HomeMy WebLinkAbout2008-04-15 Support Documentation Town Council Evening Session
~
,
VAIL TOWN COUNCIL
EVENING SESSION AGENDA
VAIL TOWN COUNCfL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., TUESDAY, APRIL 15, 2008
NOTE: Times of items are approximate, subject to change, and o
cannot be re{ied upon to determine at what time Council
will consider an item.
1. ITEMITOPIC: Citizen Input. (10 min.)
2. ITEMITOPIC: Town Manager's Report. (20 min.)
• Skate Park Update.
Staff went to Minturn early last week to check out the skate park
storage area, where the season's snowfall is quite evident. The
skate park equipment and surrounding lot is buried. Therefore,
staff has rescheduled the skate park set up by approximately 2
weeks. The current schedule foliows:
? May 12 Begin loading/hauling from Minturn to LionsHead
> May 14 Hazard County Construction arrives to begin
reassembly and Priority ! modifications
? May 30 Installation complete - skate park open
• A,nnual Clean Up Day has been changed fram May 3 to May
10.
. . Forest Health Update.
3. Pam Brandmeyer ITEM/TOPIC: Appointments to the Vai! Local Licensing Authority
(LLA) and Vail Local Housing Authority (VLHA) boards. (5 min.)
ACTION REQIJESTED OF COUNCIL:
1) Please interview the Local Licensing Authority (LLA)
applicants to fill two (2)vacancies at the work session and
appoint two people to the LLA board at the evening meeting
(two year terms, expire May 31, 2010); and
2) Please interview the Vail Local Housing Authority (VLHA)
applicant at the work session and appoint one applicant to the
VLHA (term expires May 31, 2013) at the evening meeting
i
BACKGROUND RATIONALE:
LLA:
All applicants to the LLA must be citizens of the United States,
qualified electors of the Town of Vail, and have resided in the
Town of Vail for not less than two years preceding appointment,
and sha11 have no direct. financial interest in any license to sell
alcoholic beverages or any location having any such license.
Duties of the five-member board include review of all Town of Vail
liquor license applications.
. There are currently two vacancies on the LLA. The Town
received two (2) applications for the vacancy. The Council needs
to interview the applicants at the work session and then make the
appointments to the LLA at the evening meeting.
The applicants are:
Kaye Ferry''
Bob McKown*
*Incumbent board members
I have enclosed an attendance summary for the LLA for your
review.
VLHA:
Applicants must be full-time, year-round residents of Eagle County
who either are residents of the Town of Vail or work for a business
+ holding a Town of Vail business license. Authority members must
have a proven ability to be an effective advocate for a full range of
housing projects and be able to promote a vision for local
employee housing that has been approved of by the majority of
the Authority.
The role of Authority members is to act as Board of Directors for
the business of the Vail Local Housing Authority. The duties may
include Budget Approval, Adopting Policies, Advocacy, Staff
Oversight, Strategic and Long-Term Planning, Setting
Development and Acquisition Parameters and potentially.
managing the existing Town of Vail deed-restricted housing
inventories.
Technical experience in one of the following areas is also
desirable: Financing of Large Projects, Development,
Construction/Construction Management, Pianning, Design, or
Legal. The Town received one application.
The applicant is:
Kim Newbury*
'`Incumbent board member
.
~
RECOMMENDATION:
Appoint two people to the LLA, and appoint one person to the
VLHA.
4. George Ruther 1TEMITOPIC: A presentation of possible next steps to be
considered for the redevelopment of the Timber Ridge Village
Apartments. (20 min.)
ACTION REQUESTED OF COUNCIL: Engage in a discussion
with town staff and the Timber Ridge Affordab{e Housing
Corporation Board regarding possible next steps in the
redevelopment of the Timber Ridge Village Apartments and inform
staff on how the Town Council wishes to proceed with the
' redevelopment efforts.
BACKGROUND RATIONALE: On March 18, 2008, the Vail Town
Council concluded negotiations with OpeNHillwood and Lincoln
Properties Southwest with regarding to a proposed plan to
redevelopment the Timber Ridge Village Apartments. In
concluding the negotiations, the Town Council instructed staff to
return to the April 15, 2008 Vail Town Council meeting with a
series of options or alternatives that the Town Council could
consider in determining the next steps in the redevelopment of the
Timber Ridge Village Apartments.
5. Nina Timm ITEMlTOPIC: Resolution No. 6, Series of 2008, Establishing the 2008
Employee Housing Fee-in-Lieu. (15 min.)
BACKGROUND: On April 4, 2007, the Vail Town Council adopted
Ordinances Nos. 7 and 8, establishing Chapter 23, Commercial
Linkage, and Chapter 24, Inclusionary Zoning, Vail Town Code.
In accordance with Sections 12-23-5 and 12-24-6, the fee-in-lieu
for each employee to be housed and for each square foot of
employee housing required shall be established annually by
resolution of the Vail Town Council. ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Resolution 6, Series of 2008.
STAFF RECOMMENDATION: Staff recommends that the Vail Town
Council approve Resolution 6, Series of 2008.
6. Judy Camp ITEM/TOPIC: Incremental Revenue from Property Tax. (30 min.)
ACTION REQUESTED OF COUNCIL: listen to public input and
discuss options for the use of incremental property tax collections
expected in 2008.
' BACKGROUND RATIONALE: Staff expects property tax
collections in 2008 to exceed the amount budgeted by $450,000 to
$600,000. The attached memo provides background information,
.
~
evaluation of options, and staff recommendation for potential use of
the incremental revenue.
STAFF RECOMMENDATIOPI: Staff recommends depositing the
incremental property tax revenue into the General Fund along with
aH other property tax as is our standard practice. The impact of
this action will be to increase the fund balance (reserves) in the
general fund at a time of uncertainty in the US economy and the
real estate market. The annual budget process provides an
opportunity to reassess the need to use fund baiance in the event
of any future reductions in property tax or other revenue sources.
7. Scot Hunn ITEMITOPIC: A request to review a major amendment to Special
Development District No. 4, Cascade Village, pursuant to Section
12-9A-10, Amendment Procedures, Vail Town Code, to aUow for
the development of the Cornerstone Site, located at 1276
Westhaven Drive. (PEC070055) (45 min.)
. A request for tabling of first reading of Ordinance'No. 5, Series of
2008, an ordinance approving a major amendment to Special
Development District No. 4, Cascade Village, pursuant to Section
12-9A-10, Amendment Procedures, Vail Town Code, to allow for
the development of the Cornerstone Site, located at 1276
Westhaven Drive.
ACTIOFV REQUESTED OF COUNCIL: According to written
requests from the applicant, LO Westhaven, Inc.; Staff requests
the Council table the public hearing to consider first reading of
Ordinance No. 5, Series of 2008, to their regular meeting of May
6, 2008.
BACKGROUND RATIOfdALE: On January 28, 2008, the Town of
Vail Planning and Environmental Commission voted unanimously
to forward a recommendation for approval, with conditions, of an
appfication for a major amendment to Special Development
District No. 4, Vaif Cascade, pursuant to Section 92-9A-10,
Amendment Procedures, Vail Town Code, to allow for the
development of the Cornerstone Site. (PEC070055)
8. Nicole Peterson ITEM/TOPIC: First reading of Ordinance No. 10, Series of 2008,
repealing and re-enacting Ordinance No. 31, Series of 2007,
Cascade Village, amending and re-establishing the approved
development plan for Area A of SDD No. 4, pursuant to Article 12-
9A-10, Amendment Procedures, Vail Town Code, to allow for the
construction of finro additions (deck enclosures) to the south side
of Vail Cascade Hotel, located at 1300 Westhaven Drive/Cascade
Village Subdivision, and setting forth details in regard thereto.
(PEC080007) (30 min.)
.
i .
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Ordinance No. 10, Series of 2008, on first
reading.
BAC9CGROUND RATIONALE: On March 24, 2008, the Town of
Vail Planning and Environmental Commission recommended
approval of the request. The proposed additions will expand the
floor area of the existing Chap's Restaurant by 1,405 square feet
and the existing library by 486 square feet, for a total of 1,891
square feet of additional enclosed space. In addition, this request
includes an expansion of the Chap's Restaurant deck by 183
square feet and the addition of a staircase from the existing deck
to the ground level patio and pool.
STAFF RECOMMENDATION: Staff recommends that Town
Council approves Ordinance No. 10, Series of 2008, on first
reading.
9. Warren Campbell ITEMITOPIC: Resolution 9, Series of 2008, a resolution to amend
Chapter 4, Recommendations - Overall Study Area and Chapter 5,
Detailed Plan Recommendations, Lionshead Redevelopment Master
Plan, pursuant to Section 2.8, Adoption and Amendment of the Master
Plan, Lionshead Redevelopment Master Plan, to amend those
elements of the Master Plan referencing the North Day Lot
recommendations and requirements to facilitate the redevelopment of
the site with an employee housing project, transportation center, and
future development site, located at 600 West Lionshead Circle/Lot 1,
Block 1, Vail Lionshead Filing 3, and setting forth details in regard
thereto. (60 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Resolution 9, Series of 2008.
BACKGROUND RATIONi4LE: On April 14, 2008, the Planning
and Environmental Commission forwarded a recommendation, to
the Vail Town Council for amendments outlined in Resolution 9,
Series of 2008. The purpose of the amendment would establish
the basis by which the North Day Lot could be redeveloped with
an employee housing project, transportation center, and future
development site.
PEC RECOMMENDATION: The PEC recommends the Vail Town
Council Resolution 9, Series of 2008 (Heard by PEC on
04.14.08).
10. Greg Hall ITEMITOPIC: Resolution No. 10, Series 2008, a Resolution
Matt Mire Approving the Intergovernmental Agreement and a Lease
Befinreen the Town of Vail, Colorado and the Colorado Department
of Transportation Regarding Sediment Control. Storage Areas on
the North Side of Interstate 70 at Approximately M.P. 178-179;
and Setting Forth Details in Regard Thereto. (10 min.)
~
ACTION REQUESTECI OF COUNCIL: Approve the draft IGA,
and authorize the Town Manager to sign and enter into the IGA
with CDOT in a form approved by the Town Attorney.
BACKGROUND RATIONALE: The Town of Vail and CDOT are
working towards expanding the sand storage berm in East Vail
along the north side of 1-70, along Tract A of the W 13"' filing
(Baid Mountain Area). {n order to complete the work, an
Intergovernmental Agreement between the Town and CDOT must
be signed. The work will be completed in two phases over the
next 5 to 10 years. CDOT will be responsible for the construction
of the East phase that is within the CDOT ROW and Tract A; and
, the Town and CDOT wifl be jointly responsible for the West phase
that is within CDOT ROW, Tract A, and an existing easement
granted by the Bald Mountain Townhome Association to the
Town. The purpose of the Berm is for Sand storage and it wilf
provide aesthetic and noise mitigation to the surrounding
neighbors.
STAFF RECOMMENDATION: Approve the draft IGA, and direct
the Town Manager to sign and enter into the IGA with CDOT in a
form approved by the Town Attomey.
11. Greg Hall tTEMITOPIC: Resolution No. 12, Series 2008, a'Resolution
Matt Mire Amending the Town of Vail Public Way Permit Fee Schedule. (10
min.)
ACTIOId REQUESTED OF COUNCIL: Approve, amend or deny
Resolution No. 12, Series of 2008. BACKGROUND RATI0NALE: On April 4, 2006, the Cauncil
adopted Resolution No. 5, Series 2006 changing the Public Way
Permit Fee Schedule from a flat fee to a rate scheduie which is
relative to the impact of the street cut or use of the Public Way
and which may be amended from time to time by resolution. The
proposed amended Public Way Fee Schedule provides a Core
Area Heated Streetscape fee and raises the application fee from
$50 to $100.
~
STAFF RECOMMENDATI4N: Approve, amend or deny
Resolution No. 12, Series of 2008.
12. Kathleen Halloran ITEM/TOPIC: Second Reading of Ordinance No. 7, Series of
2008, an Ordinance making suppfemental appropriations to the
Town of Vail General Fund, Capital Projects Fund, Real estate
Transfer tax Fund, Heavy Equipment fund, and Dispatch Services
Fund of the 2008 Budget for the Town of Vail Colorado; and
authorizing the expenditures of said appropriations as set forth
herein; and setting forth details in regard thereto. (10 min.)
r
)
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments the second reading of Ordinance No. 7, Series of
` 2OOV.
BACKGROUND RATIONALE: To be provided in a separate
memo.
STAFF RECOMMENDATION: Staff recommends that the Town
Council approves or approves with amendments Ordinance No. 7,
, Series of 2008, upon second reading.
13. ITEMITOP9C: Adjournment. (10:25 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, MAY 6, 2008 IN THE VAIL TOWN COUNCIL
CHAMBERS. .
.
~ i
I
~
~
,
,
iViEMORANDUM
TO: Town Council
FROM: Stan Zemler, Town Manager
Nina Timm, Community Development
DATE: April 15, 2008
SUBJECT: Timber Ridge Redevelopment I. INTRODUCTION
Timber Ridge Village Apartments was completed in 1981. At the time of
completion a deed restriction was entered into between the property owner and
the Town of Vail to ensure the units remained long-term affordable rental units for
twenty years. The deed restriction expired in 2001, at which time the Town
entered into a one-year extension of the deed restriction with the then current
owner. During that year the Town explored numerous ways to ensure the
property always provided affordable rental beds. It was determined that
acquisition was the most certain way to ensure the property always provided at
least 600 affordable rental beds.
The Town of Vail acquired the Timber Ridge Village Apartments in July, 2003 via
a friendly condemnation for $20,000,000. The Town of Vail immediately deed
restricted the property to perpetually provide 600 affordable rental beds and then
conveyed the property to the Timber Ridge Affordable Housing Corporation
(TRAHC). Town Council initially sat as the Board of Directors for the
Corporation. Today, the Board is made up of the Town Manager, Community
Development Director, Finance Manager, Public Works Director and the Town
Facilities Manager,
II. FIPVANCIALS
When Timber Ridge was purchased, TRAHC borrowed $20,585,000 for the
acquisition. Today, there is outstanding debt of $21,965,000. Additional debt
was incurred to cover the cost of mold remediation for the entire project. The
majority of the debt, $19,025,000, is secured by a Letter of Credit held by US
Bank. Additionally, the Town has a morale obligation to back stop any annual
debt service shortfall. This debt has a variable interest rate and is callable at any
time. This was done intentionally to facilitate future redevelopment. No principal
payments have been made on this debt. Principal payments are scheduled to
begin in 2009. There was a small second bond issuance of $1,560,000. This
debt is amortized over 10-years.
The Town of Vail originally loaned TRAHC $1,000,000 to fund the purchase of
the property. This debt is due in 2033 and carries an interest rate of 1.5%. Per
the loan note, the interest is accrued and not paid. The Town has loaned the
corporation an additional $900,000 to fund the cost of mold remediation. The
terms of the loans are the same.
1
In October, 2003, TRAHC entered into a multi-year lease with Vail Resorts on
139 units for $1,100 per month. This stabilized rents for the first year following
mold remediation, but has hampered revenue growth in the long-term. The
existing multi-year lease expires October, 2008, and it is TRAHC's intention to
raise the rents on these units to the market rent for the rest of the property. This
will improve monthly cash flow. Based on this the Board has adopted a 2008
budget that anticipates $328,813 dollars in positive cash flow.
Looking forward, the Board hired Borne Engineering of Denver, CO to complete
a physical audit of all of the buildings and identify repairs and replacement that
have not been addressed, anticipating redevelopment. As redevelopment has
not happened as quickly as predicted and based on the Borne Report, the board
authorized the expenditure of $240,000 in 2007 to replace decking, deck rails
and fencing throughout the property. Additionally, the board has approved the
expenditure of $144,000 in 2008 to repair the driveway, paint the exterior of the
buildings, and replace 33% of the windows. Bids are currently being received by
the property management company for this work. The work is anticipated to
begin as soon as the weather permits. This is all in addition to the regular repair
and replacement budget approved by the Board. Significant capital expenditures
are budgeted over the next number of years to address the issues identified in
the Borne Report. Over a seven year period of time they include:
? Site Grading and Drainage Repair
? Foundation Repair
? Asphalt Repair
? Roof Repair and Replacement
? Window Replacement
? Exterior Painting
A copy of the Board approved 2008 Budget as well as the 5-year capital plan has
been attached to this memorandum. Based on this information, staff proposes to
take a step back from evaluating proposals for redevelopment and instead
establish parameters the Town would like to see achieved in a redevelopment
scenario.
III. RECOMMENDED NEXT STEPS
Based on the numerous possibilities for the redevelopment of Timber Ridge, staff
proposes the following actions are taken prior to any further proposals for
redevelopment are accepted for review. Staff believes these actions will provide
the best opportunity to set parameters by which Town Council could determine
the best redevelopment scenario.
Actions Steps:
1. Form a Timber Ridge Redevelopment Advisory Committee. The
Committee will work with the Housing Authority and the community
and advise the Town Council.
a. Two members of Town Council
b. Two members from the Vail Local Housing Authority
c. Three members from the community at-large.
2
,
e ~~i ~ a V~f
N" u~N: L
~Atl i "~'S6` .
~ Tim6er Ritlge Redevelopmantc~ z
a ~ a a~~
wsoryCommittee~
~,•~.~§"a,~.a;~t
'~a
:4N^~'~
y~ - ~Towrt Sfaff„~ ~ ad local Housmg Autho~nkjr
'F 8'i, Y: ~~b~~.?~ x?•
2. The TRAHC Board, the Committee and the Housing Authority will
conduct a SWOT analysis of the Timber Ridge Development.
3. Conduct an Employee Housing Needs Analysis.
a. Staff recommends utilizing the 2007 Eagle County Housing
Needs Assessment and previous work completed by RRC
Associates for the Town of Vail
4. Prepare and adopt redevelopment goals and parameters to be used
to evaluate development proposals.
5. Develop a Request for Proposals for site specific master planning
services.
6. Select a consultant to provide site specific master planning services.
7. Complete a site specific master plan.
8. Town Council adopts a site specific master plan.
9. Issue a Request for Proposals to developers for implementation of the
site specific master plan.
Policy Questions to be Answered by the Committee and the Housing Authority:
1. Is maintaining long-term control critical?
a. Does the Housing Zone District accomplish this adequately?
b. Is permanent afFordability a goal?
c. Is a land lease the best vehicle to achieve the goals?
i. What is the desired length of time for a lease?
d. Could a deed restriction permanently achieve the goals?
2. Who should be housed in a redevelopment of Timber Ridge?
a. Does best meet the needs identified in the housing needs
analysis?
b. What impacts will this have the community?
i. Positive
ii. Negative
3
c. How will specific housing mixes impact local empioyers?
i. Positive
ii. Negative
3. Can the site practically be subdivided and redeveloped as multiple
projects?
a. Underground Utilities
b. Retaining Walls
c. Access
d. . Safety
e. Construction Cost Increases
4. If the site is subdivided:
a. What is the cost of refinancing the remaining debt?
b. What is the cost to subdivide the utilities?
c. Will there be adequate revenue to support the outstanding
debt?
5. What public financing options could the Town of Vail or the Vail Local
Housing Authority bring to a redevelopment scenario?
a. What are the benefits of these options?
b. What constraints come with these options?
6. What publiE improvements should be included?
Staff believes forming an advisory committee will allow these questions, and the
others that will be raised in answering them, to be answered in the quickest and
most efficient manner possible. Answering these types of questions will provide
Town Council with real context to establish goals and parameters for the
redevelopment of Timber Ridge.
Within sixty days preliminary work could be complete. It is anticipated an
advisory group will determine there are additional questions that need answering
prior to establishing goals and this may take additional time. Taking the time to
set the context for redevelopment will ultimately allow for a quicker and more
thoughtful redevelopment process. The information gathered will place a context
around what may or may not be achievable in a redevelopment of Timber Ridge
and provide Town Council with the most complete information to make decisions.
IV. ANTICIPATED TIME LINE
Within 30 days the following steps will be completed:
? Form a Timber Ridge Redevelopment Advisory Committee
. ? Conduct a SWOT analysis of the Timber Ridge Development
? Conduct an Employee Housing Needs Analysis
Within 60 days the following steps will be completed:
. ? Adopt redevelopment goals and parameters to be used to evaluate
development proposals
? Develop and issue a Request for Proposals for site specific master
planning services
4
Within 90 days the following steps will be completed:
? Interview consultants to provide site specific master planning services
Within 120 days the following steps will be completed:
? Select a consultant to provide site specific master planning services
? A contract will be executed with the selected consultant
V. ACTION REQUESTED OF TOWN COUIVCIL
1. Instruct staff to form the Timber Ridge Redevelopment Advisory Committee.
The Town Manager will appoint the three at-large members.
2. Appoint two members of Town Council to serve on the committee.
3. Appoint the Vail Local Housing Authority to act as advisors for Timber Ridge's
redevelopment.
4. Provide staff with additional questions Town Council would like answered
regarding Timber Ridge.
VI. ATTACHfViENTS
1. 2008 Operating Budget (Adopted by the TRAHC Board in November of 2007)
2. Seven Year Cash Flow Projections (Prepared by Corum, as the property
manager)
3. Borne Engineering Report
5 -
TIMBER RIDGE VILLAGE
2008 OPERATING BUDGET
, .
.~s . ; ~
s~
~ ~y Y
vm} X ~F A~E.~
V ' 3 1
:rRN~U ,l~y,y~~.F17=~a.' >"O ~'a~.. ^^%dik~~ rk,
qPERA7ING INCOME
4001 Gross Possible Rents $232,990 $232,990 $232,990 $232,990 $232,990 _ $232,990 $232,990 $232,990 $232,990 $270,750 $273,250 $273,250 $2,914,160
4005 Vacancies/Lost Rent ($1,345) ($1,345) ($1,345) ($8,070) ($12,105) ($12,105) ($12,105) ($12,105) ($6,725) ($40,625) ($40,375) ($40,375) ($188,625)
MonthlyRent $231,645 $231,645 $231,645 $224,920 $220,885 $220,885 $220,885 $220,885 $226,265 $230,125 $232,875 $232,875 $2,725,535
4040 RentConcessions $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
4070 Laundry Income $3,555 $3,555 $3,555 $3,555 $1,495 $1,495 $1,495 $1,495 $1,495 $3,555 $3,555 $3,555 $32,360
4085 Miscellaneous Income $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
4090 Late/NSF Fees $25 $25 $25 $25 $25 $25 $25 $25 $25 $25 $25 $25 $300
4125 Employee Apartments ($2,000) ($2,000) . ($2,000) ($2,000) ($2,000) ($2,000) ($2,000) ($2,000) ($2,000) ($2,000) ($2,000) ($2,000) ($24,000)
4140 ReletFees $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
. , . - .a , , ~ . ~ _ ~ -~aF~~ ~ as,.~ ~ r. ~ : a; ~ . . . , ~ ~ ~;~t` . r''~~~~ , . } ~ ~
T . . > Y , ~ ,w. ' < . s w a ~ s'? e , , ,..r ~ T., . =fF.~ ~ <.,s,,
. ~ . . , .y , . , , , , . : . . . ~ , . ~f, , C _ r e . . . ' , , • t A"f' . '€t
. E~fn~, . : , . . . . . . l...i . 3 x. : b* F~ , t . „ . . . 4 . P . . , , l< ~7~~ , t.~ , ~ M . . .f... ~ ;F 1J~ .~..w~~H°,
, a. . . , . , s,A.z~` f ; ~ ' ` +i r;:d.'~.~ i ~':W. .F:i~iJ ~~Jrr., i~2 . ..i3U. <<Y~. f{~ .....t ~ ..r. . 3~ s . A , t
OPERATING EXPENSES
ADMINISTRATIVE
5110 Advertising/Promotion $0 $0 $0 $300 $300 $300 $300 $300 $300 $0 $0 $0 $1,800
5120 Auto Expense $150 $150 $150 $150 $150 $150 $150 $150 $150 $150 $150 $150 $1,800
5121 Meals $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $600
5122 Lodging $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
5125 Marketing $25 $25 $25 $25 $25 $25 $25 $25 $25 $25 $25 $25 $300
5130 CreditChecks $0 $0 $0 $50 $50 $50 $50 $50 $50 $0 $0 $0 $300
5135 Management Fee $7,250 $7,250 $7,250 $7,250 $7,250 $7,250 $7,250 $7,250 $7,250 $7,250 $7,250 $7,250 $87,000
5140 Office Expense $425 $425 $425 $425 $425 $425 $425 $425 $425 $425 $425 $425 $5,100
5145 Printing/Copying $225 $225 $225 $225 $225 $225 $225 $225 $225 $225 $225 $225 $2,700
5150 Postage $125 $125 $125 $125 $125 $125 $125 $125 $125 $125 $125 $125 $1,500
5160 LegalFee's $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
5165 Telephone/Fax $525 $525 $525 $525 $525 $525 $525 $525. $525 $525 $525 $525 $6,300
5170 Dues/Subscriptions/Training $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
5175 8anking Fee's $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $180
5398 Parking Expenses $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL ADMINISTRATlVE $8,790 $8,790 $8,790 $9,140 $9,140 $9,140 $9,140 $9,140 $9,140 $8,790 $8,790 $8,790 $107,580
PAYROLL
5220 Administrative Wages $2,400 $2,400 $3,865 $2,400 $2,400 $2,600 $2,600 $2,600 $2,600 $2,600 $2,600 $2,600 $31,665
5230 MaintenanceWages $11,250 $11,250 $18,295 $11,250 $11,250 $11,812 $11,812 $11,812 $11,812 $11,812 $11,812 $11,812 $145,979
15240 Cleaning Wages $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
5250 Landscaping Wages $1,300 $1,300 $1,300 $1,300 $0 $0 $0 $0 $0 $0 $1,300 $1,300 $7,800
TOTAL PAYROLL $14,950 $14,950 $23,460 $14,950 $13,650 $14,412 $14,412 $14,412 $14,412 $14,412 $15,712 $15,712 $185,444
" Date Printed - 4/9/2008 - 9:44 AM Page 1 File Name - TRA 2008 Budget (RG 10-31)
TIMBER RIDGE VILLAGE.
2008 OPERATING BUDGET
p",, b* zt.. a . ~ 'sr a..,{~,~,k_' ? v.~. ~x~<.9' 'k,,'
&J~ ~ry L
,~j,. ,g. ''a ~,~y'i•z as r i y t"~: ~'s~ ..s.
f m~u ..,...,.,~Y.. ...•':~,3 k a . .s'3n.~ Y, ...vc . N. +tik'^ , a qs . .....6ei d,~+8:3$;. "
HVACIPLUMBING
5315 HVAC Repairs $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $600
5320 HVAC Supplies $50 $50 $50 ' $50 $50 $50 $50 $50 $50 $50 $50 $50 $600
5345 Plumbing Repairs $867 $867 $867 $867 $867 $867 $867 $867 $867 $867 $867 $867 $10,404
5350 Plumbing Supplies $700 $700 $700 $700 $700 $700 $700 $700 $700 $700 $700 $700 $8,400
TOTAL HVAC/PLUMBING $1,667 $1,667 $1,667 $1,667 $1,667 $1,667 $1,667 $1,667 $1,667 $1,667 $1,667 $1,667 $20,004
GROUNDS
5610 Contract-OutdoorPlant $0 $0 $0 $0 $1,500 $1,500 $1,500 $1,500 $1,500 $0 $0 $0 $7,500
5820 Trash Removal $1,525 $1,525 $1,525 $1,525 $1,525 $1,200 $1,200 $1,200 $1,200 $1,200 $1,525 $1,525 $16,675
5625 Snow Removal $1,800 $7,000 $7,000 $1,800 $0 $0 $0 $0 $0 $0 $1,800 $1,800 $21,200
5630 Sweeping/Striping $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
5645 PestControl $75 $75 $75 $75 $75 $75 $75 $75 $75 $75 $75 $75 $900
5655 Grounds Equipment $100 $100 $100 $100 $100 $100 $100 $100 $100 $100 $100 $100 $1,200
TOTAL GROUNDS $3,500 $8,700 $8,700 $3,500 $3,200 $2,875 $2,875 $2,875 $2,875 $1,375 $3,500 $3,500 $47,475
GENERAL REPAIR/MAINT.
5325 Electrical Repairs $150 $150 $150 $150 $150 $150 $150 $150 $150 $150 $150 $150 $1,840
5330 Electrical Supplies • $200 $200 $200 $200 $200 $200 $200 $200 $200 $200 $200 $200 $2,400
5355 Interior Repairs $0 $0 $0 $0 $25,000 $25,000 $0 $0 $0 $0 $0 $0 $50,000
5365 Maintenance/Repair Supply $700 $700 $700 $700 $700 $700 $700 $700 $700 $700 $700 $700 $8,400
5367 DoodWindow Repair/Maintenance $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $600
5370 Misc. Repairs & Mairitenance $500 $500 $500 $500 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 $500 $500 $12,000
5375 Maintenance Equipment $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
5380 Painting Supplies $150 $150 $150 $150 $150 $150 $150 $150 $150 $150 $150 $150 $1,800
5383 Painting Labor $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
5385 Appliance Maintenance $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 $1,200 $14,400
5387 CarpeUBlindNinyl $200 $200 $200 $200 $200 $200 $200 $200 $200 $200 $200 $200 $2,400.
5395 Uniforms $0 $0 $400 $0 $0 $0 $0 $0 $400 $0 $0 $0 $800
5720 Locks $150 $0 $150 $0 $150 $0 $150 $0 $150 $0 $150 $0 $900
5760 01her Fire & Lifie Safety $0 $0 $400 $0 $0 $2,950 $0 $0 $400 $0 $0 $300 $4,050
TOTAL GENERAL REPAIR $3,300 $3,150 $4,100 $3,150 $29,300 $32,100 $4,300 $4,150 $5,100 $4,150 $3,300 $3,450 $99,550
UTILITIES
5405 Cable Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
5410 Electrical - Common $4,400 $4,400 $4,000 $3,400 $950 $950 $950 $950 $950 $1,200 $2,400 $3,400 $27,950
5420 Electrical - Vacant $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
5440 Gas - Units $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
5450 Water/Sewer $9,900 $9,990 $8,550 $8,400 $7,625 $9,800 $8,575 $8,550 $9,170 $9,170 $9,170 $9,170 $908,070
TOTAL UTILITIES $14,300 $14,390 $12,550 $11,800 $8,575 $10,750 $9,525 $9,500 $10,120 $10,370 $11,570 $12,570 $136,020
Date Printed - 4/9i2008 - 9:44 AM Page 2 File Name - TRA 2008 Budget (RG 10-31) , .
TIMBER RIDGE VILLAGE
2008 OPERATING BUDGET
~z
. . . . . r•.+Q:ki . . •.z.s u
~ KP ~ ; . ~ ; ~
~FEB_ A~R=~t.~.
JANITORIAL
5510 Janitorial Labor/Contract $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
5520 Janitorial Supplies $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $50 $600
5530 CarpeUDrape Cleaning $225 $225 $225 $225 $225 $225 $225 $225 $225 $225 $225 $225 $2,700
TOTAL JANITORIAL $275 $275 $275 $275 $275 $275 $275 $275 $275 $275 $275 $275 $3,300
OTHER EXPENSES
5810 RealProperty Taxes $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
5820 Personal Property Taxes $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0, $0 $0
5830 Property Insurance $10,476 $10,476 $10,476 $10,476 $10,476 $10,476 $10,476 $10,476 $10,476 $10,476 $10,476 $10,476 $125,712
TOTAL OTHER EXPENSES $10,476 $10,476 $10,476 $10,476 $10,476 $10,476 $10,476 $10,476 $10,476 $10,476 $10,476 $10,476 $125,712
« . . w,;. . . . . . 4,.=.., . ~ M-7
~s.~^ x z,.,-a~ ~ . . . ,,h," '.vv.~,.~° r,s~.. » , ~.3
~~r~ w,..nc,~.~,._. . . . r.. 7 G
~ a ~5,5
' ATIN~F~~1~=~$~C~~,95.8~~ 76,.3~ ~d.95,,...x 5.4~O5 . ,,..~6~~;t5~~,~,._.• r , ~..,,d,
AL,~._. a , ..x_._._.,_ ~ .
_ ..w ~ s
. p
3 a.~: . x~ ~ d~" .>.r~.'3?": q, k a'~E3I~"~ , ?o x~ . v".~:• ro..
$ 7..>~NO .
, k : ~ 1 3" T1>f! G ~'315 $1,78 01 . $l 009~1~~,p_
ERA a ,,.a~" ~~~9,67. . P,7~,0;8~7, $~1,,.,.~~'~ ~_x
OWNER EXPENSE
6105 LegalFees $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
6110 Accounting/Audit $0 $0 $3,000 $3,250 $0 $0 $0 $0 $0 $0 $0 $0 $6,250
6115 Trustee Fees $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
6117 Bad DebtExpense $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
6118 Lease/Vehicle Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
6160 Other OwnerExpenses $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
6151 Mold Remediation $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL OWNER EXPENSE $0 $0 $3,000 $3,250 $0 $0 $0 $0 $0 $0 $0 $0 $6,250
INTEREST INCOME
8105 interest Income - Misc. $2,022 $2,022 $2,022 $2,022 $2,022 $2,022 $2,022 $2,022 $2,022 $2,022 $2,022 $2,022 $24,264
TOTAL INTEREST INCOME $2,022 $2,022 $2,022 $2,022 $2,022 $2,022 $2,022 $2,022 $2,022 $2,022 $2,022 $2,022 $24,264
, .
~ s~,
„ , . ....fr:,~, y,. .,..'k-
.S ~''e.: • y.•u~#~ y ~"a r
a a . . :r r ~ ~ , .
GASH FL W AUAIL.A~LE ~ ~x,.z,.
, ~ ° : , ....c.... c. i, ..h , `~tt.
. ._.«-y», . e et-«..~ .S°....,.N
. . . . 's`~'' vs:.,x'~ .t. ..x. -ir. ,k.«... ~i . ..:w,~. , c~'..._,.e,. . . .n.~
.._.a._r.e_t%~'..Y~'~:,,...~. ~ . . : c;b,•,, , . 3.. . : . . . . } . . . . ~ x , ~ . , . ~ ~ ,
..y
~ £
FQRtDEB~TjSERI.C~~~<~~ : ~~v e~
Date Printed - 419/2008 - 9:44 AM Page 3 File Name - TRA 2008 Budget (RG 10-31)
TIMBER RIDGE VILLAGE
2008 OPERATING BUDGET
v ^~fi r~
,
.
,
,
, .
~001 . . * R y "t3
~ AA~.,, , ~F~~ ~j,.. ~ .-M'~<
INTEREST EXPENSE
6165 Letter of Credit Fees $60,023 $0 $0 $60,690 $0 $0 $61,357 $0 $0 $61,357 $0 $0 $243,427
6170 Financing Fees $0 $0 $0 $5,864 $0 $0 $5,929 $6,054 $0 $5,994 $0 $0 $23,841
6203 MISC Interest Expense $2,375 $2,375 $2,375 $2,375 $2,375 $2,375 $2,375 $2,375 $2,375 $2,375 $2,375 $2,375 $28,500
6205 Interest Expense - Series A $87,198 $87,198 $87,198 $87,198 $87,198 $87,198 $87,198 $87,198 $87,198 $87,198 $87,198 $87,198 $1,046,376
6210 Interest Expense - Series B $5,417 $5,417 $5,417 $5,417 $5,417 $5,417 $5,417 $5,417 $5,417 $5,417 $5,417 $5,417 $65,004
TOTAL INTEREST EXPENSE $155 013 $94 990 $94 990 $161 544 $94 990 $94 990 $162 276 $101 044 $94,990 $162,341 $94,990 $94,990 $1,407,148
. . a>, . v ~-~«.r.•»„~±... . .;.r . . ~ < -a' :r, M-3 . i r+t • 'r N ~ `.~'~'^Y-~, $ ~ ~?a:~~' ,~I r~~j 4 ..<c~ ~ . , ~ » ~ , t~3~~,~.; l.
;'S, : : E',,. . .m.~~ G'~` Y~ --:a
67 ~a~ ~ .'e~5'.. ' ? ~~F ~I ~..U~~ ' ~ ' da. ' ."afi~
. ' I410T~xAT° . ~ ~~35,~~
~187_0 $,4',5 ~8~.'~
DEPRECIATION 8 AMORT.
6470 Amortization $6,583 $6,583 $6,583 $6,583 $6,583 $6,583 $6,583 $6,583 $6,583 $6,583 $6,583 $6,583 $78,996
6480 Depreciation Expense $43,551 $43,551 $43,551 $43,551 $43,551 $43,551 $43,551 $43,551 $43,551 $43,551 $43,551 $43,551 $522,612
TOTAL DEPR/AMORT EXP $50,134 $50,134 $50,134 $50,134 $50,134 $50,134 $50,134 $50,134 $50,134 $50,134 $50,134 $50,134 $601,608
Biro pY . . a,.,., ; .'.,,r., r, ~ :~Y'~, `.F. . ; k s ii~'. d. ;T.!~I . ~~fx ~.id~.r ,'',i . :':k.. .2~ ~jY41T....1177,h` W~. ~ . W.T! . ^~~Z2+_ , .
CASH FLOW
Add Back Depr. and Amort $50,134 $50,134 $50,134 $50,134 $50,134 $50,134 $50,134 $50,134 $50,134 $50,134 $50,134 $50,134 $601,608
Town of Vail Loan $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
LOC Fee $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Add Back accrued Int - TOV loan $2,375 $2,375 $2,375 $2,375 $2,375 $2,375 $2,375 $2,375 $2,375 $2,375 $2,375 $2,375 $28,500
Bond Resrve Fund $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Replacement Reserve Fund $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Rate Cap Escrow Fund ($45,000) ($45,000)
Replacement Reserve-Expenses $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Replacement Res-Withdrawals $0 $0 $0 $0 $0 , $0 $0 $0 $0 $0 $0 $0 $0
Replacement Reserve-Deposits $0 $0 $0 $0 $0 $0 $0 ($101,295) $0 $0 $0 $0 ($101,295)
Principai (Series B Bonds) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ($155,000) ($155,000)
CASH FLOW ADJUSTMENTS $52,509 $52,509 $52,509 $52,509 $52,509 $52,509 $52,509 $93,786 $52,509 $52,509 $52,509 $102,491 $328,813
i
. . . . . . . . . . w.u 3 ,F: . , : . , F. ~ 5,,...
744 ~ $6 ,S'l
8
. ~ .
~:L
Date Printed - 4/9/2008 - 9:44 AM Page 4 File Name - TRA 2008 Budget (RG 10-31) . .
TIMBER RIDGE VILLAGE
ANNUAL CASH FLOW PROJECTIONS
. , . _ . ; . . . . . _ a : ,,..w;- , <-a,. w-.. w» ~ ,n..: ...,,c ~ - .~,.n • . 5y.~s r~?r~'+1•K. ac~ . "~c;,, , - ~,zuc~ ~.:~;{v^
:
. .
. . . , n , ,~•,v~~~~~~ a~,.u:~~.,r.::
v:..
OPERATING INCOME
Monthly Rental Income (1.25% rent increase per year) $2,758,200 $2,914,160 $3,279,000 $3,319,988 $3,361,487 $3,403,506 $3,446,050 $3,489,125
Vacancies (5% average) ($92,288) ($188,625) ($163,950) ($165,999) ($168,074) ($170,175) ($172,302) ($172,302)
Other Income (1.25% increase each year) $16,935 $8,660 $8,768 $8,878 $8,989 $9,101 $9,215 $9,330
a . . ~ . . , , ; 3 3.~3~.3•8`}8 3~16 868<. <T $3,202,~0:~., w . ~5~~242;432.~~;~ .~~.$3;282,~82~-~ $3;326,~ ~
CiP..~RA NG~~NCt7M,; A: M~.s:. ~~$~,fi83,$~~....~~°,$2,73et.1.8 3... . ,
, . _ .
OPERATING EXPENSES (3% increase per year)
Administrative $110,875 $107,580 $110,807 $114,132 $117,556 $121,082 $124,715 $128,456
Payroll $191,200 $185,444 $191,007 $196,738 $202,640 $208,719 $214,980 $221,430
HVAC/Plumbing $17,500 $20,004 $20,604 $21,222 $21,859 $22,515 $23,190 $23,886
Grounds $31,250 $47,475 $48,899 $50,366 $51,877 $53,434 $55,037 $56,688
Repair & Maintenance $96,865 $99,550 $102,537 $105,613 $108,781 $112,044 $115,406 $118,868
Utilities $135,600 $136,020 $140,101 $144,304 $148,633 $153,092 $157,684 $162,415
Janitorial $3,458 $3,300 $3,399 $3,501 $3,606 $3,714 $3,826 $3,940
Other Expenses ' $146,229 $125,712 $129,483 $133,368 $137,369 $141,490 $145,735 $150,107
. . . _ . _ „a;...„ .-s.v. ....z._ _ .ta_. ua;: r%. :,.d}+". "gt^ ~s'%:i:' '~:h, tr"ST..t;.~`, , i~'~''.§~~'~lh•t.;...
a:::,ax.e.,a, ay- ,:z~~:,;.:'~3'~q ~s~, a~ ,4 ~ ' ';~x: ~s'Y~ ~ks K~°"~ h~ ~;~z ..r~`i~;~`x,- . ~,,,:.t. _a~:' , ~v_ :5~~#sa'~cw:`.~,R t•s;` , ~s,
. , 4 . '~.,,.,'~.Z'F'~° '„~~,~x..,.` r • . . s in, k r & . . Y 4` F~, p , . . . ~ a . ~'r2 ,
`.:r .
3QI?~1~A~~~CI~ENS~S • a .~~.:~~m- . ~ ~7~2,977u.s.t. Ms,~ . $,T,~~a~Q$5,.. .~~$7,4~~638~< ~ ~;.~~76, ~ $ P$.., w.
~
. y,
a . . . _ . , .5. . . . . . , , u . . . . . . . . .~"r`+~:..s r s::,.<,:..~ .3.. ,
~~.s
a~
~ . ~ . " C~G~ti1CdM 009'1 .p . a ~ 3:7& 98;1, .u.~$2,39362~~~, E ~U82~~,,
~ .`~.Owner Expense ($259,720) ($6,250) ($6,438) ($6,631) ($6,830) ($7,034) ($7,245) ($7,463)
Interest Income $25,580 $24,264 $24;264 $24,264 $24,264 $24,264 $24,264 $24,992
interest Expense SeriesA ($1,031,457) ($1,046,376) ($1,046,376) ($1,046,376) ($1,046,376) ($1,046,376) ($1,046,376) ($1,046,376)
Interest Expense Series B ($73,309) ($65,000) ($55,312) ($46,250) ($36,562) ($25,000) ($12,812)
Interest Expense Misceilaneous ($301,583) ($295,768) ($295,768) ($295,768) ($295,768) ($295,768) ($295,768) ($295,768)
Add Back TOV Accrued Interest $28,500 $28,500 $28,500 $28,500 $28,500 $28,500 $28,500 $28,500
Principal Payments Series A $0 $0 ($405,000) ($430,000) ($450,000) ($450,000) ($450,000) ($475,000)
Principal Payments Series B ($140,000) ($155,000) ($145,000) ($155,000) ($185,000) ($195,000) ($205,000) $0
Rate Cap Escrow ($45,000) ($45,000) ($45,000) ($45,000) ($45,000) ($45,000) ($45,000) ($45,000)
Replacement Reserve Deposits ($98,340) ($101,295) ($104,334) ($107,464) ($110,688) ($114,008) ($117,429) ($120,952)
Reduction in AP ($60,000)
. . . . _ . , s ,w.,.. ~ ~ . „w.. , ~ ~ ~~~s~ - .r•
.:~~,,;n-,.-,~~,y•~'~~..:.,..M~ LOSSY~hF.,.s. ~,.~_:~:<:.n..a.
~ , e a ~ . . . ~ _ . r ~ Y.. . ~ g. ,g . : . 3~6 ~52. x '~~523;29,7~
NG.O
NET~I
. :.a~~.~~~,~,.`~,~~,,~
. . , . , „--Mr .„M a Gr.:;:,e :-;r. .,~v:<::.?~ r.r
:i
~ . , m, ~r ;~R', ' : ~R .
: ....~',~E"> .,mT~: ~,'~.a...'~ ~ ' sS~ . ~r,,, .u~„ ~~4:e. ~
. y.. Sq. 5 . .`s... ~ ,~~F9.%~"^n,_. ' :a~~ . ~
~ . .t+..~... ,s.. . . ,s. . ,+..v_ . ...r~ ~ `~...y." ..,Ta. .
a ~ . ~,142~, > ~ ,;1 268•'7B5s :~~Sfi9~6&~ $1.;885,2Q$1;792~06
£iJM91fl U~:ATl~E~.~ET~tNCOM~ ~:G~SS} 41,7~28,,c..;~ . .~$668,243 982.,~~$.
Date Prinled - 418I2008 File Name - TRA Cash Flow Projections (2007-2014)
I IIYIDCI[ RIUVC VILL/1VC
ANNUAL CASH FLOW PROJECTIONS
mr~~c. ~.vk
r~.,.:,;=x.'x~ rr' .r.~. s p? , rF ~i i, . . L ~ .,b~ ~ , 3 :t rL 1 u,~'•;` ,s ~ .
r.[±n 1.~Cfa ~ ~ ~ r .,,sr nry :a~«- 1. x 1 -s=~` ~2 '12' ~ ~ a~ ~ ;
~vivV~~•~~ '.I::vN ~1Q~
Y». .~,A ~ L,!S.,
REPLACEMENT RESERVE FUNDING/EXPENDITURE
Replacement Reserve Balance as of 12131107 $298,000
Required Replacement Reserve Contributions $101,295 $104,334 $107,464 $110,688 $114,008 $117,429 $120,952 $124,580
Replacement Reserve Expenditures $0 $144,000 $206,500 $117,935 $233,973) $237,617) $112,500 $145,500)
Year End Reserve Fund Balance $399,295 $359,629 $260,593 $253,345 $133,381 $13,192 $21,644 $724
, REPLACEMENT FUND EXPENDITURES
Floor Covering Replacement $0 $0 $0 $0 $0 $0 $0 $0
Appiiance Replacements '
Site Grading / Drainage $112,500 $112,500 $112,500 $112,500
Foundation Repairs ~ $33,000
Asphalt repair, seal coating & restriping $0 $30,000 $0 $0 $0 $0 $0 $0
Roof Repair/ Repiacement $0 $0 $65,000 $66,950 $68,959 $71,027 $0 $0
Siding Repair / Replacement $0 $0 $0 $0 $0 $0
Window Replacement $0 $22,000 $49,500 $50,985 $52,515 $54,090 $0 $0
Exterior Painting $0 $92,000 $92,000 $0 $0 $0 $0 $0
ITotal Replacement Reserve Expenditures $0 $144,000 $206,500 $117,935 $233,973 $237,617 $112,500 $145,500
All costs above are based on Borne Engineering's Report with the exception of the siding rep/acement expense that was projected to cost $1, 950,000
Dale Printed • 4/8/2008 File Name - TRA Cash Flow Projections (2007-2014) , ' ,
kra"', ~ ,'&NG9N1EER1NG'm
August 16, 2007 PerFormance Reborn.
VIA E-MAIL
Ms. Nina Timm
Town of Vail
NTimmCa)vailqov.com
Re: Property Condition Evaluation for the Timber Ridge Village
Vail, Colorado
Dear Ms. Timm and Associates of the Community:
Thank you for the opportunity to provide professional engineering evaluation services. We
prepared this property condition evaluation for the building components on the property
currently referred to as Timber Ridge Village. The purpose of the evaluation was to evaluate
the components to determine if there are deficiencies or potential deficiencies that will
affect the continued operation of the facility.
1.0 Project Understanding
Timber Ridge Village is comprised of 16 buildings housing 200 condominium-style units
located at 1280 N Frontage Road West in Vail, Colorado. The site consists of asphalt parking
and driving areas, concrete flatwork, retaining walls and common fencing. The buildings
envelopes consist of wood siding, stairwells, and asphalt shingle roofing.
2.0 Scope of Services
The site and building components were observed and evaluated by a Professional Engineer
(State of Colorado), and Exterior Building Consultant and a Construction Compliance
Specialist. The areas include the following:
s Topography, Grading and Drainage
s Paving
• Flatwork
s Structural
• FaSade
s Roofing
We were escorted around the site by representatives from Corum Real Estate Group, whom
we were informed is managing the property for the Town of Vail.
The report will describe the component observed and will state our opinion of its condition.
The assessment will include inspection and analysis of the major maintenance, repair or
replacement tasks associated with the above mentioned components which normally involve
significant expense or outside contracting.
1130 WESi 124TH AVENUE $UI'fE 100 WESTMINSTER, CoLoRnoo 80234
TEL 303/426 1731 FAX 303/426 1732
BORNENGINEERING.COM
Timber Ridge
If an item involves a threat to the immediate health and safety of the public, it will be noted
as an immediate action. Components that have exceeded their useful life or need immediate
repair or maintenance will also be noted as an immediate action. General improvement
recommendations will be provided.
Executive Summary
After reviewing the site and building components at the site it is our opinion that many of
the components need attention within the near future. The flatwork, roofs, siding, railings,
stairwells, decking, windows and trash enclosures are an immediate concern. There will
most likely need to be some repair, maintenance or replacement work performed on these
in the relatively near future.
3.0 Property Condition Report
A. Topography, Grading and Drainage
A1. Building Drainage d~
Location: The property utilizes slope in the immediate vicinity of the buildings to control
surface drainage.
Description: The material in the immediate
vicinity of the buildings consists of concrete
flatwork, earthen or landscape materials.
Comments: There are many areas adjacent to
building foundations that are low sloped or
ne9ativelY sloPed awaY• Most 9eotechnical
engineers recommend a slope of at least 10%
away within the first 10 feet from a foundation
The lack of drainage most likely lead to the premature deterioration of concrete flatwork
and the subsidence of earthen materials in
areas.
We noted areas of subsidence under several
slab on grade walkways adjacent to buildings.
We also noted uncontrolled roof drainage that has lead to subsidence of earthen
materials in several areas. We also noted damage of flatwork and lower wood
siding/trim areas as the result of uncontrolled roof drainage.
.
Bomengineering Page 2 of 15 Property Condition Report
Timber Ridge
We noted that some of the interior open flatwork areas, within the footprint of the
buildings, have poor slope. Many of the breezeways and ground level landings have
extensively damaged concrete flatwork, structural columns, stairways, siding and
trim due to the lack of proper drainage.
Many of these conditions are not an immediate
threat but are contributing to the premature
deterioration of the components mentioned
above. However, much of the resulting
deterioration has resulted in difFerential edges
that can be trip hazards. Also, the improperly .
sloped areas most likely ice up in the winter.
0-A
~
Recommendations: In the next 0 to 2 years
we would recommend alleviating the trip
hazards. This will most likely entail re-grading
the subsided earthen areas and replacing extensively damaged concrete.
In the 3 to 5 year range, we would recommend performing a major drainage
improvement project that would address the improperly sloped concrete flatwork
and the remaining improperly graded earthen areas as well as the roof drainage
problems.
lJseful Life: 0- 2 years for trip hazards.
3- 5 years for major drainage grading and drainage improvement project.
Opinion of Probable Cost: 0- 2 years - minor regarding and trip hazard repair
estimated at $6,000.
3- 5 years - major grading and drainage improvement to the earthen and flatwork
areas estimated at $450,000.
A2. Site Drainage
Location: General site.
Description: The property utilizes surFace
sheet drainage. The site is generally sloped
north to south. The drainage is directed to the
front (south) of the property to a drainage
swale along the Interstate 70 frontage road.
The roadways use concrete drain pans and curbing systems to direct moisture in
several areas. We did not note any site subsurface drainage systems on the site.
Bomengineering Page 3 of 15 Property Condition Report
Timber Ridge
Comments: The site drainage is in fair condition and appears to generally control
moisture. We did note any areas of major concern at this time.
Recommendations: We recommend that an annual walk through be conducted to
observe the site drainage. Soil subsidence is common in the area and the drainage
can be affected.
Useful Life: No immediate concerns and no foreseen major expenditures in this
area.
B. Roads and Parking Areas
B1. Asphalt Systems
Location: Roadways and parking areas on the
ProPertY•
Description: The majority of the system is
unbound asphalt on grade. There are a couple
of sections that are bound by concrete drain
pan, curb/gutter or walkway.
The asphalt is swaled in many areas and directs moisture to center drain pans.
The asphalt has most likely been overlaid since the original placement.
Comments: The asphalt is in fair condition with some areas of concern. We noted
several large potholes in the driving areas that appear to be the result of moisture
infiltration and then freeze thaw cycles.
There is an extensive amount of full depth cracking throughout the asphalt areas. The
aggregate in the asphalt mat is showing at most surfaces. This is all indicative of the
asphalt approaching the end of its useful life as the asphaltic binder has baked out of
the mat.
The asphalt striping is faded in most areas and is approaching the end of its useful life.
Asphalt striping in this area has a relatively low useful life due to climatic influences and
snow/ice removal efforts.
Recommendations: We recommend repairing the potholes in the near future. We
also recommend crackfilling and sealcoating the asphalt to prevent additional
moisture from migrating to the subsoil's and leading to additional damage. The
asphalt can then be restriped as well.
Useful Life: Asphalt pothole repair, crackfill, sealcoat and restripe- 0- 2 years.
Bomengineering Page 4 of 15 Properly Condition Report
Timber Ridge
The asphalt will most likely need some rype of repiacement, whether it's an edge
milling and overlay or a complete removal and replacement, in 4 to 6 years.
Opinion of Probable Cost: Pothole repair, crackfill, sealcoat and restripe - estimated
at $30,000. '
C. Flatwork
C1. Walkways
Location: Various locations throughout the
site.
Description: The concrete walkways are slab
on grade and most likely non-reinforced.
Comments: The concrete at the project
appears to be original.
We noticed some extensive concrete deterioration in many areas around the project. The deterioration is in the form of spalling, cracking and complete concrete
delamination. Most of the damage has not resulted in differential movement and is not
an immediate safety concern. However, the concrete will continue to degrade as the
avenues for moisture intrusion increases.
Recommendations: The concrete will most likely last, as is, another 2 to 4 years
before some type of replacement is necessary. The concrete is aesthetically
displeasing but functional.
Useful Life: 2 to 5 years.
Opinion of Probable Cos$: 2 to 5 years, concrete replacement -$175,000
D. Facade
D1. Siding and Trim
Location: Various locations throughout the
site.
. ~
Description: Vertically oriented channel hardboard siding with wood trim. The wood trim
is face mounted.
Bomengineering Page 5 of 15 Property Condition Report
Timber Ridge
Comments: The majority of the siding and trim is in poor condition. The siding and
trim appears to have sustained moisture damage for some time. This is evident by the
swelling of the material. When the hardboard absorbs water it swells, when it dries out
it does not consolidate back to original form and stays spongy. When the siding and trim
are in this condition, paint adhesion is weakened and has a low useful life.
We noted siding deterioration at horizontal trim ancf belly boards. There is no flashing
integrated to keep moisture from ponding on the surFaces.
Much of the lower siding and trim is in direct contact with concrete flatwork and earthen
areas. This has resulted in extensive rot in these areas.
As mentioned earlier in this report, some of the roof drainage has damaged the siding
and trim.
Recommendations: The siding and trim is nearing the end of its useful life.
Applying paint to the siding and trim will most likely only last between 1 and 3 years.
If the siding and trim is to be replaced, we recommend coordinating the project with
the window replacement and roof replacement. The appropriate flashings and
weather resistive barrier should be installed.
Useful Life: 2 to 4 years before a major replacement project should be perFormed.
Install building paper, membrane and metal flashings.
Opinion of Probable Cost: 2 to 4 years, replace siding and trim $1,150,000.
D2. Windows
e ~ -w'5~~~~
Y Location: Exterior elevations of the building.
~ ~
k
Description: The majority of the windows on
the building are original and are aluminum
~
encasement windows with storm windows.
We also noted that several of the windows are
in the process of being replaced. The new windows appear to be a vinyl double pane
window system. The windows have a nail fin incorporated.
Comments: The original windows on the buildings are in very poor condition. Many of
the encasements have failed and we noted several glass panes that have dropped. It
does not appear that the original windows incorporated flashings into the siding system.
The interior sills on many of the original windows show signs of moisture damage in the
form of staining and swelling. We noted what appeared to be microbial growth on the
interior window sills in several areas.
Bomengineering Page 6 of 15 Property Condition Report
Timber Ridge
Unless you are going to replace the siding and trim, windows with naii fins are for new
construction installation. Replacement windows typically do not have nail fins and are
installed utilizing sealant joints for weatherization. The installation of the new windows
are a concern and do not appear to be correct. The nails fins are being connected to
siding in some areas, framing in others, etc. Self adhered membrane flashing is being
used around the nails fins in what appears to be for weatherization, this is incorrect.
Recommendations: The news windows should be removed and installed correctly.
It will be difficult installing these with nail fins but it can be done.
The original windows will most likely last another 3 to 5 years with some
replacement as necessary. We estimate a 10% replacement in the next 2 years.
Useful Life: 3 to 5 years.
Opinion of Probable Cost: 0 to 2 years - 10% window replacement - estimated at
$22,000.
3 to 5 years - window replacement project - estimated at $198,000.
E. Stairwell Structure
E1. Stairwell Roof SYstem
~ S 5, v~,x^sca
Location: Covering each of the stair exterior
Y i y Q . a
systems throughout the complex. ~
~Description: The roof structure is composed of
2x6 joists spaced at 24" on center. The lower end of the joist is supported by a cross beam
and the upper end is tied to the truss tail.
Interior wood posts have been installed to try to support the roof structure.
Comments: The 2x6 rafters are visibly bowed at 100% of the roof systems observed.
In several locations the panel board attached to the bottom side of the rafters is loose.
The installed posts do not provide any support.
1Zecommendations: Remove the panel board and sister two 2x6 rafters, one on each
side of the existing rafters with two, 8d nails at 6" on center. This recommendation is
not intended to extend the life past an additional 10 years.
Useful Life: As constructed, approximately 1 to 2 years before a repair is
recommended. Bomengineering Page 7 of 15 Property Condition Report
Tmber Ridge
Opinion of Probable Cost: 1 to 2 years, remove the panel board and sister two 2x6
rafters, one on each side of the existing rafters with two, 8d nails at 6" on center -
estimated at $15,000. •
The stairwell structures have an estimated useful life of 10 years. At that time a
complete rebuild will be necessary.
r
E2. Rail System
Location: At the landing/transition between
stairs to each level, either in the two story of
three story structures.
Description: The rails are constructed with a
2x4 bottom rail, 2x6 top rail and 1x balusters.
Comments: Approximately 25% of the balusters are either loose or missing. 1000/0 of
the rail systems will not adequately support code applied loads.
Recommendations: Install new 4x4 intermediate posts, approximately 6'-0" on center
and lagged through the rim board and attached to the landing joists with a Simpson
Hold down anchor. Attach the 2x rail to the new posts with Simpson A34 clips. Reinstall
loose and/or missing balusters with 2- 1 5/8" screws.
Useful Life: 0 to 2 years - structural repair
As constructed, approximately 5 to 7 years after repair. At that time the rails and
balusters will most likely need replaced
Opinion of Probable Cost - 0 to 2 years - repair as mentioned above -$48,000.
5 to 7 years after repair. Replace rails and balusters - estimated at $120,000
E3. Stairwell Foundation System 4n'
Location: Base of each stair system. Description: Constructed of either concrete or
concrete masonry units (CMU).
Comments: Approximately 30% of the stair -
structures are visibly settling at the outer edge. Recommendations: For a long term repair we recommend installing two helical piers
at the exterior edge of the settling stair structures.
Bomengineering Page 8 of 15 Property Condition Report
Timber Ridge
llseful Life: As constructed, approximately 5 to 7 years beore repair will most likely
need to take place - estimated at $35,000. F. Deck/Landing Structure
F1. Deck Ledgers
~
Location: Attached to the building exterior and
supporting the deck/landing joists.
Description: 2x member attached to the
exterior of the buildings with nails.
Comments: The nailed attachment of the deck
• ledger to the building structure will not adequately support the code applied loads. This
condition occurs on 100% of the buildings.
We also noted several sections of deck joists where the hangers are extensively
corroded from roof drainage above.
Recommendations: Install two 1/2" diameter lag screws spaced at a maximum 32" on
center.
We recommend replacing the joist hangers where extensively corroded.
llseful Life: 0 to 2 years before repair is recommended.
Opinion of Probable Cost - 0 to 2 years - estimated at $12,000.
11 5~
F2. Deck Boards
Location: At each of the decks/landings and
stair systems.
Description: 2x wood spanning across the
deck joists.
Comments: At various locations throughout ~
the complex deck boards are either missing or inadequate to support an applied load
(approximately 15%) and in other areas replacement 2x boards are untreated and
exposed to the weather (approximately 20%).
ttecommendations: Remove and replace the missing, failed and untreated 2x deck
boards in the next 0 to 2 years. The new boards shall be screwed in place and the
. wood painted and all six sides.
Bomengineering Page 9 of 15 Property Condition Report
Timber Ridge
Useful Life: As constructed, approximately 10 years with repair.
Opinion of Probable Cost - Replace deck boards as mentioned above - estimated at
$28,000.
F3. Support Beams
~
Location: Spanning between posts and
supporting the exterior edge of the 2x joists.
Description: 4x member spanning between
POStS. ~t
Comments: The support beams in ~approximately 30% of the complex are twisted and in approximately 50% of the
complex have an inadequate post to beam connection.
Recommendations: Install new post/beam connection hardware at bad connections in
3 to 5 years.
Useful Life: 3 to 5 years with repair mentioned.
15+ years before full beam replacement.
Opinion of Probable Cost - 3 to 5 years - repair as mentioned - estimated at $7,000
3 ~Q
F4. Deck Posts
Location: The exterior edge of the deck ' ~ B~
~R
landings.
Description: 4x member attached to the
exterior beams and supported on concrete
footings.
Comments: The support at the foundation is deteriorated at approximately 50% of the
connections at the complex.
Recommendations: Remove and install new 4x posts at locations where the
foundation system is deteriorated or failed. A new concrete pad or pier may will also
need to be installed to properly support the posts.
Useful Life: Repair in 0 to 2 years.
Opinion of Probable Cost - 0 to 2 years - repair as mentioned - estimated at
$22,000.
Bomengineering Page 10 of 15 Properly Condition Report
Timber Ridge
G. Roofing Systems
G1. Asphalt Shingle Roofing
Location: All Buildings
Description: The roofs are a dimensional
asphalt shingle that are installed over an
asphalt saturated roofing underlayment.
Galvanized metal flashings are installed at the
perimeter edges of the roofing. Soffit vents are
installed at eaves with 'gable' vents installed at upper head walls. Gutters and
downspouts are generally not installed, but they are located at the main office
building.
Comments: There are many areas of the roof
that have severe deflection of the underlying
roof sheathing. This indicates strong potential
of damages to the building structure that have
~w~~
been caused by water intrusion, snow loading
or deficiencies in the installation.
~
Mas~,~
~ ;:t~~ , ~ , -«...w.....:
e
e
~ ,
,r....,,..'-......
,~..e----
~
Many of the asphalt shingles within a few courses of the roof eaves are damaged,
presumably from the formation of ice dams. Most of these shingles have portions of the
shingle broken off. This reduces the effective coverage of the shingle and increases the
potential for water intrusion through the roof assembly. The broken edge of the shingle
exposes the fiberglass reinforcement as well as the bottom mat of the dimensional
shingle. Exposure to the sun, wind, rain and snow will deteriorate these damaged
shingles even further which will ultimately lead to even greater water intrusion through
the roof.
Bomengineering Page 11 of 15 Property Condition Report
Timber Ridge
Active roof leaks are evident throughout the complex. We observed sections of roofs on
difFerent buildings where plastic sheeting and tarpaulins are placed to keep water out of
units. Soffits at eaves, stair landings and corridors are water stained and damaged from
water intrusion through the roof. Due to the
visible damages to the sheathing and evidence
of water intrusion, we did not access the roofs ~
as it appeared a safety hazard to walk on the roof surface.
( ~ ~ af £i31--s s.
~
y~ ':ro
' Wood fascias are installed along the eaves and
rake edges of the roof. The paint is
delaminating from most of the fascias at the
, . _ _ .
eaves. Some of the eave fascia is also water
damaged. ~ . .
Recommendations: The asphalt shingle roofing, flashings, roof underlayment, roof
sheathing and fascia boards are in very poor condition and require near future
replacement. Many soffits also require replacement. Damages and/or deficiencies to
the underlying structural components should be reviewed and repaired as necessary.
Useful Life: 0 to 3 years. .
Opinion of Probable Cost: 0 to 3 years - roof replacement - estimated at $260,000.
H. Site
H1. Gabion Walls
Location: Throughout the complex
Description: Small boulders/rock encased in a
wire basket. A series of wire baskets are
connected to create a large mass and the
retaining walls for the complex. `
~
Bomengineering Page 12 of 15 Property Condition Report
Timber Ridge
Comments: Approximately 20% of the walls are either bulging or have failed.
Recommendations: Monitor and, if necessary, replace failed portions of the gabion
walls.
Useful Life: As constructed, approximately 15 years with minor isolated repairs.
H2. Concrete Walls
Location: Along the north property boundary. '
~
Description: Large (-15'-20') concrete wall
supporting the soil directly to the north of the
~ ~
complex.
;
~
Comments: The walls appear to have been
repaired with the installation of wide flange columns and tie back anchors. The concrete
surFace is cracked throughout the length of the wall and the wall has a slight, negative
batter or lean.
Itecommendations: Monitor and, if necessary, replace failed portions of the wall.
Useful Life: As constructed, approximately 15+ years.
H3. Trash Enclosures
~
Location: Throughout the complex
~
Description: Open, wood framed structures
with a framed roof suPPorted on an elevated
concrete pad.
Comments: All trash enclosures have been
damaged by the removal of the trash bins to the extent that the structures are
considered a life/safety hazard and should be abandoned until removed or repaired.
Recommendations: Completely remove the damaged structures and rebuild.
Useful Life: As constructed, approximately 0 to 1 year.
Opinion of Probable Cost: 0 to 1 year - rebuild the trash enclosures -$32,000.
Bomengineering Page 13 of 15 Property Condition Report
. Timber Ridge
H4. Split Rail fence
{P
Location: Throughout the complex
. Description: Typical double split rail and post M,
fence.
Comments: The fencing is in poor condition
with extensive dry rot present in all locations.
Recommendations: The fencing does cordon of landscape areas and common space
walking areas from driving areas so it is relatively important. The fencing is in poor
aesthetic condition.
Useful Life: 2 to 4 years.
Opinion of Probable Cost: 2 to 4 years - replace all fencing -$60,000.
Bomengineering Page 14 of 15 Property Condition Report
Timber Ridge
4.0 Exclusions
The following services were not included in this evaluation:
A. Invasive observations.
B. This evaluation does not include investigation of other items not mentioned
a bove.
We have consulted with contractor(s) to assemble an opinion of probable construction cost.
In preparing this opinion of probable construction cost, Bornengineering makes no warranty,
express or implied, as to the accuracy of this opinion as compared to bid or actual cost(s) of
the work. Bornengineering has no control over costs or the price of labor, equipment or
materials, market conditions, or Contractor's method of pricing. This opinion has been
prepared on the basis of Bornengineering's professional judgment and experience.
Sincerely,
AIF: ngineering
Foy, RS
or of Site and Buildi g Evaluations
:nm
H:\2006\06210 Timber Ridge Yllage\934 Property Cnndition Eval\Docs\Timber Ridge Village PropeRy Condition Reportdoc
Bomengineering Page 15 of 15 Property Condition Report
~
MEMORANDUM
TO: Town Council
FROM: Community Development
DATE: April 15, 2008
SUBJECT: Annual Update to the Employee Housing Fee-in-Lieu Amount
1. INTRODUCTION
On April 4, 2007, the Vail Town Council adopted Ordinances Nos. 7 and 8,
Series of 2007, establishing commercial linkage and inclusionary zoning. The
ordinances provide five methods of mitigation to supply the requisite employee
housing. One of the methods of mitigation is paying a fee-in-lieu of supplying the
employee housing.
In accordance with Sections 12-23-5 and 12-24-6, the fee-in-lieu for each
employee to be housed and for each square foot of employee housing required
shall be established annually by resolution.
The proposed employee housing fee-in-lieu amount reflects the gap between a
two-person household earning 120% of the 2007 Area Median Income and the
2007 median cost per unit plus an administrative fee of $3,000 per employee or
$3.65 per square foot. The two-person Area Median Income increased $1,080
from 2007 to 2008 and the Town of Vail median price per square foot increased
$68.
The following is a comparison of the 2007 fee-in-lieu and the 2008 fee-in-lieu:
Per Employee
2007 $131,385
2008 166 464
Change $ 35,079
Per Square Foot
2007 $236.65
2008 301.65
Change $ 65.00
II. ACTION REQUESTED OF COUNCIL
Approve, approve with modifications or deny Resolution 6, Series of 2008.
III. STAFF RECOMMENDATION
Approve Resolution 6, Series of 2008.
RESOLUTION NO. 6
Series of 2008
A RESOLUTION ESTABLISHING THE 2008 PAYMENT OF FEES-IN-LIEU FOR EACH
EMPLOYEE TO BE HOUSED, AS REQUIRED BY CHAPTER12-23, COMMERCIAL
LINKAGE, AND FOR EACH SQUARE FOOT, AS REQUIRED BY CHAPTER 12-24,
INCLUSIONARY ZONING, VAIL TOWN CODE; AND SETTING FORTH DETAtLS IN
-REGARD THERETO.
WHEREAS, on April 3, 2007, the Vail Town Council adopted of Ordinance Nos. 7
& 8, Series of 2007, establishing Commercial Linkage and Inclusionary Zoning
requirements in the Town of Vail; and
WHEREAS, pursuant to Sections 12-23-5 and 12-24-6, Methods of Mitigation,
payment of fees-in-lieu is one of five (5) methods by which the mitigation of employee
housing required may be accomplished; and
WHEREAS, in accordance with Sections 12-23-5 and 12-24-6, the fees-in-lieu for
each employee to be housed and for each square foot of employee housing required
shall be established annually by resolution of the Vail Town Council; and
WHEREAS, the Vail Town Council has determined that the proposed fee-in-lieu
amounts accurately reflect the affordability gap between a two person household earning
120% of the Area Median Income (AMI) and the 2007 Median Cost per Unit; and
WHEREAS, the Vail Town Council finds that this Resolution furthers the
development objectives of the Town and is in the best interest of the Town as it
promotes the coordinated and harmonious development of the Town in a manner that
conserves and enhances the availability of employee housing within the Town of Vail.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO:
1. Establishment of Fees-in-Lieu
a. The fees-in-lieu for each employee to be housed or for
each square foot of employee housing provided in accordance
with Chapters 12-23, Commercial Linkage, and 12-24,
Inclusionary Zoning, shall be established annually by resolution of
the Town Council, provided that, in calculating that fee, the Town
Council shall include the net cost (total cost less the amount
covered by rental or sale income) of real property and all related
planning, design, site development, legal, construction and
construction management costs of the project, in current dollars,
which would be incurred by the Town to provide housing for the .
employee to be housed or for each square foot of employee
housing provided in that year;
1
b. An administrative fee of $3,000/per employee or $3.65 per
square foot shall be added to the amount set forth in paragraph a
hereof.
c. Fees-in-lieu shall be due and payable prior to the issuance
of a building permit for the development.
d. The Town shall only use monies collected from fees-in-lieu
to provide new employee housing.
The calculation formula for fee-in-lieu has been attached for, reference
(Exhibit A). ;
2. 2008 Pavment of Fees-in-Lieu Amounts
a. Fee-in-lieu per employee (commercial linkage) _$166,464
b. Fee-in-lieu per square foot (inclusionary zoning) _$301.65
3. Effective Date of the Resolution
This Resolution shall be effective immediately upon adoption.
INTRODUCED, READ, APPROVED AND ADOPTED this 15th day of April,
2008.
Richard D. Cleveland, Mayor, Town of
Vail
ATTEST:
Lorelei Donaldson, Town Clerk
2
Exhibit A
2008
Fee-in-Lieu Calculation Formula
120% Area Median Income (2-person household) $77,880
Affordable Monthly Housing Payment $1,947
Property Taxes/Insurance/HOA (20% of Housing Payment) $389
Mortgage Payment $1,558
Maximum Mortgage Amount* $234,179
Affordable Purchase Price $243,023
Average Square Feet of Units 825
2006 Median Price per Square Foot (all units) $596
Cost per Unit $491,700 .
Affordability Gap/Payment per Unit in Lieu $245,196
*Assumes 5% down, 7% interest for 30 years.
Gap per Employee (1.5 emps/household on average) $163,464
Administrative Fee per Employee $3,000
Fee per Square Foot per Employee $297
Administrative Fee per Square Foot per Employee $3.65
Fee-in-Lieu per Employee $1669464
Fee-in-Lieu per Square Foot $301.65
(Note - these figures to be established annually by the Vail Town Council)
3
~
~ .
MEMORANDUM
To: Town Council
From: Stan Zemler, Town Manager .
Judy Camp, Finance Director
Date: April 10, 2008 Subject: Incrementai Property Tax Revenue
Staff expects 2008 property tax coNections to exceed the amount budgeted by $450,000
to $600,000. A public hearing is scheduled for the April 15'h Council meeting to discuss
potential use of these incremental funds. At your work session on Aprif 1, you instructed
staff to provide information on the following topics in preparation for Tuesday's meeting.
Housin
Housing is one of Council's three top priorities as identified in the Council retreat in
January and further outlined in the 2008-2009 strategic work plan. There are many
housing opportunities to be explored, including municipal employee housing, Timber•
Ridge, and the town's buy-down program among others. However, a strategic housing
plan is still in its early stages and spending priorities are yet to be determined. Also,
other funding sources are available for housing initiatives, including the housing pay-in-
lieu fee, which is a dedicated funding source for housing. The new construction use tax
is dedicated to capital projects, including housing, and a portion of sales tax is also
available. Staff recommends funding housing projects through the existing funding
mechanisms with priorities based on the strategic housing plan and annual budget
process.
Capital Proiects
The capital planning process has consistently identified a need for additional funding to
maintain the town's existing assets and to provide new amenities consistent with the
private redevelopment taking place. In November 2007, the town's electorate approved a construction use tax dedicated to capital projects. Other sources of funding for capital
projects include sales tax, real estate transfer tax (for parks, recreation, and open space
projects), and rental income from town-owned properties. Some specific projects have
been mentioned as possible options for use of incremental property tax revenue - the
West Vail Fire station, upgrades to town facilities including the municipal building and
library, and variable messaging signs in particular. While these are all important projects
which may warrant additional funding, staff recommends using the capital planning
process currently in place to assess and prioritize overaA capital needs versus availab{e
funding, rather than creating a separate process to earmark specific funds.
Rebate The impact of a rebate on a property taxpayer would be approximately 1% of the tax
assessed by afl jurisdictions in 2008. The actual rebate value depends upon the final
outcome of assessed valuations under appeal and the costs incurred to implement a
rebate. For the owner of a$400,000 home, a rebate of $10 to $20 could be expected.
For the owner of a$1 mi{4ion home, the rebate value would range from $25 to $50. For
the owner of a business with an actual value of $1 miflion, the range would be $95 to
$225. The average rebate amount based upon the 16,000 parcels of property in the
town would be between $18 and $37 per parcel. In most cases, the rebate would be
taxable for federal and state income tax purposes, reducing the net benefit to the
taxpayer. '
-1-
1
,
Legal requirements for rebating include finding an equitable standard of distribution and
enacting an ordinance making the legislative finding that the method chosen is the most
equitable. Although some entities have used "in-kind" rebates, staff does not
recommend this approach because of difficulties identifying uin-kind" and determining
equity. Also, this type of rebate has been challenged in court and may be more difficult
to defend than a cash rebate.
A cash rebate based upon actual amounts paid may be more equitable, but difficult and
costly to administer compared with the benefit to the taxpayer. The cost of providing
rebates on 16,000 parcels could exceed $200,000. For example, the estimated cost of
processing a check is close to $12, which equates to $192,000 for 16,000 checks. This
does not include costs for issuing 1099 forms to taxpayers whose rebates may exceed
$600. Additional costs would also be incurred to calculate refund amounts by parcel and
to assure mailing addresses are current and correct. More research is needed before an
estimate of these costs can be provided and a process for issuing this volume of checks
would need to be determined. For comparison, the town currently processes around
4,000 checks per year through its accounts payable system.
The County Treasurer's office recommended certifying a credit against next year's mil
levy as a better way to process a return of tax doltars. However, a mil levy credit was
explored prior to certifying the 2007 mil fevy (to be collected in 2008.) At that time,
outside counsel recommended against this approach because the town's de-Brucing
language does not provide for removing a credit in subsequent years without an election.
The town could jeopardize its ability to coNect its current 4.69 mils in the future by
implementing a credit that is intended to be temporary. At the time the credit was
explored and the 2007 mil levy was certified, Council also decided not to impose an
abatement levy, which is allowed by law and would have increased the mil levy for one
' year. Staff recommends retaining all incremental property tax collected in 2008 as further
discussed below.
Retain funds for unknown situations - staff recommendation
Staff recommends depositing the incremental property tax revenue into the General
Fund along with all other property tax as is our standard practice. The town often has
variances to our revenue budget and the amount over (or under) budget is retained in
the fund where it is generally directed. It is not returned to the payee. The impact of
depositing the incremental amount to the General Fund will be to increase the fund
balance (reserves) at a time of uncertainty in the US economy, the tourism industry, and
the real estate market. The annual budget process provides an opportunity to reassess
the need to use fund balance in the event of any future reductions in property tax or
other revenue sources. Depositing funds in the General Fund does not preclude Council
from making a transfer of fund balance to the Capital Projects Fund as part of an annual
budget and/or amended budget process if it is later determined the additional reserve
amount is not needed in the General Fund. By not earmarking the incremental property
tax revenue at this time, Council wilt have the opportunity to evaluate these funds along
with aN revenue, spending priorities and desired reserves during each budget process.
-2-
~
Backqround Information on Town of Vail Propertv Tax Revenue
Property owners in Vail pay taxes to multiple taxing entities including the school
district, Eagle County, various special districts, and metropolitan districts.
Properties not within the Cascade Village or Vail Square metropolitan districts
pay approximately 10% of their property tax bill to the Town of Vail. IVinety per
cent is paid to other entities including: the school district, 45%; Eagle County,
19%; Colorado Mountain College, 9%; and Vail Parks and Recreation District,
7%. Total mil levies range from 39.8970 mils in one section of town that is not
part of the Eagle River Water and Sanitation District to 85.5710 for property in
the Vail Square Metropolitan District #2, which assessed its own levy of 40.000
mils.
On a home with a market value of $400,000, a taxpayer not within a metro district
pays less than $150 per year in property taxes to the Town of Vail and $1,300
per year to all other entities. For a home with a market value of $1.0 million, the
typical taxpayer pays $373 per year to the town and $3,254 per year to all other
entities. There are approximately 16,000 taxable parcels in the Town of Vail.
Property taxes are a function of three things: property values; the statutory
assessment ratio (which reduces market values to assessed values); and the
amount of the mil levy. Although property values have generally increased over
time, the increase from 2005 to 2007 was unusually high with average increases
in residential property estimated at 57.7% for the two-year period. The
assessment ratio is applied uniformly across the state and can change if the
statewide balance of residential assessments to nonresidential changes. This
happened in 2004 and the town's property taxes decreased by 7.5% even though
market values increased. The town's base mil levy has not changed since 1993
when tho voters elected to transfer a portion of the levy to the Vail Recreation
District.
Property tax makes up about 8% of the town's total revenue - about the same
amount as lift tax or parking. Property tax is directed to the General Fund to
support municipal services including police, fire, public works, community
development, administration, library, contributions, marketing and special events,
etc. General Fund spending is expected to increase by 3% in 2008 compared
with 2007.
Property tax revenue in 2007 was budgeted at $2,852,998. For 2008, the town's
budget was developed based on preliminary assessments and an estimate of a
reduction in town taxes due to the LionsHead TIF district. Therefore, the revenue
included in the 2008 budget and appropriated for municipal services is
$3,660,000 - a projected increase of 28%. The amount we now expect to realize
is between $4,096,187 and $4,255,122 depending upon the results of pending
appeals. The incremental revenue not budgeted is befinreen $436,187 and
$595,122.
-3-
J
RESOLUTION NO. 9
Series of 2008
A RESOLUTION AMENDING CHAPTER 4, RECOMMENDATIONS - OVERALL STUDY AREA AND
CHAPTER 5, DETAILED PLAN RECOMMENDATIONS, LIONSHEAD REDEVELOPMENT MASTER
PLAN, PURSUANT TO SECTION 2.8, ADOPTION AND AMENDMENT OF THE MASTER PLAN,
AMENDING THOSE ELEMENTS OF THE MASTER PLAN REFERENCING THE NORTH DAY LOT
RECOMMENDATIONS.AND REQUIREMENTS, TO FACILITATE THE REDEVELOPMENT OF THE
NORTH DAY LOT WITH AN EMPLOYEE HOUSING PROJECT, PUBLIC TRANSPORTATION
CENTER, AND CREATING A FUTURE DEVELOPMENT SITE, AND SETTING FORTH DETAILS IN
REGARD THERETO.
WHEREAS, on December 15, 1998, the Vail Town Council adopted the Lionshead
Redevelopment Master Plan; and
WHEREAS, on April 6, 1999, the Vail Town Council adopted Ordinance 3, Series of 1999,
which amended the Zoning Regulations and created Lionshead Mixed Use 1 and Lionshead Mixed
Use 2 Districts; and
WHEREAS, Section 2.8 of the Lionshead Redevelopment Master Plan outlines a procedure
for amending the Master Plan; and
WHEREAS, Vail Resorts Development Company has submitted a development application to the Town of Vail Community Development Department proposing certain amendments to the Master
Plan related to the North Day Lot; and
WHEREAS, the Town of Vail Planning and Environmental Commission has held a public
hearing on the proposed amendments on April 14, 2008, and has forwarded a recommendation of
, of the amendments to the Town Council by a vote of ; and
WHEREAS, the purpose of the amendments is to amend those elements of the Master Plan
referencing the North Day Lot recommendations and requirements to facilitate the redevelopment of
the site with an employee housing project, transportation center; and future development site; and
WHEREAS, the Town Council finds that conditions have changed in the Lionshead Study are
which warrant the proposed amendments and that said amendments are in keeping with the goals,
objectives, and policies prescribed by the Master Plan in general.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL,
COLORADO:
The Town Council of the Town of Vail hereby amends the Lionshead Redevelopment Master Plan as
fol lows:
The amendments to the text of the Lionshead Redevelopment Master Plan are indicated in underline
(additions), and str4kethFough i (deletions).
1
Chapter 1 - Executive Summarv
1.3.5 Transit
• Create dispersed transportation centers in Lionshead to accommodate
local and regional transit, local shuttles, skier drop off, and charter buses. Locations for these
facilities mav include the North Dav Lot, the Lionshead Parkinq Structure, and West
Lionshead (aka EverVail).
• Relocate the existing Lionshead Place regional bus stop to #he North Day Lot, Lionshead
Parkinq Structure, or West Lionshead area.
1.3.6 Service and Delivery
~ Create a central service and delivery facility in conjunction with the proposed transit facility on
the North Day Lot jA central service and loadinq facilitv was developed by Vail Resorts within
the Arrabelle proiect (core site) thus eliminatinq the need for an additional facilitv on the North
Da Lot .
Chapter 3- Existinq Conditions Assessment
3.9.4 Vail Associates Employee Parking
Vail Associates currently utilizes two large surface parking lots within the study area for its employee
parking needs. The North Day Lot (see figure 3-15), with a capacity of approximately 105 cars, is located
behind the Landmark tower and is the site proposed for a transportation facility, employee housinq, and
other uses contemplated under the zoninq on the property (LMU-1) sentef. The west day lot, located just
west of the Marriott parking structure, has an approximate capacity of 160 cars and represents a
significant development opportunity. Parking displaced by redevelopment of these sites must be
replaced within the Lionshead study area to satisfy the ground rule requiring no net loss of parking. The
displaced parkinq will be provided in West Lionshead within a parkinq structure included as part of the
EverVail proiect. Chapter 4- Master Plan Recommendations - Overall Studv Area
4.5.2.1 Relocate the Regional Transit Stop
It is recommended that the Lionshead regional transit stop, currently located at the
Lionshead Place cul-de-sac, be relocated to the proposed North Day Lot #FanspeFtatisn
the Lionshead parkinq structure, and West Lionshead. This will provide a
Lionshead connection between the regional transit system and the Town of Vail transit
system. In addition, visitors and employees coming to Lionshead by regional bus will
arrive at a defined portal instead of the current "back door" on Lionshead Place. Finally,
this will remove the large regional buses from West Lionshead Circle and Lionshead
Place. It may be possible to locate elements of a regional transit, stop in the West
Lionshead area in conjunction with a new ski lift and parking facility. However, given its
location on the periphery of Lionshead, this area may not be the most viable location for a
regional transit stop. Notwithstanding the above, facilities for skier drop-off, private shuttle
vans and Town of Vail in-town buses should be included in the design of the ski lift and
parking facility. In 2006, the Town of Vail initiated an update of the Vail Transportation
Master Plan. In addition, the Town initiated a development competition for the Lionshead
2
i
Parking Structure redevelopment, which would include a transit facility. It is anticipated
that the Transportation Master Plan update along with the conclusion of the Lionshead
Parking Structure redevelopment process will provide direction on the ultimate location for
a Lionshead Transit Facility and/or the type of transit facilities that may be necessary in
West Lionshead.
4.5.2.3 Create a New Stop at the North Day Lot Transportation Center
A new Town of Vail transit stop at the proposed dispersed transportation center on the
North Day Lot will replace the existing stop at Concert Hall Plaza. Likely to be on the west
Vail transit routes, this stop will coordinate with the regional bus stop and deliver west Vail
transit riders to the newly created north Lionshead pedestrian portal.
4.6.6 Creation of a New Transportation Hub on the North Day Lot
A principal component of the Lionshead transportation and circulation network is the creation of
dispersed transportation facilities seRte~ in the Lionshead area . This facility will
remove transit and service vehicles from other areas of Lionshead and create a major new entry point
into the Lionshead pedestrian core. All or portions of these dispersed transportation facilities may be
located on the North Day Lot the Lionshead parkinq structure or in West Lionshead. This concept is fully
discussed in chapter five. 4.7.3.2 AI.,.+F, Day 1.+t Trarwci+ Cante}
n•+nuvc o /ceJCC o fign~ irar'~~
op-~-~ .
4.9.4 Potential Housing Sites
Following are specific sites that have been..identified as suitable for locals and employee housing (see
Map W).
4.9.4.3 Vail Associates Service Yard Holy Cross Site, Vail Professional Building;
Cascade Crossing, North Day Lot, and the former gas station site
All redevelopment in West Lionshead will need to conform to the Town's housing policies
and requirements. In order to create activity and vibrancy in West Lionshead it is
appropriate to include some dispersed employee housing opportunities for permanent
local residents in proposed developments in the area consistent with these policies.
' Perhaps the most promising locations to replace the Sunbird affordable
housing project and to conform to the Town's housing policies and
requirements for new employee housing generation in Lionshead are the North
Day Lot, Vail Associates service yard, and Holy Cross site. However, housing
is not the only use these three properties will need to support. The North Day
lot is considered to be the preferred location for a significant housing project in
Lionshead to replace the Sunbird affordable housing project and provide
housing for new employee generation. The North Day Lot may also need to
3
accommodate a transit center on the ground level of the development site:
Additionally, it may be necessary to develop a higher revenue-generating
product on a portion of the Vail Associates service yard, Holy Cross, Vail
Professional Building, and Cascade Crossing sites in order to defray the cost of
road and infrastructure improvements.
In planning the site, the following issues need to be considered. While it is
important that biaildinqs here be visuallv consistent with the overall character of:
Lionsh_eads the desire to maximize the housinq potential may make appropriate
the following deviations from standard development parameters [moved from
paragraph below]:
a. Density
The site offers a unique opportunity to achieve significant density. Sesend, It
is recommended that the standards for density (units per acre) be increased at
this location to allow for a greater number of employee housing units and live
beds. While it is important that buildings here be visually consistent with the
overall character of Lionshead, the desire to maximize the housing potential
may make appropriate the following deviations from standard development
parameters.
b. Building Height for Employee Housing ,
€+r-s#; It may be appropriate to allow for a greater overall building height than. is
otherwise allowed under the Lionshead Architectural Design Guidelines. Any
increase in building height will need to be reviewed on a case by case basis by
the Town of Vail, and any eventual building height will still need to be visually
appropriate for this location. c. Parking
Th*Fd, It may be appropriate to reduce the parking requirements for employee
housing at this location qiven the sites proximitv to transportation facilities, lobs;
and pedestrian routes. In consideration for reducinq emplovee parkinq for the
housinq provided on this site, parkinq for other employees of the owner
provided on this site should be considered. Excess parkinq mav be used to
satisfy the no net loss of parkinq policv or for future parkinq requirements of
other development on the propertv (i.e., future lives beds).
d. Site Coverage and Landscape Area and Setbacks
Consideration should also be qiven to increasing site coveraqe and reducinq
setbacks and landscape area in order to maximize tlie amount of emplovee
housinq on the site and/or due to impacts associated with the development of a
public transportation facility on the propertv. With anv deviation to development standards prescribed in the master plan and zoninq requlations,
consideration of imqacts should be afforded to the neiqhborinq residential uses
to the North Day Lot. Any desiqn with such deviations will need to be sensitive
to creatinq qood desiqns with mitiqation measures such as heated sidewalks
and well planned landscape materials. Additionally due to impacts from the
Town's dispersed transportation center on neiqhborinq residential uses,
mitiqation measures should be provided to buffer and screen residential uses.
4 -
J
e. Encroachments on Town Land
The Town of Vail owns a small parcel of land on the north side of the north day
lot which accommodates the pedestrian bridqe over the interstate hiqhway.
This land was dedicated to the Town by Vail Associates in 1976. In order to
allow for more efficient lavout and development of employee housing on the
site and/or the dispersed transportation facilitv, the Town should qive
consideration to allowinq development of emplovee housinq and/or
transportation uses on this parcel of land as part of the development of the
north day lot.
Figure 4-12 - Delete this figure found on page 4-35 as it is duplicative of figure 5-13 found on
page 5-26
Figure 4-13 - Delete this figure found on page 4-37 Chapter 5= Detailed Plan Recommendations
5.1 Lionshead Tourist Information Cenfer The Lionshead Tourist Information Center is currently located just west of the entry to the
Lionshead parking structure and is accessed directly off the frontage road. If the entrance to the
Lionshead parking structure is relocated as shown in figure 5-1 this existing facility will need to be
relocated. Potential locations for the center include the Future Vail Civic Center, the parking
structure, and West Lionshead }"e N,,,+ti n," I ot 4ranci4 Go.,+o~
5.8.3 Pedestrian Connections Through the Core Site
There is a critical north-south pedestrian connection between the ski yard and the
proposed +ranci} ,.o„+o.- transportation and skier drop-off uses on the north day lot. This
connection will require at least one north-south penetration through the Vail Associates
core site, and there is an opportunity to create a second one, as shown in figure 5-9. The
east-west pedestrian corridor originating at the east Lionshead pedestrian portal should
also be extended into the Vail Associates core site, connecting with the north-south
corridors. These connections should be part of the "primary retail mall" (see site design
guidelines, chapter 6) to reinforce the village character of the core. It is not necessary tliat
flanking architectural forms be completely separated in order to define pedestrian
corridors. Instead, opportunities to create significant architectural portals are encouraged
to highlight the transition from one public space into another. 5.9 North Day Lot •
While the North Dav Lot is a privately own parcel of land, consideration should be qiven bv the
owner and the Town to includinq transportation related uses on a portion of the qround floor.
Ideallv the uses to be considered for the site should include
skier drop-off, local and regional
transit, local and regional private shuttles, and charter bus drop-off and pick-up (see figure 5-13).
. By
relocating these functions from their existing locations to eRe easily accessible locations, this
would improve the quality of vehicular and pedestrian circulation in Lionshead and create a
significant new pedestrian portal into the center of the Lionshead retail mall. Based upon the
5
results of the traffic study (see appendix A), the dispersed transportation facilities need to include:
a. Skier drop-off: Nine spaces are recommended at a minimum, but more should be built
if possible to accommodate other program elements.
b. Town of Vail transit: Two bus spaces are recommended to accommodate the West
Vail transit loop and the possibility for an eastbound in-town shuttle stop.
c: Regional transit: One bus space is recommended
d. Charter buses: Three to four bus spaces are recommended.
e. Local and regional shuttles: Four shuttle van spaces are recommended at a minimum.
It should be noted that the North Day Lot is a small parcel of land and that the location and shape
of this parcel may not allow for all of the uses identified above without havinq siqnificant
implications to traffic circulation patterns and the owners ability to develop the site with a quality
development as allowed under zoninq for the property (the site is considered one development
site for the purposes of zoninq). There needs to be a balance between the development qoals for
the property and the impact of public uses on those qoals. In order to meet the obliqations of
acareements reqardinq the Arrabelle prolect (core site), at a minimum skier drop off must occur on
this site. As discussed below, the Lionshead parkinq structure and West Lionshead also provide
opportunities for some of the transportation functions identified above.
Given the impacts of a public transportation use and to maximize.the opportunities for employee
housinq on the propertv, development standards such as site coveraqe, landscape area,
setbacks, and buildinq heiqht may be adlusted to afford more flexibilitv to the propertv owner (see
section 4.9.4.3) and approved bv the Planninq and Environmental Commission.
In order to create more efficiency with the site development and to mitiqate for the presence of a
public transportation facility on private property, the Town may allow for encroachment of uses on
the parcel of land owned by the Town on the north side of the north day lot. This encroachment
may also help to mitiqate impacts to adjacent properties to the south by maintaininq adequate
setbacks. There may be a need to move or enhance the pedestrian bridqe abutment and access
as part of the transportation facility.
A critical consideration in the planning and design of this facility will be its impact on the adjacent
Landmark Tower and Townhomes and the Westwind. Depicted in figure 5-13a, a linear buildingi
screen, and/or landscape buffer is recommended at the southern edge of the site to screen the
lower levels of the Landmark properties T-owe from the transportation facility tFaRsit . Ifi
necessary to provide adequate bufferinq a wall or fence in excess of 6' could be considered. This
screen #,as&y could house a bus shelter and waiting area, an information center, public
restrooms, a small food and beverage operation, and an elevator core to the pedestrian mall level
for ADA access needs. To the east, earthwork, landscaping, and/ or other screening measures
should be considered to buffer the Westwind.
The dispersed transportation facility would be covered by employee housinq or other uses.
contemplated by the Lionshead Mixed Use Zoninq -1 and any exemptions/deviations discussed
herein. A--Fiqme senreb eRs~o ~i~io cnl~ itinn ic tn ~ie~' +ho fanili4~i ~~ith annthor lo~iol nr heir~ nf
, m,,,~,~-,~--~-- nn~P
anTeGedeRts exTst fer „ra.,d,.,,,,o.ed +Fa.,s.,,,.+a+io., Go.,+aF Specifically, the design of the
transportation center should address all impacts: visual, security, sound, and smell that may affecf
adjacent properties. Both the Westwind and the Landmark should be closely involved in the
transit center planning and design process.
6
i
.
Since the adoption of the Lionshead Master Redevelopment Plan, plans were developed to locate
a Transit Center at the North Day Lot. Integrating the nurnber of uses mentioned above and
addressing the neighborhood concerns regarding a transit center prompted the Town of Vail to
evaluate alternative locations for a transit center.
Alternative locations include: "
• West Lionshead .
~ Lionshead Parking Structure ,
• North Day Lot
1n 2006, the Town of Vail initiated an update of the Vail Transportation Master Plan. In addition,
the Town initiated a development competition for the Lionshead Parking Structure which would
include a transit facility. It is recommended that the Transportation Master Plan update along with
- the conclusion of the Lionshead Parking Structure RFP process provide direction on the ultimate
location for a Lionshead Transit Facility.
7
. ~
Figure 5-13 - Amend this figure on page 5-26 to reflect the current proposed development
opportunities for the North Day Lot as shown below:
CnNCEPTU:',L SITE DEVELOPMENT & CIRCUL^,TION OPTION
Fe~~Hr<iki>oeTa. LANDNIARK
~ LANDMARKTOWNHOMES
EMPlOYEE LOCAL`QE410N4L T1IAHSIT
HOUSING ABOVE
YED['T.- (SHADED) -
C04QIDUR
r(] t?SStk1~i4.'~4'3ffiwCfG6autaP~t~k77E~Fbt5~E9`~;~~C1+ ..~'N562~. ?.a~u ~ ~ ~t~ffis~•` BUS CIP,CIIFTqN
14CA4M6NJNi ,L`~ `.~y f (NdTEMhD)
SNUTRfS
CANCIACUlC7Y~11
Y`
HOTEI/ • t a a
4~A CONDOMINIUM
BUILDING
~ ~ ~•s:s,~ r. ~
~ ' ~ swcaucon-ar«
C~ (y/
fSTRIGNERiMP ~
u~3#Ym£i93€:~:~ . 4~
cwsnwa
~ B¢AN
' ~ PFSTitl U6E
enowsi¢uc`u eE PEDESTRIANCRtCUTATqN
nvwH~ rUq5HE~1
CONCEPTUAt SITF DEVELC7PMENT & CIRCIJLATION OPTIC)N
i 107Tr+ uor ~,*,-eA~
FeDes?.W+=o.-1:.i LtINDMARK
LANDMARKTOVJNHOMfS
EMPLOYEE ~
HOUSING ABOVE
PEDES141GN s~ • , (SHAOED) CARCIRNL4T10N
LORRIbOR p F~~p
WI ~ . . € ?.nF°~`~ fid ~ ~
L
~ ' PARIf1NG
~ HOTEU
CONDOM!NEUM ,F [ON-UAADE)
Q ~ BUILDtNG ~
<
r Q
o~
~
w P~~``},
Y„~ ~~y,~ r~Yw fLJR/ANRAMP~,
EX16i1NG
FEDESTRIAN
6RIDGE
/ ~
~ PEDESTRU+NUFlC.UIITION
(MSHED)
~ . _ 8
,
~
INTRODUCED, READ, APPROVED AND ADOPTED this 15th day of April, 2008.
Richard D. Cleveland, Mayor, Town of Vail
ATTEST:
Lorelei Donaldson, Town Clerk
9
'
1
MEMORANDU1Vi
TO: Planning and Environmental Commission
FROM: Community Devefopment Department
DATE; April 14, 2008
SUBJECT: A request for a final recommendation to the Vail Town Council of a
proposed text amendment to the Lionshead Redevelopment Master Plan,
pursuant to Section 2.8, Adoption and Amendment of the Master Plan,
Lionshead Redevelopment Master Plan, to amend those elements of the
Master Pian referencing the North Day- Lot recommendations and
requirements to facilitate the development of the site with an employee
housing project, transportation center, and future development site,
located at 600 West Lionshead Circfe/Lot 1, Block 1, Vaif Lionshead Filing
3, and setting forth details in regard thereto. (PEC080008)
Applicant: Vai! Resorts Development Company, represented by
Mauriello Planning Group LLC
Planner: George Ruther/Warren Campbell
1. EXECUTIVE SUfV(MARY
The applicant, Vail Resorts Development Company, represented by MaurielEo
Planning Group LLC, is requesting a final recommendation from the Town of Vail
Planning & Environmental Commission of a proposed text amendment to the
Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and
Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to
amend those eiements of the Master Plan referencing the North Day Lot
recommendations and requirements, to facilitate the development of the site with
a 120 bed employee housing project, a pubfic transportation center, and future
development site, located at 600 West Lionshead Circle.
Upon review of the applicable elements of the Town's planning documents and
adopted criteria for review, the Community Development Department
recommends that the Planning & Environmental - Commission forwards a
recommendation of deniai to the Vail Town Council of the applicant's request for
text amendments to the Lionshead Redevelopment Master Plan.
A complete summary of Staff's review is provided in Section VIII of this
memorandum.
lI. OVERlE1A( OF THE DEVELOPfV{ENT REVfEW PRC?CESS
The applicant has submitted four development applications to the Town of Vail
Community Development in an efFort to facilitate future deve;opment on the North
Day Lot. Those applications include:
~
>
`
Y
1. An application requesting permission to proceed through the
. Town's development review process with proposed private
improvements on town-owned land,
2. An application to amend the text of the Lionshead Redevelopment
Master Plan,
3. An application for a major exferior alteration for review of the
proposed on site improvements pursuant to the provisions
outlined in the Lionshead Mixed Use - 1 zone district, and
4. An application for a conditional use permit to operate public
transportation facilities on the North Day Lot
The order of review and consideration of these four applications is critical to .the
outcome of the development review process. For instance, the Vail Town
Council must first grant the applicant permission to proceed through the Town's
development review process for private improvements proposed on town-owned
land. This step is then followed by the review and consideration of the proposed
master plan text amendment. It is important to note that since the review of the
major exterior alteration application requires demonstrated compliance with the
goals, objectives and policies of the Lionshead Redevelopment Master Plan, any
proposed master plan amendments must be reviewed and approved prior to
taking final action on the major exterior alteration application.
III. DESCRIPTION OF THE REQUEST
Vail Resorts Development Company has submitted a development review
application to the Town of Vail Community Development Department proposing
to amend the Lionshead Redevelopment Master Plan. The purpose of the
master plan amendment is to facilitate future development of the property
commonly referred as the North Day Lot, located at 600 West Lionshead Circle.
The proposal includes a 120-bed employee housing development, a public
transportation center, and a 24,305 square foot site set aside for future
development. As proposed, the applicant is further requesting to clarify the
Town's intent and objectives for meeting public transportation needs in the
Lionshead Study Area.
The key elements of the amendment include:
• The creation of a 24,305 square foot site for future development on the
east end of the North Day Lot,
• The elimination of a public loading and delivery facilities from the North
Day Lot, and
• Additions to, and the deletions of, numerous North Day Lot development
and public transportation references and statements contained within the
Lionshead Redevelopment Master Plan.
A copy of the applicant's written summary of their request, entitled, "North Dav
Lot, Amendments to the Lionshead Redevelopment Master Plan", dated
February 21, 2008, has been attached for reference. (attachment A)
2
r
IV. BACKGROUiVD
o The Vaii Town Council adopted the Lionshead Redevelopment Master
Plan on December 15, 1998. The purpose of the master pian is to create
opportunities for the public and private sectors to act collaboratively to
renew and revitalize an important component [Lionshead] of our
community.
o On July 7, 2003, Vail Resorts Development Company provided a.
proposal to the Town of Vail Community Development Department
illustrating a plan for the future development of the North Day Lot.
o On February 6, 2007, the Vail Town Council approved Resolution #4,
Series of 2007, which, in part, amended the master plan to include
specific references to the use of the North Day Lot for employee housing
and public transportation.
e On December 11, 2007, the Vail Town Council and Vail Resorts
Development Company, executed an amendment to the Core Site
Developer Improvement Agreement which outlines the requirement to
submit a development application to construct employee housing on the
North Day Lot, pursuant to the recommendations of the Lionshead
Redevelopment Master Plan.
o On February 5, 2008, the Vail Town Council granted Vail Resorts
Development Company permission to proceed through the development
review process with a development application for the future construction
of employee housing and public transportation on a 11,113 square foot
parcel of land owned by the Town of Vail adjacent to the North Day Lot. It '
is important to note that the Council's permission to proceed in no way
conveys an approval by the Town Council of the applicant's request.
V. ROLES OF THE REVIEWING BOARDS
The purpose of this section of the memorandum is to clarify the responsibilities of
the Planning & Environmental Commission, Town Council, and Staff on the
master plan amendment application submitted on behalf of Vail Resorts
Development Company for the North Day Lot.
Text Amendment to 4he Lionshead Redevelopment Master Plan
Planning and Environmental Commission:
, Action: The Planning and Environmental Commission is advisory to the
Town Council. The Planning and Environmental Commission shall review the
proposal and make a recommendation to the Town Council on the
consistency of the proposed amendment with applicable review criteria and
the policies, goals and objectives outlined in the Lionshead Redevelopment
Master Plan and other applicable master plan documents.
Design Review Board:
Action: The Design Review Board has no review authority on Lionshead
Redevelopment Master Plan amendments.
3
Staff.-
The staff is responsible for ensuring that all submittal requirements are
provided. The staff advises the applicant as to consistency of the proposed
amendment with applicable review criteria and the policies, goals and
objectives outlined in the Lionshead Redevelopment Master Plan and other
applicable master plan documents. Staff provides a staff memo containing
background on the property and provides a staff evaluation of the project with
. respect to the required criteria and findings, and a recommendation on
approval, approval with conditions, or denial. Staff also facilitates the review
process.
Town Council:
Action: The Town Council is responsible for final approval/denial of a
Lionshead Redevelopment Master Plan amendment. The Town Council shall
review and approve the proposal based on the consistency of the proposed
amendment with applicable review criteria and the policies, goals and
objectives outlined in the Lionshead Redevelopment Master Plan and other
applicable master plan documents. ,
VI. APPLICABLE DOCUMENTS
Staff has provided portions of the Vail Town Code and several master plans
which are relevant to the proposed topics for the review of the proposed
redevelopment proposal.
Zoninq Requlations (in part)
Lionshead Mixed Use - 1 Zone District (in part)
12-7H-1: PURPOSE:
The Lionshead Mixed Use-1 zone district is intended to provide sites for a
mixture of multiple-family dwellings, lodges, hotels, fractional fee clubs, time
shares, lodge dwelling units, restaurants, offices, skier services, and commercial
establishments in a clustered, unified development. Lionshead Mixed Use 1 zone
district, in accordance with the Lronshead Redevelopment Master Plan, is
intended to ensure adequate light, air, open space and other amenities
appropriate to the permitted types of buildings and uses and to maintain the
desirable qualities of the District by establishing appropriate site development
standards. This District is meant to encourage and provide incentives for
redevelopment in accordance with the Lionshead Redevelopment Master Plan. '
This Zone District was specifically developed to provide incentives for properties
to redevelop. The ultimate goal of these incentives is to create an economically
vibrant lodging, housing, and commercial core area. The incentives in this Zone
District include increases in allowable gross residential floor area, building height,
and density over the previously established zoning in the Lionshead
Redevelopment Master Plan study area. The primary goal of the incentives is to
create economic conditions favorable to inducing private redevelopment consistent with the Lionshead Redevelopment Master Plan. Additionally, the
incentives are created to help finance public off-site improvements adjacent to
redevelopment projects. With any development/redevelopment proposal taking
4
r
advantage of the incentives created herein, the following amenities will be
evaluated: streetscape improvements, pedestrian/bicycle access, public plaza
redevelopment, public art, roadway improvements, and similar improvements.
Lionshead Redeveloqment Master Plan (in part)
Chapter 2, Introduction
2.1 Purpose of the Master Pian (in part)
"This master plan was initiated by the Town of Vail to encourage
redevelopment and new development initiatives in the Lionshead
study area. Both public and private interests have recognized that
Lionshead today lacks the economic vitality of Vail and fails to
offer a world c/ass resort experience. Lionshead's economic
potential has been inhibifed by a number of recurrent themes:
o Lack of growth in accommodation units ("hot beds');
* Poor retail quality;
o Deterioration of existing buildings;
0 Uninteresting and disconnected pedestrian environment;
* Mediocre architectural character; and the
o Absence of incentives for redevelopment.
This master plan is a comprehensive guide for property owners
proposing to undertake development or redevelopment of their
properties and the municipal officials responsible for planning
public improvements. The plan outlines the Town's objectives and
goals for the enhancement of Lionshead and proposes
recommendation, incentives, and requirements for redevelopmenf
and new development. "
2.2 Definition of a Master Plan A master plan is a guide, a flexible framework for future action. It .
articulates a community's fundamental land use policies,
principles, and goals in a broad and general way. It plans for the
future physical development or redevelopment of an area of the
community, including its functional and circulation systems and its
public facilities.
The land use policies in a master plan are generally implemented
through zoning ordinances. Existing zoning and land use codes
may be modified and new provisions enacted in order to conform
to the master plan and carry out the plan's objectives.
A masfer plan does not convey approval for particular
development proposa/s or concepts, nor can it be implemented in
a short time frame. After adoption of the Lionshead Master Plan,
every development proposal will have to go through the applicable
development review and approval process, with its attendant
public notices and public hearings. . A proposal's adherence to the
5
policies contained in the adopted master plan will be one of the
factors analyzed by sfaff, the Planning and Environmenfal
Commission (PEC), the Design Review Board (DRB), and the
Town Council (as applicable) in determinrng whether to approve or
disapprove the specific proposal.
Vail Land Use Plan
According to the Official Town of Vail Land Use Plan map, the applicanYs
proposed redevelopment site is located with the "Lionshead Redevelopment
Master Plan" land use category. Pursuant to the Plan, . the "Lionshead
Redevelopment Master Plan" land use category description,
"lncluded in this category are those properties which are identified as
being included in the Lionshead Redevelopment Master Plan boundaries.
Properties located within this land use category shall be encouraged to
. redevelop, per the Master Plan recommendations, as it has been found
that it is necessary in order for Vail to remain a competitive four-season
resort. Uses and activities for these areas are intended to encourage a
safe, convenient and an aesthetically-pleasing guest experience. The
range of uses and activities appropriate in the Lionshead Redevelopment
Master Plan (LRMP) land use category may include skier and resort
services, ski lifts, ski trails, base facilities, public restrooms, ticket sales,
clubs, public p/azas, open spaces, parking and loading/delivery
facilities/structures, public utilities, residential, lodges, accommodation
units, deed restricted employee housing, retail businesses, professional
and business offices, personal services, and restaurant uses. "
VII. SURROUNDING LAND USES AND ZONING
Land Use Zoninq
North: Right-of-Way N/A
South: Residential Lionshead Mixed Use 1 District
East: Residential Lionshead Mixed Use 1 District
West: Residential Lionshead Mixed use 1 District
An aerial vicinity map has been attached for reference (attachment B)
VIII. CRITERIA FOR REVIEW
Section 2.8 of the Lionshead Redevelopment Master Plan establishes the
authority for amendments to the master plan. Pursuant to Section 2.8,
"Future amendments to this master plan must be approved by resolution
or motion by the Town Council following a formal recommendation by the
Planning and Environmental Commission. "
Upon consideration of an amendment to the Lionshead Redevelopment Master
Plan, staff recommends that the Commission uses the following criteria to
evaluate the amendment proposal:
6
r
1. Hovv have conditions changed since the plan was adopted? Staff has reviewed the applicable elements of the Lionshead Redevelopment
Master Plan to determine how conditions may have changed within the
Lionshead Study Area that would warrant an amendment to the master plan
to allow for a future development site to be created on the North Day Lot and the elimination of public loading and delivery from the site. In determining
how conditions may have changed, and to what extent any changes may
have occurred, staff believes it is important to first understand the goals,
objectives and policies of the Lionshead Master Plan and to apply these
factors to review of the proposed amendment.
Through the adoption of the master plan six fundamental design objectives
were set that relate to the entire Lionshead study area. The six design
objectives include:
o The pedestrian environment,
o Connections to the natural environment,
o Vehicular circulation,
o Transit,
o Service and delivery, and
o Parking
According to Section 1.2 Master Plan Framework, Transit,
"The master plan considers that an efficient and flexib/e public transit
system serving fhe entire Lionsead study area, including potential new
development in the west end district, is essential to its [Lionshead]
future. "
Pursuant to Subsection 1.3.5, Transit, Recommended Actions, the master plan
recommends the following actions be taken within Lionshead regarding public
transit,
o Create a transpor4ation center on the North Day Lot to accommodate
local anc9 regional transit, local shuttles, and charter buses.
o Remove the existing Concert Hall Plaza bus drop-off.
o Ftelocate the existing Lionshead Place regional bus stop to the
fVor4h Day Lot.
o Improve the now difficult left run from East Lionshead Circle onto the
South Frontage Road.
o Connect future development in West Lionshead to the Town of Vail in-
town transit route.
o Investigate alternative clean transit technologies.
o Investigate potential intermodal connections to future non-vehicular
regional transit systems.
7
11
NvEST LIC3NSHEAD CIRCLfl
,l ~ i..,,, f---
ML ? , ~ . ~ . : .y„~,. '-ti'` t'.y +~i +y y' ' V
L_._.,~ ; ~ t~.~..,~~ ..l. ~ ~ ~ y i i }F-
W ~...4r ' .1~..~L~~{ ( , ~ , ~ _ . '1.~---~-_~.•-..-~'~ ~ _ 1 .A~.b.'.
JJ ' , ' ,y . i
~ tE y?
, .
, ~ ~ ~ . y t_~--•,.."""'"`'r~ \
M
( 4 : . ~ ~ •i ~
_._.__._._lr~ 4 -'..._'--~,~j- ~ ~~j
.
. .
; . ,
4 7
.
~l . ~ °--t~-~.., v ~ • t y~~ ~ AW "
~----5 'i _ ? i ' ~ ~ 1 ~
~ ~Tu~~' . ~
1~ a
. . . . "."r^` ~
: . ~ . . .
. .
....c • :y:s L1.,-
y;Hy,`i.-\tia+`~~y
' LAND'vtA.RJi
' WESTtiV1ND
VAN1'AGE PONT
EAST LIONSfiF.AJ) CtRCLE
Figure d-& - Polential Transfr Point Parall0t rn Srzurh Frpnfage Roud
g
~
N{lRTH I.TOTi5Fi :AD PF.LE.STRIA7d f'OkRIDOR
YEUESORT"'Ft7RF
TRANSPL{tTA,7ft}N' CE*7'i'ER ARRTNFAL FAGRLiTY
LCJGAJ-'1AlEGB Q NAI. 53iL.~'TLRS
LOCp:LR:EGIOr'AL. 3'R,A7ti SIT
AND CtiA:F'TFR, 6t7SES
LAND3vfARfC TO'U11NI-IO}.iFS
.
- , ~
. .
~
. ~.~t
. . . . .
. , . .
LANMLkRK - a ~
.
-
. .
: ~ . _ _
~1
r r:
, .
,
. ~ _
. . ! . }
_ .,..;e
v
~ t . . . . . I
p ~4
3 . y
~
: ~ .
~ -
- ~ -
T~
~ t }
. ,
.
~
. .
,
~ ~ r...i _ v ~ r r. ' ~ ~ .
.
u ~
s q . ,
df
~4
~Aw-`
i s - ~ ~ _ • ' ~
3 A. ._.r^ ~J 4 ~1 . •
BRWjE
TR rihi.iT ~rEHICLa"LAR. CTFlC(JT.tLI"IC7~V
A(;C;ESSS'CO WC,OW.'.s'TRUi.~"URE. SERVFCE
rilv"~? DE,LI4°F.:R.Y, F.kCILFCY
a[€CRT TERM SKIEFt 13ItCiP-QFFF t1REA
_ 1.,,41YDSCAPESC.S'.~rLNfNG TO4Ti'.,?LR1a5WFSW%Nb G4NDrJ7+4WUNIS
figu,re 5-13 -£lrogtcs¢d ,?V,frth Zkiy i,rx: Tram-ir C.ewer
9
In accordance with 5ubsection 2.3.5, Improved Infrastructure, Policy Objectives,
the following policy objective is stated in the master plan,
"The infrastructure of Lionshead (streets, walkways, fransportation
systems, parking, utilities, loading and delivery systems, snow removal
and storage capacity) and its public and private services must be
upgraded to supporf redevelopment and revitalization efforts and to
meet the service expectations of our guests and residents."
Pursuant to Chapter 3, Existing Conditions Assessment and Problem
Identification,
"The initial task in fhe Lionshead master planning process was fo conduct
a thorough assessment of existing physrcal and regulatory conditions in
the study area. The goa/ of this assessment was to identify the problems,
opportunities, and constraints that the master plan recommendations
must recognize and address.
Furthermore, Subsection 3.8.3, Transit, of the master plan states,
"The only portion of the in-toirvn shuttle route where buses must bypass
the pedestrian environment and return to the South Frontage Road is in
the core area between the East Lionshead transit sfop and Concert Hall
Plaza. This interruption in the dedicated shuttle circuit forces buses to
make several left turns to get on and off the frontage road, frequently
causing delays in the transit schedule. To resolve the problem, the
planning team explored the concept of punching an internal transit route
through the pedestrian core or reserving a corridor for future transit
needs. Both of these ideas met with extreme resistance from residenfs
and business owners alike. A/though there may be no physical
solution to tMis problem, the issue of how to connect the east half of
Lionshead to the wesf half must be considered a priority in all future
trantportation and transit planning for the Town of Vail.
Chapter 4, Master Plan Recommendations - Overall Study Area, of the master
plan states,
"This section of the master plan addresses issues that affect Lionshead
as a whole. These issues, and recommendations to address ther?t,
should be considered in all planning and policy decisions as
Lionshead develops.
To that end, the following sections and subsections of the master plan provide
direction for consideration in all pianning and policy decisions,
4.5 Public Transportation
An efficient transit system is crifical to the character and environmental
qualify of any pedestrian-oriented resort. Goa/s identified by the master plan
regarding transit include:
10
4.5.1 Connection to West Lionshead
West Lionshead consists of the West Day Lot, the Vail Associates service
center, the sanitation plant, the Holy Cross lot, the former gas stafion site,
the Varl Professional Building,. and Cascade Crossing. Because it is an
area of potentially significant growth, it is important that it be fully
integrated into the Town of Vail transit system. The West Lionshead
properties are at the outside edge of the accepfable wralking
distance to the ski yard (1200 feet). With a mixed use development in
the area which integrates a ski portal, retail space, office space and
residential development, transit service to this area and interconnections
to other portals will be critical to develop in the future. In addition, fhe
update of the Vail Transportation Master Plan shall provide direction on
the ultimate location of a Lionshead Transit Facility along with needed
interconnections between ski portals, regional transit stops, and other
transportation modes. The addition of a ski lift in this area would make
this area more vrable to redevelopment as it would be within the
acceptable walking distance of a lift (1,200 feet).
4.5.2 Maximum Efficiency and Utilizatron
The following recommendations are made to enhance the efficiency and
functionality of the Lionshead transit connections in anticipafion of future
redevelopmenf in the area:
4.5.2.3 Create a IVew Stop at the North Day Lot
Transportation Center
A new Towrn of Vail transit stop at the proposed
transportation center on the north day lof will replace the
existing stop at Concert Hall Plaza. Likely to be on the
west Vail transit routes, this stop will coordinate with the
regional bus stop and deliver west Vail transit riders to
the newly created north Lionshead pedestrian portal.
4.5.3 Addressing Existing Problems
4.5.3.4 Concert Hail Plaza
It is recommended that the existing Concert Hall Plaza transit
stop be eliminated.
4.6.6 Creation of a iNew Transportation Hub on fhe iVorth Day Lot
A principal componenf of fhe Lionshead transportation and
circulation network is fhe creation of a fransportafion center on the
north day lot. This facility will remove transit and service vehicles
from other areas of Lionshead and create a major new entry point
into the Lior?shead pedesfrian core. This concept is fully discussed
in chapter five.
11
a
Chapter 5, Detailed Plan Recommendations of the master pian examines
individuai parcels and groups of parcels within the Lionshead Study Area. The
intent of the chapter, and the master plan as a whole, is to identify important
functional relationships and visual objectives within the district and to propose a .
framework for the long-term redevelopment of Lionshead. The master plan is not intended to limit or eliminate ideas relating to specific parcels; any
proposal consistent with this framework should be considered even if they
were not anticipated in this document. With that said, the master plan
identifies the following detailed recommendations for the use of the North Day
Lot.
5.9 North Day Lot
"The north day lot should be developed as a communify transportation
center fo consolidate skier drop-ofif, local and regional transit, /oca/ and
regional privafe shutfles, and charter bus drop-off and pick-up (see
figure 5-13). A below-grade service and delivery facility could be constructed
underneath the transit facility. By relocating these functions from their
existing locations to one easily accessibfe location, this would improve the
quality of vehicular and pedestrian circulation in Lionshead and create a
significant new pedestrian portal info the center of the Lionshead retail
mall. Based upon the results of the traffic study (see appendix A), the
conceptual program for this facility is as follows:
a. Skier drop-off.- Nine spaces are recommended at a minimum, but more
should be built if possible to accommodate other program elements.
b. Town of Vail transit: Two bus spaces are recommended to accommodate
the West Vail transit loop and the possibility for an eastbound in-town
shuttle stop.
c. Regional transit: One bus space is recommended
d. Charter buses: Three to four bus spaces are recommended.
e. Local and regional shuttles: Four shuttle van spaces are recommended at
a minimum.
A critical consideration in the planning and design of this facilify will be
its impact on the adjacent Landmark Tower and Townhomes and the
Westwind. Depicted in figure 5-13a, a linear building is recommended
at the southern edge . of the site to screen the lower levels of the
Landmark Tower from the transit cenfer. This facility could house a bus
shelter and waiting area, an information center, public restrooms, a small
food and beverage operation, and an elevator core to the pedestriari mall
level for ADA access needs. To the east, earthwork, landscaping, and/ or
other screening measures should be considered to buffer fhe Westwind. A
more comprehensive solution is to cover the facility with another level
or two of development - perhaps for offices or employee housing - or
with a roof. (Memorable European antecedents exist for grand, covered
transportation centers.) Specifically, fhe design of the transportation
center should address all impacts: visual, security, sound, and smell .
that may affect adjacent properties. Bofh the Westwind and the
Landmark should be closely involved in the transit center planning and
design process.
12
4
, Since fhe adoption of 2he Lionshead Master Redevelopmenf Plan, plarts
were developed to locate a Transit Center at fhe iVorth Day Lot.
Integrating the number of uses mentioned above and addressing the
neighborhood concerns regarding a transit center prompted the Town of Vail
to evaluate alternative locations for a transit center. Alternative locations
include:
~ West Lionshead
o Lionshead Parking Structure
o North Day Lot
In 2006, the Town of Vail initiated an update of the Vail Transportation
Master Plan. !n addifion, the Town initiated a development competition
for the Lionshead Parking Structure which would rnclude a transit facility.
It is recommended that the Transportation Master Plan update along with
the conclusion of the Lionshead Parking Structure RFP process provide direction on the ultimate location for a Lionshead Transit Facility. "
Based upon our review of the Lionshead Redevelopment Master Plan, staff does
not believe that conditions have changed in the Lionshead Study Area that
warrant an amendment to the Lionshead Redevelopment Master Plan, as
proposed by the applicant. Staff believes that an amendment to the master plan
which creates a future development site on the North Day Lot comprising nearly
25,000 square feet, or rough 52% of the North Day Lot land area,
o significantly compromises the fundamental design objectives of the plan,
o results in substantial conflicts with Recommended Actions of the plan,
o negatively impacts the policy objective of providing improyed
infrastructure within Lionshead,
o fails to positively address the Overall Master Plan Recommendations, and
o does not favorably implement the detailed plan recommends for future
development of the North Day Lot as prediously determined.
Further, staff does not beliede that the applicant has provided adequate evidence
of how conditions relating to the need for public transportation improvements
have changed that would warrant the creation of a future development site on the
North Day Lot. The amendment, as proposed, significantly compromises the
ability to implement the goals, objectives and policies of the master plan which
promote the construction of public transit improvements on the site yet still takes
into consideration the impact a transit facility will have on the adjacent Landmark
Tower and Townhomes and the Westwind. Specifically, the applicant has not
demonstrated how the creation of the future development site affords the
opportunity to address the all impacts visual, security, sound and smell that may
negatively affect adjacent properties. Staff believes that those impacts could be
more positively addressed by the applicant in the absence of the proposed future
development site and ensure that the future public transit improvements can be
designed to meet the service expectations of our guests and residents, as stated
in the master plan policy objectives.
Staff recommends that the applicant reconsiders the plans submitted to.the Town
of Vail in 2003 which provides for a public transit use on the site along with
employee housing and improvements aimed at mitigating the impacts of the
13
1
development on the adjacent uses. It is staff's belief that the concepts described
in the 2003 proposal are in keeping with the original goals, objectives and
policies of the Lionshead Redevelopment Master Plan.
Staff acknowledges that conditions have changed in the Lionshead Study Area
which warrants the elimination of the proposed public loading and delivery
improvements and support that particular amendment to the master plan. '
2. How is the plan in error?
The Town staff has reviewed the Lionshead Redevelopment Master Plan and
believes that, while certain amendments to the master plan maybe necessary to
more accurately reflect certain changes and developments that have occurred
throughout the Lionshead Study Area since its adoption, the master plan is not in
error as it relates to the North Day Lot. Instead, staff believes that the master
plan remains both relevant and applicable to the general needs of the Lionshead
area as originally intended when it was adopted. For instance, the plan was not
in error when it states that,
"An etficient transit system is critical to the character and
environmental quality of any pedestrian-orienfed resort."
And, "An efficient and flexible public transit system serving the entire
Lionsead study area, including potential new development in the west
end district, is essential to its [Lionshead] fufure. "
And lastly,
"A principal component of the Lionshead transportation and
circulation network is the creation of a transportation center on the
north day lot. This facilify will remove transit and service vehicles
from other areas of Lionshead and create amajor new entry point
info the Lionshead pedestrian core. "
3. How would an addition, deletion, or change to the plan be in concert
with the plan in general?
As previously stated, it may be possible for a deletion or change to the plan to be
made that can be in concert to the master plan in general. For example, in 2003,
in response to the proposed demolition of the Sun Bird Lodge to facilitate the
redevelopment of the Core Site with the construction of the Arrabelle at Vail
Square Hotel, Vail Resorts Development Company provide the Town of Vail
Community Development Department with a set of proposed plans for the
development of a public transit facility, employee housing and offices on the
North Day Lot. The proposal utilizes the entire ground level of the North Day Lot
for public transit improvements and screening/buffering the improvements from
the adjacent uses. While more review and analysis of the proposal is required,
the concepts suggested in the proposal are far more in keeping with the goals,
objectives and policies of the master plan.
14
e
i
In this case, staff acknowledges and agrees that a deletion to the master plan of
the public loading and delivery improvements could be warranted as alternate
methods for addressing the loading and delivery needs in the Lionshead Study
Area have been evaluated and are presently being implemented.
IX. STAFF RECOMMENDATIOiV
The Community Development Department recommends that the Town of Vail
Planning and Environmental Commission forwards a recommendation of denial
for a proposed text amendment to the Lionshead Redevelopment Master Plan,
pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead
Redevelopment Master Plan, to amend those elements of the Master Plan
referencing the North Day Lot recommendations and requirements, to facilitate
the development of the site with a 120 bed employee housing project, a public
transportation center, and future development site, located at 600 West
Lionshead Circle.
Staff recommendation for denial is based upon a review of the evidence and
testimony presented and the review of the criteria outlined in Section VIII of this
memorandum. Specifically, staff finds that the applicant has failed to
demonstrate how conditions have changed to the public transportation needs
within the Lionshead Study Area that warrant an amendment to the master plan
creating a future development site on the North Day Lot.
Should the Planning and Environmental Commission choose to forward a
recommendation of denial to the Vail Town Council, staff recommends that the
Commission makes the following findings,
"Upon review of the application for an amendment to the Lionshead
Redevelopment Master Plan, the Town of Vail Planning & Environmental
Commission finds that conditions in the Lionshead Study area have not
changed with regard to the need for public transportation improvements on
the North Day Lot since the adoption of the master plan which warrant fhe
proposed amendment, that the plan is not in error with regards to the
detailed plan recommendations for the North Day Lot, and that the
proposed additions, deletions, or changes as proposed by the applicant
are not in concert with the plan in general. Furthermore, the Commission
finds that the master plan, as adopted, adequately addresses the
proposed future uses of the North Day Lot as documented throughout the
master plan."
X. ATTACHMEfiITS
Attachment A-"North Dav Lot, Amendments to the Lionshead
Redevelopment 1Vlaster Plan", dated February 21, 2008
Attachment B- aerial vicinity map
15
North Day Lot
Amendment5to the Lion5head
Reclevelopment Ma5ter Plan
~
~
~
,
.
- o.
s;
~
February 2 1, 2008
VAILRESORTS
Ii ;yAC';R :..I N :~ly Y R FSICI i~' F S
Maarleito Planning Groap
Attachment A
I. Introduction
This application is submitted on behalf of Vaif Resorts Development Company to clarify
statements within the Lionshead Redevelopment Master Pfan (Lt1RMP). These
amendments were developed in conjunction with the Town of Vail staff in order to
address site development activities through the development review process for the
North Day Lot in an efficient and comprehensive manner.
The LFIRMP was adopted by the Town Council in 1998 after several years in the review
and development process. Many of the issues and direction found in the plan were
based upon planning and information available at that time. Now ten years later and
following the redevelopment of numerous parcels and new ideas about uses for other
sites within Lionshead, some of the direction in the original plan requires ciarification and
modification to provide direction to the applicant and decision-making bodies.
In the following sections are propo5ed text modifications and support analysis for the
changes being proposed.
2. Proposed Amenclments by Chapter of LhRMP
In this section the applicant has identified specific provisions that we believe warrant
clarification or changes. The proposed revisions are in an underline and
format. We provide an applicant analysis at the end of each section bein9 amended.
Chapter I - Executwe Summary
Applicant Proposed Amendment:
1.3.5 Transit
• Create dispersed transportation centers in Lionshead en t"° aa-*h a^y to
accommodate local and regional transit, local shuttles, skier drop off, and charter
buses. Locations for these facilities may include the North Day Lot, the Lionshead
Parking Structure, and West Lionshead (aka EverVail).
• Relocate the existing Lionshead Place regional bus stop to ihe North Day Lot,
Lionshead ParkinQ Structure, or West Lionshead area.
Applicant Analysis:
The Ll IRMP was rcvrsed in 2007 to include language that directed the
transportation uses to the Lionshead Parking Structure and also referenced West
Lionshead as a location for certaln transportation uses. This section should also
reflect the exlstmg direction contained in Chapters 4 and 5 of the plan.
North Day Lot 1
Lionshead Redevelopment Master Plan Amendments
Applicant Proposed Amendment:
1.3.6 Service and Delivery
• Create a central service and delivery facility in conjunction with the proposed transit
facility on the North Day Lot LA central service and loadin facility was developed
bv Vail Resorts within the Arrabelle project (core site) thus eliminating the need for
an additional facility on the North Day Lot1.
Applicant Analysis:
As indicated above, a central loading and servrce facIkty has already been provrded
within Lionshead eliminating the need for this public facility on the lVorth Day Lot.
Chapter 3- Existing Conditions Assessment
Applicant Proposed Amendment:
3.9.4 Vail Associates Employee Parking
_ Vail Associates currently utilizes two large surface parking lots within the study area for its
employee parking needs. The North Day Lot (see figure 3-15), with a capacity of approximately
105 cars, is located behind the Landmark tower and is the site proposed for a transportation
facility, employee housing, and other uses contemplated under the zonin on the propertv (LMU-
D_eentff . The west day lot, located just west of the Marriott parking structure, has an
approximate capacity of 160 cars and represents a significant development opporlunity. Parking
displaced by redevelopment of these sites must be replaced within the Lionshead study area to
satisfy the ground rule requiring no net loss of parking. The displaced parking will be provided in
West Lionshead within a parking structure included as part of the EverVail project.
Applicant Analysis:
This amendment is added to simply clarify Vail Resorts intended solution to "no net
loss of parking. "
Chapter 4- Master Pian Recommendations - Overall Study Area
Applicant Proposed Amendment: .
4.5.2.1 Relocate the Regional Transit Stop
It is recommended that the Lionshead regional transit stop, cunently located at
the Lionshead Place cul-de-sac, be relocated to the proposed North Day Lot
, , the Lionshead parking structure, and West Lionshead. This
will provide a Lionshead connection between the regional transit system and the
Town of Vail transit system. In addition, visitors and employees coming to
Lionshead by regional bus will arrive at a defined portal instead of the current
"back door" on Lionshead Place. Finally, this will remove the large regional
North Day Lot 2
Lionshead Redevelopment Masfer P/an Amendments
buses from West Lionshead Circle and Lionshead Place: It may be possible to
locate elements of a regional transit stop in the West Lionshead area in
conjunction with a new ski lift and parking facility. However, given its location
on the periphery of Lionshead, this area may not be the most viable location for a
regional transit stop. Notwithstanding the above, facilities for skier drop-off,
private shuttle vans and Town of Vail in-town buses should be included in the
design of the ski lift and parking facility. In 2006, the Town of Vail initiated an
update of the Vail Transportation Master Plan. In addition, the Town initiated a
development competition for the Lionshead Parking Structure redevelopment,
which would include a transit facility. It is anticipated that the Transportation
Master Plan update along with the conclusion of the Lionshead Parking Structure
redevelopment process will provide direction on the ultimate location for a
Lionshead Transit Facility and/or the type of transit facilities that may be
necessary in West Lionshead.
Applicant Analysis:
The LHRMP was revrsed in 2007 to include language that directed the
transportation rrses to the Lionshead Parking Structure and also referenced West
Lionshead as a location for certain transportation uses. This sentence is clarified
given the new language included at the end of the panagraph.
Applicant Proposed Amendment:
4.5.2.3 Create a New Stop at the North Day Lot Transportation Center
A new Town of Vail transit stop at the proposed dispersed transportation center
on the North Day Lot will replace the existing stop at Concert Hall Plaza. Likely
to be on the west Vail transit routes, this stop will coordinate with the regional
bus stop and deliver west Vail transit riders to the newly created north Lionshead
pedestrian portal.
Applicant Analysis:
The LlIRMP was revised in 2007 to Include language that directed the
transportation uses to the Lionshead Parking Structur,e and also referenced West
Lionshead as a locatlon for certam transportation uses. lf the transportation center
is not deve%ped on the north day lot, th15 sentence needs to be revrsed so that the
"bus stop" 15 accommodated even though a transportation"center might be located
elsewhere.
Applicant Proposed Amendment:
4.6.6 Creation of a New Transportation Hub on the North Day Lot
North Day Lot 3
Lionshead Redevelopment Master Plan Amendments
A principal component of the Lionshead transportation and circulation network is the
creation of dispersed transportation facilities e€#€~ in the Lionshead area en the-ne##
day--le~. This facility will remove transit and service vehicles from other areas of
Lionshead and create a major new entry point into the Lionshead pedestrian core. All or
portions of these dispersed transportation facilities may be located on the North Day Lot,
. the Lionshead parkingstructure, or in West Lionshead. This concept is fully discussed in
chapter five.
Applicant Analysis:
The LHRMP was revised in 2007 to Include language that directed the
transportatlon uses to the Lionshead Parking Structure and also referenced West
Lionshead as a location for certain transportation uses. The North Day Lot, a
priuately held parcel of land, cannot reasonably accommodate al1 of the
transportation uses originally envrsioned for this parcel glven its small size, location,
and configuration. Some uses wlll more reasonably need to be located in other
dispersed locations within Lionshead as identified by the LHRMP.
Applicant Proposed Amendment:
7 1~T~..-1, T.,.u, , T.. ~v+ T.-.,....;~ !'.,n cc..+..,-
4T'7~ rra~rc*n -aZrn-zraan. ccr
Tt.o 0,7 ..,,.+t, ,7.,., 1„r r.-.,.,s:r „ro,- .,f'f rs a-n oppe„-r,,,,;t., to e„s*pd
iafge sentfal ser-viseand Qeliver-y €ae-ility at the-saine time (see-figur-o-4-1Z2).e
f ,.:i;t, . „la bo b,,:l, , ,,do.. s*,-.,e,,,roa ,,.,rv;,,g ao,.U .,,,d . ,,ui,i s_ t,o
Lionshead -sei-°fFerght elevateii:s; and a-sepoice-tuniie1-T-ke ser-viee •,,.,..el
„la open the ...oao..+.-:.,., the ,,,,,th . ,.,ii „f +ho „ r : „sho.,a
Pe ~I ' i . Ibetween ge and the Landfftar-k Tewer, it is
os.:..,.,.oa «h,,« ,h:s f ,.;i:.., „ia s o.,v , el,,,,,o of a .,,.,taiy_1t
figur-e 4 13T
Applicant Analysis:
This section is proposed to be de%ted rn its entirety. The centrallzed loadmg and
delivery faality has already been deve%ped wlthin the Arrabel% (core 51te) project.
Therefore, there is no longer a need for the same functlon on the north day lot.
Along with de%tlng the text of this section, figure 4- l 3 on page 4-37 should also
be e%minated from the plan.
Applicant Proposed Amendment:
4.9.4 Potential Housing Sites
Following are specific sites that have been identified as suitable for locals and employee
housing (see Map W).
North Day Lot 4
Lionshead Redevelopment Master Plan Amendments
4.9.4.3 Vail Associates Service Yard Holy Cross Site, Vail Professional
Building, Cascade Crossing, North Day Lot, and the former gas
station site
All redevelopment in West Lionshead will need to conform to the Town's
housing policies and requirements. In order to create activity and vibrancy in
West Lionshead it is appropriate to include some dispersed employee housing
opportunities for permanent local residents in proposed developments in the area
consistent with these policies.
Perhaps the most promising locations to replace the Sunbird
affordable housing project and to conform to the Town's housing
policies and requirements for new employee housing generation in
Lionshead are the North Day Lot, Vail Associates service yard, and
Holy Cross site. However, housing is not the only use these three
properties will need to support. T'he North Day lot is considered to
be the preferred location for a significant housing project in
Lionshead to replace the Sunbird affordable housing project and
provide housing for new employee generation. The North Day Lot
may also need to accommodate a transit center on the ground level of
the development site. Additionally, it may be necessary to develop a
higher revenue-generating product on a portion of the Vail
Associates service yard, Holy Cross, Vail Professional Building, and
Cascade Crossing sites in order to defray the cost of road and
infrastructure improvements.
In planning the site, the following issues need to be considered.
While it is important that bualdings here be visuallv consistent with
the overall character of Lionshead, the desire to maximize the
housing potential mav make appropriate the following deviations
from standard development parameters [moved from paragraph
below]: , .
a. Densi
The site offers a unique opportunity to achieve significant density.
Seeon~, It is recommended that the standards for density (units per
acre) be increased at this location to allow for a greater number of
employee housing units and live beds. While it is important that
buildings here be visually consistent with the overall character of
Lionshead, the desire to maximize the housing potential may make
appropriate the following deviations from standard development
parameters.
b. Buildin Height for Employee Housing
F44-, It may be appropriate to allow for a greater overall building
height than is otherwise allowed under the Lionshead Architectural
Design Guidelines. Any increase in building height will need to be
reviewed on a case by case basis by the Town of Vail, and any
eventual building height will still need to be visually appropriate for
this location.
c. Parking
North Day Lot 5
Lionshead Redevelopment Master Plan Amendments
Thir-d, It may be appropriate to reduce the parking requirements for
employee housing at this location given the sites proximity to
. transportation facilities, jobs, and pedestrian routes. In consideration
for reducing employee parking for the housingprovided on this site,
. parking for other employees of the owner provided on this site
should be considered. Excess parking may be used to satis , the no
net loss of parking policy or for future Qarking requirements of other
development on the property (i.e., future lives beds).
d. Site Coverage and Landscape Area and Setbacks
Consideration should also be given to increasing site coverage and
reducing 'setbacks and landscape area in order to maximize the
amount of employee housing on the site and/or due to impacts
associated with the development of a public transportation facilitv on
the properiy. With any deviation to development standards
prescribed in the master plan and zoning regulations, consideration
of impacts should be afforded to the neighboring residential uses to
the North Day Lot. Any design with such deviations will need to be
sensitive to creating good designs with mitigation measures such as
heated sidewalks and well planned landscape materials. Additionally
due to impacts from the Town's dispersed transportation center on
nei h~ boring residential uses, mitigation measures should be provided
to buffer and screen residential uses.
e. Encroachments on Town Land
The Town of Vail owns a small parcel of land on the north side of
the north day lot which accommodates the pedestrian bridge over the
interstate highwav. This land was dedicated to the Town by Vail
Associates in 1976. In order to allow for more efficient lavout and
development of employee housing on the site and/or the dispersed
transportation facility, the Town should eive consideration to
allowinQ development of employee housing and/or transportation
uses on this parcel of land as part of the development of the north
dav lot•
Applicant Analysis:
This site has speclal c1rcum5tance5 not generally applied to other properties in
Lionshead due to the imposition of a public transportation facility. Due to this
recommendation of the master plan and the desire to maximize employee housing
uses within Lionshead area, special relief from deve%ment standards should be
afforded to the property owner to help mitig,~Ite the impacts of having a significant
public facility on priuate land. This amendment helps provide c%ar policy dlrectlon to
the Planning and Envrronmental Commi551on, the Town staff, and the applicant.
North Day Lot 6
Lionshead Redevelopment Master Plan Amendments
Applicant Proposed Amendment:Figure 4-12 - Delete this figure found on page 4-35 as it is duplicaNve of figure 5-13 found
on page 5-26
Figure 4-13 - Delete this figure found on page 4-37
Chapter 5- Detailed Plan Recommendations
Applicant Proposed Amendment:
5.1 Lionshead Tourist Information Center
The Lionshead Tourist Information Center is currently located just west of the entry to
the Lionshead parking structure and is accessed directly off the frontage road. If the
entrance to the Lionshead parking structure is relocated as shown in figure 5-1 this
existing facility will need to be relocated. Potential locations for the center include the
Future Vail Civic Center, the parking structure, and West Lionshead'h°'`TeF'h T`a.. TO•
«_.,.,s:* ,,.o.-
Applicant Analysis:
Glven all of the actlvrties proposed for the north day lot it 15 more appropriate to
conslder other locations for a tourlsts office. West Lionshead is perhaps a more
logical location since it is on the western approach to Llonshead.
Applicant Proposed Amendment:
5.8.3 Pedestrian Connections Through the Core Site
There is a critical north-south pedestrian connection between the ski yard and the
proposed *r^~sief transportation and skier drop-off uses on the north day lot.
This connection will require at least one north-south penetration through the Vail
Associates core site, and there is an opportunity to create a second one, as shown
in figure 5-9. The east-west pedestrian corridor originating at the east Lionshead
pedestrian portal should also be extended into the Vail Associates core site,
connecting with the north-south corridors. These connections should be part of
. the "primary retail mall" (see site design guidelines, chapter 6) to reinforce the
village character of the core. It is not necessary that flanking architectural forms
be completely separated in order to define pedestrian comdors. Instead,
opportunities to create significant architectural portals are encouraged to
highlight the transition from one public space into another.
Applicant Analysis:
North Day Lot 7
Lionshead Redevelopment Master Plan Amendments
This section is proposed to be modified so that it is not assumed that the
transportation facikty is rrecessanly deve%ped on the north day lot but that some
transportation uses are still planned and likely to be deve%ped there.
Applicant Proposed Amendment:
5.9 North Day Lot
While the North Dav Lot is a privatelv own parcel of land, consideration should be iven
bv the owner and the Town to includin tg ransportation related uses on a portion of the
ground floor. Ideally the uses to be considered for the site should include
i„* sh,,,,u bo ao..oi,,..oa ,;:t„ ....,,,s,.,,,,.,.:,,,, ,.o,,.o,- .o ei;d.,.o skier drop-
off, local and regional transit, local and regional private shuttles, and charter bus drop-off
and pick-up (see figure 5-13). nbelo,:-h~ad° sen,iee ia a°':,.°ry fae:':*y ^ „'a
ii°'f,e*°a na°m°^*h *h° *F^f°:* f^:';t. By relocating these functions from their
existing locations to ene easily accessible locations, this would improve the quality of
vehicular and pedestrian circulation in Lionshead and create a significant new pedestrian
portal into the center of the Lionshead retail mall. Based upon the results of the traffic
study (see appendix A), the dispersed transportation facilities need to include: Eefleeplida-l
a. Skier drop-off: Nine spaces are recommended at a minimum, but more
sbould be built if possible to accommodate other program elements.
b. Town of Vail transit: Two bus spaces are recommended to accommodate the
West Vail transit loop and the possibility for an eastbound in-town shuttle
stop.
c. Regional transit: One bus space is recommended
d. Charter buses: Three to four bus spaces are recommended.
e. Local and regional shuttles: Four shuttle van spaces are recommended at a
minimum.
It should be noted that the North Day Lot is a small parcel of land and that the location
and shape of this parcel mav not allow for all of the uses identified above without having
significant implications to traffic circulation pattems and the owners ability to develop
the site with a quality development as allowed under zoning for the property (the site is
considered one development site for the purposes of zoning). There needs to be a balance
between the development goals for the propertv and the impact of public uses on those
goals. In order to meet the obliQations of agreements re arding the Arrabelle project
(core site), at a minimum skier drop off must occur on this site. As discussed below, the
Lionshead parking structure and West Lionshead also provide opportunities for some of
the transportation functions identified above.
Given the imgacts of a public transportation use and to maximize the opportunities for
emplovee housing on the propertv, development standards such as site coverage,
landscape area, setbacks, and building height may be adjusted to afford more flexibilitv
to the property owner (see section 4.9.4.3) and approved by the Planniniz and
Environmental Commission.
North Day Lot 8
Lionshead Redevelopment Master Plan Amendments
In order to create more efficiency with the site development and to mitigate for the
presence of a public transportation facility on private property, the Town mav allow for
encroachment of uses on the parcel of land owned by the Town on the north side of the
north day lot This encroachment may also help to miti at~ e impacts to adiacent
properties to the south bv maintaining adequate setbacks. There mav be a need to move
or enhance the pedestrian bridge abutment and access as part of the transportation
facili .
A critical consideration in the planning and design of this facility will be its impact on the
adjacent Landmark Tower and Townhomes and the Westwind._Depicted in figure 5-13a,
a linear building, screen, and/or landscape buffer is recommended at the southern edge of
the site to screen the lower levels of the Landmark prope rties Tewe~ from the
transportation facilitv *-^r°~~eente . If necessary to provide adequate buffering a wall or
fence in excess of 6' could be considered. This screen fiacility could house a bus shelter
and waiting area, an information center, public restrooms, a small food and beverage
operation, and an elevator core to the pedestrian mall level for ADA access needs. To the
east, earthwork, landscaping, and/ or other screening measures should be considered to
buffer the Westwind.
The dispersed transportation facility would be covered by emplovee housinp, or other uses
contemplated by the Lionshead Mixed Use Zoning -1 and any exemptions/deviations
°..e..s.. _ .,o_u'.:,,.. . *_o th° ~ _:_:*w__h
discussed herein. ^ _.,==r= -fner-e ~
icvcrvx cwo oi-acacioprrrcnt pcrhaps z6r- 6ffiE°cS @r cmpl6ye8 h61i6in"' or- "+h "f
fTR L.1 ~ ?e e.7o..t~ o ~.7 r.- ro- - ~ 1
lm- ~......Y~.~.. o---,,-"~ --'--e--- -----~r-..----,-r.,+: i
Specifically, the design of the transportation center. should address all impacts: visual,
security, sound, and smell that may affect adjacent properties. Both the Westwind and
the Landmark should be closely involved in the transit center planning and design
process.
Since the adoption of the Lionshead Master Redevelopment Plan, plans were developed
to locate a Transit Center at the North Day Lot. Integrating the number of uses
mentioned above and addressing the neighborhood concems regarding a transit center
prompted the Town of Vail to evaluate alternative locations for a transit center.
Altemative locations include:
• West Lionshead
• Lionshead Parking Structure
• North Day Lot
In 2006, the Town of Vail initiated an update of the Vail Transportation Master Plan. In
addition, the Town initiated a development competition for the Lionshead Parking
Structure which would include a transit facility. It is recommended that the
Transportation Master Plan update along with the conclusion of the Lionshead Parking
Structure RFP process provide direction on the ultimate location for a Lionshead Transit
Facility.
North Day Lot 9
Lionshead Redevelopment Master Plan Amendments
Applicant Analysis:
The Lf1RMP was revised in 2007 to include language that directed the
transportation uses to the Lionshead Parking Structure and also referenced West
Lionshead as a location for certain transportation uses. This amendment is necessary
to clarify some of the 15sue5 and problems assoclated with the North Day Lot. The
master plan is a conceptual document and the number of transportation uses
indicated for this site dld not appropriately consider the impacts to the site, the
arculation implications to the adjacent roadways, and the other needs for
deve%pment of the property and the desire for the Town to have dispersed
transportation facrlities. The proposed amendment also recognizes the physical
needs for a transportation facility on the property and Its impact to typrcal
deve%pment standards. Unlike most properties in Lionshead, the need to
accommodate a significant public facility places a special burden on this property.
Applicant Proposed Amendment:
Figure 5-13 - Amend this figure on page 5-26 to renect the current proposec? development
opportunities for the North Day Lot as shown below:
CC}NCEPTtJAL SITE DEVElC1PmEv i 8 CtkC;JLATIC>N QPTIC>PJ
R:~:~t.sv!rttx. LqNW.'kAHK
UNOMARK 1{SWNNf,3htE5
~
irouu~hP
~ic nnrng
[sHaaetn
A n.awu ~„fa
VJ
Q ~ Q w cw:.uwan
I+Oreu
CONOUttqr7UM ~
a a! Bu404nG
v ~
~~s ~ ~ . - ......a,
~ r~~~~`'~yI' r_ Y..-~ ttff[Ritl![ttWARM1
r~Y- ~ MWfP.
' ::ON::F.PTIJAI. SiTF pF.VEtC7p,'vtEtvT & rlRCl11A.Ttc,td C}RTI(:)N
!e?:..+,:W>o!"x Ue;tilAlbR4
~ ~.AAKTR.YRriOME5 ~J 1
O \ G CA4f"CYEE y~~ f
/tGU51tFGF84Y[ lr ~lr r ~
jT~14t7fA7 ~cvacnx.v
ew~Z~
- 'k~' kP'F~~~ dH "~•'~-w'p5'Y ~
~
_ e
~1Q~ wo~u~
Co200M.4iAtM r
;
L3 {,.`{j'~) I
~F • ~ ~O' ~Y ' u..e'$ 0
_ - m•wu
North Day Lot 10
Lionshead Redevelopment Masfer Plan Amendments
3. Amendment Authority
The authority to amend the Lf1RMP is contained within Section 2.8 of the plan. It
states:
2.8 Adoption and Amendment of the Master Plan
The Lionshead Master Plan was adopted by resolution No. 14, Series of 1998, on
December 15`h, 1998, by the Vail Town Council following a recommendation to approve
by the Planning and Environmental Commission. Future amendments to this master plan
must be approved by resolution or motion by the Town Council following a formal
recommendation by the Plannirig and Environmental Commission. Implementation
activities and ordinances will be approved in accordance with the Town of Vail
Municipal Code. '
4. Review Criteria
The Lionshead Redevelopment Master Plan nor the Town Code contain any codified
review criteria for master-plan amendments. However, the Town has used the following
criteria in the past. We have also utilized the criteria historically used by staff.
A. 11ow have conditions changed since the plan was adopted?
Applicant Analysis:
The Lionshead Redeve%pment Master Plan was origlnally adopted in
l 998. lt is now almost l O year3 since the original adoption and the Town
has experience 51gnlficant change throughout the Town in the form of
redeve%pment. Additionally the Town's knowledge of circulation and
transportation has also improved with the revrsions to the Town's
Transportation Master Plan. Much of the planning and study of the
transportation facilities within the Town occurred after the adoption of the
LHRMP. Therefore, conditions have changed with respect to
under5tandmg the needs for transit and other facilities throughout the T.own. These proposed amendments help maintam the master plan as
current and re%vant as conditions change and new information is aixailable.
B. 11ow is the plan in error?
Applicant Analysis:
The Lionshead Redeve%pment Master Plan is in erl-or only in that it does
reflect the current under5tanding of the arculation and transportation
needs of the Town. As redeve%pment has occurred within the Town so
have the needs for transportation facilities. The Town now recognizes the
need to address transportation facilities in a di5per5ed fashion. The plan,
North Day Lot l 1.
Lionshead Redevelopment Master Plan Amendments
whilejust a recommending document, should be amended to ref/ect the
current reality of the transportation system within I/ail. The proposed
amendments help to resolve any errors that may currently be contained in
the document with respect to the lVorth Day Lot.
C. 11ow would an addition, deletion, or change to the plan be in concert with
the plan in general?
Appllcant Analysis:
The proposed changes, additions and de%tions bring the Lionshead
Redeve%pment Master Plan up to date wlth the current knowledge and
understanding of the transportation needs within the Town and the desire
for a dispersed system. The proposed changes provide c%ardlrection to
the staff and Town officials as well as the owner of the North Day Lot. The
propose changes are In concert wlth the plan in general.
North Day Lot 12
Lionshead Redevelopment Masfer Plan Amendmenfs
. _ y :.i~ t 7
!
a~
7~ o
a %
e~~~
j , a ly ' ~ ~1 >
4Lot
71.
LbT
-a; x . i. 1
~ ~.r sa~ ~r r~~ ,s Crya,~.: i,l r
~~'5•j Ii ra, „Y-. . ;,i,a7 A- ' i l r,n ~~kyj iv -~a ~t } -FL
D
~r~i
~.T-4~7 ~4Y4 ~€t. i 7 F 4 1
?s~.,
il . - _ ~ , ~4 !4 I ~1 . ~~'Mi
~ + t t . { ~ ~z ~
d ~ , . ~ ' ~ : . t ~ . ~+h Y
:
.77
, ~ ~
~ :
•.f . ~ . ' . , - . . . . i , sr ' r- , .r y ~v . f y~ ,
1 A
Ap 2,~~-
_
1 1 r 1 F'
t. t' .
I . I l y. tit C,Z 3:
, Page 1 of 2
Warren Campbell - Letter from the President of Westwind at Vail - North Day Lot
From: "Jeff Jacobs"
To:
I)ate: 03/17/2008 10:59 AM
Subject: Letter from the President of Westwind at Vail - North Day Lot
CC: , "'Dominic Mauriello"' "Steve MacDonald"
March 17, 2008
RE: North Day Lot
Dear Ladies and Gentleman of the Vail Town Council,
The Westwind Condominium Association is very concerned about the plans to develop the North Day
Lot. There are several matters that I will address separately.
We are dismayed over your plans to place a transportation hub on the western part of this lot. In a recent
meeting with representatives from the Town of Vail, Mauriello Planning Group and Vail Resorts, we
learned that this hub is intended to accommodate local shuttles, regional buses like the ECO carriers,
vans and other vehicles. While it seems that there are plans to use hybrids for the in town shuttles, the
ECO buses will continue to be diesels. Moreover, the traffic volume will dramatically increase on both
Frontage Road and the North Day Lot.
We are naturally dissatisfied with the tremendous increase in pollution this facility will create to the
detriment of our condominiums. This transportation center will create a dramatic increase in noise from
the numerous heavy vehicles and ruin the air with the foul smelling exhaust that they belch out.
Moreover, the headlights from all these vehicles wili be shining into the windows of condominiums on
the west side of our building, creating a nuisance at all hours of the night. It was ironic to read in a
recent issue of the Vail Daily that the Town of Vail hopes to fund this center with incremental taxes
from rising property values. It can hardly be gainsaid, however, that placing this center on the North
Day Lot has the potential to lower property values in the Westwind and the other condominiums
surrounding the North Day Lot.
We are naturally pleased with the efforts and expense that Vail Resorts and the Town of Vail have
expended to place Lionshead on par with Vail Village as a world class resort. The contemplated
development, however, seems to undernune those very efforts. One should note that the transportation
center in Vail Village is in an isolated area on Frontage Rd. that has minimal, if any, impact on
surrounding dwellings or on the Village itself. The contemplated North Day Lot development will have
a deleterious effect on numerous condominiums that have been trying to improve themselves to be
consistent with the new community.
We understand that you will need to obtain a zoning variance to proceed with this development. As
good neighbors, we would like to avoid asserting formal objections to a zoning variance, but your
present plans make this approach impossible. There are numerous other locations where a transportation
file://C:\Documents and Settings\Administrator\Local Settings\Temp\XPgrpwise\47DE4F... 03/17/2008
. Page 2 of 2
hub could be placed to serve its purpose without causing the adverse impact of the present site. We urge
you to consider alternative locations. At a minimum, you should consider surrounding the
transportation hub with a wall or placing the entire hub under ground level to reduce its impact.
Many of the same problems that apply to the transportation hub also require your reconsideration of the
employee housing structure. While we appreciate the need for employee housing, it seems imprudent to
place a large employee housing building in the midst of an area that you are trying to turn into a world
class resort. It simply will not have the type of construction that will characterize the rest of the area and
will be a"sore thumb" greeting people who arrive in Lionshead. There are numerous, more appropriate
places for employee housing, either further west or even on the other side of the highway.
Finally, we note the positioning of a massive hotel on the most recent plans created by the Mauriello
group. Initially, Mauriello's group advised that this hotel was only a concept that Vail Resorts may or
may not develop several years down the road.. Unfortunately, in a more recent conversation, Mr.
Mauriello indicated that they were actually proceeding with more detailed plans for this structure. We
strenuously object to placing an eighty-four foot structure right next to the west side of our building.
We note that the latest plans do not even contain any visual corridors. In effect, as the building is now
conceived, the western half of our units will be looking at a huge wall. If Vail Resorts really plans to
proceed with this project, it needs some serious changes to decrease its impact on our building.
You should also consider the overall impact that these structures will have on the area. The density of
the buildings will create congestion on Frontage Rd. from Lionshead to Vail Village. The increase in
traffic will result in both safety and noise problems for the entire area. Accordingly, we urge you to
reconsider the density of the present proposals.
Thank you for your consideration.
Yours truly,
Robert A. Wainger
President
Westwind Board of Directors
waingerr@bellsouth.net
cc: Graham Frank / Vail Resorts Development Co.
Dominic Mauriello / Mauriello Planning Group
Greg Hall / Town of Vail
Warren Campbell / Town of Vail
Community Development Dept / Town of Vail
file://C:\Documents and Settings\Administrator\Loca1 Settings\Temp\XPgrpwise\47DE4F... 03/17/2008
CONCERNS, ISSUES AND REQUESTS
OF LANDMARK-VAIL CONDOMINIUM ASSOCIATION
REGARDING
PROPOSED DEVELOPMENT OF NORTH DAY LOT
BY VAIL RESORT DEVELOPMENT COMPANY
March 31, 2008
1. Landmark has not had sufficient time to evaluate the proposal. Landmark
officials met with TOV and VRDC officials for the fist time on February 8,
2008. Application submitted February 21, 2008.
2. Location and planning of bus station on NDL appears rushed and improperly
and unfairly being driven by employee housing requirements for Arrabelle.
Locating and planning of bus station on NDL needs to be done thoughtfully,
deliberately and carefully.
3. The Master Plan states: "A critical consideration in the planning and design
of.this [transportation] facility will be its impact on the adjacent Landmark
Tower and Townhomes and the Westwind." Section 5.9. It appears from the
proposal that little, if any, consideration was given to the impact on
Landmark. Cunent planning and design unnecessarily negatively impact
Landmark.
4. The Master Plan further states: "Specifically, the design of the transportation
center should address all impacts: visual, security, sound, and smell that may
affect adjacent properties. Both the Weswind and the Landmark should be
closely involved in the transportation facility planning and design process."
Section 5.9. Landmark was permitted virtually no involvement before the
plan was formally submitted. Landmark should have been involved in the
planning and design process before the application was submitted.
5. Increased noise; proposed location of buses in such close proximity to
Landmark (with 20 feet of Landmark Tower units) will greatly increase noise
and materially negatively impact Landmark owners and guests.
6. Increased air pollution; proposed location of buses in such close proximity to
Landmark (with 20 feet of Landmark Tower units) will' greatly increase air
pollution and materially negatively impact Landmark owners and guests.
7. Increased light pollution; proposed location of buses and bus traffic in and
around Landmark will greatly increase light pollution and materially
negatively impact Landmark owners and guests.
8. Increased vehicle traffic; proposed location of buses and bus traffic will
greatly increase vehicle traffic and congestion and impede traffic flow in and
about Landmark and West Lionshead Circle and materially negatively impact
Landmark owners and guests.
1
9. Increased pedestrian traffic; proposed location of bus station will greatly
increase pedestrian traffic in and about Landmark and materially negatively
impact Landmark owners and guests.
10. Increase in trash and littering; substantial increase in pedestrian traffic in and
about Landmark will greatly increase trash and littering in and about
Landmark and materially negatively impact Landmark owners and guests.
11. Increase in security concerns; substantial increase in pedestrian traffic in and
about Landmark will increase security concerns and risks for Landmark
property, owners and guests.
12. Proposal locates bus station as close as possible and too close to Landmark.
This unnecessarily magnifies negative impacts on Landmark. 13. Bus station should be located as far as possible from Landmark. This will
reduce impacts on Landmark.
14. Bus station should be located as far north as possible. This will reduce
impacts on Landmark.
15. Proposed bus station location requires passengers to walk by and along '
Landmark's northern property line. This unnecessarily greatly magnifies
negative impacts on Landmark.
16. Bus station drop off/pick-up should be located as close as possible or closer to
Tract C. That will reduce impacts from pedestrians on Landmark and shorten
the distance that pedestrians will have to walk to the lifts and thus enhance
guest experience.
17. Proposed entrance to bus station off of West Lionshead Circle will greatly exacerbate traffic and congestion problems in and around Landmark and
West Lionshead Circle. This is already a problem area. Traffic and
congestion in that area is going to only increase as the Arrabelle sell-out is
completed and its use increases, and with the redevelopment of Landmark,
Lionsquare Lodge, Lionshead Inn and possibly also Concert Hall Plaza.
Those redevelopments will result in an increase in vehicle traffic in and about
West Liorishead Circle.
18. Proposed entrance to bus station should be located off of South Frontage
Road instead of West Lionshead Circle. This will remove buses from West
Lionshead Circle and thereby reduce traffic and congestion in and on West
Lionshead Circle and Lionshead Place. This is called for in the Master Plan
which provides that relocation of regional transportation stop from
Lionshead Place cul-de-sac to NDL "will remove the large regional buses
from West Lionshead Circle and Lionshead Place." Section 4.5.2.1.
2
19. Buses should exit onto South Frontage Road as proposed. Bus station should
be a pull off/on from and to South Frontage Road.
20. Proposed bus entrance/exit and bus station are not separated or shielded from
Landmark by a building. This unnecessarily greatly magnifies negative
impacts on Landmark.
21. Proposed bus station is essentially to be located between two buildings
(Landmark Tower and new NDL building). This is worst possible location
for buses and unnecessarily greatly magnifies negative impacts on Landmark,
including noise.
22. Bus entrance/exit and bus station should be separated from Landmark by the
entire new proposed building on NDL, not merely a fence, wall, landscaping
or berm. This will shield Landmark and reduce impacts on Landmark.
Impacts would instead properly be redirected north toward I-70 which would
act as a buffer of the impacts for properties north of I-70. This is provided for
in the Master Plan which states: "[A] linear building is recommended at the
southern edge of the site to screen the lower levels of the Landmark Tower
from the transit center." Section 5.9.
23. All parties (Landmark, TOV and VRDC) agree at a minimum that NDL is a
less than ideal location for the bus station for many reasons and that a
preferred location is on the redeveloped Lionshead parking structure. This is
also recognized in the Master Plan. See Section 4.5.2.1. Bus station on NDL
should accordingly be designed and constructed in a temporary fashion so
that it may be relocated to the redeveloped Lionshead parking structure for a
permanent home. It appears this will also result in a significant cost savings.
24. Bus station is shoe-horned onto only the western part of NDL to
accommodate a future hotel on the east side of NDL. This places bus station
as close as possible to Landmark and unnecessarily greatly magnifies
negative impacts on Landmark.
25. NDL is too small (1.09 acre) for all proposed competing uses, especially as a
bus station.
26. Bus station should not be limited to western portion of NDL if necessary to
implement impact reduction items listed herein, including without limitation
screening building on NDL and bus station located off of and as close as
possible to South Frontage Road.
27. According to VRDC, the Project with the bus station does not comply with all
existing planning requirements including as to site coverage, landscaping and
encroachments. Project should be required to comply with all applicable
planning requirements.
28. Master Plan does not contemplate a hotel on NDL. Location of proposed
hotel appears to exacerbate impacts on Landmark.
3
(
a
29. A bus station on NDL will have a significant negative impact upon the West
Lionshead Circle neighborhood which is primarily residential and includes
many properties which are undergoing or planning major upgrade
redevelopments (Landmark, Lionsquare Lodge, Lionshead Inn and possibly
also Concert Hall Plaza).
30. Proposal does not accommodate and incorporate access to and limited drop-
off parking for Landmark's front-door. Sole access to and drop-off parking
for Landmark's front-door is through and on NDL. Such access and parking
needs to be incorporated into VRDC's plan. This is called for in the Master
Plan which states: "Planning for development of the north day lot should
explore all possibilities to integrate a new front door for the Landmark into
the new facility." Section 5.10.1. Prior designs for NDL development by
VRDC incorporated this needed access and parking for Landmark: If and
when Landmark's redevelopment is completed, such access and parking may
be unnecessary.
31. Plan does not include a fire staging area. Plan should include a fire staging
are that will jointly serve any new NDL buildings and Landmark.
4
Lionshead Transit Center
White Paper
Prepared for:
Town of Vail
Public Works
Prepared by:
Felsburg Holt & Ullevig
6300 S. Syracuse Way, # 600
Centenniai, CO 80111
303-721-1440
April 10, 2008
FHU Reference Number 05-168
INTRODUCTION
The Town of Vail has been planning for a major transportation center in the Lionshead
portal area for many years. This was identified in the Lionshead Master Plan prepared
back in 1997. Since 1997, The Town has reviewed numerous sites as potential centers
for transit including public services, shuttles, and skier drop activity. The need for a
center has only been strengthened due to significant planning in the Lionshead area and
given the potential for regional growth along with associated regionai transit service.
The Vail Transportation Center (VTC) has a finite capacity, and increased service by
current providers (Vail and ECO) and the advent of additional providers (I-70 Front
Range Service and Summit Stage for example) will overwhelm the practical functionality
of VTC facility if it is to serve as the only transit hub within Town.
NEED FOR A LIONSHEAD TRANSPORTATION FACILITY
Lionshead Activitv
Lionshead is a major hub today including a gondola and ski lift, a major parking
structure, and tourist-oriented commercial space, and condominium units. Recent
redevelopment and planned redevelopment, such as Arrabelle, Lionshead Center,
Landmark, and the Lionshead Parking Structure redevelopment will establish Lionshead
as a near equal rival to the activity in Vail Village. Currently, the Lionshead Village area
is anticipated to see approximately 1500 net new units and 290,000 additional square
feet of non-residential development given current plans. In 1997, the new development
levels anticipated were approximately 586 units and 193,000 square feet of non-
residential uses. The residential unit count has nearly tripled since the 1997 plan while
the non residential uses have increased by 50 percent.
As this growth comes to fruition, there will be a stronger natural "demand" to travel
to/from this hub, and this will require numerous bus routes from several services to stop
at Lionshead. Current Vail routes that stop at Lionshead include the In-Town shuttle,
and the West Vail routes. In the future, there is the potential to construct a new
underpass of I-70 at Simba Run, and this will establish the Lionshead Transportation
Center in a much better position than the VTC to serve as the ski-area access hub for
western Vail with respect to transit; the synergy that could be developed by a Lionshead
transit center and the Simba Run Underpass together will be an extraordinary
enhancement to transit service in West Vail. Further, given the potential of a line-haul,
Frontage Road bus routing system to make use of the Simba Run underpass, it would
be prudent to establish a notable transit facility at a notable hub (Lionshead) along the
line-haul route. The Simba Run underpass could also provide for a connection with the
Sandstone route as well. Potentially, five bus routes could serve Lionshead in the future as compared to only three today.
In addition to Town service, current regional service to Lionshead includes five routes.
The ECO Transit will continue to "want" to serve Lionshead, maybe more so given the
growth that is planned at Lionshead. ECO Transit sees a Lionshead Transit Center as a
way to improve the efficiency of their current routes by establishing a Vail terminus in
Lionshead. Regional ridership has increased 29 percent over the past two years. This
regional demand is anticipated to increase much more as growth in Eagle County
continues and Vail redevelops and adds jobs. Today, ECO Transit struggles to maintain
their bus schedules due in part to the popularity of their service. This challenge prevents
too much deviation from their primary routes.
i
` 1
l
In addition, dwell times have been kept to a minimum by ECO Transit, again in the
interest of trying to keep up with their schedules. Future growth will only add more
demand to ECO service, thus requiring additional buses along their routes (and the need
for additional accommodation in Vail). ECO Transit's revenue has increased by more
than 10 percent per year, and they have utilized this increase to add 10 to 15 hours of
daily service each year. This year, ECO Transit added the Edwards Express and also
established some shadow/piggy back service (when two buses run together as one run).
Besides ECO Transit, other regionai services that choose to serve Vail wiil want to serve
the Lionshead hub. Regional bus service connections to Vail are being considered for
Summit Stage. This is currently happening on a private basis via Vail Resorts buses.
The Roaring Fork Transit Authority (RFTA) is considering connecting to ECO Transit on
the west end of Eagle County, potentially introducing new transit market ridership from
Pitkin and Garfield Counties into Vail. Also, an I-70 Front Range Service is being
discussed. Like ECO, these too would "want" to serve a major hub area like Lionshead
due to the natural attractiveness
VTC Caqacitv '
A Lionshead Transportation facility will also provide needed redundancy to VTC. Today,
it is not uncommon for the VTC to experience more buses on-site than bus-spaces.
Currently, there are six bus bays, and each hold up to two buses. ECO Transit uses two
bays, and peak times can see four or five ECO buses at the VTC. The Town uses the
remaining four bus bays, and most peak periods see each stall serving two v.ehicles, in
part due to the need to shadow several routes.
Besides accommodating more bus routes, the VTC is also a designated area for bus
drivers to take a break. Regulations require drivers to park their vehicle and rest at
minimum specified intervals, and the VTC serves in this capacity. Vail is ideal for ECO
service driver breaks given that Vail is the terminus of many ECO routes. With the
potential of more service, regionally and locally, there will be greater demand for a
dedicated driver break area. The VTC will not be able to accommodate all services, all
routes, and all driver break activity in the future. Another means is necessary to relieve
the VTC; a Lionshead Transportation Center would be able to provide this relief to the
. VTC.
So, the need for a Lionshead Transportation Center is driven by:
• The need to provide a high level of transit service to a dense area of activity
within Vail.
• The intent to leverage the future Simba Run underpass to vastly improve the
nature of transit service connecting western Vail to Central Vail.
• The need to relieve the VTC of some of its transit-related demands with respect
to regional routes and driver break areas.
• The need to "clean up" significant conflicts which occur at the Lionshead
Mall/Lionshead Parking Structure entry area, particularly with pedestrian activity.
2
• The desire to better accommodate hotel shuttles. <
• The desire to bet-ter establish an official, organized skier drop off area.
Charter buses currently use the east side of the LH Parking Structure. This area does
not provide a good guest experience in which Vail strives to achieve. Further, this is
planned to be removed once this lot is developed.
The Town's Transit Plan and Vail's 20/20 vision recognizes the need for multimodal
transportation with an emphasis on transit. Employees who work in the Lionshead area
(or access the ski area via Lionshead) are expected to avoad commuting via their car.
This is a trend that is expected to be encouraged into the future, thus necessitating
appropriate transit accommodations for employee users. The Town's estimates for
required future parking spaces are heavily reliant on increased transit use. Vaii's overall
environmental strategies include increased reliance on transit service to reduce green
house gas emissions.
For these numerous reason, it is critical to establish a major transit center in the
Lionshead area. LIONSHEAD TRANSPORTATION CENTER NEEDS
The Lionshead area should ultimately be user-friendly for riders. The ideal
characteristics for service would include the following:
• An adequate number of spaces (now and in the future) for the various transit providers including:'
o Town routes
o ECO routes and planned regional services
o Hotel shuttles
o Short-term drop-off activity (passenger cars, taxis)
o Charter Buses
Vail has an excellent reputation as a provider for transit service and allowing guests and
residents to leave their car at home. Establishing a robust facility at the Lionshead hub
will strengthen this notion and encourage travelers to utilize transit.
The vehicle space needs for the above providers varies during peak season. Each of
the users is described in more detail below.
Town of Vail Bus Routes - Given current conditions, three bus routes would likely serve
the Lionshead Transit Facility including the two West Vail loop routes and the In-Town
shuttle. Expanded local service in the future could instill additional routes stopping at a
Lionshead Facility. With the Simba Run underpass of I-70, a Lionshead facility is in an
excellent position to serve w,estern Vail, and a hub at Lionshead anchoring these routes
would reduce bus mileage (versus traveling all the way to the Vail Village Transportation
Center). Potentially, a"line-haul" service could be implemented (given a Simba Run
underpass) along the south and north frontage roads providing direct continuity between
West Vail, Timber Ridge, Ever Vail, Lionshead, Vail Village, and Ford Park. This
continuous service alone could generate 10 to 15 buses into and out of a Lionshead
~
3
facility per hour; with potentially three buses from this route on-site at the same time. In
addition, outlying bus routes could potentially link to the line-haul at Lionshead creating a
peak potential of four to six buses on-site at the same time (2 or 3 line-haul, 1 or 2
outlying, 1 In-Town shuttie).
The 1997 Lionshead Village Transportation Plan had identified 3 vehicles for Town
service at the Center. With the advent of the In-Town serving this facility and the
increase due to a Frontage Road "line haul" system between West Vail and Ford Park
(and the associated reshuffling of outlying service), this estimate has increased to a
minimum of four and as many as six vehicles.
ECO Routes (and other Reqional Services) - The ECO service has been experiencing
more ridership over the years and Vaii is one of its prime destinations. Five routes
currently serve Vail with stops at Lionshead and at Vail Village. All of the routes
terminate at Vail Viilage. Currently at peak times, four ECO buses stop at the Vail
Transportation Center at the same time. Some of this demand could be instead served
by a Lionshead Transportation Center, thus providing some badly needed relief to the
Vail Village Transportation Center (plus a second driver break area). Given the
potential increases described above, the number of buses that Vail would need to
accommodate will increase.
The 1997 Lionshead Village Transportation Plan had identified one vehicle for County
service. This is clearly too low. With four today at Vail during peak times, and the
potential growth described, potentially six to eight spaces for regional buses should be
provided. If these are split between The Vail Village Transportation Center and the
Lionshead Transportation Center, up to four ECO buses could be at the Lionshead
facility at the same time. Part of this demand is the fact that ECO service tends to
shadow their routes at peak times.
Hotel Shuttles - There are approximately 20 lodges in Vail and Avon that make use of
. shuttle services to transport their guests to the ski area. Today, these shuttles park
along East Lionshead Circle near the Lionshead Mall (adjacent to the parking structure).
During peak times, these shuttles travel continuously between their base lodge and
Lionshead creating demand to park and unload guests to the gondola. As Vail reaches
build out, more lodges will implement more shuttle services, so this element is
anticipated to grow The 1997 Plan identified the need for four parking stalls to serve lodge shuttles. Build
out of Vail is now anticipated to be more aggressive than that thought in 1997, so the
expectation of four stalls may be low to accommodate peak demands. An estimate of up
to six shuttle parking spaces should ideally be provided to accommodate peak
conditions.
4
Auto Droq off - This use is comprised of private automobiles that temporarily park close
to the lifts and drop-off skiers and visitors to the commercial activity centers. Some of
these vehicles then park in the structure, but others leave the area entirely only to return in the afternoon and pick up the skiers and shoppers. These users typicaliy attempt to
park as close to their destination as possible, often illegally. If this use is not properly
accommodated, it will happen anyway, likely at locations not intended to accommodate it
which causes problems for others using that area. A significant increase of second
homes has occurred down valley, and this use has intensified as a result. Also, a change in the demographics of visitors has increased the ability and desire for
groups/families to drop-off/pick-up their members as close as to the skiing and shopping
as possible. This trend indicates that larger families and groups who visit Vail usually
have at least one member who does not shop or ski and can serve as the designated
chauffer. This has added congestion to the "high-desire" locations and increases the
need to provide designated drop-off/pick-up areas for autos that is clearly identified.
The 1997 Plan identified the need for a minimum of 5 parking spaces for this type of
activity. Again, since Vaii's build out is now planned to be denser, the need for more
spaces to accommodate peak times would be appropriate. An estimate of 7 to 12
spaces should be provided to accommodate this user in the long term. This would
include demand generated by taxis and airport shuttle activity.
Charter Buses - Today, the charter activity occurs just west of the Lionshead Parking
Structure. Peak days can see 15 to 20 of these vehicles. The 1997 Plan had identified
3 to 5 loading/unloading spaces to serve charter activity. It is suggested that the upper
end of the range be maintained and that 5 bus spaces be established to serve Charter
activity that is clearly identified. Besides accommodating their passenger
loading/unloading, these buses need to park for the entire day that they are in Town; this
is still a critical element without a clear solution.
In summary, the following number of spaces is estimated to be needed for each transit
use when considered individually:
• Town Bus Routes - 4-6 spaces
• ECO and Regional Bus Routes - 3-4 spaces
• Hotel Shuttles - 4-6 shuttle spaces
• Auto Drop Off - 7-12 spaces
• Charter Buses - 5 spaces
It should be noted that combining users into a common facility and allowing for shared
parking stops couid result in a net reduction. In other words, uses combined into a
common area are unlikely to peak at the exact same time, so some reduction to the
needed spaces might be appropriate. If each user was accommodated at separate
locations, no reduction would be possible. So, there is some advantage to combining
users into one facility for total space considerations, subject to keeping certain users
separate from each other.
, 5
,
LIONSHEAD TRANSPORTATION CENTER LOCATION CONSIDERATIONS
The ideal location of a facility (or facilities) is driven by numerous operational factors.
Different transit services will place different weight on the factors, so no one site is •
absolutely perfect for all users. The critical considerations for each of the users are
discussed below:
Town Bus Routes - Outtying routes, the In-Town Shuttle Route, and future "line-haul"
routes could all stop at the facility. The key considerations with respect to location are
as follows:
• Connection to other public services (like ECO).
• Provide service to the Parking Structure to serve skiers returning to their cars at
the end of ski day
• Have adequate space to include various amenities including shelters, benches,
information kiosks, vending services, and possibly restrooms.
• Be located relatively close the Gondola and skier services.
• Be located relatively close to residential, commercial density, and jobs,
. Reqional Bus Routes - ECO is the only regional service currently serving Vail, but more
is possible as mentioned. Key considerations for regional services(s) include:
• Connection to other public services (like Town of Vail).
• Have adequate space to include various amenities including shelters, benches,
information kiosks, vending services, and possibly restrooms.
• Be located relatively close the Gondola and skier services.
• Be located relatively close to residential, commercial density, and jobs.
• Be able to return to the Frontage Road easily to maintain schedules. Ideally, the
site is very close to the Frontage Road for this reason.
Charter Buses, Auto Drop-off, and Hotel Shuttles - The primary consideration for these
three providers is to be located as c(ose to their destination (ski lifts, ski services, and
commercial area) as possible. Very few of the passengers using these services are
transferring to another transit service; most are heading to/from Lionshead. Auto drop-
off and charter buses also consider way-finding as a critical consideration so that these
users (pedestrians and drivers) know where to go. Loading/unloading areas should be
easy to find for charter services and auto drop-off users.
SITE SELECTION
It is nearly impossible to identify a site that would 100 percent satisfy every characteristic
mentioned above. Different sites have different trade-offs with respect to effectiveness
and impacts, but the above list gives a good sense of ideal characteristics of a preferred
site. The above characteristics also suggest the following: -
• Town routes and Regional routes MUST be placed together in a common
facility. The provision to transfer from one public service to another is key, and
this facility would be one of two major transit hubs in Vail for these types of
transfers.
6
• The ideal location for a combined facility would be along the Frontage.Road to
assist Vail and ECO Transit in maintaining their schedules. • Charters, Auto Drop-off, and Hotel shuttles need not be part of the transit
facility. While it would be ideal to allow these providers to make use of transit
amenities provided by the public services, it is by no means critical for these
users to be part of a facility serving the public routes. In fact, these three
providers do not even need to be together. Users of these three services are
primarily interested in accessing Lionshead, not transferring to another service.
CANDIDATE SITES AND THEIR ASSESSMENT
A total of four sites in Lionshead have been considered for a Transit Center as well as
the Ever Vail area. One of the sites, the Lionshead Parking Structure, is considered
twice, once as a retrofit of the existing structure and once as a facility integrated into a
complete redevelopment of the Parking Structure as a mixed-use facility. The candidate
locations are listed below:
• LH Structure - Existing to be Retrofitted
• LH Structure - Element of redevelopment
E. LH Circle Mall area
• Concert Hall Plaza
• North Day Lot
• Ever Vail Area
In evaluating the sites, the characterization factors listed previously were considered. A
summary of the each site' assessment is as follows:
• Ever Vail - This location is too far from the LH core area and gondola and wilf not
serve Lionshead. However, there is enough density being planned in the specific
area (including public parking and a new lift) such that it makes sense to
establish a bus stop capable of accommodating two or three vehicles as well as
hotei shuttles and auto drop-off activity given the mountain portal planned here.
Further, this area has been identified as a potential candidate to accommodate
charter buses to load and unload riders if the necessary skier services are
provided here. Potentially, this site can serve one of the uses like Charters, but it
is not a candidate to serve as THE public transit center for Lionshead.
Summary - Not a location for THE public Lionshead Transportation Center,
but given a planned ski lift from Ever Vail, this could be an appropriate
location for charter buses. Transit service shuttles and auto drop-off also
need to serve the planned development. Walk distance to the Lionshead
Gondola is approximatefy 2355 feet (nearly one-half mile).
• Concert Hall Plaza - This area is not large enough. Significant expansion of the
area would be needed to fit the appropriate number of spaces and amenities to
establish this area as the Lionshead Transportation Center, even if it is just for
the public services. However, there is enough space to possibly serve one of the
users such as hotel shuttles or auto drop off. One other consideration is that this
area serves delivery activity which can conflict with transit operations. Summary
- Not a good location for THE public Lionshead Transportation Center due
~ 7 .
~
to its relatively smail size, but this area could be appropriate for auto drop-
off or hotel shuttles. Walk distance to the Gondola is approximately 910
feet.
• Existinq LH Structure (Retrofit) - This option poses numerous design and
circulation challenges within the structure and how it interfaces with the Frontage
Road. In addition, it also displaces valuable public parking spaces. This site is
not recommended for any of the users. Summary - Not a good solution for
any transit users due to need to retrofit and the displacement of parking.
Walk distance to the Gondola is approximately 1290 feet.
• LH Structure Redevelopment - With the redevelopment and reconstruction of the
Lionshead Parking Structure to include mixed use development, the opportunity
would also exist to incorporate a transit center with many of the ideal
characteristics. This would be a bit hidden from the public, but it would be
shielded from any nearby residential uses. There are concerns with how real a
redevelopment scenario might be given the current deed restrictions on the
property. This is a promising scenario if the obstacles of redevelopment can be
overcome and the design of the new structure can accommodate the public
service program. The close proximity to the Frontage Road is also a plus.
Summary - Very good location for the Transportation Center if appropriate
design elements can be incorporated into the redevelopment. Auto drop-
off users and hotel shuttles may find it too far away from the Gondola.
Walk distance to the Gondola is approximately 1155 feet.
• North Dav Lot - This area is centrally located to serve Lionshead and the walk
distance to the Gondola is reasonable compared to the other options. Issues
include developing a workable site plan to accommodate the necessary
transportation center as well as planned residential uses. In addition, adjacent
condominium residents do not support buses utilizing this site, and mitigation will
be required. It is close to the Frontage Road which is beneficial to the public
services. The pedestrian overpass of I-70 is beneficial, as a facility here would
also be able to serve the north side of I-70 (including the Sandstone Elementary
School). Summary - Very good location for the Transit Center. Potentially,
this site may only need to serve the public services with auto drop-off
users, charter buses, and hotel shuttles being served by another area. If
the entire site is used for transit purposes, all of the providers can be .
accommodated here except for charter buses. Walk Distance from the
Gondola is approximately 885 feet.
• E. LH Circle Mall - This location currently serves as a stop for the In-Town
shuttle and hotel shuttles today. The area is congested many times due to
pedestrian activity walking between the parking structure and Lionshead Village
and its conflict with shuttles, buses, deliveries and other general traffic. This
location is away from the Frontage Road which lessens its visibiliry and
negatively impacts the regional routes and Vail's outlying routes. Vehicles that
would use this facility would experience delay due to pedestrian activity
associated with the parking structure and drop-off in front of Subway. The 1997
study identified 1400 pedestrians per hour crossing East Lionshead Circle at
peak time near the Mall. Pedestrian activity will only increase as Lionshead
8
grows. The Mall could be adequate for hotei shuttles as exists today, but shuttle
activity here may be in direct conflict with planned retail along the south side of
the parking structure. However, the site is relatively close to the Lionshead core
including the Gondola. Summary - Not a good solution for the public transit
elements (other then the In-Town Shuttle which makes coutine stops here
today), but this area could be adequate for hotel shuttles as used today.
Adding auto drop-off to the area as well would not be appropriate as it
might create too much congestion. Walk distance to the Gondola is
approximately 875 feet.
RECOMMENDATIONS
There are numerous options to accommodate the five transit providers. Ideally, these
five should all be combined onto.one site. The availability of an appropriate site in .
Lionshead may offer too many challenges to accomplish this. At a minimum, the
following is recommended:
• Provide public transit service in either the North Day Lot or a redeveloped
Lionshead Parking Structure. Either is adjacent to the Frontage Road and large
enough to accommodate both providers.
• Barring combining hotel shuttles with the public transit (in either North Day or in
the redeveloped parking structure), either Concert Hall Plaza or the Lionshead
Mall (current operations) would be appropriate for this provider. The Town has
the ability to control the hotel shuttles more-so than the autos and the charters.
• Auto drop-off activity will tend to find the closest location to the gondola
regardless what accommodations are provided. The Mall and the North Day Lot
has the shortest walk distance to the gondola. However, the congestion that this
user would add to the Mall area is problematic. Further, this site is not apparent
from the Frontage Road. The North Day Lot would be the best location for these
users given a reasonable walking length, good visibility, and no conflicts with
existing pedestrian activity. However, it is not critical that the auto drop-off be
located with the public transit elements.
• Charter buses can be accommodated at Ever Vail. A planned lift with
appropriate skier services in that area will serve these users.
The Town faces a critical decision to construct a transit center on the North Day Lot or
wait (and hope) for the redevelopment of the parking structure and incorporate it into its
design. If deed restrictions on the structure were removed, this would be an easy
decision. But they are not and it is not clear if and when they will be. Relying on the
Parking Structure to redevelop becomes a very risky venture because if it does not
happen, the North Day Lot is the only other logical location for a public transit center in
Lionshead. If both opportunities are lost, the Town will be forced to try and establish a
less than adequate facility such as Concert Hall Plaza which would result in no better
transit service than exists today. The North Day Lot is the only other reasonable
opportunity, especially if the entire site can be used as depicted in the Lionshead Master
Plan.
~ 9
.
~
Because of this, Felsburg Holt & Ullevig suggests that the Town not let the North Day
Lot slip away from consideration unless there is a guarantee that the Lionshead Parking
Structure will redevelop and it will be designed to accommodate the transit facility. One
possible course of action for the Town would be to establish the North Day Lot as the
Lionshead Transit Center, and plan to relocate the transit center into the Parking
Structure once (and if) it redevelops. At that time, auto drop-off and hotel shuttles could
make use of the North Day Lot and take advantage of the amenities and access
( improvements left behind by the public services.
The phasing of transit service provisions ultimately depend on the disposition of the
parking structure redevelopment. If the structure redevelops and the appropriate transit
elements can be programmed into the plan, North Day Lot may only be needed for auto
drop-off and/or shuttles. The North Day Lot is a good location for the drop-offs and
shuttles. Even with a redeveloped parking structure facility, the North Day Lot can still
play a major role in the Lionshead transit "picture" and provide some relief to other
congested areas around the Village.
10
RESOLUT90N NO. 10 ,
Series of 2008
A RESOLUTION APPi20VIPIG AN INTERGOVERNMENTAL AGREEMENT AND A LEASE
AGREEMENT BETWEEN THE TOWN OF VAIL, COLORADO AND THE COLORADO
DEPARTMENT OF TRANSPORTATION REGARDING SEDIMENT CONTROL STORAGE
AREAS OiV THE P10RTH SIDE OF INTERSTATE 70 AT APPROXIMATELY M.P. 178-179; AND
SETTING FORYH DETAILS IN REG`4RD TF9ERET0.
WHEREAS, the Town of Vail (the "Town"), in the Counry of Eagle and State of Colorado
is a home rule municipal corporation duly organized and existing under the laws of the State of
Colorado and the Town Charter (the "Charter"); and
WHEREAS, the members of the Town Council of the Town (the "Council") have been
duly elected and qualified; and
WHEREAS, the Town and the Colorado Department of Transportation ("CDOT") wish to
enter into an Intergovernmental Agreement ("IGA") for the design and construction of two
Sediment Disposal Areas ("Berms"), East and West, on the North side of Interstate 70 at
approximate milepost 178-179 for the purpose of sand storage and to provide aesthetic and noise
mitigation to the surrounding neighbors; and
WHEREAS, the Berms are to be completed in two phases over the next 5 to 10 years,
wherein CDOT will be responsible for the construction of the East phase that is within the CDOT
ROW and Tract A and the Town and CDOT will be jointly responsible for the West phase that is
within CDOT ROW, Tract A, and an existing easement granted by the Bald Mountain Townhome
Association; and
WHEREAS, in addition to the IGA, which is required for the proposed Berm project, the
Town and CDOT must also enter into a land lease (the "Lease") for that portion of land in Tract A
owned by the Town.
NOW THEREF.ORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
Section 1. The Council hereby approves and authorizes the Town Manager to enter
into the IGA and Lease with CDOT, in substantially the same form as attached hereto as
Exhibit A and Extoibit A-9 and in a form approved by the Town Attorney, for the design
and construction of two Berms, East and West, on the North side of Interstate 70 at
approximate milepost 178-179. .
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Vail held this 1511 day of April, 2008.
Richard Cleveland
Town Mayor
ATTEST:
Lorelei Donaldson,
Town Clerk
Resolution No. 10, Series 2008
08 HA3 000
331000***
INTERGOVERNIVIENTAL AGREEMEN'I'
REGARDING SEDIIVIEIVT CONTItOL STOI2AGE AREA
ON INTEItST'ATE 70
AT APPROXIIlRATELY M.P. 178.0 -179.0
THIS AGREEMENT is made this day of , 2008
by and between the STATE OF COLORAUO DEPARTMENT OF TRANSPORTION,
hereinafter referred to as the "State", and THE TOWN OF VAIL, hereinafter refened to
as the "Town".
WHEREAS, the State and Town of Vail hereby agree to construct a Sediment Disposal
Area, hereinafter referred to as the "berm", and as described further in Exhibit A, Scope
of Work;
WHEREAS, said berm will be constructed on the Interstate 70 Right of Way and
Town of Vail owned Tract "A", Vail Village 13`h Filing;
WI-iEREAS, the State and Town agree the construction and or "work" to be performed is
pursuant to a Lease Agreement currently being executed between CDOT and the Town of
Vail; NOW THEREFORE, it is agreed that:
A. The State shall be responsible for all the labor, materials and equipment to complete the embankment, traffic control, stoim water management, rough
grading, topsoil and seeding of the East Phase as shown on Exhibit B-1.
B. The Town shall be responsible for a11 the labor, materials, and equipment for
transplanting trees, container planting, and temporary irrigation system on Tract
A..
C. The labor, materials and equipment responsibilities for the West berm, such as
embankment, traffic control, storm water management, rough grading, topsoil and
seeding will be established during the design and volume distribution process.
D. Unless otherwise specifically stated herein, each Party shall be responsible for
operating and maintaining, at no cost to the other Party, those facilities
constructed in its respective Right of Way or Parcel. Neither Party shall cause or
permit any dangerous condition arising from its performance of the operation and
maintenance obligations assigneci to it by this Agreement.
E. All "Work" in the State Rights of Way shall be performed pursuant to State
regulations and statutes, where applicable. No "Work" shall be performed in the
State Right of Way without State approval.
Page 1 of 4 pages
F. No "Work" shall be performed in the Town of Vail property without Town
approval.
G. Access through the State Right of Way shall be prohibited without State approval.
H. All landscaping within the State Right of Way shall be funded and completed
using public money. Privately funded projects are forbidden on State Right of
Way. "
1. T'he Town recognizes that the State has, in the State's sole discretion, the right to
modify, or demolish and remove, all, or any portion of the berm in its Right of
Way for any reason.
J. The State recognizes that the Town has, in the Town's discretion, the right to
modify, or deconstruct and remove, the portion of the berm on its Parcel for any
reason as long as it is in compliance with any other Agreement(s) the Town may
have concerning the berm.
K. Both Parties agree that they will provide written notice to the other Party sixty
(60) days in advance of any modification and/or demolition. The Parties agree to
attempt to collaborate on any modifications to preserve the integrity of the berm.
L. All labor, material, and equipment costs associated with the modification and/or
demolition to the Right of Way or Parcel shall be at the requesting Party's
expense without any cost or liability to the other party.
M. To the extent authorized by law, the Parties to this Agreement shall hold harmless
the other Party against any and all claims, damages, liability and court awards
including costs, expenses and attorney fees incuned as a result of any grossly
negligent or reckless action of the Party or its employees, agents, sub-contractors,
or assignees in connection with the performance of this Agreement.
N. The berm will be built in phases as indicated on the approved plans. It is
anticipated that the project will take several years to complete.
0. This Agreement may be amended only by a written instrument duly executed by
the Parties or permitted successors. Neither Party may assign or transfer its
responsibilities in this Agreement without the prior written consent of the other
Party.
P. All notices, requests and other communication required or permitted hereunder
shall be in writing and shall be deemed delivered when actually received, or, if
earlier, and regardless whether actually received or not, five (5) business days
after deposit in the United States Mail, First Class, postage prepaid, registered or
certified and addressed as follows:
Page 2 of 4 pages
TO THE STATE • TO THE TOWN •
Martha Miller Greg Hall
Resident Engineer Public Works Director
Colorado Department of Transportation Town of Vail
714 Grand Avenue P.O. Box 298 1309 Elkhorn Drive
Eagle, CO 81631 Vail, CO 81657
The parties may, by notice prescribed above designate alternate personnel or addresses
for notices, requests and communication.
Nothing in this Agreement shall be construed as a waiver of the rights and privileges of
either Party under the Colorado Governmental Immunity Act with respect to third parties.
IN WITNESS WHEREOF, the Parties hereto have executed this contract the day and
yeax first above written.
S'I'ATE OF COLORADO 'Y'OWN OF VAIL
BIY.L RITTEgt, ,TR. GOVERNOR
By:
Stan Zemler
'I'own 1Vlanager
By:
For the Executive IDirector
Colorado I)epartment of Transportation
Pamela Hutton, P.E. .
Chief Eaaganeer
AT'I'EST: ATTEST:
By: By:
Bernae 12asmussen Lorelei YDonaldson
Agreements Program Manager Town Clerk
Page 3 of 4 pages
EXHIBIT A
SCOPE OF WOItK
SEI)IMENT CONTROL STORAGE I-70 M.P. 178.0 -179.0 .
08kiA300000
CDOT and the Town of Vail are entering into this Intergovemmental Agreement for the
Design and Construction of two berm areas, East and West, on the north side of Interstate
70 at approximate Milepost I78-179. The East berm will be located on CDOT right-of-
way and Tract A and will be used solely by CDOT. The West berm will be located on
CDOT right-of-way, Tract A, and an easement that was granted to the Town of Vail
through a separate agreement with the Bald Mountain Townhome Association and will be
shared between CDOT and Town of Vail.
East Phase
• CDOT will be responsible for the design and construction of the East Berm
including environmental, right of way and utility clearances, traffic control, storm
water management, and interim and final seeding.
• Total fill approximately 48,000 cubic reserved solely for CDOT
• Approximately 20,000 cubic yards will be placed by November 2010 to build an
interim berm on Tract A. See Exhibit B-2.
• The remaining volume, approximately 28, 000 cubic yards will be reserved for
CDOT to dispose material for the next 5-10 years.
• CDOT will have a MHT plan in place prior to the start of construction each year.
An operational analysis of the traffic impacts caused by the MHT will be
completed each year.
• Town to assist CDOT with Town of Vail clearances and Design Review Board
and Town Council approval.
West Phase
• Town will be responsible for the design of the West berm including drainage,
utilities, and retaining walls. CDOT will not participate in the cost of the
retaining walls or utility locates other than the water line relocate shown on
Exhibit B. Volume distribution will be determined during the design approval
process.
• A$er the West berm desigrz is approved, the IGA will be reviewed and revised as
necessary to establish responsibilities. • Town will obtain all necessary Town of Vail and CDOT clearances. CDOT will
assist the Town with the CDOT environmental, ROW, and utility clearance.
~ Town cannot begin construction until the design is approved by CDOT.
~ FHWA will only grant Town access across the A-Line for one construction
season. Prior to granring approval, an operational analysis of the traffic impacts
caused by the MHT will be completed.
• An approved MHT plan must be in place prior to the start of construction.
• At any time unsafe traffic operations aze brought to the attention of CDOT, Town
access across the A-Iine will be revoked until an appropriate traffic control plan is
developed by the Town and CDOT approval is granted. Page 4 of 4 pages
COMPREHENSIVE PLAN
NOtES:
1. Water line to be relocated by others. These plons shollnot be used tw the water
line conatruction or relocation. ` . R
2. Embankment ond aand shall not be place on existing or proposed water and eewer a 100, 20,0, 4W
lines. Utility locates ahail be performed prior to the start of construction.
3. Topogrophy prepared by The Lund Portnerohip, Inc., for the West VailPass EA,
September 02, 2006.
4. Base Map creoted from o combirtotion of sourcea. Utility, easement and property r° t I i ~ I ~ y ~
information odded by CDOT to the topoqrophic map. Before construction begins,
all utirities, eosements, and property lines shall be field located.
5. Proposed grodng shown is approximate. Slight fieid modificotions moy occur.
6. Existinq pipes, valves and mnnholes must be protected during construction.
7. Troea, landscape featuros, ond irrigation to be relocated by Town of Voil prior to ' ~ ~ :t "`~~~+t-,• . ~
siort of conatruction. ~ .4~~ ' :
r { t,{' ~ t. i ~k~;'.~'~i : E~ ,~y r ~e ~ "vr •i, , -r .r~ m#~ ? *
~~'qt' f ~*R!'~' /t '~.sMSA~ •F' ~ o' ~ .t1FV'r sy.s~
~+ii, : F ~p. ~ ',,~,;y' ~~~":r• ta - ~ ~
~r ,I t.~ ~ _~.y K4~s~• 4! • ~P'" t ~~~Sy ~ ~f. .L/1J? f hAJL p
.
.
'I.JOT1
'~`i~ ~1Y.~'aZ~• s ! ~4 ~ -L• t , ~ ,~~'H ~ _ e ~ ` . 4'~ ~ r X' i~f r ~ x *A /
e . .
,
"
M w.~ ' 3' ~,f 4. P~ rt'r# `pK ~ . r ~e "~r, t _If~a 'ti •i ~ n x :
r 48.000 CY
. .
~
~
~ ' ~ ,r ' :;F' w ; ~ . t ~.t~`r r'~ , ' . ~s h~ ~~~1 .c 'N~
~
;.~'t x '.ear"~r-S- } ~ M . , ; _ , F'2,x~1~ ~e
r ' e.' ? . ,
s ' . . . . S . p>~. ..,4. r. . , .
c "Y. ? o ~ti ~c
~
/
f t ' ~ ~
K.'++.'+i I yr` b`~ x( ~ r'1r~ ~ff 1v ~ . M . ~4?~ s" .s~= s y.,,> f ~
~ ~I ~ C;*R~i
r~ ~ .'~t~~: `sr . ,!r ~v~!fi.~
.
~~r~A;,..' X AT`A `11~C ~'TYP\
. .
. i y .
,w
1 r'i J~~ ~~•YF r.. ~`i ~=~F,Y~ .'.ett +
~ • - : ~ ~ ~
•i ~~y~~ 1 : ~s 7' r . i A Ef i ~l , ~ J' ~ ~ ~ ` 1
: . ~.M a
EXISTING WATER LINE
.
~ `P s, ~ WEST PHASE O aE RELOcAr€~~
.
.
k°,1W-.r., X~~~~
OG s '
. .
, ESIGN IN.PRRESS
£ w
. ~tr~ • . ..r~ ~.~'~`'~~'ie... ~,a/:
.
. . A . . . .
q
,2 I
i
~ , Y 1~' , b~„y~ 1~ i.-#)al. 1• ~ 1 1 . . . '.~u.. . ~ , > ~ ~ 7 . lrt
. -i
a ~it ,k.' ! +~P~'~~~.~'i,•'~' I y, ~ rr . . "k~ ~ , oNR'~le
. ,
~ r
~...i~ w' r~ ' . aG.'t+ , n, u~.~ 4+.: v,.
r
,
lA ,~r~r~l~ ew ~ . ~;z,~ "v+~, . 'i~.
~~a t~~ ~ ~ : e.. ~ • f~M ;r~;:~ ~ a:"'e~ ,~Y ~ f -
. ,
,
E7(. SEWER LINE (TYPJ ~tr * ° tl"
r + }a' ^ ~ ~ ~ u~ ~fs`j,. ; ' . ~ . ~ T ~ ' K"~* ~ ~i ` y ~fr ,~•s ~y~a~-'W~"~~`~ v ~ a n,sdr? ? 'Ytt q.,
°...e r . ~„„y~ .
~ , •.t ~4 ,d"' . .f,"~^' . . +
~
.
;
CHAIN STATION
1 ' n
~
~ ~
TO BE CONSTRUCTED
i .r '6:.~... , . : r, • . . . : ~r
. ec q SFPAR.A?F PROJFCr
, r .
.6 .
f . ~ . . .
i .
T~ ' ~7' h. r.',"~.!" `Yr~`~ay,"..-.. P. ~"i'~'
~ .
' (:'k` a '~r' , °4 ~+r ~~k: • r . ~
y k'F~,. ~ ' ~ ~ ~ , .ht - .N tX ,.o .~~R:.
~ ~ }'i, • . n ~5/~` ~ ' .,'44
. ,
. ,
~ .
~
~
Z.;'
• •
~ ~ - . S~~ . . • . 4~ ~ ~ *e;.. r rd,~ty;.s, 4,~ ~ 4 . . , .
-.i
»
4 • . soA 1t~'% Y . . .~rl ~ 4 :
. • ~
f., . . . r ~
,
.
.
. . ~ . _
. . . ~ ,
~
,
r" a
i .
s*
;
f. A~`'
~ ~ ~ ~54~ ~ 44
~ •
• n ..s,'' w
V•~
. • . . e . ~
. _ . ,
,
~
r
,
,
,
_ n,~ . ? ,y
. ' . .
.
. , ~
~ ~r- ~ , ~ . ~ . , A M? , .
• ~ . . ~ a'N~a ~ '
.
,
, ° • yy~ ~
~ ^ . ~ , ~ ; r : yir , ~
,
;
,
,
p... te, „ . . ,
.
.
- . y ,r,fi~t~° . . Y, ri;:r'~~ n
n
I
. .
.
~ x .
`
~ . . . , , .
. , , ~ . . , .
- ~ .
~
MAI
V,.;~.a~
Pri-t Date: 3/za/zoo8 Sheet Revisions Colorodo Uepartment of Transportation As Constructed Project No./Code
File Name: 20071_Exhibit B-l.dgn Dote: Commente Init. EXHIBIT B-1
Horiz. Scale: 1:200 Vert. Scale:1:200 Q ni771 714 Grand Avenue No Reviiione: N/A
Eagle Residency Unit Leader MLM Eagle, CO 61631
0 Phone: 970-328-6385 FAX; 970-328-2368 Revined: Designer: MLMi Structure N/A
C= Detailer: BB Numbers
Region 3 MLM Void; $?reet Subset; Storagc Subui Sheets; 1 of 2 Sheet Number 8-1
I
o, so, 100, sao'
t I) C w , r ~f a. ~ ~ . ~ , ~ •
,f~ • A~ .af .~-3 3E~~ ` ~
s 1 qq,.
.
~ Y'~ e~' t C ~ 7 r
;
. . . , r , .
.
. . , ~ ~ •
.
.
i ' - ~ - ~ ~
-
, . ~ . , . (
~ ~ N I
,
' , , „L • -,f, e'yi~~fi
i
.
~
, • 11
.
,l ' ' f, ~ r '1 jt ~ • a~ ~ '
~ •
r~ ' . ..,X t. S ~ ' .s~ r~ . . • -~.9
.y
r c ~tt
.
~
<
, • ' N
1 ~ ~v~ r~ ~ ~ ~a' ~n r .
. ; ~
, .
.
; .
f ~ M
' : b . : . ~ ~r_. ~ , . ~ ~ Y ~ ,y"," ~ : , i: ; . ~ , ~
~
41
na I r' ' . a
r'
,
,
.
1
,
` ~y r t
.
„,J
CT PHASE r
,~y~r
,
' , ~ , . ~ . ~ ~ ' 7 iN;`:AL GRADING
;9i700 CY `
'tth~ • , u T r. "s~, e 7 d M~ . . _ ^
W*
,
n
s ? .y . ~ a . ' .A ''7~~" 4 1~3 ~,~ErY fi~ ~ ~yr.~. v,:,.
~
~
; . , . . , : : ~'~G _ , t t ~ , J~~r. F ~-r-~'zl~.,~..;,.~ - ' . w f .I y ~ . ~ ~ ~ . ~ 4 • : . - . . , y+, . , .
. "
4
. 7 .
. ~
. ,....s, y ;'t .
. i Y
, ~ ~ , , ~ ,~y i- . .y,~:` Mi^ ~ y:~ ~~a • « ~ b
, ~ .
. t •
u~ ~ ~ Y Y 1
. o, , : . ~
t S.
a rt, w?t. , ~4 X
. ~~fl~'4 ~ `ar.~~ "_..o'~w»,-.. . #i~ ~ M ` ?~'eV~'
. , I . , r•a, ;,M~~ ~t"
901
} ~ }
4 _ .
' R~,~,•~ wa:~ Tp SE BUILT. °y~ . .t.
B,' NOVEMBER 2010 ~
r . :
A ` V, . ~ ~t
,
r F
~ , r''. l. . •VT~
.
r~'>,
~
z? a y :
- . . . e~
,
~
.
-~eii~~'i~ r.~.,T.. .
-
. M , 3.g ~ . . .
. .
' ~ ~
.
; ,~,6<
1-7 i:r.
~
*t*-- r ~1 /
~ 1-
~ .
N
. . I!? I ~t"w w ~ ~ • • ~1'~ .
~~ih 3r0
. ~ N ew*a'~:
,
A4?; a~`:ar~" ~ e ~ ~~;4'~ _ " r" ~ a~" . j''~ ` ~ k G.:~;' , ~ a
, j
,
w/F i~~• , A 1Y p~I~p~ `.Y~. ~ ~J ' /y iR t wA 6e.
.
. ,
:
. _ ~ jm d .~~s, • a;M A~r .
' -~~5. ' • ; _
.
. r . 5~ w •
, ~
N
~ .
y~'
,
.
'm`
~o, _ i •
„
~n
~ .
. ~
.
n:
~ , .
m
. ,
> ; ~ < ~g.
~ ~ ~ ~ • , ~ _
t ~
p_3.'..a K°'w 1~
s ~ , a
- ~
, - ~
.
~ . . .
~
Y
. :
. r
~ ~w^
4
"W.~.- . ' ypxd` at,"~;,a-^a~ 17~~~~
.
* y 36 . , ~ ~ ~ •
• + ~ .
. ~ - .
. Y.-...y . .
Princ oace: 3/28/200e Sheet Revisions Colorado Department of Transportation As Constructed rruject IVu.r C.uae
File Name: 20071_Exhibit B-2.dgn Date: Comments Init. EXHISIT B-2
Horiz. Scole: 1;100 Vert. Scole: 1;100 Q 0 714 Grand Avenue No Revisions: N/A
Eagle Residency Unit Leader MLM Eagle, CO 81631 Designer: MLM/BB Structure
~ Phone. 970-328-6385 FA7(; 970-328-2368 Revised; Detailer; Numbers N/A
~ Region 3 MLM Void: gg Sheet Subset: Storage Subset Sheets: 2 of 2 Sheet Number B'2
DRAFT PROPERTYMGMT. NO. EXHIBIT C
IGA AGREEMENT NO. 08HA3000
PARCEL NO.
PROPERTY LOCATION: Vail, Colorado
LEASE AGREEMENT
(Vacant Land)
THIS LEASE AGREEMENT, made and entered into this _ day of by and between
The Town of Vail, a Colorado home rule municipality, whose address or principal place of business is
1309 Elkhorn Drive, Vail, Colorado 81657, hereinafter referred to as "Lessor", and THE STATE OF
COLORADO, acting by and through the DEPARTMENT OF TRANSPORTATION hereinafter referred to
as "Lessee".
WITNESSETH: .
WHEREAS, as to Lessee, authority exists in the Law and Funds have been budgeted, appropriated and
otherwise made available and a sufficient unencumbered balance thereof remains available for payment
in Fund Number C0702-275 16288.
NOW, THEREFORE, in consideration of the mutual promises conta+ned herein, the parties hereto agree.
as follows:
1. PREMISES, TERM, RENT. (A) Lessor hereby leases and demises unto Lessee the Premises,
hereinafter referred to as "Premises", being a portion of Tract A, Vail Village 13t" Filing, containing
approximately 1.3 acres of land as shown on the plat attached hereto, made a part hereof and marked
"Exhibit A".
(B) TO HAVE AND TO HOLD the same, together with all appurtenances, unto Lessee, for the term
beginning May 1, 2008, and ending December 1, 2018, at and for a monthly rental of $0.00 (see
Paragraph 19 - Additional Provisions).
The Premises is to be used and occupied as a site for the construction of a Sediment Disposal Area,
hereinafter referred to as the "berm", together with all other uses and activities which are reasonable,
prudent and necessary for the construction of said berm and for no other purposes. Payment shall be
made on the first of each month during the term hereof, to the Lessor at: N/A
Or at such place as Lessor from time to time designates by notice as provided herein, subject to the
limitations and conditions set forth in article 7, Fiscal Funding and article 10, Federaf Funding herein.
2. MAINTENANCE OF PREMISES. Lessor shall, unless herein specified to the contrary, maintain
the Premises in good repair and in tenantable condition during the term of this lease, except in the event
of damage arising from an act or the negligence of Lessee, its agents or employees. Lessor shall have
the right to enter the Premises at reasonable times for the purpose of making necessary inspections and
repairs or maintenance.
3. LESSOR'S OWNERSHIP. Lessor warrants and represents itself to be the owner of, or the
authorized representative or agent of the owner of, the leased Premises in the form and manner as stated
herein, and during the term of this lease covenants and agrees to warrant and defend Lessee in the quiet,
. .
peaceable enjoyment and possession of the leased Premises. In the event of any dispute regarding
Lessor's ownership, Lessor shail immediately, upon request from and at no cost to Lessee, furnish proof
thereof by delivering to Lessee an "Ownership and Encumbrance Letter" issued by a properly qualified
title insurance company.
4. LEASE ASSIGNMENT. Lessee shall not assign this lease and shall not sublet the demised
Premises, except to a desirable tenant for a similar use and purpose, and will not permit the use of said
Premises to anyone, other than Lessee, its agents or employees, without the prior written consent of
Lessor.
5. APPLICABLE LAW. The faws of the State of Colorado and rules and regulations issued pursuant
thereto shall be applied in the interpretation, execution and enforcement of this lease. Any provision of
this lease, whether or not incorporated herein by reference, which provides for arbitration by any extra-
judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be
considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or
available in any action at law whether by way of compliant, defense or otherwise. Any provision rendered
null and void by the operation of this pravision will not invafidate the remainder of this lease to the extent
that this agreement is capable of execution.
6. FISCAL FUNDING. (A) As prescribed by State of Colorado Fiscal Rules, it is understood and
agreed this lease is dependent upon the continuing availability of funds beyond the term of the State's
current fiscal period ending upon the next succeeding June 30, as financial obligations of the State of
Colorado payable after the current fiscal year are contingent upon funds for that purpose being
appropriated, budgeted, and otherwise made available. Further, the parties recognize that the act of
appropriation is a legislative act, and the Lessee hereby covenants to take such action as is necessary
under the laws applicable to the Lessee to timely and properly budget for, request of and seek and
pursue appropriation of funds of the Legislature of the State of Colorado which will permit Lessee to make
all payments required under this lease during the period to which such appropriation shall apply. In the
event there shall be no funds made available, this lease shall terminate at the end of the then current
fiscal year, with no penalty or additional cost as a result thereof to the Lessee.
(B) To make certain the understanding of the parties because this lease will extend beyond the current
fiscal year, Lessee and Lessor understand and intent that the obligation of the Lessee to pay the monthly
rental hereunder constitutes a current expense of the Lessee payable exclusively from Lessee's funds
and shall not in any way be construed to be a general obligation indebtedness of the State of Colorado or
any agency or department thereof within the meaning of any provision of Sections 1, 2, 3, 4, or 5 of Article
XI of the Colorado Constitution, or any other constitutional or statutory limitation or requirement appiicable
to the State concerning the creation of indebtedness. Neither the Lessee, nor the Lessor on its behalf,
has pledged the full faith and credit of the State, or any agency or department thereof to the payment of
the charges hereunder, and this lease shall not directly or contingently obligate the State or any agency
or department thereof to apply money from, or levy or pledge any form of taxation to, the payment of the
annual rental charges. ,
(C) With Such limitation in mind, Lessee contracts to lease the Premises herein before described and
has reason to believe that sufficient funds will be available for the full term of this lease. Where, for
reasons beyond Lessee's control, Lessee's funding entity does not allocate funds for any fiscal period
beyond the one in which this iease is entered into, or does not allocate funds to continue this lease from
the then current fiscal period, such failure to obtain funds not resufting from any act or failure to act on the
part of Lessee, Lessee will not then be obligated to make the payments remaining beyond Lessee's then
current fiscal period. In such event, Lessee shall notify Lessor of such non-allocation of funds by sending
written notice thereof to the Lessor forty-five (45) days prior to the effective date of termination.
(D) The parties hereto further understand and agree that the only funds that have or may be so
appropriated and available for payment under this lease in any one particular fiscal year are for the
purpose and in an amount sufficient only to pay the rental charges provided for in article 1 above.
Therefore, notwithstanding anything herein to the contrary, the payment by the Lessee of any other
charges, liabilities, costs, guarantees, waivers, and any awards thereon of any kind pursuant to this lease
1
against Lessee are contingent upon funds for such purpose(s) being appropriated, budgeted and
otherwise made available through the said State of Colorado legislature process.
7. COMPLETE AGREEMENT. This lease, including all exhibits, supersedes any and all prior
written or oral agreements and there are no covenants, conditions or agreements between the parties
except as set forth herein. No prior or contemporaneous addition, deletion, or other amendment hereto
shall have any force or affect whatsoever unless embodied herein in writing. No subsequent novation,
renewal, addition, deletion or other amendment hereto shall have any force or effect unless embodied in
a written contract executed and approved pursuant to the State Fiscal Rules.
8. CAPTIONS, CONSTRUCTION, AND LEASE EFFECT. The captions and headings used in this
lease are for identification only, and shall be disregarded in any construction of the lease provisions. All
of the terms of this lease shall inure to the benefit of and be binding upon the respective heirs,
successors, and assigns of both the Lessor and the Lessee. If any provision of this lease shall be
determined to be invalid, illegal, or without force by a court of law or rendered so by legislative act then
the remaining provisions of this lease shall remain in full force and effect.
9. FEDERAL FUNDING. In the event that any or all funds for payment of this lease are provided by
the Federal Government, this lease is subject to and contingent upon the continuing availability of Federal
funds for the purposes hereof, and if such funds are not made available this lease may be unilaterally
terminated by the Lessee at the end of any month provided a ninety (90) day advance notice of
termination is given to the Lessor in writing.
10. NO BENEFICIAL INTEREST. The signatories aver that to their knowledge, no state employee
has any personal or beneficial interest whatsoever in the service or property described herein.
11. NO VIOLATION OF LAW. The signatories hereto aver that they are familiar with 18-8-301, et
seq., (Bribery and Corrupt Influences) and 18-8-401, et seq., (Abuse of Public Office), C.R.S., as
amended, and that no violation of such provisions is present.
12. CHIEF ENGINEER'S APPROVAL. This lease shall not be deemed valid until it has been
approved by the Chief Engineer, or such assistant as he may designate.
13. NOTICE. Any notice required or permitted by this lease may be delivered in person or sent by
registered or certified mail, return receipt requested, to the party at the address as hereinafter
provided, and if sent by mail it shall be effective when posted in the U.S. Mail Depository with
sufficient postage attached thereto:
LESSOR: LESSEE:
The Town of Vail Colorado Department of Transportation
Attn: Mr. Greg Hall Attn: Ms. Marcella Broussard
1309 Elkhorn Drive 15285 S. Golden Road, Building 47
Vail, Colorado 81631 Golden, Colorado 80401
Notice of change of address shall be treated as any other notice.
14. HOLDING OVER. If Lessee shall fail to vacate the Premises upon expiration or sooner
termination of this lease, Lessee shall be a month-to-month Lessee and subject to all the laws of the
State of Colorado applicable to such tenancy. The rent to be paid by Lessee during such continued
occupancy shall be the same being paid by Lessee as of the date of expiration or sooner termination.
Lessor and Lessee each hereby agree to give the other party at least thirty (30) days written notice prior
to termination of this holdover tenancy.
15. LLSSEE LIABILITY EXPOSURE. Notwithstanding any other provision of this lease to the
contrary, no term or condition of this lease shall be construed or interpreted as a waiver of any provision
of the Colorado Governmental Immuniry Act, 24-10-101 et seq., C.R.S. as now or hereafter amended.
. 2
The parties hereto understand and agree that liability for claims for injuries to persons or property arising
out of the negligence of the State of Colorado, its departments, institutions, agencies, boards, officials
and employees is controlled and limited by the provisions of 24-10-101, et seq., C.R.S., as now or
hereafter amended and 24-30-1501, et seq., C.R.S., as now or hereafter amended. Any provision of this
lease, whether or not incorporated herein by reference, shall be controlled, limited and otherwise modified
so as to limit any liability of the Lessee to the above cited laws.
16. SECURITY DEPOSIT. Lessee shall not be required to remit a security deposit to Lessor.
17. LESSEE'S INSURANCE. Lessee shall at its sole cost and expense, obtain insurance on its
inventory, equipment, and all other personal property located on the leased Premises against loss
resutting from fire or other casualty. The Lessee shall have the right to provide such insurance under a
self-insurance program, or, at any time during the term of this lease, to provide such insurance through an
insurance company. With respect to general liability, the Lessor recognizes that the Lessee is self
insured for general liability in accordance with the provisions of the Colorado Governmental Immunity Act
and the Colorado Risk Management Act, 24-30-1501, et seq., C.R.S., as amended.
18. LESSOR/VENDOR OFFSETS NOTICE. Pursuant to 24-30-202.4 C.R.S., (as amended), the
state controller may withhold debts owed to state agencies under the vendor offset intercept system for:
(a) unpaid child support debt or child support arrearages; (b) unpaid batance of tax, accrued interest, or
other charges specified in Article 21, Title 39, C.R.S., (c) unpaid loans due to the student loan division of
the department of higher education; (d) owed amounts required to be paid to the unemployment
compensation fund; and (e) other unpaid debts owing to the state or any agency thereof, the amount of
which is found to be owing as a result of final agency determination or reduced to judgement as certified
by the controller.
19. ADDITIONAL PROVISIONS.
(a) The parties have entered into this Lease Agreement to fulfill the obligations of an
Intergovernmental Agreement made between Lessor and Lessee on the day of .
,20 pertaining to the construction of the berm. Construction of the berm
by Lessee shall be considered full, fair and complete rent for the Premises during the term of
this Lease.
(b) In the event Lessee performs as required pursuant to this Lease Agreement and as part of
the consideration for the construction of the berm described in the Intergovernmental
Agreement, Lessor agrees to give and grant to Lessee an option to extend the term of this
Lease for 5 additional years, commencing on December 1, 2018 and expiring on December
1, 2023, upon the same terms and conditions of this Lease Agreement. In order to exercise
the option to extend the term of this Lease, Lessee shall give written notice to Lessor of its
intention to exercise the option to extend no later than October 1, 2018.
. 3
e
IN WITNESS WHEREOF, the parties hereto have executed this lease agreement on the day and year
first above written.
LESSOR:
(Full Legat Name) (If Corporation) By
Attest (Seal) (Name)
Title
By
Secretary Federal Tax Identification Number
(Lessor's signature must either have an attest if corporation or their signature must be notarized).
STATE OF COLORADO )
) ss
COUNTY OF )
The foregoing instrument was subscribed and sworn to before me this _ day of , by
Witness my hand and official seal.
My commission expires
Notary Public
Address
. LESSEE:
ATTEST: STATE OF COLORADO
Bill Ritter, Governor
Acting by and through
The Department of Transportation
By BY
BERNHARDT K. RASMUSSEN Pamela Hutton, P.E.
Chief Clerk for Right of Way Chief Engineer
4
I
EXHIBIT "A"
LEASE
DATE: Apnl 4, 2008
DESCRIPTION
A Lease to the Department of Transportation, State of Cotorado, containing 98~108 sq: ft. (2.252
acres), more or less, in Section 3, Township 5 South, Range 80 West, of the 6 Principal
Meridian, in Eagle County, Cotorado, said tract or parcel being more particularly described as
follows:
Cammencing at a point, where the north right of way of (nterstate 70 intersects the west right of
way line of Mountain Road (Vail Yllage, Thirteentfi Filing), thence along said north right of way
line of Interstate 70 the faNowing three courses;
1. Thence S. 81 °07'45" W., a distance of 48.79 feet,
2. Thence S. 43°40'33" W., a distance of 151.00 feet,
3. Thence on the arc of a curve to the left, a radius of 5,880.00 feet, a cenUal angle of 01 °52'41
a distance of 192.75 feet, (a chord bearing S. 88°55'42" W., a distance of 192.74 feet)
to the TRUE POINT OF BEGINNING; ,
1. Thence leaving said right of way N. 09°16'30" W., a distance of 121.50 feet, ,
2. Thence N. 30°31'45" W., a distance of 78.30 feet,
3. Thence N. 78°06'30" W., a distance of 96.30 feet,
4. Thence S. 72°52'16" W., a distance of 265.75 feet to a comer on the northerly boundary of
Tract A, Vail ViIlage, Thirteenth Filling,
5. Thence along said boundary, S. 80026'18" W., a distance of 169:20 feet,
6. 7hence leaving said boundary, S. 04°13'00" E., a distance of 148.22 feet, to the north right of
way line of Interstate 70,
7. Thence along said right of way, on the arc of a curve to the right, a radius of 5,880.00 feet, a central angle of 05°30'43", a distance of 565.68 feet, (a chord bearing N. 85°13'58" E., a distance
of 565.46 feet), more or less, to the TRUE.POfNT OF BEGINNING.
The above described Leased Premises contains 98,108 sq. ft. (2.252 acres), more or less.
The purpose of the above-described Leased Premises is for the construotion and maintenance of
a berm.
Basis of Bearings: All bearings are based on the narth right of way line of Interstate 70 b
stabons 18+00 and 19+54.0 being S. 81°07'45" W.
~o
27272
j ~
~ 1 f ~ s o sa ~oo :oo•
~0 ~ f > f, ~ ~ ~ ~ ~ ~ ~ . ~
~
•.sv ~ . .
.
" '~wa T'~
`
~ ~t ? • y',~ ~e~: ` - , Y y
• ~t~~. - . .
. . ,
. •ti• -
~
4 d,
t- 3F
-r v 4
m
.
~
r
x
. . ' ; ~ ~..t
AN#,
~"t 4
i ' , ~ ~ • ',w
eo ~ . e hJo~._ . -
- VEMBiR 2010
„ .
~ ~ • , s ~ 1Y 'r e 0 LQ +~5588'. .45-
r ~ ~ r • '
t
,
-
,
.
.
, ~ ~ .y•
T a.,
.
. ~ .
: . . . ~ ~ a
. . . ~ ~
r ~
AM-1 r~~~- ~ r ~ ~ , , K'~^~`
~
c-,~-
d+'i'~':
O; 't,d
Pt o.
~ ~ m 4~t , ~ . ~,~r,,• .~aa,~.
,
I
, ~4 ~ad~.~ - ' :a' 1' ,;3, ,c~ ~ ? i ~
I 9 _ • ` ~ ~
. ~ a
w
~
~ . •
`
:t .
010ft ,b..w ~ _ . . . ' " , . :~,r „ ._(+i,Y~,~ ~ x.> wf! ~ ' '.,~y~~ • •
ys . ,
~
:
v ~
' ~ .
. r r J I 7' L
z
. y .
. . . : . a ' . . . ..i., . . . ~
J
a,nt oocs: a/zi/zooe Sheet Revisiona
Fik Nome: aoo»_E.nmit c.e9n ooce: comm-t9 Init. COIOfOdO Deportment of Transportation As Conatructed EXHIBIT B Project No./Code
Horiz. Scale: 1:100 Vcrt. Scalr. 1:100 O ~ 714 Grond Avenue No Revi9ion9: N/A
Eogle Residmcy Unif I nnAn. W M ~ = Eo4e, CO 81631 . Desl
Phone:970-328-6385 FAl(: 970-328-2768 Reasad: 9"a MI.M/BB Suuclue ry~p,
~ Re ion 3 MLM yo~d; Detaier. BB umoers
~ 9 Sheet Subxt: sta Subeet Sheeb: 2 cl 2 $heet Number C
RESOLUTION NO. 12
Series of 2008
A RESOLUTlON AMENDING THE TOWN OF VAEL PUBLIC WAY PERMIT FEE SCHEDULE;
AND SETTING FORTH DETAILS IN REGARD THEREOF.
WHEREAS, The Town of Vail (the "Town"), in the County of Eagle and State of Colorado
is a home rule municipal corporation duly organized and existing under the laws of the State of
Colorado and the Town Charter (the "Charter"); and
WHEREAS, The members of the Town Council of the Town (the "Council") have been
duly elected and qualified; and
WHEREAS, Pursuant to Title 8, Chapter 1, Vail Town Code, a Town fee schedule for
Public Way Use Permits and Public Way Street Cut Permits is necessary in order to offset costs
due to Public Way use, public inconvenience, property degradation, inspection, coordination
and administration; and
WHEREAS, the Public Way Permit Fee Schedule was last adopted on April 4, 2006 by
Resolution No. 5; and
WHEREAS, the Council hereby finds, determines and declares that this Resolution is
necessary and proper for the public health, safety and welfare of the residents and guests of the
Town of Vail.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO: .
Section 1. The Town of Vail Public Way Perrimit Fee Schedule dated April 1, 2008, as set
forth in the attached Exhibit A and incorporated herein by this reference is hereby approved
and adapted by the Town and may be amended from time to time by a resolution of the Council.
Section 2. This Resalution shall be effective immediately upon adoption.
INTRODUCED, READ, APPROVED AND ADOPTED This 15th day of April, 2008.
Richard Cleveland
Town Mayor
ATTEST:
Lorelei Donaldson
Town Clerk
Resolution No. 12, Series 2008
i
Exhibit A
Town of Vail
Public Way Permit Fee Schedute
Adopted April 15', 2008
Public Way Use and Street Cut Permit
A Public Way Permit application fee of $100.00 will be assessed for the issuance of any
Public way Use or Street Cut Permit. In addition, a charge will be assessed for both
Public Way Use Permits and Public Way Street Cut Permits in order to offset costs due
to Public Way use, public inconvenience, property degradation, inspection, coordinatian
and administration. The Fee schedule shall be set as follows: (Fees shall not be pro-
rated, and shall be rounded up to the nearest measurement or time as indicated)
Public Way Use Permit Fee: (Minimum Fee $50.00)
Construcfion Season
Single lane Closure: $0.15 / Ift / day
Two Lane Closure: $0.45 / Ift / day
Three Lane Closure: $1.50 / Ift / daySidewalk/Bike Path Closure: $0.15 / Ift / day
Core Areas Heated Streetscape $0.25 I sqft / week
Paved Surface (non traffic): $0.25 / sqft / month
Non-Paved Surface: $0.05 / sqft / month
Non-Construction Season
Single Lane Closure: $1.00 / Ift / day
Two Lane Closure: $3.00 / Ift / day
Three Lane Closure: $6.00 / Ift / day
Sidewalk/Bike Path: $0.50 / Ift / day
,Core Areas Heated Streetscape $0.50 / sqft / day
Paved Surface (non traffic): $1.00 / sqft / month
Non-Paved Surface: $0.20 / sqft / month
Public Way Street Cut Permit Fee: (Minimum Fee $50.00)
Public V1/ays:
Asphalt/Concrete Paved Surface: $0.30 per square foot
Brick Paver Surface: $1.00 per square foot
Non-Destructive Exploration (each): $50.00 per location
Non-Paved Surfaces: $0.05 ger square foot
Public Vl/ays Under Moritorium:
AsphalUConcrete Paved Surface: $8.00 per square foot
Brick Paver Surtace: $15.00 per square foot
Non-Destructive Exploration (each): $200.00 per location
Non-Paved Surfaces: $0.25 per square foot
Definitions:
Non-Construction Sea§on: Times in which construction is not allowed within the Public
Way in the Town of Vail as defined in Title 8 of the Town
Municipa{ Code and as further defined by the "Vail
Construction Hours Policy" information handout.
Construction Season: All times other than non-construction Season.
Public Ways Under Moratoroum: Public Ways that have been, reconstructed, rehabi{itated, ar
resurfaced within the past five (5)yrs. .
Non-Destructive Exploration: Non destructive sub surface investigation by means of
vacuum suction, auger, boring or other similar means that '
disturbs less than 12" of the surface to determine depth
and location of existing utilities or other structures, pertorm
soil tests or analyses, or other sub surface exploratory
needs.
,
MEMORANDUM
To: Town Council From: Stan Zemler Kathleen Halloran
Date: April 10, 2008
Subject: 2008 Supplemental Appropriation and Budget Adjustment
We are attaching the following documents for your review. This evening meeting you will be
asked to approve Ordinance Number 7 making supplemental appropriations and budget
adjustments to the 2008 budget.
• Supplemental Appropriation Request of 2008
• Summary of Revenue, Expenditures, and Changes in Fund Balances - 2007 Actual
Compared with Amended Budget and 2008 including First Supplemental Appropriation
- General Fund
- Capital Projects Fund - Real Estate Transfer Tax (RETT) Fund
- Heavy Equipment Fund
- Dispatch Services Fund • Ordinance No. 7
~
Changes from first readin2
Changes from first reading have occurred in the General Fund. This change is a result of
unanticipated legal fees from pending litigation. The change is highlighted (in green) throughout
this document to identify new / different information.
Proposed Supplemental Appropriations and Budget Adjustments #1 of 2008
Revenue Expenditure
Increase Increase
Descriptiou (Decrease) (Decrease) Reason
General Fund
RETT Management Fee (50,000) 5% of RETT collections; relates to decrease in RETT revenue projection
Volvo Contract Revenue (sponsorship) 3,000 Volvo to sponsor recycling bags for TOV's Clean Up Day; money received in 2008
Economic Development - Special Pgms 28,000 Expenses related to sponsorship from Volvo ($25,000 was paid to TOV in 2007)
Contributions : Teva Mtn Games (World Climbing Cup) 50,000 Per Council 10/2/07 approved for payment; however request had come in too late to be included in the original 2008 budget
Rental Income 17,600 Rental income of Vail Village Inn Plaza Phase V unit (Plum TV lease with payments beginning May'08)
Facilities - Condo Dues 11,475 Condo Dues on Vail Vallage Inn Plaza unit for Jan - April (Plum TV takes over payment of dues for remainder of year)
Construction permit fees / Contributions 5,105 Per Council 1/8/08, refund Vail Valley Foundation for permit fees relating to Amphitheater Orchestra pit project
Computer equipment 5,500 GPS to be shared by public works, fve and community development .
Master lease rental revenue 16,800 Lease revenue for Chamonix/Buffehr Creek municipal employee apartments
Master lease rent payments 21,000 12 month leases for Chamonix/Buffehr Creek apar[ments (at $850 and $900/month)
Master lease repair & maintenance 1,000 Unit maintenance for tenant turnover
Pazking Equipment Repair 5,200 Pazking equipment damaged by uninsured motorist
Town Council Travel 5,000 Total cost for Uuee peer resort visits is estimated at $ l OK; current budget includes $SK
Peer Resort Visits 20,000 Three peer resort visits (Park City, Lake Tahoe and Whistler) - expense for directors / staff
Legal Fees 11,000 Legal fees for pending lawsuit
Subtotal General Fund (12,600) 163,280
Capital Projects Fuod
Settlement from Red Sandstone culvert damag 6,127 "Stevens settlement" from 20003he town's expense related to repairs on a culvert damaged during construction
Eagle County Grant Revenue - Fire Station 50,000 Roll-forwazd from 2007; County has budgeted this amount in 2008 for planning and design of a third fire station
Fire Infrastructure Improvements 79,229 Roll-forwazd from 2007; For design and planning of a third fire station -
Project ReimbursemenUShared Cosu 40,000 Re-payment of promissory note from Vail Recreation District for the Gymnastics facility
Vail Plaza Hotel improvements 23,790 10 Vail Village Street Light fixtures (Vail Plaza paid the TOV in 2007 for these costs)
Vail°Plaza Hotel improvements 26,784 Construct temporary waik (Vail Plaza paid the TOV in 2007 for these costs)
Vail Plaza Hotel improvements 9,824 Portion of asphalt overlay on Vail Rd (Vail Plaza paid the TOV in 2007 for these costs)
Heary Equipment new capital 3,400 Roll-forwazd from 2007 "
Replace Buses 3,840,297 Roll-forwazd from 2007 - 7 hybrid buses received in 2008
SoRware & hardware upgrades 21,838 Roll-forwazd from 2007; ongoing projects
Radio Replacement 50,000 Roll-forward from 2007; ongoing project
Pazking Entry System 2,985 Roll-forward from 2007; to complete the project
Network upgrades 11,478 Roll-forward from 2007; ongoing projects
Website Maintenaoce 20,000 Roll-fonvard from 2007
CAD/RMS Dispatch systems 14,640 Rolt-forward from 2007
Vehicle Expansion 61,411 $60K for set up of Volvo police vehicles plus $1,411 roll-fonvard from 2007 (see memo attached)
Radio Amplifier in Parking Structures 50,000 Roll-fonvard from 2007; Use for replacement ofAM530 system
Fire Suppression for computer room 35,500 Roll-forward &om 2007
Emergency Generator Replacement 175,000 $75K roll-fonvard from 2007 plus an additional $100K needed for the municipal generator replacement
Pitkin Creek Unit - Electricity 3,600 Electric wsts for Pitkin Creek employee housing unit (rental)
Pitkin Creek Unit - Condo Dues 3,750 Condo Dues for Pitkin Creek employee housing unit (rental)
Altair Unit 178,066 Purchased employee housing unit on 1/2/08 (replaced Bell Tower EHU); Council approved 12/18/07
Sale ofAltair Unit 178,066 Sale of unit to employee 1/28/08
Timber Ridge Loan Guazantee 925,000 Roll-forward from 2007; the town is required by the lender to hold this amount available for the letter of credit for Timber Ridge
Timber Ridge Le al / Zonin 28,927 Roll-forward from 2007; on oin le al fees related to tential redevelo ment of Timber Rid e
Supp 1 of 2008-2nd 2 414/2008 12:27 PM
Proposed Suppiemental Appropriations aad Budget Adjustments #1 of 2008
Revenue Eapenditure
Increase Increase
Description (Decrease) (Decrease) Reason
Bio Mass Study 50,000 Roll-forward from 2007
Bus Shelter Replacement 19,354 Roll-forward from 2007
Capital Street Maintenance 40,672 Roll-forward from 2007 for continued street projects
Facility Capital 168,817 Roll-forward from 2007; to be used for the public works shop and East Vail fire house roofing repairs
Parking Structure Maintenance 176,706 Roll-forward from 2007; to be used for a remodel of the transit center
Third Party / Insurance Reimbursement 51,510 Damages recouped from person who ran their car into our pazking booth and equipment
Equipment Repair & Maintenance 51,510 Cost to repair the parking booth and equipment from above accident
Flammable Storage / Mag Chloride 24,000 Roll-forward from 2007
Underground Utilities projects 47,783 Roll-forward from 2007
Fiber Optic Connection projects 15,000 Roll-forward from 2007 LionsHead Improvements 32,242 Roll-forward from 2007; continued work on transportation study and engineering work for urban renewal
I-70 Noise 829,282 Roll-forward from 2007; this account continues to roll forwazd until a project is identified
West Vail Area Plan 22,732 Roll-forward from 2007
Strategic Planning - Vai12020 Unplementation 25,341 Roll-forward from 2007
LionsHead Parking Structure Redevelopment 34,857 Roll-forward from 2007 to be used for legal fees for potential redevelopment project
Strategic Planning - Chamonix Area 130;545 Roll-forward from 2007 (COTO15)
Way Finding Improvements 6,416 Roll-forward from 2007
Village Streetscape 989,971 Roll-forward from 2007
Manor Vai? Street Lnprovements 100,000 Revenue received in 2006 and deferred until work started; this entry is to recognize the revenue in 2008
Manor Vail Street Improvements 100,000 Work started in 2008
Subtotal Capital Projects Fund 425,703 8,330,747
RETT Projects Fund
RETT Revenue (1,000,000) Decrease in projected tax collections
Management Fee paid to General Fund (50,000) 5% of RETT collections; relates to decrease in revenue projection
Donovan Park Pavillion 29,634 Roll-forward from 2007 - use in 2008 to fix heating system
Dobson Ice Arena 13,807 Roll forward from 2007 - related to $1 fee per ticket sold; money to be used for capital maintenance
Dobson Ice Arena 7,900 Roll-forward from 2007 - boiler leak repair
Construction Services - Gymnastics 23,611 Roll-forward capital reserve fund for Gymnastics facility plus $5,611 budget for retaining wall fix Capital replacement fund 6,000 Current year capital reserve for Gymnastics facility - payment from Vail Recreation District
Construction Services - Gymnastics 6,000 Current year capital reserve for Gymnastics facility
Heavy Equip Operating Chazge 33,527 Original budget did not include correct amount from Fleet manager's cost allocation
Heavy Equip Replacement Chazge 23,639 Original budget did not include correct amount from Fleet managers cost allocation
Ford Pazk Management Plan 81,340 Roll forwazd from 2007; work on recreation facilities and planning
Legal Agreements with VRD 49,229 Roll forward from 2007; continue working on lease agreements with Vail Recreation District
Recreation Path Maintenance 161,473 Roll forwazd from 2007; to be used for path behind Library
Tree Maintenance 55,931 Roll forward from 2007
Street Furniture 41143 Roll forwazd from 2007
Black Gore Creek Sand Mitigation 84,000 Roll forwazd from 2007 - ongoing project with Eagle River Watershed Council
Bear Proof Containers 2,578 Roll forward from 2007
Park Capital Maintenance 20,229 Roll forwazd from 2007
Stream Tract Mitigation 34,881 Roll forwazd from 2007; survey to be performed ia 2008 to determine if there is encroachment along stream hact
ReVOfit Park Restrooms 78,659 Roll forwazd from 2007; to be used for heat in Steven's park and Fordpark restrooms
Forest Health grant revenue 2,400 Grant money received from Colorado State University for Forest Health equipment
Forest Health - small equipment 2,400 Forest Health Equipment expense funded from grant
Forest Health programs 169,408. Roll forward from 2007; funding from Eagle County in 2007 resulted in savings
Environmental Sustainabili 57,011 Roll fonvard from 2007
Supp I of 2008-2nd ' 3 4/4/2008 1227 PM
Proposed Supplemental Appropriations and Budget Adjustments 91 of 2008
Reveoue Eapenditure
Increase Increase
Description (Decrease) (Decrease) Reasoo
Greenhouse 100,000 Roll forward from 2007; Not purchased in 2007 because flowers for Arrabelle area not needed yet; planning for 2008 volume
Tennis Center Improvements 16,800 Roll forward from 2007
Open Space Acquisition / Land 551,019 Roll forward from 2007; this account continues to roll forward until a project or parcel is identified
Master Planning 79,543 Roll forward from 2007; Golf course planning ; bridge assessments
Donovan Park - Lower Bench 15,409 Roll forward from 2007; to construct additional picnic shelter
Whitewater Park 48,325 Roll forward from 2007; to finish project
LionsHead Park 139,000 Roll forward from 2007; location to be finalized
Skate Pazk 65,000 Roll forward from 2007 (only partial roll fonvazd) for 2008 modifications, set up and tear down of skate park
Kayak Take-out 10,000 Roll forward from 2007; Willows development provided funds in '07 for this project
Playground Safety Improvements 40,037 Roll forward from 2007
Raw Water project / Irrigation Control 9,927 Roll forward from 2007; to pay final bill for taw water conversion
Trailhead Signs / Development 11,150 Roll forward from 2007; signage & paving at North trailhead and Pitkin
Cascade Bike Path 6,977 Roll forward from 2007; to complete the project
Katsos Ranch Path 546,887 Roll forward from 2007; ongoing project
Federal Grant Revenue - 149,458 Grant money to be used for the Timber Ridge/ Buffehr Creek path
TimberRidge-Buffehr Crk Rd Separation 653,700 Roll forward from 2007; ongoing project
Public Art - Professional Fees 15,866 2007 net profit from sales of manhole covers / jewelry
Public Art - Donations 108,330 Roll forward from 2007 contributions (Triumph development / Willows $100K)
Public Art - Professional Fees 108,330 Expenditures relating to conuibutions
Public Art - Professional Fees 92,802 Roll forward from 2007 (remaining public art project money from annual appropriations)
ADA Compliance 100,849 Roli forward from 2007; ongoing project
Seibert Cirde 323,230 Roll forward from 2007; ongoing project
Landscape Medians 570,000 Roll forward from 2007; to be used for new medians along south frontage road neaz Solazis
Subtotal RETT Projects Fund (733,812) 4,394,251
Dispatch Service Fund
Radios R&M 13,000 New radios budgeted and ordered in 2007, but were not received until 2008. Computer Software 72,000 Computer software paid for by County in 2007; expenditure will hit in 2008
Capital Ouday 20,000 Funds not used in 2007; "carry-over" to 2008 to fund computer aided dispatch (CAD) systems;
Subtotal Dispatch Service Fund 0 105,000
Heavy Equipment Fund
Capital Outlay / Vehicles 237,156 Roll forward from 2007; for vehicles & equipment budgeted and ordered in 2007, but not received unti12008
Subtotal Heavy Equipment Fund 0 237,156
Total All Funds (320,709) 13,230,434
Supp 1 of 2008-2nd 4 4/4/2000 12;27 PM
, tst Supplemental of 2008
Second Reading
TOWN OF VAIL 2008 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
-
GENERAL FUND
- i - ~ -r---
' ! Unaudited ~ oposed
Ammended ' 2007 ~ Over (Un4e7q Bud et 1st ~ Ammended
~ 2007 Actual r Ammended ; 2008 1 Supplemental I 2008
Revenue
Local Taxes:
Sales Tax Split b/t Gen'1 Fund 8~ Capital Fund ~ 58/42 56/44 60/40 _
Sales Tax $ 10,741,500 $ 10,741,500 $ _4$_ 11,640,000 11,640,000
Property and Ownershi 3,007,998 2,989,770 18,228 3,843,500 3,843,500
Ski Lift Tax 2,890,000 3,039,619 149,619 3,123,85 j2 ~ 3,123,852
Franchise Fees, Penalties, and OtherTaxes 807,000 873,828 66,828 826,110 ~ 826,110
Licenses & Permits 4,489,550 5,083,017 593,467 2,353,950 4 2,353,950
Inter overnmental Revenue 1,345,750 1,534,583 188,833 1,366,800 1,366,800
Trans ortation Centers 4,402,780 4,636,791 234,011 3,736,380 3,736 380
Charges for Services 713,765 733,179 19,414 817,135 50,000 767,135
Fines 8 Forfeitures 201,500 344,546 143,046 215,000 215,000
Eamin s on Investments 795,000 979,445 184,445 675,000 675,000
Rental Revenue 737,220 897,958 160,738 763,000 34,400 797,400
Miscellaneous and Pro'ect Reirnbursements 118,288 195,016 76,728 70,000 ' 3,000 73,000
Total Revenue 30,250,351 32,049,252 1,798,901 29,430,727 12,600 29,418,127
Expenditures
Salaries 12,227,608 12,154,976 72,632 13,108,428 13,108,428
Benefits 4,252,538, 4 325 805 73,267 4,477,762, 4,477,762
Subtotal Com ensation and Benefits 16,480,146 16,480,781 635 17,586,190j - 17 586 190
Contributions, Special Events and Econ Dev 1,214,864 1,293,766 79,102 1,327,340 83,105 1,410,445
All Other O eratin Ex enses 7,566,245 6,691,718 874,527 7,162,216 St'l;1T5,, . 7,242,391
Hea E ui ment O eratin Char es 1,946,418 1,801,707 144,711 2,093,150 2,093 150
Hea E ui ment Re tacement Char es 631,723 622,786 8,93D _ 629,643 629,643
Dis atch Services 512,427 512,427 535 657 535 657
Total Expenditures 28,351,623 27,403,185 I 948,438 29,334,196 163,280 29,497,476
I
Revenue Over (Under Ex nditures 1,898,728 4,646,067 2,747,339 96,531 175,880 79,349
Transferto Capital Projects Fund (222,500) 222,500)1
Be innin Fund Balance 15,433,051 15,433,051 14,686,181 19,856,618
Ending Fund Balance $ 17,109,279 $ 18,856,618 $ 14,782,712 E 19,7T7,269
5
. 1 st Supplemernal of 2008
Second Reatlinn
TOWN OF VAIL 2008 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
I
Unaudlted Pro osed
~ Ammended 2007 Over Under Budget 1st j Ammended
2007 Actual Ammended 2008 Supplemental 2008~
Revenus i ;
Sales
Use Tax $ 7,658,500 $ 8,297,397 $ 638,897 $ 7,760,000 I$ 7,760,000
Tax j - ~ -
, Federai Grant Revenue 50,617 1,571 49,046 815,577 815,577
Lease Revenus 187,800 188,160 360 187,800 - 187,800
Pro'ectReimbursement 1,450,851 1,314818 136,233 - 191,510 191,510
- - .
Ea le Coun Grant Revenue 500,000 - 500,000 - 50,000 50,000
Earnings on Investments and Other 441,500 1,1341890 693,390 10,850 184,193 195,043
Total Revenue ~ 10,289,268 10,936,636 647,368 8,774,227 425,703 9,199,930
I
Ex nditures
Land Purchases ~
Vail Heights Unit 280,000 280,841 841 - - -
Pitkin Creek Unit 462,125 463,121 996 - - -
East Vail Lodging Unit 172,550 173,968 1,418 - - -
Wend)(s Properry 2,060,000 2,030,726 29,274 - - -
Altair Unit - - - - 178,066 178,066
Equi ment Purchases I
Document Ima ing 97,000 132,335 35,335 ~ 350,000 - 350,000
Software & Hardware Upgrades 88,000 92,173 4,173 43,000 - 43,000
Comm Dev Interactive Permit software 73,000 10,730 62,270 - 21,838 21,838
' 5ebsite oftware Licensing ~ - - - 8,500 - 8,500
etwork u rades 45,000 33,522 11,478 32,000 11,478 43,478
& E-commerce 20,000 - 20,000 12,000 20,000 32,000
Com uter Aided Dis atch CAD / RMS Pro'ect 92,500 77,860 14,640 43,000 14,640 57,640
Parkin E ui ment Re lacement 425,348 422,363 2,985 - 2,985 2,985
Patrof Car Video Cameras - - - 8,000 - 8,000
Fire Truck RebuildlRefurbish - 589,352 598,568 9,216 520,000 - 520,000
Jail ! Munici al Bld Video S tem U rade 12,000 12,052 52 23,000 - 23,000
Radio am lification in arkin structures 50,000 - 50,000 - 50,000 50,000
Hea E ui ment new ca ital 17,500 14,100 3,400 - 3,400 3,400
Generator 75,000 - 75,000 - 175,000 175,000
Office E ui ment 17,000 17,924 924 14,635 - 14,635
Re lace Buses 3,842,605 2,308 3,840,297 - 3,840,297 3,840,297
GPS for Buses 52,750 52,750 - - - -
Radio re lacement ublic works, ublic safety) 50,000 - 50,000 495,500 1 50,000 545,500
Vehicle Ex ansion 44,800 43,389 (1,411)1 81 411 61.411
Subtotai Equipment Purchases 5,591,855 1,510,074 4,081,781 1,549,635 4,251,049 5,800,684
Capital Maintenance
Bus Shelter Re lacement 30,000 10,646 19,354 10,000 19,354 29,354
Ca ital Street Maintenance 857,482 816,810 40,672 1,625,000 77,280 1,702,280
Parkin Structure Im rovements 516,127 339,423 176,704 935,000 228,216 1,163,216
General Facili Im rovements 744,627 489,050 255,577 400,000 168,817 568,817
Fire suppression in computer rooms 35,500 - 35,500 - 35,500 35,500
Flammable stora e/ Ma Chioride 24,000 - 24,000 - 24 000 24,000
G mnastics Facili & Reserve 23,612 23 612 - - -
Subtotal Capital Matntenance 2,231,348 1,655,929 551,807 2,970,000 553,987 3,523,167
Street Reconstruction
,Nei hborhood Road Reconstruction - - - 150,000 - 150,000
Nei hborhood Brid e Reconstruction - - 75,000 - 75.000
Subtotal Street Reconstruction - - - 225,000 225,000
6
. 1s1 Supplemental of 2008
Second Readina
TOWN OF VAIL 2008 BUDGET
~ SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
_
CAPITAL PROJECTS FUND
i---
' Unaudited Pro osed
~ Ammended 2007 ; Over(Under i Bud et 1st Ammended
~ 2007 Actual ; Ammended 2008 ; Su piemental 2008
~ 8uildings 8lmprovements ~ I
Fire infrastructure improvements I 79,229 - 79,229)L 250,000 l79,229 329,229
'Building Remodels I 50,000 57,986 i 7,986 I - - -
Fiber O tics in Buildin s 15,000 - 15,000 15,000 15,000 30,000
Dobson Ice Arena 7;900 - 7,900 - - -
Wa Findin Im rovements 9,896 3,480 6,416 30,000 6,416 ~ 36,416
Donovan Park Pavilion 29 634 - 29 634 - - -
Subtotal Bld s/ Im rovements 191,659 61,466 130,193 295,000 100,645 395,645
Streetsca Pro ects
Manor Vail Street Im rovements - 1,647 1,647 - 100,000 100,000
West & East Meadow Drive 950,000 950,000 - 1,720,000 - 1,720,000
East Meadoyv Drive-Streetsca e Heat 1,030,000 1,030,000 - - - -
Villa e Streetsca e 1 276 667 286 698 989 969 - 1,013,761 1,013,761
Subtotal Streetscape Pro ects 3,256,667 2,288,345 988,322 1,720,000 ~ 1,173,761 2,833,761
Housin Pro ram
Bu -Down Pro ram - - - 100,000 - 100,000
Rational Nexus Study 1,999 - 1,999 - - -
Pitkin Creek Em lo ee Housin Unit - - - - 7,350 7,350
Timber Ridge Debt Service Guarantee 925,000 - (925,000 - 925,000 925,000
Timber Ridge Legal / Zoning 32,558 3,694 (28,864 28 927 28 927
S ota! Housing Program _ 959,557 3,694 955,863 1001000 961,277 1,061,277
LlonsHead Redevelopment
LionsHead Im rovements 113 764 81,522 (32,242) - 32,242 32,242
Subtotal Lion"sHead Redevelo ment 113,764 ~ 81,522 32,242 - 32,242 32,242
Other Im rovements
TOV Strate ic Plannin Vail 2020 37,375 12,034 25,341 - 25,341 25,341
West Vail Area Plan 27,302 4,570 (22,732)1 - 22,732 22,732
Strate ic Plannin - Chamonix Area 130,545 - 130,545 - 130,545 130,545
Street Li ht Im rovement Proram 80,099 158,874 78,775 75,000 - 75,000
1-70 Noise 837,575 8,293 829,282 250,000 829,282 1,079,282
LH Parkin Structure Redevelo rnent 186,299 151,442 34 857 - 34,857 34,857
Bio-Mass Stud 50,000 - 50,000 - 50,000 50,000
Under round Utili Improvements 105,000 57,217 47,783 - 47,783 47,783
E. Vail Radio Tower 5,000 - 5.000
Subtotal Other lmprovements 1,454,195 392,430 1,081,765 330,000 1,140,540 1,470,540
Total before Financin 16,773,720 8,922,116 7,851,604 7,189,635 8,330,747 15,520,382
Transferfor Debt Service 2,322,497 2,322,497 2,321,825 - 2,321,825
Transfer from General Fund 222,500 222.500 -
Total Financin 2,099,997 2,099,997 - 2,321,825 - 2,321,825
Total Ex enditures 18,873,717 11,022,113 7,851,604 9,511,460 8,330,747 17,842,207
Revenue Over Under Expenditures 8,584,449 85,477 8,498,972 (737,233 7,905,044 8,642,277)
IBe inni~ Fund Ba4ance 10,256,602 10,256,602 - 754,153 ~ - 10,171,125
Ending Fund Balance 3 1,672,153 $ 10,171,125 $ 8,498,972 $ 16,920 ; 7,905,044 I $ 1,528,848
7
1 st Supplemental of 2008
Second Reading
TOWN OF VAIL 2008 BUDGET _
SUMMARY OF REVENUE, EXPENDITURES, ANO CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
EHE i
- Unaudited i Proposed
~ Ammended 2007 Over Under Bud et 1st Ammended
REVEMUE 2007 Actual Ammended 2008 Supptemental 2008
Real Estate Transfer Tax $ 5,825,000 $ 6,536,118 $ 711,118 $ 8,230,000 $ 1,000,000 $ 7,230,000
Grant Revenue , - - - - 151,858 151,858
Golf Course Lease 123,018 116,472 (6,546) 126,708 - 126,708
Lotte Revenue ~ 20,000 24,451 4,451 20,000 - 20,000
Pro'ect Reimbursements 399,065 246,073 152,992 8,000 6,000
Earnin s on Investments and Other I 533,000 734,928 201,928 200,000 108,330 308,330
Recreation Ameni Fees 981 000 1 1654,574 183.574 125.000 - 125.000
Total Revenue 7,881,083 8,822,616 941,533 8,701,708 733,812 7,967,896
EXPENDITURES ~ -
Mnuai Maintenance
RETT Management Fee to Gen'I Fund 291,250 253,591 (37,659 411,500 50,000 361,500
Park, Path & Landsca e Maintenance 1,260,802 1,085,479 175,323 1,253,900 57,166 1,311,066
Rec. Path Ca ital Maintenance 234,837 73,364 161,473 222,789 161,473 384,262
AI ine Garden Su oR 54,080 56,275 2,195 70,000 - 70,000
Tree Maintenance 104,796 48,865 55,931 60,000 55,931 115,931
Forest Health Mana ement 385,325 215,917 169,408 360,000 171,808 531,808
Street Fumiture Re lacement 20,000 15,857 4,143 20,000 4,143 24,143
Black Gore Creek Sand Miti ation 184,000 100,000 84 000 100 000 84.000 184,000
Subtotal Maintenance 2,535,090 1,849,348 685,742 2,498,189 484,521 2,982,710
Recreation PathlTrail Development Katsos Ranch Path 1,225,943 679,056 546,887 - 546,887 546,887
Cascade Bike Path 7,000 23 6,977 - 6,977 6,977
TimberRidge-Buffehr Crk Rd Path 675,000 21,300 653,740 - 653,700 653,700
Streamwalk & Safety Improvemetns - • - - 225,000 225,000
TrailheadDevelo ment/Im rovement 27,273 16,123 11,150 22,100 11,150 33,250
Meadow Drive Streetsca e 720,000 720,000 - 1,250,000 - 1,250,000
Fronta e Road Bike Lanes / Trails - - 1 275 000 - 1,275,000
Subtotal Pathwa s 2,655,216 1,436,502 7,218,714 2,772,100 1,218,714 3,990,814
Capital Maintenance
ADA Com liance w/ VRD 126,848 . 25,999 100,849 - 100,849 100,849
VRD A reements - Le al Counsel 52,A44 3,215 49,229 50,000 49,229 99,229
Raw Water Pro'ect / Irriation Control 10,388 461 9,927 - 9,927 9,927
Stream Tract Incursion Surve 34,881 - 34,881 30,000 34,881 64,881
Bi Hom Park 216,756 227,512 10,756 - - -
Pla round Safe / Red Sandstone 58,000 7,206 50,794 425,000 40,037 465,037
659
Retrofit Park Restrooms-3 seasons 172,404 93,745 78,659 - 78,659 78J570
Park / Pla round Ca ital Maintenance 100,000 79,771 20,229 105,000 20,229 Landsca e Medians .570,000 - 570,000 - 570,000 Turf To dresser 12,000 10,555 E_IJE - Bear Proof Containers 199,500 196,922 2,578 2,578 Sibert Circle 1,099,095 775,865 323,230 323,230 ,Ford Am hitheater Renovations 250,000 250,000 - -
Greenhouse 100,000 - 100,000 100,000 100,000
Dobson Ice Arena - - - 77,200 21,707 98,907
G mnastics Center - - - - 29,611 29,611
Ford Park / Tennis Center Im rovements 56 000 39,200 16 800 62,000 16,800 78,800
Subtotal Ca Ital Maintenance 3,058,318 1,710,451 1,347,865 749,200 11397,737 2,146,937
Art in Public Places (AIPP)
PublicArt 360,909 168,108 (192,801 ;7;;5~.000 ° 246;'898,' 291,998
Project Mana ement 76,746 77111 365 62,167 62,167
Subtotal AIPP 437,655 245,219 192,436 137,167 216,998 354,165
Park Development
Donovan Park 49,050 33,641 15,409 - 45,043 45,043
White Water Park 376,000 327,675 48,325 - 48,325 48,325
LionsHead Park 139 000 (139.000)1 928 000 139 000 1,067,0001
. 8
1 st Supplemental of 2008
• Second Reading
_ TOWN OF VAIL 2008 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
------1-
Unaudited Pro osed
Ammended 2007 Over Under Bud et ist Ammended
REVENUE 2007 Actual Ammended 2008 Supplemental 2008
Skate Park ~ 400,000 I 170,290 ~ (229,710 - 65,000 65,000
Ka ak Take-out i 10,000 (10,000) - 10,000 10,000
Ford Park Master Pian-Im rovements 100,000 18,660 (81,340)11 1 500,000 81,340 1,581,340
Subtotai Park Development _ 1,074,050 550,266 ~ 523,784 2,428,000 ' 388,708 2,816,708
Recreation Master Planning 104,500 24,957 79,543 - 79,543 79,543
Environmental Sustainabili 250,000 192 989 57,011 250,000 57,011 307,011
O en S ace Ac uisition 551,019 - 551,019 - 551,019 551,019
Total Eupenditures 10,685,846 6,009,732 4,658,114 8,834,856 4,394,251 13,228,907
Revenue Over Under Expendltures 2,784,763 2,812,884 5,597,647 132,948 5,128,063 5,261,011
Be innin Fund Balance 8,956,388 8,956,388 6,953,621 11,769,272
Ending Fund Balance $ 6,171,625 S 71,769,272 5 5,597,647 a 6,820,673 ~ 5,128,063 a 6,508,261
~
9
1st Supplemenlal of 2008
Sarnnri Rwarling
TOWN OF VAIL 2008 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
~
Unaudited Proposed
Ammended i 2007 Ovqr ~Under) Bud et 1sAmmended
2007 Actual Ammended 2008 i Supplemental 2008
Revenue
E911 Board Revenue $ 563,654 $ 586,404 $ 22,750 $ 582,183 $ 582,183
Intera en Char es 901,858 942,204 40,346 956,694 956,694
Town of Vail lntera enc Char e 512,427 512,427 - 535,657 535,657
Earnin s on Investments - 38,678 38,678 -
E911 BOARD Ca ital Grant - - - -
Pro'ect Reimbursement 86,135 92,135 6,000 - -
Other - - '
Total Revenue 2,064,074 2,171,848 107,774 2,074,534 2,074,534
Expenditures
Salaries & Benefits 1,470,322 1,399,038 71,284 1,606,676 1,606,676
O eratin , Maintenance & Contracts 489,254 397,630 91,624 465,511 13,000 478,511
Ca ital Outla 122,000 - 122,000 50,000 92,000 142,000
7otal Ex enditures 2,081,576 1,796,668 284,908 2,122,187 105,000 2,227,187
Revenue Over(Under) Expenditures (17,502) 375,180 392,682 (47,653) (105,000) (152,653)
Be innin Fund Balance 543,186 , 543,186 - 525,684 918,366
Ending Fund Bafance $ 525,684 $ 918,366 $ 392,682 $ 478,031 $ (105,000), $ 765,713
I
II
~
10 ;
' 1 st Supplemental of 2008
Second Reading
TOWN OF VAIL 2008 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
HEAVY EDUiPMENT FUMD
i i
I
' i
Unaudited Proposed Ammended ~ 2007 Over Under) Bud et 1st Ammended
2007 Actual Ammended ~ 2008 Supplemental 2008
Revenue
Town of Vail Intera enc Charce $ 2,578,141 $ 2,493,409 $ 84,732 $ 2,795,945 $ 2,795,945.00 Insurance Reimbursements & Other 37,900 69,055 31,155 38,800 38,800
Eamin s on Investments 8,000 66,476 58,476 65,000 65,000
E ui ment Sales and Trade-ins 149,916 99,032 (50,884) 133,530 133,530
Total Revenue 2,773 957 2,727,972 45,985 3,033,275 - 3,033 275
Expenditures '
Salaries & Benefits 926,331 781,304 145,027 970,593 870,593
O eratin , Maintenance & Contracts 1,012,873 1,115,880 103,007 1,180,450 1,180,450
Ca italOutla 671,300 531,112 140188 686300 237,156 923,456
Total Ex enditures 2 610 504 2,428,296 182,208 2,837,343 237,156 3,074,499
Revenue Over (Under) Expenditures 163,453 299,676 136,223 195,932 237,156) , (41,224)
Be innin Fund Balance 1,385,383 1,385,383 1,473,250 1,685,059
I
Ending Fund Balance 1,548,836 $ 1,685,059 I$ 136,223 $ 1,669,182 $ (237,156) $ 1,643,835
11
ORDINANCE NO. 7
SERIES OF 2008
AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL
GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND,
DISPATCH SER1/ICES FUND, AND HEAVY EQUIPMENT FUND OF THE 2008 BUDGET FOR
THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID
APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2008 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
29, Series of 2007, adopting the 2008 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
W HEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain supplemental appropriations and budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF ,
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following supplemental appropriations and budget adjustments for the
2008 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the expenditure or
(reduction) of said appropriations as fo!lows:
General Fund $ 163,280
Capital Projects Fund 8,330,747
Real Estate Transfer Tax Fund 4,394,251
Dispatch Services Fund 105,000
Heavy Equipment Fund 237. 9 56
Total $13,230,434
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
Ordinance No. 7, Series of 2008
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any nght which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith
are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise
any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READfNG this 1 st day of April, 2008, and a public hearing shall be held on this Ordinance on
the 15th day of April, 2008, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Munic+pal Building of the town.
. Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
READ AND APPROVED AS AMMENDED ON SECOND READING AND ORDERED PUBLISHED
IN FULL this 15th day of April, 2008.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 7, Series of 2008
.
MEMORANDUM
TO: Town Council
FROM: Community Development Department
DATE: Aprii 15, 2008
SUBJECT: A request for first reading of Ordinance No. 10, Series of 2008, repealing
and re-enacting Ordinance No. 31, Series of 2007, Cascade Village,
amending and re-establishing the approved development plan for Area A
of SDD No. 4, pursuant to Article 12-9A-10, Amendment Procedures, Vail
Town Code, to allow for the construction of two additions (deck
enclosures) to the south side of Vail Cascade Hotel, located at 1300
Westhaven Drive/Cascade Village Subdivision, and setting forth details in
regard thereto. (PEC080007)
Applicant: L.O. Holding, Inc., represented by Richard Burcham,
Destination Hotels and Resorts
Planner: Nicole Peterson
1. DESCRIPTION OF THE REQUEST
This SDD major amendment ordinance request includes two additions
(Enclosures of portions of existing decks), expansion of one deck and the
addition of a staircase located. on the south side of the Vail Cascade Hotel
building located at 1300 Westhaven Drive. The proposed additions will expand
the floor area of the existing Chap's Restaurant by 1,405 square feet and the
existing library by 486 square feet, for a total of 1,891 square feet of additional
enclosed space. In addition, this request includes an expansion of the Chap's
Restaurant deck by 183 square feet and the addition of a staircase from the
existing deck to the ground level patio and pool.
Please see Staff's March 24, 2008, memo to the Planning and Environmental
Commission. (Attachment A) for plans and additional information. Staff has
attached the proposed Ordinance No. 10, Series of 2008 with additions
highlighted in bold italics on pages 16, 20 and 21 (Attachment B). On page 16 of
Ordinance No. 10, Staff is proposing an updated parking requirement table to
replace out-dated information provided in previous Ordinances. The proposed
parking table was created after the Planning and Environmental Commission
hearing because Ordinance No. 10 was drafted after the hearing. Staff's parking
analysis, both prior and after the creation of the table, revealed the same result;
that the additions do not require construction of additional parking spaces.
. II. BACKGROUND
The Planning and Environmental Commission, at their March 24, 2008 hearing,
recommended that the Council approve the request with the following conditions:
1
~
1. That the Developer receives final review and approval of the proposed
development plan by the Town of Vail Design Review Board, prior to making
an application for the issuance of a building permit.
2. That the Developer meet the Commercial Linkage requirement set forth in
Section 12-23 Commercial Linkage, Vail Town Code.
Prior to the PEC meeting, the applicant had agreed to comply with the
Commercial Linkage requirement through the fee in lieu mitigation method set
forth in Section 12-23 Commercial Linkage, Vail Town Code. Staff calculated the
fee in lieu for the proposed Chap's addition, in the amount of $249,631.50
(Attachment C). The PEC had concerns that the amount of the fee in lieu was
too great and urged the applicant to submit a statement to waive the fee in lieu in
accordance with Section 12-23-26 Employee Generation and Mitigation Rates,
Vail Town Code as follows (in part):
"12-23-2: EMPLOYEE GENERATION AIVD MITIGATION RATES
8. If an applicant submits competent evidence that the employee generation
rates contained in table 23-1 of this section or the nexus study do not accurately
reflect the number of employees generated by the proposed commercial
development or redevelopment and the administrator finds that such evidence
warrants a deviation from those employee generation rates, the administrator
shall allow for such a deviation as the administrator deems appropriate."
The applicant has submitted a statement requesting waiver of the fee in lieu
(Attachment D). Staff requests a Council decision to either; waive, partially
waive, or collect the fee in lieu to comply with Section 12-23 Commercial
Linkage, Vail Town Code. Staff has reviewed the request and does not fnd
sufficient proof that no new employees will be required in connection with the
proposed addition, nor that business will not increase. Staff believes the waiver
would set an unwanted precedent for future requests. Therefore, Staff is
recommending that the applicant pay the fee in lieu requirement in full. Staff has .
attached the PEC minu#es for the Council's review (Attachment E).
II1. STAFF RECOMMENDATION
The Community Development Department recommends that the Town Council
approve, with conditions the request subject to the following conditions:
Should the Council choose to approve the request, the Department of
Community Development recommends the Commission pass the following
motion:
"The Town Council approves, with conditions, the first reading of
Ordinance No. 10, Series of 2008, repealing and re-enacting Ordinance.
No. 31, Series of 2007, Cascade Village, amending and re-establishing
the approved development plan for Area A of SDD No. 4, pursuant to
Article 12-9A-10, Amendment Procedures, Vail Town Code, to allow for
the consfruction of two additions (deck enclosures) to the south side of
Vail Cascade Hotel, located at 1300 Westhaven Drive/Cascade Village
Subdivision, and setting forth details in regard thereto."
2
Should the Council choose to approve this amendment, the Community
Development Department suggests the following conditions:
1. That the Developer receives final review and approval of the proposed
development plan by the Town of Vail Design Review Board, prior to
making an application for the issuance of a building permit.
2. That the Developer pays in full, the emplayee housing mitigation fee of
$249, 631.50 prior to the issuance of a building permit.
Should the Council choose to approve this amendment, the Community
Development recommends the Council makes the following findings:
"The Town Council finds:
1. That the amendment is consistent with the applicable elements of the
adopted goa/s, objectives and policies outlined in the Vail
, Comprehensive Plan and is compatible with the development
objectives of the Town, based upon the review outlined in Section Vll
of the Staff's March 24, 2008, memorandum to the Plannrng and
Environmental Commission; and
2. That the amendment does further the general and specific purposes
of the Zoning Regulations, based upon the review outlined in Section
VI! of the Staff's March 24, 2008, memorandum to the Planning and
Environmental Commission; and
3. That the amendment does promote the health; safety, morals, and
general welfare of the Town, and does promote the coordinated and
harmonious development of the Town in a manner that conserves and
enhances its natural environment and its established character as a
resort and residential community of the highest quality, based upon
the review outlined in Section Vll of the Sfaff's March 24, 2008,
memorandum to the Planning and Environmental Commission.
IV. ATTACHMENTS
A. Staff memorandum to PEC dated March 24, 2008, including plans
B. Ordinance No. 10, Series of 2008
C. Fee in Lieu Calculation provided by TOV Housing Coordinator
D. Applicant's statement regarding employee housing requirement
E. PEC March 24, 2008 minutes
3
,
' Attachment A
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: March 24, 2008
SUBJECT: A request for a final recommendatian to the Vaif Town Council on a major
amendment to Special Development District No. 4, Area A, Vail Cascade,
pursuant to Article 12-9A, Special Development District, Vail Town Code,
to allow for an addition to the Vail Cascade Resort and Spa by enclosing
portions of two decks, located at 1300 Westhaven Drive/Cascade Village
Subdivision, and setting forth details in regard, thereto. (PEC080007)
Applicant: L.O. Holding, Inc., represented by JG Johnson Architects
Planner: Nicole Peterson
1. SUMMARY
The Applicant, L.O. Holding, Inc., represented by JG Johnson Architects, has
requested final review by the Planning and Environmental Commission for a
major amendment to Special Development District No. 4, Area A, Vail Cascade,
to allow for an addition to the Vail Cascade Resort and Spa by enclosing portions
of two decks, located at 1300 Westhaven Drive.
Staff is recommending approval, with conditions of the major amendment to
SDD No. 4, Vail Cascade, as detailed in Section VII of this memo.
II. DESCRIPTION OF THE REQUEST
, This major amendment request includes two additions (Enclosures of portions of
existing decks), expansion of one deck and the addition of a staircase locatied on
the south side of the Vail Cascade Resort and Spa building located at 1300
Westhaven Drive (Please see attachment A, vicinity map). The proposed
additions will expand the floor area of the existing Chap's Restaurant by 1,405
square feet and the existing library by 486 square feet, for a tota{ of 1,891 square
feet of additional enclosed space. In addition, this request includes an expansion
of the Chap's Restaurant deck by 183 square feet and the addition of a staircase
from the existing deck to the ground level patio and pool (Please see attachment
B, plans).
A major amendment to SDD No. 4, Vail Cascade, is required pursuant to Section
12-9A-2, Vail Town Code. Specifically, the definitions of Major and Minor
Amendment's stated in Section V of this memo. Staff determined that the
proposed additions expand the existing building footprint or foundation more than
five feet, thus requiring a major amendment to SDD No. 4.
1
III. BACKGROUND
Specia! Development District No. 4, Cascade Village, was adopted by Ordinance
No. 5, Series of 1976. At least eighteen subsequent amendments occurred from
1977 through the present day. The subject property was a Planned Unit
Development under Eagle County Jurisdiction when the property was annexed in
1975. SDD No. 4 includes the following:
Area A Cascade Village (Subject site, see vicinity map)
Area B Coldstream Condominiums
Area C Glen Lyon Primary/Secondary and Single Family Lots
Area D Glen Lyon Commercial Site
Area E Tract K
The entire Cascade Village site is approximately 97.5 acres. Because the
property was annexed into the Town of Vail as a Planned Unit Development
under Eagle County jurisdiction and early Special Development Districts were not
based on an underlying zoning, there is no underlying zoning for Cascade
Village. The uses and development standards for the entire property are as
outlined in the adopting ordinance for Special Development District No. 4.
IV. ROLES OF THE REVIEWING BOARDS
Major Amendment to Special Development District (SDD) Order of Review:
Generally, applications will be reviewed first by the PEC for impacts of
useldevelopment, then by the DRB for compliance of proposed buildings and site
' planning, and final approval by the Town Council.
Planninq and Environmental Commission (PEC
The PEC shall review the proposal for general compliance pursuant to criteria set
forth in Section 12-9A-8: Design Criteria and Necessary Findings. The Planning
and Environmental Commission may recommend approval of the petition
. or proposal as initiated, may recommend approval with such medications
as it deems necessary to accomplish the purpose of this title, or may
recommend denial of the petition or rejection of the proposal.
Desiqn Review Board:
The Design Review Board has no review authority on a Major or Minor
Amendment to a Special Development District (SDD), but must review any
accompanying Design Review Board application. The Design Review Board
therefore will make a recommendation to the Planning and Environmental
Commission on any cleviations proposed to the architectural design guidelines
prescribed in the Vail Village Master Plan.
Town Council:
Upon receipt of the report and recommendation of the Planning and
Environmental Commission, the Town Council shall set a date for hearing within
- the following thirty (30) days~ Within -twenty- (20) days of the elosing of a public
2
,
hearing on a proposed SDD, the Town Council shall act on the petition or
proposal. The Town Council shall consider but shall not be bound by the
recommendation of the Planning and Environmental Commission. The Town
Council may cause an ordinance to be introduced to create or amend a special
development district.
Staff:
The staff is responsible for ensuring that all submittal requirements are provided
and plans conform to the technical requirements of the Zoning Regulations. The
staff also advises the applicant as to compliance with the design guidelines.
Staff provides a staff memo containing background on the property and provides
a staff evaluation of the project with respect to the required criteria and findings,
and a recommendation on approval, approval with conditions, or denial. Staff
alsa facilitates the review process.
V. APPLICABLE PLANNING DOCUMENTS
Vail Town Code
Section 12-9A: Special Development (SDD) District
12-9A-1: PURPOSE: The purpose of the special development district is to
encourage flexibility and creativity in the developmenf of land in order to
promote its most appropriate use; to improve the design character and quality
of the new development with the fown; to facilifafe the adequate and
economical provision of streets and utilities; to preserve the natural and
scenic features of open space areas; and to further the overall goa/s of the
community as stated in the Vail comprehensive plan
12-9A-2: DEFINITIONS (in part)
Maiar Amendment. Any proposal to change uses; increase gross
residential floar area; change fhe number of dwelling or accommodation
units; modify, enlarge or expand any approved special development
district (other than minor amendments' as defined in this section).
Minar Amendment: Modifications to building plans, si#e or landscape
plans that do not alter the basic intent and character of the approved
special development district, and are consistent with the design criteria of
this article. Minor amendmenfs may include, but not be limited to,
variafions of nof more than five feet (5) to approved setbacks and/or
building footprints changes to landscape or site plans that do not
adversely impact pedestrian or vehicular circulation throughtout the
special development district; or changes to gross floor area..
12-9A-8: DESIGN CRITERIA AND NECESSARY FINDINGS: Please see
section Vll of this memo which states and discusses Section 12-9A-8.
3
12-9A-10: AMENDMENT PROCEDURES (In part):
8. Major Amendments:
1. Requests for major amendments fo an approved special
development district shall be reviewed in accordance with the procedures
described in section 12-9A-4 of this article. Town of Vail Land Use Plan Chapter 1- Introduction - 1. Purpose of Project (in part):
This document is intended to serve as a basis from which future decisions may
be made regarding land use within the Valley. The primary focus of the Land
Use Plan has been to address the long-term needs and desires of the Town as it
matures.
Chapter ll - Land Use Plan Goa/s and Policies (in part):
The goals articulated here reflect the desires of the citizenry as expressed
through the series of public meetings held throughout the project. These goa/
statements should be used in the evaluation of any development proposal.
1.0 General Growth/Developmenf
1.1 Vail should continue to grow in a controlled environmenf,
maintaining a ba/ance befween residential, commercial and
recreational uses to serve both the visitor and the permanenf
resident.
9.2 The quality of the environment including air, water and other
natural resources should be protected as the Town grows.
1.3 The qualify of development should be maintained and upgraded
whenever possible.
1.12 Vaii shouid accommodate mosf of the additional growth in existing
developed areas (infi!l areas).
3.0 Commercial
3.4 Commercial growth should be concentrated in existing commercial
areas to accommodate both local and visitor needs.
The subject property land use designation is Resort Accommodations and
Services (RAS). The RAS designation is defined by the Land Use Plan as:
This area includes activities aimed at accommodating the overnight and
short-term visitor to the area. Primary uses include hotels, lodges, service
stations, and parking structures.
VI. ZONING AND LAND USE
Zoning: Special Development District No. 4(no underlying
zone district)
4
Land Use Plan Designation: Resort Accommodations and Services (RAS)
Cascade Site Area `A': 17.95 acres or 781,902 sq. ft. Area `A' of SDD #4
is used for most all the following development
standards and requirements. The `Allowed/Req.'
standards, with the exception of setbacks, are
taken from Ordinance #31, Series of 2007.
Development Standard Allowed/Req. Proposed (20' & 12' additions
over existinq decks
Setbacks:
North (Entrance): 0' * No change
South (Gore Creek): 125' * Closest point of addition
113'
50' Watercourse 65'+*
East: 0' No change
West: 13' * No change
Building Height: 71' No change
Density (Area A): 270 DU NQ change
GRFA (Area A): 289,145 sq. ft. No change
Comm. Sq. Ft. (Area A): 35,698 sq. ft. 26,003 sq. ft.
(24,598 sq. ft. existing,
according to Ord. #31, series
of 2007 + 1,405 sq. ft.
addition to Chap's)
Site Coverage (Area A): 45% -37.3%
(297,065.7 sq. ft.) (-246,341 sq. ft. calculated
with GIS. Includes proposed
addition, Westhaven and
Cornerstone)
Parking: 381 (Existing uses) 421 existing spaces in
+ 12 (Addition) Cascade parking structure,
393 according to Ord. #31, series
of 2007
Employee Housing: The proposed addition triggers an EHU requirement under
Section 12-23 Commercial Linkage. One point 9(1.9) employees are generated
by the 1,405 sq. ft. addition (1,405/ 1,000 x 6.75 employees [eating & drinking
establishment] x 20% mitigation = 1.90 [1.89675]. The fee-in-lieu payment due is
$249,631.50 (1.90 employees x $131,385).
* The watercourse setback and existing hotel building setbacks from property line
to closest foundation, as measured on Site Plan dated 2/15/08.
5
VII. REVIEW CRITERIA AND FINDINGS
Section 12-9A-8, below, outlines the design criteria for Special Development
Districts. Staff has responded to each of the criteria as they relate to the
proposed additions to Vail Cascade Resort and Spa (Chap's Restaurant and
hotel library).
12-9A-8: DESIGN CRITERIA:
The following design criteria shall be used as the principal criteria in evaluating
the merits of the proposed special development districf. It shall be the burden of
the applicant to demonstrate 'that submittal material and the proposed
development plan comply with each of the following standards, or demonsfrate
that one or more of them is not applicable, or that a practical solution consistenf
with the public interest has been achieved:
A. Design compafibility and sensitivify to the immediate environment,
neigh6orhood and adjacent properfies relafive to architectural design,
sca/e, bulk, building heighf, buffer zones, identity, character, visual
integrity and orientation.
The additions are minimal (1,405 sq. ft and 486 sq. ft), in scale, to the
existing hotel building and the additions match the existing building
architecture. Staff believes that the design and character, of the proposed
additions, is consistent with the existing building and surrounding buildings
and that the additions further the visual integrity of the development.
B. Uses, activity and density which provide a compatible, effrcient and
workable relationship with surroundinq uses and activity.
Staff believes the proposed uses, activities and density continue to provide
a compatible, efficient and workable relationship with surrounding uses and
activity. The proposed additions are meant to increase the usable function
of the existing uses and activities (Chap's Restaurant and hotel library) by
providing more indoor space to be utilized throughout the winter.
C. Compliance with parking and loading requirements as ouflined in
Chapfer 12-10 of the Vail Town Code.
The provisions of SDD No. 4, Vail Cascade, state the following with specific
reference to Area A:
1. "Off-street parking shall be provided in accordance wifh Chapter
12-10, except that 75% of the required parking in Area A shafl be
located within a parking structure or buildings with the exception of
Millrace IV, Scenario I, where 66.6% and the Wesfhaven
Condominiums, where 71 % of required parking shall be enclosed
in a building.
6
The proposed additions generate the need for 12 new parking spaces. The
Library addition requires zero new spaces because it is common area in the
hotel, which does not require parking under Vail Town Code. The Chap's '
addition generates the need for 12 new spaces at 1 space per 120 sq. ft. of
addition (1,405 sq. ft. / 120 sq. ft. = 11.7 or 12).
The last adopted revision to SDD #4, Area A was Ordinance #31, Series of
2007. Ordinance #31, Series of 2007, provides the total number of parking
spaces required for the uses existing in Area A, at that time, equaling 381
spaces. The Ordinance also provides the amount of existing parking in the
Cascade parking structure, totaling 421 spaces. Given that 381 spaces
were required with the existing uses, and add the additional 12 spaces
required for the Chap's restaurant addition, Staff calculated that 393 spaces
are required and 421 spaces are provided in the parking structure.
Therefore, the parking need is being met.
Furthermore, Staff believes that the proposed commercial additions do not
cFeate a parking shortage because today there is less utilized commercial
space in Area A then there was when Ordinance #31, Series of 2007 was
adopted (i.e. theater and college are no longer used).
D. Conformity with the applicable elements of the Vai1 Comprehensive
Plan.
Staff has reviewed the Town of Vail Land Use Plan and believes the Plan
gaals listed below are upheld by the proposed additions.
1.0 General Growth/Development
1.1 Vail should continue to grow in a controlled environmenf,
maintaining a balance between residenfial, commercial and
recreational uses to serve both the visitor and the permanenf
resident.
1.2 The quality of the environment including air, water and other
natural resources should be protected as the Town grows.
9.3 The quality of development should be maintained and upgraded
whenever possib/e.
1.12 Vail should accommodate most of the additional growfh in existing
developed areas (infill areas).
3.0 Commercial
3.4 Commercial growth should be concentrated in existing commercial
areas to accommodate both local and visitor needs.
7
E. Identification and mitigation of natural and/or geologic hazards that
affect the property on which the special development district is
proposed.
According to the Official Town of Vail Geologic Hazard Maps, the proposed
additions are not located in any geologically sensitive areas or within the
100-year floodplain of Gore Creek or its tributaries.
F. Site plan, building design and location and open space provisions
designed to produce a functional development responsive and
sensitive to natural features, vegetation and overall aesthetic quality
of the community.
The proposed additions do not disturb any natural features or vegetation as
they are being constructed on two existing second story decks. Staff
believes the proposed additions are consistent with the existing design of
the Cascade hotel building and the proposed additions will enhance the
aesthetic quality of the building and thus the community.
G. A circulation system designed for both vehicies and pedestrians
addressing on and off-site traffic circulation.
The applicant is proposing improved pedestrian circulation by providing an
additional staircase to the patio and pool deck below. The applicant also
plans to update and remodel the patio and pool deck area. Staff believes
the proposed additions have little to no effect on the vehicle traffic as the
additions generate minimal impact in terms of additional tnps. There is
currently a valet service for patrons of Chap's restaurant, which will
continue to operate.
H. Functional and aesthetic landscaping and open space in order to
optimize and preserve natural features, recreation, views and
functions.
No changes to landscaping are proposed through this request. Ftowever,
landscaping and patio improvements have been approved by the Design
Review Board.
1. Phasing plan or subdivision plan that will maintain a workable,
functional and efficient relationship throughout the development of
the special development district.
The applicant is proposing to construct the proposed deck enclosures in
unison with the approved landscape and patio improvements (DRB 08-
0019 & 08-0020). Pending review and approval by PEC and Town Council,
this project is slated to begin this summer. Town improvements to the Gore
Creek Trail (Section adjacent to the Cascade Resort) are also scheduled
for this summer.
8
VIII. STAFF RECOMMENDATION
The Community Development Department recommends that the Planning and
Environmental Commission forwards a recommendation of approval, with
conditions of the proposed amendment to Special Development District No. 4,
Cascade Village, pursuant to Article 12-9A, Vail Town Code, to the Vail Town
Council. Staff's recommendation is based upon the review of the criteria found in
Section VII of this memorandum and the evidence and testimony presented,
subject to the following conditions:
Should the Planning and Environmental Commission choose to forward a
recommendation of approval to the Vail Town Council of this proposed
amendment to a Special Development District, the Department of Community
Development recommends the Commission pass the following motion:
"The Planning and Environmental Commission recommends approval,
with conditions, of a major amendment to Special Development District
No. 41 Area A, Vail Cascade, pursuant to Article 12-9A, Specia/
Development District, Vail Town Code, to allow for an addition to the Vail
Cascade Resort and Spa by enclosing portions of two decks, located at
1300 Westhaven Drive%Cascade Village Subdivision, and setting forth
details in regard thereto. (PEC080007)"
Should the Planning and Environmentel Commission choose to approve this
amendment, the Community Development Department suggests the following
conditions:
1. That the Developer receives final review and approval of the proposed
development plan by the Town of Vail Design Review Board, prior to
making an application for the issuance of a building permit.
2. That fhe Developer pays in full, the employee housing mitigation fee of
$249, 631.50 prior to the issuance of a building permit.
Should the Planning and Environmental Commission choose to approve this
amendment, the Community Development recommends the Commission makes
the following findings:
"The Planning and Environmental Commission fnds:
1. That the amendment is consistent with the applicable elements of the
adopted goals, objectives and policies outlined in the Vail
Comprehensive Plan and is compatible with the development
objectives of the Town; based upon the review outlined in Section VII
of the Staft's March 24, 2008, memorandum to fhe Planning and
Environmental Commission; and
2. That the amendment does further the general and specific purposes
of the Zoning Regulations, based upon the review outlined in Section
Vll of the Staff's March 24, 2008, rriemorandum to the Planning and
Environmenta! Commission; and
9
3. That the amendment does promote the health, safety, morals, and
general welfare of tfre Town, and does promote fhe coordinated and
harmonious development of the Town in a manner that conserves and
enhances its natural environment and its established character as a
resort and residential community of the highest quality, based upbn
the review outlined in Section VII of the Staff's March 24, 2008,
memorandum to the Planning and Environmental Commissiorr.
IX. ATTACHMENTS A. Vicinity Map
B. Project Narrative (By Rick Pylman, Pylman & Associates, Inc.)
C. Plans
10
Major Amendment to 5DD #4 - Vail`Cascade Area A
Cascade Vllage Subdivision / 1300V11esthaven Drive' r~
v~ ~i~ re. ? 4~ . °.s ~s''~ ;S~ r , r ,•~''rT
"s . i 7- . 1"''" n ,._a~ ~ ? ~ ~ 't ~'-F#~~'x~ r
~
~
.
~ d~ a,, s~ °t "~y' ~ ~~.p`~` Y'' ~ a~y~.w~Tr~~' ~ ~ ~3, ~
4 +c »,~'rrt
(D
P ~
~ ~~w: ~r ~ ~ ~ ~ ~ _ t;. . .
SubJect Prnperry; Area A , <
~
~
3 r~ . ~~;z' . • ~ ~ r
4 . V
,
Praposed Rddtions (Deck enclcsuresy
~
~
I
~i L98tMoGllAed: MerC1110,7008 n~~mawr<na~~e~~.t~.natiaicr,.<nw«~ e~.-,rninaw~wwh~n~wxiawoae~un. ~(y\~ry'
A1f10(AA Lvi-xVxSi.a~iTJA~WO~1~I1bInOtilCTl]W IYlAI~
~'MxM M[~n1.F~T1lhtmtHtlyroMM1E j.7Y_ V./
Attachment B: Project Narrative (By Rick Pylman, Pylman & Associates, Inc.)
Intruductian
The purpose of this report is to provide information relarive to an applicatian for
an amendrnent to Area A of Town of Vait Special Development District # 4,
CasGade Village. Specifically, this request is to alIow minar modifications to the
existing Cascade Hotel. The application requests approval for an expansion of the
existing Chaps restaurant by 1,405 square feet and for an expansion of the
comrnan lobby/library area by 486 square feet Both of these expansions wiIl
result ia the encloswe of a portion-of the existing patioideck at the rear af the
hotel. This expansion requizes a Major SDD Amendment because, in the staff's
interpretation, this acdon will result in the extension of the building footprint by
more than "'O'feet •
Submittal requirements for a farmal Amendment to an SDl7 are set forth in the
Town af Vail development regulatiotrs. This application cotnplies with atl of the
submittal requirements as outlined in the Town of Vail SDD Application Farm
packet Cascade Viilage was approved by the Town of Vail as Special Development
Distriet #4 in 1976. The overall SDD consists of 97.955 acres and inciudes four
different components identified by areas.
Area A, known as Cascade Village, includes the Cascade Hatel and conference
facility, the Colorado Mountain Callege buijding, the Airia Athletic Clvb and Spa,
and a garking garage to serve all the abave listed uses. The Liftside and NTiilrace
residential complexes, two singie family/primary seconda .ry homes and the westhaven Condaminiums site are also wittiin Area A.
Area B consists of the 65 unit Coldstream Condaminium eomplex Area C consists of the Glen Lyon neighborhood, which is approved for 104 units
in a single familylprimary secondary lot configuration.
Area D is the Glen L•yon OfFce Building located alang the South Frantage Road '
on the east edge of the Cascade Village SDD.
Cascade Village was originally appraved for 35,698 square feet of commercial
space. There is no limitation on comman area for the Cascade Hotel listed in the
agproving ordinances. Development Statistics
The following information ouflines the development statistics specific ta this
groposai and, as appropriate, compares those to the develogment stadstics for
Area A of the Cascade Village SDD as outlined in various Town of Vait
Qrdinances detailing the develogment rights.of SDD #4.
12
.
~
.~i~»~ `~'1 i~.f 3'._ - ' b1 ~u,.,,wT~r~ x3~+ '~3, ~.:";Rb'/ ~'R;y' ~ ~.a 'CS 3 ~ k i3,. x L S ~
,~:`s ,._.5.:.~.e~.t~~,~`.~.~.a ,~,'~:r-.... ~,:~~~5.,.. . ~~$Yem:~w•:...x,~.:,~~4~r.~a.n~w..~i'~'~3r~.t~::~~~~.f,~t,.sa'~:.,.'s., ~i..r;~.+-~~,:~:~..«~~~,`.~.5.~.. .::~..7~t'~ ?~.,°4n..:~ra~::;~.,..- .xr
~~„F' .i;- '~t ~3~~ F~r , ~ ~ a t~~~~ d:
,~x. •
~ c? ^ ~ ~'ry? 3. s3 ~ ~ • ~ , ^k ~ `s
s ~ ~.-3'~,~.y k ~ ~ r ~ .(3 iab i~qr4~ ;y
. ~ - a~. -
t' 3 a
t i n., 3
CD
• ~ ~ } y~ y .
~ a
~
~ Sub)~ct Praperty Area A
z~ & ` <
x ry s, ~ J . ~ ~ ' y , .
~~i r 53T' ~ ~ ~ & A5 -l~
kt,~`~ ~ e s" ~ ~^`.r: a
~ .
..i t . tl I I~ .
.
<
~
. . ; . . . .
d[I` ...a ' ` • ' ` Y ,
y . , . . 5,., " . . ' .
Frapased Addtlans {Deck enclosures}:
, .
~
. ,
. .
hx " r°k J~S ,F
_ s.,.. . . . . . , ~ . -
~ a...:
Lost. MaGiled:'MatCh10.'~iDOB 7r.~toY~tl~4aid~ar~lls~na~oaMls.Irbrcn~cmla~+Mh~ren f}v,'
~A/ ' 4'~K MwfLOdvfIMUKtYkISa11MmNNk7 T.7CSAl~'
Permitted Uses: AreaA af the Cascade Village SDD, as a mixed use commercial, ladging,
recreation and residential area inctudes a Iengthy list of permitted uses.
Resta:urant and hotei cammvn area are included as permitted Uses.
Density: Units
This prvposal does nat increase the unit density af SDD#4.
Density - GRFA This proposal does not increase the GRFA density of SDD#4.
Density -.Commerciai 5pace
This pz-opasal will increase the commercial density of Cascade Village by 1,405
square feet The c,riginal appraval allaws far 35,698 square feet af commercial
space in Ca.scade Village. The current m.easureFnent of eommercial spaee in
Cascade Village, as maintairied by the Town af Vail, is considez-ably.Iess tZcan
this.
Setbaclzs
The building setbaclcs axe as propased on the develvpment plan and inclnde a ZQ'
setback frorn the perimeter of the SDD boundary. This parti€€al deck enclosure
does riot create any setback encraachment.
Height:
This ane stvry restaurant and library expansion is we1l below the existing building
heights.
Site Coverage:
The expansion occurs on existing structural faundatians at a second floor eancrete
patio and does not increase site caverage.
Landscaping: .
This proposal daes not imgact existing landscape areas and will result in no net
(ass of land,scape area, ,
Parking and Ltyading: .
13
The Town of Vail records ag the Cascade Viilage SDD include a Ietter written by
Kristan Pritz, Town Pianner, dated .Ma1-ch 3, 1987 that details the parking
alloeation for the 421 parking spaces located in the Caseade parking garage.
"The parking reductian assoeiated with the recently approved conversion of
commereial space to residenkial use at the Cascade ResidenGes resulted in a
parking reduetian demand of a total of 43 parking spaces as previously allpcated
in the 1987 TOV letter. The Cha.ps restaurant proposal is ta enclosa 1,4()5 square feet of extenior dining
patia for use as enclosed res#aurant seating area. Chapter 10 of the Town of VailMunicipal Code details a parking requiarement of one parking sgace per each 120
square feet of seating floor area. Therefore, this canversion of exterxor dininb
de.ck to enclosed seating area wzii create, by cade, a demand for an addztional 11.7
parkin.g spaces. We are assnming we must raund this number to 12.
It is the intention of this appiicatian to utilize 12 of the 43 parking spaces freed up
by the Ca.scade Residences conversion tv aItow for the expansion of the Chaps
restaurant This shauld leawe 31 unallocated parking spaces in the Cascade
garking garage as a resutt of these two conversion actious. Une hnndred percent of the required parking for the groposed deveiQpment plan is
located within an enclosed parking garage. . .
Summarv
This proposal is well within the intent and goveming regulations of SDD #4 and
should be agproved. .
14
' ,~o~,'~,e. ~,;m°'"~
q._...~ • ~ ~ a~~
...---=^r: ~ - , , ~ _ -~7~~~'.,..... . ~ ~ ~M • . .
i,'`uvu'.srtas7~.- _ ~w-' . ~r'..-" ,
~I •
t 1 Q ~ 2 ~°__v i..-,r~ , . • / . " ~ I '
orz'+~d~?'~`-' -'~.:~'K' ` ~"4r^'_ , ~ .S . ~ ~ • „a~, . +F . ' f n ~ ~ ~ ~ti cl . •.:r=1'~ . . , ~'n
.
.
~ .r., ~ - \
or-
. . . ,
' t~.w. :"4 ~ . ; = ~ y4~ ~ .
,
' ~ ~..~'•4•3?Y1C'A-T_..:---. i ~
. a.
_ • ' :'_~,~;,y~.~sn,~ - " M k ' ~ ~ ~ / ~ ~ r ~ s' ; , ~ ~ ; / j r-
~s 1.~ ro
' I l~~~ f ~`1 _ ~ ~ S v r~ l _ . t .r Q Go
~ • ~ I~ I•z.. i . : ' ~ b
-
'~k~' ~ . ~ _ ~ n o
~i ~ ~ I . ~r• ~ i ~ ~j~ -
3.66....~•.'°.'~~~`~ O N
Z~ t l N~ IE 1: Cr1 ~
1
~ ~ ~ ~sy~, • ~ , Q,
~ / ~ '4 'a~'R1 `+fd'•, a .f';'~,1.~.,
r»n;. '
i i,F,3'i,~ , ~ ~ ~'~L- i'-"' /
i • ~i ~ ~ ~ a'~ N5
i r1,4
I , ~9' ~ ~ ~ i i i
1 ~.~9v+ , ~55.~~ ~ I 34p'a; i I
c>sx
_r- -
;jrw2s-~
x q . ~ / i ~ ~ Y-~~~, i
Al~~
D~j•,±~'a-
r _ ~ ._d f f ~ ~ L•
~ 1 - i j ~ ~ . • 1 r ~ .C ,
~ 4~ ~~T/ i~ o
,
i.,;t~,
? I - \.¢u ' ~F'~ ~ r • +5'0
~ i 4 ~ fo'c. ~ ~ ' c s
~~5
~
RP, aFADDITIO ; ;~;~,,~f,~~•:: ~
;';J%sJ. y
/ ~;a,`h4 ~ ; r. 'j ,
i /r / •;:~.;'~r:.:'S:' 1
~ ;~i~. ' i~:~j:.~;~.~i ~ 1 ~
~
NONTM SITE P~'N
~ . y;. / ..L--~ 7P~8. N'~{ ~ T•ffi'Q
1 ~ t .":'-~i•- , • '3`~~,~ ~ i
i . ..:.r
..a,~ ~
PAOiECi 1 7 o5
EHn51uI,Lr~~
. ~-~~p~uEVf.VID
. O^
v /
~ N
d b a-ca:'_ar=a=_ra='=a=__a'r_a:==a==:a:==II- ~ C a0 .
j p
~ Na
p r ~
~ -'-a---A b H Q u10
, o-
p d d Q
r"o
. p u p q U
J T A p , j
A p
p p o~
p A
- .
p ;o o; p
PORTE ~ . .
° I COCHERE
~
~ ENTRY < -
LOBBY ~
----r-~~-: -
~
CHAPS RESTAURANT LIBRARY : MEETING
ROOM i, uc.irear
~ FIRESIDE
BAR ~ ° `i@, €
~3 k VxIP'f >YI.6 d+.t~,~ ,t~~~ ? U' !
'~~~'~~,~r~~'~~~~'' ~ ?i';ij;j
z:
ss roa ; 4u-r o -
i:
NEW WEST '-NEW WEST DECK ENCLOSURE '-NEW EAST DECK ENCLOSURE
DECK EXPANSION (1,405 Sf) (486 SF)
(183 SF) ~
erA.v
TOTAL AREA OF ADDITION:1,891 SF
~
TOTAL AREA OF ADDITION INCLUDING DECK EXPAN510N: 2,074 SF
a.~
PF0.IEGT ~rNOflfH
nENTRY LEVEL- OVER,4LL KEY PLAN
SXFFI flilE
OliV:NH
SNfEi xUMIFl1
A-2
~ vpDlECT 10105
/.aM1FRSo-VCLEUI
rs[m41RY,/IRNUf.
VA~.[IPIK/.1F?.
06GOfF0.KfnIa1
VMkA,W
EXISTING CHAPS RESTAURANT
:4r
s I f' 1 t ~ ~c,~' „,'~`IJ l u- .k ~'r h~ a~ t s ~ #11 .~'12+~ k~ I ~
~ sZ tb m z. S~. ~'z t > t ~
N//~
F
J
aa 1 k Y7 1 I} I I'
t~fi
W ~
m
~j'vu'~~~
N'O
N
° 8 b~' 'gg: I i a m 0
fY 1
m.
,.+o-rn,
~ ~
:m,~.~ - - -
3:~M
`-NEW DECK EXPANSION 183 SQ. FT. l
TO ACCOMIDATE CIRCULATION ~
AROUND NEW ENCLOSURE
~ENLARGED PLAN - ENCLOSED WEST DECK UPPER LEVEL
L 1'P
i1ECi
o W.j:~ E
a'
z:
o_
x:
o:
U
steuv
o~
s,
o+
OF `
Y
+0~
/
LYES: AFYI610~{
IxEFI IIfIE
B~NmM~cw6iQ~t
fMEFi MUYBfP
~ A-3
rwoiecr I •
ni`~ixa
m~M°.arc~s.`~`"w
J I~--~I
IJ~J
~
0
~
LIBR,4RY MEETING W
ROOM ~ > Lo
o~2
W c:
s h I ' ~ Ol-
~ ~"'N EW ECIG'~~C~O~URE,~~
FIRESIDE ;
'rg.+00
BAR
: L
/
NEW DOORS--'
ENLARGED PLAN - ENCLOSED EAST DECK
o ~=o .
?~'li~:`-
, ?x'lfi=f
Q'
Z.
Z:
I~
V
6iAMP
t
O.y
OP 4
Y161px6
SXEEi 11ILE
PuR'/'ilvHiC6i 4t
~6MFF1 NUYBER
A-4
, rxoiecr ~o>o~
. ~w~m6 rxo
i
i
i
i
' ""_'I
I
~ I
I
I
1
I ~
I ~
ZfN
I 0
I
l._. f V 1
/
w j ~ .
Z11-1 ~
~
TOP OF EAVE
113 ~ ao
' W m
ELEV:-4" >
o
N
c~:. ~r a t ',.~a #x r~~ . t ft* ~ r ~t r~x, E T~ y ~ ~ = w•~, Fi' i z`~ ~ - y $ ~
's~ ~'a aa er.~ sr+~. : 7 3 e ~ ~6 ,,,~'v~ M„ s:.. ~ ~ a. ty, ~ ~ ~ t y~~F:`. ol O .
r T TOP OF DECK 3 U
ELEV:100'-0"
o_
~ ~ .,t ~:t-t ? . i .z. T-a 5IR U) O ~
~ 6 w u K E `Sr~„ ~
~ - ' ~ ~ 5 ~s`~ ~ w ~ ~r" ;x' ~ g ~ ^~R~~~ r' ~ a-~~ ~ ~
7Fe
54
. ~ ~ .~~``.~,'.~tzws - ~ x~a: ~n . . ~ ,et2 .~a-~t~'~.. 5 ~..5'~. . ~ar ~ 'a~.. .,•w ; ,a .~z~r ~~~~"^.~~.c.~_'.. 1'., d ~
-',"„i.~":':'~,,;;t'~;~ :KC:;.~~~^• a:r~~. ,~~,,~;,,..Q~;;~i~:r~: ~.u. a.~.. ~,K,,~'.,. „r r:-M.>,.,...
~
~
BOTTOM OF EAVE ,
ELEV:108'-4" " TOP OF RIDGE
ELEV:113'-4'
~ENLARGED WEST DECK ROOF PLAN
~ w.,•d ,~~,m
~MCXITECT
?yp1~~~ ~
ie
o
nx-il ii
o~
~ - - - - "z c
; x=
o•
' a _ ~ "nr'. a~~ .u~ ~ ~ , , ~ . . ~ ~ 1 ~ ~ _r` . s •
~ x ~ ~ • ~ s ~-u, ~ a ~t, ~ ~ ~ ~ ~ R . x
ere¦r
TOP OF EAVE
~ ELEV:111'-9" ~
~"y:_
ow"
r~. , a„, z.. .
.s^;,,•„~a ,w.,~~..; ~~;'~Y~ . r
~ :.K.'w^9~.'3'7~'~,'Y.7,hl.~S~ x`SC:J~2'~'. ?
I
IIIOE~ ~ P[~IIIOIt
BOTTOM OF EAVE TOP OF RIDGE
ELEV:108'-4" ELEV;111'-9"
!MEl1 TITIE
ENLARGED EAST DECK ROOF PLAN
M ~1M•T~P
INFET IIUYlEA
A-5
. ~ PpDIECT f0i0C ' ~
. ' . uTWRnloAq~
YWS~4~ ~
I~WOIN~F~1G
. . . . .
_ _ _ _ _ - _ _ _ _ _ _ _ ~6BIMVlMOfE
1~~~I1n1I
11E'RIf6~m61fu0
~NCW 6~t1
_ ~ . _ _ _ _ _ _
NEW DECK
ENCLOSURE ~
NEW DECK
ENCLOSURE
--+H O
- - - - - - - - U)
IJ,J
~ NY W EA~E ~ ~ ~
(U-)O
w a~D
I Q > ~
~
FIM r
~ Fg.
'4~~.y ~ ~:-rv~b F _ ^°'t ~ O
' ' _ " _ - ~ p W
Q
~
NEW DECK EXPANSION n~ST ELEVATION EAST ELEVATION
~ w•ra t~ 2 ir.ra .
I I I I I I I I 1 I I i I i I I I I I I I
. . . . . . . . . . . . . . . . . . . . .
I 1 I I I 1 I I I I 1 I I I I 1 I I I I 1
. . . . . . . . . . . . . . . . ~ .
I I I I I I I I I I 1 I I 1 I I I I I I 1
~ I I 1 I
I I I I 1 I I ~ I I I I I I I
1 I I I I I 1• I I I I I I I
I I I I 1 I I I I I 1 I I I
~ I I I 1 . I I I I I 1 1 ~ICMIiEti
- ~ . . 1 . . . _ _ _
. .
i
. . . . . i i
i
i E:~f
p i
i
o
i
i_____ __~~~s
' i- Li '
-L - 1._ . . , . . .
~ p ~G . ~'i I 1 I 1 I
I I ~ 1 1 I ~~.LEvm p!
I I I I 1 I j I I 1 1
I' I I , I 1 I JA t I I 1~ t I I I t,o~4
I I I
I 1 I / I 1 I 1 1-iTi - I I I I I 1 I- I I~----------
IIIO[1 1 qFYI11D11
I I I I ~ I 1 I I I j 1 I I 1 I I I I
I j I I ~ 1 I 1 I 1 I ~ I I I I I I I
I I I I ~ I I I 1 I I I I I I I I 1
METAL ROOF TO EAST DECK ENCLOSURE
MATCH EXISTING SOUTH ELEVATION
t~r•ra ~
WEST DECK ENCLOSURE METAL ROOF TO
GLASS STOREFRONT MATCH EXISTING ,NE97 r T F
(MATCH EXISTING)
GLASS STOREFRONT
NEW DECK EXPANSION MATCH EXISTING)
A-6
rROlFCT 00700
Mp16R~G W W
WttB1
MYYVOINR.VSG
Wl~C1E
YL~Ollmq
METAL ROOF
TO MATCH EXISTING METAL ROOF
TO MATCH EXISTING
I
1
OVERHA2IG~ OVERHANG
: i r-6•
~
00000
ENCL SURE
Y
MO MATCH m W ' ~ O
EXISTING EXISTING
GLASS
CHAPS ~ LIBRARY STOREFRONT W
RESTAURANT TO MATCH ~ t~
EXIS
TING o -
fl
1 1 I C c0
~ >
N ~ NEW DECK ~ m 9
ENCLOSURE Q N o
. . . ' ~ O
o_
~ MULL ONS ~
N TO TCH
EXI ING U
J
EXTERIOR OFFICE GUESTROOMS ~RIOR Q
ARCADE SPACES ARCADE >
~ -
,;1WEST SECTION - ENCLOSED DECK nEAST SECTION - ENCLOSED DECK
1 1 `1a•fa P~latm L IQ.rr p~~m.m
~ ~p y ~ 7 , 7~,~~+a' ; "q+"q•~
is x
IIICXITECI
3 'y !
TS t~v~~. u"' f ,@+"~W ~~w~ . ~ 0 y•-!
~
oA~
"IMM
eTANr
a,
O
. . . ~i
s~ ~ ~ 40'•`
to.ut. i
rK 3
' 5~-~z,~~7~ Y.$ ~ ~~ai~2~~g~ j~ s~; ~
x
.
~
'6~° ~ t8F[T flflE
nWEST DECK ENCLOSURE PERSPECTIVE .tlEEf AUX.Ei
A-7
~
~
r
,
~ .
E
sk r
N
;
~M• ;~s,~l ~~~q ~ a. . ~ ..t; sS ,gw `
L-Li
ya - , >
co
('r Ar
V.( OD W
~ $W
C• O ~
~ W
i
npN PERSP~C-r
i~ J
; ' '
) 1
I ~ - 1 1
I I I 1 I
1, i I i I ~ ~ i 1 1 ~
r I 1 1
/ L I ~ I ~ 1 ~ 1
i c'" ' ~ i ~ • ~ j~ ; ~ ; i ; ~ ~ ' ;
I i ~ 1 1
BT.UR
~ A.
i SourHC
vr.rd, L~EV a`aM
_ A71pN `t DEMp
1 j
~MFFT
Attachment B
ORDINANCE NO. 10
SERIES OF 2008
AN ORDINANCE REPEALING AND RE-ENACTING ORDINANCE NO. 31, SERIES OF 2007,
CASCADE VILLAGE, AMENDING AND RE-ESTABLISHING THE APPROVED
DEVELOPMENT PLAN FOR AREA A OF SDD NO. 4, IN ACCORDANCE WITH
SECTION 12-9A-10 AMENDMENT PROCEDURES, VAIL TOWN CODE,
TO ALLOW FOR THE CONSTRUCTION OF
TWO ADDITIONS (DECK ENCLOSURES) TO THE SOUTH SIDE OF VAIL CASCADE
HOTEL, LOCATED AT 1300 WESTHAVEN DRIVE/CASCADE VILLAGE SUBDIVISION;
AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, Section 12-9A-10 of the Zoning Regulations permits major amendments to
previously appFOVed development plans for Special Development Districts; and
WHEREAS, the purpose of this ordinance is to amend and re-establish Ordinance No.
31, Series of 2007, to amend the Development Plan for Development Area A, specifically the
"Cascade Hotel and Chaps Restaurant", to allow for the construction of the proposed additions
(deck enclosures); and
WHEREAS, the proposed major amendment to the Special Development District is in
the best interest of the town as it meets the Town's development objectives as identified in the
Vail Comprehensive Plan; and
WHEREAS, in accordance with the provisions outlined in the Zoning Regulations, the
Planning & Environmental Commission held a public hearing on the major amendment
application and has submitted its recommendation of approval to the Vail Town Council; and '
WHEREAS, all notices as required by the Town of Vail Municipal Code have been sent
to the appropriate parties; and ,
1
Ordinance No. 10, Series of 2008
WHEREAS, the Vail Town Council considers it in the best interest of the public health,
safety, and welfare to amend the Development Plan for Special Development District No. 4,
Cascade Village Development Area A.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO, THAT:
Section 1. Purpose of the Ordinance
Ordinance No. 31, Series of 2007, is hereby repealed and re-enacted by Ordinance No. 10,
Series of 2008.
Section 2. Amendment Procedures Fulfilled, Planning Commission Report. .
The approval procedures described in Section 12-9A of the Vail Town Code have been fulfilled,
and the Town Council has received the recommendations of the Planning and Environmental
Commission for an amendment to the Development Plan for Special Development District No. 4,
Area A.
Section 3. Special Development District No. 4 Special Development District No. 4 and the development plans for all sites, hereby remain
approved for the development of Special Development District No. 4 within the Town of Vail,
unless they have otherwise expired.
Section 4. Special Development District No. 4, Cascade Village shall read as follows:
Purpose
2
Ordinance No. 10, Series of 2008
Special Development District No. 4 is established to ensure comprehensive development
and use of an area in a manner that will be harmonious with the general character of the
Town, provide adequate open space and recreational amenities, and promote the
objectives of the Vail Comprehensive Plan. Special Development District No. 4 is created
to ensure that the development density will be relatively low and suitable for the area and
the vicinity in which it is situated, the development is regarded as complementary to the
Town by the Town Council and the Planning and Environmental Commission, and
. because there are significant aspects of the Special Development District which cannot be
satisfied through the imposition of standard zoning districts on the area.
Definitions
For the purposes of this chapter, the following definitions shall apply:
A. "Special attraction" shall be defined as a museum, seminar or research center or
performing arts theater or cultural center.
B. "Transient residential dwelling unit or restricted dwelling unit" shall be defined as a
dwelling unit located in a multi-family dwelling that is managed as a short term rental in
which all such units are operated under a single management providing the occupants
thereof customary hotel services and facilities. A short term rental shall be deemed to be
a rental for a period of time not to exceed 31 days. Each unit shall not exceed 645 square
feet of GRFA which shall include a kitchen having a maximum of 35 square feet. The
kitchen shall be designed so that it may be locked and separated from the rest of the unit
in a closet. A transient dwelling unit shall be accessible from common corridors, walks, or
balconies without passing through another accommodation unit, dwelling unit, or a
3
Ordinance No. 10, Series of 2008
transient residential dwelling unit. Should such units be developed as condominiums, they
shall be restricted as set forth in Section 13-7 Condominiums and Condominium
Conversions, Subdivision Regulations. The unit shall not be used as a permanent
residence. Fractional fee ownership shall not be allowed to be applied to transient
dwelling units. For the purposes of determining allowable density per acre, transient
residential dwelling units shall be counted as one half of a dwelling unit. The transient
residential dwelling unit parking requirement, shall be 0.4 space per unit plus 0.1 space per
each 100 square feet of GRFA with a maximum of 1.0 space per unit.
Established
A. Special Development District No. 4 is established for the development on a parcel
of land comprising 97.955 acres and Special Development District No. 4 and tfie 97.955
acres may be referred to as "SDD No. 4."
B. The district shall consist of four separate development areas, as identified in this
ordinance consisting of the following approximate sizes:
Area Known As Development Area Acreage
Cascade Village A 17.955
Coldstream Condominiums B 4.000
Glen Lyon Primary/Secondary and Single Family Lots C 9.100
Glen Lyon Commercial Site D 1.800
Tract K E 8.322
Dedicated Open Space 32.078
Roads 4.700
TOTAL 97.955
Development Plan--Required--Approval Procedure
4
Ordinance No. 10, Series of 2008
Each development area with the ezception of Development Areas A and D shall be
subject to a single development plan. Development Area A shall be allowed to have two
development plans for the Cascade Club site as approved by the Tawn Counci{. The
Waterford and Cornerstone sites shall be allowed one development plan each.
Devefopment Area D shall be alVowed to develop per the approved phasing plans as
approved by the Town Council. A development plan for Development Area E shall be
established through the review and approval of a design review application and/or
conditional use permit application. The developer shall have the right to proceed with the
development plans or scenarios as defined in the development statistics section of this
ordinance. Amendments to SDD No. 4 shall comply with Section 12-9A, Vail Town
Code.
Permitted Uses
A. Area A. Cascade Village
1. First floor commercial uses shall be limited to uses listed in Section 12-713-
3, (Commercial Core 1), Vail Town Code, except for in the CMC building, where office and
educational uses shall be permitted on the first floor. The "first floor" or "street IeveP" shall
be defined as tfiat floor of the building that is located at grade or street level;
2. All other floor levels besides first floor street level may include retail,
theater, restaurant, educational, and office except that no professional or business office
shall be located on street level or first floor, with the exception noted above, unless it is
clearly accessory to a lodge or educational institution except for an office space having a
maximum square footage of 925 square feet located on the first floor on the northwest
corner of the Plaza Conference Center building;
3. Lodge;
4. Multi-family dwelling;
5
OrdinancQ No. 10, Series of 2008
5. Single Family dwelling; '
6. Primary/Secondary dwelling;
7. Transient residential dwelling unit;
8. Employee dwelling as defined in Section 12-13 of the Municipal Code;
9. Cascade Club addition of a lap pool or gymnasium.
B. Area B, Coldstream Condominiums
1. Two-family dwelling;
2. Multi-family dwelling.
C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots
1. Single family dwelling;
2. Two-family dwelling.
3. Type II Employee Housing Unit (EHU) per Chapter 12-13, of the Municipal
Code.
D. Area D. Glen Lyon Commercial Site
1. Business and professional offices;
2. Employee dwelling as defined in Section 12-13 vf the Municipal Code.
E. Area E, Tcact K
1. Bicycle and pedestrian paths.
2. Interpretive nature walks.
3. Nature preserves.
4. Passive outdoor recreatian areas and open spaces.
6
Ordinance No. 10, Series of 2008
Conditional Uses
Conditional uses shall be reviewed per the procedures as outlined in Chapter 12-16 of the
Town of Vail Zoning Regulations.
A. Area A, Cascade Village
1. Cascade Club addition of a wellness center not to exceed 4,500 square
feet.
2. Special attraction;
3. Ski lifts;
4. Public Park and recreational facilities;
5. Major arcades with no frontage on any public way, street, walkway or mall
area.
6. Transportation Business.
7. Temporary Use of the Tennis Facility for Conferences and Conventions
B. Area B, Coldstream Condominiums
1. Public Park and recreational facilities;
2. Ski lifts.
C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots
1. Public park and recreational facilities;
2. Ski lifts;
D. Area D, Glen Lyon Commercial Site
1. Micro-brewery as defined in Town of Vail Municipal code, Chapter 12-2.
7
Ordinance No. 10, Series of 2008
E. Area E, Tract K
1. Public parks.
2. Public utility and public service uses.
3. Access roads.
4. Ski lifts and tows.
5. Ski trails.
6. Snowmaking facilities.
7. Other uses customarily incidental and accessory to permitted and
conditional uses and necessary for the operation thereof, with the
exception of buildings.
• 8
Ordinance No. 10, Series of 2008
Accessory Uses
A. Area A. Cascade Village
1. Minor arcade.
2. Home occupations, subject to issuance of a home occupation permit in
accordance with the provisions of Title 12, Zoning Regulations, Vail Town Code.
3. Attached garages or carports, private greenhouses, swimming pools,
tennis courts, patios, or other recreational facilities customarily incidental to
permitted residential uses.
4. Other uses customarily incidental and accessory to permitted or conditional
uses, and necessary for the operation thereof.
B. Area B, Coldstream Condominiums
1. Home occupations, subject to issuance of a home occupation permit in
accordance with the provisions of Title 12, Zoning Regulations, Vail Town Code.
2. Attached garages or carports, private greenhouses, swimming pools,
tennis courts, patios, or other recreational facilities customarily incidental to
permitted residential uses.
Other uses customarily incidental and accessory to permitted or conditional uses,
and necessary for the operation thereof.
C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots
1. Home occupations, subject to issuance of a home occupation permit in
accordance with the provisions of Title 12, Zoning Regulations, Vail Town Code.
2. Attached garages or carports, private greenhouses, swimming pools,
tennis courts, patios, or other recreational facilities customarily incidental to
9
Ordinance No. 10, Series of 2008
permitted residential uses.
3. Other uses customarily incidental and accessory to permitted or conditional
uses, and necessary for the operation thereof.
D. Area D, Glen Lyon Commercial Site
1. Home occupations, subject to issuance of a home occupation permit in
accordance with the provisions of Title 12, Zoning Regulations, Vail Town Code.
2. Attached garages or carports, private greenhouses, swimming pools,
. tennis courts, patios, or other recreational facilities customarily incidental to
permitted residential uses.
3. Other uses customarily incidental and accessory to permitted or conditional
uses, and necessary for the operation thereof.
4. Minor arcade.
Location of Business Activity
A. All offices, businesses, and shall be operated and conducted entirely within a
building, except for permitted unenclosed parking or loading areas, and the outdoor
display of goods.
B. The area to be used for outdoor display must be located directly in front of the
establishment displaying the goods and entirely upon the establishment's own property.
Sidewalks, building entrances and exits, driveways and streets shall not be obstructed by
outdoor display.
Density--Dwelling Units
10
Ordinance No. 10, Series of 2008
The number of dwelling units shall not exceed the following:
A. Area A, Cascade Village '
In Area A, a minimum of three hundred fifty-two (352) accommodation or transient
dwelling units and a maximum of one hundred one (101) dwelling units for a total density
of two hundred seventy (270) dwelling units.
B. Area B, Coldstream Condominiums
Sixty-five (65) dwelling units
C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots
One-hundred four (104) dwelling units.
D. Area D, Glen Lyon Commercial Site
Three dwelling units, two of which shall be employee dwelling units as defined
within Chapter 12-13, Vail Town Code.
Density--Floor Area
A. Area A, Cascade ViIlage
The gross residential floor area (GRFA) for all buildings shall not exceed 289,145
square feet.
B. Area B, Coldstream Condominiums
Sixty-five thousand square feet (65,00.0 sq. ft.) GRFA.
C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots
GRFA shall be calculated for each lot per Section 12-6D-8 (Density Control) for the
Primary/Secondary district of the Vail Town Code.
D. Area D, Glen Lyon Commercial Site
11
Ordinance No. 10, Series of 2008
The development plan for this area has expired. See Ordinance No. 8, Series of
1998 for previous requirements.
Commercial Square Footage
A. Area A, Cascade Village Area A shall not exceed 35,698 square feet of commercial area.
B. Area D, Glen Lyon Commercial Site
The development plan for this area has expired. See Ordinance No. 8, Series of
1998 for previous requirements.
A. CasGade , ,
Cammprnial Ci4n
('`I..IADT ~1• Are~+ A r~mnle4orl D~i+iisrfc '
v, . . . _ . . -
o.,...oii Square 8R-Sit2
NH6 91~s GR~~A E9FHRi2F6i2! Fn RafkmRQ PaFk 'Rs
r,eu i,~,~~nrc i 46 2$080 29 9:88
0411 1 RAC€-11 4-4 V-534 2-5 9:98
Rau i o~~~r~ ni 6 19-459 4-9 4.W
(GQSGRIF=F)'-
12
Ordinance No. 10, Series of 2008
-Re:a:'a squaFe or,-s;te
Aas BUs &R€a sewaersial -€eet Ra#;ag - ;g
aAl€ST-IN 448 55;457 999 4-1-5
484--Sea#s
Cate 74 S;0;44;
Lime Shop
Pe~i-~er#s 2-,94
, Vaume
988
6AAG W III DiA~
GnqGade 3PAng 5,87-8 8:89 ~6
Glanr.Y`s ~fi99 9 9B a-3-3
TMeateF 4,220 28
Goilege GlassFeems A:98 48
~ffiGe 9:99 4
473n 949 44,5
- - s
T-ERRACFm
R96Ri6 429 58,9669 9.Q9 ~
Retapi 29
.
.
. . .
oi^e+
R89FR6 2$ ~8J 9:W ~
13
Ordinance No. 10, Series of 2008
Retail
~ggg o 4
I ii:
.FkAZAal •
9,88 35
~eatere~se
Retail 925 8-89 3
. ~
SASSA9€-~
300 9:06 ~
Retail
2-52 &89 3-a
Raf-8Resiaaraat
929 8:88 3
OffiseinGAAS
SAIpllnem Cei#eF
9,08
9€€se-ia-Cl-,h 420 4-4
6~€iS1B€
ONATERFORD)
27- ~
Uflits
27- 47-g00 69
X9TA6S
CasGade-Gklb~
Iei u e sre...e. 4599 ~2~
Rlaza 9~se-= ~ ~
14
Ordinance No. 10, Series of 2008
2RA-al' 76 DU 23e,689 24,5e9 4-19 aaa:e
fia~es
7 C,~
RE=ni n Eg pARKINo
AR1 O
~
S2[l Q
LD 17 501 AAivor! Use'~o~i+ '
ZQ'I 'I
---z
ZQ1 1
\A/ith 17 5Ol mivcrl ucn_cro44 - '
15
Ordinance No. 10, Series of 2008
TABLE 1: AREA A PARKING REQUIRMENT & DEVELOPMENT STATISTICS
This tab/e is a compilation of information from `Charf 1' and `Chart 2' in Ordinance No 31,
Series of 2007 and the best availab/e information found at the time including floor plans
and Staff memorandums.
ilse~~~, ~~`,'~':"a~ ~AccommoafaSom wellrng ~ GAF.q~ , ~ ~ Commerc~al~ , ~ - Parkrng eyurrement~
»n~
~,.~~°~a, Millrace I 16 20,000 20 (on-site*)
Millrace ll 14 17,534 25 (on-site*)
Millrace lll 3 6,450 7(on-site")
Millrace !V 6 10,450 19 (on-site*)
Westin Hofel 148 55,457 115
Chap's Restaurent 4,735 39
Hotel Cafe 2,160 18
Pepi Sports 2,491 8
Fireside Bar 1,800 15
Cascade Residences 11 13 (on-site')
Blue Tiger 1,600 13
Terrace Rooms 120 58,069 105
Terrace Retail 5,856 20
Plaza Rooms 20 7,205 16
Plaza Retail 2,024 7
Plaza Conference . 35
Liffside (Waterfoid) 29 47,500 56
Liftside EHU's 2 1,100 2
Fitness Club 5,886 30
(We//ness Center)
Total Parking Requiremenf 550
- Multiple use credit (12.5%) (550 x_125 = 69) - 69 = 481
- Total On-site' = 84 spaces - 84 = 397
- Spaces provided in parking structure= 421 - 421 24
Total extra spaces 24
' On-site means the parking is provided within the building or near the use and NOT provided in fhe parking structure.
16
Ordinance No. 10, Series of 2008
Development Plans
Site specific development plans are approved for Area A and Area D. The development
plans for Area A are comprised of those plans submitted by Vail Ventures, Ltd. and
other developers. The development plans for Area D are comprised of those plans
submitted by the Glen Lyon Office Building, a Colorado Partnership. The following
documents comprise the development plan for the SDD as a whole, Waterford,
Cornerstone, Cascade Club Addition Scenario 1 and 2, Millrace IV, and Area D-Glen
Lyon Commercial Site and is not all inclusive:
1. Waterford, Sheet #L-2, dated 11-12-92, Landscape Plan, Dennis Anderson.
2. Waterford, Sheet #1.1, dated 11-13-92, Site/Grading Plan Gwathmey, Pratt,
Schultz.
3. Waterford, Sheet #2.1, dated 11-13-92, Plan Level 38/43' 3", Gwathmey, Pratt,
Schultz.
4. WaterFord, Sheet #2.2, dated 11-13-92, Plan Level 48'-6"/53'-0", Gwathmey,
Pratt, Schultz.
5. Waterford, Sheet #2.3, dated 11-13-92 Plan Level 59'-0:/64'-3" by Gwathmey,
Pratt, Schultz.
6. Waterford, Sheet #2.4, dated 11-4-92, Plan Level 69'-6"/74'-9", Gwathmey,
Pratt, Schultz.
7. Waterford, Sheet #2.5, dated 11-13-92, Plan Level 80'-0"/85'-3" Gwathmey,
Pratt, Schultz.
8. Waterford, Sheet #2.6, dated 11-13-92, Plan Level 90'-6" Gwathmey, Pratt,
Schultz.
9. Waterford, Sheet #2.7, dated 11-13-92, Plan Level 101'-0" Gwathmey, Pratt,
Schultz.
10. Waterford, Sheet #2.8, dated 11-13-92, Plan Level 111'-6" Gwathmey, Pratt,
Schultz.
11. Waterford, Sheet #2.9, dated 11-13-92, Plan Level 122'-0" Gwathmey, Pratt,
Schultz.
12. Waterford, Sheet #2.10, dated 12-14-92, Roof Plan All Levels Gwathmey, Pratt,
17
Ordinance No. 10, Series of 2008
Schultz.
13. Waterford, Sheet #3.1, dated 11-13-92, Elevations Gwathmey, Pratt, Schultz.
14. Waterford, Sheet #3.2, dated 11-13-92, Elevations, Gwathmey, Pratt, Schultz.
15. Waterford, Sheet #4.1, dated 11-4-92, Sections Gwathmey, Pratt, Schultz.
16. Waterford, Sheet #4.2, dated 11-4-92, Sections, Gwathmey, Pratt, Schultz.
17. Waterford, Sheet #4.3, dated 11-4-92, Sections, Gwathmey, Pratt, Schultz.
18. Waterford, Sheet #9.1, dated 10-20-92, Unit Plans Gwathmey, Pratt, Schultz.
19. Waterford, Sheet #9.2, dated 10-20-92, Unit Plans, Gwathmey, Pratt, Schultz.
20. Waterford, Sheet #9.3, dated 10-20-92, Unit Plans Gwathmey, Pratt, Schultz.
21. Waterford, Sheet #9.4, dated 10-20-92, Unit Plans, Gwathmey, Pratt, Schultz.
22. WaterFord, Sheet #9.5, dated 10-20-02, Unit Plans Gwathmey, Pratt, Schultz.
23. Cascade Club Addition Site Plan, Roma, 10/10/88.
24. Cascade Club Floor Plan, Roma, 10/10/88.
25. Millrace III, Sheet #1, dated 5/6/93, Site Plan, Steven James Riden.
26. Millrace III, Sheet #2, dated 4/13/93, Floor Plans for Single Family Residence,
Steven James Riden.
27. Millrace III, Sheet #3, dated 5/6/93, Elevations for Single Family Residence,
Steven James Riden.
• 28. Millrace III, Sheets #4 and #5, dated 3/20/93, Floor Plans for Duplex Building,
Steven James Riden.
29. Millrace III, Sheets #6 and #7, dated 5/6/93, Elevations for Duplex Building,
Steven James Riden.
30. Millrace III, Sheet L1, dated 5/6/93, Site/Landscape Plan, Steven James Riden.
31. Millrace IV, Scenario I, a/k/a Cosgriff Parcel, Site Plan, Arnold Gwathmey Pratt,
10/28/91.
32. Millrace IV, Scenario I, a/k/a Cosgriff Parcel, Elevations Arnold Gwathmey Pratt,
10/22/91.
33. Millrace IV, Scenario I, a/k/a Cosgriff Parcel, Floor Plans Arnold Gwathmey Pratt,
10/23/91.
34. Millrace IV, Scenario I, a/k/a Cosgriff Parcel, Landscape Plan, Dennis Anderson
18
Ordinance No. 10, Series of 2008
Associates.
35. Cosgriff Parcel, Survey, Alpine Engineering, Inc., 10/31/91 stamped.
36. Survey, a part of Cascade Village, Eagle Valley Engineering, Leland Lechner,
6/8/87.
37. Site Coverage Analysis, Eagle Valley Engineering, 10/10/88.
38. Cascade Village Special Development District Amendment and Environmental
Impact Report: Peter Jamar Associates, Inc., revised 11/22/88.
39. Topographic Map, Inter-Mountain Engineering, Ltd, 12/1/94
40. Improvement Location Certificate, Eagle Valley Surveying, Inc., 3/2/92
41. The Approved Development Plan for Area A, Westhaven Condominiums,
containing the following Sheets:
wg. # itle uthor ate
-1.0 itle Sheet orter Architects 03-15-05
-l.l icinity Map orter Architects 01-31-05
-1.2 RFA Summary orter Architects 03-15-05
-1.3 Spring Equinox Sun Shading orter Architects 01-31-05
-1.4 Summer Solstice Sun Shading orter Architects 01-31-05
-1.5 all Equinox Sun Shading orter Architects O 1-31-OS
-1.6 inter Solstice Sun Shading orter Architects 01-31-05
-1.7 Site Plan orter Architects 03-15-05
C001 Cover Sheet lpine Engineering 03-14-05
C002 rading Plan (West Halfl Ipine Engineering 03-14-05
C003 rading Plan (East Half) lpine Engineering 03-14-05
C004 Storm Drainage Plan lpine Engineering 03-14-05
C005 Grading and Drainage Details lpine Engineering 03-14-05
C006 tility Plan Ipine Engineering 03-14-05
C007 tility Details lpine Engineering 03-14-05
C008 emolition Plan lpine Engineering 03-14-05
-1 andscape Plan ennis Anderson Assoc. 03-15-05
19
Ordinance No. 10, Series of 2008
-2 andscape Plan - Cascade Club ennis Anderson Assoc. 03-15-05
2.0 arking Level Plan orter Architects 3-15-05
.1 irst Floor Plan orter Architects 03-15-05
.2 Second Level Plan orter Architects 03-15-05
.3 hird Level Plan orter Architects 03-15-05
.4 ourth Level Plan orter Architects 03-15-05
.5 oof Plan orter Architects 03-15-05
3.1 uilding A Elevations orter Architects 03-15-05
32 uilding B Elevations orter Architects 03-15-05
4.0 uilding Sections orter Architects 02-14-05
4.1 uilding Sections orter Architects 02-14-05
4.2 uilding Sections . orter Architects 02-14-05
42. Approved Development Plan for Area A, Cascade Residences, containing the
following sheets:
wg. # itle . uthor ate
-220 Second Floor Plan RKD Architects 01-28-07
-230 hird Floor Plan RKD Architects 01-28-07
-2.40 ourth Floor Plan RKD Architects 01-28-07
-2.50 ifth Floor Plan RKD Architects 01-28-07
-3.10 ast and North Building Elevations RKD Architects 1-28-07
-3.20 est and South Building Elevations RKD Architects 1-28-07
* A maximum of 1000 sq. ft. of common area, in addition to the approved plans, may be
added to the Waterford project to allow for compliance witH the Uniform Building Code,
Uniform Fire Code and American Disabilities Act. The staff shall review all such
additions to ensure that they are required by such codes.
43. Approved Development Plans for Area A, Cascade Hotel, including 2
additions (deck enc/osures) to the soufh side of the Hotel, specifically
Chap's Restaurant and Hotel Library, containing the following sheets:
20
Ordinance No. 10, Series of 2008
Dwg. # Title uthor Date
-1 Site Plan G Johnson 03126108
Architects
-2 Enfry Level - Overall Key Plan G Johnson 03126108
Architects
-3 Enclosed West Deck Upper Level G Johnson 03126108
Architects
-4 Enclosed East Deck G Johnson 03126108
Architects
-5 ddifion Roof Plans G Johnson 03126108
Architects
-6 ddition Elevations G Johnson 03126108
Architects
-7 Sections and Perspecfive G Johnson 03126108
Architects
-8 Perspective and Elevation G Johnson 03126108
Architects
Area C, Glen Lyon Primary/Secondary and Single Family Lots
1. Building Envelopes for Lots 39-1 and 39-2 per sheet, L-1, prepared by Design
Workshop, Inc., dated 11-9-98.
Area D, Glen Lyon Commercial Site
The development plan for this area has expired. See Ordinance No. 8, Series of 1998 for
previous requirements.
Development Standards
The development standards set out herein are approved by the Town Council. These
standards shall be incorporated into the approved development plan pertinent to each
development area to protect the integrity of the development of SDD No. 4. They are minimum
development standards and shall apply unless more restrictive standards are incorporated in
the approved development plan which is adopted by the Town Council.
Setbacks
A. Area A, Cascade Village
21
Ordinance No. 10, Series of 2008
Required setbacks shall be as indicated in each development plan with a
minimum setback on the periphery of the property (Area A) of not less than twenty feet,
with the exception that the setback requirement adjacent to the existing Cascade
parking structure/athletic club building shall be two feet as approved on February 8,
1982, by the Planning and Environmental Commission, and with the exception that the
setback requirement of a portion of the Westhaven Condominiums building, as indicated
on the approved development plans referenced in this ordinance, shall be 14 feet. All
buildings shall maintain a 50 foot stream setback from Gore Creek. The WaterFord
building shall maintain a minimum 20 foot setback from the north edge of the
recreational path along Gore Creek.
B. Area B, Coldstream Condominiums
Required setbacks shall be as indicated on the development plan.
C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots
Required setbacks shall be governed by Section 12-6D-7 of the
Primary/Secondary zone district of the Vail Town Code. For single-family Lots 39-1 and
39-2, development shall occur per the approved building envelopes and is subject to the
following:
All future development will be restricted to the area within the building envelopes.
The only development permitted outside the building envelopes shall be
landscaping, driveways (access bridge) and retaining walls associated with
driveway construction. At-grade patios (those within 5' of existing or finished
grade) will be permitted to project beyond the building envelopes not more than
ten feet (10') nor more than one-half (2) the distance between the building
envelope and the property line, or may project not more than five feet (6) nor
more than one-fourth (3) the minimum required dimension between buildings.
D. Area D. Glen Lyon Commercial Site
Required setbacks shall be as indicated on the approved development plans.
Height
A. For the purposes of SDD No. 4 calculations of height, height shall mean the
22
Ordinance No. 10, Series of 2008
ciistance measured vertically from the existing grade or finished grade (whichever is
more restrictive), at any given point to the top of a flat roof, or mansard roof, or to the
highest ridge line of a sloping roof unless otherwise specified in approved development
plan drawings.:
B. Area A, Cascade Village
1. The maximum height for the Westin Hotel, CMC Learning Center,
Terrace Wing, Plaza Conference Building and Cascade Parking
Structure/Athletic Club is 71 feet.
2. Cornerstone Building: Maximum height of 71 feet.
3. WaterFord Building: Maximum height of feet as measured from finished
grade to any portion of the roof along the north elevation shall be 55' (South
Frontage Road), 56' along the west elevation Westhaven Drive, and 65 feet
along the south and east elevation as measured from finished grade.
4. Westhaven Building: A maximum of 55 feet.
5. Millrace III: A maximum of 36 feet.
6. Millrace IV: A maximum of 36 feet.
7. Cascade Club Addition: A maximum of 26 feet.
8. Cascade Entry Tower: A maximum of 36 feet.
9. The remainder of buildings in Area A shall have a maximum height of 48
- feet.
C. Area B. Coldstream Condominiums
The maximum height shall be 48 feet.
D. Area C. Glen Lyon Primary/Secondary and Single-Family Lots
The maximum height shall be 33 feet for a sloping roof and 30 feet for a flat or
mansard roof.
E. Area D. Glen Lyon Commercial Site
51 % of the roof shall have a height befinreen 32 and 40 feet. 49% of the roof area
shall have a height under 32 feet. On the perimeter of the building for Area D, height is
measured from finished grade up to any point of the roof. On the interior area of any
building, height is measured from existing grade up to the highest point of the roof.
23
Ordinance No. 10, Series of 2008
- Development plan drawings shall constitute the height aHowances for Area D.
24
Ordinance No. 10, Series of 2008
Site Coverage
Area A: Not more than 45% of the total site area may be covered by buildings
unless otherwise indicated on the site specific development plans.
Area B: No more than 35% of the total site area shall be covered by buildings,
provided, if any portion of the area is developed as an institutional or
educational center, 45% of the area may be covered unless otherwise
indicated on the site specific development plans.
Area C: No more than 25% of the total site area shall be covered by buildings,
unless the more restrictive standards of Chapter 12-21 of the Vail
Municipal Code apply.
Area D: No more than 37% of the total site area shall be covered by buildings and
the parking structure.
Landscaping
At least the following percentages of the total development area shall be landscaped as
provided in the development plan. This shall include retention of natural landscape, if
appropriate. Areas A and B, fifty percent (50%), and in Areas C and D, sixty percent
(60%), of the area shall be landscaped unless otherwise indicated on the site specific
development plans.
Parking and Loading
A. Area A, Cascade Village
1. Off-street parking shall be provided in accordance with Chapter 12-10,
Vail Town Code, except that 75% of the required parking in Area A shall be
located within a parking structure or buildings with the exception of Millrace IV,
Scenario I, where 66.6% and the Westhaven Condominiums, where 71 % of
required parking shall be enclosed in a building.
2. There shall be a total of 421 spaces in the main Cascade Club parking
structure. A 17.5 percent mixed-use credit per the Town of Vail parking code,
has been applied to the total number of required parking spaces in the Cascade
25
Ordinance No. 10, Series of 2008
structure.
3. There shall be a total of 58 on-site parking spaces on the Waterford
building site with a minimum of 75% of the required space located below grade.
No mixed use credit shall be applied to this site.
4. There shall be a minimum of 93 enclosed parking spaces located within
the Cornerstone building with 37 of the required spaces available to the public for
short-term parking. No mixed use credit has been applied to this lot.
5. The third floor of the Cascade parking structure shall not be used to meet
any parking requirements for accommodation units, transient residential dwelling
units, employee dwelling units or dwelling units.
6. Phasing: All required parking for Cornerstone and Waterford shall be
located on their respective sites. All required parking for the Cascade Club
Wellness Center Addition Scenario 1 shall be provided in the Cascade parking
structure.
7. Seventy-five percent of the required parking shall be located within the
main building or buildings and hidden from public view from adjoining properties
within a landscaped berm for Millrace III.
8. All loading and delivery shall be located within buildings or as approved in
the development plan.
B. Area B. Coldstream Condominiums
Fifty percent of the required parking shall be located within the main building or
buildings and hidden from public view from adjoining properties within a
landscaped berm.
C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots
Off-street parking shall be provided in accordance with Chapter 12-10 of the
Municipal Code.
26
Ordinance No. 10, Series of 2008
D. Area D, Glen Lyon Commercial Site
1. Once the parking structure is constructed, the parking and access to
Area D shall be managed per the TDA Parking Report, Parking Management
Section, pages 6 and 7, August 10, 1988, and TDA Report, Vail Brewery Parking
Analysis Update, dated January 16, 1990, both written by Mr. David Leahy.
2. No loading or delivery of goods shall be allowed on the public right-of-way
along the South Frontage Road adjacent to the Area D development.
3. The owner of the property and brewery management shall prohibit
semi-truck and trailer truck traffic to the Glen Lyon Commercial site. The only
truck loading that shall be allowed to the site shall be vans having a maximum
length of 22 feet.
Recreation Amenities Tax Assessed
The recreational amenities tax due for the development within SDD No. 4 under Chapter
3.20 shall be assessed at a rate not to exceed fifty cents per square foot of GRFA in
Development Area B; and at a rate not to exceed fifteen cents per square foot of GRFA
in Development Area C; and at a rate not to exceed seventy-five cents per square foot
of floor area in Development Area D; and shall be paid in conjunction with each
construction phase prior to the issuance of building permits.
Conservation and Pollution Controls
A. The developer's drainage plan shall include a provision for prevention of pollution
from surface runoff.
B. The developer shall include in the building construction, energy and water
conservation controls as general technology exists at the time of construction.
C. The number of fireplaces permitted shall be as set forth in the Town of Vail
Municipal as amended.
D. If fireplaces are provided within the development, they must be heat efficient
through the use of glass enclosures and heat circulating devices as technology exists at
the time of development.
27
Ordinance No. 10, Series of 2008
E. All water features within Development Area A shall have overflow storm drains
per the recommendation of the Environmental Impact Report by Jamar Associates on
Page 34.
F. All parking structures shall have pollution control devices to prevent oil and dirt
from draining into Gore Creek.
G. In Area D, a manhole on the brewery service line shall be provided so that the
Upper Eagle Valley Consolidated Sanitation District may monitor BOD strength.
H. In Area D, the brewery management shall not operate the brewery process
during temperature inversions. It shall be the brewery owner's responsibility to monitor
inversions.
1. All trash compactors and trash storage areas shall be completely enclosed within
Special Development District 4.
J. Protective measures shall be used during construction to prevent soil erosion
into Gore Creek, particularly when construction occurs in Areas A and D.
K. The two employee dwelling units in Area D shall only be allowed to have gas
fireplaces that meet the Town of Vail ordinances governing fireplaces.
Additional Amenities and Approval Agreements for Special Development
District No. 4.
A. The developer shall provide or work with the Town to provide adequate private
transportation services to the owners and guests so as to transport them from
the development to the Village Core area and Lionshead area as outlined in the
approved development plan.
B. Area A, Cascade Village
1. The developer of the Westhaven Condominiums building shall construct
a sidewalk that begins at the entrance to the Cascade Club along Westhaven
Drive and extends to the west in front of the Westhaven building to connect with
the recreational path to Donovan Park, as indicated on the approved
development plans referenced in this ordinance. The walk shall be constructed
28
Ordinance No. 10, Series of 2008
when a building permit is requested for the Westhaven Condominiums. The
sidewalk shall be part of the building permit plans. The sidewalk shall be
constructed subsequent to the issuance of a building permit and prior to the
issuance of a temporary certificate of occupancy for the Westhaven
Condominiums.
2. The developer shall provide 100-year floodplain information for the area
adjacent to the Waterford and Cornerstone buildings to the Town of Vail
Community Development Department before building permits are released for
either project.
3. Cornerstone
The development plan for this area has expired. See Ordinance No. 8, Series of
1998 for previous requirements.
C. Area D, Glen Lyon Commercial Site.
The development plan for this area has expired. See Ordinance No. 8, Series of
1998 for previous requirements.
Employee Housing
The development of SDD No. 4 will have impacts on available employee housing within
the Upper Eagle Valley area. In order to help meet this additional employee housing
need, the developer(s) of Areas A and D shall provide employee housing. In Area D,
the above referenced employee housing requirement shall be provided on site: For the
Westhaven Condominiums site, the employee housing requirement shall be met as set
forth in Condition 3 herein. The developer(s) of Area A shall build a minimum of 3
employee dwelling units within the Cornerstone Building and 2 within the Liftside
(Waterford Building). Each employee unit in the Cornerstone Building shall have a
minimum square footage of 600 square feet. There shall be a total of 2 employee
dwelling units in the Waterford Building. One shall be a minimum of 300 square feet
and the other a minimum of 800 square feet. The developer of the Westhaven
Condominuims building shall provide 4,400 square feet of employee housing pursuant
29
Ordinance No. 10, Series of 2008
to the terms of an agreement reached with the Town of Vail as described in Condition 3.
The developer of Area D shall build 2 employee dwelling units in the Area D east
building per the approved plan for the East Building. In Area D one employee dwelling
unit shall have a minimum GRFA of 795 square feet and the second employee dwelling
unit shall have a minimum GRFA of 900 square feet. The GRFA and number of
employee units shall not be counted toward allowable density or GRFA for SDD No. 4.
All Employee Housing Units shall be deed restricted per Chapter 12.13, as amended, of
the Vail Town Code prior to issuance of building permits for the respective project.
In Area C, Lots 39-1 and 39-2, shall be required to provide a Type II, Employee Housing
Unit (EHU) per Chapter 12-13 of the Zoning Regulations of at least 500 sq. ft. each, on
each lot. These lots shall not be entitled to the 500 sq. ft. of additional GRFA. The 500
sq. ft. shall be included in the allowable GRFA on these lots. Each lot shall also be
entitled to 300 sq. ft. of garage area credit for the employee housing unit, in addition to
the 600 sq. ft. garage area credit allowed per residence. The driveway width of 12 is
allowed to remain (no increase in driveway width is required) for all allowed/required
dwelling units and employee housing units on these lots.
. Time Requirements
SDDNo. 4 shall be governed by the procedures outlined in Section 12-9A of the Town
of Vail Municipal Code, unless such time requirement is amended herein.
Section 4. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would have
passed this ordinance, and each part, section, subsection, sentence, Clause or phrase thereof,
regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or
phrases be declared invalid.
30
Ordinance No. 10, Series of 2008
Section 5. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the
inhabitants thereof.
Section 6. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation that
occurred prior to the effective date hereof, any prosecution commenced, nor any other action or
proceeding as commenced under or by virtue of the provision amended. The amendment of
any provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
Section 7. AII bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall
not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 16th day of October, 2007, and a public
hearing for second reading of this Ordinance set for the 6th day of November, 2007, at 6:00
P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado.
Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
31
Ordinance No. 10, Series of 2008
INTRODUCED, READ, ADOFTED AND ENACTED ON SECOND READING
AND ORDERED PUBLISHED IN FULL this 6th day of November, 2007.
Mayor
ATTEST: Lorelei Donaldson, Town Clerk
32
Ordinance No. 10, Series of 2008
ATTACHMENT C: Fee in Lieu Calculation
Chaps at Vail Cascade Resort & Spa Expansion
Net New Commercial Sq Ft for 1,405
A. Commercial Increase = Commercial Linkage
Increase in commercial sq ft
= 1, 405 sq ft increase
Commercial Linkage requirement = 20% of net new employees generated
1,405 sq ft/ 1,000 x 6.75 employees (eating & drinking
establishment) x 20% mitigation = 1.90 (1.89675) employees $o be
provided deed restricted employee housing
B. Mitigation for Commercial Linkage
Fee-in-Lieu
Provide a fee-in-lieu payment to the Town of Vail of
1.90 employees x $131,385 = $249,631.50
The fee-in-lieu payment must be received prior to or at the time of building permit
issuance.
4 .
Attachment D
DESTINATION
HOTFLS 5c RESOR'IS
1U333EastDry'CreekRoad.suitr450,Englcwood,Colorado8011? reL13031799-3530 raa(3031799-6011
7 April 2008
Nicole Peterson
Planner II
Town of Vail
Community Development Department
75 South Frontage Road
Vail, CO 81657
RE: Vail Cascades Resort and Spa
Deck Enclosure EHU Fee
1300 Westhaven Drive
Vail, CO 81657
Dear Ms. Peterson:
Destination Hotels & Resorts and Vail Cascade Resort & Spa respectFully ask the Town of Vail to
wave the EHU Fee for the expansion of our Chaps Restaurant. The decision to pursue
expanding Chaps was made to reduce our staff at the hotel not increase it. We live with the
difficult local employee market each day. As such we work to closely manage staffing while
keeping the property's guest service standards high. The proposed Chaps expansion is designed
to reduce labor that supports remote group food service in the Conference Center.
Vail Cascade's overall guest makeup is 60% group and 40% leisure. The majority of our groups
are between 20 and 50 participants. Most groups request daily continental breakfast and full
lunch service. The current Chaps seats 80 and is designed for a la carte service for lunch/dinner
and limited buffet at breakfast. The customer makeup of Chaps is 99% Vail Cascade Resort and
Cascade Village condo guest. The restaurant seldom fills completely except during the
Christmas/New Year's period.
Chaps Average Covers Per Jan-Mar `07 Apr-Jun 107 Jul-Sep `07 Oct-Dec 107
Hour
Breakfast 5 hours 31 14 16 17
Lunch 3 hours 21 10 13 10
Dinner 4 hours 27 12 14 15
The proposed expansion does not affect the basic tenet of the restaurant, Chaps clientele will
always be the hotel's guests due to its remote location and that guest base is finite. It is a hotel
guest amenity.
. A distinc6ve experience provided by Destination Hotels & Resorts
ASPEN•AUSTIN•CHARL£STON•CHICAGO•DAILAS•OAYTONA BEACH SHORESDENVER•FLORHAM P.4RK•HOU57'ON4ACKSON HOLE•L4 JOLWLAKE 7.1HOE•M.4L1
PALM SPRI7:GS•PHO[NIX•PORTLAND•ROSLYN•SAN DIEG0•SNOWM.455 VILLAGE•SLNRIVER•TARRYTON'N•TLLLURID[•TL•AIPE•VAIL• WASHINGTOh DC
Deck Enclosure EHU Fee Waiver Request
Vail Cascade Resort and Spa
7 April 2008
Currently most groups are served food in the Conference Center which is at the opposite side of
the property from the kitchen (see attachment "A"). On a typical day a conference staff of three
sets up and decorates tables in the conference center. This takes about an hour per serving area
(each group usually has its own area). The food and beverage department prepares food in the
main kitchen next to Chaps. It is loaded on carts and pushed through the property to the warming
kitchen in the conference center. At the same time as the tables are being set up the F&6 staff
of three sets out chafing dishes, plates, silverware and other serving equipment on the tables.
This takes about an hour per area. At breakfast and lunch the food is quickly set out and
monitored by the F&B staff in each area during the service period (about an hour). When finished
the process is repeated in reverse utilizing the same staff and taking about half the time. In the
meantime, the staff at Chaps are of course serving other guests at the same time.
By adding the expansion's 50 to 60 additional seats and installing new permanent built-in buffet
stations in the restaurant where the Chef's Table is now, Chaps will be able to comfortably handle
multiple groups at one time for breakfast and more importantly lunch. This will allow direct
employee service of the new built-in buffet service stations from the kitchen with efficient staffing.
The expansion will also allow separation of larger groups from others allowing them to have lunch
time meeting programs.
By not having to set up, stock and monitor remote food serving areas we will be able to eliminate
a minimum of two F&B full time employees while utilizing the existing Chaps staff to serve the
extra guests through the labor saving use of buffets. There would be more employee reductions
but there will still be a need to set up and monitor minimal services for groups such as coffee and
soft drinks.
We appreciate your time in taking this matter under consideration. If you have any questions or
comments do not hesitate to reach me either at 303.268.4610 or
rburcham(adestinationhotels.com.
Sincerely,
Rick Burcham
Project Manager .
Destination Hotels & Resorts
L-O Vail Hotel, Inc.
cc: Gregg Pate
Rick Pylman
Keith Bartlett
Jim Pavisha •
w/enclosure
Page 2 of 2 _
e
o~
CO
`'L~~ • W
p ~f
e W ~
~ r aaaaaasaaa - I in ~S
I ~
~~3r's~~4'•~6M, •~;~'3 ;s, - m~ ~ P~7 ~7 E~ A61 t~ ~I
" N~. •e'3 4 { ~ ~ ~ ~ 'W'
" ai m~1E21 I
~„~~~;~,~~r~.•~~~~"s~~l~~'{ 1$i "n~~"
~ Il t 11 f'1 uW n~ m i "=f~lt
i
i
[
~
Ao1.oz
,
ATTACHMENT E: MINUTES
PLANNING AND ENVIRONMENTAL COMMISSION
March 24, 2008
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
Commission Training, lunch was be served
12:30pm
MEMBERS PRESENT MEMBERS ABSENT
Rollie Kjesbo Anne Gunion
Michael Kurz
Bill Pierce
Scott Proper
Susie Tjossem
David Viele
2. A request for a final recommendation to the Vail Town Council on a major
amendment to Special Development District No. 4, Area A, Vail Cascade, pursuant
to Article 12-9A, Special Development District, Vail Town Code, to allow for an
addition to the Vail Cascade Resort and Spa by enclosing portions of two decks,
located at 1300 Westhaven Drive/Cascade Village Subdivision, and setting forth
details in regard thereto. (PEC080007)
Applicant: L.O. Holding, Inc., represented by JG Johnson Architects
Planner: Nicole Peterson
ACTION: Approved with condition(s)
MOTION: Kjesbo SECOND: Viele VOTE: 6-0-0
CONDITION(S):
3. That the Developer receives final review and approval of the proposed
development plan by the Town of Vail Design Review Board, prior to
making an application for the issuance of a building permit.
4. That the Developer meet the Commercial Linkage requirement set forth
in Section 12-23, Vail Town Code.
Nicole Peterson presented an overview of the proposal and the Staff memorandum.
There was no public comment.
Commissioner Viele disclosed his firm reviewed a similar construction project with
the applicant, but is not under contract for any work and does not have a conflict of
interest. He noted the substantial cost of the employee housing fees being assessed
for this minimal addition.
Commissioner Proper had no comment.
Commissioner Kjesbo clarified that the employee housing fees were associated with
a restaurant. He agreed with Commissioner Viele that the fees are very high for
restaurant uses, and will likely discourage future restaurants.
Commissioner Kurz had no comment.
4
Commissioner Tjossem noted her concern regarding the amount of the employee
housing fee.
Commissioner Pierce noted his concerns about the amount of employee housing
fee, especially when evaluated on a per square foot basis.
Rick Burcham, of Destination Resorts, stated that they are preparing a request for a
waiver from the employee housing fees.
Bill Gibson noted that pursuant to Chapter 12-23, Commercial Linkage, Vail Town
Code, a deviation to the required employee housing mitigation rates is possible.
Commissioner Kjesbo made a motion to approve with an amended condition from
Staff's recommended condition that originally stated, "That the Developer pays in full,
the employee housing mitigation fee of $249, 631. 50 prior to the issuance of a
building permit." The condition was changed to, "That the Developer meet the
Commercial Linkage requirement set forth in Section 12-23, Vail Town Code."
. 5