HomeMy WebLinkAbout2005-04-05 Support Documentation Town Council Work SessionTOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
11:00 A.M., TUESDAY, APRIL 5, 2005
TOWN COUNCIL WILL BE SERVED LUNCH.
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. George Ruther ITEM/TOPIC: PEC/DRB Update. (20 min.)
2. Lorelei Donaldson ITEMITOPIC: Design Review Board (DRB), Planning and
Environmental Commission (PEC) and Art in Public Places (AIPP)
Board Appointments. There were no letters of interest for the
Building and Fire Code Appeals Board and BFCAB vacancy
position. Therefore, because Kathy Langenwalter is already
appointed as a first alternate, staff is requesting Langenwalter be
appointed as a full-time member of this board, 04.01.05 to
03.31.10. (70 min.)
ACTION REQUESTED OF COUNCIL:
1) Appoint two applicants to the DRB for a term of two years each
(through March 31, 2007).
2) Appoint three applicants to the PEC for a term of two years
each (through March 31, 2007).
3) Appoint three applicants to the AIPP for a term of three years
each (through March 31, 2008).
4) Appoint an altemate from the BFACB for a term of five years
(through March 31, 2010).
BACKGROUND RATIONALE: There are currently two vacancies
for DRB; three vacancies for PEC and three vacancies for AIPP.
The Town received five (5) applications for the DRB vacancies;
seven (7) applications for the PEC and four (4) applications for the
AIPP.
One applicant is an incumbent member of the DRB, three
applicants who are incumbent members of the PEC and two
applicants that are incumbent members to the AIPP (noted by
asterisks below). It is requested that the Town Council interview
each applicant at the work session and then appoint two
applicants to the DRB; three applicants to the PEC and three
applicants to the AIPP at the evening meeting; and one current
alternate to the BFCAB.
The applicants are as follows:
DRB: PEC:
Melissa Baum * AIPP:
Chas Bernhardt Kay Cherry*
Sheny Dorward Doug Cahill*
Thomas Du Bois Susan Frampton
Lynn Fritzlen Kirk Hansen Timothy Loss
Diana Mathias* Bill Jewitt Jennifer Mason*
Kim Langmaid
William Pierce
Gwen Scalpello
t have also enclosed an attendance summary for each of these
boards for your review.
RECOMMENDATION: Appoint a total of two members to the
DRB fortwo-year terms each; three members to the PEC for two-
yearterms each; and three members to the AIPP for three-year
terms each; and one member to the BFACB for a five year term.
3. Pam Brandmeyer ITEMITOPIC: Council Committee Appointment Review. (20 min.)
BACKGROUND RATIONALE: At the March 15 work session, it
was suggested the committee and task force appointments should
be revisited, with an emphasis on eliminating Council assignments
when contracts for services are in place and Council is not making
a contribution that would require Council oversight. Another
option for consideration would be replacing current Council
appointments with staff, as appropriate. In your packet, you will
find a list of the current 36 committee/task force appointments in
place.
4. Todd Oppenheimer ITEM/TOPIC: Redesign of Seibert Circle. (40 min.)
ACTION REQUESTED OF COUNCIL: Review and respond to
the recommendation from the Streetscape Design Committee to
reconstruct Seibert Circle area as part of the Village Streetscape
project.
BACKGROUND RATIONALE:
The Streetscape Design Committee, assisted by Wenk Associates
and Joe Kracum, set out to develop a new design concept for
Seibert Circle which would have 4-season appeal, be a gathering
and seating area, and create a new "post card" image for the
town. The Streetscape Design Committee has developed such a
concept for the inclusion in the Village Streetscape project.
The proposed concept. incorporates a European inspired feature
with the four-season attraction of water fountains and fire features
into Seibert Circle. The intent of this feature is to honor Vail's
legacy. A variety of approaches for this important honor have
been suggested including commemoration of the 10~' Mountain
Division and a broader theme of honoring the history of the
community and the Vail Valley. In addition to the main feature,
warming /fire features are incorporated to promote gathering and
numerous additional seating opportunities are created with the
proposed concept.
Images of the proposed concept are attached along with the.
estimated cost of relocating the Moroles piece and constructing
the new concept. The estimated costs and process of
construction are further clarified with a series of phasing studies
outlining the proposed schedule of the project.
STAFF RECOMMENDATION: Approve the recommendation to
relocate the Moroles art piece to a location still to be determined
and design and construct the presented concept.
5. George Ruher ITEMITOPIC: A request for final review and approval of the
ArraBelle Hotel Rental Incentives Program. (15 min.)
ACTION REQUESTED OF COUNCIL: Listen to a brief
presentation and engage in a discussion on the topic. Then,
approve, approve with modifications, or deny the proposal.
BACKGROUND RATIONALE: On September 27, 2004, the
applicant, Vail Resorts Development Company, was granted final
approval with conditions of a major exterior alteration application
allowing for the construction of the Arrabelle Hotel in Lionshead.
One of the conditions of approval states;
"The Developer shall address the following conditions of approval
prior to the issuance of a building permit by the Town of Vail
Community Development Department: (note: A grading permit
shall constitute a building permit)
7) That the Developer finalizes the Rental Program Proposal and
then enters into a written agreement with the Town of Vail that
is recorded with the Eagle County Clerk & Recorder's Office,
which requires that the Rental Program Proposal is
implemented and fully adhered to by the applicant and its
assigned and successors for a period of not less then 20 years
from the date of the issuance of a Temporary certificate of
occupancy. The final Rental Program Proposal shall be
reviewed and approved by the Vail Town Council following a
recommendation on the proposal from the Town of Vail
Planning and Environmental Commission."
In response to this condition, the applicant has submitted the "Vail
Rental Program", dated April 5, 2005. A- copyof the proposal-h"as
been attached for reference.
STAFF RECOMMENDATION:The Community Development
Department recommends that the Vail Town Council approves
with modifications the request for final review of the "Vail
Resorts/Lionshead Core Site Flotel Condominium/Lock-off
Rental Program", dated April 5, 2005. Recommended
modifications include:
• Amend the condition requiring the that the Rental Program
Proposal is implemented and fully adhered to by the
applicant and its assigned and' successors for a period of
not less then 28 10 years from the date of the issuance of
a temporary certificate of occupancy.
6. Judy Camp ITEMITOPIC: 2004 Year-end Financial Information and
Investment Report. (20 min.)
ACTION REQUESTED OF COUNCIL: Review distributed
material and listen to summary presentation. Ask any questions
or give any comments regarding the town's financial performance
in 2004.
BACKGROUND RATIONALE: With the exception of any year-
end audit adjustments, all 2004 financial transactions have now
been recorded. Financial results from 2004 have an impact on the
supplemental appropriation which follows on this agenda and also
on planning. and budgeting for future operations and projects. A
presentation of the year-end investment report is required by the
Town Code, Title 2, Chapter 2.
STAFF RECOMMENDATION: The objective of this agenda item
is to provide Council with information for future decision making.
No formal action is requested.
7. Judy Camp ITEMlTOPIC: Discussion of First Reading of Ordinance No. #9,
Series 2005, an Ordinance making supplemental appropriations to
the 2005 Budget, Supplemental Appropriation No. 1. (20 min.)
ACTION REQUESTED OF COUNCIL: Discuss Ordinance No.
#9, Series 2005, on first reading.
BACKGROUND RATIONALE: To be provided in separate memo
STAFF RECOMMENDATION: Discuss Ordinance No. #9, Series
2005.
9. Suzanne Silverthom ITEM/TOPIC: Update on Vail Visitor Center Committee
Krista Miller Information-Gathering and Operations Criteria. (60 min:)
Stan Zemler
Farrow Hitt BACKGROUND: On February 15; 2005, the Vail Town Council
Kim Ruotolo approved a timetable for review and selection of an operator for
the Vail Village and LionsHead Visitor Information Centers, to be
enacted following completion of the current contract, held by the
Vail Valley Chamber and Tourism Bureau, which expires
September 30, 2005. The timetable includes five phases taking
place February 15 to July 5. Phase-one is the information-
gathering phase with preliminary research gathered and evaluated
by the Town Council Visitor Information Center Committee.
Phase-two includes development of new and/or modified .criteria
to be used in the request for proposals (RFP). The purpose of this
Town Council update is to present a summary of the Committee's
. findings, including recommendations on Purpose, Goals, .and
Operational Standards, which will form the foundation for review
and selection of an operator.
COMMITTEE RECOMMENDATIONS:
- Formalize Purpose, Goals and Operational Standards for
the Visitor Information Centers at the April 19 evening Town
Council meeting, to include opportunities for public comment.
- Draft a request for proposal (RFP) .for athird-party operator
using the criteria outlined in this memorandum and according
to the timetable adopted in February which calls for Council
review and approval of the RFP on April 19.
- Direct the Committee to evaluate atown-run operational
structure with a presentation to occur April 19.
10. ITEM/TOPIC: Information Update. (10 min.)
11. ITEMITOPIC: Matters from Mayor & Council. (10 min.)
12. ITEM/TOPIC: Adjournment. (4:00 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 12 NOON, TUESDAY, APRIL 19, 2005 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
PLANNING AND ENVIRONMENTAL COMMISSION
PUBLIC MEETING
,_, ,. March 28, 2005
TOi'I~OFt'~L .
PROJECT ORIENTATION -Community Development Dept. PUBLIC WELCOME
MEMBERS PRESENT
Chas Bernhardt
Bill Jewitt
Ann Gunion
David Viele
Rollie Kjesbo
MEMBERS ABSENT
Doug Cahill
George Lamb
Site Visits:
1. Young Residence - 1450 Buffehr Creek Road,
Driver: George
Public Hearing -Town Council Chambers
1:00 pm
2:00 pm
A request for a recommendation to the Vail Town Council for proposed text amendments,
pursuant to Section 12-3-7, Amendment, Vail Town Code, to Section 12-14-14, Restaurants,
Bars, or Similar Uses, Vail Town Code, deleting specific noise regulations, and setting forth
details in regard thereto.
Applicant: Town of Vail, represented by Dwight Henninger
Planner: George Ruther
ACTION: Recommendation of Approval
MOTION: Kjesbo SECOND: Viele VOTE: 5-0-0
Staff made a presentation per the staff memorandum dated March 28, 2005
There was no public comment
The Commissioners had no additional comment.
2. A request for a review of an amended final plat for the Cliffside Subdivision and the Ridge at Vail
Subdivision, pursuant to Chapter 13-4, Minor Subdivisions, Vail Town Code, to amend the lot
sizes and configurations of the lots within the Cliffside Subdivision and the Ridge at Vail
Subdivision, located at 1450, 1451, 1452, 1453 Cliffside Drive, and 1425 & 1448 Buffehr Creek
Road/Lots 1, 2, 3, 4, 5, & 6 Cliffside Subdivision, and Lot 4, Ridge at Vail Subdivision, and
setting forth details in regard thereto.
Applicant: Mi~Ce Young
Planner: Warren Campbell
ACTION: Approved
MOTION: Kjesbo SECOND: Viele VOTE: 5-0-0
Staff made a presentation per the staff memorandum dated March 28, 2005
There was no public comment
The Commissioners had no additional comments and agreed with the conditions in the
memorandum recommended by staff.
3. A request for final review of a final plat for a major subdivision, pursuant to Chapter 13-3, Major
Subdivisions, Vail Town Code, to allow for the creation of the Vail Mountain Park Subdivision; a
final review of a variance from Section 12-8A-5, Lot Area and Site Dimensions, pursuant to
Chapter 12-17, Variances, Vail~Towri Code, to allow for the creation of a new lot less than 35
acres in size, located at Tract E, Vail Village, Fifth Filing and a part of Lot C, Block 5-C, Vail
Village First Filing, and setting for details in regard thereto.
Applicant: Vail Resorts, represented by Braun Associates, Inc.
Planner: George Ruther
ACTION: Tabled to April 11, 2005
MOTION: Jewitt SECOND: Kjesbo VOTE: 5-0-0
4. A request for a correction to the Vail Land Use Plan to designate the Lionshead
Redevelopment Master Plan Area and an amendment to the Lionshead Redevelopment Master
Plan to amend, in part, Chapter 5, Vail Civic Center Detailed Plan Recommendations, and
setting forth details in regard thereto.
Applicant: Town of Vail, represented by Rick Pylman, Pylman & Associates, Inc.
Planner: Bill Gibson
ACTION: Tabled to April 11, 2005
MOTION: Jewitt SECOND: Kjesbo VOTE:5-0-0
5. A request for a recommendation to the Vail Town Council of a major amendment to a special
development district (SDD), pursuant to Section 12-9A-10, Amendment Procedures, Vail Town
Code, to allow for an amendment to Special Development District No. 4, Cascade Village, for an
approved development plan of a new condominium, building, located at 1325 Westhaven Drive
(Westhaven Condominiums, aka, "The Ruins")/Area A, Cascade Village, and setting forth details
in regard thereto.
Applicant: Mirus LLC and Wright & Company, represented by Pylman & Associates
Planner: Matt Gennett
ACTION: Tabled to April 11, 2005
MOTION: Jewitt SECOND: Kjesbo VOTE:5-0-0
6. A request for a final review of a variance from Section 12-6D-8, Density; Chapter 12-10, Off-
Street Parking and Loading; and Title 14, Development Standards Handbook, Vail Town Code,
pursuant to Chapter 12-17, Variances, to allow for a residential addition, located at 2854
Snowberry Drive/Lot 19, Block 9, Vail Intermountain Subdivision, and setting forth details in
regard thereto.
Applicant: Mike and Marla Haley, represented by RAL Architects, Inc.
Planner: Elisabeth Eckel
ACTION: Tabled to April 11, 2005
MOTION: Jewitt SECOND: Kjesbo . -VOTE: 5-0-0
7. Approval of March 14, 2005 minutes
MOTION: Kjesbo .SECOND: Jewitt VOTE: 5-0-0
8. Information Update
9. Adjournment c;
MOTION: Jewitt SECOND: Kjesbo . VOTE: 5-0-0
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479-2138 for additional
information.
Sign language interpretation is available upon request with 24-hour notification. Please call (970)
479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published March X25, 2005, in the Vail Daily.
DESIGN REVIEW BOARD AGENDA
March 16, 2005
~~ 3:00 P.M.
~~ ~ ~~~~ ~ PUBLIC MEETING
PUBLIC WELCOME
PROJECT ORIENTATION /LUNCH -Community Development Department
MEMBERS PRESENT
Bill Pierce
Pete Dunning
Margaret Rogers
Diana Mathias
MEMBERS ABSENT
Joe Hanlon
SITE VISITS
1. .Eagle River Water and Sanitation District - 2734 Snowberry Drive
2. Enzian Condominiums - 705 West Lionshead Circle
3. Landmark Condominiums - 610 West Lionshead Circle
4. Dantas Residence - 1787 and 1797 Alpine Drive
5. Raiola Residence - 1807 Alpine Drive
6. Hilb Residence - 1467 Aspen Grove Lane
7. Cummings Residence - 5109 Black Gore Drive
8. Stevenson Residence - 1518 Spring Hill Lane
9. Manor Vail - 595 East Vail Valley Drive
10. Gore Range Mountain Works - 201 Gore Creek Drive
11. Forest International LLC - 45 Forest Road
12. 9 Vail Road - 9 Vail Road
Driver: George
PUBLIC HEARING -TOWN COUNCIL CHAMBERS
12:OOpm
2:OOpm.
3:OOpm
1. 9 Vail Road DRB05-0037 F_lisabeth
Final review of a minor alteration (new parking)
9 Vail Road/Lot 9B, Vail Village Filing 2
Applicant: 9 Vail Road Condominium Association, represented by Zehren and Associates
ACTION: Approved with condition(s)
MOTION: Rogers SECOND: Mathias VOTE:4-0-0
CONDITION(S):
1. The applicant shall assure that the wall is constructed with a finish to match the existing river
rock wall and associated cap located at the east side of the 9 Vail Road Condominiums.
2. Prior to requesting a final inspection of the project from the Community Development
Department, the applicant shall assure that all utility boxes and transformers located to the north
of the proposed wall are painted gray.
t
2. Gore Range Mountain Works DRB04-0514 Elisabeth
Final review of a minor alteration (new retail storefront)
201 Gore Creek Drive, Unit C2/Bell Tower Condominiums
Applicant: Axel Wilhemsen
ACTION: Tabled to April 6, 2005
MOTION: Rogers SECOND: Mathias VOTE: 4-0-0
3. Eagle River Water and Sanitation District DRB05-0053 Elisabeth
Final review of a minor alteration (revegetation plan associated with underground water storage tank)
Applicant: Eagle River Water and Sanitation District
ACTION: Approved with condition(s)
MOTION: Rogers SECOND: Dunning VOTE: 4-0-0
CONDITION(S):
1. The applicant shall plant 100 coniferous saplings 1-2 feet in height within the area of the lot
that is not currently vegetated by November 1, 2005 or prior to the final inspection carried out by
the Community Development Department, whichever occurs first.
4. Gannett Residence DRB05-0082 Bill
Final review of change to approved plans (change to retaining wall)
796 Forest Road/Lot 13, Block 1, Vail Village Filing 6
. Applicant: Doug Gannett, represented by Steve Riden
ACTION: Tabled to April 6, 2005
MOTION: Rogers SECOND: Dunning VOTE: 4-0-0
5. Hilb Residence DRB05-0059 Bill
Final review of new construction (new residence)
1467 Aspen Grove Lane/Lot 8A, Block 2, Lion's Ridge Filing 4
Applicant: Meadowbrook Duplex Inc., represented by Dave Hilb
ACTION: Approved with condition(s)
MOTION: Rogers SECOND: Mathias VOTE:4-0-0
CONDITION(S):
1. With the building permit submittal, the applicant shall submit PE stamped retaining wall
drawings, a site specific geological hazard report, detailed rock/debris fence drawings, detailed
BMP plans for the full length of the access drive, and a revised site plan verifying that disturbed
grades do not exceed a slope of 2:1.
2. Prior to the issuance of a building permit, the applicant shall submit, for review and approval by
the Town of Vail, revised plans showirig the expansion of Bedroom Number 3 bringing the
building into compliance with the building height limits.
3. Prior to the issuance of a Temporary or Final Certificate of Occupancy the applicant shall install
a monitored alarm system, subject to the review and approval of the Town of Fire Department.
4. With the building permit submittal, the applicant shall submit a revised landscape plan, for
Town Staff review and approval, using native planting materials suitable to a southern hillside
exposure.
6. Landmark Tower DRB05-0066 Bill
Final review of an addition (elevator tower)
610 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3
Applicant: Lionshead Condominium Association, represented by Fritzlen Pierce Architects
ACTION: Approved
MOTION: Rogers SECOND: Dunning VOTE: 3-0-1 (Pierce recused)
7. Landmark Condominiums DRB05-0083 Bill
Final review of an addition (elevator tower)
610 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3
Applicant: Landmark Condominium Association, represented by Fritzlen Pierce Architects
ACTION: Withdrawn
8. Stevenson Residence DRB05-0062 Elisabeth
Conceptual review of new construction (new duplex)
1518 Spring Hill Lane/Lot 15, Block 3, Vail Valley 1St Filing
Applicant: Ray Stevenson, represented by Duane Piper
ACTION: Conceptual - no vote
9. Raiola Residence DRB05-0018 .Elisabeth
Final review of new construction (single family residence)
1807 Alpine Drive/Lot 44, Block 1, Vail Village West Filing 1
Applicant: Jay Raiola, represented by Dave Irwin
ACTION: Tabled to April 6, 2005
MOTION: Rogers SECOND: Mathias VOTE: 4-0-0
10. Tanglewood of Colorado DRB05-0017 Bill
Final review of a residential addition (new entry, bedroom)
600 West Forest Road/Lot 4, Block 1, Vail Village Filing 6
Applicant: Tanglewood of Colorado, represented by Steve Riden, AIA
ACTION: Approved with condition(s)
MOTION: Rogers SECOND: Dunning VOTE: 4-0-0
CONDITION(S):
1. The Tanglewood Residence (600 West Forest Road - i.e. east unit) and the adjacent Elenbass
Residence (596 West Forest Road - i.e. west unit) shall only construct improvements that "create
an architecturally integrated structure with unified site development". Therefore, prior to the
issuance of a building permit for the construction of these approved improvements to the
Tanglewood Residence; the Elenbass Residence must first receive Town of Vail design review
approval and submit for building permits to construct improvements that are architecturally and
aesthetically compatible and complimentary to the approved improvements to the Tanglewood
Residence.
11. Forest International LLG DRB05-0060 Matt
Conceptual review of a residential addition (new living room)
45 Forest Road/Lot 33, Block 7, Vail Village Filing 1
Applicant: Forest International LLC, represented by Steve Riden
ACTION: Conceptual - no vote
t
12. Cummings Residence DRB05-0071 Warren
Conceptual review of new construction (single family residence)
5109 Black Gore Drive/Lot Z, Block 2, Gore Creek Subdivision
Applicant: Greg and Janice Cummings
ACTION: Conceptual - no vote
13. Manor Vail Lodge DRB03-0155 Warren
Conceptual review of proposed exterior modifications and site improvements
595 East Vail Valley Drive/Lots A,B,C, Vail Village Filing 7
Applicant: Manor Vail Lodge Association, ,represented by Zehren Associates
ACTION: Tabled to April 6, 2005
MOTION: Rogers SECOND: Dunning VOTE: 4-0-0
14. Enzian Condominiums DRB05-0084 Warren
Final review of a minor alteration (repaint railings and trim)
705 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3
Applicant: Enzian Condominium Association, Inc., represented by Geoff Wright
ACTION: Approved
MOTION: Rogers SECOND: Dunning VOTE: 4-0-0
15. Dantas Residences DRB04-0623 George
Conceptual review of site plan (building site options)
1787 and 1797 Alpine Drive/Lots 39 and 40, Vail Village West Filing 1
Applicant: Dantas Builders, represented by Michael Dantas
ACTION: Conceptual - no vote
MOTION: SECOND:
CONDITION(S):
16. Lionshead Streetscape DRB05-0045 George
Final review of new construction (new streetscape)
675 Lionshead Place/(a complete legal description is available for inspection at the Town of Vail
Community Development Department upon request).
Applicant: Vail Resorts Development Company, represented by Braun Associates, Inc.
ACTION: Tabled to April 6, 2005 '
MOTION: Rogers SECOND:, Dunning VOTE: 4-0-0
CONDITION(;S):
Staff Approvals
King Residence DR605-0044 Bill
Final review of change to approved plans (new deck)
272 West Meadow Drive, Unit B/Lot 9, Vail Village Filing 2
Applicant: James V. King Jr., represented by Beth Levine Architect, Inc.
Hurtt Residence DRB05-0046 Bill
Final review of a ;minor exterior alteration (new deck)
272 West Meadow Drive, Unit A/Lot 9, .Vail Village Filing 2
Applicant: Calab Hurtt, represented by Beth Levine Architect, Inch,
Alpenrose Addition DRB05-0063 Matt
Final review of change to approved plans (handicap access ramp)
100 East Meadow Drive/Block 5D, Vail Village Plaza Condominiums
Applicant: DHL Real Estate Investments, LLC, represented by Vail Valley Custom Builders
Dill Residence DRB05-0057. Elisabeth
Final review of a residential addition (deck enclosure)
1460C Ridge Lane/Lot 5A, Ridge at Vail
Applicant: Charles Dill, represented by Saundra Spaeh
Ying Residence DRB05-0058 Warren
Final review of a residential addition (living room addition)
486 Forest Road/Lot 1, Block 1, Vail Village Filing 6
Applicant: Charles Ying, represented by Steve Riden
Spraddle Creek LLC DRB05-0067 Matt
Final review of change to approved plans (crawl space conversion)
1094 Riva Glen/Lot 4, Spraddle Creek Subdivision
Applicant: Pat Welsch, represented by English & Associates, LTD
Town of Vail Lightpost Banners DRB05-0070 Warren
Final review of a sign
75 South Frontage Road/unplatted
Applicant: Town of Vail
Wester Residence DRB05-0074 Elisabeth
Final review of a minor alteration (deck addition)
4301 Columbine Drive, Unif D/Lot D, Village on Bighorn Creek
Applicant: Paul Wester
Freemyer Residence DRB05-0068 Matt
Final review of a residential addition (new master bedroom)
1881 Lionsridge Loop, Unit 26/Vail Point Condominiums
Applicant: Jim and Helen Freemyer, represented by Sterling Homes, Inc.
Tollefson Residence DRB05-0064 ~ Matt
Final review of change to approved plans (new windows)
325 Forest Road/Lot 18, Block 7, Vail Village Filing 1
Applicant: Roger Tollefson, represented by Segerberg, Mahew & Associates
The applications "and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
t
T~WNOF VAIL
MEMORANDUM
To: Town Council
From: Lorelei Donaldson, Town Clerk
Date: March 31, 2005
Town Clerk
RE: Vacancies on the Design Review Board (DRB), Planning and Environmental
Commission (PEC); and Art in Public Places (AIPP) and Building and Fire Code Appeals
Board (B&FCA)
There are currently two vacancies for DRB, three vacancies for PEC, three vacancies for AIPP
and one vacancy for the B&FCA. The Town received five (5) applications for the DRB
vacancies; seven (7) applications for the PEC, four (4) applications for the AIPP and zero (0)
applications for the vacancy for the B&FCA.
One applicant is an incumbent member of the DRB, three applicants who are incumbent members
of the PEC and two applicants that are incumbent members to the AIPP (noted by asterisks
below). It is requested that the Town Council interview each applicant at the work session and
then appointment two applicants to the DRB; three applicants to the PEC and three applicants to
the AIl'P at the evening meeting. .
The applicants are as follows:
DRB:
Melissa Baum
Sherry Dorwazd
Thomas Du Bois
Lynn Fritzlen
Diana Mathias*
PEC:
Chas Bemhardt*
Doug Cahill*
Kirk Hansen
Bill Jewitt*
Kim Langmaid
William Pierce
Gwen Scalpello
AIPP:
Kay Cherry*
Susan Frampton
Timothy Losa
Jennifer Mason*
Please note that Susan Frampton cannot make the Apri15"' meeting as she will be out of town.
I have also enclosed an attendance summary for each of these boards for your review.
The B&FCA vacancy did not receive any letters of interest and will be re-published for another
four weeks and the letters of interest and appointment will be brought before Town Council at the
May 10, 2005 meetings.
I have also attached a letter of thanks from Tracy Gordon, who served on the AIl'P and cannot
run for reappointment at this time. Thank you for your consideration of this matter.
75 South Frontage Road .Vail, Colorado 81657.970-479-2136/EgX970-~79-2320 . www. vailgov.com
RECYCLED PAPER
Melissa K. ~aurn
2875 Manns Ranch Road, E-1
Vail, Colorado 81657
970.477.0770
davenmelnvail~earthlink.net
Town of Vail
Department of Community Development
75 South Frontage Road
Vail, Colorado 8~ 657
Ate: Lorilei Donaldson
Re: Letter of Interest
Design Review Board
March 30, 2005
Dear Town Council .Members:
~ ~Z 8
This letter is to express my personal interest in a position on the Design Review Board. My
understanding is that the position is open to residents who are registered voter within the
Town of Vail.
As a design professional, who has worked and lived in the valley for aver five years, I have
had the opportunity to work with the town on a variety of architectural design projects from
residential to large scale commercial. I have gained a strong understanding of the TOV
guidelines and approval process; I believe that I can be a valued asset to the board, as I
bring an understanding of the necessary steps that aid in implementing many of the
proposed projects and a understanding the design issues that are unique to Vail.
I am cun'enty taking my license exams and am expecting to have my architectural license in
2005. I have enclosed a resume indicating relevant professional and academic experience
including specific projects that may demonstrate this understanding.
Please feel free to contact me with any questions, concerns, or to re uest a
information. I look forward to speaking with you. Thank you for your onsideration~~~onal
Sincerey,
Melissa K. Baum
Zehren & Associates
-i-
Melissa K. ~aurn
2875 Manes Ranch Road, E-1
Vail, Colorado 81657
970.477.0770
davenmelnvail@earthlink, net
Professional Experience:
Zetren 8~ ~
Project Manager Winter 2004-Current
Avon, Colorado
www.zehren_com
Raberts~on N69er TemsN
Project Manager. Fall 2002-Winter 2004
Avon, Colorado
. www.rmtarchitects.com
Frimen ~~ Srtnith / Fritzlen Pienae grd>i6ec~
Intem Architect/ Job Captain: Fall 1999-Fall 2002
Vail, Colorado
www.vailarchitect5.com
Shau8lv~eaey Rdcel and Scott ~°-rd'>lit+ecti3. Inc.
Intem Architect: Fall 1997-Fall 1999
Kansas Ciiy, Missouri
www.sfsarch.com
Grimell Renaissar~
Student Architect: Fa111996
Grinnell, Iowa
Professional Activities:
2002- Present Architects Registration Examination
2001 .National Convention, Denver
2001 Design Technologies AutoCAD ADT Training
2001 Design Technologies AutoCAD 2000/20001 Training
2001 & 2000 DPIC Certificates
1 ~- 1999 AIA Tours Committee
1998- 1999 AIA Softball and Volleyball
1998 Women in Planning and Development and Westside Habitat for Humanity,
Affordable Build-able Contextual, Housing A Community Design
Competition _
1997- 2002 NCARB Intern Developmen# Program
Education:
Bachelor aif Ar~ib~ _
College of Design, Iowa State University
Ames, Iowa
May 1997, Minor in Business
.Academic Achievements;
1993-1997 AIAS Member, ISU Chapter
1996-1997 Design College Council
_1996-1997 Student Alumni Association: Senior Class Council
1997 College of Design Scholarship and Awards Committee
1996 AIAS National Forum, Washington, D.C.
1993-1996 AIA Iowa Convention
1993-1996 Architectural Mentor of First Year Architectural Students
1993-1996 CORE, /owa State University StudentJouma/ ofArchitecture
-2-
N9elissa K. Baum
2875 Manns Ranch Road, E-1
Vail, Colorado 81657
970.477.0770
davenmelnvail@earthlink. net
Professional Project Experience:
Zehren 8c Associates:
Manor Vail Resort, Addition and Renovation, Vail, Colorado
Ifiand Residence, Private Residence, Truckee, California
West Wall Lodge, New Construction, Crested Butte
Vail Mountain Lodge, Renovation, Vail, Colorado
Roberleon Miler Teirr~ell:
Rose Valley Ranch, Private Log Residence, Glendevey, Colorado
The Purple Sage Lodge, Private Residence, C Lazy U Ranch Gand County, Colorado
Flores Residence, Private Residence, The Highlands Breckenridge, Colorado
lndependenil!/ Contracted Consultant:
Columbine Residence, Interiors of a Private Residence, Vail, Colorado
FritrJen Pierce Smt~h Archifiec~/ Fritzlen Pienoe Architects:
Beaver Dam Residences, Primary and Secondary Private Residences, Vail Colorado
Fritzlen Pierce Smith/ FritrJen Pierce Architects Website, Created and Maintained Firm's
Website
Garmisch Loft Study, Renovation Study of existing Hotel to Employee Housing Units, Vail,
Colorado
West Vail Fire Station, Study of a New Fire Station and Employee Housing Units, Vail,
Colorado
Village Center Unit Remodel, Study of Renovating Three Condo Units into one unit, Vail,
Colorado
Columbine Residence, Private Residence, Vait, Colorado
Fox 9, Private Developer/ Speculative Residence, Cordillera, Edwards, Colorado
Fox 3, Private Developer/ Speculative Residence, Cordillera, Edwards, Colorado
Village Center Condominiums, Study for Exterior Remodel, Vail, Colorado
Forest Road Residence, Private Residence, Vail, Colorado
Freeman/ Goncharoff Residence, Private Residence, Vail, Colorado
Shaughnessy Fidcel and Solt An~itecxs .Inc.:
The Barstow School, Addition and Renovation, Kansas Ciiy, Missouri
St. John LaLande Parish, Addition and Renovation of Existing Worship and Elementary
School, Blue Springs, Missouri
Christ Lutheran Church and School, New Construction, Overland Park, Kansas
Leawood Fire Station No. 3, New Construction, Leawood, Kansas
United Methodist Church of the Resurrection, (Church Worship, offices, and Education
Wing), New Construction, Leawood, Kansas
Fire Station No. 2 and Consolidated Fire District No. 2 Headquarters, New Construction,
Prairie Village, Kansas
Fire Station No. 3, New Construction, Kansas Ciiy, Missouri
Cure' of Are Elementary and Junior High School, Addition, Leawood Kansas
Atonement Lutheran Church, Addition, Overland Park, Kansas
Atchison County Law Enforcement Center,. Addition, Atchison, Kansas
Leavenworth City^County Law Enforcement Center, New Construction, Leavenworth,
Kansas
Grinnep Renaissance;
City planning project in Association with Iowa State University
Developed Master Plan for Downtown Area
Designed Upper Story Downtown Housing
-3-
,.
`'~~- SHERRY DORWARD ASLA L
ANDSCAPE ARCHITECT
PO BOk 3766 ?514 BUF{=E~~R CREEK ROAD D31 VAIL, COLORADO 81658
March 9, 2005
Ms. Lorelei Donaldson, Vail Town Clerk
75 South Frontage Road .
Vail, Colorado 81657
Re: Application for a position on the Design Review Board
Dear Lorelei:
I would like to enter my name as a candidate for one of the open positions
on the Town's Design Review Board. Having been a resident of the valley for
over fifteen years, I care about the quality and character of the Town and
would like very much to serve my community in a role that util¢es my
professional experience in community planning and design. I've attached a
short bio for your review and look forward to answering any questions the
Council members may have.
Thank you very much for your consideration.
Sincerely,
Sherry Dowward
Enc.: Bio
970.476.9537 phone/tax 970.470.2930 cell sddorwardCmsn.com
°~
__ SFIERRY DORWARD ASLA LANDSCAPE ARC111T
PO BOx 376
5 1514 BUFFEFtR CREEK ROAD D31 VAIL, COLORADO 81658
Sherry Dorward had been a commercial banker for six years when in 1976 she made an about-
face and moved her career outdoors. Affer earning a master's degree in landscape
architecture at the University of California at Berkeley, she won a U.S. government fellowship
to work on.environmental and land use issues with the town planning office in the north Indian
state of Kashmir. Returning to the States in 1981, she worked with landscape architecture firms
in Denver, Boulder and San Francisco before moving to Vail in 1989 and establishing the Vail
office of Eldon Beck Associates, a northern California design firm best known far resort village
design. In 1996, she moved to the newly opened Vail office of Design Workshap, a nationally
known landscape architecture and land planning firm, and two years later became the
principal in charge of the office. She opened her own landscape architectural design
practice at the beginning of 2002.
A Colorado native, Sherry has always had a strong attachment to the Western high-country
landscape. She has become known-for her special expertise in high-altitude environments and
the particular issues associated with development in mountain communities. Her work has
encompassed the master planning and design of mountain resorts, resort communities and
tourism facilities; various civic facilities, including parks, libraries, affordable housing and
cemeteries; private commercial and mixed-use developments; and numerous residential
landscapes.
Sherry has been responsible for a number of municipal projects that have changed the face
of the public domain in the Vail/Eagle Valley, including parks, plazas, and affordable housing
developments. She is currently working as part of a team on a project now underway to
reinvigorate the public spaces and pedestrian sfreetscape in the Vail Village core. She is also
on the design team for the proposed Vail Conference Center and is the landscape architect
for a recreation center, park and amphitheater for the town of Gypsum. She was the designer
of the Vail Memorial Park, which was constructed in late summer 2004. She worked with the
City of Steamboat Springs, Colorado on a master plan for the commercial revitalization of the
historic downtown and the ski base area and with the.Municipality of Anchorage, Alaska on a
commercial areas master plan in the scenic mountain community of Girdwood; in both of
these politically complex projects Sherry managed lengthy public input processes, and both
master plans were unanimously adopted by their respective city councils.
Other clients have included Vail Resorts, the Eagle County (CO) Library District, the Park City
(Utah) Municipal Corp., The Colony at White Pine near Park City, Taos Ski Resort and the Town
of Taos Ski Valley (NM), the Denver Water Board, the State of Colorado, the Colarado Outward
Bound School, Alpine Land Associates in Steamboat, and the San Miguel Valley Corp. in
Telluride. She has managed private master planning efforts for four-season mountain resorts in
Park City (Utah-, Telluride and Beaver Creek (Colorado), Wintergreen (Virginia), and Yoju,
South Korea. Her design for the first new military cemetery in Colorado in over acentury -the
.Veterans Memorial Cemetery of Western Colorado in Grand Junction -was completed and
dedicated by Governor Owens in 2002.
Sheny has enjoyed international accolades for her book, Design for Mountain Communities: A
Landscape and Archifecturai Guide (1990, Van Nostrand Reinhold, New York) and is a
frequent lecturer on resort community planning and sustainability issues in mountain
environments. She has earned design dwards from the American Society of Landscape
Architects for her book (1991), for the design of Seibert Circle in Vail Village (1998!, and for a
plaza at Harbor Bay Isle in Alameda, California (as a grad student, in 1979) and from the
American Planning Association for the Town of Vail municipal cemetery master plan (in 1994).
In 1998, the Colorado Chapter of the ASlA honored her as the state's outstanding senior
landscape architect, and in 2003 she received the Distinguished Achievement Award from the
United Veterans' Committee of Colorado for the design of the Veterans Memorial Cemetery.
970.476.9537 phone7fax 9"i0.470.2930 cell sddorwardLmsn.com
Thomas R Du Bois
PO Box 4118
Vail, CO 81658
970-4771969
trduboisnatt.net
March 24, 2005
Town Council
Town of Vail
75 S. Frontage Road
Vail, CO 81657
Dear Town Council,
I would like to be considered for appointment to the Design Review Board.
I have been a resident of Vail for nearly 5 years and am a licensed architect, owning my own firm for the
past year and a half with an office in East. Vail
Having been, and continuing to be, a "consumer" of the Town's entitlement process, I have a thorough
understanding of the Town Code in general and the Design Review Guidelines in particular.
I am excited about Vail's renaissance and feel my experience will be invaluable in preserving and
enhancing the essence of the community and araving at fair, equitable and respectful decisions in all
matters brought before the Board.
Thank you for your consideration.
Sincerely,
~~ ~~~
Thomas R. Du Bois
- .... Tuo
Vail CO 81658 ~ . v-Y i ~ ° 1707
EDUCATION: trduboiis att.net
Washington University in St. Louis
Bachelor of Technology in Architecture St Louis, Missouri
1986
PROFESSIONAL REGISTgATION:
Licensed Architect
' Colorado
Missouri
PROFESSIONAL EXPERIENCE: i~nois
TrD architects
President Vail, Colorado
Se t 2003 -Current
^ .Responsible for all aspects of owning and managing an architectural film
Fritzlen Pierce Architects
Director of Architecture _
Vail, Colo dat o
Ma 2000 - Se t 2003
^ Responsible for managing condominium redevelo
pment, commer
custom single-family residential projects throughout the Vail Valli mu
-coordi
i
nicipal and large scale,
nat
on with clients P
disciplines and consultants ~~ Zoning, Design Review and Building
Officiates, allied
-responsible for contract negotiations between clients, consultants, contractors
^ Responsible for m
i
anag
ng a professional staff of 12
-staff scheduling and budgetin
g
-intern development
-establishing and maintaining technical standards
-drawing coordination and review, specifications, construction administration
^ Responsible for Mark
ti
e
ng
-identifying potential markets and clients
-fee proposals, RFPs, RFQs '
"The May Department Stores Company
Director of Construction Planninz, St• .Louis, Missouri
^ Managed the planning of multiple projects nationwide from inception to completion
-prepared and maintained project budgets
-prepared design and construction schedules
-negotiated and coordinated with developers
-coordinated with local Planning, Zoning and Building officials
® Managed outside architectural, engineering and allied consultants in the preparation ofd
and construction documents eslgn
-negotiated and prepared consultant service agreements
-conducted drawing and specification reviews and coordinated between all project consultants
and internal departments
PROFESSIONAL EXPERIENCE continued:
The Mav Department Stores Company -continued
^ Managed the project bidding process
-solicited and reviewed competitive bids from invited General Contractors
-identified cost savings items as required to maintain budget and schedule
^ Responsible for the planning of five to seven new department stores each yeaz
-sizes ranged from 150,000 sf to 300,000 sf with budgets ranging from $18 -$40 million each
o Responsible for the planning of six to eight department store expansion/remodels each peaz
-affected areas ranged from 20,000 sf to 200,000 sf with budgets ranging from $8 - $15 million
Casco Corporation St. Louis, Missouri
Project Manager Seat 1990 Mav 1994
^ Managed a production team. of 10 project azchitects for various nation retail projects
^ Coordinated construction documents with all in-house engineering and allied disciplines
o Developed and maintained "prototype'.' drawings for a national retail client
^ Established and managed a major store remodeling program for a national retail client
Chiodini .Associates St. Louis, Missouri
Project Architect Nov 1988 Se t 1990
^ Responsible for the prepazation of construction docwnents for retail and commercial projects:
-hotels, shopping centers, medical offices, banks, grocery stores
^ Surveyed existing buildings and prepared as-built documents for major remodel projects
^ Performed on-site construction observation and contract administration
Sorkin Ginsberg & Associates St. Louis, Missouuri .
Project Architect Oct 1986 Nov 1988
^ Responsible for the preparation of construction documents for retail and commercial projects:
-recreation centers, health clubs, pazk facilities, churches, schools
^ Surveyed existing buildings and prepazed as-built documents for major remodel projects
Jack H. Tyner, Architect St. Louis, Missouri
Architectu~rah Intern Oct 1981- Oct 1986
^ Responsible. for the development and preparation of plans, elevations, sections and details
PROFESSI NAL ACTIVITIES•
^ Member, American Institute of Architects
o Current member, Town of Vail Building and Fire Code Appeals Boazd
^ Member, Board of Directors, Vail Racquet Club Owners Association
^ Consulting Architect to the Cordillera Valley Club Design Review Board
COMPUTER SIGLLS•
o AutoCAD 20001, Microsoft Office, Word, Excel, PowerPoint, Lotus
' ` ~` ~~ I FRITZLEN PIERCE ARCHITECTS
{ ~ ,:~~
;.._ , .:'~r:;-;.:.>u,:irn~.> ;.~;,:;;<~r VAIL, COLORADO
March 9, 2005
Town Council
do Lorelei Donaldson, Town Council
75 S. Frontage Road
Vail, CO 81657
Re: Appointment of Lynn Fritzlen to Town of Vail Design Review Board
Council Members,
On behalf of Lynn Fritzlen, Architect, I would like to express her interest in an appointment to
the Town of Vail Design Review Board. Lynn is out of the country at this time and cannot personally
provide you with a letter of interest
Lynn is an award winning Architect with considerable talent and technical expertise. Lynn
moved to Vail with her family in 1969, later attending the University of Washington and gaining her
Bachelor of Architecture degree. Lynn returned to Vail in 1980 after spending a year in Japan as a
language tutor. She joined my firm upon her return and she has been working with me since then.
She served as the Planner for the Town of Avon for 1 year in the mid 1980's as well as serving on the
Town Council of the Town of Vail also in the late 1980's.
of Lynn Fritzlen,
FRITZLEN _~..>. ,... ....~. ~.)~t~:'<'. I,~':`:~r4;i::
PIERCE ... ..;I•)r,, ... t. ~ .:~:
1'. .. .. ._. .
1330 Sandstone Drive #1
Vail, Colorado 81657
March 21, 2005
To the Vail Town Council:
Annlication to reannly to t~~ Review Board
My one year term has expired and I would like to reapply for the next term period.
After spending the last year learning more about the function and application of the DRB,
I would like to use that experience to continue my learning of the town codes and relative
enforcement of those inorder to control, create and maintain a beautiful town. The first
year has sped by and at every meeting I learn more.
One of my reasons to reapply -apart from the fact that I actually enjoy and look forward
to our meetings - is that the knowledge that I have started to learn is an ongoing process,
and one on which I would like to build.
I enjoy looking at buildings and listening to other people's point of view as to the whys
and why nots and I do feel that I can constructively add to the existing DRB's comments.
On another note I also feel that I would like the DRB to have a respected position in the
community which comes from more knowledge gained by the board members and
treating each other and the applicants with respect.
Yours truly,
~ P~~, I
Dviana Mathias
_ / ~f `"~ Oct ~
Design Review Board
Attendance, 2004
M.eeti
n Date .
~~Attendee~
Janua 7, 2004 Joe Hanlon 4/04) David Viele Bill Pierce -Pete Dunnin 8/18 Mar aret Ro ers Diana Mathias 3/04 Scott Proper
X X
X
Janua 21, 2004
X X
Februa 4, 2004 X
X
X
Februa 18
2004 X X
X
X
, absent X
X
March 3, 2004 X
left 5:15 left 5:30
X
March 17, 2004 X
April 7, 2004
X X X absent
X
Aril 21, 2004
X X X X X
Ma 5, 2004
X X
absent
X
X
Ma 19, 2004
X X
X
X
absent
June 2, 2004
X X
X
X
X
June 16, 2004
absent X
left 4:30
absent
X
Jul 7, 2004
X X
X
X
X
Juf 21, 2004
X X
X
X
X
Au ust 4, 2004
X X
X
X
absent
Au ust 18, 2004-
X X
X
X
absent
Se tember 1, 2004.
X X X
X
X
Se tember 15, 2004
X X X
X
X
October 6, 2004
X absent X
absent
X
October 20, 2004
absent absent X
X
absent
November 3, 2004
X X X
X
X
November 17, 2004
X X X
X
X
December 1, 2004
X X X
X
X
December 15, 2004
X X X
X
X
X X
X
X
Design Review Board
Attendance, 2004
Hans Woldrich
Design Review Board
Attendance, 2005
Meetin Date
attendee
Joe Hanlon Bill Pierce Pete Dunnin Mar aret Ro ers Diana Mathias
Janua 5, 2005 X X absent X X
Janua 19, 2005 X X X X
Februa 2, 2005
absent
X
X absent
Februa 16, 2005
X
X X
absent
X X X
March 2, 2005
March 16, 2005
A ril 6, 2005
A ril 20, 2005
Ma 4, 2005
Ma 18, 2005
June 1, 2005
June 15, 2005
Jul 6, 2005
Jul 20, 2005
Au ust 3, 2005
Au ust 17, 2005
Se tember 7, 2005
Se tember 21, 2005
October 5, 2005
October 19, 2005
November 2, 2005
November 16, 2005
December 7, 2005
December 21, 2005
i'f c
March 28, 2005
Vail Town Council
1 S South Frontage Road
Vail, Co. 81657
Members:
The past several years have certainly been an education for me while serving on the
Planning and Environmental Commission. I have enjoyed the debates and meeting so
many new faces.
My term is soon to expire, and if you feel that I am a valuable enough contributor to this
boazd, I would like to continue for another term.
I Look forward to your reply, as well as the ~ late nights and cold pizza.
Sincerely:
Chas Bernhazdt
476-4712
----- - --
Lorelei Donaldson -PEC trem _ -'_- -~-- ------------~
------- -- ----- --- Page 1
From: "Vail Cahills" <vailcahills@comcast.net>
To: <Ionaldson@vailgov.com>
Date: 3/4/2005 10:55:07 AM
Subject: PEC trem
Hello Lorelei,
I would like to be considered to serve on the Planning and Environmental. Commission for an additional
term. It has been an honor to be part of the PEC and all of the Town of Vail staff in shaping the future of
Vail as we move into it's "New Dawn" with several exciting projects on the horizon.
Thank you,
Doug Cahill
331-3462
A__----
--------
Lorelei Donaldson -Kirk Hansen letter of interest for PEC
From: "Kirk Hansen" <kirkh@resortconcepts.com>
To: Lorelei Donaldson (E-mail)" <Ionaldson@vailgov.com>
Date: '3/30/2005 2:33:01 PM
Subject: Kirk Hansen letter of interest for PEC
Dear Lorelei:
Please accept this communication as my letter of interest for a position on
the Vail Planning and Environmental Commission. My motivation to serve on
this board is to help provide quality community planning service to the Vail
Town Council at an important time in the development of our community.
Kirk Hansen .
775 Potato Patch Drive
VaiI,CO 81657
970.331.1601
kirkh@resortconcepts.com
A full-time resident of Vail for 18 years.
Owner of Hansen Group Colorado, a construction consulting firm.
Eagle County Planning Commission member since 2004.
Past Board Member of the Vail Recreation District.
Thank you for your consideration.
Kirk
J1.¢~eit~cZ z/~~/rs-
Lorelei Donaldson
~ ~~
,l ~ ~`.
~,~ u;
Lorelei,
Please accept this letter as expressing xny interest to
the Tvwn council to continue serving on the Vail
Planning and Environmental commission.
Sincerely,
~~~~
Bill Dewitt
553 East LionsHead Circle • Vail, Colorado 81657 • 303-476-2754
March 16, 2005
Vail Town Council
75 South Frontage Road
Vail; CO 81657
Dear Vail Town Council,
I am subuutting my request to serve on the Town of Vail's Planning and Environmental
Commission. I am a registered voter and. live at 2953 Bellflower Drive is Vail's
Intermountain neighborhood.
Having grown up with Vail over the past 35 years I am deeply committed to this
community. My dedication is proven through involvement is a variety of local projects
and organizations. I am the founder of Gore Range Natural Science School and prior to
that served as the Director of the Vail Nature Center and Outdoor Branch Supervisor at
Vail Recreation District.
Throughout my educational, professional, and personal experiences I have gained
valuable leadership and governance skills that would contribute to the Planning and
Environmental Commission, My educational background is in biology and environmental
studies. I believe that. a positive future for our natural eavironme~tt lies in the power of
education and collaborative decision-making. .
As a member on Vail's Planning and Environmental Commission I would bring my
ability to listen, think critically, talk thoughtfully, and make recomme~ations that are in
keeping with the Town of Vail's mission "to provide the citizen's of Vai`I and our guests
with a superior level of environmentally sensitive service and an abundance of
recreational, educational, and cultural oppordmities."
I thank you for your consideration of my request and I invite you to contact me should
youu have any questions.
Sincerely,
!~
Kim Langmaid
i~im Langmaid
P.O. Box 516 Vail, CO 81658
Home:. 970.476.5964 Work: 970.827.9725 ext29
email: walkingmountains~a aol.com
SLYMNiARY OF QUALIFICATIONS
• Twelve years of experience in community collaboration, environmental education, nonprofit
administration, and fundraising.
• Established program partnerships with Land and wildlife management agencies, cormsrations,
and local governments.
• Hands-on knowledge of Rocky Mountain natural history, ecology, and conservation issues.
PROFESSIONAL EXPERIENCE
Gore Mange Natural Science School.- Red Cliff CO
Director of Education, 2004-current
Responsible for leading. the direction, development, and educational philosophy of the Gore Range
Natural Science School's program departpnent. including: School Group Programs, Interpretive
Programs, Adult Natural History Senninars, Summer Youth Progrrams, Teacher Traiaings, Youth
Conservation Corps, and Community Outreach Programs. Work with government agencies, colleges
and universities, sc,~ol board staff and addministration, and other community organizations to develop
partnerships and Leverage resources. Responsible for oversight of ail program operations and
personnel. Serve on Board of Dirextors committees as needed awl assist with major gifts fundraising
and the development of funding proposals.
Executive Director and Founder, 199'/-20<!4
Established community-based nonprofit organization dedicated to raising environmental awareness
and inspiring stewardship through natenal science learning experie~ce;.s. Maj~ respomibilities include
board development (recruitment, training, strategic planning,), public relations (schools districts,
g'svernment agencies, tomnnunity or3~ons, me~ia~ fundraising (foundations, corporations,
governments, major donors), curriculum and program development, personnel management (11 full
time and 7 interns, recruitment, braining, staff development, evaluations and financial management
($550,000 annual budget).
Prescott College -Prescott, AZ
Graduate Advisor, 2000-Present
Currently serve as mentor and advisor to graduate students earning degrees in environmental shzdies
and education through Prescott College's low residency Master's Degree program. Assist in
developing and evaluating graduate student's study plans, curricula, practicum, and thesis plans.
Provide ongoing evaluation of written scholarly papers, scholarly research,. oral presentations and final
thesis projects. Student's areas of emphasis have included collaborative conservation and
envir~onmei~tal ~.ucation, environmental education and the arts, and place-based education curriculum
auui instruction.
Teton Science Stl~ooll -Kelly, WY
Field Instructor and Tennporary Fatuity, 1996-1997
Hired to provide field programs to youth and adult groups. Filled tem~rary faculty position and
hosted prograan. for Elderhostel, Rocky Mountain watershed group and Wyoming Department of
Environmental Quality.
1
Teton Science School coat
Professional Residency in Environmental Edncation,1995-199
Completed year-Iong training program in environmental education and program administration. Taught
field and classroom courses in the natural history and ecology of the Greater Yellowstone Ecosystem.
Gained experience in nonprofit administration, curriculum development, program evaluation, teacher
training, outdoor leadership, and ecolo~iCal field research. Assi~ed in early planning for restoration of
the Marie Ranch aa±d estab~t of tl~ ~ ~te~r ~ Grad Teton Na#ionai Park.
Vail Recreation District -Vail, CO
Director of Vail N~r+e Center, 1993-1994
Responsible for oversight of nature center facility and 7 acre preserve, winter nordic center and
outdoor ice rinlc_ Established new income generating snowshoe programs- Managed seasonal
interpretive and outdoor staff. Organized International Wlutewater Canoe and Kayak Race, and annual.
community rubber duck race fiualraiser_ Management of 5300,000 annual budget.
Naturalist,199I-1993
Led groups of adults, youth, families, and special groups on interpretive programs focused on Rocky
Mountain natural history. Led bird and wildflower walks, wildlife programs, alpine hilces, youth
camps,.. and provided.. visitor services at the interpretive center. Developed interpretive displays,.
educational. materials, and publications.
Colorado Llama Trekking -Edwards, CO
Lead Guide, 1990
Led client groups of families and friends on multi-day backcountry Llama trips in the Holy Cross and
Eagle's Nest Wilderness Areas of the White River National Forest Responsible for well-being of
clients and llamas. Provided wholesome meals and nabnal history interpretation_
EDUCATIONAL DEGREES
Antioch NeW England Univ., Keene, NI3 -PhD in progress, Environmental Studies
Prescott CoOege, Prescott, AZ - Master of Arts, Environmental Education, 1997
Colorado State University, Fort Collins, CO - Bachelor o€ Sciences,. Biological Sciences, 1989
Fonntaia Valley School, Colorado Springs, CO -High School Graduate, 1984
OTHER EXPERIENCE, EDUCATION AND TRAINING
Institute of Museum aad Library Serviees -Grant Reviewer, 2003-present
Vail Leadership Institute -Community Leadership Training, 20l?0
Commnnity Resoaroe Center -Colorado Nonprofit Management and Leadership Training, 1998
Wilderness Medicine Institute -Certified Wilderness First Responder since 1996
University of Colorado Mountain Reaearri Station = Mtn. Geomorphology, Forest Ecology,1991
University of Montana Flathead Lake Biological Station -Ecology of Fishes, Field Botany, 19$8
National Oatd~r Leadership School -Brooks Range Expectation,1986
2.
PROFESSIONAL AWARDS
• Received first Kim Langmaid Award for Environmental Education from Gore Range Natural'
Science School Board of Directors, staff, and community members in recognition of
establishing. the organisation, 2004
• Gore Range Natural Science School awazded the El Pomaz Foundation Award for Excellence in
Environmental Issues, 2002
• Desert Star Award from Prescott College recognizing alumni who have contributed to positive
ecological and social change, 2001
• Town of Vail Mauri Nottingham Errvironmentat Award for an individual's outstanding service
to the community, 2000
CURRENT MEMBERSHIPS AND SUBSCRIPTIONS
Association of Nature Center Adrninictratnrs, Chronicle of philanthropy, Colorado Alliance for
Environmental Education, Conservation in Practice, High Country News, North American Alliance for
Environmental Education; Orion;. Stanford Social Innovation Review
PERSONAL INTERESTS
Hiking,. backcountry skiing, natural history, binding, community involvement, sustainable design,
reading and writing.
3
~~ ,
IE ;
r ~ `~` FRITZLEN PIERCE ARCHITECTS
~ t ~;~ rr ~ :I: VAIL, COLORADO
March 7, 2005
Vail Town Council
Attn. Lorelei Donaldson, Town Clerk
75 S. Frontage Road
Vail CO 81657
RE: Appointment to the Planning and Environmental Commission
Town Council Members,
would like to thank you for the opportunity to serve my community for the last 8 years as a
member of the Design Review Board. During that period there were a number of efforts by the
Design Review Board that resulted in positive improvements to the Town and provided great personal
satisfaction to me.
At this time I would request that you permit me to continue my service to the community as a
member of the Planning and Environmental Commission. I am familiar with most of the Town's
zoning regulations through my involvement with the Design Review Board and the daily operation of
my architectural business.
In addition to my recent involvement with the Design Review Board, I served six years as a
member of the Design Review Board of the Town of Vail in the 1980's. I was the Design Review
Board Administrator when the Design Review process was initiated in the Town of Vail in the 1970's
Official of the Town of Vail from 1976 to 1978.
FRITZLEN ! ~; ;i'i [?:'s?' ;i:,i Va!i:;~: Ct~ia> Isftr;-,, r',. r
,~
PIERCE .... C...;!_: ..'!,. , .......
4'. .. .. ..t .,4
I". - ,. ... iri.
G. G. Scalpello
PO Box 160
Vail, Colorado 81658
March 7, 2005
Town Council
Town of Vail
75 South Frontage Road
Vail, Colorado 81657
Re: Planning and Environmental Commission Vacancies
Dear Council Members:
I wish to submit my name for consideration to fll a vacancy on the Planning and Environmental
Commission.
My corporate resume includes jobs which required analytical skills, attention to detail, marketing,
interaction with attorneys and personnel management. Five years in real estate sales have given
me insight into planning issues from the perspectives of buyers, sellers and the community at
large. I have participated in many PEC meetings as applicant and as affected adjacent property
owner representative and have worked extensively with staff. I believe this combination of
experience makes me a viable candidate.
Sincerely,
.>
Planning Environmental Commission
Attendance, 2004
Planning Environmental Commission
Attendance, 2005
- ..
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Februa 14, 2005 X X X X X X X
Februa 28, 2005
March 14, 2005
March 28, 2005
A ril 11, 2005
A ril 25, 2005
Ma 9, 2005
Ma 23, 2005
June 13, 2005
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De~.r Tot~n of Vail C~auncil ~:erirbers.....
i~.ay I thanit you in advance for consideration
to serve on the art In Public Places Board
for a three year terry... The last several
months I have becor~;e increasingly interested
~:nd involved with the .Board and it's r;any
facets. Leslie Fic~ling has a copy of rry not-
quite-up-to-date resur~ewhich ~.~ill. give you
some idea of ray lifelong passion for art and
design and an ongoing enthusiasm for both.
Tav, it articulates my personal philosophy
that "it is through the sharing of our creative
efforts, we r3eet on the most common hu~~an
ground.." I feel confident, placing rye on the
~.I.P.I~., Board, here in Vail, would be a
.mutually beneficial situation.. While eager to
hear back front your again ray appreciation for
your consideration.
Respectfully subreitted,
~ I{a a ~a i erry
Lorelei Donaldson - RE art m public places Page 1 J
From: "Susan Frampton" <sframpton@ewpartners.com>
To: "'Lorelei Donaldson"' <LDonaldson@vailgov.com>
Date: 3/30/2005 9:49:52 AM
Subject: RE: art in public places
Members of the Vail Town Council,
I am very interested in serving on the Arts in Public Places Board.
I have lived in the valley for 23 years and have watched it grow and change
during that time. I care deeply about the Vail Renaissance and feel that
arts and culture have and will continue to be a big factor in assuring that
Vail will always be a special place. Art is an important and unifying factor
for our locals, visitors, and children. Art means different things to
different people and I believe that art in public places must reflect the
cultural norms of our community. As a long time local, a volunteer teacher,
a person who cares about the town in which she lives and its appearance, and
one whose husband has been involved in resort development, I feel qualified
to participate in the selection and maintenance of art in our community.
I will be unavailable for the interviews on April 5th as I will be in New
York for my son's wedding, but I hope you will still consider my
application. If selected I will serve with energy and enthusiasm.
Sincerely,
Susan Frampton
-_-Original Message--
From: Lorelei Donaldson [mailto:LDonaldson@vailgov.com]
Sent: Tuesday, March 22, 2005 11:18 AM
To: sframpton@ewpartners.com
Subject: Re: art in public places
Hi Susan! The Town of Vail doesn't have applications for any of our
boards. What 1 need from you is a letter of interest and a brief one
page resume, if you have one available. I have also attached the public
notice that sets out the criteria and qualifications necessary to be on
the Arti in Public Places Board (you need to be either a resident or
property owner in Vail). Once you have established that you qualify to
run for this board, please send the letter and resume to me via fax or
email and I'll get it in front of the Town Council. These are due to me
no later than 5PM on Wednesday, March 30, 2005.
It looks like you are still out of town when the Town Council will be
interviewing and appointing board members (this happens on April 5, 2005
at their work session and evening meetings). Please include in your
letter that you are unavailable for the interviews but still want to be
considered. Thanks!
Lorelei
Lorelei Donaldson
Town Clerk
Town of Vail
75 South Frontage Road
Vail, CO 81657
970-479-2136
970-479-2320 (fax)
email: Ionaldson@vailgov.com
Lorelei Donaldson - RE: art in public places
. .
- Page 2
»> "Susan Frampton" <sframpton@ewpartners.com> 3/22/2005 10:57:16 AM
»>
Lorelei,
George Lamb just e-mailed me that the town was in the process of
taking
applications for various boards including the art in public places
board.
am still interested in serving on that board. However, I am in Hawaii
and
will not be home until April 12th. Is there any way that you could
e-mail
me the application? Please let me know what steps I need to take to
apply
for this.
Thanks!
Susan
Lorelei Donaldson -resume Page 1
From: "Susan Frampton" <sframpton@ewpartners.com>
To: "'Lorelei Donaldson"' <LDonaldson@vailgov.com>
Date: 3/30/200510:11:43 AM
Subject: resume - -
Name: Susan Rogers Frampton
Home Address: 14 Beaver Dam Road
Vail, Colorado 81657
Home Phone: 970-477-5700
Education: B.A. Education, Coker College
Experience: Taught school for approximately 6 years
Civic Work: Coker College Board of Directors-served
on this board for three years
Vail Mountain School Board-served on
this board for several years
Echo Ranch Board-served on this
board for several years
Family Learning Center
Board----currently serve on this board
Resource Center Board--currently
serve on this board as the President
Red Sandstone Elementary
School---currently volunteer there one day a week and have for the past 8
Lorelei [~onaldson -resume
years
Vail Valley Foundation---volunteer for
this organization on many occasions. Served as Social Chairman for the 1989
and 1999 World
Championships of Skiing
Family: Spouse- Harry Hastings Frampton
- --,
'_2_i
Children- Christopher Edgar Frampton,
Matthew Hastings Frampton
Z E H R E N
AND ASSOCIATES, INC.
March 14, 2005
Town of Vail
Department of Community Development
75 South Frontage Road
Vail, Colorado 81657
Attn:. Lorilei Donaldsori
Re:. Letter of Interest
Art In Public Places Board
Dear Town Council Members:
This letter is to express my personal interest in the advertised position for a member of the Art in
Public Places Board. My understanding is that the position is open to residents or property owners
within the Town of Vail with an expertise in architecture, urban design, and/or community
planning.
As a licensed architect with over fifteen years of experience, I have had the opportunity worked
on a variety of large-scale architectural, community planning, and urban design projects both
nationally and through out the world. In addition, my minor, or area of emphasis in my
undergraduate studies had been art history, while in graduate school I had minored in Community
Planning/ Urban Design.
Through working on a variety of large-scale projects within the town, I have gained a thorough
understanding of the often complex set of regulations and approval processes that can be involved
with any project. As such, I believe that I can be a valued asset to the board as I bring an
understanding of the necessary steps that aid in implementing many of the proposed projects.
I have enclosed a resume indicating relevant professional and academic experience including
specific projects that may demonstrate this understanding.
Please feel free to contact me any questions, concerns, or to request any additional information.
Sincerely,
-~
Timothy R. Losa, A.I.A.
Senior Associate.
Zehren and Associates
ARCH(TECTUP.E • PLa;ti~ti'Ih'G • li~'`I ERIORS • L~I~VDSCAPE ,-1RCHITECTURE
PO. 13ox 1976 • Avon, Colorado 81620 • (970) 919-0257 • Ff~,~C (970) 9=t9-1080 • e-mail: vailoifc@zehren.com • wavw.zehren.com
TIC®~'~' 12. LOSA, AIA
PROFESSIONAL EXPERIENCE
Zehren and Associates, Inc. -1994 to Present
Senior Associate. Project Management of large-scale residential and commercial projects. Representative
projects include:
• The Vail Mountain Lodge and Spa (The Vail Athletic Club) Renovation, Vail, CO
• The Evergreen Lodge Redevelopment Studies, Vail, CO
• The Lodge Tower Condominium Renovations, Vail, CO
• Chateau Vail Redevelopment (Four Seasons Resort Vail), Vail, CO
• Vail Village Inn Redevelopment (Vail Plaza Hotel), Vail, CO
• The Lodge at Vail Chalet Master Plan, Vail, CO
• The Lodge at Vail-International Wing and Cucina Rustica Restaurant, Vail, CO
• Two Elk Lodge Rebuild and Expansion, Vail, CO
• Hyosung Four Season Resort Master Plan, Korea
• Red Spruce Court Residential Enclave, Beaver Creek, CO.
Visiting Critic; The Catholic University of America, Washington ID C 1992 to 1994
Adjunct Professor -Architecture/Graphics -Design Consultant. Intern to George Marcou, A.I.C.P,
Deputy Director American Planning Association, Washington D.C. Advisor to Councilman Thomas on
Washington D.C., Ward Five, Master Plan Amendments. Professor for introductory. course in azchitecture
and graphic communication.
Noyes-Vogt Architects, Guilford, Connecticut -1990 toll 992
Project Manager/Job Captain. Technical coordination for large-scale institutional projects. Representative
Projects include:
• Harkness Hall Historic Preservation, Renovations, and Additions, Yale University, New Haven,
Connecticut
• New Groton Public Library Renovations, New Groton, Connecticut.
E.R.G. Architects, Westchester, New York -1988 to 1990
Project Manager/Job Captain. Projects include Private Residences in Fisher Island, New York, Bedford,
New York, and New Canaan, Connecticut.
E.R.G. Architects, Westchester, New York -Summers 1984, 1985,1987
Job Captain/Draftsman. Projects include Private Residences and Residential Remodels in Westchester
County, New York, and Greenwich, Connecticut.
TI1VI0'TI-IX It. LOSA, AIA
PROFESSIONAL AFFILIATIONS AND AWARDS
Registered Architect: State of Colorado, License Number 203464
Member, American Institute of Architects, A.I.A.
Commissioner, Eagle County Planning and Zoning
Commissioner, Eagle-Vail Design Review Board
Former Commissioner, Town of Minturn, Planning and Zoning, Design Review Board
Former Commissioner, Town of Avon, Planning and Zoning, Design Review Board
Former Commissioner, Town of Vail, Building Code Appeals Board
ECO, Eagle County Trails Committee, Volunteer, Park Design
American Institute of Architects, Merit Award, Harkness Hall Renovations, Yale University
Snow Country Magazine Award, Best Day Lodge, Two Elk, Vail, Colorado
American Institute of Architects, Graduate Studies Award, The Catholic University of America
EDUCATION
Master of Architecture, The Catholic University of America, Washington, D.C. -1994
• Emphasis in Master Planning/Urban Design
Bachelor of Environmental Design, University of Colorado, Boulder; Colorado - 1988
• Emphasis in Art/Architecture History
Lorelei Donaldson
Town of Vail
AIPP Board Reinstatement
75 S. Frontage Rd
Vail, Colorado 81657
To Whom It May Concern:
I have enjoyed and appreciated the time I have served on the AIPP Board, I would like to
be considered for a second term. I feel as if the knowledge and understanding I have
gained thus far will enable me to continue to serve the community of Vail. Thank you for
the opportunity to be part of the Vail community. The time I have already served has
increased my overall passion and concern for the future of Vail.
Yours truly,
Jennifer Mason
Jennifer Mason
2602 Cortina Lane
Vail, Colorado 81657
970.479.6408 home
970.470.0001 cell
s ~ n ~ p ( r y ~ /' ~~ -1/Y~ J ~ ~
TRACY M O R R I S O N G O R D O N
1768 Alpine Driv® #2
Va,ll, Colorado 81657
tmgC~vail.net 970-479-2984
March 8, 2005
Vail Town Council
Vail, Colorado
I'm writing this letter to inform you that I will sadly not apply for another term on the AIPP Board. I must say that my
previous term has been very rewarding, and I feel that my contributions have had a positive impact on the Town of Vail.
Every time I see one of the projects that I had the honor of working on it fills me with pride for Vail.
As you might know I've recently become a mother and I feel it is my duty at this stage in my son Sasha's life to spend
my free time with him. This is the reason that I'm not applying for another term. But I do want to stress to you that
there will come a day when I want to be back on the AIPP Board.
I strongly believe that AIPP plays a vital role in our community. And I hope that the person who replaces me will !lave
the same commitment to both the Board and to the Town as I da.
I also want to make it known that if there are projects that AIPP is undertaking and they need a hand I will be more than
happy to help.
Thank you for having given me the privilege of serving on the AIPP Board.
Sincerely, ,.~
~' . ~ per`. ~. ~~{,~ ux. ~C~~~a G~~~,._.~.,_~ _..
'~~ -- `
Tracy Morrison Gordon
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TOWN COUNCIL COMMITTEE/TASK FORCE APPOINTMENTS
TO: Town Council
FROM: Pam Brandmeyer
DATE: March 31, 2005
RE: Committee/Task Force Appointments
This is a list of all committees/task forces to which Council members have been appointed or for
which they have volunteered. It is my understanding that all assignments run to the next Regular
Municipal Election.
COMMITTEE/TASK FORCE COUNCIL MEMBERS
1. NWCCOG Dick Cleveland - Vot'
mg
Stan Zemler -alternate
2. NWCCOG Water Quality/ ~ Rod Slifer -Voting
Quantity Committee
3. Vail Valley Chamber & Kent Logan -Voting
& Tourism Bureau
(formerly VRA)
4. CAST Rod. Slifer -Voting
Stan Zemler
5. a. VRD/Council Subcommittee Diana Donovan -Advisory
b. VRD Capital Subcommittee Kent Logan
6. Commission on Special Events Staff: Pam Brandmeyer
7. Bravo! Vail Valley Music Festival Farrow Hitt -Voting
Staff: Pam Brandmeyer
8. Town of Vail Housing Authority Kim Ruotolo -Voting
9. Channel 5 Vail Valley Community Kim Ruotolo -Voting
Television Board
10. Art In Public Places Diana Donovan -non-Voting
11. Mauri Nottingham Environmental Diana Donovan -Voting
Award
12. Vail Valley Exchange/Sister Cities Rod Slifer -Voting
13. Eagle County Regional Transportation Dick Cleveland
Authority Mike Rose -Alternate
14. Ford Park Management Plan Diana Donovan -Advisory Member
Staff: Pam Brandmeyer
F\MCASTSR\LIST\TCAPPTS.LST
15. Open Space/Charter Committee Dick Cleveland -Voting
Stan Zemler -Voting
David Viele / PEC -Voting
16. Colorado Ski Museum and Ski Hall of Fam e Stan Zemler -Advisory
17. Vail Youth Recognition Award Kim Ruotolo -Voting
18. Vail Alpine Garden Foundation Board Diana Donovan -Advisory
Staff: Todd Oppenheimer
19. Colorado Alliance for a Rapid Transit Staff: Greg Hall
Solution (CARTS)
20. Vail Local Marketing District Advisory Council Greg Moffet -Voting
(Statutory authority that allows for a board member be appointed)
21. Vail Chamber and Business Association Kim Ruotolo -Advisory
Staff: Stan Zemler
22. Parking Task Force Dick Cleveland -Voting
Farrow Hitt
23. Eagle County Capital Projects Advisory Rod Slifer
Staff: Stan Zemler
Board
24. Vail Child Care Center
25. Lionshead Task Force
Kim Ruotolo
Staff: John Power
Voting member required by non-profit status.
Diana Donovan
Kent Logan
Farrow Hitt
Bill Jewitt -Merchant representative
Community Members:
Bill Anderson - GM/Lionsquare Lodge
Wemer Kaplan -Resident
Robert T. Lazier- Lazier Commercial
Properties, Inc.
26. Donovan Park Pavilion
27. Streetscape Committee
Diana Donovan
Staff: Pam Brandmeyer
Diana Donovan
Kent Logan
Dick Cleveland
Rod Slifer
29. Conference Center Oversight Committee .Council representatives:
Kent Logan -voting
Rod Slifer
F\MCASTSR\LIST\TCAPPTS.LST
30.
31.
32.
33
Lodging:
David Pease
Stan Cope
Retail/Business:
Merv Lapin
Community-at-Large:
Scott Proper
Rick Scalpello
Vail Resorts:
Bill Jensen
Timber Ridge Affordable Housing Corporation ("TRAHC")
Monthly Report: Paper Town Manager, Chair
Quarterly Report: to Council (in person)Community Development Director
Public Works Director
Facility Maintenance Manager
I-70 Transportation Comdor
Greg Hall
Greg Moffet
Chamonix / Hud-Wirth Property Design
Sub=Committee
Visitor Center Sub-Committee
Kim Ruotolo
Dick Cleveland
Kim Ruotolo
Farrow Hitt
Stan Zemler
Suzanne Silverthorn
Krista Miller
F\MCASTER\LIST\TCAPPTS.LST
COMMITTEE APPOINTMENTS
Northwest Colorado Council of
Governments Board Voting Member. Council Discretion.
.Water Quali Committee/NWCCOG Votin Member, Council Discretion
Vail Valle Tourism 8< Convention Bureau Votin Member, Council Discretion
Colorado Association of Ski Towns CAST Votin Member, Council Discretion
Vail Recreation DistrictlTown Council
Subcommittee Advisory Member
S ecial Events Committee Votin Member, Council Discretion
Bravo! Colorado Board Votin Member, Council Discretion
Town of Vail Housin Authori Votin Member Per State Le islation
Channel s Vail Valley Community
Television Board Voting Member, Council Discretion
Art in Public Places AIPP Votin Member Per TOV Ordinance
Mauri Nottin ham Environmental Award Votin Member, Council Discretion
Vail Valle Exchan a/Sister Cities Votin Member, Council Discretion
Eagle County Regional Transportation
Authori Voting Member Per State Legislation
Ford Park Mana ement Plan Adviso Member, Council Discretion
Vail Valle Chamber of Commerce WCC Votin Member, Council Discretion
O en S ace/Charter Committee Votin Member Re uired b TOV Charter
Colorado Ski Museum and Ski Hall of Fame Adviso Member, Council Discretion
Town of VailNail Associates Task Force Votin Member
Vail Youth Reco nition/Ambassador Award Votin Member, Council Discretion
Vail AI ine Garden Foundation Board Adviso Member, Council Discretion
Colorado Alliance for a Rapid Transit
Solution CARTS Voting Member, Council Discretion
Vail Local Marketing District Advisory
Board .Voting Member Required by VLMD Board of
Directors
Vail Chamber and Business Association
VCBA Board Voting Member, Council Discretion
Parkin Task Force Adviso ,Council Discretion
Eagle county Capital Projects Advisory
Board Advisory, Council Discretion
ti
F\MCASTBR\LIST\TCAPPTS.LST
TOWN COUNCIL AGENDA REQUEST
(Request form must be given to the Secretary to the Town Manager by 4:00 p.m. WednesdayL.)
MEETING DATE: March 2, 2005
Work Session TIME NEEDED: 40 min
Evening Meeting TIME NEEDED : 30 min
Site Visit TIME NEEDED
WILL THERE BE A PRESENTATION ON THIS AGENDA ITEM BY NON-TOV STAFF?
NO.
X YES. Specifics: Joe Kracum (Kracum Resources) and Brent Llovd (Wenk Associates)
WILL THE PRESENTATION OF THIS AGENDA ITEM REQUIRE ANY SPECIAL EQUIPMENT, i.e.
overhead projector, etc.?
X NO.
YES.
WILL THERE BE MATERIAL TO BE INCLUDED IN COUNCIL PACKET FOR THIS ITEM?
NO.
X YES. If yes, is the material also for public distribution?
X Yes.
No.
ITEM/TOPIC: Redesign of Seibert Circle.
ACTION REQUESTED OF COUNCIL: Review and respond to the recommendation from the
Streetscape Design Committee to reconstruct- Seibert Circle area as part of the Village
Streetscape project.
BACKGROUND RATIONALE:
The Streetscape Design Committee, assisted by Wenk Associates and Joe Kracum, set out to
develop a new design concept for Seibert Circle which would have 4-season appeal, be a gathE~ring
and seating area, and create a new "post card" image for the town. The Streetscape Design
Committee has developed such a concept for the inclusion in the Village Streetscape project,.
The proposed concept incorporates a European inspired feature with the four-season attraction of
water fountains and fire features into Seibert Circle. The intent of this feature is to honor Vail's
legacy. A variety of approaches for this important honor have been suggested including
commemoration of the 10t Mountain Division and a broader theme of honoring the history of the
community and the Vail Valley. In addition to the main feature, warming /fire features are
incorporated to promote gathering and numerous additional seating opportunities are created with
the proposed concept.
Images of the proposed concept are attached along. with the estimated cost of relocating the
Morales piece and constructing the new concept.. The estimated costs and process of construction
are further clarified with a series of phasing studies outlining the proposed schedule of the praject.
STAFF RECOMMENDATION: Approve the recommendation to relocate the Morales art piece to a
location still to be determined and design and construct the presented concept.
GREG HALL
Employee Signature/Department
f:\everyone\cou ncil\requests\amaster. req
PROJECT PROCESS:
THE SEIBERT CIRCLE DESIGN COMMITTEE WAS FORMED IN~FEBRUARY AND INCLUDED MEMBERS FROM THE TOWN COUNCIL,
AIPP, VRI, BUSINESS & PUBLIC REPRESENTATIVES, TOWN STAFF, AND DESIGNERS. CRITERIA FOR RENOVATION AND A
MULTITUDE OF CONCEPTUAL OPTIONS WERE DEVELOPED OVER LAST TWO MONTHS DURING WEEKLY MEETINGS. THE RESULT
OF THE PROCESS IS THE CONCEPTUAL DESIGN SHOWN IN THIS PRESENTATION. SPECIFIC DETAILS OF THIS CONCEPTUAL
DESIGN WILL BE DEVELOPED IF IT DECIDED TO MOVE THE PROJECT FORWARD.
CRITERIA AND DESIGN OBJECTIVES
- A UNIQUE LANDMARK IN NAIL AND SUITABLE FOR A
POSTCARD IMAGE
- A PLACE THAT SERVES A BEACON TO DRAW PEOPLE,
ENCOURAGES PEDESTRIAN TRAFFIC, MAKES YOU
EXPLORE MORE WITH FEATURES ON ALL SIDES, AND
CREATES A SENSE OF DRAMA
- A 4-SEASON ATTRACTION WITH FIRE OR WARMING AREAS
YEAR ROUND AND A WATER FEATURE DURING WARMER
MONTHS
- AN INTERACTIVE PLACE FOR GATHERING, LINGERING, AND
JUST SITTING WITH A SENSE OF PRIVACY FROM EXPOSURE
- A PLACE THAT HAS THE RIGHT MASS AND SCALE,
COMPLEMENTARY COLOR, WORKS WITH THE BACKGROUNDS,
AND HELPS RETAIL BUSINESS
- A FLEXIBLE AND PLAYFUL AREA, THAT CAN BE A PLACE FOR
HOLIDAY CELEBRATION AND POSSIBLY A PLACE FOR
ACTIVITY AND SMALL PERFORMANCES FEATURES THAT ARE
OPERATIONAL AND MAINTENANCE FRIENDLY
- A PLACE THAT CAN BE EMBRACED BY THE COMMUNITY
PROPOSED PROJECT BUDGET:
PHASE ONE -SPRING 2005:
SITE DEMOLITION AND INFRASTRUCTURE $609,000
- REMOVAL & RELOCATION OF JESUS MOROLES SCULPTURE
- SITE DEMOLITION
- INFRASTRUCTURE IMPROVEMENTS
- STREET/PAVEMENT IMPROVEMENTS
PHASE TWO -FALL 2005: STREETSCAPE $280,000
-STREETSCAPE IMPROVEMENTS (COBBLE PAVING, STEPS, AND WALLS)
- SNOWMELT IMPROVEMENTS
PHASE THREE -FALL 2005 /SPRING 2006: MAIN FEATURE $245,000
- MAIN FEATURE REFLECTING 'NAIL'S HISTORY'
PROJECT BUDGET
(INCLUDES CONTINGENCY)
$1,134,000
AIL SEIBERT CIRCLE -PROCESS AND DESIGN OBJECTIVES AND BUDGET SUMMARY
BEACON/LIGHT FEATURE
~~-~
~~ ~~
~.,
_.
1
-mss. 7
~~
EUROPEAN INSPIRED
MAIN FEATURE HONORING
'NAIL'S HISTORY'
WATER FOUNTAIN AND
WARMING /FIRE ELEMENTS
SEATING TERRACE
COBBLED PAVEMENT
AIL SEIBERT CIRCLE -VIEW FROM BRIDGE STREET CONCEPTUAL DESIGN
BEACON/LIGHT FEATURE
AIL SEIBERT CIRCLE -VIEW FROM VISTA BAHN
EUROPEAN INSPIRED
MAIN FEATURE HONORING
'NAIL'S HISTORY'
WATER FOUNTAIN AND
WARMING /FIRE ELEMENTS
SEATING AREA
WITH WARMING ELEMENTS
SEATING TERRACE
COBBLED PAVEMENT
CONCEPTUAL DESIGN
PLAZA
LODGE
~o y e~
f ~/~ \V, 4
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RED
LION
POTENTIAL LOCATION
FOR ADDITIONAL
WATER /FIRE FEATURE
b ~~ ~;
~ ~~-`
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C
SEATING TERRACE
WATER FOUNTAIN
AND WARMING /FIRE ELEMENTS
AT MAIN FEATURE
HILL
BUILDING ~~'..Fr~
SCALE: 1"=10'-0"
POTENTIAL LOCATION
FOR ADDITIONAL
WATER /FIRE FEATURE
SEATING WALL WITH
WARMING /FIRE ELEMENT
FEATURE BASE AND WATER FOUNTAIN
_,~:
~~,; ..
FEATURE BASE AND WARMING /FIRE ELEMENT
AND WATER FOUNTAIN
COBBLED PAVEMENT
EUROPEAN INSPIRED FEATURE
HONORING'VAIL'S HISTORY'
SEATING WALL AND
WARMING /FIRE ELEMENTS
BRIDGE
STREET
BUILDING
AIL SEIBERT CIRCLE -CONCEPT PLAN AND SKETCHES
PLAZA
LODGE
HILL
BUILDING
A ~~
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Os ~~~Q
~``~ 2~ O~
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~~
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n~~J,
C. INFRASTRUCTURE IMPROVEMENTS WILL BE MADE INCLUDING
WATER, MECHANICAL, AND GAS INFRASTRUCTURE FOR THE
MAIN AND SECONDARY (FOLLIES) FEATURES, UTILITY CONDUIT
SYSTEM, AND STORM SEWER IMPROVEMENTS.
D. THE ASPHALT PAVEMENT WILL BE INSTALLED FOR THE SUMMER
REMOVAL AND SEASON AND WILL SERVE AS A TEMPORARY STREET SURFACE AS
RELOCATION OF WELL AS A BASE LAYER FOR THE COBBLED PAVEMENT TO BE
JESUS MOROLES SCULPTURES INSTALLED IN FALL 2005
RED
LION
PHASE I: SITE DEMOLITION AND INFRASTRUCTURE
PROCESS AND IMPROVEMENTS:
THE SPRING 2005 CONSTRUCTION SEASON INVOLVES FOUR KEY
G~~~P``~~ COMPONENTS:
~~ ~~~ Q~O~ A THE JESUS MOROLES SCULPTURES AND GRANITE TERRACES
~P~SO~~S ~,~ WILL BE REMOVED AND RELOCATED TO A LOCATION TO BE
Q~OO~~~F~ DETERMINED.
`Q ~~ B. THE REMAINDER OF SEIBERT CIRCLE WILL BE DEMOLISHED AND
REMOVED INCLUDING THE CONCRETE PAVEMENT AND
SCULPTURE FOUNDATIONS.
~ REMOVAL OF CONCRETE
PAVEMENT AND EXISTING
BRIDGE PLAZA FEATURES
STREET
BUILDING
PRELIMINARY BUDGET:
REMOVAL & RELOCATION OF
JESUS MOROLES SCULPTURE $145,000
INFRASTRUCTURE IMPROVEMENTS $348,000
STREET /PAVEMENT IMPROVEMENTS $68,000
CONTINGENCY (9%) $48,000
PHASE ONE BUDGET $609,000
AIL SEIBERT CIRCLE - PHASE I -SPRING 2005
PLAZA
LODGE
HILL
BUILDING
'° ~~
v~~-o~0
G
F~ G~ ~~
~ ~A~~~~~
~~
~o~~~
C~~s
RED
LION
PHASE II: STREETSCAPE
PROCESS AND IMPROVEMENTS:
~~ Py THE FALL 2005 CONSTRUCTION SEASON INVOLVES TWO KEY
G~
~~ COMPONENTS:
~
O~
p~~S~~OF G~ A• THE STREETSCAPE IMPROVEMENTS WILL BE INSTALLED
~~
~p,~ D
V
D
I
~~pJ~
pSQ ~F-Q W TH S
TE SAN WABLS,
THE
WARMING/FIRE
ELEMENTSCAND
~~Q
~~5 THE FOUNDATION FOR THE MAIN FEATURE.
~
~
S B. THE SNOWMELT SYSTEM IMPACTED BY THE REMOVAL OF THE
EXISTING CONCRETE PAVEMENT WILL BE REINSTALLED /
! REPAIRED AND FULLY OPERATIONAL PRIOR TO THE SKI
SEASON.
,~ ~ THE SEIBERT CIRCLE STREETSCAPE WILL. BE COMPLETE IN FALL
~ ~ 2005 WITH ANY CONSTRUCTION IN SPRING 2006 FOCUSED
~ \ UPON THE COMPLETION OF THE MAIN FEATURE. THE
~\ SNOWMELT SYSTEM AND SEATING AREAS AND WARMING /FIRE
FEATURE WILL BE FULLY OPERATIONAL BY DECEMBER 2005.
~ COBBLED PAVEMENT AND
~~
~
~SNOWMELTIMPROVEMENTS
~' PRELIMINARY BUDGET:
MAIN FEATURE FOUNDATION
SEATING TERRACE AND STREETSCAPE IMPROVEMENTS $200,000
WARMING FIRE ELEMENTS SNOWMELT IMPROVEMENTS $58,000
BRIDGE CONTINGENCY (9%) $22,000
STREET / PHASE TWO BUDGET $280,000
BUILDING
.AIL SEIBERT CIRCLE -PHASE II -FALL 2005
PLAZA
LODGE
HILL
BUILDING
~~~o
G
0~~~~o ~
~~~2J'c~
`rC~ G2 ~
i ~~~~~~~
~~
~o ~,~
~~~s
RED
LION
PHASE III: MAIN FEATURE
PROCESS AND IMPROVEMENTS:
G~~~`~Py THE MAIN FEATURE WILL BE INSTALLED EITHER FALL 2005 OR
~ OF' SPRING 2006 DEPENDING UPON TIMING OF THE FEATURE
Sp~~S~~OF tiG~ COMPLETION.
~P~~c~~`F' QP~ QUO A. THE MAIN FEATURE REFLECTING'VAIL'S HISTORY' INCLUDING
`~Q~O,~F~SGPQ ELEMENTSEANDUBEACON WILL BEI NSTALLEDRMING/FIRE
S
B• ADDITIONAL LOCATIONS FOR WATER /FIRE FEATURES WERE
IDENTIFIED DURING THE DESIGN PROCESS. INFRASTRUCTURE
IMPROVEMENTS HAVE BEEN PROVIDED TO THESE LOCATIONS
AS PART OF THE PROJECT BUDGET.
THE SEIBERT CIRCLE STREETSCAPE WILL BE COMPLETE IN FALL
2005 WITH ANY CONSTRUCTION IN SPRING 2006 FOCUSED
\ UPON THE COMPLETION OF THE MAIN FEATURE.
SURROUNDING STREETSCAPE
COMPLETE
MAIN FEATURE INSTALLATION
POTENTIAL ADDITIONAL
WATER /FIRE FEATURES (FOLLIES)
BRIDGE
STREET /
BUILDING
PRELIMINARY BUDGET:
MAIN FEATURE $211,000
CONTINGENCY (16%) $34,000
AIL SEIBERT CIRCLE -PHASE III -FALL 2005 /SPRING 2006
PHASE THREE BUDGET
$245,000
e
MEMORANDUM
To: Town Council
From: Stan Zemler
Judy Camp
Date: March 31, 2005
Subject: 2004 Results and 2005 Supplemental Appropriation
Recording of the town's financial results for 2004 has been completed, subject to any audit
adjustments. The completion of 2004 financials sets the stage for the first supplemental
appropriation of 2005 with the identification of capital projects that span more than one year and
need to have funding "rolled over" to the current yeaz. Also, per the town code, the Finance
Director is required to make a presentation on the town's investments to you annually. Therefore,
I am attaching the following documents in preparation for Tuesday's meeting. In the evening you
will be asked to approve the first reading of Ordinance No. 9 making supplemental appropriations
and adjustments to the 2005 budget.
• General Fund, Capital Projects Fund, Real Estate Transfer Tax (RETT) Fund, Heavy
Equipment Fund and Conference Center Fund - 2004 Actual Compared with Amended
Budget and 2005 including First Supplemental Appropriation
• Quarterly Report on Investments for the fourth quarter of 2004
• First Supplemental Appropriation Request of 2005
2004 RESULTS
The town ended 2004 in a strong financial position through a combination of higher revenue and
lower expenditures than expected.
Higher revenue included a record yeaz for sales tax, real estate transfer tax, construction permit
fees, recreational amenities fees, and parking revenue. General sales tax collections of
$15,466,979 exceeded the original budget by $741,179 or 5% and exceeded the amended budget
by $466,979 or 3%. Real Estate Transfer Tax collections of $4.8 million outpaced the amended
budget of $4.2 million and registered a 47% increase over the prior year. Construction permit
fees of $920,218 exceeded the amended budget by $197,218 and were up 58% compared with
2003. Several major redevelopment projects including the Vail Mountain Lodge, Founders' Park
and Pazking Garage, Tivoli, One Willow Bridge Road, and Vail Plaza Hotel contributed to the
increase. Recreational amenities fees; which apply to projects that increase residential squaze
footage and are collected in the RETT Fund also increased significantly. $226,745 was collected
in 2004 compared with $60,000 budgeted and $12,298 collected in 2003. Again, major
redevelopment projects including the Tivoli, One Willow Bridge Road, and Vail Plaza Hotel
accounted for the increase. The Vail Plaza Hotel project also paid $35,000 for offsite
improvements in connection with conditional approval for the project. This amount was not
budgeted and will be used for artwork in the public area adjacent to the hotel. Parking revenue of
$3.3 million exceeded budget by $332,265 including a strong start to the 2004/2005 season.
Conference Center Fund revenues followed the general sales tax trend with total collections of
$3.6 million exceeding the amended budget by $222,070 for the year.
Expenditures, meanwhile, were generally favorable to budget, with General Fund expenditures of
$21 million below budget by $683,886 or 3%. Favorable variances in Capital Projects, RETT,
Conference Center, and Heavy Equipment Funds were primarily a result of projects continued
into 2005 and are shown in the first supplemental of 2005 as rollovers.
-1-
INVESTMENTS
In accordance with the town code, investment objectives aze: 1) safety; 2) liquidity; and 3)
return. With interest rates at 40 year lows for most of the year, investment earnings averaged just
1.6% in 2004 for a total of $446,430. Total investments increased by $2.5 million of which $2
million was invested in government agency securities. The current yield on government agencies
in the town's portfolio is 3.0% compared with 1.15% on the local government investment pool,
Colotrust. Government agencies comprise 18% of the town's portfolio at December 31, 2004,
compared with 12% at the end of the prior yeaz. Additional detail is provided in the attached
memo.
SUPPLEMENTAL APPROPRIATION AND BUDGET ADJUSTMENTS
Items included in the first supplemental of 2005 fall into four basic categories: 1) timing
differences where revenue was expected in 2004 and not received until 2005; 2) adjustments to
expected revenue based on funds committed by other agencies; 3) "rollovers" where capital
projects budgeted in 2004 aze ongoing into 2005; and 4) additional resources needed to manage
construction activity in town. Additional detail is provided in the attached spreadsheet.
Capital Proiects Fund
In the revenue column, shazed project reimbursements from our partners in the Vail Gymnastics
Center were originally expected in 2004 and are now reforecast to occur in 2005. Other county
revenue is reduced from the original $1 million requested for the West Vail fire station to
$250,000 as agreed to by the county. Another $250,000 will be included in the 2006 projection
for a total of $500,000. Federal bus grants have also been reduced in accordance with the latest
information available from the federal government.
Expenditures increases include a request for $75,000 for additional design services for Meadow
Drive to bring the design to a 100% construction document level. This is not considered_to be a
new request but a shuffle from 2006 Capital Projects Fund ($50,000) and from the 2006 RETT
Fund ($25,000) for Meadow Drive. These design documents will allow us to determine cost
sharing with Sonnenalp and One Willow Bridge Road and to coordinate final designs in front of
Crossroads. Final documents for West Meadow Drive aze also needed in prepazation for the
development of Four Seasons to allow them to construct a portion of West Meadow Drive
streetscape in their project. To remain timely with all of the on-going developments, this fmal
design is needed by Fall 2005.
Computer software expenditures are increased by $51,000 for a grant received in 2004 which was
not budgeted and will be spent in 2005. $62,000 is also moved from the General Fund to Capital
Projects Fund for computer software originally classified incorrectly as softwaze maintenance in
the General Fund.
All other increases in Capital Project expenditures aze for rollovers.
RETT Fund
The RETT Fund also includes projects budgeted in 2004 that are expected to be completed in
2005. Manhole cover revenue in excess of direct costs from 2004 is moved from the General
Fund to the AIl'P budget in RETT as previously directed by Council. Also included is the
$25,000 for additional design services for Meadow Drive discussed above.
General Fund
-2-
Funding from Eagle County for Fourth of July, $6,000, which was awarded after the town's
budget was approved is included, along with the related expenditure which will be managed by
the Commission on Special Events. Expenditures from the General Fund include $90,900 for
additional resources to support redevelopment. This amount includes $8,000 to cross-train
firefighters to conduct fire inspections on new construction; $26,000 in salary and benefits for a
part-time construction inspector; and $56,900 in salary and benefits for additional part-time Code
Enforcement Officers (CEO's) to provide seven-day-a-week coverage in construction areas.
Heave Equipment Fund
Expenditures are increased for the purchase of a snowblowing attachment to be installed on a
front-end loader. The attachment was originally budgeted as part of the heavy equipment
replacement program in 2004 but delayed to 2005.
Conference Center Fund
$314,008 is rolled forward from 2004. This is a timing adjustment only; the 2005 budget still
includes only spending that will occur to take the town to a decision point on construction and
bonding.
-3-
Proposed Supplemental Appropriations and Budget Adjustments #1 of 2005
Revenue Expenditure
Increase Increase
Version 1
First Reading
Description (Decrease) (Decrease) Reason
Capital Projects Fund
Project Reimbursement 348,648 escrow from ERWS for Vail Gymnastics Center -
Project Reimbursement 250,000 VRI contribution for Vail Gymnastics Center
Project Reimbursement
Project Reimbursement
Project Reimbursement
Other County Revenue
Federal Bus Grants
Transfer from GF
Capital Outlay-Software
Capital Outlay-Software
Capital Outlay-Software
Professional Fees
Buildings
Construction Services
Construction Services
Equipment
Equipment
Software
Construction Services
Construction Services
Repairs & Maintenance
Pofessional Fees
Construction Services
Construction Services
Construction Services
Subtotal Capital Projects Fund
RETT Projects Fund
Shared Projects
Construction Costs
Other State Revenues
Construction Services
Transfer fram GF
Professional Fees
Professional Fees
Professional Fees
Construction Services
215,000 Eagle County School Distrcit contribution for Vail Gymnastics Center
40,000 VRD note payment for Vail Gymnastics Center
6,000 VRD capital reserve for Vail Gymnastics Center
(750,000) Eagle County for fire station $250K in'OS vs $1 million requested
(390,592) reduce 2005 federal bus grant to latest allocation
62,000 for software maintenance budgeted in wrong dept
62,000 for software maintenance budgeted in wrong dept
51,000 recognize expenses for Copsmore grant received in Dec'04
2,675 Motile hardware laptop roll from 2004 to CAD/RMS project
50,000 add'1 funding needed for design services for Meadow Drive
20,635 Fire Infrastructure Impr roll from 2004
10,000 Dobson. Ice Arena roll from 2004
88,000 Gymnastics facility roll from 2004
29,500
29,280
13,795
8,000
234,945
88,740
13,955
79,284
149,360
1,124,425
(218,944) 2,055,594
cameras in buses roll from 2004
GPS system for buses roll from 2004
CAD/RMS project roll from 2004
Bus shelter replacement roll from 2004
Capital street maintenance roll from 2004
Facility capital roll from 2004 to Parking Structure Maintenance in 2005
Lions Head Improvements roll from 2004
Way Finding Improvements roll from 2004
West Meadow Drive roll from 2004
Village Streetscape roll from 2004
3,300 for irrigation from VRI
3,300 for additional irrigation at Pirate Ship Park
28,000 GOCO grant for Betty Ford Alpine Gardens
28,000 pass thru GOCO grant for Betty Ford Alpine Gardens
10,762 manhole sales profit from 2004
10,762 AIPP additional expenditures for 2004 manhole sales profit
35,000 04 Public Art donation from Daymer
25,000 add'1 funding needed of design serivices for Meadow Drive
73,020 Rec Path Maintenance roll from 2004
Supp 1 of2005 050405 S-1 3/31/2005 12:22 PM
Proposed Supplemental Appropriations and Budget Adjustments #1 of 2005
Revenue Expenditure
Increase Increase
Version 1
First Reading
Description (Decrease) (Decrease) Reason
Miscellaneous 12,030 Street Furniture roll from 2004
Miscellaneous 9,500 Bear Proof trash containers roll from 2004
Construction Services 8,734 Donovan Park-lower bench roll from 2004
Construction Services 33,588 Pirate Ship Park roll from 2004
Construction Services 16,555 Trailhead Signs roll from 2004
Construction Services 57,256 N. Frontage Road Rec Path roll from 2004
Professional Fees 1,657 Public Art roll from 2004
Subtotal RETT Projects Fund 42,062 314,402
General Fund
Shared Projects 6,000 Eagle County donation for 4th of July
CSE Contributions 6,000 add'1 funding for 4th of July
Police Overtime 1,000 extra duty for Gymnastics Ctr parking lot weekends in January
Current Property Taxes 4,538 increase to actual
Shared Projects 5,000 from VRD for bubble storage Nov'04-Oct'OS
Transfer to RETT 10,762 manhole cover revenue from 2004 roll to RETT in 2005
Fire Department Training 8,000 Train firefighters to conduct fire inspections during redevlopment
Police Salaries and Benefits - 56,900 Part-time CEO's to provide 7 day a week coverage in construction areas
PW Seasonal Salaries 23,100 Part-time construction inspector
PW Seasonal Benefits 2,900 Part-time construction inspector
Computer Software R&M (62,000) move to correct line item and fund
Transfer to CPF 62,000 move to correct line item and fund
Subtotal General Fund 15,538 108,662
Heavy Equipment Fund
Misc Capital Outlay
Subtotal Heavy Equipment Fund
Conference Center Fund
Design Services
Subtotal Conference Center Fund
Total All Funds
100,000 purchase of new snowblower, in '04 budget but not spent
0 100,000
314,008 Conference Center roll from 2004
0 314,008
(161,344) 2,892,666
Supp 1 of 2005 050405 S-2 3/31/2005 12:22 PM
Version 1
First Reading Supplemental 1
TOWN OF VAIL
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
Revenue
Local Taxes
Sales Tax
Property and Ownership
Ski Lift Tax
Franchise Fees, Penalties, and Other Taxes
Licenses 8~ Permits
Intergovernmental Revenue
Transportation Centers .
Charges for Services
Fines & Forfeitures
Earnings on Investments
Rental Revenue
Miscellaneous and Project Reimbursements
Total Revenue
Expenditures
Salaries .
Benefits
Subtotal Compensation and Benefits
2004 2004 2005
Amended Actual Over (Under) 2005 Amended
Budget (Unaudited) Amended Budget Budget
8,881,480 8,881,480 - 8,772,600 8,772,600
2,646,945 2,620,871 (26,074) 2,632,920 2,637,458
2,420,500 2,496,162 75,662 2,438,000 2,438,000
668,700 700,273 31,573 688,500 Ii88,500
1,235,581 1,685,277 449,696 2,620,450 2,620,450
1,468,500 1,486,345 17,845 1,324,597 1,324,597
3,023,167 3,356,060 332,893 2,955,000 2,955,000
672,985 736,912 63,927 688,337 688,337
201,950 209,661 7,711 202,900 202,900
109,000 171,475 62,475 120,000 120,000
707,142 803,939 96,797 748,865 '748,865
297,959 387,264 89,305 283,950 294,950
22,333,909 23,535,719 1,201,810 23,476,119 23,491,657
10,214,843 10,041,892 (172,951) 10,703,391 10,778,091
3,495,124 3,368,357 (126,767) 3,710,434 3,'719,634
13,709,967 13,410,249 (299,718) 14,413,825 14,497,725
Contributions and Special Events 947,346 913,870 (33,476) 811,876 817,876
All Other Operating Expenses 4,679,594 4,406,243 (273,351) 4,798,983 4,744,983
Heavy Equipment Operating Charges 1,469,908 1,406,066 (63,842) 1,609,506 1,609,506
Heavy Equipment Replacement Charges 437,977 424,478 (13,499) 581,522 581,522
Dispatch Services 463,813 463;813 - 559,034 559,034
Total Expenditures 21,708,605 21,024,719 (683,886) 22,774,746 22,810,646
Revenue Over (Under) Expenditures 625,304 2,511,000. 1,885,696 701,373 681,011
Transfer to Capital Projects Fund (1,773,800) (1,773,800) - - (62,000)
Transfer to RETT Fund (10,762)
Beginning Fund Balance 10,376,744 10,376,744 - 9,228,248 11,'113,944
Ending Fund Balance $ 9,228;248 $ 11,113,944 $ 1,885,696 $ 9,929,621 $ 11,722,193
GF-1
Version 1
First Reading Supplemental 1
TOWN OF VAIL
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Sales Tax
Federal Grant Revenue
Lease Revenue
CDOT Reimbursement
Transfer from General Fund
Transfer from Dispatch Services Fund
Transfer from RETT
Project Reimbursement
Eagle County Grant Revenue
Interest Income & Other
Total Revenue
Expenditures
Equipment Purchases
Document Imaging
Software & Hardware Upgrades
Web Page DevelopmenUEcommerce
Eagle County CAD / RMS Project
Police Copier
Police Vehicles Hardware Laptop
Video Security for Jail
Patrol Car Video Cameras
Quick Response Vehicle -Fire Dept
Fire Department Breathing Apparatus
Replace Buses
GPS for Buses
Police Vehicles
Vehicle Expansion
Subtotal Equipment Purchases
Capital Maintenance
Bus Shelter Replacement
Capital Street Maintenance
Parking Structure Improvements
General Facility Improvements
Subtotal Capital Maintenance
Buildings & Improvements
Town Manager's Residence
Town Manager's Office
2004 2005
2004 Actuals Over (Under) 2005 Amended
Amended (Unaudited) Amended Budget Budget
6,118,520 6,700,095 581,575 5,848,400 5,&48,400
1,369,097 1,361,098 (7,999) 2,130,832 1,740,240
150,000 189,480 39,480 150,000 150,000
40,322 40,322 - - -
1,773,800 1,773,800 - - 62,000
110,000 110,000 - - -
1,130,205 1,130,205 - - -
2,188,290 1,314,214 (874,076) 27,000 886,648
366,000 366,510 510 1,000,000 250,000
50,000 82,987 32,987 25,000 25,000
13,296,234 13,068,711 (227,523) 9,181,232 8,962,288
20,440 20,437 (3) 40,000 40,000
203,560 205,872 2,312 42,000 42,000
- - 50,000 50,000
676,600 662,804 (13,796) 50,000 179,470
= - 10,310 10,310
68,485 65,808 (2,677) - -
11,500 10,628 (872) - -
- - - 45,000 45,000
107,370 108,555 1,185 - -
25,000 24,772 (228) 25,000 25,000
2,377,964 2,295,622 (82,342) 2,401,200 2,430,700
60,000 30,720 (29,280) 240,000 269,280
279,200 274,272 (4,928) - -
- - 40,300 40,300
3,830,119 3,699,490 (130,629) 2,943,810 3,132,060
30,250 10,532 (19,718) 30,000 38,000
855,000 620,054 (234,946) 890,000 1,124,945
520,000 520,000 - 420,000 508,740
571,286 482,542 (88,744) 331,500 331,500
1,976,536 1,633,128 (343,408) 1,671,500 2,003,185
56,800 56,786 (14)
7,343 8,309 966
Fire infrastructure improvements 77,367 56,730 (20,637) 250,000 2'70,635
Fiber Optics in Buildings 15,000 21,650 6,650 90,000 90,000
Dobson Ice Arena 176,250 163,880 (12,370) - 10,000
Way Finding Improvements 85,573 6,289 (79,284) - '79,284
Donovan Park Pavilion 51,465 46,978 (4,487) 42,000 42,000
Multi-Purpose Recreation Facility 1,677,290 1,451,816 (225,474) - $8,000
Subtotal Bldgs /Improvements .2,147,088 1,812,438 (334,650) 382,000 579,919
Streetscape Projects .
West & East Meadow Drive
204,617 55,256 (149,361) - 199,360
Village Streetscape 4,271,425 3,146,998 (1,124,427) 1,295,190 2 419 615
Subtotal Streetscape Projects 4,476,042 3,202,254 (1,273,788) 1,295,190 2,618,975
CPF-1
Version 1
First Reading Supplemental 1
TOWN OF VAIL
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2004 2005
2004 Actuals Over (Under) 2005 Amended
Amended (Unaudited) Amended Budget Budget
Housing Program
Buy-Down Program - - - 200,000 200,000
Timber Ridge Debt Service Guarantee - - - 925,000 925,000
Subtotal Housing Program - - - 1,125,000 1,125,000
Lionshead Redevelopment
Lionshead Improvements 104,616 90,659 13,957 300,000 313,955
Subtotal Lionshead Redevelopment 104,816 90,659 13,957 300,000 3'13,955
Other Improvements
Revise TOV Master Plans - 100,000 100,000
Street Light Improvement Program 50,000 62,804 12,804 50,000 50,000
Drainage Improvements 75,000 75,000 - 75,000 '75,000
I-70 Noise 63,303 58,340 (4,963) 550,000 550,000
Subtotal Other Improvements 188,303 196,144 7,841 775,000 775,000
Total before Financing 12,722,704 10,634,113 (2,060,677) 8,492,500 10,548,094
Transfer for Debt Service 2,337,897 2,337,905 8 2,422,154 2,422,154
Total Expenditures 15,060,601 12,972,018 (2,080,669) 10,914,654 12,970,248
Revenue Over (Under) Expenditures (1,764,367) 96,693 (2,088,583) (1,733,422) (4,007,960)
Beginning Fund Balance 8,054,258 8,054,258 6,289,891 8,150,951
Ending Fund Balance $ 6,289,891 $ 8,150,951 $ (2,088,583) $ 4,556,469 $ 4,142,991
CPF-2
Version 1
First Reading Supplemental 1
TOWN OF VAIL
Real Estate Transfer Tax Fund
Summary of Revenue, Expenditures, and Changes in Fund Balance
REVENUE
Real Estate Transfer Tax
Golf Course Lease
Lottery Revenue
Land Sales & Exchange
Project Reimbursements
AIPP Revenue
Interest Income & Other
Transfer from GF
Recreation Amenity Fees
Total -Revenue
EXPENDITURES
Annual Maintenance
RETT Collection Costs
Rec. Path Capital Maintenance
Betty Ford Alpine Gardens Support
Tree Maintenance
Street Furniture Replacement
Black Gore Creek Sand Mitigation
Park Capital Maintenance
Bear Proof Containers
Park, Path & Landscape Maintenance
Subtotal Maintenance
Recreation Path/Trail Development
Cascade Bike Path
Trailhead Development
N. Frontage Rd. (School to Roundabout)
Village Streetscape Design & Implement
Meadow Drive
Subtotal Pathways
Capital Maintenance
ADA Compliance w/ VRD
Raw Water Project
Pirate Ship Park =Per Safety Plan
Big Hom Park -Per Safety Plan
Public Art
Subtotal Capital Maintenance
Park Development
Donovan Park
White Water Park
Skate Park
Vail Memorial Park
Subtotal Park Development
2004 2004 Actual 2005
Amended Actuals Over (Under) 2005 Amended
Budget (Unaudited) Budget Budget Budget'
4,225,000 4,819,743 594,743 4,623,000 4,623,000
112,579 107,941 (4,638) 115,956 115,956
20,000 21,686 1,686 20,000 20,000
50,000 56,600 6,600 - 3,300
35,000 35,000 -
64,000 116,372 52,372 51,000 79,000
10,762
63,000 226,745 163,745 194,600 194,600
4,534,579 5,384,087 849,508 5,004,556 5,046,618
211,250 240,987 29, 737 231,150 231,150
135,200 62,178 (73,022) 140,608 213,628
89,000 75,000 (14,000) -94,000 122,000
33,000 28,410 (4,590) 87,000 87,000
25,000 12,969 (12,031) 25,000 37,030
150,000 150,000 0 100,000 100,000
- 0 0 114,500 114,500
9,500 0 (9,500) 10,000 19,500
791,917 749,963 (41,954) 1,097,991 1,097,991
1,444,867 1,319,507 (125,360) 1,900,249 2,022,799
- 0 150,000 150,000
20,000 3,444 (16,556) 20,000 36,555
650,000 592,744 (57,256) - 57,256
2,450,000 2,450,000 0 2,300,000 2,300,000
- 0 - 25,000
3,120,000 3,046,188 (73,812) 2,470,000 2,568,811
- 0 50,000 50,000
1,000 1,042 42 228,097 228,097
332,370 298,782 (33,588) - 36,888
- 0 225,000 225,000
64,213 62,556 (1,657) 120,000 167,419
397,583 362,380 (35,203) 623,097 707,404
12,000 3,266 (8,734) 41,000 49,734
41,683 41,683 - - -
100,000 100,000
- 2,250 2,250 - -
53,683 44,949 (8,734) 141,000 149,734
RT-1
Version 1
First Reading Supplemental 1
TOWN OF VAIL
Real Estate Transfer Tax Fund
Summary of Revenue, Expenditures, and Changes in Fund Balance
Open Lands
Open Space Acquisition
Subtotal Open Lands
Project Management
Parks and Landscaping,
AIPP
Subtotal Project Management
Total Expenditures
Revenue Over (Under) Expenditures
Transfer to Capital Projects Fund
Beginning Fund Balance
Ending Fund Balance
2004 2004 Actual 2005
Amended Actuals Over (Under) 2005 Amended
Budget (Unaudited) Budget Budget. Budget
- - - 500,000 500,000
- - - 500,000 500,000
78,827 79,491 664 81,735 81,735
- - 84,326 84,326
78,827 79,491 664 166,061 166,061
5,094,960 4,854,765 (240,195) 5,800,407 6,114,809
(560,381) 529,322 1,089,703 (795,851) (1,068,191)
(1,130,205) (1,130,205) -
6,280,458 6,280,458 - 4,589,872 5,679,575
$ 4,589,872 3 5,679,575 $ 1,089,703 $ 3,794,021 $ 4,611,384
RT-2
Version 1
First Reading Supplemental 1
TOWN OF VAIL 2005 BUDGET
SUMMARY OF REVENUE EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
Revenue
Town of Vail Interagency Charge
Insurance Reimbursements & Other
Earnings on Investments
Equipment Sales and Trade-ins
Total Revenue
Expenditures
Salaries 8~ Benefits
Operating, Maintenance 8~ Contracts
Capital Outlay
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
2004 2004
Amended Actuals Over (Under) 2005
Budget (Unaudited) Amended Budget
2005
Amended
Budget
1,956,305 1,883,150 (73,155) 2,256,246 2,256,246
37,900 19,505 (18,395) 37,900 37,900
3,400 7,452 4,052 5,300 5,300
47,400 41,926 5,474 101,860 101,860
2,045,005 1,952,033 (92,972) 2,401,306 2,401,306
817,109 797,550 (19,559) 841,209 841,209
700,704 711,357 10,653 801,842 801,842
567,200 401,749 (165,451) 519,920 619,920
2,085,013 1,910,656 (174,357) 2,162,971 2,262,971
(40,008) 41,377 81,385 238,335 138,335
489,897 489,897 449,889 531,274
$ 449,889 $ 531,274 $ 81,385 $ 688,224 $ 669,609
HEF-1
Version 1
First Reading Supplemental 1
TOWN OF VAIL
REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CONFERENCE CENTER FUND
2004 2004 Actual 2005
Amended Actual Over (Under) 2005 Amended
Budget (Unaudited) Budget Budget Budget
Revenue
Sales Tax 1,740,000 1,832,269 92,269 1,707,000 1,707,000
Public Accomodations Tax 1,605,000 1,730,378 125,378 1,572,000 1,572,000
Subtotal Taxes 3,345,000 3,562,647 217,647 3,279,000 3,279,000
Penalties and Interest on Delinquent Taxes 4,423 4,423
Interest 67,603 67,603
3,345,000 3,634,673 289,673 3,279,000 3,279,000
Expenditures - Admin
Management Fee 167,250 178,354 11,104 163,950 163,950
Office Supplies 4,000 1,315 (2,685)
Postage 1,300 725 (575)
Subtotal Administration 172,550 180,394 7,844 163,950 163,950
Capital Outlay
Professional Fees 270,000 609,544 339,544 49,271 49,271.
Design Fees 830,000 179,740 (650,260) 658,599 972,607
Subtotal Capital Outlay. 1,100,000 789,284 (310,716) 707,870 1,021,878
Total Expenditures 1,272,550 969,678 (302,872) 871,820 1,185,828
Revenue Over (Under) Expenditures 2,072,450 2,664,995 592,545 2,407,180 2,093,172
Beginning Fund Balance 3,026,538 3,026,538 - 5,098,988 5,691,533
Ending Fund Balance 5,098,988 5,691,533 592,545 7,506,168 7,784,705
CCF-1
TOWN OF VAIL MEMORANDUM
TO: Stan Zemler
Council Members
FROM: Jacque Lovato
DATE: 4th Qtr 2004
RE: Investment Report
Enclosed is the investment report with balances as of December 31, 2004.
The estimated average yield for the pooled cash fund was 1.61 1 %. As of
12/31 /04, the yield curve for 3 months, 6 months, and 1 year are 2.22%, 2.50%,
and 2.67% respectively. .
Please call me if you have any questions.
Town of Vail, Colorado
Investment Report
Summary of Accounts and Investments
For Month Ended 12/31 /04
Certificates of Deposit (see page 4)
Commercial Banks
Colorado Investment Pools
Money Market Funds
Total
Percentage of Portfolio in Savings & Loans
U.S. Government Securities (see page 4)
FHLMC'S -Piper Jaffray
FNMA'S, GNMA'S, FHLMC'S & SBA'S -Dana
Total
Total Portfolio
Maturing Within 12 Months
Maturing Within 24 Months
Maturing After 24 Months
12/31 /04
Page 2
2004
Balances Percentage
06/30/04 of Total
$1, 601,044 5.48
$2,247,312 7.69%
$ 20,009,474 68.49
$38,796 0.13%
$23,896,625 81.79%
0.00%
$3,573,911 12.23%
$1, 744, 249 5.97
$5,318,160 18.20%
$29,214,786 100%
$24,834,476 85.01
$1,493,438 5.11
$2,886,872 ~ 9.88%
$29,214,786 100.00%
Investments12312004
Money Market Funds
as of 12/31 /04
Institution
Type of Accounts
COMMERCIAL BANK ACCOUNTS
First Bank of Vail -Operating
Interest
Balance
Total Commercial Bank Accounts
For the Month of 06/30/04
Balances
High Low Average 12/31 /04
1.490% 1.230% 1.370%
$4,279,224 $2,398,687 $3,159,962
$ 2, 247, 312
LOCAL GOVERNMENT INVESTMENT POOLS
Colotrust General Fund
Interest
Balance
Total Local Government Investment Pools Accounts
MONEY MARKET FUNDS
Schwab Institutional Money Market Fund -Dana Investments
Interest
Balance
Vail Super Now Public Funds Account
Interest
General Operating Account
Balance
WestStar Bank Money Market Public Account
Interest
Balance
Total Money Market Funds
Total All Accounts
12/31 /04 Page 3
$2,247,312
1.150%
$20,009,474
$20,009,474
1.000%
$8,971
1.000%
$29,825
0.000
$0
$38,796
$22,295,582
Investments 12312004
Bank Name, Location
Certificates of Deposit
as of
12/31 /04
Rates Purchase Maturity
Ins Coupon Yield Date Date
------------------ ------------------ ----
Weststar Bank, Vail Colorado -------------- - ----------------- - -----------------
FDIC 2.960% 3.000% 1-Apr-03 1-Apr-05
Alpine Bank, Vail Colorado (# 19750)
FDIC 3.639% 3.700% 7-Sep-04 7-Sep-08
Alpine Bank, Vail Colorado (#1 9751)
FDIC 2.570% 2.600% 4-Sep-04 7-Sep-06
Avg Yield 2.941
12/31 /04 Page 4
Investments 12312004
Days to
Maturity Maturity
at Purchase Value
731 5533,800
37986 5504,550
37258 5562,693
51,601,044
Government Securities
as of 12!31 /04
'''Federal Agency Discount Notes & Bonds••'
Days/Vears
Int Rete Purchase Maturity to Maturity Market Original
Agencv Fund Coupon Vield Date Date at Purchase Value Cost
FHLMC 38409.3 Pooled/USBanco 7.057% 0.000% 26-Apr-04 26-Nov-04 274.0 90 SO
FHLMC 39X-CK-8 Pooled/USBanco 1.625% 0.000% 17-Jun-03 17-Jun-05 2.0 SO SO
FHLMC 4A4RA-4 Pooled/USBanco 2.875% 0.000% 2-Jun-03 15-Sep-05 2.3 SO SO
FHLMC 6F3-WC-6 Pooled/USBanco 1.750% 0.000% 2-Jun-03 2-Dec-05 2.5 90 SO
FHLMC 8X2-ZC-2 Pooled/USBanco 2.000% 2.578% 1-Dec-04 23-Feb-06 1.2 9261,873 9263,167
FHLMC 3MV-HK-2 Pooled/USBanco 2.500% 1.647% 2-Jun-03 15-Mar-06 2.8 5119.208 5722,775
FHLMC 6F5-SX-0 Pooled/USBanco 2.300% 2.652% 1-Dec-04 28-Apr-06 1.4 9261,979 9264,296
FHLMC 39X-LA-0 Pooled/USBanco 2.220% 2.220% 23-Jun-03 23-Jun-O6 3.0 5118,360 5120,000
FHLMC 3X9-TY-6 Pooled/USBanco 3.100% 3.100% 1-Dec-04 30•Jun-06 1.6 8264,656 5265,000
FHLMC 39X-LF-9 Pooled/USBanco 2.710% 2.110% 25-Jun-03 25-Sep-06 3.3 5117,816 8120,000
FHLMC 39X-L5.1 Pooled/USBanco 1.400% 2.400% 26-Jun-03 26-Doc-06 3.5 9717,996 5120,000
FHLMC 39X-G8-i Pooled/USBanco 2.375% 0.000% 26-Jun-03 26-Mar-07 3.8 SO SO
FHLMC 3X9-TP-5 Pooled/USBanco 3.345% 3.345% 1-Dec-04 ~ 28-Dec-06 2.1 5265,106 5265,000
FHLMC 39X-KZ-6 Pooled/USBanco 2.400% 2.400% 19-Jun-03 19-Jun-07 4.0 5122,175 5125,000
FHLMC 3X9-TW-0 Pooled/USBanco 3.670% 3.670% 1-Dec-04 29-Jun-07 2.6 9265,424 8265,000
FHLMC 4A4RH-9 Pooled/USBanco 3.500% 2.200% 2-Jun-03 15-Sep-07 4.3 9125,351 • 9131,609
FHLMC 31T-FG-1 Pooled/USBanco 3.500% 2.200% 2•Sep-04 24Sep-07 3.1 599,660 5131,609
FHLMC 3X5-UR-7 PooledlUSBanco 3.050% 3.050% 30-Mar-04 26-Mar-07 3.0 9148,305 9150,000
FHLMC 39X-G7-3 Pooled/USBanco 2.580% 2.580% 20-Jun-03 20-Dec-07 4.5 9121,850 9123,825
FHLMC 39X-G4-0 Pooled/USBanco 3.050% 3.050% 26-Jun-03 26-Mar-0B 4.8 9123.025 5125,000
FHLMC 3X6•GL-4 PooledlUSBenco 3.570%~ 3.499% 2-Sep-04 28-Apr-0B 3.7 894.307 595,225
FHLMC 68C-549 Pooled/USBanco 3.125% 3.125% 30-Nov-04 15-May-0B 3.5 5264,876 3269,520
FHLMC 39X-LH-5 Pooled/USBanco 3.000% 3.000% 18-Jun-03 18-Jun-0B 5.0 5722,500 5125,000
FHLMC BX3-WB-5 Pooled/USBanco 4.000% 4.000% 2-Se0.04 29-Sep-0B 4.1 8200.500 9200,000
FHLMC 58C-6U•5 Pooled/USBanco 3.296% 3.296% 1-Dec-04 15-Nov-0B 4.0 5258.705 9263,730
FHLMC 6F6-CY-3 Pooled/USBanco 4.000% 4.300% 2-Sep-04 28-Sep-09 5.1 5100,220 5100,000
Average Yield ~ 2.79% 53,573,911 93,645,750
• • •FNMA'S, ARM'S & SBA'S• •
Days/Years
Interest Rate Purchase Maturity to Maturity Market
Agency Fund Coupon Yield Date Date at Purchase Value
SBA 503819V-0 Pooled -Dane 5.520% t-Jul-97 25-Feb-11 13.7 874,582
SBA 500463V-D Pooled -Dana 4.625% 1-Aug-88 25•Jan-13 24.b 57,273
SBA 502640V-O Pooled -Dane 5.225% 1-Jun-94 25-Jun-19 25.1 517,490
SBA 502647V-0 Pooled -Dana 5.475% 1-Jul-94 25-Jun-19 25.0 514,790
SBA 502921 V-O Pooled -Dana 5.225% 1-Apr-9b 25-Dec•19 24.8 58,212
SBA 504417V•O Pooled -Dana 5.000% 1•Feb-99 25-Feb-24 25.1 524,431
SBA 505536V-M Pooled -Dena 4.875% 1-Aug-01 25-Jun•26 24.9 566,444
GNMA 8417 Pooled -Dena 4.625% 1-Oct•88 20-Oct-18 30.1 813,307
GNMA 8703 Pooled • Dana 3.750% 1-Sep-96 20-SaD•25 30.1 83,639
GNMA 8720 Pooled • Dena 4.626% 30-Sep-95 20-Oct-25 30.1 83,677
GNMA 8788 Pooled -Dena 3.375% 1-Jan-96 20-Jan-28 30.1 83,793
GNMA 80426 Pooled • Dena 3.500% 21-Jul-00 20-Jul-30 30.0 960,196
GNMA 80593 Pooled -Dena 3.375% 1-Apr-02 20-Apr-32 30.1 848,991
GNMA 80710 Pooled -Dena ~ 3.500% 1-Jul-03 20-Jul-33 30.1 571,758
GNMA 831137 Pooled -Dena 3.000% 1-Dec-03 20-Nov-33 30.0 997,117
FNMA 555921 Pooled -Dana 3.749% 1-Oet-03 1-SeD-35 31.9 5117,844
FNMA 334439 Pooled -Dana 4.713% 1-Dec•95 1•Apr-24 28.4 99,102
FNMA 353253 Pooled -Dana 3.330% 1-Jul-96 1-May-26 29.9 42,396
FNMA 520790 Pooled -Dana 4.520% 1-Jun-00 i-Apr-28 27.9 917,857
FNMA 546468 Pooled -Dana 3.905% 24May-00 i-Jun-28 28.0 816,859
FNMA 535326 Pooled -Dana 3.598% 26-Jun-00 t-Jun-28 28.0 820,578
FNMA 323798 Pooled -Dana 3.859% 1-Dec-99 1-May-29 29.4 812,588
FNMA 527140 Pooled • Dena 4.250% 1-Dec-99 1-Dec-29 30.0 81,853
FNMA 576517 Pooled • Dana 4.006% ~ 1-Mar•01 1-Feb-30 28.9 913,427
FNMA 567875 Pooled -Dana 4.206% 1-Dec-00 1•Sep-30 29.8 823,991
FNMA 593947 Pooled -Dana 4.139% 1-Dec-0i 1-Dec-30 29.0 854,094
FNMA 545057 Pooled -Dana 4.834% 1-May-01 1-May-31 30.0 976,627
FNMA 605415 Pooled -Dana 5.229% 1-Aug-01 1-Aug-31 30.0 963,886
FNMA 650970 Pooled -Dena 3.468% 1-Aug-01 1-Jul-32 30.9 527,537
FNMA 709092 Pooled -Dena 3.301 % 7-Jun-03 1-Jun-33 30.0 8122,682
FNMA 723667 Pooled -Dana 3.128% t-JUV-03 1-Jul-33 30.0 969,470'
FNMA 725462 Pooled -Dana 3.819% 1-Apr-04 t-Jan-34 29.8 884,691
FNMA 791573 Pooled -Dana 2.698% 1-Jul•04 1-Aug-34 30.7 9102,975
FNMA 555624 Pooled -Dana 3.515% 1-Jun-03 1-Mar-38 34.8 , 881,271
FNMA 557073 Pooled -Dana 3.077% 7-Sep-00 1-Jun-40 39.8 829,075
FNMA 110540 Pooled -Dana 5.433% i-Nov90 1-Mey-20 29.5 974,692
FNMA 327446 Pooled -Dana 4.927% 1-Oct-95 1-Aug-22 26.9 515,582
FHLMC 775572 Pooled -Dana 3.697% 1-Sep-94 1-Jun-24 29.6 555,165
FHLMC 865469 Pooled -Dana 5.870% 1-Dec-95 1-Aug-25 29.7 35,414
FHLMC 610476 POOIed-Dana 3.490% 1-Mar-96 1-Mar-26 30.0 5497
FHLMC 755344 Pooled -Dana 3.721 % 1-May-00 1-Mar-28 27.9 529,565
FHLMC 645235 Pooled -Dana 4.590% 1-Ju1-00 1-Mer-29 28.7 83,037
FHLMC 846784 Pooled -Dana 3.873% 1-Ju1-00 t-May-29 28.9 S 10,920
FHLMC 786867 Pooled -Dena 3.839% 1-NOV•99 1-Aug-29 29.8 830,074
FHLMC 846956 Pooled -Dana 4.103% 1-Nov-01 1-Nov-31 30.0 813,617
FHLMC 847166 Pooled -Dana 3.726% 1-Jul-03 1-Aug-33 30.1 569,691
FHLMC 847359 Pooled -Dena 3.803% 1-Dec-04 1-Dec-34 30.0 ~ 9117,418
FHLMC 865006 Pooled -Dana 6.685% t-Feb-89 1-Aug-18 29.5 53,595
FHLMC 865127 Pooletl -Dana 6.096% 1-Aug-89 1-Mar-19 29.6 53,235
FHLMC 865478 Pooled -Dana 5.282% 1-ADr-96 1-Feb-36 39.9 84,962
FHLMC 865663 Pooled -Dana 5.703% ~ 1-Nov-0O 1-Feb-30 29.3 58,552
FHLMC 765114 Pooled -Dana 6.331 % 1•Mar-99 1-Jan-18 18.9 512,690
Accrued Interest 55,447
Income Receivable 81,434
Average Yield 3.40% 97,744,249
Total 55,318,160
12/31/04 Pege 5
Investments12312004
ORDINANCE N0.9
SERIES OF 2005
AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL
GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND,
CONFERENCE CENTER FUND AND HEAVY EQUIPMENT FUND OF THE 2005 BUDGET FOR
THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID
APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2005 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance
No.25, Series of 2004, adopting the 2005 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain supplemental appropriations and budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following supplemental appropriations and budget adjustments for the
2005 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the expenditure or
(reduction) of said appropriations as follows:
General Fund $ 108,662
Capital Projects Fund 2,055,594
Real Estate Transfer Tax Fund 314,402
Conference Center Fund 314,008
Heavy Equipment Fund 100,000
Total 2 892 666
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any -
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith
are repeated to the extent only of such inconsistency. This repealer shall not be construed to revise
any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 5th day of April, 2005, and a public hearing shall be held on this Ordinance on
the 19th day of April, 2005, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
Rod Slifer, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Rod Slifer, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
MEMORANDUM
TO: VAIL TOWN COUNCIL
FROM: Stan Zemler, Town Manager
Farrow Hitt, Town Council Member
Kim Ruotolo, Town Council Member
Suzanne Silverthorn, Community Information Officer
Krista Miller, TOV Human Resources
DATE: April 5, 2005
SUBJECT: Update on Vail Visitor Information Center Committee
Information-Gathering and Operations Criteria
BACKGROUND
On February 15, 2005, the Vail Town Council approved a timetable for review and
selection of an operator for the Vail Village and LionsHead Visitor Information Centers,
to be enacted following completion of the current contract, held by the Vail. Valley
Chamber and Tourism Bureau, which expires September 30, 2005. The timetable
includes five phases taking place February 15 to July 5 (see attached). Phase-one is the
information-gathering phase with preliminary research gathered and evaluated by the
Town Council Visitor Information Center Committee, comprised of Farrow Hitt, Kim
Ruotolo, Stan Zemler, Krista Miller and Suzanne Silverthorn. Phase-two includes
development of new and/or modified criteria to be used in the request for proposals
(RFP). The Committee has convened four times during the two phases. Discussions
have included a review of 16 area visitor centers, a tour of the Vail Village Visitor
Information facility, a site visit to the Estes Park Visitor Center, and a conference call
with the Director of the Grand Junction Visitor and Convention Bureau. The purpose of
this Town Council update is to present a summary of the Committee's findings and to
discuss recommended next steps.
RESEARCH FINDINGS
Operational information supplied by 16 area visitor information centers was compiled
and evaluated (see attached matrix). Key findings include the following:
• It is not uncommon to have multiple or satellite locations. Seven of the 16 surveyed
have multiple locations. Visitor Center presence is increasing at airport locations with
the addition of the Eagle County Airport Information Desk.
• Highest visitations occur during summer season. Hours of operation extended during
summer by most.
• Six of 16 surveyed use hosts/ambassadors to augment guest services.
• Beaver Creek, Aspen and Vail appear to have largest comparative operating
budgets, due to staffing and number of locations.
• Most building ownership tied to municipalities or some other owner; only 2 are owned
by ChamberlTourism bureaus (Steamboat, Telluride).
• Most facilities are operated by ChamberlTourism bureaus. Estes Park and Grand
Junction Visitor Bureaus are operated as city departments. In both cases, fhe
transition to a city operation occurred following an action that caused the city to
question accountability by the respective chambers.
• Facility funding varies. Two are funded exclusively through chamber member dues.
Three are funded through dedicated tax and/or business license fees. Most others
are assisted through partner funding. For example, Jackson Hole has 7 entities
providing funding. Its visitor center promises to offer "everything you need in one
place" (park passes, ATM, stamps, mail drop, restrooms, interpretive-educational
programs, activity & lodging brochures, etc.) In Estes Park, each business within the
town pays an additional $150 per year to display their brochure in the visitor center.
• Only 2 of 16 surveyed (Vail and Telluride) actively book lodging and receive
commissions. The remainders offer aself-help booking process in which the visitor
receives materials to make his/her own arrangements.
• Most chamber-run centers limit display of information to members, where possible. In
Grand Junction and Estes Park, a lodge outside the municipal boundaries will be
included if the lodge pays a 3% of gross revenues fee.
• Eight of the 16 surveyed capture visitor demographics/surveys in their operations.
• Two of the 16 surveyed (Vail and Breckenridge) use secret shoppers to evaluate
staff.
• All of the 16 surveyed indicate the information center functions are a valued
community asset.
• In at least one case, Grand Junction, walk-in traffic has decreased due to self-help
availability via the internet.
ELEMENTS NEEDED TO CREATE AN EFFECTIVE DECISION-MAKING PROCESS
Based on the research findings, the Council Committee has identified three elements
needed to create an effective decision-making process: 1) get clear on purpose; 2)
establish goals for ongoing operations; 3) and define operational standards. The three
elements and associated Committee recommendations are presented below:
1. Get Clear on Purpose
As Recommended by the Council Committee:
The purpose of the Vail Information Centers is to assist visitors with their
questions and needs in a way that provides a positive impression about
Vail. The interaction creates a welcoming environment were visitors feel
safe to explore the resort at their own pace-whether it is a stroll through
the Villages for lunch, an impromptu activity, an overnight stay, or an
interest in returning.
2. Establish Clear Goals for Ongoing Decisions ~ Operations
As Recommended by the Council Committee:
• Business Decision Focus .
--What's best for community and Town of Vail
--Alignment with Town of Vaif vision and goals
• Fairness in Access, Representation
--Eliminate potential for favoritism
• Singular Focus and Purpose
--Remove possibility of conflicting roles
• Efficiencies
--Eliminate duplication and unnecessary expense
• Accountability
--Measurements
• Adaptability to Changing Circumstances
3. Define Operational Standards
As Recommended:
The Visitor Centers shall dispense information featuring Vail-based tourist
attractions, lodging, shops, restaurants, and other related matters in
accordance with previously-approved policies. The Committee also
recommends consideration of a "self-help" lodging and activity booking
system in which computer terminals and courtesy phones would be made
available for visitors to make reservations directly from the centers. No
commissions would apply. In addition, the Committee recommends
consideration of additional services currently provided by the town, such
as parking pass sales, the merchandising of manhole cover products, as
well as the sale of other town-related. items.
MOVING THE PROCESS FORWARD
In concluding the initial information-gathering phase, the Committee is seeking
confirmation of its recommendations on purpose, goals and operational. standards, which
will form the foundation for review and selection of an operator. However, in reviewing
the recommended criteria, a new question has surfaced in the review process:
Should the Town of Vail consider managing the Visitor Information Centers in lieu
of a fee for service third-party operator?
In particular, the Committee has identified a series of potential efficiency ideas, to
include:
• Increased use of volunteers to supplement full time visitor center staff.
• Evaluate peak hours of other TOV functions (parking pass sales, parking hosts,
etc.) and utilize these staff during non-peak parking for visitor center functions.
• Combine parking sales with visitor center operations and cross train staff for both
functions.
• Centralize all TOV "sales" functions in one location (manhole covers, jewelry,
etc.)
• Reduce third party overhead by using TOV accounting, information technology
functions, etc.
Clearly, many of the efficiencies described above could be implemented by a third-party
operator. The remaining goal areas (Business Decision Focus, Fairness, Singular
Focus, Accountability and Adaptability) also are capable of being established under a
third-party model or within the town's operational structure.
OPTIONS & ALTERNATIVES
If the purpose, goals and operational standards recommended by the Committee are
acceptable outcomes of the information-gathering process, the following options are
presented for consideration:
• Formalize purpose, goals, and operational standards for the Visitor
Information Centers at the April 19 evening Town Council meeting, to include
opportunities for public comment:
and/or
• Direct the Committee to draft a request for proposal (RFP) for athird-party
operator using the criteria outlined in this memorandum and according to the
timetable adopted in February which calls for Council review and approval of
the RFP on April 19.
s
and/or
• Direct the Committee to evaluate atown-run operational structure with a
presentation to occur April19.
Note: Council direction could include one or more options.
COMMITTEE RECOMMENDATION
The Council Committee recommends approval of all three options for consideration and
discussion on April 19.
ATTACHMENTS
• RFP Timetable
• Visitor Center Research Matrix
i
(ATTACHMENT)
VAIL VISITOR CENTER CONTRACTOR SELECTION TIMETABLE
Approved February 15, 2005
Phase 1-Information Gatherina February 15 March 15 2005
Staff will research visitor center operations in selected resorts and a matrix will be
prepared with,comparative information. The report will be reviewed by the Council
Information Center Committee (Farrow Hitt, Kim Ruotolo, Stan Zemler, Krista Miller,
Suzanne Silverthorn) with possible site visits and/or telephone interviews to complete
the information gathering process. The research will serve as the foundation for
drafting a request for proposals for the next operating sequence.
Phase 2-Request for Proposals Criteria March 15 April 19 2005
This next step will use the research obtained in phase 1, plus'existing operating
procedures, to determine new and/or modified criteria to be used in the request for
proposals (RFP). The Council Information Center- Committee will forward its
recommendations to the full Council on April 5, 2005, with approval of the RFP on
April 19, 2005.
• Phase 3-Issuance of Request for Proposals April 20 June 1 2005
In this phase, the RFP would be issued on April 20, 2005, with proposals due to the
Town of Vail no later than 12 Noon, June 1, 2005. Also during this phase, the
Council Information Center Committee will prepare RFP evaluation criteria.
Phase 4-Evaluation of Proposals June 2 June 15 2005
Taking place during this phase will be an evaluation of the proposals, based on the
criteria established in phase three. This evaluation will be conducted by the Council
Information Center Committee and will include interviews of the prospective
contractors on or before June 15, 2005. A written recommendation will be forwarded
to the full Town Council for consideration on June 21, 2005.
• Phase 5-Selection of Operator June 21 July 5 2005
In this phase, two meetings of the full Town Council have been set aside to finalize a
decision. The schedule provides allowances for interviews with the entire Town
Council, if desired.
• Phase 6-Approval of Operating Agreement July 6 August 2 2005
In this phase, a wntten operating agreement will be prepared which will contain
performance standards and all other relevant operating policies called out in the
RFP. The schedule allows for review by the full Council on August 2, 2005.
• Phase 7 -Getting Ready August 3 October 1 2005
During this final phase, the selected operator will have approximately two months to
prepare for the beginning of the contract period.
i
LocationsMow Accessed
No. of Visitors
Hours/Staffin
Hosts? When?
5 locations; main center near Hotel
3 160,000 annual (includes phone, email and 8 staff at peak; 3 main, 2 Wheeler, l kiosk,
.
Jerome; Opera House satellite/ped, use; walk-in) excludes airport stats. 2/3 summer 2 airport. Main, 8-5 M-F; Wheeler,10-6 365
As en tem .summer kiosk in mall; air ort visitors. da s; kiosk, 9-6; air art, 9 am-midni ht No.
' Info available inside Christie Lodge (used to
be housed and staffed by Chamber next to Use lodge concierge staff, 3 FTE
Avon Cit Market; fundin cut b Avon Council 6 to 10 visitors er da 7 am to 7 m No.
2 locations: Next to Coyote Cafe and
Spruce Saddle on Mountain (pedestrianlski
No walk-in stats;100 to 150 phone calls a Main, 8 to 5:30 year-round; Spruce Saddle,
11-3, winter only. Staff 3 at a time in winter;
No. Guest host program handled by
Beaver Creek Info Center access ;info tent used fors ecial events da durin eak 1-2 non- eak; 2 durin summer mountain o erations.
2 locations: Both locations 9-5 daily winter and summer.
North end of town and center of Village, 72,200 for 2004 ~ (One center closes for spring and fall) No. (Ambassador program for special
isitor center da -to-da
f
t
t
Breckenrid a both accessible via car or on foot. 63% summer, 37% winter 8 flt and 4 subs on-call staff both locations v
ar
o
events, no
Located in the center of Village -accessed First year in operation
Summer `04 - 7700
Wint:12-6 M-Su (extended if busy) - 3 plt
Yes. Ambassador program in winter during
Co er Mountain on foot. Winter'04 -'05 - 800 to date Feb. 8 Sum: 9.4 M-Su - 2 fft earl mornin and at end of ski da .
6 a.m. to midnight daily;l staff at each
one in each concourse and one in
4 booths 1.57 million for 2004 booth plus staff member from Denver Metro Yes. Ambassador program staffed by
Denver International Air ort ,
terminal buildin . 31 % summer, 14% winter, 55% other Convention and Visitors' Bureau at terminal volunteers hel s out ear round.
1 location near I-70 exit; accessible via car. 350 a day summer; 50 a day spring break;
Manages operation of the Eagle County 250 a day hunting season 9 to 6 daily summer; l0 to 4 M-F winter
Ea le Air ort throu h 'oint artnershi Closed mid-Nov. to mid-Feb. Staffed with 3;1 er shift No.
10-4 daily through April; will staff differently
Just opened in late December;1St month after April, possibly on-demand when flights
Ea le Count Air ort Desk inside air ort documented 1,000 eo le serviced come in. Staffed with 2;1 er shift No,
Junction of Hwys 36 and 34; accessible via
car; also on bikelpedestrian path. New
200,000 since 2003 Wint: 9.5 M-Sa and 10.4 Su
3 f/t staff, backup from 4 staff officed there
Yes. Ambassadors help on weekends
Estes Park facilit bein built. Hi hest visitation in summer Sum: 8-8 M-Su; Staffin not et known throw hout winter; eve da Ma -Oct.
Wint,1-6 M-F and 10-6 Sa, Su
Located downtown -accessible by foot, car Average of 330/month since opening late 1 p/t manager, 2 p/temps., 20 volunteers
i
F or bus November 2004. Summer schedule/staffin not et known No.
sco
r .
3 blocks from downtown, l 1'h and Grand. Wint: 9-5 M-F 10-2 Sa; Sum: 9-5 M-F 10-3
Accessed by car, foot. Satellite unmanned 1.5 million/year visitors to area (not centers) Sa-Su 1 flt year round emp, 4-5 high school
Glenwood S rin s kiosk downtown wlcom uter, ma s, uides. 80% June-Se tember scholarshi reci Tents are additional staff. No,
7 days/week year-round. 8:30-8 summer, Yes. 75 volunteers help wlvisitor center &
1 location at 1-70 exit -Horizon Drive, 25,000 for 2004 8:30-5 winter. Volunteer staff. Bureau staff assist as greeterslregistration for special ~
Grand Junction Accessible via car or foot 65% A ril - Se tember members recruitltrain/schedule for Center. events & conferences.
S
Locations/How Accessed No, of Visitors Hours/Staffin Hosts? When?
Wint: 9-5 - 3 flt
North end of town on way to national parks Fall: 8.5
Jackson Hole - accessible b vehicle or foot traffic. Just under 300,000 in 2004 Sum: 8-7 -15 f/t, B-9 volunteers No.
' 2 locations: Wint; 8-5 M-F and 10-3 Sa -1 f/t 1 p/t
Entrance totown -accessed by car 31,550 total Sum: 8-6 M-Sa and 10-4 Su - 2 flt 3 plt
Steamboat S rin s Yam a Valle Re Tonal Ai ort -desk 80% summer, 20% winter Air ort:11-4 M-Su - 2 Jt No.
1 location on Main Street at entrance to Wint: 9.5 M-Sa, some Sundays -1 f/t 2 p/t
town. Accessible via car or foot, plus easy 17,000 in 2004 Shoulder: 9-5 M-F (Apr., May, Oct., Nov.) Forest Service volunteers help one day per
Telluride handica access. 88% summer,l2% winter Sum: 9-7 dail - 2 flt 5 It week in summer.
LionsHead for vehicles; Vail Village for 91,672 visitors in 2004; 58%summer; 42% Wint: 9-5; Sum: 9-8; shortened hrs during Community Hosts on streets during
peds & cars; also Activity Desk in LH run by winter; 49% of all visitors went to Vail nonpeak; winter, 2 FTE and 5 PT; summer, weekends and holidays, summer and
Vail Vail Resorts Villa e; 51%to LionsHead 6 FTE winter eak; 9-11 am; 2-4 m; or 10-2
t
i
I
Annual 0 eratin Bud et
Facilit Owner
0 erator/Selection ProcesslContract
Fundin Source
Annual grant of $120,000 from City of
i
{ As en
$195,000 for cit locations; $90,000 air ort Aspen Chamber Resort Assn. has 5-year
lease from City of Aspen for main facility.
Part of facility is subleased to Stay Aspen-
Snowmass, a se orate entit City issues annual grant to help fund
operation; no contract for services system
in lace; would be referred b ACRA Aspen, plus $75,000 from Pitkin County to
fund airport; balance is from ACRA
membershi s
$0 Christie Lodge agreed to assist on a
tem ora basis
NIA N!A
Avon
k
Approximately $250,000, includes space
lease from Vail Resorts Fully funded by Beaver Creek Resort
Company. Employees paid by VRI and
contracted to BCRC Info Center is a service of Beaver Creek
Resort Company. Employees paid by URI
and contracted to BCRC
Beaver Creek Resort Com an
Beaver Cree b
een
Breckenridge Resort Chamber has
Breckenrid a
$65,OOOlboth locations Town of Breckenridge
Facilit and utilities rovided b town operator since 1964. Two-year contract has
alwa s been "automaticall "renewed.
Chamber member dues.
t
i
M
000
$21 Copper Mountain, Inc.
(Leases facility to Chamber with favorable
terms
Copper Mountain Resort Chamber chooses
to run the center as a member benefit.
Chamber member dues.
n
oun
a
Co er ,
Denver International Air ort $2.5 million Cit and Count of Denver
Town of Eagle leases building to Chamber
for $1 a year Air ort is a de artment of the cit .
Contract automaticall renewed each ear Cit and Count of Denver.
Eagle provides $25,000 of operating budget
USFS, $6,000; DOW, $1,000;10% from
chamber dues; sales; Historical Socie
Ea le $85,000 l
i
t
Ai
000 for 4-month ilot ro ram
$35 Eagle County Air Terminal Corporation;
managed by Eagle Valley Chamber w/
re Tonal chamber su ort, Vail-G sum na
RFP issued by Eagle County Air Term
Corporation; contract period is Dec. 21!04
to A ril 2105 with 1- ear renewal eriod
Ea le Count Air Terminal Cor oration
r or
Ea le Count ,
$200,000 for CVB operations; goal to
recover costs wlannual fees, rack charges,
counter sales
web
ad char es Town of Estes Park
(Convention and Visitors Bureau is a town
de artment
Estes Park Convention and Visitors Bureau
as a de artment of the town
Town of Estes Park
Estes Park ,
, d
t
l Inc
er Mountain
Co
n of Frisco
T
000 rou h uess
$75
Town of Frisco
Chamber a s ro ert taxes eere
un
Frisco Chamber of Commerce vo
to run the center. Still working on a
contract. ,
.,
pp
,
ow
Frisco Chamber of Commerce, Village at
Co er, Co er Mountain Resort Chamber
Frisco , t
t
h
i
S
350
$93 Glenwood Springs Chamber Resort Assoc.
with land lease from cit rac
as con
G.S. Chamber Resort Assoc.
to administer tourism promo fund which
includes center. Annual contract renewal. Tourism Promotion Fund is generated thru
2.5% lod in tax.
r
n s
Glenwood ,
000
$65 City of Grand Junction
(The Visitor & Convention Bureau is a city
de artment
Grand Junction Visitor & Convention
Bureau as a de artment of the cit
The bureau is funded thru 3% lod in tax
Grand Junction ,
E
I
Annual 0 eratin Bud et
Facilit Owner
0 erator/Selection ProcesslContract
Fundin Source
+' USES; Nat'I Park Serv; G. Teton Nat, Hist. 7 partner entities provide funding. (plus
I National Elk Refuge/National Fish & Wildlife Assoc.; J. H. Chamber; Nat'I Elk Refuge; N. Rocky Mountain Elk Foundation assists in
~ Jackson Hole $90,000 - $100,000 Service Amer. Moose Found,; W o. Game & Fish adviso ca acit .
Primarily chamber member dues (Town of
Steamboat Springs Chamber Resort Assoc. Steamboat contributes to chamber, but not
Steamboat S rin s Visitor Center is art of chamber buildin Steamboat S rin s Chamber Resort Assoc. s ecificall to Visitor Center
Telluride & Mountain Village Convention & Telluride & Mountain Village Convention &
Telluride $85,000 Visitors Bureau Visitors Bureau Business license fees and lod in taxes.
$237,108 for 2005. Commissions makeup Currently operated by Vail Valley Chamber
20% of total budget. Contract with TOV is & Tourism Bureau for aone-year period 80% funded by TOV; 20% funded by
Vail $175,675 Town of Vail followin RFP commissions
~~u
i
~
Measurements/Evaluation
Da •to-Da Activities
Sales Commissions?
Commissions = Em to ee Bonus?
Lodging bookings are referred to Stay
ARCA sees visitor center being integral to Assist with visitor questions and ideas for Aspen-Snowmass next door. No
other functions, such as marketing. They activities. In summer, try to convert day commissions for ARCA.Post cards, stamps
As en track number of visitors, info re nests, etc. travelers into overni ht travelers. & osters sold. N/A
Help book lodging thru vailonsale.com, plus
Avon NIA out of area activities. NlA NIA
Functions like a mini chamber. Assists with
visitor questions, copylfax center for Handles some ticket sales, such as rodeo.
Beaver Creek No. merchants, phone contact for special No commissions. No lod in bookin s. N/A
No set measurements; monitors/compares GreeUhelp guests; answer inquiries Yes, on bookings for activities where outfit
monthly visitor and phone call volume and received via web; ticket sales when wishes to provide commission (not Employee receives 3% of 13% total
Breckenrid a earl commissions received. a licable; limited merchandise sales. re uired , lod in thru website, not walk-in. commission,
First season open - no set measurements. Greethelp guests; put out signs; record
Co er Mountain Dail visitor counts recorded. visitor numbers and es of in uiries. No NIA
Quarterly and annual evaluations of staff, Greethelp guests with travel, flight, hotel,
desks are evaluated on staff performance. and destination info; provide maps and
Denver International Air ort Guest Services Unit Mana er accountable. directions; notar services. No. N/A
Goal: sales to fund one-third of operation GreeUhelp guests; sell items supplied by Receive commission on items sold in gift
Retaining funding partners; adding Eagle chamber members via commission shop; no lodging booked thru center, only
Ea le Count as fundin artner 'ewel , t-shirts, books, soa s, etc. referrals to member lod es No.
Originally thought there would be requests
Contract renewal pending in April;~Tim for lodging bookings; but there are none.
Ea le Count Air ort ho in for 5,000 contacts in ear one. Greetlhel nests. No lod in bookin s made. No.
Greethelp guests; maintain website; create
distribution materials; limited retail sales;
Estes Park First set of oats iscost-recove collect fees for racks ace, web listin ,etc, No. NIA
No set measurements; monthly reports to
Chamber and businesses include visitor Greethelp guests; business referrals;
Frisco counts and number of business referrals. s ecial event su ort. No, NIA
Visitor numbers are monitored. Executive Greethelp guests; limited merchandise
Director is ultimately responsible for sales; fulfill brochure requests; referrals to
Glenwood S rin s mono ement of tourism romotion fund. chamber businesses; chamber office hel . No. No.
Annual comparisons of number of guests
assisted. Department is measured like GreeUhelp guests; limited merchandise
Grand Junction other cit de artments. sales. No. N!A
Measurements/Evaluation Da -to-Da Activities Sales Commissions? Commissions = Em to ee Bonus?
'i Greetlhelp guests; Nat'I park pass sales;
~ Visitor numbers are monitored, co- issue hunting licenses; book and retail
Jackson Hole o erative entities evaluate own success. sales. No. N!A
No set measurements; personal Greet/help guests; state park registration
accountability (one-man show in winter.) for snowmobiles; sales of Chamber gift
Steamboat S rin s Summer staff returns ear after ear. certificates; s ecial event su ort. No NIA
Annual visitors are monitored, plus Greet/help guests; lodging reservations; Yes, 2% on lodging reservations initiated,
subjective evaluation from board members. online event ticket sales; update event based onpre-tax amount. Commissions
~, Telluride Executive Director is accountable. calendar, web site; fulfill brochure re nests. re resent 5% of overall bud et. No.
Info and directions, plus restaurant, activity
VVCTB: customer service levels, lodging. and lodging reservations for guests. Focus 15% from lodging bookings = 3%, software
Vail bookings, retails sales. TOV: TBD. is showin eve hin Vail has to offer su ort; 2% em to ee; 10% Visitor Center 2% on all lod in and activities booked
i
Geo ra hic Restrictions?
Visitor Sunre s?
Secret Sho er? I
Perceived Value to Communit
"If we don't run this, who will?"City can't
First priority is to provide appropriate info to Every few years, Leisure Trends is hired to run it as cheaply as ACRA due to benefits
guest whether member or not; when 1 survey via web, on-site and thru lodging. package. Studies suggest need for
entity is a member and 1 is not, members IDs who visitor is, where from, how spends relocation of visitor center to Main St.
I are referred first. Have collaborative time here, how got here, usefulness of Would capture $600,000 in additional
As en relationshi with Sta As en-Snowmass. visitor center, etc. No. overni ht bookin s most) summer .
Use vailonsale.com to book lodging; info on City Market location fell apart during merger
day trips; info on all lodges offered but have discussions wNVCTB; Avon Council wasn't
Avon trouble ettin lod es to su I materials. No. No. keen with re Tonal focus Edwards & Vail
Priority is to promote BC. Some general They get a lot of support. The goal is not to
pieces on valley OK, bus routes, activities make money, therefore serving customers
Beaver Creek balloonin , da tri info ke t in drawer. No. No. is not diluted with a seconda focus.
Information is provided on other areas Viewed as a big member benefit. Positive
when known; materials displayed of Electronic marketing survey; comment card relationship between chamber, resort, and
Breckenrid a Chamber member businesses onl . for visitor center. Yes. Two times er ear. town. New facilit from town in Dec. 05.
Information is provided on other areas
when known; materials displayed of Operation is highly valued at the resort. Not
Co er Mountain Chamber member businesses onl . No, No. viewed as a olitical entit .
Info provided on local and statewide
Denver International Air ort activities, lad in ,etc. No. No. re ular observance of service staff DIA values the function of the desks.
Member brochures supplied; also Gypsum was interested in participation;
"surrounding areas" like Glenwood or Town of Eagle vetoed and agreed to make
Ea le Summit, not from Vail/BC unless member No. No. u difference in costs.
Package pieces supplied by VCBA, Too soon to tell, but Eagle Chamber has
VVCTB, Eagle Valley Chamber; not been talking to County for 3 years to give it
Ea le Count Air ort individual feces No. No. a t .
Information is provided on other area
activities (not lodging) when known; rack Not yet, but at some point will randomly
Estes Park s ace sold onl to local businesses. surve visitors. No. Communit values center.
Information is provided on other areas Too soon to tell. "Any entity that spends
when known; rack space issold -discount Guest register requests demographic info taxpayer money is subject to political
Frisco to chamber members but o en to an one. and an comments. No. 'eo and ."
Information is provided on other areas
when known; materials displayed of No, but occasionally chamber members call Communitylbusinesses value.center. No
Glenwood S rin s Chamber member businesses onl . Yearl marketin surve s thru RRC. to see if their business ets recommended. concerns raised over how center is run.
Priority is given to local businesses; other Guest register requests demographic info, City Council is very supportive of bureau.
areas' material allowed if reciprocal number of nights in Grand Junction and if Staff has established excellent relationships
Grand Junction arran ements are made. Grand Junction is rima destination. No. with tourism arfners in Mesa Count .
~ Geo ra hic Restrictions? Visitor Surve s? Secret Sho er? Perceived Value to Communit
Rack space for chamber members; other Highly valued, Community
~ areas material allowed if reciprocal Guest register requests demographic info, memberslbusinesseslemployeessevd
Jackson Hole arran ements are made, avail. on re uest. destination and an comments. No. eople to the center re ularl .
. Information is provided on other areas Not specific to info center, but one-page Business community highly values center - ,
i, when known; materials displayed of ~ marketing surveys have been distributed in 80% of Steamboat businesses belong to
Steamboat S rin s Chamber member businesses onl . the ast. No Chamber. No olitical issues.
Issue is currently being discussed. Short verbal survey conducted re: how Yes, center is valued. Process to hire
Information is provided on other areas found Telluride (ad, web, word of mouth); outside consultant is undenxay to evaluate/
Telluride when known, but no materials dis la ed. drove or flew; re-booked reservations? No. make recommendations for entire Bureau.
No lodging booked outside TOV: Activities
not offered in Vail are OK. Brochures Email addresses are captured; survey sent. Yes. Goal is to receive 90% scores on Center is valued. Competition for contract
Vail dis la ed must be consistent with olic . to home address avera a award.
Visitor Center Information-Gathering
Summary
• It is not uncommon to have multiple or satellite locations. Seven of the 16 surveyed have multiple locations. Visitor Center presence is increasing at airport locations with addition of Eagle
County Airport Visitor Information Desk.
• Highest visitations occur during summer season (60% or more). Hours of operation extended during summer by most.
• Six of 16 surveyed use hosts/ambassadors to augment guest services.
• Beaver Creek, Aspen and Vail appear to have largest comparative operating budgets, due to staffing and number of locations.
• Most building ownership tied to municipalities or some other owner; only 2 are owned by Chamber/Tourism bureaus (Steamboat, Telluride).
• Most facilities are operated by ChamberlTourism bureaus. Estes Park and Grand Junction Visitor Bureaus are operated as city departments. In both cases, the transition to a city operation
occurred following an action that caused the city to question accountability by the respective chambers.
• Facility funding varies. Two funded exclusively through chamber member dues. Three funded through dedicated tax and/or business license fees. Most others are assisted through partner
funding. For example, Jackson Hole has 7 entities providing funding. Its visitor center promises to offer "everything you need in one place" (park passes, ATM, stamps, mail drop, restroom,
interpretive-educational programs, activity & lodging brochures, etc.) In Estes Park, each business within the town pays an additional $150 per year to display their brochure in the visitor center.
• Only 2 of 16 surveyed (Vail and Telluride) actively book lodging and receive commissions. The remainder offer aself-help booking process in which the visitor receives materials to make
his/her own arrangements.
• Most chamber-run centers limit display of information to members, where possible. In Grand Junction and Estes Park, a lodge outside the municipal boundaries will be included if the lodge
pays a 3% of gross revenues fee.
• Eight of the 16 surveyed capture visitor demographicslsurveys in their operations.
• Two of the 16 surveyed (Vail and Breckenridge) use secret shoppers to evaluate staff.
• All of the 16 surveyed indicate the information center functions are a valued community asset.
• In at least one case, Grand Junction, walk-in traffic has decreased due toself-help availability via the Internet.
Contacts:
Aspen
Ana Pevny, President and CEO, Aspen Chamber Resort Association, (970) 920-7140, hpevny@aspenchamber.org
Avon
Christie Lodge 949-7700, Crystal Mallory
Beaver Creek
6reckenridge
Tracy McCann, Breckenridge Resort Chamber, (970) 453-2913 x204, tmccann@gobreck.com
Copper Mountain
Steve or Judy Bowman, Copper Mountain Resort Chamber, (970) 968-6477, copperchamber@sprynet.com
Denver International Airport
Charles Maldonado, Denver International Airport, (303) 342-2000, charles.maldonado@diadenver.net
Eagle
Tim Cochran, 328-5220, Eagle County Airport
Estes Park
Terri Weldin or Peter Marsh, Estes Park Convention and Visitors Bureau, (970) 577-9900, tweldin@estes.orq, pwm@estes,orq
Frisco
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ro
Morgan Liddick, Frisco Chamber of Commerce, (970) 668-5547, friscocc@colorado.net
Glenwood Springs
Lori Hogan, Glenwood Springs Chamber Resort Association & Fitm Commission, (970) 945-6589, Lori@glenwoodchamber.com
Grand Junction
Irene Carlow, Grand Junction Visitor & Convention Bureau, (970)244-1480, irenec@ci.grandict.co.us
Jackson Hole
Jan Hutchinson, Jackson Hole Chamber of Commerce, (307) 733-3316, ianh@jacksonholechamber.com
Steamboat Springs
Eric McClelland, Steamboat Springs Chamber Resort Association, (970) 879-0882 x202, emcclelland@steamboatchamber.com
Telluride
Margaret Cruzzavala, Telluride & Mountain Village Convention & Visitors Bureau, (970) 728-3051 x52, margaret@visittelluride.com
Whistler
Shannon Story, Tourism Whistler, (604) 938-2769, sstory@tourismwhistler.com