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HomeMy WebLinkAbout2008-04-01 Support Documentation Town Council Work Session ~ > . VAIL T01NN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:00 NOON, TUESDAY, APRIL 1, 2008 NOTE: Times o.f items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Town Council will be serveal lunch at 91:30 a.r».. (30 min.) 1. Bill Gibson ITEM/TOPIC: Site Vrsit. An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town of Vail Planning and Environmental Commission's approval, with conditions, of a variance request from Section 12-6C-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for an addition within the west side setback, located at 2570 Bald Mountain Road/Lot 33, Block 2, Vail Village Filing 13, and setting forth details in regard thereto. (30 min.) ACTION REQUESTED OF COllNCIL: Uphold, overturn, or modify the Planning and Environmental Commission's approval, with , conditions, of the variance application pursuant to Section 12-3-3, Appeals, Vail Town Code. BACKGROUND RATIONALE: On February 25, 2008, the Planning and Environmental Commission approved, with conditions, a variance request from Section 12-6C-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for an addition within the west side setback, located at 2570 Bald Mountain Road/Lot 33, Block 2, Vail Village Filing 13, and setting forth details in regard thereto. The Vail Town Council "called-up" this Planning and Environmental Commission's action at its March 4, 2008, public hearing by a vote of 7-0-0. STAFF RECOIIAMENDATION: Staff recommends the Town Council upholds the Planning and Environmental Commission's decision. 2. Dick Cleveland ITEBIIITOPIC: Impacts of Epic Pass to the Town of Vail and Other . Parking Issues. (20 min.) CBACKGROUPID RATIONALE: On March 18, Vail Resorts announced creation of a new season pass product. The Epic Pass allows for unlimited and unrestricted skiing at Vail, Beaver Creek, Breckenridge, Keystone and Heavenly. The price is $579 for adults and $279 for children. Mayor Dick Cleveland has since met with representatives from Vail Resorts to better understand the company's rationale for creating the product as well as the company's assurances that parking impacts will be minimal. Members of the Vail Parking Task Force have been invited to attend the work session discussion to help structure the committee's ongoing role in evaluating current parking policies and recommendations for improvements. ACTION REQUESTED OF COUPICIL: Direct Vail Parking Task Force to evaluate possible impacts of Epic Pass and forward appropriate solutions to the Vail Town Council. 3. Warren Campbell ITEM/TOPIC: PEC/DRB Update. (10 min.) 4. Judy Camp ITEM/'T'OPlC: Incremental Revenue from Property Tax. (20 min.) ACTION REQUESTED OF COUNCIL: Direct staff to prepare information concerning options for the use of incremental property tax collections expected in 2008. BACKGROUND , RATIONALE: Staff expects property tax collections in 2008 to exceed the amount budgeted by $450,000 to $650,000. The attached memo provides additional background and lists some options identified for potential disposition of the incremental revenue. STAFF RECOMMENDATEON: Direct staff to prepare information for a public discussion at the April 15th evening meeting. Specify which options listed in the attached memo should be explored and identify any other options Councit would like to see. 5. Pam Brandmeyer ITEM/TOPIC: Building & Fire Code Appeals Board (B&FCAB), Design Review Board (DRB), Planning and Environmental Commission (PEC) and Art in Public Places (AIPP) Board Appointments. (60 min.) ACTION REQUESTED OF COUNCIL: 1) Appoint finro applicants to the B&FCAB for a term of five years (through March 31, 2013); two to the regular board (there is no applicant for the alternate position). 2) Appoint four applicants to the PEC for a term of two years each. (through March 31, 2010). 3) Appoint three applicants to the DRB for a term of two years each (through March 31, 2010). . r 0 4) Appoint three applicants to the AIPP for a term of three years each (through March 31, 2011) Note: There were only three applicants for four open seats on the AIPP board). BACKGROUND RATIONALE: There are currently three . vacancies for the 6&FCAB (two regular board member and one alternate), four vacancies for PEC, three vacancies for DRB and four vacancies for AIPP. The Town received two,(2) applications for the B&FCAB; five (5) applications for the PEC; three (3) applications for the DRB vacancies and three (3) applications for the AIPP (leaving one open position). Incumbent members of the B&FCAB, PEC, DRB, and AIPP are noted by asterisks below. It is requested that the Town Council interview each applicant at the work session and then appoint two applicants to the B&FCAB, four applicants to the PEC; three applicants to the DRB and three applicants to the AIPP at the evening meeting. The applicants are as follows: PEC: DRB: Anne Gunion'' Michael Dantas* Roland Kjesbo* Peter Dunning* William Pierce* Elizabeth Plante* Sarah Robinson Paladino Susie Tjossem" AIPP: B&FCAB: Cookie Flaum Kathy Langenwalter" Susan Frampton* Rich Seth* James Poppell (Rich was an Alternate) I have enclosed an attendance summary for each board (except for the B&FCAB, which meets very infrequently) for your review, as well as possible questions to ask the applicants. RECOMMENDATION: Appoint a total of two members to the B&FCAB to five year terms; four members to the PEC for two- year terms each; three members to the DRB for two-year terms each; and three members to the AIPP for three-year terms each. 6. George Ruther ITEIVI/TOPIC: Housing Strategic Plan Update. (30 min.) Nina Timm 7. Kathleen Halloran ITEM/YOPIC: Discussion of Ordinance No. 7, Series of 2008, an Ordinance making supplemental appropriations to the Town of Vail General Fund, Capital Projects Fund, Real estate Transfer tax ~ : 0 Fund, Heavy'Equipment fund, and Dispatch Services Fund of the 2008 Budget for the Town of Vail Colorado; and authorizing the expenditures of said appropriations as set forth herein; and setting forth details in regard thereto. (20 min.) ACTION REQUESTED OF COUNCIL: Ask any questions or give any comments regarding the 1 St supplemental of 2008, Ordinance No. 7, Series of 2008. An ordinance making supplemental appropriations to the Town of Vail 2008 budget, in preparation for approving the first reading during the evening session. BACKGROUND RATIONALE: To be provided in a separate memo. STAFF RECOMMENDATION: Staff recommends that the Town Council approves Ordinance No. 7, Series of 2008, upon first reading this evening. 8. ITEM/TOPIC: Information Update. (10 min.) • Review Clean-up: Review of criteria & beneficiaries / May 3. • Peer Resort Visit Itinerary. 9. ITEM/TOPIC: Matters from Mayor & Council. (15 min.) 10. ITEMITOPIC: Executive Session pursuant to 24-6-402(4)(b) to receive legal advice on specific legal questions, re: pending and threatened litigation. (30 min.) 11. ITEM/TOPIC: Adjournment. (4:05) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, APRIL 15, 2008 IN THE VAIL TOWN COUNCIL CHAMBERS. ~ MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: April 1, 2008 SUBJECT: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town of Vail Planning and Environmental Commission's denial of a variance request from Section 12-6C-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, -Variances, to allow for an addition within the west side setback, located at 2570 Bald Mountain Road/Lot 33, Block 2, Vail Village Filing 13, and setting forth details in regard thereto. (PEC07- 0036) Appellants: Eddie Williams, represented by Otten, Johnson, Robinson, Neff, and Ragonetti Planner: Bill Gibson 1. SUBJECT PROPERTY The subject property is located at 2570 Bald Mountain Road/Lot 33, Block 2, Vail Village Filing 13. II. STANDING OF APPELLANT . The Vail Town Council, the appellant, has standing to file an appeal of the Planning and Environmental Commission's decision pursuant to Sub-section 12- 3-3C-1, Vail Town Code. III. REQUIRED ACTION • The Town Council shall uphold, overturn, or modify the Planning and Environmental Commission's approval, with conditions, of the variance application pursuant to Section 12-3-3, Appeals, Vail Town Code. IV. BACKGROUND On February 25, 2008, the Planning and Environmental Commission approved, with conditions, a variance request from Section 12-6C-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for an addition within the west side setback, located at 2570 Bald Mountain Road/Lot 33, Block 2, Vail Village Filing 13, and setting forth details in regard thereto. The February 25, 2008, Staff memorandum to the Planning and Environmental Commission has been attached for reference. The Vail Town Council "called-up" this Planning and Environmental Commission's action at its March 4, 2008, public hearing by a vote of 7-0-0. 1 '-M VI. STAFF RECOMMENDATION The Community Development Department recommends the Vail Town Council upholds the Planning and Environmental Commission's February 25, 2008, decision. Should the Vail Town Council choose to uphold the Commission's decision, Staff recommends the Council approves the following motion: "The Vail Town Council upholds the Planning and Environmen#al .Commission's approval, with conditions, of a variance request from Section 12-6C-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for an addition wifhin the west side setback, located at 2570 Bald Mountain Road/Lot 33, Block 2, Vail Village Filing 13, and setting forth details in regard thereto, to its February 5, 2008, public hearing to allow the parties additional time to obtain information." VII. ATTACHMENTS A. February 25, 2008, Staff memorandum to the PEC B. Public Notice 2 Vail Town Council Attachment: A MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: , February 25, 2008 SUBJECT: A request for a final review of a variance from Section 12-6C-6, Setbacks, Vail Town Code; pursuant to Chapter 12-17, Variances, to allow for an addition within the west side setback, located at 2570 Bald Mountain Road/Lot 33, Block 2, Vail Village Filing 13, and setting forth details in regard thereto. (PEC070036) Applicant: SVII c/o Ed Williams, represented by William Hein Associates Planner: Bill Gibson 1. SUMMARY The Applicant, SVII c/o Ed Williams, represented by Bill Hein Associates, is requesting a final review of a variance from Section 12-6C-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow an addition within the west side setback, located at 2570 Bald Mountain Road/Lot 33, Block 2, Vail Village Filing 13, and setting forth details in regard thereto. Based upon Staff's review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the. Community Development Department recommends approval, with conditions, of this application, subject to the findings noted in Section VIII of this memorandum. II. DESCRIPTION OF REQUEST The Applicant, SVII c/o Ed Williams, represented by Bill Hein Associates, is requesting a variance to accommodate a proposed renovation of the west duplex unit at 2570 Bald Mountain Road. This proposed renovation will include the construction of a 293 sq.ft. garage addition (expanding from one bay to two) on the north side of the structure, an 108 sq.ft. entry and master bath addition (enclosing the breezeway between the existing house and the existing garage), and a 211 sq.ft. second story bedroom and bathroom addition (located above the existing and proposed garage spaces and breezeway enclosure). Approximately 13.5 sq.ft. of improvements are proposed on the both the main and upper levels of the structure within the required 15 foot west side setback. A vicinity map (Attachment A), the previous architectural plans (Attachment B), the . revised request (Attachment C), and the revised architectural plans (Attachment D) are attached for reference. III. BACKGROUND The subject property was annexed into the Town of Vail in 1972 and subdivided with Town of Vail approval in 1976. 1 !In 1978, the original developer obtained Town of Vail design review approval and a building permit to construct the existing duplex. The originally approved building permit plans show that the duplex was to be constructed 16 feet from the west property boundary. In 1981, the Tovnn of Vail approved an addition to the residence based upon the original site plan information. In 1982, attorneys representing the owners of the adjacent Lot 34 sent a letter to the Town of Vail indicating that the subject duplex was not originally constructed in its approved location. The letter also noted that the approved 1982 addition was actually being constructed on the adjacent Lot 34, rather than on the subject site. There is a hand written note on the file copy of that letter that reads: "Resolution was encroaching was removed." A copy of a 1980 Improvement Location Certificate (ILC) showing the true location of the subject duplex was submitted in a 2002 letter to the Town of Vail. Based upon this ILC, the subject duplex was constructed within the west side setback and has been encroaching upon the adjacent neighbor's property for at least 27 years. In 1992, the east unit of the subject duplex obtained Town of Vail approval to enclose the breezeway originally separating the house and garage. In 2007, the east unit obtained Town of Vail approvals for a new entry awning. The Planning and Environmental Commission reviewed a similar variance request by the applicant at its November 12, 2007, public hearing. At that time the applicant was proposing a larger addition to the home with more substantial encroachments into the property's west setback. The Commission voted 7-0-0 to deny that variance request. The applicant subsequently filed an appeal of the Commission's November 12th denial. On January 8, 2008, the Vail Town Council tabled the appeal discussion to February 5, 2008, at the applicant/appellant's request. The applicant and their representatives explored various design alternatives to the proposed additions that would substantially reduce the requested encroachments into , the required setback area. Based upon the applicant's request to amend their variance proposal; at its February 5, 2008, public hearing the Council voted 7-0-0 to remand this request back to the Planning and Environmental Commission for further review. IV. APPLICABLE PLANNING DOCUMENTS Staff believes that the following provisions of the Vail Town Code are relevant to the review of this proposal: TITLE 12: ZONING REGULATIONS Article 12-6D: Two-Family Primary/Secondary Residential (P/S) District (in part) 12-6D-1: PURPOSE: The twafamily primary/secondary residential district is intended to provide sites for. single-family residential uses or two-family residential uses in which one unit is a larger primary residence and the second unit is a smaller caretaker apartment, together with such public facilities as may appropriately be located in the same zone district. The two-family primary/secondary residential district is intended to ensure adequate light, ` 2 d air, privacy and open space for each dwelling, commensurate witf? single- family and two-family occupancy, and to maintain the desirable residential qualities of such sites by establishing appropriate site development standards. 12-6D-6: Setbacks In the primary/secondary residential district, the minimum front setback shall be twenty feet (20), the minimum side setback shall be fifteen feet (15'), and the minimum rear setback shall be fifteen feet (15). Chapter 12-17: Variances (in part) 12-17-1: Purpose: A. Reasons for Seeking Variance: In order to prevent or to lessen such practical difficulties and unnecessary physical hardships inconsistent with the objectives of this title as would result from strict or literal interpretation and enforcement, variances from certain regulations may be granted. A practical difficulty or unnecessary physical hardship may result from the size, shape, or dimensions of a site or the location of existing sfructures thereon; from topographic or physical conditions on the site or in the immediate vicinity; or from other physical limitations, street locations or conditions in the immediate vicinity. Cost or inconvenience to the applicant of strict or literal compliance with a regulation shall not be a reason for granting a variance. Chapter 12-18: Nonconforming Sites, Uses, Structures and Site Improvements 12-18-1- Purpose This chapter is intended to limit the number and extent of nonconforming uses and structures by prohibiting or limiting their enlargemenf, their reestablishment after abandonment and their restoration after substantial destruction. While permitting nonconforming uses, structures, and improvements to continue, this chapter is intended to limit enlargement, alteration, restoration, or replacement which would increase the discrepancy between existing conditions and the development standards prescribed by this title. Chapter 12-18-2: Continuance Nonconforming sites, uses, structures, and site improvements lawfully esfablished prior to the effective date hereof may continue, subject to the , limitations prescribed in this chapter. Sites, uses, structures, and site improvements lawfully authorized by permits or regulations existing prior to the effective date hereof may continue, subject to such limitations as prescribed by such permits or regulations. V. SITE ANALYSIS Address: 2570 Bald Mountain Road Legal Description: Lot 33, Block 2, Vail Village Filing 13 Zoning: Two-Family Residential District Land Use Plan Designation: Low Density Residential Current Land Use: Duplex 3 . Lot Size: 46,483 sq. ft. (1.067 acres) Hazards: Moderate Hazard Debris Flow Standard Allowed/Required Existinq Proposed Setbacks (min): Front: 20 ft. 45 ft. 35 ft. West Side 15 ft. 0 ft. 0 ft. (additional encroachments) East Side 15 ft. 40 ft. no change Rear: 15 ft. 180 ft. no change - GRFA (max): 9,438 sq. ft. 6,255 sq. ft. 6,697 sq, ft. West Unit: n/a 2,806 sq.ft. 3,248 sq.ft. East Unit: n/a 3,449 sq.ft. no change Site coverage (max.): 9,297 sq. ft. (20%) 3,764 sq. ft. (8%) 4,294 sq. ft. (9%) Landscape (min.): 27,890 sq. ft. (60%) 38,494sq. ft. (83%) 38,278 sq. ft. (82%) Parking 6 8(3 enclosed) 9(4 enclosed) , West Unit: 3 4(1 enclosed) 5(2 enclosed) East Unit: 3 4(2 enclosed) no change VI. SURROUNDING LAND USES AND ZONING Existinq Use Zoninq North: Residentia.l Two-Family Residential District South: Open Space Outdoor Recreation District East: Residential Two-Family Residential District West: Residential Two-Family Residential District 'VII. REVIEW CRITERIA The review criteria for a request of this nature are established by Chapter 12-16, Vail Town Code. 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. The existing duplex structure does not conform to the minimum 15 foot west side setback requirements. !t appears that an error occurred during the original construction of this residence and the structure was not sited in its approved location. This error was not discovered until several years after the initial construction was complete and after a subsequent addition was also constructed. Since the existing structure was not, lawfully established in its existing location, the structure is not "legally non-conforming" in regard to the Town`s setback requirements. 4 Staff believes the proposed enclosure oi the existing breezeway and the propased garage expansion further the Town's development objectives of creating enclosed parking and connecting residences with their associated garages to create single unified structures. The neighboring duplex, located to the west at 2550 Bald Mountain Road, is sited further downhill (south) from Bald Mountain Road than the applicant's duplex. The neighboring property also includes mature trees and substantial landscaping directly adjacent to the applicant's proposed additions. Therefore, Staff believes the proposed breezeway enclosure and garage expansion will have only minor impacts to the existing and potenfial uses and structures in the vicinity in comparison to existing conditions. The November 12, 2007, Commission packet included a letter from the Applicant's western adjacent property owners, Rocky Christopher and Dr. Ronal Wo!lard, stated that the previous proposal was "acceptable" to them. Staff believes this revised proposal will have less impact to the neighboring properties than the previous November 12th design. 2. The degree to which relief from the strict and literal interpretation and enforcement of a specified regulation is necessary to achieve compatibitity and uniformity of treatment among sites in the vicinity or to attain the objectives of this title without a grant of special privilege. The Planning and Environmental Commission has consistently granted setback variances for new garage additions to homes that were originally constructed without garages or with inadequate garages, since the construction of a garage furthers the Town's development gaals and objectives related to traffic and parking. The Planning and Environmental Commission often found that the location of these homes on their sites created hardships warranting a variance. Therefore, Staff supports the construction of a garage addition within the west . setback to allow the Applicant to expand the garage similar to the east unit of this duplex and other sites in the vicinity and within the Two-Family Residential District. The Vail Town Code requires duplex residences to be physically connected to their associated garages to create a single, unified structure. The Applicant's proposal to enclose the existing breezeway to connect the existing residence and garage achieves this Town development object. In 1992, the east unit of this duplex enclosed the original breezeway separating that unit from its garage. Staff believes the applicant should be afforded the same opportunity. Therefore, Staff supports the construction of an addition within the west setback to enclose their breezeway similar to the east unit. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and pubiic safety. Staff does not believe this proposal wiil have a significant impact on the public health, safety or welfare, public facilities, or utilities in comparison to existing conditions of the site. 5 4. Such other factors and criteria as the commission deems applicable to the proposed variance. VIlI. STAFF RECOMMENDATION The Community Development Department recommends approval, with conditions, of a final review of a variance from Section 12-6C-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for an addition within the west side setback, located at 2570 Bald Mountain Road/Lot 33, Block 2, Vail Village Filing 13, and setting forth details in regard thereto. This recommendation is based upon the review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approve this variance request with conditions, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission approves, with conditions, the applicant's request for a variance from Section 12-6C-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for an addition within the west. side setback, locafed at 2570 Bald Mountain Road/Lot 33, Block 2, Vail Village Filing 13, and setting forth details in regard thereto. " Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission impose the following condition: "9. This approval is contingent upon the applicant obtaining approval of the associated desrgn review application. " Should the Planning and Environmental Commission choose to approve this variance request with conditions, the Community Development Department recommends the Commission makes the following findings based upon a review of Section VII of the Staff's February 25, 2008, memorandum to the Planning and Environmental Commission, and the evidence and testimony presented: "The Planning and Environmental Commission finds: 1. The granting of this variance, with conditions, will not constitute a granting of special privilege inconsistent with the limitations on other properties classified in the Two-Family Resideritial District. 2. The granting of this variance, with conditions, will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. This variance, with conditions, is warranted for the following reasons: a. The stricf liferal interpretafion or enforcement of the specified regulation will result in pracfical difficulty or unnecessary physrcal hardship inconsistent with the objectives of Title 92, Zoning Regulations, Vail Town Code. • 6 b. There are exceptions or extraordinary circumstances or conditions applicable to the same site of the variance fhat do not apply generally to other properties in the Two-Family Residential District. c. The strict interpretation or enforcement of the specified regulation will deprive the applicant of privileges enjoyed by the owners of other properties in the Two-Family Residential District. " IX. ATTACHMENTS A. Vicinity Map B. Previous Architectural Plans C. ApplicanYs Request D. 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M.GMYO N Fx tP) A1 - LN wfG III:pIp1lyYYp1 YqJi ~ .00 ' YAqMPf1 mIM<AII , a. q1~pM0 1Kf H[ ~C6.~f1Y n ~uUny91 aunar.s.. e.o 1nr ravm unc vum~ v m awccr ro~ aoa'~i~ w 45 5 .'N '.`~":rt°f'ar'ta a~`i~ir°~i'm °"iu'~i'w~'QOfw+.`~'~~ "•c sq uw a u: w. u.u 580 o u wr+~ w uur ca rv is ~au.~c .`~~w y ac~m~~oxa~:n~v~"°xo°n ur~ io~rainii[ir~omm iv wo TOPOCRAPHIC A(AP - WEST UNIT LOT 38, BLOCIC 2, ? ~1LL• ~ A RESUBDIVtSION OI+ lAT 27, s ~ rui °""'"'0f0'O'"0O1•`"°""^~01e""~"'^"""'~'"" yp7L VIUAGE 7'fiIRTEENTH FII,INC . • e~~~ . m~ m un ou~a n~ a~..iW.~ wa w: o~re .a nu, ww °W ;uu „a wn two ra .ro~ TO1VN OF VAIL. EACLC COVNTY. COLORAUO s ur,s vc ?1~,8~5,p . a wmu~w ~aai ~(xor 1RACT A AU1:FK5 REMEMER09 onOA16: OP/1!/pp P~L A]U SMEET 1 oI I /:ISIp d \ \ ~ ! l , i u / 1 - 1 i ~ . ~ i ` ~ ~ . , I ~ 1 ~AM . ~ - . 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I • ~ ' - - - - - ~ - ...._.-----Fa . . 7-777,777777 ~ Attachment C Architecture/Pianning WmHeinAssociates Members of the American insfitute of Architects Memo to: Town of Vail Community Development Department From• Bill Hein Wm,Hein Associates Date: February 12, 2008 - Subject: Additional Revisions West Unit - Two Family Duplex 2570 Bald Mountain Road Lot 33, Block 2, Vail Village Filing 13 Vail, Colorado The accompanying.information represents adjustments to.the proposed redesign for the remodel of the above referenced duplex unit. Issues of concern relating to setback conflicts along the west property line have been addressed and the revised plans refZect a minimum amount of square footage that .projects into the setback. This small encroachment - 13.5 sq.ft.at both the Main Level and the Upper Level - is needed to allow a logical connection of the existing unit to the existing garage. These adjustments are in keeping with discussions concer'ning the project with Town staff. The project redesign includes the following: - Relocation of laundry to lower level - Redesign of master bath area at upper Ievel - Elimination of proposed bedroom suite above garage - Reduction of height and mass of area at expanded garage - reducing impact on adjacent properties - Significant reduction of proposed new square: foota.ge for the unit with a minimum proposed beyond the setback line Along with the above mentioned adjustments, the following is a recap of the changes to the existing unit that have already been agreeded to: - Redesign of exterior to update and improve an old, tired 1970's structure - Remove existing decks currently in the setback at at the main level . 3003 East Alameda Denver, Coiorado 80209 303-72248401 fax 303-698-0665 February 12, 2008 Page Two - Remove south facing deck off of the master.bedroom at the upper level - Replac.e the entire exterior finish and materials to the structure to include stucco, stone and Town acceptable shingle roofing Additionally, the following sqnare_footage adjustment applies. As previously proposed, the amount-of added (new) square feet on the main level totaled 170 sq.ft. of which 87sq.ft. was beyond the setback line and a total of 628 sq.ft. was proposed at the upper level of which 262 was in the setback. The current proposel reduces these numbers signif- icantly with a main level total of 108 sq.ft. of which 13.5 sq.ft. is in the setback. The upper level total reduces to 211 sq.ft. with-13.5 sq.ft. is beyond the setback line. A tremendous amount of time has been invested to bring.this project to this point. Numerous meetings with adjacent owners have resulted in their support for the project. The unit owners appreciate Town staff efforts and time spent on their behalf in helping with a difficult situation. The unfortunate condition that exists with the original placement of the structure in the west setback created problems_for the owners and the Town alike. Hopefully, all efforts to this point can lead to agreement, support and approval of a design concept that will benefit all concerned. ~ Attachment D : _~3Sk i \ i~'' ' ~~i' / i NEW PATIll. .___g•-y~y~,-_--__ Pfi1tW i ~-~.h3(aa / /I .1~1tH~ ~ ~ :s---- ~ rr_° i - f LWG Gf'FX~ ~ ` "Jyalµ-.~~~ VED I I JAuF- 1\ 1~:64 ~S _ . . NRSG'. . \ ~ ' - - y s - - - - 1.~£Y G i . - - - - - - - - a ~ ,1! I I P13.-7~ ;r• ;1 ! ` - : - _ . I , - - ~ ;iri'a` / - - • ~ = - - - ~ r - ~ ' ~ _ ~ ~ , • ~ UNI? \ . , , . . W~n I~MIj' ; ~72 ; \ S. : \ . . . - . 3p/GtC3 „2,ffiF'IadIT-. . • . , --gen--_~_~ n -ri TAi : " -brs7G---':--"_-- ' \ ~l~~.~~~/ l~~ ' ~ . SITE. 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I ' . `-p314, ' ' ~ ^ ~ ~ IL , . , , -ea~e__----~ ~ , r~ J 1.lHC • ~ tY~1: . J^\?`~ " ~ i~~ ~ ~ . --iIPG R,1N IV_ . r+~'~ • " . . . L:IV: .N ~ 2'S7~ ~ 1'pI.INTNI~ RGZ1~ ' ('uiLST UNI'f~ ~dhlL; GC21A7-AC2~' SIC6~7 ~ - • Vail Town Council Attachment: B THIS ITEM MAY EFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Town Council of the Town of Vail will hold a public hearing in accordance with Section 12-3-3, Vail Town Code, on Tuesday, April 1, 2008, at 6:00 PM in the Town of Vail Municipal Building, in consideration of: ITEM/TOPIC: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town of Vail Planning and Environmental Commission's approval of a variance request from Section 12-6C-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for an addition within the west side ~0~ setback, located at 2570 Bald Mountain Road/Lot 33, Block 2, Vail Village Filing 13, and setting forth ~ ~ec, details in regard thereto. (PEC07-0036) Appellant: Vail Town Council , Planner: Bill Gibson The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. A r PLe4NNING AND ENVIRONMEPITAL COiVlMISSION March 24, 2008 TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vaii, Colorado, 81657 Commission Training, lunch was be served 12:30pm NIEMBERS PRESENT MEMBERS ABSENT Rollie Kjesbo Anne Gunion Michael Kurz Bitl Pierce Scott Proper Susie Tjossem David Viele Site Visits: 1:00pm 1. Solar Vail - 501 North Frontage Road West 2. Vail Cascade Resort and Spa -1300 Westhaven Road Driver: Scot 1. A request for a final review for a development plan, pursuant to Section 12-61-11, development Plan Required, Vail Town Code; a request for final review of a variance from Section 12-21-10, Development Restricted, pursuant to Section 12-17-6, Criteria and Findings and Section 12-21- 16, Right of Appeal; and certain conditional uses, pursuant to Section 12-61-3, Conditional Uses, Vail Town Code, to a(low for a redevelopment of Solar Vail into a mixed use development to include Type VI employee housing units, professional offices, and public utilities installations including transmission lines and appurtenant equipment, located at 501 North Frontage Road West, Lot 8, Block 2, Vai! Potato Patch, and setting forth details in regard thereto. (PEC070052/ PEC08006/PEC080013) Applicant: Sonnenalp Properties, Inc., represented by Gwathmey Pratt Schultz Lindall Architects, P.C. Planner: Scot Hunn Development Plan (PEC070052) ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Kurz VOTE: 5-1-0 (Pierce opposed) CONDITION(S): 1. The Developer shall revise the plans prior to or concurrent with any application for Design Review to ensure the minimum standards for snow storage are met on- site. A snow storage management plan may be provided in conjunction with any requested variance from the standards to further demonstrate the Developer's ability to comply with Town of Vail standards; 2. Prior to or concurrent with any application for Design Review, the Developer shall submit a Master Sign Program and install signage within the parking areas designating "office" parking and "residential/tenant" parking. Any plan submitted shall included provisions regulating maintenance of the hammerhead in the winter months free from snow storage and accumulation to ensure use by all vehicles; Page 1 3. The Developer shall be required to submit a detailed and final lighting plan, showing all fixture locations, fixture types and lumensloutput; such plan should be accompanied by cut sheets for each proposed fixture in conjunction with any Design Review application; 4. The Developer shali be required to submit a final site re-vegetation and erosion control plan inclusive of details showing a!I areas to receive native re-seeding and specifying rates of application, as well as temporary irrigation to be used, with any Design Review application; 5. The Developer shall submit final details for Design Review for any fence to be located between the Red Sandstone Elementary School site and Solar Vail. Detailing for any fence shall compliment and otherwise match the materials, textures and colors used on the Solar Vail building; 6. The Developer shall be required to provide a buiiding code and fire code analysis with any submittal for building permit; 7. The Developer shall obtain an access easement agreement from the Town of Vail for any and all driveway, grading, draingage, retainage, planting or other ancillary improvements an, over or across Town owned Tract A. Such agreement shall be required to be executed prior to or in conjunction with any building permit application. 8. The Developer submits a complete set of civil engineered drawings of the Approved Development Plans including the required off site improvements, to the Town of Vail Community Development Department for review and approval of the drawings, prior to making application for the issuance of a building permit for the Solar Vail building improvements; 9. The Developer submits a site specific geologic investigation in conjunction with any building permit application, in accordance with Section 12-29-15, Vail Town Code, for any proposed development within a mapped Rock Fall Hazard areas; 10. The Developer shall address all the comments and conditions identified in the memorandum from the Town. Project Engineer dated February 14, 2008, in conjunction with building permit application; 11. Pursuant to Chapter 12-23, Commercial Linkage, Vail Town Code, the Developer shall provide 3.1 deed restricted bed(s), to be assigned to the approved office uses on-site, per the approved Emptoyee Housing Mitigation Plan; and 12. The Developer shall provide the legally executed and duly recorded Type VI deed restriction with the Eagle County Clerk & Recorder's Office for the on-site employee housing units, and that said units shall sized according to the Town of Vail minimum size requirements according to Chapter 12-23, Vail Town Code, and be made available for occupancy, prior to the issuance of a temporary certificate of occupancy for the Solar Vail project. Variations to Development Standards ACTION: Approved MOTION: Kjesbo SECOND: Proper VOTE: 6-0-0 Page 2 T Variance to 40% slope resfric4ions (PEC080013) ACTION: Approved . MOTION: Kjesbo SECOND: Proper VOTE: 6-0-0 Conditional Use Permits (PEC080006) ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Viele VOTE: 6-0-0 CONDITION(S): 1. The Conditional Use Permit granted for Professional Office uses will be subject to "call up" by the Town, upon any determination by the Town that parking provided on site is not adequate to accommodate the approved conditional uses on-site. Scot Hunn presented an overview of the proposal and the Staff memorandum. Henry Pratt with GPSL Architects, applicant's representative, presented a summary of the changes to the plans since the Commission's last hearing. He stated their objection to the proposed condition No. 1 concerning parking designations. He continued by stating his objection to condition No. 2. He stated that the site is severely constrained and that providing the required snow storage on-site will be difficult without snowmelting the entire driveway. He stated that the applicant has already agreed to snowmelt the hammerhead at the request of the Town of Vail Fire Department. He stated that providing snowmelt for the remainder of the driveway and surface parking areas will be cost prohibitive to the project and they requested the PEC grant approval to not snowmelt the entire driveway; he suggested that the applicant may be amenable to snowmelting parts of the driveway, in conjunction with using the exterior parking for temporary snow storage. He reiterated that the applicant is willing to provide snow removai on an `as- needed' basis, at the applicant's cost. He stated their objection to condition No. 12 as it would be cost prohibitive to the project. He stated their objection to condition No. 15. He requested that the developer be required to deed restrict employee housing units prior to requesting a final Certificate of Occupancy, rather than at Temporary Certificate of Occupancy as stated in Staff's condition No. 14. He conclude by showing a 3-D model of the project. Commissioner Kurz asked Staff to clarify condition No. 1. Scot Hunn clarified the rationale behind the condition. Commissioner Kurz asked if snowmelt could be exchanged for the commercial parking spaces. Scot Hunn and Tom Kassmel, Town Engnieer, responded that a snow management plan would be necessary and that snow can not be stored in the street right-of-way. Commissioner Kurz asked if waiving fhe fee associated with condition No. 12 was a possibility. Tom Kassmel noted that this project will affect traffic and public transit. Fees for the Middle Creek project were not waived, but were supplemented by the Town in order to complete a greater level of work. Commissioner Ku2 asked if candition No. 13 could be eliminated. Scot Hunn responded that the condition could be re-written. Commissioner Kurz requested clarification of condition No. 14. . Page 3 i Y Commissioner Tjossem asked the applicant to clarify the design of the proposed fence. Henry Pratt clarified and noted that the school district supported the design. Commissioner Viele recognized this is a large building. He is amenable to amending the snow storage as fong as a snow storage plan is provide. He does not support the Town's control of the deed restrictions. Commissioner Proper summarized the benefit of new employee housing, but noted the deficit of snow storage, parking and the large building height. Commissioner Kjesbo proposed removing condition Nos.1 and 13. He agreed with allowing a deviation to snow storage with a snow management plan. He noted while Middie Creek met the standards, they were subsidized the land. He noted that this is a very large building. Jim Lamont, Vail Home Owner's Association, agreed with reducing parking as an incentive for employee housing. However, he noted concern about the precedent this building would create with no screening or stepping of the building. He would prefer to see a master plan for buildings along the North Frontage Road. He noted that no utilities are located in the 30 foot front utility easement and suggested the plan be revised to use that area to step down the building. He suggested that new mass could be added to the front of the building or higher masses could be lowered. Ron Byrne noted that the density of Middle Creek may not have been enough, and this proposed density better hits the mark. He noted that in the long term many buildings on the frontage road may change in massing. He supports the design of the building. Commissioner Pierce noted that a developer can build on this site, yet the Town has zoned their property on this same hillside to, prevent devefopment. He asked for clarification about what uses could be allowed on the site in the future. He asked the applicant to clarify the location of the proposed cell phone antennas. Henry Pratt clarified the locations. He continued by stating that ERWSD has indicated that utilities are currently located in both easements. He also clarified the difference between providing employee housing "beds" and employee housing "units", in response to condition No. 13. He reiterated their request to use the exterior parking spaces as temporary snow storage. Warren Campbell suggested the Commission allow different deviations to the parking numbers on a seasonal basis as part of the motion in order to address the snow storage issue. Henry Pratt noted that since no improvements are needed for the Frontage Road, they do not. wish to pay a traffic impact fee. Commissioner Kjesbo clarified that parking will not be permitted on the Frontage Road, so the applicant will need to manage their parking situation. Additionatly, any conditional use permit could be called-up if parking problems occurred. Commissioner Kurz asked for clarification as to how the traffic impact fees would be used. Tom Kassmel noted that the fees will be added to the traffic improvement funds and will likely be used at the main roundabout. Warren Campbell clarified the funds will be used within the vicinity of the project. Page 4 Commissioner Kjesbo made a motion to approve the development plan, with changes to the Staff recommended conditions, inclusive of striking condition Nos. 1 and 12, and amending condition Nos. 2 and 13. Commissioner Pierce noted his concern about waiving traffic impact fees for the commercial uses of the project. Commissioners Kjesbo and Proper stated their opinion that the benefits of the project off-set the requested waiver of traffic impact fees. Commissioner Pierce voted against the development plan, noting his opposition to waiving the commercial use traffic impact fees. The Commissioners unanimously approved the other requests associated with this proposal. 2. A request for a final recommendation to the Vail Town Council on a major amendment to Special Development District No. 4, Area A, Vail Cascade, pursuant to Article 12-9A, Special Development District, Vail Town Code, to allow for an addition to the Vail Cascade Resort and Spa by enclosing portions of two decks, located at 1300 Westhaven Drive/Cascade Village Subdivision, and setting forth details in regard thereto. (PEC080007) Applicant: L.O. Holding, Inc., represented by JG Johnson Architects Planner: Nicole Peterson ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Viele VOTE: 6-0-0 CONDITION(S): 1. That the Developer receives final review and approval of the proposed development plan by the Town of Vail Design Review Board, prior to making an application for the issuance of a building permit. 2. That the Deveioper meet the Commercial Linkage requirement set forth in Section 12- 23, Vail Town Code. Nicole Peterson presented an overview of the proposal and the Staff memorandum. There was no public comment. Commissioner Viele disclosed his firm reviewed a similar construction project with the applicant, but is not under contract for any work and does not have a conflict of interest. He noted the substantial cost of the employee housing fees being assessed for this minimal addition. Commissioner Proper had no comment. Commissioner Kjesbo clarified that the employee housing fees were associated with a restaurant. He agreed with Commissioner Viele that the fees are very high for restaurant uses, and will likely discourage future restaurants. Commissioner Kurz had no comment. Commissioner Tjossem noted her concern regarding the amount of the employee housing fee. Commissioner Pierce noted his concerns about the amount of employee housing fee, especially when evaluated on a per square foot basis. Page 5 . Rick Burcham, of Destination Resorts, stated that they are preparing a request for a waiver from r the employee housing fees. BiJ! Gibson noted that pursuant ta Chapter 12-23, Commerciaf Linkage, Vail Town Code, a deviation to the required employee housing mitigation rates is possible. Commissioner Kjesbo made a motion to approve with an amended condition from Staff's recommended condition that originally stated, "That the Developer pays in fu!!; the emplayee housing mitigation fee of $249.639.50 prior fo the issuance of a burlding permit." The condition was changed to, "That the Developer meet the Commercial Linkage requirement sef forth in Section 12-23, Vail Town Code. " 3. A requsst for a final review of a variance from Section 14-3-1, Residential and Commercial Access, Driveway and Parking Standards, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for a driveway in excess of the maximum allowable grades, located at 660 West Lionshead Circle/ Lot 8, Block 1, Vaii Lionshead Filing 3, and setting forth details in regard thereto. (PEC080011) Applicant: Lion Square Lodge North Condominium Association, represented by Viele Development, LLC Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Tjossem VOTE: 5-0-1 (Viele recused) CONDITiON(S): 1. This approval is contingent upon the applicant obtaining Town of Vail approval of the associated design review applications. Commissioner Viele recused himself due to a conflict of interest. He added that he would leave for the remainder of the meeting as there were no further items to discuss. He was in support of approval of the minutes from March 10, 2008. Biil Gibson presented an overview of the proposal and the Staff memorandum. Tom Kassmel, Town Engineer, spoke in favor of the variance request. Kieth Odza, representing the Motenareous Condominiums, stated their support for the variance request. Chris Ratslof, representing The Antlers, stated their support for the variance request. Commissioner Pierce noted the letter that was received by the Commission from Rob Levine of The Antlers further noting their support for the proposal. There was no Commissioner comment. 4. A request for final review of a major exterior alteration, pursuant to Section 12-7B-7, Exterior Alterations or Modifications, a request for a conditional use permit pursuant to Section 12-76-5, Permitted and Conditional Uses; Above Second Floor, a request for variances from Section 12- 7B-15, Site Coverage, and Section 12-7B-16, Landscaping and Site Develapment, pursuant to Chapfer 12-17, Variances, and a request for amendments to an adopted view corridor pursuant to Section 12-22-5, Amendments, and Section 12-22-6, Encroachments into Existing View Corridors, Vail Town Code, to allow for the re-development of the Clock Tower Building (Gorsuch Ltd. Building) to include three flaors of above grade structure, a new clock tower, and an eating Page 6 1 and drinking establishment above the second floor, located at 263 East Gore Creek Drive/Lots D and E, Block 5, Vail Village Fifing 1, and setting forth details in regard thereto. (PEC070025) Applicant: Gorsuch Ltd. and John P. McBride, represented by Resort Design Associates Planners: Warren Campbell/Scot Hunn ACTION: Table to Qpril 14,2008 MOTION: Kjesbo SECOND: Kurz VOTE: 5-0-0 . 5. A request for a final recommendation to the Vail Town Council of a proposed amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend those elements of the Master Plan referencing the North Day Lot recommendations and requirements to facilitate the redevelopment of the site with an employee housing project, transportation center, and future development site, located at 600 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3, and setting forth details in regard.thereto. (PEC080008) Applicant: Vail Resorts Development Company, represented by the Mauriello Planning Group, LLC Planner: Warren Campbell/George Ruther ' ACTION: Table to April 14, 2008 MOTION: Kjesbo SECOND: Kurz VOTE: 5-0-0 6. A request for final review of a major exterior alteration pursuant to Section 12-7H-7, Exterior Alterations Or Modifications, and conditional use permit pursuant to Section 12-71-1-3, Permitted And Conditional Uses; First Floor or Street Level, to allow for the redevelopment of the North Day Lot with a structure containing Type III employee housing units, located at 600 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3, and setting forth details in regard thereto. (PEC080009) Applicant: Vail Resorts Development Company, represented by the Mauriello Planning Group, LLC Planner: Warren Campbell/George Ruther ACTION: Table to April 14, 2008 MOTION: Kjesbo SECOND: Kurz VOTE: 5-0-0 7. A request for final review of a conditional use permit pursuant to Section 12-71-1-5, Conditional Uses; Generally (On All Levels Of A Building Or Outside Of A Building), Vail Town Code, to facilitate the construction of a public building, grounds, and facilities (transportation center) on the North Day Lot, located at 600 West Lionshead Circle/Lot 1, Block 1, Vail Lionshead Filing 3, and setting forth details in regard thereto. (PEC080010) Applicant: Town of Vail Planner: Warren Campbell/George Ruther ACTION: Table to April 14, 2008 MOTION: Kjesbo SECOND: Kurz VOTE:, 5-0-0 8. Approval of March 10, 2008 minutes Motion: Approved with modifications MOTiON: Kjesbo SECOND: Kurz VOTE: 6-0-0 9. Information Update Commissioner Kjesbo asked for a brief presentation on the adopted wildfire roofing ordinances at the following meeting. 10. Adjournment MOTION: Kurz SECOND: Tjossem VOTE: 5-0-0 Page 7 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Deve(opment Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published March 21, 2008, in the Vail Daily. Page 8 ^ A DESIGN,REVIEW BOARD AGENDA oViO' PUBLIC MEETING March 1,9, 2008 ~~Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 PROJECT ORIENTATION 2:00 pm MEMBERS PRESENT MEMBERS ABSENT Mike Dantas Libby Plante Tom DuBois Pete Dunning Brian Gillette SITE VISITS 2:30 pm 1. Beaver Dam Road 2. Morgan - 434 Gore Creek Drive Driver: Bill PUBLIC HEARING - TOWN COUNCIL CHAMBERS 3:00 pm 1. McFarlan Residence DRB080043 / 5 minutes Bill Final review for a change to the approved plans (windows) 204 Gore Creek Drive/Part of Lot A, Block 513, Vail Village Filing 1 Applicant: Dean McFarlan, represented by VAg, Inc. ACTION: Approved MOTION: DuBois SECOND: Gillette VOTE: 4-0-0 2. Hilb Residence DRB080049 / 5 minutes Bill Final review for new construction (duplex) 2755 Snowberry Drive/Lot 10, Block 1, Vail Intermountain Applicant: Dave Hilb, represented by John Martin, Architect ACTION: Approved MOTION: Gillette SECOND: Dantas VOTE:4-0-0 3. Smith Residence DRB080033 / 15 minutes Bill Conceptual review for new construction (single-family) 333 Beaver Dam Road/Lot 41, Block 7, Vail Village Filing 1 Applicant: Paul & Annette Smith, represented by VAg, Inc. ACTION: Conceptual, no vote 4. Cook Residence DRB080051 / 15 minutes Nicole Final review for new construction (single-family) • 1537 Spring Hill Lane/Lot 13, Block 3, Vail Valley Filing 1 Applicant: New Spring Hill Lane, LLC, represented by Scott S. Turnipseed ACTION: Approved MOTION: Gillette SECOND: DuBois VOTE: 40-0 CONDITION(S): 1) The applicant shall revise all window sills to be a uniform size within each primary material (i.e. stucco, stone) and shall submit revised elevations at the time of building permit. Page 1 i 2) The appiicant shall remove the two (2) small transom windows on Sheet A3.2, rear elevation, and carry through the top header and shall submit revised elevations at the time of building permit. 3) The applicant shall remove all shutters from all elevations and shall submit revised elevations at the time of building permit. 5. KC Buffehr Creek Residence DRB080045 / 15 minutes Nicole Final review for new construction (single-family) 1687 Buffehr Creek Road/Lot 2, Block 1, Eleni Zniemer Subdivision Applicant: KC Buffehr Creek, LLC, represented by Scott S. Turnipseed ACTION: Tabled to April 2, 2008 MOTION: DuBois SECOND: Gillette VOTE: 4-0-0 6. Morgan Residence DRB080057 / 15 minutes Nicole Final review far a minor alteration (windows) 434 Gore Creek Drive/Lot B, Block 3, Vail Village Filing 5 Applicant: Karin Morgan, represented by Atlas Construction ACTION: Approved MOTION: Gillette SECOND: Dantas VOTE: 4-0-0 CONDITION(S): 1) The applicant shall add a center mullion to the proposed window to match the door below and shall submit a revised rendering at the time of building permit. 7. Town of Vail DR6080029 / 5 minufes Nicole Final review for new construction (kiosks) Vail Village and Lionshead Applicant: Town of Vail, represented by Todd Oppenheimer ACTION: Tabled to Apri! 2, 2008 MOTION: DuBois SECOND: Gillette VOTE: 40-0 8. Town of Vail DR6080056 / 5 minutes Bill Final review for a minor alteration (street re-alignment) Beaver Dam Road Applicant: Town of Vail, represented by Chad Salli ACTION: Denied MOTION: Gillette SECOND: DuBois VOTE: 3-1-0 (Dantas opposed) Staff Approvals Lutsey Residence DRB080013 Bill Final.review for a change to the approved plans (windows, roof, floor area, stairs) 185 Forest Road/Lot 26, Block 7, Vail Village Filing 1 Applicant: Tom Lutsey, represented by Segerberg, Mayhew & Associates, Architects Vail Golf Course Townhomes DRB080041 Rachel Final review for a minor alteration (balconies/decks) 1660 Sunburst Drive/Lot 1, Sunburst Filing 3 Applicant: Leonard Busse Page 2 Racquet Club DRB080042 Rachel Final review for a change to the approved plans (sidewalks) , 4695 Meadow Drive/Unplatted Applicant: Racquet Club Owners Association, represented by Steve Loftus Corboy Residence DRB080046 Warren Final review for a change to the approved plans (garage) 1460 Greenhill Court/Lot 20, Glen Lyon Subdivision Applicant: Philip H. Corboy Jr. Trust, represented by Fritzlen Pierce Architects Young Residence DRB080052 Bill Final review for a change to the approved plans (retaining wall and roof material) 1445 Buffehr Creek Road/Lot 3, Cliffside Subdivision Applicant: Sentry Construction, Inc., represented by Mike Young Rondeau Residence DRB080054 Bill Final review for a change to the approved plans (deck and door) 1613 Matterhorn Circle/Lot 26, Matterhorn Village Applicant: Paul & Nancy Rondeau The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, . Telephone for the Hearing Impaired, for information. Page 3 MEMORANDUM To: Town Council From: Judy Camp, Finance Director Date: March 27, 2008 Subject: Incremental Property Tax Revenue Staff expects 2008 property tax collections to exceed the amount budgeted by $450,000 to $650,000. A public hearing is planned for the April 15`h Council meeting to discuss potential disposition of these incremental funds. To prepare for an April 15th discussion, staff is asking Council on April 1St to identify options staff should research. The following are some ideas previously mentioned by Council, staff, and/or the community. • Housing - one of Council's three top priorities - Municipal employee housing - identified as an important issue for recruitment ' and retention, but no funds have been allocated to this issue. - Timber Ridge - master planning and redevelopment costs; improvements to existing facility. - Buy-down program and/or other housing initiatives -$100,000 budget for 2008 • West Vail Fire station and/or Main Vaii station remodel - amounts currently budgeted were based on preliminary assumptions several years ago and may not be sufficient to support the desired project when current planning is complete. • Town facilities - upgrades to municipal building, library, etc. • Variable messaging signs - to improve communications during road closures. • Transfer to Capital Projects Fund - use existing capital planning process to determine specific use. • Cash rebate - need to explore legal issues; mechanism to issue rebates; and cost vs. benefit. •"In-kind" rebate - some other communities have used excess tax collections for town-sponsored community events or use of town facilities (e.g., recreation center passes/discounts). Items to explore include legal issues, what type of "in-kind" may be appropriate, how to deliver the "in-kind", and cost vs. benefit. • Retain for rainy day - considerations include the size of current fund balance reserves and whether or not Council feels they are sufficient. Which of the above items would Council like included with additional information for discussion on April 15rn? Are there other ideas Council would like fo have included for specific discussion? Are there any items which should have priority in terms of time spent and/or level of defail for informafion provided? -1- Backqround Information on Town of Vail Propertv Tax Revenue Property owners in Vail pay taxes to multiple taxing entities including the school district, Eagle County, various special districts, and metropolitan districts. Properties not within the Cascade Village or Vail Square metropolitan districts pay approximately 10% of their property tax bill to the Town of Vail. Ninety per cent is paid to other entities including; the school district, 45%; Eagle County, 19%; Colorado Mountain College, 9%; and Vail Parks and Recreation District, 7°/o. Total mil levies range from 39.8970 mils in one section of town that is not part of the Eagle River Water and Sanitation District to 85.5710 for property in the Vail Square Metropofitan District #2, which assessed its own levy of 40.000 mils. ' On a home with a market value of $400,000, a taxpayer not within a metro district pays less than $150 per year in property taxes to the Town of Vail and $1,300 per year to all other entities. For a home with a market value of $1.0 million, the typical taxpayer pays $373 per year to the town and $3,254 per year to all other entities. Property taxes are a function of three things: property values; the statutory assessment ratio (which reduces market values to assessed values); and the amount of the mill levy. Although property values have generally increased over time, the increase from 2005 to 2007 was unusually high with average increases in residential property estimated at 57.7% for the two-year period. The assessment ratio is applied uniformly across the state and can change if the statewide balance of residential assessments to nonresidential changes. This happened in 2004 and the town's property taxes decreased by 7.5% even though market values increased. The town's base mill levy has not changed since 1993 when the voters elected to transfer a portion of the levy to the Vail Recreation District. Property tax makes up about 8% of the town's total revenue - about the same amount as lift tax or parking. Property tax is directed to the General Fund to support municipal services including police, fire, public works, community development, administration, library, contributions, marketing and special events, etc. General Fund spending is expected to increase by 3% in 2008 compared with 2007. Property tax revenue in 2007 was budgeted at $2,852,998. For 2008, the town's budget was developed based on preliminary assessments and an estimate of reduction in town taxes due to the LionsHead TIF district. Therefore, the revenue included in the 2008 budget and appropriated for municipal services is $3,660,000 - a projected increase of 28%. The amount we now expect to realize is between $4,096,187 and $4,314,858 depending upon the results of pending appeals. The incremental revenue not budgeted is between $436,187 and $654,858. -2- lelll EIVI ORAIV DUM TO: Town Council FROM: Lorelei Donaldson . DATE: March 26, 2008 SUBJECT: Appointment of inembers to the Planning and Environmental Commission (PEC); Design Review Board (DRB); the Art in Public Places (AIPP) boards and the Building & Fire Code Appeals Board (B&FCAB) There are currently four vacancies for PEC, three vacancies for DRB; four vacancies for AIPP; and three vacancies for the B&FCAB. The Town received five (5) applications for the PEC; three (3) applications for the DRB vacancies; three (3) applications for the AIPP; and finro (2) applications for the B&FCAB. Incumbent members of the PEC, DRB, AIPP, and B&FCAB are noted by asterisks below. It is requested that the Town Council interview each applicant at the work session and then appoint four applicants to the PEC; three applicants to the DRB; three applicants to the AIPP and finro applicants to the B&FCAB, at the evening meeting. The applicants are as follows: PEC: DRB: B&FCAB: Anne Gunion* Michael Dantas* Kathy Langenwalter* Roland Kjesbo* Feter Dunning" Rich Seth* William Pierce* Elizabeth Plante'` Sarah Robinson Paladino Susie Tjossem'' AIPP: Cookie Flaum " Susan Frampton* James Poppell I have enclosed an attendance summary for each board for your review (except for the B&FCAB which meets very infrequently). The Town Council needs to appoint a total of four members to the PEC; three members to the DRB, three members to the AIPP and finro members to the B&FCAB. Planning and Environmental Commission Applicants • VAg, Inc. Architects & Planners March 26, 2008 Town of Vail Town Council C/o Mr. George Ruther Mr. Bill Gibson 75 South Frontage Road Vail, Colorado 81657 Dear Members of the Town Council, George and Bili, I was informed last week that my term as a PEC member was expiring. I would like to inform you, at this time, of my interest in obtaining another term. During my last couple of terms I believe that we were able to accomplish a lot of very interesting and vital reviews on behalf of the town and its citizens. I would very much like to remain involved and continue to bring my professional expertise to the board and help progress the implementation. Furthermore, my relationship with our staff and fellow commissioners has developed into a nice rapport and one that is beneficial for creating and accomplishing goals. Thank you for consideration. With Best Regards, VAg, Inc. Architects and Planners Anne F. Gunion, Principal Vail Town Council I would like to continue serving on the Town of Vail Planning and Environmenta] commission for another 2 year term. I have served on this board for the past six years . Thank you for considering me for this position. Roland J Kjesbo ~ ' l.ynn FYitzlen, AIA, Archii:ect: FRITZLElV PIFRCE ARCHITFCTS YvilildlYl F. Y;tlll', A1l.fiill:ll Katt}y {irsliny2t, L-'usiness VAIL, COLORADO Manayer March 19, 2008 Vail Town Council Attn. Lorelei Donaldson, Town Clerk 75 S. Frontage Road Vail CO 81657 RE: Appointment to the Planning and Environmental Commission Town Council Members 1 would like to request that the Town Council permit me to continue my service to the community as a member of the Planning and Environmental Commission. I have served as a member of the Planning Commission for the past two years.and have gained valuable insight into important issues facing the community. As an Architect with a practice in the Town of Vail I am familiar with the Town's zoning regulations. My association with the "Private Sector" also broadens my perspective on subjects that will have a long term influence on Vail. In addition to my involvement with the Planning Commission I have served six years as a member of the Design Review Board for the Town of Vail in the 1980's. I was the Design Review Board Administrator when the Design Review process was initiated in the Town of Vail in the 1970's and also served as Chief Building Official of the Town of Vail from 1976 to 1 . R e ' Sub / W' Pierce, Architec ~ ~ FRITZLEN 1650 East Vail VaIley Drive, Fallridge C-1, P I E R C E Udll, COlO('r.1d0 8 16 57 P: 970.476.6342 F: 370.476.4901 f::: info:j)vailarchitects.com www.vaifarchitects.com March 26, 2008 Town of Vail 75 South Frontage Road ' Vail, Colorado 81657 Attn: Warren Campbell Dear Members of the Council, I am writing to express my interest in serving on the Planning and Environmental Commission. I hope that you will find my education and professional experiences have provided me with the necessary skills to serve on this Commission. I recently received a Masters in Public Administration and Non-profit Management from New York University's Robert F. Wagner School of Public Service with a specialization in Policy Analysis.lVly studies focused primarily on urban infrastructure issues including housing, energy and transportation. Prior to beginning my graduate studies, I served in the Tennessee Valley Authority's Office of Government Affairs. There I gained experience in energy and environmental policy issues. Subsequently, I served as an Energy Policy Analyst for a consultant to the Department of Energy. My work focused on energy and environmental infrastructure issues such as energy efficiency and reliability. Upon leaving Washington, I demonstrated success in management and fundraising on a major national campaign. I have attached my resume for your consideration. I am strongly committed to public service and believe that change must begin on the local level. I would consider it a privilege to have the opportunity to work to enhance the lives of the residents of the Town of Vail. I look forward to hearing from you. Sincerely, Sarah Robinson Paladino Sarah Robinson-Paladino r~c J1- P O B o x 283 ? V ail, CO 81658 ?(970) 376-4954 ? sarah.r.paladino@gmail.com Education: New York University New York, NY Robert F. Wagner Graduate School of Public Service Master of Public Administration, May 2007 Specialization: Public and Non-profit Management and Policy Analysis University of Mississippi Oxford, MS Bachelor of Arts in Political Science, May 2001 Foreign Studies Program: University of Stellenbosch, South Africa, 1999 Experience: New Destiny Housing Corporation New York, NY Project Associate, NYU Advanced Project in Policy Analysis . (September 2006-May 2007) • Served on a five-person research team of NYU Master's candidates to identify possible access points among vacancies in the Low Income Housing Tax Credit program in New York City for New Destiny's service population-victims of domestic violence United Nations, Office of Sport for Peace and Development New York, NY Global Youth Leadership Summit Intern (Fa112006) ¦ Assisted in planning logistics for Global Youth Leadership Summit a major, international event with more than 500 participants. Duties included security and post-event follow up with participants and press office. The New Life Project New York, NY Intem, Foundations and Program Development (Spring/Summer 2006) Democratic National Committee/Grassroots Campaigns, Inc. Providence, RI Director (April - September 2004) • Recruited, trained and managed staff of approximately 40 people • Raised over $200,000 for the 2004 Presidential campaign • Acted as liaison with city and state officials • Managed office budget and payroll Move On PAC Political Organizer (September - November 2004) Minneapolis, MN • Recruited and trained over 300 volunteers to carry out the 2004 "Get Out the Vote" campaign in approximately 30 precincts • Organized pre-election day rally with Senator Mark Dayton Energetics, Inc. Washington, DC Power Systems Analyst (2003-2004) Major clients included the US Department of Energy and the Environmental Protection Agency • Provided strategic council to the US Department of Energy's Office of Electric Transmission and Distribution • Evaluated and analyzed energy policy in order to deternune potential impact on Department of Energy programs, and to formulate altemative policy proposals, • Assisted in preparation of Congressional testimony for DOE officials • Coordinated public hearings and inter-industry meetings on the 2003 NYC blackout • Co-authored and provided technical assistance on US Department of Energy publications Tennessee Valley Authority, Office of Government Affairs Washington, DC Legislative Correspondent (2001-2003) • Managed communications between TVA Board members and the United States Congress and the Administrative branch • Developed and maintained relationships with Congressional and Administrative staff • Assisted in preparations for US Senate confirmation hearing of TVA Director William Baxter • Coordinated events including a monthly informational luncheon series for Congressional staff . members • Authored monthly "Legislative Update" article for Inside TVA March 26, 2008 To Whom It May Concern, I would like to continue my role as a PEC member and so would like to reapply. As a member of the PEC for the last 2 1/2 months I have gained a tremendous amount of knowledge about the important role this board plays for the Town. The learning curve is steep and so it would benefit the town to have returning members. Sincerely, . ~~:''~t..-ti~~,~l.C__~C~~~~`-~' ~ Susie Tjossem . 1630 Buffehr Creek Road P O Box 2975 Vail, CO 81658 970-390-4890 Design Review Board Applicants 1Vlichael IDantas 1936 W. Gore Creek Drive Vail, Colorado 81657 February 27, 2008 Town of Vail Town Council Re: Design Review Board Appointment Dear Council Members: I would like to reapply for appointment for the Design Review Board for the Town of Vail. I have served on this Board for the past two years and appreciated the opportunity to participate. Please accept this request to serve for another term. Best regards, Michael Dantas -r ~~i~ PETER B I)UNNIIVG 1461 GREENHILL COURT VAIL, COLORADO 81657 March 13, 2008 Members of t9ae Vail Town Councel 75 South Frontage Road Vail. Colorado 81657 Dear Council Persons, I am applying for a new two year term on the Town of Vail I)esign Revaew Board. My appropriate experaence is as fo?lows: 40 years as a business executive and entrepreneur 2 years on the Pianning Coanmission of Sunfish Lake, M10T 13 years on the City Council of Sunf sh Lake,1VIN Current9y 1 year VP of Vail Cascade 1Vgetropolitan District Currently 4 years Treasurer of Eagle Valley Re1. Fdn. Currently 3 years 8 months on Design Review Board Vail Currently 5 months as Chairman of Design Review Board Vail I know and understarnd the regulations, guidelines anci various interpretations of the I)esign Review Board and am prepared tm continue to uphold them to the lbest of my ability. I have the tirne and energy to devate to the position and have thoroughly enjoyed my past involvement. Sin r 1 Peter B. Dunning ELIZABETH PLANTE PO Box: 6018 Vail, CO 81658 970-390-5154 :Macch-lD,-2008 To Vail Town Council, I, Elizabeth Plante, would like to reapply for another term on the Design Review Board. In December 2007 I was voted in to complete Margret's term when she became part of the town council. Since my induction I have attend all the meetings and feel I have given fair input on applications submitted to the DRB. I have studied the codes and become familiar with what is expected from the DRB and its process. Every meeting I learn something new and am enjoying being part of the board and contributing to our town. My background is in Art History where I studied art and architecture and am comfortable working with architectural plans. I graduated with a BA in Art History with a studio art minor ftom Hartwick College in Onenota, New York. After college I traveled extensively throughout Europe studying art and architecture for three months. ARer traveling I worked for six years in the lmpressionist Art Department at Sothbey's art auction house in New York City. After my time in NY I worked in advertising in Boston, MA for two years. For the past six years I have been wortcing independentiy as a yoga instructor teaching classes at various gyms, studios and private homes. I also run a -Yoga-pragram for the Sonnenalp.Resort of Vail. I hope you would consider me again for the Design Review Board because of my experience, interest in Vail and background. Sincerely, Elizabeth Plante Building and Fire Codes Appeal Board Applicants ' peel/langenwalter architects, I.I.c. david m. peei, a.i.a. kathy langenwalter - 2588 arosa drive p.o. box 1202 vail, co 81658 970-476-4506 970-476-4572 fax March 24, 2008 Vaii Town Council Members Town of Vail 75 South Frontage Road Vail, CO 81657 Attn: Lorelei Donaldson Dear Council Members; I am currently a member of the Vail Building and Fire Codes Appeals Board and would like to continue serving on this board. While a member of the Appeals Board, I participated in the review of and recommendation for adoption of the International Building Code and International Residential Code. Another project was working with the staff to lay groundwork for a fire assessment program within the town. As a practicing licensed architect for twenty-five plus years, I am familiar with building and fire codes, building materials, and methods of construction. My work includes selecting alternate materials and methods as well as resolving conflicts and solving problems. I have a good working relationship with the staff as well as the necessary experience and qualities to serve as an advisor to the Council on building related issues. . Thank you for your consideration. Yours truly, Kathy Langenwalter Rich Seth P.O. Box 3888 Vail, CO. 81658 (970) 479-01 f 2 Vail Town Council Attn: Lorelei Donaldson Town Cierk 75 So. Frontage Rd. Vail, CO> 81657 Re: Bui6ding and Fire Codes Appeals Board Dear Council Members I have served on this board for the last five years and am applying to serve the next term. I have been in the Construcfion industry for more than thirty five years as a Superintendent or Project Manager building every thing from single family homes to high rise office buildings, the past thirteen years I have been with Warner Developments Inc. as Vice President Director of Construction, I deal with building codes from a conceptual stage of a project through final cornpletion on a daily bases. If you want further bacbcground information or in-depth resume p0ease contact me. Thank You Rich Seth Art in Public Places Board Applicants Mazch 13, 2008 Art in Public Places Board % Lorelei Donaldson Vail Town Clerk 75 South Frontage rd. Vail, CO 81657 Dear Leslie Fordham I received your email regarding the Art in Public Places Boazd. I am very much interested in serving on this Board. We are in the process of moving to our new home on Buffehr Creek. The move started today and we hope to be in by the end of next week. (Mazch 17`'-21St). We are just thrilled about being in Vail. I have a Bachelor of Arts degree from the University of North Florida in Art History. When my children were in college I, too, went back to get my degree. As an "older studenY" I became very involved in art, the process and learned to appreciate art in all forms. Vail has changed so much since we came here in 1979. Art has become very much a focal point in our community. I believe art should be integrated in the azchitecture and landscape architecture of any project being built iii this community. A.rt can make a statement, create a mood and italso can represent a community. I believe tfiat any developer that submits a plan should include a plan for public art in their project. I am also a strong supporter of Art Education. If children learn to appreciate and develop an understanding of art when they are young, art will become an important part of their adult life. The appreciation of art is a life time process. I believe there are grants and fundi.ng available for educational art projects. Vail is a unique community. We are all fortunate to live in this beautiful valley. But as citizens we have a responsibility to preserve the integrity, the beauty and the mission of the Town of Vail and its future. The AIPP Board is an example of the Town's dedication to that effort. Sincerely, Page 1 of 1 Lorelei Donaldson - AIPP Board . . r. . , . iL.....e- J a , x.. _ ..«.aw..._, . ..._..w..r.~:,. _ . ;a.. , r-a.•. _ . Fa-oan: "Susan Frampton" 'y'o: Date: 3/21/2008 12:21 PM Subject: AIPP Board Art in Public Places Board, I have served on the Art in Public Places Board for the past three years and am very interested in serving another term. Having been a resident of Vail for 21 years (plus 5 in Beaver Creek) I care deeply about how Vail looks to our homeowners and guests. Public art is a large and important component of that appearance. With the exciting changes that are occurring in our small town it is the perfect time for public art to be in the forefront in the form of exhibits, events, display of permanent pieces, donations by the developers, changing displays by the local art galleries, etc. These are all things that 1 would very much like to be involved in. After having been on this board for 3 years, I feel like I have a true understanding of what Art in Public Places is all about. I would like to apply these lessons learned going forward. I am passionate about making Vail a better place and art is an integral part of accomplishing that goal. Thank you so much for considering my application and I sincerely hope that I will be chosen to serve again. Sincerely, Susan Frampton file://C:\Documents and Settings\Administrator\Local Settings\Temp\XPgrpwise\47E3A83... 3/26/2008 March 26, 2008 lames Poppell 2801 Basingdale Blvd. Vail, Colorado 81657 (407) 461-1872 JamesPoppeil@smail.com Art in Public Places Board C/O Lorelei Donaldson, Vail Town Clerk 75 South Frontage Road Vail, CO 81657 Idonaldson@vailsov.com Good Morning, I would like to introduce myself, and express interest in joining the Vail Art in Public Places board. I am a resident of Vail and currently work for Evans Chaffee Construction Group in Avon, as their Project Accountant. My interest in art of all mediums and my desire to be involved more in the community has lead to my interest to join the AIPP board. I am involved locally with First Descents, The OK Corral Camp, The Vail Valley Foundation, and the Vail Film Festival. Since moving to the Vail Vatley I have been exposed to great organizations and feel that I can further contribute to our community by joining the AIPP board. Art is such an intricate part of our valley, and it is exciting to learn how the AIPP brings such beautiful pieces and exhibits to our community. A few artists tha[ I admire are Francie Bishop Good, Anish Kapoor, Philippe Starck, and Le Corbusier. I look forward to the progression of joining the board, and having the opportunity to work as a team in deciding what art is displayed throughout our community. Bep Ja James Poppell 2801 Basingdale Blvd, Unit 3 Vail, Colorado 81657 (407) 461-1872 Cell (970) 279-4153 Home JamesPoppell@gmail.com Professional Experience Evans Chaffee Construction Group, Avon, CO Project Accountant, 2007 - Present I am currently employed with Evans Chaffee, working as their project accountant. I work directly with Chris and Michele Evans on a day to day basis managing projects from the accounting side. A few of my duties include monthly billings to project owners, subcontractor requisition reconciliations, collecting and tracking all subcontractor insurance, and various overhead accounting issues. I am blessed to work with a great, close-knit group of project managers, assistant project managers, and field staff. It is great to work for owners who are involved in our community, who are on various boards, volunteer their time, and encourage their employees to get involved in bettering the Vail Valley. The Darden Theater, Orlando, FL Box Office and Merchandise Manager, 2006 - 2007 . Utilized individual performance invoices, audits, and cash out reports to prepare and reconcile daily and weekly spreadsheets to project future box office sales. Audited daily and weekly cash sales upwards of $2,000 of the box office sales and production merchandise. Negotiated group ticket sales with marketing representatives to obtain highest profit margin per ticket. Introduced new will-call organizational methods in box office to expedite transactions with patrons. L53P Associates Ltd., Architecture, lnterior Architecture, & Planning, Charleston, SC Accounts Payable and Purchasing Administrator, 2004 - 2006 Maintained over 200 vendor atcounts, while consistently analysing comparative costs between competitors, and acquiring new cost effective vendors. Created and impfemented a direct deposit system for reimbursements from T/E reports, which established a more efficient payment process. Paid all approved vendor invoices for all five firm offices. Forecasted amounts and purchased all design and printing supplies for firm headquarters. Worked directly with Director of Finance, Assistant Controller, CFO, and Executive Director. Education FLAGLER COLLEGE Saint Augustine, FL Bachelor of Arts, Business Administration &.Economics THE UNIVERSITY OF NEWCASTLE, Newcastle, Australia Joint Progrom in Business Economics MEIIA0RANDdJM TO: Vaii Town Council FROM: Cammunity Development Department DATE: April 1, 2008 SUBJECT: Attendance records for members of the PEC and DRB requesting reappointment to their respective Commission or Board. The following is the attendance for members of the Planning and Enviranmental Commission from the time period of March 2006 to March 2008. During this time period there were 43 public hearings held. Anne Gunnion - 14 absences Roland Kjesbo - 3 absences Wilfiam Pierce - 0 absences Susie Tjossem - 0 absences since appointment on January 14, 2008 The following is the attendance for members of the Design Review board from the time period of March 2006 to March 2008. During this time period there were 45 public hearings held. Michael Dantas - 2 absences Peter Dunning - 4 absences Elizabeth Plante - 1 absences since appointment on December 19, 2007 1 AIPP Attendance 2008 Nancy Barbie Tim Jen Susan Bill Dorothy Pam DRB PEC Januaryx x x x x x x • February x x x x x x x March x x x x x April - - May - June ~ July---- ~ - ~ - August ~ - ~ - September October ; I November ; I December ! meetings attended 12 of 3 3 of 3 1 of 3 1 of 3 2 of 3 1 of 3 3 of 3 3 of 3 3 of 3 - - I ~ I i _ I ~ MEMORANDUM TO: Town Council FROM: Community Development DATE: April 1, 2008 SUBJECT: Deed Restricted Employee Housing Annual Enforcement 1. BACKGROUND The Vail Town Council has requested to be apprised of the annual Employee Housing Unit enforcement as it is progressing. This is being provided as information only and is not an agenda item at the Town Council meeting. As of January 29, 2008, the Town of Vail Community Development Department has sent out 294 letters, representing 655 employee housing units, requesting annual verification of employee housing deed restriction compliance. Of the 294 requests for annual verification that have been sent 35 of those, by terms outlined in their deed restrictions, do not require any response by the employee housing unit owner nor do they require occupancy of the deed restriction by an employee. These deed restrictions were executed prior to December 31, 1992. The remaining 259 owners are required to provide annual verification of the use of their employee housing unit prior to February 15. Owners who failed to respond by February 15 were sent a reminder notice with another copy of the annual verification form. They were given until March 15 to submit their annual verification form. II. RESPONSES TO DATE From 1989 to 1992 there were 35 deed restricted Employee Housing Units (EHUs) built. By the terms of these deed restrictions the owners of these EHUs are neither required to rent the EHU or submit an annual compliance form. The Town requests information from theses owners only once. To date, seventeen (17) owners have responded and based upon their responses fourteen (14) local employees are housed. From 1992 to 1994 there were 23 deed restricted EHUs built. By the terms of these deed restrictions the owners are not required to rent their EHUs, but are required to submit an annual compliance form. Reminder letters were sent to those owners who had not responded by February 15. To date, sixteen (16) owners have responded and based upon their responses sixteen (16) local employees are housed. Seven (7) owners have still not responded. From 1994 to 2000 there were177 deed restricted EHUs built. This includes: Vail Commons, Red Sandstone Creek, and Buzzard Park. By the terms of these deed restrictions the owners are required to have a full-time employee live in the EHU and they are required to submit an annual compliance form. Reminder letters were sent to those owners who had not responded by February 15. To date, one hundred and fifty six (156) owners have responded and based upon their responses two hundred and eight (208) employees are housed. Twenty one (21) owners have still not responded. From 2000 to current there have been 74 deed restricted EHUs built. This includes: North Trail Townhomes, Vail Mountain School, Vai! Plaza Lodge, and the housing requirement for The Willows. By the terms of these deed restrictions the owners are required to have a full-time employee live in the EHU and they required to submit an annual notarized affidavit verifying compliance. Reminder letters were sent to those owners who had not responded by February 15. To date, sixty one (61) owners have responded and based upon their responses eighty seven (87) employees are housed. Thirteen (13) owners have still not responded. III. SUMMARY . 309 deed restricted EHUs in the Town of Vail are housing 325 local employees. . This does not include Middle Creek or Timber Ridge Village Apartments. Middle Creek houses approximately 250 employees in 142 units. Timber Ridge houses approximately 600 plus employees in 198 units. Approximately 1,175 employees are housed in 649 deed restricted units in the Town of Vail. Certified letters will be sent to forty one (41) deed restricted employee housing unit owners. Owners who fail to respond by April 15, 2008, will be summoned to the Town of Vail Municipal Court for violating the terms of their deed restrictions. MEMORANDUM To: Town Council From: Stan Zemler Judy Camp Kathleen Halloran Date: April 1, 2008 Subj ect: 2007 Preliminary Results and 2008 Budget Amendment Recording of the town's 2007 financial transactions has been completed, subject to any audit ad,justments. The completion of 2007 fmancials sets the stage for the first budget amendment / supplemental appropriation of 2008 with the identification of capital projects that span more than one year and need to have funding "rolled forward" to the current year. In Tuesday evening's session, you will be asked to approve the first reading of Ordinance No. 7 making supplemental appropriations and adjustments to the 2008 budget. The following information is provided for your review: • First Supplemental Appropriation Request of 2008 • Summary of Revenue, Expenditures, and Changes in Fund Balances - 2007 Actual Compared with Amended Budget and 2008 including First Supplemental Appropriation - General Fund - Capital Projects Fund - Real Estate Transfer Tax (RETT) Fund - Heavy Equipment Fund - Dispatch Services Fund • Ordinance No. 7 2007 RIESIJLTS The town ended 2007 in a strong financial position through a combination of higher revenue and lower expenditures than budgeted. Higher revenue included a record year for sales tax, ski lift tax, real estate transfer tax, construction pernut fees, parking revenue, and earnings on investments. Sales tax collections of $19.0 million exceeded the amended budget by $513,138 or 2.8% and exceeded 2006 by $1.1 million or 6%. The unbudgeted collections of $513,138 were all recorded into the Capital Projects Fund. Ski lift tax provided $3.0 million of revenue, up 2.2% from 2006. Real Estate Transfer Tax collections of $6.5 million were ahead of 2446 by $300K, or 4.8%. Construction permit fees of $2.9 million were up 44% from a record 2006. The following major projects contributed over $2.4 million of 2007 permit fee revenue: Arrabelle, Cascade Residences, Forest Place, Gore Creek Place, Manor Vail, One Willow Bridge, Vail Plaza Hotel, and Westhaven at Cascade Village. Parking revenue of $4.5 million was up 11.8% from 2006. Earnings on investments reached $2.6 million, a 21.6% increase over 2006, reflecting higher fund balances. Expenditures, meanwhile, were generally favorable to budget, with General Fund expenditures of $27.4 million below budget by $917,403 or 3.3%. Salary and benefits came in right at budget with salary savings from open positions offsetting the increase in benefits expense. Other favorable variances were spread across all departments. -1- Favorable variances in the Capital Projects and RETT Funds were primarily a result of projects continued into 2008 and are shown in the first supplemental of 2008 as roll-forwards. SUPPLEMENTAL APPd20PRIATION AND BUDGET ADJUSTMENTS General Fund Volvo has sponsored several town programs (for a total of $28,000) such as funding for 7 additional community hosts; 32 jackets for all hosts; 20 new recycling bins; adding logos to 30 existing bins; a contribution toward the cardboard compactoz; 1,000 reusable grocery bags made from recycled plastic bottles; and a contribution toward an ice sculpture. The town has already received the funding from Volvo, but expenditures will hit in 2008 and are included in this budget adjustment. A$50,000 contribution for a temporary climbing wall to be used during the 2008 Teva Mountain Games was initially approved by Council on October 2, 2007 but had come in too late to be included in the 2008 budget process. Condo dues of $11,475 relate to the town-owned unit at 100 E. Meadow Dr. Ste 34 (Vail Village Inn Plaza). A,lso relating to that space, the town will receive rental revenue (starting in May, 2008) of $17,600 from Plum TV. Once Plum TV begins paying rent, they will also begin to pay for the condo dues as well. The $11,475 is the portion of dues that will be awed by the town for January through April. Rental revenue of $16,800 and expense of $22,000 relate to the master leases of two units for municipal employee housing. The town is subsidizing the rentals in order to stay within the average rental rates charged to employees at similar units such as Creekside and Buzzard Park (approximately $770 per month). The peer resort visits to Pazk City, Lake Tahoe and Whistler were not planned at the time of the initia12008 budget. This type of peer resort visit has not taken place for 7 years, and at that time provided valuable information regarding industry competitors, and new strategic ideas for the town. Canital Proiects Fund Projects budgeted in 2007 but not yet completed comprise $7.8 million in expenditures "rolled" to the 2008 budget. Expenditures rolled forward are detailed in the attached schedule. The supplemental appropriation also includes revenue recognition of $50,000 of grant dollars from Eagle County to be used for the planning and design of a third fire station. The entire commitment from Eagle County for the fire station totals $SOOK, however we must request these funds each year and will reflect the remaining revenue in future yeaxs. The revenue and expenditure of $178,066 represents the purchase of an employee housing unit at Altair. This purchase was approved by Council on 12/18/07 as the replacement for the Bell Tower employee housing units, with a subsidy from the developer. A change in use is being requested for the Radio Ainplifier in the parking structures, which had $SOK budgeted in 2007. The public works and public safety departments have re-tested the radio coverage and are satisfied that the original project is not necessary. The $SOK is now being requested for the replacement of the AM530 radio system, which provides citizens and visitors -2- with pre-recorded messages from our dispatchers. The current system is over ten years old and has a limited broadcast range. An emergency generator is needed to replace the generator in the municipal building, which provides power to critical operations. $75K was an initial placeholder, but as more information was gathered it was determined that not enough was budgeted. Complications have arisen due to the municipal building's electrical structure and age. RETT Fund Tax collection revenue has been reduced by $1.0 million (12%), based on analysis of current market conditions, sales of major redevelopment projects and the rate of recent tax collections. Projections on sales of major redevelopment projects increased based on current price information and actual sales reported. Projected "base" tax collections (not from major redevelopment) decreased by 28% from the original budget. This is very close to the 31 % drop in actual collections through March for that same group. Almost the entire $4.4 million of supplemental appropriations for the RETT Fund are roll- forwards from 2007. Items of note include the following: Public art received donations of $108,330 in 2007 that will be recognized in 2008 as expenditures are made for programs. In addition, the public art program rolls forward any unused budget from the annual appropriation ($75K per year). Annual net sales of manhole covers and jewelry ($15,866 from 2007) aze also allocated to the public art program. The RETT fund will receive $149,458 in federal grant money for the Timber Ridge / Buffehr Creek path. This was not anticipated during the budget process, and these funds will offset a portion of the cost of that project (nearly $654K). IDispatch Services Fund All of the items requested from Dispatch Services are roll-forwards from 2007, including $72K of funding received from the County for computer software that will be purchased in 2008. Heaw Equinment Fund The roll forward of capital outlay relates to vehicles and equipment that were ordered (and budgeted) in 2007, but will not be received until 2008. The vehicles and equipment are purchased based on a replacement schedule that is reviewed annually during the budget process. -3- 0 ~ - ~ TOWN OF VE ; IDepartment of Police Memorandum To: Town Council Stan Zemler, Town Manager From: Dwight Henninger, Chief of Police Date: March 26, 2008 Subject: 1 St Supplemental - Police Patrol Cars In the first supplemental is a request for an additional $64,000 to support the outfitting and purchase of 4 Volvo police patrol cars and 1 Volvo for our police detectives. Currently, the Heavy Equipment is budgeted to support these 5 vehicles at $30,000 each. Generally, this fund would include any costs for the equipment that is placed in the patrol cazs. Unfortunately, due to a number of issues the Heavy Equipment fund can not support the entire cost of purchase and outfitting of these vehicles. Town staff is recommending the replacement of half the police patrol car fleet with Volvo XC90's due to the improved safety, environmentally friendly manufacture and disposal policies of Volvo and improved gas mileage of these vehicles. Volvo has offered the vehicles to the Town at a significant discount of $30,000 each, with a guaranteed buy-back after three years of $15,000. Volvo Cars of North America has been very supportive of the Town of Vail and are very excited about having Volvo patrol cars in Vail. Unfortunately, some of the equipment currently used in the Ford Explorer patrol fleet will not fit into the Volvo's and will need to be replaced. This includes the radio, radar unit, light bar and storage boxes. The supplemental request is to pay for these items and any additional unanticipated costs. Many of these pieces of police equipment are over 10 years old and are in need of replacement and will be used in future police vehicles after these 2008's are replaced. This funding . will also allow the Fleet Manager to contract out the installation of the police equipment, which may be needed due to staffing shortages in his Department. , The anticipated gas mileage of the Volvo's is 17 miles per gallon (MPG) as compared to the current fleet of Ford Explorers which are getting 12.92 MPG. T'he alternative vehicle considered for replacement this year is the GM Tahoe, which is advertised at 12.15 MPG. The Town staff is not considering the Explorer again due to many transmission problems that have occurred with the current fleet. The cost savings of the Volvo over the Tahoe is anticipated to be $7,044 per year or 2,348 gallons of gas. . Proposed Supplemental Apprapriatioos and Budget Adjustments ttl of 2008 Revenue Expeoditure Increase locrease Descriptioo (Decrease) (Decrease) Reason Geoeral Fund RETT Management Fee (50,000) 5% of RETT collections; relates to decrease in RETT revenue projection Volvo Contract Revenue (sponsorship) 3,000 Volvo to sponsor recycling bags for TOV's Clean Up Day; money received in 2008 Economic Development - Special Pgms 28,000 Expenses related to sponsorship from. Volvo ($25,000 was paid to TOV in 2007) Contributions : Teva Mtn Games (Wodd Climbing Cup) 50,000 Per Council 10/2/07 approved for payment; however request had come in too late to be included in the original 2008 budget Rental Income 17,600 Rental income of Vail Village Inn Plaza Phase V unit (Plum TV lease with payments beginning May'08) Facilities - Condo Dues 11,475 Condo Dues on Vail Vallage Inn Plaza unit for Jan - April (Plum TV takes over payment of dues for remainder of year) ConsWction permit fees / Contributions 5,105 Per Council 1/8/08, refund Vail Valley Foundation for permit fees relating to Amphitheater Orchestra pit project Computer equipment 5,500 GP3 to be shared by public works, fire and community development Master lease rental revenue 16,800 Lease revenue for Chamoniac/Buffehr Creek municipal employee apartments Master lease rent paymenLS 21,000 12 month leases for Chamonix/Buffehr Creek apartrnenks (at $850 and $900/month) Master lease repair & maintenance 1,000 Unit maintenance for tenant tumover Parking Equipment Repair 5,200 Parking equipment damaged by uninsured motorist Town Council Travel 5,000 Total cost for three peer resort visits is estimated at $IOK; current budget includes $SK Peer Resort Visits 20,000 Three peer resort visits (Park Ciry, Lake Tahoe and Whistler) - expense for directors/ staff Subtotal General Fund (12,600) 152,280 Capital Projects Fund Settlement from Red Sandstone culvert damag 6,127 "Stevens settlemenC" from 2000.The town's expense related to repairs on a culvert damaged during conswction Eagle County Grant Revenue - Fire Station 50,000 Roll-forward from 2007; County has budgeted this amount in 2008 for planning and design of a third fire station Fire Infrastructure Improvements 79,229 Roll-forward from 2007; For design and planning of a third fire station ~ Project ReimbursemenUShared Costs 40,000 Re-payment of promissory note from Vail Recreation District for the Gymnastics facility Vail Plaza Hotel improvements 23,790 10 Vail Village Street Light fixtures (Vail Plaza paid the TOV in 2007 for these costs) Vail Plaza Hotel improvements 26,784 Construct temporary walk (Vail Plaza paid the TOV in 2007 fot these costs) Vail Plaza Hotel improvements 9,824 Portion of asphalt overlay on Vail Rd (Vail Plaza paid the TOV in 2007 for these costs) Heavy Equipment new capital 3,400 Roll-fonvard from 2007 Replace Buses 3,840,297 Roll-fonvard from 2007 - 7 hybrid buses received in 2008 Software & hardware upgrades 21,838 Roll-forward from 2007; ongoing projects Radio Replacement 50,000 Roll-fonvazd from 2007; ongoing project Parking Entry System 2,985 Roll-forward from 2007; to complete the project Nerivork upgrades 11,478 Roll-fonvard from 2007; ongoing projects ~ Website Maintenance 20,000 Roll-forward from 2007 CAD/RMS Dispatch systems 14,640 Roll-forward from 2007 ' Vehicle Expansion 61,411 $60K fbr set up of Vobo police vehicles plus $1,411 roll-forward from 2007 (see memo attached) Radio Amplifier in Parking Structures 50,000 Roll-fonvazd from 2007; Use for replacement of AM530 system Fire Suppression for computer room 35,500 Roll-forward from 2007 Emergency Generator Rep(acement 175,000 $75K roll-fonvard from 2007 plus an additional $I OOK needed for the municipal generator replacement Pitkin Creek Unit - Electricity 3,600 Electriacosts for Pitkin Creek employee housing unit (renlal) Pitkin Creek.Unit - Condo Dues 3,750 Condo Dues for Pitkin Creek employee housing unit (rental) Altair Unit 178,066 Purchased employee housing unit on 1/2108 (replaced Bell Tower EHU); Council approved 12/18/07 Sale of Altair Unit 178,066 Sale of unit to employee 1/28/08 Timber Ridge Loan Guarantee 925,000 Roll-forward from 2007; the town is required by the lender tu hold this amount available for the letter of credit for Timber Ridge ITimber Ridge Legal / Zoning 28,927 Roll-fonvard from 2007; ongoing legal fees related to potential redevelopment of Timber Ridge Bio Mass Stud 50,000 Roll-forward from 2007 Supp 1 of 2008 5 3f27/3008 12:11 PM Proposed Supplemental Appropriations snd Budget Adjustments #1 of 2008 Revenue Eipenditure lncrease Increase Descriptioa (Decrease) (Decrease) Reason Bus Shelter Replacement 19,354 Roll-forward from 2007 Capital Street Maintenance 40,672 Roll-forward from 2007 for continued sveet projects Facility Capital 168,817 Roll-forward from 2007; to be used for the public works shop and East Vail fire house soofing repairs Parking Structure Maintenance 176,706 Roll-forward from 2007; to be used for a remodel of the transit center Third Party! Insurance Reimbursement 51,510 Damages recouped from person who ran their car into our pazking booth and equipment Equipment Repair & Maintenance 51,510 Cost to repair the parking booth and equipment from above accident Flammable Storage / Mag Chloride 24,000 Roll-forward from 2007 Underground Utilities projects 47,783 Roll-forward from 2007 Fiber OQtic Connection projecu 15,000 Roll-forward from 2007 LionsHead Lnprovements 32,242 Roll-forward from 2407; continued work on transportadon study and engineering work for urban renewal I-70 Noise 829,282 Roll-forward from 2007; this account continues to roll fonvard until a project is identified West Vail Area Plan 22,732 Roll-forward from 2007 ~ Strategic Planning - Vail 2020 [mplementation 25,341 Roll-fonvard from 2007 LionsHead Parking Structure Redevelopment 34,857 Roll-forward from 2007 to be used for legaf fees for potential redevelopment project _ Strategic Planning - Chamonix Area 130,545 Roll-forward from 2007 (COT015) Way Finding Improvements 6,416 Roll-forward from 2007 Village Streetscape 989,971 Roll-forward from 2007 Manor Vail Street Improvements 100,000 Revenue received in 2006 and deferred until work started; this entry is to recognize the revenue in 2008 Manor Vail Street ]mprovements 100,000 Work started in 2008 Subtutal Capital Projects Fuud 425,103 8,330,747 RETT Pmjects Fund RETT Revenue (1,000,000) Decrease in projected tax collections Management Fee paid to General Fund (50,000) 5% of RETT collections; relates to decrease in revenue projection _ Donovan Park Pavillion 29,634 Roll-forward from 2007 - use in 2008 to fix heating system _ Dobson Ice Arena 13,807 Roll forward from 2007 - related to $1 fee per ticket sold; money to be used for capital maintenance Dobson Ice Arena 7,400 Roll-forward from 2007 - boiler leal: repair Construction Services - Gymnastics 23,611 Roll-forward capital reserve fund for Gymnastics facility plus $5,611 budget for retaining wall fix Capital replacement fund 6,000 Current year capital reserve for Gymnastics facility - payment from Vail Recreation District Consiruction Services - Gymnastics 6,000 Current year capital reserve for Gymnastics facility Heavy Equip Operating Chazge 33,527 Original budget did not include correct amount from Fleet manager's cost allocation Heavy Equip Replacement Charge 23,639 Original budget did not include correct amount from Fleet managers cost allocation Ford Park Management Plan 81,340 Roll forward from 2007; work on recreation facilities and planning Legal Agreements with VRD 49,229 Roll forward from 2007; continue working on lease agreements with Vail Recreation DisVict Recreation Path Maintenance 161,473 Roll forward from 2007; to be used for path behind Libtary _ Tree Maintenance 55,931 Roll forward from 2007 Street Fumiture 4,143 Roll forward from 2007 Black Gore Creek Sand Mitigation 84,000 Roll fonvazd from 2007 - ongoing project with Eagle River Watershed Council ` Beaz Proof Containers 2,578 Roll forward from 2007 Park Capital Maintenance 20,229 Roll forward from 2007 Sueani Tract Mitigation 34,881 Roll forward from 2007; survey to be performed in 2008 to detertnine if there is encroachment along stream tract Retrofit Park Restrooms 78,659 Roll forward from 2007; to be used for heat in Steven's park and Ford park restrooms Forest Health grant revenue 2,400 Grant money received from Colorado State University ior Forest Hea{th equipment _Y Forest Health - small equipment 2,400 Forest Health Equipment expense funded from grant Forest Health programs 169,408 Roll forward from 2007; funding from Eagle County in 2007 resulted in savings Emironmental Sustainabiliry 57,011 Roll forward from 2007 Greenhouse 100,000 Roll fonvard from 2007; Not urchased in 2007 because tlowers for Arrabeite area not needed yet; lannin for 2008 volume Supp 1 of 2008 6 3/27/2008 12:11 PM ~ Proposed Supplemeotal Appropriations and Budget Adjustmeuts #1 of 2008 Revenue Eipenditure locrease Iocrease DescripNon (Decrease) (Decrease) Reason Tennis Center Unprovements 16,800 Roll forward from 2007 Open Space Acquisition ! Land 551,079 Ro11 forward from 2007; this account continues to roll forward until a project or paroel is identified _ Master Planning 79,543 Roll forward from 2007; Golf course planning ; bridge assessments Donovan Park - Lower Bench 15,409 Roll forward from 2007; to construct additional picnic shelter Whitewater Park 48,325 Roll fonvard from 2007; to finish project LionsHead Park 139,000 Roll fonvard from 2007; location to be finalized ~ Skate Park 65,000 Roll forward from 2007 (only partial roll fonvard) for 2008 modifications, set up and tear down of skate pask Kayak Take-out 10,000 Roll forward from 2007; Willows development provided funds in '07 for this project Playground Safery Improvemenu 40,037 Roll forward from 2007 Raw Water project / Irrigation Conuol 9,927 Roll forward from 2007; to pay final bi11 for raw water conversion Trailhead Signs / Development 11,150 Roll forward from 2007; signage & paving at North trailhead and Pitkin Cascade Bike Path 6,977 Roll fonvard from 2007; to complete the project Katsos Ranch Path 546,887 Roll forward from 2007; ongoing project Federal Grant Revenue 149,458 Grant money to be used for the Timber Ridgef Buffehr Creek path TimberRidge-Buffehr Crk Rd Separation 653,700 Roll forward from 2007; ongoing project Public Art - Professionai Fees 15,866 2007 net profit from sales of manhole covers / jewelry Public Art - Donations 108,330 Roll forward from 2007 contributions (Triumph development / W illows $100K) _ Public Art - Professional Fees 108,330 Expenditures relating to contributions Public Art - Professional Fees 92,802 Roll forward from 2007 (remaining public art project money from annual appropriations) ADA Compliance 100,849 Roll forward from 2007; ongoing project Seibert Circle 323,230 Roll forward from 2007; ongorng project Landscape Medians 570,000 Roll forward from 2007; to be used for new medians along south frontage road near Solaris Subtotal RF,7"1' Projects Fund (733,812) 4,394,251 _ Dispatc6 Service Fund Radios R&M 13,000 New radios budgeted and ordered in 2007, but were not received until 2008. Computer Software 72,000 Computer software paid for by County in 2007; expenditure will hit in 2008 _ Capital Outlay 20,000 Funds not used in 2007; "carry-over" to 2008 to fund computer aided dispatch (CAD) systems; _ Subtotal Dispatch Service Fund 0 105,000 Heavy Equipment Fund Capitai Outiay / Vehicles 237,156 Roll forward from 2007; for vehicles & equipment budgeted and ordered in 2007, but not received unti12008 Subtotal Heavy Equipment Fund 0 237,156 Total AII Funds (320,709) 13,219,434 Supp 1 of2008 7 3127/2008 12'11 PM . 1 st Supplemental o( 2008 First Reading TOWN OF VAIL 2008 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - ! GENERAL FUND - , I - i Unaudited Proposed i Ammended ~ 2007 ~ Over (Under) ~ Budget I 1st ~ Ammended ~ 2007 ~ Actual ~ Ammended ~ 2008 I Supplemental ~ 2008 Revenue i Local Taxes: ' Sales Tax S lit b/t Gen'I Fund & Ca ital Fund ~ 58/42 I 56/44 60/40 I 60/40 ~ I Sales Tax $ 10,741,500 $ 10,741,500 $ - $ 11,640,000 $ 11;640,000 Property and Ownershi ; 3,007,998 2,989,770 18,228 3,843,500 3,843,500 Ski LiftTax I 2,890,000 3,039,619 149,619 3,123,852 3,123,852 Franchise Fees, Penalties, and Other Taxes 807,000 873,826 66,828 826,110 826,110 Licenses & Permits 4,489,550 5,083,017 593,467 2,353,950 2,353,950 Inter overnmental Revenue 1,345,750 1,534,583 188,833 1,366,800 1,366,800 Trans ortation Centers 4,402,780 4,636,791 234,011 3,736,380 3,736,380 Char es for Services 713,765 733,179 19,414 817,135 50,000 767,135 Fines & Forfeitures 201,500 344,546 143,046 215,000 215,000 Earnin s on Investments 795,000 979,445 184,445 675,000 675,000 Rentaf Revenue 737,220 897,958 160,738 763,000 34,400 797,400 Miscellaneous and Pro'ect Reimbursements 118.288 195,016 76,728 70,000 3,000 73,000 Total Revenue 30,250,351 32,049,252 1,798,901 29,430,727 12,600 29,418,127 Expenditures Salaries 12,227 608 12,154,976 72,632 13,108,428 13,108,428 Benefits 4,252,538 4 325 805 73 267 4,477,762 4,477,762 Subtotal Com ensation and Benefits 16,480,146 16,480, 781 635 17,586,190 - 17,586, 190 Contributions, S ecial Events and Econ Dev 1,214,664 1 293,766 79,102 1,327,340 83105 1,410,445 All Other O eratin Ex enses 7,566,245 61691,718 874,527 7,162,216 69,175 7 231,391 Heav E ui ment O eratin Char es 1,946,418 1,801,707 144,711 2,093,150 2,093,150 Hea E ui ment Re lacement Char es 631,723 622,786 8,937 629,643 629,643 Dis atch Services 512,427 512,427 - 535,657 535,657 Total Expenditures 28,351,623 27,403,185 948,438 29,334,196 152,280 29,486,476 I Revenue Over (Under) Expenditures 1,898,728 4,646,067 2,747,339 96,531 164,880 68,349 Yransfer to Capital Projects Fund (222,500) (222,500) Be innin Fund Balance 15,433,051 15,433,051 14,686,181 19,856,618 Ending Fund Balance $ 17,109,279 $ 19,856,618 $ 14,782,712 $ 19,788,269 8 1st Supplemental of 2008 First Reading ~ TOWN OF VAIL 2008 BUDGET i _ SUMMARY OF REVENUE, EXPENDITURES, AND CNANGES IN FUND BALANCE CAPITAL PROJECTS FUND I - i --1---i I - Unaudited Proposed Ammended j 2007 ~ Over (Under) j Budget ~ 1st ' Ammended I ~ 2007 Actual ; Ammended ' 2008 ! Supplemental ~ 2008 Revenue Sales Tax I$ 7,658,500 I$ 8,297,397 I$ 638,897 7,760,000 - 7,760,000 Use Tax Federal Grant Revenue I 50,617 I 1,571 ; (49,046)1 815,577 - ~ 815,577 Lease Revenue 187,800 188,160 360 I 187,800 - ~ 187,800 'Pro'ectReimbursement 1,450,851 1,314,618 ' 136,233 i - 191,510 191,510 Ea le Coun Grant Revenue ~ 500,000 - ~ 500,000 I - ~ 50,000 50,000 Earnin s on Investments and Other ~ 441,500 I 1,134,890 693,390 10,850 184,193 195.043 To4al Revenue 10,289,268 10,936,636 647,368 8,774,227 ~ 425,703 9,199,930 Expenditures Land Purchases Vail Heights Unit 280,000 280,841 841 - - _ Pitkin Creek Unit 462,125 463,121 996 - - - East Vail Lodging Unit 172,550 173,968 1,418 - - - Wendy's Property 2,060,000 2,030,726 (29,274) - - _ Altair Unit - - - - 178,066 178,066 Equipment Purchases ~ Document Ima in 97,000 132,335 35,335 350,000 - 350,000 Software & Hardware U rades 88,000 92,173 4,173 43,000 - 43,000 Comm Dev Interactive Permit software 73,000 10,730 62,270 - 21,838 21,838 Software Licensin - - - 8,500 - 8,500 Network u rades 45,000 33,522 11,478 32,000 11,478 43,478 Website & E-commerce _ 20,000 - 20,000 12,000 20,000 32,000 Com uter Aided Dis atch CAD / RMS Pro'ect 92,500 77,860 14,640 43,000 14,640 57,640 Parkin E ui ment Re lacement 425,348 422,363 2,985 - 2,985 2,985 Patrol Car Video Cameras - - - 8,000 - 8,000 Fire Truck Rebuild/Refurbish 589,352 598,568 9,216 520,000 - 520,000 Jail / Munici al Bid =Video S stem U rade 12,000 12,052 52 23,000 - 23,000 Radio am lification in arkin structures 50,000 - 50,000 - 50,000 50,000 Hea E ui ment new ca ital 17,500 14,100 3,400 - 3,400 3,400 Generator 75,000 - 75,000 - 175,000 175,000 Office E ui ment 17,000 17,924 924 14,635 - 14,635 Re lace Buses 3,842,605 2,308 3,840,297 - 3,840,297 3,840,297 GPS for Buses 52,750 52,750 - - - _ Radio re lacement ublic works, ubiic safety) 50,000 - 50,000 495,500 50,000 545,500 Vehicle Ex ansion 44,800 43,389 1 411 - 61,411 61,411 Subtotal Equipment Purchases 5,591,855 ~ 1,510,074 4,081,781 1,549,635 4,251,049 5,800,684 Capital Maintenance Bus Shelter Re lacement 30,000 10,646 19,354 10,000 19,354 29,354 Ca ital Street Maintenance 857,482 816,810 40,672 1,625,000 77,280 1,702,280 Parkin Structure Im rovements 516,127 339,423 176,704 935,000 228,216 1,163,216 General Facili Im rovements 744,627 489,050 255,577 400,000 168,817 568,817 Fire suppression in computer rooms 35,500 - 35,500 - 35,500 35,500 Flammable stora e/ Ma Chloride 24,000 - 24,000 - 24,000 24,000 G mnastics Facili & Reserve 23,612 - (23,612) - - - Subtotal Capital Maintenance 2,231,348 1,655,929 551,807 2,970,000 553,167 3,523,167 Street Reconstruction Nei hborhood Road Reconstruction - - - 150,000 - 150,000 Nei hborhood Brid e Reconstruction ' - I - - I 75,000 - 75,000 Subtotal Street Reconstruction - , - - 225,000 - ~ 225,000 s 1 st Supplemental ot 2008 First Reading TOWN OF VAIL 2008 BUDGET I _ SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE I CAPITAL PROJECTS FUND ' I Unaudited Proposed Ammended 2007 ~ Over(Under) ~ Budget I 1st j Ammended I ~ 2007 ~ Actual ~ Ammended 2008 ~ Supplemental j 2008 Buildings & Improvements ;Fire infrastructure improvements ~ 79,229 ~ - (79,229)1 250,000 1 79,229 1 329,229 _ Building Remodels 50,000 ! 57,986 ~ 7,986 1 - - I - Fiber O tics in Buildin s 15,000 - 15,000 15,000 15,000 30,000 Dobson Ice Arena I 7,900 - 7,900 i - - _ Wa Findin Im rovements 9,896 3,480 6,416 30,000 6,416 36,416 Donovan Park Pavilion 29,634 - 29 634 - - _ Subtotai Bidgs / Improvements 191,659 61,466 130,193 295,000 100,645 395,645 Streetscape Projects Manor Vail Street Im rovements - 1,647 1,647 - 100,000 100,000 West & East Meadow Drive 950,000 950,000 - 1,720,000 - 1,720,000 East Meadow Drive-Streetsca e Heat 1,030;000 1,030,000 - - - _ Villa e Streetsca e 11276.667 286,698 (989,969) - 1,013,761 1 013 761 Subtotal Streetscape Projects 3,256,667 2,268,345 988,322 1,720,000 1,113,761 2,833,761 Housin Program Bu -Down Pro ram - - - 100,000 - 100,000 Rational Nexus Stud 1,999 - 1,999 - - _ Pitkin Creek Em lo ee Housin Unit - - - - 7,350 7,350 Timber Rid e Debt Service Guarantee 925,000 - 925,000 - 925,000 925,000 Timber Rid e Le al / Zonin 32,558 3,694 (28,864) - 28,927 28,927 Subtotal Housin Program 959,557 3,694 955,863 100,000 961,277 1,061,277 LionsHead Redevelopment LionsHead Im rovements 113,764 81,522 (32,242) - 32,242 32 242 Subtotal LionsHead Redevelopmen4 113,764 81,522 32,242 - 32,242 32,242 Other Improvements TOV Strate ic Plannin ail 2020 37,375 12,034 25,341 - 25,341 25,341 West Vail Area Plan 27,302 4,570 22,732 - 22,732 22,732 Strate ic Plannin - Chamonix Area 130,545 - 130,545 - 130,545 130,545 Street Li ht Im rovement Pro ram 80,099 158,874 78,775 75,000 - 75,000 1-70 Noise 837,575 8,293 829,282 250,000 829,282 1,079,282 LH Parkin Structure Redevelo ment 186,299 151,442 34,857 - 34,857 34,857 Bio-Mass Stud 50,000 - (50,000) - 50,000 50,000 Underground Utility Improvements 105,000 57,217 (47,783) - 47,783 47,783 E. Vail Radio Tower - - - 5,000 - 5,000 Subtotal Other Improvements 1,454,195 392,430 ~ 1,061,765 330,000 1,140,540 1,470,540 Total before Financin 16,773,720 8,922,116 7,851,604 7,189,635 8,330,747 15,520,382 Transfer for Debt Service 2,322,497 2,322,497 - 2,321,825 - 2,321,825 Transfer from General Fund 222,500 222,500 - Total Financing 2,099,997 2,099,997 - 2,321,825 - 2,321,825 I Total Expenditures 18,873,717 11,022,113 7,851,604 9,511,460 8,330,747 17,842,207 Revenue Over (Under) Expenditures (8,584,449) (85,477) 8,498,972 (737,233) (7,905,044) (8,642,277) Be innin Fund Balance 10,256602 10,256,602 - 754,153 - 10,171,125 Ending Fund Balance $ 1,672,153 $ 10,171,125 $ 8,498,972 16,920 $ 7,905,044 $ 1,528,848 10 1 st Supplemental of 2008 First Reading TOWN OF VAIL 2008 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND - ~ -I - ; ~ - ~ i i I Unaudited ~ I Proposed ~ Ammended 2007 ' Over (Under) ~ Bud et 1st Ammended REVENUE ~ 2007 Actual ~ Ammended ~ 2008 j Supplementai ~ 2008 Real Estate Transfer Ta x $ 5,825,000 $ 6,536,118 I$ 711,1181 $ 8,230,000 1 $ 1,000,000 $ 7,230,000 Grant Revenue i - I - - - 151,858 I 151,858 Golf Course Lease ; 123,018 I 116,472 I (6,546)1 126,708 . - ~ 126,708 Lotte Revenue 20,000 _ 24,451 ~ 4,451 20,000 ~ - ~ 20,000 Pro'ect Reimbursements 399,065 246,073 I, (152,992)1 6,000 , 6,000 Earnin s on Investments and Other I 533,000 734,928 I 201,928 200,000 108,330 308,330 Recreation Ameni Fees 981,000 1,164,574 183,574 125,000 - 125,000 Total Revenue 7,881,083 8,822,616 941,533 8,701,708 733,812 7,967,896 EXPENDITURES ~ Annual Maintenance RETf Mana ement Fee to Gen'I Fund 291,250 253,591 37,659 411,500 50,000 361,500 Park, Path & Landsca e Maintenance 1,260,802 1,085,479 175,323 1,253,900 57,166 1,311,066 Rec. Path Ca ital Maintenance 234,837 73,364 161,473 222,789 161,473 384,262 AI ine Garden Su ort 54,080 56,275 2,195 70,000 - 70,000 Tree Maintenance 104,796 48,865 55,931 60,000 55,931 115,931 Forest Heatth Mana ement 385,325 215,917 169,408 360,000 171,808 531,808 Street Furniture Re lacement 20,000 15,857 4,143 20,000 4,143 24,143 Black Gore Creek Sand Miti ation 184,000 100,000 84 000 100,000 84,000 184,000 Subtotal Maintenance 2,535,090 1,849,348 685,742 2,498,189 484,521 2,982,710 Recreation Path/Trail Development Katsos Ranch Path 1,225,943 679,056 546,887 - 546,887 546,887 Cascade Bike Path 7,000 23 6,977 - 6,977 6,977 TimberRid e-Buffehr Crk Rd Path 675,000 21,300 653,700 - 653,700 ~ 653,700 Streamwalk & Safe Im rovemetns - - - 225,000 - 225,000 Trailhead Develo ment! Im rovement 27,273 16,123 11,150 22,100 11,150 33,250 Meadow Drive Streetsca e 720,000 720,000 - 1,250,000 - 1,250,000 Fronta e Road Bike Lanes / Trails - - - 1,275,000 - 1 275 000 Sub4otal Pathwa s 2,655,216 1,436,502 1,218,714 2,772,100 1,218,714 31990,814 Capital Maintenance ADA Com liance w/ VRD 126,848 25,999 100,849 - 100,849 100,849 VRD A reements - Le al Counsel 52,444 3,215 49,229 50,000 49,229 99,229 Raw Water Pro'ect / Irri ation Control 10,388 461 9,927 - 9,927 9,927 Stream Tract Incursion Surve 34,881 - 34,881 30,000 34,881 64,881 Bi Horn Park 216,756 227,512 10,756 - - - Pia round Safe / Red Sandstone 58,000 7,206 50,794 425,000 40,037 465,037 Retrofit Park Restrooms-3 seasons 172,404 93,745 78,659 - 78,659 78,659 Park / Pla round Ca ital Maintenance 100,000 79,771 20,229 105,000 20,229 125,229 Landsca e Medians 570,000 - 570,000 - 570,000 570,000 Turf To dresser 12,000 10,555 1,445 - Bear Proof Containers 199,500 196,922 2,578 - 2,578 2,578 Sibert Circle 1,099,095 775,865 323,230 - ~ 323,230 323,230 Ford Am hitheater Renovations 250,000 250,000 - - - _ Greenhouse 100,000 - i 100,000 - ~ 100,000 100,000 Dobson Ice Arena - - - 77,200 ~ 21,707 98,907 G mnastics Center - - - - 29,611 29,611 Ford Park / Tennis Center Im rovements 56,000 39,200 (16,800) 62,000 I 16,800 78,800 Subtotal Capital Maintenance 3,058,316 1,710,451 1,347,865 749,200 1,397,737 2,146,937 9,rt in Public Places (AIPP) PublicArt 360,909 168,1081 192,801 75,000 - 75,000 Pro'ect Mana ement 76,746 ! 77.111 i 365 62,167 i 216.998 279165 Subtotal AIPP 437,655 245,219 192,436 137,167 216,998 ~ 354,165 Park Development ~ Donovan Park 49,050 33,641 15,409 - I 45,043 45,043 White Water Park 376,000 327,675 48,325 - 48,325 48,325 LionsHead Park 139,000 - 139 000 928 000 I 139,000 1,067,0001 1st Supplemental oi 2008 First Reading TOWN OF VAIL 2008 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND - _ - ` -----r-I - ~ ~ -j-_ ~ -i --i ~ - ; j UnauditedI - i Proposed ~ Ammended ~ 2007 ~Over (Under) i Budget ~ 1st Ammended REVENUE ~ 2007 ~ Actual ~ Ammended ; 2008 ~ Supplemental 2008 Skate Park I 400,000 i 170,290 ~ 29,710)1 - ~ 65,000 I 65,000 Ka ak Take-out 10,000 I - 10,000 I - 10,000 ~ 10,000 Ford Park Master Plan-Im rovements 100,000 18,660 i 81 340 i 1,500,000 ~ 81,340 I 1,581,340 Subtotal Park Development ~ 1,074,050 550,266 523,784 2,428,000 ~ 388,708 2,816,708 ~ Recreation Master Plannin ~ 104,500 24,957 ~ (79,543) - 79,543 79,543 Environmental Sustainabiti 250,000 192,989 57,011 250,000 57,011 307,011 O en S ace A uisition 551,019 - 551,019 - 551,019 551,019 Total Expenditures 10,665,846 6,009,732 (4,656,114)1 8,834,656 4,394,251 13,228,907 Revenue Over (Under) Expenditures (2,784,763) 2,812,884 5,597,647 (132,948) (5,128,063) (5,261,011) Be innin Fund Balance 8,956,388 8,956,388 6,953,621 11,769,272 I Ending Fund Balance $ 6,171,625 $ 11,769,272 $ 5,597,647 $ 6,820,673 $ 5,128,063 $ 6,508,261 12 1st Supplemental of 2008 First Reading - - - - TOWN OF VAIL 2008 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND I I I i I ~ Unaudited Proposed ; Ammended ~ 2007 j Over (Under) Budget 1st Ammended 2007 ~ Actual Ammended 2008 Supplemental i 2008 Revenue i ( I E911 Board Revenue i$ 563,654 586,404 22,750 $ 582,183 $ 582,183 Intera enc Char es 901,858 942,204 ~ 40,346 956,694 956,694 Town of Vail Intera enc Char e 512,427 i 512,427 - 535,657 535,657 Earnin s on Investments d7777!!~8 38,678 - E911 BOARD Ca ital Grant - - - Pro'ect Reimbursement 86,135 92,135 6,000 - - Other - - - - Total Revenue 2,064,074 2,171,848 107,774 2,074 534 - 2,074,534 Expenditures Salaries & Benefits 1,470,322 1,399,038 71,284 1,606,676 1,606,676 O eratin , Maintenance & Contracts 489,254 397,630 91,624 465,511 13,000 478,511 Ca italOutla 122,000 - 122,000 50,000 92,000 142,000 Total Ex enditures 2,081,576 1,796,668 284,908 2,122 187 105,000 2,227,187 Revenue Over (Under) Expenditures (17,502) 375,180 392,682 (47,653) (105,000) (152,653) ~ Be innin Fund Balance 543,186 543,186 - 525,684 918,366 Ending Fund Balance $ 525,684 $ 918,366 $ 392,682 $ 478,031 $ (105,000) $ 765,713 13 1st Supplemental of 2008 First Reading - ~ TOWN OF VAIL 2008 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE 4 ` HEAVY EQUIPMENT FUND - , - I - i ~ Unaudited Proposed I Ammended ~ 2007 ~ Over (Under) i Budget I_ 1st ; Ammended ~ 2007 ~ Actual Ammended 2008 I Supplemental 2008 Revenue Town of Vail Intera enc Char e I$ 2,578,141 $ 2,493,409 $ 84,732 $ 2,795,945 I $ 2,795,945.00 Insurance Reimbursements & Other 37,900 i 69,055 I 31,155 38,800 38,800 Earnin s on Investments 8,000 66,476 58,476 I 65,000 65,000 E ui ment Sales and Trade-ins 149,916 99,032 50,884 133,530 133,530 Total Revenue 2,773,957 2,727,972 45,985 3,033,275 - 3,033,275 Expenditures Salaries & Benefits 926,331 781,304 (145,027 970,593 970,593 O eratin , Maintenance & Contracts 1,012,873 1,115,880 103,007 ~ 1,180,450 1,180,450 Ca italOutla 671,300 531,112 140,188 686,300 237,156 923,456 Total Ex enditures 2,610,504 2,428,296 182,208 2,837,343 237,156 3,074,499 RevenueOver(Under) Expenditures 163,453 299,676 136,223 195,932 (237,956) (41,224) Be innin Fund Balance 1,385,383 1,385,383 - 1,473,250 1,685,059 Ending Fund Balance $ 1,548,836 $ 1,685,059 $ 136,223 $ 1,669,182 $ (237,156) $ 1,643,835 ~ 14 ORDINANCE NO. 7 . SERIES OF 2008 AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH SERVICES FUND, AND HEAVY EQUIPMENT FUND OF THE 2008 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2008 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 29, Series of 2007, adopting the 2008 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain supplemental appropriations and budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUIVCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following supplemental appropriations and budget adjustments for the 2008 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the expenditure or (reduction) of said appropriations as follows: General Fund $ 152,280 Capital Projects Fund 8,330,747 Real Estate Transfer Tax Fund 4,394,251 Dispatch Services Fund 105,000 Heavy Equipment Fund 237.156 Total $13,219,434 _ 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each Ordinance No. 7, Series of 2008 part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 1 st day of April, 2008, and a public hearing shall be held on this Ordinance on the 15th day of April, 2008, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. Dick Cleveland, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 7, Series of 2008