Loading...
HomeMy WebLinkAbout2007 Town Council Agendas Work SessionTOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:30 P.M., TUESDAY, JANUARY 2, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. Leslie Fordham ITEM/TOPIC: Windmill Event. (10 min.) ACTION REQUESTED OF COUNCIL: Recommend AIPP bring the matter to the evening meeting for a town council vote. BACKGROUND RATIONALE: Art in Public Places introduced the Windmill Project, an event that will promote cultural tourism and bring greater awareness of the visual arts in Vail, to the town council on December 19, 2006. AIPP has further investigated locations and public safety concerns and would like to present additional information to the town council. Board Recommendations: AIPP believes that Vail has the potential to broaden and promote cultural programs. This event is a first step in taking the visual arts art in Vail to a higher level and building a reputation as a first class resort, providing both recreation and arts activities. Impact studies in Colorado have shown that arts events can be powerful economic engines that help sustain and drive the economy. The Art in Public Places board recommends that the town council votes to approve the expenditure. 3. Warren Campbell ITEM/TOPIC: Vail Resorts is requesting a work session with the Town Council to discuss the proposed text amendments to the Lionshead Redevelopment Master Plan to include the areas described as "West Lionshead". The purpose of the meeting is to review the development concepts and future goals and objectives for the land area. (1 hr.) On December 11, 2006, the Planning and Environmental Commission forwarded a recommendation of approval of the proposed amendments by a vote of 4-1-0 (Dewitt opposed). The initial concepts include the addition of a skier gondola in the location of the old gas station site and the development of mixed use areas, including housing, retail, and office spaces, to create a new portal to the mountain with all the typical skier services. Another aspect of the initial concepts includes the possible relocation of the South Frontage Road. ACTION REQUESTED OF COUNCIL: Staff is seeking feedback from the Vail Town Council regarding whether the proposed amendments to the Lionshead Redevelopment Master Plan are consistent with the Council's and Town's expectations for this area. Staff will provide a brief presentation of what has been accomplished in the joint meetings between Vail Resorts, Town Staff, select Council and Planning and Environmental Commission members, and the public thus far. 4. Rachel Friede ITEM/TOPIC: Policy discussion on implementation options for Ordinance 3, Series of 2007 (Wildfire Roofing Ordinance). (10 min.) ACTION REQUESTED OF COUNCIL: Listen to the presentation and ask any pertinent questions. Provide direction to staff on whether to include a provision in the ordinance that will create a timeframe for compliance. BACKGROUND RATIONALE: On December 19, 2006, the Vail Town Council requested that Staff research a provision that would create a timeline for required conformity to proposed wildfire regulations. This provision would require that all structures come into compliance with the proposed regulations within a certain timeframe. Staff is requesting a work session in order to discuss the issues related to this topic and gain direction from the Vail Town Council. 5. Nina Timm ITEM/TOPIC: Commercial Linkage and Inclusionary Zoning for Employee Housing Mitigation. (45 min) BACKGROUND: On December 5, 2006, the Town Council directed staff to provide different housing scenarios using Commercial Linkage and Inclusionary Zoning. Council provided direction to further develop several policy questions such as increasing Inclusionary zoning requirements, reviewing preferences for housing mitigation, and housing credits. ACTION REQUESTED OF COUNCIL: Review staff's recommendation and provide direction on whether the proposed framework should be turned into an ordinance. STAFF RECOMMENDATION: See memorandum dated January 2"d, 2006 6. ITEM/TOPIC: Information Update. (20 min.) • Communications Center Update. • Revenue Update. 7. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 8. ITEM/TOPIC: Adjournment. (4:20 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, JANUARY 16, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., TUESDAY, JANUARY 16, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. Todd OppenheimerlTEM/TOPIC: Skate Board Park site selection discussion. (20 min.) ACTION REQUESTED OF COUNCIL: Review the results of the skate board park site analysis exercise and provide staff with direction for the project. Should the Council desire to proceed with the skate board park project the next steps would involve the hiring of a designer and the initiation of a public process. BACKGROUND RATIONALE: As requested by Council on December 22, 2006, staff has completed an analysis of several potential sites for the location of a skate board park facility in Vail. The attached memorandum dated January 9, 2007 outlines the site analysis criteria, site comparisons, cost projections, and staff recommendations. STAFF RECOMMENDATION: Please see the attached memorandum. 3. Judy Camp ITEM/TOPIC: General Fund Five-Year Projection. (5 min.) ACTION REQUESTED OF COUNCIL: Review and provide comments on the General Fund Five-Year Projection which will be included in the 2007 budget book. BACKGROUND RATIONALE: To be provided in separate memo. STAFF RECOMMENDATION: None -information only. 4. Matt Scherr ITEM/TOPIC: Matt Scherr, Director of the Eagle Valley Alliance for Sustainability (EVAS) will update the Town Council on the 2006 Eagle County recycling program and anticipated changes to the recycling program during 2007. (15 min.) 5. Mike McGee ITEM/TOPIC: Discussion of Ordinance No. 1, Series of 2007, An Ordinance Adopting Chapter 3 of the Town of Vail Code; Providing Minimum Standards of In-Building Amplification to Ensure a Reasonable Degree of Reliability for Emergency Services Communications from within Certain Buildings and Structures within the Town to and From the Emergency Communication Center. (10 min.) ACTION REQUESTED OF COUNCIL: Discussion of Ordinance No. 1, Series of 2007. BACKGROUND RATIONALE: The ability of police, fire, ambulance and other emergency providers and personnel to communicate with each other within buildings and structures, and to communicate from within structures and buildings to personnel and locations outside of the building and structures, is vital to the public and these responding agencies. A breakdown in communications among emergency responders and public safety personnel creates a serious risk of harm to and is a serious threat to the safety and welfare of emergency personnel, the citizens of the Town of Vail and the public in general. STAFF RECOMMENDATION: Discuss, draft of Ordinance No. 1, Series of 2007 and provide comment and/or feedback. 6. Rachel Friede ITEM/TOPIC: Discussion of First Reading of Ordinance 2, Series of 2007 (Housekeeping Ordinance). (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance 2, Series of 2007 on first reading. BACKGROUND RATIONALE: Staff is proposing text amendments to the Vail Town Code in response to errors identified by the Town's codifier. The Planning and Environmental Commission forwarded a recommendation of approval, with modifications, to the Vail Town Council on January 8, 2007. STAFF RECOMMENDATION: Staff recommends that the Vail Town Council approve Ordinance 2, Series of 2007, on first reading. 7. Rachel Friede ITEM/TOPIC: Ordinance No. 4, Series of 2007, an ordinance to amend Title 10, Building Regulations, to adopt the 2005 National Electrical Code by reference, and add amendments to the International Building Code, the International Residential Code, the National Electrical Code and the International Energy Conservation Code, for housekeeping purposes and to comply with Ordinance 3, Series of 2007, and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 4, Series of 2007. BACKGROUND RATIONALE: On July 1, 2005, the State of Colorado adopted the 2005 National Electrical Code (NEC) and requires that all municipalities adopt the NEC as well. Amendments may be made to the NEC as long as they are more stringent than the adopted code. Ordinance No. 3, Series of 2007, will require Class A roof assemblies or Class A roof coverings and will ban wood shake and wood shingles for all structures within the Town of Vail. Ordinance No. 4, Series of 2007, will serve to amend Title 10, Building Regulations, a title that includes adoption by reference of the various standard codes, and also includes all amendments to those codes. Ordinance No 4, Series of 2007 will amend Title 10 to come into compliance with State Regulations as well as Ordinance No. 3, Series of 2007. STAFF RECOMMENDATION: Department recommends that Ordinance No. 4, Series of 2007, The Community Development the Town Council approve upon first reading. 8. George Ruther ITEM/TOPIC: Discussion of First reading of Ordinance No. 5, Series of 2007, an ordinance amending the Official Zoning Map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; Rezoning Lot 4, Block 1, Vail Lionshead 2na Filing from High Density Multiple Family (HDMF) district to Lionshead Mixed Use - 1 (LMU-1) district, and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, Approve with modifications, or Deny Ordinance No. 5, Series of 2007 on first reading. BACKGROUND RATIONALE: On January 8, 2007, the Town of Vail Planning and Environmental Commission held a public hearing on the request to amend the Official Zoning Map of the Town of Vail. Upon consideration of the request, the Commission approved (4-3-0) a motion recommending approval of the rezoning request to the Vail Town Council. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approves Ordinance No. 5, Series of 2007, on first reading. 9. ITEM/TOPIC: Information Update. (10 min.) • Town staff is seeking dialog with Council regarding use of off- highway vehicles within the village and LionsHead areas of the Town of Vail. The TOV has purchased two off-highway vehicles for use in the parking structures in winter months and to assist landscape crews in the summer. Vail Resorts also owns one such vehicle to assist in mountain operations. According to Colorado Revised Statues, municipalities may authorize use off-highway vehicles on town streets by passage of resolution or ordinance. Does Council wish to considered use of off-highway vehicles within the town? If Council is interested in authorizing use of off-highway vehicles, staff will prepare proposals for Council consideration. 10. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 11. Matt Mire ITEM/TOPIC: Executive Session pursuant to CRS § 24-6- 402(4)(a)(b)(e) to discuss the purchase, acquisition, lease, transfer, or sale of real property interests and to receive legal advice on specific legal questions; and to determine positions, develop a strategy and/or to instruct negotiators. (30 min.) 12. ITEM/TOPIC: Adjournment. (3:25 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, FEBRUARY 6, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 11:30 A.M., TUESDAY, FEBRUARY 6, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Town Council will be served lunch. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. Greg Hall ITEM/TOPIC: Transportation Plan Update. (60 min.) ACTION REQUESTED OF COUNCIL: The Public Works Department in conjunction with the Colorado Department of Transportation( CDOT) has been reviewing transportation trends as they relate to Vail and the recent development activity. We have prepared cost estimates of the improvements recommended to accommodate the growth we have projected. In addition we have looked at the transit needs as well to meet the new demands of the development. BACKGROUND RATIONALE: The Town of Vail has undertaken a revision of the Master Transportation Plan, specifically the need to update the traffic operation characteristics anticipated from the various development and master plan proposals currently being discussed. The town, through previous studies, including the 1990 Mater Transportation Study, the Lionshead Transportation Study and the 2002 Transportation Master Plan update, anticipated a certain amount of additional development generated traffic. It became obvious that the pervious projections would be eclipsed if all the development we were discussing came to fruition. The town and CDOT jointly undertook the study to update the traffic projections, understand the impacts of the additional trips and what measures may be necessary and acceptable to mitigate the impacts. STAFF RECOMMENDATION: Listen to the update, participate in discussion, ask questions and provide input on what additional information may be needed to continue the discussion. The plan will be finalized as an end result of the Vail 2020 community planning process. This includes adopting goals, objectives and action steps. A formal conclusion will include final CDOT review and direction and adoptions from the Town council and PEC. 3. Judy Camp ITEM/TOPIC: Tax Increment Financing (TIF) Overview. (30 min.) ACTION REQUESTED OF COUNCIL: Provide comments on TIF estimates provided in Council packets. BACKGROUND RATIONALE: See separate memo. STAFF RECOMMENDATION: None- information only. 4. Nina Timm ITEM/TOPIC: Commercial Linkage and Inclusionary Zoning for Employee Housing Mitigation. (45 min.) BACKGROUND: On January 16th the Town Council received feed back from the public on the proposed inclusionary and linkage policies for housing. The Town Council has stated a goal of housing 30% of the workforce in the Town of Vail. To achieve this goal, these policies will ensure future development provides housing for 30% of net new employees generated and that the town takes other actions to provide locals/employee housing that is currently being lost. To address the issue of future development, the Town Council has outlined a policy of 30% inclusionary zoning and 20% commercial linkage. Staff has rerun the development models to determine where this would place the town with respect to its goal of 30%. Staff would like to receive direction on the following issues from the Town Council: 1) Provide an update on PEC input to date on the housing policy; 2) Update the Town Council on options to achieve the 30% goal; and 3) Discuss options to exempt certain development types at this time from the inclusionary zoning and commercial linkage policy as proposed. This input will then be used to forward an ordinance through the Planning and Environmental Commission and then the Town Council. ACTION REQUESTED OF COUNCIL: Provide staff direction on the above mentioned issues. 5. Warren Campbell ITEM/TOPIC: A request for permission to proceed forward with an appraisal of the Town's right-of-way to the west of the Concert Hall Plaza building located at 616 West Lionshead Circle/Nail Lionshead Filing 4. The purpose of the appraisal would be to determine value of the Town's right-of-way prior to reviewing a request to proceed forward in the Town's development review process for the redevelopment of the Concert Hall Plaza building which would be requesting to develop within a portion of the Towns right-of-way. (45 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the applicant's request to proceed forward with an appraisal of a portion of the Town's right-of-way along West Lionshead Circle. BACKGROUND RATIONALE: The owner of the Concert Hall Plaza building, represented by Tambi Katieb, is proposing to redevelop the property with a new structure consisting of a retail and residential component. A component of the proposed redevelopment would incorporate a portion of the Town's right-of- way. At this time the redevelopment plans are only conceptual in nature. Pending the outcome of this request, the applicant will appear before the Town Council at a subsequent hearing to request permission to proceed forward through the development review process. The Town Council, as the owner of the property, must grant staff and the applicant permission to proceed forward with an appraisal of the Town's right-of-way. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council grants staff permission to proceed forward with an appraisal of the Town's right-of-way at the applicant's cost. 6. Rachel Friede ITEM/TOPIC: Discussion of Resolution 3, Series of 2007, a resolution to amend Chapter 7, Development Standards, Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to address conflicts with the Zoning Regulations, and setting forth details in regard thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Resolution 3, Series of 2007. BACKGROUND RATIONALE: On January 8, 2007, the Planning and Environmental Commission forwarded a recommendation, with modifications, to the Vail Town Council for amendments outlined in Resolution 3, Series of 2007. The purpose of this amendment is to remove any confusion between the Lionshead Redevelopment Master Plan and the Zoning Regulations. STAFF RECOMMENDATION: Staff recommends that the Vail Town Council approve Resolution 3, Series of 2007. 7. Warren Campbell ITEM/TOPIC: Discuss Resolution 4, Series of 2007, a resolution to amend Chapter 4, Recommendations -Overall Study Area and Chapter 5, Detailed Plan Recommendations, Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to include two new parcels and amend the text of the Master Plan for the area identified as "West Lionshead" and setting forth details in regard thereto. (60 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Resolution 4, Series of 2007. BACKGROUND RATIONALE: On December 11, 2006, the Planning and Environmental Commission forwarded a recommendation of approval by a vote of 4-1-0 (Dewitt opposed), to the Vail Town Council for amendments outlined in Resolution 4, Series of 2007. The purpose of the amendment would establish the basis by which West LionsHead could be redeveloped with a skier gondola in the location of the old gas station site and the development of mixed use areas, including housing, retail, and office spaces, to create a new portal to the mountain with all the typical skier services. Another aspect of the proposed redevelopment includes the possible relocation of the South Frontage Road. At the January 2, 2007, hearing the Town Council directed staff to remove Tract K and the other parcels proposed for inclusion within the Lionshead Redevelopment Master Plan by the Town from the proposed text amendments. Staff has made these changes to the proposed amendment. STAFF RECOMMENDATION: Staff recommends that the Vail Town Council approve Resolution 4, Series of 2007. 8. ITEM/TOPIC: Information Update. (15 min.) • 2008 Annual Community Meeting The following dates are available for the next Annual Community Meeting at Donovan Pavilion: Tuesday, January 8 Thursday, January 10 Thursday, January 17 • Ballot Update. • Revenue Update. • Recycling Contract. Staff will update Council on TOV recycling operational changes and RETT funds needed for a direct services contract with a recycling waste hauling company. Please see memo in packet. • Commission on Special Events Handbook. Please see an enclosed memo that outlines direction from the subcommittee convened in December to re-interview the applicants who responded to the Request for Proposals (RFP). This subcommittee's unanimous recommendation to Council is to take this project in-house and to request '07 supplemental dollars at such time as a better understanding of the cost is understood. • Wendy's Update. 9. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 10. ITEM/TOPIC: Adjournment. (4:15 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, FEBRUARY 20, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 TBD P.M., TUESDAY, FEBRUARY 20, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. Russ Forrest ITEM/TOPIC: Permit Fees. (30 min.) 3. Mike McGee ITEM/TOPIC: BDA Ordinance (10 min.) 4. ITEM/TOPIC: Information Update. (10 min.) 5. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 6. ITEM/TOPIC: Adjournment. (0:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, MARCH 13, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 TBD P.M., TUESDAY, MARCH 13, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. ITEM/TOPIC: Information Update. (10 min.) 3. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 4. ITEM/TOPIC: Adjournment. (0:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, MARCH 20, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:45 P.M., TUESDAY, MARCH 13, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Executive Session, pursuant to: 1.) C.R.S. § 24-6- 402(4)(a)(b)(e) - To discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding LionsHead parking structure redevelopment. (60 min.) 2.) C.R.S. § 24-6-402(4)(b) - To receive legal advice on specific legal questions, regarding employee housing (30 min.) 2. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 3. Chris Cares ITEM/TOPIC: 2007 TOV Community Survey. (20 min.) Suzanne Silverthorne ACTION REQUESTED OF COUNCIL: Review draft survey questions and approve/modify as needed. BACKGROUND: The Town of Vail Community Survey project has been conducted on an every-other-year cycle since 2003. The purpose of the survey is to determine community priorities and evaluate the delivery of municipal services. To ensure validity of the 2007 survey, 300 full-time residents and 100 part-time residents will be telephoned at random with calls taking place during the last week of March. In addition, a longer version of the survey will be available in a mailback format as an additional outreach measure. Results will be tabulated by RRC Associates and presented to the Town Council in June. STAFF RECOMMENDATION: Approve/modify draft survey questions as needed. 4. George Ruther ITEM/TOPIC: Discussion of an ordinance amending Title 12, Nina Timm Zoning Regulations, Vail Town Code, by the addition of new definitions to Section 12-2-2, and the adoption of a new Chapter 23, entitled Commercial Linkage, and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 7, Series of 2007, on first reading BACKGROUND RATIONALE: On November 7, 2006, the Vail Town Council directed the Community Development Department to prepare text amendments to the Zoning Regulations to adopt commercial linkage and inclusionary zoning as tools to achieve the Town Council's stated goal of ensuring that employee housing is available for at least 30% of the new employees generated by new development within the Town of Vail. STAFF RECOMMENDATION: Department recommends that Ordinance No. 7, Series of 2007, The Community Development the Town Council approves upon first reading. 5. George Ruther ITEM/TOPIC: Discussion of An ordinance amending Title 12, Nina Timm Zoning Regulations, Vail Town Code, by the addition of new definitions to Section 12-2-2, and the adoption of a new Chapter 24, entitled Inclusionary Zoning, and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 8, Series of 2007, on first reading BACKGROUND RATIONALE: On November 7, 2006, the Vail Town Council directed the Community Development Department to prepare text amendments to the Zoning Regulations to adopt commercial linkage and inclusionary zoning as tools to achieve the Town Council's stated goal of ensuring that employee housing is available for at least 30% of the new employees generated by new development within the Town of Vail. STAFF RECOMMENDATION: Department recommends that Ordinance No. 8, Series of 2007, The Community Development the Town Council approves upon first reading. 6. George Ruther ITEM/TOPIC: Discussion of an ordinance repealing and re- Nina Timm enacting Chapter 12-13, Employee Housing, Title 12, Zoning Regulations, Vail Town Code, to allow for revisions to the employee housing regulations; and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 9, Series of 2007, on first reading. BACKGROUND RATIONALE: On November 7, 2006, the Vail Town Council directed the Community Development Department to prepare text amendments to the Zoning Regulations to adopt commercial linkage and inclusionary zoning as tools to achieve the Town Council's stated goal of ensuring that employee housing is available for at least 30% of the new employees generated by new development within the Town of Vail. STAFF RECOMMENDATION: Department recommends that Ordinance No. 9, Series of 2007, The Community Development the Town Council approves upon first reading. 7. George Ruther ITEM/TOPIC: A resolution establishing the "2007 Pavment Of Fee-In-Lieu" fee for the Mitigation Of Employee Housing as prescribed in Chapter 12-23, Commercial Linkage, and Chapter 12-24, Inclusionary Zoning, Title 12, Zoning Regulations, Vail Town Code; and setting forth details in regard thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Resolution 6, Series of 2007. BACKGROUND RATIONALE: On April 3, 2007, the Vail Town Council will be considering the adoption of Ordinances No. 7 & 9, Series of 2007, establishing new regulations for commercial linkage and inclusionary zoning. As allowed by the new regulations, a payment of fee-in-lieu option exists for mitigating required employee housing. The purpose of this resolution is to establish the "2007 Pavment Of Fee-In-Lieu" fee. STAFF RECOMMENDATION: Staff recommends that the Vail Town Council approves Resolution 6, Series of 2007. 8. ITEM/TOPIC: Information Update. (10 min.) 9. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 10. ITEM/TOPIC: Adjournment. (3:45 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, MARCH 20, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 TBD P.M., TUESDAY, MARCH 20, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. ITEM/TOPIC: Information Update. (10 min.) 3. Warren Campbell ITEM/TOPIC: Discussion of Ordinance No. 10, Series 2007. An Ordinance with amendments to adopted amendments for Special Development District #39, Crossroads. (1 hr) 4. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 5. ITEM/TOPIC: Adjournment. (0:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, APRIL 3, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:20 P.M., TUESDAY, APRIL 3, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Lorelei Donaldson ITEM/TOPIC: Building & Fire Code Appeals Board (B&FCAB), Design Review Board (DRB), Planning and Environmental Commission (PEC) and Art in Public Places (AIPP) Board Appointments. (60 min.) ACTION REQUESTED OF COUNCIL: 1) Appoint one applicant to the B&FCAB for a term of five years (through March 31, 2012). 2) Appoint three applicants to the PEC for a term of two years each (through March 31, 2009). 3) Appoint two applicants to the DRB for a term of two years each (through March 31, 2009). 4) Appoint three applicants to the AIPP for a term of three years each (through March 31, 2010). BACKGROUND RATIONALE: There is currently one vacancy for the B&FCAB, three vacancies for PEC, two vacancies for DRB and three vacancies for AIPP. The Town received one application for the B&FCAB; four (4) applications for the PEC; four (4) applications for the DRB vacancies and eight (8) applications for the AIPP. Incumbent members of the B&FCAB, PEC, DRB, and AIPP are noted by asterisks below. It is requested that the Town Council interview each applicant at the work session and then appoint one applicant to the B&FCAB, three applicants to the PEC; two applicants to the DRB and three applicants to the AIPP at the evening meeting. The applicants are as follows: PEC: DRB: Lynn Fritzlen Thomas R. DuBois Brian Gillette Brian Gillette William B. Jewitt* William Pierce Michael D. Kurz Mildred "Jay" Raiola B&FCAB: AIPP: Mark Mueller* Barbie Christopher* John Cogswell Lisa Guzman Bethany L. Haynes Pam Hopkins* Rayla J. Kundolf Mark Le Varn Bill Rey* I have enclosed an attendance summary for each board (except for the B&FCAB, which meets very infrequently) for your review, as well as possible questions to ask the applicants. RECOMMENDATION: Appoint a total of one member to the B&FCAB to a five year term; three members to the PEC for two- year terms each; two members to the DRB for two-year terms each; and three members to the AIPP for three-year terms each. 2. Matt Mire ITEM/TOPIC: Executive Session, pursuant to: C.R.S. § 24-6- 402(4)(b) - To receive legal advice on specific legal questions, regarding employee housing /and pending /threatened litigation. (20 min.) 3. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 4. George Ruther ITEM/TOPIC: Ordinance No. 7, Series of 2007. An ordinance Nina Timm amending Title 12, Zoning Regulations, Vail Town Code, by the addition of new definitions to Section 12-2-2, and the adoption of a new Chapter 23, entitled Commercial Linkage, and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 7, Series of 2007, on second reading. BACKGROUND RATIONALE: On November 7, 2006, the Vail Town Council directed the Community Development Department to prepare text amendments to the Zoning Regulations to adopt commercial linkage and inclusionary zoning as tools to achieve the Town Council's stated goal of ensuring that employee housing is available for at least 30% of the new employees generated by new development within the Town of Vail. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approves Ordinance No. 7, Series of 2007, upon second reading. 5. George Ruther ITEM/TOPIC: Ordinance No. 8, Series of 2007. An ordinance Nina Timm amending Title 12, Zoning Regulations, Vail Town Code, by the addition of new definitions to Section 12-2-2, and the adoption of a new Chapter 24, entitled Inclusionary Zoning, and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 8, Series of 2007, on second reading BACKGROUND RATIONALE: On November 7, 2006, the Vail Town Council directed the Community Development Department to prepare text amendments to the Zoning Regulations to adopt commercial linkage and inclusionary zoning as tools to achieve the Town Council's stated goal of ensuring that employee housing is available for at least 30% of the new employees generated by new development within the Town of Vail. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approves Ordinance No. 8, Series of 2007, upon second reading. 6. George Ruther ITEM/TOPIC: Ordinance No. 9, Series of 2007. An ordinance Nina Timm repealing and re-enacting Chapter 12-13, Employee Housing, Title 12, Zoning Regulations, Vail Town Code, to allow for revisions to the employee housing regulations; and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 9, Series of 2007, on second reading. BACKGROUND RATIONALE: On November 7, 2006, the Vail Town Council directed the Community Development Department to prepare text amendments to the Zoning Regulations to adopt commercial linkage and inclusionary zoning as tools to achieve the Town Council's stated goal of ensuring that employee housing is available for at least 30% of the new employees generated by new development within the Town of Vail. STAFF RECOMMENDATION: Department recommends that Ordinance No. 9, Series of 2007, The Community Development the Town Council approves upon second reading. 7. George Ruther ITEM/TOPIC: A resolution establishing the "2007 Payment Of Fee-In Nina Timm Lieu" fee for the Mitigation Of Employee Housing as prescribed in Chapter 12-23, Commercial Linkage, and Chapter 12-24, Inclusionary Zoning, Title 12, Zoning Regulations, Vail Town Code; and setting forth details in regard thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Resolution 6, Series of 2007. BACKGROUND RATIONALE: On April 3, 2007, the Vail Town Council will be considering the adoption of Ordinances No. 7 & 9, Series of 2007, establishing new regulations for commercial linkage and inclusionary zoning. As allowed by the new regulations, a payment of fee-in-lieu option exists for mitigating required employee housing. The purpose of this resolution is to establish the "2007 Payment Of Fee-In-Lieu" fee. STAFF RECOMMENDATION: Staff recommends that the Vail Town Council approves Resolution 6, Series of 2007. 8. ITEM/TOPIC: Information Update. (10 min.) 9. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 10. ITEM/TOPIC: Adjournment. (3:50 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, APRIL 17, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:40 P.M., TUESDAY, APRIL 17, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Lorelei Donaldson ITEM/TOPIC: Interviews for the Vail Local Licensing Authority (LLA) and Vail Local Housing Authority (VLHA) boards. (30 min.) ACTION REQUESTED OF COUNCIL: 1) Please interview the Local Licensing Authority (LLA) applicants to fill three vacancies at the work session and appoint three people to the LLA board at the evening meeting (two year terms, expire May 31, 2009); and 2) Please interview the Vail Local Housing Authority (VLHA) applicants at the work session and appoint one applicant to the VLHA (term expires May 31, 2012) at the evening meeting BACKGROUND RATIONALE: LLA: All applicants to the LLA must be citizens of the United States, qualified electors of the Town of Vail, and have resided in the Town of Vail for not less than two years preceding appointment, and shall have no direct financial interest in any license to sell alcoholic beverages or any location having any such license. Duties of the five-member board include review of all Town of Vail liquor license applications. There are currently three vacancies on the LLA. The Town received five (5) applications for the vacancy. The Council needs to interview the applicants at the work session and then make the appointment to the LLA at the evening meeting. The applicants are: Bill Bishop* Mark Conlin Dick Cleveland* Connie Knight Bryant Roth *Incumbent board members I have enclosed an attendance summary for the LLA for your review. VLHA: Applicants must be full-time, year-round residents of Eagle County who either are residents of the Town of Vail or work for a business holding a Town of Vail business license. Authority members must have a proven ability to be an effective advocate for a full range of housing projects and be able to promote a vision for local employee housing that has been approved of by the majority of the Authority. The role of Authority members is to act as Board of Directors for the business of the Vail Local Housing Authority. The duties may include Budget Approval, Adopting Policies, Advocacy, Staff Oversight, Strategic and Long-Term Planning, Setting Development and Acquisition Parameters and potentially managing the existing Town of Vail deed-restricted housing inventories. Technical experience in desirable: Financing Construction/Construction Legal. one of the following areas is also of Large Projects, Development, Management, Planning, Design, or The applicants are: Sally Jackle* (if reappointed Sally can only serve 2 of the 5 year term due to term limits) Daniel Padnick *Incumbent board member RECOMMENDATION: Appoint three people to the LLA, and appoint one person to the VLHA. 2. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 3. ITEM/TOPIC: Discussion regarding allowing reindeer carriage rides in the Town of Vail. (15 min.) ACTION REQUESTED OF COUNCIL: Presentation and discussion with Jared Ligouri, President of Rocky Mountain Reindeer, Inc. BACKGROUND RATIONALE: The Town has been approached by Jared Ligouri, President of Rocky Mountain Reindeer, Inc to provide reindeer carriage rides upon the streets of Vail. The proposal of Mr. Ligouri is in the Council packets fro your review. Town staff has identified three areas of specific concern related to this request: 1. The Town of Vail currently has a contract with Jay Evans, Rocky Mountain Carriage, LLC to provide horse drawn carriage rides throughout the streets of Vail. According to the Town Code, 6-4A-9: the number of horse drawn carriages allowed to operate regularly on the town streets is six (6) and the staff would recommend not increasing that number for safety and health reasons. 2. The staff would recommend that the operator provide proof to show that the reindeer are safe to maneuver through the streets of Vail in our pedestrian areas 3. A staging area and routes will need to be discussed and agreed upon with the appropriate Town staff to assure public safety. STAFF RECOMMENDATION: Consider the proposal of Mr. Ligouri, proposing to provide reindeer carriage rides upon the streets of Vail. 4. Leslie Fordham ITEM/TOPIC: Bike/Ski Rack's, Art in Public Places. (15 min.) ACTION REQUESTED OF COUNCIL: Advise AIPP to proceed with a prototype bike/ski rack and return to town council for approval to commission a total of twelve bike/ski racks. BACKGROUND RATIONALE: Art in Public Places has successfully integrated unique street furniture into Vail's pedestrian village. Artist designed drainage grates, trash cans, benches, and bike racks can be found throughout Vail. The town now has a need for additional bike racks, ski and snowboard racks. The Public Works department has identified twelve locations in Vail Village and along Meadow Drive where bike racks, that also have the ability to hold snow boards and skis, are required. A budget of $2000 per rack has been established by Public Works. AIPP put out a Call to Artists asking for design proposals. Sixteen responses were reviewed by a jury comprised of Town of Vail residents and business owners. The jury compiled a short list and recommended that AIPP obtain material samples, models and prototypes. AIPP reviewed the jury's recommendations and determined that local artist/architect Karl Kruger's designs are most artful, functional and adaptable. The artist provided scale models demonstrating how the sculptures become useful pieces of street furniture. AIPP would like to ask Kruger to make all twelve bike/ski racks. BOARD RECOMMENDATIONS: AIPP recommends that prior to commissioning twelve bike/ski racks, a prototype of one of Kruger's designs is made. This will allow the town to evaluate materials, size and usefulness of the item. A prototype costs $2000 and will be paid for by AIPP from funds budgeted for street furniture. 5. Judy Camp ITEM/TOPIC: DISCUSSION OF ORDINANCE NO. 13, Series of 2007, AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND AND REAL ESTATE TRANSFER TAX FUND, OF THE 2007 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. (15 min.) ACTION REQUESTED OF COUNCIL: Ask any questions or give any comments regarding the 1St supplemental of 2007, Ordinance No. 13, Series of 2007. An ordinance making supplemental appropriations to the Town of Vail 2007 budget, in preparation for approving the first reading during the evening session. BACKGROUND RATIONALE: To be provided in a separate memo. STAFF RECOMMENDATION: Staff recommends that the Town Council approves Ordinance No. 13, Series of 2007, upon first reading this evening. 6. Ceil Folz ITEM/TOPIC: Resolution Number 11, Series 2007. A resolution supporting the efforts of the Vail Valley Foundation to proceed with a bid for the 2013 FIS World Alpine Ski Championships. (20 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with amendments, or deny Resolution No. 11, Series 2007. BACKGROUND: In 2004 the Vail Valley Foundation (the "Foundation") executed a challenging, yet unsuccessful bid to bring the Alpine World Ski Championships to Vail. The Foundation now believes it is time to "put our foot back in the pool" and submit a bid for the 2013 World Alpine Ski Championships. The Alpine Ski Championships gather the greatest skiers from over forty countries to compete over a two week period of time in every alpine discipline. The Alpine Ski Championships are expected to attract more than 800 athletes, 1800 members of the media, 2000 volunteers and several large international sponsors. STAFF RECOMMENDATION: Approve Resolution No. 11, Series 2007. 7. ITEM/TOPIC: Information Update. (10 min.) 8. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 9. ITEM/TOPIC: Executive Session, pursuant to: 1.) C.R.S. § 24-6- 402(4)(b)(e) - To receive legal advice on specific legal questions and to determine positions, develop a strategy and instruct negotiators, regarding the reallocation of the Conference Center funds. (10 min.) 10. ITEM/TOPIC: Adjournment. (4:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, MAY 1, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 TBD P.M., TUESDAY, APRIL 20, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. ITEM/TOPIC: Information Update. (10 min.) 3. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 4. ITEM/TOPIC: Adjournment. (0:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, MAY 1, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:00 P.M., TUESDAY, MAY 1, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: Site visit. An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town of Vail Planning & Environmental Commission's decision to uphold an administrative action determining that Condominium Unit E within the Covered Bridge Building is the "street level" of the building, located at 227 Bridge Street Lots C & D, and the southwesterly four feet of Lot B, Block 5-B, Vail Village First Filing, and setting forth details in regard thereto. (PEC06-0070, 0071, 0072) (30 min.) ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify the Planning & Environmental Commission's decision to uphold an administrative action determining that Condominium Unit E within the Covered Bridge Building is the "street level" of the building. BACKGROUND RATIONALE: On February 12, 2007, the Town of Vail Planning & Environmental Commission held a public meeting to hear an appeal of an administrative action determining that Condominium Unit E within the Covered Bridge Building is the "street level" of the building. Upon presentation of evidence and testimony, the Commission made eight findings of fact and voted unanimously to uphold the previous decision of the administrator. On April 3, 2007, the Vail Town Council granted a continuance of the public hearing on the appeal to the May 1, 2007, Town Council meeting at the request of the staff and the appellant. A copy of the memorandum to the Planning & Environmental Commission, dated February 12, 2007,and a copy of the approved meeting minutes have been attached for reference. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council upholds the February 12, 2007, decision of the Planning & Environmental Commission, based upon the evidence and testimony presented and the eight findings of fact made by the Planning & Environmental Commission. 2. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 3. Nina Timm ITEM/TOPIC: Establish criteria for the Town of Vail's "Buy Down Program" for employee housing. (30 min.) BACKGROUND: The Town of Vail has a "Buy Down Program" to create additional deed restricted employee housing units throughout the Town of Vail. The goal of the program is to purchase deed restrictions on existing units throughout the town. Historically the town has purchased units on the free market, deed restricted them and then resold them at a reduced price to qualified purchasers. With afee-in-lieu option for the town's commercial linkage and inclusionary zoning programs there is potential for additional dollars to expand the program. With the additional dollars the town has considered purchasing deed restrictions from current or soon-to-be homeowners in the Town of Vail. In order to have an equitable program, criteria needs to be established to determine appropriate units and deed restriction purchase prices. ACTION REQUESTED OF COUNCIL: Provide staff direction on the above mentioned issues. 4. ITEM/TOPIC: Information Update. (10 min.) • Seibert Circle Update. 5. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 6. ITEM/TOPIC: Executive Session, pursuant to: 1.) C.R.S. § 24-6- 402(4)(a)(e) - To discuss the purchase, acquisition, lease, transfer, or sale of property interests and to determine positions, develop a strategy and instruct negotiators. (30 min.) 7. ITEM/TOPIC: Adjournment. (4:05 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, MAY 15, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 TBD P.M., TUESDAY, MAY 15, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. ITEM/TOPIC: LionsHead Parking Structure RFP. (60 min.) 3. ITEM/TOPIC: Timber Ridge. (30 min.) 4. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 5. ITEM/TOPIC: Information Update. (10 min.) 6. Matt Mire ITEM/TOPIC: Executive Session. (60 min.) 7. ITEM/TOPIC: Adjournment. (0:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, JUNE 5, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., TUESDAY, JUNE 5, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. Kathleen Halloran ITEM/TOPIC: 2008 Budget timetable and philosophy. (15 min.) Judy Camp ACTION REQUESTED OF COUNCIL: Discuss the proposed timeline and the philosophy for the preparation of the 2008 budget. BACKGROUND RATIONALE: At the start of each budget season, a timetable is presented to council with future dates for next year's budget process. STAFF RECOMMENDATION: Discuss and provide any changes or recommendations to the budget timetable and philosophies. 3. Dan Richardson ITEM/TOPIC: Green Building Assessment and summary of existing green building programs from communities similar to the Town of Vail. (15 min) 4. Stan Zemler ITEM/TOPIC: Discuss the proposed redevelopment of the Timber Ridge Affordable Housing project, located at 1280 North Frontage Road with the Vail Town Council. (45 min.) ACTION REQUESTED OF COUNCIL: Provide feedback and direction to the Community Development Department on the above mentioned item. 5. Gregg Barrie ITEM/TOPIC: Vail Whitewater Park Recreational Enhancements. (25 min.) ACTION REQUESTED OF COUNCIL: Staff is requesting a discussion with the Council to determine whether or not to proceed with construction of the project. BACKGROUND RATIONALE: Several times during 2006, Town staff presented the concept of an adjustable whitewater feature to the Town Council. Each time, design and pricing was discussed, and the question was asked whether to continue with the project. In August, the Town Council overturned a Planning and Environmental Commission denial of the proposal. In March 2007, the town received 3 bids for the construction of the project. Working with the lowest bidder, staff has developed 4 Alternatives for the Council to consider. They are presented in the attached Memorandum. STAFF RECOMMENDATION: Staff recommends that this is the only option for making any significant improvement to the Vail Whitewater Park. If the Council is inclined to fund the project, Staff recommends constructing Alternative B. 6. Matt Mire ITEM/TOPIC: First reading of Ordinance No. 16, Series 2007. An Ordinance to Prohibit the Possession, Sale or Use of Fireworks within the Town of Vail; and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, amend or deny first reading of Ordinance No. 16, Series 2007. BACKGROUND: Pursuant to C.R.S. §12-28-107, the Town is authorized to adopt an ordinance establishing prohibitions upon the sale, use, and possession of fireworks, including "permissible fireworks" as defined in C.R.S. § 12-28-101, within the corporate limits of the town. STAFF RECOMMENDATION: Approve, amend or deny first reading of Ordinance No. 16, Series 2007. 7. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 8. ITEM/TOPIC: Information Update. (10 min.) • Election. • Access Vail Valley Update. 9. ITEM/TOPIC: Executive Session Pursuant to C.R.S. § 24-6- 402(4)(b)(e) -Conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators regarding town property. (30 min.) 10. ITEM/TOPIC: Adjournment. (3:40 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, JUNE 19, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 11:30 A.M., TUESDAY, JUNE 19, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Stan Zemler ITEM/TOPIC: Site Visit. LionsHead/Arrabelle at Vail Square. (Boots, Pants, and Long Sleeve Shirt are required to partake in the tour. Tennis shoes will not be allowed. Boots are required. Hard Hats and Safety Glasses will be provided.) (2 hrs.) 2. Lorelei Donaldson ITEM/TOPIC: Commission on Special Events Interviews (CSE). (15 min.) ACTION REQUESTED OF COUNCIL: Appoint one applicant to the CSE. BACKGROUND RATIONALE: Applicants must be residents of the Town of Vail, own real property within the Town of Vail, own a business in the Town of Vail, or be employed within the Town of Vail. The term of the new member shall be until December 31, 2007 to fill the term vacated by Robert Aikens who had to resign due to personal reasons which didn't allow for him to attend the meetings at this time. Members of the CSE shall serve at the will of the Town Council. The CSE shall support the Town Council's goals and objectives and makes decisions in alignment with the Town Council's marketing direction. The mission of the CSE is to support street entertainment and special events for vitality, year-round fun, sense of community and increased quality of experience for guests and residents. The Functions and/or duties of CSE shall include, but are not limited to: hiring and overseeing a director and/or staff, as well as event producers and/or promoters; creating, funding and seeking special events for the Town of Vail; evaluating event applications and event success; submitting an annual budget for operations and events; coordinating the community calendar for special events; seeking out additional funding for special events through sponsorships and donations; evaluating and executing contracts for special events; and all other functions as directed by the Town Council. There is currently one vacancy on the CSE. The Town received two (2) applications for the vacancy. The Council needs to interview each applicant at the work session and then appointment one applicant to the CSE at the evening meeting. The applicants are as follows: Bobby Bank Michelle Kobelan RECOMMENDATION: Appoint one member to the CSE. 3. Warren Campbell ITEM/TOPIC: PEC/DRB Update. (15 min.) 4. Sybill Navas ITEM/TOPIC: Introduction of Special Events Handbook. (15 min.) 5. Kathleen Halloran ITEM/TOPIC: Discussion of Council Out of Cycle Contribution Requests for 2007. (15 min.) ACTION REQUESTED OF COUNCIL: Discussion of 2007 "out of cycle" contribution requests that were submitted to staff on May 25, 2007, for 2007 funding. Final decision to be given during the evening session. BACKGROUND RATIONALE: See attached. STAFF RECOMMENDATION: See attached. 6. ITEM/TOPIC: Information Update. (10 min.) • Vail Valley Athlete Commission The Commission convened recently to consider applications for '07 summer contributions. Funding traditionally is more generous during the winter cycle; thus, there was $3,000 remaining to divide amongst the applicants. Please see the enclosure in your packet. You will also note one of the original funding partners has dropped out, Vail Resorts, Inc. (VRI). This is due to the substantial monetary and in kind support VRI provides directly to our local athletes. The summer funding recipients for'07 are as follows: 1. Josiah Middaugh Triathlon $2,000 2. Michael Janelle Mountain/Road Biking $ 750 3. Riley Cotter Fly Fishing $ 250 • Update on AXS Vail Valley Sara Will approached Council at the June 5th evening to express concerns about the lack of accessible parking spaces for on- mountain mobility-impaired user groups both in the summer and winter. Staff met with representatives from the Vail Resorts Development Company (VRDC) and Sara the week of the 11th and jointly discussed a range of options to explore in order to fill the gap where previously agreed to, although not legalized, spaces had been located in both LionsHead and the Village. Updates will follow. On another note, Sara will be meeting w/the Event Review Committee (ERC) at their regular meeting Wednesday, June 20th, to discuss special events issues and accessibility. 7. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 8. ITEM/TOPIC: Executive Session, pursuant to: 1.) C.R.S. § 24-6- 402(4)(a)(b)(e) - To discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators. (30 min.) 9. ITEM/TOPIC: Adjournment. (3:10 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, JULY 3, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 TBD P.M., TUESDAY, JULY 3, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 3. ITEM/TOPIC: Information Update. (10 min.) 4. ITEM/TOPIC: Adjournment. (0:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, JULY 17, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:30 P.M., TUESDAY, JULY 17, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Warren Campbell ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. Kathleen Halloran ITEM/TOPIC: Revenue Analysis. (60 min.) Judy Camp Stan Zemler ACTION REQUESTED OF COUNCIL: Discuss the projected revenue items for the 2008 budget and provide staff with direction. BACKGROUND RATIONALE: The start of every budget cycle starts with the discussion of major revenues. We look at year to date, projected, five-year averages and trends to calculate future revenues. In addition, staff has explored several options to help fund increasing capital and operating expenses related to redevelopment. STAFF RECOMMENDATION: Discuss and provide any changes or recommendations to the 2008 revenue projection, including direction regarding additional revenue sources. 3. Warren Campbell ITEM/TOPIC: First reading of Ordinance No. 18, Series of 2007, an ordinance amending the prescribed zoning regulations, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for modifications to Section 12-6A-9, Site Coverage, Vail Town Code (Hillside Residential District), to increase allowable site coverage from 15% to 20%, and setting forth details in regard thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 18, Series of 2007, on first reading. BACKGROUND RATIONALE: On June 11, 2007, the Town of Vail Planning and Environmental Commission held a public hearing on the request to amend the prescribed zoning regulations for the Hillside Residential District to increase allowable site coverage from 15% to 20%. Upon consideration of the request, the Commission approved a motion recommending approval of the text amendment to the Vail Town Council by a vote of 5-1-1 (Cleveland opposed, Gunion recused). STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approves Ordinance No. 18, Series of 2007, on first reading.\ 4. Bill Gibson ITEM/TOPIC: Discussion of First reading of Ordinance No. 22, Series of 2007, an ordinance amending Section 12-2-2, Definitions, and Section 12-16-7, Use Specific Criteria and Standards, Vail Town Code, to allow for amendments to the regulation of temporary business offices, and setting forth details in regard thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 22, Series of 2007, on first reading. BACKGROUND RATIONALE: On July 9, 2007, the Planning and Environmental Commission forwarded a recommendation of approval, with modifications, for amendments to the regulation of temporary business offices by a vote of 3-2-1 (Cleveland and Jewitt opposed, Pierce recused). STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approves Ordinance No. 22, Series of 2007, on first reading. 5. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 6. ITEM/TOPIC: Information Update. (10 min.) • Special Events Handbook Accessibility Considerations. Please find an attachment that will be placed in the Special Events Handbook per input staff received from AXS Vail Valley. 7. Matt Mire ITEM/TOPIC: Executive Session, pursuant to 24-6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, RE: The LionsHead Parking Structure Redevelopment and draft Development Improvement Agreement. (90 min.) 8. ITEM/TOPIC: Adjournment. (4:05 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, AUGUST 7, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 11:30 A.M., TUESDAY, AUGUST 7, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Town Council will be provided lunch. 1. Warren Campbell ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. Kathleen Halloran ITEM/TOPIC: Long-term Capital plan. (30 min.) Judy Camp ACTION REQUESTED OF COUNCIL: Listen to staff presentation and provide comments. BACKGROUND RATIONALE: Capital maintenance and replacements will be a major portion of the five-year plans included in the 2008 budget process. STAFF RECOMMENDATION: None -information only. 3. Greg Hall ITEM/TOPIC: Discuss the purchase of six hybrid electric buses from Gillig Corporation. (10 min.) ACTION REQUESTED OF COUNCIL: Approve/ Deny Purchase of six transit buses. BACKGROUND RATIONALE: The Town has acquired permission to purchase six additional 40' low floor hybrid buses from the San Joaquin Regional Transit District. This is the same group from whom we ordered our second low floor hybrid in June. Their contract has an "options" clause that allows the purchase of additional coaches which they can allow other transit agencies to participate in. The price for each coach is $ 515,771, the same price we received in June for a total contract price for the six buses of $3,094,626. The town has secured one Federal Transportation Authority grants (2007) of approx. $432,600 for a net cost to the town of $2,662,026. The six buses that are being replaced are 1996 model years and are the original in-town low floor Neoplan buses. The FTA's minimum life expectancy is 12 years for a bus. These buses will bring the number of in-town hybrid buses up to eight with two more scheduled for replacement in 2011. The delivery of the buses and the expenditure is one year from the contract signing. Future Federal Transit Authority grant funding FY 2008, 2009, and 2010 has been identified by the town for our transit center. The town is expecting somewhere close to $5.6 million over the three year period. While we are receiving dollars for a transit facility, bus replacement grants are not allowed by the Colorado transit Coalition. STAFF RECOMMENDATION: Purchase six transit buses from Gillig Corporation. 4. Greg Hall ITEM/TOPIC: Discuss the purchase of replacement parking structure gate, fee equipment, and software. (10 min.) ACTION REQUESTED OF COUNCIL: Approve /Deny Purchase of parking gate equipment. BACKGROUND RATIONALE: The parking equipment in the two garages was purchased in 1998. This is only the gate and ticket equipment and not the pay and display equipment. Parking equipment in general in Vail has lasted typically 7-9 years. An eight year replacement would be 2006. The town had anticipated the replacement of the Lionshead parking equipment with the redevelopment of the conference center site. Replacing the Village garage at the same time as all hardware and software needs to be compatible. Since this vote failed, we then saw a possibility of the replacement of the outdated equipment with the completion of the redevelopment of the Lionshead parking structure if we could wait. Over the past year two things have become apparent. The final completion of the Lionshead structure is further off than was originally anticipated and this past winter season we had significantly more breakdowns than the winter prior. The breakdowns were of the magnitude where we had lanes go out for weeks on end waiting for parts and service calls. Currently the parking equipment is budgeted in the capital budget in 2009. We have solicited quotes for replacement. Five proposals were received. A selection committee comprised of parking, finance and IT personnel was formed and the various venders were interviewed and the proposals were rated. Input was also obtained from Open Hospitality's parking consultant. It is staff's recommendation to move ahead the 2009 capital expenditure to 2007 and award the parking equipment contract to DGO/Federal APD for $390,348. Awarding the contract allows for installation and testing to be completed before the winter season. The contract allows the connection of our two outlying lots to be connected to the main control computer. Credit card batching will be significantly updated and be performed on one computer line verses eight. The paper passes will be replaced with cards with micro chips and proximity readers. Vail Resorts is testing limited micro chip passes this year and we could in the future have integrated passes. If we don't replace the equipment until 2009, we will have an increase in the operating budget over the next two years of $25,000-$40,000 each year. The amount of time equipment is down could be weeks like this last winter verses a day or two A final factor is when the Lionshead structure is to be finished in 2013, it will be time for another replacement of parking equipment which the developer currently has in his budget. STAFF RECOMMENDATION: Purchase the parking gate equipment from DGO/Federal APD for $ 90,348.00 and move the capital expenditure from 2009 to 2007. 5. Greg Hall ITEM/TOPIC: Discussion of Seibert Circle. (20 min.) 6. Stan Zemler ITEM/TOPIC: Discussion of Use Tax on Construction Material. Judy Camp (10 min.) Matt Mire ACTION REQUESTED OF COUNCIL: Review material in packet and discuss for clarification in preparation for evening discussion. BACKGROUND RATIONALE: At the evening meeting, Council will be asked to provide direction to staff on draft ballot language for a November election regarding a construction use tax. Time is set aside during the work session to assure Council has the information needed to discuss a proposed construction use tax in the evening. STAFF RECOMMENDATION: None -information only. 7. Warren Campbell ITEM/TOPIC: Update to the Vail Town Council on the current status of the Ever Vail applications, their review, and the process moving forward. (20 min.) ACTION REQUESTED OF COUNCIL: There is no action requested of Council at this time BACKGROUND RATIONALE: The redevelopment of the area known as Ever Vail is an intricate project with many applications and steps within the development review process. Staff and the Vail Resorts Development Company have scheduled a work session with the Vail Town Council in an effort to communicate the current status of the review process for Ever Vail. A presentation to the Vail Town Council will include the review steps that are completed and the anticipated future steps in the review of the Ever Vail redevelopment. 8. George Ruther ITEM/TOPIC: 2007/2008 Housing Work Plan Presentation. (15 min.) BACKGROUND: The Community Development Department has prepared a housing work plan for August 1, 2007 to July 31, 2008. Staff will present the drafted work plan to Town Council for your information and so that Town Council will understand what projects the housing staff is working on. ACTION REQUESTED OF COUNCIL: Listen to the presentation and ask questions about the housing work plan. 10. ITEM/TOPIC: Information Update. (10 min.) 11. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 12. Matt Mire ITEM/TOPIC: Executive Session, pursuant to 1) 24-6- 402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to determine positions, develop a strategy and instruct negotiators, Re: Town property; 2) 24-6-402(4)(b) to receive legal advice on specific legal questions, Re: Use Tax; 3) 24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: The LionsHead Parking Structure Redevelopment and draft Development Improvement Agreement. (120 min.) 13. ITEM/TOPIC: Adjournment. (4:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, AUGUST 21, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., TUESDAY, AUGUST 21, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Rachel Friede ITEM/TOPIC: Site Visit. The Wren. (20 min.) 2. Warren Campbell ITEM/TOPIC: PEC/DRB Update. (15 min.) 3. Kathleen Halloran ITEM/TOPIC: Review first draft of Town Manager's budget (General Fund). (30 min.) ACTION REQUESTED OF COUNCIL: Review and discuss the first draft of the Town Manager's budget (General Fund). BACKGROUND RATIONALE: To be provided in separate memo. STAFF RECOMMENDATION: To be provided in separate memo. 4. Nina Timm ITEM/TOPIC: An overview of required capital maintenance at Timber Ridge Village Apartments. (15 min.) The Timber Ridge Affordable Housing Corporation will be back to Town Council on September 4, 2007, to discuss the costs associated with Phase I and Phase II of the capital maintenance projects identified. The Corporation currently has $286,000 in its replacement reserve account. BACKGROUND: The Town of Vail purchased Timber Ridge Village Apartments in July, 2003. When the Town purchased the property there was deferred maintenance and the majority of the exterior maintenance repair has not been addressed with the interior remediation. The buildings have now reached a point when the exterior repairs and maintenance must be done in order to continue to operate the apartment complex. Borne Engineering was retained and has submitted a Property Condition Report that is the basis for prioritizing the exterior repairs and maintenance. ACTION REQUESTED OF COUNCIL: Listen to the overview of recommended repairs and maintenance at Timber Ridge in order to continue providing 600 employee rental beds in the Town of Vail. STAFF RECOMMENDATION: None at this time. 5. Kathleen Halloran ITEM/TOPIC: DISCUSSION OF ORDINANCE NO. 24, Series of 2007, AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, AND HEALTH INSURANCE FUND OF THE 2007 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. (20 min.) ACTION REQUESTED OF COUNCIL: Ask any questions or give any comments regarding the 2nd supplemental of 2007, Ordinance No. 24, Series of 2007, an ordinance making supplemental appropriations to the Town of Vail 2007 budget, in preparation for approving the first reading during the evening session. BACKGROUND RATIONALE: To be provided in a separate memo. STAFF RECOMMENDATION: Staff recommends that the Town Council approves Ordinance No. 24, Series of 2007, upon first reading this evening. 6. Bill Gibson ITEM/TOPIC: Discussion of First reading of Ordinance No. 25, Series of 2007, an ordinance amending Sections 12-6B-2, 12-6B- 3, 12-6C-2, 12-6C-3, 12-6D-2, 12-6D-3, 12-13-4, Vail Town Code, to change Type II Employee Housing Units from a conditional use to a permitted use in the Single-Family Residential (SFR), Two- Family Residential (R), and Two-Family Primary/Secondary Residential (PS) districts, and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 25, Series of 2007, on first reading. BACKGROUND RATIONALE: On August 13, 2007, the Planning and Environmental Commission forwarded a recommendation of approval for the proposed amendments by a vote of 6-0-0. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approves Ordinance No. 25, Series of 2007, on first reading. 7. Matt Mire ITEM/TOPIC: Discussion of Resolution No. 19, Series of 2007, a Judy Camp resolution submitting to the registered electors of the Town of Stan Zemler Vail, Colorado, at a regular municipal election held on November 6, 2007, a ballot issue concerning the adoption of a use tax to finance capital projects and acquisitions: and providing other details relating thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Resolution No. 19, Series 2007, in the evening meeting. BACKGROUND RATIONALE: At the evening meeting, Council will be asked to consider Resolution No. 19. Time is set aside during the work session to assure Council has the information needed to discuss and make a decision on the proposed construction use tax ballot question in the evening. STAFF RECOMMENDATION: Staff recommends approval of Resolution No. 19, Series 2007. 8. ITEM/TOPIC: Information Update. (10 min.) 9. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 10. Matt Mire ITEM/TOPIC: Executive Session, pursuant to: 1.) C.R.S. § 24-6- 402(4)(a)(b)(e) - To discuss the purchase acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions and to determine positions, develop a strategy and instruct negotiators, regarding Town of Vail workforce housing. (30 min.) 11. ITEM/TOPIC: Adjournment. (3:50 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, SEPTEMBER 4, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:15 P.M., TUESDAY, SEPTEMBER 4, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Warren Campbell ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. John Power ITEM/TOPIC: Council Compensation Discussion. (10 min.) 3. Dwight Henninger ITEM/TOPIC: Last Call Program. (30 min.) Jill Hunsaker Jeff Layman BACKGROUND RATIONALE: Substance abuse was identified in a recent county health study as a priority concern by members of the community. In response, a new program has been developed that addresses substance abuse through professional detoxification services, transportation, follow up, and case management. The Program is a collaborative effort of the local mental health, human services, medical, public health, recovering and policing communities and is modeled off a program currently operating in the Roaring Fork Valley. This Program takes the responsibility and liability of detoxification off local law enforcement as intoxicated persons will no longer be held in a jail cell. The Program seeks to utilize an already existing treatment structure (Colorado West Regional Mental Health Recovery Center in Glenwood Springs, Colorado) and to establish a new system in Eagle County to collect, transport, provide case management, enroll and otherwise support those with substance abuse addiction. The Program will be implemented as a pilot during fall 2007, with funds from Eagle County, but is seeking ongoing funding from the County, municipalities, emergency medical services and the hospital, in order to continue providing substance abuse services in the most appropriate setting. Colorado West Regional Mental Health Center will be the program coordinator and fiscal agent until a 501 c3 is established. ACTION REQUESTED OF COUNCIL: Listen to presentation for consideration of inclusion in the Police Department budget for 2008. 4. Rachel Friede ITEM/TOPIC: Public Art in Private Development Guidelines. (15 Leslie Fordham min.) Matt Mire ACTION REQUESTED OF COUNCIL: Art in Public Places and Community Development requests the Town Council review the Public Art in Private Development Guidelines, ask pertinent questions, and provide comments. The Town Attorney will identify significant issues for Town Council consideration and comment. BACKGROUND RATIONALE: Public Art may be required in certain Town of Vail zone districts including Lionshead Mixed Use 1, Lionshead Mixed Use 2, Public Accommodations, Public Accommodations 2, Ski Base Recreation 2 and Special Development Districts (SDD). Six private developments within the Town of Vail currently have public art obligations. At present, there is not an approved administrative process or clearly defined criteria for the required public art. The Public Art in Private Development (PAIPD) Guidelines outline the administrative process and public art requirements for private developers to follow. 5. Kathleen Halloran ITEM/TOPIC: Review second draft of Town Manager's budget (General Fund, Capital Projects Fund, RETT Funds). (15 min.) ACTION REQUESTED OF COUNCIL: Review and discuss the second draft of the Town Manager's budget (General Fund). BACKGROUND RATIONALE: To be provided in separate memo. STAFF RECOMMENDATION: To be provided in separate memo. 6. Rachel Friede ITEM/TOPIC: Discussion of First reading of Ordinance 27, Series of 2007, an ordinance amending Chapter 14-2, Definitions, Vail Town Code, to provide definitions for terms of art, and to Chapter 14-6, Grading Standards, Vail Town Code, for proposed changes to the grading standards. (5 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 27, Series of 2007 on first reading. BACKGROUND: On August 27, 2007, the Planning and Environmental Commission unanimously forwarded a recommendation of approval to the Vail Town Council for the proposed text amendments identified in Ordinance No. 27, Series of 2007. STAFF RECOMMENDATION: The Department of Community Development recommends that the Vail Town Council approve Ordinance No. 27, Series of 2007, on first reading. 7. Rachel Friede ITEM/TOPIC: Discussion of First reading of Ordinance 28, Series of 2007, an ordinance amending Chapter 12-21, Hazard Regulations, Vail Town Code, in order to comply with FEMA floodplain regulations, and Title 14, Development Standards Handbook, Vail Town Code, for clarifications to driveway and parking standards, and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 28, Series of 2007 on first reading. BACKGROUND: On August 27, 2007, the Planning and Environmental Commission unanimously forwarded a recommendation of approval with modifications to the Vail Town Council for the proposed text amendments identified in Ordinance No. 28, Series of 2007. STAFF RECOMMENDATION: The Department of Community Development recommends that the Vail Town Council approve Ordinance No. 28, Series of 2007, on first reading. 8. ITEM/TOPIC: Information Update. (10 min.) 9. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 10. Matt Mire ITEM/TOPIC: Executive Session, pursuant to: 1.) C.R.S. § 24-6- 402(4)(a)(b)(e) - To discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding Town owned property. (45 min.) 11. ITEM/TOPIC: Adjournment. (4:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, SEPTEMBER 18, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:30 P.M., TUESDAY, SEPTEMBER 18, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Lorelei Donaldson ITEM/TOPIC: Planning and Environmental Commission (PEC) Board Vacancy Interview. (10 min.) ACTION REQUESTED OF COUNCIL: 1) Appoint one applicant to the PEC to fulfill a vacancy left by the resignation of Bill Jewitt (term will go through March 31, 2009). BACKGROUND RATIONALE: There is currently one vacancy for the PEC and the Town Clerk's office received one letter of interest. RECOMMENDATION: Appoint one member to the PEC to complete the term that was vacated by Bill Jewitt, which ends March 31, 2009. 2. Warren Campbell ITEM/TOPIC: PEC/DRB Update. (20 min.) 3. Rachel Friede ITEM/TOPIC: Sign Code Discussion. (10 min.) ITEM/TOPIC: Staff is requesting a work session with the Town Council for a follow-up discussion regarding proposed text amendments to Title 11, Sign Regulations, and Title 12, Zoning Regulations, Vail Town Code, to allow for amendments to regulations pertaining to outdoor display, sales signs, and menu boards. Staff is seeking input from the Town Council on how best to amend Titles 11 and 12 (Sign Regulations and Zoning Regulations, respectively) in order to better accommodate the needs of merchants in the Vail Village and Lionshead, while respecting the overall aesthetic of these areas. ACTION REQUESTED OF COUNCIL: Staff is requesting that the Town Council provide staff with input on the options for amendments to the Vail Town Code presented during the work session. RECOMMENDATION: No formal recommendation is requested at this time. 4. Leslie Fordham ITEM/TOPIC: Solaris is requesting Town Council approval of their Public Art. A request for approval must be accompanied by a recommendation from the Art in Public Places Board. (10 min.) ACTION REQUESTED OF COUNCIL: Approve or deny the request to approve the Public Art. BACKGROUND RATIONALE: The Development Agreement dated 25 July 2006 requires the applicant to provide at least $1.1 million in Public Art. Public Art must be located in plain-sight where it can be enjoyed by the public. Installation of the artwork is scheduled for the final construction phase of the project. The Solaris Metro District is responsible for maintenance of the public art. The Art in Public Places Board reviewed the site plan, artist's resume, narrative description of the artwork, an itemized budget, models and material samples The Art in Public Places Board concluded that the applicant has complied with the town's requirements and recommended that they request Town Council approval of the Public Art. AIPP Board Recommendation: Approve the Public Art for the Solaris Project. 5. Greg Hall ITEM/TOPIC: Parking Policy and Rates Discussion. (20 min.) STAFF RECOMMENDATION: Council requested the policy objectives used in years past be reviewed. Staff has included the policies as presented each year in addition to guidelines the task force considers in making recommendations. Staff requests that Council review and/or amend the Council parking policy objectives. If there are no major policy changes, staff requests Council review and/or modify the parking task force recommendations and approve the parking policies and operating objectives for the 2007-2008 ski season. The parking task force recommended the following changes to the parking policies for the 2007-2008 season as follows: - Rates and parking passes are proposed to adjust per the attached rate structure. Last year the only pass with an increase was the GoldPass. Some pass prices have not been raised in the past five years. - Expand the use of the "free peak period areas" in West Vail during the 17 day holiday peak period from Friday, Saturday and Sunday to include all days during the peak period (12/21 - 01/06). - In recognition of significant increases in demand during the early season FOR THIS YEAR ONLY ('07-'08), allow the North Frontage Road in West Vail "free peak period area" to be used seven days a week up to the beginning of the holiday peak period (12/21). - Restrict the construction passes to the LionsHead Structure Monday through Thursday. New for this year - Do not allow entry to Ford Park or the Soccer Field parking area on peak days. - Recommend an increase in the maximum parking violation from $26 to an amount closer to twice the maximum parking rate, e.g. 2 X $18 = $36 or to mirror shopper violations ($50). - If the town acquires Wendy's, allow pass parking in that lot. - Enhance the shoulder of the North Frontage Road area between Wendy's and the Chamonix bus stop by leveling and providing an asphalt milling surface. - Consider Donovan Park for the early season only. - Provide enhanced transit service in the early season and during peak periods for the Wendy's lot and North Frontage Road West Vail shoulder parking. - Enhance the summer parking management of the structures during peak periods (three additional seasonal positions have been included in the '08 budget). - This will be the last year current debit card holders can add value to cards without reapplying and verifying pass use criteria is met. In the '08-'09 season, require reverification of those wishing to purchase debit cards. - Cone off 50+ spaces in the Village Structure during peak times. Release their use in the 9:30 A.M. time period to allow for some employees/guests to have a chance at these parking spaces. 6. Kathleen Halloran ITEM/TOPIC: First reading of the 2008 Budget Ordinance No. 29, Series 2007. (15 min.) ACTION REQUESTED OF COUNCIL: Discuss the first reading of the 2008 Budget Ordinance No. 29, Series 2007, in preparation for approval during the evening session. BACKGROUND RATIONALE: To be provided in separate memo STAFF RECOMMENDATION: Staff recommends that the Town Council approves Ordinance No. 29, Series of 2007, upon first reading this evening. 7. ITEM/TOPIC: Information Update. (10 min.) 8. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 9. Matt Mire ITEM/TOPIC: Executive Session, pursuant to 1) 24-6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Vail Town owned property. (30 min.) 10. ITEM/TOPIC: Adjournment. (3:45 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, OCTOBER 2, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:30 P.M., TUESDAY, OCTOBER 2, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Council will be served lunch. 1. Warren Campbell ITEM/TOPIC: PEC/DRB Update. (10 min.) 2. Pam Brandmeyer ITEM/TOPIC: Donovan Pavilion Update. (10 min.) Laurie Assmussen BACKGROUND RATIONALE: At the regular work session meeting on September 18th, further discussion and updates from the following group was requested by Council (15 min.) Laurie Asmussen, as the contract manager for the facility, will be before Council to discuss current programming, use and rates. 3. Tee Brown ITEM/TOPIC: Presentation of services by Vail Valley Community TV -Channel 5. (15 min.) BACKGROUND RATIONALE: TV 5 receives approximately $70,000 a year from the Town of Vail, representing 40% of franchise fees collected from Comcast /cable company. 4. Nina Timm ITEM/TOPIC: Proposed additions to Exhibit B "Permitted Capital Improvements" for the Town of Vail Master Deed Restriction that is currently in place at Vail Commons, Red Sandstone Creek, North Trail Townhomes, Pitkin Creek Park # 5-F and Vail Heights # 11. (15 min.) BACKGROUND: The Town of Vail Master Deed Restriction for Vail Commons, Red Sandstone Creek, North Trail Townhomes and Pitkin Creek Park # 5-F and Vail Heights # 11 limits appreciation of these units to a maximum of 3% simple interest per year. Additionally, the recoupable Permitted Capital Improvements are also limited. The deed restriction has maintained the units as affordable to local employees. At this point in time it is prudent to expand the recoupable Permitted Capital Improvements to maintain the units at a desirable level. The goal of the suggested additional Permitted Capital Improvements is not to further the resale value of an Owner's home, but to provide some monetary relief if certain improvements are made and an Owner must sell their unit within afive-year period. ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Resolution 21, Series of 2007. STAFF RECOMMENDATION: Staff recommends that the Vail Town Council approve Resolution 21, Series of 2007. 5. Scot Hunn ITEM/TOPIC: The Applicant, Sonnenalp Properties, Inc., represented by Henry Pratt, Gwathmey Pratt Schultz Lindall Architects, is requesting permission to proceed through the Town's development review process for the re-alignment of an existing driveway across Tract A, Middle Creek Subdivision, for the Solar Vail Employee Housing Project. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the request to proceed through the development review process. BACKGROUND RATIONALE: The Applicant is proposing to re- develop the Solar Vail property located at 501 North Frontage Road West. During the preliminary review of this project, Staff asked the Applicant to revise the plans to include improvements to the grade and alignment of the existing access driveway for Solar Vail to meet current Town standards. The existing access driveway, located to the east of the Solar Vail building, encroaches over the extreme south west corner of Tract A, an un- platted parcel of land owned by the Town. Existing driveway improvements impact approximately 600 square feet of Tract A. Preliminary drawings indicating the revised driveway alignment and associated extents of disturbance on Tract A are forthcoming for review during the Town Council work session. The Applicant must obtain approval from the Vail Town Council (i.e. property owner) before proceeding through the Town's development review process for any improvements across or over Tract A. STAFF RECOMMENDATION: Staff recommends the Vail Town Council approves the Applicant's request to proceed through the development review process. 6. Warren Campbell ITEM/TOPIC: Discussion of Resolution No. 22, Series of 2007, a resolution to adopt the Solaris Parking Management Plan, pursuant to the requirements of the Crossroads Development Agreement dated March 22, 2006, and setting forth details in regard thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Resolution No. 22, Series of 2007. BACKGROUND RATIONALE: On March 22, 2006, the Town Council agreed to the Crossroads Development Agreement which addressed the many public aspects of the Solaris project. One of those aspects was the management of the 81 excess parking spaces in the subterranean garage which are a portion of the public benefit to offset the deviations that were approved. The Crossroads Development Agreement required that the applicant return to the Town Council for review and approval of the parking management plan prior to submitting for a building permit. This request is being proposed to satisfy that requirement. On September 18, 2007, the Town Council voted unanimously to table this request to the October 2, 2007, public hearing. STAFF RECOMMENDATION: Staff recommends that the Vail Town Council approve Resolution No. 22, Series of 2007. 7. ITEM/TOPIC: Information Update. (10 min.) 8. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 9. ITEM/TOPIC: Executive Session, pursuant to: C.R.S. § 24-6- 402(4)(a)(b)(e) - To discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators regarding Town owned real property. (80 min.) 10. ITEM/TOPIC: Adjournment. (3:50 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, OCTOBER 16, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:10 P.M., TUESDAY, OCTOBER 16, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Council will be served Lunch. 1. George Ruther ITEM/TOPIC: The applicant, Vail Resorts Development Company, represented by Bob Stozek, is requesting to proceed through the development review process with a proposal to construct improvements on the Town of Vail owned Tract A, Vail Lionshead Filing 3, generally located between the Antlers and Lion Square Lodge properties, adjacent to Gore Creek. (Potential Site Visit.) (20 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the request for property owner authorization to proceed through the development review process. BACKGROUND RATIONALE: It is the desire of the applicant, Vail Resorts, to apply for applications to amend the approved ArraBelle project development plan to remove skier drop-off from the ArraBelle Hotel site and to construct a new skier drop-off parking lot. The proposed skier drop-off parking lot would be located on property owned by the Town of Vail. Therefore, the applicant must first obtain Town Council (i.e. property owner) approval before proceeding through the Town's development review process. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council denies the applicant's request to proceed through the development review process. 2. Warren Campbell ITEM/TOPIC: PEC/DRB Update. (15 min.) 3. George Ruther ITEM/TOPIC: A historical summary of the town's ownership and use of the Town-owned condominium unit at 100 East Meadow Drive/Phase V, Vail Village Inn Plaza. (5 min.) BACKGROUND: The Vail Town Council asked staff to review the town's records to better understand the terms by which the town acquired the lower level unit in the condominiums located in Phase V of the Vail Village Inn Plaza. Upon review of the town's records, including staff memos to the Planning & Environmental Commission and the Vail Town Council, it is clearly documented that the developer of the Phase V Condominiums was required to dedicate approximately 4,000 square feet of building space to accommodate a ski museum. While no specific statements regarding the exclusive use of the space could be located in the record, more general statements made about the town's use of the space are contained in the record. A copy of the staff memorandum to the Vail Town Council dated October 16, 2007, has been attached for reference. ACTION REQUESTED OF COUNCIL: No action of Council is requested at this time. 4. Nina Timm ITEM/TOPIC: The owners of two deed restricted Employee Housing Units located at 201 Gore Creek Drive (the Bell Tower building) have requested a release of the deed restriction on EHUs located in the Bell Tower. In exchange for the release, the owners will provide the Town of Vail a Type IV deed restricted unit at 4192 Spruce Way (Altair Vail Inn). (10 min.) ACTION REQUESTED OF COUNCIL: Approve or deny the request. BACKGROUND RATIONALE: It is the desire of the Bell Tower Employee Housing Units owners to remove the two deed restricted EHUs which total 597 square feet, located at the Bell Tower building and replace them with a new deed restricted EHU located at 4192 Spruce Way, which is 1,192 square feet. The existing EHU square feet would then be incorporated into the primary residence located on the third floor of the Bell Tower building. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approves the request subject to confirmation of continued compliance of the Bell Tower building with the Town of Vail Zoning Regulations. 5. Scot Hunn ITEM/TOPIC: An appeal of the Town of Vail Design Review Board's denial of a design review application (DRB07-0330), pursuant to Section 12-11, Design Review, Vail Town Code, to allow for a change to approved plans regarding architectural alterations (exterior materials) to an existing residence, located at 3956 Lupine Drive/Lot 4, Block 2, Bighorn Subdivision, 1St Addition, and setting forth details with regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify the Design Review Board's denial of a design review application (DRB07-0330) pursuant to Section 12-11, Design Review, Vail Town Code. BACKGROUND RATIONALE: On August 15, 2007, the Design Review Board denied a request for a change to approved plans pursuant to Section 12-11, Design Review, Vail Town Code, to allow for a change to approved plans regarding architectural alterations (exterior materials) to an existing residence, located at 3956 Lupine Drive/Lot 4, Block 2, Bighorn Subdivision, 1St Addition. On September 4, 2007, the Appellant filed an appeals form to appeal the Design Review Board's denial of a design review application (DRB07-0330). Please refer to the staff memorandum dated October 16, 2007, for additional information. 6. Scot Hunn ITEM/TOPIC: Discussion of the First Reading of Ordinance No. 31, Series of 2007, an ordinance approving a major amendment to Special Development District No. 4, Vail Cascade, pursuant to Article 12-9A, Special Development District, Vail Town Code, to allow for an increase in the number of dwelling units, located at 1310 Westhaven Drive/Nail Cascade Subdivision, and setting forth details in regard thereto. (PEC07-0058). (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 31, Series of 2007, on first reading. BACKGROUND RATIONALE: On October 24, 2007, the Town of Vail Planning and Environmental Commission held a public hearing on a request for a major amendment to Special Development District No. 4, Vail Cascade, pursuant to Article 12- 9A, Special Development District, Vail Town Code, to allow for an increase in the number of dwelling units, located at 1310 Westhaven Drive/Nail Cascade Subdivision, and setting forth details in regard thereto. (PEC07-0058). Specifically, the Applicant proposes to increase the number of dwelling units from eleven (11) to fourteen (14) within the "CMC" building, with no increase to Gross Residential Floor Area (GRFA). Upon review of the request, the Planning and Environmental Commission voted 6-0-0 to forward a recommendation of approval, with condition, of the request to amend Special Development District No. 4, Vail Cascade, to the Vail Town Council. STAFF RECOMMENDATION: Staff recommends that Town Council approves Ordinance No. 31, Series of 2007, on first reading. 7. Matt Mire ITEM/TOPIC: Discussion of the First reading of Ordinance No. Tom Talbot 23, Series 2007. An Ordinance Deleting Section 5-1-5, Vail Town Code, Regarding Abatement of the Mountain Pine Beetle; Amending Title 5 Vail Town Code with the Addition of Chapter 10 "Abatement of the Mountain Pine Beetle and Wildfire Fuels Reduction"; and Setting Forth Details in Regard Thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, amend or deny first reading of Ordinance No. 23, Series 2007. BACKGROUND: Within the State of Colorado and within the Town there exists a growing mountain pine beetle epidemic. The presence of the mountain pine beetle and beetle infested trees within the Town presents a real and substantial risk to the public health, safety and welfare, including the increased risk of rapidly spreading fire. In addition, the presence of dead or substantially dead trees, regardless of the cause, also presents the increased risk and danger of rapidly spreading fire as described above. As such, certain text amendments are necessary to the Vail Town Code, as they relate to the abatement of the mountain pine beetle, dead or substantially dead trees and other fire fuels to protect the health, safety and welfare of the Town and its inhabitants. STAFF RECOMMENDATION: Approve, amend or deny first reading of Ordinance No. 23, Series 2007. ACTION REQUESTED OF COUNCIL: Approve, amend or deny first reading of Ordinance No. 23, Series 2007. 8. ITEM/TOPIC: Information Update. (10 min.) • Reschedule January 1 Council Meeting. Background Rationale: Because January 1st, Tuesday, would be a regular Council meeting day but serves as the actual New Year's holiday, staff recommends amending the January 1, `08 meeting date to January 8th, with the next regular meeting on the 15th. Due to our Charter, should a first reading occur at the January 8th meeting, it could not have its second reading until the first meeting in February, February 5th. Also, because the annual Community Meeting had been scheduled for Tuesday, January 8th, 2008, staff has re-scheduled that meeting to the fourth Tuesday of the month, January 22nd. Please let staff know if this is a suitable re-scheduling. 9. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 10. Stan Zemler ITEM/TOPIC: Executive Session, pursuant to 1) C.R.S. §24-6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Vail Town owned real property. (2 hrs.) 11. ITEM/TOPIC: Adjournment. (3:50 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, NOVEMBER 6, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. TOWN COUNCIL SPECIAL SESSION /ORGANIZATIONAL MEETING AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:00 NOON, TUESDAY, NOVEMBER 13, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Lorelei Donaldson ITEM/TOPIC: All five newly elected Council Members will be sworn in by the Town Clerk. (10 min.) 2. Lorelei Donaldson ITEM/TOPIC: Town Organizational Meeting: (15 min.) As per Section 3.3 - 3.4 of the Vail Town Charter. Selection of Mayor/Mayor Pro-Tem: "I move be elected as Mayor of the Town of Vail for a two year term which ends at the organizational meeting held by the Council after the regular municipal election in November, 2009." There should be a second to the motion, and then the entire Council is to vote "yes" or "no." r Vote by secret ballot is an option. This would require a verbal motion of approval to be voted upon. r Election of the Mayor Pro-Tem should follow the same procedure with the words "Mayor Pro-Tem" substituted for "Mayor" in the motion. As per Section 7.2 of the Vail Town Charter. Selection of the Municipal Judge: "I move be elected as the Municipal Judge of the Town of Vail for a two year term which ends at the organizational meeting held by the Council after the regular municipal election in November, 2009." There should be a second to the motion, and then the entire Council is to vote "yes" or "no." ,> Vote by secret ballot is an option. This would require a verbal motion of approval to be voted upon. 3. ITEM/TOPIC: Adjournment. (12:25 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, NOVEMBER 20, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. TOWN COUNCIL SPECIAL SESSION /ORGANIZATIONAL MEETING AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:00 NOON, TUESDAY, NOVEMBER 13, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Lorelei Donaldson ITEM/TOPIC: All five newly elected Council Members will be asked to stand and raise their right hands as the Town Clerk administers the oath. (10 min.) 2. Lorelei Donaldson ITEM/TOPIC: Town Organizational Meeting: (15 min.) As per Section 3.3 - 3.4 of the Vail Town Charter. Selection of Mayor/Mayor Pro-Tem: "I move be elected as Mayor of the Town of Vail for a two year term which ends at the organizational meeting held by the Council after the regular municipal election in November, 2009." There should be a second to the motion, and then the entire Council is to vote "yes" or "no." ,> Vote by secret ballot is an option. This would require a verbal motion of approval to be voted upon. ,> Election of the Mayor Pro-Tem should follow the same procedure with the words "Mayor Pro-Tem" substituted for "Mayor" in the motion. As per Section 7.2 of the Vail Town Charter. Selection of the Municipal Judge: "I move be elected as the Municipal Judge of the Town of Vail for a two year term which ends at the organizational meeting held by the Council after the regular municipal election in November, 2009." There should be a second to the motion, and then the entire Council is to vote "yes" or "no." r Vote by secret ballot is an option. This would require a verbal motion of approval to be voted upon. 3. ITEM/TOPIC: Adjournment. (12:25 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, NOVEMBER 20, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., TUESDAY, NOVEMBER 20, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Warren Campbell ITEM/TOPIC: PEC/DRB Update. (15 min.) 2. Pam Brandmeyer ITEM/TOPIC: Committee assignment informational discussion. (Please refer to Evening Meeting Agenda) (15 min.) 3. Rachel Friede ITEM/TOPIC: Discussion of the first reading of Ordinance No. 32, Series of 2007, an Ordinance to enact prescribed regulation amendments to Title 11, Sign Regulations, and Title 12, Zoning Regulations, Vail Town Code, to allow for amendments to regulations pertaining to outdoor display, sales signs, menu boards, and setting forth details in regard thereto. (30 min.) ACTION REQUESTED OF COUNCIL: Staff requests that the Vail Town Council approve, approve with modifications, or deny Ordinance No. 32, Series of 2007, on first reading. RECOMMENDATION: Staff recommends approval with modifications of Ordinance No. 32, Series of 2007, on first reading. 4. Scot Hunn ITEM/TOPIC: Discussion of the first reading of Ordinance No. 34, Series of 2007, an ordinance amending the Official Zoning Map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; Rezoning Lot 8B, Block 2, Vail Potato Patch, from High Density Multiple Family (HDMF) District to Housing (H) District, and setting forth details in regard thereto.. (PEC07-0059). (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 34, Series of 2007, on first reading. BACKGROUND RATIONALE: On October 8, 2007, the Town of Vail Planning and Environmental Commission held a public hearing on a request to amend the Official Zoning Map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; Rezoning Lot 8B, Block 2, Vail Potato Patch, from High Density Multiple Family (HDMF) District to Housing (H) District, and setting forth details in regard thereto. (PEC07-0059). Upon review of the request, the Planning and Environmental Commission voted unanimously (5-0-0) to forward a recommendation of approval of the request to amend the Official Zoning Map to the Vail Town Council. STAFF RECOMMENDATION: Staff recommends that Town Council approves Ordinance No. 34, Series of 2007, on first reading. 5. Scot Hunn ITEM/TOPIC: Discussion of the first reading of Ordinance No. 35, Series of 2007, an ordinance amending Sections 12-61-3, Conditional Uses, and 12-16-7, Use Specific Criteria and Standards, Vail Town Code, to add "Professional Offices and Business Offices" to the list of allowable conditional uses in the Housing (H) District, and setting forth details in regard thereto. (PEC07-0059) (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 35, Series of 2007, on first reading. BACKGROUND RATIONALE: On October 8, 2007, the Town of Vail Planning and Environmental Commission (PEC) held a public hearing on the request for a text amendment to the Vail Town Code. Upon consideration of the request, the Commission unanimously (5-0-0) to forward a recommendation of approval of the text amendment request to the Vail Town Council. STAFF RECOMMENDATION: Staff recommends that Town Council approves Ordinance No. 35, Series of 2007, on first reading. 6. ITEM/TOPIC: Information Update. (10 min.) 7. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 8. ITEM/TOPIC: Executive Session, pursuant to 1) C.R.S. §24-6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Satisfaction of Vail Resorts Development Company housing obligation; leasing Town owned property; and Use Tax. (90 min.) 9. ITEM/TOPIC: Adjournment. (4:10 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, DECEMBER 4, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:00 NOON, TUESDAY, DECEMBER 4, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Council will be served lunch. 1. ITEM/TOPIC: Discussion of Real Estate Transfer Tax (RETT) use. (30 minutes) 2. Matt Mire ITEM/TOPIC: Town Council training in legal and practical issues George Ruther in Quasi-Judicial Proceedings, reducing the risks of liability and Tami Tanoue council's role in the development review process. (90 min.) 3. Warren Campbell ITEM/TOPIC: PEC/DRB Update. (15 min.) 4. Rachel Friede ITEM/TOPIC: Discussion of the first reading of Ordinance 33, Series of 2007, an Ordinance to enact prescribed regulation amendments to Title 12, Vail Town Code, to require public art for certain new development and redevelopment projects in Lionshead Mixed Use 1, Lionshead Mixed Use 2, Public Accommodations, Public Accommodations 2, Commercial Core 1, Commercial Core 2, Commercial Core 3, Ski Base Recreation, and Ski Base Recreation 2, and setting forth details in regard thereto. (20 min.) ACTION REQUESTED OF COUNCIL: Staff requests the Vail Town Council approve, approve with modifications, or deny Ordinance No. 33, Series of 2007, on first reading. RECOMMENDATION: Staff recommends the Vail Town Council approve Ordinance No. 33, Series of 2007, on first reading. 5. Kathleen Halloran ITEM/TOPIC: DISCUSSION OF THE FIRST READING OF ORDINANCE NO. 38, SERIES OF 2007, AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH SERVICES FUND AND HEAVY EQUIPMENT FUND OF THE 2007 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. (20 min.) ACTION REQUESTED OF COUNCIL: Ask any questions or give any comments regarding the 3rd supplemental of 2007, Ordinance No. 38, Series of 2007, an ordinance making supplemental appropriations to the Town of Vail 2007 budget, in preparation for approving the first reading during the evening session. BACKGROUND RATIONALE: To be provided in a separate memo. STAFF RECOMMENDATION: Staff recommends that the Town Council approves Ordinance No. 38, Series of 2007, upon first reading this evening. 6. ITEM/TOPIC: Information Update. (10 min.) • Update on awarding Chamonix/Wendy's Parcel Master- Planning. • Seibert Circle Update. 7. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 8. ITEM/TOPIC: Executive Session, pursuant to 1) C.R.S. §24-6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Satisfaction of Vail Resorts Development Company housing obligation. 2) C.R.S. §24-6- 402(4)(b) - to receive legal advice on specific legal questions, Re: Use Tax. (60 min.) 9. ITEM/TOPIC: Adjournment. (4:15 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, DECEMBER 18, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. TOWN COUNCIL SPECIAL SESSION VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:00 P.M., TUESDAY, DECEMBER 11, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Matt Mire ITEM/TOPIC: Executive Session, pursuant to 1) C.R.S. §24-6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Satisfaction of Vail Resorts Development Company housing obligation. (60 min.) 2. Stan Zemler ITEM/TOPIC: Proposed amendment to the Core Site Development Agreement as it relates to the employee housing obligation. (60 min.) BACKGROUND: Council will consider proposed amendment to the core site development agreement as it relates to the requirement for employee housing. ACTION REQUESTED OF COUNCIL: Consider proposed amendment to the Core Site Development Agreement as it relates to the housing obligation. STAFF RECOMMENDATION: N/A 3. ITEM/TOPIC: Adjournment. (4:00 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, DECEMBER 18, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 11:30 A.M., TUESDAY, DECEMBER 18, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Nina Timm ITEM/TOPIC: (Site Visit) The owners of two deed restricted Employee Housing Units located at 201 Gore Creek Drive (the Bell Tower building) have requested a release of the deed restriction on EHUs located in the Bell Tower. In exchange for the release, the owners are offering to provide the Town of Vail a Type IV deed restricted unit at 4192 Spruce Way (Altair Vail Inn). (30 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions or deny the request. BACKGROUND RATIONALE: It is the desire of the Bell Tower Employee Housing Units owners to remove the two deed restricted EHUs which total 597 square feet, located at the Bell Tower building and replace them with a new deed restricted EHU located at 4192 Spruce Way #A-201, which is 1,192 square feet. The existing EHU square feet would then be incorporated into the primary residence located on the third floor of the Bell Tower building. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approves the request subject to the applicant providing Altair Vail # A-201 as a price appreciation capped, for-sale unit with a maximum initial sales price of $178,650 to a qualified employee on the existing Town of Vail Master Resale Lottery List. Break for Lunch (15 min.) 2. Pam Brandmeyer ITEM/TOPIC: Interviews for the Commission on Special Events (CSE), Vail Local Marketing District Advisory Council (VLMDAC), Design Review Board (DRB), and Planning & Environmental Commission (PEC) boards. (2 hrs.) ACTION REQUESTED OF COUNCIL: 1) Please interview the Commission on Special Events (CSE) applicants at the worksession and appoint four applicants to the CSE (terms expire December 31, 2009) at the evening meeting; and 2) Please interview the Vail Local Marketing Board Advisory Council (VLMDAC) applicants at the work session and appoint four applicants to the VLMDAC (terms expire December 31, 2009) at the evening meeting. 3) Please interview the Design Review Board (DRB) applicants at the work session and appoint one applicant to the DRB (to fill in the term vacated by Margaret Rogers, term expires March 31, 2008) at the evening meeting. 4) Please interview the Planning and Environmental Commission (PEC) applicants at the work session and appoint one applicant to the PEC (to fill the term vacated by Dick Cleveland, term expires March 31, 2008) at the evening meeting. BACKGROUND RATIONALE: CSE: Members of the CSE shall serve at the will of the Town Council. The CSE shall support the Town Council's goals and objectives and makes decisions in alignment with the Town Council's marketing direction. The mission of the CSE is to support street entertainment and special events for vitality, year-round fun, sense of community and increased quality of experience for guests and residents. The Functions and/or duties of CSE shall include, but are not limited to: hiring and overseeing a director and/or staff, as well as event producers and/or promoters; creating, funding and seeking special events for the Town of Vail; evaluating event applications and event success; submitting an annual budget for operations and events; coordinating the community calendar for special events; seeking out additional funding for special events through sponsorships and donations; evaluating and executing contracts for special events; and all other functions as directed by the Town Council. There are currently four vacancies on the CSE. The Town received seven (7) applications for the vacancies. Three applicants are incumbent members of the CSE (noted by asterisks below). The Council shall interview each applicant at the work session and then appoint three applicants to the CSE at the evening meeting. The applicants are as follows Bobby Bank* Mark Cervantes Stephen Connolly* Tom Gorman Rayla Kundolf Robert McKown Scott Stoughton* I have enclosed an attendance summary and potential questions to ask the applicants for the CSE for your review. VLMDAC: The mission of the VLMDAC is to strengthen the area economy by attracting visitors to Vail in the May to October time frame. Per C.R.S. 29-5-111 General powers of district. (1)(g) All applicants must be "owners of property within the boundaries of the district," which includes by definition corporations or entities which own property "within the boundaries of the district." Should an entity be appointed to this advisory council, it would then be up to that entity to appoint its designee. Additionally, owners of "taxable personal property" will be considered for appointment. There are currently four vacancies on the VLMDAC. The Town received nine (9) applications for the vacancies. Three applicants are incumbent members of the VLMDAC (noted by asterisks below). The Council needs to interview each applicant at the work session and then appoint four applicants to the Vail Local Marketing District Advisory Council at the evening meeting. The applicants are as follows: Mark Cervantes John Dawsey* Tom Gorman Michelle Kobelan John Monson Laurie Mullen* Peter Hayda* Stephen Connolly Susie Tjossem I have enclosed an attendance summary and potential questions to ask the applicants for the VLMDAC for your review. PEC: Members of the PEC must be registered voters and residents of the Town of Vail. Duties of the seven-member PEC include review and determination of requests for variances and conditional use permits, and recommendation to Town Council on special development districts, subdivisions, rezonings, various Town of Vail proposed plans and other community matters. The term of the interim appointment begins December 19, 2007 and expires on March 31, 2008, (this is an interim appointment to finish out the term for Dick Cleveland, who was recently elected to the Town Council). There is currently one vacancy for PEC, The Town received two (2) applications for the PEC. It is requested that the Town Council interview each applicant at the work session and then appoint one applicant to the PEC at the evening meeting. The applicants are as follows: Tom Gorman Susie Tjossem DRB: Members of the DRB must be residents of the Town of Vail. Duties of the five-member DRB include reviewing the design of new structures, remodels, sign requests, landscaping plans and other architectural and aesthetic matters. The term of this appointment begins on December 19, 2007 and expires on March 31, 2008, (this is an interim appointment to finish out the term for Margaret Rogers, who was recently elected to the Town Council). There is currently one vacancy for DRB, The Town received two (2) applications for the DRB. It is requested that the Town Council interview each applicant at the work session and then appoint one applicant to the DRB at the evening meeting. The applicants are as follows: Elizabeth Plante Susie Tjossem RECOMMENDATION: Appoint four persons to the CSE; four persons to the VLMDAC; terms to end December 31, 2009. Also, appoint one person to the PEC and one person to the DRB. to fill the seats vacated by Dick Cleveland and Margaret Rogers, each term to end March 31, 2008. 3. Warren Campbell ITEM/TOPIC: PEC/DRB Update. (15 min.) 4. Chuck Ogilby ITEM/TOPIC: Northwest Colorado Council of Governments (NWCCOG) Water Quality/Quantity Update. (30 min.) 5. George Ruther ITEM/TOPIC: Vail's Front Door/Vista Bahn Ski Yard. (10 min.) BACKGROUND RATIONALE: Discuss opportunities for future World Cup races and special events venues. (10 minutes) 6. Rachel Friede ITEM/TOPIC: A work session to discuss a prescribed regulations amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to Chapter 14-10, Design Review Standards and Guidelines, Vail Town Code, in order to amend the wildfire roofing regulations requiring Class A roof assemblies or Class A roof materials in the Town of Vail, and setting forth details in regard thereto. (15 min.) BACKGROUND RATIONALE: In 2006, Town Departments including Fire, Planning, Building, and Environment Health collaborated to draft Wildfire Regulations that would reduce the risk of destruction of property and the spreading of wildfires. In an effort to provide the greatest improvement of building safety while minimizing Staff time commitments, Staff proposed to require fire- resistant roofs. Combustible roofing materials contribute to the spreading of fire by emanating firebrands that travel from one home to the next, and between homes and the forest. This effort resulted in the adoption of Ordinance No. 3, Series of 2007 on February 6, 2007, an ordinance requiring all structures within the Town of Vail have Class A roof assemblies or Class A roof covering materials, and expressly banning wood shake and wood shingles. Since the regulations were enacted, there have been development review applications for certain changes to nonconforming roofs that have conflicted with aesthetic requirements for materials and two-family dwellings. Title 14 requires compatibility among exterior materials applied to both sides of two-family dwellings, which the Design Review Board has consistently interpreted to require uniform roof covering materials for duplex units. However, the Design Review Board recently allowed one side of a non- conforming duplex to reroof from wood shake to a synthetic shake, while the other side was not required to reroof at the same time. There have also been cases of single-family residences with multiple roof covering materials approved. The Vail Town Council commended the Design Review Board for their creative solutions in these situations. To address the issue of nonconformity, Staff is proposing amendments to Chapter 14-10, Design Review Standards and Guidelines, Vail Town Code. On December 10, 2007, the PEC made a recommendation of approval, with modifications, to the Vail Town Council. The PEC recommended that nonconforming structures be allowed a 500 square foot addition without having to re-roof the entire structure to come into compliance. They also requested that the Design Review Board be given more latitude in allowing creative solutions to design issues. The last modification was to require a complete reroof after 50% of the roof is replaced as maintenance or repair. ACTION REQUESTED OF COUNCIL: Staff requests that the Vail Town Council listen to the presentation, ask any pertinent questions, and provide comments to Staff. Because this is a worksession, Staff does not request that any action be taken at this time. 7. Rachel Friede ITEM/TOPIC: Discussion of Second reading of Ordinance No. 32, Series of 2007, an Ordinance to enact prescribed regulation amendments to Title 11, Sign Regulations, and Title 12, Zoning Regulations, Vail Town Code, to allow for amendments to regulations pertaining to outdoor display, sales signs, menu boards, and setting forth details in regard thereto. (10 min.) BACKGROUND RATIONALE: On October 8, 2007, the PEC made a recommendation to the Vail Town Council of approval, with modifications. The PEC worked through the text amendments and came up with compromises on the text amendments that are now proposed in the ordinance. On November 20, 2007, the Vail Town Council unanimously approved, with modifications, Ordinance No. 32, Series of 2007, on first reading. The modifications to Ordinance No. 32, Series of 2007, included limiting display boxes to two per business frontage and allowing specials boards to be freestanding when practical difficulties exist for the specials boards to be attached to menu boxes. The Vail Town Council also requested that staff draft regulations for a leasing program of town-owned property to be used for outdoor display of retail goods. The leasing program is being proposed as a new Chapter in Title 8, Public Ways and Property, Vail Town Code, and is included as part of Ordinance No. 32, Series of 2007. ACTION REQUESTED OF COUNCIL: Staff requests that the Vail Town Council approve, approve with modifications, or deny Ordinance No. 32, Series of 2007, on second reading. RECOMMENDATION: Staff recommends that the Vail Town Council approve Ordinance No. 32, Series of 2007, on second reading. 8. Scot Hunn ITEM/TOPIC: Discussion of First reading of Ordinance No. 40, Series of 2007, an ordinance approving a major amendment to a Special Development District, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an amendment to Special Development District No. 17, Rams-Horn Lodge Condominiums, for the specific purpose of allowing the remodel and addition to the Rams-Horn Lodge Condominium building, located at 416 Vail Valley Drive; Lot A, Block 3 and Tract F, Vail Village 5th Filing (PEC07-0038). (20 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 40, Series of 2007, on first reading. BACKGROUND RATIONALE: On November 26, 2007, the Town of Vail Planning and Environmental Commission held a public hearing on a request for a major amendment to Special Development District No. 17, Rams-Horn Lodge Condominiums, to allow for the remodel and addition to the Rams-Horn Lodge building. Specifically, the Applicant proposes to add a forth story to the existing three story building to increase the number of dwelling units from fourteen (14) to sixteen (16), and to increase the number of attached accommodation units from twenty-one (21) to twenty-four (24). As well, the remodel is proposed to allow for the expansion of certain existing units, the expansion and enhancement of common lobby area and the addition of one (1) on-site employee housing unit. Upon review of the request, the Planning and Environmental Commission voted 5-0-1 (Pierce recused) to forward a recommendation of approval, with conditions, of the request to amend Special Development District No. 17, Rams-Horn Lodge Condominiums, to the Vail Town Council. STAFF RECOMMENDATION: Staff recommends that Town Council approves Ordinance No. 40, Series of 2007, on first reading. 9. ITEM/TOPIC: Information Update. (10 min.) • Update on the award of Chamonix/Wendy's parcels master planning. • Next Bus follow up. • A Guide to Making Your Voice Heard at Town Hall. • Council Retreat Topics. (Draft) 10. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 11. ITEM/TOPIC: Adjournment. (4:15 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, JANUARY 8, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS.