HomeMy WebLinkAbout2006-10-17 Support Documentation Town Council Work Session
TOWN COUNCIL
WORK SESSION
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:20 P.M. TUESDAY, OCTOBER 17, 2006
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. George Ruther ITEM/TOPIC: Site Visit. A request to proceed through the
development review process with a proposal to install a new
manhole, sanitary sewer line and retaining wall on the Town-
. owned stream tract parcel adjacent to the Vail Mountain View
Town home development site, located at 442 South .Frontage
Road. (20 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny the applicant's request to proceed through
the development review process.
BACKGROUND RATIONALE: The Eagle River -Water and
Sanitation District and the owners of Vail Mountain View town
home development site are in the process of undergoing
development review of an application to install a new manhole,
sanitary sewer line and retaining wall on Town of Vail property,
located upon Tract B, Vail Village 5th Filing. The new manhole,
sanitary sewer line and retaining wall •are required to facilitate the
redevelopment of the old Apollo. Park condominiums. Currently,
the sanitary sewer line runs through the center portion of the
development site. The new retaining wall is needed to ensure
adequate soil cover exists overtop of the new sewer line to
prevent freezing during the winter months. The Town Council, as
the property owner of Tract B, must grant the applicant permission
to proceed through the development review processes. Should
the Town Council grant permission to proceed, the applicant will
proceed with the appropriate development review applications for
Design Review Board review and consideration.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Town Council grants permission
to proceed through the development review process.
2. George Ruther ITEM/TOPIC: A request to submit a development application to
the Town of Vail Community Development Department for the
redevelopment of the Holiday Inn/Apex Lodge in West Vail in the
absence of an adopted West Vail Redevelopment Master Plan.
(20 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny the applicant's request to proceed with a
development review application.
BACKGROUND RATIONALE: In 2005, the owners of the Holiday
Inn/Apex Lodge submitted a development application to the Town
of Vail Community Development proposing an amendment to the
Vail Land Use Plan and the Official Zoning Map of the Town of
Vail. The purpose of the application was to facilitate the
redevelopment of the existing Holiday Inn/Apex Lodge. Upon
consideration of the application and the concurrence of the
property .owner, the review of the application was put on hold
pending the outcome of the West Vail Redevelopment Master
Plan process. To date, the master planning process for West Vail
remains in progress. Not withstanding the ongoing efforts of the
master planning process, numerous conclusions have been
reached and are likely to remain unchanged. For example, the
master planning goals and objectives have been identified and
documented in the draft plan and will continue to be used to guide
the formulation of the final document. These same goals and
policy objectives would be used in the evaluation of any pending
development applications regardless of the timing of its final
adoption.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Vail Town Council grants the
owner of the Holiday Inn/Apex Lodge in West Vail permission to
submit a development application to the Town of Vail Community
Development to facilitate the redevelopment of the Holiday
Inn/Apex Lodge.
3. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.)
4. Nina Timm ITEM/TOPIC: Commercial Linkage and Inclusionary Zoning for
Employee Housing Mitigation. (15 min.)
BACKGROUND: At the previous two Town Council meetings the
Town Council has been discussing employee housing strategies
to "keep up" with housing for 30% of the new jobs being
generated. Commercial Linkage and Inclusionary zoning have
been identified as key strategies to achieve the Town's goal of
housing 30% of the workforce in deed restricted units in the Town
of Vail. Anticipated new development will add an additional 1400
new jobs in the Town. Town Council will adopt housing policies
that achieve the goal of housing 30% while balancing other goals
of the Town of Vail
ACTION REQUESTED OF COUNCIL: Receive information on
what uses are generating the 1400 new jobs previously discussed.
Review input received by Council on next steps.
STAFF RECOMMENDATION: None at this time.
5. Greg Hall
ITEM/TOPIC: Review and comment on the long range issues of
parking as was discussed with the parking Task Force. (30 min.)
ACTION REQUESTED OF COUNCIL: Listen and provide
comment on long range solutions to meet the projected parking
shortfall.
BACKGROUND RATIONALE: The current parking deficit of
parking spaces to meet the goal of providing sufficient parking for
90 % of our demand days (15 overflow days in a 150 day ski
season) is 400 spaces. In the future the total number of spaces
short is projected to be a total 1000 spaces. Review the rationale
of how 1000 spaces was determined and comment. Review
options of placing the 1000 spaces within the town of Vail and
comment. Two location scenarios were reviewed: one using three
sites to spread the new spaces between Ford .Park, LionsHead
Parking structure and the west LionsHead area; and the other
scenario was to not consider Ford park as a solution. The parking
task force has listened to the presentation and voted on a initial
recommendation. Their direction was they will need to know costs
and ways to pay for the projects to make final recommendations.
Comments from Vail 20/20. will also be discussed.
6. Kathleen Halloran ITEMROPIC: Five-year Budget Projection Overview. (15 min.)
ACTION REQUESTED OF COUNCIL: Discussion of the five-
year projections for the Capital Projects and RETT Funds.
BACKGROUND RATIONALE: As part of the budget process, we
include five year projections for the major funds of the Town of
Vail.
STAFF RECOMMENDATION: Comments and discussion of-the
five year projections.
7. Pam Brandmeyer ITEM/TOPIC: Background for annexation process. (10 min.)
BACKGROUND RATIONALE: Council had requested
information re: basic steps and processes toward annexation
within the State of Colorado. Attached you will find two
memoranda. The first outlines in a general fashion the processes
sef by state statute and governing annexation. The second memo
from staff is a composite of estimates for roadway improvements
and paving, street maintenance, bus service, and so on, as well
as an estimate of property tax that could be collected from this
Highland Meadows area. As a brief background, Highland
Meadows originally was a part of the Town of Vail until September
1985, at which time the entire West Vail area, approximately
Matterhorn Road west off the South Frontage Road, and Buffehr
Creek Drive west off the North Frontage Road, were ordered
deannexed from the town. A lawsuit had been filed in 1980 by a
consortium of West Vail property owners who challenged the
original West Vail annexation. Many of their claims against the
Town of Vail were upheld by the court. Although most sections of
this West Vail area re-annexed to the Town of Vail through
individual elections throughout 1986 and 1987, Highland
Meadows (including the properties adjoining the Savory Inn/Elliott
Ranch, Marriott Streamside, the Gore Creek Townhomes (a
twelve unit property owned by the town), the far west section of
Intermountain, and so on, chose not to do so. Interest has been
expressed by some residents of the Highland Meadows
subdivision to annex to the Town of Vail.
STAFF RECOMMENDATION: Receive direction from Town
Council.
8. Matt Mire ITEM/TOPtC: Discussion of ORDINANCE NO. 26, SERIES 2006, AN
EMERGENCY ORDINANCE DECLARING THE TOWN COUNCIL'S
INTENT TO ADOPT AN ORDINANCE ESTABLISHING EMPLOYEE
HOUSING REGULATIONS FOR COMMERCIAL AND RESIDENTIAL
DEVELOPMENT ,AND REDEVELOPMENT, AIVD APPLYING SUCH
REGULATIONS TO NEW DEVELOPMENT APPLICATIONS. (15,min.)
BACKGROUND: In May, 2006 the Town of Vail engaged RRC
Associates, Inc. to prepare a Town of Vail Nexus/Proportionality
Analysis for Employee Housing Mitigation Programs. The
purpose of this was to create a legal basis for assessing an
employee housing mitigation requirement on commercial and/or
residential development. That study is nvw complete and its
findings have been presented to Town Council. Prior to adopting
any regulations regarding employee housing, the Town Council
would like to ensure that it has provided adequate opportunity to
educate the public about employee housing. The Town Council
has further determined that additional time is necessary to study
employee housing options before adopting new employee housing
regulations. As such, rather than impose a moratorium on
development to give the Town adequate time to study employee
housing options,~the Town would like to allow new development
applications to be submitted during the study with the
understanding that those developments will be subject to the
pending employee housing regulations when and if those
regulations are adopted by the Town Council.
ACTION REQUESTED OF COUNCIL: Consider Ordinance No.
26, Series 2006, for approval.
STAFF RECOMMENDATION: Approve Ordinance No 26, Series
2006.
9. ITEM/TOPIC: Information Update. (10 min.)
• Annual Town Meeting.
Two dates are being held at Donovan Pavilion for the Annual
Town Meeting: Tuesday, January 9, 2007, or Thursday, January
11, 2007. Council is requested to finalize a date and time for this
annual event.
10. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
11. Matt Mire ITEM/TOPIC: Overview of Corum's proposal for redevelopment of
Timber Ridge, (2 hrs.)
BACKGROUND: The Town of Vail and Timber Ridge Affordable
Housing Corporation issued a Request For Proposals (RFP) in
July, 2005. The RFP .stated two goals for redevelopment:
Maintain 600 beds of affordable rental housing and retire the
existing debt on the property of $22,000,000. Corum Real Estate
Group was selected through that process to redevelop Timber
Ridge. Since Corum has been selected they have been working
on numerous iterations of their response to best meet the goals of
the Town. At this point in time, they have aresponse/program
that meets both of the RFP stated goals.
ACTION REQUESTED OF COUNCIL: Listen to Corum's
presentation on how they have reached the proposed program to
date. Based on the realities of the response/program, provide
direction to Corum and staff on if and how Corum should continue
to work on the submitted response/program.
STAFF RECOMMENDATION: Provide Corum and staff with
specific direction based on the current response/program.
12. ITEMROPIC: Adjournment. (5:00 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, NOVEMBER 7, 2006 IN THE VAIL TOWN COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 48-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
Mauriello Planning Grpup
September 26, 2006
Town Council
Planning and Environmental Commission (PEC)
Town of Vail
75 South Frontage Road
Vail, Colorado 81 657
Re: Redevelopment of Holiday Inn/Apex Lodge in west Vail
Dear Town Council and PEC Members:
Mark Cervantes and I represent the owners of the Holiday Inn/Apex Lodge in regard to
the redevelopment of their property located in west Vail. As you are aware, last year at
this time my client made application to amend the Town's land use plan and rezone the
Holiday Inn property to facilitate the redevelopment of the property. The existing hotel
and residential condominium uses are currently nonconforming uses on the property
which prohibits their redevelopment.
The town staff, at the direction of the Planning and Environmental Commission,
requested that we put a hold on the amendment application to allow the Town some time
to study the area and work towards a master plan for west Vail. At that time the staff
believed the master planning effort would take four months to complete. The concept of
the delay was to allow enough time for the Town and the community to study the area
and come up with some initial concepts before having the Holiday Inn project move
forward. We believe that goal has been achieved and a great deal of planning and
direction has been received through numerous community and committee meetings.
The purpose of our desire to meet with the Town Council is to hear directly from the
Town Council whether or not it is appropriate for us to take the time and expend the
resources to prepare a redevelopment plan and move forward in the process even
though the master plan for west Vail has yet to be adopted. We want to avoid
spending substantial resources now only to hear at the I I t" hour that we need to wait
for the master plan to be completed. We are not asking you to evaluate the merits of
our redevelopment concepts, simply to allow us to move forward.
If we get the directtion from the Town Council to move forward, an application ~s I~kely to
be submitted after the first of the year based on all of the work necessary to prepare an
application.
So that the Town Council and P1;C understand our current concepts for the
redevelopment of the property we have provided the summary below and a set of very
cursory plans (attached) for your revtiew.
The owner has part~c7pated m the west Vail master planning process and has responded
to many of the concepts and models generated ~n that process. For instance, the focus
on west Vail as mare of a local services area is reflected rn the amount and character of
the retail and office space provided. The circulation plan specifically responds to
Town's concept to create a secondary retail street and the Town's desire for live beds
and employee housing are also included in the current plans. The proposed
condom~n~ums and fractional fee units wFll range ~n size from 550 to I , 100 sa. ft.
making them well suited for a rental management program, thus resulting ~n a high
occupancy rate.
The conceptual plans include approximately:
• 80 true hotel rooms (an increase over what exists today);
• 130 fractional fee units with sq. ft. ranging tin size from 550 sq. ft. to I , l 00 sq.
ft. and managed ~n a rental program;
• 130 residential condomm~um units ranging m size from 550 sq. ft. to I , 100 sq.
ft. and managed m a rental program;
• employee housing units, number of beds yet to be determined but will be included
an-site;
• 3,000 sq. ft. of restaurant space or 300 Seats, occupied by local oriented
restaurants as exist today;
• 7,400 sq. ft. of leasable office space/commercial space;
• 32,000 sq. ft, of ground floor retail space;
• 22,000 5g. ft. of meeting room/conference space;
• 9,000 sq. ft. of recreational/general commerctial space;
• 400 plus underground parking spaces; and
• Building ranging from 4 to C stones (four stones existing today).
We appreciate the opportunity to work with the Town in order to take the next step
from planning to realizing a redeveloped west Vail community.
Sincerely,
~~-
Mark Cervantes
Director of New Development
and Real Estate Sales
Domm~c F. Mauriello, AICP
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A~~~ LEVEL eS] 16,000 1,158 16.115 11,126 I.60B 6,616 16115 83,]00 \VI
III LEVEL.64 11,515 N,B26 6,900 1!,888 7,OW t7,Y50 11,550
,- LEVEL+76 11,515 10,815 6,9W 11,080 7,W0 Ii,150 72,550 ~ '-L,I~r ~i
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LEVEL e91 21,900 9,150 11,210 51,26D y ~, 1~~•~e (.1f
PROPO6ED 188,700 16,635 31,115 7,150 69,935 110,800 IB,100 8,975 15,900 102,950 818,060 IV (,:(/ 5
]8.58% 7.20% 5.00% I.ISF 9.15% 11.10% IBI% 8.51% 1l5% 15.59% { J ~~ 1~~
-= t6.E9% IS.OSE 565fie 109615 ';15 "OBr
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Park108 198,200 70.58•%
\ CommerclavReh'VOX Ce 53 doe 86,500 f3]5A •taaeM ewwsemee Rar6urt -- -- -
Holel 66,800 69,936 9.15% Sig 6jarnson Jl, AJA
FrovYlonplFxnawnhomelCOnde 186.]80 181516 78.18%•5eM9k RalEmre
'~ ~ 517,212 529,210 EAGLESN010
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a~~= WEST EAGLE RANCH
~ UIG Park 6eH. Perk Hohl Fncl. Fee Townhomes Condo PARKING UNITS R0. EOX 5228
LEVEL.u 1zr 'EAGLE. CDLDRADO 81631
221 B 970,3281158 GHONEIFAX
' LEVEL aiB 181 181 0
- LEVEL a42 21 19 m d , 970d90~5339 CELLUfAR
LEVEL a51 11 1e 9 p ,y 4
LEVEL.61 1 7 11 15 1 19 f/ B2
' ~ LEVEL r15 21 JS ;9 0 IS Q Qf COLD
~j\\ LEVEL a86 11 35 9 D 75 h 1~
~~, ~ ~~ LEVEL.91 IS 10 0 ss Ae 0
. .`; WI 56 80 718 1 7fi 198 J/f ~ fiBE17RR"a^AAO
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'. ~ IW ~~ TYPE Oescr pllon Formula UNITI6F REDUIREO PROVIDED ~ f~
j H Halel Rooms pw »m 0.1 60 56 4
r I o C Conhrence W' S.Wk1 i9,A60 69 W
o FF FrocSonalFceU0I1 runX 0.1p n9 125
I CO Lontloml0lums Iar Onn IA 1fi 106
j ~ ~I\ iH Townnomas t.Pop'uml I.1 1 1o O
Q p ~ ~ R Retell ] 1 r dOMI O.mm 1gn5 16
o Drrca :1F.r laws 9wJ1 u~ 1B
ck1 General Commerc181 3J arI,WeH ePoa! 9a 91 !1
\ ' P1L RplepranVLOUnpa Ip¢r aSOel 0-dW ],160 11 ~l
I 496 - J
~, %RMUtllon % `~
I '-_ Ioul Re9wM: Io.4d5 498 ~ O
IILI
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~ ~ ; i' Perking AccesslDnve Plaza Sidewalks Ruildin Pool Lpotlsrape "FOOtprinl" TDTAL ~ O O
S9F1. 9,800 19,650 12600 tl,fu 81,100 11,000 15.015 119,650 fi101B =3.949 Acrep
~j~ -. M 5.10% 11.17% 1.J2Y. 6.18% IB.17% 6.91X B. /JY. 69.56% O n~~~ r `
ImpreNoup 176493 )9 JS% Q W V
lnndscapelPool 21025 1571Y ~ y=.,r ~
~` ~ I 16],518 95.08% O 0 ff
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Hotel 59,9]5 BQ 749
Frocl onel Fee 110800 178 611
iownhomn 1AIW 1 1619
CondominWms 85,115 T6 719
144,5,0 >41 717
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Spaces Space Q
Parking Garege 86,400 sr 227 3B~ 51ssu Ett¢kncy ~ rv
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Ballroom 11,825 sl W
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Loh6yl Circulation 4,575 sl W
K4chenl Service 1,200 s1 0
Circulationl Storage 3,450 sl ~
Central KtlcheN Laundry 5.700 5f i
TOTAL 113,150 s1 of
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Lounge 1.000 sl O
Restaurant 2.160 sl p
Meeting Rooms
8,450 sr ti
Large (3) 3300 s1 1,100 sueacn 2
Medium (2) 1450 sr 725 sueacn upi
Small f4) 1700 sr 425 sueacn
Ballroom (Open to Below) 11,825 s1 1•~Nm ~acrodsaaroisr)
Cobbles! Circulation 5,365 sl
TOTAL 101,345 sf '
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Circulaton 2,985 sr o ~
RETAIL HoteO Plaza 5,790 sr ~ 2
RETAIL. Street Frontage 1 a50 sr ~ ~
EAST BUILDING: 16,925 sr _ w
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RETAIL Pyza
i,225 sr U
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RETAIL. SIreH Frontage 6,725 sr f
Circulaton ~ 475 sr =
WEST BUILDING. 17,125 ei y
RETAIL Street Frontage 17.fi26 sr SUMMARY:
Circulation 75D s+ Hotel 10
085
Loadkg Dodc 1 Z00 sr 4d siper Retail ,
32,415
spaces space Parkingl Loadi ng 34,650
Parking Garage! Loatling 33450 st 21 1592 Circulation 4 225
NORTH BUILDING:
47,025 sl
LEUEL TOTAL: 81,715 et __
PLAN
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Hotel Rooms 9025 sr 17 530
° Upper LObbyl Circulation 6,700 st
Open to Below 1,800 sl
' EAST BUILDING: 16,9254 kol s/per
~ wtn umr
Condominiums fi,625 B 736.1
o Dlficel Commercial 7.950 sr
f Circulation 3,350 s1
` WEST BUILDING: 17,4154 per steer
I ~ umn wn
Fractional Fee Units 17,125 sl 28 612
Townhomes 4,600 s1 7 658 SUMMARY
Hotel 15,125
SPa 5,200 sf OKicel Commercial 7,450
Pooll Deck 10,600 s1 Fractional Fee Un4s 17,125
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Townhomes 4,600 ~"LAN
Storage lockers 1,850 Contlaminiums 8,825
~, Service Core 1,800 Spal Pool 16A09 ;;ECOND
Circulation 7,475 s1 Circulatlonl Service 16,375
NORTH BUILDING: 48,959 s1 LEVEL TOTAL' 83,709 s1 i ~, VEL
PLAN
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MEMBERS PRESENT
Bill Pierce
Ann Gunion
Chas Bernhardt
Doug Cahill
Bill Jewitt
Dick Cleveland
Site Visits: (none)
Driver:
Public Hearing -Town Council Chambers
MEMBERS ABSENT
Rollie Kjesbo (left at 3:10 pm)
A request for a worksession to discuss a proposed amendment to the Lionshead
Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master
Plan, Lionshead Redevelopment Master Plan, tb amend the Lionshead Study Area Boundaries
and Chapter 5, Detailed Plan. Recommendations, to include the study "West Lionshead" area,
generally located at 646, 862, 890, 923, 934, 953, 1000, and 1031 South Frontage Road
West/Lot 54 and Tract K of Glen Lyon Subdivision, Tracts C and D, Vail Village Filing 2, and
several unplatted parcels (a more complete legal description is available at the Community
Development Department), and setting forth details in regard thereto. (PEC06-0008)
Applicant: Vail Resorts Development Company, Town of Vail, and Glen Lyon Office Building
General Partnership
Planner: Warren Campbell
ACTION: Tabled to October 23, 2006
MOTION: Jewitt SECOND: Cleveland VOTE: 6-0-1 (Rollie absent)
Warren Campbell gave a presentation per the staff memorandum.
Jay Petersen and Tom Braun, representing Vail Resorts Development Company, stated that
they had addressed the concerns heard previously from the Commission in the proposed text
presented in the staff memorandum. They made themselves available to address any questions.
Jim Lamont, representing the Vail Village Homeowners Association, and Kaye Ferry, expressed
concern about the elimination of language regarding employee housing within West Lionshead..
Both identified the need to have interspersed locals housing within any development in West
Lionshead.
Jay Petersen identified that Section 4.9, Housing, Lionshead Redevelopment Master Plan,
addressed. how employee housing would be incorporated into any redevelopment of the sites.
The Commission as a whole expressed concern over the need for more specifics on providing
employee/locals housing within the redevelopment. Within the Master Plan locations for housing
and mix should be discussed. It was stated that the success of a new portal and West
PLANNING AND ENVIRONMENTAL COMMISSION
PUBLIC MEETING
October 9, 2006
TOWN COUNCIL CHAMBERS /PUBLIC WELCOME
Page 1
Lionshead depended on having a critical mass of permanent locals housing ranging from
products for families to individuals. Commission member Jewitt suggested that if the cost of
moving the Frontage Road would prevent the incorporation of significant locals housing maybe
the Frontage Road would be better left where it is currently. Commission member Kjesbo
expressed concern that employee/locals housing was not practical with the cost of redeveloping
West Lionshead. The Commission asked to be informed of the outcome from the Council
discussion regarding employee housing requirements discussed on October 10, 2006.
Concern was also expressed by the Commission regarding specifics on the proposed
transportation center and the related traffic study. Members expressed concern over what
functions of a transportation center should be included within West Lionshead and was a large
amount of public parking in this location. appropriate. It was suggested that the language
referencing the Simba Run underpass be made clearer and strengthened. Commission member
Pierce commented that the Master Plan suggestion of an east bound exit in West Lionshead was
still a good idea and should not be removed from the plan. The Commission requested that an
overview of the traffic study be discussed at their next meeting.
Several Commission members expressed concern over the viability of any large quantity of retail
within this proposed portal. Uncertainty regarding whether or not the Town could support the
square footages of retail proposed within the redevelopment was expressed. Commission
member Cleveland expressed concern regarding the "creep" of Lionshead Mixed Use 1 and 2
zoning westward to include the Glen Lyon Office Building and Cascade Crossing then eventually
towards Cascade.
Jay Peterson stated that he spoke with Greg Hall regarding the transportation fee that would
then be used to pay for projects such as Simba Run underpass. The redevelopment would be
assessed its portion of the traffic impact fee which could be put towards constructing Simab Run
underpass. As far as housing, Mr. Petersen asked, should this site be the cure for the housing
issue, beyond Vail Resort's obligation? If the Town Council passes a regulation to provide
employee housing, then VR will comply.
Tom Braun stated that he was concerned to hear some of the comments made regarding the
proposed text. He stated, that master plans are generally vague and mushy language, at a
global level. The development review stage is where the specifics get discussed. What does
the developer really get with this master plan amendment? They get the ability to ask for the
development, but do not get the development outright. While employee housing has been
stricken, this means that VR wants to have it at the North Day Lot or at Timber Ridge. The plan
has not changed very much, and is addressing concerns, but the level of specificity at this point
is at the master plan level. The impetus is the new lift and the addition of the 3.5 acres into the
Lionshead Redevelopment Master Plan.
2. A request for a final recommendation to the Vail Town Council, pursuant to Section 12-3-7,
Amendments, Vail Town Code, for proposed amendments to Chapters 12-21, Hazard
Regulations, 14-7, Geologic/Environmental Hazards, and 14-10, Design Review Standards and
Guidelines, Vail Town Code, to create Wildfire Regulations that add wildfire hazard to the Hazard
Regulations and require mitigation in high and extreme wildfire hazard zones, and setting forth
details in regard thereto. (PEC06-0029)
Applicant: Town of Vail
Planner: Rachel Friede
MOTION: Cleveland SECOND: Jewitt VOTE: 7-0-0
ACTION: Recommendation of approval to the Vail Town Council with modifications and
conditions:
Page 2
1. The words "plywood" "aluminum" and "steel" that were added to Article 14-D1 shall
be stricken from the text amendment;
2. Staff shall consult the Town Attorney on the final language of the Ordinance to ensure
it is in keeping with State Regulations; and
3. Staff shall include necessary language in Ordinance and adopt a policy that
applications for re-roofing on duplexes be handled on a side-by-side basis, with each
side allowed to re-roof and comply with new regulations separately.
Rachel Friede made a presentation per the staff memorandum.
Commissioner Rollie Kjesbo asked how duplexes will be addressed that are re-roofing at
different times.
Commissioner Bill Jewitt requested that Staff inform the media of the proposed text
amendments so that the public was given a chance to comment. Staff responded that a press
release will be created before the Town Council hearing, or before another PEC hearing, in the
event that this item be tabled.
Anne Gunion commented that the proposed text amendments should be reviewed with the
Town Attorney because a new Colorado Statute that relates to roofing materials may require
changes to the proposal.
Bill Jewitt commented that this proposal is better than the previous comprehensive regulations.
Rollie Kjesbo commented that Staff may need to entice duplex owners to re-roof at the same
time and with the same Class A roofing materials. Otherwise, the Town Code should be.
amended in order to allow two different roofs for a period of time.
Dick Cleveland .felt that. plywood, aluminum and. steel should be left as materials that go to the
DRB for review under the criteria in place.
Jim Lamont of the Vail Village Homeowners Association addressed the PEC, commenting that
the Fire Department needed to create a comprehensive plan before the Staff changed the
regulations.
3. A request for a recommendation to the Vai! Town Council of an amendment to the Town of Vail
Streetscape Master plan, pursuant to Chapter 1, Master Plan Process, to relocate Checkpoint
Charlie, and setting forth details in regard thereto.
Applicant: Town of Vail, represented by Greg Hall
Planner: George Ruther
ACTION: Tabled to October 23, 2006
MOTION: Jewitt SECOND: Bernhardt VOTE: 6-0-1 (Rollie absent)
4. A request for a recommendation to the Vail Town Council of a proposal to establish Special
Development District No. 40, pursuant to Article 12-9(A), Special Development Districts, Vail
Town Code, to allow for the redevelopment of the Willows Condominiums, located at 74 Willow
Road/Lot 8 Block 6, Vail Village Filing 15t Filing, and setting forth details in regard thereto.
(PEC06-0061)
Applicant: The Willows Condominium Association, Inc., represented by Triumph Development,
LLC
Planner: Elisabeth Reed
.ACTION: Tabled to October 23, 2006
MOTION: Jewitt SECOND: Bernhardt VOTE: 6-0-1 (Rollie absent)
Page 3
5. A request for final review of a conditional use permit pursuant to Section 12-6H-3, Conditional
Uses, allow for the construction of timeshare estate units, fractional fee units and timeshare
license units, located at 74 Willow Road/Lot 8 Block 6, Vail Village Filing 15' Filing, and setting
forth details in regard thereto. (PEC06-0062)
Applicant: The Willows Condominium Association, Inc.,
LLC
Planner: Elisabeth Reed
ACTION: Tabled to October 23, 2006
MOTION: Jewitt SECOND: Bernhardt
6. Approval of September 25, 2006 minutes
ACTION: Approved
MOTION: Cleveland SECOND: Pierce
7. Information Update
8. Adjournment
MOTION: Bernhardt SECOND: Jewitt
represented by Triumph Development,
VOTE: 6-0-1 (Rollie absent)
VOTE: 6-0-1 (Rollie absent)
VOTE: 6-0-1
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479-2138 for additional
information.
Sign language interpretation is available upon request with 24-hour notification. Please call (970)
479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published October 6, 2006, in the Vail Daily.
Page 4
Please note: There are no DRB results
from October 4, 2006 as this meeting
was cancelled.
MEMORANDUM
TO: Vail Town Council
FROM: Nina Timm
DATE: October 17, 2006
SUBJECT: Follow-Up from Previous Meeting and Next Steps for Housing Policy
I. Introduction
On Tuesday, October 10 the Vail Town Council, Vail Local Housing Authority, members
of the Planning and Environmental Commission met with Chris Cares and Town Staff to
discuss various tools available to the Town of Vail to generate employee housing units.
The discussion specifically centered on ways for the Town to "keep up" with the
anticipated new job generation. Two tools were identified as key mechanisms to ensure
that at least 30% of new employees generated could live in deed restricted employee
housing within the Town of Vail.
The first tool discussed was commercial linkage. Currently the Town requires that
redevelopment/new development mitigate for 15% of net new employees generated by
commercial uses if the development complies with zoning and 30% mitigation for
developments that exceed zoning. Typically this has meant that development occurring
in LionsHead provides housing for 15% and development elsewhere in the Town
provides housing for 30%.
Inclusionary Zoning has also been discussed and is used as an employee housing
generation tool in many communities. It requires that developers set aside a percent of
their development as deed restricted employee housing. At the previous Council work
session the handouts showed the impact of an Inclusionary Zoning requirement at 20%.
II. Input Received from Town Council
At the October 10, 2006 work session staff received the following direction on the
following issues:
A. The goal should be to provide housing for 30% of Vail's workforce in deed
restricted employee housing units;
B. Staff should further break out what land uses will be generating the 1400 new
jobs;
C. A dedicated funding source for housing should be created, a program that
allows transferring deed restrictions from one dwelling unit to another should
be created, and that "warehousing" and purchasing deed restricted employee
housing credits should all be explored as the next steps towards a
comprehensive housing program;
D. Commercial Linkage and Inclusionary Zoning ordinances should be drafted
that meet Vail's housing goals. Working together, these ordinances should
also recognize that commercial development is also an important public goal.
III. Anticipated New Job Generation in Vail Village, W. LionsHead and W. Vail
It is anticipated the new redevelopment of these three areas will generate the need for
approximately 1400. new employees. Of the anticipated redevelopment in Vail Village,
West LionsHead and West Vail, only 18% (225,054 square feet) is expected to be non-
dwelling units. 82% (1,256,602 square feet) is expected to be dwelling units. While the
non-dwelling unit total square feet is only 18% that use will generate the need for 653
employees or 47% of the total anticipated employees.
Total Anticipate New Employees 1400
Employees from non-dwelling units 653 47%
Employees from dwelling units 747 53%
Under current practice most of the dwelling unit square feet would be assessed a
commercial linkage requirement because they appear more as a hotel than a true dwelling
unit. Future Town policy may change the way dwelling units mitigate for their employee
generation.
If the Town was to require employee housing mitigation for all development or
redevelopment at 30% under a Commercial Linkage Policy, 394 employees would be
provided housing, assuming that the dwelling units were assessed as a commercial use.
The Town's current policy of requiring 15% mitigation for net new commercial
employees would generate housing for approximately 82 employees if the dwelling units
were not treated as a commercial use.
If the Town were to assess an Inclusionary Zoning requirement at 40% of net new
dwelling unit square feet and treat the dwelling units as anon-commercial use then
approximately 628 employees would be provided housing without any sort of
commercial linkage requirement.
IV. Next Steps
Based on staff s understanding of the Town Council's policy direction, staff would
propose the following next steps:
Housing Authority meeting on October 25, 2006
Town Council- work session on November 7, 2006
Planning and Environmental Commission meeting on November 27, 2006
Town Council on December 5 and 19, 2006
~9 ,•
MEMORANDUM
TO: Town Council
FROM: Stan Zemler, Greg Hall, Judy Camp, Kathleen Halloran
DATE: October 12, 2006
SUBJECT: Five-Year Projections -Capital Projects and RETT Funds
We are attaching the following information for discussion in Tuesday's work session:
• Budget Timetable
• Capital Projects Fund - 2007 Proposed Budget and Five-Year Projection
• Real Estate Transfer Tax Fund - 2007 Proposed Budget and Five-Year Projection
• Real Estate Transfer Tax -Revenue Projection
The 15-year projection you saw last week is the basis for the five-year projections. Once
again, changes to the previous five-year projections as included in the 2006 budget are
highlighted. Items shown in yellow are new requests included in this document for
the first time. Items shown in green were previously included in the five-year
projections, but have been adjusted for cost increases in the 15-year .capital
management plan. Items shown in blue are new requests included in the 15-year
capital management plan, but not the previous 5-year projections. Based on
current assumptions, the Capital Projects Fund is unable to support the proposed
projects beyond 2007, while the fund balance in the RETT Fund continues to grow. As
directed on October 10, staff is working on a financial master plan to consider funding
alternatives.
Capital Projects Fund
Consistent with our discussion on October 10, sales tax revenue is split 35% to the
Capital Projects Fund and 65% to the General Fund. This split will require not less than
five affirmative votes of the Council to approve the 2007 budget ordinance (first reading
11 /21 /06).
New projects included in the 2007 budget proposal are as follows:
• Public safety radio amplification system - $50;000 added for purchase of
amplification system in the Village parking structure; assures communication of
emergency service providers within and outside the structure; complies with
proposed ordinance establishing a "Life Safety Standard" for public safety
communications
• Expansion Vehicles
- Code Enforcement Officer (CEO) vehicle - $22,300 for fully-equipped CEO
truck; increases CEO vehicles to four shared by eight officers on patrol and
assigned to the construction/special events work team; needed until major
redevelopment is complete and will not be replaced thereafter
- Public Works vehicle - $22,500 for new utility truck to be used by Facilities
department; old flatbed truck will be re-assigned to landscapers to improve
efficiency
• Interactive inspection system - $65,000 ($47,000 software and $18,000 hardware) to
improve building inspection process and provide customer access to inspection
-1-
S, ~~
information residing in the existing Permits-Plus system; annual software
maintenance of $7,300 begins in 2008
Key changes from the 2006 five-year projection previously included in the 15-year
capital asset management plan are as follows:
• Revenue projections and project costs updated to reflect our latest estimates
• Crossroads streetscape -deleted from .the 2008 projection because it will be
provided by the developer
• Fire suppression in computer rooms - $35,500 added to protect public safety
computer equipment
• Town of Vail planning - $150,000 added as a placeholder for additional work to be
done as an outcome of the Vail 2020 process now underway; may include updates to
Vail Village master plan and/or Vail land use plan
RETT Fund
Rea Transfer Tax revenue projections have been updated to reflect our latest
estimates. Some revenue from Arrabelle transactions previously anticipated in 2007 has
been moved to 2008. Revenue from sales of the Lodge at Vail Chalets has been added
to 2008. The attached schedule shows which projects are included each year.
New projects included in the 2007 budget proposal are as follows:
• Environmental Sustainability - $250,000 to fund programs and staffing for wind
power; green programs; recycling, etc.; subject to agreement by Council and an
ordinance change
Turf top dresser - $12,000 for equipment to pull behind an existing tractor to top
dress turf with sand and organics; suitable for spaces unable to be reached by larger
equipment
Key changes previously included in the 15-year capital asset management plan are as
follows:
• Revenue projections and project costs updated to reflect our latest estimates
• Recreation master planning with VRD - $50,000 each in 2007 and 2008 as a
placeholder for implementation of the GreenPlay recommendations, starting with
updating the leases and operating agreements between the town and the Vail
Recreation District
• Public Art -reflects AIPP's request to have funding for public art at a level that is
approximately 4% of the transfer tax revenue; subject to approval by Town
Council
• Bear-proof containers - $180,000 added to 2007 to allow for the purchase of
containers compliant with the new ordinance.
-2-
Town of Vail
Proposed 2007 Budget Timetab6e
Contributions
Council criteria discussion 05/02/06 Completed
Out of cycle funding requests (if needed) 05106/06 Completed
Deadline for return of Contribution packets 07/28/06 Completed
Budget Guidelines
Council discussion of budget timetable 05/02/06 Completed
Council discussion of budget philosophies 06/20/06 Completed
Guidelines distributed to department heads 06/22/06 Completed
Presentation of 2005 audit report to Council 06/06J06 Completed
2006/2007 parking task force meeting TBD
Capital budget request for county funds submitted TBD
Staff prepares departmental budgets 06/30/06 to 08/04/06 Completed
Council discussion of major revenue items 08/01/06 Completed
Town Manager reviews departmental budgets 08/14/06 to 09/01/06 Completed
Council discussion of 15-year Capital plan 09/19/06
Council discussion of 15-year RETT pan 09/19/06
Council discussion of 5-year Capital plan 10/17/06
Council discussion of 5-year RETT plan 10/17/06
Council review of first draft of Town Manager's budget 11/07/06
Council review of second draft of Town Manager's budget 11/21/06
Council review of Vail Reinvestment Authority 12/05/06
Budget Documentation and Reporting
First reading of 2006 Supplemental Nurr~ber T~-vo 08/15/06 Completed
Second reading of 2006 Supplements! Number Two 09/05/06 Completed
First reading of 2007 budget ordinance 11!21/06
Second reading of 2007 budget ordinance 12/05!06
First reading of mil levy certification ordinance 11/21/06
First reading of 2006 Supplemental Number Three 11/21/06
Second reading of mil levy certification ordinance 12/05/06
Second reading of 2006 Supplemental Number Three 12/05/06
Mil levy certification deadline to Eagle County 12/15/06
Budget book submission (to State) 01/31/07.
10/12/2006 - 3 -
2007 Budget -Oct 17 Council Meeting
TOWN OF VAIL 2006 BUDGET
CAPITAL PROJECTS FUND
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
Proposed
Ammended
2006 2007 2008 2009 2010 2011 Project Information
Revenue
Sales Tax 7,430,440 $ 5,968,000 $ 6,405,000 $ 6,825,000 $ 7,140,000 $ 7,455,000 35%of total sales tax projections
Federal Grant Revenue 2,191,832 4,900,000 510,000 600,000 600,000 Bus replacements & Iniermodal site in 2008
Lease Revenue 190,000 187,800 187,800 188,550 192,300 192,300 Lease revenue from City Market & employee housing
Project Reimbursement 357,000 27,000 CDOT Reimbursement for Intergovernmental Agreement on Street R&M
Eagle County Grant Revenue 500,000 West Vail Fire Station
Earnings on Investments and Other 19,000 16,000 11,000 17,000 20,000 20,000
Total Revenue 10,688,272 6,198,800 11,503,800 7,540,550 7,952,300 8,267,300
Expenditures
Land Purchases
Wendy's Property 2,026,000 Cost of land and associated surveys, soil tests, attorney fees, etc.
Capital Maintenance Expenditures
Bus Shelters 10,000 30,000 10,000 30,000 30,000 31,000
Parking Structures 662,875 455,000 935,000 480,000 540,000 910,000 Various Pking Structure Improv,'06 heat entry ramp,'07 elevator replacmnt
Various Facility Capital Improv., '07 re-roof MV Fire Station,'OS re-roof E. Vail Fire
Facilities 409,888 446,000 400,000 755,000 970,000 500,000 Station,'09 re-roof Library.
Capital Street Maintenance 1,600,874 630,000 1,625,000 1,505,000 1,510,000 1,245,000 Street R&M related to Interngovernmental Agreement with CDOT
Dobson Ice Arena 7,900
Creekside Housing Improvements - - - 60,000
Street Light Improvements 66,877 75,000 75,000 75,000 75,000 75,000 Add new street lights and refurbish residential lighting program
Masierplan CostslDesignlW.Voil Fire Station contingent on the ability to fund
Fire infrastructure improvements 770,264 2,000,000 975,000 operations. Remodel of Main Vail Station
50% Replace pumper'06, 50% pumper and refurbish Aerial Pumper'07, '08 Fire
Fire Truck Rebuild !Refurbish 240,000 323,000 520,000 546,000 truck W. Vail ; '09 refurbish extrication equip
Patrol Car Video Cameras 45,000
Jail Video System Upgrade 12,000
Police Radio AMP in parking structures 50,000 Would allow far radio coverage in lower levels of parking structures
Comm Dev Plotter 9,000
Document Imaging 40,000 97,000 40,000 40,000 48,000 OCE maintenance, software upgrades, contract position
Software Licensing 67,000
Computer SoftwarelHardware 80,417 72,000 43,000 52,000 78,000 50,000
Comm Dev Interactive Permit software 65,000 Allows customers to order inspections and review results online
Fire Suppression in Computer Rooms 35,500 Desktop OS upgrades, replacement PC's, server upgrades, A5400
Website and e-commerce 12,000 20,000 12,000 12,000 20,000 12,000 Internet security & application interfaces
06 Gator for parking structure enforcement; '07 CEO vehicle & truck for Public
Vehicle Expansion 45,429 44,800 Works
-4-
2007 Budget -Oct 17 Council Meeting
TOWN OF VAIL 2006 BUDGET
CAPITAL PROJECTS FUND
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
Proposed
Ammended
2006 2007 2008 2009 2010 2011 Project Information
Donovan Park Pavilion 29,634 $400K in 2007 to change ventilation & improve noise
Gymnastics Facility 12,000 Red Sandstone facility
Flammable storage ! Mag Chloride secondary 24,000 Flammable storage cabinets,Mag Chloride secondary containment
Fiber Optics in Buildings 15,000 15,000 15,000 15,000 15,000 Cabling l Network Infrastructure
Way Finding Improvements 49,984 200712008: new variable message signs for parking structures; Info kiosks
Buy-down Program 283,500 100,000 100,000 100,000 100,000 100,000
E Vail Radio Tower - 5,000 5,000 25,000 8,000 Tower used for dispatch systems
Building Remodels 50,000 55,000 61,000
Networking upgrades 1 new UPS for computer room 45,000
CADlRMS 52,260 92,500 50,000 50,000 100,000 50,000 County wide Computer Aided DispatchlRecords Mgmt System
Maintenance Paid for by Capital Fund 4,533,902 4,857,800 4,805,000 3,174,000 3,571,000 3,588,000
Capital Replacement Expenditures
West & East Meadow Drive
East Meadow Drive-Streetsrape Heat
Village streetscape
Crossroads streetscape
Neighborhood Road Reconstruction
Neighborhood Bridge Reconstruction
Fire Breathing Apparatus
Parking Equipment Replacement
800 Radio Equipment
Heavy Duty Tire Changer (22 yrs old)
GPS for Buses
New copier for Comm Dev
Replace Buses
Replacement Paid for by Capital Fund
Other Improvements
I-70 Noise
TOV Strategic Planning
LH Parking Structure RFP Process
Timber Ridge LegallZoning
Timber Ridge Debt Service Guarantee
Lionshead Improvements
Construct streetscape, drainage, lighting, public art, landscaping; adds maintenance
907,092 1,100,000 1,720,000 from Library to Fire Station
965,000 1,180,000 Per Council's request 9121104
2,996,797
Removed a $1.3M item; developer responsible for streetscape in that area
- - 2,215,000 6,240,000 6,940,000 Overhaul residential streets
1,750,000 1,750,000 Overhaul residential bridges
30,000 - - - - - Replacement of cylindersfcompressor
- - - 400,000
495,500 227,000 Replacement of existing radios for PW, Fire, PD
17,500
362,500
17
000
2,398,942 ,
- 3,854,200 143,400 2,199,600 1,203,400
7,660,331 2,314,500 6,069,700 4,735,400 10,189,600 8,143,400
592,209 250,000 250,000 250,000 250,000 250,000
168,282 150,000 - 50,000 Including Village, LionsHead, West Vail, Strategic/Community Planning
42,500
25,000 Continue implementation of drainage master plan,'06 wlCap Streets
925,000
Design costs to implement Tawn improvements: Construction costs for LH
200,695 Redevelopment will be funded from developer contributions, TIF & other sources
-5-
2007 Budget -Oct 17 Council Meeting
TOWN OF VAIL 2006 BUDGET
CAPITAL PROJECTS FUND
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
Proposed
Ammended
2006 2007 2006 2009 2010 2011 Projectlnformation
Intermodal Site - - 4,000,000 Federal funding included in revenue
Total Other Improvements 1,953,686 400,000 4,250,000 250,000 300,000 250,000
Discretionary Projects
Bio-Mass Study 50,000
Frontage Road -Ford Park 4,200,000
Municipal Bldg - HVAC Renovation 2,400,000
Creeksitle Housing Improvements 588,000
LH Information Center Renovation 550,000
Total Discretionary Projects 50,000 - - - 7,738,000
Total Expenditures 16,173,919 7,622,300 15,124,700 8,159,400 14,060,600 19,719,400
W. Vail Station Bonds - 2,000,000 Certifcaies of Participation (GOP's) 25 year term
Main Vail Renovations Bonds - 925,000 (COP's)15 year term
W. Vail Station Debt Service (57,213) (164,425) (162,450) (165,425) (165,425)
Main Vail Renovations Debt Service - (31,914) (153,828) (151,173) (151,173)
Transfer for Debt Service (2,236,2D0) (2,322,497) (2,321,825) (2,320,363) (2,317,803} (2,323,004} To fund debt service on all Town bonds
Transfer From General Fund 2,000,000
Transfer io General Fund
Total Financing _ (236,200) (379,710) (1,593,164) (2,636,641) (2,634,401) (2,639,602)
Revenue Over (Under)Expenditures (5,721,847) (1,803,210) (5,214,064) (3,255,491) (8,742,701) (14,091,702)
Beginning Fund Balance 10,249,191 4,527,344 2,724,134 (2,489,930) (5,745,421) (14,488,122)
Ending Fund Balance $ 4,527,344 $ 2,724,134 $ (2,489,930) $ (5,745,421) $ (14,488,122) $ (28,579,824)
-6-
TOWN OF VAIL 2007 BUDGET
Real Estate TransferTax Fund
Five•Year Summary of Revenue and Expenditures
2007 Budget -Oct 17 Council Meeting
Proposed
Ammended
2006 2007 2008 2009 2010 2011 Projectlnformation
REVENUE
Real Estate Transfer Tax
Federal Grant
Golf Course Lease
Lottery Revenue
Project Reimbursements
Earnings on Investments and Other
Transfer from GF
Recreation Amenity Fees
Total Revenue
EXPENDITURES
RETT Collection Casts
Park, Path & Landscape Maintenance
Rec. Path Capital Maint
Tree Maintenance
Forest Health Management
VRD Agreements !Recreation Master Plannii
Street Furniture Replacement
ADA Compliance wl VRD
Katsos Ranch Bike Path
Cascade Skier Bridge
Cascade Bike Path
Widening of W.Haven Dr. Ped Bridge
Timber Ridge-Buffehr Creek Rtl separation
Lionsheatl to Meadow Bridge
Streamwalk DA & Safety improvements
Trailheatl Development
Village Streetscape Design & Implement
Meadow Drive
Frontage Road Bike LaneslTrails
Dobson Roof Replacement
Raw Wafer project
Stream Tract Incursion Survey
Big Horn Park -Per Safety plan
Red Sandstone Park -Per Safety plan
Ford Park Safety Improvements
Stephens Park Safety Improvements
Buffehr Creek Park Safety Improvements
Ellefson Park Safey Improvements
Retrofit Park Restrooms - 3 seasons
Park 1 Playground Capital Maintenance
Public Art
6,175,000 $ 8,179,952 $ 7,048,300 $ 6,825,400 $ 7,301,200 $ 6,888,300
119,435 123,018 126,708 130,509 133,800 137,100
20,000 20,000 20,000 20,000 2a,aoo 20,000
202,034 150,000
56,500 57,000 65,000 75,000 77,300 79,600
9,378
125,000 125,000 25,000 25,000 25,000 25,800
6,707,347 8,654,970 7,285,008 7,075,909 7,557,300 7,150,800
Grant award for -fimberRidge-Buffehr Crk road seperation
VRD ADA compliance &Greenplay, Cascade Village, Holy Cross
For Manhole cover sales profits in 2005
308,750 408,998 352,415 341,270 365,060 344,415 Collection fee remitted to the General Fund
1,213,768 1,260,802 1,253,900 1,360,453 1,401,267 1,510,185 Ongoing path, park and open space maintenance, project mgr
112,000 216,300 222,789 229,473 236,357 243,448 Capital maintenance of the town's rec. path system
72,651 87,000 60,000 60,000 65,000 65,000 Tree health within the town; spraying, removing, new trees
342,188 250,000 250,000 250,000 250,000 250,000 Pine beetle mitigation in conjunction w! forest service
60,000 50,000 50,000 - - Recreation master planning with VRD contract with Greenplay
55,491 20,000 20,000 20,000 25,000 25,000 Additions and replacement of street furniture
120,000 50,000 Shared costs with VRD -recreational facilities
500,000 750,000 Resurface rec path from Sunburst to E. Vail
60,000 - Adjustment to skier bridge reconstruction per June 6th Council Meeting
313,984 - Widen recreation path from W. Haven to tennis courts
94,620 -
- 675,000 Fram TimberRitlcle to Roost
- - - 202,500
- - 225,000
24,392 21,000 22,100 23,200 Improve lrailheads
1,250,000 -
1,042,027 920,000 1,250,000
Construct wideneu 6' shoulders along all frontage roads; first priority is Blue
- - 1,275,000 675,000 715,100 Cow Chute to East Vail
500,000
27,557 Convert parks from treated water to raw wafer
34,881
218,997 Funtl Path from Red Sandstone Pedestiran Brdg to Roundabout
58,000 386,000
304,000
2oa,ooo
95,000 100,000 105,000 110,000 115,000 90,000 To maintain playgrounds, restrooms, etc.
261,578 186,644 265,031 217,900 207,063 224,116 Adjusted to approx. 4% of RETT -PENDING APPROVAL
-7-
TOWN OF VAIL 2007 BUDGET
Real Estate Transfer Tax Fund
Five•Year Summary of Revenue and Expenditures
Art in Public Places
Bear Proof Containers
Alpine Garden Support
Black Gore Creek Sand Mitigation
Seibert Circle
Donovan Park
White Water Park
Gore Creek Promenade Bridge
Skate Park
Vail Memorial Park
Booth Creek Playground
Ford Park Masler Plan -Improvements
Lionshead park
Landscape Medians
Public Resfrooms
Environmental Suslainability
Turf Topdresser
Open Space Land Acquisition
Capital Paid for by RETT Funds:
Discretionary Projects
Greenhouse
Booth Creek Park Redevelopment
Dobson Ice Arena
Tennis Censer Improvements
Golf Course & Clubhouse Improvements
Nature Censer
Total Discretionary Projects
Total Expenditures
Revenue Over (Under)Expenditures
2007 Budget -Oct 17 Council Meeting
Proposed
Ammended
2006 2007 2008 2009 2010 2011 Projectlnformation
AIPP salary and operating expenses related to RETT ('07 & beyond include
58,732 60,356 62,167 64,032 65,953 67,932 GF's portion)
19,500 180,000 In TOV parks & trailheads; '07 bring our cans into compliance
80,000 54,080 56,243 58,493 58,493 58,493 06 Interpretive stationslpavers
100,000 100,000 100,000 100,000 100,000 100,000
62D,706
49,050
118,317 Funds 3rd hole at Whitewater Park
295,000
400,000 Per councils request 10119/04
50,000 Part of council's contributions
422,000
Resulting from Recreation Master plan (parking, recreation buildings); Left
100,000 1,500,000 1,575,000 1,650,000 entry lane; Re-rnaster Ford Park blc of parking potential
139,000 928,000
570,000 Crossroads construction a factor; may be in 07108
420,000 W. Meadow Drive & Vail Road (linked to W. Vail Fire Stn)
250,000 250,000 250,000 250,000 250,000 Wind power; Green programs; Recycling, etc PENDING APPROVAL
12,000
793,447
8,992,636 6,941,180 9,053,645 6,037,321 5,808,293 3,228,589
100,000 New and expanded greenhouse
2,800,000 Reconstruct playground
77,200 700,000 45,000 80,000
56,000 62,000 80,000
483,750 468,900 100,000 252,541 350,000
140,000
- 639,750 608,100 800,000 517,541 3,230,000
8,992,636 7,580,930 9,661,745 6,637,321 6,325,834 6,458,589
(2,285,289) 1,074,040 (2,376,737) 238,588 1,231,466 692,211
Beginning Fund Balance 7,483,505 5,198,216 6,272,256 3,895,519 4,134,108 5,365,574
Ending Fund Balance 5,198,216 $ 6,272,256 $ 3,895,519 $ 4,134,108 $ 5,365,574 $ 6,057,785
-8-
Base transactions (excludes sales
greater than $10 million)
Sales greater than $10 million
Total Real Estate Transfer Tax
Revenue
Town of Vail
Real Estate Transfer Tax Projection
Actual
2005 2006 2007 2008 2009 2010 2011-
4,956,666 5,280,000 5,539,500 5,820,000 6,121,000 6,430,000 6,740,000
1,249,392 895,000 2,640,452 1,228,300 704,400 871,200 148,300
6,206,058 6,175,000 _ 8,179,952 7,048,300 6,825,400 7,301,200 6,888,300
Major Redevelopment Projects and Other Sales Greater Than $10 Million
2005 2006 2007 2008 2009 2010 2011
Arrabelle Arrabelle
Crossroads Crossroads Crossroads
Founders' Park
Garage
Forest Place Forest Place
Four Seasons from
Chateau
Gore Creek Place
Lodge at Vail
Chalets
One Willow Bride One Willow Bride One Willow Bride One Willow Bride One Willow Bride One Willow Brid e
Vail Marriott
Vail Mountain
Lod e
Vail Plaza Hotel Vail Plaza Hotel Vail Plaza Hotel Vail Plaza Hotel Vail Plaza Hotel
VailGlo/LionsHead
Inn
Westhaven Condos
-9-
TO: VAIL TOWN COhNCIL TQ-Il~t ~F Yl'llL V
STAN ZEMLER
FROM: PAM BRANDMEYER Town Manager
DATE: 12OCT06
RE: HIGHLAND MEADOWS
Inquiries have been made of Council and staff in re: to the potential annexation of the
Highland Meadows subdivision into the Town of Vail. What follows constitutes research
town staff has completed with implications toward increased staffing levels and capital
costs. It will be presented division by division.
I. Acceptance of Streets: Highland Meadows Subdivision is located south of Gore Creek
on a north facing slope at the wept end of town. The subdivision is comprised of two
filings and a resubdivision of several Lois in the second filing, the roads within the
subdivision include a portion of Alpine Drive, Meadow Brook Drive, Sequoia Trail, Tahoe
Drive, Vermont Court and Vermont Road, which were constructed in the late 1970's.
Several geotechnical studies have been completed an the subdivision. The reports from
1982 and 1983 indicate concerns with the stability ofi soils within the development. The
site has slopes that vary from 15% to 28%, evidence of several springs throughout the
site, and evidence of a large slide in the past. Due to the northern exposure, this site will
experience a greater snow pack, slower snow melt, and therefore a generally increased
surface and ground water flow.
The original subdivision roadways were desig~~e{.1 to include .surface and subsurface
drainage systems. The surface sys':ems •,~ere caliec~ion ditches along the road edges,
which are visible, and the subsurface systems v~+ere slotted pipes, but the extent to which
the subsurface systems were installed is in question due to the lack of information on the
as-built drawings. One of the maar reasons far the instability of the soils is the amount
of subsurface water. Most of the subsurface water that is removed through subsurface
systems is often reintroduced into the ground when the water is discharged into the
roadway drainage ditches. Another canti~ibuting factor is that the overall site drainage
has been altered to discharge a rya}ority of tt;e runoff at a location which once had a
small watershed.
According to Eagle County, the existing condition of the pavement surface of these
roads, based on a national standard index, an a scaia of 0 to 100, ranges from poor (63)
to excellent (94) (See table). Those paverent segments rated as excellent were recently
asphalt overlaid in 2004. This asphalt overlay increases the pavement surface rating
temporarily and is typically a "band-aid" fix for poop pavement substructure. Amore
detailed subsurface investigation shaulu' be u€.de€~takeri if these roads were to be
annexed. For comparison purposes, the Todvn of ~/ail currently maintains 32 miles of
roadways of which ~50% are at a level of 80 or g°eater, ~25% above 70, ~14% above 50
and 11% below 50. The ~1.5 miles of the 3Q-~ year old Highland Meadow roads have
never been fully reconstructed and therefore, if taken over by the town, would be a
candidate for reconstruction within the next 5 to 10 years, at a minimum cost of $4.3
million in today's dollars. ~Che town currently has approximately 5.4 miles of road in this
same status. Highland Meadow roads wo~:ald increase the town's aged road inventory by
75 South Frontage Road Vail, Colorado 81657 • 970-479-2106 /FAX 970-479-2157 • www. vailgov. eom
~~~ RECYCLED PAPER
almost 30%. Currently over 8G% of tf~ie town owned road network has been
reconstructed with the oldest being in 1987.
Based on the information provided within the geotechnical studies, county information,
infrastructure age, and site visits: safety, drainage, pavement structure, and geometric
improvements will be required in the near future. With an upgrade and extension to the
existing surface and subsurface drair:age systems and the installation of safety devices,
the overall impact on the roadway surface at~d pavement structure would lean toward a
total reconstruction of the roadv~ray. The costs for this work, not including the
construction of needed retaining walls, nor tine cost of negotiating and obtaining
additional road and drainage easements, is estimated at approximately $530 (2006
dollars) per linear foot (LF} of road and is broker, down as follows:
Street Name Length
Reconstruction Copt
Alpine Drive (63-69) 2250 I_F
Meadow Brook Drive (94) 670 LF
Sequoia Trail (69} 330 LF
Tahoe Drive (77) 1259 LF
Vermont Court (76) 45~~ LF
Vermont Road (63-94) 3150 LF
Total: 8100 LF
(*) Current PCI Rati~~g
II. West Vail South IVlaintenance
West Vail South Streets (L_F) 18000 Linear Feet
Highland Meadow Streets (LF) 8100 Linear Feet
Task Description ~`~~! South Costs High~iar~d Meadows Costs
Sweeping v 10,958.GG ~ 4,931.10
Snow Plowing $ 46;564.00 ~ 20,953.80
Snow Hauling $ 16,666.00 5 7,499.70
Maintenance $ 909.00 $. 409.05
Traffic $ 10,058.00 ~ 4,526.10
Snow Shoveling $ 5,700.00 S 2,565.00
Trash $ 10,650.C0 S 4,792.50
Cinders 'Based on 43 mi!:;s U 2,500.00
Drainage Based Sandstone $ 8,100.00
Equipment Maintenance 'Baszd 32 Artiles 4~ 6,000.00
Capital Maintenance 'Based 4u Yr. Life ~ 24,000.00
_8 86,277.25
Add Contingency of 20% S 103,532.70
$1,192,500
$ 355,100
$ 174,900
$ 662,500
$ 238,500
$1,668,500
$4,293,000
Additionally, the street division would need one more lull time operator I (HEO I) and one
full time seasonal operator I (Sea:~onal HBO} year 'round for all maintenance. The HEO
! would cost: $37,700 salary + X14,900 iri ben:.fits; the Seasonal HEO 1 (winter only)
would cost $16,640 salary + $2,000 in benefits. If as staff states it would be necessary
to retain the Seasonal HEO year 'round, staff would need to talk about changing one of
the current winter seasonal HEO's to fiull time year-round, thus raising the salary/benefits
overall annual cost.
Charlie Turnbull, streets and roads division, states the cost of cinders, plowing, fuel cost,
overtime and contract hauling (unless the town purchases the tandem truck outlined in
the following paragraph) would increase tremendously. In the summer, streets and
roads would have to pull ditches, grade shoulders, repair signs and sweep streets.
Staff is estimating they would need two additional pieces of equipment for maintenance
and snow removal
• 5 ton truck set up for plowing/sandingimagnesiurn chloride at a cost of $153,800
(similar to a truck budgeted for '07)
• Tandem truck for increased hauling of snow at a cost of an additional $128,200.
III. Fire: Current costs for fire to roll to a fire call in out-of-district Highland Meadows is:
$496.00 one engine + fire personnel for the first hour (this charge covers fuel,
mileage, wear and tear).
If a ladder truck is needed, additional costs are: $683.00 per hour for the apparatus
+ 4 person crew
Given the uncertain status of the West Vail Fire Station, if the station is built and
operational by the time an annexation occurs, potential costs could be absorbed without
further personnel. If the West Vail Fire Station is not operational, fire staffing could
certainly be impacted.
IV. Bus Service: assuming residents in the Highland Meadows subdivision would want
some level of bus service to their neighborhood, transit has prepared the following
scenario:
- 30 minute bus service, 8 hours/day
- Would require the purchase of one 21 foot, 20 passenger 4X4 Cutaway bus C~~
$75,000. In the event this cutaway broke down, purchase of an additional bus or no
service during repairs would be suggested.
- 15 mile round trip from the Village Transpo~ation `enter X 16 trips/day = 240 miles X
$1.50/mile for Heavy Equipment Fund ((HEF) _ $360/day.
- Driver @$20/hour X 8 hourslday = $160,~day.
- TOTAL DAILY COST = $520.00.
Winter scenario:
- December 11 to April 15 = 126 days X $520!day = $65,520 + capital rolling stock
investment
V. Finance: An estimate from t he coranty on assessed valuation of $13,997,180 would
result in potential annual properly tax revenue of approximately $46,000.00.
Please find a second memararrdum dated ~ugusf 15, 2006, from the Community
Development Department which provides a sung nary of the annexation process. Should
Council wish a higher level of specificity in artier to respond to these inquiries, staff
would ask direction on what further information would be helpful.
MEMORANDUM
TO: Town Council
FROM: Community Development Department
DATE: October 17, 2006
SUBJECT: Annexation Process Summary
I. PURPOSE
During recent Town Council discussions related to the potential annexation of the
Highlands Meadows neighborhood, the Town Council requested that Staff.
prepare a summary of the annexation process. The following is a brief outline of
the steps associated with the annexation of lands into the Town of Vail.
11. ANNEXATION PROCEDURES
Neither the Vail Town Charter nor the Vail Town Code establishes specific
policies or procedures for the annexation. of sands into the Town of Vail.
Therefore, the provisions of Article 31-12, Part 1 (a.k.a. "Municipal Annexation
Act of 1965") of the Colorado Revised Statutes (CRS) shall apply to any
proposed annexation. The following is a brief summary of the procedures
applicable to a potential annexation of the Highlands Meadows neighborhood or
similar areas:
Step 1: Eligibility for Annexation
An area is eligible for annexation if:
a) Not less than one-sixth of the perimeter of the area proposed to
be annexed is contiguous with the Town of Vail.
b) A community of interest exists between the area proposed to be
annexed and the Town of Vail; that said area is urban or will be
urbanized in the near future; and that said area is integrated with
or is capable of being integrated with the Town of Vail
Step 2: Initiation of the Annexation Process
Annexation procedures are generally initiated by one of three methods:
a) Initiation by the Annexing Municigality: The Town of Vail may
only initiate the annexation of "enclaves" and Town owned lands.
Therefore, annexation of the Highlands Meadows neighborhood or
similar areas must be initiated by either a petition for annexation
or a petition for an annexation election.
b) Petition for Annexation: The landowners of more than 50% of
the Highland Meadows neighborhood area, excluding public
streets, may petition the Town of Vail for annexation.
c) Petition for an Annexation Election: At least seventy-five
qualified electors, or ten percent of the qualified electors,
whichever is less, may petition the Town of Vail to commence
proceedings for the holding of an annexation election in the area
proposed to be annexed.
Step 3: Setting. a Hearing Date
As a part of a resolution finding substantial compliance of an annexation
petition or of a petition for an annexation election with the standards
outlined in the CRS, the Town Council shall establish a date; time, and_
place for a hearing to determine if the proposed annexation complies with
the eligibility standards of the CRS. The hearing shall be held not less than
thirty days nor more than sixty days after the effective date of the
resolution setting the hearing.
Step 4: Annexation Impact Report
The Town of Vail shall. prepare, an impact report concerning the proposed
annexation at least twenty-five days before the date of the hearing and
shall file one copy with the Board of County Commissioners within five
days thereafter. A report is not required for annexations of ten acres or
less in total area or when the Town of Vail and the Board of County
Commissioners agree that the report may be waived.
An annexation impact report shall include, as a minimum:
a) A map of the Town of Vail and the adjacent territory to show the
following information: .
(I) The present and proposed boundaries of the Town of
Vail in the vicinity of the proposed annexation;
(II) The present streets, major trunk water mains, sewer
interceptors and outfa-Is, other utility lines and ditches, and
the proposed extension of such streets and utility lines in
the vicinity of the proposed annexation; and
(III) The existing and proposed land use pattern in the
areas to be annexed;
b) A copy of any draft or final pre-annexation agreement;
c) A statement establishing plans for extending municipal services
into the annexation area.
d) A statement establishing the method under which the Town of
Vail plans to finance the extension of any municipal services into
the annexation area;
2
e) A statement identifying existing districts within the annexation
area; and
f) A statement on the effect of annexation upon local-public school
district systems.
Step 5: Hearing and Findings
Any person may appear at the hearing and present evidence upon any
matter to be determined by the Town Council. Upon the completion of
the hearing, the Town Council, by resolution, shall make findings of fact
and conclusion on the following:
a) Whether or not the area is eligible for annexation, and
b) Whether or not an annexation election is required;
The Town Council shall also determine whether or not additional terms
and conditions are to be imposed as part of the annexation.
Step 6(a): Annexation without Election
If the adopted resolution of the Town Council determines that the area is
eligible for annexation, that an election is not required, and that no
additional terms and conditions are to be imposed, the Town Council may
annex the area proposed to be annexed by ordinance. The annexation
shall become effective upon the effective date of the annexing ordinance.
For the purpose of general taxation the annexation shall be effective on
and after the following January 1.
Step 6(b): Annexation pursuant to Election
If the Town Council determines that an annexation election is required or
that additional terms and conditions should be imposed upon the area
proposed to be annexed, an election shall be called to determine whether
a majority of the qualified electors approve the annexation and any
related terms and conditions. Any landowner owning land in the area
proposed to be annexed may vote, irrespective of whether he or she is a
qualified elector.
The Town of Vail shall petition the district court to hold an annexation
election. The district court will appoint election commissioners to conduct
an election of all the qualified electors and landowners.
If a majority of the votes cast are against annexation or the vote is tied,
the court shall order that all annexation proceedings to date are void and
the Town of Vail shah proceed no further with annexation proceedings.
3
If a majority of the votes cast are for annexation, the court shall order that
said area may be annexed into the Town of Vail by ordinance and the
Town may impose any terms and conditions approved in the election.
All costs and expenses associated with an annexation election shall be
paid by the Town of Vail.
III. ACTION REQUESTED OF THE TOWN COUNCIL
This memorandum was prepared for informational purposes only. No action is
being requested of the Council at this time.
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