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2006-11-07 Support Documentation Town Council Evening Session PART 1 OF 3
TOWN COUNCIL EVENING SESSION AGENDA NOTE: 1. 2. 3. 6:00 P.M. TUESDAY, NOVEMBER 7, 2006 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEM/TOPIC: Citizen Participation. (10 min.) ITEM/TOPIC: Consent Agenda. (5 min.) a. Approval of 10.03.06, 10.10..06 and 10.17.06 minutes. ITEM/TOPIC: Town Manager's Report, (10 min.) • Authorization by Town Council for purchase of "buy down" unit, to wit: One bedroom /+ loft in Vail Schone Building for $295,000. • Construction Update. • Revenue Update. • Vail Valley Athlete Commission. The Vail Valley Athlete Commission is composed of and funded by four partners: Vail Resorts, Inc., BeaverCreek Resort Company, the Vail Valley Foundation (WF) and the Town of Vail. This commission allocates funding twice annually to winter and summer athletic competitors. As Council will recall, the WF approached Council during the out-of-cycle funding contributions to request that along w/their partners, the town increase its annual contribution from $4,750 to its original $10,000 (post-9/11). Those athletes receiving funding for the '06-'07 winter season are: Nate Asoian $1,000 Alpine Ski Racing Claire Bidez $3,000 Snowboarding/Half Pipe Dylan Bidez $2,000 Snowboarding/Half Pipe, Slopestyle and Boardercross Kevin Hochtl $1,500 Nordic Skiing Stacia Hookom $2,500 Snowboarding Julia Littman. $4,500 Alpine Ski Racing Sarah Schleper $5,000 Alpine Ski Racing Hunter Schleper $1,000 Alpine Ski Racing Jonathan Stevens $1,000 Mountain Running Zac Layman $1,500 Snowboarding This bump up in funding has made the individual allocations much more meaningful and this partnership has resulted in the four entities acting as one body to collectively assess these separate requests for funding. 4. ITEMITOpIC: Receive a presentation from the competing LionsHead parking structure request for proposal (RFP) development teams and ask questions of them regarding their proposals. Provide staff with direction on additional information that would be helpful making a decision on the RFP process. The proposed format for the presentations includes 1 %2 hrs. for each team to present and respond to questions. The order of the presentations will be East West Partners followed by Open Hospitality Partners / Hillwood. The public will be given an opportunity to ask questions of the developers during the evening meeting. (3 hrs.) 5. Warren Campbell ITEM/TOPIC: A request for the determination of a similar use by the Town Council pursuant to Section 12-7B-5(B)(7), Permitted and Conditional Uses; Above Second Floor, Vail Town Code, to allow for a ski club with ski storage to be considered a use similar to a cocktail lounge and bar, located at 333 Hanson Ranch Road (Vista Bahn Building)/Lot C, Block 2, Vail Village Filing 1, and. setting forth details in regard thereto. (15 min.) ACTION REQUESTED OF COUNCIL: The Town Council shall approve or deny the request that the proposed use is similar to other uses listed as a permitted conditional use within the Commercial Core I district pursuant to Section 12-3-4, Determination of Similar Use, Vail Town Code. BACKGROUND RATIONALE: On September 25, 2006, an application was submitted by the owners of the Vista Bahn Building to establish a ski club with ski storage on the third floor of the structure. The Commercial Core I zone district does not list a ski club with ski storage as a permitted or conditional use on any floor of a structure within the district. The applicant has requested that the Town Council review their proposal pursuant to Section 12-3-4, Determination of Similar Use, Vail Town Code, to determine if a ski club with ski storage is similar to a cocktail lounge and bar. Please refer to the staff memorandum dated November 7, 2006, for additional information. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council makes the determination that the proposed use is not similar to a cocktail t lounge and bar. Staff recommend that the Town Council directs staff and. the applicant to pursue a text amendment to the Commercial Core I district.. g. ITEM/TOPIC: Adjournment. (9:25 p.m.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY,. NOVEMBER 21, 2006, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. Vail Town Council Evening Meeting Minutes Tuesday, October 3, 2006 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M, by Mayor Pro-Tem Farrow Hitt. Members present: Kent Logan Kim Newbury Mark Gordon Kevin Foley Greg Moffet Farrow Hitt, Mayor Pro-Tem Members not present: Rod Slifer, Mayor Staff Members: Stan Zemler, Town. Manager Matt Mire, Town Attorney Pam Brandmeyer, Asst. Town Manager The first item on the agenda was Citizen Participation. Avon resident Jonathon Levine offered comments regarding the proposed ~Nldlife Protection Ordinance, including a request that holiday trash service schedule changes be made aware to trash service customers. Levine also made several additional suggestions based on his experience as a current resident of Avon. Hitt asked that Levine wait to make his statements while the Wildlife Protection Ordinance was being discussed later in .the meeting. Ryan Maddux, Cody White and Jerry Sibley asked for Council support of the Battle Mountain High School Hockey Team. Maddux announced the team had reached the state championships during the 2005 season, ending up in third place. Jeff Thormodsgard asked for Council support of Referendum I (domestic partnerships) in the upcoming state election. Town Attorney Matt Mire clarified Council could take one position of advocacy for state election items. Carolyn Napp, Eagle County, (RE50-J) Director of Elementary Education, asked for support of a November 2006 RE-50J bond election question. Eagle County Commissioner Arn Menconi asked for Council support of Referendum 1A (supporting early childhood development through sales tax). The second item on the agenda was a Northwest Colorado Council of Governments. (NWCCOG) Water Quality Committee Update. 1 Former Vail Councilmember Chuck Ogilby, Lane Wyatt and Shanna Koenig asked for continued Council support of the NWCCOG Water Quality and Quantity (QQ) Committee. It was explained there were three staff members at NWCCOG working on the QQ Committee with staff attorney support. Town of Vail QQ appointee Chuck Ogilby was praised for his efforts on the QQ Committee. Ogilby explained the QQ Committee was pivotal in securing Black Gore Creek sand mitigation funding and the Vail Whitewater Park legislation. He then explained the committee continued to fight for water rights in the Vail Valley. `These issues are really bringing the West Slope together." Hitt clarified investigation continued on the Wolcott Reservoir project. The third item on the agenda was the Consent Agenda. a. Approval of 09.05.06 and 09.19.06 Town Council Minutes. Moffet moved to approve the consent agenda with Newbury seconding. The motion passed unanimously, 6-0. The fourth item on the agenda was the Town Manager's Report. • Revenue Update. Budget and Financial Reporting Manager Kathleen Halloran asked Council if they had any questions regarding the most recent revenue analysis. No questions were asked.. • Construction Update. Public Works Director Greg Hall reported Meadow Drive is progressing relatively well as work continues to the east. The Gore Creek Promenade Pedestrian Bridge was installed. Gordon said Meadow Drive looks great. Hall stated work continued on utilities at LionsHead. Foley clarified work on Westhaven Bridge had. been temporarily stopped. Logan clarified potential Checkpoint Charlie redevelopment plans would be brought before the Planning and Environmental Commission (PEC) in the near future, and then subsequently to Council. • Design Review Process Service Changes. Community Development Director Russ Forrest explained the department had met with an inclusionary-group of community users of the department to address how resources could be used more efficiently, subsequently providing enhanced customer service. "We have blocked off time on Thursday where all three Departments (Community Development, Public Works and Fire) are available to clarify simple issues..:Turnaround times for submitted projects continue to be improved." Zemler explained the town is continuing to pursue resources (funds for additional staffing) from Vail Resorts to support redevelopment efforts. Zemler then congratulated Forrest for his successful continuous improvement efforts. • Discussion of State Legislation Impacting Municipalities. Moffet moved to direct Mire to draft a resolution of opposition to Amendment 38 (voter referendums and petitions) with Foley seconding. The motion passed unanimously, 6-0. 2 V ~~ Moffet then moved to direct Mire to draft a resolution of opposition to Amendment 40 (term limits for appellate court judges) with Newbury seconding. The motion passed unanimously, 6-0. Gordon moved to draft a resolution endorsing Referendum I (domestic partnerships) with Moffet seconding. The motion passed unanimously, 6-0. Gordon then moved to draft a resolution to support Eagle County's ballot initiative 1 A. The motion died for a lack of a second. • Draft Report on Vail Tunnel Options. After being handed a draft report on I-70 tunnel options, Council asked that the study be presented and discussed in greater detail at an upcoming meeting. • Next Steps on LionsHead Request for Proposals (RFP). Forrest explained Council had received two proposals for the LionsHead parking. structure redevelopment. He then reported two proposed public meetings (November 7- 8) had been planned. Gordon clarified the property appraisal would be received mid- October. Logan asked when parking, traffic and transit analysis/recommendations would be made. Hall explained recommendations would be .brought forth in the near future. Zemler said the estimated costs of a Ford Park parking structure had. not yet been received. Hitt expressed concern a new western ski portal would transfer pedestrian and vehicular traffic demands, thus making additional parking at Ford Park less desirable or needed. Gordon emphasized it was important to maintain the proposed schedule. Hitt announced the names of the five winners of Vail's Fall Shopping Spree contest. The contest had been underway for the past six weeks to promote shopping and dining in Vail. The winners, drawn from among 7,788 entries, were: • Kelly Kozlowski, Atlanta, Georgia Laura Lodge, Vail • Erin Rooney, Vail • Chelsea Chase, Edwards • Orlin Angelov, Avon The five winners became eligible to spend $500 at their favorite Vaif businesses, courtesy of the town. Zemler expressed gratitude to Public Information Officer Suzanne Silverthorn for her and her staff's orchestration of the drawing. Zemler said the Beaver Creek Resort Company wished to have a meeting with Council, in particular to discuss enlarging or opting into the current boundaries of the Vail Local Marketing District. Council agreed to look to an off Tuesday (no Council Meeting.) The fifth item on the agenda was the Planning and Environmental Commission (PEC)/Design Review Board (DRB) Update. During a review of the most recent meetings of the PEC and DRB, Chief Planner George Ruther answered questions regarding the latest proposals to go before the two boards. While discussing the PEC, Ruther explained the Willows Lodge had filed for the creation of a Special Development District (SDD40). Gordon asked staff to prepare a recommendation regarding housing requirements based on when a building permit was issued as opposed to those in place at time of submittal. Mire explained the pending ordinance doctrine could be applied to housing standards as well as a moratorium to enact updated housing requirements. Ruther said Council's concerns regarding housing were shared by the PEC. PEC Member Bill Jewitt asked Council for direction regarding what Council may wish to receive in terms of public benefits regarding the Willows redevelopment. Zemler emphasized the special housing meeting on October 10 was a work session and no decisions would be made, only staff direction would be given. Representing the Vail Village Homeowners Association, Jim Lamont asked for caution regarding Council discussing policy issues dealing with pending SDD's. Gordon expressed gratitude to former Town Planner Matt Gennett for efforts while employed by the town. The sixth item on the agenda was a request to remove a Type I Employee Housing Unit deed-restriction from the property located at 1868 West Gore Creek Drive/Lot 47, Vail Village West 1St Filing. Ruther reported Paut Musson, the owner of the property located at 1868 West Gore Creek Drive, is requesting to have the recorded Type I Employee Housing Unit deed- restriction removed from the property. In summary, adeed-restriction was recorded against the property in response to pending development and building permit applications. As a result of a change to the approved plans, the improvements (i.e., a second dwelling unit) which necessitated the deed-restriction were never constructed. The property owner requested the removal of the deed-restriction. As the town is the beneficiary of the deed-restriction, approval to remove the deed-restriction was required to be reviewed by Council. Moffet moved to grant the applicant's request with Newbury seconding. The motion passed 4-2, with Gordon and Foley opposed. The seventh item on the agenda was the second reading of Ordinance No. 20, Series 2006, An Ordinance Repealing and Reenacting Title 5, Chapter 9 "Wildlife Protection," Vail Town Code; Establishing Regulations and Standards Regarding the Protection of Wildlife. Town Attorney Matt Mire reported in August of 2002, and in response to a dramatic increase in human-bear conflicts, the Vail Town Council (the "Council") adopted Ordinance No. 19, Series 2002, which amended the Vail Town Code (the "Code") to include a Chapter regarding Wildlife Protection. The stated purpose of the Wildlife Protection chapter was to "protect and maintain wildlife in the Town of Vail and surrounding areas and to minimize the risk of dangerous interaction between humans and wildlife." On July 11, 2006, and based upon the testimony from town staff and Bill Andree of the Colorado Department of Wildlife, regarding the effectiveness of the 2002 ordinance, Council directed staff to prepare amendments to the Wildlife Protection Ordinance which would more effectively serve the purpose set forth above. On July 18, 2006, Council passed an emergency measure which removed the warning requirement for first time offenders from the current Wildlife Protection regulations and also eliminated the maximum fine amounts set forth in the Code. Accordingly, first time offenders of the current Wildlife Protection regulations are now subject to the General Penalty provision of the Code {up to $999 in fines and incarceration of up to 180 days; or both). On August 1, August 15 and September 5, 2006, Council heard testimony and evidence from town staff, members of the community, licensed waste haulers and the Colorado Division of Wildlife. Council then provided direction to amend the current 4 regulations which requires all Town of Vail residents to obtain by April 15, 2007, at a minimum, AWildlife-Resistant Refuse Container (sturdy plastic with lid and latching mechanism). In addition, said container when not in use must be stored in a house, garage or other enclosure. If unable to store as such, then the resident must have' Wildlife-Proof Refuse Container (metal) or an approved enclosure. Moffet moved to adopt the ordinance with Foley seconding. Newbury questioned the use of recycling containers. Zemler explained recycling and wildlife protection are two separate items. Gordon asked for a recycling discussion to be brought before Council. During a pause for public comment Jonathon Levine asked Council to consider better regulation of trash pick-up notices and waste receptacle ownership identification. Sally Jackie said the town should not exempt itself from new rules and emphasized the importance of a public information campaign and aggressive police enforcement. She also asked for Council and public support of the Police Department when enforcing the new regulations. Chris Fitzgerald congratulated the Police Department on its enforcement efforts and encouraged residents to report offenders. Vail Municipal Judge Buck Allen explained there were "common sense" ways to determine holiday pickup mistakes. "We are constantly working to improve the situation." Code Enforcement Officer Susie Huxford said second homes managed by tardy property managers are often the cause of waste receptacles being left out overnight. The motion passed unanimously, 6-0. Moffet thanked. Jackie and her husband Guy Ayrault for their continued diligence during the Wildlife Protection Ordinance discussions. The eighth item on the agenda was second reading of Ordinance No. 24, Series of 2006. An Ordinance Concerning the Organization of a General Improvement District in the Town of Vail; Accepting the Petition for the Organization of Such 'General Improvement District, and Making Certain Findings and Determinations; Waiving all requirements for Notice, Publications; Waiving all Requirements for Notice, Publication and Hearing of the Formation of the General Improvement District; Establishing and Creating the Town of Vail General Improvement District No. 1; Town of Vail, Colorado. ' Mire explained The Town of Vail, (the `Town") is a municipal corporation duly organized and existing under the laws of the State of Colorado (the "State") and in particular under the provisions of Article XX of the Constitution of the State and the Town Charter (the "Charter"). A Petition in regarding the Organization of the Town of Vail General Improvement District No. 1, Town of Vail, Colorado has been filed. in the office of the Clerk and Recorder (the "Clerk") of the Town. Such Petition has. been reviewed by the Clerk. Such Petition has been signed by the registered electors representing one hundred percent of the taxable real property within the proposed district and contains a request, pursuant to Section 31-25-607(3.5), Colorado Revised Statutes ("C.R.S.");'for waiver of all requirements for notice, publication and a hearing set forth in Sections 31- 25-606 and 31-25-607, C.R.S, and a request for waiver of the bond provided fnr in Section 31-25-605, C.R.S. Moffet moved to approve the ordinance with Newbury seconding. The motion passed unanimously, 6-0. The ninth .item on the agenda was second reading of Ordinance No. 25, Series of 2006. An Ordinance Designated by the Short Title "Election Ordinance"; Providing for an Election Concerning the Town of Vail General Improvement District No. 1, Town of`Vail, Colorado for the Purpose of Submitting to the Electors of Said District the Proposition of Imposing Property Taxes for the Purpose of Paying Costs of Operating and Maintaining Certain Public Improvements and to Ailow the District to Collect, Retain and Spend Non Property Tax Revenues;. and Prescribing other Details in Connection with Said Election 5 and Indebtedness; Repealing Any Action Heretofore Taken in Conflict Herewith; and Ratifying Actions Previously Taken in Connection Therewith. Mire explained The Town of Vail, (the `Town") is a municipal corporation duly organized and existing under the taws of the State of Colorado (the "State") and in particular under the provisions of Article XX of the Constitution of the State (the "Constitution") and the Charter of the Town (the "Charter"). By ordinance adopted of even date herewith, the Town of Vail has created the Town of Vail General Improvement District No. 1 (the "District"}. Pursuant to Section 31-25-607(4)(a), C.R.S., permits the Town Council, on behalf of the organizing District, to call an election of the District's electors regarding matters required to be voted upon under Article X, Section 20 of the Constitution ("TABOR"), including questions pertaining the impositions of taxes, and for spending certain moneys above limits established by TABOR. TABOR requires the District to submit ballot issues (as defined in TABOR) to the District's electors on limited election days before action can be taken on such ballot issues. November 7, 2006, is one of the election dates at which ballot issues may be submitted to the District's eligible electors pursuant to TABOR. The Town Council has determined to call the election on behalf of the organizing District as permitted by Section 31-25-607(4)(a), C.R.S., due to the need to satisfy various procedural requirements prerequisite to the holding of such election, many of which could not be undertaken directly by the District in a timely fashion following its formal organization. It is necessary to submit to the electors of the District, at the .election to be held on November 7, 2006, the questions of authorizing the District to incur debt, to increase taxes for operations and maintenance purposes, and spend the revenues thereof and to collect, keep and spend all revenues. it receives as a voter approved revenue change under TABOR. It is necessary to set forth certain procedures concerning the conduct of the election. The Town Council elects to utilize the provisions of the Uniform Election Code of 1992 in order to conduct a mail ballot election on November 7, 2006. Moffet moved to approve the ordinance with Gordon seconding. The motion passed unanimously, 6-0. The tenth item on the agenda was Matters from Mayor & Council Foley announced the Eagle County Transportation Authority (ECO) was soliciting transportation requests from all of the county's municipalities. He then announced state legislation may require the Eagle County transportation tax (ECO funding) to be increased. He then said the newly paved trailheads look very good. He also noted, `The Tom Provo benefit was very well attended by old-schoolers and a lot of newer residents." He then questioned the possible loss of adequate handicap parking in the East Vail and LionsHead areas. He finalized his comments by questioning the Lodge Tower's failure to install gas fireplaces as a part of their remodeling. Gordon applauded the fire mitigation and beetle kill removal work taking place above the upper bench of Donovan Park. Logan pressed for increased fire mitigation discussions. Newbury stated the Vail Valley exchange would continue accepting applications for the upcoming reciprocal exchange to Australia. She encouraged applicants from Battle Mountain High School as none had been received. Moffet commented on the most recent Vail Local Marketing District Meeting. 6 The eleventh item on the agenda was Adjournment. Moffet moved to adjourn with Foley seconding at approximately 7:45 p.m. The motion passed 5-1, Newbury opposed. Rodney E. Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk Minutes provided by Corey Swisher. 7 Vail Town Council Evening Meeting Minutes Tuesday, October 10, 2006 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 11:05 A.M. by Mayor Rod Slifer. Members present: Kent Logan Kim Newbury' Mark Gordon Kevin Foley Greg Moffet Rod Slifer Members not present: Farrow Hitt Staff Members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Asst. Town Manager Pursuant to Section 4.2 of the Vail Town Charter, the Town Manager requested a Special Meeting of the Vail Town Council for the purpose of discussions on: 1 • Affordable housing strategy. Representing RRC and Associates, Chris Cares explained numerous housing strategies. The housing supply, which is decreasing for employees in Vail, cannot meet current demand by local residents and employees and demand generated from second homeowners. Vail is also part of a larger region that faces similar constraints with regard to addressing local demand for housing. Past discussions have focused on two types of needs within the town; there is a stated need to "keep up" with the demand created from new commercial and residential development. In addition, the town must also address historic deficiencies: there is a need to "catch up" with shortages that exist today. Cares emphasized the outlined strategies would need to be implemented symbiotically with other housing tactics to achieve the potential goal of housing 30% of Vail's workforce within the town limits. Cares clarified the town currently houses 936 employees in deed restricted units. Housing Coordinator Nina Timm reported 6300 employees fill 9100 jobs within town limits. Gordon clarified ten percent of the current work force resides in deed restricted units.. Gordon continued, "VVe should shoot for 30% of workforce living in deed restricted housing." Logan clarified the definition of build-out encompassed all capital and economic growth expected in the reasonably foreseeable future. While discussing commercial linkage Cares reported to Council that based on anticipated new commercial redevelopment, the town can expect 1395 new jobs to be created. `This strategy would provide 332 new housing units, using a 30% mitigation rate, or 221 new housing units, using a 20% mitigation rate." To evaluate this technique the town contracted with RRC to conduct a rational nexus study explicit to the town. Specifically, this study was intended to permit the town to provide a standard percentage requirement for new commercial square feet. The study was directed to address pay-in- lieu options per employee to be housed or portion thereof. Council had also directed staff to consider a "residential linkage" requirement. With the growth in high-end residential units this tool is being used more frequently in other resort communities. The technique is essentially similar to commercial linkage, but it is applied to employment associated with residential development. With the growth of highly amenitized residential developments, the job demand created in these developments is high. All of the same questions that need to be answered for commercial linkage will need to be addressed fora residential linkage program. Cares explained, "More typically, inclusionary housing occurs on site." While discussing housing options at Timber Ridge, Town Manager Stan Zemler explained it would be difficult to finance the parcel's redevelopment using a 45% (market rate housing) / 55% (affordable housing) split. Gordon encouraged moving forward with policy direction as swiftly as possible. He emphasized, "Developments that are underway now should be subject to these new housing regulations." Vail Local Housing Authority (VLHA) member Mark Ristow said the VLHA should return to Council with a commercial linkage ordinance or resolution recommendation. Pianning and Environmental Commission (PEC) member Bill Jewitt said the PEC was looking for direction regarding housing decisions. Slifer encouraged examining regional alternatives to affordable housing as Vail is almost built out and future employee housing developments would require high density projects. "I believe size and scale and character are important to Vail." Town Attorney Matt Mire said he would bring forward a resolution expressing Council's intent to update the 'town's employee housing strategy: Representing the Vail Village Homeowner's Association, Jim Lamont applauded Council's efforts and encouraged bringing greater balance to the socio-economic distribution of the community. "We need to focus on diversifying the composition of the neighborhoods." Local developer Peter Knobel encouraged Council to incorporate flexibility in their housing program. Tom Braun asked Council to develop a coherent housing strategy that would eliminate "negotiations and guessing games." Mauriello Planning group owner Dominic Mauriello encouraged using accurate data when developing commercial and residential housing linkages. "The data has been so averaged it doesn't reflect Vail at all." Staff direction was then provided: • Determine the industry responsible for the creation of 1395 new jobs. • Evaluate and place greater emphasis on residential linkage and inclusionary zoning. • Evaluate deed restriction "warehousing." • Evaluate potential of tax/fee supported housing fund. • Potential program allowing existing deed restricted EHU owners to transfer restrictions to alternate property: • Expedite all of the above. 2. Long Term Capital Management Plan. Finance Director Judy Camp and Manager of Budgets & Financial Reporting Kathleen Halloran presented the 15 year capital plan as a follow up to Council discussions on September 19~`'. Camp reported that based on current assumptions, the Capital Projects 2 Fund is unable to support the proposed projects beyond 2007, while the fund balance in the RETT Fund continues to grow. Some key assumptions used to develop the capital improvement plan: • 35% of sales tax revenue is dedicated to the Capital Projects Fund. • The Capital Asset Management Plan addresses only existing assets and the West Vail Fire Station, no other new buildings, public parking expansion and/or replacement costs are not included; additional capital maintenance and operating costs will result from any new buildings. • Project costs are assigned to the Capital Projects or Real Estate Transfer Fund (RETT)based on where they have historically been funded. Revenue projections and project costs were updated to reflect the latest estimates. In the Capital Projects Fund, Crossroads streetscape was deleted from the 2008 projection because as it will be provided by the developer. The following projects have been added in 2007: • Fire suppression in computer rooms - $35,500 to protect the town's public safety and other records and equipment. • Town of Vail planning - $150,000 as a placehofder for additional work to be done as an outcome of the various planning exercises now underway. The following projects were added to the RETT Fund: • Recreation master planning with VRD - $50,000 each in 2007 and 2008 as a placehofder for implementation of the GreenPlay recommendations, starting with updating the leases and operating agreements between the town and the Vail Recreation District. • Public Art -now reflect Art In Public Places (AIPP) request to have funding for public art at a level that is approximately 4% of the transfer tax revenue (yet to be approved by Town Council). • Bear-proof containers - $180,000 has been added to 2007 to allow for the purchase of containers compliant with the new ordinance. Issues which require policy direction are as follows: • Project priorities. • Adjusting split of sales tax revenue from 60/40 to 65/35. • Prioritization of Tax Increment Financing (TIF) dollars (some projects included in the spreadsheet may be eligible for TIF funding; TIF revenue is not included, but the latest estimate is $10 - $12 million of project funding could be provided from the LionsHead TIF District. • Town of Vail responsibility for assets managed by Vail Recreation District (expenditures for capital maintenance are included in the RETT spreadsheet). • Consideration of additional uses of RETT Funds. • Conference Center Funds. Zemler emphasized that without significant reprioritization or the realization of additional revenues, the Capital Projects Fund does not have sufficient funding looking out over the 3 next several years. "We don't have the dollars to build the kind of facilities we think we need to be building." Camp explained that a 35% general fund reserve was being maintained during redevelopment. Zemler asked if Council was willing to examine the structure and use of Real Estate Transfer (RETT) funds. "A portion of that money would help fund some other things in the general fund or capital fund." Logan clarified the Capital Fund estimates did not include any major renovations to the LionsHead parking structure. Referring to the 65/35 split, Foley said, `NVe have to look at operations and make sure we aren't a big bureaucracy, a change (increase in general fund split) of 15% in ten years is astronomical." Newbury suggested Council readdress and amend the Ford Park Master Plan as its goals may not be consistent with the present Council's wishes. Mire noted Council may use RETT funds for any legitimate public purchase by Ordinance. Logan recommended developing afinancial/economic master plan. Zemler then expressed concern over agreements with the Vail Recreation District in regard to maintenance of capital assets as the financial implications could be severe. Foley moved to adjourn with Newbury seconding at approximately 3:00 p.m. The motion passed unanimously, 6-0. Rodney E. Slifer, Mayor , ATTEST: Lorelei Donaldson, Town Clerk Minutes provided by Corey Swisher. 4 Vail Town Council Evening Meeting Minutes Tuesday, October 17, 2006 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 11:05 A.M. by Mayor Rod Slifer. Members present: Kent Logan Kim Newbury Mark Gordon Kevin Foley Greg Moffet Rod Slifer Farrow Hitt Staff Members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Asst. Town Manager The first item on the agenda was Citizen Participation. There was none. The second item on the agenda was the Town Manager's Report. Town Manager Stan Zemler recognized Rick Scalpello for his efforts organizing and developing the Vail Farmers' Market into one of Vail's most successful events. Scalpello then thanked Marty Stewart, Jonathon Staufer and Council for their support and efforts. "The Vail Farmers' Market is now the largest farmer's market in the state of Colorado." Slifer, Hitt and Foley personally thanked Scalpello for his hard work. Public Works Director Greg Hall provided a construction update reporting that snowmelt on East Meadow Drive continued to be installed and the Vail Plaza hotel was performing work on Vail Road, continuing soon onto the South Frontage Road. Assistant Town Manager Pam Brandmeyer explained staff. had learned of a unit that would potentially qualify for the town's "buy down" program. The unanticipated opportunity would provide the wherewithal for either housing a critical employee in this tight housing market this winter or turning the unit into a deed restricted unit. Council authorized staff to proceed with negotiating on the purchase of this unit, also instructing them to come back with a supplemental appropriation request. The third item on the agenda was a request to proceed through the development review process to locate a skateboard park on the west end of Donovan Park. Brandmeyer explained the item was not. an actual request to proceed, but rather a discussion to find out if the proposed skateboard park was "palatable" to Council. She continued by explaining $400,000 from the Real Estate Transfer Tax (RETT) fund had been set aside in the '06 budget to provide the town with a skateboard park. At this time, staff from both the Vail Recreation District (VRD) and the Town of Vail (TOV) have been working on preliminary plans to site the skateboard park on the west end of Donovan. In order for this to occur, the Donovan Park Master Plan would have to be modified to allow for this use, requiring a public review by the PEC and ultimately by Council. For numerous reasons, e.g., convenience, neighborhood, parking, restrooms, excellent visibility, and so on, staff believes the approximately 7,500 square feet would nicely accommodate a skateboard park at this site. Should an amendment to the Donovan Park Master Plan be approved by the Planning and Environmental Commission(PEC) and the Council, the next step would be to prepare a Request for Proposals for a "design/build" team. Skate board park "users" would be included in public session(s) to gather ideas for this element and staff would travel to other successful skate board parks around the state. Considerable time was spent two years prior by the former VRD/TOV Capital Committee reviewing potential sites. Hitt moved to approve the request with Foley seconding. Moffet expressed concern that the proposed location didn't solve problems or create opportunities. He then asked for a police assessment of the Donovan location. Newbury asked about previously discussed alternate locations at Booth Falls and on the former Hud-Wirth (Chamonix) site. She felt the Chamonix site would be more appropriate. Project Manager Todd Oppenheimer explained some aspects of Donovan Park would need to be rearranged. Moffet said he believed Ford Park was the most appropriate venue. Slifer, Hitt and Gordon argued Donovan Park was the most suitable location for the skateboard park. Foley said development of a skating facility was something that needed to happen "sooner rather than later." Logan stated he could not support the project, "Because a skateboard park doesn't show up in the top five priorities identified on our most recent resident recreation needs assessment." During a pause for public comment, Scott Proper asked Council to table the item. Dave Nelson, active skate boarding instructor, said the park should be located close to an emergency services facility. Hitt and Foley then withdrew their motion. Subsequently, Moffet moved to direct staff to further study the Chamonix, Ford Park, Booth Falls and Donovan Park locations and return with a recommendation prior to the end of year. Foley seconded. The motion passed unanimously, 7-0. The fourth item on the agenda was a request to proceed through the development review process with a proposal to install a new manhole, sanitary sewer line and retaining wall on the Town-owned stream tract parcel adjacent to the Vail Mountain View Town home development site, located at 442 South Frontage Road. Forrest reported the Eagle River Water and Sanitation District (ERWSD) and the owners of Vail Mountain View town home development site were in the process of undergoing development review of an application to install a new manhole, sanitary sewer line and retaining wall on town property, located upon Tract B, Vail Village 5th Filing. The- new manhole, sanitary sewer line and retaining wall are required to facilitate the redevelopment of the old Apollo Park condominiums. Currently, the sanitary sewer line runs through the center portion of the development site. The new retaining wall was needed to ensure adequate soil cover exists over the top of the new sewer line to prevent freezing during the winter months. Council, as the property owner of Tract B, must grant the applicant permission to proceed through the development review process. Moffet moved to approve the request with Gordon seconding. The motion passed 5-2, with Hitt and Foley opposed. The applicant will now proceed with the appropriate development review applications for Design Review Board (DRB) review and consideration. The fifth item on the agenda was a request to proceed through the development review process and modify the approved Meadow Drive streetscape Plansrn the area of the Solaris/Crossroads Development. Hall reported the town had received DRB approval and improvements under contract to proceed with streetscape work in front of the Solaris project on Meadow Drive. The Solaris developer wished to proceed through the process to modify the plans. The developer is responsible for all the costs of the associated streetscape, including modifications. Staff recommended Council grant permission to proceed through the development review process working with the town staff on design concepts and final approved plans. Moffet moved to approve the request with Newbury seconding. The motion passed unanimously, 7-0. The sixth item on the agenda was approval of the Seibert Circle Final Design. Project Manager Todd Oppenheimer asked Council to: 1) Approve the final design for Seibert Circle and 2) Approve an overall project budget of $675,000 assuming a $325,000 commitment of private sector funding is received by December 5, 2006. 3) Conditionally approve the award of the design, fabrication, and construction contracts based on the private sector funding. On September 5, 2006, five design concepts for Seibert Circle, prepared by WET Design and Wenk Associates, were displayed and discussed in an open house forum. From 20 to 25 people attended the open house. A written description of each concept, with the estimated cost, was distributed to each attendee. It was explained that the cost of all five concepts exceeded the town's budget allocation. Attendees were asked to indicate which, if any, of the design concepts they preferred so raising additional funds from sources outside the town's budgets could be started. Staff received 15 responses. The WET Design concept number-three with "Leapfrog" water jets and "Water on Fire" nozzles received the most favorable responses. It also contains the most expensive technology. The estimated cost for this concept is $672,311. The current budget allocation for Seibert Circle is $350,000. Vail Resorts committed $200,000 out of the Front Door public art allocation if the Council will adopt any one of the 4 WET Design concepts. This contribution leaves the shortfall at $122,311. Local residents Ron Riley and Alan Kosloff committed to raising the balance of the required funds if the Council will adopt concept 3 as the final design. The optimal time for construction of the improvements is spring of 2007. The feature can be complete and fully operational by July 1, 2007. In order to complete the work, WET Design will need to begin final engineering in early December. The conditional approval of the design and construction contracts will allow Riley and Kosloff time to raise the addi#ionat funds. The deadline for raising the funds will be the December 5, 2006, Town Council session. The conditional approvals wilt expire after that time. Oppenheimer explained during public comment sessions no local residents suggested the site be left as it was. Vail Mountain Chief Operating Officer Bill Jensen announced Vail Resorts was comfortable committing $200,000 of its $1 million Front Door public art commitment. John Kaemmer a local merchant with a business close to Seibert Circle encouraged Council support of the project. Moffet thanked Vail Resorts for its monetary commitment. Moffet moved to approve concept three and its project budget with Hitt seconding. Foley asked that Pete Seibert be acknowledged on the structure. Logan applauded the public/private cooperation. "Vicki and I would like to join the list of donors." Newbury commented, "I don't feel it is a good use of taxpayer funds for a feature that is going to be coid." The motion passed, 6-1, with Newbury opposed. The seventh item on the agenda was Ordinance No. 26, Series 2006, an emergency ordinance declaring the town council's intent to adopt an ordinance establishing employee housing regulation for commercial and residential development and redevelopment and applying such regulations to new development applications. Mire explained that in May, 2006 the town engaged RRC Associates, Inc. to prepare a Town of Vail Nexus/Proportionality Analysis for Employee Housing Mitigation Programs. The purpose of this was to create a legal basis for assessing an employee housing mitigation requirement on commercial and/or residential development. That study is now complete and its findings have been presented to Council. Prior to adopting any regulations regarding employee housing, Council would like to ensure that it has provided adequate opportunity to educate the public about employee housing. The Town Council has further determined that additional time is necessary to study employee housing options before adopting new employee housing regulations. As such, rather. than impose a moratorium on development to give the town adequate time to study employee housing options, the town would like to allow new development applications to be submitted during the study with the understanding that those developments will be subject to the pending employee housing regulations when and if those regulations are adopted by Council. Mire explained, "This is the best means for you (Council), if you want to stop short of a moratorium, and if you want to continue to process but make sure developers are bound by the most current regulations." Moffet moved to approve the ordinance with Foley seconding. Representing Vail Resorts Development Company, Jay Peterson expressed concerr that the proposed changes may require any design alterations requiring a new development application, would subject that property to the new regulations. "Representing a variety of clients," Dominic Mauriello urged Council to use caution and reevaluate the data used to prepare the rational nexus study. Scott Proper stated, "What is on the table is unpredictable and industry does not like unpredictability." Moffet responded, "You can always take your money and go somewhere else." Foley continued, "We are just trying to create a level playing field and eliminate the gray areas." The motion passed unanimously, 7-0. The eighth item on the agenda was Resolution No. 13, Series 2006, a Resolution By the Town of Vail Council Urging Vail Voters to Educate Themselves and then Oppose Ballot Issue Number 38 in the November 7, 2006 Election. Mire introduced Resolution No. 13, Series of 2006. The Colorado Secretary of State certified Ballot Issue Number 38 on December 6, 2005. This dramatic proposal would substantially change the historical referendum process in Colorado. Among other things this amendment would expand the referendum powers toward all local governments including "all enterprise authorities and other governmental entities." These enterprises and other governmental entities would be seriously and detrimentally impacted by such referendum. Proposals similar to Amendment 38 have twice before been rejected by the Colorado voters in both 1994 and 1996 by substantial margins.. The proposal is not clearly written and creates with virtually every line of the proposal numerous practical and legal interpretation questions. Strictest compliance is required against hundreds of governmental districts which would create a substantial cost to the state even if only complaint based enforcement occurs. This ballot item would overrule any conflicting state constitution provision, home rule town charter and all other state and local laws. The procedures set forth present an unfair playing field in that the plaintiffs can recover their attorney's fees but governmental entities have practically no chance of recovering taxpayers dollars spent on frivolous compliance actions. Such broad initiative and referendum right would seriously disrupt the operations of government. Council would be forced to delay local laws from going into effect before a 91 day waiting period had passed. The measure purports to prohibit any future ballot issue rejected by the voters if the future issue is wholly or mostly similar to the rejected ballot item. Amendment 38 mandates taxpayer financed political advertising in the form of up to a one thousand word statement, for petition proponents. Opponents have no such right under this ballot item. Moffet moved to approve opposing Ballot Issue Number 38 with Gordon seconding. The motion passed unanimously, 7-0. The ninth item on the agenda was Resolution No. 19, Series 2006, A Resolution in Opposition to the 2006 Ballot Issue Known as `?erm Limits for Supreme Court and Court of Appeals Judges," Amendment 40 to the Colorado Constitution, that Would Politicize the Appellate Courts and Adversely Impact the Judicial Process. Mire introduced Resolution 19, Series of 2006. An initiated constitutional amendment, Amendment 40 to the Colorado Constitution, has been certified for consideration by the voters of the state of Colorado at the regular election to be held on November 7, 2006. Amendment 40 would cause all appellate court judges to be up for reelection at the general election in 2007 but only if those judges have not then served ten years in office. The effect of Amendment 40 would be to remove from office next year five Supreme Court justices and seven court of appeals judges. The effect of Amendment 40 would be to limit the independence of the judiciary and to politicize their appointment by placing a limit of ten years on the service of any appellate judge, thereby empowering the governor with the appointment of a majority of the appellate judges after each general election. The further effect of Amendment 40 would be to deprive this state of the wisdom and experience of our sitting appellate judges and substitute on-the-job training after each appointment. The further effect of Amendment 40 would be to discourage the most qualified trial judges and attorneys from applying for appointment to the appellate bench. The further effect of Amendment 40 would be to cause newcomers to the appellate courts to be reviewing the decisions of seasoned trial judges, for whom no term limits are proposed. No other state has placed term limits on the judiciary. The best interests of the Town of Vail and its citizens will not be served by the attack on the independence and competence of the judiciary contained in Amendment 40. Moffet moved to approve the resolution opposing Ballot Number 40 with Gordon seconding. The motion passed unanimously, 7-0. The tenth item on the agenda was Resolution No. 20, Series 2006, A Resolution in Support of Referendum I: The Colorado Domestic Partnership Act. Mire introduced Resolution 20, Series of 2006. Thousands of law-abiding, taxpaying Coloradans are denied basic legal protections and responsibilities merely because they live in committed, same-sex relationships. Committed same-sex couples are not guaranteed the right to visit a partner in the hospital, direct his or her care in a nursing home, or to leave their property to whom they wish upon death. Gays and lesbians who die without a will are more likely to have their property left to the government than to their partner. In November, Colorado voters will have the opportunity to approve domestic partnerships, a registered civil contract between committed same-sex couples. domestic partnerships, while not marriage, will provide many, but not all, of the protections and responsibilities that these couples deserve. It was hoped the passage of Referendum I would send a strong signal throughout the country of Colorado's commitment to fairness and equality for all citizens. Moffet moved to approve supporting Referendum I the resolution with Gordon seconding. The motion passed unanimously, 7- 0. The eleventh item on the agenda was Adjournment. Moffet moved to adjourn with Newbury seconding. The motion passed unanimously, 7- 0, at approximately 8:00 p.m. Rodney E. Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk Minutes provided by Corey Swisher. 6 TOWN OF VAIL REVENUE HIGHLIGHTS November 1, 2006 Sales Tax Sales tax collections for the year-to-date through September are expected to be $13.6 million, an increase of $84,534 or 7.8% over the same period last year. Expected revenue for the month of September is $826,866, an increase of $31,059 or 3.9% over last year. The year-over-year increase in the consumer price index for September is 2.1%. As shown in the attached chart, gross sales for six representative businesses located near the construction area in LionsHead increased 9.3% from last year for the month of September and are up 9.3% for the year-to-date through September. Compared with 2003, before construction started in that area, gross sales of the six businesses are up 16% for the month and 17% for the year-to-date. Construction Permit Fee Revenue Construction permit revenue of $1.7 million year-to-date through October 31, 2006, is up $391,153 or 30% from last year and already exceeds 2005's full-year revenue of $1.5 million. Major redevelopment projects, commercial remodels, and smaller commercial/residential projects all contributed to the increase. This year's revenue includes $976,048 (57% of the total) from ten large redevelopment projects - Arrabelle, Forest Place, Front Door (The Lodge at Vail), Gore Creek Place, Lodge Tower, Mountain View, One Willow Bridge Road, Sonnenalp, Vail Plaza Hotel, and Westhaven Condos. Major redevelopment projects accounted for $787,354 (64% of total) at this time last year. Excluding the major redevelopment projects, construction permit fee revenue is up $202,459 or 38% over last year. Construction permit fees include building, electrical, mechanical, plumbing, and sprinkler permits. Real Estate Transfer Tax (RETT) RETT collections of $4.2 million through October 30, 2006, are down $1,098,875 or 20% from last year. Last year's collections included $1.1 million of tax from major transactions (over $10 million selling price) including: sale of the Chateau to the Four Seasons developer; sale of units at Crossroads to the developer; Vail Mountain Lodge timeshares; Founders' Park Garage; and the Vail Marriott. In the current year, we have collected only $431,500 from one large redevelopment project, The Gore Creek Residences. RETT collections also lag the 2006 budget, which anticipated higher sales from redevelopment projects including Forest Place and One Willow Bridge Road in addition to Gore Creek Residences. 061107RevenueHighlights - 1 - MEMORANDUM October 25, 2006 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: September Sales Tax On the reverse side please find the latest sales tax worksheet. I estimate I'll collect another $48,000.00 in September sales tax to bring September collections to $826,866.00. If so, we will be up 8.46% or $64,492.00 from budget and up 3.9% or $31,059.00 from September 2005. The summer season (May -September) will be up 3.2% or $137,281.00. COUNCIL PRIORITIES STATUS UPDATE Environment • Forest Health Underway • Bio-mass Study 2007 Budget • Wind Purchase Done • Encourage Green Building 2007 Initiative • Improve Recycling Activities Study Done /Implementation 2007 • Wildlife Protection Ordinance Done • Formation of Environmental Office Proposed for 2007 Budget • Conversion to Alternative Fuel Buses Underway • Increase Sustainable Energy Proposed for 2007 • I-70 Noise Mitigation Underway • Global Climate Change Initiative Proposed for 2007 Economy • Formed Economic Advisory Council • LionsHead Parking Structure • Streetscape Plan Complete Underway Underway /Nearing Completion Housing • Development of Comp. Housing Strategy • Redevelop Timber Ridge • Issue RFP for Chamonix Property Underway Underway Proposed for 2007 Master Plans • Vai120/20 Underway • West Vail Underway • Ford Park Master Plan Update Proposed for 2007 • Recreation Master Plan Underway • Parking/Transportation Underway • 15 Year Capital Plan Complete Public Safety • Wendy's Property for West Vail Fire Station Underway • Emergency Preparedness Ongoing Redevelopment • Continue to Manage Redevelopment Ongoing T Recreation • Strategic Partner w/ Vail Recreation District Ongoing Other Issues • Develop Plan for Conference Center Funds Planned for 2007 2007 Contributions Please see the attached spreadsheet to coincide with the following background and recommendations. ECONOMIC A. Bravo! Colorado BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting $200,000 to help. fund travel, administration, marketing, advertising and promotional expenses for the 2007 Philadelphia Orchestra and the New York Philharmonic -Vail Residency programs. STAFF RECOMMENDATION: Staff recommends funding at $175,000 (same as 2006 Contributions). Historically, the Town of Vail has contributed $100,000 of funding toward the Tier I New York Philharmonic / Vail program as well as another $25,000 towards Bravo! operating expenses. In 2006, we contributed $50,000 of off-cycle funding to the Tier I Philadelphia Orchestra. Bravo! will be celebrating it's 20th Anniversary next year. The cultural benefit to the Town of Vail and the tourist attraction of this event are also factors in staffs recommendation for funding. B. Eagle Valley Events: Vail America Days and Vail Art's Festival. BACKGROUND INFORMATION: Eagle Valley Events is requesting $2,000 (in kind) forthe Vail America Days and $9,125 ($2,000 in-kind; $7,125 cash) for the Vail Art's Festival to cover the cost of hanging banners in the round-abouts provided by the Town of Vail during the events, and to cover the transient vendor license fee for the art vendors ($7,125). In 2006 the Commission on Special Events funded $42,250 towards America Days and $15,000 towards the Arts Festival. STAFF RECOMMENDATION: Staff recommends that the in-kind requests for hanging banners be provided for both the Vail America Days and the Vail Arts Festival and built into our 2007 operating budget (total in-kind funding of $4,000). Staff does not recommend paying to cover the' cost'of the transient vendor license fee, but encourages the promoter to include that fee into the-overall exhibition fee charged to the art vendors. C. Vail Farmer's Market. BACKGROUND INFORMATION: Vail Farmer's Market is requesting $3,000 of in-kind value to cover the cost of services provided by the Town of Vail during the events, and $5,000 of cash to cover the cost of traffic control. The Commission on Special Events funded $15,500 towards weekly concerts in 2006. STAFF RECOMMENDATION: Staff recommends funding the in-kind request of $3,000 which will be included in the Town's 2007 operating budget. Staff also recommends funding the $5,000 cash as requested. - 1 D. Vail Jau Foundation BACKGROUND INFORMATION: The Vaii Jazz Foundation is requesting $15,000 to help fund the Vail Jazz Festival's Labor Day Weekend Party September 1-4, 2007. They are also requesting 1 Blue parking pass for staff. STAFF RECOMMENDATION: Staff recommends funding the Labor Day Weekend Party at the same amount as 2006: $7,500. Staff does not recommend funding a parking pass for staff based on the town's policy regarding parking revenue. E. Vail Valley Chamber 8~ Tourism Bureau (WCTB) BACKGROUND INFORMATION: The WCTB is requesting funding forvarious programs, totaling $95,250. STAFF RECOMMENDATION: Staff recommends funding the following programs totaling $16,500: Summer Air Program of $12,000 ($10,000 pledge & $2,000 administration) and the Lodging Occupancy Forecasting at $5,000 (based on the 2006 contribution). Programs not recommended for funding include: - Lodging Quality Assurance and Platinum Service Programs because these programs are already established and currently funded by users. - Merchant Pass Online program because this item is not appropriate for town funding. - Community Development Programs because this duplicates programs currently taking place at the Town of Vail -Relocation Program because staff feels it is more appropriate for the County and employers to support this program as a recruiting tool. - Education/Workforce Program because it is not clearly defined within our town mission. - Transportation Services because the Tovn of Val is already participating by chairing and staffing meetings, as well as financial participation. -Green Business Program. This program was not recommended because the town is already engaged in and expanding environmental initiatives. Funding for the Tourism Competitive Analysis program ($10,000) will be evaluated for inclusion within the Town's Economic Vitality budget. - F. Vail Valley Foundation BACKGROUND INFORMATION: The Foundation is requesting $20,500 of in-kind funding for the use of Town services during various winter events (Birds of Prey, The Session and the American Ski Classic). They are also requesting $78,000 of cash funding and $10,300 of in-kind for entertainment programs (Street Beat; Vail International Dance Festival, and Hot Summer Nights). STAFF RECOMMENDATION: Staff recommends funding the in-kind requests for the special events, and also recommends the following levels of cash funding: $25,000 toward Street Beat ($5,000 increase from 2006); $18,500 to the Vail International Dance Festival ($3,500 increase) ; and $27,250 ($2,250 increase) toward Hot Summer Nights, in addition to the in-kind- services requested for those "culturally designated" programs. The in-kind services will be included in the town's 2007 operating budget. 2 G. Vail Chamber 8~ Business Association (VCBA} BACKGROUND INFORMATION: The VCBA is requesting funding for various programs, totaling $133,901. They have also requested free parking on Wednesdays for the "Vail Loves You" coupon book and 1 Blue parking pass for the Premier Impressions Program. STAFF RECOMMENDATION: Staff recommends $10,000 of funding to be used for Town of Vail participation in the Premier Impressions program. Programs not recommended for funding include: - Vail Loves You Coupon Book (free parking coupons for Wednesdays) because of the significant cost to the Town of Vail in lost parking revenue (approximately $30,000 in 2006). In addition, it has not achieved the intent of use by Front Range customers based on feedback from parking staff. - Vail Gift Card because staff does not support additional marketing expenditures within the town's budget. The Town of Vail relies on Vail Resorts for winter marketing, and approximately $1.6 Million per year is already dedicated to summer marketing. - Colorado Snow Sports Expo because staff does not support additional marketing expenditures within the town's budget as mentioned above. $12,560 was awarded by Council during the off-cycle contribution in 2006. - Newcomer's Handbook because it is more appropriate for the County, employers, and advertising dollars to support this publication/program as a recruiting tool. - Vail Guide because it is more appropriate for this publication to be funded through advertisers. H. Commission on Special Events (CSE) BACKGROUND INFORMATION: The CSE is requesting funding for various events, totaling $745,000. STAFF RECOMMENDATION: Staff recommends funding $680,920. This represents a 3% (or $18,420) increase to event funding, and a $12K increase to staffing costs for benefits (pending an internal review of staffing structure). Staff does not recommend increased funding for the other ..events as proposed. EDUCATIONAL I. Eagle Valley Childcare (EVC) BACKGROUND INFORMATION: The EVC has requested $15,570 of funding for improvements to safety and structures in the playground area. They also request a continuation of the $40,000 of annual funding. STAFF RECOMMENDATION: Staff recommends funding the annual $40,000 contribution. Staff also recommends funding a portion of the playground improvements (25%) contingent upon other partners' contributions. 3 J. Vail Jazz Foundation BACKGROUND INFORMATION: The Vail Jazz Foundation is asking for $3,000 of funding for the "Jazz Goes to School" program. STAFF RECOMMENDATION: Staff has already recommended funding the Labor Day event and does not support this additional request. K. Wild West Day BACKGROUND INFORMATION: Wild West Day organization is requesting $1,000 of funding to go towards this event. STAFF RECOMMENDATION: Staff does not recommend funding this program because this event raises funds for education already supplemented by property taxes. L. Vail Valley Institute BACKGROUND INFORMATION: The Vail Valley Institute is requesting funding of $3,750. STAFF RECOMMENDATION: Staff does not recommend funding scholarships for teachers and students to attend an educational seminar already supplemented by property taxes. M. Vail Valley Exchange BACKGROUND INFORMATION: The Vail Valley Exchange is requesting $7,000 of funding. STAFF RECOMMENDATION: Staff does not recommend fiunding this program until they have spent down .more of their $18,000 fund balance. N. Eagle Valley Alliance for Sustainability BACKGROUND INFORMATION: The Eagle ValleyAlliance for Sustainability is requesting $26,000 of funding. STAFF RECOMMENDATION: Staff recommends funding at the 2006 level of $15,000 contingent upon review of prior year's performance. Staff does not recommend the additional funding of $11,000 because the services suggested would need to go through the proper process (i.e. Design Review Board, etc), and funding at this time would be premature. O. Eagle River Youth Coalition (ERYC) BACKGROUND INFORMATION: The ERYC has requested $1,000 in funding. STAFF RECOMMENDATION: Staff does not recommend funding because this program is not appropriate for town funding. 4 P. Resource Center BACKGROUND INFORMATION: The Resource Center has requested $10,000 in funding for the Buddy Mentors program. STAFF RECOMMENDATION: Staff does not recommend funding this program because it is not appropriate for town funding. Social Services programs receive funding from property taxes. RECREATIONAL Q. Ski &Snowboard Club of Vail BACKGROUND INFORMATION: The Ski &Snowboard Club of Vail has requested in-kind funding of $5,285 for 4 days of ice for their annual Ski Swap event. STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years with appropriate coordination with the Vail Recreation District, and will include it in the town's 2007 operating budget. R. Vail Valley Medical Center BACKGROUND INFORMATION: The WMC is requesting in-kind funding of $4,000 for 500-600 parking vouchers for the Spring Fashion Show & Luncheon event held at the Vail Marriott.. STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years because the parking request is during the off-season and will not represent an incremental loss of revenue to the town. It will be included in the town's 2007 operating budget. S. Vail Junior Hockey Association BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting in-kind funding of $11,891 for 9 days of ice. STAFF' RECOMMENDATION: Staff recommends funding this in-kind request as in prior years, subject to agreed-upon scheduling with the Vail Recreation District. It will be included in the town's 2007 operating budget. T. Skating Club of Vail BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of $17,176 for 13 days of ice. This appears to be more days than the prior year's request, but the added days will get them in line with the town's budget (for example, 4 days of ice occur in 2006, and 9 days occur in 2007; in future years, the requested days will fall in the same calendar year). STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years and also recommends the increased days to align with the town's calendar year expenditures. It will be included in the town's 2007 operating budget. 5 U. Vail Valley Athlete Commission BACKGROUND INFORMATION: The Athlete Commission is requesting $10,000 of funding for sponsorship of local athletes. STAFF RECOMMENDATION: Staff recommends funding for this program in support of our athletes and for the international exposure for the Town of Vail. $10,000 was awarded in 2006 (including off- cycle contribution of $5,250). ARRANGEMENTS & AGREEMENTS V. Special Olympics BACKGROUND INFORMATION: The Special Olympics has requested in-kind funding of $1,280 for 80 parking coupons. STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years. It will be included in the town's 2007 operating budget. W. Vail Valley Community TV /Channel 5 BACKGROUND INFORMATION: Channel 5 is requesting. for a portion of the franchise fee the Town of Vail receives annually from Comcast. In 2006 this amount was funded at $64,000. They are also requesting $10,000 of funding to go towards capital investments. STAFF RECOMMENDATION: Staff recommends funding 40% of the franchise fee received per our funding level prior to 2003 (estimated at $70,000 out of a total of $175,000 for 2007). Staff also recommends funding capital investments up to the $10,000 requested, contingent upon other partners' contributions. X. Children's Garden of Learning BACKGROUND INFORMATION: The Children's Garden of Learning is requesting $20,000 of funding to improve the playground infrastructure. STAFF RECOMMENDATION: Staff does not recommend funding due to large contributions in the past (the building valued at $1.5M, a $50,000,10-year interest-free loan, and an $8,000 contribution from the Local Housing Authority). 6 REAL ESTATE TRANSFER TAX FUND Z. Betty Ford Alpine Gardens BACKGROUND INFORMATION: The Alpine Gardens is requesting funding of $75,000 for operating expenses. They are also requesting $10,000 in seed money to continue arenovation / replanting of the Meditation Garden. This is a capital project in addition to the normal operating budget. The Garden hosts thousands of visitors per year and has achieved World-premier status as a high altitude garden. STAFF RECOMMENDATION: Staff recommends funding operating expenses at $56,275. The basis for this number is the $50,000 amount that the Town of Vail has given in the past, but retroactively adjusted for 3% inflation each year dating back to 2003. Staff also recommends the $10,000 as a match to other partners' contributions. The Meditation Garden is an existing garden that requires maintenance and improvements. $10,000 was funded in 2006 as a part of the Off- cycle contributions. AA. Eagle River Watershed BACKGROUND INFORMATION: The Eagle River Watershed is requesting $708,000 of funding. Of this total request, $638,000 relates to construction of the "Basin of Last Resort" (a sediment- catching structure near I-70), $40,000 of operating expenses and $30,000 of other monitoring programs. . STAFF RECOMMENDATION: Staff recommends funding up to $100,000 of the $638,000 total cost of the "Basin of Last Resort" project, contingent upon other partners' contributions. 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U ;-- y, ctl ~ ~ O N ~ > > U 'z 0. > ~ _ " O ~y 0. y v 'C w L " » > > > > ? v w > 3 » u ~w m :7 m x m QQQcG W V G1 W W V x .- -,~c.a~zOa. GVV / I.VllL1lULLLlVn i~cyucni vy.~.wuo........ Last Year (incl. off-cycle) 200'7 Re assts Staff Recommendations 2006 Cash 21106 In-Kind --2007 Cash Variance to %age ~ ..007 In-Kind Rcyucst 21N17 In-Kind Staff Staff Recom'd Reeom'd Variance to 2006 T01ti~~ OF FAIL FUNlllNG RI; UEti"1' Q Funded 20061n-Kind Funded Value Request 2006 Funding Variance ~ glue Cash In-kind Funding GI.~~'IiR,V, FCNU Cunh~ihulinns: ° 0 - 893 58 TO"fAl. TSUU('a'1'IOtiAI, 63,SW 0 - 107,320 43,820 fig ~ , RECRE:AT[ON Ski ~ Suowboard Club Vail !Oct 25-28, 2007) 4 da s of ice 5,285 - n/a 4 I~r s ~,I' i~c ki ~ d ~ '85 ~ ix10 5,285 -1 000 _ VVMC S ring Fashion Show & Luncheon (A ri] l 1, 2007) 500-600 1 da arkinQ 4.000 - n/a u_ ay »r 500 600 I , 891 11 - Vail Junior Hocks Association -Nov 2007 Tournament 9 da s of ice 1 L,891 - n/a 9 d~i~ ~ of icr I I .~91 , 17 ! 76 - SkatinQ Club of Vail (Dec 06: Jul 13-17 '07 & Dec. '07) 9 da s of ice L 1,891 - o/a 13 3a t., ~ d ice I ; 1 ~b _ Vai]ValleyAthle[eCommi,csi~n ln_tx1O $575gofF~~~,-?~- I0.[HRl - 0°'~ 0°rc 0 352 38 10.1>nt1 IO lN10 38.352 f0'CAL ILLCKI!:A7YON ]ll,O1NI U 33.1167 92 111,IHH1 17<J6 ~9 1 - x91 836 49~e - , 79,802 , 1,034 563 76,]52 SCAB TO'1 Al - CONTI21riU`I'IUNS f,l)n7?(>t1 - 66,1 , , , ARRAN(a:MGNTSand AGREI A1NNCS: / SO iarkinecuu~~nis I ~sU 1,280 - S ecialOl tes(Jan.7.14,21a8,beb4,11;25,Mar-1,11,25) 80 arkin~cou ons 1.280 - n a _ h n/a 5 Vail Valley Comm. TV/C 9% 74 000 6,000 F u 64 000 7u.tH10 6.000 , ee Franet se , ~H10 10 L 800 229o L0,000 1.800 Ca italim rovements 8,200 . , - Children's Carden of Leainina 280 ( 'U.(HSl I110 O1N) 20,000 27 81111 n/a 39~c - 1,28(1 811,0110 I;_'SII S[0'10TA1.-ARRASt;H:Mf~;NT5andAGK@F:AIhNT,' 72,200 - . , , GRA1~U'TOTAL. Ge+reral Fuud 1.1179,4(>n 67,472 !,549,096 519 636 '48~k~ 79.1182 7.114,563 77,432 Rcallstate Transfer"fax Rund: Bett Ford Al ins Garden Foundation - tive Stations in the Main Garden r l I t i Ed - $30K contingent on LO CO #DIV/0! ona n erp e ucat ' 509 ' 56 275 ` 6,275 rations O 50.000 75 (i00 25,000 0 , pe MeditadonGardenRenovation 10,000 o~-c~~cle tu.(~0 10,000 n/a 10,000 - r Watershed/Caroline Bradford l Ri E 100.000 ve ag e Eff rt ll di P d 7U;'11f1Q 608,000 60890 100,000 _ s on o ment o u Se River & Communit Pride Hw Clean U ~ x/00 not hsted": ear's fundin rior ther All 257,000 34,058 ?07_'81 (49,716) 207,284 149,716) g y p o CO"f Al, KE'fT _.. 160.ti(HI 0 - 793,INx1 593.2&1 371`>o tl - 166,1,75 - Gra~rd Total I_d96,-160 0 67,472 2,549 380 ],112,92{1 71~~` ~ 0 79A82 1,488,122 77,432 18,3391 2006 Contributions 1,455,650 -0.5690 2006 Out of Cycle Funding 77,810 1,533,460 * 2006 contributions not included in 2007 requests: Hockey Booster Club 2,W0 Vail Memorial Pazk 50.000 Visitor Center Contract (not considered a contribution) 205,000 257.000 APPLICATION FOR TOWN OF VAIL FUNDING PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Bravo! Vail Valley Music Festival 2. Contact person: John W. Giovando, Executive Director 3. Mailing address: Post Office Box 2270, Vail, CO 81658 4. Telephone: 970-827-5700 5. Email Address: jgiovandoQvailmusicfestival.org 6. Members and Titles of your governing board: Steve Pope, Chairman; Doug Tansill, Vice- Chair; Alan Kosloff, Treasurer; Lucy Davis, Secretary 7. Amount of contribution requested: $200,000. $100,000 for The Philadelphia Orchestra residency and $100,000 for the New York Philharmonic residency. The Bravo Festival will celebrate its 20th Anniversary during the summer of 2007. 8. Organization fiscal year-end: September 30 annually 9. Are your books audited? Yes 10. How will the contribution be used? Grant funds in the amount of $200,000 from the Town of Vail will be applied directly toward the Festival's 20th Anniversary Season costs incurred for the New York Philharmonic and The Philadelphia Orchestra's residencies in Vail. 11. How does your request support item 1C of fhe contribution policy? Please see attached 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The Bravo Festival receives funding support from private and family foundations, state and local government, corporate and business enterprises, individuals and receives membership fees from the local community Guild. Earned income is generated through ticket sales, program advertising, concession sales and bank interest revenue. 13. Organization's mission statement: To enhance the cultural life of the Vail Valley through the organization and presentation of classical and popular music programs at the highest international artistic level. To foster the performing arts -music, dance and theater - in the Vail Valley. To promote public education in the arts. To provide an additional cultural dimension to the summer season that encourages part time residents to spend more time in the Vail Valley and attract summer visitors in larger numbers for longer stays thereby contributing to the cultural and economic well being of the Vail Valley. (If more room is needed to answer questions, please use the back of this page.) 3 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: September 30, 2005) Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Current Assets: Cash and cash equivalents Unrestricted funds $977,562 Restricted funds 163,641 Operating restricted funds 750,000 Investments 956,492 Accounts Receivable 99,248 Prepaid expenses (donor restricted - 2004) 900 Total Current Assets 2,947,843 Fixed Assets: Leasehold Improvements 97,184 Less: Accumulated amortization (56,615) Furniture, fixtures, equipment 230,472 Less: Accumulated depreciation (144,438) Net Fixed Assets 126,603 Total Assets: 3,074,446 Liabilities: Current/Non-Current Liabilities Accounts payable $ 54,289 Salaries payable -0- Payroll taxes payable -0- Interest Payable -0- Lease payable 16,582 Deferred obligation, (non-current) 407,895 Total Liabilities: 478,766 Total Assets: 3,074,446 Total Liabilities: 478,766 Net Worth (Total Assets Minus Total Liabilities) 2,595,680 *Please Note: Most recent completed fiscal year at time of application due date: September 30, 2005 4 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year - 2006 Revenues: (List by funding source) Budget - 2006 Event Income (Tickets) $ 1,158,000 Festival Contributions 2,486,500 Government Grant Revenues 75,425 Program Advertising 140,000 Interest Income 16,000 Miscellaneous Income 2,075 In-Kind Revenue: Corporate/Individual 422,770 Advertising 330,030 Production 287,140 Orchestra/Artistic Fees 930,060 Housing 630,000 Total Revenues: $6,478,000 Expenses: Artist Fees/Expenses $1,978,520 Special Artistic/Production 179,500 Marketing/Fund Raising 473,700 Administration 223,13 0 Salaries/TaxesBenefits/Workman's Comp. 1,023,150 In-Kind Expenses: Corporate/Individual 422,770 Advertising 330,030 Production 287,140 Orchestra/Artistic Fees 930,060 Housing 630,000 Total Expenses: $6,478,000 Total Revenues minus Total Expenses: $ 0 5 11. How does your request support item 1C of the contribution policy? a) A positive, sustained economic climate The 20~ Anniversary Season of Bravo! will serve an estimated 70,000 concert-goers through the production of 19 orchestral concerts, 2 free orchestral youth programs, a special pops concert by Irish fiddler Eileen Ivers and her band, a concert by distinguished and beloved singer and songwriter Judy Collins and 1 free Patriotic Concert at the Ford Amphitheater in 2007. Music Matters educational programs include 16 chamber music concerts throughout the Vail Valley, 40 out-door concerts by the Festival's "Young Artist Ensemble-in-residence Program" and 25 student programs such as Strings in the Schools, After School Percussion Programs and the Public Library concert series, "Live Q the Library" featuring musicians from The Philadelphia Orchestra and the New York Philharmonic Orchestra designed for children ages 3 to 7. During the 2006 season, the Festival brought to Vail 436 performing artists including three professional orchestras: The New York Philharmonic, the Dallas Symphony Orchestra and the Rochester Philharmonic. The New Mexico Symphony Orchestra Chorus also appeared together with 8 conductors, 40 soloists, l student string ensemble and 37 orchestral support staff. Approximately 400 family members and guests accompanied the musicians. An estimated 40% of ticket buyers came from outside Eagle County, Colorado. The performing arts are approximately 50% of the draw to the Vail Valley during the summer months which account for a substantial economic impact to the region thus helping to support a positive, sustained economic climate in the Valley. The total economic impact to the Vail Valley in 2005 was $9,975,000 with documented increases in room reservations, retail and sales tax increases of $350,000 and these figures will be surpassed in 2006. In addition, the Festival contributes directly to a positive economic climate in Vail through the housing of orchestra members. All orchestras in 2007 residencies will be housed in Vail. Please see below for a breakdown of housing costs for the 2006 and 2007 seasons: zoos 2007 Actuals Projections New York Philharmonic Housin Property Total $ Total $ Antlers at Vail $44,775 $47,070 Vail Cascade Resort & Spa $40,500 $40,500 Vail Marriott Mountain Resort & Spa $5,400 $5,400 Housing Expenses, In-Kind $200,000 $200,000 Total New York Housing Expenses $290,675 $292,970 Rochester Philharmonic Orchestra Housin Property Total $ Total $ Antlers at Vail $14,240 $15,200 Lionshead Inn $3,120 $3,120 Housing Expenses, In-Kind $200,000 $200,000 Total Rochester Housing Expenses $217,360 $218,320 Dallas Symphony Orchestra Housing Property Total $ Total $ Antlers at Vail $17,800 Lionshead Inn $4,550 Manor Vail Resort $800 Housing Expenses, In-Kind $200,000 Total Dallas Housing Expenses $223,150 0 The Philadelphia Orchestra Housin Property Total $ Total $ Antlers at Vail $44,775 Vail Cascade Resort & Spa $43,200 Housing Expenses, In-Kind $200,000 Total Philadelphia Housing Expenses 0 $287,975 Total Orchestra Housing Expenses $731,185 $799,265 6 In 2007 the Festival will feature The Philadelphia Orchestra, known internationally as the "Musicians' Orchestra" in the first year of a three-year agreement, bringing a new level of excitement to Vail's summer attractions. Founded in 1900, The Philadelphia Orchestra has distinguished itself as one of the leading orchestras in the world through a century of acclaimed performances, historic international tours, best-selling recordings, and its unprecedented record of innovation in recording technologies and outreach. With only six music directors piloting The Philadelphia Orchestra through its first century, the ensemble has maintained an unparalleled cohesiveness and unity in artistic Leadership. The sound of The Philadelphia Orchestra is rooted in the beautiful and refined tradition of the great music directors Eugene Ormandy and Ricardo Muti. The 20th Anniversary Season will bring the current Music Director Christoph Eschenbach. The Bravo Festival's level of artistic excellence continues to outrival Festivals nationwide. Bravo! creates national recognition to Vail through the presentation of three great American resident orchestras in 2007: the New York Philharmonic, The Philadelphia Orchestra and the Rochester Philharmonic. All chamber music performances are taped live for radio broadcast throughout the United States and Canada by National Public Radio's "Performance Today" series, reaching an estimated six million people per program through 229 member stations. Bravo received major national coverage from the metropolitan areas of Denver, Los Angeles, San Francisco, Phoenix, Albuquerque, Chicago, St. Louis, Boston, New York, Philadelphia, Washington, Rochester, Atlanta, Dallas, Houston, Cleveland, Charlotte, Seattle, Indianapolis, Kansas City and Miami. The Festival averaged 10,000 "visits" a month on its web site during the last 12 months. The 20th Anniversary Season of 2007 is now scheduled for June 28-August 2, for which funding is requested for costs to be incurred by the 2007 residencies of The Philadelphia Orchestra and the New York Philharmonic. The Festival's 20th Anniversary boasting the residency of two Tier One orchestras, the New York Philharmonic and The Philadelphia Orchestra, is an accomplishment unsurpassed by any other American Festival. Thank you for your consideration of this vital and continued support to Bravo! in the 2007 Season. b) An environmentally sensitive high quality of life The Bravo! Festival helps to provide and sustain a high quality of life in the Vail Valley with production of over 100 concerts and events annually together with 115 open rehearsals. The concerts incorporate orchestra, chamber music, pop/folk, and student programs thus providing an abundance of cultural opportunities. The Bravo! Festival is committed to setting the highest international standard of excellence in the performing arts and to creating a strong sense of community and pride for the Vail community through the arts. Music enriches all of our lives. It is a universal language of mankind and is indeed environmentally sensitive. All Festival collateral including ticket brochures, pocket calendars, primers, posters and program books are printed on recycled paper thus continuing Bravo!'s efforts in creating a "green Vail." 7 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. July 28, 2006 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Penny Harpe, Accounting Tech. 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Penny Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Eagle Valley Events, Inc./Vail America Days 2. Contact person: Laurie Asmussen 3. Mailing address: P.O. Box 115 Eagle, CO 81631 4. Telephone: 376-3756 5. E-mail address: Laurie@vailartsfestival.com 6. Members and Titles of your governing board: N/A 7. Amount of contribution requested: $2,000 8. Organization fiscal year-end: jan-Dec 9. Are your books audited? Yes 10. How will the contribution be used? To place event banners in the four roundabouts. 11. How does your request support item 1C of the contribution policy? Yes-it promotes the event throughout Town, encouraging residents and guests to attend. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Town of Vail and corporate sponsorships 12. Organization's mission statement: To produce exciting, positive family-oriented events in a safe and professional manner. (If more room is needed to answer questions, please use the back of this page.) 3 2006 Vail America Days Preliminary Event Budget Revenues: CSE Contributions Sponsorships Parade entries Merchadise sales Total Projected Revenues: Expenses: Advertising/Promotions Printing/posters/brochure s Newspaper ads/insert Radio Ads Event supplies Signage Street banners Decorations Operating Expenses Parade Entertainment Lodging Sound Systems Equipment Rental Band Lunches Millennium Bank Event Stage/Sound Street & Children's Entertainment Security Radio Remote Sponsor Expense Fireworks Administrative Expenses Staffing Management Fee Permits Insurance Total Projected Expenses: $ 50,000 26,000 900 500 $ 77,400 $ 9,610 7,800 13,300 14,000 21,000 10,600 1,650 $ 77,960 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. July 28, 2006 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Penny Harpe, Accounting Tech. 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Penny Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Eagle Valley Events, Inc./Vail Arts Festival 2. Contact person: Laurie Asmussen 3. Mailing address: P.O. Box 115 Eagle, CO 81631 4. Telephone: 376-3756 5. E-mail address: Laurie@vailartsfestival.com 6. Members and Titles of your governing board: N/A 7. Amount of contribution requested: $9,125 8. Organization fiscal year-end: Jan-Dec 9. Are your books audited? Yes 10. How will the contribution be used? To place event banners in the four roundabouts ($2,000) and contribute to the cost of the outside vendor fee for 95 artists ($7,125). The amount saved will be placed toward Front Range marketing for the event. 11. How does your request support item 1C of the contribution policy? Yes-it promotes the event throughout Town, encouraging residents and guests to attend. The additional promotion on the Front Range encourages visitors to visit the Lionshead area. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Town of Vail and artist fees 12. Organization's mission statement: To produce exciting, positive family-oriented events in a safe and professional manner. (If more room is needed to answer questions, please use the back of this page.) 3 2006 Vail Arts Festival Event Budget Revenues: CSE Contributions Artist vendor fees Merchandise Sales Total Projected Revenues: Expenses: Advertising/Promotions Printing/posters/brochures Newspaper Ads Radio Ads Front Range Ads Event supplies S ignage Street banners Children's Kreative Kingdom Decorations Operating Expenses Mall Entertainment Food/Beverage Tent Lodging Sound Systems Equipment Rental Town of Vail business license fees Security Administrative Expenses Staffing Permits Insurance Total Projected Expenses: $ 15,000 33,250 500 $ 48,750 $ 9,380 8,260 10,235 7,125 3,500 6,500 1,650 $ 46,650 9:36 AM I=agle Valley Events 07/31106 Balance Sheet Casn Basis ~1s of December 31, 2005 Dec 31, 05 ASSETS Current Assets Checking/Savings Wells Fargo Business Checking _ 3,169.03 --_.. Total Checking/Savings _ 3,169.03 Total Current Assets 3,169.03 Fixed Assets Accumulated Depreciation -32,240.00 Equipment 2,144.43 Horse trailer 3,200.00 Vehicle 31,251.01 Total Fixed Assets 4,355.44 Other Assets Accumulated Amortization -450.00 Incorporation Expense 450.00 Loan to Donovan Pavilion 152.59 Loans to Shareholders 37,247.91 Total Other Assets 37,400.50 TOTAL ASSETS 44,924.97 LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards American Express 1,347.96 Wells Fargo Credit Card 0864 4,344.38 Wells Fargo Credit Card 5819 5,114.12 Total Credit Cards 10,806.46 Other Current Liabilities Payroll Liabilities 941 Tax 1,056.00 CVWT 750.00 FU'TA 40.00 SUTA 151.20 Total (Payroll Liabilities 1,997.20 Total Other Current Liabilities 1,997.20 Total Current Liabilities 12,$03.66 Long Term Liabilities Note Payable -Sierra 2500 31,762.48 Total Long Term Liabilities 31,762.48 Total Liabilities 44,566.14 Equity Capital Stock 60.00 Paid In Capital 9,783.00 Retained Earnings -56,593.79 Net Income 47,109.62 Total Equity 358.83 TOTAL LIABILITIES 8~ EQUITY 44,924.97 Page 1 APPLICATION FOR TOWN OF VAIL FUNDING PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization: Vail Farmers' Market Contact person: Rick Scalpello 3. Mailing address: PO Box 1978 Vail, CO 81658 4. Telephone: 970-479-1711 5. E-mail address: scalpello@attglobal.net Members and Titles of your governing board: Lourdes Ferzacca - Pres Rayla Kundolf - VP Marty Stewart - Treas Laura Warren - Actg Sec 7. Amount of contribution requested: In Kind Services: Estimated cost $8,000 8. Organization fiscal year-end: December 31 9. Are your books audited? No 11. How will the contribution be used? Traffic control for TOV buses and pedestrians at the Vail Road & Meadow Drive intersection every Sunday of the Vail Farmers' Market. Estimated cost: $5,000. Drop off/pickup temporary bus stop signs, parking signs, no- bike signs, cattle guards, etc; trash bag pickup; electricity. Estimated cost: $3,000. 12. How does your request support item 1C of the contribution policy? These services will improve visitor satisfaction and increase visitor intent to return by providing a safer environment for buses and pedestrians when crossing Vail Road. Convenient temporary bus stops will allow visitors to spend more money in Vail and thereby generate more sales taxes. The Vail Farmers' Market is the largest market in Colorado with 100+ tents and 80-100 K visitors annually. Out-of-town vendor permit fees and sales taxes approached $14K in 2005, but the even larger financial impact is the increased revenues to Vail businesses and the sales taxes on those increased sales. Roughly one-third of the vendors in the market are from Vail, plus all the additional sales of non participating Vail businesses as a result of the increased pedestrian traffic. And the market helps visitors and locals to forget about our endless construction for one day each week. 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? Vendor Fees, CSE, Sponsors 14. Organization's mission statement: Attract foot traffic to Meadow Drive businesses (If more room is needed to answer questions, please use the back of this page.) 1 ,I APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: 12/31/05 ) Assets: $ Cash 11,590 Total Assets $ 11,590 Liabilities: Total Liabilities $ 0 Net Worth (Total Assets Minus Total Liabilities) $ 11,590 2 ., APPLICATION FOR TOWN OF VAIL FUNDING VAIL FARMERS' MARKET Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: (List by funding source) Vendor Fees CSE Sponsors 31,500 15,500 10,000 Total Revenue Expenses: Entertainment Advertising Insurance Misc & Supplies Market Operations Total Expenses $ $ 57,000 $ 16,300 20,600 2,300 10,800 7,000 57,000 Total Revenue Minus Expense $ 0 3 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. July 28, 2006 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran, Manager of Budgets & Fin'1 Reporting 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Penny Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: The Vaii Jazz Foundation 2. Contact person: Robin Litt 3. Mailing address: Post Office Box 3035 Vail, CO 8165$ 4. Telephone:970-479-6146 5. E-mail address: vjf@vailjazz.org 6. Members and Titles of your governing board: Howard Stone (Chairman); John Clayton, Jr. (Director of Education}; Robert E. Ford; John W. Giovando; Andrea L. Glass; Dr. Willie L. Hill, Jr.; Chuck Holcomb; Mike Peak; Cathy Stone (Secretary). 7. Amount of contribution requested: $18,000 and (1) Blue Parking Pass for staff use. 8. Organization fiscal year-end: October 31, 2006 9. Are your books audited? No 10. How will the contribution be used? The requested funds will be used to support the 13'x' Annual Vail Jazz Festival's Labor Day Weekend Party, September, 2007 at the Vail Cascade Resort & Spa and the Jazz Goes to School educational program. 1 l . How does your request support item 1 C of the contribution policy? A. LABOR DAY WEEKEND PARTY The Labor Day Weekend Party is the culmination of a ten-week long festival held each summer in Vail from July through September. This internationally acclaimed event features over twenty-five of the world's greatest jazz musicians in aver 24 hours of music over Labor Day Weekend. The funds will be used to underwrite a portion of the cost of the 13th Annual Vail Jazz Festival's Labor Day Weekend Party to beheld in Vail during the summer of 2007. In thirteen years, the Festival has grown from one weekend of jazz with attendance of350 to a summer long festival, comprised of a unique series ofperformances at various venues in Vaii. The Labor Day Weekend Jazz party is the culmination of the Festival and has been favorably reviewed in national and international jazz publications. The Vail Jazz Festival provides important cultural events for ten weeks during the summer with 16 performances. The culmination of the Festival takes place over Labor Day Weekend, deemed an important "shoulder season" timeframe. There is no doubt that the Vail Jazz Festival helps the Town of Vail bring in valuable sales tax dollars during the shoulder season. The Festival attracts many visitors to Vail during the non-ski season and brings many locals to town to experience high-quality jazz performances -over 20,500 people will attend our performances during the summer of 2006. The event is advertised through a direct mail campaign to over 6,000 past attendees and jazz fans (both in and out of state), in addition to extensive front range radio advertising program on KUVO-89.3 FM in the Denver Metro area and many ski resorts, and KUNC which is base in Greeley~Fort Collins. The festival is also promoted via KDNK Radio in the Roaring Forks Valley. The Festival contributes to the quality of life for those who live here, by giving locals the opportunity to see and hear the world's greatest jazz musicians, and enhances the overall Vail experience of many guests who enjoy the Festival while visiting. Jazz fans from throughout the United States, including a significant number from the Front Range, travel to Vail for this signature event with attendance for the Labor Day Weekend Party estimated at 3,500 in 2006. In 2006, Vail will host an international crowd from England who will be attending the festival for their second visit. The demographic breakdown of attendees is as follows: 50% out of state visitors; 20% Vail Valley locals; 30% in- state visitors. B. JAZZ GOES TO SCHOOL Jazz Goes to School (JGTS) is a unique jazz music education program presented free of charge to all 4th and 5th graders in the public & private schools of Eagle County since 1998. Every Vail child participates in the JGTS program when they are in the 4`" and 5`" grade, as both Vail schools (Vail Mountain School and Red Sandstone Elementary School) take part in the program. The program fully integrates the study of jazz with social studies subjects and follows a structured, sequentially formatted curriculum, presented in 4 one-hour sessions each school year. During the 2005-06 school year over 1,004 students will be served. Between Vail's two schools, over 100 students were served this year. Up to 5 professional musicians present a lesson that includes (1)age-appropriate discussions of the history of jazz, (2) the fundamental elements comprising jazz, (3) demonstrations of the playing of instruments generally used in jazz and (5) famous jazz compositions and popular children's songs in jazz style. In every lesson, students learn through participation by playing a variety of drums and percussion instruments to understand jazz rhythms; singing & clapping to demonstrate concepts such as call & response; and playing special melodic instruments in order to experience improvisation. Formal lesson plans, post-lesson plans and visual aids are provided to all music instructors to help reinforce the lessons taught in each session. The last lesson is the JGTS Concert at the Vilar Center for the Arts, which demonstrate all ofthe concepts taught in the first three classroom sessions and feature music written by the jazz greats as well as blues tunes written by the students. Often, this is the students' first opportunity to attend a real concert in astate-of--the art facility_ It teaches them proper etiquette for attending public performances and introduces them to new cultural opportunities. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? A partial listing of sponsors and grants for the 2006 year is as follows: Alpine Bank, BBE Sound, Inc., Colorado Council on the Arts, Colorado Mountain Express, Ella Fitzgerald Charitable Foundation, The Evjue Foundation; KUVO-89.3 FM, The Zephyr - KZYR 97.7 FM, National Endowment for the Arts, Town of Vaii, Vail Daily, Yamaha, City Market/The Kroger Foundation, FirstBank of Colorado, KVBA-TV8, PRIMA, Red Sandstone Elementary School PTA, Vail Cascade Resort & Spa, Vail Mountain School Parents Association, Vail Valley Foundation, Vilar Center for the Arts, and Walmart Foundation. In addition, The Vail Jazz Foundation relies heavily on individual donations to support our programs. 2 13. Organization's mission statement: The Vail Jazz Foundation, Inc. is a SOI (C)(3) Colorado nonprofit corporation, incorporated in 1996, with the mission of perpetuating jazz music through live performances that showcase the artistry and talent of great jazz musicians, and through jazz education, with a focus on young musicians and young audiences. (If more room is needed to answer questions, please use the back of this page.) 3 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: October 31, 2005) Assets: Cash in Bank $29,687 Merchandise for Sate $ 1,084 Personal Property-Musical Instruments $ 7,550 Total Assets $38,321 Liabilities: Payroll Tax Payable $ 712 Loan Payable $ 6,412 Total Liabilities $ 7,124 Net Worth $31,197 Total Liabilities and Net Worth $38,321 4 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Year Ending October 31, 2006 Revenues: (List by funding source) Admission $ 45,000 Sponsorship 5,000 Individual Contributions 75,000 Business Contributions 18,500 Foundation Grants 71,500 Other Fees 5,000 Merchandise Sales 5,000 Silent Auction 7,500 Interest 500 TOTAL REVENUES EXPENSES: JAZZ FESTIVAL Labor Day Weekend Party $ 80,950 Weekend Performances 7,750 Advertising/Marketing/P.R. 16,350 Allocated Administrative Overhead 25,000 SUBTOTAL EDUCATIONAL ACTIVITIES Vail Jazz Workshop 24,900 Jazz Goes to School 13,800 July 4"' Washington Prep Marching Band /Parade 7,500 Allocated Administrative Overhead 12,500 SUBTOTAL ADMINISTRATIVE EXPENSES Fundraising 1,000 Administration 42,794 SUBTOTAL TOTAL EXPENSES TOTAL REVENUES MINUS EXPENSE 233,000 130,050 58,700 43,794 $ 232,544 $ 456 5 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. July 28, 2006 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Penny Harpe, Accounting Tech. 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Penny Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Valley Chamber & Tourism Bureau 2. Contact person: Michael Robinson, PresidendCEO 3. Mailing address: 100 E. Meadow Drive, Ste. 34, Vail, CO, 81657 4. Telephone: (970) 477-4025 5. E-mail address: mrobinson@visitvailvalley.com 6. Members and Titles of your governing board: Brian Nolan (Chairman), Beaver Creek Resort Company Rob Levine (Vice Chairman), Antlers at Vail Tye Stockton (Secretary), Sonnenalp Real Estate Stan Cope (Treasurer), Lodge Tower Ian Arthur, Vail Resorts, Inc. Tom Backhus, 4 Eagle Ranch Peggy Curry, Colorado Mountain College Tom Donovan, Ritz Carlton Bachelor Gulch Jim Feldhaus, Colorado Mountain Express Joel Heath, Untraditional Marketing Steve Kaufman, The Tap Room Arn Menconi, Eagle County Amy Phillips, Town of Avon Beth Slifer, Slifer Designs 7. Amount of contribution requested: $95,250 8. Organization fiscal year-end: December 31, 2006 9. Are your books audited? Yes 3 10. How will the contribution be used? Summer Air Program This contribution will be used for financial support of summer air service to the Eagle County Regional Airport by major airlines. The funds have two purposes: the first $10,000 is a pledge that secures the commercial air service to the EGE airport, and is due based on the results of success of the air program. The remaining $1,500 will be used for administrative costs to manage and coordinate the program. Funding Request: $11,500 Total Expenses: $540,000 in pledges Quality Assurance Programs: Lodging Quality Assurance Program The Lodging Quality Assurance (LQA} program works to continually improve the quality and value offered by local lodging properties. The LQA program has successfully evaluated and initiated property upgrades for seven years and has provided guests with detailed rating information about lodging options, ensuring a quality stay for the guest. Funding for the LQA program will be used for staff resources, communication and promotion of the program and website and database maintenance. Funding Request; $10,000 Total Expenses: $90,000 Platinum Service Program The Platinum Service Program (PSP) is a unique initiative designed to create and support a culture of exemplary customer service in the business community, thus setting the destination of Vail apart from its competition in the resort marketplace. Through a comprehensive evaluation process, including secret shopper evaluations, the PSP recognizes and rewards the delivery of outstanding levels of customer service. Funding for this program will be used for staff resources, collateral, advertising and promotion of the program, as well as funding of the mystery shop company. Funding Request: $10,000 Total Expenses: $80,000 Merchant Ski Pass Online Program The WCTB seeks funding to create an online program for local business employees looking to qualify for the Vail Resorts merchant ski pass. Each individual employee would be asked to participate in a brief online course. The content of the online program would be focused on educating and informing each individual on important community issues and developments. This program would better empower the local workforce to provide a higher level of customer service to our guests. Funding Request: $5,000 Total Expenses: $55,000 Community Development Programs: Research & Community Development Services In order to conduct outreach and develop meaningful program offerings to support the business community and sustain its overall success in a competitive environment, quantifiable and accurate information must be at the disposal of the WCTB. Funding would be used to conduct research that will provide the tools necessary to respond to business inquiries and deliver support to the business community at large. Research collected will be distributed to key stakeholders as well as published online through the WCTB's website. The following will be included in the complied research: • Demographic and statistical data through Claritas, Inc.'s annual demographic update and maps, etc. (estimates and projections on populations and household totals, age, race, sex, and income variables plus geographical statistical areas (CBSA), designated market area 4 (DMA), Congressional District, 3-and 5 digit ZIP code and Yellow Page Directories (YPD)]. ($10,000) • Report on the Economic Impact of Travel £~ Tourism This report will provide key spending habits of travelers during both the winter and summer seasons and will generate data and statistics that will reveal key domestic and international feeder markets, average spend per visitor, room demand, and visitor travel habits amongst others traveler indicators. ($2&,000) • Second-Homeowner Study This study will provide a better understanding of the issues and opportunities of the second-homeowner population through surveys and competitive analysis of comparable communities. This research will allow the WCTB to put into place effective and trackable programs to support the economic viability of this market segment through a better understanding of the tourism and migratory elements surrounding their needs and promotion. ($5,000) • Continued support of the Economic Council of Eagle County to share in the distribution of research and data collection. ($10,000) Funding Request: $14,000 Total Expenses: $53,000 Relocation Program The WCTB seeks funding to create a vehicle in which the local community could communicate relocation information by request. This program would target individuals who plan to relocate into the town, including seasonal residents, and would provide them with the resources they need to be succes.~fid in thei r transition to our resort community. The packet would include general community facts as well as information from local businesses that offer relocation services. Funding Request: $1,250 Total Expenses: $5,000 Education/Workforce Development Programs The WCTB seeks funding to support an educational program for local businesses. The WCTB has partnered with Colorado Mountain College's Workforce Training Center and the Small Business Development Center to bring businesses, organizations and individuals the training they need to meet their professional development requirements. The education and training opportunities are designed to aid individuals and employees in acquiring or updating their occupational skills. Funding Request: $2,250 Total Expenses: $5,000 Transportation Services In response to gridlock, decaying roads and bridges, and the inadequate transportation infrastructure that impacts the community, the WCTB is committed to participating in and providing guidance that supports a blueprint for short-, medium ;and long-term strategies for addressing these needs. In addition to the current I-70 Coalition Executive Committee position held by the WCTB, the organization seeks funding to provide leadership on initiatives and recommendations that are produced as a result of the Fall 2006 Urban Land Institute evaluation of the Vail Valley. In 2007, the WCTB will continue service on the I-70 Coalition and begin to study ways that the greater business community can address opportunities and challenges affecting the strength of the area's transportation infrastructure and needs assessment. Funding Request: $1,250 Total Expenses: $5,000 5 Travel & Tourism Programs: Competitive Analysis Program Funding for this program will be used for financial support needed to compile a detailed analysis report of Vail's top four competitors, two in-state and two out-of-state. The report will be compiled twice a year from data collected from personal visits by a select committee of VVCTB lodging partners and will includefollow-up with major hotels in each of the competitive communities as well as from the respective Chamber or Tourism Bureaus. Information provided by this report will help determine what Vail's strengths and weaknesses are as a destination, when compared to major competitors, and will outline what actions need to be taken to ensure that Vail remains a visitor's top choice as a destination. The reports will include an assessment of both individual travelers, as well as groups, and will be based on both winter and summer seasons. Funding will cover travel to each of the areas twice a year, reporting and administration. Funding Request: $10,000 Total Expenses: $30,000 Trends Services Funding for this program will be used for financial support of a lodging occupancy forecast report, know as MTRiP. The funds will contribute to the collection, analysis and reporting of occupancy levels in local properties for upcoming months, on a weekly basis. Support of a lodging occupancy forecast will enable the Town of Vail and businesses in Vail to better predict volume of business and staff needs, to ultimately give guests a better level of service. The impacts of lodging occupancy effect every business, recreational, educational and cultural organization in the community. Efforts will also be undertaken to access resources and create collaborative partnerships with the Travel Industry Association of America (TIA) and the U.S. Department of Commerce's Office of Travel and Tourism Industries (OTTI). Funding Request: $28,500 Total Expenses: $75,000 Green Business Program: The VVCTB has partnered with the Eagle Valley Alliance for Sustainability to create a voluntary program to encourage businesses to go beyond compliance with environmental laws and regulations and to implement sustainable practices in business operations. The Green Business certification process addresses surface water quality, storm water protection, pollution prevention, and community education. This voluntary program encourages businesses to take proactive actions that are good for both their bottom line and the environment. The VVCTB seeks funding to support the overall efforts of the program. The funding for this program includes staff time, collateral to support the program, (decals, certificates brochures, and awards), advertising, marketing materials, and website. Included in this funding would also be the administration fee paid to the Eagle Valley Alliance for Sustainability. Funding Request: $2,500 Total Expense: $10,000 6 11. How does your request support item 1C of the contribution policy? By creating, supporting, maintaining and exercising the above detailed programs, the WCTB as a key partner with the Town of Vail, will further the Town's mission and secure a robust economic base that will sustain the quality of life for both visitors and local residents alike, securing the Town's status as a premier mountain resort community and destination. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Funding for the overall WCTB budget is acquired through membership dues, lodging commissions, co-op marketing programs, publication revenue, sponsorships and municipality support. 13. Organization s mission statement: The WCTB's mission is to improve the condition for business success. We accomplish this by being THE organization dedicated to leading the economic vitality of the community by: a. Setting new standards for regional cooperation and collaboration among our stakeholders, including area businesses, government entities and private organizations. b. Attracting and retaining customers c. Partnering with area businesses to enhance their level of success. We effectively operate through self-sustaining business and marketing programs and financial partnerships with our valued stakeholders. (If more room. is needed to answer questions, please use the back of this page.) APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year Date: 12-31-05) Assets: Total Checking /Savings $ 332,711 Accounts Receivable 196,900 Prepaid Expenses 86,465 Total Current Assets: $ 616,076 Total Property & Equipment $ 51,224 Total Assets: $ 667,300 Liabilities: Accounts Payable $ 288,512 Pass Thru Marketing Accounts $ 45,239 Advance Guest Deposits $ 21,219 Accrued Payroll & Payroll Liabilities $ 65,158 Deferred Revenue $ 340,351 Total Current Liabilities: $ 760,479 Retained Earnings: $ (72,574) Net Income $ (20,604) Total Equity: $ (93,179) Total Liabilities & Equity: $ 667,300 8 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: Stakeholder Contributions $ 25,000 Local Marketing District Contract 112,000 Dues Income 571,125 Co-operative publications 375,000 Partner programs 157,050. Lodging commissions 238,363 Package commissions 19,083 Group Lodging commissions 125,000 Group Co-ops, Admin Fees 105,650 Corporate sponsorship 10,000 Air Program 5,000 Quality Assurance Programs 252,583 Visitor Services Programs 35,000 Public Relations Income 48,000 Interest & Miscellaneous Income 2.220 Total Budgeted Revenue: $ 2,081,074 Expenses: Departmental Expenses: Partnership Development $ 376,636 Conference Sales 322,987 Marketing 503,229 Central Reservations 397,083 Admin /General 446,739 Depreciation 34,400 Total Budgeted Expense: $ 2,081,074 Total Revenue Minus Expense: $ 0 9 UAILUAI,LEY FOi.TNDATION Providing leadership July 26, 2006 in athletic, educational and cultural endeavors to enhance and sustain Vall Town COUnCII the quality of life iazthe Town Of Vall Vail Gadley s~>drd ofvlre~tor~ 75 South Frontage Road West President Ue,~ia R. Fora Vail, CO 81657 Adam Aron Roger Paeliler Juditlil'>erkowtz Marlene 13011 Born lrik $orgen Jacker°~hy Dear Vail Town Council: \~ulrew Daly l\i-i~n Fsrey '~"` ' ~ Faessler to present the Vail Valley Foundation's Thank ou for the o ortunit I ~ ~ i i ntYiy I~inchem y . pp y ~~~~ ' ,ir; Yresidegt philosophical and The 2007 grant request to the Town of Vail f I .~ i y 1 iampton, IiI, Chairperson ~~~-,,,°nFrieaman . . financial support provided to the Vail Valley Foundation gives us the `~```' `t'~'I~g°s opportunity to host great events and community programs that 1 ~l:r ~ ~ ~n ~ ~~~~~ ~ ~ ~~~-~ ~ benefit all citizens of this valley. t;~.,r;~~ i ~illFii. Jr. I)~m!riGi~iriLuto '~'~~~' ' ~~~~"'~'~° ''~'eT Included in our rant ro osal is a re nest for cultural ro ram in- 9 p p q P 9 ~~:~~~~ ,u,: ~ ~~~~~.~.~~~~ ~~y>>i kind support of$10,300 and a total of $78,000, cash. In addition, at ~~'"' "''""~" we have submitted a the recommendation of Town of Vail staff ~ , ~~~~~~ ' ~ in We will be request for in-kind support of our athletic endeavors ~~~~;~~ ~,, ~ . approaching the Commission on Special Events for a cash ``` " "'~`~~`~e~'~n contribution, the amount of which will be dependent upon Council J.1~~ ~~L~> RippcLo ~~,~ ~ , :~n~ ~n decision on in-kind support. Stanley. ~humair R~dn~ ~ alifer a°n5~nea~' the VVF with the endorsement of the CSE will request In addition Oscar Tang Craig rnber , funding from the Town of Vail for the Colorado Stage, a professional Stewart.T°I-'`y cycling event in September of 2007. Directors Emeritus dames Berry Q a~ldotk I>epiUransnam,ner Once again, with the full support of athletic programs, the Town of stEVe xabcr Vail will receive two Eagle Medallions in addition to the event specific F11i11~ Krl+On.. benefits. r - if I may answer lease call me at 949-1999 Thank you a ain and ,;,.,.„ , „ , g , p ~'~~ °,;;~s any questions. 199~t11 r,.%.i Muu;,t~: ~n Bike Claanapannships Smce~'ely, 1989_YYorldAlpine Ski Championslzaps ~ AlT World Forinn ~~~~ OOV""""""" 444 ~ \,, American Shi Classic Edurata~» , ;;,;;,,s Terry Brady ._ Frsa~ ~° "" °'p ~ Vice President Gerald R. F--rd Amphitheater Vzlar Pa~uiliovt. - '172e Session Snowboard Fvent I/aill/alleyFqunadati„~ - cc: Stan Zemler, Town Manager scholarship Nrogram Pam Brandmeyer, Assistant Town Manager t/¢il rnternatzaiaa( Ceil Folz, President Vail Valley Foundation Dance Festival Vilar Center for the Arts P.O. Pox 309 Vai1,Colorado 81658 970-949-1999 hax 970-949 9`L65 www.2roforg A Colorado 50I (c) (3) Nonprofit Corporation APPLICATION FOR TOWN OF VAIL FUNDING 7DWNOFUAIL FO ATION ~25 YEARS OF C4MMUNITYM IN-KIND ATHLETIC SPONSORSHIP ~' GRANT PROPOSAL for the ' TOWN OF VAIL 2006 BIRDS OF PREY WORLD CUP WEEK 2007 THE SESSION 2007 AMERICAN SKI CLASSIC Presented by the VAIL VALLEY FOUNDATION APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Foundation 2. Contact Person: Terry Brady, Vice President of Sales and Operations 3. Mailing Address: PO Box 309, Vail, CO 81658 4. Telephone:970-949-1999 5. Email address: tf~~t~~.~',e _~-__f.~~~~g 6. Members and titles of governing board: President Gerald R. Ford Adam Aron Roger Behler Judith Berkowitz Marlene Boll Bjorn Erik Borgen Jack Crosby Andrew Daly William Esrey Johannes Faessler Tim Finchem Cecilia Folz, President Harry Frampton, III Stephen Friedman Gerald Gallegos John Galvin John Garnsey George Gillett, Jr. Donna Giordano Sheika Gramshammer Martha Head Robin Hernreich William Hybl William Jensen Rob Katz Jack Kemp Kent Logan John Maher Peter May RA "Chupa" Nelson Doug Rippeto Michael Shannon Stanley Shuman Rodney Slifer Ann Smead Oscar Tang Craig Tuber Stewart Turley 7. Amount of contribution requested: $20,500 in-kind support 8. Organization fiscal year-end: January -December 2007 9. Are your books audited: Yes -annually 10. How will the contribution be used: Please see attached information 11. How does your request support item IC of the contribution policy: A positive, sustained economic climate. 12. Who currently funds your organization (other governments, private donations, user fees, etc.): Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations and corporate sponsorships. 13. Organization's mission statement: The Vail Valley Foundation is anon-profit organization dedicated to enhancing the spirit of the Vail Valley through athletic, cultural and educational endeavors. ' * In kind contribution determined by the Town of Vail and may not be applicable 2006 BIRDS OF PREY WORLD CUP RACES November 30 -December 3, 2006 The Foundation is proud to again host the Birds of Prey race, one of the most popular of the World Cup venues. This year, we will again be holding four men's races. The 2006 Birds of Prey World Cup week will feature Men's World Cup Downhill, Super-Combined, Giant Slalom and Slalom competitions on Beaver Creek's internationally renowned Birds of Prey course. Showcased during the 1999 World Alpine Ski Championships, Birds of Prey is widely recognized as one of the most technically demanding racecourses in the world. New in 2006 is the Men's Super Combined consisting of one run of Downhill and one run of Slalom on the same day. The Birds of Prey Super Combined marks the first and only super combined event in North America. Action during the 2006 Birds of Prey World Cup week will not be confined to the racecourse as special VIP hospitality and viewing areas, along with an array of public and private social events, paint a festive backdrop for the competitions. In addition, a public "Fun Tent" will provide an area for the guests and spectators to relax after the races. The 1999 World Alpine Ski Chain ionshi s attracted the lar est crowds in U.S. ski racin histor ,with p P g g y an estimated 125,000 people viewing the competitions during the two weeks of the event. The largest crowd of the Championships was generated by the Men's Downhill, when 20,000 people skied, snowshoed and rode the free shuttle to the Birds of Prey finish stadium to see Hermann Maier strike ' gold. The alpine World Cup tour is one of the largest annual winter circuits in the world of sports, and is closely followed by both print and broadcast media. Likewise, the Vail Valley's annual World Cup events have emerged as one of the most extensively chronicled ski competitions in North America each winter. Over the past 24 years, Vail and Beaver Creek World Cup events have been televised by ABC, ' NBC and ESPN and OLN. The 2006 Birds of Prey World Cup week will be no exception, with four hours of scheduled ' programming on network television. A one-hour Birds of Prey television special of the Men's Downhill race will air on NBC in prime time the weekend of December 2, 2006, reaching over two million viewers during the holiday season. The Men's Super-Combined, Slalom and Giant Slalom races will be showcased during one-hour OLN specials. International television coverage has also been extensive, reaching in excess of 400 million viewers worldwide each year. As in past years, the coverage is expected to equal the following if not greater; finalization of international broadcasts and rights are pending: Twelve (T2) nations will broadcast live the Downhill, Super-Combined, Giant Slalom and Slalom Six (6) nations will Bela broadcast the Downhill Su er-Combined Giant Slalom and Slalom y p ' Fourteen (14) nations will do a magazine broadcast of all races Seven (7) nations will provide news feed In addition to television exposure, print and photo media have been well represented, both nationally and internationally, and World Cup alpine ski racing in the Vail Valley has established a broad base of ' support and exposure from all segments of the media. GENERAL TOWN OF VAIL BENEFITS • Four (4) hours national television coverage of the Vail Valley on network television • International television coverage of the Vail Valley - 200 million international homes • Worldwide television audience of over 400 million • Visitation by more than 250 media members • Opening concert as part of BOP week in Vail Village • Attracts large crowds to Vail/AvonBeaver Creek ' Community building with over 600 volunteers valley wide 2006 BIRDS OF PREY WORLD CUP WEEK ' Four (4) VIP credentials • Four (4) social invitations • Two (2) VIP gift bags • Recognition on all printed material ' 2006 BIRDS OF PREY WORLD CUP WEEK GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider a $14,000 in-kind donation of public transit and ADA transit services. 2007 THE SESSION January 12-14, 2007 ' Vail and Beaver Creek have long been associated with the sport of alpine ski racing, dating back to 1983, when international competition returned to the Vail Valley, through the 1989 and 1999 World Alpine Ski Championships, and including today's classic Birds of Prey World Cup. In an effort to establish "Vail" brand loyalty with a younger demographic, four years ago, the Vail ' Valley Foundation created THE SESSION, a "circus-like" snowboard invitational adventure for thrill riders from across the globe. The night skies, ahip-hop dee-day in a three-story tower, an incredible flame-thrower, and "a fireworks finale better than most cities' Fourth of July show," will serve as an ' impressive backdrop for premier riders from around the world to be showcased in a one-hour broadcast on NBC, January 21, 2007. While many national and international snowboard events reward the best riders in each discipline, this event features a combined format focusing on the overall title of an integrated course created from two distinct disciplines -Rails and Slopestyle. Approximately 45 of the top men's and women's snowboarders in the world receive invitations to participate in the rail and Slopestyle competitions. Olympians, Shaun White, Danny Kass and Mason Aguirre highlight this all star lineup. The 2006 Session witnessed Shaun White once again capturing the title in both Men's Rails and Slopestyle, making history with his Slopestyle run that included three 1080's (three complete rotations) and one 900. A cash purse of over $120,000, one of the largest prize purses in the industry, was awarded during the two-day event. In just its third year, THE SESSION was recognized by the riders and snowboard industry in a poll taken by Transworld snowboard magazine, as the fifth best snowboard event in the World. Year four will see increased exposure and excitement with the one-hour show airing on NBC, January 21, 2007. GENERAL TOWN OF VAIL BENEFITS • One (1)hour national television coverage of Vail on NBC • Secondary Marketing release on NBC Universal HD network • Identification on multiple web sites - TTR (Ticket to Ride), Session web site and potentially Burton USA web site • snowboard -participation and safety instruction clinic for youths and young adults • Visitation by more than 120 media members • Attracts large crowds to Vail/Avon/Beaver Creek of 15,000 plus • Community building with over 100 volunteers valley wide • Recognition on all printed material • Recognition on the official sponsor board 2007 THE SESSION SNOWBOARD INVITATIONAL GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider an in-kind donation of ' parking privileges at the Village parking structure valued at $3,000. 2007 American Ski Classic March 21-25, 2007 The American Ski Classic is hosted by former President Gerald R. Ford and held annually in the Vail Valley since 1981. This weeklong celebration of the sport of alpine skiing literally offers something for everyone, both on and off the slopes. Former Olympic and World Champions will once again rekindle old rivalries in the Legends of Skiing Downhill and Giant Slalom, spanning the decades of the sport from the 1950s to today. Names like Franz Klammer, Billy Kidd, Steve Mahre, Pernilla Wiberg and Tamara McKinney fill the start order each year as over 30 of the greatest names in ski racing history reunite in the Vail Valley. Each year a 60-minute television program is produced for national distribution that chronicles the American Ski Classic. The production will consist of a syndicated one-hour program that will reach no less than 86% of the US market, and at least 75% of the stations syndicating the event shall be affiliated with one of the networks and the remainder with cable providers. ' A favorite of fans as well as participants, the Ford Celebrity Cup team competitions underscore the very essence of the American Ski Classic, celebrating the fun and enjoyment of the sports competition. Sponsor representatives have the unique opportunity to race with the Legends, and celebrities from the I worlds of entertainment, sports, politics and corporate America. The event is rounded out with festive social events, concerts and street parties. GENERAL TOWN OF VAIL BENEFITS • One (1) hour of national network television coverage for the Legends of Skiing and Ford Celebrity Cup races (over 103 stations US) • Secondary television release to Resort Sports Network during winter season. Over 82 Million hits • Introduction to Vail of high demographic participants • Participation by more than 50 members of the national and international press/media • International event recognition • Recognition on all printed material • Recognition on the official sponsor board r 2007 AMERICAN SKI CLASSIC GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider an in-kind donation of ' parking privileges at the Village parking structure valued at $3,500. APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Vail Valley Foundation Balance Sheet as of 12/31/05 Assets: $17,727,201 Total Assets: $17,727,201 Liabilities: $9,071,258 Total Liabilities: $9,071,258 Net Worth: $8,655,943 i i i 2005 Vail Valley Foundation Financial Overview Revenue Source Total Amount Percentage of Budget Individual Contributions $4,858,000 35°Io Sponsorships $3,550,000 26°Io In Kind Contributions $1,401,000 10%0 Government Support $1,846,000 13°Io Ticket Sales and Fees $1,719,000 13% Other Contributions $362,000 3°Io TOTAL REVENUES $13,736,000 100% Expenses Total Amount Percentage of Budget Athletic Event Programming $4,317,000 32% - American Ski Classic -The Session -World Cup Ski Races Cultural Programming $2,012,000 15°Io -Gerald R. Ford Amphitheater -Hot Summer Nights -Streetbeat -Dance Festival Vilar Programming $2,076,000 15°Io General and Administrative $2,710,000 18°Io Membership $1,080,000 8°Io Education and Grants $766,000 6% Other $759,000 6°Io TOTAL EXPENSES $13,720,000 100°Io CULTURAL SPONSORSHIP GRANT PROPOSAL ' for the TOWN OF VAIL 2006-2007 STREET BEAT WINTER CONCERT SERIES 2007 VAIL INTERNATIONAL DANCE FESTIVAL 2007 GERALD R. FORD AMPHITHEATER Presented by the VAIL VALLEY FOUNDATION APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Foundation 2. Contact Person: Terry Brady, Vice President of Sales and Operations 3. Mailing Address: PO Box 309, Vail, CO 81658 4. Telephone: 970-949-1999 5. Email address: tl~n'ru.l~t" ~. ~; i~.o~• 6. Members and titles of governing board: President Gerald R. Ford Adam Aron Roger Behler Judith Berkowitz Marlene Boll Bjorn Erik B orgen Jack Crosby Andrew Daly William Esrey Johannes Faessler Tim Finchem Cecilia Folz, President Harry Frampton, III Stephen Friedman Gerald Gallegos John Galvin John Garnsey George Gillett, Jr. Donna Giordano Sheika Gramshammer Martha Head Robin Hernreich William Hybl William Jensen Rob Katz Jack Kemp Kent Logan John Maher Peter May RA "Chupa" Nelson Doug Rippeto Michael Shannon Stanley Shuman Rodney Slifer Ann Smead Oscar Tang Craig Tuber Stewart Turley ' 7. Amount of contribution requested: $78,000 and in-kind support of $10,300*. 8. Organization fiscal year-end: January -December 2007 9. Are your books audited: Yes -annually 10. How will the contribution be used: Please see attached information 11. How does your request support item IC of the contribution policy: A positive, sustained economic climate. 12. Who currently funds your organization (other governments, private donations, user fees, etc.): Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations and corporate sponsorships. 13. Organization's mission statement: The Vail Valley Foundation is anon-profit organization dedicated to enhancing the spirit of the Vail Valley through athletic, cultural and educational ' endeavors. *In Kind contributions to be determined by the Town of Vail and may not be applicable. 2006-2007 STREET BEAT FREE WINTER CONCERT SERIES Wednesday's from December to April (Exact dates TBD) Street Beat, Vail's winter entertainment series provides an exciting and energetic opportunity for street parties, concerts and spectacular prize giveaways. Likened to the incredibly successful Hot Summer Nights, Street Beat offers mid-week outdoor entertainment for guests of the Vail Valley and locals alike. Each week audiences enjoy a different brand of music: from jive to rhythm n' blues, from flamenco to Latin rock. Bud Light Street Beat provides the perfect venue for fans to hear their favorite bands or for casual listeners to be exposed to something new. Attendance at the shows range from 1,000 on a rainy cold night to a crowd of more than 6,000 people. .Every Wednesday night, a street party, concert and giveaway presentation will be hosted in Vail Village. From 6:OOpm - 8:OOpm, thematic parties and varying styles of music will showcase the Vail Valley as the premier ski resort. Our mission is to enhance the guest experience and increase the excitement of a Vail vacation, while encouraging locals to enjoy their community. In addition, our goal is to attract people to the village with the intent to increase Town of Vail business revenue. The Vail Valley Foundation is open to supplemental programs with the town and merchants if so desired. While the spirit of the concert series revolves around community support and participation, Anheuser- Busch will claim entitlement to Street Beat and a Gold Sponsor (Volvo) will present and entitle the prize giveaway category (2007 Volvo automobile). Local businesses will also assist with trade prizes and financial support. Street Beat is produced and organized by the Vail Valley Foundation. GENERAL TOWN OF VAIL BENEFITS • Added value to guests' and locals' experiences • Return to Vail guest promotion for out of town visitors Enhances town atmosphere and helps create vitality Brings locals back into town on a day and time when they might otherwise not come SPONSORSHIP BENEFITS • Identification on all printed material (event brochures, posters, newspaper ads, etc.) Venue signage Verbal and visual recognition at all concerts ' 2006-2007 STREET BEAT WINTER CONCERT SERIES GRANT REpUEST The Vail Valley Foundation kindly requests that the Town of Vail consider a $28,500 cash contribution plus an in-kind donation of polices and public works support valued at $7,500. 2007 VAIL INTERNATIONAL DANCE FESTIVAL AUGUST 2007 (exact dates TBD) In 2006, the Vail International Dance Festival celebrated its 18~' anniversary of presenting world-class guest artists and exclusively produced productions. Since the inception in 1989, when the Bolshoi Academy first performed at the Gerald R. Ford Amphitheater, the Festival has grown to be recognized world-wide for its innovative and outstanding performances and educational programs. Highlights include the Trey McIntyre Project's world premiere of GoOut, the Jeune Ballet du Quebec, Cleo Parker Robinson Dance, Nevada Ballet Theatre, ODC/Dance, Ballet de Monterrey, National Ballet of China and principal dancers from the American Ballet Theatre, Paris Opera Ballet, Bolshoi Ballet, Campania Nacional de Danza, Victor Ullate Ballet, Boston Ballet and New York City Ballet. The Festival supports the development of young choreographers and annually commissions new works to be world premiered in Vail, works that continue to live on in the repertories for major dance companies. A series of complimentary, informative and educational Dance Dialogues and Vail Village fringe appearance by visiting guest artists add depth and increased appreciation of the art form. GENERAL TOWN OF VAIL BENEFITS • Added dimension to summer in Vail • Positions Vail as an international center of cultural arts • According to independent surveys on destination visitation during 2001, 49% of respondents said they came to the area for the event, and 73°Io had lodging in the Town of Vail. SILVER SPONSOR BENEFITS • Listing as Silver Sponsor of Vail International Dance Festival ' Listing as Silver Sponsor on performance poster • Right to use the Vail International Dance Festival logo • Four (4) seats in Dress Circle for all performances • Four (4) VIP tickets to Vail International Dance Festival Gala • Four (4) invitations to social functions • Class observation opportunities 2007 VAIL INTERNATIONAL DANCE FESTIVAL GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider a $22,250 cash contribution. GERALD R. FORD AMPHITHEATER Summer Season 2007 ' As the amphitheater opens its gates for the fourth season in a beautiful facility, locals and guests of all ages flock to the theater for a diverse mix of entertainment. From the 2006 Hot Summer Nights series to the Bravo! Vail Valley Music Festival's symphonies and hot performers like Norah Jones, B.B. King and the B52's, the Gerald R Ford Amphitheater serves as the cultural centerpiece of the Vail Valley. ' The Vail Valley Foundation aims to, once again, host top-tier performances during its 2007 summer season! Bravo! Vail Valley Music Festival orchestras, Hot Summer Nights and the Vail International Dance Festival anchor the 2007 amphitheater schedule. ' Continuing with its incredible popularity, the Hot Summer Nights series will feature eight performances and will undoubtedly attract an average of 3,000 participants to each concert. GENERAL TOWN OF VAIL BENEFITS • Amphitheater productions showcase Vail as a premier summer resort • Provides the major venue for performing artists and special events in Vail • Programming policy ensures performance variety for Vail audiences • Convention use for summer conferences ' Unique venue and programming sets Vail apart from other mountain resorts • Gaining regional and national recognition ' SUPPORTER BENEFITS • Identification as major contributor in the building of the Gerald R. Ford Amphitheater • Four (4) reserved seats at all Gerald R. Ford Amphitheater productions 2007 GERALD R. FORD AMPHITHEATER GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider a $27,250 cash contribution to help support a portion of the Hot Summer Nights series and services provided to the community at the facility. We also ask fora $2,800 in-kind contribution for police presence during Hot Summer Nights events. APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Vail Valley Foundation Balance Sheet as of 12/31/05 Assets: $17,727,201 Total Assets: $17,727,201 Liabilities: $9,071,258 Total Liabilities: $9,071,258 Net Worth: $8,655,943 2005 Vail Valley Foundation Financial Overview Revenue Source Total Amount Percentage of Budget Individual Contributions $4,858,000 35% Sponsorships $3,550,000 26°Io In Kind Contributions $1,401,000 10% Government Support $1,846,000 13% Ticket Sales and Fees $1,719,000 13% Other Contributions $362,000 3% TOTAL REVENUES $13,736,000 100% Expenses Total Amount Percentage of Budget Athletic Event Programming $4,317,000 32% - American Ski Classic -The Session -World Cup Ski Races Cultural Programming $2,012,000 15% -Gerald R. Ford Amphitheater -Hot Summer Nights -Streetbeat -Dance Festival Vilar Programming $2,076,000 15% General and Administrative $2,710,000 18% Membership $1,080,000 8% Education and Grants $766,000 6% Other $759,000 6% TOTAL EXPENSES $13,720,000 100% Vail b ~; 3pty- ~y. i1' z ~ ~ *~~& Chamber & ~SW~ : ;: ~ ~~ z ~ Business Association Friday, July 28, 2006 Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 Dear Town Council Members: 241 S. Frontage Rd. E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: info~vailchamber.org Web Site: www.vailchamber.org Enclosed is a contribution request from the Vail Chamber & Business Association for the Vail Loves You! coupon book. Published in both the summer and the winter, the coupon books are an appealing promotional opportunity for Vail businesses, as well as enticing for tourists who visit. The books are widely distributed throughout Vail, and a variety of other Colorado locations. Those who use them receive lodging, restaurant, retail and activity discounts. We are requesting a parking coupon for the winter book only. If you require any additional information, please do not hesitate to contact us via telephone or e-mail. We look forward to a continued strong relationship with the Town of Vail. Sincerely, Kaye Ferr Executive Director Rich tenBraak, President Manor Vail Marka Brenner Blue Sky Mortgage Vail Chamber Board of Directors Lourdes Ferzacca, Vice President Ron Weinstein, Sec.-Trews Kaye Ferry, Executive Director La Tour Roxy K. Ferry, Inc. Dale Bugby John Cogswell Tom Gorman Vail Resort Rentals The Squash Blossom W Medical Center Steve Rosenthal Colorado Footwear 1 NAME OF ORGANIZATION; VAIL COMMUNITY CHAMBER, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION 2 CONTACT PERSON: KAYE FERRY, DIRECTOR 3 MAILING ADDRESS: 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 4 TELEPHONE: (970) 477-0075 5 E-MAIL ADDRESS: kayeferCyCa?VailChamber.oCg 6 MEMBERS AND TITLES OF GOVERNING BOARD: MARKA BRENNER BLUE SKY MORTGAGE DALE BUGBY VAIL RESORTS RENTALS JOHN COGSWELL THE SQUASH BLOSSOM KAYE FERRY, EXECUTIVE DIRECTOR K. FERRY, INC. LOURDES FERZACCA, VICE-PRESIDENT LA TOUR TOM GORMAN VAIL VALLEY MEDICAL CENTER STEVE ROSENTHAL COLORADO FOOTWEAR RICH TENBRAAK, PRESIDENT MANOR VAIL RON WEINSTEIN, SECY/TREASURER BOXY 7 AMOUNT OF CONTRIBUTION REQUESTED: FREE PARKING ON WEDNESDAYS 8 ORGANIZATION FISCAL YEAR-END: DECEMBER 31 9 ARE YOUR BOOKS AUDITED? NO 10 HOW WILL THE CONTRIBUTION BE USED? VAIL LOVES YOU COUPON BOOK 11 HOW DOES YOUR REQUEST SUPPORT ITEM 1-C OF THE CONTRIBUTION POLICY? THE "VAIL LOVES YOU COUPON BOOK" WAS DEVELOPED 3 YEARS AGO BY VAIL RESORTS AND THE VCBA TO PROVIDE A POSITIVE RELATIONSHIP WITH THE COLORADO PASS HOLDERS. IT HAS BEEN WELL RECEIVED BY GUESTS AND BUSINESSES ALIKE. IT ENCOURAGES GUESTS TO SPEND THE NIGHTAND/OR EXTEND THEIR STAY AND SPEND TIME AND $ SHOPPING AND DINING IN VAIL AT THE END OF THE DAY. WE ARE ASKING THE TOV TO CONTINUE TO DONATE FREE PARKING IN THE TRANSPORTATION CENTERS ON THE DAYS OF THEIR CHOICE AS THIS WAS SO WELL RECEIVED BY FRONT RANGE SKIERS AS WELL AS LOCALS. 12 WHO CURRENTLY FUNDS YOUR ORGANIZATION (OTHER GOVERNMENTS. PRIVATE DONATIONS. MEMBER DUES $85,750 USER FEES. ETC.I? COMMISSIONS $17,000 13 ORGANIZATION'S MISSION STATEMENT: TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. 1:19 PM 07/25/06 Accrual Basis Vail Chamber & Business Association Balance Sheet As of December 31, 2005 Dec 31, 05 ASSETS Current Assets Checking/Savings Checking-WestStar Bank 143,819. 90 Total Checking/Savings 143,819. 90 Accounts Receivable Accounts Receivable 2,567. 18 Total Accounts Receivable 2,567. 18 Other Current Assets Prepaid Expense 710. 00 Total Other Current Assets 710. 00 Total Current Assets 147,097. 08 Fixed Assets Furniture, Fixtures, Equipment 27,925. 46 Less Accumulated Depreciation -10,174. 00 Total Fixed Assets 17,751. 46 TOTAL ASSETS 164,848.54 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 1,702. 83 Total Accounts Payable 1,702. 83 Total Current Liabilities 1,702. 83 Total Liabilities 1,702. 83 Equity Opening Bal Equity 61,482. 38 Retained Earnings 106,646. 57 Net Income -4,983. 24 Total Equity 163,145. 71 TOTAL LIABILITIES & EQUITY 164,848.54 Page 1 VAILCHAMBER & BUSINESS ASSOCIATION STATEMENT OF SOURCES AND USES BUDGET FYE DECEMBER 31, 2006 REVENUE EXPENSE Fixtures and Equipment Information Services Operating Expenses Town of Vail (Premier Impressions) Vail Resorts (Premier Impressions) Vail Resorts Contribution Vail Guide Advertising TIU! Program Management Fee Membership Dues Lodging/Reservations Membership Lodging Commissions Partnership Commissions Web Site Advertising Newsletter Advertising Interest Earned Miscellaneous Office Equipment Computer Hardware TOTAL REVENUE Advertising/Promotions Internet/Web Site Dues/Subscriptions Newsletter Discover Gift Program Color People Rent Telephone Postage Office Supplies Equipment Maintenance Copier & Fax -Leased Equipment Metered Copies Accounting, Legal & Audit Insurance Credit Card Fees Board of Directors Expense Travel & Entertainment Miscellaneous Personnel Salaries & Wages Other Compensation P/R Taxes Payroll Fees Worker's Compensation Ski/Parking Pass Member Services Membership Drive Premier Impressions TOTAL EXPENSES TOTAL REVENUE TOTAL BUDGETED EXPENSES TO EXCEED REVENUE $12,500 10,000 9,650 20,000 10,000 80,250 5,500 15,000 2,000 500 2,000 150 250 167 800 $100 2 600 2 700 $2, 000 ' 2,500 750 4,000 1,000 50 10 300 $3,000 9,300 1,200 2,500 500 5,165 5,200 1,000 650 750 1,700 1,000 500 32 465 $56,160 63,960 4,885 1, 750 550 1 300 128 605 $1,000 16.000 17 000 191 070 167 800 23 270 Vail Chamber & ,,: . -~~' Business ~_ Association 241 S. Frontage Rd. E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: info~vailchamber.or~ Web Site: www.vailchamber.org Friday, July 28, 2006 Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 Dear Town Council Members: The Vail Gift card is a valuable promotional item for Vail. The card has been well-received in the community for a variety of promotional opportunities, but still suffers from lack of marketing dollars. We are requesting funding so that the program might reach its full potential and connect with more of the community. If you require any additional information, please do not hesitate to contact us via telephone or e-mail. We look forward to a continued strong relationship with the Town of Vail. Sincerely, Kay e Executive Director Rich tenBraak, President Manor Vail Marka Brenner Blue Sky Mortgage Vail Chamber Board of Directors Lourdes Ferzacca, Vice President Ron Weinstein, Sec.-Treas Kaye Ferry, Executive Director La Tour Roxy K. Ferry, Inc. Dale Bugby John Cogswell Tom Gorman Vail Resort Rentals The Squash Blossom VV Medical Center Steve Rosenthal Colorado Footwear 1 NAME OF ORGANIZATION: VAIL COMMUNITY CHAMBER, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION 2 CONTACT PERSON: KAYE FERRY, EXECUTIVE DIRECTOR 3 MAILING ADDRESS: 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 4 TELEPHONE: (970) 477-0075 5 E-MAIL ADDRESS: k8yefeCryCa?Val~Chamber.OCq 6 MEMBERS AND TITLES OF GOVERNING BOARD: MARKA BRENNER BLUE SKY MORTGAGE DALE BUGGY VAIL RESORTS RENTALS JOHN COGSWELL THE SQUASH BLOSSOM KAYE FERRY, EXECUTIVE DIRECTOR K. FERRY, INC. LOURDES FERZACCA, VICE-PRESIDENT LA TOUR TOM GORMAN VAIL VALLEY MEDICAL CENTER STEVE ROSENTHAL COLORADO FOOTWEAR RICH TENBRAAK, PRESIDENT MANOR VAIL RON WEINSTEIN, SECY/TREASURER BOXY 7 AMOUNT OF CONTRIBUTION REQUESTED: $14,820 8 ORGANIZATION FISCAL YEAR-END: DECEMBER 31 9 ARE YOUR BOOKS AUDITED? NO 9 HOW WILL THE CONTRIBUTION BE USED? VAIL GIFT CARD 10 HOW DOES YOUR REQUEST SUPPORT ITEM 1-C OF THE CONTRIBUTION POLICY? THIS PROGRAM WAS INITIATED IN 2003-04 AND HAS THE POTENTIAL FOR GENERATING GREAT SALES FOR THE BUSINESS COMMUNITY AND CONSEQUENTLY SALES TAX REVENUE FOR THE TOWN OF VAIL. IT ALLOWS OUR GUEST TO PRE-PAY FOR GOODS AND SERVICES THROUGH DISCOVER. DISCOVER HAS THE UNIQUE ABILITY TO LIMIT THE USE OF THESE CARDS TO VAIL ONLY (ZIP CODE 81657). OUR FIRST AND VERY SUCCESSFUL APPLICATION OF THIS PROGRAM CAME THROUGH ITS USE WITH PREMIER IMPRESSIONS. SINCE THAT TIME, WE HAVE ALSO SOLD THESE CARDS AS PART OF SPECIAL EVENTS PROMOTIONS, EMPLOYEE INCENTIVE REWARDS, INCLUSION IN GIFT BASKETS FOR GROUPS VISITING VAIL, MARDI GRAS, AND THE TOWS "SPRING FLING" PROMOTION. WE HAVE ALSO DEVELOPED A SYSTEM WHEREBY OUR GUESTS CAN PRE-PURCHASE THESE CARDS ON-LINE BEFORE THEY ARRIVE IN VAIL. GIFT CARDS ARE THE NEWEST RAGE TODAY IN THE RETAIL WORLD, BUT MOST GIFT CARDS CAN BE USED STATE AND NATION-WIDE, SOME EVEN INTERNATIONALLY. THIS CARD IS RESTRICTED TO USE IN VAIL ONLY. WE HAVE NEVER BEEN ABLE TO PROMOTE THE VAIL CARD PROPERLY DUE TO LACK OF FUNDS. ALL DOLLARS YOU COMMIT TO SUPPORT THIS PROGRAM WILL BE RETURNED TO THE TOV VIA INCREASED SALES TAX REVENUE. WE VIEW THIS AS AN ENORMOUS MARKETING OPPORTUNITY AND LOOK FORWARD TO YOUR PARTNERING WITH US IN THIS MUTUALLY BENEFICIAL ENDEAVOR. 11 WHO CURRENTLY FUNDS YOUR ORGANIZATION (OTHER GOVERNMENTS. PRIVATE DONATIONS. MEMBER DUES $85,750 USER FEES. ETC.)? COMMISSIONS $17,000 12 ORGANIZATION'S MISSION STATEMENT: TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. v,~iLC~ann~~R & usi~v~ss asciAri®N zoo? r®wrv ®~ v~-'~ ~~®,~ ~~~u~sr vaiL ~i~r cA~® EXPENSEs MARKETING AND PRINTING $1,000 Development of an insert for hotel confirmations and distribution at the Colorado SnowSports Expo ADVERTISING 10,820 Ad placement in Peaks Magazine, Vail Daily, Vail Guide, '°Vail Loves You" coupon book, VCBA newsletter, VCBA website. DISTRIBUTION 500 VCBA COORDINATION FEE 2,500 TOTAL EXPENSES $14,820 -;~ .~-~ ~; ~~ t ., 1~ ~~~ ,y r"" ~.~ :~ __r-;~ _ ~m~~° ~h.P-.rs d b g ~ ~ ice. i ~~ n.%`~`:j ~~~~ ~~~~_ ~~ ~,. 1:19 PM o7/2s/os Accrual Basis Vail Chamber & Business Association Balance Sheet As of December 31, 2005 Dec 31, 05 ASSETS Current Assets Checking/Savings Checking-WestStar Bank 143,819.90 Total Checking/Savings 143,819.90 Accounts Receivable Accounts Receivable 2,567.18 Total Accounts Receivable 2,567.18 Other Current Assets Prepaid Expense 710.00 Total Other Current Assets 710.00 Total Current Assets 147,097.08 Fixed Assets Furniture, Fixtures, Equipment 27,925.46 Less Accumulated Depreciation -10,174.00 Total Fixed Assets 17,751.46 TOTAL ASSETS 1 64,848.54 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 1,702.83 Total Accounts Payable 1,702.83 Total Current Liabilities 1,702.83 Total Liabilities 1,702.83 Equity Opening Bal Equity 61,482.38 Retained Earnings 106,646.57 Net Income -4,983.24 Total Equity 163,145.71 TOTAL LIABILITIES & EQUITY 164,848.54 Page 1 VAILCHAMBER & BUSINESS ASSOCIATION STATEMENT OF SOURCES AND USES BUDGET FYE DECEMBER 31, 2006 REVENUE Town of Vail (Premier Impressions) Vail Resorts (Premier Impressions) Vail Resorts Contribution Vail Guide Advertising TIU! Program Management Fee Membership Dues Lodging/Reservations Membership Lodging Commissions Partnership Commissions Web Site Advertising Newsletter Advertising Interest Earned Miscellaneous EXPENSE Fixtures and Equipment Office Equipment Computer Hardware TOTAL REVENUE Information Services Operating Expenses Advertising/Promotions Internet/Web Site Dues/Subscriptions Newsletter Discover Gift Program Color People Rent Telephone Postage Office Supplies Equipment Maintenance Copier & Fax -Leased Equipment Metered Copies Accounting, Legal & Audit Insurance Credit Card Fees Board of Directors Expense Travel & Entertainment Miscellaneous Personnel Salaries & Wages Other Compensation P/R Taxes Payroll Fees Worker's Compensation Ski/Parking Pass Member Services Membership Drive Premier Impressions TOTAL EXPENSES TOTAL REVENUE TOTAL BUDGETED EXPENSES TO EXCEED REVENUE $12,500 10,000 9,650 20,000 10,000 80,250 5,500 15,000 2,000 500 2,000 150 250 167 800 $100 2 600 2 700 $2,000 2,500 750 4,000 1,000 50 10 300 $3,000 9,300 1,200 2,500 500 5,165 5,200 1,000 650 750 1,700 1,000 500 32 465 $56,160 63,960 4,885 1,750 550 1 300 128 605 $1,000 16,000 17 000 191 070 167 800 23 270 .,,; ' Vail y ,~' ~`~~~'~~' Chamber & ~;. ~_ v.~-~ Business Association Friday, July 28, 2006 Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 Dear Town Council Members: 241 S. Frontage Rd. E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: info~vailchamber.or~ Web Site: www.vailchamber.org The Vail Chamber & Business Association represents Vail at the popular Colorado SnowSports Expo. The Chamber distributed Vail Guides and business brochures. We also distributed a variety of free gifts and raffle items, such as weekend getaway packages in partnership with lodges, restaurants and Vail Resorts. All of these promoted the Vail business community. This event draws a great deal of recognition to our community, and gives Vail a presence among the many other resorts that also attend this event. If you require any additional information, please do not hesitate to contact us via telephone or e-mail. We look forward to a continued strong relationship with the Town of Vail. Sincerely, Kaye Ferr Executive Director Rich tenBraak, President Manor Vail Marka Brenner Blue Sky Mortgage Vail Chamber Board of Directors Lourdes Ferzacca, Vice President Ron Weinstein, Sec.-Treas Kaye Ferry, Executive Director La Tour Roxy K. Ferry, Inc. Dale Bugby John Cogswell Tom Gorman Vail Resort Rentals The Squash Blossom W Medical Center Steve Rosenthal Colorado Footwear 1 NAME OF ORGANIZATION: VAIL COMMUNITY CHAMBER, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION 2 CONTACT PERSON: KAYE FERRY, DIRECTOR 3 MAILING ADDRESS: 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 4 TELEPHONE: (970) 477-0075 5 E-MAIL ADDRESS: ka,~efeCCy@Va1lChamber.Org 6 MEMBERS AND TITLES OF GOVERNING BOARD: MARKA BRENNER BLUE SKY MORTGAGE DALE BUGBY VAIL RESORTS RENTALS JOHN COGSWELL THE SQUASH BLOSSOM KAYE FERRY, EXECUTIVE DIRECTOR K. FERRY, INC. LOURDES FERZACCA, VICE-PRESIDENT LA TOUR TOM GORMAN VAIL VALLEY MEDICAL CENTER STEVE ROSENTHAL COLORADO FOOTWEAR RICH TENBRAAK, PRESIDENT MANOR VAIL RON WEINSTEIN, SECY/TREASURER BOXY 7 AMOUNT OF CONTRIBUTION REQUESTED: $15,320 8 ORGANIZATION FISCAL YEAR-END; DECEMBER 31 9 ARE YOUR BOOKS AUDITED? NO 10 HOW WILL THE CONTRIBUTION BE USED? COLORADO SNOWSPORTS EXPO 11 HOW DOES YOUR REQUEST SUPPORT ITEM 1-C OF THE CONTRIBUTION POLICY? THE COLORADO SNOWSPORTS EXPO PROVIDES A VENUE FOR THE TOWN OF VAIL AND ITS BUSINESSES TO BE SHOWCASED AT A REGIONAL WINTER SHOW IN DENVER THAT IS EXPECTED TO DRAW 30-35,000 GUESTS. LAST YEAR THE VCBA DISTRIBUTED 10,000 VAIL GUIDES, 3,000 PROMOTIONAL BAGS, "VAIL LOVES YOU" COUPON BOOKS, AND A WIDE VARIETY OF MATERIAL THAT WAS PROVIDED BY THE BUSINESS COMMUNITY. WE THINK THIS IS A UNIQUE OPPORTUNITY TO PROMOTE VAIL IN A CASUAL SETTING THAT IS GEARED TOWARDS THE WINTER GUEST. LAST YEAR WAS THE FIRST TIME THE TOWN OF VAIL AND ITS BUSINESSES WERE EVER REPRESENTED AT THIS SHOW AND WE FEEL IT IS IMPORTANT TO BE THERE AS ALL OF OUR LOCAL COMPETITION IS REPRESENTED AS WELL AS MANY SKI TOWNS FROM OUT OF STATE. LAST YEAR THERE WERE BOOTHS FROM THE TOWN OF ASPEN, THE ASPEN CHAMBER RESORT ASSOCIATION, FRISCO, THE TOWN OF BRECKENRIDGE, COPPER, STEAMBOAT, WINTER PARK, JACKSON HOLE, AND WHISTLER-BLACKCOMB. ADDITIONALLY, VRI WAS THERE AS A RESOURCE FOR ALL OF ITS SKI PROPERTIES INCLUDING HEAVENLY VALLEY. 12 WHO CURRENTLY FUNDS YOUR ORGANIZATION (OTHER GOVERNMENTS. PRIVATE DONATIONS. MEMBER DUES $85,750 USER FEES. ETC.)? COMMISSIONS $17,000 13 ORGANIZATION'S MISSION STATEMENT: TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. VAILCHAMBER & BUSINESS ASSOCIATION 2007 TOWN OF VAIL FUNDING REQUEST COLORADO SNOWSPORTS EXPO EXPENSES BOOTH RENTAL EQUIPMENT RENTAL DISTRIBUTION OF PROMOTIONAL ITEMS STAFFING SUPPLIES TRAVEL & MEAL EXPENSE TOTAL EXPENSES $2,905 2,765 5,000 1,650 1,000 2.000 $15,320 1:19 PM Vail Chamber & Business Association 07/25/06 Balance Sheet Accrual Basis As of December 31, 2005 Dec 31, 05 ASSETS Current Assets Checking/Savings Checking-WestStar Bank 143,819.90 Total Checking/Savings 143,819.90 Accounts Receivable Accounts Receivable 2,567.18 Total Accounts Receivable 2,567.18 Other Current Assets Prepaid Expense 710.00 Total Other Current Assets 710.00 Total Current Assets 147,097.08 Fixed Assets Furniture, Fixtures, Equipment 27,925.46 Less Accumulated Depreciation -10,174.00 Total Fixed Assets 17,751.46 TOTAL ASSETS 164,848.54 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 1,702.83 Total Accounts Payable 1,702.83 Total Current Liabilities 1,702.83 Total Liabilities 1,702.83 Equity Opening Bal Equity 61,482.38 Retained Earnings 106,646.57 Net Income -4,983.24 Total .Equity 163,145.71 TOTAL LIABILITIES & EOUITY 164,848.54 Page 1 VAILCHAMBER & BUSINESS ASSOCIATION STATEMENT OF SOURCES AND USES BUDGET FYE DECEMBER 31, 2006 REVENUE EXPENSE Fixtures and Equipment Information Services Operating Expenses Town of Vail (Premier Impressions) Vail Resorts (Premier Impressions) Vail Resorts Contribution Vail Guide Advertising TIU! Program Management Fee Membership Dues Lodging/Reservations Membership Lodging Commissions Partnership Commissions Web Site Advertising Newsletter Advertising Interest Earned Miscellaneous Office Equipment Computer Hardware TOTAL REVENUE Advertising/Promotions Internet/Web Site Dues/Subscriptions Newsletter Discover Gift Program Color Pedple Rent Telephone Postage Office Supplies Equipment Maintenance Copier & Fax -Leased Equipment Metered Copies Accounting, Legal & Audit Insurance Credit Card Fees Board of Directors Expense Travel & Entertainment Miscellaneous Personnel Salaries & Wages Other Compensation P/R Taxes Payroll Fees Worker's Compensation Ski/Parking Pass Member Services Membership Drive Premier Impressions TOTAL EXPENSES TOTAL REVENUE TOTAL BUDGETED EXPENSES TO EXCEED REVENUE $12,500 10,000 9,650 20,000 10,000 80,250 5,500 15,000 2,000 500 2,000 150 250 167 800 $100 2 600 2 700 $2,000 2,500 750 4,000 1, 000 50 10 300 $3,000 9,300 1,200 2,500 500 5,165 5,200 1,000 650 750 1,700 1,000 500 32 465 $56,160 63,960 4,885 1,750 550 1 300 128 605 $1,000 16.000 17 000 191 070 167 800 23 270 ?~~~ °~ ~ Vail Y >,. ~ ~~ ~, ~ t:? ~ r ~' Chamber & F..~~~ ~ >~ `~ ~,<' ~ ~~- .~ ~ Business Association 241 S. Frontage Rd. E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: infonvailchamber.or~ Web Site: www.vailchamber.org Friday, July 28, 2006 Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 Dear Town Council Members: The Vail Newcomers' Handbook has served as an invaluable resource for employees new to Vail. With an insider's perspective on housing, maps, legal information, employment resources, Vail amenities and more, continued distribution of the Handbook is essential as a source of information for those who are starting their new lives in Vail. The Town of Vail (Suzanne Silverthorn) has previously produced this book but has asked the Vail Chamber & Business Association to assume the role in the future. Enclosed is a copy of the 2001 Handbook as a point of reference and for your review. If you require any additional information, please do not hesitate to contact us via telephone or e-mail. We look forward to a continued strong relationship with the Town of Vail. Sincerely, Kay Ferr Executive Director Rich tenBraak, President Manor Vail Marka Brenner Blue Sky Mortgage Vail Chamber Board of Directors Lourdes Ferzacca, Vice President Ron Weinstein, Sec.-Treas Kaye Ferry, Executive Director La Tour Roxy K. Ferry, Inc. Dale Bugby John Cogswell Tom Gornian Vail Resort Rentals The Squash Blossom VV Medical Center Steve Rosenthal Colorado Footwear 1 NAME OF ORGANIZATION: VAIL COMMUNITY CHAMBER, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION 2 CONTACT PERSON: KAYE FERRY, DIRECTOR 3 MAILING ADDRESS: 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 4 TELEPHONE: (970) 477-0075 5 E-MAIL ADDRESS: kayeferCyc~VallChamber.01'C~ 6 MEMBERS AND TITLES OF GOVERNING BOARD: MARKA BRENNER BLUE SKY MORTGAGE DALE BUGGY VAIL RESORTS RENTALS JOHN COGSWELL THE SQUASH BLOSSOM KAYE FERRY, EXECUTIVE DIRECTOR K. FERRY, INC. LOURDES FERZACCA, VICE-PRESIDENT LA TOUR TOM GORMAN VAIL VALLEY MEDICAL CENTER STEVE ROSENTHAL COLORADO FOOTWEAR RICH TENBRAAK, PRESIDENT MANOR VAIL RON WEINSTEIN, SECY/TREASURER BOXY 7 AMOUNT OF CONTRIBUTION REQUESTED: $18,695 8 ORGANIZATION FISCAL YEAR-END: DECEMBER 31 9 ARE YOUR BOOKS AUDITED? NO 10 HOW WILL THE CONTRIBUTION BE USED? NEWCOMERS' HANDBOOK 11 HOW DOES YOUR REQUEST SUPPORT ITEM 1-C OF THE CONTRIBUTION POLICY? THE NEWCOMERS' HANDBOOK HAS BEEN PRODUCED BY THE TOWN OF VAIL IN THE PAST, BUT HAS NOT BEEN UPDATED SINCE 2001. SUZANN E SILVERTHORN HAS ASKED THE VCBA TO TAKE OVER THE RESPONSIBILITY OF THIS PROJECT. THE BOOK, IN IT'S PRESENT FORM, FULFILLS THE NEEDS OF A NEW EMPLOYEE OR SOMEONE INTERESTED IN RELOCATING TO VAIL. THE VCBA REQUEST FOR FUNDING IS NOT TO RECREATE THE HANDBOOK, ONLY TO UPDATE, SLIGHTLY MODIFY, EDIT, AND RE-PRINT THE EXISTING BOOK. 12 WHO CURRENTLY FUNDS YOUR ORGANIZATION (OTHER GOVERNMENTS, PRIVATE DONATIONS, MEMBER DUES $85,750 USER FEES. ETC.)? COMMISSIONS $17,000 13 ORGANIZATION'S MISSION STATEMENT: TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. VAILCHAMBER & BUSINESS ASSOCIATION 2007 TOWN OF VAIL FUNDING REQUEST NEWCOMERS'HANDBOOK EXPENSES *PRODUCTION/ARTWORK CHANGES $2,000 **PRINTING (Qty. - 10,000) 12,495 VCBA COORDINATION FEE 3,200 DISTRIBUTION 1,000 TOTAL EXPENSES $18,695 * Estimated expenses are based on utilizing the same printer as the TOV used in the past as the handbook is on disk. ** Printing costs would be $9,387 for a quantity of 5,000 1:19 PM 07/25/06 Accrual Basis Vail Chamber & Business Association Balance Sheet As of December 31, 2005 Dec 31, 05 ASSETS Current Assets Checking/Savings Checking-WestStar Bank 143,819.90 Total Checking/Savings 143,819.90 Accounts Receivable Accounts Receivable 2,567.18 Total Accounts Receivable 2,567.18 Other Current Assets Prepaid Expense 710.00 Total Other Current Assets 710.00 Total Current Assets 147,097.08 Fixed Assets Furniture, Fixtures, Equipment 27,925.46 Less Accumulated Depreciation -10,174.00 Total Fixed Assets 17,751.46 TOTAL ASSETS 164,848.54 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 1,702.83 Total Accounts Payable 1,702.83 Total Current Liabilities 1,702.83 Total Liabilities 1,702.83 Equity Opening Bal Equity 61,482.38 Retained Earnings 106,646.57 Net Income -4,983.24 Total Equity 163,145.71 TOTAL LIABILITIES & EQUITY 164,848.54 Page 1 VAILCHAMBER & BUSINESS ASSOCIATION STATEMENT OF SOURCES AND USES BUDGET FYE DECEMBER 31, 2006 REVENUE EXPENSE Fixtures and Equipment Information Services Operating Expenses Town of Vail (Premier Impressions) Vail Resorts (Premier Impressions) Vail Resorts Contribution Vail Guide Advertising TIU! Program Management Fee Membership Dues Lodging/Reservations Membership Lodging Commissions Partnership Commissions Web Site Advertising Newsletter Advertising Interest Earned Miscellaneous Office Equipment Computer Hardware TOTAL REVENUE Advertising/Promotions Internet/Web Site Dues/Subscriptions Newsletter Discover Gift Program Color People Rent Telephone Postage Office Supplies Equipment Maintenance Copier & Fax -Leased Equipment Metered Copies Accounting, Legal & Audit Insurance Credit Card Fees Board of Directors Expense Travel & Entertainment Miscellaneous Personnel Salaries & Wages Other Compensation P/R Taxes Payroll Fees Worker's Compensation Ski/Parking Pass Member Services Membership Drive Premier Impressions TOTAL EXPENSES TOTAL REVENUE TOTAL BUDGETED EXPENSES TO EXCEED REVENUE $12,500 10,000 9,650 20,000 10,000 80,250 5,500 15,000 2,000 500 2,000 150 250 167 800 $100 2 600 2 700 $2,000 2,500 750 4,000 1,000 50 10 30 $3,000 9,300 1,200 2,500 500 5,165 5,200 1,000 650 750 1,700 1,000 500 32 465 $56,160 63,960 4,885 1,750 550 1.300 128 605 $1,000 16.000 17 000 191 070 167 800 23 270 !~~'fl~~{i{~ ~ .~ • `re11 ~tepS t0 l~eking ~vrself at Yoffie in Yr~il • mow to t~et .Set ~'p Qt~iCkly • P01.nter8 f'OT R@Ilt@TS rind Roo~uaetes • B~ck~oti~ntry end .S~'et~r Infora~~tion • Iffiportent Phone Nutters to 8~v~ '~ hether you're here for a ski season or much longer, find c~ D O out what other Locals have come to realize - Vail is a N ~ special setting to call home. What's more, there is a special O ~ place for you here! a~ ~~~~ .I €: ~',"' ;~ ~v - ~. Y0' w ~ 1 ill •,. A -y'" ~ y ~~ t ~ ~ ~i r~ ~-y ~' "x r .. i ~~ ~~ This handbook will help put you on the fast track to feeling at home in Vail. In the following pages, you'll find where to get information and how to get acclimated to your new surroundings. Consider it a personal invitation to join Vail's casual and friendly community. ~F~~ -~^ ~~ 3 I,~-- _ { ., r r ~ r , r ,ir ~ f~. ~ ~ 1 v ~ ..i4Fa ~ 7 y ~ ,;F~ ~" .+Y ~,. ~ r' ~ 157 ,.r+'' 1~ ~ ~r ~ ,S i 5 ~a i~ .~ Elizabeth Lichtenstein ~' I !~ ~I Jamie Wilson, ~ ,' ' ~`' .. ~~ ~ ~~~~ ~~ = Megan Maguire ~` ~~~ For more information, call the ' ,;r , ~ ~ , Town of Vail Community ~, ~+ i A ' Information Office at ; ~ (970) 479-2115. -'-~~ i Or visit our Web site at ^' - www. vailgov. com _ _ fi . ` Special thanks to Vaif Resorts for i! `~ ~' ~~ photography and contribution. r ,. ` -~ "" Printed on Recycled Paper '~ . x y 1 r . ri c~ D 4~ O hen pre-World War II highway engineer Charlie Vail created a stretch of dirt road to connect a quiet sheep-raising and lettuce-growing region with a scenic area located at the eastern edge of the Gore Range, he was unaware that a premier international resort would soon rise from the rocky terrain and bear his name Originally inhabited by Ute Native-Americans, the valley west of what became known as Vail Pass remained settled by rugged ranchers and farmers who lived off the land. Then, in 1957, '; ,'~ ~. ' •i, -;- ,# `,e World War II veteran Pete Seibert, along with Earl Eaton, a ski enthusiast who helped build Colorado's Camp Hale for ~~'~~«~~~~~ wartime ski troopers, hiked up from that valley to the top of what is now Vail Mountain. I They recognized a unique ~~ opportunity and enthusiastically ,,~~`; f worked to create a very special place, and thus, Vail was born. - ''` °'~ ~, ~ The resort opened for skiing in -~ ,, 1962, and the first lift tickets _~ ~~, ;r~r~ xe ,~„ were sold for $5 each. Now, ~ ~ ~. only one generation old, Vail's ~~!' .~ future is in your hands. - ~' and White Photos. Courtesy of Colorado Ski Museum r--l D >ti r-i N -1-~ Today, we live among celebrities, foreign transplants and longtime residents. Someone famous could easily be catching the same bus you're riding or pumping gas next to you at the service station. Yet, all of us take pride living in the small town that supports a world class resort. Now that you've joined this unique group of alpine enthusiasts, let this Top 1.0 list generated by past newcomers help you gain a sense of belonging and enjoyment. "~ FIND Xt~'[f`R 1~lL~Y, L~RDt~'ND ~bII* ..? Vail's Landmarks, Neighborhoods and Gathering Places Map of Vail ....................................9 Vail Mountain Trail Map -Front Side ....................11 Vail Mountain Trail Map -Back Bowls & Blue Sky Basin .......13 ;~..r Vail Moqu~nt~a+i~n.+Hgi~king/Biking Trail Map ..................15 ~~1 oi7r1 • • • • • • • • • • • • • • •~~ Getting Your House in Order Tips for Renters .................................17 Tips for Home Buyers .............................20 How to Get Plugged In Mail .........................................21 Basic Utilities ..................................21 Local Banking ..................................21 Social Security ..................................21 Vehicle Registration ..............................22 Voter Registration ...............................22 Library Card ....................................22 Day Care ......................................22 Man's Best Friend: Dogs .............................23 Seeking Out a Ski Pass ..............................25 Searching for a Job ................................26 Resource Listings .................................27 Help Services ...................................27 Accessibility Services .............................27 Local Government Overview .........................28 Transportation ..................................28 Media .......................................29 Ski Area/Guest Information ..........................30 T~IN& Btt~-1~'orld Class Lmeniti~s ..............~Il Recreation and Fitness ..............................31 Youth and Family Recreation ..........................32 Culture and Lifestyle Opportunities cj ~ Arts and Entertainment ............................33 Religion and Spirituality ............................34 Educational and Intellectual Pursuits ....................35 Personal Enrichment ..............................35 Primary and Secondary Education ......................35 Involvement Opportunities ..........................36 T~IN& SI~iAIrlr-Y~il'S ~~t$11-Town ~i~'~st~l '~' Becoming a Local VailSpeak: A List of Local Lingo You're Likely to Hear .........37 Life at 8,150 Feet ...............................40 Strictly Vail: Small Town Trivia .......................40 Important Acronyms ..............................41 Bike Talk .....................................42 Friendly Advice on Health and Safety Medical Assistance ...............................43 Health and Human Services .........................45 O l~l~~'S ~~ FRIBNDS- t~t Involved .. • . • . a $ .. ®.~~ Meet People in a Variety of Places Newcomers' Favorite Events .........................47 Civic Organizations ...............................49 ~` =T Vail Past, Present and Future First Descents ..................................52 BNJ~Y. YB~R ~ . Take Time to Appreciate the Great Outdoors Backcountry Basics ...............................53 Caring for the Environment ..........................54 Environmental Organizations ......... ...............54 Q BL~Rt~LIN HrUNT .., ®m :. s = •~~ Special Deals and Discounts m B~ Y~~sBZ~ ..............5.7 Embracing Diversity Local "Lore" .....................................57 ~ vnue wnv a~ { f ~. r ' T ~' ~ East to Denve & Vail Pass ~` East Vail '` Neiphhorhaod " ~ ) coiiceBrse/ _ Golden Peak ~~° s ' Ford Pzrk ~ 9p. ~ ~' Neighhorhacd ~,,,,,,, ~\ ~ ~~ ~ ~ ~~ i-~" , ~. ~' ~ cn I nn ~ `~ F ~ rfi Cl alrlln ~~ ~ ChaIN1A ~ Booth CreeN/ ~~ .pr ~ -,. ~ _ n2 v' Ip erhn ~- n ' E>IpmsS/ _ Aspen Lane ~~1 •n~a ~°amn"'rP r ~3~ ~~ ~ clmhRn ~~ Neighhorhood 1 _ _ °' i g„ 1 ~ Tw ~,~ rie nn \ 1 ~ - ~ uw ~ .' ~ WIIVII~I~ unilic ~r I e °n t ° - - ,~ r - __ East Vail x "' ""~~~+ ~ 'e- ~~~ ~ ~ _ t a. --~- EalVail4111~ $ ~. x Bald Mountain Neighborhood ©IMOnnellon M,f Snoxshoe sr Welking x_Crosscnrlll'r Skiing -Gore Creek er Rosirssms rPetlesninn Britlges ~~':~ Schools - - Recruslionul PSlh Bus Slnp ""Chapel Nuepllnl NlklnrySnovrshoe%h P PerNing .'~ Palicp ~~,n~n \i I ~ s E~ ~W ~. N How to Familiarize Yourself with "_ the Town Geography • Hop on a free bus and see the sites. • Pick up a color-coded bus map and become acquainted with the names of routes and stops. • Stroll through town with a Vail Walking Map. • Go to neighborhood garage sales to explore the various residential =~,=" :_ ~*.:, neighborhoods. Driving Vail's Roundabouts • SLOW DOWN upon entry. Speeds of 15 mph or less are adequate. • YIELD to your left before you enter. ,a .. • Once you ENTER the Roundabout, DO NOT STOP. You have the right-of-way. ~ • EXIT the Roundabout using your turn signal when you see ~'~ vour destination. f`°= J ~$~'°"~°' ~iliiYiiYiii ~~+w. ~,, ~ \~ '' . ~ "_ -- .. ^o.~~ a~wemere B~ege _ • yN ,ray \w~ a~w of -~ Bom Fme TheEagle Bahn ~ _ 6pmss Gontlola k ~ ~~ Y•' xB „T,\ ~ .. Skl ., 'N'^^\G Schaal ~ ~ ~~` /~ r ~ A /L+t a- 1 West to Grand Junction Intermountain r£~~~~j~~ Neighhorlmod ~~`. i. Matterhorn 4' `~ Neighborhood ~ - ~~`` - > ~ ~ , may; `~ x , ~g~'° , /_ ~ case un xzB ~~ ~ F ~ _ Y / ~ F, ~ vx ~ Buttehr Creek ~- ~ Neighharhootl z m~4a L ~ Sandstone ~~ " y';T Nelghhorhood ~ '~ , '~` , . Vail at a Glance ~~~~• ~~ .~•• ti ~' ~~~ ~-~ • Town Elevation: 8,150 feet ~* ~'~=~ i$ ~~~ • Population: 4,531 ~~ ~ ~ .;Z •~ ~.; ~_,,,,~. • Size: 13 square miles ~ ~;;~.,` -:• ~ =~ • Vail has 13 parks and 15 miles of recreational trails. ~~_` ^1°' '`"''r • It's surrounded by 350,000 acres of national forest. ~~~; • During the summer, daytime temperatures average 75 degrees; 45 degrees -`r =~'~?;;,. for the nightime low. ""~ • Winter daytime temperatures average 45 degrees, with lows averaging _ :;~ below 30 degrees. • Vail averages over 275 days of sunshine per year. f '~`,"» i ~. ~', r ~~i!~n -S • ~~ ~.. ~\ ~ ~~1 1 AAAAAAAAAAAAAAAA h MA ",t~ ~ , ,. wrr ~~ W~r~Y~..iE,,.~®, ei ~, Wtho-iY.Y.-i~+uWiuw -_'~ W ~~ Map courtesy of Vail Resort: 2 ELEVATION ~QO~ O'F s wx. ,ti °-.n+ '° .,,,, -~, 4 y ,. w"~~. .y~, .._~ ~~'_ ~ .i ~SLEEPYTIME. ">I ~ UjEST WP ry m SUN UP '` ~ ~J ~/ SO Q- / ~ ""4 ° ;~ M/~xSFgcF~ a J~~~?~~~ "'~~~~~y~~,~y~,~ ~ 09 B ~ . JO ° ~ Oa~'fXR~ pn91. c baFi~'s ~~~ ~~~.,'~'~.~~+~,~e~a~+1Y auk . d~, OAS ~ : 4 ~ .`, OF ~ '~.~,~ n `Pl. Oy .o t ? O R' ~,~ 'IFS ° ., G" • `2~ i2 O,^~.p '~ ~ `OGS~ A. ',~~~ ty ti0y~'~CF~~xd ~~ ,,,o- F,P~G~, M~ ~ ~~ ~ ~ 13 ~~~~ ELFVAIIUN ELEVATION'S--u.. ~- - ~lu:~ge ~---•~~vwR:wv 11375' "~'I' W _ ... I ION • • • 3 467m ~ ''_ -_ ~~- };692m Vi51 M+'I' - .,,~, • 20m ©E~®© .~ ./ _ _ .- wJ'W+w ~yn,ey~ _ r - . +~r ,w / ~-'Iil ••~~~ ` _ ~~ SILK ROAD O~~P ~ ' I Ppp CHINA QS,~+~' 0 -m~ c~~~~"° /, SILK ROAD „~ ry, W~ • D wYF/F BOwL ~+ G.r.O P \ i+ ~ , u ~ r ut~ war r. •° 4Y / 'N DFG q yGp~s FSi COS £ ~.~ POP RP5 `,~U'~`f G0.~~P I ++~ w rJl~~ ~1~+" ~~ ~ ~. , + !,+ r F r PC' • N f~ ~: OUTER ; + / ~ri ®•Sd [`,O SIBERIA 9~' INNER w+~t ,; MONGOLIA ,t,-~~~ ~ •w + R,I-~ BOWL ., lMONGOLIA + I BOWL ~~+ 'r gHFryG \ ~ why .,J \ p aZ '6 BOWL ` ,° ~~, ~jµ`yyNJ v~ E + q«„ ` ~,~ RE 3, ~~n + +I ,. I +'! AtCUP v Oa OA «u4" ALE \•R ~,",+yX ~~,w,. y~ 'J +I OWL".~ti + ~~ ~ / `r„~y~u~ Id mr ~ gSPUT/~ySRfU ~ ,~'~ IL' I~ ~f~ ~~«G,~ n' +'P ~ Ftir ~ a ; !y F ~G y r ~"J" A~ Q Nw: r ~ 4 e° +A~F ~"~ °~'~+ +rou ~0 4 d F a • ~ N~ xl, r s i / " \ 'u SILK ROAD - J .r7.-~ .5°. wM. FL'+Ail ~nl, - V k:~ 1 u~ ~ w r11 .. '.~ ~~` 'w' y (yayYi _ I~ ,u '~}Ir~-yl'w'y I` Ej ~~ w d rY~ t~ p .°wilµrr: _ • {e~ ! I~'+~' ^ ~~. ~ ~.J.e~~ a J d r.w~ 0.1 C~~ - ~I '~ ~IIIYIM'/W'N +1u +,. ~~ ,- ...:;~- . _ _ m 4!r„ h~~yJ'Nu I u ~EMaMiuu +~ru ~_ ~ 41,,.a tr/ r I ::,rNE Ea'Pf ~ . , ~`hW ° ~ L~ +u ,IION ' ~ C! EV~AiION `I~1,6 1 ~. M~MW~I, o. .f~ ~' ~ «,~ cpF ~~O`r' >k trademark, Celestial 5easoii,nj;c;'liri<~r~~'I ,~ :,~,_ 0 ~~ r .~'I 'x'11 ~:. i v u '°MP }i~' R'~A '~ y`"w ~ ,n ~ '~' W. ~ ". ww k A. - UIKING TRAILS PAVED BIKE PATI~1 CIkE RENTAL -- HIKING TRAILS REST ROOM ~-- MULTI-USE TRAIL ;, ACCESSIBLE ~ ~ EASIEST I RETAIL iW MORE DIFFICULT RESTUARANT • MOST DIFFICULT BREWERY N EXPERTS ONLY ~ FREE TOWN BUS SUMMER LIFT . WINTER LIFT (closetll .: SLOW ZONE Ivn^:: --:~L :1 X01 q`. rT'r„ 'F°d a ! P _ Y'F'~ ~ i,~"'7r i~ry~ ~' f'^ rrq~ LI, ._ '~ - e I'I~~. e.~+ - ~ m ~ u' 7 ,.'°~ .,.... ~ ~ _ `.. - m' e i - r -p y R.., r++ ~.i _ 0,. M yid' ,,. .. q T ~"I T ..~ a ~ ~ ~ ~... 4 ~~.K * A, ! - ~~qq ~~~' ~ .-Wfl'.'-T - ~'i~F" ~-' ~^' ~. - ...~. ,...:.rv :..,.. .e..+.NAYi'w'J-....u ~5~!. h.. w... . ; ii..~ ` .Y '~ FA~ a~ _m... ~.i~ ~!'.: '- ~+~ i' ... r`~~~ ~~,~~M. .. ,...: "ice 1 r~ . f~'r~~ "u=~ r. M ", ~u~ a^ _ .,. ~:~ ~~~ ~ ~~ i k '~ 3 n ., .. ~,~ . ~~ :. ~ .. .. r~,4, .. ,...~ '.:,... ... .. ~:r^ ~.. lR~~~ ~~r u. '~~c^y1~ ~G _ .__. ! f I,,, „ „ . ~I~~rf !T1°nYc, r,f Ti~~p hnr pirinp. L{~r*,:: Yet, limited housing within one's price range is one of Vail's most pressing concerns. If you are fortunate enough to own a vacation home here or have extra space in your house, consider renting out a room to someone in need of a place to stay. On the other hand, if you're looking for a place to live, try networking. Word-of-mouth is often the best way to make contacts. Tips for Renters and Roommates GET A ROOMMATE OR HOUSEMATE. Although four snowboarders or sl<i-bums per condo may not sound too appealing, roommates can become terrific friends. The classified sections in local newspapers are an excellent source for finding available rooms for rent. Read bulletin boards at work and around town to find available rentals and listings of "roommates wanted." Also, ask everyone you meet if they know of something available for you to rent. (see page 29 for listing of local newspapers.) 17 SHOP FOR A RENTAL HOME IN "HOUSING SEASON:' The best time to look for a place to live is at the beginning of summer or early autumn. ~ OON'T GET IN OVER YOUR HEAD. ~ II~II ~ In Vail, atwo-bedroom - :apartment rents for about $1,400 1 ,r more per month, while a ~_';,~_- one-bedroom or studio averages '~~ 51,100 or more per month. A i t hree-bedroom condo wilt rent ~~" ` ~'~ 4 -- --' for $1,800 or more per month. If you haven't found housing prior to November, be prepared to pay more due to a tight inventory. TAP THE SAVINGS. Security deposits usually equal one-and-a-half to two months rent. You are entitled to receive your deposit, less any damages, within 30 to 60 days of vacating a residential establishment. SUMMER SUBLET. Many people leave town in May at the end of the ski season allowing for some favorable summer rentals. GET YOUR 6055 TO PITCH IN. Increasingly, companies are offering employee-housing options as employment incentives. LOCATION, LOCATION, LOCATION. Live near bus routes for easy access. KEEP REFERENCES HANDY. Having good personal and credit references can help you secure housing. IT'S ADOG-EAT-DOG WORLD. Be aware that most rental units will not allow pets. PROTECT YOURSELF LEGALLY. Get a lease agreement signed by all roommates. More Tips for Renters and Roommates KNOW YOUR RIGHTS. The Vail Police Department offers a free pamphlet detailing everything you ever wanted to know about being a tenant or a landlord. For legal aid, call 1(800 521-6958. KNOW WHO YOU ARE DEALING WITH. Find out who legally owns or manages the property you're renting. ACT LIKE A HOMEOWNER. Purchase renter's insurance to protect against fire and theft. AVOID MONEY HASSLES. Use phone-cards for long distance calls. FOLLOW THE RULES. Discuss in advance: who pays for what, food sharing, chores, noise, friends visiting, substance use, and bills. YOU WOULDN'T DO THAT TO YOUR MOTHER'S HOUSE, WOULD YOU? Remember that someone owns the property you are renting. Treat it well, and enjoy your new home. 19 The 53-unit Vai( Commons development in West Vai( was facilitated by The Town of Vail to provide fasting and affordable ownership opportunities. v x Q 0 v 0 0 0 Tips for Future Home Buyers Want to own your own place in Vail? What was once only a dream has turned into a reality for nearly 100 homebuyers in recent years. They're the lucky winners of the town's housing lottery program in which drawings are held from a pool of qualified applicants for 1-,2- and 3-bedroom housing units at prices up to 40 percent below market rate. Lottery applicants must meet four basic eligibility requirements: 1. Must not own other residential land in Eagle County. 2. Residence must be used as an owner-occupied primary home. 3. Must be employed at an Eagle County business and work a minimum of 30 hours each week over the course of a year and continue that same amount until sale of property or retirement. Over 75 percent of income must come from an Eagle County business. 4. Must agree to a re-sale cap of 3 percent annual appreciation. The Town of Vail has facilitated creation of some 80 owner-occupied units, including Vail Commons, Red Sandstone Creek and the North Trail Townhomes. To find out more about the qualification process, or to have your name added to a mailing list, contact Vail's housing coordinator at 479-2144. Along with the town's lottery program, Eagle County has a mortgage assistance program to assist first-time buyers in Eagle County. The program helps with either down payment assistance or with mortgage credit certificates. For information, call 328-8770. The newly completed North trail rownhomes is Vail's most popular deed- restricted housing development with great views and aone-acre park. Its the town's fourth housing construction project since 1995. ~ //'~rr ~ Once you've established your home base, the rest of your needs ~ can quickly fall into place. Begin with a trip to West Vail for your ~ choice of two supermarkets, a hardware store and other retail ~ outlets useful for setting up your new home. There also is a Cv discount store Located in Avon for many of your new-home requirements. Other useful resources are as follows: Mail UNITEDST/JTES The Vail Post Office offers limited home delivery in ~POSTI~LSERVICE® Vail. Check with the Post Office to verify availability, or the location of the nearest collection box that services your neighborhood. If home delivery is not available, or you're someone who frequently moves, you may find a post office box rental more convenient. Post office boxes rent for $22.50 every six months. Applications are available at the Post Office located on the North Frontage Road. or information, call Basic Utilities ELECTRIC Holy Cross Energy ... / ... x ................949-5892 GAS Excel Energy ..............................800-772-7858 WATE R Eagle River Water and Sanitation District ...........476-7480 TELEPHONE Owest ..................................800-244-1111 '`~ CABLE AT&T Broadband ...........................888-824-4010 TRASH BFI Waste Collection ........................926-3396 Vail Honeywagon Trash Collection ................476-3511 Local Banking Alpine Bank (Vail Crossroads) ................... 476-8700 Alpine Bank (Vail City Market) .................. 476-4000 FirstBanl< of Vail ........................... 476-5686 FirstBank of West Vail ........................ 476-8000 Wells Fargo Bank ........................... 949-1114 WestStar Bank (Main Office) ................... 476-4600 WestStar Bank (Vail Village) .................... 476-2905 WestStar Bank (West Vail) ..................... 476-7500 Social Security ...................800-772-1213 Vehicle Registration Colorado law requires out-of-state motorists to obtain a Colorado driver's license and Colorado vehicle registration within 30 days of establishing residency. We recommend following these steps to avoid a $1,000 fine. Register Your Vehicle If your car is registered out-of-state, stop at the Vail Police Department to have a Vehicle Identification Number (VIN) inspection. Bring your current vehicle registration or title and your vehicle. The $10 fee is waived for Vail residents. For information, call Then, stop at the Eagle County Clerk and Recorder's office located at the Avon Center Building in Avon to register your vehicle. The cost will depend on the type and year of the vehicle. For information, call - -' _ ~~~'~. 2. Get A Colorado Driver's License This is available at the Colorado Division of Motor Vehicles OfFice/State Driver's License Bureau in the Avon Center Building in Avon. For information, call 049-3 Voter Registration By registering to vote, you'll be eligible to participate in local elections within 30 days. Call the Vail Town Clerk's office at =`+-^13 and ask to a have a voter registration card mailed to you. Or, stop by the Eagle County Clerk and Recorder's office in the Avon Center Building, or sign up when you get your Colorado driver's license. Library Card Vail Public Library cards are free if you have an Eagle County driver's license or proof of property ownership in Eagle County. If you don't have a license or proof of ownership, you can leave a credit card imprint to receive a library card. The library is on the bus route across from the Dobson Ice Arena. Call ~ > for information or check the Web site at www.vailpubliclibrary.com. Day Care There are over 20 licensed day care providers in the valley. The 3~ Childcare Resource and Referral Program at can help you ~'"' select an appropriate care giver for your children. ~~"'' .. I_ ~ i `s~ ._ ~ _~ ~ _~~ _ ~~ EMPLOYEE PASS r ,: ~,. ~- ~^ •j ,:, ~.~ ^ ' ' ~ ;,.. '' ~~` ~. ,~ `~~- ~_- The chance to ski on one of the best mountains in the world is one of the main reasons people move to Vail. Vail Mountain offers terrain appropriate for every skill level and there are many ways to get up On "the hill". One plan is to take afull-time or part-time job with Vail Resorts. A ski pass is included as part of the compensation. Many other valley employers may provide season-end bonuses or payment plans to help finance a ski pass. Volunteer hosts, sponsored by the Vail Valley Tourism and Convention Bureau, earn a ski pass as a benefit. In addition, Vail Resorts sells a discount pass to merchants, which is then made available to employees. Vail Resorts also offers the Colorado Pass that includes 10 days of skiing at Vail and Beaver Creek and unlimited days of skiing at Breckenridge, Keystone and Arapahoe Basin. Colorado Passes are available for purchase for a brief period during the fall. The local newspapers provide a wide array of job opportunities in the classified sections. Currently, employee wage benefits are increasing due to a shortage of workers. This gives job seekers an advantage when reviewing bonus and benefit packages. An important tip when searching for a job is to have both a local address and telephone number. Employers want to ensure that you plan to stay in the valley, at least for the season, and these things demonstrate you're serious about putting down some roots. Photo courtesy of Mountain Peeks Photography ... ~-r ~ 2 ~~ II. Help Services Resource Center 24-Hour Crisis Line ...................949-7086 Alcoholics Anonymous .................... ........476-0572 AL-ANON/AL-ATEEN ...................... ........949-8002 Better Business Bureau of the Mountain States ... .....800-564-0371 Resource service for consumers and businesses. Consumer Credit Counseling ................ .....800-224-9885 Colorado Department of Labor ............... .....303-318-8004 Drug Abuse Hotline ...................... .....800-662-4357 Legal Aid ............................. .....800-521-6968 Free legal service for low-income individuals with civil problems. Overeaters Anonymous .................... ......926-0484 Poison Control .......................... 800-332-3073 How to Get Help... Any Emergency ......................911 Vail Police Department (non-emergency) .479-2200 Vail Fire Department (non-emergency) ..479-2250 Eagle County Sheriff Department (non-emergency) .............................3 28-8500 Vail Mountain Rescue ..............926-6770 Backcountry and high altitude search and rescue service. Accessibility Services Individuals requiring accessible services and programs in the Vail area may call the information lines listed below: Vail Resorts ADA Assistance ...............479-3071 voice and TTY Transportation ..................................479-2174 .........................................479-2356 TTY Vail Resorts Adaptive Skiing ........................479-3264 .........................................479-3071 TTY Colorado Ski School for the Blind ...........479-3071 voice and TTY Vail Police ..................................479-2200 TTY Vail Information (non-emergency) .................479-2357 TTY 27 Local Government ~ Vail has acouncil-manager form of government and is led by anon-partisan seven-member town council elected at-large. A $43 million budget provides essential services such as police and fire protection, a public library, plus additional services to accommodate Vail's residents and guests, including a free transit system. Call 47~~-2100 for information. The Vail Recreation District, which is a separate taxing authority, provides programming at recreation facilities, including an 18-hole championship public golf course, an ice arena, a nature center and a youth center. ~ Call -479-227~~~ for information. Commercial Transportation Airlink Resort Shuttle ..................845-7119 CARExpress ........................845-9604 Colorado Mountain Express .............949-4227 Greyhound Bus Lines .............800-231-2222 Vail Resort Express ...............496-8245 --.~,; ~ Vail Valley Taxi .................476-8294 }. t Public Transportation . - ~ ~ The Eagle County Regional Airport, located 35 ` ~ miles west of Vail, provides direct flights to a growing list of cities. - The Town of Vail free bus system connects most Vail ~ ~----~- locations in minutes and is thought to be the largest free transit service in the country. ~.+~ _OrianS=rte Regional buses will take you out of town to Avon and .,,vM,_ .... .........~.,,,..~,...,. beyond. Avon-Beaver Creek Transit .........................949-6121 Denver International Airport Call Center ............303-342-2000 Eagle County Regional Airport ......................524-9490 Eagle County Regional Transportation Authority (ECO) .....328-3520 Town of Vail Transit (recorded information) .............328-8143 Town of Vail Transit (operations) ....................479-2178 Photo courtesy of Mountain Peeks Photography .~. ~~/ t' '~`' '-~ ~_ ~~. . - '1• a 4;r. _I d ~.~~ll'G-.,- __ £~ ~,iyyr ~.~ 1 .l_{ I- ~~~ 7 "t, _ yF 1 i r t.,-• ~a ~ J' "': • k i ! K ~ 4~ ~~, ~~ ~: ~~'``34 ., :~ I ALL-T~ m m -~ ,~ ~,,~ "' . - '"~ ile in the. aTr, grabbing Vine's ___~a ~._,.. :,i: v a .._ ~i ~,- 4ddP ,~ ,P ~ x, hb u~ ;. r ~ w s~ yr 1 'gym nr'~I 1x~`ti~~, If~f M,q~:li,.•- ~~ '~"^ ys~p~iaSip Ir ~ i,; ~ rWVhE~wI~ 7 ~~I~ p I~ n~~~l i til. Su I ~~ ~~r w~ ~hl~?'~ ~ I i i "~ . , .. R ~ p5 a912 OfifeCe1~', xan7ely Gc ~ y, ~ am. m7ir~ iu.~~t~ui~o, ~4~B~lt ~~, ,,. ii nd Holmeowner Usually refers to owner of a vacation house or condominium who resides in Vail t•ue•a•naeveseo. •nua-a. ~ IH ~~. iy i~i~ ~ la '~~~ v~rl~V ~h?hum k ~ i 4 ~'~ 9k, i~ ~~ iv~l~l I! I i ~ ` ~ w ~` ~'~~~~1'i ` ~~I~ i ~^r~ ~ ~ a ~'^~,~II~~w~ °~ s -. °~ ~~'z ~la~ ~ ~ w~+;~ ~ ~~ h ~~ f i:i*i~~i _ _ ;;,oi~,~ y ,. y, 1~~;~ ~u~~~ `~,, il~ ~..t !~~ ~ 42 ealth Cente Ids ~ ~ •~ ~) .•r,. ~ ,~ ~'~~ / ~ %~ ~~, I~ / rid s~ !,}/ '+~1~ Y~ ('fd %~1~. y~ ..~ j 3 1~ ~l"F': ~ ;/~; ! e1~ i ~` ( ~~% : :~ ''may ';.~,~"~ /~ y x'r ~`. ~~ a ~ ~.: ~2~, ~` ~ • its ~',; '~ ~~ ~ x aka ~~ *~' ,y,» ~ ~ s~.. 1 % .,.~i~S ' 1L~oMJ.~ _.SJ~"„ _ . , i~~ r ~~ ' ~~_ , ,N . ~ ,r t ~,.`,• ; ', ~ . is ~ . ~~ ~ ~_ ~ ~ j ~,~t• t_r~ i' i- ~ !~ i~r.~iriy ~~;aia,i~~ ~~ ~~, ~ ~` ~ , ~.. ~~ x~ ~~ ~~'` :_ ~ Civic Organizations Q Eagle Valley Community Fund .....................476-5701 ~ Fund raising organization for 80 local charities through its annual ,r,l auction and rummage sale. '~ Eagle Valley Humane Society .................328-7387(PETS) n~,p Organization for awareness of animal issues that facilitates adoption ~ of healthy pets. www.eagle-county.com/frames/pets.htm. , N Vail Board of Realtors ..........................845-1028 ~d ~ Association to enhance professionalism throughout the industry .N and to house the MLS listings for the ~ area. www.vbr.net. ~ ' 4-i ' ~ Vail Chamber and Business %, ~ Association .......477-0075 ° L; Organization of the Vail business - ~ community which supports and 'x promotes commerce and enter- ~~G ~ prise within the Town of Vail www.vailchamber.org. .'R 1 ~ Vail-Eagle Valley Rotary ....926-6800 -;% Business professionals who raise funds for local non-profits and serve needs of the community. , Vail Religious Foundation .......................476-6610 Coordinates Vail Interfaith Chapel operations. www.vailchapel.com Vail Valley Chamber of Commerce ..................949-5189 Non-profit organization supporting over 600 businesses in Eagle County and acting as an information hub to promote positive . economic growth to the valley. www.vailvalleychambercom.• .. Vail Valley Business and Professional Women ..........949-80~ ~'~' Group to bolster business and professional women in the Vail Valley::~'• by providing training, information and networking. Vail Valley Restaurant Ass°oei~tion ..................477-5536 Area restaurants working°tog~ether to promote business in Vail Valley. - Vail Valley Foundation ..........................949-1999 Non-profit organization committed to enhancing the quality of life in the Vail Valley through athletic, cultural and educational events such as World Cup Skiing, the Vail International Dance Festival and the , Budweiser Street Beat Concert Series. www.vvf.com. Vail Valley Tourism and Convention Bureau ............476-1000 ~: Develops and implements marketing programs designed to increase `-" tourism in the Vail Valley. www.visitvailvatley.com. •,~ 49 ,, Photo courtesy of Vail Valley Tourism and Convention Bureau/Toni Axelrod ~' _- ~ -~ - ~,. ~~ '''M. ~~K • ~ ~_.. v' y '~? ~frr "`" i ;~; .~ - ~_ x'`~=~` . `~~ ~~ ~ ~ b - ~ ~ • ~~ _ ~~,~,~ _ ~`>,~ ~~ l _ ~"?... r:. .. ~._~ P ..,. y'',. ~+ ;` -~ ' M ~~~~ _ ~~ {gyp ~ A .. ~ ~ ~ ~ _, n. 1 / •-~- J J~-~ t ~ -~ ;~_ i..; _ 1~ ~~ • '{ 't: ~:-~, _~ 3 ~., , ~ ~, +i'na ~;sf' ,~"iiF~ ~~. r ~a~ T ~~~ i n ~ 1" G ~ s'. / 1- ~ Io ~-_- :,,w y ~m ~ 1 D A r~ d..~~ 6 .A F [ l~ I'~ 1 •I If 'A R I n'. ,~7PG ~ `YI '~ ~ Y I%I ~ ~ : r ~ ~ Km t~ ~ a m ' y~ ~ ~~~~ ~~ 4d ~ ~ ~~ yii'o ~ ~~.r.~,~-~~ ~ _ ~ J .. r; H' 1 P1 i / m9 ' ~ A L'~. _ ~ . 1 94:.~ R , { r J ~ '~ ~ ~ .w '~ 1 i, ~~. ~ ~ ~z `~ l ~ ~~ .a r~ Y, 3 , e i q r .e> ter': f r i ,' ~ :: ~ :: m 1 ~ .:. . _ ... .. ,. ;, 1 n `I' "~~ .., ._ -.~ 0. .. t. _. .~.._ ~.::~ i ~ n A is-~ _. _._ _, -. 9 ` -~ .y. ~i~ ~ ! r.y i Y' ~ ~ ~. o ~' 7 „ i .n 1 e 4 ? t ~,/~h~ 9 i e / u i _ k~ ~ ~. I ,~. ~ sas3y -,y v ~ c ~sw ~f~ ~. ~"y'' I~ v,~ PIS x ~~~~. ,'~ . ~ .~6~, n r' -' ----- ---- -' LIJTI hetpe+ camp Eor ~roui ~~' n ~" ~ N ~ - - ~u'' _ ~ 4~lii~ ,~~ ~~ ~:, ~ ri ~f i b ` 4 NI`~YFs r~rLfi~ ~ 1 III ~~~~~~~. - ENJOY YOUR SURR fter getting situated in your new environment, don't rd forget to go out and experience the natural splendor ~ of your new mountain home. ~ • Take a hike or snowshoe on one of the many local trails. ~ • Watch a mountaintop sunrise. ~ • Walk through town and along Gore Creek. ~ • Relax at Ford Park and take in a view of the striking Gore Range Mountains. ~ • Ride a bike, walk or rollerblade on miles of scenic recreation paths. ~ For information on traits and recreation opportunities, pick up a map/guide at the ~ Vail Nature Center or contact the Vail Valley Tourism and Convention Bureau at p 4.7~-13D4. The Holy Cross Ranger District in Minturn offers information on ~~ U.S. Forest Service activities. Call 827-5715. N ~ Recycle Tips ~ The Vail recycling drop-off site is located West of the town's Community Development Building, 75 South Frontage Rd. Recyclable items include: all colors of glass beverage containers, aluminum and tin cans, empty #1 or #2 plastic containers (find numbers on the bot- tom of the container inside the triangle), flattened cardboard ~"s' .r`' boxes, brown paper bags and newspapers with inserts and coupons. Labels and staples are accepted. Some items ' not to include are: any glass that is not a bottle or jar, thin cardboard such as cereal boxes or 6-pack holders, plastic bags and phonebooks. For more tips on recycling or information on curbside recycling service, call 47~g-3565. Backcountry Guidelines • Don't go alone! Tell a friend. Someone should know where you're going and when you're expected to return. • Be prepared. Have appropriate gear and equipment for any possible threatening situation. • Bring plenty of water. Crystal-clear mountain streams may be unsafe for drinking. • Pack out atl your trash and leave only footprints. Pick up any trash you find along the way in order to leave the environment better than when you found it. • Take only pictures. You can be fined for picking certain wildflowers. • Minimize impact. Stay on carefully selected existing trails. Travel in small groups rather than large groups. Bury all human waste far from water sources and frequently used areas. • Use fire responsibly. Try to make do without campfires, especially when dry conditions cause a greater fire hazard. • Leave wildlife alone. 53 • Learn about backcountry safety and take avalanche awareness courses. UNDINGS Dogs in the Wild • When you venture into the wilderness, please keep dogs leashed to prevent them from running off and engaging wildlife. • Don't throw sticks into high-country lakes for dogs to "fetch." It spoils the fragile ecosystem, particularly the fish spawning beds. Caring About the Environment Surrounded by a vast wilderness area (350,000 acres of national forest lands), Vait's pristine high-country environment is our most important natural resource and we work hard to protect it. The town has set aside 30 percent of its Land mass (1,100 acres) as open space, including more than 400 acres of town-owned parks. How You Can Help Preserve Our Environment • Please put litter in the appropriate garbage or recycling locations. • Use reusable products whenever possible. • Bring your recycling to the Town of Vail Municipal Building or call your waste-hauler far more information. • Use convenient mass transit. • Conserve water and electricity. • Convert to clean burning fireplaces to protect air quality. • Participate in clean-up events that keep the community green and clean. Environmentally Oriented Organizations Eagle Valley Land Trust .............................926-1913 Group concerned with promoting open space and organizing land conservation transactions. Green Star Program ...............................470-3565 Organization that certifies businesses as environmentally friendly. Holy Cross Wilderness Defense Fund ....................476-5822 Organization formed to fight Homestake II water diversion project. Leave No Trace ...............................800-332-4100 Promotes responsible outdoor recreation through education and research. Partnership for Environmental Education Programs (PEEP) .....470-3565 Promotes environmental awareness in the Vail Valley. Trees for Vail, Inc . ................................470-3565 Organizes funds and volunteers for tree planting activities in the Vail community. Trout Unlimited ..................................479-2291 Conserves, protects and restores trout and salmon fisheries and their water sheds. Vail Alpine Garden Foundation ........................476-0103 Fund raising and volunteer organizing group for the Betty Ford Alpine Gardens. Vail Associates, US Forest Service & National Ski Areas Associations ...827-5715 Enhance awareness of the environment in a ski area setting through its skecology program. Governmental and Regulatory Agencies Bureau of Land Management ...................970-947-2800 Colorado Division of Wildlife ...................970-947-2920 Colorado State Forest Service ......................468-1667 US Forest Service ..............................827-5715 /~ ~I - 6ARG~ 55 .: ~~i~ ~. ~~ s t `` ++~~~ S~i Swap Photo: ntin HunstadNail Day ST BE YOURS ELF >a h~ do you.t~ink such a diverse group-individuals choose ~+ •ato live I~ei=e? Same reason ~s you!,. -" n ~, ~_ "~, We live here because of a shared sense of adventure and appreciation for our mountain surroundings. We represent a wide range of socio-economic backgrounds, but our common denominator is our passiorrfor a better life than one we could ~ enjoy elsewhere. We value individuality as 'an important part of our mixed ,~ community. We have fun together, work together and try to achieve a higher ~ quality of life together. We cherish Vail for its natural beauty, stunning ~ summers, abundant recreational opportunities, pristine open space, low crime r-I rate and spirit of caring. As a resident of Vail, you are the envy of our guests! Reprinted from The Daiiy Tr'ai( • You have a master's degree, and a minimum wage job that you love, leading snowshoe tours for tourists. • "Dressing up" involves throwing a polar fleece ,4 vest over your jeans and long-sleeved T-shirt. • Similarly, at an important business meeting, the only guy wearing athree-piece suit would be visiting and out of place. • You and your spouse have a combined income of $55,000 per year and you qualify for mortgage assistance. • There are 11 golf courses in the valley, but you have to drive to the next county to find green fees you can afford. • You have to be wary of yellow jackets in the winter months. • When you hear somebody talking about "Alternative," they're referring to a forest management plan, not a type of music. • You think $1,100 a month for a studio apartment is a good deal, especially if you can get a couple of roommates. 57 \- l Photo courtesy of Mountain Peeks Photography i ~~ cax WITH THIS I CAN WALK 7 LIKE L~I~~ ~ ~~ ~~ ~ • You can attend ~r a rodeo, concert, i professional wrestling match, or a hockey game in the same " building (but not all at the same time). • Neighborhood deer consider your expensive front yard landscaping to be a salad bar. • "Blue Sky" is a ski basin rather than a reference to the upper atmosphere. • All you have to do is glance outside a window to get your fill of gorgeous mountain scenery. OR - Kathy leicher, Vail Trail r ~ ~~ -, ; _. -~ k7 ,. ~ '~ ; ~~~ y ~. r ~~,~ .,