HomeMy WebLinkAbout2005-09-06 Support Documentation Town Council Evening SessionTOWN COUNCIL
EVENING SESSION AGENDA
6:00 P.M. TUESDAY, SEPTEMBER 6, 2005
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.'
1 • ITEM/TOPIC: Citizen Input (10 min.)
2. ITEM/TOPIC: Consent Agenda. Approval of 08.02.05 and
08.16.05 Minutes. (5 min.)
3. Greg Hall ITEM/TOPIC: Construction Update. (5 min.)
4. Russ Forrest ITEMlTOPIC: Resolutions 16, Series of 2005 setting forth
language for a ballot question on November 8th, 2005 to raise the
lodging tax to pay for the construction and operation of the Vail
Conference Center and Resolution 17, Series of 2005 expressing
the Town Council's intent in developing a threshold for collecting
up to 1.5% in additional lodging tax for the conference center. (30
min.)
ACTION REQUESTED OF COUNCIL: Approve, disapprove, or
modify:
A) Resolution 16, Series of 2005 which sets forth
language to have a ballot measure on November 8th
which would ask voters to increase the lodging tax for
the conference center, and
B) Resolution 17, Series of 2005 which would state the
Town Council's intent on collecting up to 1.5% of new
lodging tax for the conference center.
BACKGROUND RATIONALE: On August 31St, the Conference
Center Advisory Committee met to review the Guaranteed
Maximum price from Mortenson Construction and proposed ballot
language. At that meeting the Committee unanimously
recommended that the Town Council approve Resolution 16 and
17. Resolution 16 would give the Town Council the authority to
collect up to 1.5% in new lodging tax to pay for the construction
and operation of the conference center. Resolution 17, if
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approved, would express the Town Council intent on creating a
trigger mechanism for collecting up to 1.5% in new lodging tax.
5. Bill Gibson ITEMlTOPIC: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town
Code, of the Town of Vail Planning and Environmental Commission's
approval of a variance from Section 12-6C-6, Setbacks, Section 12-6C-8,
Density Control, and Section 12-6C-9, Site Coverage, pursuant to
Chapter 12-17, Variances, Vail Town Code, to allow for a residential
addition, located at 1448 Vail Valley Drive/Lot-18, Block 3, Vail Village
Filing 1, and setting forth details in regard thereto. (30 min.)
ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify the
Planning and Environmental Commission's approval of variance
applications pursuant to Section 12-3-3, Appeals, Vail Town Code.
BACKGROUND RATIONALE: On July 25, 2005, the Planning and
Environmental Commission approved a variance from Section 12-6C-6,
Setbacks, Section 12-6C-8, Density Control, and Section 12-6C-9, Site
Coverage, pursuant to Chapter 12-17, Variances, Vail Town Code, to
allow for a residential addition at 1448 Vail Valley Drive. The ,appellant,
Vail Town Council, "called-up" the Planning and Environmental
Commission's decision at its August 2, 2005, public hearing. Please
refer to the staff memorandum to the Planning and Environmental
Commission dated July 25, 2005, for additional information.
STAFF RECOMMENDATION: Staff recommends the Town Council
upholds the Planning and Environmental Commission's approval of a
variance from Section 12-6C-6, Setbacks, Vail Town Code, to allow for a
residential addition at 1448 Vail Valley Drive, subject to the findings in
the staff memorandum dated July 25, 2005.
However, Staff recommends the Town Council overturns the Planning
and Environmental Commission's approval of a variance from Section
12-6C-8, Density Control, and Section 12-6C-9, Site Coverage, Vail
Town Code, to allow for a residential addition at 1448 Vail Valley Drive,
subject to the findings in the staff memorandum dated July 25, 2005.
6. Greg Hall ITEM/TOPIC: Discussion of Village Streetscape Mill Creek Court
Building Construction contract Award for 2005-2006. (15 min.)
ACTION REQUESTED OF COUNCIL: Approve/ Deny Village
Streetscape Mill Creek Court Building Project Award.
BACKGROUND RATIONALE: The Town of Vail and Mill Creek Court
Condominium Association cooperatively have designed and have
received a proposal for construction improvements in Vail Village..The
council was advised were under negotiations and it was felt to finishing
the streetscape in this area made since. Staff has negotiated a cost
sharing of the improvements with the condominium association. The
association board has agreed to the proposal. These improvements
include the replacement of planters, steps, landscaping, installation of
snowmelt system and final streetscape treatments in addition the
association is having their trash dumpster upgraded. The Town of Vail
has reviewed the proposal and with the contractor.
The Project is scheduled to begin Construction later this year and finish
next spring. Staff recommends the council add the required additional
dollars to the supplemental budget to fund the town's portion of the
project. $ 200,000 from RETT and $50,000 from capital projects fund,
the remainder of the project will be funded by the Mill Creek Court
Condominium Association ($205,000) and from the existing Streetscape
budget ($95,000). Direct the Town Manager to execute a change order
to the streetscape contract with B & B Excavating for up to $550,000.
STAFF RECOMMENDATION: Supplement the Village Streetscape
budgets by $ .200,000 to the RETT portion and $ 50,000 from the
Capital projects fund and direct the Town Manager to execute a
change order with B&B F~ccavating up to $550,000 to construct the
streetscape improvements around Mill Creek Court Building.
7. Gregg Barrie ITEM/TOPIC: Gore Valley Trail Improvements at Cascade Village
Projects. (15 min.)
ACTION REQUESTED OF COUNCIL: Town Staff is recommending the
following:
1. Approve a total project budget of $645,000 with the understanding
that Town will be reimbursed for the cost of Project 1 through the
Holy Cross Energy Enhancement Funds.
2. Award the Gore Vallev Trail Improvements at Cascade Village
project, in whole, to 8 & B Excavating in the amount of $ 574,583.87
with the understanding that a portion of the work will be completed in
the spring.
BACKGROUND RATIONALE: Town Staff have been working on
multiple projects in the Cascade Village area for the past several years.
While CVMD has postponed their projects previously scheduled for this
fall, the Town is in a position to perform much needed maintenance work
to the Gore Valley Trail, starting on Monday, September 12. A portion of
the work would be completed this fall, with the remainder of the work
occurring in the spring of 2006.
STAFF RECOMMENDATION: Staff Recommends approval of the
budget and award of the contract as indicated above.
8. Russ Forrest ITEM/TOPIC: West Vail Sub-Area Plan Process. (15 min.)
BACKGROUND RATIONALE: The purpose for creating a West
Vail Sub-Area Plan is to provide an improved framework for
decision making in the West Vail commercial area by providing
direction on appropriate uses, bulk & mass, along with other
development parameters. It would also help to identify other
public improvements which developers should consider upon
submitting proposals to the Community Development Department,
such as affordable housing, retail uses, parking and traffic
circulation improvements.
The Town Council has in previous meetings identified a need for
the West Vail area to have asub-area plan created for a well
thought out redevelopment of West Vail.
9. Bill Gibson ITEM/TOPIC: Second reading of Ordinance No. #17, Series of
2004, an .ordinance amending Special Development District #4,
Cascade Village, to allow for the creation of Development Area E,
located at Tract K, Glen. Lyon Subdivision, and setting forth details
in regard thereto. (5 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, deny, or table the second reading of Ordinance No.
17, Series of 2004. ~ The applicant is requesting that the Town
Council table the second reading of Ordinance No. #17, Series of
2004, to October 4, 2005. `
BACKGROUND RATIONALE: On July 12, 2004 the Town of Vail
Planning and Environmental Commission voted 4-2 to forward a
recommendation of approval, with conditions, for the proposed
amendments to Special Development District #4, Cascade Village.
On August 3, 2004 by a vote of 7-0 the Town Council approved
the first reading of Ordinance No. 17, Series of 2004, with a
condition that the applicant, Vail Resorts, resolve any issues
related to the Protective Covenants of Glen Lyon Subdivision,
prior to the second reading of this ordinance.
On August 17 and October 5, 2004; January 4, May 3, June 21,
and August 4, 2005, and the Town Council tabled the second
reading of Ordinance No. 17, Series of 2004, to allow the
applicant additional time to resolve issues related to the protective
covenants. The outstanding protective covenant issues have not
yet been resolved; therefore, Vail Resorts is requesting that the
second reading of Ordinance No. 17, Series of 2004, again be
tabled to a future Town Council meeting.
STAFF RECOMMENDATION: Table the second reading of
Ordinance No: #17, Series-of 2004, to October 4, 2005.
10. Judy Camp ITEM/TOPIC: Second Reading of Ordinance No. #19, Series
2005, an Ordinance making supplemental appropriations to the
2005 Budget, Supplemental Appropriation No. 2. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments, Ordinance No. #19, Series 2005, on second
reading.
BACKGROUND RATIONALE: To be provided in separate memo
STAFF RECOMMENDATION: Approve Ordinance No. #19,
Series 2005, on second reading.
11. George Ruther ITEM/TOPIC: Resolution No. #15, Series of 2005, a resolution
expanding the boundary of the Study Area of the Lionshead
Redevelopment and amending Chapter 5. Detailed Plan
Recommendations. Lionshead Redevelopment Master Plan, to
include Section 5.19 Evergreen Lodge at Vail. and setting forth
details in regard thereto. (30 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Resolution No. 15, Series of 2005.
BACKGROUND RATIONALE: On June 27, 2005, the Planning
and Environmental Commission held a public hearing to discuss a
text and map boundary .amendment to the Lionshead
Redevelopment Master Plan. The purpose of the amendment is to
include the Evergreen Lodge in the Study Area of the Lionshead
Redevelopment Master Plan. Upon discussion of the amendment,
the Commission voted unanimously to table the final hearing on
the proposed amendment to a future meeting date. The purpose
of the tabling was to allow staff and the applicant an opportunity to
address the various .questions of the Commission prior to the
Commission taking action on the request. The Commission
specifically requested that any amendments to Chapter 5.
Detailed Plan Recommendations, should make reference to the
following:
• Vehicular and pedestrian access
• Maintenance of the existing accommodation units on the site
• Impacts on Middle Creek
• South Frontage Road improvements
• Physical relationship to the Vail Valley Medical Center
• Relationship to the proposed Vail Conference Center
• Need for architectural improvements
• Loading and delivery improvements
• Pedestrian connection to West Meadow Drive
On July 17, 2005, the Town of Vail Community Development
Department requested. a work session with the Vail Town Council
to discuss the merits of preparing an amendment to the Lionshead
Redevelopment Master Plan that would expand the boundary of
the Plan to include the Evergreen Lodge. Upon discussing the
possible merits of the amendment, the Commission directed staff
to prepare an amendment for further Commission and Town
Council consideration.
On August 22, 2005, the Planning and Environmental Commission
voted 6-0-0 to forward a recommendation of approval of the
proposed text and. boundary amendment to the Lionshead
Redevelopment Master Plan to the Vail Town Council. In
forwarding a recommendation of approval, the Commission
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expressed the need for Section 5.19.3. Preservation of Existing
Accommodation Units, of the proposed amendment to place more
emphasis on no net loss of accommodation unit square footage,
creation of quality hotel rooms, and the maintenance of the
number of existing "hot beds", rather than placing so much focus
on merely maintaining the number of existing rooms. Resolution
No. 15 addresses the Commissions recommendation with
revisions shown in ~et-~ and bold.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Vail Town Council approves
Resolution No. 15, Series of 2005, as presented. .
12. ITEM/TOPIC: Town Manager's Report. (10 min.)
13. ITEM/TOPIC: Adjournment. (9:00 p.m.)
NOTE UPCOMING MEETING ART TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, SEPTEMBER 20, 2005, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information
Vail Town Council Evening Meeting Minutes
Tuesday, August 2, 2005
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council convened at approximately 6:00 p.m.
on Tuesday, August 2, 2005.
Council Members present: Rod Slifer, Mayor
Dick Cleveland, Mayor Pro-Tem
Diana Donovan
Farrow Hitt
Kent Logan
Kim Ruotolo
Greg Moffet
Staff Members Present: Stan Zemler, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town Attorney
The first item on the agenda was Citizen Input. There was no citizen input
The second item on the agenda was a Referendum C & D Information Presentation.
Colorado State Senator Jack Taylor stated he was one of the first Republican Senators
to back the referendums. According to Taylor, `?he referendums are not a TABOR fix,
they are a budget fix...lf we do not have a budget fix we will have to cut $300-400 million
per fiscal year...Higher education is the last place we can go to look for money to
balance the budget." He then emphasized, "You are getting a lot of bad information.
(regarding information opposing Referendum C & D)...This involves no new taxes...) am
not talking about a permanent de-Brucing. I am talking about a five year relaxation of
TABOR." Town Manager Stan Zemler announced a resolution supporting the
Referendum would be brought forward in the following weeks.
The third item on the agenda was an Early Childhood Initiative. Kathleen Forinash and
Diane Johnson provided a summary of the efforts of the local Early Childhood Initiative.
The Early Childhood Initiative is a community effort to identify early childhood needs and
develop a shared plan to meet those needs. Johnson stated, "Early childhood is the
most important time for brain development and success later on in life. You get a bigger
bang for your buck in the early childhood years."
The fourth item on the agenda was the Consent Agenda. Approval of July 5 and July
19 evening session minutes. Donovan moved and Logan seconded a motion to approve
the minutes without amendment. The motion passed unanimously, 7-0.
The fifth item on the agenda was a Construction Update. Public Works Director Greg
Hail stated'streetscape work on Gore Creek Drive and P3&J were completed. Hall also
reported the, "the Four Seasons completed the potholing work and are deciding- how
they want to install their utilities." He also reported paving in Lionshead Plaza and Mall
would take place on Aug. 8 and the West Vail roundabout would be paved Tuesday or
Wednesday evening. Logan asked how.much of the Village would be finished in the fall
of 2005. Hall replied it will not all be finished. Work delays at the Lodge at Vail would
prevent completion of streetscape work on Gore Creek Drive in 2005.
The sixth item on the agenda was the Second reading of Ordinance No. #17, Series of
2004, an ordinance amending Special Development District (SDD) #4, Cascade Village,
to allow for the creation of Development Area... On August 17, 2004; October 5, 2004;
January 4, 2005; May 3, 2005; and June 21, 2005, Council tabled the second reading of
Ordinance No. #17, Series of .2004, to allow the applicant additional time to resolve
issues related to the protective covenants. The outstanding protective covenant issues
had not yet been resolved; therefore, Vail Resorts requested that the second reading of
Ordinance No. #17, Series of 2004, again be tabled to a future Council meeting. Moffet
moved and Logan seconded a motion to table the item until Sept. 6, 2005. Representing
Vail Resorts, Jay Peterson stated a vote of the homeowners (resolving the covenant
issues) in the Track K area would be completed by Sept. 6, 2005. The motion passed
unanimously, 7-0.
The seventh item on the agenda was the First reading of Ordinance No. #17, Series of
2005, an ordinance amending the Vail Land Use Plan pursuant to Chapter VIII of the
Vail Land Use Plan, adding the Chamonix Parcel as Tract 43 in the "Inventory and
Assessment of Town Owned Property" contained in Chapter VII, Community Facilities,
and setting forth. Town Planner Matt Gennett announced on July 20, 2004, upon the
recommendation of acouncil-citizen-staff review committee, Council authorized the
Town Manager to hire the planning team of Davis Partnership/Michael Hazard
Associates to facilitate a master land use plan for a fire station on the town-owned
Chamonix property at 2310 Chamonix Road. On January 24, 2005, the Planning and
Environmental Commission (PEC) held a work session to consider a proposed draft
Land Use Plan for the Chamonix parcel, hear public input, and discuss the other
possible uses on site which would be in addition to the primary fire station use. On June
27, 2005, the PEC unanimously approved a proposed land use plan and a site plan
produced_F~.by the collaborative efforts of the committee, staff, and Davis
Partnership/Michael Hazard Associates to be used as a guide fo_r_ future land uses on_ the
Chamonix Parcet: " Moffef moved and~~ Ruotolo seconded a motion to approve the
ordinance. Cleveland stated Bob Armour, a neighborhood resident, had called to
express his support in retaining an easement on the south side of the property to be
used for fire truck egress. Donovan stated she would not support the ordinance as she
felt the. project was being forced on the land and that a more suitable location for the fire
station might be found as a result of a West Vail master planning effort. Zemler stated
project funding from the county had been, secured and the fire station project was in the
"queue." Cleveland expressed the need to move forward. The motion passed 6-1, with
Donovan dissenting.
The eighth item on the agenda was. the First Reading of Ordinance No'. #1, Series of
2005, .an ordinance establishing Special Development District (SDD) No. #39. Senior
Planner Warren; Campbell-,.reported on April .25, 2005; the town PEG: held a public
hearing on" a' request. to establish SDD No. #39, Crossroads. The purpose of the new
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SDD is to facilitate the redevelopment of Crossroads, located at 141 and 143 Meadow
Drive. Upon review of the request, the PEC voted 7-0-0 to forward a recommendation of
approval of the request to establish SDD No. 39, Crossroads, to Council. On June 21,
2005, Council tabled the First Reading of Ordinance No. i, Series of 2005, and directed
staff and the applicant to address several concerns. Town Attorney Matt Mire polled the
Council to verify no ex-parte communication had taken place prior to the evening's
meeting. All stated none had taken place. The applicant Peter Knobel thanked Council,
staff, PEC and Vail residents who had been a part of his application process.
Representing the applicant, Dominic Mauriello stated the applicant had holistically tried
to address comments made by Council on June 21 as there had not been a true
consensus on the desired size and design. Mauriello emphasized the project would
utilize high quality architecture and indigenous construction materials to develop a high
quality alpine form. He also stressed traffic studies indicated a roundabout east of the
property on the South Frontage Road was not necessary. Moffet clarified the proposed
project included 189,900 sq. ft. of residential property and 61,000 sq. ft. of commercial
not including 13,000 sq. ft. of theater space. Moffet also inquired as to the use of any
surplus parking. Mauriello stated additional parking stalls would be included in a parking
club. Ron Byrne thanked Zemler and Council for the public amenities recently created
throughout town by the redevelopment. Byrne then spoke in support of the project. Bob
McNichols, Joni Taylor, Mark Gordon, Tim Moffet, James Deighan, Kaye Graybill, Bill
Walsh, Tim Barkes, Todd Grappa, Bert Nordstram, Pete Seibert Jr., Jimmy Brenner,
Gary Davis, Louise Frezzaca, Christi Banowitz, Michelle Guernie, Johannes Faessler,
Jean Paul Frezzaca, John Armbrust, and Stan Cope spoke in support of the project. Bill
Ray asked if the town would own any of the public art and expressed concern the
proposed bowling alley and arcade would create an increase in crime. Elaine Kelton
stated the project was too large but the area needed to be regentrified. Anne Marie
Perrin Mueller asked for more diversity of use for the project. Ruotolo clarified Anne
Reilly Bishop represented the Vail Village Inn Plaza III, Condominium Association, Board
of Managers, as opposed to all of the owners. Connie Miller, representing adjacent
property owners, spoke against the project. Ernie Scheller, Village Inn Plaza III
condominium owner, stated Anne Bishop did represent him. Gwen Scalpello
complimented the amenities of the project although spoke against its size and scale.
Karl Hochtl, Roberta Scheller, John Hunter, Dean Hall, Ann Reilly Bishop, Joe Staufer,
Jonathon Staufer, Wendy Losasso and Hermann Staufer spoke against the project. Luc
Meyer questioned whether the project could maintain the service standards for which
Vail is known. Jim Lamont, representing the Vail Village Homeowners Association,
encouraged on-site housing and lodging as well as a South Frontage Road master plan.
He then"stated Council and town staff can not slow redevelopment down. Vail Village
Association Chairman Alan Kosloff encouraged Council to continue to work on
compromises. Rick Scalpello expressed his support for the condominium component of
the prof®et, stating second homeowners are of great economic .importance to the
community. Moffet stated the Village atmosphere had never been Crossroads. "V1le have
to evolve to maintain civic and economic vitality." Ruotolo echoed Moffet's comments
and stated the project met the requirements put forth by the Vail Village Master Plan and
its subsequent zoning. Cleveland began by complimenting members of the audience for
their attendance and civic pride. Cleveland expressed concern over the height of the
building. "It is urban, overpowering and not compatible with the neighborhood." He also
stated he did not approve of the employee housing being off-site and encouraged a
rental incentive program. "I am not prepared to support this at this time and the deviation
from the underlying zoning does not coincide with the public benefit." Logan also
thanked the audience members for their participation. He then stated he believed the
reduction in square footage was meaningful economically. While discussing roof height
Logan stated, "Is the October roof line (original project design) really the relevant
comparative? This building, as proposed, changes the character of this town." Donovan
reiterated Logan and Cleveland's comments. "Everyone agrees we need these
amenities, but they do not need to be in a building this tall...There is a commonality of
the architecture in Vail and this building does not have it." She then. encouraged a time
limit for construction if the project was approved. Hitt stated he was; "not hung up on the
project not being `Alpine' enough for Vail." He emphasized the location of project was
appropriate for its size and encouraged an easement be negotiated for the ice rink. Slifer
stated, "I think we have come a long way but we aren't there yet." Slifer also mentioned
the staff memo did not indicate a Council requested reduction in height. He also
expressed concern over the height of the building as, "It rises literally straight up." Moffet
moved to approve the ordinance with Hitt seconding. Moffet stated he was disgusted
and ashamed as to how Council had failed to give the applicant appropriate direction.
Knobel asked for guidance. He stated, "You can't have it both ways, if you want the
plaza you have to have the height...Someone who is capable of financing a $232 million
project is also capable of doing nothing." Donovan responded, "I think you are married to
this tower concept for your condominiums." The motion failed 3-4, with Slifer, Donovan,
Logan and Cleveland dissenting. Mire recommended tabling the item only if specific
direction was given to the developer. Mire stated the project would possibly change
based on Council direction. Hitt asked why the Ordinance #17, Series of 2004 was able
to be tabled .for over a year. Logan asked if the PEC and Council could hold a joint
meeting with the applicant. Mire answered yes. Bishop requested the ordinance be
tabled or remanded and the applicant return with a project consistent with Council
direction. Hitt moved to table the item until the second meeting in August with Moffet
seconding. The motion passed unanimously, 7-0. Zemler asked if staff addressed the
height issue if the project might have a better chance to be successful. 'They need to be
able to be creative with what we give them...What three things are most important?"
Zemler asked. Moffet recommended having a discussion with the applicant during a
work session. Zemler recommended having the discussion during the August 16 work
session. Hermann Staufer requested a clarification on legal procedure.
The ninth item on the agenda was the First Reading of Ordinance No. #16, Series of
2005, an ordinance amending Title 12, Zoning Regulations, Vail Town Code, to amend
the Commercial Service Center (CSC) District to add "bowling alley' as a conditional use
to the District and to add a definition of a "bowling alley' to the Vail Town Code. Senior
Planner Warren Campbell stated on April 25, 2005, the Town of Vail Planning__and
Erivirorimental-Commission voted 6-0-0 (Gunion absent) to forward a recommendation.
of approval for a proposed text amendment to the Commercial Service Center (CSC)
District to add "bowling alley' as a conditional use and to add a definition fora "bowling
alley" to the Vail Town Code. On June 21, 2005, the Town Council tabled the First
Reading of Ordinance No. #16, Series of 2005, without hearing a presentation. .Moffet
moved, with Ruotolo seconding a motion to approve to table the item to Aug. 16. The
motion passed unanimously, 7-0.
The tenth item on the agenda was the First Reading. of Ordinance No. #18, Series of
2005, an ordinance amending Section 12-7H-12, Density (Dwelling Units Per Acre), Vail
Town Code, to allow multiple attached accommodation units within a dwelling unit
located within the Lionshead Mixed Use 1 zone district. On June.27, 2005, the PEC
held a public hearing on a request for a final review of a text. amendment to Section 12-
7H-12, Density .(Dwelling Units-Per Acre), Vai( Town Code, pursuant to Chapter 12-3,
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Amendments, Vail Town Code, to allow multiple attached accommodation units within a
dwelling unit, and setting forth details in regard thereto (PEC05-0040). Ruther stated,
upon consideration of the text amendment request, the PEC voted 5-0 to forward a
recommendation of approval of the request to Council. Moffet moved with Ruotolo
seconding a motion to approve. The motion passed unanimously, 7-0.
The eleventh item on the agenda was the Town Manager's Report. Zemler stated the
Eagle County Board of Commissioners had invited Council to attend the Eagle County
Fair & Radio and VIP passes were available.
The twelfth item on the agenda was Adjournment. Moffet moved with Cleveland
seconding a motion to adjourn at approximately 11:38 p.m. The motion passed
unanimously, 7-0.
Respectfully Submitted,
Rodney E. Slifer, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Minutes provided by Corey Swisher
5
Vail Town Council Evening Meeting Minutes
Tuesday, August 16, 2005
6:00 P.M. ~
Vail Town Council Chambers
The regular meeting of the Vail Town Council convened at approximately 6:00 p.m.
on Tuesday, August 16, 2005.
Council Members present: Rod Slifer, Mayor
Dick Cleveland, Mayor Pro-Tem
Diana Donovan
Farrow Hitt
Kent Logan
Kim Ruotolo
Greg Moffet
Staff Members Present: Stan Zemler, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town Attorney
The first item on the agenda was Citizen Input. There was none.
The second item on the agenda was a Joint Meeting with the Eagle County
Commissioners. Eagle County Commissioner Arn Menconi announced the main
purpose of the meeting was to create dialogue with town councils in their respective
locations. He then reported it is likely the county will adopt an up-zoning moratorium.
"Most applications being reviewed are for second home developments...We are
considering moving river and stream setbacks from 50 to 75 feet...We are examining
wildlife impact corridors...We are also promoting green building and recycling
programs." Menconi ~ encouraged local community development directors to work
together to help enhance land use regulations. Logan asked what the objective of "taking
a breather" in second home development was. Menconi responded, "I want to say yes to
a balance of projects approved in Eagle County, I want to incentivize locals to live in our
community." Moffet clarified there is a substantial amount of currently approved
development. Commissioner Runyon stated the "freeze'_' is,_"As much. as anything, it is
intended to prevent potential developers from rushing in and having projects
`grandfathered,' there are enough approved to increase homes in Eagle County by 50%
and almost all are for second homes:' Moffet encouraged the Commissioners to focus
on the development of entry level homes for families of four or five. Moffet and Slifer
thanked the Commissioners for coming to meet with the Council. Slifer questioned an.
up-zoning moratorium as it may encourage more annexation and development in the
Brush and Gypsum Creek areas. .Runyon stated he lived in the metropolitan district of
Edwards and had heard no interest of the area incorporating. ..Logan asked if the
Commission was able to impact the Bobby Ginn development near Minturn. Cleveland .
stated employee generation by second homeowners -would-have a severe impact on bus
transportation. Town Manager Stan Zemler emphasized a moratorium on up zoning was
not a "taking" of private rights: °Representirig the Vail Village Homeowners'As~~~- ~~~"
Jim Lamont said he believed an up-zoning moratorium may only increase development
within municipal boundaries and it would be difficult for municipalities to provide/maintain
essential infrastructure. He then stated a belief that blaming affordable housing as a
reason to slow up zoning was merely a "straw dog." He encouraged the Commissioners
to support the clean up of the Black Gore Creek before spending money on a CDOT
proposed airport interchange. Cleveland reported the town would not get the proposed
West Vail Fire Station built in 2005. Assistant Town Manager Pam Brandmeyer stated
the town was struggling with a way to fund additional staffing related to the station.
Zemler stated the facility will be designed in 2005. Cleveland asked if the Commission
would consider moving forward previously allocated funding. Fire Chief John Gulick
thanked the Commissioners for their support of the fire station and the appropriated
funding ($250,000 in 2005 and $250,000 in 2006). Moffet clarified a significant amount of
the town's emergency services budget is utilized outside the town limits. Commissioner
Tom Stone encouraged a functional consolidation of emergency services in the Vail
Valley. Stone then stated he wanted to pursue more housing for senior citizens in the
county.. "We are considering possibly building more apartments and assisted living
facilities for seniors...We currently have 18 people on our waiting list for the Golden
Eagle senior facility." Moffet encouraged the Commissioners pursue the issue and
offered the town's assistance in the development of senior facilities. Logan asked if the
county (commission) was sympathetic to the pine beetle infestation. Runyon responded,
"We really need to get on top of it." Menconi said each year he strives to find projects
that are regional in scope and the town's forest management plan would be a worthy
project. Zemler mentioned he and Runyon had recently attended an I-70 Corridor
Transportation Coalition Meeting. He stated the organization was in rieed of funding as
the organization's finances were exhausted. Runyon stated he believed there was
difficulty coming up with a definition of what the coalition's goals are. Stone stated he
believed the process was doomed from the start and funding the coalition would be
money ill spent. "There is no single issue to tie the Coalition together." He continued,
"Taxpayer funds would be better spent within Eagle County." Menconi finished, `The
county's "Shaping of the Future" course would be starting in September.
The third item on the agenda was a Muscular Dystrophy Fire Fighter Proclamation.
Representing .the Muscular Dystrophy Association, Carmen Moyer announced along
with the town, "thanks" were due to the Vail Fire Department for their support of the Fill
the Boot Fundraising Program. `They have continued to be the highest raising fire
department on the Western Slope...Last year they raised almost $10,000, and this
year's goal is $20,OOO...In light of this, we are announcing the week of August 29th -
September 5th: Vail Fire Fighter Appreciation Week." Moffet moved to approve a
proclamation commemorating the Vail Fire Department with Ruotolo seconding. The
motion passed unanimously 7-0.
The fourth item on the agenda was a Construction Update. Public Works Director Greg
Hall stated Vail Valley Drive utility work would continue. Vail Village streetscape
improvements on Bridge and Gore are to resume after Labor Day. Donovan
encouraged saving the landscaping on the corner of the future Four Seasons project.
Hall continued, Intermountain South Frontage Road work would continue and would
move as far as the Conoco service station after Labor Day. Donovan inquired about
winter access to the LionsHead gondola. Representing Vail Resorts, Jay Peterson
stated a 20 foot path on the west side of Gartinkels would be constructed by ski season.
The fifth item on the agenda was a Vail Conference Center - Ballot ~ Language and
Parking discussion.: Russ. Forrest reported, based on input from the afternoon work
2
session with representatives from the lodging community, Council could choose to keep
the ballot language previously reviewed in June or it could choose to direct staff to
prepare alternative language. In addition, staff confirmed how parking should be
addressed in the facility based on input from the Planning and Environmental
Commission (PEC). In July, Council approved the current format for the conference
center ballot language. At the Aug. 2 meeting Council requested the lodging community
provide any input they might have on the proposed ballot language by the Aug. 16
meeting. The other item discussed involved parking for the facility. Over the summer
months the conference center has received preliminary reviews by both the Design
Review Board (DRB) and the PEC. At the July 25 PEC meeting, the Commission
indicated 'the conference center should provide 243 spaces for parking based on the
zoning code. The project is proposing to build 250 spaces. The parking would be
managed/operated by the town.. The existing 1,100 spaces and the new 250 spaces
would be operated as one public parking facility. If an event occurred on a peak ski day,
there would be the ability to segregate or reserve parking for the conference facility. Staff
proposed segregating 125 spaces during times when the facility is used and frontage
road parking is anticipated. Vail Resorts previously committed $4.3 million for public
parking. Staff suggested Council comply with the PEC request to provide 243 spaces.
The primary question is whether Vail Resorts funding should be expected to help pay for
the proposed parking underneath the parking structure. The alternative would be to
increase the amount of the project budget for the conference center an additional $4.3
million to pay for the full total of 250 net new parking spaces. Hall stated parking would
require good planning (prior to conference center events). Forrest followed, "In the winter
we are projecting five significant conferences." Hall continued, "The conference market
is in the summer...Last season we had cars parked 38 days on the frontage road."
Forrest clarified staff used conference attendance levels at the local Marriott Hotel to
assist in substantiating, previously developed parking needs assessments. Moffet
recommended building parking spaces on an alternative parcel to relieve the conference
center of the financial burden of providing parking. Ruotolo clarified Vail Resorts'
pledged $4.3 million was intended to be used by conference center attendees as well as
the general public on peak ski days. Mire qualified Vail Resorts must agree with the
money's use. Cleveland stated he believed off-site parking would be too far down the
road and would not be in the town's control. Council reached consensus a parking
decision should be delayed until a maximum guaranteed price had been provided. Bill
Jewitt, PEC member, stated the PEC would make no decisions until Council approved
ballot language. `The PEC has not even taken a straw poll on how many spaces the
.town should be required to provide." Donovan said, "I have no confidence in the parking.
needs analysis as the-numbers seem to be continually changing." Ruotolo stated the
town should adhere to requirements imposed upon any other developer.
The sixth item on the agenda was an Amendment to E911 Inter-Governmental
Agreement. Communications Manager Paul Smith reported due to increased
telecommunications expenses and surcharge revenue shortfalls, the Eagle County
Telephone Service Authority Board (911 Authority) has been forced to reduce its
contributions to the operating budget of the County's E911 Center in fiscal years 2004
and 2005. The reduction has forced a corresponding cost increase to the user agencies
within the county and required a temporary reduction in staff, in 2005. The E911
Authority's revenue shortfall .was reported to be directly impacting E911 services in
Eagle County and forcing an unnecessary financial burden on the public safety agencies
within the county. To help resolve this issue the E911 Authority and Eagle County
recently approached the Public .Utilities Commission (PUC) requesting an E911
surcharge increase for Eagle County. The increase will bring the current phone based
surcharge of $.70 up to $1.25 per month per phone line. To assist in this matter the
E911 Authority requested the Mayor of the town endorse the "Second Amendment" to
the E911 Telephone Service IGA which provides for the proposed surcharge increase.
Town staff recommended the signing of the amended IGA. Cleveland stated he was not
comfortable raising the charge for service by 79%. He encouraged using E911 reserve
funds to solve the fiscal shortfall until an efficiency analysis of the emergency
communication system is undertaken. Smith stated expenses have increased as
revenue is decreasing due primarily to mobile phone usage and increased trunk line
costs. Moffet encouraged increasing mobile phone tower leases to help offset costs.
Smith emphasized emergency communication system budget shortfalls were prevalent
throughout the state. Cleveland expressed concern a potential change in the districting
of the E911 board would be exclusionary of eastern Eagle County residents. Moffet
moved with Cleveland seconding a motion to approve the IGA. The motion passed
unanimously, 7-0. Zemler recognized Smith as performing exemplary at his job and
operating the communications center.
The seventh item on the agenda was the First Reading of Ordinance No. #16, Series of
2005, an ordinance amending Title 12, Zoning Regulations, Vail Town Code, to amend
the Commercial Service Center (CSC) District to add "bowling alley" as a conditional use
to the District and to add a definition of a "bowling alley" to the Vail Town Code. On April
25, 2005, the PEC voted 6-0-0 (Gunion absent) to forward a recommendation of
approval for a proposed text amendment to the Commercial Service Center (CSC)
District to add "bowling alley" as a conditional use and to add a definition fora "bowling
alley" to the Vail Town Code. On Aug. 2, 2005, Council tabled the First Reading of
Ordinance No. #16, Series of 2005, without hearing any presentation. This application to
amend the allowable conditional uses for the Commercial Service Center District and to
add a definition for "bowling alley," was submitted as a part of the proposal to establish
SDD No. #39, Crossroads. The application to establish SDD No. #39, Crossroads, was
withdrawn. Staff reported a potential opportunity to examine and update the
development standards for the Commercial Service Center District in whole. Ordinance
#16, Series of 2005, died for lack of a motion.
The eighth item on the agenda was the First Reading of Ordinance No. #19, Series
2005, an Ordinance making supplemental appropriations to the 2005 Budget,
Supplemental Appropriation No. #2. Moffet moved with Hitt seconding. Slifer and
Cleveland announced the town would be performing a forest health project to address
pine beetle mitigation within the town limits. Cleveland stated mo#e mitigation would be
performed in 2006. Donovan asked for a breakdown of the increases in employee
salaries. Zemler acknowledged Phil Bowden of the United States Forest Service, Fire
Technician Tom Talbot, and Town Environmental Officer Bill Carlson for designing the
forest health plan.
The ninth item on the agenda was the second reading of Ordinance No. #17, Series of
2005, an ordinance amending the Vail Land Use Plan pursuant to Chapter VIII of the
Vail Land Use Plan, adding the Chamonix- Parcel as Tract 43 in the "Inventory and
Assessment of Town Owned Property" contained in Chapter VII, Community Facilities.
On July 20, 2004, upon the recommendation of acouncil-citizen-staff review committee,
Council authorized the Town Manager to hire the planning team of Davis
Partnership/Michael Hazard Associates to facilitate a master land use plan centered on
afire station for the town-owned Chamonix property at 2310 Chamonix Road. On Jan.
24, 2005, the PEC held a work session to consider a proposed draft Land Use Plan for
the Chamonix parcel, hear public input, and discuss the other possible uses on site
which would be in addition to the primary fire station use. On June 27, 2005, the PEC
unanimously approved a proposed land use plan and an attached site plan produced by
the collaborative efforts of the committee, staff, and Davis Partnership/Michael Hazard
Associates to be used as a guide for future land uses on the Chamonix Parcel. On Aug.
2, 2005, the Town Council voted 6-1 to approve Ordinance No. #17, Series of 2005 on
first reading. Donovan questioned the location of a perceived driveway on a provided
map. She then stated she would not vote for the project as she believed it was being
forced on the site. She expressed there might be other potential sites uncovered during
an upcoming West Vail master planning process. Moffet moved with Ruotolo seconding
a motion to approve the ordinance. The motion passed 6-1, Donovan opposed.
The tenth item on the agenda was the Second Reading of Ordinance No. #18, Series of
2005, an ordinance amending Section 12-7H-12, Density (Dwelling Units Per Acre), Vail
Town Code, to allow multiple attached accommodation units within a dwelling unit
located within the Lionshead Mixed Use 1 zone district. On June 27, 2005, the PEC held
a public hearing on a request for a final review of a text amendment to Section 12-7H-
12, Density (Dwelling Units Per Acre), Vail Town Code, pursuant to Chapter 12-3,
Amendments, Vail Town Code, to allow multiple attached accommodation units within a
dwelling unit (PEC05-0040). Upon consideration of the text amendment request, the
PEC voted 5-0 to forward a recommendation of approval of the request to the Vail Town
Council. On Aug. 2, 2005, Council approved Ordinance No. #18, Series of 2005 on.first
reading. Ruther announced the ordinance worked to produce more "hot beds" in the
LionsHead core area. Donovan clarified a room without a stove would not be considered
a kitchen facility. Representing Vail Resorts, Jay Peterson stated the use does not work
well in a public accommodation zone district. Four buyers of The Arrabelle at Vail
Square had asked for a second lock-off unit. Hitt stated he believed staff had not
researched the matter thoroughly enough as it could have potentially been expanded
throughout town. Moffet moved with Cleveland seconding. The motion passed
unanimously, 7-0.
The eleventh item on the agenda was the Town Manager's Report.
- Visitor Information Center Operator Contract
Zemler called Cou_ ncil'_s attention to a draft contract he was preparing to sign between
the towri and Vail Info Inc for operation of the Visitor Information Centers, effective Oct.
1, 2005. Zemler asked if Council had any fundamental concerns with the contract prior to
its execution, to which there were none. During the discussion, some operational details
were discussed. Moffet suggested requiring vendors who do business in the Town of
Vail, such as fly fishing guides, be required to obtain a Vail business license, while Slifer
suggested expanding the Visitor Center operational policies to include some additional
assistance in helping guests with lodging outside the town's boundaries, if needed.
Donovan suggested increasing the number of hours a volunteer must work in order to
obtain a parking. pass. However, as the discussion continued, which included comments
by Mike Griffin, who currently manages the community host volunteer program, the
Council agreed to maintain the 80 hour requirement as drafted. Following the discussion,
Griffin. was commerided by the Council for his dedication and hard work in managing the
visitor centers and the community host program.
Zemler and Silverthorn discussed the development of a new transit map. The new maps
would include outside entity advertising to assist in defraying the cost of graphic
production and printing.
The twelfth item on the agenda was adjournment. The meeting was adjourned at
approximately 9:30 p.m. Moffet moved with Ruotolo seconded a motion to adjourn. The
motion passed unanimously, 7-0.
Respectfully Submitted,
Rodney E. Slifer, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Minutes provided by Corey Swisher.
6
TOWN OF YAIL '
Department of Public Works & Transportation
1309 Elkhorn Drive
Yail, Colorado 81657
970-479-2158
Fax: 970-479-2166
www. vailgov. com
Memorandum
To: Vail Town Council
From: Gregg Barrie
Re: Gore Valley Trail Improvements at Cascade Village
Date: 'September 6, 2005
Dear Council Members,
On August 30, 2005, the Department of Public Works received and opened one bid for the
Gore Valley Trail Improvements at Cascade Village. Based on the information provided
below, Staff is requesting that the Council approve a project budget, and award the Project to
B & B Excavating.
The Bid Documents divided the work into four separate projects:
The Protects
Project 1: Burial of Electrical Conduits for Holy Cross Energy
This project will be constructed in conjunction with Project 2, and will be paid for using the
"Enhancement Funds" used to bury overhead electric lines throughout Vail.
Project 2: Bike Path Reconstruction -Donovan Park to Westhaven Drive
A full reconstruction of the path including minor widening, straightening, installation of root
barrier to prevent future root damage, shouldering, and repaving.
Project 3: Westhaven Drive Pedestrian Walk
Involves the addition of a concrete walk along the western side of Westhaven Drive. The
walk is needed to provide a pedestrian separation from the street, and to connect two
proposed walks along other portions of Westhaven Drive.
Project 4: Bike Path Repairs -Westhaven Drive to Skier Bridge
Includes minor widening, straightening, shouldering, and an asphalt overlay to bring the path
up to recreation path standards.
The Town has reserved the right to award the projects individually or as a whole.
Schedule
Assuming that all easements and temporary construction agreements are finalized, work is
likely to begin around September 12 on Projects 1 and 2. If the weather is agreeable, parts
of Project 4 may also be completed this fall. Project 3 will be constructed in cooperation with
the Westhaven Condominiums project, likely in the summer of 2006.
RECS'CLED P9 PER
Project Funding
For the construction of Projects 2, 3, and 4, Staff is requesting a project budget of $400,000"`.
Project 1 will be performed under the Town's contract with B & B Excavating, however, it will
be reimbursed by Holy Cross Energy. Therefore the total requested project budget is
$645,000. Funding would come from the following sources:
Cascade Bike Path Reconstruction - 2005 Budget $ 150,000
Cascade Village Co-op Funding $ 60,000
Recreation Path Maintenance - 2005 Budget $ 150,000
Recreation Path Maintenance - 2006 Budget $ 40,000
Recreation Path Totals $ 400,000
Holv Cross. Enhancement Funds to be reimbursed $ 245,000
Project Total $ 645,000
*Based on original estimates for the recreation path projects, $330,000 was budgeted from
various funding sources. The revised budget ($400,000) is based on the actual bid amount
($351,422), substantial increases in asphalt costs, providing an adequate contingency (10%)
to account for potential additional costs due to rocky soils (it is a river bottom), and related
expenses for easement acquisition across Parcel B North.
Please keep in mind that when completed, the Town will have repaired and enhanced over
3000 linear feet of the heavily used Gore Valley Trail. In addition, the Town will have
acquired Recreation Path Easements and Maintenance Agreements through the Cascade
Village Metropolitan District, and buried over'/4 mile of overhead power lines.
Action Requested by Council .
Town Staff is recommending the following:
1. Approve a total project budget of $645,000 with the understanding that Town will be
reimbursed for the cost of Project 1 through the Holy Cross Energy Enhancement Funds..
2. Award the Gore Valley Trail Improvements at Cascade Village project, in whole, to 8 8 8
Excavating in the amount of $ 574, 583.87 with the understanding that a portion of the
work will.be completed in the spring.
TO: Town Council
FROM: Community Development Department
DATE: September 6, 2005
SUBJECT: West Vail Sub-Area Plan
PURPOSE
The purpose for creating a West Vail Sub-Area Plan is to provide an improved
framework for decision making in the West Vail commercial area by providing direction
on appropriate uses, the "bulk, mass, architectural character of buildings, and design
themes associated with landscaping and signage. The new plan document will also help
to identify other public improvements which developers should consider upon submitting
proposals to the Community Development Department, such as affordable housing,
retail uses, parking, and traffic circulation improvements.
BACKGROUND
In previous hearings on projects such as the Chamonix Parcel Plan and the West Vail
Lodge zone change proposals, the Town Council has identified a distinct need for a new
sub-area plan for the West Vail area. Given that issues of redevelopment in West Vail
have recently arisen and several developers in that area of town, such as the West Vail
Lodge/ Holiday Inn owners and Gart .Properties, have. indicated an interest in discovering
their redevelopment potential. The Community Development Department wishes to
receive direction from Town Council on how best to proceed with the planning process
for West Vail.
DISCUSSION
Attached to this memorandum is a prospectus on a methodology for proceeding forward
with a planning process for the West Vail Area (Attachment A). The Community
Development Department would like a recommendation from the Town Council to
proceed forward with the process outlined in the attached document. The total
estimated cost for this planning process is approximately $62,760. The assumption in
this cost is that staff would be actively involved in the development of the plan and
Winston and Associates would provide design and planning assistance in the charette
and plan development. A competitive process could be pursued. However, it would
involve 2-3 month time frame to retain professional assistance in a competitive process.
Staff is happy to pursue an RFP process. However, in this proposal staff is attempting to
perform as much work as possible in-house and use external resources where they are
most needed. This process is also proposed after meeting with the West Lodge and
understanding their time frame for pursuing a development proposal. The 2005 Budget
for West Vail planning is $100,000.
F:\cdevlCOUNCIL(MEMOS\05\WestVailSubArea 090605.doc
West Vail Commercial Area Plan
Need:
• The next area of redevelopment in Vail is in the West Vail commercial area. This
area has not seen redevelopment since the Vail Commons project in the early
1990s.
• The West Vail Lodge is poised for redevelopment along with the West Vail mall.
In fact, an application has just been received to rezone the West Vail Mall from
Commercial Core Area III to Public Accommodation.
• Without an updated plan, the Town will be reactive to individual developers. A
sub-area plan will allow the Town to be proactive, and identify not only limitations
but also desired objectives for West Vail - a framework for making good
decisions on design, bulk and mass, public improvements, circulation, and use.
Proposed Tasks:
Task 1: Process Review and Approval:
Description: Review process with Council and receive approval of process and budget &
develop committee to work on project. Need to define geographic boundaries. Options:
a) Timber Ridge west to Wendy's between I-70 and Chamonix
b) Brandess Building to Wendy's between I-70 and Chamonix
Completion Date: September 6, 2005
Cost: $0
Task 2: Staff Collection of Related Information and Data:
Description: Staff review of existing land use documents, zoning, and existing uses.
Review sales tax information on uses. Collect data and field observations; visual
inventory, current aerial photography, either digital or hard copies of: existing buildings,
streetscape, and grading /elevation data.
Since there will be a very significant amount of data collection, organization, and
coordination, a temporary intern position is justified for the duration of Task 2.
Completion Date: September 9, 2005
Cost: $0
>,
Task 3: Staff Scopinq Session to identify issues:
Description: A'/Z day meeting with extended Town staff (Community Development, Pub
Works, Housing) including site visit to review information on West Vail area and
determine known issues in the areas such as:
• Land Use/Zoning conflicts and opportunities
• Circulation/Transit issues
• Infrastructure conditions, needs
• Economic Trends/Sales Tax
• Parking
• Housing Needs
• Environmental issues
• Life/Safety
• Visual character
Completion Date: September 8, 2005
Cost: $750.
Task 4: Design Charette
Description: This will be an interactive design process, incorporating Town Staff, area
property owners, local designers and architects, several professional consultants
ranging from urban design to economics and the public. The mission will be to develop
design/planning constraints and objectives (guidelines or a 'framework plan') and then to
create one or two hypothetical proposals that will test the framework plan and lead to
refined future design guidelines for this area.
The work session will begin with an evening discussion open to W. Vail as well as the
Vail community at large. The topic for the evening meeting will be:
A. What's working and not working in West Vail?
B. Overall goals and objectives for infill development and redevelopment. For
example,
o in general terms what is the future of West Vail? Will it continue to be a auto-
oriented convenience commercial? Or can/should it evolve into a more self-
contained residential/commercial village?
o What needs to happen to recapture the loss in retail sales experienced in W.
Vail over the last 5 years?
The outcomes of the evening discussion group will influence the directions of the
charrette over the following several days. '
The following 2'h days will consist of a working charrette with the team members giving
form to the goals and objectives, developing a framework to guide development (building
envelopes, views to be preserved, key circulation objectives, various densities and types
of residential and mixed use, etc.). Topics and themes of the charrette will include:
~,~
C. Should there be an architectural consistency? A theme?
D. Do we, need to regulate uses? How? (horizontal zoning?)
E. Height-Should this area be consistent with Lionshead heights? Lower? Higher?
F. Can we provide adequate parking and yet create.a more pedestrian-friendly
setting?
G. What are the building bulk and mass objectives? How can they be regulated with
some flexibility but yet maintain a predictable end result?
H. Vehicular and pedestrian circulation needs/improvements
I. Landscaping
J. Signage
During the charrette we will have a variety of professionals participating, including
planners, architects and retail specialist. We intend to use interactive 3D modeling as a
tool to provide immediate feedback. We will schedule drop-in sessions for local
architect(s), land owners/developers in the area, residents, Town staff, Council/PC, etc.
Schedule:
Tuesday
• Site Visit for visiting consultants and town staff/council.
• Overview evening discussion on W. Vail goals with residents (open to all)
Wednesday
• Charette DAY 1
Thursday
• Charette DAY 2
Friday
• Charette'/z DAY and "dismount"
The envisioned end products from the charrette will be:
o a 3D massing model showing .desired development constraints and
directions (building placement, size), and
o an outline of design guidelines-for future redevelopment /development.
0 one or two examples of potential development
o a brief presentation and/or report summarizing the directions of the
~ charrette
Completion Date: September 30, 2005
Cost: $42,600
Task 5: Public Review of Concepts
Description: This step would involve soliciting feedback on the design concept(s)
created in Task 4. This would include meetings with:
Area Residents
West Vail Business Owners
Town Boards
Town Council
This Step would culminate in the committee recommending asub-area concept to the
Vail Town Council. Our hope is that Task 4 will have paved the way for gaining general
consensus on a direction. After this step it may be possible to begin considering a
development proposal.
Completion Date: October 18, 2005
Cost: $2,640
Task 6: Draft Sub Area Plan
Based on the preferred concept, prepare a draft sub area plan with guidance on:
A. Goals and Objectives
B. Architectural Theme
C. Uses/Horizontal Zoning
D. Height
E. Parking
F. Vehicular and Pedestrian Circulation Needs/Improvements
G. Bulk and Mass
H. Landscaping
I. Signage
This step also involves review of these parameters with PEC, DRB, and the Town.
Council. We have assumed 2 joint work sessions and 2 additional meetings.
Completion Date: November 22, 2005
Cost: $15,000
Task 7: Approval of Sub Area Plan
Description: This Task includes approval of the sub area plan by the PEC and the Town
Council.
Completion: December 20, 2005
Cost: $1, 800
Task 8: Implementation of the Sub Area Plan
Description: This task includes modifying zoning as appropriate and may result in
recommendations to the Town of Vail Capital Budget. The work will be done primarily by
staff with review/comment by other participants in the process.
Completion: January 17, 2006
Cost: $0
Summary
In summary this sub area plan will:
Provide an improved framework for decision making in the West Vail commercial
area by providing direction on appropriate uses, bulk & mass, along with other
development parameters. It would also identify other public improvements
developers should consider such as affordable housing, retail, and circulation
improvements.
This sub area plan will help clarify expectations for developers and adjacent
property owners.
It will also help improve the economic viability of this commercial area in Vail in
light of competition from down-valley commercial areas.
Completion: January 17
Total Cost: $62,760
F:\cdev\COUNCIL\MEMO3\05\Strategic Plan Proposal FinalJtv~2.doc
TOWN COUNCIL AGENDA REQUEST
(Request form must be given to the Secretary to the Town Manager by 4:00 p.m. Wednesdays.)
MEETING DATE: September 6. 2005
(Prepare a separate Agenda Request for each agenda item. If the agenda item will
be discussed at both a Work Session and an Evening Meeting, be certain to check
both boxes in this section and indicate time needed during each meeting.)
Work Session TIME NEEDED
Evening Meeting
TIME NEEDED
30 min
Site Visit
TIME NEEDED
WILL THERE BE A PRESENTATION ON THIS AGENDA ITEM BY NON-TOV STAFF?
X_ NO.
YES. Specifics:
WILL THE PRESENTATION OF THIS AGENDA ITEM REQUIRE ANY SPECIAL EQUIPMENT, i.e. overhead
projector, etc.?
X_ NO.
YES. Specifics:
WILL THERE BE MATERIAL TO BE INCLUDED IN COUNCIL PACKET FOR THIS ITEM?
NO.
X_ YES. If yes, is the material also for public distribution?
X Yes.
No.
ITEM/TOPIC:
Ordinance No. 20, Series of 2005, an ordinance repealing and re-enacting Ordinance No. 9, Series of
2003, providing for a major amendment to Special Development District No. 36, Four Seasons Resort,
and amending the approved development plan for Special Development District No. 36 in accordance with
Chapter 12-9A, Vail Town Code, and setting forth details in regard thereto.
ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No. 20, Series of
2005; on first reading.
BACKGROUND RATIONALE:
Ordinance.No. 20, Series of 2005, repeals and re-enacts Ordinance No. 9, Series of 2003, to allow for the
redevelopment of the existing Chateau at Vail and Vail Amoco sites. The proposal includes 122
accommodation units, 19 fractional fee club units, 28 Type III Employee Housing Units, 16 dwelling units, retail
and restaurant uses, conference and meeting rooms, and a spa and health club. On August 8, 2005, the
Planning and Environmental Commission voted 6-0-1 (Lamb recused) to forward a recommendation of
approval to the Vail Town Council of the applicant's proposal. The applicant is proposing to reduce the
number of accommodation units, fractional fee units, dwelling units, and employee housing units, thereby
necessitating a major amendment to Special Development District No. 36.
STAFF RECOMMENDATION:
The Community Development Department recommends that the Town Council approve.Ordinance No.
20, Series of 2005, on first reading.
Matthew R. Gennett
Community Development Department
MEMORANDUM
To: Town Council
From: Stan Zemler
Judy Camp
Date: September 1, 2005
Subject: 2005 Supplemental Appropriation and Budget Adjustment
We are attaching the following documents for your review. In the evening meeting you will be
asked to approve on second reading Ordinance Number 19 making supplemental appropriations
and budget adjustments to the 2005 budget.
• Revised 2006 Budget Timetable
• General Fund -Changes in Compensation from 2004 Actual to 2005 Amended Budget
• Proposed Supplemental Appropriation and Budget Adjustments Spreadsheet (S-1
through S-3)
• Summary of Revenue, Expenditures, and Changes in Fund Balance -General. Fund (GF-
1), Capital Projects Fund (CPF-1 through CPF-2), Real Estate Transfer Tax Fund
(RETT) (R-1 through R-2), Dispatch Services Fund (DSP-1) and Conference Center
Fund (CCF-1)
• Ordinance No. 19 of 2005
General Fund Compensation
At the last Council meeting, Diana Donovan asked why compensation had increased by
7.6% from 2004. Major changes are identified in the attached schedule. Of the 7.6%
increase, 3.7% is due to salary increases budgeted for 2005 and 3.0% is due to the
addition of fixed term positions to support redevelopment activity. Nine redevelopment
positions were included in the original 2005 budget. Three part-time CEO's, one intern
to back up CEO positions, and apart-time construction inspector were authorized in the
first supplemental of 2005.
Capital Projects Fund
Tuesday's agenda includes discussion of streetscape adjacent to the Mill Creek Court
Building and a staff recommendation to supplement the budget. In the attached
supplemental appropriation, we have included $205,000 cost-sharing revenue partially
offsetting $255,000 incremental expense in the Capital Projects Fund and $225,000
incremental expense in the RETT Fund.
Version 6
Changes Highlighted
Town of Vail
Proposed 2006 Budget Timetable
Contributions
Council criteria discussion 05/03/05
Out of cycle funding requests (if needed) 06/07/05
Deadline for return of packets 07/29/05
Council Discussion & Questions of requests 08/16/05
Council evaluation of requests and direction for 2006 budget 09/20/05.
Budget Guidelines
Council discussion of budget timetable 05/03/05
Council discussion of budget philosophies 06/07/05
Guidelines distributed to department heads 06/15/05
2005/2006 parking plan recommendation TBD
Presentation of 2004 audit report to Council 08/02/05
Budget Preparation
Capital budget request for county funds submitted 07/08/05
Staff prepares departmental budgets 06/15/05 to
Council discussion of major revenue items 07/19/05
Town Manager reviews departmental budgets 07/25/05 to
Council discussion of Capital plan 09/06/05
Council discussion of RETT plan 09/06/05
Council review of Vail Reinvestment Authority budget 09/20/05
Council review of first draft of 5-year capital plan 09/20/05
Council review of first draft of 5-year RETT fund 09/20/05
Council review of second draft of 5-year capital plan 10/04/05
Council review of second draft of 5-year RETT fund 10/04/05
Council review of first draft of Town Manager's budget 10/04/05
Budget Documentation and Reporting
First reading of 2005 Supplemental Number Two 08/16/05
Second reading of 2005 Supplemental Number Two 09/06/05
First reading of 2006 budget ordinance 10/04/05
Second reading of 2006 budget ordinance 10/18/05
First reading of mil levy certification ordinance 11/15/05
First reading of 2005 Supplemental Number Three 11/15/05
First reading of 2006 Conference Center Budget Ordinance 11/15/05
Second reading of mil levy certification ordinance 12/06/05
Second reading of 2005 Supplemental Number Three 12/06/05
Second reading of 2006 Conference Center Budget Ordinance 12/06/05
Mil levy certification deadline to Eagle County 12/15/05
Budget book submission 01/31%06
Complete
Complete
Complete
,Complete ,
Complete
Complete
Complete
Complete
Complete
07/18/05
Complete
08/12/05
if necessary
if necessary
Complete
Town of Vail General Fund
Changes in Compensation from 2004 Actual to 2005 Amended Budget
Compensation - 2004 Actual
Salary Increases Budgeted for 2005
Redevelopment Positions Added
Overtime for bus charters (offset by revenue)
I-70 speed education and enforcement program extended (funded from
Capital Projects)
Mountian Response 2005; Underage Drinking Grant; Spring Back to Vail
(offset by revenue)
Seasonal bus drivers converted to full-time in original 2005 budget
Parking auditor in 2005 budget
Other schedule adjustments in original 2005 budget
Information technology support tranferred to Dispatch Services Fund
Total Increase
2005 Amended Budget
F:\Users\FINANCE\BUDGET16udget051Supplementals\Supp 2 Variance Analysis
$ 10,039,142
370,193 3.7%
296,782 3.0%
13,500 0.1
40,519 0.4%
9, 707
19,934
15,964
18,562
(19,500)
765,661
0.1
0.2%
0.2%
0.2%
-0.2%
7.6%
$ 10,804,803
9/1 /05
Proposed Supplemental Appropriations and Budget Adjustments #2of 2005
Revenue Expenditure
Increase Increase
Version 2
Second Reading
Changes Highlighted
Description (Decrease) (Decrease) Reason
Capital Projects Fund
Reimbursement from Shared:Prop 205,000 ~ Mill Creek Court streetscape
Contraction 255,000 Mill Creek Court streetscape
Contraction 94,620 widening of Westhaven Drive Bridge for pedestrian walking path contingent on TrK
Contraction 365,000 Phases I & II of Westhaven Circle & Greenhill Court reconstruction
Sales. Tax
Contraction
Hardware
Hardware
Sales Tax
Timber Ridge Loan
Shared Projects
Hardware
Subtotal Capital Projects Fund
RETT Projects Fund
Rett Contraction
Construction `. ~ :~
Taxes/RETT Original
Professional Fees
Recreation Amenities Fees
Professional Fees
Tree Maintenance
Subtotal RETT Projects Fund
General Fund
State Revenues
Police Salazies
Police Benefits
Community Policing
Volvo Contract
Economic Development
Shared Projects
Partnership/Collaboration
(24,000) Sales tax from GF back to GF for I-70 speed education & enforcement
(24,000) Add'I 6 months fiunding for I-70 speed education & enforcement
78,486 AS400 upgrade, software upgrade, procurement module -move from 2006
20,000 Info Centers Softwaze & 2 public computer stations
525,000 - increase in projection from budget
700,000 Timber Ridge Loan
8,820 revenue received from Avon PD for items related to CEP019 (CAD/RMS)
8,820 cost of items for AVON PD related to CAD/RMS project
714,820 1,497,926
structural improvement to Cascade Village skier/pedestrian
106,305 Tract K
225,000 Mill Creek Court streetsoape . '
1,377,000 increase in projection of RETT tax budgeted
68,850 increase in projection of management fees budgeted
165,400 increase in projection of Recreation Amenities Fees
35,000 Stream tract incursion survey
50,000 Forest health -Donovan Park/Matterhorn
1,542,400 485,155
18,282 - CDOT Underage Drinking Grant revenue
1,081 expenses incurred CDOT Underage drinking grant
424 expenses incurred CDOT Underage drinking grant
16,777 expenses incurred CDOT Underage drinking grant
40,000 Volvo contract for 2005
6,500 Volvo signage at Vail Village structure
6,454 VRI 25% share of Front Line newsletter expenses
6,454 25% of costs incurred with Front Line newsletter expenses
bridge contingent on
Sapp 2 of2005 050906 S-1 9/1/2005 7:53 AM
Version 2
'Second Reading
Proposed Supplemental Appropriations and Budget Adjustments #2of 2005 Changes Highlighted
Revenue Expenditure
Increase Increase
Description (Decrease) (Decrease) Reason
1S Salaries (19,500) transfer to dispatch to help fund IPS end user for CAD/RMS project
Transfer to Dispatch Services 19,500 transfer to dispatch to help fund IPS end user for CAD/RMS project
Police Contract Overtime 2,621 Revenue collected for extra policing during Springback to Vail
Police Contract Overtime 1,802 expenses incurred by Vail PD during Springback to Vail
Contract Services 819 expenses incurred by outside sources during Springback to Vail
Other State Revenues 5,400 2005 Mountain Response grant revenue for shuttle service
Transit Overtime 5,400 overtime for shuttle bus service during 2005 Mtn Response
Other State Revenues 3,281 2005 Mountain Response grant revenue
Telephone Use 117 2005 Mtn Response EOC phone line rental
Printing & Publishing 345 2005 Mtn Response laminating maps for drill
Uniforms 2,182 2005 Mtn Response protective gear & EOC vests
Small Equipment <$SK 596 2005 Mtn Response rubber gloves
Office Supplies 41 2005 Mtn Response supplies for drill
Other State Revenues 4,951 2005 Mountain Response grant revenue
Partnership/Collaboration 4,951 advertising for 2005 Mtn Response
Capital Projects 24,000 Transferred back from Capital Projects I-70 speed education & enforcement
Police Salaries 17,240 add'I 6 months of I-70 speed education and enforcement
Police Benefits 6,765 add'16 months of I-70 speed education and enforcement
Bus Charter Revenue 15,000 additional revenue collect for bus charters •
Misc Operating Expenses 1,500 new bus vacuum for the bus wash
Transit Overtime 13,500 add'1 overtime incurred with bus charters
Plan Check Fees 156,000 Additional plan check fees - Arrabelle
Proj Reimbursements/Shared 13,456 Additional shared projects revenue - Arrabelle/Crossroads
Consultants/Reimbrseables 19,788 outsourcing design review and 3-D analysis
Professional Fees 104,193 outsourcing plan check fees
Plan Check Fees 403,500 Four Seasons
Professional Fees 338,920 Colorado Inspection Agency 2005 portion of plan checks, etc
RETT Management Fees 68,850 increase in the projection of RETT management fees collected
Contract Services 6,382 4th quarter installment for Info Centers
Telephone Use 1,313 4th quarter expenses for the Info Centers
Internet 288 4th quarter expenses for Info Centers
Software R&M 833 4th quarter expenses for the Info Centers
Proj Reimbursements/Shared 5,000 cost share advertising during spring construction
Partnership/Collaboration 5,000 cost share advertising during spring construction
Conference Ctr Fees 13,050 increase in mgmt fees due to increase in projection of CC taxes
Ski Lift Tax 147,000 increase in the projection for 2005 budget
Construction Permit Fees (340,000) reduction in projection of 2005 budget
Subtotal General Fund 586,845 563,211
Dispatch Service Fund
Transfer from GF 19,500
Contract Services
transfer from GF to help fund IPS end user support for CAD/RMS
19,500 add'1 funding for IPS end user support for CAD/RMS project
Supp 2of 2005 050906 S-2
911/2005 7:53 AM
Version 2
Second Reading
Proposed Supplemental Appropriations and Budget Adjustments #Zof 2005 Changes Highlighted
Revenue Expenditure
Increase Increase
Description (Decrease) (Decrease) Reason
Shared Projects 21,870 for public safety air cazds and DSL monthly chazges to user agencies
Access Charges-Communication 21,870 add'1 expeditures for air cards &DSL for user agencies
Other State Revenues 11,593 2005 Mountain Response reimbursements
Office Supplies 805 2005 Mtn Response supplies for drill
Dispatch Salaries 5,790 2005 Mtn Response training expenses
Telephone Repair & Install 4,998 2005 Mtn Response EOC equipment
Subtotal Dispatch Service Fund 52,963 52,963
Conference Center Fund
Design Fees 350,000 per councils' direction
CC Sales Tax 98,000 increase due to projection over budget
CC Public Accomodations Tax 163;000 increase due to projection over budget
Collection Fees 13,050 increase in management fees due to increase in projection of CC taxes
Subtotal Conference Center Fund 261,000 363,050
Total All Funds 3,158,028 2,962,305
Supp 2 of 2005 050906 S-3
9/1/2005 7:53 AM
Version 1
Second Reading Supplemental 2
2005 Budget
General Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance
2004 2005
Audited Amended
Actuals Budget
Revenue
Local Taxes
Sales Tax 8,881,480
~ 8,796,604
..
Property and Ownership 2,621,493 2,637,458
Ski Lift Tax 2,496,162 2,585,000
Franchise Fees, Penalties, and Other Taxes 699,649 688,500
Licenses 8~ Permits 1,685,277 2,839,95Q
Intergovernmental Revenue 1,435,982 1;356,51:1 `;
Transportation Centers 3,285,932 2,955,000
Charges for Services 807,041 785,237 ;:
Fines & Forfeitures 210,497 202,900
Earnings on Investments 172,806 120,000
Rental Revenue 803,939. 748,865
Miscellaneous and Project Reimbursements 359,829 362,481
Transfer from RETT 27,435 -
Total Revenue 23,487,522 24,078,502
Expenditures
Salaries 10,039,142 10,804,803
Benefits 3,368,357 3,719,634
Subtotal Compensation and Benefits .13,407,499 14,524,437
Contributions and Special Events 996,662 817,876
All Other Operating Expenses 4,338,334 5,261,982 ''
Heavy Equipment Operating Charges 1,406,066 1,609,506
Heavy Equipment Replacement Charges 424,478 581,522
Dispatch Services 463,813 559,034
Total Expenditures 21,036,852 23,354,357
Revenue Over (Under) Expenditures 2,450,670 724,145
Transfer to Capital Projects Fund (1,773,800) (62,000)
Transfer to RETT Fund (10,762)
Transfer for Dispatch Services Fund _~~ (19,500}
Beginning Fund Balance 10,376,744 11,053,614
Ending Fund Balance $ 11,053,614 $ 11,685,497
GF-1
Version 2
Second Reading Supplemental 2
2005 Budget
Capital Projects Fund
Schedule of Revenue, Expenditures, and Changes in Fund Balance
2004 2005
CEP011
CEP005
CEP018
CEP005
Sales Tax .
Federal Grant Revenue
Lease Revenue
CDOT Reimbursement
Transfer from General Fund
Transfer from Dispatch Services Fund
Transfer from RETT
Project Reimbursement
Eagle County Grant Revenue
Interest Income & Other
Total Revenue
Expenditures
Equipment Purchases
Document Imaging
Software & Hardware Upgrades
Web Page Development/Ecommerce
Eagle County CAD / RMS Project
Police Copier
Police Vehicles Hardware Laptop
Video Security for Jail
Patrol Car Video Cameras
Quick Response Vehicle -Fire Dept
Fire Department Breathing Apparatus
Replace Buses
GPS for Buses
Police Vehicles
Vehicle Expansion
Subtotal Equipment Purchases
Capital Maintenance
Bus Shelter Replacement
Capital Street Maintenance
Parking Structure Improvements
General Facility Improvements
Subtotal Capital Maintenance
Buildings ~ Improvements
Town Manager's Residence
Town Manager's Office
Audited Amended
Actuals Budget
6,700,095 6,349,400 ~'
1,412,098 1,740,240
189,480 150,000
40,322 -
1;773,800 62,000
110,000 -
1,130,205 -
1,031,157 1,100;468.
366,510 250,000
354,995 25,000
13,108,662 9,677,108
20,437 40,000
205,872 140,486
50,000
662,804 1,88,290 <'
10,310
65,808 -
10,628 -
CEP004
CMT003
CMT004
CMT007
CMT005
CB1010
CSC010
Fire infrastructure improvements
Fiber Optics in Buildings
Dobson Ice Arena
Way Finding Improvements
- 45,000
108,555 -
24,772 25,000
2,295,622 2,430,700
30,720 269,280
274,272 -
40,300
3,699,490 3,239,366
.10,532 38,000
620,054 1,584;565
520,000 508,740
482,542 331,500
1,633,128. 2,462,805
56,786
8,309
56,730 270,635
21,650 .90,000
163,880 10,000
6,289 79,284
CPF-1
Version 2
Second Reading Supplemental 2
,2005 Budget
Capital Projects Fund
Schedule of Revenue, Expenditures, and Changes in Fund Balance
2004 2005
Audited Amended
CB1021 Donovan Park Pavilion
CB1023 Multi-Purpose Recreation Facility
Subtotal Bldgs /Improvements
Streetscape Projects
CSC011 West & East Meadow Drive
CSC012 Village Streetscape
Subtotal Streetscape Projects
Actuals Budget
46,978 42,000
1,451,816 88,000
1,812,438 579,919
55,256 199,360
~
3,146,998 ~ 2,674,615'~~
3,202,254 2,873,975
Housing Program
CHP001 Buy-Down Program - 200,000
CHP006 Timber Ridge Debt Service Guarantee - 925,000
Timber Ridge Loan ~ 700,000
Subtotal Housing Program - 1,825,000
Lionshead Redevelopment
COT009 Lionshead Improvements 90,659 313,955
Subtotal Lionshead Redevelopment 90,659 313,955
COT002
COT003
COT011
COE001
Other Improvements
Revise TOV Master Plans (W. Vail)
Street Light Improvement Program
Drainage Improvements
I-70 Noise
Subtotal Other Improvements
Total before Financing
Transfer for Debt Service
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
100,000
62,804 50,000
75,000 75,000
58,340 526,000`
196,144 751,000
10, 634,113 12, 046, 020
2,337,905 2,422,154
12, 972, 018 14, 468,174
136,644 (4,791,066)
8,054,258 8,190,902
$ 8,190,902 $ 3,399,836
CPF-2
Version 2
Second Reading Supplemental 2
2005 Budget
Real Estate Transfer Tax Fund
Summary of Revenue, Expenditures, and Changes in Fund Balance
REVENUE
Real Estate Transfer Tax
Golf Course Lease
Lottery Revenue
Land Sales 8~ Exchange
Project Reimbursements
AIPP Revenue
Interest Income 8~ Other
Transfer from GF
Recreation Amenity Fees
Total Revenue
EXPENDITURES
Annual Maintenance
RETT Collection Costs
Rec. Path Capital Maintenance
Betty Ford Alpine Gardens Support
Tree Maintenance
Street Furniture Replacement
Black Gore Creek Sand Mitigation
Park Capital Maintenance
Bear Proof Containers
Park, Path & Landscape Maintenance
Subtotal Maintenance
Recreation Path/Trail Development
Cascade Bike Path
Trailhead Development
N. Frontage Rd. (School to Roundabout)
Village Streetscape Design & Implement
Meadow Drive
Subtotal Pathways
Capital Maintenance
ADA Compliance w/ VRD
Raw Water Project
Stream Tract Mitigation
Pirate Ship Park -Per Safety Plan
Big Horn Park -Per Safety Plan
Public Art
2004 2005
Audited Amended
Actuals Budget
4,850,152. 6,000,000
107,941 115,956
21,686 20,000
56,600 3,300
35,000 -
116,372 79,000
10,762
226,745 36Q,000
5,414,496 6,589,018
240,987 300,000
62,178 213,628
75,000 122,000
28,410 137,000 i
12,969 37,030
150,000 100,000
0 114,500
0 19,500
749,963 1,097,991
1,319,507 2,141,649
256,305
3,443 36,555
592,744 57,256
2,450,000 2,525,000
25,000
3,046,187 2,900,116
50,000
1,042 228,097
3500a
298,782 36,888
225,000
62,555 167,419
RT-1
Version 2
Second Reading Supplemental 2
2005 Budget
Real Estate Transfer Tax Fund
Summary of Revenue, Expenditures, and Changes in Fund Balance
Seibert Circle
Subtotal Capital Maintenance
Park Development
Donovan Park
White Water Park
Skate Park
Vail Memorial Park
Subtotal Park Development
Open Lands
Open Space Acquisition
Subtotal Open Lands
Project Management
Parks and Landscaping
AIPP
Subtotal Project Management
Total Expenditures
Revenue Over (Under) Expenditures
Transfer to Capital Projects Fund
Transfer to Genreral Fund
Beginning Fund Balance
Ending Fund Balance
2004 2005
Audited Amended
Actuals Budget
1,134,000
362,379 1,876,404
3,266 49,734
41,683 -
100,000
2,250 -
RT-2
44,949 149,734
- 500,000
- 500,000
79,491 81,735
84,326
79,491 166,061
4,854,763 7,733,964
559,733 (1,144,946)
(1,130,205) -
(27,435) -
6,280,458 5,682,551
$ 5,682,551 $ 4,537,605
Version 1
Second Reading Supplemental 2
2005 Budget
Dispatch Services Fund
Schedule of Revenue, Expenditures, and Changes in Fund Balance
2004 2005
Audited Amended
Actuals Budget
Revenue
E911 Board Revenue
Interagency Charges
Town of Vail Interagency Charge
Earnings on Investments
E911 BOARD Capital Grant
Transfer from General Fund
Other
Total Revenue
Expenditures
Salaries & Benefits
Operating, Maintenance ~ Contracts
Capital Outlay
Total Expenditures
$ 369,000 $ 345,660
719,068 814,058
463,813 559,034
6,317 -
19; 500
33,463
1,558,198 1,771,715
1,290,384 1,332;646
217,093 401,258
120,299 11,750
1,627,776 1, 745,654
Revenue Over (Under) Expenditures (69,578) 26,061
Transfer to Capital Projects Fund
Beginning Fund Balance
Ending Fund Balance
(110,000)
386,692 207,114
$ 207,114 $ 233,175
DSF-1
Version 1
Second Reading Supplemental 2
2005 Budget
Conference Center Fund
Schedule of Revenue, Expenditures, and Changes in Fund Balance
2004 2005
Audited Amended
Actuals Budget
Revenue
Sales Tax
Public Accomodations Tax
Subtotal Taxes
Penalties and Interest on Delinquent Taxes
Interest
1,828,234 1;805,000
1,730,378 1,75,000 '.
3,558,612 3,540,000
8,458 -
67,603 -
3,634,673 3,540,000
Expenditures - Admin
Management Fee
Office Supplies
Postage
Subtotal Administration
Capital Outlay
Professional Fees
Design Fees
Subtotal Capital Outlay
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
178,353 1;77,OOQ
1,315 -
725 -
180,393 177,000
609,544 49,271
179,940 1,322,607
789,484 1, 371,878
969,877 1,548,878
2,664,796 1,991,122
3,026,538 5,691,334
5,691,334 7,682,456
CCF-1
ORDINANCE NO. 19
SERIES OF 2005
AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL
GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND,
DISPATCH SERVICES FUND, AND CONFERENCE CENTER FUND OF THE 2005 BUDGET
FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID
APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2005 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance
No.25, Series of 2004, adopting the 2005 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain supplemental appropriations and budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following supplemental appropriations and budget adjustments for the
2005 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the expenditure or
(reduction) of said appropriations as follows:
General Fund $ 563,211
Capital Projects Fund 1,497,926
Real Estate Transfer Tax Fund 485,155
Dispatch Services Fund 52,963
Conference Center Fund 363,050
Total 2 962 305
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof..
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith
are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise
any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 16th day of August, 2005, and a public hearing shall be held on this
Ordinance on the 6th day of September, 2005, at the regular meeting of the Town Council of the
Town of Vail, Colorado, in the Municipal Building of the town.
Rod Slifer, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING AND
ORDERED PUBLISHED IN FULL the 6th day of September, 2005.
Rod Slifer, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: September 6, 2005
SUBJECT: A request for an amendment to the Lionshead Redevelopment Master
Plan, pursuant to Chapter 2, Section 2.8, Lionshead Redevelopment
Master Plan, to amend the boundaries of the study area to include
Evergreen Lodge, located at 250 South Frontage Road West, Lot 2, Block
1, Vail Lionshead Filing 2, and setting forth details in regard thereto.
I. DESCRIPTION OF THE REQUEST
The applicant, Evergreen Lodge at Vail, represented by HB Development Company, is
requesting a public hearing with the Town of Vail Planning & Environmental
Commission to present an amendment to the Lionshead Redevelopment Master Plan.
The proposed amendment amends the boundaries of the study area of the Plan to include
the Evergreen Lodge, located. at 250 South Frontage Road, and Chapter 5, Detailed Plan
Recommendations, of the Plan to include detailed recommendations for the Evergreen
Lodge site. The purpose of the amendment is to include the Evergreen Lodge site into the
study area prescribed by the Lionshead Redevelopment Master Plan and to adopt detail
plan recommendations for the site. The purpose of the amendment, however, is NOT to
amend or otherwise alter the overall goals, objectives and policies stated in the Master
P1an..A copy of the amended Study Area (Map A) has been attached for reference.
This amendment is being proposed and shall be considered in accordance with Section
2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master
Plan.
A copy of the staff memorandum to the Planning and Environmental Commission, dated
August 22, 2005, addressing the three review criteria has been attached for reference.
II. PROPOSED AMENDMENT
Chapter 5
Detailed Plan Recommendations
(in part)
This section of the Lionshead Master plan examines individual parcels and groups of
parcels within the Lionshead study area, excluding the residential properties on the south
side of Gore Creek. The intent of this chapter -and the Master plan as a whole - is to
identify important functional relationships and visual objectives within the district and to
propose a framework for the long-term redevelopment of Lionshead. The document does
not intend to limit or eliminate ideas relating to specific parcels; any proposals consistent
1
with this framework should be considered even if they are not anticipated in this
document. The .parcels addressed here are organized generally from east to west, starting
with the civic hub on the eastern end of the parking structure.
5.19 Evergreen Lodge at Vail
The Evergreen Lodge is located directly east of the Middle Creek Stream Tract
. and is bordered to the north by the South Frontage Road, to the south by the Vail.
Valley Medical Center, and to the east by the WestStar Bank office building. The
lot area is 114,337 square -feet or 2.625 acres. Physical improvements that
currently exist on the site are a nine story stucco hotel/condominium structure
with an adjoining two-story hotel facilities wing, two below-grade structured
parking garages, and paved surface parking. The nine story structure has a
predominant east-west orientation along the southerly edge of the site while the
facilities wing has anorth-south orientation along the western edge of the site.
The easterri parking garage is utilized by the Vail Valley Medical Center for
employee parking and is accessed from the South Frontage Road through a shared
entry/exit with the WestStar Bank office building.
Opportunities for future improvements. and upgrades include:
• .Creation of more underground parking;
• Architectural enhancements consistent with the Lionshead Architectural
Design Guidelines;
• Improved exterior lighting;
• Coordinated vehicular access;
• Improved pedestrian circulation; and
• Upgraded and expanded hotel accommodations and amenities
5.19.1 Pedestrian Access
Pedestrian access should be upgraded to provide a safe and attractive pedestrian
connection from the Evergreen Lodge to West Meadow Drive and along the
South Frontage Road. A gravel path connecting the South Frontage Road to the
paved pedestrian path located on the east side of the Dobson Ice Arena presently
exists along the south side of the property. This path, while functional, receives
little, if any, regular maintenance and includes a railroad tie set of stairs that is
unsafe and.in disrepair.
There are currently no pedestrian improvements located along the South Frontage
Road. Though no improvements exist, a fair number of pedestrians use the
southerly edge of the South Frontage Road when entering or exiting the site. In
order to improve pedestrian access and safety, it is recommended that future
redevelopment of the site includes the construction of a continuous
pedestrian/bicycle path along the South Frontage Road and that the existing
gravel path along the southerly edge of the site be improved and regularly
maintained.
2
1
5.19.2 South Frontage Road Improvements and Vehicular Access
The site is currently accessed by vehicles off of the South Frontage Road from
two, two-way access points. Given the proximity of the eastern most access point
to those of the Vail Valley Medical Center and the WestStar Bank office building,
less than desirable vehicular traffic patterns and turning movements exist in the
vicinity. In keeping with Policy Objective 2.3.4, Improved Access and
Circulation, of the .Plan, opportunities for public transportation and vehicular
circulation improvements should be explored in conjunction with any future
redevelopment of the site. Possible opportunities for improvements may.include,
an improved mass transit stop, relocated points of entry/exiting, acceleration/
deceleration lanes, greater sight distances, dedicated turning lanes and landscaped
medians.
5.19.3 Preservation of Existing Accommodation Units
The Evergreen Lodge presently contains 128 short term accommodation units. In
addition, The Evergreen Lodge also contains a restaurant, lounge, spa, and
meeting space facilities incidental to the operation of the Lodge. Given the
importance and need for short term accommodations to the vitality and success of
the community, any future redevelopment of the site shall ensure the preservation
of ~~. short term accommodation units on the site. The preservation of
short term accommodations should focus on maintaining the number of
existing hotel beds and the amount of gross residential square footage on the
site rather than merely requiring the preservation of 128 accommodation
units. With .this in mind, ,the quality of the existing accommodation unit
room could be upgraded and the. rooms could be reconfigured to create
multi-room suites. In no instead, however, should the amount of gross
residential floor area devoted to accommodation units be reduced.
5.19.5 Impacts on Middle Creek Stream Tract
The Middle Creek Stream Tract lies to the west of the Evergreen Lodge. The
Tract is owned by the Town of Vail. The tract is heavily vegetated with several
substantial deciduous trees and a significant lower layer of underbrush. Although
the site borders the Middle Creek Stream Tract, there is no significant amount of
quality vegetation on the site, and the parcel lies out of the 100-year flood plain.
As currently configured, opportunities exist to better recognize the benefits of
creekside development.. While the natural riparian corridor of Middle Creek
needs to remain protected and preserved, the physical and visual relationships and
references between adjacent development and the stream tract should be
strengthened. An opportunity exists to create a significant connection between
the Evergreen Lodge and Middle Creek. Any use of Middle Creek for aesthetic
or recreational purposes, however, should be subordinate to the preservation of
the natural riparian corridor and its inherent character.
3
5.19.6 Relationship to the Vail Valley Medical Center and the proposed Vail
Civic Center
Perhaps the most critical functional relationship. is the need to coordinate any
future development on the Evergreen Lodge site with the Vail Valley Medical
Center. For example, every effort should be taken to ensure that future
development on the Evergreen Lodge site does not preclude the Vail Valley
Medical Center from reconfiguring the design of the medical center to eliminate
vehicular access off of West Meadow Drive and relocate the access to the South
Frontage Road. .Additional opportunities may include, shared service and
delivery facilities, grading and site improvements, shared parking, and pedestrian
pathway connections.
5.19.7 Service and Delivery
Service and delivery functions for the hotel are accommodated on grade from the
westerly entrance. Service and delivery for the Evergreen .Lodge should occur
underground or be hidden from public view. Service and delivery truck turning
maneuvering should not negatively impact traffic -flow on the South Frontage
Road. With a realignment of the vehicular access points, attention should be given
to the location of service and parking areas. An additional level of structured
parking at the current Frontage Road level would help to minimize the apparent
height of the existing or future structures, decrease the grade at existing access
points, increase the amount of landscaping on the surface of the structure, and
hide service functions below grade.
III. PLANNING & ENVIRONMENTAL COMMISSION RECOMMENDATION
On August 22, 2005, the Planning and Environmental Commission forwarded the
following recommendation to the Vail Town Council,
"The Commission finds that the proposed text and map amendments to the
Lionshead Redevelopment Master Plan, as amended, comply with the review
criteria outlined in Section III of the memorandum to the Planning and
Environmental Commission, dated August 22, 2005, and that the amendments, as
proposed, further the goals, objectives and policies, as stated in Chapter 2 of the
Lionshead Redevelopment Master Plan. "
Should the Vail Town Council choose to approve the proposed text and map amendment
to the Lionshead Redevelopment Master Plan, the Community Development Department
recommends that the Council makes the following finding,
"The Vail Town Council has considered the evidence and testimony presented
and has considered the recommendation of the Planning and Environmental
Commission on the proposed text and map amendment to the Lionshead
Redevelopment Master Plan. In doing so, the Vail Town Council finds that the
proposed text and map amendments to the Lionshead Redevelopment Master Plan
4
comply with the review criteria outlined in Section III of the staff memorandum to
the Planning and Environmental Commission, dated August 22, 2005, and that
the amendments, as proposed, further the goals, objectives and policies, as stated
in Chapter 2 of the Lionshead Redevelopment Master Plan. "
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MAP A
STUDY AREA
LIONSHEAD
Rf:DEVELOPl:7ENT
_ ..
A S T_.. - Y L-_~q_
DESIGNWGR KSHUY
SOUTH FRONTAGE ROAD CONNECTION TO
CASCADE VILLAGE AND WEST VAIL
RESOLUTION NO. 15
Series of 2005
A RESOLUTION AMENDING CERTAIN SECTIONS OF THE LIONSHEAD
REDEVELOPMENT MASTER PLAN EXPANDING THE BOUNDARIES OF THE
MASTER PLAN TO INCLUDE THE EVERGREEN LODGE DEVELOPMENT SITE AND
ADDING DETAILED PLAN RECOMMENDATIONS FOR FUTURE DEVELOPMENT ON
THE EVERGREEN LODGE DEVELOPMENT SITE, AS PRESCRIBED IN CHAPTER 5
OF THE LIONSHEAD REDEVELOPMENT. MASTER PLAN, AND SETTING FORTH
DETAILS IN REGARD THERETO.
WHEREAS, on December 15, 1998, the Vail Town Council (the "Town Council")
adopted the Lionshead Redevelopment Master Plan (the "Master Plan"); and
WHEREAS, the Master Plan was initiated by the Town of Vail to encourage
redevelopment and new development initiatives within the Lionshead Study Area; and
WHEREAS, Section 2.8 of Master Plan outlines a procedure for amending the
Master Plan; and
WHEREAS, pursuant to Section 2.8 of the Master Plan, the Town of Vail
Community Development Department has proposed an amendment to the Master Plan;
and
WHEREAS, the Town of Vail Planning & Environmental Commission has held a
public hearing on the proposed amendment on August 22, 2005, and has forwarded a
recommendation of approval with modifications of the amendment to the Town Council;
and
WHEREAS, the purpose of this amendment is .to amend the boundaries of the
Master Plan to include the Evergreen Lodge development site and to add detailed plan
recommendations for future development on the Evergreen Lodge development site, as
prescribed in Chapter 5, Detailed Plan Recommendations, Lionshead Redevelopment
Master Plan; and
WHEREAS, the Town Council finds that the proposed amendment improves and
enhances the effectiveness of the Master Plan without negatively affecting the goals,
objectives, and policies prescribed by the Master Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO:
1. The Town Council of the Town of Vail hereby amends the Lionshead
Redevelopment Master Plan as follows:
The amendments to the text of the Lionshead Redevelopment Master Plan are
indicated in BOLD ITALICS (additions) and ~ALFS~
(deletions).
(in part)
CHAPTER 5
Detailed Plan Recommendations
5.99 Evergreen Lodge at Vail
The Evergreen Lodge is located directly east of the Middle Creek Stream
Tract and is bordered to the north by the' South Frontage Road, to the south
by the Vail Valley Medical Center, and to the east by the WestStar Bank
office building. The lot area is 114,337 square feet or 2.625 acres. Physical
improvements that currently exist on the site are a nine story stucco
hoteUcondominium structure with an adjoining two-story hotel facilities
wing, two below-grade structured parking garages, and paved surface
parking. The nine story structure has a predominant east-west orientation
along the southerly edge of the site while the facilities wing has anorth-south
.orientation along the western edge of the site. The eastern parking garage is
utilized by the Vail Valley Medical Center for employee parking ~ and is
accessed from the South Frontage Road through a shared entry/exit with the
WestStar Bank office building.
Opportunities for future improvements and upgrades include:
• Creation of more underground parking;
~ Architectural enhancements consistent with the Lionshead
Architectural Design. Guidelines;
• Improved exterior lighting;
• Coordinated vehicular access;
• Improved pedestrian circulation; and
• Upgraded and expanded hotel accommodations and amenities
5.19.1 Pedestrian Access
Pedestrian access should be upgraded to provide a safe and attractive
pedestrian connection from the Evergreen Lodge to West Meadow Drive and
along. the South Frontage Road. A gravel path connecting the South
Frontage Road to the paved pedestrian path located on the east side of the
2
Dobson Ice Arena presently exists along the south side of the property. This
path, while functional, receives little, if any, regular maintenance and
includes a railroad tie set of stairs that is unsafe and in disrepair.
There are currently no pedestrian improvements located along the South
Frontage Road. Though no improvements exist, a fair number of
pedestrians use the southerly edge of the South Frontage Road when entering
or exiting the site. In order to improve pedestrian access and safety, it is
recommended that future redevelopment of the site includes the construction
of a continuous pedestrian/bicycle path along the South Frontage Road and
that the existing gravel path along the southerly edge of the site be improved
and regularly maintained.
5.19.2 South Frontage Road Improvements and Vehicular Access
The site is currently accessed by vehicles off of the South Frontage Road
from two, two-way access points. Given the proximity of the eastern most
access point to those of the Vail Valley Medical Center and the WestStar
Bank office building, less than desirable vehicular traffic patterns and
turning movements exist in the vicinity. In keeping with Policy Objective
2.3.4, Improved Access and Circulation, of the Plan, opportunities for public
transportation and vehicular circulation improvements should be explored in
conjunction with any future redevelopment of the site. Possible
opportunities for improvements may include, an improved mass transit stop,
relocated points of entry/exiting, acceleration/ deceleration lanes, greater
sight distances, dedicated turning lanes and landscaped medians.
5.19.3 Preservation of Existing Accommodation Units
The Evergreen Lodge presently contains 128 short term accommodation
units. In addition, The Evergreen Lodge also contains a restaurant, lounge,
spa, and meeting space facilities incidental to the operation of the Lodge.
Given the importance and need for short term accommodations to the
vitality and success of the community, any future redevelopment of the site
shall ensure the preservation of short term accommodation units on the site.
The preservation of short term accommodations should focus on maintaining
the number of existing hotel beds and the amount of gross residential square
footage on the site rather than merely requiring the preservation of 128
accommodation units. With this in mind, the quality of the existing
accommodation unit room could be upgraded and the rooms .could be
reconfigured to create multi-room suites. In no instead, however, should the
amount of gross residential floor area devoted to accommodation units be
reduced.
3
5.19.5 Impacts on Middle Creek Stream Tract
The Middle Creek Stream Tract lies to the west of the Evergreen Lodge. The
Tract is owned by the Town of Vail. The tract is heavily vegetated with
several substantial deciduous trees and a significant lower layer of
underbrush. Although the site borders the Middle Creek Stream Tract, there
is no significant amount of quality vegetation on the site, and the parcel lies
out of the 100-year flood plain. As currently configured, opportunities exist
to better recognize the benefits of creekside development. While the natural
riparian corridor of Middle Creek needs to remain protected and preserved,
the physical and visual relationships and references between adjacent
development and the stream tract should be strengthened. An opportunity
exists to create a significant connection between the Evergreen Lodge and
Middle Creek. Any, use of Middle Creek for aesthetic or recreational
purposes, however, should be subordinate to the preservation of the natural
riparian corridor and its inherent character.
5.19.6 Relationship to the Vail Valley Medical Center and the proposed Vail
Civic Center
Perhaps the most critical functional relationship is the need to coordinate
any future development on the Evergreen Lodge site with the Vail Valley
Medical Center. For example, every effort should be taken to ensure that
future development on the Evergreen Lodge site does not preclude the Vail
Valley Medical Center from reconfiguring the design of the medical center to
eliminate vehicular access off of West Meadow Drive and relocate the access
to the South Frontage Road. Additional opportunities may include, shared
service and delivery facilities, grading and site improvements, shared
parking, and pedestrian pathway connections.
5.19.7 Service and Delivery
Service and delivery functions for the hotel are accommodated on grade
from the westerly entrance. Service and delivery for the Evergreen Lodge
should occur underground or be hidden from public view. Service and
delivery truck turning maneuvering should not negatively impact traffic flow
on the South Frontage Road. With a realignment. of the vehicular access
points, attention should be given to the location of service and parking areas.
An additional level of structured parking at the current Frontage Road level
would help to minimize the apparent height of the existing or future
structures, decrease the grade at existing access points, increase the amount
of landscaping on the surface of the structure, and hide service functions
below grade.
4
t
INTRODUCED, READ, APPROVED AND ADOPTED this 6~' day of
September, 2005.
Rodney Slifer, Mayor, Town of Vail
ATTEST:
Lorelei Donaldson, Town Clerk
5
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: August 22, 2005
SUBJECT: A request. fora recommendation to the Vail Town Council of an
amendment to the Lionshead Redevelopment Master Plan, pursuant to
Chapter 2, Section 2.8, Lionshead Redevelopment Master Plan, to
amend the boundaries of the study area to include Evergreen Lodge,
located at 250 South Frontage Road West, Lot.2, Block 1, Vail Lionshead
Filing 2, and setting forth details in regard thereto. (PEC05-0048)
Applicant: Evergreen Lodge at Vail, represented by HB Development
Company
Planner: George Ruther
I. DESCRIPTION OF THE REQUEST
The applicant, Evergreen Lodge at Vail, represented by HB Development
Company, is requesting a public hearing with the Town of Vail Planning &
Environmental Commission to present an amendment to the Lionshead
Redevelopment Master Plan. The proposed amendment amends the boundaries
of the study area of the ,Plan to include the Evergreen Lodge, located at 250
South Frontage Road, and Chapter 5, Detailed Plan Recommendations, of the
Plan to include detailed recommendations for the Evergreen Lodge site. The
purpose of the amendment is to include the Evergreen Lodge site into the study
area prescribed by the Lionshead Redevelopment Master Plan and to adopt
detail plan recommendations for the site. The purpose of the amendment,
however, is NOT to amend or otherwise alter the overall goals, objectives and
policies stated in the Master Plan. A copy of the amended Study Area (Map A)
has been attached for reference.
This amendment is being proposed and shall be considered in accordance with
Section 2.8, Adoption and Amendment of the Master Plan, Lionshead
Redevelopment Master Plan.
II. BACKGROUND
On June 4, 1996, the Vail Town Council approved a request from Vail Associates
to enter into a joint study and evaluation of the feasibility of a public/private
partnership for the redevelopment of Lionshead, and thus initiated the creation of
the Lionshead Redevelopment Master Plan. One of the first steps in the creation
of the Master Plan was to evaluate and identify the boundaries of the area to be
influenced by the Plan. The boundaries of the Plan were later identified to be
Middle Creek on the east, the north side of the South Frontage Road right of way
on the north, Red Sandstone Creek on the west and the northerly edge of Forest
Road on the south, with the exception of the residential development on Beaver
Dam Circle and West Forest Road.
On December 15, 1998, the Vail Town Council adopted the Lionshead
Redevelopment Master Plan. A primary goal of the Master Plan was to establish
a new zone district which would further the goals, policies and objectives outlined
in the Master Plan.
On February 7, 2002, Evergreen Lodge at Vail, LTD, submitted an application to
the Town of Vail Community Development Department proposing an amendment
to boundaries of the Lionshead Redevelopment Master Plan Study Area to
include the Evergreen Lodge and the Vail Valley Medical Center sites. Due to
the .inability to reach consensus regarding development options and opportunities
between the two property owners, the application was later withdrawn by the
applicant.
The Evergreen Lodge is currently zoned Special Development District No. 14
with an underlying zoning of High Density Multiple-Family. The Special
Development District was created in 1986, by Ordinance No. 5, Series of 1986.
In 1989, Ordinance No. 7, Series of 1989, was approved which allowed for
amendments to Special Development District No. 14. In 1990, the Town Council
approved Ordinance No..1, Series of 1990, to allow for amendments to the
development plan. Only portions of the Special Development District approvals
have been constructed. The hotel currently includes 128 accommodation units,
19 dwelling units, a restaurant, lounge, spa, and meeting. room/conference facility
space.
On June 27, 2005, the Planning and Environmental Commission held a public
hearing to discuss a text and map boundary amendment to the Lionshead
Redevelopment Master Plan. The purpose of the amendment is to include the
Evergreen Lodge in the Lionshead Study Area. Upon discussion of the
amendment, the Commission voted unanimously to table the final hearing on the
proposed text amendment to a future meeting date. The purpose of the tabling
was to allow staff and the applicant an opportunity to address the various
questions of the Commission prior to the Commission taking action on the
request. The Commission specifically requested that any amendments to
Chapter 5, Detailed Plan Recommendations, should make reference to the
following:
• Vehicular and pedestrian access
• Maintenance of the existing accommodation units on the site
• Impacts on Middle Creek
• South Frontage Road improvements
• Physical relationship to the Vail Valley Medical Center
• Relationship to the proposed Vail Conference Center
• Need for architectural improvements
• Loading and delivery improvements
• Pedestrian connection to West Meadow Drive
2
PROPOSED MASTER PLAN AMENDMENT
The applicant is proposing to amend both the Lionshead Redevelopment Master
Plan maps (Maps A-W), and Chapter 5, Detailed Plan Recommendations of the
Plan, to include detail recommendations for development on the Evergreen
Lodge site. A copy of the text amendment is attached for reference (attachment
B).
F
Amendments to the Lionshead Redevelopment Master Plan require a public
hearing review process as outlined in Sectiori 12-3-6 of the Town Code. If
approved, amendments are adopted by resolution by the Vail Town Council.
According to the Lionshead Redevelopment Master Plan, amendments to the
Master Plan must address the following review criteria:
How have conditions changed since the plan was adopted?
The Lionshead Redevelopment Master Plan was adopted in December of 1998.
The study area, as currently defined in the Master Plan is generally defined by
the following features:
• On the. north by I-70
• On the east by Middle Creek (west of the Vail Valley Medical Center)
• On the south by the Town of Vail boundary (south of Forest Road, not
including single-family lots)
• On the west by Red Sandstone Creek (east of the Glen Lyon Office Building.)
The lack of an adequate pedestrian connection between Lionshead and the Vail
Village was identified early in the master planning process. The primary solution
to this connection issue was for the Town to focus on the Town of Vail
Streetscape Master Plan's recommendations for West Meadow Drive. While
recognizing that the implementation of the streetscape along West Meadow Drive
is of extreme importance, redevelopment of the Evergreen Lodge and the Vail
Valley Medical Center were not necessarily considered at the time. The
Evergreen Lodge is adjacent to the Vail International and Dobson Arena, both
included in the study area. The Evergreen Lodge is not included within the study
area of the Vail Village Master Plan, and is therefore subject only to the Design
Guidelines as outlined in Title 14 of the Town Code. The existing Evergreen
Lodge is an extremely visible, prominent building in the Town's overall
landscape. Staff believes that with the proposed redevelopment of the
Evergreen Lodge, it is imperative that the site be included in the Lionshead
Redevelopment Master Plan, and as such, become subject to the site and
architectural design guidelines outlined in Chapters 6, 7, and 8 of the Lionshead
Redevelopment Master Plan.
How is the plan in error?
The Lionshead Redevelopment Master Plan may be in error in this situation. The
error results from omitting the Evergreen Lodge site from the study area. The
site adjoins the east side of the eastern boundary of the Lionshead
Redevelopment Master Plan study area, and the site is an important connecting
piece between Vail Village and Lionshead. According to the Vail Land Use Plan,
both Vail Village and Lionshead are intended to be the primary locations for
hotels and commercial uses for the mountain. .Staff believes that since the
Evergreen Lodge site is not currently located within one of these two important
master- planned areas, the Plan is in error. -
How would an addition, deletion, or change to the plan be in concert with
the plan in general?
The Vail Land Use Plan designates this property as "Resort Accommodations
and Service" which is consistent with the designation for Lionshead (portions also
designated as Tourist Commercial). The Vail Land Use Plan defines "Resort
Accommodation and Service" as:
"This area includes activities aimed at accommodating the overnight and
short-term visitor to the area. Primary uses include hotels, lodges,
service stations, and parking structures (with densities up to 25 dwelling
units or 50 accommodation units per buildable acre). These ;areas are
oriented toward vehicular access from I-70, with other support
commercial and business services included. Also allowed in this
category, would be institutional uses and various municipal uses."
As this designation is consistent with the Vail Land Use Plan designations for
much of Lionshead, staff believes that the addition of the Evergreen Lodge site
within the Lionshead Redevelopment Plan is compatible with the Vail Land Use
Plan.
The Lionshead Redevelopment Master Plan has identified the following policy
objectives which staff believes are applicable to this application:
2.3.1 Renewal and Redevelopment
Lionshead can and should be renewed and redeveloped to become a
warmer, more vibrant environment for guests and residents. Lionshead
needs an appealing and coherent identity, a sense of place, a personality,
a purpose, and an improved aesthetic character.
2.3.3 Stronger Economic Base Through Increased Live Beds
In order to enhance the vitality and viability of Vail, renewal and
redevelopment in Lionshead must promote improved occupancy rates
and the creation of additional bed base ("live beds" or "warm beds'
through new lodging products.
2.3.4 Improved Access and Circulation
The flow of pedestrian, vehicular, bicycle and mass transit traffic must be
improved within and through Lionshead.
4
2.3.5 Improved Infrastructure
The infrastructure of Lionshead (streets, walkways, transportation systems,
parking, utilities, loading and delivery systems, snow removal and storage
capacity) and its public and private services must be upgraded to support
redevelopment and revitalization efforts and to meet the service
expectations of our guests and residents.
Staff believes that amending the boundaries of the Lionshead Redevelopment
Master Plan study area to include the Evergreen Lodge site into the Lionshead
Redevelopment Master Plan is in concert with the policy objectives of the .Plan.
IV. STAFF RECOMMENDATION
The Community Development Department recommends that the Town of Vail
Planning & Environmental Commission forwards a recommendation of approval
to the Vail Town Council of the request to amend the Lionshead Redevelopment
Master Plan, pursuant to Chapter 2, Section 2.8, Lionshead Redevelopment
Master Plan, amending the boundaries of the study area to include the
Evergreen Lodge, located at 250 South Frontage Road West, Lot 2, Block 1, Vail
Lionshead Filing 2, and setting forth details in regard thereto.
Should the Commission choose to forward a recommendation of approval to the
Vail Town Council, the Community Development Department recommends that
the Commission makes the following finding,
"The Commission finds that the proposed text and map amendments to
the Lionshead Redevelopment Master Plan comply with the review criteria
outlined in Section 111 of fhe memorandum to the Planning and
Environmental Commission, dated August 22, 2005, and that the
amendments, as proposed, further the goals, objectives and policies, as
stated in Chapter 2 of the Lionshead Redevelopment Master Plan."
~~ L~ cs~
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CASCADE LIFT
MAP A
STUDY AREA
LIONSHEAD
Rf:DEVELOPAdENT
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DESIDNW URRSHUP
SOUTH FRONTAGE ROAD CONNECTION TO
CASCADE VILLAGE AND WEST VAIL
ATTACHMENT B
Chapter 5
Detailed Plan Recommendations
(in part)
This section of the Lionshead Master plan examines individual parcels and groups of
parcels within the Lionshead study area, excluding the residential properties on the south
side of Gore Creek. The intent of this chapter -and the Master plan as a' whole - is to
identify important functional relationships and visual objectives within the district and to
propose a framework for the long-term redevelopment of Lionshead. The document does
not intend to limit or eliminate ideas relating to specific parcels; any proposals consistent
with this framework should be considered even if they are not anticipated iri this
document. The parcels addressed here are organized generally from east to west, starting
with the civic hub on the eastern end of the parking structure.
5.19 Evergreen Lodge at Vail
The Evergreen Lodge is located directly east of the Middle Creek Stream Tract
and is bordered to the north by the South Frontage Road, to the south by the Vail
Valley Medical Center, and to the east by'the WestStar Bank office building. The
lot area is 114,337 square feet or 2.625 acres. Physical improvements that
currently exist on the site are a nine story stucco hoteUcondominium structure
with an adjoining two-story hotel facilities wing, two below-grade structured
parking garages; and paved surface parking. The nine story structure has a
predominant east-west orientation along the southerly edge of the site while the
facilities wing has anorth-south orientation along the western edge of the site.
The eastern parking garage is utilized by the Vail Valley Medical Center for
employee parking and is accessed from the South Frontage Road through a shared
entry/exit with the WestStar Bank office building.
Opportunities for future improvements and upgrades include:
• Creation of more underground parking;
• Architectural enhancements consistent with the Lionshead Architectural
Design Guidelines;
• Improved exterior lighting;
• Coordinated vehicular access;
• Improved pedestrian circulation; and
• Upgraded and expanded hotel accommodations and amenities
5.19.1 Pedestrian Access
Pedestrian access should be upgraded to provide a safe and attractive pedestrian
connection from the Evergreen Lodge to West Meadow Drive and along the
South Frontage Road. A gravel path connecting the South Frontage Road to the
paved pedestrian path located on the east side of the Dobson Ice Arena presently
6
exists along the south side of the propertys This path, while functional, receives
little, if any, regular maintenance and includes a railroad tie set of stairs that is
unsafe and in disrepair.
There are currently no pedestrian improvements located along the South Frontage
Road. Though no improvements exist, a fair number of pedestrians use the
southerly edge of the South Frontage Road when entering or exiting the site. In
order to improve pedestrian access and safety, it is recommended that future
redevelopment of the site includes the construction of a continuous
pedestrian bicycle path along the South Frontage Road and that the existing
gravel path along .the southerly edge of the site be improved and regularly
maintained.
5.19.2 South Frontage Road Improvements and Vehicular Access
The site is currently accessed by vehicles off of the South Frontage Road from
two, two-way access points. Given the proximity of the eastern most access point
to those of the Vail Valley Medical Center and the WestStar Bank office building,
less than desirable vehicular traffic patterns and turning movements exist in the
vicinity. In keeping with Policy Objective 2:3.4, Improved Access and
Circulation, of the Plan, opportunities for public transportatiori and vehicular
circulation improvements should be explored in conjunction with any future
redevelopment of the site. Possible opportunities for improvements may include,
an improved mass transit stop, relocated points of entry/exiting, acceleration/
deceleration lanes, greater sight distances, dedicated turning lanes and landscaped
medians.
5.19.3 Preservation of Existing Accommodation Units
The Evergreen Lodge presently contains 128 short term accommodation units. In
addition, The Evergreen Lodge also contains . a restaurant, lounge, spa, and
meeting space facilities. incidental to the operation of the Lodge. Given the
importance and need for short term accommodations to the vitality and success of
the community, any future redevelopment of the site shall ensure the preservation
of at least 128 short term accommodation units on the site.
5.19.5 Impacts on Middle Creek Stream Tract
The Middle Creek Stream Tract lies to the west of the Evergreen Lodge. The
Tract is owned by the Town of Vail. The tract is heavily vegetated with several
substantial deciduous trees and a significant lower layer of underbrush. Although
the site borders the Middle Creek Stream Tract, there is no significant amount of
quality vegetation on the site, and the parcel lies out of the 100-year flood plain.
As currently configured, opportunities exist to better recognize the benefits of
creekside development. While the natural riparian corridor of Middle Creek
needs to remain protected and preserved, the physical and visual relationships and
7
references between adjacent development and the stream tract should be
strengthened. An opportunity exists to create a significant connection between
the Evergreen Lodge and Middle Creek. Any use of Middle Creek for aesthetic
or recreational purposes, however, should be subordinate to the preservation of
the natural riparian corridor and its inherent character.
5.19.6 Relationship to the Vail Valley Medical Center and the proposed Vail
Civic Center
Perhaps the most critical functional relationship is the need to coordinate any
future development on the Evergreen Lodge site with the Vail Valley Medical
Center. For example,. every effort should be taken to ensure that future
development on the Evergreen Lodge site does not preclude the Vail Valley
Medical Center from reconfiguring the design of the medical center to eliminate
vehicular access off of West Meadow Drive and relocate the access to the South
Frontage Road. Additional opportunities may include, shared service and
delivery facilities, grading and site improvements, shared parking, and pedestrian
pathway connections.
5.19.7 Service and Delivery
Service and delivery functions for the hotel are accommodated on grade from the
westerly entrance. Service and delivery for the Evergreen Lodge should occur
underground or be hidden from public view. Service and delivery truck turning
maneuvering should not negatively impact traffic flow on the South Frontage
Road. With a realignment of the vehicular access points, attention should be given
to the location of service and parking areas. An additional level of structured
parking at the current Frontage Road level would help to minimize the apparent
height of the existing or future structures, decrease the grade at existing access
points, increase the amount of landscaping on the surface of the structure, and
hide service functions below grade.
8
MEMORANDUM
TO: Town Council
FROM: .Timber Ridge Affordable Housing Corporation
DATE: September 6, 2005
SUBJECT: Monthly Reporting Requirements
Attached please find the June, 2005 Timber Ridge Village Income Statement, Variance
Report, Balance Sheet, and Projected Cash Flow report as well as the weekly
management reports. This is provided to Town Council per the reporting requirements
agreement. This information is updated and provided to Town Council on a monthly
basis.
Timber Ridge Village
Weekly Report
June 3, 2005
Overview
Occupancy and released overview:
Total # of Units 200
Total # Occupied 108
Total # Vacant 92
Total # Vacant Preleased/Applications (incl. transfers) 0
Total # of Notice to Vacates (incl. transfers) 0
Total # of Leases Expiring this Month 0
Total # of Expirations that gave Notice 0 .
Total # of Wait List Applications 0
Total # of units available to lease 90
Leasing Report Summary
Current occupancy is 95% of 114 units.
There are 108 units occupied out of 114 units that have been made available to be leased. The occupancy rate for the units occupied
compared to the units that are available for rent is 96% Occupancy based on the entire 200 units is 55%.
Marketing Issues (concessions, trafjic trends, new marketing tools)
Timber Ridge Village is now advertising in the Vail Daily.
COMPANIES CONTACTED FOR POSSIBLE MASTER LEASES:
Evergreen Lodge Bill 476-7810
Lionshead Inn Kelly 476-2050
Prouerty Mana~emerit ISSUeS (incidents, major problems)
We removed cabinets from 6 unremediated units. '
We removed carpet from 19 unremediated units.
Continuing the repairs to the vandalized apartments and storage closets
Collection Issues
Total Outstanding = $9731.85
1. $1500.00 is employee rent that has not been credited
2. $8231.85 In unpaid rent
Timber Ridge Village
Weekly Report
June 10, 2005
Overview
Occupancy and released overview:
Total # of Units 200
Total # Occupied 108
Total # Vacant 92
Total # Vacant Preleased/Applications (incl. transfers) 0
Total # of Notice to Vacates (incl. transfers) 0
Total # of Leases Expiring this Month 0
Total # of Expirations that gave Notice 0
Total # of Wait List Applications 0
Total # of units available to lease 90
Leasing Report Summary
Current occupancy is 95% of 114 units.
There are 108 units occupied out of 114 units that have been made available to be leased. The occupancy rate for the units occupied
compared to the units that are available for rent is 96% Occupancy based on the entire 200 units is 55%.
Marketing Issues (concessions, traffic trends, new marketing tools)
Timber Ridge Village is now advertising in the Vail Daily.
COMPANIES CONTACTED FOR POSSIBLE MASTER LEASES:
Beck Building Co. John 949-1800
Lionshead Inn Kelly 476-2050
PrOAerty Mariagemerit Issues (incidents, major problems)
we removed cabinets from 4 unremediated units.
r
Co-Cat did not properly connect the water line to the dishwasher in L-12. The leak flooded L-6. Co-Cat has repaired the damage that they
caused.
The sewer line in front of D; has another leak. I have called for estimates.
Collection Issues
Total Outstanding = $3,356.85
1. $1500.00 is employee rent that has not been credited
2. $1,856.85 In unpaid rent
Timber Ridge Village
Weekly Report
June 17, 2005 '
Overview .
Occupancy and released overview:
Total # of Units 200
Total # Occupied 108
Total # Vacant 92
Total # Vacant Preleased/Applications (incl. transfers) 0
Total # of Notice to Vacates (incl. transfers) 0
Total # of Leases Expiring this Month 1
Total # of Expirations that gave Notice I
Total # of Wait List Applications 0
Total # of units available to lease 90
Leasing Report Summary ,
Current occupancy is 95% of 114 units.
There are 108 units occupied out of 114 units that have been made available to be leased. The occupancy rate for the units occupied
compared to the units that are available for rent is 96% Occupancy based on the entire 200 units is 55%.
Marketing Issues (concessions, traffic trends, new marketing tools)
Timber Ridge Village is now advertising in the Vail Daily.
COMPANIES CONTACTED FOR POSSIBLE MASTER LEASES:
Beck Building Co. John 949-1800
Lionshead Inn Kelly 476-2050
Property Management Issues (lncldenrs, major problems)
We had the main water line to'the B building fumed off for repairs to the supply line in B6.
The fire restoration in L-12 is complete.
The sewer line in front of D; has another leak. I have called for estimates. Sibley = $10,000 CR Tucker = $7,500.
Collection Issues
'T'otal Outstanding = $2,406.85
1. $1500.00 is employee rent that has not been credited
2. $906.85 In unpaid rent
Timber Ridge Village
Weekly Report
June 24, 2005
Overview:
Occupancy and released overview:
Total # of Units 200
Total # Occupied 108
Total # Vacant 92
Total # Vacant Preleased/Applications (incl. transfers) 0
Total # of Notice to Vacates (incl. transfers) 0
Total # of Leases Expiring this Month 1
Total # of Expirations that gave Notice 1
Total # of Wait List Applications 0
Total # of units available to lease 90
Leasing Report Summary
Current occupancy is 95% of 114 units.
There are 108 units occupied out of 114 units that have been made available to be leased. The occupancy rate for the units occupied
compared to the units that are available for rent is 96% Occupancy based on the entire 200 units is 55%. .
Marketing Issues (concessions, traffic trends, new marketing tools)
Timber Ridge Village is now advertising in the Vail Daily.
COMPANIES CONTACTED FOR POSSIBLE MASTER LEASES:
Eagle Custom Builders Ted 926-0539
Foley Johnson Bobby 524-0546
Property Mariagemerit Issues (incidents, major problems)
Started to do the re-key project to the additional 44 apartments, and do minor repairs to buildings.
The 5 boys responsible for the vandalism were caught and an•ested. Court hearing soon to come.
The sewer line in front of D; has another leak. I have called for estimates. Sibley = $10,000 CR Tucker = $7,500. Awaiting approval from
Nina Timm, She has been contacted Via E-mail this week.
Collection Issues
Total Outstanding = $2,406.85
1. $1500.00 is employee rent that has not been credited
2. $906.85 In unpaid rent
TIMBER RIDGE AFFORDABLE HOUSING CORP.
MONTHLY' OPERATING STATEMENTS
June 30, 2005
Prepared by:
Corum Real Estate Group, Inc.
INDEX
I ................... Income Statement and Variance Report
II ...................Balance Sheet
III .................1Vlonth-to-Date General hedger
IV ..................Aged Delinquencies
V .................. Bank Reconciliations
TIMBER RIDGE VILLAGE
Income Statement
For the Month Ending June 30 2005
Bans: a,ccn,ai
ACCT MONTHLY MONTHLY
BUDGET MONTHLY
VARIANCE YTD
ACTUAL YTD
BUDGET YTD
VARIANCE ANNUAL
BUDGET
# DESCRIPTION ACTUAL 1
page
OPERATING INCOME
4001 Gross Potential Rent 127,850.00 129,909 (2,059) 756,958.79 779,454 (22,495) 1,558,908
4005 Vacancies (12,062.50) (3,450) (8,613) (29,025.00) (10,350) (18,675) (18,400)
MONTHLY RENT 115,787.50 126,459 (10,672) 727,933.79 769,104 (41,170) 1,540,508
4070 Laundry Income 728.00 1,480 (752)
11
578 14,966.99
11
310
13 8,880
648 6,087
662
12 17,760
1,296
4085 Miscellaneous Income 11,685.61
00 ~ 108
75 ,
(75) .
,
25.00 450 ,
(425) 900
4090 Late Fees/NSF Check Fees 0. 0 0 00)
475
(6 0 (6,475) 0
4120 Rent Concessions 0.00
00
0 (575) 575 .
,
0.00 (3,450) 3,450 (6,900)
4125 Employee Apartments/Garage .
0
00 275 (275) 0.00 550 (550) 1,100
4140
6117 Relet Fees
Bad Debt Expense .
(6,366.57) 0 (6,367) (6,366.57) 0 (6,367) 0
TOTAL INCOME 121,834.54 127,822 (5,987) 743,394.32 776,182 (32,788) 1,554,664
TIMBER RIDGE VILLAGE
Income Statement
Basis: accrual For the Month Ending June 30 2005
ACCT MONTHLY MONTHLY MONTHLY °YTD YTD YTD ANNUAL
# DESCRIPTION ACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE BUDGET
page 2
OPERATING EXPENSES
ADMINISTRATIVE
5110 Advertising/Promotion
5120 Auto Expense
5121 Meals
5122 Lodging
5125 Marketing Expense
5130 Credit Checks
5135 Management Fee
5140 Office Expense
5145 Printing/Copying
5150 Postage
5165 Phone/Fax
5170 Dues/Subscriptions
5175 Banking Fees
480.69 150 (331) 1,579.31 900 (679) 1,800
234.30 285 51 1,90139 1,710 (191) 3,420
46.49 0 (46) 423.66 0 (424) 0
0.00 0 0 21.53 0 (22) 0
0.00 100 100 688.55 600 (89) 1,200
84.75 70 (15) (55.25) 140 195 350
5,795.55 6,391 595 35,206.46 38,809 3,603 77,734
269.36 350 81. 1,785.14 2,100 315 4,200
232.93 250 17 1,043.37 1,500 457 3,000
257.28 125 (132) 560.74 750 189 1,500
679.54 495 (185) 3,146.93 2,970. (177) 5,940
782.08 0 (782) 1,811.04 900 (911) 1,150
72.50 30 (43) 164.10, . 180 16 360
TOTAL ADMINISTRATIVE 8,935.47 8,246 (689) 48,276.97 50,559 2,282 100,654
PAYROLL
5220 Wages Administrative 6,238.51 6,250 11 39,968.98 39,495 (474) . 76,995
5230 Wages Maintenance ~ 7,544.50 7,953 409 49,765.57 59,107 9,341 106,823
5250 Wages Landscaping 482.37 2,450 1,968 1,046.34. 3,675- 2,629 7,350
TOTAL PAYROLL 14,265.38 16,653 2,388 90,780.89 102,277 11,496 191,168
TIMBER RIDGE VILLAGE
Income Statement
Basis: Accrual For the Month Ending June 30 2005
ACCT MONTHLY MONTHLY MONTHLY YTD YTD YTD ANNUAL
# DESCRIPTION ACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE BUDGET
page 3
REPAIR & MAINTENANCE
ITVAC/PLUMB:[NG
5315 HVAC -Repairs 0.00 500 500 0.00 3,000 3,000 6,000
5320 HVAC -Supplies 0.00 100 100 0.00 600 600 1,200
5345 Plumbing Repairs 0.00 525 525 999.33 3,150 2,151 6,300
5350 Plumbing Supplies 107.77 300 192 620.49 1,800 1,180 3,600
TOTAL HVAC/PLUMBING 107.77 1,425 1,317 1,619.82 8,550. 6,930 17,100
GROUNDS
5620 Trash Removal 922.69 660 (263) 6,630.25 3,960 (2,670) 7,920
5625 Snow Removal 0.00 0 0 10,481.57 6,475 (4,007) 9,250
5645 Pest Control 125.96 0 (126) 211.46 0 (211) 0
5655 Grounds Equipment 66.12 175 109 66.12 525 459 1,250
TOTAL GROUNDS 1,114.77 835 (280) 17,389.40 10,960 (6,429) 18,420
GENERAL REPAIR/MAINTENANCE
5325 Electrical -Repairs 0.00 50 50 0.00 300 300 600
5330 Electrical -Supplies 0.00 50 50 92.50 300 208 600
5365 Maintenance/Repair Supply 0.00 200 200 104.66 1,200 1,095 2,400
5367 Door/Window Repair/Maintenance 0.00 100 100 107.83 600 492 1,200
5370 Miscellaneous Repairs and Maintenan 148.63 75 (74) 2,109.95 450 (1,660) 900
5380 Painting Supplies 66.30 ~ 125 59 319.92 750 430 1,500
5385 Appliance Maintenance 0.00 0 0 68.84 0
400 (69)
49 0
800
5395 Uniforms 334.52
2
58
8 0
0 (335)
(259) 351.37
410.93 450 39 900
5720
5760 Locks
Other Fire & Life Safety 5
.
184.58 1,150 965 779.74 1,290 510 1,570
TOTAL GENERAL REPAIR/MAIN' 992.61 1,750 757 4,345.74 5,740 1,394 10,470
Basis: Accrual
ACCT
# DES(
UTILITIES
5410 Electricity -Common Area
5450 Water/Sewer
TIMBER RIDGE VILLAGE
Income Statement
For the Month Ending June 30 2005
MONTHLY MONTHLY MONTHLY YTD YTD YTD ANNUAL
ACTUAL BUDGET VARIANCE' ACTUAL BUDGET VARIANCE BUDGET
page 4
3,006.33 5,292 2,286 18,716.89 44,136 25,419 85,026
4,897.97 5,468 570 34,609.92 30,808 (3,802) 62,116
TOTAL UTILITIES 7,904.30 10,760 2,856 53,326.81 74,944 21,617 147,142
JANITORIAL
5510 Janitorial -Labor/Contract
5520 Janitorial - Supplies
5530 Carpet/Drape Cleaning
(50.00) 0
0.00 125
0.00 350
50 (675.00) 0 675 0
125 106.01 750 644 1,500
350 688.30 700 12 2,100
TOTAL JANITORIAL ~ (50.00) 475 528 119.31 1,450 1,331 3,600
OTHER EXPENSES
5830 Property Insurance
TOTAL OTHER EXPENSES
5,380.30 5,295 (85) 32,281.80 31,770 (812) 63,540
5,380.30 5,295 (85) 32,281.80 31,770 (812) 63,540
TOTAL EXPENSES 38,650.60 45,439 6,788 248,140.74 286,250 38,109 552,094
NET OPERATING INCOME 83,183.94 82,383 801 495,253.58 489,932 5,322 1,002,570
OWNER EXPENSES
6110 Accounting/Audit
6151 Remediation
800.00 0 (800) 5,800.00 5,900 100 5,900
54,476.65 0 (54,477) 34,355.69 0 (34,356) 0
TOTAL OWNER EXPENSES 55,276.65 0 (55,277] 40,155.69 5,900 (34,256) 5,900
TIMBER RIDGE VILLAGE
Income Statement
Basis: Accrual For the Month Ending June 30 2005
ACCT MONTHLY MONTHLY MONTHLY YTD YTD YTD ANNUAL
# DESCRIPTION ACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE BUDGET
page 5
INTEREST & MISCELLANEOUS INCOME
8105 Interest Income -Miscellaneous 501.91 ~ 360 142 2,602.34 2,160 442 4,320
TOTAL INT &MISC INCOME 501.91 360 142 2,602.34 2,160 442 4,320
CASH FLOW AVAILABLE FOR Dl! 28,409.20 82,743 (54,334) 457,700.23 486,192 (28,492) 1,000,990
INTEREST EXPENSE
6165 Letter of Credit Fees 0.00 0 0 120,713.37 122,046 1,333 244,092
6170 Financing Fees 5,945.31 0 (5,945) 21,785.62 11,890 (9,896) 23,780
6202 MISC Interest Expense 1,250.00 1,250 0 7,500.00 7,500 0 15,000
6205 Interest Expense - Series A 52,003.39 31,708 (20,295) 278,802.27 190,248 (88,554) 380,496
6210 Interest Expense - Series B 7,578.62 7,578 (1) 45,468.62 45,468 (1). 90,259
TOTAL INTEREST EXPENSE 66,777.32 40,536 (26,241) 474,269.88 377,152 (97,118) 753,627
INCOME BEFORE DEPR AND AM' (38,368.12) 42,207 (80,575) (16,569.65) 109,040 (125,610) 247,363
AMORTIZATION AND DEPRECIATION
6470 Amortization 3,586.50 3,587 1 21,519.00 21,522 3 43,044
6480 Depreciation Expense 43,787.17 43,787 0 262,723.02 262,722 (1) 525,444
TOTAL AMORT AND DEPR 47,373.67 47,374 0 284,242.02 284,244 2 568,488
NET INCOME/(LOSS) (85,741.79) (5,167) (80,575) (300,811.67) (175,204) (125,608) (321,125)
TIMBER RIDGE VILLAGE
Income Statement "
Bass: a,o~,ai For the Month Ending June 30 2005
ACCT MONTHLY MONTHLY MONTHLY YTD YTD YTD ANNUAL
# DESCRIPTION ACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE BUDGET
page 6
CASHFLOW ADJUSTMENTS -CHANGES IN:
FIXED ASSETS
DEPR. & AMORT.
Depr. & Amort. 47,373.67
DEBT SERVICE PYMTS / ESCROWS
1040 Replacement Reserve Fund 0.00
1050 Series B Bond Fund 0.02
1120 Debt Service Reserve Fund (33.72)
1121 Debt Service Reserve - B 986.23
2080 Bonds Payable - B 0.00
RECEIVABLES AND OTHER ASSETS
1300 Accounts Receivable 2,893.31
1310 Prepaid Insurance (188.89)
1325 Allowance for Doubtful Accounts 4,535.76
OTHER LIABILITIES
2010 Accounts Payable 45,640.29
2035 Other Accruals (667.00)
2050 Accrued Interest Payable (36,134.55)
2055 Prepaid Rent (1,125.00)
Security Deposits 52.00
DISTRIBUTIONS /CONTRIBUTIONS
47,374 0 284,242.02 284,244 (2) 568,488
0 0 (181.58) 0 (182) 0
0 0 0.00 0 0 0
0 (34) (157.59) 0 (158) 0
0 986 (597.13) 0 (597) 0
p 0 0.00 0 0 (130,000)
p 2,893 (3,261.69) 0 (3,262) 0
0 (189) (188.89) 0 (189) 0
0 4,536 4;535.76 0 4,536 0
p 45,640 21,151.01 0 21,151 0
p (667) (4,002.00) 0 (4,002) 0
0 (36,135) 19,514.38 0 19,514 0
0 (1,125) 79,158.56 0 79,159 0
0 52 (310.60) 0 (311) 0
TOTAL CASHFLOW ADJUSTMEN 63,332.12 47,374 15,958 399,902.25 284,244 115,658 438,488
NET CASHFLOW (22,409.67) 42,207 (64,617) 99,090.58 109,040 (9,949) 117,363
TIMBER RIDGE VILLAGE APARTMENTS
JULY, 2005
VARIANCE REPORT
OPERATING INCOME:
Monthly Rent Monthly Rent is under budget $10,672 because of vacancies,
due to remediation not being done on all units that were
budgeted..
4085 Miscellaneous Income Miscellaneous Income is over budget $11,685.61 as a result of
deposit refunds from Holy Cross and a $7,700 insurance
settlement after repairs for the fire in L-12.
6117 Bad Debt Expense Write offs are over budget $6,367 because this was anon-
. budgeted item.
OPERATING EXPENSES
5250 Wages Landscaping Wages Landscaping is under budget because we are currently
understaffed.
5410 Electricity Common Area Electricity common area is under budget $2,286 due to a lower
occupancy because of the mold problem.
YEAR TO DATE TOTAL EXPENSES ARE FAVORABLE TO BUDGET $38,109
YEAR TO DATE NET OPERATING INCOME IS FAVORABLE TO BUDGET $5,322
Owners Expense
Interest Expense
6151 Remediation Remediation is over budget $54,477 because we started
remediation an additional 44 units that was not in the original
budget.
6205 Interest expense - series A Interest Expense Series - A is over budget $20,295 due to
reclassification of financing fees in the budget.
Page 1
Database: CORUM_MRI
ENTITY: TBR
BALANCE SHEET
Corum Real Estate Group
71MBER RIDGE VILLAGE
Page: 1
Date: 8!3!2005
Time: 04:25 PM
I Accrual
Jun 2005
ASSETS
Current Assets
Cash 113,892.48
Restricted Cash-Security Deposits 14,499.42
CASH TRUSTEE ACCOUNTS
Replacement Reserve Fund 90,993.85
Series A Bond Fund 0.48
Debt Service Reserve Fund 17,633.23
Debt Service Reserve - 8 223,979.57
Accounts Receivable 2,071.02 '
Prepaid Insurance 5,569.19
Total Current Assets 468,639.24
Investment in Real Estate
Land Costs 4,399,500.00
Building 15,578,000.00
Computer & Equipment 30,897.00
Less: Accum Depreciation (1,028,997.55)
Total Investment in Real Estate 18,979,399.45
intangibles
Bond Gost 825,897.55
Accum Amort Bond Cost (83,587.00)
Totallntangibles ~ 742,310.55
TOTAL ASSETS 20,190,349.24
Database: CORUM_MRI BALANCE SHEET Page: 2
ENTITY: TBR Corum Real Estate Group Date: 8/3/2005
TIMBER RIDGE VILLAGE Time: 04:25 PM
Accrual
Jun 2005
LIABILITIES & SHAREHOLDER'S EQUITY
Current Liabilities
Accounts Payable 135,891.14
Security Deposit Payable 14,550.00
Other Accruals 4,661.00
Accrued Interest Payable 88,956.39
Total Current Liabilities 244,058.53
Other Current Liabilities
Prepaid Rent 102,654.17
Total Other Current Liabilities 102,654.17
Long Term Debt
Bonds Payable - A 19,025,000.00
Bonds Payable - B 1,455,000.00
Notes Payable-Townof Vail 1,000,000.00
Total Long Term Debt 21,480,000.00
SHAREHOLDER'S EQUITY
Equity (1,335,551.79)
Current Year Profit (Loss) (300,811.67)
Total Shareholder's Equity (1,636,363.46)
TOTAL LIABILITIES AND EQUITY ~ 20,190,349.24
TIMBER RIDGE AFFORDABLE HOUSING CORPORATION
PROJECTED CASH FLOW
JANUARY 2005 THROUGH DECEMBER 2005
Actual Actual
Jan-05 Feb-05
INCOME
Unrestricted Cash Balance
Updated 813105
Actual Actual Actual Actual Actual
Mar-05 Apr-05 Mav-05 Jun-05 Jul-05 Aug-05 Sep-05 Oct-05 Nov-05 Dec-05
$14,801 $1,235 $7,679 $21,647 $4,844 $34,177 $11,767 $562,994 $445,103 $465,494 $425,456 $442,616
Rental Income 123,945 126,988 122,249 124,898 116,385 118,496 113,233 123,945 123,945 123,945 123;945 123,945
Insurance reimb kitchen fire (expense paid) 21,145 (13,444) (613)
Town of Vail. -Loan 700,000
Credits for 6 Units not occupied by Vail (22,107)
TOTAL CASH AVAILABLE $138,746 $128,223 $107,821 $146,545 $142,374 $152,673 $811,556 $686,326 $569,048 $589,439 $549,401 $566,561
i
EXPENSES
OperatinglOwner Expenses 29,906 68,026 46,744 34,944 60,546 .43,837 42,700 47,000 47,000 47,000 47,000 47,000
LC Fees - Otrly US Bank 60,690 0 0 60,023 0 0 122,047 0 0 60,690 0 0
Mold Remediation 6,925 11,033 0 0 0 1,520 31,812 0 0 0 0 0
Debt Service: Avg 2.5% Avg 2.6% Avg 2.7% Avg 2.9% Avg 3.1 % Avg 3.2% Avg 3.3% Avg 3.5% Est 3.5% Est 3.6% Est 3.7% Est 3.7%
Series A Interest-Monthly 39,989 41,485 39,431 46,734 47,651 51,496 52,003 56,523 56,554 56,293 59,785 57,857
Series B Interest -Semi Annual 0 0, 0 0 0 44,051 0 0 0 0 0 45,469
Series BPrincipal -Annual 0. 0 0 0 0 0 0 0 0 0 0 130,000
Replacement Reserve Annual pymt 8105 92,700
Rate Cap Escrow Annual pymt 8/05 45,000
TOTAL EXPENSES AND DEBT SERVICE 137,510 120,544 86,175 141,701 108,197 140,906 248,562 241,223 103,554 163,983 106,785 280,326
MONTHLY CASHFLOW!(DEFICIT) (13,565) 6,444 13,967 (16,803) 29,333 (22;410) 551,227 (117,891) 20,391 (40,038) 17,160 {156,381)
FUNDING (DISTRIBUTIONS) 0 0 0 0 0 0 0 0 0 0 0 0
ENDING CASH BALANCE 1,235 7,679 ' 21;647 4,844 34,177 11,767 562,994 445,103 465,494 425,456 442,616 286,235
US Bank Fee Date 10115-1115105 1115-4115!05 4/15-7115105 10115-1!15106
7/15-10/15/05
NOTE:
In April, Corum invoices of $8,165 for 411-0115 payroll and March reimbursables were held and paid the first of May.
. Insurance settlement for kitchen fire in L•12 for $21 ,145 -payout for restoration $14,057
TRAHC funded the Repl. Reserve & Rate Cap Escrow 8105 (2004 pymts have not been made) and Bond Reserve Fund has not been replenished.
MEMORAl~TDUM
August 25, 2005
To: Vail Town Council
Stan Zemler
Pam Brandmeyer
Judy Camp
From: Sally Lorton
Re: July Sales Tax
On the reverse side, please find the latest sales tax worksheet. I estimate I'll
collect another $90,000.00 in July sales tax to bring July collections to $1,156,658.00. If
so, we will be up 7.69% or $82,573.00 from budget and up 2.49% or $28,144.00 from
July 2004.
Attached please find two worksheets that report on the conference center tax
collection.
onth
994
99b
996
997
998
999 Town of Vail
Sales Tax Worksheet
8/25/2005
2000 2001 2002
003
004
udget
005
Co//actions
udget
Valance
Change
from
2004
Change
bom
Budget
January 1,805,707 1,894;597 1,935,782 2,052,569 2,115,359 2,066,459 2,034,529 2,210,547 2,073,481 1,997,091 2,225,841 2,118,468 2,271,707 153,279 2.06% 7.23%
February 1,814,495 .1,876,707 1,993,389 2,089,673 2,153,121 2,021,486 2,223,670 2,366,321 2,281,833 2,111,163 2,362,825 2,248,865 2,426,930 178,065 2.71% 7.92°ib
March .2,250,656 2,139,298 2,240,865 2,580,992 2,368,077 2,415,202 2,545,573 2,568,871 2,699,664 2,372,942 2,344,178 2,231,117 2,779,896 548,779 18.59% 24.60%
April 794,668 791,092 966,993 874,427 7,107,334 952,843 926,771 1,043,437 870,875 871,468 992,157 844,305 913,040 68,735 -7.97% 8.74%
May 287,315 324,681 378,920 329,783 382,718 370,864 388,121 448,234 414,248 428,919 471,595 391,744 457,314 65,570 11.11% 16.74°k
June 548,820 590,685 594,907 630,366 633,400 692,871 721,774 751,439 657,707 742,755 732,113 696,803 832,305 135,502 13.69.% 79.45%
July 892,830 893,483 963,717 1,043,637 1,107,882 1,130,883 1,235,470 1.157,887 1,044,966 1,075,532 1,128,514 1,074,085 1,066,658 (7,4271 -5.48°h -0.69%
;. _
Total z:~~n,r,~,i 7 ~5~,,.rco a o5~~ ,_~ ~~ e!il :a7 , , r,7 s~i ~ e5o ;.~b in ~~, ~~ii,' t~, 5-~ri.7i~ 1n oa7 77a , ;~5 X70 1r~ » ~+ x;06 ao7 t~; 71 ~;~.~ 1 ~~:~ ~t~~,~~~ ~~.a:°~ i i 39%
August 891,566 867,125 990,650 1,073,430 1,183,926 1,050,004 1,038,576 1,124,275 1,084,318 1,029,446 994,445 946,482
September 725,205 645,902 830,453 637,831 735,608 806,600 817,373 747,766 713,574 679,208 757,033 720,527
October 408,405 461,791 413,573 472,836 515,531 536,204 547,201 486,570 484,425 508,092 532,537 506,853
November 594,491. 811,14.7 601,208 707,166 656,596 582,260 691,445 571,78$ 642,293 591,269 623,646 593,567
December 1,992,855 1,994,540 2,068,851 2,254,709 2.070,834 1,883,805 2,062,205 1,933,940 2,139,417 2,171,098 2,362,095 2,248,170
Total 12,174,183 12,136,965 12,755,591 14,747,419 75,030,386 74,509,427 15,232,588 15,417,044 15,106,801 74,578,983 15,466,979 14,621,000 10,747,850 1,142,443
onth Town of Vail
Conference Center Lodging Tax (1.5%1Worksheet
8/25/2005
2005 Budget
2003 2004 Budget Co/%ctions Valiance
Change
from
2004.
,y Change
from
Budget
January 258,035 304,140 276,303 308,662 32,359 1.49% 11.71%
February 314,645 354,159 321,744 365,053 43,309 3.08% 13.46%
March 342,984 333,006 302,527 411,385 108,858 23.54% 35.98%
April 64,246 87,147 79,171 70,250 18,921) -19.39% -1 1.27%
May 15,964 18,027 16,377 21,340 4,963 18.38% 30.30%
June 54,153 56,662 51,476 67,617 16,141 19.33% 31.36%
July 84,422 94,611 85,951 94,935 8,984 0.34°k 10.45°h
Total 1,134,449 1,247,752 1,133,549 1,339,242 205,693 7.3340 18.15%
August 81,820 82,900 75,312
September 42,569 48,706 44,248
October 25,131 28,707 26,080
November 29,089 33,037 30,013
December 260,232 289,276 262,798
~~,:
Total 1,573,290 1,730,378 1,572,000 1,339,242 205,693
Town of Vail
Conference Center Retail Tax (.5%) Worksheet
8/2512005
Change % Change
2005 Budget from from
Month 2003 2004 Budget Co/%ctions Variance 2004 Budget
(June
233,274 267,013 245,637
250,236 283,480 260,830
283,013 284,547 258,952
99,694 115,624 109,419
46,376 46,172 45,406
83,981 83,918 80,741
122, 562 130, 300 124, 611
271,474 25,837
290,995 30,165
333,766 74,814
106,739 (2,680
50,622 5,216
96,774 16,033
125,626 1,015
1,119,136 1,211,054 1,125,596 1,275,996 150,400
1.67% 10.52%
2.65% 11.57%
17.30% 28.8.9%
-7.68% -2.45%
9.64% 11.49%
15.32% 19.86%
-3.59% 0.81
5.36`' 13.36°k
August 119,843 115,092 109,760
September 78,107 87,126 83,472
October 57,330 60,325 58,721
November 67,602 71,641 68,792
December 253,449 276,725 260,659
Total 1,695,467 1,821,963 1,707,000 1,275,996 150,400