HomeMy WebLinkAbout2006-05-02 Support Documentation Town Council Work SessionTOVI/N COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:00 NOON, TUESDAY, MAY 2, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
Meeting will convene in the Public Works Department Lunch
Room. Lunch will be served.
1. Greg Hall ITEM/TOPIC: Public Works Site Visit and Orientation. (2 hrs.)
2. George Ruther .. ITEMlTOPIC: PEC/DRB Update. (15 min.)
3. Rachel Friede ITEM/TOPIC: Town of Vail Vision and Community Plan Update.
Russ Forrest (10 min.)
BACKGROUND: Since selecting Design Workshop as the
consultant for this project, Staff has worked with Design Workshop
to develop the process for the Vision and Community Plan. Staff
has also met with various stakeholders. in the community, who
have provided valuable insight into the process, including the
Eagle River Water and Sanitation District, participants in the Vail
Tomorrow process, and the Vail Village Homeowners Association.
Staff has also been working with RRC Associates to complete the
update to the State of Vail report. Since last reporting~to the Town
Council, Staff has also adjusted the tentative schedule of the
project.
ACTION REQUESTED OF COUNCIL: Staff asks that the Vail
Town Council listen to the presentation and ask any questions
related to the Vision and Community Plan.
4. Kathleen Hallaron ITEM/TOPIC: Budget time table and council contribution criteria
discussion. (20 min.)
ACTION REQUESTED OF COUNCIL: Discuss the proposed
timeline for the preparation of the 2007 budget and discuss the
criteria for 2007 contributions.
r
BACKGROUND RATIONALE: At the start of each budget
season, a time table is presented to council with future dates for
next year's budget process. Included in this calendar are the
dates specific to the council contribution requests. The criteria for
the council contribution requests is looked at each year to
determine if any changes need to be made based on the prior
year's process.
STAFF RECOMMENDATION: Discuss. and provide any changes
or recommendations to the budget time table and the criteria for
the council contribution requests.
5. ITEM/TOPIC: Information Update. (10 min.)
• Revenue Update.
• Update on Recreation Master Plan
• Recreation Master Plan Survey.
• Focus groups held May 1-3 with stakeholders, the public and
staff.
6. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
7. ITEM/TOPIC: Adjournment. (3:05 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT.TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, MAY 16, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
PLANNING AND ENVIRONMENTAL COMMISSION
PUBLIC MEETING
_. r April 24, 2006
Tt~iV?V OF UAQ, .
PROJECT ORIENTATION -Town Council Chambers -PUBLIC WELCOME
MEMBERS PRESENT
Chas Bernhardt
Doug Cahill
Dick Cleveland
Anne Gunion
Bill Jewitt
Rollie Kjesbo
Bill Pierce
MEMBERS ABSENT
Site Visits:
1. Crack of Noon - 1722 Buffehr Creek Road
2. Lion's Square Lodge North - 660 West Lionshead Place
3. Cahalin Residence - 1816 Sunburst Drive
Driver: George
Public Hearing -Town Council Chambers
Swearing in of Anne Gunion by Lorelei Donaldson, Town Clerk
12:00 pm
2:00 pm
2. A request for final review of an appeal of an administrative action, pursuant to Section 12-3-3,
Appeals, Vail Town Code, appealing a staff determination that an observatory is not an
architectural feature allowed to extend above the building height limit, 1979 Sunburst Drive/Lot
12, Vail Valley Filing 3, and setting forth details in regard thereto. (PRJ05-0417)
Appellant: Ned Gwathmey and Todd Kramer; Gwathmey, Pratt, Shultz Architects
Planner: Bill Gibson
ACTION: Tabled to May 8, 2006
MOTION: Pierce SECOND: Kjesbo VOTE: 6-0-0 (Gunion not sworn
in)
3. A request for a final review of a variance, from Section 12=6D-9, Site Coverage, Vail Town
. Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for a site coverage
variance to construct a residential addition, located at 1816 Sunburst Drive, Units A and B/Lot 1
Vail Valley Filing 3 and' setting forth details in regard thereto. (PEC06-0016)
Applicant: John K. and Helen Jo Cahalin, represented by RKD Architects
Planner: Warren Campbell /Elisabeth Reed -~
ACTION: Approved with conditions
MOTION: Bernhardt SECOND: Jewitt VOTE: 5-2-0 (Cahill &Kjesbo
opposed)
1. This approval shall be contingent upon the applicant receiving Town of Vail approval
of the design review application associated with this variance request.
2: The applicant shall submit and record an amended duplex plat which vacates the
duplex separation line and establishes this structure as asingle-family structure prior
to the issuance of a temporary certificate of occupancy or certificate of occupancy
being granted.
- - Page 1
Jack Snow, from RKD Architects, was available for questions.
Dick Cleveland noted that this was not a grant of special privilege and a physical hardship
existed due to the drainage.
Rollie Kjesbo asked for clarification of the GRFA calculations and the amount of addition being
constructed. He noted his concerns about a .poor architectural design justifying a site coverage
variance.
Bill Pierce also did not think that poor architectural design comprised justification of a variance.
Ann Gunion noted that the existing structure creates a practical difficulty, which, as noted in the
Town Code, justifies granting a variance.
Chas Bernhardt added to Ann Gunion's comments that the existing area is already impervious.
Doug Cahill asked the applicant to further explain the location of the proposed additions and
noted that some existing site coverage could be removed and the request today, lessened.
4. A request for a final review of a major exterior alteration, pursuant to Section 12-7H-7, Major
Exterior Alterations or Modifications, Vail Town Code, to allow for the renovation of the Lion's
Square Lodge North, located at 660 West Lionshead Place/Lot 8, Block 1, Vail Lionshead Filing
3, and setting forth details in regard thereto. (PEC06-0019)
Applicant: Lion's Square Lodge North Condominium Association, represented by Viele
Development
Planner: Bill Gibson
ACTION: Tabled to May 8, 2006
MOTION: Jewitt SECOND: Cleveland VOTE: 7-0-0
Bill Gibson presented the project according to the memorandum.
David Viele, the applicant, introduced the project according to the design boards erected in the
room.
Chip Melick, the architect, described the story boards for the proposal. He included the proposal
to add one Employee Housing Unit.(EHU) within the northeast tower expansion.
David Viele added that many assets would result form the proposal as presented. The creation
of Employee Housing on-site should be viewed as an asset, as should the creation of retail.
space upon the property. He stated that the purpose of the worksession was to gain feedback
from the Commission regarding possible up and downsides of the project as proposed.
Doug Cahill asked if any setbacks were being encroached upon with the proposal. David replied
that the existing building at the northeast existed in an easement. A one-story building would be
replaced in the same location. A view corridor was allowed between the proposal and the
existing Montaneros building, which was built directly on the northwest property line.
Alex Prizer, a representative of the Montaneros Condominium owners, voiced that concerns that
the Montaneros owners were dealing with. He stated that it seemed that the setbacks required
by zoning were not being honored with the new proposal. He did not agree with the proposal to
erect another building structure within the northeastern easement. Further, he commented that
the Lionshead Redevelopment Master Plan was not being honored in regard to sun/shade, view
Page 2
corridors, and other similar issues. He added that there was a covenant in place that granted
power to the Town regarding development issues. His hope on behalf of the homeowners was
that the application be tabled until further discussion could occur regarding the proposal.
Russ Forrest encouraged the Commission to keep their attention focused on the regulations
specified by the Zoning Code and not the regulations specified by private covenants.
Chip Glacier, a homeowner within the Montaneros building, expressed concern with the
shadowing that would occur over the pool area of the Montaneros building due to the northeast
tower proposed by the Lion's Square Lodge. He clarified that the setback issue at the northwest
corner occurred subsequently to the construction of Montaneros.
David Viele commented that he would not feel obligated to converse with the Montaneros
ownership component due to his status under letter of intent. He detailed the efforts that had
been made to maintain the view corridor that currently existed for the Montaneros homeowners.
Alex Prizer commented that it was not his experience for the public to speak and then have a
developer rebut the public comments. He commented that simply because a certain design
would be allowed under zoning. regulations did not mean that it was in accordance with the
Lionshead Redevelopment Master Plan as well.
Jim Lamont, Vail Village Homeowner's Association, commented that the Master Plan was not
thoroughly detailed in the memorandum. Jim asked if there was enough information for the
public to decipher, from the memo, what the issues are that are at stake. Jim requested that the
Staff outline as much as possible, the details of the proposal and the regulations under which it is
reviewed. Mr. Lamont further requested that the adjacent property improvements be submitted
by the applicant upon a central document for Planning and Environmental Commission review.
He suggested a "shared amenities" package that would work to the advantage of surrounding
homeowners.
Bill Pierce commented that considerably less was being built on the site than could be
constructed. He added that spaces between the buildings were, indeed, important to be well-
developed and accommodating to property owners, etc. He realized that views would be
affected but that good steps had already been taken to separate the two towers. When one's
view lies across another one's properties, there is always a problem. He commented that it
seemed to be important to see how the proposal fit into its context in terms of size and volume.
Anne Gunion asked about the difference between how the "intent" of the Master Plan and the
"regulations" of the Master Plan are met by the project. She warned that site coverage should be
treated carefully. She was pleased to see that the roof height was not as high as it could be.
The proposal seemed to be a huge improvement to the existing site and structure. She would
not require additional study materials other than the existing regulations in the Zoning Code and
Master Plan.
Chas Bernhardt commented that today's presentation was a good start. He asked if the
applicant might work on an east/west passage within the site. He urged the applicant to continue
to work things out with the neighbors.
Dick Cleveland voiced some concerns with the public ways between buildings. He stated that
the Master Plan identified the need to create more of these public ways, which this project did
not propose. He commented that he would be concerned about the "intent" statement about the
proposal's conformance. He added that long discussions had occurred about setbacks, step-
backs, etc., with the Arrabelle project. The maximum regulations prescribed to a site should also
Page 3
not be deemed the requirements for a site (i.e. height). With all of the work going on, he did not
think that any parking should remain above ground. A 'design should be drafted that used the
existing/proposed above grade parking areas for a different use.
Bill Jewitt stated that the proposal was a huge improvement over what was currently in place.
He encouraged the applicant to use the warmest possible colors and avoid continuation of the
beige palette that.was currently in use within the Lionshead areas. He stated that in order to
approve the project, he would need a comprehensive list of the public benefits that would result
from the project.. He encouraged the two parties to collaborate regarding the covenant issues.
He was also concerned about the easement (i.e. what is allowed). Regarding traffic, he
expressed some concern about the entrance to the covered parking area, saying that it seemed
like a relatively sharp turn was inevitable. He agreed that all the parking should be covered and
that no more should be added.
Rollie Kjesbo complimented the applicant on the improvement of the current proposal. He, too; ---
was hesitant regarding the easement. Parking should be replaced with green space, shared-by-
`vote space for the neighbor, etc.
Doug Cahill echoed the comments made about the improvement of this proposal. He suggested
that continued attention be paid to the amount of retail space that may be eventually a valuable
asset within this area.
Bill Pierce commented that this would be a great opportunity to look at the two towers in a
different architectural light, as the Arrabelle was designed (to look like a series of different
buildings).
5. A request for a final recommendation to the Vail Town Council of a text amendment, ,pursuant to
Section 12-3=7, Amendments, Vail Town Code; to allow for an amendment to Section 12-21-14,
Restrictions in Specific Zones on Excessive Slopes, Vail Town Code, to increase the amount of
allowable site coverage on.lots with excessive slopes from 15% to 20%, and setting forth details
in regard thereto. (PEC06-0020)
Applicant: Helmut Reiss, represented by Isom & Associates
Planner: Matt Gennett /Bill Gibson
ACTION: Tabled to May 8, 2006
MOTION: Kjesbo SECOND: Jewitt VOTE: 7-0-0
Bill Gibson presented the project according to the memorandum.
Steve Isom, the applicant, commented that the request before the Commission today had begun
as a simple site coverage variance request initiated by an addition to a home in West Vail of
100 square feet. The applicant had been urged by the Planning Commission to pursue the
route, of a text amendment instead. Muchdiscussion had occurred over the years regarding the
limitation of site disturbance vs. the regulation of site coverage. Steve furthered that residences
built upon steep slopes have always been limited by site coverage and thence were unable to
take advantage even of the 250 addition that used to be in place for single/two-family residential
sites. He recommended that the phrase "new" be placed in the development phrase
recommended by Staff.
Dick Cleveland commented. that this was a request that is related only to a couple of sites and
should not be evaluated as a text amendment for different zone districts, generally. He thought
that the current regulations were effective.
Bill Jewitt commented that he was in favor last time and will likely be in favor of the request
Page 4
again. He saw this as a regulation relating to hazards. He agreed with Steve's comment that
the DRB was the Board that should regulate site disturbance. However, he felt that a calculable
guideline (in terms of a percentage) should be instituted to guide disturbance amounts.
Rollie Kjesbo also stated his continued support of the request. He said that the 60% was a good
idea. If that was a number that needed to be exceeded, it could be, privy to Design Review
Board review and approval. A variance should not be needed for that type of request above
60%.
Bill Pierce agreed with the other Commissioners.
Anne Gunion felt that the allowable site coverage should be at least 20%. She was opposed to
restricting site disturbance. She did agree to protecting natural and environmental features,
which should be viewed on a lot-to-lot basis. She would prefer that disturbance be treated on a
site-to-site basis.
Chas Bernhardt felt that this guideline could not be applied overall, but needed to be dealt with
on a site-to-site basis. Doug Cahill agreed that since disturbance was the intent of bringing the
site coverage down to 15%, it should be regulated now. He felt that the natural forms of the site
should be maintained as well. He preferred _to not regulate disturbance but to let the site
coverage rise to 20%.
Bill Jewitt commented that the DRB should be required to approve a site disturbance plan. He
suggested it be stated that the Town has reasonably felt that 60% was a studied number
(guideline).
Anne Gunion suggested that the intent of the regulation be placed in the text to be used by the
Design Review Board.
Bill Gibson clarified that for the next Commission meeting, Staff would draft text amendment
language that included an intent statement, a 60% site disturbance guideline, and Design
Review Board authority to approve site coverage in excess of the guideline.
6. A request for a final review of an amended final plat, pursuant to Chapter 13-12, Exemption Plat
Review Procedures, Vail Town Code, to allow for an amendment to an existing platted building
envelope, located at 1722 Buffehr Creek Road/Lot 5, Block A, Lia Zneimer Subdivision, and
setting forth details in regard thereto. (PEC06-0025)
Applicant: Crack of Noon, L. P., represented by K. H. Webb Architects
Planner: Elisabeth Reed
ACTION: Denied
MOTION: Kjesbo SECOND: Gunion VOTE: 6-0-0 (Jewitt absent)
This action ~ was based upon the interpretation by the Planning and Environmental
Commission that the on-grade patio to the northwest of the residence is exempt from the
plat restriction requiring that it be contained within the building envelope, as long as it is
filled to the minimum height clearance dictated by the Building Code as applied by the
Town of.Vail at time of construction.
Elisabeth Reed presented an overview of the staff memorandum.
Kyle Webb, the applicant's representative, presented an overview of the request.
Commissioner Pierce asked Elisabeth to clarify which portions of the building must be located
within the building envelope.
Page 5
Elisabeth Reed .clarified the difference between the approved plans and the proposed plans.
Rollie Kjesbo questioned amending a plat for the Zeimer Subdivision.
Chas Bernhardt noted that circumstances were beyond the applicant's control and the new
space is for the purpose of retaining the terrace entryway to the residence.
Dick Cleveland noted that the applicant repeatedly stated they could comply with the building
envelope. _ He was opposed to increasing the size of the envelope and wanted the applicant to
ask for other exclusions that meet the intent of the restriction.
Kyle Webb- stated that he was agreeable to infilling this space to 18 inches in order to meet the
building code. requirement for clearance.
Bill Jewitt recommends this be resolved by the applicant and staff. Bill Jewitt left the meeting
after making his comments.
Rollie Kjesbo recommended that this space be defined as a means of retaining.
Doug Cahill recommended that a different style footer could have been used.
Ann. Gunion noted that there was no visible difference from the original approval. The difference
is that a crawlspace now exists under the patio.
Bill Pierce asked the applicant to clarify the structural design of the stair, to which the applicant
replied that each stair was constructed with a 17' deep footing to compensate for the poor soils
in this area.
7. A request for final review of an amended final plat, pursuant to Chapter 13-12, Exemption Plat
Review Procedures, Vail Town Code, to allow for floodplain modifications, located at 2764, 2754,
and 2695 South Frontage Road/Lots A, B, and C, Stephens Subdivision; and a request for a final
review of floodplain modifications, pursuant to Chapter 14-6, Grading Standards, Vail Town
. Code, to allow for grading within the floodplain, located at 2764, 2754, and 2695 South Frontage
Road/Lots A; B, and C, Stephens Subdivision, and 2450 South Frontage Road/Unplatted and
setting forth. details in regard. (PEC06-0001 and PEC06-0027)
Applicant: Town of Vail, Louise Young, Brian Hoyt, Maggie Froning, Lorraine Howenstine, and
Chas Bernhardt _
Planner: Bill Gibson
ACTION: Amended .Final Plat approved with conditions
MOTION: Kjesbo SECOND: Pierce VOTE: 4-1-1 (Cleveland
opposed, Bernhardt abstained, Jewitt absent)
.CONDITIONS: For zoning purposes, the allowable density calculations for. Parcels A, B,
and C, Stephens Subdivision shall be based upon a buildable lot size of no less than 1985
platted buildable lot sizes.
ACTION: Floodplain Modification approved with conditions
MOTION: Kjesbo SECOND: Gunion VOTE: 6-0-0 (Jewitt absent)
CONDITIONS:
1. The applicant shall comply with the requirements of all applicable local, state, and
federal permits and approvals. ,
Page 6
2. The applicant shall coordinate all grading associated with this proposal with the State
of Colorado Division of Wildlife.
3. Prior to any modification, excavation or placement of fill within the 100-year
floodplain:
a.rAll improvements/modifications shall comply with the study and letter
completed by Hydrosphere Resource Consultants dated 2/14/06 and 3/29/06
respectively.
b.The applicant must obtain Town of Vail Design Review Board and Building
Department approval.
c.The applicant must submit and obtain FEMA approval of a CLOMR-F .
(Conditional Letter of Map Revision based on Fill) or CLOMR (Conditional Letter
of Map Revision).
4. Upon completion of the improvements/modifications within the 100-year floodplain: --
a. The applicant shall satisfy all conditions of the FEMA approved CLOMR-F or
CLOMR.
b. The applicant must submit and receive FEMA approval of a LOMR-F (Letter of
Map Revision based on Fill) or LOMR (Letter of Map Revision based on Fill) .
c. The applicant shall obtain Town of Vail approval of an as-built survey
showing the modified 100-year and the FEMA approved floodplain line.
5. All new structures placed upon any fill improvement shall meet FEMA's criteria to be
defined as not within the 100-year floodplain. All new structures shall also be a
minimum of one (1.0) foot above the FEMA approved Base Flood Elevation (BFE), thus
providing 1.0 foot of freeboard.
Bill Gibson made a presentation of the information provided in the staff memorandum.
Tom Kassmel, Town Engineer, was available for comment, as a representative of Town of Vail
Department of Public Works.
Ann Gunion asked how this action would allow applicants to grade in the floodplain. Bill Gibson
explained that the floodplain line on the plat would be deleted since it is incorrect. Because this
is Residential Cluster zoning, allowable density is based upon buildable lot area (which exclused
areas within the floodplain).
Ann Gunion ;asked what authority PEC has to allow grading in the floodplain. Bill Gibson
answered that PEC is authorized by Title 14 of the Vail Town Code and is first step in approval to
grade in the floodplain, followed by FEMA approval.
Tom Kassmel spoke about the Pubic Works Departments coordination with FEMA and
engineering consultants. FEMA has communicated that this type of request is a common
occurrence and. simply a matter of processing the appropriate paperwork. Tom noted that the
Town of Vail's requirements for this proposal are more restrictive than FEMA's requirements.
Loraine Howenstein, co-applicant, said she sold property in Gypsum where lots within the
floodplain were filled. She said that all these properties had to do was apply to FEMA for a
change. She mentioned a few inches many times, but was not really sure what was going on
here.
Dick Cleveland said he was concerned about increasing allowable GRFA and density for these
properties, but that moving the properties out of the floodplain makes sense. He supported the
Page 7
floodplain. modification and the plat amendment if it wasn't used to create more buildable lot
area.
Rollie Kjesbo supported the application as proposed.
Bill Pierce agreed with Dick.
Anne Gunion agrees with Dick.
Doug Cahill said he would recommend keeping the plat note preventing additional buildable lot
size.
Anne asked why the applicant would want the note removed from the plat. Bill answered that it
would allow for me GRFA.
Luise Young, co-applicant, questioned what impact this would have on her property. Bill Gibson
explained.
Dick Cleveland noted that such an approval would allow for more area of the lots to be safe from
flooding.
Bill Gibson noted that the new floodplain line works to the advantage of Parcel A, but to the
disadvantage of Parcels B and C.
Bill Pierce said that there are winners and losers in this game. However, the point is to make
homes safer, not bigger.
Dick Cleveland stated that the homeowners needed to be treated fairly and suggested that the
least restrictive of the incorrect 1985 and the current floodplain lines should be used to calculate
buildable lot area.
Bill Gibson clarified that Dick's recommendation would not allow the property owners to gain
additional density and GRFA by filling their lots beyond what would be allowed by the 1985 or
current buildable lot sizes.
Rollie Kjesbo disagreed and recommended that density and GRFA be based upon the actual
buildable lot sizes (i.e. not limited to the 1985 or current conditions), but that no lot would have a
net loss of density or GRFA from the 1985 conditions.
8. A request fora recommendation to the Vail Town Council, pursuant to Section 12-3-7,
Amendment,..Vail Town Code, for amendments to Section 12-7H-5, Conditional Uses; Generally
(On all Levels of a Building or Outside of a Building), to allow for seasonal use or structures as a
conditional use in Lionshead Mixed Use I District; Section 12-7H-18, Mitigation of Development
Impacts, to clarify the inclusion of employee housing as a mitigation of development impacts;
Section 12-8A-3, Conditional Uses, to allow for ski runs as a conditional use of the Agricultural
and Open Space District; Section 12-8C-3, Conditional Uses, to allow for ski lifts not including
loading and unloading areas as a conditional use of the Natural Area Preservation District;
Subsection 12-18-5B, Density Control, to clarify limitations on structures which do not conform to
density controls; and Chapter 14-3, Residential Access, Driveway and Parking Standards, to
clarify standards for access, driveway and parking for commercial properties; Vail Town Code,
and setting forth details in regard thereto. (PEC06-0029)
Applicant: Town of Vail
Planner: Rachel Friede
Page 8
ACTION: Tabled to May 8, 2006
MOTION: C'eveland SECOND: Kjesbo VOTE: 6-0-0 (Jewitt absent)
9. A request for a recommendation to the Vail Town Council of an amendment to the Lionshead
Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master
Plan, Lionshead Redevelopment Master Plan, to amend the Lionshead Study Area Boundaries
and Chapter 5, Detailed Plan Recommendations, to include the study "West Lionshead" area,
generally located at 646, 862, 890, 923, 934, 953, 1000, and 1031 South Frontage Road
West/Lot 54 and Tract K of Glen Lyon Subdivision, Tracts C and D, Vail Village Filing 2, and
several unplatted parcels (a more complete legal description is available at the Community
Development Department), and setting forth details in regard thereto. (PEC06-0008)
Applicant: Vail Resorts Development Company, Town of Vail, and Glen Lyon Office Building
General Partnership
Planner: Warren Campbell
ACTION: Tabled to May 8, 2006 ,..~%
MOTION: Pierce SECOND: Kjesbo VOTE: 6-0-0 (Jewitt absent)
10. A request for a final review of an amendment to a -major exterior alteration, pursuant to Section
12-7H-7, Exterior Alterations or Modifications, Vail Town Code, and a final review of an
amendment to a conditional use permit, pursuant to Section 12-7H-2, Permitted and Conditional
Uses; Basement or Garden Level, and 12-7H-3, Permitted and Conditional Uses; First Floor on
Street Level, Vail Town Code to allow for the development of 4 additional multi-family residential
dwelling units (total of 111 dwelling units), located at 728 West Lionshead Circle/Lot 2, West Day
Subdivision, and setting forth details in regard thereto. (Ritz-Carlton Residences)(PEC05-0021
and PEC05-0022)
Applicant: Vail Associates, Inc., represented by Jay Peterson
Planner: Warren Campbell
. ACTION: Tabled to May 8, 2006
MOTION: Pierce SECOND: Kjesbo VOTE: 6-0-OJewitt absent)
11. Approval of April 10, 2006 minutes
ACTION: Approved
MOTION: Jewitt SECOND: Kjesbo
12. Information Update
13. Adjournment
MOTION: Kjesbo SECOND: Bernhardt
VOTE: 6-0-0 (Jewitt absent)
VOTE: 6-0-0 (Jewitt absent)
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479-2138 for additional
information.
Sign language interpretation is available upon request with 24-hour notification. Please call (970)
479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published April 21, 2006, in the Vail Daily
Page 9
DESIGN REVIEW BOARD AGENDA
April 19, 2006
~~,~~' 3:00 P.M.
PUBLIC MEETING
PUBLIC WELCOME
PROJECT ORIENTATION /.LUNCH -Town Council Chambers
MEMBERS PRESENT
Mike Dantas
Sherry Dorward
Lynne Fritzlen
Margaret Rogers
SITE VISITS
1. Ruth Residence - 800 Potato Patch
2. Biszantz Residence - 670 Forest Road
3. Alphorn Condominiums -121 West Meadow Drive
4. First Bank - 17 Vail Road
5. Winter Residence - 4094 Lupine Drive
6. Taggart Residence - 4110 Spruce Way
Driver: Warren
12:OOpm
2:OOpm
PUBLIC HEARING -TOWN COUNCIL CHAMBERS - 3:OOpm
1. Vail Mountain View Residences DRB06-0036 George
Final review of new construction (multi-family residences)
422 South Frontage Road West/Vail Village Filing 5
Applicant: Ron Byrne
ACTION: Approved with condition(s)
MOTION: Dantas SECOND: Fritzlen VOTE: 4-0-0
CONDITION(S):
1. The applicant shall return to the Design Review Board with a new site plan.
2. Town of Vail DRB06-0067 Warren
Final review of a minor alteration (snow storage)
Roger Staub Park, East Gore Creek Drive/Tracts B and C, Vail Village Filing 1
Applicant: Town of Vail, represented by Todd Oppenheimer
ACTION: Approved
MOTION: Fritzlen SECOND: Dorward VOTE: 4-0-0
3. Arnold / Newman Residence DRB06-0059 Warren
Final review of a residential addition (new exterior, new recreation room, living room)
3954 Bighorn;Road/Lot 6, Gore Creek Park Subdivision . .
Applicant: Andy Arnold and Ann Newman, represented by Tom Frye
ACTION: Approved with condition(s)
MEMBERS ABSENT
Pete Dunning
Page 1
MOTION: Dorward SECOND: Dantas VOTE: 4-0-0
CONDITION(S):
1) The applicant shall utilize "Option 3", the dry. stack stone option, on the structure.
4. Vail Cascade Residences, LLC DRB06-0078 Warren/Matt
Conceptual Review of a conversion (existing theater/CMC space to residences)
1310 Westhaven Drive/Area A, Cascade Village
Applicant: Vail. Cascade Residences, LLC; represented by RKD Architects
ACTION: Conceptual review, no vote
5. Ruth Residence DRB06-0090 Warren
Conceptual review of a residential addition (office, bedroom)
800 Potato Patch, Unit B/Lot 7; Block 1, Vail Potato Patch
Applicant: Chip Ruth, represented by K.H. Webb Architects
ACTION: Conceptual review, no vote
6. Alphorn Condominiums DR605-0595 Elisabeth
Final review of a minor alteration (roof)
121 West Meadow Drive/Resubdivision of Lot D, Vail Village Filing 2
Applicant: Alphorn Condominiums, represented by Margie Kell
ACTION: Approved with. condition(s)
MOTION: Fritzlen SECOND: Dantas VOTE:4-0-0 _
CONDITION(S):
1. The applicant shall use the brown or grey color application.
7. Leeds Residence DRB06-0038 Matt/Elisabeth
Final review for a residential addition (front entry)
286 Potato Patch Drive/Lot 14, Block 1, Potato Patch Subdivision
Applicant: Gary -and Liz Leeds, represented by Kyle Webb
ACTION: Approved
MOTION: Dantas SECOND: Dorward VOTE: 4-0-0
8. Sweet Basil Restaurant DRB06-0066 Elisabeth
Final review of a commercial addition (expansion of,restaurant space)
193 East Gore Creek Drive/Lot 5B, Vail Village Filing 1
Applicant: Gore Creek Plaza Condominium Association, represented by Fritzlen Pierce Architects
ACTION: Approved
MOTION: Dorward ~ SECOND: Dantas VOTE: 3-0-1 (Fritzlen recused)
9. Biszantz Residence DRB06-0082 ~ Elisabeth
Final review of a residential'addition (mud room, guest room)
670 Forest Road/Lot 7, Block 1, Vail Village Filing 6
Applicant: Frances Biszantz, represented by Robert Arnold Architect, PC
ACTION: Tabled to May 3, 2006
MOTION: Dantas SECOND: Fritzlen VOTE: 4-0-0
10. Taggart Residence DRB06-0086 Bill/Matt
Conceptual review of a residential addition '
4110 Spruce Way/Lot 2, Block 8, Bighorn Addition 3
Applicant: Michael and Elizabeth Taggart, represented by Nedbo Construction
ACTION: Conceptual review, no vote
Page 2
11. Winter Residence DRB06-0097 Bill
Conceptual review of a residential addition (bedroom, living room)
4094 Lupine Drive, Unit B/Lot 5, Bighorn Subdivision
Applicant: Tom Winter, represented by John Perkins
ACTION: Tabled to May 3, 2006
MOTION: Dantas SECOND: Fritzlen VOTE: 4-0-0
12. First Bank of Vail DRB06-0105 Bill
Final review of change to approved plans (paint color, lighting)
17 Vail Road/Lot G, Vail Village Filing 2
Applicant: First Bank of Vail, represented by Snowdon & Hopkins Architects
ACTION: Approved
MOTION: Dantas SECOND: Fritzlen VOTE: 3-0-1 (Dorward recused)
Staff Approvals
Eagle River Water and Sanitation District DRB06-0069 Matt
Final review of change to approved plans (driveway)
5213 Black Gore Drive/Lot 11, Block 6, Vail Meadows Filing 2
Applicant: Eagle River Water and Sanitation District, represented by Glen Phelps
Town of Vail DRB06-0086 Bill
Final review of a minor alteration (grading and well placement adjacent fo recreation path)
75 South Frontage Road/Unplatted
Applicant: Town of Vail, represented by Eagle River Water"and Sanitation District
Alfond Residence DRB06-0091 Matt
Final review of change to approved plans (retaining walls)
1345 Westhaven Circle/Lot 50, Glen Lyon Subdivision
Applicant: John and Jill Alfond, represented by K.H. Webb Architects
Coldstream Condominiums DRB06-0095 Elisabeth
Final review of change to approved plans (landscaping)
1476 Westhaven Drive/Cascade Village
Applicant: Don MacLachlan, represented by Land Designs by Ellison
Marshall Residence DRB06-0094 Elisabeth
Final review of a residential addition (window)
4494 Streamside Circle West/Lot 13, Bighorn 4th Addition
Applicant: Robert Grey Marshall, represented by JP Manley Architect LLC
Smith / Egli Residence DRB06-0099
Final review of aminor alteration (landscaping)
2892 Kinnikinnick Road/Lot 1, Innsbruck Meadows
Applicant: Jeff Smith and Roger Egli
Elisabeth
Mountain Haus Condominiums DR606-0102 Joe
Final review of a minor alteration (repair of pool heating system)
292 East Meadow Drive/Block 5, Vail Village Filing 1
Applicant: Mountain Haus Condominium Association, represented by Steve Hawkins
Page 3
'Chandler Residence DRB06-0088
Final review of a residential addition (deck enclosure)
4596 Meadow Drive, Unit B2/Sunwood at Vail
Applicant: Martha Chandler, represented by RKD Architects
Warren
Secret Garden DRB06-0098 Elisabeth.
Final review of a sign (awning)
100 East Meadow Drive, Suite 3/Lot M, Block 5D, Vail Village Filing 1
Applicant: Susan Rapson
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
Page 4
DESIGN REVIEW BOARD AGENDA
April 19, 2006
~~~,~~,° 3:00 P.M.
PUBLIC MEETING
PUBLIC WELCOME
PROJECT ORIENTATION /LUNCH -Town Council Chambers
MEMBERS PRESENT
Mike Dantas
Sherry Dorward
Lynne Fritzlen
Margaret Rogers
MEMBERS ABSENT
Pete Dunning
SITE VISITS
1. Ruth Residence - 800 Potato Patch
2. Biszantz Residence - 670 Forest Road
3. Alphorn Condominiums -121 West Meadow Drive
4. First Bank - 17 Vail Road
5. Winter Residence - 4094 Lupine Drive
6. Taggart Residence - 4110 Spruce Way
Driver: Warren
12:OOpm
2:OOpm
PUBLIC HEARING -TOWN COUNCIL CHAMBERS 3:OOpm
r
1. Vail Mountain View Residences DRB06-0036 George
Final review of new construction (multi-family residences)
422 South Frontage Road West/Vail Village Filing 5
Applicant: Ron Byrne
ACTION: Approved with condition(s)
MOTION: Dantas SECOND: Fritzlen VOTE: 4-0-0
CONDITION(S):
1. The applicant shall return to the Design Review Board with a new site plan.
2. Town of Vail QRB06-0067 Warren
Final review of a minor alteration (snow storage)
Roger Staub Park, East Gore Creek Drive/Tracts B and C, Vail Village Filing 1
Applicant: Town of Vail, represented by Todd Oppenheimer
ACTION: Approved
MOTION: Fritzlen SECOND: Dorward VOTE: 4-0-0
3. Arnold / Newman Residence DR606-0059 Warren
Final review of a residential addition (new exterior, new recreation room, living room)
3954 Bighorn Road/Lot 6, Gore Creek Park Subdivision
Applicant: Andy Arnold and Ann Newman, represented by Tom Frye
ACTION: Approved with condition(s)
Page 1
MOTION: D;orward SECOND: Dantas, VOTE: 4-0-0
CONDITION(S):
1) The applicant shall utilize "Option 3", the dry stack stone option, on the structure.
4. Vail Cascade Residences, LLC DRB06-0078 Warren/Matt
Conceptual Review of a conversion (existing theater/CMC space to residences)
1310 Westhaven Drive/Area A, Cascade Village .
Applicant: Vail Cascade Residences, LLC; represented by RKD Architects
ACTION: Conceptual review, no vote
5. Ruth Residence DRB06-0090 Warren
Conceptual review of a residential addition (office, bedroom)
800 Potato Patch, Unit B/Lot 7, Block 1, Vail Potato Patch
Applicant: Chip Ruth, represented by K.H. Webb Architects
ACTION: Conceptual review, no vote
6. ~ Alphorn Condominiums DRB05-0595 Elisabeth
Final review of a minor alteration (roof)
121 West Meadow Drive/Resubdivision of Lot D, Vail Village Filing 2
Applicant: Alphorn. Condominiums, represented by Margie Kell
ACTION: Approved with condition(s)
MOTION: Fritzlen SECOND: Dantas VOTE:4-0-0
CONDITION(S):
1. The applicant shall use the brown or grey color application.
7. Leeds Residence DRB06-0038 Matt/Elisabeth
Final review for a residential addition (front entry)
286 Potato Patch Drive/Lot 14, Block 1, Potato Patch Subdivision
Applicant: Gary and Liz Leeds, represented by Kyle Webb
ACTION: Approved
MOTION: Dantas SECOND: Dorward VOTE: 4-0-0
8. Sweet Basil Restaurant DR606-0066 Elisabeth
Final review of a commercial addition (expansion of restaurant space)
193 East Gore Creek Drive/Lot 5B, Vail Village Filing 1
Applicant: Gore Creek Plaza Condominium Association, represented by Fritzlen Pierce Architects
ACTION: Approved
MOTION: Dorward SECOND: Dantas VOTE: 3-0-1 (Fritzlen recused)
9. Biszantz Residence DRB06-0082 Elisabeth
Final review of a residential addition (mud room, guest room)
670 Forest Road/Lot 7, Block 1, Vail Village Filing 6
' Applicant: Frances Biszantz, represented by Robert Arnold Architect, PC
ACTION: Tabled to May 3, 2006
MOTION: Dantas ~ SECOND: Fritzlen VOTE: 4-0-0
10. Taggart Residence DRB06-0086 Bill/Matt
Conceptual review of a residential addition --
4110 Spruce Way/Lot 2, Block 8, Bighorn Addition 3
Applicant: Michael and Elizabeth Taggart, represented by Nedbo Construction
ACTION: Conceptual review, no vote
Page 2
11. Winter Residence DR606-0097 Bill
Conceptual review of a residential addition (bedroom, living room)
4094 Lupine Drive, Unit B/Lot 5, Bighorn Subdivision
Applicant: Tom Winter, represented by John Perkins
ACTION: Tabled to May 3, 2006
MOTION: Dantas SECOND: Fritzlen VOTE: 4-0-0
12. First Bank of Vail DR606-0105 Bill
Final review of change to approved plans (paint color, lighting)
17 Vail Road/Lot G, Vail Village Filing 2
Applicant: First Bank of Vail, represented by Snowdon & Hopkins Architects
ACTION: Approved
MOTION: Dantas SECOND: Fritzlen VOTE: 3-0-1 (Dorward recused)
Staff Approvals
Eagle River Water and Sanitation District DRB06-0069 Matt
Final review of change to approved plans (driveway)
5213 Black Gore Drive/Lot 11, Block 6, Vail Meadows Filing 2
Applicant: Eagle River Water and Sanitation District, represented by Glen Phelps
Town of Vail DRB06-0086 Bill
Final review of a minor alteration (grading and well placement adjacent to recreation path)
75 South Frontage Road/Unplatted
Applicant: Town,of Vail, represented by Eagle River Water and Sanitation District
Alfond Residence DRB06-0091
Final review of change to approved plans (retaining walls)
1345 Westhaven Circle/Lot 50, Glen Lyon Subdivision
Applicant: John and Jill Alfond, represented by K.H. Webb Architects
Coldstream Condominiums DRB06-0095
Final review of change to approved plans (landscaping)
1476 Westhaven Drive/Cascade Village
Applicant: Don MacLachlan, represented by Land Designs by Ellison
Marshall Residence DRB06-0094
Final review of a residential addition (window)
4494 Streamside Circle West/Lot 13, Bighorn 4th Addition
Applicant: Robert Grey Marshall, represented by JP Manley Architect LLC
Smith / Egli .Residence DRB06-0099
Final review of a minor alteration (landscaping)
2892 Kinnikinnick Road/Lot 1, Innsbruck Meadows
Applicant: Jeff Smith and Roger Egli
Mountain Haus Condominiums DRB06-0102
Final review of a minor alteration (repair of pool heating system)
292 East Meadow Drive/Block 5, Vail Village Filing 1
Applicant: Mountain Haus Condominium Association, represented by Steve Hawkins
Matt
Elisabeth
Elisabeth
Elisabeth
Joe
Page 3
r"~
~ r
Chandler Residence DR606-0088 Warren
Final review of a residential addition.(deck enclosure)
4596 Meadow Drive, Unit B2/Sunwood at Vail
Applicant: Martha Chandler, represented by RKD Architects
Secret Garden DRB06-0098 Elisabeth
Final review of a„sign (awning)
100 East Meadow Drive, Suite 3/Lot M, Block 5D, Vail Village Filing 1
Applicant: Susan Rapson
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. '~~Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
Page 4
MEMORANDUM
TO: Town Council
FROM: Community Development Department
DATE: May 2, 2006
SUBJECT:. Vail Vision and Community Plan Update
Staff: Stan Zemler, Russ Forrest, Suzanne Silverthorne, Rachel Friede,
Elisabeth Reed, Greg Hall
I. PURPOSE
The purpose of discussion regarding the Vail Vision and Community Plan at the
May 2, 2006 Town Council work session is to:
• Inform the Town Council of proposed schedule changes including a launch
date in August rather than June as originally planned.
• Allow Town Council to ask questions of Staff.
II. BACKGROUND
In the process of its extensive redevelopment, the Town has been addressing
many planning issues such as circulation, housing, recreation, and land use,
which transcend neighborhoods and have regional implications. An
understanding of the community's values regarding these issues provides the
basis for developing a vision and ultimately a community plan.
On January 17'h, 2006, the Town Council approved a scope of work that would
solicit a facilitator for community participation and a consultant that would assist
Town Staff in drafting the vision and community plan. The scope of work was
published on numerous websites and distributed to known experts in this field.
The selectiori process occurred through the month of February 2006 and Design
Workshop was selected as the final consultant and facilitator for this project.
Since March 2006, Design Workshop has worked with Staff to develop the
process for the Vision and Community Plan. Staff has also met with various
stakeholders in the community, who have provided valuable insight into the
process, including the Eagle River Water and Sanitation District, participants in
the Vail Tomorrow process, and the Vail Village Homeowners Association. Staff
has also been working with RRC Associates and Design Workshop to complete
the update to the State of Vail report. This update includes a more detailed
analysis of the state of housing, land use, transportation, the environment,
economic development and recreation.
III. SCHEDULE
Given the current petition, Staff is proposing that the launch date for the public
process be moved to August. The following is a tentative schedule for the Vision and
Community Plan process:
Date Event
Au ust 2, 2006 1S Communit Visionin Worksho
Au ust 2- Au ust 24, 2006 Remote artici ation and ublic comment
Au ust 24, 2006 2" Communit Visionin Worksho
Week of Au ust 28, 2006 Public Meetin
Se tember 5, 2006 PEC/TC U date
Week of Se tember 11, 2006 1S Workin Grou Meetin
Week of Se tember 18, 2006 2" Workin Grou Meetin
Week of.Se tember 25, 2006 1S Joint Grou Meetin
Week of October 2, 3006 3` .Workin Grou Meetin
Week of October 9, 2006 Public Meetin to Prioritize Actions
Week of October 16, 2006 2" Joint Grou Meetin
November 13, 2006 1S Draft of Communit Plan
Tuesda December 5, 2006 Presentation to PEC/TC
Week of December 11, 2006 Public Meetin
December 11, 2006 PEC Recommendation
December 19, 2006 Town Council Ado lion
End of December, 2006 Public Celebration
V. CURRENT ACTIVITIES
Between now and the 1St Community Visioning Workshop, staff will be engaged in
the following actions:
A. The completion of the State of Vail report, including additional information on
housing, environment, transportation, economic development, recreation and
land use.
B. Meeting with institutional stakeholders to define key issues within the Town that
need to be addressed during the Vision and Community Plan process and solicit
their involvement.
C. Continuation of promoting the process and inviting the community to be involved.
D. Refining the process based on input from stakeholders, Staff and Design
Workshop. Staff anticipates giving Council a detailed overview of the process
once the timing for the Cross Roads petition is clearly defined.
VI. NEXT STEPS
A. Finalize Vision and Community Plan schedule.
B. Come up with name for process
C. Finalize the State of Vail report and distribute to public
D. Implement a communication plan to inform the public of Vision and Community
Plan process and schedule
VII. ACTION REQUESTED OF COUNCIL
Staff asks that the Vail Town Council listen to the presentation and ask any questions
related to the Vision and Community Plan.
i
MEMORANDUM
To: Town Council
From: Stan Zemler
Judy Camp
Kathleen Halloran
Date: April 27, 2006
Subject: 2007 Budget
We have set aside time on Tuesday's work session to discuss the proposed time
line for preparation of the 2007. budget and to discuss the criteria for 2007 council
contributions.
BUDGET TIMETABLE
The proposed timetable (attachment A) has been prepared -based on the same
process used last year, in which we prepared and discussed the budget in
sections (e.g., revenue,, capital expenditures, contributions, general fund
expenditures, etc.) The proposed timetable provides for approval of the 2007
budget upon second reading of the ordinance at your second meeting in
November. The discussion of the budget philosophies and guidelines is
scheduled for the work session on June 20. Staff plans to include a discussion
on the use of real estate transfer tax at that time.
Staff requests your approval of the attached timetable.
COUNCIL__CONTRIBUTIONS. MARKETING AND SPECIAL EVENTS BUDGET
As part of the annual budget process, external agencies may submit funding
requests for the next year's budget. In previous years these external agencies
have included the Vail Valley Foundation (VVF), the Betty Ford Alpine Gardens,
the Vail Chamber and Business Association (VCBA), the Vail Valley Chamber
and Tourism Bureau (VVCTB), the Vail Local Marketing District Advisory Board
(VLMDAC), and the Commission on Special Events (CSE). These organizations
follow a formalized process in which each organization submits a standard
application including financial information, the organization's mission, how the
requested funds will be used, and how the sponsored programs will benefit the
community. Each council member has the opportunity to review all of the
requests. Staff prepares a summary of the requests along with a comparison to
prior years and the Town Manager's recommendation for the upcoming year.
Each council member makes his or her recommendation on the summary sheet
and staff compiles the results for discussion and approval at a public hearing.
The approved amounts are included in the proposed budget subject to final
appropriation when the budget ordinance is passed.
~ ~ a
This process is used for both cash and in-kind contributions such as parking
passes, ice time and support from police and public works. In 2006, we
budgeted $1,455,650 in cash and $107,880 of in-kind value as shown on
attachment B.
This contribution budget process begins with a review by Council of the proposed
criteria for the contribution requests (attachment C) scheduled to occur on
Tuesday. The same criteria will be used for 2006 out-of-cycle contribution
requests, .which are scheduled for discussion on June 6.
Per the process outlined in attachment C, we have not scheduled any
presentations by groups requesting contributions.
Staff requests your approval of the contribution criteria on attachment C as
presented or with changes per your direction.
i
Town of Vail
Proposed 2007 Budget Timetable ~.
Contributions
Council criteria discussion 05/02/06
Out of cycle funding requests (if needed) 06/06/06
Deadline for return of Contribution packets 07/28/06
Council evaluation of requests and direction for 2006 budget 09/19/06
Budget Guidelines
Council discussion of budget timetable 05/02/06
Council discussion of budget philosophies 06/20/06
Guidelines distributed to department heads 06/22/06
Presentation of 2005 audit report to Council 06/06/06
2006/2007 parking task force meeting TBD
Capital budget request for county funds submitted ~ TBD
Staff prepares departmental budgets 06/30/06 to
Council discussion of major revenue items 08/01/06
Town Manager reviews departmental budgets 08/14/06 to
Council discussion of Capital plan 09/19/06
Council discussion of RETT plan 09/19/06
Council review of first draft of 5-year capital plan 09/19/06
Council review of first draft of 5-year RETT fund 09/19/06
Council review of first draft of Town Manager's budget 10/03/06
Council review of second draft of Town Manager's budget 10/17/06
Budget Documentation and Reporting
First reading of 2006 Supplemental Number Two 08/15/06
Second reading of 2006 Supplemental Number Two 09/05/06
First reading of 2007 budget ordinance 11/07/06
Second reading of 2007 budget ordinance 1.1/21/06
First reading of mil levy certification ordinance 11/21/06
First reading of 2006 Supplemental Number Three 11/21/06
Second reading of mil levy certification ordinance 12/05/06
Second reading of 2006 Supplemental Number Three 12/05/06
Mil levy certification deadline to Eagle County 12/15/06
Budget book submission (to State) 01/31/07
08/04/06
09/01 /06
Version 1
Attachment A
Contribution Request Spreadsheet
,, _
--
TO~dN O_F,V_AIL_hUNDiNG REQUEST _
GENERAL FUND Contnbutions:
2006 Cash
Request
2006 1n-Kind Request
2006 In-
Kind
Value
ECONOMIC:
Bravo! Colorado/New York Philharmonic 100.000
Bravo! Colorado Note #I 25,000 15 Ford Park Permits 1.350
Colorado Ski Muszum Note #2
Teva Mountain Games Note #3
Teva In-Kind Notz #3 PD.BleachecTrash,ete. 7.640
Vail Jazz FoundatioNHoward Stone
Vail Jazz Festival's Libor Da Wezkend Part . Se t. I-~. 06 7,500
Vail Chamber & Business Association (VCBA)
Colorado Snow Sports Expo Note #4
LionsHead PasspoNFree Gondola Ride Program Note #4
Premier Impressions Note #4 12.500
Vail Gift Card
Vail Guide Note #4
Vail Loves You Coupon Book
Web Site
Vail Farmers' Market 5,000 Traftic. buses. sins 3.000
Vail Valle Foundation
Birds of Prey (Dec. I ~, OS) ADA & ublic transit 14.000
The Session (Snowboard Invitational-Jan. 12-15.06) Parkin 3,000
American Ski Classic (Mar. 22-26.06) Parkin 3,000
Winter Concert Series/Street Beat Note #5 20,000 PD & PW su n 6.500
Vail International Dance Festival 15,000
Gerald R. Ford Am hitheater (Hot Summer Ni hts) Note #5 25,000 PD resence 2.800
Vail Valle Chamber & Tourism Bureau
Vail Concierge Nights Program
Ira rove Local Econom Note #6
Events & Information Staff Parkin
Information Boo[hs Note #7
Lodging Occupancy Forecast Report Note #8
Secure Commercial Air Serv. to EGE Airport I OA00
(Admin. Costs to manage program increased to 129c) I?00
Vail Info Inc. 205,000
TOV Communit Host Program 27 Blue asses 22.275
Commission on S cial Events No[e #9 650,000 I Blue Pass 325
'TOTAE~ECONO;v1IC ` ~" .'. > _ : ~ ~.- ~°1,076:204 •_ ._ ~-."~ •0 :;,- 64.340.
EDUCATIONAL'
Colorado Mountain Collece H.E.R.O. Nore #10
Eagle Valle Alliance for Sustainabili[ Note # I 1 15.000
(Cont.)'
Freedom Park Memorial Committee
Shaw Outreach Team (Cancer Carin House)
Vail Lzadershi Institute (America's Risinc Stars)
Vail 5 m osium (cash or Donovan usa e) Note #19
Vail Valle Exchance Note#17 6.000
Vail Valle Institute Note#12 2,500
TOTAL EDUCXTJONAti `. ", .23,500
,.
0
-
RECREATION~ ,~ ~ "
Battle Mountain Hioh School Ski Team Note #13 & #IS 500 arkin cou ns 2,500
Battle Mountain Huskies Hocke Booster Club Note #14 2,000 2 da s of ice 2,(v43
Skatin Club of Vail (Dec 05 & Jul 1216.06) Note #15 9 da s of ice 11.891
Ski & Snowboard Club Vail (Oct 26-29.06) Note #IS 4 da s of ice S:L85
Snowshoe ShufFle-Sarah Ladd (A ril I, 06) Parkin 4.000
S cial0l m ics(Jan.8,15,22.'_9.Fe6.5,12.19,26,06) 80 arkin cou ons 1,280
Vail Junior Hocke Association Notz #IS & #I6 9 da s of ice 11.891
VVMC Luncheon/St le Show (A r. 1:.06) 500-600 I da arkinc 4A00
... ~
TUTAL RECREATION '2,000 ~ zi '$'"^ 0
'- : s 43,490r
SUB TOTAL -CONTRIBUTIONS ' - 1,101 700 °. <: _ '- L07;350'
ARRANGE~TENTSand.aGREEAIENTSi, : `
Vail Valle Comm. TV/Ch5 (387c of franchise fze) 64.000
Ca itallm rovemznt Note#18 8,200
Youth Recognition Award 7.000
Eagle Valle Child Care (added l 1/03) Note #20 40.000
Vail Memorial Park (Endowment Fund) SOA00
Vail V;dlz Athlete Commission 4.750
SUB TOTAL- ARRANGEMENTS •rod AGREEJIENTS; 173,950 :.' , . .. : -., ..,;` :' -
GRAND TOT:4C Genera! Fund 1,275,6:.0 ', 107,880%
Real Estate TransferTax Funds : { ,
Eagle Rivzr Wa[ershedlCaroline Bradford Note #21 100,000
Rivzr & Communi Pride Hwv Clean U
Bztt Ford AI ine Garden Foundation Notz #13
Note #22 50.000
Educational Interpretive Stations in the Main Garden 30.000 Contin~znt GOCO
Pavers between the main Garden & Children's Garden
Pond re-grade & construction
Plant Material
I Or1o contincenc
TOTAL°.<• , 150,000 0
Grand Total' "~ ' ~ '. 1A55 650 ,_ ;; 0 " 107,8811,
Attachment B
June 1, 2006
RE: Contributions
Dear ,
~~~~r
The Town Council has reviewed and approved the contribution request procedure for 2007
contributions. Please note that contributions will only be awarded to applicants who can show the
contribution will be used directly to benefit the entire community of Vail.
Attached please find the following forms that relate format and policy the Town of Vail has
implemented in regard to requests for funding. These forms are as follows:
1) Contribution Policy/Disclosure
2) Application for Town of Vail Funding
3) Application for Town of Vail Funding/Balance Sheet
4) Application for Town of Vail Funding/Statement of Sources and Uses
5) List of 2006 Request Approvals
Applications may be picked up at the Administration Building or e-mailed to you on or before June
30, 2006. A completed submission must. be received at the Town of Vail by Friday, July 28, 2006 by
5:00 P.M., in order to qualify for funding in 2007. Funding will be determined solely from the written
application; no in-person presentations will be held. If the Town Council has questions about your
application, you may be contacted by a staff member at a later date. Requests for parking passes
and/or parking days must be included in the disclosure. Individual requests throughout the year,
outside this process, will not be considered.
When making your request, please keep in mind the town is experiencing uncertainty in its revenue
levels and, therefore, is not planning to increase its contribution budget.
If you have any questions on materials to be submitted, please do not hesitate to contact Penny Harpe,
Accounting Tech., at 479-2100 or e-mail, pharpe@vailgov.com.
Sincerely,
TOWN OF VAIL
Attachement C
CONTRIBUTION POLICY
TOWN OF VAIL
All contribution requests received by the Town of Vail will be processed in the following
manner:
A. All requests must be submitted in writing using.the town's application for funding.
You may submit financial information (Balance Sheet and Statement of Sources and
Uses) ONLY IF it does NOT exceed 2 pages in length. Please do not attnch additional
information. Incomplete applications and supplemental information will not be
accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED
APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO
THE TOWN COUNCIL.
B. All applications for funding in 2007 shall be received at the town by Friday, July 28,
2006 by 5:00 P.M.
C. The Town Council will evaluate the various proposals based on their direct benefit to
the entire community of Vail, fulfillment.of the town's mission, and how this
contribution will affect our resort community's future health. The Town Council's
mission statement reads: In order to be the premier mountain resort community, we're
committed to providing citizens and guests with a superior level of environmentally-
sensitive services and an abundance of recreational, educational, and cultural
opportunities.
2. Disclosures to all applicants:
A. No money will be disbursed until March 1, 2007.
B. Because of uncertainty of revenue estimates, please note the following possibilities:
1) Contribution funding may be reduced based on 2006 revenues.
2) The Town of Vail may choose to disburse funding in quarterly installments
throughout 2007.
C. Notification of awards will be sent after the Council approves the final budget
currently scheduled for October, 2006.
Attachement C 2
r
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by Fri. July 28, 2006 by 5:00 P.M.. You must
provide 12 copies of the application. Any application received after that date or any application packet
with fewer than 12 copies will not be considered.
Please send application to:
Town of Vail
Penny Harpe, Accounting Tech.
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Penny Harpe at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization:
2. Contact person:
3. Mailing address:
4. Telephone:
5. E-mail address:
6. Members and Titles of your governing board:
7. Amount of contribution requested:
8. Organization fiscal year-end:
9. Are your books audited?
10. How will the contribution be used?
11. How does your request support item 1C of the contribution policy?
12. Who currently funds your organization (other governments, private donations, user fees,
etc.)?
13. Organization's mission statement:
(If more room is needed to answer questions, please use the back of this page.)
Attachement C
3
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
Fiscal Year (Date: )
Assets: $
Total Assets $
Liabilities: $
Total Liabilities $
Net Worth (Total Assets Minus Total
Liabilities) $
Attachement C 4
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budget
Revenues: $
(List by funding source)
Total Revenue $
Expenses: $
Total Expenses $
Total Revenue Minus Expense $
Attachement C 5
TOWN OF VAIL
REVENUE HIGHLIGHTS
April 26, 2006
Sales Tax
Sales tax collections continued at a record pace overall with January through March
estimated collections of $8.0 million up 6% from last year. The month of March is
estimated at $2.8 million, up just 2% from last year which included the Easter holiday.
Meanwhile, the consumer price index is 3.4% higher than March 2005. April is expected
to be strong in 2006 because of a late closing for the ski area on Apri123.
Ski Lift Tax
Ski lift tax revenue of $2.0 million for the first quarter is up 5.5% from last year and
season=to-date revenue of $2.7 million is up 10% from the prior season-to-date.
Construction Permit Fee. Revenue
Construction permit volume is also significantly higher than last year with construction
permit fee revenue of $455,796 through April 26, 2006 compared with $227,046 for the
same period last year. Included in this year's revenue is $340,907 from four large
redevelopment projects -Gore Creek Place, The Lodge at Vail (Front Door), Sonnenalp,
and Vail Plaza Hotel. Construction permit fees include building, electrical, mechanical,
plumbing, and sprinkler permits.
Real Estate Transfer Tax (RETT)
RETT collections of $1.5 million through April 26,E 2006 are 11 % lower than the $1.7
million collected in the first four months of 2005. Last year's collections included tax on
three large projects: the Chateau; Vail Mountain Lodge timeshares; and the majority of
Founders' Park Garage. No large redevelopment projects are included in this year's
transactions.
060502 Revenue Highlights - 1 -
~nuaroevna
Apri124, 2006
FEBRUARY 2006
VAIL BUSINESS REVIEW
Overall February sales tax increased 3.5% with Retail decreasing 2.1 %, Lodging increased 5.5%, Food
and Beverage increased 4.1% and Utilities/Other (which is mainly utilities but also includes taxable
services and rentals) increased 11.9%.
Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the Internet
at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed
to you automatically from www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales tax collections, as
opposed to actual gross sales.
If you have any questions or comments please feel free to call me at (970) 479-2125.
Sincerely,
n n `~~
~.~CJ~
Sally Lorton
Sales Tax Administrator
Febrceary 2006 S~4LE~ TAX
VAIL VILLAGE
February February February
2005 2006 % .
Collections Collections Change
~ ~-
' -
Retail i
' 367,527
376,671
2.5%
Lodging ' 443,919 483,294 8.9%
Food &
Beverage 3355074 351.,477. 4.9%
Other _ 1'2,214
Total ~, 1,1 ~i8,734
11,861
1,223,303
-2.9%
5.6%
LIONSHEAD
February February February
2005 2006
Collections Collections Chafe
Retail 139,563 130,943 -6.2%
Lodging 293,766 315,959 7.6%°
Food &
Beverage 86,272 ' 84,951 -1.5%°
Other ,:;.9,484 7,315.. -22.9%"
Total 529,085 539,1.68 °1.9%
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_
~~14GL0~ ~~J'y`-~~5.'~ ~~y~~~ "7'170 ,~ %
d.®~9gu~g ~ ~,~~~ ~9~5® ~~~ ®o~%
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Other
~®~~~ ~~~,~~~ ~5~,44~~ ~ e5%
February 2006 SALES TAX
rora~
Retail
Lodging
Food &
Beverage
l-tilities &
Other
Total
February
2005
Collections
737,114
'i 970,615
509,099
213,149
2,429,977
February
2006
Collections
721;,922
1,024,353
February
Change
-2.19/°
5.5%
529,870 401
238,576 11.9% ~j
2,51:4,721 3.5%
~:
111i1~ ~ V 1~11~.11 81`Y a
February
2005
Collections February
2006
Collections February
Change
FOOD 137,351 142,051 3.4%
LIQUOR 33,577 34,713 3.4%
APPAREL 98,850 96,093 -2.8%
SPORT 317,917 327,263 2.9%
JEWELRY 31,464 27,866 -11.4%
GIFT 15,489 14,874 -4.0%
GALLERY 3,731 3,924 5.2%
OTHER 97,831 74,458 -23.9%
HOME 904 - 680 -24.8%
OCCUPATION
TOTAL 737,114 721,922 -2.06%