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Home My WebLink About2006-01-03 Support Documentation Town Council Work Session T®!NN C®UNC9L WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:00 NOON, TUESDAY, JANUARY 3, 2006 NOTE: Times of items are approximate, subject to change,. and cannot. be relied upon to determine at what time Council will consider an item. Lunch Will Be Served. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. Joel Heath ITEM/TOPIC: Commission on Special Events (30 min.) • 2005 Special Event Survey data as compiled by Untraditional Marketing. 3. John Gulick ITEM/TOPIC: Proposed IGA for mutual-aid assistance between Copper Mountain Consolidated Metropolitan District Fire Department and Town of Vail Fire & Emergency Services. (20 min.) BACKGROUND RATIONALE: Over the past several years, Copper Mountain Fire Dept. and Vail Fire Dept. have engaged in mutual-aid emergency incident response along I-70 at Vail Pass. Both fire department chiefs agree that it is mutually beneficial to have equipment and personnel responding from both departments to specific incidents requiring rescue or fire suppression. A formal mutual-aid agreement is a mechanism for us to achieve greater cooperation between departments and to provide enhanced emergency services to guests traveling in and out of our respective resort areas. Copper Mountain Fire wishes to have affiliation with a municipality such as the Town of Vail, to become eligible for membership in Colorado Intergovernmental Risk Sharing Association (CIRSA). This would give them collateral advantage to join the same insurance pool of which we are members. ACTION REQUESTED OF COUNCIL: Staff would like to discuss details with the Vail Town Council and are seeking feedback on this proposal. RECOMMENDATION: Listen to presentation and provide direction to staff. 4. Warren Campbell ITEIVIlTOPIC: Staff is requesting a work session with the Town Jack Hunn Council regarding the West LionsHead Master Plan in order to Bob Fitzgerald review the initial development concepts and future goals and objectives for the land area. The initial concepts include the addition of a skier gondola in the location of the existing BP (Amoco) gas station and the development of mixed use areas, including housing, retail, and office spaces, along the north side of the Master Plan study area. Another aspect of the initial concepts includes the possible relocation of the South Frontage Roacl to the north which would parallel the Interstate. Staff is seeking direction from Town Council regarding the initial concepts for this Master Plan study area. (45 min.) ACTION REQUESTED OF COUNCIL: Staff is seeking feedback from the Vail Town Council regarding whether the West LionsHead Master Plan concepts are in line with the Council's and Town's expectations for this area. Staff will provide a brief presentation of what has been accomplished in the joint meetings between Vail Resorts, Town Staff, select Council and Planning and Environmental Commission members, and the public thus far. RECOMMENDATION: No formal recommendation is required at this time. 5. Warren Campbell ITEM/TOPIC: A request for work session with the Vail Town Russ Forrest Council to discuss the development review process for the proposed Crossroads development.application. Staff would like to present options in the review- process for the redevelopment application for Crossroads, located at 141 and 143 Meadow Drive/Lot P, Block 5D, Vail Village Filing ~, and setting forth details in regard thereto. (45 min.) ACTION REQUESTED OF COUNCIL: Listen to a presentation by the staff and provide feedback regarding the presentation. BACKGROUND RATIONALE: During the review of the previously submitted Crossroads development applications, issues were raised regarding public benefits and the discrepancy between the underlying Commercial Service Center zoning and the Vail Village Master Plan recommendations. The Staff and Planning and Environmental Commission are looking. for feedback :on, these and other matters. The goal of the work session is to look at ways to improve the' review process: Staff will provide a memorandum which.details,this discussion in greater depth. STAFF RECOMMENDATION: Department recommends that The Community Development the Town Council listen to the presentation and provide feedback in order to more fully understand the review process for the proposed Crossroads redevelopment. 6. Ron Braden ITEMlTOPIC: Wireless Connectivity Update. (20 min.) Agenda item to discuss the Town of Vail wireless initiative in the Village and LionsHead core areas. Discussion to include a brief overview on wireless options, process, pros and cons. Update council on existing projects and funding sources. 7• ITEMROPIC: Information Update. (10 min.) • Consent Agenda Procedure. 8• ITEM/'I'OPIC: Matters from Mayor & Council. (10 min.) 9. Matt Mire ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. § 24-6- 402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of property interests'and to determine positions, develop a strategy or instruct negotiators regarding the disposition of real property; 2) C.R.S. § 24-6-402(4)(f) - Personnel Matters, discussion of annual reviews of the Town Manager, Town Attorney, and Municipal Judge. (45 min.). 10. ITEM/TOPIC: Adjournment. (4:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, JANUARY 17, 2005 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon. request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. Please note: There have not been any PEC meetings since the last meeting of Council; there are no new results to report. ,' ~aw~o~v~ . DESIGN REVIEW BOARD AGENDA November 2, 2005 3:00 P.M. PUBLIC MEETING PUBLIC WELCOME PROJECT ORIENTATION /LUNCH -Community Development Department MEMBERS PRESENT Sherry Dorward Pete Dunning Lynne Fritzlen Joe Hanlon Margaret Rogers MEMBERS ABSENT SITE VISITS 1. Smead - 395 Mill Creek Circle 2. -Hess - 1220 Ptarmigan Road 3. .Snowstorm, LLC - 2009 Sunburst Drive 4. Debooy - 4022 Willow Way 5. Dantas - 1772 Alpine Drive 6. _ Vail Corp. - 728 West Lionshead Circle Driver: Warren PUBLIC HEARING -TOWN COUNCIL CHAMBERS 1. Smead Residence DRB05-0578 Final review of a minor alteration (landscaping changes) 395 Mill Creek Circle/Lot 19, Block 1, Vail Village Filing 1 Applicant: Ann Smead, represented by Fitz & Gaylord Landscaping ACTION: Tabled to November 16, 2005 . MOTION: Hanlon SECOND: Dorward VOTE:5-0-0 2. Dantas Residence DRB05-0568 Conceptual review of new construction (single family residence) 1772 Alpine Drive/Lot 10, Vail Village West Filing 1 Applicant: Dantas Builders ACTION: Conceptual review, no vote 3. Hess Residence DRB05-0556 Final review of change to approved plans (elevation changes) 1220 Ptarmigan Road/Lot 2, Block 8, Vail Village Filing 7 Applicant: Ronnie and Donald Hess, represented by Nedbo Construction ACTION: Denied MOTION: Hanlon SECOND: Dunning VOTE: 5-0-0 12:OOpm 2:OOpm 3:OOpm Matt Elisabeth Warren Page 1 4. Snowstorm, LLC DRB05-0577 Warren Final review of a minor alteration (landscaping) 2009 Sunburst Drive/Lot 15, Vail Valley Filing 3 Applicant: Snowstorm, LLC, represented by Nedbo Construction ACTION: Tabled to November 16, 2005 MOTION: Dunning SECOND: Hanlon VOTE: 5-0-0 5. Debooy Residence DRB05-0561 Bill Final review of a minor alteration (roof) 4022 Willow Way/Lot 11, Bighorn Subdivision Applicant: Tom and Louise Debooy ACTION: Tabled to November 16, 2005 MOTION: Dunning SECOND: Fritzlen VOTE: 5-0-0 6. CMC Trust, Inc. DRB05-0581 Bill Conceptual review of a residential addition 3996A Lupine Drive/Lot 1, Block 2, Bighorn Subdivision Addition 1 Applicant:. Cecil Christensen ACTION: Tabled to November 16, 2005 7. Skarajunsky Residence DRB05-0582 Bill Conceptual review of a residential addition 39966 Lupine Drive/Lot 1, Block 2, Bighorn Subdivision Addition 1 .Applicant:. Vi'nnie Skarajunsky ACTION: Tabled to November 16, 2005 8. Vail Corp. DRB05-0497 ~ Warren Final review of new construction (multi-family) 728 West Lionshead Circle/Lot 2, West Day Subdivision ~ . Applicant: The Vail Corp, represented by Jack Hunn ACTION: Forward a recommendation of approval to the Planning and.Environmental Commission of deviations from the Lionshead Redevelopment Master Plan Architectural Design'Guidelines. MOTION: Hanlon SECOND: Dorward VOTE: 5-0-0 Staff Approvals Showcase Snowboards DR605-0557 Bill Final review of a sign 244 Wall Street/Lot 5C, Vail Village Filing 1 Applicant: Intrawest Retail Group, represented by Black Duck Builders Parliament Residence DRB05-0536 Matt Final review of changes to approved plans (roof design) 3241 Katsos Rarich Road/Lot 6, Block 1, Vail Village Filing 12 Applicant: Marvin and Casey Parliament Blivas Residence DRB05-0539 Matt Final review of a minor alteration (retaining walls) 1463 Greenhill Court/Lot 8, Glen Lyon Subdivision Applicant: Julie Blivas, represented by Landscape Technology Group Page 2 Steinberg Residence DRB05-0558 Final review of a minor alteration (landscaping) 1022 Eagles Nest Circle/Lot 3, Block 6, Vail Village Filing 7 Applicant: Thomas and Florence Steinberg Warren Talisman Condominium Association DRB05-0515 George Final review of a sign 62 South .Meadow Drive/Lot I, Block 5E, Vail Village Filing 1 Applicant: Talisman Condominium Association, represented by Snowdon and Hopkins Architects, PC Byrne Residence DR605-0540 Final review of a minor alteration (concrete paver driveway) 2520 Bald Mountain Road/Lot 15, Block 3, Vail Village Filing 13 Applicant: Paula Byrne, represented by Ron Constien Matt Mendik Residence DRB05-0527 Matt Final review of a minor alteration (doors) 174 East Gore Creek Drive, Units 143 and 145/Lots A,B,C, Block 5C, Vail Village Filing 1 Applicant: Bernard Mendik, represented by Constien Builders, LLC Vail Viking Ltd. DRB05-0546 Matt Final review of changes to approved plans (color changes) 4916 Juniper Lane, Lot 4, Block 5, Bighorn Subdivision 5th Addition Applicant: Vail Viking Ltd., represented by Fritzlen Pierce Architects . Ellis Residence DR605-0517 Elisabeth Final review of a residential addition (windows) 302 Hanson Ranch Road/Lot I, Block 5A, Vail Village Filing 5 Applicant: Gail Ellis, represented by Snowdon and Hopkins Architects, PC Talisman Condominium Association DR605-0516 George Final review of a minor alteration (traffic gate) 62 East Meadow Drive/Lot I, Block 5E, Vail Village Filing 1 Applicant: Talisman Condominium Association, represented by Snowdon and Hopkins Architects, PC D.E.I., LLP DRB05-0571 Matt Final review of a minor alteration (re-paint) 1765 Alpine Drive/Lot 33, Vail Village West Filing 1 Applicant: Don Gury Heaven's Spa DRB05-0559 Matt Final review of a minor alteration (door) 500 East Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 1 Applicant: Bob Lazier, represented by Jenny Ricca Bailey Residence DRB05-0580 Warren Final review of cFtange to approved plans (landscaping changes) 1287 Vail'Valley Drive/Lot 2, Block 3, Vail Valley Filing 1 Applicant: Gary and Brenda Bailey, represented by Land Designs by Ellison Page 3 Montano Residence DR605-0572 Final review of a minor alteration (deck) 1925 Sunburst Drive/Lot 10, Vail Valley Filing 3 Applicant: Rufino and Margarita Vigil, represented by Darlene Montano Schulz Residence DRB05-0565 Final review of a minor alteration (hot tub) 1798 Alpine Drive/Lot 13, Vail Village West Filing 1 Applicant: Edward Schulz, represented by Alpine Construction ~ Remodeling, .Inc. 145 Vail Road DR605-0583 . Final review of a minor alteration (landscaping) 145 Vail Road/Lot 1, Mill Creek Subdivision Applicant: Lodge Properties, Inc. Drew Residence DRB05-0579 Final review of a minor alteration (hot tub) 1768 Alpine Drive/Lot 8, Vail Village West Filing 1 Applicant: Leah Drew Gohan Ya DR605-0567 Final review of a sign 2161 North Frontage Road/Lot 2A, Block 3, Vail das Schone Applicant: West Vail Mall Corp. Interlochen Condominium Association DRB05-0574 Final review of a minor alteration (deck) 2958 South Frontage Road/Lots 3 and 4, Block 5, Interlochen .Condominiums Applicant: Interlochen Condominiums Association Hochtl Residence DRB05-0552 Final review of a minor alteration (landscaping changes) 890 Red Sandstone Circle/Lot 5, Block 3, Vail Village Filing 9 Applicant: Karl and Christine Hochtl The Wren Association DRB05-0533 Final review of a minor alteration (fence) 500 South Frontage Road/Unplatted Applicant: The V1/ren Association, represented by Andy Ford, manager WI 104 LLC -Sevilla Residence DRB05-0588 Final review of a minor alteration (windows) 68 Meadow Drive, Unit 104/Lot O, Block 5D, Vail Village Filing 1 Applicant: WI 104 LLC -Sevilla, represented by Vail Home Rentals Vail International Gallery DRB05-0570 Final review of a sign 100 East Meadow Drive, #16 and 17/Lot O, Block 5D, Vail Village Filing 1 Applicant: Nico Vail, Inc., represented by Maria Levarn Warren Warren Joe Elisabeth. Elisabeth Warren Warren Warren Joe Elisabeth Page 4 Cohn Residence~;DRB05-0549 Matt Final review of aminor alteration (deck/french doors) 2456 Chamonix Lane/Lot 3, Block B, Vail das Schone Filing 1 Applicant: Craig B. Cohn Denied 1082 Riva Glen Road LLC DR605-0543 Bill Final review of a minor alteration (hot tub, flagstone patio) 1082 Riva Glen Road/Lot 3 Spraddle Creek Subdivision Applicant: 1082 Riva Glen Road, LLC, represented by Stuart Smith The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Page 5 2005 Town of Vail - CSE Event Intercept Research Purpose of Study • Give the Town of Vail CSE a comparative analysis of the events. • Determine estimated guest expenditures at events • Identify event attendee demographics Methodology • Random in-person "intercept" interviews were conducted at eight (8) special events in 2005 • Events surveyed - Vail Film Festival - Spring Back to Vail - Teva Mountain Games - Vail Arts Festival - The Graze at Vail - Got Milk? 3 v 3 Soccer Tournament - Lacrosse Shootout in Vail - Ski Classic VISITOR PROFILE Source of Attendees s0% 70% so°io 50% 40% 30% 20% 10% O% EVENT Where event attendees come from is dependent upon the type of event as evidenced by the percentage of Colorado Overnight guests at regional participatory events like Soccer and Lacrosse versus festival events like Film, Spring Back and Teva which have a strong likelihood of attracting locals. Film Teva The Soccer Lacrosse Arts Ski Festival Spring Graze Classic Back Type of Visitor too% so 80 % 70 60 50 40% 30% 20 a 10% o^/ ^ Day ^ Overnight ^ Seasonal/Other Film Fest. Spring Teva The Graze Soccer Lacrosse Arts Ski Back Classic EVENT Across all events, 73% of (non-local) attendees were overnight guests. Colorado vs. Destination Guests 90% 80% W 70% O 60% a 50% 40% 30% W 20% W a' 10% 0% \~~ ~~~ ~ ~ ~ ~ ~ C?a F` 5 ` ~ ~•~ `'~ EVENT On average, 62% of event attendees are from Colorado Staying in the Vail Valley l00% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% ^ Avon ^ Beaver Creek ^ Eagle-Vail ^ Eagle ^ Edwards ^ Vail Film Spring Teva The Soccer Lacrosse Arts Ski Back Graze Classic EVENT On average, 66% of overnight guests are staying in Vail Number of Nights Staying ~o°i° 60% 50% 40% 30% 20% W d 10% 0% ^ Film Festival ^ Spring Back ^ Teva ^ The Graze ^ Soccer ^ Lacrosse ^ Arts ^ Ski Classic 1-2 3-5 6-7 8-10 10+ NUMBER OF NIGHTS STAYING The majority of respondents said they were staying 1 - 5 nights. # of Nights Staying by Event 70% so°io 50% 40% 30% 20% 10% 0% ^1-2 ^3-5 ^6-7 08-10 ^ 10+ Film Spring Teva The Graze Soccer Lacrosse Arts Ski Classic Festival Back EVENT The Arts and Film events show a tendency for respondents to be staying for more nights than the other events, probably because these two events are longer. Type of Overnight Housing 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% TYPE OF HOUSING ^ Film Festival ^ Spring Back ^ Teva ^ The Graze ^ Soccer ^ Lacrosse ^ Arts ^ Ski Classic The majority of respondents were staying in paid hotels and condos. Paid Lodging - Friend/Relative Second Home Timeshare Other Hotel/Condo Income 6o°i° 50% 40% 30% 20% 10% 0% Income Level by Level ^ Film Fest. ® Spring Back ^ Teva ^ The Graze ^ Soccer ^ Lacrosse ^ Arts ^ Ski Classic Note the concentration of incomes in the two categories covering $75,000 to $149,999 /year. 0 - $24,999 $25,000 - $50,000 - $75,000 - $100,000 - $150,000 - $200k and 49,999 74,999 99,999 149,999 199,999 Over Income - by Event so°i° 50% 40% 30% 20% 10% 0% EVENT ^ 0 - $24,999 ® $25,000 - 49,999 ^ $50,000 - 74,999 ® $75,000 - 99,999 ^ $100,000 - 149,999 ^ $150,000 - 199,999 ® $200k and Over Note the concentration of higher incomes for the Soccer, Lacrosse, Ski Classic and Arts events. Film Spring Teva The Soccer Lacrosse Arts Ski Fest. Back Graze Classic Age - by Age Group W W~ a so°i° 50% 40% 30% 20% 10% 0% AGE OF RESPONDENTS ^ Film Fest. ^ Spring Back ^ Teva ^ The Graze ^ Soccer ^ Lacrosse ^ Arts i~ Ski Classic The primary age groups for attending events appear to be 25-34 and 35-44. Under 25 25-34 35-44 45-54 55-64 65 & Over Age - by Event W W a so°i° 50% 40% 30% 20% 10% o°i° 2 Film Fest. Spring Teva The Graze Soccer Lacrosse Arts Ski Back Classic EVENTS ^ Under 25 ^ 25-34 ^ 35-44 ^ 45-54 ^ 55-64 ^65&Over The events on the left appear to have younger audiences while those to the right have older audiences, an observation worth noting. Average Age per Event 50 45 40 35 Q 30 W 25 20 Q 15 10 5 0 4 4 40 42 40 36 34 Film Fest. Spring Teva The Graze Soccer Lacrosse Arts Ski Classic Back EVENT The average age for events shows an interesting spread which appears related to the type of event and who it is really for., e.g., Spring Back vs. Soccer VISITOR ACTIVITIES Travel to Vail Just for the Event? so°io 80% ~o°io so°r° 50% 40% 30% 20% 10% 0% On average, 62% of people attending events came to Vail just for the event Film Fest. Spring Back Teva The Graze Soccer Lacrosse Arts Ski Classic EVENT Attended this Event in the Past? 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Film Fest. Spring Teva The Graze Soccer Lacrosse Arts Ski Classic Back EVENTS ^ Yes ^ No An average of 41 % said they attended "the event" in the past Other Activities by Event ~ oo°i° 90% 80% W 70% 11 60% N L~ 50% v 40% F- W 30% W 20% a 10% 0% EVENTS ^ Culture ^ Concerts ^ Physical ^ Shopping ^ Golf The main "Other Activities" for respondents while at an Event were Physical activities (70%) and Shopping (61 %) [orange and yellow] Film Fest. Spring Teva The Graze Soccer Lacrosse Arts Ski Back Classic Other Activities by Type 100% so°i° so°i° 70% 60% 50% 40% 30% 20% 10% 0% ACTIVITIES ^ Film Fest. ^ Spring Back ^ Teva ^ The Graze ^ Soccer ^ Lacrosse ^ Arts ® Ski Classic The main "Other Activities" for respondents while at an Event were Physical activities (70%) and Shopping (61 %) Culture Concerts Physical Shopping Golf Drinks, Dinner, Shopping so°io 80 % ~o°i° so°io 50% 40% 30% 20% 10% 0% ^ Drinks ® Dining ^ Shopping ^ Uncertain An indication of positive economic impact was that 76% of attendees planned to spend money dining, drinking or shopping while at an event Film Fest. Spring Back Teva The Graze Soccer Lacrosse Arts Ski Classic EVENT Positive Feelings about Vail Ski Classic Arts Lacrosse Soccer The Graze Teva Spring Back Film Fest. ^ Very Positive (Score 9 or 10) ^ Positive (Score 7 or 8) ^ Neutral/Negative (Score 1 - 6) Some 95% of respondents overall rated their Vail experience positive with the Soccer and Lacrosse events showing the lowest Very Positive scores. 0% 20% 40% 60% 80% 100% PERCENT OF RESPONDENTS EXPENDITURES BY VISITORS WHO CAME JUST FOR THE EVENT i.e. "INCREMENTAL BUSINESS" Average Total $ Spent $450 $400 $350 $300 $250 $200 150 $100 Q $50 $0 Film Spring Teva The Lacrosse Soccer Arts Ski Average Festival Back Graze Classic EVENT The average total expenditures per event was $285 versus $241 in 2004. Expenditures per Event by Type $180 $160 $140 $120 $100 $80 $60 $40 $20 $0 Film Spring Teva The Lacrosse Soccer Arts Ski Festival Back Graze Classic EVENT ^ Accomodations ~ Food & Beverage ^ Shopping ^ Recreation ^ Transportation Multi-day events that draw financially upscale attendees appear to have greater financial impact on Vail because of the higher amounts spent on accommodations and food & beverages. $ Spent on Lodging $140 $120 $100 a ~ $so $60 Q $40 $20 $0 $115 $122 $102 $91 --- -- $81 $81 $84 $44 _ $38 Film Spring Teva The Graze Lacrosse Soccer Arts Ski Average Festival Back Classic EVENT Note: A large percentage of Ski Classic attendees reported little housing expense, because it was paid for by someone else or living in a second home $ Spent on Food & Beverages $180 $160 ~ $140 Z Z $120 Z $100 0 F- $80 Z W a $so N ~ $40 $20 $0 $159 $161 $148 $149 $100 $105 $47 $44 $32 Film Spring Teva The Lacrosse Soccer Festival Back Graze EVENT Arts Ski Average Classic *Note: A large percentage of Ski Classic attendees reported little F&B expense, because it was paid for by someone else or included with their credentials Average $ Spent Shopping $100 $90 $80 $70 a $so N $50 $40 a N $30 to $20 $10 $0 $87 $83 $81 -- $78 -- - $78 - $ss $39 $31 Film Spring Teva The Lacrosse Soccer Arts Ski Average Festival Back Graze Classic EVENT The average expenditure on Shopping was $66 in 2005 compared to $56 In 2004 Average $ Spent on Recreation $so $50 $40 z F $30 $20 Q $10 $0 Film Spring Teva The Lacrosse Soccer Arts Ski Average Festival Back Graze Classic EVENTS $ Spent on Transportation $30 $25 $20 N $15 $10 Q $5 $0 $28 $19 $11 $10 $8 $5 $S - - $3 $2 Film Spring Teva The Graze Lacrosse Soccer Festival Back Arts Ski Classic Average EVENT FINANCIAL IMPACT Event Financial Impact Data Assumptions Event Attendance * Promoter est. TOV Funding Film Festival 2,000 $60,000 Spring Back 45,000 $40,000 Teva 12,000 $65,000 The Graze 3,000 $20,000 Soccer 4,000 $25,000 Lacrosse 12,000 $ 8,000 Arts Festival 2,500 $15,000 Ski Classic 3,000 $20,000 Event Financial Impact Sample Description Amount Event Attendance of XYZ Event 4,000 Day Guests (13%) 520 Colorado Overnight Guests (62%) 2,480 Out-of-State Overnight Guest (24%) 960 Percentage that came to Vail specifically for the event 69% Expenditure for Day Guests $ 16 Expenditure for Colorado Overnight Guests $ 162 Expenditure for Out-of-State Guests $ 267 Incremental Town of Vail Impact $459,816 CSE Investment $ 25, 000 Town-Wide Revenue per $ of CSE Investment (ROI) $ 18..39 Sales Tax per $ of CSE Investment (ROI) $ .83 Event Financial Impact* Event Incremental Spending Town-Wide ROI TOV Sales Tax ROI Film Festival $819,498- $1, 843, 871 $13.66/ $30.73 $ 0.61/ $ 1.38 Spring Back $9,790,853- $33,071,324 $ 244.77/ $826.78 $ 11.01/ $ 37.21 Teva $2,645,370 $ 40.70 $ 1.83 The Graze $161,330 $8.07 $ 0.36 Soccer $580,603 $ 23.22 $ 1.05 Lacrosse $2,553,138 ~ $319.14 $ 14.36 Ski Classic $325,782 $16.29 $ 0.73 Arts Festival $146,243 $ 9.75 $ 0.44 * Based on promoter attendance estimates CSE Return on Investment wents* Incremental Spending $17,022,817 Town -Wide ROI $66.45 Sales Tax ROI $2.99 * Based on promoter attendance numbers INTERGOVERNMENTAL MUTUAL AID ASSISTANCE AGREEMENT THIS AGREEMENT, for fire and emergency mutual aid response, ("the Agreement"), made and entered into this day of , 2006, by and between the Copper Mountain Consolidated Metropolitan District, a Colorado special district and the Town of Vail, a Colorado municipal corporation ("the Parties"), for the purpose of securing the benefits of mutual aid for the protection of life and property from any fire related incident whose mutual aid would be beneficial, and WHEREAS, it is recognized by the Parties to this Agreement that the public health, safety and welfare of the inhabitants of their respective jurisdictions would be best served by providing the highest quality of back-up or adjunct services possible,. should the need arise, and WHEREAS, each Party wishes to have the ability of securing the assistance of the other; in the event of an incident that renders itself incapable of being controlled by a single Party, a request for mutual aid assistance will be transmitted, and WHEREAS, each Party will, in good faith, make an attempt to assist the other based on their needs and specific requests, and WHEREAS, such Intergovernmental Mutual Aid Agreements are authorized and provided for by the provisions of C.R.S. 29-5-101, et seq., and C.R.S. 29-1-201, et seq., respectively. WITNESSETH NOW THEREFORE, for and in consideration of the mutual covenants, conditions, and promises contained herein, the Parties hereto agree as follows: I, DEFINITIONS For the purposes of clarity, the following definitions are hereby established for use in this Agreement. Assisting Fire Department: the Fire Department responding to a request for aid from a Party to this Agreement. An Incident: may include: structure fires, wildland fires, vehicle fires, motor vehicle crashes, medical emergencies, hazardous materials incidents, or any other type of Incident that may require emergency service personnel to prevent or minimize potential loss of life or damage to property or resources, including false alarms. Fire Department: the organization within a jurisdiction providing fire suppression, fire protection, and life safety services. Contractual Response Area: for Vail will extend along the Interstate 70 corridor from the Town of Vail jurisdictional boundary east to Milepost 195 at Wheeler Junction Exit of I- 70; for Copper Mountain will extend west along the Interstate 70 corridor to Milepost 187 WB to the emergency vehicle turn-around. Jurisdiction: the legally established boundaries of the Parties. Party:-shall be the governmental entities who agree to the conditions of this Agreement and become a signatory thereto. Requesting Fire Department: the Fire Department requesting aid under the terms and conditions of this Agreement. II. SCOPE OF SERVICES The Parties agree that in the event there are Incidents in the Response Area served by either Party which are beyond its control, that the other Party to this Agreement, subject to the conditions hereinafter set forth, shall aid and assist the Requesting Fire Department by causing and permitting their firefighters and equipment to be used in combating emergency situations within the Contractual Response Area of the Requesting Fire Department. The need for such aid and assistance shall be determined by the Requesting Fire Department, subject, however, to the following conditions: A. Either Party shall be excused from making its equipment or firefighters available to the Requesting Fire Department in the event of the need for the firefighters or equipment within the requested Party's Response Area or if they are otherwise committed as determined in the sole discretion of the requested Party. No Party shall be liable to another Party for failure to respond to Incidents due to limited manpower or equipment, or failure to maintain equipment in proper N~orking order. B. This Agreement shall not be construed as, or deemed to be an Agreement for the benefit of anyone not a Party hereto. C. It is the intent of this Agreement to make available between the Parties additional resources for response to Incidents of a complex or unusual nature, Incidents which infrequently occur in areas which may be initially attacked more efficiently by a Party other than the Party within whose Jurisdiction the hicident occurs, and Incidents occurring when a Requesting Fire Department is responding to multiple Incidents or otherwise temporarily limited in its available resources. No Party shall rely on the secondary resources to be made available under this Agreement to supply their primary level of service to meet ordinary types and frequencies of Incidents occurring within their Jurisdiction. III. INSURANCE AND INDEMNIFICATION A. It is mutually agreed by and between the Parties that personal injury to firefighters shall be covered as set forth in C.R.S. 29-5-108 through 29-5-109, as amended. B. Any liability accruing under the provisions of Article 10, Title 24, C.R.S., on account of the negligent or tortious act of an Assisting Fire Department firefighter, shall be imposed upon the Requesting Fire Department and not the Assisting Fire Department. The Requesting Party shall be responsible for the non-negligent or non-tortious acts of the firefighters of an Assisting Fire Department only if performed at the scene of the 2 emergency situation and performed at the specific direction of the Fire Chief of the Requesting Fire Department or the Incident Commander C. Each Party hereto shall maintain adequate insurance on their Fire Department apparatus and equipment and be fully responsible for damage to their own equipment, except as provided in paragraph 3D. Each Party hereto will also maintain Liability Insurance with a limit of at least $1,000,000 each occurrence for bodily injury and property damage to cover General Liability, Auto Liability, and Public Officials Liability, including Errors and Omissions, however, such coverages shall not be deemed to waive the defenses and limitations provided under the Colorado Governmental Immunity Act found at Article 10, Title 29, C.R.S. The insurance company shall be properly licensed to do business in the State of Colorado. In addition to the usual .insurance provisions, the policy, and/or policies, shall provide that they may not be canceled or altered without giving the entity at least thirty (30) days prior written notice, and the entity agrees to give notice to the other Party to this Agreement of any policy or coverage that would be canceled. (1) Each piece of the fire apparatus of each Party hereto shall be rated according to its certified capacity or annual tested capacity if said capacity is less than its certified capacity. This information will be provided to each Party to this Agreement. D. In the event of equipment damage or loss by reason of action at a mutual aid Incident, the liability for any uninsured loss shall be the responsibility of the Requesting Fire Department. If the Requesting Fire Department feels that the damage or loss of equipment is due to negligence of the Assisting Fire Department, a mutually agreed-upon third person will be used to determine responsibility for replacement or repair costs IV. INCIDENT COMMAND The firefighters of the Assisting Fire Department will work under their own officers, as the circumstances may allow, and the equipment furnished will be operated by the firefighters of the Fire Department furnishing the equipment, unless specifically released by the appropriate officer. The overall command of the forces engaged in controlling a particular Incident shall be retained by the Incident Commander of the Requesting Fire Department. V. PLAN OF ACTION The amount and type of assistance to be dispatched, methods of dispatching and communications, methods of requesting aid, Response Areas and the names and ranks of persons authorized to send and receive such requests, together with lists of equipment and the minimum number of personnel which will be utilized pursuant to the agreement shall be developed by the Chiefs of the Fire Departments. Sucll details shall be recorded in a Plan, which shall be updated on an annual basis and signed by the Chiefs of the Fire Departments. Copies of the current Plan shall be retained by each of the Fire Departments and each Fire Department shall ensure all of its officers, firefighters and governing bodies 3 are knowledgeable of its conditions. Copies shall also be furnished to appropriate County agencies. VI. MISCELLANEOUS When any Fire Department responds to an Incident reported to be in its Response Area and finds, subsequently, that the Incident is within the Response Area or Jurisdiction of another Fire Department, it shall take appropriate action and, by any available expedient means, immediately notify the Fire Department in whose Jurisdiction the Incident occurs. Until relieved by the appropriate officer from the Fire Department in the Jurisdiction in which the Incident occurs, the responding Fire Department shall, for the purposes of this Agreement only, be deemed to be an Assisting Fire Department. VII. CHARGES FOR SERVICES All services and assistance provided by one Party to another under this Agreement shall be provided at no cost for use of equipment of personnel unless there are avenues for reimbursement from any source. This Agreement shall not be construed so as to impair any party's ability to .obtain compensation or reimbursement pursuant to any other agreement with a non-party or any County, State, or Federal assistance program or agreements or as provided under Section 30-10-513, C.R.S. VIII. ENTIRE AGREEMENT This is the entire agreement of the parties, and any amendments to this Agreement shall be reduced to writing and approved by the Parties before becoming effective. IX. TERM AND TERMINATION The initial term of this Agreement shall commence on the execution of this Agreement by the parties hereto and shall .end on December 31, 2006. This Agreement shall automatically be renewed for successive one (1) year terms, beginning January 1, 2006. Either Party may terminate its participation in this Agreement without cause upon thirty (30) days written notice directed to the governing body of each Party. The termination of orie Party's participation will not terminate the participation. 4 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date first above written. TOWN OF VAIL, a Colorado Municipal corporation COPPER MOUNTAIN CONSOLIDATED METROPOLITAN DISTRICT, a Colorado special district By: By: Rodney E. Slifer, Mayor ATTEST: By: ATTEST: Lorelei Donaldson, Town Clerk By: 5 , ~ISTRICT COURT, COUN'I'~ OF EAGLE, STATE OF COLORAliO Civil Action No.~et~2~~ IN 7'lIE MATTER OF THE ORGANIZATION OF 'rHE VAIL FIRE PROTECTION DISTRTCT, Pet 1 t itJner . URllER OF DISSOLUTION This matter comes before the Court on the motion of Vail Fire a protection District, petitioner for an order Dissolving the Vail Fire Protection District. After consideration of the Motions, records of the Court and statements of counsel, the Court finds and orders as follows: The Court finds, that an election on the question of dissolution of the Vail Fire Protection District was held pursuant to the orcier,of this Court & C.R.S. 3-1-706, (1973, as amended) on December 8, 1981. The majority of the electors voted in favor of dissolution. The Court further finds that the previous findings of the Court should be`made final in this Order of Dissolution. It is therefore ordered as follows: (1) Bonded Indebtedness The existing bonded indebtedness of the District shall ' be satisfied as follows: (a) The Vail Fire Protection District shall continue in existence for the purpose of satisfying the. District'si' obligations regarding the bonded indebtedness: . ,. (b) The Board of Directors of the District shall levy , sufficient ad valorem taxes on the properties within the District to pay the principal and interest on ~' said bonded indebtedness. (2) Financial and Contractual Obligations \ ~ ~. (a) All remaining cash and other funds of the District steal' be used to pay the outstanding financial obligations '' of the District, other than the bonded indebtedness. , (b) In accordance with the contract between the District and the Town, the Town shall assume and agree to pay any remaining financial obligations of the District, ' after the exhaustion of the District's financial ~ resources. (c) Anv c~rti:rac.t;i~.l obligations of the Di.st.rict that may ; F~,r,.zC.„..:.,:.u-. ~ ~ extend beyond the dissolution of the District, sha1T '~~~ be assumed by the Town and the. Town shall hold the ~~~~ District harmless therefrom. Ea~lcl County, Colornr~p G.~rll(Ircl to he full, trt~^ ,~nri c~rlr,; i ~~hY at Iilr, ~rl;;i-rtl (n Ili1' t:i.l>lut-y. ...... t:lr~ I; Flied In the Ohtrtct Court. Fifth ~ Judlohal Ohtricf, In ~nA tai Eeple Oounly, Colo~edo oEC a a ~ss~ ;- at+ypp,yk,~ M ~ ~ ~. . i ,. .... , ,3) Service Within the 'Town Boundaries (a) The 's'own shall assume the operation and maintenance of fire protection services within the area of the District located within the, Town ''s boundaries and the Town shall assume all costs for the provision thereof. (9) Service Witlrout the Town Boundaries (a) The District and the 'T'own shall enter into a contract for -_ . .- the provision o:C fire protection services to tha parcel of property which is located outside of the Town's boundaries . _ but within the boundaries of the District. ;-,, L . (5) Prolierties of the District #. ~ ~ (a) 'Phe llistri.ct shall convey.to the Town and the Town shall accept ~: :-:'` all properties, 'facilities and equipment of the District which ~- s-ia11 be necessary for the provision of fire protection service i (6) Ln-ployee Rights ~~ (a) Paid Linployee rights pursuant to C.R.S. 32-1-1002 (2) (1973, as I!:;,':'` ., amended), and the retirement benefits paid and volunteer JFire- men as provided in Parts 4, 8, and 10 of Article 3U of `l'ii:le 31 C.I1.S. 1.973, as arnended, shall be continued by the 'town in ~t~, accordance with t-ae agreement between the Town and the District r# ,F{ .. ( ) 7 Directors of the Vasil sire Protection District '~ ~ (a) A11 the .llirectors of the District shall continue in off ice! fOr the purpose of directing and administrating the .activities; of t f;> :.~ `~. . Uietrict, as provided herein. (b) Any vacancies on the Board of llirectors shall be;filled by ~' appointment of the Court pursuant to C.It.S. 32-1~-70't(2) , (1973 , - as amended). ~' ~ (8) Charges and Mill Levies (a) The Board of llirectors shall set all applicable fees and charge '',~ that may be established by a fire protection district to certif s to the Eagle County Board of Corrunissioners the mill levy applic . to the property served by fire Uistrlct but without 'the Tuw.n of ~, ~ ...;,, Vail. ,, . ~,j (b) 'T'he '1'c,wn of Vail strall set all applicable fees and charges that ~ may be established for fire Protection services and to certify k~. to the Eagle County Doard_of Commissioners the mill levy for i~', fire Protection Services to properties within the Town of ~~ail. ,~ :! , - ;; ;,~: ' ~: , 1..,..' Executed in chambers on the Q day of December, 19f11. i i:;,: , ,, . ,~~ l°~ i rf By the rt , -.. ,. -. } ~..,~ ~: >~ ;.J ` .1 . :i `. ,' , t. 4 ~. i ~,.,~.~ 1 ~~ .°'i .~ ~: 't . '( T ~ r fit: r~t~!`~.;v f4-~~' '`.~ ~ T19IS AQREENEF9T 1s wad• and Ontered into thi s 16th e®y o{ f ~~ ~`'~~ Septts`er, 1961, between the Yai1 Fire Protection District, :s . :r~ `~' Colorado quasi-munt~cipal corporation, and the.Town of Yatl, a ~, .. .. . COlOtado home rule~muni.cipallty, fiereinafter referred to respectively ~~, ;:-.: ;i.~°~ •: "District" and "Town". ,, ~`~ ~ RECIT LS WHEREAS, the Yail Fire Protection D1s~rlct is a Colorado Spectel District validly organized pursuant to C.R.S. 32-5-301, et. seq. (1973 as amended); and MHEREAS, the Town of Yail is a Colorado home rule municipality organized pursuant to Article XX of the Constitution of the State of Colorado and a Charter duly adopted; and WHEREAS, the Board of Directors of the Vail Fire Protection District and the Town Council of the Town of Yail. have studied the flnancia1 and service future of the Ya11 Fire Protection District and have agreed. that it would be.in the Interest of the District and persons served by 1t that the District be dissolved and the functions, services, and responsibilities of the District be ass~(med by the Town of Va11; and WHEREAS, the parties hereto recognize and declare that they are so~situated within the Gore Yalley that except for a parcel of undeveloped property owned by Va11 Associates and lying north of Highway 1-10 which is part of the District but outside the Town, the boundaries of the District and the Town are coterminous and by having the Town assume the duties and responsibilities of the District, there will be more effective and economical operation of the fire protection systems, thereby promoting and protecting the public health, safety and general welfare of the Inhabitants of the Vail Fire Protection District; and WHEREAS, the Colorado General Assembly has enacted statutes found at C.R.S. 32-1-701 et. seq. (1973, as amended) which provide procedures for the dissolution of the Qistrict and the assumption of the duties and responsibilities thereof by the Town; and rAtsn~t+or featsiDl• to conssolldot® goti~~°~wentai unit., 1q`.~ ,'11P ,.®.,r^,~ mwd _, tiH:EREAS; the partios d~iir® to estebll"sn principal ar~d';o•~~,~:, ,, :. to p~OidQ them 1.n in orderly ®nd effective manner towrA the e4~~tJ~~r statutory `dissolution of he District and the assumptt~in of tie sty+~~. thereof by the Town; NOW, THEREFORE, 1N CONSIDERATION OF THE fOREGOING REC.11A15, AK;} .. THE MUTUAL PROMISES AND COVENANTS HEREIN CONTAINED, T11E PARTIES 11GRtl AS FOLLOWS: Article 1, Purpose 1.1 it 1s the parties' intention that the District should dissol•: pursuant to C.R.S. 32-1-701 et. seq. (1973, as amended) and thereafte-~ that the services of the District shall be assumed by the Town of veil. The Town shall carry on said services and meet other obllgattons of ~-;,~ District pursuant to this Agreement. The District shall continue In existence for the foil-owing limited purposes: A. To the extent necessary, to provide for the payment of t-• District's outstanding general obligation bonds, by the adoption of a ~~; levy ..adequate therefore; and B. To the extent necessary, to provide fire protection serv+ to that undeveloped parcel of property which is currently within the District but without the town, and the adopt9on of rates, fees, charges or mill levies to pay therefore. 1.2 The parties agree that the Petition for Dissolution shall request that the Order of Dissolution take effect on January 1, 1982. Article 2. Assets Z.1 The parties recognize and agree tf~at upon dissolution of the District and assumption of the services by the Town, the Town shall become by operation of law the successor in interest to each of the rights, titles, and interest into all properties owned or claimed by the District on .the date of dissolution which are or can be utilized in the exr?rciso of fire protection functions, sub,~eet to the covenants rnntaino~ri in the nictrirt'c n~itctanriinn nanaral nhlinatinn hnn~ic District shall contltute a repr`esfnt~tton by tn~ o~~;~~,:c ~•,;~~~~ scheduled assets are all of the property owned or cletmed.h> t"c ~D1str9ct which relate to the exercise of the fire protectlcn runt~•;•~ Said property-scheduledshall be completed by the District on or ,~~<<~• Mov~mber 1,:19.81 and shall be•~supplementeC and :revised es necesse-•~ prior to' he~dete of dissolution. A. the property schedule shall describe all property falling to the following categories: (1) Real Property Real property, fixtures and approvements thereon. (2) Structures. Facilities and related interests. All structures and facilities including easements. licenses and permits related thereto which 1n any manner facilitate the use of the said facilities. . (3) Intangible Personal Property, Intangible 'personal property including, but not limited to the following: cash, bank accounts, notes, bonds, Insurance policies, leases, accounts receivable, warranties. guarantees and Indemnifications. (4) Contracts and Agreements. Contracts and agreements, including contracts for service to be rendered by the 0lstrict or to be rendered to the District (5) Tangible Personal Property. Tangible personal property .including furniture, appliances, supplies, plans, blueprints, specifications, tools, vehicles, and all other fire fighting equipment. Article 3: Fire Protection Services and Bonded Indebtedness 3.1 -The parties agree to cooperate fully in the submission of the Petition for Oissolutlon to the District Court and the qualified electors of the District, Counsel for the District shall submit for and on behalf of the District and the Town a petition to the. District Court in taale, Colorado, in full and complete .compliance with ~... •, t~o® this District Court dlrettinq'the dlsiolutlon pf t-+c ~~str~C.t. ~~ x~~ ;~~~ provi~in® thd,t the To~an shall assume cer.tein .outstanding obll~at~; •~~ ' ~n® .se_rvice res.ponsiblli-lass `of,~ Ehe District; that the Board-'uf i ~ ~'C•.° `' ' ~~~.' of .the Distr9ct,.~consisting of five' (5) me~ibers, remain in off let t~~ p.erfopm duties pursuant to Section 1.1 above. 3.2 Both parties shall adopt resolutions e~pproviny this egreemet+t and author9zing the conttnuatlon of the process 'fo'r dassolutlon of tntr District and assumption of the services ,by the Town. 3.3 The parties agree that the District shall remain liable for payment of its outstanding general obligation bonds and to levy taxes sufficient together with all other legally available funds, to pay thE~ principal and interest on said bonds as the same become due and p~yablie. 3'.4 the parties agree, that, upon the effective date of the ent-•y of an Order of Dissolution by the District Court 1n Eagle County dissolving the D1str9ct and approving the eontract for services, the Town shall assume all contractual obligations remaining to be performErd by the District. 3.5 The District agrees that prior to dissolution and assumption of services by the Town, the District shall not sell. transfer, or in any tray encumber the property and assets owned by it. Article 4. Debts and Obligations 4.1 The District agrees thbt prior to November 1, 1981, to schedule all of Its debts and contractual obligations. Said schedule shall ;_ . _:._ . _ ,- _ describe all obligations (including all contingent obligations), the terms for payment or service, the creditor or other party to the contract. and the remaining balance or responsibility of the District. 4.2. The District agrees to remain liable for the payment of its outstanding general obligation bonds and. after dissolution of the District and assumption of services by the town, the board of Directors shall continue in existence for the purpose of levying taxes sufficient to pay the principal and interest on said obligations. The total remaining general obligation of the District is $90.000.00. The District _...___. ._a ..,,,~,,,,,F,to a~finn t.n rPt.irP this veneral n~~~c1e 5~ slt~ltll ~ _ , ~~l The pertles iprel ..t het on e of t~® princlpei purpofRS ~ha .goals for this dissolution and •ssumptlon of slrv to the inhabitants of the Qore Yalle ttre ices is to provl~te Town e4rees to assume the responsib y protection services, the including the fundtn 11ity for provid4ng said services 9 therefore, The Toan shell continue to .provide the residents of the Gore Yelley fire ro being~provlded by the District and to co tection services as currently protection servlces as recommended b nttnue to stren9thln the tir• Y the Board of Directors of the District. ~A) As part of the servlces to the Gore Yall to take all reasonable steps necessary for the 1 ey' the Town agrees construction and staffln ocatlon~ development 9 of a fire station in the West Veil arse no later then December 31. 198b. (8) There shall be estebllshed within the Town of V Advisory Board to advise the Town Council on fire r ail' ° Fire funding therefore, and levels of service, The 1n1P otection services; Board shall consist of five tial Fire Advisory (5) members. 1.ncluding flue (5) members Bob Warner. Bob Ruder Mitchell Ho t Y ~ Michael Carlisle and Andy Andrutak, the present active Board of Directors of th Advisory Board shall advise the Town Coun a District. The initial Fire c11 on the adoption of an Ordinance establishing the Fire Advisory Board. ter service and duties therefore. ~ ms of office and (~) To fully reallre the most efficient and effectty protectton service to the residents of the Gore Valle a fire shall take reasonable steps to Integrate fire Y' the town Town staffin includin clerical responslbillties .with other g 9 inspection. and other su thereb g PPort servlces. y maxlmizin available resources to provide a higher level of f protection servlces. Ire 5.2. In accordance with C.R.S. 32 1_702 (q) (b) (1 1 amended), the Board of Directors of the Distric ) ( 973, as existence after dissolution of the Distri t shall continue 1n and overseeing the service to the u ct for the purpose of approving ndeveloped parcel which is the area currently within the houndarirs of ±hn n~~r,.t,,. 4. f..;~ -. tAe bounderles~ of he. Town of 11e11 .for flrfl protec.t.1,~~'s'1rd'`tPi. -~~t000t1"~ F,, plan cfi®cks or any slao9ler seP~t'c~s, TAe 0oare of blreceoro tq~t ,. .. r®math 1n ..®ff ce sh®11 be r.espon~lble f®r getting aervic~o rats', t~''-1g, '•' end chtar~ta tor~`ga`id `aervlce for that era® looted wi thovt the Town :oP Y~i1..~~ At auch Mme es eh®- property currently ~'lthin the Otstr.9c,t aut without the Town 1s annexed .'to .the Town end <.the bonded lndebt'edn~sa of . the District 1s pe'i,d i`n full 0 1n.cluding `pr9ncipei ,qnd interest, the District shall cease to exist, the parties ®gree that the p~titlon to the District Court referred to in Paragraph 3.1 above, should request that the Court appoint as the Board of Directors of the District the following flue (5) persons: Bob Warner Mitchell Hoyt Bob Ruder Andy Andruzek Michael Carlisle Article 6. Personnel G.1. Personnel of the District are presently be1n9 administered by the Town of Vail in accordance with a contract between the Town and the Distrlct~ ahlch include the edm9nlstretlon of all pay and benefits. It is specifically agreed between the parties that ell paid employees' rl9hts shall be continued pursuant to Section 32.1-1002 (2) (1913 as~amended) and the ret'Irement benefits of paid and voiunteer firemen shall be continued pursuant to Parts 4. 8 and 10 of Article 30. Title 31, C.R.S. (1973, as amended). Article 7. Miscellaneous Provisions 1.1. The parties recognize and agree that this agreement, as executed by the President of the District and Mayor of the Town, is authorized to be so executed by certified copies of Resolutions of the respective parties which authorized the execution of this Agreement consistent w1th~C.R.S. 32-1-701 et. seq. (1973, as amended), bind the parties to the provisions hereof. ~,~, tnr parties may ao4lfy, ernona, chen9e or teralnate this agreoment to .ehole or in pert. froar time to flare. A11 sdeh aodlttcet emonde+ents, changes or tereetnations shell be fn writln® duty euthorft and executed Gy the pantos hereto. 1,4, the r+efver or breech of-eny. of the provisions of th1>e Ayrvemerrt.Gy elthor party shell not constltune a cont9nuln9 we9rer or wafvor of any subseyuant breech either of the seine or of another ~provtsian of the Agreement. 1.~, i-ii4 Agreement contains the entire Agreement between the ~erttos errd nu statement, promise, or enducement made by eny party or any agent of any party hereto that 1s not contained in this eVreement shell ba veltd or binding. 7,G. Some articles contain headings, captions and titles which er.e intended for convenience and reference only and are not intended to define. limit or describe the scope or Intent of any provision of this agroaarent. 1.1, Invaltdlty of •ny provisions of this Agreeartnt or eny paragraph, santence, clause ,.phrase or word contained herein or the eppltcetion thereof fn any given circuastance, shall not effect the validity of this Agreement. 1.0. Upan execution of this Agreement it shall be lmmedletely bindinq upon tt and enure to the benefit of ,the parties and their respective successors end assigns. EXECUTED ON ?HE OAY AMD YEAR FIRST ABOVE NRITTEN. VAII FIRE PROTECTION DISTRICT /I ,/ s It ' L pISTRtCT SECRETARY TOWN OF VAIL MEMORANDUM TO: Town Council FROM: Community Development Department DATE: January 3, 2006 SUBJECT: Work session to update the Town Council on the continuing process of ' establishing a West Lionshead Master Plan and obtain feedback on the progress thus far. Planner: Warren Campbell DESCRIPTION OF THE ITEM Staff is requesting a work session with the Town Council regarding the West Lionshead Master Plan in order to review the initial development concepts and future goals and objectives for the study area. The initial concepts include the addition of a skier gondola in the location of the existing BP (Amoco) gas station and the surrounding development of mixed use areas, including housing, retail, and office spaces, along the north side of the Master Plan study area. Another aspect of the initial concept includes the possible relocation of the South Frontage Road to the north, resulting in a parallel alignment with the Interstate. In sum, Staff is seeking direction from Town Council regarding the initial concept for this Master Plan study area. II. BACKGROUND The -initial meeting of the West Lionshead Master Plan Committee was held on November 10, 2005 and included members of the Town's Planning and Public Works Departments, select Town Council and Planning and Environmental Commission members, Vail Resorts Development Company and Mountain Operations Staff, representatives of Eagle River Water and Sanitary District, and several members of the public. Several meetings have seen the initial discussion of possible goals and objectives for the West Lionshead Master Plan study area progress to the most recent discussion on December 22"d, during which a specific concept for redevelopment was presented. The initial goals of the West Lionshead Master Plan Committee are as follows: • Introduce a new lift/gondola to energize the area and provide development incentives: • Relocate the existing Frontage Road. • Relocate existing mountain operations facilities. • Provide a public parking component that is potentially locals/employee oriented. • Consider this a potential site for a transit component. • Ensure no net loss of existing office/retail uses. • Ensure no net loss of existing Vail Resorts employee parking. • Use West Lionshead to create "new" growth and new revenue streams. • Provide a retail component. • Provide additional hot/warm bed stock. Similarly, on December 6,. Councilman Farrow Hitt presented a list of the Town's objectives for this study area to the Council, as follows: • To obtain additional parking to reduce the number of days cars are parked on the Frontage Road. • To identify opportunities for a transit facility for buses. • To identify opportunities for commercial uses (office and retail) which do not compete with existing Town of Vail commercial areas. Under any scenario, there shall be no net loss of office and retail space while the potential for an increase is explored. • To create "hot" beds in West Lionshead. • To improve circulation along the Frontage Road. • To improve the guest experience. III. ACTION REQUESTED OF COUNCIL Staff is seeking feedback from the Vail Town Council regarding whether the West Lionshead Master Plan study area concepts are in line with the Council's and Town's expectations for this area. IV. NEXT STEPS Following the input of the Town Council gained from this worksession, several steps should be pursued for the West Lionshead Master Plan study area. • A public meeting for the community to see and. provide input regarding the concepts which have been developed for the area thus far. • Rezoning of the properties within the study area. • Amendment of appropriate Master Plans. • Submission and review of all appropriate Planning and Environmental Commission and Design Review Board applications. IV. ATTACHMENTS A. Map of West Lionshead Master Plan study area ~. ~ T~ IVew Construction , , ~; .._~ ~ ( ` ~~ 7 ~--~t ~. i .. } Existing Buildings ';~;:` r - ~~ /j 1 ~i '~31 / ~ ~~ ~ ,-~ ~h ,, ~~ ~ ~ e ~~ ~~~- ~~ ~' j ,, 'f ~~ r ~{' ~ ~ 4' t ~ .r ~~-- ~ ' 't -"'~ ~ ~~I+ i / U ~ ~ ~~ _ ~'"` / ` ~~-l0 /~ It ~ J~nr / a~ / ~` r ~ , / 1I. J 1 ~ .~ ~ o ~` 'l ////// - ~ ~ ' ~ ~, ~' -~ /~~~~-`~ ~ ~, 1~'~~~Acres 'fir -~/~ ~ ~ . , ( 1` t - ., -~ -- . - t s ,_ ~, p ~ _ ~! ~ '~~ - ~ q<tr o9J~ ~d`9V,rGs ~ ~~~ ~,~ ~~6 ~~ ~ '~ ~ ~, ~ - ... -- - /~ / - _ ~ ~ - ~ '~.a-~ ~ ~ i ~~ r r _ i ." .-_ -_ ~ ~",~~r std ~ - _ ~~ ~~~ -`' _- ~ . ~ ~,. ~. J_._ l'~ / - ,-' - _- - / ~.~ - - - ". __ - - , ~ - ~-~ a =, - ~- -,~ - - - - ~ - --,- ~%%/% - --_= =_ ___ -= - --- ~` - ~~ -~ ~ - ~~5. e4cr- - -~- __ ~ _ :._- ... -.... . ~,- r- _-_-_. -;`_ .~ ~~ - -: -/.-ice .!/ ._= '- - _ -= -- /~ -_/ __ _ _ --_' -- :%/i ~- -- -_ =_ - __ -° :~~'--`,~'^~^"-._.-_='=__==_--= y===='_ `Y _ ~-.rt ~- ' `tea`- "_//~/ ......== .._... _. ..._._.. :.__ . ~~ . i-,----'-:_.~«r..-,--...rte.: i __._.._-.... __'-~--~-._.~~..-.;`:~: _.-__.__- _- ter- _ _ ~ =. -- .. EXISTING PARCEL MAP ~ I..~ed •~/yJ ffnsn~ /~/~~/~ 0 30' 30' ~ 150' ~~ ~,~:~~~~~~~~?}; iNEST~L~t~NSHEAD ~- LIt~SIP1~1. ~ ~~ ~ ,~~ 4`s= ~; ,~;t` ~ r.'. .~„iz,`' ~ ci _ 4 r _ 'N'..~ T - a. '+~' y` - - '9-'~ .t,y~'.t .;_ -:~A. _ x _ _v~{I~Re50rts~[~P~leldpt~~-'?~~`ora'i ~rSy ~~'t'~ ~;;; , ``~ "` ~' '~ ~~. - - ~ ~ ~*, ~ r ~2 ber.~ii~ 2Dd5' ., ~ .w ~ - x MEMORANDUM TO: Town Council FROM: Community Development Department DATE: January 3, 2006 SUBJECT: A request for work session with the Vail Town Council to discuss the development review process for the proposed Crossroads development application. Planner: Warren Campbell I. DESCRIPTION OF THE REQUEST A request for work session with the Vail Town Council to discuss the development review process for the proposed Crossroads development application. Staff would like to present options in the review process for the development application for Crossroads, located at 141 and 143 Meadow Drive/Lot P, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. The applicant, Crossroads East One, LLC and Crossroads West One, LLC, represented by Mauriello Planning Group, LLC, are proposing to establish Special Development District No. 39, Crossroads, to allow for the redevelopment of the Crossroads structures. II. BACKGROUND During the review of the previously submitted Crossroads development applications, matters were raised regarding public benefits and the discrepancy between the underlying Commercial Service Center zoning and the Vail Village Master Plan recommendations. The Staff and Planning and Environmental Commission are looking for feedback on these and other matters. The goal of the .work session is to look at ways to improve the review process. III. ZONING REQUIREMENTS AND STATISTICS Town of Vail Zoning Regulations Within the Town of Vail there are three properties zoned Commercial Service Center (CSC) district. Those properties are the Gateway Building and the Weststar Bank Building and the Crossroads Building. Both the Gateway Building and The Weststar Bank Building currently have Special Development Districts applied to their properties. The existing Crossroads Building does not have a Special Development District nor does it conform to the CSC zone district. Article E. Commercial Service Center (CSC) District (in part) 72-7E-1: Purpose: The Commercial Service Center District 'is intended to provide sites for general .shopping and commercial facilities serving the Town, together with limited multiple-family dwelling and lodge uses as maybe appropriate without interfering wifh the basic commercial functions of the District. The Commercial Service Center District is intended to ensure adequate light, air, open space, and other amenities appropriate to permitted types of buildings and uses, and to maintain a convenient shopping center environment for permitted commercial uses. 72-7E-3: Permitted Uses: The following uses shall be permitted in the CSC District: Banks and financial institutions. Eating and drinking establishments, including the following: Bakeries and delicatessens with food service. Cocktail lounges, taverns, and bars. Coffee shops. Fountains and sandwich shops. Restaurants. Personal services and repair shops; including the following: Barbershops. Beauty shops. Business and office services. Cleaning and laundry pick up agencies without bulk cleaning or dyeing. Coin operated orself-service laundries. Small appliance repair shops, excluding furniture repair. Tailors and dressmakers. Travel and ticket agencies. Professional offices, business offices, and studios. Retail stores and establishments without limit as to floor area including the following: Apparel stores. Art supply stores and galleries. Bakeries and confectioneries, including preparation of products for sale on the premises. Bookstores. Building materials stores without outdoor storage. Camera stores and photographic studios. Candy stores. Chinaware and glassware stores. Delicatessens and specialty food stores. Department and general merchandise stores. Drugstores and pharmacies. Florists. Food stores. Furniture stores. Gift stores. Hardware stores. Hobby stores. Household appliance stores. Jewelry stores. Leather goods stores. Liquor stores. Luggage stores. Music and record stores. Newsstands and tobacco stores. Pet shops. Photographic studios. Radio and Television broadcasting studios. Radio and television stores and repair shops. Sporting goods stores. Stationery stores. Supermarkets. Toy stores. Variety stores. Yardage and dry goods stores. Additional offices, businesses, or services determined to be similar to permitted uses in accordance with the provisions of section 12-7E-2 of this article. 12-7E-4: Conditional Uses: The following conditional uses shall be permitted in the CSC district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title: Any use permitted by section 12-7E-3 of this article, which is .not conducted entirely within a building. Bed and breakfast as further regulated by section 12-14-18 of this title. Brew pubs. Child daycare center. Commercial laundry and cleaning services. Dog kennel. Major arcade. Multiple-family dwellings and lodges. Outdoor operation of the accessory uses as set forth in section 12-7E-5 of this article. Private clubs. Public buildings, grounds and facilities. Public park and recreation facilities. Public utility and public service uses. Ski lifts and tows. Theaters, meetings rooms, and convention facilities. Type 111 employee housing units (EHU) as provided in chapter 13 of this title. 12-7E-5: Accessory. Uses: The following accessory uses shall be permitted in the CSC district: Home occupations, subject to issuance of a home occupation permit in accordance with the provisions of section 12-14-12 of this title. Minor arcade. Swimming pools, tennis courts, patios, or other recreation facilities customarily incidental to conditional residential or lodge uses. Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof. 12-7E-7: Setbacks: In the CSC district, the minimum front setback shall be twenty feet (20~, the minimum side setback shall be twenty feet (20~, and the minimum rear setback shall be twenty feet (20~. 12-7E-8: Height: For a flat or mansard roof, the height of buildings shall not exceed thirty five feet (35). For a sloping roof, the height of buildings shall not exceed thirty eight feet (38~. 12-7E-9: Density Control: Not more than forty (40) square feet of gross residential floor area (GRFA) shall be permitted for each one hundred (100) square feet of buildable site area, and gross residential floor area shall not exceed fifty percent (50%) of total building floor area on any site. Total density shall not exceed eighteen (18) dwelling units per acre of buildable site area. A dwelling unit in amultiple-family building may include °one attached accommodation unit no larger than one-third (1/3) of the total floor area of the dwelling. 12-7E-10: Site Coverage: Site coverage shall not exceed seventy five percent (75%) of the total site area. 12-7E-11: Landscaping and Site Development: At least twenty percent (20%) of the total site shall be landscaped. The minimum width and length of any area qualifying as landscaping shall be fifteen feet (15) with a minimum area not less than three hundred (300) square feet. 12-7E-12: Parking and Loading: Off-street parking and loading shall be provided in accordance with chapter 10 of this title. At least one-half (1/2) of the required parking shall be located within the main building or buildings. No parking or loading area shall be located in any required front setback area. 12-7E-13: Location of Business Actrivity: A. Limitations; Exception: All permitted and conditional uses by sections 12-7E-3 and 12-7E-4 of this article, shall be operated and conducted entirely within a building except for permitted parking and loading areas and such activities as may be specifically authorized to be unenclosed by a conditional use permit and the outdoor display of goods. 8. Outdoor Display: The area to be used for outdoor display must be located directly in front of the establishment displaying the goods and entirely upon the establishment's own property. Sidewalks, building entrances and exits, driveways and streets shall not be obstructed by outdoor display. Vail Village Master Plan Recommendations The Vail Village Master Plan identifies the Crossroads development site as both Medium/High Density Residential and Mixed Use within the Land Use Plan. The Open Space Plan identifies the Crossroads site as having plaza with greenspace in the location of the existing surface parking lot. The Parking and Circulation Plan identifies pedestrian circulation occurring in a plaza with greenspace located in the general location of the existing surface parking lot. The Building Height Plan divides the Crossroads site into two areas of differing recommended heights. The north portion of the Crossroads site is identified as being 5 to 6 stories and the south portion as 3-4 stories. Within the Master Plan a story is defined as being 9 feet in height. The current policy is that a story is considered to be 11 feet to accommodate the market demands for sense of space and mechanical systems, such as air conditioning. With a floor plate of 11 feet and a 12-foot tall roof structure the recommended maximum height of a structure, according to the Vail Village Master Plan should be 78 feet (11' X 6 stories + 12' = 78 feet) along the northern portion of the site and 56 feet (11' X 4 stories + 12' = 56) feet along the southern portion of the site. According to the Action Plan the Crossroads site is located within the Mixed Use Sub- Area (#1) which states the following: Mixed Use Sub Area (#1) The Mixed-Use sub-area is a prominent activity center for Vail Village. It is distinguished from the Village core by the larger scale buildings and by the limited auto traffic along East Meadow Drive. Comprised of five major development projects, this sub-area is characterized by a mixture of residential/lodging and commercial activity. . There is a great deal of potential for improvements to both public and private facilities in the area. Among these is the opportunity to develop gateway entries to the Village at the 4-way stop and at the intersection of Vail Road and Meadow Drive. It is also a long term goal to strengthen the connection between this area and the Village core area by reinforcing the established pedestrian linkages. Pedestrianization in this area may benefit from the development of retail infill with associated pedestrian improvements along East Meadow Drive and the development of public access to Gore Creek. A significant increase in the Village's overnight bed base will occur in this sub- area with the development of the final phase of the Vail Village Inn project. In addition, commercial and residential/lodging development potential is identified in sub-area concepts 3, 4, 6, and 8. The completion of these projects will essentially leave the sub-area "built out': #1-6 Crossroads Infill Commercial infill over new underground parking lot in conjunction with a large public plaza with greenspace area (existing and new parking demand to be provided on site). While configuration of infill maybe done a number of ways, it is the overall intent to replace existing surface parking with pedestrian corridors into a commercial area, as well as to provide a strong building edge, on Meadow Drive and streetscape improvements. Improvements of the planted buffer adjacent to the Frontage Road is also important. Relocation of the loading and delivery functions and entry to parking structure is strongly encouraged to reduce traffic on Meadow Drive. Potential to improve fire access also exists in the redevelopment scheme. Special emphasis of 2.4, 2.5, 2.6, 3.1, 4.1, 5.1, 6.1, and 6.2. April 25, 2005, PEC Recommendation of Approval The following is the zoning analysis of the proposal the PEC recommended approval of with conditions on April 25, 2005. The deviations to the prescribed development standards are shown in bold text in the table below. Development Standard Allowed Proposed Lot Area: 20,000 sq. ft. 115,129 sq. ft. (2.643 acres) Buildable Area: 115,129 sq. ft. Setbacks: Front (Frontage Road): 20' 0' to 19' West Side: 20' 2' (loading dock) to 25' East Side: 20' 0' to 25' Front (Meadow Drive):. 20' 0' to 150' Building Height: 38' 99.9 ft. Density: 18 units/acre 28.4 units (acre 47.5 D.U.s 75 D.U.s GRFA: 46,051.6 sq. ft. 210,054 sq. ft. (40%) (182%) Site Coverage: 86,346.8 sq. ft. 107,772 sq. ft. (75%) (93.6%) Landscape Area: Total .23,025.8 sq. ft. 42,255 sq. ft. (20% total site) (36.7% total site) Minimum Softscape of total permitted 18,420.6 sq. ft. 14,898 sq. ft. (80%) (35.3%) Maximum Hardscape of total permitted 4,605..1 sq. ft. 27,357 sq. ft. (20%) (64.7%) Parking: 246 spaces 338 spaces (92 surplus spaces proposed to be in private parking club) BOLD indicates deviations from the prescribed development standards. 6 August 2, 2005, Town Council The following is the zoning analysis. of the proposal the Town Council saw on August 2, 2005, prior to the withdraw of the application. The deviations to the prescribed development standards are shown. in bold text in the table below. Development Standard Lot Area: Buildable Area: Setbacks: Front (Frontage Road): West Side: East Side: Front (Meadow Drive): Building Height: Density: GRFA: Site Coverage: Allowed Proposed 20,000 sq. ft. 115,129 sq. ft. (2.643 acres) 115,129 sq. ft. 20' 3' to 19' 20' 3' (loading dock) to 25' 20' 0' to 25' 20' 0' to 150' 38' 99.9 ft. 18 units/acre 25.7 units /acre 47.5 D.U.s 68 D.U.s 46,051.6 sq. ft. (40%) 86,346.8 sq. ft. (75%) 189,942 sq. ft. (164%) 107,772 sq. ft. (93.6%) Landscape Area: Total 23,025.8 sq. ft. 50,400 sq. ft. (20% total site) (43.7% total site) Minimum Softscape of total permitted 18,420.6 sq. ft. 21,654 sq. ft. (80%) (42.9%) Maximum Hardscape of total permitted 4,605.1 sq. ft. 28,746 sq. ft: (20%) (67.0%) Parking: 235 spaces 334 spaces . (99 surplus spaces) BOLD indicates deviations from the prescribed development standards. December 12. 2005 Proposal Development Standard Allowed Proposed Lot Area: 20,000 sq. ft. 115,129 sq. ft. (2.643 acres) Buildable. Area: 115,129 sq. ft. Setbacks: Front (Frontage Road): 20' 3' to 19' West Side: 20' 3' (loading dock) to 25' 7 East Side: 20' 0' to 25' Front (Meadow Drive): 20' 0' to 150' Building Height:._ 38' 99.9 ft. Density: 18 units/acre 26.1 units/acre 47.5 D.U.s 69 D.U.s GRFA: 46,051.6 sq. ft. 198,767 sq. ft. (40%) (172.6%) Site Coverage: 86,346.8 sq. ft. 107,772 sq. ft. (75%) (93.6%) IV. Landscape Area: Total 23,025.8 sq. ft. 47,192 sq. ft. (20% total site) (41.0% total site) Minimum Softscape of total permitted 18,420.6 sq. ft. 18,581 sq. ft. (80%) ~' (39.4%) Maximum Mardscape of total permitted 4,605.1 sq. ft. 28,611 sq..ft. (20%) (60.6%) Parking: 235 spaces 338 spaces (103 surplus spaces) BOLD indicates deviations from the prescribed development standards. The current development proposal dated December 12, 2005, has been reworked and a portion of the changes made through the negotiation process with Council have been added back into the project. To be more specific approximately 8,825 square feet of GRFA have been added,.1 Dwelling Unit, the building on the northeast corner has been pulled back towards the intersection of Village Center Road and the Frontage Road, and the roof ridges in select location have been raised primarily on the eastern side of the building since August 2, 2005; the last time Council saw the project. The current development proposal dated December 12, 2005, is smaller than the plans dated April 25, 2005, which the PEC and staff recommended approval of to Council. To be more specific it is has 11,287 square feet less GRFA and 6 fewer dwelling units. The building footprint has changed slightly to be pulled further back from East Meadow Drive and the roof forms have been reduced in height in some areas mainly along the eastern wing of the proposed structure. DISCUSSION ITEMS Staff believes there are two procedural options which could be followed to perform a review of the proposed Crossroads development applications. Staff recommends the Town .Council listen to the staff presentation, ask questions, and then provide direction on the following: 8 Process Questions: • .Does the Town Council believe the Commercial Service Center zone district and Vail Village Master Plan should be examined for possible amendment to achieve the goals of the community in terms of height, land use, setbacks density, site coverage, landscaped area, etc., prior to consideration of a new development application? OR Does .the Town Council believe that the Special Development District review process provides the Planning and Environmental Commission and Town Council the framework by which to review a development proposal in the Commercial Service Center zone district and Vail Village Master Plan? If yes, staff would request that the Town Council affirm the assumptions made by staff in the previous application's review as being applicable for the current application's review. (The assumptions made by Staff are discussed on pages 9-12 of this memorandum.) Other Technical Questions: • Does the Town Council believe that review of a Developer Improvement Agreement (DIA) should begin with the Planning and Environmental Commission to insure the public benefits, etc.? Does the Town Council need any additional information, or wish to schedule any additional work session discussions, to better understand the Crossroads development proposal? The two options are as follows: Review and Possible Update of Zoning and Master Plan Requirements During the previous review process of the Crossroads development there was a great deal of discussion regarding the Commercial Service Center (CSC) zone district and the Vail Village Master Plan (WMP) recommendations. 1t was suggested by many, including Staff that the CSC zoning was antiquated and needed to be amended to accomplish the goals identified in the WMP. In addition, it was also discussed that a fresh look should be taken of the WMP to verify all the recommendations were still valid. Staff believes that a primary reason the previous review of the Crossroads project was difficult within the development review process was the fact that there was a lack of a good framework by which to review the project. As has been discussed in several public hearings the deviations being requested from the underlying zoning district of CSC were quite large. In previous instances where the underlying zoning or appropriate master plans were not current with a project being proposed the step was taken to update the zoning and master plans prior to review of any specific proposal.. Most recent examples are the Vail's Front Door development, the Evergreen Lodge redevelopment, West Vail Master Plan,'and the West Lionshead Master Plan. Previously, Staff was able to demonstrate that the project was inclose coriformance with the WMP recommendations, though deviating in some respects. However, the development proposal deviated substantially form the underlying zoning. To achieve a recommendation of approval Staff made several assumptions regarding the property, the zoning, and the proposed project. In order to achieve a recommendation of approval which was made to the PEC on April 25, 2005, Staff made several assumptions regarding the Crossroads proposal. The first assumption examined Section 12-7E-1, Purpose, Vail Town Code, which identifies that the residential component should be "limited" so as to not interfere "with the basic commercial function of the District". A second assumption staff made was regarding Section 12-7E-9, Density Control., Vail Town Code, which identifies that the amount of Gross Residential Floor Area included within a project in the CSC zone district "shall not exceed fifty percent (50%) of total building floor area on any site" While the SDD process allows for deviations from the requirements mention above staff examined the. project to see how closely the proposed project came to meeting the purpose section of the CSC zone district when proposing that more that 50% of the total building floor would be GRFA and what were the impacts on the primary purpose of providing commercial establishments. Staff made the .assumption that the amount of commercial being proposed in the project was likely at the carrying. point of the property and that the proposed residential and its associated GRFA was not limiting or negatively impacting the commercial objectives of the CSC zone district. A third assumption Staff made, with the verification of the PEC by a vote of 6-1-0, was regarding the policy on floor plate height as discussed in the WMP. As discussed in Section III of this memorandum the WMP Building Height Plan identifies a floor plate as being 9 feet in height. As several projects have come through the process applicants have demonstrated that current market demands and mechanical system needs warrant a taller floor plate dimension. The current floor plate height policy established by the PEC is 11 feet. With the proposed Crossroads project the floor plate height is 11 feet 6 inches. As mention earlier on April 25, 2005, the PEC by a vote of 6-1-0, verified that a floor plate height of 11 feet 6 inches was appropriate. One member of the Commission did not agree that a floor plate height of 11 feet 6 inches was appropriate for this project nor the village as a whole. The assumption that a floor plate of 11 feet 6 inches brought the proposed heights of the structure closer to the maximum heights identified in the WMP. The following is a portion of Staff's April 25, 2005,. memorandum to the PEC which discusses the 11 foot 6 inch floor plates. "Staff has generally accepted an 11-foot floor-to-floor building plate on previous projects located within the scope of the Vail Village Master Plan such as the Tivoli Lodge and the Manor Vail Lodge (the PEC voted to adopt 11 foot 6 inch floor to floor in Lionshead as a part of the Lionshead Redevelopment Master -Plan). !n addition, it has been previously defermined that a roof structure is at an appropriate size when it is 12 feet from eave to ridge, as identified above. This particular project, according to the applicant, because of its proximity to the Interstate and large window areas (heat gain) will need to have climate control equipment which the two previous projects did not. If a floor-to-floor plate of 11 feef 6 inches and a 12-foot tall roof structure is acceptable the maximum height of structure, according to the Vail Village Master Plan should be 81 feet (11.5' X 6 stories + 12' _ '81 feet) along the northern portion of the sife and 58 feet (11.5' X 4 stories + 12' = 58) feet along the southern portion of the site. However, 10 given the width of the proposed building forms and roof pitches, the proposed building will require more than 12 feet of roof height. " The final assumption staff made was that a public plaza, as proposed in conjunction with the Crossroads development, was a public benefit which offset the proposed deviations of encroachments into the setbacks, excess height, site coverage, and GRFA . The following is a portion of the April 25, 2005, Staff memorandum to PEC which discusses the development potential vacated by creating the plaza and how it compares to the deviations listed above. In order to assess whether or not the deviations proposed by the project are outweighed by the benefits staff performed an analysis which took, the area of the plaza and multiplied it by the allowable GRFA factor (40%). The allowable amount, of GRFA was then multiplied by the Vail Village Master Plans maximum number of stories (3-4 stories). Staff selected a factor of 3.5 stories to multiply the developable plaza area by as it was felt it was a reasonable expectation for the height of the structure .which might be located in the location of the plaza. When the allowable GRFA is multiplied by the number of recommended developable number of stories this provides an approximate idea of the amount of GRFA which could be constructed on the area being designated as public plaza.. The next step was to subtract the amount of GRFA located within the setbacks and above the recommended maximum height in the Master plan of 78 feet on this portion of the site. Upon completion of this calculation it is found that the project is in excess of the amount of GRFA displaced by the proposed public plaza by approximately 121 square feet of GRFA: Therefore it is confirmed that the proposed public plaza has offset a majority of the proposals GRFA encroachments of into setbacks and above the 78 foot height recommended in the Vail Village Master Plan. However, staff believes the deviation of 121 square feet in excess GRFA is outweighed by the proposed 5 berth loading and delivery facility .which will be made available to the public, the two proposed public restrooms (870 s.f. total) and the installation of the complete streetscape improvements on Village Center Drive and East Meadow Drive. • Area of Proposed Public Plaza: 24,130 s. f. CSC Allowable GRFA %: .40 Amount of GRFA: 9, 652 s. f. Number of Developable Stories: x3.5 Square Footage of GRFA: 33, 782 s. f. Amount of GRFA in Setbacks: -21,014 s.f. Remaining GRFA of Public Plaza: 12, 768 s. f. Amount of GRFA on Floor 6.• -12, 889 s.f. Amount of GRFA in excess: -121 s.f. The computer model shows those portions of the Crossroads roof which exceed the heights granted at Four Seasons and Vail Plaza Hotel. Staff believes that the area of roof over the established heights of Vail Plaza Hotel and Four Seasons is offset by a combination of the public plaza, loading and delivery facility, public restrooms, and proposed streetscape improvements. Staff believes that with the submittal of a new development application for Crossroads there is an opportunity to take a look at the CSC zone district and the WMP and potentially amend them if it is determined that they are no longer effective in providing an 11 effective framework in evaluating proposals in the CSC zone district under the WMP. Staff cannot anticipate what determination would be reached in reviewing the CSC zoning and WMP for possible amendment. It could be determined that a great deal of change is necessary . or that very little is necessary. This option would require a temporary moratorium on development applications within the CSC zone district in order to provide the time to examine CSC zoning and the WMP for possible amendment. Proceed with Existing Zoning and Master Plan Requirements When reviewing the previous development application for Crossroads it was determined that the Special Development District (SDD) review process would provide the necessary framework to review the project with the understanding that the proposed deviations were great and that they could be mitigated by the provision of substantial public benefits. The option to rely upon the SDD process still exists. However, staff believes the result of relying on the SDD process will continue to provide a lack of framework for evaluating the proposal. If it is decided that the SDD process provides the necessary framework to review the Crossroads proposal Staff would request that the Council affirm the assumptions made by Staff previously. V. NEXT STEPS The Community Development Department. recommends that the Town Council listen to the presentation and provide feedback in order to more fully understand the review process for the proposed Crossroads redevelopment. 12 yes. ~l.i~.~ The Beginning May 16, 04:00 f~' The storm reportedly stalled on the central mountains and . combined with an Artic cold front. ~_ Forecasters estimate 3 to 4 feet of heavy wet snow in Eagle and Summit Counties. r`~ The Police Day Shift has been called in early. -~ ~ - - r Greg Hall has been designated the Incident Commander and has established an Incident Command Post. There are representative from Police, Fire and Public Works at the ICP. G A shelter has been established by the Salvation Army ~% The Regional PIO group has started notifications of the media and activated a JIC. May 16~h 2006 - 01:00 - Over the past 10 hours a t d i , - µ s ea y ra n and wet snow has been falling in the _ ,s, region after records snow f> " falls during the winter. , - The National Weather . _ _. _ ~;;;~ Service (N1NS) has issued a Flood Watch for mountain streams and rivers. May 17, 2005 07:00 --~.-- ! ..,... . ~' Town's plow crews can't keep roads clear, extra drivers have been called in. is Public Works crews are monitoring streams and creeks. I-70 is closed east bound at the 180 mile marker. 24 Hour Forecast ~' NWS forecast calls for continued snow and rain, and a warming trend. ra Flood warnings are issued for all mountain streams ' U` -" and low lying areas. Avalanche warnings have ~':_ been issued for all mountain areas above 9000 feet. 1 May 17, 2005 c' 08:30 Town Manager _ ~~,~ ~ ~l' ;, calls for activation of EOC b use of the . ~ ~~ , y ~`~ ~ j "- ~'~ °~ _~~~ -' _ ~t EPN system. ' {~ 09:30 Most of the I i I P`~ :~ EOC staff has arrived ~ ~. _ ~ at the EOC. Others -"'" °~ ~'~- "' are unable to respond either do to weather or are on vacation. What Questions are your Constituents going to start asking? What should you do? Where should you go for information? Should you go to some place? ~- What system will the Town Staff use to manage this storm? r What will be the business communities concerns? Are individual citizens prepared? ~~ How would the Town declare a disaster? Creating a common operating picture is essential ~. -~, ,~ ~, ~ .. ~~ . ~ , ~, ~ ~r ~ IF~ i~ ~~ ; - ~ r~ ~~ ~,~ .~, ~~ ~~~ I~' ~~ ., January 2006 Vail Emergency Operations Center Assignments/Roles ~,~,~ r.~~:: ,~~.., ;;3'~, A Town Council's Role in Emergency Management Sleve Denney Colorado Division of Emergency Management January 17, 2006 Town of Vail aa~'ty Re~~a 5 N~gn IZat~~n organ 2 Preoccupation with failure High reliability organizations are preoccupied with small, emerging, early failures aka problems (failures in the sense of things not working out exactly as expected). High reliability organizations resist accepting either/or distinctions. They consider neither or both as potential options. More detailed and differentiated sets of categories to label your world puts you in a better position to make sense of more complex events. ert d a~ IrGept N ~ana5ten' sy NIMS Standard Structures Incident Command System (ICS) Multi-agency Coordination Systems Public Information Systems ~~ ~~~ Sensitivity to operations To be sensitive to operations means in part to put your understanding of operations into words. To be sensitive to operations means to tell people what you think we face, what you think we should do, why you think that is what we should do. Commitment to Resilience Resilience is about making do with the resources you have at hand to contain and manage an unexpected event. And a commitment to resilience is about increasing the capabilities of those resources that you have at hand so that they can better handle whatever is thrown at them. What is NIMS? t~z A comprehensive, national approach to incident management Applicable at all ~ ~... jurisdictional levels - -' and across disciplines ~ ~, ~~ J Preparedness ~= Planning, training, and exercises ~~ Personnel qualification and certification ~'w Equipment acquisition and certification ~` Publication management ~'~ Mutual aid/Emergency Management Assistance Compacts 3 Resource Management Includes standardized: Descriptions r; Inventories c; Mobilization ~! Dispatch ~ Tracking ~! Recovery 'S ` F 1r'~e s~ i xe ~~. ~~ ~~- ~ r a Supporting Technologies NIMS provides systems to standardize: t=; Voice and data communications. ~~ Information management. E: Data displays. ~- ~,: ~ , s Five Primary ICS Management Functions Communications/Information Management NIMS identifies requirements for: ~-- Communications. ~ Information management. Information sharing ~ ~ ~ ~' ,~ F. y ~: '_='i t c°~~and fncid ~y5tier~ Functional Responsibilities e< Command =Set objectives/Overall responsibility Operations =Direct tactical actions ~` Planning =maintain resource & situation status r° Logistics =Provide support ~' Finance/Administration =Cost accounting and procurement 4 ICS Principles and Features: Tools for Evaluation Management by Objectives rr Span of Control ~'_ Personnel Accountability Integrated Communications ~: Incident Action Planning Agency Policy ~s Limitations on authority r Political and social concerns ~~ Environmental issues ~' Cost considerations Post incident evaluation Your R°~e The Executive provides the Incident Commander with: ~` Policy ~- ~ - ~; Mission Direction 1, ~ ,_„~,~.~~ ; r:, Authority ,~ ~~ } . ~" €; The Incident Commander provides the Executive with: ~' General situation ru Jurisdictional authority considerations ~~ Status of communication systems r- Issues regarding media relations ~t;; Briefing/meeting schedules ~< Resource shortfalls Statutory Responsibilities r== Town/Municipal Boards - Maintain a disaster agency or participate in a local orinter-jurisdictional disaster agency -Prepare and keep current a local or inter- jurisdictional disaster emergency plan - Declare a local disaster 5 :-"-." Support your decision makers t~ Provide spending authority r~< Make yourself available r+ Disaster Declaration °~:.,R ~`~ . ,~ :; ~F~1:: _, What do you need? r Frequent briefings - Common operating picture -Estimates of potential problems t" Expectations regarding your role in addressing the public ,_ ~ ~--= -T _.._ .m r~~- _ ~ ~~'~,~~ ~~ n s..~,m ~'~~ ~~~?"" :vim Declaration Process Why declare a disaster? ~' TABOR reserves r== Pre-condition for certain types of state & federal assistance ~ Activate local plans & mutual aid t, Temporary social controls/restrictions Steps in the process: ~` Damage assessment r Local declaration & request for assistance Joint PDA Governor's request ~` FEMA regional review/recommendati on r, President's decision Things to watch for ~' Actions taken for the common good vs. individual good r; Maintain balance between public welfare and citizens rights t`~ Need to interface with other elected bodies Participate in your own rescue ~% Community Emergency Response Teams r- 72-hour preparedness message - www. readycolorado. com ck Evacuation behavior - "Orders to evacuate areas.in danger from wildfires are lawful and. criminally enforceable in Colorado. For the safety of everyone, citizens and visitors to this state are obligated to evacuate when required." 6 Evacuation ~- A "local disaster" can be declared by the principal executive officer of a political subdivision of the state. § 24-32-2109(1), C.R.S. ~° Upon that declaration, the response and recovery aspects of any and all local and inter- jurisdictional disaster emergency plans are activated. r= A plan that authorizes evacuations furnishes the legal power to the local jurisdiction to issue evacuation orders. Local Recovery Activities Damage Assessment r Disaster Declarations ~. Debris Management Immediate Relief a Temporary Housing Long-Term Affordable Housing e. Crisis Counseling r,- Infrastructure Repairs ~~ Community Redevelopment Economic Recovery Business Resumption cs State/Federal Assistance ~° Hazard Mitigation QUESTIONS? FOLLOW - UP ACTIONS OR INFORMATION? ~'~~ ~. ~ ~ ~ , ~: ~ ~ Ear ~~~=~ ~~ ~~~ - - - .. - -a -__e7 -a '~ ~, ~ r ~ ~ is ~ .,~ ~> `+ - .. '^i4. ~~" '3iT ~' ~ w.ra-!9 <, --~,. ~ _ _ ~ ~ ~ r ~. __. ~ _ est. R~oYeryoPe~afions Critical Issues for Leadership ~'~ Represent the community ~~ Support for recovery initiatives u~~ Community involvement e~~ Impact of changes ~~ Economic decisions Staff needs Community future E!' Continuity of Operations 7