HomeMy WebLinkAbout2008-02-19 Support Documentation Town Council Work Session f
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VAIL TOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
11:30 A.M., TUESDAY, FEBRUARY 19, 2008
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
vvill consider an item.
Council will be served lunch.
1. George Ruther ITEM/TOPIC: Community Development Department Review. (30
min.)
2. Scot Hunn ITEM/TOPIC: (Site Visit) Cornerstone, Cascade Village,
Ordinance No. 5, Series of 2008. (30 min)
3. Scot Hunn ITEM/TOPIC: Discussion of the first reading of Ordinance No. 5,
Series of 2008, an ordinance approving a major amendment to
Special Development District No. 4, Cascade Village, pursuant to
Section 12-9A-10, Amendment Procedures, Vail Town Code, to
allow for the development of a mixed use development, located at
1276 Westhaven Drive. (Cornerstone site). (15 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Ordinance No. 5, Series of 2008, on first
reading.
BACKGROUND RATIONALE: On January 28, 2008, the Town of
Vail Planning and Environmental Commission held a pubfic
hearing on a request for a major amendment to Special
Development District No. 4, Vail Cascade, Section 12-9A-10,
Amendment Procedures, Vail Town Code, to allow for an increase
in the allowable gross residential floor area (GRFA) within Area A,
Cascade Village, and to allow for the development of the
Cornerstone Site. Specifically, the applicant proposes to increase
the allowable GRFA for Area A from 289,145 sq. ft. to 295,611 sq.
ft. (an increase of 6,466 sq. ft.) to facilitate the development of 23
free market condominium units, 4 employee housing units, a new
ticket office for lift ticket sales operations by Vail Resorts, Inc., and
underground parking on the site. Upon review of the request and a
site specific development plan, the Planning and Environmental
Commission voted 6-0-0 to forward a recommendation of
approval, with conditions, of the request to amend Special
r
~
I'
Development District No. 4, Vail Cascade, to the Vail Town
Council.
STAFF RECOMAAENDATION: Staff recommends that Town
Council approves Ordinance No. 5, Series of 2008, on first
reading.
4. Warren Campbell ITEM/TOPIC: Planning & Environmental Commission (PEC)
/Design Review Board (DRB) Update. (15 min.)
5. Leslie Fordham ITEM/TOPIC: Work Session with Art in Public Places (AIPP)
Board. (30 min.)
ACTION REQUESTED OF COUNCIL: Meet with AIPP Board to
discuss and give direction regarding the approval process for
public art and strategic direction. AIPP will make a short "2007
Year in Review" presentation.
6. Tom Kassmel ITEM/TOPIC: Dedication of an Eagle River Water and Sanitation
District (ERWSD) Construction and Permanent Easement on
Willow Park. (15 min.)
ACTION REQUESTED OF COUNCIL: Dedicate two easements
to the Eagle River Water Sanitation District for the purpose of
construction of a sanitary sewer line along Willow Circle this
Spring. One being a temporary construction easement for staging
of material and one being a permanent easement for future
maintenance and construction.
BACKGROUND RATIONALE: ERWSD has requested that the
Town provide two easements on Willow Park dedicated to
ERWSD for the purpose of construction of a new sanitary sewer
line. The easements will facilitate the construction of the new line
allowing the new line to have a 0.7% grade, less impact on the
existing sanitary sewer line, and providing additional areas for
construction staging.
STAFF RECOMMENDATION: Staff believes the construction can
be limited to the existing Town owned Right of Way and no
easements will be necessary:
7. Greg Hall ITEM/TOPIC: Discussion of the proposed lease between the
Matt Mire Town of Vail and the Vail Recreation District (VRD) on non-golf
Kathleen Halloran course facilities. (10 min.) ACTION REQUESTED OF COUNCIL: Review the proposed
lease with the Vail Recreation District regarding recreation
facilities owned by the town and managed by the recreation
district.
BACKGROUND RATIONALE: The Recreation Task Force
.
consisting of: VRD board members Michelle Hall and Joe Hanlon;
Town Councilmen Mark Gordon and Greg Moffet; and members of
staff from both organizations have been working over the last two
years to cooperatively address issues related to town-owned,
VRD-managed facilities.
8. Stan Zemler ITEM/TOPIC: Discussion of Individual Council Goals. (15 min.)
9. Mark Miller ITEM/TOPIC: West Vail Fire Station Update. (30 min.)
ACTION REQUESTED OF COUNCIL: Review and discuss
background information provided by staff, and provide direction as
to what additional information would be helpful regarding this
proposal.
BACKGROUND RATIONALE: On-going discussion and objective
analysis of the proposed West Vail Fire Station.
10. Judy Camp ITEM/TOPIC: Explanation of Real Estate Transfer Tax (RETT) revenue budget. (5 min.)
ACTION REQUESTED OF COUNCIL: None - information only.
BACKGROUND RATIONALE: During the February 5, 2008
meeting, Council requested an explanation of the RETT revenue
budget in view of potentially declining market prices.
STAFF RECOMMENDATION: None - information only.
STAFF RECOMMENDATION: Listen and provide feedback.
11. Matt Mire ITEM/TOPIC: Discussion of the First reading of Ordinance No. 6,
Series of 2008, An Ordinance Amending Title 6, Chapter 3, Article
D, Regarding Offenses Against Public Peace. (5 min.)
ACTION REQUESTED OF COUNCIL: Approve, amend or deny first
reading of Ordinance No. 6, Series 2008.
BACKGROUND RATIONALE: Due to public transportation
disturbances the Town of Vail Police Department and Bus Department
has requested an amendment to Title 6, Chapter 3, of the Town Code
to add a subsection that is similar to the C.R.S §18-9-114 for the
counsels consideration.
STAFF RECOMMENDATION: Approve, amend or deny first reading
of Ordinance No. 6, Series 2008.
12. Rachel Friede ITEM/TOPIC: Discussion of Resolution No. 3, Series of 2008, a
Resolution to establish Special Business Promotion Permits, and
setting forth details in regard thereto. (10 min.)
. ~
BACKGROUND RATIONALE: Over the past few years, the
Special Events Coordinator has received numerous requests from
businesses to hold promotional events that did not meet the
requirements for a special events permit. After consulting the
business community, Staff has developed the Special Business
Promotion Permit to allow, individual businesses to hold
promotional events that include activities outside of day-to-day
business.
On February 11, 2008, the Planning and Environmental
Commission unanimously voted to recommend approval of a
resolution establishing Special Business Promotion Permits.
ACTION REQUESTED OF COUNCIL: Staff requests Council
approve, approve with modifications, or deny Resolution No. 3,
Series of 2008.
STAFF RECOMMENDATION: Staff recommends that the Vail
Town Council approve Resolution No. 3, Series of 2008
13. ITEM/TOPIC: Information Update. (10 min.)
14. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
15. Matt Mire VTEMROPIC: Executive Session, pursuant to 1) C.R.S. §24-6-
402(4)(a)(e)(fl - to discuss the purchase, acquisition, lease,
transfer, or sale of property interests; to determine positions,
develop a strategy and instruct negotiators; and to discuss
personnel matters, Re: Timber Ridge Redevelopment Agreement;
and Review of Town Council direct reports. (60 min.)
16. ITEMITOPIC: Adjournment. (4:20 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD,
TUESDAY, MARCH 4, 2008 IN THE VAIL TOWN COUNCIL CHAMBERS.
Town of Vail
Community Development
2007 Year in Review
February 5, 2008
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Table of Contents
1. Executive Summary
II. Community Development Department Organizational Structure
III. Staffing Levels
IV. 2007 Community Survey Results
V. Building Team Summary
,
VI. Environmental Health & Planning Summary
VII. Geographic Information Systems Team Summary
VIII. Housing Team Summary
IX. Planning Team Summary
X. Department Opportunities & Challenges
XI. 2008 Community Development Department Work Plan •
1
Town of Vail Community Developrrient Department February 5, 2008
I. Executive Summarv
The Town of Vail Community Development Deparhnent celebrated another successful year
in 2007. The six teams within the Department, Planning, Building, Environniental Health
and Planning, Housing, Geographic Information Systems, and Administration, have all
contributed to this success by honoring the vision, mission and values of the Department in
all aspects of our jobs. Over the past year, the Department participated in a significant
number of actions that will have long lasting impact on the community. For example,
Community Development Department staff spearheaded the creation of employee housing
regulations that aggressively seek to provide housing opportunities for the growing number
of new employees generated from the redevelopment activity throughout Vail. The
regulations will move forward in achieving the adopted goal of housing 30% of the Town's workforce within the Town of Vail. Other actions having great impact on the community
include active participation in the creation of the Vai120/20 Strategic Plan, the Energy
Action Plan, and Zoning Regulation amendments aimed at streamlining and further clarifying
the Town's development review process.
Development has continued to surge, and with Vail's Billion Dollar Renewal surpassing the
billion dollar mark, the Department continued to spend a majority of time in 2007 on
development review and coordination. The Town's Development Review Team, along with
the assistance of a third party private contractor, processed roughly 1,400 building permit
applications and completed over 10,000 building inspections in 2007. This is a strong ,
increase from 2006, and as a result, the amount of fees collected from building permits has
skyrocketed to almost $6,000,000. A significant result of increased activity was the opening
of many notable development projects such as the Arrabelle at Vail Square, the Vail Plaza
Hotel & Club, Vail's Front Door, and One Willow Bridge. Major projects currently under
construction include Ritz-Carlton Residences, Solaris, Manor Vail, Mountain View
Residences, and the Four Seasons Resort, and the demand for inspections from these projects
alone indicate increased inspections in 2008.
The Planning Department also saw a surge in applications, with DRB applications reaching a
record high of over 700 applications. The surge in planning applications will result in a
surge in building permit applications over the next few years. Vail's Renewal will continue
over the next five to ten years, resulting in the redevelopment of most buildings in the
commercial cores, and potentially redevelopment of commercial areas in West Vail. Projects
that were in the planning process in 2007 include Ever Vail, Lionshead Inn, Solaris, and
. Cascade Condominiums.
Increased development projects has effected every team in the Department in.more ways than
just increasing workloads. Staff has worked on long-range planning efforts to plan for future
development, and has also worked on many amendments to the Vail Town Code to more
efficiently and effectively facilitate development throughout the Town. The Department
strives for excellence, and this high standard is highlighted throughout this report via
accomplishments in 2007.
2
Town of Vail Community Development Deparhnent February 5, 2008
II. Community Development Department Organizational Structure
A. The Department
The Community Development Department currently maintains a. full time staff of 19
community development professionals working across six interdisciplinary teams, including:
1) Administration;
2) Building;
3) Environmental Health & Planning;
4) Geographic Information Systems;
5) Housing; and
6) Planning.
The Administration Team is responsible for providing administrative support and assistance
to each of the teams, including permit issuance, recard keeping, and the many other daily
tasks of the Department. The Building Team is responsible for reviewing plans for compliance with the International
Building Code, and performing inspections in the field to ensure safe, accurate and compliant
building.
The Environmental Health & Planning Team is responsible for environmental policy
recommendations, restaurant inspections, open space management, recycling, water quality,
and other environmental stewardship projects.
The Geographic Information Systems Team is charged with maintaining the Town's database
of maps and land data, including land use, zoning, natural environment conditions, and
permitting.
The Housing Team is responsible for employee housing policy recommendations, employee
housing regulations administration, employee housing lottery administration, and other
projects that increase employee housing opportunities within the community.
The Planning Team is charged with making land use and development policy
recommendations, long-range planning, development application review, and administration
of the Sign and Zoning Regulations.
3
Town of Vail Community Development Deparhnent February 5, 2008
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C
COMMUNITY DEVELOPMENT DEPARTMENT - ORGANIZAT(ONAL STRUCTURE
~ .
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Community •
d Development
~ Director
o (George Ruther)
t.
~ _ - - ~
~
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Administrative Building Environmental GIS Housing Planning
~ Team Team Team Team Team Team
~
~
Offioe Chiei Buil~rtg Environmental GIS Housing Ctuef of
~ Manager Ofidaf Planner - i: Speciatist : : f
1 ~ Coordinatnr (Warren Pltisnin CamPbell)
(Lynne CamgbeB) (Gtarlie Davisy (8ili Cadson) {Sean Koenig} (Nina Tirtrn)
i
i = i
=
. Devebpment Plans ~ Susiainabiliry ~ . . . . . . . , . . , . • f , • . Senior j
Revi&.v Examiner Coor~nator ~
~ ~
Coardinator ~ n~
(Chris Gunion) (Vacant) ~ . ~ (Scot Hunn)
(Joe Suther) ~ ; ~ f
;
Adminlstratlve Fre Inspector/ I ' ~ I
Assistant Plan Reviewer P~nrier
(Diane Golden) (John Gufidc) 1 1 (B[U Gibson)
. -------------a------ -----i :
f-
AdminisVa3ive Electrical ~
Assistant - Inspeaor ~ P~nner
~ (Nlcole Peterson)
(Vacant) (Stan Hahn)
'17 -
Officer
a- ' Code Compliance
_ (Vacant)
~ :
Ptanner
((Radiel Friede)
N _
O
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Inspecwr planner
(JR MonEregon) (Vamnt)
B. Our Vision
Together, the six teams within the Community Development Department actively seek to
achieve tlie community's vision of being,
"the premier mountain resoYt community
C. Our Mission
The mission statement of the Community Development Department is as follows:
"to provide effective and progressive community development services
to all our customers so that the Town of Vail is recognized among
resort communities as a livable, sustainable community and resort of
the highest quality"
D. Our Values
To ensure the Department achieves the goal outlined in our mission statement, each member
within the six teams approaches his or her daily responsibilities with a common set of values.
The following value statements reflect the purpose of the Community Development
Department and how the six teams contribute to creating "the premier mountain resort
community. "
• We are stewards for Vail's long-term future with respect to both the natural and built
environment.
• We maintain a long-term focus and always consider the impacts of our actions on the full
community.
• We are proactive in implementing the community's diYection.
• We provide fair, friendly, and equitable customer service. This means exceeding our ,
customer's expectations through a friendly, knowledgeable attitude and saying no, with .
empathy, when we have to,
• We fosteY a culture of facilitation and maintain a desire of ` getting to yes
E. Our Ground Rules
With a Department comprised of six teams working to achieve a common mission, we have
identified the need to adopt a set of ground rules which we follow to ensure effective
communicati'on and the efficient use of our limited resources. These ground rules guide our
interactions with one another and our teams, and are as follows:
• We treat all individuals respectfully. .
• We communicate openly and honestly with positive intent.
• We give positive reinforcement and constructive input.
• We use teamwork to achieve desired results.
• We commit to excellence in all we do.
• We encourage innovation and support risk taking.
• We manage our resources to the community of today and that of the future.
• We each take ownership for making a difference in Yail's future.
5
Town of Vail Community Development Department February 5, 2008
IIL Staffing Levels
The total staffing level of the Community Development Department remained unchanged in
2007. When at full staff the total staffing level of the Department is 21 full-time employees.
The Department was never achieved a full staffing level in 2007. Two vacant positions
(Planner I& Planner I[) existed within the Planning Team at the start of 2007. These two
positions remained vacant through the first seven months of the year. In July, the Planner II
position was filled. The Planner I position remains unfilled. The Department is not actively
seeking to fill this position at this time.
At the end of February of 2007, the previous Department Director resigned. The vacancy that
was created was immediately filled on an interim basis internally and permanently filled in
June of 2007. Two additional positions became vacant within the Department in 2007
(October/Code Enforcernent Officer & December/Department Secretary). The Department is
actively recruiting to fill these two positions with only marginal success. Both positions
remain unfilled at this time.
IV. 2007 Community Survey Results
In the 2007 Community Survey, 26% of the respondents, or 104 persons had interacted with
the Community Development Department, identical to the reported percentage in 2005. As
summarized in the graph below, the ratings for the Department have decreased slightly over
the past foLir years, with particular declines in the area of building permit reviews and
inspections. In a new question on the 2007 survey, the adequacy of staffing was identified as
a particular problem, with only 32% saying they are "satisfied/very satisfied". Reduced
levels of staffing may serve as a cause of the reduction in ratings, as a drop in Department
employees directly correlates with the drop in customer satisfaction.
j Town of Vail Community Survey 2007
I Satisfaction With Town of Vail Community Development ~
- - -
sz r
I Environmental Quality in the T.O.V. (Air, Water, Etc.) (3.6) 2 %
Courtesy 8 Attitude (3.5) 63 %
Overall Quality 8 Design of New Development (3.1) 9%
' Overall Service 8 efficiency (3.2) 46T%
Adequacy of Staffing in Community Development (3.1) 32°0 112003
0 2005
I Building Permit Review & Inspectlons (2.8) 40/ ¦ 2007
Percent Responding "4" or "5"
The Community Development Department has identified three key improvements to focus on
in 2008 in an effort to increase our customer satisfaction ratings. These include:
6
Town of Vail Community Development Department February 5, 2008
1) exploring opportunities that will improve the turnaround time on development review
and building permit applications,
2) increasing our efficiency and effectiveness in the amount of time taken to complete
building permit inspections, and
3) using the knowledge gained through the Vail Valley Partnerships' Platinum Service
Program to immediately increase and maintain a courtesy and attitude customer rating of
. 4 ar greater.
V. Building Team Summary
The following charts summarize building activity over the past ten years. Building permit
applications were up in 2007 to approximately 1400 applications. This coupled with an
increase in building valuation has steadily increased fees collected from building permits to
almost $6,000,000. Based on planning applications over the past year, the number of
building permits is expected to continue increasing in 2008.
A. Building Permit Applications Number of Building Permits Applications
1 soo
1400
1200
' 1000
800
600
~oo Building
0
m m m m m m m m m m m
m m m d m m m m m o~ w
N N N N N N N N
. (O t0 (D O O O O O O C. O
~ OD (O O ~ N W A (T m V
B. Building Permit. Application Fees
Application Fees Collected
6,000,000
5,000,000
4,000,000
3,000,000 Fees
2,000,000
1,000,000
< < -t < < < < < < < <
m m m m m m m m m m m m
m aom m m m m om m m
N N N N N N N N
(O (D (p (O O O O O O O O O
c0 cD (D (O O O O O O O O O
W V OG (O O ~ N W P. cm OI -I
7
Town of Vail Community Development Department February 5, 2008
C. Building Application Valuations
Building Application Valuations
600.000,000
500.000.000
400,000,0 0 0
300.000,000 + Valuation
200,000,000
100,000.000
< < < < < < < < < < <
m m m m m m m m m m m m
m m m m m m m o~ w m n~ m
N N N N N N N N
(D (O (O f0 O O O O O O O O
t0 t0 10 cO O O O O O O O O
m J OD t0 O N W A (T O> ~1
D. Total Number of Inspections
# of Building Inspections
izooo
ioooo
aooo
sooo of Inspections
4000
2000
0
m m m m m m m m m m m m
d d d m m m m m m m m m
c~op c ~p o ~ p o 0 0 0p 0 0 0
01 V OD c0 O ~ N W A (~71 W V
8
Town of Vail Community Development Department February 5, 2008
VI. Environmental Plannin2 & Health Summary
A. Total Yards of Materials Recycled
I - - Recycling
~~1 - -
3500 ' -
3000
2500 2034
2000
I 1500 ---goo - ¦Total Yardsi
I, 1000
I 500 i
0
~ Carauuaw, uo-Pvlingie i MixeU Paper
I
Year 2007
B. Restaurant Inspection Summary
1. 254 inspections completed using computerized field inspection system.
2. Colorado Department of Public Health & Environment contract requirements
fulfilled.
3. 10 new restaurant plan reviews w/19 pre-opening inspections/consultations.
4. No food borne outbreaks reported in Vail in 2007.
C. Summary of Projects & Programs
1. Reused or recycled 90% of the materials from the Wendy's building demolition.
2. Town of Vail Clean up day collected over 18 tons of trash.
3. First electronic recycling event collected 8000 pounds of electronic waste.
4. Completion of a solar panel installation project on the Vail Village Transportation
Center roof.
5. Creation of an Energy Action Plan including baseline measurements for reducing
carbon emissions.
6. Completion of a green building feasibility study resulting in staff recommendation
for LEED as a model TOV green building requirement.
7. Ongoing forest health & pine beetle mitigation work performed on over 90 acres
of town-owned, private and USFS land.
8. Use of RETT for environmental programs including purchase of wind energy.
9. Installation of used oil burner at the Public Works garage.
9
Town of Vail Community Development Department February 5, 2008
VII. Geographic Information Systems Team Summary
A. Summary of Projects Completed in 2007
I
1. Completed Wildfire f-Iazard Mitigation maps.
2. Assisted in the graphic production of the Forest Health Handbook.
3. Created database and map resources identifying vehicle accident hotspots and
speed enforcement areas.
4. Updated the Town of Vail Official Address Map, Zoning Map, and Land Use
Map.
5. Created a Town of Vail Asset [nventory with the assistance of the Public Works
and Finance Departments.
VIII. Housinp, Team Summary
A. Total Employee Housing Units
I Total # Employee Housing Unit (EHU)
~ 700
- -
600
500
~ 400 +EHU-Public/Private
~y
300 EHU-Private
Total . . i
200
~
'oo
0
~ l l N N N N
CO (D (O O O O O
(D (O (O O O O O
Co (D N A 0)
B. Summary of Projects
1. Adopted Inclusionary Zoning and Commercial Linkage ordinances.
2. Acquired three new buy down housing units creating five new beds for Town of
Vail employees.
3. Facilitated the successful sale and transfer of five price appreciation capped
housing units.
4. Executed deed-restrictions on 31 new employee housing units (46 beds).
5. [ncreased the maximum allowable Permitted Capital Improvements that are
recoupable under the Town's price appreciation capped deed restrictions.
6. Adopted a 2008 balanced budget for the Timber Ridge Village Apartments.
10
Town of Vail Community Development Department February 5, 2008
IX. Planning Team Summary
A. Development Applications
DRB and PEC Applications
i
soo - _
'
700
soo
500 ' -
aoo ; ¦ DRB
300 ' ¦ P EC
200 '
I
100
~
0
(D CD (D (D CD (D (D (D (D (D
v ~ v ~ v v ~ v v v
l l l l N N N N
CO CO CD (O c0 (D O O O O
co CO (D c0 CO cD O O O O
W O N A ~ 00 O N A O)
B. Development Application Fees
Planning Fees Collected
90,000 60,000
70.000
60,000
50,000 - i ¦DRB
40,000 ¦PEC
30,000 I i
20,000 . -
i
10,000 I
C. Summary of Projects & Programs
1. Adopted a wildfire roofing ordinance aimed at reducing the Town's exposure to
wildland fires.
2. Adopted the Vai120/20 Strategic Plan and initiated the recommended actions.
3. Streamlined the Zoning Regulations by making Type II EHU's a permitted use.
4. Adopted Sign Code amendments focusing on increased comptiance.
5. Issued the TCO's for the Arrabelle at Vail Square, One Willow Bridge, Mountain
Plaza, Lodges and Lionshead and Vail Plaza Hotel projects.
11
Town of Vail Community Development Department February 5, 2008
6. Amended the Lionshead Redevelopment Master Plan to include redevelopment
opportunities in West Lionshead.
7. Completed the development review of the proposed Fogata project (formerly
Lionshead Inn & Vail Glo Lodge) in Lionshead.
8. Provided staff and support to the Planning & Environmental Commission and Design
Review Board:
X. Department Opportunities & Challenges
A. Opportunities
1. Improved development review process and reduced turnaround times.
2. Increased customer service through improved efficiencies.
3. More knowledgeable staff and partners.
4. Committed Board and Commission members.
5. Increased community tolerance and awareness of critical town-wide issues, (ie,
parking, employee housing, environmental sustainability).
6. Available advancing technology (ie, web presence, e-filing, paperless submittals)
. B. Challenges .
1. Employee retention and recruitment.
2. Meeting our customer's increasing expectations.
3. Aging facilities and lack of needed work space.
4. Quantity of development applications, building permit applications and inspections
and the impact it has on the quality of future development.
5. Lack of policy direction on many critical issues.
XI. 2008 Community Development Department Work Plans
The Community Development Department has prepared work plans to respond to the
desires expressed by the Vail Town Council during its 2008 Retreat and to better align
ourselves to ensure the completion of the tasks required to operate the Town's
community development department functions.
12
Town of Vail Community Development Department February 5, 2008
Cammun'Ky DseMopment Tseme - 200 00 0YUorrk Man
~ as2u•+caa ~?~fect r; emm Smfuc P-Miect lNhX2;
,A~1.M1Nl~TRAT m
Budget Prepare, maintain, manage process All ComDev Team weekly; monthly; On going and 6/30/08 Lynne Track expenses and budget
Leaders; finance annual re aration
Fi(e Naming Digital files on the F drive ComDev; IT Every time a new Goal to complete by All staff Create consistency
file is saved 4/30/08 members
Active files Review, final and archive files that have This task also Monthly On going Diane/JR Permits not finalized due to
been finalized, withdrawn or expired involves the contractors or owners not
building inspectors calling for final inspection;
to help review old others might have been
files finalized but never ulled
Archive Legal Two steps: All acimin staff to On going Continuously, as workday Lynne Increased efficiency
Files 1- Re-label, organize, purge - Remove work on the 2 steps allows
unnecessary documentation as per
retention schedule or duplicates;
2- Create new legal descriptions/files
as needed (when new subdivision has
been created.) Re-label
Planning Library Reorganize and purge unnecessary 1-2 admin staff, 6/30/08 Not started Vacant Better efficiency
documents and create a reference book planner
Permits Plus Add DIA inspections (2) type to Demo Lynne 2/28/08 Lynne Use to help remind the
and any other permits necessary planners DIAs are expiring
Permits Plus Create Appeal permit type Warren/planners 2/28/08 Meeting scheduled for Lynne/Warren To use for tracking
2/13/08
Permits Plus A-MF script not increasing fees due 2/28/08 Think this has been Lynne This has been tested in
when a valuation change is made (to corrected, need to check, rehearsal - test in live mode
correct now you have to void the Correction works in when we get a corrected
existing permit and re-enter rehearsal mode need to valuation(1-21-08 this is again
load to live mode. a roblem
Permits Plus QBE writer report module not Lynne, IT, Accela 2/28/08 First correction completed Lynne Need this report writer to run
accessible 12/07. Need IT to upload frequently requested
the most current version customized reports
which has the solution
according to Accela
Page 1
Permits Plus Create revision permit (1 or 7 Accela, Lynne, IT 2/28/08 New script is being written Lynne/Accela Better tracking of permitting
depending on script issues), new by Accela and should be process
document, etc. delivered by Feb. 2008
Permits Plus Add inspection types: PW - Tom Kassmel 1/30/08 These need to be loaded to Lynne To track all permits issued by
Access/staging/erosion (before the Permits Plus inspection the Town
foundation inspection); Rough list
Driveway Grade (before foundation
inspection); Final Driveway Grade
(before PW TCO inspection); Retaining
Wall Layout (before rough driveway
grade); Public Improvement (before
PW TCO inspection); Warranty
Acceptance (23 months from Public
Improvement inspection approval); This
will be added as an inspection rype and
ComDev will be contacted by PW to
enter this inspection type, 23 months
out, similar to the DIA process.
Permits Plus Testing new scripts to collect Accela, Lynne, IT 1/30/08 Have tested all scripts - 1 is Lynne Collect Construction Use Tax
Construction Use Tax implemented not working. Need new
1/1/08 forms to show Use Tax
Mylars Audit and re-file alphabetically based on 1- 2 admin staff 2/28/08 Contacting Eagle County Lynne/Sean Increased efficiency
legal description for a digital copy of plats
and cost
Update Update our records 1-2 admin staff 2/28/08 Holding off to see what Vacant Up to date information
Ordinance and occurs with scanning the
SDD books Town Clerk records
Permits Plus Fee Changes? All departments, 2/28/08 Meeting scheduled for Lynne/Warren/ Ensures review costs are
Council where 2/13/08 Charlie recovered
necessa
Permits Plus Create DRB tree removal permit type, Warren/George 2/28/08 Meeting scheduled for Lynne/Warren New application type in 2007
document 2/13/08
Permits Plus Create Civil Drawing permit type or add PW/Planning 2/28/08 Best process needs to be Lynne/Warren To smooth out the review
approval process to existing DRB discussed among planning process when civils are
permit types and PW. PW is ok with an needed - to allow some kind
approval sign off located of review prior to building
on DRB numbers in permit
Permits Plus
Page 2
Permits Plus Approval Codes to add: AP = approval Planning, PW, 2/28/08 Update and send an email Lynne Streamline actions
(use this and note approved with Building, Fire to all departments how to -
conditions, "See Conditions"; EAND = use these approval codes.
The NA has been added to
; NA = not applicable the list of approval codes
(need to add this as an option. To be
used when a department does not need
to review permits/plans. This will
reduce the problem of does a dept.
need to review); DN = denied (please
note comments WHY the permit was
denied); APCR = approved with
correction (USE ONLY FOR . . INSPECTIONS, not permit approvals)
Permits Plus Create DRB Wildlife permit type and Warren/planners 2/28/08 Meeting scheduled for Lynne/Warren New application rype in 2007
document 2/13/08
Permits Plus Master Plan permit type or leave as Warren/planners 2/28/08 Meeting scheduled for Lynne/Warren Better tracking of permitting
"Zonin Code AmendmenY"? 2/13/08 rocess
Permits Plus Create Exemption Plat permit rype and Warren/planners 2/28/08 Meeting scheduled for Lynne/Warren Better tracking of permitting
document 2/13/08 rocess
Permits Plus Change DRB fees? Need 2/28/08 Meeting scheduled for Lynne/Warren To cover Town's review costs
Warren/George to 2/13/08
make that call and
get Council
approval if
necessa
Permits Plus Create Code Enforcement applications Warren/George 2/28/08 Meeting scheduled for Lynne/Warren Better tracking of permitting
in Permits Plus? 2/13/08 rocess
Contractor Purge those contractors who are Admin 3/30/08; Daily until Mailed expired contractor Diane Up to date information
License files expired retired or left the valley and no completed card - deadline 1/31/08.
longer do work in Vail., Files will be destroyed
based on retention
schedule
Permits Plus Update alarm and sprinkler permits to 3/30/08 Lynne Has the wrong wording but
reflect correct fees, account numbers, correct account numbers
and text on documents
Town Owned Verify Town owned land, gather title Admin staff, finance On hold for now per Lynne Need to understand and
Land commitments; share info with finance dept, legal dept; George Ruther verify Town property owned
and legal department GIS. Agreement w/ and label correctly.
Land Title to reduce
cost for title commit.
Ti of the Week Develo ment rocess ti s Vail dail Joe/Kris Friel Weekl , On oin On oin Joe Im roved customer service
Page 3
Scanning scan all new and archived paper - this Mike Wolfe, 12/30/2008 and will 2008 budget for outsource Lynne/Mike The goal is to have paper
represents Community Development outsource scanning go well into 2009 scanning. Mike and Wolfe ' scanned and available for all
and the Town of Vail's historical company, ComDev are working on a TOV staff and the general
property files, plans, plats and scanner(s), Lynne, file structure to put in public through use of the
information files. Based on statistics Community place. Waiting for Permits Laserfiche system on-line
and # of file drawers it will take in Development Plus updates so we can
excess 1,000 - 1,500 hours to prepare upload this information to
files for scanning. the file structure
Archive Plans Audit IisUbins; purge demoed 2 individuals to be 6/30/08 On going Lynne Preparing for scanning and
properties, re-label with correct legal away from Admin, checking for accuracy of
and parcel numbers with laptop, access plans in slots
to the F drive
AutoCAD Evaluate the use of redline AutoCAD GIS, Building, 6/30/08 evaluate for upcoming Lynne To reduce the paper, improve
soffinrare and equipment - currently Planning, Public 2009 budget how we do business and to
have AutoCAD Light Works, Fire aid in archival of records
Permits Plus Permits Plus updates - compositions, Lynne, office space, 6/30/08 Lynne ID issues not working
fees, forms and processes computer, phone properly, add or change
applications, re-evaluate the
process and what is
necessary in Permits Plus;
remove and /or add
information
Permits Plus Create one way to sign off on planning Planning Team 6/30/08 Lynne Better efficiency
applications - need script to tie the
script in to the approval process
Permits Plus A-Build (check other types) additional 6/30/08 Started to review this issue Lynne Better efficiency
plan review hours on screen 03 is not during the revision permit
being added to the plan review fee line creation; but has not been
item showing on the document print out tested as of 10/24/07 (see 606-0267 for example)
Permits Plus Document margins - text is being cut 6/30/08 Has not been resolved as Lynne Improved customer service
off. Need to examine the format. of 10/24/07
Permits Plus Demo fees - the fee screen on this 6/30/08 Lynne Better efficiency
permit type does not show the plan
check fee line but it does calculate in
the total fees. Need to add this line in
the composition and test with the
scri tin . See D05-0005
Permits Plus Project number length not long 6/30/08 Length corrected 10/31/07 Lynne Better efficiency
lenough- See B07-0345 as exam le istill not workin
Page 4
Permits Plus Office Link research we have this IT department 6/30/08 We don't have this feature Lynne Better efficiency
product and reactivate for use? nor are we paying
maintenance on this. May
be a useful tool
Permits Plus NSFR - BBLD applications, check 6/30/08 Reviewed but not corrected Lynne Better efficiency
dates (screen 01). See 607-0017 the as of 10/24/07
approved date should be 4-17-07
(based on the approval screen sign off
date) but the computer entered 11 /27/07. All other dates on this
application appear to be correct based
on applied and approved dates.
Permits Plus Research other bldg software programs IT to confirm 6/30/08 On going but need info Lynne There may be a more efficient
and cost hardware costs and before 2009 budget review program for tracking permits
other process issued by the Town
needs/requirements
Planning/ Bldg Update forms, print and upload to the Joe/Nicole/Lynne 6/30/08, On going Rachel has updated Joe/Nicole Improved customer service
applications website as needed planning apps. Don't know
about building apps.
Transferred to Planning.
Permits Plus Create Routing Form as a document 6/30/08 Not started Lynne Better efficiency
type in Permits Plus. Attach to all
necessa ermit types
Customer Surve Create new or updated survey and send Nina 9/30/08 On going Vacant Improved customer service
mailer
Vault clean out vault of unnecessa items 9/30108 On oin Diane Better efficienc
Standard Office procedures (one book tabbed by all staff members 12/30/08 - have the On going, rough draft of Vacant Better efficiency
Operating dept. copy for all staf) basics existing items
Procedu res
Town of Vail Maintain and update. Update the web Joe/Kris Friel/Lynne 1/30/08; 4/30/08, On going Joe To make the site informative
Website site to make it more timely and 7/30/08 user friendly for the public as
informative well as the staff and
continually update information
Active Plan Research/Audit: Check for accuracy to Planning, Building, quarterly: 1/30/08, On going Diane/Warren/ Better efficiency
Room ensure items are in the correct slot and Admin 4/30/08, 7/30/08, JR
remove any finals that have been 10/30/08
missed. Research why old projects are
still in the Active Room.
Page 5
f?esodirc~°s ~1"
Proiect: ` Uescrfption: Needeci. ~Proiect Tdmeline: Status: Mana er: Whv?•
BUILDING TEAM
Building Permit Revamp the Temporary Certificate of Ail DepartmenYs 4/30/08 On going Charlie Improved customer service
Inspec4ion / CO Occupancy process. Track between all input required to be and better efficiency
Process Town Departments coordinated with
building occupancy
approval
Thursday Over- Renew the Over -the-Counter Permit Contract Plan 2/29/08 On going - working in John Streamline plan review
4he-Coun4er Process. This service to be put in place Reviewer, Planning, conjunction with Gulick/Joe process so simple projects
Pereni4 Redievv to help reduce plan review congestion Public Works & Fire Development Review Suther are handled efficiently.
Program and allow a quick turn-around for required. Establish Coordinator (Joe), Contract Provide better customer
simpler permits criteria for what Plan Review Position & service. Effectively coordinate
type of permits Fire Plans Examiner amongst Town agencies
qualify
13eview Permit Review all of our checklists for Staff Inspector 3/30/08 Review of each completed Greg Denckla Better efficiency
Applica4ion anc9 accuracy and content check list
Inspection
Checklists
Professional Utilize professional development Each team 2/29/08 On goinglcolfecting Charlie Better efficiency
Developmenf budget for all building team members member's training information from each team
Calenclar objectives and member
certification renewal
requirements
Building Kick O Construction kick-off meeting. Provide Team members, Complete by March On going Charlie Improved customer service
Mee4ing information prior to the start of handouts, other 29,2008 for a and better efficiency
construction season Town departments. meeting to be held
Budget for food and within the first two
beverages weeks of April
Crea4e Educa4ion Provide Construction code training to 1 class per each Two separate Not started Charlie Improved customer service
Prograens for our construction/design community code edition per educational and better efficiency
Community year. (1f done well, opportunities,
the users could March 30, 2008 &
completely cover December 30, 2008
the cost.) Buy-in
from the Colorado
Chapter of the ICC
Plan Reviewr Internal position to coordinate and Plans Examiner On going On going Chris Improved customer service
Coordination implement consistent review process and better efficiency
Mi aQrix
- Page 6
Inspection Internal position to coordinate and One Inspector Just Started On going JR Improved customer service
Coordination implement consistent process for our and better efficiency
Matrix inspection schedule
Electronic File Add projects to MS Project. Include Digitizer (better if Summer 2008 Not started Stan/Lynne Improved customer service
Management software applications for efficiency in soft wear loaded to and better efficiency
filing, permit tracking and coordination shared office
com uter
Code Adoption Determine if any code changes are 06/30/08 Not started Charlie Adoption of newer codes
Cycle / Changes required or needed. Example: Electrical provides consistency with
code adoption to stay in line with State State regulations
re uirements
Expired Permits / Clean out our active files and plans Permits Plus To be performed on Process started at the JR Better efficiency
Active File area. system and Staff a quarterly basis beginning of the year
Pro'ect members
Green Building There is a community/global need to Sustainability 12/31/08 Discussion started only Stan Hahn/ Bill Increased sustainabiliry
Code push for a"green" alternative to Coordinator All Carlson
construction activiry. stake-holders Sustainabiliry
Coordinator
Town of Vail Maintain and update. Update the web Joe/Kris Friel/Lynne 1/30/08; 4/30/08, On going Chris Improved customer service
Website site to make it more timely and 7/30/08
informative
Construction Divert construction waste from landfill. Sustainability 12/31/08 Stan Hahn/ Bill Increased sustainability
Waste Stream Coordinator Carlson
Diversion Project Sustainability
Coordinator
Page 7
Proiect: Description: Resources proiecf Timeline: Status: Pr~ Whv?:
Needed: Mana er:
ENVIRONMENTAL TEAM
Food Program Comply with Colorado Department of Dedicated '/z FTE On going through On going Bill Carlson Utilizing the Digital Health
and Restaurant Public Health and Environment Electronic field state contract Department software program
Inspection (CDPHE) contract. inspection program period conduct risk based inspection
Hazard Analysis Critical Control Point on laptop note book program & assure food safety
(HACCP) & factors associated with food computer in the TOV.
borne illness CDPHE $11.75k
Incorporate a process approach into
retail food establishments
Facilitate food safety training to TOV
restaurants
Create Determine scope of work Council approval, 04/01/08 On going Bill Carlson Execute environmental
Environmental Position description/duties shift & funding for strategic plan. Understand
Sustainability Interview candidates new position baseline of environmental
Coordinator Fill position health. Establish measurable
Position within goals
TOV
Update and Review 1995 Environmental Strategic Public Information, 06/01/08 Council Directive Sustainability Increased sustainability
implement Plan and insert projects and actions Town Green Team, Coordinator -
Environmental Town Council
Action Strategic
Plan
Create an Provide public education on Public information 09/30/08 On going at April clean up Sustainability To educate and promote
Environmental environmentally sustainable practices in Vail Environmental day event, and October 1st Coordinator Town of Vail sustainability
Education TOV Health - initiatives
Program
Implement Execute Memorandum of Project Manager 2008 . Sustainability Increased sustainability
Energy Action Understanding (MOU) with Governor's and EAP budget Coordinator
Plan Energy Office (GEO) TBD
Explore Performance Contract (PC)
Select Energy Services Company _ ESCO
Expand the role Define PEC role in the review and Planning 09/30/08 7/1/08 Bill Carlson, To clarify the PEC's role in
of the PEC comment process regarding Vail Environmental Rachel Friede making recommendations to
environmental issues and sustainabiliry Health the Town Council for the
programs in TOV control of pollution and the
protection of the environment
Page 8
Protection o Complete storm water inspections CDPHE $1,800 On going through On going Sustainability Maintain Gore Creek as Gold
Gore Creek Enforcement actions as needed reimbursement & state contract Coordinator Medal fishery. Maintain
Water Quality Contractor education $10K for SWMP period tributaries that meet and/or
Create a municipal storm water exceed State aquatic life
management plan (SWMP). standards.
Recycling 1.Promote recycling education RETT Budget of 06/01/08 On going Sustainabiliry Increased sustainability
Program 2.Improve look of recycle center $50k/year for Coordinator,
3.Install cardboard compactor hauling services Bill Carlson,
4.Install Co-mingle compactor Rachel Friede
S.Increase community ownership of $40k cardboard
drop off center compactor
6.Examine mobile recycling trailer 7.Create a hard to recycle center; i.e., $30k co-mingle
chemical, battery compactor
8.Explore and develop recycling
regulations for mixed use & multi family Planning
commercial developments _
9.Explore equal space regulations for
new development
10.Explore curbside recycling
regulations 11.Create Public Service
Announcement (PSA) recycling info
12.Sponsor annual electronic recycling
event in TOV
Town of Vail Execute TOV Clean Up Day with Eagle RETT $1500 04/30/08 Annual Event Sustainabiliry Continue community pride
Clean Up Day River Watershed Council (ERWC) Staff Support Coordinator clean up day event.
Highway cleanup Event faciliry
Implement Green Green Building Grants Planning 06/30/08 On going Sustainability Develop a sequence of steps
Building Program Analyze Building Trends Dedicated '/z FTE, Coordinator, leading to the development of
Review Building Code Budget for green Bill Carlson, information that enables
Community input work shops, staff Charlie Davis stakeholders to make critical
Establish Framework training decisions regarding.the
Implementation of policy or purpose, structure and
Code adoption implementation of the green
Additional staff needs building program
Page 9
Review DRB Review DRB guidelines Legal 06/01/08 On going Bill Carlson, Develop new design review
design Draft new guideline Planning Rachel Friede guidelines to facilitate DRB
guidelines for Planning feed back Building review/approval of solar
solar DRB feedback Admin installations
installations Draft text amendment Public Works
Intern
Trees for Vail School children planting Budget $TBD 08/30/08 On going Sustainability Improve the environment and
Project Ecology education Media blitz Coordinator quality of life through planting
Fund raising events Planting plan of trees
2-3 planting day events Follow up care
The goal of this project is to plant trees Sponsors
on public land in the TOV or the White Public Works
River National Forest. Private citizens, Colorado State
community service organizations and Forest Service
governmental bodies will participate in (CSFS)
the effort. The work will be coordinated United States
by ComDev Forest Service
(USFS)
Eagle County
Tree Grants
Schools
T-shirts
Town of Vail Maintain and update. Update the web Bill Carlson/Kris 1/30/08; 4/30/08, On going Bill Carlson, To make the site informative
Website site to make it more timely and Friel/Lynne 7/30/08 Sustainability user friendly for the public as
informative Coordinator well as the staff and
continually validate accuracy
of information
Page 10
Proiect: Description: Resources Proiect Timeline: Status: Proiect Whv?:
Needed: Mana er:
GIS:TEAM
" CENSUS Local Reviewing and correcting CENSUS 04/30/08 Just starting Sean Koenig Ensure most accurate records
Update o address list and Town boundary data for upcoming census and
Census indirect federal funding
Add resses
(LUCA) program and Bounda
and Annexation
* Lionshead Updating the master plan maps Input from Planning 03/30/08 50% complete Sean Koenig Better efficiency
Redevelopment Team Master Plan
Develop address Create a Parcel point file with single, 06/30/08 50% complete Sean Koenig Better efficiency
point file accurate -
Comprehensive Create an updated address map book 08/30/08 Dependant upon address Sean Koenig Better efficiency
Map Book with additional reference material point file
zonin , aerial hoto ra h
With Public Create plan to continue with data Input from Tom 09/30/08 Much data has been Sean Koenig / Better efficiency
Works (PW) collection and updates to PW asset Kassmel; collected; must work with Tom Kassmel
develop database infrastructure inventory acquisition of a PW to develop a plan to
and maintenance GPS unit integrate and maintain
program for TOV
asset
infrastructure
inventory
With Fire and Develop strategy to gather Fire data Input from Mike 07/30/08 Just started dialog; Sean Koenig / Better efficiency
Code and input into GIS (including possible McGee & Penny awaiting course of action Mike McGee
Enforcement GPS training) Harpe & fire on GPS unit
Officers (CEO) students; acquire
develop Fire Dept GPS unit
Connections
(FDC) and
hydrant invento
Zoning map - Research chronology of zoning 11/30/08 10% Sean Koenig Ensure accuracy of Zoning
historic research amendments map
and database
development
Page 11
Land Use map - Research chronology of land use 12/30/08 Sean Koenig Ensure accuracy of Land Use
historic research amendments map
and database
development
Research Look into cost, vendors, Input from Mike 6/30/08 (through Completed some Sean Koenig / Better efficiency
integration of GIS software/hardware requirements in Wolfe & Greg Raile; 2008); actual preliminary research; Mike Wolfe
and document order to link GIS with digital document some training implementation in waiting for results of
management management system (including in-house 2009 Aspen's implementation;
(Laserfiche) with IT Dept.); also waiting for further
consultation with completion of document
jurisdictions already scanning
integrating this
product; IT support
and active
involvement
Research Look into software/hardware Input from Lynne & 6/30/08 (through awaiting many required Sean Koenig Better efficiency
integration of GIS requirements as well as database Greg Raile; some 2008); actual corrections to EC Assessor
and Oracle configuration in order to link GIS with training (including in implementation in database
database Oracle database hosting Permits Plus house with IT 2009; currently
(database source data Dept.); consultation hung up by existing
of Permits Plus) with jurisdictions difficulties updating
and integration already integrating Oracle with new
with Accela this product; IT Assessor database
Automation support and active updates
involvement
Research Look into cost, vendors, Internet Map Server Through 2008; Sean Koenig Better efficiency and
development of a software/hardware requirements in (IMS) training; potential improved customer service
GIS web order to link GIS with digital document logistic plan for implementation in
application management system implementing 2009 .
GIS/Laserfiche
integration
Develop Outdated maps at fire station must be Input from JR 07/30/08 Sean Koenig Better efficiency and
new/accurate updated Rulapuagh improved customer service
map resource for
Develop park Maps of Town parks, parking, available Input from 10/30/08 Sean Koenig / Better efficiency and
database and facilities, conditions of use, etc. for TOV Community Info Kris Friel improved customer service
ma s Website Office
Page 12
Enhance Special Maps of special events locations, Additional info from 09/30/08 Awaiting FDC info from Sean Koenig / Better efficiency and
Events venue facilities, etc. for CSE handbook and Fire Dept. and input Fire Sybill Navas improved customer service
maps TOV website from Sybill
Identify address Address discrepancies in EC database On going On going; many completed Sean Koenig Better efficiency and
corrections for improved customer service
Ea le Coun
Town of Vail Maintain and update. Update the web On going On going; many maps Sean Koenig Better efficiency and
Website site to make it more timely and already posted improved customer service by
informative making new maps available
via the internet as they are
created
Zoning map - Maintain Zoning database and map On going On going Sean Koenig Better efficiency
maintenance (becoming responsibility of Planning
Team in 2009
Land Use map - Maintain Land Use database and map On going On going Sean Koenig Better efficiency
maintenance (becoming responsibility of Planning
Team in 2009
Pubic Safe Provide technical expertise regarding On going On going Sean Koenig / Better efficiency and
Emergenc public safery emergency exercises and Dwight improved customer service
Plannin lannin Hennin er
Provide technical On going support for internal IT related On going On going Sean Koenig Better efficiency
support to issues which I am capable of handling
Department
Fulfill vicinity Support Planning Team as necessary On going On going Sean Koenig Better efficiency and
map requests with vicinity map requests and/or IT improved customer service
and provide support regarding same
support as
npnpqAarv
Fulfill specialized Support entire organization as On going On going Sean Koenig Better efficiency and
map requests necessary with custom map and data improved customer service
and provide requests
support as
necessa
Development o Ensure additional GIS database On going On going Sean Koenig Better efficiency and
additional GIS development occurs in a consistent and improved customer service
database compatible format
Page 13
Resosae c~~ ~ Pc~otect
Proiect: tlescr~ption: ~teeded: ~'r°-~ec-t 7'ime9ene: ~ Status: Mana er. why2•
HOUSlNG TEAM
7owrn of Vail Develop a plan of prioritized and funded Outside Consultant, 09/30/08 On going Nina Timm The community currently
S4ra4egic actions to increase the number of deed Staff, Town identify two actions to take faces a challenge in recruiting
Housing Plan restricted rental and for-sale employee Council, this year and retaining quality
housing units Housing Authority employees
$15,000 to $25,000
Develop ancl Sell Ensure an optimal number of deed Planning, Outside 2008-2009 Master Plan in progress Scot Hunn Generate new employee
Uni4s a4 restricted for-sale units are developed Consultants, Nina Timm (for housing stock to provide for
Chamonix, 7ovvn simultaneously Housing Authority housing) existing employee housing
fNianager°s, and deficit of 30% goal
Frame
Enforcemen4 Ensure compliance with existing deed Staff, 04/30/08 On going Nina Timm Maintains existing housing
restrictions Town Attorne stock
Buy Dowrn Budget funds to acquire five new for- Town Council 12/30/08 On going Nina Timm Provides existing non-deed
Prograen sale condominium buy down units in $1,000,000 restricted employee occupied
2008 housing remain employee
occupied. Disperses housing
Buy Back Implement buy back program for ehus Town Council 12/30/08 On going Nina Timm Ensure maximum amount of
Program that are not providing desired employee Town Attorney occupied employee housing
housing Housing Authority
Plannin
S4ra4egic Ac4ions Develop a plan of prioritized and funded Town Council 12/30/08 On going Nina Timm The Town currently faces a
/ Plan for 70V actions to increase the number of rental Staff challenge in recruiting and
Employee and for-sale housing units to recruit and retaining quality employees.
housing retain quality employees in Town Data shows that this
challenge will be dramatically
increasing in the next five to
ten ears
Timber Ridge Adopt plan for redevelopment that Town Council 09/30/08 On going Nina Timm It is the Town's largest
RedebelopmenQ optimizes the affordable employee Town Attorney development opportunity for
Plan rental opportunities Housing Authority net new employee housing
Staff
Regional Work with Eagle County, ERWSD, None at the On going Stratton Flats is currently Nina Timm The Town does not have the
Partnerships anyone else to provide net new moment - in the On going capacity to house 100% of its
employee housing in Town and future it may be ERWSD may be interested workforce therefore, must
elsewhere in Eagle Counry time, money, and/or in partnering in Inter work with others to ensure
expertise Mountain and East Vail adequate supply of housing
available
Page 14
Revise Revise regulations to require a Planning, Housing 05/30/08 On going Nina Timm Limited opportunities for new
Commercial minimum amount of on-site mitigation in Authority, Town employee housing to be
Linkage and all new construction and demo-rebuilds. Council, developed this is the only way
Inclusiona Planning the Town can ensure there is
Zoning mitigation Commission always net new employee
requirements housing in conjunction with
net new jobs
Identify preferred Enumerate possible dedicated funding Housing Authority 12/30/08 On going Nina Timm Without a dedicated funding
dedicated sources for employee housing and Staff source it is difficult to plan
funding source identify the preferred option Town Council future employee housing
strate ies
Identify and Underutilized development parcels Housing Authority On going On going Nina Timm Land for development is a
acquire dispersed throughout TOV may be ripe GIS challenge for providing new
underu4ilized for redevelopment as employee housing Staff employee housing
development
narcpk.
Middle Bench o Explore options for providing new deed Town Council, Not started Nina Timm Land for development is a
Donovan Park restricted for-sale employee housing on Housing Authority challenge for providing new
the Middle Bench of Donovan Park employee housing
Buzzard Park Explore options for providing new DRB, PEC, 12/30/08 On going Greg Hall Land for development is a
Phase II employee housing for TOV employees Public Works, challenge for providing new
Staff em lo ee housin
• Page 15
Proiect: Descrintion: Resources PrQ1ect Timsline: Status: 'ProFect Whv?:
Needed: 1'vlana er.
PLANNING TEAM
Chamonix Master Update master plan to include Wendy's 1 planner to head 6/30/08 On going Scot To clearly identify the needs
Plan site. Development includes a fire the project, all for the Chamonix and
Amendmen4s station and affordable housing. planners to aid, Wendy's parcels
housing
coordinator,
building department
member,
environmental
planner, and
consultants
Upda4e Vail Thorough review of the documents and 1 planner to head 9/30/08 Discussed but not started Scot Increased efficiency and
billage RNas4er determination of updates needed to the project, all better customer service
Plan and Urban clarify the goals and policies. planners to aid
Design
Gmideflnes
Amend Zoning Update Zoning Code - more than the 1 planner to head 12/30/08 On going Warren Increased efficiency
Regula4ions periodic patchwork project, all planners
to aid. Some
fundin
S4affi Approving Create a process and criteria to staff 1 planner 5/30/08 Need to start Bill Increased efficiency
Cer4ain approve certain CUPs
Conditional Use
Redievv Work with the CSE to remove as many 1 planner, 1 3/30/08 Discussed but not started Rachel Increased efficiency and
Commission o of the Communiry Development Building better customer service
Special Eben4 Department requirements as possible Department team
(CSE) Permiffing from the process. member,
environmental
lanner, and CSE
Professional Determine how to best utilize the All planners 2/29/08 On going Warren Increased efficiency
Developmen4 professional training budget for all
Calendar lannin team members
Flouse 6(eeping Periodic updates of Zoning Code to 1 planner 4/30/08 and On going Rachel Increased efficiency and
Orclinances provide corrections or clarification. 11/30/08 better customer service
Includes changes to the hazard map
amendment rocedures.
Active Plans Periodic clean-up of the file room. All planners - 1 quarterly: 3/1/08, On going Warren Increased efficiency
Room Clean-Up Includes identifying what items are hour each time 6/1/08, 8/1/08,
complete and those that need to be 11/01/08
called to achieve a Final CO
Page 16
Archive Plans Periodic clean-up of the archive file All planners - 2 4/1/08, 7/1/08, On going Warren Increased efficiency
Room Clean-Up room in order to prepare for the hours each time 9/1/08
di itization of lans
Permits Plus Review of the proper way to use and All planners, 1 3/1/08 Need to start Warren Increased efficiency
Training sign off in Permits Plus for both admin team
Planning and Building functions. member, and one
building team
member
Obtain LEED Position staff for the future of 1 planner 8/30/08 On going Scot Increased sustainability and
Accreditation develo ment in the Town better customer service
Steep Slopes Thorough review of all regulations 1 planner 4/30/08 On going Rachel Determine if the regulations
Development regarding steep slopes are resulting in the desired
Re ulations outcomes in develo ment
Land Use Plan Corrections have been identified that 1 planner and GIS 5/30/08 Discussed but not started Nicole Increased efficiency. To
Update need to be made to the text. Many of mapping identify areas for employee
the descriptions for the land use housing
categories need to include more mixed-
use. West Vail Maste Revive the West Vail Master Plan 1 planner to head 3/30/09 On going Scot To clearly identify the needs
Plan process to complete the plan for the the project, all for West Vail
future of that area. planners to aid, .
housing
coordinator,
building department
member, and
environmental
planner. Funding to
hire a consultant
will be required
Update Parking Update pay-in-lieu fees 1 planner 2/29/08 Not started Bill Ensure costs are recovered
Pa -in-lieu fees
Thursday over- Revive the over-the-counter permit All planners assist 2/29/08 On going BUJ Increased efficiency and
the-counter process. Building better customer service
permit review Department
oroaram
Sexual Oriented Establish parameters for the location 1 planner and Town 3/30/08 On going Rachel To comply with state
Business and operation of a sexual oriented Attorney regulations
Ordinance businesses ,
Buzzard Park A second phase of the Buzzard Park 1 planner, housing 12/30/08 On going Rachel The Town needs to explore
Phase II housing is in the queue coordinator, Public affordable housing options
Works De artment
Page 17
Duplex Additions Evaluate the requirements for allowing 1 planner and 10/30/08 Not started Bill To increase the livability of
additions, duplexes, or EHUs on small housing coordinator existing duplexes and create
lots more opportunities for EHUs
on small lots
CUP and Creation of data layers containing CUP 1 planner and intern 8/30/08 Not started Nicole Increased efficiency and
Variance Layer in and variance approvals. better customer service
GIS
On-site Recycling Evaluate requiring on-site recycling for 1 planner and 10/30/08 Not started Rachel Increased sustainabiliry
mixed-use, multi-family, and environmental
commercial develo ment lanner
Solar Panel Review the design review standards to 1 planner and 6/30/08 Not started Rachel Increased sustainability
Installation encourage the installation of solar environmental
Re ulations anels lanner
Green Building Develop green building requirements 1 planner, 11/30/08 Not started Scot Increased sustainability
Requirements for all development in TOV Environmental
Planner, and
Buildin Official
DRB/PEC Reformat of existing applications to 1 planner to head 2/29/08 On going Nicole Increased efficiency and
application make them clearer and to obtain the the project, all better customer service
U date information we are lookin for lanners to aid.
Ever Vail Development of an 11 acre site which 1 planner, housing Continued through On going Warren To facilitate the
includes multiple applications coordinator, Public 2008 redevelopment of West
Works De artment Lionshead
Timber Ridge Redevelopment of the existing Town 1 planner, housing Continued through On going Rachel It is the Town's largest
Redevelopment owned rental project coordinator, Public 2008 development opportunity for
Plan Works De artment net new em lo ee housin
Lionshead Redevelopment partnership with a 1 planner, outside Continued through On hold Warren To facilitate the
Parking Structure private entiry aid in reviewing the 2008 redevelopment of the
architecture and Lionshead Parking Structure
other aspects of
this size
develo ment
North Day Lot Location of a transit facility and 1 planner, housing 7/30/08 On going Warren To facilitate the goals of the
Transportation affordable housing coordinator, Public Town
Center Works De artment
Training-and Sign code and display education CCO Start once an On hold CCO Improved customer service
education o individual is hired.
merchants
Use of Permits Create a way to track code violations CCO, 1 member of Start once an On hold CCO Increased efficiency
Plus to track and enforcement actions in Permits the administrative individual is hired.
code violations Plus team, and ACCELA
Town of Vail Maintain and update. Update the web 1 planner 3/30/08 On going Rachel Improved customer service
Website site to make it more timely and
informative
Page 18
Update exterior Review current standards and look at 1 planner and 6/30/08 Not started Bill Improved customer service
lighting Ways to make them clearer, more environmental and increased sustainabiliry
standards energy efficient, and light pollution planner
reducin .
VRD/TOV Create a master plan for the future of 1 planner Continued through On going Bill Increased efficiency
Recreation recreation facilities in Vail 2008
Master Plan
ICS Involvement Continued education in the ICS All planners Continue through On going All Planners To be prepared in the event
ro ram 2008 of an incident to do our art.
Pedestrian-Bike Develop an inventory of bike paths and 1 planner and intern 9/30/08 Not started Nicole Increased efficiency
Path Invento sidewalks to be ut into GIS
Establish Coordinate with PW to develop 1 planner and 9/30/08 Not started Nicole A more connected
connectivity connectivity requirements for Public Works community. Multi-modal
re ulations edestrian, bike, and transit De artment
Evaluation o Thoraugh review of the fees charged for 1 planner 6/30/08 Not started George Ensure costs are recovered
Development application review for planning.
Fees
EHU Mitigation User friendly work sheet to determine 1 planner and 3/30/08 Not started Nicole Increased efficiency and
Work Sheet EHU mitigation required for a housing coordinator better customer service
develo ment or land use chan e
EHU Parking Evaluate EHU parking requirements for 1 planner, housing 8/30/08 Not started Bill To ensure EHUs have !
Requirements accuracy in providing an appropriate. coordinator, Public adequate parking
amount of arkin Works De artment
Update Vail 20/20 Perform a review of the document to 1 planner 11/30/08 On going Rachel Increased efficiency
determine if it is in need of any clean-up
Page 19
w5
COUNCIL AREAS OF STRATEGIC FOCUS AND FROGRAIIO!!S
^ f~%~o w ,y.t-G•-~-~ ~'oU'~; ~~i
FARROW HITT.-
1. Housing employees
a. Pay-in-lieu - full or partial fulfillment a~'ll<
b. On-site requirements Ip.2, c e2
c. Use of parks and open space as an option for housing
2. Parking solutions
a. Timeline for building new parking/where?
b. Ford park options and feasibility
c. Stop Vail Resort approvals until parking has been addressed in a real way
3. Budget and fiscal responsibility
a. Review individual departments and evaluate staffing needs !
b. Slush fund for rainy day needs
c. Conference Center funds - what to do with it - formulate ballot question to decide
use or uses
4. Environmental
a. Establish a good and working recycling program w/county involvement
b. LEED building standards
c. Rebates to builders and homeowners
5. Community
a. First class amenities - fix Golf Course Clubhouse, Dobson, library expansion
b. CSE, VRD, TOV, Vail Resorts, Eagle County partnerships
c. Protect parks and open space - discuss either keeping land for parks or discuss
multi-uses for park land
DICK CLEVELAND:
1. Environmental
a. Expand the recycling program to curb-side recycling
b. Continue pine beetle mitigation efforts at TOV boundaries
c. Explore LED lighting for outdoor displays
2. Housing
a. Increase enforcement in the current housing program
b. Work to establish a county-wide Ftousing authority
c. Establish Council priorities visi-a-vis "pay-in-lieu" vs. on site. Incentivize the
preferred alternatives and disincent the others.
3. Art in Public Places
a. Review the program as it exists today
b. Define a broad-based policy that addresses the direction the Council would like
the program to go as it pertains to pubfic art
c. Explore additional funding
4. Vail Recreation District
a. Complete the VRD/TOV master planning document
b. Wrap up the lease modifications ASAP so that both parties can make plans for the
future
5. Timber Ridge
a. Make a decision on the Masinter proposal ASAP
b. Proceed with that proposal or begin master planning for the site with a short time
frame
c. After master planning, issue an RFP that seeks private partners within a short time
frame
MARGARET ROGERS:
1. Housing
a. Master Plan of Timber Ridge
b. Sources of income - RETT, TIF
c. Review of all existing EHU's and whether they are being used
2. Parking
a. "Local permits" to allow locals to park on the Frontage Road
b. Move DEVO to Donovan Park
c. Require busing of construction workers
3. Environmental stewardship
a. Hire consultant to do review of current practices and proposed new ones
4. Engage ressdents in the community
a. "Brain bank"
b. Televise work sessions
5. Forest HealthJFire Mitigation
a. Relocate main fire house to north side of I-70
b. Develop "back door exit" plan
c. Continue pine beetle mitigation
KEVIN FOLEY:
1. Time IVlanagement
a. Agendas - realistic #ime frames
b. Tirneliness 1
c. Input on setting agendas
2. Environment
a. Recycling - residential and commercial
b. Replacing gas boilers w/electric
c. Higher parking fees to encourage mass transit/car pooling
~ 3. Housing
a. Seasonal
b. For sale c. Forest Service land? I
4. I-70 I
a. Noise mitigation
b. Emergency response
c. Mass transit integration
5. Marketing/special events '
a. Funding
b. Accountability/results
c. Seasonal distinctions
~
MARK GORDON:
1. Attainable housing initiatives
a. EHU conversion/trade in
b. Locate more potential locations for attainable housing (e.g., Middle Bench
Donovan Park, Buzzard Park) - begin master planning these
parcels
c. Change Land Use Plan/Zoning in select neighborhoods to allow for Row Houses -
incentivize private developers to build attainable housing with up zoning
d. Increase Buy Down program
2. Environment
a. Community Garden at Stephen's Park - plans are already drawn
b. Ban plastic utensils and dinner ware at events/restaurants in TOV - encourage
use of compostable plastics (Telluride) A
c. Explore converting our vehicle fleet to hydrogen power -$3,000.00 to convert a
GM vehicle
- Price a hydrogen pumping station to be located at town shop yard
d. Geo-thermal snow melt
3. Economic development
a. Increase the CSE budget - find and fund iconic events for the town (comedy
festival, new play festival, etc.)
b. Use conference center funds to start the process to build an Event Center - Triple
A Hockey Team, concerts, community events,
conferences
c. Enhance recreation amenities - swimming pool, recreation center
i d. Explore the possibility of community members buying into the TOV health
insurance plan - helps small business, insures health of community
by providing low cost insurance
4. Government efficiency and effectiveness
a. Create a staff of ombudsmen/advocates - single point of contact for developers,
businesses, meeting/event organizers
KlM NEWBURY:
1. Housing (no surprise!)
a. Expand inclusionary zoning to all residential areas
b. Increase commercial linkage requirement to at least 50%
c. Proceed with redevelopment of Timber Ridge ASAP
2. I-70 noise/traffic
a. Gontinue to explore and promote alternative methods of transportation along I-70
corridor
b. Actively work wICDOT to manage summer construction
c. Keep noise and possible mitigation altematives at the forefront of concerns for our
community as we communicate on the state level
3. Environment
a. Protect Gore Creek through continued and improved traction sand mitigation
b. Re-evaluate encroachments into stream tract and continue enforcement
c. Promote "green" initiatives in town buildings and insist upon all new town-owned
buildings and developments being Leeds or BuiltGreen certified
4. Tourism
a. Re-establish sister city relationship with St. Moritz and begin peer resort visits - to
"watch and learn" from what others are doing
- ~
well and where we can improve
b. Pursue an event center in LionsHead
c. Encourage increased events, a wider variety, and bigger names
ANDY DAL Y:
1. Continue progress addressing Vail's affordable housing crisis
a. Develop affordable housing strategy
b. Plan Chamonix such that construction begins spring 2009
c. Develop and implsment strategy for Timber Ridge development
2. Improve local economy
a. Increase destination visitor days by 5% by April 2009
b. Simplify regulatory process for small businesses through ombudsman
c. Grow sales tax revenue at CPI + 2%
3. Becorne a recognized leader as an Alpine community and resort
a. Aggressively pursue with USFS & VRI removal of beetle kill
b. Work w/CDOT to complete clean up of Black Gore Creek
c. Research financially viab{e alternative energy sources for snow melt systems
4. Village circulation and parking
a. Develop long term parking plan to reduce on street parking
b. Develop and implement skier drop off plan
c. Improved summer parking management to support business' access and guests
5. Improve quality of life for Vail residents
a. Explore community recreation facility
b. Upgrade Vail Rec. District/TOV public facilities
c. Renovate/replace Golf Course Club House
MEMORANDflJ M
TO: Town Council
FROM: Community Development Department
DATE: February 19, 2008
SUBJECT: First reading of Ordinance No. 5, Series of 2008, an ordinance repealing
and re-enacting Ordinance No. 1, Series of 1993, in accordance with
Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for
a major amendment to Special Development District No. 4, Vail Cascade
Subdivision; and to re-establish the approved development plan for the
Cornerstone Site, Area A, Cascade Village, to allow for the development
of a mixed use development, located at 1276 Westhaven Drive; and
setting forth details in regard thereto. (PEC070055)
Applicant: L-O Westaven, Inc., represented by Pylman and
Associates, Inc.
Planner: Scot Hunn
1. DESCRIPTION OF THE 92EQUEST
The applicant, L-O Westaven, Inc., represented by Pylman and Associates, Inc.,
is requesting a major amendment to Special Development District No. 4; Vail
Cascade, Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow
for certain amendments to development standards established for Area A,
Cascade Village, and to allow for the development of the Cornerstone Site.
II. BACKGROUND
The Cornerstone Site is located within Area A, Cascade Village. It is the last
developable parcel within Area A. A development plan for the Cornerstone Site
was approved via Ordinance iVo. 1, Series of 1993, however development of the
site never materialized due to market conditions.
On January 28, 2008, the Town of Vail Planning and Environmental Commission
held a public hearing ona request for a major amendment to Special
Development District iVo. 4, Vail Cascade Subdivision, Section 12-9A-10,
Amendment Procedures, Vail Town Code, to allow for the development of the
Cornerstone Site. Specifically, the applicant proposes to revise the following
development standards applicable to Area A, Cascade Village, to facilitate the
development of 23 free market condominium units, four employee housing units,
a new ticket office for lift ticket sales operations by Vail Resorts, Inc., and
underground parking:
o Increase the allowable GRFA for Area A from 289,145 sq. ft. to 295,611
sq. ft. (an increase of 6,466 sq. ft.);
o Increase the allowable building height from 71 feet to 91 feet; and
o Revise the required on-site parking in accordance with the current
proposal.
1
~
Upon review of the request and a site specific development plan, the Planning
and Environmental Commission voted 6-0-0 to forward a recommendation of
approval, with conditions, of the request to amend Special Development District
No. 4, Vail Cascade, to the Vail Town Council.
The conditions made part of the Planning and Environmental Commission's
recommendation is as follows:
"1. That the Developer receives final review and approval of the proposed
development plan by the Town of Vail Design Review Board, prior to
making an application for the issuance of a building permit.
2. That the Developer shall submit a complete set of civil engineered
drawings of the Approved Development Plans, including but not limited to
the following required off-site improvements:
a. Design and Construct Westhaven Drive entrance improvements .
including additional turn /anes and adequate queuing areas; landscaped
and irrigated medians, (6) sidewalk connections from the proposed skier
portal to the Frontage Road on both sides of Westhaven Drive, a bus
turnaround and bus stop meeting Town of Vail and ECO standards, up to
3 skier drop-off spaces, landscaping and adequate snow storage areas
as approved by the Public Works Department.
b. Design and Construct a 10' concrete walk along the South Frontage
Road from the western most point of the Cascade Parking/Conference
building to a point in front of the Liftside Condominiums, approximately
680' in length (including crosswalk). The walk shall be detached
wherever feasible and separated by a minimum of a 5' landscaped and
. /irrigated buffer.
Such drawings/plans shall be submitted to the Town of Vail Community
Development Department for review and shall receive approval prior to
the Developer making application for the issuance of a building permit.
' 3. That the Developer shall address and resolve, to the satisfaction of the
Town Engineer, all "Genera/ Conditions of Approval" identified in the
memorandum from the Town Engineer, and addressed to Scot Hunn,
dated January 25, 2008. ltem number one listed under "Comments"
within the same memorandum from the Town Engineer shall be struck
from the record for purposes of this approval.
4. That the Developer pays in full, the employee housing mitigation fee of
$306 739 prior to the issuance of a building permit.
5. That the Developer pays in full, the Traffic Impact Fee of $117, 000 (based
on the 18 net pm. peak hour trips) prior to the issuance of a building
permit. All or a portion of the fee may be offset by specific capacity
improvements including the cost of the design and construction of the left
turn lane on Westhaven Drive.
2
S
6. That the Developer prepares a Cornerstone Buildinq Art in Public Places
Plan, for input and commenf by the Town of Vail Art in Public Places
Board, prior to the request for a temporary certificate of occupancy.
Subject to the above input and comment by the Art in Public Places
Board, the Applicant will work with Town Staff to determine the type and
location of the art to be provided. Said Plan shall include the funding for a
minimum of one (1) public art improvements to be developed in
conjunction with the Cornerstone Building project.
7. That the Developer provides the legally executed and duly recorded Type
lll deed restriction with the Eagle County Clerk & Recorder's Office for the
on-site employee housing unit, and that said unit shall be made availab/e
for occupancy, prior to the issuance of a temporary certificate of
occupancy for the Cornerstone Building project."
Since January 28, 2008, the applicant has met with the Town of Vail Design
Review Board for conceptual review of the proposed plans. The DRB endorsed
the plans conceptually. As well, the applicant has met once with the Art in Public
Places Board and has received feedback on a concept to integrate the "Morales"
sculpture within the plaza level of the development as a public benefit. Other
ideas centered on providing a sculpture within the landscaping within the "Skier
Passage" way leading from Westhaven Drive to the public stair and elevator
access to the chairlift.
III. CRITERIA FOR REVIEM!
The criteria outlined in section VIII of the Staff's January 28, 2008, memorandum
' to the Planning and Environmental Commission shall be used as the principal
criteria in evaluating the merits of the proposed special development district. It
shall be the burden of the applicant to demonstrate that submittal material and
the proposed developmenf plan comply with each of the criteria listed within
section VIII of the Staff's January 28, 2008, memorandum, or demonstrate that
one or more of them is not applicable, or that a practical solution consistent with
the public interest has been achieved.
IV. STAFF RECOMMEftlDAl'10N
. The Community Development Department recommends that the Town Council
approves Ordinance IVo. 5, Series of 2008, on first reading, an ordinance
repealing and re-enacting Ordinance No. 1, Series of 1993, in accordance with
Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for a major
amendment to Special Development District IVo. 4, Vail Cascade Subdivision;
and to re-establish the approved development plan for the Cornerstone Site,
Area A, Cascade Village, to allow for the development of a mixed use
development, located at 1276 Westhaven Drive; and setting forth details in
regard thereto. Staff's recommendation is based upon the review of tfie criteria .
noted in the January 28, 2008, staff memorandum to the Planning and
Environmental Commission and the evidence and testimony presented. Should the Town Council choose to approve Ordinance No. 5, Series of 2008, on
first reading, the Community Development Department recommends the Town
Council makes the following findings:
3
"The Town Council finds that fhe applicant has demonstrated to the
satisfaction of fhe Council, based upon the evidence and testimony
presented:
1. That the proposed major amendment complies with fhe standards
outlined in fhe design criteria of Section 12-9A-8, Vail Town Code, based
upon the review outlined in Section Vlll of the Staff's January 28, 2008,
memorandum to the Planning and Environmental Commission; and,
2. That the proposed major amendment is consistent with the adopted
goa/s, objectives and policies outlined in the Vail comprehensive plan and
compatible with the development objectives of the Town, based upon the
review outlined in Section Vlll of the Staff's September 28, 2008,
memorandum to the Planning and Environmental Commission; and;
3. That fhe proposed major amendment is compatible with and suitable to
adjacent uses and appropriate for the surrounding areas based upon the
review outlined in Section Vlll of the Staff's January 28, 2008,
memorandum to the Planning and Environmental Commission; and,
4. That the proposed major amendment promotes the health, safety,
morals, and general welfare of the Town and promotes the coordinated
and harmonious development of the Town in a manner that conserves
and enhances its natural environment and its esfablished character as a
resort and residential communify of the highest quality based upon the
review outlined in Section Vlll of the Staff's January 28; 2008,
memorandum to the Planning and Environmental Commission. "
V. ATTACHMENTS
A. Staff memorandum to PEC dated January 28, 2008
B. Ordinance No. 5, Series of 2008
C. Report by Pylman and Associates, Inc.
4
Attachenent A
0
MERfiORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: January 28, 2008
SUBJECT: A request for a final recommendation to the Vail Town Council on a
proposed major amendment to Special Development District No. 4, Vail
Cascade, pursuant to Article 12-9A, Special Development District, Vail
Town Code, to allow for the development of a mixed use project on the
property known as the Cornerstone site, located at 1276 Westhaven
Drive/Vail Cascade Subdivision and setting forth details in regard thereto.
(PEC07-0055)
Applicant: L-O Westhaven, Inc., represented by Rick Pylman, Pylman
& Associates, Inc. Planner: Scot Hunn
1. SUMMARY
The Applicant(s), L-O Westhaven, Inc., represented by Rick Pylman, Pylman &
Associates, Inc., has requested final review by the Planning and Environmental
Commission for a Major Amendment to Special Development District No. 4,
Cascade Village, to allow for the development of a mixed use project on the
property known as the Cornerstone site, inclusive of:
o One (1) building containing a total of twenty three (23) free market
condominiums (55,931 sq. ft. of GRFA), four (4) deed restricted, Type III
employee housing units (EHUs) and two levels of underground parking,
for a total of eight (8) stories above pedestrian plaza grade on the south
side of the building;
o Enhancement of skier drop-off pedestrian access through subject
property, including a snow melted and covered exterior staircase and
dedicated elevator from Westhaven Drive-level to the plaza level below;
o Improvement (re-development) of lift ticket sales office (skier services),
public plaza areas and the provision of public bathrooms adjacent to the
existing Cascade Village chairlift; and .
o Completion of sidewalk links and certain other on-site and off-site
improvements .
Final Plan review is requested with regard to master plan recommendations,
specific design guidelines and Code requirements applicable to any re-
development of this site. To this end, Staff has prepared a written analysis
summarizing the requirements and guidelines outlined in:
o The Town of Vail Land Use Plan
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o The Town of Vail Municipal Code
o Ordinance No. 31, Series 2007, Major Amendment to Special
Development District No. 4, Area A, Cascade Village
Requesged Outcome
The intended outcome of this meeting is for the Commission to take formal action
on the development application, citing certain applicable findings and criteria as
the basis for approval, approval with conditions, or denial of the application.
To this end, Staff is recommending approval, with conditions, of the Major
Amendment to SDD No. 4, as detailed in Section IX of this memo.
II. DESCRIPTION OF THE REQUEST
Purpose of Reviewr
The purpose of this meeting is to conduct a final plan level of review relative to
the Cornerstone project's conformance with the Town of Vail Land Use Plan, as
well, as the applicable sections of the Town of Vail Municipal Code. As well, Staff
has reviewed this proposal against previously established development
standards, contained with the ordinance language for SDD No. 4, Cascade
Village, for the Cornerstone Site. .
Project Overvievv
The attached plan sets (Attachment B) dated January 23, 2008, submitted by the
applicant depict proposed improvements including but not limited to:
Lower Parking Level
0 20,304 sq. ft. (gross) area
o Parking area to accommodate 33 spaces, including one ADA
accessible space
o Internal vehicular access ramp
o Ancillary mechanical and trash space and common circulation
elements (stairwells/elevator shafts)
Upper Parking Level (Plaza Level)
0 19,961 sq. ft. (gross) area
o Parking area to accommodate 23 spaces, including three (3) ADA
accessible spaces
o Ancillary mechanical space and common circulation elements
(stairwells/elevator shafts)
0 623 sq. ft. (gross) skier services (commercial) square footage located
on the plaza level including a three-window ticket sales area and
administrative office space
o Owner ski lockers, Owner Lounge and skier services facilities,
including a 3-window tickef sales area, administrative office space and
public restrooms
o Two public restroom facilities (481 sq. ft)
o Common elements
Ground Level Residential (Westhaven Drive Grounci Level)
2
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Y
9
0 18,787 sq. ft. (gross) area
o Four (4) 933 square foot, Type III employee housing units (EHUs).
located within the West Wing of the building
o Three (3), one-story free market condominium units
o Ancillary mechanical and trash space and common circulation .
elements (stairwells/elevator shafts)
o Common elements
Level One Residential
0 16,811 sq. ft. (gross) area
o Six (6), one-story free market condominium units
o"Skier Passage" way from Westhaven Drive drop-off point on the
IVorth side of the building to new snow melted (covered) stainnrell on
South side of the building
o Common elements
Level Tvvo Residential
0 14,284 sq. ft. (gross) area
o Four (4), one-story within the West Wing of the building
o Two (2), two-story (main plus loft) free market condominium units
within the East Wing
0 Common elements
Level Three Residential
0 13,217 sq. ft. (gross) area
o Four (4), one-story free market condominium units within West Wing
of the building
o Two (2), two-story (main plus loft) free market condominium units
within East Wing of the building
o Common elements
Level Four Residential
0 7,594 sq. ft. (gross) area
o Two (2), one-story free market condominiums within the West Wing
o One (1) two-story (main plus loft) free market condominium unit within
West Wing of the building
o Common elements Level Five Residential
0 4,615 sq. ft. (gross) area
0 One (1) two-story (main plus loft) free market condominium
o Loft area for one (1) units in West Wing of the building
o Common elements
Level Sux Residential
0 1,814 sq. ft. (gross) area
o One (1) loft for two-story level five
o Common elements
3
d
Of note is the creation of four (4), deed restricted Type III employee housing units
(EHUs), a heated pedestrian plaza ("Skier Passage") and stair well off of
Westhaven Drive providing access to the plaza level. In addition, the applicant is
working with the Town of Vail to design and construct certain sidewalk, turn land,
bus lane and skier drop-off improvements within and around the Westhaven
Drive.
Applicable F2eview Criferia
To this end, review of the Cornerstone Building project will include the following
code sections and other relevant documents to be considered in any future
submittal for formal review and approval by the PEC:
o A maior amendment to special development district application pursuant
to Chapter 9 of Title 12, Town of Vail Municipal Code; Specifically,
sections (in part):
0 12-9A-4: Development Review Procedures
0 12-9A-5: Submittal Requirements
0 12-9A-6: Development Plan
0 12-9A-7: Uses
0 12-9A-8: Design Criteria and Necessary Findings
0 12-9A-9: Development Standards
0 12-9A-10: Amendment Procedures
0 12-9A-11: Recreation Amenities Tax
0 12-9A-12: Time Requirements
0 12-9A-14: Existing Special Development Districts
o Ordinance No. 31, Series of 2007 - An Ordinance Amending and Re-
Establishing the Approved Development Plan for Area A of SDD No. 4,
Cascade Village, in Accordance with Section 12-9A-10, Vail Town Code
and Setting Forth Details in Regard Thereto (Attachment D)
o Ordinance No.(s) 7& 8, Series of 2007
o The Town of Vail Land Use Plan
III. BACKGROUND
Special Development District No. 4
Special Development District No. 4, Cascade Village, was adopted by Ordinance
No. 5, Series of 1976. At least seventeen subsequent amendments occurred
from 1977 through the present day, inclusive of the most recent major
amendment to approve revisions to the Cascade Residences ("CMC" Building)
development in 2007. The subject property was a Planned Unit Development
under Eagle County Jurisdiction when the property was annexed in 1975. SDD
No. 4 includes the following:
Area A Cascade Village
Area B Coldstream Condominiums
Area C Glen Lyon Primary/Secondary and Single Family Lots
Area D Glen Lyon Commercial Site
Area E Tract K
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The entire Cascade Village site is approximately 97.5 acres. Because the
property was annexed into the Town of Vail as a Planned Unit Development
under Eagle County jurisdiction and early Special Development Districts were not
based on an underlying zoning, there is no underlying zoning for Cascade
Village. The uses and development standards for the entire property are as
outlined in the adopting ordinance for Special Development District IVo. 4.
Cornerstone Site History
The Cornerstone site is located south of Westhaven Drive, between the Liftside
Condominiums and the Cascade Hotel Terrace Wing and conference center.
The total site area is 0.6977 acres in size and slopes steeply from Westhaven
Drive to the hotel terrace and Cascade Village chairlift level. The chairlift is
located immediately adjacent to the site and a public pedestrian easement allows
for access across the site from Westhaven Drive to the chairlift. The adjacent
Waterford site (Liftside Condominiums) and the Cornerstone site are the only two
development parcels within the SDD permitted to establish separate
development plans.
In 1992 the Town of Vail Planning and Environmental Commission
recommended approval of the development plan for the Waterford (Liftside
Condominiums) and Cornerstone buildings; the Vail Town Council subsequently
approved the development plan via Ordinance IVo. 1, Series of 1993. Although
this plan is now expired, the 1993 development plan for the Cornerstone site
included:
0 41,010 total (gross) square feet of building area;
0 64 Transient Residential Units/28,110 square feet of GRFA;
o Three (3) employee housing units (EHUs)/1,800 square feet of GRFA;
0 11,100 square feet of retail/commercial space;
• 0 56 on-site parking spaces for residential uses;
0 37 on-site parking spaces for retail commercial uses
0 71 foot building height limit
Current Proposal
On September 24, 2007, the Planning and Environmental Commission held a
work session to discuss a concept for the proposal. At that time, the applicant
proposed a similar design for one building, with two separate wings. The West
Wing of the previous design showed a maximum height of 82 feet witli the East
Wing measuring 71 feet in height. However, in response to concerns voiced by
adjacent property owners and the Planning and Environmental Commission,
concerning building height, views and massing, the applicant revised the plans
to:
o Relocate condominium units from the East Wing to the West Wing, thus
increasing the mass and height of the West Wing by adding one floor for
a total of eight (8) stories above grade (as measured from the Plaza Level
- on the south side of the building) and reducing the height of the East
Wing to mitigate concerns from Liftside Condominium property owners.
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On November 26, 2007, the Commission held another work session to review the
revisions. At that meeting, the Commission expressed general support for the
revised plans and elevations. However, two Commissioners expressed concern
regarding proposed building heights at the West Wing of the development.
Specifically, Commissioner Kjesbo recommended that the applicant study the
massing and absolute height apparent on the south elevation, due to this
elevation's proximity to the pedestrian plaza between the proposed Cornerstone
Building and the existing Vail Cascade Hotel "Terrace" Wing. Commissioner
Pierce suggested that the applicant mitigate the apparent mass of the West Wing
by introducing additional building and roof mass at the lower levels of the
building, facing the pedestrian plaza.
Since the November 26, 2007, meeting, Staff has met with the applicant several
times to discuss issues related to building massing and height, as well as, to
work towards resolution on the following outstanding issues:
o Westhaven Drive Improvements - turn lanes, bus turn-around, skier drop-
off; and
• Snow storage.
At this time, the applicant requests final review of the site and building plans only.
Targeted date of construction is spring, 2009. The Town Staff and the applicant
have agreed to continue to work towards mutually agreed upon design solutions
for any and all required improvements to Westhaven Drive and any ancillary
sidewalk and snow storage improvements. (A concept sketch of Westhaven
Drive design solutions is included in plans provided under attachment B).
IV. ROLES OF THE REVIEWING BOARDS
The purpose of this section of the memorandum is to clarify the responsibilities of
the Planning and Environmental Commission, Design Review Board, Town
Council, and Staff with regard to the review of any applications submitted on
behalf of the Applicant.
IlAajor Amendment to Special Development District (SDD)
Order of Review: Generally, applications will be reviewed first by the PEC for
impacts of use/development, then by the DRB for compliance of proposed
buildings and site planning, and final approval by the Town Council.
Planninp and Environmental Commission (PEC):
The PEC shall review the proposal for general compliance pursuant to criteria set
forth in Section 12-9A-8: Design Criteria and IVecessary Findings. The Planning
and Environmental Comrr?ission may recommend approval of fhe petition
or proposal as initiated, may recommend approval writh such medications
as it deems necessary to accomplish the purpose of this fifle, or may
recommend denial of the petition or rejection of fhe proposal,
Desiqn Review Board:
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The Design Review Board has no review authority on a Major or Minor
Amendment to a Special Development District (SDD), but must review any
accompanying Design Review Board application. The Design Review Board
therefore will make a recommendation to the Planning and Environmental
Commission on any deviations proposed to the architectural design guidelines
prescribed in the Vail Village Master Plan.
Town Council:
Upon receipt of the report and recommendation of the Planning and
. Environmental Commission, the Town Council shall set a date for hearing within
the following thirty (30) days. Within twenty (20) days of the closing of a public
hearing on a proposed SDD, the Town Council shall act on the petition or
proposal. The Town Council shall consider but shall not be bound by the
recommendation of the Planning and Environmental commission. The Town
Council may cause an ordinance to be introduced to create or amend a special
development district.
V. ,4PPLICABLE PLANNING DOCUMENTS
Section 12-9A: Special Development (SDD) District, Vail Municipal Code (in
artChapter 9- Special and Miscellaneous Districts
12-9A-1: PURPOSE:
The purpose of the special development district is to encourage flexibility and
creativity in the development of land in order fo promote its most appropriate use;
to improve the design character and quality of the new development with the
town; to facilitate the adequate and economical provisron of streets and utilities;
to preserve the natural and scenic features of open space areas; and to further
the overall goals of the community as stated in the Vail comprehensive plan
' 12-9A-10: AMENDMENT PROCEDURES (In part):
B. Major Amendments:
1. 'Requests for major amendments to an approved special
developmenf district shall be reviewed in accordance with the
procedures described in section 12-9A-4 of this artrcle.
Ordinance No. 31, Series of 2007
An Ordinance Amending and Re-Establishing the Approved Development Plan
for Area A of SDD No. 4, Cascade Village, in Accordance with Section 12-9A-10,
Vail Town Code and Setting Forth Details in Regard Thereto. (In part)
Ordinance No. 7, Series of 2007
An Ordinance Amending Title 12, Zoning Regulations, Vail Town Code, by the
Addition of New Definitions to Section 12-2-2, and the Adoption of a New
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Chapter 23, Entitled Commercial Linkage„ and Setting for Details in Regard
Thereto (In Part)
Ordinance No. 8. Series of 2007
An Ordinance Amending Title 12, Zoning Regulations, Vail Town Code, by the
Addition of /Vew Definitions to Secfion 12-2-2, and the Adoption of a New
Chapter 2, Entitled Inclusionary Zoning, and Setting for Details in Regard Thereto
(in Part).
Vail Land Use Plan
The Vail Land Use Plan was initiated in 1985 and adopted in 1986 by the Vail
Town Council. The main purpose of the Land Use Plan is two-fold:
1. To articulate the land use goals of the Town.
2. To serve as a guide for decision making by the Town.
The Vail Land Use Plan is intended to serve as a basis from which future land
use decisions may be made within the Town of Vail. The goals, as articulated
within the Land Use Plan, are meant to be used as adopted policy guidelines in
the review process for new development proposals. In conjunction with these
goals, land use categories are defined to indicate general types of land uses
which are then used to develop the Vail Land Use Map. The Land Use Plan is
not intended to be regulatory in nature, but is intended to provide a general
framework to guide decision making. Where the. land use categories and zoning
conflict, existing zoning controls development on a site.
Goals and Policies (in part):
1.0 General Grovvfh/Development
1.1 Vail should continue to grow in a controlled environment, mainfaining a
balance befween residential, co?nmercial and recreational uses to
serve both the visitor and the permanent resident:
1.2 The quality of the environment including air, water and other natural
resources should be protected as the Town grows.
1.3 The quality of development should be maintained and upgraded
whenever possible.
1.4 The original theme of the old Village Core should be carried into new '
development in the Village Core through continued implementation of the
Urban Design Guide Plan.
1.12 Vail should accommodate most of the additional growth in existing
developed areas (infill areas).
2.0 SEcier/Tourist Concerns
2.1 The community should emphasize iYs role as a destination resort while
accommodating day skiers.
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5.0 Resic9entiaV 5.1 Addifional residengial growfh should confinue go occur primarily in
exisging, plafged areas and as appropriate in new areas where high
hazards do not exist.
5.3 AfFora+able employee housing should be ?nade available ghrough
privafe efforfs, assisted by limited incentives, provided by the Town of
Vail with appropriate restrictions.
5.5 The exisging employee housing base shou/d be preseaved arrd
upgraded Additiorral ernployee F?ousing needs should be
accornrnodaged af varieaf sites fhroughouf ghe cornmunigy.
VI. ZORlING ANALYSIS
Staff has completed a. zoning analysis, comparing in some instances the
previously approved (now expired) development plan for the Cornerstone Site,
with current or proposed plans. As well, Staff has provided general development
standards and overall figures for Cascade Village, Area A as the certain
standards apply to the entire planning area. Lastly, "Per Dev. Plan" refers to the
process by which certain allowable standards are established via the approval of
the individual development plan.
Legal Description: Cascade Village (Cornerstone Site)
Parcel No. 210312119001
Address: 1276 Westhaven Drive
Lot Size: .69 acres (30,056 sq ft)
Zoning: Special Development District No. 4(no underlying
zone district)
Land Use Plan Designation: Resort Accommodations and Services
Current Land Use: Mixed Use Residential and Resort / Spa
Development Standard Allowed/Req. Exist/Approved* Propased
Lot Area: N/A 30,056 sq. ft. fVo Change
Buildable Area: 30,056 sq. ft. No Change
Setbacks:
North: Per Dev. Plan 5' 3'
South: Per Dev. Plan 2'-6" 4' .
East: Per Dev. Plan 1'-6" 5'
West: Per Dev. Plan 2' 53**
Building Height: ' 71' 71' 91'
Density (Area A): 15 DU/ac 13.4 DU/ac 13.6 DU/ac
or 270 DU 245 DU*** 268 DU
GRFA (Area A): 289,145 sq. ft. 239,680 sq. ft. 55,931 sq. ft.****
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Comm. Sq. Ft. (Area A): 35,698 sq. ft. 24,598 sq. ft. 623 sq. ft: or .
, . 25,221 sq. ft.
Site Coverage (Area A): 45%***** or 36% 40%
Per Dev. Plan
Landscape Area (Area A): 50% 64% 60%
Parking (Cornerstone): 93 spaces*'"***'` 93 56 spaces
Note:
* Existing or approved refers to development standards approved via the 1993 development
plan (now expired) and are provide for information and comparison purposes only.
West side setback measured from property line to exterior wall of residential building;
applicant proposes parking ramp to be built off property, on adjacent "Plaza Wing" with the
creation of an access easement.
Total existing density includes approval of additional dwelling units proposed within the
Cascade Residences, pursuant to File No. PEC07-0058.
Applicant proposes to increase the total allowable GRFA for Area A from 289,145 sq. ft. to
295,611 sq. ft. (total increase of 6,466 sq. ft.) to accommodate development of the
Cornerstone Site; due to previously approved density (GRFA) at other parcels within Area
A since original approval of the Cornerstone building in 1993, less GRFA is now available
for the development of the Cornerstone Site than was originally anticipated.
Ordinance No. 33, Series 2005 amended allowable site coverage for Area A from 35% to
45%.
SDD No. 4 states that "There shall be a minimum of 93 enclosed parking spaces located
within the Cornerstone building with 37 of the required spaces available to the public for
short-term parking. No mixed use credit has been applied to this lot." Staff believes that this
requirement is no longer valid due to previous development plans which contained larger
amounts of commercial and residential square footage has expired. The current proposal
requires 56 parking spaces.
VII. SURROURIDING LARID USES
Land Use Zoninq *
, North: Parking Structure/Liftside Condos SDD No. 4
South: Vail Cascade Hotel/Glen Lyon Sub. SDD No. 4
East: Common Area/open space/ Rec SDD No. 4
West: Vail Cascade Hotel SDD No. 4
Note: * According to the records on file for SDD No. 4, the entire development district was zoned
"PUD" within Eagle County prior to annexation to the Town of Vail; therefore, no underlying
"zoning" exists for this parcel other than previously approved (and amended) development
plans for SDD No. 4.
VIII. REVIEW CRITEFiIA
The following section of this memorandum is included to provide the Applicant,
community, Staff, and Commission with an advanced understanding of the
criteria and findings that will be used by the reviewing boards in making a final
decision on the proposed application.
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Chapter 9- Special and Miscellaneous Districts
12-9A-8: DESIGN CRITERIA:
The following design criteria shall be used as the principal criteria in evaluating
the merifs of the proposed special development district. It shaN be fhe burden of
the applicant to demonstrate that submittal material and the proposed
development plan comply with each of the following standards, or demonstrate
that one or more of them is not applicable, or that a practical solution consistent
wifh the public interest has been achieved:
A. Desigra compatibslity anc? sensatuvity ao ghe irnrnec9iage environrnenf,
neighborhooc9 andl acljacent properties relative to architectural design,
scale, buBk, banildincy heigh4, bu$fer zones, ic9entityy, ChaPaCYeP, visuaB
in4egrity and orientation.
OveraIB Compatibility
The Applicant is proposing a major amendment to the special development
district which Staff believes will have positive overall impacts on the _
appearance and functionality of the area. Specifically, the Cornerstone Site
is the last development site within Area A, and therefore presents
opportunities to complete the overall development plan for Cascade Village
and provide needed amenities to the larger community. Specifically, Staff
suggests that the following improvements will enhance the site's
compatibility, and as public benefits, will greatly improve the character,
identity, and visual integrity of the neighborhood:
o Enhanced skier passage way/entry portal to Cascade Village
Chairlift;
o Sidewalk connections within and around the site; .
o Enhanced Pedestrian Plaza area between existing Terrace Wing of
the hotel property, and the proposed Cornerstone Building; and
o Creation of bus turn around and skier drop off.
Design of the site and proposed buildings reinforces the connectivity of the
Cornerstone site to the rest of the Cascade Village Area. As well, the
design generally enhances the architecture, scale, bulk and visual
character of the surrounding neighborhood by incorporating massing,
building materials, roof forms and compositions that relate to the
surrounding built environment. Massing has been revised to mitigate
impacts on adjacent structures (Liftside Condominiums) and the applicant
has made certain other revisions to balconies and fenestration around the
building which Staff believes will positively affect building mass, bulk,
building height and character of the immediate and surrounding
environment.
However, as the plans are further developed, the applicant will be required
to address the following areas of concern regarding specific design issues
related to design and construction of on-site and off-site improvements at
the Westhaven Drive entrance, including but not limited to:
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o Turn lanes;
o Adequate queuing areas;
o Landscaped and irrigated medians;
a Six foot wide sidewalk connections from the proposed skier portal to
the South Frontage Road on both sides of Westhaven Drive
o Ten foot wide sidewalk connection along the South Frontage Road
from the western most point of the Cascade Parking/Conference
Center building to a point in front of the Liftside Condominiums,
approximately 680 feet in length (including a crosswalk);
o Bus turn around and bus stop meeting Town of Vail and ECO
standards;
o Three space skier drop-off;
o Landscaping; and
o Adequate snow storage areas as approved by the Town of Vail
Public Works Department.
BulEc ancl Nlass
Staff believes the proposed improvements are consistent with the Vail
Comprehensive Plan. While the overall mass of the building will surpass (in
height) previously approved buildings on this site, Staff believes that the
Applicant has presented plans that enhance the overall massing,
composition and appearance of the planning area (Area A, Cascade
Village) by introducing compatible roof forms, as well as, new roof forms
that step and which will add variety to the overall roof composition
throughout Area A. In addition, Staff believes the proposed application of
exterior materials, specifically the introduction of substantial amounts of
stone veneer at key locations (foundation level), the introduction of
secondary roof structures, the revisions to the placement and size of certain
balconies and window openings, and the continued use of stucco as a
predominant "Cascade Village" material, aid in "stepping down" the mass of
the building from the pedestrian level.
Building Height
Staff believes, despite a proposed maximum building height of 91 feet in
one area of the building, the proposed building heights for both the West
and East wings of the building are generally compatible and sensitive to the
immediate environment. Pursuant to Ordinance No. 31, Series 2007,
building height for SDD IVo. 4 is calculated as follows:
"For the purposes of SDD No. 4 calculations of height,. height shall
mean the distance measured vertically from the existing grade or
finished grade (whichever is more restrictive), af any given point to
the top of a flat roof, or mansard roof, or to the highest ridge line of
a sloping roof, unless otherwise specified in approved development
plan drawings."
Further, that:
"Cornerstone Building: Maximum height of 71 feet. "
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Although the proposed maximum height of the West Wing is now shown at
91 feet, as measured to existing grade on the south (pedestrian plaza) side
of the development, Staff believes that the overall building heights for both
wings are appropriate in context to surrounding structures, as well as, the
overall Cascade Village development.
Approved building heights within Area A(according to development
standards listed in SDD No. 4, Ordinance iVo. 31, Series 2007) range from
26 feet to 71 feet. By comparison, building heights proposed within the
Cornerstone Building range from approximately 42 feet to 91 feet. Also,
Staff has calculated that approximately 30% of the overall roof mass is
above 71 feet. As discussed in previous meetings with the Planning and
- Environmental Commission, the proposed building massing and height may
actually enhance the perceived variation in roof height within Area A, thus
producing a positive "mix" of roof heights and building masses which
reinforce the tightly clustered "Village" concept. Further, as depicted on the
photo overlays provided by the applicant, the proposed West Wing of the
Cornerstone Building, while taller than the adjacent Liftside Condominiums
building (55 feet tall on the north/frontage road side), presents a similar
appearance (between 57 feet and 75 feet tall on the north side) when
viewed from I-70 and the frontage roads.
C haracter -
As stated above, Staff believes the proposed improvements will result in a
positive, or beneficial, impact to the surrounding area. The manner in which
the Applicant proposes to integrate the building's mass, roof compositions
and forms, fenestration and exterior building materials enhances or
reinforces the Cascade Village architectural style and character. Other
improvements to enhance the skier drop-off, skier passage way and
pedestrian plaza areas will provide a much needed upgrade to the
peclestrian experience of this portal to Vail Mountain.
Setbacks
Ordinance No. 31, Series of 2007, states the following relative to required
setbacks prescribed within Area A, in part:
"Required setbacks shall be as indicated in each development plan
with a minimum setback on the periphery of the property (Area A)
of not less than twenty feet..." "All buildings shall maintain a 50
foot sfream setback from Gore Creek. "
The current proposal establishes the building footprint at the approximate
distances away from property lines: IVorth: 3 feet; South: 5 feet; East: 5
feet; and West: 2 feet (2' between the proposed parking ramp and the
existing "Plaza Wing" of the hotel/5' between the western property line and
the exterior wall of the proposed Cornerstone Building). The previously
approved development plan established the building footprint
approximately 5 feet from the iVorth property line; 2'/2 feet from the South
property line; 1'/z feet from the East property line, and; 2 feet away from
the West property line.
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Therefore, Staff believes that the current proposal generally provides for
better separation between the proposed buildings and the footprints of
adjacent buildings. As well, Staff suggests that the current proposal could
be construed to create less visual impact to adjacent properties closest to
the East property line. Lastly, there is more distance (by approximately 3
feet) provided between Gore Creek and the proposed structure.
Sife Coverage
Ordinance No. 31, Series of 2007, states the following relative to Area A:
"Not more than 45% of the total site area may be covered by
. buildings unless otherwise indicated on the sife specific
development plans."
Staff has calculated the existing site coverage within Area A at
approximately 34% of the total land area. As proposed, the Cornerstone
Building (total individual site coverage of approximately 67% of the
Cornerstone site) brings the total site coverage for Area A to approximately
37%. Therefore, Staff believes that the proposal complies with, or does not
adversely impact, this standard applied to the overall development area
(Area A).
B. Uses, activity and density which provide a compatible, efficient and
vvorkable relationship with surrounding uses and ac4ivity.
Staff believes the proposed uses, activities and density continue to provide
a compatible, efficient and workable relationship with surrounding uses and
activity. Specifically, the. proposed uses are primarily residential (mulit-
family and employee housing), with limited first floor commercial (skier
services), both uses by .right and both uses that are similar to surrounding
multi-family, lodge and commercial uses. The design of the project
respects surrounding structures, uses and activities by providing generally
compatible building massing, roof forms and composition, architecture and
by providing enhanced skier drop-off improvements and pedestrian plaza
serving the overall neighborhood. As well, the project's design is respectful
of surrounding uses and activities by not adversely impacting existing
loading and delivery (service) areas or shifting any parking burden onto the
overall development.
Staff suggests that while the building is compatible with surrounding sites,
the applicant shall be required to demonstrate that proposed parking ramp
improvements on the west side of the site will not adversely impact the
adjacent "Plaza" site.
C. Compliance vvi4h parking and loading requirements as outlined in
Chapter 'i 2-10 of the Vail Town Code.
The provisions of SDD No. 4 state the following with specific reference to
Area A and the Cornerstone Site:
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1. "Off-street parking shaN be provided in accordance with Chapter
12-10, except that 75% of the required parking in Area A shali be
Iocated within a parking structure or buildings with the exception of
Millrace IV, Scenario l, where 66.6% and the Westhaven
Condominiums, where 71 % of required parking shall be enclosed
in a building.
4. There shall be a minimum of 93 enclosed parking spaces located
within the Cornerstone building with 37 of the required spaces
available to the public for short term parking. No mixed use credit
has been applied to this lot. "
Staff believes that a majority of the spaces previously required were
. generated by the approved number of "Transient Residential Units" (TRs),
free market units (GRFA) and retail/commercial square footage approved
for the site. Specifically, sixty four (64) TRs were approved for the site with
a.4 space to unit ratio, for a total of twenty six (26) spaces required; 28,110
square feet of GRFA with a.1 space per 100 sq. ft. ratio accounted for 28 additional spaces dedicated for the residential component. Additionally, 37
spaces were required at a ratio of 1 space per 300 sq. ft. of commercial
space. The total requirement in the 1993 development plan was 91
spaces. .
The current proposal contains no Transient Residential/accommodation
units or commercial square footage. In addition, the twenty three (23) free
market residential dwelling units (not including EHUs) proposed will
generate significantly less on-site parking demand than the previous 32 '
units approved for the site.
Pursuant to Chapter 12-10 of the Vail Town Code, the current proposal
requires 56 spaces. 56 spaces are proposed within two levels of structured
parking. Therefore, Staff believes the proposal complies with parking and
loading requirements as outlined in Chapter 12-1G of the Vail Town Code.
D. Conformaty wuth the appBucabVe e9ements og the Vail CornpPehensive
Plan, Yown po9icies anc8 vrban Design Plan.
Ernp9oyee Hoaasing Provision
Ordinance No. 33, Series of 2005, addresses employee housing in the
following mariner:
"The development of SDD No. 4 will have impacts on available
employee housing within the Upper Eagle Valley area. In order to
help meet this additional employee housing need, the developer(s)
of Areas A and D shall provide employee housing."
Further, that:
"The developer(s) of Area A shall build a minimum of 3 employee
housing dwelling units within the Cornerstone Building and 2 within
the Liftside (Waterford Building). Each employee unit in the
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Cornerstone Building shall have a minimum square footage of 600
square feet."
In addition to previously established requirements of SDD No. 4, the
deve(opment of the Cornerstone Building is subject to the Town' Employee
Housing regulations, specifically Ordinances 7& 8. In February of 2007, the
Town Council passed Ordinances No. 7 and No. 8, Series of 2007, which
enacted regulations for the provision of employee housing units through
several possible mitigation methods for all projects in the Special
Development District. Within these ordinances a nexus was established
between commercial and residential development and the generation of
employees was established. In adopting these ordinances a methodology
was establishedto determine the impact of a commercial and residential
development on the need for employee housing at a goal of providing 30%
of the housing generated by a project.
Furthermore. there were provisions for meeting the requirement for
providing employee housing through several different options or
combination of options. The options include:
o Provision of on-site units;
o Conveyance of property on-site;
o Provision of off-site units;
o Payment of fees-in-lieu; and
o Conveyance of property off-site
A proposed development or redevelopment may choose to propose any of
the above options or combination of options. Within the two Ordinances, the
Planning and Environmental Commission was given the authority to review
an applicant's proposal for mitigating the employee generation of a project
and grant approval of the proposal. There are some specific instances
were the Town Council must also accept the proposal for mitigating the
employee requirement generated by a project.
The Staff has reviewed the proposal for compliance with Ordinance No.(s)
7 and 8, Series of 2007, and found it to be accurate in calculating the
mitigation requirement for the proposed Cornerstone Building project. Staff
has attached the proposed mitigation plan, as outlined in Section 3.5 of the
Project Overview/Summary by Pylman & Associates (Attachment B). At its
November 26, 2007, public hearing several members of the Commission
suggest that the proposed mitigation of providing four EHUs on-site, in
addition to providing the remainder of the mitigation as pay-in-lieu, was
appropriate.
Within the Plan the applicant proposes to mitigate the housing requirement,
based on a total (new) gross residential floor area (GRFA) of 55,931 square
feet, by the incorporation of four (4) employee housing units on site
measuring 933 square feet each (3,732 sq. ft. total), and a Residential
Mitigation payment-in-lieu in the amount of $49,595.65. Iri addition, the
applicant proposes new ticket sales and office space totaling 623 square
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a
feet. There are currently approximately 350 square feet of ticket sales and
office space on site. Therefore, the net increase in commercial (retail)
square footage is 273 square feet. The following calculations provide an
analysis for employee housing, payment-in-lieu mitigation to be required:
Residential Mitagation CaIculation
55,931 sq. ft. (new) GRFA x 10% = 5,593 sq. ft. mitigation required
5,593 sq. ft. required - 3,732 sq. ft. proposed = 1,861 sq. ft. remaining
1,861 sq. ft. x$236.65/sq. ft. _$289659 payment-in-lieu required
ComPnercial Mitiga$oon Calculation:
273 sq. ft. (net new) commercial space
273 sq. ft. x 2.4 employees/1000 sq. ft. of new net floor area =.13
.13 employee mitigation requirement x$131,385.00 17~080
Total Mitigation Required:
Residential Mitigation: $289,659
Commercial Mitigation: $ 17,080
Total: $306,739
Currently the Town has no plan for the funds that may be collected from the
payment-in-lieu option for mitigating housing requirements. Funds collected
from this option could be used to construct units or to purchase units and
then resell them after placing a deed restriction upon the property and
selling them for a more affordable price. ,
Vail Land Use PYan
The goals contained in the Vail Land Use Plan are to be used as the
Town's policy guidelines during the review process for the amendment of a
special development district. Staff has reviewed the Vail Land Use Plan and
believes the following goals, objectives and policies are relevant to the
review of this proposal:
Vail Land Use Plan
1.0 Gerreral Growfh/Developrnent
1.1 Vail should continue to grow in a controlled environment,
• maintaining a balance between residential, commercial and
recreational uses to serve both the visitor and the permanent
resident.
17
1.3 The quality of development should be maintained and upgraded
whenever possible.
1.12 Vail should accommodate most of the additional growth in existing
developed areas (infill areas).
2.0 Skier/Tourist Concerns
2.1 The community should emphasize its role as a destination resort
while accommodating day skiers.
5.0 Residential
5.1 Additional residential growth should continue to occur primarily in
existing, platted areas and as appropriate in new areas where
high hazards do not sxist.
5.3 Affordable employee housing should be made available through
private efforts, assisted by limited incentives, provided by the
Town of Vail with appropriafe restrictions.
5.5 The existing employee housing base should be preserved and
upgraded. Additional employee housing needs should be
accommodated at varied sites throughout the community.
Staff believes the proposed development generally furthers the above
referenced goals, objectives and policies and, therefore, is in general
compliance with the Vail Comprehensive Plan.
E. Identification and mitigation of natural and/or geologic hazards that
affect the property on which the special developmenf district is
proposed.
According to the Official Town of Vail Geologic Hazard IVlaps, the
Cornerstone development site is not located in any geologically sensitive
areas or within the 100-year floodplain of Gore Creek or its tributaries.
F. Site plan, building design and location and open space provisions
designed to produce a functional development responsive anc9
sensi4ive 4o naturaB features, vege4ation and overall aesfhetic quality
of the community.
Sife Plan
Staff betieves the proposed site design will have positive overall impacts on
the appearance and functionality of the area.
The site is a steep hillside resulting from development of Westhaven Drive
(fill) and is vegetated with native grasses (re-seeded after construction of
Westhaven Drive). There are no trees or other significant vegetation on the
site and the site has been used for snow storage and construction staging
historically. Therefore, the development of the Cornerstone Building poses
18
no negative impact on "natural features". On the contrary, Staff believes
that development of this site will complete the overall development plan for
Cascade Village and will provide much needed enhancements to
sidewalks, pedestrian plazas, landscaping and the overall aesthetic quality
of the area as a portal to Vail Mountain.
However, Staff believes that the applicant should be required to work with
the Town of Vail Town Engineer to create design solutions, both on and off-
site, to provide adequate snow storage within and around the Westhaven
Drive right-of-way. Specifically, the development of this site and the
associated improvements to the bus turn around and skier drop off areas,
while not necessarily causing more snow storage need, will impact the
Town's ability to store snow within the Westhaven Drive right-of-way and
within the Carnerstone site itself - a historical use of the site. Therefore,
Staff believes that the applicant should also be required to provide a"Snow
Storage" easement on the northeast corner of subject property, as part of a
snow storage mitigation plan.
Builc9ing Design
Staff believes that the proposed building is designed to increase or
enhance functionality of the area while being responsive and sensitive to
the aesthetic quality of the community.
Therefore, Staff believes that the overall aesthetic quality of the community
would be enhanced by the proposed exterior changes and physical
improvements proposed by the applicant will increase the functionality of
the site.
G. A circulation systerro c9esigned for bo$h vehicles and pedesfrians
addressing on and ofiff-si4e tpaffac circulation.
The Applicant is proposing changes that will generally improve on-site
parking and maneuverability and which will enhance pedestrian circulation
around and through the site. Specifically, the applicant has agreed to install
portions of sidewalk connections identified by the Town of Vail Public
Works Department. In addition, the Applicant proposes to participate in
improvements to Westhaven Drive, including the provision of a bus turn
around, skier drop-off and a potential left turn lane, for exiting movements
out of Cascade Village.
H. Func4ional and aesthefic 9andscaping anc0 opera space in order 40
optirmize and pPesevve natural fieatures, recrea4ion, viewrs anc9
guncaions.
Staff believes that the landscape plan greatly enhances the aesthetic
quality of the area by providing new pathways, plantings and ground covers
where none exist today. By compfeting development in this area, the plaza
connection, ar pedestrian way from the hotel to the Cascade Village chairlift
will now incpude new pathways and (heated) paver areas, a gas fire
pit/gathering place and significant new plantings of native trees and shrubs.
These plantings will form the first level of perception from the pedestrian
19
Y
level between pathways and the Cornerstone Building. Plantings are aiso
proposed on the plan in a manner and location to strategically "soften" or
break-down building mass and height.
1. Phasing plan or subdivision plan that vvill maintain a workable,
functional and efficient relationship fhroughout the developmenq of
the special development district.
Staff is not aware of any intention on the applicant's behalf to phase this
project, however, should a phasing plan be proposed, this criterion must
and will be met in full.
IX. STAFF RECOfViMEiUDATIOiV
The Community Development Department recommends that the Planning and
Environmental Commission forwards a recommenclafion of approvaE, with
conditions of the proposed amendment to Special Development District No. 4,
Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail
Town Code, to the Vail Town Council. Staff's recommendation is based upon the
review of the criteria found in Section VIII of this memorandum and the evidence
and testimony presented, subject to the following conditions:
Should the Planning and Environmental Commission choose to forward a
recommendation of approval to the Vail Town Council of this proposed
amendment to a Special Development District, the Department of Community
Development recommends the Commission pass the following erootion:
"The Planning and Environmental Commission approves, with conditions,
the applicant's request for final review of a proposed major amendment to
a Special Development District (SDD), pursuant to Section 12-9A-10,
Amendment Procedures, Vail Town Code, to allow for an amendment to
Specia! Development Districf No. 4, Cascade Village, to allow for fhe
development of a mixed use development, located at 1276 Westhaven
Drive (Cornerstone site)/Unplatted, Vail Cascade Subdivision, and setting
forth details in regard thereto. (PEC070055). "
Should the Planning and Environmental Commission choose to approve this
amendment, the Community Development Department suggests the following
conditions: .
1. That the Developer receives final review and approval of the proposed
development plan by the Town of Varl Design Review Board, prior to
making an application for the issuance of a building permit.
2. That the Developer submits a complete set of civil engineered drawings
of the Approved Development Plans, including the following required off-
site improvements;
a. Design and Construct Westhaven Drive entrance improvements
including; additional turn /anes and adequate queuing areas,
landscaped and irrigated medians, (6) sidewalk connections from
the proposed skier portal to the Frontage Road on both sides of
20
Westhaven Drive, a bus turnaround and bus stop meeting Town of
Vail and ECO standards, 3 skier drop-off spaces, landscaping and
adequate snow storage areas as approved by the Public Works
Department.
b. Design and Construcf A 10' concrete walk along the South
Frontage Road from the western most point of the ' Cascade
Parking/Conference building fo a point in fronf of the Liftside
Condominiums, approximately 680' in length (including
crosswalk). The walk shall be detached wherever feasible and
separated by a minimum of a 5' landscaped and /irrigated buffer.
, Such drawings/plans shaN be submitted to the Town of Vail Community
Development Department for review and shall receive approval prior to
the Developer making application for the issuance of a building permit.
3. That the Developer shall address and resolve, to the satisfaction of the
Town Engineer, all the comments and conditions identified in the
memorandum from fhe Town Engineer, and addressed to Scot Hunn,
dated January 25, 2008, on any civil engineered plans submitted in
conjunction wifh building permits.
4. That the Developer pays in full, the employee housing mitigation fee of
$3~739 prior to the issuance of a building permit.
5. That the Developer pays in full, the Traffic lmpact Fee of $117,000 (based
on the 18 net pm peak hour trips) prior to the issuance of a building
permit. All or a portion of the fee may be offset by specific capacity
improvements including the cost of the design and construction of the left
turn lane on Wesfhaven Drive.
6. That fhe Developer prepares a Cornerstone Buildinq Art in Public P/aces
Plan, for inpuf and comment by the Town.of Vail Art in Public Pfaces
Board, prior to the request for a temporary certificate of occupancy.
Subject to the above input and comment by the Art in Public Places
Board, the Applicant will work with Town Staff to determine the type and
location of fhe art to be provided. Said Plan shall include the funding for a
minimum of one (1) public art improvements to be developed in conjunction with fhe Cornersfone Building project.
7. That the Developer provides the legally executed and duly recorded Type
111 deed restriction with the Eagle Counfy Clerk & Recorder's Office for the
on-site employee housing unit, and that said unit shall be made available
for occupancy, prror to the issuance of a femporary certificate of
occupancy for the Cornerstone Building project.
Should the Planning and Environmental Commission choose to approve this
amendment, the Community Development recommends the Commission makes
the following findings:
"The Planning and Environmental Commission finds:
21
1
1. That the amendment is consistent with the applicable elements of the
adopted goa/s, objectives and policies outline.d in the Vail
Comprehensive Plan and is compatible with the development
objectives of the Town, based upon the review outlined in Section Vlll
of the Staff's January 28, 2008, memorandum to the Planning and
Environmental Commission; and .
2. That the amendment does further the general. and specific purposes
of the Zoning Regulations, based upon the review outlined in Section
Vlll of the Staff's January 28, 2008, memorandum to the Planning and
Environmental Commission; and
3. That the amendment does promote the health, safety, morals, and
general welfare of the Town, and does promote the coordinated and
harmonious development of the Town in a manner that conserves and
enhances its natural environment and its established character as a
resort and residential community of the highest quality, based upon
the review outlined in Section Vlll of the Staff's January 28, 2008,
memorandum to the Planning and Environmental Commission.
X. ATT,4CHMENTS
A. Vicinity Map
B. Reduced Architectural and Engineering Plans
C. Cornerstone report/analysis (by Rick Pylman, Pylman & Associates, Inc.)
D. Ordinance No. 31, Series 2007, SDD No. 4
22
.
l
Attachment A
COfBI~L'S$OO~~;COV~L{IOS
r' 'F `~~"'q Casc.ada Villa e Area A t1276 Westhaven Dnve
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23
=Attachment B
0RD9NANCE NO. 5
SERIES OF 2008
AIV ORDINAiVCE REPEALIiVG AfVD RE-EiVACTiNG ORDINAIVCE NO. 1, SERIES OF 1993, IIV
ACCORDAiVCE WITH SECTION 12-9A-10, AMEiVDMEiVT PROCEDURES, VAIL TOWfV
CODE, TO ALLOW FOR A MAJOR ANIEiVDMEfVT TO SPECIAL DEVELOPMEiVT DISTRICT
fVO. 4, VAIL CASCADE SUBDIVISIOIV; AND TO RE-ESTABLISH THE APPROVED
DEVELOPMENT PLAIV FOR THE CORiVERSTOiVE SITE, AREA A, CASCADE VILLAGE, TO .
ALLOW FOR THE DEVELOPMEiVT OF A MIXED USE DEVELOPMEiVT, LOCATED AT 1276
WESTHAVEiV DRIVE; AND SETTIIVG FORTH DETAILS IiV REGARD THERETO.
WHEREAS, Section 12-9A-10 of the Zoning Regulations permits major amendments to
previously approved development plans for Special Development Districts; and
WHEREAS, Ordinance No. 1, Series of 1993, repealed and re-enacted Ordinance No.
41, Series of 1991, to amend and re-establish the approved development plan for Area A,
Cascade Village, SDD iVo. 4, to allow for the construction of the "Waterford (Liftside) Site" and
the "Cornerstone Site"; and;
WHEREAS, the purpose of this ordinance is to repeal and re-enact Ordinance No. 1,
Series of 1993, to amend and re-establish the site specific development plan for the
"Cornerstone Site", within Development Area A, to allow for the construction of the proposed
Cornerstone Building; and
WHEREAS, to the extend that there are any previous site specific development plan
approvals or development standards established for the "Cornerstone Site", this ordinance is
intended to specifically supersede and otherwise cause any previous site specific development
plan approvals or development standards for the "Cornerstone Site" to become null and void;
and
1
Ordinance No. 5, Series of 2008
WHEREAS, any and all site specific development plans and development standards
approved and/or established for planning areas and sites within SDD No. 4, not specifically
affected by•this ordinance, shall remain valid and in full effect; and
WHEREAS, the proposed major amendment to the Special Development District is in
the best interest of the town as it meets the Town's development objectives as identified in the
Vail Comprehensive Plan; and
WHEREAS, in accordance with the provisions outlined in the Zoning Regulations, the
Planning and Environmental Commission held a public hearing on the major amendment
application and has submitted its recommendation of approval to the Vail Town Council; and
WHEREAS, all notices as required by the Vail Town Code have been sent to the
appropriate parties; and
WHEREAS, the Vail Town Council considers it in the best interest of the public health,
safety, and welfare to amend and re-establish the Development Plan for Special Development
District No. 4, Cascade Village Development Area A. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO, THAT:
Section 1. Purpose of the Ordinance
Ordinance No. 1, Series of 1993, is hereby repealed and re-enacted by Ordinance No. 5, Series
of 2008.
2
Ordinance No. 5, Series of 2008
Sectaon 2. Aonendment PPOCedlures Fulffulled, Planning Cornrnissaon Report.
The approval procedures described in Section 12-9A of the Vail Town Code have been fulfilled,
and the Town Council has received the recommendations of the Planning and Environmental
Commission for an amendment to the Development Plan for Special Development District No. 4,
Area A, Cascade Residences.
Secfion 3. SpeCIaV DebeIOpBY1eY1t D6St9'BC$ NO. 4
Special Development District IVo. 4 and the development plans for all sites other than the
development plan for the Cascade Residences therefore, hereby remain approved for the
development of Special Development District No. 4 within the Town of Vail, unless they have
otherwise expired. ,
Sectaon 4: SpeciaB Developrnen$ Dis$ric4 No. 4, Cascadle Vi8lage shall reac9 as follows:
Purpose
Special Development District IVo. 4 is established to ensure comprehensive development
and use of an area in a manner that will be harmonious with the general character of the
Town, provide adequate open space and recreationa,l amenities, and promote the
objectives of the Vail Comprehensive Plan. Special Development District No. 4 is created
to ensure that the development density will be relatively low and suitable for the area and
the vicinity in which it is situated, the development is regarded as complementary to the
Town by the Town Council and the Planning and Environmental Commission, and
because there are significant aspects of the Special Development District which cannot be
satisfied through the imposition of standard zoning districts on the area.
3
Ordinance No. 5, Series of 2008 .
Definitions
For the purposes of this chapter, the following definitions shall apply:
A. "Special attraction" shall be defined as a museum, seminar or research center or
performing arts theater or cultural center.
B. "Transient residential dwelling unit or restricted dwelling unit" shall be defined as a
dwelling unit located in a multi-family dwelling that is managed as a short term rental in
which all such units are operated under a single management providing the occupants
thereof cust"omary hotel services and facilities. A short term rental shall be deemed to be
a rental for a period of time not to exceed 31 days. Each unit shall not exceed 645 square
feet of GRFA which shall include a kitchen having a maximum of 35 square feet. The
kitchen shall be designed so that it may be locked and separated from the rest of the unit
in a closet. A transient dwelling unit shall be accessible from common corridors, walks, or
balconies without passing through another accommodation unit, dwelling unit, or a
transient residential dwelling unit. Should such units be developed as condominiums, they
shall be restricted as set forth in Section 13-7 Condominiums and Condominium
Conversions, Subdivision Regulations. The unit shall not be used as a permanent
A residence. Fractional fee ownership shall not be allowed to be applied to transient
dwelling units. For the purposes of determining allowable density per acre, transient
residential dwelling units shall be counted as one half of a dwelling unit. The transient
residential dwelling unit parking requirement shall be 0.4 space per unit plus 0.1 space per
each 100 square feet of GRFA with a maximum of 1.0 space per unit.
Ordinance No. 5, Series of 2008
Establishec8
A. Special Development District iVo. 4 is established for the development on a parcel
of land comprising 97.955 acres and Special Development District fVo. 4 and the 97.955
acres may be referred to as "SDD fVo. 4.,,
B. The district shall consist of five separate development areas, as identified in this
ordinance consisting of the following approximate sizes:
Area Known As Developrnen4 Area, AcPeage
Cascade Village A 17.955
Coldstream Condominiums B 4.000
Glen Lyon Primary/Secondary and Single Family Lots C 9.100
Glen Lyon Commercial Site D 1.800
Tract K E 8.322
Dedicated Open Space 32.078
Roads 4.700
TOTAL • 97.955
Development Plan--Reqaairec9--Approval PPOCedure
Each development area with the exception of Development Areas A and D shall be
subject to a single development plan. Development Area A shall be allowed to have two
development plans for the Cascade Club site as approved by the Town Council. The
Waterford and Cornerstone sites shall be allowed one development plan each.
Development Area D shall be allowed to develop per the approved phasing plans as
approved by the Town Council. A development plan for Development Area E shall be
established through the review and approval of a design review application and/or
conditional use permit application. The developer shall have the right to proceed with the
development plans or scenarios as defined in the development statistics section of this
ordinance. Amendments to SDD No. 4 shall comply with Section 12-9A, Vail Town
Code.
5
Ordinance No. 5, Series of 2008
Permitted Uses
A. Area A. Cascade Village
1. First floor commercial uses shall be limited to uses listed in Section 12-76-
3, (Commercial Core 1), Vail Town Code, except for in the CMC building, where office and
educational uses shall be permitted on the first floor. The "first floor" or "street level" shall
be defined as that floor of the building that is located at grade or street level;
2. All other floor levels besides first floor street level may include retail,
theater, restaurant, educational, and office except that no professional or business office
shall be located on street level or first floor, with the exception noted above, unless it is
clearly accessory to a lodge or educational institution except for an office space having a
maximum square footage of 925 square feet located on the first floor on the northwest
corner of the Plaza Conference Center building;
3. Lodge;
4. Multi-family dwelling;
5. Single Family dwelling;
6. Primary/Secondary dwelling; 7. Transient residential dwelling unit;
8. Employee dwelling as defined in Section 12-13 of the AAUR+sFpal Vail Town
Code;
9. Cascade Club addition of a lap pool or gymnasium.
B. Area B, Coldstream Condominiums
1. Two-family dwelling;
2. Multi-family dwelling.
6
Ordinance No. 5, Series of 2008
C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots
1. Single family dwelling;
2. Two-family dwelling.
3. Type II Employee Housing Unit (EHU) per Chapter 12-13, of the Municipal
Code.
D. Area D. Glen Lyon Commercial Site
1. Business and professional offices;
2. Employee dwelling as defined in Section 12-13 of the Municipal Code.
E. Area E, Tract K
1. Bicycle and pedestrian paths.
2. Interpretive nature walks.
3. iVature preserves.
4. Passive outdoor recreation areas and open spaces.
Conditional Uses
Conditional uses shall be reviewed per the procedures as outiined in Chapter 12-16 of the
Town of Vail Zoning Regulations.
A. Area A, Cascade Village
1. Cascade Club addition of a wellness center not to exceed 4,500 square
feet.
2. Special attraction;
_ 7
Ordinance No. 5, Series of 2008
3. Ski lifts;
4. Public Park and recreational facilities;
5. Major arcades with no frontage on any public way, street, walkway or mall
area.
6. Transportation Business.
7. Temporary Use of the Tennis Facility for Conferences and Conventions
B. Area B, Coldstream Condominiums
1. Public Park and recreational facilities;
2. Ski lifts.
C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots
1. Public park and recreational facilities;
2. Ski lifts;
D. Area D, Glen Lyon Commercial Site
1. Micro-brewery as defined in Town of Vail Municipal code, Chapter 12-2.
E. Area E, Tract K
1. Public parks.
2. Public utility and public service uses.
3. Access roads.
4. Ski lifts and tows.
5. Ski trails.
6. Snowmaking facilities.
8
Ordinance No. 5, Series of 2008
7. Other uses customarily incidental and accessory to permitted and
conditional uses and necessary for the operation thereof, with the
exception of buildings.
Accessory llses
A. Area A. Cascade Village
1. Minor arcade.
2. Home occupations, subject to issuance of a home occupation permit in
accordance with the provisions of Title 12, Zoning Regulations, Vail Town Code.
3. Attached garages or carports, private greenhouses, swimming pools,
tennis courts, patios, or other recreational facilities customarily incidental to
permitted residential uses.
4. Other uses customarily incidental and accessory to permitted or conditional
uses, and necessary for the operation thereof.
B. Area B, Coldstream Condominiums
1. Home occupations, subject to issuance of a home occupation permit in
accordance with the provisions of Title 12, Zoning Regulations, Vail Town Code.
2. Attached garages or carports, private greenhouses, swimming pools,
tennis courts, patios, or other recreational facilities customarily incidental to
permitted residential uses.
Other uses customarily incidental and accessory to permitted or conditional uses,
and necessary for the operation thereof.
C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots
9
Ordinance No. 5, Series of 2008
1. Home occupations, subject to issuance of a home occupation permit in
accordance with the provisions of Title 12, Zoning Regulations, Vail Town Code.
2. Attached garages or carports, private greenhouses, swimming pools,
tennis courts, patios, or other recreational facilities customarily incidental to
permitted residential uses.
3. Other uses customarily incidental and accessory to permitted or conditional
uses, and necessary for the operation thereof.
D. Area D, Glen Lyon Commercial Site
1'. Home occupations, subject to issuance of a home occupation permit in
accordance with the provisions of Title 12, Zoning Regulations, Vail Town Code.
2. Attached garages or carports, private greenhouses, swimming pools,
tennis courts, patios, or other recreational facilities customarily incidental to
permitted residential uses.
3. Other uses customarily incidental and accessory to permitted or conditional
uses, and necessary for the operation thereof.
4. Minor arcade.
Location of Business Activity
A. All offices, businesses, and shall be operated and conducted entirely within a
building, except for permitted unenclosed parking or loading areas, and the outdoor
display of goods.
B. The area to be used for outdoor display must be located directly in front of the
establishment displaying the goods and entirely upon the establishment's own property.
10
Ordinance No. 5, Series of 2008
Sidewalks, building entrances and exits, driveways and streets shall not be obstructed by
outdoor display.
Densiqy--Dvvelling Units
The number of dwelling units shall not exceed the following:
A. Area A, Cascade Village In Area A, a minimum of three hundred fifty-two (352) accommodation or transient
dwelling units and a maximum of one hundred one (101) dwelling units for a total density
of two hundred seventy (270) dwelling units.
B. Area B, Coldstream Condominiums
Sixty-five (65) dwelling units
C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots
One-hundred four (104) dwelling units.
D. Area D, Glen Lyon Commercial Site
Three dwelling units, two of which shall be employee dwelling units as defined
within Chapter 12-13, Vail Town Code.
Density--Floor Area (deletions are shown in struke threug#/additions are shown in bold ifalics)
A. Area A, Cascade Village
The gross residential floor area (GRFA) for all buildings shall not exceed 289,145
295,699 square feet. B. Area B, Coldstream Condominiums
Sixty-five thousand square feet (65,000 sq. ft.) GRFA.
11 Ordinance No. 5, Series of 2008
C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots
. GRFA shall be calculated for each lot per Section 12-6D-8 (Density Control) for the
Primary/Secondary district of the Vail Town Code.
D. Area D, Glen Lyon Commercial Site
The development plan for this area has expired. See Ordinance No. 8, Series of
1998 for previous requirements. ~
Commercial Square Footage
A. Area A, Cascade Village
Area A shall not exceed 35,698 square feet of commercial area.
B. Area D, Glen Lyon Commercial Site
The development plan for this area has expired. See Ordinance No. 8, Series of
1998 for previous requirements.
Development Statistics for Area A. Cascacle Village, and Area D, Glen Lyon
Commercial Site
CHART 1: Area ,4 Completed Projects
Retail/ Square On-Site Cascade Structure
Aus DUs GRFA Commercial Foot Parking Parking
MILLRACE I 16 20,000 20 0.00
x~~g~,n~s ~.a„'tija ci ~ '~,,~r ~ • . . ~~~R- x„~:~, ~ u v:: !d ~ °
} r+ i
MILLRACE II 14 17,534 25 0.00
t_ "~~ii`
# `ie t-"~ ~ p~ w h:S.~ i. ~n aar +.,r~"U ..na. ~ xt, ~a . r, y_..~s.ty,~_,~.? i.3~r ,'n ~~.;a ~rf
12
Ordinance No. 5, Series of 2008
Retail/ Square On-Site Cascade Structure
Aus DUs GRFA Commercial Foot Parking Parking
MILLRACE IIII 3 6,450 7
L~""~f'~^ ar~ , ~ ~~{rrG
s
MILLRACE IV 6 10,450 19 0.00
(COSGRIFF)"`
a~
>e.T
4g `~,~?k '~""tY Y`~. µ
..•~"~~~"P:~s.~x s ..z4+t-°.,ls ~ ~~.r":. S=_.,. E. ~~~a. ~~t
WESTIN 148 55,457 0.00 115
Alfredo=s 104 Seats '
Cafe 74 Seats
Littie Shop 1,250
Pepi Sports 2,491
W 8 H Smith, Vaurnot 900
w+'~ g;r
S~vs". tt ,fr:.,.1
S:S.ar
ke P ~'~~^'fi~. ° z
~ :s, tz..~ ..x ..;.r
~t ~ ~..n•"` 5..~ ~~$~~a `~s` ~''S'~Ya~:. . fr
CMC BUILDING
Cascade Wing 8 15,870 0.00 16
Cla ncy=s 1,600 0.00 13.3
Theater 4,220 28
College Classrooms 0.00 40
College Office 0.00 4
Theater/Meeting Room 2J 1,387 0.00 11.5
13
Ordinance No. 5, Series of 2008
NV~
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TERRACE WING
Rooms 120 58,069 0.00 705
Retail 5,856 0.00 20
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Retaii ~ 1,099 0.00 4
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PLAZA II
Conference 0.00 35
Retail 925 • 0.00 3
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CASCADE CLUB
Retail 300 0.00 1
Bar & Restaurant 252 0.00 3.5
Office in CMC 828 0.00 3
Wellness Center 1,386 0.00 7
Office in Club 420 0.00 1.4
14
Ordinance No. 5, Series of 2008 '
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LIFTSIDE
(WATERFORD)
Units 27 56
Employee Units 2 1,100 2
TOTALS 27 47,500 58
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Cascade Club Addition
Wellness Center 4,500 225
as~~F~ µ""g'
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Plaza Office** 925 .7
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TOTALS 268 AU 76 DU 239,680 24,598 129 449.9
(includes
2 EHUS) '
"Piaza space has already been counted for a retail parking requirement. The new parking requirement is based on the difference between the retail and
office parking requirements.
"**For the purposes of calculating GRFA for the Cosgriff parcel (Millrace IV), no credits shall be given except for 300 s.f. to be
allowed for each enclosed parking space.
15
Ordinance No. 5, Series of 2008
CHART 2: AREA A
. REQUIRED PARKIIVG
Parking for Completed Projects per Chart 1 Parking Spaces
in 461.9
Cascade Parking Structure
Less 17.5% Mixed-Use Credit -gp.g
Total Required Parking at Build-Out of Area
A in Cascade Structure 381.1
Existing Parking in Cascade Structure 421.0
Required Parking in Cascade Structure at
Build-Out of Area A
With 17.5% mixed-use credit 381.1
Development Plans
Site specific development plans are approved for Area A and Area D. The development
plans for Area A are comprised of those plans submitted by Vail Ventures, Ltd. and
other developers. The development plans for Area D are comprised of those plans
submitted by the Glen Lyon Office Building, a Colorado Partnership. The following
documents comprise the development plan for the SDD as a whole, Waterford,
Cornerstone, Cascade Club Addition Scenario 1 and 2, Millrace IV, and Area D-Glen
Lyon Commercial Site and is not all inclusive:
1. Waterford, Sheet #L-2, dated 11-12-92, Landscape Plan, Dennis Anderson.
2. Waterford; Sheet #1.1, dated 11-13-92, Site/Grading Plan Gwathmey, Pratt,
Schultz.
3. Waterford, Sheet #2.1, dated 11-13-92, Plan Level 38/43' 3", Gwathmey, Pratt,
16
Ordinance No. 5, Series of 2008
Schultz.
4. Waterford, Sheet #2.2, dated 11-13-92, Plan Level 48'-6"/53'-0", Gwathmey,
Pratt, Schultz.
5. Waterford, Sheet #2.3, dated 11-13-92 Plan Level 59'-0:/64'-3" by Gwathmey,
Pratt, Schultz.
6. Waterford, Sheet #2.4, dated 11-4-92, Plan Level 69'-6"/74'-9", Gwathmey,
Pratt, Schultz. •
7. Waterford, Sheet #2.5, dated 11-13-92, Plan Level 80'-0"/85'-3" Gwathmey,
Pratt, Schultz.
8. Waterford, Sheet #2.6, dated 11-13-92, Plan Levei 90'-6" Gwathmey, Pratt,
Schultz.
9. Waterford, Sheet #2.7, dated 11-13-92, Plan Level 101'-0" Gwathmey, Pratt,
Schultz.
10. Waterford, Sheet #2.8, dated 11-13-92, Plan Level 111'-6" Gwathmey, Pratt,
Schultz.
11. Waterford, Sheet #2.9, dated 11-13-92, Plan Level 122'-0" Gwathmey, Pratt,
Schultz.
12. Waterford, Sheet #2.10, dated 12-14-92, Roof Plan All Levels Gwathmey, Pratt,
Schultz. ,
13. Waterford, Sheet #3.1, dated 11-13-92, Elevations Gwathmey, Pratt, Schultz.
' 14. Waterford, Sheet #3.2, dated 11-13-92, Elevations, Gwathmey, Pratt; Schultz.
15. Waterford, Sheet #4.1, dated 11-4-92, Sections Gwathmey, Pratt, Schultz.
16. Waterford, Sheet #4.2, dated 11-4-92, Sections, Gwathmey, Pratt, Schultz.
17. Waterford, Sheet #4.3, dated 11-4-92, Sections, Gwathmey, Pratt, Schultz.
18. Waterford, Sheet #9.1, dated 10-20-92, Unit Plans Gwathmey, Pratt, Schultz.
19. Waterford, Sheet #9.2, dated 10-20-92, Unit Plans, Gwathmey, Pratt, Schultz.
20. Waterford, Sheet #9.3, dated 10-20-92, Unit Plans Gwathmey, Pratt, Schultz.
21. Waterford, Sheet #9.4, dated 10-20-92, Unit Plans, Gwathmey, Pratt, Schultz.
22. Waterford, Sheet #9.5, dated 10-20-92, Unit Plans Gwathmey, Pratt, Schultz.
23. Cascade Club Addition Site Plan, Roma, 10/10/88.
17
Ordinance No. 5, Series of 2008
24. Cascade Club Floor Plan, Roma, 10/10/88.
25. Millrace 111, Sheet #1, dated 5/6/93, Site Plan, Steven James Riden.
26. Millrace III, Sheet #2, dated 4/13/93, Floor Plans for Single Family Residence,
Steven James Riden.
27. Millrace III, Sheet #3, dated 5/6/93, Elevations for Single Family Residence,
Steven James Riden.
28. Millrace III, Sheets #4 and #5, dated 3/20/93, Floor Plans for Duplex Building,
Steven James Riden.
29. Millrace III, Sheets #6 and #7, dated 5/6/93, Elevations for Duplex Building,
Steven James Riden.
30. Millrace 111, Sheet L1, dated 5/6/93, Site/Landscape Rlan, Steven James Riden.
31. Millrace IV, Scenario I, a/k/a Cosgriff Parcel, Site Plan, Arnold Gwathmey Pratt,
10/28/91.
32. Millrace IV, Scenario I, a/k/a Cosgriff Parcel, Elevations Arnold Gwathmey Pratt,
10/22/91.
33. Millrace IV, Scena'rio I, a/k/a Cosgriff Parcel, Floor Plans Arnold Gwathmey Pratt,
10/23/91.
34. Millrace IV, Scenario I, a/k/a Cosgriff Parcel, Landscape Plan, Dennis Anderson
Associates.
35. Cosgriff Parcel, Survey, Alpine Engineering, Inc., 10/31/91 stamped.
36. Survey, a part of Cascade Village, Eagle Valley Engineering; Leland Lechner,
6/8/87.
37. Site Coverage Analysis, Eagle Valley Engineering, 10/10/88.
38. Cascade Village Special Development District Amendment and Environmental
Impact Report: Peter Jamar Associates, Inc., revised 11/22/88.
39. Topographic Map, Inter-IVlountain Engineering, Ltd, 12/1/94
40. Improvement Location Certificate, Eagle Valley Surveying, Inc., 3/2/92
41. The Approved Development Plan for Area A, Westhaven Condominiums,
containing the following Sheets:
18
Ordinance No. 5, Series of 2008
wg. # itle uthor ate
-1.0 itle Sheet orter Architects 03-15-05
-1.1 icinity Map orter Architects 01-31-05
-1.2 GRFA Summary orter Architects 03-15-05
-1.3 , Spring Equinox Sun Shading , orter Architects 01-31-05
-1.4 Summer Solstice Sun Shading orter Architects 01-31-05
-1.5 all Equinox Sun Shading orter Architects 01-31-05
-1.6 inter Solstice Sun Shading orter Architects 01-31-05
-1.7 Site Plan orter Architects 03-15-05
C001 Cover Sheet Ipine Engineering 03-14-05
002 Grading Plan (West Half) lpine Engineering 03-14-05
C003 Grading Plan (East Half) lpine Engineering 03-14-05
C004 Storm Drainage Plan lpine Engineering 03-14-05
C005 Grading and Drainage Details Ipine Engineering 03-14-05
C006 tility Plan lpine Engineering 03-14-05
C007 tility Details lpine Engineering 03-14-05
C008 emolition Plan lpine Engineering 03-14-05
-1 andscape Plan ennis Anderson Assoc. 03-15-05
-2 andscape Plan - Cascade Club ennis Anderson Assoc. 03-15-05
2.0 arking Level Plan orter Architects 03-I S-OS
2.1 irst Floor Plan orter Architects 03-15-05
2.2 Second Level Plan orter Architects 03-15-05
2.3 hird Level Plan orter Architects 03-15-05
2.4 ourth Level Plan orter Architects 03-15-05
2.5 oof Plan orter Architects 03-15-05
3.1 uilding A Elevations orter Architects 03-15-05
3.2 uilding B Elevations orter Architects 03-15-05
4.0 uilding Sections orter Architects 02-14-05
. 4.1 uilding Sections orter Architects 02-14-05
4.2 uilding Sections orter Architects 02-14-05
19
Ordinance No. 5, Series of 2008
42. Approved Development Plan for Area A, Cascade Residences, containing the following
sheets:
wg. # itle uthor ate
-2.20 Second Floor Plan D Architects 01-28-07
-230 hird Floor Plan D Architects 01-28-07
-2.40 ourth Floor Plan RKD Architects 01-28-07
-2.50 ifth Floor Plan D Architects 01-28-07
-3.10 ast and North Building Elevations D Architects 01-28-07
-3.20 West and South Building Elevations ~K-D Architects 01-28-07
* A maximum of 1000 sq. ft. of common area, in addition to the approved plans, may be
added to the Waterford project to allow for compliance with the Uniform Building Code,
Uniform Fire Code and American Disabilities Act. The staff shall review all such
additions to ensure that they are required by such codes.
(deletions are shown in c4riLo 4hrn„Wadditions are shown in bold italics)
43. Approved Development Plan for Area A, Cornerstone Site, containing the
following sheets:
wg. # Title utl:or nte '
-2.00a ite P[an GPSL Architects, P.C. 01-23-08
-2.00b tie Plan GPSL Architects, P.C: 0I-23-08
-2.01 ower Level Parking GPSL Architects, P.C. 0I-23-08
-2. 02 Upper Level Parking - Plaza Level GPSL Architects, P. C. 01-23-08
-2.03 Westhaven Drive Ground Level GPSL Architects, P.C. 0I-23-08
-2.09 Westhaven Drive Level One GPSL Arc/iitects, P.C. 01-23-08
20
Ordinance No. 5, Series of 2008
-2.05 evel Two GPSL Architects, P.C 0I-23-08
-2.06 evel Three GPSL flrchitects, P.C: 01-23-08
-2.07 evel Four GI'SL fflrc{titects, P.C: 0I-23-08
-2.08 evel Five GPSL Architects, P.C 0I-23-08
-2.09 evel Five Loft GPSL Arcliitects, P.C. 01-23-08
-2.I0 oof Plan GPSL Architects, P. C 01-23-08
-3.10 levation: 6d'est @ Lojt Side GPSL Architects, P. C 01-23-08
-3.20 levation: East @ Cascade GPSL Architects, P.C. 0I-23-08
-3.30 levation: North and South GPSL Architects, P.C. 01-23-08
-3.40 levation/Section: East @ Liftside GPSL Ar.chitects, P.C: 01-23-08
Area C, Glen Lyon Primary/Secondary and Single Family'l.ots
1. Building Envelopes for Lots 39-1 and 39-2 per sheet, L-1, prepared by Design
Workshop, Inc., dated 11-9-98.
Area D, Glen Lyon Commercial SBte
The development plan for this area has expired. See Ordinance No. 8, Series of 1998 for
previous requirements.
DeveYopment S4andards
The development standards set out herein are approved by the Town Council. These
standards shall be incorporated into the approved development plan pertinent to each
development area to protect the integrity of the development of SDD No. 4. They are minimum
development standards and shall apply unless more restrictive standards are incorporated in
the approved development plan which is adopted by the Town Council.
Segbacks •
A. Area A, Cascade Village Required setbacks shall be as indicated in each development plan with a minimum
21
Ordinance No. 5, Series of 2008
setback on the periphery of the property (Area A) of not less than twenty feet, with the
exception that the setback requirement adjacent to the existing Cascade parking
structure/athletic club building shall be two feet as approved on February 8, 1982, by the
Planning and Environmental Commission, and with the exception that the setback
requirement of a portion of the Westhaven Condominiums building, as indicated on the
approved development plans referenced in this ordinance, shall be 14 feet. All buildings
shall maintain a 50 foot stream setback from Gore Creek. The Waterford building shall
maintain a minimum 20 foot setback from the north edge of the recreational path along
Gore Creek.
B. Area B, Coldstream Condominiums .
Required setbacks shall be as indicated on the development plan.
C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots
Required setbacks shall be governed by Section 12-6D-7 of the
Primary/Secondary zone district of the Vail Town Code. For single-family Lots 39-1 and
39-2, development shall occur per the approved building envelopes and is subject to the
following:
All future development will be restricted to the area within the building envelopes.
The only development permitted outside the building envelopes shall be
landscaping, driveways (access bridge) and retaining walls associated with
driveway construction. At-grade patios (those within 5' of existing or finished
grade) will be permitted to project beyond the building envelopes not more than
ten feet (10') nor more than one-half (2) the distance between the building
envelope and the property line, or may project not more than five feet (6) nor
more than one-fourth (3) the minimum required dimension between buildings.
D. Area D. Glen Lyon Commercial Site
Required setbacks shall be as indicated on the approved development plans.
Height (deletions are shown in 6trin-eugh/additions are shown in bold italics)
A. For the purposes of SDD iVo. 4 calculations of height, height shall mean the
22
Ordinance No. 5, Series of 2008
distance measured vertically from the existing grade or finished grade (whichever is
more restrictive), at any given point to the top of a flat roof, or mansard roof, or to the
highest ridge line of a sloping roof unless otherwise specified in approved development
plan drawings.
B. Area A, Cascade Village .
1. The maximum height for the Westin Hotel, CMC Learning Center,
Terrace Wing, Plaza Conference Building and Cascade Parking
Structure/Athletic Club is 71 feet.
2. Cornerstone Building: Maximurrr height of -74 99feet.
3. Waterford Building: Maximum height of feet as measured from finished
grade to any portion of the roof along the north elevation shall be 55' (South
Frontage Road), 56' along the west elevation Westhaven Drive, and 65 feet
along the south and east elevation as measured from finished grade.
4. Westhaven Building: A maximum of 55 feet.
5. Millrace III: A maximum of 36 feet.
6. Millrace IV: A maximum of 36 feet.
7. Cascade Club Addition: A maximum of 26 feet.
8. Cascade Entry Tower: A maximum of 36 feet. 9. The remainder of buildings in Area A shall have a maximum height of 48
feet. C. Area B. Coldstream Condominiums
The maximum height shall be 48 feet.
D. Area C. Glen Lyon Primary/Secondary and Single-Family Lots
The maximum height shall be 33 feet for a sloping roof and 30 feet for a flat or
mansard roof.
E. Area D. Glen Lyon Commercial Site
51 % of the roof shall have a height between 32 and 40 feet. 49% of.the roof area
shall have a height under 32 feet. On the perimeter of the building for Area D, height is
measured from finished grade up to any point of the roof. On the interior area of any
building, height is measured from existing grade up to the highest point of the roof.
23
Ordinance No. 5, Series of 2008
Development plan drawings shall constitute the height allowances for Area D.
Site Coverage
Area A: Not more than 45% of the total site area may be covered by buildings .
unless otherwise indicated on the site specific development plans.
Area B: No more than 35% of the total site area shall be covered by buildings,
provided, if any portion of the area is developed as an institutional or
educational center, 45% of the area may be covered unless otherwise
indicated on the site specific development plans.
Area C: No more than 25% of the total site area shall be covered by buildings,
unless the more restrictive standards of Chapter 12-21 of the Vail
Municipal Code apply.
Area D: No more than 37% of the total site area shall be covered by buildings and
the parking structure.
Landscaping
At least the following percentages of the total development area shall be landscaped as
provided in the development plan. This shall include retention of natural landscape, if
appropriate. Areas A and B, fifty percent (50%), and in Areas C and D, sixty percent
(60%), of the area shall be landscaped unless otherwise indicated on the site specific
development plans.
Parking and Loading (deletions are shown in strike /additions are shown in bo/d
italics)
A. Area A, Cascade Village 1. Off-street parking shall be provided in accordance with Chapter 12-10,
Vail Town Code, except that 75% of the required parking in Area A shall be
located within a parking structure or buildings with the exception of Millrace IV,
Scenario I, where 66.6% and the Westhaven Condominiums, where 71 % of
24
Ordinance No. 5, Series of 2008
required parking shall be enclosed in a building. .
2. There shall be a total of 421 spaces in the main Cascade Club parking
structure. A 17.5 percent mixed-use credit per the Town of Vail parking code,
has been applied to the total number of required parking spaces in the Cascade
structure.
3. There shall be a total of 58 on-site parking spaces on the Waterford
building site with a minimum of 75% of the required space located below grade.
No mixed use credit shall be applied to this site.
4. There shall be a minimum of 93 56 enclosed parking spaces located
within the Cornerstone building '
. No mixed use credit has been applied to this lot.
5. The third floor of the Cascade parking structure shall not be used to meet
any parking requirements for accommodation units, transient residential dwelling
units, employee dwelling units or dwelling units.
6. Phasing: All required parking for Cornerstone and WaterFord shall be
located on their respective sites. All required parking for the Cascade Club
Wellness Center Addition Scenario 1 shall be provided in the Cascade parking
structure.
7. Seventy-five percent of the required parking shall be located within the
main building or buildings and hidden from public view from adjoining properties
within a landscaped berm for Millrace III.
8. All loading and delivery shall be located within buildings or as approved in
the development plan.
B. Area B. Coldstream Condominiums
Fifty percent of the required parking shall be located within the main building or
buildings and hidden from public view from adjoining properties within a
landscaped berm.
C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots
25
Ordinance No. 5, Series of 2008
Off-street parking shall be provided in accordance with Chapter 12-10 of the
Municipal Code.
D. Area D, Glen Lyon Commercial Site
1. Once the parking structure is constructed, the parking and access to
Area D shall be managed per the TDA Parking Report, Parking Management
Section, pages 6 and 7, August 10, 1988, and TDA Report, Vail BreweryParking
Analysis Update, dated January 16, 1990, both written by Mr. David Leahy.
2. No loading or delivery of goods shall be allowed on the public right-of-way
along the South Frontage Road adjacent to the Area D development.
3. The owner of the property and brewery management shall prohibit
semi-truck and trailer truck traffic to the Glen Lyon Commercial site. The only
truck loading that shall be allowed to the site shall be vans having a maximum
length of 22 feet.
Recreation Amenities Tax ,4ssessecl
The recreational amenities tax due for the development within SDD No. 4 under Chapter
3.20 shall be assessed at a rate not to exceed fifty cents per square foot of GRFA in Development Area B; and at a rate not to exceed fifteen cents per square foot of GRFA
in Development Area C; and at a rate not to exceed seventy-five cents per square foot
of floor area in Development Area D; and shall be paid in conjunction with each
construction phase prior to the issuance of building permits.
Conservation and Pollution Controls
A. The developer's drainage plan shall include a provision for prevention of pollution
from surface runoff.
B. The developer shall include in the building construction, energy and water
- conservation controls as general technology exists at the time of construction.
C. The number of fireplaces permitted shall be as set forth in the Vail Town Code
as amended.
26
Ordinance No. 5, Series of 2008
D. If fireplaces are provided within the development; they must be heat efficient
through the use of glass enclosures and heat circulating devices as technology exists at
, the time of development.
E. All water features within Devefopment Area A shall have overflow storm drains
per the recommendation of the Environmental Impact Report by Jamar Associates on
Page 34.
F. All parking structures shall have pollution control devices to prevent oil and dirt
from draining into Gore Creek.
G. In Area D, a manhole on the brewery service line shall be provided so that the
Upper Eagle Va{ley Cansolidated Sanitation District may monitor BOD strength.
H. In Area D, the brewery management shall not operate the brewery process
during temperature inversions. It shall be the brewery owner's responsibility to monitor
inversions.
I. A!I trash compactors and trash storage areas shall be completeiy enclosed within
Special Development District 4.
J. Protective measures sha11 be used during construction to prevent soil erosion
into Gore Creek, particularly when construction occurs in Areas A and D.
K. The two employee dwelling units in Area D shall only be allowed to have gas
fireplaces that meet the Town of Vail ordinances governing fireplaces.
. Aciditional Amenuties anc9 ApprovaO Agreements for SpeciaV Developrnerat
District No. 4.
(deletions are shown in ctriLe +tiF,,,,,,~/additions are shown in bold ifalics)
A. The developer shall provide or work with the Town to provide adequate private
transportation services to the owners and guests so as to transport them from
the development to the Village Core area and Lionshead area as outlined in the
approved development plan.
B. Area A, Cascade Village
1. The developer of the Westhaven Condominiums building shall construct
27
Ordinance No. 5, Series of 2008
a sidewalk that begins at the entrance-to the Cascade Club along Westhaven
Drive and extends to the west in front of the Westhaven building to connect with
the recreational path to Donovan Park, as indicated on the approved
development plans referenced in this ordinance. The walk shall be constructed
when a building permit is requested for the Westhaven Condominiums. The
sidewalk shall be part of the building permit plans. The sidewalk shall be
constructed subsequent to the issuance of a building permit and prior to the
issuance of a temporary certificate of occupancy for the Westhaven "
Condominiums.
2. The developer shall provide 100-year floodplain information for the area
adjacent to the Waterford and Cornerstone buildings to the Town of Vail
Community Development Department before building permits are released for
either project.
3 rneFstene
. . ,
C. Area D, Glen Lyon Commercial Site.
The development plan for this area has expired. See Ordinance No. 8, Series of
1998 for previous requ,irements.
Employee Housing
The development of SDD No. 4 will have impacts on available employee housing within
the Upper Eagle Valley area. In order to help meet this additional employee housing
need, the developer(s) of Areas A and D shall provide employee housing. In Area D,
the above referenced employee housing requirement shall be provided on site. For the Westhaven Condominiums site, the employee housing requirement shall be met as set
forth in Condition 3 herein. The developer(s) of Area A shall build a minimum of 3
employee dwelling units within the Cornerstone Building and 2 within the Liftside
(Waterford Building). Each employee unit in the Cornerstone Building shall have a
28
Ordinance No. 5, Series of 2008
minimum square footage of 600 square feet. There shall be a total of 2 employee
dwelling units in the Waterford Building. One shall be a minimum of 300 square feet
and the other a minimum of 800 square feet. The developer of the Westhaven
Condominuims building shall provide 4,400 square feet of employee housing pursuant
to the terms of an agreement reached with the Town of Vail as described in Condition 3.
The developer of Area D shall build 2 employee dwelling units in the Area D east
building per the approved plan for the East Building. In Area D one employee dwelling
unit shall have a minimum GRFA of 795 square feet and the second employee dwelling
unit shall have a minimum G.RFA of 900 square feet. The GRFA and number of
employee units shall not be counted toward allowable density or GRFA for SDD IVo. 4.
. All Employee Housing Units shall be deed restricted per Chapter 12.13, as amended, of
the Vail Town Code prior to issuance of building permits for the respective project.
In Area C, Lots 39-1 and 39-2, shall be required to provide a Type II, Employee Housing
Unit (EHU) per Chapter 12-13 of the Zoning Regulations of at least 500 sq. ft. each, on
each lot. These lots shall not be entitled to the 500 sq. ft. of additional GRFA. The 500
sq. ft. shall be included in the allowable GRFA on these lots. Each lot shall also be
entitled to 300 sq. ft. of garage area credit for the employee housing unit, in addition to
the 600 sq. ft. garage area credit allowed per residence. The driveway width of 12 is
allowed to remain (no increase in driveway width is required) for all allowed/required
dwelling units and employee housing units on these lots.
Turne 92equairements
SDD IVo. 4 shall be governed by the procedures outlined in Section 12-9A of the Town
of Vail Town Code, unless such time requirement is amended herein.
Section 4. If any part, section, subsection,, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would have
29
Ordinance No. 5, Series of 2008
passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof,
regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or
phrases be declared invalid.
Section S. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the
inhabitants thereof.
Section 6. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation that
occurred prior to the effective date hereof, any prosecution commenced, nor any other action or
proceeding as commenced under or by virtue of the provision amended. The amendment of
any provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
Section 7. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall
not be construed to revise any bylaw, order, resolution or ordinance, .or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READIIVG, APPROVED, AIVD ORDERED
PUBLISHED ONCE IN FULL ON FIRST READIIVG this 19th day of February, and a public
hearing for second reading of this Ordinance set for the 4th day of March, 2008, at 6:00 P.M. in
the Council Chambers of the Vail Municipal Building, Vail, Colorado.
Richard D. Cleveland, Nlayor
ATTEST:
Lorelei Donaldson, Town Clerk
30
Ordinance No. 5, Series of 2008
Atgachment C
~01RINERSTONE
CONDOM1LA ~ IUMS
AN AMENDIVIENT TO TOWN OF VAIL SPECIAL DEVELOPIVIENT
DISTRICT #4, AREA A, CASCADE VILLAGE
Owner/Applicant
L-O Westhaven, Inc.
Architect
Gwathmey Pratt Schultz Lindall Architects, P.C.
Civil En ineer
Alpine Engineering, Inc.
Landscape Architeet
Dennis Anderson Associates, Inc.
.Land Planning
Pylman & Associates, Inc.
r"
CORNERSTONE
CONDOMINIUMS
AN AMENDMENT TO TOWN OF VAIL SPECIAL DEVELOPIVIENT
DISTRICT #4, AREA A, CASCADE VILLAGE
r
1L ABLE OF CONTEN11 S
ll.~ In~~oductIlon 1
1.1 Purpose of Report 1 .
200 Cascade VIlllllage ~DD #4 1
2.1 Cascade Village History 1
2•2 Cornerstone Site History , 2
3.0 Proposed Pllan 4
3.1 Project Description 4
3.2 Development Statistics 5
3.3 Utilities 7
3.4 Parking Needs Assessment 7
3.5 Housing g
3.6 1Zental Opportunities g
3.7 Uther Site Issues g
4.0 SpeCIlaIl DeVelop]IIIIleAllt DIlSt]C'Ilct Il~evIlew C]CIlte]CIla 10
5.0 IKey FQatAIlICeS aIllld IFllIlfldllllllllgS 15
5.1 Key Features 15
r~ppendnx
Vicinity 1VIap
Cornerstone Building Matrix
1.0 INTRO?)LTC7CION
1.1 lPurpose of lEZeport
The purpose of this report is to provide information relative to an application for
an amendment to A.rea A of Town of Vail Special Development District # 4,
Cascade Village. The application requests development plan approval for
development of the Cornerstone Condominiums site located within the Cascade
Village Special Development District.
Submittal requirements for a formal Amendment to an SDD are set forth in the
Town of Vail development regulations. This application complies with all of the
submittal requirements as outlined in the Town of Vail SDD Application Form
packet.
2.0 CASCADE VILg,AGIE SDD #4
2.1 Cascade Village History
Cascade Village was approved by the Town of Vail as Special Development
District # 4 in 1976. The overall SDD consists of 97.955 acres and includes four
different components identified by areas.
Area A, known as Cascade Village, includes the Cascade Hotel and conference
facility, the Colorado Mountain College building, the Aria Athletic Club and Spa
and a parking garage to serve all the above listed uses. The Liftside and Millrace
residential complexes, two single family/primary secondary homes and the
Westhaven Condominiums site are also within Area A.
The Cornerstone parcel is located within Area A, on the south side of Westhaven
Drive immediately adjacent to the Cascade Hotel, the Cascade Village chairlift
and the Liftside Condominiums.
A-rea B consists of the 65 unit Coldstream Condominium complEx.
Area C consists of the Glen Lyon neighborhood, which is approved for 104 units
in a single family/primary secondary lot configuration.
Area D is the Glen Lyon Office Building located along the South Frontage Road
on the east edge of the Cascade Village SDD.
Over the course of years following the 1976 approval of the Cascade Village SDD
many of the areas and individual sites have been developed. The Coldstream
1
Condominiums are completed, there is an office building located on Area D and
single family arid primary/secondary homes have been built in the Glen Lyon
Subdivision. The Cascade Village area, Area A of the SDD, is almost completely
built out, with the Cornerstone site representing the last remaining undeveloped
parcel. .
2.2 Coa-nerstone Site l33fistory The Cornerstone site is a tightly defined building envelope located south of
Westhaven Drive in between the Liftside Condominiums and the Cascade Hotel
Terrace Wing and conference facility. The total site area is 0.6977 acres in size.
The site slopes down steeply from Westhaven Drive to the Cascade Hotel Terrace
Wing and chairlift level. The grade at the high point of the Westhaven Drive cul-
de-sac is 8074 feet and the lowest grade at the chairlift plaza is 8047 feet for an
overall grade change of 27 feet across the site. The Cascade Village chairlift is
immediately adjacent to the site. The current public access to the lift is via a
narrow wooden stairway that traverses the Cornerstone site and negotiates the
grade transition from street to chairlift. A public pedestrian easement allows for
this access across the site. A small skier facility building provides ticket office
and public restroom space. The chairlift plaza level of the Cascade Hotel Terrace
Wing includes a ski rental shop and a small amount of retail space to serve
chairlift patrons.
In 1992 the Vail Planning and Environmental Commission (PEC) recommended
development plan approval for the Waterford (Liftside) and Cornerstone
buildings. The PEC approval was forwarded to Town Council and the Town
Council approved the development plan in early 1993.
Construction commenced on the Waterford (Liftside) building in the spring of
1993 while the Cornerstone parcel has remained undeveloped. At some point in
the construction and marketing phase the Waterford building was re-named as the
Liftside Condominiums. The Liftside Condominiums building consists of
twenty-seven (27) wholly owned condominium units with approximately 47,000
square feet of GRFA and two (2) EHU's totaling 1100 square feet.
The development plan approval for the Cornerstone site included 64 Transient
Residential Units of 28,110 square feet of GRFA, three employee units totaling
1800 square feet of GRFA and 11,100 square feet of retaiUcommercial space for a
total building size of 41,010 square feet. The building also was to include 56 on
site parking spaces for the residential component and 37 public spaces for the
retail component.
A Transient Residential Unit (TR) was a crossover condominium/hotel product
specifically created for Cascade Village. The intention was to allow a hotel room
type of product that could be condominiumized. A TR unit was essentially a
slightly enlarged hotel room that included a small kitchen facility. The definition
2
of a Transient Residential Unit limits the room size to a maximum of 645 square 'feet and allows a kitchen area not to exceed 35 square feet. The kitchen area was
required to be designed in such a manner that the kitchen could be locked off in a
closet. The kitchen area was apparently only to be used by the unit owner. The
. 1992 plans for the approved Cornerstone building indicate a six-story building
with an additional below grade parking level. While the plans indicated six
stories of building from the plaza side (south elevation) the Westhaven Street side
(north elevation) appears as a four-story structure due to the grade change of the
site. The lowest level of the building was designed below the existing plaza level
• and contained parking. The plaza level consisted of retail space and the next level
up included parking and three 600 square foot employee housing units. The
Westhaven street level consisted of additional parking and retail space with three
floors of units above. The Cornerstone building ridge in front of the Liftside
building was designed to an elevation of 71 feet above the plaza level.
In order to allow the different parking levels appropriate access and to provide a
physical separation of the public/retail parking from the residential parking there
were two points of vehicular access into the building. A skier passage and
staircase allowed pedestrian access from the street to the chairlift_
The real estate market never embraced the Transient Residential Unit concept or
the retail space and the Cornerstone site did not move into the construction phase
in conjunction with the Liftside Building.
3
3.0 IPROIPOSIED IPlLAN
3.1 ]Project descrnptioan
The current Cornerstone proposal reflects the evolution of Cascade Village as a
hotel and short-term/second home residential neighborhood with a limited amount
of support commercial uses. The demand for additional commercial space and
hotel styic accommodations as ariticipated by the original Cornerstone approval
has failed to gain market support. The current condition of the Cornerstone site,
particularly the skier access staircase and the skier services facilities, is not in
keeping with the level of quality that the Cascade community and guests have
come to expect. This proposal will fill in sidewalk links that are currently
incomplete, will provide for an improved skier courtyard, create an improved lift _
ticket sales plaza, public bathroom areas and public spaces and significantly
improve skier access to the Cascade Village chairlift. The skier portal will
include a covered, heated staircase and a dedicated elevator to provide access
from the street level to the chairlift level.
The building proposal includes twenty-three (23) free market condominium units
and four (4) deed restricted Employee Housing Units. Other than the lift ticket
sales windows at the chairlift level plaza there is no commercial or retail
component to the building. All parking will be located in a two level enclosed
parking garage beneath the building. The residential portion of the building is
designed as two distinct building elements separated by the open skier access
corridor.
Vehicular access to the garage will enter the building at the western edge of the
property. Entering the building at this lower elevation along Westhaven Drive ,
allows access to two full levels of parking beneath the residential portion of the
building. An internal ramp at the west end of the.garage circulates vehicles down
one level below the existing plaza/chairlift level. This lowest level of the building
will include parking and mechanical equipment. The next level up, the plaza
level of the building includes parking, owner ski locker areas, and the skier
services facilities dedicated to the chairlift operations. The skier services facility
includes a three-window ticket sales area, administrative office space for lift ticket
operations and public restrooms. A snowmelt equipped exterior staircase and a
dedicated elevator will provide skier access to this level from Westhaven Drive.
The east wing of the building consists of eight residences on four levels above the
parking garage. Each of the first three levels includes two 1995 square foot units.
The fourth floor of residences includes two 3384 square foot units that include
loft space within the roof area. The roof ridge of this section of the building,
which lies in front of a portion of the Liftside building, has been designed to an
elevation of just under 8119 feet, which is slightly below 71 feet above the plaza
4
level grade. This proposed building height is slightly lower than the Cornerstone
design that was initially approved in 1993, at the same time the Liftside building
was approved for development.
The west wing of the building steps between four and five stories above the
parking garage. The ground level includes the parking ramp, trash facilities , four
Employee Housing Units (EHU's) and one free market unit. The next three floors
each consist of four units of approximately 1995 square feet per unit. The fifth
floor includes 3,112 square feet of loft area for two of the fourth floor units. The
western portion of the building remains at four levels above the garage. The
maximum height of the west wing of the building is 82 feet at the highest point.
This high point is measured from the plaza level to the ridge of the required fire
stair tower. The steep slope of the site and the south side location of the stair
tower combine to create this height situation. Approximately half of the roof
ridge of this portion of the building falls below 71 feet.
Vertical circulation from the parking levels to the residences above is provided by
three elevator/stair tower systems.
Building materials consist of stone and stucco with a metal roof system. The
design provides an upgraded yet complementary material palette to the existing
architecture of Cascade Village. 3.2 Development Statistics
The following information outlines the development statistics specific to the
Cornerstone Condominiums site as proposed and, as appropriate, compares those
to the development statistics for Area A of the Cascade Village SDD as outlined
in Town of Vail Ordinance #11 of 1999. This ordinance has expired and the
development standards outlined in that ordinance do not specifically regulate the
Cornerstone Condominiums site.
Permitted Uses: Multi-Family dwellings
Area A of the Cascade Village SDD, as a mixed use commercial, lodging,
recreation and residential area includes a lengthy list of permitted uses. Multi-
Family dwellings are included within this list.
Conditional Uses: None Other thari Fractional Fee ownership, none of the uses listed as Conditional Uses
in Area A are applicable to the Cornerstone Condominiums site. Fractional Fee
ownership is not contemplated for the site.
5
Accessorv Uses:
1. Home occupations, subject to issuance of a home occupation perrnit in
Accordance with the provisions of Title 12, Zoning Regulations,
Town of Vail Municipal Code.
2. Other uses customarily incidental and accessory to permitted or
conditional uses, and necessary for the operation thereof.
The above listed accessory uses are common to many of the SrJD's and standard
Town of Vail residential zone districts.
Density: Units
. Twenty-three dwelling units and four Employee Housing Units (EHU's)
The original approval of the Cornerstone site included 64 Transient Residential
units. The SDD language includes a 2:1 conversion factor from TR's to dwelling
units. This would translate to 32 dwelling units previously approved for the
Cornerstone site.
Density - GRFA
The Gross Residential Floor Area shall not exceed 52,500, square feet.
, The GRFA for the buildings has been calculated in accordance with Section 13B
of Ordinance 14, Series of 2004. The original GRFA approved for Area A of the
. Cascade Village SDD appears to be 289,145 square feet and the existing build out
information states that the existing GRFA in Area A is currently 272,680 square
feet. This results in less GRFA available than the 1993 approval contemplated.
Cascade Village was originally approved for 35,698 square feet of commercial
space, including 11,100 square feet in the Cornerstone building. As Cascade
Village has developed and matured it has become apparent that this vision of
Cascade Village as a commercial hub will not be viable. Businesses within
Cascade Village have stxuggled to remain successful and some commercial spaces
have been converted into residential uses. There are currently plans to convert
additional portions of the CMC space and the theatre azea to residential use.
GRFA and commercial square footage area issues within Cascade Village will
require some discussion with the Town of Vail. Setbacks
The building setbacks shall be as proposed on the development plan. The
Cornerstone property lines appear. to be designed as a development footprint area.
6
The proposed building lies completely within this envelope. In general, the
setbacks are designed to meet building code clearance requirements.
Height: .
Maximum height of the building will be in accordance with the final architectural
plans.
• Previous development statistics for Area A of the Cascade Village SDD specified a 71-foot maximum height limit for the Cornerstone site.
The east section of the building maintains this same height design as the original
approval.
The west portion of the building has been designed with a variable ridgeline that generally falls below 71 feet in height. A portion of this section of the building
measures up to 82 feet in height.
Site Coverrge:
The site coverage of the building footprint equals 66% of the site.
Landscaping~.
The proposed plan currently proposes 34% percent of the site in landscaping and
paved pedestrian walkways.
Parking and Loading: 56 fully enclosed parking spaces
One hundred percent of the required parking for the proposed development plan is
located within an enclosed parking garage.
3.3 Util'ataes
Water and sanitary sewer mains are located within Westhaven Drive. A sewer
line also runs along the lower level of the. Terrace wing of the Cascade Hotel. Gas, electric, cable television and telephone services are all available at the site.
3.4 ]Parking 1Veeds Assessment
Parking demand for this project has been calculated in accordance with Parking
Schedule B of Chapter 10, Off Street Parking and Loading, of the Town of Vail
Zoning Code:
7
° Residential units between 500-2,000 sq. ft. of GRFA require 2 parking
spaces per unit
° Residential units greater than 2,000 sq. ft. of GRFA require 2.5 parking
spaces per unit
19 units at 500-2,000 sq. ft. GRFA = 38 required parking spaces
4 units greater that 2,000 sq. ft. GRFA = 10 required parking spaces
4 2br. EHU's (less than 2000 sq ft ) = 8 required parking spaces
Total 56 required parking spaces
Parking SummarX
56 spaces provided on site
56 spaces required per Town of Vail Zoning Code
Loading Summuv
1 loading berth shared with Cascade Conference Center
1 loading berth required per Town of Vail Zoning Code.
3.5 Housing
The 1995 ordinance detailing the approved Cornerstone plans required three
Employee Housing Units to total 1800 square feet in area in the approved design
plans.
In this proposed plan the design includes 4 two-bedroom units of approximately
1000 square feet each. The applicant believes that this proposed unit design is
more in keeping with current Town of Vail housing goals than the smaller
dormitory style units that have been discussed in the past. The two bedroom unit
designs should be very attractive to long-term local residents and the location
provides an extremely rare opportunity to provide ski-in ski-out employee
housing.
The current Town of Vail housing code requires a 10% inclusionary requirement
based on the proposed GRFA. The proposed GRFA totals 52,021 square feet.
Ten percent of 52,021 equates to an EHiJ requirement of 5,202 squaze feet. The
proposed on-site housing measures to 3,972 square feet. The remaining 1,230
square feet is proposed as a pay-in-lieu amount. At the 2007 Town of Vail pay-
in-lieu rate this will result in a payment of $291,079.
3.6 Rentall Opportuanities
The Vail Cascade Resort & Spa has a total of 292 rooms. In 2006 the Vail
Cascade Resort & Spa averaged an annual occupancy rate of 61.9%. The hotel
8
only sold out (defined as 98°Io occupancy) 29 out of 365 nights in 2006. There is
no economically justifiable demand to build additional hotel rooms in Cascade
Village at this time.
Vail Cascade Condominiums, an operating division of Vail Cascade Resort &
Spa, provides property management services to all of the condominium
. associations in the immediate neighborhood. Of the 160 condominium units
under management in the Cascade Village neighborhood there are 85 units
actively engaged in the short-term rental program. This equates to just over 50%
of the units in these managed properties. The short-term rental occupancy bf
these units, exclusive of owner use, averaged 28% and provided 6,723 room
nights in 2006. The premium rental rate of these units combined with the 29%
occupancy rate provides a significant economic benefit to the community.
The condominium guest amenity package is equal to the hotel guest package. The
amenity package includes access to the Aria Spa and Athletic Club, use of the
resort shuttle to Lionshead, Vail Village and the grocery stores, an on-call shuttle
service that connects the condominiums with the hotel, ski and boot storage at the
lift, daily housekeeping, room service and use of the hotel pool, hot tubs and
library.
The amenities and economic return make the short-term rental pool an attractive
option for condominium owners. In the Liftside building immediately adjacent
to the Cornerstone site 10 of the 27 units are enrolled in the shart-term rental pool.
The Cornerstone building will also be managed by the Vail Cascade
Condominiums and Cornerstone owners will be encouraged to participate in the
short-term rental program. With the prime lift side location and immediate
proximity to the hotel these residences will be very attractive for short-term
rental.
3.7 Other site issues
The development of the Cornerstone site presents an opportunity to redesign and
remodel the current Westhaven Drive entry and skier drop off area. This area is
currently lazd out in a confusing split lane boulevard design with very little formal
landscaping. '1 here is poor organization to the bus stop and skier drop off area.
The applicant is interested in working with the town to create a new entry design
for this area.
9
4.0 5lP]ECl[A][, DIEVIEILOIPIVglENT DISTIRICT R]EVIIEW ClltITlERIA .
Title 12, Chapter 9 of the Town of Vail Municipal Code provides for the
establishment of Special Development Districts in the Town of Vail. According
to Section 12-9A-1, the purpose of a Special Development District is,
"To encourage flexibility and creativity in the development of land, in order to
promote its most appropriate use; to improve the design character and quality of
the new development within the Town; to facilitate the adequate and economical
provision of streets and utilities; to preserve the natural and scenic features of
open space areas; and to further the overall goals of the community as stated in
the Vail Comprehensive Plan. An approved development plan for a Special
Development District, in conjunction with the properties underlying zone district,
shall establish the requirements for guiding development and uses of property
included in the Special Development District."
The Municipal Code provides nine design criteria, which shall be used as the
principal Criteria in evaluating the merits of the proposed Special Development
District. It shall be the burden of the applicant to demonstrate that submittal
material and the proposed development plan comply with each of the following
standards, or demonstrate that one or more of tliem is not applicable, or that a
practical solution consistent with the public interest has been achieved. The
applicant has addressed each of the nine SDD review criteria below:
A. Design compatilbi?ity and sensitivity to the immediate environflneng,
neighborhood andl adjacent properties re9ative to aa-chiQectura9 design,
scale, bu?k, bui?diaag 9aeighg, bufffer zones, iclentity, charactea-, visuall
flntegrety and oa-ientation.
App?icant response:
The proposed building architecture respects the previous height design for the
portion of the building that falls within the view plane of the Liftside building.
This will ensure that the view impacts to Liftside are consistent with the
expectations created by the initial simultaneous approval of the Cornerstone and
• Liftside buildings.
The open air skier passage to the elevator/staircase allows for an open view to the
mountain from the Westhaven Drive entry into Cascade Village and provides a
dramatic and functional skier access to the chairlift. The three and four story
building elements, as viewed from Westhaven Drive, are consistent with the
urban village design of Cascade Village. The lower level skier plaza will be
10
finished in a high quality manner with a heated snowmelt system and a formal
landscape planting and paver design.
The architectural design utilizes similar exterior materials and expresses a scale
that is compatible with the adjacent buildings. All required parking is located
within an enclosed heated garage.
B. Uses, activity and density which provide a coanpatib?e, efficient and
workab?e relationship with sua-rounding uses and activity.
Applicant a-esponse:
The proposed use of twenty-three residential dwelling units is compatible with the
surrounding uses. Area A of Cascade Village contains residential, lodging,
athletic club and spa, and restaurant uses. The adjacent Liftside building includes
twenty-seven wholly owned units_ The residential and hotel uses are compatible
and the building design and density fits well with the compact village concept of
the area.
C. Comp9iance with parking and loading requirements as outllined in
Title 12, Chapter 10, of the Town of Vai9Municipal Code.
Applicant response:
The parking requirement for the project is 56 parking spaces. The proposed
development plan incorporates a1156 spaces within an enclosed heated garage.
As a strictly residential building the need for loading facilities is only on an
occasional basis. The adjacent Cascade Hotel conference center has a streetside
loading dock immediately adjacent to the building that will be shared by the
Cornerstone building as necessary.
D. Conformaty with the applicab?e e?ements of the Vai9 Comprehensive
]Plan, Town po?icies and Urban Design ]Plan.
App?icant a-esoonse: The goals contained in the Vail Land LJse Plan are to be used as the town
. policy guidelines during the review process of establishing or amending Special
Development Districts. The following policies are relevant to the review of this
proposal:
1. General Growth/Development
11
l.l Vail should continue to grow in a controlled environment,.
maintaining a balance between residential, commercial and
recreational uses to serve both the visitor and the
permanent resident.
1.2 The quality of the environment including air, water, and
other natural resources should be protected as the Town
grows. ,
1.3 The quality of development should be maintained and
upgraded whenever possible.
1.12 Vail should accommodate most of the additional growth in
existing developed areas (infill).
2.1 The community should emphasize its role as a destination
resort while accommodating day visitors.
2.2 The ski area owner, the business community and the Town
leaders should work together closely to make existing
facilities and the Town function more efficiently.
The proposed development plan is in compliance with these applicable elements
of The Vail Land Use Plan.
E. Identifficagnon and migngation off naturall and/or geo?ogic hazards that
aggect ghe property on whnch the speciall devellopareent districg is proposedl.
ADD?icant respouase:
There are no natural and/or geologic hazards, including the Gore Creek
floodplain, that affect the property.
F. Snte pflan, )builldyng design ancl9ocatiora and opeaa space provisioaas
desngnedl to prmduce a functionaIl devellopment respornsnve and sensagive to
anatura? features, vegetatiorn ancl oeeralll aestheggc quallaty of the
comaIImaannty.
AwD?ecant resDonse:
The building design provides a fully functional residential site plan with good _
street access, parking that is visually screened from view and a much improved
12
public chairlift access experience. The design complements the urban nature of
the site. There is very little open space associated with this site and there are no
sensitive riatural features or vegetation issues.
G. A circulation system designed for both vehicfles and pedestrians
addressing on and off-site traffc circulation.
AiDD?icant response:
The proposed plan addresses vehicular and pedestrian circulation, parking and
loading in a positive manner. Vehicles will enter the parking garage at the lowest
point of the road frontage along Westhaven Drive. Two levels of parking with 56
spaces are available to the building. All parking is covered and visually screened
from public view. Loading will be accommodated at the existing streetside
loading zone used by the adjacent conference facility. A sidewalk running the
length of the property along Westhaven Drive will connect the parking garage,
and other residential properties from the west directly to the heated skier access to
the chairlift. This access will accommodate stair and elevator circulation from
street level to the chaulift plaza. This sidewalk will also extend to the east and
connect Liftside and the public bus stop to the skier access. The entire south side
of the building, at the chairlift level, is designed as a landscaped and snowmelt
system equipped pedestrian plaza that links the hotel and conference center to the
chairlift and skier services facilities
H. ]Eunctiona9 amd esthetic landscaping and open space an order to optimize
and presea-ve natural features, recreation, views and furections.
Applicant response:
This site has been heavily disturbed by previous construction of the roadway, the
sunounding buildings and the chairlift. There are no natural features of this site
that are important to preserve. There are however important recreation and
pedestrian functions of this site that are improved and enhanced by this proposed
building and the associated landscape and site improvement plan. The proposed
landscape plan is in full compliance with the intent of this specific review
standard.
1. lPhasing pBan or subdavision pllarn gYaat wi9fl maarntain a workab8e,
. functional arad efficaeaat re?ationship ghroughout the deve?opanent of ghe
specaal development d'asta-ict.
ADDlicant response:
13
~
The project will be constructed in a single phase. A construction management
and staging plan will be submitted for review prior to any request for a building
permit.
14
a
5.0 ]KIEX ]FIEATURIES
5.1 lKey ]E'eatures
This proposed amendment to the Cascade Village Special Development
District features:
° The proposed Cornerstone building will eliminate the existing wooden
skier access staucase and replace this staircase with a heated skier plaza at
the street level that leads to a heated covered staircase and a dedicated
skier elevator. The skier plaza at the chairlift level is also paved and
heated.
0 A much irnproved skier services facility including lift ticket sales
windows, administration space and public bathrooms.
° A development plan that consists of uses and densities that fit well within
the confines of a small and constrained development site.
° An architectural design and scale that fits well within the context of the
existing neighborhood.
° A redesign and expansion of the previous employee-housing requirement
in a manner that allows for the creation of larger housing units that are in
line with current Town of Vail housing goals. These two bedroom units
are suitable for long-term ownership and occupancy and are a significant
upgrade from the previously contemplated dormitory style unit.
15
.
0
PLANNVNG AND ER!!l9RONRfiENTAL ~OMRfiESS6ON
Febo-uary 11, 2008 1:00 pm
TOlfilR! CO1.9NCB~ CHAMBlCRS / PQ.DBLBC W[ELCORfiE
75 S. FPOn$age Road = Vau9, CoVoradlo, 81657
MEMBERS PRESEfVT MEMBERS ABSEfVT
Anne Gunnion Michael Kurz
Rollie Kjesbo
Bill Pierce
David Viele Scott Proper .
Susie Tjossem
5 attauovaages
1. Report to the Planning and Environmental Commission of an administrative action approving a
request for a minor amendment to SDD No. 22, Grand Traverse, pursuant to Section 12-9A-10,
Amendment Procedures, Vail Town Code, modifying the allowable roofing types for the District,
located at 1402-1428 Moraine Drive and 1450, 1500, 1550, 1600, 1650, 1700, 1750, 1800, 1850
Lions Ridge Loop and /Lots 1-24, Dauphinais/Moseley Subdivision Filing 1, and setting forth
details in regard thereto. (PEC080001)
Applicant: Pat Dauphinais, President of Grand Traverse H.O.A.
Planner: Rachel Friede
ACTION: No actioov taken
Rachel Friede made a presentation per the staff letter.
There was no public comment.
The Commissioners had no questions or comments.
20munantes
2. A request for a final recommendation to the Vail Town Council, to allow for Special Business
Promotion Permits, and setting forth details in regard thereto. (PEC070073)
Applicant: Town of Vail
Planner: Rachel Friede
ACTVOR1: ReCOY'VEmeO'EQIIat90B7 O~ appQ'ObaO
MOT8ON: Kjesb0 SECOND: K4A0'z VOTE: 7-0-0
Rachel Friede made a presentation per the staff memorandum.
Sybil Navas,. Special Events Coordinator, and Kelly McDonald, Economic Development
Manager, provided the Commission with further detail about the proposed permits. Kelly
McDonald noted that input was received from the VCBA, CSE, VEAC and the general business
community, all of which was incorporated into the proposal.
Commissioner Pierce questioned how the permits would be administered. •
Sybil Navas explained that the Event Review Committee would review and manage the permits
to prevent conflicts with other events.
Page 1
mCommissioner Tjossem noted concerns about limiting the total number of events in a given area
of tawn based upon a concern that only the aggressive or savvy merchants would be allowed an
event and late coming businesses would be prevented from obtaining a permit.
Rachel Friede explained the rationale for the proposal and noted that Staff anticipated revisiting
this issue after one year of project implementation.
Commissioner Tjossem asked if multiple businesses could partner to promote a single event.
Rachel Friede explained that such a scenario would be accommodated through a regular Special
Event Permit.
30 Pminutes
3. A request 'for a final recommendation to the Vail Town Council, pursuant to Section 12-3-7,
Amendment, Vail Town Code, for a prescribed regulations amendment to Chapters 12-23,
Commercial Linkage and 12-24, Inclusionary Zoning, Vail Town Code, to establish standards
and criteria related to mitigating employee housing requirements, and setting forth details in
regard thereto. (PEC070075)
Applicant: Town of Vail
Staff/Planner: Nina Timm and Bill Gibson
ACTION: Tableci $o next meeting
MO'TION: Kjesbo SECOND: !/iele VOTE: 7-0-0
Bill Gibson made a brief introduction to the item.
Nina Timm, Housing Coordinator, made a presentation to the Commission based on the
memorandum.
George Ruther, Director of Community Development, further explained why the proposed text
amendments were being presented. He said that prioritizing methods of mitigation was
requested by the PEC and Town Council.
Commissioner Viele asked if the requirement would be for 100% on-site mitigation of the current
requirement or for 100% of the employees generated.
IVina Timm answered that the 100% would be 100% of the existing requirement of 20% of
employees generated for commercial linkage and 10% of Inclusionary.
George Ruther further clarified that not all projects would require on-site mitigation. Only hose
defined as new development or re-devlopment.
Commissioner Viele asked if projects that are already in the works had been assessed a housing
requirement.
Nina Timm answered that the projections are for future developments.
Commissioner Proper asked why a unit of three or more bedrooms would only count for 3.5
employees maximum.
Nina Timm responded that this was done so that a unit would not have a lot of tiny bedrooms to
offset the requirement. She added that there was an effect of diminishing effectiveness in the
number of employees actually housed in large dwelling units.
Commissioner Proper asked if this will cause people to not build more than 3 bedroom units.
Page 2
Nina Timm stated it was likely those units would not be built. George Ruther clarified that
dormitory style units could also be built.
Commissioner Tjossem asked whether this would inhibit units from being built that are geared
towards families. George Ruther stated that Staff will respond. with reviewing the requirements and making some
changes if necessary.
Commissioner Tjossem asked if developers are given incentives today to provide all the
employee housing is on-site.
Nina Timm clarified that there is no incentive.
Commissioner Tjossem suggested that if developers built more employee housing than required
by the regulation, they should be given incentives including more GRFA, height, etc.
Commissioner Proper asked why developers are shouldering the burden. George Ruther said this is not to provide housing that we already lack. The developers are
required to mitigate for only a portion of new employees generated. He added further that it is a
responsibility of everyone to provide housing.
Commissioner Proper did not understand why generation of employee housing is a negative. He
asked why it was the government's obligation to solve this problem instead of the free market
taking over and solving the problem. He said this is popular because the tyrannical majority of
the Town has viewed this as a solution.
Ron Byrne, resident and owner Ron Byrnes and Associates, involved in development and real
estate, asked if the deed restricted units have required pricing schemes.
Nina Timm responded that deed restricted units under this program do not have price
appreciation caps. The can be sold for whatever the market will bear.
Peter Knobel, resident and developer of Solaris, stated that there are long and short term issues.
He stated that businesses need to pay employees more money. He added that within the core
of vail Village it does not make sense to have employee housing on-site. Under a proposal, the
developer should have a penalty when they create housing outside of the property. He said we
need to look at the best way to create new housing. He stated that developers need incentives.
He said he owns units in the Matterhorn neighborhood and if given incentives, he would add
employee housing.
Ron Byrne said that he wanted to put EHUs within regular residences. However, this did not
work very well. He said that with limited numbers of residential properties in town, developers
should be given the opporturiity to utilize town owned property for employee units.
Jim Lamont, representing the Vail Village Homeowners Association, said that there should be a
master plan that shows where to put all of the employee housing. He said incentives are
necessary when requiring EHUs on site. He said there are certain neighborhoods have different
rates of change, and there should be more master planning of the community to understand
where the shock absorbers for new growrth can occur. I think we better get with that very rapidly
because we've decided that the first tier of building lots is eight stories or higher. Beyond that, it
doesn't sound like people are thrilled with bigger buildings, although we'll see where Chamonix
Page 3
~
goes. He said that if we cannot put the employee housing within the town, there should be an
allowance to put housing outside of the town of Vail. He said mass transit and parking are also
missing from this plan, as there are advantages to building housing outside the community and
there is a need to get people on mass transit or provide parking.
Peter Knobel said that giving an opportunity to build down valley will cause workers to stay down
valley. Commissioner Pierce said that this commission was concerned the ordinance was too quickly
crafted and that it is reasonable for 30% to be in Vail and 70% elsewhere. He said that it should
be tax based in order to place the burden on everyone. He said there should be prioritization of
methods, and not necessarily a requirement for all on-site units. He also said that there should
be a higherarchy of value to the community. . George Ruther asked for clarification. He stated that his understanding of Commissioner Pierce's
comments is that Staff is to develop criteria or standards that establish tiers of "disincentives" to
be applied to a development that does not provide on-site mitigation.
Commissioner Viele stated that he believes that regulations are fundamentally a growth control
measure; he is not in favor of growth control. Continued development and the housing of
employees will produce more people. He explained his view of subsidizing the development of
employee housing within a housing (residential) development project. He believes the current
mitigation methods are counter intuitive; that if the Town really wants to solve the housing issue,
it should create a mitigation bank to be used strategically to incentivize and partner with
developers to make it more attractive to them. Any new criteria established or adopted should
be linked to choice of inethod. Businesses should share equally (and the Town should
encourage with "carrots") the burden of providing housing and paying a living wage.
Commissioner Proper, referencing page 3 of the memorandum, asked for clarification regarding
praposed establishment of "Off-site Mitigation Banking" regulations. He added that he
fundamentally objected to the Town's approach (to date) on addressing employee housing
mitigation. He further added that onsite units should be allowed to be smaller than units in other
parts of town. He also said the Town should use the fee in lieu to buy down units throughout the
town.
Ccrmmissioner Kjesbo said that requiring the units on-site will slow down the economy. He
added that he would like to see disincentives for certain mitigation.
Commissioner Gunion said the policy should emphasize giving incentives to those who have
best options. She added that the PEC should be able to review plans for EHUs outside of Vail if
it is a good plan. Developer can be very creative and allowing for the PEC to review a proposal
that may not conform exactly to the five identified mitigation methods would allow for that
creativity possibly achieve solutions not conceived of currently.
Commissioner Kurz said that flexibility ought to be allowed. There should be general guidance
on units. He said that he is unsure of the PEC role with regard to EHUs. He said if developers
are enlightened and have solutions, they should be able to propose out of the box ideas. He
said that the pay-in-lieu should be used for a number of different programs where the Town
partners with people to use the money to create deed restrictions.
Commissioner Tjossem said that flexibility and great ideas. She asked staff to come back with
plans on how to get employees in and to town. Flexibility and creativity are needed. .
Page 4
Peter Knobel stated that developers need to know the rules, whatever they may be so that they
can pay reasonable prices for property.
Ron Byrne said that there needs to be rules in order to create financial models and get financing.
He is encouraging PEC to look at all the different options. He said that adding a little bit of .
GRFA throughout the Town will not be noticed if done right.
Commissioner Pierce summarized that the PEC wants a longer range plan for housing. He
added that predictability is of key im.portance. It needs to be clear as to what is required.
Employee Housing Plans need to be submitted with an application so that the plan is understood
from the beginning of the project. He also said prioritization of types of housing provided should
occur.
5 oUauuva.o$es
4. A request for a final review of variance from Section 12-6C-5, Setbacks, and Section 12-6C-11,
Parking, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for a front and side
. setback encroachment and to reduce the required on site parking to facilitate construction of an
addition, located at 3035 Booth Falls Road/Lot 12, Block 1, Vail Village 13th Filing, and setting
forth details in regard thereto. (PEC0870002)
Applicant: John and Katherine Adair, represented by Pure Design Studio
Planner: Bill Gibson
~CTVON: TabVe to February 25, 2008
MOYVON: Kyesbo. SECOND: !lieVe VOTE: 7-0-0
5. A request for a work session to review an amended final plat, pursuant to Chapter 13-12,
Exemption Plat Review Procedures, Vail Town Code, to amend a platted building envelope,
located at 1326 Spraddle Creek Road/Lot 14, Spraddle Creek Estates, and setting forth details in
regard thereto. (PEC070069)
Applicant: Ron Oehl, represented by Berglund Architects
Planner: Nicole Peterson
~CT0ON: Wuthdrawn
6. Approval of January 28, 2008 minutes
RflOTVON: Kjesfoo SIECOND: !lseee !lOTE: 7-0-0
7. Information Update
8. Adjournment
MOT'VON: Kjeslbo SECOND. Kurz VOTE: 7=0-0
The applications and information about the proposals are available for public inspection during regufar
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the pub{ic hearing in the
Town of Vail Community Development Department. Please call (970) 479-2138 for additional
information.
Sign language interpretation is available upon request with 24-hour notification. Please call (970)
479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published February 8, 2008, in the Vail Daily.
Page 5
q
t
DE59GR9 RE!lBEW BOARD AGENDA
*ViAl Pl?BLVC RflEET9RIG
~'e~iu~aaaa~ ~6, 2008
~~Councaa Chambers
75 S. Fron$age Roadl - !laB9, CoBoa~ado, 89657
PRO.DECT ORBENT'ATEON 1:00pm
MERflBERS PRESENT MEMBERS ABSERlT
Mike Dantas Pete Dunning
Brian Gillette
Tom DuBois
Libby Plante
SETE !lIS9'TS 2:00puvu
1. Adair Residences - 3035 Booth Falls Road
2. Horton Residence - 4284 Columbine Dr.
3. Cook Residence - 1537 Spring Hill Lane
4. Cornerstone Building - 1276 Westhaven Dr.
Driver: Warren
P4.9BL0C B-91EAR9N~'s - TOlil9N CO19NC1L CB-VAMBERS 3:00pm
1. Ritz-Carlton Residences DRB070284 / 10 minutes Warren
Final review for a change to the approved plans (faCade materials and color)
728 W. Lionshead Circle/Lot 2, West Day Subdivision
Applicant: Vail Resorts Development. Company
ACT0ON: ~ppPOb~d
MOTBON: DuBoes SECOND: C9aBette !lOTE: 4-0-0 ,
2. Cook Residence DRB080007 / 15 minutes iVicole
Conceptual review for new construction (single-family)
1537 Spring Hill Lane/Lot 13, Block 3, Vail Valley 1St Filing
Applicant: Mr. and Mrs. Cook, represented by Turnipseed Architects
ACTVON: ConceptuaV no vo$e
3. Horton Residence DRB080008 / 15 minutes Rachel
Conceptual review for new construction (single-family)
4284 Columbine Dr./Tract D, Streamside Duplexes
Applicant: Horton Family Trust, represented by K.H. Webb Architects P.C. ,
ACTVON: Concep4ua9 no voge
4. Adair Residences DRB080016 / 15 minutes Bilt
Conceptual review for an addition (bedroom/garage)
3035 Booth Falls Road/Lot 12, Block 3, Vail Village 13th Filing
Applicant: John & Katherine Adair, represented by Pure Design Studio
Page 1
}
AC'TION: T'abled to Februaay 20, 2008
MOTION: DuBois SECOND: Gilette VOTE: 4-0°0
5. L-O Westhaven, Inc. (Cornerstone Building) DRB080024 / 45 minutes Scot
Conceptual review for new construction
1276 Westhaven-Dr./Lot G-2, Cascade Village, Area `A' ,
Applicant: Destination Hotels & Resorts, Inc., represented by Rick Pylman
AC'TION: Conceptual no vote
Sta$f Approvais
Jaffe Residence DRB070713 Bill
Final review for a change to the approved plans (crawl space/exterior)
789 Patato Patch/Lot 23, Block 1, Vail Potato Patch
Applicant: Tom Jaffe, represented by Kurt Segerberg '
Dayton Residence DR6070714 Bill
Final review for a change to the approved plans (windows)
344 Beaver Dam Road/Lot 10, Block 2 Vail Village Filing 2
Applicant: John Dayton, represented by Mille Aldrich
Breakaway West DRB070731 Bill
Final review for a minor alteration (exterior walls/deck rails)
993 Lions Ridge Loop/Lot B3, Block 13, Breakaway West Condos
Applicant: TRD Architects
One Track Mind DRB070715 Bill
Final review for a new sign
610 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3 .
Applicant: Joseph A. Walker North Face DR6070716 Bill
Final review for a new sign
610 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3
Applicant: Joseph A. Walker
Landmark DRB070710 Bill
Final review of a change to the approved plans (exterior changes)
610 W. Lionshead Cr./Lot 1, Block 1, Vail Lionshead Filing 3
Applicant: Landmark Condominium Assoc., represented by Fritzlen Pierce Architects
Langegger Residence DR6070720 Bill
Final review for a change to the approved plans (garage)
3807 Lupine Drive/Lot 3, Bighorn Subdivision 2"d Addition
Applicant: Pepi and Hanna Langegger
' Bock Residence DRB080006 Warren
FinaB review for an addition (bedroom)
1700 Lionsridge Loop/Lot 18, Dauphinais/Mosely Filing 1
Applicant: Pat Dauphinais
Page 2
!
McHugh Residence DRB080014 Rachel Final review for an addition (living room)
4014 Bighorn Road/Lot 1, Gore Creek Park
Applicant: Joe & Brenda McHugh, represented by Bill Joseph & Associates Inc.
Price Residence DRB080004 Nicole
Final review for an addition (dormer/windows)
975 Fairway Ct./Lot 3, Vail Village 10t' Filing
Applicant: Vest Holdings, Inc., represented by Saundra Spaeh
Pattison Residence DRB080005 Warren
Final review for a change to the approved plans (windows)
5106 Black Gore Dr./Lot 1, Block 1, Gore Creek Subdivision
Applicant: Michael Suman, Architect
Moncrief Residence DRB080023 Rachel
Final review for an addition (basement finish)
4788 Meadow Lane/Lot 4, Block 7, Bighorn Subdivision 5th Filing .
Applicant: Bomer Carpentry & Trade Services
The applications and information about the proposals are available for public inspection during regular office _
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
. Page 3
/
Town. of Va'll
Art J'n Publl'c Places
2007
0 0 .
Year in Review
A_Y:I'P.I3o~irci
f`11111P.Boaj•cl Menibeg-s 2007 rll,ei•nis:
JGII MaSOII chairman 7007
Bc11'ble CI1.l'IS10p11eC vice ch:iirman 2008
l3 i f l Rey i -ii,.ti,ce 2040
Doe L-3rowning 2009
Susan UI'alllp1011 2008
Pam 1-lopkins 2010
1,1111 I.osa 2008
Nancy Sweeney 2008
Tum Dul3ois DR«
Ma1'gil.l'el ROgGI'S "I'own Council
*ln 2007 lhere were eight applications For three AIPP l3oard vacancics
1d
a~
TOWN OF YAIL
1309 vail Valley Drive Art in Public Places
vail, Colorado 81657
970-479-2344
Fax: 970-479-2166
A1Y°t IlIl1l PtlflblIl(~ ~la(Ces
YeallIC I1I111 ~e-vI1ewy 2007
The Town of Vail Art in Public Places prograin would like to familiarize you with its
strategic direction and recent accomplishments. Thanks to the support of the Town
Council, AIPP has been able to initiate projects that have brought national and
international attention to Vail. AIPP created opportunities for families to participate in
sculpture workshops, meet artists and even take nighttime art tours. Colorado is a state
with an abundance of artists. AIPP's summer walking tours put emphasis on the strong
presence of Colorado artists in the fiown's art collection. With AIPP's help a private
developer, Vail Resorts, is erecting a sculptural tribute to Vail's Olympians.
Bighorn Playground was completed in 2007. Artist, Patrick Marold worked as part of the
design team and suggested that play structures mimic the willows found in adjacent
wetlands. The result is a one-of-a-kind playground with an environmental themc. All
major play components were constructed from beetle-kill pine. The sculpture titled
Boa.elder of Harads , also in the playground, is a lasting record Vail's children at the time
the playground was renovated. Handprints coIlected by the artist at schools, community
picnic's and day care centers were sandblasted into a granite boulder.
To add to the enjoyment of summers in Vail, AIPP organizes an annual exhibition in Ford
Park. Colorado artist Dan Ostermiller, who creates large scale bronze animals, was
featured in 2007. A guest book placed at the site recorded visitor's impressions of the
sculptures, often in foreign languages. Throughout the summer, Bill Rey conducted a
number of well attended informative lectures about the life and work of Ostermiller.
In 2007 AIPP expanded its fundraising efforts. Funds were raised to offset the cost of the
summer exhibition and the Windmill Project. Steve Virosteck made a donation of $50,000
for public art. In addition to cash, public relations firms donated their services, people
donated the use of condominiums and the Vail Daily upgraded the size of advertisements
at no additional cost to the town. AIPP continues to sell manhole covers and jewelry to
raise money for the program.
Beginning in May 2007, Vazl began charging to lease space for outdoor display of
sculptures. The program generated $7000. AIPP used a portion of the money to advertise
bi-weekly public art walking tours and produce a guide to the collection. The tours were
an opportunity to make people aware of sculptures in the lease program. In 2008, AIPP is
partnering with local galleries for the first time to conduct guided tours throughout the
winter.
With the continued support of the Town Council, the Art in Public Places program looks
forward to serving the community with art, exhibitions and events well into the future.
~ Q ltECYCLED I'APER
r~IN" BOA I'CI
A?.ll'P Boaa•d l!!llenabeg•s 2007 "?,eo-ms:
:len Nlason chairman 2007
QaTblt; Clll'1St0phCf vicc chairman 200S
I3111 Rey ri,,i„ce 2010
Doe Brownin~ 2009
susan :rran,pYon 2008
Pam (opkins 2010
^fiili Losa 2008
Nancy Sweeney 2008
Tom Dul3ois DtzB
N!Ta1'ga 1'C1 .R04.~,TC1'S "rown Council
*fn 2007 there were eioht ,ipplications Ibr thrce AI.I'P l3oard vacancies
1~~
TOI~VN OF UAIL
1309 Nuil Va//ey Drive Art rn Pt.rb/ic /'lace.c
!/ail, Coloi'ndo 81657
9 70-479-2344
l1'a,r: 970-479-2/ 6h
AIL t Iln PbIlblIlQ° PlacCQ',S
YeaAIl° I1Il11 RQ',vIlQ:wy 2007
"I'he lbwn of Vail Art in 1'uUlic 1'laces progranl would lilce to familiarizc you Nvith its
slrategic clireclion and recent aCCOI11pI1SI1ri1CT1CS. Thanl:s lo the support of the Towm
Council, AIPP has been able to initiate projects that have brought national and
international attention to Vail. AIPP created opportunities for families to participate in
sculplure worl:shops, meet artists and even tal:e nighttime art tours. Colorado is a state
with an abundance of artists. AIPP's summcr wallcing tours put emphasis on the sirong
prescnce of Colorado artists in the town's art collection. With AIPI''s help a private
developei•, Vail 1Zesorts, is erecting a sculplural tributc to Vail's Olympians.
13ighorn Playground was completed in 2007. flrlist, Patricl: Marolci worl:ed as parl of the
design team and suggested lhat play structui•es inimic the willows found in adjacenl
wetlLlIlC1S. The result is a one-of-a-Icind playground with an environmental theme. All
major play components were constructed from bectle-lcill pine. The sculpture titled
Boulcler of Ilands , also in the playground, is a lasting record Vail's children at the time
the playgrouncl was renovated. I-Iandprinls collected by the artist at schools, community
picnic's and day care centers were sandblasted into a granite Uoulder.
1'o add to the enjoyment of summers in Vnil, AIPP organires an annual exhiUition in I'oi•d
Parl:. Colorado artist Dan Ostermiller, who creates large scale bronie animals, was
f(;aLU1'L(l 111 2007. A gucst book placed at lhe site recorded visitor's impressions of ihe
SCUlptLll'(;S, oflen in forcigii laI1bTUag(',S. 'I'IltOllgIlOlll 1hG SUI71ril(;t, 8111 R('y COIIdUCl(',CI a
number of well attended informative lectures about the life and worlc of Oslermiller.
In 2007AIPP expancled its fundraising ei'forts. Funds were raised to offset lhe cost of the
summer exhibition and the Windmill I'roject. Steve Virosteclc made a donation of $50,000
for public arl. In addidon to cash, public relations firms donated their services, people
donated the use of condominiums and lhe Vai] llaily upgraded the size of advertisements
al no additional cost lo the town. AIPI' continucs to sell manhole covers alld jewcliy to
raisc money for the program.
13eginniilg in May 2007, Vail Ue~;an charging to leasc space for outdoor display o[
sculptures. '1'he program generatcd $7000. AIPY usecl a portion of the money to adverfise
bi-wecl:ly public art wall:ing tours and produce a guide to the collection. 'Thc taurs were
an opportunity to make people aware of sculpture:s in the lease program. In 2008, AIPP is
partnering with local galleries for the first time to conduct guided tours throughoul the
winter.
With the continucd support of the Towm Council, Lhe Art in 1'ublic Places program lool:s
forward to serving the community with art, exhibitions and events well into the future.
~ Q liF,C'YCLI:'U I'A!'F.7t
Ai-t in Public Places Strategic Direction
Goal
Tal:e the N'isual Arts in Vail to the Nest 1Level
Actions
ll'tu-cllase one piece of hibh quality ai•t each yeae•
1Pi-onlote cultui•al toui•ism in Nlail by stabiiig an annual event that Nvill atti•act national and iiltel•national
VISItOI'S.
Administrative process foi• AVPP involvenient in pp•ivate projects
4
Afl•t in Public E'laces Sti•ate2ic Dii•ection
Goal
Tal:e the Visual Arts in Vail to the Nelt 1Leve1
Actions
Purchase one piece of high quality ag-t each yea8•
P?-omote cultui•al toui•ism in Vail by stabing an annual event that will attY-act national and intei•nationai
visitors.
AdministY-ative process for f~R PP involvement in private pa•ojects .
4
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Eveiits ~
FOR IMNiEDIATE RELEASE .
September 19, 2007
Contact: Leslie Fordham , 479-2344
Art in Public Places Coordinator
VAIL PUBLIC ART VVALKING TOURS FINISH THIS SUMDAY
y:~ART
GU1Cl~d WGfh{If1g TGl;i':
dor SCUf !fJk6Ure l:oI~ I~eC}Ii}1-1 ,`4~ Y~ ~
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ry Inierrni;lic;~~ - 47 0 - 316 ~1863
~ , 44 participants/ 5 weeksl rain and shine!
~':e4r,nic~~ ,J i:~l an f'nn11r. {ic;es ~ u•~atie.. fin':ui~.GUth }~ff$I;~~
6
Events
Summeg• of Sculptui•e
8th Annual Summep- Art Exhibition in Foe-cl Parl:
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A 1 1 iril~'37h~~ {t i r.~ ! ~ tj ~ r 4i~ !T rYy r,1 . y~~ ~~Q~ 1~~n.r s '-r:
Bill Rey `s lunchtime talk on the sculpttue of Dan Ostermiller Priscilla Uy Dan Ostermiller
7
Outreach
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""^'~^^~~tis It ~~t~ r~ , f a~ft~~,~ A~-§` f~r i$ r.f 1+ t. s ar. 1~ ry~ ~.Y~,{' `q'st~Y'?a Y}~bFt q J1~rh, A
2"
te:-:'.`.._.i_`r~.:
Sculpture \Vnrkshop, VaiI Libi:uyJ.4rtist, at Vail Mountain SchooV Lion sculpture installed at Ghildrcn's Garden oC LeaminJPublic Ait \Valking TourlOldenbure drnr+t~~s book to Vaii Lihiary.
~
Fundraising
Cash In-IKind
2007 $14,500 Sll0,000
2008 Sll Il,100* $3,600
*Does not include S50,000 from Triumpli Dcvelopment
9
i'r•o j ects ~
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- Bighorn Playground ~
- Meadow Drive Entiy Feature
- The Windmill Pi-oject
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10
Pi•ivate Development
Ap•i•nbelle, Solai•is, Front Door,The Willows, Vail Plaza Hotel, ll'Obill`tIy Tlie Ritz, Timbei•line Roost
Rams-horn, Coe-nee-stone
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Triumph «'interfest, Verdlnt Meadows by Lawrence Argent and
Scott Rella
Vail Resorts, Tribute to Vail Olympiails bv Gaif
Fol%veli
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Timberliile Roost; [3us Shelter, Uv Karl Krueger
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Acquisitions and Donations
In 2007 AIPP acquired five neNv sculptures by purchase or donation. ~
.
Currently in front of The Roost, AIPP reconunends
relocating the sculpture behind Vail Library, near Gore Creek.
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Ivlerniaid by Suzanne Winter
Bronze and Stone
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,
12
Acquisitions and Donations
AIPP approved the proposed donation of Rc:sru•f•ectiirr t/re Motr•irn•ch to die town.
The sculpture was in die 2004 Ford Park Swnmer Eshibition.
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Dr. Richard Whitehill's donation otfer was declin-ed by the Board. The
sculpturc appeared to have a number of sharp edges that would be haiz-
3
ardous to the public.
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Resurrc:cting the ~4an•iarch hy Pard I~~lorrison .7t'~t,.~f+~``'`
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Dobson Arena
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Oriiiinaf Price: S15,000 _
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Cost: Donated
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Untitled by Dr Richard \Vhitehill
13
Acquisitions and Donations
The Town of Vail acquired three sculptures in 2007.
All tlu-ee had been part of a Ford Park Surnmer Exhibition.
AIPP negotiated discounts up to 80% off the oriviinal askiilg pi-ice.
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~ ~4, Srat Rock hy Robcrt Tully
Vail Villagc, TRC ste s a~rv ~ H yt Ford Park
Ori~~inal Pi-ice: ~7.~( 0 Orit~inal Pi-ice: 55,000
~ ~r r tL. nx ~a'~ i ttl ~ sr}~5i ~ i f ts t~ Purchase Pi-ice: 54,200 P,~'~,~~' Purchnse Plice: 51,500
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Endless Possibilities by Gordon Westerbcrg
East Vail, Booth Crcck
Ori-ginal Pi-ice: $I0,000
Purchasc Pi-ice: $2,000
14
Street Fwrniture
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Benches, Ti-ash Cans, Bike Racks
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AIPP converts to Bear-ProoT
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Art-full bike racks
15
Conservation
Regulai• Mainteiiance of all bronze sculptures 1
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"S~$M
l~t}1 ~~Iountain Division n~lemorial lfx3
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Children's roiintain
16
I'roiects
2008 Projects and Events
Tt•iump}i Wintei•fest
Heavy Metal "'eelcend
Red Sandstone Playgi•ound
Winteg- WaYlcing Toui•s with Vail Gatleg•ies
MeacYow Drive lEntt•y Featufl•e .
lFoi•d IPai-k Sunimer IExhibition
Betty 1Ford Alpine Gardens 20th Annivep•sai•y
Teva Mountain Games
Sumineg• Public Ai•t «'alkingToug•s
Private Development
Temporary f1i•t and Donations
Fundi•aising
17
AIPP 2008 Budget- Proposed
Jan 1, 2008 - Dec 31, 2008
2007 2008
Revenue
Operating fund $66,000 $66,388
RETT 75,000 75,000
Actual and estimated manhole cover income 12,772 8,000
Windmill Project fundraising 14,065
Olfier fundraising 1,200 1,200
Roli forward from previous years 159,073
Temporary Art Program 7,000
Total funds available $335,110 $150,588
Expenses
Salaries $35,745 $35,745
E3enefits 13,500 13,500
Board operating expenses and supplies 1,300 1,000
Brochure delivery 1,500
Professional development 1,800 920
Professional fees for new board initiatives 2,500
Cell phone usage 600 500
Maintenance, all bronze, transformers 10,000 7,670
Renovate Exuberance 17,500
Web site developmenUmaintenance 3,024
Public arl brochures 5,000
Public art signage for VV/LH/Parks 5,000
Suminer event or speaker 2,000
Ford Park Temporary Art Exhibition 7,165 7,000
Art Symposium 12,335
Coloring Book Update and Prinling 800 1,000
Community Education Program 1,500 1,500
Iritegrated arUstreet furniture 10,000 8,000
Iron Pour 30,000
Red Sandstone playground design fee 5,000
Relocation of LH parking structure art 26,729
Meadow Drive Entry Feature 35,000
Boulder of Hands (reinainder of contract) 5,200
Windrnill Project 112,035
Acquisition/ Project Fund 63,630
TOTAL $335,110 $150,588
r
l.
? .f
. COLLI1 V A.J' C~CKREL & COLlL
A PROFESSIONAL CORPORATION
PAUL R. COCKREL ATTORNEYS AT LAW
JAMES P. COLLINS JAMES M. MOCK
. 330 UNION BOULEVARD, SUITE 400 BECKY R. LENNON
ROBERT G. COLE DENVER, COLORADO 80228.1556
TIMOTHY J. FLYNN
EVAN D. ELA TELEPHOME: 303-988-1 Sg 1 ERIC C. COWRNSE NSON
LINDA G. ALEXANDER TOLL FREE: 800-354-5841
DAVID A. GREHER FACSIMILE: 303-988.1755 DIRECT E-MAIL
jcollins@cccfirtn.com
www.cWirm.com
MEMORANDUM
February 14, 2008
VYA IEMAgL
TO: Matthew J. 1VTire, Esq., Town Attorney 'II'oawun off Vanll
FR011R: Jim Collins and Jim iVlo
RE: Saaanapunairy o4' cC?flanges to o~n-~~~~ ~~unu~§e Facu?atees lLease
This Memorandum briefly summarizes (i) what we understand to be the Town
Council's comments and feedback on the Non-Golf Course Facilities Lease and (ii) how
we have incorporated such feedback into the Lease. In general, this draft incorporates
some more traditional Landlord/Tenant lease language and concepts; however, given the
necessity of partnership between the District and the T'own governments and the fact that
each entity has substantially identical constituents, it preserves an iretergovernrnental,
rather than a commercial, relationship.
The following includes the ToWn Council's feedback (in bold) and how we have
attempted to respond to such feedback.
1• To@WIIfl9s Ab9Ill1~ ~o U?IlIlla$eli°aBfly C]fflaIlYge ghe IF&cflRllt9es.
A. Section 6(a) further clarifies and expressly provides that the Town has the
right to construct major changes at its discretion.
B. The District may not change any improvements for which the Town is
responsible for maintenance without the Town's prior permission.
Additionally, the District may not change any facilities for which the
100070396. DOC
r
COLLINS COCKREL & COLE Matthew Mire, Esq., Town Attorney
'd'own of Vail
February 14, 2008
Page 2
District is responsible which exceed $25,000 without the Town's prior
permission.
11. Pea°fme-mance Staan~airds and $he Ab6lity go A1pprove Chaauge i?n Use of
Facn66tees.
A. The various requirements regarding standards of use and management of
the premises have been relocated and consolidated in Section 3.
B. Section 3(b) is new. It contemplates that the Recreation Subcommittee
will implement advisory performance standards from time-to-time. VVe
believe that the Recreation Subcommittee is the perfect forum to hash out
particular management and perforrnance issues due to its focus, expertise,
and familiarity with the facilities and Town recreational needs.
C. If there are specific performance criteria the Town has in mind, we would
be glad to incorporate them for the District's consideration.
D. While we have not received any feedback or comment from the District's
Board, as legal counsel we believe that delegating to the Town the ability to
promulgate standards and management directives would unreasonably
abdicate the District Board's duties. Additionally, we believe it would be
cumbersome and would eventually add another layer of review to all
District decisions and policies. This burden would flow through to staff
and up to Town Council as well. The practical reality is that if the Town
Council wants something done and the District does not comply in a
satisfactory manner, the Town has considerable leverage to ensure its
desires are met.
111. Obligagfoan to Book Dmlb$on. The Dobson language has been copied wholesale
into Section 3(c), except that the District's obligation to maximize the use of
I)obson for concerts, meetings, etc. is no longer qualified by its best efforts. The
legal effect of these changes means that Dobson's highest management priority
during discretionary periods is concerts, meetings, etc.
dV. Vague Main¢en$nce Sgandards, References to " rrst class " with regard to the
parties' maintenance obligations in Section 7(a) have been removed. Now, the
{00070396.DOC
i
~
:
. r
1
l
J"' COLLINS COCKREL & COLE
Matthew J. A9ire, Esq., Town Attorney
Towrn of Vlail
February 14, 2008
Page 3
facilities are required to be maintained in "goad working order and safe
condition. " These standards are much more objective. To the extent that the
quality or appearance of the facilities becomes an issue, the Recreation
Subcommittee is, we believe, the appropriate entity to develop a reasonable
performance standard which is acceptable to both parties.
V. IInsidequnate IIDeffsiandt Provu§aohs. Old Section 4(g), Damage to or Disrepair of
Premises (providing that either party could terminate the Lease with regard to any
particuiar facility or let a facility go dark if the facility as damaged or falls into
disrepair for any reason) is deleted. Instead, each party is now simply obligated to
maintain its designated facilities in a good working and safe condition. Failure to -
do so results in a default. The default provisions have been embellished.
Vdo Mediatioen and/oir Arbfltratuoua. Section 16 (a) provides an option, upon mutual
agreement, to mediate or arbitrate a dispute. While we believe that binding
mediation or arbitraYion is unusual in an Intergovernmental Agreement, we have
no legal objection if the Town wishes to make it binding. If it is binding, efforts
will need to be made to fnd an arbitrator capable of crafting a decision compliant
with the TABOR Amendment and the various other statutory rights and
obligations inherent to Colorado political subdivisions. VIR° ~or~ ~ar~ ~ar1kgng M~~~~~~ent A~~~ement. Section 12 now provides that the
Lease does not supersede or amend this Agreement.
VgIp. Pi'mog of Paymeung off ff nsau~ance. Proof of payment of insurance is now
referenced in Section 14 (c).
ff X. Tenruiuuataoim. The Lease Term is now limited to ten (10) years, subject to
automatic renewal for up to two 10-year periods.
X. Fflnance~~ Subflesise mr As§ggaumen$. Section 18 (i) further clarifies that the Town
must approve the District's use of its Lease rights for financing purposes.
XRa I~airknng. iRle understand that site plans are in the process of being prepared to
define with more specificity the scope of the Town and District's rights with
regard to each facility - particularly with regard to parking facilities.
{00070396.DOC 1}
COLLINS COCKREL & COI.E
Matthew J. Mire, Esq., Town Attorney
Town of lrall
February 14, 2008
Page 4
VVe look forward to working with Town Council and the District's Board to make
any final adjustments following Town Council's study session on the 19`h and the
District's Board Meeting this evening.
JMM/zah
cc: Mr. Nlike Ortiz, Executive Director
Vau? Park and R~creaga0n Di§trnc$
{00070396.DOC
P •
TOW1~ (D~ ~AM
ANID
VC11ffll.d PA1~K A1VID) 11uJECRIr.~~~~~
~~~SIE
,200g
i
{00004-9:000~2oi,Doc i}
9
7I'OWN ~F VAdIL
AND
VAgIL PARK AN~ ~CREATION DIS'g'RICT
MASTlE~ ~ACILI'g'IES g.,EASE
THIS TOWN OF VAIL AND VAIL PARK AND RECREATION DISTRICT
MASTER FACILITIES LEASE ("Lease") is made and entered into fli6,as of the
day of janttar-y, 2008, by and between the TOWN OF VAIL,
COLORADO, a Colorado municipal corporation, hereinafter referred to as the "Town,"
and the VAIL PARK AIr1I) RECREATION DISTRICT, a quasi-municipal corporation
and political subdivision of the State of Colorado, hereinafter referred to as the "District".
The Town and the District are sometimes referred to herein singularly as a"Party" and
collectively as the "Parties".
WHEREAS the District (i) is a anaci m,,,,;c;nal comoration and nolitical
subdivision of thg tate of Colorado sevarate and indenendent of tihe Town (ii) i
orgaruzed for the nrimarv nurmose of and ha over 40 vear of exp
=ertise and skill in
providing recreational nrograms and service to it re idents a_nd visitors and (iiil is
governed bv its Board of Directors which Directors have been dulv elected bv its voters
an~
WF-IEREA the District imnose an ad valorem mill levv of mills on taxable
pronertv withm lts boun anes for n=oces of defr avin in part the costs of fulflling this
mission. and
WHEREAS the Town owns various recreational facilities as further described
herein• and
WHEREAS, it is the desire of both Parties to cooperate in the provision of
recreation programs and services to the inhabitants and guests of the Town at the Leased
Premises (defined below); and
WHEREAS, the District has been providing such services under lease agreements,
including witliout limitation the Town of Vail and Vail Park and Recreation District
Lease dated December 21, 1993 related to the Dobson Ice Arena and other facilities
referenced therein (the "Prior Lease"); and
WHEREAS, it is the desire of both Parties for the District to continue to provide
these services; and
WHEREAS, the Prior Lease does not apply to the Vail Municipal Golf Course
("Golf Course") or the Vail Gymnastics Center and the Parties do not intend for this
Lease to apply to such facilities; rather, a new lease applicable to the Goif Course is •
{000644,Z1:944~9_2QLDOC
i
A
I
.
bei*gexnected to be-executed si~~iult-eetslyGontemboraneouslv herewith and the lease
applicable to the Gymnastics Center shall remain unaffected by this Lease; and
ViHEREAS, in connection with identified major facilities repair and maintenance
projects necessary to be conducted currently and into the foreseeable future as well as
possible major renovations or reconfigurations of Town facilities, the Parties desire to
modify and supersede the Prior I,ease and memorialize their intended relationship with
respect to dit-their rights and obligations in various Town facilities for the term of this
Lease; and
WHEREAS, the Town and the District are authorized by the Constitution and
Statutes of the State of Colorado, including Section 29-1-203, C.R.S., to enter into
intergovernmental agreements to govern the provision of such services to the inhabitants
and visitors of the Town; and
IVOW THEREFORE, in consideration of the mutual promises contained herein,
the adequacy of which is hereby admitted, the Parties hereto agree as follows: 1. PURPOSE. It is the general purpose of this Lease for the District to
continue in the occupancy of the Leased Premises and the management and provision of
recreational services.for the inhabitants of the District and visitors of the Town.
ThisExcent as ex re slv reserved herein thi Lease shall supersede the Prior Lease and
any other agreement to which the Town and the District are Parties with respect to the
Leased Premises, and such Prior Lease and agreements are hereby agreed to be of no
further force or effect with respect to the Town, the District and the Leased Premises.
2. nE-RVTCES T-i-vE PRn V=~ ~-~Bv T14G nrcTn TrT LEASE OF
PREIVIISES. g
.
~ t
y .
~v~ , ~r,~-=~v:
; TE A C~' !l~ DDThe Town hereby leases to the District and the
District leases from the Tawn the real estate associated with, and all improvements
located on, in, or under, the. facilities set forth below and more particularly described in
lExhalbnt A attached hereto and incoroorated herein by this reference (the "Leased
Prenuses"):
(a) John Dobson Ice Arena . ("Dobson");
(b) Nature Center a„a E ;
(c) Upper Bench at Ford Park;
{00e69.1.79:00G6992o1_.noc i} 2
~
(d) Public Tennis Courts;
(e) Athletic Fields;
( fl Youth and Teen Center;
(g) Red Sandstone Athletic Field; and
(h) Donovan Athletic Fields.
This Lease does not apply to the Golf Course or the Vail Gymnastics Center, which
fa.cilities are the subject of separate leases. ,
,t}hi eeT-To'the TeTiTW12T -'+C=GI "'TnJ-Lnla~i z ^ - ~~'[i-t:; ,-ri-
3. IJSE OF PREIVIISES• PERFORMANCE STANDARDS• DnR4ON
(a) Use of Premises. The Leased Premises shall be primarily used for
recreation programs and services except as otherwise provided for herein._..... Such_.siervic.ps.
znt~_._proararn~_sh_all__~e ot.lir~h . . .
e_~f ~uf~icien~ cli,yersit~..and 5c~pe_t~
~neet. the_reci~~tional_ ~i~ed5 ot the inh~bitan~~ of the T~wn and t}ie_vty3t~r~ tl~eretQ
(b) ies-.Performance Standards A committee comnosed of District
Board Members and taff and Town ouncil TVlembers and Staff (a "Recreation
ubcommittee") mav be created to act as a liai on between the Parties The Recreation
Subcommittee ma romulgatP from time to time advisorv performance criteria with
regar to nrogra_msning facilities u age and other m ers related to the District' deliverv
~f ro~rams and ervices t the Leased Premise
(c) Dobson Snecial Provisions
01 1'he [)istYict understands_th_at Dobson is a multi-u~e_facilit
~~tilized for ~oth recreation and other i~un~oses bv the Town~ancj further understand the
desires that the ~rovisions of a Deed of GW be ~veen tlle Town aud Elizabeth IVI
c~ni ...:lied...wi.th._foi_._.s_o.
licable_ Th~ Disrnc,t a~rees that it
~•~ill.._not. cie~art_._fioni_tli.~~~_t~vi~ions_of_ sai~I D~ed of.Gift ~.~itl_iQUt ~l~e c~nsent Qf th~e Town_
, ii The District agrees to,n3aximize-tlie;un._ot_D~bs_Qn_ ft~t;
c9nventions, ineetings}_conferences, concerts _and other mcomepioduc.ing or crowd- .
dt-awing events subiect tn the other reauirement of this Lea e including ice skatinLy
nrovisions.
{Oee6Q4-79M0699-QLDOC i} 3
4
I)uring the term_of_tllis_I.,ea
_p; the Town_sYiall have tlle ri~ht
.a-_
t4 usgDobson for A otalof thirtv (30) davs durino each vear of the term hereof for
whatever nur~e5 it deeins ani~roi~riate uuon the Livin~ of thirtv (3 ) dav~ ~n•itten u ice
thQ.Distr-rc;t__The Tgy_v_n_mayext,
.
Mise twen~y~_ 24 ._~f 5~.ic~ d.a y~.._h~tv~~een
March._1.~. and D~;cen~ic~r _14,_~i4~~en (1 of said cia h~1w ~en De~~n~ber 15_.and March
1~._,The To~n..~hall_b~ rell.~ll h~ve th~.right t ~_n~rotiate~~il tennsand
999 _ ~~n w~~h~rece~~re th ~ross rec,eints or rent ~~~duced bv
thereof. The Town furtlier agrees to av all
associated hard co sts urin_g hese hirtv (30) davS to include l~ut not limited to labor
.utill~y 44~Sts. I'~1btwithtitanc~ing the ~ r~c~ci.i_n.. -~i__tc>
i54._it5 ri~hi5.Wereun~~r, ev~n u~~~n thi:r~Y (3()) gus...v~~ttteu nc~t~cc; if thg Di4tric.-t.has
'
,~ntereci. rnto an_~~~ement_,withp~lier Party f~r the u5e. ma~nkenance, or re~~airs of
~
4. UTILITIE, The District shall pay all charges for gas, electricity, light,
heat, power, telephone, video, internet or other communications services used, rendered,
or supplied upon or in connection with said Leased Premises, with the exception of the
Youth and Teen Center, and shall to the extent permitted by law indemnify the Town
against any liability or damages on account of such charges.
/E'j) 1 ~ n
rv.,w.s + tl, D
5. ACCESS TO THE PREIVIISES The Town and its agents shall have the
right to enter in or on the Leased Premises to examine them, *^-~-make and tQ perform sue-#
~ > >
.
Pi:e~m~ntenance renair or renlacPmPnt a~ rPn,,;rA,~ t,A,-o, ~,a
~,a1 qhn 1~f
6 CHANGE TO THE LEASED PREMI E
ta) Town's Right to Make ChangPs The Town retains the right to
conduct maior changes to the Leased Premises including without limitation additions
reconfigurations tear-downs Qr rPlocations at its discretion
~ 1V~aintenance of Changed Facilities In the event the Town
determines to change a norti~n of the t PacPr~ PrPrr,isP~ ~,o~Ho,. ~ cil
- ~ .,,=i~ul~l ,u~i1 dnge is minor or
mai r a"maior" change mclu ingan exnansion tear down rec nfguration. relocati~n.
et the Parties shall meet and revise the 1Vlaster Li t(dPfined below) of maintenance
-
r n i ilities consistPnt with the most recent allocation of resnon ibilities Drovided
however, that the DisWct chall not be obligated to retain or accent responsibilitv fQr
Q ~
~92Q1_.DOC i} 4
I
,
DiwAtaining re~ nairing or renlacing anv changed item or nPw itP,,, if thP Tlictrirt'e
VL J
estimated cost in doing so is increaGed bv more than t Q%, ac a rPenlt nf s„cl, „ha„go
tc) (i) Nei District Changes to Facilities The Disri-ict shall n~c t
clhange any portion of the Leased Premises for which the sther- NaAY Town is responsible
for maintenance, repair, or replacement without thei s prior written approval-_^~~
gr~, which approval may include conditions.
? J g author-izitig V1 l~ I h T ilent as t 1h
'
, fe . I •
Stich writing is s L.
mainte ianee of-whieh has not bee 1 ffe:ViOUsly addf-essed he eundef,
mainte '
e1kange.
d 04The District hall no make anv changes to anv vortion of the
Lf;ased Premis s with work costs in exces of 25 000 (in 2008 dollars) without the
wlitten apnroval of the Town All such work shall be performed in a good and
workmanlike manner and all new facilities or other improvements affixed to the Leased
Premises shall, upon termination of this Lease, unless otherwise agreed at the time the
Town's written approval is obtained or unless the Town requests removal thereof,
become the property of the Town. ;
ar,.o A qn,a
{a0869-1-~9:44ffl991..DOC 5
4
ZMAIlVTEIVAIVCE REPAIRS ~1ND REPI A('FMF~vT
w eneral 1VIai~ tenance Obli ation The Parties generally intend
that the Town shall be obligated to ensure (i) that all mechanical systems, structural
members and systems, and exterior finish items (e.g., painting, roofing, windows, etc) are
maintained in good working order and i: fi-s* ^l ^ a safe condition and (ii) that such
items are properly repaired when broken or damaged and replaced when they reach the
end of their useful life. The Parties also generally intend that the I)istrict shall be
obligated to ensure (i) that all interior finishes (painting, drywall, flooring, etc.) are
maintained in good working order and j^ ^4r *;~safe condition and (ii) that such
items are properly repaired when broken or damaged and replaced when they reach the
end of their useful life. 7CIIIle ]CeIIIlIlaIlIlIlllIIflg pII°ov115lloflfls of $IIIllls Sec1tlloIIll 4.(e) llnaae lb~en
agIl'eed to IlllIl the coBIl~ext of thIls geIIllellr"al llIlIIIlded'sta1[BdBIllgy ~owedery `6IlIIIly coIIHllllIlQ.°t
betweeHll the geIlIleIC'aIl aIlIlQDcattllmIlIl of 1C~spOIIflSllkDIllIltfles set foA'tDIl llIIIl tIIIlIIs Sec1tlloIIIl 4o(e)(n) an~
any otllner specnffnc pirodnsnon off tllnns ILease, ancIlnndnng wntltnonnt llnmntatnon tllne Masger
IL.Ilst (deflII&eQIl belo9'6') 4II11 E%pIlIlbBtABas aUIIIleIIIl~ed 1FII'oIlIl7l tiRflIle-~~~time, shaIlll be resoIlved
nn ff~~oir of suac?n speca~c provnsnons.
~b 4i-}-Snecific Maintenance Obligations• IVlaster List The Parties shall
be responsible for maintaining, repairing, and replacing the facilities and improvements
listed in a master list attached hereto as IExhflbnt AB and incorporated herein by reference
("Master List"), which lYiaster List may be modified or amended from time-to-time by
acknowledgment of the Town's Town 1Vlanager and the District's Executive Director.
VVElhhere a Party is designated as responsible for.maintenance, repair, or replacement of a
particular facility or improvement, such Party sha11 perform the same at its sole cost and
expense as and when needed to preserve it in good working order and first class
condition.
c 44HVAC• The District shall, on an annual basis, hire an outside,
qualified company to inspect a,nd provide routine maintenance on the HVAC systems to
ensure proper working condition. A copy of an invoice or other documentation showing
the work perforrned shall be forwarded to the Town Director of Public Works.
fid) ~-Dama~es to Facilities IVeither Party shall be responsible for the
repair or replacement of any facilities or improvements damaged by the negligent or
willful acts or omissions (including without limitation negligent maintenance) of the
other Party or its guests, agents, employees, licensees, or invitees.
~ (Y}-Annual a~ital Facilitie AS~essmPnt On or before June 1 S` of
every year, each Party shall submit to the other Party for its review and comment an
assessment of each of the facilities and improvements for which it is responsible under
this Lease (a "Capital Facilities Assessment" or "CFA"). Each year the CFA shall
include an evaluation of the adequacy of maintenance which has been performed and at
least a five year forecast of expected maintenance, repair, and replacement items and an '
26-9_0
{00"gP-9A
_L.DOC i} 6
~
~
estimate of expenditures necessary to accomplish the same consistent with the terms of
tlus Lease. The Parties may prepare a joint CFA if they desire. The first CFA is
contained within the same spread sheet as the 1Vlaster List attached as lExhibat AB hereto
and incorporated herein by reference. Future CFAs do not have to be part of the Master
I ist spreadsheet, it being the intention of the Parties that the CFA will be revisited and
revised on an annual basis while the 1Vlaster List will not change.
~ (~-}Annual Maintenance Log Each Party shall keep an annual log
setting forth actual expenditures made for maintenance, repairs, and replacements
required hereunder. Each Party shall forward a copy of such log to the other Party on or
before April 1 St of the following year.
w 417inancink of Maintenance Obligation • Recreation Projects Line
Items. Within sixty days of execution of this Lease, each Party shall create by resolution
or other means acceptable to the other Party separate budget line items known as
"Recreation Projects Line Items" or "RPLI". Subject to annual appropriation, each Party
is obligated on an annual basis to appropriate to its respective RPLI the minimum amount
of funds necessary to make the expenditures for the subsequent one-year period forecast
in the five-year Capital Facilities Assessment. While the Parties are only required to fund
otie year in advance, the Parties are encouraged to use the RPLI to set aside funds for
expenditures foreseeable several years into the future. Once funds are appropriated to the
Rl'LI, they may only be expended on maintenance, repairs, or replacement items required
to be made hereunder or on acquisition of new facilities or improvements for the Leased
Premises. However, for purposes of this Lease, funds appropriated to the RPLI do not
have to be reserved for or traced to the item in the Capital Facilities Assessment to which
they are related (e.g., funds identified in the RPLI in 2009 for replacement of a certain
roof in 2014 are not restricted to funding replacement of such roof). Any funds not
expended in a particular year shall be re-appropriated consistent with the CFA; provided,
however, that such remaining funds shall not offset or reduce funds required to be
appropriated to the RPLI in the subsequent year. If a Party desires to expend funds
wiithhin its RPLI on any item other than maintenance, repairs, or replacement items
required to be made hereunder or on acquisition of new facilities or improvements for the
Leased Premises, the written approval of the other Party's Council or Board, as the case
may be, shall act as a waiver of any claim such Party may have with regard to such
expenditure. It is the intent of the Parties that no other person shall have a claim for any
alleged breach of this Recreation Projects Line Items Section. On an annual basis, each
Party shall provide the other Party with a detailed description of its appropriations to and
expenditures from its RPLI. Upon the expiration or earlier termination of this Lease, any
funds remaining in a Party's Recreation Projects Line Items may be spent in any lawful
manner, for any purpose, and without any obiigation to the other Party.
(C) i.;aai.irge t_o-of-DifG~mn-e~~~'Ar~cu rf'~., ~+t,o ~~,.'1•+•
u a J' vi L1IL ~I~jLs
{AAAG9P9:44461441.D0C ,l
~
;
b
f
,
~ .
,
(ii-~- Ant~rnriri n* f , 's , ' „-,.,L s• e1, N ep41 '
rr Y 1J und rc 1"•.e-
` ~
, with this Lease te femaiii in fiii
for-e-e eff-eetwith r-egar-d to the other- Leased Pfeniises; pr-evided, . ,
, ' heense, finaneing > >
4i
let it go
.
dadE), b ,
(b) S}"''-'ena- am-~~SURRENDER OF PREIVIISES. Upon the
expiration or other temunation of this Lease, the District shall promptly quit and
surrender to the Town the Leased Premises in good order and first class condition,
ordinary wear excepted.
E. -D i°4i + D °q• DISTRICT PROI'ERTY. All items of property
purchased by the District and not affixed to the Leased Premises shall remain the
property of the District.
S CnN-rRO.~ ~~r~j~`~-+H"DOBSO't*! IC-E~^-•-DE-NA:
(a) D~~af Gt2t--Tt,o Tl; .t ',+r ttiidefst-aiids tbat . .
]"CLl,'~~t,/ t ~,~4 ili or~ ~`.-.y 1~v~l. a t.alv oau f~ nVi'i-~'f'ti 'e.~ f~ rrI7L-4
+ac 11 AN
p' • ~ ? 1ZCt2'AT"CI"
undeitstan.d . _ . . . . . -he TeNvi nr.~
Elizabeth . J
~ . Lease as ~
~ ~ . . . . . . s .
F'-oir`.TE~ + fi ~1 T
v.a Ll.lv 1i79PI2: maximize . . . . . . ~ . . ~ &"noes, . . , .
{c~(~0~9+~9:499~9_491.DOC 8 I
faeility fv''ee skaiins'b tising4e
(e) v 'e-By Town. PLifitig the ter-tu of this Lease, t-he Town s
rhII , ght to^ir:rCVebsoi-'i
, givif4~g 'w-f3af'.'R
sueh . . , _ {ftys
. g .
. ~
,Seeiat d har-d easts dur-itig thes , .
v.,r;flo 7 to e,,t • . ,
~ .
n c.4rn4 ~ ori«. • _1 • , flie
7
_ _.,,._i... . .vu ~.ia~v-a agreaement ~n'oL}'~7ii7 lnnr[ei • }TITC~CTTe, iir[II7Tr -n n~
_10. 6-;-REIVT. Rent for the I.eased Premises shall be $1.00 per year, the
payment of which for the entire term hereof the Parties acknowledge has been paid and
received in advance.
11. -7-PASSES. As a benefit for its employees, the District shall provide the
Town with as many season golf, tennis,lVordic, and skating passes as the Town requests.
Such passes shall be non-transferable. Use of the Leased Premises pursuant to such
passes shall be subject to all District policies, rules and regulations.
12 • $-PARKIlVCG. The Town will provide twelve (12) parking spaces for District employees at the Ford Park Parking lot at no cost. Further, the Town will
provide to the District as many parking passes and coupons for the Lions Head Parking
Sttucture as the District requires to utilize for its employees. These passes may not be re-
sold by the District. This Lease shall no suDersede or amend the Ford Parking L
Manaeement Agreement among the Parties -
11 9-PERSONNEL. The Town and the District and their respective officers,
agents, and employees shall fully cooperate so as to facilitate the performance of this
Lease. The provision of recreational services and programs as contemplated in this
Lease, and the hiring, firing, and discipline of District employees shall be the
responsibility of the District. IVo person employed by the District shall have any right to
Town benefits including health insurance and pension. The District, however, may invest
pension funds in the Town's pension fund subj ect to such conditions as may be
established by the Town and pernutted by law. The Town shall not be liable for the
payment of any salaries, wages, or other compensation to any District personnel
performing recreation services pursuant to this Agreement, nor for any obligation of the
{E0O(> (,~P9:40Q.~_24LDOC 9
~
Uistrict other than provided for herein. Nothing herein shall obligate the Town to be
liable for the injury or sickness of any District employee arising out of his/her
employment.
14. 4-4-LIABILITY, IIVDEMNIFICATION AND INSURANCE.
(a) District Indemnification. To the extent legally permissible and
vvithout waiving any of the protections, requirements, and limitations af the Colorado
Ciovernmental Immuniry Act, the District shall indemnify and hold the Town, its agents,
servants and employees harmless from and against any and all liability, loss, damages,
costs and expenses, including reasonable attorney's fees and costs of investigating any
sluch matters, suffered or sustained by the I)istrict, its agents, servants or employees, or
by any other person rightfully on or about the Leased Premises arising out of any act,
e.rror, omission or negligence in the operation, maintenance or use of the Leased Premises
by the District, its agents, servants or employees or of any occupant, subtenant, visitor or
user of any portion of the Leased Premises, or any condition of the Leased Premises or
adjacent property; provided that this indemnity shall not extend to damages resulting
solely from the negligence or willful misconduct of the Town, its agents, servants or
employees.
(b) Town Indemnification. To the extent legally permissible and
without waving any of the protections, requirements, and.limitations of the Colorado
Governmental Immunity Act, the Town shall indemnify and hold the District harmless
from and against any and all liability, loss, damages, costs and expenses, including
reasonable attorney's fees arising from the negligence of the Town, its officers, agents,
ennployees, successors and assigns.
(c) Insurance. The District and the Town shall respectively provide
their own public liability, property da.mage, and errors and omissions insurance policies
sufficient to ensure against all liability, claims, and demands or any other potential
liability arising from this Agreement. Further, the District and the Town shall, subject to
the approval of each Party's insurance carrier, name the other Party as a coinsured under
such insurance policies and shail furnish evidence of the same to the other Party. By
execution of this L ase each Partv renresents that it has received atisfactorv nroof of
na-vment of the other Party's insurance In the case of any claims-made policy, the
necessary retroactive dates and extended reporting periods shall be procured to maintain
such continuous coverage. The District and the Town may provide such insurance
thhrough programs of self insurance. Each Party shall procure and continuously maintain
the following minimum insurance coverages, or self insurance capability:
(i) Workman's Compensation insurance coverage in the
statutorily prescribed amounts.
{0Ge&47"0.692o1.noc i} 10
~
. a
(ii) The following types of insurance coverage in the amount of
one hundred fifty thousand dollars ($150,000) per person and six hundred thousand
dollars ($600,000) per occurrence, or such limits as otherwise provided by the Colorado
Governmental Immunity Act, and one million dollars ($1,000,000) aggregate:
(1) General Liability insurance coverage. The policy shall
be applicable to all Leased Premises and operations and shall include coverage for bodily
injury, broad form property damage, personal injury, blanket contractual, products and
completed operations.
. (2) Comprehensive Automobile Liability insurance
coverage with respect to each of the Parties' owned, hired or non-owned vehicles used in
the performance of this A.greement.
(3) Errors and Omissions insurance coverage.
(4) Liquor Liability insurance coverage if the District
obtains a liquor license to serve wine, beer, or intoxicating liquors.
z t 1- Er~rrt7E r? nri~mF
T-n-r~.-r~-~-~r
15 EFFECTIVE DATE. This Lease shall become effective on the date set
forth at the beginning of this document.
1C DEFAUL.
T W General. In the event a party fails to nerform any of its non-
monetarv obliEation (a "non-moneta`rv default") hereunder after 30 davs written notice
or a party fails to nerform anv of its monetarv obligations (a "monetarv default" after
five davs written notice then uch party shall be in default under this Lease and the non
defaulting nartv shall be entitled to exercise an v and all rights nrovided for bv law
including witliout limitation termination of this T eace HnwPVPr, in thP racP nf a nnn
monetarv default in the event such failure to comt~lv ca~n~ot be cured bv the v~arty yusing
its best efforts._wifhin sucll day ~?~riqd then such failure to com~lv shall not be deemed
aiefault for such neriod of time as such nartv use its reasonable efforts to bring the non
monetarv default into com~liance. In the event of a re-occurring non-monetarv default or
a re-occumng monetarv default the defaultin party shall onlv have 48 hours after
written notice is made to perform such obligatio before such party shall be in default
Prior to declarinQ a default the parties mav agree to atte=t to mediate or arbitrate anv
dis ute notentially suwentihlP to amicable and efficient re olution pursuant to such
ispute resolution techniaue(s).
b I,imitation of Damages• Remedies Cumulative Neither a~rtKis
entitled to incidental con rauential or exemiary damages as a result of the default of the
{000644-7-"0.6-9241.noc i} 11
,
Qkher nartv. AlI rights and remedies herein enumeratPd shail hP c,,,,-,,,iaf;vP a„d nnna
shall exclude anv other remedies allowed at law or in e~uitv 17. 4-21-TERMINATIOIV.
(a) Unless sooner terminated as provided for herein, this Lease shall
te;rminate at noon en NeiembeF 1;2937:ten vears from the date set forth at the be innine
qf thi~document (the "TerminatiQn Date")• provided however, that this Lease shall .
automaticallv renew for un to two successive tPn vear terms unless either nartv Drovides
the other partv with written notice of its decision to not renew this Lease no later than one
yQar in advance of the Termination Date
(b) Upon expiration or earlier ternunation of this Lease, the District's
right to use the Leased Premises and all improvements thereon shall cease as pravided for
herein.
(c)
e~
, '
&
,
'
~ '
pfevided,
, • k,6thitlsueh _
. s,
b°"+ °M'h" + su..". b.eu~.i^^" Unon termination of this Lease..both p_arties.
a
~halllla`7e_.no_furthe;r_oblitr~tic~ns...of:._zn .,.._ki7lci__or.natur exce t th ~se th ~ '
.at .::5~ec~fczil.~
. Y -
st~rvl:ve termination.
1~_. 4-3--MISCELLANEOUS PIZOVISIOIVS.
(a) Amen_dments,lVlodifications and Waivers. No amendment,
modification, or waiver of any covenant, condition, or provision hereunder shall be valid
unless in writing and duly executed b.y the Party to be charged therewith.
(b) Entire Ajzreement. This written Lease embodies the whole
agreement between the Parties hereto and any inducements, promises, terms,
representations, conditions, or obligations made or entered into either by the Town or the
District not contained herein are void and of no force or effect.
(c) Binding A, eement. This Lease shall be binding upon the respective
Parties, their successors or assigns.
(d) Severabilitv. All promises and covenants herein are severable, and
in the event that any of them shall be held invalid by a court of competent jurisdiction,
this Lease shall be interpreted as if such invalid provision or covenant were not contained
her. ein.
{aA969-~7-~49Q~2441.DOC 12
(e) Authoritv to Enter. The District and the Town have represented to
each other that each possesses the legal ability to enter into this Lease. In the event that a
court of competent jurisdiction determines that either of the Parties did not possess the
legal ability to enter into this Lease, this Lease shall be voidable by the other Party.
(f) IVotice. Any notices to be sent to the Parties pursuant to the terms of
this Lease shall be considered made the day it is mailed via certified or registered mail to
the following addresses:
Town Manager
Town of Vail
75 5outh Frontage Road
Vail, CO 81658
Executive Director
Va.il Park and Recreation District
700 South Frontage Road East
Vail, CO 81657
(g) IVo Third Party Ri hts. This Lease shall not be deemed to confer or
grant to any third Party any right to claim damages or bring any legal action or claim
against either the District or the Town because of any breach hereof or any covenant,
condition, or provision contained herein.
(h) Specific Enforcement. In addition to any other remedies available to
the Parties in law or equity upon breach, this I,ease shall be subject to specific
enforcement.
(i) Assignment; Sublease. This Lease shall be non-assignable and the
District shall not mortgage,hym^*h°eor encumber any of the facilities set forth herein
or~ nled eanv interest under this Lease a securitv in a financing transaction without the
prior written consent of the Town in each instance. However, the f^"^wi„^ a^*io^s shall
,
eeiitr- e~k~-~~e~;District mav sublease portions of the Leased Premises for
purposes which further the I)istrict's provision of park and recreation services to the
public, which purposes include without limitation concession services, food and beverage
services, performances, slsigh rides, and other amenities.
(j) Obligations Subject to Annual Apropriation. The
Obligations li ion of the Town and the 10,19AH:i-g;attleflAs li i n of the District
hereunder are subject to the annual appropriation of fiands necessary for the performance
of such obligations by the Town's Town Council and the District's Board of Directors,
respectively, which appropriations shall be made in the sole discretion of such bodies.--ff
{e~-?-~:~o~~Q~..~oc 13
h , , Pafties
s. g• , , . ,
~e
(k) Section Headings. The section headings in this Lease are inserted
for convenience and are not intended to indicate completely or accwately the contents of
ttie Sections they introduce, and shall have no bearing on the construction of the Sections
ttiey introduce.
(1) Time of the Essence. All the time limits and requirements stated in
tYus Lease are of the essence of this Lease.
(m) Dunlicate Ori inal. This Lease may be executed in two or more
counterparts, each of which shall be an original, but all of which together shall constitute
one and the same instrument.
(n) Compliance with All Laws and ReQulations. The District agrees not
to use or permit the Leased Premises to be used for any purpose or in any fashion
prohibited by the laws of the United States, or the State of Colorado, or the ordinances or
regulations of the Town.
(o) Additional Assurances. The Parties agree to reasonably cooperate to
execute any additional documents and to take any additional action as may be reasonably
necessary to carry out the purposes of this Agreement.
q2oz.noc i} 14
IIV WITNESS i1JHEREOF, the Town and the District have executed this Lease as
of the date first set forth above.
TOWN OF VAIL, a Colorado municipal
corporation
By:
Attest:
Secretary
VAIL PARI{. AIVD RECREATIOIV
IDISTRICT, a quasi-municipal corporation and
political subdivision of the State of Colorado
By:
Attest: Secretary
STATE OF COLORADO )
) ss.
COUNTY OF )
The foregoing instrument was subscribed and sworn to before me this day
of , 20 , by as of the Town
of Vail Park, a Colorado municipal corporation.
• Witness my hand and official sea1.
My commission expires:
IVotary I'ublic
{eee69+7-9-_oQQ_699011D0C i} 15
S'TATE OF COLORADO )
) ss.
COUNTY OF )
The foregoing instrument was subscribed and sworn to before me this day
of , 20 , by as of Vail
P-ark and Recreation District, a quasi-municipal corporation and political subdivision of
the State of Colorado.
Witness my hand and official seal.
1VIy commission expires:
Notary Public
{~Fi4?~9:499~9241.DOC 16
IEXHdBffT A
DESCRIIPTION OIF L]EA~ED PR]EMI IES
920
1<DOC 1}
EXHYBII B
MAIPd'I'ENANCE RESPOFd~~~ILITIE5MASTEflt LIS'g' AND INI'1["IAlL CAPgTAL .
FACILITIES ASSESSMIENT
(A4tached - 3 Pages)
Atrtachment Acknowledged By:
Town of Vail Vail Park and Recreation District .
Town Manager Executive Director '
Date: Date:
{oc~~4P9-0QQ69901aD0C i}
IEXMBIT
DIEIED OIF GgIFT
{(0069179:40049991.DOC
AP~ENDIX Il
TO
'Y'OWN OlF VAgL AND VAIL PARK AND ~CREATIOIe1 DIS'g'RICT ILEASE
CAJC H HAL FA9.YLH JL AES R..O1V'HPLIL•i1NCE 66CJCllEAT S1L711Ci1GT99
1. Annual Transfer of Funds to Recreation Projects Line Items Made on
in the amount of $
2. Capital Facilities Assessment Required to Be Furnished on June 1 of each
year.
3. Forward Annual 1Vlaintenance Log to the Other Party by April 1 of each
year.
4. Annually Provide the Other Party with a Detailed Description of its
Conh-ibutions to and Expenditures from its Recreation Projects Line Items.
{00069179.%0-6990
-.Doc i}
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COMWL AREAS OoF ST° ATE0C FOCMS QNDo PROoGRAMS
FARROVII HITT.•
1. Housing employees
a. Pay-in-lieu -#ull or partial fulfiillmen4
b. On-site requirements
c. Use of parks and open space as an op4ion for housing
2. Parking solutions
a. Timeline for building new parking/vuhere?
b. Ford park opfiions and feasibili4y
c. Stop Vail Resorf approvals until parking has been addressed in a real vuay
3. Budget and fiscal responsibili4y
a. Review individual departmen4s and evaluate staffing needs
b. Slush fund for rainy day needs
c. Confierence Cenfier fiunds - uvhat to do uvith it - formulate ballot question 4o decide
use or uses
4. Environmenfial
a. Establish a good and working recycling program vu/county involvemen4
b. LEED building sfandards
c. Rebates to builders and homeouvners
5. Community
a. First class amenities - fix Golf Course Clubhouse, Dobson, library expansion
b. CSE, VF2D, TOV, Vail Resorts, Eagle County partnerships
c. Protec4 parks and open space - discuss eifher keeping land for parks or discuss
multi-uses fior park land
DICK CLEVEL4iVD:
1. Environmental
a. Expand the recycling program fio curb-side recycling
b. Continue pine bee4le mitigation ef#orts a4 TOV boundaries
c. Explore LED ligh4ing for outdoor displays
2. Housing
a. Increase enforcemen4 in the current housing program
b. VVork to establish a county-wide housing authority
c. Establish Council priorities visi-a-vis "pay-in-lieu" vs. on site. Incentivize the
preferred alternatives and disincenfi the ofihers.
3. Art in Public Places
a. Revievv fihe program as ifi exisfis fioday
b. Define a broad-based policy that addresses the direction the Council would like
the program to go as it pertains to public art
c. Explore additional funding
4. Vail Recreation District
a. Complete the VF2DlTOV master planning document
b. V1/rap up fihe lease modificafiions ASAP so that both parties can make plans for the
future
5. Timber Ridge
a. Make a decision on the ANasinter proposal ASAP
b. Proceed with that proposal or begin master planning for the site with a short time
frame
c. After master planning, issue an RFP that seeks privafie partners within a short time
frame
MARGARET ROGERS:
1. Housing
a. NAaster Plan of Timber Ridge
b. Sources of income - RETT, TIF
- c. Review of all existing EHU's and whether they are being used
2. Parking
a. "Local permifis" to allow locals 4o park on fhe Frontage Road.
b. Move DEVO to Donovan Park
c. Require busing of construction workers
3. Environmental stewardship .
a. Hire consultant to do review of current practices and proposed nevu ones
4. Engage residen4s in the communi4y
a. "Brain bank"
b. Televise v?rork sessions
5. Foresf Health/Fire Mitigation
a. Relocate main fire house to north side of I-70
b. Develop "back door exit" plan
c. Continue pine beetle mi4igation
KEVIIV FOLEY.'
1. Time Managemenf
a. Agendas - realistic time frames
b. Timeliness
c. Input on setting agendas
2. Environment
a. Recycling - residential and commercial
b. Replacing gas boilers w/electric
c. Higher parking fees to encourage mass transit/car pooling
3. Housing
a. Seasonal
b. For sale
c. Forest Service land?
4. I-70
a. Noise mitigation
b. Emergency response
c. Mass transit integration
5. Marketing/special events
a. Funding
b. Accoun4abili4y/results
c. Seasonal distinctions
m
MARK GORDON.•
1. At4ainable housing initiatives
a. EFiU conversion/trade in
b. Loca4e more po4en4ial loca4ions for attainable housing (e.g., Middle Bench
Donovan Park, Buzzard Park) - begin master planning these
parcels
c. Change Land Use Plan/Zoning in select neighborhoods to allow fior Row Houses -
incen4ivize private developers to build at4ainable housing wri4h up zoning
d. Increase Buy Down program
2. Environmen4
a. Community Garden at S4ephen's Park - plans are already dravun
b. Ban plastic utensils and dinner vvare a4 events/restauran4s in TOV - encourage
use of compostable plas4ics (1'elluride)
c. Explore conver4ing our vehicle flee4 to hydrogen power -$3,000.00 4o convert a
GiVi vehicle
- Price a hydrogen pumping s4ation to be located at tovun shop yard
d. Geo-thermal snow mel4
3. Economic developmen4
a. Increase the CSE budget - find and fund iconic events for the touun (comedy
festival, new play festival, e4c.)
b. Use conference center #unds fio s4art the process to build an Event Cen4er - Triple
A Hockey Team, concerts, community events,
conferences c. Enhance recreation amenities - swimming pool, recreation center
d. Explore the possibili4y of community members buying into the TOV health
insurance plan - helps small business, insures healfih of community
by providing lovu cost insurance
4. Governmen4 effiiciency and effectiveness
a. Create a staff of ombudsmen/advocates - single point of contac4 for developers,
businesses, meeting/event organizers
KIM MEVi/BURY.~
1. Housing (no surprise!)
a. Expand inclusionary zoning 4o all residential areas
b. Increase commercial linkage requiremenfi to at leasfi 50%
c. Proceed vvith redevelopment of Timber Ridge ASAP
2. I-70 noise/firaffic
a. Con4inue to explore and promote alterna4ive methods of transportation along I-70
corridor
b. Actively work vv/CDOT to manage summer construction
c. Keep noise and possible mi4iga4ion al4ernatives at the forefront ofi concerns for our
community as we communicafie on fihe state level
3. Environmen4
a. Protec4 Gore Creek 4hrough continued and improved traction sand mifiigation
b. Re-evaluate encroachments infio stream tract and continue en#orcemen4
c. Promote "green" initia4ives in fiown buildings and insisf upon all nevu tovun-owned
buildings and developments being Leeds or BuiltGreen certified
4. Tourism
a. Fde-establish sis4er ci4y relationship wi4h Sfi. Mori4z and begin peer resor4 visi4s - 40
"uvatch and learn" from vuha4 o4hers are doing
m
wrell and where we can improve
b. Pursue an event center in LionsHead c. Encourage increased events, a wider variety, and bigger names
AIVDY DALY.-
1. Con4inue progress addressing Vail's affordable housing crisis
a. Develop affiordable housing strategy
b. Plan Chamonix such tha4 construction begins spring 2009
c. Develop and implement strategy for Timber Ridge development
2. Improve local economy
a. Increase destination visitor days by 5% by April 2009
b. Simplify regulatory process for small businesses through ombudsman
c. Grow sales tax revenue at CPI + 2%
3. Become a recognized leader as an Alpine community and resort
a. Aggressively pursue with USFS & VRI removal of beetle kill
b. Work w/CDOT to complete clean up of Black Gore Creek
c. Research financially viable alternative energy sources for snow melt systems
4. Village circulation and parking
a. Develop long term parking plan to reduce on street parking
b. Develop and implemen4 skier drop of# plan
c. Improved summer parking management to support business' access and guests
5. Improve quality of life for Vail residents
a. Explore community recreation facility
b. Upgrade Vail Rec. District/TOV public facilities
c. Renovate/replace Golf Course Club House
D
Su~mai°y Rep(Di°t Toi°
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1
~~~~~~~ction
Vail has flourished ever since it was founded as a ski resort in 1962. Vail was subsequently
incorporated as a town in 1966, and ultimately adopted a Home Rule Charter in 1972. More
than 45 years later, Vail continues to maintain and even expand its phenomenal and
progressive growth.
As we begin 2008, it is critically important to identify strategic expansion plans relative to the
extraordinary growth opportunities for the Town of Vail. It must understand and deal with the
implications of growth, and recognize the need to maintain and strengthen fire protection as
Vail continues to grow. Simply stated, as the Town of Vail expands - so must its essential
services. However, the Town of Vail must recognize the need to conduct a measured
management approach, consisting of objective analytical analyses complemented by the
opportunity for community input. In order to ensure this rational, measured approach, the
Town of Vail is strongly encouraged to consider the recommendations outlined on the
f'ollowing pages.
Currently, Vail Fire & Emergency Services, a division of Town of Vail municipal government
operates two fire stations within the town's boundaries along the I-70 corridor from mile
marker 171 to mile marker 190. Additionally, Vail Fire & Emergency Services has an
agreement with Vail Resorts, Inc., to provide fire suppression services for the ski area, outside
of its normal response area. Further, Vail Fire & Emergency Services has an automatic
rnutual-aid and regional-aid agreement with all fire departments in Eagle County and nine
surrounding counties, as well as the Colorado State Patrol for hazardous materials response
along the I-70 corridor.
Town of Vail's Building Safety & Inspection Services h`as the primary responsibility for
administering and enforcing the town's building codes (working in a collaborative team effort
with VF&ES Fire Prevention Bureau). It is mandated to ensure that building construction
meets the highest safety standards. According to officials of the TOV Building Safety &
Inspection Services, the 2003 editions of the International Building Code, International
Residential Code, International Fire Code, International Mechanical Code, International
Plumbing Code, International Fuel Gas Code, International Energy Conservation Code, and
the 2005 edition National Electrical Code are utilized for the issuance of construction pernuts
at its location in the Community Development office building.
According to the U.S. Census Bureau and U.S. Bureau of Economic Analysis (2000), out of
445 counties in 13 Western states, Eagle County is sixth in growth potential. Eagle County is
also the fourth-fastest growing county in Colorado, and the tenth-fastest growing county in
the U.S. These national statistics accurately reflect the current explosive growth in the Town
of Vail and Eagle County, respectively. The data reinforces the need to continue strengthening
the mission of Vail Fire & Emergency Services, which is to provide quality fire protection
and emergency medical services to the residents and guests of the conzmunity.
2
llntroduction (cContinued)
The intent of this report is to objectively recommend the expansion of essential services,
namely, to develop a third fire station to be located in West Vail through an analysis of the
following qualitative and quantitative parameters:
(1) A review of the cunent services provided
(2) A projection of the geographical growth of the area to be served
(3) Determination of the level of services associated with this growth
The location of the third fire station is on land owned by the Town of Vail, located at 2310
Chamonix fl2oad.
At the request of the Town Manager, three distinct questions must be addressed and
answered:
(Il) ][s atllnird ffnre statioan aa~~~ed an tllne Towan off Van9?
(2) What ~tafffang leveds stnonald lbe eonsnder¢d foa~ an additnoanall rire statnon?
(3) Are ahe~~ any crnticaIl needs wllaean the statimn us bunlt, tllna$ wnfl? prepare Vanl ]E'nre
& ]EBrnergeancy Serwnces for tne fantaare2
The aforementioned questions have been answered through a careful review of the following
iterns: past, current, and future demographics, response to a119-1-1 emergencies, response
time analysis, and recognized national standards for fire protection.
Vail is delineated into three principle areas. These include West Vail, Main Vail, and East •
Vail. These areas are roughly spread over a 10 mile corridor above and below I-70. This
report focuses on the necessity of a third fire station concept to optimize coverage and
response times according to the ISO's recommendation of a 1.5 mile radius for adjacent
stations to minimize response time and thus possibly result in a improved ISO rating for the
town's citizens and insuring a safer living environment for its guests. This latter issue is
extremely important since, during the peak winter season, as many as 35,000 people are
guests in Vail's hotel rooms. The location and staffing of the new station is especially critical
during this time of year, due to the fact that public parking garages reach their capacity and
frontage roads may accommodate up to 1,200 cars; additionally the influx of commuter traffic
on I-70 and Frontage Roads may stretch the resources of the Department to its limits.
3
Thard Station Option
Geographic issue to address - The Town of Vail stretches along I-70 for approximately 10
miles from mile marker 182 on the east to mile marker 172 on the west. The town is cunently
protected.by two fire stations. The East Vail station (#1) is located approximately 1.5 miles
from the eastern border of the town, while the Main Vail station (#2) is located in the center
of the town at mile marker 176. It is slightly over four miles from the Main Vail fire station to
the western border of the town. The two stations are 4.5 miles apart. The cunent configuration
does not meet the response time criteria outlined by the ISO.
~~BLE fl
Current location of iria-e stations ian Vail
As indicated in the table below, the Main Vail Station and East Vail Station include a 1.5 mile
radius each way along I-70.
~
MSin 5tatiOri
1.5 Mile radius Z',Y~
I I ( I
I I I I
I
171 172 173 174 175 176 177 178 179 180 181 182
'
s
4
TABII.]E 2
Average Trave? Tnme gor tflne Mann Van? stataora
And the propose¢Il West VanIl statnon.
Trav21 Time in Minutes
8 . . . ...3 . _ ,
7
, 6
rJ
~ * +
a h
~ 4-
2 C +ey
a~,~° _ `,~°~,xi .M,r '~t ~._.~h ~ ~C'~ 4 ~'hi~~'yFa. S` E,t . a ~'r-~"-~~,P'w'`~'"V'wi Gp . 'Wex-f•*- a ~ z. ° z' Y i k a
3 V;~ ,1~~ a~, t
tM ,7 v r4ua ~!M ,f~ £ ~J tw ~
2 ~ J" N;" sY i~ sr `~~~k'3~fi"T'lb~~~~~. yn ro
a Y trTM v y
0 ~
Current station Proposed station
TAB]L]E 3
Propose¢ll Sofleataoan - 3 IF'nre Statioaas
West 1.5 mile lyyain
radius lEast
1 1 1 1 1 1 1 1 1 1 1
7 7 7 7 7 7 7 7 8 8 8
2 3 4 5 6 7 8 9 0 1 2
Complies with ISO Does Not Comply with ISO Criteria
~ The proposed West station, designated as "West," and the existing Main station,
labeled "Main," will be close enough proximity to one another to comply with ISO 1.5
mile radius response time guidelines. The existing 1Vlain station and the east station
("East") are not within the 1.5 mile radius guideline and, therefore, are NOT in
compliance. However, the construction of the West station should result in an
approved ISO rating witli a subsequent reduction in insurance premiums for the
properties involved in the VVest/Nlain geographical area.
5
West Vail
Construction of a fire station in West Vail has been under consideration for many years. The
area has experienced commercial and residential construction and development. Millions of
d'.ollars have been invested in infrastructure as assessed land values have sky-rocketed. The
h.igher valued infrastructure will stimulate an increase in population, business, and tourism
usage, and will also accommodate larger, modern fire apparatus required to provide fire
protection and rescue capabilities for Vail's new larger and higher structures which house a
greater population of people.
After reviewing all of the reports and studies of Vail Fire over the past twenty-plus years, the
location that was suggested as the site for a third fire station remains viable. That location is
on the north side of I-70 on Chamonix Road, (formerly a Wendy's restaurant). A,dvaantages:
m A West Vail fire station would improve response times to this area of town. The
location meets the applicable Insurance Service Office (ISO) criteria. (The last ISO
review occurred in 1986). After the new station has become operational and the
"bugs" are worked out, it is recommended that the ISO be invited to conduct a new
rating. The outcome could potentially save Vail's merchants and citizens hundreds of
thousands of dollars (possibly millions) in insurance premium reductions.
a This location provides access to both the north and south sides of I-70.
o The third station will be able to respond rapidly and efficiently to cover the Buffehr
Creek area. This area has one-way in and.one-way out accessibility. In the past several
years, this area has dramatically increased the density of high value residential and
commercial condominium buildings. The water distribution system was, at one time,
the poorest in the area, but some improvements have subsequently been made.
o Average response times to locations in West Vail from station #2 at Main Vail will
decrease from 6.7 minutes to 2.3 minutes. This is a response time decrease of 66%,
further demonstrating the critical importance of reducing response times to protect the
lives and property of Vail citizens and guests in the sunounding areas.
6
~~~ff~ng
Immediate staffing needs at a minimum are:
o Engine 3 from Station #3 (1 Fire Captain, 2 Firefighters)
o Quick Response Vehicle (QRV) or Brush Truck.
As the workload increases, it is recommended that the Town of Vail consider staffing of four
personnel for each engine; this enhances the safety of firefighters operating at an incident and
effectively complies with NFPA Standard 1710, Section 5.2.3.1.1 as well as OSHA staffing
standards
Other considerations include:
A. It is recommended that the Training Officer's position be augmented by the
addition of a set of Safety Officer Duties. This critical position would be housed in
the new station and the staff inember would respond to basic or more complex
alarms. This position would be assigned the responsibility for both Training and
Safety tasks, each of which would have equal priority. Previous recommendations
revealed the need for a Training Officer, however the position was frozen in the
Town of Vail's budget in 2002.
I agree this is needed if the job requirements include that of Safety Officer as well.
B. The construction of the statiori should allow for living space for additional student
firefighters as well as full-time firefighters. Architectural planning should allocate
dornutory space that will accommodate (15) firefighters.
This could be accomplished by utilizing a bunk bed concept, wall-beds, or a
combination of both options.
C. The apparatus floor should be no less than 3 drive- through bays, 90' long, and 14'
x 14' apparatus doors. (Physical dimensions of modern fire apparatus are
increasing each year because of technology improvements and requirements
mandated by NFPA 1901). If fiscal resources permit, the Town of Vail should
. consider adding a 4`h bay (Drive through feature). Planning efforts should also
consider the addition of Wash Bays. During the architectural planning phase, it is
recommended that selected staff attend the F.I.E.R.O. (Fire Industry Equipment
Research Organization) Fire Station Symposium. It is the original fire station
design symposium and was originally developed by fire service personnel and they
remain responsible for its content. It is conducted by professionals who know
what works and what does not. It is scheduled to be held on November 3-5, 2008
in Charlotte,.N.G. Additionally, Fire C'hief Magazine has a professional section
7
devoted to fire station design; this agency can also be a significant asset in the
facility planning process.
D. The following items should be considered when planning for separate, special
purpose rooms: .
> Miscellaneous equipmentlsupplies storage capacity
> Decontamination room
> Personal Protective Equipment (PPE) storage capacity
? Physical fitness area (25' x 25') minimum, on ground floor.
A Air pack (SCBA) maintenance/repair room.
? Conference room for staff/local official training, plans review activities, temporary
backup EOC (Emergency Operations Center), and a place to conduct local community
meetings (Capacity to house 50-60 persons).
A Washer/Dryer room for PPE, air masks, etc.
E. Emergency generator, natural gas powered (if electrical power goes out due to
power grid outage or weather-related issue).
F. ADA-compliant facility for common areas in order to provide accessibility to rest
rooms and public meeting rooms
In accordance with the requirements of title II of the Americans with Disabilities
Act of 1990, the Town of Vail shall not discriminate against qualified individuals
with disabilities on the basis of disability in the Town of Vail's services, programs,
or activities.
G. Separate men/women restrooms, locker rooms. The fire service is committed,
nationwide, to hire qualified individuals without regard to race, creed or gender.
H. Offices for fire captain, lieutenant, fire prevention division and fire chief. These
individuals occupy supervisory/administrative positions and, therefore, have
access to proprietary/confidential infozmation, i.e. personneUtraining records,
sensitive building inspection reports, arson/fire inspection data, etc. Therefore,
these individuals require a secure office environment.
1. Establish the position of Battalion Chief (Possibly an exempt classification).
Reclassify the Fire Captain position to the rank of Fire Lieutenant. Allocate a
minimum staffing level of 3 people per station (Lieutenant, Driver/Technician, and
Firefighter). The Battalion Chief would supervise the 3lieutenants at stations 1, 2,
and 3.
8
SUMMARY
In conclusion, it is STIE8ONGIL1Y recommended that he Town of Vail plan, construct, and
staff a new fire station in West Vail for the following compelling reasons:
(1) To significantly reduce response times and subsequently achieve a better ISO rating,
with the result that the merchants/citizens of Vail could accrue thousands, possibly
millions of.dollars in insurance premium savings.
(2) To provide the level of magnitude of fire service consistent with the cunent multi-
billon dollar expansion of Vail's physical infrastructure.
(3) To acquire and accommodate state-of-the-art fire apparatus which will be much more
effective in fighting fires in multiple occupancy, high rise structures which are
becoming commonplace in the Town of Vail.
(4) To hire additional staff and provide modern professional training which will benefit
both current and newly-hired fire service personnel.
(5) Create an enhanced atmosphere of "espirit de corps" among the fire department staff
knowing that they and their needs are being considered a critical element in the
protection of the citizens they are dedicated to serve.
(6) To create a professional, nationally recognized environment in which the Fire
Department can eventually seek and obtain Commission on Fire Accreditation
International (CFAI).
9
Town Council Wo'rk Session
West Vail Fi're Station
2-19-08
Issues/Answers/Discussion
Most FrBcoiuently Asked Questbns_
~ as a third Fire Station reaaa ~~~~~d 9D 09
y
° What criten~ is used to determine need?
~ How wofi an aoc'Joc'Jatoonai statoon benefit Va# 09
: o What is the pian for the Main Va# stataon
and East Va# statoono
o What are the ~~~emataves?
o What are the proposed «
r~ecommc~ndatoons?
VO~Ume 2004 2007
2004-2007 Call Volume
1800 -
1750
' ..y_ . . . . . . ~ 3i
~ ~ - . - • • ~ r:i~~Y~ .
• . . . t . . ~ . . . ~ r ~ ~ ,
1700
, ~{ti•,
. ~ , , . . . _ #'1,~,ttY ~ +`4, e' • ' S ' roe ~ t,~ t
1650 7LOnearotal Calls
~ (TCalls)
x . . . ; ~ ~s.. • - .
. , ' y , . , ~ -y . .
7
1~0
rr •
` s9t 4~ W _
.r's.~ •~ta+;. Jr~~,:;Y . }r ~>r~.-~ . ~ . , A~~. .
1550
t.. . .~•a~+5~ 7- . , ~ ~ ~ai ~ ~ i r'- 5 .
r, , . . sd,d~r . . ~9r~ . d'fr: .
. : J . . 4 '1;~ti • r:;t~ J!' , , +~.ryw'~ .
. ~ yy ' . Z • ' : : ~ .
1500
2004 200 s 5 2006 2007.
Total Calls 1632 1656 1674 1768
Special Inciderrt Type
'Veather 8 Nstural Disaster
Service Ca{I
44
-MY'S ~c 3 ~ ~ ~ - -
:y Medical Service Incidern _ ~ . ~ • - ~
a., ~ #~`.t4 k ~ '~J.. ~Y- w-•b c c ~ a - , ' ~t - ~~z~ '~'+`s. ,.n s. ~ .
~ ~ - _ i _,r:. ~ ~t r . r~ x ~~r~:•pa w x .~a~ . a~ ~ ~ :
, . . . . . ~ y , . , , .
. : 'e . , ,x, -x i .~r .,:~4~ . •.sk M~, ,,;~+t~~.;~~'~ ~ ~ '~'a`' '~e ~a°` .
4.,
cplosion, Overhest(no fire)
~ •
w
:ardous Condition (No Fire)
h
Good IMerR Cail
r
Fire
Fatse Alarm 8 False Call
. ^ ;,R,..,, ,:a ~:".2~` •.rwi}.:::.,4."~;•'~c,'~`~`...,.~,.~f~~~~'!s',-~ -F ~x 1 ::#.~isG ~ 3. " ».}ir . ,.,,~x,~ . .
Ca~ Vo ume - per station
MaIln Valll West Vaal East Vall Toga~
2004 1018 286 328 1632
2005 1003 340 313 1656
2006 1017 372 291 1680
2007 1045 378 345 1768.
third f~re ~
~
station ~1 ~~aC~ o
o
~ Previous fire statoon needAo °o
catoon studo°es
support third statBo,ny 19749 19979 2003y 2005y
2007/2008.
O Synops~'s Of comIl~eflD~ ~ justificaflons,'3'
- Response to'mes - CaN processhg9 get-out t0me9
trave0 torne
- ~SO (~eMces Oo ffice) croteroa
_ - NFpQ/OSHQ guodefines
- Stanc~~rd of Cov-er
- Fo ~efighter safety
i
~ coPu-wn of Vail ~
1.5 We Radaus From Fire Stations
$~t~"~~,:-~ k'°a~+-~jt ~ ~ ` ° - • : .
..=T„r,-,r- Eas: Uas ~
. . ~ _ ~ S:3J4n `
.._-+r~~ ~;3~ ~,f~.`A'iri~~`'~ r._ . . i t~an~.~u~tauor: ~ ' •
.
r~~r Q; r~d..• i vM1 ~ -
.
(PiO~,^.Ee"". Viest',A 11513Jpn
;1 i •
~`;~;:~r•;:.N~ : , %
llail Fire Emergency Senrices
Existing Response Area
LEGEND
Fire Stations
~ Exis:.n9 .r.. , '~?~:,q~ •
PrcpcSed ('.5'e5t Uailj 1 : AW=s
- - ' 1.5 Nile Rac`us of _xsting Fre 5taioAs ^ .
1.5 bife ?a:usaf =rcpvsed Fre Sta:an
Construchon Projects J •
~ Un:~_-,~ 1i0n]tuGl~i P~ ~ a
~ HRSIapxed
j Drnad
Junc6on
~ 'Jail Pass
~
~
~ ? ~ rn'He rad'us ~O r(Bsponse
prof H e
PROPOSED STATION
Mail Vail and West~ ~alfl Interchange
Proposed Sbtuation n 3 Stations
~ 1.5 mi rad'tus 1 .5 nii rzdius
1.5 rnI radius
I
O
' . . . . . , . . . . .
1
r -7 1 7 7 1 7 7 7 ~ g a
. 2 3 4 5 7 7 8 ~ 0 ~ ~
a
Average response times to locations in West Vail from station ##2 at Main Vais wils
decrease from 6.7 minu$es t0 2e3 nninutese This is a response time decrease of
66%, further demonstrating the critical importance of reducing response times to
protect the loves and property of Vail citizens and guests in the surrounding areas.
Tra\d T me i n fVli nutes
8
. ~ 6:7,~ . , , . . . ~ .
xa tnW ~y.,.."
ki e~a-
. ,
~
4A~1'w
4
"`a~,+r'~,~ .r y 5-*~ ~ E T~. t ~a r~,` ~s L ~'3 5° i 'yS P n, `u „ r,,.. n,, s• V ~
..S s t _ *i 1 - L. ~ f . . e r u" ,rfl 4 '.Y~- ~ 1r
3
a~
LaM1 ' ~ . _ .Y . .A
2
w~
1
sY~•~~,e~,~ 7 ry_. ~.'~~.x .~i ~a-~':t~~~,es a'4^u.2' Y. L . k C} ~'~c' 1t - P~~~,av"~~-q L'.~="r Yx_ yi ua'e ai~"~.1FAG..:~'~E~ ~:a~Y~6a`@Ci~F .a 'T . f. ~`.if
f % ~.v .3r -3~ ~ ..t 4 ''4 J +5.~ +~1~' ~ - { -
0
+S.
, Current station Proposed statian
F-I e g u ~ ~o~ ~ Ra~
Agenabs
o~0 mg O a Ho NFPQ
• ~SO - Vao 0wo fl r~~~~vduate on ~ate 2009/2010
- 0nsurance reducto~~~~
~ New ~~aUoon wod~ fadootate ~~evng of OSHA 662
2 0 l~-~1 t99
• NFPA staffing cd'ter0a fou tyoca~ u ~sdeu uU'a~
Vl7ruVlS~re fire o1U ~~~efighISerV o(new V~aUOll Il
V V O~ ~d 0ow 12 o 14 (best VaVe)
• Vdume/comp~eAty/somdtaneous hddents ~ ~~adoness
Ci°fltnenIl TasIk ~~~~fing Needs by Rnsk
Mflnnmnntrga FIlrei~°nghtnng Personnefl Basea~ On lt.evel Off Risk
fLI'HtgCal Ta5k Ma% Ri5k Hn h Rask MoQIi Risk Lmw Risk
Attack line 4 4 3 2
Search & Rescue 4 4 2
Ventilation 4 2 2
Backu Line 4 3 3 2
Pum /Vehicle O erator 4 3 1 1
Water Su 1 1 1 1 _
Incident Command/Safet 2 2 2 1#
Communications 1 *
O erations officer 1 1
Lo istics 1 *
Sta in I * 1
Plannin 1 *
Rehabilitation I * *
Hi h-Rise Evacuation ] p*
Forcible entr
Salva e
Overhaul . ~ *
Utilit Control 1 1 1
Ra id intervention Team 4 2 2
Stairwell su ort 10* Total 54 24 17 6
# Can often be handled by the .first due officer
* At maximum and high-risk, additional personnel may be needed.
A Max risk, for example, would include a high-rise building,
A High Risk, for example, would be a hospital or school.
A moderate risk would include a typical single-family dwelling (2000 sq ft)
A low risk is associated with a vehicle or incipient brush fire. "
From Commission on Fire Accreditation International
?
S~mdtaneous ~StaUbn Response
• Approx~rnate~ ~JC~% f ~ ~ . y o tota0 onco~0
0 c~nts ~c~c~
back to backo
• A tHrd ~~aVon rec~uces the burden that
~ 13
so~uftaneo~~ ~aHs have on the systemo
• Examp0es 1-31 =089 2-~7=08
• AH s~'glJ u0ficanfl nu"dents O~ ~\l O lJ U lJ Ll LI ll eU cM~ stll uclS u~es rea
u~ re two o three
~~aU'3on responseo
t Cn-tena a a
. , . . ~ is Used to Determm"ne
Need'?
0
o ~ Current stat~~n bcatbns
~ Analys'B of ~bcatbns
° Response ~~mes
~ R'Bk Hazard ~nd Va~ue Eva0 °
uato~~
(RHAVE)
~ Eva~uation Target hazards (potentiaB fire
bss scenaraos)
~ ~
ryow wX a th~~rC~ o benefft VoDa
staVon 0
~
• Bang for the buck Ke/safety/p rope rty
cons° rvatoon)
• Potentoa~ reducV'on oDnsurance premoums
• Mor(B c~ose~y meets ontent of Natoona~
Standards
• Responds to 20020 p~an
• Reduced response to mes9 future
~~~~~~aHzatOon op~ ~ ~oIltun~t~es9 cust0~~~
~~rvMe9 ~~fficoent for future growtho
is ; ~ ~ . . plan ~ . ~ ~ - h4ain
Wh at ~
_ .
s ta tio n 9a
Renovate ~I1 II 2010 !~~/~Idgels ~ (Funds $9759000)
w~th ~ntent of buHding ~ ~~aHer9 m~~~
funcfiona~ ~~atou [l that "fits99 V1~~~~
~ the
VMageo
~ ConceptlUl~l des~gn analys0~ ~enor4ation op1~~onso
~ Benefits oncludea Ml8age 66icon999 sense of
66co9 9 u~un0ty999 public restroom potential9 ~~~~rtunity
for Fore/History/Museum functoono
l/
athe a~temaUves
o
~ Renovate mm"n statoon and East VaH
~~aVo~ aHevoatc~ th'rd ~~aUbn con~
C~C~ [~to
1
° BuHdWest ~ VaH stat° ~ Oo n9 a[~ C~o. C~C~ oOMa te East
and Mah sto ~ 0 -
~~~Onso
rKvposed Recommendations
W
East
~ 2009 = BuHd West VaH station to incorporate
Administrative staffy and separate dorms for
resident Firefighters.
~ 2010 ° Renovate/reduce s8~~ VaH ~tation
to be more conducove to ~sazeo
~ 2010/2011. - Renovate East VaH stafion9 based
on study of ~and use issues 9 ~ncorporatiu ~
~
functionafl'ty and room for staffo
°SM JMUI U QRY ° FvO m m0W racaM &uCoa` y by CQCQssOO C~ooMes 1°25°20DO o
* In conclusion, i$ as STROO NGLY recommended that he Town of VaoB p6an,
construct, and stafr~a ~new fore statson in Wes$ Vaa9 for the fo90owing compel9ing
reasonso
° To ~59g1~1f9C~1~1$By red~9Ce re5p09~5e tDO~'~eS ~i9~d Sfl..BbSeque~11t8y ~1Ch9eVe ~l be$ter ISO
ratong9 vvu$h $he resu9t $hat the merchants/cctezens of Vael cou0d accrue thousands9
possubDy mulDoons of doOlars in Ansurance premoum savongs,
° To pB'O!l8de the Ie!!~~ magn9tude Of f90°e Ser/9ce cOnS9Stent lNith $he Cur9°en$ multi°
ballon doDSar expansion of Vao8's physicaB infras$ructureo
* To acquare and accommodate sta$e-of-the~art fore appara$us whoch wa0l be much
more e$fectove in foghting fores in mu0tap9e oc~upancy, hugh rase s~ructures whuch
are becomAng commonpBace in the Town of VauBo
° TO h98'~ add9$Gonal Staff and prO!/@de m0de9'n prOfesS90naB $raBn9ng wh9ch wOBl benefi$
both current and newly-hared fire service personneBo
* 0,J11'GatG atl II entl Aanc'Gd at! 0 IIosph'Gt e of 66'Gsp'tl it d'G corps 99 a0 G IIong 14he f8re depa! ILY 0 dent
staff knowang that $hey and $heAr needs are beang conssdered a cri$eca9 element in
$he p8'o$eCtiOn O~ the CI$9ZenS ~~ey aB'e ded6Ca$ed tO Serlee
* To create aprofessiona89 natoona99y recognazed envaronment in vvhach the Fore
De~art m*en$ can eventua89y see~ ~nd ob$ain Commission on Fore Accredotataon
ln$ernatoonal (CFAB).
0
s ank You for Your
o
Cons~deraflon
~
fViEf1AORANDUM
TO: 1"own Council
FROM: Judy Camp, Finance Director
DATE: February 14, 2008
SUBJECT: Real Estate Transfer Tax Revenue Projections
The following information is presented in response to a question raised in your February
5tt' meeting regarding the amount of revenue projected from the real estate transfer tax.
The attached schedule uvas prepared for the five-year projection included in the 2008
budget book. Generally, we look at the real estate firansfer tax in two pieces - the "base"
revenue and revenue from major redevelopment projects. UVorking from the 2007
Amended Budget as of September 4, 2007, we held base transactions essentially flat
from 2007 to 2008 and then increased the outer years by an assumed market increase
of 5% per year. V1/e then estimated the RETT from each of the major redevelopment
projects based upon the number of units planned in the project and by making
assumptions as to timing and selling price. Selling prices are based upon prior sales of
the same project, sales of similar units, or marketing material provided by the developer.
We include in the estimate only the first sale of new units built, not units that may be
"flipped".
F2evenue esfiimates are adjusted during the "budget adjustment and supplemental
appropriation" process, generally three times during the year. If revenue is expected to
be under budget, this is tlie opportunity to reduce expenditures accordingly. V1le have
included $8,230,000 of RETT in our 2008 budget and a fund balance of $6,820,673 at
the end of 2008. If our RETf collections were• cut in half, our fund balance would still
remain at $2.7 million even without any cuts in planned projects. By monitoring the
revenue throughou4 the year and identifying potential shortFalls, we also have the ability
to delay and/or eliminate expenditures that have not yet been committed. Projects for
which expenditures have not been committed in 2008 include $1.5 million for Ford Park
master plan improvements, $1.1 million for LionsHead Park, and $.5 million for open
space acquisitions, among others.
Although fihe 2007 RET'T revenue is not final at this time, our early analysis shouvs
"base" revenue down approximately 17% from 2006, whereas we had projected that
category to be up just slightly for 2007 compared with 2006. As we go fonward with the
budget adjustment and supplemen4al appropriation process, we wrill provide Council writh
a thorough review of revenue from both the base and major redevelopment projects.
We expect the proposed amended budget presented for your approval in April will
include a reduction in afi least the base component of the real estate transfer tax
revenue.
,
Town ofi!/ail
Real Es4ate Transfer Taz Projection
Prepared for 2008 Budge4 Book
Amended
Actual Actual Buclge4
2005 2006 2007 2008 2009 3010 3099 2092
Base Transactions
(excludes major
redevlopment projects) 4,956,666 5;395,244 5,463,000 ' 5,455,000 5,728,000 6,014,000 6,315,000 6,630,000
% Increase 8.8% 1.3% -0.1 % 5.0% , 5.0% 5.0% 5.0%
Major Redevelopment
ProJ6cts 1,249,392 844,500 1,837,000 2,775,000 3,372,000 2,546,000 1,110,000 170,000
Total Real Estate Transfer
Tax Revenue 6,206,058 6,239,744 7,300,000 8,230,000 9,100,000 8,560,000 7,425,000 6,800,000
%Increase 0.5% 17.0% 12.7% 10.6% -5.9% -13.3% -8.4%
E:\RETT Tracking and Prop Tax 2008 .
2/74/2008
,
Toven of bail
Real EsQate Transfer Tau ProjecQion
Prepared for 2008 Budget BooEc
RNajor Redevelopment ProjecQs Included in Projection by Year
" 2005 2006 2007 2008 2009 2090 2099 2092
Arrabelle Arrabelle
Cascade
Residences
Crossroads from
Individuals
Evergreen
Founders' Park
Gara e
Forest Place Forest Place Forest Piace
FourSeasons
from Chateau Four Seasons Four Seasons Four Seasons Four Seasons
Gore Creek Place Gore Creek Place
Front Door-
Townhouses
Manor Vail
Ex ansion Manor Vail
One Willow One Willow
Brid e Brid e
Ritz-Carlton
Am co station Ritz-Carlton Ritz-Carlton
Solaris Solaris
VailGlo /
LionsHead inn
Vail Marriott
Vail Mountain
Lod e
Vail Plaza Hotel Vail Plaia Hotel Vail Plaza Hotel Vail Plaza Hotel Vail Plaza Hotel Vail Plaza Hotel
est aven a
Cascade Villa e
The Willows The Willows
E:UtE1T Tracking and Prop Tax 2006
2/74/2008
ORDOMANCG NO.6
SER6ES OF 2008
L'9tl'Gl ORDOtlC1G'S10GCLS G=JMIaND00C1G p QTLtS 69 CWAP0ER 3y ARTDCLE 0, V6'UIL UOVGH
C~~~ ~EGARDItlClG OFFEIIC1SEo-y fi1GAINST PUBL0C PLSACEy AII'ClD SETTDYC1G
FORTH DETA9LS BN REGA(PdD THERETO
WHERCAS, the Town of Vail, in the Counfiy of Eagle and State of
Colorado (the "Town"), is a home rule municipal corpora4ion duly organized and
existing under laws of the State of Colorado and the Town Charter (fihe
"Charter"); and
WHEREAS, the mervibers ofi the Town Council of the Town (the "Council")
have been duly etected and qualifiied; and
WHEREQS, the Council finds fhaf hindering transporta4ion within the
Tovvn is of public concern and efficient police regula4ion ofi such a crime vvould
preserve the general welfiare of the cifiizens and guests of the "fown. ,
YCIOC/Gy II WERlSlrORlGy OE IIl ORDL=WONISD BU II WE II OUOACI ~OUUClC01L OIr
TWLS II OWICl OIr VA016.y COL~ORADOy II WAIl y
~ec46on 1e Title 6, Chapter 3, Article D, is hereby amended by the addition of
Sub-Section 6-3D-5, to read as follows:
~~~~~ON 6-30-5 N ONDER9NG TRAR9Sf~~~~ATION: A person commi4s the
offense of hindering transportation if he knowingly and without lavvful authority
stops or hinders the operation of any vehicle used in providing transportation
services of any kind to 4he public or fo any person, association or corporation.
SectBon 2, tf any part, section, subsection, senfience, clause or phrase of this
ordinance is for any reason held fo be invalid, such decision shaN not effec4 the
validity of the remaining portions of this ordinance; and the Town Council hereby
declares it vvould have passed fhis ordinance, and each part, section, subsection,
sentence, clause or phrase thereof, regardless of the fiact that any one or more
parts, sections, subsecfions, sen4ences, clauses or phrases be declared invalid.
Sec4uon 3e The amendment of any provision of the Tovvn Code as provided in
this ordinance shall not afFecf any righf which has accrued, any duty imposed,
any violation thaf occurred prior to the effective date hereof, any prosecufion
commenced, nor any other action or proceeding as commenced under or by
virfue of the provision amended. The amendmenf of any provision hereby shall
not revive any provision or any ordinance previously repealed or superseded
unless expressly stated herein.
Ordinance No. 6, Series 2008
Sectaon 4. All bylaws, orders, resolufions and ordinances, or parts thereof,
inconsistent herewith are repealed to fhe extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or
ordinance, or part thereof, theretofore repealed.
Section 5. The Council hereby finds, determines and declares that this
Ordinance is necessary and proper for the health, safety and welfare of the Town
of Vail and the inhabitants thereof.
IYr7 URODUCEDy READ O1tl II-IRSA RlSP9DI6tlGy 6'1PPROVED, AND
ORDERE~ PUBL9SF0ED ONCE OPB FULL ON FDRST READ9R9G this 19th day of
February, 2008, and a public hearing for second reading of this Ordinance set for
the 4th day of March, 2008, at 6:00 P.M. in the Council Chambers of the Vail
Municipal Building, Vail, Colorado.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 6, Series 2008
'p
MEf~ORANDUM
TO: Vail Town Council
FROiVI: Community Development Department
DATE: -February 19, 2008
SUBJECT: Resolution 3, Series of 2008, a resolution to establish Special Business Promotion
Permits, and setting forth details in regard thereto.
1. PQ.DRPOSE
The purpose of this hearing is to review and vote on Resolution No. 3, Series of 2008, a
Resolution to establish Special Business Promotion Permits, and setting forth details in regard
thereto.
VI. BACKGROIJND
Over the past few years, the Special Events Coordinator has received numerous requests
from businesses to hold promotional events that did not meet the requirements for a special
events permit. After consulting the business community, Staff has developed the Special
Business Promotion Permit to allow individual businesses to hold promotional events that
include activities outside of day-to-day business. On February 11, 2008, the Planning and
Environmental Commission unanimously voted to recommend approval of a resolution
establishing Special Business Promotion Permits.
Examples of businesses and events that could potentially gain a Special Business Promotion
Permit are:
o Salvation Army Bell Ringers (must be sponsored .by business)
o Jimmy Huega Charity Shoe Sale
•o Alex's Lemonade Stand
o Retail Clothing Store: on-street Fashion Show and party
o Restaurant: Anniversary Celebration
o Hospital: display vehicle for raffle ticket sales
o Bookstore: Book signings ~
o Art Gallery: Opening
o Grand Openings ,
o Charity Dog Wash ar Car Wash
IOB. ACTBON REQa.DESTED OF COUNCIL '
Staff requests that the Vail Town Council approve, approve with modifications, or deny
Resolution No. 3, Series of 2008.
I!!. STAFF RECOM6Ni1~~~ATION
Staff recommends that the Vail Town Council appu-ove Resolution IVo. 3, Series of 2008.
V. ATTACIFBfiflENTS A. PEC memo dated February 11, 2008 •
B. Resolution No. 3, Series of 2008
Attachment A
MEMORQ?NDl1M
TO: Planning and Environmental Commission
FROM: Community Devefopment Department
DATE: February 11, 2008
SUBJECT: A request for a recommendation to the Vail Town Council, to allow for Special
Business Promotion Permits, and setting forth details in regard thereto. (PEC07-
0073)
Applicant: Town of Vail
Planner: Rachel Friede
1. PURPOSE
The applicant, the Town of Vail, is requesting the Planning and Environmental
Commission provide a recommendation to the Vail Town Council on a resolution to allow
for Special Business Promotion Permits (SBPP). The purpose of SBPP is to allow
licensed businesses within the Town of Vail to hold promotional events that include
activities ou#side regular business activity within and adjacent to the business that would
otherwise not be permitted under a special event permit. While a resolution does not
require a Commission recommendation, Staff requested this hearing in order to allow the
Commission an opportunity to provide comments and a recommendation to the Vail
Town Council.
II. DESCRBPTBON OF THE REtaUEST
The Special Business Promotion Permit (SBPP) will allow licensed businesses within the
Town of Vail to obtain a permit for promotional events that provide entertainment or
activities that are not typical in day-to-day business operations. Examples include
fashion shows, artists performing on the street and bands promoting a grand opening
event. The goal of the Special Business Promotion Permit is to offer an opportunity for
Town of Vail businesses to increase economic vitality outside the parameters of a
Special Event Permit. Staff proposes to allow for SBPPs for one year as a trial run, and
will evaluate the program upon expiration.
Special Business Promotion Permit applications will be evaluated by the Special Events
Committee, which is made of Town Staff from various departments, based on the
following criteria:
A. AppBican4: The applicant shall be a licensed business within the Town of Vail.
Licensed businesses may obtain a SBPP on behalf of a non-profit organization.
B. AcBdlitiona& Ac$ieiqies: The event must have activities that are not part of
everyday business activities of the business. The activities should add vitality to
the exterior of the business and provide activities for the general public.
C. Loca$6on: The event must at least partially occur outdoors and shall be located
adjacent to the applicanYs business location. . The event shall not impact the
frontage of neighboring businesses unless the affected business owners provide
a written letter of approval. The event may not take place within an approved
special event permit area during the special event.
D. PeP6YEBtS PeP SBPP Zone: No more than four SBPP will be issued for
promotions in each established SBPP zone at any one time.
E. Permits Per Business: Each business may be issued up to four SBPP per
calendar year, with at least thirty days befinreen the end date of a permit and the
start date of the next permit.
F. Dates Res4ricted: SBPP will not be issued for events occurring during the
following dates: July 3-8, 2008; Dec. 25, 2008-Jan 1, 2009; Jan 16-20, 2009;
Feb 13-23, 2008
G. Length of event: The event may not exceed 72 contiguous hours.
H. Noise and Lighting: The event must comply with noise and lighting regulations
within the Vail Town Code.
1. Signage: In addition to allowed signage per Title 11, Sign Regulations, the
event is permitted up to 30 square feet of signage that shall comply with Chapter
11-5, Design Guidelines and Standards, Vail Town Code.
J. Outdoor Display of Goods: Any outdoor display of goods must be located on
the business' property. Cardboard boxes will not be allowed to hold or display
products unless they are the product's original packaging.
K. Circulation: The event shall not impede pedestrian and vehicular circulation
and thus, shall not block or encroach upon the required ingress/egress of
doorways, walkways, stairways, and parking or load ing/del ivery spaces.
L. Public Safefy: The event shall not pose any risks to public safety, as •
determined by the Town. The event shall not block or encroach upon any fire
lane, fire staging area, and shall maintain a minimum distance to fire hydrants of
seven (7) feet to side or rear, and fourteen (14) feet to the front.
M. Food: If food is to be served or sold, the event shall comply with. all Temporary
Food Event Operational Requirements.
M. Additional Permits Required: The applicant shall obtain all required addition
permits. Additional permits may be required if there is amplified.sound, tents or
alcoholic beverages are served beyond the licensed premise.
Special Bus6ness Promotiom Perrei6t (SBPP) Zones
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II1. BACKGROUND
Currently, the Town of Vail grants special event permits only to non-profit organizations
for use of Town of Vail property and right-of-way for events. In practice, the Town
requires that "any organized activity involving the use of; or having impact upon, public
property, public facilities, parks, sidewalks, street areas or the temporary use of private
or public property in a manner that varies from its current land use, requires a permit."
The permit application is reviewed by the Event Review Committee, which consists of
Town Staff from various departments.
Over the past few years, there have been a few special event permit applications for the
use of Town-owned property and right-of-way by businesses for business and special
promotions. Examples of proposals within the last year include the Colorado
Footwear/Huega Center Charity Shoe Sale, which was included in the Spring Back to
Vail special evenf permit, the Cool Waves fashion show and party in Seibert Circle,
which was denied, the Garfinkles/Stuff Lodge Spring Party, which was approved only
within the confines of the Gafinkles deck, and the Los Amigos 40t' Anniversary
celebration; which did not occur due to complexity of issues.
Staff has met with the Commission on Special Events, Vail Chamber and Business
Association, the Vail Economic Advisory Council, and the Town Council to discuss the
proposed permit. Comments from all of the groups have been strongly supportive of the
concept and most suggestions were incorporated into the final version of the permit
program. A final meeting was held with business representatives on February 5, 2008,
resulting in the final proposal included in this memo.
IV. CRITERIA AND FlNDINGS
The Vail Town Code does not require that this type of program receive a
recommendation from the Planning and Environmental Commission prior to
consideration by the Vail Town Council. However, Staff requests a recommendation
because of the close correlation befinreen this program and zoning issues. Staff has
identified criteria that may be used to determine a recommendation:
1. The extent to which the program would better implement and better achieve
the applicable elements of the adopted goals, objectives, and policies outlined
in the Vail Comprehensive Plan and is compatible with the development
objectives of the Town; and
Staff believes the proposed SBPP program better implements and better achieves
the applicable elements of the adopted goals, objectives, and policies outlined in the
Vail Comprehensive Plan and are compatible with the development objectives of the
Town. Specifically, the program will increase economic vitality in the commercial
areas of the Town, and will pravide opportunities for more events, presented in a
coordinated and regulated manner, throughout Town.
2. The extent 4o which the program demonstrates how conditions have
substantially changed since the adoption of the subject regulation and how the
existing regulation is no longer appropriate or is inapplicable; and
Staff believes the proposed program reflects changes in business owners needs.
With requests for special event permits for promotional events, the Town was alerted
to this need for the use of public property. The existing special event permit does
not reflect the changing needs of the community and only allows for special events to
be put on by non-profit organizations.
3. The extent to which the program provides a harmonious, convenient; workable
relationship among land use regulations consistent with municipal
development objectives.
Staff believes the proposed program provides for a balance between land use
regulations and special business promotion events. There are clear criteria that
require the event not impede egress, fire lanes, sidewalks, etc. and which provide a -
means for the Town to regulate the duration and general appearance/conduct of the
event. The program also requires that only four events are held within each zone at
a time.
4. Such other factors and criteria the Commission and/or Council deem
applicable to the proposed text amendment.
V. STAFF RECOMMENDATION
The Community DeVelopment Department recommends that the Town of Vail Planning
and Environmental Commission forwards a recommendation of approval to the Vail
Town Council to allow for Special Business Promotion Permits, and setting forth details
in regard thereto.
Attachment B
RESOLUTION NO. 3
Series 2008
A RESOLUTION ESTABLISHING SPECIAL BUSINESS PROMOTION PERMITS; AND
SETTING FORTH DETAILS IiV REGARD THERETO.
WHEREAS, The Town of Vail (the "Town"), in the County of Eagie and State of Colorado
is a home rule municipal corporation duly organized and existing under the laws of the State of
Colorado and the Town Charter (the "Charter"); and
WHEREAS, The members of the Town Council of the Town (the "Council") have been
duly elected and qualified; and
WHEREAS, The Council has determined that establishing Special Business Promotion
Permits will enhance the economic vitality of the Town.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO, THAT: _
1. The Council hereby establishes the Special Business Promotion Permit, and
approves the Special Business Promotion Permit Guidelines dated February 19,
2008, copies of which are attached hereto as Exhibit A, and made a part hereof
, by this reference.
2. This Resolution shall be effective immediately upon adoption.
INTRODUCED, READ, APPROVED AND ADOPTED this 19th day of February, 2008.
Richard D. Cleveland, Town Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Resolution No. 3, Series 2008
b
Resolution No. 3, Series of 2008 ExhibIlt A:
*VA, Special Business Promotion Perrnnt G~eidelirnes
~~February 19, 2008
COWWON CW WECIAL EVEMM
Purpose: A Special Business Promotion Permit provides an opportunity for an individual business to hold a
promotional event extending beyond the interior premises of the business location that provides additional
activities beyond day-to-day business. Outdoor sales of goods alone is not eligble for a special business
promotion permit.
Who Can Apply? Any business that holds a current Town of Vail Business License whose physical address
is located within one of the commercial and business districts in the Town of Vail, as outlined in Chapter 12-
7, Vail Town Code.
Conditions:
1. Additional Activities: The event must have activities that are not part of everyday business
activities of the business. The activities should add vitality to the exterior of the business and
provide activities for the general public.
2. Location: The event must at least partially occur outdoors and shall be located adjacent to the
applicant's business location. The event shall not impact the frontage of neighboring businesses
unless the affected business owners provide a written letter of approval. The event may not take
place within an approved special event permit area during the special event.
3. Permits Per SBPP Zone: No more than four SBPP will be issued for promotions in each
established SBPP zone at any one time, per the SBPP map in these guidelines.
4. Permits Per Business: Each business may be issued up to four SBPP per calendar year, with at
least thirty days between the end date of a permit and the start date of the next permit.
5. Dates Restricted: SBPP will not be issued for events occurring during the following dates: July 3-
8, 2008; Dec. 25, 2008-Jan 1, 2009; Jan 16-20, 2009; Feb 13-23, 2008
6. Length of event: The event may not exceed 72 contiguous hours.
7. Noise and Lighting: The event must comply with noise and lighting regulations within the Vail
Town Code.
8. Signage: In addition to allowed signage per Title 11, Sign Regulations, the event is permitted up to
30 square feet of signage that shall comply with Chapter 11-5, Design Guidelines and Standards,
Vail Town Code. -
9. Outdoor Display of Goods: Any outdoor display of goods must be located on the business'
property. Cardboard boxes will not be allowed to hold or display products unless they are the
product's original packaging.
10. Circulation: The event shall not impede pedestrian and vehicular circulation and thus, shall not
block or encroach upon the required ingress/egress of doorways, walkways, stairways, and parking
or loading/delivery spaces.
11. Public Safety: The event shall not pose any risks to public safety, as determined by the Town. The
event shall not block or encroach upon any fire lane, fire staging area, and shall maintain a minimum
distance to fire hydrants of seven (7) feet to side or rear, and fourteen (14) feet to the front.
12. Additional Permits: Additional permit may be required if:
a. You are serving or selling food. If so, all Temporary Food Event Operational Requirements must
be adhered to. For more information contact the Town of Vail Environmental Health Officer at
970 479-2333.
b. Amplified Sound will be part of your promotion. If yes, you will need to submit a Town of Vail
Amplified Sound Permit Application and provide verification of notice to neighboring businesses.
c. You intend to serve or sell alcoholic beverages beyond your licensed premise. If yes, contact the
Vail Town Clerk at 970 479-2136 a minimum of 60 days prior to your activity.
d. Any structure larger than a 1Ox10 canopy is proposed for the site. Larger structures will require a
Temporary Tent Permit and a site inspection by a member of the Vail Fire Department.
Specsal Busirtess Promotion Permot (SBPP) Zones
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SBPP Zone A: Vail Village
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SBPP Zone C: All other property within Town of Vail
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Speci
al Business Promotion Permit Application
*V1%
To~x~~~~~~~EVVNM A$25 non-refundable application fee must accompany this application. An additional refundable deposit may be
required, dependant upon the scope and scale of your activity. Submit Completed Application no less than 3 weeks
(21 days) and no more than six months prior to the requested dates to:
Special Events Coordinator
75 South Frontage Rd, Vail; CO 81657
Phone: 970 376-2394 or FAX 970 476-7141
Email address: specialevents@vailgov.com
BUSINESS NAME: Phone:
Business Physical Address:
Business Mailing Address: Contact Name: Cell Phone:
E-mail address:
DATES/TIMES OF THE PROMOTION:
Set-up: Date Time:
Start: Date Time:
End: Date Time:
Dismantle Date Time:
LOCA'Il'ION: Please attach a detailed drawing (8 '/z x 11 paper) of the site you wish to use illustrating placement of all
tables, signage, canopies, banners, etc.
SCOPE OF ACTIVITIES: Describe in detail the location and scope of the promotion and any activities to be
included. List all types of advertising and/or sampling to be utilized during the promotion.
Will you require additional permits? NO YES If yes, please include application for additional permits.
INSURANCE: If any portion of this event will talce place on public property, attach Proof of Insurance in the
minimum amount of $1,000,000 naming the Town of Vail as additional insured.
Special Promotions Permits are only for approved activities and time frames. In order to receive a refund of deposit
and avoid a possible Zoning Violation Summons, all promotional materials and must be removed from the site on the
approved ending date. Site must be in full zoning compliance for consideration to be given to the application.
Applicant Signature: Date:
Special Instructions:
Approval Signature: Date:
' By Vait Town Clerk
MEMORANDUM
TO: Town Council
FROM: Stan Zemler, Town Manager
Judy Camp, Finance Director
DATE: February 14, 2008
SUBJECT: Reallocation of balance in Conference Center Fund
HISTORY
In November 2005, Vail's electorate defeated an increase in the lodging tax to
supplement taxes approved in 2002 to build and operate a conference center. The ballot
question also contained a provision to rescind the 2002 taxes if the issue failed and for
the Town Council to either: refund any remaining revenues from the taxes pursuant to a
refund methodology determined by the Council; or to submit a question to the voters on
how such revenues shall be used.
On December 20, 2005, the Vail Town Council approved second reading of Ordinance
No. 27, Series of 2005, which rescinded the 2002 taxes, a half-cent sales tax and 1.5
percent lodging tax, effective January 1, 2006.
On February 7, 2006, Town Council reviewed the two options for disposition of the
conference center funds, i.e., develop a refund mechanism or submit a question to the
voters, and provided the following direction:
• Refund mechanism will not be pursued as a viable option due.to the complications
involved and loss of an overall community benefit.
• Reallocation must be used to reflect the original intent of the conference center taxes
to "increase occupancy and increase overall economic activity."
• A community outreach process is required to build community consensus regarding
a preferred reallocation concept to be considered by Vail's electorate in November
2006; ballot language must be finalized by mid-August.
During March and April 2006, a series of community meetings took place to solicit ideas
from the community to identify a new use for the funds which would increase occupancy
and increase overall economic activity. Ideas were also solicited from various town
commissions, chambers, and individuals via the town's website. Ideas generated during
that process are summarized in Attachments A and B. Staff identified four themes from
the community meetings: re-purposing the Dobson Arena to house a year-round indoor
event venue; construction of a stand-alone year-round indoor event venue; increase the
amount of funding available for group marketing; and increase the amount of funding
available for special events. Staff also identified a second option, which was to defer a
ballot issue to November 2007 at the earliest and allow time for the Vail Community Plan
and the Vail Recreation Master Plan to take shape. This option was chosen by Council.
By early 2007, the Vail Parks and Recreation Master Plan was complete and sufficient
community input had been received from the Vail 20120 process for staff to develop a list
of reallocation possibilities based on the town's needs as identified in those two
processes. The options identified included: increasing tourism promotion, marketing,
1
and special events to draw year-round visitors; providing greater access to workforce
housing, including loans for first-time home buyers and acquisition of homes for local .
workers; improving parks, trails and bike paths; remodeling and improving Dobson Ice
Arena so it can be used for other athletic and community events in additions to its use as
an ice skating facility; increasing environmental efforts, such as energy efficiency,
recycling and improving the health of the forest by removing pine-beetle diseased trees;
maintaining roads; remodeling public facilities, such as the library, fire station and other
public buildings; and funding the needs of the town as they arise. A telephone poll was
discussed as a method to determine whether there was sufficient community support to
place any of these ideas on a November 2007 ballot.
Meanwhile, the town entered into negotiations with Open/Hillwood Partners (OHP)
regarding redevelopment of the LionsHead parking structure. OHP's proposal included
a public conference and/or event center.
On April 17, 2007, Council agreed to postpone the survey and ballot-setting process until
2008 when additional information should be known regarding future plans for a privately
funded conference center as part of the LionsHead parking structure redevelopment
negotiation process.
In the January 22, 2008 Town Council Retreat, the conference center funds were
identified as a priority for staff to develop a work plan. Council acknowledged there was
no absolute commitment to a November 2008 ballot issue and asked staff to return to
Council in 30 days with an action plan.
CONFERENCE CENTER FUND
As of December 31, 2008, the Conference Center Fund is expected to have a balance of
$9.3 million, which will be available for disbursement. During the three years the
conference center taxes were in effect an estimated $5.4 million was generated by the
sales tax and $5.1 million colVected from the lodging tax. Approximately $2.5 million was
spent on research, planning, design, engineering and financing of the proposed
conference center and $300,000 on management fees net of earnings on investments.
- DISPOSITION OPTIONS
As identified previously, there are two courses of action for disposition of the conference
center fund revenues allowed by the November 2005 ballot: create a refund mechanism
or take a ballot issue to the voters. The refund option was discussed in February 2006
and determined not viable due to complications involved in returning funds to taxpayers
and loss of an overall community benefit. (See memos dated February 7, and April 18,
2006 for details.)
Does Council agree refunding the conference center tax is not a viable option at
this time?
The February 2006 discussion also led to the conclusion, reaffirmed in 2007, that
reallocation must be used to reflect the original intent of the conference center taxes to
"increase occupancy and increase overall economic activity." This concept has been
supported by the lodging community in a recent letter to Town Council as well as in
discussions at the Vail Economic Advisory Council.
2
Does Council agree any use of the conference center funds should reflect the
original intent to "increase occupancy and increase overa/l economic activity"?
The opportunity to increase occupancy and increase overall economic activity through a
conference center still exists within the proposed development of the LionsHead parking
structure. Although the schedule for a revised conference center proposal submission is
February 13, 2008, the overall project plan submittal scheduled for March 15, 2008, may
be extended by either party to September 15, 2008, well after a ba!!ot question must be
determined.
Staff recommends deferral of a ballot question concerning the conference center
funds until at /east November 2009.
ACTION REQUESTED OF COUiVCIL
If you agree with staff recommendation, approve a motion to defer a ballot question
concerning use of the conference center funds until November 2009 based upon the
findings included in this memo.
If you do not agree with the staff recommendation, direct staff to return to Council in two
weeks with a timetable and process for placing a question on the November 2008 ballot.
Attachments: Memo dated February 7, 2006 Memo dated April 18, 2006 including Attachments A and B
Memo dated April 3, 2007
Memo dated April 17, 2007
3
MEMORANDUM
TO: Town Council '
FROM: Stan Zemler, Town Manager
Judy Camp, Finance Director
DATE: February 7, 2006
` SUBJECT: Discussion of Framework for Process Involving Disbursement of
Conference Center Tax Collections
BACKGROUND
In November 2005, Vail's electorate defeated an increase in the lodging tax to
supplement taxes approved in 2002 to build and operate a conference center. The
ballot question also contained a provision to rescind the 2002 taxes if the issue failed.
Therefore, on December 20, 2005, the Vail Town Counci] approved second reading of
Ordinance No. 27, Series of 2005, which rescinded the 2002, taxes, a half-cent sales tax
and 1.5 percent todging tax, effective January 1, 2006. The remaining action required to .
bring closure to the issue is to determine a refund methodology for disbursement of the
remaining conference center funds or prepare a ballot question to determine how such
revenues shall be used.
CONFERENCE CENTER FUND
As of December 31, 2005, the Conference Center Fund had an estimated balance of
$7.7 miilion, which will be available for disbursement. During the three years the.
conference center taxes were in effect an estimated $5.4 million was generated by the
sales tax and $5.1 million collected from the lodging tax. Approximately $2.5 million was
spent on research, planning, design, engineering and financing of the proposed
conference center and $300,000 on management fees net of earnings on investments.
DISBURSEMENT OPTOOPIS
As identified previously, there are two courses of action for disbursement of the
conference center revenues. One option is to create a refund mechanism. There is very
little precedent for refunding sales and/or lodging taxes in Colorado. Any method would
require additional research on legal issues, including TABOR. Equity issues and
administration also need to be considered. One way to refund the taxes may be to
reduce the existing 4% general sales tax for a period of time. For example, if the cuRent
general sales tax rate were reduced by 0.5% for everything except food for home
consumption and the general sales tax levied on lodging were reduced by an additional
1.5%, taxpayers would recoup the $7.7 million balance in approximately two years.
During that time period, the sales tax on food for home consumption would remain at
4%, sales tax on lodging would be reduced to 2% and sales tax on everything else
would be reduced from 4% to 3.5%. Cash would be moved from the Conference Center
Fund to the General Fund and the Capital Projects Fund to assure those two funds
obtained the equivalent of the full 4% sales tax. The current 4% rate would be reinstated
when the funds were repaid. This method would return funds proportionately to the
same group of people who paid them, although it would be impossible to return funds
directly to the same individuals. If Council chooses to pursue the refund option, staff
recommends beginning the process by developing objectives for returning the funds
(e.g. provide equity to taxpayers; balance cost vs. benefit of inethod; legal compliance,
1
etc.). A second step wouid be for staff to more fully research and present several
methods along with an analysis of how they meet the objectives.
The second option is to identify an alternate use(s) for the revenue which requires a
ballot issue to be brought before the electorate in November as required by TABOR.
This option also will require significant research and analysis. Staff will focus on one or
both options at Council's direction.
FRAMIBVG THE DISCUSSIOAI In evaluating the two courses of action, staff recommends identifying criteria to help
frame the discussion in the community. For example, if there is interest in pursuing
utilization of the dollars to benefit the community, the discussion should address whether
utilization should be tied to the purpose of the 2002 taxes. If so, criteria might include
the following:
• Contribute to Vail's year-round economy
• Bolster shoulder season business
• Make Vail more competitive in a changing economic enVironment
• Create growth opportunities for lodging, retail, restaurant sectors
• Increase the number of destination visitors
There may be others who wish to expand the criteria to meet other community needs.
For example, charts 13 and 14 from the State of the Town Report (attached) include
infrastructure needs and other priorities identified from the 2005 community survey. The
list includes a recreation center; swimming pool; affordable housing; better/affordable
parking; entertainment and activities for kids; I-70 related issues; economic development
initiatives; redevelopment initiatives; growth management; construction management;
fiscal responsibility (taxes, budget, allocation of funds); and retain community/small town
feel. In addition, focus groups conducted in the fall of 2005 identified the following
priorities: lack of adequate parking, the need to improve the streamwalk along Gore
Creek through the entire town; and long-term solutions for I-70 related issues.
ACTlON REQUESTED OF COUPICIL
To begin the process, staff recommends a Council discussion during the February 7
meeting to identify initial review cr'iteria to be evaluated during a series of community
meetings. Council should also provide direction regarding evaluation of one or more
refund options. In addition, the discussion should identify ideas for a citizen outreach
process in an attempt to create community consensus regarding the various options
available.
ATTACHAAENTS
Selected Charts from State of the Town Report
2006 Election Calendar
2
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RRC Associates, inc. Source: 2005 Vail Community Survey
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4
2006 ELECTION CALENDAR
November 7, 2006 Coordinated Election Calendar with Eagle County
Please note that this is an even numbered year election for Tabor issues Eagle County will be
havin an at-the- olls election this ear at Donovan Pavilion.
Dates Ea e Coun Coordinated Election
July 28, 2006 ( Fri) Last day to notify County of participation in Eagle County
Election (100 da s rior 1-7-116(5) and 1-1-106- 4)
August 1, 2006 (Tues) , Latest date for a 1' reading to approve ballot issues to be
laced on coordinated election ballot.
August 7(Mon) Last day to file an initiative petition with the Sec of State for
2003 Gen. Election (3 months) (1-40-108)
August 8(Tues) PRIMARY ELECTION (POLLS OPEN 7a-7p)
1-4-101(1)
August 9(Wed) Last Day to establish polling places for the GENERAL election
(Donovan Pavilion)
90 days before 1-5-102.5
SOS Rule 7.3
August 15, 2006 (Tues) 1Latest date for a Z" reading to approve ballot issues to be
laced on coordinated election ballot
Aug 29 (Tues) IGA to be signed by County Clerks and Municipal
Clerks/Political Subdivisions (no later than 70 days before
election 1-7-116 2)
Sept 22 (Fri) Last day to file PRO/CON Statements pertaining to local ballot
issues with the DEO (designated election official) in order to be
included in the issue mailing (Friday before the 45th day before
the election). 1-7-901 4); Article X, Sec. 20 3(b)(v
Oct 6(Fri) Last day to mail notice of election ballot issues (at least 30 days
before ballot issue election) TABOR NOTICE Art. X Sec. 20
(3)(b); 1-1-106(5)
Oct 6(Fri) Ballots for the General Election must be printed and in
possession of the DEO (not less than 32 days before every
General Election (1-5=403 1).
Oct 10 (Tues) Last Day to Register to Vote for the General Election (no later
than 29 da s before the eneral election) 1-2-201(3
Oct 23 (Mon) Early Voting begins at early voters' polling place for the General
Election (15 days before the election) 1-8-202
Early Voting will be at tlae Town of Vail Adiaainistration
Conference Rooi?n beginning October 23 - November 3-
1VIon-Fri; 8a - 5
Oct 26 (Thur) Last day to post polling place signs for the General Election (at
least 12 da s before the election) 1-5-106
Oct 27 (Fri) Las day for County Clerks to give notice of General Election (at
least 10 da s before the election) 1-5-205(1);1-1-106 5)
Oct 27 (Fri) Last day to apply for Absentee Ballot for the General Election if
mailed (11`hda recedin the election) 1-8-104 3)
November 7('Tues) ELECTIO1V DAY - 7a-7 at Donovan Pavilion
MEMORANDUIIA
TO: Town Council
FROM: Stan Zemler, Town Manager
Pam Brandmeyer, Assistant Town Manag"er
Judy Camp, Finance Director
DATE: April 18, 2006
SUBJECT: Update on Process to Gather Community Concepts for Disbursement of
Conference Center Tax Collections
' BACKGROUND
In November 2005, Vail's electorate defeated an increase in the lodging tax to
supplement taxes approved in 2002 to build and operate a conference center. The batlot
question also contained a provision to rescind the 2002 taxes if the issue failed. As a
result, on December 20, 2005, the Vail Town Council approved second reading
of Ordinance No. 27, Series of 2005, which rescinded the 2002 taxes, a half-cent sales
tax and 1.5 percent lodging tax, effective January 1, 2006. To bring closure to the
matter, the Council was presented with the option to either determine a refund
methodology for disbursement of the remaining conference center funds or prepare a
ballot question to determine how such revenues shall be used.
On February 7, 2006, after reviewing Conference Center Fund disbursement options,
Council provided staff with the following direction:
• Refund mechanism will not be pursued as a viable option due to the
complications involved and loss of a'n overall community benefit.
• Reallocation must be used to reflect the original intent.of the conference center
taxes to "increase occupancy and increase overall economic activity."
• A community outreach process is required to build community consensus
regarding a preferred reallocation concept to be considered by Vail's electorate in
November 2006; ballot language must be finalized by mid-August.
CONFERENCE CEIdTER FUND
As of December 31, 2005, the Conference Center Fund had an estimated balance of
$8.2 million available for disbursement. During the three years the conference center
taxes were in effect, an estimated $5.5 million was generated by the sales tax and $5.1
million collected from the lodging tax. Approximately $2.2 million was spent on research,
planning, design, engineering and financing of the proposed conference center and
$239,000 on management fees net of earnings on investments. Overall, the lodging tax
represented 48% of the total conference center taxes coltected. Another 16% of the total .
was generated from the half-cent sales tax levied on overnight accommodations and
approximately 3% from restaurants in the town's four largest hotels. Thus, approximately
67% of the total tax was generated from guests at hotels and lodges.
1
COMMUNITY IDEA-GATHERIIdG PHASE
Using Council's direction as a framework, a series of community meetings took place
during March and April to solicit ideas from the community to identify a new use for the
revenue that would increase occupancy and increase overall economic activity. The
meetings involved representatives from community sectors facilitated by town staff and
attended by several Council members:
Lodging Group March 8 16 participants
Community Partners March 14 15 participants
General Public Workshop March 15 6 participants
Neighborhood Group March 22 7 participants
Retail/Restaurant Group April 4 6 participants
In addition, town staff solicited ideas from the Vail Local Marketing District, Vail Chamber
& Business Association, Vail Valley Chamber & Tourism Bureau, Commission on
Special Events, Planning and Environmental Commission, Design Review Board,
Construction Mitigation Group and the Vail Recreation District Board. Lastly, the town solicited ideas and concepts from individuals who were unable to attend
the community sector meetings. The town's web site collected 22 responses while
feedback frorn a half dozen others were forwarded via email or telephone.
Summarv off Ideas & Themes
Attachment A is a summary documenting all concepts submitted during the idea-
gathering phase. The ideas have been divided into two overall groupings. Section 1
outlines ideas generated during the community sector meetings in which facilitators
sought consensus from the participants, while Section,2 documents ideas generated by
individuals who offered their ideas independently without the benefit of a group
discussion. In each section, the concepts have been sorted to reflect "capital" ideas, or
those requiring construction, as well as "non-capital" ideas. Additionally,- staff has
provided a preliminary ranking of high, medium and low for co?7cepts generated by the
consensus-driven community sector groups. A high ranking, for example, means the
idea would bring destination visitors for multiple-day stays with spending across all
economic sectors while having the potential for a favorable cost-benefit ratio. Please see
Attachment A for description of the remaining rankings. While this prioritization is
cursory, at best, the exercise was used to identify the following themes, all of which have
been identified in the "high" category:
• A vear-round indoor event venue was named by four of the five community
sector groups as a top priority.
• Specifically, re-ourqosina Dobson Arena to house a year-round indoor event
venue was mentioned by four of the five community sector groups.
• Building upon the theme to use or renovate resources already in place, two of
the five sector groups identified the Golf Course Clubhouse as a facility that
. should be re-purposed to meet additional community needs.
• Four of the five community sector groups expressed support for additional
emphasis on qroup sales and marketinq and/or special events funding as a top
priority, with the remaining sector identifying the activity as an important
consideration.
2
RECOAAMENDED NEXT STEPS
As a next step, staff recommends further analysis of one or more of the themes
identified from the community meetings. Some of the analysis could be performed by
staff; however, outside resources will be necessary depending upon which options are of
interest. Staff could retum to Council on May 2 with a recommended process, timeline
and estimated cost for the analysis of options chosen by Council. Possible research
scenarios include:
Re-purposinq Dobson Arena to house a vear-round indoor event venue.
Research would include potential programming and spatial requirements,
estimated cost of building modifcation, parking requirements, operational
impacts, private partnership opportunities, etc.
• Construction of a stand-alone year-round indoor event venue.
Two possibla locations were mentioned during discussions: charter bus lot
and Vail Golf Course Clubhouse area. Research would include
potential programming and spatial requirements, estimated cost to build,
parking requirements, operational impacts, private partnership
opportunities and other sources of funding, etc.
. Increase the amount of fundinq available for qroup marketinq.
Research would draw on analyses already done by VLMDAC, WCTB, HVS
International and others to develop a spending proposal and estimate the
potential impact on occupancy and spending in town. It should be possible to
pursue both group marketing and special events with the funds available. The
analysis would be done separately to provide the option to do one or both.
• Increase the amount of funding available for special events. '
Research would draw on analyses already done by CSE, event producers
and others to develop a spending proposal and estimate the potential impact
on occupancy and spending in town. It should be possible to pursue both
group marketing and special events with the funds available. The analysis
would be done separately to provide the option to do one or both.
A second possible option is as follows:
• Do nothinq for now and allow time for the Vail Communitv Plan and the Vail
Recreation Master Plan to take shape. Then use the plans to identify the
community need and take to voters at that time, even if it means a one-or two-
year delay. While not a, theme voiced,consistently during the meetings, staff is
intrigued by this approach which surfaced during the Neighborhood Group
meeting.
ACTION REQUESTED OF COUMCIL
Staff is seeking direction from Council on next steps. Those options include:
• Identify concepts that are likely to meet the criteria of increased occupancy and
increased overall economic activity for additional analysis. To be considered by
Vail's electorate in November 2006, ballot must be finalized by mid-August.
--and/or-- • Adjust timetable for election; November 2007 at earliest. Renew the process
upon the conclusion of the Vail Community Plan and the Vail Recreation Master
Plan for integrated community consensus building.
ATTACHMEPITS
• Sumrnary Document of Reallocation Ideas
s Notes from Community Sector Discussions
3
ATTACHMENT A
CONFEREPICE CENTER FUND REALLOCATION IDEAS
March/April 2006
List is prioritized by ability to meet criteria established by Town Council:
"To increase occupancy and increase overall economic activity"
High Ranking = Brings destination visitors for multiple-day stays with
spending across all economic sectors; has potential for
favorable cost/benefit
Medium Ranking = Brings destination visitors for short stay with spending
across all or some economic sectors; has potentral for
somewhat favorable cost/benefit
Low = Brings a few destination visitors or day visitors only with
spending across a1l or some economic sectors; has
potential for /ess favorable cost/benefit
SECTIOFI 1 IDEAS GENERATED DUFtIfdG GROUP CONSENSUS PROCESS
CAPITAL *Denotes Top Tier ldea from Community Sector
High
• Remodel/expansion of Dobson Ice Arena as multi-use facility.
(Lodging Group)*
• Re-purpose Dobson Ice Arena as a multi-use center using
partnership/naming rights. (Public workshop)*
e Re-purpose Dobson Arena to accommodate a wide variety of events
such as indoor sports and concerts that attract out-of-town guests.
(Community partners)`
• Build an event center by re-purposing Dobson or making
Amphitheater year-round.. (Neighborhood group)
• For the $8.2 million collected, partner with a private entity to develop a
facility that would be large enough to house either large groups or
events. This facility could be located at an existing site like Dobson or
the LionsHead parking structure. The $8.2 million would only be seed
money for an effort of this kind, and perhaps it could be offered
interest free. (VLMDAC)`
• Create an indoor event venue (new facility or revitalize an existing
building) that would allow space for existing evenfs to flourish, such as
the Vail Film Festival, Vail Symposium, International Dance Festival,
etc., as well as opportunities for new events and activities to be
enjoyed by both the community and guests. (Retail/Restaurant)`
• Use/renovate resources already in place. (Public workshop)
• Rebuild or re-purpose the Golf Course Clubhouse. (Neighborhood
group)
• Re-purpose Golf Course Clubhouse to serve youth and elderly. For
example, redevelop area to include new clubhouse, restaurant, Nordic
center, outdoor ice and possible pool. (Community partners)" 1
(Capital Ideas Generated During Group Consensus Process, Continued)
Medium e Improve recreation and family entertainment, e.g., water park, pool,
- activity zone, etc. (Lodging Group)
• Build a recreation center modeled after Silverthorne and Breckenridge
to provide more activities for youth. (Public workshop)*
• Build a multi-purpose smaller event center on charter bus lot.
(Neighborhood group) .
e Partner with Vail Resorts' $4.3 million pledge and build a parking
structure. Possible locations: RV lot, West LionsHead, Ford Park.
(Public workshop)`
• Add another level of parking on LionsHead parking structure.
(fVeighborhood group)
• Create additional parking at Ford Park. (Community partners)'`
Low
• Seed to Vail Resorts, re: North Day lot for private development of
conference center. (Lodging Group)
• Create a public/private collaboration to build a conference center;
include Vail Resorts. (Neighborhood group)`
e Cover Ford Amphitheater and Alpine Gardens for year-round use.
(Public workshop)
• Cover Ford Amphitheater for year-round use. (Community partners)*
o Relocate Ski 8 Snowboard Club facility to Ford Park and add multiple uses to building; redevelop existing Ski & Snowboard property via
private development and use proceeds to cover construction of new
facility. (Community partners)'`
• Sell sewer plant site to private developer and use proceeds to
relocate facility. (Community partners)` ,
• Create an International Youth Hostel as motivation for young people
to come to the area. (Public Workshop)`
• Address transportation issues, including parfcing, transit and I-70 to
increase convenient access to Vail to add to critical mass.
( Reta i I/Re sta u ra n t)'`
• Address I-70 issues. (Public workshop)
• Address I-70 issues, such as noise, mag chloride, research, pollution,
. etc. (public workshop)
• IMAX Theater (Public workshop)
• Use $1 million to protect Gore Creek and gold medal fishing via Black Gore Creek sand mitigation (Community partners)*
• Pine beetle mitigation (Public workshop)
• Maintain trail system through foresUpine beetle mitigation. (Public workshop)
0 West Vail fire station. (Public workshop)
2
NON-CAPITAL `Denotes Top Tier ldea from Community Sector
High
• Use interest income for group sales through existing entities. Target
April through November to bring new business to Vail, such as
weddings and ski groups. Example: 15-year spend-down at $500,000
to $600,000 per year including interest. (Lodging Group)*
• Place the $8.2 million in an interest bearing instrument/account and
use the intecest annually to drive more group business to Vail through
direct sales efforts and marketing specifically focused on social
. groups such as weddings and family reunions as well as youth
oriented groups, i.e. soccer, to arrive in the non-ski months. Estimate
. $300,000 funding annually. (VLMDAC)'`
• Group sales to stimulate "off season." (Public workshop)
• Create an endowment for marketing. (Neighborhood group)"
• Increase funding for special events. (Neighborhood group)
• Increase special events, iconic events. (Lodging Group)
• Encourage additional special events through increased funding.
(Retail/Restaurant)'`
Low
• Consider a countywide marketing fund. (Neighborhood group)
• Flight subsidy/part of marketing plan. (Lodging Group)
• Television advertising. (Lodging Group)
• Post-skiing activities after close of season, such as backcountry
access, continued skiing, "use" of remaining snow. (Public workshop)
• Develop a retail theme/create new Vail "theme" through marketing;
concentrate on themed storefronts, vaporware. (Public workshop)
• Deed-restricted commercial space. (Public workshop)
• Seed $ for off-season opportunities to bring kids from inner cities.
(Public workshop)
• Be more progressive environmentally, e.g., wind/sun power, "green"
certification, etc. (Public workshop)
OTHER IDEAS/SUGGESTIONS
• Do nothing for 1-2 years, while allowing time for the Vail community
ptan to take shape and to develop consensus within the community on
how the $.should be spent. Waiting on the Vail strategic plan could
make the outcome that much more obvious. (Neighborhood group)'
• No more marketing! (Neighborhood group)*
• Use the money for something tangible, a capital asset. (Neighborhood
group)*
• It will be dicey to reintroduce a conference center ballot, or even
something perceived as similar, such as an events center.
(Neighborhood group)"
• Suspend stated objectives and consider projects that would "increase
Vail's desirability as a place to live and visit." (Public workshop)
3
• Save as seed $ for future/unknown uses, e.g., on mountain use in
partnership with USFS and Vail Resorts, enhancing the trail system,
etc. (Public workshop)
• If an events facility is built, keep food and beverage operations out of
the equation. (Retail/Restaurant)
s Important to create a venue that seasonal employees can enjoy.
(Retail/Restaurant)
0 Semantics are important, e.g. "congress hall° versus "conference
center.° (Retail/Restaurant)
• Be precise. Build a race horse, not a camel; don't water down an idea.
(Retail/Restaurant)
• Increase beautification of I-70; build another pedestrian overpass and
beautify the existing one. Improve pedestrian access all over town. '
(Retail/Restaurant) • If something is built, it doesn't need to be a monument or icon; keep it
simple. (Retail/Restaurant)
• Need to treat shopping, dining and night life as a"sport."
(Retail/Restaurant)
• Market weddings in Vail. (Retail/Restaurant)
• Address Vail's public relations problem by down valley residents who
take great pride in saying, "I don't come to Vail any more."
(Retail/Restaurant)
SECTIOPI 2 IDEAS GENERATED BY INDIVIDUALS VIA WEB, E-NiAIL, PHONE
CAPITAL
• Build an aquatic center intended for use by tourists as well as locals
such as in Seefeld, Austria.
• Build a recreation center with full lap pool and water features for '
children.
• Rebuild LionsHead Visitor Information Center and incorporate into a
new facility such as a recreation center to improve first impression of
resort.
• Build a municipal indoor pool and spa (sauna, lockers, steam bath) for
the use of residents and tourists.
• Establish some moderate "winter wanderwegs" on the mountain.
These would be moderate paths through the woods that are
maintained for non-skiers to enjoy the mountain experience without
skiing.
o Install an escalator from the top level of the transportation center
(near where the East Vail bus stops) down the hillside to Vail Valley .
Road (near the bottom of the existing stairs).
~ Build the swimming pool/rec center we so desperately need.
• Build an activity center over the library as a place for non-skiing
members to spend time. Could include a coffee shop, comfortable
sofas, Internet access, info center, message center, etc.
o Renovate the Vail Golf Course and the clubhouse.
• Build underground parking at Ford Park to support the needs of
summer recreation, access to the alpine gardens and the
amphitheater as well as skier overload.
4
(Capital ideas Generated by Individuals, Continued)
• Build parking garage at Ford Park.
• A building where conferences could be held.
• Build an independent meeting place away from the hotels, a practical
and useful meeting place where group sales can direct those
conferences that do not fall under the parameters of all staying at one
or finro hotels.
• Escalator at the Transportation Center is a good idea. Also, improve
the safety of Meadow Drive and the sidewalk (icy conditions,
dangerous interface with ped/bus traffic).
• Build a Vail lifestyle-wellness-workout-aquatic-recreation center that
would appeal to tourists who want a spa environment, but would be
affordable for use by locals as a primary fitness center for adutts and
children.
• To increase economic activity, make sure the redevelopment of
Crossroads lends itself toward town activity. Examples include tennis
courts to attract summer guests or some combined tennis/spa/hiking
retreat. A more structured hiking program that takes visitors on great
hikes within an hour of Vail would be a real tourist attraction.
• Enter a partnership with private developer or government entity to
remodel existing space or build new space which will provide meeting
space and/or indoor concert space. Example: a) Build 12,000 sq. ft.
on top of library available for small meetings, charity events and
medium size concerts; b) remodel Dobson to allow permanent sheet
of ice plus permanent second floor for meetings and concerts; c) build
a simple (i.e. warehouse construction) facility at total cost of $300 sq.
ft. plus fees of $1.7 million for 20,000 sq. ft. of simple meeting space
and concert hall.
• Use a parcel of town land plus the money to partner with a developer
of water parks.
• Ford Amphitheater is in need of $1 million in capital improvements to
retain it as a world class venue for the next 5 to 7 years. In addition,
$2 million is needed to recover a philanthropic loan default. Perhaps
voters could be asked to reallocate $1.5 million as a challenge grant
with the private sector making up the rest.
• Use the $7.7 million for alternative engine buses.
• West Vail fire station (2 responses).
NON-CAPITAL
• Spend the interest each year for marketing projects, leaving the
capital only to be used in a future conference center project.
• Invest, use interest for group marketing. Reserve the right of the
Council to recommend using the principal for a capital project and
have that recommendation put to the voters.
• Use some of the money to fund the Eagle County Drug Task Force.
5
e
OTHER IDEAS/SUGGESTIONS
. The money should be returned to those who paid the tax by means of
a reduced lodging tax (2 responses).
. Retum all funds to their rightful owners: the locat businesses that paid
those lodging/convention center taxes: And then police the
businesses to return that money back to the guests who paid those
taxes.
. Sptit the balance in 3 ways: 1) finance golf course improvement; 2)
start-up funding for NEW special events; and 3) offer subsidized
. package rates for golfers (at least one round in Vail) and future, new,
Special Event ticket holders with an emphasis on the shoulder
seasons.
6
ATTACHMENT B
CONFEi2ENCE CENTER REALLOCATION MEETINGS
LODGING DISCUSSION
March 8, 2006 GROUP CONCENSUS
. TOP TIER AGREEAAENTS
• Group Sa9es
Use interest income through WCTB and/or VLMD. Target April through
November to bring new business to Vail,,such as weddings and ski groups.
Emphasis is off conference center. Fifteen-year spend down at $500,000 to
$600,000 per year including interest.
• Remodel/expansion of Dobson Ice Arena as Multi-Use Facility
Quick study; exploee repurposing; add in third floor of the library.
SECOND TIER AGREEAAENTS
• Increasing Special Events/Iconic Events
• Flight Subsidy/part of Marketing Plan
• Improve Recreation and Family Entertainment, e.g. water park, pool, what
families can do together, activity zone, etc.
• Television advertising
• Seed to Vail Resorts re: North Day lot for private development of conference
center
GROUP WORK
Group 1: John Dawsey, Rob LeVine, Keith Odza, Chris Romer, Korby Fleischer
Idea No. 1:
Build an "attraction" facility and/or renovate Dobson Arena.
Could be a Vilar rype, or Rec Center or seed money for private conference center.
Evaluation Criteria:
Would increase "world class" facilities
Would bring in "world class" events Would support increased local traffic
Strengths: Weaknesses:
Permanent facility Voters already turned down
Original intent of tax followed Cost
Increased variety of events
Marketing tool/generate traffic
Selling Points: Obstacles:
Benefit to locals and guests Cost
Bring downvatley and out-of county visitors
1
Idea No. 2:
General Nlarketing to include:
• Group sales
o Air service/flight subsidy
e Increase special events
• Leisure travel component
Evaluation Criteria:
Heads in beds during off peak times Strengths: Weaknesses:
Supports original concept Is it enough?
If approved, structure in place via LMD, WCTB What is duration?
Competitive advantage in spent How to manage?
Off-season sales tax collections Exhaustible/once it's gone, iYs gone
Selling Points: Obstacles:
Support big picture items without increasing Who does this benefit (air flights,
sales or property taxes group sales)?
Supports retail community 2"d homeowner support?
Grou 2: Packy Walker, Geoff Wright, Frank Johnson, George Knox, Pam Stenmark
Idea No. 1:
Use interest from $7.7 million to direct WCTB to increase new group business
Evaluation Criteria:
Brings bodies, overnight
Strengths: Weaknesses:
Brings revenue to all sectors Benefits specific hotels most directly
Fits needs periods
Improve Vail's competitive advantage Selling Points:
Overall economic growth
Idea No. 2:
Recreation/Entertainment Kids Activities
Family entertainment, could be activities, hands-on participation, programs, activity
zone, sand boxes
Evaluation Criteria:
Promotes guest satisfaction and repeat business
Vail becomes more desirable, adventuresome and exciting destination.
Idea No. 3:
Iconic/Special Events
2
Criteria are events that bring participants, spectators and are newsworthy. Possible to
start with smaller special events with potential to grow into iconic events.
Evaluation Criteria:
Brings notoriety and business
, Entertains guests and promotes repeat visits
Group 3: Paul Johnston, Rich tenBraak, Christine Wemer, Jim Steinbach, Kelli
McDonald, Brian Normann
Idea No. 1:
Utilize interest income or principal to drive new marketing to bring additional business
into Vail via new marketing plans and sales efforts funding
Evaluation Criteria:
Brings more new overnight guests into Vail. For every $1 spent on lodging equates to $3
to $4 additional spent in town. Benefits all properties with new business via weddings,
ski groups, corporations and associations.
Strengths: Weaknesses:
New additional business Perceived lodging-only initiative
Benefits cross section of businesses Not tangible like a capital project
Addresses original objectives How would ROI be measured?
Selling Points: Obstacles:
Addresses original objectives of heads in beds Credibility of VLMDAC to implement
and economic vitality
VLMD in place to implement
MISCALLAPIEOUS ADDITOfdAL COMMEPITS
Dobson as multi-use facility - additional strength is facility already exists
Group Sales - although specific hotels may benefit most directly, others could benefit
from overflow; money from Conference Center would be spent in addition to existing
marketing dollars from VLMD; risk may be if we are successful with additional spending
over 10 to 15 years, what to do when funding runs out
Cost Reduction, i.e., reduce tax to lodging visitors in the future, was mentioned but the
group agreed this does not fit the criteria and should not be pursued'
Parking - was also brought up, but group did not feel it fulfills the original objective of
the tax
Process - the group suggested a summary meeting to bring together representatives -
from each of the meetings to discuss ideas from each
3
CONFERENCE CENTER REALLOCATION MEEYIPICS
"NEIGHBORH00D PARTPIERS"
A08PCh 14, 2006
1. Dobson
? Second level Multi-purpose flooring
? Conferences ? Sport events
* More seating
2. Golf Course
? Restaurant
Nordic
Clubhouse in right site
SkVSnowboard Vail / bring in more events / secondary use for youth.
services / physical facility /"sense of community"
3. 4h feature of kayak course / premiere destination
4. Parking at Ford Park
$4.5m from Vail Resorts
Other uses: year round facility
• Botanical Gardens
e Arnphitheatre
• Turf surfaces
• Concerts
• Masterplan / twenty years out
5. Golf Course Clubhouse
? Wedding Venue
•S Nordic center
? Community meeting space
6: Dobson multi-use facility
? concerts
sports venue
7. Move waste water plant
? Airspace developed
. . .
1. Gold Peak Race Arena /$2m from Conference Center funds
$2m commitment - $4m
VR's operating expense + shortfall in cash
Individual $1 m
Status of safety netting - $300k
2. Protect Gore Creek & Gold medal fishing
. Black Gore Creek sand mitigation -$1m from conference center funds
3. Dobson repurposing
4. Facility to serve youth and elderly
5. Parking at Ford Park
Parking at Ford Park
Amphitheatre - Expand in shoulder seasons
6. Sewer plant
Underground & airspace
Good consulting seroice - planning
Fund something that doesn't have another source, i.e., RETf taxes
Simplify ballot
Parking at Fod Park
Serves multi functions (locals & guests)
Artificial turf allows multi functions
Start process - multi-functions
Start process - use VR's $4.3 m
Parking won't affect aesthetics
Immediate impact
Real Community Center
Share "bricks & mortar"
CONFERENCE CENTER DISPOSITION OF FUNDS "GENERAL PUBLIC MEETING"
TOWN COUNCIL CHAMBERS
Wednesday, March 15, 2006
TOP TIER:
1) Dobson/multi-use center (7)
Re-purposing using partnerships/naming rights?
2) Parking structure (6)
Partner wNRI's $4.3M
Locations: RV lot, W. LionsHead, Ford Park
3) Rec Center (4)
Model after Silverthorne, Breckenridge - provide more activities for youth
4) International Youth Hostel (2)
Motivation for young people to come to the area
SECOND TIER IDEAS:
1) I MAX
2) Pine Beetle Mitigation
3) Group Sales to stimulate "off season"
4) Post-skiing activities after close of season
o Back country access
• Continued skiing, "use" of remaining snow
5) Use/renovate resources already in place
6) Develop a retail theme/create new Vail "theme" through marketing
• Concentrate on themed store fronts
• Vaporware
7) Deed-restricted commercial space
9) Seed $ for off-season opportunities to bring kids from cities
10) I-70 issues
• Noise
o Mag chloride
• Research
• Pollution
11) Maintain trail system through forest/pine beetle mitigation
12) Be more progressive environmentally, e.g., wind/sun power, "green" certification,
etc.
13) Expand amphitheatre season
IF THE COUNCIL'S STATED OBJECTIVES WERE SUSPENDED, WHAT WOULD
THIS GROUP PRIORITIZE?
This group would "increase Vail's desirability as a place to live and visit."
1) Rec center (6)
2) I-70 issues (4)
3) West Vail Fire Station (4)
4) Pine Beetle mitigation (3)
OR
5) Save as seed $ for future/unknown uses, e.g., on mountain use in partnership
w/USFS and VRI, enhancing the trail system, etc.
~
From: Pam Brandmeyer
To: Corey Swisher
Date: 3/27l2006 1:24:11 PM Subject: NOTES FROM CONFERENCE CENTER MEETING #4, NEIGHBORHOOD MEETING
Participants: Stephen Connelly, Bob Armour, Meredith Gersch, Sherry Donward, Jason Katzman, Dick
Cleveland, Mark Cervantes
Staff: Judy Camp, Pam brandmeyer
Wednesday, March 22, 2006, Vail Town Council Chambers
Items Introduced:
1) Event Center
- Requires collaboration and private enterprise to make it viable
- Would support music, community theater, a wide variety of entertainment
- Could the Amphitheatre be expanded? Made year'round?
- Capacity needed: 5,000-7,500
- Tricky proposition because the communiry just voted 1 down (e.g., conference center)
- Keep in mind, oriiginally the community "voted" to purchase an asset
- "Re-purposing" Dobson
- Connect to #5 and #7, following
2) Commission on Special Events (CSE)
- Increase $630K annual allocation considerably by $1-2M annually .
- Could be used as an endowment fund in lieu of General Fund expenditure
- Lump w/#3, following
3) Create an Endowment '
- Coordinated through the Vail Local Marketing District Advisory Council (VLMDAC), create cash
incentives
to rebate for off-season system to allocate funds
- Accountability: will "tell" how viable off season is
- Be "cautious" about summer
- Use 60% of the overall $BMNLMDAC marketing and the summer season is expanding/filling in
- Measure what we gain, based on a miniumum # of people, days, etc.
- Additionally, rebate a portion of sales tax
- Could serve as a"tool" to a lot of groups who might not othenwise consider us
- Disincentive: lodges could become less proactive in their own marketing, renting efforts
4) Golf Course Clubhouse
-"Re-purpose" and or re-build to provide year'round use/explore what additional
aspects/programm ing
could benefit visitors/residents, alike
5) and 7) LUMPED TOGETHER to: Public/Private Collaboration on Conference Center
Public/Private wNRI on Conference Center
- Supports original purpose of Conference Center Tax
- A challenge: requires TABOR election (as does any new/different use)
- No risk
- TOV directly contributes the $8M as an incentive to private devefoper for an event center (see #1)
- WNRI, new "players" at the table to collaborate (dissipates "bad feeling" from VRI's original pledge of
the maintenance site for the conference center location)
-$8M is a sizeable seed funding contribution
6) Charter Bus Lot
- Add another level of parking on LionsHead Transportation Center (LHTRC)
- Build a multi-purpose, smaller event center, e.g., Vilar 500 - the exact # is still undetermined
- Challenge: but would this just serve "locals?"
- Must have a venue of some kind (see #1)
- Challenge: can we afford? Must Iook at ancillary costs to support any new building, e.g., parking,
ingress/egress, roadways, etc.
7) Do "Nothing" for 1-2 years, while allowing time for the Vail VisionNail Plan to take shape and to
develop
consensus within the comunity on how the $ should be spent. Waiting on the Vail strategic plan could
make
the outcome that much more obvious.
8) County-Wide Marketing Fund
- The time may be right to reapproach this concept to start pooling resources/guest does not recognize
geographic boundaries
- Use some $ for seed funding
- Use $ as a challenge to get others to participate
OTHER TAKE-AWAYS ON WHICH THE GROUP SEEMED TO COME TO CONSENSUS:
* NO MORE MARKETING!
* GET SOMETHING TANGIBLE W/THE A CAPITAL ASSET
- Some ideas would simply "trickle away" the w/possibly nothing to have been gained at the end of
the day
' DICEY TO REINTRODUCE A CONFERENCE CENTER BALLOT ?(or even something perceived as
"similar,"
e.g., an events center)
PRIORfTY CHOICES:
#1 LUMPING 5) and 7) TOGETHER: PUBLIC/PRIVATE COLLABORATION ON CONFERENCE
CENTER
PUBLIC/PRIVATE COLLABORATION WNRI ON CONFERENCE
CENTER
#2 3) SET UP ENDOWMENT
#3 7) DO NOTHING FOR 1-2 YEARS - WAIT FOR OUTCOME ON VAIL VISION/COMMIJNITY
STRATEGIC PLAN
CC: Judy Camp; Pam Brandrneyer; Stan Zemler; Suzanne Silverthorn
CONFEREPICE CENTER REALLOCATION IIAEETIPIGS
RETAIURESTAd1RANT DISCUSSION April 3, 2006
Participants: Bob Boselli, Bill Hanlon, Steve Kaufman, Rayla Kundolf, Nancy Sweeney,
Dan Telleen
GROUP CONCENSUS
TOP TIER AGREEMEN'TS
#1 Indoor Event Venue
Create an indoor event venue (new facility or revitalize an existing building) that
would allow space for existing events to flourish, such as the Vail Film Festival, _
Vail Symposium, International Dance Festiva(, etc., as well as opportunities for
new events and activities to be enjoyed by both the community and guests.
#2 Special Events
Encourage additional special events through increased funding.
#3 Transportation
Address transportation issues, including parking, transit and I-70 to increase
convenient access to Vail to add to the critical mass.
DISCUSSION
Indoor Event Venue
. What we're missing is a common area where guest speakers/perFormances
could be held year-round. The Symposium needs a home. So does the dance
company. High School graduation. Vilar Center doesn't work for local events; too
costly. Is there an existing space that could be revitalized?
• Charter Bus lot is the most important piece of land in the TOV and careful
planning is in order. It ties LH and W together. It's on the bus route. It has
access to utilities. !t could tie-in to uses at Dobson Arena. It has access to
parking. It's publicly owned. Topography of site lends itself to an amphitheater
format.
• Caution: one reason conference center didn't pass was the food and beverage
component and perceived competition with the restaurants.
• Would be nice to create a venue that could provide entertainment for the
seasonal workers, much like Hot Summer Nights and Street Beat.
• We need to be specific about what we're doing. Build a race horse, not a camel.
Don't water down an idea. Take a look at facilities in Salida where the Colorado
jewelers meet. They use the steamplant theater and the retirement center where
rent is only $40 for the weekend. Need not be a profit center, but a community
center for community use. Vilar Certer is too expensive to program locally.
o Need better venues for Vail Film Festival, which attracted a great target market
and helped extend the season by a week in shops and restaurants. Seating at
Manor Vail wasn't conducive to viewing a film. And, the showing at Vail Mountain
School didn't attract as many people given the distance away from the core. Had
to pay $15 to park at Vail Cascade.
• Don't hire a team of architects to build an icon or monument. Keep it simple.
1
• We need a facility that is slightly more accommodating than Donovan Pavilion
and less than the size of a conference center.
• Aspen and Telluride have venues/facilities for their signature indoor events; Vail
does not.
• Ballet in summer is grand. It could go year-round if we had a venue for it. We
need something like an indoor version of the Ford Amphitheater.
• Would voters go for an events center when they turned, down a conference
center? It might need to get additional help from voters for operations.
• Woutd voters agree to reinstitute the ladging and sales tax?
• Semantics are important, e.g. "congress hall" versus "conference center."
• Be clear why conference center didn't pass. Don't sell criteria to the community
(heads in beds, economic vitality) if thaYs what killed the conference center.
• Event center could even include a small museum about the history of Vail to
unite the whole town.
Specia! Events
• Use money to seed Film Festival. There's room in this country for another
premier film festival. Vail is often a"me-too" approach. We watch what other
communities are doing and then come in and do it better. The film fest is a great
activity to have during mud season when it is a good time to be indoors. The
films during the summer at Crossroads were fun.
• Double or triple special events funding. Get Vail Resorts to contribute to
marketing and special events. Bring an image and vibrancy to Vail.
• Special events are important to the business community; they make an overall
impact in increased business, but you have to be selective in what you bring in.
• Wedding business should be expanded; good for shops and restaurants.
.
Transportation
• Bus transportation is important. Parking is an issue. We've got to bring a critical
mass to Vail. We've got to make it easier for downvafley people to get fiere
without driving their car. That way, we can save the parking spaces we need for
Front Range visitors.
• Fridays used to rock in this town. Now they're down in Edwards and Wolcott. We
need to be aggressive in getting these folks back.
. It's a hike for employees to get to Ford Park and it's dangerous after dark. Needs
to be more user friendly, like a shuttle service used at airports.
• Good transportation is essential in creating an adequate employee base.
Other ldeas/Thoughts
. How do we bring people here in the seasons we need them? Is it a better parking
garage so we can get more people up from Denver? Is it more marketing?
. Increase beautification of I-70 and add another pedestrian bridge over I-70. Also, ,
beautify the pedestrian overpass. Increase pedestrian access all over town.
• Don't spend it all in one place. Use it to maintain and enhance experience in Vail.
• Trying to make things happen in Vail is hard. There are ideas in the community
like the Film Festival that just need to be nurtured.
2
v We have the finest ski area in the worid and our amenities are wonderful. That's
why people tend to take shots at us. Vail was the first to create a pedestrian
setting in Colorado. Not Boulder. Not Denver. We need to celebrate that.
• We need to treat shopping, dining and nightlife as a"sport."
• Address Vail's public relations problem by down valley residents who take great
pride in saying, "I don't come to Veil any more."
3
Town of Vail Page 1 of 5
T o w n o f V a i I
Conference Center Funds Realiocation
i.'ICk here to sL'fi^nii ycur confer2nce C2i1CFr funds a!locatien SUyG25[!Ofi.
i iie 4'ail Town Counc.il is asking 47or t;le puoLr's hzip in identifying a nesv use `or rrr,nics cpllected._to.. build_anc!_c;.peratz_ 3.
ruc`erc~nce c2r.cor. Cam1YiW'liC% meetnigs are bein, hc'ld Ch(OUgI1GUt Cil2 fY1o!1C11 uf yicrCh CC Ck-,rerar.e .L7-r.a5, inCludin9 a ;,uLiic avorksnop SCh,-duied for 6 to 8 p.m. March _S ir the Vail To:;n Coun,:d Ch.nibers. Participants :••rill be asi<zd tc share
their sugyesticns and eva11.16te ctiier iaeas for use of approxima*,l $7.7 miliion in exsting `unds. A new use for the merey
requires approvai by Vail votzrs at a November elcCtion.
Comments collected online regarding the realiocation of canference center taxes collected. Updated April 3,
1006
> Please describe your idea for the conference center funds.
Nave the $7.7M set up as an amount of capital that we can iiave as a pseudc trust. Please describe how your
suggestion meets the stated goats ot increased occupancy and increasing overali economic activity in Vail.
`T!e can spend the interest each year for marketing projects.
Please define the strengths and weaknesses of your suggestian.
This way we will have the guaranteetl additional marketing money to spend each yzar, that ive can tweak based on a
changing environment, and the capital can never be touched unless to be used in a future TOV Convention Center
'Prcject.
% Please describe your idea for the conference center funds.
VVest Vail i=ire Station
Please descri6e how your suggestion meets the stated goals of increased occupancy and increasing
overalf economic activity in Vail.
Someune nas to protect vdhat is here aiready and all the new c.onstruction just increases this need.
Please define the strengths and weaknesses of your suggestion.
bVas prornised to tiie West Vail neighborhood years ago but the weakness has been the leadership of the Town never
stepping up to the plate and taking serious action on getting us the sT.ation.
Please describe implementation obstacles or challenges with respect to your suggestion.
iVone seen.
> Please descri6e your idea for the conference center funds.
Build an aquatic center that is intended for use by taurists as vaell as locals. There is an excellent example in Seefetd,
Austria, and I'm sure there are others. Here's the website of the one in Seefeld: http://www.seefeld-
sports. at/olyni pi a-sport-kon g ress__e. htm
Ptease describe how your suggestion meets the stated goals of increased occupancy and increasing
overall economic activity in Vail.
I'rn ccn.ident it has i-nade a major econmic imoect in Seefeld, and believe it would avork just as well here.
Please define the strengths and weaknesses of your suggestion.
A particu!ar strergth is that it would address the growing concern about women who ere skiing Iess as they get older. .
We will have a taugh time gettinc, them interested in skiing again, so tive should try to find other activ,ties that will
attract them. The greatest vdeakness is that like with aU new projects, it mey be hard to get sufficient community
support.
Please describe implementation obstacles or challenges with respect to your suggestfon.
Finding the right site could be a prcblem. I think tt;e soPtball fields woulct be perfect, and I[hink it is long pEist ticne for
us to hetter utiGze that prcperty. Selling the idea to the community could be difficult, but that cou!d be addressed by
first Icoking at similar, facilities in tourist towns worlda:ide, ard getting the sort of dennitive economic impact
infonna*_ion thai .vas sadly lacking in the Ccnvention Certer proposal.
> Please describe your idea for the conference center funds.
Rebuild LionsHead infc certer, it's faNing apa;t and duesn't make the ereatest first impressiun to guests entering
the tov:n of Vail. 2. Build a pubiic recreatior center with futl lap pool and vlater features for cnildren. Ttiese could be
Guili together in one building.
Please describe how your suggestion meets the stated goals of increased occupancy and increasing
overalf economic activity in Vail.
Vis;tors need a great first impression, hEf1CE flXlrig the LiunsHead bcoth and th2y alse reecl rnore non Ski related
c'CUViCILS. We ridVE,' YVGfId CIa55 fdCIIICiI:S Ofi almost every level except fer a public recreation center.
Please define the strengths and weaknesses of your suggestion.
3 believe the area to the tivest of Gobson Ice areria is a perfect piace tor a r2c center. T;iis part ot Town already also
has the public arr,enities of the f±brary, hospital, parking (to a d2gree; as tiveii as the ice arena. If mulCi level, tiie info
booth could oe buitt right on top.
Ptease describe implementation obstacles or challenges with respect to your suggestion.
Cost.
= Please describe your idea for the conference center funds.
Ivitould recomrnend that the Funds available be used to build a Municipal Indoor Pool and Spa(Sauna, lockers, Steam
Bath ) for the use of residents and tourists. This vvould be an amenity for tcddlers, teenagers, adults and seniors.
Please describe how your suggestion meets the stated goals of increased occupancy and increasing
http://www.vailgov.com/subpageprint.asp?page...id=719 4/11/2006
Town of Vail Page 2 of 5
n
overall economic activity in Vail.
There coulul be a Fee charqed for ;naintaining the facility vrih a nom:nal discourt fcr ski pass holders. Such ari amenity
is found in mcst European ski Statiors as well as some in America.
Please detine the strengths and weaknesses of your suggestion.
This would be an attractive amenity for tourists after an ac[ive day of skiing.
Pleasa describe implementation obstacles or challenges with respect to your suggestion.
It just takes some creative thinking!!I
> Plaase describe your idea for the conference center funds.
Fstablish some n,oderate %airter wanderwegs" on the mountain. These would be moderate paths through the woods
that are maintained for non-skiers to enjoy the mountain experience wi*,hout skiing. Espeoally tivomen, who seem to
be dropping eut of r.he sport in large r.i.;r;bers. The :vander.vegs rrould lead [o a pr;vate moun,ain hut or caCir with
worCerfui tvannth and ambiance where iamiiies (comprising of skiers and non-skiers) ccuid gather together for iunch
or dinner :o share an on-meuntair experience. After lunch or dinner, they cculd walk back down to the v,ilage.
Please describe how your suggestion meets the stated goals, of increased occupancy and increasing
overall economic activity in Vail.
It wotjld provide attractive ron-skiing activities for all ages and family memhers. More families and their families
tivould consider Vail becausa there would be something for nen-skiers [o do wh;le still providing a mountain
experience.
Please define the strengths and weaknesses of your suggestion.
Strengths: 'attr.-jr_tive non-skung activitiy for all ages but still affords exercise *can be done year round `allo4vs
everyone to eiijay our fabufous mountain Mno one else is doing iG Unique niche for Vaii.
Please describe implementation obstacles or challenges with respect to your suggestion.
Requires coordination among the town, Vail Resorts, and the Forest Service. Requires maintenance in the winter. (In
Furope they put hay or grass on the trails so they are easy for up and down walking). hlay require cutting small trails
through the woods. You'd have to make a trip to Europe to see how chey work.
> Please describe your idea for the conference center funds.
Install an escalator from the top level of the transportation center (near where the East Vail bus stops) down the
hillside to Vail Valley Rcad (near the bottom of the existing stairs). A covered escalator would minimize snow anq rain
issues.
Please describe how. your suggestion meets the stated goals of increased accupancy and increasing
overall economic activity in Vail.
lust watch our ski crewd, particularly the aging partion and thosp with young chfldren, struggle to desend or, worse
yet, climb the stairs after a full day of skfing (in ski boots, lugging skis, poles, backpacks...) and you will clearly see
what a riiserable start and finish the existing stairs are to their day. I'm certain there wculd be an overwhelming
response that this is the best thing Vail has dane in a long time and long overdue. We loose guests to other resorts
rhat provide better access to the rnoLmtain, along wikh assoc+ated cccupanr.y and economic activity.
Please define the strengths and weaknesses of your suggestion.
This is a no-brainer. I can't figure out wliy it hasn't been done long ago. It's not a great deal of money.
Please describe implementation obstacles or challenges with respect to your suggestion.
I don't foresee any major cliallenges.
> Please describe your idea for the conference center funds.
build the swimming pool/ rec center we so desperatelys need
Please describe how yaur suggestion meets the stated goals of increased occupancy and increasing
overall economic activity in Vail.
It probably wouldn't increas2 occupancy but would definetly increase economic activity - I!ake my kids to P.von or
Silvertharne almost every v,eekend for a swim because there are no facilities here. They are packed alll the time and
not even remoCely convenient for tourists. Trr,agine how many guests would use such a place if it vias on the bus
route!
Please define the strengths and weaknesses of your suggestion.
bVhen Mark Gordon ran for town courcil he said that ore of his goals was to keep the locals here. To do so, we must
tecome family or;ented. Though the parks are great, we need a real draw that the whoie family can enjoy in all types
of weather. (bow iruch fun is Donovan Park in January?). Tne ti^reakness woutd be the locals v~ithout kids who can
_ afford the private athlelic racilites probably uiou;dn't use it much.
Please describe implementation obstacles or challenges with respect to your suggestion.
The last time we voted on a rec center it was defeated because the thing just gut too big. We don't need a kayak pool.
Gne of my favorite rec centers is the one in Asp<>n. It has everything trut +sn't over the top. keep rt simple with a pool
or two, a workout area, a rlimbing wall, and rraybe some indeor r_ourCS.
-Please describe your idea for the conference center funds.
1;s2 some of the money to fund tne Eagle County Drug Task Force.
Please describe how your suggestion meets the stated goals of increased occupancy and increasing
overall etonomit activity in Vail.
Making the Tcwn of Vail ar,d surrounding Eac,le Ce4nty a drug free and safe environment For resid2nts and guests wlill
Gring more activity to the Vail Valley.
Please define the strengths and weaknesses of your suggestion.
Fedaral funding for the Drug Task Fcrce has been slewly declining. Losing the DTF will result in ir,creased crime ar.d
vv;:l eventuai;y scare avaay yuests.
Please describe implementation obstacles or challenges with respect to your suggestion.
uT F Funding would go tcwards salary / benefits / overtime / vehicies / equipment / and 2xp2nses for the DTF.
} Please describe your idea for the conference center funds.
An activity center built over the library, which wuuld be a place For non-skiing members of big families and [heir kids
to 9ather and spend time. It would include a coffee shop, comfortable sofas, internet access and a new
. video/audio/interactive info center where visitors could find restaurants, activities, shopping, real estate, and lodging
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Town of Vail Page 3 of 5
at [heir own pace, taking theu time to inform themselves abou[ Vail, in a way tra[ can'z be dor,e v,i[h our present
visitors centers. Local artists could display paintings, and iocat busmesses couid prepare short viaoos shcwcasing their
• goods. Restaurants could ~nake shcr[ videos of their chef preparing their siqnature dish. Fzpresen[atives uf the TOV,
+lR, P.ec District, Fcrres[ Service, Gore Range Natural Scierce Scno:,l, etc could either participace or alsu prepare
4ideos. VR's Luke Cartin could give his great spiel on conservanon programs. Cnannels 5, d, U, etc cuuld be
available. Locat 2ntertair2r5 CGU:d take tuins ortering samples of tiieir tal2nt5. This would setie visitors and !eCals
ai!ke, r•tight even incluGe a k:dCie komer tivith things for kids to do, bu[ separated from the adult area. Lost parents
and !ost kids could meet here. Comauter stations at the vista, Riva, and Eagle -6ahn cuuld aliow skiers to instant
message the r_enter cn their whereabotir.s. Gnly tne imarination need fimit w!ia[ such a center cnutd do.
Please describe how your suggestion meets the stated goals of increaseA occupancy and increasing
overall economic activity in Vail.
1. it ~,vould nform •r'si.ors much more ,horoug!-,Iy atout what Vait r.as to ofter 2. 6y offering non-skiers and k;ds
someplace to "hang ouY" and to learn about Vail and the Mountains, and educa:ional material about local flora and
fauna, it would encourage families to return, sKiers ard non-sk;zrs. The center would be unique, anC be talked about
ir industry magazines.
Please define the strengths and weaknesses of your suggestion.
Strengths: 1. A good location is readily available: a seccnd story over the Library, perhaps with views of the htountain
2. It serves both visitors and locals alike (locals need a place to crash benveen jobs, [hey need a ptace to wait while
k,ds use Dobson arena, and they need internet access). Visitcrs reed a better way to bro.vse through all that Vail has
to offer, they need a place to,wait for and meet people. WEAKNESSES 1. Although this adds value to Vail for the
visitors wlio bring big families and to locals who are thinking of moving downvalley, the revenue it generates would be
irostly indirect, insofar as it would expose the visitor to local businesses ihey would nc; otherwise iiave known about.
There would be maintenance costs. To generate some revenue of its own, perhaps packages of activities (lectures,
internet access, entertainment) could be sold, as long as they would not be a requirement to get into the center.
Please describe implementation obstacles or chatlenges with respect to your suggestion.
OBSTACLES 1. Convincing some that an indirect generator of revenue can be money well spent, that adding VAIUE to
our visitor's experience is worthwhile. 2. Puttiny a monetary equivalent to the value it would generate for the visitors
to Vail, the value For drawing more locals [o Vail„ and the shovrcase it Would offer for businesses. 3. htoney would
have to Ge spent to create the "infotainment" videos, the lectures, and whatever other activities created for its use.
> Please describe your idea for the conference center funds.
The moiiey shouid be returned to those who paid the tax by means of a reduced lodging tax. WhNe this will not get
the money back into the tiands o` those who actually forked over the dough, it urill go back to the class of people v1ho
paid the tax. Any other use of [lie money is fraud.
Please descri6e how your suggestion meets the stated goals of increased occupancy and increasing
overall economic activity in Vail.
It ivill generate good tivill with those v:hc pay most of our bills.
Please define the strengths and weaknesses of your suggestion.
The strength is that the rrioney gos back to those who paid the tax. The v+eakness is that is doPSn't allow the TOV to
use it for other purposes.
Please describe implementation obstacles ar challenges with respect to your suggestion.
I few obstac.les or obstructions: just reduce the tax rate until the mcney is burned up.
> Please describe your idea for the conference center funds.
THE TOWN'S NUMBER ONE ASSET ANG NUMSER ONE INCOME GENERATOR FOR RECREATION IS THE VAIL GOLF
COURSE AND NOT ONE OIME HAS BEEN SPENT ON ITS ?NFRASTRUCTURE IN 20 - 30.YERRS. NlHY NOT USE TFiE ,
h10NEY TO IMPROVE THIS MOST VALUABLE TQWN (JVJNED RECREATIONAL ASSET.
Please describe how your suggestion meets the stated gaals of increased occupancy and increasing
overall economic activity in Vail.
I TNINK THAT WE CAN ASSUME THAT TNE LODGES AUD VISITOR5 WILL USE THE GOLF COURSE AND PAY MORE FOR
THE EXPERIENCE IF THE QUALIN WAS CLOSER TO OTHER REGIONAL COURSES.
Please define the strengths and weaknesses of your suggestion.
THIS IS A PUDLIC AND TvWN GO00 THAT WILL KEEP THE VAIL RECREATION DISTRICT AND ALL THE THINGS I i
SUPPORTS VIABLE tiN[LL INTO T'riE FUTURE. TNERE ARE NO cVE/1KNESSES.
Please describe implementation obstacles or challenges with respect to your suggestion.
IMIGHT HAVE TO SHUT DOWN 9 NOLES OVER TYVO SEASONS TO RcPIACE 40 YEAR OLD GREENS AND YOU MiGHT
HAVE TO SHUT DOWN THE ANCIENT CLUBHQUSE iN THE iNINTER FOR REMODELING.
~ Please describe your idea for the conference center funds.
Ford Park underground parking. This facility could support the needs of summer recreation, access to the botanical
garders, and the amptiitheater as well as skiier ovet-foad. Please describe how your suggestion meets the stated goals ef increased occupancy and increasing
overall economic activity in Vail.
Vail hotels benefit f-om summer recrea[ien and e•rerts at Ford park. More parkinc releaves concerns of overr_roUiding
and gives retailers more pai-king for shoppers.
Please define the strengths and weaknesses of your suggestion.
VR money of $4.4 miilion is or•, the table for parking develcpement. This nearly doubles the $7.7 millio;i. radditional
Gond money would be needed to build an even bir,ger underground structure.
Ptease describe implementation obstacles or challenges with respect to your suggestion.
Some beiieve VR is totafly resporsiGle for added parking needs ard can't see West Lionshead as a seperate issue.
Some be!ieve Fcrd park is sacred ground and they can't see the opportunities chrough the weeds.
- Please describe your idea for the conference center funds.
P,eturn ALL funds to their rightfi,l cwners: The local businesses who paid those lodging,lconvrntion centcr taxes. And
then police the businesses to return that money back to the guests who paid thosc taxes. What guest would EVER
expect a Vail Tax Refund Chalk it up [o marketing 9oodwill.
http://www.vailgov.com/subpageprint.asp?page---id=719 4/11/2006
Town of Vail Page 4 of 5 ,
Please describe how your suggestion meets the stated goals of increased occupancy and increasing
overafl economic activity in Vail.
The scated goal veers away from why the tax 4vas ir,itiatetl in the first ptace: to fund the buitding o+` a ccnvention
c~nter. Plo Convent;on Center = No Tax required = RETURN THE MONEY TO'HE GUESTS LVHO MADE IT ALL HhPPci•1!
Please define the strengths and weaknesses of your suggestion.
Strengths: Euild tremendous goudwil1 r*ith past Va:l Valley gues[. 'vJeakness: Takes $7.7 miition away from fund
thtrs;y Town Council,
Please describe implementation obstacles or challenges with respect to your suggestion.
Time intersive. Refunding 57.7 million to guests •:vou,d [ake a!ot of time. Bu[ an,one v:,*h a PC can pull up guest
scays and make this haopen. However, regardless of the time involved, this is the right ttiing to do.
~ Please describe your idea for the conference center funds.
Parking garage at Ford Park
Please describe how your suggestion meets the stated goals of increased occupancy and increasing
overall economic activity in Vail.
htore people, mo,-e activity
Please define the strengths and weaknesses oi your suggestion..
Would clear up the Frontage Road. Someone is going to die out thzre if we don't change the parkir.g arranremen[.
4Voutd help ,vith all the functions that occur at Ford Park/Amphitheater/Alpine Gardens. Pdot sure tivlia[ the v.,eakness.s
ar~. t.`Iay not be =nough to do it correctly.
Please describe imptementation obstacles or chaltenges with respect to your suggestion.
Ccnstruction would make it wurse out there during one summer.
> Please describe your idea for the conference center funds.
Split the balance three ways: 1. Finance golf course improvement 2. Start-up funding for NEW Special Events 3.
Subsidized package rates for golfers (atl least one round in Vail) and `uture, iiew, Special Event ticket holders with an
emphasis on the shoulder seasons. '
Please describe how your suggestion meets the stated goals of increased occupancy and increasing
overalt economic activity in Vail.
Let the lodging ovvners team up with tie golf course and Special Events to offer special rates partly subsidized by the
balatice. We, as the town should transfer ce'ain rnonies to the Rec district to remodel, improve, and promoce an oId
ec:o„omic enginz, the golf course. New QUALITY special events have proven *hemselves in the past (and I'm not
talking about Vail's Farmers htarket. I'm talking a6out a reason for someone to driv2 or fly to Vail like the Teva
Gamzs.)
Ptease define the strengths and weaknesses of your suggestion.
I rould not begin to provide the prcper professional anaylsis. These are old suggesticns. I would hope by new that ~he
town s*.aff atready has a base ot know.ledge to start analyzing for 2007 ossumptions, paraineters, r.rends, and
projections.
Please describe implementation obstacles or chaltenges with respect to your suggestion.
If there is a will, there is a way. I would think that the golf course manager and the Special events staff would be
more than happy to create an analysis for recieving the funding that tivould generate business and partly subsized
their Custoriiers' hotel rates. If they cannot, my suggestion falls flat.
- Please describe your idea for the conference center funds.
A:;uilding whe! t~ conferenr_es could be held.
Please describe how your suggestion meets the stated goals of increased occupancy and increasing
averall economic activity in Vail.
Ircreased business during typically lower occupancy mcnths. Aiso, when Iaryer groups have the ability to come to
Vail, we would have more business for everyone.
Please define the strengths and weaknesses of your suggestion.
Strenyths: Planning complete, voters chose to c1o this.
Please describe implementation obstacles or challenges with respect to your suggestion.
Polidcal special interest 9roups whe take advantage of the system.
> Please describe your idea for the conference center funds.
i really like tiie idea c,r the esca!ator at the Transportation Center. I love skiin9 at Vail bu[ every day I dread the hike
Up trie steps aftzr a hard day of skiing. I'rTi 64 years old, female and an expert skier. My ether idea is to irtiprove Cfie
safety of Meadow Drive and the sidewalk along Meadow Di•ive. Many iimes this uvinter my daughter-in-law has falfen
cn hteadow Drive betwc-en Vail Road ar,d WiNOw Bridge Rd. bVlth the new corstruction Meadow Drive is even more
shaded tiian be`ore and the ice on the strect doesn't qet enough sun to melt. Also the side:tatk by the Crossroads bus
stcp is always congested with people waiting `or the Lus thereby pushing peopte walkirg by out in:o Lhe street. The '
sidetivalk in that area is also vcry snov:packed and icy much of the tivinter.
Please describe how your suggestion meets the stated goals af increased occupancy and increasing
overall economic activity in vail.
No Response
Ptease define the strengths and weaknesses of your suggestion.
No P,espanse
Please describe implementation obstacles or challenges with respect to your suggestion.
No Response
- Please describe your idea for the conference center funds.
E;:;Id a bVest Vail Fire staCion
Please describe how your suggestion meets the stated goals of increased occupancy and increasing
overall economic activity in Vail.
A safe environment and the ablity to deal with emergencies is critical to having guests `eel safe in Vail
Please define the strengths and weaknesses of your suggestion.
NJith all the redevelopment within Vail, the west vail area will soon ungo redevelopment and necds to recelve fire
http://www.vailgov.com/subpageprint.asp?page id=719 4/11/2006
, Town of Vail Page 5 of 5
prctection upgrade. No direct n'toney goes to marketing.
Please describe implementation obstacles or chalienges with respect to your suggestion.
Resistance frori [ne lcdging and son,e v:ithin the reiail wmmunity. West Uail residents t•+dI over4vnlem,119 sUpporC tnis
% Please describe your idea for the conference center funds.
A vaii Lifes[y;Z-W e 1II1255-bVOfKCUt-.AQC3iIC-RcCr2ditGfl center ;hat wculd app2a! CO t0Ufi5t5 `.vh0 1Yd(li a Sad
environment, bu[ would be affordable fer use Gy locals as a primary fitness center for adults and children. The spa
experiance could be offerred as a week long retreat with a specific theme with a variery ef presenters from [he local
community ard t.ie World (ie: relaxaGOn, meditation,yoga,p0ates,biking,skiing,tai chi, karate, educational workshops
tike writing,arts,theater,li`e coaches,reliyious, active Seniors week, etc) . The spa environrnent and some
presentations would need [o be partially segregated from the main rec/aquatic area so as to appear more upscale.
Please describe how your suggestion meets the stated goals of increased occupancy and increasing
overall economic activity in Vail.
It would appeal to non-skiers/snowboarders not cnly in the winter, but during the off seasons, as well as the summer.
Please define the strengths and weaknesses of your suggestion.
Tt would ;mprove the quality of life for locai residents of aIl ages, and would g+ve tourists more healthy choices for
recreation.
Please describe implementation obstacles or challenges with respect to your suggestion.
A central location be[ween Vail `Jillage and Lionshead, easily accessible to tourists and locals would bz ideal.
> Please describe your idea for the conference center tunds.
To increase economic Activity: -Make sure the redevelopirent of Crossroads lends itself toward town activity. If the
theater is coming out, then something tl;at would bring people into that area (other than hlgh end condo units) shoutd
be incorporated. Bowling Alley, -Availability of tennis courts to attract summer guests. Riglit now there is the
Racqet Club as the only really staructured play. Vic Braden is a big attraction. 50 some organized tennis program
would be great. Maybe a combined Tennis /Spa /Hiking retreat. Not unlike green valley. A more structured hiking
program that is not crazy expensive like the one at Beaver Creek that tkPS visitors on great hikes within an hour of
Vail would be a real tourist attraction (as well as locals..)
Please describe how your suggestion meets the stated goals of increased occupancy and increasing
overall economic activity in Vail.
It seems that many peaple i speak :•rith PERC[IVE that beaver creek is a great place to come in terms of its activities
and tnings to, do. Vail does not market well or lacks some cohesiveness that Beaver Crekk has be.en able to acliieve.
As a vail resident i of course oelieve otherwise. I know all my NY friends like to hike, play [ennis, have availibiiity of
planned activity.
> Please describe your idea for the conference center funds.
Allocate soine of it to offset the salary obligations that 4vill be created by r.he capitol funding of a wzst vail fire station
and the ne.ed for a training cfficer with the increased studerit/resident population te 21+,...
Please describe how your suggestion meets the stated goals of increased occupancy and increasing
overall economic activity in Vail.
The third fire statiun completes the strategic formula for a quick response fire department throughout the valley,
giving ALL of Vail's citizens equal protectibn and quality of life saving service. Economically, living citizens spend more
than dead ones.
Please define the strengths and weaknesses of your suggestion.
The strergth lies in the ability to respond quickly to one call and effectively to multiple calls. It fulfills a social prornise
made in 1992. Its only weakness is in the long term committment with regards to operational budget.
Please describe implementation obstacles or challenges with respect to your suggestion.
Monies would have to be manipulaied away frorn capicol projects and allowed into economic and budgetary formulas
apprapriate for operational demands.
Cepyiiglt[ _GOo i Town of Vail 75 S. Frontage r,catl, vaii, CC SiuS' 'i Ton r,ee: i366; 650-9020 I(97J) 47c~-Z:00
httn-Hwww.vailgov.com/subpageprint.asp?page._id=719 4/ 11 /2006
MEMORANDUAfl
TO: Vail Town Council .
FROM: Stan Zemler, Town Manager
Pam Brandmeyer, Assistant Town Manager
Judy Camp, Finance Director
Nlatt Mire, Town Attorney
SUBJECT: Conference Center Fund Reallocation Discussion
DATE: April 3, 2007
BACKGROUND
In November 2005, Vail's electorate defeated an increase in the lodging tax to
supplement taxes approved in 2002 to build and operate a conference center. The ballot
question also contained a provision to rescind the 2002 taxes if the issue failed, which it
did. The taxes, a half-cent sales tax and 1.5 percent lodging tax, were subsequently
eliminated effective January 1, 2006. To bring closure to the matter, the Council was
presented with the option of determining a refund methodology for disbursement of the
remaining Conference Center Funds, or to prepare a ballot question to determine how
such revenues would be reallocated, if approved by Vail's electorate. The Town Council
has continued to support the concept of returning to the voters to receive authorization
for reallocation of the fund.
VOTER OPINION POLL
At the direction of the Town Council, staff has been working with Denver-based Public
Opinion Strategies to draft a statistically significant telephone poll to probe voter interest
as it relates to various scenarios for reallocation of the Conference Center Fund. The
survey is to be used to assist the Town Council in determining a possible ballot question
for the November 2007 election. It is estimated the fund will be approximately $9 million
by the Novernber 6, 2007 election.
A list of reallocation possibilities has been developed for inclusion in the survey based
on the town's needs and priorities as identified during the 20/20 strategic planning
sessions and the newly-completed Parks and Recreation Master Plan. Staff requests a
discussion by the Town Council to review the list and provide direction regarding
adjustments or rnodifications of the list prior to inclusion in the voter opinion poll.
• Increasing tourism promotion, marketing and special events to draw year-round
visitors.
• Providing greater access to workforce housing, including loans for first-time
home buyers and acquisition of homes for local workers.
• Improving parks, trails and bike paths.
• Remodeling and improving Dobson Ice Arena so it can be used for other athletic
and community events in addition to its use as an ice skating facility.
• Increasing environmental efforts, such as energy efficiency, recycling and
improving the health of the forest by removing pine-beetle diseased trees.
• Maintaining roads.
1
. Remodeling public facilities, such as the library, fire station and other public
buildings.
. Funding the needs of the town as they arise.
In addition, staff seeks direction on selection of one or two scenarios to assess the
reaction of voters to the likely ballot language. These could be one item, such as
increasing tourism promotion, or a potential combination of two or three items from the
list.
PIEXT STEPS
Following direction by the Town Council, the survey will be fielded with a sample size of
250 registered voters within the town. The 2007 election calendar indicates the ballot
question must be set no later than August 21 upon second reading of an ordinance.
ACTION REQUESTED OF COUNCIL
Provide direction to staff regarding the list of reallocation uses to explore in the Voter
opinion poll.
2
TOWN OF VAIL
TENTATIVE/DRAFT
November 6, 2007 Election Calendar
FYI: The Town of Vail Regular Municipal Election can either be a coordinated election with
Eagle County or an At-the-Polls Election, which would be held at the Town of Vail Municipal
Building, 75 South Frontage Road, Vail, CO from 7:00 A.M. to 7:00 P.M.
Terms Exnir i nQ:
Rod Slifer 4 year term
Kevin Foley 2 year term
Kent Logan 4 year term
Greg Moffet 4 year term*
Kim Newbury 4 year term
Greg Moffet won a 4 year term in the Nov. 2005 election; however he could only serve 2 of the 4
years. Hence, there will be S vacancies to fill on the town council at the November 6, 2007
regularelection. Three terms will be for 4 years and two terms will be for 2 years. Candidates
receiving the three highest number of votes shall be elected for fow-year terms and the fourth
and fifth hi est votes shall be elected to two- ear terms of offi"ce.
Dates Eagle County Coordinated Town of Vai1 Election
ElecNon se arate
July 27, 2007 (Friday) Last day to notify County of
participation in Eagle County
Election (100 days prior) 1-7-
116 S and 1-1-106- 4
August 6(Mon) Last day to file an initiative
petition with the Sec of State
for 2003 Gen. Election (3
months 1-40-108)
August.7 (Tues) Earliest day a municipal
candidate may circulate a
nominating petition (91 days)
1-4-805)
August 27 (Mon) Last day to file municipal
candidate nominating
etitions
Aug 7(Tues) Latest date for 1' reading to Latest date for 18` reading
approve any ballot issues to be to approve any ballot issues
placed on coordinated election to be placed election baUot
ballot
Aug 21 (Tues) Latest date for a 2" reading Latest date for a 2"
to approve ballot issues to be reading to approve bailot
placed on coordinated election issues to be placed on
ballot electaon ballot
Sept 7(Fri) Last day to sign IGA to
participate in coordinated
election (60 days)(1-7-116(2)
Oct 31 (Wed) List of registered electors
Nov 2(Fri) due from Coun
Last day of early voting (31-
10-1005( ] & 2)
Last day to request absentee
ballot (31-10-1002)
2"d FCPA contribution
Nov. 6 Tues re rts due from candidates
~ ) Election D~y ElecHon Day pops opea
Dec 6(Thurs) from 7:00 a.m, to 7:00 .an.
Final FCPA contribution
r ort due from candidates
MEMORANDUM
TO: Vail Town Council
FROM: Stan Zemler, Town Manager
Pam Brandmeyer, Assistant Town Manager
Judy Camp, Finance Director
Matt Mire, Town Attorney
Suzanne Silverthorn, Community Information Officer
SUBJECT: Conference Center Fund Reallocation Next Steps
DATE: April 17, 2007
BAC6CGROUND
At the April 3, 2007 meeting, following public inpuf from the business community, Town
Council voted 5 to 2 to proceed with a telephone poll to probe voter interest regarding
various reallocation scenarios for the Conference Center Fund, so long as Council's
procedural questions are satisfactorily addressed during the April 17 work session. It is
estimated the fund will be approximately $9 million by the fall election. The conference
center taxes (a half-cent sales tax and a 1.5 percent lodging tax) were approved by
voters in 2002 and rescinded in 2006. The funding may be redirected to an alternate
use(s) with the consent of Vail's electorate.
REALLOCATION POSSIBILITIES A list of reallocation possibilities has been developed based on the town's needs and
priorities as identified during the 20/20 strategic planning sessions and the newly-
completed Parks and Recreation Master Plan. The Town Council reviewed the list at its
April 3 meeting as staff sought direction on which of the uses to include in a telephone
poll:
• Increasing tourism promotion, marketing and special events to draw year-round
visitors.
• Providing greater access to workforce housing, including loans for first-time
home buyers and acquisition of homes for local workers.
• Improving parks, trails and bike paths.
• Remodeling and improving Dobson Ice Arena so it can be used for other athletic
and community events in addition to its use as an ice skating facility.
• Increasing environmental efforts, such as energy efficiency, recycling and
improving the health of the forest by removing pine-beetle diseased trees.
• Maintaining roads.
• Remodeling public facilities, such as the library, fire station and other public
buildings.
• Funding the needs of the town as they arise.
NEXT STEPS
Options for next steps include:
• Proceed with the telephone poll to be fielded in June and provide direction on
the list of questions and possible uses to probe with input from a working
group to be identified by the Town Council. Results would be used to
1
determine readiness to set the ballot for November 2007, which would require,
second reading of an ordinance by August 21.
o Postpone the telephone survey and create a working group to be identified by
the Town Council to recommend a possible ballot question for November
2007, which requires second reading of an ordinance by August 21. A
telephone poll could be scheduled later to evaluate voter interest prior to a
go/no-go ballot decision. • Postpone the survey and ballot-setting process until 2008 when additional
information witl be known regarding future plans for public parking and a , privately-funded conference center as part of the LionsHead parking structure
redevelopment negotiation process.
ACTION REQUESTED OF COUNCIL
Provide direction to staff regarding next steps.
2.