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Home My WebLink About2006-06-20 Support Documentation Town Council Work SessionT'OWIV COUNCIL WORK SESSION VAlL TOWN COUNCIL Ci iAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:00 NOON, TUESDAY, JUNE 20, 2006 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1 • ITEM/TOPIC: Finance Department Meet and Greet Lunch. (45 min.) 2. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 3. Lorelei Donaldson ITEMlTOPIC: Interview for the Vail Local Marketing District Advisory Council (VLMDAC) board. (5 min.) ACTION REQUESTED OF COUNCIL: Please interview the Vail Local Marketing Board Advisory Council (VLMDAC) applicants at the work session and appoint one applicant to fill a vacancy on the VLMDAC (terms expire December 31, 2007) at the evening meeting. BACKGROUND RATIONALE: The mission of the VLMDAC is to strengthen the area economy by attracting visitors to Vail in the May to October time frame. Per C.R.S. 29-5-111 General powers of district. (1)(g) A!I applicants must be "owners of property within the boundaries of the district," which includes by definition corporations or entities which own property "within the boundaries of the district." Should an entity be appointed to this advisory council, it would then be up to that entity to appoint its designee. Additionally, owners of "taxable personal property" will be considered for appointment. The Town received one (1) application for the vacancy. The Council needs to interview this applicant at the work session and then appoint one applicant to the Vail Local Marketing District Advisory Council at the evening meeting. The applicant is as follows: Laurie Mullen representing the Lion Square Lodge RECOMMENDATION: Appoint one person to the VLMDAC. r•, 4. Kathleen Halloran ITEM/TOPIC: 2007 Budget Philosophies and Guidelines. (30 min.) ACTION REQUESTED OF COUNCIL: Discuss and give direction on the 2007 Budget Philosophies and Guidelines, including the use of Real Estate Transfer Tax funds. BACKGROUND RATIONALE: The Vail Town Charter sets forth certain requirements for the budget. The budget book, which is produced each year, gives further guidance to the town's budgeting process and philosophies. This section is updated annually based on this discussion. Council has also asked to specifically discuss use of the RETT fund. STAFF RECOMMENDATION: Discuss and provide any changes for the 2007 budget philosophies. 5. Todd Oppenheimer ITEM/TOPIC: Presentation of design concepts for Seibert Circle by WET Design. (2 hrs.) ACTION REQUESTED OF COUNCIL: Review and respond to the 4 design concepts for Seibert Circle presented by WET Design. Provide direction to staff and designers in regards to further development of one design concept leading to construction in May 2007. BACKGROUND RATIONALE: The services of WET Design, Los Angeles, CA, were retained in December 2005 to create design concepts for a central feature in the Seibert Circle area of the Vail Village. These concepts -were scheduled to be presented in late February 2006, however, difficulties with existing site constraints, accurate cost estimating, and other issues caused the project to be delayed. Staff apologizes for the delay. The attached narrative prepared by WET Design provides a written description of 4 design concepts as well as the total estimated cost of each option. The presentation by WET Design representatives will further illustrate the dynamics of the options. This concludes the $ 20,000 conceptual design contract with WET Design. STAFF RECOMMENDATION: Staff requests that the Town Council provide direction on the 4 design concepts prepared by WET Design and Seibert Circle completion. Moving forward with any of the WET design concepts requires increasing the budget between $140,000 and $650,000 depending on the concept chosen. Direct Staff, if agreed to by ,council, to refine a design direction. Have staff obtain public input prior to returning to council for an evening public presentation and final council decision by August of this year. Once council makes its decision in August, we will then seek final .Design Review Board approval, prior to completing construction documents. We will then bring back the final construction contract for council approval prior to construction beginning. 6. Russ Forrest ITEM/TOPIC: A work session discussion of proposed text amendment to the Lionshead Redevelopment Master Plan. (20 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the applicant's request to proceed through the development review process. BACKGROUND RATIONALE: The purpose of this work session is to review progress to date on the issue of modifying the Lionshead Redevelopment Master Plan to preserve and enhance the number of live beds in Lionshead. Attachment A includes the latest memorandum to the Planning and Environmental Commission. Attachment B is a memorandum from 2003 which, beginning on page 10,. reviews the economic implications of various lodging types. STAFF RECOMMENDATION: Staff is requesting input from the Town Council on the current direction of the discussion regarding these potential policy changes. ~• ITEM/TOPIC: Information Update. (10 min.) • Vail Valley Forest Health Plan Update. • Peer Resort Visits. • Housing Policy Update. 8• ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 9. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. § 24-6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer or sale of property interests, to determine positions, develop a strategy or instruct negotiators regarding the disposition of real property and receive legal advice on specific legal questions. (30 min.) 10. ITEM/TOP1C: Ad;ournment. (4:45 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, JULY 11, 2006 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING ^_ , ; June 12, 2006 TDWN OF VAIL` ' PROJECT ORIENTATION -Town Council Chambers -PUBLIC WELCOME MEMBERS PRESENT Bill Pierce Anne Gunion Chas Bernhardt Doug Cahill Rollie Kjesbo Bill Jewitt Dick Cleveland Site Visits: MEMBERS ABSENT 1. Gobec Residence - 1462 Aspen Grove Lane 2. Timberline Roost Lodge - 1783 North Frontage Road 3. Lionshead Climbing Wall -Lionshead Sundial Plaza Driver: George Public Hearing -Town Council Chambers 12:00 pm 2:00 pm 10 minutes 1. A request for a final review of a conditional use permit, pursuant to Section 12-7H-5, Conditional Uses, Generally (On All Levels of a Building or Outside of a Building), to allow for the relocation of the Lionshead Climbing Wall to the Lionshead Sundial Plaza, located at Tract C, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC06-0037) Applicant: Town of Vail, represented by Charlie Alexander, LMG Inc. Planner: Elisabeth Reed ACTION: Approved with condition(s) MOTION: Cleveland SECOND: Kjesbo VOTE: 7-0-0 CONDITIONS: 1. The applicant and operator shall abide with all of the operation specifications outlined within the memorandum. 2. The applicant shall replace in full any landscaping that is damaged or otherwise negatively impacted during the erection, operation, or removal of the climbing wall operation. 3. The approval of this request shall be based upon approval of the associated design review request. Elisabeth Reed presented the project according to the memorandum. Charlie Alexander responded to Doug Cahill's question regarding access to the water fountain. No public comment was offered. The Commissioners had no concerns about the proposal. 20 minutes 2. A request for a final review of an amendment to an Approved Development Plan, to allow for an increase in Gross Residential Floor Area for Lot 6; and a request for a final review of an amended final plat, pursuant to Chapter 13-12, Exemption Plat Review Procedures, Vail Town Page 1 Code, to amend the allowable Gross Residential Floor Area within the Eleni Zneimer Subdivision located at 1701 F Buffehr Creek Road/Lot 6, Eleni Zneimer Subdivision, and setting forth details in regard thereto. (PEC06-0039) Applicant: Patrick and Patricia Ranallo, represented by RAL Architects Planner: Warren Campbell Amendment to the Approved Development Plan ACTION: Approved MOTION: Kjesbo SECOND: Jewitt VOTE: 7-0-0 Amended Final Plat ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Jewitt VOTE: 7-0-0 Condition(s) 1. The applicant shall not record the Amended Final Plat, Eleni Zneimer Subdivision, Lot 6 A Re-subdivision of a Part of Tracf A, Lion's Ridge Subdivision, Filin_g No. 2, prior to August 7, 2006, and only in the event that the Amended Final Plat, Eleni Zneimer Subdivision, A Re-subdivision of a Part of Tracf A, Lion's Ridge Subdivision, Filin_g No. 2, approved by the Commission on November 14, 2005, is not recorded prior to August 7, 2006. If the Amended Final Plaf, E/eni Zneimer Subdivision, A Re-subdivision of a Part of Tract A, Lion's Ridge Subdivision, Filing No. 2, is recorded by August 7, 2006, this approval is no longer valid and in effect. Warren Campbell gave a presentation per the staff memorandum. He added that approval of the amendment to the development plan increased the GRFA for Lot 6 and therefore the initially approved GRFA allotment. Patrick Ranallo stated that he appreciated the Town staff working to resolve his concern and was in agreement with the condition. There was no public comment The Commissioners expressed their support of the application as a reasonable solution to the problem. Commissioner Cleveland requested that the condition in the staff memorandum be amended to state that the Commission's approval of the proposed amended .plat would not be valid if the previously approved plat for all six lots within the Eleni. Zneimer Subdivision is recorded by August 7, 2006. 10 minutes 3. A request for. a final recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment,-Vail Town Code, for amendments to Section 12-7H-5, Conditional Uses; Generally (On all Levels of a Building or Outside of a Building), to allow for seasonal use or structures as a conditional use in Lionshead Mixed Use I District; Section 12-7H-18, Mitigation of Development Impacts, to clarify the inclusion of employee housing as a mitigation of development impacts; Section 12-8A-3, Conditional Uses, to allow for ski runs as a conditional use in the Agricultural and Open Space District; Section 12-8C-3, Conditional Uses, to allow for ski lifts not including loading and unloading areas as a conditional use of the Natural Area Preservation District; Subsection 12-18-56, Density Control, to clarify limitations on structures which do not conform to density controls; Chapter 14-3, Residential Access, Driveway and Parking Standards, to clarify standards for access, driveway and parking for commercial properties; and Chapter 14-6, Grading Standards, to clarify requirements for retaining walls, Vail Town Code, and setting forth details in regard thereto. (PEC06-0026) Applicant: Town of Vail Planner: Rachel Friede ` ACTION: Approved Page 2 MOTION: Kjesbo SECOND: Jewitt VOTE:: 6-0-1 (Pierce opposed to retaining walls and density aspects) Rachel Friede introduced the project according to the memorandum. Bill Jewitt commented that he had some concerns with the first text amendment change. He was not comfortable with the duration of the seasonal structures. Dick Cleveland suggested definitions that should be different for "seasonal" and "temporary" structures. He suggested much more latitude for temporary structures and less latitude for seasonal structures which are used as part of permanent structures. Rollie Kjesbo stated that the Commission already had the authority to address each request on an individual basis and regulate its duration, etc. Some discussion occurred regarding a process that would allow for a staff approved temporary structure that was allowed to exist for seven days. Anything that would be set up for a longer time would require a Special Events Permit or a seasonal use or structure conditional use permit. Bill Jewitt opposed the use of the word "runs" in the O and NAP Districts. Vail Resorts repeatedly mentioned that ski runs would not come down to the new lift. It is important that such option never be allowed. Some discussion occurred regarding the definitions of density control. Staff explained to the Commission that no policy change was occurring but that the proposed amendment was simply a clarification of what defined density control. Bill Pierce asked what the intent of the "bottom of .footing" language really implied. Rachel commented that this change was simply clarifying language which already existed. No public comment was offered. A motion was made that added "used more than seven days" to "seasonal use or structure." The motion changed the text amendment to Section 12-8C-3: Conditional Uses, to allow for the conditional use of "ski lifts" in the Natural Area Preservation .District and omitted the text amendment to Section 12-8A-3: Conditional Uses. 20 minutes 4. A request for a worksession to review a major exterior alteration, pursuant to Section 12-7J-12, Major Exterior Alterations or Modifications, Vail Town Code, to allow for the construction of the Timberline Lodge, located at 1783 North Frontage Road/Lots 9-12, Buffehr Creek Subdivision, and setting forth details in regard thereto. (PEC05-0080) Applicant: Timberline Roost Lodge, LLC, represented by Mauriello Planning Group, LLC Planner: George Ruther ACTION: Tabled to June 26, 2006 MOTION: Jewitt SECOND: Kjesbo VOTE: 7-0-0 George Ruther presented the project according to the memorandum. Dominic Mauriello addressed the commission regarding the project, with Greg Gastineau and Kevin Deighan present as well. Dominic summarized the presentation with a powerpoint presentation. Page 3 Bill Jewitt asked for a color drawing of the project, because the current 3D modeling did not include any shadows, etc. Greg Beamis said that the building is still very big for a residential neighborhood. He is confused as to how the comments from the public could be included in this new drawing if the new rendering were drawn at the same time. He finds the exterior is exactly the same, a large, block- like building, which is not of high quality. He said the bump-outs, while used for relief, were really used to gain building height. We are only gaining 28 hotel rooms compared to the current numbers at the Roost. There is also the loss of the swimming pool. The dwelling units are not guaranteed to be hot beds. A number of the letters from the previous proposal should be included in this new packet because they are applicable to this new proposal. He does not hear that this will be an inexpensive hotel. He hopes PEC realizes that this is a neighborhood and this building should be in the character of the neighborhood. He wonders: if CDOT does not approve, will this process start over? Phyllis Dixon is concerned with meeting the requirements of the neighborhood and is concerned about calculating building height. In level 4, there are more condo units and asks whether this will comply with building height. She also asked about the easements on the property and where the snow storage will be. She is concerned about the square footage per unit, employee housing units and parking space numbers. Steven Connelly, homeowner in Vail, said that meeting the development standards is important, and this should be taken into consideration. However, he is concerned about losing affordable hotel rooms. It doesn't make sense to attract people to town for the day, but then they have to go to Avon for a hotel room. Bill Pierce said the reduction in mass is a positive thing. It appears to have a significant effect on the neighborhood, which still needs to be addressed. This is at the discretion of the Planning Commission. George asked if Bill needs more information. Bill wants more views from surrounding properties, showing impact on the neighborhood. Anne Gunion said from a siting standpoint, the project is .much better. From the elevation studies, the stepped grades are much better. The flat rooftop is more fitting to the site. The reduction is about 2 stories in some places. The reduction in retaining walls is good too. Could you bring the landscape through the project? She likes the current Roost because there is landscape architecture through the project. Chas Bernhardt agrees with Anne and Bill. Chas agrees that it needs. to fit into the neighborhood and the last proposal did not -fit in at' all. To the neighbors, this has to fit the neighborhood, but is zoned differently and is twice the size, so it will be different. He clarified to a neighborhood person that they reduced GRFA by 25% since the last proposal. Roof articulation has improved since the last proposal. This is going in the right direction. Renderings would be very helpful, with shadowing, etc. Anne added that she is basing comments on the powerpoint, because she does not have the plans in front of her. George asked for 11x17 plans for the PEC for the next session. Dick Cleveland said the reductions are positive and in the right direction. He feels comfortable with _the elevations. He is surprised how big it is, but does not have enough information'to make a final decision. He acknow-edges that the Roost is gone, and there will be no replacement. Page 4 The new building will be larger, and necessarily so. Before any more time is spent, he would like to see CDOT approval. He would be surprised on latitude given by CDOT. Employee units should be onsite because there is nothing left elsewhere. He would like them to consider deed restricted affordable housing on site. With the new roof plains and plans, he wonders where the mechanical systems will be. He would also like to see a rental program for the for-sale units. He asked if there is a possibility for the bike path to go onto the property- providing a great benefit to the community.. He would like a massing model from the Frontage Road. Bill Jewitt said the building complies with Item 1 and item 3. Item 2: proposal does not have otherwise significant effect on the neighborhood. The effect on the neighborhood is significantly less than the previous proposal. One issue is traffic generation and seems to help with traffic issues. The height .reductions have been significant. Some of the changes in the roofline and the bumpouts will make the building look a lot better. He disagrees with Dominic: commercial building in the residential neighborhood is a PEC issue, not a DRB only issue. Rollie said there are significant improvements in the height of the building. He would like to see the hillside view to the building. Doug Cahill would like to see what approvals are given by CDOT. You are in compliance with the compliance burdens. It needs to fit into the neighborhood and should seem like a smaller building. He requested AIPP plans from Dominic, if they are available. Dominic replied that with CDOT, it is necessary for a final plan. For an access permit, it will expire in a year and is a catch-22 for getting approval before coming back to the PEC. They can add back more hotel rooms, but they wanted to take out some retaining walls. 15 minutes 5. A request for a final review of a variance, from Section 12-6B-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for a garage addition within the front setback, located at 1462 Aspen Grove Lane/Lot 11, Block 2, Lion's Ridge Subdivision Filing 4, and setting forth details in regard thereto. (PEC06-0034) Applicant: Matthew and Doris Gobec, represented by John M. Perkins, AIA Planner: Matt Gennett ACTION: Approved MOTION: Kjesbo SECOND: Jewitt VOTE: 7-0-0 Matt Gennett made a presentation as per the staff memorandum. John Perkins, representing Matt Dorsa! from Cleveland, said the staff memorandum is clear. There was no comment from the Commissioners. 45. minutes 6. A request for a worksession to discuss proposed amendments to Chapters 12-21, Hazard Regulations, 14-7, Geologic/Environmental Hazards, and 14-10, Design Review Standards and Guidelines, Vail Town Code, to adopt Wildfire Regulations and a Wildfire Hazard Map that will require mitigation of high and extreme wildfire hazard zones in the Town of Vail, and setting forth details in regard thereto. (PEC06-0029) Applicant: Town of Vail Planner: Rachel Friede ACTION: Tabled to June 26, 2006 MOTION: Cleveland SECOND: Kjesbo VOTE: 7-0-0 Page 5 Rachel Friede introduced the item, with Tom Talbot, Vail Fire and Emergency Services, Eric Luvgren, Eagle County Wildfire Mitigation Specialist and Sean Koenig, Vail GIS Specialist, adding additional materials per the staff memorandum. Dick Cleveland asked about the appeal process for the site specific analysis. Staff responded that appeals are available pursuant to Chapter 12-3. Cleveland questioned if by adopting a map it impacts homeowner insurance. Eric Luvgren noted that he has not seen anyone dropped or refused coverage, but some insurance companies require mitigation. Rollie Kjesbo noted concerns about the inspection process and how it relates to construction projects. Russ Forest noted that this function would not be absorbed by the building department, but by the Fire Department. Dick suggested forwarding a recommendation to the Council for funding of a wildfire mitigation specialist. Bill Pierce asked Staff to conduct a sample assessment project for. the. next meeting and to include costs associated with non-.combustible decks, etc. Bill Jewitt noted that this is a hazard that the Town has the responsibility to address to protect people and property. Doug Cahill suggested additional focus on the educational process. Chas recommended education for the Design Review Board. Chas Bernhardt noted his initial concerns about the county's regulations, but the staff has been good to work with and the results have been positive. He does not believe the county process has not been as onerous as he had feared. 10 minutes 7. Report to the Planning and Environmental-Commission of an administrative action approving a request for a minor amendment to SDD No'. 6, Vail Village Inn, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for modifications to the approved building Plans for the Vail Village Inn Phase V (La Bottega), 100 East Meadow Drive/Lot M, Block 5D, . Vail Village Filing 1, and setting forth details in regard thereto. (PEC06-0036) Applicant: Staufer Commercial, LLC and Steve Virion, represented by K.H. Webb Architects. Planner: Warren Campbell Warren Campbell gave a presentation regarding staff's approval with conditions of a minor amendment to Special Development District No. 6, Vail Village Inn, to allow for a handicapped accessible restroom expansion for the La Bottega tenant space There was no public present. The Commissioners agreed to let staff's approval with conditions stand. 10 minutes 8. A request for a final review of a final plat, pursuant to Chapter 13-12, Exemption Plat Review Procedures, Vail Town Code, to allow for the relocation of the common property line between Lots 4 and 7, located 103 and 107 Rockledge Road/Lots 4 and 7, Block 7, Vail Village Filing 1, and setting forth details in regard thereto. (PEC06-0038) Applicant: Gary Rosenbach and Vernon Taylor, represented by K.H. Webb Architects PC Planner: Bill Gibson Page 6 ACTION: Approved MOTION: Cleveland SECOND: Jewitt VOTE: 7-0-0 The applicant's representative, Kyle Webb of K.H. Webb Architects, was available for questions. There were no public or Commissioner's comments. 9. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, and Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to allow for amendments to Articles 12-7H, Lionshead Mixed Use 1 District, and 12-71, Lionshead Mixed Use 2 District, Vail Town Code, and the Lionshead Redevelopment Master Plan, to require no net loss of parking, no net loss of employee housing units and no net loss of accommodation units in Lionshead Mixed Use 1 and Lionshead Mixed Use 2 Districts, and setting forth details in regard thereto. (PEC06-0028) Applicant: Town of Vail Planner: George Ruther /Rachel Friede ACTION: Table to June 26, 2006 MOTION: Kjesbo SECOND: Jewitt VOTE: 7-0-0 10. A request for a final review of a variance, from Section 12-6D-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for a new single family residence within the front and side setbacks, located at 1740 Sierra Trail/Lot 22, Vail Village West Filing 1, and setting forth details in regard thereto. (PEC06-0015) Applicant: Lois Solis, represented by Michael Suman Architect Planner: Matt Gennett ACTION: Table to June 26, 2006 MOTION: Kjesbo SECOND: Jewitt VOTE:7-0-0 11. A request for a final review of a variance from Section 12-6D-9, Site Coverage, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for a residential addition, located at 1100 Hornsilver Circle/Lot 7, Block 1, Vail Village Filing 8, and setting forth details in regard thereto. (PEC06-0033) Applicant: Phillip and Jennifer Maritz, represented by Fritzlen Pierce Architects Planner: Matt Gennett ACTION: WITHDRAWN 12. Approval of May 22, 2006 minutes MOTION: Jewitt SECOND: Gunion VOTE: 7-0-0 13. Information Update e Project Orientation 14. Adjournment MOTION: Jewitt SECOND: Kjesbo VOTE:7-0-0 The applications and information about the proposals are available for public inspection during ,regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Page 7 DESIGN REVIEW BOARD AGENDA June 7, 2006 ~~~~~~ ; 3:00 P.M. PUBLIC MEETING /PUBLIC WELCOME PROJECT ORIENTATION !LUNCH -Town Council Chambers MEMBERS PRESENT Mike Dantas Pete Dunning Lynne Fritzlen Margaret Rogers MEMBERS ABSENT Sherry Dorward SITE VISITS 1. Rosenbach Residence - 107 Rockledge Road 2. Vail Mountain View Residences - 422 South Frontage Road 3. Leeds Residence - 965 Fairway Drive 4. Hill / Rogers Residence - 2605 Bald Mountain Road 5. Eiger Chalets - 1350 and 1370 Sandstone Drive Driver: Warren 12:OOpm 2:OOpm PUBLIC HEARING -TOWN COUNCIL CHAMBERS 3:OOpm Roost Lodge DR605-0550 / 25 minutes George Final review of new construction (hotel) 1783 North Frontage Road/Lots 9-12, Buffehr Creek Resubdivision Applicant: Timberline Roost Lodge, LLC, represented by. Mauriello Planning Group, LLC ACTION: Tabled to June 21, 2006 MOTION: Dunning SECOND: Dantas VOTE: 4-0-0 2. Vail Mountain View Residences DR606-0036 / 15 minutes George Final review of new construction (multi-family residences) 422 South Frontage Road West/Vail Village Filing 5 Applicant: Ron Byrne ACTION: Tabled to June 21, 2006 MOTION: Dunning SECOND: Dantas VOTE: 4-0-0 3. Eagle River Water and Sanitation District DRB06-0092 / 5 minutes Elisabeth/Bill Final of new construction (water storage tank) 2734 Snowberry Drive/Lot 14, Block 9, Vail Intermountain Subdivision Applicant: Eagle River Water and Sanitation District, represented by Jim Boyd ACTION: Tabled to June 21, 2006 MOTION: Fritrlen SECOND: Dunning VOTE:4-0-0 4. Hubbard Residence DRB06-0100 / 5 minutes Bill Final review of new construction (single family residence) 2187 St. Moritz Way/Lot 8, Vail Heights Filing 1 Applicant: Trent Hubbard, represented by John G. Martin, Architect, LLC ACTION: Approved MOTION: Dunning SECOND: Dantas VOTE: 4-0-0 Page 1 5. Hubbard Residence DRB06-0101 / 5 minutes Bill Final review of new construction (single family residence) _ 2197 St. Moritz Way/Lot 7, Vail Heights Filing 1 Applicant: Trent Hubbard, represented by John G. Martin, Architect, LLC ACTION: Approved MOTION: Dunning SECOND: Dantas VOTE: 4-0-0 6. Leeds Residence DRB06-0156 / 10 minutes Elisabeth/Warren •Conceptual review of new construction (two-family residential) 965 Fairway Drive/Lot 2, Vail Village Filing 10 Applicant: Bob and Ursula Leeds, represented by Berglund Architects ACTION: Conceptual review; no vote 7. Eiger Chalets DR606-0158 / 10 minutes Bill Final review of a minor alteration (siding, chimney caps, deck railings) 1350 and 1370 Sandstone Drive/Lot G-3, Lion's Ridge Subdivision Applicant: Eiger Chalets, represented by Aubert Mowry ACTION: Approved with conditions - MOTION: Dunning SECOND: Dantas VOTE: 3-1 (Fritzlen) CONDITION(S): 1. This approval shall apply to the entirety of the east (i.e. front) elevations of both buildings. 2. The entirety of the west (i.e. rear) and north elevations shall be renovated to match the existing upgraded units within 5 years. 8. Lot 2 Forest Place DRB06-0166 / 5 minutes Bill Final review of new~construction (single family residence) 621 Forest Place/Lot 2, Forest Place Subdivision Applicant: Glendore Development, represented by Larry Deckard, Architect ACTION: Approved MOTION: Dunning SECOND: Dantas VOTE: 4-0-0 9. Rosenbach Residence DRB06-0196 / 10 minutes Warren Conceptual review of a residential addition (single family residence) 107 Rockledge Road/Lot 7, Bock 7, Vail Village Filing 1 Applicant: Susan Rosenbach, represented by K.H. Webb Architects ACTION: Conceptual review; no vote 10. Hill / Rogers Residence DR606-0216 / 10 minutes Warren Conceptual review of a residential addition (elevator) 2605 Bald Mountain Road/Lot 12, Block 2, Vail Village Filing 13 Applicant: Jim Hill and Bruce Rogers, represented by William Hein ACTION: Conceptual review; no vote Staff Approvals Claggett Rey Gallery DR606-0096 Warren Final review of a minor alteration (doors, windows, fireplace) 100 East Meadow Drive/Lot M, Block 5D, Vail Village Filing 1 Applicant: Rahwah Partners LLC, represented by Bill Rey Page 2 Valentine Residence DRB06-0127 Final review of a .residential addition (living room, dining room) 1255 Westhaven Circle/Lot 45, Glen Lyon Subdivision Applicant: Rosslyn Valentine, represented by Tom Frye Elisabeth Gannett Residence DR606-0140 Bill Final review of change to approved plans (recreation room, bathroom) 796 Forest Road/Lot 13, Block 1, Vail Village Filing 6 Applicant: Doug and Kathy Gannett, represented by Steve Riden Koelbel Residence DRB06-0148 Elisabeth Final review of a residential addition (bedroom addition) 1476 Westhaven Drive, Unit 42/Lot 53, Glen Lyon Subdivision Applicant: Gene Koelbel, represented by Galen Aasland Rule Residence DRB06-0153 Matt Final review of a minor alteration (windows, sliding doors) 1568 Golf Course Terrace, Unit 50/Sunburst Filing 3 Applicant: Robert Rule, represented by Cohen Construction Streamside Duplexes DRB06=0155 Elisabeth Final review of a minor alteration (demolition of existing structures) 4327, 4337 and 4367 Streamside Circle/Lots 6,7,& 8, Bighorn 4cn Applicant: Streamside Circle Partners LLLP, represented by RA Nelson Pinos del Norte Condominiums DR606-0157 Matt Final review of a minor alteration (canopy, garage entry, retaining walls) 600 Vail Valley Drive/Pinos del Norte Subdivision Applicant: Pinos del North Condominium Association, represented by Fritzlen Pierce Architects Lincks Residence DRB06-0160 Warren Final review of a residential addition (garage, enclose entry) 2990 Basingdale Boulevard/Lot 22, Block 9, Intermountain Subdivision Applicant: Steve Lincks Vail Property Holdings LTD. DRB06-0161 Bill Final review of a minor alteration (landscaping) 254 Beaver Dam Road, Unit B/Lot 23, Vail Village Filing 1 Applicant: Vail Property Holdings LTD., represented by Landscaping Technology Group Mountain Meadow Condominiums DRB06-0162 Warren Final review of a minor alteration (replace siding with stucco and stone, new entry sign) 4680 Meadow Drive/Mountain Meadow Subdivision Applicant: Mountain Meadow Condominium Association, Inc., represented by Peel/Langenwalter Architects Williams Residence DRB06-0163 Warren Final review of a minor alteration (replace roof, siding, windows, doors) 1401 Lion's Ridge Loop/Lot 4, Lion's Ridge Filing 2 Applicant: Richard Hart, represented by Victor Mark Donaldson Architects Page 3 Brown Residence DRB06-0167 Final review of a minor alteration (window) 2642 Cortina Lane/Lot 6, Block 8, Vail Ridge Applicant: William Brown Lodge Properties DRB06-0168 Final review of change to approved (skier services building, ski club, thirteen residences, parking and loading facility) 145 & 165 .Vail Road/Lots 1 and 2, Millcreek Subdivision Applicant: Vail Resorts Meadowbrook Duplex DRB06-0169 Final review of change to approved plans (bathroom, windows) 1465 Aspen Grove Lane/Lot 8, Block 2, Lion's Ridge Filing 4 Applicant: Meadowbrook Duplex, represented by Dave Hilb Chamonix Chalets DR606-0171 Final review of change to approved plans (painting) 2450 Chamonix Lane - 2480 Chamonix Lane/Vail das Schone Filing 1 Applicant: Chamonix Chalets Corporation, represented by Richard Brewer• Sweet Basil DRB06-0174 Final review of a sign 193 East Gore Creek Drive/Lot 56, Vail Village Filing Applicant: Kevin. Clair and Matt Morgan Flaum Residence DRB06-0175 Final review of change to approved plans (EHU) 1631 Buffehr Creek Road/Lot A, The Valley, Phase V Applicant: James and Ronna Flaum Hicks Residence DR606-0176 Final review of a minor alteration.{fireplace) 330 Beaver Dam Circle/Lot 6, Block 3, Vail Village Filing 3 Applicant: David Hicks, represented by Sherman Construction, Inc. Vail Amoco / BP ~DRB06-0177 Final review of a minor alteration (demolition of existing structures) 934 South Frontage Road West/Unplatted Applicant: Vail Corp., represented by Heyl LLC Sundial Townhomes DR606-0179 Final review of change to approved plans (columns) 5040 Main Gore Place/Sundial Subdivision Applicant: Sundial Townhomes Association, Inc.; represented by John Yapundich Frein Residence DRB06-0180 Final review of change to approved plans (handrail) 798 Potato Patch Drive/Lot 8, Block 1, Vail Potato Patch Applicant: James and Ann Frein, represented by Michael Hazard Joe George Bill Bill Elisabeth Warren Bill Warren Elisabeth Warren Page 4 Eagle Point Resort DRB06-0181 Final review of a minor alteration (exterior stairway) 1500 Matterhorn Circle/Eagle Point Condominiums Applicant: Eagle Point Resort, represented by AGO Studios Rondeau Residence DRB06-0182 Final review of change to approved plans (deck and landing) 1613 Matterhorn Circle/Lot 26, Matterhorn Village Subdivision Applicant: Paul and Nancy Rondeau Musson Residence DR606-0185 Final review of a minor alteration (deck) 1784 Matterhorn Circle/Lot 3, Vail Village West Filing 2 Applicant: Paul and Elisa Musson Beer Residence DR606-0186 Final review of a minor alteration (landscaping) 167 Rockledge Road/Lot 9, Block 7, Vail Village Filing 1 Applicant: Frank Beer, represented by Eric Leibfried Keck Residence. DRB06-0192 Final review of change to approved plans (painting) 4116 Juniper Lane/Lot 4, Block 5, Bighorn Filing 5 Applicant: Vail Viking Ltd., represented by Fritzlen Pierce Architects Biszantz Residence DRB06-0193 Final review of a minor alteration (master bedroom fireplace) 670 Forest Road/Lot 7, Block 1, Village Filing 6 Applicant: Frances Biszantz, represented by Kiehl Construction, Inc. Musson Residence DRB06-0197 Final review of change to approved plans (exterior finishes, windows, deck) 2460 Bald Mountain Road/Lot 20, Block 2, Vail Village Filing 13 Applicant: Paul and Elisa Musson, represented by Mosaic Architects Sweet Basil DR606-0198 Final review of change to approved plans (railings) 193 East Gore Creek Drive/Lot 5B, Block 5, Vail Village Filing 1 Applicant: Sweet Basil, represented by Kevin Clair Children's Garden of Learning DRB06-0204 Final review of a minor alteration (playground landscape) 129 North Frontage Road/Lot 1, Middle Creek Subdivision Applicant: Children's Garden of Learning Sodergren Residence DRB06-0210 Final review of a minor alteration (re-roof) 2449 Arosa Drive/Lot 13, Block C, Vail das Schone Filing 1 Applicant: Brian Sodergren, represented by Alpha Roofing, LLC Matt Joe Elisabeth Joe Matt Elisabeth Elisabeth Elisabeth Matt Joe Page 5 Treetops Condominium Association DRB06-0188 Matt Final review of a minor alteration (painting) 450 East Lionshead Circle/Lot 6, Block 1, Vail Lionshead Filing 1 Applicant: Treetops Condominium Association, represented by Fritzlen Pierce Architects The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Page 6 ~I/~~(fgsyj~~ !~ iUrJl~VI illlls~ MEMORANDUM. TO: Town Council FROM: Lorelei Donaldson DATE: June 15, 2006 SUBJECT: Appointment to the Vail Local Marketing District Advisory Council (VLMDAC) There is currently one vacancy on the VLMDAC. The Town has received one (1) application for the VLMDAC vacancy. The Council needs to interview the applicant at the work session and then make the appropriate appointment to the board at the evening meeting. Staff is requesting that the Town Council appoint one member to the VLMDAC, the term completes the vacancy and expires December 31, 2007. The applicant for the VLMDAC is Laurie Mullen, who is representing the Lion Square Lodge The mission of the VLMDAC is to strengthen the area economy by attracting visitors to Vail in the May to October time frame.. Per C.R.S. 29-5-111 General powers of district. (1)(g) All applicants must be "owners of property within the boundaries of the district," which includes by definition corporations or entities which own property "within the boundaries of the district." Should an entity be appointed to this advisory council, it would then be up to that entity to appoint its designee. Additionally, owners of "taxable personal property" will be considered for . appointment. Staff requests that the Town Council interview and appoint one person to the VLMDAC for the balance of the term ending December 31, 2007. ~~®l~ ~~~~ ~®~~~ S C O N F E R E N C E C E N T E R June 14, 2006 Vail Town Council Attn: Lorelei Donaldson, Town Clerk , 75 S. Frontage Road Vail, CO 81657 = Dear Vail Town Council, this letter is to express my interest in the vacant Vail Local Marketing District Advisory Council (VLMDAC) position. I am applying for this position as a representative of the Lion Square Lodge owners. Lion Square Lodge is comprised of 118 individual condominium owners. Here is a little bit of information about my background. I grew up in Montana and spent weekends skiing and summers enjoying the outdoors therefore my passion for the mountains has been engrained from an early age. After graduation from the University of Iowa in December of 1988, I drove straight to Vail just prior to the 1989 World Alpine Championships. I quickly realized this was a community where I could make a positive impact and wanted to establish a permanent address here for years to come. I have been involved in hotel sales and marketing in Vail for the past 18 years. My first "real job" was as Sales Manager at Lion Square Lodge. I am now Director of Marketing for Lion Square Lodge. I direct our sales, marketing, revenue management and public relations efforts at Lion Square Lodge. . I feel that I am qualified for this position through my extensive sales and marketing background, my involvement with key companies and organizations involved with VLMDAC and through my understanding of the intricacies and operations of the VLMDAC and the Town of Vail. I am interested in serving the Vail community and the VLMDAC through this position for several reasons. An increased focus on increasing the revenues in Vail during the nonpeak seasons (May to October) is also a key initiative in the lodging business. I am dedicated to preserving and building the Vail brand in the marketplace particula-iy in.the spring through fall seasons. I feel that I can effectively assess the needs of the community, analyze target markets and then work with a committee to determine an action plan for the future. I feel strongly that we each have obligation to give back to our community and feel that this position on the VLMDAC would be another opportunity for me to do so. I have been involved in many professional organizations as well as nonprofit organizations. I have attached my t;ao for additional information. If you have any additional questions for me, I can be reached at 477-4427. I appreciate your consideration of my application. Sincerely, -~ Laune Mul en Director of Marketing Lion Square Lodge MANAGED BY THE RESORT [OMPANY 660 W. Lioushead Place • Vail, Colorado 81657 800-525-5788 • 970-476-2281 • Facsimile: 970-476-7423 • www.lionsquare.com Laurie Mullen Professional Experience Current Position: Director of Marketing, The Resort Company, manager of Lion Square Lodge {118 units) May 1997 -present I currently oversee the development of objectives and procedures for marketing and selling Lion Square Lodge. I oversee all areas of revenue management for our Sates and Reservations Departments. I am responsible for the creation and implementation of all marketing and sales ideas, campaigns and projects. I plan and devebp regional, national, and international advertising campaigns and promotion activities including print, online, electronic media, and direct mail. Professional Involvement • Executive Committee (9 members), The Resort Company • Vail Valley Air Task Force • Vail Conference Center Committee • Hospitality Sales 8~ Marketing Assoc. International (HSMAI), Vail Valley Chapter -President, Secretary/Treasurer, Membership, Public Relations • Recipient of over 10 Adrian Advertising Awards through HSMAI • Vail Valley Summer Marketing Board, Beaver Creek representative prior to LMD • Work actively with Vail Resorts marketing, sales, international, public relations departments and VaiUBeaver Creek Reservations • Involvement with WCTB central reservations, group sales, marketing and lodging advisory committee • . Community Involvement • Mount of the Holy Cross Lutheran Church, President of Church Council • Salvation Army, Adopt a Family, Volunteer • Women's Foundation of Colorado -Vail Valley, Event Committee • Bravo Colorado Guild, Vice President • VRD and Dobson Ice Arena - Involvement in women's and coed hockey Additional Town of Vail interest My husband and I own West Vail LiquorhAart in Vail. Other than financially, I am not involved in the operation of the store. We also own 2 three bedroom condominium units in Vail that serve as employee housing units. Education Bachelor of Science, Liberal Arts, University of Iowa, 1988 June 13, 2006 Vail Town Council Att: Lorelei Donaldson 75 South Frontage Rd. Vail, CO 81657 Dear Lorelei, I am writing on behalf of Laurie Mullen, who has expressed interest in serving on the Local Marketing District Advisory Council representing Lion Square Lodge in Lionshead. Laurie has been affiliated with Lion Square Lodge for more than nine years. Laurie has been an excellent member of our team at the Resort Company for fourteen years and brings solid professionalism and experience to everything that she is involved in. Her involvement as a lodging professional would be of great benefit as Laurie possesses sound judgment and the ability to work with others. She is very good at problem solving and she can offer great.creativity. I firmly believe that is important that some of the council members have Lodging and Marketing background who understand the other related entities such as retail, town, food and beverage and the balance that must be achieved. Laurie's experience and integrity will be a great asset. Please feel free to call me should you have any questions or need additional information. Bill Anderson Vice President The Resort Company 970-477-4432 Page 1 of 1 Lorelei Donaldson From: Richard Tenbraak <rtenbraak@manorvail.com> To: <Idonaldson@vailgov.com> Date: 6/12/2006 10:50 AM Lorelei: Laurie Mullens is looking to join the Vail Local Marketing District Advisory Council. . I understanding how the appointment process works, that you collect the names, verify and the TOV Council interviews and approves. But I would highly recommend that Laurie be given as much consideration as possible. She would be a great asset for the VLMDAC board. As a long time hospitality marketing professional, it's people like her that can keep Vail moving in the right direction. If there is anything I can do or say on her behalf, please feel free to ask. Thanks, Hope you are having a great Spring. Richard tenBraak, Director of Marketing Manor Vail Resort 595 East Vail Valley Drive Vail, Colorado 81657 (970) 476-5000 www.manorvail.com rtenbraakC~manorvail.com file://C:\Documents and Settings\Administrator\Local Settings\Temp\GW}000O1.HTM 6/15/2006 ,, Blank Page 1 of 1 Lorelei Donaldson -Recommendation Letter for Laurie Mullen . ~ ~: From: "Kent Myers" <kent@airplanners.net> To: <Idonaldson@vailgov.com> Date: 6/13/2006 5:26 PM SubJect: Recommendation Letter for Laurie Mullen Lorelei - I am writing to offer a professional recommendation for Laurie Mullen to serve on the Vail Local Marketing District Advisory Council. I have known Laurie for over 10 years and enjoyed working with her on numerous marketing and travel related programs. The addition of another member of the hotel sales & marketing community would be another advantage of choosing Laurie to serve on the council. Due to her tenure of over 18 years in the Vail Valley's hospitality industry, she would provide direction on marketing Vail during the non winter seasons and would provide a balanced viewpoint of all entities (retail, town, lodging, etc.) I believe it is important to replace the recent vacancies with marketing professionals and lodging community members. In conclusion, I strongly recommend Laurie for the Vail Local Marketing District Advisory Council. If you have any questions please contact me. Sincerely yours, Kent Myers kent@airplanners.net OFF 970 569 3311 CELL 970 390 7207 FAX 970 926 8690 www.airplanners.net Box 1134 Avon, CO 81620 file:%/C:\Documents and Settings\Administrator\Local Settings\Temp\GW}000O1.HTM 6/14/2006 ~~ 3'+. ; . ~ -~o~~ ~ ~~.. ~.~ June 14, 2006 Vail Town Council Attn: Lorelei Donaldson 75 South Frontage Road Vail, CO 81657 Dear Lorelei, DE~'TINA`TIC~N ~E~O:~.TS va~L I am writing to recommend and offer my support the candidacy of Laurie Mullen for the open position on the Vail Local Marketing District Advisory Council. I have a number of years experience both working for and with Laurie Mullen; as a result, I can personally vouch for her strong background in group sales, direct marketing and electronic advertising. Her experience would be a great addition to the current advisory council. Laurie has been active and held leadership positions in a number of community organizations such as the Vail Valley Air Task Force, Hospitality Sales & Marketing Association and Bravo Colorado Guild. In addition to her professional and volunteer experience, Laurie brings a passion for Vail and the knowledge of how to get things done to help improve short-term rental occupancies during the non-peak months. In closing, I strongly support and recommend Laurie Mullen for the vacant position. Please do not hesitate to contact me directly with any questions. Sincerely, Chris Romer Director of Sales & Marketing Destination Resorts Vail 610 West Lionshead Circle Vail, CO 81657 (970) 476-1350 Cromer@destinationhotels.com • ~l ~C ~~~ ~ Townhomes & Condominiums June 14, 2006 Vail Town Council Attn: Lorelei Donaldson 75 South Frontage Road Vail, CO 81657 Dear Lorelei, I am writing to offer a professional recommendation for Laurie Mullen to serve on the Vail Local Marketing District Advisory Council. Laurie and I have known each other for over 16 years having been in the lodging industry in Vail. I have had the pleasure of serving with Laurie on the Board of Directors for the Vait Valley Chapter of the Hospitality Sales & Marketing Association for numerous years. During those years Laurie showed incredible leadership & dedication to our local chapter of HSMAI. ° The addition of another member of the hotel sales & marketing community would be another advantage of choosing Laurie Mullen to serve on the council. Due to her tenure of over 18 years in the Vail Valleys hospitality industry, she would provide direction on marketing Vail during the non winter seasons and would provide a balanced viewpoint, of all entities (retail, town, lodging, etc.) I believe it is important to replace the recent vacancies with marketing professionals and lodging community members. ' In conclusion, I strongly recommend Laurie Mullen for the Vail Local Marketing District Advisory Council. Sincerely, Kathleen Walinsky Kathleen Walinsky Operations Manager Vail Racquet Club Townhomes & Condominiums kath lee n @va i I racq uetcl u b. co m 970-477-3040 MEMORANDUM To: Town Council From: Judy Camp, Finance Director Subject: 2007 Budget Philosophies and RETT Discussion Date: June 20, 2006 BUDGET TIMETABLE The 2007 budget timetable (attachment A) is attached for your information. Several items have been completed since it was presented on May 2, but no dates have changed. 2007 BUDGET PHILOSOPHIES Background: The Vail Town Charter (attachment B) sets forth certain requirements for the budget. The budget book, which is produced each year, gives further guidance to the town's budgeting process and philosophies. The Budgeting Process section of the 2006 Budget Book is attached for your review (attachment C). Staff will base the 2007 budget on the process and philosophies set forth in this document unless Council directs any changes. Action Requested of Council: Review the attached material, particularly the Budget Philosophies and Practices, and confirm your agreement or direct staff to make changes. REAL ESTATE TRANSFER TAX (RETT) DISCUSSION Background: Title 2 of the Vail Town Code (attachment D) limits the use of the Real Estate Transfer Tax Fund to "..........real property for parks, recreation, open space and similar purposes." Town Council makes policy decisions concerning specific projects to fund with RETT dollars. The most recent five-year projection for the RETT .Fund (attachment E) shows which projects are currently slated for RETT funding. The projection also shows a potential fund balance of $11.8 million by 2010. Meanwhile, the Capital Projects Fund (attachment F) shows a deficit by 2008. At Council's direction, we have set aside time on Tuesday to discuss uses of RETT. Action Requested of Council: Discuss uses for RETT dollars and provide direction to staff regarding projects- and/or types of projects to consider in preparation of the 2007 RETT budget. 060620 Guidelines Town of Vail Proposed 2007 Budget Timetable Contributions Council criteria discussion Out of cycle funding requests (if needed) Deadline for return of Contribution packets Council evaluation of requests and direction for 2006 budget Budget Guidelines Council discussion of budget timetable Council discussion of budget philosophies Guidelines distributed to department heads Presentation of 2005 audit report to Council 2006/2007 parking task force meeting Capital budget request for county funds submitted Staff prepares departmental budgets Council discussion of major revenue items Town Manager reviews departmental budgets Council discussion of Capital plan Council discussion of RETT plan Council review of first draft of 5-year capital plan Council review of first draft of 5-year RETT fund Council review of first draft of Town Manager's budget Council review of second draft of Town Manager's budget Budget Documentation. and Reporting First reading of 2006 Supplemental Number Two Second reading of 2006 Supplemental Number Two First reading of 2007 budget ordinance Second reading of 2007 budget ordinance First reading of mil levy certification ordinance First reading of 2006 Supplemental Number Three Second reading of mil levy certification ordinance Second reading of 2006 Supplemental Number Three Mil levy certification deadline to Eagle County Budget book submission (to State) Attachment A 05/02/06 06/06/06 07/28/06 09/19/06 05/02/06 06/20/06 06/22/06 06/06/06 TBD TBD 06/30/06 to 08/01 /06 08/14/06 to 09/19/06 09/19/06 09/19/06 09/19/06 10/03/06 10/17/06 08/15/06 09/05/06 11 /07/06 11 /21 /06 11 /21 /06 11/21/06 12/05/06 12/05/06 12/15/06 01 /31 /07 Completed Completed Completed Completed 08/04/06 09/01 /06 Version 2 0 VAIL TOWN CHARTER ^'~ ~ Section 8.3 -Planning Commission: There shall be established a seven (7) member planning commission appointed by the council. Members of the planning commission shall be residents of the Town of Vail and registered electors. The terms of appointment to the planning commission shall be two (2) years on an overlapping basis. Section 8.4 -Environmental Commission: There shall be established an environmental commission appointed by the council. Its functions shall be defined by ordinance and include but not be limited to aesthetic, architec- ~~~ tural, environmental and ecological coordination and planning relating to the enhancement ~° ~ -~"~ and the preservation of the quality of life. Section 8.5 -Vacancies: Whenever a vacancy occurs on any board or commission, the council shall cause public notice of such vacancy to be made and- encourage qualified volunteers to seek appointment to such board or commission. The council shall then make appointments to fill such vacancies. Section 8.6 -Right To Establish: In addition to those boards and commissions heretofor created by ordinance, council ~.., shall have the power and authority to create boards and commissions, including advisory and appeal boards. All permanent boards and commissions, including advisory and appeal boards, =' shall be created by ordinance, which shall set forth the number and qualifications of members including residency requirements, if any, and the powers and duties delegated to such boards and commissions. Initial appointments by the council to any board or commissions shall specify the terms of office of its members in order to achieve overlapping- tenure. All mem- bers, however, shall be subject to removal by the council. Each board and commission shall elect its own chairman and vice-chairman from among its members. Each board and commission shall operate in accordance with its own rules of procedure and its meetings shall be open to the public. Any board or commission created under this article which is not required by statute or this Charter may be abolished by the council. ~.`'~ \._ ~~.. f~ •~~~ ARTICLE IX TOWN FINANCES Section 9.1 -Fiscal Year: The fiscal year of the town shall commence on the first day of January or on such date each year as shall be fixed by the council. Section 9.2 -Provision For Tax System: The council may by ordinance provide a system for the assessment, levy and collection of all town taxes, not inconsistent with this Charter. ~~}as-~.w~,~n.t 3 e VA1L TOWN CHARTER Section 9.3 -Budget: ;`f The town manager shall annually prepare and submit to the council a budget and accompanying message. The budget shall provide a complete financial plan of all~town funds and activities for the ensuing fiscal year and, except as required by law or this Charter, shall be in such form as the manager deems desirable or the council may require. In ,organizing the budget, the manager shall utilize the most feasible combination of expenditure classification by fund, organization unit, program, purpose or activity and object. It shall begin with a clear, general summary of its contents and shall be so arranged as to show comparative figures for income and expenditures of the preceding fiscal year. Section 9.4 -Capital Program And Additional Cent. Sales Tax:. ;' ;. . ~,. . . The manager shall prepare along-range capital program and submit same to the council no less than two (2) weeks prior to the submission of the budget. Such program shall include a statement as to the application of the sales tax revenues allocated by ordinance to the special revenue fund. Expenditure of these revenues other than for capital improvements and/or open space acquisition or improvements or for the payment of debt service on any obligations of the Town issued to finance the same shall require not less than ~ five (5) affirmative votes of the council. Section 9.5 -Budget Hearing: A public hearing on the proposed budget and proposed capital program shall be held by the council no later than thirty (30) days prior to the close of the fiscal year. Notice of the time ;' ~ .. and place of such hearing shall be published one (1) time at least seven (7) days prior to the ~ hearing: .... Section 9.6 -Council Amendments: After the public hearing, the council may adopt the budget with or without amendment. In amending the .budget, it may add or increase programs or amounts and may delete or decrease any programs or amounts, except expenditures required by law or for debt service or for estimated cash deficit. Section 9.7 -Council Adoption: The council shall adopt the budget by ordinance on or before the final day of the fiscal year. If it fails to adopt the budget by this date, the amounts appropriated for the current i.. operation for the current fiscal year shall be deemed adopted for the ensuing fiscal year on a month-to-month basis, with all items in it pro-rated accordingly, until such time as the council adopts the budget for the ensuing fiscal year. Section 9.8 -Property Tax Levy: Adoption of the budget by council shall constitute appropriations of the amounts specified therein as expenditures from the funds- indicated. Council shall cause the property tax to be certified to the county for collection as required by law. ,, VAIL TOWN CHARTER r,--~. ~, ~ : Section 9.9 -Public Records: Copies of the budget and the capital program as adopted shall be public records and shall be made available to the public in the municipal building. Section 9.10 -Amendments After Adoption: (a) Supplemental Appropriations. If, during the fiscal year, the manager certifies that there are available for appropriation revenues in excess of those estimated in the budget, the council by ordinance may make supplemental appropriations for the year up to,the amount of such excess. (b) Emergency Appropriations. To meet a public emergency affecting life, health, property or the public peace, the council may make emergency appropriations. Such appropriations may be made by emergency ordinance . in accordance with provisions of Section 4.11. To the extent that there are no available unappropriated revenues to meet such appropriations, the council may by emergency ordinance authorize the issuance of emergency notes, which may be renewed from time to time, but the emergency notes and renewals of any fiscal year will be paid no later than the last day of the fiscal year next succeeding that in which the emergency appropriation was made. (c) Reduction Of Appropriation. If, at any time during the fiscal year, it appears probable to the manager that the revenues available will be insufficient to meet the amount appropriat- ,F..~. ed, he shall report to the council without delay, indicating the estimated amount of deficit, any (~ remedial action taken by him and his recommendation as to any other steps to be taken. The ` ,:... • ~ council shall then take such further action as it deems necessary to prevent or minimize any deficit and for that purpose it may by ordinance reduce one or more appropriations. (d) Transfer of Appropriations. Any time during the fiscal year, the manager may transfer . part or all of any unencumbered appropriation balance among programs within a department, office, agency and, upon written request of the manager, the council may by resolution transfer part or all of any unencumbered appropriation balance from one department, office, agency, or object to another. (e) Limitation; Effective Date. No appropriation for debt service may be reduced or transferred, and no appropriation may be reduced below any amount required by law to be _ appropriated or by more than the amount of the unencumbered balance thereof. The (~~ ~ supplemental and emergency appropriations and reduction or transfer of appropriations authorized by this Section may be made effective immediately upon adoption. Section 9.11 -Independent Audit: An independent audit shall be made of all town accounts at least annually and more frequently if deemed necessary by the council. Such audit shall be made. by certified public accountants selected by the council who shall complete the audit within four (4) months time of the close of the fiscal year. Copies of such audit shall be made available for public inspection at the municipal building. / J ~G~11. YVt~~C-~ ep Budgeting Process BUDGETING PROCESS The process of reviewing and adopting the budget is one of the most important activities the Town Council performs. The budget serves as a financial guide for decisions about community goals, priorities, service levels, and the basic allocation of town resources. The budget process strives to focus attention on community goals, balances the demands of the local economy and tourism sector, and provides a sound and stable financial plan. Pursuant to Article IX of the Charter; the Town Manager is responsible for. preparing and submitting an annual budget and accompanying message to the Town Council. The budget is to provide a complete financial plan of all town funds and activities. In addition, the Town Manager must prepare and submit to Council along-range capital program. Such capital program is submitted to Council at least two weeks prior to the submission of the budget. The Council holds a number of work sessions beginning as early as May to review various components of the Town's budget. The Town Manager delivers the budget proposal to the Town Council sometime between September and November. A public hearing on the budget and the long-range capital program is held not less than 30 days before the close of the fiscal year. The Council adopts the budget at the public hearing, with or without amendments. During the fiscal year the Council may make changes to the budget up until December 31, at its discretion. It may not delete or decrease expenditures required by law or for debt service or for any estimated cash deficit. Adoption of the budget by the Council constitutes appropriation of the amounts therein for use in the following year. The Town Council formally adopted the 2006 budget for all funds other than the Conference Center fund in October of 20.05 and for the Conference Center Fund in December of 2005. All appropriations are effective January 1, 2006. BUDGET CHANGES The Town is authorized by its Charter to make supplemental appropriations and emergency appropriations by ordinance throughout the fiscal year. The Charter also authorizes reductions of appropriations in the event it appears that revenue will be insufficient to meet any appropriated amount. The Charter also authorizes transfers of appropriations. The Town Manager may transfer part or all of any unencumbered appropriation balance among programs within a department, agency or office; or, upon written .request of the Town Manager, the Council may transfer part or all of any unencumbered appropriation balance from one department, office, agency, or object to another by a resolution of the Council. Other supplemental appropriations may be made throughout the year as needed. At least two supplemental appropriations are made a year. The first supplemental is in the spring to address roll forwards on unfinished projects. The second is in the fall to address unforeseen items. BUDGET BASIS Annual budgets for governmental funds (General, Special Revenue and Debt Service) are prepared separately using the modified accrual basis of accounting. Modified accrual accounting means that revenues are recognized in the accounting period in which they become available and measurable, and expenditures are recognized in the accounting period when a liability is incurred, if measurable, except for unmatured interest on long-term debt, which is recognized when due. Attachment C v a Budgeting ~'rocess Annual budgets are also adopted for all Internal Service and Enterprise funds. The basis used to budget these funds is also a modified accrual basis of accounting, which includes capital expenditures and current debt service principal payments, and excludes depreciation, amortization, and adjustments for accrued compensated absences. FUND ACCOUNTING SYSTEM AND FUND SUMMARY The Town of Vail Budget is presented by fund. A fund is an accounting entity that has a set of self-balancing accounts that records all financial transactions for specific activities or governmental functions. Fund expenditures are divided into departments or projects, with departments then divided into divisions for budgetary control. Programs include specific services the town is providing. Because of the legal requirements of state statutes, the Town of Vail Charter, generally accepted accounting principles (GAAP), and Council policy, the town is required to use fund accounting in its financial reporting. Fund accounting is a concept developed primarily from the legislative requirements of appropriation and the legal requirements of segregating revenue sources and corresponding expenditures. Fund accounting does not necessarily provide financial information in a form most usable for policy and management decision making. The following is a brief summary of the various town funds by fund type, purpose, source of revenue, and expenditures. As you read through this section, you may wish to refer to the Budget Summaries by Fund section of the budget. General Fund This fund is named for the nature of the various revenue sources. They are general, not earmarked, and can be used for any and all municipal purposes. The Town of Vail General Fund provides for most on-going municipal services delivered to the community. The primary revenue sources for the General Fund are the sales, property, and ski lift taxes, franchise fees, fines, intergovernmental revenue, and various charges for services, permits, and licenses. Special Revenue Funds Capital Pr®,yects Fund The purpose of this fund is to account for the portion of the town's sales tax allocated to pay for capital projects. A portion of the revenue in this fund is used for the annual bonded debt service payment. After providing for this payment, excess revenue is used for other acquisitions and major maintenance items of a capital nature. Real Estate Transfer Tax Fund The purpose of this fund is to account fora 1% tax on the transfer of all real property within the town limits, as well as the recreation amenities fee and lottery revenue. Expenditures are specifically restricted to maintaining, acquiring and improving property and equipment for recreation and open space purposes. Vail Marketing Fund The purpose of this fund is to account for the collection and use of the business license fee. Marketing Fund revenue is used to promote the Town of Vail through programs administered by pass-through agencies such as the Commission on Special Events (CSE) and, in prior years, the Vail Local Marketing District (VLMD). Attachment C 00 Budgeting Process Conference Center Fund This fund was established in 2003 to account fora 1.5% public accommodations tax and a .5% sales tax imposed by election for the purpose of building and operating a conference center. These taxes were rescinded by election in November of 2005. Internal Service Funds Heavy Equipment Fund This fund's function is to maintain and replace town fleet equipment. Replacement of buses and fire trucks is excluded from this fund. Health Insurance Fund This fund is used to account for the health insurance and short-term disability plans provided by the town to its employees. Enterprise Fund Dispatch Services Fund This fund was created in 1999 to account for resources used to fund the town's dispatching center. Besides providing dispatch services for the Town of Vail's public safety departments, the town provides dispatch services for I 1 other agencies in the lower Eagle Valley, including the Eagle County Sheriff, Avon, Minturn, Eagle, Gypsum and the US Forest Service. Originally considered an internal services fund, this fund has been reclassified to an enterprise fund because the majority of its revenue is now received from outside agencies. Debt Service Fund This fund accounts for the current bonded debt obligations of the town. Revenue for this fund is comprised of transfers from other funds and interest earnings. BUDGET PHILOSOPHIES AND PRACTICES The budget will reflect the town's vision to be the premier mountain resort community. Strategic priorities are reviewed and revised periodically. The Town Council has identified the following areas of strategic focus which are supported by the 2006 budget: • Facilitate Vail's Redevelopment • Address Issues Proactively • Elevate Community Leadership • Improve Local Economy • Add to Vail's Appeal as a Great Place to Live, Work, and Play Revenues will be projected conservatively using analytical processes. Revenue collections will be reviewed monthly or quarterly, depending on the revenue source, to determine variations from the budget. When appropriate, new programs that require additional resources are to be funded by new or increased revenues or an allocation of resources from an existing program. They are not funded from fund balance. Attachment C Budgeting Process Fund balances shall be adequate to cover short-term fluctuations in revenues, emergencies; and planned future expenditures. It is recommended the General Fund balance be at least 25% of the budgeted revenues. During the redevelopment years, Town Council has directed a fund balance of 35% of budgeted revenues due to the uncertainty of sales tax revenues and redevelopment costs while significant construction takes place in the town. The town will develop afive-yeaz financial projection for all major funds annually. The town will develop afive-year plan for Capital Projects and RETT annually and complete capital improvements in accordance with the plan. Attachment C 2-6-6 2-6-9 . granted. (Ord. 5(1980) § 6: Ord. i posed by this Chapter, all ban 26(1979) § 6) , tit companies, escrow compa es, ` builds and loan institutions, ttor- 2-6-7: L S AFFECTED: en a neys, r I estate agencies, other closing a nts or agencies, ermitted trans subject to th' Chapter as such to business un r the laws includes real prop locat within the of the State ay collec the real es- Town and real props to ed elsewhere, tats transfer to (holdin such funds in the tax imposed under t authority of this trust for the Tow a remit the same Chapter shall be co uted my with re- to the Town fora on behalf of the spect to real pro rtY located ithin the seller and buyer, with. Town, and the t shall be assesse based ' on that part o e consideration fairly rib- i D. County May ollect: a Town Man- utable to ch real property located wit in agar is a orized ton otiate and . the Tow (Ord. 5(1980) § 7: Ord. 26(1979) enter int an intergovern ntal con- § ~) tract wi appropriate officers f Eagle Coun for. the collection of t is tax, incl ding the payment of a fee the 2-6-8: ENFORCEMENT; COLLEC C unty officers for such collection. TION OF TAX: ~ ( rd. 5(1980) § 8: Ord. 26(1979) § 8) A. To n Manager To Enforce: The own Man er is charged with the eforce- 2-6=9: REAL ESTATE TRANSFER ment the provisions of this hapter TAX FUND: and is thorized and amp veered to prescribe, adopt, prom gate and A. Creation; Purpose: All funds received ` enforce rul and regul ons pertain- by the Town pursuant to this Chapter ing thereto. shall be deposited in the Real Estate Transfer Tax Fund, which Fund is B. Report Require the time of any hereby created. The Fund shall be transfer upon wh a tax is imposed ' subject to appropriation for only the or which is cla ed to be exempt following ,purposes within the Town or under this Ch to there shall be within one mile of the boundaries of made a report to th Town Manager the Town. on forms pr scribed by the Town Manager, s ing forth a true, com- 1. Acquiring, improving, maintaining, plate and ctual conside ation for the and repairing real property for parks transfer, a names of he parties , recreation, open space and similar thereto, a location of the sal prop- purposes. arty tr nsferred, the basis of the claim exemption, and suc other, 2. The construction, maintenance and infor ation as the Town Manage may , repair of buildings which are incidental re ire. to park, recreation, and open space land. C. Authorized Collection Entities: For the purpose of collection of the taxes Town of tiail Arty C>!c-t'~ ~-~~ ~ 2-6-9 3. Landscaping parks and 'open space. ~ , 4. The construction, maintenance, repair, and landscaping of recreation paths set forth in the Town of Vail Recreation Trails .plan as it may be amended by the Town Council from time to time. 5. Paying incidental costs and princi- pal of and interest ~on any funds bor- ._ .rowed for the purposes set forth in. this subsection. B. Building Defined: For the purposes of this Chapter, building shall mean any :structure having a roof supported by columns or walls, or any other en- closed structure for .the housing of persons, animals, or property. (1997 Code: Ord. 10(1992) § 2: Ord. 8(1987) § 2: Ord. 5(1980) § 9: Ord. 26(1979) § 9) 2-6-10: DUE DATE;. PENALTIES FOR DELINQUENCY: The tax im- pose~l under this Chapter is du and pay- able a~~e time of the transfer, nd is Jelin- quent if ''it. remains unpaid f r thirty (30) days therea'Fter: In the event hat the tax is not paid prior o becomin delinquent,, a delinquency pena of ten percent (10%) of the amount of tax e s~iall accrue. In the event a portion of the ax .is paid prior to becoming delinquent the penalty shall only accrue as to the ortion ~rhich is delin- quent. Interests II accrue ~ the rate of one and one-ha percent (1.5%) er month, or fraction th eof, on the amoun of tax, exclusive of ~nalties, from the date tax becomes linquent to the date of payment. Interest d penalty accrued shall become part of a tax. (Ord. 5(1980) § 10(a}: Ord. 26(197 § 10(a)) 2-6-13 2-6=11: RECORDATION BEFORE PAY MENT OF TAX PROHIBITED: Any perso liable for a real estate transfer tax upon a t sfer who shall a the deed, instrument conveya a or docu- ment evidencing such an r to be filed of record in the office of Eagle County Clerk and Recorder attem to so record the document it and unles the real estate transf tax and all penal 'sand interest th on have been paid in full, all be in iolation of this Chapter. (Or . 5(1.9 0) § 10(b): Ord. 26(1979) §.10(b)) 2-6-12: EVASION BY ARTIFICE OR DEVICE: Notwithstanding the provisions of Section 2-6-5 of this Chapter, if a rtifice or device is employed in con- nection ith the transfer of real prop , which ter °artifice or device° me" s a transaction o transactions, a su ~stantial purpose of whi was to evade" a provi- sions of this Cha er and the ' position of the tax under this C apter, t n such trans- fer will nevertheless s ject to the real estate transfer tax. A' ce or device in- cludes, but is not limit t ~ 1) a transfer to a corporation, partn ship, ited partner- ship, joint venture usiness ..t st, or other association or o anization folio ed within three (3) yea by an assignmen of the controlling i Brest in such associate or organizati ,and 2) such a transfer s the inte t to ultimately assign the contro ling interest in such association or organi- zation. (Ord. 5,(1980) § 10(c): Ord. 26(1979) § 10(c)) 2-6-13: UNP TAX A LIEN; DIES AND ALTLE-S: r. A. Perpetual Li .The taxi ed by this Ch er, and any penalty d int st due thereon, if not paid when Town of tiail < ~~ . _.`< , TOWN OF VAIL 2006 BUDGET Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures 2006 2007 2008 2009 2010 Project Information REVENUE Real Estate Transfer Tax $ 6,175,000 $ 8,754,000 $ 6,685,000 $ 6,120,000 $ 6,430,000 Federal Grant - 150,000 Grant award for TimberRidge-Buffehr Crk road seperation Golf Course Lease 119,435 123,018 126,708 130,509 133,800 Lottery Revenue 20,000 20,000 20,000 20,000 20,000 Project Reimbursements 202,034 VRD ADA compliance &Greenplay, Cascade Village, Holy Cross Earnings on Investments and Other 56,500 57,000 65,000 75,000 77,300 Transfer from GF 9,378 For Manhole cover sales profits in 2005 Recreation Amenity Fees 125,000 125,000 25,000 25,000 25,000 Total Revenue 6,707,347 9,229;018 6,921,708 6,370,509 6,686,100 EXPENDITURES Annual Maintenance RETT Collection Costs 308,750 437,700 334,250 306,000 270,400 Collection fee remitted to the General Fund Recreation Master Planning w/ VRD 60,000 Recreation master planning with VRD contract with Greenplay Rec. Path Capital Maintenance 112,000 144,200 148,526 152,982 157,571 Capital maintenance of the town's rec. path system Alpine Garden Support 80,000 54,080 56,243 58,493 58,493 06 Interpretive stations/payers Tree Maintenance 72,651 87,000 60,000 60,000 65,000 Tree health within the town; spraying, removing, new trees Forest Health Management 250,000 250,000 250,000 250,000 250,000 Pine beetle mitigation in conjunction w/ VA & forest service Street Furniture Replacement 55,491 25,000 25,000 25,000 30,000 Additions and replacement of street furniture Black Gore Creek Sand Mitigation 100,000 100,000 100,000 100,000 100,000 Bear Proof Containers 19,500 ~ In TOV parks Park, Path & Landscape Maintenance 1,213,768 1,260,802 1,253,900 1,360,453 1,401,267 Ongoing path, park and open space maintenance, project mgr Subtotal Maintenance 2,272,160 2,358,782 2,227,919 2,312,928 2;332,731 Recreation Path/Trail Development Katsos Ranch 500,000 500,000 Resurface rec path from Sunburst to E. Vail Cascade Skier Biridge 102,512 Skier bridge improvements contingent on Tract K Cascade Bike Path 313,984 Widen recreation path from W. Haven to tennis courts TimberRidge-Buffehr Crk Rd seperation - 450,000 LionsHead to Meadow Bridge - 135,000 Streamwalk DA & Safety Improvemetns - 150,000 Trailhead Development 24,392 20,000 20,000 20,000 - Improve trailheads Village Streetscape Design & Implement 1,250,000 Streetscape for Crossroads area - 1,300,000 Crossroads streetscape Meadow Drive 1,042,027 800,000 1,080,000 Frontage Road Bike Trail _ 850,000 450,000 577,500 Construct widened 6' shoulders along all frontage roads; first priority is Blue Cow Chute to East Vail Subtotal Pathways 3,232,915 2,620,000 3,000,000 155,000 577,500 Capital Maintenance ADA Compliance w/VRD 120,000 50,000 Shared costs with VRD -recreational facilities Dobson Roof Replacement - 300,000 - Attachment E TOWN OF VAIL 2006 BUDGET Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures Raw Water Project Stream Tract Incursion Survey Big Horn Park -Per Safety Plan Red Sandstone Park -Per Safety Plan Ford Park Safety Improvements Retrofit Park Restrooms-3 seasons Park Capital Maintenance Landscape Medians Public Art Sibert Circle Subtotal Capital Maintenance Park Development Donovan Park White Water Park Gore Creek Promenade Bridge LionsHead Park Booth Creek Park Redevelopment Public Restrooms Skate Park Vail Memorial Park Ford Park Master Plan-Improvements Subtotal Park Development Open Lands Open Space Acquisition Subtotal Open Lands Project Management AIPP Subtotal Project Management Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance 2006 2007 2008 2009 2010 Projectlnformation 27,557 - Convert parks from treated water to raw water 34,881 218,997 - 200,000 200,000 95,000 100,000 105,000 570 000 100,000 110,000 115,000 To maintain playgrounds, restrooms, etc. 261,578 75,000 75,000 75,000. 80,000 620;706 958,013 995,000 180,000 485,000 295,000 49,050 118,317 125,000 - 100,000 690,000 - 250,000 - 420,000 400,000 . 50,000 - 1,000,000 1,000,000 1,000,000 - 742,367 1,770,000 1,690,000 1,000,000 ~ - 793,447 - - - - 793,447 - - - - Funds 3rd hole at Whitewater Park Reconstruct park W. Meadow Drive & Vail Road Per councils request 10/19/04 Part of council's contributions Revisit Ford Park Management Plan adopted in April of '97 58,732 60,356 62,167 64,032 65,953 AIPP salary and operating expenses related to RETT 58,732 60,356 62,167 64,032 65,953 8,678,340 7,804,138 7,160,086 4,016,960 3,271,184 (1,970,993) 1,424,880 (238,378) 7,483,505 4,866,908 6,291,787 2,353,550 6,053,410. 3,414,916 8,406,960 Ending Fund Balance $ 5,512,512 $ 6,291,787 $ 6,053,410 $ 8,406,960 $ 11,821,876 Attachment E TOWN OF VAIL 2006 BUDGET CAPITAL PROJECTS FUND SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE Revenue Sales Tax Federal Grant Revenue lease Revenue Project Reimbursement Eagle County Grant Revenue Earnings on Investments and Other Total Revenue ExpendlWres Land Purchases Wendy's Property Equipment Purchases Document Imaging Software 8 Hardware Upgrades Software Licensing Corn Dev Plotter Web Page Development/Ecommeroe Eagle County CAD / RMS Project Parking Equipment Replacement Patrol Car Video Cameras Fire Truck Fire Department Breathing Apparatus RepowerBuses Replace Buses GPS for Buses 800 MHz radio system Vehicle Expansion Subtotal Equipment Purchases Capital Maintenance Bus Shelter Replacement Capital Street Maintenance Widening of W. Haven Dr Bridge Parking Structure Improvements General Facility Improvements E nviron manta I Improvements Subtotal Capital Maintenance Street Reconstruction Buildings & Improvements Fire infrastructure improvements Fiber Optics in Buildings Dobson Ice Arena Way Finding Improvements Donovan Park Pavilion Vail Gymnastics Center Creekside Housing Improvements Subtotal Bldgs /Improvements Amended , 2006 2007 2008 2009 2010 Projectlnformation $ 6,230,440 $ 6,671,880 $ 7,271,346 $ 7,591,198 $ 7,191,400 40% of total sales tax albcated to Capital Projects 2,191,832 ` 4,900,000 510,000 600,000 Bus replacements & Intermodal site in 2008 190,000 150,000 150,000 150,000 150,000 Lease revenue from City Market & employee housing 27,000 27,000 VRI Agreement 500,000 06, West Vail Fire Station 19,000 16,000 11,000 17,000 20,000 9,158,272 8,864,880 12,332,348 8,268,188 7,961,400 2,000,000 Purohase of Wendy's property 40,000 40,000 40,000 40,000 48,000 80,417 72,000 43,000 52,000 78,000 67,000 9,000 12,000 20,000 12,000 12,000 20,000 52,260 50,000 50,000 50,000 100,000 - 400,000 45,000 240,000 495,000 520,000 30,000 2,398,942 3,854,200 143,400 2,199,600 375,000 - 495,500 227,000 32,929 3,382,548 677,000 5,014,700 924,400 2,445,600 10,000 30,000 10,000 30,000 - 1,270,874 741,730 1,023,660 1,053,690 1,166,990 94,620 662,875 705,000 485,000 480,000 540,000 409,888 280,000 610,000 755,000 430,000 24,000 2,472,257 1,756,730 2,128,660 2,318,690 2,138,990 770,264 2,000,000 975,000 15,000 15,000 15,000 15,000 15,000 7,900 49,984 29,634 12,000 60,000 884,782 2,015,000 990,000 15,000 75,000 OCE maintenance, software upgrades, contract position Desktop OS upgrades, replacement PC's, server upgrades, AS400 Internet security 8 application interfaces County wide Computer Aided Dispatch/Records Mgmt System Replace pumper'06, refurbish Aerial Pumper'OT,'08 Fire truck W. Vail Replacement of cylinders/compressor Not needed in 2006, buses lasting longer Replacement of existing radios for PW, Fire, PD End dump truck Preventive maint., patching, overlays Contingent on Tract K Various Pking Structure Improv; 06 heat entry ramp; 07 elevator replacmnt Various Facility Capital Improv., '07 re-roof MV. Fire Station; OS re-roof E. Vail Fire Station; 09 re-roof Library. Flammable storage cabinets,Mag Chloride secondary containment ' Masterplan Costs/DesignlW. Vail Fire Station contingent on the ability to fund operations. Remodel of Main Vail Station Cabling !Network Infrastructure Vail Recreation District -Design fees to expand capacity Reivise TOV map w/ a electronic directory, directory for merchants Additional blinds Red Sandstone facility; revenue from partners included above Attachment F Streetscape Projects West 8 East Meadow Drive East Meadow Drive-Streetscape Heat Streetscape Crossroads area Village Streetscape Residential Reconstruct Mill CreeklWillow/East Vail Matterhorn Bridge Reconstruction Nugget Lane Bddge Reconstruction Subtotal Streetscape Projects Housing Program Buy-Down Program Timber Ridge Debt Service Guarantee Timber Ridge LegaUZoning Subtotal Housing Program LfonsHead Redevelopment LfonsHead Improvements Intermodal Site Subtotal LfonsHead Redevelopment Other Improvements Revise TOV Master Plans SVeet Light Improvement Program Drainage Improvements I-70 Noise E. Vail Radio Tower Subtotal Other Improvements Total Expenditures Financing Souroes/(Uses) W. Vail Station Bonds Main Vail Renovations Bonds W. Vail Station Debt Service Main Vail Renovations Debt Service Transfer for Debt Service Transfer from Generel Fund Transfer to General Fund Total Financing Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance TOWN OF VAIL 2006 BUDGET CAPITAL PROJECTS FUND SUMMARY OF REVENUE, EXPENDRURES, AND CHANGES IN FUND BALANCE Amended 2006 2007 2008 2009 2010 907,092 950,000 1,320,000 965,000 1,025,000 - 1,300,000 2,996,797 - 1,600,0.00 - 4,100,000 - 1,000,000 1,000,000 4,868,889 1,975,000 2,820,000 2,600,000 5,100,000 Project Information Construct streetscape, drainage, lighting, public art, landscaping -adds maintenance from Library to Fire Station Per councils request on 9!21/04 Crossroads Streetscape includes engineer salary; also funded by RETT Overhaul residential streets Overhaul residential streets Overhaul residential streets Overhaul residential streets 265,000 100,000 100,000 100,000 100,000 Net cost of deed restricted units for resale 925,000 . 25,000 1,215,000 100,000 100,000 100,000 1 D0,000 200,695 200,695 3,750,000 Design costs to implement Town improvements: Construction costs for LfonsHead Redevelopment will be funded from developer contributions, TIF & other sources Federal funding included in revenue 168,282 Including Village, LfonsHead, West Vail, Strategic/Community Planning 66,877 50,000 50,000 50,000 50,000 Add new street lights and refurbish residential lighting progrem - - Continue implementation of drainage master plan; O6 w/Cap Streets 592,209 250,000 250,000 250,000 250,000 25,000 827,368 300,000 300,000 300,000 325,000 15,851,539 8,823,730 14,903,360 6,258,090 10,182,590 2,000,000 925,000 (57,213) (164,425) (162,450) (165,425) (31,914) (153,828) (151,173) (2,236,200) (2,322,497) (2,321,825) (2,320,363) (2,317,803) 2,000,000 (236,200) (379,710) (1,593,164) (2,636,641) (2,634,401) Certificates of Participation (GOP's) 25 year tens (GOP's) 15 year term To fund debt service on ail Town bonds To fund Wendy's property purchase (6,929,467) (338,560) (4,164,178) (626,533) (4,855,591) 9,561,543 2,632,076 2,293,516 (1,870,662) (2,497,195) $ 2,632,078 $ 2,293,516 $ (1,870,862) $ (2,497,195) b (7,352,786) Attachment F TOWN COUNCIL AGENDA REQUEST (Request form must be given to the Secretary to the Town Manager by4:00 p.m. Wednesdays.) MEETING DATE: June 20, 2006 .Work Session TIME NEEDED: 11/2 hr Evening Meeting Site Visit TIME NEEDED TIME NEEDED WILL THERE BE A PRESENTATION ON THIS AGENDA ITEM BY NONTOV STAFF? NO. X YES. Specifics: Teresa Powell and Andrea Silva, WET Design WILL THE PRESENTATION OF THIS AGENDA ITEM REQUIRE ANY SPECIAL EQUIPMENT, i.e. overhead projector, etc.? X NO. YES. WILL THERE BE MATERIAL TO BE INCLUDED IN COUNCIL PACKET FOR THIS ITENP NO: X YES. If yes, is the material also forpublic distribution? X Yes. No. ITEM/TOPIC: Presentation of design concepts for Seibert Circle by WET Design ACTION REQUESTED OF COUNCIL Review and respond to the4 design concepts for Seibert Circle presented by WET Design. Provide direction to staff and designers in regards to further development of one design concept leading to construction in May 2007. BACKGROUND RATIONALE: The services of WET Design, Los Angeles, CA, were retained in December 2005 to create design concepts for a central feature in the Seibert Circle area of the Vail Village. These concepts were scheduled to be presented in late February 2006, however, difficulties with existing site constraints, accurate cost estimating, and other issues caused the project tobe delayed. Staff apologizes for the delay. The attached narrative prepared by WET Design provides a written description of 4 design concepts as well as the total estimated cost of each option. The presentation by WET Design representatives will further illustrate the dynamics of the options. This concludes the $ 20,000 conceptual design contract with WET Design. STAFF RECOMMENDATION: Staff requests that the Town Council provide direction on the 4 design concepts prepared by WET Design and, Seibert Circle completion. Moving forward with any of the WET design concepts requires increasing the budget between $140,000 and $650,000 depending on the concept chosen. Direct Staff, if agreed to by council, to refine a design direction. Have staff obtain public input prior to returning to council for an evening public.presentation and final council decision by August of this year. Once council makes its decision in August, we will then seek final Design Review Board approval, prior to completing construction documents. We will then bring back the final construction contract for council approval prior to construction beginning. Todd Oppenheimer Employee Signature/Department f:\everyone\council\requests\amaster. req Concept 1 Arehi'ng Water Jets a Concept 1 for Siebert Circle consists of an elliptical tiered shallow pool flush with grade. An elliptical planter partially occupying the upper tier emits nine continuous]y flowing arching jets. from its bench height basin edge into the pool o.f the upper tier. The jets can be programmed to ramp in height to create a inorp.hing sculptural display of frothy water that can change throughout the day and night. The jets are vibrantly lit with light to create a strong night-time presence, as are the trees within the planter. The planter provides seating for those occupying the plaza space. Professional Services Fee: $70,000 WET Equipment Fee: $138,000 Estimated Construction Cost: $495,655 Total Cost: $703,655 Concept 2 Fire under Fans Tn Concept 2 for Siebert Circle, an elliptical basin. resides at the center of the plaza. The basin contains a shallow pool and three dry-stacked stone arches, each opening toward one of the pedestrian streets entering the plaza. Within these arches, three very different water and fire elements can be displayed sometime at the same time. The arching walls differ in height, with the largest facing• toward Bridge Street, and emit a cascading• fan of glassy water, At aright, fire emerges beneath the fans becoming trapped beneath the cascades and creating patterns of swirling flames under the water, The walls themselves can become sculptural water walls as water flows in varying degrees from their tops and down the inner surfaces, operating individually or in conjunction with the water and water and fire fans. The water fans can also be turned off, allowing the fire to become plumes of orange flames rising up from the hearth-like walls creating a seasonal, as well as daily change to the water and fire features display. Two islands of low planters face the lower edge of the feature and contain small trees and low plantings that provide shade and an intimate seating' area to watch the water feature within the plaza. Professional Services Fee: $73,000 WET Equipment Fee: $194,000 WFi.T I:>I`.E~II;NC.~~ 'i0£_;'17`:,I-IIE.Filf/11V~NAY `.iI.IN `v'/A I..L.FY (":A '~'I~~'('ol '( 8'IN,.7(iJ.(i2On f 8"if3:;ita'I.(9'111 VVWVV.WFi7(:~1'i'SIC.~N.Cf:)Ivl Estimated Construction Cost: $548,360 Total Cost: $815,360 Concept 2a Fan Cascades In Concept 2a for Siebert Circle, an elliptical basin resides at the cerite~° of the plaza. The basin contains a shallow pool. as well as three curved dry-stacked stone walls, each facing one of the main pedestrian streets leading into the plaza. The arching walls differ in height, with the tallest facing Bridge Street. and each emits a cascading fan of glassy water that lands.in t:he shallow pool and where two lower cascades fan out further into the pool. The cascades are lit with white light to create a bright focal point within the plaza and the water is heated to provide a winter water presence. Professional Services Fee: $72,000 WET Equipment Fee: $74,000 Estimated Construction Cost: $342,183 Total Cost: $488,183 Concept 3 LeapfrogsT"' and Fire on Water Concept 3 for Siebert Circle consists of an elliptical basin spanning the sloping. grade of the plaza so that at its lowest height, creates bench seating along the basin edge and at its highest creates a flowing water cascade that can be viewed from Bridge Street. The level of flow can vary according to season, fro)n a light water texture over the stone wall surface to more of a heavily flowing cascade. Five leaping arches of water emit a.t the bench edge of the basin, c~°eating a.n animated display as the glassy water leaps in a prog•raznmed choreography into the shallow pool of the basin, Within the pool itself, three continuously flowing jets of water erupt from a grating and at night the jets themselves light on fire, producing a mesmerizing display of fire and water. The water elements are lit with white light and the feature is heated, creating a strong water presence throughout the seasons. Professional Services Fee: $73,000 WET Equipment Fee: $251,000 Estimated Construction Cost: $672,311 Total Cost: $996,311 VVf-f- Dl:i:ilCiNCV 1G817 SI-IIcRIVIAN V~/AY SUN V~LLL:Y (:A 91352 T E31£3.76n.f-i20D 1 t31£i.3o9.G'111 N~\N\N.VVL'-TI~E:SIG;N.C'OM MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: June 20, 2006 SUBJECT: A request for a recommendation to the Vail Town Council of amendments to the Lionshead Redevelopment Master Plan, pursuant to Chapter 2, Section 2.8, Lionshead Redevelopment Master Plan, to amend Section 2.3.3 Stronger Economic Base Through Increased Live Beds, Chapter 4 Recommendations-Overall Study Area, and Chapter 5 Detailed Plan Recommendations of the Lionshead Redevelopment Master Plan to establish policies for the preservation and enhancement of the number of increased live beds in Lionshead, and setting forth details in regard thereto. Applicant: Town of Vail Planner: George Ruther The purpose of this worksession is to review progress to date on the issue of modifying the Lionshead Redevelopment Master Plan to preserve. and enhance the number of live beds in Lionshead. Attachment A includes the latest memorandum to the Planning and Environmental Commission. Attachment B is a memorandum from 2003 which, beginning on page 10, reviews the economic implications of various lodging types. Staff is requesting input from the Town Council on the current direction of the discussion regarding these potential policy changes. ATTACHMENTS A. Planning and Environmental Commission memorandum dated May 22, 2006 B. Vail Town Council Memorandum dated August 19, 2003 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: May 22, 2006 SUBJECT: A request for a recommendation to the Vail Town Council of amendments to the Lionshead Redevelopment Master Plan, pursuant to Chapter 2, Section 2.8, Lionshead Redevelopment Master Plan, to amend Section 2.3.3 Stronger Economic Base Through Increased Live Beds, Chapter 4 Recommendations-Overall Study Area, and Chapter 5 Detailed Plan Recommendations of the Lionshead Redevelopment Master Plan to establish policies for the preservation and enhancement of the number of increased live beds in Lionshead, and setting forth details in regard thereto. Applicant: Town of Vail Planner: George Ruther I. DESCRIPTION OF THE REQUEST The applicant, the Town of Vail, is requesting a public hearing with the Town of Vail Planning & Environmental Commission to present amendments to the Lionshead Redevelopment Master Plan. The proposed application amends the following portions of the Plan: 1) Section 2.3.3 Stronger Economic Base Through Increased Live Beds, 2) Chapter 4Recommendations-Overall Study Area, and 3) Chapter 5 Detailed Plan Recommendations, of the Lionshead Redevelopment Master Plan. The purpose of the amendments are to establish written policy for the preservation and enhancement of the total number of "live beds" in Lionshead and to adopt detail plan recommendations for existing and potential development sites where "live beds" presently or potentially may exist. According to the Master Plan, "renewal and redevelopment in Lionshead must promote improved occupancy rates and the creation of additional bed base ("live beds" or "warm beds') through new lodging producfs." This amendment is being proposed and shall be considered in accordance with Section 2.8. Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan. The intended outcome of these amendments would be the possible future adoption of text amendments to the Lionshead Mixed Use - 1 and Lionshead Mixed Use - 2 zone districts as contained in Title 12, Zoning Regulations, Vail Town Code. The Town of Vail Planning & Environmental Commission is being asked to review the proposed amendments and then forward a recommendation of either approval, approval with modifications, or denial to the Vail Town Council. A complete outline of the proposed amendments to the Lionshead Redevelopment Master Plan is described in detail in Attachment A to this memorandum. BACKGROUND On April 18, 2006, the Vail Town Council adopted Ordinance No. 13, Series Of 2006, an emergency ordinance placing a moratorium on the submission of development applications and building permits in Lionshead until possible amendments to the Lionshead Redevelopment Master Plan ensuririg the preservation of accommodation units in Lionshead could be considered by the Town of Vail. On May 16, 2006, the Vail Town Council approved Ordinance No. 15, Series of 2006, on first reading, an ordinance extending the moratorium in Lionshead. PROPOSED MASTER PLAN AMENDMENT Amendments to the Lionshead Redevelopment Master Plan require a public hearing review process as outlined in Section 12-3-6 of the Town Code. If approved, amendments are adopted by resolution by the Vail Town Council. According to the Lionshead Redevelopment Master Plan, amendments to the Master Plan must address the following review criteria: How have conditions changed since the plan was adopted? Ten years ago, on November 4, 1996, the Vail Town Council found that "opportunity exists for the public and private sectors to act collaboratively to renew and revitalize this important component (Lionshead) of our community. " Since then, the Lionshead Redevelopment Master Plan was adopted and as a result a significant amount of redevelopment effort has taken place or is underway in Lionshead. Redevelopment pressure has increased dramatically due to the development incentives that have been put in place for Lionshead. It is because of these incentives and the rising cost of real estate in Vail that buildings once thought of as having little or no redevelopment potential are now entertaining offers for buy-outs and considering redevelopment proposals. As a result, the bed base ("live beds" or "warm beds") in Lionshead may be in jeopardy. The applicant believes that the proposed amendments are critical to the continued success of Lionshead and the community. How is the plan in error? The Lionshead Redevelopment Master Plan may be in error in this situation. Chapter 2 of the Lionshead Redevelopment Master Plan outlines the Town's 2 objectives and goals for the enhancement of Lionshead and proposes recommendations, incentives, and requirements for redevelopment and new development of public and private properties. Pursuant to Section 2.3, Policy Objectives, an important issue to be addressed in the Master Plan, and thus in Lionshead, is to create a "stronger economic base through increased live beds." According to Policy Objective 2.3.3 of the Plan, "In order to enhance the vitality and viability of Vail, renewal and redevelopment in Lionshead must promote improved occupancy rates and the creation of additional bed base ("live beds" or "warm beds") through new lodging products." With that said, staff has reviewed the Plan for action items which further or enhance the policy objective seeking a stronger economic base through increased live beds. As a result of our review, we found little, if any, action items, master plan recommendations, zoning regulations, or otherwise, that could reasonably be believed to further this important policy objective. Since it is believed that this policy objective remains critical to the vitality and viability of Vail, staff believes that the Plan is in error as it fails to effectively address the Policy Objective 2.3.3 How would an addition, deletion, or change to the plan be in concert with the plan in general? According to Chapter 2 of the Lionshead Redevelopment Master Plan, "This master plan was initiated by the Town of Vail to encourage redevelopment and new development initiatives within the Lionshead study area. Both public and private interests have recognized that Lionshead today lacks the economic vitality of Vail Village, its neighboring commercial district, and fails to offer aworld-class resort experience. Lionshead's economic potential has been inhibited by a number of recurrent themes: lack of growth in accommodation units ("hot beds'), poor retail quality, the apparent deterioration of existing buildings, an uninteresting and disconnected pedestrian environment, mediocre architectural character, and the absence of incentives for redevelopment. Redevelopment is critical for Vail and Lionshead if the community is to remain a competitive four-season resort. Other resorts are spending millions of dollars to upgrade their facilities in order to attract more visitors year-round. Growth in the number of skiers annually has slowed to one to two percent, intensifying competition for market share. Skiers are spending less time skiing and more time shopping, dining out, and enjoying other off-mountain activities. As a result, the demand for quality retail shopping and a greater diversity of experiences has dramatically increased. All of these are sorely in need of improvement in Lionshead. Vail, and specifically Lionshead, will fall behind if the community fails to upgrade the quality of its facilities and correct the existing flaws in its primary commercial nodes. 3 This master plan, developed over a period of two years and with extensive involvement by the community, is a comprehensive guide for property owners proposing to undertake development or redevelopment of their properties and the municipal officials responsible for planning public improvements. The plan outlines the Town's objectives and goals for the enhancement of Lionshead and proposes recommendations, incentives, and requirements for redevelopment and new development of public and private properties. It also recommends specific public improvement projects that are strategically important to the future success of Lionshead. The master plan is intended to provide direction over the next 15 to 20 years. " The proposed additions or changes to the Plan will not change or alter the fundamental goals and objectives of the Plan. Instead, staff believes that the additions and changes are necessary in order to ensure the continued future success of Lionshead and the community. Through the adoption of the proposed amendments the Town of Vail can be assured that a critical component to the vitality and viability of Lionshead, that is a stronger economic base through increased live beds, is maintained and enhanced as Lionshead continues to undergo both new development and redevelopment. As presently drafted, there are little, if any, actions items prescribed by the Plan which ensures that Policy Objective 2.3.3 will be achieved. A complete outline of the proposed amendments to the Lionshead Redevelopment Master Plan is described in detail in Attachment A to this memorandum. IV. STAFF RECOMMENDATION The Community Development Department recommends that the Town of Vail Planning & Environmental Commission forwards a recommendation of approval to the Vail Town Council of the request to amend the Lionshead Redevelopment .Master Plan, pursuant to Chapter 2, Section 2.8, Lionshead Redevelopment Master Plan, amending Section 2.3.3 Stronger Economic Base Through Increased Live Beds, Chapter 4Recommendations-Overall Study Area, and Chapter. 5 Detailed Plan Recommendations of the Lionshead Redevelopment Master Plan, and setting forth details in regard thereto. Should the Commission choose to forward a recommendation of approval to the Vail Town Council, the Community Development Department recommends that the Commission makes the following finding, "The Commission finds that the proposed text amendments to the Lionshead Redevelopment Master Plan comply with the review criteria outlined in Section 111 of the memorandum to the Planning and Environmental Commission, dated May 22, 2006, and that the amendments, as proposed, further the goals, objectives and policies, as stated in Chapter 2 of the Lionshead Redevelopment Master Plan." 4 ATTACHMENT A [Additions are shown in red/Deletions are shown in st~+lEethreu~} Policy Objective 2.3.3 -Stronger Economic Base Through Increased Live Beds In order to enhance the vitality and viability of Vail, renewal and redevelopment in Lionshead must promote improved occupancy rates and the creation of additional bed base ("live beds" or "warm beds") through new lodging products. Live beds and warm beds are best described as residential or lodging rooms or units that are designed for occupancy by visitors, guests, individuals, or families on a short term rental basis. In order to improve occupancy rates and create additional bed base in Lionshead, applications for new development and redevelopment projects which include a residential component shall provide live beds in the form of accommodation units, fractional fee club units, lodge dwelling units, timeshare units, attached accommodation units, or dwelling units which are included in a voluntary rental management program and available for short term rental. Further, it is the expressed goal of this Plan that in addition to creating additional bed base through new lodging products, there shall be no net loss of existing live beds within the Lionshead Redevelopment Master Plan study area. Chapter 4Recommendations-Overall Study Area Note: According to Chapter 4 of the Master Plan, "This section of the master plan addresses issues that affect Lionshead as a whole. These issues -and recommendations to address them -should be considered in all planning and policy decisions as Lionshead redevelops. " x.13 Live Beds The maintenance, preservation, and enhancement of the live bed base are critical to the future success of Lionshead and as such, special emphasis should be placed on increasing the number of live beds in Lionshead as the area undergoes redevelopment. The Lionshead area currently contains a large percentage of the Town's overall lodging bed base. The _bed base in Lionshead's consists of a variety of residential and lodging products including hotels, condominiums, timeshares and hybrids of all three.. The vast majority of live beds in Lionshead are not accommodation units in hotels, but instead, in dwelling units in residential condominiums such as the Vail 21, Treetops, Antlers Lodge, Lion Square Lodge, Lifthouse Lodge, Landmark Tower and Townhomes, Lionshead Arcade, and Montaneros, all of which have some form of rental/property management program that encourages short term rental of dwelling units when the owners are not in residence. It has been the experience in Lionshead that condominium projects which include a voluntary rental management program have occupancy rates which exceed the occupancy rate of hotel products, and therefore tend to provide more live beds and produce more lodging tax revenues to the Town. Applications for new development or redevelopment which maintain, preserve, and enhance the live bed base in Lionshead have a significantly greater chance of approval in the development review process than those which do not. 4.13.1 Love Iced Deffinition Pursuant to Policy Objective 2.3.3, live beds (and warm beds) are defined as residential or lodging rooms or units that are designed for occupancy by visitors, guests, individuals, or families, on a short term rental basis. A live bed may include the following residential products: accommodation units, fractional fee club units, lodge dwelling units, timeshare units, attached accommodation units, and dwelling units which are included in a voluntary rental management program and available for short term rental. 4.13.2 Location off Lave Seds Live beds should be located in Lionshead pursuant to .the Lionshead Mixed Use 1 and 2 zone districts. All properties within Lionshead, when developing or redeveloping and providing new residential or lodging products, should provide live beds as defined herein. 4.13.3 Review o4 V~ev~ Development and Redevelopment Projects The Planning and Environmental Commission shall consider the policies and direction. given by this Plan with respect to live beds when reviewing new development and redevelopment projects in Lionshead. Applications for new development or redevelopment which maintain, preserve, and enhance the live bed base in Lionshead have a significantly greater chance of approval in the development review process than those which do not. A proposal's adherence to the policies contained in the adopted master plan will be one of the factors analyzed by staff, the Planning and Environmental Commission (PEC), the Design Review Board (DRB), and the Town Council (as applicable) in determining whether to approve or disapprove the specific proposal. 5.13 The Marriott With approximately 276 rooms, the Marriott is the largest ~ supply of hot beds in Lionshead. The single largest structure in Lionshead, it is also very visible, especially from the west. It is consequently a high priority renovation project, and all reasonable measures should be taken by the Town of Vail to encourage and facilitate its enhancement. Specific issues regarding this property are as follows: 5.13.1 Redevelopment or Development of the Parking Structure The best opportunity for new development on the Marriott property is the existing parking structure (figure 5-17). If this site is developed, attention should be given to the relationship between the development, Gore Creek, the Gore Creek recreation path, and the west day lot. Vertical development should step back from the recreation path, and there should be a clear separation (most likely a landscape buffer) between the public space of the recreation path and the private space of the residential units. 6 5.13.2 I of i I I Opportunities There are several tennis courts on the south side of the Marriott. This area presents an opportunity for low-rise infill development that eases the visual and physical transition from the existing structure to the Gore Creek recreation path. 5.13.3 Opportunities for Facade Renovation Exterior renovation of the Marriott is a community priority, but the size and dimensions of the structure present a challenge, and it is unlikely that the architectural design guidelines (see chapter 8) can be fully met. However, this should not discourage exterior renovation, and the Town of Vail Design Review Board should insure that the intent of the guidelines is met. (This is a basic premise of the architectural design guidelines, relevant to all existing buildings in Lionshead.) ' 5.13.4 West Lionshead Circle in Front of the Marriott Any future development or redevelopment of the Marriott property should include a continuous secondary pedestrian walk on the south side of West Lionshead Circle.. A pavement snowmelt system is strongly recommended because of icing problems on the walkway in winter. 5.13.5 I~reservation off Existing ~ccomavaodation t9nits The Marriott presently contains 276 short term accommodation units. In addition, the Marriott also contains a:restaurant, lounge, spa, and meeting space facilities incidental to the operation of the hotel. Given the importance and need for short term accommodations to the vitality and success of the community, any future redevelopment of the site shall ensure the preservation of short term accommodation units on the site. The preservation of short term accommodations should focus on maintaining the number of existing hotel beds and the amount of gross residential square footage on the site as well as requiring the preservation of 276 accommodation units. With this in mind, the quality of the existing accommodation unit room could be upgraded and the rooms could be reconfigured to create multi-room suites. In no instance, however, should the amount of gross residential floor area devoted to accommodation units be reduced. In fact, opportunities for increasing the number of accommodation units beyond the existing 276 units already on-site should be evaluated during the development review process. For example, the construction of "attached accommodation units", as defined in the Zoning Regulations, could significantly increase the availability of short term rental opportunities within the building. 5.15 Lionshead Inn, Vailglo, Enzian Cluster Redevelopment and/or enhancement of the buildings in this cluster at West Lionshead Circle and South Frontage Road (see figure 5-19) is encouraged. 5.15.1 The Pedestrian Street The existing structures are recessed from the street, elevated above it, and separated from it by surface parking lots. To improve the pedestrian character of the neighborhood, a better relationship with the street is 7 desirable. The principal objective for redevelopment in this area is to engage the surrounding pedestrian environment, either by adding building elements toward the street or by lowering the finish grade at the entries so that they are closer to the level of the street. 5.15.2 Access and Street Frontage The existing accesses into these properties should be adjusted to align with the opposing curb cuts on the east side of West Lionshead Circle. The street edge should be strengthened for pedestrian use with landscaping, enhanced signage, and retaining walls as described in the site design guidelines, chapter six. The Lionshead Inn #as secured a permit in the past which is now expired_to add another vehicular access point from the South Frontage Road, and the property owner is encouraged to pursue the ~ ~~t„at opportunity to screen the surface parking lot on the north and regrade the lot to reduce the significant cross-slope. 5.15.3 Building Height Because it sits considerably above the frontage road, the Lionshead Inn is encouraged to explore a ground level or lower floor infill solution if development scenarios are pursued. Additional building height, if proposed, must conform to the design guidelines. 5.15.E Labe Beds (Applicant's EPOposal) The Lionshead Inn properties (which now include the previous Vailglo Lodge) are currently operated as hotel lodging facilities. The existing structures both externally and internally are in need of redevelopment to upgrade the appearance of the facilities and the quality of the guest experience. The structures currently contain accommodation units and other lodge amenities. In order to preserve the existing live bed base on the property, the Lionshead Inn properties, if redeveloped, should include live beds (as defined herein) with an equal amount of gross residential floor area as exists today on the properties. 5.15.E f~reserbation of Existing Accornra~odati®n Units (Staff Eroposal) The Lionshead Inn and Vailglo Lodge presently contain 85 accommodation units. Given the importance and need for short term accommodations to the vitality and success of the community, any future redevelopment of the sites shall ensure the preservation of short term accommodation on the site. The preservation of short term accommodations should focus on maintaining the number of existing live beds and the amount of gross residential square footage devoted to that use on the site. With this in mind., the quality of the existing accommodation unit rooms could be upgraded and the rooms could be reconfigured to create multi-room suites. In no instance, however, should the amount of gross residential floor area devoted to accommodation units be reduced. In fact, opportunities for increasing the number of accommodation units beyond the existing 85 units already on-site should be evaluated during the development review process. For example, the construction of "attached accommodation units", "lodge dwelling units", 8 "timeshare units", "fractional fee club units", as defined in the Zoning Regulations, could significantly increase the availability of short term rental opportunities within the building. 9 TO: Vail Town Council FROM: Community Development Department Staff: Russ Forrest DATE: August 19, 2003 SUJECT: Evaluation of Dwelling Units, Hotels, Condominium Hotels, and Fractional Fee/Timeshare Units in Vail, Colorado PURPOSE The purpose of this worksession is to: • Review the economic impacts of dwelling units, accommodation units, and fractional fee/timeshare units in the Town of Vail, and Review policy related issues related to guest lodging with the Town Council that should be further considered. This memo is intended to highlight the key issues related to these topics. A power point presentation prepared by staff will provide additional information on these topics and will be presented to the Town Council on August 19th, 2003. The primary sources of information for this analysis came from the Town of Vail Finance Department, RRC Associates in Boulder, Chuck Madison from East West Partners, John Lee and Daniel Bryan from the Harvard School of Business, The Hoffman Institute, and the Urban Land Institute. 2. EXISTING LODGING DEVELOPMENT TYPES The following information describes the current stock of guest lodging types and the proposed types now being considered in the development review process. 2.1 Definitions This analysis addresses 4 guest lodging types•that the Vail Finance Department has sales tax data on. These four types include: . • Accomodation Units • Dwelling Units available for short term rental • Condominium Hotels • Fractional Fee/Time Share units Accommodation Units: An accommodation unit includes traditional hotel rooms and is defined in Section 12-2-2 of the Zoning Regulations. According to existing regulations, an accommodation can not be individually owned. The Average Daily Rate (ADR) of accommodation units can vary widely depending on location, amenities, services, quality of the accommodations, etc. a Dwelling Units: A dwelling unit is defined in Section 12-2-2 of the Zoning Regulations. Dwelling units maybe individually owned and exist in many different forms. For example, single family residences, duplex residences, and multiple family buildings of varying densities. A dwelling unit maybe short term rented provided that the unit is not rented for a period of greater than thirty one (31) days and that the entire dwelling unit is rented to the same guest(s) for th'e duration of the rental period. To rent portions of a dwelling unit to different guests during the duration of the rental period would be permitted as a "bed and breakfast" and regulated as such pursuant to the Zoning Regulations. For the purposes of this analysis only dwelling units that are short-term leased to guests are evaluated. The numbers mentioned below do not include single family or duplex units managed by rental companies. Condominium Hotel: A condominium hotel unit is a hybrid of a traditional hotel operation that has individually owned dwelling units and are commonly referred to as a "condo-hotel". A condo-hotel has all the amenities of a hotel and may include an active management and marketing program, registration and reservations, recreational amenities, and other guest services. Staff used the following criteria for defining acondo-hotel: • Marketing program • Short-term rental program • Recreational amenities • Conference/meeting room space • Guest registration and reservation systems Fractional Fee/Time Share: Fractional Fee/Timeshare properties in Vail are limited to 6 properties. The quality and operation of these 6 properties can be split into two categories. A. Newer Fractional Fee Product: There are two properties in Town that comply with the Town's. Fractional Fee Definition. These properties have a demographic of serving guests with an average income of over $100,000 per year. B. Older Fractional Fee Product: The other 4 properties are older time share properties created before new state laws requiring capital reserves for maintenance and repair and the newest Town of Vail regulations related to fractional fee product. In evaluating the direct economic impact of time share and fractional fee ownership in the Town of Vail it should be noted that there is a significant disparity between the quality and economic value of these types of properties in Vail. 2 2.2 2.3 Existing Quantity ofi Development by Guest Lodging Types The existing amount of accommodation units, dwelling units used for short term leases, condominium hotels, and fractional fee units as recorded by the Town of Vail Sales Tax Department are summarized below: Guest Lodginq Type # of Units Accommodation Units 1,588 Dwelling Units used for short-term rental 704 Condominium Hotel.Units 491 .Fractional Fee/Timeshare Units 312 Total 3,095 It should. be. noted that the .WTCB has reported that there are 1,685 hotel rooms in Vail. The difference between the Finance Department's numbers above and the WTCB numbers are accounted for how condominium hotels are defined. Proposed Quantity of Development by Lodginq Tyges in Vail Village and Lionshead The Community Development Department is currently reviewing an unprecedented number of development review applications for proposed projects in both Vail Village and Lionshead. These proposals may have a significant impact on the number of guest accommodations in Vail's commercial core areas and sales tax revenues. The following table is a summary of proposed guest lodging types. The guest lodging unit quantities will most likely change as the proposed projects are considered in the development review process. Unit Types Dwelling Units Condo- Hotel Fractional/ Time Share Hotel Total Core Site 79 60 21 160 West Da Lot 125 44 46 215 4-Seasons 20 20 119 159 Sonnenalp 9 14 35 58 Tivoli 1 60 61 Front Door 13 2 15 Total # of Units 247 104 34 283 668 Source: Development application submitted to the Community Development Department, 2003 3 3. APPLICABLE TOWN CODE AND MASTER PLAN REFERENCES 3.1 Vail Land Use Plan The Vail Land Use Plan identifies several goals related to providing guest lodging: 3.1 The hotel bed base should be preserved and used more efficiently. 3.2 The Village and Lionshead. areas are the best location for hotels to serve the future needs for the destination skiers. 3.3 Hotels are important to fhe continued success of the Town of Vail, therefore conversion to condominiums should be discouraged. 3.2 Lionshead Redevelopment Master Plan The 1998 Lionshead Master Plan focused on the need to generate a variety of "live beds." The plan evaluated new fractional fee product, hotel product, and condominiums in the marketplace. A specific goal identified on page 2-3 of the Plan is: "In order to enhance the vitality and viability of Vail, renewal and redevelopment in Lionshead must promote improved .occupancy rates and the creation of additional bed base ("live beds" or "warm beds') through new lodging product." The Plan specifically recommends the development of new hotels at the Vail Associates Core Site and West Day Lot. It is envisioned that these properties will include a mix of lodging types. In fact, on page 5-22 the Plan states that, "The Vail Associates core site has been identified as a priority location for a high end resort hotel. Although the hotel would be a private development, the Town of Vail should take all reasonable measures to encourage and facilitate this goal." 3.3 Town of Vail Zoning Regulations Title 12, Zoning Regulations, Vail Town Code has several key references to lodging types in the Town of Vail. The Zoning Regulations treat lodging units differently in Lionshead versus Vail Village. For example, fractional fee club units are not permitted in Vail Village.(Commercial Core I zone district). There are also several sections of the Code.that are unclear and need to be modified as it relates to fractional fee/timeshare product. Section 12-2-2: DEFINITIONS ACCOMMODATION UNIT. Any room or group of rooms without kitchen facilities designed for or adapted to occupancy by guests and accessible from common corridors, walks, or balconies without passing through another accommodation 4 unit or dwelling unit. FRACTIONAL FEE: A tenancy in common interest in improved real property, including condominiums, .created or held by person, partnerships, corporations, or joint ventures or similar entities, wherein the tenants in common have formerly arranged by oral or written agreement or understanding, either recorded or unrecorded, allowing for the use and occupancy of the property by one or more cotenants to the exclusion of one or more cotenants during any period, whether annually reoccurring or not which is binding upon any assignee or future owner of a fractional fee interest or if such agreement continues to be in anyway binding or effective upon any cotenant for the sale of any interest in the properly. FRACTIONAL FEE CLUB: A fractional fee project in which each condominium unit, pursuant to recorded project documentation as approved by the town of Vail, has no fewer than six (6) and no more than twelve (12) owners per unit and whose use is established by a reservation system and is managed on site with a front desk operating twenty four (24) hours a day, seven (7) days a week providing reservation and registration capabilities. The project shall include, or be proximate to transportation, retail shops, eating and drinking establishments, and recreation facilities. FRACTIONAL FEE CLUB UNIT.• A condominium unit in a fractional fee club described as such in the project documentation and not an accommodation unit within the fractional fee club. LODGE: A building or group of associated buildings designed for occupancy primarily as the temporary lodging place of individuals or families either in accommodation units or dwelling units, in which the gross residential. floor area devoted to accommodation units or fractional fee club units, is equal to or greater than seventy percent (70%) of the total gross residential floor area on the site, and in which all such units are operated under a single management providing the occupants thereof customary hotel services and facilities. Notwithstanding the above for properties containing gross residential floor area equal to or less than eighty (80) square feet of gross residential floor area for each one hundred (100) square feet of buildable site area, such properties shall be defined as lodges, provided that gross residential floor area devoted to accommodation units or fractional fee club units exceed the gross residential . floor area devoted to dwelling units. LODGE DWELLING UNIT.• A small dwelling unit with limited kitchen and floor area and which contains six hundred fifty (650) square feet or less of floor area and is intended to be rented on a short term basis. TIMESHARE ESTATE: A timeshare estate shall be defined in accordance with Colorado Revised Statutes section 38-33-110. TIMESHARE LICENSE: A contractual right to exclusive occupancy of specified premises; provided,. that the occupancy of the premises is divided into five (5) or more separate time periods extending over a term of more than two (2) years. The premises may consist of one parcel, unit or dwelling or any of several 5 parcels, units or dwellings identified at the time the license is created to be identified later. No timeshare is a timeshare license if it meets the definition of inferval estate, timeshare or time span estate. Section 12-7A: PUBLIC ACCOMMODATION ZONE DISTRICT The Public Accommodation Zone.District has one permitted use which is Lodges that is defined above. In addition, Fractional Fee club is a conditional use in this Zone District. It should be noted that Lodges are permitted in other zone districts such as LMU 1, LMU 2, CC1, CC2, and High Density Multiple Family District. Section 12-7(H&I) Lionshead Mixed Use 1 and Lionshead Mixed Use 2 The Lionshead Mixed Use Zone Districts (1 & 2) incent the development of accommodation units, time share units, employee housing units, and fractional fee club units because they are considered "hot beds." Specifically, in section 12-7H (and I) - 12 the code states, "For the purpose of calculating .density, employee housing units, accommodation units, time share units, and fractional fee club units shall not be counted as dwelling units. Additionally, a "lodge dwelling unit'; as defined herein, shall be counted as twenty five percent (25%) of a dwelling unit for the purpose of calculating density." Permitted uses related to guest accommodations in this zone district on the second floor and above include: ^ Lodges and accommodation units. ^ Multiple-family residential dwelling units, time-share units,. fractional fee clubs, lodge dwelling units, and employee housing units (Type 111 (EHU) as provided in Chapter 73 of this Title). Conditional uses related to guest accommodations in -this zone district on the first or street level include: ^ Lodges and accommodation units ^ Multiple-family residential dwelling units, time-share units, fractional fee clubs, lodge dwelling units, and employee housing units (Type 111 (EHU) as provided in Chapter 73 of this Title). Although multiple family residential units are a permitted use in the Lionshead . Mixed Use Zone District, the conversion of accommodation units to individually owned dwelling units is prohibited in section 13-7-7 which states: 6 "There shall not be permitted any conversion of a lodge or accommodation unit within the town to a condominium, expect as provided for the provision of employee housing units." However, a developer who is proposing new development in Lionshead is not required to create a lodging product which is the case in the Public Accommodation Zone District. 12-16-7: CONDITIONAL USE PERMITS If a conditional use permit is required for a time share estate, fractional fee, fraction fee club, or time share license proposal, the code does require safeguards to ensure that there is an equivalency of accommodation units (if the proposal related to an existing building) and that and that each of the fractional fee club units will be available to short term rental in a managed program when not in use by club members. Specifically, section 12-16-7 states: 8. Time Share Estate, Fractional Fee, Fractional Fee Club, Or Time Share License Proposal: Prior to the approval of a conditional use permit for a time share estate, fractional fee, fractional fee club, or time share license proposal, the following shall be considered: a. If the proposal for a fractional fee club is a redevelopment of an existing facility, the fractional fee club shall maintain an equivalency of accommodation units as are presently existing. Equivalency shall be maintained either by an equal number of units or by square footage. If the proposal is a new development, it shall provide at least as much accommodation unit gross residential floor area (GRFA) as fractional fee club unit gross residential floor area (GRFA). b. Lock off units and lock off unit square footage shall not_be included in the calculation when determining the equivalency of existing accommodation units or equivalency of existing square footage. c. The ability of the proposed project to create and maintain a high level of occupancy. d. Employee housing units maybe required as part of any new or redevelopment fractional fee club project requesting density over that allowed by zoning. The number of employee housing units required will be consistent with employee impacts that are expected as a result of the projecf. e. The applicant shall submit to the town a list of all owners of existing units within the project or building; and written statements from one hundred percent (100%) of the owners of existing units indicating their approval, without condition, of the proposed fractional fee club. No written approval shall be valid if it was 7 signed by the owner more than sixty (60) days prior to the date of filing the application for a conditional use. f. Each of the fractional fee club units shall be made available for short term rental in a managed program when not in use by the club members. The project shall include or be proximate to transportation, retail shops, eating and drinking establishments, and recreation facilities. 3.4 Analysis of Existing Code Staff has several conclusions and concerns about the existing code which should be considered: A. Accommodation Units, Conversions, & Mix of Units To ensure that guest needs for lodging are accommodated, a healthy and diverse mix of lodging types should be allowed in the Town of Vail. The towns of Aspen and Steamboat Springs, along with other resort communities, have come to similar conclusions. The critical issue, however, is determining the desired mix of lodging types and how to optimize the use of lodging properties to achieve the maximum benefits for the community. Since multi-family units are a permitted use on the second floor and above in Lionshead. A developer may choose either to build any of the allowed or conditional uses. However, in doing further research staff believes that existing accommodation units can not be converted due to section 13-7-7 which states: "There shall not be permitted any conversion of a lodge or accommodation unit within the town to a condominium; expect as provided for the provision of employee housing units." - B. Definition of Fractional Fee Club The definition of Fractional Fee Club limits ownership to six (6) and no more than twelve (12) owners per unit. However, time share units as allowed in LMU1 and 2 and HDMF has no such limits. Resort communities such as Aspen and Steamboat Springs have recently updated their zoning codes as it relates to this issue so that they regulate the use (i.e. that the property has hotel amenities, rooms are available to short-term rentals) versus regulating ownership programs. Staff would recommend that we evaluate the Town's current regulations in light of this rapidly evolving market to determine if any changes are appropriate. Another issue is how Fractional Fee Club versus Fractional Fee is defined in the- Town Code. On April 8, 2002, Town staff discussed with the PEC the need for a text change to the definition of a Fractional Fee Club. The Vail Town Code allows for time-share units and fractional fee clubs in the Lionshead Mixed Use 1 zone district. It does not address fractional fee. The definition of fractional fee and a fractional fee club are entirely different. Fractional fee, by definition, is a type of ownership of real property. A fractional fee club is a type of land use. Fractional fee clubs are regulated as conditional-uses in the various zone districts. Therefore, in order to operate a fractional fee club a property owner must first receive approval of a conditional use permit, subject to the applicable rules and regulations outlined in Title 12; Chapter 16, of the Vail Town Code. The Commission recommended amendments to the regulations to clarify. the differences. C. Ownership of Accommodation Units The Zoning Regulations of the Town of Vail prohibit the individual ownership of accommodation units. To this end, the Vail Council adopted Ordinance No.2, Series of 1983, which regulates the conversion of existing accommodation units to dwellings units. Pursuant to Ordinance No. 2, Chapter 7, Condominiums and Condominium Conversions, Title 13, Subdivision Regulations, Vail Town Code was created. According to Section 13-7-1, Purpose, in part, the purpose of the condominiums and condominium conversion chapter of the Code is, "To ensure the rental pool of accommodation units is not depleted by the conversion of lodges and accommodation units to condominiums (i. e., dwellings units)." Over the years, the term condominium has been used interchangeably with the term dwelling unit when referencing a type of residential property in to the Town of Vail. This is best demonstrated by the following statement taken from the Subdivision Regulations, "There shall not be permitted any conversion of a lodge or accommodation unit within the town to a condominium; expect as provided for the provision of employee housing units. " More correctly stated, a condominium is a form of property ownership and conveyance, and as.such, applies to many different forms of real property and property uses. For example, commercial/retail tenant spaces within a commercial or mixed use development can be condominiumized for ownership and conveyance of property purposes. An example of this in the Town of Vail is the Gateway Building. Likewise, an offsite parking structure can be condominiumized to convey ownership and exclusive use of the individual parking spaces to the individual owners of the spaces. Most importantly, however, regardless of the ownership structure, the commercial/retail space and the offsite parking structure shall be required to be used by the owner(s) in accordance with the provisions and regulations established for the use by the zoning regulations. With this in mind, an accommodation unit (i.e. hotel room) could potentially be owned solely (i.e., by a corporation), or jointly (i.e., individuals within a partnership), provided its use is in compliance with the Town's regulations. 9 Staff is neither supporting nor opposing the concept of individual ownership of condominiumized accommodations. Instead, staff is recommending that the Town Council considers and evaluates the advantages and disadvantages of the concepts to determine whether or not such an option has value to the Town of Vail. 4. ECONOMIC IMPACT OF DEVELOPMENT TYPES 4.1 Direct Economic Return The Town of Vail Finance Department compiled actual sales and lodging tax receipts from properties in the Town of Vail. The table below includes only the Town's 4% sales tax generation and the number of rooms reported to the Finance Department. The sales tax numbers below exclude dispersed single family and duplex units as reported by property management companies. Quantity of Units Sales Tax/Units Dwelling Units 733 $ 1,098 Interval Ownership 312 $ 273 Hotels 1,588 $ 1,390 Condo-Hotels 491 $ 1,801 Source: Town of Vail Finance Department, 2003 The sales tax generation numbers reflect a 4-year average of actual sales tax receipts to the Town of Vail. Condo-Hotels included properties that had front counter services, recreational amenities, marketing programs, and conference facilities. Over the 4-year reporting period, this type of property had the highest direct sales tax return. For this analysis 4 properties were identified as clearly having these characteristics. Interval ownership had the lowest direct sales tax return. However, it should be noted that there are 6 fractional fee/timeshare properties in Vail and the quality of these properties differs significantly. Ranges for direct sales tax receipts for the 4 guest lodging types included: Dwelling Units: $141- $2,181 sales tax/year/unit Interval ownership: $20- $826 sales tax/year/unit Hotels $358- $4,200 sales tax/year/unit Condo/Hotels $1,535- $2,390 sales tax/year/unit. Hotels most likely would have had a higher yield per room if a major hotel had not gone through a major renovation and another property was fully utilized throughout the year. It should also be noted that hotels have a very wide range of sales tax yield. 4.2 Impact of Guest Spending There are 3 major assumptions that need to be made to determine how much a 10 guest spends once they leave their lodging unit. These variables include: A. Expenditure/person: RRC has calculated, based on customer intercept surveys that the daily taxable expenditures per person excluding lodging are: $65/day/person for dwelling and fractional fee/time share units $75/day/person for accommodation units and condo-hotels B. Number of people per room: Based again on customer.surveys in Vail, RRC has estimated the average number of people per unit based on guest lodging type include: 3.2 people/unit for dwelling units available for short term rental 3.0 people/unit for fractional fee/time share units 2.4 people/unit for accommodation units 2.6 people/unit for condo-hotels C. Occupancy: Numbers were derived from by Hill and Company from a January 2003 Occupancy and Average Rate Study. An average Vail Valley hotel occupancy was approximately 59%. An average occupancy for condominiums was approximately 38%. Fractional occupancy in the literature is at approximately 72% (Lee, 2003). Condominium Hotels depending on their operation may have an occupancy approaching a hotel. However, to be conservative an average of the condominium and hotel occupancy was used which equals 48%. The following is a summary of sales tax generation for guest spending based on lodging type: Average Annual Occupancy Expenditure /person/day People/ unit Sales Tax/Guest Expenditures/unit Dwelling Units 38% $ 67.00 3.20 $ 1,188 Interval Ownership 72% $ 67.00 3.00 $ 2,113 Hotels 59% $ 75.00 2.40 $ 1,551 Condo-Hotels 48% $ 75.00 2.60 $ 1,370 In this analysis fractional fee/interval ownership property, which has a higher occupancy rate, also had the highest sales tax generation (excluding sales tax from lodging) per unit. RRC was able to determine spending patterns based on actual Vail intercept surveys of guests utilizing all four guest lodging types. It should be noted that based on information available in the literature that fractional fee/time share occupancy may be lower than 72% if ownership is lower than 4. 4.3 Total Economic Impact by .Guest Lodging Type When both direct sales tax and spending is added together the following is observed: Quantity of Units Sales Tax/Units Average Annual Occupancy Sales Tax/Guest Expenditures/ units Total Sales Tax Generation per units Dwelling Units 733 $ 1,098 38% $ 1,188 $ 2,286 IntervalOwnership 312 $ 273 72% $ 2,113 $ 2,386 Hotels 1,588 $ 1,390 59% $ 1,551 $ 2,941 Condo-Hotels 491 $ 1,801 48% $ 1,370 $ 3,171 Again staff believes that several hotel properties have not performed at historical averages based on renovations and proposed redevelopment. However, it is interesting to note that each type of product has a relative significant impact to the Town. Staff would conclude that the more guest amenities and the higher quality the product the better performing the property from a sales tax basis. Condo-Hotels if they provide the amenities of a hotel interestingly have the highest net return to the Town of Vail. However, it should be noted that in a condominium hotel, owners can not be forced to rent their unit unless the unit or interest in the unit become a regulated security. Managers of condominium hotels have found owners can be highly encouraged to rent properties if there is a significant management fee to pay for amenities on the property and there are limits on how an owner can personalize a unit (i.e. hanging personal art on the walls). Fractional Fee/time Share units became a valuable lodging type when the relatively high occupancy is factored into the model. Other resort communities such as Aspen, Whistler, Steamboat, and Copper Mountain have concluded that a diversity of lodging product is critical in supporting a successful resort. Also the types of specific fractional and dwelling unit types continue to evolve rapidly as the market changes in other resort communities. The economic evaluation above also demonstrates that each lodging type is valuable to the Town of Vail. Within each lodging category type there appears to be a significant range of revenue generation with the greatest range being with hotels. The critical factors that appears important in generating a high annual taxable yield includes: • Aggressive marketing program for the property • Management program that encourages putting property into a rental program. • Recreational amenities such as pools and spas • Food Service and other guest services • Overall quality of the property • Conference and meeting room space 12 5. MARKET TRENDS Attached are several pieces of information to highlight market trends for time share product. The first attachment is a powerpoint presentation from the Harvard Business School students on fractional product. Also attached is paper from the Hoffman Foundation. 6. POLICY CONSIDERATIONS The primary purpose of this analysis is to report on the economic implications of various lodging types. The types of guest lodging are rapidly evolving in the market place particularly with fractional/time share product. Given that the above analysis of the Town Code and economic implications, Staff suggests that the Council consider the following questions: Should the Community Development Department review the zoning regulations to address new and evolving guest lodging types as was recently done in Aspen and Steamboat Springs? A trend in regulating guest accommodation is to focus on how the product will be used (i.e., rooms available for rental, amenities, meeting space) versus regulating ownership (i.e. 1/6 versus 1/52 ownership). Should the Community Development Department resolve the inconsistencies with how the Code defines timeshare, fractional fee, and fractional fee club? Are there other.changes to Zoning Regulations or Town policy that need to occur? Attachments: A. Presentation on Fractional Fee Ownership by John Lee and Daniel Bryan B. Paper on Fractional Fee Product by the Hoffman Foundation 13