HomeMy WebLinkAbout2007-08-07 Support Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
11:30 A.M., TUESDAY, AUGUST 7, 2007
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
Town Council will be provided lunch.
1. Warren Campbell ITEM/TOPIC: PEC/DRB Update. (15 min.)
2. Kathleen Halloran ITEMITOPIC: Long-term Capital plan. (30 min.)
Judy Camp
ACTION REQUESTED OF COUNCIL: Listen to staff presentation
and provide comments.
BACKGROUND RATIONALE: Capital maintenance and
replacements will be a major portion of the five-year plans
included in the 2008 budget process.
STAFF RECOMMENDATION: None -information only.
3. Greg Hall ITEMlTOPIC: Discuss the purchase of six hybrid electric buses
from Giltig Corporation. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve/ Deny Purchase
of six transit buses.
BACKGROUND RATIONALE: The Town has acquired
permission to purchase six additional 40' low floor hybrid buses
from the San Joaquin Regional Transit District. This is the same
group from whom we ordered our second low floor hybrid in June.
Their contract has an "options" clause that allows the purchase
of additional coaches which they can allow other transit agencies
to participate in. The price for each coach is $ 515,771, the same
price we received in June for a total contract price for the six
buses of $3,094,626. The town has secured one Federal
Transportation Authority grants (2007) of approx. $432,600 for a
net cost to the town of $2,662,026.
The six buses that are being replaced are 1996 model years and
are the original in-town low floor Neoplan buses. The FTA's
minimum life expectancy is 12 years for a bus. These buses will
bring the number of in-town hybrid buses up to eight with two
more scheduled for replacement in 2011. The delivery of the
buses and the expenditure is one year from the contract signing.
Future Federal Transit Authority grant funding FY 2008, 2009, and
2010 has been identified by the town for our transit center. The
town is expecting somewhere close to $5.6 million over the three
year period. While we are receiving dollars for a transit facility, bus
replacement grants are not allowed by the Colorado transit
Coalition.
STAFF RECOMMENDATION: Purchase six transit buses from
Gillig Corporation.
4. Greg Hall ITEMl1'OPIC: Discuss the purchase of replacement parking
structure gate, fee equipment, and software. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve /Deny Purchase
of parking gate equipment.
BACKGROUND RATIONALE: The parking equipment in the two
garages was purchased in 1998. This is only the gate and ticket
equipment and not the pay and display equipment. Parking
equipment in general in Vail has lasted typically 7-9 years. An
eight year replacement would be 2006. The town had anticipated
the replacement of the Lionshead parking equipment with the
redevelopment of the conference center site. Replacing the
Village garage at the same time as all hardware and software
needs to be compatible. Since this vote failed, we then saw a
possibility of the replacement of the outdated equipment with the
completion of the redevelopment of the Lionshead parking
structure if we could wait. Over the past year two things have
become apparent. The final completion of the Lionshead structure
is further off than was originally anticipated and this past winter
season we had significantly more breakdowns than the winter
prior. The breakdowns were of the magnitude where we had lanes
go out for weeks on end waiting for parts and service calls.
Currently the parking equipment is budgeted in the capital budget
in 2009. We have solicited quotes for replacement. Five proposals
were received. A selection committee comprised of parking,
finance and !T personnel was formed and the various venders
were interviewed and the proposals were rated. Input was also
obtained from Open Hospitality's parking consultant. It is staff's
recommendation to move ahead the 2009 capital expenditure to
2007 and award the parking equipment contract to DGO/Federal
APD for $390,348. Awarding the contract allows for installation
and testing to be completed before the winter season. The
contract allows the connection of our two outlying lots to be
connected to the main control computer. Credit card hatching will
be significantly updated and be performed on one computer line
verses eight. The paper passes will be replaced with cards with
micro chips and proximity readers. Vail Resorts is testing limited
micro chip passes .this year and we could in the future have
integrated passes. If we don't replace the equipment until 2009,
we will have an increase in the operating budget over the next two
years of $25,000-$40,000 each year. The amount of time
equipment is down could be weeks like this last winter verses a
day or two A final factor is when the Lionshead structure is to be
finished in 2013, it will be time for another replacement of parking
equipment which the developer currently has in his budget.
STAFF RECOMMENDATION: Purchase the parking gate
equipment from DGO/Federal APD for $ 90,348.00 and move the
capital expenditure from 2009 to 2007.
5. Greg Hall ITEM/TOPIC: Discussion of Seibert Circle. (20 min.)
6. Stan Zemfer ITEMITOPIC: Discussion of Use Tax on Construction Material.
Judy Camp (10 min.)
Matt Mire
ACTION REQUESTED OF COUNCIL: Review material in packet
and discuss for clarification in preparation for evening discussion.
BACKGROUND RATIONALE: At the evening meeting, Council
will be asked to provide direction to staff on draft ballot language
for a November election regarding a construction use tax. Time is
set aside during the work session to assure Council has the
information needed to discuss a proposed construction use tax in
the evening.
STAFF RECOMMENDATION: None -information only.
7. Warren Campbell ITEM/TOPIC: Update to the Vail Town Council on the current
status of the Ever Vail applications, their review, and the process
moving forward. (20 min.)
ACTION REQUESTED OF COUNCIL: There is no action
requested of Council at this time
BACKGROUND RATIONALE: The redevelopment of the area known
as Ever Vail is an intricate project with many applications and steps
within the development review process. Staff and the Vail Resorts
Development Company have scheduled a work session with the Vail
Town Council in an effort #o communicate the current status of the
review process for Ever Vail. A presentation to the Vail Town Council
will include the review steps that are completed and the anticipated
future steps in the review of the Ever Vail redevelopment.
8. George Ruther ITEM/TOPIC: 2007/2008 Housing Work Plan Presentation. (15
min.)
BACKGROUND: The Community Development Department has
prepared a housing work plan for August 1, 2007 to July 31, 2008.
Staff will present the drafted work plan to Town Council for .your
information and so that Town Council will understand what
projects the housing staff is working on.
ACTION REQUESTED OF COUNCIL: Listen to the presentation
and ask questions about the housing work. plan.
10. ITEM/TOPIC: Information Update. (10 min.)
11. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
12. Matt Mire ITEM/TOPIC: Executive Session, pursuant to 1) 24-6-
402(4)(a)(e) - to discuss the purchase, acquisition, lease,
transfer, or sale of property interests; to determine positions,
develop a strategy and instruct negotiators, Re: Town property; 2)
24-6-402(4)(b) to receive legal advice on specific legal questions,
Re: Use Tax; 3) 24-6-402(4)(a)(b)(e) - to discuss the purchase,
acquisition, lease, transfer, or sale of property interests; to
receive legal advice on specific legal questions; and to determine
positions, develop a strategy and instruct negotiators, Re: The
LionsHead Parking Structure Redevelopment and draft
Development Improvement Agreement. (120 min.)
13. ITEMlTOPIC: Adjournment. (4:00 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, AUGUST 21, 2007 IN THE VAIL TOWN COUNCIL
CHAMBERS.
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PROJECT ORIENTATION
MEMBERS PRESENT
Mike Dantas
Tom DuBois
Brian Gillette
Pete Dunning
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
August 1, 2007
3:00 P.M.
Council Chambers
MEMBERS ABSENT
Margaret Rogers
PUBLIC HEARING -TOWN COUNCIL CHAMBERS
Giordano Residence DRB07-0283 / 10 minutes
Final review of new construction (single family residence and EHU)
1107 and 1109 Vail Valley Drive/Lots 7 and 8, Block 6, Vail Village Filing 6
Applicant: Donna Giordano, represented by VAG, Inc. Architects and Planners
ACTION: Approved
MOTION: Dantas SECOND: Gillette VOTE: 4-0-0
2. Jaffe Residence DRB07-0287 / 10 minutes
Final review of new construction (two-family residence)
789 Potato Patch/Lot 23, Block 1, Vail Potato Patch
Applicant: Tom Jaffe, represented by Segerberg Mayhew Architects
ACTION: Approved
MOTION: Dantas SECOND: Gillette VOTE: 4-0-0
3. Steingraber Residence DRB07-0313 / 20 minutes
Conceptual review of new construction (single family residence)
1028 Riva Glen/Lot 1, Spraddle Creek Estates Subdivision
Applicant: Fred Steingraber, represented by Berglund Architects
ACTION: Approved
MOTION: Dantas SECOND: Gillette VOTE: 4-0-0
4. Colorado Ski Museum DRB07-0350 / 20 minutes
Final review of a minor alteration (exterior renovations, signage, lighting)
241 East Meadow Drive/Lots B,C, Block 5D, Vail Village Filing 1
Applicant: Town of Vail
ACTION: Tabled to August 15, 2007
MOTION: Dantas SECOND: Du Bois VOTE: 4-0-0
2:OOpm
3:OOpm
Bill/ Warren
Bill/Warren
Scot
Warren
Page 1
Staff Approvals
The Guilded Spruce DRB07-0272 Scot
Final review of a sign
183 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1
Applicant: Lew Meskimen
Esrey Residence DRB07-0288 Scot
Final review of a minor alteration (deck addition)
1314 Spraddle Creek/Lot 15, Spraddle Creek Estates
Applicant: William and Julie Esrey, represented by Zehren and Associates
Wilhelm Residence DRB07-0310
Final review of a minor alteration (snowmelt)
4289 Nugget Lane/Lot 5, Bighorn Estates Townhouses
Applicant: Robert and Karen Wilhelm
Bill
Baker Residence DRB07-0316 Warren
Final review of change to approved plans (retaining wall material, ramp)
1428 Moraine Drive/Lot 14, Dauphinais-Moseley Subdivision
Applicant: Charles and Carol Baker
Steane Residence DRB07-0317
Final review of change to approved plans (landscaping)
1864 Glacier Court/Lot 26, Block 2, Lions Ridge Filing 3
Applicant: Jim Steane, represented by Shad Blakey
Joe
Syman Residence DRB07-0318 Bill
Final review of change to approved plans (landscaping)
82 West Meadow Drive/Lot 1, Vail Village Filing 2
Applicant: Gary Syman, represented by Landscape Technology Group
Burch Residence DRB07-0319
Final review of change to approved plans (windows)
680 West Lionshead Place/Lot 3, Block 2, Vail Lionshead Filing 3
Applicant: Tom and Robin Burch
Resnick Residence DRB07-0320
Final review of a minor alteration (landscaping)
1800 Lions Ridge Loop/Lot 16, Dauphinais-Moseley Subdivision
Applicant:. Jeffrey and Helen Resnick
Warren Residence DRB07-0321
Final review of a minor alteration (landscaping)
4213 Spruce Way/Lot 13, Block 7, Bighorn 3`d Addition
Applicant: Theodore and Jeanette Warren
Shift Residence DRB07-0322
Final review of a minor alteration (landscaping)
4213 Spruce Way/Lot 13, Block 7, Bighorn 3`d Addition
Applicant: Mike Shift, represented by Joshua Hubacher
Warren
Rachel
Rachel
Rachel
Page 2
Jackle Residence DRB07-0323
Final review of a minor alteration (re-roof)
1672 Matterhorn Circle/Lot 23, Matterhorn Village
Applicant: Sally Jackle, represented by Master Sealers
Haley Residence DRB07-0324
Final review of a minor alteration (entry roof)
3988 Lupine Drive/Lot 2, Block 2, Bighorn Subdivision
Applicant: Jim and Valorie Haley
Spurway Residence DRB07-0325
Final review of a minor alteration (deck)
5166 Gore Circle/Lot 4, Block 2, Bighorn Subdivision, 5th Addition
Applicant: Richard and Patricia Spurway
Danson Residence DRB07-0326
Final review of a minor alteration (guard rails)
3005 North Booth Falls Road/Lot 18, Block 1, Vail Village Filing 13
Applicant: Alan and Silvia Danson
Joe
Rachel
Rachel
Rachel
Morris /Welsh Residence DRB07-0327 Bill
Final review of change to approved plans (roof configuration)
2945 Booth Creek Drive/Lot 3, Block 2, Vail Village Filing 11
Applicant: John Morris and Don Welsh, represented by Michael Pukas
Dunietz Residence DRB07-0328 Bill
Final review of change to approved plans (deck, spa)
770 Potato Patch Drive/Lot 6, Block 2, Vail Potato Patch Subdivision
Applicant: Jack Dunietz, represented by Snowdon and Hopkins Architect, PC
Friede Residence DRB07-0329
Final review of a minor alteration (deck material)
1100 North Frontage Road/Lots 6-9, Lions Ridge Filing 1
Applicant: Rachel Friede
Joe
Telemark Townhomes DRB07-0332 Warren
Final review of change to approved plans (landscaping)
1083 Lions Ridge Loop/Lions Ridge Filing 1
Applicant: Telemark Townhomes Owners' Association, represented by Frank McCluer
C.F. Ski, LLC DRB07-0333 Rachel
Final review of a minor alteration (landscaping)
266 Forest Road/Lot 12, Block 7, Vail Village Filing 1
Applicant: C.F. Skin, LLC, represented by Brush Creek Landscaping and Tree Service
Vail Racquet Club DRB07-0334 Rachel
Final. review of a minor alteration (landscaping)
4695 Racquet Club Drive/Sunburst Filing 2
Applicant: Vail Racquet Club Owner's Association, represented by Steve Loftus
Page 3
Ogilby Residence DRB07-0336 Rachel
Final review of a minor alteration (landscaping)
2938 Kinnikinnick Road/Lot 6, Block 5, Vail Intermountain
Applicant: Chuck Ogilby, represented by Abel Forestry & Fire Mitigation
Adair Residence DRB07-0337
Final review of a minor alteration (landscaping)
3035 Booth Falls Road/Lot 12, Block 1, Vail Village Filing 12
Applicant: Katherine Adair, represented by Joshua Hubacher
Rachel
Landmark Condominiums DR607-0339 Rachel
Final review of a sign
610 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3
Applicant: Landmark Condominium Association, represented by Fritzlen Pierce Architects
9 Vail Road DRB07-0340 Rachel
Final review of a sign
9 Vail Road/Lots A,B,C, Vail Village Filing 2
Applicant: 9 Vail Road Condominium Association, represented by Fritzlen Pierce Architects
Town of Vail DRB07-0351 Rachel
Final approval of signs (bus stop destination signs on Town of Vail bus shelters)
75 S. Frontage Road/Unplatted
Applicant: Town of Vail, represented by Mike Rose
Bazley Residence DRB07-0352
Final review of a minor alteration (windows)
4718 East Meadow Drive/Bighorn Townhomes Subdivision
Applicant: Kit Bazley, represented by Haller Construction
Curfman Residence DRB07-0353
Final review of a minor alteration (re-roof)
4265 Columbine Drive/Bighorn Terrace Subdivision
Applicant: Bob Curfman
D.E.I., LLP DRB07-0354
Final review of a minor alteration (re-roof)
1765 Alpine Drive/Lot 33, Vail Village West Filing 1
Applicant: D.E.I., LLP, represented by Sheffield's Roofing
D.E.I., LLP DRB07-0355
Final review of a minor alteration (re-roof)
1763 Alpine Drive/Lot 33, Vail Village West Filing 1
Applicant: D.E.I., LLP, represented by Sheffield's Roofing
Joe
Joe
Joe
Joe
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
Page 4
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~r'1~+
PROJECT ORIENTATION
MEMBERS PRESENT
Mike Dantas
Tom DuBois
Pete Dunning
Brian Gillette
Margaret Rogers
SITE VISITS
DESIGN REVIEW BOARD AGENDA
,PUBLIC MEETING
July 18, 2007
3:00 P.M.
Council Chambers
..MEMBERS ABSENT
1. Jaffe Residence - 789 Potato Patch
2. Fallridge Townhomes - 1650 East Vail Valley Drive
3. Giordano - 1107/1109 Vail Valley Drive
4. Landers Residence - 1454 Greenhill Court
Driver: Warren
PUBLIC HEARING -TOWN COUNCIL CHAMBERS
Giordano Residence DRB07-0283 / 15 minutes
Final review of new construction (single family residence and EHU)
1107 and 1109 Vail Valley Drive/Lots 7 and 8, Block 6, Vail Village Filing 6
Applicant: Donna Giordano, represented by VAG, Inc. Architects and Planners
ACTION: Approve with conditions
MOTION: Gillette SECOND: None VOTE: None
CONDITION(S):
1) The applicant shall construct an on-site mock-up of the proposed stone and
Review Board for further review and approval prior to issuance of a building permit.
2) The applicant shall provide details on the stucco reveal and window trim and
Review Board for review and approval prior to issuance of a building permit.
The motion failed for lack of a second.
ACTION: Tabled to August 1, 2007
MOTION: Dantas SECOND: Dunning VOTE:5-0-0
1:30pm
2:OOpm
3:OOpm
Bill
return to the Design
return to the Design
Page 1
2. Jaffe Residence DRB07-0287 / 15 minutes Bill
Final review of new construction (two-family residence)
789 Potato Patch/Lot 23, Block 1, Vail Potato Patch
Applicant: Tom Jaffe, represented by Segerberg Mayhew Architects
ACTION: Tabled to August 1, 2007
MOTION: Dunning SECOND: DuBois VOTE: 5-0-0
3. Fallridge Condominiums DRB07-0294 / 10 minutes Scot /Warren
Final review of a minor alteration (re-paint exterior)
1650 East Vail Valley Drive/Lot 2, Sunburst Filing 3
Applicant: Fallridge Condominium Association
ACTION: Approved with condition(s)
MOTION: Dunning SECOND: Dantas VOTE: 5-0-0
CONDITION(S):
1) The applicant shall use the colors Pecos and Torreon in place of Desert Lace and Abiquiu.
4. .Landers Residence DRB07-0279 Scot /Warren
Final review of a residential addition (dormers)
1454 Greenhill Court/Lot 1, Glen Lyon Subdivision
Applicant: John and Debra Landers
ACTION: Tabled to August 1, 2007
MOTION: Dantas SECOND: Dunning VOTE: 5-0-0
5. Newman Residence DRB07-0302 / 10 minutes Warren
Final review of change to approved plans (basement, canopy above garage door, windows)
3954 Bighorn Road/Lot 6, Landmarc Townhomes
Applicant: Andy and Ann Newman, represented, by Tom Frye
ACTION: Tabled to August 1, 2007
MOTION: Dunning SECOND: Dantas VOTE: 5-0-0
6. Solaris DRB07-0314 / 15 minutes Warren
Final review of change to approved plans (transformer location)
143 East Meadow Drive/Lot P, Block 5D, Vail Village Filing 1
Applicant: Solaris Property Owner, LLC, represented by Michael Suman Architects
ACTION: Approved with condition(s)
MOTION: Dunning SECOND: Dantas VOTE: 5-0-0
CONDITION(S):
1) All the landscaping surrounding the transformers shall be evergreen trees.
Staff Approvals
Wells Residence DRB07-0238 Warren
Final review of a minor alteration (pool deck, landscaping, trellis)
1067 Ptarmigan Road/Lot 4, Block 5, Vail Village Filing 7
Applicant: Mad Jack Trust, represented by Singer Burke & Company, LLP
Beringause Residence DRB07-0240 Warren
Conceptual review (dormer, entry, landscaping)
1190 Casolar del Norte Drive/Lot 6, Casolar Vail
Applicant: Eric Beringause, represented by Fritzlen Pierce Architects
Page 2
Kandell Residence DRB07-0249 Warren
Final review of a minor alteration (deck)
4259 Nugget Lane/Lot 2, Bighorn Estates
Applicant: Robert Kandell, represented by Painting by Jesse, LLC
Nelson Residence DRB07-0251 Bill
Final review of a minor alteration (fence)
2470 Chamonix Lane/Lot 3, Vail das Schone Filing 1
Applicant: Scott Nelson
Langegger Residence DRB07-00252 Bill
Final review of a residential addition (garage)
3807 Lupine Drive/Lot 3, Bighorn 2"d Addition
Applicant: Hanna Langegger, represented by Steve Riden, Architect
Kirby Residence DRB07-0255 Bill
Final review of change to approved plans (landscaping)
217 Rockledge Road/Lot 13, Block 7, Vail Village Filing 1
Applicant: Steve Kirby, represented by Fritzlen Pierce Architects
Felton Residence DRB07-0256 Warren
Final review of a residential addition (entry, dining room)
4800 Meadow Drive/Lot 7, Riverbend at Vail
Applicant: Barbara Felton, represented by Eric Borgerson
OML Investments DRB07-0262 Warren
Final review of change to approved plans (exterior materials, entry steps)
996 Ptarmigan Road/Lot 2, Block 4, Vail Village Filing 7
Applicant: OML Investments, Inc., represented by Jesse Rendon
Vail Golf Course DRB07-0264 Joe
Final review of a minor alteration (landscaping)
1778 Vail Valley Drive/Unplatted
.Applicant: Town of Vail / Vail Recreation District, represented by Stephen Sarro
Pomboy Residence DRB07-0265
Final review of change to approved plans (addition)
781 Potato Patch Drive/Lot 21, Block 1, Vail Potato Patch
Applicant: Sissel Pomboy, represented by Nedbo Construction
Warren
Steinmetz Residence DRB07-0267 Bill
Final review of change to approved plans (landscaping)
380 East Lionshead Circle/Lot 7, Vail Lionshead Filing 1
Applicant: Charles and Lynn Steinmetz, represented by Jeff Bailey
Holcomb Residence DRB07-0268
Final review of a minor alteration (landscaping)
1101 Vail view Drive/Lot 11, Casolar Vail
Applicant: Kellie Holcomb
Joe
Page 3
East Lionshead. Bus Stop DRB07-0269.
Final review of a minor alteration (landscaping)
Tract F/Vail Lionshead Filing 1
Applicant: Town of Vail
Cook/Reichman Residence DRB07-0270
Final review of a minor alteration (landscaping)
4240 Spruce Way/Lot 2, Block 7, Bighorn 3rd Addition
Applicant: Peter Cook, represented by Joshua Hubacher
Woo Residence DRB07-0271
Final review of a minor alteration (landscaping)
4223 Spruce Way, Units A&B/Lot 14, Block 7, Bighorn 3~d Addition
Applicant: Henry Woo, represented by Joshua Hubacher
Anderies Residence DRB07-0273
Final review of change to approved plans (fence)
4800 Meadow Drive/Unplatted (Riverbend at Vail)
Applicant: Julie Anderies and Jan Cline
Treetops Condominiums DRB07-0275
Final review of a minor alteration (re-roof)
450 East Lionshead Circle/Lot 6, Block 1, Vail Lionshead Filing 1
.Applicant: Jeffrey Brown, represented by TCC Roofing
Vail Mountain View Residences DRB07-0276
Final review of change to approved plans (temporary stairs)
442 South Frontage Road/Tract D, Vail Village Filing 5
Applicant: Lunar Vail, LLC, represented by Ron Constien
Vail Mountain View Residences DRB07-0277
Final review of change to approved plans (landscaping)
442 South Frontage Road/Tract D, Vail Village Filing 5
Applicant: Lunar Vail, LLC, represented by Ron Constien
Edwards Residence DRB07-0278
Final review of a minor alteration (windows, exterior door)
3971 Bighorn Road/Pitkin Creek Park
Applicant: Clifford Edwards,. represented by Level Best Carpentry
Landers Residence DRB07-0280
Final review of a minor alteration (re-roof)
1454 Greenhill Court/Lot 1, Glen Lyon Subdivision
Applicant: John and Debra Landers
Joe
Joe
Joe
Warren
Joe
Warren
Warren
Rachel
Scot
Cerisola Residence DRB07-0281 Warren
Final review of a minor alteration (re-paint)
754 Potato Patch Drive/Lot 3, Block 2, Vail Potato Patch
Applicant: Pedro Cerisola and Andrew Oliver, represented by Snowdon and Hopkins Architects
Page 4
The Balance Wheel DRB07-0282 / 10 minutes
Final review of a sign
286 Bridge Street/Lots A,B,C, Block 5A, Vail Village Filing 1
Applicant: Kevin Cannell
Ritz Carlton DRB07-0285
Final review of change to approved plans (staging plan)
934 South Frontage Road West/Unplatted
Applicant: RCR Vail, LLC, represented by Todd Goulding
Gold Peak Children's Center DRB07-0291
Final review of a minor alteration (entry doors)
498 Vail Valley Drive/Vail Village Filing 7
Applicant: Vail Associates, represented by Jeff Babb
Veytia Residence DRB07-0292
Final review of a minor alteration (landscaping)
1726 Buffehr Creek Road/Lot 6, Lia Zneimer Subdivision
Applicant: Carlos Veytia, represented by Abel Forestry & Fire Mitigation
Helmering Residence DRB07-0295
Final review of change to approved plans (driveway material)
4269 Nugget Lane/Lot 4, Bighorn Estates Townhomes
Applicant: Raymond and Doris Helmering
Blum Residence DRB07-0296
Final review of a minor alteration (landscaping)
4250 Spruce Way/Lot 2, Bighorn Sub Addition 3
Applicant: Alfred Blum, represented by Joshua Hiabacher
Dantas Residence DRB07-0297
Final review of changes to approved plans (block wall to boulder wall)
1772/1778/1788 Alpine Drive/Lots 10,11,12, Vail Village West Filing 1
Applicant: Dantas. Builders Inc.
The Falls at Vail DRB07-0298
Final review of a minor alteration (garage doors)
3850 Fall Line Drive/Lots 1-23, Pitkin Creek Townhomes
Applicant: The Falls at Vail Townhome Association, represented by Julie Hansen
White Rock Properties DRB07-0299
Final review of change to approved plans (exterior color changes)
4057 Lupine Drive/Lot 4, Bighorn Subdivision
Applicant: Restock and Sullivan, LLC
Red Sandstone Creek Condominiums DRB07-0300
Final review of a minor alteration (landscaping)
955 Red Sandstone Road/Part of Block D, Lions Ridge Filing 1
Applicant: Red Sandstone Creek Condominiums, represented by Sean Koenig
Scot
Warren
Bill
Rachel
Warren
Warren
Warren
Warren
Bill
Warren
Page 5
Edwards Residence DRB07-0301 Warren
Final review of a minor alteration (enclose upper level decks)
1402 Moraine Drive/Lot 1, Dauphinais Moseley Subdivision
Applicant: Dave Edwards, represented by Dauphinais Moseley Construction
Goetz Residence DRB07-0303 Joe.
Final review of a minor alteration (driveway material)
1853 Lions Ridge Loop/Lot 3, Block 3, Lions Ridge Subdivision
Applicant: Raymond Goetz
Pitcher Residence DRB07-0304 Warren
Final review of a minor alteration. (landscaping)
1555 Aspen Ridge Road/Lot 3, Block 4, Lions Ridge Subdivision
Applicant: Thomas and Kay Pitcher
Wellman Residence DRB07-0305 Bill
Final review of a minor alteration (deck extension)
2439 Chamonix Road, Unit B6/Lot 24, Block A, Vail das Schone Filing 1
Applicant: Mike Wellman
Walsworth Residence DRB07-0306 Bill
Final review of a minor alteration (deck extension)
2439 Chamonix Road, Unit B5/Lot 24, Block A, Vas das Schone Filing 1
Applicant: Stuart Walsworth
Kramer Residence DRB07-0308
Final review of a minor alteration (windows}
3950 Fall Line Drive/Lot 15, Block 1, Pitkin Creek Townhomes
Applicant: Steve Croke, Sawatch Land Company, Inc.
Lions Mane Condominiums DRB07-0309
Final review of a minor alteration (re-roof)
1063 Vail View Drive/Lot A5, Block A, -Lions Ridge Filing 1
Applicant: Lions Mane Homeowners Association
Town of Vail Information Center DRB07-0311
Final review of change to approved plans (solar panels)
241 East Meadow Drive/Lots B-C, Block 5D, Vail Village Filing 1
Applicant: Town of Vail
Joe
Warren
Rachel
Monogram Real Estate DRB07-0307 Bill
Final review (site access changes)
745 Forest Road/Lot 7, Block B, Vail Lionshead Filing 3
Applicant: Monogram Real Estate, represented by K.H. Webb Architects
Keen Residence DRB07-0315 Joe
Final review of a minor alteration (re-roof)
3031 Booth Falls Road/Lot 13, Block 3, Vail Village Filing 13
Applicant: Steve Keen, represented by PBC Construction
Page 6
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
Page 7
PLANNING AND ENVIRONMENTAL COMMISSION
PUBLIC MEETING
,= July 23, 2007
~° ~F t ~~ ~' 1:OOpm
VAIL LIBRARY /COMMUNITY ROOM
PUBLIC WELCOME
MEMBERS PRESENT MEMBERS ABSENT
David Viele Anne Gunion
Dick Cleveland
Rollie Kjesbo
David Kurz
Bill Pierce
Bill Jewitt
Site Visits:
None
10 minutes
1. A request for a final review of an amended final plat, pursuant to Chapter 13-12, Exemption Plat
Review Procedures, Vail Town Code, to amend a platted building envelope, located at 1314
Spraddle Creek Road/Lot 15, Spraddle Creek Estates, and setting forth details in regard thereto.
(PEC07-0044) .
Applicant: William and Julie Esrey
Planner: Scot Hunn
ACTION: Approved
MOTION: Cleveland SECOND: Viele VOTE: 5-0-1 (Kjesbo
abstained because he arrived late to the item presentation, Gunion absent)
Warren Campbell made a presentation per the staff memorandum.
The applicant had no comments. There were no public comments.
Dick Cleveland said that he had no problem with the application because it did not seem to
impact the neighbors. There was no other comment from commissioners.
30 minutes
2. A request for a work session to discuss the development review applications necessary for the
review of the redevelopment of the properties known as "Ever Vail" (West Lionshead), located at
862, 923, 934, 953, and 1031 South Frontage Road West/Unplatted, and setting forth details in
regards thereto. (PEC07-0019, PEC07-0022)
Applicant: Vail Resorts Development Corporation, represented by Mauriello Planning Group
LLC
Planner: Warren Campbell
ACTION: NO ACTION
MOTION: SECOND: VOTE:
Warren Campbell briefly introduced- the item and introduced Dominic Mauriello.
Dominic Mauriello made a presentation on the review process for the EverVail project. He first
reviewed the applications that have already been submitted to various boards and commissions
with the town and with CDOT.
Page 1
Dominic Mauriello then reviewed the Preliminary Plan, which is a rare occurrence within the
Town because most property has already been subdivided.. A rezoning of the property would
then occur. Following rezoning, the conditional use permit for the parking structure would be
submitted. Next, a major exterior alteration, additional conditional use permits, text amendments
and the final plat would happen in order to make this project happen.
The process flow chart was then reviewed on the powerpoint. This chart shows the sequencing
of the events for development review. The key piece, according to Mauriello, are the CDOT
approvals.
Warren Campbell then spoke regarding the process and working with Dominic. He noted that the
steps are difficult to understand in a graphic format. As stated, on August 13, the preliminary
plan will be brought before the PEC. He said he would try to educate the group on the
preliminary plan, as this is something that is not commonly reviewed by the PEC. Following that,
an application for a recommendation on a rezoning of the new parcels, including the CDOT
ROW, would come before the PEC. The two applications cannot move forward until the CDOT
approval occurs. It is anticipated that the approvals will go well, as it is a positive change for
both CDOT and the Town. There is a meeting on Wed with Tom Kassmel and Greg Hall to
discuss the CDOT application. Again, the critical path is the CDOT approval. We are hoping
that at some point, a Memorandum of Understanding could happen with CDOT in order to allow
the rest of the process to proceed.
David Viele asked if the town has condemnation rights on that property. Warren Campbell
responded that CDOT has asked the Town to take over the CDOT right of way, but at this time,
the Town has not proceeded with taking over the property because the road requires extensive
investment for improvements.
Dominic Mauriello said that he had spoken with the FHWA and they were very positive about the
proposal
Campbell went back to stating that these approvals would not become final until the CDOT
approval and changes. There is a desire to begin the redevelopment of the Lionshead Parking
Structure after the EverVail parking structure is complete. This is why the parking structure was
taking a front seat in the application process. The rest of the chart lays out the individual items
that come after.
Bill Jewitt noted that this is a worksession, so there would be no formal order to public comment
Mauriello said that while he was showing the right-of-way on the plat, the final layout of the road
was not detailed on the plat. He said the general roadway would be noted, but not the details.
Jim Lamont, Vail Village Homeowners Association, asked about acceptance and abandonment
of the roadway. He then asked about the parking structure component, and that the road needs
to be relocated in order to build the parking structure.
Mauriello answered that the parking structure could still happen even if the new road is built.
Jewitt asked if the project would happen if the CDOT approvals would not go through. Mauriello
answered that the structure could be built regardless because Vail Resorts owns that property.
However, the project may not proceed if CDOT approval does not occur.
Page 2
Lamont continued to ask whether the parking structure could proceed without CDOT right-of-way
and asked whether the structure could function without moving the road.
Mauriello answered that there are many options to getting the parking structure built without the
road moving. Access roads could be built to access the parking structure from the existing
Frontage Road.
Lamont asked what the start date would be if CDOT approvals went through. Tom Miller of Vail
Resorts Development Company answered Summer 2008, with construction lasting 14 months.
Mauriello continued that there needs to be room for the snowcat maintenance yard during the
parking structure development.
Lamont asked whether 2010 would be the start date for the Lionshead Parking Structure.
Jewitt answered that this is a different project with a different developer, and that could not be
answered here.
Campbell said that the Lionshead Parking Structure could possibly start as soon as the EverVail
structure is completed.
Lamont asked if Simba Run will occur concurrently to the EverVail road straightening.
Campbell said that as some of the product was being approved for EverVail, this is when the
Simba Run underpass would be discussed.
Lamont asked if Simba Run is being discussed with CDOT during these meetings.
Campbell said he wasn't sure.
Kent Crain, Alpine Engineering, said that documents he is working on with Greg Hall include the
Simba Run underpass. They are making sure that the underpass will occur regarding grade
changes and other issues with putting in the Slmba Run underpass after EverVail is complete.
Lamont asked if the Simba Run underpass was required for EverVail. Tom Miller responded that
the underpass is included in all of the documents, but is not a requirement of the development.
Lamont responded that the Tax Increment Financing discussion included the underpass.
Jewitt responded that the PEC did not see the presentation on TIF, and it was not appropriate for
PEC.
The commissioners had no further comment.
15 minutes
3. A .request for a final recommendation to the Vail Town Council, pursuant to Section 12-3-7,
Amendment, Vail Town Code, for proposed text amendments to Chapter 14-2, Definitions, Vail
Town Code, to provide definitions for terms of art, and to Chapter 14-6, Grading Standards, Vail
Town Code, for proposed changes to the grading standards, and setting forth details in regard
thereto. (PEC07-0041)
Applicant: Town of Vail
Planner: Rachel Friede
ACTION: Table to August 27, 2007
MOTION: Kjesbo SECOND: Cleveland VOTE: 6-0-0
Page 3
4. A request for a final approval of a preliminary plan for a major subdivision, pursuant to Chapter
13-3, Major Subdivision, Vail Town Code, to allow for the creation of two new lots necessary for
the redevelopment of the properties known as "Ever Vail" (West Lionshead), located at 862, 923,
934, 953, 1031 South Frontage Road West, and the South Frontage Road West right of
way/Unplatted (a complete legal description is available for inspection at the Town of Vail
Community Development Department), and setting forth details in regard thereto. (PEC07-0020)
Applicant: Vail Resorts Development Company, represented by Thomas Miller
Planner: Warren Campbell
ACTION: Table to August 13, 2007
MOTION: SECOND: VOTE:
5. A request for a final recommendation to the Vail Town Council for a zone district boundary
amendment, pursuant to 12-3-7, Amendments, Vail Town Code, to allow for a rezoning from
Arterial Business District to Lionshead Mixed Use 2, located at 953 and 1031 South Frontage
Road (a complete legal description is available for inspection at the Town of Vail Community
Development Department), and setting forth Details in regard thereto. (PEC07-0021)
Applicant: Vail Resorts Development Company, represented by Thomas Miller
Planner: Warren Campbell
ACTION: Table to August 13, 2007
MOTION: SECOND: VOTE:
6. A request for a final recommendation to the Vail Town Council, pursuant to Section 12-3-7,
Amendments, Vail Town Code, for proposed text amendments to Title 11, Sign Regulations, and
Title 12, Zoning. Regulations, Vail Town Code, to allow for amendments to regulations pertaining
to outdoor display, sales signs, menu boards, and setting forth details in regard thereto.
(PEC07-0043)
Applicant: Town of Vail and Vail Chamber & Business Association
Planner: Rachel Friede
ACTION: Tabled to August 13, 2007
MOTION: SECOND: VOTE:
7. A request for a final review of a variance from Section 12-6D-6, Setbacks, Vail Town Code,
pursuant to Chapter 12-17, Variances, to allow for an addition within the west side setback,
located at 2570 Bald Mountain Road/Lot 33, Block 2, Vail Village Filing 13, and setting forth
details in regard thereto. (PEC07-0036)
Applicant: Ed Williams, represented by William Hein Associates
Planner: Bill Gibson
ACTION: Tabled to August 13, 2007
MOTION: SECOND: VOTE:
8. A request for a worksession to discuss a major amendment to a Special Development District
(SDD), pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an
amendment to Special Development District No. 17, Ramshorn, to allow for the
redevelopment of Ramshorn Lodge, located at 416 Vail Valley Drive/Block 3, Vail Village 5th
Filing and Tract F-1, Vail Village Filing 5, and setting forth details in regard thereto. (PEC07-
0038)
Applicant: Ramshorn Lodge, represented by Pylman & Associates, Inc.
Planner: Scot Hunn
ACTION: Table to August 13, 2007
MOTION: SECOND: VOTE:
Page 4
9. A request for a worksession to discuss a major exterior alteration, pursuant to Section 12-7H-7,
Major Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the
Rucksack Building, located at 288 Bridge Street/Lot D, Block 5A, Vail Village Filing 1, and setting
forth details in regard thereto. (PEC07-0039)
Applicant: Jeffrey Selby ,Charles Rosenquist and Richard Brown, represented by Jay Peterson
Planner: Scot Hun
ACTION: Table to August 13, 2007
MOTION: SECOND: VOTE:
10. A request for a work session for review of a major exterior alteration, pursuant to Section 12-7H-
7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of
the Lionshead Inn and Lionshead Inn Annex (Fogata), located at 701 and 705 West Lionshead
Circle/Lot 1, Block 2, Vail Lionshead Filing 3, and setting forth details in regard thereto. (PEC07-
0027)
Applicant: Lionshead Inn LLC, represented by Mauriello Planning Group LLC
Planner: Warren Campbell
ACTION: Table to August 13, 2007
MOTION: SECOND: VOTE:
11. A request for a work session for review of conditional use permits, pursuant to Section 12-7H-3,
Permitted and Conditional Uses, First Floor on Street Level, Vail Town Code, to allow for
attached accommodation units, lodge dwelling units, and multiple-family residential units on the
first floor, and pursuant to Section 12-7H-5, Conditional Uses: Generally (On All Levels Of A
Building Or Outside Of A Building), Vail Town Code, to allow for the development of a private
parking lot, located at 701 and 705 West Lionshead Circle and Lionshead Inn Annex
(Fogata)/Lot 1, Block 2, Vail Lionshead Filing 3, and setting forth details in regard thereto.
(PEC07-0028)
Applicant: Lionshead Inn LLC, represented by Mauriello Planning Group LLC
Planner: Warren Campbell
ACTION: Table to August 13, 2007
MOTION: SECOND: VOTE:
12. Approval of July 9, 2007 minutes
MOTION: Cleveland SECOND: VOTE:
13. Information Update
14. Adjournment
MOTION: Kjesbo SECOND: Cleveland VOTE: 6-0-0
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479-2138 for additional
information.
Sign language interpretation is available upon request with 24-hour notification. Please call (970)
479-2356, Telephone for the Hearing Impaired, for information. /Community Development
Department Published July 20,2007, in the Vail Daily.
Page 5
MEMORANDUM
TO: Town Council
FROM: Stan Zemler, Judy Camp, Kathleen Halloran
DATE: August 2, 2007
SUBJECT: Long-Term Capital Analysis, 2007-2022
I. INTRODUCTION
As part of last year's budget process (2007), staff presented a
comprehensive discussion of the town's long-term capital needs,
particularly as they related to maintaining existing facilities. The following
is an update to the plan, including cost adjustments and current fund
balances.
IL ASSET MANAGEMENT
The Town of Vail is responsible for the long-term care and maintenance of
existing town managed assets with an estimated replacement cost of $350
million (excluding land) plus over $20 million of existing assets managed
by the Vail Recreation District (VRD). These assets include infrastructure
such as streets, bridges, storm sewers, street lighting, signs, and
recreation paths. The town also has significant assets in buildings,
parking structures, and other facilities such as bus stops, park restrooms,
playgrounds, street furniture, planters, fountains, and public art. In
addition, the town is responsible for many systems, such as security,
computer software and hardware, communications, snowmelt, and
irrigation. An extensive fleet of vehicles, buses, and equipment is also
cared for. In addition, the town manages its open space lands as well as
other parcels.
Taking care of the town's existing assets is an important budgetary
responsibility. Managers in the Public Works Department are responsible
for evaluating short-and-long-term needs associated with facilities, transit
and parking, streets and bridges, parks, buses, vehicles, and other
equipment. These managers recommend schedules for routine and
preventive maintenance for inclusion in the capital budget, and, when
appropriate, make recommendations for replacement.
III. FUNDING
Primary funding to maintain and/or replace the town's existing assets and
to build or acquire new capital assets comes from the Capital Projects
Fund and the Real Estate Transfer Tax Fund (RETT). Major revenue
sources for these funds include sales tax and real estate transfer tax.
.Currently, 37% of total sales tax is directed to capital projects. All of the
real estate transfer tax goes to the RETT Fund; however, a portion of
1
RETT Fund revenue is spent on annual operating costs including flowers,
mowing, park restroom maintenance, etc. RETT Fund capital
expenditures are also limited by ordinance to parks, recreation, open
space and environmental sustainability.
IV. FIVE AND FIFTEEN-YEAR PROJECTIONS
The attached schedules include both the five and fifteen-year projections
for Capital and RETT funds. Since this time last year, we have seen
continued cost increases in construction materials, particularly asphalt,
concrete, and other petroleum-based materials such as pipe, plastics,
sealants, and carpet. Higher fuel costs are impacting almost all material
costs. Local construction activity has increased demand for labor as well.
The attached schedule is based on today's prices for construction
materials with 5% annual increases in future years. These cost increases
are highlighted in green on the five and fifteen-year spreadsheets.
Revenue projections have been updated as well. New items requested
are highlighted in blue, and changes in project timing are highlighted
in yellow.
The following items reflect cost increases or timing changes from the prior
year's capital plan:
Capital Proiects Fund
• Increase in Sales Tax revenue projections totaling $5.0 million over the
next five years.
• 2007 forecasts were updated pending approval of the 2nd
Supplemental Appropriation and include:
a. Construction costs and related financing for the new W. Vail
Fire Station were pushed from 2007 to 2008.
b. Savings of $800K in the various streetscape projects in 2007.
c. Parking equipment replacement of $400K was moved up to
2007 from 2009.
d. Bus replacement was moved up to 2007 from 2008 to reflect
when the town will contract for the buses. The 7 new hybrid
buses will cost approximately $3.8M.
• Design costs totaling $225K for neighborhood road and bridge
reconstruction were moved up to 2008 from 2009. Entire cost was
previously budgeted in 2009.
• Projects related to potential developer agreements and/or funding from
Tax Increment Financing (TIF) are included in total capital expenses,
but are also identified separately (see page 5) to demonstrate funding
that will offset those costs.
2
RETT Fund
Increase in .RETT revenue projections totaling $4.1 million over the
next five years.
2007 forecasts were updated pending approval of the 2nd
Supplemental Appropriation and include:
a. Savings of $200K in streetscape projects.
b. Booth Creek playground improvements were pushed out from
2007 to 2011 to coincide with the park's redevelopment
scheduled that year.
c. $9.5K was added in 2007 to fund an initial design concept
from the engineering results for recreational assets.
d. $95.OK was added in 2007 to fund the final design related to
engineering results for recreational assets.
Capital projects for recreational assets managed by the VRD were
updated for cost estimates provided by Borne Engineering over the
next 5 years. The assets included are those identified as the town's
responsibility under the current lease agreements. These amounts
may change based on the final design (as mentioned above).
Forest Health manager has requested an increase in annual funding
for that program by expanding the duration from 20 weeks to 27
weeks. This request is still being analyzed for recommendation.
V. CONCLUSIONS AND NEXT STEPS
Costs to maintain and protect the town's existing assets are significantly
increasing as construction costs skyrocket and the assets age. New
projects also increase the amount needed for future maintenance as well
as annual operating expenses. As we move forward with the 2008 budget
and five-year projections, new funding sources for capital projects will
need to be discussed along with capital project priorities and timing.
At the August 7 Council meeting, staff will present a construction use tax
ballot question for Council consideration. Other potential funding options
include: bonding against tax increment financing (TIF); use of the $9.0
million raised for the conference center; and a mil levy increase. Use of
conference. center funds and a mil levy increase also require voter
approval and could not be implemented until 2009 at the earliest.
Staff has reviewed the latest five-year projections for the Capital Projects
and RETT Funds, focusing on prioritizing projects and evaluating the
impact of delaying projects that do not fit within projected funding. The
2008 capital budget still needs to be balanced, which demonstrates the
critical need for additional funding alternatives to maintain and improve our
capital assets in future years.
3
Town of Vail
Capital Asset Management
2007 - 2012
2007 - 2012
Total
Capital Projects Funding ^As Is°
4.0% Sales Tax 46,874,223
Grants 7,465,577
Project Reimbursement 141,869
Lease Revenue 1,141,050
Interest Income & Other 428,350
Capital Projects Funding Total 56,051,069
On-Going Capital Maintenance:
Parking Structures & Equipment 4,982,129
Buildings & Facilities 5,093,773
Capital Street Maintenance 8,899,995
Replace Buses 7,499,255
Fire Truck Rebuild /Refurbish 1,855,352
Public Safety Technology 1,304,000
Computer Equipment, Software, etc. 1,344,500
Other Equipment 68,800
Total On-Going Capital Maintenance: 30,827,804
Debt Service and Financin
W. Vail Fire Stn Bonds (2,000,000)
Main Vail Fire Stn Renovation Bonds (925,000)
W. Vail Fire Stn Debt Service 496,275
Main Vail Fire Stn Renovation Debt Service 334,260
Timber Ridge Loan -
Debt Service on Outstanding Bonds 13,730,184
Transfer from General Fund:
Total Debt Service and Financing 11,635,719
Fund Balance at 12/31/06: 10,256,602
Fund Balance Available for Projects: 23,844,148
4
Town of Vail
Capital Asset Management
2007-2012
Capital Project Fund
(Carried-over from prior page)
Fund Balance Available for Projects:
Priority Proiects:
Fire infrastructure improvements
Buy-down Program
West & East Meadow Drive
East Meadow Drive-Streetscape Heat
Village Streetscape
Neighborhood Road Reconstruction
Neighborhood Bridge Reconstruction
Vail Heights / Chamonix Unit
Pitkin Creek Unit
Wendy's Property purchase
East Vail Lodging Unit
Total Priority Projects:
Other Improvements
I-70 Noise
TOV Strategic Planning, Area Plans, etc
Timber Ridge Debt Service Guar., Legal
Intermodal Site /Transit Center
Simba Run Underpass
Frontage Road -Lionshead
Frontage Road -Ford Park
Main Vail Round-about Reconstruction
Municipal Building Renovation
N Frontage Road -West Vail
Creekside Housing Improvements
LH Auxilliary Building Renovation
E. Vail Fire Station Remodel
LH Information Center Renovation
Donovan Park Pavilion -Ventilation
Total Other Improvements:
Total Capital Projects:
Additional Funding Available/(Needed):
23,844,148
3,742,229
865,000
2,670,000
1,030,000
1,276,667
15,395,000
3,500,000
280,000
460, 000
2,000,000
172,550
31,391,446
2,087,575
588,286
957,558
7,000,000
19,500,000
8,815,000
5,635,000
3,600,000
2,400,000
7,513,000
850,500
1,015,000
775,000
550,000
400,000
61,686,919
93,078,365
(69,234,213)
Potential Funding from Construction Projects /TIF Revenues:
The following projects would not be completed without construction projects /developer involvement:
The entire cost of these projects are included above; The below funding sources offset those costs, but leave the Town with additional funding needed.
Total Potential
Funding
Simba Run Underpass 19,500,000
Intermodal Transit Center 1,450,000
Frontage Road -Lionshead 8,815,000
Frontage Road -Ford Park 1,000,000
Main Vail Round-about Major Reconstruction 3,600,000
N Frontage Road -West Vail 7,513,000
LH Auxilliary Building Renovation 1,015,000
LH Information Center Renovation 550,000
Total: 43,443,000
Potential Funding
Potential
Developer Lionshead LH Pkg Str & Fed'I / CDOT
Agreements TIF EverVail TIF Agreements
7,000,000 6,950,000 5,550,000
1,450,000
1,915,000 3,900,000 3,000,000
1,000,000
2,000,000 1,600,000
7,513,000
1,015,000
550,000
17,993,000 14,300,000 4,600,000 6,550,000
Additional Funding Available/(Needed): (25,791,213)
After Developer and TIF Funding Applied
Town of Vail
Capital Asset Management
2007-2012
2007 - 2012
Total
Real Estate Transfer Tax (RETT) Funding "As Is"
4.0% Real Estate Transfer Tax 47,415,000
Grants /Donations -
Project Reimbursement 184,065
Lease Revenue 791,635
Recreation Amenity Fees 452,400
Interest Income & Other 698,600
RETT Funding Total 49,541,700
On-Going Maintenance:
Annual Mtce and Landscaping 10,749,912
Rec. Path Capital Maint 1,417,655
Tree Maintenance 419,796
Street Furniture Replacement 135,000
Total On-Going Capital Maintenance: 12,722,363
Fund Balance at 12/31/06: 8,956,388
Remaining Fund Balance: 45,775,725
Priority Proiects:
Forest Health Management 2,375,325
ADA Compliance w/ VRD 126,848
VRD Agreements -Legal Counsel 102,444
Bike Lanes, Trails, Trailheads 5,146,116
Streetscape 1,970,000
Seibert Circle 699,095
Park, & Playground Capital Projects 7,023,477
" Recreation Capital Projects 3,301,500
Public Art 1,046,962
Bear Proof Containers 199,500
Alpine Garden Support 355,036
Black Gore Creek Sand Mitigation 635,000
Ford Park Master Plan -Improvements 4,825,000
Landscape Medians 570,000
Public Restrooms 420,000
Environmental Sustainability 1,500,000
Open Space Land Acquisition 551,019
Total Priority Projects: 30,847,322
Funds Remaining after Projects: 14,928,403
"NOTE: Recreational capital projects only include assets based on current lease obligations
TOWN OF VAIL 2008 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
- -
Forecast
2007
(Revenue
Sales Tax _ ~ 7,658,500
Federal Grant Revenue
,Eagle County Grant Revenue 500,000
Lease Revenue 187,800
Project Reimbursement 141,869
Earnings on Investments and Other -~ 417,500
Total Revenue I 8.905.669
Land 1 Property Purchases
Vail Heights I Chamonix Lane Unit 280,000
Piikin Creek Unit 460,000
East Vail Lodging Unit 172,550
Bus Shelters _
Parking Structures
Facilities
Capital Street Maintenance
Dobson Ice Arena
Creekside Housing Improvements
Street Light Improvements
Fire infrastructure improvements
Fire Truck Rebuild 1 Refurbish
Patrol Car Video Cameras
Jail & Municipal bldg Video System Upgrade
Police Radio AMP in parking structures
Document Imaging
Software Licensing
Computer Hardware
Comm Dev Interactive Permit software
481,129
744,627
83D,000
7,900
80,099
111,229
589,352
97,000
Blue =New requests (*Not Approved)
_ _ Green = price increasesladjustments
_ _ _ Yellow =timing change
No New Incl.
Requests Requests'
2008 2008 2009 2010 2011 2012 Projectlnformation
$ 7,178,000 $ 7,178,000 I $ 7,570,200 $ 7,864,350 ' $ 8,154,800 $ 8,448,373 37% of total sales tax projections
815,577 815,577 1,850,000 1,850,000 2,450,000 (Bus replacements $815K in'08 & $1.85M per year for Intermotlal site'09,'10,'11 plus $600K
'
_ buses in
11
West Vail Fire Station (will carryover l0 2008 pending approval)
187,800 187,SD0 188,550 192,300 192,300. 192,300 Lease revenue from City Market & employee housing
__ CDOT Reimbursement for Intergovernmental Agreement on Street R&M
10,850 10,850 - - - _ 07 incl. $174.5 from sale of Vail Heights unit; '08 based on 4.95% return; 2D09 and beyond zero
because negative fund balances
8,192,227 8,192,227 9,608,750 9,906,650 10,797,100 8,640,673 '
_ 10,000 10,000 30,000 30,000 31,000 30,000
935,OD0 935,000 480,000 540,000. 910,000 1,055,000 '08 elevator replacmnl; significant structural repairs'08,'11_and'12
400,000 800,OD0 755,000. 970,000 500,000 1,285,000 08 request for $40DK remodel of vehicle wash facility;'10 re-roof and'11 HVAC repairs for the
'
_ Library;
12 structural repairs PD
~ '08: to replace 20-yr old roads during water district project (searing up roads to replace water
1,625,000 i 1,625,000 1,505,000 1,510,000 1,245,000 1,245,000 lines); Curb & gutter repair at W.Vailround-about io coincide with CDOT's overlay of round-
aboutsand frontage roads.
- - 60,000 60,000 60,000 Need to gut plumbing; electrical wiring; roofing, etc.
75,000
75,000
75,OD0
_ 75,000
75,000 _
_
50,ODO Add new street lights and refurbish residential lighting program
2,650,000 2
650
000 975,000 Maslerplan and design costs for W. Vail Fire Station; '08 shifted construction of W Vail station
,
, irom'07; Remodel of Main Vail station in 2010 after W Vail built
520,000 520,000 ~ _ 546,000 _
50% pumper and refurbish Aerial Pumper'07, 'D8 Fire truck W. Vail ; 2011 refurbish
extracation equip
- 8,000 20,000 8,000 Equip will be out of warranty in'08; repair !replacement 8 software upgrades
- 23,000 _ _ Replace video system & establish core system for future security add-on (2013)
To allow far radio coverage in lower levels of parking structures -safely issue
92,000 350
D00 92
000 92
000 92,000 000 Contract position and scanner mtce for current & future imaging -annual cost of $92K; Add'I
92
, , , ,
$258K requested for'O8 is cost for historical documents to be done by 3rd party
20D8 for Windows automatic update for server "WSUS" ;Upgrade Microsoft products (Vista) on
i
- 8,500 73,D00 i all equipment, replacement PC's, server upgrades, AS400. These upgrades should occur every
_ ~3-5 years
43,000 43,000 52,000 78,000 50,DOD 50,000 Scheduled rotation of PCs, printers and servers
25,000 U rade of Permit Plus software
7
Fire Suppression in Computer Rooms
Website and e-commerce
Vehicle Expansion
Donovan Park Pavilion
1Gymnastics Facility
Flammable storage 1 Mag Chloride containment
_ Fiber Optics in Buildings
Way Finding Improvements
1 Buy-down Program
Rational Nexus Study
E Vail Radio Tower
Building Remodels
Networking equipment
CADIRMS
Maintenance Paid for by Capital Fund
Capital Replacement Expenditures
West & East Meadow Drive
East Meadow Drive-streetscape Heal
' Village streetscape _ _
Neighborhood Road Reconstruction
I Neighborhood Bridge Reconstruction
Parking Equipment Replacement _
800 Radio Equipment
Heavy Duty Tire Changer (22 yrs old)
_ GPS far Buses
Hybrid Bus Battery Replacement _
Office Equipment > $5,000
Replace Buses
Replacement Paid for by Capital Fund
~_ Otherlmprovements __
I-70 Noise
West Vail Area Planning
TOV Strategic Planning
~LH Parking Structure Redevelopment __ __
Timber Ridge LegallZoning
Timber Rid e Debl Service Guarantee
TOWN OF VAIL 2008 BUDGET
SUMMA_R_Y OF REV _
ENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Blue =New requests ("Not Approved)
_ __ Green =price increasesladjustments
_ _ _ Yellow =timing change
No New Incl. '
Forecast Requests _ Requests'
j 2007 2008 2008 2009 2010 2011 2012 Projectlnformation
35,500
20,000 12,000 12,000 12,000 20,000 12,000 12,000
Internet security & application interfaces; 2008 webcam for streaming video of Council meetings
44,800 i _ __ '07 CEO vehicle & truck for Public Works
29,634 50,000 400,000 ~ $50K furniture replacement; $400K to change ventilation & improve noise
I
I Flammable storage cabinets,Mag Chloride secondary containment
15,000 15,000 15,000
~ _ 15,000 15,000 Cabling !Network Infrastructure; 2011, 2012 to repair, maintain & upgrade
9,896 - 30,000 ~
,
I 500,000 2008: variable message sign central control software; 2012: new signs for parking structures
365,000
. 100,000 100,000 100,000 100,000 100,000 100,000
1,999
- 5,000_ 5,000 5,000 25,000 8,000 8,_00.0 Tower used for dispatch systems
50,000 55,000 61,000 ~On-going minor remodels of various Town facilities
45,000 - 32,000 25,000 Computer nehvork systems -replacement cycle every 3-5 years
92,500 50,000 43,000 50,000 100,000 50,000 50,000 County-wide "Computer Aided DispatchlRecortls M~ml System" (cost reducfion'08)
3,915,277 6,532,000 7,284,500 3,389,000 4,658,000 3,755,000 4,692,000
950,000 1,720,000 1,720,000 Savings of $150K in'07; '08 to construct streetscape, drainage, etc. from Library to Main Vail
_ Fire Station;
1,030,000 _ _ Per Council's request 9121104; Savings of $150K reFlected in 2007
1,276,667 I Savings of $500K reFlected in 2007
- 150,000 150,000 2,065,000 6,240,000 6,940,000 Overhaul residential streets; shifted design costs lo'OB from'09;'09 Vail Valley Drive & Mill
Creek area
- 75,000 75,000 1,675,000 1,750,000 I Overhaul residential bridges; shifted design casts to'08 from '09; '10 Nugget Lane bridge
I replacement (safety issue)
400,000 - - Equip replacement of $400K moved up to 2007 from 2009
- 495,500 495,500 227,000 48,000 Replacement of 1998 radios for PW, Fire, PD
17,500 ~ I
52,750 ~ _ _ i _
_ 40,000 (Scheduled replacement
17,000 - 56,535 9,000 ~ i'07 New copier for Comm Dev; '08 new generator for PD; '09 GIS Equip
3,642,605 - - 143,400 2,199,600 1,203,400 Moved from 2008 into 2007 to coincide wish timing of contract to purchase buses
7,586,522 2,440,500 2,497,035 4,119,400 10,189,600 8,143,400 88,000
837,575 250,000 250,000
- 250,000 250,000 250,000 ~ 250,000 ',
27,300 .
167,920 125,000 50,000 Carryover from'07 for implementation of Vail 2020 action steps;'09 Land use zone & plan
ammendments -estimate only
76,299 I, Legal and consulting fees; Future costs expected to be reimbursed by developer
_
32,558
- _ Legal and consulting fees; Future costs expected to be reimbursed by developer
925,000 i
8
TOWN OF VAIL 2008 BUDGET _
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALA_NCE_
CAPITAL PROJECTS FUND
No New Incl.
Requests
Forecast Requests'
i
_
_
2007 2008 _
2008
Lionshead Improvements 89,764
~~ Bic-Mass Study 50,000 ~~
Intermodal Site - '
Total Other Improvements 2,206,416 I~ 250,000 I 250,01
Discretionary Projects
Simba Run Underpass
Frontage Rd -Lionshead
I LH Auxilliary Building Renovation
__ LH_Informaiion Center Renovation
Main Vail Round-about Major Reconstruction
N. Frontage Rd -West Vail
E. Vail Fire Station Remodel
i Frontage Road -Ford Park
Municipal Bldg - HVAC Renovation
Creeksitle Housing Improvements
Total Discretionary Projects
~ Total Expenditures
W. Vail Station Bonds
Main Vail Renovations Bonds
W. Vail Station Debt Service
Main Vail Renovations Debt Service
Transfer for Debt Service
Transfer From General Fund
Transfer to General Fund
Total Financing
'Revenue Over (Under) Expenditures
Be inning Fund Balance_
Ending fund Balance
Blue =New requests (*Not Approved)
Green =price increasesladjustments
_ Yellow= timing change
2010 2011 2012 Projectlnformation
'.Design costs to implement Town improvements: Conslruciion costs for LH Redevelopment will
be funded from developer contributions, TIF & other sources
T Currently researching Bio-mass options __
7,000,000 Federal funding included in revenue over a 3-year period at $1.85M per year
7,300,000 250,000 i 250,000
19,500,000 $16M at today's price; added 5% per year for inflation
- - - -
_ 8,815,000
1,015,000 (Subway (Youth Services location _
550,000
3,600,000
- - - -
7,513,000
-
l75,
000
5,635,000 _
i
2,400,000 _
588,000 262,500
• - - - 9,173,000 41,480,500
i 16,620,785 9,222,500 10,031,535 7,883,400 22,147,600 21,321,4
- 2,000,000 2,000,000
__ _ 925,000
- _ _ (165,425) (165,4
- (31,914) (151,1
(2,322,497) (2,321,825)i (2,321,825) (2,320,363) (2,317,803) (2,323,C
(2,322,497)' (321,825) (321,825)1 (2,320,363) (1,590,142) (2,639,6
(10,037,59~1,352,098)~, (2,161,133) (595,013) (13,831,092) (13,163,5
10,256,602 ~ 219,009 ~~ 219,009 (1,133,089) (1,728,102)_ (15,559,1
$ 219,009 $ (1,133,089)i $ (1,942,124) $ (1,728,102) $ (15,559,194) $ (28,723,C
46.71
Certificates of Participation (GOP's) 25 year term
(COP's)15 year term
165,425),
151,173)
124,692) To fund debt service on all Town bonds
1,11
9
_ TOWN OF VAIL 2008 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Blue =New requests ("Not Approved)
Green =price increasesladjustments
Yellow =timing change
REVENUE
Real Estate Transfer Tax
Federal Grant
Golf Course Lease _
Lottery Revenue
Project Reimbursements _
'Earnings on Investments and Other _
Transfer from GF _
Recreation Amenity Fees
Total Revenue
EXPENDITURES
RETT Collection Costs
Park, Path & Landscape Maintenance
Rec. Path Capital Maini
Tree Maintenance
Forest Health Managemenf _
VRD Agreements -Legal Counsel _
Street Furniture Replacement _
ADA Compliance wl VRD _
Katsos Ranch Bike Path
Cascade Bike Path
Timber Ridge-Buffehr Creek Rd separa
Lionshead to Meadow Dr
Streamwalk ADA & Safety improvemen
Trailheatl Development (Improvement
Village Streeiscape Design & Implemer
Meadow Drive Streetscape
Frontage Road Bike LaneslTrails
Raw Water t Irrigation Control
Stream Tract Encroachment Survey
Big Horn Park -Per Safety plan
Red Sandstone Park -Per Safety plan
Retrofit Park Restrooms (heat)
Park t Playground Capital Maintenance
Public Art
Art in Public Places -Project Mgmt
Bear Proof Containers
AI ine Garden Su ort
No New Incl.
Forecast Requests Requests'
2007 2008 2008 2009 2010 2011 2012 Projectlnformation
7,300,000 $ 8,230,000 $ 8,230,000 $ 9,100,000 $ 8,560,000 $ 7,425,000 $ 6,800,000 Arrabelle shifted from 2007 to 2008
123,018
126,708
126,708
130,509
133,800
137,100
140,500 ___
'~
20,000 20,000 20,000 20,000 20,000 20,000 20,000
164,065
I VRD ADA compliance & Greenplay, Cascade Village, Holy Cross
184,700
- 200,OOO ' 200,000 75,000 77,300 79,600
_- 82,000
,
125,000
125,000
125,000
25,000
25,000
25,800
26,600
7,916,783 8,701,708 8,701,708 9,350,509 8,816,100 7,687,500 i 7,069,100
_ 365,000 411,500 411,500 455,000 428,000 371,250 340,000 5% of RETT Collections -fee remitted to the General Fund for administration
1,260,802 1,253,900 _ 1,253,900 1,360,453 1,401,267 1,510,185 1,592,553 Ongoing path, park and open space maintenance, project mgmt
234,837 222,789 _ 222,789 229,473 236,357 243,448 250,751 Capital maintenance of the town's recreation path system
104,796 60,000 60,000 60,000 65,000 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees)
385,325 _
_250,000 470,000 380,000 380,000 380,000 380,000 Pine beetle mitigation in conjunction wl forest service
52,44_4_ _ 50,000 50,000 - - '08 Legal counsel for negotiations and re-writing of VRD leases.
20,000 _ 20,00.0 20,000 20,000 25,000 25,000 25,000 Additions and replacement of street furniture
126,848 Shared costs with VRD -recreational facilities
1,225,943 Resurface rec path from Sunburst to E. Vail
7,000 _ Widen recreation path from W. Haven to tennis courts
i 675,000 _ ~ _ (Path from TimberRidge to Roost
- - 202,500
-- -
+} 225,000 225,OOOI
27,273 22,100 22,100 23,200 24,000 24,000 25,000 Improve trailheads; Continued need through 2012 (one trail per year)
720,000 1,250,000 ' 1,250,000 I '07 savings of $200K;'08 for West Meadow Drive (Library to Vail Road)
- 1
275,000 275,000
1 675
000 715
100 Construct widened 6' shoulders along all frontage roads; first priority is Blue Cow Chute
, , , , to East Vail; path from Vail Mtn School to E. Vail exit
10,388 ' ' Convert parks from Treated water to raw water
34,881 - 30,000 Suvey along Gore Creek
216,756 Reconstruction of playground per safety plan
58,000 _386,000 425,000 ~ Reconstruction of playground per safety plan; 20 years old
172,404 _ 250,000 _ _ '09 Tear down and rebuild (and enlarge) Ford park restroom
100,000 105,000 105,000 110,000 115,000 _
_90,000 80,000 To maintain playgrounds, restrooms, etc.
260,909 75,000 75,000 75,000 80,000 80,000 80,000 To purchase sculptures,artwork,etc.
66,000 62,167 62,167 64,032 65,953 67,932 69,970 AIF'P salary and operating expenses related to RETT _ _
199.500 In TOV parks &trailheads; '07 bring our cans into compliance
54,080 56,243 56,243 58,493 60,248 62,055 63,917 Annual su ort
10
_ TOWN OF VAIL 2008 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
__ ~ Blue =New requests ('Not Approved)
_ _ _ __ Green = price increasesladjustments
Yellow =timing change
No New Incl.
Forecast Requests Requests'
_
2007
2008
2008
2009
2010
2011 _
2012 Projectlnformation
Black Gore Creek Santl Mitigation 135,000 1.00,000 100,000_ 100,000 100,000 100,000 100,000 Annual support
Seibert Circle 699,095 _ _ _ Remainder of original budget $745K; $127.7K collected in donations
Donovan Park 49,050 Xe_ric garden'07 _
White Water Park 376,000 _ Funds 3rd hole 1 bladder system at Whitewater Park -per Council's approval _
Skate Park 400,000 ' Per councils request 10119104
Booth Creek Playground - 422,000 Entire park is budgeted for full re-development in 2011; Re-scheduled playground
improvements to coincide.
Resulting from Recreation Master plan (parking, recreation buildings); Left entry lane; Re
Ford Park Master Plan -Improvements 100,000 1,500,000 1,500,000 1,575,000 1,650,000 master Ford Park blc of parking potential
Lionsheatl park ~ 139,000 928,000. 92.8,00 _ ~ New park -location curre~ being investigated
Landscape Medians 570,000 _ Frontage road medians
' Restrooms at W. Meadow Drive & Vail Road -pushed to 2009 to coincide with
Public Restrooms 420,000 construction of W. Vail Fire Station
Environmental Sustainability 250,000 250,000 250,000 250,000. 250,000 250,000 250,000 Wintl power; Solar power, Green programs; Recycling, etc
Turf Toptlresser 12,000 __ _ _ ~
Greenhouse 100,000 _
~ _ New and expanded greenhouse
Booth Creek Park Redevelopment __ -
- 2,800,000 ',Reconstruct playground _ _ _ _
n ace Lantl Ac uisition
Oe S
P P q
19
551 0
,
I
i
Capital Paid for by RETT Funds: 9,759,350 8,502,699 6,791,699 6,308,151 5,595,925 6,490,870 3,322,191
Discretionary Projects _ _ _
Recreation Master Planning 104,500
Dobson Ice Arena 77,200 77,200 900,000 145,000
,Ford Park !Tennis Center Improvements 56,000 62,000 62,000 120,000 120,000
'Athletic Fields - 126,500 126,500
Youth Services
gymnastics Center _
Naiure Center
Total Discretionary Projects
Total Expenditures
Revenue Over (Under) Expenditures
Be~innin9 Fund Balance
Ending Fund Balance
160,500 139,200
$ 7,013,130
$9.5K for concept design and $95K for final design of recreation asset
160,000 70,800 Based on estimates from Borne Engineering
120,000 526,000 Based on estimates from Borne Engineering
Based on estimates from Borne Engineering _
Based on estimates from Borne Engineering _
157,000 Based on estimates from Borne Engineering
55,000 Based on estimates from Borne Engineering
139,200 1,146,500 821,500 280,000 753,800
8,930,899 7,454,651 6,417,425 6,770,870 4,075,991
(229,191)
6,953,321 1,895,858
6,724,130 2,398,675 ~
8,619,988 916,630
11,018,663 2,993,109
11,935,294.
--
6,724,130 $ 8,619,988 $ 11,018,663 $ 11,935,294 ', $ 14,928,403
11
Sales Tax
Grants
Project Reimbu
Lease Revenue
Interest Income
b313/ J III _
i Legend: Blue=New requestsJ•NotApproved)
• 15 Year Projection - _- Green =price IncreasesladJustments _
_ _ __ _
I _ Yellow =timing change
No-New -Incl. --
Forecast Requests Requests _ _
2007 Bud 2007 _
200.8_ _ _
2008 2009 2010 2011 2012 2_013 2014 2015 21116 2017 2018 2019 2020 2021 2022
ng ~ ~ 41.60% 37% 37% 37% 37% 37% 37°/ -- - - ~ ~ ~~
6,308,500 7,658,500 7,178,000 _
,178,000 7,570,200' 7,864,350 8,154,800 8,448,373 _6,786,000 9,137,000 Q502,D00 9,882,000 10,277,000' 10,668,000 11,116,000 11,561,000 12,023,000 12504_
- 500,000 815,577 _
815,577 1,850.000 I 1,650,000 2,450,000 - - - - - - - - -
d 141,869 I _ I
187,800
167,800',,
187,800
187,800
166,880 _
192,300
192,300 192,300' 192,300
193,073_ 196,935 1.96,935_ 196,935 196,935
,
1 191,105. 201,709. 201,709 201
~~ 43 000 417 500 10 850 10 850 - - - - - - - - - - - -
CMT005 Facilities
CM_T004 Capital Street Maintenance
CMT009 Flammable storage I Mag Chloride sea
C61022 Dobson Ice Arena
CHP005 Creekside Housing Improvements
COT002 Street Light Improvements
C61010_ Fire infrastructure improvements
CEP001 Fire Tmck Rebuild 1 Relurbish
CEP023 Patrol Car Video Cameras
CEP022 Jail Video System Upgrade! Town widr
CEP032 Police Radio AMP in parking stmclures
CEP011 Document Imaging
CEP031 Software Licensing
GEP005 Computer Equipment (PCs, laptops, pri
CEP005 Comm Dev Interactive Permit software
CEP033 (Fire Suppression in Computer Rcoms
CEP018 Websiteand e-commerce
CEP030 jVehicle Expansion
C61021 Donovan Park Pavilion
C81023 'GVmnasticsFacility
1 West 8 East Meadow Drive
800 Radio EquiE
Heald Duty Tire
Other
COTD11 I-70 N
6,539,300 8,905,669 8,192,227. 8,192,227 9,608,750 9,906,650 10,797,100 8,640,673 8,978,300 9,330,073 9,698,935 10,078,935 10,473,935 10,884,935 11,313,105 11,762,709 12,224,709 12,705,709
30,000 30,000 10,000 10,000 30,000 3QOOD 31,000 30,000 30,000 30,000 30,000 _ 30,000 35,000 35,000 35,000 35A00 35,000 35,000
_
455,000 481.129 935,000 935,000 480,000 540,000 910,000 1,055,000 860.000 1,100,000 2,075,000 730,000 765,000 765,000 770,000 775,000 840,000 840,000
446,000 744,627 400,000 800,000 755,000 970.000 500,000 1,285,000 675,000 605,000 640,000 670,000 635,000 620,000 695,000 780,000 490,000 490,000
830,000 830,000 1,625,000 1,625,0.00 1,505,000. 1,510,000 1,245,000 1,245,000. 1,860,000 1,205,000 1,190,0.00_ 2,155,000 1,050,000. 985,000 2,550,000 1.455.000. 1,235,000 1,235,000
containmt 24,000
. _
7.900 -
- - - 60,000 60,000 60,000
75,000 80,099 75,000 75,000 75.000 75,000 75,000 50,000 50,000. 50,000 _ 50,000 _ - 50,000 50,000. 50,000 50,000. 80,0110 50pW _50,000
2,000,000 117,229 2,650,000 2,650,000 975,000 __ _ __
588,000 589,352 520,000 520,000 546,000 ~ - - 596,500 - -_ - - 109,000 - 1,174,000 _1,174,000
8,000 20,000 8,000 ~
~ secudty~, 12,000 12,000 _ 23,000 437,500 437,500 437,500 30,00 3QDD0 : 30,000. 30,000 30,000 30,000. 30,000
50,000 50,000
97,000 97.000 92,000 350,000 92,000 92,000 92,000 92,000 92,000 92,000 92,000 92,000 92,000 92,000 92,000 92,000 92,000 92,000
. 6,500 73,000 75,000 _ 75,000
servers) I 72,000 72,000 _43,000 43,000 52,000 78.000 50,000 50,000 ~ SQOOD SDOOD 50,000 5__0,_000 50,000 50,000 50,000 5QOD0 i 50,000 5Q000
65,000 65,000 _ _ 25,000 ' ~ _
1 35,800 35,500 _ __
2QOD0 20,000 12,000 12,000 I 12,000
~ 20,000
~ 12,000 12,000 20,000 12,000
- 12,000 2QOOD 12,000 12,000 ~ 20,000 12,000 ~ 12,000 12,000
44,800 44,800 ~I ~
29,634 - li 50,000 400,000 I 50,000 I SQ000
5,612 i
_
15,000 15,000 __
15,000 r 15,000 i 15,000 15,000 15,000 15,000 _ 15,000 15,000
9,896 - 30,000 500,000
_
100,000 365,000 100,000 L _ 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100.000 100,000 _ 100,000 100,000', 100,000 100,000 100,000 100,000
S,OOD ' 5,000 5,000 25,000 ~ 8,000 8,000 8,000 1~ 8,000 ' B,OOD 10,000. _ 10,000 10,000 10,000 10,000 10,000 10,000
_
_
50,000 50,000 55,000 61,000 i 67,000 I 74,000 81,000 90,000 I
45,000 45,000 - 32,000 25,000 50,000 40,000 30,000 ' 50,000 40,000 30,000 _
_
92,500 92,500 SD,000 43,000 5Q000 101),000 50,000 50,000 100,000, 50,000 50,000 100,000 50,000 50,000 100,000 50,000' 50,000 SO,OOD
5,122,800 3,913,278 6,532,000 7,284,500 3,389,000 4,658,000 3,755,000 4,692,000. 4,099,500 4,451,000 4,903,500 i
~ 4,_052,000
_ 2,96QOOD 2,799,000 4,751,000 3,634,000 ' 4,198,000 4,168,000
1,100,000 950,000 1,720,0.00_ 1,720,0_00 - - __ _~ _ __
1,180,000 1,030.000 _ __4 _
1,276,667 , _
_ -
150,000
150,000
2,065,000
6,240,000
6,940,000
-
-
-
-
~ I
-
-
- 75,000 75,000 1,675,000 1,750,000 - - ~ - - ~'~ 1,950,000 ~ _ - - i - ~ - -
_
- 400,000 - _ - _ _ _5_00,000
495,500.1 495,500 227,000: 48,000 _ 693,000 48,000
17,500 17,500 _
52,750 i
40,000 94,000 86,400 _ 91.000
17,000 17,000 -__ 56,535 9,000 i
~ _ _
- 3,642,605 143,400 2,199,600 1,203,400 - - - 3,502,400 3,465,600 - 5,495,120 204,455 3,136,100 3,136.100
2,314,500 7,586,522 _2,440,500_ 2,497,035 4,119,400 10,169,600 8,143,400 88,000' _ _ 294,000 2,643,000 3,501,400 4,052,000. 5,543,120 295,455 3,136,100 3,136,100
280,000 _ _ _ - _ __ l_ _ ___ _
460,000 ~ ~ ~ ~ ~
2,0oo.ooa I _
~~
~ -
- -
--
-
172,550 ''
2500001 837,575 250,000 250,0001 250,000 250000 250000 2500001 250,000 250,000 250,000 250,000 250,000 250,0001 250,000 1 250,000 250,000 250,000
12
_ Town of Vail
Capital Asset Management
I
COT016 LH Parking SWcture Redevelopment _
CHPD08 Rational Nexus Study
CHP007 Timber Ridge LegallZoning
Timber Ridge Loan
CHP006 Timber Ridge Debl Service Guarantee
COT009 Lionshead Improvements
CM 005 8io-Mass Study _
Intermodal Sile I Transit Center
Total Other Improvements
Total Capital before financing
Debt Service and Financing
W. Vail Fire Stn Bonds
Main Vail Fire Stn Renovation Bonds
W, Vail Fire Stn Debt Service
Main Vail Fire Stn Renovation Debf Service
Timber Ridge Loan
_ Dehl Service on Outstanding Bonds
Transfer from General Fund:
jTotal Debt Service and Financing _
ITolal Capital Expense
Revenue Over (Under) Expenditures:
DISCRETIONARY PROJECTS
Simba Run Underpass
Town Shop Mtc Improvements
Frontage Road -Lionshead
Lihrary Remodel (includes 3rd Ooor)
Frontage Road -ford Park
East Vail Round-about Major Recons
_ Main Vail Round-about Major Recon:
'West Vail Round-about Major Recon:
!Municipal Building Renovation
Frontage Road -East Vail
~ NFrontageRoad-WeslVail
Creekside Housing Improvements
_N Frontage Road -Sandstone
Buuard Park Housing Improvements
LH Auxilliary Building Renovation
E, Vail Fire Station Remodel
LH Information Center Renovation
GIS
Total Discretionary Protects:
funds Remaining after Protects:
Beginning Fund Balance:
Ending Fund Balance:
I
N
Forecast RI
Id 2007
27,300
100 167,920
16,299
1,999
uJIJr J III
Legend: Blue =New requests (*Not Approved)
~ ' _ Oreen =price IncreasesladJustments
~_ Yellow = timing change
~ -
2010 2011 III 2012 2013 ~ 2014 2015 2016 2017 2010 2019 2020 2021 2022
150,000 2,208,415 _250,000 250,000 375,000 7,300,000 250,000 250,000 290,000 250,000 250,000 3'
187,300. 16,620,765 9,222,500 10,031,535 7,883,400 22,147,600 12,148,400. 5,230,000 4,389,500 4,995,000 7,796,500 7,81
IOD,OOD)~ (2,000,000) (2,000,000)_
_
_
_ ~_ _ -
r (925,000)
57,213 - _ 165,425 165,425 165,4251 165,425 165,425 165,425 11
I 31,914, 151,173 151,173' 151,173 151,173 75,0001
522,497 I 2,322,497 ~ 2,321,825 it 2,321,625 2,320,363 2,317,803. 2,323,004 2,124,692
1
19,500,000
8,815,000
5,635,000
_ 3,600,000
2,400,000 ~~~
7,513,000
315,0
110) (10,037,593) (1,352,098) (2,161,133) (595,013) (13,631,0
373 10,256,602 219,009 219,009 (1,133,089) (1,728,1
i63 219,009 (1,133,069) (1,942,124) (1,728,102). (15,559,1
i -
915,000
250,000 250,000 150,000
179,455 7,584,100 7,554,100
i
7
13
6313! S III
Town of Vail ~ Legend: Blue =New re quests ('Nat A ppravedJ
Capital Asset Management • 15 Year ProJecllon i i I _ _ _ _ ~
~ _ Green =price IncreasesladJustmenls
~, Yellow = tlming change
No New Incl.
Forecast Requests Requests
2007 Bud
2007
2008 _
_ _2008
2009
2010
2011
2012
2013
201.4
2015_
2016
_ 20.1_7_
2018
2019
2020
2021
20.22
Real Estate Transfer Tax funding _ _
40% Real Estate Transfer Tax 8,179,952', 7,300,000 8,230,000 8,_230,000 9,100,000 8,560,000 7,425,000 6,800,000 7,004,000 7,2_14,120 7,430,544 7,653,460 7,883,064 8,119,556 8,363,142 6,614,037 8,872,458 138,631
Grants (Donations 150,000 _ _ __
Project Reimbursement 164,065 _
_
Lease Revenue 123,018 123,016 126,706
- 126,708 130,509
- - 133,800 137,100 140,500 144,000 _ 147,600 151,300
- , 155,100 159,000 163,000 167,100 171,300 175,563 179,972
Recreation Amenity Fees 125,000 125,000 125,000 -
125,000 25,000 25,000 25,800 26,600 27,400 26,200 ' 29,000 29,900 30,800 31,700 32,700 33,700 34,700 34,700
Interest Income 8 Other
- 77,000 204,100 220,000 220,000
- ~_ 95,000 97,300 99,600 1 D2,OOD 104,500 107,000 109.600 112,300 115,100 118,000 120,900 123,900 125,000 125,000
Real Estate Transfer Tax Fund Total 8,654,970 7,916,783 8,701,706 B,TO1,70~ 9,350,509 8,816,100 7,687,500 7,069,100 7,279,900 7,496,920_ 7,720,444 7,950,760 8,187,964 8,432,256 8,683,842 8,942,937 9,207,740 9,478,303
Earmarked forAnnual Mlce and Landscaping 1,G69,8D0 1,625,804 1,665,400 1,665,400 ~ 1,615,453 1,629,267 1,881,435 1,932,553) 2,029,200 (2,130,700 2,237,200 (2,349.100 (2,466,600 (2,589,900 2,719,400 (2,655,400 2,998,200 3,148,100
Real Estate Transfer Taz Fund Avail for Capital 6,985,170 6,290,979 7,036,306 7,036,308 7,535,056 6,966,833 5,8(16,065 5,136,547 5,250,700 5,366,220 5,463,244 5,601,660 5,721,364 5,842,356 5,964,442 6,087,537 6,209,540 6,330,203
RMT001 Rec. Path Capital Malnl 216,300 234,837 222,789 222,789 229,473 236,357 243,448 250,751 258,274 266,022 _274,002 282,222 290.689 299,410 308,392 317,644 327,173 327,173
RMT002 Tree Mainlenance 87.000 104,796 60,000 60p00 60,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000
RMT012 Forest Health Management 250,000 385,325 250,000 470,000 360,000 360,000 380,000 380,000 360,000 380,000 380,000 380,000 380,000 380,000 380,000 380,000 380,000 360,000
RMP001 VRD Agreements -Legal Counsel 5QODD 52,444 50,000 SO,D00 - -
_
RMT005 Slreef Furniture Replacemen! _ 20,000 20,000 _
20,000_. _ 20,000 _ 20,000 25,000. 25,000. 25,000 25,000 25,000 25,000 25,000 _ 30,000 30,000 30,000 30,000 30,000 3QOOD
RRT003 ADA Compliance wl VRD SO,OOD 126,848
--
RPT015 Katsos Ranch Bike Path 750,000 1,225,943 _ _
RPT014 Cascade Bike Path 7,000
RPT016 Widening of W.Haven Dr. Ped Bridge -
RPT017 Timber Ridge-Buffehr Creek Rd separation 675,000 675,000
RPT011 Lionshead to Meadow Dr. - - - 202,500 _
Slreamwalk ADA & Satety improvements -
__ 225,000 225,000 '
RPT007 Trailhead Development I Improvements _ 21,000 27,273 22,100 22,100 23,200 24,000 24,000 25,000
RSSODi Village Streetscape Design & Implement __ I
_
RSSOD2 Meadow Drive 920,000 720,000 _1_,250,000 1,25Q ODD I
RSSOD3 SeibenCircle 699,095( _ ~
I
RPTD10 Frontage Rcad Bike Lanes/Trails - ~ 1,275,000
__. - _ 1,275,000 675,000 715,100
~
----
---
RPID03 Imgation Controll Raw Water project _ 10,388 i
RMTOiO Stream Tract Encroachment Survey 34,881 - 30,000 _
RPI002 Big Horn Park Improvements 216,756 ~ _
_
Red Sandstone Park -Per Safely plan ~ SB,D00 ~ SB,DDO~ 366,000 425,000
_
RFP007 Ford Park Safety Improvements 304,000
RPI005 Stephens Park Safety Improvements _ _ _ _ ~' ~ 545,000
_
PRDD03 Bu0ehr Creek Park Safety Improvements _ _ _ _ _ _ i __ i 600,000 '~
_
Ellefson Park Satey Improvements I 600,000
_
RMT011 Retrofit Park Restrooms for heat 172,402 250,000
~
RMTOD9'ParklPlaygroundCapitalMainlenance 100,000 100,0001 105,000 105,000 110,000 ~ 115,000 90,000 80,000 82,400 84,872 87,418 90,041 92,742 95,524 1 98,390 i 101,342 105,000 105,000
_
RRT001 Public An 75,000 260,909 _
75,000 75,000 75p00 80,000 BQOOD 80,000 SO,D00 80,000 85.000 85,000 85_,000 85,000 ~ 85,000 i 90,000 90,000 90,000
_
Art in Public Places _ 66,000 66,000 62,167 _ 62,167 64,032 65,953 ~ 67,932 69,970 72,069 74,231 76,458 78,751 81,114 83,547 86,054 ~ 86,635 91,294 94,033
RMT007 Bear Proof Containers 180,000 199,500
RFPODS .Alpine Garden Suppod
54,080
54,060
56,243
56,243_
58,493
60,248
62,055
63,917
65,834
67,809
69,844
71,939
74,097
76,320
~ 78,610
80,968 _
83,397
85,699
RMT006 Black Gore Creek Sand Mitigation 100,000 135,000 100,000 100,000 100,1700 100,000 100,000 100,000 100,000 100,00_0 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000
RPD005 Donovan Park (Xeric garden'D7, Safely impr. 2015) 49,050
~ 304,000
RPDDO6 While Water Park
i 376,000 _
-
- _ _
RC1001 Gore Creek Promenade Bridge I - _ _
RPD011 Skate Park _ ' 400,000 _ _ ___
RFP015 Vail Memorial Park _ _ _
_
RPD012 Booth Creek Playground 422,000 - 422,000
_
RFP006 Ford Park Master Plan -Improvements 100,000 10QOOD 1,500,000 1_,500,000_ 1,575,000 1,650,000
RPDOD9 _Lionshead park 139,000 139,000 _926,000 926,000 __
RSS004 Landscape Medians _ 570,000. 57QOOD _ _
RMT011 Public Restrooms - 420,000
~
-
RMT013 Environmental Sustainability 250,000 250,000 250,000 _ 250,000 250,000 250,000 250,000 250,000. 250,000 250,000 2
50,000 _250,000 250,000 250,000 . 250,000. 250,000 25.0,_000. 250,000
RMT014 TurfTopdresser 12,000 12,000 _
_
RMT015_Greenhouse 100,000 100,000 _ _ _ _ _ __'_
_ Booth Creek Park Redevelopment __ 2,800,000 _
RPA001 Open Space Land Acquisition 551,019
.Capital Paid for by RETT funds: 5,265,380 8,133,546 6,837,299. 7,126,299 4,492,696 3,766,658 4,609,435 1,369,637 1,378,577 1,392,934 2,020,721 1,427,953 1,448,642 2,009,801 2,081,445 2,103,589 1,521,864 1,527,105
Revenue Over (Under) Expenditures: 1,719,790 1,842,567 199,009 89,991 3,042,358 3 220175 1 196,630 3,746,910 3,872,123 3,973,286 3,462,522 4,173,707 4,272,722 3,832,554 3,882,997 3,983,947 4,687,676 4,803,098
Transfer from General Fund.
14
iDISCRETIONARY PROJECTS
Recreation Master Plannir
_ Dobson Ice Arena
RMTOt 6 Ford Park I Tennis Center
Athletic Fields
Youth Services
Gymnastics Center
jFu
wiu oa
annual
osux a m
_ _
_ Legend: Blue =New requests ('Not Approved)
__
_
_ _ _
_
_ Green =price increasesladJustments _
Yellow=timing change _
_
No New Incl.
Forecast Requests Requests _
2007 Bud 2007
2008
2008
2009
2010
2011 _
2012 2013 2014 2015 2016 2017 2018 2019 2020 I 2021
_I _ - I
I
104,500
77,200
77,200
900,000
145,x)00
160,000 i
70,800
_56,000 56,000 62,000 62,000 120,000 120,000 120,000 526,000
- -
_ 126,500 126,500
_ _ 375,000
- - --
~- - -
-
157,000
55,000
56.000 160.500 139.200 139100 ' 1.1d650D A2L500 280.000 753800 '. I ~ I I
15
MEMORANDUM
To: Vail Town Council
From: Stan Zemler, Matt Mire, Judy Camp
Date: August 2, 2007
Subject: Use Tax on Construction Materials
The following information is presented for your discussion on Tuesday evening regarding
a potential construction use tax in the Town of Vail, which, as we have discussed, would
require approval by Vail's electorate.
Ke. Dates
08/07/07 Council discussion of key elements of proposed use tax and review of
draft ballot language
08/21/07 Latest date for approval of resolution; first draft of ordinance to implement
proposed use tax prepared for discussion
09/21/07 Last day for Pro/Con statements to be filed with Town Clerk
10/05/07 Last day to mail TABOR ballot issue notices
11 /06/07 Election day
11/20/07 First reading of use tax ordinance, if approved by voters
12/04/07 Second reading of use tax ordinance, if approved by voters
12/18/07 Council meeting- back-up date for ordinance reading if needed
01/01/08 Earliest implementation of tax
Note: These are key dates to meet the requirements for a TABOR election schedule.
Additional time for discussion of the draft ordinance could be available during September
and October council meetings as needed.
Use Tax Questions and Answers (4&A~
What is a use tax?
Generally, a use tax is levied on the privilege of using or otherwise consuming tangible
personal property within a city or county for which no sales or use tax has been
previously paid. It is considered complementary to a sales tax, and is applied regardless
of where the property was purchased. For example, if the town levied a use tax on
construction material, a contractor purchasing material for his job from an out-of--state
supplier could be assessed a use tax by the Town of Vail.
A use tax may be applied generally to all tangible personal property used or consumed
within a municipality or its application may be limited to vehicles and/or construction
and building materials.
Staff recommends Council limit its consideration of use tax to construction and
building materials.
,i
How common is a use tax?
Over half the incorporated municipalities and counties in Colorado levy a use tax and the
concept is well-supported by legislation and case law in Colorado. Examples of
municipalities with use tax on building materials include Broomfield, Denver, Eagle,
Glenwood Springs, Grand Junction, Gypsum, Lakewood, Mountain Village, and
Steamboat Springs.
What has been the experience in other communities with use tax ballot issues?
In April, 2007, Georgetown's electorate approved an extension of their 3% use tax on
vehicles to include construction and building materials. The 3% rate is the same as
Georgetown's sales tax rate.
In 1995, Gypsum passed a 3% use tax on residential construction and building material
with 20% directed to administration and 80% directed to roads. The use tax is one
percentage point lower than Gypsum's 4% sales tax.
In 1998, Eagle passed a 4% use tax on construction and building materials for capital
projects. Eagle's sales tax and use tax are the same rate.
Avon's 2002 building materials use tax ballot was defeated. The proposed rate was 4°l0,
which is the same as Avon's sales tax.
Breckenridge's 1998 use tax ballot was defeated. The proposed 2.5% rate was the same
as Breckenridge's sales tax rate.
Aspen is considering a use tax ballot for this November's election.
Must the use tax rate be the same as the sales tax rate?
No, use tax rates are sometimes lower than the sales tax rate.
What is meant by "construction materials?"
The Vail Town Code defines construction materials as "Tangible personal property
which, when combined with other tangible personal property, loses its identity to become
an integral and inseparable part of a complete structure or project including public and
private improvements. Construction materials include, but are not limited to, such things
as asphalt, bricks, builder's hardware, caulking material, cement, concrete, conduit,
electric wiring and connections, fireplace inserts, electrical heating and cooling
equipment, flooring, glass, gravel, insulation, lathe, lead, line, lumber, macadam
millwork, mortar, oil, paint, piping, pipe valves, and pipe fittings, plaster, plumbing
fixtures, putty, reinforcing mesh, road base, roofing, sand, sanitary sewer pipe, sheet
metal, site lighting, steel, stone, stucco, tile, trees, shrubs, and other landscaping
materials, wallboard, wall coping, wallpaper, weather stripping, wire netting, and screen,
water mains and meters, and wood preserver. The above materials, when used for forms,
or other items which do not remain as an integral or inseparable part of a completed
structure or project are not construction materials. Construction materials do not include
-2-
such things as: carpeting, equipment, furniture, removable fixtures, window coverings, or
similar items."
If the Town already has a sales tax, why do we need a use tax on construction
materials?
Construction and building materials as defined above are exempt from the town's sales
tax as long as the purchaser has obtained a building permit and provides the retailer
selling him the material the permit number. Therefore, construction material is currently
a category of tangible personal property upon which no tax is collected in the Town of
Vail
As discussed below, building materials picked up at a supplier in another city or town are
currently subject to that town's sales tax. If Vail had a use tax collected at the time the
building permit is issued, the tax dollars related to the purchase would benefit Vail rather
than the other locale.
Also, a use tax on construction material may be counter-cyclical to the town's general
sales tax, i.e., if sales tax is negatively impacted by construction, the use tax is in place to
offset it during the construction period.
How is a construction use tax collected?
The simplest way to collect a construction use tax is to collect the entire amount at the
time the building permit is issued.
How is the amount of use tax determined?
The use tax amount is determined by multiplying the use tax rate by the cost of the
building material When collected at the time the building permit is issued, the estimated
cost of building and construction materials is generally calculated by multiplying by fifty
percent the total valuation of the construction project as entered on the building permit by
the town building inspector.
What if the builder/developer thinks the estimated value is too high or the town
thinks the estimated value is too low?
Use tax ordinances generally provide for an audit of the taxable value by either party
within a reasonable period after construction is complete. Interest on any refund or
deficiency is generally computed from the day the certificate of occupancy is issued.
What if a builder/developer purchases material for use in Vail from a supplier in a
town that has a sales tax? Will he/she be subject to double taxation?
No. If the materials are delivered to Vail, the seller does not collect sales tax for the town
or city where he/she is located, and only Vail's proposed use tax would apply. If the
seller is located in Eagle County, he is required to collect Eagle County's 1.5% sales tax.
If he is located in Colorado, he is required to collect the state's 2.9% sales tax.
If the purchaser picks up the material from a seller located in a town or city with a sales
tax, the materials are generally exempt from the local sales tax if the purchaser presents
-3-
to the seller a building permit or other documentation acceptable to the local government
where the purchase takes place, showing that a use tax has been paid. This is required
by state statute for state-collected local jurisdictions and generally included in the
ordinances of self-collected local jurisdictions.
Colorado state statute also prohibits state-collected local jurisdictions from collecting a
use tax on materials for which a legally imposed tax has already been collected by
another city or town. If the sales tax collected was less than the use tax required, only the
incremental amount of the use tax may be collected. Again, this is required by state
statute and generally included in ordinances ofself-collected local jurisdictions.
Will the proposed tax add to the builder/developer's project cost? If so, how much?
In most cases, a use tax would result in additional cost to the purchaser of building
materials for use in Vail. The additional amount depends upon the rate of the tax and
how the builder is currently taking delivery on materials. For example, if the. builder is
currently picking up materials in Avon, a 4% sales tax is paid to the Town of Avon. If
Vail had a 4% use tax on construction materials, he/she would still pay 4%, but would
pay it to Vail as a use tax at the time a building permit is issued. He/she would not be
required to pay the Avon sales tax. (Reference Avon Town Code 3.08.320)
Continuing with Avon as an example, if the builder is doing business in Vail and having
materials shipped to Vail, the materials are exempt from Avon's 4% sales tax because the
point of delivery is outside the Town of Avon. (Reference Avon Town Code 3.08.040)
The materials are also exempt from Vail's 4% sales tax if the purchaser presents a
building permit number to the supplier delivering the material. Therefore, in the situation
where construction and building materials are delivered into Vail for a project
constructed under a building permit, a 4% use tax would increase the builder's cost by
approximately 2% of his total project valuation, representing a 4% use tax on the value of
material, which is estimated at 50% of project valuation.
How much revenue would a construction use tax generate for the Town of Vail?
The amount generated would be dependent upon the tax rate assessed and the valuation
of building permits issued in any given year. A 4% tax on building materials used in the
town would have generated an estimated $2 million in 2005; $4 million in 2006; and $7
million in 2007.
What would the revenue from a construction use tax be used for?
A use tax can be used for any legitimate governmental purpose including capital
expenditures and operating expenses. The ballot question put before the voters in a
TABOR election should specify use of the tax.
Are any organizations exempt from use tax?
Organizational exemptions vary by taxing jurisdiction. Staff recommends the Town of
Vail provide the same organizational exemptions for use tax as are currently defined in
the town's sales tax code: a. The United State government, the state, its departments and
institutions, and the political subdivisions thereof in their governmental capacities only;
-4-
b. charitable organizations in the .conduct of their regular charitable functions and
activities; and c. schools, other than schools held or conducted for private or corporate
profit.
What considerations can be given to developers/builders who have already
determined their project costs, but not,yet received a building permit?
Council could include a provision in the ordinance to exempt from use tax any projects
whose development application is approved prior to the effective date of the tax. The
development application approval is recommended as the key date because it marks the
point at which the developer has vested rights to construct the project in accordance with
the approved plan. Development of construction drawings and bidding of costs take
place after development plan approval.
What relief can be given to developers/builders who are constructing work force
housing?
Council could include a provision to rebate the use tax collected on materials used to
build workforce housing. Longmont and Fort Collins have ordinances including this
provision.
Issues for Council to Consider
• A 4% use tax has the potential to generate over $4 million in 2008; this revenue is
lost forever if the ballot issue is delayed to a future year.
• A use tax would address, at least in part, the ever-widening gap for funding of capital
projects. The Capital Project Fund projection prepared for Tuesday's work session
includes a $25.8 million shortfall over five years. A use tax on construction material
generating $4 to $5 million annually would essentially close the gap. Bonding
against $4 million of annual use tax revenue could provide an estimated $40 million
of capital projects funding.
• Addition of a use tax on construction materials diversifies the town's revenue
sources. $4.1 million from use tax reduces reliance on sales tax from current estimate
of 38% of total revenue from all sources in 2008 to 35%. Use tax may also offset a
loss of sales tax revenue from construction activity.
• A use tax on construction and building materials directly impacts a narrow segment
of the community. This is the same segment of the community impacted by the
recent addition of commercial linkage and inclusionary zoning and current
consideration of increases in road impact fees and construction mitigation fees.
Imposition of a use tax could discourage additional redevelopment activity.
• Building and construction materials are the only major category of tangible personal
property specifically exempted from the Town of Vail's sales tax ordinance. A use
tax would be complementary to the sales tax and provide consistent treatment among
all categories of tangible personal property purchased or used in Vail.
Key Decisions for a Construction Use Tax Ballot Issue
What is the proposed tax rate?
Staff recommends a 4% use tax on building and construction materials to be consistent
with the sales tax rate.
-s-
,~
Is the proposed tax limited to building and construction materials only?
Yes, staff recommends limiting the proposed use tax to building and construction
materials only. Staff further recommends a rebate on materials used in the construction
of work force housing units.
How will the proposed tax be paid?
Staff recommends collection of the proposed use tax at the time a building permit is
issued with the tax assessed on 50% of the valuation of the project as reported on the
permit. Adjustments to the tax could be determined by an audit requested by the town or
the taxpayer.
When will the proposed tax be implemented?
Staff recommends the tax become effective with building permits issued after January 1,
2008, with a specific exemption for projects who have received an approved
development plan prior to that date. Revisions to approved development plans would not
be eligible for the exemption.
How will the proposed tax be used?
Staff recommends funds generated from the proposed use tax be used for capital projects
such as public buildings, roads, and infrastructure.
-6-
DRAFT QUESTION CONCERNING TOWN OF VAIL CONSTRUCTION USE
TAX FOR NOVEMBER BALLOT
SHALL THE TOWN OF VAIL'S TAXES BE INCREASED BY $4,000,000 IN FISCAL
YEAR 2008 AND BY WHATEVER ADDITIONAL AMOUNTS ARE RAISED
ANNUALLY THEREAFTER THROUGH THE ADOPTION OF A USE TAX ON THE
PRIVILEGE OF USING AND/OR CONSUMING IN THE TOWN OF VAIL ANY
CONSTRUCTION AND/OR BUILDING MATERIALS PURCHASED AT RETAIL
INSIDE OR OUTSIDE THE TOWN, AT THE RATE OF FOUR PERCENT (4%) OF
THE RETAIL COST OF SUCH MATERIALS AND SHALL THE TOWN BE
AUTHORIZED TO COLLECT AND SPEND SUCH REVENUES, INCLUDING ANY
INTEREST AND INVESTMENT INCOME THEREON, EXCLUSIVELY FOR
CAPITAL ACQUISITIONS AND CAPITAL PROJECTS IN THE TOWN OF VAIL AS
A VOTER APPROVED REVENUE CHANGE NOTWITHSTANDING ANY
REVENUE OR EXPENDITURE LIMITATION, INCLUDING THOSE CONTAINED
IN ARTICLE X, SECTION 20 OF THE COLORADO CONSTITUTION?
Note: The above question was drafted by legal counsel in conformance with the
requirements for a TABOR election.
-~-
MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: August 7, 2007
SUBJECT: Update to the Vail Town Council on the current status of the Ever Vail
applications, their review, and the process moving forward.
I. PURPOSE
The redevelopment of the area known as Ever Vail is an intricate project with
many applications and steps within the development review process. Staff and
the Vail Resorts Development Company have scheduled a work session with the
Vail Town Council in an effort to communicate the current status of the review
process for Ever Vail, located at 862, 923, 934, 953, and 1031 South. Frontage
Road West. A presentation to the Vail Town Council will include the review steps
that are completed and the anticipated future steps in the review of the Ever Vail
redevelopment.
At this work session staff will present a schedule that the applicant and staff has
created showing what are believed to be the steps that will occur as the Ever Vail
project moves forward through the entitlement process.
II. NEXT STEPS
The sequence of applications and meetings began with the amendments to the
Lionshead Redevelopment Master Plan to include several new parcels and
revise the recommendations for West Lionshead (Ever Vail). At this point in time
applications that will begin to implement the recommendations in the Lionshead
Redevelopment Master Plan are being submitted.
The first of these applications will be a request for a major subdivision to combine
and reconfigure the lots comprising Ever Vail. The first step in this application
will be a review of a preliminary plan which will lay the ground work for the
submittal of a final plat at a later date. Review of the preliminary plan will occur
prior to receiving. a memorandum of understanding with CDOT regarding the
potential Frontage Road realignment. A review of the final plat will occur
subsequent of this understanding with CDOT as there should be little to no
change required on the subsequent of any approvals granted for the final plat.
The final plat, if approved, will not be recorded until such time as the Frontage
Road is relocated and the transfer of right-of-way is completed upon acceptance
of the new Frontage Road by CDOT.
A request for a rezoning of the lots created by the Ever Vail final plat will occur in
conjunction with the request for review of the final plat. The Commission will be
asked to make a recommendation on the rezoning request; however, as the final
plat cannot be recorded until such time as the Frontage Road right-of-way
exchange there cannot be the adoption of an ordinance by Council to effect the
rezoning on the lots until, the final plat is recorded, thus creating the lots.
It is anticipated that the requests ,for review of a preliminary plan and a
recommendation for rezoning the two lots created by the preliminary plan/final
plat will occur at the August 27, 2007, Planning and Environmental Commission.
After review of the major subdivision and rezoning requests, applications will be
submitted for conditional use permits and major exterior alterations to review the
establishment of a parking structure(s) and ski lift within Ever Vail. These will be
the first structures to be reviewed within Ever Vail and will include the facility to
house the mountain operations equipment currently located on the Maintenance
Yard and Holy Cross sites. It is anticipated that review of these applications will
occur in the coming months, prior to the end of the year.
Subsequent to the applications for the parking structure(s) and ski lift, major
exterior alteration applications will be submitted for the mixed-use structures that
will comprise the remainder of the Ever Vail
III. ACTION REQUESTED OF COUNCIL
There is no action requested of Council at this time
IV. ATTACHMENTS
A. Copy of the Ever Vail Process Flow Chart
2
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MEMORANDUM
TO: Town Council
FROM: Community Development
DATE: August 7, 2007
SUBJECT: Housing Work Plan 2007 - 2008
L Introduction
In August, 2006, the Town of Vail conducted the Vail 20/20 Visioning Process.
Through that process the community identified employee housing as one of the
key challenges facing the Town. In response the Vail Town Council identified
numerous strategies to help ensure that employees continued to live within the
Town of Vail. The goal of ensuring that at least 30% of Vail's workforce works
and lives within the Town of Vail has been set. This goal reflects the existing
employee housing condition that exists today. Most significantly, the Town
Council codified commercial linkage and adopted inclusionary zoning on Apri14,
2007. The conjunctive efforts of these two requirements will ensure that at least
30% of the net new workforce needed by development will be provided deed
restricted employee housing.
The Town of Vail, as an employer, has also recognized the significant challenge
that housing plays in recruiting and retaining employees. To also be able to
provide at least 30% of Town of Vail's employees housing, the Town has
purchased three units in the last two months to be utilized by Town employees.
Two of the units will be deed restricted and sold to Town employees and one unit
will be managed as a rental for Town employees. The units to be sold have a
priority for employees who have "critical positions." Acknowledging that
municipal services are the main role of the Town of Vail it is important that
employees that provide those services (i.e., peace officers, fire fighters, 911
operators, heavy equipment operators, etc.) live in the Town of Vail.
The Town of Vail is struggling to meet the employee housing needs of~both the
Town, as an employer, and the broader community, whose success the Town is
dependent upon. At points in time these two aligned, but competing goals will be
a challenge for the Town to prioritize.
II. Vai120/20 Strategic Direction -Planning for the Future
The following comes from the Vai120/20 document:
"The high cost of housing and lack of developable land continue to
challenge the community in providing adequate workforce housing. The
1
supply of workforce housing in Vail has been strained by an increase in
part-time residents as well as rising real estate prices. Demand for
housing has increased and will continue to increase alongside job
generation related to commercial and residential development in Vail. As
more the workforce commutes to Vail, additional burden is placed on
local businesses for hiring and on local and regional transportation
systems for getting these employees to work. The .Town and community
are working together to create incentives and requirements for creating
and/or acquiring housing that will meet new demand and simultaneously
increase the much needed supply of housing. "
The Vail 2020 Strategic Plan has identified the following actions or strategies to
ensure at least 30% of the workforce lives and works in Town.
- Explore next steps for strengthening the Town's inclusionary zoning and
commercial linkage policies, including requirements for more zone
districts.
- Ensure fee-in-lieu funds generate as many workforce housing units as
possible.
- Establish protocol for disbursement of dedicated housing fund resources.
- Research and secure potential alternative (beside fee-in-lieu) funding
sources for employee housing.
- Preserve existing affordable/workforce housing within Town.
o Expand "buy down" program
- Expand the number of employee beds in the Town of Vail.
o Redevelop Timber Ridge to increase affordable/workforce housing
and maximize redevelopment potential with high density zoning.
o Ensure purchase of the Wendy's property for the West Vail Fire
Station in order to have more development potential at the
Chamonix Parcel.
o Update Chamonix Master Plan to increase workforce housing
development potential.
o Explore development of Town owned "A-Frame" lot for workforce
housing.
o Evaluate workforce housing options on Middle Bench of Donovan
Park, recognizing the dual community interest in maintaining the
property as a park.
o Conduct inventory of all sites with development potential and
pursue opportunities for acquiring undeveloped or under developed
properties.
o Consider increasing incentives in performance zoning for property
owners who build EHUs.
o Continue to purchase properties for TOV employee rentals.
o Amend development standards to allow for development of EHUs
on all properties.
2
o Evaluate opportunities for potential land swaps with the Forest
Service.
o Evaluate opportunities for annexation of .land from other
jurisdictions.
- Enumerate the effects caused by housing employees within the Town of
Vail, including conducting acost-benefit analysis of employee housing.
III. Town of Vail Housing Work Plan
Staff has drafted a work plan for housing.. It includes focusing on housing for
employees of the Town of Vail. As previously stated, the goal of employee
housing is first and foremost, but at times creating a pool of employee housing
exclusively for the use of Town employees is in conflict with the Town's other
housing roles. It is critical, for the Town as an employer, to have an adequate
supply of housing for its employees. Without this housing available the Town
will ultimately not be able to hire or retain a quality workforce.
The Housing Work Plan has the following tasks:
- Strategic plan for the Town of Vail as an employer
o Achieve the Town's goal of ensuring that at least 30% of the
Town's workforce lives within the Town of Vail
o To date, focus has been on rental units
- Strategic plan for the Town of Vail
o Timber Ridge redevelopment plan
o Could include plan for fees-in-lieu that may be collected
o Expansion of the buy down program
- Development of for-sale housing on Chamonix Parcel and the "A-Frame"
o The. master planning process has been reinvigorated in light of the
soon-to-be Wendy's parcel acquisition
- Potential land swap or partnership with Eagle River Water & Sanitation
District on Town owned land in East Vail and District owned land in
Intermountain (may be land banking)
Type II EHU Amendment
o Would allow Type II EHUs as a permitted use rather than a
conditional use in all residential districts
- Develop a buy back /sale program for existing deed restrictions
o Will require additional legal assistance
o Potentially limited to certain areas and/or certain types of deed
restrictions
The work plan that has been drafted coincides with some key tasks identified
through the Vai12020 Process.
IV. Attachment
Housing Work Plan Chart
3
2007-2008 Housing
Proiect Description Resources Needed Proiect Timeline Status Proiect Manager
Strategic Plan for Create a housing strategy to
depends on plan adopted
plan completed by
Town of Vail as an Provide for-sale and rental units and implementation November 30, in progress Nina Timm
employer for Town employees - to recruit schedule 2007
and retain s aff
Create a housing strategy to
' consultant to help with
Strategic Plan for ensure achieving the Town
s
the work product plan completed by
in progress
Nina Timm
the Town of Vail goal of at least 30% of the $10,000 January 31,.2008
w rkf r livin in Town
Timber Ridge Create aplan/policy fora Strategic Plan, Various plan completed by
Redevelopment developer to implement in the consultants April 30, 2008 discussion Nina Timm
Plan redevelopment of the property $20,000
Develop for-sale Develop and sell as many deed Chamonix Master Plan - depends on
housing on restricted units as possible on may be a development master plan in progress Nina Timm
Chamonix Parcel &
" the Chamonix Parcel for the Housing Authority completion
A-Frame" o take on
Buy Back /Sale Create a program that allows
Program for some some owners of EHUs to outside legal counsel Program in place initial legal Nina Timm
existing deed purchase back their deed $25,000. by July 31, 2008 consulation
restri tions restriction
Draft new deed Draft new deed restrictions that
restrictions for take into account the various outside legal counsel completed by
nearly complete Nina Timm
Types I, II, III, IV,V goals of the Town's housing $10,000 August 31, 2007 Matt Mire
ro ram
Partner with Potentially swap a Town owned
survey work
discussions
ERW&SD parcel for a District owned
$5,000 April 31, 2008
underway Nina Timm
parcel for employee housing
Type II EHU Allow Type II EHUs as a
going to PEC
Amendment permitted rather than conditional staff August 13, 2007 in progress Nina Timm
use in residential districts
ncen Ives or
private developers / Current "incentives"no longer
homeowners to cause private EHUs to be built. staff April 31, 2008 to be started Nina Timm
create EHUs Incentives need to identified.
MEMORANDUM
TO: Town Council
FROM: Community Development
DATE: August 7, 2007
SUBJECT: Town of Vail Employee Housing Lotteries
I. Introduction
The purpose of this memo is to explain the two types of lotteries that the Town of
Vail conducts. One lottery is only for employees of the Town and applies to a
limited number of units and the other lottery is open to all full-time employees of
businesses operating in Eagle County.
Today, the Town of Vail conducts two distinct lotteries. This was not always the
case. When Vail Commons was built and the lottery was done for the property,
there was not a separate lottery for employees of the Town of Vail. All of the
units were made available to all employees in Eagle County.
When the Town of Vail partnered with Eagle River Water and Sanitation District
(ERW&SD) on Red Sandstone Creek, there became a separate lottery for
employees of the Town of Vail. This was based on ERW&SD's desire to house
their critical employees in the development. The Town of Vail followed suit and
opened up the Town's units, initially to employees of the Town who held "critical
positions." If no employees who held "critical positions" with the Town applied,
the units were then made available to all other employees in Eagle County.
The North Trail Town Homes follows the same model as Vail Commons except
on unit #2. The ERW&SD has a first purchase option on it or their employees for
that particular unit. They paid the Town for the first purchase option on that unit.
ERW&SD's purchase of the option allowed all of the units to be sold at a more
affordable price.
The Town of Vail has also purchased eight units as buy downs. At this point in
time, five of the units are utilized as rentals for employees of the Town, two units
will be sold to employees of the Town, and one unit is sold to an employee
working at an Eagle County business. Two of the Town's rental units, obtained
through the .buy down program, previously had employees of Eagle County
businesses as owner/occupants.
Y
II. Lottery Criteria for Vail Commons and North Trail Town Homes
The Town's lottery system for Vail Commons and .the North Trail Town Homes
gives priority to employees who live and work in the Town of Vail. Years of
employment and/or residency within the Town are weighted 3:1 over years of
living and/or working elsewhere in Eagle County. An applicant must work at
least thirty hours per week on a year round basis. Applicants who hold different
jobs at different times of the year are given points based on the location of their
primary job. The primary job is determined to be the job where they are
employed the longest per year and that also generally equates to the job where
they earn the majority of their income.
There is an additional requirement that at least 75% of an applicant's income must
be earned at a business operating in Eagle County. Applicants are required to
provide copies of their federal tax returns, including w-2s.
Example: Joe Employee
Employment:
Red Lion (Vail) 6/1/1999 to 5/31/2003
Park Hyatt (Beaver Creek) 6/1/2003 to 3/31/2006
Larkspur (Vail) 4/1/2006 to current
Residency:
East Vail Condo 6/1/1999 to 5/30/2000
Eagle-Vail Condo 6/1/2000 to 5/31/2001
Intermountain Condo 6/1/2001 to 5/31/2003
Avon Condo 6/1/2003 to 5/31/2006
Matterhorn Condo 6/1/2006 to current
Lottery Points
Years Points
Working in Town of Vail 6 x 3 =18 points
Working in Eagle County 3 x 1 =3 points
Total Employment Points = 21 points
Living in Town of Vail 5 x 3 =15 points
Living in Eagle County 4 x 1 =4 points
Total Residency Points =19 points
Total Lottery Points =40 points
2
r
III. Lottery Criteria for Red Sandstone Creek
Red Sandstone Creek was developed in partnership with ERW&SD. The Town
of Vail owned 1/3 of the land and ERW&SD owned 2/3 of the land. As part of
the deal ERW&SD would be entitled to 2/3 of the units developed and the Town
1/3 of the units. There are a total of 18 units at Red Sandstone Creek. There are
two 1-bedroom units, twelve 2-bedroom units, and four 3-bedroom units.
Along with the partnership with ERW&SD there was a change in policy at Red
Sandstone. ERW&SD entered into the partnership for the purpose of housing
their employees. In keeping with that thought, the Town of Vail has a policy at
Red Sandstone to make the units available to employees with "critical positions"
prior to making the units available to the regular Town housing lottery list. Until
recently Town employees did not take advantage of this opportunity and there are
two of the Town's six units that are occupied with employees of other businesses
within the Town of Vail. The lottery criteria for non-Town employees are
identical to Vail Commons. If a Town employee purchases the unit, the Town's
policy is to award the purchase of the unit to the employee holding a "critical
position" with the longest length of service with the Town of Vail.
Since the development's completion ERW&SD has often owned units at Red
Sandstone and utilized them as rentals for their employees. At this point in time
all of the units are owner occupied at Red Sandstone. ERW&SD would only own
a unit again in the future if they did not have an employee who wanted to
purchase it. They have a strict two-year rental policy. At that point in time the
employee must purchase the unit or move out.
IV. Lottery Criteria for Miller Ranch
The Town of Vail and Eagle County were initially fifty-fifty partners in the
development of deed restricted employee housing at Miller Ranch. Due to this
partnership it is agreed "that County will make an effort to place Qualified Buyers
who are employed within the Town in one-half of the units on the Property.
Specifically, upon resale the units will be rotated such that the first unit that
becomes available will be a County unit, the second a Town, the third a County
unit and continuing in such a rotating pattern."
The lottery criteria for Miller Ranch employee housing is nearly identical to the
lottery criteria for Vail Commons or the North Trail Townhomes. Amain
difference is there are two categories of employees that receive preference on all
units at Miller Ranch.
"Category I shall include applicants currently employed more than thirty
(30) hours per week as the following: firefighters, police officers, EMS
technicians, plow operators in the public service, mechanics in public
service, dispatchers in public service, 911 information service employees,
3
`!
other emergency service workers, hospital-employed medical
professionals, and public water and sanitation workers.
Those applicants who meet the criteria of Category I shall receive
5 points plus one point for each year in such category in addition
to the points identified in paragraph 1 hereof.
Category II shall. include applicants employed more than thirty (30) hours
per week as the following: government public transportation workers,
pre-school, primary, and secondary teachers, and Eagle County
employees.
Those applicants who meet the criteria of Category II shall receive
4 points plus one point for each year in such category in addition
to the points identified in paragraph 1 hereof. "
V. Going Forward
As the Town of Vail develops additional employee housing developments the
basic structure of the lottery will likely remain the same as existing lotteries.
Both Miller Ranch and the existing Town developments have shown that the
lottery is an effective and relatively fair way to award the purchase of the units.
Town Council will need to decide for each development if there should be a
priority for certain types of employees.
4
~- _ . ....
Loading & Delivery Working Group Meeting
Notes from August 2, 2007
1. Working Group Introductions
Vail Town Council
Rod Slifer, Mayor
Farrow Hitt, Mayor Pro Tem
Vail Chamber & Business Association
Kaye Ferry
Vail Vallev Partnership
Michael Robinson (represented by Monica McCafferty)
Retail
Troy Goldenberg, Troy's Ski Shop
Bill Shoff, Gorsuch
Restaurant
Matt Morgan, Sweet Basil
Michael Staughton, Los Amigos & Russell's
Lod ic~nq
Bob Fritch, Sitzmark
Vendors
Bob Dubois, Budweiser/Orrison Distributors
Jim Armstrong, U.S. Postal Service
Michael Hinkley, Coors (represented by Jerry Zywiec)
James Cook, Shamrock Foods
Jack Egger, HVH Transportation
Brad Ryan, Sysco Denver
Residential
Bill Hanlon
Facilitator
Stan Zemler, Town Manager
2. Confirmation of Role of Working Group & Meeting Ground Rules
• Purpose is to recommend operational plan options to the Town Council for
disbursed loading and delivery in Vail Village.
• No specific timetable has been established; the group will take as much time as
needed.
• Working group members should represent constituency at large, keeping
individual opinions to a minimum.
• Proxy representation may be used during meetings when member is unavailable,
so long as proxy has been brought up to speed.
• Be positive and remain open minded.
• Participate fully; constituency representation at each meeting.
• Be respectful towards one another.
• Be solutions-oriented.
1. Confirmation of Agreement on Implementation Expectations
The following additions/changes were made to the Implementation Expectations at the
August 2 meeting:
Consistent with Pedestrian Villaae Vision
• Results in a better Village environment for businesses and guests, i.e.: better
pedestrian village.
• Honors Vail's pedestrian environment through an integrated loading and delivery
system.
• Clarifies expectations and agreements for the pedestrian mall experience is, i.e.:
boundaries, quiet periods, etc.
• Keeps afternoon deliveries (use of shared pedestrian corridors) to a minimum so
as not to interfere with guest pedestrian traffic.
• Establishes a "quiet" period in the Village in which no on-street deliveries take
place.
• Addresses "what" and/or "when" is too early for on-street deliveries.
• Addresses concern about skier access by Front Door pro}ect creating larger
volume and potential conflict with pedestrians. (make this addition).
Efficient &Cost-Effective
• Has minimal impact on vendors or merchants delivering goods; isn't onerous t
vendors or merchants. (make this addition).
• Produces timely and efficient loading and delivery operations equal to or better
than status quo; requires measurements and standards.
• Uses an on-site manager/coordinator for immediate problem-solving, i.e.: active
and consistent police department involvement and enforcement.
• Identifies any additional cost impacts via realistic assessment in advance.
• Minimizes wear and tear on streetscape infrastructure, i.e.: oil stains on pavers.
• Requires financial participation by Town of Vail for cost-recovery of impacts.
• No increases in net costs to those who are impacted.
• Produces along-term management plan and a financial plan, if needed.
• Respects the basic needs as well as industry regulations for drivers, i.e.: physical
wear and tear.
2
Comprehensive Approach to Solutions
• Solutions are thoroughly researched to include afact-finding tour of facilities and
distribution of a map so people can better understand where elevators are
located.
• Communications are factual, timely and accurate; rumors and misinformation are
identified and clarified immediately.
• Incorporates findings from comprehensive delivery study that identifies and
addresses issues and concerns. Includes an acceptable distance travel standard
and a capacity study on peak traffic volume and use of delivery bays.
• Addresses the who?, what?, where?, how? and why? of loading and delivery.
• Provides for environmental impact assessment of possible solutions.
• Uses Front Door delivery bays as initially envisioned with no additional users.
• Identifies and recognizes exceptions for delivery types and businesses.
• Addresses well-researched liability issues.
• Contains aback-up plan to address instances when elevators are overloaded or
inoperable.
• Policies are applied fairly and consistently to vehicles used by the Town of Vail
and Vail Resorts.
• Applies to small vehicle deliveries, i.e.: USPS, FedEx, UPS).
• Recognizes circumstances, regarding outgoing shipping needs.
• Addresses garbage trucks.
• Minimizes negative impacts on residential property owners (i.e., routes).
• Incorporates smooth surfaces for everyone.
• .Eliminates as many stairs as possible.
• Identifies and tests special equipment needs (carts, etc.)
• Accommodates road closures and weather-related circumstances.
• Emphasizes and encourages preference of maximizing early morning deliveries
(time window TBA).
• Assumes full cooperation by businesses, such as providing after-hours access
via keys and other arrangements.
• Incorporates appropriate technology, such as video cameras and verbal
communications between floors to make freight elevators work efficiently.
Reasonable and Equitable Implementation
• Results in a smooth transition.
• Includes a point person for immediate problem solving on the streets.
• Includes frequent use of dry runs (beer and food) to test options and equipment
to identify unforeseen obstacles prior to implementation.
• Seeks stakeholder consensus for activation of plan; plan must not be activated
prematurely.
• Continuous focus on safety of all involved.
3
4. Restatement of Existing Loading and Delivery Policies
Bridge Care Mill Har~san illt~~nr Checkpoint Charlie
Street Creek Creek I~anCh Bridge
Drive B~ildin Road FiQad
Cars & Trucks Until Until 11:30 Until Until Until Until 6:00 pm
u to 18' 8:30 am am 6:00 m 6:00 m 6:00 m
Medium Trucks Until Until Until Until Until Until
19-35' 8:30 am 11:30 am 6:00 m 11:30 am 6:00 m 6:00 m
Large Trucks Until Until Until Until Until Until 12:00 noon
(36' or more} 8:30 am 11:30 am 12:00 11:30 am 12:00
noon noon
Trash Trucks Until Until Until Until Until Until
8:30 am 9:00 am 9:00 am 9:00 am 9:00 am 9:00 am
Courier Until Until Until Until Until Until
Services 8:30 am 6:00 pm 6:00 pm 6:00 pm 6:00 pm 6:00 pm
Current Loading and Delivery Matrix
5. GoaUMission Statement
The following additions were made to the Goal/Mission Statement at the August 2
meeting:
Draft Goal/Mission Statement
A disbursed loading and delivery system for Vail Village will result in a better pedestrian
experience as well as an improved business environment by optimizing the current
loading and delivery operations.
• With a goal to enhance the pedestrian experience during peak guest activity
periods and to honor the residential character of the neighborhood, there will be
"quiet" times when vehicles will be prohibited from the streets. This will result in a
reduction of noise and pollution, and an improvement in the overall aesthetics of
the Village.
• Deliveries will occur in a timely and efficient manner. where ttte benefits of the
operational plan outweigh the "costs." (delete this portion).
• Minimize cost increases, (Add this as a goal).
• Create minimal impact on vendors delivering goods and merchants; isn't onerous
to vendors or merchants. (Add this as a goal).
• Eliminate inefficiency and violations of parking. (Add this as a goal).
• .Being safe, efficient and. cost-effective are key. (Add this as a goal).
• By creating periods in which vendors, in partnership with the business
community, use on-street deliveries to maximize efficiencies, the timely and
efficient deliveries of today wilt be maintained or improved.
• When the on-street option is unavailable, the use and management of public
loading and delivery bays will serve as an additional option for the movement of
goods .and services to businesses and will not interfere with the flow of
pedestrians.
• Exceptions will be well defined.
• Above all, the safety of all involved will be at the forefront of the plan.
5
6. Overview of Loading and Delivery Maps
Can we email the map out with these notes?
There was a review and discussion of two Vail Village maps presented -the existing
dispersed loading and delivery locations and the future dispersed loading and delivery
locations. The following is a list of topics discussed:
• There is a need to develop a solution for Gore Creek Drive merchants and other
merchants requiring delivery after 830AM.
• Lodging representatives are concerned about early morning loading and delivery
noise impacts on guests.
• There is a need to develop a solution to delivering to the lower pod of Bridge
Street
1. Front Door is too far away
2. Can the alley be opened behind this block?
3. How will trash trucks obtain access to this alley?
4. Can the alley be heated?
5. Will Buzz's location still be an option for dispersed loading and delivery?
• New equipment options include:
1. Motorized or electric carts -not considered pedestrian friendly and
handle better on a smooth surface. There is still the need to unload onto a
cart to deliver the goods into the business.
2. Pallet jacks
• It will take more time to load from the bays than it currently does to load directly
into the business.
• Research European models that are successful.
• Loading and delivery will need to be done in partnership with businesses to be
successful.
• Will Checkpoint Charlie move or go away?
• There is a preference to use the existing locations on the International Bridge
than the One Willow Bridge bays.
• Can there be a monitoring system or lights to alert drivers when Vail Plaza and
One Willow Bridge bays are full?
• Can we develop an overflow plan for Front Door and all other loading and
delivery bays?
6
MEMORANDUM
To: Vail Town Council
From: Stan Zemler, Matt Mire, Judy Camp
Date: August 2, 2007
Subject: Use Tax on Construction Materials
The following information is presented for your discussion on Tuesday evening regarding
a potential construction use tax in the Town of Vail, which, as we have discussed, would
require approval by Vail's electorate.
Ke Dates
08/07/07 Council discussion of key elements of proposed use tax and review of
draft ballot language
08/21 /07 Latest date for approval of resolution; first draft of ordinance to implement
proposed use tax prepared for discussion
09/21/07 Last day for Pro/Con statements to be filed with Town Clerk
10/05/07 Last day to mail TABOR ballot issue notices
11/06/07 Election day
11/20/07 First reading of use tax ordinance, if approved by voters
12/04/07 Second reading of use tax ordinance, if approved by voters
12/18/07 Council meeting- back-up date for ordinance reading if needed
01/01/08 Earliest implementation of tax
Note: These are key dates to meet the requirements for a TABOR election schedule.
Additional time for discussion of the draft ordinance could be available during September
and October council meetings as needed.
Use Tax Questions and Answers (Q&A~
What is a use tax?
Generally, a use tax is levied on the privilege of using or otherwise consuming tangible
personal property within a city or county for which no sales or use tax has been
previously paid. It is considered complementary to a sales tax, and is applied regardless
of where the property was purchased. For example, if the town levied a use tax on
construction material, a contractor purchasing material for his job from an out-of--state
supplier could be assessed a use tax by the Town of Vail
A use tax may be applied generally to all tangible personal property used or consumed
within a municipality or its application may be limited to vehicles and/or construction
and building materials.
Staff recommends Council limit its consideration of use tax to construction and
building materials
.j
How common is a use tax?
Over half the incorporated municipalities and counties in Colorado levy a use tax and the
concept is well-supported by legislation and case law in Colorado. Examples of
municipalities with use tax on building materials include Broomfield, Denver, Eagle,
Glenwood Springs, Grand Junction, Gypsum, Lakewood, Mountain Village, and
Steamboat Springs.
What has been the experience in other communities with use tax ballot issues?
In April, 2007, Georgetown's electorate approved an extension of their 3% use tax on
vehicles to include construction and building materials. The 3% rate is the same as
Georgetown's sales tax rate.
In 1995, Gypsum passed a 3% use tax on residential construction and building material
with 20% directed to administration and 80% directed to roads. The use tax is one
percentage point lower than Gypsum's 4% sales tax.
In 1998, Eagle passed a 4% use tax on construction and building materials for capital
projects. Eagle's sales tax and use tax are the same rate.
Avon's 2002 building materials use tax ballot was defeated. The proposed rate was 4°to,
which is the same as Avon's sales tax.
Breckenridge's 1998 use tax ballot was defeated. The proposed 2.5% rate was the same
as Breckenridge's sales tax rate.
Aspen is considering a use tax ballot for this November's election.
Must the use tax rate be the same as the sales tax rate?
No, use tax rates are sometimes lower than the sales tax rate.
What is meant by "construction materials?"
The Vail Town Code defines construction materials as "Tangible personal property
which, when combined with other tangible personal property, loses its identity to become
an integral and inseparable part of a complete structure or project including public and
private improvements. Construction materials include, but are not limited to, such things
as asphalt, bricks, builder's hardware, caulking material, cement, concrete, conduit,
electric wiring and connections, fireplace inserts, electrical heating and cooling
equipment, flooring, glass, gravel, insulation, lathe, lead, line, lumber, macadam
millwork, mortar, oil, paint, piping, pipe valves, and pipe fittings, plaster, plumbing
fixtures, putty, reinforcing mesh, road base, roofing, sand, sanitary sewer pipe, sheet
metal, site lighting, steel, stone, stucco, tile, trees, shrubs, and other landscaping
materials, wallboard, wall coping, wallpaper, weather stripping, wire netting, and screen,
water mains and meters, and wood preserver. The above materials, when used for forms,
or other items which do not remain as an integral or inseparable part of a completed
structure or project are not construction materials. Construction materials do not include
-a-
such things as: carpeting, equipment, furniture, removable fixtures, window coverings, or
similar items."
If the Town already has a sales tax, why do we need a use tax on construction
materials?
Construction and building materials as defined above are exempt from the town's sales
tax as long as the purchaser has obtained a building permit and provides the retailer
selling him the material the permit number. Therefore, construction material is currently
a category of tangible personal property upon which no tax is collected in the T own of
Vail.
As discussed below, building materials picked up at a supplier in another city or town are
currently subject to that town's sales tax. If Vail had a use tax collected at the time the
building permit is issued, the tax dollars related to the purchase would benefit Vail rather
than the other locale.
Also, a use tax on construction material may be counter-cyclical to the town's general
sales tax, i.e., if sales tax is negatively impacted by construction, the use tax is in place to
offset it during the construction period.
How is a construction use tax collected?
The simplest way to collect a construction use tax is to collect the entire amount at the
time the building permit is issued.
How is the amount of use tax determined?
The use tax amount is determined by multiplying the use tax rate by the cost of the
building material. When collected at the time the building permit is issued, the estimated
cost of building and construction materials is generally calculated by multiplying by fifty
percent the total valuation of the construction project as entered on the building permit by
the town building inspector.
What if the builder/developer thinks the estimated value is too high or the town
thinks the estimated value is too low?
Use tax ordinances generally provide for an audit of the taxable value by either party
within a reasonable period after construction is complete. Interest on any refund or
deficiency is generally computed from the day the certificate of occupancy is issued.
What if a builder/developer purchases material for use in Vail from a supplier in a
town that has a sales tax? Will he/she be subject to double taxation?
No. If the materials are delivered to Vail, the seller does not collect sales tax for the town
or city where he/she is located, and only Vail's proposed use tax would apply. If the
seller is located in Eagle County, he is required to collect Eagle County's 1.5% sales tax.
If he is located in Colorado, he is required to collect the state's 2.9% sales tax.
If the purchaser picks up the material from a seller located in a town or city with a sales
tax, the materials are generally exempt from the local sales tax if the purchaser presents
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to the seller a building permit or other documentation acceptable to the local government
where the purchase takes place, showing that a use tax has been paid. This is required
by state statute for state-collected local jurisdictions and generally included in the
ordinances of self-collected local jurisdictions.
Colorado state statute also prohibits state-collected local jurisdictions from collecting a
use tax on materials for which a legally imposed tax has already been collected by
another city or town. If the sales tax collected was less than the use tax required, only the
incremental amount of the use tax may be collected. Again, this is required by state
statute and generally included in ordinances ofself-collected local jurisdictions.
Will the proposed tax add to the builder/developer's project cost? If so, how much?
In most cases, a use tax would result in additional cost to the purchaser of building
materials for use in Vail. The additional amount depends upon the rate of the tax and
how the builder is currently taking delivery on materials. For example, if the builder is
currently picking up materials in Avon, a 4% sales tax is paid to the Town of Avon. If
Vail had a 4% use tax on construction materials, he/she would still pay 4%, but would
pay it to Vail as a use tax at the time a building permit is issued. He/she would not be
required to pay the Avon sales tax. (Reference Avon Town Code 3.08.320)
Continuing with Avon as an example, if the builder is doing business in Vail and having
materials shipped to Vail, the materials are exempt from Avon's 4% sales tax because the
point of delivery is outside the Town of Avon. (Reference Avon Town Code 3.08.040)
The materials are also exempt from Vail's 4% sales tax if the purchaser presents a
building permit number to the supplier delivering the material. Therefore, in the situation
where construction and building materials are delivered into Vail for a project
constructed under a building permit, a 4% use tax would increase the builder's cost by
approximately 2% of his total project valuation, representing a 4% use tax on the value of
material, which is estimated at 50% of project valuation.
How much revenue would a construction use tax generate for the Town of Vail?
The amount generated would be dependent upon the tax rate assessed and the valuation
of building permits issued in any given year. A 4% tax on building materials used in the
town would have generated an estimated $2 million in 2005; $4 million in 2006; and $7
million in 2007.
What would the revenue from a construction use tax be used for?
A use tax can be used for any legitimate governmental purpose including capital
expenditures and operating expenses. The ballot question put before the voters in a
TABOR election should specify use of the tax.
Are any organizations exempt from use tax?
Organizational exemptions vary by taxing jurisdiction. Staff recommends the Town of
Vail provide the same organizational exemptions for use tax as are currently defined in
the town's sales tax code: a. The United State government, the state, its departments and
institutions, and the political subdivisions thereof in their governmental capacities only;
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b. charitable organizations in the conduct of their regular charitable functions and
activities; and c. schools, other than schools held or conducted for private or corporate
profit.
What considerations can be given to developers/builders who have already
determined their project costs, but not,yet received a building permit?
Council could include a provision in the ordinance to exempt from use tax any projects
whose development application is approved prior to the effective date of the tax. The
development application approval is recommended as the key date because it marks the
point at which the developer has vested rights to construct the project in accordance with
the approved plan. Development of construction drawings and bidding of costs take
place after development plan approval.
What relief can be given to developers/builders who are constructing work force
housing?
Council could include a provision to rebate the use tax collected on materials used to
build workforce housing. Longmont and Fort Collins have ordinances including this
provision.
Issues for Council to Consider
• A 4% use tax has the potential to generate over $4 million in 2008; this revenue is
lost forever if the ballot issue is delayed to a future year.
• A use tax would address, at least in part, the ever-widening gap for funding of capital
projects. The Capital Project Fund projection prepared for Tuesday's work session
includes a $25.8 million shortfall over five years. A use tax on construction material
generating $4 to $5 million annually would essentially close the gap. Bonding
against $4 million of annual use tax revenue could provide an estimated $40 million
of capital projects funding.
• Addition of a use tax on construction materials diversifies the town's revenue
sources. $4.1 million from use tax reduces reliance on sales tax from current estimate
of 38% of total revenue from all sources in 2008 to 35%. Use tax may also offset a
loss of sales tax revenue from construction activity.
• A use tax on construction and building materials directly impacts a narrow segment
of the community. This is the same segment of the community impacted by the
recent addition of commercial linkage and inclusionary zoning and current
consideration of increases in road impact fees and construction mitigation fees.
Imposition of a use tax could discourage additional redevelopment activity.
• Building and construction materials are the only major category of tangible personal
property specifically exempted from the Town of Vail's sales tax ordinance. A use
tax would be complementary to the sales tax and provide consistent treatment among
all categories of tangible personal property purchased or used in Vail.
Key Decisions for a Construction Use Tax Ballot Issue
What is the proposed tax rate?
Staff recommends a 4% use tax on building and construction materials to be consistent
with the sales tax rate.
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Is the proposed tax limited to building and construction materials only?
Yes, staff recommends limiting the proposed use tax to building and construction
materials only. Staff further recommends a rebate on materials used in the construction
of work force housing units.
How will the proposed tax be paid?
Staff recommends collection of the proposed use tax at the time a building permit is
issued with the tax assessed on 50% of the valuation of the project as reported on the
permit. Adjustments to the tax could be determined by an audit requested by the town or
the taxpayer.
When will the proposed tax be implemented?
Staff recommends the tax become effective with building permits issued after January 1,
2008, with a specific exemption for projects who have received an approved
development plan prior to that date. Revisions to approved development plans would not
be eligible for the exemption.
How will the proposed tax be used?
Staff recommends funds generated from the proposed use tax be used for capital projects
such as public buildings, roads, and infrastructure.
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DRAFT QUESTION CONCERNING TOWN OF VAIL CONSTRUCTION USE
TAX FOR NOVEMBER BALLOT
SHALL THE TOWN OF VAIL'S TAXES BE INCREASED BY $4,000,000 IN FISCAL
YEAR 2008 AND BY WHATEVER ADDITIONAL AMOUNTS ARE RAISED
ANNUALLY THEREAFTER THROUGH THE ADOPTION OF A USE TAX ON THE
PRIVILEGE OF USING AND/OR CONSUMING IN THE TOWN OF VAIL ANY
CONSTRUCTION AND/OR BUILDING MATERIALS PURCHASED AT RETAIL
INSIDE OR OUTSIDE THE TOWN, AT THE RATE OF FOUR PERCENT (4%) OF
THE RETAIL COST OF SUCH MATERIALS AND SHALL THE TOWN BE
AUTHORIZED TO COLLECT AND SPEND SUCH REVENUES, INCLUDING ANY
INTEREST AND INVESTMENT INCOME THEREON, EXCLUSIVELY FOR
CAPITAL ACQUISITIONS AND CAPITAL PROJECTS IN THE TOWN OF VAIL AS
A VOTER APPROVED REVENUE CHANGE NOTWITHSTANDING ANY
REVENUE OR EXPENDITURE LIMITATION, INCLUDING THOSE CONTAINED
IN ARTICLE X, SECTION 20 OF THE COLORADO CONSTITUTION?
Note: The above question was drafted by legal counsel in conformance with the
requirements for a TABOR election.
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MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: August 7, 2007
SUBJECT: Update to the Vail Town Council on the current status of the Ever Vail
applications, their review, and the process moving forward.
I. PURPOSE
The redevelopment of the area known as Ever Vail is an intricate project with
many applications and steps within the development review process. Staff and
the Vail Resorts Development Company have scheduled a work session with the
Vail Town Council in an effort to communicate the current status of the review
process for Ever Vail, located at 862, 923, 934, 953, and 1031 South. Frontage
Road West. A presentation to the Vail Town Council will include the review steps
that are completed and the anticipated future steps in the review of the Ever Vail
redevelopment.
At this work session staff will present a schedule that the applicant and staff has
created showing what are believed to be the steps that will occur as the Ever Vail
project moves forward through the entitlement process.
II. NEXT STEPS
The sequence of applications and meetings began with the amendments to the
Lionshead Redevelopment Master Plan to include several new parcels and
revise the recommendations for West Lionshead (Ever Vail). At this point in time
applications that will begin to implement the recommendations in the Lionshead
Redevelopment Master Plan are being submitted.
The first of these applications will be a request for a major subdivision to combine
and reconfigure the lots comprising Ever Vail. The first step in this application
will be a review of a preliminary plan which will lay the ground work for the
submittal of a final plat at a later date. Review of the preliminary plan will occur
prior to receiving. a memorandum of understanding with CDOT regarding the
potential Frontage Road realignment. A review of the final plat will occur
subsequent of this understanding with CDOT as there should be little to no
change required on the subsequent of any approvals granted for the final plat.
The final plat, if approved, will not be recorded until such time as the Frontage
Road is relocated and the transfer of right-of-way is completed upon acceptance
of the new Frontage Road by CDOT.
A request for a rezoning of the lots created by the Ever Vail final plat will occur in
conjunction with the request for review of the final plat. The Commission will be
asked to make a recommendation on the rezoning request; however, as the final
plat cannot be recorded until such time as the Frontage Road right-of-way
exchange there cannot be the adoption of an ordinance by Council to effect the
rezoning on the lots until. the final plat is recorded, thus creating the lots.
It is anticipated that the requests ,for review of a preliminary plan and a
recommendation for rezoning the two lots created by the preliminary plan/final
plat will occur at the August 27, 2007, Planning and Environmental Commission.
After review of the major subdivision and rezoning requests, applications will be
submitted for conditional use permits and major exterior alterations to review the
establishment of a parking structure(s) and ski lift within Ever Vail. These will be
the first structures to be reviewed within Ever Vail and will include the facility to
house the mountain operations equipment currently located on the Maintenance
Yard and Holy Cross sites. It is anticipated that review of these applications will
occur in the coming months, prior to the end of the year.
Subsequent to the applications for the parking structure(s) and ski lift, major
exterior alteration applications will be submitted for the mixed-use structures that
will comprise the remainder of the Ever Vail.
III. ACTION REQUESTED OF COUNCIL
There is no action requested of Council at this time
IV. ATTACHMENTS
A. Copy of the Ever Vail Process Flow Chart
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