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2007-03-13 Support Documentation Town Council Evening Session
r TOWN COUNCIL EVENING SESSION AGENDA 6:00 P.M. TUESDAY, MARCH 13, 2007 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEMITOPIC: Citizen Participation. (10 min.) 2. ITEMITOPIC: Town Manager's Report. (10 min.) • Revenue Update. • Notification process for the wildlife-resistant containers. 3. Rob Katz ITEMITOPIC: West LionsHead "Green" Development. (15 min.) 4. ITEMITOPIC: Consent Agenda. (5 min.) a. Minutes from February 6 and February 20, 2007. 5. Maribeth Gustofson ITEMITOPIC: Presentation of appreciation awards to the Town of USES Vail and Vail Fire Department. (5 min.) 6. Dwight Henninger 1TEMITOPIC: Wildfire Mitigation, Response and Evacuation plans for 2007. (45 min.) Action Requested of Council: Approve, approve with amendments; the 2007 mitigation plan from the approved 2007 Forest Health project budget. Authorize up to $145,200 from the RETT fund during the next supplemental budget process for implementation of a 6 person hand crew, a community education program and Fire Department wildfire training. Background Rationale: Phil Bowden of the US Forest Service wilt present a brief overview of the potential wildfire behavior in Vail and discuss the planned mitigation efforts for this year and the next four summers. Fire Chief John Gulick will present the Vail Fire Department and other local fire agencies response plans for a wildiand fire in Vaii and present response scenarios as they might occur within the community. Police Chief Dwight Henninger will provide an overview of the town's evacuation plan and other town department's responsibilities during a wildfire. Marc 1 1 1 Mullenix, a consultant the town has hired to review the town's wildfire preparation efforts will discuss his findings and recommendations. Included in the findings are the recommendations to fund a 6 person hand crew, provide additional training far Vail Fire personnel and increase the presence of the community "Fire Wise" information program. Staff Recommendation: Approve the 2007 mitigation plan and additional plan items. 7. Kathleen Hallaron ITEMITOPIC: 2006 Year-end investment Report. (5 min.) ACTION REQUESTED OF COUNCIL: No formal action requested -information only. BACKGROUND RATIONALE: Section 2-2-8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report for each quarter. This agenda item is a presentation of the town's investment report as of December 31, 2006. 8. Bill Gibson ITEMITOPIC: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Design Review Board's denial of a design review application for a minor alteratian, pursuant to Chapter 12- 11, Design Review, Vail Town Code, to allow for storefront facade renovations, located at 610 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3, and .setting forth details in regard thereto. (DRB06-0540) (15 min.) ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify the Design Review Board's denial of the design review application pursuant to Section 12-3-3, Appeals, Vail Town Code. BACKGROUND RATIONALE: On February 21, 2007, the Design Review Board held a public hearing to consider a design review application for a minor alteration to allow for storefront facade renovations to the Landmark Building, located at 610 West LionsHead Circle. Upon review of the application, the Board voted 2-2 (Dantas and Dorward in favor; Dunning and Rogers opposed} to approve the application. The motion for approval failed by a split vote and the application was therefore denied. 9. Andy Knudtsen ITEMITOPIC: LionsHead Parking Structure Proposal - Stan Zemler Economic Planning Systems (EPS) will present their independent EPS financial analysis of the LionsHead Parking Structure redevelopment proposal submitted by The Open/Hillwood Partnership (OHP). Staff will report on sequencing issues as analyzed by the Beck Group and appraisals prepared by Bowes and Company and Rocky Mountain Valuations. (60 min.) 2 l ACTION REQUESTED OF COUNCIL: Listen to and discuss the information presented. Provide direction to staff concerning any additional information needed to make a decision on March 20th. BACKGROUND RATIONALE: In May, 2006, the town issued a request for proposals (RFP) for the potential redevelopment of the LionsHead Parking Structure. Two developers submifted proposals which have been presented and discussed with Council and the public over several months. In mid-February, one developer withdrew, leaving OpenHospitality/Hillwood Capital Partnership as the only proposal under consideration. During the process to date, three issues were identified as needing independent analysis: valuation of the property by two independent appraisals; sequencing demolition and reconstruction of the existing parking so that no spaces are lost during the ski season; and financial aspects of the project including the developer's ability to complete the project, the proposed financing structure, and the value of public benefits. STAFF RECOMMENDATION: Staff recommends an agenda item on March 20th for public input and further discussion. At that time, staff plans to 1. request permission to enter into a 120-day exclusive negotiation with OHP for the redevelopment of the LionsHead Parking structure and 2. to simultaneously review and evaluate OHP's proposal to redevelop Timber Ridge. 10. George Ruther ITEM/TOPIC: First reading of an ordinance amending Title 12, Nina. Timm Zoning Regulations, Vail Town Code, by the addition of new definitions to Section 12-2-2, and the adoption of a new Chapter 23, entitled Commercial Linkage, and setting forth details in regard thereto. (30 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 7, Series of 2007, on first reading BACKGROUND RATIONALE: On November 7, 2006, the Vail Town Council directed the Community Development Department to prepare text amendments to the Zoning Regulations to adopt commercial linkage and inclusionary zoning as tools to achieve the Town Council's stated goal of ensuring that employee housing is available for at least 30% of the new employees generated by new development within the Town of Vail. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approves Ordinance No. 7, Series of 2007, upon first reading. 11. George Ruther 1TEMITOPIC: First Reading of an ordinance amending Title 12, 3 Nina Timm Zoning Regulations, Vail Town Code, by the addition of new definitions to Section 12-2-2, and the adoption of a new Chapter 24, entitled Inclusionary Zoning, and setting forth details in regard thereto. (30 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 8, Series of 2007, on first reading BACKGROUND RATIONALE: On November 7, 2006, the Vail Town Council directed the Community Development Department to prepare text amendments to the Zoning Regulations to adopt commercial linkage and inclusionary zoning as tools to achieve the Town Council's stated goal of ensuring that employee housing is available for at least 30°I° of the new employees generated by new development within the Town of Vail. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approves Ordinance No. 8, Series of 2007, upon first reading. 12. George Ruther ITEM/TOPIC: First Reading of an ordinance repealing and re- Nina Timm enacting Chapter 12-13, Employee Housing, Title 12, Zoning Regulations, Vail Town Code, to allow for revisions to the employee housing regulations; and setting forth details in regard thereto. (30 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 9, Series of 2007, on first reading. BACKGROUND RATIONALE: On November 7, 2006, the Vail Town Council directed the Community Development Department to prepare text amendments to the Zoning Regulations to adopt commercial linkage and inclusionary zoning as tools to achieve the Town Council's stated goal of ensuring that employee housing is available for at least 30% of the new employees generated by new development within the Town of Vail. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approves Ordinance No. 9, Series of 2007, upon first reading. 13. George Ruther ITEMITOPIC: A resolution establishing the "2007 Payment Of Fee- • /n-Lied' fee for the Mitigation Of Employee Housing as prescribed in Chapter 12-23, Commercial Linkage, and Chapter 12-24, Inclusionary Zoning, Title 12, Zoning Regulations, Vail Town Code; and setting forth details in regard thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Resolution 6, Series of 2007. 4 a BACKGROUND RATIONALE: On April 3, 2007, the Vail Town Council will be considering the adoption of Ordinances No. 7 & 9, Series of 2007, establishing new regulations for commercial . linkage and inclusionary zoning. As allowed by the new regulations, a payment of fee-in-lieu option exists for mitigating required employee housing. The purpose of this resolution is to establish the "2007 Payment Of Fee-In-Lieu" fee. STAFF RECOMMENDATION: Staff recommends that the Vail Town Council approves Resolution 6, Series. of 2007. 14. Mike McGee ITEM/TOPIC: Second reading of Ordinance No. 1, Series of 2007 Matt Mire An ordinance amending title 10, Vail Town Code; adopting chapter 3, "in-building public safety radio system coverage"; providing minimum standards for in-building radio system coverage; and setting forth details in regard thereto. (10 min.) . ACTION REQUESTED OF COUNCIL: Table Ordinance No. 1, Series of 2007. BACKGROUND RATIONALE: The ability of police, fire, ambulance and other emergency providers and personnel to communicate with each other within buildings and structures, and to communicate from within structures and buildings to personnel and locations outside of the building and structures, is vital to the public and these responding agencies. A breakdown in communications among emergency responders and public safety personnel creates a serious risk of harm to and is a serious threat to the safety and welfare of emergency personnel, the citizens of the Town of Vail and the public in general. STAFF RECOMMENDATION: Table Ordinance No. 1, Series of 2007. 15. Steve Wright ITEMITOPIC: Second reading of Ordinance No. 6, Series 2007. Matt Mire An ordinance designating certain streets and highways within the Town of Vail as off-highway vehicle routes for municipal use of off- highway vehicles; and setting forth details in regard thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Approve Ordinance No. 6, Series 2007. BACKGROUND: The Town's Public Works `Department has purchased Off-Highway Vehicles, as defined by C.R.S. § 33-14.5- 101, to use for municipal maintenance. Pursuant to C.R.S. § 33- 14.5-110, any county, city and county, city, or town acting by its governing body may regulate the operation of Off-Highway Vehicles on public lands, waters, and property under its jurisdiction and on streets and highways within its boundaries by 5 resolution or ordinance of the governing body and by giving appropriate notice thereof. STAFF RECOMMENDATION: Approve Ordinance No. 6, Series 2007. 16. Matt Mire ITEMITOPIC: Resolution Number 7, Series 2007. A Resolution Approving the Budget Amendment of the Vail Local Marketing District, for its Fiscal Year January 1, 2007 through December 31, 2007. (5 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with amendments, or deny Resolution No. 7, Series 2007. BACKGROUND: The Vail Local Marketing District (the "VLMD") has presented the Council with an amendment to the 2007 budget, appropriating two hundred ten thousand dollars ($245,000.00) for marketing related expenditures. Pursuant to C.R.S. § 29-25-110, the operating plan may, from time to time, be amended by the district with the approval of the local government. STAFF RECOMMENDATION: Approve, approve with amendments, or deny Resolution No. 7, Series 2007. 17. ITEM/TOPIC: Adjournment. (10:45 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, MARCH 20, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 48-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. 6 VAIL LOCAL MARKETING DISTRICT 12:15 P.M., TUESDAY, MARCH 13, 2007 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Council will be served lunch. 1. Kathleen Halloran ITEM/TOPIC: Resolution No. 1, Series 2007, A Resolution Adopting an Amendment to the Budget and Making Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local Marketing Districts, for its Fiscal Year January 1, 2007 through December 31, 2007; and Setting Forth Details in Regard Thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with amendments, or deny Resolution No. 1, Series 2007. BACKGROUND: Contingencies have arisen during the fiscal year 2007 which could not have been reasonably foreseen or anticipated by the Vail Local Marketing District Board (the "VLMD") at the time it enacted Resolution No. 23, Series 2006, adopting the 2007 Budget for the VLMD of Vail, Colorado. In accordance with C.R.S. §29-1-106 a notice of budget hearing has been published. STAFF RECOMMENDATION: Approve, approve with amendments, or deny Resolution No. 1, Series 2007. 2. Matt Mire ITEMlTOPIC: Resolution No. 2, Series 2007, A Resolution Designating the Chairperson of the Vail Local Marketing District Advisory Council as a Signer for the Purposes of Contracting on Behalf of the Vail Local Marketing District; and Setting Forth Details in Regard Thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with amendments, or deny Resolution No. 2, Series 2007. BACKGROUND: The Vail Local Marketing District (the "District") has the power to designate individuals to execute agreements and to bind the District contractually, subject to the approval of the expenditure by the District in its 2007 annual Operating Plan. The District wishes to authorize the Chairperson of the Vail Local ~ Marketing District Advisory Council (the "VLMDAC") to execute agreements on behalf of the District, only those agreements as approved via the District's 2007 annual Operating Plan, and as approved by the Vail Town Attorney. STAFF RECOMMENDATION: Approve, approve with amendments, or deny Resolution No. 2, Series 2007. 3. Matt Mire ITEMlTOPIC: Motion to retain John Dawsey on the Vail Local Marketing District Advisory Council (the "VLMDAC") as a representative of Vail Resorts Inc. (15 min.) ACTION REQUESTED OF COUNCIL: Move to retain John Dawsey on the VLMDAC despite his recent change in employment. BACKGROUND RATIONALE: At the previous meeting of the VLMD, the VLMD board decided to retain John Dawsey on the. VLMDAC, despite his change in employment which will result in two Vail Resorts' employees being members of the VLMDAC. 4. ITEM/TOPIC: Adjournment. (12:45 p.m.) Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. VAIL LOCAL MARKETING DISTRICT RESOLUTION NO. 1 SERIES 2007 A RESOLUTION ADOPTING AN AMENDMENT TO THE BUDGET AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES AND LIABILITIES OF THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL YEAR JANUARY 1, 2007 THROUGH DECEMBER 31, 2007; AND SE r rtNG FORTH DETAILS IN REGARD THERETO WHEREAS, contingencies have arisen during the fiscal year 2007 which could not have been reasonably foreseen or anticipated by the Vail Local Marketing District Board (the "VEND") at the time it enacted Resolution No. 23, Series 2006, adopting the 2007 Budget for the VLMD of Vail, Colorado; and WHEREAS, in accordance with C.R.S. §29-1-106 a notice of budget hearing has been published. NOW THEREFORE, LET IT BE RESOLVED by the Vail Local Marketing District of Vail, Colorado, as follows: 1. The VLMD adopts the amended budget and appropriates additional $245,000 for marketing related expenditures beginning on the first day of January, 2007, and ending on the 31St day of December, 2007. 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 13~' day of March, 2007. Rodney E. Slifer, Chairman ATTEST: Greg Moffet, Secretary Resolution No. 1, Series 2007 VAIL LOCAL MARKETING DISTRICT RESOLUTION N0.2 Series of 2007 A RESOLUTION DESIGNATING THE CHAIRPERSON OF THE VAIL LOCAL MARKETING DISTRICT ADVISORY COUNCIL AS A SIGNER, FOR PURPOSES OF CONTRACTING ON BEHALF OF THE VAIL LOCAL MARKETING DISTRICT; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Vail Local Mazketing District (the "District") has the power to designate individuals to execute agreements and to bind the District contractually, subject to the approval of the expenditure by the District in its 2007 annual Operating PIan; and WHEREAS, the District wishes to authorize the Chairperson of the Vail Local Marketing District Advisory Council (the "VLMDAC") to execute agreements on behalf of the District, only those agreements as approved via the District's 2007 annual Operating Plan, and as approved by the Vail Town Attorney. NOW, THEREFORE, BE IT RESOLVED by the Vail Local Marketing District of Vail, Colorado, as follows: 1. The Chairperson for the VLMDAC shall be authorized to execute agreements on behalf of the District as approved by the Vail Town Attorney. This grant of authority shall extend only to those agreements necessary to fully comply with the approved 2007 annual Operating Plan of the VLMD, as amended. 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 13~' day of March, 2007. Rodney E. Slifer, Chairman ATTEST: Greg Moffet, Secretary Resolution No. 2, Series 2007 Vail Local Marketing District ~ 2007 Proposed Budget 06 Forecast 07 Budget 07 Supplemental 07 Forecast Income 310 • Lodging Tax 1,925,504 1,690,000 1,890,000 399 Interest Income Total Income Expense 6301 -Destination Advertising - 138,000 10,000 148,000 6302 • Front Range - 6302.06 • Advertising 318,248 342,000 90,000 432,000 6302.07 • Partnerships 40,000 40,000 57,500 97,500 Total 6302 • Front Range 358,246 382,000 147,500 529,500 6303 • Groups and Meetings 6303.01 • PrintAdvertising 90,398 90,000 90,000 6303.03 • Marketing Services 38,000 36,000 36,000 6303.04 • Travel/Tradeshows 88,002 84,000 10,000 94,000 6303.05 • Memberships 4,326 5,500 5,500 6303.07 • Collateral 43,163 - - 6303.11 • Familiarization Trips 24,787 30,000 5,000 35,000 6303.15 • Public Relations 10,000 10,000 10,000 6303.17 • Direct Sales 11,430 11,500 11,500 6303 • Groups and Meetings 308,106 287,000 15,000 282,000 6304 • public Relations Expenses 81,262 92,500 15,000 107,500 6305 • Fulfillment 7,635 5,000 S,OOD 6306 • Photography 69,462 57,000 57,000 6307 • Research 39,149 27,000 27,000 6310 • Admin Miscellaneous 4,448 5,000 5,000 6311 • Database Mgmt & Direct Mail 67,182 6,000 6,000 6314 • Collateral 10,222 24,000 24,000 6315 • Web & Email Marketing 22,982 58,000 58,000 6316 • Events 50,000 53,000 53,000 6317 • Cross Sell 142,039 3,500 3,500 6400 • Contingency - 33,000 33,000 7000 • Professional Fees 7001 • Legal and Accounting 19,361 18,000 18,000 7003 • Advertising Agent Fees 62,597 84,000 84,000 7004 • Media Agency Fees 19,995 20,000 20,000 7007 • Marketing Coordination-WCTB 134,208 115,000 115,000 7008 • PR -Professional Fees 75,000 75,000 15,000 90,000 7009 • Web Site 118,214 77,000 20,000 97,000 7010 • Strategic Advisory Fess 40,000 35,000 35,000 7011 • Partnership 30,583 30,000 22,500 52,500 7012 • Air Service 17,718 20,000 20,000 7013 • Concierge Program 20,000 28,000 28,000 7014 • TOV Loan Repayment 100,000 37,000 37,000 Total 7000 • Professional Fees 635,676 539,000 57,500 596,500 8000•InterestExpense Total Expense 1,796,607 1,690,000 245,000 1,935,000 Net Income 128,897 - (245,000) Beginning Fund Balance 696,895 825,792 625,792 Ending Fund Balance' 825,792 825,792 580,792 'Includes TOV Capital Contribution 37,000 - Ending Fund Percentage of 2007 Budget Revenue 34.37% Page 1 of 1 ~ a. There's no eomparison~ Memo To: Vail Local Marketing District From: Vail Local Marketing District Advisory Council Date: 03/08!07 Re: Vail Local Marketing District Supplemental Budget Request The Vail Local Marketing District Advisory Council recommends that the Vail Local Marketing District approve a supplemental budget appropriation request of $245,000.00 for the following: $80,000 -Fall Front Range Promotion -Untraditional Marketing TOV Budget Codes 6302.07 8: 7011 Funds are requested to initiate a fourth Front Range promotion centered on Fall messaging (Oktoberfest, Autumn leaves, golf and Vail Farmers Market, dining & spa, etc.). The promotion would include customized programming. • Initiative to go beyond retail pricing messaging to better leverage Vait's assets • Weekend promotions would be highlighted by supplemental programming and offerings created by Untraditional Marketing to enhance the Vail Fall experience for guests $90,000 -Front Range Advertising -Horton Lantz 8~ Low TOV Budget Code 6302.06 An additional $90K is requested to target the Front Range from July through mid-August. • Drive incremental mid-week overnight visits from the Front Range • Focus advertising during July through mid-August when the Front Range will not be receiving any other promotional messages $10,000 -Incremental Destination Online Media Buy -Horton Lantz 8~ Low TOV Budget Code 6301 HL2 requests an increase to the existing destination online media campaign. The incremental spend will focus on further promoting Vail to the Chicago and Dallas markets. HL2 will provide detailed, accurate tracking and ROI for the incremental online buy. • Boost existing online media plan by purchasing additional media for local news sites in Chicago and Dallas. Divide funds equally to enhance existing media buys for ChicagoTribune.com, ChicagoSunTimes.com, DallasNews.com, and DFW.com $20,000 -Incremental Website Funds -Horton Lantz 8~ Low S< Resort Technology Partners TOV Budget Code 7009 Enhancements outside of the original scope of work. • Enable increased content management support through RTP. in 2007, the VLMD has engaged RTP to own all content management, including site content updates and calendar of events management 4 $10,000 -Expanded National Media Presence -Peeples, Ink TOV Budget Codes 6304 ~ 7008 Funds are requested to provide additional opportunities to enhance Vail's visibility on a national scale through targeted and strategic efforts. • Attendance at the May 19-22 Public Relations Society of America/Society of American Travel Writers conference, where more than 200 journalists will be in attendance • Additional media tour to Los Angeles, California • Announcement of new Frontier Airline service to Eagle County Airport (tentative) $15,000 -Billion Dollar Renewal Online Brochure -Peeples, Ink TOV Budget Codes 6304 8~ 7008 • Creation of an online printable brochure that summarizes Vail's Billion Dollar Renewal • Online brochure would reside in the Summer Media Center on Vail.com • Printed version of online brochure would be distributed at press events as well as group events $5,000 -Fall Front Range Promotion ~ Fall Flight Service PR -Peeples, Ink TOV Budget Code 7008 Supplemental public relations efforts in addition to what is currently in the scope of work. • Pending approval of a Fall Front Range Promotion, public relations would be an integral component in messaging and publicity of promotion • Fall PR push in Texas with media blasts and media pitching $15,000 -Group Sales -Vail Valley Partnership TOV Budget Codes 6303.11 ~ 6303.04 Funds are requested to provide an additional meeting planner FAM trip and to increase marketing efforts of the new Dallas Fall flight to group prospects. • FAM trip in early summer for Dallas & Chicago meeting planners to showcase direct flights • Additional promotion of Dallas Fall flight at tradeshows beyond what is in current scope of work Total Request: $245,000.00 i DESIGN REVIEW BOARD AGENDA _ ~ PUBLIC MEETING March 7, 2007 ~64i~~ Q~ ~ 12:00 P.M. PROJECT ORIENTATION /Lunch -Council Chambers 12:OOpm Information Update: Keith Craig, Colorado Hardscapes MEMBERS PRESENT MEMBERS ABSENT Mike Dantas Pete Dunning Margaret Rogers SITE VISITS 2:OOpm 1. Young Residence -1445 Buffehr Creek Road 2. Haley Residence - 2854 Snowberry Drive 3. Wells Residence-1067 Ptarmigan Road 4. McHenry Residence - 5142 Grouse Lane Driver: Bill PUBLIC HEARING -TOWN COUNCIL CHAMBERS 3:OOpm 1. Timberline Roost Lodge DRB07-0009 / 5 minutes Rachel /Warren Final review of change to approved plans (recreational amenities) 1793 North Frontage Road/Lots 9-12, Buffehr Creek Subdivision Applicant: Timberline Roost Lodge, LLC, represented by Greg Gastineau ACTION: Approved with condition(s) MOTION: Dunning SECOND: Dantas VOTE: 3-0-0 CONDITION(S): 1. The applicant shall replace any landscaping removed from the CDOT right-of-way on their property. Replaced landscaping shall continue to screen hot tub areas from the Frontage Road. 2. Gillette Residence DRB07-0031 / 5 minutes Bill Final review of new construction (single family residence) 2489 Arosa Drive/Lot 12, Block C, Vail Ridge Applicant: Brian and Tracy Gillette ACTION: Approved with condition(s) MOTION: Dantas SECOND: Dunning VOTE: 3-0-0 CONDITION(S): 1. The applicant shall enclose the utility meters on the west elevation with a meter box. 3. Vail Cordillera Club DRB07-0038 / 5 minutes Rachel /Warren Final review of a sign 248 Hanson Ranch Road/Lot L, Block 2, Vail Village Filing 1 Applicant: Cordillera Property Owners Association, represented by Bart Sigler ACTION: Approved MOTION: Dunning SECOND: Dantas VOTE: 3-0-0 Page 1 4. Wells Residence DRB07-0045 / 5 minutes Rachel /Warren Conceptual review of a residential addition (bedrooms) 1067 Ptarmigan Road/Lot 4, Block 5, Vail Village Filing 7 Applicant: Mad Jack Trust, represented by Fritzlen Pierce Architects ACTION: Conceptual, no vote 5. Haley Residence DRB07-0051 / 10 minutes Rachel Final review of change to approved plans (exterior material change) 2854 Snowberry Drive/Lot 19, Block 9, Vail Intermountain Subdivision Applicant: Mike and Marla Haley ACTION: Approved with condition(s) MOTION: Dunning SECOND: Dantas VOTE: 3-0-0 CONDITION(S): 1. The applicant shall utilize stone for the base of the garage structure and stucco on the second floor to match stucco on the existing house. 2. The applicant shall screen the utility meters with a timber enclosure that matches the wood on the existing house. 6. Village Center Plaza DRB07-0044 / 5 minutes Bill Final review of a minor alteration (plaza improvements) 122 East Meadow Drive/Lot K, Block 5E, Vail Village Filing 1 Applicant: Fred Hibbard, Jr., represented by Sherry Dorward ACTION: Approved with condition(s) MOTION: Dunning SECOND: Dantas VOTE: 3-0-0 CONDITION(S): 1. The applicant shall coordinate all design and construction with the Town of Vail Meadow Drive Streetscape Project. 2. The applicant shall obtain Art in Public Places review and approval of the fountain art feature. 7. McHenry Residence DRB07-0055 / 15 minutes Rachel /Warren Conceptual review of new construction (single family residence) 5142 Grouse Lane/Lot 10, Vail Meadows Filing 1 Applicant: Rich McHenry ACTION: Conceptual, no vote 8. Young Residence DRB07-0058 / 15 minutes Bill Conceptual review of new construction (single family residence) 1445 Buffehr Creek Road/Lot 3, Cliffside Subdivision Applicant: Mike Young, represented by Larry Deckard ACTION: Conceptual, no vote 9. Lionshead Ski School DRB07-003 / 5 minutes Bill Final review of a major exterior alteration (ticket office conversion) 520 Lionshead Circle/Lot 5, Block 1, Vail Lionshead Filing 1 Applicant: Vail Associates, Inc., represented by Brian McCartney ACTION: Tabled to March 21, 2007 MOTION: Dunning SECOND: Rogers VOTE: 3-0-0 Page 2 Staff Approvals Dunietz Residence DRB07-0030 Bill Final review of a residential addition (deck enclosure) 770 Potato Patch Drive, Unit #7/Lot 6, Block 2, Vail Potato Patch Applicant: Jack Dunietz, represented by Snowdon and Hopkins Architects, P.C. Sciotto Residence DRB07-0036 Bill Final review of a residential addition (living room, master bedroom, bathroom and guest room) 380 East Lionshead Circle, Unit 401/Lot 7, Block 1, Vail Lionshead Filing 1 Applicant: Tony and Peggy Sciotto, represented by K.H. Webb Architects Schrutt Residence DRB07-0042 Warren Final review of a minor alteration (windows and doors) 5026 Main Gore Drive/Lot 1, Block 6, Gore Creek Subdivision Appiicant: Bruce and Nora Schrutt Cross Residence DRB07-0043 Final review of a minor alteration (crawlspace conversion, windows) Warren 1190A Casolar Del Norte Drive/Lot 6, Casolar Vail I Applicant: Jerry Cross, represented by Fritzlen Pierce Architects Streamside Circle Partnership LLP DRB07-0048 Bill Change to approved plans (window and dormers) 4367 Streamside Circle/Lot 8, Bighorn Subdivision 4t" Addition Applicant: Streamside Circle Partnership LLP, represented by Vail Valley Design Streamside Circle Partnership LLP DRB07-0049 Bili Change to approved plans (window and dormers) 4367 Streamside Circle/Lot 6, Bighorn Subdivision 4t" Addition . Applicant: Streamside Circle Partnership LLP, represented by Vail Valley Design Streamside Circle Partnership LLP DRB07-0050 Bill Change to approved plans (window and dormers) 4367 Streamside Circle/Lot 7, Bighorn Subdivision 4t" Addition Applicant: Streamside Circle Partnership LLP, represented by Vail Valley Design Vail Corp. DRB07-0063 George Final review of change to approved plans (windows, chimney cap, railings) 675 Lionshead Place/Lot 2, Block 1, Vail Lionshead Filing 3 Applicant: Vail Corp., represented by Jay Peterson The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Page 3 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING February 21, 2007 i , 3:00 P.M. PROJECT ORIENTATION /LUNCH -Council Chambers 1:OOpm MEMBERS PRESENT MEMBERS ABSENT Mike Dantas Sherry Dorward Pete Dunning Lynne Fritzlen Margaret Rogers SITE VISITS 2:OOpm 1. Gillette Residence - 2489 Arosa Drive 2. Ranallo Residence - 1695 Buffehr Creek Road 3. Hassett Residence - 1895 West Gore Creek Drive 4. Talisman Condominiums - 62 East Meadow Drive 5. Tunks Residence 292 East Meadow Drive 6. Tyrolean Condominiums - 400 East Meadow Drive 7. AMS Development Residence - 4856 Meadow Lane Driver: Warren PUBLIC HEARING -TOWN COUNCIL CHAMBERS 3:OOpm 1. Hassett Residence DRB07-0001 / 15 minutes Bill Conceptual review of new construction (new single family) 1895 West Gore Creek Drive/Lot 26, Block 2, Vail Village West Subdivision Applicant: Nancy Hassett, represented by Gerald K. Miramonte, AIA ACTION: Conceptual review, no vote 2. Solaris (Crossroads) Redevelopment DRB05-0640 / 60 minutes Warren Final review of new construction (new mixed use development) 141 and 143 East Meadow Drive/Lot P, Block 5D, Vail Village Filing 1 Applicant: Crossroads West One, LLC, represented by Mauriello Planning Group, LLC ACTION: Approved with Condition(s) MOTION: Dantas SECOND: Fritzlen VOTE: 4-1-0 (Dorward opposed) CONDITION(S): 1. The applicant shall return to the Design Review Board prior to requesting a temporary certificate of occupancy or certificate of occupancy for the project with a sign program and all proposed plaza furniture which will be reviewed and approved by the Board prior to issuance of a certificate of occupancy. 2. The applicant shall submit a complete set of civil drawings for the project for review and approval by the Public Works Department prior to submitting for a building permit. Review of the civil drawings may result in the minor changes to the DRB final drawings. Page 1 3. The applicant shall work with the Public Works Department to resolve concerns regarding the intake and exhaust vent wells on the eastern side of the project which are located in the Village Center Road right-of-way prior to submitting civil drawings for review and approval. 4. The applicant shall utilize all best practices to protect the mature healthy trees located on the Vail Village Inn Phase III property adjacent to the project. In the event these trees are damaged or die as a result of the construction the applicant will be required to submit a Design Review application proposing a replacement solution which will be reviewed and approved by the Design Review Board. 5. The final landscape and lighting plan within the Public Right-of-Way is subject change pending final design review by the Public Works Department during ,building permit and civil drawing review in conjunction with final designs for the streetscape. If changed, a final plan will be brought back to the Design Review Board. 6. The final streetscape design and alignment along East Meadow Drive and Village Center Road are subject to change and approval by the Town of Vail during the final design process. A final plan will be brought back to the Design Review Board. 3. Tyrolean Condominiums DRB07-0017 / 30 minutes Bill Final review of a minor alteration (exterior renovations) 400 East Meadow Drive/Lot 5D, Vail Village Filing 1 Applicant: Tyrolean Condominium Homeowners Association, represented by Michael Suman Architects ACTION: Approved MOTION: Dorward SECOND: Dunning VOTE: 5-0-0 4. Lewis Residence DRB07-0018 / 5 minutes Bill Final review of a residential addition (deck enclosure) 400 East Meadow Drive, Unit 3/Lot 5D, Vail Village Filing 1 Applicant: Patricia and John Lewis, represented by Michael Suman Architects ACTION: Approved MOTION: Dorward SECOND: Dunning VOTE: 5-0-0 5. Davidoff Residence DRB07-0019 / 5 minutes Bill Final review of a residential addition (deck enclosure) 400 East Meadow Drive, Unit 5/Lot 5D, Vail Village Filing 1 Applicant: Marjorie Davidoff, represented by Michael Suman Architects ACTION: Approved MOTION: Dorward SECOND: Dunning VOTE: 5-0-0 6. Thurow Residence DRB07-0020 / 5 minutes Bill Final review of a residential addition (deck enclosure) 400 East Meadow Drive, Unit 8/Vail Village Filing 1 Applicant: Sue Thurow, represented by Michael Suman Architects ACTION: Approved MOTION: Dorward SECOND: Dunning VOTE: 5-0-0 Page 2 7. Landmark Condominiums DRB06-0540 / 15 minutes Bill Final review of a major exterior alteration (commercial facade renovations) 610 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3 Applicant: Landmark Commercial Development, represented by Fritzlen Pierce Architects Architects ACTION Denied MOTION: Dorward SECOND: Dantas VOTE: 2-2-1 (Fritzen recused) 8. Timberline Roost Lodge DRB07-0009 / 15 minutes George Final review of change to approved plans (recreational amenities) 1793 North Frontage Road/Lots 9-12, Buffehr Creek Subdivision Applicant: Timberline Roost Lodge, LLC, represented by Greg Gastineau ACTION: Tabled to March 7, 2007 MOTION: Dunning SECOND; Fritzlen VOTE: 5-0-0 9. Colorado Ski Museum DRB07-0041 / 15 minutes Warren Conceptual review of a minor alteration (exterior renovation) 231 South Frontage Road East/Lots B and C, Block 5D, Vail Village Filing 1 Applicant: Town of Vail, represented by Justin Henderson ACTION: Conceptual review, no vote 10. Ranallo Residence DRB07-0029 / 10 minutes Warren Final review of changes to approved plans (fire pit) 1695 Buffehr Creek Road/Lot 6 Eleni Znemier Subdivision Applicant: Pat and Patricia Ranallo, represented by RAL Architect ACTION: Approved MOTION: Dunning SECOND: Fritzlen VOTE: 5-0-0 11. Talisman Condominiums DRB07-0027 / 15 minutes Rachel Final review of a minor alteration (exterior renovation) 62 East Meadow Drive/Lot I, Block 5E, Vail Village Filing 1 Applicant: Talisman Condominium Association, represented by Snowdon and Hopkins Architects, PC ACTION: Approved MOTION: Dantas SECOND: Dunning VOTE: 5-0-0 12. AMS Development Residence DRB07-0032 / 15 minutes Rachel Conceptual review of new construction (new single family) 4856 Meadow Lane/Lot 12, Block 7, Bighorn Subdivision, 5th Addition Applicant: AMS Development, represented by John G. Martin, Architect, LLC ACTION: Conceptual, no vote 13. AMS Development Residence DRB07-0033 / 15 minutes Rachel Conceptual review of new construction (new primary/secondary) 4852 Meadow Lane/Lot 11, Block 7, Bighorn Subdivision, 5th Addition Applicant: AMS Development, represented by John G. Martin, Architect, LLC ACTION: Conceptual, no vote 14. Tunks Residence DRB07-0025 / 15 minutes Bill Final review of a residential addition (deck enclosure) 292 East Meadow Drive/Lot B, Vail Village Filing 1 Applicant: Mountain Haus Condominium Association, represented by Dr. and Mrs. Donald Tunks ACTION: Conceptual, no vote Page 3 s 15. Gillette Residence DRB07-0031 / 15 minutes Bill Final review of new construction (new single family) 2489 Arosa Drive/Lot 12, Block C, Vail Ridge Applicant: Brian and Tracy Gillette ACTION: Tabled to March 7, 2007 MOTION: Dunning SECOND: Fritzlen VOTE: 5-0 Staff Approvals Robert and Helen Howard Trust DRB07-0004 / 15 minutes George Final review of a minor alteration (exterior renovation) 3956 Lupine Drive/Lot 4, Block 2, Bighorn 1St Addition Applicant: Robert and Helen Howard Trust, represented by Aker Architects Antlers Condominiums DRB07-0015 Bill Final review of a minor alteration (stairs) 680 West Lionshead Place/Lot 3, Block 1, Lionshead Filing 3 Applicant: Antlers Condominium Association, represented by Rob Levine Herlihey Residence DRB07-0016 Warren Final review of a residential addition (deck enclosure) 4470 Bighorn Road/Lot E, Block 1, Vail Racquet Club Townhomes Applicant: Phil and Maureen Herlihey Boehland/Breeden Residences DRB07-0026 Warren Final review of a residential addition (exterior renovation) 3966 Lupine Drive/Lot 3, Block 2, Bighorn 1St Addition Applicant: Tom and Kim Boehland, Bob and Susan Breeden, represented by Peel/Langenwalter Architects Dikeou Residence DRB07-0035 Bill Final review of change to approved plans (construction methods) 352 Beaver Dam Circle/Lot 5, Block 3, Vail Village Filing 3 Applicant: Panayes Dikeou Pickens Residence DRB07-0037 Joe Final review of a minor alteration (re-roof) 197 Rockledge Road/Lot 10, Vail Village Filing 1 Applicant: R.H. and Jan Pickens, represented by Nedbo Construction Enzian Condominiums DRB07-0024 Bill Final review of residential additions (attic convertions) 620 West Lionshead Circle/Lot 1, Block 2, Lionshead Filing 3 Applicant: Enzian Condominium Association, Inc. represented by Geoff Wright The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Page 4 1 ~ PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING February 26, 2007 _ 12:00 Noon Lunch will be served TOWN COUNCIL CHAMBERS /PUBLIC WELCOME MEMBERS PRESENT MEMBERS ABSENT Chas Bernhardt Anne Gunion Doug Cahill Dick Cleveland Bill Jewitt Rollie Kjesbo Bill Pierce Site Visits: None Driver: None 1. A request for a recommendation to the Vail Town Council on a proposed major amendment to Special Development District No. 39, Crossroads, pursuant to Article 12-9(A), Special Development District, Vail Town Code, to allow for an increase in the number of dwelling units from 69 units to 75 units; located at 141 and 143 Meadow Drive/Lot P, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC07-0004) Applicant: Crossroads East One, LLC and Crossroads West One, LLC, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Jewitt VOTE:6-0-0 CONDITIONS: The Developer shall address the following conditions of approval prior to appearing before the Vail Town Council for second reading of an adopting ordinance for the establishment of Special Development District No. 39, Crossroads: 1. The Developer shall prepare a written agreement, for Town Council review and approval, outlining the responsibilities and requirements of the required offsite improvements, as indicated on the proposed Approved Development Plan. This agreement shall include, but not be limited to, all streetscape improvements along Village Center Road and East Meadow Drive, public access to the plaza for pedestrians and Town sponsored events, which may include the establishment of an easement on the plaza and language in the covenants and declarations for owners of property in the project regarding the use of the plaza for special events, inclusion of the loading and delivery facility in the overall loading and delivery system, payment of traffic impact fees and credits given to offset fee, and details for funding public art. The Developer shall address the following conditions of approval prior to submitting a building permit application (a grading permitlexcavation permit shall constitute a building permit); 1. The Developer shall submit a final exterior building materials list, typical wall Page 1 Y S section, architectural specifications, and a complete color rendering for review and approval of the Design Review Board, prior to submittal of an application for a building permit. 2. The Developer shall submit a rooftop mechanical equipment plan for review and approval by the Design Review Board prior to the submittal of a building permit application. All rooftop mechanical equipment shall be incorporated into the overall design of the structure and enclosed and visually screened from public view. 3. The Developer shall submit a comprehensive sign program for review and approval by the Design Review Board. 4. The Developer shall receive all the required permits from the Colorado Department of Transportation (CDOT) prior to submitting for a building permit. Failure to receive the appropriate permits to access the South Frontage Road per the Approved Development Plan will require the project to return through the special development district review process. 5. The Developer shall comply with the written final comments of the Town of Vail Public Works Department outlined in the memorandum from the Town of Vail Public Works Department, dated January 16, 2006, prior to submitting an application to the Town of Vail Community Department for the issuance of a building permit for this project. 6. The Developer shall submit a written letter agreeing to install a public safety radio communications system within the subterranean parking structure which meets the specifications of the Town of Vail Communications Center. The specifications and details of this system shall be submitted to staff for review and approval with the application for a building permit. 7. The Developer shall submit a fire and life safety plan for review and approval by the Town of Vail Fire Department. The Developer shall address the following conditions of approval prior to requesting a temporary certificate of occupancy or a final certificate of occupancy; 1. The Developer shall be assessed a traffic impact fee of $6,500 per net trip increase in p.m. traffic. The trip generation report prepared by Fox Higgins Transportation Group states the net peak increase is 81 trips. The Public Works Department has asked that the study be revised to address a concern regarding the trip generation for the night club in the bowling alley. This change may cause the trip generation to increase. The applicant shall be responsible for mitigating the number of net peak trip increases depicted in the revised study. This impact fee shall not be offset by any public improvements. 2. The Developer shall post a bond to provide financial security for 125% of the total cost of the required off-site public improvements. The bond shall be in place with the Town prior to the issuance of a temporary certificate of occupancy. This includes but is not limited to the proposed streetscape improvements. 3. The Developer shall commence initial construction of the Crossroads Page 2 improvements within three years from the time of its final approval at second reading of the ordinance establishing Special Development District No. 39, and continue diligently toward the completion of the project. If the developer does not begin and diligently work toward the completion of the special development district or any stage of the special development district within the time limits imposed, the approval of said special development district shall be void. The Planning and Environmental Commission and Town Council shall review the special development district upon submittal of an application to reestablish the special development district following the procedures outlined in Section 12- 9A-4, Vail Town Code. 4. Employee Housing: Crossroads shall provide the Town deed restricted employee housing sufficient to accommodate 22 occupants by executing appropriate restrictive covenant(s) on form(s) provided by the Town. Any dwelling unit(s) restricted shall conform to the following, floor area requirements: aone-bedroom unit shall contain at least 550 sq. ft. of floor area and accommodate no more than 2occupants; atwo-bedroom unit shall contain at least 850 sq. ft. of floor area and accommodate no more than 3 occupants; a three-bedroom unit shall contain at least 1,350 sq. ft. of floor area and accommodate no more than 4 occupants; and afour-bedroom unit shall contain at least 1,500 sq. ft. of floor area and accommodate no more that 5 occupants. The Town may approve minor variations in floor area when the overall intent of the floor area requirements is being met. Any deed restriction shall be for property located within the Town. Such deed restriction(s) shall be executed and provided to the Town for recording and restricted unit(s) shall be available for occupancy prior to the issuance of a temporary certificate of occupancy for the Crossroads Project or any phase thereof. Any deed restricted employee housing unit shall comply with the standards and procedures established by the Town Zoning Regulations. 5. The approval of SDD No. 39, Crossroads, shall restrict the uses upon the plaza level tenant spaces to retail uses solely and shall not be utilized for professional offices, business offices, and studios. The second floor retail space may be utilized for any allowable or conditional use as listed in the Commercial Service Center Zone District. No space noted as retail space on the Approved Development Plan shall be converted to a residential dwelling unit. Temporary real estate sales offices may be allowed on the plaza level of retail during the first two years following the issuance of a certificate of occupancy in order to allow effective sales of dwelling units on-site. Warren Campbell presented an overview of the proposal and the staff memorandum. Dominic Mauriello, applicant's representative, further explained that the proposed changes to the number of dwelling units is based upon structural design, building codes, fire codes, etc. He also recommended modifications to the conditional use permit for the private parking club to allow for future flexibility in the number of spaces in the club. Jim Lamont, Vail Village Homeowners Association, questioned how this proposed amendment might affect the Solaris TIF District and the plan for aturn-around/round-about on the Frontage Road. Page 3 Warren Campbell stated that Staff would further review the issue with the Public Warks Department, but he believed that the future turn-around was much farther east on the Frontage Road and not at the intersection of Village Center Road and the Frontage Road. Dick Cleveland, noted that a reduction in parking within the project and commercial space are a reduction in the "public benefit". He also expressed concern over the increase in traffic as another negative of the proposal. There are no new or additional public benefits proposed to justify the amendment. He expressed his opposition to the amendment. Bill Jewitt reiterated Cleveland's concerns about the reduction in the commercial floor area. He also noted his concerns about the need for additional employee housing. He expressed his opposition to the amendment. Dominic Mauriello clarified that the net floor area of the commercial/retail space actually increased. He also clarified how the floor area was reallocated to accommodate the additional units. He also clarified that the number of storefronts did not change, only the floor area calculations. Rollie Kjesbo reiterated the concern that the decrease in parking is a reduction in public benefit. He asked how many EHU would be required if the new regulations would be applied. Warren Campbell indicated that 33 EHUs would be required under the provision of the draft Inclusionary and Commercial Linkage regulation to be discussed latter in the meeting, instead of the original 12 and the newly proposed 13 units. Rollie Kjesbd stated that additional public benefits are necessary to approve this request. Bill Pierce had no additional comments. Chas Bernhardt clarified that more EHUs would be required if the new EHU requirements were adopted than are currently proposed. Doug Cahill noted the need to obtain additional employee housing as a benefit to both the developer and the Town as a whole. Dominic Mauriello noted that the only significant part of the application that has changed is the number of dwelling units. He noted that the parking club was not considered a public benefit. Peter Knobel stated that they have shoved as many parking spaces as they can into the building. Doug Cahill noted that this is an opportunity for the developer to step forward to help address the Town's employee housing shortfall and the proposed 13 units is very small for a development of this size. Dominic Mauriello noted that the applicant can walk away and only build 12 EHUs, and he . believes it would be bad precedent to reverse the clock. Pete Knobel gestured to Dick Cleveland. Dick Cleveland stated that that was an unacceptable behavior for a public meeting. Mr. Knobel asked Mr. Cleveland how many EHUs he wanted. Page 4 Chas Bernhardt asked if Mr. Knobel was willing to work with the Staff once the potential EHU regulations were formalized. Chas did not feel a specific EHU number could be given to him at this time as the new regulations have not been adopted and are only in draft form. Bill Jewitt argued that there is no "formula" since this is a special development district, especially since this is a major amendment. Peter Knobel noted that he is currently the largest employee housing owner in the Town of Vail. George Ruher re-emphasized the review criteria for an SDD amendment. Bill Jewitt proposed that in-lieu of the reduction in parking spaces, increased traffic generation, reduction in retail space, and increase in density that 10 employee beds must be provided. He suggested that a total of 22 employee housing beds be provide in place of the 13 recommended by Staff. 2. A request for conditional use permits, pursuant to Section 12-7E-4, Conditional Uses, Vail Town Code, to allow for multiple-family dwellings and lodges and private club (parking club); located at 141 and 143 Meadow Drive/Lot P, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC07-0005) Applicant: Crossroads East One, LLC and Crossroads West One, LLC, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Pierce VOTE:6-0-0 CONDITIONS: 1. That the developer operates the parking club and rental program for the dwellings units in accordance with the pages 9-13 of the Aaalication for a Maior Amendment to Saecial Devel~ament District No. 39. Crossroads. and an amendment to the Conditional Use Permit for the Private Parkina Club document dated February 15, 2007, and the approved Developer Improvement Agreement which will be agreed upon by Town Council and the developer. 2. That the Planning and Environmental Commission approval of the conditional use permits become valid upon approval of an ordinance amending Special Development District No. 39, Crossroads, on second reading by Town Council. Warren Campbell presented an overview of the proposal and the staff memorandum. Dominic Mauriello, applicant's representative, asked for flexibility in future amendments to the number of parking spaces in the parking club. Warren Campbell clarified how the spaces are allocated between uses in the building and the parking club. Pete Knobel further clarified how the parking club will operate. Rollie Kjesbo noted is concern is the total number of spaces, rather than how those spaces are used. Bill Pierce proposed that future changes within 5% of the existing number of spaces, 84, do not require amendments to this conditional use permit approval. Page 5 Cleveland, Jewitt, and Kjesbo no further comment. Warren Campbell clarified that a 5% change in the 84 parking club spaces meant that as Fong as the parking club did not go below 80 or above 88 Staff could approve the change. 3. A request for a final review of a major amendment to the Approved Development Plan, pursuant to Section 12-8E-18 (B), Major Amendments, to allow for a revised grading plan at Vail's Front Door Vista Bahn Ski Yard, located at 151 Vail Lane/Lot A, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC07-0006) Applicant: Vail Resorts Development Corp, Planner: George Ruther ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Cleveland VOTE: 6-0-0 CONDITION: 1) That the Developer prepares a Vista Bahn Ski Yard Use Agreement outlining the terms and conditions allowing public use of the ski yard for special events. The Agreement shall be submitted to the Town of Vail Community Development Department for the review and comment of the Town of Vail Commission on Special Events. The Agreement shall be completed prior to the issuance of a Temporary Certificate of Occupancy for the Vail's Front Door Project improvements. George Ruther presented an overview of the proposal and the staff memorandum. Tom Allender, Vail Resorts, explained how these amendments are being driven by concerns and goals of the ski company's mountain operations rather than Vail Resort's development company. He further explained the details of the proposed amendment. Brian McCartney, Vail Resorts, further described how the public event space will function. Jim Lamont, Vail Village Homeowner Association, asked questions about the logistics of public events in the ski yard. He noted the proposed circulation was an improvement, and that the association supported the proposal. Bernhardt and Cahill noted this is an improvement. There was no other Commissioner comment. 4. A request for a final review of a variance, from Section 12-6D-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for a new single family residence within the front and side setbacks, located at 1895 West Gore Creek Drive/Lot 26, Block 2, Vail Village West Filing 2, and setting forth details in regard thereto. (PEC07-0002) Applicant: Nancy Hassett, represented by Miramonti Architect PC Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Jewitt VOTE: 6-0-0 CONDITION: 1) This approval shall be contingent upon the applicant obtaining Design Review Board approval of the design review application associated with this variance request. Bill Gibson presented an overview of the proposal and the staff memorandum. Page 6 There were no comments from the applicants, no public comment, and no comments from the Commissioners. 5. A request for a worksession to discuss text amendments to Title 12, Zoning Regulations, Vail Town Code, to add commercial linkage requirements and inclusionary zoning requirements to the Zoning Regulations for the purpose of mitigating employee housing impacts resulting from development in the Town of Vail, and setting forth details in regard thereto. (PEC06-0084) Applicant: Town of Vail Planner: Nina Timm ACTION: Worksession, no action MOTION: SECOND: VOTE: 6-0-0 George Ruther and Nina Timm presented an overview of the proposal and the staff memorandum. Dick Cleveland asked whether one could determine in the future that more employees were generated for a specific use. Ruther answered that at this time, the rational nexus was being used for employee generation. Bill Pierce asked about the definition of dormitory. Ruther answered that the definition has not been created yet but one will be available in two weeks. Pierce asked about language related to secondary impacts. Ruther noted that he would discuss the issue with the consulting attorneys. Pierce asked for a clarification of "eligible household". Pierce said that the definition of spa may be too verbose, and may not include a lot of spa like products. Ruther responded that this ordinance would be subject to PEC review, and that PEC could make that determination. Dick Cleveland commented that the employee requirement is based on averages, and there could not be exceptions to the rule. He felt that negotiations of the requirements would be unwieldy. Cahill asked if you have a ski shop and you add a coffee shop, would you be assessed? Ruther responded that from one permitted use to another permitted use, the resulting change would be analyzed for incremental increases in employees requirements. Cleveland commented that this backwards formula does not provide for checking whether the regulations have met the goal. He said that commercial employers should be required to mitigate for 30% of employees generated versus requiring mitigation based on foreseeable redevelopment. George Ruther said that the policymakers gave direction to staff to utilize commercial linkage and inclusionary zoning to achieve the Town's employee housing goal. Nina Timm discussed how inclusionary zoning is different than residential linkage. Inclusionary zoning would mitigate broader impacts, versus just assessing for direct employee generation from residential. Page 7 Dick Cleveland asked about the legality of requiring mitigation of impacts not directly related to the development. George Ruther responded that with residential and commercial linkage, you cannot assess for anything but net new generation based solely on a rational nexus. However, inclusionary zoning would allow you to mitigate for secondary impacts resulting from development. Cleveland was concerned that there is no guarantee that this would help achieve the goal of 30% of workers living in Vail. Dewitt said he wanted to make his little speech then he would shut up for most of the rest of the meeting. What we have here are a couple of ordinances that provide a means for collecting tax dollars. They do nothing for mitigating employee housing problems. We do not know if we collect the money what type of housing the 30% of people want to live in, or how much they want. Talk about getting the cart before the horse. But to say that this effort will provide 30% of workers with housing is a joke. Again, he thinks it's a joke! Chas Bernhardt agreed with Dewitt. We need a plan for what types of housing Nina Timm explained that these ordinances will actually help businesses to have housing for their staff. Cahill said that different employers will want different types of housing for their employees. Cleveland asked how the staff plans to implement this regulation. Ruther explained that 12-23-9: Administration helps to explain this issue. However, one may not know what type of uses will be in each space. But, the requirement will be outlined before TCO. This is similar to the parking requirement, which is similarly linked to type of use. Dewitt asked who would pay, the owner or the tenant of the space. Ruther explained that there are debits and credits applied to an entire development site, and not just an individual space. Cleveland asked if staff anticipates a cash rebate or a credit. Ruther answered that no checks would be written to tenants, but rather a system of providing credits would exist. Kjesbo asked about the provision that EHUs not be attached to DUs. Ruther answered that he would look into it, but it is there to prevent people from using the EHU as part of the dwelling. Cahill asked about the parking requirements and parking credit for enclosed parking. Kjesbo said that may be a very tight garage is someone only built the minimum. Kjesbo asked whether assessment would occur each time a commercial use changes. Bernhardt said it seems to be a disincentive to do business here that maybe it would be better to scrap the whole thing and go to a tax. Dewitt agreed with Bernhardt that a tax would work well. Bernhardt said that it would be burdensome on business owners who may go out of business and then have employee housing. Page 8 Pierce said we are missing the big picture here and are concentrating on the language of the regulation. Jewitt said the major issue is that employers cannot find workers with housing. Timm said that the most successful businesses in town have developed employee housing on their own, regardless of Town regulations Pierce said that many employers do not want their employees to live in their units because they may trash the units. Bernhardt said that the Town of Vail should own all of the units and all would be pay-in-lieu. Ruther said that the purpose of the commercial linkage regulation is to create housing opportunities for 20% of the employees generated by new commercial development. He explained that there are various mitigation methods including on-site, off-site, fee-in-lieu or conveyance of property. Pierce had questions about conveyance of land. Would it be conveyed to the Town? Cleveland wanted to ensure that land conveyance need to be in the Town of Vail. Cleveland asked about the administrative fee and whether it would be used to administer the money, or whether it would be used to establish and run a real housing authority. Timm answered that a set pay in lieu fee would be assessed on an annual basis by resolution. The administrative fee would disappear on the next rendition of the ordinance. Cleveland asked where the fee structure will come from. Nina Timm answered that AMI and Eagle County data would be used. AMI data is updated annually. Cahill asked if someone could transfer the housing credits. Ruther said that at this time, the EHU credits could be transferred as outlined in the ordinance. Cahill asked about a scenario where someone would want to sell their unit. Timm answered that the deed restriction would remain. Jewitt said that the town could pay a homeowner to put a deed restriction on their unit with a fee in lieu. Pierce asked about 12-10E-4, each tenant residing in the EHU must be an employee, did we intend that? Timm answered that was a mistake and unintended. Pierce asked about the issue of variances and allowing the process to occur, as it may be in conflict with other provisions in the ordinance. Ruther answered that this is necessary to provide a clear procedure for an applicant to demonstrate their arguments. The lawyers were adamant about this section being part of the code. Dick Cleveland said that no one on the PEC is experienced enough to make the determination of an illegal taking. Ruther said that this provision provides for legal administrative remedy and places burden of proof on the applicant. Cleveland said that the new housing ordinance if goes into effect, should apply to other zone districts if they apply for variances to GRFA< height, etc. Ruther answered that a variance is Page 9 granted due to the hardship or special circumstance that appears on the property. It is not a grant of special privilege and should not be assessed because of it. Kaye Ferry, who did not introduce herself, said that the PEC should recommend denial because we don't have the answers yet. She said these regulations do not house a variety of people, but will only house the people like in Middle Creek. People who work in retail do not need a laundry room down the hall. Ruther stated that the answers to Kaye's questions are in the ordinance, where a developer would build the type of housing that they need. Cahill agreed that the developer should have their choice of type of housing. Jewitt said that his fear is that the developer will build units for their own employees, and not in the best interest of the community. Dominic Mauriello, also did not introduce himself, said that the variance provision would not be redundant and should remain in the ordinance. He said that all three provisions should be in both. ordinances. Mauriello said that he was challenged to prove that his proposal met the goal of 30%. He said that his proposal did meet the goal. He said that the inclusionary zoning percentage should be 7.66% in order to achieve the 30% goal. He also pointed out that the nexus is based on peak employment during the year. He said the square footage for each employee was quite low. In commercial core areas, parking requirements should be reduced, because if you live in a core area, you may not need a car. Jewitt interrupted and said that if they decide they want housing for seasonal employees and allows bonus points for not having a car. They want to encourage use of the bus system. Mauriello said that the term density control should spell out specific terms within density control (note: the overarching term is density control) He continued that it is not clear about applying credits from inclusionary to commercial linkage. He said the change in use section should include a tracking mechanism so people are not required to mitigate over and over. He also said that the PEC should understand the pay-in-lieu fee before they make any decisions. He agrees that the proof of financing is not required now and could be stricken. He asked why the rental rate would be required to be provided. The definition of mixed use is not included but should be included. He said that its not staff that is cramming the ordinance down PEC's throat, but it is the Town Council. He said PEC should recommend denial of these regulations and fist all the reasons and that would send a clear message to the Town Council. Jim Lamont, Vail Village Homeowners, is not comfortable with the nexus or comments that he has heard. He has yet to hear Nina say that the NWCCOG study shows that part-time homeowners support the same percentage of the economy. He said there is not enough credit to part-time residents. He does not want residential development to be unfairly charged. He is also concerned about Greg Moffett and Mark Cordon's discussion of social engineering. He does not see densities being increased for the purpose of employee housing. The developer will want to provide employee housing on-site versus paying in lieu if its cheaper to build on site. He said that it's wrong to do inclusionary zoning because its slimy. He wants the numbers to be realistic and the nexus to be negotiated. He doesn't think it's fair to ignore the contributions of the part time residents. Brian Gillette, owner of an employee housing unit, said that by allowing an employee to work anywhere in Eagle County allows EHUs to be given away to other people, and not Vail residents. Page 10 Dick Cleveland asked if we can resolve the problem with these regulations, and how much more development can Vail sustain before this problem is solved. Cahill said that with Ordinance 7, they should look at 30% mitigation for commercial linkage. He also wants a breakdown of what kinds of units are needed within the Town. Also, there should be a parking variance. If a restaurant moves into a retail space, they would not be able to survive. In Chapter 23-3, more garage credit should be given. With regards to pressure from Town Council, he does not feel any pressure as it has always been his understanding that the Council is seeking the Commission's input. Bernhardt asked for the highlights of his list of discussion points. Cleveland asked who the applicant is, the lessee or the owner. Ruther said that the EHU is tied to the development site and the ordinance does not stipulate who the applicant is. Mauriello asked about the change to 30% and wondered if that comment applied to residential. Ruther answered that the numbers only work to achieve the goal if you get the correct ration or proportionality to continue through the development review process. Mauriello said the garage credit is not appropriate in this ordinance because it is not applicable to this ordinance. Ruther answered that it was a quality of life issue to add the garage credit. Bernhardt asked for the number of units will be needed, the size, location and quantity in how many years. Cleveland said it should be a five-year window because we don't really know what will occur beyond five years from now. Bernhardt said that is what he has been asking for the past several meetings, but he needs his questions answered. Pierce said talk of some of the details may be irrelevant. Developers are going to go out and buy existing units and deed restrict them. They are not going to go out and build a lot of extra units. It is desirable to have people who can serve on PEC live in town. Have a Town sponsored buy down program, loan guaranty program, etc. There will not be bag loads of money sent to the Town. Eventually we are buying out homes of our customers. Kjesbo asked if we force developers to have units on site? There is not enough other opportunity. This will become a necessity. Cleveland stated on site housing means that you are housing your employees, which is good. Pierce is concerned that we are creating an equivalency between existing units and new units. Perhaps additional credit for a new unit rather than deed restricting an existing unit. Cleveland pointed out that inclusionary zoning doesn't work as well for us being we are using it in redevelopment rather than new development. George Ruther then made a presentation on Ordinance #8. Ruther noted changes in 12-24-1A and 12-24-1 B to add "changes in use" to why one would be required to mitigate. Also, a minimum GRFA requirement per employee is added to provide for a conversion factor between inclusionary zoning and commercial linkage. Ruther commented that it is necessary to consult with our attorneys on whether you can link the square footage from inclusionary zoning to a square footage per employee. Page 11 Kjesbo does not feel that remodels (and increases in GRFA) that are not redevelopment are not accounted for in this regulation. Cahill asked about how to calculate fee-in-lieu for square footages. Timm said that when fee in lieu is established, it will be broken down into a per square foot number for the inclusionary zoning regulation. Kjesbo asked if an HOA deed restricted a unit today, could it be a credit for future additions? Rather said that the deed restricted unit would give you a credit if the deed restriction was not provided to meet a previous requirement. Cahill asked if there is a use change from restaurant (who paid in lieu) to an office and there is a surplus that has been paid for, who administers the credits? Rather answered that paragraph 12-24-7 explains this issue. A document gets recorded that shows the deed restrictions (or pay- in-lieu). Cleveland asked about appreciation caps on deed restrictions. Timm answered that it would be a taking to put a price cap on private property. Cleveland asked if the EHU would be a commodity that is tradable. Rather said yes, that EHUs will be traded as a commodity. Pierce asked about the preamble and it seems like its irrelevant mumbo-jumbo. He asked about AU's and Lodge units in commercial and why the rest (FF, etc) are considered residential and part of inclusionary zoning. Rather answered that there are certain nuances that required certain types of property (DU, limited lodge, etc) that would be part of inclusionary zoning. Pierce said that a table should be added to create a rate per unit, so you could do residential linkage versus inclusionary zoning. Rather said that residential development does not pay its way in public services. Inclusionary zoning allows the town to assess the residential development to pay part of its way through housing. Pierce said that the residential units should be assessed more than just a nexus, so the numbers for assessment would include primary and secondary impacts. Mauriello said that if you use the nexus study, you would prevent yourself from double dipping. There is a residential linkage formula that would be very fair and assess fairly the secondary impacts. He also said that changing the 550 sq ft /employee versus 350 sq ft /employee hurts his client trying to get a credit. Pierce said that if he was a developer, he would want the 350 sq ft per employee so that he could build for more employees. Rather said that if you used residential linkage, you would have to mitigate more. than 100% of the residential linkage to meet the goal of 30%. Residential linkage does not allow you too assess more than 100%. However, inclusionary zoning does. Nina Timm said that residential linkage only covers direct impacts and there are more impacts beyond the residential linkage number. Rather said that in order to meet the goal of housing at least 30%, if commercial linkage is increased, the inclusionary zoning mitigation rate could be reduced, because more obligation is Page 12 put on the commercial side. Ruther stated, however, that this was not the goal stated by the Town Council Kjesbo said that the commercial should pay more because they generate more jobs. Residential development should not be taxed for a larger proportion. The second homeowners already pay a lot of taxes and should not be punished any more. Ruther said that the commercial is being asked for 20% and Cahill said that the board could recommend more, if they see fit. Mauriello said the goal is met at a lower number. Ruther answered that he doesn't know if the 30% closes the gap. Pierce asked why we are saying we want 10 times more than we need. He said the numbers seem way off. Ruther answered that we are asking residential development to mitigate all direct and some secondary impacts and that is the policy direction that has been given from the Town Council. Ruther made a great comparison between girl scout cookies and this policy. I love it. Cahill asked the Commission whether they would want residential linkage or inclusionary zoning and then go by dwelling units and not square footage. Ruther said that he agreed the PEC could deny these ordinances, perhaps a more appropriate approach would be to recommend approval with modifications and make these the best regulations possible. Cahill said that the board supports increasing commercial linkage to 30%, and perhaps do away with inclusionary zoning. Ruther pointed to criteria #1 in the staff memorandum. If we can answer yes to that question, perhaps we can move on from there. Keep that in mind! Cahill wants to understand how much inclusionary zoning or residential linkage needs to occur to fill the gap from the commercial linkage. 6. A request for a final review of a major exterior alteration, pursuant to Section 12-7H-7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for additions to, and the renovation of, the Landmark Condominiums; and a request for a final review of variances from Sections 12-7H-10, Setbacks, 12-7H-14, Site Coverage, and 12-7H-15, Landscaping and Site Development, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for an underground parking structure and a staircase within the setbacks, and deviations from the maximum site coverage and minimum landscape area requirements, located at 610 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3, and setting forth details in regard thereto. (PEC06-0074) Applicant: Landmark Condominium Association, Inc., represented by Geoff Wright Planner: Bill Gibson ACTION: Tabled to March 12, 2007 MOTION: Kjesbo SECOND: Bernhardt VOTE: 6-0-0 7. A request for a final review of a variance from Section 14-6-7, Retaining Walls, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for a retaining wall in excess of three feet within the front setback, located at 805 Potato Patch Drive/Lot 29, Block 1, Vail Potato Patch, and setting forth details in regard thereto. (PEC07-0007) Applicant: Pedro Cerisola/Larch S.A., represented by Snowdon and Hopkins Architects, P.C. Page 13 Planner: Warren Campbell ACTION: Tabled to March 12, 2007 MOTION: Kjesbo SECOND: Bernhardt VOTE: 6-0-0 8. A request for a final review of an amended final plat, pursuant to Chapter 12-12, Exemption Plat Review Procedures, Vail Town Code, to allow for a modification to shared property boundaries, Lots 29 and 30, Block 1, Vail Potato Patch, located at 805 and 807 Potato Patch Drive, and setting forth details in regard thereto. (PEC07-0008) Applicant: Pedro Cerisola/Larch S.A., represented by Snowdon and Hopkins Architects, P.C. Planner: Warren Campbell ACTION: Tabled to March 12, 2007 MOTION: Kjesbo SECOND: Bernhardt VOTE: 6-0-0 9. Approval of February 12, 2007 minutes MOTION: Cleveland SECOND: Kjesbo VOTE: 5-0-1 (Dewitt recused) 10. Information Update Russ Forrest Farewell Party 11. Adjournment MOTION: Cleveland SECOND: Kjesbo VOTE: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published February 23, 2007, in the Vail Daily. Page 14 MEMORANDUM TO: Vail Town Council FROM: Chris Cares, RRC Suzanne Silverthorn SUBJECT: 2007 Community Survey DATE: March 13, 2007 Attached is a draft of the 2007 Community Survey for your review and comment. Many of these questions have been carried over from previous surveys to identify emerging patterns and trends. There are several suggestions for changes and/or additions which are shaded in gray. The largest single change involves Question 3 in the draft. This is a question that was asked in 2003 so it will be possible to compare back to results from that point in time. Note, several new categories were added to this question to address special efforts by the town, such as, "Addressing the pine bark beetle infestation." The primary method for fielding the survey this year is identical to 2005 to permit easy monitoring of trends. A telephone survey will be conducted during the last week of March. Participants will be chosen at random, with quotas of 300 residents and 100 part time homeowners. In addition, in a new effort designed to reach out to residents that may use only cell phones (without land lines at their residence), and to provide opportunities for citizens that may not have been called through the telephoning, the town will advertise the availability of paper survey forms. These will be distributed through the front desk at Town Hall. Also, upon request, they will be mailed to individuals. The advertising will clearly describe the method to obtain a survey. We look forward to Council's input on the survey form. Additional adjustments in questions or format can be incorporated prior to fielding the survey later this month. Town of Vail Community Survey 2007 PHO NE VERSION Telephone number: ZIP code (from list) Name: Hello, this is with .research company, We are conducting a random survey of residents concerning issues facing the Town of Vail. This is not a sales caA. Could you spare some time to answer some questions? SCREENING QUESTIONS A. Are you 18 years of age or older? 1) [ ] Yes - (CONTINUE) B. Is there someone over 18 in your household that I could speak to? 1) [ ] Y2S - (MAY I SPEAK WITH THAT PERSON?..........GO TO INTRODUCTION) 2) [ ] Yes, but not home (GO To c) 3) [ ] NO - (THANK AND TERMINATE) C. (IF RESPONDENT IS NOT AT HOME) What is a convenient time to call them back? day time INTERVIEWER: ENTER GENDER OF RESPONDENT [ ] M F First, a few questions about the general state of Vail... 1 • Would you say that things in the Town of Vail are going in the right direction, or have they pretty seriously gotten off on the wrong track? [ ]Right direction [)Wrong. track [ j Don't know 2. In a word or two, what do you believe are the two biggest issues, in order of priority, facing the Town of Vail? ,Note: this question was asked in 2003 but new categories have been added. These are marked with a { 3. #n past surveys, the fallowing issues have been identified as important to the future of Vail. Using a scale from 1 to S where 1 is "not at all important" and 5 is "extremely important", please rate how important you fee! these issues are to the Town. of Vail (INTERVIEYIIER: ROTATE ORDER) NOT AT ALL ExTREMElY {MPORTANI` ~p0~,~ Construction and/or maintenance of public infrastructure (roads, public plazas, etc.} to serve both residents and guests t 2, 3 4 5 'Growth and development Facilitating a range of workforce housin o 1 ~ 3 ~ 5 for (hose who work in Vail g p~ni# 1 ~ 2 3 . S fmproving fire response times and fire fighting capabilities 1' 2 *lmproving recreation;facilit~s such as parks, trails 3` 5 aruf bike paths ? 2 4 ~ x PHONE VERSION 1 *Addressing the pine bark beetle; infestation 1 2 3 4 5` x Improving various modes of transportation in arui around Vail (bus, pedestrian, bike, etc,} 1 2 3 4' S x Protection of Vaif`s enrrin~nmental resources 1 2 3 4 5 x *Providing adequate and safi parking for peak visitor ~riocis 1 2 3 4 x *Sustaining yaa?=n~nd tam in Vail..... 1 2' 3" 4 5 Do you have any specific comments on your response to this question? 4. How satisfied are you with the following functions of the Town of Vail government? Use a scale from 1 to 5 where 1 means "not at all satisfied" and 5 means "very satisfied" to rate each of the following items. Please use DK (Don't Know/No Opinion) as appropriate. NOT AT ALL VERY SATISFIED SATISFIED DK Current Town Council 1 2 3 4 5 x Planning and Environmental 1 2 3 4 5 x Commission (also known as the PEC) Design Review Board (a.k.a. as the DRB) 1 2 3 4 5 x Town of Vail staff 1 2 3 4 5 x The Community Development Department provides planning, design review, environmental programs, and building and restaurant nsp+eb#eort services. 5. Have you used the Community Development Department with the past 12 months? [ ]Yes No 6. Please rate your satisfaction with the following aspects of the Community Development Department. Use the same 1 to 5 scale as before. NOT AT ALL VERY SATISFIED SATISFIED DK Overall service and efficiency 1 2 3 4 5 x Building permit review and inspections 1 2 3 4 5 x Environmental quality in the Town of Vail (air, water, etc.) 1 2 3 4 5 x Courtesy and attitude 1 2 3 4 5 x pverall'qualityanl design of new development over the past two years 1'' ~ $ ~ x The Public Works Department provides maintenance of public areas including parks, buildings, roads and village areas. 7. Rate your satisfaction with Public Works services in the Town of Vail: NOT AT ALL VERY SATISFIED SATISFIED DK Snow removal on roads 1 2 3 4 5 x Road and street maintenance by the Town of Vail (potholes; sweeping, drainage, etc.) 1 2 3 4 5 x Overall park maintenance 1 2 3 4 5 x PHONE VERSION 2 Appearance and condition of town-owned buildings 1 2 3 4 5 Friendliness and courteous attitude of x Public Works employees 1 2 3 4 5 x Cleanliness of pedestrian villages 1 2 3 4 5 x Cleanliness of public restrooms 1 2 3 4 5 x 8. Rate the overall quality of fire department services in the Town of Vail: NOT AT ALL VERY SATISFIES SATISFIED DK 1 2 3 q 5 x 9. Have you utilized Vail Fire for any service, inspection or 9.1.1 emergency within the past 12 months? [ ]Yes No 10. Please rate your satisfaction with the following aspects of Fire Services in the Town of Vail. NOT AT ALL VERY SATISFIED SATISFIED DK Rest times-ta basic medical emergencies and fires 1 2 3 4 5 x Courtesy and helpfulness of firefighters and fire prevention staff 1 2 3 q 5 x Timely plan-check and fire inspection systems on remodeled or new construction 1 2 3 4 5 x Fire safety, awareness and education programs provided 1 2 3 4 Addressing the threat of wildfire from beetle-killed trees 5 x through forest management such as cutting and removing trees, and forest regeneration 1 2 ~ 5 11. How much of a priority should the Town place on enforcement. of requirements far private property owners to remove dead beetle:- infested trees? VERY LOW VERY HIGH PRIORITY PR~RrfY 1 2` 3 4 5 x 12. Please rate your satisfaction with the following aspects of Police Services in the Town of Vail, NOT AT ALL VERY SATISFIED SATISFIED DK Overall feeling of safety and security 1 2 3 T 4 5 x Visibility of police foot/vehicle patrol 1 2 3 4 5 x Friendliness and approachability of Vail police department employees 1 2 3 4 5 x Overall quality of service 1 2 3 4 5 x 13. Are you aware of the Town of Vail's efforts to enforce the speed limit on I.70? Yes [ ] Uncertain (GO TO Q. 15) PHONE VERSION 3 14. Has the enforcement program affected the way you drive the Interstate through Vail? [ ] Yes [ ] No 15. Do you have any comments or suggestions on police services in the town? 16. How many times per month do you use TOV bus service? times per month 17. Please rate your satisfaction with bus service. NOT AT ALL VERY SATISFIED SATISFIED DK Frequency of In-town shuttle 1 2 3 4 5 x Frequency of outlying service 1 2 3 4 5 x Bus driver courtesy 1 2 3 4 5 x Dependability of bus service 1 2 3 4 5 x Cleanliness of buses 1 2 3 4 5 x Level of crowding on buses 1 2 3 4 5 x Late night bus service. ~ 2 3 4 ` 5 18. Do you own a parking pass or value card this season? [ ] No (GO TO Q. 20) [ ]Yes: [ ]Gold pass [ ]Blue pass [ ]Green pass [ ]Pink pass [ ]Value card 19. How satisfied are you with the benefits of your pass this year? NOT AT ALL VERY SATISFIED SATISFIED DK 1 2 3 4 5 x Any comments on your response? 20. Please rate your satisfaction with public parking services in Vail. NOT AT ALL VERY SATISFIED SATISFIED DK Overall parking feesipricing structure 1 2 3 4 5 x Booth attendant courtesy 1 2 3 4 5 x Parking structure cleanliness 1 2 3 4 5 x Parking availability during winter periods 1 2 3 4 5 x Parking availability during summer periods 1 2 3 4 5 x 21. Do you hold a library card in the Town of Vail? [ ]Yes [ ] No 22. Have you or a member of your family attended: YES NO Library Story Hour? [ ] [ ] Winter library Adventure Series? ] [ ] Summer children's programs? } [ 1 PHONE VERSION 4 23. Do you t>1' a member of your family receive notice of new arrivals from the library? [ ] Yes [ 1 Nq 24. Please rate your satisfaction with the following: NOT AT ALL VERY SATISFIED SATISFIED DK Library collection (including magazines, books, audio and visual media) 1 2 3 4 5 x Library Story Hour 1 2 3 4 5 x Unlimited Adventure Speaker Series 1 2 3 4 5 x Summer Youth Festival 1 2 3 4 5 x Friendliness/courtesy of library staff 1 2 3 4 5 x Do you have any comments or suggestions concerning the library? 25. Overall, how satisfied are you with the level of recreational programming and facilities available in the Town of Vail? NOT AT ALL VERY SATISFIED SATISFIED DK Programming 1 2 3 4 5 x Facilities 1 2 3 4 5 x 2G.; What recreationalfacilities does Vail NOT.ha~e that you would like to s~ provld+~d7 27. What priority would you like to see placed on potential Vail Recreatidn District improvements, where 1 is "not at all important" and 5 is "extremely important?" VERY LOw VERY HIGH PRiQRnY PR~RfrY Vail Golf Club Clubhouse remodel 1 3 4 5 x Dobson Ice Arena remodel and upgrade. 1 2 3 4 5 x Ford Park reconfiguration and renovation, including parking lot stru4Lu~ ~g 1'; 3'` 4 5 x Recreationcenter/gymnasium/aquaticstacility 1 ~ . 3 4 5 Pemjanent skateimard park:.... 1 2' 3 4 5 28. How would you rate the Town of Vail's website as a timely and convenient resource for government information? (wH?w.vailgov.com) (Use "DK" if Don't Know/Never Used.) NOT AT ALL VERY SATISFIED SATISFIED DK 1 2 3 4 5 x PHONE VERSION 5 29. Over the past two years has the sense of community within the Town improved, gotten worse or stayed the same? [ ]Improved [ ]Gotten worse (]Stayed the same [ ]Don't know/no opinion Do you have any comments or suggestions on your response? 30. Thinking about the vision for the new Vail, and all the improvements that are occurring, how would you describe your attitude? [ ] Not at all excited [ ] Somewhat excited Very excited Do you have any comments on your response? 31. Rate your satisfaction with the Town of Vail's management and communications concerning construction going on in town. NOT AT ALL VERY SATISFIED SATISFIED DK 1 2 3 4 5 x Please provide the following demographic information. Please remember that all responses remain strictly confidential and are reported only in group format. 32. Where is your residence within the Town of Vail located? [ ]East Vail [ ]Booth Falls and Bald Mountain Road areas (]Vail Commons/Safeway area [ ]Booth Creek/Aspen Lane (]West Vail (north of 1-70) [)Golf Course Matterhorn, Glen Lyon [ ]Vail Village [ ]Intermountain [ ] Lionshead [ ] Not a resident of the Town of Vail [ ]Potato Patch, Sandstone [ ]Other Buffehr Creek, Lionsridge, the Valley 33. Do you own or rent your residence? [ ]Own [ ]Rent [ ]Other (specify) 34. In an effort to help us understand local ph©ne usage, which best describes your access totelephone-services at uour residence? I have o~ a cell phone } I have o~ a land' line I have both a rein. phone acrd a lard line 35. How long have you lived within the Town of Vail (or owned property if a non•resident)? [ ]Less than 1 year 1-5 years [ ] 6-15 years (]More than 15 years PHONE VERSION 36. Which of the following best describes you? [ jNon-resident owner of business/commercial property (GO TO Q 39J [ ]Year-round resident (12 months/year) [ ]Seasonal resident 37. (IFRES/DEN7) Do you own or operate a business within the Town of Vail? (j Yes No 38. Are you a registered voter in Vail? (j Yes No 39. Which of these categories best describes your marital status? [ ]Single, no children [ ]Couple, no children [ ]Household with children [ ]Empty-nester, children no longer at home Would you like to included on our a-mail notification list? (PLEASE PRINT CLEARLY) Dame e-maiLaddress ~ T~uank you for your partzcipdtion in our continuing evaluation program. 7 NEW QUESTIONS--MAIL SURVEY VERSION ONLY 1. What priority would you like to see given to parking enforcement in Vail's parking structures? (Note: " 3" Means "Neither Low Priority Nor High Priority") VERY LOW VERY HIGH PRIORnY PRIORITY DK 1 2 3 4 5 x 2. What priority would you like to see given to parking enforcement on Vail's streets? VERY LOW VERY HIGH PRIORTfY PRIORITY DK 1 2 3 4 5 x do you have any comments or suggestions concerning parking? 3. More specifically, how satisfied are you with: NOT AT ALL VERY SATISFIED SATISFIED DK Youth programs and activities 1 2 3 4 5 x Aduft programs and activities 1 2 3 4 5 x Vail Nature Center 1 2 3 4 5 x Recreational leagues and teams 1 2 3 4 5 x Recreational facilities including fields, tennis courts, Dobson Arena, etc. 1 2 3 4 5 x Do you have any comments or suggestions concerning recreational programs/facilities? 4. Have you used the free Vail wireless network provided by Centurytel? [ ] Yes 5. (IF YES) How satisfied were you with the experience? NOT AT ALL VERY SATISFIED SATISFIED DK 1 2 3 4 5 x 6. (IF NO) Why haven't you used it? [OLD QUESTIONS-MAIL VERSION ONLY] 7. What doesn't Vail have (facilities and amenities) that you would like to see provided? Are there specific infrastructure or programs you would like to see added to serve Vail in the next five years? [ ] Yes (what are they?} . [ ] No 8. Looking ahead to the next three years in Vail, what do you think the two or three biggest challenges will be? I Town of Vail Community Survey 2005 APPENDIX B -SURVEY FORM Town of Vail Community Survey 2005 First, a few questions about the general state of Vail... 1. Would you say that things in the Town of Vail are going in the right direction, or have they pretty seriously gotten off on the wrong track? 2005 2003 (n=404) (n=400) 70% 57% Right direction 19 28 Wrong track 10 15 Don't know 1 Refused ` 2. In a word or two, what do you believe are the two biggest issues, in order of priority, facing the Town of Vail? 3. In 2004 the Vail Town Council and staff identified five "Areas of Focus." How satisfied would you say you are with current efforts in the following five areas? Use a scale from 1 to 5 where 1 is "not at all satisfied" and 5 is "extremely satisfied." NOT AT ALL EXTREMELY SATISFIED ~ SATISFIED DK mean N Facilitate Vail's Redevelopment 5% 11 28 35 18 3 3.5 392 Address Issues Proactively, continuing to pursue resolution on important projects such as the West Vail fire station planning, construction of the Vail Gymnastics Center, I-70 noise mitigation, etc. 11% 24 33 20 6 7 2.8 377 Elevate Community Leadership, including efforts to work in partnership and cooperation with the business community, Vail Resorts, the Recreation District, etc. 8% 19 35 21 8 9 3.0 369 Improve the Local Economy, focusing on reversing trends such as flat sales tax, regional competition, etc. 7% 23 38 19 4 9 2.9 366 Add to Vail's Appeal as a great place to live, work and play 4% 12 27 34 22 1 3.6 399 (Interviewer: if asked, this effort includes developing a housing master plan, being a model for environmental quality, continuing to fund a variety of activities in the town for all age groups, etc.) Do you have any comments on these Areas of Focus or the general direction of the town? B-1 Town of Vail Community Survey 2005 4. How satisfied are you with the following functions of the Town of Vail government? Use a scale from 1 to 5 where 1 means "not at ali satisfied" and 5 means "very satisfied" to rate each of the following items. Please use DK (Don't Know/No Opinion) as appropriate. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2003 2005 2003 2005 2~3 2005 2003 2005 2003 2005 1003 2005 2003 2005 2003 Current Town Council 5% 8 14 13 34 3$ 27 21 5 5 15 13 3.1 3.0 344 347 Planning and Environmental 5% 8 15 10 29 37 24 18 5 7 23 18 3.1 3.1 310 327 CommISSIOn (also known as the PEC) Design Review Board (a.k.a. as the DRe> 14% 15 22 17 29 30 17 14 5 7 13 17 2.7 2.8 352 333 Town of Vail staff 2% 5' 5 5 22 25 42 34 14 20 14 11 3.7 3.7 346 358 The Community Development Department provides planning, design review, environmental programs, and building and restaurant services. 5. Have you used the Community Development Department with the past 12 months? 2005 2003 (n=404) (n=401) 26% 22% Yes 73 77 No 1 Don't know 6. Please rate your satisfaction with the following aspects of the Community Development Department. Use the same 1 to 5 scale as before. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean ~ N 2005 2003 2005 2003 2005 2003 2005 .2003 2005 2003 2005 2003 2005 2003 2005 2003 Overall service and efficiency 8 15 14 15 33 23 32 24 12 23 1 1' 3.3 3'.3 106 87 Building permit review and 17 22 15 10 26 20 16 17 7 18 20 13 2.8 3.0 86 77 inspections Environmental quality in the Town of Vail (air, water, etc.) 7 5 7 6 23 27` 33 33 28 2$ 1 1 3.8 3.8 87 87 Courtesy and attitude 11 10 3 16 17 1fl 50 27 17 34 2 2 3.6 36 86 86 B-2 i Town of Vail Community Survey 2005 The Public Works Department provides maintenance of public areas including parks, buildings, roads and village areas. 7. Rate your satisfaction with Public Works services in the Town of Vail: NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003. 2005 2003 2005 2003 2005 2003 Snow removal on roads 1 1 3 2 10 6 37 39 41 51 1 1 4.3 4.4 401 397 Road and street maintenance by the 2 1 5 6 19 20 45 42 28 30 1 1 3.9 3.9 401 398 Town of Vail Overall park maintenance 0 0 2 2 8 1'0 46 44 41 42 4 2 4.3 4.3 387 392 Appearance and condition of town- 1 p 4 6 23 25 48 41; 20 22 4 4 3.8 3.8 389 383 owned buildings - Friendliness and courteous attitude of 1 ~ 3 3 12 15' 38 3$ 33 38 12 $ 4.1 4.1 355 369 Public Works employees Cieaniiness of pedestrian villages 1 2 3 4 11 14 47 44° 37 35 1 2 4.2 4.1 398 394 Cleanliness of public restrooms 1 1 2 5 18 24' 40 34! 17 17 21 18 3.9 3.7 319 330 8. Rate the overall quality of fire department services in the Town of Vail: NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 4% 1 1 1 6 $ 25 27 36 39 28 23 4.2 4.3 292 309 9. Have you utilized Vail Fire for any service, inspection or 9-1.1 emergency within the past 12 months? 2005 2003 (n=404) (n=401) 18% 13% Yes 81 85 No 0 Don't know 0 Refused 10. Please rate your satisfaction with the following aspects of Fire Services in the Town of Vail. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2003 2005 2003' 2005 2003' 2005 2003 2005 21103 2005 2003' 2005 2003 2005 2003 Fire/emergency medical response 0 0 2 1 2 5 13 20 25 27 58 46 4.4 4.3 170 215 time Courtesy and helpfulness of 0 8 0 1 3 6 16 15 34 38 47 39 4.5 4.5 216 245 firefighters Plan review/Fire prevention-inspection programs 2 1 1 3 8 16 12 19 14 13 63 48 3.9 3.8 150 208 Public Fire Education programs 1 2 $ 10 10 69 ~ 3.8 124 B-3 Town of Vail Community Survey 2005 11. Please rate your satisfaction with the following aspects of Police Services in the Town of Vail. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2(!03 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 Overall feeling of safety and security 1 1 4 2 15 8 37 29 41 57 3 3 4.2 4.4 391 390 Visibility of police foot/vehicle patrol 2 3 7 6 25 23 32 32 27 32 5 4 3.8 3.9 383 386 Friendliness and approachability of Vail police department employees 3 2 6 3 14 12 33 29 33 44 11 9 4.0 4.2 360 363 Overall quality of service 2 2 6 3 15 44 37 36 28 35 11 10 3.9 4.1 359 362 12. Are you aware of the Town of Vail's efforts to enforce the speed limit on I.70? n=404 78% Yes 20 No (GO TO Q. 14) 2 Uncertain (GO TO Q. 14) 13. Has the enforcement program affected the way you drive the Interstate through Vail? n=317 44% Yes 55 No 1 Don't know 14. Do you have any comments or suggestions on police services in the town? 15. How many times per month do you use TOV bus service? 2003 - Mean=10.9 times per month, N=391 2005 • Mean=11.6 times per month, N=386 16. Please rate your satisfaction with bus service. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2003 2005 2003 2005 2003. 2005 2003: 2005 2003 2005 2003 2005 2003 2005 2003 Frequency of In-town shuttle 0 1` 2 4 9 9 28 2T 46 4$' 14 11 4.4 4.3 347 358 Frequency of outlying service 2 5 5 T 14 18 23 22' 25 24 30 24 3.9 3.7 281 305 Bus driver courtesy 1 1 2 1` 9 11 30 3rd 46 46 12 10 4.3 4.3 355 359 Dependability of bus service 0 0 1 1 6 9 26 31 55 49 12 9 4.5 4.4 357 365 Cleanliness of buses 0 2 3 12 13 38 37 35 36 12 10 4.2 4.2 354 359 Level of crowding on buses 3 8 22 34 17 16 3.6 341 17. Do you own a parking pass or value card this season? 2005 2003 (n=404) 72% 71% No 28 29 Yes (IF YES) Which one? 2005 2003 (n=115) 2% 1% Gold pass 3 3 Blue pass 1 2 Green pass 1 2 Pink pass 20 18 Value card 2 Don't know B-4 Town of Vail Community Survey 2005 18. How satisfied are you with the benefits of your pass this year? NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2003 2005 2003 2005 2003 2005 2~3 2005 2003 2005 2003 2005 2003 2005 2003 24% 20 15 17 16 24 23 13 19 25 3 2 3.0 3.1 112 104 Any comments on your response? 19. Please rate your satisfaction with public parking services in Vail. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003' 2005 2003 2005 2003 Overall parking feeslpricing structure 13 19 14 19 24 29 18 15 10 ~ 22 $ 3.0 2.7 315 367 Three-hour time limited shopper parking 5 14 5 18 14 f9' 20 15 29 21 26 21 3.8 3.2` 300 316 Booth attendant courtesy 2 1 2 2 12 14 29 32 28 39 27 11 4.1 42 294 356 Parking structure cleanliness 2 4 8 9 27 26 29 33 16 20 18 7 3.6 3t6 331 371 Parking availability during winter periods 22 25 21 25 20 22 13 16 4 6 20 6 2.4 2.5 323 376 Parking availability during summer periods 1 2 1 1` 5 9' 22 22 51 57 20 8 4.5 4.4 323 369 20. What priority would you like to see given to parking enforcement in Vail's parking structures? (Interviewer Note: "3" Means "Neither Low Priority Nor High Priority") mean=3.5, n=333 VERY LOW VERY HIGH PRIORITY PRIORITY DK 10% 7 22 21 18 18 21. What priority would you like to see given to parking enforcement on Vail's streets? mean=3.5, n=349 VERY LOW VERY HIGH PRIORITY PRIORITY DK 9 9 22 21 26 14 Do you have any comments or suggestions concerning parking? 22. Do you hold a library card in the Town of Vail? 2005 2003 (n=404) (n=401) • • 65% 60% Yes 35 39 No 0 Don't know 23. Have you or a member of your family attended Library Story Hour? n=404 14% Yes 83 No 2 Don't know B-5 Town of Vail Community Survey 2005 24. Please rate your satisfaction with the following: NOT AT ALL 2 3 q VERY DK mean N SATISFIED SATISFIED Library collection (including magazines, 0 1 9 31 28 30 4.2 281 books, audio and visual media) Library Story Hour 3 6 12 79 4.4 86 Unlimited Adventure Speaker Series 0 1 5 13 16 65 4.2 141 Summer Youth Festival 4 4 8 8 79 4.2 85 Friendliness/courtesy of library staff 4 4 $ 22 34 28 4.1 289 Do you have any comments or suggestions concerning the library? 25. Overall, how satisfied are you with the level of recreational programming and facilities available in the Town of Vail? NOT AT ALL VERY SATISFIED SATISFIED DK Mean N Programming 1 5 18 34 23 20 3.9 325 Facilities 1 5 18 40 25 11 3.9 361 26. More specifically, how satisfied are you with: NOT AT ALL VERY SATISFIED SATISFIED DK Mean N Youth programs and activities 1 4 10 18 14 54 3.9 186 Adult programs and activities 2 4 16 28 15 34 3.8 267 Vail Nature Center 0 2 9 30 27 30 4.2 281 Recreational leagues and teams 0 3 11 22 15 49 4.0 206 Recreational facilities including fields, tennis courts, 1 3 20 39 25 12 3.9 354 Dobson Arena, etc. Do you have any comments or suggestions concerning recreational programs/facilities? 27. How would you rate the Town of Vail's website as a timely and convenient resource for government information? (www.vailgov.com) (Use "DK" if Don't KnowlNever Used.) NOT AT ALL VERY SATISFIED SATISFIED DK Mean N 0 3 14 22 13 47 3.8 213 28. Many towns are adding wireless Internet connectivity for residents and guests. How important do you feel this service is? NOT AT ALL VERY IMPORTANT IMPORTANT DK Mean N For you personally 26 9 15 15 28 5 3.1 382 For visitors and guests 7 4 15 24 43 7 4.0 376 B-6 Town of Vail Community Survey 2005 29. Over the past two years has the sense of community within the Town improved, gotten worse or stayed the same? 2005 2003 (n=404) (n=395) 17% 16% Improved 21 31 Gotten worse 53 46 Stayed the same 8 8 Don't know/no opinion 0 Refused Do you have any comments or suggestions on your response? 30. What doesn't Vail have (facilities and amenities) that you would like to see provided? Are there specific infrastructure or programs you would like to see added to serve Vail in the next five years? n=404 54% Yes (what are they?) 46 No 31. How well informed would you say you are on the development of a new conference center for Vail? n=404 17% Not at all informed 56 Somewhat informed 27 Very informed 0 Don't know Is there any specific information you are looking for concerning the conference center that you haven't received? Do you have any additional comments on this topic? 32. Thinking about the vision for the new Vail, and all the improvements that are occurring, how would you describe your attitude? n=404 10% Not at all excited 41 Somewhat excited 47 Very excited 1 Refused 0 Don't know Do you have any comments on your response? 33. Rate your satisfaction with the Town of Vail's management and communications concerning construction going on in town. NOT AT ALL VERY SATISFIED SATISFIED DK Mean N 5 10 31 28 17 9 3.5 368 34. Rate your satisfaction with the quality of new development and redevelopment over the past three years. NOT AT ALL VERY SATISFIED SATISFIED DK Mean N 5 9 23 37 18 7 3.6 376 B-~ e Town of Vail Community Survey 2005 Please provide the following demographic information. Please remember that all responses remain strictly confidential and are reported only in group format. 35. Where is your residence within the Town of Vail located? 2005 2003 (n=404) (n=401) 27% 30% East Vail 2 1 Booth Falls and Bald Mountain Road areas 1 1 Booth Creek/Aspen Lane 3 4 Golf Course 8 8 Vail Village 7 8 Lionshead 11 9 Potato Patch, Sandstone 4 2 Buffehr Creek, Lionsridge, the Valley 1 1 Vail Commons/Safeway area 23 23 West Vail (north of I-70) 2 4 Matterhotn, Glen Lyon 5 3 Intermountain 1 Located just outside Town of Vail 3 4 Other 2 Refused 36. Do you own or rent your residence? 2005 2003 (n=404j (n=401) 84% 78% Own 14 20 Rent 1 1 Other (specify) 1 Refused 37. How long have you lived within the Town of Vail (or owned property if anon-resident)? 2005 2003 (n=404) (n=401) 4% 6% Less than 1 year 23 21 1-5 years 30 33 6-15 years 42 39 More than 15 years 1 Refused 38. Which of the following best describes you? 2005 2003 (n=404) (n=401) 5% 5% Non-resident owner of business/commercial property (GO TO Q. 40) 63 57 Year-round resident (12 months/year) 31 37 Seasonal resident 0 Don't know 1 Refused e-a Town of Vail Community Survey 2005 39. (IF RESIDENT) Do you own or operate a business within the Town of Vail? 2005 2003 (n=377) (n=377) 20% 19% Yes 80 81 No 40. Are you a registered voter in Vail? 2005 2003 (n=404) (n=401) 57% 51 Yes 41 48 No 0 Don't know 1 Refused 41. Which of these categories best describes your marital status? 2005 2003 (n=404) (n=401) 25% 31% Single, no children 20 16 Couple, no children 22 20 Household with children 32 31 Empty-nester, children no longer at home 2 Refused INTERVIEWER: ENTER GENDER OF RESPONDENT n=404 52% Male 48 Female 42. Looking ahead to the next three years in Vail, what do you think the two or three biggest challenges will be? B-9 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: March 12, 2007 SUBJECT: A request for a final recommendation to the Vail Town Council for text amendments to Title 12, Zoning Regulations, Vail Town Code, pursuant to section 12-3-7, Amendment, Vail Town Code, to allow for a prescribed regulations amendment establishing Chapter 12-23, Commercial Linkage and Chapter 12-24, Inclusionary Zoning, Vail Town Code; amending section 12-2-2, Definitions, Vail Town Code, defining relevant terms of art; repealing and reenacting Chapter 12-13, Employee Housing, Vail Town Code, to a!!ow for revisions to the employee housing regulations; and setting forth details in regard thereto. (PEC06-0084) Applicant: Town of Vail Planner: George Ruther I. SUMMARY The Vail Town Council has set an employee housing policy of ensuring that there is deed-restricted employee housing available in the Town of Vail for at least 30% of the Town's work force. In order to achieve this goal, it has been determined that a number of strategies will need to be implemented. Commercial linkage and inclusionary zoning are two of the tools -that the Vail Town Council has chosen to implement the employee housing policy. At their January 2, 2007 meeting, the Vail Town Council directed staff to prepare text amendments to Title 12, Zoning Regulations, Vail Town Code, establishing employee housing regulations utilizing an employee mitigation rate of 20% for commercial linkage and a mitigation rate of 10% for inclusionary zoning, in sixteen (16) of the Town's twenty-seven (27) zone districts. The purpose of this public hearing is to present three amending ordinances to the Town of Vail Planning & Environmental Commission to allow for a prescribed regulations amendment establishing Chapter 12-23, Commercial Linkage and Chapter 12-24, Inclusionary Zoning, Vail Town Code; amending section 12-2-2, Definitions, Vail Town Code, defining relevant terms of art; repealing and reenacting Chapter 12-13, Employee Housing, Vail Town Code, to allow for revisions to the employee housing regulations; and setting forth details in regard thereto. Based upon the review of the criteria outlined in Section IV of this memorandum, the Community Development Department recommends that the Planning & Environmental Commission forwards a recommendation of approval of the three amending ordinances to the Vaii Town Council. 1 i II. DESCRIPTION OF THE REQUEST The applicant, the Town of Vail Community Development Department, is requesting a final recommendation to the Vail Town Council of text amendments to Title 12, Zoning Regulations, Vail Town Code, pursuant to section 12-3-7, Amendment, Vail Town Code, to allow for a prescribed regulations amendments establishing Chapter 12-23, Commercial Linkage and Chapter 12-24, Inclusionary Zoning, Vail Town Code; amending section 12-2-2, Definitions, Vail Town Code, defining relevant terms of art; repealing and reenacting Chapter 12- 13, Employee Housing, Vail Town Code, to allow for revisions to the employee housing regulations; and setting forth details in regard thereto. The purpose of these text amendments is to implement the stated policy objective of the Town Council to... "ensure that there is deed-restricted employee housing available in the Town of Vail for at least 3Q% of the Town's work force" . In order to achieve this policy objective, the Town Council directed staff to prepare text amendments to Title 12, Zoning Regulations, which propose the use of commercial linkage and inclusionary zoning as the implementation tools, for their review and consideration. Pursuant to Sections 12-23-1 and 12-24-1, Purpose and Applicability, of Ordinances No. 7 & 8, Series of 2007, respectively, the commercial linkage and inclusionary zoning regulations shall apply in the following zone districts: 1. HIGH DENSITY MULTIPLE FAMILY (HDMF); 2. PUBLIC ACCOMMODATION (PA); 3. PUBLIC ACCOMMODATION 2 (PA2); 4. COMMERCIAL CORE 1 (CC1); 5. COMMERCIAL CORE 2 (CC2); 6. COMMERCIAL CORE 3 (CC3); 7. COMMERCIAL SERVICE CENTER (CSC); 8. ARTERIAL BUSINESS (ABD); 9. GENERAL USE (GU); 10. HEAVY SERVICE (HS}; 11. LIONSHEAD MIXED USE 1 (LMU1); 12. LIONSHEAD MIXED USE 2 (LMU2); 2 13. SKI BASE/RECREATION (SBR); 14. SKI BASE/RECREATION 2 (SBR2); 15. PARKING DISTRICT (P); AND 16. SPECIAL DEVELOPMENT (SDD) Copies of Ordinance No. 7, 8 & 9, Series of 2007 and Resolution No. 6, Series of 2007 have been attached for reference. (Attachments A, B, C & D) The Planning & Environmental Commission is being asked to forward a recommendation of approval. approval with modifications, or denial of the proposed text amendments to Title 12, Zoning Regulations, to the Vail Town Council. III. BACKGROUND April, 2006 • Town Council directs staff to develop a series of actions to create and maintain employee housing • Town Council authorizes expenditure for a Rational Nexus Study September, 2006 • The results of the Rational Nexus Study are presented October, 2006 • Staff and Consultants present various tools and policies to create and maintain employee housing in Vail • Town Council directs staff to bring specific recommendations for inclusionary zoning, commercial linkage and residential linkage November, 2006 • Town Council passes an Emergency Ordinance stating their intent to pass Employee Housing Regulations and put property owners on notice that all future development may be subject to these requirements December, 2006 • Town Council directs staff to focus more specifically on inclusionary zoning and commercial linkage to provide employee housing as demand is generated • Town Council directs staff to provide various scenarios that reduce the impact on commercial development January, 2007 3 • Town Council directs staff to revise the draft' ordinance to include a commercial linkage requirement of 20% and an inclusionary zoning requirement of 30% - maintaining a greater burden on residential development to provide employee housing • Planning and Environmental Commission requests more background information prior to moving forward with a recommendation to Town Council February, 2007 • Town Council confirms commitment to the April 15, 2007 deadline • Town Council confirms commitment to maintaining employee housing for 30% of the workforce in the Town of Vail • 20% commercia! linkage and 10% inclusionary zoning achieve this goal in mixed use zone districts March, 2007 • Staff presents draft ordinances to PEC for review and final recommendation to Town Council IV. APPLICABLE PLANNING DOCUMENTS The Town of Vail Community Development Department relied upon the information contained in the following planning related documents in the preparation of the proposed text amendments: "Eagle County Housing Needs Assessment, 1999" by Rees Consulting, Inc. "Eagle Counfv Housina Needs Assessment Update, March 2002" by Rees Consulting, Inc., and RRC Associates, Inc. "The Social and Economic Effects of Second Homes. 2004," by Northwest Colorado Council of Governments, Linda Venturoni "Vail Housina Research Choices and Potential Outcomes. March 2005" by McCormick and Associates, Inc. and RRC Associates, Inc. "2005 Eagle County Nexus Update -Data Report, 2005" by RRC Associates, Inc. "Town of Avon Housing Needs Assessment. 2006" by RRC Associates, Inc. "2006 Town of Vail Nexus/Proportionality Analysis for Employee Housinq Mitigation Programs'; by RRC Associates, Inc., revised March 12, 2007 "ULI Panel Presentation on Eagle County Workforce Housing. December 2006" by Urban Land Institute Advisory Services Panel. 4 V. CRITERIA FOR CONSIDERATION AND FINDINGS Before making a final recommendation on the proposed text amendments to the Vail Town Council, the Community Development Department recommends that the Planning and Environmental Commission evaluates the text amendments base upon the following factors for consideration: 1) The policy ensures that there is employee housing available in the Town of Vail for at least 30% of the Town's work force? Staff Response In preparing the specific regulations proposed in text amendments to the Zoning Regulations the Community Development Department relied upon historical and statistical data compiled by various consultants and agencies and the policy direction provided by the Vail Town Council. In our reliance upon the data and the direction of the Council, it has been determined that the use of commercial linkage and inclusionary zoning were the two most appropriate means of achieving the Council's stated goal. It was further determined that utilizing a mitigation rate of 20% for commercial linkage and 10% for inclusionary zoning will most likely result in slightly over 30% of the new employees generated as a result of net new commercia! and residential development will have deed-restricted employee housing made available to them once the new development comes on line. While it can be argued that the proposed mitigation rates may result in more than 30% of the workforce having deed-restricted housing available to them, staff believes that it is important to realize that this situation only exists if there remains an equal distribution of both new commercial and residential development with the Town of Vail. Staff believes that this criteria has been addressed by the proposed text amendments. 2) The policy takes a broad approach towards achieving the community's housing goals. Staff Response Pursuant to Sections 12-23-7 and 12-24-6, Methods of Mitigation, of the respective ordinances, four potential options, or combinations thereof, exist for applicants to comply with the requirements of the proposed regulations. For instance, in complying with the provisions of the proposed ordinances, an applicant can provide a portion of the deed- restricted employee housing units on-site, a portion off-site and any remaining portion through the fee-in-lieu option. In contrast, an applicant could instead choose to comply with the provisions of the proposed ordinance by providing 100% of the requirement on-site or off-site. 5 A second factor which ensures that a broad approach is taken towards achieving the community's housing goals is the opportunity for an applicant to utilize the provisions of a mitigation bank as outlined in Sections 12-23-8 and 12-24-7, Mitigation Bank, of the respective ordinances. Through the utilization of the provisions of the mitigation bank, an applicant can realize the full benefits of any EHU constructed or already acquired in anticipation of both future commercial and residential development. Lastly, Section 12-23-3, Size and Building Requirements, of Chapter 12- 23, not only provides an applicant with options for the type(s) of unit that could be provided to comply with the requirements of the regulation, it also has been formulated to be responsive to the varying sizes of dwelling units presently available in the Vail real estate market, thus affording applicants a reasonable expectation that they will be able to find units that meet or exceed the minimum requirements. For the reasons cited above, staff believes that this criteria has been addressed by the proposed text amendments. 3) The policy addresses the housing needs of a wide range of Vail's present and future population (i.e., seasonal, local, families, etc.) Staff Response Through the provisions of Sections 12-23-7 and 12-24-6, Methods of Mitigation, of the respective ordinances, five potential options, or combinations thereof, exist for applicants to comply with the requirements of the proposed regulations. The Methods of Mitigation provide options from a dormitory unit to various sized dwelling units. This allows developers to provide a range of housing options intended to meet their employee's needs as well as provide the community with a wide of range of seasonal, locals and families living in the Town of Vail. For the reasons cited above, staff believes that this criteria has been addressed by the proposed text amendments. 4) The policy can be incorporated into the Town's adopted rules and zoning regulations. Staff Response Through the creation of the three ordinances (Ordinances 7, 8 & 9, Series of 2007), the Community Development Department has clearly demonstrated that the proposed policy can be successfully incorporated into the Town's adopted rules and zoning regulations. As a result of the proposed text amendments, new Chapters 12-23, Commercial Linkage and 12-24, Inclusionary Zoning will be added to Title 12, Zoning Regulations of the Vail Town Code. By way of example and in response to the reality that the majority of construction in the Town is in the form of 6 redevelopment, Sections 12-23-4 and 12-24-4 have been incorporated info the two new Chapters to ensure that the regulations are reflective of the development conditions which exist in the community. Secondly, a method for providing "credits" to existing development has been written into the regulations ensuring all proposals for redevelopment and changes in use are fairly considered in the application of the regulations. Thirdly, exemptions provisions, Sections 12-23-6 and 12-24-5 of the respective ordinances, have been created which allows redevelopment and changes in use applications which do not result in the creation of new net floor area, and thus no new demand in employee generation, to be exempt from the prescribed regulations. Not only do the exemption provisions ensure equitable treatment under the law, but they demonstrate how through careful consideration the proposed amendments have been successfully incorporated in the Town's adopted rules and zoning regulations. Lastly, for those rare, yet potential extraordinary circumstances when the application of the regulations would result in a practical difficulty depriving the applicant of privileges enjoyed by other property owners in the Town of Vail, Sections 12-23-12 and 12-24-11, Variances, have been incorporated into each of the two new Chapters. For the reasons cited, staff believes that this criteria has been addressed by the proposed text amendments. 5) The extent to which the text amendments furthers the general and specific purposes of the zoning regulations. Staff Response Section 12-1-2, Purpose, Zoning Regulations, Vail Town Code, outlines the general and specific purposes of the Zoning Regulations. Section 12- 1-2 (A) of the Regulations states, "These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the Town; and to promote the coordinated and harmonious development of the Town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. " And Section 12-1-2(B) of the Regulations states, "These regulations are intended to achieve the following more specific purposes: 7 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off-street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with Municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the Town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. " Upon review of both the general and specific purposes of the Zoning Regulations, staff believes that the adoption of commercial linkage and inclusionsary zoning clearly promotes the health, safety, morals, and general welfare of the Town, and promotes the coordinated and harmonious development of the Town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. Furthermore, staff believes that, amongst other specific purposes, the proposed text amendments conserves and maintains established community qualities and economic values as well as provides for the growth of an orderly and viable community. For the reasons cited, staff believes that this criteria has been addressed by the proposed text amendments. 8 6) The extent to which the text amendments would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town. Staff Response The Vail Town Council has set an objective of ensuring that there is employee housing for at least 30% of Vail's workforce in the Town of Vail. The implementation of commercial linkage and inclusionary zoning ensures that this objective is met as redevelopment and new developments generate new employee housing demand. The Town Council has reviewed numerous studies and reports listed in Section IV of this memo which provides background and rationale for the importance of ensuring an adequate supply of employee housing within the Town of Vail. The studies and reports conclude that without intervention there will be a continuing decrease in the amount of housing available to local employees and the negative effects of that outcome. The "ULI Panel Presentation on Eaale Countv Workforce Housing,,, December 2006"states that "locating new development (employee housing) close to an existing town/village, preferably adjoining or close to the town center, utilize already disturbed sites or sites with existing inventory identified for re-development and locate near existing or future public transportation hubs" should be the guiding principles for the development of employee housing. Ordinances 7, 8 and 9 ensure that these principles are utilized in the development of new employee housing in the Town of Vail. Additionally, through the Vail 2020 Strategic Planning Process, the community has identified employee housing as one of the highest priority issues for the Town to address along with parking and the environment. Once implemented, commercial linkage and inclusionary zoning will begin to address the ever increasing need for employee housing in the Town of Vail. For the reasons cited above, staff believes that this criteria has been addressed by the proposed text amendments. 9 l 7) The extent to which the text amendments demonstrate how employee housing conditions have substantially changed since the adoption of the zoning regulations and how the existing regulations are no longer appropriate or are inapplicable. Staff Response The Town of Vail established its current employee housing policies in 1992. The Town began providing incentives for home owners to develop employee housing units on their property through GRFA and density bonuses. The employee housing created was developed through incentives rather than requirements. Throughout the 1990's three hundred (300) employee housing units were built and deed restricted. This includes developments like Vail Commons and Red Sandstone. Since April of 2000 only twenty-eight deed restricted employee housing units have been built in Town under the existing incentive policy. Of the twenty-eight units built, six of the twenty-eight include the North Trail Townhomes constructed by the Town of Vail. An additional fifteen units have been deed restricted under the Town's existing commercial linkage policies. Currently approved projects will also provide .additional employee housing, but not enough to achieve the stated goal of at least 30% of the Town's workforce. As stated in the "Vail Housina Research Choices and Potential Outcomes. March 2005" "...as the supply of entry-level housing diminishes in Vail and prices increase, year round employees looking to own a home are moving down valley where there are more options. As down valley jobs increase in number, Vail faces a challenge in recruiting and retaining qualified employees who may choose to live closer to where they work. " The report further concludes, "...the challenge of housing for both year round and seasonal workers close to their employment is compounded by the difficulty of providing for parking. Employees who drive to work look for parking that is close to employment. This land can be in prime locations and very expensive. The interplay between housing, transportation and parking should be identified and considered in the evaluation of alternatives." In the Town of Vail (and the larger Eagle County area), residential development contributes to the lack of housing affordable to locals in the fact that new housing development in the Town of Vail is primarily targeted to higher income, out-of-area buyers. The free market and the prices it demands are simply not affordable to the vast majority of persons earning their living in the Town of Vail. As more expensive housing continues to be constructed, the availability of land and developable area 10 on which to provide housing for local residents and workers decreases, resulting in increased land costs and housing prices. Demand for homes from second homeowners force residents and employees earning local wages to compete with higher income households for a limited supply of housing. Local homeownership rates verify this trend. According to Eagle County Assessor's records, local residents own approximately thirty-two percent (32%) of all homes in the Town of Vail, and only twenty- two percent (22%) of the homes built in 2005. Finally, local wages are not keeping up with the real estate market. It is estimated that forty-seven percent (47%) of households in the Town of Vail earned less than one hundred percent (100%) of the area median income ($67,200 for an average two-person family) in 2006 and there are no homes in the Town's housing market that are potentially affordable to households earning less than one hundred forty percent (140%) of the area median income ($89,600 for an average two-person family). This condition is compounded by a scarce supply of developable land in the Town of Vail. For the reasons cited above, staff believes that this criteria has been addressed by the proposed text amendments. 8) The extent to which the text amendments provide a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives. Staff Response As previously stated in Criteria #4 above, it is clear that the two new chapters have been successfully incorporated into the Town's adopted rules and zoning regulations. Pursuant to Sections 12-23-1 and 12-24-1, Purpose and Applicability, of the proposed ordinances, the employee housing regulations are applicable to all new commercial and residential development and any redevelopment or change in use that results in new net floor area or GRFA in sixteen (16) of the Town's twenty-seven (27) zone districts. According to Title 12 of the Vail Town Code, with the exception of the Heavy Service zone district, each of zone districts to which the regulations shall apply already allows the creation of employee housing units in addition to the many other prescribed land uses. Since employee housing units are already allowed within the various districts, staff believes that the proposed regulations will have no negative impact on the provision of harmonious, convenient, workable relationships among the (and use regulations consistent with the development objectives of the Town. For example, as presently existing and clearly demonstrated in Section 12-13-4 of Chapter 12-13, Employee Housing, (Ordinance No. 9, Series of 2007), Type III EHUs are allowed in each of the zone districts affected by the two new ordinances, subject to the issuance of a conditional use permit, and do not count towards density control (i.e., du/acre and GRFA) for the purpose of zoning. None of the ordinances contemplates changing these provisions and is but one 11 i example of how the text amendments provide a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives. 9) Such other factors and criteria the Commission and/or Council deem applicable to the proposed text amendments. B. The Planning and Environmental Commission shall make the following findings before forwardina a recommendation of approval for a text amendment: 1. That the amendments are consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and 2. That the amendments further the general and specific purposes of the Zoning Regulations and the Development Review Handbook; and 3. That the amendments promote the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. VI. NEXT STEPS March 13, 2007 (Town Council) 1St Reading of Ordinances No. 7, 8 & 9, Series of 2007 Resolution No. 6, Series of 2007 April 3, 2007 (Town Council) 2"d Reading of Ordinances No. 7, 8 & 9, Series of 2007 VII. STAFF RECOMMENDATION The Town of Vail Community Development Department recommends that the Town of Vail Planning & Environmental Commission forwards a recommendation of approval of Ordinances 7, 8 and 9, Series of 2007 to the Vail Town Council. Staff's recommendation of approval is based upon review of the criteria outlined in Section V of this memorandum and the evidence and testimony presented. Should the Planning & Environmental Commission choose to forward a recommendation of approval of the ordinances to the Vail Town Council, staff recommends that the following findings be made as part of the motion, 12 f1 1 "That based upon review of the criteria outlined in Section V of this memorandum and the studies and reports cited in Section IV the Commission finds that the proposed text amendments are consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and are compatible with the development objectives of the Town. Additionally, based upon the evidence and testimony presented on the proposed text amendments, the Commission finds that the amendments further the general and specific purposes of the Zoning Regulations and the Development Review Handbook, as outlined in Section. V above. Finally, the Commission finds that the amendments promote the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." 13 ORDINANCE NO.7 SERIES 2007 AN~ ORDINANCE AMENDING TITLE 12, ZONING REGULATIONS, VAIL TOWN CODE, BY THE ADDITION OF NEW DEFINITIONS TO SECTION 12-2-2, AND THE ADOPTION OF A NEW CHAPTER 23, ENTITLED COMMERCIAL LINKAGE, AND SETTING FORTH DETAILS IN REGARD THERETO WHEREAS, the Town of Vail has experienced a decrease in population during the past ten years due to market conditions that have given homeowners incentive to sell their properties; WHEREAS, during that period of time, housing costs in Vail have increased at a much higher rate than income has increased; WHEREAS, new commercial development and redevelopment in Vail will result in new employees being needed for uses in the new buildings and for the maintenance of the new buildings; WHEREAS, there is a substantial, direct, and rational connection between the need for housing of employees generated by new commercial development and redevelopment and the requirements for the provision of employee housing, as documented in the report entitled, "Town of Vail Nexus/Proportionality Analysis for Employee Housina Mitiaafion Proarams", prepared for the Town by RRC Associates, Inc., dated March 12, 2007, a copy of which is on file with the Town Clerk and available for public inspection; WHEREAS, on March 12, 2007, the Planning and Environmental Commission of the Town of Vail held a public hearing and reviewed and forwarded a recommendation of of the proposed text amendments to the Zoning Regulations to the Vail Town Council in accordance with the procedures and criteria and findings outlined in Chapter 12-3 of the Zoning Regulations; WHEREAS, the Town Council believes that the provision of a reasonable and appropriate percentage of new employee housing is the responsibility of new commercial developments and redevelopments which have a nexus to new job generation; WHEREAS, it is the Town Council's goal to provide housing for at least thirty percent (30%) of the net new employees generated ,from residential and commercial development in the Town through the conjunctive efforts of this ordinance and the Town's inclusionary zoning ordinance; and WHEREAS, the Town Council finds and determines that the public health, safety, and welfare will be served by adopting regulations which require mitigation of such impacts on employee housing in the Town of Vail. 1 3~a~2oo~ F:ICDEVIORDINANCES10710RDINANCE NO. 7, SERIES OF 2007, COMMERCIAL LINKAGE, FIRST READING 0313.DOC NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 12-2-2 of the Vail Town Code is hereby amended by the addition of the following definitions: CHANGE IN USE: A change in land use on a particular site from one type of commercial use to another type of commercial use wi#hout redevelopment. COMMERCIAL DEVELOPMENT: Any development that includes uses such as business offices, professional offices, accommodation units, general retail, grocery, liquor and convenience, recreational amenity, real estate offices, conference facilities, health clubs, eating and drinking establishments, service oriented businesses, or similar uses. COMMERCIAL LINKAGE: An obligation that requires developers to provide housing for a certain number of new employees that are generated by a new commercial development, focusing solely on a development's impact as related to employee generation and not taking into account secondary impacts. CONFERENCE FACILITY: A facility used for conferences, conventions, seminars, banquets, and entertainment functions, along with accessory functions such as lobbies, pre-convene areas, and exhibition space. DEED RESTRICTION: A permanent restriction on the use, occupancy and transfer of real property that runs with the land and is recorded against the property in the Eagle County Clerk and Recorder's office. DEVELOPMENT: The construction, improvement, alteration, installation, erection, or expansion of any building, structure or other improvement in the Town. DORMITORY UNIT: A type of employee housing unit which houses not more than five (5) persons and includes common kitchen facilities, a common bathroom, and a minimum of two hundred (200) square feet of GRFA for each person occupying the unit. EMPLOYEE: A person who works an average of thirty (30) hours per week or more on a year round basis at a business located in Eagle County. 2 3/8/2007 F: ICDEVIORDINAIVCESl0710RD/NANCE NO. 7, SERIES OF 2007, COMMERCIAL LINKAGE, FIRST READING 0313.DOC EMPLOYEE HOUSING UNIT (EHU): A dwelling unit which is deed restricted that shall not be leased or rented for less than thirty (30) consecutive days, and shall be occupied by at least one person who is an employee. NEXUS STUDY: A report, adopted by Town Council, updated at least every five (5) years or more often if deemed necessary by the Town Council, analyzing the current and future employee housing needs resulting from new development and redevelopment in the Town. OFF-SITE: A location within the boundaries of the Town other than the site on which the commercial development is located. REAL ESTATE OFFICE: An office for the purpose of conducting real estate transactions and/or property management. REDEVELOPMENT: The construction, improvement, alteration, installation, erection, or expansion of any existing building, structure or other improvement in the Town that results in an increase in net floor area or GRFA. SPA: A commercial establishment providing services including massage, body or facial treatments, make-up consultation and application, manicures, pedicures and similar services, excluding beauty and barber shops. Section 2. Title 12 of the Vail Town Code is hereby amended by the addition of the following new Chapter 23, entitled Commercial Linkage: CHAPTER 23: COMMERCIAL LINKAGE 12-23-1: PURPOSE AND APPLICABILITY: A. The purpose of this Chapter is to ensure that new commercial development, redevelopment, and changes in use in the Town provide for a reasonable amount of employee housing to mitigate the impact on employee housing caused by such commercial development ,redevelopment, and changes in use. 3 3is~2oo7 FICDEVIORDINANCES10710RDINANCE NO. 7, SERIES OF 2007, COMMERCIAL LINKAGE, FIRST READING 0313.DOC 6 B. Except as provided in Section 12-23-5, this Chapter shall apply to all new commercial development, redevelopment and change in use located within the following zone districts: 1. High Density Multiple Family (HDMF); 2. Public Accommodation (PA); 3. Public Accommodation 2 (PA2); 4. Commercial Core 1 (CC1); 5. Commercial Core 2 (CC2); 6. Commercial Core 3 (CC3); 7. Commercial Service Center (CSC); 8. Arterial Business (ABD); 9. General Use (GU); 10. Heavy Service (HS); 11. Lionshead Mixed Use 1 (LMU1); 12. Lionshead Mixed Use 2 (LMU2); 13. Ski Base/Recreation (SBR); 14. Ski Base/Recreation 2 (SBR2); 15. Parking District (P); and 16. Special Development (SDD). C. The requirements of this Chapter shall be in addition to all other requirements of this Code. D. When any provision of this Chapter conflicts with any other provision of this Code, the provision of this Chapter shall control. 12-23-2: EMPLOYEE GENERATION AND MITIGATION RATES: A. The employee generation rates found in Table 23-1, Employee Generation Rates Per Type of Use, shall be applied to each type of use in a commercial development. For any use not listed, the Administrator shall determine the applicable employee generation rate by consulting the Town's current Nexus Study. 4 3is~2oo~ F:ICDEVIORDINANCES10710RDINANCE NO. 7, SERIES OF 2007, COMMERCIAL LINKAGE, FIRST READING 0313.DOC TABLE 23-1 EMPLOYEE GENERATION RATES BY TYPE OF COMMERCIAL USE Type of Use Employee Generation Rates Retail Store/Personal 2.5 Employees per 1,000 feet of Service/Repair Shop new net floor area Business Office and 3.2 Employees per 1,000 feet of Professional Office (excluding new net floor area Real Estate Office) Accommodation Unit/Limited .7 Employees per net new units Service Lodge Unit Real Estate Office 5.1 Employees per 1,000 feet of new net floor area Eating and Drinking 6.75 Employees per 1,000 feet of Establishment new net floor area Conference Facility .8 Employees per 1,000 feet of new net floor area Health Club .96 Employees per 1,000 feet of new net floor area Spa 2.1 Employees per 1,000 feet of new net floor area B. If an applicant submits competent evidence that the employee generation rates contained in Table 23-1 or the Nexus Study do not accurately reflect the number of employees generated by the proposed commercial development, redevelopment, or change in use, and the Administrator finds that such evidence warrants a deviation from those employee generation rates, the Administrator shall allow for such a deviation as the Administrator deems appropriate. C. Each commercial development, redevelopment, or change in use shall mitigate its impact on employee housing by providing EHUs for twenty percent (20%) of the employees generated, pursuant to Table 23- 1, or the Nexus Study, in accordance with the requirements of this Chapter. 5 3rsi2oo7 F:ICDEVIORDINANCES10710RDINANCE NO. 7, SERIES OF 2007, COMMERCIAL LINKAGE, FIRST READING 0313.DOC D. Solely for the purpose of converting the requirements of this Chapter into the requirements of Chapter 24, Inclusionary Zoning, a conversion factor of one employee equals three hundred fifty (350) square feet of GRFA. (i.e., conversion factor = 350 sq. ft./employee). This conversion factor shall only apply when comparing the existing employee housing requirement to the proposed employee housing requirement for a change in use or redevelopment application. 12-23-3: SIZE AND BUILDING REQUIREMENTS: A. Table 23-2, Size of Employee Housing Units, establishes the minimum size of EHUs and the number of employees that can be housed in each. All EHUs shall meet or exceed the minimum size requirements. TABLE 23-2 SIZE OF EMPLOYEE HOUSING UNITS Type of Unit Minimum Number of Size (GRFA) Employees Housed Dormitory 200 1 Studio 438 1.25 One-Bedroom 613 1.75 Two-Bedroom 788 2.25 Three-Bedroom 1225 3.5 B. Every EHU shall contain a kitchen facility or kitchenette and a bathroom. C. All trash facilities shall be enclosed. D. Parking shall be provided as required by this Title. E. Each EHU shall have its own entrance. There shall be no interior access from any EHU to any dwelling unit to which it may be attached. F. EHUs shall not be included in the Town's calculations for density control. G. Every EHU shall be allowed three hundred (300) square feet of additional garage area. Any EHU that does not have a garage shall 6 ~ai2oo7 F:ICDEVIORDINANCES10710RD?NANCE NO. 7, SERIES OF 2007, COMMERCIAL LINKAGE, FIRST READING 0313.DOC J include a minimum of an additional seventy five (75) square feet for storage in addition to normal closet space. 12-23-4: REDEVELOPMENT: A. For redevelopment of a commercial use which is not a change to residential use, employee housing impacts need only be mitigated for a change in use that results in a greater number of employees generated or an increase in net floor area, or increase in the number of accommodation units or limited service lodge units of the redevelopment; provided however, that if any existing EHUs are to be removed, an equal amount of EHUs shall be replaced in addition to other requirements of this Chapter. B. For redevelopment of a commercial use to a residential use, the inclusionary zoning requirements of Chapter 12-24 shall apply to the total GRFA of the residential development, but a credit shall be given for the employees already existing for the commercial use pursuant to the conversion rate established by Section 12-24-2(B). 12-23-5: CHANGE IN USE: For a change in use, employee housing impacts need only be mitigated for the net increase in employees generated by the change in use, pursuant to Table 23-1, or the Nexus study, as applicable. 12-23-6: EXEMPTIONS: The following shall be exempt from this Chapter: 1. The redevelopment of existing commercial development, if no new net floor area, accommodation units, or limited service lodge units are created and there is no change in use; and 2. The construction of EHUs. 12-23-7: METHODS OF MITIGATION: A. The mitigation of employee housing required by this Chapter shall be accomplished through one of the following methods: 1. On-site units. The requisite number of EHUs, or a portion thereof. 2. Conveyance of property on-site. An applicant may convey on-site real property to the Town on which no covenants, restrictions or issues exist that would limit the construction of EHUs, at the sole discretion of the Town Council. 7 3isi2oo~ FtCDEV10RDINANCESt0710RD/NANCE NO. 7, SERIES OF 2007, COMMERCIAL LINKAGE, FIRST READING 0313.DOC 3. Off-site units. The requisite number of EHUs, or a portion thereof, may be provided off-site within the Town of Vail. 4. Payment of fees-in-lieu. The Planning and Environmental Commission may approve payment of fees-in-lieu for each employee to be housed, or portion thereof, required by this Chapter. a. The fees-in-lieu for each employee to be housed shall be established annually by resolution of the Town Council, provided that, in calculating that fee, the Town Council shall include the net cost (total cost less the amount covered by rental or sale income) of real property and all related planning, design, site development, legal, . construction and construction management costs of the project, in current dollars, which would be incurred by the Town to provide housing for the employee to be housed in that year. b. An administrative fee of fifteen percent (15%) shall be added to the amount set forth in paragraph a hereof. c. Fees-in-lieu shall be due and payable prior to the issuance of a building permit for the development. d. The Town shall only use monies collected from fees-in-lieu to provide new employee housing. 5. Conveyance of property off-site. The Town Council may, at its sole discretion, accept the conveyance of property off- site in lieu of requiring the provision of EHUs, provided that no covenants, restrictions or issues exist on such property that would limit the construction of EHUs. B. Partial fees-in-lieu shall be paid when the calculation to determine the number of employees generated under this Chapter results in a fractional number of employees. 12-23-8: MITIGATION BANK: A. The Town will provide credit for any EHUs constructed or acquired in anticipation of future commercial development, redevelopment or change in use, provided that those EHUs meet all applicable requirements of this Title. However, the construction or acquisition of EHUs in anticipation of future development is at the sole risk of the applicant, because the commercial development shall be subject to all regulations pertaining to EHUs which are in effect at the time the 8 3/8/2007 F: tCDEV10RDINANCES10710RDlNANCE NO. 7, SERIES OF 2007, COMMERCIAL LINKAGE, FIRST READING 0313. DOC I application for commercial development review is submitted to the Town, even if those regulations change after the EHUs are constructed. B. The Town will provide credit for any EHUs previously constructed or acquired under Chapter 12-24, pursuant to the conversion factor established by Section 12-24-2(B), provided that those EHUs meet all applicable requirements of this Title. C. It shall be the applicant's responsibility to provide documentation of any existing EHU credit upon submission of an application for development review. If the applicant cannot adequately document such credits, the Town shall not be obligated to provide such credit. 12-23-9: ADMINISTRATION: A. Each application for development review shall include an Employee Housing Plan or Statement of Exemption. B. An Employee Housing Plan shall include the following: 1. Calculation Method. The calculation of employee generation, including credits if applicable, and the mitigation method by which the applicant proposes to meet the requirements of this Chapter; 2. Plans. A dimensioned site plan and architectural floor plan that demonstrates compliance with Section 12-23-3, Size and Building Requirements; 3. Lot Size. The average lot size of the proposed EHUs and the average lot size of other dwelling units in the commercial development or redevelopment, if any; 4. Schedules. A timeline for the provision of any off-site EHUs; 5. Off-Site Units. A proposal for the provision of any off- site EHUs shall include a brief statement explaining the basis of the proposal; 6. Off-Site Conveyance Request. A request for an off- site conveyance shall include a brief statement explaining the basis for the request; and 7. Fees-in-lieu. A proposal to pay fees-in-lieu shall include a brief statement explaining the basis of the proposal. 9 3/8/2007 F:ICDEVIORDINANCES10710RDINANCE NO. 7, SERIES OF 2007, COMMERCIAL LINKAGE, FIRST READING 0313.DOC C. The Planning and Environmental Commission shall approve, approve with modifications, or deny an Employee Housing Plan. It shall be the burden of the applicant to demonstrate that based upon a preponderance of the evidence presented that the Employee Housing Plan complies with the provisions of this Title. When an Employee Housing Plan is required as part of an application for a special development district or includes a request to convey property as a means of mitigation method, the Town Council shall approve, approve with modifications, or deny the Employee Housing Plan based upon the compliance criteria. D. Any amendment or revision to an approved development plan which required employee housing in accordance with this Chapter shall be required to submit an amended Employee Housing Plan demonstrating continued compliance with the provisions of this Chapter. E. An approved Employee Housing Plan shall become part of the approved application for development review for the affected site. 12-23-10: OCCUPANCY AND DEED RESTRICTIONS: A. No EHU shall be subdivided or divided into any form of timeshare unit or fractional fee club unit. B. EHUs shall not be leased for a period less than thirty (30) consecutive days. C. An EHU may be sold or transferred as a separate unit on the site. D. An EHU shall be continuously rented and shall not remain vacant for a period in excess of three (3) consecutive months unless, despite reasonable and documented efforts to rent, rental efforts are unsuccessful. E. No later than February 1St of each year, the owner of an EHU shall submit a sworn affidavit on a form provided ~by the Town to the Town of Vail Community Development Department containing the following information: 1. Evidence to establish that the EHU has been occupied throughout the year by an employee; 2. The rental rate; 3. The employer; and 10 3/8/2007 F.•ICDEVIORDINANCES10710RDlNANCE NO. 7, SERIES OF 2007, COMMERCIAL LINKAGE, FIRST READING 0313.DOC I t 4. Evidence to demonstrate that at least one tenant residing in the EHU is an employee. 12-23-11: TIMING: All EHUs required by this Chapter shall be ready for occupancy prior to the issuance of a temporary certificate of occupancy for the affected commercial development, redevelopment or change in use. 12-23-12: VARIANCES: Variances from the requirements of this Chapter may be granted pursuant to the procedures and standards set forth in Chapter 17 of this Title. 12-23-13: REVIEW: A. Purpose. The Town Council intends that the application of this Chapter not result in an unlawful taking of private property without the payment of just compensation, and therefore, the Town Council adopts the review procedures set forth in this Section. B. Planning and Environmental Commission review. Any applicant for commercial development who feels that the application of this Chapter would effect an unlawful taking may apply to the Planning and Environmental Commission for an adjustment of the requirements imposed by this Chapter. If the Planning and Environmental Commission determines that the application of this Chapter would result in an unlawful taking of private property without just compensation, the Planning and Environmental Commission may alter, lessen, or adjust employee housing requirements as applied to the particular project under consideration to ensure that there is no unlawful uncompensated taking. C. Town Council review. If the Planning and Environmental Commission denies the relief sought by an applicant, the applicant may request a hearing before the Town Council. Such hearing shall be a quasi-judicial hearing and conducted according to the Town's rules and regulations regarding quasi-judicial hearings. At such hearing, the burden of proof shall be on the applicant to establish that the fulfillment of the requirements of this Chapter would effect an unconstitutional taking without just compensation pursuant to applicable law. If the Town Council determines that the application of this Chapter would effect an illegal taking without just compensation, the Town Council may alter, lessen, or adjust the employee housing requirements as applied to the particular project under consideration to ensure that no illegal uncompensated taking occurs. The decision of the Town Council shall be final, subject only to judicial review. 11 3rai2oo~ F:ICDEVIORD/NANCES1071ORDINANCE NO. 7, SERIES OF 2007, COMMERCIAL LINKAGE, FIRST READING 0313.DOC a Section 3. If ,any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shalt not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 5. The amendment of any provision of the Town Code as provided in this ordinance shall not. affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. 72 3/8/2007 F.•ICDEVIORDINANCESt07tORDINANCE NO. 7, SERIES OF 2007, COMMERCIAL LINKAGE, FIRST READING 0313.DOC INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 13th day of March, 2007 and a public hearing for second reading of this Ordinance set for the 3~d day of April, 2007, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Rodney Slifer, Mayor Attest: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 3~d day of April, 2007. Rodney Slifer, Mayor Attest: Lorelei Donaldson, Town Clerk 13 ~ 3rsi2oo~ F:ICDEVIORDINANCES10710RDINANCE NO. 7, SERIES OF 2007, COMMERCIAL LINKAGE, FIRST READING 0313.DOC r ORDINANCE NO. 8 SERIES 2007 AN ORDINANCE AMENDING TITLE 12, ZONING REGULATIONS, VAIL TOWN CODE, BY THE ADDITION OF NEW DEFINITIONS TO SECTION 12-2-2, AND THE ADOPTION OF A NEW CHAPTER 24, ENTITLED INCLUSIONARY ZONING, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail has experienced a decrease in population during the past ten years due to market conditions that have given homeowners incentive to sell their properties; WHEREAS, during that period of time, housing costs in the Town of Vail have increased at a much higher rate than income has increased; WHEREAS, local residents own only approximately thirty-two percent (32%) of all homes in the Town of Vail, and only twenty-two percent (22%) of those homes that were built in 2005; WHEREAS, it is estimated that forty-seven percent (47%) of households in the Town of Vail earned less than one hundred percent (100%) of the area median income ($67,200 for an average two-person family) in 2006; WHEREAS, there are virtually no homes in the Town's housing market that are potentially affordable to households earning less than one hundred forty percent (140%) of the area median income ($89,600 for an average two-person family); WHEREAS, there is a scarce supply of developable land in the Town of Vail; WHEREAS, through the Vail 2020 Strategic Planning Process the community has identified employee housing as one of the highest priority issues for the Town to address; WHEREAS, on March 12, 2007, the Planning and Environmental Commission of the Town of Vail held a public hearing and reviewed and forwarded a recommendation of ~ of the proposed text amendments to the "Zoning Regulations" to the Vail Town Council in accordance with the procedures and criteria and findings outlined in Chapter 12-3 of the Zoning Regulations of the Town of Vail; WHEREAS, new residential development and redevelopment in the Town will result in new employees being needed for uses in the new buildings and for the maintenance of the new buildings; WHEREAS, the Town Council believes that the provision of a reasonable and appropriate percentage of new employee housing is the responsibility of new residential developments and redevelopments which have a nexus to new job generation and an impact on the availability of housing units affordable to local employees; 1 3/8/2007 F:ICDEVIORDINANCES10710RDINANCE NO. 8, SERIES OF 2007, INCLUSIONARYZONING, FIRST READING 0313.DOC WHEREAS, it is the Town Council's goal to provide housing for at least thirty percent (30%) of the new employees generated from residential and commercial development in the Town through the conjunctive efforts of this ordinance and the Town's commercial linkage ordinance; and WHEREAS, the Town Council finds and determines that the public health, safety, and welfare will be served by adopting regulations which require mitigation of such • impacts on employee housing in the Town of Vail. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 12-2-2 of the Vail Town Code is hereby amended by the addition of the following definitions: INCLUSIONARY ZONING: A zoning obligation based on the community's need for employee housing considering many factors and secondary impacts, including scarcity of developable land; rising home values; inadequate availability of employee housing in the m_ arket; and direct employee generation impacts. REMODELING: The alteration or renovation of the interior only of an existing residential dwelling unit in the Town of Vail, without any increase in GRFA or change in use. RESIDENTIAL DEVELOPMENT: A development that includes at feast one dwelling unit, including single-family dwellings, two-family dwellings, multiple family dwellings, fractional fee club units, lodge dwelling units, attached accommodation units, and timeshare units. Section 2. Title 12 of the Vail Town Code is hereby amended by the addition of the following new Chapter 24: CHAPTER 24: INCLUSIONARY ZONING 12-24-1: PURPOSE AND APPLICABILITY: A. The purpose of this Chapter is to ensure that new residential development and redevelopment in the Town of Vail provide for a reasonable amount of employee housing to mitigate the impact on employee housing caused by such residential development and redevelopment. 2 3/8/2007 F.•ICDEVIORDINANCES107lORDINANCE NO. 8, SERIES OF 2007, INCLUSIONARY20NING, FIRST READING 0313.DOC B. This Chapter shall apply to all new residential development and redevelopment located within the following zone districts, except as provided in Section 12-24-5: 1. High Density Multiple Family (HDMF); 2. Public Accommodation (PA); 3. Public Accommodation 2 (PA2); 4. Commercial Core 1 (CC1); 5. Commercial Core 2 (CC2); 6. Commercial Core 3 (CC3); 7. Commercial Service Center (CSC); 8. Arterial Business (ABD); 9. General Use (GU); 10. Heavy Service (HS); 11. Lionshead Mixed Use 1 (LMU1); 12. Lionshead Mixed Use 2 (LMU2); 13. Ski Base/Recreation (SBR); 14. Ski Base/Recreation 2 (SBR2); 15. Parking District (P); and 16. Special Development (SDD). C: The requirements of this Chapter shall be in addition to all other requirements of this Code. D. - When any provision of this Chapter conflicts with any other provision of this Code, the provision of this Chapter shall control. 12-24-2: EMPLOYEE HOUSING REQUIREMENTS: A. Every residential development and redevelopment shall be required to mitigate its direct and secondary impacts on the Town by providing employee housing at a mitigation rate of ten percent (10%) of the total new GRFA. 3 3rsi2oo~ F:ICDEVIORDINANCES10710RDINANCE NO. 8, SERIES OF 2007, INCLUSIONARYZONING, FIRST READING 0313.DOC B. Solely for the purpose of converting the requirements of this Chapter into the requirements of Chapter 23, Commercial Linkage, a conversion factor of one employee equals five hundred fifty (550) square feet of GRFA. (i.e., conversion factor = 550 sq. ft./employee). This conversion factor shall only apply when comparing the existing employee housing requirement to the proposed employee housing requirement for a change in use or redevelopment application. 12-24-3: BUILDING REQUIREMENTS: A. The minimum size of an EHU shall be five hundred and fifty (550) square feet of GRFA and the maximum size of an EHU shall be three thousand three hundred (3,300) square feet of GRFA. B. Every EHU shall contain a kitchen facility or kitchenette and a bathroom. C. All trash facilities shall be enclosed. D. Parking shall be provided as required by this Title. E. Each EHU shall have its own entrance. There shall be no interior access from any EHU to any dwelling unit it to which it may be attached. F. EHUs shall not be included in the Town's calculations for density control. G. Every EHU shall be allowed three hundred (300) square feet of additional garage area. Any EHU that does not have a garage shall include a minimum of an additional seventy five (75) square feet for storage in addition to normal closet space. 12-24-4: REDEVELOPMENT: A. For redevelopment from a residential use to a residential use, employee housing need only be provided for the increase in the GRFA of the redevelopment; provided however, that if any existing EHUs are to be removed, an equal amount of EHUs shall be replaced in addition to other requirements of this Chapter. B. For redevelopment from a residential use to a commercial use, employee housing need only be provided for the net increase in employees generated by the redevelopment, using the conversion rate established by Section 12-23-2(D) in this Title. 4 3isr2oo~ F:ICDEVIORDINANCES10710RDlNANCE NO. 8, SERIES OF 2007, INCLUSIONARYZONING, FIRST READING 0313.DOC 12-24-5: EXEMPTIONS: The following shall be exempt from this Chapter: 1. The remodeling of an existing dwelling unit; 2. The replacement of demolished residential development, provided the replacement structure does not exceed the total GRFA of the original structure; and 3 The construction of EHUs. 12-24-6: METHODS OF MITIGATION: A. The mitigation of employee housing required by this Chapter may be accomplished through one of the following methods: 1. On-site units. The requisite number of EHUs or a portion thereof. 2. Conveyance of ,property on-site. An applicant may convey on-site real property to the Town of Vail on which no covenants, restrictions or issues exist that would limit the construction of EHUs, at the sole discretion of the Town Council. 3. Off-site units. The requisite number of EHUs, or a portion thereof, may be provided off-site within the Town of Vail. 4. Payment of fees-in-lieu. The Planning and Environmental Commission may approve payment of fees-in-lieu for each square foot, or portion thereof, required by this chapter. a. The fees-in-lieu for each square foot shall be established annually by resolution of the Town Council, provided that in calculating that fee, the Town Council shall include the net cost (total cost less the amount covered by rental or sale income) of real property and all related planning, design, site development, legal, construction and .construction management costs of the .project, in current dollars, which would be incurred by the Town to provide the square feet in that year. b. An administrative fee of fifteen percent (15%) shall be added to the amount set forth in paragraph a hereof. c. Fees-in-lieu shall be due and payable prior to the issuance of a building permit for the development. 5 3rai2oo7 F:ICDEVIORDINANCES10710RDINANCE NO. 8, SERIES OF 2007, INCLUSIONARY ZONING, FIRST READING 0313.DOC d. The Town shall only use monies collected from the fees-in-lieu to provide new employee housing. 5. Conveyance of property off-site. The Town Council may, at its sole discretion, accept a conveyance of real property off- site in lieu of requiring construction of EHUs, provided that no covenants, restrictions or issues exist on the property that would limit the construction of EHUs. B. Partial fees-in-lieu shall be paid when the calculation to determine the square feet generated under this Chapter results in less than the minimum size of an EHU (five hundred and fifty (550) square feet of GRFA). 12-24-7 MITIGATION BANK: A. The Town will provide credit for any EHUs constructed or acquired in anticipation of future residential development or redevelopment, provided that those EHUs meet all applicable requirements of this Chapter. However, the construction or acquisition of EHUs in anticipation of future development is at the risk of the applicant, because the residential development shall be subject to all regulations pertaining to EHUs which are in effect at the time the application for development review is submitted to the Town, even if those regulations change after the EHUs are constructed. B. The Town will provide credit for any EHUs constructed or acquired pursuant to the requirements of Chapter 12-23, pursuant to the conversion rate established by Section 12-23-2(D), provided that those EHUs meet all applicable requirements of this Chapter. . C. It shall be the applicant's responsibility to provide documentation of any existing EHU credits upon submission of an application for development review. If the applicant cannot adequately document such credits, the Town shall not be obligated to provide such credits. 12-24-8: ADMINISTRATION: A. Each application for development review shall include an Employee Housing Plan or Statement of Exemption. B. An Employee Housing Plan shall include the following: 1. Calculation Method. The calculation of the inclusionary zoning requirement, including credits if applicable, and the mitigation method by which the applicant proposes to meet the requirements of this Chapter; 6 3rs~2oo~ F:ICDEVIORDINANCES10710RDINANCE NO. 8, SERIES OF 2007, INCLUSIONARY ZONING, FIRST READING 0313.DOC r 2. Plans. A dimensioned site plan and architectural floor plan that demonstrates compliance with Section 12-24-3, Size and Building Requirements; 3. Lot Size. The average lot size of the proposed EHUs and the average lot size of other dwelling units in the commercial development or redevelopment, if any; 4. Schedules. A timeline for the provision of any off-site EHUs; 5. Off-Site Units. A proposal for the provision of any off- site EHUs shall include a brief statement explaining the basis of the proposal; 6. Off-Site Conveyance Request. A request for an off- site conveyance shall include a brief statement explaining the basis for the request; and 7. Fees-in-lieu. A proposal to pay fees-in-lieu shall include a brief statement explaining the basis of the proposal. C. The Planning and Environmental Commission shall approve, approve with modifications, or deny an Employee Housing Plan. It shall be the burden of the applicant to demonstrate that based upon a preponderance of the evidence presented that the Employee Housing Plan complies with the provisions of this Title. When an Employee Housing Plan is required as part of an application for a special development district or includes a request to convey property as a means of mitigation method, the Town Council shall approve, approve with modifications, or deny the Employee Housing Plan based upon the compliance criteria. D. Any amendment or revision to an approved development plan which required employee housing in accordance with this Chapter shall be required to submit an amended Employee Housing Plan demonstrating continued compliance with the provisions of this Chapter. E. An approved Employee Housing Plan shall become part of the approved application for development review for the affected site. 12-24-9: OCCUPANCY AND DEED RESTRICTIONS: A. No EHU shall be subdivided or divided into any form of timeshare unit or fractional fee club unit. B. EHUs shall not be leased for a period less than thirty (30) consecutive days. 7 3ra~2oo~ F:ICDEVIORDINANCES10710RDINANCE NO. 8, SERIES OF 2007, INCLUSIONARY ZONING, FIRST READING 0313.DOC 1 C. An EHU may be sold or transferred as a separate unit on the site. D. An EHU shall be continuously rented and shall not remain vacant for a period in excess of three (3) consecutive months unless, despite reasonable and documented efforts to rent, rental efforts are unsuccessful. E. No later than February 1St of each year, the owner of each EHU shall submit a sworn affidavit on a form provided by the Town with. the following information: 1. Evidence to establish that the EHU has been rented or owner occupied throughout the year; 2. The rental rate; 3. The employer; and 4. Evidence to demonstrate that at least one tenant residing in the EHU is an employee at a business located in Eagle County. 12-24-10: TIMING: All EHUs required by this Chapter shall be ready for occupancy prior to the issuance of a temporary certificate of occupancy for the affected residential development. 12-24-11: VARIANCES: Variances from the requirements of this Chapter may be granted pursuant to the procedures and standards set forth in Chapter 17 of this Title. 12-24-12: REVIEW: A. Purpose. The Town Council intends that the application of this Chapter not result in an unlawful taking of private property without the payment of just .compensation, and therefore, the Town Council adopts the review procedures set forth in this Section. B. Planning and Environmental Commission review. Any applicant for residential development who feels that the application of this Chapter would effect an unlawful taking may apply to the Planning and Environmental Commission for an adjustment of the requirements imposed by this Chapter. If the Planning and Environmental Commission determines that the application of this Chapter would result in an unlawful $ 3rsi2oo~ F:ICDEVIORDINANCESIOTORDINANCE NO. 8, SERIES OF 2007, INCLUSIONARYZONING, FIRST READING 0313.DOC i taking of private property without just compensation, the Planning and Environmental Commission may alter, lessen, or adjust employee housing requirements as applied to the particular project under consideration to ensure that there is no unlawful uncompensated taking. C. Town Council review. If the Planning and Environmental Commission denies the relief sought by an applicant, the applicant may request a hearing before the Town Council. Such hearing shall be a quasi-judicial hearing and conducted according to the Town's rules and regulations regarding quasi-judicial hearings. At such hearing, the burden of proof shall be on the applicant to establish that the fulfillment of the requirements of this Chapter would effect an unconstitutional taking without just compensation pursuant to applicable law. If the Town Council determines that the application of this Chapter would effect an illegal taking without just compensation, the Town Council may alter, lessen, or adjust the employee housing requirements as applied to the particular project under consideration to ensure that no illegal uncompensated taking occurs. The decision of the Town Council shall be final, subject only to judicial review. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause . or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 5. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the .provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. 9 3rai2oo~ FICDEVIORDINANCES1071ORDINANCE NO. 8, SERIES OF 2007, INCLUSIONARY ZONING, FIRST READING 0313.DOC E INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 13th day of March, 2007 and a public hearing for second reading of this Ordinance set for the 3rd day of April, 2007, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Rodney Slifer, Mayor Attest: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 3rd day of April, 2007. Rodney Slifer, Mayor Attest: Lorelei Donaldson, Town Clerk 3/8/2007 F:ICDEVIORDINANCES10710RDINANCE NO. 8, SERIES OF 2007, INCLUSIONARYZONING, FIRST READING 0313.DOC M ORDINANCE N0.9 SERIES OF 2007 AN ORDINANCE REPEALING A ND RE-ENACTING CHAPTER 12-13, EMPLOYEE HOUSING, VAIL TOWN CODE, TO INCORPORATE ADMINSTRATIVE CHANGES TO THE EMPLOYEE HOUSING REGULATIONS AND REQUIREMENTS DUE TO THE ADOPTION OF COMMERCIAL LINKAGE AND INCLUSIONARY ZONING; AND SETTING FORTH DETAILS IN REGARD THERETO WHEREAS, Title 12, Zoning Regulations, Chapter 12-13, Employee Housing, Vail Town Code, was originally enacted by the Town of Vail to regulate the provision of employee housing units within the Town of Vail; WHEREAS, it is now the Town Council's goal to provide housing for at least thirty percent (30%) of the net new employees generated from residential and commercial development in the Town through the conjunctive efforts of commercial linkage, inclusionary zoning and Chapter 12-13 of the Vail Town Code; WHEREAS, the Vail Town Council has determined that the adoption of commercial linkage and inclusionary zoning regulations are needed to mitigate the impacts of new commercial and residential development and redevelopment on the availability of employee housing in the Town of Vail; WHEREAS, on March 12, 2007, the Planning and Environmental Commission of the Town of Vail held a public hearing and reviewed and forwarded a recommendation of of the proposed text amendments to the Zoning Regulations to the Vail Town Council in accordance with the procedures and criteria and findings outlined in Chapter 12-3 of the Zoning Regulations; WHEREAS, the Town Council finds and determines that the public health, safety, and welfare will be served by adopting regulations which require mitigation of such impacts on employee housing in the Town of Vail. NOW, THEREFORE, BE 1T ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Chapter 12-13, Employee Housing, is hereby repealed and reenacted to read as follows: 3/8/2007 F:ICDEVIORDINANCES10710RDINANCE NO. 9, SERIES OF 2007, REPEALING AND RE-ENACTING CHAOTER 13, EMPLOYEE HOUSING 0313 FIRST READING.DOC M 12-13-1: PURPOSE: The Town's economy is largely tourist based and the health of this economy is premised on exemplary service for Vail's guests. Vail's ability to provide such service is dependent upon a strong, high quality and consistently available work force. To achieve such a work force, the community must work to provide quality living and working conditions. Availability and affordability of housing plays a critical role in creating quality living and working conditions for the community's work force. The Town recognizes a permanent, year-round population plays an important role in sustaining a healthy, viable community. Further, the Town recognizes its role in conjunction with the private sector in ensuring housing is available. 12-13-2: APPLICABILITY: A. The requirements of this Chapter shall be in addition to the requirements set forth in each zone district where employee housing units (EHUs) are permitted or required. B. Where the provisions of this Chapter conflict with the provisions of any other Chapter e, the p rovisions of this Chapter shall control. Notwithstanding the foregoing, to the extent any provision of this Chapter conflicts with any provision of Chapters 23 and 24 of this Title, the provisions of Chapter 23 and Chapter 24 shall always control. 12-13-3: GENERAL REQUIREMENTS: This following are general requirements which apply to all EHUs. A. Deed Restriction, Occupancy Limitations, and Reporting Requirements -Types I, II, III, and V: 1. No EHU shall be subdivided or divided into any form of timeshare, interval ownerships, or fractional fee. 2. For EHUs which are required to be leased, they shall only be leased to and occupied by tenants who are full-time employees who work in Eagle County. An EHU shall not be leased for a period less than thirty (30) consecutive days. An EHU shall be continuously rented and shall not remain vacant for a period to exceed three (3) consecutive months. 3/8/2007 F:ICDEVIORDINANCES10710RDINANCE NO. 9, SERIES OF 2007, REPEALING AND RE-ENACTING CHAOTER 13, EMPLOYEE HOUSING 0313 FIRST READING.DOC 3. Thirty (30) days prior to the transfer of a deed for an EHU, the prospective purchaser shall submit an application to the Administrator documenting that the prospective purchaser meets the criteria set forth herein and shall include an affidavit affirming that he/she meets these criteria. 4. No later than February 1St of each year, the owner of an EHU shall submit a sworn affidavit on a form provided by the Town to the Town of Vail Community Development Department containing the following information: 1. Evidence to establish that the EHU has been occupied throughout the year by an employee; 2. The rental rate; 3. The employer; and 4. Evidence to demonstrate that at least one tenant residing in the EHU is an employee. 5. The deed restriction setting forth the provisions of subsection A shall be provided by the Town of Vail. Said deed restriction shall run with the land and shall not be amended or terminated without the written approval of the Vail Town Council. Said restriction shall be recorded by the Town of Vaif at the Eagle County Clerk and Recorder's office prior to the issuance of a certificate of occupancy. B. Development Standards: 1. No structure containing an EHU shall exceed the maximum GRFA permitted in this title except as specifically provided herein. 2. All trash facilities shall be enclosed. 3. All surface parking shall comply with Chapter 11 of this Title. 4. Each EHU shall have its own entrance. There shall be no interior access from any EHU to any dwelling unit it may be attached to. 5. An EHU may be located in, or attached to, an existing garage (existing on or before April 18, 2000, and whether located in a required setback or not), provided that no existing parking required by this Code is reduced or eliminated. A Type I EHU which has five hundred (500) square feet or less of GRFA may be considered for 3/8/2007 F:ICDEVIORDINANCES10710RDINANCE NO. 9, SERIES OF 2007, REPEALING AND RE-ENACTING CHAOTER 13, EMPLOYEE HOUSING 0313 FIRST READ/NG.DOC - e physical separation from the primary unit, if it is constructed in conjunction with a two (2) car garage and is otherwise compatible with the surrounding properties, does not have an adverse impact on vegetation, and does not dominate the street. The design review board sha11 review such requests for separation. 6. All EHUs must contain a kitchen or kitchenette and a bathroom. 7. Occupancy of an EHU shall be limited to the maximum of two (2) persons per bedroom. C. Application Requirements: 1. Applicants for a conditional use permit for the purpose of constructing EHUs shall not be required to pay a conditional use permit application fee or design review application fee. 2. A development review application for a conditional use permit for the purpose of constructing EHUs is subject to review and approval by the Planning and Environmental Commission as provided for in Chapter 16 of this Title. 3. EHU applications which do not require a conditional use permit shall be reviewed by the Department of Community Development subject to a design review application. 4. A development review application for a Type II EHU shall include the signatures of all owners of the .property (i.e., both sides of a duplex) or there shall be a letter accompanying the application from all owners agreeing to the addition of an EHU. Applications will not be accepted unless this provision is met. 5. Any existing legal nonconforming dwelling unit in the Town may be converted to an EHU administratively by the Town without obtaining a conditional use permit. Dwelling units and lock off units which exist as of the date hereof but which are nonconforming with respect to density and GRFA may be converted to a conforming EHU administratively by the town, as long as they otherwise comply with the development standards and parking requirements found herein and comply with the Town's building code requirements. Upon being converted to an EHU per this section, such dwelling unit shall be considered a legally conforming EHU and ~ shall be governed by all requirements of this Chapter. 3/8/2007 F:ICDEVIORDINANCES10710RD1NANCE NO. 9, SERIES OF 2007, REPEALING AND RE-ENACTING CHAOTER 13, EMPLOYEE HOUSING 0313 FIRST READING.DOC 1 D. Enforcement Provisions: All EHUs governed by this Chapter shall be operated and maintained in accordance with this Title. Failure to do so may result in enforcement proceedings in a court of competent jurisdiction and in accordance with Chapter 3 of this Title. E. Written Management Plan for Type VI EHUs: For the purposes of this Title, a Type VI EHU is an employee housing unit which shall be governed by a written management plan or other written program approved by the planning and environmental commission. The management plan is the principal document in guiding the use of a Type VI employee housing unit. The management plan shall be reviewed and approved by the Planning and Environmental Commission as part of the conditional use permit application for a Type VI EHU in accordance with Chapter 16 of this Title. 1. Management Plan; Required Contents: a. Parameters Established: The management plan shall contain all relevant material and information necessary to establish the parameters of the Type Vt employee housing unit. b. Exclusive Use: The management plan shall demonstrate that the Type VI EHUs are exclusively used for and remain available for employee housing, as defined in this Title. c. Notice of Record: The management plan shall provide a mechanism to provide adequate notice of record to prospective owners to ensure that the requirements of the . plan shall be met with any future changes in ownership. d. Occupancy: The management plan shall include adequate provisions to ensure that the EHUs shall be occupied, and shall not remain vacant for a period to exceed three (3) consecutive months. e. Affidavit: No later than February 1 of each year, the owner of a Type VI EHU shall submit to the Department of Community Development one (1) copy of a sworn affidavit on a form from the Department of Community Development, to establish that the EHU has been used in compliance with the management plan. 3/8/2007 F:ICDEVIORDINANCES10710RDINANCE NO. 9, SERIES OF 2007, REPEALING AND RE-ENACTING CHAOTER 13, EMPLOYEE HOUSING 0313 FIRST READING.DOC f. Other Items: Such other items as the Planning and Environmental Commission or the Administrator may deem necessary to the proposed management plan. g. Amendments: Amendments to an approved management plan shall be reviewed by the planning and environmental commission in accordance with this section. 2. Management Plan; Findings: In addition to the findings in Section 12-16-6B of this Title, the Planning and Environmental Commission shall make the following findings before approving a management plan: a. That the management plan is in accordance with the intent and purposes of this Chapter and Chapter 6, Article I of this Title. b. That the management plan effectively provides employee housing as defined in Section 12-2-2 of this Title. c. That the management plan effectively provides for adequate notice to prospective owners of the requirements of the management plan and the occupancy requirements for a Type VI EHU. 3/8/2007 F:ICDEVIORDINANCES10710RDINANCE NO. 9, SERIES OF 2007, REPEALING AND RE-ENACTING CHAOTER 13, EMPLOYEE HOUSING 0313 FIRST READING.DOC 12-13-4: REQUIREMENTS BY EMPLOYEE HOUSING UNIT (EHU) TYPE: EHU Zoning districts Ownership/ Additional GRFA/Site Additional Site Garage Parking Minimum/ Density permitted by right Transference Coverage Coverage /Reduced Credit/Storage Maximum or by conditional Landscape Area Requirement GRFA of an use EHiJ Type I Permitted Use: The EHU maybe GRFA: Site Coverage: Allowed 300 sq. ft. of Per Chapter 12-10 Per Zone District. Counts as 2nd Primary/Secondary sold or transferred The EHU is entitled to an The site is entitled to an garage area per as a dwelling unit. unit on Residential, as separate unit on additiona1500 sq. ft. additional 5% of site coverage enclosed vehicle space property. Two-Family Residential the property. for EHU. at a maximum of 2 (all with lots less than parking spaces (600 sq. 14,000 sq. ft.) Landscape Area: ft.). (Previously The site is entitled to a reduction required deed ° All units not of landscape area by 5 /o constructed with a restriction on both reduced to 55% of site azea for units to allow sale) ( ) garage shall be required EHU. a minimum 75 sq. ft. of storage azea in addition to normal closet space. This 75 sq, ft. shall be a credit for storage only. Type II Conditional Use: The EHU shall not The EHU is entitled to an N/~` Allowed 300 sq. ft. of Per Chapter 12-10 Allowed as Dwelling unit Single-Family be sold or additiona1500 sq. ft. GRFA additional gazage azea as a dwelling unit. 3rd unit on Residential, Two-Family transferred credit. for the EHU. 300 sq. ft. min. property.. Residential, separately from the Does not 1,200 sq. ft.max. Primary/Secondary unit it is associated count as Residential, Agriculture ~'1~• density. & Open Space All units not constructed with a garage shall be required a minimum 75 sq. ft. of storage area in addition to normal closet space. This 75 sq. ft. shall be a credit for storage only. 3/8/2007 F:ICDEVIORDINANCES10710RDINANCE NO. 9, SERIES OF 2007, REPEALING AND RE-ENACTING CHAOTER 13, EMPLOYEE HOUSING 0313 FIRST READING.DOC EHU Zoning districts Ownership! Additional GRFA/Site Additional Site Coverage Garage Credit Parking Minnnum! Density permitted by right or Transference Coverage /Reduced Landscape Area Maximum by conditional use GRFA of an EHU Type III Permitted Use: The EHU maybe Per Section 12-15-3 of the N/A NIA Per Chapter 12- A. Dwelling Not counted Lionshead Mixed Use 1 sold or transferred Vail Town Code, Type III 10. unit. as density. Lionshead Mixed Use 2 sepazately. EHUs are excluded from the calculation of GRFA. 300 sq. ft. min. 1,200 sq. ft. max. Conditional Use: Residential Cluster B. Dormitory Low Density Multiple- unit. Family A type of Medium Density employee housing Multiple-Family unit which houses High Density Multiple- not more than five Family (5) persons and Public Accommodation includes common Public Accommodation 2 kitchen facilities, Commercial Core 1 a common Commercial Core 2 bathroom, and a Commercial Core 3 minimum of two Commercial Service hundred (200) Center square feet of Arterial Business GRFA for each Pazking District person occupying General Use the unit. Heavy Service Ski Base/Recreation Ski Base/ Recreation 2 Special Development District Type IV Any dwelling unit may The EHU may only Shall be determined by N/'`~ Shall be determined by Per Chapter 12-10 Shall be Shall be be designated and deed be sold or zoning on property. zoning on property. as a dwelling unit. determined by determined by restricted as a Type IV transferred zoning on zoning on EHU, unless already sepazately. property. property. designated as an EHU. i 3/8/2007 F:ICDEVIORDINANCES1071ORD/NANCE NO. 9, SERIES OF 2007, REPEALING AND RE-ENACTING CHAOTER 13, EMPLOYEE HOUSING 0313 FIRST READING.DOC Type V Permitted Use: The EHU shall not The EHU is not entitled to rviH The EHU is not entitled Per Chapter 12-10 1,200 sq. ft. max. Counts as 2nd Hillside Residential be sold or additional GRFA. to additional garage as a dwelling unit. unit on transferred azea credit. property. separately from the unit it is associated with. Requirements shall be Allowable GFRA T e VI Conditional Use: As overned b the Allowable GRFA shall be Allowable site covers a and Per Cha ter 10 of Allowable yp g y g determined by the PEC. p shall be Housing management plan. determined by the PEC, landscape area shall be this Title or as density shall determined b the PEC, re uired b the determined by the be determined y q y PEC. Shall not be PEC. by the PEC. subdivided or divided into any form of time shaze, interval ownership, or fractional fee unit. Note: 1. GRFA credits shall only be utilized in the EHU and not other dwelling units on the property. 3/8/2007 F:ICDEVIORD/NANCES1071ORD/NANCE N0. 9, SERIES OF 2007, REPEALING AND RE-ENACTING CHAOTER 73, EMPLOYEE HOUSING 0313 FIRST READING.DOC 1 INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 13th day of March, 2007 and a public hearing for second reading of this Ordinance set for the 3~d day of April, 2007, 'in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Rodney Slifer, Mayor Attest: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 3~d day of April, 2007. Rodney Slifer, Mayor Attest: Lorelei Donaldson, Town Clerk 3/8/2007 ' F:ICDEVIORDINANCES10710RDINANCE NO. 9, SERIES OF 2007, REPEALING AND RE-ENACTING CHAOTER 13, EMPLOYEE HOUSING 0313 FIRST READING.DOC RESOLUTION NO. 6 Series of 2007 A RESOLUTION ESTABLISHING THE 2007 PAYMENT OF FEES-IN-LIEU FOR EACH EMPLOYEE TO BE HOUSED, AS REQUIRED BY CHAPTER12-23, COMMERCIAL LINKAGE, AND FOR EACH SQUARE FOOT, AS REQUIRED BY CHAPTER 12-24, INCLUSIONARY ZONING, VAIL TOWN CODE; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on April 3, 2007, the Vail Town Council will consider the adoption of Ordinance Nos. 7 & 8, Series of 2007, with the intent of establishing Commercial Linkage and Inclusionary Zoning requirements in the Town of Vail; and WHEREAS, pursuant to Sections 12-23-5 and 12-24-6, Methods of Mitigation, payment of fees-in-lieu is one of five (5) methods by which the mitigation of employee housing required may be accomplished; and WHEREAS, in accordance with Sections 12-23-5 and 12-24-6, the fees-in-lieu for each employee to be housed and for each square foot of employee housing required shall be established annually by resolution of the Vail Town Council; and WHEREAS, the Vail Town Council has determined that the proposed fee-in-lieu amounts accurately reflect the affordability gap between a two person household earning 100% of the Area Median Income (AMI) and the 2006 Median Cost per Unit; and WHEREAS, the Vail Town Council finds that this Resolution furthers the development objectives of the Town and is in the best interest of the Town as it promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances the availability of employee housing within the Town of Vail. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: 1. Establishment of Fees-in-Lieu a. The fees-in-lieu for each employee to be housed or for each square foot of employee housing provided in accordance with Chapters 12-23, Commercial Linkage, and 12-24, Inclusionary Zoning, shall be established annually by resolution of the Town Council, provided that, in calculating that fee, the Town Council shall include the net cost (total cost less the amount covered by rental or sale income) of real property and all related planning, design, site development, legal, construction and construction management costs of the project, in current dollars, which would be incurred by the Town to provide housing for the employee to be housed or for each square foot of employee housing provided in that year; 1 r b. An administrative fee of fifteen percent (15%) shall be added to the amount set forth in paragraph a hereof. c. Fees-in-lieu shall be due and payable prior to the issuance of a building permit for the development. d. The Town shall only use monies collected from fees-in-lieu to provide new employee housing. The calculation formula for fee-in-lieu has been attached for reference (Exhibit A). 2. 2007 Payment of Fees-in-Lieu Amounts a. Fee-in-lieu per employee (commercial linkage) _ $178,695 b. Fee-in-lieu per square foot (inclusionary zoning) _ $325 3. Effective Date of the Resolution This resolution shall become effective upon the adoption of Ordinance Nos. 7 & 8, Series of 2007, more commonly referred to as the ordinances establishing Commercial Linkage and Inclusionary Zoning in the Town of Vail. INTRODUCED, READ, APPROVED AND ADOPTED this 13th day of March, 2007. Rodney Slifer, Mayor, Town of Vail ATTEST: Lorelei Donaldson, Town Clerk 2 Exhibit A 2007 Fee-in-Lieu Calculation Formula 100% Area Median Income (2-person household) $64,000 Affordable Monthly Housing Payment $1,600 Property Taxes/Insurance/HOA (20% of Housing Payment) $320 Mortgage Payment $1,280 Maximum Mortgage Amount* $192,393 Affordable Purchase Price $202,519 Average Square Feet of Units 825 2006 Median Price per Square Foot (all units) $528 Cost per Unit $435,600 Affordability Gap/Payment per Unit in Lieu $233,081 *Assumes 5% down, 7% interest for 30 years. Gap per Employee (1.5 emps/household on average) $155,387 15% Administrative Fee per Employee $23,308 Fee per Square Foot per Employee $283 15% Administrative Fee per Square Foot per Employee $42 Fee-in-Lieu per Employee $178,695 Fee-in-Lieu per Square Foot $325 (Note -these figures to be established annually by the Vail Town Council) 3 ti Vail Town Council Evening Meeting Minutes Tuesday, February 6, 2007 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Rod Slifer. Members present: Rod Slifer, Mayor Kent Logan Greg Moffet Kim Newbury Mark Gordon Kevin Foley Not present: Farrow Hitt, Mayor Pro-Tem Staff Members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Representing the Vail Farmers' Market, Rick Scalpello asked Council for permission to hold the Farmers' Market in late June and September which falls within the public improvements construction calendar. The second item on the agenda was the Consent Agenda: Approval of 01.02.07 & 01.16.07 Minutes. Newbury moved to approve the consent agenda as presented with Foley seconding. The motion passed unanimously, 6-0. The third item on the agenda was the Town Manager's Report. • Update on TOV Summer Calendar of Events. Brandmeyer announced that on January 31, staff met with members of the Vail Valley Partnership, Vail Resorts and RTP, the Internet provider for the Vail Local Marketing District Advisory Council (VLMDAC). Minutes reflecting the discussion and next steps have been distributed. Additionally, the Vail Valley Partnership, which serves as the VLMDAC's fulfillment agency, and RTP were scheduled to meet February 2 to discuss fixing the content to look like the winter site (Phase I), as well as a Phase II proposal to take the site to the next level. A proposal will go before the VLMDAC on February 1 and then to the VLMD on February 20. • .Appointment to Independent Housing Council. Zemler reported the Eagle County Blue Ribbon Housing Committee had determined to develop across-county, multi-jurisdictional housing committee. Gordon moved to appoint Greg Moffet to the Housing Council with Foley seconding. Slifer said he would also be happy to represent the town if Moffet was unable to attend. The motion passed unanimously, 6-0. • Change March Meeting Date. Council agreed to defer its regular meeting on March 6 to March 13 in order to ensure a quorum of Council. The fourth item on the agenda was approval of the 2007 Overlay Projects. Town Project Manager Chad Salli asked. Council to authorize the Town Manager to enter into an agreement with B&B Excavating to complete the 2007 Overlay Project in the amount of $135,881.28. Staff had. received bids from B&B Excavating and Elam Construction for the 2007 Overlay Project with B&B Excavating the low bidder. The project consists of a maintenance asphalt overlay on portions of roads in East Vail. The project is budgeted in the Capital Street Maintenance Budget. Gordon moved to approve the request in a form acceptable to the Town Attorney with Foley seconding. The motion passed unanimously, 6-0. The fifth item on the agenda was the LionsHead Parking Structure Request For Proposals. Due to a predetermined conflict of interest (East West Partners affiliation), Mayor Slifer recused himself from the item and left the Council Chambers. Moffet then announced Community Development Director Russ Forrest had accepted the position of Snowmass Village Town Manager. Forrest reported the purpose of the evening meeting with the Vail Town Council is to provide a final opportunity for each development team to present its updated proposals as submitted on January 5, 2007. On August 1, 2006, the Vail Town Council directed staff to invite Open Hospitality Partners and East West Partners to prepare proposals consistent with the LionsHead Parking Structure Request For Proposals (RFP). Staff has forwarded the updated January 5 proposals to Council and it has been made available on the town's web site. Staff recommended each team be given 30 minutes for a presentation and then allow questions by the Council. Public input would be taken following the presentations. Representing East West partners, Harry Frampton said the town needed to move from competition to partnership and emphasized every project his company had announced was successfully built. Frampton emphasized his company has built/is building three luxurious alpine hotels. The East West project would include: • 74 Fractional units. • 105 condominiums. All of the condominiums have lock-offs. • 240 Room Hyatt ON Vail Mountain Hotel. • 43,000 square feet of retail all located on one level. • 21,700 spa/fitness center and a premier restaurant. • 1,992 parking spaces • 48,000 square foot civic center. • 100% LEEDS commitment. • Two different alternatives for employee housing with Timber Ridge redevelopment options. 2 Foley clarified Frampton was comfortable with East West's proposed construction timetable. Frampton said the final design of the project would take two years. Forrest stated the town's proposed inclusionary zoning regulations may make the proposers take pause. Gordon thanked Frampton for his team's hard work. Frampton explained he did not believe astand-alone convention center could be profitable in Vail. The operation of the convention center would be the responsibility of Hyatt. Representing Open Hillwood, Mark Masinter announced his group's project and said the company was presently constructing the largest mixed-use development in North America. He emphasized Hillwood's equity capital commitment would be upwards of $300 million. "We believe Vail should have a great hall of arrival not just a parking garage...We have designed 2,104 parking spaces with 140 of them being short term." The Hillwood project would include two hotels, The W and St. Regis, both to be managed by Stanwood. "What you get with Stanwood is a brand new marketing partner that is going to be marketing impressions of Vail every day." Masinter then said the retail in the proposal would create a retail situation in the area..."that Vail has never seen." He also said the project would be environmentally sensitive. `This project will probably be the third largest employer in the valley...We want to be stakeholders...Everywhere we go, everywhere we've been we have become stakeholders." Todd Platt, CEO of Hillwood Investments, said it would be highly likely the conference center would need to be subsidized...You have to do what you need to do for place making." Representing Hillwood, Jay Peterson explained the proposal's parking construction schedule. Logan clarified there would be some risk that the structure would not be replaced exactly on time. Gordon thanked Masinter for his group's hard work. Moffet clarified the project would include 120 W Hotels rooms, 120 St. Regis Hotel rooms, 50 condominiums in each with the St. Regis also including 25 timeshares. The project will also include 50,000 square feet of ballroom space and 2,104 parking spaces (1,700 public). Representing the Vail Village Homeowners Association, Jim Lamont asked the proposers to explain their employee housing strategies. Hillwood said they would develop 1,248 employee beds and 167 for-sale deed restricted units at the present Timber Ridge site. Frampton said the focus of employee housing should be on creating attractive communities. Forrest stated the employee housing components of both projects would not be evaluated as part of the original RFP. The RFP selection process will focus on employee housing requirements created by the actual proposals. Edwards resident David White asked for a pedestrian's view of what the experience of entering and leaving the LionsHead area would be like. Representing Hillwood architects 4240, Lou Beaker said the landscape treats everyone like a guest. White then asked why build the project now as opposed to later when considering capital markets. Platt explained, "You'll never get there if you don't start." Frampton said the competition is getting better, so Vail has to be better. "We have the most overpriced lodging in the United States." Local resident Paul Rondeau asked what criteria staff would use to evaluate the project. Forrest answered the criteria put out in the RFP would be used to evaluate the proposals. Gwen Scalpello said she felt the ultimate project proposals were predetermined and not in response to actual town needs (i.e., family amenities). Both groups said they would replace the youth center that presently exists on the site. Vail local Kaye Ferry said both of the proposals were fantastic. She did express displeasure with the project process. "I think the community has been mislead from the get-go on this project...This has been a runaway train since day one...l don't think this has been a well thought out process." She asked each developer what their primary concern would be if they were the town of Vail. Frampton said, "I think it would most important to pick a developer who will deliver on his project...This is not building a simple hotel or parking structure." Platt answered, "The ability to execute in the 2008-10 timeframe (due to equity markets and construction 3 costs)." Lamont reminded the audience that the master planning process for the LionsHead parking structure took place during the town's conference center discussions. He then said he was disappointed neither proposal included adequate public healthlspa facilities. Local shop manager Ghigui H~'r~~.an asked how many jobs would be generated by the proposals. Masinter answered approximately 600-700 employees. Frampton said his project was at about 500 full time equivalents. Peterson said he believed there had been many opportunities for the public to express their opinion. Forrest stated a financial. critique of both proposals would be executed and preliminary work would begin on a development improvement agreement. The sixth item on the agenda was the Second Reading of Ordinance 2, Series of 2007 (Housekeeping Ordinance). Town Planner Rachel Friede introduced the ordinance. Newbury moved to approve the ordinance with Gordon seconding. Foley clarified there was nothing that could be considered "evil" in the ordinance. The motion passed unanimously, 5- 0. The seventh item on the agenda was the Second Reading of Ordinance 3, Series of 2007 (Wildfire Roofing Ordinance}, an ordinance to amend Chapters 14-2, Definitions, and 14-10, Design Review Standards and Guidelines, Vai{ Town Code, to create wildfire regulations, require Class A roof assemblies or Class A roof coverings for all structures within the Town of Vail. On December 11, 2006, the PEC forwarded a recommendation of approval for .proposed text amendments identified in Ordinance 3, Series of 2007. Staff has since gone to the Town Council for two work sessions to discuss policy issues related to the proposed wildfire roofing ordinance. Town Council approved Ordinance 3, Series of 2007, upon first reading, on January 16, 2007. Friede explained the ordinance was a product of a year's work and public input. Foley clarified the ordinance would not require anyone to replace a functional roof. PEC Member Rollie Kjesbo expressed concern over the "blanket' coverage the ordinance provided for. He thought the ordinance may negate expansions. Steven Plankovich, manufacturer of a class A rated lumber supplier, asked for Council to pursue a performance based ordinance. Local resident Gwen Scalpello expressed concern that the DRB would be involved with establishing. town code. Newbury moved to approve with Gordon seconding. Slifer returned to the Council Chambers at approximately 9:00 p.m. The motion passed 5-1, with Foley opposed. The eighth item on the agenda was the Second Reading of Ordinance No. 4, Series of 2007, an ordinance to amend Title 10, Building Regulations, to adopt the 2005 National Electrical Code by reference, and add amendments to the International Building Code, the International Residential Code, the National Electrical Code and the International Energy Conservation Code, for housekeeping purposes and to comply with Ordinance 3, Series of 2007. On July 1, 2005, the State of Colorado adopted the 2005 National Electrical Code (NEC} and requires that alf municipalities adopt the NEC as well. Amendments may be made to the NEC as long as they are more stringent than the adopted code. Ordinance No. 3, Series of 2007, will require Class A roof assemblies or Class A roof coverings and will ban wood shake and wood shingles for all structures within the Town of Vail. Ordinance No. 4, Series of 2007, will serve to amend Title 10, Building Regulations, a title that includes adoption by reference of the various standard codes, and also includes all amendments to those codes. Ordinance No. 4, Series of 2007 will amend Title 10 to come into compliance with State Regulations as well as Ordinance No. 3, Series of 2007. On January 16, 2007, the Vail Town Council approved Ordinance No 3, Series of 2007, upon first reading. Moffet clarified the town was 4 r already adhering to this code. Newbury moved to approve the ordinance with Logan seconding. The motion passed unanimously, 5-1, Foley opposed. The ninth item on the agenda was the Second reading of Ordinance No. 5, Series of 2007, an ordinance amending the Official Zoning Map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; Rezoning Lot 4, Block 1, Vail LionsHead 2"~ Filing from High Density Multiple Family (HDMF) district to LionsHead Mixed Use - 1 (LMU-1). Chief Planner George Ruther explained that on January 8, 2007, the Town of Vail PEC held a public hearing on the request to amend the Official Zoning Map of the Town of Vail. Upon consideration of the request, the Commission approved (4-3-0) a motion recommending approval of the rezoning request to the Vail Town Council. On January 17, 2007, the Vail Town Council voted 5-2-0 (Foley, Logan opposed) to approve Ordinance No. 5, Series of 2007 on first reading. Kaye Ferry disagreed with the ordinance. Local Vail International condo owner Jerry Silinski asked Council to approve the request. Slifer moved to approve with Newbury seconding. The motion passed 4-2, with Logan and Foley opposed. The tenth item on the agenda was Resolution No. 3, Series of 2007, a resolution to amend Chapter 7, Development Standards, LionsHead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, LionsHead Redevelopment Master Plan, to address conflicts with the Zoning Regulations. Town Planner Rachel Friede introduced the item. On January 8, 2007, the PEC forwarded a recommendation, with modifications, to the Vail Town Council for amendments outlined in Resolution 3, Series of 2007. The purpose of this amendment is to remove any confusion between the LionsHead Redevelopment Master Plan and the Zoning Regulations. Newbury moved to approve the ordinance with Gordon seconding. The motion was approved 6-0. The eleventh item on the agenda was Resolution 4, Series of 2007, a resolution to amend Chapter 4, Recommendations -Overall Study Area and Chapter 5, Detailed Plan Recommendations, LionsHead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, LionsHead Redevelopment Master Plan, to include two new parcels and amend the text of the Master Plan for the area identified as "West LionsHead." Senior Planner Warren Campbell explained that on December 11, 2006, the PEC forwarded a recommendation of approval by a vote of 4-1-0 (Dewitt opposed), to Council for amendments outlined in Resolution 4, Series of 2007. The purpose of the amendment would establish the basis by which West LionsHead could be redeveloped with a skier gondola in the location of the former gas station site and the development of mixed use areas, including housing, retail, and office spaces, to create a new portal to the mountain with all the typical skier services. Another aspect of the proposed redevelopment includes the possible relocation of the South Frontage Road. At the January 2, 2007, hearing Council directed staff to remove Tract K and the other parcels proposed for inclusion within the LionHead Redevelopment Master Plan by the town from the proposed text amendments. Staff made those changes to the proposed amendment leaving only two parcels proposed for addition into West LionsHead. Campbell gave a presentation regarding the concerns expressed by Council at the afternoon work session regarding employee housing, building height, and transit. Gordon asked for wording making additional office space a requirement. The resolution included the wording, "no net loss", however, he wished that the Master Plan encourage additional office space. Representing Vail Resorts, Keith Fernandez, said he would be amicable to considering a reasonable increase in office space. Foley clarified the s proposed additional lift would not increase actual skier numbers, just adjust where Vail Mountain is accessed by skiers. Foley said he did not believe the proposal could continue without a Simba Run underpass and desired stronger language regarding the need for Simba Run in conjunction with any redevelopment in West LionsHead. Representing Vail Resorts Development Company, Jack Hunn reported LionsHead was used for 45% of all skier mountain access. He said development of West LionsHead could possibly result in more skier days as there would be an increase in the overall bed base in the town. Gordon encouraged including children's services in the project as it may help to eliminate congestion at Golden Peak. Moffet expressed concern the housing requirement for the parcel was being moved elsewhere. Representing the applicant, Tom Braun said Vail Resorts remained committed to providing employee housing. Foley moved to table the resolution with Newbury seconding. The motion failed, 4-2, with Logan and Foley voting in favor. Gordon moved to approve the resolution with amendments to the text. Logan seconded. The proposed amendments to the text included changes to Sections 4.1.5, West LionsHead -Residential/Mixed Use Hub and 5.17, West Day LotNail Associates Service Yard/Holy Cross Site/Gas Station SiteNail Professional Building/Cascade Crossing to have the language state there should be "no net loss" of retail but an increase in office space. Amendments to Section 4.6.7, Simba Run, strengthened the language to identify the need for the Simba Run underpass with any redevelopment in West LionsHead. The final amendment to the text occurred in Section 4.9.4.3, Vail Associates Service Yard, Holy Cross Site, Vail Professional Building, Cascade Crossing, North Day Lot, and the former filling station site, which changes the text to encourage the dispersal of employee housing throughout the redevelopment. Representing the Vail Village Homeowners Association Jim Lamont clarified TIF from the proposal could be used for a Simba Run underpass. The motion passed 5-1, Foley opposed. The twelfth item on the agenda was Adjournment. Slifer moved to adjourn with Newbury seconding. The motion passed unanimously, 6-0. Rodney E. Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk Minutes provided by Corey Swisher. 6 Vail Town Council Evening Meeting Minutes Tuesday, February 20, 2007 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Rod Slifer. Members present: Rod Slifer, Mayor Kent Logan Greg Moffet Mark Gordon Kevin Foley Farrow Hitt, Mayor Pro-Tem Not present: Kim Newbury Staff Members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. There was no citizen participation. The second item on the agenda was the Town Manager's Report. No report was given. The third item on the agenda was an Eagle County Regional Transportation Authority (ECO Transit) 2030 Transit Vision Presentation. David Johnson, a transportation planner for ECO Transit, provided an overview of the regional transit authority's long- range vision, which aims to "create transit-oriented and pedestrian-oriented communities where walking, bicycling and transit are the preferred ways of getting around." The vision includes three elements: 1) regional land use goals that support mixed-use high density development within community centers and preservation of generally undeveloped "open corridors" between community centers; 2) a fixed guideway spine from Gypsum to Vail; and 3) town circulator/regional feeder systems that create circular bus routes in each town for local transit service and for feeding the regional system. Johnson explained that for every one car on the road in Eagle County in 2000, there will be 2.7 vehicles in 2030. In addition, between 2005 and 2030, commuting into Eagle County will increase 30-fold, from approximately 1,000 per day to over 30,000. An estimated $450 million in road improvements would be needed to accommodate the traffic forecasts, according to Johnson. Implementation actions identified in the 2030 plan include requesting support from the state and federal governments to implement rail on the Union Pacific line and to work with industry representatives to passenger rail service. Also, the need for each town center to identify sites for future rail stations and/or transit-related facilities was identified, as well as continuing the dialogue with jurisdictions throughout Eagle County to achieve concurrence with the 2030 vision. Following the presentation, Councilman Greg Moffet asked Johnson to describe why the plan identifies rail as the preferred 1 alternative. Johnson said there were several factors, including the "allure" of rail, plus an existing dedicated right-of-way as well as being somewhat resistant to weather. With a $6 million annual budget for ECO, Moffet noted the difficulty in obtaining millions of additional dollars to fund the plan. Councilman Kevin Foley, who serves on the ECO Board, noted an interest in asking voters to increase the countywide transportation sales tax from ahalf-cent to a full cent. Mayor Rod Slifer inquired about the cost of bringing the rail line from Dowd Junction to Vail, while Councilman Mark Gordon expressed support for the rail concept and suggested accommodations be made in reviewing the redevelopment proposal for the LionsHead parking structure and other developments. Town Manager Stan Zemler noted the possibility of a fixed guideway system being located in the middle of the east- and westbound lanes of I-70 with multiple drop off points for passengers. Councilman Kent Logan expressed concerns about relying on a rail system to accommodate the growing number of workers who will commute from outside Eagle County. Foley suggested exploring continuation of a rail system between Minturn and Leadville. During public comment, Jim Lamont of the Vail Village Homeowners Association complimented ECO for developing a progressive vision and urged the town to identify and set aside alignments for light rail and other transit needs. Lamont also stressed the importance of using advances in technology to reliably deliver guests to and from the Eagle County Airport. Lastly, he said it is time for everyone to lobby the state for transportation reform. The fourth item on the agenda was the First Reading, Ordinance No. 1, Series of 2007, re: In-Building Public Safety Radio Coverage. Following a motion by Greg Moffet and a second by Kevin Foley, the Council voted 6-0 to approve first reading of Ordinance No. 1 which would require. buildings of 25,000 square feet or more to accommodate the transmission of public safety radio signals from within the building. The ordinance applies to all existing and future buildings in town. Existing buildings would have 18 months from being notified by the fire marshal to address the circumstance and another 18 months to come into compliance. An appeals process is included in the ordinance. During discussion, Fire Marshal Mike McGee estimated that 120 buildings within the town reach the 25,000 square feet threshold and that a spot check of 60 of those buildings found 14 to be deficient in the fire department's ability to communicate with their radios. Prior to second reading of the ordinance, Council members have asked McGee to return with information on cost estimates for installation of antennas and/or other equipment to rectify the situation, so as not to create a financial burden on the properties. In addressing the retroactive nature of the ordinance, Greg Moffet said he was comfortable being "heavy-handed" in this circumstance given that "we're protecting firefighters' lives." During public comment, Jim Lamont of the Vail Village Homeowners Association noted the need to evaluate the threshold of additional costs, including impact fees, which wilt be expected of future development to provide for a reasonable level of fire protection. He also inquired about the status of the town's evacuation plan as part of its wildfire preparedness actions and how it would be communicated in advance as well as during an emergency evacuation. The fifth item on the agenda was the First Reading, Ordinance No. 6, Series 2007, re: Off-Highway Vehicle Routes for Municipal Use of Off-Highway Vehicles. Following a motion by Farrow Hitt and a second by Greg Moffet, the Council voted 6-0 to approve first reading of Ordinance No. 6, which authorizes the municipal use of off-highway vehicles within the town's boundaries, with the exception of the frontage roads. The town has purchased two such vehicles to be used to help maintain its parks. During discussion, Kevin Foley clarified the ordinance was for municipal use only. Kaye Ferry 2 asked Council to consider restricting where the vehicles could be used, noting existing problems on Vail Valley Drive and other areas caused by carts used by the Vail Recreation District and, electric vehicles used by Manor Vail and the Sonnenalp Hotel. Jim Lamont of the Vail Village Homeowners Association suggested the need for a management system for the new vehicles and better enforcement of the electric carts currently in use by several of the .hotels. He also suggested expansion of the management system to include guidelines to accommodate new ways to transport pedestrians who are access impaired and to provide a cart system once the centralized loading and delivery operations are underway at the Front Door facility. The sixth item on the agenda was Resolution No. 5, Series 2007, re: Defer March 6 Regular Town Council Meeting to March 13. Following a motion by Greg Moffet and a second by Kent Logan, the Council voted 6-0 to approve Resolution No. 5, which defers the regular meeting of the Town Council from March 6 to March 13. The meeting is being deferred due to the possible lack of a quorum on March 6. In voting to approve the resolution, Council also directed Town Attorney Matt Mire to publish the resolution to provide additional public notification. The seventh item on the agenda was Adjournment. Greg Moffef made a motion with a second by Kevin Foley to adjourn the meeting at 7:14 p.m. Council then voted 6-0 to adjourn. Rodney E. Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk Minutes provided by Corey Swisher. 3 R TOWN OF VAIL MEMORANDUM TO: Stan Zemler Council Members FROM: Finance Department DATE: 4th Qtr 2006 RE: Investment Report Enclosed is the investment report with balances as of December 31, 2006. The estimated average yield for the pooled cash fund was 4.92%. As of 12/01/06, the yield curve for 3 months, 6 months, and 1 year are 4.97%, 5.07%, and 4.94% respectively. TOV investments performed at/near these yields. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. 2006 Investment Mix Gov't Securities 13% J CD's L~ 4% Money Market 83% Other than transfer of funds for operating uses, the Town did not change banking institutions or investment products during 2006. Please call me if you have any questions. Town of Vail, Colorado Investment Report Summary of Accounts and Investments For Month Ended 12/31 !06 2006 Balances Percentage 12/31 /06 of Total Certificates of Deposit (see page 4) $1,703,742 3.87% Commercial Banks $2,429,796 5.52% Colorado Investment Pools $33,696,756 76.59% Money Market Funds $252,108 0.57% Total $38,082,402 86.55°l0 Percentage of Portfolio in Savings & Loans 0.00% U.S. Government Securities (see page 5) Government Agency Seurities -Piper Jaffray $4,036,898 9.18% FNMA'S, GNMA'S, FHLMC'S & SBA'S -Dana $1,877,057 4.27% Total $5,913,955 13.45% Total Portfolio $43,996,357 100% Maturing Within 12 Months $40,469,834 91.98% Maturing Within 24 Months $1,027,323 2.34% Maturing After 24 Months $2,499,200 5.68% $43,996,357 100.00°l0 Investments 061231 2 Money Market Funds as of 12131 /06 For the Month of December 2006 Institution Balances Type of Accounts Average 12/31 /06 COMMERCIAL BANK ACCOUNTS First Bank of Vail -Operating interest 3.290% Bank Balance 53,590,836 Book Balance 52,429,796 Total Commercial Bank Accounts 52,429,796 LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 5.270% Balance 533,696,756 Total Local Government Investment Pools Accounts 533,696,756 MONEY MARKET FUNDS Schwab Institutional Money Market Fund -Dana Investments 1 nterest 5.100 Balance 59'281 Vail Super Now Public Funds Account -Piper Jaffray Interest 4.490% Balance 5242,827 Total Money Market Funds 5252,108 Total Ail Accounts 536,378,660 Investments 061231 3 Certificates of Deposit as of 12/31 /06 Bank Name, Location Days to Rates Purchase Maturity Maturity Maturity Ins Coupon Yield Date Date at Purchase Value Weststar Bank, Vail Colorado FDIC 2.810°l0 2.850% 1-Apr-05 31-Mar-07 729 5564,873 Alpine Bank, Vail Colorado {#19750) FDIC 3.639% 3.639% 7-Sep-04 7-Sep-08 1461 5542,581 Alpine Bank, Vail Colorado (#19751) FDIC 2.570% 5.250% 4-Sep-04 7'-Sep-06 733 5596,288 Avg Yield 2.890% _51,703,742 Investments 061231 4 Government Securities as of 12/31 /06 • Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***Federal Agency Discount Notes & Bonds*** FHLB 39X-KZ-6 Piper Jaffrey 2.400% 2.450% 19-Jun-03 19-Jun-07 4.0 5123,400 FHLB 3X9-TW-0 Piper Jaffray 3.670% 3.710% 1-Dec-04 29-Jun-07 2.6 5262,933 FNMA 31359M-J8-7 Piper Jaffrey 5.000% 5.010% 8-Mar-06 14-Sep-07 1.5 5249,500 FHLMC 4A4-RH-9 Piper Jaffrey 3.500% 3.560% 2-Jun-03 15-Sep-07 4.3 5123,555 FFCB 31T-FG-1 Piper Jaffrey 3.375% 3.4409'0 2-Sep-04 24-Sep-07 3.1 598,670 FHLB 3X5-UR-7 Piper Jaffrey 3.050% 3.120% 30-Mar-04 26-Mar-07 3.0 5147,360 FHLB 39X-G7-3 Piper Jaffray 2.580% 2.660% 20-Jun-03 20-Dec-07 4.5 5121,900 FHLB 39X-G4-0 Piper Jaffrey 3.050% 3.140% 26-Jun-03 26-Mar-08 4.8 5121,788 FHLB 3X6-GL-4 Piper Jaffrey 3.570% 3.650% 2-Sep-04 28-Apr-08 3.7 $93,110 FNMA 58C-S4-9 Piper Jaffrey 3.125% 3.125% 30-Nov-04 15-May-08 3.5 5279,696 FICO7ID-KB-8 Piper Jaffray 0.000% 4.276% 21-Jul-05 6-May-08 2.8 5232,433 FHLB 39X-LH-5 Piper Jaffrey 3.000% 3.110% 18-Jun-03 18-Jun-08 5.0 5121,338 FHLMC 8X3-WB-5 Piper Jaffrey 4,000% 4.080% 2-Sep-04 29-Sep-08 4.1 5196,438 FNMA 31359M-Y6-4 Piper Jaffrey 5.125% 5.140% 3-Oct-06 3-Oct-08 2.0 5249,200 FNMA 31359M-Y6-4 Piper Jaffrey 5.125% 0.000% 26-Dec-06 3-Oct-08 1.8 5249,200 FNMA 58C-6U-5 Piper Jaffrey 3.296% 3.296% 1-Dec-04 15-Nov-08 4.0 5273,024 FNMA 6F6-CY-3 Piper Jaffrey 4.300% 4.380% 2-Sep-04 28-Sep-09 5.1 598,030 FHLB 3133XH-FA-5 Piper Jaffrey 5.000% 5.020% 26-Dec-06 16-Oct-09 2.8 5248,950 FNMA 3136F8-BG-9 Piper Jaffrey 5.150% 5.170°:0 26-Dec-06 21-Dec-09 3.0 $248,675 FHLB 3133XF-XG-6 Piper Jaffrey 5.765% 5.760% 29-Jun-06 29-Dec-09 3.5 5250,150 FFCB 31 S-TD-5 Piper Jaffrey 4.650% 4.690% 22-Jul-05 5-Apr-10 4.7 5247,550 Average Yield 3.52%. 54,036,898 Days/Years Interest Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***FNMA'S, ARM'S & SBA'S*** FHLB 3133XEOH5 Dana 5.000% 5.0% 8-Mar-06 8-Mar-07 1.0 94,944 FNMA Dana 5.000% 5.0% 23-Jan-06 23-Jan-09 3.0 t 20,000 SBA 503819V-Q Pooled -Dana 8.520% 8.7% 1-Jul-97 25-Feb-11 13.7 59,423 SBA 5OO463V-Q Pooled -Dana 7.625% 8.0% 1-Aug-88 25-Jan-13 24.5 53,791 SBA 502640V-0 Pooled -Dana 8.225% 8.5% 1-Jun-94 25-Jun-19 25.1 58,858 SBA 5O2647V-Q Pooled -Dana 8.4759'0 8.6% 1-Jul-94 25-Jun-19 25.0 513,361 SBA 5O4417V-O Pooled -Dana 8.000% 8.1 % 1-Feb-99 25-Feb-24 25.1 $12,735 SBA 5O5536V-M Pooled -Dana 7.875% 7.6% 1-Auq-01 25-Jun-26 24.9 550,223 GNMA 8417 Pooled -Dana 5.125% 5.1 % 1-Oct-88 20-Oct-18 30.1 57,266 GNMA 8703 Pooled -Dana 4.750% 5.7% 1-Sep-95 20-Sep-25 30.1 51,906 GNMA 8720 Pooled -Dana 5.125°'0 5.1 % 30-Sep-95 20-Oct-25 30.1 51,842 GNMA 8788 Pooled -Dana 5.375% 5.4% 1-Jan-96 20-Jan-26 30.1 51,844 GNMA 80426 Pooled -Dana 4.500% 5.5% 21-Jul-00 20-Jul-30 30.0 524,526 GNMA 80593 Pooled -Dana 4.375% 5.4% 1-Apr-02 20-Apr-32 30.1 517,245 GNMA 80710 Pooled -Dana 4.500% 5.5% 1-Jul-03 20-Jul-33 30.1 526,273 GNMA 831137 Pooled - Wane 5 n(1n% 4.9% 1-Dec-03 20-Nov-33 30.0 523,391 FNMA 555921 Pooled -Dana 5.456% 6.1 % 1-Oct-03 1-Sep-35 31.9 580,411 . FNMA 422251 Pooled -Dana 6.124% 6.9% 1-Dec-95 1-Jan-21 25.1 5112,498 FNMA 334439 Pooled -Dana 5.630% 6.1 % 1-Dec-95 1-Apr-24 28.4 57,456 FNMA 520790 Pooled -Dana 5.805% 6.1 % 1-Jun-00 1-Apr-28 27.9 59,639 FNMA 546468 Pooled -Dana 6.389% 7.0% 24-May-00 1-Jun-28 28.0 58,916 FNMA 535326 Pooled -Dana 6.472% 6.7% 26-Jun-00 1-Jun-28 28.0 510,232 FNMA 323798 Pooled -Dana 6.427% 6.9% 1-Dec-99 1-May-29 29.4 55,231 FNMA 527140 Pooled -Dana 6.125% 7.4% 1-Dec-99 1-Dec-29 30.0 51,788 FNMA 576517 Pooled -Dana 6.069% 7.2% 1-Mar-01 1-Feb-30 28.9 55,424 FNMA 567875 Pooled -Dana 5.735% 6.2% 1-Dec-00 1-Sep-30 29.8 511,276 Investments 061231 5 Government Securities as of 12!31 /06 Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value FNMA 593941 Pooled -Dana 5.328°'0 5.9°10 1-Dec-01 1-Dec-30 29.0 531,348 FNMA 545057 Pooled -Dana 6.394% 6.9% 1-May-01 1-May-31 30.0 54,804 FNMA 650970 Pooled -Dana 6.969°10 6.9°!0 1-Aug-01 1-Jul-32 30.9 510,273 FNMA 709092 Pooled -Dana 6.913% 6.9% 1-Jun-03 1-Jun-33 30.0 522,499 FNMA 723661 Pooled -Dana 5.068% 5.1% 1-Jul-03 1-Jul-33 30.0 $23,085 FNMA 761737 Pooled -Dana 3.720°l0 5.7% 16-May-05 1-Dac-33 28.6 562,779 FNMA 725462 Pooled -Dana 5.217% 5.7°!0 1-Apr-04 1-Jan-34 29.8 520,411 FNMA 791573 Pooled -Dana 4.968% 6.7% 1-Jul-04 1-Aug-34 30.1' 523,337 FNMA 849207 Pooled -Dana 4.686% 6.1 % 1-Jan-06 1-Jan-36 30.0 5141,633 FNMA 555624 Pooled -Dana 5.465% 5.7% 1-Jun-03 1-Mar-38 34.8 531,787 FNMA 735967 Pooled -Dana 3.987% 5.7% 1-Sep-05 1-Mar-38 32.5 557,623 FNMA 557073 Pooled -Dana 5.543% 6.1 % 1-Sep-00 1-Jun-40 39.8 514,292 FNMA 110540 Pooled -Dana 5.282% 5.5% 1-Nov-90 1-May-20 29.5 511,140 FNMA 327446 Pooled -Dana 6.143% 6.8% 1-Oct-95 1-Auq-22 26.9 56,810 FNMA 701045 Pooled -Dana 5.292°!0 5.3% 1-Apr-03 1-Apr-33 30.0 5148,167 FHLMC 775572 Pooled -Dana 4.907% 5.6% 1-Sep-94 1-Jun-24 29.8 534,611 FHLMC 865469 Pooled -Dana 5.865% 6.0% 1-Dec-95 1-Aug-25 29.7 53,002 FHLMC 610416 Pooled -Dana 6.675% 6.5% 1-Mar-96 1-Mar-26 30.0 5470 FHLMC 755344 Pooled -Dana 6.086% 6.4% 1-May-00 1-Mar-28 27.9 56,025 FHLMC 645235 Pooled -Dana 5.340% 5.3% 1-Jul-00 1-Mar-29 28.7 52,853 FHLMC 846784 Pooled -Dana 6.187% 6.7% 1-Jul-00 1-May-29 28.9 56,336 FHLMC 786867 Pooled -Dana 5.892% 6.6% 1-Nov-99 1-Aug-29 29.8 570,033 FHLMC 846956 Pooled -Dana 6.315°h 7.0% 1-Nov-01 1-Nov-31 30.0 55,558 FHLMC 847166 Pooled -Dana 4.1379'0 5.2% 1-Jul-03 1-Aug-33 30.1 526,644 FHLMC 847359 Pooled -Dana 5.202% 5.3% 1-Dec-04 1-Dec-34 30.0 536,059 FHLMC 847629 Pooled -Dana 5.535% 5.5,°10 1-Oct-06 1-Sep-36 29.9 5117,207 FHLMC 865006 Pooled -Dana 6.935% 6.8% 1-Feb-89 1-Aug-18 29.5 53,174 FHLMC 865127 Pooled -Dana 6.183% 6.2% 1-Aug-89 1-Mar-19 29.6 52,828 FHLMC 865476 Pooled -Dana 5.353% 5.3% 1-Apr-96 1-Feb-36 39.9 51,887 FHLMC 865663 Pooled -Dana 5.540% 5.4% 1-Nov-00 1-Feb-30 29.3 53,604 FHLMC 765114 Pooled -Dana 6.295% 6.7% 1-Mar-99 1-Jan-18 18.9 56,466 FHLMC 847427 Pooled -Dana 5.782% 7.0°10 1-Ju{-05 1-Sep-34 29.2 524,281 FHLMC 847058 Pooled -Dana 5.552% 5.4% 1-Aug-02 1-Aug-32 30.0 5729,686 FHLMC 611384 Pooled -Dana 5.941 % 7.3°10 11-Feb-05 1-Dec-32 27.8 511,871 FHLB 8468 Pooled -Dana 4.120% 3.7%, 12-Aug-05 23-Mar-07 1.6 5149,505 Accrued Interest 5.700% 511,782 Income Receivable 52,689 Average Yield 5.709'0 1,877,057 Total 55,913,955 Investments 061231 6 MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: February 13, 2007 SUBJECT: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Design Review Board's denial of a design review application for a minor alteration, pursuant to Chapter 12-11, Design Review, Vail Town Code, to allow for storefront facade renovations, located at 610 West Lionshead Circle/Lot 1, Block 1; Vail Lionshead Filing 3, and setting forth details in regard thereto. (DR606-0540) Appellant: Landmark Commercial Development, represented by Fritzlen Pierce Architects Planner: Bill Gibson 1. SUBJECT PROPERTY The subject property is the Landmark Building located at 610 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3. The appellant, Landmark Commercial Development, represented by Fritzlen Pierce Architects, is appealing the Design Review Board's February 21, 2007, denial of a design review application for a minor alteration, pursuant to Chapter 12-11, Design Review, Vail Town Code, to allow for storefront fagade renovations. II. STANDING OF APPELLANT The appellant, Landmark Commercial Development, represented by Fritzlen Pierce Architects, has standing to file an appeal as they are the owners and representatives of 610 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3. III. REQUIRED ACTION The Town Council shall uphold, overturn, or modify the Design Review Board's denial of a design review application for a minor alteration, pursuant to Chapter 12-11, Design Review, Vail Town Code, to allow for storefront fagade renovations, located at West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3, and setting forth details in regard thereto. Pursuant to Sub-section 12-3-3-C5, Vail Town Code, the Vail Town Council is required to make findings of fact in accordance with the Vail Town Code: "The Town Council shall on all appeals make specific findings of fact based directly on the particular evidence presented to it. These findings of fact must support conclusions that the standards and conditions imposed by the requirements of this title (Zoning Regu/afions, Title 12) have or have not been met." IV. BACKGROUND On February 7, 2007, the Design Review Board conceptually reviewed the appellant's proposal to renovate the storefront facades of the Landmark Building adjacent to the Lionshead Mall. The Design Review Board had only two issues of concern that the 1 appellant agreed to address at the Board's next public hearing: provide architectural detail drawings further describing the assembly of the proposed stonework and reduce the overall amount of storefront window glazing to be more consistent with the style of an outdoor pedestrian village, rather than an indoor shopping mall. The dissenting board members were concerned this project could be precedent setting for other storefront renovations in Lionshead. On February 21, 2007, the Design Review Board held a public hearing for the final review of the appellant's design review application for a minor alteration to allow for storefront facade renovations to the Landmark Building. The Board evaluated the plans that the appellant had revised since the Board's February 7, 2007, hearing. The Board was supportive of the appellant's proposed stonework details. However, the Board was split concerning the appellant's revised storefront window plans. Two board members believed the appellant's revised plans addressed their concerns about the amount of window glazing, while the other two board members believed a further reduction of the window glazing was necessary. The dissenting Board members did not believe the revised windows met the intent of Section 8.4.2.5, Exterior Doors and Windows, of the Lionshead Redevelopment Master Plan. Since the Lionshead Redevelopment Master Plan does not have a quantitative window standard, the dissenting Board members used the Vail Village Design Considerations standard of 55% to 70% of commercial storefront window transparency as a point of reference. Since the February 21, 2007, hearing, Staff has done some rough calculations based upon the appellant's architectural plans. The appellant is proposing approximately 50% to 60% of the exterior wall surface areas to be window and door openings. Approximately 60% to 70% of the total linear wall perimeter includes some form of window or door opening, with a maximum of 85% of the length of an individual wall segment. The Board voted 2-2 (Dantas and Dorward in favor; Dunning and Rogers opposed) to approve the revised application as submitted. The motion for approval failed by a split vote and the application was therefore denied. On February 23, 2007, the appellant filed an appeal the Design Review Board's denial of a design review application, pursuant to Section 12-11, Design Review, Vail Town Code, to allow for storefront facade renovations at the Landmark Building, located at 610 West . Lionshead Circle. Architectural plans (Attachment A), the appellant's appeals form and letter (Attachments B and C), an excerpt from the Vail Village Design Considerations (Attachment D), and the public notice (Attachment E) have all been attached for reference. V. APPLICABLE REGULATIONS Town Code Section 12-3 Administration and Enforcement (in part) Section 12-3-3: Appeals (in part) C. Appeal of Planning and Environmental Commission Decisions and Design Review Board Decisions: 2 1. Authority: The Town Council shall have the authority to hear and decide appeals from any decision, determination or interpretation by the Planning and Environmental Commission or the Design Review Board with respect fo the provisions of this Title and the standards and procedures hereinafter set forth. 5. Findings: The Town Council shall on all appeals make specific findings of fact based directly on the particular evidence presented to it. These findings of fact must support conclusions that the standards and conditions imposed by the requirements of this Title have or have not been met. Section 12-11 Design Review (in part) 12-11-1: INTENT. A. Attractive Attributes Recognized: Vail is a Town with a unique natural setting, internationallyknown forits natural beauty; alpine environment, and the compatibility of manmade structures with the environment. These characteristics have caused a significant number of visitors to come to Vail with many visitors eventually becoming permanent residents participating in community life. 8. Area Character Protection: These factors constitute an important economic base for the Town, both for those who earn their living here and for those who view the Town as a precious physical possession. The Town Council finds that new development and redevelopment can have a substantial impact on the character of an area in which it is located. Some harmful effects of one land use upon another can be prevented through zoning, subdivision controls, and building codes. Otheraspects of development are more subtle and less amenable to exact rules put into operation without regard to specific development proposals. Among these are the general form of the land before and after development, the spatial relationships of structures and open spaces to land uses within fhe vicinity and the Town, and the appearance of buildings and open spaces as they contribute to the area as it is being developed and redeveloped. In order to provide for the timely exercise of judgment in the public interest in the evaluation of the design of new development and redevelopment, the Town Council has created a Design Review Board (DRB) and design criteria. C. Design Review: Therefore, in order to preserve the natural beauty of the Town and its setting; to protect the welfare of the community, to maintain the values created in the community, to protect and enhance land and property, for the promotion of health, safety, and general welfare in the community, and to attain the objectives set outin this Section; the improvementoralteration ofopen space, exteriordesign ofall new development, and all modifications to existing development shall be subject to design review as specified in this Chapter. D. Guidelines: It is the intent of these guidelines to leave as much design freedom as possible to the individual designer while at the same time maintaining the remarkable natural beauty of the area by creating structures which are designed to complement both theirindividualsltes and surroundings. The objectives of design reviewsha/l be as follows: 3 1. To recognize the interdependence of the public welfare and aesthetics, and to provide a method by which this interdependence may continue to benefit its citizens and visitors. 2. To allow for the development of public and private property which is in harmony with the desired character of the Town as defined by the guidelines herein provided. 3. To prevent the unnecessary destruction or blighting of the natural landscape. 4. To ensure that the architectural design, location, configuration materials, colors, and overall treatment ofbuilt-up and open spaces have been designed so that they relate harmoniously to the natural landforms and native vegetation, fhe Town's overall appearance, with surrounding development and with officially approved plans or guidelines, if any, for the areas in which the structures are proposed to be located. 5. To protect neighboring property owners and users by making sure that reasonable provision has been made for such matfers as pedesfrian and vehicular traffrc, surface water drainage, sound and sight buffers, the preservation of light and air, and those aspects of design not adequately covered by other regulations which may have substantial effects on neighboring land uses. Lionshead Redevelopment Master Plan 8.4.2.5 Exterior Doors and Windows Window Sizes, Shapes and Types As with exterior doors, window sizes should be appropriate to their surrounding wall materials, with narrow, relatively tall windows used in stone orconcrete, and larger, more expansive windows used in freld materials such as stucco and wood siding, orin window wall assemblies. Fenestration within field materials should be designed with decorative trim and sills, or heavy structural frames, so they do not appear as "punch-outs" within those materials. Windows located along retail streets and other public ways offer locations in which to display goods to pedestrians, and should therefore be designed with particular care. Window walls should be designed in proportion to their associated frontages, with windows at large retail centers or hotels signif<cantly larger than those found in smaller, more intimate shops. Other fenestration, regardless oflocation, should be designed as part of an obvious hierarchy, with lower-level, retail street openings the largest, and windows above somewhat smaller. Shapes of windows should also relate directly to their locations on the building, with rectangular shapes being the most prevalent. Fenestration located within the middles ofbuildings should be shaped and organized into fairly regular patterns, to establish rhythm and continuity. Specially-shaped windows are encouraged at walls along retail frontages, or as custom openings in distinct areas of private residences. They are also appropriate at dormers and other special roof elements. As with doors, specially-shaped windows should relate to the overall building architecture. And as a general rule, the variety of geometric shapes used should be limited to 3 on any given building. 4 Acceptable window types include high-quality fixed, double-hung, awning, and casement units. Sliding windows and multiple-opening units such as jalousie are generally lesser- quality units not conducive to the mountain environment and should be avoided. At retail levels, bay, box and bow windows are encouraged to animate the pedestrian street and integrate public and semi-public domains. All windows should strive to add visual interest through careful design of mullions, muntins, and divided lites. The intent of the Guidelines is to recall the regional heritage through the thoughtful design of fenestration and how it relates in scale, proportion, and materials, to the tripartite order of structures within the community. Window Materials and Colors Windows within Lionshead shall be painted orstained wood, orclad in maintenance-free metals such as copper, or aluminum and steel with baked finishes. Copper cladding may be left to patina naturally, while baked enamel colors for aluminum and steel cladding should be similar to trim colors, and in similar complementary hues to wall colors or stained wood colors. Factory finishes should be selected to withstand the intense ultraviolet radiation found at higher elevations, and prolonged fade-resistant warranties should be considered. In addition, glazing shall benon-reflective, to minimize off-site glare, particularly from the ski mountain. Decorative shutters are permitted within Lionshead only if they are designed to operate or appear to operate. When used, they should be constructed of wood and finished with durable stains or paints. Their design and placement should be consistent and should not take on a random or haphazard appearance. Design freedom is encouraged within these parameters, and within the context of the other architectural elements found on the building, including handrail designs, ornamental iron, and similar detailing. VI. Findinas On an appeal, the Town Council shall make specific findings of fact based directly on the particular evidence presented. These findings of fact must support conclusions that the standards and conditions imposed by the requirements of Title 12, Zoning Regulations, Vail Town Code, have or have not been met. Should the Town Council choose to uphold the Design Review Board's denial of this request, the Community Development Department recommends the Council makes the following findings: "The Town Council finds: 1. The proposed minor exterior alteration does not comply with Chapter 71, Design Review, Vail Town Code. 2. The proposed minor exterior alteration does not comply with all requirements of the Lionshead Redevelopment Master Plan, specifically Sections 8.4.2.5 Exterior Doors and Windows." Should the Town Council choose to overturn the Design Review Board's denial of this request, the Community Development Department recommends the Council makes the following findings: 5 "The Town Council finds: 7. The proposed minor exterior alteration complies with Chapter 11, Design Review, Vail Town Code. 2. The proposed minor exterior alteration complies with all requirements of the Lionshead Redevelopment Master Plan, specifically Sections 8.4.2.5 Exterior Doors and Windows." VII. ATTACHMENTS A. Architectural Plans B. Appellant's appeal form C. Letter from the appellant D. Vail Village Design Considerations (excerpt) E. Public notice and list of notified properties 6 Attachment: A Lynn Frilzlen; AI,~, Ar~a,i<<:a FRITZLEN PI ERCE ARCH ITECTS 44`illiam f Pi~:~rre, Architect lw.,n Dearclull; Dire~-tc~r of Architec.lure VAIL, COLORADO KatFr~~ Heslinga, l7iticea Manager February 14, 2007 Dear Bill: Attached please find information related to The Landmark Commercial DRB final application. As you know, we are committed to retaining the Vitrines in the commercial facade, and have included information and photographs supporting the design and inclusion of them. We are supported by the tenants who feel that the vitrines are an important component of the retail display system at the facade. We have reduced the overall size of the windows by increasing the width of the stone on either side of the windows. Additional information supports the detail of the base of the wall which we feel is both important to the integrity of the stone and responds to specific comments in the Lionshead Design recommendations. A sample of the actual stone is included and, as you can see, the stone is fairly ' delicate. We feel it should not extend to the ground. , I am, Very sincerely yours, Tyson S. Dearduff Director of Architecture FRITZLEN 1(>5(! East Vail V~Iley Drivc, Fallriclge C-1: PIERCE ~jdll, COlix'aClfr 1,1 G.5' F: inii~ ~ivai(architects,rc,m wwln-.vailarchilecas.com LANDMARK COD~IlVIERCIAL DEVELOPMENT COMPANY 610 W. Lionshead Circle, Suite i00 Vail, Colorado 81657 970-476-3535 February 14, 2007 Town of Vail Design Review Board 75 So. Frontage Road Vail, CO 81657 Hand Delivered to: Bill Gdbson (2/15/07) Dear Board Members: I am the owner of the commercial space of the Landmark Building and I have been ar r .:'~sed of the recent responseslsuggestions made by the Design Review Board concerning out design plans for redevelopment. Bill Pierce and others have been before the DRB for over two months now in regards of ob~~ DRB approval for our project. We feel that Pierre's design plans for the commercial space are outstanding and create a dynamic retail Y.~:..~ence for Lionshead. At the last ~x~ meeting there a few more issues that needed to be addressed. This came as a complete surprise to us and has cost ns another two week delay of going forth on this project. I would ask you to und~..~i~.nd that tiering is cxucial for us to have a start date of mid April and completion by June 30'~ of 2007. This. time fi~«...e is in~~l: rre far staging with the Fire D ~r ~ ~ (.r.~~t (which we have ~ with Mi'ke Mc~iee on) and also the current stfaetscape project. If we are delayed until the Fall we will then have difficulties with coordinating with ~i.~.~l~cape ea~.l~ and also impose a lengthier hardship on our tenants which they have already sustained for over two v..~s. In light of the above, I would ask that if there is anything else that need be addressed that we have not foreseen to date, that you would make us as of these issues b:,"'~.r a the . next DRB meeting on P J~~-.~aty 21°~ so that we can present options to those issues in hopes of,; $ final approval. I have been told that a major von~~:,.~ the DRB has ax this time is the amount of display glass and the style of the ~ ~ (glass display cabinets). Pierce's ofFce has revi;: ~ r ~ the issue of "too much glass„ ami has det~~~~,ecl that with the added stone veneer, we a~ctualy have diminished the amcwnt of display glass the existing fagade. As for the vitrines, Bill Pierce has tweaked the design a bit and we think it is a creative way of displaying our merchandise for in,~~;~.sed sales. -2- We feel our redevel~,~Y~ent r~ ~;eCt needs to make a dynammc, creative statement because of Arabelle's overshadowing presence across the way. We believe that Pierre's firm has come up with such a design that will enhance the I,andmazk Building and Lionshead as a whole. Again, I reiterate that time for us, is of the essence and ~:rciate your response and consid:.s~.lion in this matter. Sing;,. ~.ly, RICHARD N BROWN, Partner Landmark C ~~..,ercial Cc: Bill Pierce Geoff Wright STANDARD AB5REVIATIONS ADMINISTRATIVE INFO, ~v Ke ~'^rri.L ~ti' »u~ etOl~c ' ~ DRAYUNS INDCX ~ rvx ~n Ae+Mrr:.L ~ i.Fit r I srcr. I cExwrrwx 181 I a~a mm~ .r~'ai ~ ~ A oo a P,.ee ~PPn I e,no L,w w.. n ~rti civarwl. I'b_I__"___._._.~ a 'ru~'~ +I-~ 'BUILDING CODE SUMMARY w. n~..iRn'«~ I I M1~i-_ n.w ce~m w.An ' ~ SdR. 20.5 la: _Le~LP~. ^ I Nor -,eP%.R el~,An~, 1-- I • , ol~ _ IFPA A~ ~ _Q _ - ~w ~ ~ u _ Rr ro ~n`" "i PROJECT DIRECTORY O p N ~ ;.w. omzn nre. ~ Y a s M un'FVU~ VNL. GOI.ORA~O BIbv'1~ IUD R~ d u+A I1~ i Q ~ MISC. ABBREVIATIONS ~ ~ BILL PIERGC, PILING WAL IN GIMWSE PRITw' PIi~Fl=PYL PRCHt~[GT5 ~ ww e L v..LLC+ naive, ci VML, LOLCRA00 dICS'I Q q =_WAR@ FOOT F. B LL.u~b LPOI Q 6 p~¢RTY LIB E. `/AILAaXryeGf3.GOM h centEa LINE ~N1H GTaa. Z DRAiVINb CONVENTIONS J ~~~w~.r Y ~2, 7 ~th~GC1 2 / o MATiRIAL 5YMB0~5 ~ r f It ~ . ~ ~ = -y~. ~•-..-mod...,.. Y.•aT i# nr ~5pl;l vef<•Pwf%on Ls ~Pr•PUd ~,%f y, ~ _LIOeLNt17E5:GGtli ~i.x..~'~}'~U 3;~;:;;%~~,G,~ f" y T A R C li I T E C T S /~~`~~E-R~~eAvE Z~/Gr07) ~ Aooc~ I ~ „~„~~E~„w~ ~~,6~ PEG a pftB 3'.RMiTnL 11 )II~~~,~ I _ II ~~I~I ,,lr .I ~ I I J I I Q u ° U o ~ V I I II w ~ f I I I ~i o W I .I < O i! I ~p74a ;I U.ooc ii %G~° Io ~ _ - ~ ° ° ~~o I „ Q ~ II ~ II Q O ~ , I I~ ~ II ~ ~ I ~o I I ~ I I 1 ' ! I( I II ~ i Y II i } R ) ~ r'/ ~ I 7f ..q II ~1, 4 ~ ° a ARCHITECTS ma9rv~:~o .:4~ nn n:.,,,. MALL LEVEL ~ \ DEMO PLAN \ D201 , L_Q. PLAN NCRTH 1°'' 2fs/o1 i u,«,w~ ~.~~nk II ®~L L.~ U II r~ l I I ~ ~ ~S m-' 1 ~ ® ~ ~ Lj U 1 ® 1 w? .ter 1 ~~W ' ~ m~N 1 ~V'm 1 O ZOO O ~ ~ i C, ~ U,a~G 1 , ~~O ova I ~ i Qd~ I I j ~ I Q ~ ! 1 I 7 ~ I ~ I L y 1 Q 6 I r- I i r-- - _ _ I - ~rL n 4 ~ L/ i FRITZLEN PIERCE ARCHITECTS n GARAGE cu ~KrN ^ ,r r ~ I / 7~ t } n I I LE`(EL DEMO f~ I ~\~;:~1~~~.f`1l-'~L.r 1~.~ ~I~~ t.:.71`~. ~'~I~J ~"®71. f'iIV II FLAN PLAN NORTH f1J l+ z/s/a~ i ~s.~EP«.w, i . . I ~ I k ~ ~ ~,rrn;r~cr~xr~rx~~~q I j~ ~ I j1I lY.{i,ill rlfftl I . j I-~ ~ I (]„(Ifii rtt{iltfYti~ ' I III"~~ ~ J r I Q - ~ o ° ~ U I <u9 i ;??I if - ° o° ~ O I I~ v Q i j I i ~ I ~ ° I I I I ~ ~ ' I 1 ~ 1 , I - I Z ~ ~ I 1 i i L_-__-__.__ ~ J I al a; 't ' ' ` FRITZLEN PIERCE nacHrrrcrs fem...^SITG FL,aAI ~~~C~ ?L?~N IJORTH r.jS,~c7 { ~ssul xic<mo 10.1606 ~ GI43 ~iRMITTN- 03.41.01 FINnL DRC 5U21mTTN- /l I . e~i5nrw I I ~ ~I ~ ;I n / _ r I IIII 1. , 1 ~ T, I ~ ~ ~ > I _ I T ~I ~n~ ~ I Io j 1 f Q d,ne ro ~ _ - O ~ I- PfISTIlFS OF I oSED i \ I ~ ~ w I.o. w:TNL I: G ~ a D5 TO I? ~ _ Sm t I I I: Oq„~~ I O o ~ ~ oo G La I, ~ ^r°um ~~a ~ g L\ I QJ I i ~e ( ~ ~o Y' ~ Illll~~i ~ 'a i o Q ~ ~ i Q I I' ~ J II I ~ `I I Ferny ReTN~ FPraa Ferny f I 1 I~ I I. I Jm ~ 4 ~ I ~ T' / ~ ~ ~'2,.. Erl5TIN6 OR ;i _ _ ~ ~ ~ - - -a:: PIERCE os T ne o v5 ro sT~o}rw exlsr k5 cF - - w~~I+nFF o sexk N~!} PXIinN50R 3TORn CO SGRniN PROPCS°O GFNN L7~ OIL 6Rn^e _ - CtTfllT FACADE . ».I OFI~ rlaln ~~n ~ ~tg ARCHITECTS • MALL LEVEL _ I PLAN PLAN NORTH z/IC(cr vex i cRa ^wnirrnL i~ i oRe xenirro.L Y~i v i I ~ I ' / / _~N~u~o^~`~,EGT . , I I i I li / ~ ' . I li ETTENT oP .w.L j ~ ~ i ~ I jI ~ - I ~ III cn % NEW LIPi ~ I I i~% I Ii AI I I I Z J I' u OWN `\1 _ I M ~ I Z=~~~ o I I o o L' - _ O I ~ ' I ~ a o, a -f _ ~ 15i^~ OR RE ~ - iN"~~. PEN METAL MILINb \ / / O /~i i I II~~ :I _ _ _ / I \vi / \ ~PROF'LRx,~INE. L I I . _ 'I I .C~ III \ ~ xP ! ' I I I I ' ~ t' F I ~ DECK v \ I,. I 7`~ fs ~ I :I I ~ ~ ~ ~;,i / ~ ` - Nro+* oP 9x snw oE:a: I ~ ~ I~ ail ,lO1 GEGF: ~ j I I I f ~ I ~ al, ~ v~, ~~1 j 1 I { ~ I ~ / ' f I ~ ~ ~Eti eNO ~ ~ I I ~ I 1l ~Ef,~ ! I ~ ~I I , r~b r'~-~ ~ L f i ~ I ~~1. ~ ~ ~ I ~ , I I ~ r I . i'r I , E , { ~ ~ ~ _ ~ _ ~ ,I FRITZLEN ' ~ ~ " GUTTER % , ~ ~{a ~ - T. - NEw w,~ REL s ~.N AwNI~ P I E R C E ' `"--EE~Ae LIE rr$'~7 ~ti 1~7 ' j e• 2 wep .x: r V~. ~rtsr sra+m s s=~u+ ik aF cN eHSne~ s~rRUC~uxc ` ~R/ 'n~eee a.av a~ i \ _ _ .YS =Na RSNNySG G~Ipi T FS _ nun.-. . vrioPLRx urn AND "SL~~GD-Tv-L/IVF - ~ Ne ecasTAR RP'JPIN6 ru sNCw / . ReraNAU CLIPS Ar s sei. Fr. ARCHITf CTS v ~ GARAGE Twm ( LEVEL PLAN?I ~ ~ Aac~ va° . r_o, I/a~(.~~I PLAN NORTH z/ic/a~ ~.w. u~ ~aM~nr~ t7 ~(Ip ~In I ~ ' I®I~IpI~{I]ulm ~p~ ,p ,,,~~~IIi~~~ C,~ENcRAI NnTF4. /I ~I~I--~ i ? ~ ` / ~ 0 HUFF SANDSTONE BASE f ~ fl I ~ (~?J~~ ~~~WWW,WWWWWW~I1~WWllllllNNN _ ~ 7 STONE VENEER III ~ L)+ TIMEER FRAMiNb ' ~"+~I Q 574NpING SCAM METAL ROOFING f_l a ~ I ? p / . , = Q , : W/ SNOW GUPS r~ 4 50. FT ~ i~ _ G] EGOSTAFc ROOFING I ? - 7 ~ ~ ~ ? ~ ~ I ~ U 1' ~ ? T r STEEL RAILINS - p/ ~W I _ ~ s. ~ . ' G~ Cl wooD r-auA ~ sc' ~ce~~ ~ F~ ~ GLA55 w ~'-E' ~ ~ L7 FABRIG AWNING A u' u L^ . lJ~"(~{ ~:l_.~ ./x,41 I ~?f~.J ~ ~ Gds y Q ~ c O ~ Z Q I I I I I ~ _ 11 _fl 1 ? G f a _ ? n ; ? (n~~~ a { ? ? ~ FRITZLEh ~~LI~~~ P I E R C I o% a' d a% i ARCIiITCC' hwrn. 9 `EXTERIOR ELEVATION' v/ ~ 2//G/a7 ~ ~U« 5.~nao vex ~O6vnn sueNnn~ ~,u vaa ssrnnn~ ~PNC-RAL-NOTES: f] ~ I ~IIII~~ IIIII~IIIIIII~ Q EUFF SANGSTONE $ASE ~ ~ _ G] STONE VENEER ? ~ ? ? ~J ~ ~ ~ J~_J ? O TIMDER FRAMING ~ STANDING SEAM METAL ROCI=IN6 Y • ~ ~ ~ 1^6~ SNOW GLIPS ~ 450. FT. IQ""' ~ EGOSTAR ROOFING / G ~ ~ ~ ~ ~ ~ ~ ~ ~ h ~ ~ ~ ~ . ~ , _~,'-0~ 0 STEEL RAILINS ~ T ~ i ? Fri' O ? ~ ~T ? ~ - O u r? (i? G7 HOOD FAGIA ~ ~ / ~ \ / - LI I O FABRIG AWNRdG J U U w `Lc ~ L ~ ~u O n ~mr U oN~ ~~~t < cos ~A302; vs. = I -a~ ~ " ~ ~ ~ ' ~ m o Qom Z Q J ~ o 1 L~1 p q III x~,5~ ? X, FRITZLEN II i, PIERCE d a d ARCHITFC T'S r.,w,as G+ EXTERIOR \A;.~~.VS^ , r-o° ~ C-LE~/APONS z/~a/y7 i ~NI RI~I,a~ ~~.I.~, ~B ~,EMIYTAL Q U U 5AI:~BTONe cPP sANCBTONE c•P V" ~ r BYeEL 5TleL Tj p W la s oeYO. ETUVB a Ia o.c. ` m aA. s i' METAL sacs u Is o.c. ` o V 5Tl'cc0 9T..'.c0 w_"'~._~. coNC TcPPirS cclc. roPPINS -)I ° 0 3 coMPJ51E CEC<IN5 --r~ GOHPOr1TE pEC1:IN3 ~ ~`C~ O G v$i ~ ~ sMI~ VENEER Pe_M1INCOH SCIED. ~ ` _ OO w RE. sYweT NeAVY Y MerR eEAM _ _ - ~ O sus.=eNVeo ce L's - suaPeNVeo cewl~.z RE. BYT4~(T ~ Re. 9TRWY. . CCIW Ll6rli ~ TREI115 ` NeAw YI!>BPF BEAM - r-- . `I ~ Z CVIRIGBER \ ! GJifU66e0. Y NLAVY iIMyER FENI ~ ` ~ HE/.VY rlM6fli 9EAM ` _ L I I J Re. BTR:eT Re. sTwcY. - ` TRINE vlTRne f VtTRry~E AL; E59 DCd¢ I VITRINC KCE53 6JJR ~ cC1I.~n: RE. S'FUGT. ` cCI.UMN RE. 5IFUCT. IB 6A. METAL sTUVa • i]'O C. - IB FiA, sY METAI sTUC3 s 12'CL. PLtwoov sNEArI;IKa PLrrvooo srIEATNINS = FRI7ZLEN sroNe ~m1leeR - 9TONC VENEER ~ P I E R C E PRCPO~C GRAVY ` PaOPOBEC 6R..CE . APP~A E>aaT. 6NA~E \ APPRO% ExlsT. eRAa: C..15T. LONL. E:ALL r1aT. B• C01K. YYJ_L PROPOAo _anc. ww. Aro r-oauz PRCPOSEV cow_. wwL ANV PooTER ~ ~ ARCHITECTS ~.Iw, o, ~~5 tV elss> ~~meun_~iN~,4L~ SEGTIGNS .I Zi,~io~ i ~,Nrar~,~9 ID Ib.Ob hEG a DRS EL01aITfN. ~ Y1Nti DRB 3L0MIYTAL I VITRIIlE DDDR SrELL PRAhED HALL 1 I vA.xLii-c.'k GAY WNDOH 1f..J( _ vi014 V£NELIi - - 1'- 5AF)5i0At E d E:ZOn - b E%15T!W$9'x9. 3TEPL LOtV-w,--~.~ - /Nt.. _x- 3AND5T0.`4R SURRpRb-----____.---__ L l 5ANp5foNE VASE -~~4 _ 1$aYY TIFI9ER LcLNNi -may ~ ~ ~AN3 y.-` T1 9ER ERA:KEi AEOYE - - 1 ~ ~ ~.~I _ y . ~A501 I" ~ I'-o" i W l - 1 _ I ~ I V'D i i ~ ~ _ ~ U! ~ U J. 1 . ~ X33° o a> - . I ~ ~ b•x~~~ REA•.~ T~M9ER ~ ~ Q ' i ?IYEER 6RALkET3 ~ ~ I I ~ ' ~ O e NEAW TINCER LOLLMW _ _ u ~I ~ ~ ~-I ~ I~ ~ Q i I I 1 - HEAW TiFBER PFPJAS J - 1 ~i t_" ~.:._....I 33 I i I I_-__ I V . FRITZLEN PIERCE YUta~l SLOPED rO DRAIN 9AM3TGNE LAP ` STONE "SNEER . snwsTa;e cw+--~ _ 6RAOE AT BUN.DIR5 ~ - SAND5TOlC BA5E - ~ I ARCHITFCIS I I i ~ ~ 1~ ~ I, I f 1 ! a. t~,~ ~ ~ „o I DETAILS % J_\~~"'l~ C..~<°?l.ol_,~NI~`l I~l..,~'~i ~,fil!~~I,~ / a ``~lC ~F~Ip,.~~; ~I~,.~'~t'f'~`rlC~7'd f A801 ~r• = r-o" ~ A801 11" . r-o' PLAN NORTH z/a/by `6 _ Af.lin'4 bE'K V 'i ~ - I' 9 _~/f~'•/ ~ L~ ~ 4A1 It~ Irl aoon'tr,IPi_ ,,.~~_tl I I E Z e%'_ _ - i:, i --'It I.iI, ':i ~ _I~_-- r5\: jlttl&'l'i~1~I~ ~'r. y` - 1-/~atvs.~~a .~:+1'~ ~ I~ , ~ ~ ~ _ _ ~ ~,li - ~ ~2nc.- IW 8 - `Bowl ~ f ~ - ~ ~ - ~ I. u~~~ ;ate/ ~ ~ ~ - EEE I~ - ` -°I I l ~'ti ~ ~ 1~ _ t~ 1 ~ _ _i _ l , ~ ~ wu~ k}tav lM) ~ _ ~ _ 1Ep , T~- '~_-1 e I~ t t : i non ' . ~ Z • ~ ~ ~~j4 4,~ =I~ I sa 9 / I ~ Ja~ ~ T ~ ~ ~ ~ ~ ~ i J,' . I~ W '~"1 <4F:iwi ~ t] ~ ARC fF aEV e~sEo- 'r \ y - w~_-:.. .,y r. / ~i ~ I_. qrs~I- . - ~ . _t=~ ~ ~ 1 mwu 9 ~nrt^ 3 ~ I +;V I~ ~M~ 'l~~ 1f f~ O . 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J t - - ~ c~ i, I ` 'i ~k is L'"r~ ~ ~ i `!~Y ' ~u:~l ''~Y~-, 1 1 I - ~ / p yt > I \ «:s M 4I Z s.Rws MA ~DL. - ~ , a ` _ , ~'ki ' Ems, C~ ':.:)%'''i 4 :'1 ~ i/' / ` •Riscrsvnitf +4_ %d'•:'i++~, ~T~s i(' k' Y .'1' _~r R' `a'3" '~F":.f i4 N";3 t Tin, 1 `.I I I 4~ r.::p.~ac F..II s:s r"' .;c; LANDMARK^% r t..•~~'.. 3- "v s ~ <:e : .a° ` LV (j _ 'Q A r. L I 's ~ t.s k. - y., iY s•' /R~ J I. b, ;r' ER r } t t. C iPW 4 + Y C ii - , ,4% ^I. I i - ~ r., 5: ~k ~n~ il4'. ` ~f: i'C :y ~ / rl I r'' yy ~5 k ~:k° I `b. 'S R !B / .t 5 t^ V MI -T•. `t% ~5 - "k J 1. I"\ 0"' l ` a • z~ t Y ~.:f Rip Q 'a ~ .y.~, it 3 .F 0l'~5+ ~ ~ d'' - ) _ _ .i:~n CC ~a V I _ u'k• \ - ~`S ix>i r`. Y L - . , ~,FR.. ~ I: .qy~~ l l: - r. .1 <i'd'4`:'& , M: 2.'; A. :'''F ~i ..ie'~~___ 1 ~ J - . 4 •:'L., r _ _ sr goon - ~ Y - h / ' nraR - { ~ s1ED R1A ~j _ 1' n ' 1. .I' t. f ~ ^.'W' : .'C1 4 I I .ac4' o° ~y. is ;lt 9~ `:a~!?. ! - - T, ' ,x ~ ga I ~ a r I i g ~'G'. Eximrc s;~:m'. 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I RER~xx Eo4E ~ xERM¢EE SHEET - I ~ p STORM 5['M12R C 1.I PRMGSE 11~ i ' - ~ ~ ~ r ~ ' ' <l ~ ~ •I I - va.'w~w.: _ - ¢ EXISMY SttPU S[MA - - . . , „l w`rei'r'1:' ~ .w..>..,W.~M~~. t~ y~16~07 Y -°t S tea- E ~ I ' .~j~-c' I i _ ~ ~ - ~.-~l Lu! i _1 111~1.1_1_.1_l_I_I L1_ I I ~ ~ ~ I I I_I ~_~I I - - - - - I - ~ r--^_- . - ~f"`v., ~~~~%`e:k~~,=_x:~~.>_.aN.1~~.2~~°' ~'~A~~".1~i~v~.'~~~.~.3.sC Y".I r~. r-;`+" a,~~T~A'.js.._.:a:~.a'`'~ ~ r_' ! 1_ ~ ~ f I ~I~I~IIIII~I~ - ~ 'T' I I I I I I I I I i~ -I'- I y J II~I~III III I I I III!7~1 i n ~ .a i ~ J ~T _ 1 i ~ i i 7 iiiiii ~ ~ `TI I _ I I ~ ' ~ F z _ ~ T_ _ _ - ) 2 _ f' ~ ~ ~ I I ~ _ ~ _ %i ~ ± ~ s ` ~ ~ x ~ _ ` ~ ~ry~ _ . . ~i~EY 1,Y C_. .r Pr:.. ..C-.. rY'IA~..a.!. 3_ 's4-t .aJ'~'~ THE LANDMARK COMMERCIAL ELEVATION DETAIL y p96 ~ The Landmark Zi~~~~ ' , , „ y - . w a ~a°w ~ui~lill~~ ~ i id~ .ii~il r ~ <a ~,cs ~IF r~^' ~ II Iwlr i .h '°",y^,..<r .K>rvo- : ,,,r ~ ,..»~NI6~ ~ < rn ~ °3 ~ .,w q ~ ~ ~ f+ ~ ~,M1 ~ ~ ~jiy'~ ~i~, ilk @ ~t , ~ t ~ ~ tL, it ~ #~,KN 'grFRK]R.. ~ I s.,Ai , t+ x ~ _ w g r . ~ ~f n ~ ® ~ . ~ ~ ~ + ~ t k., `,jam ~.'~~4 i „~1.~ ; ~ S ~ .3 f ~ ~ v ~ ~ c ~ ~ m~ ~ , 5~ ~ 1~»H r x <-e as 4. r M,} F 'yes,. ,A''-'~° k .a~ ~ 4. per. ~3~ ;r t~i~f 4 ~ qt ~ ~ i' ~ ~ t - - r ~R ~ " ~ .y ,.tee.:.: ~ .,~,q•~,: ';~v. a~ k. ~dT ~ i ~'"bf ~ ~ . a •~r Wye' r"'~ A x wm+ li ~ ~ ^'S, ~ J y„ ~ Y p ~ ^.ix^ ` ~p V t : : ' aw a ce.eC . 3 R. .A ^ y a^+. +'a: , ~ ~ :~A•. ,yap ''Y ~ .~ffi'~ 4 ap . 3 ~r.e.p... ~ ~ hi'+r~".'S A!S L sFS .1,,,;± ~ aia x P '~T"'^ -7 a '~.a s ' ~ ms's s'a£ x ~ ~ ^ ^ . x `i4 5~ ~I l3 ~ 'ir,.', . 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I ~ ~r ~ Y-~~' - r: N'. ~ 4 l~ Y - 5 ~ ~ 1 3~ ~ a N f~ ~ 1 N ~ ~ t ~ ; ~ ~ 'i 4~ - ~ ~E ~ f k i .,a ~ x S i ~ _ I ~ ~ ~ i ti ~ .F c ~ f t+t ~ ~ r e 6as.d,1W ..:.:..~~Y ~~.~c. ~,_~...,y ~,~.,~`c.~!..~.,v._ ~ ~z.. .w 4~ u.. _ ~,..~m - .m. ~ FRITZLEN PIERCE The Land mark Condominiums 2/14/2007 Commercial Storefront Rendering 1 ~ _ _ f J' r , ~ _ / t= ? _ l ~ f l ~..~i I~ 1 ~ ~I~ i~~ y Y~ ~ ~ ~ ~ ~ f ~ d t ~ ~ ~ ~ l ~ h ~ 'k r ~ g d*^ ~ K„ ~ r ~ 1 r ~I ~ . t j 4 vim. _ •`k ~I ~ .i 4 ~,b'~iFn - i1 y~ iAF ~~'r f k ~ ,f _ r~ 4 P ~ ~ U ~ Z. ~ 1j~ ~r A ~ 12 'Y0. Vggt II o r i a~ s ~ r i Q Ch 7'df £ ~l p ~ t~:. ~ tF ~ ~i l' h.: ~ 1 ~ v- . ~ L v r ° ~c 6r _ ~ _ cd J ~ r ' ~ ~ : ~ er Ej , J = ~ 4 ~ .rat. ,f„ a~ ~ ~ r ~:H~ - d~ ~ ~ ~~~y ice"' z,.:;~ ~:t: y;• ~.~t i~~,'2} F4 ,r. . „--~-"..mot _ _ ~`""=i--~ ~ _ d # u~-. - FRITZLEN PIERCE The Landmark Condominiums Southeast Tower Rendering t~ ~~~e i.ry, ~ 7 +t, b s.~,~6 i tip. S fi rs d - p ~ ~ ~ ~ `t4 .t I 1 , r I . 'I I Ft s R,. 3y ! i r! ~ Jj i f tTdi # _ yy{~I 1d~ h ~~rl~ _~~t ,ICJ ~r . - :~~d ' J ~ i ~ x ~~r I ~ 1 ~ /I i. _ ! m ~p ron m W i', ~v eF, f: ® d y' { S I'` ~e ~i FRITZLEN PIERCE The Landmark Commercial Southeast -From Mall 1. y~~~r ~ ~ i ~ r,, - 7 ~ ~ _ _ _ _ {{Ihh r t ~ r4 I I $k I ~ ~ _ ~,r f ~ ' ~ y~ [ ~ i _ i ow y+'! w' ~ #21.!31 { 1r r ~ -~L--' l-- ~ _ t y .a~. - ~Y r nor x ~ , F .i~-~ r ~f ~ ik ~ t I~_ ~1. d1'~ ry r ~ 4 u„ ~ .1a1 ~ yy ; 00 rv.a mn m rva r$n CD ran.. I ' Y ~ 'h - ! ~ ~ r i 4 L ~ { i ~ - B t°~i1 t ~ ~,f~,y ~ ~ - 1, i ~ t Fry ~ ~ #~t' rv ~~a ~ ~ ~ l:. - 9 ~ r i 1'fr r ~ f ~ i r ~ ~ ~ - if~~ -P ~ ~1~' ~ 1 --r t ~ } ~ , ~ 3 - e Y~t~ ~14s ~ Frw P F ~ ~'r ~ ~ } ~i~r S~ it F ^ Li ~ ,r Y ~ ` r~ n ~ t.._ ~ f t ~ . FRITZLEN PIERCE The Land mark Commercial Section -Southeast -From Mall ~ F _ 3y 1 <.k l~ .xa, iRt ~~'C~ / _ .f L.e ~ r~1~ r ~ ~~i r~ ~ a f Spi '^l.'.'hx. H ~ Y n.. ~ i ''I W.."N ~ _ iu ~..,r. ~1' :'S ~i r ~ 7 ~ _ F. / .Q - /0.l I"' F F ~~y 1tF } nJ ~nl. 115 ~u-r ` ~ ~ L„Y~~ si ~ ~ q w M ~ j FRITZLEN PIERCE The Landmark Condominiums Southeast Commercial View .r 4 ~ ~~w~ ' ~ ~ : ~ :ter iU ~ ti~. ~ ~ 'may. 7' f ..,...1 Gr' y. y , 5r ~ , J I j ~ ?'1.Ii~ a~' L.,~ y S ^.wrt ~r~.~ ~ l~ 1 ' ylx,j ~ a~ t t w > ~ ~ r ~ i. [ ~ F ~=,yro.~ ` ;r 3 ~ ~ t 3 ~FRrTZLEN P E ~ ~ c ~ T ~"1 a t1 C.~ 1~l a. C" ~ t"1 C~ C} t1'11 t 11 U ~""1 S z r ~.~c~rr E r... _ C:vmm~r•ri~l tcarefr~rzt (~~nclc~rir-r i~ t !b ~~h'_,~~ %y a X+°,dC' N ~i ° r N i m~ ~ ~ LIONSHEAD MALL ARRABELLE 20'-O" LANDMARK CONDOMINIUMS B6~-I" SECTION ®PUBLIG R.O~Aq~ x~~~ r c ~ , F, ;may jn / [ :,y;:. ,5` z v 7 _ / t T.; 5 ~ r IN1 K pr)~L.IG X2,.0 W. {g8 LION`~~A~ G~GT I ~Jxpg, t+o saa.~ Attachment B Appeals Form ~ ~ ~ ~ ~ ~ ~ Depa'rtment of Community Development FEB 2 ~~~7 s 75 South Frontage Road., Vail, Colorado 81657 tel: 970.479.2139 fax: 970.479.2452 T®~JN ®F ~/~1~L web: www.vailaov.com General Information: This form is required for filing an appeal of a Staff, Design Review Board, or Planning and Environmental Commission action/decision. A complete form and associated requirements must be submitted to the Community Development Department within twenty (20) calendar days of the disputed action/decision. ActionJDecision being appealed:.~~~l~,f,~'~ fir" .L,.~,;~.1 ~Yy1~1-f ~ ~~in 7, it , ~'}Y/ ),a..d j C,' . DateofActionJDecision: ~.~f.~~' ~f'3 Board or Staff person rendering action/decision: ,.~J~~f~s~f ~-c / /~'..~.~.;7 c'.-~~3 Does this appeal involve a specific parcel of land (yes) no) If yes, are you an adjacent property owner? (yes (no) Name of Appellant(s): ~~.fr~~~1M~.~~. C~~j'~JG'~~'~,.~~._I~t~'~'t~~~~f~ ~ Mailing Address:~~l i r /r/ l7 ~r+..,~ .L.../C3/~~~~~ ~/C~C'~ ~ ~ ..t~ • L/n.Ar7,~~.~fiP~'^~~r r Phone: ~ Physical Address in Vail: fG~-1 ~ ,t~lC ~tL~t-..T:~'..,~,-T~ G/~~'~.-: Legal Description of Appellant(s,)~P{r~operty i Vail: Lot BlockL Subdivision: ~ 1C}~St.~>f~`j'~~' Appellant(s) Signature(s): l ~d-"~ ~ QArr~ z" (Attach a list of signatures if more pace is required). Submittal Requirements: 1. On a separate sheet or separate sheets of paper, provide a detailed explanation of how you are an "aggrieved or adversely affected person". 2. On a separate sheet or separate sheets of paper, specify the precise nature of the appeal. Please cite specific code sections having relevance to the action being appealed. 3. Provide a list of names and addresses (both mailing and physical addresses in Vail) of all owners of property who are the subject of the appeal and all adjacent property owners (including owners whose properties are separated from the subject property by a right-of-way, stream, or other intervening barrier). 4. Provide stamped, addressed envelopes for each property owner listed in (3.). PLEASE SUBMIT THIS FORM AND ALL SUBMITTAL REQUIREMENTS T0: TOWN OF VAIL, DEPARTMENT OF COMMUNITY DEVELOPMENT, 75 SOUTH FRONTAGE ROAD, VAIL, COLORADO 81657. For Office Use Only: ` Date Received: _ ,v~tivity fJO::[ Planner: Pro}ect No; - - - F:\Users\cdevlFORMS\APPLICWppeals.doc - Attachment C FEBRUARY 22, 2007 APPEAL OF DESIGN REVIEW BOARD DECISION LANDMARK COMMERCIAL DEVELOPMENT COMPANY STATUS AS AGGRIEVED PERSON The Aggrieved person is the Applicant. NATURE OF APPEAL The Applicant, Owner of the Commercial Space at the Landmark Condominium, desires to install improvements to the existing facades of the Landmark Building in Lionhead. The Applicant met with the Design Review Board (DRB) several times and incorporated many changes suggested by the DRB. At the February 21, 2007 meeting the DRB conducted a vote on the Application and the vote culminated in a 2-2 (Duzuung, Rogers against) tie, resulting in disapproval. of the Application. The objections of the DRB were focused on the extent of glass incorporated in the design. Dunning referenced the Vail Village Design Considerations (which apply only to the CC 1 zone district) as allowing only 70% of the wall surface as glass. The Applicant referenced the Lionshead Master Plan Architectural Design Guidelines, Section 8.4.2.5, which states "with no limits set on the amount of glass permitted at retail level". The amount of glass proposed by the Applicant is significantly less than . what exists today due to the amount of stone veneer that is incorporated into the design. The Applicant believes the proposed design will provide a superior retail facade and requests that the Town Council overturns the action of the Design Review Board. It is the Applicant's intention to implement the improvements this spring in advance of the Streetscape installation planned for summer and fall. If the project is not started this spring the project will have to be delayed an entire year because the construction associated with the Streetscape would prohibit staging this fall. Attachment D Transparency Pedestrian scale is created in many ways, but a ~ ~~f~~~ f mayor factor ~s the openness, attractiveness, and ~ generally public character of the ground floor ~ , ` . facade of adjacent buildings. Transparent store fronts are "people attractors", opaque or solid ~ walls are more private, imply "do not approach". On pedestrian-oriented streets such as in the , ' ; Village, ground floor commercial facades are w - ,,t ~ rt~ t, . , proportionately more transparent than upper floors. Upper floors are typically more ~ ~-~rKd -1~t's ~~r~~t~~~~: residential, private and thus Tess open. r»Et~M As a measure of transparency, the most ` characteristic and successful ground floor facades range from 55% to 70% of the total , length of the commercial facade. Upper floors , - are often the converse 30%-45% transparent. rS •*tis~;~ :~r~: ~ Examples of transparency f - (lineal feet of glass to lineal feet ~ ~ of facade) g ~ ~ ~ ~ ~ on round level: sr .4+: f -Covered Bridge Bldg. 5g% - Pepi's Sports 71 - Gasthof Gramshammer 48% -The Lodge 660% ~ ~ ~ ~ -Golden. Peak House 62 ~ ~ ~ ~ a1 -Casino Building 30% ~d~frr+~ -Gorsuch Building 51 % ti ti ' ? : , TJJ`c 17 Attachment: E THIS ITEM MAY EFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Town Council of the Town of Vail will hold a public hearing in accordance with Section 12-3-3, Vail Town Code, on Tuesday, March 13, 2007, at 6:00 PM in the Town of Vail Municipal Building, inconsideration of: lTEM/TOPIC: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Design Review Board's denial of a minor alteration design review application, pursuant to Chapter 12-11, Design Review, Vail Town Code, to allow for commercial facade renovations, located at 610 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3, and setting forth details in regard thereto. (DR606- 0540) Appellant: Landmark Commercial Development, represented by Fritzlen Pierce Architects Planner: Bill Gibson The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. ti~ ORDINANCE N0.6 Series of 2007 AN ORDINANCE DESIGNATING CERTAIN STREETS AND HIGHWAYS WITHIN THE TOWN OF VAIL AS OFF-HIGHWAY VEHICLE ROUTES FOR MUNICIPAL USE OF OFF-HIGHWAY VEHICLES; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, The Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and' existing under the laws of the State of Colorado and the Town Charter (the "Charter"); and WHEREAS, The members of the Town Council of the Town (the "Council") have been duly elected and qualified; and WHEREAS, The Town's Public Works Department has purchased Off-Highway Vehicles, as defined by C.R.S. § 33-14.5-101, to use for municipal maintenance; and WHEREAS, Pursuant to C.R.S. § 33-14.5-110, any county, city and county, city, or town acting by its governing body may regulate the operation of Off-Highway Vehicles on public lands, waters, and property under its jurisdiction and on streets and highways within its boundaries by resolution or ordinance of the governing body and by giving appropriate notice thereof. NOW, THEREFORE, BE lT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. The Town of Vail is hereby authorized to operate Off-Highway Vehicles, as defined by C.R.S. § 33-14.5-101, over and upon all roads and streets within the Town of Vail except for the North and South Frontage Roads and Interstate 70. Section 2. The authority granted by this Ordinance expressly excludes the S. Frontage Road, except for crossing said road in the manner provided for in C.R.S. § 33-14-112. Section 3. Any person who violates the provisions of this Ordinance shall by subject to penalties as set forth in C.R.S. § 33-14.5-101, et seq., as amended. Section 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 5. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. This ordinance shall become effective seven (7) days after final passage. Section 6. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision Ordinance No. 6, Series 2007 hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 7. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 20th day of February, 2007, and a public hearing for second reading of this Ordinance set for the 13th day of March, 2007, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Rodney E. Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 13th day of March, 2007 Rodney E. Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 6, Series 2007 !~-2 RESOLUTION NO.7 Series 2007 A RESOLUTION APPROVING THE BUDGET AMENDMENT OF THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL YEAR JANUARY 1, 2007 THROUGH DECEMBER 31, 2007. WHEREAS, The Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); and WHEREAS, The members of the Town Council of the Town (the "Council") have been duly elected and qualified; and WHEREAS, The Vail Local Marketing District (the "VLMD") has presented the Council with an amendment to the 2007 budget, appropriating two hundred forty-five thousand dollars ($245,000.00) for marketing related expenditures; and WHEREAS, Pursuant to C.R.S. § 29-25-110, the operating plan may, from time to time, be amended by the district with the approval of the local government. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: 1. Pursuant to C.R.S. § 29-25-110, the Council hereby approves the budget amendment of the VLMD for its fiscal year January 1, 2007 through December 31, 2007. 2. This Resolution shall be effective immediately upon adoption. INTRODUCED, READ, APPROVED AND ADOPTED this 13~' day of March, 2007. Rodney E. Slifer Mayor, Town of Vail ATTEST: Lorelei Donaldson Town Clerk Resolution No. 7, Series 2007 ORDINANCE NO. 1 SERIES OF 2007 AN ORDINANCE AMENDING TITLE 10, VAIL TOWN CODE; ADOPTING CHAPTER 3, "IN-BUILDING PUBLIC SAFETY RADIO SYSTEM COVERAGE"; PROVIDING MINIMUM STANDARDS FOR IN-BUILDING RADIO SYSTEM COVERAGE; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town"), is a home rule municipal corporation duly organized and existing under laws of the State of Colorado and the Town Charter (the "Charter"); and WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; and WHEREAS, the Council finds that the ability of police, fire, ambulance and other emergency providers and personnel to communicate with each otherwithin buildings and structures, and to communicate from within buildings and structures to personnel and locations outside of the building and structures, is vital to the public safety and welfare; and WHEREAS, The Council further finds that a failure to communicate in the above- referenced manner creates a hazard to emergency providers, residents and guests; and WHEREAS, the Council wishes to adopt minimum standards regarding in- building amplification to ensure a reasonable degree of reliable emergency services communications from within certain buildings and structures in the Town, between public safety providers, and to and from the Town of Vail Emergency Communication Center. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Title 10 of the Vail Town Code is hereby amended by the addition of Chapter 3 to read as follows: Ordinance No. 1, Series of 2007 Chapter 3 In-Building Public Safety Radio System Coverage SECTION: 10-3-1: Purpose 10-3-2: Radio Coverage 10-3-3: Application of Provisions 10-3-4: Enhanced Amplification Systems 10-3-5: Testing 10-3-6: Qualifications of Testing Personnel 10-3-7: Property Owner Maintenance Responsibilities 10-3-8: Exemptions 10-3-9: Failure to Comply 10-3-10: Appeals 10-3-1: PURPOSE: The purpose of this Chapter 3 is to establish minimum standards within certain buildings in the Town of Vail to ensure a reasonable degree of reliable emergency service communications from within certain buildings and structures in the Town, between public safety providers, and to and from the Town of Vail Emergency Communication Center. 10-3-2: RADIO COVERAGE: Except as otherwise provided, no person shall erect, construct or modify any building or structure or any part thereof, or cause the same to be done, which fails to support adequate radio coverage for public safety agencies, including but not limited to police, fire, emergency medical services and public works departments. For purposes of this Chapter, adequate radio coverage shall include those specifications set forth in the Town of Vail In- Building Public Safety Radio System Coverage Specifications, which may be amended by resolution of the Town Council and which shall be kept in the office of the Town Clerk. A certificate of occupancy shall not be issued for any building or structure which fails to comply with this requirement. Ordinance No. 1, Series of 2007 2 10-3-3: APPLICATION OF PROVISIONS: For the purposes of this Chapter, definitions of basement, building, structure, occupant load, and related elements shall be as defined in the International Building Code. To the extent that the provisions of this Chapter apply to structures and buildings already in existence at the time of the adoption of this Chapter, the .owner of said structure or building shall have eighteen (18) months, from the time the owner is notified in writing by the Town of Vail of the need to comply, to file a plan of compliance. Thereafter, the owner shall have an additional eighteen (18) months to bring the building or structure into compliance herewith. A. Buildings and structures greaterthan 25,000 gross square feet or modifications to existing buildings or structures which cause the buildings to be greaterthan 25,000 gross square feet. B. Existing buildings and structures of less than 25,000 gross square feet that have occupancy loads of over one-hundred (100) persons, regardless of the occupancy. C. All basements where the occupancy load is greater than fifty (50) persons, regardless of the occupancy. D. All sub-level parking areas where radio communications do not meet the minimum requirements as set forth by this Chapter. 10-3-4: ENHANCED AMPLIFICATION SYSTEM: Where buildings and structures are required to provide in-building amplification systems to achieve adequate signal strength, such buildings and structures may use any or all of the following: radiating cable systems, internal multiple antenna systems with a frequency range as specified, with amplification systems as needed, orany other system approved by the Town of Vail. 10-3-5: TESTING: In-building amplification systems as required by this Chapter shall undergo initial testing, annual testing and periodic five year testing in accordance with the Town of Vail Ordinance No. 1, Series of 2007 3 In-Building Public Safety Radio System Coverage Specifications, which are incorporated into this Chapter by reference and which shall remain on file in the office of the Town Clerk. 10-3-6: QUALIFICATIONS OF TESTING PERSONNEL: All tests shall be conducted, documented, and signed by a person in possession of a current Federal Communications Commission ("FCC") general radiotelephone operator license. All test records shall be retained at the inspected premises by the building owner and a copy submitted to Vail Fire & Emergency Services (Fire Department) within thirty (30) days of when the test has been conducted. In the event the test shall fail to comply with the minimum requirements, appropriate repairs shall be made and additional tests conducted until tests meet the minimum requirements of this Chapter. 10-3-7: PROPERTY OWNER MAINTENANCE RESPONSIBILITY: Upon verification of the initial testing: A. The property owner shall be responsible for maintenance of the system. B. A copy of the maintenance contract, excluding costs, shall be provided to the Town of Vail Fire Department with the name of contractor, who will supply a 24-hour, 7- day per week emergency response within four (4) hours after notification by the Town of Vail or the property owner. C. The maintenance contract shall also contain information as to contact personnel with phone numbers. Property owners shall also submit information to the Vail Public Safety Communications Center with phone numbers for the property owner and manager. D. The property owner shall also be responsible for making any repairs, replacement or upgrades to the systems as directed by the Town of Vail, should the system fail or no longer work in the future. Ordinance No. 1, Series of 2007 4 10-3-8: EXEMPTIONS: A. Single family /duplex residences and attached garages constructed under the International Residential Code are exempt from the requirements in this Chapter. B. Single family /duplex residences and attached garages constructed under the International Building Code, under 25,000 gross square feet, are exempt from the requirements in this Chapter. C. Buildings that meet the minimum In-bound and Out-bound signal strength specifications as delineated in the Town of Vail In-Building Public Safety Radio System Coverage Specifications. 10-3-9: FAILURE TO COMPLY: Failure to comply with any provision of this Chapter shall be grounds for the Town of Vail to refuse to issue a Certificate of Occupancy or to revoke any previously issued Certificate of Occupancy for the building or structure. Building owners who fail to comply may be subject to additional enforcement actions as provided for in the Town of Vail Municipal Code or Colorado law, which may include a summons and complaint and/or injunctive relief. 10-3-10: APPEALS: A written appeal may be made to the Building Code Board of Appeals regarding the revocation of the Certificate of Occupancy, or a failure to issue a Certificate of Occupancy, within thirty (30) days of the revocation or from the date of the Town's decision to not issue said certificate. Appeals shall be made to the Town of Vail Building Code Board of Appeals to provide for reasonable interpretations of the provisions of this Chapter. The Board of Appeals shall render timely decisions and findings in writing to the Town of Vail Fire Chief, with a duplicate copy to the appellant. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have Ordinance No. 1, Series of 2007 5 passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. This ordinance shall become effective seven (7) days after final passage. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 20~' day of February, 2007, and a public hearing for second reading of this Ordinance set for the 13~' day of March, 2007, at 6:00 P. M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Rodney E. Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 1, Series of 2007 6 TOWN OF VAIL REVENUE HIGHLIGHTS March 6, 2007 Sales Tax The year is off to a good start with January tax collections estimated at $2.8 million up almost 12% from January 2006, which was the previous high for the month. For comparison, inflation as measured by the consumer price index was up just 2.1 Ski Lift Tax Similarly, January ski lift tax collections were up 14.6% from last year. The ski season (November -January) is up 6.5%. Construction Permit Fee Revenue Construction permit revenue, which can be considered an indicator of redevelopment activity, is off to a good start in 2007. Year-to-date construction permit fees of $232,219 include $161,946 from two major construction projects, the Arrabelle at Vail Square and Mountain View (formerly Apollo Park). This is an 88% increase in total over the first two months of 2006, with the major projects accounting for approximately 70% of the fees in both years. Construction permit fees include building, electrical, mechanical, plumbing and sprinkler permits. Real estate Transfer Tax (RETTI Year-to-date RETT collections through February 2007 total $961,224 compared with $728,938 for the same time period last year, an increase of 32%. Major redevelopment projects including Gore Creek Place and Forest Place contributed $272,500 or 28% of the total in 2007 while no major redevelopment projects closed in January or February of 2006. 070313 Revenue Highlights - 1 - w MEMORANDUM February 27, 2007 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: January Sales Tax On the reverse side please fmd the latest sales tax worksheet. I estimate I'll collect another $47,000.00 in January sales tax to bring January collections to $2,776,844.00. If so, we will be up 11.8% or $292,259.00 from budget and up 6.9% or $178,859.00 from January 2006. January lift tax is 14.6% or $86,907.00 from January 2006. The ski season (November -January) is up 6,5% or $82,509.00. Town of Vail Sales Tax Worksheet 2/26/2007 % Change % Change 2007 Budget from from Month 1996 1997 1998 1999 _000 2001 2002 2003 2004 2005 T006 Budget CO//BCf%0119 Variance 2006 Budget January 1.935 32 7,052 599 1.11_x,;>59 2,nG6 4!~~3 2,~i'. L6/;t=f J,210,5.17 2,073.}91 1,997,091 2,225,341 7 ; 75 957 2,697,98 1 -1-3d,5,R5 2.7~9.P.44 '~15,?5`? ~ r t~., '~.:i7% February 1,993,389 2,089,673 2,153,121 2,021,486 2,223,670 2,366,321 2,281,833 2,111,163 2,362,825 2,429,377 2,527,1301 2,416,869 March 2,240,865 2,580,992 2,368,077 2,415,202 2,545,573 2,568,871 2,699,664 2,372,942 2,344,178 2,785,101 2,852,954 2,728,545 April 966,993 874,427 1,107,334 952,843 926,771 1,043,431 870,875 871,468 992,157 915,554 1,280,324 1,224,558 May 318,920 329,783 382.718 37(1.864 388..1?t 448,234 414,248 428,919 411,595 458,770 449,283 429,747 June 594,907 630,366 633,400 692,811 721,774 751,439 657,707 742,755 732,113 834,913 805,3621 770,187 July 963,717 1,043,637 1,107,882 1,130,883 1,235,470 1,157,867 1,044,966 1,075,532 1,128,514 1,166,183 1,255,243 1,200,524 August 990,650 1,073,430 1.,183,926 1,050,004 1,038,516 1,124,275 1,084,318 1,029,446 994,445 993,985 1,055,614 1,009,670 September 630,453 637,831 735,608 806,600 817,313 747,766 713,574 679,208 757,033 795,807 832,549 796,263 October 413,573 472,836 515,531 536,204 547,201 486,570 484,425 508,092 532.537 566.173 614.396 586,933 November 601,208 707,166 656,596 582,260 691,445 571,783 642,293 591,269 623,646 713,117 799,582 762,393 December 2,068,851 2,254,709 2.070,834 1,883,805 2,062,205 1,933.940 2.139,417 2,171.098 2,362,095 2,549,032 2,771,258 2,639,726 MTotal 13,719,308 14,747,41915,030,38614,509,421 15,232,588 15,411,044 15,106,801 14,578,983 15,466,979 16,483,979 17,841,680 17,050,000 2,729,844 245,259 1 Town of Vail Sales Tax Worksheet 2/26/2007 % Change % Change 2006 Budget fiom from Month 1995 7996 1997 7998 1999 2000 2001 2002 2003 2004 2005 Budget CO/laCYi071S Variance 2005 Budget January 1,894,597 1,935,782 2,052,569 2,115,359 2,066,459 2,034,529 2,210,547 2,073,481 1,997,091 2,225,841 2,275,967 2,241,544 2,597,985 356,441 14.15% 15.90% February 1,816,107 1,993,389 2,089,673 2,153,121 2,021,486 2,223,670 2,366,321 2,281,833 2,111,163 2,362,825 2,429,377 2,379,495 2,527,130 147,635 4.02% 6.20% March 2,139,298 2,240,865 2,580,992 2,368,077 2,415,202 2,545,573 2,568,871 2,699,664 2,372,942 2,344,178 2,785,101 2,360,716 2,852,954 492,238 2.44% 20.85% April 791,092 966,993 874,427 1,107,334 952,843 926,771 1,043,431 870,$75 871,468 992,157 915,554 999,157 1,280,324 2$1,167 39.84% 28.14% May 324,681 318,920 329,783 382,718 370,864 388,121 448,234 414,248 428,919 411,595 458,770 414,499 449,283 34,784 -2.07% 8.39% June 590,685 594,907 630,366 633,400 692,811 721,774 751,439 657,707 742,755 732,113 834,9131 737,278 805,362 68,084 -3.54% 9.23% July 893,483 963,717 1,043,637 1,107,8$2 1,130,883 1,235,470 1,157,867 1,044,966 1,075,532 1,128,514 1,166,183 1,136,476 1,255,243 118,767 7.64% 10.45% August 867,125 990,650 1,073,430 1,183,926 1,050,004 1,038,516 1,124,275 1,084,318 1,029,446 994,445 993,985 1,001,461 1,055,614 54,153 6.20°!0 5.41% September 645,902 630,453 637,831 735,608 806,600 817,313 747,766 713,574 679,208 757,033 795,807 762,374 832,549 70,175 4.62% 9.20% October 461,791 413,573 472.,836 515,531 536,204 547,201 486,570 484,425 508,092 532,537 566,173 536,294 614,396 78,102 8.52% 14.56% November 611,147 601,208 707,166 656,596 582,260 691,445 571,783 642,293 591,289 623,646 713,117 62$,046 799,582 171,536 12.12% 27.31% December 1,994,540 2,068,851 2,254,709 2,070,834 1,883,805 2,062,205 1,933,940 2,139,417 2,771,098 2,362,095 2,549,032, 2,378,760 2,771,258 392,498 8.72% 16.50% 21 15,232,586 15,411,044 15,106,801 14,578,983 15,466,979 16,483,979115,576,100 17,841,680 2,265,580 8.24% 14.55% Total 13,030,448 13,719,308 14,747,419 15,030,386 14,509,4 - SHERRY DORWARD ASLA LANDSCAPE ARC111TECT PO B(1X 3766 1514 QUFFEIIR CREEK ROAD D31 VAIL, COLORADO 81658 February 23, 2007 Mr, Russell Forrest, Community Development Director Mr, Stan Zemler, Town Manager Members of Vail Town Council 75 South Frontage Road West Vail, Colorado 81657 Dear Russ, Stan, and Council Members; With this letter, I respectfully tender my resignation from the Town of Vail Design Review Board, to be effective immediately. I feel I owe an explanation of my resignation to you who appointed me to this position. The current board has created an environment of unprofessional behavior, uncontrolled meetings, and often confusing direction to applicants that is based on personal opinions rather than the provisions in Town ordinances. Because Vail's design guidelines are quite broad and open to subjective evaluation, and because the town's redevelopment means we are seeing many large projects, I feel it is important that DRB members be more than superficially conversant with the language of design, the objectives of design specific to Vail's character, and the legal basis on which the board may render decisions. Larger or more complex projects require an understanding not just of architectural details, but also of the ways in which the arrangement and massing of buildings, and the design of the public spaces they define, influence public activity and people's responses to a place -both of which are essential to Vail's livelihood, I understand that it is difficult to fill the board with design professionals, but I do think that those without that professional background should at least be willing to spend the time required to educate themselves, to develop an adequate understanding of the applications and drawings that are submitted, and to discuss them with civility and objectivity as a board, I am honored to have been able to serve the Town in this capacity for the past two years. I sincerely hope that my resignation will encourage you to investigate and repair a flawed process that is reflecting poorly on the Town of Vail. Best regards, Sherry Dorward, ASLA 970.476.9537 phone/fax 970.470.?930 cell sddorwardr~msn.com i.~nn friltfen„'t1A, Ar<:hitrx` FRITZLEN PIERCE ARCHITECTS bVilliam F. Pic~rcc, Arc:hitrYa Tyson Dearduff, Dirrctor of Archife~e.wrc. VAIL, COLORADO Kathy Hes(inga, Officr Manager " Dear Town Council, This letter is to serve as my resignation from the Town of Vail Design Review Board. It is an honor to have been a member of this board and I thank you for the opportunity. Sincerely, ~~L Fritzlen A ~ Fritzlen Pierce Architects. ~r n~ J, FRITZLEN 1650 East Vail Valley Drive, Fallridpr G1, P I e R C E bail, Colorado 81657 P: 970.476.6342 F: 970.476.4901 F: info+wvailarchiteca'S.com ~~nvw.vailarchiic~rts.com 9~ MEMORANDUM TO: Town Council FROM: Stan Zemler, Greg Hall, Judy Camp DATE: March 8, 2007 SUBJECT: LionsHead Parking Structure Redevelopment As part of Request for Proposals (RFP) process, we have commissioned the following independent analyses: • Construction schedule peer review of the critical path activities for the completion of the parking structure reconstruction -The Beck Group • Two property appraisals -Bowes and Company and Rocky Mountain Valuations • Financial review -Economic and Planning Systems (EPS) This memo contains highlights of the studies. Additionally, EPS will present their financial review at Tuesday's evening session. Construction Schedule Review It is evident from the numbers that the critical element of this project is the construction of the Center 1/3 of the parking garage during the 2009 construction season from April through December. This time drives the sequencing, design and schedule of the entire parking garage replacement element of this project. The following are conclusions reached upon the approach: 1. A time contingency should be considered for the parking structure schedule. While each defined work scope is achievable in the given time frames, there is little or no room for error. Weather delays, unforeseen conditions, or labor shortages will impact the schedule. Working aggressively in the early stages of the schedule, shoring excavation and foundation may allow for delays and buy the project time towards the end. Again working weekends throughout the summer may have to be sacrificed to meet the December time frame. 2. The excavation time frame is tight for the Center 1/3. It will require up to three excavators and the necessary trucks for hauling. We estimate about 40 to 50 truck toads of material removed from the sight each day for 11 weeks. 3. The amount of concrete required for the foundation systems will tax the supply of material in the Vail Valley for a little more than a month. This phase is very susceptible to delays from weather, labor and material shortages. 4. The precast scope is achievable, but adequate storage area is required for stockpiling material on flat-bed trailers. 1 °e 5. Due to the schedule a '.d area restraints, there are few opportunities for multiple trades working in the co i~truction area at the-same time. 6. Partial completion ~ 'ca occupancy requires close coordination of all life safety and parking operations duri the winter of 2009-2010. VAULE OF THE LANG The fundamental questions posed to the appraisers, Bowes and Company and Mountain Valuation Specialists, vrere: • Assuming LionsHead Mixed Use Zoning what would be the value of the land if the Town simply sold the nand without any condition's or requirement that would impede the development of the 6.'I acre site at its highest and best use? • What then is the ~ralue of the land based on the original RFP for the development of the site, which includes requirements for public uses? Both appraisals valuf;d the land based on LionsHead Mixed Use zoning. They utilized comparable sales in LionsHead and Vail Village to set a value for residential square footage. They also ~ralued other uses such as accommodation units, retail, and office space. Both concluded the highest and best use from a financial perspective is residential condominiums. They also both made assumptions around the inclusion of fractional fee units. For an unrestricted value for the land, i.e., without the RFP requirements but co~rplying with LionsHead Mixed Use Zoning, Bowes and Company appraised the prope -t? at $140 million while Rocky Mountain Valuations appraised it at $145 million. The LionsHead Parking Structure RFP required uses such as hotel rooms, public meeting space, tran:,it facilities, office space, VRD youth recreation facilities, and public parking, all of which, essentially displaced floor area which could have been used for residential dwelling units and thus reduced the value of the land. Each appraiser used the proposals sub »itted by Open Hospitality Partners as a point of reference to determine the value bf the land. The following values should be compared to the public benefits proposed by the developer since they reflect the value of the land with the requirements of tht3 RFP: Bowes and Company - $61 to $70 million and Rocky Mountain Valuation , - $75 million. FINANCIAL ANALYSIS Economic and Planning Systems put together a team which included Fairfield and Woods (attorneys) and Horvath Horizon Hospitality Advisors. Their analysis focused on the following questions: • Does OHP have the background and expertise to complete the project as presented? Hillwood, a Pere : company, is ranked as one of the top commercial real estate developers in th : country and the top residential developer in Dallas-Fort Worth.1 Hillwood is bes~ known for its development of the 17,000 acre Alliance Texas 1 National Real Estat ~ Investors Commercial Property News' Dallas Business Tournal 2 development, located 15 miles northwest of DFW Airport; the $420 million American Airlines Center; and the 75 acre Victory Park district in downtown Dallas. Hillwood has been involved in limited mountain resort development as the developer and owner of Bar BC Ranch, a residential ranch community located in Jackson Hole, Wyoming. In connection with the Bar BC Ranch, Hillwood donated a conservation easement on over 500 acres of land. Hillwood is currently expanding its operations to include other mountain resort developments. Additional resort development projects of Hillwood include the successful The Shops at Wailea, Maui, and several other residential communities located in Maui. It is probably worthwhile to assure that the team on the ground is experienced in mountain resort development, specifically Colorado resorts wherever possible. OPEN HOSPITALITY PARTNERS Open Hospitality Partners ("OHP") is an affiliate of Open Realty Advisors. OHP currently has several hotel projects in various development. stages across the United States, including an Aloft and a Westin in a new development in Austin, Texas, known as `The Domain;" boutique hotels in Woodlands, Texas and Ft. Worth, Texas; a Westin in Bethesda, Maryland; and a W Hotel in Houston, Texas. Members of OHP's team have built W's in San Diego, Silicon Valley and Dallas. Mr. Masinter, CEO of OHP, is a member of the development board of advisors for Stanwood Hotels. OHP is also the developer of several retail "lifestyle" developments located in Sandestin, Florida; Austin, Texas; Allen, Texas; and Houston, Texas. These projects have some of the same tenants that OHP will be pursuing as tenants for the Project. RELATIONSHIP BETWEEN OHP AND HILLWOOD OHP and Hillwood have a 20 year development relationship. OHP and Hillwood have worked together on other public-private development projects. While OHP is committing certain funds to the Project, Hillwood is contributing the majority of the equity for the Project and assuming the majority of the risk. The relationship between OHP and Hillwood will be structured in the form of a single asset entity which owns the interest in the Project. The various tiers of ownership, management and operation of the hotel, conference center, retail, and other components of the Project have yet to be determined, and will be structured to address the final transaction that is negotiated between TOV and OHP/Hillwood. Major decisions regarding the Project will likely have to be determined jointly by OHP and Hillwood in accordance with the provisions of the single purpose entity's operating agreement. The roles of the OHP and Hillwood can and will need to be further discussed and ascertained during the exclusive negotiation period. Although OHP is apparently an active partner, it is apparent that Hillwood will be controlling major decisions. Accordingly, communication channels with Hillwood will be important when necessary or desined. • Does OHP have the financial capacity to complete the project as presented? Hillwood has successfully developed large scale public-private mixed use projects and OHP has extensive hotel and retail development experience. Hillwood indicates it is 3 willing to provide financial assurances to allay timely completion and delivery concerns of the TOV. Based upon the references we have interviewed and the diligence we have undertaken, the Hillwood/OHP team appears to have the vision and the financial capability and strength to develop and timely complete the Project in a cooperative partnership with the TOV. • Are the public benefits provided in the project at least equal to the value of the property? One method of evaluating the value of the project is to compare the cost of the proposed public improvements to the value of the land. One underlying premise for the project is that the land be provided to the developer at no cost and the developer, in turn, provide the community with a new set of public improvements that meet or exceed the value of the land. According to Hillwood's construction budget, the value of the public improvements is $105.2 million in constant dollars. This amount has been reduced by the value of 75 . percent of the off site improvements ($10,503,481) as they would be required from any developer and therefore a normal project cost. Similarly, the value of 255 spaces required by zoning is considered a normal development cost and has not been included as a public benefit. The net value of public improvements is $81.9 million as shown in Table 4. The amount shown reflects the public improvements that exceed the basic requirements and thus, provide added value to the community. The most recent appraisal (RMVS) for the development states that the land value for this development program is $75 million (in constant 2007 dollars)2. Since the unescalated value of the public improvements is estimated to be $81.9 million, a comparison of each show that the benefits the Town will receive exceeds the appraised value of the land by $6.9 million. 2 An earlier appraisal completed by Bowes and Company concluded that the value of land according to the constraints of OHP{Hillwood's proposal was between $61.5 million and $70.5 million. 4 Table 4 Development Summary -Public Improvements Vail Lionshead Parking Structure Redevelopment Element Value' Parking Structure -Public Element 2 $56,071,557 Transit Center $7,856,140 Off Site Improvements s $3,501,160 Conference Center $12,731,551 Not-for-Profit Offices (Youth Center) $648,029 Information Center $518,423 Vail Recreation District Offices $540.024 Total Value of Public Improvements $81,868,884 ~ Note: Values are unescalated. 2 Note: 1/05/07 submittal (1,999 spaces), less 255 spaces required by zoning; 1,150 spaces are replacement. s Note: Less the portion that would be required of any developer. Source: Economic & Planning Systems H:\76896-Vail Parking Structure\Data1(16896-Devek>,xne~ Summary Tables.xlsJPublk Improvements EPS's written report is included in council's packet and will be presented at Tuesday's meeting. In summary, the report concludes OHP has the background, expertise, and financial capacity to complete the project, and the public benefits provided by the project exceed the value of the property. The report further identifies the following issues that need to be addressed in pre-development negotiations between the town and OHP: • Conference center -ownership structure; management and operations; funding of an expected deficit • Public benefits -Will need further refinement /consideration. • Relationships -structure of the Open/Hillwood collaboration and responsibilities of each. Need some additional clarification concerning roles and .responsibilities. • Housing -Assuring the proposal meets new TOV housing requirements and how Timber Ridge may fit into the housing rnix. • Use of Public Financing -how will metro district funds be used; discussion concerning use of public funds. • Performance and project guarantees -development of specific milestone guarantees, penalties and project completion dates. • Parking issues during. • Impact of construction on businesses and surrounding properties. STAFF RECOMMENDATION In making our recommendation, staff has considered the three studies summarized above along with the extensive review and analysis that has taken place during the RFP process. Public comment received by staff, Council, and the developers has also been considered. Although East West Partners have withdrawn their proposal, the 5 competition of two proposals has led to a better result than if only one developer was considered from the beginning of the process. In addition to the issues listed above, staff has identified some design issues that need discussion such as: the potential need for an additional roundabout; ability to make left- hand turns out of the garage; use of escalators in the structure, conference center design and functionality etc. staff plans to return to Council on March 20 to request the following: • Permission to enter into a 120 day exclusive negotiation with OHP fior redevelopment of the LionsHead parking structure with the issues outlined above addressed as part of the negotiation. • Permission to simultaneously review and evaluate OHP's proposal to redevelop Timber Ridge. 6 Mr. Greg Hall Director of Public Works and Transportation Town of Vail 1309 Elkhorn Drive 100 Technology Drive Vall, CO 81657 Suite 315 Broomfield, Colorado 80021 March 8th, 2007 3034669665 Fax: 303 466 9667 beckgroup.com Re: Lionshead Parking Structure -Developer Proposal Peer Review Mr. Hall, The following is a report of our findings after review of the proposal submitted to the Town of Vail by The Open Hillwood Partnership for the Lionshead Parking Structure Redevelopment. PURPOSE The purpose of this peer review is to provide a third party analysis of the development proposal submitted by The Open /Hillwood Partnership (OHP). The scope of the analysis includes Schedule, Phasing, Means and Methods, and Logistics. We have limited the scope of this review to the critical path activities which lead us to focus on the 2009 construction season. The 2009 activities will determine the success or failure of the parking garage reconstruction.. SCHEDULE There are three stated milestones in the Town of Vail's Proposal Request. They are outlined below with comments on the OHP response to the RFP. • Milestone: During construction, there must be a minimum of 350 public parking spaces available for use. o Response Comments: The East half of the existing garage will be closed for demolition at the beginning of April 2009, leaving approximately 500 parking spaces. When the West half of the .1.. Better Buiildings, Better Built! existing parking garage is closed for demolition in December of 2009, the East phase of the new parking structure combined with a portion of the Center phase of the new structure must be open and accessible for use. 100 Technology Drive • Milestone: Deliver 1150 parking spaces by December 1, 2009. Suite 315 Broomfield, Colorado 80021 o Response Comments: It is unclear how many parking spaces 3034669665 Fax: 303 466 9667 are available by December 1, 2009. The Center section of the beckgroup.com parking structure would have to be about 50% complete and certified for occupancy in order to provide 1150 parking spaces by December 1, 2009. Partial completion of the center garage section presents significant coordination issues. Mechanical ventilation, fire protection, fire alarm and electrical systems will have to be designed in zones that can be completed and commissioned prior to occupancy. In addition, there appears to be a need for temporary parking structure ramping in order to access all levels of the completed portion of the garage. Pedestrian access and egress issues will require the elevator systems to be complete, commissioned and tested in order to occupy each area of the garage. • Milestone: Maximize the number of spaces above requirements by zoning. o Response Comments: The OHP response has addressed this desire. Please refer to Exhibit A, "Schedule and Logistical Review" for a summary of schedule and parking space counts as they relate to the ski season activity. Schedule Drivers We have broken this analysis into seven different "schedule drivers" to evaluate the feasibility of this proposal. .y~ Better Buildings, B~ettaer Built! 1. Demolition and Associated Preaaration Work - OHP must demolish the existing garage in phases in order to maintain the 350 usable stall minimum required by the Town of Vail. a. OHP will re the existin arkin ara a durin the 2008 100 Technology Drive p p g p 9 g 9 9 suite 315 Broomfield, Colorado 80021 construction season and demolish the entire parking garage in 3034669665 Fax: 303 466 9667 two phases during the critical 2009 - 2010 construction season. beckgroup.com There will be some additional work and schedule burden due to the fact that the construction joints for the demolition do not align with the original joints in the parking structure. Due to the prep work being completed in the 2008 season, the 6 weeks will be adequate for this work. b. The relocated access to the existing garage must be completed prior to the excavation activity on the new East garage. Currently the schedule does not show the relocated entrances completed prior to the new East phase excavation. c. The relocation of the East parking garage entrance must be located in a place where it allows access to the West half of the existing parking garage so that it can be used after the East half is demolished. 2. Excavation - After a review of the parking floor plate sizes, the elevations of lowest parking level, and the phasing of areas, we have concluded the following: a. Excavation i. The overall quantity of excavation is estimated to be about 300,000 Cubic Yards (CY). ii. The amount of excavation during. the 2009 construction season is 114,000 CY in 74 working days, or about 1,540 CY per day.. f BU%~C~111g5r iii ~LJl~~ 3. Shoring -The proposal requires a significant amount of shoring for the 2 levels of parking below grade, and along the north side of the parking structure where the entire parking structure is below grade. The quantities of shoring for the project are going to be 87,000 SF. The maximum roduction of 4000 SF er week is reasonabie. 1ooTecnnology~rive p P Suite 315 Broomfield, Colorado 80021 303 466 9665 Fax: 303 466 9667 4. Concrete Foundations - A review of concrete foundations resulted in beckgroup.com a assumed factor of 0.155 CY of concrete for every SF of building footprint. Based on this assumption, we have analyzed the total concrete quantities by phase. a. Concrete Foundations -The total quantity of concrete to be placed in the East garage phase is 7,000 CY, in the Center garage phase 12,000 CY and in the West garage phase 12,000 CY. During the 2009 construction season, 12,000 CY will be placed in 40 working days. This results in placing 300 CY per day. b. Concrete Foundation Conclusion -The amount of concrete to be placed in the 40-day time frame is approximately 30% of available capacity of the largest concrete supplier in the Vail Valley. Scheduling will be critical to maintain the necessary supply of concrete. The suppliers are operating at full capacity on a year round basis and this is expected to continue through 2009. The concern is that a missed pour will need to be scheduled out 10 days later. This could become critical during both the 2009 and 2010 construction phases. 5. Precast Parkina Structure -Again the critical phase is the 2009 construction season. The production rate for erecting precast is about 4,000 to 5,000 SF per day per crew. Production for this garage is -4- Be~tter Buildings, Be:H+er Bunt! evaluated based on mountain construction conditions and an assumption that 50 % of this garage will be below grade. a. Precast Concrete Structure -The Center Garage Phase is the critical piece of the precast erection. It involves the erection of a roximatel 350,000 SF of arkin structure in 62 da s. 1ooTeonno~ogyorive PP Y P 9 Y suite 315 Given the roduction rates stated above, this hase would Broomfield, Colorado 80021 P P 303 466 9665 Fax: 303 466 9667 require two erection crews to achieve a production level of beckgroup.com 5,600 SF per day. This can be achieved within the current project constraints. b. It will be necessary to have enough area to stockpile three to five days of material on flat-bed trailers. This is equivalent to 8 to 10 loaded flat bed trailers. Trailers will then be shuttled to the erection location as needed. 6. Mechanical and Electrical Systems (MEP During the construction of the Center phase of the garage, there is an effort to open a limited area of the structure for use during 2009 - 2010 ski season. While the durations for the Electrical and Mechanical systems installation are adequate, we have a concern about the sequencing. The schedule shows the MEP work beginning before the erection of the precast, which will put the MEP crews working in the precast erection zone. The MEP activities should lag behind the erection phase so that the MEP crews are working only in the areas where the erection of precast is complete. The installation, start-up and commissioning of MEP systems in a partially completed section of the garage presents challenges and will require close coordination between the construction sequencing and the MEP system design. The current schedule shows the "finish" activities for MEP systems happening after the December 1, 2009 milestone for having 1150 stalls complete. .Better Buildings, Better Built!. 7. Elevators No elevators are shown in the schedule for the center section of the garage construction. Due to the tight schedule for this area, this will be a critical activity. The elevators need to be added and the schedule needs to be reevaluated. Desi n Chan es could be made to eliminate 100 Technology Drive 9 9 Suite 315 Broomfield, Colorado 80021 the elevators in the center 1/3 of the garage to minimize the pressure 3034669665 Fax: 303 466 9667 on the schedule. The 60 day duration for each elevator group is tight beckgroup.com and will require close coordination. Traffic Issues • Traffic issues will require close coordination between the Parking Garage construction team, the Public Improvements construction team and the Parking Garage operations team. There will be high traffic loads from the construction activities from April through November. • Access to the garage needs to be isolated from the construction traffic. • Pedestrian traffic will have to be managed during the entire construction phase. Executive Summary The logic and completeness of the proposal was good. It is evident from the numbers that the critical element of this project is the construction of the Center 1/3 of the parking garage during the 2009 construction season from April through December. This time drives the sequencing, design and schedule of the entire parking garage replacement element of this project. The following are conclusions reached upon review of the proposal: 1. A time contingency should be considered for the Parking Structure schedule. While each defined work scope is achievable in the given time frames, there is little or no room for error. Weather delays, -n- Better Buildings, Better Buil#! unforeseen conditions, or labor shortages could impact the schedule. This contingency could be achieved with weekend work if the Town of Vail will allow work to be done on the weekends. 2. The excavation time frame is ti ht for the Center 1/3. It will re uire u 100 Technology Drive g q P Suite 315 to 3 excavators and the necessa trucks for haulin We estimate Broomfield, Colorado 80021 ry g • 303 466 9665 Fax: 303 466 9667 about 40 to 50 truck loads of material removed from the site each day beckgroup.com for 11 weeks. 3. The amount of concrete required for the foundation systems will tax the supply of material in the Vail Valley for a little more than a month. This phase is very susceptible to delays from weather, labor and material shortages. 4. The precast scope is achievable, but adequate storage area is required for stockpiling material on flat-bed trailers. 5. Due to the schedule and area restraints, there are few opportunities for multiple trades working in the construction area at the same time. It appears that the three-phased approach to this project allows for a more manageable schedule and lessens the daily impact on the community. It also minimizes the potential for delays. Although this is a challenging project, our conclusion is that it can be successful if the Construction team is intimately involved in the design process. Sincerely, John Chisholm Director of Preconstruction Beck Group BefiFer Buildings, Better Bunt! EXHIBIT "A" LIONSHEAD PARKING STRUCTURE REDEVELOPMENT -SCHEDULE AND LOGISTICAL REVIEW ~r~A~z Zaa~ zoos ff IIII ~a ii zap MONTH J F M AIM J J A SIO~N~D J F~M~A M J J AIS C~NJG J~ F MyA MIJ J A S O~ "~I D J~ F~~11~A M J + ~I } i _ ~ i = I ~ t ~ East Garage ~ East Garage ~ I w Phase 1 ~ Phase 1 z F- Cal. i ~ I ~ ~ ~ i O ~ ' ~ Center Garage I Center Garage Phase ~ ~ j ~ Phase 2 ~ Two J z ~ ~ I ~ West Garage ~ West Garage Phase 3 ~ Phase 3 F- ~ } f !j m ~ z East Garage Capacity + Partial m Y 1150 Stalls Existin A rox. 500 Stalls Ca acit of Center Gara a Full Capacity of ~ 9 PP p Y 9 a a a (minimum of 1150 stalls) New Garage z ai w N YEAR 2008 2009 2010 2011 MONTH J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J r f TOWN OF VAII, } Fire Department Memorandum To: Stan Zemler, Town Manger Town Council From: Pam Brandmeyer, Assistant Town Manager Dwight Henninger, Chief of Police John Gulick, Fire Chief Marc Mullenix Date: March 8, 2007 Subject: Town's Wildfire Preparedness During the November 7, 2006, presentations on the Town of Vail's wildfire preparedness., a number of questions were raised by Council, which prompted a thorough review of our collective ability to respond to a wildfire. Staff determined it was appropriate to hire an outside consultant with significant experience in the wildfire arena to review our planning efforts and to give us feedback on areas we could improve upon, including our planning, skills and abilities. The outcome of this review is as follows: Generally, the town has done a good job preparing for general emergency responses to the common types of emergencies that might affect our community including: fires, significant winter storm events, hazardous material incidents and construction accidents. The quarterly training and exercises for key staff members and other community stakeholders, along with Incident Cammand System (ICS) training, have proven to be a good foundation for our response capabilities. Additionally, a few members of the staff have responded to other jurisdictions to assist with emergencies and gained valuable experience for any incident that might occur here in Vail. Specifically, in regard to responding to a wildfire, the following areas were identified for continued improvement: • Add additional substance, depth and preplanning to the existing foundational plans. • Increase training for Vail firefighters and fire supervisors in specific wildfire and federally mandated incident management courses, three year project. • Conduct additional incident management and support function training for other town administrators and staff members to be better able to assist in responding in a safe manner to a wildfire. • Improve community education and wildfire prevention plans and awareness of individual defensible space actions required by homeowners. • Train firefighters to begin conducting inspections of private property to bring them in compliance with the existing pine beetle ordinance (Town Code 5-1-5). • Streamline approval process for homeowners to remove dead trees. • Develop improved relationships with Vail Resorts Inc. in our mutual response to wildfires in and around Vail Mountain. • Develop a written policy (Delegation of Authority) on ordering of aerial firetighting resources to ensure clarity on expenditures for the hlcident Commander. • Clarify and improve the readability of the evacuation plan. • Create public awareness for the Town of Vail's new evacuation plan and the town's evacuation procedures. • Continue to research afull-time experienced Wildfire Coordinator to coordinate interagency projects, acquire funding, develop annual work plans, and monitor contracts for mitigation and to augment initial response management efforts, for potential implementation in 2008. • Implement a summer seasonal Town of Vail hand crew of 4 individuals and 2 supervisors to work on mitigation projects and be available to respond to any fire on or threatening TOV properties, starting May 2007. It was the collective opinion of the Vail staff, cooperators, and the consultant in reviewing the Town of Vail's wildfire preparedness plans, that the above action items would significantly improve our ability to prepare for, mitigate, and respond in an effective, safe, and efficient manner to any emergency within our community. Vail Wildfire Budget Proposal Wildfire/Mitigation Hand Crew Item ~ Rate Work week Duration ~ Benefits 'Totals 4 Hand Crew $15/hour 45 hour 4 months 12.4% $48,556 Members work week June 1- benefits 5 X 8 hours Oct. 1 2 Crew $17/hour 45 hol~r 5 months 12.4% $34,394 Supervisors work week May 1- benefits 5 X 8 hours Oct. 1 Overtime $8,000 ~ Uniforms, $1,000 $6,000 PPE each Tools ~ $2,700 ~ Total Cost ~ ~ { ~ $99,650 *An additional vehicle would be needed from the existing fleet to replace apick-up truck from the Prevention Division, which would be assigned to the crew. The primary vehicle would be the existing Brush 2 truck. *Additional lost opportunity costs which would have been received from renting out the town housing units that will be used by this crew. All Items Vail Wildfire Budget Item Implementation Costs 2007 Anticipated Anticipated Date Costs 2008 Costs 2009 ) Wildfire/Mitigation May 2007 $99,650 $104,632 $109,864 Hand Crew I 1 Vail Fire Wildfire ~ Spring 2007 ~ $25,542 $21,378 $20.082 Training Community Spring 2007 $20,000 $5,000 $5,000 Education Program Materials Total ~ ~ $145, 192 ~ $131.,010 ~ $134,946 ~ Outcomes of the Vail Wildfire Project: 1. The Vail Fire Department will be in constant contact with the public by performing individual property hazard and pine beetle assessments by on-duty engine crews, wildland hazard fuel mitigation projects, augmented response to wiMfire incidents with a 6 :person hand crew and assist in public education efforts. A catastrophic wildfire and its affects would threaten our citizens, infrastructure and economy by creating a summer baud crew; we would implement fuel reduction projects which would reduce the potential for such a tire. The Vail Fire Department will improve our wildland prevention, education, training, mitigation and wildland suppression efforts in and around our coimininity. We will continue to evaluate and mitigate the impacts the mountain pine beetle is making in the forest surrounding our community. 1. The Community Information Office will work to increase our community's level of awareness and emergency preparedness by encouraging mitigation of private property hazardous fuel situations and education on the town's evacuation protocols. What are other community's doing: In 2002, Summit Cotuity started by recognizing the effect the pine beetle was having on lands in and around its towns and throughout the county. The Town of Frisco passed ordinances mandating recognition and removal of pine beetle affected trees. The City and County of 13oulder, Rocky Mountain Fire Authority, CO, City of Flagstaff; AZ, and Incline Village, NV, started mitigation hand crew programs within their commuiuties to combat the effects oi'the pine beetle and to create defensible space within their community. Vail Fire Department Wildfire Training Needs Assessment Proposed Training Plan March 7, 2007 Firefighter Training Course Title Hours Number Need Cost Date i ~ Training Scheduled 5-130 Firefighter Type 2 30 5 Residents $1,030. Spring 2007 wJERFPD S-190 Intro to Wildland 6 ` 5 Residents I $250. Spring 2007 4 Fire Behavior I w/ERFPD ~ 5-131 Firefighter Type 1 8 118 ~ $2340. Fall 2007 5-212 Wildland Fire 30 20 $9750. Spring 2007 Chain Saws Hand Crew S-215 Fire Operations in 28 20 12,172. May 8, 2007 the Wildland Urban Interface 15-234 Ignition 32 20 13,472 Outside Operations Courses `U8 I-100 ICS Orientation 4 Completed 1 0 ~ On-line ~ I-200 Basic ICS 18 Completed I O ~ On-line ~ IS-700 NIMS 4 Completed 0 On-line RT-130 Annual Refiesher 8 26 0 AprillMay 2007 Captains, Technicians & Admin. Staff ~ 5-200 Initial Attack 16 8 $4356. 2008 Incident Commander 5-300 IC Extended 16 8 $4356. 2009 Attack S- Interagency 32 8 $8672. 2009 2601261 Business Mgmt. 5-336 Tactical Decision 24 9 $7054. 2009 Making in Wildland Fire I-300 Intermediate ICS 27 6 $3550. County presented `08 15-800 National 4 ~ 9 0 On-line Response Plan Total Costs: $b7,002, which will be distributed over then next 3 years Costs include; instructors salary, materials, training pay, overtime and backlill Wild Land Fire -Intermountain -Scenario #1 Fire «,~as started from a lightening strike just above the house line. The fire is spreading to the surrounding trees and moving to~~~ards the houses. # of Units # of Response Personnel Time The 911 Center receives multiple calls reference the fire and lightening strike indicating it's proximit}T to the houses and the cause. Vail Fire is dispatched to the Fire 1-2 Min The 911 Center calls Grand Junction Air Center to advise them of the situation. 5 Min The Grand Jct Air Center will call their on duty Commander for the Eagle County zone. Depending on the size of the fire, they will send one or two engines. It will always start off as one engine. An engine is manned by a personnel of 3, minimum. and they respond from 1 3 to 8 5-30 min Minturn or Eagle. They_may also send up a spotter plane for their units responding to size up the fire and an attack route. They may also send a ~ person hand squad the same time as the Engine responds from Minturn. 'Vail Police Department Officers and CEO's are advised of the situation. 1 officer will respond initially. If evacuation is required all the Officers on duty will respond to execute an 1 1 to 13 5 Min evacuation process. The first unit for Vail Fire goes en-route and further information is relayed to the units from the 911 Center. 1 3 8 Min I Vail Fire Commander will send another unit and request additional units from Eagle River hire and Greater Eagle Fire. Gypsum Fire will be advised of the situation allowing them get 1 3 10 Min ready for a response if needed. Eagle River Fire V~ild Land Brush Truck Response is driving time from Station 7 (Avon 1 3 17 Min Station} Greater Eagle Fire Response is dri~~•ing time from Eagle. 1 3 30 Min This is the initial response of a Wildland fire in the L~termountain area of Vail If file structures are in danger, the fire units will i~-ork towards saving the structures first, if the Wildland fire is beyond their capabilities and it becomes a federal response and a Type 1 or 2 team will he dispatched. Once the Initial Forest Service Units arrive and assess the situation they can order the following types of equipment and teams. These items can be ordered immediately from the initial response of the Forest Service pending on their initial size up of the fire. (2) Type 3 IC's -Fully Staffed w! 2 Division Supervisors 1 10 25 Min 20 Person Hand Unit from Rifle I 1 1 20 1 - 2 Hrs Chopper out of Rifle 5 - 10 Min 1 Launch / 15-20 Min Flight Single Engine Air Tanker out of Rifle or Grand Junction. which can be stationed out of the 1 5-10 Min Eagle Airport and be filled from there eventually. Will originially have to be filled out of Rifle Launch l until a mixture can be taken to the Eagle County Airport for the Fire Supresent Solution 30 - 35 Min Flight Heavy Air Tanker out of Grand Junction or Jefferson County Airport 5-10 Min 1 Launch 1 30 - 35 Min Flight Hot Shot Unit either from Eagle / 1\4inturn, pending if there is one in the area or from Grand 1 20 l Hr Junction Type 2 Response Team Fully Staffed from Within Region 1 to 4 1 10 Days Type 1 Response Team Fully Staffed from within Region 1 to 4 1 10 Days Total Wild Land Brush Trucks in Eagle County from the Fire Departments ~ 7 ~ ~ The Forest Service response wiN not affected if they have another Fire in the State of Colorado. Resources will ordered and pulled Nationwide if the necessary, and the resources within our Region will remain in tact for a response here. Residence to Wild Land Fire -Intermountain -Scenario #3 A residential home catches on fire and may surround into the forest. At the same time there is a another fire in Garfield county that has been burning for a day. ' # of Units # of Response Personnel Time The 911 Center receives multiple calls reference a fire at a residence and the roof is on fire. i Vail Fire is dispatched to the Fire , 1-2 Min Vail Police Department Officers and CEO's are advised of the situation. 1 officer will respond initially. If evacuation is required all the Officers on duty will respond to execute an 1 1 to 13 5 Min evacuation process. The first unit for Vail Fire goes en-route and further information is relayed to the units from the 911 Center. ~ 1 3 5 Min If the Vail Fire Commander determines a First Alarm, he will will send another 3 units from Stations 1 (East Vail) and Station 2 (Main Vaill) and request an additional unit from Eagle River Fire. Greater Eagle Fire and Gypsum Fire will be advised of the situation allowing them 3 9 5-15 Min get ready for a response if needed. Eagle River Fire Brush Fire Truck response is driving time from Station 7 (Main Avon) 1 3 15 Min The Vail Fire will set up an IC Post IIf the Vail Fire Commander determines a Second Alarm is required, he will request units from Eagle River, Greater Eagle Fire and Gypsum Fire. Eagle River Fire Protection 2 6 15 Min Greater Eagle Fire Protection 1 3 30 Min Gypsum Fire Protection 1 3 45 Min IIf the Fire goes into the surrounding grass lands and Forest, the Vail Fire Commander will advise of the situation and request Grand Jct Air Center to be notified. The 911 Center calls Grand Junction Air Center to advise them of the situation. The Grand act Air Center will call their on duty Commander for the Eagle County area. Depending on the size of the fire, they will send one or two engines. It will always start off as one engine. An engine is manned by a personnel of 3, minimum, and they respond from 1 3 to 8 5 - 30 Min within Eagle County. They will also send up a spotter plane for their units responding to size up the fire and an attack route. This is the initial response of a VJildland fire in the Intermountain area of Vail If the structures are in danger, the fire units will work towards saving the structures first, if the wildland fire is beyond their capabilities, it becomes a federal response and a Type 1 or 2 team will be dispatched. Once the Initial Forest Service Units arrive and assess the situation they can order the follo~~~ing types of equipment and teams. These items can be ordered immediately from the initial response of the Forest Service pending on their initial size up of the fire. (2) Type 3 ICs -Fully Staffed wl 2 Division Supervisors 1 10 25 Min ~0 Person Hand Uiut from Rifle 1 20 1 - 2 Hrs Chopper out of Rifle 5 - 10 Min 1 Launch / 15-20 Min Flight Single Engine Air Tanker out of Rifle or Grand Junction, which can be stationed out of the 1 5-10 Min Eagle Airport and be filled from there eventually. Will originially have to be filled out of Rifle Launch / until a mixture can be taken to the Lagle County Airport for the Fire Supresent Solution 30 - 35 Min Flight Heavy Air Tanker out of Grand Junction or 3efferson County Airport 5-10 Min 1 Launch / 30 - 35 Min Flight Hot Shot Unit either from Eagle / Minturn, pending if there is one in the area or from Grand 1 20 1 Hr Junction Type 2 Response Team Fully Staffed from within Region 1 to 4 ~ 10 Days Type 1 Response Team Fully Staffed from within Region 1 to 4 ~ 10 Days Total Wild Land Brush Trucks in Eagle County from the Fire Departments j 7 The Forest Service response will not affected if they have another Fire in the State of Colorado. Resources will ordered and pulled Nationwide if the necessary, and the resources within our Region will remain in tact for a response here. TOWN OF VAIL FOREST HEALTH AND WILDFIRE PREPAREDNESS COMMUNICATION PLAN 2007 OBJECTIVE: Raise overall public awareness of the Town of Vail Forest Health Plan as it relates to the mountain pine beetle outbreak, wildfire prevention and Vail's community evacuation plan. Strateav No. l Use a variety of communications tools to increase the public and media's understanding of the pine beetle infestation's biological process and how it will change the way Vail's surrounding forest looks; Vail's current wildfire danger and how the town is working to reduce the wildfire danger along the town's boundary while the forest goes through this natural process; and public involvement opportunities including free pine beetle and wildfire assessment to address pine beetle mitigation needs and fuel reduction opportunities around buildings and residences. Tactics: • Develop and disseminate key talking points to targeted audiences who could influence community involvement and finding opportunities for the forest health plan. • Create a brochure to describe the forest health plan. • Develop a rack rate card to be placed at rack-card distribution areas in Vail, as well as with concierges in the area to inform visitors. • Develop an annual forest health newsletter to be distributed at the town's annual meeting that showcases on-going projects, the town's commitment, stewards of the community and evolution of the beetle. • Publish a column from key forest health plan personnel (Tom Talbot, Phil Bowden, Bill Carlson, Stan Zemler) to the local newspapers to trigger education and community involvement. • Include forest health plan updates in Town of Vail's HomePage newsletter, weekly news, Vail Mail and other collateral including news distribution. • Work with area businesses and Vail Resorts, Inc, to place table tent information at restaurant locations. • Work with Eagle County Government to inform residents on a county-wide Level about the forest health plan via television and other collateral. • Create posters to be used at community meetings explaining the pine beetle, on- going(completed projects, wildfire prevention tips and other info as needed. • Create a postcard mailex to be sent to homeowners, residents and those registered to vote explaining the forest health plan and how to become involved. • Work to arrange media tours of the affected forest in coordination with state and federal agencies. • Work with regional television stations (Denver and Mountain Bureaus) as needed to raise awareness of forest enhancement work taking place in Vail. • Create copy for and design advertisements as needed for items such as free assessments. Forest Health Plan 2007 ~ • Schedule meetings with key local media including TV8, Plum TV, Vail Daily, Vail Trail and local radio stations to share communications info. • Create a photo library of on-going and completed projects to share with the media. • Incorporate modified Town of Vail wildfire regulations information in all aspects of forest health information as feasible. • Actively promote www.vails~ov.com and www.fs.fed.us/r2/f11m/bbcoon in all communications material. Measurements: • Creation and distribution of a brochure by spring 2007. • Key messages created and posted on Web site, approval by Vail "Town Manager and Forest Service officials by spring 2007. • Assist Forest Service in hosting an educational tour for media and elected officials during annual forest enhancement work. • Track news coverage locally and regionally. • Create a news release archive book for historical information. • Crack user visits at www.vailaov.com following distribution of forest health information. Strate~v No. 2: Increase participation in free mountain pine beetle and wildfire defensible space home- owner assessments. Tactics: • Work with Vail Fire Department and TOV Environmental Health Department to spotlight community members participating in free assessments; share stories with local media, Northern Colorado Bark Beetle Cooperative (NCBBC) and include in TOV collateral. • Promote free assessments in "I'OV HomePage newsletter, weekly news and via Vail Mail. • Identify homes affected by forest health issues and send information about the free assessments. Measurements: • 16 assessments by the Vail Pire Department in 2007. Strate~v No. 3 Create public awareness for the Town of Vail's new evacuation plan and the town's evacuation procedures. Tactics: • Develop and disseminate key talking points to targeted audiences for a better understanding of the evacuation plan. • Incorporate information in the forest health newsletter and updates in the town's HomePage newsletter, weekly news, Vail-Mail and other collateral. Forest Health Plan 2007 2 • Publish a column from the Vail Police Chief (Dwight Henninger) to the local newspapers to trigger education and community involvement. • Work with the local business organizations to disseminate information regarding Vail's evacuation procedures. • Work with Eagle County Government to inform residents on a county-wide level about the evacuation plan via television and other collateral. • Schedule meetings with key local media including TV8, Plum TV, Vail Daily, Vail Trail and local radio stations to share evacuation plan information. • Schedule a tour for local media to better visualize Vail's evacuation plan and difficult evacuation areas. • Actively promote the evacuation plan via www.vailaov.com. Measurements: • Key messages created and posted on Web site, approval by the Vail Town Manager by spring 2007. • Track news coverage locally and regionally. • Dissemination in business organization collateral by fall 2007. • Track user visits at www.vailaov.com following distribution of evacuation plan information. , • Media tour scheduled by summer 2007. Strateuv No. 4 Create a Forest Health Commututy Task 1 orce and enlist key community members in assisting with messaging and educating for the forest health plan. Tactics: • Monthly meetings with task force members. • Letters written by tall: force members in support of federal and state funding for forest enhancement projects. • Letters to the editor by task force members encouraging homeowners and residents to become involved with forest enhancement projects and education programs. Measurements: • Creation of a task force by summer 2007. • Five letters published in the Vail Daily by December 2007. • Letters written and sent to pertinent state and federal persons regarding funding and involvement in Vail's forest health plan. Strate~v No. 5: Maintain coordination and collaboration among state and federal agencies involved in forest health enhancement and wildfire prevention when developing and disseminating materials and information. 'T'actics: Forest Health Plan 2007 3 • Become a member of the Northern Colorado Bark Beetle Cooperative (NCBBC) communications team (BITE) and act as a liaison for Vail with state and federal agencies. • Develop and disseminate consistent messaging and infoi°mation via coordination with agencies. • Host a joint tour with the forest service and NCBBC for state leaders. • Place NCBBC Web site and information on collateral. • Participate in NCBBC communication team meetings. Measurements: • Track coverage of NCBBC and Vail highlights related to its participation in NCBBC'. ITEMIZED BUDGET FOR FOREST HEALTHfWILDFIRE PREPAREDENSS Key Messages Staff Time Colunul in local paper ~ Staff Time Inclusion in TOV collateral. (HomePage, weekly news, Vail-Mail, etc.) State Time Eagle County Governement on distribution via TV, etc. Staff Time Photo Library Staff Time www.vails~ov,co~n ~ Staff Time Media/Congressional Tours Staff Time Information Piece (Newsletter - 20,000) Forest health, evac, wildfire ~ $6,500 Basic Rack Card (4x9) two sided, full color or black and white, 5,000 $1,600 Post Card (similar to 20120), full color, 7,500 -assessments/wildfire prep $900 Advertisements (assessments, evac plan, wildfire preparedness) ~ $5,000 Evacuation Procedures Informational Piece (Given to Business and Lodges) ~ $2,000 f Postage $2,000 Community Task Force ~ $2,000 Total ~ S20,OU0 Forest Health Plan 2007 4 EOP Appendix J March 4, 2007 Town of Vail Emergency Evacuation Plan Introduction: The purpose of the Vail Emergency Evacuation Plan is to educate the citizens and guests of Vail on how to respond to an emergency requiring evacuation and also serves as a guide for the Town of Vail emergency responders. The Emergency Evacuation Plan includes plans for both a partial and a full evacuation of the town, Notification: The residents of Vail should be presented with the information in this plan twice a year, in June and December. The Community Information Office will provide the information through local media and the Town of Vail website (www.vail~ov.com). The information provided will include emergency broadcast information, recorded information available by phone, neighborhood pick-up locations, evacuation center locations, shelter locations and a notification for citizens with special needs. This will ensure the community understands how to obtain information and understand the critical steps to the evacuation process. When implementing the Emergency Evacuation Plait, the Vail Communications Center will utilize the Emergency Phone Notification, also known as Reverse 911, the Emergency Alert System via AM/FM radio stations and Roam Secure text messages to the homes, hotels, and businesses in the affected area(s). The message will contain emergency and evacuation instructions. When time and personnel allow, first responders will drive through neighborhoods and make public notifications on the emergency vehicle loud speakers or go door-to-door. Recorded Information: The Town of Vail will provide the public with a telephone hotline to receive updated information. The road conditions phone number will be used during evacuations for the hotline (970) 479-2226. It will be a recorded update in an attempt to reduce a possible overwhelming call volume to the dispatch center. The recording will be made by the Town Public Information Officer (PIO), who will be designated by the Incident Commander. Whenever possible, the updated information will also be posted on the Town of Vail website (wwu~°.vailaov.com) and on the Eagle County website (www.ea~lecountv.us). Evacuation Centers and Procedures: Evacuation Center Check-In Locations(one or more may be designated): 1. Village Transportation Center Alternative locations: 2. Lionshead Parking Structure 3. Donovan Park Pavilion 4. Battle Mountain High School Evacuation Instructions: A. Self=Evacuation by Vehicle: 1. Exit the area/neighborhood in the safest direction 2. Respond to the predetermined Evacuation Center check-in location B. Evacuation by Public Transportation: 1. Respond to the nearest neighborhood bus stop a. Citizens will then be transported to the evacuation center to check-in. C. Shelter in Place: 1. During some types of incidents, such as a hazardous materials spill, or communicable disease, the public may be asked stay to inside and not evacuate, or due to the rapid spread of a wildfire they may not be able to leave. For these reasons citizens should be prepared to stay in their homes for a minimum of 72 hours and have enough supplies on hand to support the number of residents living there. See ~~~v~v.readv.gov for more details. Homes should he made Firewise to increase the safety of sheltering in place during a fast moving wildfire. See www.firewisc.or{~ for more details. Citizens who self-evacuate or evacuate by public transportation will be asked to indicate that they have already evacuated their residence by displaying a large, white object, such as a sheet, inside the residence, in a visible, conspicuous location, in the front, street-side of their home and to turn on their porch light. Neighborhood Bus Storrs: The current neighborhood pick-up locations are the Town of Vail bus stops. If possible, the buses will follow their regular route. If a resident or guest is unable to make it to their neighborhood bus stop location, then they should respond to the nearest alternative bus stop or alternative pick-up location for a safe evacuation, see below: Alternative Pick-uq Locations: 1. Fire Stations 2, Schools 3. Village Transportation Structure or Lionshead Parking Struchire Pets: Domestic pets may accompany evacuees as long as they are on a leash or contained so they will not injure other evacuees or their pets. Pets will not be allowed at public shelters and the town will work with the Eagle County Animal Control to house pets of individuals that are housed in shelters. Evacuatiun Center Check-in: There will be a system in which evacuees will checl:-in and be assigned to a temporary shelter, or be released to take care of their own shelter needs. The required check-in information will consist of the person's name, birth date, home address, cell phone numbers, and, if needed, in which temporary shelter the person will be placed. Evacuees will be assigned to shelters based upon the area of their residence. Buses will then transport evacuees from the check-in location to their assigned temporary shelter. The Red Cross or Salvation Army will conduct check-in operations and set up a phone system whenever possible to assist those needing to locate family members. Special Needs Population: These are citizens and guests that will require assistance leaving their residence or those who have medical needs that require electricity in the case of a power outage. This is only for those who do not have transportation and cannot make it to the designated evacuation center or neighborhood pick-up bus stop location. The citizen provided information will be relayed to the Vail Police Department and Eagle County Ambulance District in order to preplan and determine how many special needs persons require assistance, their location and how best to transport them appropriately . during an evacuation. Vail Mountain: People who are on Vail Mountain when an emergency situation takes place in the Town of Vail should remain on the mountain, as long as it is safe. Vail Resort employees may then reroute them across the mountain or shelter them in one of the buildings on the mountain. Vail Resorts Security will be responsible for organizing sheltering on the mountain ar rerouting guests >lZto town. Vail Vallev Medical Center (VVMCI Evacuation: Due to the massive coordination required to evacuate the hospital all efforts will be made to defend and protect it from whatever the. nature of incident. If the hospital is evacuated the VVMC plan will be put into action. Evacuation Incident Command Structure: Evacuations will be organized through the Incident Command System. Involved Departments: Primary Responsibility - Uiufied Command Police Department Transportation Department Community Information Office Secondary Responsibility Fire Department Public Works Department Eagle County Ambulance District Staffing Evacuation Center Check-ln Locations Administration/Human Resources Department Library staff Shelter Operations Salvation Army Vail Valley Cares Red Cross Town of Vail Housing Administrator Section # 2 Checklist Emergency Evacuation Checklist Vail Police Department Incident Command System Emer~encv Evacuation Checklist ? Potential for explosion. This checklist is intended to provide a ? Population of town in peak reminder to responding officers, season of 45,000.. supervisors and an incident commander ? Population of town in off season at the scene of a major disaster. It is of 4,600. recommended that unified command be ? I-70 closures at Copper Mountain established to insure coordinated andlor MinturnlDowd Junction. response with other involved agencies. ? No incoming traffic into the During a major disaster, law evacuation area, except for police enforcement and the Transportation escorts for people picking up Department are primarily responsible for children or special needs persons. the evacuation of the town or part of the ? Traffic control, crowd control. town for safety reasons. Additionally, ? Determine if disaster is a crime law enforcement is responsible for the scene. protection of a crime scene and they are ? Contact schools. responsible for the traffic control and ? Contact Eagle County Animal recovery following the disaster. Control and Animal shelters. ? Contact CDOT for sign Situation Assessment information and TOV VMS signs ? Location of disaster. ? Contact Salvation Army (Vail ? Type of disaster. Valley Cares) Greg Osteen or ? Size of involved area, actual and Tsu Wolin. potential. ? Assign Police Officers at shelters ? Specific area that needs to be and check-in locations resources evacuated. allowing. ? Additional assistance needed, ? Set up containmentlperimeter. Police, Fire, medical, federal, ? Consider traffic control at military, CDOT, VR security. Buffeter Creels and Chamonix. ? Location of Command Post. ? Set trigger points for evacuation. ? Select radio frequency to be and warning of evacuation. used. ? Best available ingress/egress Alerting the Public routes for emergency personnel ? Reverse 91 L (location of and vehicles. disaster, evacuation directions for ? Contact Eagle County people with transportation, Emergency Management, Barry staging areas for people w1o Smith. transportation, location of shelter) RoamSecure. Special Considerations ? PIO or Comm. Center contact ? Potential for disaster area to media with evacuation info. spread. i.e.; fire, chemical spill. Section # 3 Transportation Evacuation Transportation Soiree buses have handicap access. ? 35 Town buses; capacity (75pp) Standing acid sitting room. Mike Rose ? ECO buses ? AvonlBC buses ? CME ? Eagle County School District Buses contact person: Melony McMichael Section # -t Pick-up Location Emergency Evacuation Pick-un Locations The pick-up locations are the current TOV bus stop routes. S # NEIGHBOR- PICK-UP LOCATIONS/ 13 US STOPS HOODS - Aspen Lane -Racquet Club -Columbine/Bi:Jhorn - Booth Falls -Bighorn Park -Lupine/Bighorn - Pitkin Creek -Meadow Lane East -Pitkin Creek - Falls at Vail -Meadow Dr -Falls at Vail I EAST VAIL _ Lupine /Bighorn -Main Gore/Juniper -Booth Falls -Columbine /Bighorn -Main Gore/ Bighorn -Bald Mountain Rd -Streamside Circle -Racquet Club Townhomes -Timber Falls -Streamside E/Bighorn - Hanson Ranch Rd. - 1610 Sunburst Dr. - Golden Peak -Club House 2 GOLF -Soccer Field - Pulis Bridge COURSE -Ptarmigan West -Ford Park - Ptarmigan East -Gore Creek Dr. - 1448 Vail Valley Dr. - Gold Peak - ~ VAIL - E. Meadow/ Vail Valley Dr VILLAGE - E. Meadow/Covered Bridge - E/ Meadow(Crossroads IN-TOWN _ E. Meadow/Nail Rd - _ - - W. Meadow . - W Lionshead Cir/Concert Half Plaza 4 LIONSHEAD - W. Meadow/ VVMC - W Lionshead Cir/ Marriot IN-TOWN - W. Meadow/ Dobson/Library - Lionshead Mall -Middle Creek -Vail View Red/ Sandstone -Vail Run 5 SANDSTONE -Sandstone School -Sandstone Creek Club - Red Sandstone Rd - Simba Run - Vail Muni Buildin~~ -Intermountain WEST NAIL/ -Cascade G•ossing -Meadow Creek 6 SOUTH SIDE -Cascade Village -Spruce Creek -Matterhorn - Ptarmigan - Underpass - Chamonix -Upper Buffehr Creek 7 WEST VAIL -Holiday Inn -Timber Ridge NORTH SIDE -West Vail Mall -Lower Bu[fehr Creek - Vail Commons Section #5 Shelter Locations Shelter Locations In Vail: ? Vail Chapel ? Town of Vail Council Chambers if not being used for the .loint Information Center or Vail Valley Medical Center Alternative site ? Red Sandstone Elementary School Red Cross approved ? Vail Mountain School ? Dobson Ice Arena, if not being used as a hospital surge capacity facility ? Donovan Pavilion West of Vail: ? Battle Mountain High School ? Minturn Middle School ? Avon Elementary School ? Eagle Valley Elementary ? Eagle Valley High ? Vail Bible Church ? Trinity Church Edwards ? Avon Recreation Center ? Avon Municipal Building ? Homestead Court Club East of VaiL• ? Copper Mountain Chapel ~ _9936 w._. ~ i 1 ~ ° J y _ 1 ~ ~I ~`~r~~ ~ 1. f I. ~ `I - MGR i ; y ' r ~ FE Ir ? . ~ } ~ ~ ~ ~ I,~~ ~ ' ' 620 } i rr i~ I I e ~ ~ ,r ~ ,r ~ _ s ~ , ~ , / , ~ ~ ~ ~~g~o ' ' a `h S J 1 ~ i ~ ri y i r: ~ ~ ~ I I Y ~ ~ ~ n~7 f . F~`~ ~ MnrrERHaeR \ _ ~ fir. _j II~ ~ ~ - ~ r+~ I wS ~ ' / ~ I ~ ~ Gc~' SIERRA ` ~ „ - J E ~ e ~ r t qo Ft ~x ~ j' / ~ _ r _ - r '~-a~--'-. ` r ~ r> ~ 3 ' _ , /f j. West Vail Area -Fuels Projects 2007 f ~ ~ - ~ ~ Steven's Park ! f ` ~ % 2007 Planned Projects ,r I ~ , ~ ,,~Fi(~~ I ~ P ~ ~ 2007 PlenneE PioJeds ~ \ - 0~' o cK .I.S~ ~ ~ ~ sown of veil c oa ~~K~w s~ r N f. I ~ 1 _ f 5\ RRV li/ U. N E ~ 0 I :,000 3,OpP a ~u0 i+ - - - 2~2"T ~ I nll 5.+49 ~m q ' ~ ~ ~ ~ ` East Vail Area -Fuels Projects 2007 ~ 2007 Planned Projects _ _ ~ ~ 2007 Planned ProJetls I'~\ / l town or veu ,~.J' ~ '9TH ; " ~ ~ ~ i ~ ;l~ya /v' - sq 515 _ x_ - _ _ r 'r 1 ~ ~ GORE - jf (~i.~, ~ a ~ree~k ! ~ m ~ ' _ P9 ro u n4~~`'~- . - x Jr- . 'A r i'' N ~ r r ~ ~ _ Yf r ~ w E 5' { .SDI GQ' ,~r.tr l'-~` ~ 03-09-07;11;04AM; ;19709490839 # 1I 2 SHERRY DORWAR__D ASLA LA_N_ DSCAPE ARC111TECT PO i30X 37GG 151.9 13UF1'(:IiR CR[Cli ROAD 031 NAIL. COLURA00 RIG=,x March 9, 2007 Members of Vali Town Council 75 South Frontage Road West Vail, Colorado 81657 (Sent via email) Re: Appeal to Council of Design Review Board Dental Landmark Condominiums Commercial Facade Dear Council Members: In the past, when a decision of the Design Review Board has been appealed to Council, DRB members have been Invited to write an explanation of their votes. In the case of the landmark Condominiums, which came to DRB for Its final hearing on February 21, the DRB members were divided 2-2 (Fritzlen recused), a vote that constituted dental of the applicants' design for improvement of the retail fa~ode, Mine was one of the two votes to approve the design, I would Ilke to explain why 1 felt then that the protect deserved approval and why I urge you to overturn the DRB's denlol, DRB had previously reviewed conceptual plans for this renovation on, I believe, at least three occasions, vnd In each session the dialogue was both constructive and supportive of the design team's approach. The board was sympathetic to the difficulty of refacing a dated, overscaled 1970's precast concrete building and the urgency of doing so successfully If the retailers are to remain competitive with Arrabelle across the street. In the specific molter of the commercial facade, the board had already endorsed the addition of stone veneer, stone columns, an overhead awning structure, new windows above the corner shop entrance, and Improved lighting of window displays. Still, at the last meeting, an issue surfaced regarding the area and extent of the ground floor shop windows. An excerpt from the 1980 Vail Villa®e Urban Design Guide Plan was distributed by the planner which states that "the most characteristic and successful ground floor facades (In the village core) range from 5596 to 70~ of the total length of the commercial facade" (page 17, "Nall Village Design Conslderatlons"), Based on this, as well as some uncertainty about proposed display cases In the stone columns (glass "vltrlnes"), the two dissenting members felt the Landmark commercial facade had too much glass, In spite of the fact that the new design for the commercial facade actually reduces the area of glass from what exists today, two members felt this one factor was sufficient justlflcatlon to veto the application, This is an unsupportable basis for denlol, Firstly, the 1980 plan does nvt suggest this ratio as a maximum; on the contrary, it only says that "transparent store fronts are people attroctors"...and that "ground floor commercial facades are 970.A76,~537 pNonclfaa 970.410.3930 cell sddor~r~~rdCUmsn.com 03-09-07;11;04RM; ;19709490839 # 2/ 2 proportionately more transparent than upper floors." Secondly, the Urban Destgn Guide Plan applies to the village core only, where tradmonal Alpine architectural styling may be less compatible with large expanses of glass. It Is essentially Irrelevant for Llonshead, which has a different -and obviously still evolving - character. Thirdly, the architectural design guidelines In the Lianshead Redevelopment Master Plan speciflcolly state that "commercial fronts... must have the ability to display shop wares... (and) are therefore permitted more latitude with respect to,,.amounts of glazing" (page 8-14), Finally, In every relevant policy decision, the Council has been supportive of actions that strengthen the retail environment, not constrain it. I do hope these comments assist you In makln®a decision to support the renovation of the Landmark commercial frontage and overturn the DRB denial. Best regards, Sherry Dorward. ASLA Cc: Blil Gibson, planner, TOV Community Development Department Bill Pierce, Frltzlen Pierce Architects Page 2 ~ ~ • The Right People /1 JOINT VneM~~1~J~PC WICH VAIL l~lR/wT$ Rodney E. Slifer ~ ~ ~ L~~ 1~ l/~ °Q ~ a ~e ~Q - Bridge Street at Vail Village Office 230 Bridge Street • Vail, Colorado 81657 • Telephone 970-476-2421 • Facsimile 970-476-2658 ~~Kas~ Vail t 2 WALL STREET WEST BoC} i OPINION ~ ~ I ~u,.~.gly believe that the way we do the people's business is as important as what we do. And I am obligated to judge legislation by its consequences,intended and unintended. cod. i~ Rltter r ~ • ' • • - eater v tier s or 1 e~ o Editor's Note: What follows is the t ~ ~ ~4 entire text of Gov. Bill Ritter's letter ~ l'~~:'~ ""°v,, - to the Colorado House of Representa- k " ~ ,L ' rives, vetoing House Bill 1072. T)ze J controversial bill, if signed, would r '"'F ' have made it easier to setup ' ~.,,e ' ' all-union workplaces by striking a ~ r ~ , keyprovisionofthe1943Labor ' Peace Act. Ritterwas widely expect- e,x ed to sign the bill, which would have ~ ; '~k~ elim, mated one of two elections ~ necessary toform an all-union work- ~ _ ~ " s r place, in which all employees must ~ ~ ~ ~ , t ; ~ ~ ~ • join, pay the costs of representation , ~ or risk being fired. ~ - ~ 'j R Ladies and Gentlemen, ~ # i s ''s' I am returning to the House ofRep- ~ Q~;;Y . ~ y resentatives House Bill 07-1072, "Con- ~ cerning the Elimination of the Require- ~ , ~ s ' Y"' • ' ? menu for a Vote Ratifying an 4, r t ~ ~ ~ ~ ,y~ ~ ~ ` All-Union Agreement." I vetoed this + ~ f ~r ~ ; i y„~,~ i ' bill as of 2 p.m. today and this letter , . ,,,r r,~,-,, , ~ sets forth my reasons for doing so. ~'k ~ , " . - y~' k ~~~9 ~ Y' ~ P.~ d".~=7, As governor, I take seriously my ~ r F ~ obligation to represent as best I can ~ ~ ~ ~ 5~., " • all of the people who reside in the ~ - ~ , great state of Colorado. It is my sol- w ~ ' emn duty to approach the challenges ~ f - facingus today with a broad view, to take into account different perspec- ~ ~F rives, and place the highest priority on what's best for the people as a whole. ~ : ; ~ '',c u " ` I committed in my first State of the p'" ~.1, State speech just a few weeks ago, and I promised the people of Colorado ~ " over the last two years, that I would work tirelessly to bridge traditional ~ ~ `:i ~E~.~ ~ r*~"; divides, to bring together groups that " often find themselves atodds: Republi- ' _K~;,. cans and Democrats, business and . _ ~ , , - . , ~ , labor, developers and environmental- ev~N seMONiaocKV rnouNTaiN Nevus fists. I vowed to listen to a wide range of Gov. Bill Ritter discusses his veto Friday of a labor bill that would have made it easier to establish all-union views, to unite and to build consensus • around a public policy agenda that workplaces. Bitter said the debate on the bill "was overheated politics at its worst. speaks to the common good. ~ I am proud of the coalitionthat honored me with election to this of- second super-majority election seems, ment that changing longtime Colo- forge coalitions and move Colorado fice: rural and urban, mountain and on its face, undemocratic. It also rado law relatingto business and forward together. valley, agricultural and industrial, injects government into what should labor negotiations in this manner, in Creating the New Energy Economy, wealthy and poor, Republican, Demo- be a private negotiating process be- the atmosphere with which it was reforming health care, flznding educa- crat and unaffiliated. It was a coalition tween employer and employee. debated, is not now in the best inter- tion, and building ~ 21st century trans- ofsmall businesses, bigbusinesses I recognize how deeply disappoint- ests of our state. portation system requires that kind of and working families. ed my friends in organized labor will From the beginning, this was a spirit and commitment. + My sympathies lie with Colorado's be with this decision. I know that bitter, divisive and partisan battle.. The rhetoric surroundingHouse working families. My father was a members of my own party inthe legis- Opposite sides dug in, refusing to Bill 07-1072 damages that spirit, heavy-equipment operator and a lature stood firm in the face of outra- consider reasonable comYa ~==.ises. It threatening our goals and sinldngus member of Operating Engineers genus, unprecedented and shameful demonstrated preciselywhy so many into cynical politics. Locals 3 and 9. I worked myway partisan rhetoric done only for politi- people have grown so cynical about For these reasons, I have decided to through college and law school as a cal sport. American politics. The bill's propo- veto House Bill 07-1072. pipe layer and a member of Laborers But I strongly believe that the way nents made no effort to open a dia- As we move ahead, my table will Loca1720. I understand the struggles we do the people's business is as im- Logue with the opponents. At times, always have seats for labor and for of Colorado's working families. Ihave - portant as what we do. And I am obli- the opponents were neither respectful business. I am confident theywill join lived those stniggles myself. gated to judge legislation byits conse- nor civll. It was overheated politics at me, work with me, and with each Duringthe campaign, two labor quences, intended and unintended. its worst. other, to move Colorado forward. This organizations asked me in written Overthe last several days, I have Howwe govern is important to me is the heart ofthe Colorado Promise, questionnaires if I would support an listened intently to people I respect as governor and to the people ofColo- of how we govern well, and of how we amendment to the Colorado Labor who worried deeply about the impact rado. The spirit of cooperation and give cynics reason to hope once again. Peace Act that eliminates the second this change would have on our ability . collaboration embodied in the pas- organizingelection ratifying an to attract newbusiness to Colorado, sage of FasTracks, Referendum C and Sincerely, all-union agreement. I indicated that I to create new economic opportunity other initiatives offers a perfect exam- Bill Ritter.Jr. would, believing that requiring a forall. I ampersuaded bytheir argu- ple of how we as a state can join forces, Governor ~u 3.l3. 0~1 e~4. ~ 10, ~ << t d, exam le Owe ¦ Existing Conditions ¦ Proposed Conditions ¦ 1,500 sq ft of retail ¦ 3,500 sq ft of retail. ¦ 3,000 sq ft of restaurant ¦ Net New = 2,000 sq ft ¦ 2,500 sq ft of residential ¦ 2,000/1,000 x 2.5 emp = 5 ¦ No EHUs exist today ¦ 3,000 sq ft of office ¦ Net New = 3,000 sq ft ¦ 3,000/1,000 x 3.2 = 9.6 ¦ 1,500/1,000 x 2.5 emp = 3.75 retail ¦ 3 500 s ft of restaurant employees exist ~ q ¦ 3,000/1,000 x 6.75 emp= 20.25 ¦ Net New = 500 sq ft restaurant employees exist ¦ 500/1,000 x 6.75 = 3.375 ¦ 2,500 sq ft of residential exist ¦ 3,000 sq ft of Spa ¦ Net New = 3,000 sq ft ¦ 3,000/1,000 x 2.1 = 6.3 ¦ Net New Employees = 24.275 ¦ Mitigation for 20% = 4.855 ¦ 15,000 sq ft of residential ¦ Net New = 12,500 ¦ Mitigation for 10% = 1,250 sq_ ft Friday, March 9, 2007 - P~~e B27 How well Nall s end its conference-center move ? p y When Vail voters decided to work with the town to ensure the taking. with lodges, some interesting mean to imply that money should halt the development of a Vail money is redirected in a responsi- When it came to the confer- ideas were proposed, including: be directed to Vail businesses that conference center in November bte and meaningful way. While ence-center taxes, Vail businesses support of the summer and fall air collected the tax. Nor are we pro- 2005, the sales- and lodging-tax some time has passed since the were supportive, knowing that a program, which provides market- ponents of one idea over another. increases that had previously been tax was collected, it should not be conference center would attract ing support to bring big jet service It is the responsibility of the Part- approved to sut,Y.,. ~ the facility forgotten how and why the busi- more guests to Vail, even during to the Eagle County Regional Air- nership to ensure that the voice of were also ness community supported the the offseason. More guests mean port; supplementing a conference the business community is heard halted. lodging tax intended to build the more business, and more business facility in the Lionshead Parking and that the opinions, ideas and The conference center and the risk it is always good. Structure redevelopment, creating concerns of the business cornmu- money col- took in adding more tax to its The risk the business commu- a true public-private partnership to nity be honored by the party mak- - lected .has products and services. nity took must be part of the dis- attract guests; refurbishing Dob- ing the final. decision. R~,~ been earning There is fierce competition cussion to ensure that the confer- son Arena to allow for more meet- Of course, the final decision in ` interest since among businesses in the hospitali- ence-center-tax money is reallo- ings; and even creating arainy- this case will be made by the vot- e Jan. 1, 2006, ty sector. Sure, you'll never find a Gated to programs and efforts that day fund in the event a large mar- ers of Vail. The discussion is just and the town friendlier group of businesses - will make their risk worthwhile. keting initiative is required to sus- beginning, and the Partnership is of Vail is after all, they are in the business Specifically, redirecting the fain the tourism economy. The proud to represent the interests of MICHAEL now moving of being friendly -but make no money should support bringing important thing is not what ideas Vail businesses 'while working ROBINSON toward re- mistake; they take their competi- more guests to Vail. I applaud the are being generated but rather that with the town to assure the money VntL VALLEY allocating tion very seriously. And they town of Vail for recognizing this the conversation has begun in will be spent in the spirit in which PARTNERSHIP those funds. should. Competition is the corner- important voice and ensuring that earnest to discover the best way to it was collected - to bring snore - Unfortunate- stone of our capitalist society, and a responsible course of action is reallocate these funds. guests to Vail. Stay tuned, and if ly, there is healthy competition assures taken rather than a hasty one. While the Partnership is a val- you're a lodge in Vail, please con- not much precedent for this prices stay in check and services The conference-center fund leywide organization, and we rep- sider attending our lodging-com- type of thing, so the Town Coun- stay in demand. has topped $8 million, and while resent business interests from mittee meetings. If you're aretail- Lil, wisely, is proceeding; with But when lodges add a 1.5 per- it may seem like a lot of money, it East Vail to Dotsero, the issue er or restaurateur in Vail, we've CatiCiOn, +.e'n? tan on ttS uUeSts, or a r~St'iih- : a~ be SpCnt Very qu7ckly if the 13eFOre i1S 16 t0 Clete:27731ne how Lhe `~;OL ~ committee for }'ou, tt?i~. rsiVe 's he Vail Valley Pa3't21~rs'.i}"~ .'ant odds arr additianai i,5 p~ ens issue ~s nest strategically town +~f v f ~rsoald r€.allocaL~ us ~ calf a+ 4`?u-1000, ~ ~t us nev;ly fornted Lodging Co.nmiL- to yo>:r hill, those ~us~nesses addre54ed. tt#nd~~. tt~ r~rtn~ ~u its Lc~ Vxt shoe vex. itavv we ca:~ r.~,,.csent Lee 17a torn7ed. a taSl. fl,>rce tf; .F:(7(I~t ;!±l! well. tl7e T'i~K the}' are Di.>YiCc L? )iir `;rlr,:y' diSC.i#SS1<3;iS 12; 170 ~'4'<7~ i;.~~t.ti t.Fte 1',fr.,a~>.sE:it; w~tl?I ISiLereSta, L ; Y Z { v r i R R a 1 e a D A R Q ~v~ ~~o 0 c ~aGET 2~~7 B' d et in District gu het arket ~ gud~ VQ~~ ~°~~l M tment authority w .~h Rein ~ :.1 .may.-/ ~ 1 ~m~ p+wi F ~ ~ + ~ ~ ~ A ~ ii 1'ti""~ w ~~,My~~'3 Y ' s 'Jy J ~ ~ ~~1~ Y~ ~yM~ } ~ ~ ~ ~ i _ ~ Y~ . . ~ ~ , _ ~'i ~ : c' ' ~ ~ r,.y ~ ~ ~ ~ y t - - ~ - ~ 1 ~ - ~ N _ I _ri°'~ ~ PoW~'r O V V 1 r o 1 M 1 ~ ~ Lam' Cheyenne WYOMING ' UTAH COLORADO 76 NEB " Boulder 25 A KAN 36 Denver ' Glenwood Eagle VAIL ~Inteprnational Springs Air ort Denver ~g Vail/Eagle Grand County _ Junction Airport ' 24 Colorado Springs 1 ' TOWN OF VAIL 2007 BUDGET ' TABLE OF CONTENTS ' INTRODUCTION ' Town Manager's Transmittal Letter 1 Town Manager's comments and highlights of the 2007 budget. ' Town of Vail Vision 3 Summary of the Town's Vision, Mission, Commitment, Values, and Teamwork Approach. ' Town of Vail Organization Chart 4 Shows major areas of responsibility in the town. BUDGETING PROCESS 5 This section describes how the town develops the annual budget and describes the practices used to determine budgeted amounts. ' FINANCIAL OVERVIEW 9 This section describes the Town of Vail's revenue sources, major expenditures, and fund balances. ' FINANCIAL AND PERSONNEL SUMMARY ' Summary of Revenue and Expenditures and Changes in Fund Balances 19 This report shows in summary what the town's projected fund balances are for all of the Town's funds in 2006 and 2007. It also shows the changes in fund balance by fund. ' Summary of Revenue and Expenditures by Fund 20 This report shows the town's total revenue and expenditures budget by fund for 2005 actual, 2006 original and amended budget, and 2007 budget. A one-line adjustment is made for inter- fund charges and transfers to arrive at total net revenue and expenditures. ' Summary of Revenue and Expenditures by Type 21 This single-page schedule reports town-wide revenue and expenditures by category. A one line adjustment is made for inter-fund charges and transfers to show net amounts. ' Summary of Net Revenue and Expenditures by Type 22 This is a one-year schedule that eliminates inter-fund revenue and expenditures to show net revenue and expenditures by type. Summary of Changes in Personnel 23 This report shows all changes in personnel from the 2006 budget to the 2007 budget. ' Ten-Year Summary of Budgeted Positions by Department 24 This report shows how staffing has changed over the past 10 years. r TOWN OF VAIL ' 2007 BUDGET TABLE OF CONTENTS ' (Continued) BUDGET SUMMARIES BY FUND ' These schedules show major revenue, expenditures, and fund balances budgeted for 2007 compared with 2006 original and amended budgets and 2005 actual. General Fund 26 Special Revenue Funds ' Capital Projects Fund 27 Real Estate Transfer Tax. Fund 27 ' Conference Center Fund 28 Vail Marketing Fund 29 Debt Service Fund 29 Internal Services Funds Heavy Equipment Fund 30 Health Insurance Fund 30 Enterprise Fund ' Dispatch Services Fund 31 DEPARTMENT SUMMARIES This section describes the mission and programs supported by each of the town's operating , Departments. Town Officials Town Manager 32 Municipal Court 32 Town Attorney 34 , Administrative Services Finance 34 ' Human Resources and Risk Management 35 Community Information Office 36 Town Clerk 37 Information Services 38 Community Development 39 Police and Communications 40 ' TOWN OF VAIL 2007 BUDGET ' TABLE OF CONTENTS ' INTRODUCTION ' Town Manager's Transmittal Letter 1 Town Manager's comments and highlights of the 2007 budget. Town of Vail Vision 3 Summary of the Town's Vision, Mission, Commitment, Values, and Teamwork Approach. ' Town of Vail Organization Chart 4 Shows major areas of responsibility in the town. BUDGETING PROCESS 5 This section describes how the town develops the annual budget and describes the practices used to determine budgeted amounts. FINANCIAL OVERVIEW 9 This section describes the Town of Vail's revenue sources, major expenditures, and fund 1 balances. FINANCIAL AND PERSONNEL SUMMARY ' Summary of Revenue and Expenditures and Changes in Fund Balances 19 This report shows in summary what the town's projected fund balances are for all of the Town's funds in 2006 and 2007. It also shows the changes in fund balance by fund. ' Summary of Revenue and Expenditures by Fund 20 This report shows the town's total revenue and expenditures budget by fund for 2005 actual, 2006 original and amended budget, and 2007 budget. A one-line adjustment is made for inter- fund charges and transfers to arrive at total net revenue and expenditures. ' Summary of Revenue and Expenditures by Type 21 This single-page schedule reports town-wide revenue and expenditures by category. A one line adjustment is made for inter-fund charges and transfers to show net amounts. ' Summary of Net Revenue and Expenditures by Type 22 This is a one-year schedule that eliminates inter-fund revenue and expenditures to show net revenue and expenditures by type. Summary of Changes in Personnel 23 This report shows all changes in personnel from the 2006 budget to the 2007 budget. Ten-Year Summary of Budgeted Positions by Department 24 This report shows how staffing has changed over the past 10 years. December 5, 2006 ; Honorable Mayor and Town Council ~111~ ~r yA Tf Town of Vail r,j, ~/r 1'~!L 75 South Frontage Road Vail, CO 81657 ' RE: 2007 Budget ' Mayor Slifer and Members of the Town Council: The Town of Vail budget for the fiscal year 2007 is presented here in accordance with the Town of Vail Charter. This budget contains the revenues and .expenditures necessary to fund the town's operation for the fiscal period January 1, 2007, through December 31, 2007. ' The $45.3 million net expenditures budget for 2007 includes $29.8 million for municipal services and $15.5 million for capital improvements. The municipal services budget will keep basic services at their current levels; provide for continued facilitation of Vail's redevelopment; increase funding for economic vitality; and add a new emphasis on environmental programs during the year. The capital improvements budget provides for ' an array of projects shown in more detail in the appendix to this document, with the most notable the continuation of streetscape on Meadow Drive. The town's 2007 operations are supported by 288 full-time equivalent positions staffed by 246 year-around workers and 120 seasonal employees. A performance-based merit pool is included in the salaries budget to help attract and retain our high quality staff in an increasingly competitive market. Benefit costs are budgeted somewhat higher than ' prior years as a result of increased health insurance costs. With this budget we will deliver services for public safety, transit, snow removal, summer ' landscaping, the library and other municipal programs at the same levels we have in the past. ' Four major redevelopment projects, One Willow Bridge Road, Vail Plaza Hotel & Club, The Arrabeile at Vail Square and Vail's Front Door, are scheduled to be completed in 2007. Projects anticipated to break ground during the year include Four Seasons, Solaris, Manor Vail, the Ritz-Carlton Residences and Timberline Lodge. Because each ' of the major projects requires between 800 and 1,000 code and safety inspections during the course of construction, additional funding has been budgeted, now in its third year, to contract with an outside agency to help supplement town inspections. In addition, 12 temporary staff positions that have been added since 2004 to assist in managing Vail's record construction are being carried forward in 2007. In addition, an increased emphasis on environmental programs will take place during the year with $250,000 budgeted for such programs following your decision to approve an ordinance expanding the use of the Real Estate Transfer Tax (RETT) to support ' "sustainable environmental practices" after the primary uses of parks, recreation and open space have been fully satisfied through the budget process. In this case, the $250,000 environmental funding represents about 3.5 percent of the $7 million RETT budget. Proposals for specific programs and initiatives for 2007 will include continued 75 South Frontage Road • trail, Colorado 81657 • 970-479-2100 /FAX 970-479-2157 • www. vailgov. com ' RECYG'LED PAPER I forest health work including pine beetle mitigation; water quality programs for Gore Creek; recycling improvements at Vail's recycle center; and implementation of energy efficiency programs within town buildings. Economic development activities funded by the town total $1.4 million, an increase of 13% over the 2006 amended budget, with•the Vail Local Marketing District funding an ' additional $1.7 million of summer marketing from lodging tax collections. Events sponsored by the Commission on Special Events (CSE) account for more than half of the town's spending for economic vitality. These events include the Teva Mountain Games, Oktoberfest, the Vail Film Festival, and Spring Back to Vail, among others. For , 2007,. $798,000 has been directed to the CSE, an increase of $148,000 over 2006. In addition, spending on economic vitality includes: funding assistance for the summer residencies of the New York Philharmonic and Philadelphia Orchestra; contributions to , Streetbeat and Hot Summer Nights concerts, the International Dance Festival, and the Vail Jazz Foundation; operation of the visitors' information centers in Vail Village and LionsHead; programs to help offset ongoing construction impacts throughout town; and the Vail Economic Advisory Council. Major public improvements scheduled for the year include: $3.2 million for continuation ' of streetscape improvements, including heat, on Meadow Drive; $2.0 million for the West Vail Fire Station; $750,000 for continuation of the Katsos Ranch bike path; $675,000 for the bike path from Timber Ridge to Buffehr Creek; $588,000 for fire truck refurbishment; , $570,000 for landscaped medians on the South Frontage Road near Solaris; $422,000 for Booth Creek Park improvements; an additional $250,000 for I-70 Noise Mitigation; and $180,000 for bear-proof trash containers to comply with the new wildlife protection , ordinance. Additionally, funds have been set' aside to complete and/or begin implementation of various planning projects including: Ford Park master plan; Vail 20/20 strategic plan; parks and recreation master plan; and a biomass study.. ' In addition to facilitating Vail's construction, areas of focus for 2007 will include adoption of new housing requirements to assist in your goal of maintaining workforce housing in Vail for at least 30 percent of Vail's employees. Establishing a ballot question for ' reallocation of the conference center funds to be brought before Vail's electorate in the November election also will be a priority. Also, a selection of a developer for the LionsHead parking structure, possible redevelopment of the Timber Ridge affordable ' housing complex, and consideration of construction mitigation fees for large redevelopment projects will keep agendas full throughout the year. My staff and I are dedicated to making 2007 another successful year as we implement • ' the 2007 budget presented here and address the financial challenges facing us in subsequent years. , Sincerely, TO OF IL ' Sta Zemle~ , Town Manager 2 , Vail Vision Town of . Our Vision ' To be the Premier Mountain Resort Community! t Our Mission ' We will provide citizens of Vail and our guests with a superior level of environmentally sensitive services and an abundance of recreational, educational, and cultural opportunities. Our Commitment To rovide vision leadershi and stewardship in an environmentally and p ~ p~ ' economically responsible manner. Our Values • Respect • Trustworthiness • Integrity ' • Vision • Environmental Ethics Our Teamwork Approach ' • Participative Leadership • Shared Responsibility • Aligned on Purpose • High Communication • Future-Focus • Task Oriented • Creative Talents ' • Rapid Response -3- TOWN OF PAIL ORGANIZATTON CHART town of veil Gtizens I veil Town Council Rod Slifer. Mawx I I 1 Town Aflomey I ~ Town Managrx ~ ~ Municipal Judge Matt Mire Stan Zemler Buck Allen Assistant Town Community Information Manager ~ Officer Pam Brandmever Suzanne Silverthorn Town Cleric ore/ei Donaldso library I Susan Bovd J I Finance Human Fire J Pdice Public Community I Information Resources ~ ~ Department ~ ~ Departrnent ~ ~ Works ~ I Development + ~ Serv+ces Judv Camo Johrt Power' John Gulick Dwight Henninger Greg HaU It Russ Forrest J Ron Braden Aa~nting I ~Be~~ ~ ~ S~viupr~~ I Operations I streets t Sales Tax & I Employment I Prevention 1 Administrative 1 Fleet 1 Environmental Business Licenses J Divisiai 1 1 1 HeaNh Budget & Financial' Planning JJ Safety I Communications Faalities I Treasury ~ Risk Management I Transportation I Planning 1 1 Parking -4- ' Budgeting Process BUDGETING PROCESS The process of reviewing and adopting the budget is one of the most important activities the Town ' Council performs. The budget serves as a financial guide for decisions about community goals, priorities, service levels, and the basic allocation of town resources. The budget process strives to focus attention on community goals, balances the demands of the local economy and tourism ' sector, and provides a sound and stable financial plan. Pursuant to Article IX of the Charter, the Town Manager is responsible for preparing and submitting an annual budget and accompanying message to the Town Council. The budget is to ' provide a complete financial plan of all town funds and activities. In addition, the Town Manager must prepare and submit to Council along-range capital program. Such capital program is submitted to Council at least two weeks prior to the submission of the budget. The Council holds a ' number of work sessions beginning as early as May to review various components of the Town's budget. The Town Manager delivers the budget proposal to the Town Council sometime between September and November. A public hearing on the budget and the long-range capital program is held not less than 30 days before the close of the fiscal year. The Council adopts the budget at the public hearing, with or ' without amendments. During the fiscal year the Council may make changes to the budget up until December 31, at its ' discretion. It may not delete or decrease expenditures required by law or for debt service or for any estimated cash deficit. Adoption of the budget by the Council constitutes appropriation of the amounts therein for use in the following year. The Town Council formally adopted the 2007 budget for all funds in December of 2006. All appropriations are effective January 1, 2007. ' BUDGET CHANGES The Town is authorized by its Charter to make supplemental appropriations and emergency ' appropriations by ordinance throughout the fiscal year. The Charter also authorizes reductions of appropriations in the event it appears that revenue will be insufficient to meet any appropriated amount. The Charter also authorizes transfers of appropriations. The Town Manager may transfer ' part or all of any unencumbered appropriation balance among programs within a department, agency or office; or, upon written request of the Town Manager, the Council may transfer part or all of any unencumbered appropriation balance from one department, office, agency, or object to ' another by a resolution of the Council. Other supplemental appropriations maybe made throughout the year as needed. ' At least two supplemental appropriations are made a year. The first supplemental is in the spring to address roll forwards on unfinished projects. The second is in the fall to address unforeseen items. ' BUDGET BASIS Annual budgets for governmental funds (General, Special Revenue and Debt Service) are prepared ' separately using the modified accrual basis of accounting. Modified accrual accounting means that revenues are recognized in the accounting period in which they become available and measurable, and expenditures are recognized in the accounting period when a liability is incurred, if ' measurable, except for unmatured interest on long-term debt, which is recognized when due. -5- t Budgeting Process , Annual budgets are also adopted for all Internal Service and Enterprise funds. The basis used to budget these funds is also a modified accrual basis of accounting, which includes capital expenditures and current debt service principal payments, and excludes depreciation, amortization, , and ad}ustments for accrued compensated absences. FUND ACCOUNTING SYSTEM AND FUND SUMMARY ' The Town of Vail Budget is presented by fund. A fund is an accounting entity that has a set of self-balancing accounts that records all financial transactions for specific activities or governmental functions. Fund expenditures are divided into departments or projects, with departments then ' divided into divisions for budgetary control. Programs include specific services the town is providing. Because of the legal requirements of state statutes, the Town of Vail Charter, generally accepted ' accounting principles (GAAP), and Council policy, the town is required to use fund accounting in its financial reporting. Fund accounting is a concept developed primarily from the legislative ' requirements of appropriation and the legal requirements of segregating revenue sources and corresponding expenditures. Fund accounting does not necessarily provide financial information in a form most usable for policy and management decision making. The following is a brief summary of the various town funds by fund type, purpose, source of ' revenue, and expenditures. As you read through this section, you may wish to refer to the Budget Summaries by Fund section of the budget. ' General Fund This fund is named for the nature of the various revenue sources. They are general, not earmarked, t and can be used for any and all municipal purposes. The Town of Vail General Fund provides for most on-going municipal services delivered to the community. The primary revenue sources for the General Fund are the sales, property, and ski lift taxes, franchise fees, fines, intergovernmental , revenue, and various charges for services, permits, and licenses. Special Revenue Funds t Capital Projects Fund The purpose of this fund is to account for the portion of the town's sales tax allocated to pay for capital projects. A portion of the revenue in this fund is used for the annual bonded debt ' service payment. After providing for this payment, excess revenue is used for other acquisitions and mayor maintenance items of a capital nature. Real Estate Transfer Tax Fund (RETT) ' The purpose of this fund is to account fora 1% tax on the transfer of all real property within the town limits, as well as the recreation amenities fee and lottery revenue. Expenditures are specifically restricted to maintaining, acquiring and improving property and equipment for ' recreation and open space purposes. An ordinance expanding the use of the RETT fund to support sustainable environmental practices was approved by Town Council effective for the 2007 Budget. Vail Marketing Fund The purpose of this fund is to account for the collection and use of the business license fee. ' Marketing Fund revenue is used to promote the Town of Vail through programs administered bypass-through agencies such as the Commission on Special Events (CSE) and, in prior years, the Vail Local Marketing District (VLMD). ' -6- ' Budgeting Process ' Conference Center Fund This fund was established in 2003 to account fora 1.5% public accommodations tax and a .5% sales tax imposed by election for the purpose of building and operating a conference center. These taxes were rescinded by election in November of 2005. A TABOR election is required ' to release Conference Center funds for any purpose. 1 Internal Service Funds Heavy Equipment Fund This fund's function is to maintain and replace town fleet equipment. Replacement of buses and fire trucks is excluded from this fund. ' Health Insurance Fund This fund is used to account for the health insurance and short-term disability plans provided ' by the town to its employees. Enterprise Fund ' Dispatch Services Fund This fund was created in 1999 to account for resources used to fund the town's dispatching center. Besides providing dispatch services for the Town of Vail's public safety departments, ' the town provides dispatch services for 11 other agencies in the lower Eagle Valley, including the Eagle County Sheriff, Avon, Minturn, Eagle, Gypsum and the US Forest Service. Originally considered an internal services fund, this fund has been reclassified to an ent~~yl~se ' fund because the majority of its revenue is now received from outside agencies. Debt Service Fund ' This fund accounts for the current bonded debt obligations of the town. Revenue for this fund is comprised of transfers from other funds and interest earnings. ' BUDGET PHILOSOPHIES AND PRACTICES The budget will reflect the town's vision to be the premier mountain resort community. ' Strategic priorities are reviewed and revised periodically. The Town Council has identified the following areas of strategic focus which are supported by the 2007 budget: ' • Facilitate Vail's Redevelopment • Address Issues Proactively • Elevate Community Leadership t • Improve Local Economy • Add to Vail's Appeal as a Great Place to Live, Work, and Play Revenues will be projected conservatively using analytical processes. Revenue collections will be reviewed monthly or quarterly, depending on the revenue source, to determine variations from the budget. t When appropriate, new programs that require additional resources are to be funded by new or increased revenues or an allocation of resources from an existing program. They are not funded from fund balance. -7- Budgeting Process , Fund balances shall be adequate to cover short-term fluctuations in revenues, emergencies, and planned future expenditures. It is recommended the General Fund balance be at least 25% of the , budgeted revenues. During the redevelopment years, Town Council has directed a fund balance of 35% of budgeted revenues due to the uncertainty of sales tax revenues and redevelopment costs while significant construction takes place in the town. The 2007 budget projects a 47.5% fund balance in the General Fund. The town will develop afive-year financial projection for all major funds annually. , The town will develop afive-year plan for Capital Projects and RETT annually and complete capital improvements in accordance with the plan. , -8- Financial Overview ' REVENUE ' The town's 2007 budget is funded by a $43.7 million net revenue budget. Net revenues exclude inter-fund charges and transfers. It is a town policy to budget revenues conservatively, using the best analytical and practical data available. Most revenues are forecast using past performance and trends. For 2007, the net revenue budget is $3.7 million lower than the 2006 amended budget ' primarily as a result of licenses and permits budgeted conservatively ($1.8 million) and state/federal grants from 2006 not budgeted in 2007 ($2.2 million). Revenue detail is provided in the Appendix. Major components are illustrated in the following graph. WHERE THE MONEY COMES FROM Earnings on ' Rent, Fines & / Investments Miscellaneous - 2% 5% Charges for Services ' 3% Transportation Centers 8% ' Intergovernmental Revenue Sales Tax 4% 39% Licenses and Permits 5% ' Real Estate Transfer Tax tg% Property and Ownership Ski Lift Tax and Tax Franachise Fees 7% 8% LOCAL TAXES: Five revenue sources make up local taxes and generate 73% of the town's ' annual revenues: sales tax; property and ownership tax; ski lift tax; real estate transfer tax; and franchise fees. ' A 4% general sales tax will produce approximately 39% of the town's 2007 revenue. Sixty-three per cent of the general sales tax is budgeted as General Fund revenue with the balance going to the Capital Projects Fund. ' Sales tax revenue is influenced by a number of factors including the general economy, tourism, and snowfall. Sales tax revenue is seasonal, with approximately 70% of the total generated ' during the ski season which is defined as November through April. Sales tax is also an inconsistent source of revenue and has not kept pace with inflation over the past ten years. -9- Financial Overview Sales Tax Compared with Inflation zo.o 22s.a ' 1s.o 2os o 16.0 - 185.0 ' 14.0 165.0 x 0 12.0 - - 145.0 w ~ u '=10.0- 125.Oa x `y m E 8.0 105.0 ~ V7 r 6.0 65,D 4.0 - - 65.0 ' 2.0 45.0 0.0 - ~ 25.0 ' e ~ o6P~F ~0~1 ,LO ' Real Estate Transfer Tax (RET'T) is a 1 % tax on transfers of real property within the Town of Vail. This tax is the primary revenue source in the Real Estate Transfer Tax Fund whose use is ' restricted to parks, recreation, open space, and environmental sustainability. RETT revenue is budgeted at $8.2 million for 2007, an increase of $2.7 million (49%) over the 2006 amended budget. This dramatic increase is due to the estimated completion of large development projects including The Arrabelle at Vail Square, Forest Place. One Willow Bridge Road, Vail Plaza Hotel ' and Club, and Westhaven Condominiums. Property Tax of $2.9 million generates about 6.5% of the town's annual revenue. The cw-rent base mil levy is 4.69 and constitutes 10% of the average taxpayer's property tax bill, with the remainder going to the school district, Eagle County, Colorado Mountain College and various other entities. ' In November 2000, Vail's electorate approved lifting the revenue limitation placed on property tax revenue by the Tax Payer's Bill of Rights (TABOR) approved by Colorado voters in 1992. ' Property values are reassessed every two years, providing potential increases in the even years. However. the base mil levy cannot exceed 4.69 mils without a vote to increase it. Franchise Fees The town collects franchise fees from all the ma'or utilities o eratin~* in the J P Town of Vail. The fees are collected and paid by the local gas, electric, telephone, and cable television companies. The rate is established by ordinance and is different for each utility type. , The budget is based on historical trends. All franchise fees are accounted for in the General Fund. -10- ' Financial Overview t Ski Lift Tax The town assesses a 4% tax on all admissions to the Vail ski area. The revenue is intended to cover the cost of the free in-town bus service, which is funded by the General Fund. ' Ski lift tax revenue is expected to increase slightly in 2007 and represents 8% of total revenue. LICENSES AND PERMITS, which generated approximately 3% of the total annual revenues before Vail's billion dollar redevelopment began, are expected to generate 5% in 2007. Licenses ' and permits are General Fund revenues with the exception of the business license fee and recreational amenities fee as described below. ' Construction Fees, which include building permits, electrical, mechanical, and plumbing permits, design review fees, plan check fees, variances, etc., are the largest component of the license and permit category. Construction fees alone are budgeted at $1.8 million in 2007. ' The Business License Fee is restricted by ordinance for marketing and is recorded in the Marketing Fund. This revenue has declined slightly in recent years however the budget remains ' flat for 2007 compared to 2006. The Recreational Amenities Fee is assessed on new residential square footage. It is accounted ' for in the RETT Fund and its use is restricted to parks, recreation, open space, and environmental sustainability. This fee is budgeted conservatively at $125,000 in 2007. INTERGOVERNMENTAL REVENUE supplies 4% of the total revenue and includes federal and state grants, county sales tax, county road and bridge tax, highway users' tax, cigarette tax, and E911 Authority Board. Revenue forecasts are obtained from the contributing agencies or estimated based on trends. Federal and state grants are recorded in either the Capital Projects ' Fund or the General Fund depending upon their purpose. Lottery revenue is recorded in the RETT Fund and all other intergovernmental revenue goes to the General Fund. ' County Sales Tax The town receives fifteen percent (15%) of a 1% general retail sales tax levied by Eagle County. This payment is pursuant to an enabling ballot question approved by the voters and applies to all of the towns within the county. 1 County Road & Bridge The town collects a portion of the county's mil levy for road and bridge based upon Colorado State Statutes. County road and bridge revenue for 2007 is budgeted 7% ' less than 2006, but consistent with the 5-year average. This revenue is dependent upon what Eagle County sets for a road and bridge mil levy and the assessed valuation for the town. Highway Users' Tax The State of Colorado shares a portion of its gasoline tax based upon the e town's miles of roads in proportion to other municipalities in the state. The budget is obtained from the Colorado Municipal League. This revenue is budgeted to remain the same as 2006. ' The E911 Authority Board is a conduit managed by Eagle County to fund emergency communications from the surcharges it collects on phone bills. The E911 board generally pays salary and benefits for the equivalent of six dispatchers and a systems engineer in the Vail ' Communications Center. In 2007, however, the E911 Authority Board will pay for an additional dispatch position due to the growth in Eagle County. E911 revenue is accounted for in the Dispatch Services Fund. ' TRANSPORTATION CENTERS located at LionsHead and in the Village generate 8% of total revenues. Daily parking fees and parking passes during ski season are the largest sources of this ' revenue. -11- Financial Overview CHARGES FOR SERVICES comprise 3% of the town's annual revenue. The largest sources in this category include dispatching contracts and a contract with the Colorado Department of Transportation (CDOT) for maintenance of the frontage roads. ' EARNINGS ON INVESTMENTS generate 2% of the annual revenues. , FINES, RENTAL INCOME AND MISCELLANEOUS revenues generate 6% of the annual revenues. Approximately half of this category is rental income including the Donovan Pavilion, space in the transportation centers, golf course lease and employee housing. EXPENDITURES WHERE THE MONEY GOES ' Debt Service ' 5% Capital Improvements ' 29% Municipal Services ' 66% The town's expenditure budget for 2007 is $4~.4 million excluding inter-fund transfers and ' charges. Sixty-six percent of the expenditures are to provide municipal services and thirty-four percent to fund capital improvement programs including debt service. 1 1 - 1? - Financial Overview WHERE THE MONEY GOES Municipal Services by Area Facilities & Fleet Miscellaneous Maintenance 1% Police ' 11% 15% ' Transportation 8 Public Safety Parking Communoications 14% 7 /o _ Fire Parks & AIPP 7% 4% - - Town Officials ' 4% Public Works & Streets - ~ " 11 % Administrative Contributions, / Services & Risk i Marketing, & Special / Community Management Events Library Development 11 5% 3% 7% Within municipal services. 29% of spending is for public safety, including 15% for the Vail Police Department, 7% for Vail Public Safety Communications (which is county-wide), and 7% ' for Fire prevention and suppression. Fourteen percent of the total is spent on transportation and parking, which includes the free bus system and free and paid parking in the parking structures and at the Ford Park softball and soccer fields. Public Works and Streets account for l l% of spending. This includes daily repairs and maintenance of the town's infrastructure, but not new capital or items that extend the life of existing capital. Facility and fleet maintenance at 11% includes daily repairs and maintenance of town-owned buildings and equipment and operation of the Donovan Pavilion, but again not new capital or items that extend the life of existing capital. -13- Financial Overview WHERE THE MONEY GOES , Municipal Services by Category All Other Operating Expenses , 29% Salaries 49% Contributions, ~ , MarkeEventspecial I t~;y~i''k,:a,~~rsi~•'ri 5% Benefits ' 17% Another way to look at how the town spends its money is to look at expenditures by category. The major categories within municipal services are Salaries; Benefits; Contributions, Marketing, and Special Events; and Operating, Maintenance, and Contracts. Salaries, which r.,~„~sent about half the total expenditures, include full-time, part-time and seasonal salaries, overtime, bonuses. and special pay categories. Benefit costs include: health insurance; short-term and long-term disability; worker's compensation; pension; life insurance; unemployment; Medicare; and wellness or ski pass package. Contributions, Marketing, and Special Events include the funding provided by the town to local chambers and marketing organizations as well as the Commission on Special Events. This category does not include marketing expenditures of the Vail Local Marketing District, which are reported separately. Included in the category of operating, ' maintenance and contracts are: utilities; property and liability insurance premiums; fuel and parts for vehicles: Town Manager and Council contingencies; other professional fees; repairs and maintenance for facilities and equipment; office and general ..~,~~a<ing supplies; and operating leases and rentals. -14- Financial Overview ' STAFFING Blivbc i cv ruJi ~ ivr~a BY TYPE ' (Full-time Equivalent Positions) 350 - - ' 300 - - - - 250 , 200 _ - 150 ' 100 _ - _ ' 50 - 0 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 O Full-Time Regular Base Force ~ Seasonal and Part-Time P_:..._.,. O Fixed-Term and Externally Funded Positions The town's staff includes three basic .,a~~,gories of ~~r~t,loyees: 1) full-time regular, 2) fixed and/or ,;nl~~~~ally funded, and 3) part-time or s~,u~.,~~ul. Full-time regular staff positions are fully funded by the town, generally work 40 hours per ,~~,,k, and have a full ' benefits package. Fixed-term and/or tn+.c,>>ally funded positions may be full or part-~i~~~~ with negotiated benefits and are filled for a period of time det~~~~~~ned by c..~~«uct or until ' ext.,~~~al funding is no longer available. Part-time :,...rloyees work 30 hours a week or less and seasonal employees work 40 hours a week, but less than half a year in a position. The town reports ~~a ling in terms of full-time equivalents or r 1 ~ s to Y~~ ~1de a w,>>~~>on ' measure. One r 1 b equals 40 hours a week or 2,080 hours a year. For ex~1,~Yle, a part- time ~...rloyee working 20 h~u~~ is .5 r 1r, and a sea~.,.~«1 employee w.,~'i~;~~g four months a y ~.a~ is .33 r t r,. The t~W>~'s operations are supp...t~.l by 288 full-time ~~ui~alent posi~:,,s in 2007. Of these, 217 are full-time regular ~.~.Yloyees. A net of 11.84 r 1 ~'s have been added to the ' 2007 budget, specifically for additional bus service, land~~,aYing and to recognize the fire student program as r 1~s. Additional detail is provided in the Financial and P,,~w~u~el Summary section of this docu~>~.,,>t. SALARY AND WAGES ' The 2007 budget includes comp~~:<i~e salaries and funding for performance-based ...~,.a increases for full-time employees. Most employees are eligible for merit increases on June 1 and the i,.~,.~,~ es will be awarded only if the town is on track to meet its budget overall. -15- Financial Overview BENEFIT COSTS ' BENtriT COSTS , By Category Wellness Benefit , Medicare 3% 4% ' Health Insurance ' 42% Pension ' 39% ~~i~4:.~y~, _1 ~~,Ilr, ~y~ 1 Workers' Life, Disability, and ' Compensation Unemployment Insurance Insurance 5% 7% The la, ~~st single component of benefit costs is health insurance at 42% of the total benefits. The town is self-insured and has stop-loss coverage from an outside insurer. Coverage is offered to , full-time employees and their dependants. Three choices of coverage are offered with different ~,.~...iums and co-payment requirements. Health care expenditures are recorded through the ' Health Insurance Fund. The next largest component of the benefits cost is employee pension c.,...N. aing 39% of the total benefits. The town's full-time pension plan contribution ranges from ] 1.15% to 17.15% of ' salary, depending on length of service. Seasonal and part-time employees receive a 1.~% contribution. The contribution for full-time employees is so,~~~.ahat higher than most private sector employers because town employees are not part of the Social Security system. ' Benefit costs are budgeted at a .7% percent increase as a percent of salaries in 2007 1~.,,~, 2006, due to increased health insurance costs. ' Total benefit costs are 37.2% of total salary and wages for all categories of employees. For full- time employees, benefits average 40.3% of salary and for seasonal employees, benefits average ' 10.4% of wages. 1 -16- Financial Overview ' CAPITAL IMPROVEMENT PROGRAMS The capital improvement programs include purchases of property and equipment and ' improvements or capital maintenance that extend the asset's useful life. The majority of capital costs are incurred in the Capital Projects and Real Estate Transfer Tax (RETT) Funds. Heavy equipment replacement vehicles, except for buses and fire trucks, are purchased from the Heavy Equipment Internal Services Fund. Capital items costing less than $5,000 are included in the ' General Fund by department. The Facility Maintenance and Parking Structure capital maintenance projects are included in the Capital Projects Fund. The town prepares afive-year capital plan for the Capital Projects and RETT Funds. These schedules are included in the ' Appendix. The capital improvements program reflects the town's vision to be "the premier mountain resort ' community," which includes maintaining Vail's ranking as North America's No. 1 ski resort by Ski Magazine. Total Capital Improvement Programs from both the Capital Projects Fund and RETT Fund are budgeted at $15.9 million in 2007. ' Real Estate Transfer Tax Fund Projects Major projects sourced from the RETT Fund include: $1.3 million for landscaping and annual ' park and path maintenance; $920,000 for Meadow Drive streetscape; $750,000 for a new path at Katsos Ranch; $422,000 for Booth Creek playground; $570,000 for landscape medians; $675,000 for a path from Timber Ridge to Buffehr Creek Rd; $250,000 for environmental sustainability and $250,000 for forest health management. Additional details are shown in the Real Estate ' Transfer Tax Fund Five-Year Projection included in the Appendix. Capital Project Fund Projects Major projects to be funded from the Capital Projects Fund include $2.3 million for Village and Meadow Drive streetscape; $1.8 million capital maintenance (including streets, facilities, and parking structures); $2.0 million to build the West Vail fire station; and $250,000 I-70 noise ' mitigation. Additional details are shown in the Capital Projects Fund Five-Year Projection included in the Appendix. ' Heavy Equipment Fund The Heavy Equipment Fund (HEF) includes $671,300 to replace various vehicles in 2007. The vehicles are scheduled to be replaced at determined intervals. Funding for the HEF consists of ' charges to departments using the equipment and sales or trade-ins of old equipment. General Fund ' The General Fund includes $179,974 in 2007 for capital expenditures less than $5,000. The majority of the costs are for library capital maintenance and book purchases of $153,606. ' FUND BALANCES Projected fund balances for all funds at 12/31/07 are $31.4 million compared to $3 L 1 million projected for the year ending 12/31/06. The General Fund shows a decrease of $79,024 primarily because of continuing costs related to redevelopment projects and increased funding of special ' events.. Construction permit fees for many of the redevelopment projects were received in prior years, but the work needed to bring them to completion carries over for several years into the future. The Capital Projects Fund shows a decrease of $1.7 million in 2007 to support project ' expenditures but maintains a balance of $1.4 million through year-end. A Summary of Revenue and Expenditures and Changes in Fund Balances for all funds is included in the Financial and Personnel Summary section of this book. -17- ' TOWN OF VAIL 2007 BUDGET SUMMARY OF REVENUE AND EXPENDITURES AND CHANGES IN FUND BALANCE ' 2006 Amended Budget Beginning Revenue Ending ' Fund Over(Under) Transfer of Fund Fund Type/Fund Balance Revenue Expenditures Expenditures Fund Balance Balance General Fund 13,673,808 26,910,010 25,909,471 1,000,539 (2,009,378) 12,664,969 ' Special Revenue Funds Capital Projects 8,509,191 12,385,601 19,743,419 (7,357,818) 2,000,000 3,151,373 Real Estate Transfer Tax 7,463,545 6,054,969 9,083,886 (3,028,917) 9,378 4,444,006 ' Conference Center Fund 8,237,877 275,000 - 275,000 8,512,877 Vail Marketing 36,211 304,000 295,200 8,800 45,011 Debt Service Fund 305,522 2,236,200 2,319,824 (83,624) 221,898 Internal Service Funds Heavy Equipment 1,001,277 2,580,059 2,288,651 291,408 1,292,685 Health Insurance 905,854 2,297,900 2,728,600 (430,700) 475,154 Enterprise Service Funds Dispatch Services 269,122 1,912,771 1,852,849 59,922 - 329,044 ' Total _ 40,402,407 54,956,510 64,221,900 (9,265,390) - 31,137,017 2007 Budget Beginning Revenue Financing & Ending ' Fund Over(Under) Transfer of Fund Fund Type/Fund Balance Revenue Expenditures Expenditures Fund Balance Balance General Fund 12,664,969 26,502,892 26,581,916 (79,024) 12,585,945 ' Special Revenue Funds' Capital Projects Fund 3,151,373 6,539,300 10,267,010 (3,727,710) 2,000,000 1,423,663 Real Estate Transfer Tax 4,444,006 8,654,970 6,991,180 1,663,790 6,107,796 ' Conference Center Fund 8,512,877 300,000 - 300,000 8,812,877 Vail Marketing Fund 45,011 304,000 295,200 8,800 53,811 Debt Service Fund 221,898 2,322,497 2,324,599 (2,102) 219,796 ' Internal Service Funds: Heavy Equipment Fund 1,292,685 2,673,371 2,585,504 87,867 1,380,552 Health Insurance Fund 475,154 2,516,700 2,516,700 - 475,154 Enterprise Service Funds: Dispatch Services Fund 329,044 1,977,939 1,995,441 (17,502) 311,542 Total _ 31,137,017 51,791,669 53,557,550 (1,765,881) 2,000,000 31,371,136 ' -19- TOWN OF VAIL 2007 BUDGET ' SUMMARY OF REVENUE AND EXPENDITURES BY FUND AND INTERFUND TRANSFERS AND CHARGES 2006 2006 2005 Original Amended 2007 FUND Actual Budget Budget Budget REVENUE ' General Fund 25,571,646 24,428,214 26,910,010 26,502,892 Capital Projects Fund 10,714,942 7,488,240 12,385,601 6,539,300 Real Estate Tmnsfer Tax Fund 7,190,668 6,495,435 6,054,969 8,654,970 Conference Center Fund 4,031,141 91,000 275,000 300,000 Vail Marketing Fund 305,264 304,000 304,000 304,000 ' Debt Service Fund 2,439,681 2,236,200 2,236,200 2,322,497 Heavy Equipment Fund 2,419,640 2,547,881 2,580,059 2,673,371 Health Insurance Fund 2,144,574 2,232,900 2,297,900 2,516,700 ' Dispatch Services Fund 1,777,690 1,863,444 1,912,771 1,977,939 LTotal Before Interfund Transfers 56,595,246 47,687,314 54,956,510 51,791,669 ' Less Interfixnd Charges & Transfers (7,797,234) (7,733,102) (9,561,658) (8,128,469) NET REVENUE BUDGET 48,798,012 39,954,212 45,394,852 43,663,200 EXPENDITURES ' General Fund 22,951,443 24,692,870 27,918,849 26,581,916 Capital Projects Fund 9,356,653 10,345,440 17,743,419 10,267,010 t Real Estate Transfer Tax Fund 5,409,674 6,317,567 9,074,508 6,991,180 Conference Center Fund 1,484,598 Vail Marketing Fund 294,643 295,200 295,200 295,200 ' Debt Service Fund 2,316,397 2,319,824 2,319,824 2,324,599 Heavy Equipment Fund 2,241,035 2,199,560 2,288,651 2,585,504 Health Insurance Fund 2,146,037 2,232,900 2,728,600 2,516,700 ' Dispatch Services Fund 1,737,200 1,798,522 1,852,849 1,995,441 LTotal Before Interfund Transfers 47,937,680 50,201,883 64,221,900 53,557,550 ' Less Interfund Chazges & Transfers (7,797,234) (7,733,102) (9,561,658) (8,128,469) NET EXPENDITURE BUDGET 40,140,446 42,468,781 54,660,242 45,429,081 REVENUE OVER (UNDER) EXPENDITURES 8,657,566 (2,514,569) (9,265,390) (1,765,881) ' SUMMARY OF INTERFUND TRANSFERS AND CHARGES Transfer to Debt Services Fund from Capital Projects Fund 2,422,154 2,236,200 2,236,200 2,322,497 Heavy Equipment Fund Chazges to Other Funds 2,240,908 2,452,651 2,484,829 2,578,141 General Fund Charges to RETT for Collection Costs 304,393 308,750 275,000 408,998 Occupancy Charge from General Fund to Dispatch Services 32,388 44,257 44,257 48,306 Health Insurance Costs Chazged to Other Funds 1,859,046 1,970,800 1,970,800 2,242,900 ' Dispatch Services Charge to General Fund 559,034 525,994 525,994 512,427 General Fund Chazges to Dispatch Fund 19,500 General Fund Chazges to Conference Center Fund 191,161 179,250 General Fund Charges to Marketing Fund 15,143 15,200 15,200 15,200 ' General Fund Transfer to Capital Projects Fund 68,990 - 2,000,000 - General Fund Transfer to Real Estate Transfer Fund 38,197 9,378 Capital Projects Fuad to General Fund 29,300 Dispatch Services Fund Transfer to CPF (CAD/RMS) 17,020 _ rTOTAL INTERFUND CHARGES AND TRANSFERS 7,797,234 7,733,102 9,561,658 8,128,469 -20- ' Town of Vail 2007 Budget Summary of Revenue and Expenditures by Type ' 2006 2005 2006 Amended 2007 ' Actual Budget Budget Budget Annual Revenues by Type: Local Taxes: ' Sales Tax 18,780,752 15,576,100 17,200,000 17,050,000 Public Accomodations Tax 1,833,626 Property and Ownership 2,627,877 2,914,000 2,929,068 3,007,998 Ski Lift Tax 2,777,698 2,620,000 2,800,000 2,890,000 ' Real Estate Transfer Tax 6,206,058 6,175,000 5,500,000 8,179,952 Franchise Fees & Penalties on Taxes 864,543 819,000 819,000 807,000 Licenses & Permits 3,225,481 2,365,575 3,970,575 2,312,550 Intergovernmental Revenue 1,828,215 2,823,558 4,602,809 1,866,854 ' Transportation Centers 3,725,995 3,298,000 4,018,000 3,685,380 Charges for Services and Internal Service Fund 4,496,730 4,696,853 4,516,031 4,745,282 Fines & Forfeitures 215,105 195,000 248,000 201,500 Earnings on Investments 1,112,870 337,500 839,500 833,200 Miscellaneous and Operating Transfers 9,044,003 5,866,728 9,522,905 6,211,953 TOTAL ANNUAL REVENUES 56,738,953 47,687,314 56,965,888 51,791,669 Less Interfund Charges and Transfers (7,797,234) (7,733,102) (9,561,658) (8,128,469) ' NET ANNUAL REVENUES 48,941,719 39,954,212 47,404,230 43,663,200 Annual Expenditures by Type: Municipal Services: ' Town Officials 967,358 1,199,971 1,234,495 1,277,040 Administrative Services & Risk Management 2,920,083 2,982,235 3,071,341 3,306,320 Community Development & Housing 1,883,625 2,061,200 2,853,200 2,151,983 ' Police 4,364,169 4,164,957 4,211,329 4,464,892 Police Communications 2,318,214 2,324,516 2,378,843 2,507,868 Fire 1,945,426 1,994,666 2,065,166 2,208,498 Public Works & Streets 2,956,645 3,044,109 3,030,746 3,258,351 ' Parks & Art in Public Places 939,669 1,278,883 1,278,883 1,326,802 Transportation & Parking 3,685,691 3,935,751 4,041,451 4,188,041 Facility & Fleet Maintenance 4,614,172 5,272,438 5,374,529 5,825,436 Library 658,886 765,276 766,228 812,968 ' Contributions, Marketing and Special Events 1,025,806 1,234,650 1,312,460 1,456,664 Health Insurance 2,146,037 2,232,900 2,728,600 2.516,700 Total Municipal Services 30,425,781 32,491,552 34,347,271 35,301,563 Capital Improvement Programs: ' Capital Projects Fund 9,499,373 10,345,440 19,743,419 10,267,010 Real Estate Transfer Tax Fund Projects 4,546,399 5,045,067 7,820,764 5,664,378 Conference Center 1,293,437 0 - ' Total Capital Improvement Programs 15,339,209 15,390,507 27,564,183 15,931,388 Debt Service 2,316,397 2,319,824 2,319,824 2,324,599 TOTAL ANNUAL EXPENDITURES 48,081,387 50,201,883 64,231,278 53,557,550 Less Interfund Charges and Transfers (7,797,234) (7,733,102) (9,561,658) (8,128,469) ' NET ANNUAL EXPENDITURES 40,284,153 42,468,781 54,669,620 45,429,081 ANNUALREVENUE OVER (UNDER) EXPENDITURES $ 8,657,566 $ (2,514,569) $ X7,265,390) $ 51,765,881) -21 - ' Town of Vail 2007 Budget Summary of Net Revenue and Expenditures by Type Gross Revenue Interfund Net Revenue ' and Revenue and and Expenditures Expenditures Expenditures Annual Revenues by Type: ' Local Taxes: Sales Tax 17,050,000 17,050,000 Property and Ownership 3,007,998 3,007,998 Ski Lift Tax 2,890,000 2,890,000 Real Estate Transfer Tax 8,179,952 8,179,952 Franchise Fees & Penalties on Taxes 807,000 807,000 Licenses & Permits 2,312,550 2,312,550 ' Intergovernmental Revenue 1,866,854 1,866,854 Transportation Centers 3,685,380 3,685,380 Charges for Services and Internal Services Fund 4,745,282 (3,563,072) 1,182,210 Fines & Forfeitures 201,500 201,500 Earnings on Investments 833,200 833,200 Miscellaneous and Operating Transfers 6,211,953 (4,565,397) 1,646,556 ' TOTAL ANNUAL REVENUES 51,791,669 (8,128,469) 43,663,200 Annual Expenditures by Type: 1 Municipal Services: Town Officials 1,277,040 1,277,040 Administrative Services & Risk Management 3,306,320 (15,200) 3,291,120 ' Community Development & Housing 2,151,983 2,151,983 Police & Police Communications 6,972,760 (560,733) 6,412,027 Fire 2,208,498 2,208,498 Public Works & Streets 3,258,351 3,258,351 ' Parks&AIPP 1,326,802 1,326,802 Transportation & Parking 4,188,041 4,188,041 Facility & Fleet Maintenance 5,825,436 (2,578,141) 3,247,295 ' Library 812,968 812,968 Contributions, Marketing and Special Events 1,456,664 1,456,664 Health Insurance 2,516,700 (2,242,900) 273,800 ' Total Municipal Services 35,301,563 (5,396,974) 29,904,589 Capital Improvement Programs: Capital Projects Fund 10,267,010 (2,322,497) 7,944,513 ' Real Estate Transfer Tax Fund Projects 5,664,378 (408,998) 5,255,380 Conference Center Total Capital Improvement Programs 15,931,388 (2,731,495) 13,199,893 ' Debt Service 2,324,599 - 2,324,599 ' TOTAL ANNUAL EXPENDITURES 53,557,550 (8,128,469) 45,429,081 RI~f~U~NU~E~1f~R€{UR~Iw)~~~~f~'`~1~I~IT~I~~S:$:f 1:769;~381?1 ~::::::::~:$°G'~7&5~~1) N ....................y . 1 -22- I ' Town of Vail 2007 Budget Summary of Changes in Personnel ' From 2006 Original Budget to 2007 Budget ' Expanded Services: Bus service (seasonal) 2.54 ' Landscaping & maintenance (seasonal) 0.96 Donovan Park maintenance (seasonal) 1.53 Dispatch position added (funded by E911 Board) 1.00 ' Total FTEs related to Expanded Servcies: 6.03 Adjustments: - Converted 2 fixed-term employees to full-time regular (no net change) Restructuring of Fire Student Program (no employees added) 5.52 CSE coordinator was contract employee -converted to full-time 0.75 ' Other scheduling adjustments (0.45) 5.82 ' Total FTE Changes: 11.85 -23- TOWN OF VAIL 2007 BUDGET TEN-YEAR SUMMARY OF BUDGETED POSTTIONS BY DEPARTMENT 2007 Positions Department 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Change Full-Time Regular Positions -Funded by TOV Town Officials 6.90 6.90 6.90 6.50 7.10 7.10 6.50 6.90 6.90 7.06 0.16 Administrative Services 16.60 18.20 16.40 18.45 18.00 18.00 18.00 19.15 18.15 19.68 1.53 Community Development 16.00 16.00 15.00 14.00 15.00 15.00 14.00 13.85 13.85 15.18 1.33 Fire 18.00 18.00 18.00 16.00 18.20 18.20 18.00 18.00 18.00 18.00 0.00 Police and Communications 58.50 64.50 63.50 57.25 56.25 54.25 54.25 56.25 54.25 54.50 0.25 Library 8.75 8.75 8.75 8.75 8.75 8.75 6.38 6.38 6.38 6.63 0.25 Public Works, Streets & Roads, Lang 31.65 30.65 29.50 30.00 29.00 29.75 29.75 31.25 31.75 31.75 0.00 Transportation & Parking 27.35 30.35 28.50 28.50 28.50 28.50 27.50 30.50 31.00 31.00 0.00 Flcet Maintenance 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 0.00 Facility Maintenance 19.00 19.00 21.00 21.50 21.50 20.50 20.50 20.00 20.00 20.00 0.00 Capital Projects 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Totai FTE's -Full-Time Regular 215.75 225.35 220.55 214.95 216.30 214.05 208.88 216.28 213.28 216.80 3.52 Fixed Term and/or Externally Funded Employees Administrative Services 1.00 1.00 1.00 - 1.00 - (1.00} Community Development 2.00 6.00 6.00 5.00 (1.00) Fire 1.00 2.00 2.00 - Police and Communications 2.00 2.00 4.00 4.00 7.50 8.00 7.98 11.48 12.48 1.00 Public Works, Streets & Roads, Landscaping 1.75 1.63 1.63 (0.00) Capital Projects 0.75 2.00 2.38 2.38 - ~TotalFixed-Term/Funded .0.00 2.00 2.00 4.00 5.00 8.50 11.75 18.73 24.49 23.49 (1.01) -24- ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ r ~ ~ TOWN OF VAIL 2007 BUDGET TEN-YEAR SUMMARY OF BUDGETED POSTTIONS BY DEPARTMENT 2007 Positions Department 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Change Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Services 0.82 0.42 0.42 0.42 0.42 0.42 0.42 0.98 1.04 0.59 (0.45) Community Development 0.48 0.48 0.48 0.96 0.96 0.96 0.48 0.00 0.00 0.00 0.00 Fire 1.40 1.40 1.40 1.51 1.68 7.20 5.52 Police and Communications 3.36 1.02 1.02 0.93 0.93 0.48 0.00 0.00 0.00 0.00 0.00 Library 0.93 0.93 0.93 0.93 0.93 1.09 2.48 2.48 2.48 1.70 (0.78) Public Works/ Streets & RoadslLanc 8.39 8.82 9.26 10.18 10.18 9.55 7.57 8.69 8.94 11.42 2.48 Transportation & Parking 23.18 25.90 25.90 25.75 28.00 26.89 25.84 23.24 22.78 25.31 2.53 Facility Maintenance 0.83 0.83 0.83 0.83 0.83 0.83 1.33 1.33 1.36 1.38 0.02 Total Seasonal /Part-Time 37.99 38.40 38.84 40.00 43.65 41.62 39.52 38.23 38.28 47.60 9.32 All FTE's (Full-Time Equivalents) Town Officials 6.90 6.90 6.90 6.50 7.10 7.10 6.50 6.90 6.90 7.06 0.16 Administrative Services 17.42 18.62 16.82 18.87 19.42 19.42 19.42 20.13 20.19 20.27 0.08 Community Development 16.48 16.48 15.48 14.96 15.96 15.46 16.48 19.85 19.85 20.18 0.33 Fire 18.00 18.00 18.00 16.00 19.60 19.60 19.40 20.51 21.68 27.20 5.52 Police and Dispatch 61.86 67.52 66.52 62.18 61.18 62.23 62.25 64.23 65.73 66.98 1.25 Library 9.68 9.68 9.68 9.68 9.68 9.84 8.86 8.86 8.86 8.33 (0.53) Public Works, Streets & Roads 40.04 39.47 38.76 40.18 39.18 39.30 37.32 41.69 42.32 44.80 2.48 Transportation & Parking 50,53 56.25 54.40 54.25 56.50 55.39 53.34 53.74 53.78 56.31 2.53 Fleet Maintenance 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 0.00 Facility Maintenance 19.83 19.83 21.83 22.33 22.33 21.33 21.83 21.33 21.36 21.38 0.02 Capital Projects 1.00 1.00 1.00 1.75 3.00 2.38 2.38 0.00 ~TotaIFTE's 253.74 265.75 261.39 258.95 264.95 264.17 260.15 273.24 276.05 287.88 11.84 -25- 1 ' TOWN OF VAIL 2007 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 2006 2006 ' 2005 Original Amended 2007 Actual Budget Budget Budget Revenue ' Local Taxes: Sales Tax Split b/t Gen'I Fund & Capital Fund 52/48 60/40 54/46 63/37 Sales Tax $ 8,796,600 $ 9,345,660 $ 9,345,660 $ 10,741,500 ' Property and Ownership 2,627,877 2,914,000 2,929,068 3,007,998 Ski Lift Tax 2,777,698 2,620,000 2,800,000 2,890,000 Franchise Fees, Penalties, and Other Taxes 864,543 819,000 819,000 807,000 ' Licenses & Permits 2,552,470 1,936,575 3,541,575 1,883,550 Intergovernmental Revenue 1,401,068 1,268,684 1,402,512 1,283,200 Transportation Centers 3,725,995 3,298,000 4,018,000 3,685,380 Charges for Services 862,418 853,832 640,832 752,856 ' Fines & Forfeitures 215,105 195,000 248,000 201,500 Earnings on Investments 428,851 150,000 150,000 425,000 Transfer from RETT - Rental Revenue 780,214 765,913 784,096 754,908 Miscellaneous and Project Reimbursements 538,808 261,550 231,267 70,000 Total Revenue 25,571,647 24,428,214 26,910,010 26,502,892 ' Expenditures Salaries 10,733,956 11,250,569 11,403,124 12,099,741 Benefits 3,664,993 3,928,957 3,937,526 4,240,927 Subtotal Compensation and Benefits 14,398,949 15,179,526 15,340,650 16,340,668 Contributions and Special Events 746,306 954,650 1,028,460 1,176,664 All Other Operating Expenses 4,969,365 5,650,663 6,600,152 5,974,016 Heavy Equipment Operating Charges 1,604,875 1,803,299 1,835,477 1,946,418 ' Heavy Equipment Replacement Charges 575,527 578,738 578,738 631,723 Dispatch Services 559,034 525,994 525,994 512,427 Total Expenditures 22,854,056 24,692,870 25,909,471 26,581,916 ' Revenue Over (Under) Expenditures 2,717,591 (264,656) 1,000,539 (79,024) Transfer to Capital Projects Fund (68,990) (2,000,000) Transfer from Capital Projects Fund 29,300 Transfer to RETT (38,197) (9,378) Transfer to Dispatch Services Fund (19,500) ' Beginning Fund Balance 11,053,614 11,533,797 13,673,808 12,664,969 Ending Fund Balance $ 13,673,818 $ 11,269,141 $ 12,664,969 $ 12,585,945 ' - - ' -26- ' TOWN OF VAIL 2007 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE ' CAPITAL PROJECTS FUND 2006 2006 ' 2005 Original Amended 2007 Actual Budget Budget Budget Revenue Sales Tax $ 7,994,557 $ 6,230,440 $ 7,854,340 $ 6,308,500 CDOT Grant - - - - Federal Grants 19,500 811,800 2,191,832 Lease Revenue 188,160 150,000 190,000 187,800 Project Reimbursement 2,099,960 27,000 1,325,429 - Eagle County Grant Revenue - 250,000 500,000 - ' Earnings on Investments and Other 412,765 19,000 324,000 43,000 Total Revenue 10,714,942 7,488,240 12,385,601 6,539,300 Expenditures ' Capital Improvement Projects 6,991,209 8,109,240 17,507,219 7,887,300 Transfer for Debt Service 2,422,154 2,236,200 2,236,200 2,322,497 Transfer for estimated future Debt Service 57,213 Total Expenditures 9,413,363 10,345,440 19,743,419 10,267,010 ' Revenue Over (Under) Expenditures 1,301,579 (2,857,200) (7,357,818) (3,727,710) Financing 2,000,000 ' Transfers From (To) Other Funds Transfer from Dispatch Services Fund 17,020 Transfer from General Fund 68,990 2,000,000 ' Transfer to General Fund (29,300) Beginning Fund Balance 7,150,902 $ 4,847,985 8,509,191 $ 3,151,373 Ending Fund Balance $ 8,509,191 $ 1,990,785 $ 3,151,373 $ 1,423,663 REAL ESTATE TRANSFER TAX FUND 2006 2006 2005 Original Amended 2007 Actual Budget Budget Budget Revenue ' Real Estate Transfer Taxes $ 6,206,058 $ 6,175,000 $ 5,500,000 $ 8,179,952 Recreation Amenities Fee 370,157 125,000 125,000 125,000 Federal Grant 28,000 Lottery Revenue 21,987 20,000 20,000 20,000 ' Golf Course Lease 109,462 119,435 119,435 123,018 Project Reimbursements 199,769 234,034 150,000 Earnings on Investments and Other 255,235 56,000 56,500 57,000 Total Revenue 7,190,668 6,495,435 6,054,969 8,654,970 ' Expenditures Capital Improvement Projects & Land Acquisition 4,472,549 5,045,067 7,811,386 5,664,378 AIPP & Park Maintenance 975,322 1,272,500 1,272,500 1,326,802 Total Expenditures 5,447,871 6,317,567 9,083,886 6,991,180 Revenue Over (Under) Expenditures 1,742,797 177,868 (3,028,917) 1,663,790 Transfer From (To) other Funds Transfer from GF 38,197 9,378 Beginning Fund Balance 5,682,551 4,689,040 7,463,545 4,444,006 Ending Fund Balance $ 7,463,545 $ 4,866,908 $ 4,444,006 $ 6,107,796 ' -27- TOWN OF VAIL 2007 BUDGET REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CONFERENCE CENTER FUND 2006 2006 2005 Original Amended 2007 Actual Budget Budget Budget ' Revenue Taxes Sales Tax 1,975,124 - - - Public Accomodations Tax 1,833,626 - - - Penalties and Interest on Delinquent Taxes 14,471 Subtotal Taxes 3,823,221 Other ' Earnings on Investments 207,920 91,000 275,000 300,000 Total Revenue 4,031,141 91,000 275,000 300,000 Expenditures -General Government - - - Management Fee 191,161 General Supplies and meetings Capital Outlay 1,293,437 - - - ' Total Expenditures 1,484,598 - - - Revenue Over (Under) Expenditures 2,546,543 91,000 275,000 300,000 ' Beginning Fund Balance 5,691,334 7,684,944 8,237,877 8,512,877 Ending Fund Balance 8,237,877 7,775,944 8,512,877 8,812,877 1 1 ' -28- TOWN OF VAlL 2007 BUDGET ' SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING FUND ' 2006 2006 2005 Original Amended 2007 Actual Budget Budget Budget Revenue ' Business Licenses $ 302,854 $ 304,000 $ 304,000 $ 304,000 Earnings on Investments 2,410 Total Revenue 305,264 304,000 304,000 304,000 Expenditures Marketing Expenses 279,500 280,000 280,000 280,000 Collection Fee -General Fund 15,143 15,200 15,200 15,200 ' Total Expenditures 294,643 295,200 295,200 295,200 Revenue Over (Under) Expenditures 10,621 8,800 8,800 8,800 ' Beginning Fund Balance 25,590 32,030 36,211 45,011 Ending Fund Balance $ 36,211 $ 40,830 $ 45,011 $ 53,811 ' DEBT SERVICE FUND 2006 2006 2005 Original Amended 2007 1 Actual Budget Budget Budget Revenue Transfer from Capital Projects Fund $ 2,422,154 $ 2,236,200 $ 2,236,200 $ 2,322,497 Earnings on Investments 17,527 - - - ' Total Revenue 2,439,681 2,236,200 2,236,200 2,322,497 Expenditures ' Principal 1,695,000 1,755,000 1,755,000 1,810,000 Interest Expense 620,299 562,324 562,324 512,099 Fiscal Agent Fees 1,098 2,500 2,500 2,500 Total Expenditures 2,316,397 2,319,824 2,319,824 2,324,599 ' Revenue Over (Under) Expenditures 123,284 (83,624) (83,624) (2,102) Beginning Fund Balance 182,238 286,593 305,522 221,898 ' Ending Fund Balance $ 305,522 $ 202,969 $ 221,898 $ 219,796 -29- TOWN OF VAIL 2007 BUDGET ' SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND 2006 2006 ' 2005 Original Amended 2007 Actual Budget Budget Budget Revenue Town of Vail Interagency Charge 2,240,908 2,452,651 2,484,829 2,578,141 Insurance Reimbursements & Other 63,834 37,900 37,900 37,900 Earnings on Investments 21,286 8,000 8,000 8,000 Equipment Sales and Trade-ins 93,612 49,330 49,330 49,330 ' Total Revenue 2,419,640 2,547,881 2,580,059 2,673,371 Expenditures Salaries & Benefits 765,702 878,289 878,289 926,331 Operating, Maintenance & Contracts 917,740 937,100 994,868 987,873 Capital Outlay 557,593 384,171 415,494 671,300 Total Expenditures 2,241,035 2,199,560 2,288,651 2,585,504 ' Revenue Over (Under) Expenditures 178,605 348,321 291,408 87,867 Beginning Fund Balance 822,672 802,191 1,001,277 1,292,685 ' Ending Fund Balance $ 1,001,277 $ 1,150,512 $ 1,292,685 $ 1,380,552 ' HEALTH INSURANCE FUND 2006 2006 ' 2005 Original Amended 2007 Actual Budget Budget Budget Revenue Town of Vail Interagency Charge -Premiums 1,859,046 1,970,800 1,970,800 2,242,900 ' Employee Contributions 243,675 248,600 236,100 241,600 Insurer Proceeds 16,108 65,000 5,000 Earnings on Investments 25.745 13.500 26,000 27,200 Total Revenue 2,144,574 2,232,900 2,297,900 2,516,700 ' Expenditures Healih Inusrance Premiums 255,276 279,000 295,100 299,400 Claims Paid 1,806,867 1,864,300 2,360,000 2,143,800 ' Short-term Disability Pay 57,144 56,000 56,000 56,000 Professional Fees 26,750 33,600 17,500 17,500 Total Expenditures 2,146,037 2,232,900 2,728,600 2,516,700 Revenue Over (Under) Expenditures (1,463) - (430,700) - Beginning Fund Balance 907,317 907,317 905,854 475,154 Ending Fund Balance 905,854 907,317 475,154 475,154 -30- i TOWN OF VAIL 2007 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 2006 2006 2005 Original Amended 2007 Actual Budget Budget Budget Revenue ' E911 Board Revenue 345,660 473,074 488,465 563,654 Interagency Charges 819,504 864,376 864,376 901,858 Town of Vail Interagency Charge 559,034 525,994 525,994 512,427 Earnings on Investments 8,582 ~ - Project Reimbursement 21,870 24,750 Other 23,040 9,186 Total Revenue 1,777,690 1,863,444 1,912,771 1,977,939 Expenditures Salaries & Benefits 1,349,772 1,418,874 1,428,060 1,470,322 Operating, Maintenance & Contracts 389,908 367,398 397,148 475,119 1 Capital Outlay - 12,250 27,641 50,000 Total Expenditures 1,739,680 1,798,522 1,852,849 1,995,441 Revenue Over (Under) Expenditures 38,010 64,922 59,922 (17,502) Transfer to Capital Projects Fund (17,020) - - - Transferfrom General Fund 19,500 - ' Beginning Fund Balance 228,632 233,175 269,122 329,044 Ending Fund Balance 269,122 298,097 329,044 311,542 1 -31- 1 Department Summaries Town Officials -Town Manager Mission The office of the Town Manager is established pursuant to Article 6 of the Charter of the Town of ' Vail. The Town Charter establishes the Town Manager as the Chief Executive and Administrative Officer of the Town. The Town Manager is appointed by the Town Council and serves at the pleasure of the Council. Article 6.3 encumbers the Town Manager with the proper administration of ' all affairs of the Town placed in his charge. Specifically, the Town Manager is responsible for enforcement of laws and ordinances and preparation of a proposed budget, which is submitted to the Town Council for review and adoption. Following the adoption of the budget, the Town Manager is ' responsible for the administration and implementation of the budget. ' Program Overview The Town Manager's office consists of the Town Manager, an Assistant Town Manager and an Executive Assistant. The Assistant Town Manager oversees the office of the Town Clerk and the ' Vail Public Library, as well as becomes the Acting Town Manager when the Town Manager is absent. Town Officials - Munici,nal Court ' Mission To adjudicate complaints filed in Vail Municipal Court using the trial court performance standards as a system of measure which includes: ' 1) Access to justice 2) Expedition and timeliness 3) Equality, fairness and integrity ' 4) Public trust and confidence Manage the Municipal Court under guidelines set forth by national, state and local authorities and process all cases efficiently and effectively. Program Overview The Vail Municipal Court is a limited jurisdiction court of record, established to hear violations of the ordinances of the Town of Vail. Jurisdiction is exercised over juvenile and adult offenders. The vast majority of people who have contact with the judiciary do so at the municipal level. This underscores the importance of municipal courts and allows them to be more responsive to the culture in their respective communities. ' Court is held the first, second, and third Thursday scheduling arraignments, pre-trial conferences, -32- Department Summaries dispositions, trials and administrative hearings. On the first and third Friday of each month juvenile ' and animal control cases are heard and jury trials on select Fridays when necessary. The court staff consists of a municipal judge, a court administrator, and a deputy court clerk. To maintain the integrity and independence of the judiciary, it must stand as the third and separate branch of government. Ethically speaking, judicial proceedings are not driven by financial , considerations; however, from an administrative position the reality is the court generates revenues. The court operates under guidelines set forth by standards of local laws, state rules of procedure, and the State and U.S. Constitution. 1 Case information is rapidly available for those who make inquiries to the court. An automated system that includes a case management software program was implemented in 1997 and continues to have regular upgrades to maintain current improvements. The case management system is a comprehensive information system designed to automate the administration and management systems of the court. The functions include automatic merge of case details and forms to generate ' documents, docketing, indexing, scheduling, calendaring, revenue tracking, warrant information, financial, historical and statistical data, and management reports. Clancy, an automated parking ticket issuing and processing system, was installed in December of 1987 and has evolved significantly over this time period. Several upgrades have been adapted and the entire program was switched to a windows based format to stay current with automation trends. This system allows on-line payment of parking tickets and provides a process to send warning and summons letters to outstanding offenders. Vail was the first municipality to adapt an automated ' parking system and according to Clancy Systems, continues to collect outstanding tickets at 20-30% higher than the average collection rate. Prompt handling of this process assures the best collections rates. ' Tracking is done to assess caseload numbers and staffing ratios. Fluctuations due to economic climate and enforcement posture influence court time and court staff. In addition to the regular case , management and parking system, the Municipal Court also manages warrants, probation, accounting, record retention and office administration. Also, in recent ears the issue of access to justice has been challenged with non English speaking Y defendants. The court provides interpreters when needed, and certified interpreters for trial proceedings. Defendants requesting court appointed counsel are granted an indigency hearing and the judge rules on the defendant's request for counsel based on the State of Colorado's indigency guidelines. The court continues to strive to operate as effectively as possible under the changing financial climate. - 33 - Department Summaries ' Town Officials -Town Attornev Program Overview Article VII of the Town Charter established the office of town attorney. The town attorney serves at the pleasure of the Town Council and provides legal advice and. counsel to the Town Council and town officials in matters relating to their official power and duties. He is the legal representative of the Town of Vail in county, state and federal. court and directs outside counsel ' who represent the town in that capacity. He attends all Council meetings and drafts ordinances and resolutions for Council approval. The town attorney reviews and consults on contracts regarding town services and provides legal. opinions and staff consultation on a daily basis on such issues as land use and development, property acquisition, personnel, finance and other matters of municipal law. The Office is staffed by a Paralegal in addition to the Town Attorney. The Town Prosecutor is affiliated with the town attorney's office, but acts independently to prosecute violations of the Town Code before the Town of Vail Municipal Court. ' Administrative Services -Finance, Mission ' The Finance Department supports the Town of Vail residents and guests, Town Council, and town staff by providing accurate and timely information and transaction processing for each of those customers to meet their financial goals and objectives. Pro rams g ' Accounting The accounting program includes cash receipting and disbursements, payroll, lease and accounts ' receivable billings and collections, financial reporting internally and externally, audit management, internal auditing, policy and procedure development and compliance, and cash management. Sales Tax and Business License The sales tax and business license program includes collection, accounting, reporting and compliance with rules and regulations. Budget and Financial Planning The budget and financial planning program includes preparing the annual budget and five-year 1 projections as well as budget policies and analysis of financial issues. -34- De artment Summaries p Treasury The Finance department also invests the town's funds in accordance with policy and manages the , town's debt, including new bond issuance. Reception The Finance department manages the front desk in the municipal building including: greeting guests; answering the phone; providing information; selling manhole covers and jewelry; and related functions. Parking Sales During the winter season, Finance manages the sales of parking passes. ' Administrative Services -Human Resources and Risk Management ' Mission: Design and implement compensation, benefit, employment, training, safety, and risk programs to ' support the TOV and our organizational values. Programs: ' Compensation and Benefits: Designs compensation and benefit programs to be competitive in TOV's chosen markets. Conducts surveys, develops pay strategy, and administers the compensation and benefit budget. Provides competitive benefit programs and monitors cost effectiveness. Administers the TOV pension plans including 401, 457, and seasonal programs. Employment: Develops the annual TOV staffing plan. Prepares recruitment strategies to support the plan including management of the employment cycle, advertising, screening, selection, orientation, and placement. Monitors authorized force levels. Assures compliance with all required regulatory standards. Safety: ' Manages occupational safety and health programs including accident prevention and analysis, identification of unsafe conditions and corrective action strategies, safety committee coordination, safety training, claims administration, and safety performance measurement. Manages workers compensation and reviews carrier performance. Risk: ' Manages risk assessment and loss control programs. Reviews insurance coverage levels in coordination with governmental immunity standards. Competitively bids coverages as appropriate. ' -35- ' De artment Summaries P Administrative Services -Community Information Office Mission This office exists to identify, establish and maintain mutually beneficial relationships between the Town of Vail government and its various publics upon whom its success or failure depends. ' Programs External Communications ' Through comprehensive, cross-directional communications and marketing avenues, this program serves to build trust and credibility within the community through promotion of responsible and responsive decision-making by TOV Council and staff. This program includes message-building marketing and communications tools such as: news releases, public service announcements, community newsletters, brochures, advertising, direct mail, Channel s and Channe113 programming, Town of Vail Internet Web page, e-mail, personal appearances by staff and elected officials, Town ' Council community outreach coaching and assistance and other processes involving the communication of information directly, and indirectly to the public. A key focus in 2007 will be continued implementation of a communications plan for Vail's billion dollar renewal. Communi Collaboration ty This program exists to identify, validate and prioritize community goals and issues on an on-going ' basis through increased public participation. The community survey, public participation programs, community forums, neighborhood gatherings, public meetings and aweb-based information request tracking system are some of the communications and research tools used for implementation. The ' office will play a primary role in inviting stakeholders to participate in completion of a strategic community plan. ' Internal Communications Similar to external communications, this program serves to build trust and credibility internally ' within the town organization. Tools include: messages from the Town Manager and release of breaking news via TOV's Intranet, employee newsletter, organizational meetings, distribution of external communications materials, access to e-mail and voice mail by all employees, etc. -36- Department Summaries Administrative Services -Town Clerk Mission The Town Clerk's office exists: • To ensure access and retrieval of Town of Vail files for internal and external customers • To research, locate, and disperse documentation and information • To record Town of Vail documents for all departments • To conduct Town of Vail municipal and special elections in accordance with the , Colorado Municipal Election Code • To license pursuant to, and to enforce the rules and regulations of the Colorado Liquor , Code, Colorado Special Events Permits, and the Town of Vail Municipal Code • To coordinate the registration, approval and licensing of all Town of Vail special licenses and other related permits Program Overview The functions of the Town Clerk's division of the Administrative Services Department include , coordination of repository and maintenance of all official municipal documents, administration of all regular municipal elections, general elections pursuant to the Colorado Municipal Election. Code, as set forth in the Town of Vail Charter and Article X, Section 20 of the Colorado , Constitution (Amendment One), registration of voters, administration of the Local Licensing Authority, pursuant to the Colorado Beer Code, Article 46, Title 12, C.R.S.; the Colorado Liauor Code, Article 47, Title 12, C.R.S.; the Colorado Special Events Permits, Article 48, Title 12, , C.R.S. The Town Clerk's Office also provides assistance to the Town Attorney in preparation and filing of records and statements regarding Town of Vail lawsuits; coordinates the licensing, registration, and approval of all special licenses and permits; records documents; administers and , implements special events and projects as assigned; distributes documentation and information as requested from both internal and external customers. The Town Clerk's Office also complies with the Charter of the Town of Vail and the Town of Vail Municipal Code. Programs Central Files Coordination of repository and maintenance of official municipal documents, recordation of documents, distribution of documentation and information as requested from both internal and external customers. Elections Administration of all regular municipal and special elections, assistance to county election official with county elections as well as primary, presidential primary and general elections. ' -37- Department Summaries Licensing -Liquor and Special Events ' Administration of the state liquor licensing process and the Local Licensing Authorities and coordination and approval of special events, transient vendor permits, street entertainment and artisan permits, film/photo registrations, demonstration/protest registrations, and registration of all other pertinent special licenses and permits. Ford Park Calendar 1 Administration and coordination of the Ford Park Managed Parking calendar for each summer, as well as reservations for the Lower Bench of Ford Park. Information Services Mission To provide all departments within our organization with premium level support for their existing computer and communication systems. And in order to maximize productivity, ensure that these ' systems are current with the latest technology. ' Program Overview The Information Systems Department is responsible for the overall installation, operation, and maintenance of the Town's computer and phone systems. Support is provided to all departments in ' order to maximize the utilization and benefits of these systems in meeting the customers needs. Hardware ' We provide direct support for over 320 Intel based personal computers, 2 AS/400 midrange computers, 2 Novell Netware servers, and 19 Microsoft NT/2000/2003 servers, including the installation and on-going maintenance of these systems. Software We provide secondary support for all Town owned software applications, and primary support for 8 operating systems including the installation and metering of these applications. Training We provide both in-house and third party training for all the software applications that we support within the Town. Communications We provide direct support for over 300 phones utilizing a combination of Nortel and Avaya equipment supporting Voice Over IP (VoIP). This includes the installation, repair, and maintenance of all systems. -38- De artment Summaries ' P Community Development Mission , The purpose of the Community Development Department is: To ensure that we are both the premier mountain community & international resort. The mission of the Department is: , To provide effective and progressive community development services to our customers so , that the Town of Vail is recognized among resort communities as a livable, sustainable community and resort of the highest quality. Organizational Overview The Community Development Department provides critical services to: ensure high quality development and redevelopment; facilitate a fair and efficient process; protect public health and ' safety; and facilitate the creation of affordable housing in the Town of Vail. Four teams exist within the Community Development Department: Buildin and Safe Services: Thi t a 's ri ti n ' 1 e g ty s e m p many func o is to ensure that a 1 apphcabl building codes are adhered to and that construction in the Town of Vail meets the highest standard for safety. The Building Team also provides educational programs to the building community to ensure high quality development. Environmental Health and Planning: Environmental Health implements programs to protect environmental quality and public health in Vail. This division implements a contract with the State of Colorado (which the Town is reimbursed) to do food service inspections. The environmental health specialist along with the Director provides programs in air, water, waste management, and deals with a variety of nuisance's related issues. A major new program is the implementation of an intergovernmental program to reduce the impact of interstate sanding. Housing: The primary function of this division is to facilitate the creation of affordable housing within the Town of Vail. The specific projects that housing has focused on have evolved with the current Town Council. Housing has continued to purchase buy-downs at the Town Councils direction, and recommend changes to the Town Code to increase employee housing. Planning: The Planning Team is responsible for current and long range Tannin .The major focus p g of the team is to review development applications to ensure conformance to the Town's zoning regulations, master plans, and other development review regulations. The Planning Team also works ' -39- ' De artment Summaries P ' on long-range projects and on continuously improving the zoning code to meet community needs. Police Department and Communications Mission To provide a sense of safety and security through high quality police service. Values Integrity, teamwork, ownership and excellence Organizational Structure The Vail Police Department is organized into three divisions under the command of the Chief of ' Police. These divisions are Administration, Operations and Communications. The Administration Division is led by the Administrative Commander who directs recruitment, training and special project efforts as well as supervising the records team. The Operations ' Division is comprised of four patrol teams, a detective team and a constructionJspecial events team. The Operations Division is staffed by patrol officers, detectives and code enforcement officers. The Communications Division is led by the Communications Center Manager and is ' comprised of dispatchers who provide communication services to all Town of Vail departments as well as all emergency service providers in Eagle County with the exception of the Colorado ' State Patrol. Programs Office of the Chief of Police The Chief of Police is responsible for the overseeing the police department and for implementing 1 public policies established by the Town Council. This office is funded through the administrative fund. The Chief establishes and implements the vision and guiding philosophies under which the department operates. This unit prepares and administers the departmental budget. Administration ' The Records Team is responsible for the maintenance of all police reports, and the entry of National Incident Based Reporting System (NIBRS) data. They are responsible for the generation of summaries of department activities and to ensure that the records system, paper flow and release of all reports are conducted in compliance with the standards mandated by law. They also lead amulti- phased, countywide Computer Aided Dispatch (CAD) and Record Management Systems (RMS) project. The Records Team provides a critical link to our citizens and guests by staffing a public ' access counter seven days per week. The Records Team takes a wide range of over the counter -40- De artment Summaries ' P reports, as well as coordinating the recovery of lost property, purchase orders and ordering supplies. Additionally, the administrative division is responsible for officer recruiting and hiring, in-service training, investigating complaints against employees, policy development, strategic planning, court liaison, the Citizens Police Academy, reserve officer and part time programs, planning, research, and grants. , Operations Each of the five patrol teams are composed of patrol officers and code enforcement officers who are supervised by a patrol sergeant. The patrol teams provide 24 hour police service and respond to emergency and non-emergency calls for service. Patrol activities are directed toward public safety, crime detection and prevention, parking enforcement and the effective movement of , vehicular and pedestrian traffic. All officers are trained in the concepts of community policing which emphasizes problem solving, while working in partnership with the community. A11 officers contribute to ensuring a safe and peaceful environment for our citizens and guests. Other duties of the Operations Division include administration of the Vail Police Volunteer Program and interaction with Eagle County Animal Control. With the advent of "Nail's New Dawn" redevelopment projects, the Operations Division took on additional challenges and responsibilities. A Construction/Special Events team was formed with ' specific duties. These duties include loading/delivery/staging of construction materials, loading delivery of goods and services to the merchant community, public and private parking issues, maintaining the free flow of vehicular and pedestrian traffic, assisting in enforcing building , codes, and directions for our citizens and guests. Additionally, this team assists in plan review and coordination of numerous special events which serve to enhance the citizen guest experience. Communications In addition to providing 9-1-1 services and dispatching for the Vail Police and Fire Departments, the Communications Team monitors and dispatches radio traffic for Minturn, Avon, and Eagle Police Departments, Eagle County Sheriff s Office, four fire districts, Eagle County and Western Eagle County Ambulance Districts, Search and Rescue, Colorado Division of Wildlife, U. S. Forest Service, Vail Associates, and the Town of Vail Bus and Public Works Departments. A119- ' 1-1 calls in Eagle County are answered here as well as the monitoring of almost 200 alarms. Dispatchers are also responsible for the data entry and record keeping tasks associated with the ' use of state and national crime computers. The Communications Center serves as a direct 24- hour resource and information service for businesses, guests and residents utilizing telephone, fax, am 530 radio and Community TV. User agencies, including the Town of Vail and the Eagle County 9-1-1 pay for the operating expenses of the Communications Center on a per call basis. The Communications Center finances are administered through the Dispatch Services Fund, which is kept separate from the General Fund. Currently the Town is funding approximately 38% of the user agency budget fees for the operations of the Communications Center. -41 - De artment Summaries p In 2006, the Communications Center received 25,797 9-1-1 calls which is up 6% from our 2005 totals. A break down of call type shows 65% of the 9-1-1 calls are being received from cellular phones, while 35% of the 9-1-1 calls are being made from traditional hardwired phones. Fire Department ' Mission Vail Fire & Emergency Services (VF&ES) has adopted a mission statement: to provide quality fire ' protection and emergency medical services to the residents and guests of the community. Organizational Structure VF&ES consists of two divisions; Fire Prevention and Fire Suppression. There are twentyfull-time fire personnel and twelve part-time student firefighters working out of two fire stations. The fire department serves the Town's thirteen square miles and nineteen miles of interstate highway. Fifteen ' full-time personnel are assigned to three shifts that are on duty 24 hours and five administrative personnel work day shifts. There are two front-line engine companies staffed with three firefighters from station 1 and three firefighters from station 2, responding to emergencies. Each shift is supervised by a Fire Captain who reports directly to the Fire Chief. ' Fire Chief The Fire Chief is the senior fire officer responsible for administration and operations of the fire department. The chief provides vision, direction, guidance and leadership in forming innovative ' approaches to the delivery of quality fire services, while managing the department's resources. Programs ' Vail Fire & Emergency Services programs include: Fire Prevention, Fire Suppression, Emergency Medical Services, Hazardous Materials Response, Wildfire Response and Vehicle Rescue. Vail's fire 1 equipment responds to all 9-1-1 calls for life-threatening emergencies, including; structural and wildland fires, chemical spills, vehicle incidents or other disaster-type emergencies within the Town of Vail and on Interstate 70, from mile marker 171 to 190. The Town of Vail has current coo erative a eements with Vail Resorts Inc. to rovide fire p ~ P ' suppression services on Vail Mountain and for fire suppression and fire prevention-inspection services with Marriott Streamside of Vail. There are current agreements with U.S. Forest Service, Bureau of Land Management and Eagle County Sheriff's Office for mutual-aid firefighting on ' federal, state and unincorporated lands. Vail Fire also has mutual-aid with Colorado State Patrol for -42- De artment ,Summaries , p hazardous materials response on I-70 and a mutual-aid with Copper Mountain Fire Department, for , assistance with vehicle or hazardous incidents on I-70 at Vail Pass. Vail Fire is also a participant on regional-aid firefighting assignments with eleven surrounding counties and their fire districts. , Fire Prevention Division personnel are responsible for interpretation and enforcement of the International Fire Code, Town ordinances and Colorado State Statutes. Four full-time fire personnel , are assigned to this division. There are two Fire Inspectors, a Fire Prevention Officer and a Deputy Chief/Fire Marshal supervising. One member serves on the Development Review Team. Engineered plans for new projects are reviewed and checked for code compliance on all structures, residential ' and remodel construction. The Fire Prevention Division's primary focus is fire investigation, arson investigation, teaching fire safety education- public education programs, or functioning as Public Information Officer, when assigned to a major incident. Testing, rough-in and final inspection of fire , extinguishing, fire sprinkler and fire alarm systems for certificate-of-occupancy is a task performed. Other tasks may include; apparatus and equipment specifications, instructor training and recertification for full-time and student firefighters. Fire Suppression Division is responsible for containment and extinguishment of all fires in structures, wildfires, vehicle fires, hazardous materials, vehicle incidents and complex rescues. They respond to all life-threatening and routine incidents, 24 hours per day, within the Town or unincorporated areas of Eagle County, when requested by other emergency service providers under formal mutual-aid, or regional-aid agreements. Emergency Medical Services (EMS) are fire department responses to all life-threatening , emergencies, helping to stabilize the sick and injured, with team support from Eagle County Health Service District, who provides ambulance transport. All Vail firefighters are Colorado State certified Emergency Medical Technician-Basics, trained to administer life support, CPR, extrication and to ' perform other complicated rescues. EMS includes three-year state certifications, recertification and continuing education courses. Hazardous Materials A hazardous materials (HazMat) unit responds, when rapid intervention and containment of accidental spills and leaks of chemicals or substances are required. Decontamination and protection r of personnel are standard procedures performed, providing essential guidance, chemical safety, and functional supervision of all emergency responders. Vail Fire Haz-Mat members are active ' participants on the Regional Hazardous Materials Association of Eagle County (RHMAEC) team. Wildfire response teams assure that fires in the surrounding forested areas do not threaten structures within the Town of Vail. The Wildfire team will size-up a fire, call for assistance, initiate attack and will make every effort to protect homes within its path. Wildfire team members developed a Community Wildfire Protection Plan for the Town of Vail to utilize as a guide for protecting ' - 43 - Department Summaries ' properties in the wildland-urban-interface zone. All Vail Fire personnel are trained to meet basic National Wildfire Coordinating Group standards. VF&ES personnel also participate on a countywide wildfire suppression team, assisting other agencies by sending equipment and personnel to fight distant fires. Vail Fire has three wildfire-equipped fire apparatus during summer months, for quick response to timber, brush and grass fires and can provide for structural protection on a limited basis. Vehicle Rescue incidents on streets and highways are part of routine emergency response. All Vail Fire personnel are trained in vehicle extrication techniques. Debris and wreckage will be removed ' from entrapped persons, freeing them for immediate emergency medical care by firefighters and ambulance medics. Heavy hydraulic rescue equipment iscarried onfront-line engine companies and lightweight rescue and rope rescue equipment is carried on the smaller, quick response rescue truck ' PUBLIC WORKS/TRANSPORTATION Mission: Continue to improve our quality of services everyday in every way. ' Purpose Statement: To provide safe, essential and enduring services and infrastructure that support Vail's economic, environmental and social well being. Our Values: • Safety foremost for ourselves and the community • Enjoy and take pride in our work • Respect and trust the individual • Recognize and appreciate effort and achievement • Communicate openly and honestly • Support innovation ' • Excel in all we do • Realize the importance of teamwork • We are responsible stewards of our community's resources Engineering and Administration: The Engineering Program provides Town Engineer services, signage control, transportation engineering, right of way construction/project inspections, mapping, TOV capital project development, design, procurement and construction management, consultant management and development review functions. The Administration Program provides all cost accounting, analysis, reporting, contracts, department specific public relations, budgeting analysis, review, forecasting and execution, -44- De artment Summaries p purchasing, billing and management of TOV employee housing program. The Art In Public Places Program (AIPP) is administered through the Public Works/Transportation Department. A public works department employee acts as liaison between ' the Town of Vail and the AIPP Board, coordinates maintenance on existing art pieces and plans and directs future art projects and exhibits. , • These three areas employ 7 fulltime employees and 3.75 fixed-term positions/seasonal. (1) Public Works Director (1) Fixed-term Construction Inspector ' (1) Town Engineer (1) Fixed-term Streetscape Engineer (1) Project Engineer (.5) Fixed-term Part-time Const. Inspector (l) General Services Administrator (.5) Fixed-term Part-time Streetscape Inspector , (1) Construction Inspector (.5) Fixed-term Project Manager-Streetscape (1) Department Secretary (.25) Fixed-term Part-time Summer Office Help (1) AIPP Coordinator , Public Works Maintenance Department: ' The PW Maintenance Department consists of three divisions: , 1) Streets and Roads: The Streets and Roads Program provides maintenance, overlays, crack, chip and slurry sealing of roadway surfaces, construction and repair of storm water drainage, concrete, rockwall and paver repair, shoulder and culvert repair and maintenance, sign making and maintenance, street ' sweeping, trash collection, minor construction projects, snow removal, shoveling and hauling and finally anything else when called upon! • The Division employs 18 fulltime employees and 3.74 seasonal. , (3) Maintenance Workers (6) Heavy Equipment Operator I (8) Heavy Equipment Operator II (1) Street Superintendent (.92) Seasonal Heavy Equipment Operator I (2.8) Seasonal Maintenance Workers • Areas of Maintenance: • Maintain 32 miles of roadways and 44 cul-de-sacs • Responsible for approx. 14 miles of recreation path • Responsible for maintaining 11 miles of Frontage Road r - 45 - ' De a~tment Summaries ' • Hand shoveling Village and outlying public areas and walkways -subcontracting out • Replaced average of 100 regulatory and custom signs • Install 30+ banners/year ' 2) Parks & Landscaping: The Parks and Landscaping Program provides development, design, maintenance and management of all Town of Vail parks, playgrounds and open space. Provides landscaping, horticulture, arborist, roadside vegetation management, and turf management services. Provides ' for installation and maintenance of all irrigation systems. • The Division employs 7 fulltime employees and 7.68 summer seasonal. ' (1) Landscape Architect /Parks Supt (1) Landscape Architect (1) Building Specialist ' (2) Landscape/Maintenance Supervisors (2) Maintenance Worker (7.68) Summer maintenance workers * Several of these positions "crossover" in the winter to other Department Divisions such as parking/street and roads/facility maintenance ' • Areas of Maintenance: • Mow (18) different areas totaling over (7) acres ' • 200 + flower beds • 39,000 annuals in 58 different varieties ' • 8,700 perennials in 71 different varieties • 1,500 assorted bulbs t 3) Facilities Maintenance: The Facility Maintenance Program provides the maintenance, repair and replacement of all Town-owned fixed assets. This includes custodial, electrical, carpentry, plumbing, and electronic system support. -46- De artment Summaries , p • The Division employs 20 fulltime employees and 1.38 seasonal employees. (5) Custodians (1) Custodian Supervisor (7) Building/ Mechanical Maintenance (4) Electrical , (2) Carpentry (1) Facilities Manager (1.38) Seasonal maintenance workers , • Facilities Maintained: , Shop/Bus BarnJPW Admin Complex Vail Transportation Center All Town-owned Housing LionsHead Transportation Center Information Centers (2) LionsHead Auxiliary Building ' Park Restrooms (8) Municipal/Police Building Community Development Vail Fire Stations Library Dobson Ice Arena ' Ski Museum Bus Shelters (24) Park StructureslPlaygrounds (9) Snowmelt systems (5-increased area) Fountains (4) Bridges (25) , Lift Stations (2) Donovan Pavilion Fleet Maintenance: The Fleet Maintenance Program provides all maintenance and procurement for over 250 pieces of administrative, leased, specialized, and heavy equipment vehicles, as well as buses and small equipment. Also budgets, controls and directs purchasing, inventory, control and accounting for all repair parts, petroleum, oil, and lubricants. Does in-house body repair, manages fuel contract, the heavy equipment fund budget for vehicle charge backs and operation costs, bid specifications ' and packages for vehicle procurement. • The Department employs 13 fulltime employees (7) Journey Mechanics (1) Lead Mechanic (1} Welder ' (1) Parts Buyer (1) Mechanic Apprentice (1) Fleet Manager ' (1) Department Secretary -47- ' De artment Summaries P ' • Vehicles Maintained: 135 vehicles/heavy equipment - 149 pieces of misc. equipment - 21 trailers, to include: ' (22) 35 foot buses (10) 40 foot low floor buses (3) 25 foot cutaway buses (59) light duty trucks/blazers (7) loaders (1) backhoes (8) med/heavy duty trucks (6) fire trucks (4) sweepers (1) motor grader (2) Saabs (10) Explorers - 8 of which are patrol cars ' (2) Toyota Prius Hybrids Transportation and Parking: The Transportation and Parking Programs provide in-town and outlying public transit ' service, limited charter and special event service, bus shelter program, administers Village Transportation and LionsHead property leasing, bus grant preparation and administration, bus advertising contract, parking structure booth and electronic gate and ticket operations, service ' surveys, parking structure enterprise budget development and statistical reporting functions. • In the winter the Department employs 31 fulltime employees and 60.83 seasonal. (3) bus supervisors ' (22) bus drivers (1) Transit/Parking Manager (1) Office Manager/DOT Compliance Officer ' (3) parking supervisors (1)gate maintenance personnel (35.83) winter seasonal bus drivers (S) summer seasonal bus drivers (18) winter seasonal booth attendants ' (2) winter seasonal hosts *Several of these positions "crossover" in the summer between parking and transit and other ' Department divisions to include landscaping and facility maintenance. • Areas of Service: Intown Shuttle East Vail/Ford Park Golfcourse ' West Vail North West Vail South Sandstone Parking operations at both structures and Ford Park - 48 - Department Summaries Librarv , Mission ' The Vail Public library exists to provide customer driven library services, which empower its users to carry out their individual quests. The library is committed to offering access to entertainment and information resources of many types in a physical and human environment that welcomes, inspires, , and anticipates the needs of guests, residents, businesses, seasonal workers and schools in the Town of Vail. Program Overview The Vail Public Library consists of five programs. Employees often work in more then one area to support library programs. Programs ' The Library Availability and Accessibility Program deals with library policy, budget/accounting issues, library hours, personnel issues, training, schedules, performance measurement, team ' facilitation, electronic resources, relations with other TOV departments and major consortium vendors. Administrative responsibilities are handled within this group. The Product Access Program deals with the purchase, processing, display and access of books, ' audio CD's, MP3 s, DVD's and videos. Through ongoing inventory and customer driven collection selection, items are weeded, purchased and replaced. This group makes items available to the public as soon as possible. They manage the adult and children's areas of the library and oversee the holdings database by removing damaged products, tagging products with database malfunctions and through quality control methods provide accurate public access data. t The Circulation Services Program is the regulating component of the library. This division verifies , items that are checked out or returned to the library collection. They perform the tasks of validating user credentials and collecting fines. This program schedules the community room and art shows . The Information Retrieval Program has been established to provide consistent, timely, and ' specialized knowledge of information channels. The goal is to provide opportunities for customers to become self-sufficient library users. Also, as primary greeters, this team makes the first ' impression on visitors and locals who call into or enter the library. Youth Services and Programming organizes schedules, and implements the youth programs and ' adult programs in the library. Staff coordinates activities with agencies such as local schools and day care centers. They work with local nonprofits such as the Vail Symposium to coordinate the Adult Speaker Series, Bravo! Vail Valley Music Festival, and a summer children's series. ' -49- ' TOWN OF VAIL 2007 BUDGET NET REVENUE SUMMARY 2006 Change from 2006 Amended 2007 2006 Amended Budget Budget Budget Budget Tazes: - Retail Sales Taxes 15,576,100 17,200,000 17,050,000 -0.9% Public Accomodations Tax Property & Ownership Tax 2,914,000 2,929,068 3,007,998 2.7% ' Ski Lift Tax 2,620,000 2,800,000 2,890,000 3.2% Franchise Fees & Penalties 819,000 819,000 807,000 -1.5% Real Estate Transfer Tax 6,175,000 5,500,000 8,179,952 48.7% Total Taxes 28,104,100 29,248,068 31,934,950 9.2% ' Licenses and Permits: Construction Fees 1,856,775 3,461,775 1,809,750 -47.7% Recreation Amenities Fees 125,000 125,000 125,000 0.0% Contractors Licenses 32,000 32,000 30,000 -6.3% ' Business License Fees 304,000 304,000 304,000 0.0% Other Permits and Licenses 47,800 47,800 43,800 -8.4% Total Licenses and Permits 2,365,575 3,970,575 2,312,550 -41.8% Intergovernmental Revenue: County Sales Tax 495,500 545,500 547,200 0.3% County Road & Bridge Tax 450,000 485,000 450,000 -7.2% Additional Motor Vehicle Regis. Tax 26,000 26,000 26,000 0.0% Cigarette Tax 75,000 75,000 75,000 0.0% ' Highway User's Tax 175,000 175,000 175,000 0.0% Health Inspection Contract 12,500 12,500 10,000 -20.0% Lottery Revenue 20,000 20,000 20,000 0.0% Other State & Federal Grants 846,484 2,275,344 - -100.0% Other County Revenue 250,000 500,000 - -100.0% ' E911 Board 473,074 488,465 563,654 15.4% Total Intergovernmental Revenue 2,823,558 4,602,809 1,866,854 -59.4% Transportation Centers Parking Fees 3,248,000 3,918,000 3,600,380 -8.1% ' Charter Bus Service 50,000 100,000 85,000 -15.0% Total Transportation Centers 3,298,000 4,018,000 3,685,380 -8.3% Charges for Services: Mgt. Fee -Vail Local Housing Authority 1,200 1,200 1,200 100.0% ' Mgt. Fee -Vail Local Marketing District 16,400 16,400 16,900 3.0% Out of District Fire Response 15,000 15,000 29,727 98.2% Police Alarm Monitoring Fees 55,000 55,000 50,000 -9.1 Dispatching Contracts 864,376 864,376 901,858 4.3% ' Other Charges, Services, & Sales 218,775 218,775 182,525 -16.6% Total Charges for Services 1,170,751 1,170,751 1,182,210 1.0% Fines & Forfeits _ 195,000 248,000 201,500 -18.8% Earnings on Investments 337,500 839,500 833,200 -0.8% ' Miscellaneous: Rentallncome 1,035,348 1,075,348 1,065,725 -0.9% Employee Insurance Contributions 248,600 236,100 241,600 2.3% Other 375,780 1,995,079 339,231 -83.0% ' Total Miscellaneous 1,659,728 3,306,527 1,646,55& -50.2% TOTAL ANNUAL REVENUES 39,954,212 47,404,230 43,663,200 -7.9% -50- TOWN OF VAIL 2007 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND Budget 2007 2008 2009 2010 2011 Revenue Local Taxes: Sales Tax Split b/t Gen'I Fund & Capital Fund 63/37 65/35 65/35 65/35 65/35 Sales Tax 10,741,500 11,895,000 12,675,000 13,260,000 13,845,000 Property and Ownership 3,007,998 3,335,000 3,469,000 3,831,000 3,931,000 Ski Lift Tax 2,890,000 3,005,600 3,125,800 3,250,800 3,380,800 Franchise Fees, Penalties, and Other Taxes 807,000 835,200 864,400 894,700 926,000 Licenses & Permits 1,883,550 1,535,000 1,460,000 1,310,000 1,370,000 Intergovernmental Revenue 1,283,200 1,328,100 1,374,600 1,422,700 1,472,500 Transportation Centers 3,685,380 3,814,400 3,947,900 4,086,100 4,229,100 Charges for Services 752,856 779,200 806,500 834,700 863,900 Fines & Forfeitures 201,500 208,600 215,900 223,500 231,300 Earnings on Investments 425,000 457,700 443,700 439,200 435,500 Rental Revenue 754,908 781,300 808,600 836,900 866,200 Miscellaneous and Project Reimbursements 70,000 72,500 75,000 77,600 80,300 Total Revenue 26,502,892 28,047,600 29,266,400 30,467,200 31,631,600 %age increase from prior year -1.5°/ 5.8% 4.3% 4.1 % 3.8% Expenditures Salaries 12,099,741 13,022,200 13,673,200 13,766,400 14,454,700 Benefits 4,240,927 4,535,540 4,762,320 4,768,240 5,006,660 Subtotal Compensation and Benefits 16,340,668 17,557,740 18,435,520 18,534,640 19,461,360 %age increase from prior year 6.5% 7.4°/ 5.0% 0.5% 5.0 Contributions and Special Events 1,176,664 1,217,800 1,260,400 1,304,500 1,350,200 All Other Operating Expenses 5,974,016 6,360,000 6,704,000 6,948,000 7,201,000 Heavy Equipment Operating Charges 1,946,418 1,961,200 2,049,900 2,142,700 2,239,700 Heavy Equipment Replacement Charges 631,723 675,000 675,000 685,000 700,000 Dispatch Services 512,427 561,200 584,600 612,000 641,300 Total Expenditures 26,581,916 28,332,940 29,709,420 30,226,840 31,593,560 %age increase from prior year 2.6% 6.6 % 4.9 % 1.7 % 4.5 Revenue Over (Under) Expenditures (79,024) (285,340) (443,020) 240,360 38,040 Beginning Fund Balance 12,664,969 12,585,945 12,300,605 11,857,585 12,097,945 Ending Fund Balance $ 12,585,945 $ 12,300,605 $ 11,857,585 $ 12,097,945 $ 12,135,985 As % of Annual Revenue 47% 44% 41 % 40% 38% Assumptions: Revenue includes impact of redevelopment projects underway or approved for a building permit Expenditures include temporary positions for redevelopment through 2009; West Vail fire station staffing beginning in 2008 and operations in 2009; and heat for Meadow Drive and LionsHead beginning in 2008; additional costs for Village loading and delivery beginning in 2008. -51- TOWN OF VAIL 2007 BUDGET CAPITAL PROJECTS FUND SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE Budget 2007 2008 2009 2010 2011 Project Information Revenue Sales Tax $ 6,308,500 $ 6,405,000 $ 6,825,000 $ 7,140,000 $ 7,455,000 35% of total sales tax allocated to Capital Projects 2008-2001 Federal Grant Revenue 4,900,000 510,000 600,000 600,000 Bus replacements & Intermodal site in 2008 Lease Revenue 187,800 187,800 188,550 192,300 192,300 Lease revenue from City Market & employee housing Earnings on Investments and Other 43,000 11.000 17,000 20.000 20,000 Total Revenue 6,539,300 11,503,800 7,540,550 7,952,300 8,267,300 Expenditures Equipment Purchases Document Imaging 97,000 40,000 40,000 48,000 48,000 OCE maintenance, software upgrades, contract position Software 8~ Hardware Upgrades 72,000 43,000 52,000 78,000 50,000 Comm Dev Interactive Permit software 65,000 Allows customers to order inspections and review results online Network upgrades/new UPS for computer room 45,000 Web Page Development/Ecommerce 20,000 12,000 12,000 20,000 12,000 Internet security & application interfaces Eagle County CAD / RMS Project 92,500 50,000 50,000 100,000 50,000 County wide Computer Aided Dispatch/Records Mgmt System Parking Equipment Replacement 400,000 07 refurbish Aerial pumper & 50% remainder of new truck; '08 refurbish Fire Truck 588,000 520,000 546,000 extracation equip Jail Video System Upgrade 12,000 Police Radio AMP in parking structures 50,000 Allows for radio coverage in lower levels of parking structures; safety issue Heavy Duty Tire changer 17,500 Replace 22-year old equipment Copier for Comm Dev 17,000 Replace Buses 3,854,200 143,400 2,199,600 1,203,400 800 MHz radio system 495,500 227,000 Replacement of existing radios for PW, Fire, PD Vehicle Expansion 44.800 07 CEO vehicle & truck for Public Works Subtotal Equipment Purchases 1,120,800 5,014,700 924,400 2,445,600 1,909,400 , Capital Maintenance Bus Shelter Replacement 30,000 10,000 30,000 30,000 31,000 Capital Street Maintenance 830,000 1,625,000 1,505,000 1,510,000 1,245,000 Preventive maint., patching, overlays; Intergovernmental agreement with CDOT Parking Structure Improvements 455,000 935,000 480,000 540,000 910,000 Various Pking Structure Improv,'07 elevator replacmnt General Facility Improvements 446,000 400,000 755,000 970,000 500,000 Various Facility Capital Improv., '07 re-roof MV Fire Station,'OS re-roof E. Vail Fire Station,'09 re-roof Library. Fire suppression in computer rooms 35,500 Subtotal Capital Maintenance 1,796,500 2,970,000 2,770,000 3,050,000 2,686,000 Street Reconstruction Neighborhood Road Reconstruction 2,215,000 6,240,000 6,940,000 Overhaul residential streets Neighborhood Bridge Reconstruction 1,750,000 1,750,000 Overhaul residential bridges Frontage Road -Ford Park 4,200,000 Subtotal Street Reconstruction - - 3,965,000 7,990,000 11,140,000 Buildings & Improvements Fire infrastructure improvements 2,000,000 975,000 Masterplan Costs/Design/W. Vail Fire Station contingent on the ability to fund operations. Remodel of Main Vail Station Building Remodels 50,000 55,000 61,000 Fiber Optics in Buildings 15,000 15,000 15,000 15,000 Cabling /Network Infrastructure Municipal Building 2,400,000 HVAC and other renovations LH Information Center Renovation 550,000 Creekside Housing Improvements 60.000 588.000 Subtotal Bldgs /Improvements 2,065,000 990,000 70,000 75,000 3,599,000 . _52_ TOWN OF VAIL 2007 BUDGET CAPITAL PROJECTS FUND SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE Budget 2007 2008 2009 2010 2011 Prolectlnformation , Streetscape Projects West & East Meadow Drive 1,100,000 1,720,000 Construct streetscape, drainage, lighting, public art, landscaping East Meadow Drive-Streetscape Heat 1,180,000 Subtotal Streetscape Projects 2,280,000 1,720,000 - - - Housing Program Buy-Down Program 100,000 100,000 100,000 100,000 100,000 Net cost of deed restricted units for resale Timber Ridge Debt Service Guarantee '06 funds will carry to '07 Subtotal Housing Program 100,000 100,000 100,000 100,000 100,000 LionsHead Redevelopment Intermodal Site _ 4.000.000 _ Federal funding included in revenue Subtotal LionsHead Redevelopment - 4,000,000 - - - Other Improvements TOV Strategic Planning 150,000 50,000 Including Village, LionsHead and West Vail Street Light Improvement Program 75,000 75,000 75,000 75,000 75,000 Add new street lights and refurbish residential lighting program I-70 Noise 250,000 250,000 250,000 250,000 250,000 Bio-Mass Study 50,000 E. Vail Radio Tower 5,000 5 000 25.000 8,000 Tower used for dispatch systems Subtotal Other Improvements _ 525,000 325,000 330,000 400,000 333,000 - Total before Financing 7,887,300 15,124,700 8,159,400 14,060,600 19,767,400 W. Vail Station Bonds 2,000,000 Certificates of Participation (GOP's) 25 year term Main Vail Renovations Bonds 925,000 (GOP's) 15 year term W. Vail Station Debt Service (57,213) (164,425) (162,450) (165,425) (165,425) Main Vail Renovations Debt Service (31,914) (153,828) (151,173) (151,173) Transfer for Debt Service (2,322,497) (2,321,825) (2,320,363) (2,317,803) (2,323,004) To fund debt service on all existing Town bonds Total Financing (379,710) (1,593,164) (2,636,6411 (2,634,401) (2,639,602L Revenue Over (Under)Expenditures (1,727,710) (5,214,064) (3,255,491) (8,742,701) (14,139,702) Beginning Fund Balance 3,151,373 1,423,663 (3,790,401) (7,045,892) (15,788,593) Ending Fund Balance $ 1,423,663 $ (3,790,407) $ (7,045,892) $ 115,788,593) $ 129,928,295 -53- ~ ~ ~ ~ ~ r ~ ~ ~ ~ ~ r ~ ~ r ~ ~ TOWN OF VAIL 2007 BUDGET Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures 2007 2008 2009 2010 2011 Projectlnformation REVENUE Real Estate Transfer Tax $ 8,179,952 $ 7,048,300 $ 6,825,400 $ 7,301,200 $ 6,888,300 Federal Grant - Grant award for TimberRidge-Buffehr Crk road seperation Golf Course Lease 123,018 126,708 130,509 133,800 137,100 Lottery Revenue 20,000 20,000 20,000 20,000 20,000 Project Reimbursements VRD ADA compliance & Greenplay, Cascade Village, Holy Cross, 150,000 Seibert contributions Earnings on Investments and Other 57,000 65,000 75,000 77,300 79,600 Recreation Amenity Fees 125,000 25,000 25.000 25.000 25,800 Total Revenue 8,654,970 7,285,008 7,075,909 7,557,300 7,150,800 EXPENDITURES Annual Maintenance RETT Management Fee 408,998 352,415 341,270 365,060 344,415 Management fee remitted to the General Fund Rec. Path Capital Maintenance 216,300 222,789 229,473 236,357 243,448 Capital maintenance of the town's rec. path system Alpine Garden Support 54,080 56,243 58,493 58,493 58,493 Tree Maintenance 87,000 60,000 60,000 65,000 65,000 Tree health within the town; spraying, removing, new trees Forest Health Management 250,000 250,000 250,000 250,000 250,000 Pine beetle mitigation in conjunction w/ VA & forest service Street Furniture Replacement 20,000 20,000 20,000 25,000 25,000 Additions and replacement of street furniture Black Gore Creek Sand Mitigation 100,000 100,000 100,000 100,000 100,000 Park, Path & Landscape Maintenance 1,260,802 1.253,900 1,360,453 1,401,267 1,510,185 Ongoing path, park and open space maintenance, project mgr Subtotal Maintenance 2,397,180 2,315,347 2,419,689 2,501,177 2,596,541 Recreation Path/Trail Development Katsos Ranch 750,000 Resurface rec path from Sunburst to E. Vail TimberRidge-Buffehr Crk Rd Separation 675,000 LionsHead to Meadow Bridge 202,500 Streamwalk & Safety Improvemetns 225,000 Trailhead Development 21,000 22,100 23,200 - Improve trailheads Meadow Drive Streetscape 920,000 1,250,000 Frontage Road Bike Traii Construct widened 6' shoulders along all frontage roads; first 1,275,000 675,000 715,100 - priority is Blue Cow Chute to East Vail Subtotal Pathways 2,366,000 2,772,100 900,700 715,100 - Capital Maintenance ADA Compliance w/ VRD 50,000 Shared costs with VRD -recreational facilities VRD Agreements/Recreation Master Planning 50,000 50,000 Dobson Roof Replacement 500,000 - Red Sandstone Park -Per Safety Pian 58,000 386,000 Ford Park Safety Improvements 304,000 Park Capital Maintenance 100,000 105,000 110,000 115,000 90,000 To maintain playgrounds, restrooms, etc. Landscape Medians 570,000 Frontage road near Solaris Turf Topdresser 12,000 Bear Proof Containers 180,000 -54- TOWN OF VAIL 2007 BUDGET Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures 2007 2008 2009 2010 2011 Projectlnformation Greenhouse 100,OOD New and expanded greenhouse Dobson Ice Arena 77,200 700,000 45,000 80,000 Tennis Center Improvements 56,000 62,000 80,000 Golf Course & Clubhouse Improvements 468,900 100,000 252,541 350,000 per council 12/5/06, delete '07 projection until a better estimate is available Nature Center 140,000 Subtotal Capital Maintenance 1,176,000 1,149,100 1,410,000 936,541 520,000 Art in Public Places (AIPP) Public Art 75,000 75,000 75,000 80,000 80,000 Sculpture & other artwork managed by Art in Public Places program Project Management 66,000 62,167 64,032 65,953 67,932 AIPP salary and operating expenses Subtotal AIPP 141,000 137,167 139,032 145,953 147,932 Park Development LionsHead Park 139,000 928,000 Booth Creek Park Redevelopment 422,000 Reconstruct park Public Restrooms 420,000 W. Meadow Drive & Vail Road Skate Park Per council's request 10/19/04; '06 funds $400K will carry to '07 Booth Creek Park Redevelopment 2,800,000 Reconstruct playground & park Ford Park Master Plan-Improvements 100,000 1,500,000 1,575,000 1,650,000 Resulting from Recreation Master plan (parking, recreation bldgs) Left entry lane; Re-master Ford Park Subtotal Park Development 661,000 2,848,000 1,575,000 1,650,000 2,800,000 Environmental Sustainability 250,000 250,000 250,000 250,000 250,000 Staffing and project costs Open Lands Open Space Acquisition - - - - - '06 funds will carry to '07 Subtota! Open Lands - _ _ _ Total Expenditures 6,991,180 9,471,714 6,694,421 6,198,771 6,314,473 Revenue Over (Under) Expenditures 1,663,790 (2,186,706) 381,489 1,358,529 836,327 Beginning Fund Balance 4,444,006 6,107,796 3,921,090 4,302,579 5,661,108 Ending Fund Balance $ 6,107,796 $ 3,921,090 $ 4,302,579 $ 5,661,108 $ 6,497,435 -55- ~ ~ ~ ~ ~ ~ I~ i ~ ~ ~ ~ i ~ ~ ~ ~ ~ ~ TOWN OF VAIL 2007 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND 2007 Budget 2008 2009 2010 2011 Revenue Town of Vail Interagency Charge $ 2,578,141 $ 2,636,200 $ 2,724,900 $ 2,827,700 $ 2,939,700 Insurance Reimbursements & Other 37,900 38,800 39,800 40,800 41,800 Earnings on Investments 8,000 9,000 9,000 9,250 9,500 Equipment Sales and Trade-ins 49,330 142,150 118,310 89,440 250,280 Total Revenue 2,673,371 2,826,150 2,892,010 2,967,190 3,241,280 Expenditures Salaries & Benefits 926,331 972,600 1,021,200 1,072,300 1,125,900 Operating, Maintenance & Contracts 987,873 1,027,400 1,068,500 1,111,200 1,155,600 Capital Outlay 671,300 757,500 762,300 644,300 1,173,400 Total Expenditures 2,585,504 2,757,500 2,852,000 2,827,800 3,454,900 Revenue Over (Under) Expenditures 87,867 68,650 40,010 139,390 (213,620), Beginning Fund Balance 1,292,685 1,380,552 1,449,202 1,489,212 1,628,602 Ending Fund Balance $ 1,380,552 $ 1,449,202 $ 1,489,212 $ 1,628,602 $ 1,414,982 -56- ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ r ~ ~ TOWN OF VAIL 2007 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 2007 Budget 2008 2009 2010 2011 Revenue E911 Board Revenue $ 563,654 $ 589,000 $ 615,500 $ 643,200 $ 672,100 Interagency Charges 901,858 922,200 960,600 1,005,700 1,053,900 Town of Vail Interagency Charge 512,427 561,200 584,600 612,000 641,300 Earnings on Investments E911 BOARD Capital Grant Project Reimbursements Other Transfer from General Fund Total Revenue 1,977,939 2,072,400 2,160,700 2,260,900 2,367,300 Expenditures Salaries 8~ Benefits 1,470,322 1,543,800 1,621,000 1,702,100 1,787,200 Operating, Maintenance ~ Contracts 475,119 491,700 508,900 526,700 545,100 Capital Outlay 50,000 15,000 15,500 16,000 16,600 Total Expenditures 1,995,441 2,050,500 2,145,400 2,244,800 2,348,900 Revenue Over (Under) Expenditures (17,502) 21,900 15,300 16,100 18,400 Transfer to Capital Projects Fund Beginning Fund Balance 329,044 311,542 333,442 348,742 364,842 Ending Fund Balance 311,542 333,442 348,742 364,842 383,242 -57- TOWN OF VAIL 2007 BUDGET ' SUPPLEMENTAL SCHEDULE OF LEASE PURCHASE AGREEMENTS For 2007, the Town of Vail has no lease purchase agreements outstanding. -58- ORDINANCE N0.28 SERIES OF 2006 ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND ' LIAB{CITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR JANUARY 1, 2007 THROUGH DECEMBER 31, 2007 WHEREAS, in accordance with Article IX of the Charter of the Town of Vail, Colorado, the Town Manager prepared and submitted to the Town Council a proposed ' long-range capital program for the Town and a proposed budget and financial plan for all Town funds and activities for the fiscal year; and WHEREAS, it is necessary for the Town Council to adopt a budget and financial plan for the 2007 fiscal year, to make appropriations for the amounts specified in the ' budget; and 1 NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: 1. The procedures prescribed in Article IX of the Charter of the Town of Vail, Colorado, for the enactment hereof, have been fulfilled. 2. Pursuant to Article IX of the Charter, the Town Council hereby makes the ' following annual appropriations for the Town of Vail, Colorado, for its fiscal year beginning on the first day of January, 2007, and ending on the 31 ~ day ' of December, 2007: FUND AMOUNT ' General Fund $26,581,91.6 Capita{ Projects Fund 10,267,010 Real Estate Transfer Tax Fund 6,991,180 ' Vaii Marketing Fund 295,200 Debt Service Fund 2,324,599 1 Heavy Equipment Fund 2,585,504 Health Insurance Fund 2,516,700 Dispatch Services Fund 1,995,441 ' Conference Center Fund 0 Total Before InterFund Transfers 53,557,550 Interfund Transfers (8,103,469) Net Expenditure Budget _ $45,454,081 Ordinance No. 28, Series of 2006 - 5 9 - E . ~ , 3. The Town Council hereby adopts the full and complete Budget and Financial ' Plan for the 2007 fiscal year for the Town of Vail, Colorado, which are incorporated by reference herein and made part hereof, and copies of said public records shall be made available to the public in the Municipal Building of the Town. This Ordinance shall take effect five (5) days after publication following the final passage hereof. ' 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is . for any reason held to be invalid, such decision shall not affect the validity of the ' remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the f<~ct that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 5. The Town Council hereby minds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. ' 6. The repeal or the repeal anti reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has ' accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under ' ~ or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive arty provision or any ordinance previously repealed or superseded unless expressly stated herein. 7. All bylaws, orders, resolutic?ns, and ordinances, or parts thereof, inconsistent ' herewith are repealed to the extent only of such inconsistency. This repealer shall nat be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED ' PUBLISHED ONCE iN FULL, this 21st day of November, 2006. A public hearing shall be held hereon on the 5th day of December, 2006, at 6:00 pm at the regular meeting of ' the Town Council of the Town of Vail„ Colorado, in the Municipal Building of the.Town. ~9 Rod Slifer, Mayor t~ ~Q,q~Coreh q~naldsori, Town Clerk -60- ~ Ordinance No. 28, Series of 2006 READ AND APPROVED AS AMMENDED ON SECOND READING AND ORDERED ' PUBLISHED IN FULL this 5th day of December, 2006. ~p•W N ~Q'c~ • ~ ~~Rad Siifer, (4dayor 1 . ATTEST: `O •••••~*r• R1~D4 .~L~ore~i Donaldson; Town` Clerk 1 1 1 r 6 Ordinance No. 28, Series of 2006 -61- 's ' --y ORDINANCE N0.32 SERIES OF 2006 AN ORDINANCE PROVIDING F017: THE LEVY ASSESSMENT AND COLLECTION OF TOWN AD VALOREM PROPERTY TAXES DUE FOR t t1L+' 2006 TAX YEAR AND PAYABLE IN THE 2007 FISCAL YEAR. ' WHEREAS, it is necessary for the Town Council to provide for the levy, assessment and collection of Town ad valorem Y~..rertY taxes due for the 2006 year and payable in the 2007 ' fiscal year. NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: 1. For the purpose of defraying part of the operating and capital expenses of the Town of Vail, Colorado, during its 2007 fiscal year, the Town Council hereby levies a property tax of 4.69000 mills upon each dollar of the total assessed valuation of $607,150,030 for the ' 2006 tax yeax of all taxable property within the Town, which will result in a gross tax levy of $2,852,998 calculated a,s follows: Base mill levy 4.690 $2,847,534 Abatement levy .009 5.464 ' Total mill levy = 4.6~ ~2 $52~ Said assessment shall be duly made by the County of Eagle, State of Colorado, as directed by the Colorado Revised Statutes (1973 as amended), and as otherwise required bylaw. 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. ' ~ Ordinance 32, Series of 2006 - 62 ' ~ 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated ' herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore ' repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 21st day of November, 200b. A public hearing shall be held hereon at 6 P.M. on the 5th day of December,,2006, at the regular meeting of the Town Council ' ofthe Town of Vail, Colorado, in the Municipal Building of the Town. Slifer Ma or: • ~ ~ ~ Y Ai i~ST '~,Z1 s9 C •r ? ~ y lei ~onaldson, Town Clerk ~~q d4 READ AND APPROVED AS AMENDED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 5~' day of 1:?ecember, 2006. ' Rod Slifer, Mayor ' A i 'T: ~ N pF ore Donaldson, Town Clerk ,`Q •••••••••'•~'9i ' • • SEAL • Ordinance 32, Series of 2006 ~1 ~Q•~.~ ~ r10 . -63- r ' MEMORANDUM TO: Vail Local Marketing District Board FROM: Kathleen Halloran DATE: November 28, 2006 t RE: VLMD Bud et Messa e g g ' The 2007 Vail Local Marketing District (VLMD) budget is prepared on a modified accrual basis. The proposed revenue budget is $1,690,000 and the proposed expenditure budget $1,690,000. The fund balance is 34% of revenue by the end of 2007. Prim revenue for the VLMD is a 1.4% tax levied on lod 'n revenues within the ~'Y ~ g Town of Vail. Lodging tax receipts are budgeted at $1,690,000 for 2007. This is an increase of $50,000 or 3% from the 2006 ammended budget. The lodging tax revenue budgets have been held flat in prior years, and a conservative increase was projected for 2007. The projected lodging tax revenue for 2006 is $1,640,000 compared with a budget ' of $1,640,000. ' Funds received by the VLMD are used to market the shoulder and summer seasons within the Town of Vail. The 2007 expenditures of $1,690,000 represent a decrease of $79,082 or (4.4)% from the current year amended budget. -64- ' ~ RESOLUTION N0.23, SERIES 2006 A RESOLUTION APPROVING A BUDGET AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES AND LIABILITIES OF THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL YEAR JANUARY 1, 2007 THROUGH DECEMBER 31, 2007. WHEREAS, the Town Council received and approved the operating plan and ' budget for the fiscal year 2007 on December 5, 2006; and WHEREAS, in accordance with CRS section 29-1-106 a notice of budget hearing has been published; and ' WHEREAS, notice of this public hearing to consider the adoption of the proposed Vail Local Marketing District budget was published in the VAIL DAILY on the 28th day of November, 2006; and ' NOW THEREFORE, LET IT BE RESOLVED by the Vail Local Marketing District of Vail, Colorado, as follows: The Vail Town Council approves the submitted budget and appropriates $1,690,000 marketing related expenditures beginning on the first day of January, 2007, and ' ending on the 31st day of December, 2007. ' Attested: Signed: / Rodney E.'~lifer, M yor ` ~.p: • . ,SEAL .coLO~~ , ' Vail Local Marketing District 2007 Budget ' Zoos Zoos 200 2005 Original Amended Proposed Actual Budget Budget Budget Income 310 • Lodging Tax 1,711,743 1,640,000 1,640,000 1,690,000 399 • Interest Income 6,541 ' Totallncome 1,718,284 1,640,000 1,640,000 1,690,000 Expense s301 -Destination Advertising 131,347 - 138,000 ' s302 • Front Range 6302.OS • Advertising 185,466 304,077 318,246 342,000 6302.07 • Partnerships 34,825 40,000 40,000 40,000 ' Total s302 • Front Range 220,290 344,077 358,246 382,000 s303 • Groups and Meetings 271,517 315,430 304,828 267,000 ' s304 • Public Relations Expenses 68,354 85,000 79,992 92,500 6305 • Fulfillment 7,066 10,000 8,735 5,000 s306 • Photography 15,525 65,000 69,463 57,000 s307 • Research 51,165 45,000 39,073 27,000 ' s310 • Admin Miscellaneous 4,078 5,000 3,530 5,000 6311 • Database Mgmt & Direct Maii 67,564 84,000 66,127 6,000 s314 • Collateral 26,282 45,000 10,222 24,000 ' 6315 • Web & Email Marketing 67,118 23,000 27,141 58,000 s31s • Events 30,000 50,000 50,000 53,000 6317 • Cross Sell 21,527 152,600 137,708 3,500 6400 • Contingency 20,000 - 30,800 ' 7000 • Professional Fees 7001 • Legal and Accounting 20,134 18,000 18,000 16,900 7003 • Advertising Agent Fees 84,000 55,260 60,165 84,000 7004 • Media Agency Fees 20,000 20,000 20,000 20,000 ' 7007 • Marketing Coordination-WCTB 119,822 114,800 114,800 118,300 7008 • PR -Professional Fees 100,000 75,000 75,000 75,000 7009 • Web Site 37,250 100,000 116,052 77,000 ' 7010 • Strategic Advisory Fess 30,000 40,000 35,000 7011 • Partnership 47,250 30,000 30,000 30,000 7012 • Air Service 20,000 20,000 20,000 7013 • Concierge Program 20,000 20,000 28,000 ' 7014 • TOV Loan Repayment 100,000 100,000 100,000 37,000 Total 7000 • Professional Fees 528,456 583,060 614,017 541,200 ' 8000 • Interest Expense Total Expense 1,510,289 1,827,167 1,769,082 1,690,000 Net Income 207,99s (187,167) (129,082) - ' Beginning Fund Balance 488,899 500,227 696,895 567,813 Ending Fund Balance" 696,895 313,060 567,813 567,813 `Includes TOV Capital Contribution 137,000 37,000 37,000 - t ' -66- MEMORANDUM ' TO: Vail Reinvestment Authority Commissioners ' FROM: Judy Camp Treasurer DATE: November 30, 2006 RE: Vail Reinvestment Authority Budget Message The Vail Reinvestment Authority (VRA) was created on November 4, 2003 following approval of a resolution by the Vail Town Council to create an urban renewal authority. On December 16, 2003, the Commissioners adopted by-laws and entered into a cooperative agreement between the Town of Vail and the VRA for administrative ' services. Primary revenue for the VRA in 2004 through 2006 was reimbursement from developers, including Vail Resorts, Inc., and Solaris for legal and other costs related to establishing the Vail Reinvestment Authority and executing redevelopment plans within the Town of Vail, In 2007, the proposed expenditure budget of $25,000 includes: $15,000 for reimbursable legal fees associated with the Solaris project; $9,250 for legal and professional fees associated with establishing and implementing tax increment financing (TIF); and $750 management fee to be paid to the Town of Vail based upon 5% of revenue from the Solaris developer. No property tax revenue is anticipated in 2007; however, in future years, revenue to support public infrastructure improvements in the ' urban renewal area will be generated from TIF. The 2007 Vail Reinvestment Authority (VRA) budget is prepared on a cash basis. -d7- r ' RESOLUTION N0.2 SERIES OF 2006 ' VAIL REINVESTMENT AUTHORITY ' A RESOLUTION ADOPTING A BUDGET AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND LIABILITIES OF THE VAIL REINVESTMENT AUTHORITY FOR ITS FISCAL YEAR JANUARY 1, 2007 THROUGH DECEMBER e 31, 2007. WHEREAS, the Vail Reinvestment Authority Commissioners received the operating budget for the fiscal year 2007 on November 30, 2006; and WHEREAS, in accordance with CRS section 29-1-106 a notice of budget hearing has been published; and WHEREAS, notice of this public hearing to consider the adoption of the proposed Vail ' Reinvestment Authority budget was published in the VAIL DAILY on the 1St day of December, 2006; and ' NOW, THEREFORE, LET IT BE RESOLVED by the Vail Reinvestment Authority of Vail, Colorado, as follows: ' The Vail Reinvestment Authority adopts the submitted budget and appropriates $25,000 for expenditures beginning on the f rst day of January 2007 and ending on the 31St day of December 2007. ' Atte d: Signed: ' Zemler, Secretary Rodney E.~Slifer, Chairman 1 ' -68- ' VAIL REINVESTMENT AUTHORITY 2006 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE ' 2006 2007 2005 2006 Amended Proposed Actual Budget Budget Budget ' Revenue Property Tax - - - - Project Reimbursement $ 30,379 $ $ 26,250 $ 15,750 Earnings on Investments 206 Total Revenues 30,585 - 26,250 15,750 Expenditures Professional Fees 29,187 5,000 30,000 25,000 ' Management Fee 1,447 Total Expenditures 30,634 5,000 30,000 25,000 Revenue Over (Under) Expenditures (49) (5,000) (3,750) (9,250) B inni Fund Balance 1,252 26,101 26,203 22,453 eg ng Working Capital Loan -Town of Vail 25,000 - - ' Ending Fund Balance $ 26,203 $ 21,101 $ 22,453 $ 13,203 t -69-