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HomeMy WebLinkAbout2007-12-04 Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:00 NOON, TUESDAY, DECEMBER 4, 2007 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Council will be served lunch. 1 • ITEM/TOPIC: Discussion of Real Estate Transfer Tax (RETT) use. (30 minutes) 2. Matt Mire ITEM/TOPIC: Town Council training in legal and practical issues George Ruther in, Quasi-Judicial Proceedings, reducing the risks of liability and Tami Tanoue council's role in the development review process. (90 min.) 3. Warren Campbell ITEM/TOPIC: PEC/DRB Update. (15 min.) 4. Rachel Friede ITEM/TOPIC: Discussion of the first reading of Ordinance 33, Series of 2007, an Ordinance to enact prescribed regulation amendments to Title 12, Vail Town Code, to require public art for certain new development and redevelopment projects in Lionshead Mixed Use 1, Lionshead Mixed Use 2, Public Accommodations , Public Accommodations 2, Commercial Core 1, Commercial Core 2, Commercial Core 3, Ski Base Recreation, and Ski Base Recreation 2, and setting forth details in regard thereto. (20 min.) ACTION REQUESTED OF COUNCIL: Staff requests the Vail Town Council approve, approve with modifications, or deny Ordinance No. 33, Series of 2007, on first reading. RECOMMENDATION: Staff recommends the Vail Town Council approve Ordinance No. 33, Series of 2007, on first reading. 5. Kathleen Halloran ITEMlTOPIC: DISCUSSION OF THE FIRST READING OF ORDINANCE NO. 38, SERIES OF 2007, AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH SERVICES FUND AND HEAVY EQUIPMENT FUND OF THE 2007 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. (20 min.) ACTION REQUESTED OF COUNCIL: Ask any questions or give any comments regarding the 3rd supplemental of 2007, Ordinance No. 38, Series of 2007, an ordinance making supplemental appropriations to the Town of Vail 2007 budget, in preparation for approving the first reading during the evening session. BACKGROUND RATIONALE: To be provided in a separate memo. STAFF RECOMMENDATION: Staff recommends that the Town Council approves Ordinance No. 38, Series of 2007, upon first reading this evening. 6. ITEMlTOPIC: Information Update. (10 min.) o Update on awarding Chamonix/Wendy's Parcel Master- Planning. o Seibert Circle Update. 7. ITEIVI/T'OPIC: Matters from Mayor & Council. (10 min.) 8. ITEIM/TOPIC: Executive Session, pursuant to 1) C.R.S. §24-6- . 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Satisfaction of Vail Resorts Development Company housing obligation. 2) C.R.S. §24-6- 402(4)(b) - to receive legal advice on specific legal questions, Re: Use Tax. (60 min.) 9. ITEAH/TOPIC: Adjournment. (4:15 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, DECEMBER 18, 2007 IN THE VAIL TOWN COUNCIL CHAMBERS. PLANNING AND ENVIRONMENTAL COMMISSION November 26, 2007 i 1:OOpm ~~,rp~y~ ' TOWN COUNCIL CHAMBERS /PUBLIC WELCOME 75 S. Frontage Road -Vail, Colorado, 81657 MEMBERS PRESENT Michael Kurz Anne Gunion David Viele Scott Proper Rollie Kjesbo Bill Pierce- departed after items 1 MEMBERS ABSENT and 3 were heard Site Visits: 1. Rams Horn Lodge - 416 Vail Valley Drive 2. Cornerstone - 1276 Westhaven Drive Driver: Warren Please note: Times of items are approximate and subject to change. 10 minutes A request for a final review of a conditional use permit, pursuant to Section 12-7H-4, Permitted and Conditional Uses, Second Floor and Above, Vail Town Code, to allow for a business office (real estate office) located at 715 Lionshead Circle (Vail Marriott Mountain Resort and Spa)/Lot 1, West Day Subdivision, and setting forth details in regard thereto. (PEC07-0066) Applicant: Diamond Rock Hospitality Company, represented by Robert Foss Planner: Nicole Peterson ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Proper VOTE: 5-0-1 (Viele recused) CONDITION(S): 1. This conditional use permit for a temporary business office (real estate office), shall lapse and become void 3 years from the date of approval or at the time of the temporary certificate of occupancy issuance for the Ritz-Carlton (currently under construction at 728 West Lionshead Circle) whichever occurs first. Within 30 days from the ceasing date, the applicant shall complete the restoration of the two accommodation units (rooms 605 8~ 607) to their original form. 2. The applicant shall obtain a separate sign permit from the Community Development Department, for any and all proposed signs associated with the proposed business office (real estate office). 3. The applicant shall submit the employee mitigation housing fee in lieu, in the amount of $89,184.14, or provide another method of mitigation, prior to issuance of a building permit. Commissioner Viele recused himself from the item as he is involved in the possible construction of the proposed changes. Nicole Peterson gave a presentation per Staff's memorandum. She clarified certain revisions made to the application and review since completion of the memo. There was no public comment. The Commissioners expressed their support of the application. Page 1 30 minutes 2. A request for a final review of a major amendment to a Special Development District (SDD), pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an amendment to Special Development District No. 17, Rams-Horn Lodge Condominiums, to allow for the redevelopment of Rams Horn Lodge, located at 416 Vail Valley Drive/Lot A, Block 3, Vail Village 5th Filing and part of Tract F-1, Vail Village Filing 5, and setting forth details in regard thereto. (PEC07-0038) Applicant: Rams-Horn Lodge, represented by Pylman & Associates, Inc. Planner: Scot Hunn ACTION: Recommendation of approval with condition(s) MOTION: Viele SECOND: Kurz VOTE: 5-0-1 (Pierce recused) Condition(s): 1. The Applicant shall have any and all remaining trees (to be preserved) on-site inspected by a professional, consulting arborist prior to any construction activities on-site. 2. The Applicant shall study the proposed relocation of the existing trash dumpster enclosure to ensure that the trash removal operations do not conflict with required vehicle parking, vehicle maneuverability and that trash trucks are not required to exit the property in a reverse gear/motion. 3. The Applicant shall receive final review and approval of the. proposed development plan by the Town of Vail Design Review Board, prior to application for building permit. 4. The Applicant shall submit a complete set of civil engineered drawings of the Approved Development Plans including the required off-site improvements, to the Town of Vail Community Development Department for review and approval of the drawings, prior to making application for the issuance of a building permit for the Rams-Horn Lodge Condominiums improvements. 5. The Applicant shall address all the comments and conditions identified in the memorandum from the Town Engineer dated November 19, 2007, (Attachment D) on the plans submitted in conjunction with building permits. 6. That the Applicant pays .in full, the employee mitigation housing fee in lieu, in the amount of $104,363 prior to the issuance of the building permit for Rams-Horn Lodge Condominiums. 7. The Applicant shall prepare aRams-Horn Lodpe Condominiums Art in Public Places Plan, for input and comment by the Town of Vail Art in Public Places Board, prior to the request for a temporary certificate of occupancy. Subject to the above input and comment by the Art in Public Places Board, the Applicant will work with Town Staff to determine the type and location of the art to be provided. Said Plan shall include the funding for a minimum of two separate public art improvements to be developed in conjunction with the Rams-Horn Lodge Condominium project. 8. The Applicant shall provide a legally, executed and duly recorded Type IV deed restriction with the Eagle County Clerk 8~ Recorder's Office for the on-site employee housing unit (EHU), and that said unit shall be made available for occupancy, prior to the issuance of a temporary certificate of occupancy for the Rams-Horn Lodge Condominium project. Said deed restriction shall stipulate that the EHU shall remain part of the Rams-Horn Lodge Condominium development and shall not be sold or transferred separately. Commissioner Pierce recused himself as his firm has done the design work for the project. Commissioner Kjesbo ran the item as Chair. Scot Hunn gave a presentation per the staff memorandum. Rick Pylman, planner, representing the Rams-Horn, gave a presentation addressing the parameters of the project and the concerns raised at previous work sessions. Page 2 Commissioner Kurz was disappointed about the loss of the mature trees. He suggested that some large trees be included in the landscaping plan. He agreed with Staff that a better understanding of the public art be achieved and understood prior to making a final recommendation. Rick Pylman stated he spoke to Leslie Fordham, Art In Public Places, about doing some fence work similar to International Bridge within the proposed site wall along Vail Valley Drive. Commissioner Proper suggested that increased amounts and size of landscaping would be a more appropriate than public art for the trade off for height and setbacks. Commissioner Kjesbo asked how well and how often the lock-off units rent. Diane Milligan, manager of Rams-Horn, stated that the majority of guests staying at Rams-Horn Lodge are families, and therefore the entire units are rented out. She clarified that there are times when lock-offs are rented by large families or groups who require additional rooms. Commissioner Kjesbo asked about restricting the sale of the employee housing unit. He suggested that the unit be required to remain a part of the development. Commissioner Viele added a condition regarding the provision that the proposed employee housing unit not be permitted to be sold or transferred separately from the project. 30 minutes 3. A request for a work session on a proposed major amendment to a Special Development District (SDD), pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an amendment to Special Development District No. 4, Cascade Village, to allow for the development of a mixed use development, located at 1276 Westhaven Drive (Cornerstone site)/Unplatted, Vail Cascade Subdivision, and setting forth details in regard thereto. (PEC07- 0055) Applicant: L-O Westhaven, Inc., represented by Pylman & Associates, Inc. Planner: Scot Hunn ACTION: Tabled to December 10, 2008 MOTION: Kjesbo SECOND: Viele VOTE: 6-0-0 Scot Hunn gave a presentation per the staff memorandum. He covered the concerns and questions asked at the previous meeting. Rick Pylman, planner, representing the applicant, gave a presentation focused upon the concerns raised at the last hearing. He stated that in developing plans for the new structure the team used the previously approved development plan as a guideline. He focused on the height of the eastern most portion of the building. Sid Schultz, architect, representing the applicant, further stated changes need to be made to the bulk, mass and height of the proposed structure. Commissioner Gunion asked several questions regarding the setbacks on the western end of the project with regards to setbacks and property line locations. Beth Ayers, attorney, representing the Liftside Condominiums Home Owners Association, stated that her clients have no opposition to the revised plan. Page 3 Jim Lamont, representing the Vail Village Homeowners Association, asked about the safety on the west end of the proposed structure with regards to snow shedding. He further asked about any other functions that area may need to incorporate. Commissioners Kjesbo and Pierce believe the overall height on the south elevation is excessive at 91 feet. They suggested articulating the facades to have some two, three, or four story portions of the structure on both the north and south side. The Commissioners in general thought the changes were beneficial and were happy that a solution was reached between Liftside and the proposed project. Jim Pavisfia, President of Destination Resorts & Hotels, introduced himself and addressed the concern with the height. He stated they would look at moving the loft in the upper unit to another location in order to reduce the height, but felt that the revised plans were an improvement to building bulk and mass and that moving mass closer to the south property line will be a detriment to the court yard area between the existing hotel and the Cornerstone building. 4. Approval of November 12, 2007 minutes MOTION: Viele SECOND: Kjesbo VOTE: 6-0-0 5. Information Update 6. Adjournment MOTION: Viele SECOND: Kurz VOTE: 5-0-0 (Pierce absent) The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published November 23, 2007, in the Vail Daily. Page 4 TQWNOFVAQ, ' DESIGN REVIEW BOARD AGENDA PUBLIC MEETING November 21, 2007 3:00 P.M. Council Chambers 75 S. Frontage Road -Vail, Colorado, 81657 MEETING HAS BEEN CANCELLED PUBLIC HEARING -TOWN COUNCIL CHAMBERS 3:OOpm The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Page 1 MEMORANDUM TO: Vail Town Council FROM: Department of Community Development DATE: December 5, 2007 4 SUBJECT: First Reading of Ordinance 33, Series of 2007 (Public Art in Private Development Ordinance) DESCRIPTION OF THE REQUEST The applicant, the Town of Vail, is requesting a first reading of Ordinance 33, Series of 2007, an Ordinance to enact prescribed regulation amendments, pursuant to Section 12- 3-7, Amendment, Vail Town Code, to Title 12, Vail Town Code, to require public art for certain new development and redevelopment projects in Lionshead Mixed Use 1, Lionshead Mixed Use 2, Public Accommodations, Public Accommodations 2, Commercial Core 1, Commercial Core 2, Commercial Core 3, Ski Base Recreation, and Ski Base Recreation 2, and setting forth details in regard thereto. Based upon Staff's review of the criteria outlined in Section V of the Planning and Environmental Commission staff memorandum dated October 22, 2007 (Attachment A) and the evidence and testimony presented, the Community Development Department recommends the Vail Town Council approves Ordinance No. 33, Series of 2007, subject to the findings noted in Section III of this memorandum. II. BACKGROUND The Town of Vail is requesting text amendments to Title 12 that outline requirements for public art for private development. Currently, new development and redevelopment in certain zone districts may be required public art as a mitigation of development impacts. Rather than create a public art requirement so late in the development review process, Staff recommends that a threshold be created in order to help applicants understand whether they have a public art requirement prior to the entitlement process. Under the proposed regulations, public art would be required for all new development, as well as redevelopment that adds 50% of more of "gross floor area" in the LMU-1, LMU-2, PA, PA-2, CC1, CC2, CC3, SBR and SBR2 Districts. The applicant would be required to provide a public art plan with the development plan application. The Art in Public Places Board (AIPPB) will make a recommendation to the PEC on the public art plan prior to final approval of the development plan. The PEC or Town Council would make the final decision on public art. The DRB would have purview over the public art's relationship to the project as a whole. On October 22, 2007, the Planning and Environmental Commission reviewed the proposed text amendments and forwarded a recommendation of denial to the Vail Town Council, with a vote of 4-2-0 (Pierce and Kjesbo opposed a recommendation of denial). Per the excerpted minutes from the October 22, 2007 PEC meeting 1 (Attachment B), Commissioners voted to recommend denial of the text amendments because they felt that requiring public art was not a priority of the Town in terms of new requirements for development and redevelopment projects. III. STAFF RECOMMENDATION The Department of Community Development recommends the Vail Town Council approves Ordinance No. 33, Series of 2007, on first reading, to amend Title 12, Vail Town Code, pursuant to Section 12-3-7, Amendment, Vail Town Code, to require public art for certain new development and redevelopment projects in Lionshead Mixed Use 1, Lionshead Mixed Use 2, Public Accommodations, Public Accommodations 2, Commercial Core 1, Commercial Core 2, Commercial Core 3, Ski Base Recreation, and Ski Base Recreation 2, and setting forth details in regard thereto. Staff's recommendation is based upon the review of the criteria noted in Section VI of the October 22, 2007 Planning and Environmental Commission memorandum (Attachment A) and the evidence and testimony presented. Should the Town Council choose to approve Ordinance No. 33, Series of 2007, on first reading, the Department of Community Development recommends the Town Council make the following findings: 1. That the amendments are consistent with the review criteria and findings made in Section V of the Staff memorandum to the PEC dated October 22, 2007; 2. That the amendments are consistent wifh the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town, and 3. That the amendments further the general and specific purposes of the Zoning Regulations; and 4. That the amendments promote the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. IV. ATTACHMENTS A. October 22, 2007 Planning and Environmental Commission memorandum B. October 22, 2007 PEC minutes excerpt C. Ordinance No. 33, Series of 2007 (Public Art in Private Development Ordinance) 2 Attachment A MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: October 22, 2007 SUBJECT: A request for a final recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulation amendments to Title 12, Vail Town Code, to require public art for certain new development and redevelopment projects in Lionshead Mixed Use 1, Lionshead Mixed Use 2, Public Accommodations, Public Accommodations 2, Commercial Core 1, Commercial Core 2, Commercial Core 3, Ski Base Recreation, Ski Base Recreation 2 and Special Development Districts, and setting forth details in regard thereto. (PEC07- 0033) Applicant: Town of Vail Planner: Rachel Friede I. SUMMARY The applicant, the Town of Vail, is requesting the Planning and Environmental. Commission forward a recommendation to the Vail Town Council regarding the proposed text amendments to Title 12, Vail Town Code, to require public art for certain development and redevelopment projects in Lionshead Mixed Use 1 (LMU-1), Lionshead Mixed Use 2 (LMU-2), Public Accommodations (PA), Public Accommodations 2 (PA-2), Commercial Core 1 (CC1), Commercial Core 2 (CC2), Commercial Core 3 (CC3), Ski Base Recreation (SBR) and Ski Base Recreation 2(SBR2), and setting forth details in regard thereto. Based upon Staff's review of the criteria outlined in Section V of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for the proposed text amendments, subject to the findings noted in Section VI of this memorandum. II. DESCRIPTION OF REQUEST The Town of Vail is requesting text amendments to Title 12 that outline requirements for public art for private development. Currently, new development and redevelopment in certain zone districts may be required public art as a mitigation of development impacts. Rather than create a public art requirement so late in the development review process, Staff recommends that a threshold be created in order to help applicants understand whether they have a public art requirement prior to the entitlement process. Under the proposed regulations, public art would be required for all new development, as well as redevelopment that adds 50% of more of "gross floor area" in the LMU-1, LMU-2, PA, PA-2, CC1, CC2, CC3, SBR and SBR2 Districts. The applicant would be required to provide a public art plan with the development plan application. The Art in Public Places Board (AIPPB) will make a recommendation to the PEC on the public art plan prior to final approval of the development plan. The PEC or Town Council would make the final decision on public art. The DRB would have purview over the public art's relationship to the project as a whole. The following are proposed text amendments to Title 12 that will create requirements and a process for public art in private development and redevelopment projects. Note that additions are in bold while deletions are in +ril,o~hrn, ,,,-, Title 12: Zoning Regulations Chapter 12-2: Definitions: Section 12-2-2: Definitions of Words and Terms: ART 1N PUBLIC PLACES BOARD (AIPPB): The Art In Public Places Board established pursuant to Chapter 3-3 of the Vail Town Code. FLOOR AREA, GROSS: The total floor area within the enclosing walls of a structure. LANDSCAPE AREA; The area of a site not covered by buildings, driveways, and covered walkways. Core development (hadscape) such as walks, decks, patios, terraces, public art in statue or similar form, water features, and like features shall also be considered landscape area as long as they do not exceed Twenty percent (20%) of the landscape area. LIMITED EDITION; One of no more than nine copies produced from an original artist's mold. PUBLIC ART: Any original creation of artwork that is accessible fo the general public. PUBLIC ART PLAN: A collection of documents required for all projects that have a public art requirement, per Chapter 12-25. Chapter 12-7: Commercial and Business Districts Article 12-7A: Public Accommodations (PA) District 12-7A-16; Public Art: Public art shall be required pursuant to Chapter 12-25 Article 12-7B: Commercial Core 1 (CC1) District 12-76-21: Public Art: Public art shall be required pursuant to Chapter 12-25 Article 12-7C: Commercial Core 2 (CC2) District 12-7C-16: Public Art: Public art shall be required pursuant to Chapter 12-25. Article 12-7D: Commercial Core 3 (CC3) District 12-7D-12: Public Art: Public art shall be required pursuant to Chapter 12-25. Article 12-7H: Lionshead Mixed Use 1 (LMU-1) District 12-7H-19: Public Art: Public art shall be required pursuant to Chapter 12-25. Article 12-71: Lionshead Mixed Use 2 (LMU-2) District 12-71-19: Public Art: Public art shall be required pursuant to Chapter 12-25. Article 12-7J: Public Accommodation 2 (PA-2) District 12-7J-15: Public Art: Public art shall be required pursuant to Chapter 12-25. Chapter 12-8: Open Space and Recreation Districts Article 12-SD: Ski Base/Recreation (SBR) District 12-8D-16: Public Art: Public art shall be required pursuant to Chapter 12-25. Article 12-8E Ski Base/Recreation 2 (SBR2) District 12-8E-20: Public Art: Public art shall be required pursuant to Chapter 12-25. Chapter 12-25: Public Art Requirement 12-25-1: Purpose: The purpose of this Chapter is to establish guidelines, procedures and standards for the integration of public art into new development and redevelopment projects in the Town. The enhancement of public places by integrating the creative work of artists improves the pedestrian experience and promotes vibrancy, creativity and livelihood in the community. The presence of and access to public art enlivens the public areas of buildings and their grounds and makes them more welcoming. It creates a deeper interaction with the places where we live, work, and visit. Public art illuminates the diversity and history of a community, and points fo its aspirations for the future. A wealth of art and culture in the public realm will foster the economic development of the community. 12-25-2: Applicability: A. This Chapter shall apply to all development and redevelopment in the following zone districts, subject to the exclusions contained in Section 12- 25-2: (1) Public Accommodations (PA); (2) Public Accommodations 2 (PA-2); (3) Commercial Core 1 (CC1); (4) Commercial Core 2 (CC2); (5) Commercial Core 3 (CC3); (6) Lionshead Mixed Use 1 (LMU-1); (7) Lionshead Mixed Use 2 (LMU-2); (8) Ski Base Recreation (SBR); and (9) Ski Base Recreation 2 (SBR2). 12-25-3: Exclusions: A. This Chapter shall not apply to development or redevelopment of single- familydwellings or two-family dwellings. B. This Chapter shall not apply to any redevelopment which adds less than fifty percent (50%) of GFA of an existing structure on a site. 12-25-4: Public Art Requirements: A. Eligible Public Art: The following, when produced in limited edition, shall be considered eligible as public art: (1) Attached or site-integrated art elements such as passageways, bridges, street furniture, paving materials or artistic features within a garden; (2) Mosaics, painted murals, or terrazzo covering walls, floors and passageways; (3) Independent or freestanding sculpture; (4) Interdisciplinary artwork including the written word, glass, photography, sound, video or any other multi-media works of art appropriate for the site; (5) Earthworks or the integration of natural and man-made materials in the landscape; (6) Fountains and water features; (7) Works that are decorative, ornamental or functional elements of the architecture or landscape design; or (8) Any other project deemed eligible by the A/PPB. B. Ineligible Public Art: The following shall not be eligible as public art: (1) Reproductions or unlimited editions of original work; (2) Directional elements such as super-graphics, signage, or graphic elements already part of the project; or (3) Business or corporate logos or signage. C. Professional Artist: The public art project shall be designed by an artist that meets at least two of the following criteria, provided that emerging artists who demonstrate a high level of competence, ability fo create unique artistic enhancements, understanding of mediums and relationship of artwork to the site maybe acceptable at the discretion of the A/PPB. (1) The artist has obtained a Bachelor of Fine Art or Master of Fine Art from an accredited college or university. (2) The artist has exhibition experience in a professional context (i.e. galleries, museum, art centers, or other exhibit venues). (3) The artist has received peer recognition such as honorable mentions, awards, prizes, scholarships, appointments, or grants. (4) The artist is pursuing his/her work as a means of livelihood and/or a way to achieve the highest level of professional recognition. (5) The artist's work has been discussed in a published writing. (6) The artist's artwork has been held in public or private collections. D. Location: Public art shall be installed in a location that is open to the public and is visible from a pedestrian or vehicular way. Locations include, but are not limited fo, community hubs or gathering places, portals, entrances or gateways, adjacent to sidewalks, aaljoining parks and plazas, integrated into the floors, walls and ceilings within public areas and high traffic areas or areas along a bus route. 12-25-7: Review Process: A. Public Art Plan: When public art is required, the applicant shall submit a public art plan at the time of development application submittal: Certain submittal requirements maybe waived or modified by the administrator. The administrator may require the submission of additional plans, drawings, specifications, samples and other materials if deemed necessary to properly evaluate the proposal. The public art plan shall include the following: (1) Site plan showing location of art; (2) Elevations and/or renderings of project including public art component; (3) Written description of proposed type of public art; (4) Project schedule, including public art process; (5) Representations of the artwork (i.e. drawings, pictures of similar works by the artist); (6) Estimated cost for public art project, for purposes of determining the amount of performance bond; and (7) A written description of the maintenance plan. B. Preliminary Review: Within thirty (30) days of submittal, the A/PPB shall review the public art plan at a regularly scheduled public hearing and shall make a recommendation to the PEC of approval, approval with conditions or modifications, or denial, based on the requirements in Section 12-25-4, as well as the criteria in Subsection E of this Section. C. Final Review: The PEC shall make the final decision on the public art plan as part of the decision on the development plan, applying the criteria in Subsection E of this Section. D. Design Review Board Purview: The Design Review Board shall not have purview over any aspect of the public art within the project. All decisions on public art shall be finalized by the PEC. E. Criteria for Review of Public Art Plan: Prior to approving a public art plan, the PEC shall find that the public art plan meets all of the following criteria: (1) Compatibility with the site: Works of art shall be contextual to the site, and be compatible in style, scale, material, form, and content with their surroundings, and should enhance the relationships between the natural and man-made features of the site. (2) Location: The public art shall be viewable from public spaces, and shall be accessible to the public. (3) Compatible with the architecture: Works of art shall be contextual to the architectural design of the building(s). (4) Scale: The scale of the artwork shall be commensurate with the scale of the development or redevelopment project. (5) Public Safety: Public art shall not create safety issues. (6) Permanence: Public art that requires expensive or continual maintenance is discouraged. Public art shall be resistant to theft and vandalism. 12-25-8: Public Art Completion and Performance Bonds: All public art installations that are not complete prior to issuance of a Certificate of Occupancy for the project will require a performance bond equal to 125% of the estimated cost of the public art outlined in the public art plan. The public art shall be installed as outlined in the approved public art plan within one year after issuance of Certificate of Occupancy for the project, or the Town may use the performance bond to complete the public art installation. Following installation, applicants shall schedule a final inspection with the administrator. Upon a determination by the administrator that the public art installation is complete and in compliance with this Code, the Town shall release the performance bond. 12-25-9: Maintenance: Public art shall be maintained as outlined in the public art plan. Maintenance of the public art shall be the sole responsibility of the current property owner in perpetuity, and this obligation shall be deemed to run with the land. Failure to maintain public art in compliance with the public art plan shall be considered a violation of this Chapter, subject to the penalties contained in Section 1-3-1, Vail Town Code. . III. BACKGROUND Currently, public art may be required as mitigation of development impacts in certain zone districts. This process does not allow for a developer to understand their public art obligation until late stages of the entitlement process. When a development or redevelopment project is required public art by the PEC, the project is sent to the AIPPB without any clear guidelines on procedure or requirements. Staff was directed to create guidelines and procedures for public art requirements in private development and redevelopment projects. Staff presented a set of guidelines to the Vail Town Council on September 5, 2007. Those guidelines were an earlier version of these proposed text amendments and had criteria for requiring public art. However, they did not solve the problem of public art requirements being introduced so late in the entitlement process. Staff is recommending these text amendments in order to solve many of the public art requirement issues. IV. APPLICABLE PLANNING DOCUMENTS Town of Vail Zoning Regulations (Title 12 Vail Town Code) Chapter 12-1: Title, Purpose and Applicability 12-1-2: Purpose A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the Town, and to promote the coordinated and harmonious development of the Town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. Chapter 12-3: Administration and Enforcement 72-3-7: Amendment: C. Criteria And Findings: 2. Prescribed Regulations Amendment: a. Factors, Enumerated: Before acting on an application for an amendment to the regulations prescribed in this title, the planning and environmental commission and town council shall consider the following factors with respect to the requested text amendment: (1) The extent to which the text amendment furthers the general and specific purposes of the zoning regulations; and (2) The extent to which fhe text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and. policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and (3) The extent to which the text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and (4) The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent wifh municipal development objectives; and (5) Such other factors and criteria the commission and/or council deem applicable to the proposed tent amendment. V. REVIEW CRITERIA A. ,Consideration of Factors Regarding the Text Amendment: 1. The extent to which the text amendment furthers the general and specific purposes of the Zoning Regulations; and Staff believes that the proposed text amendments further the general and specific purposes of Title 12. Public art can enhance the natural and built environment through stimulating pieces that offset development. Specifically, the addition of public art in the community would safeguard and enhance the appearance of the town, and would also provide amenities conducive to desired living quarters. 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and Staff believes that the proposed text amendments better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail Comprehensive Plan and are compatible with the development objectives of the Town. Many portions of the Vail Comprehensive Plan mention the value of public art as integrated into the built environment. 3. The extent to which the text amendment demonstrates how .conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and Staff believes that the proposed text amendments reflect the changing environment where new development and redevelopment are being required to provide public art as an amenity to the project and to the greater community. Without regulations to outline requirements and process for public art requirements for private development, there has been no common system for reviewing public art. These text amendments will codify requirements and create uniformity in public art review. 4. The extent to which .the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives. Staff believes that the proposed text amendments will facilitate and provide a harmonious, convenient, workable relationship among land use regulations that are consistent with the Town of Vail master plans and development objectives. Specifically, the requirement of public art in the Zoning Regulations is consistent with the promotion of public art in the Vail Village Master Plan and Lionshead Redevelopment Master Plan. VI. STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval to the Town Council for proposed text amendments to Title 12, Vail Town Code, to require public art for certain new development and redevelopment projects in Lionshead Mixed Use 1, Lionshead Mixed Use 2, Public Accommodations, Public Accommodations 2, Commercial Core 1, Commercial Core 2, Commercial Core 3, Ski Base Recreation and Ski Base Recreation 2, and setting forth details in regard thereto. Should the Planning and Environmental Commission choose to approve these proposed text amendments, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission forwards a recommendation of approval to the Town Council for the Town of Vail's request for proposed text amendments to Title 12, Vail Town Code, to require public art for certain development and redevelopment projects in Lionshead Mixed Use 1, Lionshead Mixed Use 2, Public Accommodations, Public Accommodations 2, Commercial Core 1, Commercial Core 2, Commercial Core 3, Ski Base Recreation and Ski Base Recreation 2, and setting forth details in regard thereto." Staff's recommendation is based upon the review of the criteria in Section V of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to recommend approval of the proposed amendments, Staff recommends the following findings be incorporated into a motion: "1. Thaf the amendments are consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town, based upon Section V of the Staff memorandum dated October 22, 2007; and, 2. That the amendments further the general and specific purposes of the Zoning Regulations, based upon Section V of the Staff memorandum dated October 22, 2007; and,. 3. That the amendments promote the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as,a resort and residential community of the highest quality, based upon Section V of the Staff memorandum dated October 22, 2007. " VI1. ATTACHMENTS A. Map depicting applicable zone districts B. Process map The following flow chart is a representation of the development review process including the proposed AIPP (Art In Public Places) Text Amendments. Approximate Timeline Day 1 Public Art Applicability Step 1 (12-25- 2): Is development or redevelopment within the following zone districts?: (1) Public Accommodations (PA); (2) Public Accommodations 2 (PA-2); (3) Commercial Core 1 (CC1); (4) Commercial Core 2 (CC2); (5) Commercial Core 3 (CC3); (6) Lionshead Mixed Use 1 (LMU-1); (7) Lionshead Mixed Use 2 (LMU-2); (8) Ski Base Recreation (SBR); and (9) Ski Base Recreation 2 (SBR2). Submit Development Plan and proceed to development review process. Yes Applicability Step 2Single-family or Submit Development Plan two-family dwelling? Yes and proceed to development review process. No Applicability Step 3: Is redevelopment Submit Development Plan 50% or more of existing structure GFA? No and proceed to development review process. Yes Submit project Development Plan and Public Art Plan as described in Section 12-25-7 Vail Town Code. Preliminary Review: Within 30 days of Day complete Public Art Plan submittal, 3o applicant shall attend AIPP Board meeting to receive AIPP Board recommendation to PEC Final Review: Attend next Day available PEC meeting to receive 5o final decision on Public Art and Development Plan Submit Building Permit Application Installed public art? Yes Certificate of Occupancy Submit performance bond equal No ~ to 125% of estimated art and installation costs Attachment B runiic Art Kequlrement Planning and Environmental Commission October 22, 2007 --~ _-r--~ ~~-- ~~,~ _-- ~ ~~~ ~ ,~ i -~ ~' Wxholnd Yl~hlyo Pe 1; ~~~ ~ Mo1Nx r ., ,Ii LlOxirtl lnn p _ '~--'°~r+YOW'L. j'j C/r'o MN~fl Pbv llN Nxx YW 21 WE EPA EooW U~ Lbnhood lrcoAO {JenohW CeeAoLoiEo //// ~Neehxrx~nlW~NYrll Egoax ~~ ;:, llaeWid Gobr ~ ! ntlx,l r _ ~ J - ~ \~K~/ /J Yo1ka1 CMOr YN Nolotxoox Eoldina~ ~ \ Llx Elan NorNi ~I `V //_ -_-_ ~ NarASN I EWIMxo /,' *' ~ CYWE CorlboMWooxo / Goo1oB I ~ i /rlNn ~~ . i ~ l bon Crool RnNxcn . ~. - .. TOY. YYI PrshnYxol BuE4E ~ ~ . ....-. V -L._ - - ionN Plan ~ - I_~ ~ ~ Zone Districts ~ Commercial Core 1 Commercial Core 2 Commercial Core 3 Lionshead Mixed Use 1 Lionshead Mixed Use 2 Public Accommodation Public Accommodation 2 Ski Base Recreation Ski Base Recreation 2 \' '~~ \~ ~~ Feet e 0 250 500 Attachment B PLANNING AND ENVIRONMENTAL COMMISSION October 22, 2007 1:OOpm TOWN COUNCIL CHAMBERS /PUBLIC WELCOME 75 S. Frontage Road -Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Dick Cleveland Anne Gunion Rollie Kjesbo Michael Kurz Bill Pierce Scott Proper David Viele 6. A request for a final recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulation amendments to Title 12, Vail Town Code,. to require public. art for certain development and redevelopment projects in Lionshead Mixed Use 1, Lionshead Mixed Use 2, Public Accommodations, Public Accommodations 2, Commercial Core 1, Commercial Core 2, Commercial Core 3, Ski Base Recreation, Ski Base Recreation 2 and Special Development Districts, and setting forth details in regard thereto. (PEC07- 0033) Applicant: Town of Vail Planner: Rachel Friede ACTION: Recommendation of denial MOTION: Viele SECOND: Proper VOTE: 4-2-0 (Kjesbo and Pierce opposed) Rachel Friede made a presentation to the Commission per the staff memorandum Leslie Fordham, AIPP Coordinator, stated that the AIPP Board was concerned about whether a 50% increase in gross floor area was too high a threshold for requiring public art. Commissioner Pierce asked if there are other cities that require public art in private development. Leslie Fordham answered that San Francisco, San Diego, San Jose, Santa Monica, and Denver (in redevelopment districts) require public art. She stated that public art in some capacity has been required for certain development projects in the Town of Vail for quite some time. Commissioner Cleveland added that Chicago has a requirement for public art. Commissioner Viele asked if there is a set dollar amount attached to the requirements. Rachel Friede answered that the public art would be performance based, versus having a monetary value. This is due to a lack of a rational nexus between mitigation of development and public art. The new requirements would not require art as mitigation of development impacts, but would be part of zoning requirements. Commissioner Viele stated he is not in support of the text amendments. Commissioner Pierce suggested striking Section 12-25-2A. He asked for clarification regarding the definition of a professional artist. The Commissioners generally expressed concern about requiring a professional artist for the public art, noting that an architect could also. be an artist. Rachel Friede responded that there is a provision for emerging artists. Commissioner Pierce stated that public art approval should be under the purview of the Design Review Board. Rachel Friede explained that the text amendments would allow the Commission to make a final decision on public art as part of the development plan, with a recommendation from the AIPP Board. Commissioner Kurz stated that this a good start and that PEC should be the decision making body in public art. Commissioner Proper asked for clarification on whether public art is required today, and if this is considered a tax. Rachel Friede answered that this is not a tax as proposed, but would rather be a zoning requirement. George Ruther, Director of Community Development, commented that the reason 50% of gross floor area or more was used as the trigger for public art is because this is a commonly used threshold, including that for demo/rebuild. Commissioner Kurz asked when would this would be implemented. Rachel Friede stated typically the amendments would be implemented immediately upon adoption by Town Council. Commissioner Cleveland stated an example of requiring 1 % funding toward public art, and that this is only applied to public buildings, not private. He said he does not agree with requiring public art on private property. Commissioner Proper stated he does not support requiring public art on private property. Community Development Director Ruther asked if PEC could comment on the process and implementation of the text amendments. Commissioner Kurz stated he thinks the implementation is good, but the percentage is arguable. Art improves a project, however requiring it is difficult for a developer and difficult for the Town to implement. Leslie Fordham stated that the Board wishes to remove the subjectivity out of the art through creating criteria for public art review. Commissioner Cleveland responded that the subjectivity is not taken out as written. Rachel Friede stated that one of the objectives of the amendments was to take the subjectivity out of the art and referenced page 5, criteria. She stated the criteria lends itself to encourage dialog void of subjectivity. Commissioner Proper believes the amendment should reflect the Town's priorities, and he does not believe the priority is there to require it. Commissioner Viele suggested that if priority is there, the Town shall commission a study of best places and policy for art requirements. George Ruther referenced the flow chart (attachment B) in regards to process. He stated that Staff tried to simplify the applicability of the requirement by attaching it to already defined zoning districts. He explained that Staff has heard from developers that the current art as mitigation is unexpected and late in the process, therefore this proposal tries to implement a clear requirement at the beginning of the development process instead of late in the entitlement process. Commissioner Cleveland requested opinions regarding the 50% gross floor area addition as a threshold for public art requirements. Commissioner Proper felt the 50% is arbitrary. Commissioner Kjesbo said 50% makes sense because it exists in other processes. Commissioner Viele stated that Staff should not obligate the Town with a timeline, as it creates false expectations. Commissioner Cleveland commented that the AIPP Board's recommendation should not be reliant on the artist's qualifications. Commissioners Proper and Viele also did not agree with trying to define professional artist. Attachment C ORDINANCE NO. 33 SERIES OF 2007 AN ORDINANCE AMENDING TITLE 12, VAIL TOWN CODE, TO REQUIRE PUBLIC ART FOR CERTAIN NEW DEVELOPMENT AND REDEVELOPMENT PROJECTS IN LIONSHEAD MIXED USE 1, LIONSHEAD MIXED USE 2, PUBLIC ACCOMMODATIONS, PUBLIC ACCOMMODATIONS 2, COMMERCIAL CORE 1, COMMERCIAL CORE 2, COMMERCIAL CORE 3, SKI BASE RECREATION AND SKI BASE RECREATION 2, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, enhancement of public places by integrating the creative work of artists improves the pedestrian experience and promotes vibrancy, creativity and livelihood in the community; WHEREAS, the presence of and access to public art enlivens the public areas of buildings and their grounds and makes them more welcoming; WHEREAS, the aesthetic value of public art mitigates the negative impacts that development has on the Town; WHEREAS, Town of Vail seeks to clarify procedures for requiring public art in private development; WHEREAS, on October 22, 2007, the Planning and Environmental Commission of the Town of Vail held a public hearing and reviewed and forwarded a recommendation of denial of the proposed text amendments to the Zoning Regulations to the Vail Town Council in accordance with the procedures and criteria and findings outlined in Chapter 12-3 of the Zoning Regulations of the Town of Vail; WHEREAS, the Vail Town Council finds that the proposed amendments are consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and are compatible with the development objectives of the Town; and WHEREAS, the Vail Town Council finds that the proposed amendments further the general and specific purposes of the Zoning Regulations; and WHEREAS, the Vail Town Council finds that the proposed amendments promote the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality; and NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. The purpose of this Ordinance is to require public art for certain development projects within the Town of Vail. (Text that is to be deleted is Stfi61f2R. Text that is to be added is bold. Sections of text that are not amended may be omitted.) Ordinance No. 33, Series of 2007 Section 2. Section 12-2-2 of the Vail Town Code is hereby amended by the addition of the following definitions: ART IN PUBLIC PLACES BOARD (AIPPB): The Art In Public Places Board established pursuant to Chapter 3-3 of the Vail Town Code. FLOOR AREA, GROSS: The total floor area within the enclosing walls of a structure. LANDSCAPE AREA: The area of a site not covered by buildings, driveways, and covered walkways. Core development (hardscape) such as walks, decks, patios, terraces, public art in statue or similar form, water features, and like features shall also be considered landscape area as long as they do not exceed twenty percent (20l) of the landscape area. LIMITED EDITION: One of no more than nine copies produced from an original artist's mold. PUBLIC ART: Any original creation of artwork that is accessible to the general public. PUBLIC ART PLAN: A collection of documents required for all projects that have a public art requirement, per Chapter 12-25. Section 3. Chapter 12-7 is hereby amended as follows: Chapter 12-7: Commercial and Business Districts Article 12-7A: Public Accommodations (PA) District 12-7A-16: Public Art: Public art shall be required pursuant to Chapter 12-25 Article 12-78: Commercial Core 1 (CC1) District 12-7B-21: Public Art: Public art shall be required pursuanf to Chapter 12-25 Article 12-7C: Commercial Core 2 (CC2) District 12-7C-16: Public Art: Public art shall be required pursuant to Chapter 12-25. Article 12-7D: Commercial Core 3 (CC3) District 12-7D-12: Public Art: Public art shall be required pursuant to Chapter 12-25. Article 12-7H: Lionshead Mixed Use 1 (LMU-1) District 12-7F1-19: Public Art: Public art shall be required pursuant to Chapter 12-25. Article 12-71: Lionshead Mixed Use 2 (LMU-2) District 12-71-19: Public Art: Public art shall be required pursuant to Chapter 12-25. Article 12-7J: Public Accommodation 2 (PA-2) District 12-7J-15: Public Art: Public art shall be required pursuanf to Chapter 12-25. Section 4. Chapter 12-8 is hereby amended as follows: Ordinance No. 33, Series of 2007 Chapter 12-8: Open Space and Recreation Districts Article 12-8D: Ski Base/Recreation (SBR) District 12-8D-16: Public Art: Public art shall be required pursuant to Chapter 12-25. Article 12-8E: Ski Base/Recreation 2 (SBR2) District 12-8E-20: Public Art: Public art shall be required pursuant fo Chapter 12-25. Section 5. Title 12, Vail Town Code is hereby amended with the addition of the following Chapter 12-25: Chapter 12-25: Public Art Requirement 12-25-1: Purpose: The purpose of this Chapter is to establish guidelines, procedures and standards for the integration of public. art into new development and redevelopment projects in the Town. The enhancement of public places by integrating the creative .work of artists improves the pedestrian experience and promotes vibrancy, creativity and livelihood in the community. The .presence of and access to public art enlivens the public areas of buildings and their grounds and makes them more welcoming. It creates a deeper interaction with the places where we live, work, and visit. Public art illuminates the diversity and history of a community, .and points to its aspirations for the future. A wealth of art and culture in the public realm will foster the economic development of the community. 12-25-2: Applicability: This Chapter shall apply fo all development and redevelopment in the following zone districts, subject to the exclusions contained in Section 12-25-2: A. Public Accommodations (PA); B. Public Accommodations 2 (PA-2); C. Commercial Core 1(CC1); D. Commercial Core 2 (CC2); E. Commercial Core 3 (CC3); F. Lionshead Mixed Use 1 (LMU-1); G. Lionshead Mixed Use 2 (LMU-2); H. Ski Base Recreation (SBR); and 1. Ski Base Recreation 2 (SBR2). 12-25-3: Exclusions: A. This Chapter shall not apply to development or redevelopment of single- family dwellings or two-family dwellings. B. This Chapter shall not apply to any redevelopment which adds less than fifty percent (50%) of GFA of an existing structure on a site. 12-25-4: Public Art Requirements: A. Eligible Public Art: The following, when produced in limiteal edition, shall be considered eligible as public art: (1) Attached or site-integrated art elements such as passageways, bridges, street furniture, paving materials or artistic features within a garden; Ordinance No. 33, Series of 2007 (2) Mosaics, painted murals, or terrazzo covering walls, floors and passageways; (3) Independent or freestanding sculpture; (4) Interdisciplinary artwork including the written word, glass, photography, sound, video or any other multi-media works of art appropriate for the site; (5) Earthworks or the integration of natural and man-made materials in the landscape; (6) Fountains and water features; (7) Works that are decorative, .ornamental or functional elements of the architecture or landscape design; or (8) Any other project deemed eligible by the AIPPB. B. Ineligible Public Art: The following shall not be eligible as public art: (1) Reproductions or unlimited editions of original work; (2) Directional elements such as super-graphics, signage, or graphic elements already part of the project; or (3) Business or corporate logos or signage. C. Professional Artist: The public art project shall be designed by an artist that meets at least two of the following criteria, provided that emerging artists who demonstrate a high level of competence, ability to create unique artistic enhancements, understanding of mediums and relationship of artwork to the site maybe acceptable at the discretion of the AIPPB. (1) The artist has obtained a Bachelor of Fine Art or Master of Fine Art from an accredited college or university. (2) The artist has exhibition experience in a professional context (i.e. galleries, museum, art centers, or other exhibit venues). (3) The artist has received peer recognition such as honorable mentions, awards, prizes, scholarships, appointments, or grants. (4) The artist is pursuing his/her work as a means of livelihood and/or a way to achieve the highest level of professional recognition. (5) The artist's work has been discussed in a published writing. (6) The artist's artwork has been held in public or private collections. D. Location: Public art shall be installed in a location that is open to the public and is visible from a pedestrian or vehicular way. Locations include, but are not limited to, community hubs or gathering places, portals, entrances or gateways, adjacent to sidewalks, adjoining parks and plazas, integrated into the floors, walls and ceilings within public areas and high traffic areas or areas along a bus route. 12-25-7: Review Process: A. Public Art Plan: When public art is required, the applicant shall submit a public art plan of the time of development application submittal. Certain submittal requirements may be waived or modified by the administrator. The administrator may require the submission of additional plans, drawings, specifications, samples and other materials if deemed necessary to properly evaluate the proposal. The public art plan shall include the following: (1) Site plan showing location of art; Ordinance No. 33, Series of 2007 (2) Elevations and/or renderings of project including public art component; (3) Written description of proposed type of public art; (4) Project schedule, including public art process; (5) Representations of the artwork (i.e. drawings, pictures of similar works by the artist); (6) Estimated cost for public art project, for purposes of determining the amount of performance bond; and (7) A written description of the maintenance plan. B. Preliminary Review: Within thirty (30) days of submittal, the AIPPB shall review the public art plan at a regularly scheduled public hearing and shall make a recommendation to the PEC of approval, approval with conditions or modifications, or denial, based on the requirements in Section 12-25-4, as well as the criteria in Subsection E of this Section. C. Final Review: The PEC shall make the final decision on the public art plan as part of the decision on the development plan, applying the criteria in Subsection E of this Section. D. Design Review Board Purview: The Design Review Board shall not have purview over any aspect of the public art within the project. All decisions on public art shall be finalized by the PEC. E. Criteria for Review of Public Art Plan: Prior to approving a public art plan, the PEC shall find that the public art plan meets all of the following criteria: (1) Compatibility with the site: Works of art shall be contextual to the site, and be compatible in style, scale, material, form, and content with their surroundings, and should enhance the relationships between the natural and man-made features of the site. (2) Location: The public art shall be viewable from public spaces, and shall be accessible to the public. (3) Compatible with the architecture: Works of art shall be contextual fo the architectural design of the building(s). (4) Scale: The scale of the artwork shall be commensurate with the scale of the development or redevelopment project. (5) Public Safety: Public art shall not create safety issues. (6) Permanence: Public art that requires expensive or continual maintenance is discouraged. Public art shall be resistant to theft and vandalism. 12-25-8: Public Art Completion and Performance Bonds: All public art installations that are not complete prior to issuance of a Certificate of Occupancy for the project will require a performance bond equal to 125% of the estimated cost of the public art outlined in the public art plan. The public art shall be installed as outlined in the approved public art plan within one year after issuance of Certificate of Occupancy for the project, or the Town may use the performance bond to complete the public art installation. Following installation, applicants shall schedule a final inspection with the administrator. Upon a determination by the administrator that the public art installation is complete and in compliance with this Code, the Town shall release the performance bond. Ordinance No. 33, Series of 2007 12-25-9: Maintenance: Public art shall be maintained as outlined in the public art plan. Maintenance of the public art shall be the sole responsibility of the current property owner in perpetuity, and this obligation shall be deemed to run with the land. Failure to maintain public art in compliance with the public art plan shall be considered a violation of this Chapter, subject to the penalties contained in Section 1-3-1, Vail Town Code. Section 6. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 7. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 8. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 9. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, ar part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE 1N FULL ON FIRST READING this 4th day of December, 2007 and a public hearing for second reading of this Ordinance set for the 18th day of December, 2007, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Richard D. Cleveland, Mayor Attest: Lorelei Donaldson, Town Clerk s Ordinance No. 33, Series of 2007. MEMORANDUM To: Town Council From: Judy Camp Kathleen Halloran Date: November 29, 2007 Subject:. Supplemental Appropriation On Tuesday evening you will be asked to approve the first reading 'of Ordinance No. 38 making supplemental appropriations and adjustments to the 2007 budget. We have also set aside time for discussion in.the afternoon work session and are attaching the following information for your review: • Third Supplemental Appropriation Request of 2007 • Statements of Revenue, Expenditure, and Changes in Fund Balance including the third supplemental • Ordinance No. 38 General Fund Major revenue items are updated based on year-to-date activity and the latest information on construction activity. We have increased the budgets for construction permit revenue and plan check fee revenue by $1,022,000 and $570,000, respectively. These are fees collected in 2007, but the majority of work will be contracted out during 2008. The 2007 expense included in this supplemental is estimated at $68,208. Other revenue items include a refund from our Worker's Compensation carrier of $37,146. This is a direct result of our safety record and limited number of claims. Parking revenue is projected to come in higher than budget. Specifically, parking passes have generated $490,000 additional revenue. Daily parking fees are expected to net $212,000 higher than budgeted as well. Regarding expenses, the decrease of $250,000 relates to a contribution toward the renovation of the Ford Amphitheater (orchestra pit) that had been budgeted. out of the General Fund, but is now adjusted to be paid from the RETT Fund as intended by Council on June 19. The salary and benefit expense for environmental health staff relates to the time spent on restaurant inspections. The supplemental is charging that amount to the General Fund, and crediting the RETT Fund. Recruiting expense of $55,000 relates to the three director-level vacancies in 2007 as they were not anticipated during the budget process. The fire department had 4 employees injured on the job this year. That will result in an $8,000 overage in salary expense due to the payment of sick time, plus wages to fill the vacancies. Other events, such as the Town of Vail Food Drive and the town's response to the California fires, resulted in both revenue and expense adjustments. Capital Projects Fund Revenue was increased by $1,055,000 for project reimbursements. The majority of these funds were due to streetscape heat and improvements performed for Vail Village Inn, Village Center, Solaris, One Willow and Sonnenalp. Revenue and expense for the Vail Gymnastics Center relate to a capital replacement account funded by the Vail Recreation District. The town is earmarking this money as dedicated to future capital needs for the center. Several project expenses were offset by revenue sources, such as the West Vail roundabout overlay, legal and consulting fees .from the Lionshead parking structure request for proposal, and transportation master planning for the Lionshead area frontage road. -1- Other expenses include the completion of the new parking entry system and winter parking at the Wendy's site /frontage road near Wendy's. Real Estate Transfer Tax (RETT) Fund Due to the current real estate market, RETT revenue is projected to come in $1,475,000 less than the current amended budget. However, recreation amenities fees from recent development projects are estimated at $856,000 higher than budgeted. Art in Public Places will receive a contribution of $100,000 from The Willows project to use toward the Triumph Winterfest art exhibition. The Eagle .River Watershed Council has returned $49,000 to the town to be used in 2008 for the Gore Creek Basin project. IIeaW Equipment Fund An adjustment of $25,000 is proposed to correct a misclassification of auto liability insurance in the original budget. An offsetting reduction of expense is included in the General Fund as well. Over $100,000 was generated from the sale of fully depreciated equipment, including snow plow trucks, a loader and a sweeper truck. Health Insurance Fund Due to several large claims in 2007, we are projecting increased claims expense of $200,000. However, due to the magnitude, we will also receive the same amount in reimbursement from our stop-loss carrier to offset the expense. -2- Proposed Supplemental Appropriations and Budget Adjustments #3 of 2007 Revenue Expenditure Increase Increase First Reading Description (Decrease) (Decrease) Reason Construction Permit Fees Plan Check Fees Professional Fees - Reimbursables Street Cut Fees / PW Permits Professional Fees 3rd Party /Insurance Payments Out of Cycle Contributions Project Reimb /Shared Costs Professional Fees Manhole Cover Revenue Manhole Cover Jewelry Revenue Salary expense -Environmental Benefits -Environmental General Liability /Auto Liability Recruiting expense -Human Resouces Parking revenue -Vail Village Parking revenue - Lionshead Parking revenue -Parking passes Parking revenue -.Pink/Green passes Signs & Sign Materials -Parking TOV Food Drive -Donations TOV Food Drive -Expense Fire Dept -Salary Expense Califonia Fire Response Reimbursemen California Fire Response Expense Subtotal General Fund Capital Projects Fund Project Reimb /Shared Costs Adjacent Property Reimb Capital replacement fund Construction Services Project Reimb /Shared Costs Construction Services LH Parking Structure RFP LH Parking Stnrcture RFP LH Improvements -Other State Revenue LH Improvements -Professional Fees Parking Entry System 1,022,000 Based on current overages; this revenue will be spent in 2008 on contract services 570,000 Based on current overages; this revenue will be spent in 2008 on contract services 68,208 Projected payouts anticipated for 2007. The remaining payments for 2008 relate to above revenue collected. 118,000 Based on current overages 15,000 Outside legal fees related to Anabelle TCO 37,146 Pinnacol Assurance premium refund (Worker's Comp) (250,000) Adjust for off-cycle contribution toward amphitheater -should have been out oP RETT fund per Council June 19 16;250 Solaris reimbursement for CDOT appraisal 16,250 Cost of appraisal for CDOT easements for Solaris project (12,000) Transfer revenue to RETT from General Fund (12,000) Transfer revenue to RETT from General Fund 33,060 Split between RETT and General Fund for Environmental Health staffing costs 7,030 Split between RETT and General Fund for Environmental Health staffing costs (25,000) Portion charged to Heavy Equipment Fund (see below) 55,000 Director-level vacancies during the year (Librarian, Community Development, Pire, etc) 150,000 Increased rates; projection based on 15% less revenue than prior year's winter 62,000 Increased rates; projection based on 15% less revenue than prior year's winter 370,000 Based on current overage 120,000 Based on current overage 6,000 New signage for rate increase and new parking system 15,742 Donations received for the Food Drive 15,742 Food cards purchased from grocery stores with Food Drive proceeds 8,000 4 employees were injured on duty during the year; Additional cost due to replacement cost plus sick pay 29,907 Reimbursement for California Fire response 29,907 Expense related to California Fire response 2,487,045 (20,803) t 260,000 Based on current overage from streetscape reimbursement, including Solaris, One Willow and Sonnenalp 795,000 Based on current overages ;streetscape / snowmelt related items including Vail Village lnn and Vail Center 6,000 Capital replacement fund from Vail Recreation District for the Vail Gymnastics Center ] 8,000 Carry forward capital replacement reserve ($6,000 per year since 2005) for the Vail Gymnastics Center 27,482 West Vail roundabout overlay -reimbursement from CDOT 27,482 West Vail roundabout overlay construction expense 63,000 Legal and consulting fee reimbursement from developer (incl. 5% admin fee) 60,000 Legal and consulting fees 24,000 CDOT Intergovernmental Agreement (IGA) for shared costs on Transportation Master plan 24,000 CDOT Intergovernmental Agreement (IGA) fur shared costs on Transportation Master plan 35,000 Additional project expenses for installation of new parking system Supp 3 of 2007 3 1112917.007 2:38 PAS Proposed Supplemental Appropriations and Budget Adjustments #3 of 2007 Revenue Expenditure Increase Increase First Reading Description (Decrease) (Decrease) Reason Parking Improvements 35,000 Widen shoulders for additonal parking along frontage road; surface for paking at Wendy's site Fire infrastructure (38,000) Use funds from Fire infrastructure budget to cover Wendy's demoltion Demolition of Wendy's site 38,000 Demolition expense for winter parking at Wendy's site Computer programming -Use Tax 8,000 Set up existing computer software to accept and track use tax payments 800 Radio Equipment -Public Works 50,000 Transfer from 2008 budget to take advantage of significant discount for new radios (replacing 1998 radios) Project Reimb /Shared Costs 105,000 Holy Cross is funding the town's portion of project [o place utilities underground in East Vail Construction Services 105,000 Shared expense with developer/homeowners association in placing utilities underground Subtotal Capital Projects Fund 1,280,482 362,482 RETT Projects Fund Transfer Tax Revenue (1,475,000) Reduction due to real estate market trend . Contributions 250,000 Oti-cycle contribution toward Ford Amphitheater renovations AIPP - Contribuitions 100,000 Willow's development ('Triumph) -contribution toward public art program AIPP -Professional Fees 100,000 Triumph Winterfest art exhibit /event Recreation ammenities fee 856,000 Current overage: Cascade Residences, Four Seasons, Mountain View Ritz Carlton Residences and The Willows Manhole Cover Revenue 12,000 , Transferred from General Fund; profits go toward Art in Public Places (A1PP) projects Manhole Cover Jewelry Revenue 12,000 Transferred from General Fund; profits go toward Art in Public Places (AIPP) projects Manhole Cover Expense Eagle River Watershed Coun il 10,746 Inventory expense related to manhole and jewelry sales c Eagle River Watershed Council 49,000 Return of funding due to project delays Subtotal RETT Projects Fund 4 49,000 Return of funding due to project delays -expenditure set to roll forward in 2008 ( 46,000) 409,746 Dispatch Service Fund Project Reimb /Shared Costs 14,135 County reimbursement for re-bauding communications project Contract Services 14,135 Re-banding project expenses Subtotal Dispatch Service Fund 14,135 14,135 Heavy Equipment Fund General Liability I Auto Liability Gain/Loss on Disposal of Assets 25,000 Annual cost share with General Fund -see above reduction in General Fund expense 100,586 Sales of fully-depreciated vehicles and equipment (snow plows loader swee er) Subtotal Heavy Equipment Fund , , p 100,586 25,000 Health Insurance Fund Insurer proceeds 200,000 Reimbursement from stop-loss carrier for large claims Claims Paid 200,000 Increased claims expense Subtotal Health_Insurance Fund 200,000 200,000 Total All Funds 3,636,248 990,560 Supp 3 of 2007 , 71/?9/2007 2:38 PM 3rd Supplemental of 2007 First Reading TOWN OF VAIL 2007 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND Current Proposed Budget Ammended Ammended 2007 2007 Supp #3 2007 Revenue Local Taxes: Sales Tax Split b/t Gen'I Fund & Capital Fur 63/37 58/42 58/42 Sales Tax $ 10,741,500 $ 10,741,500 $ - $ 10,741,500 Property and Ownership 3,007,998 3,007,998 - 3,007,998 Ski Lift Tax 2,890,000 2,890,000 - 2,890,000 Franchise Fees, Penalties, and Other Taxe; 807,000 807,000 - 807,000 Licenses & Permits 1,883,550 2,779,550 1,710,000 4,489,550 Intergovernmental Revenue 1,283,200 1,348,900 - 1,348,900 Transportation Centers 3,685,380 3,685,380 702,000 4,387,380 Charges for Services 752,856 773,008 29,907 802,915 Fines & Forfeitures 201,500 201,500 - 201,500 Earnings on Investments 425,000 795,000 - 795,000 Rental Revenue 754,908 737,220 - 737,220 Miscellaneous and Project Reimbursements 70,000 70,000 45,138 115 138 Total Revenue .26,502,892 27,837,056 2,487,045 30,324,101 Expenditures Salaries 12,099;741 12,169,578 58,030 12,227,608 Benefits 4,240,927 4,242,280 10,258 4,252,538 Subtotal Compensation and Benefits 16,340,668 16,411,858 68,288 16 480 146 Contributions and Special Events 1,176,664 1,464,664. (250,000) 1,214,664 All Other Operating Expenses 5,974,016 7,394,336 160,909 7,555,245 Heavy Equipment Operating Charges 1,946,418 1,946,418 - 1,946,418 Heavy Equipment Replacement Charges 631,723 631,723 - 631,723 Dispatch Services 512,427 512,427 - 512 427 Total Expenditures 26,581,916 28,361,426 (20,803) 28,340,623 Revenue Over (Under) Expenditures (79,024) (524,370) 2,507,848 1,983,478 Transfer to Capital Projects Fund - (222,500) - (222,500) Beginning Fund Balance 12,664,979 15,433,051 15,433,051 Ending Fund Balance $ 12,585,955 $ 14,686,181 $ 2,507,848 $ 17,194,029 3rd Supplemental of 2007 First Reading TOWN OF VAIL 2007 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Revenue Sales Tax Federal Grant Revenue Lease Revenue Project Reimbursement Eagle County Grant Revenue Earnings on Investments and Other Total Revenue Expenditures land Purchases Vail Heights Unit Pitkin Creek Unit East Vail Lodging Unit Wendy's Property Equipment Purchases Document Imaging Software & Hardware Upgrades Comm Dev Interactive Permit software Software Licensing Network upgrades/new UPS for computer roof Com Dev Plotter Web Page Development/Ecommerce Eagle County CAD / RMS Project Parking Equipment Replacement Police Copier Patrol Car Video Cameras Current Proposed Budget Ammended Ammended 2007 2007 Supp #3 2007 $ 6,308,500 $ 7,658,500 $ - $ 7,658,500 - 50,617 - 50,617 187,800 187,800 - 187,800 - 194,369 1,256,482 1,450,851 - 500,000 - 500,000 43,000 417,500 24,000 441,500 6,539,300 9,008,786 1,280,482 10,289,268 - 280,000 - 280,000 - 462,125 - 462,125 - 172,550 - 172,550 - 2,022,000 35,000 2,057,000 97,000 97,000 - 97,000 72,000 88,000 - 88,000 65,000 65,000 8,000 73,000 45,000 45,000 - 45,000 20,000 20,000 - 20,000 92,500 92,500 - 92,500 - 390,348 35,000 425,348 Fire Truck Rebuild/Refurbish 588,000 589,352 - 589;352 Fire Department Breathing Apparatus - _ _ _ Jail Video System Upgrade 12,000 12,000 - 12,000 Police Radio AMP in parking structures 50,000 50,000 - 50,000 Heavy Duty Tire changer 17,500 17,500 - 17,500 Generator - 75,000 - 75,000 Office Equipment 17,000 17,000 - 17,000 Repower Buses _ _ _ _ Replace Buses - 3,842,605 - 3,842,605 GPS for Buses - 52,750 - 52,750 800 MHz radio system - - 50,000 50,000 Vehicle Expansion 44,800 44,800 - 44,800 Subtotal Equipment Purchases 1,120,800 5,498,855 93,000 5,591,855 Capital Maintenance Bus Shelter Replacement 30,000 30,000 - 30,000 Capital Street Maintenance 830,000 830,000 27,482 857,482 Parking Structure Improvements 455,000 481,129 - 481,129 General Facility Improvements 446,000 744,627 - 744,627 Fire suppression in computer rooms 35,500 35,500 - 35,500 Flammable storage / Mag Chloride - 24,000 - 24,000 Gymnastics Facility Reserve - - 18,000 18 000 Subtotal Capital Maintenance 1,796,500 2,145,256 45,482 2,190,738 s 3rd Supplemental of 2007 First Reading TOWN OF VAIL 2007 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Buildings ~ Improvements Fire infrastructure improvements Building Remodels Fiber Optics in Buildings. Dobson Ice Arena Way Finding Improvements Donovan Park Pavilion Gymnastics Facility Subtotal Bldgs /Improvements Streetscape Projects West & East Meadow Drive East Meadow Drive-Streetscape Heat Village Streetscape Subtotal Streetscape Projects Housing Program Buy-Down Program Rational Nexus Study Timber Ridge Debt Service Guarantee Timber Ridge Legal /Zoning Subtotal Housing Program Current Proposed Budget Ammended Ammended 2007 2007 Supp #3 2007 2,000,000 117,229 - 117,229 50,000 50,000 - 50,000 15,000 15,000 - 15,000 - 7,900 - 7,900 - 9,896 - 9,896 - 29,634 - 29,634 - 5,612 - 5,612 2,065,000 235,271 - 235,271 1,100,000 950,000 - 950,000 1,180,000 1,030,000 - 1,030,000 - 1,276,667 - 1,276 667 2,280,000 3,256,667 - 3,256,667 100,000 - - _ - 1,999 - 1,999 - 925,000 - 925,000 - 32,558 - 32 558 100,000 959,557 - 959,557 LionsHead Redevelopment LionsHead Improvements - 89,764 24,000 113,764 Subtotal LionsHead Redevelopment - 89,764 24,000 113,764 Other Improvements TOV Strategic Planning (Vail 2020) West Vail Area Plan Street Light Improvement Program I-70 Noise LH Parking Structure RFP Bio-Mass Study Underground Utility Improvements Subtotal Other Improvements Total before Financing W. Vail Station Bonds W. Vail Station Debt Service Transfer for Debt Service Transfer from General Fund Total Financing Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 150,000 167,920 - 167,920 - 27,300 - 27,300 75,000 80,099 - 80,099 250,000 837,575 - 837,575 - 126,299 60,000 186,299 50,000 50,000 - 50,000 - - 105,000 105 000 525,000 1,289,193 165,000 1,454,193 7,887,300 16,411,238 362,482 16,773,720 2,000,000 - - _ (57,213) - - _ (2,322,497) (2,322,497) - (2,322,497) - 222,500 - 222 500 (379,710) (2,099,997) - (2 099 997) 8,267,010 18,511,235 362,482 18,873,717 (1,727,710) (9,502,449) 918,000 (8,584,449) 3,151,373 10,256,602 10,256,602 1,423,663 754,153 918,000 1,672,153 3rd Supplemental 2007 First Reading TOWN OF VAIL 2007 BUDGET . SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND REVENUE Real Estate Transfer Tax Federal Grant Golf Course Lease Lottery Revenue Project Reimbursements Earnings on !rniestments and Other Recreation Amenity Fees Total Revenue EXPENDITURES Annual Maintenance RETT Management Fee Rec. Path Capital Maintenance Alpine Garden Support Tree Maintenance Forest Health Management Street Furniture Replacement Black Gore Creek Sand Mitigation Park, Path & Landscape Maintenance Subtotal Maintenance Recreation Path/Trail Development Katsos Ranch Cascade Bike Path TimberRidge-Buffehr Crk Rd Separation Trailhead Development Meadow Drive Streetscape Frontage Road Bike Trail Subtotal Pathways Capital Maintenance ADA Compliance w/ VRD VRD Agreements /Legal Raw Water Project /Irrigation Control Stream Tract Incursion Survey Big Hom Park -Per Safety Plan Red Sandstone Park -Per Safety Plan Retrofit Park Restrooms-3 seasons Park /Playground Capital Maintenance Landscape Medians Turf Topdresser Bear Proof Containers Sibert Circle Ford Ampitheater Renovations Greenhouse Subtotal Capital Maintenance Art in Public Places (AIPP) Public Art Project Management Subtotal AIPP Park Development Donovan Park White Water Park LionsHead Park Booth Creek Park Redevelopment Skate Park Kayak Take-out Ford Park Master Plan-Improvements Subtotal Park Development Current Proposed Budget Ammended Ammended 2007 2007 Supp #3 2007 $ 8,179,952 $ 7,300,000 $ (1,475,000) $ 5,825,000 123,018 123,018. - 123,018 20,000 20,000 - 20,000 150,000 399,065 - 399,065 57,000 360,000 173,000 533,000 125,000 125,000 856,000 981,000 8,654,970 8,327,083 (446,000) 7,881,083 408,998 365,000 - 365,000 216,300 234,837 - 234,837 54,080 54,080 - 54,080 87,000 104,796 - 104,796 250,000 385,325 - 385,325 20,000 20,000 - 20,000 100,000 135,000 49,000 184,000 1,260,802 1,260,802 - 1,260,802 2,397,180 2,559,840 49,000 2,608,840 750,000 1,225,943 - 1,225,943 - 7,000 - 7,000 675,000 675,000 - 675,000 21,000 27,273 - 27,273 920,000 720,000 - 720,000 2,366,000 2,655,216 - 2,655,216 50,000 126,848 - 126,848 50,000 52,444 - 52,444 - 10,388 - 10,388 - 34,881 - 34,881 - 216,756 - 216,756 58,000 58,000 - 58,000 - 172,404 - 172,404 100,000 100,000 - 100,000 570,000 570,000 - 570,000 12,000 12,000 - 12,000 180,000 199,500 - 199,500 - 1,099,095 - 1,099,095 - 250,000 250,000 100,000 100,000 - 100 000 1,120,000 2,752,316 250,000 3,002,316 75,000 260,909 100,000 360,909 66,000 66,000 10,746 76 746 141,000 326,909 110,746 437,655 - 49,050 - 49,050 - 376,000 - 376,000 139,000 139,000 - 139,000 422,000 - _ _ - 400,000 - 400,000 - 10,000 - 10,000 100,000 100,000 - 100 000 661,000 1,074,050 - 1,074,050 3rd Supplemental 2007 First Reading TOWN OF VAIL 2007 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND Current Proposed Budget Ammended ~ Ammended 2007 2007 Supp #3 2007 Discretionary Projects Recreation Master Planning - 104,500 - 104,500 Ford Park /Tennis Center Improvements 56,000 56,000 - 56,000 Total Discretionary Projects ~ 56,000 160,500 - 160,500 Environmental Sustainability 250,000 250,000 - 250,000 Open Space Acquisition - 551,019 - 551,019 Total Expenditures 6,991,180 10,329,850 409,746 10,739,596 Revenue Over (Under) Expenditures 1,663,790 (2,002,767) (855,746) (2,858,513) Beginning Fund Balance 4,444,006 8,956,388 8,956,388 Ending Fund Balance 6,107,796 6,953,621 (855 746) 6 097,875 s 3rd Supplemental 2007 First Reading TOWN OF VAIL 2007 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND Current Proposed 2007 Ammended Ammended Budget 2007 Supp #3 2007 Revenue E911 Board Revenue $ 563,654 $ 563,654 $ - $ 563,654 Interagency Charges 901,858 901,858 - 901,858 Town of Vaii Interagency Charge 512,427 512,427 - 512,427 Earnings on Investments _ _ _ _ E911 BOARD Capital Grant _ _ _ _ Project Reimbursement - 72,000 14,135 86,135 Other _ Total Revenue . 1,977,939 2,049 939 14 135 2 064 074 Expenditures Salaries & Benefits 1,470,322 1,470,322 - 1,470,322 Operating, Maintenance & Contracts 475,119 475,119 14,135 489,254 Capital Outlay 50,000 122,000 - 122 000 Total Expenditures 1,995,441__ 2,067,441 14,135 2 081 576 Revenue Over (Under) Expenditures _ (17,502) (17,502) - (17 502) Beginning Fund Balance 329,044 543,186 543,186 Ending Fund Balance 311,542 525,684 - 525,684 HEAVY EQUIPMENT FUND Current Proposed . 2007 Ammended Ammended Budget 2007 Supp #3 2007 Revenue Town of Vail Interagency Charge $ 2,578,141 $ 2,578,141 $ - $ 2,578,141 Insurance Reimbursements & Other 37,900 37,900 - 37,900 Earnings on Investments 8,000 8,000 - 8,000 Equipment Sales and Trade-ins 49,330 49,330 100,586 149 916 Total Revenue 2,673,371 2,673,371 100,586 2 773 957 Expenditures Salaries & Benefits 926,331 926,331 - 926,331 Operating, Maintenance 8 Contracts 987,873 987,873 25,000 1,012,873 Capital Outlay 671,300 671,300 - 671300 Total Expenditures _ 2,585,504 2,585,504 25 000 2 610 504 Revenue Over (Under) Expenditures 87,867 87,867 75,586 163 453 Beginning Fund Balance 1,292,685 1,292,685 1,385,383 Ending Fund Balance 1,380,552 1,380,552 75,586 1 548 836 10 3rd Supplemental 2007 First Reading TOWN OF VAIL 2007 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE HEALTH INSURANCE FUND Current Proposed 2007 Ammended Ammended Budget 2007 Supp #3 2007 Revenue Town of Vail Interagency Charge -Premiums $ 2,242,900 $ 2,242,900 $ - $ 2,242,900 Employee Contributions 241,600 252,200 - 252,200 Insurer Proceeds 5,000 152,000 200,000 352,000 Earnings on Investments 27,200 33,500 - 33,500 Total Revenue 2,516,700 2,680,600 200,000 2,880,600 Expenditures Health Inusrance Premiums Claims Paid Short-term Disability Pay Professional Fees Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 299,400 299,400 - 299,400 2,143;800 2,772,000 200,000 2,972,000 56,000 40,000 - 40,000 17,500 17,500 - 17,500 2,516,700 3,128,900 200,000 3,328,900 - (448,300) - (448,300) 475,154 1,009,273 1,009,273 475,154 560,973 - 560,973 11 ORDINANCE NO. 38 SERIES OF 2007 AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO.THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH SERVICES FUND, HEAVY EQUIPMENT FUND AND HEALTH INSURANCE FUND OF THE 2007 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS iN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2007 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 28, Series of 2006, adopting the 2007 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain supplemental appropriations and budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following supplemental appropriations and budget adjustments for the 2005 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the expenditure or (reduction) of said appropriations as follows: General Fund $ (20,803) Capital Projects Fund 362,482 Real Estate Transfer Tax Fund 409,746 Dispatch Services Fund 14,135 Heavy Equipment Fund 25,000 Health Insurance Fund 200,000 Total $ 990,560 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance No. 38, Series of 2007 ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 5th day of December, 2007, and a public hearing shall be held on this Ordinance on the 18th day of December, 2007, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. Dick Cleveland, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 38, Series of 2007 ~s ~d~. ~t. 0'1 ~(~rwc, ~ ~ Real Estate Transfer Tax (in Thousands) 7, 000 6,000 - - - ---~ ~ -- - --~ ~ --- - 5,000 -- - -- - - - --- - _ - ---_ - - ---- - - -- -- - - - - - - - I I- ---- - I I - - -- 1 I - -- 4,000 - -- -- - - - - - -- -- --- --- - -- --- - -- - - - - -I I - --I 1--- ----I I---- I I-- - 3,000 -- ------ --~ ~--- r-i--- - - - - - --~ ~ -- ----) ~-----~ ~-- -- ~ ~---------~ ~ -- - 2,000 ---- - ~ ~- ~ - ~ ~----- ~ ~ --- ~ ~ -- ~ ~- -- ~ ~ -- -~ ~ -- ~ ~- 1,000 = - I I - - -I I - --- I I I I -I I ---- -I i--- - - I I --_-- _ I L__- __ 1999 2000 2001 2002 2003 2004 2005 2006 2007 • TOWN OF VAIL 2008 BUDGET PROPOSAL GENERAL FUND AND RELATED FUNDS The Town of Vail 2008 budget proposal presented in this document continues to support the five areas of focus identified by the Town Council: 1) facilitate Vail's redevelopment; 2) address issues proactively; 3) elevate community leadership; 4) improve the local economy; and 5) add to Vail's appeal as a place to live, work, and play. GENERAL FUND The General Fund supports the town's basic municipal operatioris. The attached General Fund budget proposal reflects revenue over expenditures of $ 210,483. REVENUE - $29,430,002 The General Fund's primary source of revenue is sales tax ($11.6 million) followed by property and ownership tax ($3.8 million), parking and charter bus service ($3.7 million) and lift tax ($3.1 million). Licenses and permit fees are also expected to provide significant amounts of revenue ($2.4 million) in 2008, primarily due to major redevelopment projects. Sales Tax - $11,640,000 In this budget proposal, 60% of the town's 4% general sales tax is allocated to the General Fund. The remaining 40% is allocated to the Capital Projects Fund. By Charter, approval of this budget will require an affirmative vote by five out of seven Council members because less than 50% ofthe sales tax revenue will be dedicated to capital acquisition and improvements. Total sales tax is projected conservatively at $19,400,000. Sales tax revenue is impacted by many variables including: snow conditions, the number of days Vail Mountain is open; local and international travel conditions; construction activity in Vail; and the economy in general. The 2006/2007 ski season generated excellent sales tax revenue, and construction activity has not deterred collections as expected. We budgeted the 2008 sales tax revenue to increase approximately 14% from the 2007 budget and 8% higher than the 2007 projected collections. Redevelopment projects are also considered in the projections. Property and Ownership Tax - $3,843,500 Property tax is estimated based on information from the Eagle County Assessor's Office. Although final numbers are not expected until November (after the second reading of the budget in October), we have built in a 10% reduction for successful appeals. Property tax is budgeted at $3,660,000 with ownership tax expected to contribute $183,500. 1 Lift Tax - $3,123,852 This is a 4% tax on ski area admissions. We have budgeted an 8% increase from the 2007 budget, and a 5% increase from actual results in 2006. Licenses and Permit Fees - $2,353,950 The largest component of licenses and permits is construction permit fees, which includes building, mechanical, plumbing, and electrical permits. The 2008 budget for construction permits totals $1,347,000, with $746,826 coming from major redevelopment projects such as the Gorsuch building, Lionshead Inn / Fogata, and the Concert Hall Plaza. To be conservative, we have included only major projects currently under construction or with a building permit in house. Compared with the 2007 projected budget, licenses and permit fees are down $134,000 or 10%. Plan check fees represent an additional $785,000 of the license and permit fee category in 2008, with design review, Planning & Environmental Commission (PEC), contractor's licenses, liquor licenses and various other categories making up the remainder. Plan check fees are down from the 2007 projected budget by approximately $305,000, or 39%. These fees are also budgeted conservatively with major projects budgeted only when the submittal for plan review is received. Since many of the large development plan reviews are outsourced, the associated costs are also appropriated only when the submittal is received. A new construction mitigation fee maybe requested for implementation in 2008. A study will be completed this fall to determine incremental costs to the town associated with redevelopment activity. EXPENDITURES - $29,219,520 Salary and Benefits Approximately 60% of the town's expenditures for municipal services are salary and benefits. The 2008 budget proposal includes aperformance-based merit increase pool averaging 5% of salaries. Staff feels this is the minimum funding needed to remain an average payer among our competitor group. Also included is a combined benefits rate of 36.8% (40.3% for full time regular employees and 9.6% for seasonal and part-time employees). Although healthcare costs continue to rise each year, we have maintained the full-time benefits rate at the same percentage of salaries. Economic Development The economic activities previously managed by the Town Manager and other areas within town have been consolidated into a new Economic Development Department. Incremental funding was not required to form this department. The 2008 proposed budget includes an economic vitality study and comparative destination resort site visits. 2 Redevelopment The proposed 2008 budget includes approximately $1.5 million for outsourced building inspections under contract with SAFEbuilt Colorado (previously Colorado Inspection Agency) for major redevelopment projects. VAIL MARKETING FUND Business license fees provide the revenue for this fund, which is restricted to marketing Vail. Revenue is expected to be flat with the 2007 budget as new businesses offset closures from redevelopment. Accordingly, expenditures for marketing through the Commission on Special Events (CSE) are flat at $280,000. DEBT SERVICE FUND This fund is used to manage principal and interest on the town's outstanding debt. Funds are transferred from the Capital Projects Fund to meet annual debt service requirements and to cover the next upcoming principal and interest payments on the 1998A and 2002B bonds. HEAVY EQUIPMENT FUND This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to departments based on their use of the vehicles and equipment. A 5.6% increase in charges back to the departments (and a 10% increase in overall expenditures) is attributable to fluctuating fuel costs and an increase in the amount of funds being set aside for future vehicle replacements. HEALTH INSURANCE FUND This internal services fund manages the costs of providing health and short-term disability insurance to employees. Net costs are charged to departments as employee benefits. Since the town is self-insured on these items, a sufficient fund balance is maintained to absorb extraordinary claims. DISPATCH SERVICES FUND This is an enterprise fund, e.g., more than half of its revenue is from sources outside of the town, managing emergency communications for all of Eagle County. The county and 911 Board currently fund six dispatcher positions and a systems engineer. 2008 Budget Analysis -General Fund Current Revenue Pro'ection: 2007 2008 at 60140 split: 29,430,002 at 63/37 split: 26,502,892 Ex enses excl. staffin 2007 2008 %a a Var Comments Town Council 77,568 80,250 3.5% Town Attorney 81,603 83,736 2.6% Court 16,894 19,371 2.5% Town Manager 240,272 137,800 -42.6% Funds transferred to Economic Development department Finance 135,939 156,757 15.3% $17K in add'I Treasurer fees - %age of grope taxes paid to County Sales Tax 13,670 14,012 2.5% Risk Management 420,135 431,588 2.7% Information Systems 346,442 352,342 1.7% Town Clerk 32,500 51,122 57.3% $15K increase to publication of legal notices (budgeting same as 2006 actual) Comm Info /Public Relations 171,990 127,750 -25.7% $21 K moved to Econ Dev budget; $25K resident survey not planned for 2008 (every 2 years) Human Resources 204,745 249,910 22.1% $10K retirement bonuses; incr recruiting budget $8K; $7.5K educ; $12K bus passes Administration 163,185 167,823 2.6% Com Dev Admin 42,614 46,970 10.2% Combined all Comm Dev depts for telephone expense (offset by decr. in other depts) Planning 38,844 38,851 0.0% Planning Projects 6,000 6,000 0.0% Building 319,964 1,566,221 389.5% $1.2M incr. in construction fees -relates to $2.1M in revenue Enviro Health 40,536 10,976 -72.9% Removed $30K budgeted in 2007 for restaurant inspections now done in-house EH Projects 12,000 18,450 53.8% Recycling cost increased during 2007 Housing 13,829 14,172 2.5% Housing Rentals 109,593 123,119 12.3% Increased condo dues & trash removal for newly purchased units Police 513,299 522,398 1.8% Fire 97,192 101,639 4.6% $2.3K increase in Haz Mat to RHMAEC (Eagle Cty); based on ann'I budget Fire Prevention 70,182 81,949 16.8% $10K for training and certifications Public Works Admin 54,176 55,230 1.9% Public Works Streets 291,900 300,610 3.0% Transit Administration 121,188 122,888 1.4% Transit Bus Routes 10,000 10,000 0.0% Parking 156,785 154,530 -1.4% Will save $30K on maintenance of equip with new equip for'07; bank fees up $25K Facilities 1,650,085 1,677,600 1.7% Incr. in natural gas; streetscape heat $28K; offset by limited/no increases in other accts Donovan Pavilion 199,348 202,570 1.6% Based on contract (thru '09) and small incr. in utilities, etc. Library 333,372 338,212 1.5% Contributions 451,250 472,050 4.6% Not including $150K requested for International Cycle Classic CSE (w/o staffing) 470,000 485,990 3.4% Assumes 2.5% increase less $280K covered by the Marketing Fund Information Center 207,414 212,300 2.4% Economic Develo ment 66,762 Includes $30K for programs and transfer of $21 K from Communications budget Line Item Bud et 7,150,677 8,501,947 Dispatch Charges to GF 512,427 535,657 4.5% HEF Charges to GF 2,578,141 2,722,793 5.6% Some increases due to fuel and vehicle parts Staffing (incl. benefits) 16,340,668 17,459,122 6.8% Benefits at 40.3%; merit increase at 5% Total Expenses: 26,581,913 29,219,519 9.9% Revenue Over (Under) Expenditures 210,483 Beginning Fund Balance (as of 2nd Supp) 14,686,181 Ending Fund Balance 60/40 14,896,664 Fund Balance to Revenue 50.6% TOWN OF VAIL 2008 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 2007 2007 Proposed 2008 2006 Original Amended Proposed Actual Budget Budget Budget Fav (Unfav) vs 2007 Amended --~- Revenue Local Taxes: Sales Tax Split b(t Gen'I Fund & Capital Fund 52148 63/37 60/40 Sales Tax Property and Ownership Ski Lift Tax Franchise Fees, Penalties, and Other Taxes Licenses & Permits Intergovernmental Revenue Transportation Centers Charges for Services Fines & Forfeitures Earnings on Investments Rental Revenue Miscellaneous and Project Reimbursements Total Revenue $ 9,345,660 $ 10,741,500 $ 10,741,500 $ 11,640,000 2,931,347 3,007,998 3,007,998 3,843,500 2,975,098 2,890,000 2,890,000 3,123,852 884,328 807,000 807,000 826,110 3,561,757 1,883,550 2,779,550 2,353,950 1,477,270 1,283,200 1,348,900 1,366,800 4,099,674 3,685,380 3,685,380 3,736,380 667,423 752,856 773,008 816,410 286,197 201,500 201,500 215,000 820,136 425,000 795,000 675,000 827,280 754,908 .737,220 763,000 501,698 70,000 70,000 70 000 28,377,868 26,502,892 27,837,056 29 430 002 $ 898,500 835,502 233,852 19,110 (425,600) 17,900 51,000 43,402 13,500 (120,000} 25,780 0 1,592,946 Expenditures Salaries Benefits Subtotal Compensation and Benefits 11,347,540 12,099,741 12,169,578 12,965,560 3,798,569 4,240,927 4,242,280 4,493 562 15,146,109 16,340,668 16,411,858 17 459 122 (795,982) (251,282) (1,047,264) Contributions and Special Events 952,290 1,176,664 1,464,664 1,170,340 294 324 All Other Operating Expenses 5,644,388 5,974,016 7,394,336 7,331,608 , 62,728 Heavy Equipment Operating Charges 1,765,937 1,946,418 1,946,418 2,093,149 (146,731) Heavy Equipment Replacement Charges 571,135 631,723 631,723 629,643 2,080 Dispatch Services 525,994 512,427 512,427 535 657 (23,230) Total Expenditures 24,605,853 26,581,916 28,361,426 29219519 (858,093) Revenue Over (Under) Expenditures Transfer to Capital Projects Fund Transfer to RETT Beginning Fund Balance Ending Fund Balance 3,772,015 (79,024) (524,370) 210,483 734,853 (2,000,000) (222,500) (12,772) 13, 673, 808 12,664,969 15,433,051 14,686,181 $ 15,433,051 $ 12,585,945 $ 14,686,181 $ 14,896,664 -5- TOWN OF VAIL 2008 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING FUND 2007 2008 2006 Original Proposed Actual Budget Budget Revenue Business Licenses $ 301,861 $ 304,000 $ •304,000 Earnings on Investments 3,538 - _ Total Revenue 305,399 304,000 304,000 Expenditures Commission on Special Events 280,000 280,000 280,000 Collection Fee -General Fund ~ 15,093 15,200 15,200 Total Expenditures 295,093 295,200 295,200 Revenue Over (Under) Expenditures 10,306 8,800 8,800 Beginning Fund Balance 36,211 45,011 53,811 Ending Fund Balance $ 46,517 $ 53,811 $ 62,611 DEBT SERVICE FUND Revenue Transfer from Capital Projects Fund Earnings on Investments and Other Total Revenue Expenditures Principal Interest Expense Fiscal Agent Fees Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2007 2008 2006 Original Proposed Actual Budget Budget $ 2,236,200 $ 2,322,497 $ 2,321,825 25,757 - _ 2,261,957 2,322,497 2,321,825 1,755,000. 1,810,000 1;890,000 562,323 512,099 432,396 900 2,500 2,500 2,318,223 2,324,599 2,324,896 (56,266) (2,102) (3,071) 305,522 221,898 219,796 $ 249,256 $ 219,796 $ 216,725 -6- TOWN OF VAIL 2008 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND 2007 2007 Proposed 2008 Revenue Town of Vail Interagency Charge Insurance Reimbursements & Other Earnings on Investments Equipment Sales and Trade-ins Total Revenue Expenditures Salaries & Benefits. Operating, Maintenance & Contracts Capital Outlay Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2006 Original Amended Proposed Actual Budget Budget Budget $ 2,413,781 $ 2,578,141 $ 2,578,141 $ 2,722,793 59,207 37,900 37,900 38,800 49,500 8,000 8,000 65,000 20,287 49,330 49,330 133,530 2,542,775 2,673,371 2,673,371 2,960,123 789,002 926,331 926,331 984,429 1,091,844 987,873 987,873 1,180,450 277,823 671,300 671,300 686,300 2,158,669 2,585,504 2,585,504 2,851,179 384,106 87,867 87,867 108,944 1,001,277 1,292,685 1,385,383 1,473,250 $ 1,385,383 $ 1,380,552 $ 1,473,250 $ 1,582,194 HEALTH INSURANCE FUND 2007 2007 Proposed 2008 2006 Original Amended Proposed Actual Budget Budget Budget Revenue Town of Vail Interagency Charge -Premiums $ 1,856,000 $ 2,242,900 $ 2,242,900 $ 2,242,900 Employee Contributions 226,805 241,600 252,200 241,600 Insurer Proceeds 368,723 5,000 152,000 5,000 Earnings on Investments 50,431 27,200 33,500 27 200 Total Revenue 2,501,959 2,516,700 2,680,600 2,516,700 Expenditures Health Inuurance Premiums 296,956 299,400 299,400 299,400 Claims Paid 2,030,357 2,143,800 2,772,000 2,143,800 Short-term Disability Pay 53,727 56,000 40,000 56,000 Professional Fees 17,500 17,500 17,500 17,500 Totai Expenditures 2,398,540 2,516,700 3,128,900 2,516,700 Revenue Over (Under) Expenditures 103,419 - (448,300) - Beginning Fund Balance 905,854 475,154 1,009,273 560,973 Ending Fund Balance $ 1,009,273 $ 475,154 $ 560,973 $ 560,973 -7- TOWN OF VAIL 2008 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 2007 2007 Proposed 2008 2006 Original Amended Proposed Actual Budget Budget Budget Revenue E911 Board Revenue $ 473,939 $ 563,654 $ 563,654 $ 582 183 Interagency Charges 863,644 901,858 901,858 , 956 694 Town of Vail Interagency Charge 525,994 512,427 512,427 , 535 657 Earnings on Investments 29,320 - _ , _ E911 BOARD Capital Grant 24,092 - _ _ Project Reimbursement - - 72,000 - Other 27,766 _ Total Revenue 1,944,755 1,977,939 2,049,939 2,074,534 Expenditures Salaries & Benefits 1,289,334 1,470,322 1,470,322 1 559 641 Operating, Maintenance & Contracts 365,966 475,119 475,119 , , 534 467 Capital Outlay 15,391 50,000 122,000 , 50 000 Total Expenditures 1,670,691 1,995,441 2,067,441 , 2,144,108 Revenue Over (Under) Expenditures - (17,502) (17 502) (69,574 Transfer to Capital Projects Fund Transfer from General Fund Beginning Fund Balance 269,122 329,044 543,186 525,684 Ending Fund Balance $ 269,122 $ 311,542 $ 525,684 $ 456,110 -8- TOWN OF VAIL 2008 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CONFERENCE CENTER FUND 2007 2007 2008 2006. Original Amended Proposed Actual Budget Budget Budget Revenue Taxes Sales Tax _ _ _ _ Public Accomodations Tax _ _ _ _ Penalties and Interest on Delinquent Taxes - Subtotal Taxes _ Other Earnings on Investments Total Revenue Expenditures -General Government Management Fee General Supplies and meetings Capital Outlay Total Expenditures 384,024 300,000 300,000 425,000 384,024 300,000 300,000 425,000 Revenue Over (Under) Expenditures 384,024 300,000 300,000 425,000 Beginning Fund Balance 8,237,877 8,512,877 8,621,901 8,921,901 Ending Fund Balance $ 8,621,901 $ 8,812,877 $ 8,921,901 $ 9,346,901 -9- Town of Vail Employee Benefits 2008 Budget Proposal $ % Salary Full-Time Regular Employees Fee Based Health Insurance 2,452,561 18.7% Group Term Life and Accidental Death Insurance 76,500 0.6% Long-term Disability Insurance 60,000 0.5% Survivor's Life Insurance 74,000 0.6% Short-term Disability Insurance 40,000 0.3% Wellness Benefit 96,000 0.7% Sworn Officer Death and Disability Insurance 62,000 0.5% Subtotal Fee Based 2,861,061 21.8% Payroll Based Pension Contribution 1,962,069 15.0% Medicare 190,150 1.5% Workers' Compensation Insurance 230,600 1.8% Unemployment Compensation Insurance 39,300 0.3% Subtotal Payroll Based 2,422,118 18.5% Total Full-Time Benefits 5,283,179 40.3% Part-Time and Seasonal Employees Fee Based Wellness 75,900 4.5% Payroll Based Pension contriburion 25,049 1.5% Medicare 24,214 1.5% Workers' Compensation Insurance 29,400 1.8% Unemployment Compensation Insurance 5,010 0.3% Subtotal Payroll Based 83,673 5.0% Total Part-Time and Seasonal Benefits 159,573 9.6% Total Benefits -All Employees 5,442,752 36.8% Benefits o~2~0~ - 10 - 8/16/2007 2008 Contributions Please see the attached spreadsheet to coincide with the following background and recommendations. ECONOMIC A. Bravo! Colorado BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting $175,000 to help fund travel, administration, marketing, advertising and promotional expenses for the 2008 Philadelphia Orchestra and the New York Philharmonic -Vail Residency programs. STAFF RECOMMENDATION: Staff recommends funding at $175,000 (same as 2007 Contributions). Historically, the Town of Vail has contributed funding the New York Philharmonic and the Philadelphia Orchestra Tier 1 programs as well as another $25,000 towards Bravo! operating expenses. The town has historically paid $1,800 for advertising within the Bravo! publication, but will now receive that placement for no charge. The cultural benefit to the Town of Vail and the tourist attraction of this event are major factors in staff's recommendation for funding. B. Vail Farmer's Market. BACKGROUND INFORMATION: Vail Farmer's Market is requesting $4,000 of in-kind value to cover the cost of services provided by the Town of Vail during the events, and $6,000 of cash to cover the cost of traffic control. The Commission on Special Events funded $50,000 toward the Farmer's Market in 2007. STAFF RECOMMENDATION: Staff recommends funding the in-kind request of $4,000 which will be included in the town's 2008 operating budget. Staff also recommends funding the $6,000 cash as requested. C. Vail Jazz Foundation BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting $12,000 to help fund the Vail Jazz Festival's Labor Day Weekend Party September 2008. They are also requesting $6,000 of funding for the "Jazz Goes to School" program. STAFF RECOMMENDATION: Staff recommends funding the Labor Day Weekend Party at the same amount as 2007: $7,500. Staff does not recommend funding the jazz music education program. D. Colorado Ski Museum BACKGROUND INFORMATION: The museum is requesting total funding of $119,000 and 4 parking passes. The funding will be used as follows: $69,500 to construct new display lighting; $4,500 reduction in rent (50%); $20,000 to create a new Vail's history display; $10,000 for the final portion of a matching grant to purchase large screen & seating for the theater; $15,000 to design the exhibit of ski and snowboard artifacts using multimedia /interactive technology. 11 STAFF RECOMMENDATION: Staff recommends funding the $20,000 to create a new Vail historical display. With such high parking demand in our community, staff does not recommend parking passes (one blue pass is already granted as part of their lease). The remaining items are not recommended for funding. E. Vail Valley Partnership (WP) BACKGROUND INFORMATION: The WP is requesting funding for various programs, totaling $48,850. STAFF RECOMMENDATION: The Town has supported the Summer Air Program each year, and recommends funding of $12,000 at the same level as 2007. Programs not recommended for funding include: - Platinum Service Program (PSP) for Vail construction mitigation because the town funds internal construction mitigation programs. However, staff recommends that the town participate in PSP mystery shops as in prior years. - Platinum Service Online Program because this item is not appropriate for town funding. - Competitive Analysis Program because this duplicates internal programming at the town. - WP Events and Programs because the events and activities should be funded by chamber memberships and fundraising. F. Vail Valley Foundation (WF) BACKGROUND INFORMATION: The Foundation is requesting $21,500 of in-kind funding for the use of town services during various winter events (Birds of Prey, The Session and the American Ski Classic). They are also requesting $105,750 of cash funding and $10,300 of in-kind for entertainment programs (Street Beat; Vail International Dance Festival, and Hot Summer Nights). A new icon event was also presented for $150,000 of funding and $12,000 of in-kind: the International Cycle Classic. STAFF RECOMMENDATION: Staff recommends funding the in-kind requests for the special events and will be built into the town's 2008 operating budget. Staff also recommends the following levels of cash funding: $28,500 toward Street Beat; $50,000 to the Vail International Dance Festival; and $27,250 toward Hot Summer Nights. Staff recommends funding the International Cycle Classic, contingent upon endorsement from the Commission on Special Events. It is currently not included in the 2008 proposed budget. G. Vail Chamber & Business Association (VCBA) BACKGROUND INFORMATION: The VCBA is requesting $15,000 of funding and 1 blue parking pass for the Premier Impressions program. STAFF RECOMMENDATION: Staff recommends $10,000 of funding to be used for Town of Vail participation in the Premier Impressions program as in the prior year. Staff also recommends funding the in-kind blue parking pass to be used as a prize for the Premier Impressions program. 12 H. Radio Free Minturn BACKGROUND INFORMATION: Radio Free Minturn is requesting a total of $4,000 ($800 to support the Local Emergency Alert system and $3,200 for operating support). STAFF RECOMMENDATION: Staff recommends funding the $800 to support the Local Emergency Alert system ($3,000 was awarded from the 2007 off-cycle contributions for this system). Although the town awarded another $2,000 in operations from the 2007 off-cycle contributions as a part of start-up funding, staff does not recommend funding operations in future years. I. Commission on Special Events (CSE) BACKGROUND INFORMATION: The CSE is requesting funding for various events, totaling $850,000. STAFF RECOMMENDATION: Staff recommends funding up to $816,750. This represents a 2.5% (or $18.,750) increase to event funding, in line with the Town Manager's threshold for all town departments. EDUCATIONAL J. Eagle Valley Childcare (EVC) BACKGROUND INFORMATION: The EVC has requested $50,000 of funding for 2008. This is an increase of $10,000 from the prior year, but will fund an additional space for Town of Vail employee childcare. STAFF RECOMMENDATION: Staff recommends funding the annual $50,000 contribution to be used for the Vail Childcare facility. K. Vail Valley Exchange /Youth Recognition Award BACKGROUND INFORMATION: The Vail Valley Exchange is requesting $10,000 to fund two scholarships (Youth Recognition Award) and travel costs to send two students to Australia. STAFF RECOMMENDATION: Staff recommends funding this program at $7,000 as in the prior year. L. Meet the Wilderness BACKGROUND INFORMATION: Meet the Wilderness is requesting $12,040 of funding for programs serving 6t", 7t"and 8t"graders throughout the valley. These programs seek to teach life skills by providing adventure education programs to underserved and at-risk youth groups. STAFF RECOMMENDATION: Staff does not recommend funding this program because it is not appropriate for town funding. 13 M. The Resource Center of Eagle County BACKGROUND INFORMATION: The Resource Center is requesting $12,000 of funding for continued growth of support groups as well as a portion of the cost to operate Freedom Ranch (a safehouse for victims of domestic violence). STAFF RECOMMENDATION: Staff does not recommend funding this program because it is not appropriate for town funding. Social Services programs receive funding from property taxes. N. Resource Center -Buddy Mentors BACKGROUND INFORMATION: The Resource Center has requested $10,000 in funding for the Buddy Mentors program. This program provides one-on-one mentoring relationships with at-risk youth in a safe environment. STAFF RECOMMENDATION: Staff does not recommend funding this program because it is not appropriate for town funding. Social Services programs receive funding from property taxes. RECREATIONAL O. Ski 8~ Snowboard Club of Vail BACKGROUND INFORMATION: The Ski &Snowboard Club of Vail has requested in-kind funding of $5,285 for 4 days of ice for their annual Ski &Snowboard Swap event. STAFF RECOMMENDATION: Staff recommends funding this in-kind requestas in prioryearswith appropriate coordination with the Vail Recreation District. P. Vail Valley Medical Center (VVMC) BACKGROUND INFORMATION: The WMC is requesting in-kind funding of $4,000 for 500 parking vouchers for the Spring Fashion Show & Luncheon event held at the Vail Marriott. STAFF RECOMMENDATION: Staff recommends funding this in-kind requestas in prior years. It will be included in the town's 2008 operating budget. Q. Vail Junior Hockey Association BACKGROUND INFORMATION: The Vail Junior HockeyAssn. is requesting a total of $15,391 in- kind funding including $11,891 for 9 days of ice (3 weekends during November, 2008) for the Vail Sportsman Tournament and $3,500 for use of the Donovan Pavilion in the spring of 2008 for a Thank-you party for volunteers, sponsors, parents, and players. 14 STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years, subject to agreed-upon scheduling with the Vail Recreation District for the ice time. Staff recommends waiving the fee for Donovan Pavilion, contingent upon coordination with the Donovan Management Company regarding availability. However, the Hockey Assn. will be responsible for hard costs for use of the Donovan Pavilion such as set-up, tear-down, cleaning, etc. R. Skating Club of Vail BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of $11,891 for 9 days of ice for two separate competitions (27th Annual Vail Invitational Championships in July, 2008 and the 6th Annual Beginners Competition in late December, 2008). STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years subject to agreed-upon scheduling with the Vail Recreation District. S. Battle Mountain High School Alpine Ski Team BACKGROUND INFORMATION: The Alpine Ski Team is requesting parking passes for up to 30 members of the ski team for 5 days a week during the high school season (10 weeks). Practice usually runs between 1:30pm to 4:OOpm. STAFF RECOMMENDATION: Staff does not recommend funding this request due to the parking demand in the winter season but would be willing to find a parking area for a school bus as an alternative solution. T. Husky Hockey Booster Club BACKGROUND INFORMATION: The Husky Hockey Booster Club is requesting $5,000 cash contribution plus parking passes for the 4 coaches to attend 6-8 home games & playoffs. The season runs from November through February. STAFF RECOMMENDATION: Staff does not recommend this request. U. Vail Valley Athlete Commission BACKGROUND INFORMATION: The Athlete Commission is requesting $10,000 cash contribution to support local athletes. The athletes are also funded by the Vail Valley Foundation and the Beaver Creek Resort Company. STAFF RECOMMENDATION: Staff recommends funding this request in support of our athletes and for the international exposure for the Town of Vail. $10,000 was awarded in 2007. 15 ARRANGEMENTS & AGREEMENTS V. Vail Valley Community TV /Channel 5 BACKGROUND INFORMATION: Channel 5 is requesting a portion of the franchise fee the Town of Vail receives annually from Comcast. In 2007 this amount was funded at $70,000. They are also requesting $10,000 of funding to go towards capital investments. STAFF RECOMMENDATION: Staff recommends .funding 40% of the franchise fee at approximately $70,000 ($71,201 was paid in 2006). Staff does not recommend funding additional capital; $10,000 was contributed in 2007. REAL ESTATE TRANSFER TAX FUND W. Betty Ford Alpine Gardens BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting funding of $75,000 for operating expenses. They are also requesting a $10,000 "roll over" of seed money that was approved last year to continue arenovation /replanting of the Meditation Garden. This is a capital project in addition to the normal operating budget. The Garden hosts thousands of visitors per year and has achieved World-premier status as a high altitude garden. STAFF RECOMMENDATION: Staff recommends funding operating expenses at $60,000. Funding in 2007 funding was $56,275. Staff also recommends carrying over the $10,000 as a match to other partners' contributions. The Meditation Garden is an existing garden that requires maintenance and improvements. X. Eagle River Watershed BACKGROUND INFORMATION: The Eagle River Watershed is requesting $103,000 of funding. Of this request, $63,500 relates to the completion, maintenance and monitoring of the Black Gore Creek and $40,000 of general operating support. STAFF RECOMMENDATION: Staff recommends.funding of $100,000 (same level as prior year) contingent- upon further discussion of project details. Staff also recommends that not more than 20% go toward general operations, with the remainder for specific projects as they are completed. Y. Southern Rockies Ecosystem Project (SREP) BACKGROUND INFORMATION: SREP is requesting $10,000 of funding to support the Citizen Science Wildlife Monitoring program. This program monitors wildlife movement on Vail Pass. STAFF RECOMMENDATION: Staff does not recommend funding this program. 16 2008 Contribution Request Spreadsheet A A A B C C D E G H K L M N 0 P Q Last Year (incl. off-cycle) 2008 Requests Staff Recommendations TOWN OF VAILFUNDING REQUEST GENERAL FUND Contributions: 2007 Cash Funded 20071n-Kind Funded 20071n-Kind Value 2008 Cash Request 2008 In-Kind Request 2008 In-Kin Value Variance to 2007 Funding %agC Variance Staff Staff Recom'd Recom'd Cash to-kind 2008 In- Kind Value ECONOMIC: Bravo! Colorado /New York Philharmonic 100,000 75,000 25,000 75,000 Bravo!Colorado/Philadel hiaOrchestra 50,000 75,000 25,000 75,000 Bravo! Colorado 25,000 15 Ford Park Pazkin 25,000 - 25,000 Vail Farmers' Market 5,000 Traffic, buses, si s 3,000 6,000 Traffic, buses, si s,trash 4,000 1,000 6,000 Traffic, buses, si s, 4,000 Vail Jazz Festival's Labor Da Weekend Pa , Se t. 1-4, 06 7,500 12,000 4,500 7,500 Vail Jazz Foundation's "Jazz Goes to School" ro am 6,000 6,000 - Colorado Ski Museum 119,000 4 arkin asses 3,300 1]9,000 20,000 Vail Valle Partnershi - Platinum Service Program 6,000 6,000 Platinum Service Online Program 5,000 5,000 Competitive Analysis Program 10,000 10,000 Trends Services (Lodging Occupancy) 5,000 - 5,000) - Summer Air Program 12,000 25,000 13,000 12,000 Events & Programs 2,850 2,850 Vail Valle Foundation Birds of Prey (Dec. 1-4, OS) ADA & ublic transit 14,000 ADA & ublic transit 15,000 ADA & ublic transi 15,000 The Session Parkin 3,000 Parkin 3,000 - Parkin 3,000 American Ski Classic Parkin 3,500 Parkin 3,500 - Parkin 3,500 Street Beat /Winter Concert Series 25,000 PD & PW su ort 7,500 28,500 PD & PW su ort 7,500 3,500 28,500 PD & PW su ort 7,500 Vail International Dance Festival 18,500 50,000 31,500 50,000 Gerald R. Ford Amphitheater (Hot Summer Nights) 27,250 PD resence 2,800 27,250 PD resence 2,800 - 27,250 PD resence 2,800 International Cycle Classic 150,000 PD & PW su ort 12,000 150,000 PD & PW su ort 12,000 Vail Chamber & Business Association VCBA Colorado Snow Sports Expo 4,000 4,000 Premier Impressions 10,000 15,000 1 blue arkin ass 825 5,000 10,000 1 blue arkin ass 828 Radio Free Mintum 4,000 4,000 800 Commission on S ecial Events incl staffin 798,000 850,000 1 blue arkin ass 825 52,000 816,750 TOTAL ECONOMIC 1,087,250 0 33,800 1,491,600 0 52,750 404,350 37% 1,153,800 EDUCATIONAL Ea le Valle Childcaze -annual contribution 40,000 50,000 10,000 SQ000 Pla nand /Safe im rovements 10,000 10,000 Vail Valle Exchan e 1 Youth Reco ition Award 7,000 10,000 3,000 7,000 Meet the Wilderness 12,040 12,040 - Resource Center of Ea e Coun 12,000 12,000 - Budd Mentors I Resource Center 10,000 10,000 - TOTAL EDUCATIONAL 57,000 0 - 94,040 0 - 37,040 65% 57,000 RECREATION Ski & Snowboard Club Vail ov 6-9, 2008 4 da s of ice 5,285 4 da s of ice 5,285 - 4 da s of ice 5,285 VVMC S rin Fashion Show & Luncheon az 26, 2008 500-600 l da rk 4,000 5001-da arkin 4,000 - 500 1-da arkin 4,000 Vail Junior Hockey Association -Nov 2008 Tournament 9 days of ice ] 1,891 9 days of ice + 1 day Donovan 15,391 - 9 days of ice + 1 day 15,391 17 2008 Contribution Reuuest SDreadsheet W Last Year (incl. off-cycle) 2008 Requests Staff Recommendati ons TOWN OF VAILFUNDING REQLiEST GENERAL FUND Contributions: 2007 Cash Funded 2007 [n-Kind Funded 20071n-Kind Value 2008 Cash Request 20081n-Kind Request 2008 In-Kin Value Variance to 2007 Funding %age Variance Staff Staff Recoro'd Recom'd Cash In-kind 20081n- Kind Value Skatin Club of Vail Jul 10.14'08 & late Dec. '08 13 da s of ice 17,176 9 da s of ice Ju] ] 0-14; Dec 11,891 - 9 da s of ice Jul 10 11,891 BMHS AI ine Ski Team 1800 azkin asses 12,000 - azkin for bus onl Husk Hocke Booster Club 5,000 arkin asses 562 5,000 - Vail Valle Athlete Commission 10,000 10,000 - 10,000 TOTAL RECREATION 10,000 0 38,352 15,000 0 49,129 5,000 50% 10,000 SUB TOTAL - CONTRIBUT[ONS ],154,250 - 72,152 1,600,640 101,879 446,390 39% 1,220,800 ARRANGEMENTS and AGREEMENTS: Vail Valley Comm. TV/Ch5 - FranchiseFee 70,000 70,000 - 70,000 Ca ital im rovements 10,000 10,000 SUB TOTAL -ARRANGEMENTS and AGREEMEN 70,000 - - 80,000 - - 10,000 14% 70,000 GRAND TOTAL General Fund 1,224,250 - 72,152 1,680,640 - 101,879 456,390 37% 1,290,800 Real Estate Transfer Tax Fund: Be Ford Al ine Garden Foundation - Educational Interpretive Stations in the Main Gazden - Operations 56,275 75,000 18,725 60,000 Meditation Garden Renovation 10,000 10,000 - n/a 10,000 Eagle River Watershed Sediment Pollution Efforts 100,000 100,000 - 100,000 River & Communi Pride H Clean U Southent Rockies Ecosystem Project 10,000 10,000 - All other prior year's funding not fisted*: 232,284 207,284 25,000) 207,284 TOTAL RETT 166,275 0 - 195,000 0 - 3,725 2% fl0,000 Grand Tohal 1,622,809 0 72,152 2,082,924 0 101,879 460,115 28% 1,668,084 * Prior yeaz funding not included: Information Booth 207,284 Children's Garden of Learning 10,000 Vail Valley Alliance for Sustainability 15,000 232,284 18 Q APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Bravo! Vail Valley Music Festival 2. Contact person: John W. Giovando, Executive Director 3. Mailing address: Post Office Box 2270, Vail, CO 81658 4. Telephone:970-827-5700 5. Email Address: jgiovando®vailrnusicfestival.org 6. Members and Titles of your governing board: Steve Pope, Chairman; Doug Tansill, Co- Vice-Chair; Betsy Wiegers, Co-Vice-Chair Alan Kosloff, Treasurer; Lucy Davis, Secretary 7. Amount of contribution requested: $175,000; $75,000 for The Philadelphia Orchestra residency, $75,000 for the New York Philharmonic residency and $25,000 for General Operating. The Bravo Festival will celebrate its 2161 Season during the summer of 2008. 8. Organization fiscal year-end: September 30 annually 9. Are your books audited? Yes 10. How will the contribution be used? Grant funds in the amount of $175,000 from the Town of Vail will be applied directly toward the Festival's 21st Season costs incurred for the residencies of the New York Philharmonic and The Philadelphia Orchestra together with General ArtistidAdministrative operating expenses. 11. How does your request support item 1C of the contribution policy? Please see attached 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The Bravo Festival receives funding support from private and family foundations, state and local government, corporate and business enterprises, individuals and receives membership fees from the local community Guild. Earned income is generated through ticket sales, program advertising, concession sales and bank interest revenue. 13. Organization's mission statement: To enhance the cultural life of the Vail Valley through the organization and presentation of classical and popular music programs at the highest international artistic level. To foster the performing arts -music, dance and theater - in the Vail Valley. To promote public education in the arts. To provide an additional cultural dimension to the summer season that encourages part time residents to spend more time in the Vail Valley and attract summer visitors in larger numbers for longer stays thereby contributing to the cultural and economic well being of the Vail Valley. 11. How does your request support item 1C of the contribution policy? a) A positive, sustained economic climate The 2161 Anniversary Season of Bravo! will serve an estimated 70,000 concert-goers through the production of 19 orchestral concerts, 2 free orchestral youth programs, special pops concerts and 1 free Patriotic Concert at the Ford Amphitheater in 2008. Music Matters educational programs include 20 chamber music concerts throughout the Vail Valley, 40 out-door concerts by the Festival's "Young Artist Ensemble-in-residence Program," 25 student programs such as Strings in the Schools, After School Percussion Programs, donated instruments, music scholarships and the public library concert series, "Live C~3 the Library" featuring musicians from The Philadelphia Orchestra and the New York Philharmonic Orchestra designed for children ages 3 to 7. During the 2007 season, the Festival brought to Vai1483 performing artists including four professional orchestras: The New York Philharmonic, The Philadelphia Orchestra, The Rochester Philharmonic, and the Jazz at Lincoln Center Orchestra. A total of 11 conductors, l8 concerto artists, and 45 orchestral support staff accompanied these orchestras. The 106-member New Mexico Symphony Orchestra Chorus also appeared together with the Festival's 40 chamber music artists and resident student string ensemble. The Festival also featured the legendary Judy Collins and renowned Celtic fiddler Eileen Ivers in two separate pops concerts. Approximately 550 family members and guests accompanied the musicians. An estimated 40% of ticket buyers come from outside Eagle County, Colorado. The performing arts are approximately 50% of the draw to the Vail Valley during the summer months which account for a substantial economic impact to the region thus helping to support a positive, sustained economic climate in the Valley. An estimated total economic impact to the Vail Valley in 2007 is 8.7 million including increases in room reservations and concert-night spending. Retail and sales taxes collected in the Town of Vail are estimated at $350,000 for 2007. In addition, the Festival contributes directly to a positive economic climate in Vail through the housing of orchestra members. All orchestras in 2008 residencies will be housed in Vail. Please see below for a breakdown of housing costs for the 2007 and 2008 seasons: ORCHESTRA HOUSING COSTS 2007 2008 Actuals Projections New York Philharmonic Antlers at Vail Vail Cascade Resort & Spa Vail Marriott Mountain Resort & Spa Total Total $46,755 $50,000 $43,200 $46,000 $6,075 $6,000 Housing Expenses, In-Kind $200,000 $200,000 Sub-Total New York $296,030 $302,000 Rochester Philharmonic Orchestra Antlers at Vail Lionshead Inn Other: $17,100 $18, 000 $3,120 $4,000 $3,150 $3,000 Housing Expenses, In-Kind $200,000 $200,000 Sub-Total Rochester $223,370 $225,000 The Philadelphia Orchestra Antlers at Vail Vail Cascade Resort & Spa $46,755 $50,000 $43, 200 $46, 000 Housing Expenses, In-Kind $200,000 $200,000 Sub-Total Philadelphia $289,955 $296,000 Jazz at Lincoln Center Orchestra, Congo Square Vail Marriott Mountain Resort & Spa Sub-Total Jazz at Lincoln Center $2,970 $2,970 $5,000 $5,000 Total Orchestra Housing Expenses $812,325 $828,000 In 2008 the Festival will feature two Tier One Orchestras together with the acclaimed Dallas Symphony Orchestra or the Rochester Philharmonic Orchestra. The New York Philharmonic returns for Bravo's 215 Season and their sixth year residency in Vail. Music Director Lorin Maazel and the New York Philharmonic Orchestra continue to delight attendees of the Bravo Music Festival. The Philadelphia Orchestra, known internationally as the "Musicians' Orchestra" returns for the second year of a three-year agreement, providing a new level of excitement to Vail's summer attractions. Founded in 1900, The Philadelphia Orchestra has distinguished itself as one of the leading orchestras in the world through a century of acclaimed performances, historic international tours, best-selling recordings, and its unprecedented record of innovation in recording technologies and outreach. The Bravo Festival's level of artistic excellence continues to outrival festivals nationwide and attract visitors to the Town of Vail. Bravo creates national recognition to Vail through the presentation of three great American orchestras. In addition all chamber music performances are taped live for radio broadcast throughout the United States and Canada by National Public Radio's "Performance Today" series, reaching an estimated six million people per program through 229 member stations. Bravo receives major national coverage in the metropolitan areas of Denver, Los Angeles, San Francisco, Phoenix, Albuquerque, Salt Lake City, Chicago, St. Louis, Boston, New York, Philadelphia, Washington, Rochester, Atlanta, Dallas, Houston, Cleveland, Charlotte, Seattle, Indianapolis, Kansas City, and Miami. The Festival averaged 10,000 "visits" per month on its web site during the last 12 months. The Festival had a featured insert in the New York Times on Sunday, May 13th showcasing the Festival and the beauty of the Vail Valley. The 21st Season of 2008 is scheduled for June 27 through August 3. b) An environmentally sensitive high quality of life The Bravo! Festival helps to provide and sustain a high quality of life in the Vail Valley with production of over 100 concerts and events annually together with 115 open rehearsals. The concerts incorporate orchestra, chamber music, pop/folk, and student programs thus providing an abundance of cultural opportunities. The Bravo! Festival is committed to setting the highest international standard of excellence in the performing arts and to creating a strong sense of community and pride for the Vail community through the arts. Music enriches all of our lives. It is a universal language of mankind and is indeed environmentally sensitive. All Festival collateral including ticket brochures, pocket calendars, primers, posters and program books are printed on recycled paper thus continuing Bravo!'s efforts in creating a "green Vail:' APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (-Date: September 30, 2006) Current Assets: Cash and cash equivalents Unrestricted funds to Endowment $1,453,382 Restricted funds 780,429 Operating restricted funds 750,000 Investments 276,45 8 Accounts Receivable 50,408 Prepaid expenses (donor restricted - 2005) 0 Total Current Assets 3,310,677 Fixed Assets: Leasehold Improvements 100,497 Less: Accumulated amortization (67,322) Furniture, fixtures, equipment 248,050 Less: Accumulated depreciation (187,135) Net Fixed Assets 94,090 Total Assets: 3,404,767 Liabilities: Current/Non-Current Liabilities Accounts payable $ 90,187 Salaries payable -0- Payroll taxes payable -0- Interest Payable -0- Lease payable 11,670 Total Liabilities: 101,857 Total Assets: 3,404,767 Total Liabilities: 101,857 Net Worth (Total Assets Minus Total Liabilities) 3,302,910 *Please Note: Most recent completed fiscal year at time of application due date: September 30, 2006 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year - 2007 Revenues: (List by funding source) Budget - 2007 Event Income (Tickets) $ 1,301,500 Festival Contributions 2,486,500 Government Grant Revenues 269,500 Program Advertising 155,000 Interest Income 32,000 Miscellaneous Income 1,000 ]n-Kind Revenue: Advertising $380,000 Production $300,000 Orchestra $1,150,000 Housing $700,000 Corporate/Individual $470,000 Total Revenues: $7,235,500 Expenses: Artist FeesBxpenses $2,162,110 Special Artistic/Production 193,775 Marketing/Fund Raising 501,200 Administration 221,450 Salaries/TaxesBenefits/Workman's Comp. 1,159,965 In-Kind Expenses: Advertising $380,000 Production $300,000 Orchestra $1,150,000 Housing $700,000 Corporate/Individual $470,000 Total Expenses: $7,235,500 Total Revenues minus Total Expenses: $ 0 APPLICATION FOR TOWN OF VAIL FUNDING PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization: Vail Farmers' Market & Art Show 2. Contact person: Marty Stewart 3. Mailing address: PO Box 1978 Vail, CO 81658 4. Telephone: 970-390-3093 5. E-mail address: sunlandsilvergallery@msn.com 6. Members and Titles of your governing board: Lourdes Ferzacca - Pres; Rayla Kundolf - VP; Marty Stewart - Treas; Tom Krabacher -Sec; Jon Boord; Lew Meskimen; Laura Warren 7. Amount of contribution requested: In Kind Services: Estimated cost $10,000 8. Organization fiscal year-end: December 31 9. Are your books audited? No 11. How will the contribution be used? Traffic control for TOV buses, pedestrians and bicycles at the Vail Road & Meadow Drive intersection every Sunday of the Vail Farmers' Market. Estimated cost: $6,000. Drop off/pickup temporary bus stop signs, parking signs, no-bike signs, cattle guards, cones etc; trash and recycling pickup; electricity. Estimated cost: $4,000. The request has increased over 2007 due to inflation and increased size & complexity of the Largest Farmers' Market in Colorado. 12. How does your request support item 1C of the contribution policy? These services will improve visitor satisfaction and increase visitor intent to return by providing a safer environment for buses and pedestrians when crossing Vail Road. Convenient temporary bus stops will allow visitors to spend more money in Vail and thereby generate more sales taxes. The Vail Farmers' Market is the largest market in Colorado with 120 tents and 125 K visitors annually. Out-of-town vendor permit fees and sales taxes exceeded $21K in 2006, but the even larger financial impact is the increased sales by Vail businesses and the sales taxes on those sales. Roughly one-quarter of the vendors in the market are from Vail, plus all the additional sales of non participating Vail businesses as a result of the increased pedestrian traffic on Sundays. And the market helps visitors and locals to forget about our endless construction for one day each week. 13. Who currently funds your organization (other governments, private donations, user fees, etc.)? Vendor Fees, CSE, Sponsors 14. Organization's mission statement: Attract foot traffic to Meadow Drive businesses (If more room is needed to answer questions, please use the back of this page.) 1 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year(Date: 12/31/06 ) Assets: $ Cash 16,962 Total Assets $ 16.962 Liabilities: $ ~ Total Liabilities $ ~ Net Worth (Total Assets Minus Total Liabilities) $ 16,962 2 APPLICATION FOR TOWN OF VAIL FUNDING VAIL FARMERS' MARKET Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: $ (List by funding source) Vendor Fees 40,000 CSE 50,000 Sponsors 11,600 Total Revenue $ $101,600 Expenses: $ Entertainment 23,200 Advertising 47,000 Services 24,900 Insurance 2,500 Supplies 7,500 Miscellaneous 4,000 Total Expenses $ 109,100 Total Revenue Minus Expense $ (7,500) 3 13t1t Mru~al aye rs v v r v Clayton Brothers Quintet Bill Cunliffe's Multi-Media Salute to Thelonius Monk Taylor Eigsti Trio Mile High Chapter Choir Matt Wilson's Arts & Crafts VJF All Stars Rickey Woodard's Four Brothers & Others Niki Haris and her Trio Paul Bollenback Brandon Lee Tony Monaco Steve Nelson Heriin Riley NONPROFIT ORG. U.S. POSTAGE PAID LOS ANGELES, CA MEYER & SON 13t1ti fEt2~utial Thanks to our spy ~~„P-,.. ~° Honoring Tony Gulizia Jazz Jam & Eggs www.vailjazz.org • 888-NAIL-JAM (824-5526) Bringing together the best jazz musicians in an intimate setting for a blend of jazz not found anywhere else! Lodging & Grountl Transportation discounts available. ,v J APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. July 28, 2006 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran, Manager of Budgets & Fin'I Reporting 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Penny Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization: The Vail Jazz Foundation Contact person: Robin Litt Mailing address: Post Office Box 3035 Vail, CO 81658 Telephone: 970-479-6146 E-mail address: vjf@vailjazz.org 6. Members and Titles of your governing board: Howard Stone (Chairman); John Clayton, Jr. (Director of Education); Robert E. Ford; John W. Giovando; Andrea L. Glass; Dr. Willie L. Hill, Jr.; Chuck Holcomb; Mike Peak; Cathy Stone (Secretary). Amount of contribution requested: $18,000 Organization fiscal year-end: October 31, 2007 Are your books audited? No 10. How will the contribution be used? The requested funds will be used to support the 14`x' Annual Vail Jazz Festival including the Jazz @ the Market Series June -August, 2008 and the Labor Day Weekend Party, September, 2008 along with the Jazz Goes to School educational program. 11. How does your request support item 1C of the contribution policy? A. SUMMER-LONG VAIL JAZZ FESTIVAL The 14`x' Annual Vail Jazz Festival will include a series of 9 FREE concerts called `Jazz @ the Market' that take place at the Vail Farmers' Market. An estimate l 00,000 visitors, locals and residents are attracted to the Vail Farmers' Market, giving the Jazz Festival prime exposure*. In addition, the participants at the Market represent a wide array of guests who are then exposed to Jazz. * Source: Vail Farmers' Market statistics. The Labor Day Weekend Party is the culmination of the summer-long festival. This internationally acclaimed event features over twenty-five of the world's greatest jazz musicians over 24 hours of music throughout Labor Day Weekend. 1 ~. The funds will be used to underwrite a portion of the cost of the 14th Annual Vail Jazz Festival. In fourteen years, the Festival has grown from one weekend of jazz with attendance of 350 to a summer-long festival, comprised of a unique series of performances. The Vail Jazz Festival provides important cultural events for ten weeks during the summer with 16 performances. The Labor Day Weekend Party takes place during the important "shoulder season" timeframe. There is no doubt that the Vail Jazz Festival helps the Town of Vail bring in valuable sales tax dollars during the shoulder season. The Festival attracts many visitors to Vail during the non-ski season and brings many locals to town to experience high-quality jazz performances -over 20,500 people will attend our performances during the summer of 2007. The event is advertised through a direct mail campaign to over 6,500 past attendees and jazz fans (both in and out of state), in addition to extensive front range radio advertising program on KUVO-89.3 FM in the Denver Metro area and many ski resorts, and KUNC which is based in Greeley/Fort Collins. The festival is also promoted via KDNK Radio in the Roaring Fork Valley. In addition, the Festival contributes to the quality of life for those who live here by giving locals the opportunity to see and hear the world's greatest jazz musicians. Jazz fans from throughout the United States, including a significant number from the Front Range, travel to Vail for this signature event with attendance for the Labor Day Weekend Party estimated at 3,500 in 2007. In 2007, Vail will host an international crowd from England who will be attending the festival for their third visit. The demographic breakdown of attendees is as follows: 50% out of state visitors; 30% in-state overnight visitors; 20% Vail Valley locals. B.. JAZZ GOES TO SCHOOL Jazz Goes to School (JGTS) is a unique jazz music education program presented free of charge to all 4th and 5th graders in the public & private schools of Eagle County since 1998. Every Vail child participates in the JGTS program when they are in the 4`h and 5`h grade, as both Vail schools (Vail Mountain School and Red Sandstone Elementary School) take part in the program. The program fully integrates the study of jazz with social studies and math subjects and follows a structured, sequentially formatted curriculum, presented in 4 one-hour sessions each school year. During the 2007-08 school year over 1,000 students will be served. Between Vail's two schools, over 100 students were served in 2006-07. Professional musicians present lessons that includes (1) age-appropriate discussions of the history of jazz, (2) the fundamental elements comprising jazz, (3) demonstrations of the playing of instruments generally used in jazz, and (5) famous jazz compositions and popular children's songs in jazz style. The last lesson is the Jazz Concert for Vail Valley Students at the Vilar Center for the Arts, which demonstrate all of the concepts taught in the first three classroom sessions and feature music written by the jazz greats as well as blues tunes written by the students. Attendance at such a performance teaches students proper etiquette for attending public performances and introduces them to new cultural opportunities. JGTS works with 4`~' and 5`h graders, because it is a critical time when students are choosing their instrument and honing their interests. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? A partial listing of sponsors and grants for the 2007 year is as follows: Alpine Bank, BBE Sound, Inc., Colorado Council on the Arts, Colorado Mountain Express, Ella Fitzgerald Charitable Foundation, The Evjue Foundation- the Charitable Arm of The Capital Times, Hertz, Integrity Mortgage of the Rockies, KUVO-89.3 FM, The Zephyr - KZYR 97.7 FM, National Endowment for the Arts, Town of Vail, Vail Daily; Yamaha, City Market/The Kroger Foundation, FirstBank of Colorado, KVBA-TV8, PRIMA, Red Sandstone Elementary School PTA, Vail Cascade Resort & Spa, Vail Mountain School Parents Association, Vail Valley Foundation, Vilar Center for the Arts, and Walmart Foundation. In addition, The Vail Jazz Foundation relies heavily on individual donations to support our programs. l 3. Organization's mission statement: The Vail Jazz Foundation, Inc. is a 501(C)(3) Colorado nonprofit corporation, incorporated in 1996, with the mission of perpetuating jazz music through live performances that 2 +. ~ ` C showcase the artistry and talent of great jazz musicians, and through jazz education, with a focus on young musicians and young audiences. APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: October 31, 2006) Assets: Cash in Bank $ 98,185 Personal Property-Musical Instruments $ 7,550 Total Assets 105 735 Liabilities: Payroll Tax Payable $ 1,613 Loan Payable $ 60,587 Total Liabilities $ 62,200 Net Worth $ 43,535 Total Liabilities and Net Worth $ 105,735 3 .; , ._.. APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Year Ending October 31, 2007 Revenues: (List by funding source) Admission $ 45,000 Sponsorship 5,000 Individual Contributions 70,000 Business Contributions 10,000 Foundation Grants 88,000 Other Fees 7,500 Merchandise Sales 5,000 Silent Auction 7,500 Interest I ,000 TOTAL REVENUES EXPENSES: JAZZ FESTIVAL Artists & Production $ 90,000 Advertising/Marketing/P.R. 17,000 Allocated Administrative Overhead 25,000 SUBTOTAL EDUCATIONAL ACTIVITIES Vail Jazz Workshop 26;000 Jazz Goes to School 16,000 Allocated Administrative Overhead 12,500 SUBTOTAL ADMINISTRATIVE EXPENSES Fundraising 1,000 Administration 51,500 SUBTOTAL TOTAL EXPENSES TOTAL REVENUES MINUS EXPENSE $ 239,000 132,000 54,500 52,500 $ 239,000 $ 0 4 APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Colorado Ski Museum, Inc. 2. Contact person: Executive Director-Susie Tjossem 3. Mailing address: PO Box 1976, Vail CO 81658 4. Telephone:970-476-1876 5. E-mail address: stiossemCgmail.com 6. Members and Titles of your governing board: David Scott-Chairman, Hart Axley-Vice Chairman, Chuck Schobinger-Secretary and Compliance, James L. Duke- Treasurer and Board Nominations Board of Directors: Andy Bigford- Publications & Hall of Fame Golf Tournament, Diane Boyer, James Dunn-Collections, Kevin Duncan, Kent Erickson, David Gorsuch, Gerald Groswold, Charlie Kurtz, Janet Martin- Development, John McMurtry-Hall of Fame Nominations, Bob Meserve-Disabled Skiing, Joy Spring-Membership, and Bill Tomcich 7. Amount of contribution requested: $119,000 + 4 TOV parking passes Organization fiscal year-end: September 30 9. Are your books audited? No 10. How will the contribution be used? • $69,500-New high wattage Museum caliber display lighting ($35K fixtures, $4.5 transformer, $30K labor) • $4,500-50% of rent (TOV) • $20,000 (10°10 of the total cost) towards the creation of Vail's history display. • $10,000-Final portion of a matching grant set up by Vail Valley Foundation to purchase large screen TV and seating area in the Museum Theater. • 4 TOV Parking Passes for museum staff and volunteers • $15,000-1/z of a Museum Exhibit Design Fee- Design expertise to. create a plan for exhibiting the museum's collection of ski and snowboard artifacts using interactive and multimedia technology to bring the exhilaration and thrill of skiing to life. 11. How does your request support item 1C of the contribution policy? Vail Village is fortunate to host Colorado's only official Ski & Snowboard Museum and Hall of Fame. The Museum experience is an entertaining educational activity that is available free of charge to Vail visitors and residents. State highway signage is in place advertising the museum which draws visitors off I-70 and into Vail Village. The Museum showcases Colorado's ski history and will soon put the spot light on Vail itself with a new exhibit. Further, the profile of the Museum will be raised dramatically October 07-March 08 when the Museum's collection of ski and snowboard artifacts are juxtaposed with corresponding lastest technology. Our display, at the entrance to DIA's A Concourse Sky Bridge, will be viewed by 7.2 M people. The exhibits title, "Then and now...come to the museum to see what happened in between" will offer an open invitation to this huge audience to visit Vail. A Town of Vail investment in the museum will be used to improve the museum experience so that it becomes anot-to-miss activity for all visitors to Vail. 12. Who currently funds your organization? Museum Mernbership/Individual Donations 51%, Event Income 42%, Museum Retail 6%, and Grants/Corporate Sponsorships 1% . 13. Organization's mission statement: The Colorado Ski Museum/Ski & Snowboard Hall of Fame preserves and interprets the history of skiing and snowboarding; honors those individuals who have made significant contributions to the sport; and informs the public about Colorado's rich skiing legacy. °~"'''" Colorado Ski Museum 05!17/07 Accrual Basis Profit & Loss Budget Overview October 2006 through September 2007 Oct'06 -Sep 07 Ordinary Income/Expense Income 4030 • Event Income 259,000.00 4041 • Contributions 11,600.00 4060 • Membership Income 100,280.00 4070 • Retail Income 87,500.00 4086 • Stamps/shipping 625.00 4090 • Receptions Income 3,750.00 4100 • HOF TV Program 20,000.00 Total Income 482,755.00 Cost of Goods Sold 5000 • Retail Expenses 52,500.00 Total COGS 52,500.00 Gross Profit 430,255.00 Expense Exhibit Expense 15,450.00 6010 • Accounting 17,500.00 6020 • Advertising/Marketing 15,540.00 6040 • Board Expenses 600.00 6060 • Cleaning 3,050.00 6090 • Curatorial Expenses 2,640.00 6095-01 • Resource Center 19,570.00 6120 • Event Expenses 126,250.00 6140 • Insurance 13,800.00 6200 • Office Expenses. 33,629.00 6240 • Payroll Expenses 108,684.00 6274 • Professional/Consulting fees 20,000.00 6290 • Travel Transpo. & Lodging 7,648.00 6940 • Utilities 4,006.00 Total Expense 388,367.00 Net Ordinary Income 41,888.00 Net Income 41,888.00 Page 1 of 1 o:au rm osrrno7 Accrual Basis Sep 30, O6 ASSETS Current Assets CheckinglSavings 1494 • Cash 8 cash equivalents 1105 • Chk 1stBank #229-051-7860 23,118.54 1106 • WestStar MM #8585509 973.34 1t15.1stBankArtifact#229401J093 2,447.83 1140. 1st8ank Endwmnt # 229.657-4416 12,662.29 1170 • Register cash 400.00 Total 1494 • Cash 8 cash equivalents 39,600.00 Total Checking/Savings 39,600.00 Accounts Receivable 1300 • Accounts Receivable 1310 • Accounts Receivable 8,200.00 Total 1300 • Accounts Receivable 8,200.00 Total Accounts Receivable 6,200.00 Other Current Assets Other Curtents Assets 1488 • Prepaid Expenses - HOF 1,181.57 1489 • Prepaid Expenses 4,710.49 1491 • Retail Inventory Asset 24,188.74 Total Other Currents Assets 30,080.80 Total Other Current Assets 30,080.80 Total Current Assets 75,880:80 Fixed Assets Collections 1401 • Jacques Parker Art 40,000.00 Total Collections 40,000.00 Property and Equipment • SOAC EXHIBIT 105,127.51 1400 • Furniture 8 Fixtures 44,714.80 1402 • Aeeum. Depreciation -80,132.49 1403 • Accum Deprec - SOAC -105,127.51 Total Property and Equipment -35,417.69 Total Fixed Assets 4,582.31 Other Assets 1490 • Deposits 10,783.00 Total Other Assets 10,783.00 TOTAL ASSETS 91,246.11 LIABILITIES 8 EQUITY Liabilities Curtent Liabilities Accounts Payable 1500 • Accounts Payable 19,723.64 Total Accounts Payable 19,723.64 Other Curtent Liabilities Other Current Liability 2200 • Sales Tax Payable 387.00 2220 • Deferred Income 18,980.00 Total Other Curtent Liability 19,367.00 1700 • Line of Credit 14,000.00 Total Other Current Liabilities 33,367.00 Total Current Liabilities 53,090.64 Total Liabilities 53,090.64 Equity• 3900 • Retained Earnings 43,095.86 3901 • Prior Period Adjustment -25,560.00 Net Income 20,619.61 Total Equity 38,155.47 TOTAL LIABILITIES 8 EQUITY 91,246.11 Colorado Ski Museum Balance Sheet As of September 30, 2006 Page 1 of 1 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. June 29, 2007 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran, Manager of Budgets & Fin'1 Reporting 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479-2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Valley Partnership 2. Contact person: Michael Robinson 3. Mailing address: P.O. Box 1130, Vail, CO 81658 4. Telephone: 970-477-4025 5. E-mail address: mrobinson@visitvailvalley.com 6. Members and Titles of your governing board: Tom Donovan (Chairman), Ritz Carlton Bachelor Gulch Greg Repetti (Vice Chairman), Vail Valley Medical Center Glenn Davis (Treasurer), Alpine Bank Brian Nolan (Immediate Past Chairman), Beaver Creek Merchants Assoc. Ian Arthur, Vail Resorts Ceil Folz, Vail Valley Foundation Scott Mason, Park Hyatt Beaver Creek Tony O'Rourke, Beaver Creek Resort Company Jim Wear, Wear, Travers & Perkins 7. Amount of contribution requested: $81,350 8. Organization fiscal year-end: December 315 9. Are your books audited? Yes 10. How will the contribution be used? 3 Platinum Service Pro am -Vail Construction Miti ation The Platinum Service Program is a unique initiative designed to create and support a culture of exemplary customer service in the business community, thus setting the destination of Vail apart from its competition in the resort marketplace. Through a comprehensive evaluation process, including secret shopper evaluations, the Platinum Service Program recognizes and rewards the delivery of outstanding levels of customer service. The Vail Valley Partnership will partner with the Town of Vail to use the existing Platinum Service Program to specifically evaluate and reward employees within the Town of Vail for displaying excellent customer service while providing positive and knowledgeable information on Vail's Billion Dollar Renewal. Funding for this program will be used for staff resources to conduct and coordinate the program. The Vail Valley Partnership will provide Town of Vail with the following: • 171 mystery shop evaluations using the agreed upon criteria not to exceed five questions. • Recruitment of Town of Vail businesses for participation in the program. • End of program reporting and recap. Funding Request: $6,000 Total Expenses: $6,000 Platinum Service Online Program The Vail Valley Partnership seeks funding to create Vail specific content within an online program for local business employees to improve their level of customer service through this innovative online tutorial This program will better empower the local workforce to provide a higher level of customer service to our guests by being knowledgeable about the destination and basic customer service values. Funding Request: $5,000 Total Expense: $55,000 Competitive Analysis Program Funding for this program will be used for financial support needed to compile a detailed analysis report of Vail's top four competitors, two in-state and two out-of-state. The report will be compiled twice a year from data collected from personal visits by a select committee of Vail Valley Partnership lodging partners and will include follow-up with major hotels in each of the competitive communities as well as from the respective Chamber or Tourism Bureaus. Information provided by this report will help determine what Vail's strengths and weaknesses are as a destination, when compared to major competitors, and will outline what actions need to be taken to ensure that Vail remains a visitor's top choice as a destination. The reports will include an assessment of both individual travelers, as well as groups, and will be based on both winter and summer seasons. Funding will cover travel to each of the areas twice a year, reporting and administration. Funding Request: $10,000 Total Expense: $30,000 4 Trends Services Funding for this program will be used for financial support of a lodging occupancy forecast report, know as MTRiP. The funds will contribute to the collection, analysis and reporting of occupancy levels in local properties for upcoming months, on a weekly basis. Support of a lodging occupancy forecast will enable the Town of Vail and businesses in Vail to better predict volume of business and staff needs, to ultimately give guests a better level of service. The impacts of lodging occupancy affect every business, recreational, educational and cultural organization in the community. Efforts will also be undertaken to access resources and create collaborative partnerships with the Travel Industry Association of America (TIA) and the U.S. Department of Commerce's Office of Travel and Tourism Industries (OTTI). Funding Request: $28,500 Total Expense: $75,000 Summer Air Prog ~ This contribution will be used for financial support of summer and fall air service to the Eagle County Regional Airport by major airlines. The funds have two purposes: the first $20,000 is a pledge that secures the commercial air service to the EGE airport, and is due based on the results of success of the air program. The remaining $5,000 will be used for administrative costs to manage and coordinate the program. Funding Request: $25,000 Total Expense: $540,000 in community pledges. Annual Support for the Vail Valley Small Business Development Center (SBDC) The Vail Valley SBDC will join the network of 17 centers located throughout the state, under the mission to provide information, leadership activities and high-quality, cost effective small business assistance through consulting, training, financial analysis, and networking with other resources. As the economy of Vail and the entire Vail Valley continues to explode, the services and information provided by the Vail Valley SBDC plays a critical role in the support of the overall business community. The SBDC network is comprised of a unique partnership between the resources of federal, state, and local governments along with the educational system and private sector. The Partnership has created a dynamic and synergistic relationship within our valley to put forward the important work at hand. The Vail Valley Partnership SBDC Center will provide: • Educational Programs such as "Colorado Leading Edge," a entrepreneurial training course providing management insight for existing and start-up businesses; and "Biz Builder," a series of workshops designed to provide the tools to operate and/or sustain a business; • Confidential, one-on-one counseling in management, finance and marketing; • Providing new business feasibility analysis; and • Assistance with access to capital In addition, the Center works closely with local businesses to learn first hand, the issues that are most critical in the success of a business in the Vail Valley, and how it can service those needs directly. The Partnership offers this service to the greater business community with no requirements or restrictions based on membership within the organization. Therefore, it is necessary that we seek financial support from municipalities, governments and educational resources to sustain the Center's programming. Funding Request: $4,000 Total Expense: $200,000 5 Vail Valley Partnership Events and Programs: The Vail Valley Partnership provides it's partnership, and the community at large, with opportunities to participate in a number of major educational, informative and celebratory events. These training and recognition events are designed to motivate and educate individuals for continued prosperity in the Vail business community among other benefits. The major events conducted on an annual basis include: A View from the Top, Vail Valley Business Forum and Annual Gala and Vail Valley Success Awards. The View from the Top series features prominent customer service motivational and educational speakers. The Vail Valley Business Forum, a new event debuting in August 2007, showcases the many economic benefits and challenges of doing business in Vail Valley. The event will consist of a morning panel of government representatives and leading business professionals and a luncheon keynote speaker of national recognition. The Annual Gala and Vail Valley Success Awards event is a themed, black-tie optional dinner and dancing events that recognizes outstanding local businesses for exemplary achievements. Ten tickets will be provided for each of the above events to be used by the Town of Vail employees and or at the Town of Vail's discretion. Funding Request: $ 2,850 Total Expense: $ 2,850 11. How does your request support item 1C of the contribution policy? By creating, supporting, maintaining and exercising the above detailed programs, the Vail Valley Partnership as a key partner with the Town of Vail, will further the Town's mission and secure a robust economic base that will sustain the quality of life for both visitors and local residents alike, ensuring the Town's status as a premier mountain resort community and destination. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Funding for the overall Vail Valley Partnership budget is acquired through membership dues, lodging commissions, co-op marketing programs, publication revenue, sponsorships and municipality/governmental support. 13. Organization's mission statement: The Vail Valley Partnership's mission is to serve as the business and tourism resource in the Vail Valley, through three basic principles -support, unite, and lead. (If more room is needed to answer questions, please use the back of this page.) 6 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet . Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as.much detail as possible. Most Recent Completed Fiscal Year End Date: 12/31/2006 Assets: Total Checking & Savings $ 347,812 Accounts Receivable 336,212 Prepaid Expenses 37,406 Total Current Assets $ 721,430 Total Property & Equipment $ 89,917 Total Assets: $ 811,347 Liabilities: Accounts Payable $ 169,253 Pass Thru Marketing Accounts 102,331 Advance Guest Deposits 12,476 Accrued Payroll & Payroll Liabilities 86,602 Deferred Revenue 446.913 Total Liabilities: $ 817,575 Net Worth (Total Assets Minus Total Liabilities): $ ((,,228 ) 7 VAILVAI.I_EY FOiP.VDATION , Prnuirfnrg lerrderslrip t iu aHrletir•. educatianal and crrltr~rral eudeauaa to eulrauce acrd srestain U:e quality of life in tlrc Vail Uallev , Board of Directors . Adam .'\r~on Koger Kehler Judith P,erl:owitz Marlene 13011 Bjorn L-'rik h0rgen ,lack Crosby _ Andrew Daly t\`illiam Fsrev ,lohannes Paessler finnllhy Pinchem Cecilia Folz. President Harry Il-ampton. III. Chairperson, Stephen Il iedman, Gerald Gallegos John Galvin ~ ~, john Garmey , George Gillett. Ir: - Donna Giordano " Sheika Gramshanuuei- - Mardta Head 'Robin Herm-eich • \\'illiam Hybl William len,ers Rob Rarz • _ ,lack hemp bentLOgan Peter Agay R.A. "Chupa" Nehon I)uug Itippeto _ Michael Shannon Stanley Shuman ` KocLtey~ Slifer Arm Smead ~ - ' osean~ Tang G'aig "lather Stewart Turley In Memoriam Pre<ident Gerald R. POrd Directors Emeritus .lame. Berry Craddock - Pe~ii Gramshanuner - Steve Haber Elaine IiehOn 1989 ~ 79.99 INar/d Alphte Ski CGantpirurships 1994 & 2001 tV"orld tl-lrurrtnin I3ikc CGmepiwtskips AEI •Wirrld Fnnnrr ' .4rncricmt Ski Classic Iiagl~ Xiuer Yreserue Edacatiorr hriliatives EIS Alpirtr World Ctrp Gerald X. Ford Arrtplritheater The Session Srmruboaid Eueut Dail Prrllev Foundation Srltnlarslrip Prngrmn fail Arteruatiaml' Uanee Festival filar Crurrr fnrtlre Arts P.O. Box ;;b9 fail. Colorado 81658 974949-1999 Fax 990-9~9-9265 nnru•.c¢fnrg A Colorado 501 (c) (3) Nouprgfit Cnr poratinn June 29, 2007 Vail Town Council Town of_Vail ~ - - 75 South Frontage Road West - Vail, CO 81657 Dear Vail Town Council: - Thank you for the opportunity to present the~Vail.Valley Foundation's 2008 grant request to the Town.ofVail. The philosophical and' financial support provided to the Vail ValleyfFoundation gives us the opportunity to host great events and community programs that benefit all citizens of this valley. - . _ included in our grant proposal is a request for cultural program in-kind support of $10,300 and a total of $105,750, cash. In addition, at the ~~ recommendation of Town of Vail staff, we have submitted a request for in-kind support of our annual athletic endeavors and significant cash and in-kind support for our proposed International Cycle Classic event planned to debut September-2008. - Once again, with the full support of athletic programs, the Town of Vail will receive two Eagle Medallions in addition to the event specific benefits. Thank you again, and please call me at 949-1999, if I may answer any questions." ,. J Sincerely, ~~~° 12-> - ~ ~/ - Ceil Folz President cc: Stan Zemler; Town Manager - Pam Brandmeyer, Assistant Town Manager + ii 1 CULTURAL SPONSORSHIP GRANT PROPOSAL ' for the TOWN OF VAIL 2007-2008 STREET BEAT WINTER CONCERT SERIES 2008 VAIL INTERNATIONAL DANCE FESTIVAL ' 2008 GERALD R. FORD AMPHITHEATER 1 Presented by the VAIL VALLEY FOUNDATION 1 1 u APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Foundation 2. Contact Person: Mike Imhof, Vice President of Sales and Operations 3. Mailing Address: PO Box 309, Vail, CO 81658 4. Telephone:970-949-1999 5. Email address: mimhof @ vvf.or~ 6. Members and titles of governing board: President Gerald R. Ford, In Memorium Adam Aron Roger Behler Judith Berkowitz Marlene Boll Bjorn Erik Borgen Jack Crosby Andrew Daly William Esrey Johannes Faessler Tim Finchem Cecilia Folz, President Harry Frampton, III Stephen Friedman Gerald Gallegos John Galvin John Garnsey George Gillett, Jr. Donna Giordano Sheika Gramshammer Martha Head Robin Hernreich William Hybl William Jensen Rob Katz Jack Kemp Kent Logan Peter May RA "Chupa" Nelson Doug Rippeto Michael Shannon Stanley Shuman Rodney Slifer Ann Smead Oscar Tang Craig Tuber Stewart Turley 7. Amount of contribution requested: $105,750 and m-kmd support of $10,300 . 8. Organization fiscal year-end: January -December 2007 9. Are your books audited: Yes -annually 10. How will the contribution be used: Please see attached information 11. How does your request support item l C of the contribution policy: A positive, sustained economic climate. 12. Who currently funds your organization (other governments, private donations, user fees, ' etc.): Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations and corporate sponsorships. 13. Organization's mission statement: The Vail Valley Foundation is anon-profit organization dedicated to enhancing the spirit of the Vail Valley through athletic, cultural and educational endeavors. ' *In Kind contributions to be determined by the Town of Vail and may not be applicable. 1 2007-2008 STREET BEAT FREE WINTER CONCERT SERIES Wednesday's from December to April (Exact dates TBD) Street Beat, Vail's winter entertainment series provides an exciting and energetic opportunity for street parties, concerts and spectacular prize giveaways. Likened to the incredibly successful Hot Summer Nights, Street Beat offers mid-week outdoor entertainment for guests of the Vail Valley and locals alike. Each week audiences enjoy a different brand of music: from jive to rhythm n' blues, from flamenco to Latin rock. Bud Light Street Beat provides the perfect venue for fans to hear their favorite bands or for casual listeners to be exposed to something new. Attendance at the shows range from 1,000 on a rainy cold night to a crowd of more than 6,000 people. Every Wednesday night, a street party, concert and giveaway presentation will be hosted in Vail Village. From 6:OOpm - 8:OOpm, thematic parties and varying styles of music will showcase the Vail Valley as the premier ski resort. Our mission is to enhance the guest experience and increase the excitement of a Vail vacation, while encouraging locals to enjoy their community. In addition, our goal is to attract people to the village with the intent to increase Town of Vail business revenue. The Vail Valley Foundation is open to supplemental programs with the town and merchants if so desired. While the spirit of the concert series revolves around community support and participation, Anheuser-Busch will claim entitlement to Street Beat and a Gold Sponsor (Volvo) will present and entitle the prize giveaway category (2008 Volvo automobile). Local businesses will also assist with trade prizes and financial support. Street Beat is produced and organized by the Vail Valley Foundation. GENERAL TOWN OF VAIL BENEFITS • Added value to guests' and locals' experiences • Return to Vail guest promotion for out of town visitors • Enhances town atmosphere and helps create vitality • Brings locals back into town on a day and time when they might otherwise not come SPONSORSHIP BENEFITS • Identification on all printed material (event brochures, posters, newspaper ads, etc.) • Venue signage • Verbal and visual recognition at all concerts 2007-2008 STREET BEAT WINTER CONCERT SERIES GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider a $28,500 cash ' contribution plus an in-kind donation of polices and public works support valued at $7,500. L _' 2008 VAIL INTERNATIONAL DANCE FESTIVAL ' AUGUST 2008 (exact dates TBD) This year ushers in an exciting new era for the Vail International Dance Festival. With recently- , named artistic director Damian Woetzel at the helm, the Festival promises to bring the finest dance in the world to the Vail Valley. Featuring a residency and three performances by the critically-acclaimed Pacific Northwest Ballet, the highly anticipated world-wide debut of ' Morphoses/The Wheeldon Company and the return of the audience favorite showcases International Evenings of Dance and Ballroom's Best, the festival is poised to be a spectacular celebration of all that is dance. The 2008 Dance Festival is one of the most talked about festival ' in Colorado and has already been featured eight times in the New York Times Arts & Entertainment section. Ticket records indicate that festival-goers represent at least 24 states. ' The Festival supports the development of young choreographers and annually commissions new works to be world premiered in Vail, works that continue to live on in the repertories for major dance companies. A series of complimentary, informative and educational Dance Dialogues and Vail Village fringe appearance by visiting guest artists add depth and increased appreciation of the art form. ' GENERAL TOWN OF VAIL BENEFITS • Added dimension to summer in Vail • Positions Vail as an international center of cultural arts • According to independent surveys on destination visitation during 2001, 49% of respondents said they came to the area for the event, and 73% had lodging in the Town of Vail. 1 SILVER SPONSOR BENEFITS • Listing as Silver Sponsor of Vail International Dance Festival ' Listing as Silver Sponsor on performance poster • Right to use the Vail International Dance Festival logo • Four (4) seats in Dress Circle for all performances ' Four (4) VIP tickets to Vail International Dance Festival Gala • Four (4) invitations to social functions • Class observation opportunities ' 2008 VAIL INTERNATIONAL DANCE FESTIVAL GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider a $50,000 cash contribution. ' GERALD R. FORD AMPHITHEATER Summer Season 2008 As the amphitheater opens its gates for the fourth season in a beautiful facility, locals and guests of all ages flock to the theater for a diverse mix of entertainment. From the 2007 Hot Summer ' Nights series to the Bravo! Vail Valley Music Festival's symphonies and hot performers like Wynton Marsalis, Judy Collins, The Wailers, and Steve Azar the ,the Gerald R Ford Amphitheater serves as the cultural centerpiece of the Vail Valley. ' The Vail Valle Foundation aims to once a ain host to -tier erformances durin its 2008 y ~ g p P g ' summer season! Bravo! Vail Valley Music Festival orchestras, Hot Summer Nights and the Vail International Dance Festival anchor the 2008 amphitheater schedule. Continuing with its incredible popularity, the Hot Summer Nights series will feature eight performances and will undoubtedly attract an average of 3,000 participants to each concert. ' GENERAL TOWN OF VAIL BENEFITS • Amphitheater productions showcase Vail as a premier summer resort • Provides the major venue for performing artists and special events in Vail ' Programming policy ensures performance variety for Vail audiences • Convention use for summer conferences • Unique venue and programming sets Vail apart from other mountain resorts • Gaining regional and national recognition SUPPORTER BENEFITS ' Identification as major contributor in the building of the Gerald R. Ford Amphitheater • Four (4) reserved seats at all Gerald R. Ford Amphitheater productions 2008 GERALD R. FORD AMPHITHEATER GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider a $27,250 cash contribution to help support a portion of the Hot Summer Nights series and services provided to the community at the facility. We also ask fora $2,800 in-kind contribution for police presence ' during Hot Summer Nights events. 1 1 1 1 1 1 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet as of 12/31 /05 Assets: 17,727,201 Total Assets: 17,727,201 Liabilities: 9,071,258 Total Liabilities: 9,071,258 Net Worth: 8,655,943 as of 12/31 /06 26, 874, 767 26,874,767 17,878,670 17,878,670 8,996,097 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2006 Vail Valley Foundation Financial Overview Revenue Source Total Amount Percentage of Budget Individual Contributions 5,308,000 34% Sponsorships 3,979,000 26% In Kind Contributions 1,262,000 8% Government Support 1,862,000 12% Ticket Sales and Fees 1,821,000 12% Other Contributions 1,265,000 8% TOTAL REVENUES 15,497,000 100% Expenses Total Amount Percentage of Budget Athletic Event Programming 4,640,000 30% American Ski Classic The Session World Cup Ski Races Cultural Programming 2,137,000 14% Gerald R. Ford Amphitheater Hot Summer Nights Streetbeat Dance Festival Vilar Programming 2,788,000 18% General and Administrative 2,318,000 15% Membership 959,000 6% Education and Grants 1,592,000 10% Other 1,060,000 7% TOTAL EXPENSES 15,494,000 100% ATHLETIC SPONSORSHIP GRANT PROPOSAL for the TOWN OF VAIL 2007 BIRDS OF PREY WORLD CUP WEEK 2008 THE SESSION 2008 AMERICAN SKI CLASSIC 2008 COLORADO STAGE INTERNATIONAL CYCLE CLASSIC Presented by the VAIL VALLEY FOUNDATION APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Foundation 2. Contact Person: Mike Imhof, Vice President of Sales and Operations 3. Mailing Address: PO Box 309, Vail, CO 81658 4. Telephone:970-949-1999 5. Email address: mimhof @ vvf.org 6. Members and titles of governing board: President Gerald R. Ford, in memoriam Adam Aron Roger Behler Judith Berkowitz Marlene Boll Bjorn Erik Borgen Jack Crosby Andrew Daly William Esrey Johannes Faessler Tim Finchem Cecilia Folz, President Harry Frampton, III Stephen Friedman Gerald Gallegos John Galvin John Garnsey George Gillett, Jr. Donna Giordano Sheika Gramshammer Martha Head Robin Hernreich William Hybl William Jensen Rob Katz Jack Kemp Kent Logan Peter May RA "Chupa" Nelson Doug Rippeto Michael Shannon Stanley Shuman Rodney Slifer Ann Smead Oscar Tang Craig Tuber Stewart Turley i 7. Contribution requested: $150,000 cash contribution and $33,500 in-kind support 8. Organization fiscal year-end: January -December 2008 9. Are your books audited: Yes -annually 10. How will the contribution be used: Please see attached information 11. How does your request support item IC of the contribution policy: A positive, sustained economic climate. 12. Who currently funds your organization (other governments, private donations, user fees, etc.): Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private ' donations and corporate sponsorships. 13. Organization's mission statement: The Vail Valley Foundation is anon-profit organization dedicated to enhancing the spirit of the Vail Valley through athletic, cultural and educational I endeavors. * In kind contribution determined by the Town of Vail and may not be applicable 1 ~J 1 1 t 2007 BIRDS OF PREY WORLD CUP RACES November 28 -December 2, 2007 The Foundation is proud to again host the Birds of Prey race, one of the most popular of the World Cup venues. This year, we will again be holding four men's races. The 2007 Birds of Prey World Cup week will feature Men's World Cup Downhill, Super- Combined, Giant Slalom and Slalom competitions on Beaver Creek's internationally renowned Birds of Prey course. Showcased during the 1999 World Alpine Ski Championships, Birds of Prey is widely recognized as one of the most technically demanding racecourses in the world and was recently voted by the racers as the most difficult downhill course on the World Cup circuit. Action during the 2007 Birds of Prey World Cup week will not be confined to the racecourse as special VIP hospitality and viewing areas, along with an array of public and private social events, paint a festive backdrop for the competitions. In addition, a public "Fun Tent" will provide an area for the guests and spectators to relax after the races. The 1999 World Alpine Ski Championships attracted the largest crowds in U.S. ski racing history, with an estimated 125,000_ people viewing the competitions during the two weeks of the event. The largest crowd of the Championships was generated by the Men's Downhill, when 20,000 people skied, snowshoed and rode the free shuttle to the Birds of Prey finish stadium to see Hermann Maier strike gold. The alpine World Cup tour is one of the largest annual winter circuits in the world of sports, and is closely followed by both print and broadcast media. Likewise, the Vail Valley's annual World Cup events have emerged as one of the most extensively chronicled ski competitions in North America each winter. Over the past 24 years, Vail and Beaver Creek World Cup events have been televised by ABC, NBC and ESPN and OLN. The 2007 Birds of Prey World Cup week will be no exception, with four hours of scheduled programming on network television. A one-hour Birds of Prey television special of the Men's Downhill race will air on NBC in prime time the weekend of December 2, 2007 reaching over two million viewers during the holiday season. The Men's Super-Combined, Slalom and Giant Slalom races will be showcased during one-hour VERSUS specials. International television coverage has also been extensive, reaching in excess of 400 million viewers worldwide each year. As in past years, the coverage is expected to equal the following if not greater; finalization of international broadcasts and rights are pending: Twelve (12) nations will broadcast live the Downhill, Super-Combined, Giant Slalom and Slalom Six (6) nations will delay broadcast the Downhill, Super-Combined, Giant Slalom and Slalom Fourteen (14) nations will do a magazine broadcast of all races Seven (7) nations will provide news feed In addition to television exposure, print and photo media have been well represented, both nationally and internationally, and World Cup alpine ski racing in the Vail Valley has established abroad base of support and exposure from all segments of the media. GENERAL TOWN OF VAIL BENEFITS ' Four (4) hours national television coverage of the Vail Valley on network television • International television coverage of the Vail Valley - 200 million international homes • Worldwide television audience of over 400 million 1 • Visitation by more than 250 media members • Opening concert as part of BOP week in Vail Village • Attracts large crowds to Vail/Avon/Beaver Creek 1 Community building with over 600 volunteers valley wide 2007 BIRDS OF PREY WORLD CUP WEEK • Eight (8) VIP credentials • Eight (8) social invitations • Recognition on all printed material t 2007 BIRDS OF PREY WORLD CUP WEEK GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider a $15,000 in-kind donation of public transit and ADA transit services to supplement the guest bus/transporation efforts of the World Cup. 1 2008 THE E S SSION ' February 7-10, 2008 Vail and Beaver Creek have long been associated with the sport of alpine ski racing, dating back ' to 1983, when international competition returned to the Vail Valley, through the 1989 and 1999 World Alpine Ski Championships, and including today's classic Birds of Prey World Cup. In an effort to establish "Vail" brand loyalty with a younger demographic, six years ago, the Vail Valley Foundation created THE SESSION, a "circus-like" snowboard invitational adventure for thrill riders from across the globe. The night skies, chip-hop dee-day in a three-story tower, an ' incredible flame-thrower, and "a fireworks finale better than most cities' Fourth of July show," will serve as an impressive backdrop for premier riders from around the world to be showcased in a planned one-hour broadcast on NBC, February 17. 1 While many national and international snowboard events reward the best riders in each discipline, this event features a combined format focusing on the overall title of an integrated ' course created from two distinct disciplines -Rails and Slopestyle. Approximately 45 of the top men's and women's snowboarders in the world receive invitations to participate in the rail and ' slopestyle competitions. Olympians, Shaun White, Danny Kass and Mason Aguirre highlight this all star lineup. The 2007 Session witnessed Shaun White once again capturing the title in both Men's Rails and Slopestyle, making history with his Slopestyle run that included three 1080's (three complete rotations) and one 900. A cash purse of over $120,000, one of the largest prize purses in the industry, was awarded during the two-day event. In just its fifth year, THE SESSION was recognized by the riders and snowboard industry in a poll taken by Transworld snowboard magazine, as one of the top 5 snowboard event in the World and last year Transworld Snowboarding voted The Session as the 2"d best event in the world, just behind the X-Games. Year five will see increased exposure and excitement with the one-hour show airing on NBC. 1 GENERAL TOWN OF VAIL BENEFITS • One (1) hour national television coverage of Vail on NBC • Secondary Marketing release on NBC Universal HD network 1 Identification on multiple web sites - TTR (Ticket to Ride), Session web site and Burton USA web site • snowboard -participation and safety instruction clinic for youths and young adults ' Visitation by more than 120 media members • Attracts large crowds to VaillAvon/Beaver Creek of 15,000 plus • Community building with over 100 volunteers valley wide • Recognition on all printed material • Recognition on the official sponsor board 2 007 THE SESSION SNOWBOARD INVITATIONAL GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider an in-kind donation of parking privileges at the Village parking structure valued at $3,000. u 2008 AMERICAN SKI CLASSIC I March 26-30, 2008 The American Ski Classic has been held annually in the Vail Valley since 1981. This weeklong ' celebration of the sport of alpine skiing literally offers something for everyone, both on and off the slopes. 1 Former Olympic and World Champions will once again rekindle old rivalries in the Legends of Skiing Downhill and Giant Slalom, spanning the decades of the sport from the 1950s to today. Names like Lasse Kjus, Billy Kidd, Steve Mahre, Pernilla Wiberg and Tamara McKinney fill the start order each year as over 40 of the greatest names in ski racing history reunite in the Vail Valley. 1 Each year a 60-minute television program is produced for national distribution that chronicles the American Ski Classic. The production will consist of a syndicated one-hour program that will reach no less than 86% of the US market, and at least 75% of the stations syndicating the event shall be affiliated with one of the networks and the remainder with cable providers. A favorite of fans as well as participants, the Ford Celebrity Cup team competitions underscore the very essence of the American Ski Classic, celebrating the fun and enjoyment of the sports competition. Sponsor representatives have the unique opportunity to race with the Legends, and 1 celebrities from the worlds of entertainment, sports, politics and corporate America. The event is rounded out with festive social events, concerts and street parties. ' GENERAL TOWN OF VAIL BENEFITS • One (1) hour of national network television coverage for the Legends of Skiing and Ford Celebrity Cup races (over 103 stations US) • Secondary television release to Resort Sports Network during winter season. Over 82 Million hits • Introduction to Vail of high demographic participants • Participation by more than 50 members of the national and international press/media • International event recognition • Recognition on all printed material I Recognition on the official sponsor board 2007 AMERICAN SKI CLASSIC GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider an in-kind donation of parking privileges~at the Village parking structure valued at $3,500. 1 ' 2008 L R COO ADO STAGE ' International Cycle Classic September 4-7, 2008 ' From 1983-1988 every summer Vail Village would be filled with cyclist enthusiasts from around the country, here to cheer on the world's greatest racers as they competed in the Coors Classic. Names like LeMond, Phinney, Carpenter and Grewal were commonplace, and quite literally would end up sprayed on Vail streets as fans cheered on their favorite racer. The Vail Valley Foundation is in the planning stages to bring back that excitement with the ' Colorado Stage International Cycle Classic. The Stage would include a time trial race up the historic Vail Pass route, a circuit race tracing the village's intimate streets, a road race bringing the riders over the pass to finish in Vail Village and a reunion "legends" race with the stars from 1 the old days of the Coors Classic. The event will include a bike expo and road ride for the fans to participate in as well as "Bike Week", a full schedule of lectures and events sure to draw the faithful and newly anointed alike. There are more c clists in y Colorado than any other state m the country except California. It is a ' hot bed for a sport that is the fastest growing amateur sport in the USA. For years there has been talk of bringing the very best racers in the world back to the Valley, and the Colorado Stage is in the position to do so. The Foundation is working closely with the international governing body of cycling (UCI), the National Governing body (USA Cycling) and Medalist Sports, the premier organizer of major cycling events in the country. It is the intent of the Foundation, given proper sponsorship commitments by September 15`", to produce this major event and create an iconic fall event for the Vail Valley. GENERAL TOWN OF VAIL BENEFITS • One (1) hour of syndicated television coverage within the US • Eurosport coverage throughout 14 countries ' Participation by more thanl 50 members of the national and international press/media • International event recognition • Recognition on all printed material • Recognition on the official sponsor board ' 2008 GRANT RE UEST ' The Vail Valley Foundation kindly requests that the Town of Vail consider a $150,000 cash contribution and an in-kind donation of public works and police assistance in crowd and street management valued at $12,000 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet as of 12/31 /05 as of 12/31 /06 Assets: 17,727,201 26,874,767 Total Assets: 17,727,201 26,874,767 Liabilities: 9,071,258 17,878,670 Total Liabilities: 9,071,258 17,878,670 Net Worth: 8,655,943 8,996,097 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2006 Vail Valley Foundation Financial Overview Revenue Source Total Amount Percentage of Budget Individual Contributions 5,308,000 34% Sponsorships 3,979,000 26% In Kind Contributions 1,262,000 8% Government Support 1,862,000 12% Ticket Sales and Fees 1,821,000 12% Other Contributions 1,265,000 8% TOTAL REVENUES 15,497,000 100% Expenses Total Amount Percentage of Budget Athletic Event Programming 4,640,000 30% American Ski Classic The Session World Cup Ski Races Cultural Programming 2,137,000 14°I° Gerald R. Ford Amphitheater Hot Summer Nights Streetbeat Dance Festival Vilar Programming 2,788,000 18% General and Administrative 2,318,000 15% Membership 959,000 6% Education and Grants 1,592,000 10% Other 1,060,000 7% TOTAL EXPENSES 15,494,000 100% :'~: ail Chamber & Business Association 241 S. Frontage Rd. E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 Email: infoC vailchamber.org Web Site: www.vailchamber.org ~_. ~~ Friday, June 28, 2007 Vail Town Council 75 S. Frontage Road Vail, CO 81657 Dear Town Council Members: The Premier Impressions program is awell-received and effective method of improving customer service in Vail. Through our partnership with Vail Resorts and the Town of Vail, valuable employees are recognized and rewarded for "Excellence in Customer Service". These vanguard employees are integral in promoting guests' positive perceptions of Vail. Last year the VCBA received $10,000 from the Town of Vail, which was less than our request. As a result, we scaled back the program significantly and cut expenses in advertising, the end-of-season party, and the number of gift certificates distributed. The total cost of last year's program was $23,000 resulting in a VCBA loss of $3,000 and as a non-profit organization, we cannot afford to suffer those losses in the future. Because of the budget adjustments, we only awarded 78 employees when our proposal was to award 200. If we did nothing but add those 122 employees back into the awards, the cost would go up $6,100. This would not include the added expenses to the party, etc., by adding more award winners. The reality is that we could run the program for less by awarding fewer than 200 but we truly believe that 78 was too low. We could also eliminate the party, reduce the $5,000 cash award, go back to $25 gift cards, eliminate the cruise, etc., but we've worked long and hard to have this program accepted in the community. It has also received a national award as an example of a collaborative community effort. Additionally, it acts as a complement to the Turn It Up! training which also promotes "Excellence in Customer Service". In order to maintain the integrity of the Premier Impressions program, we are requesting $15,000 from the Town. Continued endorsement of the program is important to furthering Vail's reputation as a leader in customer service in the ski industry. If you require any additional information, please do not hesitate to contact us via telephone or e-mail. We look forward to a continued strong relationship with the Town of Vail. Si rely, K eF y E cutive Director Vail Chamber Board of Directors Lourdes Ferzacca, President Ron Weinstein, Sec.-Treas. Kaye Ferry, Executive Director La Tour Roxy K. Feny, Inc. John Cogswell Steve Rosenthal Susie Tjossem Mike Glass The Squash Blossom Colorado Footwear Colorado Ski Museum Alpine Bank 1 NAME OF ORGANIZATION: VAIL COMMUNITY CHAMBER, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION 2 CONTACT PERSON: KAYE FERRY, EXECUTIVE DIRECTOR 3 MAILING ADDRESS: 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 4 TELEPHONE: (970) 477-0075 5 E-MAIL ADDRESS KAYEFERRY@VAILCHAMBER.ORG 6 MEMBERS AND TITLES OF GOVERNING BOARD: JOHN COGSWELL THE SQUASH BLOSSOM/COGSWELL GALLERY KAYE FERRY, DIRECTOR K. FERRY, INC. LOURDES FERZACCA, PRESIDENT LA TOUR MIKE GLASS ALPINE BANK STEVE ROSENTHAL COLORADO FOOTWEAR SUTE TJOSSEM COLORADO SKI MUSEUM RON WEINSTEIN, SECY/TREASURER BOXY 7 AMOUNT OF CONTRIBUTION REQUESTED: $15,000 + A BLUE PARKING PASS 8 ORGANIZATION FISCAL YEAR-END: DECEMBER 31 9 ARE YOUR BOOKS AUDITED? NO 10 HOW WILL THE CONTRIBUTION BE USED? PREMIER IMPRESSIONS 11 HOW DOES YOUR REQUEST SUPPORT ITEM 1-C OF THE CONTRIBUTION POLICY? PREMIER IMPRESSIONS IS A PROGRAM THAT REWARDS THE DELIVERY OF OUTSTANDING CUSTOMER SERVICE BY EMPLOYEES IN THE TOWN OF VAIL. TO DATE, THE PROGRAM HAS ACKNOWLEDGED OVER 1375 EMPLOYEES WHO HAVE GONE THE EXTRA MILE TO PROVIDE OUR GUESTS WITH THE SERVICE THEY HAVE COME TO EXPECT AND DESERVE FROM THE # 1 SKI RESORT IN NORTH AMERICA. WE BELIEVE THAT THIS PROGRAM HAS PLAYED AN INTEGRAL PART IN RAISING CUSTOMER AWARENESS AS WELL AS OUR CUSTOMER SERVICE RANKING IN THE ANNUAL SKI MAGAZINE POLL. WE ALSO BELIEVE THAT ONLY THROUGH RECOGNITION OF THESE VERY VALUABLE EMPLOYEES ARE WE ABLE TO CONTINUE TO FOSTER AN ATMOSPHERE THAT WILL EXCEED OUR CUSTOMERS' EXPECTATIONS. 12 WHO CURRENTLY FUNDS YOUR ORGANIZATION MEMBER DUES $102,000 .(OTHER GOVERNMENTS. PRIVATE DONATIONS. COMMISSIONS $15,000 USER FEES. ETC.1? FUNDRAISING $12,000 13 ORGANIZATION'S MISSION STATEMENT: TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. VAILCHAMBER & BUSINESS ASSOCIATION 2008 TOWN OF VAIL FUNDING REQUEST PREMIER IMPRESSIONS REVENUE *VAIL RESORTS $15,000 VCBA IN-KIND SUPPORT 5,000 TOTAL REVENUE 20 000 EXPENSES FLYERS $900 FLYER HOLDERS 500 DISTRIBUTION 200 ADVERTISING 7,000 POSTAGE 50 **MONTHLY GIFT CERTIFICATES 10,000 DISCOVER CARD COSTS 850 PROGRAM MANAGEMENT 5,000 AWARDS PARTY 3,000 ***PR IZES 7,500 TOTAL EXPENSES 35 000 TOTAL EXPENSES OVER REVENUE/TOV REQUEST 15 000 * VCBA has received a commitment from VRI for $15,000. ** 200 Vail Gift Cards to be distributed @ $50 ea. *** Included in the prize amount is a $5000 cash prize and a $2000 travel certificate. Other donations were from City Market, Safeway, Vail Resorts, Heaven Massage & Spa, Alpine Wine and Spirits, Lifthouse Lodge, Bart & Yeti's, Bighorn Bistro, Sweet Basil, Westside Cafe, Timberline Tours, Vail Recreation District, Fly Fishing Outfitters, Crossroads Market, Eye Pieces, Talbot Travel, and Billy's Island Grill. VCBA is also requesting a Blue Parking Pass from the TOV as a prize to be given at the awards party. 12:10 PM Vail Chamber & Business Association U6/29/07 Balance Sheet Accrual Basis As of December 31, 2006 Dec 31, 06 ASSETS Current Assets Checking/Savings Checking-First Bank of Vail 3,939.90 Checking-WestStar Bank 1,064.73 First Bank of Vail-Liquid Asset 55,059.13 Clearing 30,209.16 Total Checking/Savings 90,272.92 Accounts Receivable Accounts Receivable 22,128.00 Total Accounts Receivable 22,128.00 Other Current Assets Prepaid Expense 180.00 Total Other Current Assets 180.00 Total Current Assets 112,580.92 Fixed Assets Furniture, Fixtures, Equipment 27,925.46 Less Accumulated Depreciation -10,174.00 Total Fixed Assets 17,751.46 TOTAL ASSETS 130,332.38 LIABILITIES & EQUITY Equity Opening Bal Equity 61,482.38 Retained Earnings 101,663.33 Net Income -32,813.33 Total Equity 130,332.38 TOTAL LIABILITIES & EOUITY 130,332.38 Page 1 VAIL CHAMBER & BUSINESS ASSOCIATION BUDGET 2007 REVENUE BUDGET 2007 Town of Vail Premier Im ressions 10,000 Town of Vail CO SS Ex o 0 Vail Resorts Premier Im ressions 10,000 Vail Resorts Contribution 10,000 Fundraisin * 12,000 TIU! Pro ram Reimbursement 10,000 BBQ on Brid e Street 3,500 Membershi Dues 96,000 Lod in Reservations Membershi 6,000 Lod in T Commissions 5,000 ISHA Commissions 3,000 Partnershi Commissions 1,000 Web Site Advertisin * 500 Newsletter Advertisin 2,000 Interest Earned 1,800 Miscellaneous 2,000 TOTAL REVENUE $172,800 EXPENSE Com uter Software 1,560 Fixtures and Equipment Office Equipment 250 $1,810 Information Services Advertising/Promotions (Dallas Ski Show) 4,750 Colorado Snows orts Ex o 0 Internet/Web Site 2,250 Dues/Subscri lions 725 Newsletter 2,800 Discover Gift Program 1,000 $11,525 Member Services Membershi Drive 1,500 Communit Meetin s 250 Premier Impressions 20,000 $21,750 Personnel Salaries & Wa es 53,180 Other Com ensation 67,510 Contract Labor 250 P/R Taxes 4,680 Pa roll Fees 2,250 Worker's Com 500 Ski/Parking Pass 1,935 $130,305 Operating Expenses Rent 3,000 E ui ment Maintenance 800 Tele hone 8,000 Co ier & Fax - Leased E ui ment 5,165 Metered Co ies 5,800 Ponta *e 950 Office Su lies 3,000 Travel & Entertainment 1,750 Insurance 675 Accountin , Le al & Audit 1,000 Credit Card Fees 750 Board of Directors Ex ense 1,500 Miscellaneous 500 $32,890 TOTAL EXPENSES $198,280 TOTAL REVENUE $172,800 TOTAL REVENUE OVER EXPENSES $25,480 PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: KLNX-LP, Radio Free Minturn, Inc. 2. Contact person: Elizabeth Campbell 3. Mailing address: P.O. Box 987, Minturn, CO 81645 4. Telephone:970-376-1389 Studio Line 827-9079 5. E-mail address:lampbell@vailmusicestival.org 6. Members and Titles of your governing board: Elizabeth Campbell, President Paul McCarthy, Vice President Kip Tingle, Treasurer Mel McKinney, Secretary Currently there is one vacancy on the Board 7. Amount of contribution requested: $4,000 8. Organization fiscal year-end: December 31- we use a cash basis accounting. 9. Are your books audited? No 10. How will the contribution be used? Local Emergency Alert System $800 General operating support $3,200 11. How does your request support item 1C of the contribution policy? Local Emergency Alert System: The Town of Vail's, 2007 off-cycle contribution to the station will enable the town to utilize the station's signal to report local area emergencies. We anticipate the system will provide timely emergency information to residents and visitors of Vail and will help to keep people safe. The emergency alert program will be operational by September 2007. A portion of the funds we seek is to maintain the dedicated phone line. General Operating support helps underwrite the cost of the station engineer, studio and tower leases, liability insurance, equipment depreciation and utilities. 2 12. Who currently funds your organization (other governments, private donations) Municipalities: Town of Minturn, Town of Vail Businesses: Mango's Mountain Grill, First Bank, Kirby Cosmos, The Lift, Gateway Land & Development Foundations: The Walmart Foundation, the Vail Valley Foundation, Minturn Community Fund Individuals: On-air fund drive and annual mailing is schedule for September 2007. We anticipate 100 individuals will contribute in 2008. Special Events: Over 75 area businesses have contributed to our silent auctions 13. Organization's mission statement: To serve the upper Eagle County community by providing radio programs reflecting the musical, intellectual and cultural interests of the region, while offering a training environment for fledgling broadcasters and students of journalism. APPLICATION FOR TOWN OF VAIL FUNDING 2007 Balance Sheet Fiscal Year (Date: December 31,2007 ) Assets: Savings Account Equipment $16,190 4 000 Total Assets $ 20,190 Liabilities: Lease obligations Tower and studio through Apri12008 3 600 Total Liabilities Net Worth (Total Assets Minus Total Liabilities) $3,600 $16,590 3 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Current Fiscal Year Budget 2007 ~M~inturn Public'Ratlio ~KLNX-LP 107.9 FM 2007 Operating Budget. • 2007 2007 2007 Budget Actual Projections Minturn Community Fund 500.00 Individuals 6,000.00 1,697.80 2,500.00 Business Sponsorship 37,000.00 3,200.00 5,000.00 Corporate Contribution 2,500.00 150.00 2,000.00 Grants 20,000.00 3,500.00 10,000.00 Special Events 11,000.00 1,121.00 8,000.00 Interest Earned 50.00 72.88 100.00 T-Shirt Revenue 266.00 1,000.00 Other Revenue , 0.00 TOTAL REVENUES 77,050.00 9,668.80 28,600.00 Adminitrative Expenses Budget Actual Projected Salary/Wages 24,000.00 3,000.00 7,000.00 Underwriting Commission 2,400.00 0.00 0.00 Engineering Labor 2,400.00 1,200.00 2,400.00 Engineering Parts 600.00 0.00 2,000.00 Equipment depreciation 2,200.00 0.00 1000 Studio & Tower Leases 2,400.00 2,400.00 0.00 Utilities 360.00 0.00 Office/Production Space Lease 4,800.00 1,200.00 2,800.00 Office/Production utilities 1,200.00 0.00 1,200.00 Recording/production/office equipment 10,000.00 59.61 2,500.00 Directors/Officers & Employment Liability 1,350.00 0.00 700.00 Liability Insurance 1,183.00 0.00 0.00 Phone & Fax 1,272.00 222.01 1,049.99 Internet Account 780.00 288.17 491.83 Postage 400.00 0.00 200.00 Bank Charges 380.00 0.00 Office Supplies 1,000.00 322.33 677.67 Misc Office Expenses 400.00 0.00 200.00 Accounting 1,200.00 0.00 300.00 Marketing & Promotion 2,500.00 0.00 1,000.00 T-Shirts & promo items 2,500.00 0.00 1,500.00 Audit/Taxes 2,000.00 10.00 Fundraising Expenses -development 8~ underwriting Printing 2,000.00 285.00 500.00 Special Events 500.00 0.00 250.00 Special Events Advertising/promotions 500.00 0.00 400.00 Programming/ Production/Training Conferences & Training 1,500.00 25.00 ASCAP & Royalty Fees 750.00 565.00 NFCB Affiliation Fees 225.00 0.00 225.00 Music Library Acquisitions 600.00 0.00 On-line Streaming 3,000.00 0.00 fiOTAL'OPERATING EXPENSES 74,400.00`' 9,577.12 26,394.49 * 2007 projections represent a more accurate estimate of 2007 revenues and expenses. The first full year of operation is 2007. 4 9UWNOFYAIL COMMISION ON SPECIAL EVENTS MEMO: 2008 CSE Funding Request TO: Vail Town Council, Stan Zemler FROM: Sybill Navas, CSE Coordinator DATE: June 29, 2007 CSE Budget Proposal as directed and approved by the CSE at their meeting on June 26, 2007. This increase would allow the CSE to try and maintain the current level of programming in light Total Event Funds: $746, S00 $798, S00 of the fact that event promoters will not be bound by the 2. S% increase in budget that is recommended for TOV de artments Office and Meeting Expenses: $3, S00 $3, SDO No Change Town Council Funding Allocation $750,000 $802,000 Proposal follows below to the CSE Plus: CSE General Fund. 2008 salary will be based on the Coordinator Salary $48, D00 $48, 000 overall TOV wage increase policy, which is yet to be and Benefits determined Total CSE Funds: $798, 000 $850, 000 Other: TOV Parking: TOV Parking: For CSE Coordinator Use: meeting and event Blue Pass Blue Pass .attendance. A copy of the CSE's 2007 budget showin s ecific fu d' ll ti g p n ing a oca ons is attached. Proposal: The CSE suggests tying future allocations to an economic indicator with amultiplier/devisor. While recognizing that the sources of funding for the CSE and the VLMD are unrelated, but that the dollars generated by the VLMD tax reflect the overall economic health of the community and provide an indication of the expected revenues, the CSE proposes that the VLMD budget of the preceding year has a logical basis; since both groups are aligned in their purpose of stimulating the economy and enhancing the experiences of Vail's visitors. This would allow the CSE to begin the event funding process much earlier in the year and result in a longer lead time for the event promoters to plan their events- something for which they have been asking for years. It will also provide the CSE with a more realistic time frame in which to perform outreach activities for new vendors and events. In the event of funds being returned to the CSE budget after the initial allocations by event producers who have been unable to meet conditions placed on their allocations, event cancellations or other unexpected developments, the CSE will have more time to reallocate the funds to another, more viable event. Any money left in the budget at the end of the year would be returned to the General Fund. By way of example, the amount requested from Council shown above is approximately 42% of this year's VLMD budget. Thank you for your consideration. Commission on Special Events: 2007 Allocations 2007 Town Council Allocation: Event: TEVA Mountain Games Oktoberfest Spring Back to Vail Vail Film Festival Snow Daze America Days Farmers' Market Street Entertainment Gourmet on Gore Holidays in Vail Kick-It 3v3 Soccer The Session Bridge St. BBQ Vail Arts Festival Vail Lacrosse Shoot-out American Ski Classic Harvest Festival King of the Mtn Vollyball Taste of Vail. "Vail Village Mile" Vail Mardi Gras Vail Martial Arts Festival 2007 Dates: May 30-Jun 3 Sep 7- 9 (LH) and 14- 16 (VV) Apr 2- 15 Mar 29- Apr 1 Dec 3-16 4-Jul Jun 17- Sep 16 (Sundays) Jun 22- Sep 3 (11 weeks) Sep 1- 2 Dec 31 + OthE~r Dates TBD Aug 3- 5 Jan 11-14 23-Jun Aug 10- 12 Jun 27-Jul 4 Mar 21- 25 23-Sep Jun 15- 17 Apr 11- 15 22-Sep Feb 18-20 Oct 13-14 Total Event Allocations: Administrative Allocations: Office and Meeting Expenses TOTAL ALLOCATIONS: CSE Funds Remaining: $750,000 2007 CSE Funds Allocated: $90,000 $80,000 $65,000 $65, 000 $55,000 $50,000 $50,000 $50,000 $40,000 $35,000 $30,000 $26,000 $20,000 $17,500 $12,500 $10, 000 $10, 000 $10,000 $10,000 $5,000 $5,000 $5,000 $741,000 $3,500 $744,500 $5,500 CSE.sn CSE 2007 Allocations Updated: 6/27/2007 ~nwrroeuna COMMISION ON SPECIAL EVENTS MEMO: 2008 CSE Funding Request: Alternate Froposal* TO: Vail Town Council, Stan Zemler FROM: Sybill Navas, CSE Coordinator DATE: June 29, 2007 *ALTERNATE PROPOSAL: Prepared and submitted in accordance with the Town Manager's direction to all Town of Vail Departments to present a budget based on a 2.5% increase from 2007. Please note that the CSE does not support this proposal, per their direction given at the CSE meeting on June 26, 2007. CSE $UDGET: 2007 Actual 2008 Request Explanation: Total Event Funds: $746,500 $765,250 To be allocated for individual events per the annual CSE RFP process Office and Meeting $3, 500 $3, 500 No Change: includes $125 per month for home Expenses: office expense reimbursement Town Council Allocation to CSE: ,$750,000 5768,750 ~ S%Increase, in accordance with the TOV ' Manager s direction to all departments Plus: CSE $48, 000 $48, 000 General Fund. 2008 salary will be based on Coordinator Salary the overall TOV wage increase policy, which is and Benefits yet to be determined Total CSE Funds: $798, 000 $816, 750 Other: TOV Parking: TOV Parking: For CSE Coordinator Use: meeting and event Blue Pass Blue Pass attendance. A copy of the CSE's budget showing specific funding allocations made in 2007 is attached. Commission on Special Events: 2007 Allocations 2007 Town Council Allocation: Event: TEVA Mountain Games Oktoberfest Spring Back to Vail Vail Film Festival Snow Daze America Days Farmers' Market Street Entertainment Gourmet on Gore Holidays in Vail Kick-It 3v3 Soccer The Session Bridge St. BBQ Vail Arts Festival Vail Lacrosse Shoot-out American Ski Classic Harvest Festival King of the Mtn Vollyball Taste of Vail "Vail Village Mile" Vail Mardi Gras Vail Martial Arts Festival 2007 IDates: May 30-Jun 3 Sep 7- 9 (LH) and 14- 16 (W) Apr 2- 15 Mar 29-Apr 1 Dec 3- 16 4-Jul Jun 17- Sep 16 (Sundays) Jun 22- Sep 3~ (11 weeks) Sep 1- 2 Dec 31 + Qther Dates TBD Aug 3- 5 Jan 11-14 23tilun Aug 10- 12 Jun 27- Jut 4 Mar 21- 25 23-Sep Jun 15- 17 Apr 11- 15 22-Sep Feb 18-20 Oct 13-14 Total Event Allocations: Administrative Allocations: Office and Meeting Expenses TOTAL ALLOCATIONS: CSE Funds Remaining: $750,000 2007 CSE Funds Allocated: $90,000 $80, 000 $65, 000 $65,000 $55,000 $50, 000 $50,000 $50, 000 $40, 000 $35,000 $30,000 $26, 000 $20, 000 $17, 500 $12,500 $10, 000 $10,000 $10, 000 $10;000 $5,000 $5,000 $5,000 $741,000 $3,500 $744,500 $5,500 CSE.sn CSE 2007 Allocations Updated: 6/27/2007 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. June 29, 2007 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran, Manager of Budgets & Fin 1 Reporting 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479-2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Name of organization: ~r~G-L~ (,~~c..~z.~ ~ fil't_1~ ~~ ~~~Sa C~%¢'~ /0 ~ Contact ~_e_r_s_on: ~~ L C~~ ~ cam'`-~l ~N ~ ~~~ ~.1 e ~v~cv;~t~ Mailing address: `~7<S~ ~ ti r~~ ~~~ Telephone: ~f7 q - 2'332. E-mail ada~ess: Members and Titles of your gover g board: ~•4T` {-d,2c.~/ _ ~j- ~~ J~e,,,~ ~ T4 V Coc~,~ c. ~ ~ i 7U~ ~+.~ t~-s ~~~ ~Cl-~'~t /~-~ Tvrz-V~ ~~~0 i,~~11~~ Amo nt of contrib n requested: , ~~'~, ~? ~ Ito ~ '= ~~~F dT ~ ~ r'iZi. ~~ ~ c~ ~ Organization fiscal year-end: Are your books audited? ~~-S How will the contribution be used? How does your request support item 1C of the contribution polic ? ~; ,~.. _ ~~/ ~~ s ~ fur ~~~h ~~~V.k~~ (.cJ~-. CX-t ~t~5~`s'; 5 <'J ~-> T,P...~~-,.v c:~ ~-~~ c--i'b~,~s ro U v V 12. Who currently funds your organization (other government private donations, user fees etc.)? ~~il~rf-jib f Ci~S ~ ./1~~~,~/~~'-~IfJ~L ~O~-k~T~~~V ~ , 13. Organization's mission statement: (If more room is needed to answer questions, please use the back of this page:) 3 w t~ ^_ ~~ ~, ;k x w w w ,~.: V ,, s 0 ~. cam-, ., .,, ~~ ;_„ Vail Child Care Center Parent Handbook Po Box 1 goo 2099 North Frontage Road West Vail, Colorado 81657 p: 970-476- 1615 r:97o-476-1521 vailchildcare@hotmail.com Licensed by the State of Colorado, Division of Child Care Members of the Colorado Association for the Education of Yottn~ Children Qualistar Rated Program Revised December 2006 Purpose and PhilosoAhy Vail Child Care Center strives to provide a high quality child care program that meets the needs of the families of Eagle County: Provide a developmentally appropriate, discovery-learning environment that meets the needs of every child's healthy cognitive, language, motor, social; and emotional development. ~- Provide supportive parenting guidance to cvcry family enrolled in the center. Provide the Eagle Valley Business Community with a way to assure quality child care fac• their employees through the Business Partner Program. Vail Child Care Center uses the Creative Curriculum throughout our facility. i he basic foundation for this cun•iculmn method is that "children learn by doing." As #eachers, we support children in this hands-on Teaming by providintr encouragement, staging the environment, and providing ample opportunities for creative expression. Components of a quality program include: - the appropriateness of the program with regard to children's developmental stages, culture, individual development and characteristics responsiveness of the environment to children's and Family's individual needs and preferences the way in which staff interact with children and families the nature of the curriculum and how it is implemented %' the staff-child ratio acid quati6cations of the staff In ,tune ?006, the Vail Child Care Center went through the Qualistar Rating System. The Vail Child Care Center received a 3-star rating (out of 4 stars). A copy of our Early Learning Report can be obtained by visiting the Qualistar website at qualistar.org. The staff of the Vail Child Care Center will follow the Developmentally Appropriate Practice Guidelines developed by the National Association for tag~;•+~aney~ .d Lare Association 1~~i1 Child Care Center Statement of Activities Four Months Ended April 30, 2007 Operating Fund Revenues Fundraisers Tuition Income CCAP Contributions - TOV 8P Income -Eagle County BP Income - ERWSD 8P Income - TOV BP Income - VVMC Registration Fee Tuition Income -Infants . Tuition Income -Preschool Tuition Income -Toddlers Miscellaneous Total Revenues Expenses Personnel Expenses Administration Regular Hourly Bonus Pay Overtime Payroll Taxes Health Insurance Worker's Comp Insurance Retirement Benefit Expense Total Personnel Expenses Supplies 8 Equipment Office 8 Postage Operating Educational Cleaning Food Expense Office Equipment Maintenance i 2007 YTD YTD Percentage Proposed Budget Actual of Budget Budget 4/30/2007 4/30,_ /2007 Spent YTD 10,000 10,560 36,000 9,000 11,250 30,000 45,000 1, 500 54,054 102,750 59,200 31 Variance Favorable (Unfavorable) (2,644) (3, 520) 33,890 0 0 0 0 2,575 4,936 3,173 830 35 19,274. . ~ ~ ca+,c,u~ Month Month Variance Budget Actual Favorable 4/30/20Q7 4/30---/200? (Unfavorable) 833 216 (617; 880 (880, 3,000 (3,000) 750 750 p 938 938 0 2,500 2,500 0 3,750 3,750 0 125 75 (50} 4,504 5,400 8gg 8,563 8,589 26 4,933 4,705. . (228). 0 0 30,776 26,922 (3,854) 48,540 251,630 14,935 77 425 14,025 70 315 29% 910 3,734 3,520 214 500 , 154 , 28% 0% 7,110 19,356 18,316 1,040 4,000 23,307 1,231 7 171 1,073 8 286 27010 154 (7,055} 38 308 412 38 (104) 21,681 , 7,227 , 7 211 36% -33% (39} 1,793 2,087 {294) 3,998 ~ 1,333 , 1,710 43% 16 1 1,807 1,8$1 {74j 3,500 7 1,167 897 26% 270. 292 294 39 35 ,156 110,642 103,517 2g% 988 27 061 223 69 , 26,732 928 1,200 5,000 400 1,667 537 834 45% 1701 ( ) ~4 100 2,280 760 742 ° 33010 832 18 4 209 208 900 300 110 12% 190 190 75 607 (417) 1,500 425 500 268 1$°l0 232 125 90 37 (15) 142 0% 142 - 35 88 35 3,333 3,520 12,ooa 3,000 3,750 10,000 15,000 500 1$,017 34,250 19,733 0 123 103 689 45, 890 3,000 3,750 10,000 15,000 3,075 22, 953' 37,423 20, 563 35 1 7010 0% 127% 33% 33% 33°fo 33% 205% 42% 36°!0 35010 Eac~ts Vallr 'hiid Care Association .Vail Child f.~are Center Statement of Activities Four Months Ended April 3a, 20a7 Parent Activities Educational Equipment Playground Equipment Office Equipment Total Supplies & Equipment Purchased Services Membership Dues & Subscriptions licenses & Fees Staff Recruiting & Visas Telephone Internet Expense Common Area Maintenance Insurance - D ~ O Insurance-liability 8 Property Maintenance Expense Snow Removal Cleaning Services Credit Card Fees Bookkeeping Bank Service Charge Kees Gonsulting Total Purchased Services Staff Support Staff Development TravellMileage Staff Activities Total Staff Support Other Bad Debt Expense Total Other Expense TOTAt_ EXPENSES Net Income (Loss) From Operations G a ~.._/~ .~~ ~ 2007 YTD YTD Percentage Variance Month Month Variance . Proposed Budge# Actuat of Budget Favorable Budget Actual Favorable Bud~,et 4130120x7 413012Qa7 Sent YTD Unfavorable} 4/3012aa7 4J3~ ~Unfavorablel 0 a x x o a x x a a 5aa 167 0% 167 42 42 x o a o a 11,805 3,935 2,491 21% 1,444 984 943 41 350 117 151 43°,'0 (34} 29 116 {87) 150 5fl 16 1 x°lo 35 13 15 {3) 90a 3Q0 162 18°/0 13$ 75 109 {26) 1,800 500 373 25% 127 125. 126 {1 } 540 1$0 309 57% {129) 45 51 {6) $,aaa 2,667 a°lo 2,667 667 667 558 186 836 95x% {65x) 47 279 {232) 1,985 662 949 4t3% {2$7) 165 165 0 0 366 (366} a 6S (65) 6aa 2aa a~i° 2oa 5a . 5a 1,$40 600 0°fo bat? 15a 15a 0 a 470 {470) 0 41 {41) 10,09a 3,363 5,250 52°fo (1,887) 841 73 768 0 0 35 {35) p 0 a a a 0 a 26,473 8,824 $,917 34°l0 {92 2,206 $66 _ 1,3~x 2,30a .767 500 22°~ 266 192 160 32 500 167 13 3% 153 42 42 4x0 133 a% 133 33 33 3,2aa 1,x67 514 16°l0 553 267 16a 107 a 0 0 0 a x p a o a ~ 398,634 124,468 115,438 29%a 2,$93 31,11? 28,701 2,416 29,324 1,365 46,94a 48,305 341 1,779 1,437 ca~~v Nagle Vallr ^hild Care Association + tli3iller. Rani;:.._.;hild Care Center ~ ; . 51~~t;~t Statement of Activities ~~ ~.... Faur.Months Ended April 34, 2447 2407 Proposed YTD Budget YTa Actual Percentage of Budget Variance Favor bl Month Operating Fund _ Budget 4/3412047 4i34____~__/24p7 SQe~ a e (Unfavorable) Budget 413pf2p47 Actual 4130---. /2pp7 avorable .~n fav~rabiel Revenues Donation Eagle County ~r~~~` C' 45 404 ~~ _ Fundraisers 15,444 4 2 474 0% (15,004) 3,750 {3,754; Interest Income 0 , 95 2,074 0 271 271 Tuition Income CCAP 24,286 6,762 5 591 280 95 0 25 25 Contributions - TOV 4,444 1,333 , 6 034 0 151 / {i,171} 1,691 1,764 7p BP Income -Eagle County 28 254 9,417 , 4 431 0 16°f 4,697 333 (333} BP Income -Slifer BP Income - TOV 45,404 15,444 , 15,044 o 33°l0 {4,985} 4 2,354 3 750 2,875 521 BP Income - WMC 10,404 54 625 3,333 16 875 3,333 1 33°~ 0 , . 833 3,754 833 p 4 8P Income - RA Nelson , 11,254 , 3,754. 5,044 3 754 34°l0 ° 331 (1,875} 4,219 3,754 {4+59} Registration Fee Tuition Income -Infants 2,544 157 750 833 5 , 4,844 0 192°!0 4 3,967 938 248 938 340 4 Tuition tncome - Preschool , . 224,940 2,583 74 967 60,555 78 975 38°l0 3 ° 7,972 13,146 15,244 g2 2,494 Tuition Income -Toddlers 121,354 , 44,454 , 38 129 5 !0 39°l 4,448 ~ 18.742 24,527 5,785 Miscellaneous 4 , 183 0 {2,321? 14,113 9,040 {1,073) To#al Revenues 724,811 244,344 237,946 33°l0 163 2 358 4 60 476 26 26 Expenses , 63,335 3,259 Personnel Expenses Administration Re ular Hourl 9 Y 114,920 465 924 35,360 143 364 30, 183 1 26°fo 5,177 8,844 7,520 1 324 Bonus Pay , 640 , 185 34,374 1 450 28°/a 175% 12,986 35,844 31,592 , 4,24a Overtime Payroll Taxes 4,040 1,231 , 2,122 53% (865} ($91} 46 308 0 46 .Health Insurance 44,786 .35 818 13,784 11 839 15,930 36% (2,154} 3,445 619 3,727 {311} €282} Worker`s Comp Insurance , 4,856 , 1 619 12,147 1 784 34o1Q (207} 2,885 2,611 74 Retirement Benefit Expense 10,040 , 3,333 , 483 37% 5% {175} 445 650 {245} Total Personnel Expenses 684 944 214,847 194 483 29°f 2x850 833 120 713 Supplies & Equipment ... , o 16,724 52,742 47,138 5,5fi3 Office 8 Postage Operating 3,6flfl 1,240 1,350 37°l0 (154) 304 331 Educational 7 504 , 3 204 2, 504 1067 1,145 15°~ 1, 395: 625 144 (31 } 485 Cleaning , 5,440 1,667 1,587 776 54% 16of {524} 267 427 (164} Food Expense 1,820 640 93$ 4 49°! 894 417 394 22 Office Equipment Maintenance 500 167 115 0 0 (252} 142 406 (246} 23 !0 ea ~ayic va~ic•• ~.imu t,.dta naav~ictiv~a iviiller Ran~~ :hild Care Center Statement of Activities Four Months Ended Apri! 30, 2007 Parent Activities Educational Equipment Playground Equipment Office Equipment Tota) Supplies & Equipment Purchased Services Membership Dues ~ Subscriptions Licenses & Fees Staff Recruiting 8~ Visas Telephone Internet Expense Common Area Maintenance lnsurance - p & O lnsurance-Liability 8 Property Lake Creek Rent Maintenance Expense Snaw Removal Cleaning Services Credit Gard Fees Bookkeeping Bank Service Charge Fees Consulting Tata! Purchased Services Staff Support Staff Development TraveUMileage Staff Activities Total Staff Support Other Bad Debt Expense Tota! Other Expense TOTAL EXPENSES Net Income (Loss} From Operations ~~~' 2007 YTD Proposed Budget Budget 4/30/2007 ~ 0 0 0 500 167 0 0 YTD Percentage Variance Actual of Budget Favarabie 4/30/2007 S en YTD ~Unfav 0 0 0°l° 167 0 5,$71 Z6°I° 1.638 Month Month Variance Budget Actuai Favarabie 4I30! 07 4/30____C2007 Unfavoreblel ~ a 0 0 42 42 0 0 1,852 1,699 152 300 150 1011 151 50°I° (51} 25 116 1,U00 50 333 15 654 10°l0 65% 35 X321 } 13 83 15 2,700 900 499 18% 2 30 139 360 120 314 $7°.'0 194 ~ } 30 86 0 0 4 0 558 186 558 100% (372} 47 2,585 862 1,024 40°10 (163} 215 75 0 0 0 0 0 0 0 86 (86) 0 100 33 0% 33 8 0 0 0 0 4,000 11 000 1,333 3 667 2,174 54°1° ° {841 } 333 28S , 0 , 5,586 51 la (1,919} 917 133 0 45 ~ (45} 0 10 _ 22 753 0 7 584 _ , , 11,107 49°l, 3,522 1,896 893 4,500 1,500 1,22A 27°f° 280 375 911 750 250 121 16°10 129 63 57 500 167 0°l0 167 42 5,750 1,917 1,340 23°f0 576.18 479 968 0 19 0 a Q 19 0 0 _ 731,623 227,715. 212,420 29% 15,314 56,929 50,699 10,713 12,589 25,526 12,937 3,147 12,636 (91 } ~3} 53 86 {56} 47 140 0 0 8 44 784 {10} 0 1 {536} 5 42 0 Eag" 31iay Child Care Association CONi~,I~IED Statement of Activities Four Months Ended April 30, 2007 2007 Proposed gu~d e t Operating Fund ~ Revenues Donations 0 Donation Eagle County 45 000 Grants 0 Fundraisers 10 000 Interest {ncome 0 Tuition Income CCAP 30 846 Contributions - TOV , 40 000 BP !ncome -Eagle County 37 250 8P income - ERWSD , 11,250 BP income -Slifer 45 000 t3P income - TOV , 40 000 BP Income - WMC , y5 025 BP lnoome - RA Nelson 11,250 Registration Fee 4 000 Tuition Income -Infants 211,800 Tuition Income -Preschool 3:27 650 Tuition Income -Toddlers , 18D,550 Miscellaneous Totat Revenues , „~„ .,..~ Expenses Personnel Expenses Administration Regular Hourly Bonus Pay Overtime Payroll Taxes Health Insurance Worker's Gamp Insurance Retirement 8enefrt Expense Tota! Personnel Expenses Supplies & Equipment 3 ~•` ~ C,nq1201 `~ ~~ YTD Budget rTD Ac#uat Percentage of Budget Variance Favor bl Month Month Variance 4/30, 12007 413 /2007 Saent YTD a e ftlnfa_ vorabie) Bud et 4130 12007 413 0! 007 Favorable ^ _,,,- 2 tUnfa______ vorabie) 0 15,OO 0 0 0 Q°lo 0 {15,000) p 3 750 0 fl fl 0 , (3,750) 3,333 2,763 28°!0 (570} 0 833 0 487 0 0 10,282 95 .5,591 18°l0 95 ) 0 25 {346) 25 13,333 51,920 130°fo 38,587 3 333 1,760 (811} 12 417 3 350 7,431 2fl°l0 (4,985} , 3,104 0 3 625 {3,333) 521 , 15,A00 3,750 15 000 0 33/0 33°l 0 938 , 93$ 0 13,333 , 13,333 0 33% (} 0 3'750 3,750 fl 3.1,875 30,000 31°Jo (1.875) 3,333 7,869 3,333 7 500 {) 3,750 3,750 33°l0 0 938 , gag (469) 1,333 70,600 7,875 83 508 197010 39°l 6,542 333 375 0 42 109,217 , 116,398 0 36°l0 12,908 '7 1$1 17,650 20,640 2,990 60,183 58,692 33°l0 , {1,492) 27,304 15 046 33,115 1 5,811 0 218 218 , 0 3.745 (1,301} 363,407 400,324 37010 36,917 90,852 26 90.257 26 r~~K1 163,460 50,295 4A,208 27°l0 6 087 717,550 220,785. 200,689 28°~ , 20 095 1,100 338 1,0513 95°l0 , {712) 8,000 2,462 ~ 3,195 40°!0 (733) 6$,093 20,952 24,216 36% {3 264) 57,498 19,166 19,357 34°l0 , {191): 8,854 2,951 3,504 40% (553) 13,500 1~0l1GL~ 4,500 .,... •.., 1,380 _. 10°l0 ; 3,1201 Office & Postage Operating 4,801? 1,600 1,887 ° Educational 12,500 4,167 1,939 16% Gleaning 5,480 1,827 2,328 420 Food Expense 5,900 1,967 886 15°l0 Office Equipment Maintenance 3,420 925 1,140 1,206 35% 308 116 12°~ 12,574 11,040 1,534 55,196 49,909 5,2$6 85 0 135 615 1,030 {415) 5,238 5,8 i 3 (576} 4,792 4,792 (0} 738 944 {2pg) 1,125 343 782 80,362. 73.871 6,491 {287) 400 331 Bg 2,228 1,042 349 692 {502} 457 1,034 (577) 1,081 492 484 7 {66} 285 443 (158) 193 77 0 77 -~ ~ .~ -...~J .~....-. ~.... ...~~........... CQMBINEC~ Statement of Ac#ivities ,, ~~ ~ j ,.,_,,, , Four Months Ended April 30, 2007 . 2007 Proposed YTD Budget YTD Actual Percentage of Bud et Variance F bl Month Month Variance Parent Activities _ Bu, d~et_ 413U/2007 4/30/2607 g SAentYTp avora e {Unfavorable Budget 413Q/2007 Actual 413fl124i17 Favorable ~Ur~favorable) Educational Equipment fl 0 fl 0 0 0 0 0 0 0 Playground Equipment 1,0Q0 333 0 0°l 0 0 0 p Office Equipment 0 0 0 0 333 83 fl 83 Tota! Su li 8 E i 0 6 fl 0 pp es qu pment 34 025 11 343 , , 8,362 250 2 980 2 635 Purchased Services , , 2,542 194 Membership Dues 8~ Subscriptions 650 217 302 46°~ t.icenses ~ Fees 300 1 DO 30 10°l {85} 54 232 {178} Staff Recruiting $ Visas 1 960 J 633 816 0 43°l0 70 (183} 25 1 30 {5} Tele hone p Internet Expense 4,200 1,400 872 21°l° 528 58 350 131 264 28. 86 Common Area Maintenance 960 8 006 306 2 667 623 0 69°l° ° {323} 75 136 {61} Insurance - D & O , 1,116 , 372 1,394 0 I° 125°l0 2,667 {1 022} 667 9 0 667 Insurance-Liability 8 Property L 4,570 1,523 1,973 43°I° , {450} 3 381 278 {186) ake Creek Rent 0 fl 0 75 306 Maintenance Expense ~ 0 0 0 0 0 0 Snow Removat 700 233 452 0 Oo/ (452) 0 65 {fi5} Cleaning Services 1 800 600 0 fl 0°l 233 58 0 58 Credit Card Fees B 4,000 1,333 2,644 0 66% 60fl {1 311} 150 333 0 150 ookkeeping Bank Service Charge Fees 21,090 0 7,030 10,$36 51°l° , {3,806) 1,758 330 206 3 1 552 Consulting 0 fl 0 80 (80} fl 10 {'10) Total Purchased Services 49 226 16 409 0 2 ° fl 0 . , , 0,023 41 ~ 3 615 4 102 _ . ............1 Staff Support , , ,759 2,343 Staff Development Travel/Mileage 8,800 1 250 2,267 1,720 25°l0 546 567 1,071 {5t34} Staff Activities , 900 417 300 134 0 11 °lo ° 282 104 57 47 Total Staff Support 8 850 2 983 1 85 0 lv ° 300 75 0 75 , , , 4 21 ~ 1 129 746 3 2 Other , ,1 8 383 Bad Debt Expense 0 0 19 Total Qther Expense 0 0 1 9 19 0 0 0 8. 7 -18.97 0 0 0 TOTAt_ EXPENSES 1 130 257 352 185 327 ° , , , ,$39 29 l0 24,344 88,046 79,400 e,5~6 Net Income (Loss) From Operations 40,036 11,222 72 484 , 51,263 2,8fl8 10,857 8,051 s3 PM Eagle Valley Child Care Association Dane/o7 Balance Sheet Accrual Basis As of April 30, 2007 ASSETS Apr 30, 07 Current Assets Checking/Savings 1000 • Cash Accounts 1002 • Checking- Miller Ranch Total 1000 • Cash Accounts 157,791.95 1010 • Petty Cash 91.95 1011 • Pty Cash- Vail Ctr Total 1010 • Petty Cash _ 5?~58 Total Checking/Savings 52.58 Accounts Receivable 157,844.53 1200 • Accounts Receivable 1201 • AIR- Vail Center 1202 • A/R- Miller Ranch 17.267.59 Total 1200 • Accounts Receivable -----15 Total Accounts Receivable 33,661.74 Other Current Assets 33,661.74 1300 • Payroll Advances 1301 • PR Advs- Vail Center 1302 • PR Advs-Miller Ranch 90•~ Tota11300 • Payroll Advances -_ 655.56 Total Other Current Assets 765.56 Total Current Assets 765.56 Fixed Assets 192,271.83 1910 • Improvements 1911 ' Imprvmnts- Vail Center Total 1910 • Improvements 8'935'94 Total Fixed Assets 8,935.94 TOTAL ASSETS 8,935.94 LIABILITIES 8 EQUITY 201,207.77 Liabilities Current Liabilities Credit Cards 20b0 • VISA Total Credit Cards -129.03 Other Current Liabilities -129.03 2080 • Vail o/s Bank Items 2100 • Payroll Liabilities 4.564.13 2102 • FICA Withholding 2100 • Payroll Liabilities -Other -0.02 Tota12100 • Payroll Liabilities ~_ 62.85 2200 • FP Parent Payabie•Vail Center -62 87 2202 • FP Payable VC- Eagle County 2203 • FP Payable VC-Eagle River WS 320.00 2206 • FP Payable VC-Slifer 9,031.00 2208 • FP Payable VC- TOV 6,539.00 2208 • FP Payable VC- WMC 22,708.00 Total 2200 • FP Parent Payable-Vail Center 24,699.24. 2300 • FP Parent Payable-Miller Ranch ,297.24 2306 • FP Payable MR• Slifer 2308 • FP Payable MR- TOV 20,972.64 4,784.50 Page 1 :li3 PM Eagle Valley Child Care Association oensr07 Balance Sheet Accrual Basis AS of April 30, 2007 Apr 30, 07 2308 • FP Payable MR-WMC 25,674.00 Total 2300 • FP Parent Payable-Miller Ranch _ 2600 • Deferred Revenue-Vail Center 51,431.14 2602 • Defrd Rev VC-Eagle County 2b03 • Defrd Rev VC- ERWSD 1 500 00 2li06 • Defrd Rev VC- TOV 1,875.00 2508 • Defrd Rev VC-WMC 5000 ~ 7500 ~ Tota12600 • Deferred Revenue-Vail Center 2800 • Deferred Revenue- Miller Ranch 15,875.00 2602 • Defrd Rev MR- Egl Cty 2808 • Defrd Rev MR-Slifer 5,750.00 2808 • Defrd Rev MR- TOV 7500 ~ 2608 • Detrd Rev MR-WMC 1 666 66 2610 • Defrd Rev MR- RA Nelson 7 500 00 Total 2800 • Deferred Revenue- Miller Ranch 1 875 00 - - _-- 24,291.66 Total Other Current Liabilities -.-- 159,396.30 Total Current Liabilities 159,267.27 Total Liabilities Equity 159,267.27 3800 • Retained Earnings 3801 • RE-Vail Center 455.92 3902 • RE- Miller Ranch -33,026.09 Net Income 2,048.16 Total Equity 72'462'51 41,940.50 TOTAL LIABILITIES 8 EQUITY 201,207.77 Page 2 Application for Town of Vail Funding Fiscal year 2008 1. Name of Organization - Vail Valley Exchange 2. Contact Person -Chip Domke 3. Mailing Address -PO Box 1431 Vail, CO 81658 4. Telephone - 970-476-4464 5. E-Mail Address - wex~~wex.org 6. Members and Titles of your governing board: Scott O'Connell -President Merv Lapin- Treasurer Kim Newbury Cory Swisher Doug Wooltidge 7. Amount of contribution requested: $10,000 (Ten Thousand Dollars) 8. Organization fiscal year-end -Calendar Fiscal Year 9. Are your books audited? Books are not audited 10. How will the contribution be used? -The contribution will be used to pay: administrative costs, airfare to and from Australia and $500 stipend for two students from Vail; 2-$1000 scholarships for the Vail Youth Recognition Award and travel to San Moritz as we re-introduce our selves as their sister city. 11. How does your request support item 1C of the contribution policy? - Vail Valley Exchange was the driving force behind the Town of Vail Transportation's successful partnership with Mt. Bullet and the southern hemisphere off season bus driver program. In 1999, Vail Valley Exchange processed 88 Visas for the Town of Vail, Vail Resorts, Town of Avon and Eagle County (ECO Transport) This program has provided Town of Vail, Vail Resorts etc. top quality employees, with resort operations backgrounds. Additionally; Vail Valley Exchange provides the administrative support for the Vail Youth Recognirion and the Vail Youth Ambassador Programs. These programs focus on 11~ grade students and provide an exchange between our two countries each winter season. This allows cultural enrichment as well as work experience that benefits the town and resort, by providing young energetic individuals and sending our local students to experience another resort, country and culture. Whether it is the student returning to Vail or to Australia, they bring a new understanding of the world around then and are changed by the educational and cultural opportunities they have been provided. The town has had a long standing sister city relationship with San Moritz that we would like to rekindle as well for all the same reasons. All of these aspects of the program mirror the Town of Vail Mission Statement. Vail Valley Exchange provides a focused, well managed, marketing, recruiting and cultural exchange service for the Town of Vail. 12. Who currently funds your program? - Since 1999 The Vail Valley Exchange has received funding from Town of Vail Vail Resorts Town of Avon Eagle County And many private businesses. 14. Organization's mission statement. "It's about people -Creating and Growing, mutually beneficial relationships between Vail's sister cities in Australia, Switzerland and beyond." 4:zo PM Vail Valley Exchange 07/18/07 cash Basis Profit & Loss Budget Vs. Actual January through December 2008 Budget Ordinary Income/Expense Income 4010 • Interest -Bank 180.00 4030 • Contributions Income 10,000.00 Total Income 10,180.00 Expense 6120 • Bank Service Charges 24.00 6170 • Equipment Rental 0.00 6180 • Insurance 1,000.00 6250 • Postage and Delivery 0.00 6270 • Professional Fees 6650 • Accounting 600.00 6270 • Professional Fees -Other 0.00 Total 6270 • Professional Fees ~~ 600.00 6300 • Repairs ' 6320 • Computer Repairs 0.00 Total 6300 • Repairs 0.00 6340 • Telephone 300.00 6350 • Travel $ Ent Student Travel 4,000.00 Travel Stipend- Student 1,000.00 6360 • Entertainment 1,500.00 6370 • Meals 0.00 6380 • Travel 2,000.00 Total 6350 • Travel & Ent i 8,500.00 6450 • Contract Labor 500.00 6550 •Office Supplies 0.00 6770 • Supplies 6780 • Marketing WebDevelopment 200.00 6780 • Marketing =Other 100.00 Total 6780 • Marketing ~o 300.00 ~~ Total 6770 • Supplies 300.00 Total Expense 11,224.00 Net Ordinary Income -1,044.00 Net Income -1,044.00 Page 1 of 7 a:2a PM Vail Valley Exchange 07/18/07 Cash Basis Balance Sheet As of July 31, 2007 ASSETS Current Assets . Checking/Savings 1000 • FirstBank 2295017009 1001 • FirstBank Money Market Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Equity 1110 • Retained Earnings 3000 • Opening Bal Equity Net Income Total Equity TOTAL LIABILITIES 8: EQUITY Jul 31, 07 3,310.75 13,350.38 16,661.13 16,661.13 16,661.13 -4,750.73 21,760.26 -348.40 16,661.13 16,661.13 Page 1 of 1 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. June 29, 2007 by 5:00 P.M... You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran, Manager of Budgets & Fin 1 Reporting 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479-2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: MEET THE WILDERNESS 2. Contact person: Rick Bernstein, Director of Development 3. Mailing address: P.O. Box 4359 Edwards, CO 81632 4. Telephone: 970-926-9376 5. E-mail address: Rick@meetthewilderness.org 6. Members and Titles of your governing board: Executive Director Dave Plain Board Chair Mike Beltracchi Vice Chair Sarah Jardis Secretary Bob Kippola Treasurer David Portman Board Member Mary Burke Board Member Lee Johnston Board Member Fr. Ken Fleck Board Member Jeff Apps Board Member Rich Siegal Board Member Lori Hixon Board Member & Organization Founder Jim Himmes 7. Amount of contribution requested: $12,040.00' 8. Organization fiscal year-end: December 31 9. Are your books audited? Yes, every three yeazs (reviewed every year) 10. How will the contribution be used? To help fund the following programs: Day Hike to Camp Hale conducted on a weekly basis; Traveling Teams Challenge Course brought to locations in the Vail Valley; rock climbing; A 3-day/3 ;night wilderness trip for eighth graders. The activities conducted by Meet The Wilderness will serve 6s', 7~, and 8~ graders throughout Vail valley. Currently we work with kids fro'.m Vail, West Vail, Vail Mt. School, and many other schools. 3 11. How does your request support item 1C of the contribution policy? In order to be the premier mountain resort community, we're committed to providing citizens and guests with a superior level of envirmrmentally-sensitive services and an abundance of recreational, educational, and cultural opportunities. Your mission is served directly through our programming. Meet The Wilderness provides a superior level of environmentally-sensitive services including, recreational and educational programs. The programs that we will be offering to youth in Vail will directly address these points. "When I am in a difficult situation, I wil! try to remember the hardest day on this trip and I am sure that I am going to try my best because I CAN DD IT" Many of the teens from inner city organizations in Chicago came to Colorado and returned home making comments like the one above. Based on our preliminary questionnaire and exit evaluation, our statistics show that, Over 90% said they learned about low impact camping and the environment. More than 90% said they learned about teamwork, tackling challenges, cooperating and responsibility. Between 80 and 90% said they learned about communication and trusting others. Statistics show that kids who are neglected, abused, and have low self esteem are the ones most prone to find acceptance in gangs, drugs, alcohol, and other illegal activities. At Meet the Wilderness, our goal is to re- enfranchise these kids by providing them incredible opportunities to Win in the Wilderness. By being successful through our varied activities, we see self esteem soar, connection with the other kids improve, leadership skills evolve, and a sense of thorough enjoyment occur. Meet the Wilderness is an awe inspiring experience that these kids hold onto for the rest of their lives. Meet the Wilderness was founded in 1974 specifically to support the education of inner city Chicago youth by providing character-building wilderness adventures in Colorado. Over the past 34years our programming has expanded to provide services to kids in Summit County, Eagle County, metro-Denver, Minneapolis, Fargo, North Dakota, and we still serve inner city kids from Chicago. But through our growth we have consistently offered programs that speak to the specific needs of the kids we are serving by staying true to our mission... to teach life skills by providing adventure education programs to underserved and at-risk youth groups. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The E.J. Logan Foundation $15,000 TGYS $10,000 Vail Valley Cares $10,000 The Denver Foundation $10,000 Siragusa Foundation, (Chicago) $6,500 United Way of Eagle River Valley $5,000 Vail Valley Foundation $5,000 Anschutz $5,000 Eagle River Foundation $5,000 Regina Coeli, (Chicago) $2,500 Donors $5,000 and above Logan Hickey, Erica Hickey, Mr. & Mrs. Rick Renaud Donors $1,000-$4,999 Mr. Alan Benjamin, Mr. & Mrs. Larry Benway, Mr. & Mrs. Dick Burke, Ms. Mary Burke, Mr. & Mrs. John Cockayne, Mr. & Mrs. Paul Cox, East West Partners, Mr. Thomas Ehrsam, Fitz & Gaylord Landscaping, Mr. & Mrs. Kent Erikson, Mr. & Mrs. Patrick Gallagher, Mr. & Mrs. Samuel Gary, Mr. Robert Gallegos, Mr. & Mrs. George Gillett, Ms. Jeannine Hallenbeck Ms. Joan Himmes, Ms. Charlene M. Keane, Mr.& Mrs. James Lentino, Mr. Paul Reinarz Mr. Barry McRaith, Mr. James Moser, Mr. Richard Nelson, Mr. Eddie Quinn, Mr. Rob Sperberg Slifer Smith and Frampton, Wahnart, Wells Fargo Bank 13. Organization's mission statement: (If more room is needed to answer questions, please use the back of this page.) Mission of Meet The Wilderness: Meet The Wilderness teaches life skills by providing adventure education programs to youth groups. Our programs instill trust, self-discipline, self-esteem, teamwork, communication skills, leadership qualities and confidence in their abilities to meet unique life challenges, actively engage in their community and gain an appreciation of the natural environment. Goals of Meet The Wilderness: To insure youth participation and success in a range of activities within a safe and healthy environment. To provide a wide range of programming for local Eagle County and Summit County youth To maintain a focus on underprivilegedand at risk youth while making programming available to all segments of the population. To hire staff who are positive role models, leaders and exhibit strong social values To provide a variety of programming and wilderness experiences that challenge and educate youth groups. To foster the development of a dynamic association of alumni and friends dedicated to vigorously supporting the long-term best interests of Meet The Wilderness. 5 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: Tan. -Dec. 2006 ) Assets: Current Assests $ Checking $ 3,948.00 Savings $ 57,421.00 Alpine Bank CD $10,753.00 Total Checking and Savings $ 72,122.00 Accounts Receivable $38,764.00 Other Current Assets $ 3,170.00 Total Current Assets $114,056.00 Fixed Assets: $ 17,031.00 Total Assets 131088.00 Liabilities & Equity $ 937.00 Payroll Liabilities $ 1,598.00 Total Equity $128,553.00 Total Liabilities $ Assets 131088.00 Total Assets $ 131,088.00 Total Liabilities: $ 131,088.00 6 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: (List by funding source) Earned Income for fee based Programming $119,500.00 Retail sales $ 3,300.00 Individual Contributions $85,000.00 Grants from Foundations $100,000.00 Corporate, Church, Civic $ 15,500.00 Special Event Income $ 30,000.00 Interest & Misc. Income $ 3,000.00 Grand Total Income $356,300.00 Expenses: Total Wages $210,000.00 Total Benefits $ 12,845.00 Total Payroll Taxes $ 16,195.00 Contract Labor $ 750.00 Wilderness Trips Food $ 12,500.00 Supplies $ 2,375.00 Equipment $ 5,350.00 Transportation $ 10,500.(10 Hut & Land Use Fees $ 3,500.00 Administrative Expenses Professional Fees $ 7,970.00 Marketing $ 11,000.00 Fundraising Events $ 2,000.00 Fundraising Expenses $ 3,200.00 Office Supplies $ 10,500.00 Facility Rental. $ 15,000.00 Facility Utilities $ 1,000.00 Repair & Maintenance $ 1,400.00 Insurance $ 14,950.00 Retail items Purchased $ 450.00 Capital Reserve Transfer $ 10,000.00 Total Expenses $ 351,485.00 Total Revenue $ 356.300.00 Total Revenue Minus Expense $ 4,815.00 7 Pro rosed Pro'ect Bud et for Town of Vail Adventure Club 2008 ADVENTURE CLUB- Outdoor Livin Skills March Thursda Frida 40 kids $60.00/kid 2,400.00 Over Ni t Pro am at Cam Hale Rock Climb on Frida 40 kids $20.00/kid 800.00 Total Cost for March 3,200.00 A ri140 kids $25.00/kid 1,000.00 Outdoor Livin Skills rimer Location/Activi - 1-da Hike or classroom fun Total Cost for AQril 1,000.00 Ma 40 kids $25.00/kid 1,000.00 Environmental Concerns Location/Activi 1-da Hike or classroom Total Cost for Ma 1,000.00 Se tember 40 kids $25.00/kid 1,000.00 Food/Water Location/Activi -Hike or classroom Total Cost for Se tember 1,000.00 October 40 kids $25.00/kid 1,000.00 Shelters Location/Activi -Snowshoein Snow shelter construction Total Cost for October 1,000.00 November 40 kids $25.00/kid 1,000.00 Orienteerin Location/Activi -Snowshoein Total Cost for November 1,000.00 December 40 kids $40.00/kid 1,000.00 Fire Buildin Location/Activi -Fire De t. or rivate land Total Cost for December 7,000.00 Januar 40 kids $200.00/kid 8,000.00 2-tri s 20 kids er tri Over ni t Hut Tri Review of eve in ! Total Cost for Janua 8,000.00 TOTAL COST OF 8~ESSION PROGRAM TOTAL 40+ KIDS 17,200.00 Tuition fee re wired from arent 30% of overall cost 5,160.00 Total re west from Town of Vail 12,040.00 J APPLICATION FOR TOWN OF VAIL FUNDING Date: June, 2007 Name of Organization: The Resource Center of Eagle County Contact Person: Bev Christiansan- Executive Director 455 Nottingham Ranch Road P.O. Box 2558 Avon, CO. 81620 Phone: 970-949-7097 E-mail bey @ resourcecenter-ec.org Board Members: See Attachment A Amount requested: 12 000.00 Fiscal Year =Calendar Year Audits: Annually by McMahon & Associates How will the contribution be used? These funds will be used to support kids and families through our Advocates A ag inst Assault, Freedom Ranch Safehouse, and our Transitional Housing Program. The Advocates Pro rg am operates a 24 hour per day crisis hotline, with support groups for women and teenage girls, advocacy, crisis intervention, and professional counseling. In addition_Freedom Ranch Safehouse, is a home where victims of Domestic Violence can sta fY or up to 45 days where they can feel safe and receive counseling when needed. Survivors needing longer term care can then be placed in Transitional Housing where they can stay for up to two years, b~pa ing 0 to 30% of the rent.. Theproposed pro rg_ams for funding include continued growth and expansion of our support groups as well as a portion of the costs to operate the shelter at Freedom Ranch. The need for our resources continues to be stretched as the population of the valley continues to grow: Eagle County is proiected at over 57,000 residents by the year 2010, and during the winter months that figure can double. Domestic Violence and Sexual Assault are not limited to low income families, these crimes encompass all economic classes. According to a recent study by the National Violence Against Women, nearly 25% of American women have been raped orphvsically assaulted by a current or former spouse, cohabiting_partner or date at some time in there lives. Equally as distressing, three million children witness their mothers being subjected to violence each year. How does your Request support item 1C of the contribution Policy? All of these programs aze currently offered to the Town of Vail residents. Sexual Assault and Domestic Violence has no boundazies or limits, many of our hot line calls for help come from the visitors of the Vail Valley, we az~ committed to strengthening the community we live in, so that the entire resort experience is memorable and encourages the return of our visitors. Affluence and poverty often fosters Assault and Domestic Violence, we have both in this Valley, most of the time it is not seen, but never-the-less it must be addressed. Who currently funds your organization? We are currently funded by Federal, State, and local Grants, Private Donations and local Businesses. Our Mission Statement: Empower individuals and families to lead safe, productive lives throu advocacy crisis intervention and mentorine. Our Value Statement: We believe that intervention and education can help ,people discover positive alternatives in their lives. We have the resources, opportunity and obligation to implant positive change. Bev Christiansan Executive Director ~~~,~ The Resource Center Board of Directors Board of Directors Board Position Professional Position Susan Frampton President, Non-Profit Board Member, Advisory Board Chairman Former Elementary School Teacher Lawrence Pierce-Durance Vice-President Consulta~rt to Non-Profits Tony O'Rourke Treasurer Executive Director, Beaver Creek Resorts Vicky Gar,naey Secretary Travel Agent, Talbot Travel Lucinda Daly Board Member Volunteer Inga Causey Board Member Attorney-At-Law Cindy Clement Board Member Self-Empldyed, Owner of Venture Travel Center Craig Cormack Boasd.Member, Retired Businessman Susan Douglas Vicky Garnsey Lynn Gottlieb Stacey Halverson- Mengendoth Char Buddy Memors Advisory Committee Board Member Board Member Board Member Board Member Volunteer Travel Agent, Talbot Travel Professional Therapist Volunteer Community Fundraiser All Board Members can be contacted at (970) 949-7097 and mail can be address care of their name to The Resource Center P.O. Box 2558 Avon, ~ Colorado 81620 ~:::. mn . ~:;. . ~' r 2:42 PM osi2oro7 Accrual Basis The Resource Center Balance Sheet As of December 31, 2006 Dec 31, 08 ASSETS Current Assets Checking/Savings First Bank -Transitional Housin 700.00 10008 • Restricted Cash 823.00 1030 • First Bank CD 3,936.24 1040 • First Bank Checking 25,683.25 1065 • Wells Fargo Investment Account 5,213.76 Total Checking/Savings 36,356.25 Accounts Receivable 1200 • Accounts Receivable 64,207.10 - Total Accounts Receivable 64,207.10 Other Current Assets 1210 • Security Deposits from Trans Te 7,950.00 1215 • Allowance for Doubtful Accounts -25,126.73 1220 • AIR - Atenclo 2,126.08 1230 • AIR -Survivors 10,256.95 1235 • Employee Receivable 1,037.65 1245 • Pre-paid Expenses 4,125.60 Total Other Current Assets 369.55 Total Current Assets 100,932.90 Fixed Assets 1500 • Computers 10,925.36 1510.Offlce Equipment 5,774.78 1515 • Pagers 125.00 1525 • Leasehold imprv.- Freedom Ranch 46,138.00 1600 • Accum. Depreciation -38,077.63 Total Fixed Assets 24,885.51 TOTAL ASSETS 125,818.41 LIABILITIES & EQUITY Llablllties Current Liabilities Accounts Payable 2000 • Accounts Payable -561.05 Total Accounts Payable -561.05 Credit Cards 2010. 1st Bank Combined CC 477.78 Total Credit Cards 477.78 Other Current Liabilities 2120 • Payroll Liabilities 5,467.81 Total Other Current Liabilities 5.467.81 Total Current Liabilities 5,384.54 Long Term Liabilities 0.00 Total Llabllitles 5,384.54 Equity Equity unrestricted 70,856.00 2180 • Equity 62,948.25 30008. ~ Restricted Fund Balance 823.63 Net Income -14,194.01 Total Equity 120,433.87 TOTAL LIABILITIES & EQUITY 125,818.41 Page 1 6:49 PM os/15~m Accrual Besls Ordinary IncomelExpenae Income GrantB 4000 • Fundraising Income 4000 • Contributions Income 4040 • Eegle Combined Courts Total Income Gross ProtR Expense Credit Card Fees Groups Office Supplies Registration Fee Sefehouse Operating Coat Trenaltlonel Housing 6175 • Equipment Rental 6185•Insurence 6275 • Protesalonal Fees 6295 • Rent 6560 • Payroll Expenses 6670•Program Expense 6999 • Uncategorized Expenses Total Expense Net Ordinary Income Other Income/Ezpense Other Income Dividend Income 7015 • (merest Income Total Other Income Net Other Income Net Income The Resource Center Profit & Loss Budget vs. Actual January through May 2007 TRC TOTAL Jan -May 07 eu~e~ $ Over Budget Jen - Mey 07 Bu~ $ Over Budget ~ ~ ~~ 1,500.00 92,088.52 94,091.87 -2,005.15 9,832.80 17,000.00 -7,187.40 30,728.21 27,000.00 3,728.21 18,148.83 15,000.00 1,148.83 15,784.11 15,000.00 784.11 3,121.30 3,000.00 121.30 8,707.30 15,500.00 -8,792.70 30,600.53 35,000.00 -4,399.47 145,304.14 151,591.87 -6,287.53 30,600.53 35,000.00 -4,399.47 145,304.14 151,591.87 -6,287.53 281.87 250.00 31.87 309.87 250.00 59.87 13.29 4,288.13 7,250.00 -2,983.87 0.00 282.64 0.00 282.84 0.00 50.00 0.00 50.00 0.00 11,604.59 15,505.00 -3,900.41 0.00 18,357.25 11,415.00 4,942.25 799.82 825.00 174.82 799.82 1,000.00 -200.18 4,245.41 3,585.81 879.60 10,610.77 13,965.81 -3,355.04 1,483.34 1,500.00 -18.88 4,450.00 4,875.00 -425.00 1,048.12 1,050.00 -1.88 2,329.14 3,969.00 -1,839.88 22,084.24 19,290.00 2,774.24 120,412.89 121,179.09 -768.20 5,841.34 5,136.25 705.09 17,656.89 24,814.75 -6,957.86 981.87 2,988.39 0.00 2,986.39 38,759.10 31,417.08 5,342.04 192,098.38 204,023.65 -11,925.27 -6,158.57 3,582.84 -9,741.51 -46,794.24 -52,431.98 5,837.74 20.49 100.00 -79.51 20.49 100.00 -79.51 189.13 200.00 -10.87 189.13 200.00 -10.87 209.82 300.00 -90.38 209.82 300.00 -90.38 209.82 300.00 -90.38 209.82 300.00 -90.38 -5,848.95 3,882.94 -9,831.89 -46,564.82 -52,131.98 5,547.36 Page 2 of 2 ~~. Date: June, 2007 Name of Organization: The Resource Center-Buddy Mentors Contact Person: Narda Reigel -Director 455 Nottingham Ranch Road P.O. Box 2558 Avon CO. 81620 Phone: 970-949-7097 E-mail narda@ resourcecenter-ec.ora Board Members: See Attachment A Amount Requested: 10 000.00 Fiscal Year =Calendar Year Audits: Annually by McMahon & Associates How will the contribution be used? Your contribution will be used to support our ever expandingyouuth programs for the Vail Valley. Buddy Mentors provides one-on-one mentoring relationships with at risk youth in a safe environment. We are a community supported non-profit organization that provides Eagle County's voung_people with an educational and life-skills program that helps them overcome difficult family and community circumstances to achieve a better life and future. Time is spent building self-esteem and hel~ingtiyoung_people make better choices We focus on prevention: we work with students before serious problems interfere with their child development. Our program is directed in three major areas 1) one-on-one mentorine, where a child is matched with an adult to provide a positive role model in the youths life. 2) Our after school program which has expanded to nine elementary schools and three high schools, where take high school young adults and pair them up with an elementary student in supervised after school activities once per week 3) This will be our second year of the Treat Summer Camp this camp offers an array of leadership and character-building_pro~rams that help children learn important life-skills Buddy Mentors works in unison with public and private schools professional counselors parents, teachers, and youth to create positive relationships in an at-risk child's life to deter against drugs, alcohol, tobacco and to build self-esteem By working with the young_people of the valley, we hope to build a better and stronger community for the future of the Vail Valle How does your request support item 1C of the contribution policy? Strong Children: Our unique and effective pro rams gives children the tools they need to overcome the obstacles they have faced and one day become caringparents, defendable workers, and responsible members of our communitx Strom; Families: Parents and guardians understandin hg ardship have the chance to g_et back on their feet. Typically, parents with our help can create a positive, healthy, and stable family environment. Strong Communities: On a larger level, The Resource Center has filled hundreds of families with hope and promise, allowing them to rise above generational poverty, drugs, and violence. Our commitment is to make the Vail Vallev a stronger, more stable community, and to im rove the resort ex erience for our man visitors. Who currently funds your organization? Currently our funding comes from Federal, State and Local Grants, and Private Donations. Our Mission Statement: Empowering individuals and families to lead safe, productive lives throu advocacy crisis intervention and mentorine. Our Value Statement; We believe that intervention and education can help people discover positive alternatives in their lives. We have the resources opportunity and obligation to implement positive chance. NardaR_eigel~ \ Director The Resource Center Board of Directors Board of Directors Board Position Professional Position Susan Frampton President, Non-Profit Board Member, ` n""~`"~ Advisory Board Chairman Former Elementary School Teacher Lawrence Pierce-Durance Vice-President Consultant to Non-Profits Toay O'Rourke Treasurer Executive Director, Beaver Creek Resorts Vicky Garnsey Secretary Travel Agent, Talbot Travel Lucinda Daly Board Member Volunteer Inga Causey Board Member Attorney-At-Law Cindy Clement Board Member Self-Emplbyed, Owner of Venture Travel Center Craig Cormack BoardMember, Retired Businessman Chair Buddy Mentors Advisory Committee Susan Douglas Board Member Volunteer Vicky Garnsey Board Member Travel Agent, Talbot Travel Lynn Gottlieb Board Member Professional Therapist Stacey Halverson- Mengendoth Board Member Volunteer Community Fundraiser •.b,. All Board Members can be contacted at (970) 949-7097 and mail can be address care of their name to The Resource Center P.O. Box 2558 Avon, Colorado 81620 2:42 PM os~2ao7 Accrual Basis The Resource Center Balance Sheet As of December 31, 2006 ASSETS Current Assets Checking/Savings First Bank -Transitional Housln 1000R • Restricted Cash 1030 • First Bank CD 1040 • First Bank Checking 1085 • Wells Fargo Investment Account Total CheckinglSavings Accounts Receivable 1200 • Accounts Receivable Total Accounts Receivable Other Current Assets 1210 • Security Deposits from Trans Te 1215 • Allowance for Doubtful Accounts 1220 • A/R - Atenclo 1230 • AIR - Survlvore 1235 • Employee Receivable 1245 • Pre-paid Expenses Total Other Current Assets Total Current Assets Fixed Assets 1500 • Computers 1510.Office Equipment 1515 • Pagers 1525 • Leasehold imprv.- Freedom Ranch 1600 • Accum. Depreciation Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Llabilitles Current Liabilities Accounts Payable 2000 • Accounts Payable Total Accounts Payable Credit Cards 2010. 1st Bank Combined CC. _ _..,,; Total Credit Cards Other Current Liabilities 2120 • Payroll Liabilities Total Other Current Liabilities Total Current Llabilitles Long Term Liabilities Total Liabilities Equity Equity unrestricted 2180 • Equity 3000R • Restricted Fund Balance Net Income Total Equity TOTAL LIABILITIES & EQUITY Dec 31, OB 700.00 823.00 3,936.24 25,683.25 5,213.76 36,356.25 64,207.10 64,207.10 7,950.00 -25,126.73 2,126.08 10,256.95 1,037.65 4,125.60 369.55 100,932.90 10,925.36 5,774.78 125.00 46,138.00 -38,077.63 24,885.51 125,818.41 -561.05 -561.05 477.78 477.78 5,467.81 5,467.81 5,384.54 0.00 5,384.54 70,856.00 62,948.25 823.63 -14,194.01 120,433.87 125,818.41 Page 1 ..,?` , . e:ae PM otv16/m Accrual Baala Ordinary Incoma/Expsnw ' Income Grants 4000 • Fundrslsing Income 4030 • Contributlona Income 4040 • Eegle Combined Courts Total Income Grose ProfR Expense Credit Card Fees Groups Office Supplies Registration Fee Safehouse Operating Cost Transltlonal Housing 6175 • Equlpmem Rental 6185•Insurance 6275 • Professional Fees 6295 • Rent 6560 • Payroll Expenses 6670 • Program Expense 6999 • Uncategorb:ed Expenses Total Expense Net Ordinary Income Other IncomelExpense Other Income Dividend Income 7015 • Interest Income Total Other Income Net Other Income Net Income The Resource Center Profit & Loss Budget vs. Actual January through May 2007 AdvocetealSeMhouse Buddlea Jan • May 07 Budget $ Over Budget Jan - Mey l17 Bud et $ Over Budget ~ ~~ ~ ~~ 82,088.52 83,321.87 -1,235.15 28,500.00 30,770.00 -2,270.00 19,393.81 10,000.00 9,393.81 1,500.00 -3,432.52 3,070.00 2,738.00 8,250.00 -3,514.00 850.00 8,250.00 -5,400.00 80,783.81 79,571.87 1,211.94 33,920.00 37,020.00 -3,100.00 80,783.81 79,571.87 1,211.94 33,920.00 37,020.00 -3,100.00 18.00 12.00 150.00 1,000.00 -850.00 4,102.84 8,250.00 -2,147.18 282.84 0.00 50.00 0.00 11,804.59 15,505.00 -3,900.41 0.00 16,357.25 11,415.00 4,942.25 0.00 0.00 0.00 375.00 -375.00 1,914.81 5,525.00 -3,810.39 4,450.75 4,875.00 -424.25 1,483.34 2,125.00 -641.88 1,483.32 1,250.00 233.32 232.88 1,250.00 -1,017.12 1,048.14 1,869.00 -820.88 83,451.01 60,449.09 3,001.92 34,897.84 41,440.00 -8,542.36 8,700.74 12,331.00 -3,830.28 3,114,81 7,147.50 -4,032.89 2,008.72 0.00 108,229.78 109,600.09 -3,370.31 49,109.50 63,008.50 -13,897.00 -25,448.17 -30,028.42 4,582.25 -15,189.50 -25,988.50 10,797.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -25,446.17 -30,028.42 4,582.25 -15,189.50 -25,986.50 10,797.00 Page 1 of 2 APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of Organization: Ski & Snowboazd Club Vail 2. Contact Person: Jennifer Vance 3. Mailing Address: 598 Vail Valley Drive, Vail, CO 81657 4. Telephone: 970-790-5122 5. Email address: jvance@skiclubvail.o~ 6. Members and Titles of your governing boazd: Glenn Davis- President, Liz Leeds- Vice President, Phil Hoversten- Treasurer, David Viele- Secretazy, Ron Alvazez, Shannon Armstrong, Barry Dorfman, Ceil Folz, Brad Ghent, Jim Hazding, Bill Jensen, Dan Leever, Aldo Radamus, Steve Santamaria, Pete Seibert, Jim Telling, Sandy Treat, Chuck Wachendorfer, Scott Walchek, David White 7. Amount of contribution requested: Four days usage of the Dobson Ice Arena- November 6-9, 2008 8. Organization fiscal year-end: Apri130~' 9. Are your books audited? Yes 10. How will the contribution be used? We will use Dobson Ice Arena to hold our 39`~ Annual Ski & Snowboazd Swap. This event is one of our largest fundraisers and significantly contributes to our efforts to keep our programs affordable and thereby accessible to all members of our community. 11. How does your request support item 1C of the contribution policy? This event, held during the off-season, attracts nearly 5,000 attendees to the Town of Vail each yeaz. As one of the largest Swaps of its kind, this event provides a valuable amenity to both locals and visitors. By drawing so many people to town during an otherwise slow time of year, local businesses benefit as well. 12. Who currently funds your organization? 69%- program fees and earned event income 27%- fundraising events 4%- donations/grants 13. Organization's mission statement: "To provide youth the opportunity for character growth and excellence through athletics." 4:58 PM Ski & Snowboard Club Vail 06/04/07 Balance Sheet Accrual Basis AS Of April 30, 2007 Apr 30, 07 ASSETS Current Assets Checking/Savings Cash & Cash Equivalents 44,055.31 Restricted Cash 499,641.11 Total Checking/Savings 543,696.42 Accounts Receivable Accounts Receivable -Other 223,835.00 Accounts Receivable 57,040.00 Allowance for Doubtful Accounts -9,235.28 Total Accounts Receivable 271,639.72 Other Current Assets 1120 • Inventory Asset 42,939.26 Prepaid Expenses 25,122.90 Undeposited Funds 19,718.25 Total Other Current Assets 87,780.41 Total Current Assets 903,116.55 Fixed Assets Fixed Assets 450,672.56 Total Fixed Assets 450,672.56 Other Assets Deposits 2,000.00 Total Other Assets 2.noo_nn TOTAL ASSETS 1,355,789.11 LIABILITIES & EOUITY Liabilities Current Liabilities Accounts Payable Accounts Payable - SCV 40,553.56 Total Accounts Payable 40,553.56 Other Current Liabilities Cafeteria Plan-Payable to Empl -993.83 2200 • *Sales Tax Payable 15.62 Accrued Expenses 10,000.00 Leases Payable 21,678.84 Alpine Line Of Credit -17.96 Due To Scholarship Fund -111,774.67 Payroll Liabilities 28,352.96 Sales Tax Payable -106.25 Total Other Current Liabilities -52.845.29 Total Current Liabilities -12,291.73 Long Term Liabilities Construction Loan Payable - 1 234,157.06 Construction Loan Payable - 2 66,419.11 Total Long Term Liabilities 300,576.17 Total Liabilities 288,284.44 Page 1 4:58 PM Ski & Snowboard Club Vail os/oa/o7 Balance Sheet Accrual Basis As of April 30, 2007 Apr 30, 07 Equity R/E Temporarily Restricted 55,265.62 R/E Board Designated -Janus Sc 0.28 Opening Bal Equity 0.50 R/E General 509,192.44 Net Income 503,045.83 Total Equity 1,067,504.67 TOTAL LIABILITIES & EQUITY 1,355,789.11 Page 2 Ski &Snowboard Club Vail Profit & Loss Budget vs. Actual May 1 through March 31, 2007 :on solidated Budget May -Mar. 31, 07 Projection `: 07-08 Budget Income Program R evenue 1,029,669.00 1,050,226.25 1,050,226.25 1,182,204.90 Camps (Net) Strength & Conditioning Camp 0.00 -919.30 August Water Ramp Camp 0.00 1,781.64 June Water Ramp Camp 0.00 1,499.00 Copper "Get In The Gates" Camp 0.00 226.61 Copper Fundamentals Camp 0.00 3,580.86 PSIA Camp 0.00 1,600.00 European Men's Race Camp 0.00 -146.56 2006 European Women's Race Camp 0.00 0.00 Austria Camp 0.00 2,670.74 Zermatt Camp 0.00 0.00 New Zealand Race Camp 0.00 0.00 Water Ramp 0.00 370.50 New Zealand 0.00 -2,412.14 Mammoth 0.00 -666.60 Snowboard Camp-Mammoth 0.00 0.00 Freestyle Camp 0.00 0.00 High School Camp 0.00 2,333.00 Copper Camp 0.00 -2,395.00 Masters Camp 0.00 809.48 Mountain Bike Camp 0.00 0.00 MT Hood Summer Camp 0.00 0.00 GP Slalom Camp 0.00 545.43 A-Basin Camp 0.00 1,448.17 Whistler 0.00 2,138.45 Camps (Net) -Other 52,500.00 7,582.13 20,046.41 39,500.00 Total Camps (Net) 52,500.00 20,046.41 20,046.41 39,500.00 Guest Training Talented Australian Program 0.00 7,500.00 9,000.00 8,000.00 Private Coaching 0.00 200.00 200.00 Guest Training -Other 14,750.00 29,460.00 27,960.00 11,000.00 Total Guest Training 14,750.00 37,160.00 37,160.00 19,000.00 Memberships Membership Family 0.00 0.00 Memberships Single 0.00 0.00 Social Support 0.00 0.00 Memberships -Other 21,150.00 22,275.00 22,275.00 25,263.75 Total Memberships 21,150.00 22,275.00 22,275.00 25,263.75 Other Income Pancake Breakfast 0.00 479.00 479.00 ` ;' Capital Campaign Donations 0.00 0.00 0.00 : ;; 0.00 EAS Products 0.00 788.23 1,000.00 ~ :, 1,500.00 Amino Vital Products 0.00 -147.00 500.00 '` Scholarship Donations 0.00 0.00 0.00 ; `." 0.00 Junior OI ipcs (net) Page 1 of 6 Ski & Snowboard Club Vail Profit & Loss Budget vs. Actual May 1 through March 31, 2007 consolida ted Budget May -Mar. 31, 07 Projection 07-08 Budget Coaches Credential 0.00 0.00 Social Events 0.00 0.00 Banquet 0.00 0.00 Awards 0.00 0.00 Merchandise 0.00 0.00 Video 0.00 0.00 Advertising 0.00 0.00 Sponsorship 0.00 0.00 Lift Tickets 0.00 0.00 Entry Fee 0.00 0.00 Junior Olymipcs (net) -Other 0.00 0.00 0.00 Total Junior OI ipcs (net) 0.00 0.00 0.00 15,000.00 Marathon 0.00 0.00 25,000.00 Fundraising Ski Swap Revenue Door Receipts 0.00 12,415.90 12,415.90 0.00 Public Check In 0.00 2,536.60 2,536.60 0.00 Sales Revenue 0.00 439,409.69 439,409.69 ` 0.00 Swap Expenses Lost Merchandise 0.00 -153.85 -153.85 ,`'`. 0.00 Advertising 0.00 -3,718.33 -3,718.33 e, 0.00 Arena Rental 0.00 -4,225.00 -4,225.00 0.00 Bad Checks 0.00 0.00 Computer Expenses 0.00 -14,254.81 -14,254.81 0.00 Credit Card Fees 0.00 0.00 Sales Tax 0.00 -38,392.45 -38,392.45 0.00 Supplies 0.00 -849.05 -849.05 ' 0.00 Vendor Costs 0.00 -318,114.12 -318,114.12 0.00 Volunteer Expenses 0.00 -4,708.67 -4,708.67 ' 0.00 Swap Expenses -Other 0.00 -424.34 -424.34 0.00 Total Swap Expenses 0.00 -384,840.62 -384,840.62 ' 0.00 Ski Swap Revenue -Other 80,000.00 754.69 754.69 Total Ski Swap Revenue 80,000.00 70,276.26 70,276.26 ` 70,000.00 Snow Stampede 1,520.18 1,520.18 0.00 Glitter Gates & Rails Excellence in Action 0.00 8,021.00 8,021.00 0.00 Silent Auction 0.00 31,305.00 31,305.00 0.00 Live Auction 0.00 88,550.00 88,550.00 0.00 Wish List 0.00 9,328.45 9,328.45 0.00 Volunteer Gifts 0.00 0.00 Reception Area Rental 0.00 0.00 Glitter -Other 205,000.00 31,488.46 31,488.46 0.00 Total Glitter Gates & Rails 205,000.00 168,692.91 168,692.91 165,000.00 Duke Cup Duke Cup Revenue 0.00 2,105.00 Lift Tickets 0.00 1,760.00 Other 0.00 -3,282.36 582.64 ~ 3,500.00 Total Duke Cup 0.00 582.64 582.64 ' " 3,500.00 40th Anniversar Donations 0.00 0.00 0.00 Page 2 of 6 Ski & Snowboard Club Vail Profit & Loss Budget vs. Actual May 1 through March 31, 2007 :on sol idat ed Budget May -Mar. 31, 07 Projection 07-08 Budget Annual Campaign Annual Campaign 75,000.00 16,698.00 17,000.00 35,000.00 Booster Fulfillment -5,000.00 -5,168.61 -5,168.61 -5,000.00 Booster Ciub 150,000.00 141,800.00 141,800.00 170,000.00 Total Annual Campaign 220,000.00 153,329.39 153,631.39 200,000.00 Business Membership 25,000.00 28,879.75 28,879.75 27,500.00 Scholarship Raffle 20,000.00 187.03 10,000.00 20,000.00 Donations 0.00 6,076.82 6,076.82 0.00 Event Revenue Shrine Mad March 0.00 7,405.00 Smartwool 2 0.00 18,873.47 Master's Western Regionals 0.00 16,563.41 High School Qualifier 0.00 2,004.00 RMTS 2 0.00 -2,096.95 RMD Frees a Event 0.00 7,112.47 Vail Devo Moguls 0.00 1,357.50 Age Class 0.00 1,518.75 RMTS 0.00 7,708.26 Smartwool 0.00 10,023.08 Other 43,000.00 -3,070.19 56,904.00 : 44,000.00 Total Event Revenue 43,000.00 67,398.80 56,904.00 44,000.00 Grants 30,000.00 25,000.00 25,000.00 25,000.00 Les Streeter Donation 45,000.00 45,000.00 45,000.00 45,000.00 Masters Int'L Fundraiser 0.00 0.00 Sponsorships 3,000.00 2,500.00 2,500.00 2,500.00 Fundraising -Other 0.00 0.00 0.00 Total Fundraising 671,000.00 567,923.60 567,543.77 602,500.00 Application Fees 0.00 0.00 Banquet 0.00 -4,101.95 1,000.00 1,000.00 Lift Tickets 5,000.00 1,815.00 2,715.00 -' 5,000.00 Town Race Series Punch Card 0.00 100.00 100.00 0.00 Town Race Series -Other 5,000.00 1,036.34 1,034.34 _ 0.00 T otal Town Race Series 5,000.00 1,136.34 1,134.34 5,000.00 I nterest & Dividends 3,000.00 11,101.64 11,500.00 ' 10,000.00 Merchandise (Net) COGS 0.00 0.00 0.00 - 0.00 Merchandise (Net) -Other 7,500.00 15,162.70 15,162.70 0.00 T otal Merchandise (Net) 7,500.00 15,162.70 15,162.70 10,000.00 V ail Cup (Net) 3,500.00 -1,307.71 -1,307.71 3,500.00 C oaches Clinic 0.00 0.00 O ther Income -Other 500:00 78.00 500.00 0.00 Total Other Income 695,500.00 592,927.85 600,227.10 ' ' 678,500.00 Tota l Income 1,813,569.00 1,722,635.51 1,729,934.76 ' 1,944,468.65 Cost of Goods Sold 5000 • Cost of Goods Sold 5,000.00 14,701.31 14,701.31 0.00 Total COGS 5,000.00 14,701.31 14,701.31 9,000.00 Gross Profit 1,808,569.00 1,707,934.20 1,715,233.45 ~ ; 1,935,468.65 Page 3 of 6 Ski & Snowboard Club Vail Profit & Loss Budget vs. Actual May 1 through March 31, 2007 con solidated Budget May -Mar. 31, 07 Projection 07-08 Budget Expense Housing A llowance 0.00 0.00 0.00 , Ski Wax And Tuning Supplies 2,750.00 1,191.70 2,500.00 2,750.00 Telephone . 15,250.00 9,274.31 11,200.00 15,250.00 Equipment Expense 8,000.00 7,962.92 8,922.00 '' 7,250.00 Auto Expense Auto Insurance 15,000.00 10,089.00 11,000.00 12,500.00 Automobile Leases 0.00 0.00 0.00 Fuel 0.00 0.00 0.00 0.00 Repairs & Maintenance -Autos 12,500.00 11,512.33 11,500.00 12,500.00 Auto Expense -Other 0.00 -6,561.67 -6,561.67 -4,000.00 Total Auto Expense 27,500.00 15,039.66 15,938.33 '` 21,000.00 Discount Late Enrollment 0.00 5,365.00 5,365.00 '' Early Enrollment Discount 0.00 16,328.10 16,328.10 Employee Discount 0.00 20,568.75 20,568.75 Family Discounts 0.00 17,350.50 17,350.50 Misc. Discount 0.00 1,410.00 1,410.00 Discounts -Other 55,810.00 0.00 57,250.00 Total Discounts 55,810.00 61,022.35 61,022.35 57,250.00 Payroll Expenses & Related Salaries 0.00 782,855.57 Payroll Taxes 0.00 75,134.25 Heatth Insurance 0.00 61,745.14 Hourly Wages 0.00 0.00 Worker Comp Insurance 0.00 159,278.71 40,106.00 `', Worker's Comp Deductible Reserve Payroll Expenses & Related -Other 1,282,871.00 88,424.10 1,295,459.48 1,430,578.22 Total Payroll Expenses & Related 1,282,871.00 1,167,437.77 1,335,565.48 ' '' 1,430,578.22 Travel Travel -Other 57,500.00 43,276.09 52,283.00 ` ` 60,750.00 Total Travel 57,500.00 43,276.09 52,283.00 ' 60,750.00 Other Expenses Accounting 10,000.00 11,840.50 11,840.50 ' 12,000.00 Education -Staff Development 0.00 0.00 0.00 Advertising/Promotion 5,500.00 2,911.83 3,994.00 5,500.00 Awards 3,000.00 1,983.22 3,000.00 3,000.00 Bad Debt 7,000.00 0.00 5,000.00 ~ 5,000.00 Bank Service Charge 0.00 65.00 100.00 0.00 Building Repairs & Maintenance 10,000.00 14,703.39 15,000.00 12,000.00 Capital Campaign 2,500.00 0.00 0.00 `.• 0.00 Collection Expenses 0.00 0.00 0.00 0.00 Website Devel-Computer Expense 10,000.00 3,134.00 3,500.00 5,000.00 Contract Labor 2,000.00 1,935.00 1,935.00 1,000.00 Credit Card Commissions 35,000.00 34,095.55 34,500.00 : _ 35,000.00 Depreciation 0.00 0.00 0.00 0.00 Drug Screening 2,000.00 1,293.90 1,293.90 2,000.00 Dues/Subscriptions 0.00 0.00 0.00 100.00 Dues and Fees 1,150.00 3,259.16 3,374.16. ~ 3,000.00 Page 4 of 6 Ski & Snowboard Club Vail Profit & Loss Budget vs. Actual May 1 through March 31, 2007 :on sol ida ted Budget May- Mar. 31, 07 Projection 07-08 Budget Educational Materials 300.00 19.49 200.00 200.00 Employee Benefits 2,000.00 327.00 800.00 1,500.00 Equipment Repairs & Maintenance 1,000.00 50.00 50.00 500.00 Equipment Lease/Computers 4,945.00 0.00 0.00 . ` 0.00 Gifts 2,000.00 273.09 600.00 `- 1,000.00 Insurance-Bldg-Bod 18,500.00 25,259.00 25,259.00 28,000.00 Interest Expense 22,504.00 19,877.06 22,504.00 _ 26,185.61 Late Fees 0.00 0.00 0.00 Licenses/Permits 0.00 0.00 0.00 Meetings 6,000.00 11,652.86 11,817.67 ' 5,700.00 Miscellaneous 2,000.00 555.00 555.00 2,000.00 New Equipment -Coaches 0.00 0.00 0.00 - 0.00 Office Supplies/Expense 12,000.00 6,451.99 7,600.00 '. 9,500.00 Photocopy Expense 10,500.00 13,599.62 13,900.00 '. 700.00 Photography Expense 0.00 0.00 0.00 0.00 Postage 5,000.00 5,523.57 5,650.00 ` 5,150.00 Printing 0.00 0.00 0.00 0.00 Professional Books 150.00 50.66 150.00 `' 150.00 Professional Development 2,500.00 589.36 1,500.00 2,500.00 Professional Fees 1,000.00 128.83 128.83 1,000.00 Radio Expense 500.00 306.00 0.00 500.00 Rent 15,000.00 16,833.00 16,833.00 15,000.00 Repairs And Maintenance 0.00 0.00 0.00 Taxes-Other 0.00 310.18 310.18 0.00 Tools 0.00 0.00 0.00 0.00 Training -Dry Land 0.00 0.00 0.00 ` 0.00 Training -Skiing 0.00 0.00 0.00 ' 0.00 Uniforms 750.00 430.72 430.72 1,000.00 Utilities 7,500.00 8,167.57 8,500.00 7,500.00 Video Expense 0.00 0.00 0.00 O,Op Volunteer Fulfillment 5,000.00 280.00 500.00 2,500.00 Other Expenses -Other 0.00 10.00 0.00 0.00 Tota l Other Expenses 207,299.00 185,916.55 200,825.96 194,185.61 Void 0.00 0.00 0.00 Tota l Expense 1,656,980.00 1,491,121.35 1,688,257.12 1,789,013.83 Net Ordinary Income 151,589.00 216,812.85 26,976.33 146,454.82 Other Income Unrealized Gains/Losses 0.00 0.00 0.00 Total Other Income 0.00 0.00 0.00 0.00 Other Expense P/Y Expenses Paid in Current Yr Coaches Expenses 0.00 0.00 Junior Olympics 0.00 0.00 Penalties 0.00 0.00 Rmts/Fis 0.00 0.00 P/Y Expenses Paid in Current Yr -Other 0.00 0.00 Total P/Y Expenses Paid in Current Yr 0.00 0.00 0.00 0.00 Scholarship Fund 20,000.00 0.00 10,000.00 . 20,000.00 Page 5 of 6 Ski & Snowboard Club Vail Profit & Loss Budget vs. Actual May 1 through March 31, 2007 Consolidated Budget May- Mar. 31, 07 Projection 07-08 Budget Unallocated Reserves 50,000.00 3,934.82 5.,000.00 50,000.00 Contingency Fund 7,500.00 0.00 0.00 7,500.00 403(b)7 Matching Funds 43,900.00 0.00 43,900.00 53,493.00 Bonus Reserve 15,000.00 12,000.00 27,000.00 15,000.00 Total Other Expense 136,400.00 15,934.82 85,900.00 145,993.00 Net Other Income -136,400.00 -15,934.82 -85,900.00 ' -145,993.00 Vet Income 15,189.00 200,878.03 -58,923.67 461.82 Page 6 of 6 n .. . APPLICATION FOR TOWN OF VAIL FUNDING GENERAL IN~OTRUCTIONS All applications must be submitted to the Town of Vail by Fri. June 29, 2007 by 5:00 P.M.. You must provide 12 colries of the application. Any application received after that date or any application packet with fewer thin 12 copies will not be considered. Please send application to: Town bf Vail Kathleen Halloran, Manager of Budgets & Fin'1 Reporting 75 Sorfth Frontage Road West Vail, t"olorado 81657 For questionson the financial statements, please contact Kathleen Halloran at 479-2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Valley Medical Center Volunteer Corps 2. Contact person: Sandi Kinsley 3. Mailing address: P.O. Box 1414 Edwards, CO 81632 4. Telephone:970-926-2731 5. E-mail address: skinsleyC vail.net 6. Members and Titles of your governing board: 1. President: Ivylyn Scott 2. First Vice President: Sandi Kinsley 3. Second Vice President: Teri Lamie 4. 4. Treasure: Dick Woodrow 5. 5. Assistant Treasurer: Betsy Nivan 6. 6. Recording Secretary: Liz Stern 7. 7. Corresponding Secretary: Joy Dirks 7. Amount of contribution requested: In-Kind request of 500 parking spaces for March 26, 2008 8. Organization fiscal year-end: October 31 9. Are your books audited? No 10. How will the contribution be used? The parking spaces will be used as a courtesy for the attendees of the Neiman Marcus Spring Fashion Show and Luncheon. 11. How does your request support item 1C of the contribution policy? The Volunteer Corps Spring Fashion Show is an annual event to raise money for the various needs of the Vail Valley medical Center that benefits the entire Eagle County. 3 12 Who currently funds your organization (other governments, private donations, user fees, etc.)? We aze a non profit organization. 13. Organization's mission statement: The purpose of the Volunteer Corps for the Vail Valley Medical Center is to promote and advance the welfare of the hospital and its patients through the approval of the hospital's Administration and/or Boazd of Directors. (If more room. is needed to answer questions, please use the back of this Page.) 4 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. June 29, 2007 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran, Manager of Budgets & Fin'1 Reporting 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479-2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Junior Hockey Association dba Vail Eagle Hockey Association 2. Contact person: Alan McLean -Tournament Director, Board Member 3. Mailing address: P.O. Box 6284, Vail, CO 81658 4. Telephone:970-390-5144 5. E-mail address:armQvailrunresort.com 6. Members and Titles of your governing board: Barry Biegler -President, Tim Stansell -Vice President, Kurt Davis -Treasurer, Linda Chase -Secretary, Alan McLean, Gary Defina, Andy Clark, Glen Heelan, Kristina Wyatt, Jared Biniecki (Vail Rec. District), Scott Ruff (WECMRD) 7. Amount of contribution requested: Donation of free ice during 3 weekends of Vail Sportsmanship Tournament during November 2008 (Friday -Sunday ); and fee use of Donovan Pavilion for Thank you party for Volunteers and Sponsors, including parents and players, spring 2008. Organization fiscal year-end: June 30, 2007 Are your books audited? NO 10. How will the contribution be used? The Three Weekends will be during our 28+~ annual Vail Sportsmanship Tournament which is currently our largest fundraiser. Donavan Pavilion for Thank You Party for volunteers and sponsors. 11. How does your request support item 1C of the contribution policy? The Tournament is host to over 40 teams who lodge, eat, and shop in Vail. Teams average 15 players and their families. The first two weekends are in the fall off season time. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? User Fees, private donations and sponsorships, corporate donations and sponsorships and fundraisers 13. Organization's mission statement: The Vail Junior Hockey Association is a Youth Hockey Organization dedicated to teaching the sport of ice hockey through the principles of fair play, respect and sportsmanship with an emphasis on fun, the development of character and the individual potential of hockey players in a safe and healthy environment. 3 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: ) Assets: $ See included balance sheet as of May 2007 Total Assets $ Liabilities: $ Total Liabilities $ Net Worth (Total Assets Minus Total Liabilities) $ 12:35 PM o5~3ao7 Accrual Basis VALL EAGLE H®CKEY balance Sheet As of May 30, 2~7 IAay 30, 07 Current Assets Checking/Savings 1000 -Alpine Bank Active 3440002240 73,803.59 1010 • Alpine Bank High Yield Checking 29,303.25 Total Checkingl3avings 103,106.84 Accounts Receivable 1200 • Accounts Receivable 2,225.00 Total Accourrfs Receivable 2,225.00 Other Current Assets Deposits 250.00 1499 • Undeposited Funds -200.00 Total Other Current Assets 50.00 Total Current Assets 105,381.84 Fixed Assets 1800 -Office Equipment 8,774.00 1805 • Accum Depr -Office Equip -8,774.00 Total Fixed Assets 0.00 TOTAL ASSETS 105,361.84 LIABILITIES 8 EQUITY Liabilities Current Liabilities Other Current Liabilities 2200 • Volunteer Deposits 9,150.00 24~ -Restricted hip 7,769.97 Total Other Current Liabilities 16,919.97 Total Current Liabilities 16,919.97 Total Liabilities 16,919.97 Equity 2900 • Retained Earrings 58,544.72 Net Income 29,917.15 Total Equity 88,461.87 TOTAL LIABILITIES 8~ EQUITY 105,381.84 Page 1 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possiUle. Current Fiscal Year Budget Revenues: $ Registrations 63,200 Sponsorships 43,100 Tournament 30,700 Other Fundraising 3,250 Total Revenue $ 140,250 Expenses: $ Ice Time 75,000 Officiating expense 5,300 Tournament fees 7,000 Coaching Expenses 7,000 Administrative Services 14,000 Advertising 5,000 Credit card commissions 2,000 Legal & Accounting 10,000 High School hockey 5,000 Scholarships 10,000 Total Expenses $ 140,300 Total Revenue Minus Expense $ 50 5 1. Name of organization: The Skating Club of Vail 2. Contact person: Jeanmarie Angarola 3. Mailing address: P.O. Box 2257, Edwards, CO 81632 4. Telephone: 970-926-9496 5. E-mail address: jngarola@centurytel.net 6. Members and Titles of your governing board: Jeanmarie Angarola, President Dave Hansen, Vice President Jeanette Edmunson, Treasurer Tania Boyd, Secretary Patty Mueller, Test Chair Stephanie Harrison, Janeil Tumball 7. Amount of contribution requested: The Skating Club of Vail requests the donation of Q -days of complimentary use of Dobson Ice Arena. The donation will be used for the following events: July 10-14, 2008: 5 days Dobson Arena Late December, 2008: ~ days Dobson Arena 8. Organization fiscal year-end: The 27~' Annual Vail Invitational Figure Skating Championships And The 6th Annual Vail Mountain Fun Skating Competition For Beginning Skaters Holiday Ice Shows April 30 9. Are your books audited? No. The Skating Club of Vail is registered with the Internal Revenue Service as a 501(c)(3) corporation. Our tax ID number is 84-0799125. Amy Thomas of Bookkeeping Services, Inc. is contracted by the club to handle our accounting, to prepare our monthly and year-end financial statements, and to prepare our yearly income tax return. 10. How will the contribution be used? Interest in competitive and show-style figure skating is at an all-time high and our club's membership is growing as well. This growth, coupled with the rising cost of ice time, coaching costs, travel expenses and costumes, taxes our financial standing and places the sport of figure skating out of the reach of some interested children. The Town of Vail's donation will be used to continue to develop the programs that benefit our members, the community and the guests of The Town of Vail. Specifically the donation of the use of Dobson Ice Arena will be used for The Vail Invitational, Mountain Fun 2008 and our Holiday Ice Shows, but the money the club saves 1 on ice time will positively impact all club activities. - The 27~' Annual Vail Invitational Figure Skating Championships This skating competition serves as the major fundraising activity for The Skating Club of Vail. We wilt be hosting the 2007 Vail Invitational in July. The event will bring 400 skaters plus their families, along with 75 coaches and 25 officials to Vail. We plan to bring The Vail Invitational back next summer. The event brings skaters and their families to Vail fora 5 day period in July. These upscale families rent hotel rooms and condominiums. They dine in area restaurants, shop in our stores, rent bikes, go to movies and thoroughly enjoy Summer Vail. Many skating families plan their summer vacations around The Vail Invitational. The Skating Club of Vail relies on funds raised from The Vai- /nvitafional to purchase ice time at Dobson Arena, to pay for coaching and instruction and to further the activities of our club. During the Vail Invitational we use over 70 hours of ice time. Without your donation of low cost ice our ice bill for the five days of the event would be nearly $10,000 and would virtually wipe out the fundraising aspect of the event. Ice time rates at Dobson Arena are $150 per hour. SCV purchases an average of seven hours per week of ice at the rink. Our ice bills total over $4000 per month. Your donation of ice time increased the funds raised by The 2006 Vail Invitational by $10,000. All funds raised from this event are used to purchase ice time, pay expenses and to further develop our programs. Your grant for the 2006 year would impact the event and our budget in a similar manner. - Mountain Fun 2008 The Skating Club of Vail began a new Vail tradition in 2003 when we held Mountain Fun 2003, A Competition for Beginning Skaters, immediately following The Vail Invitational. The 2003 event drew approximately 125 beginning skaters, along with their parents, grandparents and coaches to Vail and the 2004 event grew to 150 participants. These skaters are the future of our sport, and our competition. Events such as this are also the future of Vail. For many of these young families, it was their first trip to Vail and they had a wonderful weekend at the competition. The 2007 event is expected to draw additional entrants. Your donation will allow us to continue to hold, and improve, this event. - Holiday Ice Show A holiday tradition, The Skating Club of Vail's Holiday Ice Show showcases the talents of club members as well as area children enrolled in the Learn-To-Skate program held at Dobson Ice Arena. Over 60 area children were featured in last year's event. SCV members perform solo routines and large group productions. The Learn-To-Skate numbers bring tears to parent's and grandparent's eyes. Visitors to Vail during the holidays make the Holiday Ice Show an annual event for their families. The Skating Club of Vail produces a professional type show with a very limited budget. Each year our expenses outpace our income from ticket sales. Costumes and ice time are 2 our mayor expenses. Your donation of ice time would help the Holiday Ice Show to break even financially, and would allow "the show to go on." 11. The Skating Club of Vail's funding requests support item 1 C of the contribution policy because they: a. Bring community activities to Vail. b. Provide activities for Vail's guests. c. Improve Vail's economic climate by bringing tourists to Vail. d. Support youth activities vital to Vail's children. e. Provide entertainment for Vail's guests. The Skating Club of Vail is a positive addition to the Vail community. The Skating Club of Vail has been a member of The United States Figure Skating Association for 31 years. The club has been a part of Vail since 1976. SCV has been responsible for teaching figure skating to thousands of children throughout the years, and presently has 68 members. Our skaters represent Vail when they compete in competitions throughout Colorado, and the Rocky Mountain Region. Skaters from across the country come to Vail to hone their skills. Our club has members from several states. Many of our most active members come from Summit County to participate in our club. These skaters spread the word about Vail and its facilities across the country. The Skating Club of Vail provides an athletic and artistic outlet for children and adults throughout the Vail Valley. We have members ranging in age from 4 - 70. Figure skating appeals to athletes that do not choose to compete on a team, yet the club allows these members to be part of a group working towards similar goals. The Skating Club of Vail performs a series of shows at the Black Family Ice Rink in Beaver Creek. As an ice rink in Lionshead is part of Vail's "New Dawn" project, our local skaters can provide entertainment to the many visitors. 12. The Skating Club of Vail is funded by: a. membership dues and fees b. funds raised by The Vail Invitational and Mountain Fun c. a $2000 grant from The Vail Valley Foundation d. donations by club members e. a series of shows in Beaver Creek 13. The Skating Club of Vail's mission is to support our members in their pursuit of personal and athletic excellence. As a member of United States Figure Skating, we share then' organizational mission to encourage members in the sport of skating, as well as to develop a fraternal feeling among skaters. 3 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year LDate: 4/30/07) Assets: Checking CD/Community Banks Total Assets Liabilities: Total Liabilities Equity Retained Earnings Current Net Profit Loss Sue Nott Endowment Fund $36,020 10,134 Total Liabilities & Equity Net Worth (Total Assets Minus Total Liabilities) $ 46,154 $34,442 1,712 10,000 $46,154 4 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: $ (List by funding source) Membership 1,770 Banquet/ Programs 4,741 Vail Invitational 42,827 Contributions 2,500 Interest 134 Holiday show tickets/ads 30,120 Ice Rental Income 11,029 Warm ups 3,205 Beaver Creek/ summer shows 4,060 Total Revenue $100,386 Expenses: $ Membership dues 777 Vail Invitational expense 35,323 Testing/banquet/programs 6,206 Holiday ice show 25,972 Warmups 660 Supplies/equip/printing 380 Accounting 1,362 Coaching fees 150 Bank fees/credit card fees 336 Other/meetings 997 Ice rental cost 25,770 Website 239 Memorial fund 500 Total Expenses $ 98,673 Total Revenue Minus Expense $ 1,712 5 p APPLICATION. FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. June 29, 2007 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran, Manager of Budgets & Fin'1 Reporting 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479-2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization: Battle Mountain High School Alpine Ski Team 2. Contact person: Rich Houghton, Athletic Director 3. Mailing address: PO Box 249, Minturn, Colorado 81645 4. Telephone:970-328-2934 5. E-mail address: RHoughtonQeagleschools.net 6. Members and Titles of your governing board: Brian Hester-Principal, Philip Qualmann- Vice-Principal, Geoff Grimmer-Dean of Students 7. Amount of contribution requested: Parking Passes for up to 30 members of the ski team for 5 days per week during the high school season for 10 weeks November 26 through February 14th not including the dates of December 15 through Jan. 1. 8. Organization fiscal year-end: June 30, 2008. 9. Are your books audited? Yes. 10. How will the contribution be used? To allow Alpine Ski Team members to attend their high school ski practice at Golden Peak. 11. How does your request support item 1C of the contribution policy? This would support recreation and educational activities associated with participation with the Battle Mountain High School Ski Team. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Fund raising by the ski team and $1000 from the school district. 3 13. Organization's mission statement: The philosophy of the Interscholastic Athletic Program of this District is an integral part of the school's program of education. The program of education is designed to provide experiences that will help boys and girls develop physically, mentally, and emotionally. Participation in athletics, both as a player and as a student spectator, is an important part of the student's educational experience. These experiences contribute to the knowledge, skills, and emotional development of students. 4 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date• 5J17 2007 ) Assets: $ 500 checking account $12,000 uniforms $2,000 gates, race suits, shin and pole guards Total Assets $14,500 Liabilities: $ None Total Liabilities ~ $ None Net Worth (Total Assets Minus Total Liabilities) $ 14 500 5 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Bud et Revenues: $ 16,000 school district budget for Coaches Salaries, Transportation, and Entry Fees. Total Revenue $ 16,000 Expenses: $ Coaches Salaries-$7,000 $ Transportation-$4,000 $ Entry Fees-$5,000 Total Expenses $ 16 000 Total Revenue Minus Expense $ 0 6 06/29/2007 09:00 FA% 9708275234 Jerry Sibley PlbnB INC lfl 001 ~unLy U/ U/:14a k3F21r I YOUNG 970-476-8140 p.1 ' APPLICATION )FOR TOW1V OF VAIL FiJN~)ltl~G Ail FoX (If dications m-:irst be submitted to the Tawn of. Vail by rri. June 29, 207 by S:oU P_M.. You must provide of the app)~cEahon. flny application reee~ived after tbat date or any application packet with fewer than 12 will not be d~nsidcred. i r send applicaltion to: I TUVVtI O>" gill Kathleel7 F~riltoran, Manager of. Budgets & Fin'1 Rc:portiog 75 South >~rontage Road West Vail Colorado 81657 o,a tt~e financial sta/emente, plc~se contact Kath)een Naltoran at 479.21 16. i - -- N~utrleoforganization ~}~j-~~\ ~~ ~ ~"~'~""~~~ . 1 ~ 2. CcDnract person: ~~P~ ~~~~ 3. .ivi)Fi:')iag address; ~ `~ ~'Q~~ ~ , l ~~, ~ ~\~ 5. F-snail address: ~" o~~ W1.~1 , ne.~ `~ t 6. Iyf~mbeisand ~illcs ofyour governing board: ~~~~ ~Ip1.~?C~~.~ ~M~S p+~h 1~~c ~jilt~r~~ 7. A~tount of contrik,ution nested: ~ $~~~j ~tj~_ C~h ,~ fit. Qt~nni~aticxa fiscal ye<1r-t*nd: V~ 9. Are your books audited? l U. .pvY will th cotttrihution b~'. used? ,` ` (~ 11. H~iw clc-cs your request support iteva iC of the contribution polity? i t 4~ {~}}~tqh ~.~.v o\ Oo 1 P,l~erR 1 Z. ~o c rrently #iunds yqur organi~t~on otl~r goverrunenpnvate orations, user fees, etc.)? pa~b. ~or~ 'ern Ns (3oosi~s G1 v e ~-0 k a~. ~ 13. Otganiztit~on g n7,t55ton Statern -: ~ _ ~ i ~~ To ~~o ~ .'~9~ou~~n ~~ ~C~wo~ ~ mom is n~cded to ana r questions, please use the bac3c vf'this page.) i ~-( Gac~~-d> G©rrMv~~ ~C~.S C7~~ ~~ ~ee~ . ~ ~~ 06/29/2007 09:00 FAB 9708275234 Jerry Sibley PlbnB INC .lun [ts ui utS;44a BRET YOUNG 970-476-8140 e - ~ •i, APPLICATION FOaK TOWN 4F VA1L FUN~7NC Balance Sheet lions. Xoa tuay insort a print out of your uwn firianciat report format. all ~gunes the nearest dollar. Please present in as much detail as possible. Most Recept Complet~:cl Fiscal Year ('13ate~ S I Toro] Net VI iabilities rth (7ota1 ssels Minus T'a~l . bilities) i t¢J 002 p.4 4 S 06/29/2007 09:00 FA% 970827524 Jerry Sibley PlbnB INC ~uii co ui ~e;yaa tiK~ I YUUNU 970-476-6140 ` ~ `_ ~ . ~ I ~~ I ' APPLICATION' FOR TOWN U.~' VAIL F(1NDIN'G Statement of Sources and Uses I 7nsuti ctiWOS: R4,t~d all figezres to dle nearest dollar. Please p:~c~nt as much detail gs pos.~ible. • Current Fiscal Year Budeet I Revenues: ~ g (Listiby fundirk~ s~urne) Tots '.l"ote Total 5 i i nue Ntn}us ~..x(.-ense ~ i l~j 003 p.5 5 06/29/2007 08:00 FA% 9708275234 Jerry Sibley Plbng INC f~1004 9 ; .. Husky Hockey 2007-2008 Estimated Expenses Coach's 4 coach's Scheduling 8~ CHSAA Fee's Ice Time Practice (40) $1501hr Ice Time Games (7) $150/hr Ice Time Playoff s Feb 29th 2008 $150/hr Ice Time Post Season $150lhr Refs $50.00/ref 3 refs Travel 8~ Lodging Travel 8~ Lodging Post Season Home game staffing Jersey's !bag's Equipment Video Tapes,pucks,drills board ect. Banquet, awards, thank yous, posters, advertising Expenses Assumes cost for ice time does not increase Estimated Revenues Donations Player Fees $500/player Gate Receipts Retail 8 Chuck-A-Puck BMHS Super Booster Club Revenues $10,000.00 $550.00 $7,500.00 $2,100.00 $2,700.00 $2,100.00 $2,900.00 $6,500.00 $1,500.00 $700.00 $1,500.00 $3,000.00 $3,500.00 $44,550.00 $18,000.00 $11,000.00 $7,000.00 $750.00 $1, 000.00 $37,750.00 Estimated Expense 6/29/2007 Page 1 UAII.UAI_I.EY FOUNDATION Providing leadership ~ _ irr athletic, edtccatianal - and culkrral eudeauors _ to enhance and saistain the quality of life in the 1 _ _ 1/ai! Valley - , Board of Directors r Adam Aron . Roger I3ehler ~ - {ndith aer-kowitz June 29 2007 - iVlarlene 13011 , ~ _ P,jorn Eril: Borgen . - laclc G•o,hy ~ ~ . Andrew Daly 1VillianrIssrev ~ - .lohannes Faessler Timothy Pinche'n ~ Vall Town COUriCII Cecilia Folz, President Harry Frampton. III, Chairperson 75 South Frontage Road Stephen Priedman ' Gerald Gallegos Va11 CO ~ 165'1 john Galvin , ~ John Garnsey George Gillett, Jr. - uom,a Giordano Dear Vail Town Council: Sheika Gramshammer ~ Martha Head Robin Herm~eich ~Viuiarn Hyhl ~ Thank you for the opportunity to present the Vail Valley Athlete `vii'i""'Jensen IZob Katz _ Commission's request for 2008 funding to the Town of Vail. We are. j`"k K""p extremely pleased to have a community partnership with the Town of Vail I{ent Logan• . - , Peter i\4a}' " Your support provides us the opportunity to help local athletes further their R.A. "Chtipa Nelson - ~nng xippetn athletic pursuits. .. Michael Shannon Stanley Shuman Rodney Slifer -Ann sn,ead ~ ~ ~ I believe this program is ari asset to the Town of Vail and we truly appreciate Oscar Tang crrig "ruher ~ ~ - your continued participation. Stewart "furlev _ In Memoriam Thank you again, and please call me at 949-1999 if I may answer any [ resident Gerald R. Ford - .I questions. Directors Emeritus - , Iaroes Berry Craddock Pepi Gramshanuner ~ Sincerely, ~ ~ - ' Steve Haher _ ~ ' Elaine Kelton - ~ _ !' . , 1989 & 1999 ~ L~ i~ Wirrld Alpiire - G.~V,~,.~, - a Ski~Chaarpiorrs6ips - - ~ Erin Vega , - , ls9a ~ 2001 warp mountain Athlete Commission , ,Bike Chmrtpiouships AF,'1 4vortd Fonrnt - ' ce: Stan Zemler Vail Town Manager - Aurericau Ski Classic , Eag~e Ricer Preserae Pam Brandmeyer, Assistant Town Manager ~ ~. Education /nitiatiues ' F!S Alpine Warld Crtp r Gerald R. Ford Amphitheater The Session Snoaebonrd Euerat ~ ~ - kail val(e}~ Forntdatian Sclwlarsl:ip Program Uail Gaternatimral Dance Festival _ ~ ~ " Vilar Center for the Arts _ P.O. Box 309 _ Vail, Colorado 81Ei58 - ' 970949-1999 - Fax 97(}949-9'ZG5 iotaro.uaf/irg ' A Colorado 501 (c) (3) Nnnproftt Carparatian ~ ~ ~ ' 1 APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Athlete Commission 2. Contact person: Erin Vega 3. Mailing address: P.O. Box 309, Vail, CO 81658 4. Telephone: (970) 949-1999 5. Email: ev~a@vvf.org 6. Members and Titles of your governing board: Erin Vega Vail Valley Foundation Pam Brandmeyer Town of Vail Mike Kloser Beaver Creek Resort Company 7 8 9 Amount of contribution requested: $10,000 Organization fiscal year-end: December 31 Are your books audited? Yes 10. How will the contribution be used? The Athlete Commission provides financial support to the young individual athletes of our valley so that they might go out into the international world of competition and chase their dreams. Each year we fund both fledgling international athletes as well as those who have reached the highest ranks. The recipients come from every sport and every part of our valley. The number of applicants has been steadily growing every year. However, the amount of available funds has not increased at the same rate. It is our intent to increase the amount of funding from each partner to meet the needs of deserving athletes. 11. How does your request support item 1C of the contribution policy? Funding from the Athlete Commission benefits the entire community of Vail by providing an opportunity for local athletes to represent this community in an international arena thereby gaining exposure and awareness of our premier mountain resort. The commission hopes to honor those athletes that in turn honor their community. Whenever possible, representation of a community logo is expected and greatly appreciated. As ' evidenced at the recent Ol m is amen, local athletes (Tob Dawson Sarah Y p g Y ' Schleper, and Lindsey Kildow ) generated tremendous international awareness of Vail. Each of these athletes received financial support for many years from the Athlete Commission. The future health of our community will be enhanced by providing opportunities for advancement of deserving ' athletes wishing to pursue their athletic dreams. 12. Who currently funds your organization (other governments, private donations, ' user fees,etc.)? Currently, the commission consists of three funding partners: Beaver Creek Resort Company, Town of Vail, and the Vail Valley Foundation. t 13. Organization's mission statement: Local Pepi Gramshammer originally conceived the idea for the Athlete ' Commission as a method for the community to provide financial support for the Valley's deserving athletes. The program supports those athletes participating in international competitions. ' APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet VAIL VALLEY FOUNDATION ' Most Recent Completed Fiscal Year (Date: Dec. 31, 2006 ) ' Of the $30,000 raised from the Athlete Commission partners, the entire balance is awarded to athletes during the summer and winter season. 1 1 1 1 1 1 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Current Fiscal Year Budget Revenues: Beaver Creek Resort Company $10,000 Vail Valley Foundation $10,000 Town of Vail $10,000 Total Revenue $30,000 Expenses: $ Name of Athlete 2007`Summer Funds Amount Distributed Balance $30,000.00 Riley Cotter $250 $29,750 Ellen Feldman $o $29,750 Michael Janelle $750 X29,000 Josiah Middaugh X2,000 $27,000 Jonathan Stevens $o X27,000 Daniel Weiland $o X27,000 Kapena Woolse ~o X27,000 TOTAL X3,000 $27,000 REMAINING BALANCE *$27,000 Total Expenses $ 30,000 * Remaining balance of $27,000 to be awarded in September 2007 Total Revenue Minus Expense $ 0.00 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. June 29, 2007 by 5:00 P.M. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran, Manager of Budgets & Fin'1 Reporting 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479-2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Valley Community TV 5 2. Contact person: jon Donofrio -General Manager 3. Mailing address: P.O. Box 5600 Avon, CO.81620 4. Telephone: (970) 949-5657 5. E-mail address: vailchan5~comcast.net 6. Members and Titles of your governing board: Tee J. Brown -President/ Debbie Buckley - Vice President/ Char Quinn -Treasurer/ Annah Scully -Secretary /Pam Brandmeyer -Vail Community Representative/ Mark Gordon -Vail representative/ Amy Phillips -Avon Representative /Mike Brown -Avon Community Representative / Jerry Bumgarner - Minturn Representative. 7. Amount of contribution requested: TV 5 is requesting the regular franchise fee contribution provided by the town of Vail, with an additional $10,000.00 for equipment purchases. 8. Organization fiscal year-end: December 31St. 9. Are your books audited? Yes. Audits are performed internally. 10. How will the contribution be used? TV 5 will use contribution(s) to continue to purchase reliable equipment for studio use, including the continued upgrading and operations of the facility. 3 11. How does your request support item 1C of the contribution policy? Our request will provide us with the opportunity to participate in the enhancement of the vitality of the local community by continuing to provide an alternative media outlet dedicated to the various interests shared by residents of, and visitors to the Vail Valley. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? TV 5 is currently funded by the towns of Vail, Avon, and Minturn, who provide franchise fee donations, as well as fees charged for video shoots. Additional funding is provided by the videa production of various other local governmental meetings, including dubbed video copies of said meetings. TV 5 is also funded in small part by private grant donations, including minimal underwriter fees. 13. Organization's mission statement: Vail Valley Community TV 5 exists to inform the citizens of, foster debate within, and promote the community of Eagle County, Colorado. (If more room is needed to answer questions, please use the back of this page.) APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: 12!31/2006) Assets: $ ~~~~ ~~~/~~ ~c~~~,~~ F~ ~~-~n~:S R~ ~v~t~ Total Assets Liabilities: Total Liabilities Net Worth (Total Assets Minus Total Liabilities) ~ uy.~~t. c~G 3~a ~~c,l . C_a ~, ~,~5. C4C~ $ `3~', 4~~ ~ ~ 5 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Revenues: $ (List by funding source) Total Revenue $ Expenses: $ Total Expenses $ Total Revenue Minus Expense $ Current Fiscal Year Budget p1es3Ls~ ~~--e- Q~~e~ 6 1:05 PM Vail Valley Community Television-Channel 5 06/19/07 Profit 8~ Loss Accrual Basis January through December 2006 Jan -Dec 06 Ordinary Income/Expense Income Capitol Improvement Grant 26,400.00 Channel 10 Lease 3,600.00 Contributions Income Unrestricted 250.00 Total Contributions Income 250.00 Corporate Sponsorships 560.00 Franchise Fees Avon 27,733.53 Vail 69,886.35 Total Franchise Fees 97,619.88 Production Income MTC Dubs 3,425.00 Production Services 12,000.00 Reimbursed Expenses 266.00 Total MTC 15,691.00 Total Production Income 15,691.00 Total Income 144,120.88 Expense Automobile Expense Fuel 1,344.71 Parking 15.00 Automobile Expense -Other 958.95 Total Automobile Expense 2,318.66 Bank Service Charges 25.00 cell phone 346.20 Dues 917.45 Equipment Installation 3,074.75 Equipment Purchase 45,823.55 Insurance Health 3,854.60 Liability/Property 1,460.00 Officers and Directors 1,200.00 Workers Compensation 694.00 Total Insurance 7,208.60 Licenses and Permits 194.95 Miscellaneous 1,650.00 Payroll Expenses 4,148.80 Postage and Delivery 479.89 Printing and Reproduction 54.66 Rent 14,734.55 Rent Satellite Dish 3,328.33 Repairs Equipment Repairs 880.00 Total Repairs 880.00 Salary 8~ Wages 54,045.08 1:05 PM Vail Valley Community Television-Channel 5 06119/07 Profit 8~ Loss Accrual Basis January through December 2006 Jan -Dec 06 Supplies Office 1,938.94 Studio 1,794.06 Total Supplies 3,733.00 Talent 150.00 Taxes Property -1,001.68 Total Taxes -1,001.68 Telephone 1,573.94 Tools 39.63 Training 1,162.50 Travel 8~ Ent Meals 840.86 Total Travel 8~ Ent 840.86 Uncategorized Expenses 50.00 Utilities Gas and Electric 2,754.37 Total Utilities 2,754.37 Total Expense 148,533.12 Net Ordinary Income -4,412.24 Other Income/Expense Other Income Interest Income 47.32 Total Other Income 47.32 Net Other Income 47.32 Net Income -4,364.92 Application for Town of Vail Funding Submitted by Fg G~~EN June 2i, 2007 APPLICATION FOR TOWN OF VAIL FUNDING Submitted June 21, 2007 by Betty Ford Alpine Gardens 1. Name of organization: Betty Ford Alpine Gardens (BFAG) 2. Contact person: Ann Kurronen, Executive Director 3. Mailing address: 183 Gore Creek Drive, Vail, CO 81657 4. Telephone: 476-0103 x 4 5. E-mail address: ann@BettyFordAlpineGardens.org 6. Members and Titles of your governing board: See attached Board Member list. 7. Amount of contribution requested: $75,000 & maintain our two designated parking spaces in the Ford Park parking lot. Note: In March, 2007 BFAG was awarded a matching grant of $10,000 from the Town of Vail (TOV) to put toward the expense of redesigning the existing Mountain Meditation Garden. The redesign process is underway and we are seeking bids and drawings from a variety of landscape architects. We are currently soliciting donors and anticipate that we will request the TOV matching grant within the coming year as we move forward with this multi-phased project. We ask that the TOV carry over the original $10,000 matching grant until such time that we are ready to request fund disbursement. 8. Organization fiscal year-end: September 30, 2007 9. Are.your books audited? Yes, by McMahon & Associates on an annual basis. 1 10. How will the contribution be used? BFAG will use TOV funds in two ways; for general garden operations and to support expansion of our education programs for adults and children. Last year the TOV funded BFAG in the amount of $56,250. This year we respectfully request $75,000. Garden Operations BFAG receives 100,000 visitors each summer. We estimate that the Gardens draws 25,000 of these visitors on our name alone. Examples include numerous garden club bus tours that spend a day at BFAG (and often seek lodging in Vail), horticulture enthusiasts and experts, as well as some television companies that come to film segments for nationally syndicated garden shows. To elevate local, public and national awareness of the Gardens, we have embarked on an intentional and targeted advertising campaign this summer with the ultimate goal of increasing attendance and participation in our education programs. We have created a sophisticated and inviting "brand look" for our advertising motif that now appears i1 Vail /Beaver Creek magazine, Bravo Music Program, Parents Handbook, on the Vail and Beaver Creek buses and as a pre-show at the movie theatres in Edwards and Eagle. Additionally, we are mentioned as an underwriter for National Public Radio. Use of all these types of media include mention of our location in Vail, Colorado. Over the years our payroll and material expenses have risen with the normal rate of inflation, yet we are still one of the few entities in the Valley to offer visitors access to the Gardens without charging an admission fee. A survey conducted by the Vail Recreation District ranked BFAG second among all facilities and programs utilized by full-time residents and second home owners. The requested increase in funding from the TOV will help insure we continue this positive trend as we create memorable experiences to which visitors will wish to return. Education Program Expansion BFAG has served as a strong asset to the community for the past twenty years, and as a mature organization we are seeking to expand our reach and influence with the local and tourist population. We believe the most effective way to strengthen the Gardens value to the community is through useful and effective education programs and workshops. In doing so, we request an increase in funding that will help support our plans for education expansion in 2008. Our children s and teen's programs are annually attended by 800 school-aged children. As is true of our general admission, these programs are provided free of charge. In 2008 we plan to double our attendance to our youth programs to 1,600. We will accomplish this by parhzering with like-minded organizations to share administrative costs to while expanding the number of people we serve. Additionally, we plan to expand our adult education to include envirorunental and conservation programs that will be addressed in question #11. Also of note, BFAG is recognized as a leader in the botanic gardens field by offering Horticulture Therapy programs to those seeking health and hope. This program alone costs $1,000 per summer to operate and it is our wish to continue to make it available to participants such as. The Buddy Program, Easter Seals and our local Hospice. 11. How does your request support item 1C of the TOV contribution policy? Betty Ford A1pu1e Gardens mission and contribution to the community is in strong alignment with the town's mission in the following ways: A Premier Mountain Resort Community: The Board of Trustees at Betty Ford Alpine Gardens recently revised our mission statement: To inspire passion for plants in high altitude communities through beautification, conservation, education and research. Our newly created vision is to be recognized as the foremost authority on high altitude plants in natural and cultivated landscapes in the Rocky Mountain Region and similar environments. We have made significant advancement toward being considered the experts v1 our field to which all others turn for guidance, influence and on the topic of mountain flora. When creating our vision, we had in mind that this would compliment the town's desire to be considered by all current and potential stakeholders, as a resort community whose name is synonymous with excellence. Committed To Providing Citizens and Guests With A Superior Level of Environmentally - Sensitive Services: Betty Ford Alpine Gardens gates are open free to all who visit our Valley. On a weekly basis u1 the summer we offer hand's on children s and teens education programs that inspire curiosity and encourage participants to treat our landscape in an environmentally respectful manner. These programs are offered to locals and tourists alike, and are well advertised so that we are able to reach approximately 800 youth annually. This season we have opened the Gardens to other organizations with like-minded environmental messages such as: Eagle Valley Alliance that taught astanding-room only class on composting, collaborate with the Gore Range Science Center in offering the Eagle Explorer Program, and the partner. with the Colorado Hiking Association for whom we lead wildflower hikes in the Vail Valley. As explained in Question 10, we plan to expand our education programs in 2008 to double the number of particpants, including adults, to 1600 citizens and guests. Offering an Abundance of Recreational Educational and Cultural Opportunities: Betty Ford A1pu1e Gardens is a uniquely wonderful place to visit with something to delight, amaze and educate people of all ages. Our exhibits change daily, and in some cases hourly, thanks to the whims of Mother Nature. We inspire people to do great things by providing quiet space for meditation and reflection. BFAG is a living museum that teaches people to appreciate high altitude plants and their role in preserving our mountain culture. We are experts in the field of plant science, conservation and habitat restoration, and we share that knowledge with our visitors. In addition to our main focus on high altitude plants, conservation and research, we also provide the setting (in our Children's Garden Amphitheatre) for Bravo to offer pre-concert talks before several of their classical music concerts at the neighboring Ford Amphitheatre. In conclusion, Betty Ford Alpine Gardens matters to the local and tourist community because we: • Educate people of all ages about high altitude plants which, other than snow and rocks, are the greatest attraction and valued asset of our mountain landscape. • Work to restore habitats and conserve endangered plant species. Reach out to young people and provide a safe a space to learn. Positively impact the local economy through offering tourists a unique and ever-changing botanic garden display (which encourages return visits), provide a pleasant shopping experience at our two retail gift stores, and encourage local citizens to beautify their lawns and porches with attractive and drought-tolerant h•ees and plants. Serve as stewards of the heritage and history of places. • Awaken and nurture an affinity for the beauty of the Rocky Mountain region and natural world. We have a saying in the botanic garden world, "Gardens are considered the first sign of commitment to a community. When people plant something they are saying, let's stay here. And by their connection to the land, they are connected to one another." 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The BFAG annual operating budget (excludes our recently renovated gift shop) is supported by the following sources: 20% Private Donations (includes tours and on-site donations) 22°I° BFAG Sponsored Fundraising Events 15 % BFAG Membership Dues 19% Grants (Federal and foundations) 19°1° Town of Vail (last year $56,250) 5 % Endowment Income 100% 13. Organization's mission statement: BFAG recently revised our mission and created a vision statement as follows: Betty Ford Alpi~ze Gardens' Missio~z Statement To inspire a passion for plants in high altitude communities through beautification, conservation, education, and research programs. Betty Ford Alpine Gardens' Vision To be recognized as the foremost authority on high altitude plants in natural and cultivated landscapes in the Rocky Mountain region and similar environments. Betty Ford Alpine Gardens Aims To Be: • The most beautiful and acclaimed summer attraction in the Colorado high country. • The "go to" resource for sustainable landscaping and gardening information. • Regularly published as a horticultural. authority. • Recognized as the best summer volunteer opportunity in Eagle County. • A leader in a coordinated/partnered.education programs on sustainable living in the Colorado high country. • An organization whose value to the community stimulates financial support. • A recognized leader in mountain plant conservation and research. APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: September 30, 2006) Assets: Cash $ 57,052 Endowment $ 262,130 Accounts Receivable $ 15 Gift Shop Inventory $ 62,215 Fixed Assets $2,211,715 (Gardens/plant collections, interpretive displays, office equipment, library gift shop in Vail Village) Total Assets: 2 593 127 Liabilities: Accounts Payable $ 14,603 Payroll $ 8,736 Sales Tax Payable $ 4,741 Total Liabilities 28 080 Net Worth $2,565,047 6 APPLICATION.FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Current Fiscal Year Budget (October 2006 -September 2007) Revenues: Annual Membership $ 42,325 Income from Endowment $15,140 Garden Donation Boxes $ 7,154 Individual Donations $ 34,043 Operating Grants $ 56,000 Group Tours $ 3,000 Facility Use $ 11,700 Fundraising Events (net) $ 65,000 Gift Shops $201,580 TOV Grant $ 56,250 Miscellaneous 1 589 Total Revenue $493,781 Expenses: Administration $ 71,725 Gardens $ 87,776 Education & Programs $ 59,319 Development $ 61,275 Gift Shops 213 686 Total Expenses $493,781 Total Revenue Minus Expense $ 0 7 } Betty Ford, Honorary Director P.O. Box 927 Rancho Mirage, CA 92270 Jan Hart (Assistant) (760) 324-1763 - CA office (760) 324-7289 -fax Helen Fritch, President >;merita 183 Gore Creek Drive Vail, CO 81657 (970) 476-0848 -home (970) 476-8702 -Sitzmark fax (970) 471-1 1 S7 -cell Co-Owner, Sitzmark Lodge hfi•itch~msn.com Deane Ball President 2000 East 12th Avenue, #4 Denver, CO 80206 (303) 322-8338 -home (303) 333-6323 -office (303) 956-0622 -cell 476-1215 -Vail Winter -Florida 1832 NE 24th Street Wilton Manors, FL 33305 FL phone - 984-864-6286 Deane a MtnMedia.net June Vanourek Vice. President 2524 Fenno Drive Cordillera, CO 81632 (970)926-4072 (970) 926-4264- fax (970) 390-9257 -cell junevan avail.net Bob Fritch Treasu rcr 183 Gore Creek Drive Vail, CO 81657 (970) 476-0848 -home (970) 471-11 S7 -cell Betty Ford Alpine Gardens 2007 Board of Trustees Gwen Scalpello Tye Stockton Secretary 2470 Bald Mountain Road P.O. Box 160 Vail, Colorado 81657 Vail, CO 81658 970-476-0033 -home 479-1788 -home 970-476-7512 ext. 107 -work 479-7330 -fax tvestockton a.comcast.net Yscalpello(a~att~lobal.net Pam Brandmcyer Jacki Allen-Benson Town of Vail Representative Post Office Box 270 7S South Frontage Road W Gypsum, CO 81637 Vail, CO 81657 (970) 524-0010 -home (970) 479-2 113 (970) 824-1018 -work Pbrandmeyerwail~ov.com (970) 524-1019 -fax (970) 471-0986 -cell benson7allen a,earthlink.net BFAG Staff Office Phone: (970) 476-0103 Frank Barborek Office Fax: (970) 476-1685 326SA Katsos Ranch Rd. Alpine Treasures: (970) 479-7365 Vail, CO 81657 School House: (970) 479-9451 (970) 479-1044 - homelfax Summer only (970) 331-6942 -cell _fjbntx a,aol.com Ann Kurronen: Executive Director Phone: Extension 4 Cell: (970) 390-9988 Dick Liebhaber ann@bettyfordalpinegardens.org 44W.Meadow Dr Vail, CO 81657 Nicola Ripley: Director of Horticulture (703) 442-0883 - VA Phone: Extension 3 • (703) SS6-9593 - VA fax Cell: (970) 390-9406 (970) 476-6583 -Vail Nicola a bettyfordalpinegardens.org (970)-476-3714 -Vail fax rtl a,liebhaber.net Melissa Kirr: Garden Supervisor Phone: Extension 3 Cell: (970) 390~4~146 Magnus Lindholm Melissa@ bettyfordalpinegardens.org Post Office Box 640 -mailing Vail, CO 81658 Shari Rodeen: Office Manager 0322 E. Beaver Creek Blvd. -work Phone: Extension 3 Avon, CO Shari ~r bettyfordalpinegardens.org 970-949-6776 -work 970-748-8900 -fax Bridget Levis: Gift Shop Manager mat;nuslindholm ~r,traercreek.com Phone: (970) 479-7365 bridget a bettyfordalpinegardens.org Amy Phillips 4831 Eagle Bend Drive Post Office Box 3868 Avon, CO 81620 (970) 949-0881 -home/fax (970) 33 ] -1645 -cell acp~~i~vail.net g APPLICATION FOR TOWN OF VAIL FUNDING FOR 2008 1. EAGLE RIVER WATERSHED COUNCIL, INC. 2. Executive Director: David K. Fulton 3. Mailing Address: P.O. Box 7688 Avon, CO 81620 4. Phone:970-827-5406 5. Email: Fulton@EagleRiverWatershedCouncil.org 6. Members and Titles of Governing Board of Directors: Ms. Arlene Quenon, President Mr. Robert (Bob) Louthan, Vice President, Vail resident. Ms. Anne Esson, Asst. Secretary/Treasurer, Vail resident. Dr. Thomas (Tom) Steinberg, Board Emeritus, Vail resident. Mr. Josiah (Joe) Macy, Board Member, Past President Mr. Keith Kepler, Board Member, Vail resident. Mr. Phil Frank, Board Member Mr. F. Blake Lynch, Board Member 7. Amount of Funds Requested: Community Pride Highway Clean Up (Partner w/ TOV) April $1000 River Clean Up September 2008 $500 Sediment Pollution & Protection Activity Gore/Black Gore Creek Staff time BGC -general operating support $40,000 Complete/Maintain Gore Creek Protection Basin MP 183 $20,000 Bio-Monitoring of Gore/Black Gore Creek, Implementation of "TMDL" standards. $30,000 Engineering costs associated with Monitoring Sediment Gore Creek Protection Basin Clean-Up 12 000 2008 REQUEST $103,500 8. Fiscal Year End: December 31 9. Audit: Completed by McMahan & Associates, financial statements ending 2006. 10. How will the contribution be used? Funds will be used to support the Watershed Council staff time dedicated to proactively working with CDOT and the other members of the Black Gore Creek Steering Committee to address sediment issues in Black Gore Creek. We will continue to provide the leadership for collaborative action, keeping the issue in front of the regulatory agencies, the media, and communicating effectively with the key agency partners and elected officials at the local, state and federal level. It has become evident through bio-monitoring and other current studies that significant and growing impacts to water quality in Gore Creek need to be addressed. Our monetary request will promote efforts to maintain and preserve this Gold Medal fishery of economic importance to the Town of Vail. As in the past our council dedicates substantial time to coordinating matching funds in order to leverage TOV funds. Over $4.5 million has been raised and spent on sediment source reduction projects benefiting the entire community of Vail and more specifically the Town Council's mission to maintain the premier mountain resort community's environmentally sensitive services and recreational opportunities. -i The Gore Creek Protection Basin (previous moniker, "Basin of Last Resort") is an on- stream sediment basin site located between the north side of the Interstate and the bike path just west of Mile Post 183. This spot was once a deep and wide pond that was stocked with fish by CDOW. Traction sand washed down into this segment of the stream, filling the creek, minimizing stream flow and increasing water temperature. The goal of this project was to remove the traction sand from the stream and provide a space in the stream that can capture sand from upstream that is continually being washed down towards Gore Creek in Vail. The project continues to have strong support from the Forest Service and they are completing the necessary wetlands and cultural permitting process. The Eagle River Watershed Council will continue to partner with USFS and Eagle County to monitor the biological and physical parameters of both Black Gore Creek and Gore Creek. Working within the TMDL Work Group, we will follow up on the final "Total Maximum Daily Load" submittal to the EPA and encourage the ongoing positive efforts by CDOT to remove traction sand already impacting this fragile environment and to limit additional annual impacts. Thank you for continuing the dedication of the Town of Vail to protecting Gore Creek. 11. How does this item support Item 1c of the contribution policy? The Eagle River Watershed Council, Inc. through its staff, diverse and dedicated Board Members, and hundred's of local volunteers, continues to work to ensure a positive sustained economic climate and an environmentally sensitive high quality of life by addressing the Black Gore Creek rehabilitation issue in a positive, collaborative way that prevents further degradation of the natural resource, Gore Creek, the historic lifeline of the Town of Vail. 12. Current Funders of the Eagle River Watershed Council, Inc. (Partial List) Individual contributors from throughout the community First Bank Beaver Creek Resort Company Great Outdoors Colorado Berry Creek Metro District Town of Avon Colorado Department of Public Health & Environment Town of Eagle Colorado State Tax Check Off Fund Town of Gypsum Colorado River Water Conservation District Vail Resorts, Inc. Vail /Eagle Valley Rotary Club Eagle County Eagle River Water & Sanitation District 13. Mission: The Eagle River Watershed Council, Inc. advocates for the health and conservation of the Eagle and Colorado Rivers in Eagle County through education, research and projects. We provide a forum where everyone can participate and gain a greater understanding of the Eagle River Watershed environment. 2 Eagle River Watershed Council, Inc. (A Colorado Non-Profit Corporation) Statement of Financial Position December 31, 2006 Assets: Cash and cash equivalents Receivables: Contributions and grants . Employee advances Due (to) from other category Total Assets Temporarily Unrestricted Restricted Total 10,948 - 10,948 2,500 100,000 102,500 3,841 - 3,841 (5,937) 5,937 - 11,352 105,937 117,289 Liabilities and Net Assets: Liabilities: Accounts payable and accrued liabilities Accrued payroll and payroll taxes Total Liabilities Net Assets: Unrestricted net~assets Temporarily restricted net assets Total Net Assets Total Liabilities and Net Assets 11,576 - 11,576 2,234 - 2,234 ' 13,810 - 13,810 (2,458) - (2,458) - 105,937 105,937 (2,458) 105,937 103,479 11,352 105,937 117,289 Eagle River Watershed Council, Inc. (A Colorado Non-Profit Corporation) Statement of Activities For the Year Ended December 31, 2006 Temporarily Support and Revenues: Unrestricted Restricted Total Contributions and grants 126,670 247,430 374 100 Investment income 113 - , 113 Miscellaneous income 383 - 383 Net assets released from restrictions 141,493 (141,493) Total Support and Revenues 268,659 105,937 374,596 Expenses: Salaries and wages 141,345 - 141 345 Employee benefits 3,552 - , 3 552 Payroll taxes 10,693 - , 10 693 Project expenses -Professional fees 49,805 - , 49 805 Project expenses -General 11,038 - , 11 038 Professional development 2,434 - , 2 434 Accounting 8,444 - , 8 444 Compter repairs and maintenance 2,872 - , 2 872 Insurance 1,710 - 1 710 Interest and penalties 13,357 - , 13 357 Marketing and advertising 4,196 - , 4 196 Memberships, dues and subscriptions ~ 3,103 ~ - , 3 103 Miscellaneous 360 - , 360 Office supplies and equipment 4,186 - 4 186 Postage.and delivery 1,402 - , 1 402 Printing and publications 4,869 - , 4 869 Occupancy costs 13,200 - , 13 200 Telecommunications 4,735 - , 4 735 Travel and entertainment 11,695 - , 11,695 Total Expenses 292,996 - 292,996 Change in Net Assets (24,337) 105,937 81,600 Net Assets -Beginning of Year 21,879 - 21,879 Net Assets -End of Year ~ (2,458) 105,937 103,479 APPLICATION FOR TOWN OF VAIL FUNDING Town of Vail Kathleen Halloran, Manager of Budgets & Fin'1 Reporting 75 South Frontage Road West Vail, Colorado 81657 1. Name of organization: Southern Rockies Ecosystem Project (SREP) 2. Contact person: Michelle Zimmerman 3. Mailing address: 1536 Wynkoop Suite 200, Denver, CO 80202 4. Telephone:303-4543341 5. 'E-mail address: michelle@restoretherockies.or~ 6. Members and Titles of your governin bg oard: Vera Smith, Chair; Nada Culver, Vice Chair; Jerry Powell, Secretary; Rick Whipple, Treasurer; Willie Gibson; Kurt Kunkle; Chris Pague; Scott Schlosser; Kim Vacariu; Trish White; Erick Aune; Ronni Egan 7. Amount of contribution requested: $10,000 8. Organization fiscal year-end: June 30, 2007 9. Are your books audited? Not in the past. This will be the first year we do an audit. 10. How will the contribution be used? To support the Citizen Science Wildlife Monitoring program through supporting volunteer opportunities and management. 11. How does o~ ur request supx~ort item 1C of the contribution polio? The Citizen Science Wildlife Monitoring program (CSWM) provides a benefit to the community of Vail by engaging local citizens in monitoring wildlife movement on Vail Pass. The natural beauty and wildlife resources that exist in the Vail Valley and surrounding areas are of great importance to the community.' The CSWM program both encourages local citizens to learn more about that .resource while at the same time assist in collecting data to help insure those resources are protected. Wildlife and protected natural resources are important to the future health of the Town of Vail and providing for conservation of habitat and wildlife will maintain the values that help-make the Town of Vail a premier mountain resort community. The practices in this program allov~~ citizens to engage in hands-on learning which can effectively increase their knowledge and interest. By employing these field-based activities, citizens can be inspired and have the tools necessary to communicate the need for habitat connectivity and reduced animal-vehicle collisions to others. By engaging the community to collect important wildlife movement data at the site of the proposed wildlife bridge, the program: l) fosters interest in wildlife movement and habitat fragmentation, 2) provides an educational opportunity for citizens to learn about native wildlife and ecology, and 3) provides a solid continued on reverse grassroots and community base for critical wildlife movement data collection well into the future. 12. Who currently funds ,, o~ganizatiort (other governments, private donations, user fees, etc.)? Private foundations, government granting sources, and individual donations. A more detailed list is located on the sources of revenue page. For specific funding sources (i.e. foundation names, corporate sponsor names, etc., please feel free to contact Michelle Zimmerman at SREP). Additional "funding' comes to SREP dtrough in-kind donations from our partners and volunteers. Total Citizen Science volunteer time amounts to 180 hours at $25/hour (road ecologist rate) that translates to $4,500 of in-kind support. In-kind staff time and support from Gore Range Natural Science School anti the Denver Zoo tops $15,000 13. Organization's mission statement: Founded in 1992, The Southern Rockies Ecosystem Project (SREP) is a nonprofit conservation science organization workingto protect, restore and connect ecosystems in the Southern Rockies of Colorado, Wyoming and New Mexico. SREP utilizes conservation saerice principles and geographic information system (GIS) mapping technology to identify and protect wildlands critical to the preservation of~ native biodiversity in the Southern Rockies. CSWM program background: Habitat fragmentation is a serious threat to wildlife; severing historic wildlife migration routes and isolating populations of wide-ranging species such as lynx and mountain lion. Roads and development, in particular, are known to fragment wildlife habitat. One of the biggest threats to wildlife movement in the heart of the Rocky Mountains is I-70 - ahighly-traveled interstate. highway that creates a major barrier to wildlife. As a means of mitigating such barriers, wildlife crossing structures (including overpasses and underpasses, in conjunction with wildlife fencing) have been shown to restore and maintain landscape connectivity as well as reduceanimal-vehicle collisions. Our research over the past years has indicated that a critical data gap exists in assessing the effectiveness of existing and planned wildlife crossings in the state of Colorado. Specifically, very little data exists on wildlife movement and activity before and after wildlife crossings are put in place. In order to construct the most effective wildlife crossings possible, data must exist on their effectiveness so future crossings can be modified and enhanced. To address this data and restore landscape connections while engaging local communities, we developed the Citizen Science Wildlife Monitoring program in the summer of 2006. Our long-term goal is to expand .this program statewide in high prio~7ty linkages throughout Colorado. APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Most Recent Completed Fiscal Year Jun 30, 06 . ASSETS Current Assets CheckinglSavings Petty Cash 24.82 US Bank 47,440.47 US Bank Money Market 26,066.36 Total Checking/Savings 73,531.65 Total Current Assets 73,531.65 Fixed Assets Accumulated Depreciation -23,660.00. Office Equipment 30,988.32 Real Estate 104,919.17 Total Fixed Assets 112,247.49 TOTAL ASSETS 185,779.14 LIABILITIES 8. EQUITY Liabilities Current Liabilities Other Current Liabilities Payroll Liabilities 3,064.15 Total Other Current Liabilities 3,064.15 Total Current Liabilities 3,064.15 Long Term Liabilities :Note Payable Total Long Term Liabilities Total Liabilities Equity Fund Balance Opening Ba1.Equity . Net Income Total Equity TOTAL LIABILITIES 8~ EQUITY 40,612.10 40,612.10 43,676.25 73,493.89 0.01 68,608.99 142,102.89 185,779.14 continued on reverse 's APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Current Fiscal Year Budget Fiscal Year 2006: July i, 2006- Jure 30, 2007 Revenue Item Bud et 06-07 GIS Services 500 Individual Contributions 13,000 Foundation rants 130,000 Government rants 0 Ma'or Donor 85,000 Cor orate 12,500 Book Sales 400 Educational Courses 3,250 Total Revenue 244,650 Ex enses Item ExpersES 06-07 Pa roll Expenses _ 1-FTE Executive direr;tor 43,000 1 FTE GIS Director 34 000 1 FTE Pro rani Director 38 831 3/4 FTE Director of Develo ment 32,004 Sub Payroll 147 835 Taxes and Benefits 14,784 - Sim le IRA 3,145 Total Pa roll - 165,754 Conferences & Trainin 1 000 - contract Labor 0 1 PT Road Ecolo ist 5,000 Newsletter 4,000 Insurance 2 000 Licenses and Permits 500 Accountin Services 1,000 Meals and Er•!ei#airment 2,500 Posta a and Delivery ~ 1,050 Printin and Reproduction _ 7,000 Rent & Utilities 14,761 Sup lies -Office 5,000 Su lies - Com uters 0 - Su lies - CSWM 8,000 Tele hone/Internet 5,500 Travel 7,500 Miscellaneous 500 Total Ex enses 231,075 Total Reverwe minus Ex ense 13,575