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HomeMy WebLinkAbout2006-10-17 Support Documentation Town Council Work Session TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:20 P.M. TUESDAY, OCTOBER 17, 2006 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: Site Visit. A request to proceed through the development review process with a proposal to install a new manhole, sanitary sewer line and retaining wall on the Town- . owned stream tract parcel adjacent to the Vail Mountain View Town home development site, located at 442 South .Frontage Road. (20 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the applicant's request to proceed through the development review process. BACKGROUND RATIONALE: The Eagle River -Water and Sanitation District and the owners of Vail Mountain View town home development site are in the process of undergoing development review of an application to install a new manhole, sanitary sewer line and retaining wall on Town of Vail property, located upon Tract B, Vail Village 5th Filing. The new manhole, sanitary sewer line and retaining wall •are required to facilitate the redevelopment of the old Apollo. Park condominiums. Currently, the sanitary sewer line runs through the center portion of the development site. The new retaining wall is needed to ensure adequate soil cover exists overtop of the new sewer line to prevent freezing during the winter months. The Town Council, as the property owner of Tract B, must grant the applicant permission to proceed through the development review processes. Should the Town Council grant permission to proceed, the applicant will proceed with the appropriate development review applications for Design Review Board review and consideration. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council grants permission to proceed through the development review process. 2. George Ruther ITEM/TOPIC: A request to submit a development application to the Town of Vail Community Development Department for the redevelopment of the Holiday Inn/Apex Lodge in West Vail in the absence of an adopted West Vail Redevelopment Master Plan. (20 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the applicant's request to proceed with a development review application. BACKGROUND RATIONALE: In 2005, the owners of the Holiday Inn/Apex Lodge submitted a development application to the Town of Vail Community Development proposing an amendment to the Vail Land Use Plan and the Official Zoning Map of the Town of Vail. The purpose of the application was to facilitate the redevelopment of the existing Holiday Inn/Apex Lodge. Upon consideration of the application and the concurrence of the property .owner, the review of the application was put on hold pending the outcome of the West Vail Redevelopment Master Plan process. To date, the master planning process for West Vail remains in progress. Not withstanding the ongoing efforts of the master planning process, numerous conclusions have been reached and are likely to remain unchanged. For example, the master planning goals and objectives have been identified and documented in the draft plan and will continue to be used to guide the formulation of the final document. These same goals and policy objectives would be used in the evaluation of any pending development applications regardless of the timing of its final adoption. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council grants the owner of the Holiday Inn/Apex Lodge in West Vail permission to submit a development application to the Town of Vail Community Development to facilitate the redevelopment of the Holiday Inn/Apex Lodge. 3. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 4. Nina Timm ITEM/TOPIC: Commercial Linkage and Inclusionary Zoning for Employee Housing Mitigation. (15 min.) BACKGROUND: At the previous two Town Council meetings the Town Council has been discussing employee housing strategies to "keep up" with housing for 30% of the new jobs being generated. Commercial Linkage and Inclusionary zoning have been identified as key strategies to achieve the Town's goal of housing 30% of the workforce in deed restricted units in the Town of Vail. Anticipated new development will add an additional 1400 new jobs in the Town. Town Council will adopt housing policies that achieve the goal of housing 30% while balancing other goals of the Town of Vail ACTION REQUESTED OF COUNCIL: Receive information on what uses are generating the 1400 new jobs previously discussed. Review input received by Council on next steps. STAFF RECOMMENDATION: None at this time. 5. Greg Hall ITEM/TOPIC: Review and comment on the long range issues of parking as was discussed with the parking Task Force. (30 min.) ACTION REQUESTED OF COUNCIL: Listen and provide comment on long range solutions to meet the projected parking shortfall. BACKGROUND RATIONALE: The current parking deficit of parking spaces to meet the goal of providing sufficient parking for 90 % of our demand days (15 overflow days in a 150 day ski season) is 400 spaces. In the future the total number of spaces short is projected to be a total 1000 spaces. Review the rationale of how 1000 spaces was determined and comment. Review options of placing the 1000 spaces within the town of Vail and comment. Two location scenarios were reviewed: one using three sites to spread the new spaces between Ford .Park, LionsHead Parking structure and the west LionsHead area; and the other scenario was to not consider Ford park as a solution. The parking task force has listened to the presentation and voted on a initial recommendation. Their direction was they will need to know costs and ways to pay for the projects to make final recommendations. Comments from Vail 20/20. will also be discussed. 6. Kathleen Halloran ITEMROPIC: Five-year Budget Projection Overview. (15 min.) ACTION REQUESTED OF COUNCIL: Discussion of the five- year projections for the Capital Projects and RETT Funds. BACKGROUND RATIONALE: As part of the budget process, we include five year projections for the major funds of the Town of Vail. STAFF RECOMMENDATION: Comments and discussion of-the five year projections. 7. Pam Brandmeyer ITEM/TOPIC: Background for annexation process. (10 min.) BACKGROUND RATIONALE: Council had requested information re: basic steps and processes toward annexation within the State of Colorado. Attached you will find two memoranda. The first outlines in a general fashion the processes sef by state statute and governing annexation. The second memo from staff is a composite of estimates for roadway improvements and paving, street maintenance, bus service, and so on, as well as an estimate of property tax that could be collected from this Highland Meadows area. As a brief background, Highland Meadows originally was a part of the Town of Vail until September 1985, at which time the entire West Vail area, approximately Matterhorn Road west off the South Frontage Road, and Buffehr Creek Drive west off the North Frontage Road, were ordered deannexed from the town. A lawsuit had been filed in 1980 by a consortium of West Vail property owners who challenged the original West Vail annexation. Many of their claims against the Town of Vail were upheld by the court. Although most sections of this West Vail area re-annexed to the Town of Vail through individual elections throughout 1986 and 1987, Highland Meadows (including the properties adjoining the Savory Inn/Elliott Ranch, Marriott Streamside, the Gore Creek Townhomes (a twelve unit property owned by the town), the far west section of Intermountain, and so on, chose not to do so. Interest has been expressed by some residents of the Highland Meadows subdivision to annex to the Town of Vail. STAFF RECOMMENDATION: Receive direction from Town Council. 8. Matt Mire ITEM/TOPtC: Discussion of ORDINANCE NO. 26, SERIES 2006, AN EMERGENCY ORDINANCE DECLARING THE TOWN COUNCIL'S INTENT TO ADOPT AN ORDINANCE ESTABLISHING EMPLOYEE HOUSING REGULATIONS FOR COMMERCIAL AND RESIDENTIAL DEVELOPMENT ,AND REDEVELOPMENT, AIVD APPLYING SUCH REGULATIONS TO NEW DEVELOPMENT APPLICATIONS. (15,min.) BACKGROUND: In May, 2006 the Town of Vail engaged RRC Associates, Inc. to prepare a Town of Vail Nexus/Proportionality Analysis for Employee Housing Mitigation Programs. The purpose of this was to create a legal basis for assessing an employee housing mitigation requirement on commercial and/or residential development. That study is nvw complete and its findings have been presented to Town Council. Prior to adopting any regulations regarding employee housing, the Town Council would like to ensure that it has provided adequate opportunity to educate the public about employee housing. The Town Council has further determined that additional time is necessary to study employee housing options before adopting new employee housing regulations. As such, rather than impose a moratorium on development to give the Town adequate time to study employee housing options,~the Town would like to allow new development applications to be submitted during the study with the understanding that those developments will be subject to the pending employee housing regulations when and if those regulations are adopted by the Town Council. ACTION REQUESTED OF COUNCIL: Consider Ordinance No. 26, Series 2006, for approval. STAFF RECOMMENDATION: Approve Ordinance No 26, Series 2006. 9. ITEM/TOPIC: Information Update. (10 min.) • Annual Town Meeting. Two dates are being held at Donovan Pavilion for the Annual Town Meeting: Tuesday, January 9, 2007, or Thursday, January 11, 2007. Council is requested to finalize a date and time for this annual event. 10. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 11. Matt Mire ITEM/TOPIC: Overview of Corum's proposal for redevelopment of Timber Ridge, (2 hrs.) BACKGROUND: The Town of Vail and Timber Ridge Affordable Housing Corporation issued a Request For Proposals (RFP) in July, 2005. The RFP .stated two goals for redevelopment: Maintain 600 beds of affordable rental housing and retire the existing debt on the property of $22,000,000. Corum Real Estate Group was selected through that process to redevelop Timber Ridge. Since Corum has been selected they have been working on numerous iterations of their response to best meet the goals of the Town. At this point in time, they have aresponse/program that meets both of the RFP stated goals. ACTION REQUESTED OF COUNCIL: Listen to Corum's presentation on how they have reached the proposed program to date. Based on the realities of the response/program, provide direction to Corum and staff on if and how Corum should continue to work on the submitted response/program. STAFF RECOMMENDATION: Provide Corum and staff with specific direction based on the current response/program. 12. ITEMROPIC: Adjournment. (5:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, NOVEMBER 7, 2006 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. Mauriello Planning Grpup September 26, 2006 Town Council Planning and Environmental Commission (PEC) Town of Vail 75 South Frontage Road Vail, Colorado 81 657 Re: Redevelopment of Holiday Inn/Apex Lodge in west Vail Dear Town Council and PEC Members: Mark Cervantes and I represent the owners of the Holiday Inn/Apex Lodge in regard to the redevelopment of their property located in west Vail. As you are aware, last year at this time my client made application to amend the Town's land use plan and rezone the Holiday Inn property to facilitate the redevelopment of the property. The existing hotel and residential condominium uses are currently nonconforming uses on the property which prohibits their redevelopment. The town staff, at the direction of the Planning and Environmental Commission, requested that we put a hold on the amendment application to allow the Town some time to study the area and work towards a master plan for west Vail. At that time the staff believed the master planning effort would take four months to complete. The concept of the delay was to allow enough time for the Town and the community to study the area and come up with some initial concepts before having the Holiday Inn project move forward. We believe that goal has been achieved and a great deal of planning and direction has been received through numerous community and committee meetings. The purpose of our desire to meet with the Town Council is to hear directly from the Town Council whether or not it is appropriate for us to take the time and expend the resources to prepare a redevelopment plan and move forward in the process even though the master plan for west Vail has yet to be adopted. We want to avoid spending substantial resources now only to hear at the I I t" hour that we need to wait for the master plan to be completed. We are not asking you to evaluate the merits of our redevelopment concepts, simply to allow us to move forward. If we get the directtion from the Town Council to move forward, an application ~s I~kely to be submitted after the first of the year based on all of the work necessary to prepare an application. So that the Town Council and P1;C understand our current concepts for the redevelopment of the property we have provided the summary below and a set of very cursory plans (attached) for your revtiew. The owner has part~c7pated m the west Vail master planning process and has responded to many of the concepts and models generated ~n that process. For instance, the focus on west Vail as mare of a local services area is reflected rn the amount and character of the retail and office space provided. The circulation plan specifically responds to Town's concept to create a secondary retail street and the Town's desire for live beds and employee housing are also included in the current plans. The proposed condom~n~ums and fractional fee units wFll range ~n size from 550 to I , 100 sa. ft. making them well suited for a rental management program, thus resulting ~n a high occupancy rate. The conceptual plans include approximately: • 80 true hotel rooms (an increase over what exists today); • 130 fractional fee units with sq. ft. ranging tin size from 550 sq. ft. to I , l 00 sq. ft. and managed ~n a rental program; • 130 residential condomm~um units ranging m size from 550 sq. ft. to I , 100 sq. ft. and managed m a rental program; • employee housing units, number of beds yet to be determined but will be included an-site; • 3,000 sq. ft. of restaurant space or 300 Seats, occupied by local oriented restaurants as exist today; • 7,400 sq. ft. of leasable office space/commercial space; • 32,000 sq. ft, of ground floor retail space; • 22,000 5g. ft. of meeting room/conference space; • 9,000 sq. ft. of recreational/general commerctial space; • 400 plus underground parking spaces; and • Building ranging from 4 to C stones (four stones existing today). We appreciate the opportunity to work with the Town in order to take the next step from planning to realizing a redeveloped west Vail community. Sincerely, ~~- Mark Cervantes Director of New Development and Real Estate Sales Domm~c F. Mauriello, AICP f rinopal 2 ~6 ~ ~ I , / \ „~ j. 74 i ~ ' ~ 73 ~ ~ u ~. ~~ ` 1I 77 ~~ ~0 ~ / ~~ ~~ 9 //~ _,_~ _ / _~~ ; r / ~ ~ ~ ~~ ~. aaV ~ ~-~ _ ,~ • 1 2a11' ~ 5 _ •. - ~ _ 4\~~ I 20.11' ~ ~ J _~ I ~ - _ 3 --, 1918. I ~~ __• ~i ~ ~~ / ~/ I l~~_ ~: 7 l 1`a' 6 ~~ E., ~` ~E -1¢a9. ~~_ ~ n ~; ~ _ b00~ Perking Commercial Relpil Dlfl<e Ho[el Fracl Fee TawnhOmes Condo 6ervke Clrcuhllon T ~TLL 1 y I\X - \ ~ \ I ' ` f \ ;: 7, ,16 \'x\ '\ ;. i i'. I r~`.,, LEVEL all ]4,650 11A16 18,085 4,115 81,]75 I~ ~ ~ I ~ I\ A~~~ LEVEL eS] 16,000 1,158 16.115 11,126 I.60B 6,616 16115 83,]00 \VI III LEVEL.64 11,515 N,B26 6,900 1!,888 7,OW t7,Y50 11,550 ,- LEVEL+76 11,515 10,815 6,9W 11,080 7,W0 Ii,150 72,550 ~ '-L,I~r ~i J880~ LEVEL.86 11,515 17,116 0 13000 1,088 11,250 15,550 y` 5 '~ LEVEL e91 21,900 9,150 11,210 51,26D y ~, 1~~•~e (.1f PROPO6ED 188,700 16,635 31,115 7,150 69,935 110,800 IB,100 8,975 15,900 102,950 818,060 IV (,:(/ 5 ]8.58% 7.20% 5.00% I.ISF 9.15% 11.10% IBI% 8.51% 1l5% 15.59% { J ~~ 1~~ -= t6.E9% IS.OSE 565fie 109615 ';15 "OBr 5 l \ tfi '{}iaf~M Prev oos Propopetl °b of TOUI ~ -1 Park108 198,200 70.58•% \ CommerclavReh'VOX Ce 53 doe 86,500 f3]5A •taaeM ewwsemee Rar6urt -- -- - Holel 66,800 69,936 9.15% Sig 6jarnson Jl, AJA FrovYlonplFxnawnhomelCOnde 186.]80 181516 78.18%•5eM9k RalEmre '~ ~ 517,212 529,210 EAGLESN010 254 RDBINS EGG LANE a~~= WEST EAGLE RANCH ~ UIG Park 6eH. Perk Hohl Fncl. Fee Townhomes Condo PARKING UNITS R0. EOX 5228 LEVEL.u 1zr 'EAGLE. CDLDRADO 81631 221 B 970,3281158 GHONEIFAX ' LEVEL aiB 181 181 0 - LEVEL a42 21 19 m d , 970d90~5339 CELLUfAR LEVEL a51 11 1e 9 p ,y 4 LEVEL.61 1 7 11 15 1 19 f/ B2 ' ~ LEVEL r15 21 JS ;9 0 IS Q Qf COLD ~j\\ LEVEL a86 11 35 9 D 75 h 1~ ~~, ~ ~~ LEVEL.91 IS 10 0 ss Ae 0 . .`; WI 56 80 718 1 7fi 198 J/f ~ fiBE17RR"a^AAO o LCcN3E NO \/J/Li . J ~ B '.1.12 ~ i CFWGSD ARG~~ / "I\~ ~0 I ~' a '1/ 1 ~ Mrdon ~SeMtlue J~V.IIaCmmmrrl.r COn Nail W ` '. ~ IW ~~ TYPE Oescr pllon Formula UNITI6F REDUIREO PROVIDED ~ f~ j H Halel Rooms pw »m 0.1 60 56 4 r I o C Conhrence W' S.Wk1 i9,A60 69 W o FF FrocSonalFceU0I1 runX 0.1p n9 125 I CO Lontloml0lums Iar Onn IA 1fi 106 j ~ ~I\ iH Townnomas t.Pop'uml I.1 1 1o O Q p ~ ~ R Retell ] 1 r dOMI O.mm 1gn5 16 o Drrca :1F.r laws 9wJ1 u~ 1B ck1 General Commerc181 3J arI,WeH ePoa! 9a 91 !1 \ ' P1L RplepranVLOUnpa Ip¢r aSOel 0-dW ],160 11 ~l I 496 - J ~, %RMUtllon % `~ I '-_ Ioul Re9wM: Io.4d5 498 ~ O IILI ,Mi /, Iel `~~p~ ~ ~ ; i' Perking AccesslDnve Plaza Sidewalks Ruildin Pool Lpotlsrape "FOOtprinl" TDTAL ~ O O S9F1. 9,800 19,650 12600 tl,fu 81,100 11,000 15.015 119,650 fi101B =3.949 Acrep ~j~ -. M 5.10% 11.17% 1.J2Y. 6.18% IB.17% 6.91X B. /JY. 69.56% O n~~~ r ` ImpreNoup 176493 )9 JS% Q W V lnndscapelPool 21025 1571Y ~ y=.,r ~ ~` ~ I 16],518 95.08% O 0 ff I j' ~ V ti j~ ~~~ ~ z ~ ,. ~ e3eae _ +/F i ~ ~ r f~ 1 1" .. ;~~ ~~l 1 ~~ w~ I ~. a li ~: ... ~ . -~o_~ I I ~ I~~~ 1 ~ ~ I __ ~ r <. } ` t -..! ~~o ~~ I 7 N RTH FRO TA E R AO E f G H I J ® C ,.,, 5r «~ ~ _ 2 (J ;TI~,_. 1 ,~ o U 1 i ii ~ ~ ~~ ~; ~ l-' ~ q --- J ''I~~I v 7` - `J~JJ .~ Squarefeel UnRs SFIU011 Hotel 59,9]5 BQ 749 Frocl onel Fee 110800 178 611 iownhomn 1AIW 1 1619 CondominWms 85,115 T6 719 144,5,0 >41 717 Qa~ 0 w 0 w Q pat slyer W rn Spaces Space Q Parking Garege 86,400 sr 227 3B~ 51ssu Ett¢kncy ~ rv ~ Ballroom 11,825 sl W ~ ~ Loh6yl Circulation 4,575 sl W K4chenl Service 1,200 s1 0 Circulationl Storage 3,450 sl ~ Central KtlcheN Laundry 5.700 5f i TOTAL 113,150 s1 of R~N LEVEL SHEET eve ~ A1.1 l; (75 ' `~~ ~ c~~ ~ q ~ l~~ 0 ~ ~ 1 ~. ~,~' ~/ ~','4 - /~ ~, r ,. ~~ I e91r - ~+ao ~~ i 1 No~~~~ ~; ~ 1, ~. o, M ~rE~ - I ~~ ~~ - \~ ~'~~ ~~~`r ~ ~ ~ I~ 1 II 1 \I i~, ~1;\ to . 1 i . ~ ~ J~~~ - -- 8 l s/ / I_ \~ ~~ __ _ ~ Srg Bjornson Il, A!A EAGLE S7U010 15J ROBINS EGG LONE WEBTEAGLE RANCH P.O. BOR 5118 EAGLE. COLORAp081631~ 970J2B~1158 PNONE6AX 979~390S339CELLUUR a pF COIp e ~ ~ `~ P ti O y 96) s~~,~~~10 „N> 0 A ~ Ep p~ ~ ~ 4~SFOnFp~~ ti U \ W J` p ~ ~ I 1I W a 4 ~2 zo ~ ~o ~ o o 0 ~ ~ 0 ~ I O~ Q ~, z ~~~ w o Q Nof slyer W ~ m Parking Garage Spates Spece 77JSOd 187 412 naae~~Emcaecy Q ~ ~ H General Commemial s,2o6 n ' ~ 2 `? Lounge 1.000 sl O Restaurant 2.160 sl p Meeting Rooms 8,450 sr ti Large (3) 3300 s1 1,100 sueacn 2 Medium (2) 1450 sr 725 sueacn upi Small f4) 1700 sr 425 sueacn Ballroom (Open to Below) 11,825 s1 1•~Nm ~acrodsaaroisr) Cobbles! Circulation 5,365 sl TOTAL 101,345 sf ' FUN 1 ~ ~ N R~~H ~ f R~(; ~;~ ;~A ~'E R AD -p ~~ ~.~ . ~ \ 1 I ~ ~~~~ ~~ ~ ~_~ 1 level +28 A' 2 E \~~61 U 74 73) 72 71) ~ ~° _ BJORNSON DESG~I ~;~ v:11~i =)~ sl, i ~~~'1~.~ '° ~~ ,>,~ ~'~ ~. ~ fit;,-: ~: ~tkr;ryi~'."!~ ":1 t - Sig Bjornson ll, A!A EacLE sruDlG 154 ROBINS EGG LANE WEST EAGLE RANCH P.O. BOX 5118 EAGLE, COLORA0081631 970.3181158 PNONE/FAX 9703905339 CELLULAR rt ~pF COLD m tiP ~0 h a. arga'~50'!,k ~ ur~x; ~~SFD APC~~ F _ _. w ~. rc ~ a w ~z zo ~~.o °o ~~ Oz° O`~Q ~,~~ z w~ ~I~a~ o J l11 111 Q Hotel Lobby 7.1D0 st ~ Circulaton 2,985 sr o ~ RETAIL HoteO Plaza 5,790 sr ~ 2 RETAIL. Street Frontage 1 a50 sr ~ ~ EAST BUILDING: 16,925 sr _ w CI RETAIL Pyza i,225 sr U ~ RETAIL. SIreH Frontage 6,725 sr f Circulaton ~ 475 sr = WEST BUILDING. 17,125 ei y RETAIL Street Frontage 17.fi26 sr SUMMARY: Circulation 75D s+ Hotel 10 085 Loadkg Dodc 1 Z00 sr 4d siper Retail , 32,415 spaces space Parkingl Loadi ng 34,650 Parking Garage! Loatling 33450 st 21 1592 Circulation 4 225 NORTH BUILDING: 47,025 sl LEUEL TOTAL: 81,715 et __ PLAN STREET LEVEL PLAN SHEET eve + A 1.3 uou. xPo_ ~ ~ / . ~~ J ~~ K ~~- L ~~_ E 34a? ~.. r ~ I 1 -' JskOp..,. ~ 'S4 /\ / ~ ~, (96 °` ~; ` ~ ~ ~ L _~ 74 w I ~~ ~~ o V ~~3~ ~ ~ ~~~ ~~ ^~~ q ~ ~r ~ "'~ ~ . (p ~ ~~ __ f F ~- / ~ ~` i - ~ - ~~ ! '~ ~_ ., (~~, ~ < _ i ~ _ , ~ ~ ~` ( r~ OE t 5' ~, „__ ~~ s le, / __ s s ~°_ ~~ ~ i, SPq&P ;1 a~UF ~ f ~~t - R9CTIONq(F~E ~-. ~ ' ~ ~ ~ ,/ I _~~ y~ -~ ~~ - ~ _ _ - ~U~U~NDOMI ~ ~ ~ ~i ., i I 1 ~ / ~ - - ~ ! MUMS _ _ ~ _ - " 'I ~ cc 1 Y _~ I`~ ~- i -- r? - , . is ~F ~L J~~ __I~- , \/ i ~~I \: ,~ ~- ;__~ _ / I e~ ~~~ kol sl per wens veu Hotel Rooms 9025 sr 17 530 ° Upper LObbyl Circulation 6,700 st Open to Below 1,800 sl ' EAST BUILDING: 16,9254 kol s/per ~ wtn umr Condominiums fi,625 B 736.1 o Dlficel Commercial 7.950 sr f Circulation 3,350 s1 ` WEST BUILDING: 17,4154 per steer I ~ umn wn Fractional Fee Units 17,125 sl 28 612 Townhomes 4,600 s1 7 658 SUMMARY Hotel 15,125 SPa 5,200 sf OKicel Commercial 7,450 Pooll Deck 10,600 s1 Fractional Fee Un4s 17,125 W Q ~ ~ ~0 ~~0 O 0 Oz~ ~~Q ~, ~ ~ ~~ z ~~~ 0 w 0 Q SCALE'. 1"=a0'-0` i W ~ o o J ~ h y ~ h 0 U F E 2 y Townhomes 4,600 ~"LAN Storage lockers 1,850 Contlaminiums 8,825 ~, Service Core 1,800 Spal Pool 16A09 ;;ECOND Circulation 7,475 s1 Circulatlonl Service 16,375 NORTH BUILDING: 48,959 s1 LEVEL TOTAL' 83,709 s1 i ~, VEL PLAN shLLl eve ~ A~e4 ~~ Eo f ~'~ ; H ~~a,rv ~~ ~,' (/~ ., _ - - ~ - _ >o~,,>o .,r, I L ~~ ~ ~. (~6),~ ~~ RAJ ~ ~Y/~, ~3;~~ ~2.~ x,11}-,, ~~~0~~ _ , i9,~\` % / 8 ,~ ~ / _ ,~_ as Y ,MJ;N ~ ~ ~~p, ~~ ,I C r~ ~ ! ~' roo~ ~P y alt h ~ , ~~-hA i r e ~ 3 ~~~ _ 1 til ~ i i „~ ~ ~ Ok j r ~ ~~ I T rr ~ a6 I I - -. G _ ~ t- __ 7 ~ \ ~. S _ ~ '~; ~~ F/.2,4 ,- _ 1 ~~ 1 ~-: I i~ `~ ~. . i ~~._ ~'~~ ,i 1 I /~~-~ j /~,/ I ~~~ 1 L / ~. / ~ f ~ ' ~~~' i I '6 as~rr~ ,,,~, ~ 4 -, r~~'r r ~' ,,~~~~~~~~IFEE '~~.h r r. c~N~~MIA,,,;. i , _~i ' ""rNS 7~~- ~ ~~ air f ! `\ ~ ,. . ae,r _ ~ L ' r ~ 2811' ~.1. __~ - 1 II}I 1 J 3 , ~,e e L ~i I ,- ~~~I ~ ~ I ~~ k,,r~~~r r~. ~, t: ~:,, ~~;~~ i ~ I o `~ '~` _ `_~ I I ~~o `;~R I / I ^~,~ 8` 1 i ^`I f I r ~ ~ a ~-•i f~'-_~, _ _~Z~ ~~ 2 ~ a 1 ~ -- i I ~~~. ~Q~ O ~ _~, / ~ ~ 4 I 0 ~ I t o0 , ` , ~ ~ O s U F _ ~ ~i _7~~ ~~; ? ' 1 ~ ' ' ,,_ T ~ ~ j9; I ww .,~Po. _ ~ ,~_ ~ I _ ~~ ~a~ 7 ~ ~ ~ - ' ~ 1, j - ~ f- ,_ BI ~~~~,>> w F ,~ ,; ~ ~11 '~ r~ ~ ~ c ~ ~ i l Hotel Rooms 11 575 sl Yal Dnl(5 21 sl per UnL! 5 5 2 SCALE I" =90'~a ~ p Q „ n ~ V - I ~ I -~ ~ ~i Guculation EAST BUILDING: , b 35D sl 16,925 s1 .or unto _ . nLper umt ~ ~ m y Q _ ~ I' ~ Contlaminwms 13,000 sl 19 685 v 4%Z `` ~~ i1 HOlE I CircuWllon WEST BUILDING. 4.425 sl 17,475 .r .w uem slyer u~. ~ w ~ - I fractional Fee Unlls 20,625 n 35 595 SUMMARY: Third Fourth Fi(Ih TOTAL ~ ~ ~ Townhomes 6,900 ei 7 986 Hotel 11,575 11575 11,575 34,725 ~ ]~ Owners Lounge S i 1,20D sl Condominiums 13,000 13.W0 13.000 Fractional Fee 20 B25 20 A25 27725 39,000 69,775 ~ - ~~ 4 J _ -y~~ ~ _ ~~` ~ erv ce Core Clrculallon NORTH BUILDING, LBDU 7475 s1 367004 Townhomes 5.500 6.900 0 Cvculanon/Service 2D.250 20250 2D 25D LEVEL TOTAL 72550 2 13,BD0 6075D K ~~~ ~ ti ~ _ 7 ,660 72,580 217,650 PLAN JI ~ ~ ~ ' ` 8 ~ \~_\ ~ ! ~ o II ~ `` ~ THIRD, ~ - ~ I FOURTH, _ _ - I I 1-;-- _~! _ I eve ~ FIFTH PLAN I 7 ~' lU RTHI FRO/V TA~'~ ,RyJAD ~ . - SHEET ~ , ~ -~' - ~ ~ ,~ ~ -r --- + + A 1.5 I,E)1~FJ (GJ IHi c/ l ~~ 'KJ (( M`,~NI 1 Sig Bjornson ll, AIA EAGLE STUDIO 254 RUBINS EGG LANE WEST EAC-lE RANCH F.G. BO%5218 EAGLE. COLORADO B7W7 970.31&7158 PHONEFAX 910~J90-5339 CELLULAR a Q Gr COLC h .P~~ . ~ ti I ~r~, I ~, q C ~ ~ /lr ~ I ~ ~~ (1~r ~~'rFDarc`~~~ ~~ ,~- =_ I I ~„ ~ ,~ ~ ~ ~, ~7--~ _g o • ~ f ~ -- ~ ~ ~(14) ~ o w r ~r ~' ~ ~~ a~l ~ - ~~ ~, o ,73 ~ E)~) ~ H) ~zeoa ~o ~ _,o~\ Po- J ,,~Po, K I L/ II IL 3PoW~ ~30pp L`lOp 0 0 (F) ~, _~aPo_ ~aaa. ,~~ ~aa 76 ' ` ~/ !i ~\, ~ I ~~ I ~~~ _ `: ~ '~M 11 ~~ ~0 9 1, ~~ 8 d`- ~_ ~: ~,_ (/C~~ it / JJL I// umra wn ~ ~ ~ Penthouse Condominiums 9,750 sl 10 975 -' a .~ - ~ !; f Circulation ~ 4425 si "'~~~~ ~ \ ._ I , ~~ WEST BUILDING: 11,175 et p or sOpe SUMMARY: \ -- ,` umis unn Condominiums 9.750 OIG~ \ ~ '~~~ Fec(ronal Fee Penthouses 15,619 at 35 4463 Fractional Fee Units 24.300 / ~~V j ~ ~ ~ \\\ i V ~\I Circulation 7425y Circulation! Service 17.210 ^` ~~ ~~ ~ s~ I NORTH BUILDING: 77,044 si LEVEL TOTAL: 51,2fi0 er I ! ~ '~-_ I ~/ _.- I j by ~ ~ ~~ ,. r ~, 7b NQRTHI FROMTA E R AD E)f) (G) (H) (I) (J) (K, 'L f -~ ®® Sig Bjornson IJ, AIA EAGLE SiU010 150 ROBINS EGG LANE WEST EAGLE RANCN Po BGxszze EAGLE, COLORA0081fi31 974928-1158 PHONE/FAX 9703945339 CELLULAR a OF CO(0 E ~ P1 `90 ~ 9a40rJ,'S0!lu C . UCixSi NG ~ 0 C ~i ~vSFO 0.RC~~ ' F -- U ` ~ /` 0 a W a ~z zo ~~o ~Q~ °o pro O~Q ~, ~~ z ~~~ 0 J W L11 Q I i 0 rv 2 w a U F i m ROOF PLAN SHEET eve ~ A1~6 ~. ~1V~~ ~i" ~:~L. MEMBERS PRESENT Bill Pierce Ann Gunion Chas Bernhardt Doug Cahill Bill Jewitt Dick Cleveland Site Visits: (none) Driver: Public Hearing -Town Council Chambers MEMBERS ABSENT Rollie Kjesbo (left at 3:10 pm) A request for a worksession to discuss a proposed amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, tb amend the Lionshead Study Area Boundaries and Chapter 5, Detailed Plan. Recommendations, to include the study "West Lionshead" area, generally located at 646, 862, 890, 923, 934, 953, 1000, and 1031 South Frontage Road West/Lot 54 and Tract K of Glen Lyon Subdivision, Tracts C and D, Vail Village Filing 2, and several unplatted parcels (a more complete legal description is available at the Community Development Department), and setting forth details in regard thereto. (PEC06-0008) Applicant: Vail Resorts Development Company, Town of Vail, and Glen Lyon Office Building General Partnership Planner: Warren Campbell ACTION: Tabled to October 23, 2006 MOTION: Jewitt SECOND: Cleveland VOTE: 6-0-1 (Rollie absent) Warren Campbell gave a presentation per the staff memorandum. Jay Petersen and Tom Braun, representing Vail Resorts Development Company, stated that they had addressed the concerns heard previously from the Commission in the proposed text presented in the staff memorandum. They made themselves available to address any questions. Jim Lamont, representing the Vail Village Homeowners Association, and Kaye Ferry, expressed concern about the elimination of language regarding employee housing within West Lionshead.. Both identified the need to have interspersed locals housing within any development in West Lionshead. Jay Petersen identified that Section 4.9, Housing, Lionshead Redevelopment Master Plan, addressed. how employee housing would be incorporated into any redevelopment of the sites. The Commission as a whole expressed concern over the need for more specifics on providing employee/locals housing within the redevelopment. Within the Master Plan locations for housing and mix should be discussed. It was stated that the success of a new portal and West PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING October 9, 2006 TOWN COUNCIL CHAMBERS /PUBLIC WELCOME Page 1 Lionshead depended on having a critical mass of permanent locals housing ranging from products for families to individuals. Commission member Jewitt suggested that if the cost of moving the Frontage Road would prevent the incorporation of significant locals housing maybe the Frontage Road would be better left where it is currently. Commission member Kjesbo expressed concern that employee/locals housing was not practical with the cost of redeveloping West Lionshead. The Commission asked to be informed of the outcome from the Council discussion regarding employee housing requirements discussed on October 10, 2006. Concern was also expressed by the Commission regarding specifics on the proposed transportation center and the related traffic study. Members expressed concern over what functions of a transportation center should be included within West Lionshead and was a large amount of public parking in this location. appropriate. It was suggested that the language referencing the Simba Run underpass be made clearer and strengthened. Commission member Pierce commented that the Master Plan suggestion of an east bound exit in West Lionshead was still a good idea and should not be removed from the plan. The Commission requested that an overview of the traffic study be discussed at their next meeting. Several Commission members expressed concern over the viability of any large quantity of retail within this proposed portal. Uncertainty regarding whether or not the Town could support the square footages of retail proposed within the redevelopment was expressed. Commission member Cleveland expressed concern regarding the "creep" of Lionshead Mixed Use 1 and 2 zoning westward to include the Glen Lyon Office Building and Cascade Crossing then eventually towards Cascade. Jay Peterson stated that he spoke with Greg Hall regarding the transportation fee that would then be used to pay for projects such as Simba Run underpass. The redevelopment would be assessed its portion of the traffic impact fee which could be put towards constructing Simab Run underpass. As far as housing, Mr. Petersen asked, should this site be the cure for the housing issue, beyond Vail Resort's obligation? If the Town Council passes a regulation to provide employee housing, then VR will comply. Tom Braun stated that he was concerned to hear some of the comments made regarding the proposed text. He stated, that master plans are generally vague and mushy language, at a global level. The development review stage is where the specifics get discussed. What does the developer really get with this master plan amendment? They get the ability to ask for the development, but do not get the development outright. While employee housing has been stricken, this means that VR wants to have it at the North Day Lot or at Timber Ridge. The plan has not changed very much, and is addressing concerns, but the level of specificity at this point is at the master plan level. The impetus is the new lift and the addition of the 3.5 acres into the Lionshead Redevelopment Master Plan. 2. A request for a final recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendments, Vail Town Code, for proposed amendments to Chapters 12-21, Hazard Regulations, 14-7, Geologic/Environmental Hazards, and 14-10, Design Review Standards and Guidelines, Vail Town Code, to create Wildfire Regulations that add wildfire hazard to the Hazard Regulations and require mitigation in high and extreme wildfire hazard zones, and setting forth details in regard thereto. (PEC06-0029) Applicant: Town of Vail Planner: Rachel Friede MOTION: Cleveland SECOND: Jewitt VOTE: 7-0-0 ACTION: Recommendation of approval to the Vail Town Council with modifications and conditions: Page 2 1. The words "plywood" "aluminum" and "steel" that were added to Article 14-D1 shall be stricken from the text amendment; 2. Staff shall consult the Town Attorney on the final language of the Ordinance to ensure it is in keeping with State Regulations; and 3. Staff shall include necessary language in Ordinance and adopt a policy that applications for re-roofing on duplexes be handled on a side-by-side basis, with each side allowed to re-roof and comply with new regulations separately. Rachel Friede made a presentation per the staff memorandum. Commissioner Rollie Kjesbo asked how duplexes will be addressed that are re-roofing at different times. Commissioner Bill Jewitt requested that Staff inform the media of the proposed text amendments so that the public was given a chance to comment. Staff responded that a press release will be created before the Town Council hearing, or before another PEC hearing, in the event that this item be tabled. Anne Gunion commented that the proposed text amendments should be reviewed with the Town Attorney because a new Colorado Statute that relates to roofing materials may require changes to the proposal. Bill Jewitt commented that this proposal is better than the previous comprehensive regulations. Rollie Kjesbo commented that Staff may need to entice duplex owners to re-roof at the same time and with the same Class A roofing materials. Otherwise, the Town Code should be. amended in order to allow two different roofs for a period of time. Dick Cleveland .felt that. plywood, aluminum and. steel should be left as materials that go to the DRB for review under the criteria in place. Jim Lamont of the Vail Village Homeowners Association addressed the PEC, commenting that the Fire Department needed to create a comprehensive plan before the Staff changed the regulations. 3. A request for a recommendation to the Vai! Town Council of an amendment to the Town of Vail Streetscape Master plan, pursuant to Chapter 1, Master Plan Process, to relocate Checkpoint Charlie, and setting forth details in regard thereto. Applicant: Town of Vail, represented by Greg Hall Planner: George Ruther ACTION: Tabled to October 23, 2006 MOTION: Jewitt SECOND: Bernhardt VOTE: 6-0-1 (Rollie absent) 4. A request for a recommendation to the Vail Town Council of a proposal to establish Special Development District No. 40, pursuant to Article 12-9(A), Special Development Districts, Vail Town Code, to allow for the redevelopment of the Willows Condominiums, located at 74 Willow Road/Lot 8 Block 6, Vail Village Filing 15t Filing, and setting forth details in regard thereto. (PEC06-0061) Applicant: The Willows Condominium Association, Inc., represented by Triumph Development, LLC Planner: Elisabeth Reed .ACTION: Tabled to October 23, 2006 MOTION: Jewitt SECOND: Bernhardt VOTE: 6-0-1 (Rollie absent) Page 3 5. A request for final review of a conditional use permit pursuant to Section 12-6H-3, Conditional Uses, allow for the construction of timeshare estate units, fractional fee units and timeshare license units, located at 74 Willow Road/Lot 8 Block 6, Vail Village Filing 15' Filing, and setting forth details in regard thereto. (PEC06-0062) Applicant: The Willows Condominium Association, Inc., LLC Planner: Elisabeth Reed ACTION: Tabled to October 23, 2006 MOTION: Jewitt SECOND: Bernhardt 6. Approval of September 25, 2006 minutes ACTION: Approved MOTION: Cleveland SECOND: Pierce 7. Information Update 8. Adjournment MOTION: Bernhardt SECOND: Jewitt represented by Triumph Development, VOTE: 6-0-1 (Rollie absent) VOTE: 6-0-1 (Rollie absent) VOTE: 6-0-1 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published October 6, 2006, in the Vail Daily. Page 4 Please note: There are no DRB results from October 4, 2006 as this meeting was cancelled. MEMORANDUM TO: Vail Town Council FROM: Nina Timm DATE: October 17, 2006 SUBJECT: Follow-Up from Previous Meeting and Next Steps for Housing Policy I. Introduction On Tuesday, October 10 the Vail Town Council, Vail Local Housing Authority, members of the Planning and Environmental Commission met with Chris Cares and Town Staff to discuss various tools available to the Town of Vail to generate employee housing units. The discussion specifically centered on ways for the Town to "keep up" with the anticipated new job generation. Two tools were identified as key mechanisms to ensure that at least 30% of new employees generated could live in deed restricted employee housing within the Town of Vail. The first tool discussed was commercial linkage. Currently the Town requires that redevelopment/new development mitigate for 15% of net new employees generated by commercial uses if the development complies with zoning and 30% mitigation for developments that exceed zoning. Typically this has meant that development occurring in LionsHead provides housing for 15% and development elsewhere in the Town provides housing for 30%. Inclusionary Zoning has also been discussed and is used as an employee housing generation tool in many communities. It requires that developers set aside a percent of their development as deed restricted employee housing. At the previous Council work session the handouts showed the impact of an Inclusionary Zoning requirement at 20%. II. Input Received from Town Council At the October 10, 2006 work session staff received the following direction on the following issues: A. The goal should be to provide housing for 30% of Vail's workforce in deed restricted employee housing units; B. Staff should further break out what land uses will be generating the 1400 new jobs; C. A dedicated funding source for housing should be created, a program that allows transferring deed restrictions from one dwelling unit to another should be created, and that "warehousing" and purchasing deed restricted employee housing credits should all be explored as the next steps towards a comprehensive housing program; D. Commercial Linkage and Inclusionary Zoning ordinances should be drafted that meet Vail's housing goals. Working together, these ordinances should also recognize that commercial development is also an important public goal. III. Anticipated New Job Generation in Vail Village, W. LionsHead and W. Vail It is anticipated the new redevelopment of these three areas will generate the need for approximately 1400. new employees. Of the anticipated redevelopment in Vail Village, West LionsHead and West Vail, only 18% (225,054 square feet) is expected to be non- dwelling units. 82% (1,256,602 square feet) is expected to be dwelling units. While the non-dwelling unit total square feet is only 18% that use will generate the need for 653 employees or 47% of the total anticipated employees. Total Anticipate New Employees 1400 Employees from non-dwelling units 653 47% Employees from dwelling units 747 53% Under current practice most of the dwelling unit square feet would be assessed a commercial linkage requirement because they appear more as a hotel than a true dwelling unit. Future Town policy may change the way dwelling units mitigate for their employee generation. If the Town was to require employee housing mitigation for all development or redevelopment at 30% under a Commercial Linkage Policy, 394 employees would be provided housing, assuming that the dwelling units were assessed as a commercial use. The Town's current policy of requiring 15% mitigation for net new commercial employees would generate housing for approximately 82 employees if the dwelling units were not treated as a commercial use. If the Town were to assess an Inclusionary Zoning requirement at 40% of net new dwelling unit square feet and treat the dwelling units as anon-commercial use then approximately 628 employees would be provided housing without any sort of commercial linkage requirement. IV. Next Steps Based on staff s understanding of the Town Council's policy direction, staff would propose the following next steps: Housing Authority meeting on October 25, 2006 Town Council- work session on November 7, 2006 Planning and Environmental Commission meeting on November 27, 2006 Town Council on December 5 and 19, 2006 ~9 ,• MEMORANDUM TO: Town Council FROM: Stan Zemler, Greg Hall, Judy Camp, Kathleen Halloran DATE: October 12, 2006 SUBJECT: Five-Year Projections -Capital Projects and RETT Funds We are attaching the following information for discussion in Tuesday's work session: • Budget Timetable • Capital Projects Fund - 2007 Proposed Budget and Five-Year Projection • Real Estate Transfer Tax Fund - 2007 Proposed Budget and Five-Year Projection • Real Estate Transfer Tax -Revenue Projection The 15-year projection you saw last week is the basis for the five-year projections. Once again, changes to the previous five-year projections as included in the 2006 budget are highlighted. Items shown in yellow are new requests included in this document for the first time. Items shown in green were previously included in the five-year projections, but have been adjusted for cost increases in the 15-year .capital management plan. Items shown in blue are new requests included in the 15-year capital management plan, but not the previous 5-year projections. Based on current assumptions, the Capital Projects Fund is unable to support the proposed projects beyond 2007, while the fund balance in the RETT Fund continues to grow. As directed on October 10, staff is working on a financial master plan to consider funding alternatives. Capital Projects Fund Consistent with our discussion on October 10, sales tax revenue is split 35% to the Capital Projects Fund and 65% to the General Fund. This split will require not less than five affirmative votes of the Council to approve the 2007 budget ordinance (first reading 11 /21 /06). New projects included in the 2007 budget proposal are as follows: • Public safety radio amplification system - $50;000 added for purchase of amplification system in the Village parking structure; assures communication of emergency service providers within and outside the structure; complies with proposed ordinance establishing a "Life Safety Standard" for public safety communications • Expansion Vehicles - Code Enforcement Officer (CEO) vehicle - $22,300 for fully-equipped CEO truck; increases CEO vehicles to four shared by eight officers on patrol and assigned to the construction/special events work team; needed until major redevelopment is complete and will not be replaced thereafter - Public Works vehicle - $22,500 for new utility truck to be used by Facilities department; old flatbed truck will be re-assigned to landscapers to improve efficiency • Interactive inspection system - $65,000 ($47,000 software and $18,000 hardware) to improve building inspection process and provide customer access to inspection -1- S, ~~ information residing in the existing Permits-Plus system; annual software maintenance of $7,300 begins in 2008 Key changes from the 2006 five-year projection previously included in the 15-year capital asset management plan are as follows: • Revenue projections and project costs updated to reflect our latest estimates • Crossroads streetscape -deleted from .the 2008 projection because it will be provided by the developer • Fire suppression in computer rooms - $35,500 added to protect public safety computer equipment • Town of Vail planning - $150,000 added as a placeholder for additional work to be done as an outcome of the Vail 2020 process now underway; may include updates to Vail Village master plan and/or Vail land use plan RETT Fund Rea Transfer Tax revenue projections have been updated to reflect our latest estimates. Some revenue from Arrabelle transactions previously anticipated in 2007 has been moved to 2008. Revenue from sales of the Lodge at Vail Chalets has been added to 2008. The attached schedule shows which projects are included each year. New projects included in the 2007 budget proposal are as follows: • Environmental Sustainability - $250,000 to fund programs and staffing for wind power; green programs; recycling, etc.; subject to agreement by Council and an ordinance change Turf top dresser - $12,000 for equipment to pull behind an existing tractor to top dress turf with sand and organics; suitable for spaces unable to be reached by larger equipment Key changes previously included in the 15-year capital asset management plan are as follows: • Revenue projections and project costs updated to reflect our latest estimates • Recreation master planning with VRD - $50,000 each in 2007 and 2008 as a placeholder for implementation of the GreenPlay recommendations, starting with updating the leases and operating agreements between the town and the Vail Recreation District • Public Art -reflects AIPP's request to have funding for public art at a level that is approximately 4% of the transfer tax revenue; subject to approval by Town Council • Bear-proof containers - $180,000 added to 2007 to allow for the purchase of containers compliant with the new ordinance. -2- Town of Vail Proposed 2007 Budget Timetab6e Contributions Council criteria discussion 05/02/06 Completed Out of cycle funding requests (if needed) 05106/06 Completed Deadline for return of Contribution packets 07/28/06 Completed Budget Guidelines Council discussion of budget timetable 05/02/06 Completed Council discussion of budget philosophies 06/20/06 Completed Guidelines distributed to department heads 06/22/06 Completed Presentation of 2005 audit report to Council 06/06J06 Completed 2006/2007 parking task force meeting TBD Capital budget request for county funds submitted TBD Staff prepares departmental budgets 06/30/06 to 08/04/06 Completed Council discussion of major revenue items 08/01/06 Completed Town Manager reviews departmental budgets 08/14/06 to 09/01/06 Completed Council discussion of 15-year Capital plan 09/19/06 Council discussion of 15-year RETT pan 09/19/06 Council discussion of 5-year Capital plan 10/17/06 Council discussion of 5-year RETT plan 10/17/06 Council review of first draft of Town Manager's budget 11/07/06 Council review of second draft of Town Manager's budget 11/21/06 Council review of Vail Reinvestment Authority 12/05/06 Budget Documentation and Reporting First reading of 2006 Supplemental Nurr~ber T~-vo 08/15/06 Completed Second reading of 2006 Supplements! Number Two 09/05/06 Completed First reading of 2007 budget ordinance 11!21/06 Second reading of 2007 budget ordinance 12/05!06 First reading of mil levy certification ordinance 11/21/06 First reading of 2006 Supplemental Number Three 11/21/06 Second reading of mil levy certification ordinance 12/05/06 Second reading of 2006 Supplemental Number Three 12/05/06 Mil levy certification deadline to Eagle County 12/15/06 Budget book submission (to State) 01/31/07. 10/12/2006 - 3 - 2007 Budget -Oct 17 Council Meeting TOWN OF VAIL 2006 BUDGET CAPITAL PROJECTS FUND SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE Proposed Ammended 2006 2007 2008 2009 2010 2011 Project Information Revenue Sales Tax 7,430,440 $ 5,968,000 $ 6,405,000 $ 6,825,000 $ 7,140,000 $ 7,455,000 35%of total sales tax projections Federal Grant Revenue 2,191,832 4,900,000 510,000 600,000 600,000 Bus replacements & Iniermodal site in 2008 Lease Revenue 190,000 187,800 187,800 188,550 192,300 192,300 Lease revenue from City Market & employee housing Project Reimbursement 357,000 27,000 CDOT Reimbursement for Intergovernmental Agreement on Street R&M Eagle County Grant Revenue 500,000 West Vail Fire Station Earnings on Investments and Other 19,000 16,000 11,000 17,000 20,000 20,000 Total Revenue 10,688,272 6,198,800 11,503,800 7,540,550 7,952,300 8,267,300 Expenditures Land Purchases Wendy's Property 2,026,000 Cost of land and associated surveys, soil tests, attorney fees, etc. Capital Maintenance Expenditures Bus Shelters 10,000 30,000 10,000 30,000 30,000 31,000 Parking Structures 662,875 455,000 935,000 480,000 540,000 910,000 Various Pking Structure Improv,'06 heat entry ramp,'07 elevator replacmnt Various Facility Capital Improv., '07 re-roof MV Fire Station,'OS re-roof E. Vail Fire Facilities 409,888 446,000 400,000 755,000 970,000 500,000 Station,'09 re-roof Library. Capital Street Maintenance 1,600,874 630,000 1,625,000 1,505,000 1,510,000 1,245,000 Street R&M related to Interngovernmental Agreement with CDOT Dobson Ice Arena 7,900 Creekside Housing Improvements - - - 60,000 Street Light Improvements 66,877 75,000 75,000 75,000 75,000 75,000 Add new street lights and refurbish residential lighting program Masierplan CostslDesignlW.Voil Fire Station contingent on the ability to fund Fire infrastructure improvements 770,264 2,000,000 975,000 operations. Remodel of Main Vail Station 50% Replace pumper'06, 50% pumper and refurbish Aerial Pumper'07, '08 Fire Fire Truck Rebuild !Refurbish 240,000 323,000 520,000 546,000 truck W. Vail ; '09 refurbish extrication equip Patrol Car Video Cameras 45,000 Jail Video System Upgrade 12,000 Police Radio AMP in parking structures 50,000 Would allow far radio coverage in lower levels of parking structures Comm Dev Plotter 9,000 Document Imaging 40,000 97,000 40,000 40,000 48,000 OCE maintenance, software upgrades, contract position Software Licensing 67,000 Computer SoftwarelHardware 80,417 72,000 43,000 52,000 78,000 50,000 Comm Dev Interactive Permit software 65,000 Allows customers to order inspections and review results online Fire Suppression in Computer Rooms 35,500 Desktop OS upgrades, replacement PC's, server upgrades, A5400 Website and e-commerce 12,000 20,000 12,000 12,000 20,000 12,000 Internet security & application interfaces 06 Gator for parking structure enforcement; '07 CEO vehicle & truck for Public Vehicle Expansion 45,429 44,800 Works -4- 2007 Budget -Oct 17 Council Meeting TOWN OF VAIL 2006 BUDGET CAPITAL PROJECTS FUND SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE Proposed Ammended 2006 2007 2008 2009 2010 2011 Project Information Donovan Park Pavilion 29,634 $400K in 2007 to change ventilation & improve noise Gymnastics Facility 12,000 Red Sandstone facility Flammable storage ! Mag Chloride secondary 24,000 Flammable storage cabinets,Mag Chloride secondary containment Fiber Optics in Buildings 15,000 15,000 15,000 15,000 15,000 Cabling l Network Infrastructure Way Finding Improvements 49,984 200712008: new variable message signs for parking structures; Info kiosks Buy-down Program 283,500 100,000 100,000 100,000 100,000 100,000 E Vail Radio Tower - 5,000 5,000 25,000 8,000 Tower used for dispatch systems Building Remodels 50,000 55,000 61,000 Networking upgrades 1 new UPS for computer room 45,000 CADlRMS 52,260 92,500 50,000 50,000 100,000 50,000 County wide Computer Aided DispatchlRecords Mgmt System Maintenance Paid for by Capital Fund 4,533,902 4,857,800 4,805,000 3,174,000 3,571,000 3,588,000 Capital Replacement Expenditures West & East Meadow Drive East Meadow Drive-Streetsrape Heat Village streetscape Crossroads streetscape Neighborhood Road Reconstruction Neighborhood Bridge Reconstruction Fire Breathing Apparatus Parking Equipment Replacement 800 Radio Equipment Heavy Duty Tire Changer (22 yrs old) GPS for Buses New copier for Comm Dev Replace Buses Replacement Paid for by Capital Fund Other Improvements I-70 Noise TOV Strategic Planning LH Parking Structure RFP Process Timber Ridge LegallZoning Timber Ridge Debt Service Guarantee Lionshead Improvements Construct streetscape, drainage, lighting, public art, landscaping; adds maintenance 907,092 1,100,000 1,720,000 from Library to Fire Station 965,000 1,180,000 Per Council's request 9121104 2,996,797 Removed a $1.3M item; developer responsible for streetscape in that area - - 2,215,000 6,240,000 6,940,000 Overhaul residential streets 1,750,000 1,750,000 Overhaul residential bridges 30,000 - - - - - Replacement of cylindersfcompressor - - - 400,000 495,500 227,000 Replacement of existing radios for PW, Fire, PD 17,500 362,500 17 000 2,398,942 , - 3,854,200 143,400 2,199,600 1,203,400 7,660,331 2,314,500 6,069,700 4,735,400 10,189,600 8,143,400 592,209 250,000 250,000 250,000 250,000 250,000 168,282 150,000 - 50,000 Including Village, LionsHead, West Vail, Strategic/Community Planning 42,500 25,000 Continue implementation of drainage master plan,'06 wlCap Streets 925,000 Design costs to implement Tawn improvements: Construction costs for LH 200,695 Redevelopment will be funded from developer contributions, TIF & other sources -5- 2007 Budget -Oct 17 Council Meeting TOWN OF VAIL 2006 BUDGET CAPITAL PROJECTS FUND SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE Proposed Ammended 2006 2007 2006 2009 2010 2011 Projectlnformation Intermodal Site - - 4,000,000 Federal funding included in revenue Total Other Improvements 1,953,686 400,000 4,250,000 250,000 300,000 250,000 Discretionary Projects Bio-Mass Study 50,000 Frontage Road -Ford Park 4,200,000 Municipal Bldg - HVAC Renovation 2,400,000 Creeksitle Housing Improvements 588,000 LH Information Center Renovation 550,000 Total Discretionary Projects 50,000 - - - 7,738,000 Total Expenditures 16,173,919 7,622,300 15,124,700 8,159,400 14,060,600 19,719,400 W. Vail Station Bonds - 2,000,000 Certifcaies of Participation (GOP's) 25 year term Main Vail Renovations Bonds - 925,000 (COP's)15 year term W. Vail Station Debt Service (57,213) (164,425) (162,450) (165,425) (165,425) Main Vail Renovations Debt Service - (31,914) (153,828) (151,173) (151,173) Transfer for Debt Service (2,236,2D0) (2,322,497) (2,321,825) (2,320,363) (2,317,803} (2,323,004} To fund debt service on all Town bonds Transfer From General Fund 2,000,000 Transfer io General Fund Total Financing _ (236,200) (379,710) (1,593,164) (2,636,641) (2,634,401) (2,639,602) Revenue Over (Under)Expenditures (5,721,847) (1,803,210) (5,214,064) (3,255,491) (8,742,701) (14,091,702) Beginning Fund Balance 10,249,191 4,527,344 2,724,134 (2,489,930) (5,745,421) (14,488,122) Ending Fund Balance $ 4,527,344 $ 2,724,134 $ (2,489,930) $ (5,745,421) $ (14,488,122) $ (28,579,824) -6- TOWN OF VAIL 2007 BUDGET Real Estate TransferTax Fund Five•Year Summary of Revenue and Expenditures 2007 Budget -Oct 17 Council Meeting Proposed Ammended 2006 2007 2008 2009 2010 2011 Projectlnformation REVENUE Real Estate Transfer Tax Federal Grant Golf Course Lease Lottery Revenue Project Reimbursements Earnings on Investments and Other Transfer from GF Recreation Amenity Fees Total Revenue EXPENDITURES RETT Collection Casts Park, Path & Landscape Maintenance Rec. Path Capital Maint Tree Maintenance Forest Health Management VRD Agreements !Recreation Master Plannii Street Furniture Replacement ADA Compliance wl VRD Katsos Ranch Bike Path Cascade Skier Bridge Cascade Bike Path Widening of W.Haven Dr. Ped Bridge Timber Ridge-Buffehr Creek Rtl separation Lionsheatl to Meadow Bridge Streamwalk DA & Safety improvements Trailheatl Development Village Streetscape Design & Implement Meadow Drive Frontage Road Bike LaneslTrails Dobson Roof Replacement Raw Wafer project Stream Tract Incursion Survey Big Horn Park -Per Safety plan Red Sandstone Park -Per Safety plan Ford Park Safety Improvements Stephens Park Safety Improvements Buffehr Creek Park Safety Improvements Ellefson Park Safey Improvements Retrofit Park Restrooms - 3 seasons Park 1 Playground Capital Maintenance Public Art 6,175,000 $ 8,179,952 $ 7,048,300 $ 6,825,400 $ 7,301,200 $ 6,888,300 119,435 123,018 126,708 130,509 133,800 137,100 20,000 20,000 20,000 20,000 2a,aoo 20,000 202,034 150,000 56,500 57,000 65,000 75,000 77,300 79,600 9,378 125,000 125,000 25,000 25,000 25,000 25,800 6,707,347 8,654,970 7,285,008 7,075,909 7,557,300 7,150,800 Grant award for -fimberRidge-Buffehr Crk road seperation VRD ADA compliance &Greenplay, Cascade Village, Holy Cross For Manhole cover sales profits in 2005 308,750 408,998 352,415 341,270 365,060 344,415 Collection fee remitted to the General Fund 1,213,768 1,260,802 1,253,900 1,360,453 1,401,267 1,510,185 Ongoing path, park and open space maintenance, project mgr 112,000 216,300 222,789 229,473 236,357 243,448 Capital maintenance of the town's rec. path system 72,651 87,000 60,000 60,000 65,000 65,000 Tree health within the town; spraying, removing, new trees 342,188 250,000 250,000 250,000 250,000 250,000 Pine beetle mitigation in conjunction w! forest service 60,000 50,000 50,000 - - Recreation master planning with VRD contract with Greenplay 55,491 20,000 20,000 20,000 25,000 25,000 Additions and replacement of street furniture 120,000 50,000 Shared costs with VRD -recreational facilities 500,000 750,000 Resurface rec path from Sunburst to E. Vail 60,000 - Adjustment to skier bridge reconstruction per June 6th Council Meeting 313,984 - Widen recreation path from W. Haven to tennis courts 94,620 - - 675,000 Fram TimberRitlcle to Roost - - - 202,500 - - 225,000 24,392 21,000 22,100 23,200 Improve lrailheads 1,250,000 - 1,042,027 920,000 1,250,000 Construct wideneu 6' shoulders along all frontage roads; first priority is Blue - - 1,275,000 675,000 715,100 Cow Chute to East Vail 500,000 27,557 Convert parks from treated water to raw wafer 34,881 218,997 Funtl Path from Red Sandstone Pedestiran Brdg to Roundabout 58,000 386,000 304,000 2oa,ooo 95,000 100,000 105,000 110,000 115,000 90,000 To maintain playgrounds, restrooms, etc. 261,578 186,644 265,031 217,900 207,063 224,116 Adjusted to approx. 4% of RETT -PENDING APPROVAL -7- TOWN OF VAIL 2007 BUDGET Real Estate Transfer Tax Fund Five•Year Summary of Revenue and Expenditures Art in Public Places Bear Proof Containers Alpine Garden Support Black Gore Creek Sand Mitigation Seibert Circle Donovan Park White Water Park Gore Creek Promenade Bridge Skate Park Vail Memorial Park Booth Creek Playground Ford Park Masler Plan -Improvements Lionshead park Landscape Medians Public Resfrooms Environmental Suslainability Turf Topdresser Open Space Land Acquisition Capital Paid for by RETT Funds: Discretionary Projects Greenhouse Booth Creek Park Redevelopment Dobson Ice Arena Tennis Censer Improvements Golf Course & Clubhouse Improvements Nature Censer Total Discretionary Projects Total Expenditures Revenue Over (Under)Expenditures 2007 Budget -Oct 17 Council Meeting Proposed Ammended 2006 2007 2008 2009 2010 2011 Projectlnformation AIPP salary and operating expenses related to RETT ('07 & beyond include 58,732 60,356 62,167 64,032 65,953 67,932 GF's portion) 19,500 180,000 In TOV parks & trailheads; '07 bring our cans into compliance 80,000 54,080 56,243 58,493 58,493 58,493 06 Interpretive stationslpavers 100,000 100,000 100,000 100,000 100,000 100,000 62D,706 49,050 118,317 Funds 3rd hole at Whitewater Park 295,000 400,000 Per councils request 10119/04 50,000 Part of council's contributions 422,000 Resulting from Recreation Master plan (parking, recreation buildings); Left 100,000 1,500,000 1,575,000 1,650,000 entry lane; Re-rnaster Ford Park blc of parking potential 139,000 928,000 570,000 Crossroads construction a factor; may be in 07108 420,000 W. Meadow Drive & Vail Road (linked to W. Vail Fire Stn) 250,000 250,000 250,000 250,000 250,000 Wind power; Green programs; Recycling, etc PENDING APPROVAL 12,000 793,447 8,992,636 6,941,180 9,053,645 6,037,321 5,808,293 3,228,589 100,000 New and expanded greenhouse 2,800,000 Reconstruct playground 77,200 700,000 45,000 80,000 56,000 62,000 80,000 483,750 468,900 100,000 252,541 350,000 140,000 - 639,750 608,100 800,000 517,541 3,230,000 8,992,636 7,580,930 9,661,745 6,637,321 6,325,834 6,458,589 (2,285,289) 1,074,040 (2,376,737) 238,588 1,231,466 692,211 Beginning Fund Balance 7,483,505 5,198,216 6,272,256 3,895,519 4,134,108 5,365,574 Ending Fund Balance 5,198,216 $ 6,272,256 $ 3,895,519 $ 4,134,108 $ 5,365,574 $ 6,057,785 -8- Base transactions (excludes sales greater than $10 million) Sales greater than $10 million Total Real Estate Transfer Tax Revenue Town of Vail Real Estate Transfer Tax Projection Actual 2005 2006 2007 2008 2009 2010 2011- 4,956,666 5,280,000 5,539,500 5,820,000 6,121,000 6,430,000 6,740,000 1,249,392 895,000 2,640,452 1,228,300 704,400 871,200 148,300 6,206,058 6,175,000 _ 8,179,952 7,048,300 6,825,400 7,301,200 6,888,300 Major Redevelopment Projects and Other Sales Greater Than $10 Million 2005 2006 2007 2008 2009 2010 2011 Arrabelle Arrabelle Crossroads Crossroads Crossroads Founders' Park Garage Forest Place Forest Place Four Seasons from Chateau Gore Creek Place Lodge at Vail Chalets One Willow Bride One Willow Bride One Willow Bride One Willow Bride One Willow Bride One Willow Brid e Vail Marriott Vail Mountain Lod e Vail Plaza Hotel Vail Plaza Hotel Vail Plaza Hotel Vail Plaza Hotel Vail Plaza Hotel VailGlo/LionsHead Inn Westhaven Condos -9- TO: VAIL TOWN COhNCIL TQ-Il~t ~F Yl'llL V STAN ZEMLER FROM: PAM BRANDMEYER Town Manager DATE: 12OCT06 RE: HIGHLAND MEADOWS Inquiries have been made of Council and staff in re: to the potential annexation of the Highland Meadows subdivision into the Town of Vail. What follows constitutes research town staff has completed with implications toward increased staffing levels and capital costs. It will be presented division by division. I. Acceptance of Streets: Highland Meadows Subdivision is located south of Gore Creek on a north facing slope at the wept end of town. The subdivision is comprised of two filings and a resubdivision of several Lois in the second filing, the roads within the subdivision include a portion of Alpine Drive, Meadow Brook Drive, Sequoia Trail, Tahoe Drive, Vermont Court and Vermont Road, which were constructed in the late 1970's. Several geotechnical studies have been completed an the subdivision. The reports from 1982 and 1983 indicate concerns with the stability ofi soils within the development. The site has slopes that vary from 15% to 28%, evidence of several springs throughout the site, and evidence of a large slide in the past. Due to the northern exposure, this site will experience a greater snow pack, slower snow melt, and therefore a generally increased surface and ground water flow. The original subdivision roadways were desig~~e{.1 to include .surface and subsurface drainage systems. The surface sys':ems •,~ere caliec~ion ditches along the road edges, which are visible, and the subsurface systems v~+ere slotted pipes, but the extent to which the subsurface systems were installed is in question due to the lack of information on the as-built drawings. One of the maar reasons far the instability of the soils is the amount of subsurface water. Most of the subsurface water that is removed through subsurface systems is often reintroduced into the ground when the water is discharged into the roadway drainage ditches. Another canti~ibuting factor is that the overall site drainage has been altered to discharge a rya}ority of tt;e runoff at a location which once had a small watershed. According to Eagle County, the existing condition of the pavement surface of these roads, based on a national standard index, an a scaia of 0 to 100, ranges from poor (63) to excellent (94) (See table). Those paverent segments rated as excellent were recently asphalt overlaid in 2004. This asphalt overlay increases the pavement surface rating temporarily and is typically a "band-aid" fix for poop pavement substructure. Amore detailed subsurface investigation shaulu' be u€.de€~takeri if these roads were to be annexed. For comparison purposes, the Todvn of ~/ail currently maintains 32 miles of roadways of which ~50% are at a level of 80 or g°eater, ~25% above 70, ~14% above 50 and 11% below 50. The ~1.5 miles of the 3Q-~ year old Highland Meadow roads have never been fully reconstructed and therefore, if taken over by the town, would be a candidate for reconstruction within the next 5 to 10 years, at a minimum cost of $4.3 million in today's dollars. ~Che town currently has approximately 5.4 miles of road in this same status. Highland Meadow roads wo~:ald increase the town's aged road inventory by 75 South Frontage Road Vail, Colorado 81657 • 970-479-2106 /FAX 970-479-2157 • www. vailgov. eom ~~~ RECYCLED PAPER almost 30%. Currently over 8G% of tf~ie town owned road network has been reconstructed with the oldest being in 1987. Based on the information provided within the geotechnical studies, county information, infrastructure age, and site visits: safety, drainage, pavement structure, and geometric improvements will be required in the near future. With an upgrade and extension to the existing surface and subsurface drair:age systems and the installation of safety devices, the overall impact on the roadway surface at~d pavement structure would lean toward a total reconstruction of the roadv~ray. The costs for this work, not including the construction of needed retaining walls, nor tine cost of negotiating and obtaining additional road and drainage easements, is estimated at approximately $530 (2006 dollars) per linear foot (LF} of road and is broker, down as follows: Street Name Length Reconstruction Copt Alpine Drive (63-69) 2250 I_F Meadow Brook Drive (94) 670 LF Sequoia Trail (69} 330 LF Tahoe Drive (77) 1259 LF Vermont Court (76) 45~~ LF Vermont Road (63-94) 3150 LF Total: 8100 LF (*) Current PCI Rati~~g II. West Vail South IVlaintenance West Vail South Streets (L_F) 18000 Linear Feet Highland Meadow Streets (LF) 8100 Linear Feet Task Description ~`~~! South Costs High~iar~d Meadows Costs Sweeping v 10,958.GG ~ 4,931.10 Snow Plowing $ 46;564.00 ~ 20,953.80 Snow Hauling $ 16,666.00 5 7,499.70 Maintenance $ 909.00 $. 409.05 Traffic $ 10,058.00 ~ 4,526.10 Snow Shoveling $ 5,700.00 S 2,565.00 Trash $ 10,650.C0 S 4,792.50 Cinders 'Based on 43 mi!:;s U 2,500.00 Drainage Based Sandstone $ 8,100.00 Equipment Maintenance 'Baszd 32 Artiles 4~ 6,000.00 Capital Maintenance 'Based 4u Yr. Life ~ 24,000.00 _8 86,277.25 Add Contingency of 20% S 103,532.70 $1,192,500 $ 355,100 $ 174,900 $ 662,500 $ 238,500 $1,668,500 $4,293,000 Additionally, the street division would need one more lull time operator I (HEO I) and one full time seasonal operator I (Sea:~onal HBO} year 'round for all maintenance. The HEO ! would cost: $37,700 salary + X14,900 iri ben:.fits; the Seasonal HEO 1 (winter only) would cost $16,640 salary + $2,000 in benefits. If as staff states it would be necessary to retain the Seasonal HEO year 'round, staff would need to talk about changing one of the current winter seasonal HEO's to fiull time year-round, thus raising the salary/benefits overall annual cost. Charlie Turnbull, streets and roads division, states the cost of cinders, plowing, fuel cost, overtime and contract hauling (unless the town purchases the tandem truck outlined in the following paragraph) would increase tremendously. In the summer, streets and roads would have to pull ditches, grade shoulders, repair signs and sweep streets. Staff is estimating they would need two additional pieces of equipment for maintenance and snow removal • 5 ton truck set up for plowing/sandingimagnesiurn chloride at a cost of $153,800 (similar to a truck budgeted for '07) • Tandem truck for increased hauling of snow at a cost of an additional $128,200. III. Fire: Current costs for fire to roll to a fire call in out-of-district Highland Meadows is: $496.00 one engine + fire personnel for the first hour (this charge covers fuel, mileage, wear and tear). If a ladder truck is needed, additional costs are: $683.00 per hour for the apparatus + 4 person crew Given the uncertain status of the West Vail Fire Station, if the station is built and operational by the time an annexation occurs, potential costs could be absorbed without further personnel. If the West Vail Fire Station is not operational, fire staffing could certainly be impacted. IV. Bus Service: assuming residents in the Highland Meadows subdivision would want some level of bus service to their neighborhood, transit has prepared the following scenario: - 30 minute bus service, 8 hours/day - Would require the purchase of one 21 foot, 20 passenger 4X4 Cutaway bus C~~ $75,000. In the event this cutaway broke down, purchase of an additional bus or no service during repairs would be suggested. - 15 mile round trip from the Village Transpo~ation `enter X 16 trips/day = 240 miles X $1.50/mile for Heavy Equipment Fund ((HEF) _ $360/day. - Driver @$20/hour X 8 hourslday = $160,~day. - TOTAL DAILY COST = $520.00. Winter scenario: - December 11 to April 15 = 126 days X $520!day = $65,520 + capital rolling stock investment V. Finance: An estimate from t he coranty on assessed valuation of $13,997,180 would result in potential annual properly tax revenue of approximately $46,000.00. Please find a second memararrdum dated ~ugusf 15, 2006, from the Community Development Department which provides a sung nary of the annexation process. Should Council wish a higher level of specificity in artier to respond to these inquiries, staff would ask direction on what further information would be helpful. MEMORANDUM TO: Town Council FROM: Community Development Department DATE: October 17, 2006 SUBJECT: Annexation Process Summary I. PURPOSE During recent Town Council discussions related to the potential annexation of the Highlands Meadows neighborhood, the Town Council requested that Staff. prepare a summary of the annexation process. The following is a brief outline of the steps associated with the annexation of lands into the Town of Vail. 11. ANNEXATION PROCEDURES Neither the Vail Town Charter nor the Vail Town Code establishes specific policies or procedures for the annexation. of sands into the Town of Vail. Therefore, the provisions of Article 31-12, Part 1 (a.k.a. "Municipal Annexation Act of 1965") of the Colorado Revised Statutes (CRS) shall apply to any proposed annexation. The following is a brief summary of the procedures applicable to a potential annexation of the Highlands Meadows neighborhood or similar areas: Step 1: Eligibility for Annexation An area is eligible for annexation if: a) Not less than one-sixth of the perimeter of the area proposed to be annexed is contiguous with the Town of Vail. b) A community of interest exists between the area proposed to be annexed and the Town of Vail; that said area is urban or will be urbanized in the near future; and that said area is integrated with or is capable of being integrated with the Town of Vail Step 2: Initiation of the Annexation Process Annexation procedures are generally initiated by one of three methods: a) Initiation by the Annexing Municigality: The Town of Vail may only initiate the annexation of "enclaves" and Town owned lands. Therefore, annexation of the Highlands Meadows neighborhood or similar areas must be initiated by either a petition for annexation or a petition for an annexation election. b) Petition for Annexation: The landowners of more than 50% of the Highland Meadows neighborhood area, excluding public streets, may petition the Town of Vail for annexation. c) Petition for an Annexation Election: At least seventy-five qualified electors, or ten percent of the qualified electors, whichever is less, may petition the Town of Vail to commence proceedings for the holding of an annexation election in the area proposed to be annexed. Step 3: Setting. a Hearing Date As a part of a resolution finding substantial compliance of an annexation petition or of a petition for an annexation election with the standards outlined in the CRS, the Town Council shall establish a date; time, and_ place for a hearing to determine if the proposed annexation complies with the eligibility standards of the CRS. The hearing shall be held not less than thirty days nor more than sixty days after the effective date of the resolution setting the hearing. Step 4: Annexation Impact Report The Town of Vail shall. prepare, an impact report concerning the proposed annexation at least twenty-five days before the date of the hearing and shall file one copy with the Board of County Commissioners within five days thereafter. A report is not required for annexations of ten acres or less in total area or when the Town of Vail and the Board of County Commissioners agree that the report may be waived. An annexation impact report shall include, as a minimum: a) A map of the Town of Vail and the adjacent territory to show the following information: . (I) The present and proposed boundaries of the Town of Vail in the vicinity of the proposed annexation; (II) The present streets, major trunk water mains, sewer interceptors and outfa-Is, other utility lines and ditches, and the proposed extension of such streets and utility lines in the vicinity of the proposed annexation; and (III) The existing and proposed land use pattern in the areas to be annexed; b) A copy of any draft or final pre-annexation agreement; c) A statement establishing plans for extending municipal services into the annexation area. d) A statement establishing the method under which the Town of Vail plans to finance the extension of any municipal services into the annexation area; 2 e) A statement identifying existing districts within the annexation area; and f) A statement on the effect of annexation upon local-public school district systems. Step 5: Hearing and Findings Any person may appear at the hearing and present evidence upon any matter to be determined by the Town Council. Upon the completion of the hearing, the Town Council, by resolution, shall make findings of fact and conclusion on the following: a) Whether or not the area is eligible for annexation, and b) Whether or not an annexation election is required; The Town Council shall also determine whether or not additional terms and conditions are to be imposed as part of the annexation. Step 6(a): Annexation without Election If the adopted resolution of the Town Council determines that the area is eligible for annexation, that an election is not required, and that no additional terms and conditions are to be imposed, the Town Council may annex the area proposed to be annexed by ordinance. The annexation shall become effective upon the effective date of the annexing ordinance. For the purpose of general taxation the annexation shall be effective on and after the following January 1. Step 6(b): Annexation pursuant to Election If the Town Council determines that an annexation election is required or that additional terms and conditions should be imposed upon the area proposed to be annexed, an election shall be called to determine whether a majority of the qualified electors approve the annexation and any related terms and conditions. Any landowner owning land in the area proposed to be annexed may vote, irrespective of whether he or she is a qualified elector. The Town of Vail shall petition the district court to hold an annexation election. The district court will appoint election commissioners to conduct an election of all the qualified electors and landowners. If a majority of the votes cast are against annexation or the vote is tied, the court shall order that all annexation proceedings to date are void and the Town of Vail shah proceed no further with annexation proceedings. 3 If a majority of the votes cast are for annexation, the court shall order that said area may be annexed into the Town of Vail by ordinance and the Town may impose any terms and conditions approved in the election. All costs and expenses associated with an annexation election shall be paid by the Town of Vail. III. ACTION REQUESTED OF THE TOWN COUNCIL This memorandum was prepared for informational purposes only. No action is being requested of the Council at this time. 4