HomeMy WebLinkAbout2005-08-16 Support Documentation Town Council Work Session
TOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:00 P.M., TUESDAY, AUGUST 16, 2005
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. Gregg Barrie ITEMITOPIC: Update on the status of the Cascade Village Capital
Improvements. (10 min.)
ACTION REQUESTED OF COUNCIL: None at this time.
BACKGROUND RATIONALE: Town Staff have been working
with representatives of CVMD to accomplish multiple projects
including safety improvements to Town-owned facilities, upgrades
to existing recreation paths, consolidation of access easements
through CVMD property. The purpose of this discussion is to
provide an update as the status of these multiple projects and to
hear any feedback the Council may want to offer.
STAFF RECOMMENDATION: None.
2. George Ruther ITEMITOPIC: PEC/DRB Update. (30 min.)
3. Chip Domke ITEMITOPIC: Vail Valley Exchange Update. (10 min.)
4. Russ Forrest ITEMITOPIC: Vail Conference Center -Input from Lodging
Community. (45 min.)
ACTION REQUESTED OF COUNCIL: Receive input from
representatives of the Lodging Community on the current proposal
for ballot language concerning the conference center.
BACKGROUND RATIONALE: At the Town Council meeting on
August 2, 2005, the Vail Town Council requested that the lodging
community review their position on the proposed ballot language
for the conference center and propose any amendments to the
current language by August 16. September 6"' will be the last
date to consider a resolution that would authorize a ballot question
for the November 2005 election. (30 min.)
\~
5. Judy Camp ITEMITOPIC: Council Contributions Input and Questions. (30
min.)
ACTION REQUESTED OF COUNCIL: Due to the variety and
increase of requests the town has received for the 2006 Council
Contribution requests, we would like to take this opportunity for
council to ask any questions or have a discussion to make the
actual decision process easier on September 6.
BACKGROUND RATIONALE: A preliminary review by staff
showed a number of new requests and additional dollars
compared with previous years. Today's discussion is an
opportunity to raise additional questions or clarifications from the
requestors.
STAFF RECOMMENDATION: Will be provided on September 6,
2005.
6. Russ Forrest ITEMITOPIC: Future Town Cleanup Day Update. (15 min.)
7. Caroline Bradford ITEMITOPIC: Black Gore Creek Traction Sand Update. (20 min.)
The Eagle River Watershed Council will present an update on
activities and progress being made regarding traction sand on Vail
Pass. Fall 2005 capitol project at 187.5 as well as proposed sand
removal from the stream above Gore Creek in 2005 and 2006 will
be presented.
8. Judy Camp ITEM/TOPIC: Discussion of First Reading of Ordinance No. #19,
Series 2005, an Ordinance making supplemental appropriations to
the 2005 Budget, Supplemental Appropriation No. #2. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments, Ordinance No. #19, Series 2005, on first reading.
BACKGROUND RATIONALE: To be provided in separate memo.
STAFF RECOMMENDATION: Approve Ordinance No. #19,
Series 2005, on first reading.
9. ITEMITOPIC: Information Update. (10 min.)
- Strategic. Planning.
- Timber Ridge Update.
10. ITEM/TOPIC: Matters from Mayor & Council. (30 min.)
11. ITEMITOPIC: `Executive- Session, pursuant to (1) C.R.S. § 244-
402(4)(a)(e) discussion to determine positions, develop a strategy
arid/or to instruct negotiators regarding. the purchase, acquisition
or sale of real property; (2) C.R.S. § 246-402(4)(b) update on
pending and threatened litigation and to receive legal advice on
specific legal questions. (40 min.)
12. ITEM/TOPIC: Adjournment. (4:10 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 12 NOON, TUESDAY, SEPTEMBER 6, 2005 IN THE VAIL TOWN
COUNCIL CHAMBERS.
Sign language interpretation available upon request with 24hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
PLANNING AND ENVIRONMENTAL COMMISSION
PUBLIC MEETING
August 8, 2005
T4ii~t1FVAIL
PROJECT ORIENTATION -Community Development Dept. PUBLIC WELCOME 12:00 pm
1. Staff memorandums were discussed with Commission members; no direction given.
MEMBERS PRESENT
Chas Bernhardt
Doug Cahill
Anne Gunion (unti13:30 p.m.)
Bill Jewitt
Rollie Kjesbo
George Lamb.
David Viele
MEMBERS ABSENT
Site Visits:
1. Lodge Tower - 200 Vail Road
2. Conference Center - 395 East Lionshead Circle
Driver: George
Public Hearing -Town Council Chambers 2:00 pm
1. A request for a final review of a variance from Section 12-6D-6, Setbacks, Vail Town Code,
pursuant to Section 12-17, Variances, Vail Town Code, to allow for Gross Residential Floor Area
to be constructed within the front setback, located at 1797 Alpine Drive/Lot 40, Vail Village West
Filing 1, and setting forth details in regard thereto.
Applicant: Dantas Builders, Inc.
Planner: Elisabeth Eckel
ACTION: Approved
MOTION: Kjesbo SECOND: Lamb VOTE: 7-0-0
Elisabeth .presented the project according to the memorandum.
No public comments or Commissioner comment was added.
2. A request for a final review of a conditional use permit, pursuant to Section 12-7B-5, Permitted
and Conditional .Uses; Above Second Floor, Vail Town Code, to allow for the operation of a
private club, located at 333 Hanson Ranch Road/Lot C, Block 2, Vail Village Filing 1, and setting
forth details in regard thereto.
Applicant: Remonov & Company, Inc., represented by Knight Planning Services, Inc.
Planner: Warren Campbell/George Ruther
ACTION: Tabled to August 22, 2005
MOTION: Viele SECOND: Lamb VOTE: 7-0-0
3. A request for a final review of a variance, from Section. 12-7B-12, Height, Vail Town Code, and
Section 12-76-15, Site Coverage, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail
Town Code; and a request for a major exterior alteration, pursuant to Section 12-76-7, Exterior
Alterations or Modifications, Vail Town Code, to allow for additions and exterior renovations to
Page 1
the Lodge Tower, located at 200 Vail Road/Lot 2, Lodge Subdivision, Vail Village Filing 1, and
setting forth details in regard thereto.
Applicant: Lodge South Condominium Association, Inc., represented by Mauriello Planning
Group
Planner: Bill Gibson
ACTION: Approved with conditions
MOTIpN: Kjesbo SECOND: Lamb VOTE: 6-1-0 (Viele opposed)
CONDITIONS:
The applicant shall revise the proposal to lower the new elevator tower's ridge elevation
to not exceed the existing ridge elevation of the Lodge Tower's east elevator tower.
Bill Gibson presented the project according to the memorandum
Stan Cope, .applicant, and Dominic Mauriello, applicant's representative,. presented an overview
of the proposal..
David Viele mentioned that he had some difficulty understanding the hardships .that were
precipitating the variance requests. He continued that Council had spoken clearly against non-
conforming height.
Chas Bernhardt commented that needing some leniency from the regulations in order to
increase the service level was sufficient need for the variance requests.
Bill Jewitt commented that he felt that the Commission should use the legal criteria available in
the Vail Town Code to justify or not justify variance requests such as the ones being presented.
Because this is part of the Front Door project, he felt that an approval would be good, yet also
felt that the site coverage variance wasn't necessarily justifiable.
Dominic Mauriello responded that "existing site conditions" has often been ample justification for
the Planning and Environmental Commission's approval of variances. His sentiment was that
the size of the lot was the hardship justifying the variance requests.
Rollie Kjesbo stated that he agreed with the approval of all the requests with the exception of the
height variance.
George Lamb strongly encouraged that the need for a height variance be reconsidered.
Doug Cahill mentioned his support of the further development of this property. He agreed that
there may not be a need for the height variance.
Dominic Mauriello commented that .due to the zoning, a height variance would be necessary as
long as any height beyond that allowed by zoning was requested. He suggested that perhaps
the applicant try to "match" the height of the elevator tower elsewhere on the building.
Doug Cahill agreed that the Commission could support the equal height of both elevators, rather
than the extension above existing height of the proposed elevator tower.
Chas Bernhardt commented that before a condition such as that was discussed, appropriate
codes should be accessed to decipher the current height requirements for elevator installations.
Bill Jewitt maintained that an actual height restriction be applied to the proposal.
Page 2
4. A request for a recommendation to the Vail Town Council of a major amendment to Special
Development District No. 36, Four Seasons Hotel, pursuant to Section 12-9A-10, Vail Town
Code, to allow for a reduction in the total number of dwelling units and fractional fee club units in
the hotel; a decrease in building height at the northwest corner of the building, and a reduced
setback requirement, located at 28 South Frontage Road and 13 Vail Road/Lots 9A& 9C, Vail
Village Filing 2, and setting forth details in regard thereto.
Applicant: Vail Development L.L.C., represented by Zehren Associates, Inc.
Planner: Matt Gennett
ACTION: Approved with conditions
MOTION: Kjesbo SECOND: Jewitt VOTE: 6-0-1 (Lamb recused)
CONDITIONS:
1. The Developer shall address the following conditions of approval prior to making
application for a building permit for the Four Seasons Resort:
o The developer shall submit a final exterior building materials list, a typical wall section
and complete color renderings for review and approval of the Design Review Board.
o The developer shall comply with all fire department staging and access requirements
pursuant to Title 14, Development Standards, Vail Town Code. This will be
demonstrated on a set of revised plans for Town review and approval.
o The developer shall coordinate the relocation of the existing electric transformers on
the property with local utility providers. The revised location of the transformers shall
be part of the final landscape plan to be submitted for review and approval by the
Design Review Board.
o The developer provides a 6 ft. to 8 ft. heated paver pedestrian walkway from the
Frontage Road bus stop adjacent to the West Star Bank then continuing east to Vail
Road and then south to the 9 Vail Road property line. All work related to providing
these improvements including lighting, retaining, utility relocation, curb and gutter,
drainage and landscaping shall be included. A plan shall be submitted for review and
approval by the Town and the Design Review Board.
o The developer shall submit a full site grading and drainage plan for review and
approval by the Town and the Design Review Board. The drainage plan will need to
be substantiated by a drainage report provided by a Colorado professional Engineer,
include all drainage, roof drains, landscape drains etc., and how they will connect with
the TOV storm system. The developer shall submit all final civil plans and final
drainage report to the Town for civil approval by the' Department of Public Works.
o The developer shall provide detailed civil plans, profiles, details, limits of disturbance
and construction fence for review and civil approval by the Department of Public
Works.
o The developer shall be responsible for all work related to providing landscaping and
lighting within the proposed Frontage Rd. medians. A detailed landscape plan of the
medians shall be provided for review and approval by the Design Review Board.
o The developer shall provide additional survey information of the south side of the
Frontage Road to show existing trees to be removed and additional survey in front of
the Scorpio building in order to show accurate grades for the construction of the path
from the Four Seasons to the bus stop at West Star bank. Final design shall be
reviewed and approved by the Town and the Design Review Board.
Page 3
o The developer is responsible for 100% of final design improvements along West
Meadow Drive from the centerline of the road back to the Four Seasons property fine
from Mayors' park to western most property line of the Four Seasons, including any
drainage and grade tie-ins beyond the west property line. This includes all
improvements, including, drainage, lighting, art, streetscape enhancements, edge
treatments, curbs, heated walks, etc. Final plans shall match and be coordinated with
the proposed Town of Vail. streetscape plan for West Meadow Drive and shall be
provided for review and approval by the Design Review Board.
o The developer shall incorporate public art into the development, and shall coordinate
all art proposals with the Art in Public Places Board, subject to review and approval
by the Design Review Board.
o The developer shall resolve all of the following design-related issues for final Design
Review Board review and approval:
o Proposed hydrant relocation at the NW corner of the property shall be graded
to be level with the proposed sidewalk and landscaping will be located as to
not interfere with the operation of the hydrant.
o The cross-slope on the West Meadow Drive walk shall maintain a max. 2.0%
cross slope that is sloped towards the road.
o The boulder walls and grading at the SE corner of the property shall be
modified as to not impact the existing. 2-36" CMP's.
o The foundation wall at the SE corner of the parking structure shall be modified
to accommodate the existing Spraddle Creek vault.
o The proposed Spraddle Creek vault and concrete. box culvert shall be
modified to work with the existing phone vault.
o All known existing utilities shall be shown on a plan with the proposed
drainage and utilities in order to clarify potential conflicts.
o The proposed walk that meets the frontage road walk at the eastern portion of
the property shall be realigned slightly to the west to avoid the existing inlet.
o Fire staging turning movements shalt be show on plans.
o Retaining walls west of -the loading and delivery access drive shall be
curved/angled in order to "bench" access drive wall.
o Top of wall elevation for the~Frontage Rd-West Meadow Drive path reads as
185.5?(Typo)
o Railings shall be provided for paths where necessary
o Show edge of existing pavement for Frontage road on civil plans and show
match point.
o Erosion control plan shall be updated.
o Show grading around proposed electric vault.
o Show driveway grades, spot elevations on civil .plans.
o Show additional TOW/BOW elevations on pool walls.
o The Developer shall coordinate with the Town to provide a bus stop at the pedestrian
sidewalk connection to West Meadow Drive. This design shall be submitted to the
Town of Vail for review and approval by the Town and the Design Review Board.
2. The Developer shall address the following conditions of approval prior to the issuance of
a building permit:
o The developer shall submit a rooftop mechanical equipment plan for review and
Page 4
approval by the Design Review Board. All rooftop mechanical equipment shall be
incorporated into the overall design of the hotel and enclosed and visually screened
from public view.
o The developer shall post a bond to provide financial security for the 150% of the total
cost of the required off-site public improvements.
o The developer shall submit a written letter of approval from Nine Vail Road
Condominium Association, the Scorpio Condominium Association, and the Alphorn
Condominium Association granting access to allow for the construction of sidewalk,
drainage, Spraddle Creek relocation, and landscaping improvements, respectively.
o The developer shall receive approval for all required permits (CDOT access, ACOE,
dewatering, storm water discharge, etc.).
3. The Developer shall address the following conditions of approval prior to the issuance of a
temporary certificate of occupancy for the Four Seasons Resort:
o The developer shall provide deed-restricted housing that complies with the Town of
Vail Employee Housing requirements (Chapter 12-13) for a minimum of ~ 56
employees on the Four Seasons Resort site, and that said deed-restricted employee
housing shall be made available for occupancy, and that the deed restrictions shall be
recorded with the Eagle County Clerk & Recorder.
o The developer shall record a drainage easement for Spraddle Creek. The easement
shall be prepared by the developer and submitted for review and approval by. the
Town Attorney. The easement shall be recorded with the Eagle County Clerk &
Recorder's Office.
o The developer shall submit a comprehensive sign program proposal for the Four
Seasons Resort for review and approval by the Design Review Board.
o The developer shall provide a heated pedestrian walk connection from the Frontage
Road to West Meadow Drive. The developer shall submit a pedestrian easement for
this connection for review and approval by the Town Attorney.
o The developer shall prepare and submit all applicable roadway and drainage
easements for dedication to the Town for review and approval by the Town Attorney.
All easements shall be recorded with the Eagle County Clerk and Recorder's Office.
4: Others:
o The Memorandum of Understanding as provided in Exhibit A, shall be adopted with
the second reading of Ordinance No. 9, Series of 2003. This fulfills approval
agreement number 2 of first reading of Ordinance No. 9, Series of 2003.
o The required Type III deed-restricted employee housing units shall not be eligible for
resale and that the units be owned and operated by the hotel and that said ownership
shall transfer with the deed to the hotel property.
o The developer shall be assessed an impact fee of $5,000 for all.net increase in pm
traffic generation as shown in the revised April 4, 2003, Traffic Study. The net
Page 5
increase shall be calculated using the proposed peak generating trips less the
existing Resort Hotel and Auto Care Center trips, respectively being 155-(108+7) _
40 net peak trips @ $5,000 = $200,000. This fee wilt be offset by the cost of non-
adjacent improvements constructed.
o The developer shall begin initial construction of the Four Seasons Resort within three
years from the time of its final approval at second reading of the ordinance amending
Special Development District No. 36, Four Seasons Resort, and continue diligently
` toward the completion of the project. If the developer does not begin and diligently
work toward the completion of the special development district or any stage of the
special development district within the time limits imposed, the approval of said
special development district shall be void. The Planning and Environmental
Commission and Town Council shall review the special development district upon
submittal of an application to reestablish the special development district following the
procedures outlined in Section 12-9A-4, Vail Town Code.
o The developer shall commit no act or omission in any way to cause the current
operation of the Chateau at Vail .to cease until such time as a demolition permit .is
issued by the Department of Community Development.
o The developer shall invoke the Four Seasons Landscaping Requirements when
planting the site, which are. more rigorous then those of the Town of Vail.
Matt Gennett introduced the project according to the memorandum.
TJ Brink, Vail Development, and Tim Losa, Zehren and Associates, explained the proposal and
the modifications that have been made since the drafting of the staff memorandum.
Jim Lamont, Vail Village Homeowners Association, asked whether or not the proposal would be
heard by the Town Council, to which Staff replied in the affirmative.
Richard Kent, Scorpio Condominium Association, stated their strong concerns about the further
below and above grade encroachments toward their building and the structural impacts to their
building. He also asked for clarification about the sidewalk design along their building. Tim Losa
and TJ Brink clarified.
AI Meyers, asked if the sidewalks will be heated. TJ Brink answered "yes".
Jim Lamont requested clarification about the landscape plan and recommended Scorpio and
Four Seasons work together to improve the landscaping between the buildings.
Commissioner Jewitt, noted that the improved quality of the landscaping. makes up to the
reduction in landscaping.
Commissioner Kjesbo asked for clarification about 9 Vail Road's parking at the. Four Seasons.
He requested that the applications landscape planting more than compensate for the reduction in
landscape area.
Commissioners Gunion, Viele, and Bernhardt had no comment.
Commissioner Cahill complimented Four Seasons for enforcing their own landscaping standards
to a higher standard than the Town requirements.
Page 6
THE COMMISSION TOOK A 5 MINUTE RECESS
5. A request for a final review of a conditional use permit, pursuant to Section 12-9C-3, Conditional
Uses, Vail Town Code, to allow for a public convention facility and public parking facilities and
structures, located at 395 East Lionshead Circle/ Lot 1, Block 2, Vail Lionshead Filing 1, Lot 3
and 5, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto.
Applicant: Town of Vail, represented by Pylman & Associates, Inc.
Planner: Bill Gibson
ACTION: Tabled to September 12, 2005
MOTION: Lamb SECOND: Kjesbo VOTE: 5-0-1 (Viele recused and
Gunion absent)
Rick Pylman, representing the applicant, Kurt Fentress, Fentress Bradbum, and Chase ,Winston
and Associates, presented the 3 dimensional computer model of the conference center.
Commissioner Jewitt noted his concern that a number of outstanding issues such parking,
EHUs, transportation center, relocation of the charter bus lot, and several other issues will not be
resolved prior to the September 6 Town Council meeting.
Commissioner Cahill noted his concern about the scale of the building as viewed by pedestrians.
6. A request for a correction to the Vail Land Use Plan to designate the Lionshead
Redevelopment Master Plan Area and an amendment to the Lionshead Redevelopment
Master Plan to amend, in part, Chapter 5, Vail Civic Center Detailed Plan
Recommendations, and setting forth details in regard thereto.
Applicant: Town of Vail, represented by Pylman & Associates, Inc.
Planner: Bill Gibson
ACTION: Tabled to September 12, 2005
MOTION: Lamb SECOND: Kjesbo VOTE: 5-0-1 (Viele recused and
Gunion absent)
This item was reviewed concurrently with item 5.
7. A request for a recommendation to the Vail Town Council of an amendment to the Lionshead
Redevelopment Master Plan, pursuant to Chapter 2, Section 2.8, Lionshead Redevelopment
Master Plan, to amend the boundaries of the study area to include Evergreen Lodge, located at
250 South Frontage Road West, Lot 2, Block 1, Vail Lionshead Filing 2, and setting forth details
in regard thereto.
Applicant: Evergreen Lodge at Vail, represented by HB Development Company
Planner: George Ruther
ACTION: Tabled to August 22, 2005
MOTION: Viele SECOND: Lamb VOTE: 7-0-0
8. A request for a final review of a variance, from Section 12-6F-6, Setbacks, 12-6F-9, Site
Coverage, 12-6F-10, Landscaping and Site Development, 12-6F-11, Parking, pursuant to
Chapter 12-17, Variances, Vail Town Code, to allow for a residential addition, located at 4110
Spruce Way/Lot 24, Block 8, Bighorn Addition 3, and setting forth details in regard thereto. .
Applicant: Michael and Elizabeth Taggart
Planner: Matt Gennett
ACTION: Tabled to August 22, 2005
MOTION: Viele SECOND: Lamb VOTE: 7-0-0
Page 7
9. A request for a final review of a text amendment to Section 12-7A-7, Height, Vail Town Code,
pursuant to Chapter 12-3, Amendments, to increase the height limitation for a sloping roof from
48' to 56' in the Public Accommodation zone district, and setting forth details in regard thereto.
Applicant: Mauriello Planning Group, LLC
Planner: George Ruther
ACTION: Tabled to August 22, 2005
MOTION: Viele SECOND: Lamb VOTE: 7-0-0
10. Approval of July 25, 2005 minutes
Tabled to August 22, 2005
MOTION: Lamb SECOND: Kjesbo VOTE: 5-0-0 (Viele and Gunion absent)
11. Information Update
12.. Adjournment
MOTION: Lamb SECOND: Kjesbo VOTE: 5-0-0 (Viele and Gunion absent)
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479-2138 for additional
information.
Sign language interpretation is available upon request with 24-hour notification. Please call (970)
479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published August 5, 2005, in the Vail Daily.
Page 8
.~
DESIGN REVIEW BOARD AGENDA
August 3, 2005
3:00 P.M.
~~ ~~
PUBLIC MEETING
PUBLIC WELCOME
PROJECT ORIENTATION /LUNCH -Community Development Department
MEMBERS PRESENT
Sherry Dorward
Pete Dunning
Lynne Fritzlen
Joe Hanlon
MEMBERS ABSENT
Margaret Rogers
SITE VISITS
1. Middle Creek Village -129 North Frontage Road
2. Erdington Residence - 1350 Sandstone Drive
3. JEC Residence -1386 Buffehr Creek Road
4. Gurrentz Residence -1465 Greenhill Court
5. Garel/Marston Residences - 2688 and 2670 Bald Mountain Road
6. Pitkin Creek Condominiums - 4041 Bighorn Road
7. Town of Vail - 4116 Columbine Drive
11:30am
2:OOpm
Driver: George
PUBLIC HEARING -TOWN COUNCIL CHAMBERS ~ 3:OOpm
Cascade Village Metro District DR605-0330 Bill
Final review of a minor alteration (improvements to existing bridges)
SDD #4, Cascade Village, Westhaven Lane
Applicant: Cascade Village Metropolitan District, represented by Don MacLachlan
ACTION: Approved
MOTION: Dunning SECOND: Fritzlen VOTE:4-0-0
2. Cascade Village Metro District DR605-0331 Bill
Final review of a minor alteration (improvements to skier plaza)
SDD #4, Cascade Village, Westhaven Lane
Applicant: Cascade Village Metropolitan District, represented by Don MacLachlan
ACTION: Approved with condition(s)
MOTION: Dorward SECOND: Dunning VOTE: 4-0-0
CONDITION(S):
1. All grading and drainage shall comply with Town of Vail Public Works Department standards.
Page 1
t.
3. Vail Townhouse Condominiums DRB05-0363 Bill
Final review of change to approved plans (landscaping change)
303 Gore Creek Drive, Unit 5A/Lots 4 and 5, Block 5, Vail Village Filing 1
Applicant: Family Vail Limited Partnership LP, represented by Snowdon & Hopkins Architects
ACTION: Tabled to August 17, 2005
4. Hess Residence DR605-0344 Warren
Final review of a minor alteration (living room addition and revised entry)
1220 Ptarmigan Road/Lot 2, Block 8, Vail Village Filing 7
Applicant: Ronnie and Donald Hess, represented by Nedbo Construction
ACTION: Approved
MOTION: Dunning SECOND: Fritrlen VOTE:-4-0-0
5.. Garel/Marston Residence DRB05-0338 Warren
Final review of a minor alteration (exterior changes)
2668 and 2670 Bald Mountain Road/Lot 13, Vail Village Filing 13
Applicant: Scott Garel and Charlie Marston, represented by Pinyon Builders, Inc.
ACTION: Tabled to August 17, 2005
MOTION: Dunning SECOND: Fritrlen VOTE: 4-0-0
6. Webb Residence DRB05-0301 Warren
Final review of new construction (new primary/secondary residence)
1813 Lion' s Ridge Loop/Lot 5, Block 3, Lion's Ridge Filing 3
Applicant: John Webb, represented by Dauphinais/Moseley Construction, Inc.
ACTION: Approve
MOTION: Dunning SECOND: Hanlon VOTE: 2-2-0 (Fritrlen and Dorward opposed)
ACTION: Approved with condition(s)
MOTION: Fritrlen SECOND: Dunning ~ VOTE: 40-0
CONDITION(S):
1. In conjunction with submitting for building permits, the landscaped area between the two
proposed driveways shall be revised per the changes made to the landscaping plan dated August
2, 2005.
7. Vail Dover Associates, LLC DRB05-0376 George
Final review of change to approved plans (landscaping)
One Willow Bridge Road/Lot 2, Block 5E, Sonnenalp Subdivision
Applicant: Vail Dover Associates, LLC, represented by Resort Design Associates
ACTION: Tabled to August 17, 2005
MOTION: Fritrlen SECOND: Dunning VOTE:4-0-0
8. Pitkin Creek Condominiums DRB05-0349 Elisabeth
Final review of a minor alteration (replace existing exterior stairs)
4041 Bighorn Road, Unit 10E/Pitkin Creek Park
Applicant: Pitkin Creek Condominium Association, represented by Rob Steinke
ACTION: Tabled to August 17, 2005
Page 2
9. Dantas Residence DRB05-0299 Elisabeth
Final review of new construction (landscaping)
1788 Alpine Drive/Lot 12, Vail Village West Filing 1
Applicant: Dantas Builders, represented by Michael Pukas
ACTION: Approved with condition(s)
MOTION: Dorward SECOND: Fritzlen VOTE: 4-0-0
CONDITION(S):
1. Prior to granting of a temporary certificate of occupancy by the Community Development
Department, the applicant shall ensure that twenty shrubs and temporary irrigation has been
installed between Lots 11 and 12 per the site plan dated 07/27/05.
10. Racquet Club Condominiums DRB05-0237 Matt
Final review of a minor alteration (revised landscape plan)
4695 Vail Racquet Club Drive/Lot 1, Vail Racquet Club Condominiums
Applicant: Racquet Club Owners Association, represented by John Russell
ACTION: Tabled to August 17, 2005
11. Town of Vail DRB05-0352 Matt
Final review of a minor alteration (retaining wall)
4116 Columbine Drive/Lot 15, Bighorn Amended
Applicant: Town of Vail, represented by Mike McGee
ACTION: Approved
MOTION: Dunning SECOND: Fritzlen VOTE: 40-0
12. Stevenson Residence DRB05-0360 Elisabeth
Conceptual review of change to approved plans (exterior materials)
1518 Spring Hill Lane/Lot 15, Block 3, Vail Valley Filing 1
Applicant: Ray Stevenson, represented by Scott Turnipseed
Conceptual review: no vote
13. Brooktree Townhomes DRB05-0314 Elisabeth
Final review of a minor alteration (re-roof)
980 Vail View Drive/Block B, Lion's Ridge Filing 1
Applicant: Brooktree Townhome Association, represented by TNT Specialty Constructors, Inc.
ACTION: Approved
MOTION: Dunning SECOND: Fritzlen VOTE: 40-0
14. JEC Residence DRB05-0302 Elisabeth
Final review of new construction (single family residence)
1386 Buffehr Creek Road/Lot G-2, Briar Patch Subdivision
Applicant: Kemil Rizk, represented by Zehren & Associates
ACTION: Approved with condition(s)
MOTION: Dorward .SECOND: Dunning VOTE: 4-0-0
CONDITION(S):
1. Prior to Community Development acceptance of the building permit plans, the applicant shall
submit to the Town of Vail professionally-engineered and stamped drawings of all walls on the
site that are tiered and/or over four feet (4') in height.
2. Prior to Community Development acceptance of the building permit plans, the applicant shall
submit aprofessionally-engineered stamped site plan detailing a driveway width of twelve feet
(12') or more ,and the disposition of drainage from the site.
Page 3
!'
3. Prior to Community Development acceptance of the building permit plans, the applicant shall
comply with all Town of Vail Fire Department standards.
4. The applicant shall return to the Design Review Board on August 17, 2005 with a site plan
which designates a disturbance of no more than fifty percent of the depth of the land area
between Parcels A and B.
15. Erdington Residence DRB05-0321 Bill
Final review of a minor alteration (exterior changes) .
1350 Sandstone Drive, Unit 1/Lot 6-3, Eiger Chalets
Applicant: Donald Erdington, represented by Eric Rohwetter
ACTION: Tabled to August 17, 2005
Staff Approvals
6 Beaver Dam LLC DRB05-0348 Bill
Final review of a minor alteration (re-build retaining wall)
443 Beaver Dam Road/Lot 4, Block 4, Vail Village Filing 3
Applicant: Beaver Dam, LLC, represented by Land Designs by Ellison
Christofferson Residence DRB05-0320 Warren
Final review of change to approved plans (deck expansion)
1390 Buffehr Creek Road/Lot 6-2, Briar Patch Addition 3
Applicant: Ralph and Barbara Christofferson, represented by Beth Levine
Stewart Residence DR605-0351
Final review of a minor alteration (flue. pipe enclosure)
3880 Lupine Drive/Lot 15,.Bighorn Subdivision Addition 2
Applicant: Tana and Bill Stewart, represented by Mike Grant
Warren
Fischer Residence DR605-0324 Bill
Final review of change to approved plans (relocate deck and window)
4346 Spruce Way/Lot 6, Block 3, Bighorn Subdivision
Applicant: Steve Fischer, represented by C & H Construction
Tyrolean Condominiums DR605-0341 Matt
Final review of a minor alteration (heater for exterior deck)
400 East Meadow Drive, Unit 1/Block 5D, Vail Village Filing 1
Applicant: The Ben Tobin Companies, Ltd.
Peterson Residence DRB05-0203 Elisabeth
Final review of a minor alteration (re-roof)
1969 Circle Drive/Lot 30, Buffehr Creek Subdivision
Applicant: Richard Peterson
Strong Residence DRB05-0328 Joe
Final review of a minor alteration (add lighting to address rock)
443 Beaver Dam Road/Lot 4, Block 4, Vail Village Filing 3
Applicant: Richard and Donna Strong, represented by Kitchell Development
Page 4
Middle Creek Village DRB05-0356
Final review of change to approved plans (addition of steps, walk path and handrails)
129 North Frontage Road/Mountain Bell
Applicant: Coughlin & Company, represented by Odell Architects
Scolnick Residence DRB05-0368
Final review of change to approve plans (living room window)
2935 Basingdale Boulevard/Lot 19, Block 6, Vail Intermountain Subdivision
Applicant: Jay Scolnick, represented by Lawrence Architecture, .Inc.
Middle Creek Village DRB05-0357
Final review of change to approved plans (vehicle turn-around)
129 North Frontage Road/Mountain Bell
Applicant: Coughlin & Company, represented by Odell Architects
Firstar Trust Company DRB05-0375
Final review of a minor alteration (landscaping changes)
425 Forest Road/Lots 4 and 6, Block 2, Vail Village Filing 3
Applicant: TCC Contractors, Inc.
Johnson Residence DR605-0358
Final review of a minor alteration (landscaping change)
4515 Bighorn Road/Lots 6 and 7, Spruce Park Estates
Applicant: Dana Johnson
Bodnar Residence DRB05-0350
Final review of a minor alteration (landscaping change)
1710 Sunburst Drive, Unit 6Nail Golf Course Townhomes
Applicant: Frances Bodnar
Interlochen Condominiums DRB05-0362
Final review of a minor alteration (exterior stairs)
2958 South Frontage Road/Lot 4, Block 5, Interlochen Condominiums
Applicant: Interlochen Condominium Association, represented by KCB Construction
Ptarmigan Townhomes DRB05-0333
Final review of a minor alteration (landscaping change)
1975 West Gore Creek Drive/Lot 1, Vail Village West Filing 1
Applicant: Ptarmigan Townhome Association, represented by Calvin Beck
Meyer Residence DRB05-0359
Final review of change to approved plans (windows)
100 East Meadow Drive, Unit 19Nillage Inn Plaza
Applicant: Luc Meyer, represented by Fritzlen Pierce Architects
Withdrawn
Sutphin Residence DRB05-0188
Final review of a residential addition (new stairway and funicular chair structure)
4842 Meadow Lane/Lot 10, Block 7, Bighorn Subdivision Addition 5
Applicant: Liz Sutphin, represented by Michael Pukas
Matt
Warren
Matt
George
George
Matt
Elisabeth
Elisabeth
Bill
Elisabeth
Page 5
t•
Gurrentz Residence DRB05-0686
Final review of a minor alteration (new fence)
1465 Greenhill Court, Unit A/Lot 9, Glen Lyon Subdivision
Applicant: Hedy and Ken Gurrentz
Elisabeth
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
Page 6
l , • ~
MEMORANDUM
TO: Vail Town Council
FROM: Conference Center Advisory Committee & Town Staff
DATE: August 16, 2005
SUBJECT: Conference Center Ballot Input
Staff: Russell Forrest
1. PURPOSE
Two items are scheduled for the August 16~' Town Council meeting regarding the
conference center:
• An afternoon worksession to facilitate a conversation between the Vail
Town Council (Council) and representatives of the lodging community. The
purpose of this discussion is to receive input from representatives of the
lodging community on the proposed ballot language for the conference
center.
• An evening meeting to discuss how staff should plan on addressing parking
for the conference center in the budget for the facility. In addition the
evening meeting would be an opportunity to direct staff to make any
changes to the proposed ballot language based on the afternoon
worksession (if necessary). -
2. BACKGROUND
On April 20, 2004, the Council authorized a series of next steps which included
interviewing owner's representative firms for the conference center. On April 29,
2004, the conference center advisory committee (Committee) met to interview five
owner's representative firms.
On May 18, 2004, the Council authorized the town manager to execute a contract
with Architectural Resource Consultants, Inc. to be the Town of Vail's (Town)
owner's representative and funding for the first phase of this contract or $8,510.
The Council also authorized the Committee to negotiate with both Piper Jaffray
and Kirtpatrick Pettis to be the Town's investment banker on this project.
On June 1, 2004, the Council voted to approve the following requests from the
Committee:
• Authorization to engage Piper Jaffray as the Town's investment banker for the
conference center;
• authorization to issue a request for qualifications (RFQ) for design team
assistance on the conference center;
~ ~ ~
• request to move forward with a negotiated guaranteed maximum price (GMP)
process for engaging a design team and a general contractor (as opposed to a
design build process). This essentially means that both the architect anal
general contractor will work for the Town;
• request for the Council to approve the next phase of an owner's representative
contract. The preconstruction phase of the contract would cost up to
$155,774. However, the Committee is only requesting $93,212 (includes fees
and reimbursables) to fund this function until a decision is made by the Council
to issue bonds which is anticipated in the November/December 2004 time
frame.
On June 15, 2004, the Council reviewed and approved the following next steps:
• Approval of the proposed process for engaging the public in the design team
selection process;
• selection criteria for request for proposals;
• consideration of proposed process givens;
• review of updated project budget and interrelated parking costs; and
• consideration and review of the major points of the proposed scope of service
request for proposals for design services (to be given to the top 3-4 teams
selected in the qualification competition).
On July 6, 2004, the Council reviewed and approved the following next steps:
Review the recommendation from the Committee on short-listing the design
team candidates and to issue the request for proposals (RFP) to the six
recommended design teams;
review and approve suggested changes to the design team selection process
from the Committee; and
request permission to issue an RFP for a surveyor to survey the Lionshead
parking structure site and surrounding area.
On July 20, 2004, the Council unanimously approved the following:
• A contract for design services with Fentress Bradburn; and
• approval of next steps for master planning the Lionshead parking
structure/conference center site.
On September 21, 2004, the Council, the Committee, Design Review Board (DRB)
and Planning and Environmental Commission (PEC) reviewed five alternative site
plans. In addition, the public reviewed the same alternatives on September 22,
2004. The near unanimous opinion from the various groups that reviewed the site
plans was that alternative.three is the preferred choice.
On October 19, 2004, the Council met and reviewed an update on architectural
images for the conference center and authorized the Committee to move forward
with public discussions regarding the alternative styles.
The Committee met on October 21, 2004, and reviewed the qualifications
submitted by six general contractors. After reviewing the qualifications, the
i { ,
Committee recommended to the Council that three general contractors receive
requests for proposals (RFP). Those general contractors include:
^ Hansel Phelps Construction
^ Hunt Construction Group/Hyder Construction
^ M.A Mortenson Company
On November 2, 2004, the Council approved a motion to forward the above
mentioned contractors RFPs.
The design team of Fentress Bradburn developed three alternative architectural
approaches. These images were not the elevations of the proposed conference
center but rather provided alternative visions or inspirations that could be
considered for the conference center. The three styles include:
1. Bavarian/Traditional Vail style
2. Contemporary
3. Natural/Environmentally inspired style
The Committee reviewed the public input associated with the three design
alternatives on November 18, 2004. After reviewing the public input and the
associated costs with each design option, the Committee forwarded a
recommendation for the "architectural vision inspired by nature." The Committee
felt that this would create an outstanding architectural structure. The materials as
envisioned by the design team would utilize "mountain" materials such as heavy
stone and timbers. The roof element would be more iconic but is intended to
reflect the form of the surrounding mountains. It should also be noted that one
member of the Committee, although not present on November 18, 2004, preferred
the traditional Vail vernacular look. On December 7, 2004, the Council voted 6-1
to direct the conference center design team to move forward with a
"natural/environmentally inspired" design style.
The Committee met. on December 14, 2004, and voted to recommend that the
Town purchase (using conference center funds) the water and sewer taps for the
charter bus lot site. On December 21, 2004 the Council authorized that the Town
purchase tap fees with the condition that the Eagle River Water and Sanitation
District (District) provide a fetter confirming that a tap fees could be used on the
same site for a different use in the future and that the tap fees could be moved to
another Town owned land. The District did provide a letter confirming this issue
referencing the District's policies for doing tap transfers. The final cost of the tap
fee was $297,896.
On January 18, 2005, the Council voted to continue to move in the direction of the
"natural" design. The Council did express concern about the roof of the facility.
Furthermore, they asked that the design team develop alternative ideas for the
roof of the facility.
On March 15, 2005, the Council received an update on the operational plan,
design, and capital budget for the conference center. The Committee also
forwarded a recommendation to the Council to issue an RFP for operations,
management, and marketing. In addition, the Committee recommended
r'
forwarding the design to the general contractors for pricing. The Council approved
both recommendations.
On March 17, 2005 the Council received a comprehensive update on the critical
elements of the conference center. In addition, they considered three basis
alternatives for the conference center. These alternatives included:
Option A: Discontinue all work and expenditures on the project:
If the Council is fundamentally uncomfortable with the risks associated with
the project, then discontinuing all work on the project is a viable alternative.
A future discussion would then be required regarding the disposition of
existing funds collected for the conference center and how the dedicated
lodging and sales tax for the conference center is addressed.
Option B: Implement the existing program and obtain additional revenue to
pay for the budget overage.
The current project design can not be built with the funds available today
and budget parameters that limit debt service at $2.7 million per year.
Option B involves bringing ballot language forward to the Council in August
of 2005 and keeping the same basic design
Option C: Reduce the cost of the facility and work within the existing
revenue budget for the project.
This option involves reducing the cost of the existing facility by cutting the
size and scope of the facility. Staff recommends not cutting the facility to
below 32,000 sq. feet meeting space based on the HVS study.
After significant public input and Council deliberation, the Council directed staff to:
Implement option B which involved moving forward with the existing
program while reducing costs to the reasonable extent possible. This step
involves moving forward with the existing design and reviewing it with Town
boards. In addition, Council directed staff to, develop ballot language that
would not only provide additional revenue for the construction of the facility
but also an additional $1.5 million per year over and above annual debt
service to pay for operational deficits.
4. ACTION REQUESTED OF THE TOWN COUNCIL
A. Review Input from the lodging community and determine if any changes
are needed or appropriate for the proposed ballot language for the
conference center.
B. Determine if Vail Resorts contribution of $4.3 million should be
accepted for parking to support public parking and the conference
center.
T
Site Selection in 2003
In November 2002, a ballot was approved in the Town to establish
a dedicated lodging and sales tax for the purposes of building and
operating a conference center. The proposed site at the time was
the Vail Resorts owned Holy Cross maintenance facility site. In
2003, Vail Resorts began to actively plan for the redevelopment of
Lionshead and realized that the Holy Cross site was a critical site
for their own employee parking. Vail Resorts offered the Town $4.3
million for public parking if an alternative site was selected for the
conference center. This value of $4.3 million was the approximate
value of Vail Resorts cost to relocate its maintenance facilities.
The Vail evaluated the pros and cons of locating the conference
facility at the charter bus site and the Holy Cross site. It was
concluded by the Council that the most appropriate site was the
charter bus site. This site would allow new parking to be developed
with the conference center to be utilized with the existing 11,00
parking spaces to optimize parking for the conference center and
the general public.
Zoning and PEC Inout
The site is zoned General Use which allows the flexibility in
determining the development parameters for the site. At the July
25~' PEC meeting, the commission indicated that the conference
center should provide 243 spaces for parking. This parking space
number is based on the zoning code requirement in section 12-10-
10which provides a parking schedule for "theaters, meeting rooms,
and conference facilities" at a ratio of 1.0 space per 165 sq. ft. of
conference facility seating floor area. The project currently has 320
parking spaces with 250 net new spaces. Seventy parking spaces
are displaced on the existing parking structure due to the relocation
of the entrance. The parking would be managed and operated by
the Town. The existing 1100 spaces and the new 250 spaces
would be operated as one public parking facility.
Parkins Studv
Fe/sburg Holt and Ullevig working on behalf of the Town of Vail
Public Works Department prepared a parking analysis based on
HVS' use projections. They evaluated an extreme parking scenario
of a conference. and evening event occurring in the winter at the
same time as a peak ski day. The frequency of this type of event
would be one time every 2-3 years. This is the only scenario which
would place more parking on the Frontage Road. They also used a
design day of a 90~' percentile event occurring during the day and in
the evening per the HVS study which would simulate events
occurring during a day that the Frontage Road would be used for
parking. On all other days, except for the extreme event occurring
once every 2-3 years, the 250 parking spaces built under the
-~
conference center would reduce the frequency of parking on the
Frontage Road.
If an event occurred on a peak ski day then there would be the
ability to segregate or reserve parking for the conference facility.
Staff proposed only segregating 125 spaces during times when the
facility is used and frontage road parking is anticipated. The
conclusion was that 125 parking spaces would be adequate to
maintain parking for the conference center on a peak ski day. The
125 space addition is felt to be adequate because peak conference
center events will not take place during the day-time in the winter
when parking is most critical for skiers. It was also concluded that
providing a total of 250 spaces would reduce both the total number
of car days on the Frontage Road by 7000 to 8000 per season and
reduce the number of days on the Frontage Road by approximately
10 days while providing adequate parking for the conference center
(See Attachment A). Again the ,premise behind locating the
conference facility at the charter bus lot is that very few (5
conferences) conferences are anticipated in the winter months
during the day and that any parking created for the conference
center would, be available for public parking when it is most needed.
In the summer and shoulder seasons when there is significant
capacity in the Lionshead parking structure in the day, the
conference center would benefit from additional parking which the
existing parking structure provides.
Proposed Management of Parking
To optimize the availability of parking for the conference center and
the public it is proposed that the following be incorporated into an
operating agreement for the management of the facility:
"All new parking shall be made available to the public on a
first come first serve basis and be operated by the Town of
Vail Public Works Department except on peak ski days
where Frontage Road parking may occur and on those days
no more than 125 shall be reserved for the conference
center."
Specific Action Requested of the Council
The parking cost of this project is a critical component of the overall
budget. Staff would like to propose that we comply with zoning by
building 250 net new parking spaces. Vail Resorts has committed
$4.3 million for parking under the conference center. Staff would
propose that we comply with the PEC request to provide 243
spaces. The primary question is whether Vail Resorts funding
should be accepted to help pay for the proposed parking
underneath the parking structure. The alternative would be to
increase the amount of the project budget for the conference center
an additional $4.3 million to pay for the full total of 250 net new
~' ~
parking spaces. Vail Resorts has indicated verbally they are still
willing to commit $4.3 million in parking even if it is helping to satisfy
the .conference centers parking requirement as long as it is
available for public parking when not needed for a conference
center use.
5. NEXT STEPS
The following are critical next steps in the conference center process
• August 16t": Town Council meeting review ballot format and parking
requirement
•' August 30th: Staff review ofi Guaranteed Maximum Price for facility
• August 31S': Conference Center Advisory Committee review of Guaranteed
Maximum Price and development of a recommendation for the Council:
GMP will be good through April 2006.
• September 7th: Council will be asked to consider a resolution to place a
ballot initiative on the November 2005 ballot
• November 8th: Election
Attachments
A. Bar graphs summarizing parking availability ,
F:\cdev\COUNCIL\MEMOS105\conference center081605.doc
Vail Conference Center
Parking
FELSBURG
C~HOLT &
ULLEVIG
July 25, 2005
FELSBURG
~i HOLT 6c
ULLEVIG
Vail Conference Center Parking -Summary
Parking Supply
Demand Parking Available Conf. Other Tota
Season/Time of Da y Level Attendance Needs From LH Center Increase Avail.
Ski Season
Day Light Hours Average 360 55 0 125 0 125
Design 700 95 0 125 0 125
Extreme 1250 180 0 125 0 125
Evening Hours Average 550 205 600-700 125 125 850-950
Design 700 245 600-700 125 125 850-950
Extreme 3650 1120 600-700 125 125 850-950
Summer Season
Day Light Hours Average 565 130 600-700 125 125 850-950
Design
E 900
2100 190 600-700 125
700 125
600 125
125 850-950
xtreme 405 - 850-950
Evening Hours Average 450 175 700-800 125 125 950-1050
Design 900 450 700-800 125 125 950-1050
Extreme 3650 1240 700-800 125 125 950-1050
FELSBURG '
~i HOLT & ,
ULLEVIG
Frontage Road Parking
1, 000
900
$oo ®Season 2001-02
700
600
500
400
300
200
100
0
1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35
Days on Fr. Road
FELSBURG
~i HOLT &
ULLEVIG
Frontage Road Parking Scenario 1
1, 000
soo ^ Season 2001-02
$oo
700 ^ With Conf. and
Spaces 125
600
500
400
300
200
100
0
1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35
Days on Fr. Road
FELSBURG ' ,
~i HOLT &
ULLEVIG '
Frontage Road Parking Scenario
1,000
900 ^ 2001-02 Season
800
^ With Conf. & 125 Spaces
70o PLUS VR 125 Spaces
600
500
400
300
200
100
0
1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35
Days on Fr. Road
FELSBURG
~1 HOLT &
ULLEVtG
c~n~rnc~e~~in~ ~cxths io trctns~iorrcttipn sr~~utians
August 11, 2005
MEMORANDUM
TO: Russ Forrest
Town of Vail
FROM: Chris Fasching, P.E.
Felsburg Holt & Ullevig
SUBJECT: Conference Center Parking
FHU Project Number 02-056
This memorandum briefly presents our assessment of the proposed Conference Center parking
situation that has been presented to-date. The major question pertains to the provision of 125
spaces during the day in ski season. This figure is based on anticipated attendance levels for
larger events during ski season. Specifically, it assumes a worse case scenario in which an above-
average conference event takes place on a busy skier day necessitating Frontage Road parking
(i.e. no available parking from the existing structure). Given. the additional 125 spaces to be
provided by Vail Resorts (bringing the total to 250), the parking situation at Lionshead should vastly
improve during ski season
This is a classic example of shared parking. The public parking structure fills about 20 to 25
percent of the time during ski season given the current parking supply. The Conference Center
activity might fill 125 new spaces one or two percent of the time (at most) during ski season. The
chances of the public parking overfilling at the same time the Conference Center parking is
overfilling is slim, although it could happen over time. This would be the exception rather than the
rule and would be subject to proper management as occurs. today. During the evening and at
times outside of the ski season, the Conference Center will need more than 125 spaces to
accommodate certain events. Fortunately, there will be adequate supply from the existing
structure (most of the time) to accommodate these events. The 125 space need is driven by the
need for the day time period during the ski season and it does not apply to any other time period.
So while the Conference Center can "borrow" parking from the public parking supply when it is
needed and available, the public parking supply can borrow Conference Center parking when
needed and available. The public parking element will berieft from this arrangement. The
attached graphs illustrate this. The first graph shows the number of parked vehicles on the
Frontage Road during the 2001-02 season: -Frontage Road parking occurs 30 to 40 times per busy
ski season and it includes parking a total 14000 to 15000 vehicles over the ski season.
The second graph provides a comparison assuming an additional 125 spaces would be put into
service, but with random Conference Center activity also included. The graph shows that fewer
vehicles would. have been parked onto the Frontage Road. for"all but one day (which was assumed
to be a peak Conference Center event).. This would equate to between two and four fewer days
needed to park the Frontage Road and approximately 3000 to 4000 fewer parked vehicles over the
course of the ski season..,,. - .
is ~i?t~ ~au~l~ 5~~~-sr:ctis~.= ~~'~~~•, ~t~it~: t"~t~t~` (! i"ttc'.17I1E ii, t..;c:7 ~t',l i 1 t~l 3t?3.1~ t.l~~i? t~3~ 3i?3. i? l .~ti.> ~
tL'!!`!!':f~7.lCc,C14~ :i"3i11 lElfC~~t~~l'ttitCl~,~.i:C?:Cl'1
August 11, 2005
Memorandum to Russ Forrest
Page 2
The third graph incorporates another 125 spaces from Vail Resorts as part of the mix. As shown,
there would be 10 fewer days of Frontage Road parking equating to 7000 to 8000 fewer vehicles
parked along the Frontage Road over the course of the ski season (which accounts for parking
demand associated with Conference Center events).
In summary, the 250 spaces to be added will accommodate Conference Center activity at the
critical parking times. More will be needed for some evening events and for times outside ski
season, but the excess capacity from the current structure will accommodate most of these other
events at these other times. During the.ski season, the public parking supply will benefit from
unused Conference Center parking which will be available most of the time. Only in extremely rare
cases will a peak public parking time period occur simultaneously with a peak Conference Center
- event.
Eagle River ~°_
Watershed Council
BLACK GORE CREEK TRACTION SAND UPDATE
Presented to Town of Vail Council Work Session
August 2, 2005
Town of Vail's strong commitment to the environment is demonstrated by your continued
financial and moral support of the efforts of the Black Gore Creek Steering Committee
History of gradual improvement over 5 years
• Collaborative group effort
• Greater awareness of problem within CDOT
• Broad base of funding partners
• Significantly improved maintenance practices
• 48 functioning sediment basins installed
A Time of Transition in 2005
• All previous work completed adjacent to the paved portion of the interstate template
• All sediment catch basin sites with convenient access are built and functioning properly
• First underctround sediment basin project to be completed this summer
• Working outside of the easement (30' from pavement) for the first time this summer
Virtual tour of site MP 187.5 (Power point slides)
Total Daily Max Load work group
• Participation on behalf of TOV by ERWC and Jason Carey.
• Renewed attempt to reduce politically charged atmosphere in 2005.
• Plan to finish and submit the TMDL by 2006 cycle for WQCD and EPA to consider
Proving activity =progress
• Aquatic Life Monitoring Reports
• Annual Report Draft (See attached executive summary)
Evolution of approach to dealing with the problem of traction sand
• Streamside Systems new low impact technology to remove sand from stream
• Working together to propose continuous in-stream sediment removal above Gore Creek
• First large scale sediment removal from stream being studied/planned for 2006
• Need long term permitted site plan for "recycled" sediment storage (Sound. berms)
Shift in long term funding strategy
• Must continue collaborative approach with CDOT, even if it is challenging.
• Eagle County needs to be encouraged to take larger leadership role to ensure success.
• Must stay alert to shifts in political will and transportation /environmental priorities within
CDOT to ensure annual budget priorities in maintenance department.
• Town of Vail leadership and funding remains critical for protection of Gore Creek in short
8~ long term.
Thank you again for your support of our efforts on behalf of the health of Black Gore Creek and
Gore Creek. Please don't hesitate to call me for a personal tour of the work sites at any time.
Respectfully submitted by: Caroline Bradford
The Eagle River Watershed Council advocates for the health and conservation of the Upper Colorado and Eagle River basins through education,
research and projects. We provide a forum in which everyone can participate and gain a greater understanding of the Eagle River environment.
Tel. 970.827-5406 Office: 82 Benchmark Blvd., Ste 203 Avon Mail: P.O. Box 10 Red Cllff, CO 81649
Bradford@eaglerlverwatershedcouncil.org
BLACK GORE CREEK STEERING COMMITTEE
2004 ANNUAL REPORT
Executive summary
Introduction
Remarkable progress has been made in the past five years dealing with problems
associated with the impacts of traction sand.on Vail Pass. Black Gore Creek Steering
Committee is pleased to present this first, consolidated annual report to our
stakeholders.
This report provides current information on work accomplished by the Steering
Committee during the previous calendar year and documents continuing progress
toward the protection and restoration of the Black Gore Creek watershed. The report
and its appendices provide a compilation of information and monitoring data collected
during recent years. The annual report and its appendices. are designed for the use of
the Steering Committee and other interested stakeholders for evaluating the progress,
accomplishments, and efforts to protect and restore Black Gore Creek. The report also
imparts information needed for development of Black Gore Creek related programs and
plans for the future.
Eagle River Watershed Council coordinated the activities of the Black Gore Creek
Steering Committee in conjunction with the preparation of this report. Eagle River
Watershed Council strives to ensure the information and monitoring materials used to
support this work and decisions by the Steering Committee, are accessible to everyone
from a central location: With many partners contributing to the efforts to restore and
protect Black Gore and Gore creeks, we believe it is important to share information in a
consistent and timely manner. To this end, the appendix of this report includes the
individual reports, the associated illustrations and tables, as well as raw data -collected
by various agencies and organizations. All of the data and reports submitted in the
appendix, are available on CD. During preparation of this, the first annual report on
Black Gore Creek, we found that in some cases the monitoring results for 2004 were
unavailable. Some parameters such as stream morphology are not monitored every
year. Where information was not available, the report discusses monitoring results from
previous years: _ _ ._ . _ ._. _ : _ : _ .
Participants, stakeholders and funding partners
The Black Gore Creek Steering .Committee wishes to acknowledge the support and
efforts of its many sponsors and contributors over the past few years. Taking on a
project. of this size and scope is a daunting task for all but the very committed: The
Black Gore Creek Steering Committee has had the pleasure and support of many
talented as well as generous participants, stakeholders and funding partners. We owe
an enormous debt to their backing and commitment.
Eagle River Watershed Council and Hydrosphere Resource Consultants
Black Gore Creek Steering Committee
2004 Annual Report Executive Summary
Particiaants:
Andrea Holland-Sears -USFS Howard Kahlow -USFS Lane Wyatt - NWCCOG
Am Menconi -Commissioner Ina Zisman - CDOT Mark Weinhold -USFS
Bill Andrea - COLO DOW Ken Wissell - CDOT Michael Crouse - CDOT
Bill Carlson -Town of Vail Sandra Rayl -USACE Randy Sunbald - CDOT
Bill McKee - CDPHE Kirby Wynn -USGS Tom Stone -Commissioner
Bob Trueblood -ERWSD Jason Carey Tom Steinberg -ERWC
Bob Weaver -Hydrosphere River Restoration Joe Macy -ERWC
Brian Healy -USFS Jeff Kullman - CDOT Peter Runyon -Commissioner
Cal Wettstein -USFS Jill Schlaefer - CDOT Caroline Bradford -ERWC
Cecilia Joy - CDOT John Woodling-retired DOW Terri Teihan - CDOT
Cliff Thompson -Vail Daily Kara Heide -Vail Resorts Sybill Navas - CWOCC
Fred Schulz - CDOT Keith Kepler-Retired Div. Eng. Ray Merry -Eagle County
Gary Spinuzzi - CDOT Ken Neubecker-Trout Unlimited
Additional Stakeholders/advisors:
Ann Skinner - CDOT Heien Migchelbrink -Eagle Sue Froeschle -USFS
County
Brian Lorch - CDOT Tambi Katieb -Town of Avon
Holly Huyck -Consultant
Brian Pinkerton - CDOT Tammie Smith - CDOT
John Elliott -USGS
Bruce Zander -EPA Taylor Hawes -
Mark Gilfillan -USACE WQQC/NWCCOG
Caroline Byus -ERWSD
Philip Hagman -State of COLO Anne Esson -ERWC
Dennis Galvin -ERWSD
Sarah Fowler -EPA Greg Laurie -USFS
Forest Russell -Town of Vail
Stacy Stegman - CDOT
Greg Hall -Town of Vail
Fundin~t Partners
In the past five years, $4.2 million has been raised and invested in sediment control and
cleanup measures in and adjacent to the I-70 corridor to the west of Vail Pass. The
funding sources for these efforts are made possible by the following partnerships:
• Colorado Department of Transportation: Transportation Enhancement funds
• Colorado Department of Transportation: Maintenance funds
• Colorado Transportation Commissioners: Special discretionary allocations
• Colorado Department of Transportation: Fiber optics firm partnership
• Town of Vail: General operating funds and real estate transfer tax funds
• Eagle County: General operating funds for capitol projects
• Colorado Nonpoint Source Council: 319 Grant funds
• Eagle River Water ~ Sanitation District: General operating funds
• Eagle River Watershed Council: General operating funds
Background
Black Gore Creek Steering Committee was formed in 1997, to develop a coordinated,
interagency strategy to mitigate Interstate -70 traction sand-related impacts in the Black
Gore Creek (BGC) watershed in Eagle County, Colorado. The headwaters and many
tributaries of this stream originate in the Eagles Nest Wilderness Areas and the White
River National Forest, east of the Town of Vail. Protection and restoration of water
2
Draft as of June 3, 2005 -Final Report and appendixes being provided by Hydrosphere Resource Consultants
Black Gore Creek Steering Committee
2004 Annual Report Executive Summary
quality and aquatic habitat conditions in Black Gore Creek is a critical priority for the
local community, and reflects the outstanding scenic, recreational and ecological
resources of the watershed.
In 2002, the Colorado Water Quality Control Commission added Black Gore Creek to the
State's 303(d) list of impaired waters, establishing a Total Maximum Daily Load (TMDL)
for sediment from 1-70 traction sand and other sources. Efforts coordinated by the Black
Gore Creek Steering Committee are implementing best management practices (BMPs)
to reduce sediment loading to Black Gore Creek. Stream monitoring efforts have been
initiated to support TMDL development and track water quality conditions.
Capitol protect implementation
During late summer of 2004, 13 new sediment basins were constructed at 11 locations
along the I-70 corridor. The design. of the sediment basins was developed by the
Colorado Department of Transportation (CDOT~ several years ago. It consists of a dirt
and rock-compacted embankment, a riprap spillway with permeable geotextile liner, with
drainage improvements - as necessary, to channel water into and out of the basins. In
addition to construction of these 13 new basins, 4 previously constructed facilities were
modified or repaired - as indicated, to improve effectiveness.
The sediment basin and ditch lining in the drainage above the basin, illustrated in Figure
1, show examples of .work completed in certain areas. The sediment basin at mile post
189.05, provides protection to a wetland area below the basin spillway. Table 1 lists the
locations and facilities associafed with each of the recently completed sediment basins,
along with the repairs and modifications necessary for facilities completed in earlier
years. .
At this time, a total of 38 sediment basins have been constructed to prevent the annual
application of traction sand from leaving the roadway, then entering the hill slope and
riparian areas beyond a 30' section of the pavement. This significant accomplishment
was made possible through the collaborative partnerships of the members of the Black
Gore Creek Steering Committee.
The funding for this work was provided by the Nonpoint Source Program grant, under
Section 319(h) of.the Clean Water Act. Matching funds were contributed by the Town of
Vail, Eagle County, CDOT and the Eagle River Water & Sanitation District. Grant and
matching fund expenditures for the construction, design and administration of the project
(during 2004) totaled $138,894.83.
Figure 1. New
sediment basin and
drainage
improvements at EB
189.05
3~.
Draft as of June 3, 2005 - Final Report and appendixes being provided.by Hydrosphere Resbun;e Consultants
Black Gore Creek Steering Committee
2004 Annual Report Executive Summary
Table 1. Summa of sediment control facilities constructed in 2004.
Installed Facilities
~,
.
c
~
c
_ m
Location ~
m ~ o ~ ~ Landmarks Descri tion
below existing basin 18 provide rip rap protection in existing channel below
W6185.3 185.3 sediment basin18185.3
repair right side abutment of existing sediment basin 26
WB182.16 above lower truck ramp 182.16
realign and lengthen right abutment to basin 32 184.89 to
EB184.89 X intercept water from newly constructed SRT
extend roadside ditch above sediment basin 42 187.41
EB187.5 X east to interce t flow from new SRT
evir.Facifitie s yr : `;,~ *' _ y:-"^' ~,' -
W 6183.35 1 X X new sediment basin with extended ri -rap at spillwa
two new sediment basins: one to intercept flow from
across highway from eastbound side, second to intercept flow from culvert from
E6182.3 2 X lower truck ram westbound side
located on westbound side but collects water from
EB183.0 1 X X easbound side that passes under a wildlife bridge
intercepts water prior to discharge into a perrenial
E6183.25 1 X X draina e
formalize roadside ditch and armor with rip-rap, construct
EB185.0 1 X X new sediment basin
new large sediment basin below distressed culvert (did
not repair gully erosion below culvert due to concern for
EB187.8 1 X adjacent to bike path road embankment stabili
new sediment basin and rip rap rundown at area where
new ditch paving spills runoff downs fill slope, construct
E6188.1 2 X X new sediment basin at area at snow stock ile area
E8189.05 1 X X new sediment basin at end of recent CDOT ditch aving
across frontage road new sediment basin just upstream of existing riser pipe
EB189.6 1 X from Black Lake No. 1 that discharges into Black Lake No. 1
between dirt parking lot' new sediment basin in a snow storage area below just
E6189.69 1 X and Black Lake No. 1 west of the arkin lot for Black Lake No.1
y frontage road at exit new se invent asin just below a basin bui t adjacent to
E6189.9 1 X 190 the highway in 2003
Monitorin~l results
In March of 2004,.. the Black Gore .Creek Technical .Committee completed a Draft Stream
Monitoring Work Plan for Black Gore Creek. The purpose of the work plan was to
document previous monitoring efforts related to highway impacts, and provide a
framework for implementing the formal monitoring necessary for developing the TMDL
for Black Gore Creek, along with assessing its compliance with the State's narrative
water quality standard for sediment. The Draft Stream Monitoring Work Plan was used
as a guide for monitoring efforts completed during spring and summer of 2004, and
continues to guide ongoing monitoring. The work plan will be modified as needed in
response to TMDL development and. implementation efforts.
4'
Draft as of June 3, 2005 -Final Report and appendixes being provided by Hydrosphere Resource Consultants
Black Gore Creek Steering Committee
2004 Annual Report Executive Summary
Precipitation and Runoff
The application of highway traction sand on Vail Pass is influenced by the amount of
winter snow accumulation and the frequency/duration of winter storms. Movement of
sediment (from both the highway and natural sources) to the stream is driven by
snowmelt run-off in spring and thunderstorms during summer and fall. 2004 was a
relatively dry year in terms of snow pack and annual runoff. See table 2: Rainfall event
summary 2001- 2003.
Stream Morphology
Cross-sectional Width
The USDA Forest Service (USES) conducted a survey on two reaches of Black Gore
Creek (BG-AA and BG-BB) and two reference reaches (Polk Creek and Resolution
Creek) in 2001 and 2002. These surveys measured the stream channel configuration at
several representative locations. In 2003, the USES performed a survey consisting of 3
cross sections in 4 stream reaches, and 1 cross section in an additional reach. The
detailed results from all these surveys appear in the Appendices.
The stream channel cross sections will be resurveyed periodically, to measure changes
in sediment accumulation: These measurements, combined with other- monitoring
results, are intended to provide information on the effectiveness of the BMPs being
implemented to reduce sediment loading to Black Gore Creek.
Longitudinal Morphology -Riffle Length and Pool Length
The USES conducted longitudinal surveys of Gore creek and reference creeks (Polk
Creek and Resolution Creek) in 2001, 2002 and 2003, to determine the elevation of the
creek bed and water surface. This survey demonstrates the severity to which Black
Gore Creek is affected by sedimentation transported from I-70, in comparison to the 2
reference creeks. In 2001 and .2002,_ 3 reaches on Black Gore Creek and the. 2
reference reaches were surveyed. In 2003, 4 Black Gore Creek reaches. and 4
reference reaches were surveyed. Graphical representations of these cross sections
and longitudinal morphology are provided in the Appendices.
Pebble Counts
to September of 2004, USES conducted a pebble count for BGC at 4 locations. They
performed this same analysis on the same day for, 3 reference locations on Polk Creek. .
Results and graphical representations of these analyses are provided in the Appendices.
Pebble counts are used to determine median particle size and percent sands for each
sample. Comparison of Black Gore Creek pebble count results with the reference sites
provides information on sedimentation impact. The results indicate higher impact of
sedimentation on Black Gore Creek compared to the reference locations. Since only one
year of sampling was performed, analysis of the temporal variation for pebble count in
Black Gore Creek can not be conducted until additional sampling occurs.
Water Chemistry '
Sampling. results for the 2000-2003 water quality monitoring program for. Black Gore
Creek and tributaries (Polk creek and Miller creek) are shown in Table 3. Results show
the mean concentrations of suspended solids, phosphorus; chloride; dissolved sodium,
dissolved magnesium, and dissolved,manganese for Black Gore Creek water-to be
higher than-those of the background tributaries (Polk and Miller creeks): See Table 3:
Storm.. event/snowmelt water quality data 2000-2003 (mg/L) for Black Gore Creek and
tributaries. '
s
Draft as of June 3, 2005 -Final Report and appendixes being provided by Hydrosphere Resource Consultants
Black Gore Creek Steering Committee .
2004 Annual Report Executive Summary
Fish and Macro-invertebrates
Fish Survey Summary
Colorado Department of Wildlife (CDOW) conducted fish samplings in Black Gore Creek
on September 13, 2000 and August 13, 2004. These samplings evaluated the effect of
sediment on fish populations in the stream. Table 4 shows a summary of the results
from both samplings. Appendix A includes a map that shows sampling locations and
detailed results from both samplings. A length/frequency record for each fish species at
sampling locations is also provided in Appendix A. See table 4: Summary of Fish
Sampling.
Macro-invertebrate Bio-monitoring Plan and Sampling Results
During August and September of 2004, USFS sampled 18 sites as a part of a macro-
invertebrate bio-monitoring analysis plan, for Black Gore and Gore creeks. The
monitoring plan is scheduled for completion in 2005. Macro-invertebrate samples
collected in September 2004, were analyzed at the Aquatic Associa#es laboratories, Fort
Collins, Colorado. Available data which supports the bio-monitoring analysis is in
Appendix B.
It should be noted that bio-monitoring analysis for Black Gore Creek showed none of the
sites meet USFS standards for a healthy stream (see the USFS document named
"tmdl~oals_macros" in Appendix B3).
CDOT Maintenance Activities
CDOT publishes annually a summary with data. regarding maintenance material applied
to roads throughout Colorado during a calendar year. This data includes, but is not
limited to, applied amounts of snow and ice control abrasives, liquid deicer solution, solid
deicer, sand picked up, plow miles, and snowfall total. Table 5 shows the maintenance
material used and applied by CDOT from mile post 180 to mile post 190: an area of
specific interest for sediment study. In 2003, CDOT used over 8,000 tons of snow and
ice-control abrasives, 86,000 gallons of liquid deicer, 59 tons of solid deicer, picked up
8,000+/- tons of sand, and plowed 78,000 miles of highway-on this single stretch of
road. CDOT reported this 10-mile section received roughly 211 inches of snowfall.
Capital and maintenance expenditures- - - -
During FY 2000-2004, a total of $4.2 million was invested in sediment control and
cleanup measures in and adjacent to the I-70 corridor, west-bound on Vail Pass.
Funding sources for the efforts included CDOT, Town of Vail, Eagle River Water &
Sanitation District, Eagle County, and 319 Program grants. Approximately $400,000 has
been raised from these sources for the construction of sediment control projects in FY
2005. A summary of itemized capital expenditures from 2000 to 2005 is presented in
Appendix C
TMDL Development
In 2004, the Black Gore Creek Technical Committee began work to develop a TMDL.
This effort was spearheaded by Jason Carey and John Woodling -consultants to the
6
Draft as of June 3, 2005 -Final Report and appendixes being provided by Hydrosphere Resource Consultants
Black Gore Creek Steering Committee
2004 Annual Report Executive Summary
Eagle River Watershed Council. Significant new information and approaches were
formulated, but progress within the technical committee was stow. This led to
restructuring the group. More decisions are being, reached and progress is again being
made with the restructaring.~ Currently; the°-TMDL- Work Group is developing a-TMDL for
Black Gore Creek that aims to address sediment sources and potential measures for
load reductions throughout the watershed that will include areas of impact outside the
highway corridor. Estimates from sediment loading sources of these areas outside the
highway corridor are being developed to ensure appropriate control measures are in
place. This TMDL is scheduled for completion in December 2006.
Future BMP Implementation Plans
With the significant-number'of sediment basins constructed along the shoulders of the
interstate beside Black Gore Creek, there are basins in almost every above-ground,
shoulder location where sediment leaves the paved surface of the interstate. In 2005,
there are plans to install the first.major, underground sediment basin - af. mile post 187.5,
west bound: This~;is;a significant departure from the, comparatively low-tech, low-cost
basin construction to date. This basin placement addresses sediment thafi has
accumulated at tFe outfall of this particular stormwater drain, down in the woods.
There is also discussion about a demonstration project for 2005 that would remove
accumulated sediment behind a beaver dam. The dam is located along a short segment
of stream where sand is completely captured at the roadway.
a
Appendix D presents two tables: one for proposed facilities (on both westbound and
east- bound corridors) with information about protection zone, purpose of protection,
design constraints, potential solutions, and priority level for each facility.
Challenges Ahead -
While progress on the issue of traction sand on Vail Pass has been encouraging, larger
issues. remain to solve the situation that has been created, as well as set up long term
solutions,for prevention. The restoration of Black Gore Creek is still possible, butaiming
is essential: Funding issues are a major hindrance at this point in time and can threaten
the existing progress that has been made: The cooperative effort which accounts for the
success of the recovery thus far is threatened by too little-too. late, if permanent and=
long-term funding is not secured. Bringing diverse and varied action to this issue is not
enough, and the continued accomplishments of the Black Gore Creek Steering
_ .. .
Committee wilt rest on the timeliness: of a~coordin°ated and well-funded approach; that--° -- ~ --- ---
completes clean up of `historical' sand along with measures. to monitor and cleanup
annual amounts:.
,_ 7 ; ..
Drag as of June 3; 2005 -Final Report and appendixes being provided by Hydrosphere Resource Consultants
MEMORANDUM
To: Town Council
From: Stan Zemler
Judy Camp
Date: August 11, 2005
Subject: 2005 Supplemental Appropriation and Budget Adjustment
We are attaching the following documents for your review. In the evening meeting you will be
asked to approve Ordinance Number 19 making supplemental appropriations and budget
adjustments to the 2005 budget.
• Revised 2006 Budget Timetable
• Redevelopment Projects Included in 2005 Budget (RP-1)
• Proposed Supplemental Appropriation and Budget Adjustments Spreadsheet (S-1
through S-3)
• Summary of Revenue, Expenditures, and Changes in Fund Balance -General Fund (GF-
1), Capital Projects Fund (CPF-1 through CPF-2), Real Estate Transfer Tax Fund
(RETT) (R-1 through R-2), Dispatch Services Fund (DSP-1) and Conference Center
Fund (CCF-1)
Ordinance No. 19 of 2005
General Fund
Major revenue items are updated based on year-to-date activity and the latest information
on construction activity. We have reduced the construction permit revenue estimate by
$340,000, with Crossroads no longer included. Revenue has been increased by $403,500
to reflect plan check fees for the Four Seasons. Plan review and building inspection on
the project is outsourced to Colorado Inspection Association (CIA) and expenditures
budgeted for contract services have been increased by $338,920 to reflect the amount of
the contract expected to be incurred in 2005.
Ski lift tax is conservatively estimated to be up $147,000 from budget based on
collections to-date offset by potential shortfalls due to construction activity or poor snow
conditions in November/December.
Revenue of $40,000 from the Volvo agreement ($20,000 received and $20,000 due in
October) is included along with reinvestment expenses of $6,500 for signs. The visitor
information centers' budget has been increased to reflect the terms of the new contract
effective October 1.
A number of items on this supplemental appropriation are a result of the four-day
Mountain Rescue 2005 construction accident exercise. All of the hard costs involved in
this exercise have been reimbursed by the State of Colorado with homeland security
funds. The grant revenue and the expenditures are shown in the General Fund and the
Dispatch Services Fund on the attached spreadsheet.
Other adjustments to the general fund budget include primarily grants and shared projects
where reimbursements offset expenditures.
Capital Projects Fund
Sales tax revenue for the year is projected to be up $525,000 from budget based. on year-
to-date collections offset by potential shortfalls due to construction activity for the rest of
the year. All of this adjustment is shown in the capital projects fund.
Per previous discussions with council, the Weshaven Drive and Greenhill Court road
reconstruction has been pulled forward from the 2007 budget and the $700,000 Timber
Ridge loan and the Cascade Village projects have been added to the appropriation. Per
your instruction, the Cascade Village skier/pedestrian bridge and widening of Westhaven
Drive Bridge will not proceed until Tract K is approved. However, it is included here so
that when Tract K approval is received, we can proceed without delay.
With this supplemental appropriation, we are also asking for approval to proceed with a
major upgrade to the AS400 computer used to run the town's financial system. This
upgrade was planned for next yeaz and $75,000 will be moved from the 2006 budget to
2005. We need to proceed with this project sooner than expected because some of our
financial software is no longer supported by the vendor. New versions of the software,
which are supported by the vendor, are available, but the current AS400 does not have
the capacity to successfully load and operate them.
Real Estate Transfer Tax (RETTI Fund
Two revenue items have been increased in this fund. The real estate transfer tax is now
projected to reach $6.0 million this year. Of this amount $4,750,000 is expected from
non-major projects and $1,250,000 from projects with costs over $10 million. The
recreational amenities fee, which is paid on new residential squaze footage, is estimated
at $360,000 compared with an original budget of $194,600. To-date, we have received
$340,000 in recreational amenities fees including $305;000 from three major projects -
Sonnenalp, Gore Creek Place, and Arrabelle.
Conference Center Fund
Tax revenue is estimated at $3,540,000 based on the study performed by Stan Bernstein
and Associates. This is an increase of $261,000 or 8% from the original 2005 budget.
Although year-to-date collections have been higher than budget, this estimate also allows
for potential shortfalls later in the year due to construction activity and/or poor snow
conditions. An increase in expenditures of $350,000 is included as previously agreed by
Council.
Version 5
Changes Highlighted
Town of Vail
Proposed 2006 Budget Timetable
Contributions
Council criteria discussion 05/03/05 Complete
Out of cycle funding requests (if needed) 06/07/05 Complete
Deadline for return of packets 07/29/05 Complete ~_~~
Council Discussion & Questions of requests 08/16/05 _
Council evaluation of requests and direction for 2006 budget 09/06/05
Budget Guidelines
Council discussion of budget timetable 05/03/05 Complete
Council discussion of budget philosophies 06/07/05 Complete
Guidelines distributed to department heads 06/15/05 Complete
2005/2006 parking plan recommendation
TBD ,
Presentation of 2004 audit report to Council 08/02/05 „Complete
Budget Preparation
Capital budget request for county funds submitted 07/08/05 Complete
Staff prepares departmental budgets 06/15/05 to 07/18/05
Council discussion of major revenue items 07/19/05 Corplete
Town Manager reviews departmental budgets 07/25/05 to 08/12/05
Council discussion of Capital plan 09/06/05''
Council discussion of RETT plan 09/06/05
Council review of Vail Reinvestment Authority budget 09/20J05
Council review of first draft of 5-year capital plan 09120/05`'
Council review of first draft of 5-year RETT fund 09!20/05
Council review of second draft of 5-year capita! plan 10/04/05 if necessary
Council review of second draft of 5-year RETT fund 10/04/05 if necessary
Council review of first draft of Town Manager's budget 10/04/05'
Budget Documentation and Reporting
First reading of 2005 Supplemental Number Two 08/16/05
Second reading of 2005 Supplemental Number Two 09/06/05
First reading of 2006 budget ordinance 10/04/05
Second reading of 2006 budget ordinance 10/18/05
First reading of mil levy certification ordinance 11/15/05
First reading of 2005 Supplemental Number Three 11/15/05
First reading of 2006 Conference Center Budget Ordinance 11/15/05
Second reading of mil levy certification ordinance 12/06/05
Second reading of 2005 Supplemental Number Three 12/06/05
Second reading of 2006 Conference Center Budget Ordinance 12/06/05
Mil levy certification deadline to Eagle County 12/15/05
Budget book submission 01/31/06
Version 2
Town of Vail
Impact of Redevelopment Included in Revenue Projections
Revenue Source
Project Projected Dates Sales Tax Construction Permits Real Estate Transfer Tax
Arrabelle and Lionshead
Core Site
08/04 to 12/06
Reduced 2005 and 2006 Basic building permit projected for 2005;
other permits projected 2006
Projected for 2007
Crossroads
2004 to ??
Reduced 2005 and 2006
Not included -application withdrawn Sales to developer received in 2004 and
2005
Founders" Park Garage 05/04 to 11/04 No Impact Received in 2004 Received in 2005
Forest Place 2004 -2006 No Impact Received and projected for 2005 Received in 2004
Four Seasons 06/05 to 12/06 No Impact in 2005 and 2006 Projected 2005 and 2006 Sale to developer received in 2005
Gore Creek Place
07/04 to 10/05
No Impact Received in 2004 and 2005; additional
projected for 2005
Projected for 2005 and 2006
Manor Vail
O
W
07/05 to ??
Reduced 2005 and 2006 Not Included Due Pending More
Information
Not Included Pending More Informaion
ne
illow Bridge Road
(Swiss Haus)
08/04 to 12/05
Reduced 2005 and 2006
Received 2004 and 2005
Projected for 2006
Sonnenalp - 20 Vail Road
Tivoli 03/05 to 12/05
07/04/ to 11/05 No Impact
Reduced 2005; increased 2006 Received 2005
Received in 2004 Sale to Sonnenalp received 2004
N/A
Vail Mountain LodgeNail
Athletic Club
05/04 to 12/04
No Impact
Received in 2004
Received in 2005
Vail Plaza Hotel (Vail Village
tnn)
11/04 to12/06 No impact vs. base; property had not
been generating revenue
Received 2004 and projected 2005
Not included pending more information
Village Streetscape 04/04 to 10/06 No impact No Impact No Impact
Westhaven Conds (Ruins) 8/5/05 No impact Projected 2005 Not included pending more information
Redevelopment Projects 050816 RP -1 8!11/05
Proposed Supplemental Appropriations and Budget Adjustments #2of 2005
Revenue Expenditure
Increase Increase
Version 1
First Reading
Description (Decrease) (Decrease) Reason
Capital Projects Fund
Contruction 94 620 'd f W th D '
Contruction
Sales Tax
Contruction
Hazdwaze
Hardware
Sales Tax
Timber Ridge Loan
Shared Projects
Hardwaze
Subtotal Capital Projects Fund
RETT Projects Fund
Rett Contruction .
Taxes/RETT Original
Professional Fees
Recreation Amenities Fees
Professional Fees
Tree Maintenance
Subtotal RETT Projects Fuud
General Fund
State Revenues
Police Salaries
Police Benefits
Community Policing
Volvo Contract
Economic Development
Shazed Projects
Partnership/Collaboration
IS Salaries
Transfer to Dispatch Services
Police Contract Overtime
Police Contract Overtime
Contract Services
Other State Revenues
Transit Overtime
Other State Revenues
wi enmg o es aven nve Bridge for pedestnan walking path contingent on TrK
365,000 Phases I & II of Westhaven Circle & Greenhill Court reconstruction
(24,000) Sales tax from GF back to GF for I-70 speed education & enforcement
(24,000) Add'16 months funding for I-70 speed education & enforcement
78,486 AS400 upgrade, software upgrade, procurement module -move from 2006
20,000 Info Centers Softwaze & 2 public computer stations
525,000 increase in projection from budget
700,000 Timber Ridge Loan
8,820 revenue received from Avon PD for items related to CEP019 (CAD/RMS)
8,820 cost of items for AVON PD related to CAD/RMS project
509,820 1,242,926
structural improvement to Cascade Village skier/pedestrian bridge contingent on
106,305 Tract K
1,377,000 increase in projection of RETT tax budgeted
68,850 increase in projection of management fees budgeted
165,400 increase in projection of Recreation Amenities Fees
35,000 Stream tract mitigation
50,000 Forest health -Donovan Park/Matterhorn
1,542,400 260,155
18,282 CDOT Underage Drinking Grant revenue
1,081 expenses incurred CDOT Underage drinking grant
424 expenses incurred CDOT Underage drinking grant
16,777 expenses incurred CDOT Underage drinking grant
40,000 Volvo contract for 2005
6,500 Volvo signage at Vail Village structure
6,454 VRI 25% shaze of Front Line newsletter expenses
6,454 25% of costs incurred with Front Line newsletter expenses
(19,500) transfer to dispatch to help fund IPS end user for CAD/RMS project
19,500 transfer to dispatch to help fund IPS end user for CAD/RMS project
2,621 Revenue collected for extra policing during Springback to Vail
1,802 expenses incurred by Vail PD during Springback to Vail
819 expenses incurred by outside sources during Springback to Vail
5,400 2005 Mountain Response grant revenue for shuttle service
5,400 overtime for shuttle bus service during 2005 Mtn Response
3,281 2005 Mountain Response grant revenue
Supp 2of 2005 050816
S-1 8/11 /2005 11:45 AM
Proposed Supplemental Appropriations and Budget Adjustments #2of 2005
Telephone Use
Printing & Publishing
Uniforms
Small Equipment <$SK
Office Supplies
Other State Revenues
Partnership/Collaboration
Capital Projects
Police Salaries
Police Benefits
Bus Charter Revenue
Misc Operating Expenses
Transit Overtime
Plan Check Fees
Proj Reimbursements/Shared
Consultants/Reimbrseables
Professional Fees
Plan Check Fees
Professional Fees
RETT Management Fees
Contract Services
Telephone Use
Internet
Softwaze R&M
Proj Reimbursements/Shazed
Partnership/Collaboration
Conference Ctr Fees
Ski Lift Tax
Construction Permit Fees
Subtotal General Fund
Dispatch Service Fund
Transfer from GF
Contract Services
Shared Projects
Access Charges-Communication
Other State Revenues
Office Supplies
Dispatch Salazies
Telephone Repair & Install
Subtotal Dispatch Service Fund
Revenue Expenditure
Increase Increase
~~.ccreaaet tliecreasel Reason
117 2005 Mtn Response EOC phone line rental
345 2005 Mtn Response laminating maps for drill
2,182 2005 Mtn Response protective gear & EOC vests
596 2005 Mtn Response rubber gloves
41 2005 Mtn Response supplies for drill
4,951 2005 Mountain Response grant revenue
4,951 advertising for 2005 Mtn Response
24,000 Transferred back from Capital Projects I-70 speed education & enforcement
17,240 add'I 6 months of I-70 speed education and enforcement
6,765 add'16 months of I-70 speed education and enforcement
15,000 additional revenue collect for bus charters
1,500 new bus vacuum for the bus wash
13,500 add'1 overtime incurred with bus charters
156,000 Additional plan check fees - Arrabelle
13,456 Additional shared projects revenue - Arrabelle/Crossroads
19,788 outsourcing design review and 3-D analysis
104,193 outsourcing plan check fees
403,500 Four Seasons
338,920 Colorado Inspection Agency 2005 portion of plan checks, etc
68,850 increase in the projection of RETT management fees collected
6,382 4th quarter installment for Info Centers
1,313 4th quarter expenses for the Info Centers
288 4th quarter expenses for Info Centers
833 4th quarter expenses for the Info Centers
5,000 cost share advertising during spring construction
5,000 cost shaze advertising during spring construction
-13,050 increase in mgmt fees due to increase in projection of CC taxes
147,000 increase in the projection for 2005 budget
(340,000) reduction in projection of 2005 budget
586,845 563,211
19,500 transfer from GF to help fund IPS end user support for CAD/RMS
19,500 add'1 funding for IPS end user support for CAD/RMS project
21,870 for public safety air cards and DSL monthly charges to user agencies
21,870 add'I expeditures for air cards &DSL for user agencies
11,593 2005 Mountain Response reimbursements .
805 2005 Mtn Response supplies for drill
5,790 2005 Mtn Response training expenses
4,998 2005 Mtn Response EOC equipment
52,963 52,963
Version 1
First Reading
Supp 2of 2005 050816
S-2 8/11/2005 11:45 AM
Proposed Supplemental Appropriations and Budget Adjustments #2of 2005
Revenue Expenditure
Increase Increase
Version 1
First Reading
Description (Decrease) (Decrease) Reason
Conference Center Fund
Design Fees
CC Sales Tax
CC Public Accomodations Tax
Collection Fees
Subtotal Conference Center Fund
Total All Funds
350,000 per councils' direction
98,000 increase due to projection over budget
163,000 increase due to projection over budget
13,050 increase in management fees due to increase in projection of CC taxes
__ 261,000 363,050
2,953,028 2,482,305
Supp 2of 2005 050816 g-3 8/11/2005 11:45 AM
Version 1
First Reading Supplemental 2
2005 Budget
General Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance
2004 2005
Audited Amended
Actuals Budget
Revenue
Local Taxes
Sales Tax 8,881,480 8,796,600
Property and Ownership
2,621,493 ___ __..
2,637,458
Ski Lift Tax 2,496,162 2,585,000-
Franchise Fees, Penalties, and Other Taxes 699,649 688,500
Licenses & Permits 1,685,277 2;839,950
Intergovernmental Revenue 1,435,982 1,356,511"
Transportation Centers 3,285,932 2,955,000
Charges for Services 807,041 785,237 ''
Fines & Forfeitures 210,497 202,900
Earnings on Investments 172,806 .120,000
Rental Revenue 803,939 748,865
Miscellaneous and Project Reimbursements 359,829 362,481
Transfer from RETT 27,435 -
Total Revenue 23,487,522 24,078,502
Expenditures
Salaries 10,039,142 10,804,803
Benefits 3,368,357 3,719,634
Subtotal Compensation and Benefits 13,407,499 14,524,437
Contributions and Special Events 996,662 817,876
All Other Operating Expenses 4,338,334 5,26'!,9$2
Heavy Equipment Operating Charges 1,406,066 1,609,506
Heavy Equipment Replacement Charges 424,478 581,522
Dispatch Services 463,813 559,034
Total Expenditures 21,036,852 23,354,357
Revenue Over (Under) Expenditures 2,450,670 724,145
Transfer to Capital Projects Fund (1,773,800) (62,000)
Transfer to RETT Fund (10,762)
Transfer for Dispatch Services Fund ~~g,500),
Beginning Fund Balance 10,376,744 11,053,614
Ending Fund Balance $ 11,053,614 $ 11,685,497
GF-1
Version 1
First Reading Supplemental 2
2005 Budget
Capital Projects Fund
Schedule of Revenue, Expenditures, and Changes in Fund Balance
2004 2005
CEP011
CEP005
CEP018
CEP005
Sales Tax
Federal Grant Revenue
Lease Revenue
CDOT Reimbursement
Transfer from General Fund
Transfer from Dispatch Services Fund
Transfer from RETT
Project Reimbursement
Eagle County Grant Revenue
Interest Income & Other
Total Revenue
Expenditures
Equipment Purchases
Document Imaging
Software & Hardware Upgrades
Web Page Development/Ecommerce
Eagle County CAD / RMS Project
Police Copier
Police Vehicles Hardware Laptop
Video Security for Jail
Patrol Car Video Cameras
Quick Response Vehicle -Fire Dept
Fire Department Breathing Apparatus
Replace Buses
GPS for Buses
Police Vehicles
Vehicle Expansion
Subtotal Equipment Purchases
Capital Maintenance
Bus Shelter Replacement
Capital Street Maintenance
Parking Structure Improvements
General Facility Improvements
Subtotal Capital Maintenance
Buildings 8 Improvements
Town Manager's Residence
Town Manager's Office
Audited. Amended
Actuals Budget
6,700,095 6,349,400
1,412,098 1,740,240
189,480 150,000
40,322 -
1,773,800 62,000
110,000 -
1,130,205 -
1,031,157 895,468'`,`;
366,510 250,000
354,995 25,000
13,108,662 9,472,108
20,437 40,000
205,872 140,486
50, 000
662,804 188,290 '
10,310
65,808 -
10,628 -
CEP004
CMT003
CMT004
CMT007
CMT005
CB1010
CSC010
Fire infrastructure improvements
Fiber Optics in Buildings .
Dobson Ice Arena
Way Finding Improvements
- 45,000
108,555 -
24,772 25,000
2;295,622 2,430,700
30,720 269,280
274,272 -
40,300
3,699,490 3,239,366
10,532 38,000
620,054 - 1,584,565
520,000 508,740
482,542 331,500
1,633,128 2,462,805
56, 786
8,309
56,730 270,635
21,650 90,000
163,880 10,000
6,289 79,284
CPF-1
Version 1
First Reading Supplemental 2
C61021
CB1023
CSC011
CSC012
2005 Budget
Capital Projects Fund
Schedule of Revenue, Expenditures, and Changes in Fund Balance
Donovan Park- Pavilion
Multi-Purpose Recreation Facility
Subtotal Bldgs /Improvements
Streetscape Projects
West & East Meadow Drive
Village Streetscape
Subtotal Streetscape Projects
Housing Program
CHP001 Buy-Down Program - 200,000
CHP006 Timber Ridge Debt Service Guarantee - 925,000
Timber Ridge Loan 700,OQ0
Subtotal Housing Program - 1,125,000
Lionshead Redevelopment
COT009 Lionshead Improvements 90,659 313,955
Subtotal Lionshead Redevelopment 90,659 313.955
COT002
COT003
COT011
COE001
Other Improvements
Revise TOV Master Plans (W. Vail)
Street Light Improvement Program
Drainage Improvements
I-70 Noise
Subtotal Other Improvements
Total before Financing
Transfer for Debt Service
Total Expenditures
100,000
62,804 50,000
75,000 75,000
58,340 526,000'x'
196,144 751,000
10, 634,113 11, 791, 020
2004 2005
Audited Amended
Actuals Budget
46,978 42,000
1,451,816 88,000
1,812,438 579,919
55,256 199,360
3,146,998 2,419,615
3,202,254 2,618,975
2,337,905 2,422,154
12, 972, 018 14, 213,174
Revenue Over (Under) Expenditures 136,644 (4,741,066)
Beginning Fund Balance
Ending Fund Balance
8,054,258 8,190,902
$ 8,190,902 $ 3,449,836
CPF-2
Version 1
First Reading Supplemental 2
2005 Budget
Real Estate Transfer Tax Fund
Summary of Revenue, Expenditures, and Changes in Fund Balance
REVENUE
Real Estate Transfer Tax
Golf Course Lease
Lottery Revenue
Land Sales & Exchange
Project Reimbursements
AIPP Revenue
Interest Income & Other
Transfer from GF
Recreation Amenity Fees
Total Revenue
.2004 2005
Audited Amended
Actuals Budget
4,850,152
~_ 6,000,000.',
107,941 115,956
21,686 20,000
56,600. 3,300
35,000 -
116,372 79,000
10,762
226,745 360,000
5,414,496 6,589,018
EXPENDITURES
Annual Maintenance
RETT Collection Costs
Rec. Path Capital Maintenance
Betty Ford Alpine Gardens Support
Tree Maintenance
Street Furniture Replacement
Black Gore Creek Sand Mitigation
Park Capital Maintenance
Bear Proof Containers
Park, Path & Landscape Maintenance
Subtotal Maintenance
Recreation Path/Trail Development
Cascade Bike Path
Trailhead Development
N. Frontage Rd. (School to Roundabout)
Village Streetscape Design & Implement
Meadow Drive
Subtotal Pathways
240,987 300,000
62,178 213,628
75,000 122,000
28,410 ~~137,000
12,969 37,030
150,000 100,000
0 114,500
0 19,500
749,963 1,097,991
1,319,507 2,141,649
. 256,305
3,443 36,555
592,744 57,256
2,450,000 2,300,000
25,000
3,046,187 2,675,116
Capital Maintenance
ADA Compliance w/ VRD
Raw Water Project
Stream Tract Mitigation
Pirate Ship Park -Per Safety Plan
Big Horn Park -Per Safety Plan
Public Art
50,000
1,042 228,097
35, 000
298,782. 36,888
225,000
62,555 167,419'
RT-1
Version 1
First Reading Supplemental 2
2005 Budget
Real Estate Transfer Tax Fund
Summary of Revenue, Expenditures, and Changes in Fund Balance
Seibert Circle
Subtotal Capital Maintenance
Park Development
Donovan Park
White Water Park
Skate Park
Vail Memorial Park
Subtotal Park Development
Open Lands
Open Space Acquisition
Subtotal Open Lands
Project Management
Parks and Landscaping
AIPP
Subtotal Project Management
Total Expenditures
Revenue Over (Under) Expenditures
Transfer to Capital Projects Fund
Transfer to Genreral Fund
Beginning Fund Balance
Ending Fund Balance
RT-2
2004 2005
Audited Amended
Actuals Budget
1,134,000
362,379 1,876,404
3,266 49,734
41,683 -
100,000
2,250
44,949 149,734
- 500;000
500,000
79,491 81,735
84,326
79,491 166,061
4,854,763 7,508,964
559,733 (919,946)
(1,130,205)
(27,435)
6,280,458 5,682,551
$ 5,682,551 $ 4,762,605
Version 1
First Reading Supplemental 2
2005 Budget
Dispatch Services Fund
Schedule of Revenue, Expenditures, and Changes in Fund Balance
2004 2005
Audited Amended
Actuals Budget
Revenue
E911 Board Revenue
Interagency Charges
Town of Vail Interagency Charge
Earnings on Investments
E911 BOARD Capital Grant
Transfer from General Fund
Other
Total Revenue
Expenditures
Salaries & Benefits
Operating, Maintenance & Contracts
Capital Outlay
Total Expenditures
$ 369,000 $ 345,660
719,068 814,058
463,813 559,034
6,317 -
19, 5€~0
33;463
1,558,198 1,771,715
1,290,384 1, 332,646
217,093 401,25$
120,299 11, 750
1,627,776 1,745,654
Revenue Over (Under) Expenditures (69,578) 26,061
Transfer to Capital Projects Fund
Beginning Fund Balance
Ending Fund Balance
(110,000) -
386,692 207,114
$ 207,114 $ 233,175
DSF-1
Version 1
First Reading Supplemental 2
2005 Budget
Conference Center Fund
Schedule of Revenue, Expenditures, and Changes in Fund Balance
2004 2005
Audited Amended
Actuals Budget
Revenue
Sales Tax
Public Accomodations Tax
Subtotal Taxes
Penalties and Interest on Delinquent Taxes
Interest
1,828,234 1,805,OQ4
1,730,378 1,735,000
3,558,612 3,540,000
8,458 -
67,603 -
3,634,673 3,540,000
Expenditures - Admin
Management Fee
Office Supplies
Postage
Subtotal Administration
Capital Outlay
Professional Fees
Design Fees
Subtotal Capital Outlay
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
178,353 177,000
__
1,315 -
725 -
180,393 177,000
609, 544 49, 271
179,940 1,322;607
789,484 1,371,878
969,877 1,548,878
2,664,796 1,991,122
3,026,538 5,691,334
5,691,334 7,682,456
CCF-1
ORDINANCE NO. 19
SERIES OF 2005
AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL
GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND,
DISPATCH SERVICES FUND, AND CONFERENCE CENTER FUND OF THE 2005 BUDGET
FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID
APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2005 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance
No.25, Series of 2004, adopting the 2005 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain supplemental appropriations and budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1, Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following supplemental appropriations and budget adjustments for the
2005 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the expenditure or
(reduction) of said appropriations as follows:
General Fund $ 563,211
Capital Projects Fund 1,242,926
Real Estate Transfer Tax Fund 260,155
Dispatch Services Fund 52,963
Conference Center Fund 363,050
Total 2 482 305
2. If-any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining- portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regard{ess of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or.
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. AI! bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith
are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise
any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this • 16th day of August, 2005, and a public hearing shall be held on this
Ordinance on the 6th day of September, 2005, at the regular meeting of the Town Council of the
Town of Vail, Colorado, in the Municipal Building of the town.
Rod Slifer, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
ATTEST:
Rod Slifer, Mayor
Lorelei Donaldson, Town Clerk
Town of Vail Forest Health Project
Project Plan
Unit A:
• This unit is primarily aspen with scattered pine
• Cut all marked lodgepole pine. Remove logs (main stem) of trees to 10" top.
• Pile all lodgepole pine slash for prescribed burning later.
• Less expensive but viable option is to not remove lodgepole pine logs and to treat
infested trees by peeling logs and bucking up all remaining logs > 10' diameter so
to be in direct contact. with the ground. Direct contact with the ground will allow
the logs to decay faster. Since this unit is primarily aspen with scattered pine the
logs remaining will have little effect on increasing fire behavior.
Unit B:
• This unit is primarily made up of aspen with scattered pine. The unit is a very
short steep side slope down into a narrow draw.
• Cut all marked lodgepole pine. Remove logs (main stem) of trees to 10" top.
Because of the steep slopes in this unit, it will be difficult to remove the logs.
• Pile all lodgepole pine slash for prescribed burning later.
• Less expensive but viable option is to not remove lodgepole pine logs and to treat
infested trees by peeling logs and bucking up all remaining logs > 10' diameter so
to be in direct contact with the ground. Direct contact with the ground will allow
the logs to decay faster. Since this unit is primarily aspen with scattered pine the
logs remaining will have little effect on increasing fire behavior.
Unit C:
• This unit is primarily made up of lodgepole pine with scattered patches of aspen.
The unit is on a ridge the runs south to north. Unit is bordered by unincorporated
Eagle County land to the west and White River National Forest to the south.
• Cut all marked lodgepole pine. Remove logs (main stem) of trees to 10" top.
Because of good access and gentle slope in this unit, removing the logs should be
relatively easy.
• Pile all lodgepole pine slash for prescribed burning later.
• Less expensive option is to not remove lodgepole pine logs and to treat infested
trees by peeling logs and bucking up all remaining logs > 10' diameter so to be in
direct contact with the ground. Direct contact with the ground will allow the logs
to decay faster. Since this unit is primarily lodgepole pine the SOO logs remaining
will tend to increase fire behavior.
Unit D:
• This unit is primarily made up of aspen with a few scattered pines.
• Regenerate aspen stand by cutting all aspen trees.
• Also cut ~30 dead lodgepole pine trees and cut & debark ~20 infested lodgepole
pine trees.
• Buck logs (main stem) of trees into 4' - 6' lengths to an 8" top. Pile all slash < 8"
diameter for prescribed burning later.
Unit E:
• This unit is primarily made up of aspen with a few scattered pines.
• Cut ~30 dead lodgepole pine trees and cut & debark ~20 infested lodgepole pine
trees.
• Buck logs (main stem) of trees into 4' - 6' lengths to an 8" top. Pile all slash < 8"
diameter for prescribed burning later.
PB 8/11/05
Unit A Unit B Unit C Unit D Unit E Totals Option
one Option
two Option
three Option
four
Acres 8 3 6 4 6 27 27 27 27 27
LP Dead 270 50 400 30 30 780 780 780 780 780
LP Infested 30 20 100 20 20 190 190 190 190 190
# of piles 200 75 150 120 60 605 605 605 605 605
Burn Cost: USFS 4,600 1,800 3,460 2,760 1,380 14,000 14,000 14,000 14,000 14,000
Burn Cost: JV 5,290 1,990 3,970 3,160 1,590 16,000 0 0 0 0
Plan 8~ Admin 3,000 3,000 3,000 3,000 3,000
Cut 8~ leave > 10" 5,000* 800 8,000* 13,800 0 800 5,800 13,800
Remove -whole 75,863 17,702. 126,435 0 0 220,000 0 0 0 0
Remove -bole 51,723 12,070 86,207 0 0 150,000 150,000 137,930 86,207 0
Chip: JV 5,000 5,000 0 0 0 0
Pile + cut D & E 4,000 2,400 4,000 6,400 2,400 19,200 19,200 19,200 19,200 19,200
CSFS -19,000 -19,000 -19,000 -19,000 -19,000
Totals 167,200 155,930 109,207 31,000
Option #1 all boles removed from units A, B, C, Unit D & E treated, All slash piled < 10" diameter
Option #2 all boles removed from units A & C, Unit D & E treated, All slash piled < 10" diameter
Option #3 all boles removed from unit C, Unit D & E treated, All slash piled < 10" diameter -This seems to be a good option
because it removes fuels from unit C.
Option #4 no boles removed from any units, Unit D & E treated, All slash piled < 10" diameter. This is a cost effective option but
does not address fuel loading in unit C. Adding burning or chipping to this could be the very best option.
* My Guess - PWB, JV will get numbers later.
r
.
.
- g ., ' ~ y
~
1 ;F
'y yrss.:f r
r ~.. +•
,wr t ~ t
;. . •
..
• -
J
~t_
~
. f
.
~.a
• f' - g , ,•• ~ ~~ ~,ti '.iy 1' ~t ~ ~~~~(r P ~ . . ,~/ ~ ~ r ~, {L: ~aF .~+ r~
•
• .
~ _
~
;q
~` '.
~ L
`•.
+
~+ I ti
+
"
.
',j • J
t
~
_ ~ - r
s
r
f
. r
F
+~
~
,
~~
~ .
.
y :
t.
..
~ i •
~ ~_ I y +~, ~ •~~ ~~: ~' ~ • ,1 ~, ,~~ ~ .fir 1 y ~.~~.. yw, ! r ~'
`•
,• ! t
~ •~i
~~ `
` ry
~
r ~
t
_
~
..
r~
~
3 ~ ~.t
~
r~ . ~,`
~ ~~ -
• is y
.,. , ~~ • + ,'.
~ i r ~' {
~ :~
s~``
~
•
~
"ra ~?" y?f., '` fir, ~ ~, h
..' t ;. ~ + Y !
~
`~ `~"
~r~
~d ;
i -r
y i,.~ se k ,%'~~ yT '~ ;. y~ '„,t , J ,. - . , i•, , f r, r~' ~ . _ ~., tom,.. `'~ ., ~ t .
~ •
r
•.pst
+ i..
r * R:R, .r '~ h ~~• ~c,~rti~ s
'u
~+~
~
'~
~' 11 -- ••- - • -• l);K•
r +, ,q 'i'.~v'.i ~1~•1(s da•~ °t r`~ ~r.
..~
•
ei
~ )
r
'
r
~„~' ~r,; ~
•~ ,
, i..
~
_ _.
~,
;, ,1• ~, aT.• ~b:t. ,•,
~. ~
,~~
;. ,l
{•~:
-./"
,t 1:• ..w'1'td ~il # 3t•F{,fi't' y,~s ~•.trae',3
~ t
.~
~i
+~.}+~
.
.. i
t
-
,
~.,',.~. r~ ~ !• .r' ~.'.~ . S~r ,iif~ t~ ~'~ i yl t »~
a~iE .i
y:~rb 4~;~ r +~~. P'
'
~
~
1 ~ •a
i•',
j •
~
.Y + .:..~ .~
i
#•
; a
r
•'
' i
s ~~
'- ~
J !.,
~'~ ~ -- ~
` ~t r
-
.fax
•
f
1~ ~ S.
, ~~~
f !
~ y~. +, 'Y~ ,_i ~ f`
.r •!
T
'Y
~
~ . ,i
~ a ~
~
r' s~
f ~ +
~ a ~.
I. .,.~, !' •~ '}rra+s., - s..`~ ° `~~ +1~,~' 'r
~,
~
•rt • ~ t~ i • •
'
S,
~
,
,.T ; ~ '; `,
,
f {
g -••
>r~
. J•a
7 ~~:'S ~i
a. .. ~. .'
.~,
i
ri'srY
•
*'•
•, % ~ l" ~ ~ s ~ ~ -+•' ' ~ ~ ~ ~, S 7 ~ r'S . ~ a, X01 k'~y
~~
~~ ~ ~ ~ ' t
'
• ~
r
• . ~*
-
.,
-
+L,,. ~
j ,t.
-,~j ~~ s
yd ..
.ta
~ j ' tj ~ ~
V ~
, .•. .. L • ` ii 1 ' • 1 -• `~ !6 H* t...
.. .' Mme! ~
,\
_
X61 I
~~
~ 1 :, ".+C:
- L~ ' i~ ~ ' ~
~ ~ ~~
~ ,t
, r _ (
-
-:
~
~
,
~
+
~• ~
k 4 1
~
`
r~
,
~ ~
~ ,
~I
~•
. JIi ,.1 ~
~. #
~F y ~j ~K - ,J
t
~.
• ~ 1
{
t ~
~
t
i
I ~
~a
,1
~ ~ ~ y ~ _ ~
~p
I
,
`CSC
' 't.'~ K
,
N J
J
-- i ~ r! • ~ . -- ~ -
~ • r ~'- IRr
.;.
~ ~ r 4J ~~
y
.~., _
.1 ~"'~ TOV Project Area .~ . ~.. ~,. _ .~.~f .~~,• ~ ~ - ,~+ v _~ _~.. i
;. NJ'. .€~.. ` ~'~J,~ar• -ice'! I,i~.l~`ifT, i(r..~. ~,~R~l'~1f '`.~ ~ _ ~ ~~' ~ 'l+' fi /r~••~'"'"
. i"~_.• •i ~• 'mot y~,• '
+~.i~-.. a.. .r "r'~ti~~w~ #. R 7.`i' •'nr~r ~" ~ ~ ~ T ~t ~i ~1 f4 ~ ~ ..
a
i i t Y
F R
~~ ~~. ~ ~ ~ ~ ~ ~ ~~f~ ~
c ~ L~
'a
r
,~
e;~d
-- fs roads
Y'~~ -
--~-~--- Highways
-- roads_clip
Aspen treatment
nx treatment~_3_14_03
+i.~.._ _ _.~'''
4 ~ ~ ~'
1
' _ ` 1 °`
r ~ + ! CM ~'
~ ~t ,
•, ~ t ,
1 ~ ~'
- ~ • i ^ ~A ~ , k a• ~ r n
!! r
_ ~w~ ~
f ~ ~ ~ + ~,
e 11
X4,,1 ~ ~ ~ . w
• 1 e
f ~ ..,."' _ iii 3 + , -
- ~ '~ ^~r ',~d ..-~' . ~ ter` - ^~ ~ ' i+
' a , ' 4
r.
~~
r
f
k~ f , l
r %.. ~•'
Vail Valley treatment Areas E " .~,~'
Y~.
~ ~le~get~tlon ~ ~s - ~
~~ege.n a _ _ _ ,
~~ fS"r` s _~_ - --
-. ~
Hig ways
_ fsro sc~ ,.
rx treat is _14_03
~. Aspen_ tment
,fir eg pol on
5R gas~ ~, ,>
~-~ 1'~,
';i I aspen with conifer -
~ ' ~ barren /
~~
blue spruce ~~~ _ -
,~~.l~'
~~~
sPn
L___~ wilk
,.
• ~~
.•
;,
~ ~ .~:.
'- J f~ - J 4~~ ti..E is
~,r ~, ~, .
it ~ ~ +,~~;~ _ ~r ~,-- ^~ ,~"
A- f '~
. ~, ,."
4
..
i .r r;.; ,- -. :. :, - -
' _~,, } :~ r _ E
5
~ `~
.' , ~ s
'//( / ~ - -
.~-
•~. ~.
_, ~=
;~< ,
0 0.25 0.5 1 ~ i ~ 5 ` __ ~.,~ ~;~
- .i.-4, ~ '~ ,Mit
..
~~
Spraddie Creek Aspen Cut
USFS 2002
_. ~
~,..
1
e~,
K~!
y~ e ~.~. J,v ~~Ff/ `~I
~' a ~ ~ a ~w,'a~v'~t ~ji~'~'r . ~ `~`" ~~ .
.~ A $
d{ ~)~a j t
` / fry , . ~4`~+ ~~, ~ f~
n
~ ~ r r pi.,;Je S f ~ ~ ~s '? ~., . ae.' a ^•nIV=A ';~
a~ .Y ~~ ~
tr tr ..
~.
~~'f ~,R~t ;Aar,.
c
,\
_7 ~~:
s
:> ~,' '',
" i ..~
.,