HomeMy WebLinkAbout2006 Town Council Agendas Work SessionTOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:00 NOON, TUESDAY, JANUARY 3, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
Lunch Will Be Served.
1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
2. Joel Heath ITEM/TOPIC: Commission on Special Events (30 min.)
• 2005 Special Event Survey data as compiled by Untraditional
Marketing.
3. John Gulick ITEM/TOPIC: Proposed IGA for mutual-aid assistance between
Copper Mountain Consolidated Metropolitan District Fire
Department and Town of Vail Fire & Emergency Services. (20
min.)
BACKGROUND RATIONALE: Over the past several years,
Copper Mountain Fire Dept. and Vail Fire Dept. have engaged in
mutual-aid emergency incident response along I-70 at Vail Pass.
Both fire department chiefs agree that it is mutually beneficial to
have equipment and personnel responding from both departments
to specific incidents requiring rescue or fire suppression. A formal
mutual-aid agreement is a mechanism for us to achieve greater
cooperation between departments and to provide enhanced
emergency services to guests traveling in and out of our
respective resort areas. Copper Mountain Fire wishes to have
affiliation with a municipality such as the Town of Vail, to become
eligible for membership in Colorado Intergovernmental Risk
Sharing Association (CIRSA). This would give them collateral
advantage to join the same insurance pool of which we are
members.
ACTION REQUESTED OF COUNCIL: Staff would like to discuss
details with the Vail Town Council and are seeking feedback on
this proposal.
RECOMMENDATION: Listen to presentation and provide
direction to staff.
4. Warren Campbell ITEM/TOPIC: Staff is requesting a work session with the Town
Jack Hunn Council regarding the West LionsHead Master Plan in order to
Bob Fitzgerald review the initial development concepts and future goals and
objectives for the land area. The initial concepts include the
addition of a skier gondola in the location of the existing BP
(Amoco) gas station and the development of mixed use areas,
including housing, retail, and office spaces, along the north side of
the Master Plan study area. Another aspect of the initial concepts
includes the possible relocation of the South Frontage Road to the
north which would parallel the Interstate. Staff is seeking direction
from Town Council regarding the initial concepts for this Master
Plan study area. (45 min.)
ACTION REQUESTED OF COUNCIL: Staff is seeking feedback
from the Vail Town Council regarding whether the West
LionsHead Master Plan concepts are in line with the Council's and
Town's expectations for this area. Staff will provide a brief
presentation of what has been accomplished in the joint meetings
between Vail Resorts, Town Staff, select Council and Planning
and Environmental Commission members, and the public thus far.
RECOMMENDATION: No formal recommendation is required at
this time.
5. Warren Campbell ITEM/TOPIC: A request for work session with the Vail Town
Russ Forrest Council to discuss the development review process for the
proposed Crossroads development application. Staff would like to
present options in the review process for the redevelopment
application for Crossroads, located at 141 and 143 Meadow
Drive/Lot P, Block 5D, Vail Village Filing 1, and setting forth details
in regard thereto. (45 min.)
ACTION REQUESTED OF COUNCIL: Listen to a presentation by
the staff and provide feedback regarding the presentation.
BACKGROUND RATIONALE: During the review of the previously
submitted Crossroads development applications, issues were
raised regarding public benefits and the discrepancy between the
underlying Commercial Service Center zoning and the Vail Village
Master Plan recommendations. The Staff and Planning and
Environmental Commission are looking for feedback on these and
other matters. The goal of the work session is to look at ways to
improve the review process. Staff will provide a memorandum
which details this discussion in greater depth.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Town Council listen to the
presentation and provide feedback in order to more fully
understand the review process for the proposed Crossroads
redevelopment.
6. Ron Braden ITEM/TOPIC: Wireless Connectivity Update. (20 min.)
Agenda item to discuss the Town of Vail wireless initiative in the
Village and LionsHead core areas. Discussion to include a brief
overview on wireless options, process, pros and cons. Update
council on existing projects and funding sources.
7. ITEM/TOPIC: Information Update. (10 min.)
• Consent Agenda Procedure.
8. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
9. Matt Mire ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. § 24-6-
402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer
or sale of property interests and to determine positions, develop a
strategy or instruct negotiators regarding the disposition of real
property; 2) C.R.S. § 24-6-402(4)(f) - Personnel Matters,
discussion of annual reviews of the Town Manager, Town
Attorney, and Municipal Judge. (45 min.).
10. ITEM/TOPIC: Adjournment. (4:00 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, JANUARY 17, 2005 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:00 NOON, TUESDAY, JANUARY 17, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
Council will be served lunch.
1. Matt Mire ITEM/TOPIC: Executive Session, 1) C.R.S. § 24-6-402(4)(f) -
Personnel Matters, discussion of annual reviews of the Town
Manager, Town Attorney, and Municipal Judge. (60 min.).
2. Rex Keep ITEM/TOPIC: Council Photographs. (30 min.)
3. Todd OppenheimerlTEM/TOPIC: WET Design Introduction. (20 min.)
Theresa Powell and Andrea Silva of WET Design along with Brent
Lloyd of Wenk Associates will be introduced as the design team
for the Seibert Circle Streetscape Feature. Council will be asked
to make comments regarding the design direction to the design
team as they feel appropriate. Council will also be invited to
participate in the public input session scheduled for Wednesday,
January 18, 2006, 9 am to 12 noon, in the Council Chambers.
4. Warren Campbell ITEM/TOPIC: Site Visit. An appeal of the Town of Vail Design
Review Board's denial of a design review application, pursuant to
Section 12-11, Design Review, Vail Town Code, to allow for a
change to approved plans regarding architectural alterations
(existing skylights) to an existing residence, located at 1220
Ptarmigan Road/Lot 2, Block 8, Vail Village Filing 7, and setting
forth details in regard thereto. (20 min.)
ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify
the Design Review Board's denial of a design review application
pursuant to Section 12-11, Design Review, Vail Town Code.
BACKGROUND RATIONALE: On November 2, 2005, the Design
Review Board denied a request for a change to approved plans
pursuant to Section 12-11, Design Review, Vail Town Code, to
allow for a change to approved plans regarding architectural
alterations (existing skylights) to an existing residence, located at
1220 Ptarmigan Road. The appellants, Donald and Ronne Hess,
owners of 1220 Ptarmigan Road, have appealed the Design
Review Board's denial. Please refer to the staff memorandum
dated January 17, 2006, for additional information. On January 3,
2006, the Town Council tabled the Hess Residence appeal to
January 17, 2006.
STAFF RECOMMENDATION: Staff recommends that the Town
Council overturn with modifications the Design Review Board
denial of the Hess Residence design review application and
accept the modified design submitted by the appellant.
5. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
6. Ron Braden ITEM/TOPIC: Wireless Connectivity Update. (20 min.)
Agenda item to discuss the Town of Vail wireless initiative in the
Village and LionsHead core areas. Discussion to include a brief
overview on wireless options, process, pros and cons. Update
council on existing projects and funding sources.
7. Steve Denney ITEM/TOPIC: Incident Command System/Emergency
Management Update. (1 hr.)
Steve Denney from the Colorado Division of Emergency
Management will give a presentation on Council's role in critical
incident management for the Town of Vail. Included will be
conversations on; High Reliability Organizations, response
operations, command systems, disaster declarations, public
preparedness, recovery operations, Council's policy role and
emergency preparedness.
8. Gregg Barrie ITEM/TOPIC: Vail Whitewater Park Improvements /Pedestrian
Bridge Replacement. (30 min)
ACTION REQUESTED OF COUNCIL: Town Staff will be
presenting a recommendation for a significant improvement to the
Vail Whitewater Park located at the Gore Creek Promenade. Staff
is requesting that the Council weigh the merits of this proposal,
and to provide feedback as to whether to move forward with final
design, permitting, and bidding. Staff would return to Council prior
to construction for approval of a construction contract.
In addition, Staff is requesting a recommendation on the
replacement of the existing pedestrian bridge.
RECOMMENDATION: Approve the recommended next steps.
9. Greg Hall ITEM/TOPIC: Discussion of First reading of Ordinance No. 1,
Matt Mire Series of 2006 - an Ordinance vacating a certain part of the
system of Public Ways of the Town of Vail, Colorado, i.e., a parcel
of land located within chute road right-of-way, Lot P-3, Vail Village
Fifth Filing, Town of Vail, County of Eagle, State of Colorado as
recorded March 17, 2004, at Reception Number 871030 at the
Eagle County Clerk and Recorder, and setting forth details in
regard thereto. (5 min.)
ACTION REQUESTED OF COUNCIL Approve, approve with
modifications or deny on first reading of Ordinance No. 1, Series
of 2006.
BACKGROUND RATIONALE: The Town of Vail received this
portion of right of way with the creation of the founders garage plat
from Vail Resorts. The western portion was then to be deeded to
the Mill Creek condominium association. The streetscape design
for the Mill creek Court property has been completed and the cost
sharing agreement is completed. It is now known how much of the
western portion of the property can be vacated.
10. George Ruther ITEM/TOPIC: Discussion of First reading of Ordinance No. 2,
Series of 2006, an ordinance amending Chapter 4, Districts
Established, Section 12-4-1, Designated, Vail Town Code, to allow
for the establishment of the Public Accommodation - 2 (PA-2)
district, and setting forth details in regard thereto. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Ordinance No. 2, Series of 2006 on first
reading.
BACKGROUND RATIONALE: On January 9, 2006, the Town of
Vail PEC voted 6-0-0 (Gunion absent) to forward a
recommendation of approval for a proposed text amendment to
the Vail Town Code.
A copy of the staff memorandum to the PEC, dated January 9,
2006, has been attached for reference.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Vail Town Council approves
Ordinance No. 2, Series of 2006, on first reading.
11. ITEM/TOPIC: Information Update. (10 min.)
~:~ West Vail/LionsHead (Community Meetings)
~:~ Parking Task Force Meeting. (January 24, 1 p.m.)
~:~ Discussion and direction from Council on pursuing a joint Vail
Recreation District (VRD) and Town of Vail (TOV)
Comprehensive Recreation Master Plan. On January 10th,
the VRD approved an expenditure of up to $30,000 to jointly
fund w/the TOV a comprehensive recreation plan. If Council
wishes to move in this direction, an supplemental
appropriation from RETT of $30,000 is suggested by staff.
~:~ Town staff, including administration, fire administration and fire
line personnel, met with Charlie Moore and Bruce Meilkie
from Eagle River Fire Protection District (ERFPD) on January
11 to discuss current status of both departments. ERFPD will
be going to their voters May 2 to request a 1 to 1-1/2 mil
increase, half for operations (additional employees, increasing
shift size, increasing salary package, etc.) and half for capital
(Edwards station re-build, rolling stock, etc.). It was decided
further discussions may occur after the outcome of this
election and should be conducted by actual line personnel and
fire staff if there is a desire from both departments to move
forward at that time.
12. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
13. ITEM/TOPIC: Adjournment. (4:50 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, FEBRUARY 7, 2005 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:00 P.M., TUESDAY, FEBRUARY 7, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. Warren Campbell ITEM/TOPIC: Site visit. Crossroads. (30 min.)
2. Bill Gibson ITEM/TOPIC: Site Visit. An appeal of the Town of Vail Design
Review Board's approval of a separation request application
pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town
of Vail Design Review Board's approval of a separation request
application, pursuant to Chapter 14-10, Design Review Standards
and Guidelines, Vail Town Code, to allow for the physical
separation of a primary and secondary residence, located at 95
Forest Road/Lot 32, Block 7, Vail Village Filing 1, and setting forth
details in regard thereto. (15 min.)
ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify
the Design Review Board's approval of a separation request
application pursuant to Section 12-3-3, Appeals, Vail Town Code.
BACKGROUND RATIONALE: On December 21, 2005, the
Design Review Board approved a separation request application,
pursuant to Chapter 14-10, Design Review Standards and
Guidelines, Vail Town Code, to allow for the physical separation of
a primary and secondary residence, located at 95 Forest Road/Lot
32, Block 7, Vail Village Filing 1, and setting forth details in regard
thereto.
The Vail Town Council "called-up" this Design Review Board
action. Additionally, H.R. and Margaret B. Perot, Susan R.
Frampton, and Forest International, LLC have also filed an appeal
of this Design Review Board action. Please refer to the staff
memorandum dated February 7, 2006, for additional information.
3. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
4. Gregg Barrie ITEM/TOPIC: Bighorn Park Playground Improvements. (15 min.)
ACTION REQUESTED OF COUNCIL: Staff will be presenting to Council a design for
the Bighorn Park Playground Improvements. Staff is requesting
feedback and a recommendation for Staff to proceed with final
design and construction documents.
BACKGROUND RATIONALE: The Town Council approved the conceptual design for
the renovation of the playground in July of 2005. The design
included reusing parts of the existing play structures, replacing
worn out and outdated play equipment, and the addition of the
artistic "Bloom" play structures.
Since that time, Staff has made revisions to the plan to save more
of the existing structures, and has revised the play equipment list,
as well as completing the Site Plan.
The revised Site Plan adds shaded seating areas, ADA
accessibility, and enhancements to the natural environment of the
play area. With a recommendation to proceed with the proposed
Plan, Staff will complete Construction Documents and proceed
through the bidding process. Once bids are received, and the
project budget confirmed, Staff will return to the Council for
approval to enter into a construction contract.
STAFF RECOMMENDATION: Approve the revised Site Plan, and
direct Staff to proceed with Construction Drawings and Bidding.
5. Leslie Fordham ITEM/TOPIC: Sculpture for Bighorn Park. (5 min.)
ACTION REQUESTED OF COUNCIL: Recommend that council
vote on the AIPP expenditure at the February 7, 2006 evening
meeting.
BACKGROUND RATIONALE: The Art in Public Places board
voted unanimously to appropriate up to $35,000 for the purchase
of a sculpture for Bighorn Park by environmental artist Patrick
Marold. The "Community Stone" sculpture will be a 6 foot high
glacial boulder, from a local source, bearing the handprints of Vail
residents. The exact location within the park will be determined by
TOV project managers in collaboration with AIPP and the artist.
6. ITEM/TOPIC: Information Update. (10 min.)
~:~ Revenue Update.
~:~ Bus Service Update.
~:~ Housing Policy Update.
~:~ Vail Lodging Occupancy.
Included in your packet is the summary of booking patterns as of
December 31, 2005, which was jointly funded by the following:
TOV (from Stan's economic development $), $5,000; Vail Local
Marketing District, $5,000; VRI, $25,000; and BCRC, $15,000
(who gets their own executive summary.) The report provides
understandable information on trends in layperson's language.
The town will receive this report on a monthly basis. Currently,
March bookings "warrant attention," while April is strong due to a
late Easter.
~:~ 2007 Community Meeting Dates
Consideration of:
Tuesday, January 9, 2007, from 5 to 7 p.m. or 6 to 8 p.m.
--or--
Thursday, January 11, 2007, from 5 to 7 p.m. orb to 8 p.m.
~:~ Update on Process for $50,000 Construction Mitigation
~:~ West Vail Update
~:~ West LionsHead Update
7. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
8. Matt Mire ITEM/TOPIC: Executive Session, pursuant to C.R.S. § 24-6-
402(4)(b)(e) - Conferences with attorney for the purpose of
receiving legal advice on specific legal questions; and to
determine positions, develop a strategy and to instruct negotiators
re: Developer Improvement Agreement for Crossroads
Redevelopment proposal. (45 min.)
9. ITEM/TOPIC: Adjournment. (3:25 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, FEBRUARY 21, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:00 P.M., TUESDAY, FEBRUARY 21, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. Matt Mire ITEM/TOPIC: Public Officials training for Town Council and
appointed board members -Representatives from the Town's
insurer, Colorado Intergovernmental Risk Sharing Agency
("CIRSA"), will provide public officials training for the Vail Town
Council and appointed board members. The presentation will
include: a preview of loss control issues; a public officials liability
presentation; and a presentation regarding practical quasi-judicial
suggestions. Chris Krall, and Tami Tanoue from CIRSA will be
present to make the presentation and answer questions. (2 hrs.)
2. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
3. Russ Forrest ITEM/TOPIC: Vail Community Plan. (20 min.)
BACKGROUND: The Town of Vail Community Visioning
Selection Committee has selected four finalists from proposals
received in response to the scope of work soliciting assistance
with the facilitation and development of the Community Vision and
Plan. On February 21St from 8:00 a.m. to 12:00 p.m. in the
Council Chambers, the Selection Committee will interview these
four professional visioning and planning teams and encourages
the Town Council to attend and participate in this meeting.
The purpose of discussion at the February 21St Town Council work
session is to:
A. Provide Council an update on the selection process for a
consulting and facilitation resource for the community plan.
The Selection Committee may have a recommendation by the
work session or may simply recommend several next steps to
arrive at a finalist, and
B. Review and approve a budget for the project.
ACTION REQUESTED OF COUNCIL: Receive an update on the
selection process and the proposed budget.
4. ITEM/TOPIC: Information Update. (10 min.)
~:~ Channel 5, Capital Grant Update
Channel 5 received a capital grant in '06 for the purchase of a
Sony DSR-1500A Player/Recorder ($6,000) and a TB/Terabytes
Drive ($2,200). The new general manager, Jon Donofrio, has
found better prices, thus leaving a balance of $1,806.05 (not
including unknown shipping/handling charges). Channel 5 would
like to use the balance to re-wire the switch room. An itemized list
of additional purchases to this will follow.
~:~ Economic Advisory Council.
~:~ Smoking Ordinance Update
5. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
6. Matt Mire ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. § 24-6-
402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease,
transfer or sale of property interests and to determine positions,
develop a strategy or instruct negotiators regarding the disposition
of real property. Conference with Attorney and receive legal
advice on specific legal questions. Re: Red Sandstone
Elementary School. (20 min.)
7. ITEM/TOPIC: Adjournment. (4:15 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, MARCH 7, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:30 P. M, TUESDAY, MARCH 7, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
2. Todd Oppenheimer ITEM/TOPIC: East Meadow Drive Streetscape. (15 min.)
ACTION REQUESTED OF COUNCIL: Approve request by staff
to negotiate construction contract for East Meadow Drive
Streetscape Improvements scheduled for 2006 and 2007.
BACKGROUND RATIONALE:
The Department of Public Works and Transportation has received
preliminary pricing for the East Meadow Drive Streetscape
Improvements from B&B Excavating Inc. and Weitz Construction.
Preliminary pricing from both general contractors is favorable to
the town and consistent with the construction estimates and
project budget. Staff is requesting permission from the Council to
complete negotiations with both general contractors to achieve the
best possible price and schedule for the work. Staff will return to
the Council on March 21, 2006, with a request to enter into a
contract with the successful general contractor.
STAFF RECOMMENDATION: Approve the recommendation to
negotiate the final construction contract price for the East Meadow
Drive Streetscape Improvements.
3. Tom Kassmel ITEM/TOPIC: Right of Way Street Cut and Use permit fees. (15
min.)
ACTION REQUESTED OF COUNCIL Provide policy direction to
staff.
BACKGROUND RATIONALE: The Town of Vail has been
spending significantly more time in regulating the Right of Way
due to large construction projects and their requests for use of the
Right of Way. The current fee assessed is insignificant to the time
spent on these requests and needs to be updated.
STAFF RECOMMENDATION: Review fee structure proposal and
provide policy direction.
4. Leslie Fordham A, ITEM/TOPIC: Gore Creek Promenade Pedestrian Bridge
Greg Barrie Replacement. (15 min.)
ACTION REQUESTED OF COUNCIL: staff is requesting two
items for approval at the evening meeting:
Increase the Project budget to an amount to be determined
in an addendum to this memorandum.
2. Authorize the Town Manager to enter into a contract with B
& B Excavating, Inc. to construct the Gore Creek
Promenade Pedestrian Bridge Replacement Project.
BACKGROUND RATIONALE: In 2002, staff presented multiple
options to the Town Council regarding the existing pedestrian
bridge near the International Bridge. Options ranged from full
replacement to full removal. At the time, the Council
recommended replacing the bridge while reusing the existing
abutments.
In January 2006, staff was directed to proceed with the final
design and bidding of the project. Proposals have been solicited
from bridge contractors.
Please see the attached Memo for additional information.
STAFF RECOMMENDATION: Depending on the Proposals to be
received on Friday, March 3, staff will recommend approving an
appropriate budget and proceeding with the project.
B. ITEM/TOPIC: Artwork for Gore Creek Promenade Pedestrian
Bridge Replacement
ACTION REQUESTED OF COUNCIL:
Approve AIPP expenditure for pedestrian bridge railing.
BACKGROUND RATIONALE:
The Town of Vail Public Works department is soliciting proposals
to replace the pedestrian bridge at Gore Creek Promenade. If
approved, construction will begin in spring, 2006. AIPP would like
to enhance the appearance of the bridge by adding artwork to the
bridge railings.
This project was originally brought to the Town Council and
approved in 2002; however, modifications have been made to
keep within budget. A jury composed of Vail residents chose the
artist. The current proposal combines eight art panels with
traditional spindles. The panels depict Vail recreational activities
and are made of layered perforated stainless steel. Art in Public
Places voted unanimously to approve the artwork shown in the
attached drawings. The board is working with the artist to finalize
construction details. AIPP has approved spending up to $30,000
on the project.
5. ITEM/TOPIC: Information Update. (10 min.)
~:~ Revenue Update.
~:~ Vail Land Use Plan.
~:~ Spring Clean Up.
Last summer, the Town of Vail Council directed Vail
Environmental Health to discontinue paying Town Clean Up Day
participants a $25 donation to their favorite local charity, which in
most cases is a school sports team from one of the high schools
outside of Vail.
This year, the clean up day will be held on Friday, May 12, 2006,
at the Vail Mountain School, giving those students the opportunity
to participate in Vail's annual spring clean up. As directed by
Council, the school and students will not receive a donation;
however, the event will include a free barbecue lunch for all
volunteers participating in the event.
All the details of this year's clean up day event will be finalized in
April, 2006. Please do not hesitate to contact me if you have any
questions or suggestions.
6. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
7. Matt Mire ITEM/TOPIC: Executive Session pursuant to: 1) C.R.S. § 24-6-
402(4)(a)(e) - to discuss the purchase, acquisition, lease transfer
or sale of property interests and to determine positions, develop a
strategy or instruct negotiators regarding the disposition of real
property interests, RE: Timber Ridge Village (10 min.); 2) C.R.S.
§ 24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease
transfer or sale of property interests and to determine positions,
develop a strategy or instruct negotiators regarding the disposition
of real property interests, RE: real property acquisition (10 min.);
3) C.R.S. § 24-6-402(4)(b)(e) -conference with attorney to
receive legal advice on specific legal questions and to determine
positions, develop a strategy or instruct negotiators regarding the
disposition of real property interests, RE: Developer Agreement
for Crossroads Redevelopment. (1 hr. 20 min.)
8. ITEM/TOPIC: Adjournment. (4:10 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, MARCH 21, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:00 P.M., TUESDAY, MARCH 21, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. Russ Forrest ITEM/TOPIC: Community Development Open House. (30 min.)
2. Lorelei Donaldson ITEM/TOPIC: Design Review Board (DRB), Planning and
Environmental Commission (PEC) and Art in Public Places (AIPP)
Board Appointments. (45 min.)
ACTION REQUESTED OF COUNCIL:
1) Appoint four applicants to the PEC for a term of two years each
(through March 31, 2008).
2) Appoint three applicants to the DRB for a term of two years
each (through March 31, 2008).
3) Appoint two applicants to the AIPP for a term of three years
each (through March 31, 2009).
BACKGROUND RATIONALE:
There are currently four vacancies for PEC, three vacancies for
DRB and two vacancies for AIPP. The Town received five (5)
applications for the PEC; five (5) applications for the DRB
vacancies and three (3) applications for the AIPP.
Incumbent members of the PEC, DRB, and AIPP are noted by
asterisks below. Also, Nancy Sweeney has served two terms on
the AIPP and will only be able to serve an additional two years out
of the three year term if reappointed due to eight year term limits.
It is requested that the Town Council interview each applicant at
the work session and then appoint four applicants to the PEC;
three applicants to the DRB and two applicants to the AIPP at the
evening meeting.
The applicants are as follows
PEC: DRB: AIPP:
Dick Cleveland Mike Dantas Dorothy Browning
Anne Fehlner-Gunion* William DesPortes Gussie Ross*
Roland Kjesbo* Peter Dunning* Nancy Sweeney*
William Pierce Pamela Hopkins
Gwendolyn Scapello Margaret Garvey Rogers*
I have enclosed an attendance summary for each board for your
review.
RECOMMENDATION: Appoint a total of four members to the
PEC for two-year terms each; three members to the DRB for two-
year terms each; and two members to the AIPP for three-year
terms each.
3. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
4. Todd Oppenheimer ITEM/TOPIC: Discussion of East Meadow Drive Streetscape
Improvements. Award of bid to B&B Excavating. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve request by staff
to award construction contract for East Meadow Drive Streetscape
Improvements to B&B Excavating for an amount not to exceed
$4,288,111.
BACKGROUND RATIONALE: The Department of Public Works
and Transportation has completed negotiations for the East
Meadow Drive Streetscape Improvements with B&B Excavating
Inc. and Weitz Company. Staff has determined the construction
cost and contract terms provided by B&B Excavating are the most
favorable for the town. Staff is requesting permission from the
Council to enter into a construction contract with B&B Excavating
for an amount not to exceed $4,288,111.
The comparison of proposed costs are broken down as follows:
B&B Excavatina Weitz Company
Base Bid $3,953,611 $4,041,745
Boiler Room Allowance $ 250,000 $ 250,000
3rd Boiler $ 84,500 $ 75,000
Total $4,288,111 $4,366,745
Difference = $78,634 in favor of B&B Excavating.
Through negotiation both contractors required two construction
seasons to complete the streetscape work from Vail Road to the
west property line of Crossroads. Currently, without a
commitment from the private property owners, work in the Right-
of-Way will begin in the spring with utility trench and snowmelt
mains. Finished streetscape improvements in the ROW and on
private property would be completed in the fall.
The two year budget for streetscape improvements on East
Meadow Drive, between Vail Road and Slifer Square, is
$5,600,000. The overall construction costs to the TOV are
projected to be within budget because of the substantial developer
and private property reimbursements.
STAFF RECOMMENDATION: Approve the request to enter into
a construction contract with B&B Excavating for the East Meadow
Drive streetscape Improvements.
5. Rachel Friede ITEM/TOPIC: Discussion on encroachments into town-owned riparian
stream setbacks. (30 min.)
ACTION REQUESTED OF COUNCIL: Provide staff with further
direction regarding enforcing violations of encroachment into town-
owned riparian stream setback properties.
BACKGROUND RATIONALE: In 2005, Town Council directed staff to
investigate possible encroachments into town-owned stream
setbacks. Staff has conducted a visual survey of properties adjacent
to town-owned stream setbacks along Gore Creek from Vail Village
Filing 11, just east of the golf course spanning west to Cascade
Village. Staff identified twenty-four properties that had undergone
some form of modification or encroachment onto these sensitive
riparian areas. In some cases, adjacent property owners are
landscaping town-owned riparian property and using it as their own
land, with some adding seating along the creek. In more severe
cases, owners are building structures on these town-owned
properties. One property even has a basketball court built only feet
from the creek.
STAFF RECOMMENDATION: Staff recommends that the Vail Town
Council listen to the presentation by staff, which includes a Power
Point presentation detailing violations. Council should ask any
appropriate questions and provide staff with next steps regarding the
violations.
6. Sybill Navas ITEM/TOPIC: Commission on Special Events (CSE): Strategic
Plan Review. (15 min.)
The CSE would like to request 15 minutes on the Council's work
session agenda, Tuesday, March 21 for the purpose of presenting
the draft of the newly updated CSE Strategic Plan. The CSE
hopes to formally adopt the plan at their meeting on March 28,
and would like the council's input and approval prior to finalizing
the document.
7. Tom Kassmel ITEM/TOPIC: Discussion of Text Amendment to Title 8 Chapter 1
of the Town of Vail Code, Ordinance No. 7, Series of 2006, AN
ORDINANCE PROVIDING CERTAIN TEXT AMENDMENTS TO
TITLE 8, CHAPTER 1, VAIL TOWN CODE, REGARDING USE
OF THE PUBLIC WAY; AND SETTING FORTH DETAILS IN
REGARD THERETO. (10 min.)
BACKGROUND RATIONALE: On March 7th at the Council work
session town staff proposed to change the Public Way permit fee
schedule from a flat fee to a rate schedule that is relative to the
impact of the street cut or use of the Public Way. The proposal
included not only charging a fee for street cuts but also for use
and occupancy of the Public Way (i.e., construction staging) and
provided fee schedules for both construction season and non-
construction season. In order to accomplish this in accordance
with town code staff is requesting a text amendment to Title 8
Capter 1 of the Town Code to facilitate the change in fee
structure, along with cleaning up some inconsistencies that are in
Title 8-1.
STAFF RECOMMENDATION: Review the proposed text
amendment and approve first reading.
8. ITEM/TOPIC: Information Update. (15 min.)
• Year-End Investment Report
Section 2-2-8 of the Town Code requires an annual presentation
of the town's investment report, which is included in your packet.
We are in compliance with the objectives of our investment policy:
safety, liquidity, and yield in that order. We are also in compliance
with the diversity and maturity requirements of the policy which is
codified in the Vail Town Code, Title 2, Chapter 2.
• Spring bus service options/costs
History
Since 2003, with council approval, and a reduction in full time
employees (FTE), we have shortened the winter bus schedule.
We start mid-December rather than Thanksgiving, and end around
April 1 rather than mid-April. From the first Monday of April, we
provide a modified summer schedule for one or two weeks, and
then start our off season schedule the day after the mountain
closes. Paid parking ends on the last day the mountain is open.
Expenses and seasonal service hours
Winter 8370.00/day 310 hrs/day
Summer+ 8 hrs $4077.00/day 151 hrs. /day
Off Season $2,322.00/day 86hrs/day
Driver and bus per hour $27.00
Average April parking revenue $6,500 per day
Planned service
Provide summer schedule from Monday April 3 to Easter Sunday,
April 16
$24,570.00 14 days x 65 hours per day (summer /off season) x
27.00/hr = $1755.00 /day
Extended winter service to April 16
$60,102.00 additional to planned service.
14 days x 159 hrs per day (winter / summer) x $27/hr = $4293/day
• Development Project Update.
9. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
10. ITEM/TOPIC: Adjournment. (4:00 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, APRIL 4, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:00 NOON, TUESDAY, APRIL 4, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
LUNCH WILL BE SERVED
1. Gregg Barrie ITEM/TOPIC: Site Visit. Gore Creek Pedestrian Bridge. (30 min.)
2. Gregg Barrie A. ITEM/TOPIC: Gore Creek Promenade Pedestrian Bridge
Replacement. (30 min.)
BACKGROUND RATIONALE: Four scenarios regarding the
bridge are as follows:
Scenario A - Remove only the bridge; leave the existing
abutments and concrete slab in place.
Scenario B -Remove the bridge and abutments, leaving the slab
in place.
Scenario C -Remove all bridge components and naturalize the
stream banks.
Scenario D - Replace the bridge structure on the existing
abutments.
Advantages and Disadvantages to each Scenario are included in
a Memorandum, along with cost estimates, scheduling, and
Whitewater Park impacts.
ACTION REQUESTED OF COUNCIL: Staff is requesting detailed
direction from the Council on the most desirable Scenario.
3. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
4. Kris Dropinski ITEM/TOPIC: ITEM/TOPIC: GreenPlay, LLC, has been retained
Karen Grannan by the Town of Vail (TOV) and Vail Recreation District (VRD) to
Rob Layton produce a Vail Parks and Recreation Master Plan. The project
participants, made up of Town Council members, VRD Board of
Directors, and TOV and VRD staff, met March 7th with GreenPlay
to review a vision statement, critical success factors, and to go
through a SWOT (Strengths, Weaknesses, Opportunities, and
Threats) exercise. In a joint setting, this afternoon's exercise is an
opportunity for both boards to get consensus as to next steps and
future outcomes and to provide direction to the project committee.
(90 min.)
5. George Ruther ITEM/TOPIC: A request for work session with the Vail Town
Council to present the methodology used to calculate building
height in the Town of Vail. (45 min.)
ACTION REQUESTED OF COUNCIL: Listen to a presentation by
the staff and provide feedback regarding the presentation.
BACKGROUND RATIONALE: The Vail Town Council has asked
staff to present the methodology used to calculate building height
in the Town of Vail. The purpose of this presentation is to educate
the Town Council on the methods used to determine building
height compliance according to the Vail Town Code.
6. Judy Camp ITEM/TOPIC: DISCUSSION OF THE FIRST READING
ORDINANCE NO. 8, Series of 2006, AN ORDINANCE MAKING
SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL
GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE
TRANSFER TAX FUND, HEAVY EQUIPMENT FUND, AND
DISPATCH SERVICES FUND OF THE 2006 BUDGET FOR THE
TOWN OF VAIL, COLORADO; AND AUTHORIZING THE
EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH
HEREIN; AND SETTING FORTH DETAILS IN REGARD
THERETO. (20 min.)
ACTION REQUESTED OF COUNCIL: Ask any questions or give
any comments regarding the 1St supplemental of 2006, Ordinance
No. 8, Series of 2006. An ordinance making supplemental
appropriations to the Town of Vail 2006 budget, in preparation for
approving the first reading during the evening session.
BACKGROUND RATIONALE: To be provided in a separate
memo.
STAFF RECOMMENDATION: Staff recommends the Town
Council approves Ordinance No. 8, Series of 2006, upon first
reading this evening.
7. George Ruther ITEM/TOPIC: Discussion of first reading of Ordinance No. 10,
Series of 2006, an ordinance repealing and re-enacting Chapter
12-20, Annexed Areas, Vail Town Code, to amend the process for
zoning district determination of annexed areas, and setting forth
details in regard thereto. (5 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Ordinance No. 10, Series of 2006 on first
reading.
BACKGROUND RATIONALE: On March 10, 2006, the Town of
Vail Planning and Environmental Commission voted 6-0-0 (Viele
absent) to forward a recommendation of approval for a
proposed text amendment to the Vail Town Code.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Vail Town Council approves
Ordinance No. 10, Series of 2006, on second reading.
8. Tom Kassmel ITEM/TOPIC: Discussion of New Public Way fee schedule,
Resolution No. 5, Series of 2006. (5 min.)
ACTION REQUESTED OF COUNCIL Approve new Public Way
fee schedule by resolution.
BACKGROUND RATIONALE: On March 7th at the Council work
session Town staff proposed to change the Public Way permit fee
schedule from a flat fee to a rate schedule that is relative to the
impact of the street cut or use of the Public Way. The proposal
included not only charging a fee for street cuts but also for use
and occupancy of the Public Way (i.e. construction staging) and
provided fee schedules for both construction season and non-
construction season. In order to accomplish this in accordance
with Town code staff is requesting Council approve this new
Public Way fee schedule by resolution.
STAFF RECOMMENDATION: Review the proposed fee schedule
and approve by resolution.
9. Matt Mire ITEM/TOPIC: Discussion of Resolution No. 6, Series 2006, a
Resolution of the Town Council of the Town of Vail Setting Forth
Findings of Fact and Conclusions Regarding Annexation Eligibility.
(5 min.)
ACTION REQUESTED OF COUNCIL: Approve Resolution No.
6, Series of 2006.
BACKGROUND RATIONALE: At the regular meeting on
February 21, 2006, the Town Council adopted Resolution No. 2,
Series of 2006, finding the Petition for Annexation is in substantial
compliance with C.R.S. § 31-12-107(1) and setting a public
hearing to determine if the proposed annexation complies with
C.R.S. §§ 31-12-104 and 31-12-105 or such parts thereof as may
be required to establish eligibility for annexation. This Resolution
is now required for the Town Council to make the formal findings
set forth in this Resolution No. 6, that the parcel of land proposed
to be annexed as set forth in the Petition for Annexation is eligible
for annexation to the Town of Vail.
STAFF RECOMMENDATION: Approve Resolution 6, Series of
2006.
10. Matt Mire ITEM/TOPIC: Discussion of First reading of Ordinance No. 11,
Series 2006, An Ordinance of the Town of Vail Annexing Certain
Real Property To the Town of Vail. (5 min.)
ACTION REQUESTED OF COUNCIL: Approve Ordinance No.
11, Series of 2006, on first reading.
BACKGROUND RATIONALE: On February 14, 2006, The Vail
Corporation filed with the Town Clerk for the Town of Vail a
Petition for Annexation requesting that the Town Council of the
Town of Vail commence proceedings to annex to the Town of Vail
a certain parcel of land located in Section 8, Township 5 South,
Range 80 West, of the 6th Principal Meridian, County of Eagle,
State of Colorado, the approved final legal description of which is
set forth as Exhibit A in this Ordinance No. 11. (the "Annexation
Property"). The Town Council, by Resolution No. 6, Series of
2006, has also determined with regard to the Petition for
Annexation for the Annexation Property: (i) the applicable
requirements of C.R.S. §§ 31-12-104 and 31-12-105 have been
met; (ii) an election is not required under C.R.S. § 31-12-107(2) or
31-12-112; (iii) no additional terms and conditions are to be
imposed on the annexation of the Annexation Property; and
(iv) the Annexation Property is eligible for annexation to the Town
of Vail. Accordingly, this Ordinance 11 shall operate to annex the
Annexation Property to the Town of Vail.
STAFF RECOMMENDATION: Approve Ordinance No. 11,
Series of 2006, on first reading.
11. ITEM/TOPIC: Information Update. (10 min.)
• Revenue Highlights.
12. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
13. Matt Mire ITEM/TOPIC:
14. ITEM/TOPIC: Adjournment. (5:00 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, APRIL 18, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:30 P.M., TUESDAY, APRIL 18, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
NO LUNCH WILL BE PROVIDED.
1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
2. Lorelei Donaldson ITEM/TOPIC: Interviews for appointments to the Vail Local
Licensing Authority (LLA) and Vail Local Housing Authority
(VLHA) boards. (30 min.)
ACTION REQUESTED OF COUNCIL:
1) Please interview the Local Licensing Authority (LLA)
applicants to fill two vacancies at the work session and
appoint two people to the LLA board at the evening
meeting; and
2) Please interview the Vail Local Housing Authority (VLHA)
applicants at the work session and appoint one applicant
to the VLHA (term expires May 31, 2011) at the evening
meeting
BACKGROUND RATIONALE:
LLA:
All applicants to the LLA must be citizens of the United States,
qualified electors of the Town of Vail, and have resided in the
Town of Vail for not less than two years preceding appointment,
and shall have no direct financial interest in any license to sell
alcoholic beverages or any location having any such license.
Duties of the five-member board include review of all Town of Vail
liquor license applications.
There are currently two vacancies on the LLA. The Town
received four (3) applications for the vacancy. The Council needs
to interview the applicants at the work session and then make the
appointment to the LLA at the evening meeting.
1
The applicants are:
3. Leslie Fordham
Kaye Ferry* Robert McKown*
Connie Knight Bryant Roth
*Incumbent board members
I have enclosed an attendance summary for the LLA for your
review.
VLHA:
Applicants must be full-time, year-round residents of Eagle County
who either are residents of the Town of Vail or work for a business
holding a Town of Vail business license. Authority members must
have a proven ability to be an effective advocate for a full range of
housing projects and be able to promote a vision for local
employee housing that has been approved of by the majority of
the Authority.
The role of Authority members is to act as Board of Directors for
the business of the Vail Local Housing Authority. The duties may
include Budget Approval, Adopting Policies, Advocacy, Staff
Oversight, Strategic and Long-Term Planning, Setting
Development and Acquisition Parameters and potentially
managing the existing Town of Vail deed-restricted housing
inventories.
Technical experience in
desirable: Financing
Construction/Construction
Legal.
one of the following areas is also
of Large Projects, Development,
Management, Planning, Design, or
The applicant is:
Mark Ristow*
*Incumbent board member
I have enclosed an attendance summary for the VLHA for your
review.
RECOMMENDATION:
Appoint two people to the LLA, and appoint one person to the
VLHA.
ITEM/TOPIC: Art in Public Places (AIPP) Temporary Art Program.
(10 min.)
2
ACTION REQUESTED OF COUNCIL: Endorse revised
Temporary Art Program. Appoint Town Council Member to serve
on a committee to determine appropriate artwork and fees for
leased property.
BACKGROUND RATIONALE: In 1997, Art in Public Places
initiated a "Temporary Art Program," allowing artists and galleries
to place approved artwork on town property for a renewable six-
month term. The current program faces a number of problems.
• Generates very little income.
• Galleries place artwork on town property without AIPP
permission creating liability and safety issues.
• The town looks "cluttered" with artwork.
AIPP BOARD RECOMMENDATION
In an effort to gain more control over artwork on town property,
generate additional income and address town liability, the board
intends to revise the program, as follows:
• AIPP has identified and approved twelve sites and/or applicant
can suggest a site.
• Charge market rates for what is essentially advertising on town
property.
• One year lease.
• Annual application deadline of 1 August.
• Annual installation deadline of 1 September.
• The town will include a standard format sign; all other
expenses will be the responsibility of the applicant.
• Signs will display "AIPP."
• AIPP will have the option of waiving the fee for select artists or
galleries.
• Code Enforcement is notified of trespassers and takes
appropriate action.
4. Nina Timm ITEM/TOPIC: Discussion of the employee housing issues in the
Russ Forrest Town of Vail and an overview of possible mitigation measures.
(60 min.)
BACKGROUND: The Town of Vail currently has 30% of the
workforce living within Town. With current development projects
creating an additional 1500 jobs and future redevelopment
projects creating an even larger number of new jobs, the Town of
Vail will need to implement additional housing mitigation measures
if the Town wants to ensure at least the same percentage of
employees continue to live in Town.
ACTION REQUESTED OF COUNCIL: Staff will present an
overview of the housing needs now and in the future and provide
an overview of housing actions to be considered. On May 2nd staff
would plan on an evening meeting to receive direction from the
Town Council on several recommended next steps.
5. Stan Zemler ITEM/TOPIC: Update on Process to Gather Community Concepts
Pam Brandmeyer for Disbursement of Conference Center Tax Collections. (45 min.)
Judy Camp
BACKGROUND RATIONALE: In November 2005, Vail's
electorate defeated an increase in the lodging tax to supplement
taxes approved in 2002 to build and operate a conference center.
The ballot question also contained a provision to rescind the 2002
taxes if the issue failed. As a result, on December 20, 2005, the
Vail Town Council approved second reading of Ordinance No. 27,
Series of 2005, which rescinded the 2002 taxes, ahalf-cent sales
tax and 1.5 percent lodging tax, effective January 1, 2006. To
bring closure to the matter, the Council was presented with the
option to either determine a refund methodology for disbursement
of the remaining conference center funds or prepare a ballot
question to determine how such revenues shall be used. On
February 7, 2006, after reviewing Conference Center Fund
disbursement options, Council provided staff with the following
direction:
• Refund mechanism will not be pursued as a viable option due to
the complications involved and loss of an overall community
benefit.
• Reallocation must be used to reflect the original intent of the
conference center taxes to "increase occupancy and increase
overall economic activity."
• A community outreach process is required to build community
consensus regarding a preferred reallocation concept to be
considered by Vail's electorate in November 2006; ballot language
must be finalized by mid-August.
Using Council's direction as a framework, a series of community
meetings took place during March and April to solicit ideas to
identify a new use for the revenue that would increase occupancy
and increase overall economic activity. The following themes
emerged from meetings involving five community sector groups
(lodging; community partners; neighborhoods; retail/restaurant;
and public at large):
• A year-round indoor event venue was named by four of the five
community sector groups as a top priority.
• Specifically, re-purposing Dobson Arena to house ayear-round
indoor event venue was mentioned by four of the five community
sector groups.
• Building upon the theme to use or renovate resources already in
place, two of the five sector groups identified the Golf Course
Clubhouse as a facility that should be re-purposed to meet
additional community needs.
4
• Four of the five community sector groups expressed support for
additional emphasis on group sales and marketing and/or special
events funding as a top priority, with the remaining sector
identifying the activity as an important consideration.
ACTION REQUESTED OF COUNCIL: Staff is seeking direction
from Council on next steps. Those options include:
• Identify concepts that are likely to meet the criteria of increased
occupancy and increased overall economic activity for additional
analysis. Some of the analysis could be performed by staff;
however, outside resources will be necessary depending upon
which options are of interest. Staff could return to Council on May
2 with a recommended process, time line and estimated cost for
the analysis of options chosen by Council. Note: To be considered
by Vail's electorate in November 2006, ballot must be finalized by
mid-August.
--and/or--
• Adjust timetable for election; November 2007 at earliest. Renew
the process upon the conclusion of the Vail Community Plan and
the Vail Recreation Master Plan for integrated community
consensus building.
6. Warren Campbell ITEM/TOPIC: Discussion of First reading of Ordinance No. 9,
Series of 2006, an ordinance repealing and re-enacting Ordinance
2, Series of 1997, Flaum - The Valley Phase V, Special
Development District (SDD) No. 34, amending and reestablishing
SDD No. 34, in accordance with Section 12-9A-10, Amendment
Procedures, Vail Town Code, to allow for a major amendment to
SDD No. 34, Flaum -The Valley Phase V, to increase the
allowable gross residential floor area for (GRFA) employee
housing units (EHUs) and associated garages within the district,
and setting forth details in regard thereto. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Ordinance No. 9, Series of 2006 on first
reading.
BACKGROUND RATIONALE: On March 27, 2006, the Town of
Vail Planning and Environmental Commission voted 6-0-0 (Viele
absent) to forward a recommendation of approval for a
proposed amendment to SDD No. 34, Flaum -The Valley Phase
V, to the Vail Town Council, pursuant to Section 12-9A-10,
Amendment Procedures, Vail Town Code, to allow for the
increase in the allowable GRFA for EHUs within the District from
500 square feet to 850 square feet and to increase the allowable
size of the EHU garage from 300 square feet to 400 square feet,
located at at 1521, 1601, and 1631 Buffehr Creek Road/Lots A-C,
The Valley Phase V, and setting forth details in regard thereto. A
copy of the staff memorandum to the Planning and Environmental
5
Commission, dated March 27, 2006, has been attached for
reference.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Vail Town Council approves
Ordinance No. 9, Series of 2006, on first reading.
7. Russ Forrest ITEM/TOPIC: Discussion of Emergency Ordinance No. 13, Series
of 2006: Moratorium on new planning applications in the
Lionshead Mixed Use 1 and 2 zone district which consider a net
loss in accommodation units, employee housing units, and
parking. (30 min.)
BACKGROUND: Upon review of the Lionshead Mixed Use 1 and
2 Zone District, staff has concluded that it is possible for a existing
hotel to be demolished and redeveloped as a condominium
project or other use consistent with the Lionshead Mixed Use 1
and 2 zoning. This could result in the net loss of hotel rooms
which is counter to the general policy of the Town and the
Lionshead Redevelopment r Redevelopment Plan which
encourages the creation of "live" rooms. Furthermore, the
Lionshead Redevelopment Master Plan does stipulate that there
shall be no net loss of parking spaces and employee housing units
(EHUs). However, this is not codified and staff feels that this
policy should be incorporated into Title 12 to ensure clarity and
enforcement of this policy. The purpose of this emergency
ordinance is to prevent application of any new development
project in the Lionshead Mixed Use 1 or 2 zone districts which
would propose a net loss in hotel rooms, parking, or employee
housing units within 60 of the approval of Ordinance 13, Series of
2006 while an amendment is being considered to affect the above
mentioned changes. An application was made on April 5, 2006 by
the Town of Vail to amend the Lionshead Mixed Use 1 and 2 Zone
District along with amending the Lionshead Redevelopment
Master Plan. Within that 60 day time period, the Town would
propose amendments to the above mentioned zone districts and
the Lionshead Redevelopment Master Plan.
STAFF RECOMMENDATION: After discussing the
considerations outlined in the staff memorandum approve
Ordinance 13, Series of 2006.
8. Matt Mire ITEM/TOPIC: Resolution No. 12, Series 2006, A Resolution
Approving the Purchase of Land in the Town of Vail Commonly
known as Parcel No. 210311415019 by the Eagle County
Assessor's Office, and Legally Described as Parcel A, a
resubdivision of Tract D, a resubdivision of Vail Schone Filing No.
1, Town of Vail, Eagle County, Colorado. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve Resolution No.
12, Series 2006.
6
BACKGROUND RATIONALE: the Council considers it in the
interest of the public health, safety and welfare to purchase the
real property and improvements thereon with the physical address
of 2399 N. Frontage Road, Vail, Colorado, commonly known as
Parcel No. 210311415019 by the Eagle County Assessor's Office,
and legally described as Parcel A, a resubdivision of Tract D, a
resubdivision of Vail Schone Filing No. 1, Town of Vail, Eagle
County, Colorado (the "Property"). Approval of Resolution No. 12,
Series 2006, is required to purchase the Property.
STAFF RECOMMENDATION: Approve Resolution No. 12,
Series 2006.
9. ITEM/TOPIC: Information Update. (10 min.)
• Pine Needle Scale.
• Council Chamber Chairs.
Staff has spent time researching various options for replacement
of the Council chairs. Although Herman Miller Aeron chairs were
recommended, staff has a concern. In all models viewed, there
are a variety of adjustments on the chair to more individualize the
chair to a specific user. While this would be highly desirable in a
personal office where just one person uses the chair, in a situation
like the Council Chambers w/multiple users, no setting would ever
perfectly reflect the next user's preferences. Staff believes this
would prove highly confusing and cumbersome, to say nothing of
the discomfort different users might experience. With Council
direction, staff would like to pursue a board room or executive
chair.
• Stationary Memorial for Current and Former Olympians.
Staff has been working with the Vail Valley Foundation and Vail
Resorts, Inc., to come up with an idea which will serve as a long-
lasting tribute to Vail locals who have successfully risen in athletic
stature to become a part of an Olympic competition. Thus, plans
are being made to find a suitable bronze sculpture and location to
recognize the town's 2006 Olympic participants, as well as to
include past Olympic participants. Although numbers have not
been finalized, it is thought this tribute would cost between
$10,000 - $12,000, with the cost split equally between the three
parties. Staff will return in June under out-of-cycle Council
Contributions to request funding.
Additionally, staff will add the names of Sandy Dukat and Ralph
Green, 2006 U.S. Para-Olympians to Proclamation # 1, Series of
2006, to honor these Olympic competitors. Staff will also have
decorative manhole covers prepared for them.
10. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
11. ITEM/TOPIC: Executive Session pursuant to 1) C.R.S. Section
24-6-402(4)(b) -Attorney conference to receive legal advice on
specific legal questions, re: pending litigation; and 2) C.R.S.
Section 24-6-402(4)(e) to determine positions, develop a strategy,
or instruct negotiators, re: public improvement contracts. (20
min.)
12. ITEM/TOPIC: Adjournment. (4:20 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, MAY 2, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
8
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:20 P.M., TUESDAY, MAY 16, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
2. Kelli McDonald ITEM/TOPIC: Review of the newly launched Vail summer web
Ian Anderson site on www.vail.com. (10 min.)
3. Pam Brandmeyer ITEM/TOPIC: Discussion of the Children's Garden of Learning
Matt Gennett (CGOL) request to proceed through the process for repair of
geotechnical and playground surfacing issues. (5 min.)
BACKGROUND RATIONALE: On May 2nd, a letter describing
problems with retaining, grading and drainage work, as well
replacing the Mortar sand on the playground, was presented to
the town. Because the town owns the site and the building, CGOL
is requesting permission to proceed through the process with the
Design Review Board as it pertains to the permitting for these
projects.
STAFF RECOMMENDATION: Move to approve CGOL to
proceed through the process.
4. Matt Mire ITEM/TOPIC: Discussion of First reading of Ordinance No. 6,
Series 2006, An ordinance repealing and reenacting Title 9,
Chapter 1, Vail Town Code Regarding the Town of Vail
Watershed District; Providing Definitions to Prevent Injury to Town
Water Sources; and Setting forth Details in Regard thereto. (5
min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
amendment or deny Ordinance No. 6, Series 2006, on first
reading.
BACKGROUND RATIONALE: This ordinance provides
definitions and amendments to Title 9, Vail Town Code which, will
further clarify prohibited acts and provide for more effective
enforcement by the Town to prevent injury to the Town water
supplies.
STAFF RECOMMENDATION: Approve First Reading of
Ordinance No. 6 Series 2006.
5. Matt Mire ITEM/TOPIC: Discussion of First reading of Ordinance No. 15,
Series of 2006, AN ORDINANCE EXTENDING A MORATORIUM
ON THE SUBMISSION AND PROCESSING OF BUILDING
PERMITS AND LAND USE APPROVALS IN THE LIONSHEAD
MIXED USE 1 AND LIONSHEAD MIXED USE 2 ZONE
DISTRICTS WHICH WOULD RESULT IN THE NET LOSS OF
ACCOMMODATION UNITS, PARKING SPACES AND
EMPLOYEE HOUSING UNITS; AND SETTING FORTH DETAILS
IN REGARD THERETO. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
amendment or deny first Reading of Ordinance No. 15 Series
2006.
BACKGROUND RATIONALE: On April 18, 2006 the Council
adopted Ordinance No. 13, Series 2006 establishing a sixty (60)
day moratorium on the submission and processing of building
permits and land use approvals in LionsHead Mixed Use 1 and 2
zone districts. Because of procedural requirements and time
necessary to effectuate the subject text amendments to Title 12,
Vail Town Code, it will be necessary to extend the moratorium for
an additional sixty (60) days.
STAFF RECOMMENDATION: Approve first reading of Ordinance
No. 15 Series 2006.
5. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
6. ITEM/TOPIC: Information Update. (10 min.)
7. Matt Mire ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. 24-6-
402(4)(b) -conference with attorney to receive legal advice on
specific legal questions; 2) C.R.S. 24-6-402(4)(b)&(e) -
conference with attorney to receive legal advice on specific legal
questions and to determine positions, develop a strategy or
instruct negotiators, regarding the Front Door Developer
Agreement. (45 min.)
8. ITEM/TOPIC: Adjournment. (3:10 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, JUNE 6, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:00 NOON, TUESDAY, MAY 2, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
Meeting will convene in the Public Works Department Lunch
Room. Lunch will be served.
1. Greg Hall ITEM/TOPIC: Public Works Site Visit and Orientation. (2 hrs.)
2. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
3. Rachel Friede ITEM/TOPIC: Town of Vail Vision and Community Plan Update.
Russ Forrest (10 min.)
BACKGROUND: Since selecting Design Workshop as the
consultant for this project, Staff has worked with Design Workshop
to develop the process for the Vision and Community Plan. Staff
has also met with various stakeholders in the community, who
have provided valuable insight into the process, including the
Eagle River Water and Sanitation District, participants in the Vail
Tomorrow process, and the Vail Village Homeowners Association.
Staff has also been working with RRC Associates to complete the
update to the State of Vail report. Since last reporting to the Town
Council, Staff has also adjusted the tentative schedule of the
project.
ACTION REQUESTED OF COUNCIL: Staff asks that the Vail
Town Council listen to the presentation and ask any questions
related to the Vision and Community Plan.
4. Kathleen Hallaron ITEM/TOPIC: Budget time table and council contribution criteria
discussion. (20 min.)
ACTION REQUESTED OF COUNCIL: Discuss the proposed
timeline for the preparation of the 2007 budget and discuss the
criteria for 2007 contributions.
BACKGROUND RATIONALE: At the start of each budget
season, a time table is presented to council with future dates for
next year's budget process. Included in this calendar are the
dates specific to the council contribution requests. The criteria for
the council contribution requests is looked at each year to
determine if any changes need to be made based on the prior
year's process.
STAFF RECOMMENDATION: Discuss and provide any changes
or recommendations to the budget time table and the criteria for
the council contribution requests.
5. ITEM/TOPIC: Information Update. (10 min.)
• Revenue Update.
• Update on Recreation Master Plan
~:~ Recreation Master Plan Survey.
~:~ Focus groups held May 1-3 with stakeholders, the public and
staff.
6. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
7. ITEM/TOPIC: Adjournment. (3:05 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, MAY 16, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:20 P.M., TUESDAY, JUNE 6, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. George Ruther ITEM/TOPIC: PEC/DRB Update. (20 min.)
2. Kathleen Halloran ITEM/TOPIC: Discussion of Council Out of Cycle Contribution
Requests for 2006. (30 min.)
ACTION REQUESTED OF COUNCIL: Discussion of 2006 "out of
cycle" contribution requests that have been submitted to staff on
May 24, 2006, for 2006 funding. Final decision to be given during
the evening session.
BACKGROUND RATIONALE: See attached
STAFF RECOMMENDATION: See attached
Out-of-Cvcle Funding: The purpose of the mid-year review is to
provide an opportunity for organizations that have newly identified
projects or unforeseen changes to their budgets to come forward
all at the same time. The Town Council evaluates the various
proposals based on their direct benefit to the entire community of
Vail, fulfillment of the Town's mission, and how this contribution
will affect our resort community's future health. The Town
Council's mission statement reads: In order to be the premier
mountain resort community, we're committed to providing citizens
and guests with a superior level of environmentally-sensitive
services and an abundance of recreational, educational, and
cultural opportunities.
A. Vail Valley Music Festival
BACKGROUND INFORMATION: Bravo! Vail Valley Music
Festival is requesting $50,000 to help fund travel, administration,
marketing, advertising and promotional expenses that will occur in
2006 for the 2007 Philadelphia Orchestra -Vail Residency
program. The program was not finalized until after the deadline
for the original 2006 contribution requests.
STAFF RECOMMENDATION: Historically, the Town of Vail has
contributed funding toward the Tier One New York Philharmonic /
Vail program. Because this program was not finalized until after
2006 contribution requests, it falls within the criteria for "a newly
identified project or unforeseen changes." Staff recommends
funding this request based on the caliber of this group and the fact
that the Philadelphia Orchestra, although not perceived to be quite
at the level of the New York Philharmonic, also resides in this Tier
One category. The cultural benefit to the Town of Vail and the
tourist attraction of this event are also factors in staff's
recommendation for funding.
B. Vail Chamber & Business Association (VCBA)
BACKGROUND INFORMATION: The VCBA is requesting
$12,560 to fund attendance at the 2006 Colorado Snowsports
Expo in Denver. This event was part of the original request to
Council for 2006 contributions but was turned down at that time.
STAFF RECOMMENDATION: Staff does not recommend funding
this event for the following reasons: 1) it was already turned down
by Council, 2) it does not meet the out -of-cycle funding request
criteria of "newly identified projects or unforeseen changes to
budgets" as a reason for the request, and 3) Vail is already
represented at this event with attendance by Vail Resorts in
partnership with Vail businesses and lodges.
C. Vail Valley Athlete Commission
BACKGROUND INFORMATION: The Athlete Commission is
requesting $5,250 to increase the Town's overall contribution up
to $10,000 (current contribution is $4,750 annually). The
Commission would like to expand the 2006 program to include an
additional ten qualified athletes for this winter season that were
not anticipated at the time of 2006 contribution requests.
STAFF RECOMMENDATION: Staff recommends additional
funding for this program in support of our athletes and for the
international exposure for the Town of Vail. Staff supports the
planned expansion and would like to continue our positive
partnership with the Vail Valley Foundation, Vail Resorts and the
Beaver Creek Resort Company in this program.
D. Betty Ford Alpine Gardens
BACKGROUND INFORMATION: The Alpine Gardens is
requesting $10,000 in seed money to begin a renovation /
replanting of the Meditation Garden. This is a capital project in
addition to the normal operating budget. The Garden hosts
thousands of visitors per year and has achieved World-premier
status as a high altitude garden.
STAFF RECOMMENDATION: Staff does not recommend
funding this project because it is more appropriate for inclusion in
the 2007 Contribution requests. It does not fit the criteria of
"newly identified projects or unforeseen changes to budgets".
3. Leslie Fordham ITEM/TOPIC: Art in Public Places Temporary Art Program. (15
min.)
ACTION REQUESTED OF COUNCIL: Review the proposed
program and revised fees. If in agreement, instruct AIPP to come
back to the town council at an evening session with a resolution to
adopt the program.
BACKGROUND RATIONALE: In 1997, Art in Public Places
initiated a "Temporary Art Program", allowing artists and galleries
to place approved artwork on town property for a renewable six-
month term. AIPP receives a commission of 2% when the
sculpture is sold. The current program faces a number of
problems.
• Generates very little income.
• Galleries place artwork on town property without permission
creating liability and safety issues.
• Applications are accepted throughout the year.
• Program is not aggressively marketed.
The town council instructed AIPP to charge market rates for
leased town space and appointed Greg Moffet to serve on a
committee to determine appropriate fees. The committee suggests
charging $5000 per year, per site, for all sites. Existing lease
holders will be given the first right of first refusal. AIPP will accept
offers for less desirable or in demand locations.
AIPP BOARD RECOMMENDATION
In an effort to gain more control over artwork on town property,
generate additional income and address town liability, the board
intends to revise the program, as follows:
• AIPP has identified and approved twelve sites or applicant can
suggest a site.
• Charge market rates for what is essentially advertising on town
property, if authorized by town council.
• Vail artists and galleries will be offered the sites first.
• One year lease.
• Annual application deadline of 1 August.
• Annual installation deadline of 1 September.
• The town will include a standard format sign; all other
expenses will be the responsibility of the applicant.
• Signs will display "AIPP".
• AIPP will have the option of waiving the fee for select artist or
gallery.
• Code Enforcement is notified of trespassers and takes
appropriate action.
4. Kim Sutter ITEM/TOPIC: Cascade Village Metropolitan District/Town of Vail
Don MacLachlan cost sharing and release of funding. (25 min.)
Tom Kassmel
ACTION REQUESTED OF COUNCIL:
1. Review the attached draft Intergovernmental Agreement.
Staff looks to request approval of the final version at the
June 20 Council Meeting.
2. Confirm the use of funds as requested by the Cascade
Village Metropolitan District.
3. Reconsider the source of funding for the Westhaven Drive
Pedestrian Bridge from the Capital budget to the RETT
budget.
BACKGROUND RATIONALE:
In June of 2005, as part of a cooperative effort between the Town
of Vail and the Cascade Village Metropolitan District (CVMD), the
Town Council agreed to assist with funding for two bridge projects
in Cascade Village.
Representatives of CVMD will present an update on the progress
of the multiple facets of these projects. Detailed information is
provided in the attached "Memorandum" and "Executive Summary
of Attached Memorandum."
In addition, a draft Intergovernmental Agreement between CVMD
and the Town is attached for review.
The funds that are requested by CVMD are as follows:
Approved funding:
Pedestrian/Skier Return Bridge $ 106,305 (2006 RETT
Budget)
Westhaven Drive Pedestrian Bridge $ 94,620 (2006 Capital
Budget)
Total $ 200,925
CVMD Contribution to paths ($ 60,000)
Total TOV Bridge Funding $ 140,925
This funding agreement included reconstruction of the
Pedestrian/Skier Return Bridge, addition of the Westhaven Drive
Pedestrian Bridge, acquisition of Easement and Maintenance
Agreements through Cascade Village properties, and a
contribution towards the reconstruction and repair of the Gore
Valley Trail through Cascade Village.
Requested Funding:
Pedestrian/Skier Return Bridge $ 60,000 (2006 RETT Budget)
Westhaven Drive Pedestrian Bridae $ 94.620 (2006 Capital Budaet)
Total $ 154,620
CVMD Contribution to paths ($ 60.000)
Total TOV Bridge Funding $ 94,620
This funding request includes the items listed under "Approved funding"
above, with the exception of the reconstruction of the Pedestrian/Skier
Return Bridge.
The $ 46,305 remaining in the Pedestrian/Skier Bridge funding would no
longer be required at this time and could be returned to the general
RETT Fund balance.
STAFF RECOMMENDATION:
Staff supports the release of funding for the Westhaven
Drive Pedestrian Bridge in the amount of $94,620. This
amount was previously approved by the Town Council and is
included in the 2006 Capital Budget. Staff suggests this
funding could be a RETT expenditure as it is a purely
pedestrian walk similar to other pedestrian bridges constructed
throughout Vail using RETT funds.
2. Staff supports the use of $60,000 towards the Gore Valley
Trail Improvements, currently under construction, from the
$106,305 previously approved towards the Pedestrian/Skier
Return Bridge.
5. Ron Braden ITEM/TOPIC: The wireless committee will present their
recommendation (CenturyTel) to council for review and
consideration of the wireless RFP. Immediately following, a team
from CenturyTel will also be making a presentation of their
proposal. (30 min.)
6. Matt Mire ITEM/TOPIC: A RESOLUTION APPROVING THE FRONT
DOOR DEVELOPMENT AGREEMENT (THE "AGREEMENT")
BETWEEN THE TOWN OF VAIL (THE "TOWN") AND THE VAIL
CORPORATION, D/B/A VAIL ASSOCIATES, INC., A
COLORADO CORPORATION ("VAIL ASSOCIATES"), WHICH
AGREEMENT PERTAINS TO CERTAIN RESPECTIVE RIGHTS
AND RESPONSIBILITIES OF THE TOWN AND VAIL
ASSOCIATES IN RELATION TO THE FRONT DOOR
DEVELOPMENT SITE OWNED BY VAIL ASSOCIATES AND
AFFILIATES. (30 min.)
ACTION REQUESTED OF COUNCIL: Consider Resolution No.
10, Series 2006, for approval.
BACKGROUND RATIONALE: the Town has previously
approved a development plan and design criteria proposed by Vail
Associates for the intended development of the "Front Door"
mixed-use real estate development project (the "Project"), the site
of which is located in the Town of Vail to the south of the Lodge at
Vail and the southerly end of Bridge Street and which borders
and/or subsumes the Vista Bahn ski yard on the site's east side
(the "Front Door Site"); The Town, acting through its applicable
departments and agencies (including the Director of Public Works
and the Director of Community Development), and Vail
Associates, on its own behalf and on behalf of its applicable
affiliates as the owners of the Front Door Site, have negotiated
terms and conditions for the Agreement to govern certain matters
related to the development of the Project, and the respective
rights and responsibilities of the Town and Vail Associates in
connection with those matters. The Town Council's approval and
authorization of the Agreement, and making of the Agreement, will
serve to satisfy certain conditions established by the Planning and
Environmental Commission as part of its approval of the
development plan for the Project; and
STAFF RECOMMENDATION: Approve Resolution No. 10,
Series 2006.
7. ITEM/TOPIC: Information Update. (15 min.)
• Revenue Update.
• Lodging Occupancy Forecast.
• Wind Energy Update.
• Community Picnics.
8. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
9. ITEM/TOPIC: Adjournment. (4:05 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, JUNE 20, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:00 NOON, TUESDAY, JUNE 20, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Finance Department Meet and Greet Lunch. (45
min.)
2. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
3. Lorelei Donaldson ITEM/TOPIC: Interview for the Vail Local Marketing District
Advisory Council (VLMDAC) board. (5 min.)
ACTION REQUESTED OF COUNCIL: Please interview the Vail
Local Marketing Board Advisory Council (VLMDAC) applicants at
the work session and appoint one applicant to fill a vacancy on the
VLMDAC (terms expire December 31, 2007) at the evening
meeting.
BACKGROUND RATIONALE: The mission of the VLMDAC is to
strengthen the area economy by attracting visitors to Vail in the
May to October time frame. Per C.R.S. 29-5-111 General powers
of district. (1)(g) All applicants must be "owners of property within
the boundaries of the district," which includes by definition
corporations or entities which own property "within the boundaries
of the district." Should an entity be appointed to this advisory
council, it would then be up to that entity to appoint its designee.
Additionally, owners of "taxable personal property" will be
considered for appointment.
The Town received one (1) application for the vacancy. The
Council needs to interview this applicant at the work session and
then appoint one applicant to the Vail Local Marketing District
Advisory Council at the evening meeting.
The applicant is as follows:
Laurie Mullen representing the Lion Square Lodge
RECOMMENDATION: Appoint one person to the VLMDAC
4. Kathleen Halloran ITEM/TOPIC: 2007 Budget Philosophies and Guidelines. (30
min.)
ACTION REQUESTED OF COUNCIL: Discuss and give
direction on the 2007 Budget Philosophies and Guidelines,
including the use of Real Estate Transfer Tax funds.
BACKGROUND RATIONALE: The Vail Town Charter sets forth
certain requirements for the budget. The budget book, which is
produced each year, gives further guidance to the town's
budgeting process and philosophies. This section is updated
annually based on this discussion. Council has also asked to
specifically discuss use of the RETT fund.
STAFF RECOMMENDATION: Discuss and provide any changes
for the 2007 budget philosophies.
5. Todd Oppenheimer ITEM/TOPIC: Presentation of design concepts for Seibert Circle
by WET Design. (2 hrs.)
ACTION REQUESTED OF COUNCIL: Review and respond to
the 4 design concepts for Seibert Circle presented by WET
Design. Provide direction to staff and designers in regards to
further development of one design concept leading to construction
in May 2007.
BACKGROUND RATIONALE: The services of WET Design, Los
Angeles, CA, were retained in December 2005 to create design
concepts for a central feature in the Seibert Circle area of the Vail
Village. These concepts were scheduled to be presented in late
February 2006, however, difficulties with existing site constraints,
accurate cost estimating, and other issues caused the project to
be delayed. Staff apologizes for the delay.
The attached narrative prepared by WET Design provides a
written description of 4 design concepts as well as the total
estimated cost of each option. The presentation by WET Design
representatives will further illustrate the dynamics of the options.
This concludes the $ 20,000 conceptual design contract with WET
Design.
STAFF RECOMMENDATION: Staff requests that the Town
Council provide direction on the 4 design concepts prepared by
WET Design and Seibert Circle completion. Moving forward with
any of the WET design concepts requires increasing the budget
between $140,000 and $650,000 depending on the concept
chosen. Direct Staff, if agreed to by council, to refine a design
direction. Have staff obtain public input prior to returning to council
for an evening public presentation and final council decision by
August of this year. Once council makes its decision in August, we
will then seek final Design Review Board approval, prior to
completing construction documents. We will then bring back the
final construction contract for council approval prior to construction
beginning.
6. Russ Forrest ITEM/TOPIC: A work session discussion of proposed text amendment
to the Lionshead Redevelopment Master Plan. (20 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny the applicant's request to proceed through the
development review process.
BACKGROUND RATIONALE: The purpose of this work session is to
review progress to date on the issue of modifying the Lionshead
Redevelopment Master Plan to preserve and enhance the number of
live beds in Lionshead. Attachment A includes the latest
memorandum to the Planning and Environmental Commission.
Attachment B is a memorandum from 2003 which, beginning on page
10, reviews the economic implications of various lodging types.
STAFF RECOMMENDATION: Staff is requesting input from the Town
Council on the current direction of the discussion regarding these
potential policy changes.
7. ITEM/TOPIC: Information Update. (10 min.)
Vail Valley Forest Health Plan Update.
Peer Resort Visits.
Housing Policy Update.
8. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
9. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. § 24-6-
402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease,
transfer or sale of property interests, to determine positions,
develop a strategy or instruct negotiators regarding the disposition
of real property and receive legal advice on specific legal
questions. (30 min.)
10. ITEM/TOPIC: Adjournment. (4:45 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, JULY 11, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
2:00 P.M., TUESDAY, JULY 11, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
2. Caroline Bradford ITEM/TOPIC: Black Gore Creek Update. (20 min.)
--Black Gore Creek Tour, Friday, July 14, 2006, 9:30 a.m. to 1:30
p.m. Departing from Vail Nature Center.
3. Steve Wright ITEM/TOPIC: Recent events regarding the problem bear in West
Vail have again brought to the forefront wildlife issues within the
Town of Vail. In August, 2002, Council passed an ordinance
intended to reduce interactions between bears and our citizens
and guests. (15 min.)
Discuss issues such as: our existing wildlife ordinance, our
enforcement efforts to date, future enforcement activities and
feedback from council on the PD's efforts.
4. Judy Camp ITEM/TOPIC: Response to questions from June 20th discussion
of Budget philosophies. (10 min.)
ACTION REQUESTED OF COUNCIL: Review additional
background provided on the following items as requested by
Council: 1) 5-year General Fund projection 2) Additional
Capital Projects, and 3) Total AIPP budget (including both RETT
and General Fund).
BACKGROUND RATIONALE: Additional information requested
from Finance.
STAFF RECOMMENDATION: Discuss and provide any
recommendations regarding the above topics.
5. ITEM/TOPIC: Information Update. (10 min.)
• Revenue Update.
6. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
7. Matt Mire ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. § 24-6-
402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease,
transfer or sale of property interests, to determine positions,
develop a strategy or instruct negotiators regarding the disposition
of real property and receive legal advice on specific legal
questions. (15 min.)
8. ITEM/TOPIC: Adjournment. (3:35 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, JULY 18, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
.TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:00 NOON, TUESDAY, JULY 18, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
Council will be served lunch.
1. Matt Gennett ITEM/TOPIC: Site Visit, Bell Tower Building. A request to proceed
through the development review process with a proposal to
reconfigure private improvements on Town of Vail property. (20 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny the applicant's request to proceed through the
development review process.
BACKGROUND RATIONALE: The Bell Tower Building is in the
process of undergoing design review for an application to two gables
to encroach slightly over Gore Creek Drive, and for a new stone
veneer with cap on the south side of the building to encroach as well.
The applicant has already received design review board approval,
with conditions for their design, the condition being Town Council
permission to proceed. Presently, the existing Bell Tower roof
overhang encroaches over Town of Vail property. The applicants are
prepared to enter into an encroachment agreement with the Town.
STAFF RECOMMENDATION: The Community Development
Department recommends the Town Council approves the applicant's
request to proceed through the development review process and
apply for a building permit upon the execution of the encroachment
agreement.
2. Russ Forrest ITEM/TOPIC: ITEM/TOPIC: LionsHead Parking Structure
Request for Proposals (RFP). (45 min.)
BACKGROUND: In the last year, private developers have
approached the Town of Vail and proposed redevelopment of the
site to accommodate both public and private uses. To ensure a
fair and equitable process, the Vail Town Council has directed that
a "Request for Proposals" be issued to solicit development
proposals that meet the project goals of the town for this site.
This RFP seeks qualified developers who can develop the
LionsHead Parking Structure consistent with the project goals of
this RFP. On June 28 the town received proposals from East
West Partners and Open Hospitality Partners.
ACTION REQUESTED OF COUNCIL: This work session with the
Vail Town Council and two members of the Planning and
Environmental Commission (PEC) and two members of the
Design Review Board (DRB) is intended to:
• Review the process for the selection of a developer for the
LionsHead Parking Structure.
• Review the Phase 1 submittal by two developers who
submitted sufficient information by the required deadline.
• Determine whether to direct staff to invite the two developers
to the August 1 meeting for interviews.
3. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
4. Gregg Barrie ITEM/TOPIC: Vail Whitewater Park Enhancements. (45 min.)
ACTION REQUESTED OF COUNCIL: Staff is requesting Council
provide direction to proceed with the Adjustable Whitewater
Feature concept.
BACKGROUND RATIONALE: In January of 2006, town staff
presented a proposal to the Town Council for enhancing the
recreational experience of Vail's Whitewater Park. The proposal
calls for the installation of rubber bladders on an existing concrete
slab. The bladders can be filled with air to create an "adjustable
Whitewater feature."
At this time, design work is generally completed and most of the
initial concerns of safety, aesthetics, and operations have been
addressed. A detailed cost estimate has been prepared by a
contractor.
Staff wishes to discuss the proposal in detail with the Town
Council and determine whether to proceed with final approvals,
permits, and construction scheduling.
• If the direction is to proceed, staff will continue through the
Town of Vail and US Army Corps of Engineers permitting
process and to address any additional concerns of the
Council.
• If the direction is that the Adjustable Feature is not
appropriate, staff can explore options for minor tweaks to the
existing boulder feature or simply leave the park as is. Staff
anticipates constructing the stream bank stabilization work
with Village Streetscape work this fall.
STAFF RECOMMENDATION: Staff believes this is the only
option for making any significant improvement to the Vail
Whitewater Park and recommends moving forward with the
project.
5. Russ Forrest ITEM/TOPIC: Vail 20/20 (Community Plan). Process Update and
Approval by Council on Next Steps. (45 min.)
BACKGROUND: Staff has continued to develop the process for
the Vail Community Plan. In working with Kent Logan and Mark
Gordon, staff would like to seek final approval of the Community
Plan process.
ACTION REQUESTED OF COUNCIL: Staff is requesting final
approval of the process for the Vail Community Plan.
6. Tee Brown ITEM/TOPIC: Tee Brown, current president of the Channel 5
Board of Directors, has requested an opportunity to address the
Vail Town Council re: current upgrades in programming, capital
acquisitions and direction for the station. Mark Gordon currently
serves as the town's appointment to the Channel 5 Board of
Directors, while Pam Brandmeyer serves as a citizen's advisory
member. (15 min.)
7. Matt Mire ITEM/TOPIC: Discussion of Ordinance No. 18, Series 2006, An
Emergency Ordinance Amending Title 5, Chapter 9, Vail Town
Code Regarding Wildlife Protection in the Town of Vail; and
setting forth details in regard thereto. (10 min.)
BACKGROUND RATIONALE: The Council has directed the
staff to prepare a new and more effective wildlife protection
ordinance. Until such time that said legislation can be considered
and approved by the Town Council, Ordinance 18 operates to
create a "zero tolerance" policy for violation of the current wildlife
protection regulations. More specifically, the ordinance removes
from the Town Code all requirements of warnings to alleged
violators, as well as any maximum fine amounts. Thus, a first
offense is punishable by the maximum penalties available to the
Municipal Court (up to $999 and up to 180 days in jail for each
offense).
8. George Ruther ITEM/TOPIC: Discussion of Resolution No. 4, Series of 2006, a
resolution amending Section 2.3.3 Stronger Economic Base
Through Increased Live Beds, Chapter 4 Recommendations-
Overall Study Area, and Chapter 5 Detailed Plan
Recommendations to establish policies for the preservation and
enhancement of the number of live beads in LionsHead, and
setting forth details in regard thereto. (20 min.)
BACKGROUND RATIONALE: On June 26, 2006, the Town of
Vail Planning & Environmental Commission held a public hearing
on the proposed amendments to the LionsHead Redevelopment
Master Plan. Following discussion on the amendments, the
Commission voted 5-0-1 (Pierce recused) to forward a
recommendation of approval to the Town Council. In voting to
recommend approval, however the Commission requested several
modifications be made to the amendments. The modifications
recommended by the Commission are noted in blue text in the
resolution.
On July 18, 2006, the Vail Town Council held an afternoon work
session to discuss the pending resolution in anticipation of a final
decision on the proposed text amendment.
9. ITEM/TOPIC: Information Update. (10 min.)
• Highway noise.
• Stream Tract encroachment update.
• Timber Ridge pedestrian overpass.
• Housing timeline update.
10. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
11. Matt Mire ITEM/TOPIC: Executive Session, pursuant to: C.R.S. Section 24-
6-402(4)(b)(e) - To determine positions, develop a strategy or
instruct negotiators regarding and to receive legal advice on
specific legal questions, regarding a proposed Wireless
Broadband Network and Lease Agreement. (30 min.)
12. ITEM/TOPIC: Adjournment. (4:25 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, AUGUST 1, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:30 P.M., TUESDAY, AUGUST 1, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. Bill Gibson ITEM/TOPIC: Site Visit. An appeal of the Town of Vail Planning
and Environmental Commission's approval, with conditions, of a
major exterior alteration, pursuant to Section 12-7H-7, Major
Exterior Alterations or Modifications, Vail Town Code, to allow for
the renovation of the Lion Square Lodge North, located at 660
West LionsHead Place/Lot 8, Block 1, Vail LionsHead Filing 3,
and setting forth details in regard thereto. (PEC06-0019) (20 min.)
ACTION REQUESTED OF COUNCIL: Uphold, overturn, or
modify the Planning and Environmental Commission's approval,
with conditions, of a major exterior alteration, pursuant to Section
12-7H-7, Major Exterior Alterations or Modifications, Vail Town
Code, to allow for the renovation of the Lion Square Lodge North,
located at 660 West LionsHead Place/Lot 8, Block 1, Vail
LionsHead Filing 3, and setting forth details in regard thereto.
BACKGROUND RATIONALE: On June 26, 2006, the Planning
and Environmental Commission's approved, with conditions, a
final review of a major exterior alteration, pursuant to Section 12-
7H-7, Major Exterior Alterations or Modifications, Vail Town Code,
to allow for the renovation of the Lion Square Lodge North,
located at 660 West LionsHead Place/Lot 8, Block 1, Vail
LionsHead Filing 3, and setting forth details in regard thereto.
The Vail Town Council "called-up" this Planning and
Environmental Commission action at its July 11, 2006, hearing.
Additionally, the Montaneros Condominium Association, Inc. has
also filed an appeal of this Planning and Environmental
Commission action. Please refer to the staff memorandum to the
Planning and Environmental Commission dated June 26, 2006, for
additional information.
2. Russ Forrest ITEM/TOPIC: LionsHead Parking Structure Request For
Proposals (RFP). (2 hrs.)
BACKGROUND: The afternoon work session with the Vail Town
Council and two members of the PEC and two members of the
DRB is intended to provide an opportunity to interview the two
competing developers that have responded to the LionsHead
RFP. Those two developers include:
• East West Partners, and
• Open Hospitality Partners & Hillwood Capital Partnership
At the evening meeting staff is requesting that the Town Council
receive public input on the LionsHead RFP and then provide
direction to staff on whether to invite the above mentioned
developers to submit proposals to the Town based on the process
and schedule provided in the staff memorandum. Council is also
requested to provide input on any changes or modifications they
would like to see in the proposed process provided in the staff
memorandum.
3. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
4. Tee Brown ITEM/TOPIC: Tee Brown, current president of the Channel 5
Board of Directors, has requested an opportunity to address the
Vail Town Council re: current upgrades in programming, capital
acquisitions and direction for the station. Mark Gordon currently
serves as the town's appointment to the Channel 5 Board of
Directors, while Pam Brandmeyer serves as a citizen's advisory
member. (15 min.)
5. Kathleen Halloran ITEM/TOPIC: Revenue Analysis. (20 min.)
ACTION REQUESTED OF COUNCIL: Discuss the projected
revenue items for the 2007 budget and provide staff with direction.
BACKGROUND RATIONALE: The start of every budget cycle
starts with the discussion of major revenues. We look at year to
date, projected, five-year averages and trends to calculate future
revenues.
STAFF RECOMMENDATION: Discuss and provide any changes
or recommendations to the 2006 revenue projection.
6. ITEM/TOPIC: Information Update. (20 min.)
• Revenue Update
• Pine Beetle mitigation update
• Vail Visitor Center Evaluation
2
• Peer Resorts Visit Update
• West LionsHead Update
• Vail 20/20 Update
• Next steps for joint recreation comprehensive master planning
process.
The following is a list of proposed presentations and meetings in
re: to the recommendations for the current joint effort by the VRD
and the TOV:
Tuesday, August 8, 3:30 P.M.
Small conference room (immediately prior to the regular VRD
meeting)
Draft recommendations presentation to the VRD/TOV Joint
Recreation Comprehensive Master Planning Committee
(GreenPlay)
Tuesday, September 5, Work Session
Town Council Chambers
Draft recommendations presentation to the VRD Board of
Directors and the Vail Town Council for the Recreation
Comprehensive Master Plan (GreenPlay)
Tuesday, September 19, Evening
Town Council Chambers
Final recommendations presentation to the VRD Board of
Directors and the Vail Town Council for the Recreation
Comprehensive Master Plan (GreenPlay)
7. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
8. ITEM/TOPIC: Adjournment. (4:10 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, AUGUST 15, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
3
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
10:00 A.M., TUESDAY, AUGUST 15, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
Council Members will be served lunch. Audience members
are encouraged to wait until after Council has eaten to serve
themselves.
1. Bill Gibson ITEM/TOPIC: Site Visit. Resolution No. 17, Series of 2006, a
resolution amending certain sections of the LionsHead
Redevelopment Master Plan revising the detailed plan
recommendations for future development on the Ski Yard and
Lion Square Lodge development sites, as prescribed in Chapter 5
of the LionsHead Redevelopment Master Plan, and setting forth
details in regard thereto. (25 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Resolution No. 17, Series of 2006.
BACKGROUND RATIONALE: On August 14, 2006, the Town of
Vail Planning and Environmental Commission will hold a public
hearing on the proposed amendments to the LionsHead
Redevelopment Master Plan. Following discussion on the
amendments, the Commission will forward a recommendation to
the Town Council.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Vail Town Council approves
Resolution No. 17, Series of 2006.
2. ITEM/TOPIC: Arrabelle at Vail Square Tour. (30 min.)
3. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
4. Matt Mire ITEM/TOPIC: Discussion of First reading of Ordinance No. 20,
Series 2006, An Ordinance Repealing and Reenacting Title 5,
Chapter 9 "Wildlife Protection," Vail Town Code; Establishing
Regulations and Standards Regarding the Protection of Wildlife;
and setting forth details in regard thereto.
ACTION REQUESTED OF COUNCIL: Approve, approve with
amendments, or deny first reading of Ordinance No. 20, Series of
2006.
BACKGROUND RATIONALE: In August of 2002, and in
response to a dramatic increase in human-bear conflicts, the Vail
Town Council (the "Council") adopted Ordinance No. 19, Series
2002, which amended the Vail Town Code (the "Code") to include
a Chapter regarding Wildlife Protection. The stated purpose of the
Wildlife Protection chapter was to "protect and maintain wildlife
in the Town of Vail and surrounding areas and to minimize
the risk of dangerous interaction between humans and
wildlife." On July 11, 2006, and based upon the testimony from
town staff and Bill Andree of the Colorado Department of Wildlife,
regarding the effectiveness of the 2002 ordinance, the Council
directed staff to prepare amendments to the Wildlife Protection
which would more effectively serve the purpose set forth above.
On July 18, 2006, the Council passed an emergency measure
which removed the warning requirement for first time offenders
from the current Wildlife Protection regulations and also eliminated
the maximum fine amounts set forth in the Code. Accordingly,
first time offenders of the current Wildlife Protection regulations
are now subject to the General Penalty provision of the Code (up
to $999 in fines and incarceration of up to 180 days, or both). On
August 1, 2006, the council heard testimony and evidence from
Town Staff, members of the community, licensed waste haulers
and the Colorado Division of Wildlife. The Council then provided
direction to amend the current regulations.
Options
As you are aware, the options discussed below are not the only
options available to you, and they are generally not mutually
exclusive. The options merely reflect the two desired concepts as
expressed the Town Council Meeting of August 1, 2006.
A. Version # 1 -Requires all Town of Vail residents to obtain
by April 15, 2007, at aminimum, AWildlife-Resistant Refuse
Container (sturdy plastic with lid and latching mechanism. In
addition, said container when not in use must be stored in a
house, garage or other enclosure. If unable to store as such, then
must have Wildlife-Proof Refuse Container (metal), or an
approved enclosure.
B. Version # 2 -Requires residents to obtain aWildlife-
Resistant Refuse Container, ONLY if their own container cannot
be stored securely in a house, garage or other enclosure when not
in use.
C. Both Versions -Require the following:
• The "Dawn to Dusk" (6:00 am - 7:00 pm) regulation to be
followed on a year round basis.
• Construction sites to have separate containers with refuse
edible by Wildlife emptied at the end of each day, or
Wildlife-Proof containers.
• Special Event Refuse must be emptied at the end of each
day and stored in the appropriate type of refuse container.
• Multi-family and Commercial refuse which is edible by
Wildlife must be stored in a Wildlife-Proof Refuse
Container (metal), or aWildlife-Resistant Enclosure.
• Intentional and unintentional feeding of Wildlife is
prohibited.
• Compliance period is April 15, 2007, for those requiring
special containers or enclosures.
STAFF RECOMMENDATION: Approve, approve with
amendments or deny first reading of Ordinance No. 20, Series of
2006.
5. George Ruther ITEM/TOPIC: Staff is requesting a work session with the Town
Council regarding Title 11, Sign Regulations; the Outdoor Display
of Goods; and present conditions in the Village and LionsHead.
The goal of the work session is to inform the council of existing
regulations and policies related to certain types of signs and the
outdoor display of goods; and to compare this information with
what is actually going on in the Village and LionsHead today.
Staff is seeking direction from Town Council on how best to
proceed with enforcement actions during the construction season
and on into the peak ski season. (20 min.)
ACTION REQUESTED OF COUNCIL: Staff requests the Council
to view a brief power point presentation on what the Vail Town
Code says today about specific sign types and the outdoor display
of goods, compared with the existing state of businesses in the
Village and LionsHead. From this presentation, Staff is seeking
feedback from the Vail Town Council on the existing conditions
related to certain sign types and the outdoor display of goods in
the Village and LionsHead in order to gain a clear direction on
enforcing the pertinent sections of the Vail Town Code.
RECOMMENDATION: No formal recommendation is required at
this time.
6. Leslie Fordham ITEM/TOPIC: Art in Public Places Temporary Art Program. (10
min.)
ACTION REQUESTED OF COUNCIL: Review the
recommendations for the Temporary Art Program. If in agreement,
instruct AIPP to come back to the town council at an evening
session with a resolution to adopt the program.
BACKGROUND RATIONALE: The Temporary Art Program
allows artists and galleries to place artwork on town owned
property. The artwork enriches the community by providing an
outdoor art exhibition
and creates an opportunity to showcase the sculpture of local
galleries that choose to participate in the program. In order to
better administrate the program AIPP would like to review
applications once a year, issue approved applicants one year
leases and charge a fee for use of the space. AIPP has met with
the Vail Gallery Association. There is an understanding that the
town benefits aesthetically by the outdoor display of sculpture, that
there is a need to curate and rotate sculpture and that an annual
fee will be charged to lease the space.
AIPP BOARD RECOMMENDATION: AIPP will request
Temporary Art Applications to be submitted in March, beginning
March 2007. Applications will be reviewed at the next AIPP board
meeting. The town council will be informed of AIPP's selections.
Applicants will be informed of the decision. Artwork will be
installed in May. Installation and signage is the responsibility of
the applicant. A fee of $1000 will be payable upon execution of a
one year lease.
7. Leslie Fordham ITEM/TOPIC: Art in Public Places Program Outlook for the
Future. (45 min.)
ACTION REQUESTED OF COUNCIL: Increase funding of the
Town of Vail Public Art Program. Approve AIPP Private
Developer Guidelines. Seta 1 % guideline for public art in certain
zone districts.
BACKGROUND RATIONALE: The Town of Vail Art in Public
Places program was established in 1989 to enhance the beauty of
the community. The town council adopted the Art in Public Places
Strategic Plan in 2001. With a stable funding source, the AIPP
board has been pursuing the objectives laid out in the plan. The
efforts of AIPP can be seen in Town of Vail parks, playgrounds,
Donovan Pavilion and Vail Village.
AIPP board members held a retreat on July 10, 2006 where it was
determined the visual arts in Vail should be taken to a higher level.
Focus groups have expressed that Vail has the potential to
broaden and promote cultural programs. AIPP would like to
enrich Vail's cultural environment through the purchase of
significant high-quality sculpture. There is also potential to
promote cultural tourism in Vail by staging an annual event that
will attract national and international visitors. Thus, Vail would
acquire a reputation for first class resort providing both recreation
and arts activities.
During Vail's Billion Dollar Renewal, public art has been used to
mitigate the impact of new private development. AIPP has
approved "Private Developer Guidelines" that state the art
expectations for developments where there is an art obligation.
The Guidelines clarify the process for approval of artwork for the
project. A pay-in-lieu option is also described for those
developers who do not wish to construct public art on the site.
AIPP board members believe that public art can effectively
mitigate the impact of development. However, the amount of
public art mandated for each project has been inconsistent.
Therefore, AIPP recommends the Town Council establish a
guideline for the value of the artwork required in each
development. It is suggested that 1 % of the building valuation in
Public Accommodation, LionsHead, Mixed Use or Special
Development Zone Districts is the correct level of public art to
mitigate the impact of each project.
BOARD RECOMMENDATIONS: In order to promote visual art
and culture in Vail AIPP funding is increased to 4% of the annual
RETT revenue.
The Town Council adopts by resolution AIPP Private Developer
Guidelines.
In Zone Districts where public art can be required to mitigate the
impact a development project, a guideline is established where
1 % of the building valuation becomes the developer's public art
obligation.
8. Greg Hall ITEM/TOPIC: Transportation Plan Update. (90 min.)
ACTION REQUESTED OF COUNCIL: The Public Works
Department in conjunction with the Colorado Department of
Transportation( CDOT) have been reviewing transportation trends
as they relate to Vail and the recent development activity. Chris
Fasching, of Felsburg, Holt and Ullevig, the Town's transportation
consultant, will present the findings to date and seek any input
from the council on the direction we may be headed.
BACKGROUND RATIONALE: The Town of Vail has undertaken
a revision of the Master Transportation Plan. Specifically the need
to update the traffic operation characteristics anticipated from the
various development and master plan proposals currently being
discussed. The Town through previous studies the 1990 Mater
Transportation Study, the Lionshead Transportation Study and the
2002 Transportation Master Plan update anticipated a certain
amount of additional development generated traffic. It became
obvious that the pervious projections would be eclipsed if all the
development we were discussing came to fruition. The Town and
CDOT jointly undertook the study to update the traffic projections,
understand the impacts of the additional trips and what measures
may be necessary and acceptable to mitigate the impacts.
STAFF RECOMMENDATION: Listen to the update, participate in
discussions, ask questions and provide input on what additional
information may be needed to continue the discussions. The plan
will be finalized as an end result of the Vail 2020 plan input
process and action steps, final CDOT review and direction and
adoptions from the council and PEC.
9. Kathleen Halloran ITEM/TOPIC: FIRST READING OF ORDINANCE NO. 21, Series
of 2006, AN ORDINANCE MAKING SUPPLEMENTAL
APPROPRIATIONS TO THE TOWN OF VAIL GENERAL FUND,
CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX
FUND, HEAVY EQYUIPMENT FUND, AND DISPATCH
SERVICES FUND OF THE 2006 BUDGET FOR THE TOWN OF
VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES
OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND
SETTING FORTH DETAILS IN REGARD THERETO. (15 min.)
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments the first reading of Ordinance No. 21, Series of
2006.
BACKGROUND RATIONALE: To be provided in a separate
memo.
STAFF RECOMMENDATION: Staff recommends that the Town
Council approves or approves with amendments Ordinance No.
21, Series of 2006, upon first reading.
10. ITEM/TOPIC: Information Update. (20 min.)
• LionsHead RFP Update.
• Community Plan Update.
• Construction Update.
• Parking Task Force Update.
• Village Carriage RFP Update.
• Noise Ordinance.
11. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
12. Matt Mire ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. 24-6-
402(4)(b) -conference with attorney to receive legal advice on
specific legal questions (25 min.)
13. ITEM/TOPIC: Adjournment. (4:05 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, SEPTEMBER 5, 2006 IN THE VAIL TOWN
COUNCIL CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:30 P.M., TUESDAY, SEPTEMBER 5, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. Lorelei Donaldson ITEM/TOPIC: Commission on Special Events (CSE) Interview. (20
min.)
ACTION REQUESTED OF COUNCIL: Appoint one applicant to
the CSE; one member shall be appointed to fill the vacancy which
exists and ends on December 31, 2006.
BACKGROUND RATIONALE: One vacancy exists on the Town
of Vail Commission on Special Events (CSE). Applicants must be
residents of the Town of Vail, own real property within the Town of
Vail, own a business in the Town of Vail, or be employed within
the Town of Vail.
Members of the CSE shall serve at the will of the Town Council.
The CSE shall support the Town Council's goals and objectives
and makes decisions in alignment with the Town Council's
marketing direction. The mission of the CSE is to support street
entertainment and special events for vitality, year-round fun,
sense of community and increased quality of experience for
guests and residents. The Functions and/or duties of CSE shall
include, but are not limited to: hiring and overseeing a director
and/or staff, as well as event producers and/or promoters;
creating, funding and seeking special events for the Town of Vail;
evaluating event applications and event success; submitting an
annual budget for operations and events; coordinating the
community calendar for special events; seeking out additional
funding for special events through sponsorships and donations;
evaluating and executing contracts for special events; and all
other functions as directed by the Town Council.
The Town received three (3) applications for the vacancy. The
Council needs to interview each applicant at the work session and
then appointment one applicant to the CSE at the evening
meeting.
CSE meetings are generally held on the morning of the fourth
Tuesday of each month. Although the position is voluntary, the
Town provides each member with a blue parking pass in
appreciation of the contribution to our community.
The applicants are as follows:
Rayla Kundolf
Tom Neyens
Heather Trub
RECOMMENDATION: Appoint one member to the CSE, to fill a
vacancy, term ending December 31, 2006.
2. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
3. Russ Forrest ITEM/TOPIC: LionsHead Parking Structure RFP. (15 min.)
ACTION REQUESTED OF COUNCIL:
1) Review and receive direction on funding for resources to assist
in the due diligence of the LionsHead Parking Structure RFP
process;
2) Review how the project goals are proposed to be reformatted
as criteria for a selection process; and
3) Review next steps.
BACKGROUND: On August 1St the Vail Town Council directed
staff to invite Open Hospitality Partners and East West Partners
to prepare proposals consistent with the LionsHead Parking
Structure RFP. Staff has provided a revised schedule to allow for
additional public input and consideration. In addition, the Town
Council asked that an appraisal be completed on the property and
that resources be obtained to review the financial plan and
construction plans for the proposals as part of the selection
process. The memorandum for this item includes a proposed
budget that is also included in the 2nd reading of the supplemental
budget to be considered on September Stn
4. Gregg Barrie ITEM/TOPIC: Bighorn Park Playground Improvements. (15 min.)
ACTION REQUESTED OF COUNCIL: During the Work Session,
staff will be requesting the Council to choose an option for
proceeding with the Bighorn Park Playground Renovation.
Depending on the outcome of the Work Session, staff is
requesting approval of a project budget and approval for the Town
Manager to enter into a contract for construction of the project.
BACKGROUND RATIONALE: In February of 2006, town Staff
presented a Plan for the renovation of the Bighorn Park
Playground to the Town Council. Feedback was generally
positive and the Council informally approved the design. Only one
proposal for construction was received and it was substantially
higher than the cost estimate. Several options for proceeding with
the project are outlined in the attached memo.
As with our past several playground renovations, custom play
structures and the inclusion of artwork are the basis for the
design. The Bighorn Park proposal involves the construction of
artistic wooden sculptures, "Bloom", that would serve as play
structures. Slides, custom climbers, and bridges connect the
Blooms to each other and to the existing play structures.
The design creates a unique playground that blends with Bighorn
Park's natural setting, reuses some of the existing play structure
and site elements, and generally follows the comments we
received from the Neighborhood Open House.
STAFF RECOMMENDATION: Review the Alternatives outlined in
the attached memorandum and provide a recommendation to staff
for proceeding with the project. Staff can look within existing
budgets to pay for increased costs.
5. Stan Zemler ITEM/TOPIC: Discussion and direction regarding bear ordinance.
Matt Mire (30 min.)
BACKGROUND RATIONALE: In August of 2002, and in
response to a dramatic increase in human-bear conflicts, the Vail
Town Council (the "Council") adopted Ordinance No. 19, Series
2002, which amended the Vail Town Code (the "Code") to include
a Chapter regarding Wildlife Protection. The stated purpose of the
Wildlife Protection chapter was to "protect and maintain wildlife
in the Town of Vail and surrounding areas and to minimize
the risk of dangerous interaction between humans and
wildlife." On July 11, 2006, Council directed staff to prepare
amendments to current wildlife protection ordinance. On July 18,
2006, the Council passed an emergency measure which removed
the warning requirement for first time offenders from the current
Wildlife Protection regulations and also eliminated the maximum
fine amounts set forth in the Code. Accordingly, first time
offenders of the current Wildlife Protection regulations are now
subject to the General Penalty provision of the Code (up to $999
in fines and incarceration of up to 180 days, or both). On August
1, 2006, the council heard testimony and evidence from Town
Staff, members of the community, licensed waste haulers and the
Colorado Division of Wildlife. The Council then provided direction
to amend the current regulations.
Options
As you are aware, the options discussed below are not the only
options available to you, and they are generally not mutually
exclusive.
A. Current -. Requires all Town of Vail residents to use
existing container and the said container when not in use must be
stored in a house, garage or other enclosure. There is no
language in current ordinance regarding multi-family/commercial
usage. Construction sites must use a designated refuse container
for refuse edible by wildlife.
B. Version #1 -Requires all Town of Vail residents to obtain
by April 15, 2007, at aminimum, AWildlife-Resistant Refuse
Container (sturdy plastic with lid and latching mechanism). Multi-
family/commercial must use either awildlife-Proof container or
Wildlife-Resistant enclosure. Construction sites must use a
designated "bear proof" container for refuse edible by wildlife.
C. Version #2 - Requires residents to obtain a Wildlife-
Resistant Refuse Container. In addition, said container when not
in use must be stored in a house, garage or other enclosure. If
unable to store as such, then must have Wildlife-Proof Refuse
Container (metal), or an approved enclosure. Multi-
family/commercial must use either awildlife-Proof container or
Wildlife-Resistant enclosure. Construction sites must use a
designated "bear proof" container for refuse edible by wildlife
D. All Versions -Require the following:
• The "Dawn to Dusk" (6:00 am - 7:00 pm) regulation to be
followed on a year round basis.
• Special Event Refuse must be emptied at the end of each
day and stored in the appropriate type of refuse container.
• Resistant Enclosure.
• Intentional and unintentional feeding of Wildlife is
prohibited.
• Compliance period is April 15, 2007, for those requiring
special containers or enclosures.
6. Judy Camp ITEM/TOPIC: DISCUSSION OF ORDINANCE NO. 21, Series of
2006, AN ORDINANCE MAKING SUPPLEMENTAL
APPROPRIATIONS TO THE TOWN OF VAIL GENERAL FUND,
CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX
FUND, HEAVY EQYUIPMENT FUND, AND DISPATCH
SERVICES FUND OF THE 2006 BUDGET FOR THE TOWN OF
VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES
OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND
SETTING FORTH DETAILS IN REGARD THERETO. (15 min.)
ACTION REQUESTED OF COUNCIL: Discuss the second
reading of Ordinance No. 21, Series of 2006.
BACKGROUND RATIONALE: To be provided in a separate
memo.
STAFF RECOMMENDATION: Staff recommends that the Town
Council provide direction to staff regarding Ordinance No. 21 for
the evening session discussion.
7. Matt Mire ITEM/TOPIC: Ordinance No. 23, Series of 2006, AN ORDINANCE
SUBMITTING A PROPOSED AMENDMENT TO THE TOWN OF
VAIL HOME RULE CHARTER TO THE VOTERS OF THE TOWN
PURSUANT TO COLORADO REVISED STATUTES, SECTION
31-2-210 AND DECLARING AN EMERGENCY. (15 min.)
ACTION REQUESTED OF COUNCIL: Approve or deny
Ordinance No. 23, Series 2006.
BACKGROUND RATIONALE: Section 31-2-210 of the Colorado
Revised Statutes authorizes the governing body of a Colorado
home rule municipality to submit proposed Home Rule Charter
amendments to the voters of such municipality by ordinance. The
Town of Vail (the "Town") Town Council (the "Council") has
requested to review proposed language amending Section 3.2
concerning terms of council members. The proposed language
would make all terms of council members to be four (4) years
starting in 2009. The proposed language will NOT change the
current term limits of 8 years (or with the new language = 2 terms).
STAFF RECOMMENDATION: Approve Ordinance No. 23, Series
2006.
8. ITEM/TOPIC: Information Update. (15 min.)
a. Revenue Update.
b. Council Priorities Update.
9. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
10. ITEM/TOPIC: Executive Session, pursuant to C.R.S. § 24-6-
402(4)(a)(b)(e) - To discuss the purchase, acquisition, lease,
transfer, or sale of property interests; to receive legal advice on
specific legal questions; and to determine positions, develop a
strategy and instruct negotiators, regarding real property
acquisition. (10 min.)
11. ITEM/TOPIC: Adjournment. (4:10 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, SEPTEMBER 19, 2006 IN THE VAIL TOWN
COUNCIL CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
TBD P.M., TUESDAY, SEPTEMBER 19, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. Chris Dropinski ITEM/TOPIC: Vail Parks and Recreation Master Plan. (60 min.)
Karen Grannan
BACKGROUND RATIONALE: As a further step, the Vail Parks
and Recreation Master Plan Subcommittee, made up of Vail
Recreation District (VRD) board members, Town of Vail Council
members, and staff from both organizations, met August 8th to
discuss project progress and methodology, to review the inventory
of facilities, to discuss major findings, and to discuss next steps. It
was decided to present these major findings in draft form to a joint
session of the VRD board of directors and the Vail Town Council.
STAFF RECOMMENDATION: Provide direction on "future areas
of focus." Is the Economic Council the correct board before whom
the study results are unveiled, next steps are to be determined
and then recommendations referred to the VRD Board of Directors
and the Vail Town Council?
2. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
3. Russ Forrest ITEM/TOPIC: Community Plan Update. (45 min.)
4. Kathleen Halloran ITEM/TOPIC: Long-term Capital plan. (30 min.)
ACTION REQUESTED OF COUNCIL: Listen to staff presentation
and provide comments.
BACKGROUND RATIONALE: Capital maintenance and
replacements will be a major portion of the five-year plans
included in the 2007 budget process.
STAFF RECOMMENDATION: None -information only.
5. ITEM/TOPIC: Timber Ridge Update. (30 min.)
6. ITEM/TOPIC: West Vail Holiday Inn Planning Update. (10 min.)
6. Russ Forrest ITEM/TOPIC: Housing Rational Nexus Study. (60 min.)
7. ITEM/TOPIC: Information Update. (10 min.)
8. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
8. ITEM/TOPIC: Executive Session. News stand. Metro. Districts.
Wendy's Parcel, VLMDAC. (30 min.)
9. ITEM/TOPIC: Adjournment. (0:00 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, OCTOBER 5, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
TBD P.M., TUESDAY, OCTOBER 3, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
2. ITEM/TOPIC: Information Update. (10 min.)
3. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
4. ITEM/TOPIC: Adjournment. (0:00 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, OCTOBER 19, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
TBD P.M., TUESDAY, OCTOBER 5, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
2. ITEM/TOPIC: Information Update. (10 min.)
3. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
4. ITEM/TOPIC: Adjournment. (0:00 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, OCTOBER 19, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
PUBLIC NOTICE
VAIL TOWN COUNCIL SPECIAL MEETING
TUESDAY, OCTOBER 10, 2006
11:00 A.M.
Vail Town Council Chambers
75 S. Frontage Road
Vail, CO 81657
Pursuant to Section 4.2 of the Vail Town Charter, the Town Manager has
requested a Special Meeting of the Vail Town Council for the purpose of
discussions on:
1. Affordable housing strategy (3.5 hours)
2. Long Term Capital Management Plan (2 hours)
The special meeting will be held on Tuesday, October 10, 2006, at 11:00 A.M. to
approximately 4:30 P.M. at the Town Council Chambers, 75 South Frontage
Road West, Vail, Colorado.
cc: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pamela Brandmeyer, Assistant Town Manager
Sign Language interpretation available upon request with 24-hour notification.
Please call 479-2332 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:20 P.M. TUESDAY, OCTOBER 17, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. George Ruther ITEM/TOPIC: Site Visit. A request to proceed through the
development review process with a proposal to install a new
manhole, sanitary sewer line and retaining wall on the Town-
owned stream tract parcel adjacent to the Vail Mountain View
Town home development site, located at 442 South Frontage
Road. (20 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny the applicant's request to proceed through
the development review process.
BACKGROUND RATIONALE: The Eagle River Water and
Sanitation District and the owners of Vail Mountain View town
home development site are in the process of undergoing
development review of an application to install a new manhole,
sanitary sewer line and retaining wall on Town of Vail property,
located upon Tract B, Vail Village 5th Filing. The new manhole,
sanitary sewer line and retaining wall are required to facilitate the
redevelopment of the old Apollo Park condominiums. Currently,
the sanitary sewer line runs through the center portion of the
development site. The new retaining wall is needed to ensure
adequate soil cover exists overtop of the new sewer line to
prevent freezing during the winter months. The Town Council, as
the property owner of Tract B, must grant the applicant permission
to proceed through the development review processes. Should
the Town Council grant permission to proceed, the applicant will
proceed with the appropriate development review applications for
Design Review Board review and consideration.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Town Council grants permission
to proceed through the development review process.
2. George Ruther ITEM/TOPIC: A request to submit a development application to
the Town of Vail Community Development Department for the
redevelopment of the Holiday Inn/Apex Lodge in West Vail in the
absence of an adopted West Vail Redevelopment Master Plan.
(20 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny the applicant's request to proceed with a
development review application.
BACKGROUND RATIONALE: In 2005, the owners of the Holiday
Inn/Apex Lodge submitted a development application to the Town
of Vail Community Development proposing an amendment to the
Vail Land Use Plan and the Official Zoning Map of the Town of
Vail. The purpose of the application was to facilitate the
redevelopment of the existing Holiday Inn/Apex Lodge. Upon
consideration of the application and the concurrence of the
property owner, the review of the application was put on hold
pending the outcome of the West Vail Redevelopment Master
Plan process. To date, the master planning process for West Vail
remains in progress. Not withstanding the ongoing efforts of the
master planning process, numerous conclusions have been
reached and are likely to remain unchanged. For example, the
master planning goals and objectives have been identified and
documented in the draft plan and will continue to be used to guide
the formulation of the final document. These same goals and
policy objectives would be used in the evaluation of any pending
development applications regardless of the timing of its final
adoption.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Vail Town Council grants the
owner of the Holiday Inn/Apex Lodge in West Vail permission to
submit a development application to the Town of Vail Community
Development to facilitate the redevelopment of the Holiday
Inn/Apex Lodge.
3. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
4. Nina Timm ITEM/TOPIC: Commercial Linkage and Inclusionary Zoning for
Employee Housing Mitigation. (15 min.)
BACKGROUND: At the previous two Town Council meetings the
Town Council has been discussing employee housing strategies
to "keep up" with housing for 30% of the new jobs being
generated. Commercial Linkage and Inclusionary zoning have
been identified as key strategies to achieve the Town's goal of
housing 30% of the workforce in deed restricted units in the Town
of Vail. Anticipated new development will add an additional 1400
new jobs in the Town. Town Council will adopt housing policies
that achieve the goal of housing 30% while balancing other goals
of the Town of Vail.
ACTION REQUESTED OF COUNCIL: Receive information on
what uses are generating the 1400 new jobs previously discussed.
Review input received by Council on next steps.
STAFF RECOMMENDATION: None at this time.
5. Greg Hall ITEM/TOPIC: Review and comment on the long range issues of
parking as was discussed with the parking Task Force. (30 min.)
ACTION REQUESTED OF COUNCIL: Listen and provide
comment on long range solutions to meet the projected parking
shortfall.
BACKGROUND RATIONALE: The current parking deficit of
parking spaces to meet the goal of providing sufficient parking for
90 % of our demand days (15 overflow days in a 150 day ski
season) is 400 spaces. In the future the total number of spaces
short is projected to be a total 1000 spaces. Review the rationale
of how 1000 spaces was determined and comment. Review
options of placing the 1000 spaces within the town of Vail and
comment. Two location scenarios were reviewed: one using three
sites to spread the new spaces between Ford Park, LionsHead
Parking structure and the west LionsHead area; and the other
scenario was to not consider Ford park as a solution. The parking
task force has listened to the presentation and voted on a initial
recommendation. Their direction was they will need to know costs
and ways to pay for the projects to make final recommendations.
Comments from Vail 20/20. will also be discussed.
6. Kathleen Halloran ITEM/TOPIC: Five-year Budget Projection Overview. (15 min.)
ACTION REQUESTED OF COUNCIL: Discussion of the five-
year projections for the Capital Projects and RETT Funds.
BACKGROUND RATIONALE: As part of the budget process, we
include five year projections for the major funds of the Town of
Vail.
STAFF RECOMMENDATION: Comments and discussion of the
five year projections.
7. Pam Brandmeyer ITEM/TOPIC: Background for annexation process. (10 min.)
BACKGROUND RATIONALE: Council had requested
information re: basic steps and processes toward annexation
within the State of Colorado. Attached you will find two
memoranda. The first outlines in a general fashion the processes
set by state statute and governing annexation. The second memo
from staff is a composite of estimates for roadway improvements
and paving, street maintenance, bus service, and so on, as well
as an estimate of property tax that could be collected from this
Highland Meadows area. As a brief background, Highland
Meadows originally was a part of the Town of Vail until September
1985, at which time the entire West Vail area, approximately
Matterhorn Road west off the South Frontage Road, and Buffehr
Creek Drive west off the North Frontage Road, were ordered
deannexed from the town. A lawsuit had been filed in 1980 by a
consortium of West Vail property owners who challenged the
original West Vail annexation. Many of their claims against the
Town of Vail were upheld by the court. Although most sections of
this West Vail area re-annexed to the Town of Vail through
individual elections throughout 1986 and 1987, Highland
Meadows (including the properties adjoining the Savory Inn/Elliott
Ranch, Marriott Streamside, the Gore Creek Townhomes (a
twelve unit property owned by the town), the far west section of
Intermountain, and so on, chose not to do so. Interest has been
expressed by some residents of the Highland Meadows
subdivision to annex to the Town of Vail.
STAFF RECOMMENDATION: Receive direction from Town
Council.
8. Matt Mire ITEM/TOPIC: Discussion of ORDINANCE NO. 26, SERIES 2006, AN
EMERGENCY ORDINANCE DECLARING THE TOWN COUNCIL'S
INTENT TO ADOPT AN ORDINANCE ESTABLISHING EMPLOYEE
HOUSING REGULATIONS FOR COMMERCIAL AND RESIDENTIAL
DEVELOPMENT AND REDEVELOPMENT, AND APPLYING SUCH
REGULATIONS TO NEW DEVELOPMENT APPLICATIONS. (15 min.)
BACKGROUND: In May, 2006 the Town of Vail engaged RRC
Associates, Inc. to prepare a Town of Vail Nexus/Proportionality
Analysis for Employee Housing Mitigation Programs. The
purpose of this was to create a legal basis for assessing an
employee housing mitigation requirement on commercial and/or
residential development. That study is now complete and its
findings have been presented to Town Council. Prior to adopting
any regulations regarding employee housing, the Town Council
would like to ensure that it has provided adequate opportunity to
educate the public about employee housing. The Town Council
has further determined that additional time is necessary to study
employee housing options before adopting new employee housing
regulations. As such, rather than impose a moratorium on
development to give the Town adequate time to study employee
housing options, the Town would like to allow new development
applications to be submitted during the study with the
understanding that those developments will be subject to the
pending employee housing regulations when and if those
regulations are adopted by the Town Council.
ACTION REQUESTED OF COUNCIL: Consider Ordinance No.
26, Series 2006, for approval.
STAFF RECOMMENDATION: Approve Ordinance No 26, Series
2006.
9. ITEM/TOPIC: Information Update. (10 min.)
• Annual Town Meeting.
Two dates are being held at Donovan Pavilion for the Annual
Town Meeting: Tuesday, January 9, 2007, or Thursday, January
11, 2007. Council is requested to finalize a date and time for this
annual event.
10. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
11. Matt Mire ITEM/TOPIC: Overview of Corum's proposal for redevelopment of
Timber Ridge. (2 hrs.)
BACKGROUND: The Town of Vail and Timber Ridge Affordable
Housing Corporation issued a Request For Proposals (RFP) in
July, 2005. The RFP stated two goals for redevelopment:
Maintain 600 beds of affordable rental housing and retire the
existing debt on the property of $22,000,000. Corum Real Estate
Group was selected through that process to redevelop Timber
Ridge. Since Corum has been selected they have been working
on numerous iterations of their response to best meet the goals of
the Town. At this point in time, they have aresponse/program
that meets both of the RFP stated goals.
ACTION REQUESTED OF COUNCIL: Listen to Corum's
presentation on how they have reached the proposed program to
date. Based on the realities of the response/program, provide
direction to Corum and staff on if and how Corum should continue
to work on the submitted response/program.
STAFF RECOMMENDATION: Provide Corum and staff with
specific direction based on the current response/program.
12. ITEM/TOPIC: Adjournment. (5:00 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, NOVEMBER 7, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
11:30 A.M., TUESDAY, NOVEMBER 7, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
Council will be served lunch.
1. George Ruther ITEM/TOPIC: Planning and Environmental Commission (PEC) /
Design Review Board (DRB) Update. (15 min.)
2. Russ Forrest ITEM/TOPIC: West LionsHead Master Plan Update: The PEC
has requested policy direction from the Vail Town Council on
housing recommendations in the LionsHead redevelopment
Master Plan before moving forward with amendments to that plan.
(30 min.)
3. Kathleen Halloran ITEM/TOPIC: Review first draft of Town Manager's budget
(General Fund). (1 hr.)
ACTION REQUESTED OF COUNCIL: Review and discuss the
first draft of the Town Manager's budget (General Fund).
BACKGROUND RATIONALE: To be provided in separate memo.
STAFF RECOMMENDATION: To be provided in separate memo.
4. Kathleen Halloran ITEM/TOPIC: Council's decision on 2007 Contribution Requests.
(1 hr.)
ACTION REQUESTED OF COUNCIL: Discuss 2007
Contribution requests in conjunction with the General Fund
Budget.
BACKGROUND RATIONALE: To be provided in separate memo.
STAFF RECOMMENDATION: To be provided in separate memo.
5. John Gulick ITEM/TOPIC: A request for information regarding Town of Vail
Fire & Emergency Services preparedness for wild land fire events
was made by the Town Council several weeks ago. Preparation
and initial fire response will be discussed, including: firefighting
personnel & equipment, Operational Directives, Community
Wildfire Protection Plans and current agreements with surrounding
agencies. Additional information provided for review and comment
are: Public Notification Prioritization and Emergency Evacuation
Planning. (20 min.)
ACTION REQUESTED OF COUNCIL: Discuss wildfire threat,
risks, assessments and Council's role as Policy Group in the event
of a large scale emergency. Understand Vail Fire's role in tiered
levels of response and the town's general level of emergency
preparedness.
STAFF RECOMMENDATION: Participation in discussion.
6. Warren Campbell ITEM/TOPIC: A request for the determination of a similar use by
the Town Council pursuant to Section 12-7B-5(B)(7), Permitted
and Conditional Uses; Above Second Floor, Vail Town Code, to
allow for a ski club with ski storage to be considered a use similar
to a cocktail lounge and bar, located at 333 Hanson Ranch Road
(Vista Bahn Building)/Lot C, Block 2, Vail Village Filing 1, and
setting forth details in regard thereto. (15 min.)
ACTION REQUESTED OF COUNCIL: The Town Council shall
approve or deny the request that the proposed use is similar to
other uses listed as a permitted conditional use within the
Commercial Core I district pursuant to Section 12-3-4,
Determination of Similar Use, Vail Town Code.
BACKGROUND RATIONALE: On September 25, 2006, an
application was submitted by the owners of the Vista Bahn
Building to establish a ski club with ski storage on the third floor of
the structure. The Commercial Core I zone district does not list a
ski club with ski storage as a permitted or conditional use on any
floor of a structure within the district. The applicant has requested
that the Town Council review their proposal pursuant to Section
12-3-4, Determination of Similar Use, Vail Town Code, to
determine if a ski club with ski storage is similar to a cocktail
lounge and bar. Please refer to the staff memorandum dated
November 7, 2006, for additional information.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Town Council makes the
determination that the proposed use is not similar to a cocktail
lounge and bar. Staff recommend that the Town Council directs
staff and the applicant to pursue a text amendment to the
Commercial Core I district.
7. ITEM/TOPIC: Information Update. (10 min.)
• Council Goals.
8. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
9. Matt Mire ITEM/TOPIC: Executive Session pursuant to CRS § 24-6-
402(4)(a)(b) to discuss the purchase, acquisition, lease, transfer,
or sale of real property interests and to receive legal advice on
specific legal questions; and CRS § 24-6-402(4)(e)(b) to
determine positions, develop a strategy and/or to instruct
negotiators; AND to receive legal advice on specific legal
questions. (1 hr.)
10. ITEM/TOPIC: Adjournment. (4:10 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, NOVEMBER 21, 2006 IN THE VAIL TOWN
COUNCIL CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
11:20 A.M., TUESDAY, NOVEMBER 21, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
Council will be served lunch.
1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
2. Suzie Huxford ITEM/TOPIC: A request for a work session with the Vail Town
Council to present and discuss the recommendations from the Vail
Economic Advisory Council regarding the Town of Vail Municipal
Code Title 11 Sign Regulations. (20 min.)
ACTION REQUESTED OF COUNCIL: Listen to a presentation by
the staff and provide feedback regarding the presentation.
BACKGROUND RATIONALE: On August 15, 2006, Council
reviewed a presentation from staff regarding the current sign code
and current issues in Vail Village and Lionshead. The Town
Council directed staff to make several modifications to the code.
Based on that Council meeting and subsequent discussions with
merchants, the Council directed staff to evaluate and update the
code as it relates to several specific issues:
1. Seasonal (summer) promotional signage
2. Menu Special Boards
3. Creating a lease option for outdoor displays on public
property
Council directed staff to utilize the Vail Economic Advisory Council
to develop policy recommendations and then have 1-2 broader
discussions with the merchant community to discuss proposed
policy solutions.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Town Council listen to the
presentation, provide feedback and give direction regarding the
next step.
3. Kathleen Halloran ITEM/TOPIC: Discussion of the First Reading of the 2007 Budget
Ordinance No. 28, Series 2006. (20 min.)
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments first reading of the 2007 Budget Ordinance No. 28,
Series 2006.
BACKGROUND RATIONALE: To be provided in separate memo
STAFF RECOMMENDATION: Approve or approve with
amendments the first reading of the 2007 Budget Ordinance No.
28, Series 2006.
• Compensation and benefits review. Consider the data
provided in relation to the 2007 budget.
4. Elizabeth Reed ITEM/TOPIC: Discussion of the First Reading of Ordinance No. 30,
Series of 2006, AN ORDINANCE ESTABLISHING SPECIAL
DEVELOPMENT DISTRICT NO. 40, THE WILLOWS, PURSUANT
TO ARTICLE A, SPECIAL DEVELOPMENT (SDD) DISTRICT,
CHAPTER 9, TITLE 12, ZONING TITLE, TOWN CODE OF VAIL,
AND SETTING FORTH DETAILS IN REGARD THERETO. (1 hr.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Ordinance No. 30 Series of 2006, on first
reading.
BACKGROUND RATIONALE: On November 13, 2006, the Town of
Vail Planning and Environmental Commission held a public hearing
on a request to establish Special Development District No. 40, The
Willows. The purpose of the new Special Development District is to
facilitate the redevelopment of The Willows Condominiums, located at
74 Willow Road. Upon review of the request, the Planning and
Environmental Commission voted 4-1-0 (Pierce opposed) to forward a
recommendation of approval of the request to establish Special
Development District No. 40, The Willows, to the Vail Town Council.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Vail Town Council approves
Ordinance No. 30, The Willows, on first reading.
5. Matt Mire ITEM/TOPIC: Discussion of First Reading of Ordinance No. 31,
Series of 2006, An Ordinance Amending Section 2-6-9 of the Vail
Town Code, Concerning use of the Real Estate Transfer Tax
Fund, and Setting Forth Details in Regard Thereto. (15 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
amendments, or deny first reading of Ordinance No. 31, Series of
2006.
BACKGROUND RATIONALE: In an effort to be the premier
mountain resort community, the Town has committed to provide
its citizens and guests with "a superior level of environmentally
sensitive services" in addition to "vision, leadership and
stewardship in an environmentally responsible manner." To
achieve the goals stated above and for the environmental
sustainability of the Town of Vail and the Vail Valley, the Council
has determined that certain text amendments are necessary to the
Vail Town Code as they relate to the use of the Town of Vail Real
Estate Transfer Tax Fund to include expenditures related to
environmentally sustainable practices.
STAFF RECOMMENDATION: Approve, approve with
amendments, or deny first reading of Ordinance No. 31, Series of
2006.
6. Matt Mire ITEM/TOPIC: Resolution Number 22, Series 2006. A resolution
declaring the intent of the Town of Vail to acquire a fee simple
interest in the property located at 2399 North Frontage Road West
for Fire Protection facilities, further continuance of good faith
negotiations to acquire said property interest, and authorization to
initiate an action in eminent domain to acquire said property in the
event good faith negotiations do not result in an agreement to
acquire said property interest. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
amendments, or deny first reading of Resolution No. 22, Series of
2006.
BACKGROUND: The Town has negotiated in good faith with the
record owner and others having an ownership interest in the
property commonly known as Wendy's, located at 2399 N.
Frontage Road West, and legally described as Parcel A, a
resubdivision of Tract D, a resubdivision of Vail Schone Filing 1,
Town of Vail, Eagle County, Colorado (the "Property").
Negotiations to purchase the Property have, to this point, been
unsuccessful. This resolution represents the Town Council's
formal determination that it is necessary to acquire a fee simple
interest in the Property, and that, in the event that good faith
negotiations do not result in voluntary granting of the Property, it is
necessary that the Town acquire said interest in the Property
through the use of the Town's power of eminent domain as
provided for in the Charter.
STAFF RECOMMENDATION: Approve, approve with
amendments, or deny first reading of Resolution No. 22, Series of
2006.
7. ITEM/TOPIC: Information Update. (10 min.)
• Ice Dome Update.
• Hybrid Bus Showing.
8. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
9. ITEM/TOPIC: Executive Session: 1) Pursuant to CRS § 24-6-
402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease,
transfer, or sale of property interests; conference with attorney to
receive legal advice on specific legal questions; and to determine
positions, develop a strategy, and instruct negotiators regarding the
redevelopment of LionsHead parking structure. AND 2) Pursuant
to CRS § 24-6-402(4)(a)(b)(e) - to discuss the purchase,
acquisition, lease, transfer, or sale of property interests; conference
with attorney to receive legal advice on specific legal questions;
and to determine positions, develop a strategy, and instruct
negotiators regarding the redevelopment of Timber Ridge. (2 hrs.)
10. ITEM/TOPIC: Adjournment. (4:00 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, DECEMBER 5, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:00 NOON, TUESDAY, DECEMBER 5, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
Council will be served lunch.
1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
2. Adam Palmer ITEM/TOPIC: Ecobuild Presentation. (15 min.)
3. Russ Forrest ITEM/TOPIC: Vail 20/20 Strategic Plan Update. (20 min.)
BACKGROUND: The "Vail 20/20" process officially began with a
meeting of institutional stakeholders on August 3, 2006 at
Donovan Pavilion. The stakeholders provided input regarding
individual organizational goals, as well as town and regional
issues which concern their organization. On August 22nd and 24th,
two community workshops were held at Donovan Pavilion to
discuss Vail's existing values and Vail's vision for the future.
On September 19, 2006, staff presented draft values and vision
statements to the Town Council and provided an update on the
Vail 20/20 process. Town Council provided comments on the
drafts and instructed staff to proceed with the Vail 20/20 Strategic
Plan process. Over the past two months, a group of staff
members has convened that represent housing, transportation,
land use and development, community, environment, economy,
recreation and community services. Staff members have worked
with individual teams to drafts goals and in some cases, have
developed objectives and strategies as part of a strategic plan.
The resulting documents have utilized the input provided by the
public throughout the process.
ACTION REQUESTED OF COUNCIL: Staff asks that the Vail
Town Council provide input on goals and next steps for the
project. Staff proposes that the next steps be to complete the Vail
20/20 Strategic Plan and present a draft to the public for input and
prioritization of strategies.
4. Russ Forrest ITEM/TOPIC: Commercial Linkage and Inclusionary Zoning for
Employee Housing Mitigation. (1 %2 hrs.)
BACKGROUND: On October 17, 2006, the Town Council directed
staff to create an employee housing policy that creates employee
housing units for at least 30% of Vail's workforce in Vail. The
Town Council discussed Commercial Linkage and Inclusionary
Zoning policy for employee housing to keep up with additional
employee housing demand as new development in the Town of
Vail creates more jobs. Based on that and previous discussions
staff has worked with outside legal council to develop the
framework for creating a Commercial Linkage and Inclusionary
Zoning policy.
ACTION REQUESTED OF COUNCIL: Review staff's
recommendation and provide direction on whether the proposed
framework should be turned into an ordinance.
STAFF RECOMMENDATION: None at this time.
5. Rachel Friede ITEM/TOPIC: Discussion on the Application of the Town's
Adopted Residential Design Guidelines as they Pertain to Duplex
and Multi Family Development. (30 min.)
BACKGROUND: Please refer to the memo dated December 5,
2006 for additional information.
ACTION REQUESTED OF COUNCIL: Staff asks that the Vail
Town Council conduct a policy discussion regarding the
application of the Residential Design Guidelines as they pertain to
duplex and multi-family development uniform roofing materials
and provide Staff with direction on whether this policy is still
relevant to the Town Code.
6. Judy Camp ITEM/TOPIC: DISCUSSION OF ORDINANCE NO. 29, Series of
2006, AN ORDINANCE MAKING SUPPLEMENTAL
APPROPRIATIONS TO THE TOWN OF VAIL GENERAL FUND,
CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX
FUND, HEAVY EQYUIPMENT FUND, AND DISPATCH
SERVICES FUND OF THE 2006 BUDGET FOR THE TOWN OF
VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES
OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND
SETTING FORTH DETAILS IN REGARD THERETO. (10 min.)
ACTION REQUESTED OF COUNCIL: Ask any questions or give
any comments regarding the 3rd supplemental of 2006, Ordinance
No. 29, Series of 2006. An ordinance making supplemental
appropriations to the Town of Vail 2006 budget, in preparation for
approving the first reading during the evening session.
BACKGROUND RATIONALE: To be provided in a separate
memo.
STAFF RECOMMENDATION: Staff recommends that the Town
Council approves Ordinance No. 29, Series of 2006, upon first
reading this evening.
7. George Ruther ITEM/TOPIC: Discussion of the First Reading of Ordinance No.
33, Series of 2006, an ordinance amending Title 12, Zoning
Regulations, Chapter 6, Residential Districts, Article E, Residential
Cluster (RC) District, Vail Town Code, to add "professional office"
and "business office" as conditional uses to the District, and
amending Title 12, Zoning Regulations, Chapter 16, Conditional
Use Permit, Vail Town Code to add use specific criteria and
standards for business offices and professional offices, and
setting forth details in regard thereto. (20 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Ordinance No. 33, Series of 2006 on first
reading.
BACKGROUND RATIONALE: On November 13, 2006, the Town
of Vail Planning and Environmental Commission voted 5-0-0 to
forward a recommendation of approval of the proposed text
amendment to the Zoning Regulations to add "business office"
and "professional office" as conditional uses to the Residential
Cluster (RC) District.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Vail Town Council approves
Ordinance No. 33, Series of 2006, on first reading.
8. George Ruther ITEM/TOPIC: Discussion of SECOND READING OF
ORDINANCE NO. 30, SERIES OF 2006, AN ORDINANCE
ESTABLISHING SPECIAL DEVELOPMENT DISTRICT NO. 40,
THE WILLOWS, PURSUANT TO ARTICLE A, SPECIAL
DEVELOPMENT (SDD) DISTRICT, CHAPTER 9, TITLE 12,
ZONING TITLE, TOWN CODE OF VAIL, AND SETTING FORTH
DETAILS IN REGARD THERETO. (20 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Ordinance No. 30 Series of 2006, on
second reading.
BACKGROUND RATIONALE: On November 13, 2006, the Town
of Vail Planning and Environmental Commission held a public
hearing on a request to establish Special Development District No.
40, The Willows. The purpose of the new Special Development
District is to facilitate the redevelopment of The Willows
Condominiums, located at 74 Willow Road. Upon review of the
request, the Planning and Environmental Commission voted 4-1-0
(Pierce opposed) to forward a recommendation of approval of the
request to establish Special Development District No. 40, The
Willows, to the Vail Town Council. On November 21, 2006, the
Vail Town Council voted 7-0-0 to approve Ordinance No. 30,
Series of 2006, on first reading.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Vail Town Council approves
Ordinance No. 30, The Willows, on second reading.
9. ITEM/TOPIC: Information Update. (10 min.)
10. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
11. Matt Mire ITEM/TOPIC: Executive Session: 1) Pursuant to CRS § 24-6-
402(4)(f) - to discuss personnel matters concerning the
employment of the Town Council's direct reports. (20 min.)
12. ITEM/TOPIC: Adjournment. (4:20 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, DECEMBER 19, 2006 IN THE VAIL TOWN
COUNCIL CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
SPECIAL MEETING
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:15 NOON, TUESDAY, DECEMBER 12, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. TOV ITEM/TOPIC: Welcome. (5 min.)
2. VRI/TOV ITEM/TOPIC: Overview VRI objectives in Vail. (10 min.)
3. VRI/TOV ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. § 24-6-
402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease,
transfer or sale of property interests; conference with attorney to
receive legal advice on specific legal questions; and to determine
positions, develop a strategy or instruct negotiators regarding the
disposition of real property. All matters relating to Tiber Ridge
Employee Housing; the redevelopment of West LionsHead; and
the LionsHead parking structure redevelopment and RFP process.
(90 min.)
4. VRI/TOV ITEM/TOPIC: Open Session: Summary Comments/Follow-up and
Adjournment. (15 min.)
5. TEM/TOPIC: Adjournment. (2:15 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, DECEMBER 19, 2006 IN THE VAIL TOWN
COUNCIL CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:30 P.M., TUESDAY, DECEMBER 19, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. Lorelei Donaldson ITEM/TOPIC: Appointments to the Commission on Special
Events (CSE) and Vail Local Marketing District Advisory Council
(VLMDAC) boards. (1 hr.)
ACTION REQUESTED OF COUNCIL:
1) Please interview the Commission on Special Events (CSE)
applicants at the work session and appoint three
applicants to the CSE (terms expire December 31, 2008)
at the evening meeting; and
2) Please interview the Vail Local Marketing Board Advisory
Council (VLMDAC) applicants at the work session and
appoint four applicants to the VLMDAC (terms expire
December 31, 2008) at the evening meeting.
BACKGROUND RATIONALE:
CSE: Members of the CSE shall serve at the will of the Town
Council. The CSE shall support the Town Council's goals and
objectives and makes decisions in alignment with the Town
Council's marketing direction. The mission of the CSE is to
support street entertainment and special events for vitality, year-
round fun, sense of community and increased quality of
experience for guests and residents. The functions and/or duties
of CSE shall include, but are not limited to: hiring and overseeing
a director and/or staff, as well as event producers and/or
promoters; creating, funding and seeking special events for the
Town of Vail; evaluating event applications and event success;
submitting an annual budget for operations and events;
coordinating the community calendar for special events; seeking
out additional funding for special events through sponsorships and
donations; evaluating and executing contracts for special events;
and all other functions as directed by the Town Council.
There are currently three vacancies on the CSE. The Town
received five (5) applications for the vacancies. Three applicants
are incumbent members of the CSE (noted by asterisks below).
The Council shall interview each applicant at the work session and
then appoint three applicants to the CSE at the evening meeting.
The applicants are as follows:
Mark Cervantes
Dave Chapin*
Meggen Kirkham
Richard tenBraak*
Heather Trub*
I have enclosed an attendance summary for the CSE for your
review.
VLMDAC: The mission of the VLMDAC is to strengthen the area
economy by attracting visitors to Vail in the May to October time
frame. Per C.R.S. 29-5-111 General powers of district. (1)(g) All
applicants must be "owners of property within the boundaries of
the district," which includes by definition corporations or entities
which own property "within the boundaries of the district." Should
an entity be appointed to this advisory council, it would then be up
to that entity to appoint its designee. Additionally, owners of
"taxable personal property" will be considered for appointment.
There are currently four vacancies on the VLMDAC. The Town
received four (4) applications for the vacancies. Three applicants
are incumbent members of the VLMDAC (noted by asterisks
below). The Council needs to interview each applicant at the work
session and then appoint four applicants to the Vail Local
Marketing District Advisory Council at the evening meeting.
The applicants are as follows:
Ian Authur*
Stephen Connolly
Bob Llewellyn*
Beth Slifer*
Pam Stenmark*
I have also enclosed an attendance summary for the VLMDAC for
your review.
RECOMMENDATION: Appoint three persons to the CSE and
four persons to the VLMDAC.
2. George Ruther ITEM/TOPIC: Planning and Environmental Commission (PEC)
/Design Review Board (DRB) Update. (15 min.)
3. Leslie Fordham ITEM/TOPIC: Windmill Event. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve the AIPP
expenditure at the December 19, 2006, evening meeting.
BACKGROUND RATIONALE: Art in Public Places is requesting
that the town council approve the expenditure of $94,500 for an
event that will promote cultural tourism and bring greater
awareness of the visual arts in Vail. Environmental artist Patrick
Marold will install three thousand miniature light generating
windmills on the Vail Golf Course for one month, beginning March
16, 2007. Each windmill is attached to an eight foot high post and
will respond to the wind's behavior. The artist envisions that the
glowing lights, placed in a field of snow, will create a sense of
mystery and wonder. Besides providing a unique visual
experience, the artist wants to bring attention to renewable energy
sources and the power of nature. The twinkling lights will be
visible from the Frontage Road and I-70. AIPP will encourage
people to walk though the windmill field and will work with the Vail
Golf Course to provide nighttime sleigh rides to the site. The
project has the support of the Vail Recreation District. Permission
has been granted to install three thousand windmills on the golf
course. The Vail Symposium has offered to lend support
organizing an artist speaker evening and publicizing the event.
Board Recommendations: AIPP believes that Vail has the
potential to broaden and promote cultural programs. This event is
a first step in taking the visual arts in Vail to a higher level and
building a reputation as a first class resort, providing both
recreation and arts activities. Impact studies in Colorado have
shown that arts events can be powerful economic engines that
help sustain and drive the economy. The Art in Public Places
board recommends that the town council votes to approve the
expenditure.
4. Warren Campbell ITEM/TOPIC: Vail Resorts is requesting a work session with the
Town Council to discuss the proposed text amendments to the
Lionshead Redevelopment Master Plan to include the areas
described as "West Lionshead". The purpose of the meeting is to
review the development concepts and future goals and objectives
for the land area. (1 hr.)
On December 11, 2006, the Planning and Environmental
Commission forwarded a recommendation of approval of the
proposed amendments by a vote of 4-1-0 (Dewitt opposed). The
initial concepts include the addition of a skier gondola in the
location of the old gas station site and the development of mixed
use areas, including housing, retail, and office spaces, to create a
new portal to the mountain with all the typical skier services.
Another aspect of the initial concepts includes the possible
relocation of the South Frontage Road.
ACTION REQUESTED OF COUNCIL: Staff is seeking feedback
from the Vail Town Council regarding whether the proposed
amendments to the Lionshead Redevelopment Master Plan are
consistent with the Council's and Town's expectations for this
area. Staff will provide a brief presentation of what has been
accomplished in the joint meetings between Vail Resorts, Town
Staff, select Council and Planning and Environmental Commission
members, and the public thus far.
RECOMMENDATION: No formal recommendation is required at
this time.
5. Rachel Friede ITEM/TOPIC: The applicant, the Town of Vail, is requesting a work
session to discuss Ordinance 27, Series of 2006, an ordinance
amending Chapter 14-2: Definitions, and Chapter 14-10: Design
Review Standards and Guidelines, Vail Town Code, to create wildfire
regulations that require Class A roof assemblies or Class A roof
covering materials and bans wood shake and wood shingles for all
structures within the Town of Vail, and setting forth details in regard
thereto. (30 min.)
ACTION REQUESTED OF COUNCIL: Listen to presentation and ask
any pertinent questions. Provide direction to staff on issues that have
arisen out of the proposed text amendments.
BACKGROUND RATIONALE: On December 11, 2006, the Town
of Vail Planning and Environmental Commission held a public
hearing on the request to create wildfire regulations that require
Class A roof assemblies or Class A roof covering materials and
bans wood shake and wood shingles for all structures within the
Town of Vail. Upon consideration of the request, the Commission
unanimously forwarded a recommendation of approval, with
modifications, of the request to the Vail Town Council. The
modification made by the PEC was that the regulations only apply
to new construction and re-roofs of over fifty percent (50%) of the
total roofing area.
6. Matt Mire ITEM/TOPIC: Discussion of Resolution Number 26, Series 2006. A
resolution adopting by reference C.R.S. § 24-18-104, as applicable to
public officers and employees, including independent contractors
within the Town of Vail. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
amendments, or deny first reading of Resolution No. 26, Series of
2006.
BACKGROUND: On November 7, 2006, the voters approved
Amendment 41 on the statewide general election ballot.
Amendment 41 adopts a new Article XXIX of the Colorado
Constitution entitled "Ethics in Government," which article deals in
detail with receipt of gifts and things of value by, and lobbying and
ethical principles applicable to public officials. By its terms,
Amendment 41 applies to local government officials and employees,
including those of the Town. Section 7 of Amendment 41 provides
that home rule municipalities may act by charter, ordinance or
resolution to adopt regulations on the subjects covered by
Amendment 41, which regulations may be more or less stringent than
those contained in Amendment 41. The Charter at Section 3.7 and
the Town's Municipal Code at Section 1-5-7 presently address only
conflicts of interest. Accordingly, this resolution, as permitted by
Amendment 41, adopts regulations addressing the matters covered
by Amendment 41. The proposed resolution adopts C.R.S.
§ 24-18-104, as such statute presently exists, as appropriate
restrictions on the matters covered by Amendment 41.
STAFF RECOMMENDATION:
Approve, approve with amendments, or deny first reading of
Resolution No. 26, Series of 2006.
7. ITEM/TOPIC: Information Update. (10 min.)
8. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
9. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. § 24-6-
402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease,
transfer or sale of property interests; conference with attorney to
receive legal advice on specific legal questions; and to determine
positions, develop a strategy or instruct negotiators regarding the
disposition of real property. (30 min.)
10. ITEM/TOPIC: Adjournment. (4:55 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, JANUARY 2, 2007 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.