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HomeMy WebLinkAbout2005-08-16 Support Documentation Town Council Work Session TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., TUESDAY, AUGUST 16, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Gregg Barrie ITEMITOPIC: Update on the status of the Cascade Village Capital Improvements. (10 min.) ACTION REQUESTED OF COUNCIL: None at this time. BACKGROUND RATIONALE: Town Staff have been working with representatives of CVMD to accomplish multiple projects including safety improvements to Town-owned facilities, upgrades to existing recreation paths, consolidation of access easements through CVMD property. The purpose of this discussion is to provide an update as the status of these multiple projects and to hear any feedback the Council may want to offer. STAFF RECOMMENDATION: None. 2. George Ruther ITEMITOPIC: PEC/DRB Update. (30 min.) 3. Chip Domke ITEMITOPIC: Vail Valley Exchange Update. (10 min.) 4. Russ Forrest ITEMITOPIC: Vail Conference Center -Input from Lodging Community. (45 min.) ACTION REQUESTED OF COUNCIL: Receive input from representatives of the Lodging Community on the current proposal for ballot language concerning the conference center. BACKGROUND RATIONALE: At the Town Council meeting on August 2, 2005, the Vail Town Council requested that the lodging community review their position on the proposed ballot language for the conference center and propose any amendments to the current language by August 16. September 6"' will be the last date to consider a resolution that would authorize a ballot question for the November 2005 election. (30 min.) \~ 5. Judy Camp ITEMITOPIC: Council Contributions Input and Questions. (30 min.) ACTION REQUESTED OF COUNCIL: Due to the variety and increase of requests the town has received for the 2006 Council Contribution requests, we would like to take this opportunity for council to ask any questions or have a discussion to make the actual decision process easier on September 6. BACKGROUND RATIONALE: A preliminary review by staff showed a number of new requests and additional dollars compared with previous years. Today's discussion is an opportunity to raise additional questions or clarifications from the requestors. STAFF RECOMMENDATION: Will be provided on September 6, 2005. 6. Russ Forrest ITEMITOPIC: Future Town Cleanup Day Update. (15 min.) 7. Caroline Bradford ITEMITOPIC: Black Gore Creek Traction Sand Update. (20 min.) The Eagle River Watershed Council will present an update on activities and progress being made regarding traction sand on Vail Pass. Fall 2005 capitol project at 187.5 as well as proposed sand removal from the stream above Gore Creek in 2005 and 2006 will be presented. 8. Judy Camp ITEM/TOPIC: Discussion of First Reading of Ordinance No. #19, Series 2005, an Ordinance making supplemental appropriations to the 2005 Budget, Supplemental Appropriation No. #2. (10 min.) ACTION REQUESTED OF COUNCIL: Approve or approve with amendments, Ordinance No. #19, Series 2005, on first reading. BACKGROUND RATIONALE: To be provided in separate memo. STAFF RECOMMENDATION: Approve Ordinance No. #19, Series 2005, on first reading. 9. ITEMITOPIC: Information Update. (10 min.) - Strategic. Planning. - Timber Ridge Update. 10. ITEM/TOPIC: Matters from Mayor & Council. (30 min.) 11. ITEMITOPIC: `Executive- Session, pursuant to (1) C.R.S. § 244- 402(4)(a)(e) discussion to determine positions, develop a strategy arid/or to instruct negotiators regarding. the purchase, acquisition or sale of real property; (2) C.R.S. § 246-402(4)(b) update on pending and threatened litigation and to receive legal advice on specific legal questions. (40 min.) 12. ITEM/TOPIC: Adjournment. (4:10 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, SEPTEMBER 6, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24hour notification. Please call 479-2106 voice or 479-2356 TDD for information. PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING August 8, 2005 T4ii~t1FVAIL PROJECT ORIENTATION -Community Development Dept. PUBLIC WELCOME 12:00 pm 1. Staff memorandums were discussed with Commission members; no direction given. MEMBERS PRESENT Chas Bernhardt Doug Cahill Anne Gunion (unti13:30 p.m.) Bill Jewitt Rollie Kjesbo George Lamb. David Viele MEMBERS ABSENT Site Visits: 1. Lodge Tower - 200 Vail Road 2. Conference Center - 395 East Lionshead Circle Driver: George Public Hearing -Town Council Chambers 2:00 pm 1. A request for a final review of a variance from Section 12-6D-6, Setbacks, Vail Town Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow for Gross Residential Floor Area to be constructed within the front setback, located at 1797 Alpine Drive/Lot 40, Vail Village West Filing 1, and setting forth details in regard thereto. Applicant: Dantas Builders, Inc. Planner: Elisabeth Eckel ACTION: Approved MOTION: Kjesbo SECOND: Lamb VOTE: 7-0-0 Elisabeth .presented the project according to the memorandum. No public comments or Commissioner comment was added. 2. A request for a final review of a conditional use permit, pursuant to Section 12-7B-5, Permitted and Conditional .Uses; Above Second Floor, Vail Town Code, to allow for the operation of a private club, located at 333 Hanson Ranch Road/Lot C, Block 2, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Remonov & Company, Inc., represented by Knight Planning Services, Inc. Planner: Warren Campbell/George Ruther ACTION: Tabled to August 22, 2005 MOTION: Viele SECOND: Lamb VOTE: 7-0-0 3. A request for a final review of a variance, from Section. 12-7B-12, Height, Vail Town Code, and Section 12-76-15, Site Coverage, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code; and a request for a major exterior alteration, pursuant to Section 12-76-7, Exterior Alterations or Modifications, Vail Town Code, to allow for additions and exterior renovations to Page 1 the Lodge Tower, located at 200 Vail Road/Lot 2, Lodge Subdivision, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Lodge South Condominium Association, Inc., represented by Mauriello Planning Group Planner: Bill Gibson ACTION: Approved with conditions MOTIpN: Kjesbo SECOND: Lamb VOTE: 6-1-0 (Viele opposed) CONDITIONS: The applicant shall revise the proposal to lower the new elevator tower's ridge elevation to not exceed the existing ridge elevation of the Lodge Tower's east elevator tower. Bill Gibson presented the project according to the memorandum Stan Cope, .applicant, and Dominic Mauriello, applicant's representative,. presented an overview of the proposal.. David Viele mentioned that he had some difficulty understanding the hardships .that were precipitating the variance requests. He continued that Council had spoken clearly against non- conforming height. Chas Bernhardt commented that needing some leniency from the regulations in order to increase the service level was sufficient need for the variance requests. Bill Jewitt commented that he felt that the Commission should use the legal criteria available in the Vail Town Code to justify or not justify variance requests such as the ones being presented. Because this is part of the Front Door project, he felt that an approval would be good, yet also felt that the site coverage variance wasn't necessarily justifiable. Dominic Mauriello responded that "existing site conditions" has often been ample justification for the Planning and Environmental Commission's approval of variances. His sentiment was that the size of the lot was the hardship justifying the variance requests. Rollie Kjesbo stated that he agreed with the approval of all the requests with the exception of the height variance. George Lamb strongly encouraged that the need for a height variance be reconsidered. Doug Cahill mentioned his support of the further development of this property. He agreed that there may not be a need for the height variance. Dominic Mauriello commented that .due to the zoning, a height variance would be necessary as long as any height beyond that allowed by zoning was requested. He suggested that perhaps the applicant try to "match" the height of the elevator tower elsewhere on the building. Doug Cahill agreed that the Commission could support the equal height of both elevators, rather than the extension above existing height of the proposed elevator tower. Chas Bernhardt commented that before a condition such as that was discussed, appropriate codes should be accessed to decipher the current height requirements for elevator installations. Bill Jewitt maintained that an actual height restriction be applied to the proposal. Page 2 4. A request for a recommendation to the Vail Town Council of a major amendment to Special Development District No. 36, Four Seasons Hotel, pursuant to Section 12-9A-10, Vail Town Code, to allow for a reduction in the total number of dwelling units and fractional fee club units in the hotel; a decrease in building height at the northwest corner of the building, and a reduced setback requirement, located at 28 South Frontage Road and 13 Vail Road/Lots 9A& 9C, Vail Village Filing 2, and setting forth details in regard thereto. Applicant: Vail Development L.L.C., represented by Zehren Associates, Inc. Planner: Matt Gennett ACTION: Approved with conditions MOTION: Kjesbo SECOND: Jewitt VOTE: 6-0-1 (Lamb recused) CONDITIONS: 1. The Developer shall address the following conditions of approval prior to making application for a building permit for the Four Seasons Resort: o The developer shall submit a final exterior building materials list, a typical wall section and complete color renderings for review and approval of the Design Review Board. o The developer shall comply with all fire department staging and access requirements pursuant to Title 14, Development Standards, Vail Town Code. This will be demonstrated on a set of revised plans for Town review and approval. o The developer shall coordinate the relocation of the existing electric transformers on the property with local utility providers. The revised location of the transformers shall be part of the final landscape plan to be submitted for review and approval by the Design Review Board. o The developer provides a 6 ft. to 8 ft. heated paver pedestrian walkway from the Frontage Road bus stop adjacent to the West Star Bank then continuing east to Vail Road and then south to the 9 Vail Road property line. All work related to providing these improvements including lighting, retaining, utility relocation, curb and gutter, drainage and landscaping shall be included. A plan shall be submitted for review and approval by the Town and the Design Review Board. o The developer shall submit a full site grading and drainage plan for review and approval by the Town and the Design Review Board. The drainage plan will need to be substantiated by a drainage report provided by a Colorado professional Engineer, include all drainage, roof drains, landscape drains etc., and how they will connect with the TOV storm system. The developer shall submit all final civil plans and final drainage report to the Town for civil approval by the' Department of Public Works. o The developer shall provide detailed civil plans, profiles, details, limits of disturbance and construction fence for review and civil approval by the Department of Public Works. o The developer shall be responsible for all work related to providing landscaping and lighting within the proposed Frontage Rd. medians. A detailed landscape plan of the medians shall be provided for review and approval by the Design Review Board. o The developer shall provide additional survey information of the south side of the Frontage Road to show existing trees to be removed and additional survey in front of the Scorpio building in order to show accurate grades for the construction of the path from the Four Seasons to the bus stop at West Star bank. Final design shall be reviewed and approved by the Town and the Design Review Board. Page 3 o The developer is responsible for 100% of final design improvements along West Meadow Drive from the centerline of the road back to the Four Seasons property fine from Mayors' park to western most property line of the Four Seasons, including any drainage and grade tie-ins beyond the west property line. This includes all improvements, including, drainage, lighting, art, streetscape enhancements, edge treatments, curbs, heated walks, etc. Final plans shall match and be coordinated with the proposed Town of Vail. streetscape plan for West Meadow Drive and shall be provided for review and approval by the Design Review Board. o The developer shall incorporate public art into the development, and shall coordinate all art proposals with the Art in Public Places Board, subject to review and approval by the Design Review Board. o The developer shall resolve all of the following design-related issues for final Design Review Board review and approval: o Proposed hydrant relocation at the NW corner of the property shall be graded to be level with the proposed sidewalk and landscaping will be located as to not interfere with the operation of the hydrant. o The cross-slope on the West Meadow Drive walk shall maintain a max. 2.0% cross slope that is sloped towards the road. o The boulder walls and grading at the SE corner of the property shall be modified as to not impact the existing. 2-36" CMP's. o The foundation wall at the SE corner of the parking structure shall be modified to accommodate the existing Spraddle Creek vault. o The proposed Spraddle Creek vault and concrete. box culvert shall be modified to work with the existing phone vault. o All known existing utilities shall be shown on a plan with the proposed drainage and utilities in order to clarify potential conflicts. o The proposed walk that meets the frontage road walk at the eastern portion of the property shall be realigned slightly to the west to avoid the existing inlet. o Fire staging turning movements shalt be show on plans. o Retaining walls west of -the loading and delivery access drive shall be curved/angled in order to "bench" access drive wall. o Top of wall elevation for the~Frontage Rd-West Meadow Drive path reads as 185.5?(Typo) o Railings shall be provided for paths where necessary o Show edge of existing pavement for Frontage road on civil plans and show match point. o Erosion control plan shall be updated. o Show grading around proposed electric vault. o Show driveway grades, spot elevations on civil .plans. o Show additional TOW/BOW elevations on pool walls. o The Developer shall coordinate with the Town to provide a bus stop at the pedestrian sidewalk connection to West Meadow Drive. This design shall be submitted to the Town of Vail for review and approval by the Town and the Design Review Board. 2. The Developer shall address the following conditions of approval prior to the issuance of a building permit: o The developer shall submit a rooftop mechanical equipment plan for review and Page 4 approval by the Design Review Board. All rooftop mechanical equipment shall be incorporated into the overall design of the hotel and enclosed and visually screened from public view. o The developer shall post a bond to provide financial security for the 150% of the total cost of the required off-site public improvements. o The developer shall submit a written letter of approval from Nine Vail Road Condominium Association, the Scorpio Condominium Association, and the Alphorn Condominium Association granting access to allow for the construction of sidewalk, drainage, Spraddle Creek relocation, and landscaping improvements, respectively. o The developer shall receive approval for all required permits (CDOT access, ACOE, dewatering, storm water discharge, etc.). 3. The Developer shall address the following conditions of approval prior to the issuance of a temporary certificate of occupancy for the Four Seasons Resort: o The developer shall provide deed-restricted housing that complies with the Town of Vail Employee Housing requirements (Chapter 12-13) for a minimum of ~ 56 employees on the Four Seasons Resort site, and that said deed-restricted employee housing shall be made available for occupancy, and that the deed restrictions shall be recorded with the Eagle County Clerk & Recorder. o The developer shall record a drainage easement for Spraddle Creek. The easement shall be prepared by the developer and submitted for review and approval by. the Town Attorney. The easement shall be recorded with the Eagle County Clerk & Recorder's Office. o The developer shall submit a comprehensive sign program proposal for the Four Seasons Resort for review and approval by the Design Review Board. o The developer shall provide a heated pedestrian walk connection from the Frontage Road to West Meadow Drive. The developer shall submit a pedestrian easement for this connection for review and approval by the Town Attorney. o The developer shall prepare and submit all applicable roadway and drainage easements for dedication to the Town for review and approval by the Town Attorney. All easements shall be recorded with the Eagle County Clerk and Recorder's Office. 4: Others: o The Memorandum of Understanding as provided in Exhibit A, shall be adopted with the second reading of Ordinance No. 9, Series of 2003. This fulfills approval agreement number 2 of first reading of Ordinance No. 9, Series of 2003. o The required Type III deed-restricted employee housing units shall not be eligible for resale and that the units be owned and operated by the hotel and that said ownership shall transfer with the deed to the hotel property. o The developer shall be assessed an impact fee of $5,000 for all.net increase in pm traffic generation as shown in the revised April 4, 2003, Traffic Study. The net Page 5 increase shall be calculated using the proposed peak generating trips less the existing Resort Hotel and Auto Care Center trips, respectively being 155-(108+7) _ 40 net peak trips @ $5,000 = $200,000. This fee wilt be offset by the cost of non- adjacent improvements constructed. o The developer shall begin initial construction of the Four Seasons Resort within three years from the time of its final approval at second reading of the ordinance amending Special Development District No. 36, Four Seasons Resort, and continue diligently ` toward the completion of the project. If the developer does not begin and diligently work toward the completion of the special development district or any stage of the special development district within the time limits imposed, the approval of said special development district shall be void. The Planning and Environmental Commission and Town Council shall review the special development district upon submittal of an application to reestablish the special development district following the procedures outlined in Section 12-9A-4, Vail Town Code. o The developer shall commit no act or omission in any way to cause the current operation of the Chateau at Vail .to cease until such time as a demolition permit .is issued by the Department of Community Development. o The developer shall invoke the Four Seasons Landscaping Requirements when planting the site, which are. more rigorous then those of the Town of Vail. Matt Gennett introduced the project according to the memorandum. TJ Brink, Vail Development, and Tim Losa, Zehren and Associates, explained the proposal and the modifications that have been made since the drafting of the staff memorandum. Jim Lamont, Vail Village Homeowners Association, asked whether or not the proposal would be heard by the Town Council, to which Staff replied in the affirmative. Richard Kent, Scorpio Condominium Association, stated their strong concerns about the further below and above grade encroachments toward their building and the structural impacts to their building. He also asked for clarification about the sidewalk design along their building. Tim Losa and TJ Brink clarified. AI Meyers, asked if the sidewalks will be heated. TJ Brink answered "yes". Jim Lamont requested clarification about the landscape plan and recommended Scorpio and Four Seasons work together to improve the landscaping between the buildings. Commissioner Jewitt, noted that the improved quality of the landscaping. makes up to the reduction in landscaping. Commissioner Kjesbo asked for clarification about 9 Vail Road's parking at the. Four Seasons. He requested that the applications landscape planting more than compensate for the reduction in landscape area. Commissioners Gunion, Viele, and Bernhardt had no comment. Commissioner Cahill complimented Four Seasons for enforcing their own landscaping standards to a higher standard than the Town requirements. Page 6 THE COMMISSION TOOK A 5 MINUTE RECESS 5. A request for a final review of a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, to allow for a public convention facility and public parking facilities and structures, located at 395 East Lionshead Circle/ Lot 1, Block 2, Vail Lionshead Filing 1, Lot 3 and 5, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. Applicant: Town of Vail, represented by Pylman & Associates, Inc. Planner: Bill Gibson ACTION: Tabled to September 12, 2005 MOTION: Lamb SECOND: Kjesbo VOTE: 5-0-1 (Viele recused and Gunion absent) Rick Pylman, representing the applicant, Kurt Fentress, Fentress Bradbum, and Chase ,Winston and Associates, presented the 3 dimensional computer model of the conference center. Commissioner Jewitt noted his concern that a number of outstanding issues such parking, EHUs, transportation center, relocation of the charter bus lot, and several other issues will not be resolved prior to the September 6 Town Council meeting. Commissioner Cahill noted his concern about the scale of the building as viewed by pedestrians. 6. A request for a correction to the Vail Land Use Plan to designate the Lionshead Redevelopment Master Plan Area and an amendment to the Lionshead Redevelopment Master Plan to amend, in part, Chapter 5, Vail Civic Center Detailed Plan Recommendations, and setting forth details in regard thereto. Applicant: Town of Vail, represented by Pylman & Associates, Inc. Planner: Bill Gibson ACTION: Tabled to September 12, 2005 MOTION: Lamb SECOND: Kjesbo VOTE: 5-0-1 (Viele recused and Gunion absent) This item was reviewed concurrently with item 5. 7. A request for a recommendation to the Vail Town Council of an amendment to the Lionshead Redevelopment Master Plan, pursuant to Chapter 2, Section 2.8, Lionshead Redevelopment Master Plan, to amend the boundaries of the study area to include Evergreen Lodge, located at 250 South Frontage Road West, Lot 2, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. Applicant: Evergreen Lodge at Vail, represented by HB Development Company Planner: George Ruther ACTION: Tabled to August 22, 2005 MOTION: Viele SECOND: Lamb VOTE: 7-0-0 8. A request for a final review of a variance, from Section 12-6F-6, Setbacks, 12-6F-9, Site Coverage, 12-6F-10, Landscaping and Site Development, 12-6F-11, Parking, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for a residential addition, located at 4110 Spruce Way/Lot 24, Block 8, Bighorn Addition 3, and setting forth details in regard thereto. . Applicant: Michael and Elizabeth Taggart Planner: Matt Gennett ACTION: Tabled to August 22, 2005 MOTION: Viele SECOND: Lamb VOTE: 7-0-0 Page 7 9. A request for a final review of a text amendment to Section 12-7A-7, Height, Vail Town Code, pursuant to Chapter 12-3, Amendments, to increase the height limitation for a sloping roof from 48' to 56' in the Public Accommodation zone district, and setting forth details in regard thereto. Applicant: Mauriello Planning Group, LLC Planner: George Ruther ACTION: Tabled to August 22, 2005 MOTION: Viele SECOND: Lamb VOTE: 7-0-0 10. Approval of July 25, 2005 minutes Tabled to August 22, 2005 MOTION: Lamb SECOND: Kjesbo VOTE: 5-0-0 (Viele and Gunion absent) 11. Information Update 12.. Adjournment MOTION: Lamb SECOND: Kjesbo VOTE: 5-0-0 (Viele and Gunion absent) The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published August 5, 2005, in the Vail Daily. Page 8 .~ DESIGN REVIEW BOARD AGENDA August 3, 2005 3:00 P.M. ~~ ~~ PUBLIC MEETING PUBLIC WELCOME PROJECT ORIENTATION /LUNCH -Community Development Department MEMBERS PRESENT Sherry Dorward Pete Dunning Lynne Fritzlen Joe Hanlon MEMBERS ABSENT Margaret Rogers SITE VISITS 1. Middle Creek Village -129 North Frontage Road 2. Erdington Residence - 1350 Sandstone Drive 3. JEC Residence -1386 Buffehr Creek Road 4. Gurrentz Residence -1465 Greenhill Court 5. Garel/Marston Residences - 2688 and 2670 Bald Mountain Road 6. Pitkin Creek Condominiums - 4041 Bighorn Road 7. Town of Vail - 4116 Columbine Drive 11:30am 2:OOpm Driver: George PUBLIC HEARING -TOWN COUNCIL CHAMBERS ~ 3:OOpm Cascade Village Metro District DR605-0330 Bill Final review of a minor alteration (improvements to existing bridges) SDD #4, Cascade Village, Westhaven Lane Applicant: Cascade Village Metropolitan District, represented by Don MacLachlan ACTION: Approved MOTION: Dunning SECOND: Fritzlen VOTE:4-0-0 2. Cascade Village Metro District DR605-0331 Bill Final review of a minor alteration (improvements to skier plaza) SDD #4, Cascade Village, Westhaven Lane Applicant: Cascade Village Metropolitan District, represented by Don MacLachlan ACTION: Approved with condition(s) MOTION: Dorward SECOND: Dunning VOTE: 4-0-0 CONDITION(S): 1. All grading and drainage shall comply with Town of Vail Public Works Department standards. Page 1 t. 3. Vail Townhouse Condominiums DRB05-0363 Bill Final review of change to approved plans (landscaping change) 303 Gore Creek Drive, Unit 5A/Lots 4 and 5, Block 5, Vail Village Filing 1 Applicant: Family Vail Limited Partnership LP, represented by Snowdon & Hopkins Architects ACTION: Tabled to August 17, 2005 4. Hess Residence DR605-0344 Warren Final review of a minor alteration (living room addition and revised entry) 1220 Ptarmigan Road/Lot 2, Block 8, Vail Village Filing 7 Applicant: Ronnie and Donald Hess, represented by Nedbo Construction ACTION: Approved MOTION: Dunning SECOND: Fritrlen VOTE:-4-0-0 5.. Garel/Marston Residence DRB05-0338 Warren Final review of a minor alteration (exterior changes) 2668 and 2670 Bald Mountain Road/Lot 13, Vail Village Filing 13 Applicant: Scott Garel and Charlie Marston, represented by Pinyon Builders, Inc. ACTION: Tabled to August 17, 2005 MOTION: Dunning SECOND: Fritrlen VOTE: 4-0-0 6. Webb Residence DRB05-0301 Warren Final review of new construction (new primary/secondary residence) 1813 Lion' s Ridge Loop/Lot 5, Block 3, Lion's Ridge Filing 3 Applicant: John Webb, represented by Dauphinais/Moseley Construction, Inc. ACTION: Approve MOTION: Dunning SECOND: Hanlon VOTE: 2-2-0 (Fritrlen and Dorward opposed) ACTION: Approved with condition(s) MOTION: Fritrlen SECOND: Dunning ~ VOTE: 40-0 CONDITION(S): 1. In conjunction with submitting for building permits, the landscaped area between the two proposed driveways shall be revised per the changes made to the landscaping plan dated August 2, 2005. 7. Vail Dover Associates, LLC DRB05-0376 George Final review of change to approved plans (landscaping) One Willow Bridge Road/Lot 2, Block 5E, Sonnenalp Subdivision Applicant: Vail Dover Associates, LLC, represented by Resort Design Associates ACTION: Tabled to August 17, 2005 MOTION: Fritrlen SECOND: Dunning VOTE:4-0-0 8. Pitkin Creek Condominiums DRB05-0349 Elisabeth Final review of a minor alteration (replace existing exterior stairs) 4041 Bighorn Road, Unit 10E/Pitkin Creek Park Applicant: Pitkin Creek Condominium Association, represented by Rob Steinke ACTION: Tabled to August 17, 2005 Page 2 9. Dantas Residence DRB05-0299 Elisabeth Final review of new construction (landscaping) 1788 Alpine Drive/Lot 12, Vail Village West Filing 1 Applicant: Dantas Builders, represented by Michael Pukas ACTION: Approved with condition(s) MOTION: Dorward SECOND: Fritzlen VOTE: 4-0-0 CONDITION(S): 1. Prior to granting of a temporary certificate of occupancy by the Community Development Department, the applicant shall ensure that twenty shrubs and temporary irrigation has been installed between Lots 11 and 12 per the site plan dated 07/27/05. 10. Racquet Club Condominiums DRB05-0237 Matt Final review of a minor alteration (revised landscape plan) 4695 Vail Racquet Club Drive/Lot 1, Vail Racquet Club Condominiums Applicant: Racquet Club Owners Association, represented by John Russell ACTION: Tabled to August 17, 2005 11. Town of Vail DRB05-0352 Matt Final review of a minor alteration (retaining wall) 4116 Columbine Drive/Lot 15, Bighorn Amended Applicant: Town of Vail, represented by Mike McGee ACTION: Approved MOTION: Dunning SECOND: Fritzlen VOTE: 40-0 12. Stevenson Residence DRB05-0360 Elisabeth Conceptual review of change to approved plans (exterior materials) 1518 Spring Hill Lane/Lot 15, Block 3, Vail Valley Filing 1 Applicant: Ray Stevenson, represented by Scott Turnipseed Conceptual review: no vote 13. Brooktree Townhomes DRB05-0314 Elisabeth Final review of a minor alteration (re-roof) 980 Vail View Drive/Block B, Lion's Ridge Filing 1 Applicant: Brooktree Townhome Association, represented by TNT Specialty Constructors, Inc. ACTION: Approved MOTION: Dunning SECOND: Fritzlen VOTE: 40-0 14. JEC Residence DRB05-0302 Elisabeth Final review of new construction (single family residence) 1386 Buffehr Creek Road/Lot G-2, Briar Patch Subdivision Applicant: Kemil Rizk, represented by Zehren & Associates ACTION: Approved with condition(s) MOTION: Dorward .SECOND: Dunning VOTE: 4-0-0 CONDITION(S): 1. Prior to Community Development acceptance of the building permit plans, the applicant shall submit to the Town of Vail professionally-engineered and stamped drawings of all walls on the site that are tiered and/or over four feet (4') in height. 2. Prior to Community Development acceptance of the building permit plans, the applicant shall submit aprofessionally-engineered stamped site plan detailing a driveway width of twelve feet (12') or more ,and the disposition of drainage from the site. Page 3 !' 3. Prior to Community Development acceptance of the building permit plans, the applicant shall comply with all Town of Vail Fire Department standards. 4. The applicant shall return to the Design Review Board on August 17, 2005 with a site plan which designates a disturbance of no more than fifty percent of the depth of the land area between Parcels A and B. 15. Erdington Residence DRB05-0321 Bill Final review of a minor alteration (exterior changes) . 1350 Sandstone Drive, Unit 1/Lot 6-3, Eiger Chalets Applicant: Donald Erdington, represented by Eric Rohwetter ACTION: Tabled to August 17, 2005 Staff Approvals 6 Beaver Dam LLC DRB05-0348 Bill Final review of a minor alteration (re-build retaining wall) 443 Beaver Dam Road/Lot 4, Block 4, Vail Village Filing 3 Applicant: Beaver Dam, LLC, represented by Land Designs by Ellison Christofferson Residence DRB05-0320 Warren Final review of change to approved plans (deck expansion) 1390 Buffehr Creek Road/Lot 6-2, Briar Patch Addition 3 Applicant: Ralph and Barbara Christofferson, represented by Beth Levine Stewart Residence DR605-0351 Final review of a minor alteration (flue. pipe enclosure) 3880 Lupine Drive/Lot 15,.Bighorn Subdivision Addition 2 Applicant: Tana and Bill Stewart, represented by Mike Grant Warren Fischer Residence DR605-0324 Bill Final review of change to approved plans (relocate deck and window) 4346 Spruce Way/Lot 6, Block 3, Bighorn Subdivision Applicant: Steve Fischer, represented by C & H Construction Tyrolean Condominiums DR605-0341 Matt Final review of a minor alteration (heater for exterior deck) 400 East Meadow Drive, Unit 1/Block 5D, Vail Village Filing 1 Applicant: The Ben Tobin Companies, Ltd. Peterson Residence DRB05-0203 Elisabeth Final review of a minor alteration (re-roof) 1969 Circle Drive/Lot 30, Buffehr Creek Subdivision Applicant: Richard Peterson Strong Residence DRB05-0328 Joe Final review of a minor alteration (add lighting to address rock) 443 Beaver Dam Road/Lot 4, Block 4, Vail Village Filing 3 Applicant: Richard and Donna Strong, represented by Kitchell Development Page 4 Middle Creek Village DRB05-0356 Final review of change to approved plans (addition of steps, walk path and handrails) 129 North Frontage Road/Mountain Bell Applicant: Coughlin & Company, represented by Odell Architects Scolnick Residence DRB05-0368 Final review of change to approve plans (living room window) 2935 Basingdale Boulevard/Lot 19, Block 6, Vail Intermountain Subdivision Applicant: Jay Scolnick, represented by Lawrence Architecture, .Inc. Middle Creek Village DRB05-0357 Final review of change to approved plans (vehicle turn-around) 129 North Frontage Road/Mountain Bell Applicant: Coughlin & Company, represented by Odell Architects Firstar Trust Company DRB05-0375 Final review of a minor alteration (landscaping changes) 425 Forest Road/Lots 4 and 6, Block 2, Vail Village Filing 3 Applicant: TCC Contractors, Inc. Johnson Residence DR605-0358 Final review of a minor alteration (landscaping change) 4515 Bighorn Road/Lots 6 and 7, Spruce Park Estates Applicant: Dana Johnson Bodnar Residence DRB05-0350 Final review of a minor alteration (landscaping change) 1710 Sunburst Drive, Unit 6Nail Golf Course Townhomes Applicant: Frances Bodnar Interlochen Condominiums DRB05-0362 Final review of a minor alteration (exterior stairs) 2958 South Frontage Road/Lot 4, Block 5, Interlochen Condominiums Applicant: Interlochen Condominium Association, represented by KCB Construction Ptarmigan Townhomes DRB05-0333 Final review of a minor alteration (landscaping change) 1975 West Gore Creek Drive/Lot 1, Vail Village West Filing 1 Applicant: Ptarmigan Townhome Association, represented by Calvin Beck Meyer Residence DRB05-0359 Final review of change to approved plans (windows) 100 East Meadow Drive, Unit 19Nillage Inn Plaza Applicant: Luc Meyer, represented by Fritzlen Pierce Architects Withdrawn Sutphin Residence DRB05-0188 Final review of a residential addition (new stairway and funicular chair structure) 4842 Meadow Lane/Lot 10, Block 7, Bighorn Subdivision Addition 5 Applicant: Liz Sutphin, represented by Michael Pukas Matt Warren Matt George George Matt Elisabeth Elisabeth Bill Elisabeth Page 5 t• Gurrentz Residence DRB05-0686 Final review of a minor alteration (new fence) 1465 Greenhill Court, Unit A/Lot 9, Glen Lyon Subdivision Applicant: Hedy and Ken Gurrentz Elisabeth The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Page 6 l , • ~ MEMORANDUM TO: Vail Town Council FROM: Conference Center Advisory Committee & Town Staff DATE: August 16, 2005 SUBJECT: Conference Center Ballot Input Staff: Russell Forrest 1. PURPOSE Two items are scheduled for the August 16~' Town Council meeting regarding the conference center: • An afternoon worksession to facilitate a conversation between the Vail Town Council (Council) and representatives of the lodging community. The purpose of this discussion is to receive input from representatives of the lodging community on the proposed ballot language for the conference center. • An evening meeting to discuss how staff should plan on addressing parking for the conference center in the budget for the facility. In addition the evening meeting would be an opportunity to direct staff to make any changes to the proposed ballot language based on the afternoon worksession (if necessary). - 2. BACKGROUND On April 20, 2004, the Council authorized a series of next steps which included interviewing owner's representative firms for the conference center. On April 29, 2004, the conference center advisory committee (Committee) met to interview five owner's representative firms. On May 18, 2004, the Council authorized the town manager to execute a contract with Architectural Resource Consultants, Inc. to be the Town of Vail's (Town) owner's representative and funding for the first phase of this contract or $8,510. The Council also authorized the Committee to negotiate with both Piper Jaffray and Kirtpatrick Pettis to be the Town's investment banker on this project. On June 1, 2004, the Council voted to approve the following requests from the Committee: • Authorization to engage Piper Jaffray as the Town's investment banker for the conference center; • authorization to issue a request for qualifications (RFQ) for design team assistance on the conference center; ~ ~ ~ • request to move forward with a negotiated guaranteed maximum price (GMP) process for engaging a design team and a general contractor (as opposed to a design build process). This essentially means that both the architect anal general contractor will work for the Town; • request for the Council to approve the next phase of an owner's representative contract. The preconstruction phase of the contract would cost up to $155,774. However, the Committee is only requesting $93,212 (includes fees and reimbursables) to fund this function until a decision is made by the Council to issue bonds which is anticipated in the November/December 2004 time frame. On June 15, 2004, the Council reviewed and approved the following next steps: • Approval of the proposed process for engaging the public in the design team selection process; • selection criteria for request for proposals; • consideration of proposed process givens; • review of updated project budget and interrelated parking costs; and • consideration and review of the major points of the proposed scope of service request for proposals for design services (to be given to the top 3-4 teams selected in the qualification competition). On July 6, 2004, the Council reviewed and approved the following next steps: Review the recommendation from the Committee on short-listing the design team candidates and to issue the request for proposals (RFP) to the six recommended design teams; review and approve suggested changes to the design team selection process from the Committee; and request permission to issue an RFP for a surveyor to survey the Lionshead parking structure site and surrounding area. On July 20, 2004, the Council unanimously approved the following: • A contract for design services with Fentress Bradburn; and • approval of next steps for master planning the Lionshead parking structure/conference center site. On September 21, 2004, the Council, the Committee, Design Review Board (DRB) and Planning and Environmental Commission (PEC) reviewed five alternative site plans. In addition, the public reviewed the same alternatives on September 22, 2004. The near unanimous opinion from the various groups that reviewed the site plans was that alternative.three is the preferred choice. On October 19, 2004, the Council met and reviewed an update on architectural images for the conference center and authorized the Committee to move forward with public discussions regarding the alternative styles. The Committee met on October 21, 2004, and reviewed the qualifications submitted by six general contractors. After reviewing the qualifications, the i { , Committee recommended to the Council that three general contractors receive requests for proposals (RFP). Those general contractors include: ^ Hansel Phelps Construction ^ Hunt Construction Group/Hyder Construction ^ M.A Mortenson Company On November 2, 2004, the Council approved a motion to forward the above mentioned contractors RFPs. The design team of Fentress Bradburn developed three alternative architectural approaches. These images were not the elevations of the proposed conference center but rather provided alternative visions or inspirations that could be considered for the conference center. The three styles include: 1. Bavarian/Traditional Vail style 2. Contemporary 3. Natural/Environmentally inspired style The Committee reviewed the public input associated with the three design alternatives on November 18, 2004. After reviewing the public input and the associated costs with each design option, the Committee forwarded a recommendation for the "architectural vision inspired by nature." The Committee felt that this would create an outstanding architectural structure. The materials as envisioned by the design team would utilize "mountain" materials such as heavy stone and timbers. The roof element would be more iconic but is intended to reflect the form of the surrounding mountains. It should also be noted that one member of the Committee, although not present on November 18, 2004, preferred the traditional Vail vernacular look. On December 7, 2004, the Council voted 6-1 to direct the conference center design team to move forward with a "natural/environmentally inspired" design style. The Committee met. on December 14, 2004, and voted to recommend that the Town purchase (using conference center funds) the water and sewer taps for the charter bus lot site. On December 21, 2004 the Council authorized that the Town purchase tap fees with the condition that the Eagle River Water and Sanitation District (District) provide a fetter confirming that a tap fees could be used on the same site for a different use in the future and that the tap fees could be moved to another Town owned land. The District did provide a letter confirming this issue referencing the District's policies for doing tap transfers. The final cost of the tap fee was $297,896. On January 18, 2005, the Council voted to continue to move in the direction of the "natural" design. The Council did express concern about the roof of the facility. Furthermore, they asked that the design team develop alternative ideas for the roof of the facility. On March 15, 2005, the Council received an update on the operational plan, design, and capital budget for the conference center. The Committee also forwarded a recommendation to the Council to issue an RFP for operations, management, and marketing. In addition, the Committee recommended r' forwarding the design to the general contractors for pricing. The Council approved both recommendations. On March 17, 2005 the Council received a comprehensive update on the critical elements of the conference center. In addition, they considered three basis alternatives for the conference center. These alternatives included: Option A: Discontinue all work and expenditures on the project: If the Council is fundamentally uncomfortable with the risks associated with the project, then discontinuing all work on the project is a viable alternative. A future discussion would then be required regarding the disposition of existing funds collected for the conference center and how the dedicated lodging and sales tax for the conference center is addressed. Option B: Implement the existing program and obtain additional revenue to pay for the budget overage. The current project design can not be built with the funds available today and budget parameters that limit debt service at $2.7 million per year. Option B involves bringing ballot language forward to the Council in August of 2005 and keeping the same basic design Option C: Reduce the cost of the facility and work within the existing revenue budget for the project. This option involves reducing the cost of the existing facility by cutting the size and scope of the facility. Staff recommends not cutting the facility to below 32,000 sq. feet meeting space based on the HVS study. After significant public input and Council deliberation, the Council directed staff to: Implement option B which involved moving forward with the existing program while reducing costs to the reasonable extent possible. This step involves moving forward with the existing design and reviewing it with Town boards. In addition, Council directed staff to, develop ballot language that would not only provide additional revenue for the construction of the facility but also an additional $1.5 million per year over and above annual debt service to pay for operational deficits. 4. ACTION REQUESTED OF THE TOWN COUNCIL A. Review Input from the lodging community and determine if any changes are needed or appropriate for the proposed ballot language for the conference center. B. Determine if Vail Resorts contribution of $4.3 million should be accepted for parking to support public parking and the conference center. T Site Selection in 2003 In November 2002, a ballot was approved in the Town to establish a dedicated lodging and sales tax for the purposes of building and operating a conference center. The proposed site at the time was the Vail Resorts owned Holy Cross maintenance facility site. In 2003, Vail Resorts began to actively plan for the redevelopment of Lionshead and realized that the Holy Cross site was a critical site for their own employee parking. Vail Resorts offered the Town $4.3 million for public parking if an alternative site was selected for the conference center. This value of $4.3 million was the approximate value of Vail Resorts cost to relocate its maintenance facilities. The Vail evaluated the pros and cons of locating the conference facility at the charter bus site and the Holy Cross site. It was concluded by the Council that the most appropriate site was the charter bus site. This site would allow new parking to be developed with the conference center to be utilized with the existing 11,00 parking spaces to optimize parking for the conference center and the general public. Zoning and PEC Inout The site is zoned General Use which allows the flexibility in determining the development parameters for the site. At the July 25~' PEC meeting, the commission indicated that the conference center should provide 243 spaces for parking. This parking space number is based on the zoning code requirement in section 12-10- 10which provides a parking schedule for "theaters, meeting rooms, and conference facilities" at a ratio of 1.0 space per 165 sq. ft. of conference facility seating floor area. The project currently has 320 parking spaces with 250 net new spaces. Seventy parking spaces are displaced on the existing parking structure due to the relocation of the entrance. The parking would be managed and operated by the Town. The existing 1100 spaces and the new 250 spaces would be operated as one public parking facility. Parkins Studv Fe/sburg Holt and Ullevig working on behalf of the Town of Vail Public Works Department prepared a parking analysis based on HVS' use projections. They evaluated an extreme parking scenario of a conference. and evening event occurring in the winter at the same time as a peak ski day. The frequency of this type of event would be one time every 2-3 years. This is the only scenario which would place more parking on the Frontage Road. They also used a design day of a 90~' percentile event occurring during the day and in the evening per the HVS study which would simulate events occurring during a day that the Frontage Road would be used for parking. On all other days, except for the extreme event occurring once every 2-3 years, the 250 parking spaces built under the -~ conference center would reduce the frequency of parking on the Frontage Road. If an event occurred on a peak ski day then there would be the ability to segregate or reserve parking for the conference facility. Staff proposed only segregating 125 spaces during times when the facility is used and frontage road parking is anticipated. The conclusion was that 125 parking spaces would be adequate to maintain parking for the conference center on a peak ski day. The 125 space addition is felt to be adequate because peak conference center events will not take place during the day-time in the winter when parking is most critical for skiers. It was also concluded that providing a total of 250 spaces would reduce both the total number of car days on the Frontage Road by 7000 to 8000 per season and reduce the number of days on the Frontage Road by approximately 10 days while providing adequate parking for the conference center (See Attachment A). Again the ,premise behind locating the conference facility at the charter bus lot is that very few (5 conferences) conferences are anticipated in the winter months during the day and that any parking created for the conference center would, be available for public parking when it is most needed. In the summer and shoulder seasons when there is significant capacity in the Lionshead parking structure in the day, the conference center would benefit from additional parking which the existing parking structure provides. Proposed Management of Parking To optimize the availability of parking for the conference center and the public it is proposed that the following be incorporated into an operating agreement for the management of the facility: "All new parking shall be made available to the public on a first come first serve basis and be operated by the Town of Vail Public Works Department except on peak ski days where Frontage Road parking may occur and on those days no more than 125 shall be reserved for the conference center." Specific Action Requested of the Council The parking cost of this project is a critical component of the overall budget. Staff would like to propose that we comply with zoning by building 250 net new parking spaces. Vail Resorts has committed $4.3 million for parking under the conference center. Staff would propose that we comply with the PEC request to provide 243 spaces. The primary question is whether Vail Resorts funding should be accepted to help pay for the proposed parking underneath the parking structure. The alternative would be to increase the amount of the project budget for the conference center an additional $4.3 million to pay for the full total of 250 net new ~' ~ parking spaces. Vail Resorts has indicated verbally they are still willing to commit $4.3 million in parking even if it is helping to satisfy the .conference centers parking requirement as long as it is available for public parking when not needed for a conference center use. 5. NEXT STEPS The following are critical next steps in the conference center process • August 16t": Town Council meeting review ballot format and parking requirement •' August 30th: Staff review ofi Guaranteed Maximum Price for facility • August 31S': Conference Center Advisory Committee review of Guaranteed Maximum Price and development of a recommendation for the Council: GMP will be good through April 2006. • September 7th: Council will be asked to consider a resolution to place a ballot initiative on the November 2005 ballot • November 8th: Election Attachments A. Bar graphs summarizing parking availability , F:\cdev\COUNCIL\MEMOS105\conference center081605.doc Vail Conference Center Parking FELSBURG C~HOLT & ULLEVIG July 25, 2005 FELSBURG ~i HOLT 6c ULLEVIG Vail Conference Center Parking -Summary Parking Supply Demand Parking Available Conf. Other Tota Season/Time of Da y Level Attendance Needs From LH Center Increase Avail. Ski Season Day Light Hours Average 360 55 0 125 0 125 Design 700 95 0 125 0 125 Extreme 1250 180 0 125 0 125 Evening Hours Average 550 205 600-700 125 125 850-950 Design 700 245 600-700 125 125 850-950 Extreme 3650 1120 600-700 125 125 850-950 Summer Season Day Light Hours Average 565 130 600-700 125 125 850-950 Design E 900 2100 190 600-700 125 700 125 600 125 125 850-950 xtreme 405 - 850-950 Evening Hours Average 450 175 700-800 125 125 950-1050 Design 900 450 700-800 125 125 950-1050 Extreme 3650 1240 700-800 125 125 950-1050 FELSBURG ' ~i HOLT & , ULLEVIG Frontage Road Parking 1, 000 900 $oo ®Season 2001-02 700 600 500 400 300 200 100 0 1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 Days on Fr. Road FELSBURG ~i HOLT & ULLEVIG Frontage Road Parking Scenario 1 1, 000 soo ^ Season 2001-02 $oo 700 ^ With Conf. and Spaces 125 600 500 400 300 200 100 0 1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 Days on Fr. Road FELSBURG ' , ~i HOLT & ULLEVIG ' Frontage Road Parking Scenario 1,000 900 ^ 2001-02 Season 800 ^ With Conf. & 125 Spaces 70o PLUS VR 125 Spaces 600 500 400 300 200 100 0 1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 Days on Fr. Road FELSBURG ~1 HOLT & ULLEVtG c~n~rnc~e~~in~ ~cxths io trctns~iorrcttipn sr~~utians August 11, 2005 MEMORANDUM TO: Russ Forrest Town of Vail FROM: Chris Fasching, P.E. Felsburg Holt & Ullevig SUBJECT: Conference Center Parking FHU Project Number 02-056 This memorandum briefly presents our assessment of the proposed Conference Center parking situation that has been presented to-date. The major question pertains to the provision of 125 spaces during the day in ski season. This figure is based on anticipated attendance levels for larger events during ski season. Specifically, it assumes a worse case scenario in which an above- average conference event takes place on a busy skier day necessitating Frontage Road parking (i.e. no available parking from the existing structure). Given. the additional 125 spaces to be provided by Vail Resorts (bringing the total to 250), the parking situation at Lionshead should vastly improve during ski season This is a classic example of shared parking. The public parking structure fills about 20 to 25 percent of the time during ski season given the current parking supply. The Conference Center activity might fill 125 new spaces one or two percent of the time (at most) during ski season. The chances of the public parking overfilling at the same time the Conference Center parking is overfilling is slim, although it could happen over time. This would be the exception rather than the rule and would be subject to proper management as occurs. today. During the evening and at times outside of the ski season, the Conference Center will need more than 125 spaces to accommodate certain events. Fortunately, there will be adequate supply from the existing structure (most of the time) to accommodate these events. The 125 space need is driven by the need for the day time period during the ski season and it does not apply to any other time period. So while the Conference Center can "borrow" parking from the public parking supply when it is needed and available, the public parking supply can borrow Conference Center parking when needed and available. The public parking element will berieft from this arrangement. The attached graphs illustrate this. The first graph shows the number of parked vehicles on the Frontage Road during the 2001-02 season: -Frontage Road parking occurs 30 to 40 times per busy ski season and it includes parking a total 14000 to 15000 vehicles over the ski season. The second graph provides a comparison assuming an additional 125 spaces would be put into service, but with random Conference Center activity also included. The graph shows that fewer vehicles would. have been parked onto the Frontage Road. for"all but one day (which was assumed to be a peak Conference Center event).. This would equate to between two and four fewer days needed to park the Frontage Road and approximately 3000 to 4000 fewer parked vehicles over the course of the ski season..,,. - . is ~i?t~ ~au~l~ 5~~~-sr:ctis~.= ~~'~~~•, ~t~it~: t"~t~t~` (! i"ttc'.17I1E ii, t..;c:7 ~t',l i 1 t~l 3t?3.1~ t.l~~i? t~3~ 3i?3. i? l .~ti.> ~ tL'!!`!!':f~7.lCc,C14~ :i"3i11 lElfC~~t~~l'ttitCl~,~.i:C?:Cl'1 August 11, 2005 Memorandum to Russ Forrest Page 2 The third graph incorporates another 125 spaces from Vail Resorts as part of the mix. As shown, there would be 10 fewer days of Frontage Road parking equating to 7000 to 8000 fewer vehicles parked along the Frontage Road over the course of the ski season (which accounts for parking demand associated with Conference Center events). In summary, the 250 spaces to be added will accommodate Conference Center activity at the critical parking times. More will be needed for some evening events and for times outside ski season, but the excess capacity from the current structure will accommodate most of these other events at these other times. During the.ski season, the public parking supply will benefit from unused Conference Center parking which will be available most of the time. Only in extremely rare cases will a peak public parking time period occur simultaneously with a peak Conference Center - event. Eagle River ~°_ Watershed Council BLACK GORE CREEK TRACTION SAND UPDATE Presented to Town of Vail Council Work Session August 2, 2005 Town of Vail's strong commitment to the environment is demonstrated by your continued financial and moral support of the efforts of the Black Gore Creek Steering Committee History of gradual improvement over 5 years • Collaborative group effort • Greater awareness of problem within CDOT • Broad base of funding partners • Significantly improved maintenance practices • 48 functioning sediment basins installed A Time of Transition in 2005 • All previous work completed adjacent to the paved portion of the interstate template • All sediment catch basin sites with convenient access are built and functioning properly • First underctround sediment basin project to be completed this summer • Working outside of the easement (30' from pavement) for the first time this summer Virtual tour of site MP 187.5 (Power point slides) Total Daily Max Load work group • Participation on behalf of TOV by ERWC and Jason Carey. • Renewed attempt to reduce politically charged atmosphere in 2005. • Plan to finish and submit the TMDL by 2006 cycle for WQCD and EPA to consider Proving activity =progress • Aquatic Life Monitoring Reports • Annual Report Draft (See attached executive summary) Evolution of approach to dealing with the problem of traction sand • Streamside Systems new low impact technology to remove sand from stream • Working together to propose continuous in-stream sediment removal above Gore Creek • First large scale sediment removal from stream being studied/planned for 2006 • Need long term permitted site plan for "recycled" sediment storage (Sound. berms) Shift in long term funding strategy • Must continue collaborative approach with CDOT, even if it is challenging. • Eagle County needs to be encouraged to take larger leadership role to ensure success. • Must stay alert to shifts in political will and transportation /environmental priorities within CDOT to ensure annual budget priorities in maintenance department. • Town of Vail leadership and funding remains critical for protection of Gore Creek in short 8~ long term. Thank you again for your support of our efforts on behalf of the health of Black Gore Creek and Gore Creek. Please don't hesitate to call me for a personal tour of the work sites at any time. Respectfully submitted by: Caroline Bradford The Eagle River Watershed Council advocates for the health and conservation of the Upper Colorado and Eagle River basins through education, research and projects. We provide a forum in which everyone can participate and gain a greater understanding of the Eagle River environment. Tel. 970.827-5406 Office: 82 Benchmark Blvd., Ste 203 Avon Mail: P.O. Box 10 Red Cllff, CO 81649 Bradford@eaglerlverwatershedcouncil.org BLACK GORE CREEK STEERING COMMITTEE 2004 ANNUAL REPORT Executive summary Introduction Remarkable progress has been made in the past five years dealing with problems associated with the impacts of traction sand.on Vail Pass. Black Gore Creek Steering Committee is pleased to present this first, consolidated annual report to our stakeholders. This report provides current information on work accomplished by the Steering Committee during the previous calendar year and documents continuing progress toward the protection and restoration of the Black Gore Creek watershed. The report and its appendices provide a compilation of information and monitoring data collected during recent years. The annual report and its appendices. are designed for the use of the Steering Committee and other interested stakeholders for evaluating the progress, accomplishments, and efforts to protect and restore Black Gore Creek. The report also imparts information needed for development of Black Gore Creek related programs and plans for the future. Eagle River Watershed Council coordinated the activities of the Black Gore Creek Steering Committee in conjunction with the preparation of this report. Eagle River Watershed Council strives to ensure the information and monitoring materials used to support this work and decisions by the Steering Committee, are accessible to everyone from a central location: With many partners contributing to the efforts to restore and protect Black Gore and Gore creeks, we believe it is important to share information in a consistent and timely manner. To this end, the appendix of this report includes the individual reports, the associated illustrations and tables, as well as raw data -collected by various agencies and organizations. All of the data and reports submitted in the appendix, are available on CD. During preparation of this, the first annual report on Black Gore Creek, we found that in some cases the monitoring results for 2004 were unavailable. Some parameters such as stream morphology are not monitored every year. Where information was not available, the report discusses monitoring results from previous years: _ _ ._ . _ ._. _ : _ : _ . Participants, stakeholders and funding partners The Black Gore Creek Steering .Committee wishes to acknowledge the support and efforts of its many sponsors and contributors over the past few years. Taking on a project. of this size and scope is a daunting task for all but the very committed: The Black Gore Creek Steering Committee has had the pleasure and support of many talented as well as generous participants, stakeholders and funding partners. We owe an enormous debt to their backing and commitment. Eagle River Watershed Council and Hydrosphere Resource Consultants Black Gore Creek Steering Committee 2004 Annual Report Executive Summary Particiaants: Andrea Holland-Sears -USFS Howard Kahlow -USFS Lane Wyatt - NWCCOG Am Menconi -Commissioner Ina Zisman - CDOT Mark Weinhold -USFS Bill Andrea - COLO DOW Ken Wissell - CDOT Michael Crouse - CDOT Bill Carlson -Town of Vail Sandra Rayl -USACE Randy Sunbald - CDOT Bill McKee - CDPHE Kirby Wynn -USGS Tom Stone -Commissioner Bob Trueblood -ERWSD Jason Carey Tom Steinberg -ERWC Bob Weaver -Hydrosphere River Restoration Joe Macy -ERWC Brian Healy -USFS Jeff Kullman - CDOT Peter Runyon -Commissioner Cal Wettstein -USFS Jill Schlaefer - CDOT Caroline Bradford -ERWC Cecilia Joy - CDOT John Woodling-retired DOW Terri Teihan - CDOT Cliff Thompson -Vail Daily Kara Heide -Vail Resorts Sybill Navas - CWOCC Fred Schulz - CDOT Keith Kepler-Retired Div. Eng. Ray Merry -Eagle County Gary Spinuzzi - CDOT Ken Neubecker-Trout Unlimited Additional Stakeholders/advisors: Ann Skinner - CDOT Heien Migchelbrink -Eagle Sue Froeschle -USFS County Brian Lorch - CDOT Tambi Katieb -Town of Avon Holly Huyck -Consultant Brian Pinkerton - CDOT Tammie Smith - CDOT John Elliott -USGS Bruce Zander -EPA Taylor Hawes - Mark Gilfillan -USACE WQQC/NWCCOG Caroline Byus -ERWSD Philip Hagman -State of COLO Anne Esson -ERWC Dennis Galvin -ERWSD Sarah Fowler -EPA Greg Laurie -USFS Forest Russell -Town of Vail Stacy Stegman - CDOT Greg Hall -Town of Vail Fundin~t Partners In the past five years, $4.2 million has been raised and invested in sediment control and cleanup measures in and adjacent to the I-70 corridor to the west of Vail Pass. The funding sources for these efforts are made possible by the following partnerships: • Colorado Department of Transportation: Transportation Enhancement funds • Colorado Department of Transportation: Maintenance funds • Colorado Transportation Commissioners: Special discretionary allocations • Colorado Department of Transportation: Fiber optics firm partnership • Town of Vail: General operating funds and real estate transfer tax funds • Eagle County: General operating funds for capitol projects • Colorado Nonpoint Source Council: 319 Grant funds • Eagle River Water ~ Sanitation District: General operating funds • Eagle River Watershed Council: General operating funds Background Black Gore Creek Steering Committee was formed in 1997, to develop a coordinated, interagency strategy to mitigate Interstate -70 traction sand-related impacts in the Black Gore Creek (BGC) watershed in Eagle County, Colorado. The headwaters and many tributaries of this stream originate in the Eagles Nest Wilderness Areas and the White River National Forest, east of the Town of Vail. Protection and restoration of water 2 Draft as of June 3, 2005 -Final Report and appendixes being provided by Hydrosphere Resource Consultants Black Gore Creek Steering Committee 2004 Annual Report Executive Summary quality and aquatic habitat conditions in Black Gore Creek is a critical priority for the local community, and reflects the outstanding scenic, recreational and ecological resources of the watershed. In 2002, the Colorado Water Quality Control Commission added Black Gore Creek to the State's 303(d) list of impaired waters, establishing a Total Maximum Daily Load (TMDL) for sediment from 1-70 traction sand and other sources. Efforts coordinated by the Black Gore Creek Steering Committee are implementing best management practices (BMPs) to reduce sediment loading to Black Gore Creek. Stream monitoring efforts have been initiated to support TMDL development and track water quality conditions. Capitol protect implementation During late summer of 2004, 13 new sediment basins were constructed at 11 locations along the I-70 corridor. The design. of the sediment basins was developed by the Colorado Department of Transportation (CDOT~ several years ago. It consists of a dirt and rock-compacted embankment, a riprap spillway with permeable geotextile liner, with drainage improvements - as necessary, to channel water into and out of the basins. In addition to construction of these 13 new basins, 4 previously constructed facilities were modified or repaired - as indicated, to improve effectiveness. The sediment basin and ditch lining in the drainage above the basin, illustrated in Figure 1, show examples of .work completed in certain areas. The sediment basin at mile post 189.05, provides protection to a wetland area below the basin spillway. Table 1 lists the locations and facilities associafed with each of the recently completed sediment basins, along with the repairs and modifications necessary for facilities completed in earlier years. . At this time, a total of 38 sediment basins have been constructed to prevent the annual application of traction sand from leaving the roadway, then entering the hill slope and riparian areas beyond a 30' section of the pavement. This significant accomplishment was made possible through the collaborative partnerships of the members of the Black Gore Creek Steering Committee. The funding for this work was provided by the Nonpoint Source Program grant, under Section 319(h) of.the Clean Water Act. Matching funds were contributed by the Town of Vail, Eagle County, CDOT and the Eagle River Water & Sanitation District. Grant and matching fund expenditures for the construction, design and administration of the project (during 2004) totaled $138,894.83. Figure 1. New sediment basin and drainage improvements at EB 189.05 3~. Draft as of June 3, 2005 - Final Report and appendixes being provided.by Hydrosphere Resbun;e Consultants Black Gore Creek Steering Committee 2004 Annual Report Executive Summary Table 1. Summa of sediment control facilities constructed in 2004. Installed Facilities ~, . c ~ c _ m Location ~ m ~ o ~ ~ Landmarks Descri tion below existing basin 18 provide rip rap protection in existing channel below W6185.3 185.3 sediment basin18185.3 repair right side abutment of existing sediment basin 26 WB182.16 above lower truck ramp 182.16 realign and lengthen right abutment to basin 32 184.89 to EB184.89 X intercept water from newly constructed SRT extend roadside ditch above sediment basin 42 187.41 EB187.5 X east to interce t flow from new SRT evir.Facifitie s yr : `;,~ *' _ y:-"^' ~,' - W 6183.35 1 X X new sediment basin with extended ri -rap at spillwa two new sediment basins: one to intercept flow from across highway from eastbound side, second to intercept flow from culvert from E6182.3 2 X lower truck ram westbound side located on westbound side but collects water from EB183.0 1 X X easbound side that passes under a wildlife bridge intercepts water prior to discharge into a perrenial E6183.25 1 X X draina e formalize roadside ditch and armor with rip-rap, construct EB185.0 1 X X new sediment basin new large sediment basin below distressed culvert (did not repair gully erosion below culvert due to concern for EB187.8 1 X adjacent to bike path road embankment stabili new sediment basin and rip rap rundown at area where new ditch paving spills runoff downs fill slope, construct E6188.1 2 X X new sediment basin at area at snow stock ile area E8189.05 1 X X new sediment basin at end of recent CDOT ditch aving across frontage road new sediment basin just upstream of existing riser pipe EB189.6 1 X from Black Lake No. 1 that discharges into Black Lake No. 1 between dirt parking lot' new sediment basin in a snow storage area below just E6189.69 1 X and Black Lake No. 1 west of the arkin lot for Black Lake No.1 y frontage road at exit new se invent asin just below a basin bui t adjacent to E6189.9 1 X 190 the highway in 2003 Monitorin~l results In March of 2004,.. the Black Gore .Creek Technical .Committee completed a Draft Stream Monitoring Work Plan for Black Gore Creek. The purpose of the work plan was to document previous monitoring efforts related to highway impacts, and provide a framework for implementing the formal monitoring necessary for developing the TMDL for Black Gore Creek, along with assessing its compliance with the State's narrative water quality standard for sediment. The Draft Stream Monitoring Work Plan was used as a guide for monitoring efforts completed during spring and summer of 2004, and continues to guide ongoing monitoring. The work plan will be modified as needed in response to TMDL development and. implementation efforts. 4' Draft as of June 3, 2005 -Final Report and appendixes being provided by Hydrosphere Resource Consultants Black Gore Creek Steering Committee 2004 Annual Report Executive Summary Precipitation and Runoff The application of highway traction sand on Vail Pass is influenced by the amount of winter snow accumulation and the frequency/duration of winter storms. Movement of sediment (from both the highway and natural sources) to the stream is driven by snowmelt run-off in spring and thunderstorms during summer and fall. 2004 was a relatively dry year in terms of snow pack and annual runoff. See table 2: Rainfall event summary 2001- 2003. Stream Morphology Cross-sectional Width The USDA Forest Service (USES) conducted a survey on two reaches of Black Gore Creek (BG-AA and BG-BB) and two reference reaches (Polk Creek and Resolution Creek) in 2001 and 2002. These surveys measured the stream channel configuration at several representative locations. In 2003, the USES performed a survey consisting of 3 cross sections in 4 stream reaches, and 1 cross section in an additional reach. The detailed results from all these surveys appear in the Appendices. The stream channel cross sections will be resurveyed periodically, to measure changes in sediment accumulation: These measurements, combined with other- monitoring results, are intended to provide information on the effectiveness of the BMPs being implemented to reduce sediment loading to Black Gore Creek. Longitudinal Morphology -Riffle Length and Pool Length The USES conducted longitudinal surveys of Gore creek and reference creeks (Polk Creek and Resolution Creek) in 2001, 2002 and 2003, to determine the elevation of the creek bed and water surface. This survey demonstrates the severity to which Black Gore Creek is affected by sedimentation transported from I-70, in comparison to the 2 reference creeks. In 2001 and .2002,_ 3 reaches on Black Gore Creek and the. 2 reference reaches were surveyed. In 2003, 4 Black Gore Creek reaches. and 4 reference reaches were surveyed. Graphical representations of these cross sections and longitudinal morphology are provided in the Appendices. Pebble Counts to September of 2004, USES conducted a pebble count for BGC at 4 locations. They performed this same analysis on the same day for, 3 reference locations on Polk Creek. . Results and graphical representations of these analyses are provided in the Appendices. Pebble counts are used to determine median particle size and percent sands for each sample. Comparison of Black Gore Creek pebble count results with the reference sites provides information on sedimentation impact. The results indicate higher impact of sedimentation on Black Gore Creek compared to the reference locations. Since only one year of sampling was performed, analysis of the temporal variation for pebble count in Black Gore Creek can not be conducted until additional sampling occurs. Water Chemistry ' Sampling. results for the 2000-2003 water quality monitoring program for. Black Gore Creek and tributaries (Polk creek and Miller creek) are shown in Table 3. Results show the mean concentrations of suspended solids, phosphorus; chloride; dissolved sodium, dissolved magnesium, and dissolved,manganese for Black Gore Creek water-to be higher than-those of the background tributaries (Polk and Miller creeks): See Table 3: Storm.. event/snowmelt water quality data 2000-2003 (mg/L) for Black Gore Creek and tributaries. ' s Draft as of June 3, 2005 -Final Report and appendixes being provided by Hydrosphere Resource Consultants Black Gore Creek Steering Committee . 2004 Annual Report Executive Summary Fish and Macro-invertebrates Fish Survey Summary Colorado Department of Wildlife (CDOW) conducted fish samplings in Black Gore Creek on September 13, 2000 and August 13, 2004. These samplings evaluated the effect of sediment on fish populations in the stream. Table 4 shows a summary of the results from both samplings. Appendix A includes a map that shows sampling locations and detailed results from both samplings. A length/frequency record for each fish species at sampling locations is also provided in Appendix A. See table 4: Summary of Fish Sampling. Macro-invertebrate Bio-monitoring Plan and Sampling Results During August and September of 2004, USFS sampled 18 sites as a part of a macro- invertebrate bio-monitoring analysis plan, for Black Gore and Gore creeks. The monitoring plan is scheduled for completion in 2005. Macro-invertebrate samples collected in September 2004, were analyzed at the Aquatic Associa#es laboratories, Fort Collins, Colorado. Available data which supports the bio-monitoring analysis is in Appendix B. It should be noted that bio-monitoring analysis for Black Gore Creek showed none of the sites meet USFS standards for a healthy stream (see the USFS document named "tmdl~oals_macros" in Appendix B3). CDOT Maintenance Activities CDOT publishes annually a summary with data. regarding maintenance material applied to roads throughout Colorado during a calendar year. This data includes, but is not limited to, applied amounts of snow and ice control abrasives, liquid deicer solution, solid deicer, sand picked up, plow miles, and snowfall total. Table 5 shows the maintenance material used and applied by CDOT from mile post 180 to mile post 190: an area of specific interest for sediment study. In 2003, CDOT used over 8,000 tons of snow and ice-control abrasives, 86,000 gallons of liquid deicer, 59 tons of solid deicer, picked up 8,000+/- tons of sand, and plowed 78,000 miles of highway-on this single stretch of road. CDOT reported this 10-mile section received roughly 211 inches of snowfall. Capital and maintenance expenditures- - - - During FY 2000-2004, a total of $4.2 million was invested in sediment control and cleanup measures in and adjacent to the I-70 corridor, west-bound on Vail Pass. Funding sources for the efforts included CDOT, Town of Vail, Eagle River Water & Sanitation District, Eagle County, and 319 Program grants. Approximately $400,000 has been raised from these sources for the construction of sediment control projects in FY 2005. A summary of itemized capital expenditures from 2000 to 2005 is presented in Appendix C TMDL Development In 2004, the Black Gore Creek Technical Committee began work to develop a TMDL. This effort was spearheaded by Jason Carey and John Woodling -consultants to the 6 Draft as of June 3, 2005 -Final Report and appendixes being provided by Hydrosphere Resource Consultants Black Gore Creek Steering Committee 2004 Annual Report Executive Summary Eagle River Watershed Council. Significant new information and approaches were formulated, but progress within the technical committee was stow. This led to restructuring the group. More decisions are being, reached and progress is again being made with the restructaring.~ Currently; the°-TMDL- Work Group is developing a-TMDL for Black Gore Creek that aims to address sediment sources and potential measures for load reductions throughout the watershed that will include areas of impact outside the highway corridor. Estimates from sediment loading sources of these areas outside the highway corridor are being developed to ensure appropriate control measures are in place. This TMDL is scheduled for completion in December 2006. Future BMP Implementation Plans With the significant-number'of sediment basins constructed along the shoulders of the interstate beside Black Gore Creek, there are basins in almost every above-ground, shoulder location where sediment leaves the paved surface of the interstate. In 2005, there are plans to install the first.major, underground sediment basin - af. mile post 187.5, west bound: This~;is;a significant departure from the, comparatively low-tech, low-cost basin construction to date. This basin placement addresses sediment thafi has accumulated at tFe outfall of this particular stormwater drain, down in the woods. There is also discussion about a demonstration project for 2005 that would remove accumulated sediment behind a beaver dam. The dam is located along a short segment of stream where sand is completely captured at the roadway. a Appendix D presents two tables: one for proposed facilities (on both westbound and east- bound corridors) with information about protection zone, purpose of protection, design constraints, potential solutions, and priority level for each facility. Challenges Ahead - While progress on the issue of traction sand on Vail Pass has been encouraging, larger issues. remain to solve the situation that has been created, as well as set up long term solutions,for prevention. The restoration of Black Gore Creek is still possible, butaiming is essential: Funding issues are a major hindrance at this point in time and can threaten the existing progress that has been made: The cooperative effort which accounts for the success of the recovery thus far is threatened by too little-too. late, if permanent and= long-term funding is not secured. Bringing diverse and varied action to this issue is not enough, and the continued accomplishments of the Black Gore Creek Steering _ .. . Committee wilt rest on the timeliness: of a~coordin°ated and well-funded approach; that--° -- ~ --- --- completes clean up of `historical' sand along with measures. to monitor and cleanup annual amounts:. ,_ 7 ; .. Drag as of June 3; 2005 -Final Report and appendixes being provided by Hydrosphere Resource Consultants MEMORANDUM To: Town Council From: Stan Zemler Judy Camp Date: August 11, 2005 Subject: 2005 Supplemental Appropriation and Budget Adjustment We are attaching the following documents for your review. In the evening meeting you will be asked to approve Ordinance Number 19 making supplemental appropriations and budget adjustments to the 2005 budget. • Revised 2006 Budget Timetable • Redevelopment Projects Included in 2005 Budget (RP-1) • Proposed Supplemental Appropriation and Budget Adjustments Spreadsheet (S-1 through S-3) • Summary of Revenue, Expenditures, and Changes in Fund Balance -General Fund (GF- 1), Capital Projects Fund (CPF-1 through CPF-2), Real Estate Transfer Tax Fund (RETT) (R-1 through R-2), Dispatch Services Fund (DSP-1) and Conference Center Fund (CCF-1) Ordinance No. 19 of 2005 General Fund Major revenue items are updated based on year-to-date activity and the latest information on construction activity. We have reduced the construction permit revenue estimate by $340,000, with Crossroads no longer included. Revenue has been increased by $403,500 to reflect plan check fees for the Four Seasons. Plan review and building inspection on the project is outsourced to Colorado Inspection Association (CIA) and expenditures budgeted for contract services have been increased by $338,920 to reflect the amount of the contract expected to be incurred in 2005. Ski lift tax is conservatively estimated to be up $147,000 from budget based on collections to-date offset by potential shortfalls due to construction activity or poor snow conditions in November/December. Revenue of $40,000 from the Volvo agreement ($20,000 received and $20,000 due in October) is included along with reinvestment expenses of $6,500 for signs. The visitor information centers' budget has been increased to reflect the terms of the new contract effective October 1. A number of items on this supplemental appropriation are a result of the four-day Mountain Rescue 2005 construction accident exercise. All of the hard costs involved in this exercise have been reimbursed by the State of Colorado with homeland security funds. The grant revenue and the expenditures are shown in the General Fund and the Dispatch Services Fund on the attached spreadsheet. Other adjustments to the general fund budget include primarily grants and shared projects where reimbursements offset expenditures. Capital Projects Fund Sales tax revenue for the year is projected to be up $525,000 from budget based. on year- to-date collections offset by potential shortfalls due to construction activity for the rest of the year. All of this adjustment is shown in the capital projects fund. Per previous discussions with council, the Weshaven Drive and Greenhill Court road reconstruction has been pulled forward from the 2007 budget and the $700,000 Timber Ridge loan and the Cascade Village projects have been added to the appropriation. Per your instruction, the Cascade Village skier/pedestrian bridge and widening of Westhaven Drive Bridge will not proceed until Tract K is approved. However, it is included here so that when Tract K approval is received, we can proceed without delay. With this supplemental appropriation, we are also asking for approval to proceed with a major upgrade to the AS400 computer used to run the town's financial system. This upgrade was planned for next yeaz and $75,000 will be moved from the 2006 budget to 2005. We need to proceed with this project sooner than expected because some of our financial software is no longer supported by the vendor. New versions of the software, which are supported by the vendor, are available, but the current AS400 does not have the capacity to successfully load and operate them. Real Estate Transfer Tax (RETTI Fund Two revenue items have been increased in this fund. The real estate transfer tax is now projected to reach $6.0 million this year. Of this amount $4,750,000 is expected from non-major projects and $1,250,000 from projects with costs over $10 million. The recreational amenities fee, which is paid on new residential squaze footage, is estimated at $360,000 compared with an original budget of $194,600. To-date, we have received $340,000 in recreational amenities fees including $305;000 from three major projects - Sonnenalp, Gore Creek Place, and Arrabelle. Conference Center Fund Tax revenue is estimated at $3,540,000 based on the study performed by Stan Bernstein and Associates. This is an increase of $261,000 or 8% from the original 2005 budget. Although year-to-date collections have been higher than budget, this estimate also allows for potential shortfalls later in the year due to construction activity and/or poor snow conditions. An increase in expenditures of $350,000 is included as previously agreed by Council. Version 5 Changes Highlighted Town of Vail Proposed 2006 Budget Timetable Contributions Council criteria discussion 05/03/05 Complete Out of cycle funding requests (if needed) 06/07/05 Complete Deadline for return of packets 07/29/05 Complete ~_~~ Council Discussion & Questions of requests 08/16/05 _ Council evaluation of requests and direction for 2006 budget 09/06/05 Budget Guidelines Council discussion of budget timetable 05/03/05 Complete Council discussion of budget philosophies 06/07/05 Complete Guidelines distributed to department heads 06/15/05 Complete 2005/2006 parking plan recommendation TBD , Presentation of 2004 audit report to Council 08/02/05 „Complete Budget Preparation Capital budget request for county funds submitted 07/08/05 Complete Staff prepares departmental budgets 06/15/05 to 07/18/05 Council discussion of major revenue items 07/19/05 Corplete Town Manager reviews departmental budgets 07/25/05 to 08/12/05 Council discussion of Capital plan 09/06/05'' Council discussion of RETT plan 09/06/05 Council review of Vail Reinvestment Authority budget 09/20J05 Council review of first draft of 5-year capital plan 09120/05`' Council review of first draft of 5-year RETT fund 09!20/05 Council review of second draft of 5-year capita! plan 10/04/05 if necessary Council review of second draft of 5-year RETT fund 10/04/05 if necessary Council review of first draft of Town Manager's budget 10/04/05' Budget Documentation and Reporting First reading of 2005 Supplemental Number Two 08/16/05 Second reading of 2005 Supplemental Number Two 09/06/05 First reading of 2006 budget ordinance 10/04/05 Second reading of 2006 budget ordinance 10/18/05 First reading of mil levy certification ordinance 11/15/05 First reading of 2005 Supplemental Number Three 11/15/05 First reading of 2006 Conference Center Budget Ordinance 11/15/05 Second reading of mil levy certification ordinance 12/06/05 Second reading of 2005 Supplemental Number Three 12/06/05 Second reading of 2006 Conference Center Budget Ordinance 12/06/05 Mil levy certification deadline to Eagle County 12/15/05 Budget book submission 01/31/06 Version 2 Town of Vail Impact of Redevelopment Included in Revenue Projections Revenue Source Project Projected Dates Sales Tax Construction Permits Real Estate Transfer Tax Arrabelle and Lionshead Core Site 08/04 to 12/06 Reduced 2005 and 2006 Basic building permit projected for 2005; other permits projected 2006 Projected for 2007 Crossroads 2004 to ?? Reduced 2005 and 2006 Not included -application withdrawn Sales to developer received in 2004 and 2005 Founders" Park Garage 05/04 to 11/04 No Impact Received in 2004 Received in 2005 Forest Place 2004 -2006 No Impact Received and projected for 2005 Received in 2004 Four Seasons 06/05 to 12/06 No Impact in 2005 and 2006 Projected 2005 and 2006 Sale to developer received in 2005 Gore Creek Place 07/04 to 10/05 No Impact Received in 2004 and 2005; additional projected for 2005 Projected for 2005 and 2006 Manor Vail O W 07/05 to ?? Reduced 2005 and 2006 Not Included Due Pending More Information Not Included Pending More Informaion ne illow Bridge Road (Swiss Haus) 08/04 to 12/05 Reduced 2005 and 2006 Received 2004 and 2005 Projected for 2006 Sonnenalp - 20 Vail Road Tivoli 03/05 to 12/05 07/04/ to 11/05 No Impact Reduced 2005; increased 2006 Received 2005 Received in 2004 Sale to Sonnenalp received 2004 N/A Vail Mountain LodgeNail Athletic Club 05/04 to 12/04 No Impact Received in 2004 Received in 2005 Vail Plaza Hotel (Vail Village tnn) 11/04 to12/06 No impact vs. base; property had not been generating revenue Received 2004 and projected 2005 Not included pending more information Village Streetscape 04/04 to 10/06 No impact No Impact No Impact Westhaven Conds (Ruins) 8/5/05 No impact Projected 2005 Not included pending more information Redevelopment Projects 050816 RP -1 8!11/05 Proposed Supplemental Appropriations and Budget Adjustments #2of 2005 Revenue Expenditure Increase Increase Version 1 First Reading Description (Decrease) (Decrease) Reason Capital Projects Fund Contruction 94 620 'd f W th D ' Contruction Sales Tax Contruction Hazdwaze Hardware Sales Tax Timber Ridge Loan Shared Projects Hardwaze Subtotal Capital Projects Fund RETT Projects Fund Rett Contruction . Taxes/RETT Original Professional Fees Recreation Amenities Fees Professional Fees Tree Maintenance Subtotal RETT Projects Fuud General Fund State Revenues Police Salaries Police Benefits Community Policing Volvo Contract Economic Development Shazed Projects Partnership/Collaboration IS Salaries Transfer to Dispatch Services Police Contract Overtime Police Contract Overtime Contract Services Other State Revenues Transit Overtime Other State Revenues wi enmg o es aven nve Bridge for pedestnan walking path contingent on TrK 365,000 Phases I & II of Westhaven Circle & Greenhill Court reconstruction (24,000) Sales tax from GF back to GF for I-70 speed education & enforcement (24,000) Add'16 months funding for I-70 speed education & enforcement 78,486 AS400 upgrade, software upgrade, procurement module -move from 2006 20,000 Info Centers Softwaze & 2 public computer stations 525,000 increase in projection from budget 700,000 Timber Ridge Loan 8,820 revenue received from Avon PD for items related to CEP019 (CAD/RMS) 8,820 cost of items for AVON PD related to CAD/RMS project 509,820 1,242,926 structural improvement to Cascade Village skier/pedestrian bridge contingent on 106,305 Tract K 1,377,000 increase in projection of RETT tax budgeted 68,850 increase in projection of management fees budgeted 165,400 increase in projection of Recreation Amenities Fees 35,000 Stream tract mitigation 50,000 Forest health -Donovan Park/Matterhorn 1,542,400 260,155 18,282 CDOT Underage Drinking Grant revenue 1,081 expenses incurred CDOT Underage drinking grant 424 expenses incurred CDOT Underage drinking grant 16,777 expenses incurred CDOT Underage drinking grant 40,000 Volvo contract for 2005 6,500 Volvo signage at Vail Village structure 6,454 VRI 25% shaze of Front Line newsletter expenses 6,454 25% of costs incurred with Front Line newsletter expenses (19,500) transfer to dispatch to help fund IPS end user for CAD/RMS project 19,500 transfer to dispatch to help fund IPS end user for CAD/RMS project 2,621 Revenue collected for extra policing during Springback to Vail 1,802 expenses incurred by Vail PD during Springback to Vail 819 expenses incurred by outside sources during Springback to Vail 5,400 2005 Mountain Response grant revenue for shuttle service 5,400 overtime for shuttle bus service during 2005 Mtn Response 3,281 2005 Mountain Response grant revenue Supp 2of 2005 050816 S-1 8/11 /2005 11:45 AM Proposed Supplemental Appropriations and Budget Adjustments #2of 2005 Telephone Use Printing & Publishing Uniforms Small Equipment <$SK Office Supplies Other State Revenues Partnership/Collaboration Capital Projects Police Salaries Police Benefits Bus Charter Revenue Misc Operating Expenses Transit Overtime Plan Check Fees Proj Reimbursements/Shared Consultants/Reimbrseables Professional Fees Plan Check Fees Professional Fees RETT Management Fees Contract Services Telephone Use Internet Softwaze R&M Proj Reimbursements/Shazed Partnership/Collaboration Conference Ctr Fees Ski Lift Tax Construction Permit Fees Subtotal General Fund Dispatch Service Fund Transfer from GF Contract Services Shared Projects Access Charges-Communication Other State Revenues Office Supplies Dispatch Salazies Telephone Repair & Install Subtotal Dispatch Service Fund Revenue Expenditure Increase Increase ~~.ccreaaet tliecreasel Reason 117 2005 Mtn Response EOC phone line rental 345 2005 Mtn Response laminating maps for drill 2,182 2005 Mtn Response protective gear & EOC vests 596 2005 Mtn Response rubber gloves 41 2005 Mtn Response supplies for drill 4,951 2005 Mountain Response grant revenue 4,951 advertising for 2005 Mtn Response 24,000 Transferred back from Capital Projects I-70 speed education & enforcement 17,240 add'I 6 months of I-70 speed education and enforcement 6,765 add'16 months of I-70 speed education and enforcement 15,000 additional revenue collect for bus charters 1,500 new bus vacuum for the bus wash 13,500 add'1 overtime incurred with bus charters 156,000 Additional plan check fees - Arrabelle 13,456 Additional shared projects revenue - Arrabelle/Crossroads 19,788 outsourcing design review and 3-D analysis 104,193 outsourcing plan check fees 403,500 Four Seasons 338,920 Colorado Inspection Agency 2005 portion of plan checks, etc 68,850 increase in the projection of RETT management fees collected 6,382 4th quarter installment for Info Centers 1,313 4th quarter expenses for the Info Centers 288 4th quarter expenses for Info Centers 833 4th quarter expenses for the Info Centers 5,000 cost share advertising during spring construction 5,000 cost shaze advertising during spring construction -13,050 increase in mgmt fees due to increase in projection of CC taxes 147,000 increase in the projection for 2005 budget (340,000) reduction in projection of 2005 budget 586,845 563,211 19,500 transfer from GF to help fund IPS end user support for CAD/RMS 19,500 add'1 funding for IPS end user support for CAD/RMS project 21,870 for public safety air cards and DSL monthly charges to user agencies 21,870 add'I expeditures for air cards &DSL for user agencies 11,593 2005 Mountain Response reimbursements . 805 2005 Mtn Response supplies for drill 5,790 2005 Mtn Response training expenses 4,998 2005 Mtn Response EOC equipment 52,963 52,963 Version 1 First Reading Supp 2of 2005 050816 S-2 8/11/2005 11:45 AM Proposed Supplemental Appropriations and Budget Adjustments #2of 2005 Revenue Expenditure Increase Increase Version 1 First Reading Description (Decrease) (Decrease) Reason Conference Center Fund Design Fees CC Sales Tax CC Public Accomodations Tax Collection Fees Subtotal Conference Center Fund Total All Funds 350,000 per councils' direction 98,000 increase due to projection over budget 163,000 increase due to projection over budget 13,050 increase in management fees due to increase in projection of CC taxes __ 261,000 363,050 2,953,028 2,482,305 Supp 2of 2005 050816 g-3 8/11/2005 11:45 AM Version 1 First Reading Supplemental 2 2005 Budget General Fund Schedule of Revenues, Expenditures, and Changes in Fund Balance 2004 2005 Audited Amended Actuals Budget Revenue Local Taxes Sales Tax 8,881,480 8,796,600 Property and Ownership 2,621,493 ___ __.. 2,637,458 Ski Lift Tax 2,496,162 2,585,000- Franchise Fees, Penalties, and Other Taxes 699,649 688,500 Licenses & Permits 1,685,277 2;839,950 Intergovernmental Revenue 1,435,982 1,356,511" Transportation Centers 3,285,932 2,955,000 Charges for Services 807,041 785,237 '' Fines & Forfeitures 210,497 202,900 Earnings on Investments 172,806 .120,000 Rental Revenue 803,939 748,865 Miscellaneous and Project Reimbursements 359,829 362,481 Transfer from RETT 27,435 - Total Revenue 23,487,522 24,078,502 Expenditures Salaries 10,039,142 10,804,803 Benefits 3,368,357 3,719,634 Subtotal Compensation and Benefits 13,407,499 14,524,437 Contributions and Special Events 996,662 817,876 All Other Operating Expenses 4,338,334 5,26'!,9$2 Heavy Equipment Operating Charges 1,406,066 1,609,506 Heavy Equipment Replacement Charges 424,478 581,522 Dispatch Services 463,813 559,034 Total Expenditures 21,036,852 23,354,357 Revenue Over (Under) Expenditures 2,450,670 724,145 Transfer to Capital Projects Fund (1,773,800) (62,000) Transfer to RETT Fund (10,762) Transfer for Dispatch Services Fund ~~g,500), Beginning Fund Balance 10,376,744 11,053,614 Ending Fund Balance $ 11,053,614 $ 11,685,497 GF-1 Version 1 First Reading Supplemental 2 2005 Budget Capital Projects Fund Schedule of Revenue, Expenditures, and Changes in Fund Balance 2004 2005 CEP011 CEP005 CEP018 CEP005 Sales Tax Federal Grant Revenue Lease Revenue CDOT Reimbursement Transfer from General Fund Transfer from Dispatch Services Fund Transfer from RETT Project Reimbursement Eagle County Grant Revenue Interest Income & Other Total Revenue Expenditures Equipment Purchases Document Imaging Software & Hardware Upgrades Web Page Development/Ecommerce Eagle County CAD / RMS Project Police Copier Police Vehicles Hardware Laptop Video Security for Jail Patrol Car Video Cameras Quick Response Vehicle -Fire Dept Fire Department Breathing Apparatus Replace Buses GPS for Buses Police Vehicles Vehicle Expansion Subtotal Equipment Purchases Capital Maintenance Bus Shelter Replacement Capital Street Maintenance Parking Structure Improvements General Facility Improvements Subtotal Capital Maintenance Buildings 8 Improvements Town Manager's Residence Town Manager's Office Audited. Amended Actuals Budget 6,700,095 6,349,400 1,412,098 1,740,240 189,480 150,000 40,322 - 1,773,800 62,000 110,000 - 1,130,205 - 1,031,157 895,468'`,`; 366,510 250,000 354,995 25,000 13,108,662 9,472,108 20,437 40,000 205,872 140,486 50, 000 662,804 188,290 ' 10,310 65,808 - 10,628 - CEP004 CMT003 CMT004 CMT007 CMT005 CB1010 CSC010 Fire infrastructure improvements Fiber Optics in Buildings . Dobson Ice Arena Way Finding Improvements - 45,000 108,555 - 24,772 25,000 2;295,622 2,430,700 30,720 269,280 274,272 - 40,300 3,699,490 3,239,366 10,532 38,000 620,054 - 1,584,565 520,000 508,740 482,542 331,500 1,633,128 2,462,805 56, 786 8,309 56,730 270,635 21,650 90,000 163,880 10,000 6,289 79,284 CPF-1 Version 1 First Reading Supplemental 2 C61021 CB1023 CSC011 CSC012 2005 Budget Capital Projects Fund Schedule of Revenue, Expenditures, and Changes in Fund Balance Donovan Park- Pavilion Multi-Purpose Recreation Facility Subtotal Bldgs /Improvements Streetscape Projects West & East Meadow Drive Village Streetscape Subtotal Streetscape Projects Housing Program CHP001 Buy-Down Program - 200,000 CHP006 Timber Ridge Debt Service Guarantee - 925,000 Timber Ridge Loan 700,OQ0 Subtotal Housing Program - 1,125,000 Lionshead Redevelopment COT009 Lionshead Improvements 90,659 313,955 Subtotal Lionshead Redevelopment 90,659 313.955 COT002 COT003 COT011 COE001 Other Improvements Revise TOV Master Plans (W. Vail) Street Light Improvement Program Drainage Improvements I-70 Noise Subtotal Other Improvements Total before Financing Transfer for Debt Service Total Expenditures 100,000 62,804 50,000 75,000 75,000 58,340 526,000'x' 196,144 751,000 10, 634,113 11, 791, 020 2004 2005 Audited Amended Actuals Budget 46,978 42,000 1,451,816 88,000 1,812,438 579,919 55,256 199,360 3,146,998 2,419,615 3,202,254 2,618,975 2,337,905 2,422,154 12, 972, 018 14, 213,174 Revenue Over (Under) Expenditures 136,644 (4,741,066) Beginning Fund Balance Ending Fund Balance 8,054,258 8,190,902 $ 8,190,902 $ 3,449,836 CPF-2 Version 1 First Reading Supplemental 2 2005 Budget Real Estate Transfer Tax Fund Summary of Revenue, Expenditures, and Changes in Fund Balance REVENUE Real Estate Transfer Tax Golf Course Lease Lottery Revenue Land Sales & Exchange Project Reimbursements AIPP Revenue Interest Income & Other Transfer from GF Recreation Amenity Fees Total Revenue .2004 2005 Audited Amended Actuals Budget 4,850,152 ~_ 6,000,000.', 107,941 115,956 21,686 20,000 56,600. 3,300 35,000 - 116,372 79,000 10,762 226,745 360,000 5,414,496 6,589,018 EXPENDITURES Annual Maintenance RETT Collection Costs Rec. Path Capital Maintenance Betty Ford Alpine Gardens Support Tree Maintenance Street Furniture Replacement Black Gore Creek Sand Mitigation Park Capital Maintenance Bear Proof Containers Park, Path & Landscape Maintenance Subtotal Maintenance Recreation Path/Trail Development Cascade Bike Path Trailhead Development N. Frontage Rd. (School to Roundabout) Village Streetscape Design & Implement Meadow Drive Subtotal Pathways 240,987 300,000 62,178 213,628 75,000 122,000 28,410 ~~137,000 12,969 37,030 150,000 100,000 0 114,500 0 19,500 749,963 1,097,991 1,319,507 2,141,649 . 256,305 3,443 36,555 592,744 57,256 2,450,000 2,300,000 25,000 3,046,187 2,675,116 Capital Maintenance ADA Compliance w/ VRD Raw Water Project Stream Tract Mitigation Pirate Ship Park -Per Safety Plan Big Horn Park -Per Safety Plan Public Art 50,000 1,042 228,097 35, 000 298,782. 36,888 225,000 62,555 167,419' RT-1 Version 1 First Reading Supplemental 2 2005 Budget Real Estate Transfer Tax Fund Summary of Revenue, Expenditures, and Changes in Fund Balance Seibert Circle Subtotal Capital Maintenance Park Development Donovan Park White Water Park Skate Park Vail Memorial Park Subtotal Park Development Open Lands Open Space Acquisition Subtotal Open Lands Project Management Parks and Landscaping AIPP Subtotal Project Management Total Expenditures Revenue Over (Under) Expenditures Transfer to Capital Projects Fund Transfer to Genreral Fund Beginning Fund Balance Ending Fund Balance RT-2 2004 2005 Audited Amended Actuals Budget 1,134,000 362,379 1,876,404 3,266 49,734 41,683 - 100,000 2,250 44,949 149,734 - 500;000 500,000 79,491 81,735 84,326 79,491 166,061 4,854,763 7,508,964 559,733 (919,946) (1,130,205) (27,435) 6,280,458 5,682,551 $ 5,682,551 $ 4,762,605 Version 1 First Reading Supplemental 2 2005 Budget Dispatch Services Fund Schedule of Revenue, Expenditures, and Changes in Fund Balance 2004 2005 Audited Amended Actuals Budget Revenue E911 Board Revenue Interagency Charges Town of Vail Interagency Charge Earnings on Investments E911 BOARD Capital Grant Transfer from General Fund Other Total Revenue Expenditures Salaries & Benefits Operating, Maintenance & Contracts Capital Outlay Total Expenditures $ 369,000 $ 345,660 719,068 814,058 463,813 559,034 6,317 - 19, 5€~0 33;463 1,558,198 1,771,715 1,290,384 1, 332,646 217,093 401,25$ 120,299 11, 750 1,627,776 1,745,654 Revenue Over (Under) Expenditures (69,578) 26,061 Transfer to Capital Projects Fund Beginning Fund Balance Ending Fund Balance (110,000) - 386,692 207,114 $ 207,114 $ 233,175 DSF-1 Version 1 First Reading Supplemental 2 2005 Budget Conference Center Fund Schedule of Revenue, Expenditures, and Changes in Fund Balance 2004 2005 Audited Amended Actuals Budget Revenue Sales Tax Public Accomodations Tax Subtotal Taxes Penalties and Interest on Delinquent Taxes Interest 1,828,234 1,805,OQ4 1,730,378 1,735,000 3,558,612 3,540,000 8,458 - 67,603 - 3,634,673 3,540,000 Expenditures - Admin Management Fee Office Supplies Postage Subtotal Administration Capital Outlay Professional Fees Design Fees Subtotal Capital Outlay Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 178,353 177,000 __ 1,315 - 725 - 180,393 177,000 609, 544 49, 271 179,940 1,322;607 789,484 1,371,878 969,877 1,548,878 2,664,796 1,991,122 3,026,538 5,691,334 5,691,334 7,682,456 CCF-1 ORDINANCE NO. 19 SERIES OF 2005 AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH SERVICES FUND, AND CONFERENCE CENTER FUND OF THE 2005 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2005 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.25, Series of 2004, adopting the 2005 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain supplemental appropriations and budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1, Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following supplemental appropriations and budget adjustments for the 2005 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the expenditure or (reduction) of said appropriations as follows: General Fund $ 563,211 Capital Projects Fund 1,242,926 Real Estate Transfer Tax Fund 260,155 Dispatch Services Fund 52,963 Conference Center Fund 363,050 Total 2 482 305 2. If-any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining- portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regard{ess of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or. repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. AI! bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this • 16th day of August, 2005, and a public hearing shall be held on this Ordinance on the 6th day of September, 2005, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. Rod Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk ATTEST: Rod Slifer, Mayor Lorelei Donaldson, Town Clerk Town of Vail Forest Health Project Project Plan Unit A: • This unit is primarily aspen with scattered pine • Cut all marked lodgepole pine. Remove logs (main stem) of trees to 10" top. • Pile all lodgepole pine slash for prescribed burning later. • Less expensive but viable option is to not remove lodgepole pine logs and to treat infested trees by peeling logs and bucking up all remaining logs > 10' diameter so to be in direct contact. with the ground. Direct contact with the ground will allow the logs to decay faster. Since this unit is primarily aspen with scattered pine the logs remaining will have little effect on increasing fire behavior. Unit B: • This unit is primarily made up of aspen with scattered pine. The unit is a very short steep side slope down into a narrow draw. • Cut all marked lodgepole pine. Remove logs (main stem) of trees to 10" top. Because of the steep slopes in this unit, it will be difficult to remove the logs. • Pile all lodgepole pine slash for prescribed burning later. • Less expensive but viable option is to not remove lodgepole pine logs and to treat infested trees by peeling logs and bucking up all remaining logs > 10' diameter so to be in direct contact with the ground. Direct contact with the ground will allow the logs to decay faster. Since this unit is primarily aspen with scattered pine the logs remaining will have little effect on increasing fire behavior. Unit C: • This unit is primarily made up of lodgepole pine with scattered patches of aspen. The unit is on a ridge the runs south to north. Unit is bordered by unincorporated Eagle County land to the west and White River National Forest to the south. • Cut all marked lodgepole pine. Remove logs (main stem) of trees to 10" top. Because of good access and gentle slope in this unit, removing the logs should be relatively easy. • Pile all lodgepole pine slash for prescribed burning later. • Less expensive option is to not remove lodgepole pine logs and to treat infested trees by peeling logs and bucking up all remaining logs > 10' diameter so to be in direct contact with the ground. Direct contact with the ground will allow the logs to decay faster. Since this unit is primarily lodgepole pine the SOO logs remaining will tend to increase fire behavior. Unit D: • This unit is primarily made up of aspen with a few scattered pines. • Regenerate aspen stand by cutting all aspen trees. • Also cut ~30 dead lodgepole pine trees and cut & debark ~20 infested lodgepole pine trees. • Buck logs (main stem) of trees into 4' - 6' lengths to an 8" top. Pile all slash < 8" diameter for prescribed burning later. Unit E: • This unit is primarily made up of aspen with a few scattered pines. • Cut ~30 dead lodgepole pine trees and cut & debark ~20 infested lodgepole pine trees. • Buck logs (main stem) of trees into 4' - 6' lengths to an 8" top. Pile all slash < 8" diameter for prescribed burning later. PB 8/11/05 Unit A Unit B Unit C Unit D Unit E Totals Option one Option two Option three Option four Acres 8 3 6 4 6 27 27 27 27 27 LP Dead 270 50 400 30 30 780 780 780 780 780 LP Infested 30 20 100 20 20 190 190 190 190 190 # of piles 200 75 150 120 60 605 605 605 605 605 Burn Cost: USFS 4,600 1,800 3,460 2,760 1,380 14,000 14,000 14,000 14,000 14,000 Burn Cost: JV 5,290 1,990 3,970 3,160 1,590 16,000 0 0 0 0 Plan 8~ Admin 3,000 3,000 3,000 3,000 3,000 Cut 8~ leave > 10" 5,000* 800 8,000* 13,800 0 800 5,800 13,800 Remove -whole 75,863 17,702. 126,435 0 0 220,000 0 0 0 0 Remove -bole 51,723 12,070 86,207 0 0 150,000 150,000 137,930 86,207 0 Chip: JV 5,000 5,000 0 0 0 0 Pile + cut D & E 4,000 2,400 4,000 6,400 2,400 19,200 19,200 19,200 19,200 19,200 CSFS -19,000 -19,000 -19,000 -19,000 -19,000 Totals 167,200 155,930 109,207 31,000 Option #1 all boles removed from units A, B, C, Unit D & E treated, All slash piled < 10" diameter Option #2 all boles removed from units A & C, Unit D & E treated, All slash piled < 10" diameter Option #3 all boles removed from unit C, Unit D & E treated, All slash piled < 10" diameter -This seems to be a good option because it removes fuels from unit C. Option #4 no boles removed from any units, Unit D & E treated, All slash piled < 10" diameter. This is a cost effective option but does not address fuel loading in unit C. Adding burning or chipping to this could be the very best option. * My Guess - PWB, JV will get numbers later. r . . - g ., ' ~ y ~ 1 ;F 'y yrss.:f r r ~.. +• ,wr t ~ t ;. . • .. • - J ~t_ ~ . f . ~.a • f' - g , ,•• ~ ~~ ~,ti '.iy 1' ~t ~ ~~~~(r P ~ . . ,~/ ~ ~ r ~, {L: ~aF .~+ r~ • • . ~ _ ~ ;q ~` '. ~ L `•. + ~+ I ti + " . 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'- J f~ - J 4~~ ti..E is ~,r ~, ~, . it ~ ~ +,~~;~ _ ~r ~,-- ^~ ,~" A- f '~ . ~, ,." 4 .. i .r r;.; ,- -. :. :, - - ' _~,, } :~ r _ E 5 ~ `~ .' , ~ s '//( / ~ - - .~- •~. ~. _, ~= ;~< , 0 0.25 0.5 1 ~ i ~ 5 ` __ ~.,~ ~;~ - .i.-4, ~ '~ ,Mit .. ~~ Spraddie Creek Aspen Cut USFS 2002 _. ~ ~,.. 1 e~, K~! y~ e ~.~. J,v ~~Ff/ `~I ~' a ~ ~ a ~w,'a~v'~t ~ji~'~'r . ~ `~`" ~~ . .~ A $ d{ ~)~a j t ` / fry , . ~4`~+ ~~, ~ f~ n ~ ~ r r pi.,;Je S f ~ ~ ~s '? ~., . ae.' a ^•nIV=A ';~ a~ .Y ~~ ~ tr tr .. ~. ~~'f ~,R~t ;Aar,. c ,\ _7 ~~: s :> ~,' '', " i ..~ .,