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HomeMy WebLinkAbout2005 Town Council Agendas Work SessionTOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 TBD, TUESDAY, JANUARY 3, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. ITEM/TOPIC: Information Update. (10 min.) 3. Joel Heath ITEM/TOPIC: 2005 Special Event Survey data as compiled by Untraditional Marketing (30 min.) 4. Russ Forrest ITEM/TOPIC: Housing Policy Discussion. (60 min.) 5. ITEM/TOPIC: Matters from Mayor & Council. (15 min.) 6. ITEM/TOPIC: Executive Session. Timber Ridge. Personnel Matters. C.R.S. 24-6-402 (4) (a) (e) (30 min.) 7. ITEM/TOPIC: Adjournment. (4:30 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, JANUARY 17, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:30 A.M., TUESDAY, JANUARY 4, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Bill Gibson ITEM/TOPIC: Site Visit. Red Sandstone School/Gymnastics Center. (30 min.) 2. George Ruther ITEM/TOPIC: PEC/DRB Update. (10 min.) 3. Lorelei Donaldson ITEM/TOPIC: Commission on Special Events (CSE) Interviews. (30 min.) ACTION REQUESTED OF COUNCIL: Appoint six applicants to the CSE; three members shall be appointed for a one year term (through December, 2005) and three members shall be appointed for two year terms each (through December, 2006. BACKGROUND RATIONALE: Beginning January, 2005, the CSE shall consist of seven (7) members to be appointed at large. Applicants must be residents of the Town of Vail, own real property within the Town of Vail, own a business in the Town of Vail, or be employed within the Town of Vail. The terms of three new members shall be for one year and the terms for the other three new members shall be for two years. The terms end on December 31, 2005 and December 31, 2006, respectively. Thereafter, the Town Council shall annually appoint CSE members to two-year terms every January. Members of the CSE shall serve at the will of the Town Council. The CSE shall support the Town Council's goals and objectives and makes decisions in alignment with the Town Council's marketing direction. The mission of the CSE is to support street entertainment and special events for vitality, year-round fun, sense of community and increased quality of experience for guests and residents. The Functions and/or duties of CSE shall include, but are not limited to: hiring and overseeing a director and/or staff, as well as event producers and/or promoters; creating, funding and seeking special events for the Town of Vail; evaluating event applications and event success; submitting an annual budget for operations and events; coordinating the community calendar for special events; seeking out additional funding for special events through sponsorships and donations; evaluating and executing contracts for special events; and all other functions as directed by the Town Council. There are currently six vacancies CSE. The Town received nine (9) applications for the vacancies. Four applicants are incumbent members of the CSE (noted by asterisks below). The Council needs to interview each applicant at the work session and then appointment five applicants to the CSE at the evening meeting. The applicants are as follows: Ian Anderson* Dave Chapin* Todd Gerhke Mark Gordon Lynnette Miscio Steve Rosenthal* Joe Joyce Richard tenBraak* Heather Trub I have also enclosed an attendance summary for the CSE for your review. RECOMMENDATION: Appoint a total of six members to the CSE, 3 members for one year terms and 3 members for two year terms each. 4. Pam Brandmeyer ITEM/TOPIC: Review and approval to direct the Town Manager Matt Mire to sign an Intergovernmental Agreement (IGA) between the Eagle County School District (RE50J), Vail Recreation District (VRD), and the Town of Vail (TOV) for the management and operation of the Vail Gymnastics Center. (15 min.) BACKGROUND RATIONALE: The VRD is prepared to start classes on January 17, 2005, and an IGA has been prepared as it affects VRD, RE50J, and the TOV. At this point although the document has been shared with attorneys for both districts and other personnel, as well as the town's insurance provider, CIRSA, the town has received no feedback on the conditions outlined within the IGA. Therefore, staff is looking for Council direction regarding the content of the document. Assuming there is general conceptual agreement from Council and assuming there are no major issues from the other entities, staff is requesting Council direct the Town Manager to sign this IGA with the VRD and RE50J. 5. George Ruther ITEM/TOPIC: Informational presentation on the Town's adopted processes for the establishment of a Special Development District. (30 min.) ACTION REQUESTED OF COUNCIL: Listen to a brief presentation and engage in a discussion on the topic. BACKGROUND RATIONALE: At the request of the Vail Town Council, the Community Development Department has prepared a brief presentation on the adopted processes for the establishment of a Special Development District (SDD) in the Town of Vail. The purpose of the presentation is to inform the Town Council and other interested parties on the processes adopted by the Town of Vail and outlined in the Town's Municipal Code, for the establishment of a Special Development District. The presentation will include information on the purpose of Special Development Districts, the review procedures for the establishment of a Special Development District, regulatory requirements of a Special Development District, and a summary of the Town's 37 established Special Development Districts. BACKGROUND RATIONALE: At the request of the Vail Town Council, the Community Development Department has prepared a brief presentation on the adopted processes for the establishment of a Special Development District (SDD) in the Town of Vail. The purpose of the presentation is to inform the Town Council and other interested parties on the processes adopted by the Town of Vail and outlined in the Town's Municipal Code, for the establishment of a Special Development District. The presentation will include information on the purpose of Special Development Districts, the review procedures for the establishment of a Special Development District, regulatory requirements of a Special Development District, and a summary of the Town's 37 established Special Development Districts. 6. Bill Gibson ITEM/TOPIC: Request to proceed through the development review process with a proposal to construct aschool/community garden on Town of Vail property. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the applicant's request to proceed through the development review process. BACKGROUND RATIONALE: It is the desire of Kate Cocchiarella, Kay Graybill, and Kathleen Stephanoff to construct aschool/community garden located at the Red Sandstone Elementary School (610 North Frontage Road West / a portion of Tract C, Vail Potato Patch) adjacent to the existing playground and soccer field. This property is owned by the Town of Vail and zoned Outdoor Recreation district. The proposed garden can be allowed with the Planning and Environmental Commission's approval of a conditional use permit fora "public parks and active public outdoor recreation areas and uses, excluding buildings". The Town Council serves the role of "property owner" for all Town of Vail owned property. As the property owner, the Town Council must consent to the applicants proceeding through the Town's development review process. STAFF RECOMMENDATION: Should the Town Council support the concept of this proposal, the Community Development Department recommends that the Town Council approve this request to proceed through the development review process. Please note that an approval of this request does not constitute an explicit approval of the proposed improvements; it only authorizes the applicants to proceed through the Town's development review process. 8. ITEM/TOPIC: Information Update. (10 min.) 9. TEM/TOPIC: Matters from Mayor & Council. (10 min.) 10. ITEM/TOPIC: Executive Session. Personnel Matters. Pursuant to C.R.S. 24-6-402 (4)(f)(i). (60 min.) 11. ITEM/TOPIC: Adjournment. (4:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, JANUARY 18, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:00 P.M., TUESDAY, JANUARY 17, 2006 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Lunch Will Be Served. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. Joel Heath ITEM/TOPIC: Commission on Special Events (30 min.) 3. John Gulick ITEM/TOPIC: Proposed IGA for mutual-aid assistance between Copper Mountain Consolidated Metropolitan District Fire Department and Town of Vail Fire & Emergency Services. (20 min.) BACKGROUND RATIONALE: Over the past several years, Copper Mountain Fire Dept. and Vail Fire Dept. have engaged in mutual-aid emergency incident response along I-70 at Vail Pass. Both fire department chiefs agree that it is mutually beneficial to have equipment and personnel responding from both departments to specific incidents requiring rescue or fire suppression. A formal mutual-aid agreement is a mechanism for us to achieve greater cooperation between departments and to provide enhanced emergency services to guests traveling in and out of our respective resort areas. Copper Mountain Fire wishes to have affiliation with a municipality such as the Town of Vail, to become eligible for membership in Colorado Intergovernmental Risk Sharing Association (CIRSA). This would give them collateral advantage to join the same insurance pool of which we are members. ACTION REQUESTED OF COUNCIL: Staff would like to discuss details with the Vail Town Council and are seeking feedback on this proposal. RECOMMENDATION: Listen to presentation and provide direction to staff. 6. Ron Braden ITEM/TOPIC: Wireless Connectivity Update. (20 min.) Agenda item to discuss the Town of Vail wireless initiative in the Village and LionsHead core areas. Discussion to include a brief overview on wireless options, process, pros and cons. Update council on existing projects and funding sources. 7. ITEM/TOPIC: Information Update. (10 min.) 8. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 9. Matt Mire ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. § 24-6- 402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of property interests and to determine positions, develop a strategy or instruct negotiators regarding the disposition of real property; 2) C.R.S. § 24-6-402(4)(f) - Personnel Matters, discussion of annual reviews of the Town Manager, Town Attorney, and Municipal Judge. (20 min.). 10. ITEM/TOPIC: Adjournment. (4:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, FEBRUARY 7, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:00 NOON, TUESDAY, JANUARY 18, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Executive Session. Personnel Matters. Pursuant to C.R.S. 24-6-402 (4)(f)(I). (2 hrs.) (12:00 noon - 2:00 p.m.) 2. ITEM/TOPIC: Crossroads Site Visit. (30 min.) 3. George Ruther ITEM/TOPIC: PEC/DRB Update. (10 min.) 4. Pam Brandmeyer ITEM/TOPIC: Discussion of the Vail Gymnastics Center Matt Mire Intergovernmental Agreement (IGA) between the Town of Vail, the Vail Recreation District, and the Eagle County School district, RE50J. (10 min.) 5. Greg Hall ITEM/TOPIC: Seibert Circle Modification Options. (45 min.) Leslie Pickling ACTION REQUESTED OF COUNCIL: Review the options for Seibert Circle. Indicate which option would be most acceptable. BACKGROUND RATIONALE: The Vail Village Design team will present three options for Seibert Circle and give the estimated costs for each. The first option is to retain the existing sculpture and to add some landscaping and water. The second option is to add cobble pavers to the area and to bring in water and gas for a fire pit. The third option is to replace and relocate the existing sculpture and to create a new design that will have visual appeal through out the year. 6. Gregg Barrie ITEM/TOPIC: Renovation of Bighorn Park Playground. (15 min.) ACTION REQUESTED OF COUNCIL: 1. Provide an informal confirmation that the attached Project "Givens" and "Assumptions" are appropriate for this project. 2. Provide additional comments and recommendations as needed or desired. BACKGROUND RATIONALE: Please see the attached Memorandum. STAFF RECOMMENDATION: Confirm the Project "Givens" and "Assumptions." 7. ITEM/TOPIC: Information Update. (10 min.) 8. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 9. ITEM/TOPIC: Adjournment. (4:15 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, FEBRUARY 1, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., TUESDAY, FEBRUARY 1, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Rod Slifer TEM/TOPIC: Site Visits. Vail Mountain School and Vail Village Bill Gibson Inn. (1'/4 hrs.) 2. George Ruther ITEM/TOPIC: PEC/DRB Update. (10 min.) 3. George Ruther ITEM/TOPIC: Information update on the progress of converting Lionshead Place to a private access way. (15 min.) ACTION REQUESTED OF COUNCIL: Inform staff and the applicant of any issues or questions that the Town Council may have at this time. BACKGROUND RATIONALE: On September 27, 2004, the Town of Vail Planning & Environmental Commission approved a major exterior alteration application allowing for the construction of the Lionshead Core Site Hotel. In approving the application, the Commission conditioned their approval on the applicant securing appropriate approvals to convert Lionshead Place to a private access way. 4. Bill Carlson ITEM/TOPIC: Discussion of First Reading of Ordinance No. #3, Series of 2005, an ordinance amending Section 12-11-4, Materials to be Submitted; Procedures, Section 12-11-6, Park Design Guidelines, and Section 14-6, Grading Standards, Vail Town Code, and setting for details in regard thereto. (20 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. #3, Series of 2005, on first reading. BACKGROUND RATIONALE: On November 23, 2004, the Planning and Environmental Commission voted 7-0 to forward a recommendation of approval for the proposed text amendments to the Town of Vail's erosion control and storm water quality standards. 5. Charlie Davis ITEM/TOPIC: Discussion of Reading of Ordinance No. #4, Series of 2005, an ordinance repealing and reenacting Chapter 10-1, Building Codes, Vail Town Code; adopting by reference the 2003 Editions of the International Building Code, International Residential Code, International Fire Code, International Mechanical Code, International Plumbing Code, International Fuel Gas Code, International Energy Conservation Code; 2002 Edition of the National Electrical Code; and with regard to the above- described codes, adopting certain appendices, setting forth certain amendments thereto, and setting for details in regard thereto. (30 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 4, Series of 2005, on first reading. BACKGROUND RATIONALE: On January 24, 2005, the Town of Vail Building and Fire Code Board of Appeals forwarded a recommendation of approval to the Town Council for the proposed text amendments. 6. ITEM/TOPIC: Information Update. (10 min.) 7. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 8. George Ruther ITEM/TOPIC: Executive Session. Pursuant to 24-6-402 (4) (a) (e). Real Property & Negotiations. (20 min.) 9. ITEM/TOPIC: Adjournment. (4:10 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, FEBRUARY 15, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL REVISED WORK SESSION AGENDA (Additional VLMDAC applicant) VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:00 NOON, TUESDAY, FEBRUARY 15, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Russ Forrest ITEM/TOPIC: Middle Bench (Open Space) Site Visit. (30 min.) 2. George Ruther ITEM/TOPIC: PEC/DRB Update. (10 min.) 3. Lorelei Donaldson ITEM/TOPIC: Vail Local Marketing District Advisory Council (VLMDAC) Interviews. (15 min.) ACTION REQUESTED OF COUNCIL: Appoint one applicant to the VLMDAC to fill a vacancy left by Scott Gubrud for the balance of a term ending December, 2006. BACKGROUND RATIONALE: There is currently one vacancy on the VLMDAC. The Town received five (5) applications for the vacancy. The Council needs to interview each applicant at the work session and then appoint one applicant to the Vail Local Marketing District Advisory Council at the evening meeting. The applicants are as follows: Douglas Brooks Mark Conlin Scott Fulton Chris Romer Jack Waller RECOMMENDATION: Appoint one member to the VMLDAC to fill the vacancy left by Scott Gubrud, term ending December, 2006. 5. Matt Mire ITEM/TOPIC: Executive Session. CRS 24-6-402 (4) (b) Conference w/ Attorney. (20 min.) 6. Russ Forrest ITEM/TOPIC: The purpose of this work session is to review the implications and opportunities for revising the proposed transit and circulation recommendations in the Lionshead Master Redevelopment Plan. These proposed changes are interconnected with the ultimate use of the North Day lot. Staff would like to review these options with the Town Council and if acceptable, receive Council direction to have one to two public meetings to review these options with the public. (30 min.) ACTION REQUESTED OF COUNCIL: Staff would appreciate Town Council input on the following issues: 1. Should the Town further pursue a housing agreement between the redevelopment of Timber Ridge and Vail Resorts interest in providing employee housing? 2. Are the transit and circulation recommendations mentioned in the staff memorandum acceptable to further discuss in public meetings? BACKGROUND RATIONALE: Vail Resorts is planning on moving forward with the development of the Core Site in Lionshead in 2005. With this development, Vail Resorts will need to proceed with the redevelopment of the North Day lot to replace offices displaced in the Gondola building and employee housing displaced in the Sunbird building. In addition, the development of the core site requires the town complete its planning for public improvements (i.e. roads, streetscape, transit) in Lionshead. 7. Stan Zemler ITEM/TOPIC: Construction Update. (30 min.) Suzanne Silverthorn BACKGROUND RATIONALE: Presentation outlining plans and accommodations to facilitate summer construction season. STAFF RECOMMENDATION: Listen to presentation. Construction outline is included in packet. 8. Todd OppenheimerlTEM/TOPIC: Review and discussion of 1997 Ford Park Pam Brandmeyer Management Plan. (20 min.) George Ruther ACTION REQUESTED OF COUNCIL: Staff is requesting Council review the 1997 Ford Park Management Plan and direct staff to begin a revision of any language within the document which the Council feels is no longer applicable to the current and/or projected uses of the property, or to leave the plan as is. BACKGROUND RATIONALE: Council has requested staff bring the 1997 Ford Park Management Plan up for review. Section 5 of the Plan contains six Goal Statements and eighteen Policy Statements relating to preservation, future development, access, parking and circulation, user conflicts and financial responsibilities within Ford Park. The current plan has been in place for eight years. Council may determine some of the goals, objectives, and policy statements are no longer applicable to the current conditions and future expectations in and around Ford Park, or Council may be satisfied the current plan accurately addresses past and current concerns. A copy of the main body of the plan is attached. The extensive Appendix section has not been included to reduce reproduction requirements. A list of Appendix documents is included. Council is asked to inform staff of any Appendix documents they would like to review and they will be provided. STAFF RECOMMENDATION: Direct staff to continue operations as currently outlined. 9. Russ Forrest ITEM/TOPIC: Overview of Noise Regulations. (30 min.) Dwight Henninger 10. Todd OppenheimerlTEM/TOPIC: Vail Village Streetscape design update. (30 min.) ACTION REQUESTED OF COUNCIL: Review final design of the 2005 portions of Phase 1 improvements and the Phase 2 improvements and provide staff with comments and feedback. BACKGROUND RATIONALE: The 2005 portion of the Phase 1 improvements include the following areas: Upper Bridge Street Hanson Ranch Road Gore Creek Drive, Children's Fountain to Mill Creek The Phase 2 improvements include the following areas: • Children's Fountain Gore Creek Drive, Children's Fountain to (but not including) Checkpoint Charlie Gore Creek Promenade The design team will present the final design recommendations for paving patterns, planter modifications, and seating areas to the Council for review and approval prior to the scheduled Design Review Board (DRB) session on 2/16/05 and construction beginning in April. Perspective sketches of the Children's Fountain and Gore Creek Drive are attached. Additional plans and drawings will be presented at the meeting. STAFF RECOMMENDATION: The Town Council is requested to review the design recommendations provided and provide feedback and direction to town staff regarding any final modifications desired. 11. Bill Gibson ITEM/TOPIC: First Reading of Ordinance No. #6, Series of 2005, an ordinance adopting a revised approved development plan for Special Development District No. 6, Vail Village Inn, Phase I, to allow for modifications to Units 16, 17 AND 29, Vail Village Plaza Condominiums, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, located at 100 East Meadow Drive (Vail Village Inn), Lots M and O, Block 5D, Vail Village 1St Filing, and setting forth details in regard thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 6, Series of 2005, on first reading. BACKGROUND RATIONALE: On January 24, 2005, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, to the Town Council for the proposed major amendment to Special Development District No. 6, Vail Village Inn. 12. ITEM/TOPIC: Information Update. (10 min.) 13. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 14. ITEM/TOPIC: Adjournment. (4:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, MARCH 1, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:45 P.M., TUESDAY, MARCH 1, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (10 min.) 2. Stan Zemler ITEM/TOPIC: Discussion of Special Construction Ordinance. (15 min.) BACKGROUND RATIONALE: Although most members of Council may be unaware of steps taken previously to allow for exceptional circumstances and requests in regard to both the 1989 and 1999 World Alpine Ski Championships, in both cases, Town of Vail ordinances were passed. For a time specific, "certain temporary improvements" were utilized to include, but were not limited to, the following: A. Flags and banners B. Temporary structures C. Lighting D. Snow and ice sculptures E. Entertainment and hospitality F. Parades G. Opening and awards ceremonies H. Race finish stadium I. Opening Ceremonies stadium J. Food, trade, and festival centers K. Media centers L. Temporary signs and transportation Clearly, many of these uses would be inappropriate for this redevelopment phase; however, the concept of facilitating construction, loading and delivery, access corridors, lighting, signs and so on, for a temporary period (sunset provision recommended) is being investigated by staff. Attached you will find a copy of Ordinance #18, Series of 1997, that outlines potential uses, process for submittal and approval ,and appeal of all such staff approvals/rejections. Also outlined is a reporting process to the Vail Town Council on a monthly basis to allow Council to remain fully informed of these temporary solutions. As staff continues to explore how we may be most receptive and helpful to the various construction challenges, we are proposing to present a similar ordinance at your March 15, 2005, meeting, both for discussion during the work session, as well as recommended approval on first reading at the evening meeting. 3. ITEM/TOPIC: Information Update. (10 min.) r Council Retreat. .- Gilman Project. 4. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) r Seibert Circle Update: AIPP Rep. Diana Donovan. 5. ITEM/TOPIC: C.R.S. 24-6-402(4)(b): Conference w/ Attorney, Re: Legal advise concerning dissolution of Colorado Special Districts. (30 min.) 6. ITEM/TOPIC: Adjournment. (4:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, MARCH 15, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. 5TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:00 NOON, TUESDAY, MARCH 15, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (10 min.) 2. Stan Zemler ITEM/TOPIC: Construction Timing. (20 min.) BACKGROUND: The issue has been raised regarding the regulation of times in which permitted construction activity may take place in the Town of Vail. More specifically, the issue relates to parties who wish to begin construction activity early. That is, prior to the currently permitted date of April 15th of each year. 3. Suzanne Silverthorn ITEM/TOPIC: Review of 2005 Community Survey Questions Chris Cares and Methodology. (45 min.) BACKGROUND: In 2004, the Town of Vail community survey project was modified to an every-other-year cycle based upon the advice of the town's contractor, RRC Associates. In recommending the change from an annual process to a biennial process, it was suggested community interest and participation would be revived, additional efficiencies would be created, and the new format would more clearly identify emerging trends. The most recent community survey was conducted in 2003. As in previous years, the purpose of the survey is to determine community priorities and evaluate the delivery of municipal services. The purpose of this discussion is to review the proposed survey questions and methodology for 2005 and give direction as needed. This project is included in the Town of Vail work plan and is budgeted at $18,000. STAFF RECOMMENDATION: Staff recommends a review of the draft questions by the Town Council with additional modifications as needed. 4. Nina Timm ITEM/TOPIC: A discussion with the Vail Local Housing Authority (VLHA) related to creating an employee housing pay-in-lieu program. (45 min.) ACTION REQUESTED OF COUNCIL: Listen to a presentation by the VLHA summarizing a proposed employee housing pay-in-lieu program and provide the VLHA with general policy direction and goals for drafting an ordinance related to the proposed pay-in-lieu program. BACKGROUND RATIONALE: The Planning and Environmental Commission (PEC) requested the VLHA provide direction on the creation of a pay-in-lieu option for employee housing requirements. 5. Matt Mire ITEM/TOPIC: Executive Session. Pursuant to C.R.S. § 24-6- 402(4)(b)(e) Discussions with attorney and negotiations. Re: employee housing w/ VLHA. 24-6 (30 min.) 6. Russ Forrest ITEM/TOPIC: Master Plan for the LionsHead Parking Structure. (45 min.) BACKGROUND: A critical next step in the conference center process is moving forward with reviews with the PEC and the Design Review Board (DRB). These discussions will include reviewing the plans for the conference center, evaluating potential modifications to the LionsHead Parking structure, and a Master Plan for the LionsHead Parking structure area. Prior to the first meeting with the PEC, staff wanted to review the draft Master Plan for the LionsHead Parking Structure with the Town Council. Specifically this plan is intended to comprehensively look at the LionsHead Parking structure area. The draft plan discusses the specific provisions of the LionsHead Master Redevelopment Plan as it relates to the LionsHead Parking Structure area and to transit recommendations. The "Master Plan for the Vail Conference Center and the LionsHead Parking Structure" is intended to: • Provide direction for public parking and modifications to the LionsHead Parking structure. • Discuss Frontage Road improvements. • Evaluate transit options. • Discuss compliance to the LionsHead Master Redevelopment Plan. ACTION REQUESTED OF COUNCIL: With this item, staff would like to inform Council of the Master Plan and its contents before having further discussions with the PEC. In addition, staff would like to review options for locating a transit center on the LionsHead Parking structure as per Council's previous direction. 7. Rick Pyleman ITEM/TOPIC: Conference Center Affordable Housing Discussion Stan Zemler (20 min.) ACTION REQUESTED OF COUNCIL: As the applicant, the Town Council is being requested to provide direction on how the town should propose to address the required housing requirement. The options for addressing any required housing requirements are summarized in the March 15th Conference Center memorandum to the Vail Town Council. 8 . Steve Wright ITEM/TOPIC: Discuss Ordinance No. #5, Series of 2005, an Buck Allen ordinance amending Section 6-3C-5C of the Vail Town Code, Matt Mire concerning the possession of liquor by underage persons, and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, Approve with amendments, or deny Ordinance No. 5, Series 2005. BACKGROUND RATIONALE: Certain text amendments are necessary to the Town of Vail Police Regulations, as they relate to the possession or consumption of liquor by underage persons, to be consistent with the Colorado Revised Statutes. More specifically, the Town Code does not currently address the possession/consumption of liquor by underage persons on private property. This current loophole in the Town Code would be addressed by the proposed legislation. STAFF RECOMMENDATION: Approve Ordinance No. 5, Series 2005. 9. Matt Mire ITEM/TOPIC: First reading of Ordinance No. #8, Series of 2005, an ordinance for the conveyance to the Vail Corporation, d/b/a Vail Associates, Inc., of certain portions of Tract C, Vail/LionsHead first filing, and Tract C, Vail/LionsHead third filing, which are owned by the Town of Vail, and for the vacation and termination of certain existing public utility and drainage easements within Vail/LionsHead, first and third filings, all in connection with the development of the LionsHead "Core" site, a/k/a Arrabelle at Lion Square. (20 min.) ACTION REQUESTED OF COUNCIL: Approve, Approve with amendments, Deny BACKGROUND RATIONALE: An ordinance for the purpose of (i) authorizing the conveyance by the Town of Vail to The Vail Corporation, d/b/a Vail Associates, Inc., of those portions owned by the Town of the approved development site for the Lionshead "Core," also having the project name of "Arrabelle at Lion Square," such conveyance being conditioned upon the closing under the Core Site Development Agreement, and (ii) terminating pre- existing platted easements within the Core development site, conditioned upon the closing under the Core Site Development Agreement and the provision of necessary replacement easements. STAFF RECOMMENDATION: Approve Ordinance #8, Series 2005 on first reading. 10. ITEM/TOPIC: Information Update. (10 min.) ,> Discussion: Re: Joint Vail Recreation District (VRD) Work Session. ,> Eagle County School District, RE50J Intergovernmental Agreement (IGA) /Gymnastics Center. 11. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 12. Sloan Shoemaker ITEM/TOPIC: Vail Pass Wildlife Overpass. (15 min.) 13. ITEM/TOPIC: Adjournment. (4:40 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, APRIL 5, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 11:00 A.M., TUESDAY, APRIL 5, 2005 TOWN COUNCIL WILL BE SERVED LUNCH. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (20 min.) 2. Lorelei Donaldson ITEM/TOPIC: Design Review Board (DRB), Planning and Environmental Commission (PEC) and Art in Public Places (AIPP) Board Appointments. There were no letters of interest for the Building and Fire Code Appeals Board and BFCAB vacancy position. Therefore, because Kathy Langenwalter is already appointed as a first alternate, staff is requesting Langenwalter be appointed as a full-time member of this board, 04.01.05 to 03.31.10. (70 min.) ACTION REQUESTED OF COUNCIL: 1) Appoint two applicants to the DRB for a term of two years each (through March 31, 2007). 2) Appoint three applicants to the PEC for a term of two years each (through March 31, 2007). 3) Appoint three applicants to the AIPP for a term of three years each (through March 31, 2008). 4) Appoint an alternate from the BFACB for a term of five years (through March 31, 2010). BACKGROUND RATIONALE: There are currently two vacancies for DRB, three vacancies for PEC and three vacancies for AIPP. The Town received five (5) applications for the DRB vacancies; seven (7) applications for the PEC and four (4) applications for the AIPP. One applicant is an incumbent member of the DRB, three applicants who are incumbent members of the PEC and two applicants that are incumbent members to the AIPP (noted by asterisks below). It is requested that the Town Council interview each applicant at the work session and then appoint two applicants to the DRB; three applicants to the PEC and three applicants to the AIPP at the evening meeting; and one current alternate to the BFCAB. The applicants are as follows: DRB: PEC: AIPP: Melissa Baum Chas Bernhardt* Kay Cherry* Sherry Dorward Doug Cahill* Susan Frampton Thomas Du Bois Kirk Hansen Timothy Losa Lynn Fritzlen Bill Jewitt* Jennifer Mason* Diana Mathias* Kim Langmaid William Pierce Gwen Scalpello I have also enclosed an attendance summary for each of these boards for your review. RECOMMENDATION: Appoint a total of two members to the DRB for two-year terms each; three members to the PEC for two- yearterms each; and three members to the AIPP for three-year terms each; and one member to the BFACB for a five year term. 3. Pam Brandmeyer ITEM/TOPIC: Council Committee Appointment Review. (20 min.) BACKGROUND RATIONALE: At the March 15 work session, it was suggested the committee and task force appointments should be revisited, with an emphasis on eliminating Council assignments when contracts for services are in place and Council is not making a contribution that would require Council oversight. Another option for consideration would be replacing current Council appointments with staff, as appropriate. In your packet, you will find a list of the current 36 committee/task force appointments in place. 4. Todd Oppenheimer ITEM/TOPIC: Redesign of Seibert Circle. (40 min.) ACTION REQUESTED OF COUNCIL: Review and respond to the recommendation from the Streetscape Design Committee to reconstruct Seibert Circle area as part of the Village Streetscape project. BACKGROUND RATIONALE: The Streetscape Design Committee, assisted by Wenk Associates and Joe Kracum, set out to develop a new design concept for Seibert Circle which would have 4-season appeal, be a gathering and seating area, and create a new "post card" image for the town. The Streetscape Design Committee has developed such a concept for the inclusion in the Village Streetscape project. The proposed concept incorporates a European inspired feature with the four-season attraction of water fountains and fire features into Seibert Circle. The intent of this feature is to honor Vail's legacy. A variety of approaches for this important honor have been suggested including commemoration of the 10th Mountain Division and a broader theme of honoring the history of the community and the Vail Valley. In addition to the main feature, warming /fire features are incorporated to promote gathering and numerous additional seating opportunities are created with the proposed concept. Images of the proposed concept are attached along with the estimated cost of relocating the Moroles piece and constructing the new concept. The estimated costs and process of construction are further clarified with a series of phasing studies outlining the proposed schedule of the project. STAFF RECOMMENDATION: Approve the recommendation to relocate the Moroles art piece to a location still to be determined and design and construct the presented concept. 5. George Ruther ITEM/TOPIC: A request for final review and approval of the ArraBelle Hotel Rental Incentives Program. (15 min.) ACTION REQUESTED OF COUNCIL: Listen to a brief presentation and engage in a discussion on the topic. Then, approve, approve with modifications, or deny the proposal. BACKGROUND RATIONALE: On September 27, 2004, the applicant, Vail Resorts Development Company, was granted final approval with conditions of a major exterior alteration application allowing for the construction of the Arrabelle Hotel in Lionshead. One of the conditions of approval states, "The Developer shall address the following conditions of approval prior to the issuance of a building permit by the Town of Vail Community Development Department: (note: A grading permit shall constitute a building permit.) 1) That the Developer finalizes the Rental Program Proposal and then enters into a written agreement with the Town of Vail that is recorded with the Eagle County Clerk & Recorder's Office, which requires that the Rental Program Proposal is implemented and fully adhered to by the applicant and its assigned and successors fora period of not less then 20 years from the date of the issuance of a temporary certificate of occupancy. The final Rental Program Proposal shall be reviewed and approved by the Vail Town Council following a recommendation on the proposal from the Town of Vail Planning and Environmental Commission." In response to this condition, the applicant has submitted the "Vail Resorts/Lionshead Core Site Hotel Condominium/Lock-off Rental Program", dated April 5, 2005. A copy of the proposal has been attached for reference. STAFF RECOMMENDATION:The Community Development Department recommends that the Vail Town Council approves with modifications the request for final review of the "Vail Resorts/Lionshead Core Site Hotel Condominium/Lock-off Rental Program", dated April 5, 2005. Recommended modifications include: Amend the condition requiring the that the Rental Program Proposal is implemented and fully adhered to by the applicant and its assigned and successors for a period of not less then 2-9 10 years from the date of the issuance of a temporary certificate of occupancy. 6. Judy Camp ITEM/TOPIC: 2004 Year-end Financial Information and Investment Report. (20 min.) ACTION REQUESTED OF COUNCIL: Review distributed material and listen to summary presentation. Ask any questions or give any comments regarding the town's financial performance in 2004. BACKGROUND RATIONALE: With the exception of any year- end audit adjustments, all 2004 financial transactions have now been recorded. Financial results from 2004 have an impact on the supplemental appropriation which follows on this agenda and also on planning and budgeting for future operations and projects. A presentation of the year-end investment report is required by the Town Code, Title 2, Chapter 2. STAFF RECOMMENDATION: The objective of this agenda item is to provide Council with information for future decision making. No formal action is requested. 7. Judy Camp ITEM/TOPIC: Discussion of First Reading of Ordinance No. #9, Series 2005, an Ordinance making supplemental appropriations to the 2005 Budget, Supplemental Appropriation No. 1. (20 min.) ACTION REQUESTED OF COUNCIL: Discuss Ordinance No. #9, Series 2005, on first reading. BACKGROUND RATIONALE: To be provided in separate memo STAFF RECOMMENDATION: Discuss Ordinance No. #9, Series 2005. 9. Suzanne Silverthorn iTEnn/TOPIC: Update on Vail Visitor Center Committee Krista Miller Information-Gathering and Operations Criteria. (60 min.) Stan Zemler Farrow Hitt BACKGROUND: On February 15, 2005, the Vail Town Council Kim Ruotolo approved a timetable for review and selection of an operator for the Vail Village and LionsHead Visitor Information Centers, to be enacted following completion of the current contract, held by the Vail Valley Chamber and Tourism Bureau, which expires September 30, 2005. The timetable includes five phases taking place February 15 to July 5. Phase-one is the information- gathering phase with preliminary research gathered and evaluated by the Town Council Visitor Information Center Committee. Phase-two includes development of new and/or modified criteria to be used in the request for proposals (RFP). The purpose of this Town Council update is to present a summary of the Committee's findings, including recommendations on Purpose, Goals, and Operational Standards, which will form the foundation for review and selection of an operator. COMMITTEE RECOMMENDATIONS: r Formalize Purpose, Goals and Operational Standards for the Visitor Information Centers at the April 19 evening Town Council meeting, to include opportunities for public comment. ,> Draft a request for proposal (RFP) for athird-party operator using the criteria outlined in this memorandum and according to the timetable adopted in February which calls for Council review and approval of the RFP on April 19. ,> Direct the Committee to evaluate a town-run operational structure with a presentation to occur April 19. 10. ITEM/TOPIC: Information Update. (10 min.) 11. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 12. ITEM/TOPIC: Adjournment. (4:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, APRIL 19, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 TBD P.M., TUESDAY, MAY 3, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (30 min.) 2. Gina Bentz ITEM/TOPIC: Budget Time table and council contribution criteria discussion. ACTION REQUESTED OF COUNCIL: Discuss the proposed timeline for the preparation of the 2006 budget and discuss the criteria for 2006 contributions. BACKGROUND RATIONALE: At the start of each budget season, a time table is presented to council with future dates for next year's budget process. Included in this calendar are the dates specific to the council contribution requests. The criteria for the council contribution requests is looked at each year to determine if any changes need to be made based on the prior year's process. STAFF RECOMMENDATION: Discuss and provide any changes or recommendations to the budget time table and the criteria for the council contribution requests. 3. ITEM/TOPIC: Information Update. (10 min.) 4. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 5. ITEM/TOPIC: Adjournment. (TBD p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, MAY 17, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:00 P.M., TUESDAY, MAY 3, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Gen Wright ITEM/TOPIC: Site visit regarding the first reading of Ordinance Matt Gennett No. #12, Series of 2005, an ordinance repealing and re-enacting Ordinance No. 8, Series of 1995, Cascade Village, amending and re-establishing the approved development plan for the Westhaven Condominiums site located within Area A of SDD No. 4, in accordance with Section 12-9A-10, Vail Town Code, to allow for the construction of thirteen dwelling units; and setting forth details in regard thereto. (30 min.) BACKGROUND RATIONALE: On February 8 and April 11, 2005, the Town of Vail Planning & Environmental Commission (PEC) held public hearings to consider a request for a major amendment to a special development district (SDD) pursuant to Section 12- 9A-10, Amendment Procedures, Vail Town Code, to allow for an amendment to Special Development District No. 4, Cascade Village, for an approved development plan of a new condominium building, located at 1325 Westhaven Drive /(Westhaven Condominiums, aka, "The Ruins")/Area A, Cascade Village, and setting forth details in regard thereto. Upon consideration of the request, the Commission voted 6-0-1 (Viele recused) to forward a recommendation of approval with conditions of the applicant's request to the Vail Town Council. A copy of the staff memorandum to the Planning and Environmental Commission, dated April 11, 2005, with revised conditions has been attached for reference. STAFF RECOMMENDATION: The Community Development Department is recommending that the Town Council approves Ordinance No. 12, Series of 2005, upon first reading. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (30 min.) 2. Gina Bentz ITEM/TOPIC: Budget timetable and council contribution criteria discussion. (20 min.) ACTION REQUESTED OF COUNCIL: Discuss the proposed timeline for the preparation of the 2006 budget and discuss the criteria for 2006 contributions. BACKGROUND RATIONALE: At the start of each budget season, a time table is presented to council with future dates for the budget process. Included in this calendar for the 2006 budget are the dates specific to the council contribution requests. The criteria for the council contribution requests is looked at each year to determine if any changes need to be made based on the prior year's process. STAFF RECOMMENDATION: Discuss and provide any changes or recommendations to the budget time table and the criteria for the council contribution requests. 4. Stan Zemler ITEM/TOPIC: I-70 Corridor Coalition Pre-Meeting Recommendations. (15 min.) Town staff will be attending a May 5th and 6th I-70 Corridor Coalition consensus building workshop in Granby with 30 other jurisdictions along the corridor. It is hoped the workshop's outcome will be the coalition's consensus for the corridor as a response to the I-70 Preliminary Environmental Impact Statement (PEIS). We will be representing the town in negotiations and agreements in building consensus of how the corridor will function and look in the future. The town may be asked to sign an intergovernmental agreement if consensus is reached. We would like to understand any issues which are deal stoppers from the Town of Vail standpoint and items which need to be addressed for Vail in order to be comfortable with a deal. It is most likely that any preferred alternative will be couched with caveats. Are their any areas of concern or caution that need to be addressed? 5. Russ Forrest ITEM/TOPIC: Proposed Amendment Process for the LionsHead Public Facilities Development Plan. (10 min.) ACTION REQUESTED OF COUNCIL: Staff would like to inform Council of proposed next steps to amend the LionsHead Public Facilities Development Plan. BACKGROUND RATIONALE: At the April 19th Town Council meeting Malcolm Murray indicated there was now the need to move forward with amending the LionsHead Public Facilities Development Plan to include Tax Increment Financing (TIF). The primary justification for this is that: 1) There have been proposed amendments to the Urban Renewal Authority Law proposed recently by the Colorado State Legislature that may impede tax increment financing; and 2) Vail Resorts is now moving forward with the development of the Core Site. 6. ITEM/TOPIC: Information Update. (10 min.) 7. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 8. ITEM/TOPIC: Adjournment. (4:05 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, MAY 17, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:45 P.M., TUESDAY, MAY 17, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Transportation will leave the Municipal Parking Lot promptly at 12:45 p.m. 1. ITEM/TOPIC: Site Visit. LionsHead Clock Tower Demolition. (60 min.) 2. George Ruther ITEM/TOPIC: PEC/DRB. (30 min.) 3. Lorelei Donaldson ITEM/TOPIC: Local Licensing Authority (the "LLA"), aka, Liquor Board Interviews. (15 min.) ACTION REQUESTED OF COUNCIL: Appoint three (3) applicants to the LLA; all three members shall be appointed to two-year terms through May, 2007. BACKGROUND RATIONALE: All applicants to the LLA must be citizens of the United States, qualified electors of the Town of Vail, and have resided in the Town of Vail for not less than two years preceding appointment, and shall have no direct financial interest in any license to sell alcoholic beverages or any location having any such license. Duties of the five-member board include review of all Town of Vail liquor license applications. There are currently three vacancies on the LLA. The town received three (3) applications for the vacancies. Two applicants are incumbent members of the LLA (noted by asterisks below). One member, Dave Chapin, was term-limited (8 years) and could not serve on this board another term. The Council needs to interview each applicant at the work session and then appointment three applicants to the LLA at the evening meeting. The applicants are as follows Bill Bishop* Bob Louthan* Kevin Foley I have also enclosed an attendance summary for the LLA for your review. RECOMMENDATION: Appoint a total of three (3) members to the LLA for two year terms each. I would also ask the Town Council to recognize and thank Dave Chapin for his eight (8) years of dedication, service and exceptional leadership on the LLA as past Chairman of the LLA board. 4. ITEM/TOPIC: Information Update. (15 min.) • Streetscape. • Seibert Circle. • Employee Housing Units. 5. ITEM/TOPIC: Matters from Mayor & Council. (30 min.) 6. Matt Mire ITEM/TOPIC: Executive Session. Pursuant to Section C.R.S. §24-6-402(4)(b)Conference w/ Attorney Re: Legal advice surrounding Vail Conference Center options. (30 min.) 7. ITEM/TOPIC: Adjournment. (3:45 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, JUNE 7, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., TUESDAY, JUNE 7, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Matt Gennett ITEM/TOPIC: Site Visit. An appeal of the Town of Vail Design Review Board's April 6, 2005, approval of a design review application (DRB05-0102), pursuant to Section 12-3-3, Appeals, Vail Town Code, to allow for a new single-family residence, the "Alfond Residence", located at 1345 Westhaven Circle/Lot 50, Glen Lyon, and setting forth details in regard thereto. The appellant, Patricia O'Neil, has standing to file an appeal as the owner of an immediately adjacent lot to the west, 1385 Westhaven Circle, Lot 51, Glen Lyon. (30 min.) 2. Tom Kassmel ITEM/TOPIC: Site Visit. Westhaven Circle / Greenhill Court. (15 min.) ACTION REQUESTED OF COUNCIL: Approve supplemental to Capital Street Maintenance Budget and award construction contract to B&B Excavating. BACKGROUND: Westhaven Circle and Greenhill Court streets are currently in poor condition and are in need of repair. The reconstruction of these roads has been bid out for construction in two phases. B&B excavating was the single bidder and has proposed the following prices: Phase I -Westhaven Circle: $753,000 Phase I & II -Westhaven Circle and Greenhill Ct.: $1,040,000 The project currently has $700,000 budgeted from the 2005 Capital Street Maintenance budget. Staff is requesting to reallocate dollars from the 2007 Capital Street Maintenance budget to complete this project. Staff sees three options: Option 1: Complete Phase I less 500' of road reconstruction and stay within budget. Option 2: Request a budget supplemental in the amount of $100,000 and complete all of Phase I. Option 3: Request a budget supplemental in the amount of $365,000 and complete all of Phase I and Phase II. STAFF RECOMMENDATION: Staff recommends Council reallocates $365,000 from the 2007 Capital Street Maintenance Budget to the 2005 Capital Street Maintenance budget for the purpose of the reconstruction of Westhaven Circle and Greenhill Ct.; and that council awards Phases I and II of the construction of Westhaven Circle and Greenhill Court to B&B Construction in the amount of $1,040,000. 3. George Ruther ITEM/TOPIC: PEC/DRB Update. (30 min.) 4. Pam Brandmeyer ITEM/TOPIC: Update on Children's Garden of Learning (CGOL) (15 min.) BACKGROUND INFORMATION: Staff was asked to follow up with the Board of Directors for the Children's Garden of Learning (CGOL) in respect to several areas. The staff request letter is enclosed (dated April 25, 2005, from Pam Brandmeyer to Ms. Liz McGilvray), as well as the materials to date the town has received from CGOL. STAFF RECOMMENDATION: Direct staff as to further follow up or information required as Council may desire. 5. Judy Camp ITEM/TOPIC: 2006 Budget Philosophies and Guidelines. (20 Stan Zemler min.) ACTION REQUESTED OF COUNCIL: Discuss and give direction on the 2006 Budget Philosophies and Guidelines. BACKGROUND RATIONALE: The Vail Town Charter sets forth certain requirements for the budget. The budget book, which is produced each year, gives further guidance to the town's budgeting process and philosophies. This section is updated annually based on this discussion. STAFF RECOMMENDATION: Discuss and provide any changes for the 2006 budget. 6. Pam Brandmeyer ITEM/TOPIC: Year to date requests for funding. (15 min) Gina Bentz Action requested of council: What follows is the criteria Council endorsed at your May 3`d meeting: The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the 2 Town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier mountain resort community, we're committed to providing citizens and guests with a superior level of environmentally-sensitive services and an abundance of recreational, educational, and cultural opportunities. GENERAL FUND: A. Betty Ford Alpine Gardens BACKGROUND INFORMATION: Betty Ford Alpine Gardens is requesting funding for Town of Vail's participation in "A Vail Valley Tribute to Betty Ford" to be held on August 7, 2005. This funding will provide a table for 10 at the tribute and will go toward building endowment and supporting current year operations. Additionally you are being asked to consider "naming opportunities" for various elements of the gardens. STAFF RECOMMENDATION: Historically the town has funded capital, infrastructure improvements and operations. Staff recommends we stick to these types of contributions. Additionally staff recommends requesting the foundation to name the Town of Vail as the benefactor of the site of the gardens. B. Vail Film Institute BACKGROUND INFORMATION: Current funding is in place; although additional funding to get the staging of the Vail Film Festival Summer Series Pilot Program off the ground for two Mondays in July is needed. STAFF RECOMMENDATION: Because the majority of the funding has been raised through CSE and other groups, staff does not recommend further funding because staff believes this should fall entirely to the CSE. C. Teva Mountain Games BACKGROUND INFORMATION: This is an in-kind request for additional public work services during the June 2005 games that include banner hanging, bleacher pickup and return, installation of "Do Not Enter" sign with a loader, extra trash crew and installation of flags on the International Bridge. STAFF RECOMMENDATION: The applicant recognizes this should have been requested during the regular '05 Council contribution process. Staff has already approved $1500 in kind for previously unidentified police back up. Further, this town sponsored event is funded by $60,000 from CSE. Staff recommends funding this in kind request. $4020 in kind staff recommendation. D. Vail Mountain Rescue BACKGROUND INFORMATION: Vail Mountain Rescue will be hosting the VMRG Symposium 2005, June 15 through June 18. An-kind request for bus transportation for participants to and from field events (outside TOV) has been made. STAFF RECOMMENDATION: Staff believes this would set an inpactful precedent for future conference organizers. Other conferences that book out of district services pay charter rates and in the case of a Vail specific conference, e.g., Future Business Leaders of America this group paid charter rates for additional in town service. Staff does not recommend funding. TOV -CAPITAL PROJECTS A. Westhaven Circle and Greenhill Court Road Project BACKGROUND INFORMATION: Originally in 2005 Westhaven Circle and Greenhill Court were scheduled for mil and overlay. Then major drainage issues came up. Currently there is a budget of $700K, the estimate from B&B came in at $753K for Phase I, which covers the majority of Westhaven Circle and no contingency. Public Works is asking for $100K to complete Phase I; however, pricing is good from B&B and the last phase up through Greenhill Court will complete the project without road repairs taking an additional summer. Public Works is requesting $365K to do both phases in 2005, thus taking into consideration the neighborhood. STAFF RECOMMENDATION: Public works is planning on reducing Capital Street Maintenance dollars in 2007 by the $365,000 in order to complete this project in 2005. Staff recommends funding this project in 2005 to complete both phases. B. Cascade Village Metropolitan District (CVMD) BACKGROUND INFORMATION: A request for additional capital improvements for the Cascade Village Skier Bridge and the Westhaven Drive Bridge was requested on April 19, 2005, council work session. At that time additional questions were asked by council and CVMD was asked to return on June 7 with these answers during the mid-cycle review process. Currently the Gore Valley Trail has no easements or maintenance agreements with the town and this was the Public Works Department initial goal when staff contacted CVMD in March of 2003. 4 STAFF RECOMMENDATION: Staff recommends funding this project from RETT. The community benefits and opportunity to partner with another organization who will be primarily subsidizing the improvements make this a win win situation for both parties. 7. Matt Gennett ITEM/TOPIC: Discussion of First Reading of Ordinance No. #15, Series of 2005, an ordinance amending Section 12-21-14, Restrictions in Specific Zones on Excessive Slopes, Vail Town Code, to increase the allowable site coverage on lots with average slopes in excess of thirty percent (30%) from a current maximum of fifteen percent (15%) of the total lot size, to the standard maximum of twenty percent (20%) of the total lot size, and setting forth details in regard thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. #15, Series of 2005, on first reading. BACKGROUND RATIONALE: The Planning and Environmental Commission (PEC) held public meetings to consider this request on March 14, 2005, and on April 25, 2005, at which the PEC forwarded a recommendation of approval to the Town Council. A copy of the staff memorandum to the PEC from their April 25, 2005, meeting has been attached for reference. 8. ITEM/TOPIC: Information Update. (30 min.) • Visitor's Center Request for Proposals (RFP) Update. • Revenue Highlights. • Gymnastics Center Update. • East Meadow Drive Design Update. • Seibert Circle Design Update • I-70 Preliminary Environmental Impact Statement Update. (PEIS) • I-70 Interchange /Eagle County Airport 9. ITEM/TOPIC: Matters from Mayor & Council. (30 min.) 10. Matt Mire ITEM/TOPIC: Executive Session. §C.R.S. 24-6-402(4)(b) (Pending and Threatened Litigation.) (20 min.) 11. ITEM/TOPIC: Adjournment. (4:50 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, JUNE 21, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. 6 TOWN COUNCIL WORK SESSION AGENDA (REVISED 06.21.05) (Previous Item No. #5, Staff Recommendation did not apply to this item) VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:30 P.M., TUESDAY, JUNE 21, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Warren Campbell ITEM/TOPIC: Crossroads Site Visit (In regard to Ordinance No. #1, Series of 2005). (30 min.) 2. George Ruther ITEM/TOPIC: PEC/DRB. (15 min.) 3. Lorelei Donaldson ITEM/TOPIC: Vail Local Housing Authority (VLHA) Interviews. (10 min.) ACTION REQUESTED OF COUNCIL: Appoint one applicant to the VLHA to fill a vacancy for a term of 5 years, ending June 30, 2010. BACKGROUND RATIONALE: There is currently one vacancy on the VLHA. The Town received two (2) applications for the vacancy. The Council needs to interview each applicant at the work session and then appointment one applicant to the Vail Local Housing Authority at the evening meeting. The applicants are as follows: Barbara May Steve Lindstrom RECOMMENDATION: Appoint one member to the VLHA to fill the vacancy, term ending June 30, 2010. 4. Mike Brown ITEM/TOPIC: Channel 5 Update. (10 min.) 5. Warren Campbell ITEM/TOPIC: Discussion of the First Reading of Ordinance No. #1, Series of 2005, an ordinance establishing Special Development District No. #39, Crossroads, and setting forth details in regard thereto. (1 hr.) BACKGROUND RATIONALE: On April 25, 2005, the Town of Vail Planning and Environmental Commission held a public hearing on a request to establish Special Development District No. 39, Crossroads. The purpose of the new Special Development District is to facilitate the redevelopment of Crossroads, located at 141 and 143 Meadow Drive. Upon review of the request, the Planning and Environmental Commission voted 7-0-0 to forward a recommendation of approval of the request to establish Special Development District No. 39, Crossroads, to the Vail Town Council. Please refer to the staff memorandum to the Vail Town Council dated June 21, 2005, for further details (attached). 6. Stan ZemlerlTEM/TOPIC: Information Update. (20 min.) ,> Agenda Items for meeting with BOCC. o Capitallmprovements o Transportation/Inter-modal Site o Fire Services o GIS Coordination o Mayor's & Manager's Meeting o Regionallssues r Confirm Vail Recreation District Sub-Committee Members 7. ITEM/TOPIC: Matters from Mayor & Council. (30 min.) 8. ITEM/TOPIC: Adjournment. (4:25 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT A TIME TO BE LATER DETERMINED, TUESDAY, JULY 5, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., TUESDAY, JULY 5, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Site Visit. Town wide Construction Overview. (60 min.) 2. ITEM/TOPIC: Joint VRD Meeting. (30 min.) • '04 Financial Status Report /Audit -Current Status 3. George Ruther ITEM/TOPIC: PEC/DRB. (30 min.) 4. Gregg Barrie ITEM/TOPIC: Bighorn Park Playground Conceptual Review. (10 min.) BACKGROUND INFORMATION: Staff has been working since February on the redesign of Bighorn Park Playground. A public input session was held in February at the Vail Racquet Club to showcase the design. An artist was hired to assist the designers and come up with an initial conceptual design. The design is within the approved budget for Bighorn Park. ACTION REQUESTED OF COUNCIL: Provide feedback recommendation informal approval of the conceptual design. 5. ITEM/TOPIC: Information Update. (10 min.) r Allowed Construction Time Regulations ,> Annual Report Update r Revenue Update /Sales Tax r East Gore Creek Drive Summer Utility Construction 6. ITEM/TOPIC: Matters from Mayor & Council. (30 min.) 7. ITEM/TOPIC: Adjournment. (3:50 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, JULY 19, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:00 NOON, TUESDAY, JULY 19, 2005 Lunch will be provided for Council NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Lorelei Donaldson ITEM/TOPIC: Local Licensing Authority (the "LLA") Interviews. (5 min.) ACTION REQUESTED OF COUNCIL: Appoint one applicant to the LLA to fill the vacancy left by Rob Rothenberg (he moved out of the Town of Vail); the applicant shall be appointed to complete the term which expires May 31, 2006. BACKGROUND RATIONALE: All applicants to the LLA must be citizens of the United States, qualified electors of the Town of Vail, and have resided in the Town of Vail for not less than two years preceding appointment, and shall have no direct financial interest in any license to sell alcoholic beverages or any location having any such license. Duties of the five-member board include review of all Town of Vail liquor license applications. There is currently one vacancy on the LLA. The Town received one (1) application for the vacancy. The Council needs to interview this applicant at the work session and then make the appointment to the LLA at the evening meeting. The applicant is Robert McKown. RECOMMENDATION: Appoint one applicant to the LLA to complete the term vacated by Rob Rothenberg. I would also ask the Town Council to thank Rob Rothenberg for his three (3) years of service on the LLA board. LUNCH (10 MIN.) 2. George Ruther ITEM/TOPIC: PEC/DRB Update. (20 min.) 3. Tom Kassmel ITEM/TOPIC: Westhaven Drive Sidewalk. (10 min.) ACTION REQUESTED OF COUNCIL: Provide staff direction as to whether or not to proceed with design work of a sidewalk to connect two pieces of the Gore Valley Trail. BACKGROUND RATIONALE: In the process of working through the numerous projects in the area, the possibility to implement a plan to construct a sidewalk along Westhaven Drive between "the Ruins" project and the Westhaven Drive Bridge was brought forward. Staff supports the addition of a sidewalk along the west side of the street for multiple reasons including significant safety concerns, the completion of an important pedestrian link, ease of construction, and input from the public who use the area and who see problems on a regular basis. STAFF RECOMMENDATION: Staff is requesting direction from the Council at this time as whether or not to proceed with the design and bidding of the sidewalk project. A final decision on whether to build the walk can be made at the September 6 meeting once final layout and pricing is determined. 4. Judy Camp ITEM/TOPIC: Revenue Analysis. (20 min.) ACTION REQUESTED OF COUNCIL: Discuss the projected revenue items for the 2006 budget and provide staff with direction. BACKGROUND RATIONALE: The start of every budget cycle begins with the discussion of major revenues. We look at year-to -date, projected, five-year averages and trends to calculate future revenues. STAFF RECOMMENDATION: Discuss and provide any changes or recommendations to the 2006 revenue projection. 5. George Ruther ITEM/TOPIC: A work session meeting to discuss a proposed text amendment application amending Section 12-7A-7, Height, Vail Town Code, pursuant to Chapter 12-3, Amendments, to increase the height limitation for a sloping roof from 48' to 56' in the Public Accommodation zone district, and to inform the Vail Town Council of the Planning and Environmental Commission's recommendation on the application. (30 min.) ACTION REQUESTED OF COUNCIL: Listen to a brief staff presentation on the proposed text amendment and the recommendation of the Planning and Environmental Commission and then provide any input the Town Council may have at this time. BACKGROUND RATIONALE: On June 13, 2005, the Planning and Environmental Commission held a public hearing on the proposed text amendment. Upon deliberating the text amendment, the Commission voted unanimously to table the final hearing on the proposed text amendment until July 11, 2005. The purpose of the tabling was to allow staff and the applicant an opportunity to address the various questions of the Commission prior to the Commission taking action on the request. On July 11, 2005, the Planning and Environmental Commission voted unanimously to forward a recommendation of approval with modifications of the proposed text amendment to the Vail Town Council. A draft copy of the minutes of the PEC public hearing along with a copy of the staff memorandum, dated July 11, 2005, have been attached for reference. STAFF RECOMMENDATION: As this is a work session discussion only, staff will not be providing a recommendation at this time. 6. George Ruther ITEM/TOPIC: A work session meeting to discuss a proposed map and text amendment application to amend the LionsHead Redevelopment Master Plan to include the Evergreen Lodge property, located at 250 South Frontage Road, into the study area of the Plan and to amend Chapter 5 of the Plan to include Detailed Plan Recommendations for future redevelopment of the property. (30 min.) ACTION REQUESTED OF COUNCIL: Listen to a brief staff presentation on the proposed map and text amendment and then provide any input the Town Council may have at this time. BACKGROUND RATIONALE: On June 27, 2005, the Planning and Environmental Commission held a public hearing on the proposed text amendment. Upon discussing the text amendment, the Commission voted unanimously to table the final hearing on the proposed text amendment to a future meeting date. The purpose of the tabling was to allow staff and the applicant an opportunity to address the various questions of the Commission prior to the Commission taking action on the request. The Commission specifically requested that any amendments to Chapter 5, Detailed Plan Recommendations, should make reference to the following: • Vehicular and pedestrian access • Maintenance of the existing accommodation units on the site • Impacts on Middle Creek • South Frontage Road improvements • Physical relationship to the Vail Valley Medical Center • Relationship to the proposed Vail Conference Center • Need for architectural improvements • Loading and delivery improvements • Pedestrian connection to West Meadow Drive A copy of the minutes of the PEC public hearing along with a copy of the staff memorandum, dated June 27, 2005, have been attached for reference. STAFF RECOMMENDATION: As this is a work session discussion only, staff will not be providing a recommendation at this time. 7. Matt Mire ITEM/TOPIC: Consideration of an Intergovernmental Agreement ("IGA") between Vail Square Metropolitan Districts 1, 2 and 3 (the "Districts) and the Town of Vail regarding operation and maintenance of the On-Site Streetscape Improvements and the LionsHead Place Improvements. (10 min.) ACTION REQUESTED OF COUNCIL: Approve or approve with amendment the IGA, via motion, at the evening meeting. BACKGROUND RATIONALE: The IGA was approved as to form, as Exhibit D, to the Consolidated Service Plan for Vail Square Metropolitan Districts 1, 2 and 3, which was approved by the Town Council via Resolution No. 8, 2005, on May 3, 2005. It was represented at that time that a final version of the IGA would be brought back to the Town Council for review and approval prior to its execution. No substantive changes have been made to the IGA since the Council last saw it on May 3, 2005. STAFF RECOMMENDATION: Approve the IGA, via motion, at the evening meeting. 8. Matt Mire ITEM/TOPIC: Resolution No. #12, Series 2005, A resolution approving the amendment to core site development agreement (the "Amendment") among the Town of Vail (the "Town"), Vail Reinvestment Authority (the "Authority"), and the Vail Corporation, d/b/a Vail Associates, Inc., A Colorado corporation ("Vail Associates"), which the amendment pertains to certain respective rights and responsibilities of the Town, the Authority and Vail Associates in relation to the core site development proposed to be undertaken by Vail Associates and affiliates. The topic is an Amendment to the Core Site Development Agreement ("DIA"). Because the original DIA was negotiated and adopted prior to final design approvals, there are several house keeping matters that need to be amended in order to comply with certain conditions adopted by the PEC. The main items are as follows: 1) The Town is agreeing to various Easement Dedications subject to final review by the town staff. These were anticipated by the original DIA and the amendment sets them out with specificity. 2) The Town is agreeing to designate Vail Associates and its designees (contractors and utility companies) to install the off-site improvements. The original DIA mandated that Vail Associates do the work. This Amendment authorizes and enables Vail Associates to do the work. 3) The Town and Vail Associates are agreeing as to the areas of responsibility on an ongoing basis for utilities and off-site improvements. The original DIA did not specify in detail these areas. 4) The Town is agreeing to give Vail Associates a license agreement for various encroachments for footings, etc. The Original DIA called for transfer of ownership of the property. 5) The town is agreeing to transfer the $4,300,000 obligation for additional parking to the Core Site. The Original DIA tied the obligation to the Gore Creek Town homes. This is an accounting issue which serves to properly allocate the money to the Core Site. The condition, as before, is a personal obligation of Vail Associates and is not conditioned upon the building of the Core Site. This Amendment does not limit the effect of any condition to closing under the original DIA which presently remains unsatisfied. (20 min.) ACTION REQUESTED OF COUNCIL: Approve or approve with amendment Resolution No. #12, Series 2005, and/or the underlying Amendment to Core Site Development Agreement, at the evening meeting. BACKGROUND RATIONALE: The Amended agreement will update the original Core Site Development Agreement based upon all current approvals as set forth above. STAFF RECOMMENDATION: Approve Resolution #12, Series 2005, at the evening meeting. 9. Matt Mire ITEM/TOPIC: Resolution No. #13, Series of 2005, a Resolution approving the parking capital investment agreement between the Town of Vail (The "Town") and the Vail Corporation, D/B/A Vail Associates, Inc., A Colorado Corporation (Vail Associates") which theagreement relates to the Arrabelle at Vail Square Development by Vail Associates. (20 min.) ACTION REQUESTED OF COUNCIL: Approve or approve with amendment Resolution No. #13, Series 2005, at the evening meeting. BACKGROUND RATIONALE: Resolution No. #13, Series 2005, operates to amend the original Parking Capital Investment Agreement. The Amended agreement will transfer the $4,300,OOOobligation for additional parking to the Core Site. The obligation was originally tied to the Gore Creek Townhomes. This is an accounting issue which serves to properly allocate the money to the Core Site. The condition, as before, is a personal obligation of Vail Associates and is not conditioned upon the building of the Core Site. STAFF RECOMMENDATION: Approve Resolution No. #13, Series 2005. 10. Matt Mire ITEM/TOPIC: Resolution No. #14, Series 2005, a resolution approving the adoption and confirming the effect of the intergovernmental agreement by and among the Authority, The Vail Square Metropolitan District No.'s 1, 2, and 3, and the Vail Corporation, D/B/A Vail Associates Inc. (10 min.) ACTION REQUESTED OF COUNCIL: Approve or approve with amendment Resolution No. #14, Series 2005, at the evening meeting. BACKGROUND RATIONALE: Resolution #14, Series 2005, is simply an acknowledgement by the Town Council that the condition of approval for the Consolidated Service Plan for Vail Square Metropolitan Districts 1, 2 and 3 (the "Districts") has been satisfied. STAFF RECOMMENDATION: Approve Resolution No. #14, Series 2005, at the evening meeting. 11. ITEM/TOPIC: Information Update. (10 min.) 12. ITEM/TOPIC: Matters from Mayor & Council. (30 min.) 13. Matt Mire ITEM/TOPIC: Executive Session, pursuant to C.R.S. § 24-6- 404(4)(b)&(e) - (1) Attorney conference -conference with attorney to receive legal advice on specific legal questions; and (2) Negotiations -determine positions, develop a strategy, and instruct negotiators regarding an Intergovernmental Agreement for use of the Town of Vail Gymnastics Center. (30 min.) 14. ITEM/TOPIC: Adjournment. (4:15 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, AUGUST 2, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., TUESDAY, AUGUST 16, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Gregg Barrie ITEM/TOPIC: Update on the status of the Cascade Village Capital Improvements. (10 min.) ACTION REQUESTED OF COUNCIL: None at this time. BACKGROUND RATIONALE: Town Staff have been working with representatives of CVMD to accomplish multiple projects including safety improvements to Town-owned facilities, upgrades to existing recreation paths, consolidation of access easements through CVMD property. The purpose of this discussion is to provide an update as the status of these multiple projects and to hear any feedback the Council may want to offer. STAFF RECOMMENDATION: None. 2. George Ruther ITEM/TOPIC: PEC/DRB Update. (30 min.) 3. Chip Domke ITEM/TOPIC: Vail Valley Exchange Update. (10 min.) 4. Russ Forrest ITEM/TOPIC: Vail Conference Center -Input from Lodging Community. (45 min.) ACTION REQUESTED OF COUNCIL: Receive input from representatives of the Lodging Community on the current proposal for ballot language concerning the conference center. BACKGROUND RATIONALE: At the Town Council meeting on August 2, 2005, the Vail Town Council requested that the lodging community review their position on the proposed ballot language for the conference center and propose any amendments to the current language by August 16. September 6th will be the last date to consider a resolution that would authorize a ballot question for the November 2005 election. (30 min.) 5. Judy Camp ITEM/TOPIC: Council Contributions Input and Questions. (30 min.) ACTION REQUESTED OF COUNCIL: Due to the variety and increase of requests the town has received for the 2006 Council Contribution requests, we would like to take this opportunity for council to ask any questions or have a discussion to make the actual decision process easier on September 6. BACKGROUND RATIONALE: A preliminary review by staff showed a number of new requests and additional dollars compared with previous years. Today's discussion is an opportunity to raise additional questions or clarifications from the requestors. STAFF RECOMMENDATION: Will be provided on September 6, 2005. 6. Russ Forrest ITEM/TOPIC: Future Town Cleanup Day Update. (15 min.) 7. Caroline Bradford ITEM/TOPIC: Black Gore Creek Traction Sand Update. (20 min.) The Eagle River Watershed Council will present an update on activities and progress being made regarding traction sand on Vail Pass. Fall 2005 capitol project at 187.5 as well as proposed sand removal from the stream above Gore Creek in 2005 and 2006 will be presented. 8. Judy Camp ITEM/TOPIC: Discussion of First Reading of Ordinance No. #19, Series 2005, an Ordinance making supplemental appropriations to the 2005 Budget, Supplemental Appropriation No. #2. (10 min.) ACTION REQUESTED OF COUNCIL: Approve or approve with amendments, Ordinance No. #19, Series 2005, on first reading. BACKGROUND RATIONALE: To be provided in separate memo. STAFF RECOMMENDATION: Approve Ordinance No. #19, Series 2005, on first reading. 9. ITEM/TOPIC: Information Update. (10 min.) .- Strategic Planning. r Timber Ridge Update 10. ITEM/TOPIC: Matters from Mayor & Council. (30 min.) 11. ITEM/TOPIC: Executive Session, pursuant to (1) C.R.S. § 24-4- 402(4)(a)(e) discussion to determine positions, develop a strategy and/or to instruct negotiators regarding the purchase, acquisition or sale of real property; (2) C.R.S. § 24-6-402(4)(b) update on pending and threatened litigation and to receive legal advice on specific legal questions. (40 min.) 12. ITEM/TOPIC: Adjournment. (4:10 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, SEPTEMBER 6, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:30 P.M., TUESDAY, AUGUST 2, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Warren Campbell ITEM/TOPIC: Crossroads Site Visit. (30 min.) 2. George Ruther ITEM/TOPIC: PEC/DRB Update. (30 min.) 3. Judy Camp ITEM/TOPIC: Presentation of 2004 audit report, McMahan & Associates. (20 min.) 4. Jim Brandmeyer ITEM/TOPIC: Betty Ford Alpine Gardens. (10 min.) Betty Ford Alpine Gardens would like to request the following: 1. As a way to further honor Betty Ford rename the current service road going through Ford Park "Betty Ford Way". If approved this would be announced at the Tribute being held in her honor on Sunday evening August 7th. The road begins at the green gate off of the south frontage road and ends at the main entrance to Ford Amphitheatre. 2. Request approval to work with staff in order to pursue an addition to the space currently being leased by Betty Ford Alpine Gardens to include approximately 50 feet of the service road for the installation of brick pavers. The pavers would be sold to those interested in supporting the Gardens and inscribed. I will have a sample to show as an example. 5. Stan Zemler ITEM/TOPIC: Proposed Lift & Base Area (10 min.) BACKGROUND ITEM: Vail Resorts, Inc. is proposing to install a high-speed detachable quadruple chairlift from West LionsHead to the base of Chair 26 (Pride Express chairlift). The lower terminal would be located on private property immediately east of the intersection of South Frontage Road and West Forest Road. The proposed lift would cross West Forest Road and two lots controlled by Vail before entering National Forest System Lands (NFS) lands. ACTION REQUESTED OF COUNCIL: Receive project summary and offer comments. 6. ITEM/TOPIC: Information Update. (10 min.) ,> Proposed Meeting with Beaver Creek Representatives. r Revenue Highlights. 7. ITEM/TOPIC: Matters from Mayor & Council. (30 min.) 8. ITEM/TOPIC: Adjournment. (3:50 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, AUGUST 16, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 11:00 A.M., TUESDAY, SEPTEMBER 6, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Bill Gibson ITEM/TOPIC: Site Visit. An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town of Vail Planning and Environmental Commission's approval of a variance from Section 12-6C-6, Setbacks, Section 12-6C-8, Density Control, and Section 12-6C-9, Site Coverage, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for a residential addition, located at 1448 Vail Valley Drive/Lot 18, Block 3, Vail Village Filing 1, and setting forth details in regard thereto. (30 min.) ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify the Planning and Environmental Commission's approval of variance applications pursuant to Section 12-3-3, Appeals, Vail Town Code. BACKGROUND RATIONALE: On July 25, 2005, the Planning and Environmental Commission approved a variance from Section 12-6C-6, Setbacks, Section 12-6C-8, Density Control, and Section 12-6C-9, Site Coverage, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for a residential addition at 1448 Vail Valley Drive. The appellant, Vail Town Council, "called-up" the Planning and Environmental Commission's decision at its August 2, 2005, public hearing. Please refer to the staff memorandum to the Planning and Environmental Commission dated July 25, 2005, for additional information. STAFF RECOMMENDATION: Staff recommends the Town Council upholds the Planning and Environmental Commission's approval of a variance from Section 12-6C-6, Setbacks, Vail Town Code, to allow for a residential addition at 1448 Vail Valley Drive, subject to the findings in the staff memorandum dated July 25, 2005. However, Staff recommends the Town Council overturns the Planning and Environmental Commission's approval of a variance from Section 12-6C-8, Density Control, and Section 12-6C-9, Site Coverage, Vail Town Code, to allow for a residential addition at 1448 Vail Valley Drive, subject to the findings in the staff memorandum dated July 25, 2005. 2. George Ruther ITEM/TOPIC: PEC/DRB Update. (30 min.) BREAK FOR WORKING LUNCH (10 min.) 3. Greg Hall ITEM/TOPIC: Long-term capital plan. (1 %2 hrs.) Stan Zemler Judy Camp ACTION REQUESTED OF COUNCIL: Listen to staff presentation and provide comments. BACKGROUND RATIONALE: This presentation is in response to Council's request for a plan addressing maintenance and replacement of the town's capital assets. Specifically, we have been asked to describe how decisions are made concerning when capital maintenance and replacements are necessary. Capital maintenance and replacements will be a major portion of the five- year plans included in the 2006 budget process. STAFF RECOMMENDATION: None -information only. 4. Greg Hall ITEM/TOPIC: ITEM/TOPIC: Discussion of Village Streetscape Mill Creek Court Building Construction contract Award for 2005-2006. (15 min.) ACTION REQUESTED OF COUNCIL: Approve/ Deny Village Streetscape Mill Creek Court Building Project Award. BACKGROUND RATIONALE: The Town of Vail and Mill Creek Court Condominium Association cooperatively have designed and have received a proposal for construction improvements in Vail Village..The council was advised were under negotiations and it was felt to finishing the streetscape in this area made since. Staff has negotiated a cost sharing of the improvements with the condominium association. The association board has agreed to the proposal. These improvements include the replacement of planters, steps, landscaping, installation of snowmelt system and final streetscape treatments in addition the association is having their trash dumpster upgraded. The Town of Vail has reviewed the proposal and with the contractor. The Project is scheduled to begin Construction later this year and finish next spring. Staff recommends the council add the required additional dollars to the supplemental budget to fund the town's portion of the project. $ 200,000 from RETT and $50,000 from capital projects fund, the remainder of the project will be funded by the Mill Creek Court Condominium Association ($205,000) and from the existing Streetscape budget ($95,000). Direct the Town Manager to execute a change order to the streetscape contract with B & B Excavating for up to $550,000. STAFF RECOMMENDATION: Supplement the Village Streetscape budgets by $ 200,000 to the RETT portion and $ 50,000 from the Capital projects fund and direct the Town Manager to execute a change order with B&B Excavating up to $550,000 to construct the streetscape improvements around Mill Creek Court Building. 5. Russ Forrest ITEM/TOPIC: A work session to discuss Resolutions #16, Series of 2005 setting forth language for a ballot question on November Stn 2005 to raise the lodging tax to pay for the construction and operation of the Vail Conference Center and Resolution 17, Series of 2005 expressing the Town Council's intent in developing a threshold for collecting up to 1.5% in additional lodging tax for the conference center. (60 min.) ACTION REQUESTED OF COUNCIL: Provide direction on additional information needed to consider: A) Resolution 16, Series of 2005 which sets forth language to have a ballot measure on November Stn which would ask voters to increase the lodging tax for the conference center, and B) Resolution 17, Series of 2005 which would state the Town Council's intent on collecting up to 1.5% of new lodging tax for the conference center. BACKGROUND RATIONALE: On August 31St, the Conference Center Advisory Committee met to review the Guaranteed Maximum price from Mortenson Construction and proposed ballot language. At that meeting the Committee unanimously recommended that the Town Council approve Resolution 16 and 17. Resolution 16 would give the Town Council the authority to collect up to 1.5% in new lodging tax to pay for the construction and operation of the conference center. Resolution 17, if approved, would express the Town Council intent on creating a trigger mechanism for collecting up to 1.5% in new lodging tax. 6. Stefan Jochum ITEM/TOPIC: Biomass Presentation. (30 min.) A presentation by Stefan Jochum, Village Manager, Lech, Austria regarding the application and operation of "biomass" steam generating plants and associated centralized steam heat distribution systems that serve the Lech community and ski resort. The purpose of the presentation is to gain an understanding of environmentally compatible technological solutions available to assist in the economic utilization of beetle-killed trees and wood base refuse removed from Vail and the surrounding area. 7. ITEM/TOPIC: Information Update. (10 min.) 8. ITEM/TOPIC: Matters from Mayor & Council. (30 min.) 9. ITEM/TOPIC: Executive Session. C.R.S. 24-6-402 (4) (b). Land Acquisition Negotiations. (15 min.) 10. ITEM/TOPIC: Adjournment. (4:20 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, SEPTEMBER 20, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 TBD, TUESDAY, SEPTEMBER 20, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Executive Session. Personnel Matters. (90 min.) 2. ITEM/TOPIC: Middle Creek Site Visit. (45 min.) 3. George Ruther ITEM/TOPIC: PEC/DRB Update. (30 min.) 4. ITEM/TOPIC: Information Update. (10 min.) 5. Judy Camp ITEM/TOPIC: Council Contributions. Staff will have prepared a Pam Brandmeyer master matrix in time for Tuesday afternoon's discussion on Council Contributions for'06. Please drop off your working papers first thing Tuesday morning, unless you have already done so, so Penny has time to compile them. (60 min.) ACTION REQUESTED OF COUNCIL: Discussion of 2006 contribution requests that have been submitted to staff on July 29, 2005 for 2006 funding. This decision however will not be final until the adoption of the 2006 budget in October. BACKGROUND RATIONALE: To be provided in separate memo STAFF RECOMMENDATION: To be provided in separate memo. r CSE Update 6. Matt Mire ITEM/TOPIC: Fractional Fee Ordinance. (20 min.) 7. Matt Mire ITEM/TOPIC: Resolution for Charter Amendment. (20 min.) 8. ITEM/TOPIC: Matters from Mayor & Council. (30 min.) 9. ITEM/TOPIC: Adjournment. (TBD p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, OCTOBER 4, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:00 P.M., TUESDAY, OCTOBER 4, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update (30 min.) 2. Stan Zemler ITEM/TOPIC: Discussion of topics for the Oct. 11 Special Meeting of the Vail Town Council. (15 min.) 3. Judy Camp ITEM/TOPIC: Final Overview 2006 Budget Ordinance No. #22, Series of 2005. (40 min.) ACTION REQUESTED OF COUNCIL: Upon first reading this evening of the 2006 Budget Ordinance No. #22, Series of 2005, we are providing council with an overview of the Town Manager's budget, Capital Projects Fund and RETT Projects Fund for 2006. Discussion and comments in regards to the 2006 Budget. BACKGROUND RATIONALE: To be provided in separate memo STAFF RECOMMENDATION: Approve or approve with amendments the 2006 Budget Ordinance No. 22, series of 2005, upon first reading this evening. 4. Matt Mire ITEM/TOPIC: Discussion of Ordinance No. #23, Series 2005, an ordinance repealing and reenacting Title 6, Chapter 3, Article I of the Municipal Code of the Town of Vail relating to restraining order violations and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, amend or deny Ordinance No. #23, 2005. BACKGROUND RATIONALE: Since the Town of Vail's adoption and codification of its restraining order legislation in 2004, several of the Colorado Revised Statutes referenced and cited in the Town Code relating to restraining orders have been repealed by the Colorado General Assembly. As such, the restraining order prohibition as set forth in the Vail Town Code prohibition has been re-written to delete the repealed statutes. STAFF RECOMMENDATION: Approve Ordinance No. #23, Series 2005, on first reading. 5. Matt Mire ITEM/TOPIC: Discussion of Ordinance No. #24, Series 2005, an ordinance deleting Title 4, Chapter4, Articles A and B, Vail Town Code as they relate to time-share disclosure and registration requirements; amending Title 12, "Zoning Regulations," for proposed housekeeping amendments relating to the definition time-share units and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Table the first reading of Ordinance No. #24, Series 2005, to the regular meeting of the Vail Town Council on October 18, 2005. BACKGROUND RATIONALE: On September 12, 2005, the Planning and Environmental Commission considered text amendments to certain sections of Title 12, Vail Town Code, to define the term "time-share unit" and to replace the terms "timeshare estate unit," "fractional fee unit," and "timeshare license unit" with the term "time-share unit." The sole purpose of the proposed amendments to Title 12 is to remove conflicting provisions from the Town Code and to better describe similar land uses. The proposed amendments are NOT intended to alter any existing land use or development policies. Based upon the proposed amendments to Title 12, specifically the definition of "time-share unit," staff is also recommending deleting outdated sections of the Vail Town Code relating to disclosure and registration requirements of time-share projects. On September 12, 2005, the PEC unanimously recommended approval of the amendments to Title 12. However, the staff needs additional time complete Ordinance No. 24, Series 2005, which would implement the above-referenced changes. STAFF RECOMMENDATION: Table the first reading of Ordinance No. 24, Series 2005, to the regular meeting of the Vail Town Council on October 18, 2005. 6. ITEM/TOPIC: Information Update (10 min.) 1) Development Update 2) West Vail Planning Process Update 3) Revenue Update 7. ITEM/TOPIC: Matters from Mayor & Council (30 min.) 8. ITEM/TOPIC: Adjournment. (4:25 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, OCTOBER 18, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., TUESDAY, OCTOBER 18, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update (30 min.) 2. Peter Runyon ITEM/TOPIC: Home Rule Presentation. (20 min.) 3. Matt Mire ITEM/TOPIC: Discussion of First reading of Ordinance No. 24, Series George Ruther of 2005, an ordinance deleting Title 4, Chapter 4, Articles A and B, Vail Town Code as they relate to time share disclosure and registration requirements; amending Title 12, Zoning Regulations, to clarify the time share regulations, and setting forth details in regard thereto. (30 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 24, Series of 2005 on first reading. BACKGROUND RATIONALE: On September 12, 2005, the Town of Vail Planning and Environmental Commission held a public hearing on the proposed amendments. Upon review of the amendments, the Planning and Environmental Commission voted 7-0-0 to forward a recommendation of approval of the request to the Vail Town Council. Please refer to the staff memorandum to the Vail Town Council dated October 18, 2005, for further details. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approves Ordinance No. 24, Series of 2005. 4. Warren Campbell ITEM/TOPIC: A work session to discuss Ordinance No. 25, Series of 2005, an ordinance repealing and reenacting Ordinance #9, Series of 1998 amending Special Development District No. 22, Grand Traverse, and setting forth details in regard thereto. (60 min.) ACTION REQUESTED OF COUNCIL: Listen to a presentation by Staff and the applicant and engage in a discussion regarding the proposed amendments to Special Development District No. 22, Grand Traverse. BACKGROUND RATIONALE: On September 26, 2005, the Town of Vail Planning and Environmental Commission held a public hearing on a request to amend Special Development District No. 22, Grand Traverse. The purpose of the amendment to the Special Development District is to eliminate the Gross residential Floor Area limitations within the Grand Traverse residential development and increase the number of lots from 22 to 23 lots. Upon review of the request, the Planning and Environmental Commission voted 4-0-0 to forward a recommendation of approval of the request to amend Special Development District No. 22, Grand traverse, to the Vail Town Council. Please refer to the staff memorandum to the Vail Town Council dated October 18, 2005, for further details (attached). STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council tables the public hearing on Ordinance No. 25, Series of 2005, until November 1, 2005. 5. ITEM/TOPIC: Information Update. (10 min.) • West Vail Planning Update • Development Update 6. ITEM/TOPIC: Matters from Mayor & Council (30 min.) 7. Matt Mire ITEM/TOPIC: Executive Session. Pursuant to C.R.S Section 24-6-402(4)(b), Conference with Town Attorney for the purpose of receiving legal advice on specific legal questions; and C.R.S. Section 24-6-402(4)(a)(e), to determine a position, develop a strategy, or to instruct negotiators regarding the purchase or acquisition of real property. (25 min.) ITEM/TOPIC: Adjournment. (3:55 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, NOVEMBER 1, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL JOINT MEETING W/ BEAVER CREEK RESORT COMPANY 12.10.06, 6:30 p. m. Grouse Mountain Grill 141 Scotthill Rd Beaver Creek, CO NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR EVENING SESSION WILL BEGIN AT TBD, TUESDAY, JANUARY 17, 2006 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL REGULAR SESSION /ORGANIZATIONAL MEETING AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P. M, TUESDAY, NOVEMBER 15, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Lorelei Donaldson ITEM/TOPIC: All four newly elected Council Members will be asked to stand and raise their right hands as the Town Clerk administers the oath. (10 min.) 2. Lorelei Donaldson ITEM/TOPIC: Town Organizational Meeting: (15 min.) As per Section 3.3 - 3.4 of the Vail Town Charter. Selection of Mayor/Mayor Pro-Tem: "I move be elected as Mayor of the Town of Vail for a two year term which ends at the organizational meeting held by the Council after the regular municipal election in November, 2005." There should be a second to the motion, and then the entire Council is to vote "yes" or "no." ,> Vote by secret ballot is an option. This would require a verbal motion of approval to be voted upon. ,> Election of the Mayor Pro-Tem should follow the same procedure with the words "Mayor Pro-Tem" substituted for "Mayor" in the motion. As per Section 7.2 of the Vail Town Charter. Selection of the Municipal Judge: "I move be elected as the Municipal Judge of the Town of Vail for a two year term which ends at the organizational meeting held by the Council after the regular municipal election in November, 2005." There should be a second to the motion, and then the entire Council is to vote "yes" or "no." r Vote by secret ballot is an option. This would require a verbal motion of approval to be voted upon. 3. ITEM/TOPIC: Citizen Input. (10 min.) 4. George Ruther ITEM/TOPIC: PEC/DRB Update. (20 min.) 5. Rod Slifer ITEM/TOPIC: Proclamation honoring former Council members (Diana Donovan, Dick Cleveland). (5 min.) 6. Bill Gibson ITEM/TOPIC: Second reading of Ordinance No. 17, Series of 2004, an ordinance amending Special Development District #4, Cascade Village, to allow for the creation of Development Area E, located at Tract K, Glen Lyon Subdivision, and setting forth details in regard thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, deny, or table the second reading of Ordinance No. 17, Series of 2004. The applicant is requesting that the Town Council table the second reading of Ordinance No. 17, Series of 2004, to January 17, 2006. BACKGROUND RATIONALE: On July 12, 2004 the Town of Vail Planning and Environmental Commission voted 4-2 to forward a recommendation of approval, with conditions, for the proposed amendments to Special Development District #4, Cascade Village. On August 3, 2004 by a vote of 7-0 the Town Council approved the first reading of Ordinance No. 17, Series of 2004, with a condition that the applicant, Vail Resorts, resolve any issues related to the Protective Covenants of Glen Lyon Subdivision, prior to the second reading of this ordinance. On August 17 and October 5, 2004; January 4, May 3, June 21, August 4, September 6, and October 4, 2005, and the Town Council tabled the second reading of Ordinance No. 17, Series of 2004, to allow the applicant additional time to resolve issues related to the protective covenants. The outstanding protective covenant issues have not yet been resolved; therefore, Vail Resorts is requesting that the second reading of Ordinance No. 17, Series of 2004, again be tabled to a future Town Council meeting. STAFF RECOMMENDATION: Table the second reading of Ordinance No. 17, Series of 2004, to January 17, 2006. 7. Warren Campbell ITEM/TOPIC: First Reading of Ordinance No. 25, Series of 2005, an ordinance repealing and reenacting Ordinance 9, Series of 1998 amending Special Development District No. 22, Grand Traverse. (5 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 25, Series of 2005. BACKGROUND RATIONALE: On September 26, 2005, the Town of Vail Planning and Environmental Commission held a public hearing on a request to amend Special Development District No. 22, Grand Traverse. The purpose of the amendment to the Special Development District is to eliminate the Gross residential Floor Area limitations within the Grand Traverse residential development. Upon review of the request, the Planning and Environmental Commission voted 4-0-0 to forward a recommendation of approval of the request to amend Special Development District No. 22, Grand traverse, to the Vail Town Council. Please refer to the staff memorandum to the Vail Town Council dated October 18, 2005, for further details (attached). On October 18, 2005, the Town Council held a work session regarding the applicant's proposal. Staff was directed to compile additional information and the application was tabled to November 15, 2005. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council table Ordinance No. 25, until December 6, 2005. 8. Gina Bentz ITEM/TOPIC: First Reading of Mill Levy Certification, Ordinance No. 26, Series 2005. (10 min.) ACTION REQUESTED OF COUNCIL: Approve Ordinance No. 26, Series 2005, on first reading. BACKGROUND RATIONALE: Mill Levy Assessments must be certified to the County for collection annually; this ordinance authorizes certification. Please note that these numbers are only an estimate. We are waiting for current information from Eagle County for accurate numbers. STAFF RECOMMENDATION: Approve Ordinance No. 26, Series 2005, on first reading. 9. ITEM/TOPIC: Information Update (5 min.) 10. ITEM/TOPIC: Matters from Mayor & Council (5 min.) 11. ITEM/TOPIC: Town Manager's Report. (5 min.) 12. ITEM/TOPIC: Adjournment. (7:30 p.m.) A PUBLIC TOWN COUCIL MEET AND GREET WILL TAKE PLACE IMMEDIATLEY FOLLOWING ADJOURNMENT. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2:00 P.M., TUESDAY, DECEMBER 6, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:30 P.M., TUESDAY, DECEMBER 6, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. LUNCH WILL BE SERVED 1. Warren Campbell ITEM/TOPIC: Site Visit. An appeal of the Town of Vail Design Review Board's denial of a design review application pursuant to Section 12-11, Design Review, Vail Town Code, to allow for a change to approved plans regarding architectural alterations (existing skylights) to an existing residence, located at 1220 Ptarmigan Road/Lot 2, Block 8, Vail Village Filing 7, and setting forth details in regard thereto. (30 min.) ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify the Design Review Board's denial of a design review application pursuant to Section 12-11, Design Review, Vail Town Code. BACKGROUND RATIONALE: On November 2, 2005, the Design Review Board denied a request for a change to approved plans pursuant to Section 12-11, Design Review, Vail Town Code, to allow for a change to approved plans regarding architectural alterations (existing skylights) to an existing residence, located at 1220 Ptarmigan Road. The appellants, Donald and Ronne Hess, owners of 1220 Ptarmigan Road, have appealed the Design Review Board's denial. Please refer to the staff memorandum dated December 6, 2005, for additional information. STAFF RECOMMENDATION: Staff recommends that the Town Council upholds the Design Review Board's denial pursuant to Section 12-11, Design Review, Vail Town Code, to allow for architectural alterations to an existing residence, located at 1220 Ptarmigan Road/Lot 2, Block 8, Vail Village Filing 7, subject to the findings in the staff memorandum dated December 6, 2005. 2. George Ruther ITEM/TOPIC: PEC/DRB Update (15 min.) 3. Warren Campbell ITEM/TOPIC: ITEM/TOPIC: Discussion of First Reading of Ordinance No. 25, Series of 2005, an ordinance repealing and reenacting Ordinance 9, Series of 1998 amending Special Development District No. 22, Grand Traverse, and setting forth details in regard thereto. (45 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 25, Series of 2005. BACKGROUND RATIONALE: On September 26, 2005, the Town of Vail Planning and Environmental Commission held a public hearing on a request to amend Special Development District No. 22, Grand Traverse. The purpose of the amendment to the Special Development District is to eliminate the Gross residential Floor Area limitations within the Grand Traverse residential development. Upon review of the request, the Planning and Environmental Commission voted 4-0-0 to forward a recommendation of approval of the request to amend Special Development District No. 22, Grand traverse, to the Vail Town Council. Please refer to the staff memorandum to the Vail Town Council dated December 6, 2005, for further details (attached). On November 15, 2005, the Town Council tabled the first reading of Ordinance 25, Series of 2005, to December 6, 2005. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approves Ordinance No. 25, Series of 2005, on first reading. 4. Judy Camp ITEM/TOPIC: Ordinance No. 28, Series of 2005. AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, CONFERENCE CENTER FUND, HEALTH INSURANCE FUND, AND DISPATCH SERVICES FUND OF THE 2005 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. (20 min.) ACTION REQUESTED OF COUNCIL: Ask any questions or give any comments regarding the 3~d supplemental of 2005, Ordinance No. 28, Series of 2005. An ordinance making supplemental appropriations to the Town of Vail 2005 budget, in preparation for approving the first reading during the evening session. BACKGROUND RATIONALE: To be provided in separate memo STAFF RECOMMENDATION: Staff recommends that the Town Council approves Ordinance No. 28, Series 2005, upon first reading this evening. 5. Rachel Friede ITEM/TOPIC: Ordinance 29, Series of 2005, an ordinance amending Title 11, Sign Regulations; Title 12, Zoning Regulations; Title 13, Subdivision Regulations; and Title 14, Development Standards Handbook; Vail Town Code, for proposed corrections and clarifications to the Vail Town Code (Housekeeping Ordinance). (20 min.) ACTION REQUESTED OF COUNCIL: Listen to presentation by staff/applicant and ask any questions which arise regarding the proposed text amendments. BACKGROUND: Through the review process of various zoning applications, problems arise with specific code sections that are not clear to either applicants or staff. This often occurs with zoning code amendments, changes in procedures, or errors in codification. Therefore, staff periodically returns to the Planning and Environmental Commission and to the Town Council to "clean-up" the Sign, Zoning and Subdivision Regulations as well as the Development Standards Handbook. On October 24, 2005, PEC forwarded a recommendation of approval to the Town Council regarding the proposed amendments. These amendments have been assembled into a report which outlines the details of the proposed changes. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council listen to all presentations and ask questions in order to more fully understand the proposed text amendments. Additional work sessions will occur as necessary to familiarize council members with the proposed amendments, after which a first reading will occur. 6. George Ruther ITEM/TOPIC: First reading of Ordinance No. 30, Series of 2005, an ordinance repealing Ordinance No. 1, Series of 1990, Special Development District No. 14, Doubletree Hotel (aka Evergreen Lodge) and amending the official zoning map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; Rezoning Lot 2, Block 1, Vail LionsHead 2nd Filing, from High- Density Multiple Family (HDMF) district to LionsHead Mixed Use - 1 (LMU-1) district, and setting forth details in regard thereto. (30 min.) ACTION REQUESTED OF COUNCIL: Approve, Approve with modifications, or Deny Ordinance No. 30, Series of 2005 on first reading. BACKGROUND RATIONALE: On September 6, 2005, the Vail Town Council approved Resolution No. 15, Series of 2005, a resolution amending certain sections of the LionsHead Redevelopment Master Plan expanding the boundaries of the master plan to include the Evergreen Lodge development site and adding detailed plan recommendations for future development on the Evergreen Lodge development site, as prescribed in Chapter 5 of the LionsHead Redevelopment Master Plan, and setting forth details in regard thereto. However, in approving Resolution No. 15, the Town Council placed a condition upon the approval stating that the resolution shall only become effective upon the approval of an amending ordinance rezoning the Evergreen Lodge development site to LionsHead Mixed Use-1 (LMU-1) district. On November 14, 2005, the Town of Vail Planning and Environmental Commission held a public hearing on the request to rezone the Evergreen Lodge development. Upon consideration of the request, the Commission unanimously approved a motion recommending approval of the rezoning request to the Vail Town Council. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approves Ordinance No. 30, Series of 2005, on first reading. 7. ITEM/TOPIC: Information Update (20 min.) ,> Revenue Update ,> LionsHead Update .- Construction Planning Update ,> Every board/commission member that as of 1.1.06, the VRD will no longer be providing the recreation pass as a benefit. Under the town's management agreement w/VRD, only "employees" are eligible for this pass. Thus, if they are not taking the parking pass benefit for'05-'06, they must recognize the rec. pass will not be available come spring '06. ,> West Vail Planning Update r Working Relationship with VRD (Info. Tech /Communications) 8. ITEM/TOPIC: Matters from Mayor & Council (15 min.) 9. ITEM/TOPIC: Executive Session. Timber Ridge. C.R.S. 24-6- 402 (4) (a) (e) (30 min.) 10. ITEM/TOPIC: Adjournment. (4:15 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, DECEMBER 20, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 9:30 A.M., TUESDAY, DECEMBER 20, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Lunch will be served. 1. George Ruther ITEM/TOPIC: Site Visit. An appeal of the Town of Vail Planning & Environmental Commission's denial of a variance application, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for a deck within the front setback, located at 1835 West Gore Creek Drive/Lot 20, Vail Village West Filing 2, and setting forth details in regard thereto. (30 min.) ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify the Commission's denial of the variance application, pursuant to Chapter 12-17, Variances, Vail Town Code. BACKGROUND RATIONALE: On November 28, 2005, the Planning & Environmental Commission denied a request for a variance, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for a deck within the front setback, located at 1835 West Gore Creek Drive/Lot 20, Vail Village West Filing 2, and setting forth details in regard thereto. The appellants, Kevin Roley and Kate Skaggs, owners of 1835 West Gore Creek Drive have appealed the Commission's denial. Please refer to the staff memorandum dated December 20, 2005, for additional information. STAFF RECOMMENDATION: Staff recommends that the Town Council upholds the Commission's denial, subject to the criteria and findings in the memorandum to the Planning & Environmental Commission, dated November 28, 2005. 2. Jim Lamont ITEM/TOPIC: Joint meeting with Vail Village Homeowner's Association. (1 hr.) Long-range vision planning: I-70 short and long-term solutions. Growth controls: Impact Fees, revisit height, density, and related limitations. • Open space: Enforcing covenants. • Infrastructure and community facilities master planning: Frontage Roads. • Streetscape (beautification) and Circulation Plan. • Other matters of mutual concern. 3. Lorelei Donaldson ITEM/TOPIC: Appointments to the Commission on Special Events (CSE), Local Licensing Authority (LLA) and Vail Local Marketing District Advisory Council (VLMDAC) boards. (2 hrs.) ACTION REQUESTED OF COUNCIL: 1) Please interview the Local Licensing Authority (LLA) applicants to fill the vacancy left by Kevin Foley (term expires May 31, 2007) at the work session and appoint one person to the LLA board at the evening meeting. 2) Please interview the Commission on Special Events (CSE) applicants at the work session and appoint four applicants to the CSE (terms expire December 31, 2007) at the evening meeting; and 3) Please interview the Vail Local Marketing Board Advisory Council (VLMDAC) applicants at the work session and appoint four applicants to the VLMDAC (terms expire December 31, 2007) at the evening meeting. BACKGROUND RATIONALE: LLA: All applicants to the LLA must be citizens of the United States, qualified electors of the Town of Vail, and have resided in the Town of Vail for not less than two years preceding appointment, and shall have no direct financial interest in any license to sell alcoholic beverages or any location having any such license. Duties of the five-member board include review of all Town of Vail liquor license applications. There is currently one vacancy on the LLA due to Kevin Foley being elected to Town Council. The town received three (3) applications for the vacancy. The Council needs to interview the applicants at the work session and then make the appointment to the LLA at the evening meeting. The applicants are: Mike Arnett (Mike called and stated he will be out of town on December 20, 2005.) Dick Cleveland Danny Padnick (Applied for CSE, as well) CSE: Members of the CSE shall serve at the will of the Town Council. The CSE shall support the Town Council's goals and objectives and makes decisions in alignment with the Town Council's marketing direction. The mission of the CSE is to support street entertainment and special events for vitality, year-round fun, sense of community and increased quality of experience for guests and residents. The functions and/or duties of CSE shall include, but are not limited to: hiring and overseeing a director and/or staff, as well as event producers and/or promoters; creating, funding and seeking special events for the Town of Vail; evaluating event applications and event success; submitting an annual budget for operations and events; coordinating the community calendar for special events; seeking out additional funding for special events through sponsorships and donations; evaluating and executing contracts for special events; and all other functions as directed by the Town Council. There are currently four vacancies on the CSE. The Town received eleven (11) applications for the vacancies. Two applicants are incumbent members of the CSE (noted by asterisks below). The Council shall interview each applicant at the work session and then appoint four applicants to the CSE at the evening meeting. The applicants are as follows: Robert H. Aikens (Applied for VLMDAC, as well) Stephen Connolly* Todd Gerhke* Mike Griffin Clint Huber Joe Joyce Steven E. Kaufman (Applied for VLMDAC, as well) Barbara May Danny Padnick Bryant Roth Scott Stoughton I have enclosed an attendance summary for the CSE for your review. VLMDAC: The mission of the VLMDAC is to strengthen the area economy by attracting visitors to Vail in the May to October time frame. Per C.R.S. 29-5-111 General powers of district. (1)(g) All applicants must be "owners of property within the boundaries of the district," which includes by definition corporations or entities which own property "within the boundaries of the district." Should an entity be appointed to this advisory council, it would then be up to that entity to appoint its designee. Additionally, owners of "taxable personal property" will be considered for appointment. The Town received fourteen (14) applications for the vacancies. Three applicants are incumbent members of the VLMDAC (noted by asterisks below). The Council needs to interview each applicant at the work session and then appoint four applicants to the Vail Local Marketing District Advisory Council at the evening meeting. The applicants are as follows: Robert H. Aikens Dale Bugby Mark Cervantes (representing Vanquish Vail Enterprises) John Dawsey (representing Diamond Rock Hospitality, Inc./Marriott Mountain Resort & Spa) Jordan Denning Kenneth Friedman* Andrew A. Karow* Steven E. Kaufman Diane Parks Richard C. Puetzer Chris Romer Paul Rondeau Steve Rosenthal* Richard tenBraak I have also enclosed an attendance summary for the VLMDAC for your review. RECOMMENDATION: Appoint one person to the LLA, appoint four persons to the CSE and four persons to the VLMDAC. 4. George Ruther ITEM/TOPIC: PEC/DRB Update (15 min.) 5. Russ Forrest ITEM/TOPIC: Staff is requesting a work session with the Town Council on the West Vail Redevelopment Plan in order to review the goals and objectives for this planning process. Staff is seeking a consensus from Town Council and the public on the goals and objectives for the West Vail Redevelopment Plan. (30 min.) ACTION REQUESTED OF COUNCIL: Staff is seeking feedback from the Vail Town Council, and the general public, on whether the stated Goals and Objectives for the West Vail Redevelopment Plan process are in line with the community's expectations for this area. Staff will also provide a brief presentation of what has been accomplished thus far and the next steps in the process. RECOMMENDATION: No formal recommendation is required at this time. 6. George Ruther ITEM/TOPIC: A work session meeting to discuss a proposed text amendment application amending certain sections of the Zoning Regulations, Vail Town Code, pursuant to Chapter 12-3, Amendments, to allow for "kitchen facilities" within short term accommodation units, and to inform the Vail Town Council of the Planning and Environmental Commission's recommendations on the application. (30 min.) ACTION REQUESTED OF COUNCIL: Listen to a brief staff presentation on the proposed text amendment and the recommendation of the Planning and Environmental Commission and then provide any input the Town Council may have at this time on the amendment. BACKGROUND RATIONALE: On November 14 and 28, and December 12, 2005, the Planning and Environmental Commission held public hearings on the proposed text amendment. Upon discussing and evaluating the text amendment, the Commission has generally acknowledged that the preferred alternative to facilitating the applicant's request is to establish a new zone within the Town of Vail and not pursue a text amendment creating a new conditional use within the zone district. Copies of the staff memorandums dated November 14tH and 28th and December 12th, along with a memorandum to the Vail Town Council dated December 20, 2005, have been attached for reference. STAFF RECOMMENDATION: As this is a work session discussion only, staff will not be providing a recommendation at this time. 7. Matt Scherr ITEM/TOPIC: A request from the Eagle Valley Alliance for Sustainability fora $15,000 donation and review of supporting documentation regarding the county wide recycling program. (15 min.) ACTION REQUESTED OF COUNCIL: Approve funding with conditions or deny the request. BACKGROUND RATIONALE: The Eagle Valley Alliance for Sustainability has proposed to take over and operate the Eagle County recycling program. See the attached summary Alliance Recycles -The Nutshell. STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council approve the funding request. In the '06 budget, $15,000 was earmarked for recycling under Council Contributions. 8. Todd Oppenheimer ITEM/TOPIC: Seibert Circle design update. (45 min.) Please refer to the attached memorandum for additional narrative. ACTION REQUESTED OF COUNCIL: Review the current design for the Seibert Circle streetscape feature as presented by Wenk Associates and take action to approve or deny the design, or direct staff to hire an additional design team member (WET Design) to enhance the design for resubmittal and evaluation by the Council. BACKGROUND RATIONALE: At the April 5, 2005, meeting, the Town Council approved a recommendation by the streetscape Design Committee to develop a new design concept for Seibert Circle. The budget for the complete redesign and reconstruction of Seibert Circle was set at $1,134,000. Subsequent to that approval, the Moroles sculptures were removed to storage and infrastructure and paving improvements were completed during this past fall's construction period. The project is currently on track with approximately $350,000 of the allocated funds available for construction of the central feature. Further enhancement of the feature design may add up to $75,000 to the cost of construction. Several design concepts have been created by the project design team and reviewed by the Seibert Circle Design Committee before it was disbanded following the November election. The final direction by the Council streetscape Committee was to move forward with a more natural design concept. The natural design concept was to be a streetscape feature rather than an art feature. The design concept was presented to and commented on by the committee. The purpose of this presentation is to allow the Council an opportunity to see the current design and respond to the design team with comments, questions, and formal direction. Ron Riley, owner of the commercial space within the Bridge Street Lodge, has contacted WET Design and brought them to Vail, at his expense, to review the site and discuss the project. WET Design, based in Los Angeles, California, is aworld-renown water feature design firm. Their list of projects includes the cauldron for the Salt Lake 2002 Winter Olympics and the Fountains of Bellagio in Las Vegas, Nevada. Staff strongly feels that the current design satisfies the goals of the project. However, if the Council does not agree and wants the Seibert feature to create even more of an impact, Wenk Associates and WET Design have submitted a joint proposal to the town to collaborate in the design of the Seibert feature. The collaborative effort will add $35,000 to the cost of the conceptual design and will provide at least three alternative designs with estimated construction costs for each. The Council would have an opportunity to review, discuss, and select among the alternatives. STAFF RECOMMENDATION: Approve the current design concept for the Seibert Circle Streetscape Feature as presented by Wenk Associates and direct the design team to finalize the design, proceed through the DRB process and prepare for construction to begin in April 2006. 9. ITEM/TOPIC: Update on Request for Use of Repayment of Working Capital Loan by the Vail Local Marketing District (VLMD) to Commission on Special Events as Proposed by Mark Gordon. (10 minutes) BACKGROUND RATIONALE: At the close of the December 6th evening meeting, Councilmember Gordon requested Council consider awarding the repayment of a portion of the working capital loan from the VLMD to the general fund of the town instead to the Commission on Special Events. Although this request does not follow the procedure put in place by the past Council of reviewing out-of-cycle funding requests in June of each year, Council may wish to consider this item separately or re-state its process for out-of-cycle contribution requests. Attached you will find a summary of'06 special event funding allocations, as well as a description of how the additional $100,000 would be spent. 10. Matt Gennett ITEM/TOPIC: Discussion of Ordinance No. 33, Series of 2005, an ordinance repealing and reenacting Ordinance No. 12, Series of 2005, providing for the major amendment of Special Development District No. 4, Area A, Cascade Village, and amending the approved development plan for Special Development District No. 4, in accordance with Chapter 12-9A, Vail Town Code; and setting forth details in regard thereto. The proposed amendment would allow the applicant to move forward through the development review process with a proposal to create eleven (11) new dwelling units in the existing Colorado Mountain College (CMC) building. (10 Min.) BACKGROUND RATIONALE: On November 14, 2005, the Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council of a major amendment to the Approved Development Plan for Special Development District No. 4, Area A, Cascade Village. The requested amendment amends the total number of allowed dwelling units in Area A, Special Development District No. 4, from ninety-four (94) dwelling units to ninety-eight (98). 11. ITEM/TOPIC: Information Update (10 min.) r Joint Meeting w/ Beaver Creek. Dinner on Tuesday, January 10 at Grouse Mountain Grill. r Town Attorney Training w/ Council. Possible meeting on January 10, 2006 from 4:00-6:00 p.m. r Children's Garden of Learning (CGOL) Update. 12. ITEM/TOPIC: Matters from Mayor & Council. (15 min.) 13. ITEM/TOPIC: Executive Session. Timber Ridge. C.R.S. 24-6-402 (4) (a) (e) (30 min.) 14. ITEM/TOPIC: Adjournment. (4:30 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, JANUARY 3, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information.