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HomeMy WebLinkAbout2005-10-04 Support Documentation Town Council Work Session,~ TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:00 P.M., TUESDAY, OCTOBER 4, 2005 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEMlTOPIC: PEC/DRB Update (30 min.) 2. Stan Zemler ITEM(I'OPIC: Discussion of topics for the Oct. 10 Special Meeting of the Vail Town Council. (15 min.) 3. Judy Camp ITEM/TOPIC: Final Overview 2006 Budget Ordinance No. #22, Series of 2005. (40 min.) ACTION REQUESTED OF COUNCIL: Upon first reading this evening of the 2006 Budget Ordinance No. #22, Series of 2005, we are providing council with an overview of the Town Manager's budget, Capital Projects Fund and RETT Projects Fund for 2006. Discussion and comments in regards to the 2006 Budget. BACKGROUND RATIONALE: To be provided in separate memo STAFF RECOMMENDATION: Approve or approve with amendments the 2006 Budget Ordinance No. 22, series of 2005, upon first reading this evening. 4. Matt Mire ITEMlTOPIC: Discussion of Ordinance No. #23, Series 2005, an ordinance repealing and reenacting Title 6, Chapter 3, Article I of the Municipal Code of the Town of Vail relating to restraining order violations and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, amend or deny Ordinance No. #23, 2005. BACKGROUND RATIONALE: Since the Town of Vail's adoption and codification of its restraining order legislation in 2004, several of the Colorado Revised Statutes referenced and cited in the Town Code relating to restraining orders have been repealed by the Colorado General Assembly. As such, the restraining order prohibition as set forth in the Vail Town Code prohibition has been re-written to delete the repealed statutes. STAFF RECOMMENDATION: Approve Ordinance No. #23, Series 2005, on first reading. 5. Matt Mire ITEM/TOPIC: Discussion of Ordinance No. #24, Series 2005, an ordinance deleting Title 4, Chapter4, Articles A and B, Vail Town Code as they relate to time-share disclosure and registration requirements; amending Title 12, "Zoning Regulations," for proposed housekeeping amendments relating to the definition time-share units and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Table the first reading of Ordinance No. #24, Series 2005, to the regular meeting of the Vail Town Council on October 18, 2005. BACKGROUND RATIONALE: On September 12, 2005, the Planning and Environmental Commission considered text amendments to certain sections of Title 12, Vail Town Code, to define the term "time-share unit' and to replace the terms "timeshare estate unit," "fractional fee unit," and "timeshare license unit" with the term "time-share unit." The sole purpose of the proposed amendments to Title 12 is to remove conflicting provisions from the Town Code and to better describe similar land uses. The proposed amendments are NOT intended to alter any existing land use or development policies. Based upon the proposed amendments to Title 12, specifically the definition of "time-share unit," staff is also recommending deleting outdated sections of the Vail Town Code relating to disclosure and registration requirements of time-share projects. On September 12,. 2005, the PEC unanimously recommended approval of the amendments to Title 12. However, the staff needs additional time complete Ordinance No. 24, Series 2005, which . would implement the above-referenced changes. STAFF RECOMMENDATION: Table the first reading of Ordinance No. 24, Series 2005, to the regular meeting of the Vail Town Council on October 18, 2005. 6. ITEMlTOPIC: Information Update (10 min.) 1) Development Update 2) West Vail Planning Process Update 3) Revenue Update 7. ITEM/TOPIC: Matters from Mayor & Council (30 min.) 8. ITEM/TOPIC: Adjournment. (4:25 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, OCTOBER 18, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING ,• September 26, 2005 TOWNOFVrI~ " PROJECT ORIENTATION -Community Development Dept. PUBLIC WELCOME 12:00 pm 1. Staff memorandums were discussed with Commission members; no direction.given. MEMBERS•PRESENT MEMBERS ABSENT Doug Cahill David Viele Anne Fehlner-Gunion Rollie Kjesbo Bill Jewitt Chas Bernhardt George Lamb Site Visits: No site visits Public Hearing -Town Council Chambers 2:00 pm 1. A request for a final review of a flood plain modification, pursuant to• Chapter 14-6, Grading Standards, Vail Town Code, to allow for grading within the floodplain for a new water intake facility, located at 530 South Frontage Road, Ford Park/unplatted, (a more complete metes and bounds description is available at the Community Development Department), and setting forth details in regard. Applicant: Town of Vail and Eagle River Water and Sanitation District, represented by Mauriello Planning Group Planner: Bill Gibson ACTION: Approved with conditions MOTION: Jewitt SECOND: Lamb VOTE: 40-0 CONDITION(S): 1. The applicant shall submit a stamped Improvement Location Certificate and topographic survey, verifying the "as-built" conditions of the subject site to the Town of Vail Community Development Department for review and approval, prior to Town of Vail final construction inspection. 2. The applicant shall comply with the requirements of all applicable local, state, and federal permits and approvals. 3. The applicant shall coordinate the construction schedule for this' proposal with the State of Colorado Division of Wildlife. Bill Gibson gave a presentation per the staff memorandum Dominic Mauriello further explained the extent of the project, and stated that there would be no significant impact to the floodplain. Linn Schorr, Eagle River Water and Sanitation District, verified that the entire construction period would last no longer than six weeks. George Lamb asked about the status of Army Corps approval, which was stated to be in process. Page 1 Doug Cahill asked about the size of the above grade structures, which was verified to be 42 inches tall and 90 inches wide. There was no public comment. 2. A request for a final review of a flood plain modification, pursuant to Chapter 14-6, Grading Standards, Vail Town Code, to allow for grading within the floodplain for a new water intake facility, located at 1600 South Frontage Road, Donovan Park lower bench/ unplatted (a more complete metes and bounds description is available at the Community Development Department), and setting forth details in regard. Applicant: Town of Vail and Eagle River Water and Sanitation District, represented by Mauriello Planning Group Planner: Bill Gibson ACTION: Approved with conditions .MOTION: Jewitt SECOND: Lamb VOTE: 4-0-0 1. The applicant shall submit a stamped Improvement Location Certificate and topographic survey, verifying the "as-built" conditions of the subject site to the Town of Vail Community Development Department for review and approval, prior to Town of Vail final construction inspection. 2. The applicant shall comply with the requirements of all applicable local, state, and federal permits and approvals. 3. The applicant shall coordinate the construction schedule for this proposal with the State of Colorado Division of Wildlife. This item was reviewed concurrently with agenda item #1. 3. A request for a final review of a conditional use permit, pursuant to Section 12-71-5, Vail Town Code, to allow for a public utility and public service use, located at 862 South Frontage Road (Vail Resorts Maintenance Site)/unplatted, and setting forth details in regard thereto. Applicant: Xcel Energy, represented by AI Morganfield Planner: Matt Gennett ACTION: Approved MOTION: Jewitt SECOND: Lamb VOTE: 4-0-0 Elisabeth Eckel presented the project according to the staff memorandum. AI Morganfield, Excel Energy, presented an overview of the proposal. Commissioner Lamb noted the similarities of this proposal to the gas regulation shed on the golf course. Commissioner Cahill asked Mr. Morganfield to describe how the structure would be protected from vehicles. There was no public comment. 4. A request for a recommendation to the Vail Town Council, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow fora major amendment to Special Development District No. 22, Grand Traverse, modifying the GRFA calculations for the District; Page 2 increasing the number of lots for the District; and a final review of a minor subdivision, pursuant to Section 13-4-2, Procedure, Vail Town Code, to modify the size of Lot 5, Amended Final Plat, Dauphinais/Mosely Subdivision Filing 1, a resubdivision of Lots 5, 6, 7, 8, 9, and 10, and setting forth details in regard thereto. Applicant: Grand Traverse Homeowner's Association, represented by Pat Dauphinais Planner: Warren Campbell Amendment to SDD No. 22, Grand Traverse ACTION: Recommendation of approval MOTION: Jewitt SECOND: Lamb VOTE: 4-0-0 Minor Subdivision ACTION: Approved with condition(s) _ MOTION: Jewitt SECOND: Lamb VOTE: 40-0 CONDITION(S): 1. That the .applicant not record the proposed plat, Amended Final Plat: A Resubdivision of Lot 5, Amended Final Plat: Dauphinais-Moselev Subdivision Filing 1 • A Resubdivision of Lots 5. 6, 7, 8, 9, and 10, until both readings of an ordinance to amend SDD No. 22, Grand Traverse, without GRFA limitations has be adopted by Town Council. If an ordinance to adopt SDD No. 22, Grand Traverse, without GRFA limitations is not approved by Town Council that a GRFA limitation on the new Lot 5 and 7 will be 3,157 square feet for each lot and the SDD will be amended and adopted according to Town of Vail Code. 2. That the.. applicant revise the title of the plat to state Amended Final Plat: A Resubdivision of Lot 5, Amended Final Plat: Dauphinais-Moselev Subdivision Filing 1 A Resubdivision of Lots 5. 6; 7, 8, 9, and 10 and replace the Town Council signature block with the correct Planning and Environmental Commission signature block prior to submitting the mylar copies for recording. Warren Campbell presented the project according to the memorandum. Pat Dauphinais,'the applicant, reiterated the request and expressed that the Staff memorandum was very detailed and thorough. Chuck Baker; a homeowner, expressed the desire to be able to do with his home (within the Grand Traverse) what others have been able to do within his subdivision. He commented that the changes that had been made to the GRFA regulations were not applicable to homeowners within the Grand Traverse subdivision. The Commissioners voiced support for both applications. They felt that the SDD had sufficient regulations (building height, setbacks, site coverage, garage orientation, and architectural controls) contained within the document to control the bulk, mass, height, and character of the structures which remained to be built and any additions to existing structures. Several members expressed concern that if GRFA was eliminated for the Town as a whole, more control would need to be given to the Design Review Board to advise homeowners and architects regarding design (bulk and mass, box-like structures). George Lamb specifically commented that he has always been an advocate of simplifying GRFA regulations. The governing aspects of home size should be setbacks and site coverage (perhaps a variable measurement, based on lot size), making this issue an ideal scenario for determining how effective those governors would need to be in the event that GRFA was eliminated for the Town as a whole in the future. Page 3 5. A request for a final review of a major exterior alteration, pursuant to Section 12-7H-7, Exterior Alterations or Modifications, Vail Town Code, and a final review of a conditional use permit, pursuant to Section 12-7H-2, Permitted and Conditional Uses; Basement or Garden Level, and 12-7H-3, Permitted and Conditional Uses; First Floor on Street Level, Vail Town Code, to allow for the development of 106 multi-family residential dwelling units (Ritz-Carlton Residences), located at 728 West Lionshead Circle/Lot 2, West Day Subdivision, and setting forth details in regard thereto. Applicant: Vail Corp., represented by Braun Associates, Inc. Planner: Warren Campbell ACTION: Tabled to October 10, 2005 MOTION: Lamb SECOND: Jewitt VOTE: 4-0-0 Warren Campbell gave a presentation per the memorandum. Jay Peterson, representing the applicant, further presented the changes that had been made to the proposal since the previous PEC hearing. Bob Fitzgerald, the applicant's architect, presented three options (scenarios) of the proposal which addressed the Commission's concerns in different manners. Option A was the initial building presented on September 12tH Option C reduced the landmark tower to 124 feet in height, eliminated the mechanical screening and reduced the flat-roofed areas of the structure. Option B was a hybrid between Options A , and C, which depicted the landmark tower at a height of 120 feet, reduced the mechanical screening on the main ridge, and reduced the flat-roofed portions of the building. Jay Peterson pointed out that. the Lionshead Redevelopment Master Plan paid little attention to rooftop mechanical equipment other than stating that it should be screened. Bill Jewitt commented that Option B was preferable to Option C. While the maximum height is being exceeded in Option B, at least additional head height would not result as it does in Option C. He commented that perhaps screening elements should be considered when dealing with maximum height calculations were performed to determine average height. He stated that he would be more comfortable if there was a more specific regulation within the Master Plan addressing mechanical equipment and the screening thereof. Russ Forrest responded that it would be wise to consider the nature of the screening element, regarding whether or not it created a ridgeline or not. Jeff Winston asked about the height overage within Option B which was verified to be between two and six feet higher than the maximum allowable height with six or eight inches between the ridge and the mechanical equipment on the inside. The screening roof was designed to appear more as a screen than as a roof. From an architectural standpoint, a pattern was desired for the smaller roof (all questions answered by 4240). Jeff Winston also queried about whether this is a screening method that could be applied to the remainder of the Town. Jeff suggested devising a number that represents the amount of flat roof proposed (say, 20%) and then having the architect work with that standard instead of the 500 square foot maximum flat roof requirement. Anne Gunion commented that enough regulations, or safeguards, were in place to insure that mechanical screening abuse would not occur on other projects as they would need to pass PEC and DRB review. Commissioner Gunion suggested that flat roofs be viewed as options for other uses, such as rooftop terraces, etc, which can be used extremely effectively. She concluded by suggesting that perhaps a "cascading roof effect" could be integrated at the southeast elevation as well as it was incorporated into the southwest elevation. Page 4 Gil McNeish, .representing Vail Spa, commented that the existing codes and master plans were already being used by the developer for basic guidance in this development. He expressed some concern that the development was not being viewed in the context of other neighboring buildings. He encouraged the Town to evaluate this proposal by placing more emphasis on creative solutions than code directives. He also expressed some concern regarding views to thje mountain which would be impacted by the new development. Jim Lamont, Vail Village Homeowners, commented that it would be good for the Town to have the proposal rendered digitally into the overall digital model for Lionshead. Jay Peterson inquired whether other issues should be reviewed by the applicant prior to the next meeting. George Lamb answered that much progress had been made with the tower element. He added that he did feel confined, as a member of the Planning Commission, by the 82.5 foot height requirement. Doug Cahill requested to see examples of the transparent material proposed for the roof form. Changes to the tower height were good, he agreed. 6. A request for a worksession to discuss a recommendation to the Vail Town Council for proposed text amendments to Title 11, Sign Regulations; Title 12, Zoning Regulations; Title 13, Subdivision .Regulations; Title 14, Development Standards Handbook; Vail Town Code, for proposed corrections and clarifications to the Vail Town Code, and setting forth details in regard thereto Applicant: Town of Vail Planner: Rachel Friede ACTION: Tabled to October 10, 2005 MOTION: Lamb SECOND: Jewitt VOTE: 40-0 7. A request for a final review of a variance, from Sections 12-6F-8, Density, and 12-6F-11, Parking, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for a residential addition, located at 4110 Spruce Way/Lot 24, Block 8, Bighorn Addition 3, and setting forth details in regard thereto. Applicant: Michael and Elizabeth Taggart Planner: Matt Gennett ACTION: Tabled to October 10, 2005 MOTION: Lamb SECOND: Jewitt VOTE: 4-0-0 8. A request for a final review of a conditional use permit, pursuant to Section 12-7B-5, Permitted and Conditional Uses; Above Second Floor, Vail Town Code, to allow for the operation of a private club, located at 333 Hanson Ranch Road/Lot C, Block 2, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Remonov ~ Company, Inc., represented by Knight Planning Services, Inc. Planner: Warren Campbell ACTION: Tabled to October 10, 2005 MOTION: Lamb SECOND: Jewitt VOTE: 4-0-0 9. A request for a final review of a text amendment to Section 12-7A-7, Height, Vail Town Code, pursuant to Chapter 12-3, Amendments, to increase the height limitation for a sloping roof from 48' to 56' in the Public Accommodation zone district, and setting forth details in regard thereto. Applicant: Mauriello Planning Group, LLC Planner: George Ruther Page 5 ACTION: Tabled to October 10, 2005 MOTION: Lamb SECOND: Jewitt VOTE:4-0-0 10. A request for 1=lnal review of a final plat, pursuant to Chapter 13-4, Minor Subdivisions, Vail Town Code, to allow for the subdivision of the Conference Center development site; final review of a conditional use permit, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, to allow for a public convention facility and public parking facilities and structures; and final review of architectural deviations, pursuant to Section 8.3.3.A, Review Criteria for Deviations to the Architectural Design Guidelines for New Development, Lionshead Redevelopment Master Plan, to allow for a public convention facility and public parking facilities and structures, located at 395 East Lionshead Circle/ Lot 1, Block 2, Vail .Lionshead Filing 1, Lot 3 and 5, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. Applicant: Town of Vail, represented by Pylman & Associates, Inc. Planner: Bill Gibson ACTION: Tabled to October 10, 2005 MOTION: Lamb SECOND: Jewitt VOTE: 4-0-0 11. A request for a correction to the Vail Land Use Plan to designate the Lionshead Redevelopment Master Plan Area, and setting forth details in regard thereto. Applicant: Town of Vail Planner: Bill Gibson ACTION: Tabled to October 10, 2005 MOTION: Lamb SECOND: Jewitt VOTE: 4-0-0 12. A request for a final review of a variance, from Section 12-6D-6, Setbacks, and Site Coverage, 12-6D-9, Site; Coverage, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for construction of a garage,.located at 1771 Alpine Drive/Lot 38, Vail Village West Filirig 1, and setting forth details in regard thereto. Applicant: Susan Bird Planner: Elisabeth Eckel ACTION: Tabled to November 28, 2005 MOTION: Lamb SECOND: Jewitt VOTE: 4-0-0 13. Approval of September 12, 2005 minutes ACTION: NO ACTION DUE TO LACK OF QUORUM 14. Information Update 15. Adjournment ACTION: Adjourned at 4:20pm MOTION: Jewitt SECOND: Lamb VOTE: 4-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published September 23, 2005, in the Vail Daily. Page 6 DESIGN REVIEW BOARD AGENDA September 21, 2005. ~~~~ ~ 3:00 P.M. PUBLIC MEETING PUBLIC WELCOME PROJECT ORIENTATION /LUNCH -Community Development Department MEMBERS PRESENT Sherry Dorward Pete Dunning Lynne Friztlen Joe Hanlon MEMBERS ABSENT Margaret Rogers SITE VISITS 1. Flussenheim Townhomes - 3000-3008 South Frontage Road 2. Mill Creek Court - 302 Hanson Ranch Road 3. Gaughan Residence - 385 Mill Creek Circle 4. Maslak Residence -1979 Sunburst Drive Driver: Bill 12:OOpm 2:OOpm PUBLIC HEARING -TOWN COUNCIL CHAMBERS 3:OOpm 1. Flussenheim Townhomes DRB05-0456 Elisabeth Final review of a minor alteration (re-roof) 3000-3008 South Frontage Road West/Lot 1, Block 5, Vail Intermountain Subdivision Applicant: Flussenheim Townhomes, represented by Brenda Parks ACTION: Tabled to October 12, 2005 MOTION: Fritzlen SECOND: Dunning VOTE: 4-0-0 2. Vail Corp. DR605-0339 Matt Conceptual review of new construction (public utility building) 862 South Frontage Road/Tract B, South Frontage Road Subdivision Applicant: Vail Resorts Development Company, represented by Donald Odell Conceptual review; no vote 3. Musson Residence DRB05-0432 Elisabeth Final review of a residential addition (entryway, master bedroom, exterior finishes) 2460 Bal Mountain Road/Lot 20, Block 2, Vail Village Filing 13 Applicant: Paul and Elisa Musson, represented by Mosaic Architects ACTION: Approved with condition(s) MOTION: Dunning SECOND: Dorward VOTE: 4-0-0 CONDITION(S): 1. Prior to the applicant's submittal of building permit sets of plans to the Community Development Department, all Fire Department requirements must be met. Page 1 4. Cunico Corp. DRB05-0444 Elisabeth Final review of a residential addition (living room) 1476 Westhaven Drive, Unit 16/Lot 53, Glen Lyon Subdivision Applicant: Tom Flowers, represented by Fritzlen Pierce Architects ACTION: Approved with condition(s): MOTION: Dunning SECOND: Dorward VOTE: 40-0 CONDITION(S): 1. Prior to final certificate of occupancy by the Community Development Department, the applicant shall plant (3) three inch aspen trees at the front of the unit. 5. Purchase Residence DRB05-0445 Elisabeth Final review of new construction (primar~r/secondary residence) 4418 Columbine Drive/Lot 3, Bighorn 3~ Addition (White River Estates) Applicant: John Purchase, represented by Steve Riden ACTION: Approved with condition(s): MOTION: Dorward SECOND: Fritzlen VOTE: 4-0-0 CONDITION(S): 1. At the time of building permit submittal, the applicant shall submit awet-stamped survey of the lot. 2. At the time of building permit submittal, the applicant shall have fulfilled the requirements of the site specific geologic investigation pursuant to Section 12-21-15-B, Vail Town Code. 3. At the time of building permit submittal, the applicant shall provide the Community Development Department with all utility signatures. 4. At the time of building permit submittal, the applicant shall submit to the Town of Vail professionally-engineered and stamped drawings of all walls on the site that are tiered and/or over four feet (4') in height. 5. Prior to the time of building permit submittal, the applicant shall return to the Design Review Board with a revised landscape plan and a revised site plan. 6. Town of Vail /Mill Creek Court Homeowners Association DR605-0450 Bill Final review of change to approved plans (Village Streetscape addition) .302 Hanson Ranch Road/Lot I, Block 5A, Vail Village Filing 5 Applicant: Town of Vail, represented by Todd Oppenheimer ACTION: Approved with condition(s) MOTION: Fritzlen SECOND: Dorward VOTE: 4-0-0 CONDITION(S): 1. The' existing evergreen tree located behind the existing trash enclosure shall not be removed. 2. This design review approval is contingent upon the execution of a mutually acceptable encroachment agreement between the Town of Vail and the Mill Creek Court Condominium Association. 7. Vail Spa Condominiums DR605-0091 Elisabeth Final review of a minor alteration (repaint) 710 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3 Applicant: Vail Spa Condominiums Homeowners Association ACTION: Approved MOTION: Fritzlen SECOND: Dorward VOTE: 4-0-0 Page 2 8. Lot 2 Forest Place DR605-0487 Conceptual review of new construction (single family residence) 621 Forest Place/Lot 2, Forest Place Subdivision Applicant: Glendore Development, represented by Larry Deckard Conceptual review; no vote 9. Maslak Residence DRB05490 Conceptual review of new construction (single family residence) 1979 Sunburst Drive/Lot 12, Vail Valley Filing 3 Applicant: Samuel and Luleta Maslak, represented by Gwathmey Pratt Schultz Conceptual review; no vote 10. Gaughan Residence DRB05-0485 Conceptual review of new construction (single family residence) 385 Mill Creek Circle/Lot 18, Block 1, Vail Village Filing 1 Applicant: Michael Gaughan, represented by Zehren and Associates Conceptual review; no vote 11. DaVinci Roofscapes DRB05-0498 Conceptual review of building. material (synthetic shakes) 75 South Frontage Road/unplatted Applicant: D~Vinci Roofscapes, represented by K.H. Webb Architects PC Conceptual review; no vote 12. Frein Residence DRB05-0491 Final review of a residential addition (living room) 798 Potato Patch Drive/Lot 8, Block 1, Vail Potato Patch Applicant: Jim and Ann Frein, represented by Michael Hazard ACTION: Approved MOTION: Dunning SECOND: Dorward VOTE: 4-0-0 13. Vail Corp. DRB05-0497 Final review of new construction (multi-family) 728 West Lionshead Circle/Lot 2, West Day Subdivision Applicant: The Vail Corp, represented by Jack Hunn ACTION: Tabled to October 12, 2005 MOTION: Dunning SECOND: Dorward VOTE: 4-0-0 Staff Approvals Affa Residence DRB05-0453. Final review of change to approved plans (landscaping) 4094 Lupine Drive/Lot 5A, Bighorn Subdivision Applicant: Roger Affa Martin Residence DR605-0471 Final review of a minor alteration (re-roof) 5127 Main Gore Drive/Lot 6, Block 1, Bighorn Subdivision addition 5 Applicant: Lannie and Sharon Martin, represented by Sherman Construction Bill Bill Elisabeth .Bill Warren Warren Bill Joe Page 3 Kendrick Residence DRB05-0470 Final review of change to approved plans (spa, exterior lighting) 2975 Manns Ranch Road/Lots 5 and 6, Block 1, Vail Village Filing 13 Applicant: Clinton and Mary Kendrick, represented by Beck Building Company Ransburg Residence DRB05-0472 Final review of a minor alteration (landscaping) 463 Beaver Dam Road/Lot 5, Block 4, Vail Village Filing 3 Applicant: David and Zan Ransburg, represented by Land Designs by Ellison Kaemmerlen Residence DRB05-0474 Final review of a minor alteration (window) ~, 2958 South Frontage Road, Unit A2/Lots 3 and 4, Block 5, Interlochen Condominiums Applicant:. Susan Kaemmerlen Gore Creek Place LLC DR605-0423 Final review of change to approved plans (d'oar, skylight, windows) 825 West Forest Road/Lot 3, West Day Subdivision Applicant: Gore Creek Place LLC, represented. by Todd Goulding Town of Vail DRB05-0451 Final review of change to approved plans (Village Streetscape changes to Seibert Circle and Bridge-Gore Intersection) Bridge StreetNail Village Filing 1 Applicant: Town of Vail, represented by Todd Oppenheimer Sara Elizabeth Charles Trust DRB05-0473 Final review of a minor alteration (landscaping) 767 Potato Patch Drive/Lot 34, Block 1, Potato Patch Subdivision Applicant: Sara Elizabeth Charles Trust, represented by Michael Charles Lionshead Square Condominiums DRB05-0477 Final review of a minor alteration (exhaust vent) 660 Lionshead Place/Lot 1, Vail Lionshead Addition 1 Applicant: Vail Resorts, represented by Dan Feeney Lodge at Vail DRB05-0478 Final review of a minor alteration (re-paint) 174 East Gore Creek Drive/Lot A, Lodge Apartment Condominiums Applicant: The Lodge at Vail, represented by Wolfgang Triebnig Rogers Residence DRB05-0476 Final review of a minor alteration (railing paint color) 7998 Potato Patch Drive/Lot 28, Block 1, Potato Patch Subdivision Applicant: Margaret Garvey Rogers Boone Residence DRB05-0400 Final review of a residential addition (deck enclosure) 3094 Booth Fa11s' Road, Unit 1 /Lot 1, Block 2, Vail Village Filing 12 Applicant: Michael and Katie Boone Bill Warren Warren Warren George Joe Joe Joe Matt/Joe Bill Page 4 Meadow Creek Condominiums DRB05-0479 Final review of a minor alteration (skylights) 2753 Kinninnick Road/Meadow Creek Subdivision Applicant: Joel Shiffman Bill Raether Family 1992 Trust DR605-0484 Warren Final review of a minor alteration (windows) 227 Rockledge Road/Lot 13, Block 7, Vail Village Filing 1 Applicant: P. Raether, represented by Courtois Building Group, 'Inc. Oberlohr Residence DR605-0492 Final review of minor alteration (re-roof) 2645 Davos Trail/Lot 13, Block B, Vail Ridge Subdivision, Applicant: Rupert Oberlohr Joe Northwoods Condominium Association DRB05-0493 Joe Final review of minor alteration (re-roof) 600 Vail Valley Drive, Units F4, F5, F6 & F7/Block F1, Northwood Condominiums Applicant: Faversham Corporation, represented by Master Sealers Deighan Residence DRB05-0494 Bill Final review of change to approved plans (exterior color) 1163 Cabin Circle/Lot 1, Block 2, Vail Valley Filing 1 Applicant: Kevin Deighan, represented by Michael Suman Architect, LLC Ranallo Residence DR605-0488 Final review of change to approved plans (floor plans) 1701 F Buffehr Creek Road/Lot 6, Eleni Zneimer Subdivision Applicant: Rat Ranallo, represented by RAL Architects Warren Rieger Residence DRB05-0489 Elisabeth Final. review of a minor alteration (hot tub) 4800 East Meadow Drive, Unit 11/Lot 11, Riverbend at Vail Applicant: Pearl Rieger, represented by Maximum Comfort Pool & Spa, Inca Vail Point Townhomes DRB05-0483 Warren Final review of a minor alteration (re-roof) 1881 Lion's Ridge Loop/Lot 1, Block 3, Lion's Ridge Filing 3 ., Applicant: Vail Point Townhomes, represented by McNeill Property Management Bee Residence DRB05-0462 Final review of a residential addition (deck infill) 141 West Meadow Drive/Lot D-2, Vail Village Filing 2 Applicant: John A. Bee, represented by RAL Architects Elisabeth The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Page 5 ORDINANCE N0.22 SERIES OF 2005 ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR JANUARY 1, 2006 THROUGH DECEMBER 31, 2006 WHEREAS, in accordance with Article IX of the Charter of the Town of Vail, Colorado, the Town Manager prepared and submitted to the Town Council a proposed long-range capital program for the Town and a proposed budget and financial plan for all Town funds and activities for the fiscal year; and WHEREAS, notice of public hearing on the proposed Town budget and capital program was published on the 4th of October, 2005, more than seven (7) days prior to the hearing held on the 18th of October; 2005, pursuant to Section 9.5 of the Charter; and WHEREAS, it is necessary for the Town Council to adopt a budget and financial plan for the 2006 fiscal year, to make appropriations for the amounts specified in the budget; and NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: 1. The procedures prescribed in Article IX of the Charter of the Town of Vail, Colorado, for the enactment hereof, have been fulfilled. 2. Pursuant to Article IX of the Charter, the Town Council hereby makes the following annual appropriations for the Town of Vail, Colorado, for its fiscal year beginning on the first day of January, -2006, and ending on the 31~` day of December, 2006: Ordinance No. 22, Series of,2005 FUN® AMOUNT General Fund 24,663,170 Capital Projects Fund 9,320,440 Real Estate Transfer Tax Fund 6,317,433 Vail Marketing Fund 295,200 Debt Service Fund 2,319,824 Heavy Equipment Fund 2,199,372 Health Insurance Fund 2,232,900 Dispatch Services Fund 1,798,522 Total 49,146,861 3. The Town Council hereby adopts the full and complete Budget and Financial Plan for the 2006 fiscal year for the Town of Vail, Colorado, which are incorporated by reference herein and made part hereof, and copies of said public records shall be made available to the public in the Municipal Building of the Town. This Ordinance shall take effect five (5) days after publication following the final passage hereof. 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part; section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 5. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 6. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated .herein. 7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not Ordinance No. 22, Series of 2005 be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 4th day of October, 2005. A public hearing shall be held hereon on the 18th day of October, 2005, at 6:00 pm at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Rod Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 22, Series of 2005 TO: VAIL TOWN COUNCIL FROM: STAN ZEMLER PAM BRANDMEYER ]UDY CAMP GINA BENTZ DATE: 26SEP05 RE: COUNCIL CONTRIBUTION FOLLOW UP AND RECOMMENDATIONS Besides the narrative attached from various organizations, please note further collective staff comments and a recommendation toward '06 Council Contributions for your consideration. Should you have any questions, comments, or require further information prior to our meeting on October 4th, please do not hesitate to contact any one of us. Thank you. #1 BRAVO! VAIL VALLEY MUSIC FESTNAL: Council contribution already disassed and set. Further information/back up only. #li VAIL CHAMBER AND BUSINESS ASSOCIATION (VCBA)/VAIL LOVES YOU COUPON BOOK: An internal audit was performed for each of the "free" Wednesdays, December '04 through April '05 (coupon scats attached). The total cost of the '04-'05 program was $37,000 in lost parking revenue. If Council wishes to endorse this program, staff requests expiration dates be applied to each coupon (e.g., 'This coupon valid for the '05-'06 ski season only.") and restrictions be placed on December 28, '05 and January 4, '06, as well as the restricted Wednesdays in March (March 15, 22, and 29) as was done last year. STAFF RECOMMENDATION: Staff does not recommend funding this program. It remains unclear whether this particular exercise was fulfilled by its intent of bringing Front Range skiers to Vail mid-week. #14 VAIL VALLEY FOUNDATION/BIRDS OF PREY: Please see attached narrative describing hotel participation and ROI. STAFF RECOMMENDATION: Fund at $14,000 cash. #18 VAIL VALLEY CHAMBER AND TOURISM BUREAU (WCTB)/2006 REGIONAL AIR SERVICE COUNCIL ADMINISTRATION FEE: In staffs earlier presentation, just one airline's guarantee was noted. Between both United's and American Airline's summer air service, the combined guarantee is closer to $600,000. Thus, of the 12% of $600,000 guarantee, approximately $72,000 goes to cover all "uses." The largest amount, $60,000, goes to AirPlanners for negotiation/management of summer air flights. This leaves $12,000 which then goes to research, general liability insurance and administration of the overall program by the WCTB. The administration oversight is being raised from $1,000 previously (10% of the guarantee) to $1,200 (12% of the guarantee). Please see the attached budget. STAFF RECOMMENDATION: Fund at $1,200 cash. #19 VAIL RESORTS INC /COMMUNITY HOST PROGRAM: It appears Vail Resorts is scaling back the Community Host Program. Staff is inquiring into Brian Hall's coverage area to see if it includes Vail Village. It will then be necessary to decide whether this level of service is acceptable. The new request (same as the past) from VRI to complete the current Community Host Program that began in June of '05 is for 27 blue parking passes, 25 for the ovealll program and 2 to supplement our construction activity in the spring and fall. Please see the attached narrative from Kristan Carey, Manager of Vail Community Guest Services. STAFF RECOMMENDATION: Fund at 27 blue parking passes, an increase from the seven originally submitted. This is the same level as'05. Re-evaluate the overall program in conjunction w/VRI this coming spring. #22 EAGLE VALLEY ALLIANCE FOR SUSTAINABILITY (EVAS): Please see the attached narrative. STAFF RKOMMENDATION: Staff does not recommend funding at this time. Staff recommends the applicant return to Council in. June '06 with a detailed plan during out of cycle funding requests. #28 BATTLE MOUNTAIN HIGH SCHOOL (BMHS) HOCKEY BOOSTER CLUB (Booster Club): Following a meeting with ]any Sibley (Booster Club) and Craig Denton (Vail Junior Hockey Club/VJHC) last week, the following is a summary. VJHC originally put BMHS Hockey under its wing, but three years ago (2002) entered into a contract w/the school district for district oversight and management. This contract included a clause allowing both the district and the club to "review and terminate" the existing contract on an annual basis. The board members of VJHC at that time agreed to raise $75,000, at $15,000/year to help support this athletic program. By year three, and with a new board in place who had tried unsuccessfully to renegotiate this amount as well as other issues, the new VJHC board went to the school district to say they could no longer be responsible for fund raising this amount, and thus were terminating their contract. At that time, they had been unable to raise any of the $75,000 commitment outside the regular fund-raising they do for both VJHC and the BMHS Hockey Club for local programming and ice time. So last spring, the BMHS Hockey Booster Club was formed and entered into another voluntary contract w/the school district and agreed to the same terms as VJHC, with a guarantee of the total funding. It requires about $35,000 annually to run this program. Participants pay a per student $575 "sport fee" vs. the $75 "sport fee" other athletic teams pay. This Booster Club also participates and supports a larger BMHS school wide "super-booster" club to help off-set expenses for the collective individual sports. A further note: a "gate fee" at Dobson is collected for the BMHS Hockey Club games. This generates approximately $8,000 annually and is fed into all athletic programs at BMHS. Because not all sports are able to collect a "gate" fee, by consensus it had already been agreed that where collected, these moneys would be put into the general fund and divied up between the various sports. Even though it has now become clear the original $75,000 promised guarantee to BMHS has gone away, Rich Houghton, current Athletic Director for BMHS, has told staff he is approaching the school district to request the gate fee for BMHS Hockey be split. BMHS supplies the coach for the Huskys (practice one out of three days/week in Eagle -two days a week in Dobson Arena), and the $ooster's Club pays his salary. As Council saw in the second letter, the request from the BMHS Hockey Booster Club had been revised from a request for ice time (a simple bottom line reduction in programming revenue to the Vail Recreation District at a value of $13,100) to a cash request from the Vail Town Council at $12,000. STAFF RECOMMENDATION: Staff believes this would set a costly precedent if Council were to begin cash funding a public school athletic sport. The staff recommendation is not to fund this request. #33 VAIL JUNIOR HOCKEY CLUB (VJHC): Besides what has already been stated in conjunction w/the BMHS Hockey Boosters Club, it should be noted VJHC is a 24-year-old Town of Vail non-profit organization. Its primary fund-raiser for the year is the three-weekend tournament sponsored by VJHC. In the past, this has occurred the first three weekends in November preceding Thanksgiving. Because of a booking VRD lost on two of these three proposed weekends in '05, VJHC has agreed to work w/the VRD on booking a part of their .event in October and/or December rather than the firs three weekends in November. The event brings players and their families into Vail for a three day/three weekend tournament, thus also providing opportunities for lodging, retail and food sales. STAFF RECOMMENDATION: Approve 9 days of ice time between October and December of '06. The VRD also believes it is a good event and would support this solution. ORDINANCE N0.23 SERIES 2005 AN ORDINANCE REPEALING AND REENACTING TITLE 6, CHAPTER 3, ARTICLE I OF THE MUNICIPAL CODE OF THE TOWN OF VAIL RELATING TO RESTRAINING ORDER VIOLATIONS AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town"), is a home rule municipal corporation duly organized and existing under laws of the State of Colorado and the Town Charter (the "Charter"); and WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; and WHEREAS, via Ordinance 8, Series 2004, the Town adopted and codified a law prohibiting the violation of lawful restraining orders; and WHEREAS, since the Town's adoption of Ordinance 8, Series 2004, several Colorado Revised Statutes in effect at the time have now been repealed; and WHEREAS, this housekeeping ordinance is necessary to remove all citations to the now repealed statutes from the Vail Town Code while retaining the prohibition against violating lawful restraining orders. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. Title 6, Chapter 3, Article 'I of the Vail Town Code is hereby repealed and reenacted as follows: ARTICLE I. VIOLATION OF RESTRAINING ORDER SECTION: 6-31-1: Definitions 6-31-2: Violation of Restraining Order 6-31-1: DEFINITIONS: For purposes of this Article, the following terms shall be defined as follows: PROTECTD PERSON: The person or persons identified in the Restraining Order as the person or persons for whose benefit the Restraining Order was issued. RESTRAINED PERSON: The person identified in the Restraining. Order as the person prohibited from doing the specified act or acts. Ordinance 23, Series of 2005 RESTRAINING ORDER: (a) Any order which prohibits the Restrained Person from contacting, harassing, injuring, intimidating, molesting, threatening or touching any person, or from entering or remaining on premises or from coming within a specified distance of a Protected Person. or premises-which is issued by-a court of this State or the Municipal Court, or which is issued pursuant any statute within the State of Colorado or rule of civil procedure, criminal procedure, county court procedure or municipal court procedure within the State of Colorado; and (b) Any order which prohibits the Restrained Person from- contacting, harassing, injuring, intimidating, molesting, threatening or touching any person, or from entering or remaining on premises or from coming within a specified distance of a Protected Person or premises which is issued as part of the proceedings concerning criminal municipal ordinance violation; and (c) Any other order of a court which prohibits a person from contacting, harassing, injuring, intimidating, molesting, threatening,. or touching any person. or from entering or remaining on premises or from coming within a specified distance of a Protected Person or premises. SUBSEQUENT ORDER: An order which amends, modifies, supplements or supersedes a Restraining Order. 6-31-2: VIOLATION Of= RESTRAING ORDER: A. A person commits the crime of Violation of a Restraining Order if such person commits an act which is prohibited by any court pursuant to a valid order issued pursuant any statute within the State of Colorado or rule of civil procedure, criminal procedure, county court procedure or municipal court procedure within the State of Colorado; or an order issued by any court which restrains and enjoins any person from threatening, beating, striking or assaulting any other person or requires a person to leave certain premises and refrain from .entering or remaining on such premises; or a municipal ordinance which provides for an order to issue which restrains any person from threatening, molesting or _ injuring any person or entering or remaining on the premises; or any protective order issue pursuant to Title 19, C.R.S., (or the "Children's Code"); or if such person fails to pertorm any act mandated by any such order, after such person has been personally served with any such order or otherwise has acquired from the court actual knowledge of the contents of any such order. B. A peace officer shall. arrest, or, if an arrest would be impractical under the circumstances, seek a warrant for the arrest of, a Restrained Person when the ,peace officer has information amounting to probablecause_that: __ _ . (1) The Restrained Person has violated or attempted to violate any provision of a Restraining Order; and (2) The Restrained Person has been properly served with a copy of the Restraining Order or the Restrained Person had received actual notice of the existence and substance of such order. C. Any- violation of this section shall be deemed a violation of the Vail. Municipal Code, punishable. by a fine or imprisonment or both in accordance with the general penalty provisions of this Code: Any sentence imposed for violation of this Section shall run consecutively and not concurrently with any sentence imposed for any crime which gave rise to the issuing,of the restraining order. -- _. .- Ordinance 23, Series of 2005 z D. Nothing in this Section shall be construed to alter or diminish the inherent authority of the Court to enforce its orders through civil or criminal contempt proceedings. E. No person charged with violation of a Restraining Order pursuant to this section shall be permitted, in the criminal action resulting from such charge, to collaterally attack the validity of the order which such person is accused of violating. F. A peace officer arresting a person for violating a Restraining Order or otherwise enforcing a Restraining Order shall not he held criminally or civilly liable for such arrest or enforcement unless the peace officer acts in bad faith and with malice or does not act in compliance with rules adopted by the Colorado Supreme Court. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. Section 4. The amendment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced; nor any other action or proceedings as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously amended or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. Section 6. This ordinance, as adopted by the Town Council, shall be numbered and recorded by the Town Clerk in the official records of the Town. The adoption and publication Ordinance 23, Series of 2005 3 shall be authenticated by the signatures of the Mayor, or Mayor Pro Tem, and Town Clerk, and by the certificate of publication. Section 7. This ordinance shall be in full force and effect five days after publication following final passage.. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 4th day of October, 2005 and a public hearing shall be held on this Ordinance on the 18th day of October, 2005, at 6:00 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Rodney E. Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance 23, Series of 2005 4 ~' TOWN COUNCIL EVENING SESSION AGENDA 6:00 P.M. TUESDAY, OCTOBER 4, 2005 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Citizen Input (10 min.) 2. Stan Zemler ITEM/TOPIC: Request to authorize the Timber Ridge Proposal. Jamie Fitzpatrick Review Committee to move forward with Corum Real Estate Group and request a full proposal from Corum for the redevelopment of Timber Ridge Village. (30 min.) ACTION REQUESTED OF COUNCIL: Authorize the Timber Ridge Proposal Review Committee to invite Corum Real Estate Group to submit a full proposal for the redevelopment of Timber Ridge. BACKGROUND RATIONALE: A Request for Proposals (RFP) was issued to solicit developers for the Timber Ridge site. The RFP was broken into two steps. The first step was a request for qualifications. Corum Real Estate Group submitted a complete response to the qualifications request. The Proposal. Review Committee met with a representative from Corum. Based on Corum's submittal and presentation the Review Committee is recommending Council invite Corum Real Estate Group to take the next step and submit a full proposal. Jamie Fitzpatrick from Corum will be at the_ meeting to review with Council his team's qualifications for redeveloping Timber Ridge. 3. Lorelei Donaldson ITEM/TOPIC: 2005 Election Judge Appointments for the November 8, 2005 Regular Municipal Election. (5 min.) ACTION REQUESTED OF COUNCIL: Appoint five regular judges to participate in the November election. BACKGROUND RATIONALE: By Colorado State Statute, each polling place must have a minimum of three judges to assist with municipal elections. We are requesting the appointments of Vi Brown, Karen Morten. Mary Jo Allen, Holly Cole and Summer Holm. .~ RECOMMENDATION: Appoint five judges to assist with the November 8, 2005 at-the-polls Regular Municipal Election for the Town of Vail. 4. ITEM/TOPIC: Consent Agenda Re: 09.06.05 and 09.20.05 Meeting Minutes Approval. (5 min.) 5. Russ Forrest ITEMlTOPIC: West LionsHead Planning Process. (20 min.) BACKGROUND: Vail Resorts has submitted plans for a Ritz condominium project on the West Day Lot. The applicant intends to comply with the LionsHead Mixed Use I zoning on the property. In addition, Vail Resorts is pursuing approval from the U.S. Forest Service through its National Environmental Policy Act Process. The Forest Service will require the preparation of an Environmental Assessment which will consider the environmental impacts of a new lift on the West side of LionsHead. The proposed location of the West LionsHead lift would be directly adjacent and to the west of the proposed Ritz condominium project. Staff and Vail Resorts agree a planning process must now be. initiated in the Town of Vail to evaluate the implications and land use issues associated with a new lift in this location. ACTION REQUESTED OF COUNCIL: On September 20"', the Town Council asked staff to develop a planning process for evaluating anew lift proposal in West LionsHead. Staff is requesting approval from the Town .Council on a process for developing a plan that would consider a new lift and ski portal on the west side of LionsHead. Furthermore, staff is requesting that the Town Council appoint two of its members to join a planning team for creating an acceptable concept for West LionsHead. This planning process would also consider additional public parking and potentially transit improvements, along with other public improvements associated with the creation of a new lift. This may result in an amendment to the LionsHead Master Redevelopment Plan. 4. Bill Gibson ITEM/TOPIC: Second reading of Ordinance No. 17, Series of 2004, an ordinance amending Special Development District #4, Cascade Village, to allow for the creation of Development Area E, located at Tract K, Glen Lyon Subdivision, and setting forth details in regard thereto. (5 min.) ACTION REQUESTED. OF COUNCIL: Approve, approve with modifications, deny, or table the second reading of Ordinance No. 17, Series of 2004.. The applicant is requesting that.-.the Town Council table the second reading of Ordinance No. 17, Series of 2004, to November 15, 2005. .~ BACKGROUND RATIONALE: On July 12, 2004 the Town of Vail Planning and Environmental Commission voted 4-2 to forward a recommendation of approval, with conditions, for the proposed amendments to Special Development District #4, Cascade Village. On August 3, 2004 by a vote of 7-0 the Town Council approved the first reading of Ordinance No. 17, Series of 2004, with a condition that the applicant, Vail Resorts, resolve any issues related to the Protective Covenants of Glen Lyon Subdivision, prior to the second reading of this ordinance. On August 17 and October 5, 2004; January 4, May 3, June 21, August 4, and September 6, 2005, and the Town Council tabled the second reading of Ordinance No. 17, Series of 2004, to allow the applicant additional time to resolve issues related to the protective covenants. The outstanding protective covenant issues have not yet been resolved; therefore, Vail Resorts is requesting that the second reading of Ordinance No. 17, Series of 2004, again be tabled to a future Town Council meeting. STAFF RECOMMENDATION: Table the second reading of Ordinance No. 17, Series of 2004, to November 15, 2005. 5. Judy Camp ITEMlTOPIC: First reading of the 2006 Budget Ordinance No. #22, Series 2005. (20 min.) ACTION REQUESTED OF COUNCIL: Approve or approve with amendments first reading of the 2006 Budget Ordinance No. #22, Series 2005. BACKGROUND RATIONALE: To be provided in separate memo STAFF RECOMMENDATION: Approve or approve with amendments the first reading of the 2006 Budget Ordinance No. #22, Series 2005. 6. Matt Mire ITEM/TOPIC: First Reading of Ordinance No. #23, Series 2005, an ordinance repealing and reenacting Title 6, Chapter 3, Article I of the Municipal Code of the Town of Vail relating to restraining order violations and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, amend or deny Ordinance No. #23, 2005. BACKGROUND RATIONALE: Since the Town of Vail's adoption and codification of its restraining order legislation in 2004, several of the Colorado Revised Statutes referenced and cited in the Town Code relating to restraining orders have been repealed by the Colorado General Assembly. As such, the restraining order .~ prohibition as set forth in the Vail Town Code prohibition has been re-written to delete the repealed statutes. STAFF RECOMMENDATION: Approve Ordinance No. #23, Series 2005, on first reading. 7. Matt Mire ITEM/TOPIC: First Reading of Ordinance No. #24, Series 2005, an ordinance deleting Title 4, Chapter4, Articles A and B, Vail . Town Code as they relate to time-share disclosure and registration requirements; amending Title 12, "Zoning Regulation," for- proposed housekeeping amendments relating to the' definition time-share units and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Table the first reading of Ordinance No. #24, Series 2005, to the regular meeting of the Vail Town Council on October 18, 2005. BACKGROUND RATIONALE: On September 12, 2005, the Planning and Environmental Commission considered text amendments to certain sections of Title 12, Vail Town Code, to define the term "time-share unit" and to replace the terms "timeshare estate unit," "fractional fee unit," and "timeshare license unit' with the term "time-share unit." The sole purpose of the proposed amendments to Title 12 is to remove conflicting provisions from the Town Code and to better describe similar land uses. The proposed amendments are NOT intended to alter any existing land use or development policies. Based upon the proposed amendments to Title 12, specifically the definition of "time-share unit," staff is also recommending deleting outdated sections of the Vail Town Code relating to disclosure and registration requirements of time-share projects. On September 12, 2005, the PEC unanimously recommended approval of the amendments to Title 12. However, the staff needs additional time complete Ordinance No. 24, Series 2005, which would implement the above-referenced changes. STAFF RECOMMENDATION: Table the first reading of Ordinance No. 24, Series 2005, to the regular meeting of the Vail Town Council on October 18, 2005. . 9. ITEM/TOPIC: Town Manager's Report. (10 min.) - AIPP placement of lion sculpture at the Children's Garden of Learning. 10. ITEM/TOPIC: Adjournment. (8:05 p.m.) \: NOTE UPCOMING MEETING ART TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, OCTOBER 18, 2005, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN OF VAIL PROPOSED 2006 BUDGET OCTOBER 4, 2005 First Reading Town of Vail Proposed 2006 Budget Contents 2006 Budget Highlights This is a verbal summary of the key assumptions, changes, and results of the 2006 proposed Budget. Major Revenue Analysis for 2006 Budget 3 This schedule compazes percentage and dollaz amount changes for 2002, 2003, 2004, 2005, and.2006 for the town's ten largest revenue sources. Employee Benefits Summary 4 This report shows the list of employee benefits by percentage and costs. General Fund Revenue and Expenditures 5 This schedule shows the major revenue and expenditures by category in the General Fund for 2006 compared with 2005. Contributions and Special Events Proposed numbers for 2006 budget in total and by fund. 6 Capital Projects Fund Revenue and Expenditures 7 This schedule shows revenue by type and expenditures by project in the Capital Projects Fund for 2005 and 2006. Real Estate Transfer Tax Fund Revenue and Expenditures 9 See explanation for Capital Projects Fund above. Marketing Fund Revenue and Expenditures 11 See explanation for General Fund above. Debt Services Fund and Expenditures 11 See explanation for General Fund above. Heavy Equipment Fund Revenue and Expenditures 12 See explanation for General Fund above. Health Insurance Fund Revenue and Expenditures 12 See explanation for General Fund above. Dispatch Services Fund Revenue and Expenditures 13 See explanation for General Fund above. TOWN OF VAIL 2006 BUDGET PROPOSAL HIGHLIGHTS The Town of Vail 2006 budget proposal presented in this document continues to support the five areas of focus identified by Town Council in 2004: 1) facilitate Vail's redevelopment; 2) address issues proactively; 3) elevate community leadership; 4) improve local economy; and 5) add to Vail's appeal as a place to live, work, and play. Particulaz attention has been paid to recognizing the impact on revenue of major redevelopment projects and to providing resources to support Vail's redevelopment and to improve the local economy.. General Fund The general fund, supports the town's basic operations. Its primary source of revenue is sales tax ($9.3 million) followed by parking and charter bus service ($3.3 million), property and ownership tax ($2.9 million) and lift tax ($2.6 million). Licenses and permit- fees are also expected to provide significant amounts of revenue ($1.9 million) in 2006, primarily due to redevelopment projects. Sales tax allocated to the General Fund in this budget proposal is 60% of the town's 4% general sales tax. Approval of this budget will therefore require. a supermajority vote (5 out of 7). Two major redevelopment projects, the Tivoli and One Willow Bridge Road, are expected to be completed by the end of this yeaz and have a favorable impact on sales tax revenue beginning in 2006. On the other hand, significantly lower sales tax is anticipated from the LionsHead area where Arrabelle construction will be underway throughout 2006 and from Crossroads where we have already seen a decline in sales tax although construction is no longer imminent. Other factors taken into consideration in developing the sales tax budget include: general inflation of 2.5%; increases in sales tax paid on utilities as a result of higher fuel prices; and a continuing trend of increases in sales tax revenue from out-of--town retailers delivering into Vail. Pazking revenue assumes no change in the current pricing structure. The largest component of licenses and permits is construction permit ~ fees, which includes building, mechanical, plumbing, and electrical permits. The 2006 budget for construction permits totals $1.4 million with $520,000 (an increase of 5%) coming from non-major projects and $860,000 from redevelopment projects including Arrabelle, Four Seasons, and Westhaven Condominiums (Ruins). General Fund expenditures include salary increases of 4% and a combined benefits rate of 36.5% (39.3% for full time regular employees and 11.7% for seasonal and part-time. employees.) The full-time rate and the combined rate aze unchanged from last yeaz while the seasonal rate is slightly lower. Two Code Enforcement Officers and one Fire Inspector have been added to headcount solely to support redevelopment. One position has been added supporting construction communications, economic development, and special projects. A software support specialist position and a 32-hour youth librarian have been eliminated with the work now contracted out. Contributions and special events are included at the levels directed by Council. "All Other Operating Expenses" show an increase of $388,681 over the 2005 amended budget. This is primarily~due to: approximately $300,000 inutility cost increases; $50,000 additional funding for economic development per Council's direction; and $38,861 increased liability insurance premium. Heavy Equipment Operating Charges are also impacted by the cost of fuel. -1- The proposed General Fund budget includes a use of construction permit revenue collected in 2005 to offset expenses in 2006. This is because the town follows a practice of collecting building permit fees when the building permit is issued; however, costs associated with the building project, including building inspections, continue long after the permit is issued. The 2005 budget was constructed to show a surplus with the knowledge that funds would be needed in subsequent yeazs to support redevelopment. Capital Projects Subsequent to the review by Council of the five-year projection, Eagle County ranked our request for an additional $250,000 for the West Vail Fire Station as a high priority. Although still subject to fmal approval and appropriation by the county commissioners, we have included this amount in 2006. Forty per cent of the general sales tax is allocated to this fund as described above. Real Estate Transfer Tax (RETT, Fund The primary revenue source for this fund is the 1 % real estate transfer tax. Its use is restricted to parks, recreation, and open space. Expenditures aze per the five-year plan as previously discussed with Council. An adjustment has been made to the RETT revenue line to better reflect current trends. Sales of Gore Creek Residences and One Willow Bridge Road are also anticipated in revenue: Vail Marketing Fund Business license fees provide the revenue for this fund, which is restricted to marketing Vail. Revenue is expected to be down from the 2005 budget as a result of fewer business licenses being issued during redevelopment. Accordingly, expenditures for mazketing through the Commission on Special Events (CSE) is flat at $280,000. Debt Service Fund This fund is used to manage principal and interest on the town's outstanding debt. The town is required to transfer equal monthly amounts sufficient to cover the next upcoming principal and interest payments on the 1998 and 2002B bonds. Since-the 2007 payments are lower than the 2006 payments, the required fund balance is lower at the end of 2006 than 2005. Heavy Equipment Fund This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are chazged back to departments using the vehicles and equipment. Increases in 2006 costs aze primarily due to increased fuel costs. Health Insurance Fund This internal services fund manages the costs of providing health and short-term disability insurance to employees. Net costs are charged to departments as employee benefits. Since the town is self-insured on these items, a sufficient fund balance is maintained to absorb extraordinary claims.. Dispatch Services Fund . This is an enterprise fund, e.g., more than half of its revenue is from sources outside of the town, managing emergency communication for all of Eagle County. Revenue for 2006 is up $91,729 or 5.2% primarily due to an increase in funding from the E911 Authority Board. This funding. had been cut back in prior years, but will be increased as a result of recently approved increases in the 911 surcharge on phone service. The increase in fund balance in 2006 is to provide a capital reserve fund for future communications center needs. -2- MAJOR REVENUE ANALYSIS 2002 2003 2004 2005 2005 Proposed Actual Actual Actual Budget Projected 2006 General Sales Tax 15,264,581 14,734,552 15,466,981 14,621,000 15,146,000 15';576,100 -3.0% -3.5% 5.0% -5.5% 3.6% 6.5% Conference Center Saies Tax 1,708,461 1,830,421 1,707,000 1,805,000 1,830,000 Public Accomodations Tax 1,573,289 1,730,378 1,572,000 1,735,000 1,755,000 Conference Center 3,281,750 3,560,799 3,279,000 3,540,000 3,585,000 County Sales Tax 491,952 484,152 515,268 476,200 492,300 495,500 -3.9% -1.6% 6.4% -7.6% 3.4% 4.1% Property Tax Revenue . 2,630,105 2,667,496 2,467,657 2,473,458 2,473,458 2 750_ ,0,00 8.7% 1.4% -7.5% 0.2% 0.0% 11.2°k .Lift Tax Revenue 2,344,921 2,273,055 2,496,162 2,438,000 2,585,000 2,620.000 9.3% -3.1 % 9.8% -2.3% 6.0% 7.5% Road 8~ Bridge Revenue 492,166 474,919 440,550 450,000 450,000 450,000 3.i% -3.5% -7.2°k 2.1% 0.0% 0.0% Highway Users Tax 217,835 195,571 182,908 197,397 175,000 175,000 -0.8% -10.2% $.5% 7.9°k -11.3% -11.3°k Parking Revenue 2,548,806 2,993,378 3,285,932 2,905,000 2,955,000 `3,248;000" 10.2°h 17,4% 9.8% -11.6% 1.7% 11.8°io Franchise Fees 580,372 592,875 676,538 659,500 670,000 670,000 -7.6% 2.2% 14.1% -2.5% 1.6% 1.6% Construction Fees 854,377 1,020,917 1,608,461 2,536,800 2,750,000 1,856,775 8.3% 19.5% 57.6% 57.7% 8.4% -26.8°h RETT Tax 2,943,338 3,270,723 4,921,961 4,623,000 6,000,000 6,175;000 , -2.8% 11.1 % 50.5°h -6.1 % 29.8% 33.6% AIIOtherRevenue 6,555,874 7,058,132 9,121,209 7,520,738 7,662,269 6,134.259: ._.... _._ -7.2% 7.7% 29.2% -17.5% 1.9% Total Revenue 34,924,327 39,047,520 44,744,426 42,180,093 44,899,027 ,43;735,634 -1.2% 11.8% 14.6% -5.7% 3.7% * Percentage compared with 2005 budget Comments Trend, inflation, and redevelopment Stan Bernstein and Associates study Stan Bemstein and Associates study Total of conference center and public accomodations-tax.- -- Same historical relationship to sales tax Estimate pending information from county Inflation Trend is down; left flat with projected. Trend is down; left flat with projected. Assuming parking rates to stay the same as '04 -'05, Includes summer parking revenue Inflationary increase; based on utility sales utility company revenues Increase due to redevelopment projects 05 included 2.8 million in capital project grants and reimbursements. Version 2 Changes Highlighted F:\FINANCE\BUDGET\Budget0618ook\First Reading 051004 - 3 - 9/29/2005 Town of Vail Employee Benefits 2006 Budget Proposal $ % Salary Full-Time Regular Employees Fee Based Health Insurance 1,914,800 16.4% Group Term Life and Accidental Death Insurance 66,800 0.6% Long-term Disability Insurance 50,800 0.4% Survivor's Life Insurance 65,500 0.6% Short-term Disability Insurance 56,000 0.5% Wellness Benefit 96,000 0.8% FPPA Contribution 38,600 0.3% Subtotal Fee Based 2,288,500 19.6% Payroll Based Pension Contribution 1,819,726 15.6% Medicare 169,109 1.5% Workers' Compensation Insurance 275,000 2.4% Unemployment Compensation Insurance 29,200 0.3% Subtotal Payroll Based 2,293,035 19.7% Total Full-Time Benefits 4,581,535 39.3% Part-Time and Seasonal Employees Fee Based Wellness 79,600 6.2% Payroll Based Pension contriburion 19,381 1.5% Medicare 18, 735 1.5% Workers' Compensation Insurance 30,500 2.4% Unemployment Compensation Insurance 3,230 0.3% Subtotal Payroll Based 71,846 5.6% Total Part-Time and Seasonal Benefits 151,446 11.7% Total Benefits -All Employees 4,732,981 36.5% Benefits 050920 - 4 - 9/29/2005 Version 1 TOWN OF VAIL 2006 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND Revenu® Local Taxes: -- Sales Tax Property and Ownership Ski Lift Tax Franchise Fees, Penalties, and Other Taxes Licenses & Permits Intergovernmental Revenue Transportation Centers Charges for Services Fines & Forfeitures Earnings on Investments Transfer from RETT Rental Revenue Miscellaneous and Project Reimbursements Total Revenue Expenditures Salaries Benefits Subtotal Compensation and Benefits Contributions and Special Events All Other Operating Expenses Heavy Equipment Operating Charges Heavy Equipment Replacement Charges Dispatch Services Total Expenditures Revenue Over (Under) Expenditures Transfer to Capital Projects Fund Transfer to RETT Transfer to Dispatch Services Fund Beginning Fund Balance Ending Fund Balance 2005 2006 Fav (Unfav) 2004 2005 Amended Proposed vs 2005 Actuals Budget Budget Budget Amended $ 8,881,480 $ 8,772,600 8,796,600 $ 9,345,660 549,060 2,621,493 2,632,920 2,637,458 2,914,000 276,542 2,498,162 2,438,000 2,585,000 2,620,000 35,000 699,649 688,500 688,500 790,000 101,500 1,685,277 2,620,450 2,839,950 1,936,575 (903,375) 1,435,982 1,324,597 1,356,511 1,268,684 (87,827) 3,285,932 2,955,000 2,955,000 3,298,000 343,000 807,041 688,337 785,237 853,632 68,395 210,497 202,900 202,900 195,000 (7,900) 172,808 120,000 120,000 150,000 30,000 27,435 803,939 748,865 748,865 741,435 (7,430) 359,829 283,950 362,481 290,550 (71,931) 23,487,522 23,478,119 24,078,502 24,403,538 325,034 10,039,142 10,703,391 10,804,803 11,250,589 ~ (445,786) 3,368,357 3,710,434 3,719,834 3,928,957 (209,323) 13,407,499 14,413,825 14,524,437 15,179,528 (655,089 996,662 811,876 817,878 924,950 (107,074) 4,338,334 4,798,983 5,261,982 5,650,663 (388,681) 1,406,066 1,609,506 1,609,506 1,803,299 (193,793) 424,478 581,522 581,522 578,738 2,784 483,813 559,034 559,034 525,994 33,040 _21,036,852 22,774,746 23,354,357 24,663,170 (1,308,813) 2,450,670 701,373 724,145 (259,634) (983,779) (1,773,800) (62,000) - (10,762) (19,500) 10,376,744 9,228,248 11,053,614 11,685,497 $ 11,053,614 $ 9,929,621 $ 11,685,497 $ 11,425,863 First Reading 051004 - rJ - 9!29!2005 Version 1 Town of Vail 2006 Proposed Contributions Vail Chamber and Business Association (VCBA) Premier Impressions The Vail Guide Vail Loves You Coupon Book Subtotal VCBA Information Services Vail Valley Chamber ~ Tourism Board (WCTB) Secure commercial Air Service Admin Costs to manage Air Service Program Subtotal WCTB Commission on Special Events Vail Valley Foundation Subtotal Vail Valley Foundation Gerald R. Ford Ampitheater (Hot Summer Nights) Vail International Dance Festival Winter concert Series/Street Beat Other Miscellaneous Contributions Arrangements & Agreements Bravo! Colorado -New York Philharmonic Bravo! Colorado Vail Jazz Foundtion Vail Farmers' Market -Traffic Control Eagle Valley Alliance for Sustainability Vail Valley Exchange Vail Valley Institute Eagle Valley Child Care Vail Valley TV/Channel 5 (38% franchise fee) Channel 5 Capital Request Youth Recognition Award Vail Valley Althete Commission Vail Alpine Garden Foundation -Operating Support Vail Alpine Gardens -Pond Reconfiguration'05, GOCO grant match '06 Eagle River Watershed -line item in RETT Vail Memorial Park Total Contributions from all Funds Summary by Fund General Fund Marketing Fund Capital Projects Fund RETT Fund Proposed 2005 2006 Budget Budget. 25,000 - 25,000 - 5,355 - 55,355 - 170,675 205,000 10,000 590,000 650,000 20,000 25,000 12,500 15,000 16,571 20,000 49,071 60,000 95,000 100,000 21,375 25,000 6,650 7,500 5,000 - 15,000 6,000 2,500 30,000 40,000 57,000 64,000 8,200 7,000 7,000 4,750 4,750 50,000 50,000 44,000 30,000 100,000 100,000 50,000 1,285,876 1,434,950 811,876 924,950 280,000 280,000 194,000 230,000 1,285,876 1,434,950 First Reading 051004 - 6 - 9/29/2005 Version 2 Changes Highlighted TOWN OF VAIL 2006 BUDGET PROPOSAL CAPITAL PROJECTS FUND SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE Sales Tax Federal Grant Revenue Lease Revenue CDOT Reimbursement Transfer from General Fund Transfer from Dispatch Services Fund Transfer from RETT Project Reimbursement Eagle County Grant Revenue Interest Income 8 Other Total Revenue Expenditures Equipment Purchases Document Imaging Software 8 Hardware Upgrades Software Licensing Com Dev Plotter Web Page Development/Ecommerce Eagle County CAD / RMS Project Police Copier Police Vehicles Hardware Laptop Video Securttyfior Jail PaVol Car Video Cameras Quick Response Vehicle -Fire Dept Fire Department Breathing Apparatus RepowerBuses Replace Buses GPS for Buses , Police Vehicles Vehicle Expansion Subtotal Equipment Purchases Capital Mairttenance Bus Shelter Replacement Capital Street Maintenance Parking Structure Improvements General Facility Improvements Environmental Improvements Subtotal Capital Maintenance Buildings 8 Improvements Town Manager's Residence Town Manager's Office Fire infrastructure improvements Fiber Optics in Buildings Dobson Ice Arena 2005 2006 2004 2005 Amended Proposed Actuals Budget Budget Budget Project Information 6,700,095 5,848,400 6,349,400 6,230,440 1,412,098 2,130,832 1,740,240 811,800 189,480 150,000 150,000 150,000 40,322 - - - 1,773,800 - 62,000 - 110,000 - - - 1,130,205 - - - 1,031,157 27,000 1,100.468 27.000 366,510 1,000,000 250,000 25CI,000 354.995 25.000 25,000 19,000 13,108,682 9,181,232 9,677,108 7,488,240 20,437 40,000 20,000 40,000 205,872 42,000 140,486 77,000 67,000 9,000 50,000 50,000 12,000 662,804 50,000 188,290 50,000 10,310 10,310 65,808 - - 10,628 - - - 45,000 45,000 108,555 - - 24,772 25,000 25,000 2,295,622 2,401,200 2,430,700 30,720 240,000 269,280 274 272 40°~ of total sales tax allocated to Capital Projects Bus Replacements Lease revenue from City Mkt S employee housings VRI agreement, ERWS, VRI, Eagle Cry Sch Dist, VRD, Mill Crk Ct Eagle County Grant Revenue for W. Vail Fire Station OCE maintenance, software upgrades, contract position Desktop OS upgrades, replacement PC's, server upgrades Registering software New plotter machine internal seauiry & application interfaces County wide Computer Aided Disptach, Records Mgmt System Purchase of new copier for records 30,000 Replacement of cylinderslcompressor 126,000 Replace transmissions and engines to extend useful I'de 375,000 40,300 40.300 3,699,490 2,943,810 3,219,366 786,000 10,532 30,000 38,000 10,000 620,054 890,000 1,584,565 1,006,940 Preventative maint., patching, overlays 520,000 420,000 508,740 627,000 Various Prking Structure Improvements ,'O6 heat entry ramp 482,542 331,500 331,500 365,000 Various Facility Capital Improvements 24,000 1,633,128 1,671,500 2,462,805 2,032,940 56,786 - - 8,309 - - Masterplan costs/Design W. Vail Fire Station contingent on the ability 56,730 250,000 270,635 500,000 to fund operations. 21,650 90,000 75,000 15,000 Cabling /Network infrastructure 163,880 - 10,000 Vail Recreation District -Design fees to expand capacity F:IFINANCEIBUDGET~BudgetO6~BooklFirst Reading 051004 - 7 - 9/29Y2005 Version 2 Changes Highilghted TOWN OF VAIL 2006 BUDGET PROPOSAL CAPITAL PROJECTS FUND SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE 2005 2006 2004 2005 Amended Proposed Actuals Budget Budget Budget Way Finding Improvements 6,289 - 79,284 Donovan Park Pavilion 46,978 42,000 42,000 Multi-Purpose'Recreation Facility 1,451,816 - 88.000 Subtotal Bldgs I Improvements 1,812,438 382,000 564,919 515,000 sveetscape rro)ects West & East Meadow Drive 55,256 - 199,360 900.000 East Meadow Drive-Streetscape beat - - 965,000 Village Streetscape 3,146,998 1,295,190 2.674,615 1,535.300 Subtotal Streetscape Projects 3,202,254 1,295,190 .2,873,975 3,400,300 Housing Program Project Information Revise TOV map w/ a electronic directory, directory for merchants Additional blinds Red Sardstone faciltiy; revenue from partners included above Construct sfreetscape, drainage, IigMing, public art, landscaping - adds maintenance from Ubrary to Fire Station Per councils request on 9/21/04 also funded in RETT Buy-Down Program - 200,000 200,000 - Net cost of deed restricted units for resale Timber Ridge Debt Service Guarantee - 925,000 925,000 - Timber Ridge Loan 700.000 Subtotal Housing Program 1,125,000 1,825,000 LionsHead Redevelopment Design costs to implement Town improvements: Construction costs LionsHead Improvements 90,659 300,000 313,955 - for LionsHead Redevelopment will be funded from developer contributions, TIF 8 other sources. Subtotal Lionshead Redevelopment 90,659 300,000. 313,955 - Other Improvements Revise TOV Master Plans (W. Vail) 100,000 100,000 50,000 Including Village, LionsHead and west Vail Street Light Improvement'Program 62,804 50.000 50,000 50,000 Add new street lights and refurbish residential IlgMing program Drainage Improvements 75,000 75,000 75,000 - Continue implemeNation of drainage master plan; 08 w/ Cap Streets 1-70 Noise 58,340 550.000 526.000 250,000 Subtotal Other Improvements 196,144 775,000 751,000 350,000 Total before Financing 10,634,113 8,492,500 12,011,020 7,084,240 Transfer for Debt Service 2,337,905 2,422,154 2,422,154 2,236,200 Total Expenditures 12,972,018 10,914,654 14,433,174 9,320,440 Revenue Over (Under) Expenditures 136,644 (1,733,422) (4,756,066) (1,832,200) Beginning Fund Balance 8,054,258 6,289,891 8,190,902 3,434,836 Ending Fund Balance $ 8,190,902 $ 4,556,489 $ 3,434,836 $ 1,602,636 F:\FINANCEIBUDGET\Budget06\BooklFirsl Reading 051004 - 8 - 9YLg/2005 Version 2 Changes Highlighted REVENUE Real Estate Transfer Tax Golf Course Lease Lottery Revenue Project Reimbursements AIPP Revenue Interest Income & Other Transfer from GF Recreation Amenity Fees Total Revenue EXPENDITURES Annual Maintenance RETT Collection Costs Rec. Path Capital. Maintenance Betty Ford Alpine Gardens Support Tree Maintenance Forest Health Management Street Furniture Replacement Black Gore Creek Sand Mitigation Park Capital Maintenance Bear Proof Containers Park, Path 8 Landscape Maintenance Subtotal Maintenance . Recreation PathlTrail Development Katsos Ranch Cascade Skier Bridge Cascade Bike Path Trailhead Development N. Frontage Rd. (School to Roundabout) Village Streetscape Design 8 Implement Meadow Drive Subtotal Pathways Capital Maintenance ADA Compliance w/VRD Raw Water Project Stream Tract Mitigation Pirate Ship Park -Per Safety Pian Big Hom Park -Per Safety Plan Retrofit Park ResVOOms-3 seasons TOWN OF VAIL 2006 BUDGET PROPOSAL REAL ESTATE TRANSFER TAX FUND SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE 2004 2005 2006 Audited 2005 Amended Proposed Actuals Budget Budget Budget Project Information 4,850,152 4,623,000 6,000,000 6,175;000` Adjusted to Vend 107,941 115,956 115,956 119,435 21,686 20,000 20,000 20,000 56,600 - 3,300 35,000 - - 116,372 51,000 79,000 56,000 - 10,762 - 226,745 194,60D 360,000 125,000 2005 adjusted due to redevelopment; outer years due to Vend 5,414,496 5,004,556 6,589,018 6,495,435 240,987 231,150 300,000 308,750 `: 62,178 140,608 213,628 140,000 75,000 94,000 122,000 80,000 28,410 87,000 87,000 33,000 50,000 250,000 12,969 25,000 37,030 25,000 150,000 100,000 100,000 100,000 0 114,500 114,500 95,000 0 10,000 19,500 - 749,963 1,097,991 1,097,991 1,213, 768 1,319,507 1,900,249 2,141,849 2,245,518 Collection fee remitted to the General Fund Capital maintenance of the town's rec. path system 05 $44K for pond reconfiguration, b6 $30K match for LOCO Provide additional trees to Vail's public areas Pine beetle mitigation in conjunction w! VA & Forest Service Additions and replacement of street furniture New in'05 to maintain ptaygoumds, resVOOms, etc. In TOV parks Ongoing path, park and open space maintenance - 500,000 Resurface rec path from Sunburst to E. Vail 106,305 Bridge improvements contingent on Tract K 150,000 150,000 Widen recreation path from W. Haven to tennis courts 3,443 20,000 36,555 20,000 improve treilheads 592,744 - 57,256 Fund Path from Red Sandstone Pedestiran Brdg to Roundabout 2,450,000 2,300,000 2,525,000 1,250,000 Included Mill Creek Court, also funded from Capital - 25,000 1,025,000 3,046,187 2,470,000 2,900,116 2,795,000 50,000 50,000 50,000 Shared costs with VRD -recreational facilities 1,042 228,097 228,097 - Convert parks from treated water to raw water 35,000 - 298,782 - 36,888 - 225,000 225,000 - 200,000 F:\FINANCEIBUDGET1Budget06\Book\First Reading 051004 - 9 - 9/2912005 Version 2 Changes Highlighted TOWN OF VAIL 2006 BUDGET PROPOSAL REAL ESTATE TRANSFER TAX FUND SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE 2004 2005 2006 Audited 2005 Amended Proposed Actuals Budget Budget Budget Project Information Public Art 62,555 120,000 167,419 75,000 Seibert Circle 1,134,000 Subtotal Capital Maintenance 382,379 623,097 1,878,404 325,000 Park Development Donovan Park White Water Park Gore Creek Promenade Bridge Skate Park Vail Memorial Park Subtotal Park Development Open Lands Open Space Acquisition Subtotal Open Lands Project Management Parks and Landscaping AIPP Subtotal Project Management Total Expenditures Revenue Over (Under) Expenditures Transfer to Capital Projects Fund Transfer to Genreral Fund Beginning Fund Balance Ending Fund Balance 3,266 41,000 49;734 41,683 - - 118,317 Funds 3rd hole at Whitewater Park -will move '04 to '06 - - 125,000 Will move '04 to 'O6 100,000 100,000 300,000 Per councils request 10/19/04 2,250 50,000 + Council wntribution 44,949 141,000 149,734 593,317:." 500,000 500,000 300,000 500,000 500,000 300,000 79,491 81,735 81,735 - Landscape architect, '06 included w/ Park, Path 8, Landscpe 84,326 84,326 58,598 AIPP salary and operating expenses related to RETT 79,491 166,061 166,061 58,598 4,854,763 5,800,407 7,733,964 6,317,433 559,733 (795,851) (1,144,946) 178,002 (1,130,205) - (27,435) - 6,280,458 4,589,872 5,682,551 4,537,605 S 5,682,551 S 3,794,021 b 4,537,605 5 4,715,607 F:\FINANCE\BUDGET16udget06\Book\First Reading 051004 - 1 ~ - 9/29/2005 Version 1 TOWN OF VAIL 2006 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING FUND 2005 2006 2004 2005 Amended Proposed Actuals Budget Budget Budget Revenue Business Licenses $ 308,198 $ 308,000 $ 308,000 $ 304,000 Eamings on Investments 940 - - - Total Revenue 309,138 308,000 308,000 304,000 Expenditures Marketing Expenses 311,000 280,000 280,000 280,000 Collection Fee -General Fund 15,410 15,400 15,400 15,200 Total Expenditures 326,410 295,400 295,400 295,200 Revenue Over (Under) Expenditures (17,272) 12,600 12,600 8,800 Beginning Fund Balance 36,702 25,902 19,430 32,030 Ending Fund Balance $ 19,430 $ 38,502 $ 32,030 $ 40,830 DEBT SERVICE FUND 2005 2006 2004 2005 Amended Proposed Actuals Budget Budget Budget Revenue Transfer from Capital Projects Fund $ 2,337,905 $ 2,422,154 $ 2,422,154 $ 2,236,200 Eamings on Investments and Other 9,621 - - - Total Revenue 2,347,526 2,422,154 2,422,154 2,236,200 Expenditures Principal ,1,605,000 1,695,000 1,695,000 1,755,000 Interest Expense 689,098 620,299 620,299 562,324 Fiscal Agent Fees 1,400 2,500 2,500 2,500 Total Expenditures 2,295,498 2,317,799 2,317,799 2,319,824 Revenue Over (Under) Expenditures 52,028 104,355 104,355 (83,624) Beginning Fund Balance 130,210 171,508 182,238 286,593 Ending Fund Balance $ 182,238 $ 275,863 $ 286,593 $ 202,969 First Reading 051004 - 11 - 9/29/2005 Version 1 TOWN OF VAIL 2006 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND Revenue Town of Vail Interagency Charge Insurance Reimbursements & Other Earnings on Investments Equipment Sales and Trade-ins Total Revenue Expenditures Salaries 8 Benefits Operating, Maintenance & Contracts Capital Outlay Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2005 2006 2004 2005 Amended Proposed Actuals Budget Budget Budget 1,883,150 2,256,246 2,256,246 2,452,651 118,757 37,900 37,900 37,900 7,452 5,300 5,300 8,000 41 925 101,860 101,860 49,330 2 051 284 2,401,306 2,401,306 2,547,881_ 797,550 841,209 841,209• 878,101 738,583 801,842 801,842 937,100 341192 519,920 619,920 384,171_ 1 877 325 2,162,971 2,262,971 2,199,372 173,959 238,335 138,335 348,509 489,897 449,889 663,856 802,191 $ 663,856 $ 688,224 $ 802,191 $ 1,150,700 HEALTH INSURANCE FUND Revenue 2005 2006 2004 2005 Amended Proposed Actuals Budget Budget Budget Town of Vail Interagency Charge -Premiums 1,661,804. 1,794,500 1,794,500 1,970,800 Employee Contributions 256,479 278,000 278,000 248,600 Insurer Proceeds 68,958 - - - Eamings on Investments 12 844 10,000 10,000 13,500 Total Revenue 2 000 085 2,082,500 2,082,500 2,232,900 Expenditures Health Inuurance Premiums 242,510 248,000 248,000 279,000 Claims Paid 1,551,632 1,782,500 1,782,500 1,864,300 Short-term Disability Pay 91,141 25,000 25,000 56,000 Professional Fees 22,857 27,000 27,000 33,600 Total Expenditures 1,908,140 2,082,500 2,082,500 2,232,900 Revenue Over (Under) Expenditures 91,945 - - - Beginning Fund Balance 815,372 815,372 907,317 907,317 Ending Fund Balance 907,317 815,372 907,317 907,317 First Reading 051004 - 12 - 9/29/2005 .. TOWN OF VAIL 2006 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUN D BALANCE DISPATCH SERVICES FUND 2005 2006 2004 2005 Amended Proposed Actuals Budget Budget Budget Revenue E911 Board Revenue 369,000 345,660 345,660 473,074 Interagency Charges 719,068 814,058 835,928 864,376 Town of Vail Interagency Charge 463,813 559,034 559,034 525,994 Earnings on Investments 6,317 - - - E911 BOARD Capital Grant - - - - Other State Revenues - - 11,593 - Transferfrom General Fund - - 19,500 - Total Revenue 1,558,198 1,718,752 1,771,715 1,863,444 Expenditures Salaries & Benefits 1,290,383 1,326,856 1,332,646 1,418,874 Operating, Maintenance & Contracts 217,094 354,085 401,258 367,398 Capital Outlay 120,299 11,750 11,750 12,250 Total Expenditures 1,627,776 1,692,691 1,745,654 1,798,522 Revenue Over (Under) Expenditures (69 578) 26,061 26,061 64,922 Transfer to Capital Projects Fund (110,000) - - - Beginning Fund Balance 386,692 214,327 207,114 233,175 Ending Fund Balance 207,114 240,388 233,175 298,097 Version 1 First Reading 051004 = 13 - 9/29/2005 ~i JOHN W. GIOVANDO Erecrrtive Director EUGENIA ZUKERMAN Artistic Director BOARD OF TRUSTEES Kathleen S.-Eck Chairman Steve Pope Bice Chrzirn:ar: Jan Broman Treasurer Barbara Treat Secretary Adam Aron Paul Becker Bill Burns Tim Dalton Lucy Davis Sallie Fawcett David L. Ferguson Cookie Flaum Ceil Folz Led Gardner Linda Hart Farrow Hitt Liz Keay Alan Kosloff Rob Levine Patricia Lynch Martha Rehm Doug Rippeto Terie Roubos Oscar Schafer Jim Shpall Rod Slifer Phil Smiley Bill Stolzer Susan Sturm Douglas Tansill Karin Weber Dennis Wentz. Betsy Wiegers MAILING ADDRESS: Post Office Box 2270 Vail, Colorado 81658 PHYSICAL ADDRESS: 201 lb'Iain Street iYLinturn, Colorado 81645 Phone: 970.827.5700 Toll Free: 877.827.5700 Fax: 970.827.5707 E-mail: bravo@vail.net ~~nvw.vailmusicfestival. org Ms. Pam Brandmeyer Assistant Town M r Town of Va' 75 So rootage Road ail, Colorado 81657 - Dear P ~~`' / ~ `~ September 22, 2005 Thank you again for your support of the Bravo! Vail Valley Music Festival, and for allowing me the opportunity to address the Council last night. We sincerely appreciate your review of our grant request for funding support of general operating support and the New York Philharmonic residency for 2006 The season ended with record attendance of over 60,000, and we recently completed the tabulation of an audience survey and an economic impact study for the 2005 season. We were also very pleased to note that sales tax collection within the Town of Vail was up for July, and that some of that increase may be attributed to the Bravo! Festival. Enclosed please find the following: 1). 2005 Economic Impact Study: Tourism Valleywide 2). 2005 Economic Impact Study : Tourism Vail Only 3). 2005 Audience Survey 4). Vail Daily, September 21, 2005 article re: July Sales Tax Increase Thank you for your continued support to the ongoing success of the Bravo! Vail Valley Music Festival, and please feel free to contact us with any questions or comments. With best regards, John W. Giovando Executive Director Enclosures Cc: Members, Town of Vail Council Mr. Rod Slifer, Mayor Stan Zemler, Town Manager Reid r of Development .., '~, Bravo!~AIL ~A]C,LE~ ~~ 1VILLUS~C --__.._. Audience Survey Results 2005 Summary: A total of 252 surveys were taken over the course of the season. Surveys were distributed at two classical concerts, one pops concert, and one Vilar Center chamber concert. Not all questions were answered by all respondents. In those instances, only the completed answers were used to determine the answers. (Example, if only 230' people answered a question, the results were taken from a total of 230 instead of 252.) The results were then broken down into five different categories: Total responses, Day Visitors Only, Vacationers, Seasonal Residents (6 months or less), and Full-Time Residents (6 months or more). Residency Information: 40.00°faT-- ---- ~~~ - - ` ~ ``~' 2988°!0' 30.00°f~` ~ ,' .. _ .: ~ ~~, ..~,~r~~ ~~' ti~ 24.:7©°%~=~.~~ m~ ~~.~~ ~ _ .`, r ~~~~~~~*~, 20.00°fa , 9 ~s ~~r ,,;~ f ~_: :: xF 4; ,~- w , ~ Y , ~r~. r r 10.OOof - - -8:30, ' - - L 4 M' 0.00°/a Visiting for the day Vacationers Concert Types by Residency ~, ~~ ~! _ hL ~_ ~, r°- Seasonal Resident~ull-time Residents 60% -r- - -- - - -..~ ~~ i~ y - y 40% ,~:. ~# ~~ K ~.i ' ~ jr'' ' Sfy YY,x_ 1. { ,, i ... -. A r ~. A ~ l~. 4fQ.Z ~`~~ r Day Visitors Vacationerg Seasonal Residents Full-Time Residents ~^ Oroh 45% 50% 48% I 26% ^CleSSics 40% 50% 50% 50% ^ Pops 10% ' 0% Q% 0% ,OChamber 5% 0% 2% 24% 1 Average number of night's stay of vacationers: The average number of night's stay for vacationers was 7 nights. 30% 20% 10% 0% .,,,~, 1-2 3-5 6-8 Number of Days Staying The average cost of accommodations was $157.92. Lodging Location of Vacationers: 70% 60% 50% 40% 30% 20% 10% 0% g+ Vail Minturn Avon Beaver Edwards Eagle w/Friends Creek Festival as Influence on Vacation Plans: Of those surveyed who were either vacationers or visiting for the day, 46% cited BRAVO! as their main reason for visiting the valley. Years of Bravo! Attendance: First time 16.67% 2 ears 9.52% 3 or more 73.81 Number of Years of Attendance as related to Residency: 100% - - ----- - - 50% - = 0% Day Visitors- Vacationers Seasonal Residents Full-Time Residents First time 38% 45% 2% 5% Bi12 .ears 5% 18% 10% 4% ^ 3 or more 57% 37% 88% 91 2 Attendance (Note: some season ticket holders also noted the number of concerts they would be attending; for tracking attendance at both GFA and VCA, they are counted only as season ticket holders and not in the count for the specific number of concerts they specified.) Attendance at Gerald R. Ford Amphitheater 0 0.40% 1-2 30.40% 3-5 22.40% 6-10 18.00% 11-15 9.20% 16 + ..1.20% Season Tkt 18.40% Ford Amphitheater Attendance by Residency Status: i vu io T - -- - - -- - ,3`i~fiw'~+ 1t ~'~~c "y ^~, ~'~$~s~l~ffii~~~R+_ <~. Hi. } . _~ S >,'~ ~r3 ~kfS':She. ~ ~ ' 0 >. ~. r~'t } FI bt, f!~.Sk fi+rulrt^'s+ ,r L KG~ait Y r e .rr' .... .~. F¢+ _ g'- ! l~J~`e~~i. ',~-~ • f ~ ~^; Tai _F'e- , ~ Day Visitors Vacationers Seasonal Full-Time ~ 0 0% 0% 1 % 0% ^ 1-2 75% 66% 18% 4% ^ 3-5 20% 16% 27% 23% - % 16% 20% 21% Attendance at Vilar Center for the Arts: 0 43.15% 1-2 33.87% 3 8.87% 4 3.63% 5 4.03% Season Tkt 6.45% Vilar Center for the Arts Attendance by Residency Status: ,~~°_ - - ...... - - rr:, ~,: - - ~ - 0% _ - ~~ - - Day Visitors- Vacationers Seasonal ~ Full-Time Residents Residents ~ ®0 70% 60% 39% 28% ^ 1-2 20% 37% 34% 36% ^ 3 0% 0% 11 % 16% ^ 4 I 0% 2% 5% 4% 3 Dining Information: On average, respondents expected to pay around $40 per person. Planned ®ining Locations after Bravo! Concert 80.00% 60.00% 40.00% 20.00% 0.00% _ ,. ~- 57.93% , - ~ --_- - . r ---9:1 ~°!o- _ __12.20 :14.63% ~~ " 1;:83°To 0:61 % ~~. , 6°0 Vail Minturn Avon Beaver Edwards Eagle Eagle-Vail Creek 80% 60% 40% 20% 0% 80% 60% 40% 20% 0% 0 Dining - GFA . -, ° ~% ~.:. ,.. -- Vail Minturn Avon Edwards Beaver Eagle Eagle-Vail Creek - ~ DiningNilar Concerts ° Vail Minturn Avon Edwards Beaver Eagle Eagle-Vail Creek Food/Beverage Purchases: 40 respondents reported making food purchases at a Bravo! concert, and 104 reported making beer or wine purchases. That is 16% of patrons making food purchases, and 41 % making purchases of alcohol. Using only data of those who made purchases, the average amount spent on food was over $16, and the average amount spent on beer and wine was over $21. $150.00 ` Avera a Amount S`"ent on Food/Alcohol b Resd`enc - g p y Y"~ $100.00 - - $50.00 - - ,-__ _: ~-- ------- = - -- ---- - - --- :,~,: $0.00 Day Visitors Vacationers Seasonal Full-Time D Food $25.00 $65.55 $38.50 $20.64 Beer/Wine $23.50 $40.86 $86.18 $103.75 4 Other Activities While in the Vail Valley: Hikin 22.27% Bikin 14.04% Cam in 2.70% Fishin 6.24% Sho in 18.30% Horseback Ridin 1.99% Golf 10.78% Si htseein 12.91 Raftin 5.11 Other 5.67% "Other" included: Tennis (8) Walking/Running (4) Off-Roading (2) Swimming (2) Kayaking (2) Relaxing Lacrosse Garden Playground, Children's Activities Meditating/Writing Will Festival Influence Decision to return to Vail valley: Total Results Yes 74.36% No 15.38% Uncertain 10.26% By Residency Hunting, Entertaining Living Library Alpine Gardens Mini Golf Music Relatives Hot Air Ballooning 100% 80% - . - ~~ _y 60% - - , ~~ ,. 40% - ~ ~ ~F ? ~. - t ~. ..,. Seasonal Full-Time Day Visitors .Vacationers Residents i Residents ~ Yes 84% 72% 74% 50% ®No 11% 14% 18% 50% Uncertain 5% 14% 8% 0% 5 Patron Profile: Gender- Female 64% Ages of Patrons- 40.00% 35.00% 30.00% 25.00% 20.00% 15.00% 10.00% 5.00% 0.00% Level of Education High School or Equivalent Professional 1% Degree ~ Some College 14 /0 5% Male 36% Household Income $25,000 and lower $25,000-$50,000 2% ~ 5% $250,000 + ' _ - au,uuu-~ r a,uui 30% j? ~~ ~ 13% a I'Y ' %' $75,000- . q>= $100,000 ,r_-~ ,~ $200,000- 42 ~ege $250,000 , 9 /o $150,000 J $100,000- $200,000 $150,000 9% 18% 6 18-25 26-35 36-45 46-55 56-65 66-75 75 + C~annranhic lIS Location of PBtrOnS Northeast 7% Southeast 12% Midwest 10% Southcentral Texas Area 12% Rock Mountain Re ion. 54% Westcoast 5% [1f These from the Reckv Mountain Region from Rocky Mt Re ion % of Total Patrons Vail Valle 29% 16% Denver Area 63% 34% Other 8% 4% How Patrons Discovered BRAVO! News a er 25.00% Radio 1.10% Ma azine 2.94% Festival Brochure/Mailin 12.50% Internet 5.15% Hotel Concier a 1.84% Travel Brochure 0.74% Friend or Relative 34.56% ~/ 1.10% Festival Poster 2.57% PRIMA 0.00% Other 12.50% Rv Racir~IQnr_v Status Day Visitors Vacationers Seasonal Residents Full-Time Residents News a er 2% 4% 12% 8% Radio 0% 0% 0% 1 Ma azine 0% 0% 2% 1 Festival Brochure/ Mailin 2% 2% 5% 5% Internet 1 % 2% 1 % 1 Hotel Concier a 0% 1 % 1 % 0% Travel Brochure 0% 0% 0% 0% Friend or Relative 3% 12% 12% 9% TV 0% 1% 0% 0% Festival Poster 0% 0% 2% 1 PRIMA 0% ~ 0% 0% 0% Other 92% 77% 65% 75% The majority of "Other" responses included "past attendance." Bravo! Vail Valley Music Festival 2005 Economic Impact Study Results Spending I Total Taxes Collected All Taxes Economic Im act State Eagle Cty Vail Avon Beaver Creek GRFA Spending ht Di i $ 194,964 540 219 $ 1 $ $ 5,654 $ 2,924 $ 8,773 367 $ 18,293 $ 36,013 35 $ $ - 4,103 $ $ - 5,124 n ng Concert Nig Tourism-Vacationers , , $ 8,549,284 $ , 247,929 $ 128,239 $ 310,704 $ 47,876 $ 15,131 Totals' $ 9,963,788 $ 288,950 $ 149,457 $ 355,491 $ 51,979 $ 20,255 $ 866,131 In September 2005 Bravo! Vail Valley Music Festival compiled an economic impact study based upon food 8 beverage purchases made by concert goers at the Gerald R Ford Amphitheater (GRFA), members of the audience who came to the Vail Valley because of the Festival and subsequently spent on lodging, shopping, dining and activities and members of the audience who dined out on concert nights. Based upon an audience suvey distributed throughout the summer of 2005 to 252 Bravo! concert goers, on average concert goers spent $11.28 per family on food and beverage while at the GRFA, multiplied by attendance it was determined that $194,964 was-spent at the GRFA on Bravo! concert nights resulting in $8,773 collected in taxes by the Town of Vail and $2,924 collected in taxes by Eagle County. Based upon this same survey 64.6% of the audience will dine out on concert evenings. The survey also broke down where these concert goers would dine, depending on whether they were concert going in Vail or Beaver Creek (no surveys were distributed at other venues and attendance was not taken in to consideration from other venues). Those 64.4% dining out said they would spend an average of $40 per person on dining that evening. Multipyling this by concert attendance in Vail and Beaver Creek determined that $1.2 million would be spent on dining on concert evenings. Based upon this same survey 24.5% of the audience are vacationers and 42% of the audience cited Bravo! as the main reason for their visit to the Vail Valley. On average Bravo! vacationers stayed 7 nights and spent $157.92 per night. Multiplying all of these numbers by attendance and then adding in RCC data of food/beverage, shopping and activity spending resulted in a total of $8.5 million spent by Bravo! vacationers who came to Vail because of Bravo! 59% of vacationers stayed in Vail, 14% in Avon and 3% in Beaver Creek, so it could also be determined that exactly where these people spent their money and how much taxes were generated for each area. The conclusion of this study is that a total of $10 million is brought to the Vail Valley community directly because of Bravo! preformances and that government entities collected $866,300 in taxes as a result. The state collected $288,600, Eagle County collected $149,500, the Town of Vail collected $355,500, Avon collected $52,000 and Beaver Creek collected $20,400. Bravo! Vail Valley Music Festival 2005 Economic Impact Study Tourism Valleywide Average Daiy Expemliture According to RRC Aesoefates' Food/Bev Shopping Activities Other Date Venue/Program 6/26/2005 RPO/GFA/Open 6/27/2005 RPO/GFA/Pops-Sinatra 6/29/2005 RPO/GFA1Ngwenyama 7/1/2005 RPO/GFA/Chee-Yun 7/2/2005 RPO/Beaver Creek/Free Pa 7/3/2005 RPO/GFA/Free Patriotic 7/5/2005 Soiree I/Black 7/6/2005 Midday INail Chapel 7/8/2005 DSO/GFA/Open 7/9/2005 DSO/GFA/Litton 7/10/2005 DSO/GFA/Broadway 7/1/2005 Soiree II/Weber 7/12/2005 Vilar Chamber 1 7/13/2005 DSO/GFA/Celtic Pops 7/15/2005 DSO/GFA/Beaux 7/16/2005 DSO/GFA/Camten 7/18/2005 Intro I/Cordillera 7/19/2005 Chamber II 7/20/2005 Midday IlNail CFiapel 7/20/2005 Soiree III/Frampton 7/22/2005 NYP/GFA/Open 7/22/2005 Gala 7/23/2005 NYP/GFA/Brey-Phelps 7/24/2005 NYP/GFA/Maazel 7/25/2005 Intro II/Gypsum 7/26/2005 NRO/GFA/Free Family 7/26/2005 Chamber 111 7/27/2005 NYP/GFA/Festive/Ehnes 7/28/2005 NYP/GFA/Lang Lang/Zhan 7/29/2005 NYP/GFA/Festive/LangLan 7/31/2005 Soiree IV 8/1/2005 Intro III/Eagle 8/2/2005 Chamber IV 8/4/2005 Chamber V Total 42%of Bravot Bravo! Vacationers Vacationers spend on Bravo/ cite Bravo/ average Vacationers as main 1157.92 per stay an average 24.776 of reason for night on of 7 nights in Eagle Cty lax audience are coming to accommo- i aQ 536 C81 E57 ~ 821 ( ~ $4 Totat the Vail Valley State Tax 2.9% 1.5% Attendance v acationers Vail , 4 ons lot 472 187 $ 29 $ 719 6 $ 10,638 $ 3,919 $ 747 $ 51,494 $ 360,461 $ 10,453 $ 5,407 1799 1556 44 384 , 161 $ 25,491 $ , 5,811 $ 9,201 $ 3,390 $ 646 $ 44,539 $ 311,772 $ 9,041 181 8 $ $ 4,677 232 4 1408 348 146 $ 23,067 $ 5,258 $ 8,326 $ 3,067 $ 584 555 $ $ 40,303 270 38 $ $ 282,118 891 267 $ $ , 7,769 $ , 4,018 1337 330 139 $ 21,904 605 1 $ $ 4,993 764 11 $ $ 7,906 627 18 $ $ 2,913 862 6 $ $ 1,307 $ , 90,165 $ , 631,158 $ 18,304 $ 9,467 3150 778 4 , 327 $ 5 701 353 $ 55 $ , 698 12 $ , 20,105 $ , 7,407 $ 1,411 $ 97,321 $ 681,250 $ 19,756 $ 10,219 3400 64 0 8 16 , 7 $ 1,048 $ , 239 $ 378 $ 139 $ 27 $ 1,832 $ 12,824 $ 372 819 $ $ 192 424 141 35 15 $ 2,310 $ 527 $ 834 $ 307 525 3 $ $ 59 671 $ $ 4,036 314 46 $ $ 28,252 324,195 $ $ 9,402 $ 4,863 1618 400 168 $ 26,507 $ 6,043 606 5 $ $ 9,568 876 8 $ $ , 270 3 $ 623 $ . , 42,965 $ 300,752 $ 8,722 $ 4,511 1501 371 156 $ 24,590 663 245 $ 38 $ $ , 814 8 $ , 13,955 $ , 5,141 $ 979 $ 67,553 $ 472,868 $ 13,713 $ 7,093 2360 81 583 20 , 8 $ 1,327 $ , 303 $ 479 $ 176 $ 34 $ 2,319 $ 16,230 917 63 $ $ 471 854 1 $ $ 243 959 319 79 33 $ 5,226 $ 1,191 $ 1,886 $ 695 189 5 $ $ 132 988 $ $ 9,131 182 68 $ $ , 477,276 $ , 13,841 $ 7,159 2382 588 247 $ 39,023 $ 8,896 426 5 $ $ 14,085 592 8 $ $ , 165 3 $ 603 $ , 41,591 $ 291,134 $ 8,443 $ 4,367 1453 359 151 $ 23,804 504 193 $ 30 $ $ , 954 6 $ , 11,010 $ , 4,056 $ 773 $ 53,298 $ 373,084 $ 10,819 $ 5,596 1862 109 460 27 , 11 $ 1,786 $ , 407 $ 645 $ 237 $ 45 $ 3,120 $ 21,840 57 305 $ $ 633 662 1 $ $ 328 860 286 71 30 $ 4,685 $ 1,068 $ 1,691 $ 623 $ 119 39 $ $ 8,186 719 2 $ $ , 035 19 $ , 552 $ 286 95 23 10 $ 1,556 $ 355 $ 562 378 $ $ 207 139 $ $ 27 $ , 1,832 $ , 12,824 $ 372 $ 192 64 16 7 $ 1,048 645 0 $ $ 239 266 9 $ $ 671 14 $ 5,405 $ 1,030 $ 71,016 $ 497,112 $ 14,416 $ 7,457 2481 613 71 , 257 $ 4 702 30 $ 4 $ , 1,072 $ , 1,697 $ 625 $ 119 $ 8,215 $ 57,505 $ 1,668 952 12 $ $ 863 699 6 287 2229 551 , 231 $ 36,517 $ 8,325 $ 13,180 $ 4,856 $ 925 $ 63,803 595 59 $ $ 446,619 417 165 $ $ , 12,098 $ , 6,257 2082 514 216 $ 34,109. $ 7,776 $ 12,311 $ 4,536 218 $ $ 864 41 $ $ , 862 2 $ , 20,037 $ 581 $ 301 100 25 10 $ 1,638 318 $ 373 963 8 $ $ 591 192 14 $ $ 5,228 $ 996 $ , 68,697 $ 480,882 $ 13,946 $ 7,213 2400 593 249 $ 39, 604 4 $ $ , 049 1 $ , 662 1 $ 612 $ 117 $ 8,043 $ 56,303 $ 1,633 $ 845 281 1815 69 448 , 29 $ 188 $ 29,734 $ , 6,778 $ , 10,732 $ 3,954 $ 753 $ 51,952 $ 363,667 $ 10,546 265 14 $ $ 5,455 379 7 ~ 2455 606 255 $ 40,219 $ 9,169 $ 14,517 $ 5,348 1 $ $ 1,019 141 1 $ $ 70,272 716 78 $ $ 491,902 551,011 $ $ , 15,979 $ , 8,265 t 2750 679 285 $ 45,052 $ 10,270 $ 16,261 455 $ $ 5,99 168 $ , 32 $ , 2,204 $ 15,428 $ 447 $ 231 77 19 8 $ 1,261 852 $ $ 288 194 $ $ 307 $ 113 $ 22 $ 1,488 $ 10,419 $ 302 $ 156 52 293 13 72 5 $ 30 $ 4,800 $ 1,094 $ 1,733 $ 638 $ 122 $ 8,387 $ 58,708 340 76 $ $ 1,703 214 2 $ $ 881 145 1 381 94 40 $ 6,242 $ 1,423 $ 2,253 $ 830 $ 158 $ 10,906 $ , , , Totals 4426 S 699,014 S 159,350 S 252,304 5 92,954 5 17,708 S 1,221,328 5 8,549,284 E 247,929 E 128,239 "Source: Vail Valley Summer Visitor Research 2002, RRC Associates F, .~.. ,.d_. ~: O U i o~ o~ ao h .~ 0 U Qo .~ .~ 0 o- N a~ ,~ ~~ ~:, ~.. t.IGlll IJ 1 IGlll. Gll LIVI IJI IC-iGlll ~~~~ ~IV9~ ~~~~~ ~w construction ,sites ®.9 y - /~ -I -: c®@lecti®n~ ~y Edenrard St®ner _ DAU.,Y STAFF WRITER 2004- 2005 Percent - chap e VAI1:,. - Despite a• big drop- - ®Retail• • ? off_ in construction-riddled Lion-. $430,570 $438,651 +1.9 • ' a shead, overall..sales taA .collection. ~ - ~ .. for the town of Vail was up :for Julys - ®Lodging: compared with the.:same niontli last $248,726 $254,276 +2.2 summer. _ ~. .::.. - Vail.: collected $1.1.5 ~ million in ®. Food and beverage: .$323,851 $326,044 +0.7 sales tax m July. Tl1at'sup 2,2 per-, cent .over.. July 2004.-.;The last time ®Utiiitie§ and others: Vail collected more 'sales tax in July _ $125,375 $134,639. +7.4 - . -was-2001-. -- - _ _ _ - _ Disruptive construction in Lion- ®To#al: shead was evident in a drop in sales $1,128,522 $1,153,610 +2.2 c i C ll l taxes. o e t ons £or Ju y were down 14.7 percent. Bart and Yeti's owner Bill.Jewitt ~ said he saw a significant decrease in Whether business at his Lio_nshead establish- . businesses make it ~ ment this July, which he was expecting. ,He's hoping the drop-off ~,~ depend on . during `winte~~:will not be as bad. at , his bar.. and restaurant, which,is right Wlnter. - ` across the street from the gaping • ' X111 ~ewltt ~=::hole where.. the gondola building 7~OIICe StOOd. - OWNER, BART AND YEA'S "" ' "Whether businesses make it will depend on winter," he said. "If it's as bad as it was in summer, there "We're still up for the year, bu -will be a lot of businesses out of summer isn't as good as it was las :business." year," she said. She doesn't thinl Vail• Village, : on the other hand, ~ her business, in the Vail Village `saw a 5.1 percent;mcrease.in eollec- was adversely affected by construc• tions. over': July :2004; ..Collections tion. She cited the recent gasoline were up for retail, lod~mg and food . price .increase as a possible facto ' `and :beverage :. f := . ,, '~ ~ than cut into profits. : .:TucaBruno;~ ownerof .a clothing July sales tax in Cascade Village store in Vail Village that bears his .East Vail, Sandstone and West Vai: name, said business in July was was up 3.5 percent over last •year. about the same as last year, .and Out-of-town businesses that are August .has. been much better than subject to Vail sales tax- brought it ` he expected. He said he may have ., 11.9 percent more in July• than lass benefited from. 'customers. driven July. The majority of those taxes away • from the construction in come from utilities such as electric• • ! 'Lionshead. - - ity~and gas. Red Lion co-owner ~ Jenni_fei Long said business for July-.was Staff Writer Edward Stoner car - Mahout the same as last July. She said: be reached at 949-0555, ext. 604, o~ siimmer has been a little. slow: ~ estoner@vaildailvcnm.. l~ WEDNESDAY FREE PARIONG COUPON STAYS Date Structure # of trans. Sfree parking 12/0$/04 VTC 19 256 LH 15 215 12/15/04 VTC 21 256 LH 8 107 12/22/04 VTC 30 413 LH 6 93 1229/04 VTC 28 409 LH 10 127 01/05!05 VTC 53 793 LH 20 286 OI/12/05 VTC 53 752 LH 10 142 Ol/19/05 VTC 56 790 LH 25 351 0126/05 VTC ] l6 1558 LH 58 793 02/02/05 VTC 92 1353 LH 40 567 02/09/05 VTC 116 1656 LH 76 1018 02/16/05 VTC 216 3093 LH 107 1536 02/23/05 VTC 184 2440 LH 133 1827 03/02/05 VTC 191 2687 LH 111 1572 03/09/05 VTC 210 2918 LH 106 1443 03/16/05 VTC 0 0 LH 0 0 0323105 VTC 0 0 LH. 0 0 03/30/05 VTC 1 16 LH 0 0 04/06/05 VTC 185 2651 LH 116 1466 04/13/05 VTC 210 2830 LH 96 1227 TOTALS 2718 537,641 elk on, atx,~a~i d i3.sal t~~,c.s wketi. ~ ~.; va., t,a 4 ~ j3.a4 (fv-c.~su,~io~. tr-hCbIC i rN.~k. N61Gr ~ l~' TOWN OF VAIL EVENT RETURN -Birds of Prey • Budweiser Street Beat - in Vail Kick offto the Birds of Prey on schedule Wed Nov .30th • Participating hotels for BOP vendors, teams and VIP's -Marriott, Cascade and Lionshead Inn - 200 to 300 room nights (estimate) • VRI / WF World Cup International Ski Package. Host hotel Cascade at Vail. Vail Resorts is promoting this internationally through their European and UK sales agents. Estimate attendance 300 -first year of program. • TOV logo on all collateral material -poster, ads, start lists etc. • Beauty shot of Gore ~(S 2006 Regional Air Service Council Administration Fee Detail Town of Vail Total Budget Portion Sources (Income) 12% of $600K Guarantee $ 72,000 $1,200 Uses (Expense) Airplanner Fee $ 60,000 $1,000 -Negotiation & management of summer air flights Research Finn/New Program $ 2,500 $42 -Who's coming, where are they staying, how much do they spend? General. Liability Insurance (add'I cost only) $ 5,000 $83 -Additional $6M of coverage required by airlines WCTB Fee $ 4,500 $75 -Developing & implementing marketing plans, administering finances, scheduling/notifying 10 meetings/year, soliciting monetary support, billing/follow up with participants Total Uses (Expense) $ 72,000 $1,200 Net Income/(Loss): $ _ $ _ ~~q ~Vai~ September 26, 2005 Ladies and Gentlemen: As you have probably heard, starting this winter, Vail Resorts will be managing the town host program. Accordingly, I wanted to introduce myself and discuss the future of the program: My name is Kristan Carey and I am the manager of the on-mountain Community Guest Service Program. I work with Paul McGowan who is the assistant and we are both excited to have this opportunity. For the 2005/2006 winter, except for some minor details, the program will remain largely unchanged. With a 20 day commitment (80 hours) you will be eligible to receive a Vail Resorts Volunteer Ski Pass or a Town of Vail Parking Pass. Shifts will be similaz to your previous arrangement on Saturdays, Sundays and peak holiday periods. We understand that many of you have started your hourly commitments over the summer. These summer hours will be credited towards your total obligation of 80 hours. Looking towards the future, we will no longer have hosts in town during the summer months. Starting the winter of 2006/2007, you will have to volunteer 160 hours between approximately Thanksgiving and Easter to complete the requirements of the program. Additionally, we will scale back the total number of "posts" in town and therefore the total number of volunteers. Next summer, the town hosts will operate through Brian Hall and Blue Creek Productions, Inc. If you aze interested in being a part of his crew next summer, he can be reached at (970) 926-5855. Please respond to this letter and let me know if you are interested in continuing to volunteer this winter. Furthermore, if you aze interested in joining the current on- mountain volunteers, please fill out and return the attached questionnaire. Interviews for the on-mountain volunteers will begin October 10~'. Please respond via email at kcazey(a,vailresorts.com. In your response, please include your mailing address and when you started with the town host program. If you have any questions, you may call me at 970-479-4020. Thank you, Kristan L. Carey Manager, Vail Community Guest Services .t v~.~ ..-yw~....~~. ~ ~~x .....~..._., ~~:. ~.~ ~..~. ~w.~. . Pam Brandmeyer -Community-Host Program ~ `~ ~~ ~ ~ _~~~ ~ ~~~~'~~ ~ ~~~`Page 1 From: Suzanne Silverthorn To: Pam Brandmeyer; Stan Zemler Date: 9/12/05 3:29:30 PM Subject: Community Host Program Looks like Vail Resorts is scaling back the community host program. Regarding next summer, I'll inquire about Brian Hall's coverage area to see if it includes Vail Village. (I'm figuring it will not). Then, we'll need to ask ourselves if this level of service is acceptable. Suzanne Silverthorn, APR Community Information Officer Town of Vail (970) 479-2115 (970) 479-2451 (fax) www.vailgov.com .~; ..s :_ Alliance ~~~ EAGLE COUNTY RECYCLES THE NUTSHELL In response to Vail Town Council wishes for clarification on what is proposed for the $15,000 funding request from the Eagle Valley Alliance, we submit this simple overview. The Basic Proposal: The Eagle Valley Alliance has proposed to Eagle County that we take over the County's recycling operation, currently comprising a cost contract to haul material from seven drop-off sites throughout the county. One of those sites sits on the west side of town offices. The County will direct to the Alliance what it currently budgets for the hauling. For this the Alliance will work to keep the sites cleaner and safer, and to increase diversion and participation rates. The Greater Goal: The full objective of this move, however, is to establish amission-based community organization for recycling that can make truly substantial inroads in recycling for our community. Recycling has reached its potential in our community with all the current solutions. With a dedicated, apolitical community organization, there are no limits to what we can achieve. What the Town of Vail Gets for $15,000: ~ - A clean, safe site for the hundreds of citizens and businesses that use it. - Town staff will no longer have to work to keep the recycling sites safe and clean. - Improved recycling diversion and participation rates. - A communication program to help community members understand recycling, how to participate and how it benefits the community. The program will include brochures, Web resources, advertisements, educational programs, etc. - The ability to measure per-site volumes and diversion rates. - Supports Town of Vail environmental management system (EMS) and environmental policies. - Facilitate other recycling solutions in the valley, such as curbside service for the towns of Eagle and Gypsum, convenient recycling alternatives for apartments and condominiums, computer and electronics disposal, and others. - Finally, amission-based organization that can work toward...providing agreater range of recyclable products (e.g. paperboard, all plastics, etc.), offering recycling services for events, reducing other waste streams (such as tires, compostable materials and construction waste) and many others. TO: VAIL TOWN COUNCIL FROM: STAN ZEMLER PAM BRANDMEYER JUDY CAMP GINA BENTZ DATE: 26SEP05 RE: COUNCIL CONTRIBUTION FOLLOW UP AND RECOMMENDATIONS Besides the narrative attached from various organizations, please note further collective staff comments and a recommendation toward '06 Council Contributions for your consideration. Should you have any questions, comments, or require further information prior to our meeting on October 4th, please do not hesitate to contact any one of us. Thank you. #1 BRAVO! VAIL VALLEY MUSIC FESTIVAL: Council contribution already discussed and set. Further information/back up only. #li VAIL CHAMBER AND BUSINESS ASSOCIATION (VCBA)/VAIL LOVES YOU COUPON BOOK: An internal audit was performed for each of the "free" Wednesdays, December '04 through April '05 (coupon slats attached). The total cost of the '04-'05 program was $37,000 in lost parking revenue. If Council wishes to endorse this program, staff requests expiration dates be applied to each coupon (e.g., 'This coupon valid for the 'OS-'06 ski season only.") and restrictions be placed on December 28, '05 and January 4, '06, as well as the restricted Wednesdays in March (March 15, 22, and 29) as was done last year. STAFF RECOMMENDATION: Staff does not recommend funding this program. It remains unclear whether this particular exercise was fulfilled by its intent of bringing Front Range skiers to Vail mid-week. #14 VAIL VALLEY FOUNDATION/BIRDS OF PREY: Please see attached narrative describing hotel participation and ROI. STAFF RECOMMENDATION: Fund at $14,000 cash. #18 VAIL VALLEY CHAMBER AND TOURISM BUREAU (WCTB)/2006 REGIONAL AIR SERVICE COUNCIL ADMINISTRATION FEE: In staffs earlier presentation, just one airline's guarantee was noted. Between both United's and American Airline's summer air service, the combined guarantee is closer to $600,000. Thus, of the 12% of $600,000 guarantee, approximately $72,000 goes to cover all "uses." The largest amount, $60,000, goes to AirPlanners for negotiation/management of summer air flights. This leaves $12,000 which then goes to research, general liability insurance and administration of the overall program by the WCTB. The administration oversight is being raised from $1,000 previously (10% of the guarantee) to $1,200 • (120!0 of the guarantee). Please see the attached budget. STAFF RECOMMENDATION: Fund at $1,200 cash. #19 VAIL RESORTS INC /COMMUNITY HOST PROGRAM: It appears Vail Resorts is scaling back the Community Host Program. Staff is inquiring into Brian Hall's coverage area to see if it includes Vail Village. It will then be necessary to decide whether this level of service is acceptable. The new request (same as the past) from VRI to complete the current Community Host Program that began in June of '05 is for 27 blue parking passes, 25 for the overall program and 2 to supplement our construction activity in the spring and fall. Please see the attached narrative from Kristan Carey, Manager of Vail Community Guest Services. STAFF RECOMMENDATION: Fund aE 27 blue parking passes,. an increase from the seven originally submitted. This is the same level as'05. Re-evaluate the overall program in conjunction w/VRI this coming spring. #22 EAGLE VALLEY ALLIANCE FOR SUSTAINABILIfY (EVAS): Please see the attached narrative. STAFF RECOMMENDATION: Staff does not recommend funding at this time. Staff recommends the applicant return to Council in. June '06 with a detailed plan during out of.cycle funding requests. #28 BATTLE MOUNTAIN HIGH SCHOOL (BMHS) HOCKEY BOOSTER CLUB (Booster Club): Following a meeting with Jerry Sibley (Booster Club) and Craig Denton (Vail Junior Hockey Club/VJHC) last week, the following is a summary. VJHC originally put BMHS Hockey under its wing, but three years aga (2002} entered into a contract w/the school district for district oversight and management. This contract included a clause allowing both the district and the club to "review and terminate" the existing contract on an annual basis. The board members of VJHC at that time agreed to raise $75,000, at $15,000/year to help support this athletic program. By year three, and with a new board in place who had tried unsuccessfully to renegotiate this amount as well as other issues, the new VJHC board went to the school district to say they could no longer be responsible for fund raising this amount, and thus were- terminating their contract. At that time, they had been unable to raise any of the $75,000 commitment outside the regular fund-raising they do for both VJHC and the BMHS Hockey Club for local programming and ice time. So last spring, the BMHS Hockey Booster Club was formed and entered into another voluntary contract w/the school district and agreed to the same terms as VJHC, with a guarantee of the total funding. It requires about $35,000 annually to run this program. Participants pay a per student $575 "sport fee" vs. the $75 "sport fee" other athletic teams pay. This Booster Club also participates and supports a larger BMHS school wide "super-booster" club to help off-set expenses for the collective individual sports. A further note: a "gate fee" at Dobson is collected for the BMHS Hockey Club games. This generates approximately $8,000 annually and is fed into all athletic programs at BMHS. Because not all sports are able to collect a "gate" fee, by consensus it had already been agreed that where collected, these moneys would be put into the general fund and divied up between the various sports. Even though it has now become clear the original $75,000 promised guarantee to BMHS has gone away, Rich Houghton, current Athletic Director for BMHS, has told staff he is approaching the school district to request the gate fee for BMHS Hockey be split, BMHS supplies the coach for the Huskys (practice one out of three days/week in Eagle -two days a week in Dobson Arena), and the Booster's Club pays his salary. As Council saw in the second letter, the request from the BMHS Hockey Booster Club had been revised from a request for ice time (a simple bottom line reduction in programming revenue to the Vail Recreation District at a value of $13,100) to a cash request from the Vail Town Council at $12,000. STAFF RECOMMENDATION: Staff believes this would set a costly precedent if Council were to begin cash funding a public school athletic sport. The staff recommendation is not to fund this request. #33 VAIL JUNIOR HOCIa=Y CLUB (VJHC): Besides what has already been stated in conjunction w/the BMHS Hockey Boosters Club, it should be noted VJHC is a 24-year-old Town of Vail non-profit organization. Its primary fund-raiser for the year is the three-weekend tournament sponson~d by VJHC. In the past, this has occurred the first three weekends in November preceding Thanksgiving. Because of a booking VRD lost on two of these three proposed weekends in '05, VJHC has agreed to work w/the VRD on booking a part of their .event in October and/or December rather than the first three weekends in November. The event brings players and their families into Vail for a three day/three weekend tournament, thus also providing opportunities for lodging, retail and food sales. STAFF RECOMMENDATION: Approve 9 days of ice time between October and December of '06. The VRD also believes it is a good event and would support this solution.