HomeMy WebLinkAbout2008-05-20 Support Documentation Town Council Evening Session PART 1 OF 4
VAIL TOWN COUNCIL
EVENING SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., TUESDAY, MAY 20, 2008
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Input. (10 min.)
. 2. ITEM/TOPIC: Town Manager's Report. (15 min.)
~ Fourth of July policies. "
: Parking Structure Annual Maintenance Update. 3. Gary Suiter ITEM/TOPIC: I-70 Overlay Update. (15 min.)
4. Pam Brandmeyer ITEM/TOPIC: Appointment to the VLMDAC board. (15 min.)
ACTION REQUESTED OF COUNCIL: Please interview the Vail
Local Marketing Board Advisory Council (VLMDAC) applicants at
the work session and appoint one applicant to fill a vacancy on the
VLMDAC (terms expire December 31, 2009) at the evening
meeting.
BACKGROUND RATIONALE: The mission of the VLMDAC is to
strengthen the area economy by attracting visitors to Vail in the
May to October time frame. Per C.R.S. 29-5-111 General powers
of district. (1)(g) All applicants must be "owners of property within
the boundaries of the district," which includes by definition
corporations or entities which own property "within the boundaries
of the district." Should an entity be appointed to this advisory
council, it would then be up to that entity to appoint its designee.
Additionally, owners of "taxable personal property" will be
considered for appointment. -
The Town received three (3) applications for the vacancy. The
Council needs to interview these applicants at the work session
and then appoint one applicant to the Vail Local Marketing District
Advisory Council.at the evening meeting.
The applicants are as follows:
Jamie Gunion
Todd Gurley
Michelle Kobelan ,
RECOMMENDATION: Appoint one person to the VLMDAC.
5. Greg Hall ITEM/TOPiC: Review development options on the North Day Lot
and provide a decision to proceed to next steps of the.preferred
option. (60 min.)
ACTION REQUESTED OF COUNCI: Listen to the presentation
- and use the goals and policies of the Lionshead Master Pfan, the
adopted Vail Reinvestment Plan and the update on the
transportation plan regarding the future needs, assessments and
recommendations. Direct staff on the answers to the questions
and next steps by motion. Questions to be answered:
1) What transportation modes should be placed on the
north day lot?
2) What are the alternatives if we don't place all the
modes on the site?
3) How do we pay for it?
4) Next steps?
BACKGROUND RATIONALE: The councif directed the
redevelopment of the North Day Lot to meet the goals of the
. Master Plan for this site. Specifically that the uses of transit, skier
drop off and hotel shuttles occupy the ground level of the site and
these uses be placed on the eastern end of the site to better
accommodate the users and provide a defined sense of arrival.
The town staff and Vail Resorts Development Company (VRDC)
staff and their design team have revised the development site
plans. The presentation wifl review in detail the pros and cons of
each option as well as the costs. A decision is needed to move the
project forward in the appropriate direction. ,
STAFF RECOMMENDATION:
1) Place all modes on the site.
2) No alternative is needed except if and when the LionsHead
Parking Structure redevelops move the transit vehicles to
that site if the design for the transit center is similar to the
Open/Hillwood proposal. ,
3) Secure the remaining Federal dollars, pursue other transit
fund sources avaifable, and make up the difference with
Tax Increment Financing, if a short fall still exists, make it
up using capital, Real Estate Transfer Tax (RETT) or
General Fund dollars.
4) Set a 60 day period to meet with Vail Resorts to refine the
design to better meet the concerns of all involved, refine
costs of the design and prepare an agreement for council
approval authorizing our intent to move forward with the
project.
6. Scot Hunn ITEM/TOPIC: An update to the Council on progress made in
developing and reviewing three (3) site plan "options" based on
planning goals and design parameters approved by the Council as
well as comments from the Chamonix Site Master Plan Advisory
Committee; a report on the Advisory Committee and neighborhood
meetings held on May 7, 2008, and; a request for clarification from
the Council on the issue of unit mix and the "target markeY" for the
anticipated `for-sale' housing product. (45 min.)
ACTION REQUESTED OF COUNCIL: Staff recommends the
Council provide Staff and the design team with clarification
regarding approved master planning goals and design parameters,
with specific regard to the preferred housing mix and the
anticipated target market for the `for-sale' portion of the project.
, BACKGROUND RATIONALE: On March 4, 2008, the Vail Town
Council re-affirmed, with modifications, the planning goals and
design parameters originally adopted by the Council on January
22, 2008, for the Chamonix Site Master Plan project. Also at the
March 4, 2008, meeting, the Council authorized Staff and the
consultant team to proceed with conceptual design work for the
Chamonix Site.
On April 11, 2008, the Advisory Committee held a meeting to
review three (3) preliminary site plan concepts for the site and
provided feedback and suggestions to the Staff and consultant
team. Staff traveled to Aspen on April 17, 2008, to work with the
consultant team to refine ideas and revisions generated from the '
Committee's comments.
On May 7, 2008, Staff hosted an Advisory Committee meeting,
followed by an evening neighborhood meeting, to review the most
recent site plan concepts. The intent of these meetings was to
gain feedback from stakeholder groups regarding preliminary site
plan "options" prior to commencing with any further design work.
STAFF RECOMMENDATION: Staff recommends the Council
provide Staff and the design team with clarification regarding
approved master planning goals and design parameters, with
specific regard to the preferred housing mix and the anticipated
. target market for the `for-sale' portion of the project.
7. Suzanne Silverthorn ITEM/TOPIC: Visitor Center Contract Discussion (15 min.)
ACTION REQUESTED OF COUNCIL: Determine next steps in the
selection process as it relates tothe future operation of the Visitor
Information Centers. The current term of the operational contract
with Vail Info, Inc., runs to September 30, 2008. -
BACKGROUND RATIONALE: On October 1, 2005, Vail Info, Inc.,
assumed contractual operation of the Vail Visitor Information
Centers in Vail Village and LionsHead following a request for
proposal (RFP) process in 2005 and subsequent selection by the
Vail Town Council from among three bidders. The contract
provided an annual review process with the option to renew each
year for a total of three years to be funded from the Town of Vail's
, General Fund. The current term of the operational contact runs to
September 30, 2008.
RECOIVIMENDATION: It is the recommendation of the Visitor
Information Center Committee to negotiate a new operational
. contract with Vail Info, Inc., for another three-year period effective
October 1, 2008. It is recommended the contract provide for an
annual review process with the option to renew the contract each
of the three years until September 30, 2011. This option has been
reviewed by the Town Attorney and is deemed to be an acceptable •
recommendation as it relates to the town's bidding procedures and
processes for contractual services. Unless otherwise directed, the
Visitor Information Center Committee also recommends
continuation of the commission-free Town Council policy enacted
in 2005 for overnight lodging bookings by participating Vail
properties. ,
8. Leslie Fordham ITEM/TOPIC: Art in Public Places Summer Exhibition, Workshop
and Bronze Pour. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve expenditure for
' . summer exhibition, workshop and bronze pour.
BACKGROUND RATIONALE: Art in Public Places holds an
annual art exhibition in Ford Park. This year, five sculptures by
artist James G. Moore will be featured. Moore makes large scale
bronze bells embellished with scenes of wildlife. In past years, the
summer exhibition has included an educational component.
There has been the opportunity to meet the artists and attend
informational lectures. These events attracted a small number of
people. AIPP has identified educational opportunity for the visual
arts this summer that will excite residents and guests. Following
the success of the Heavy Metal Weekend in January, AIPP would
like to hold a summer sculpture workshop and bronze pour. The
workshop, a family event, would give people the opportunity to make their own smalf bells similar those in the exhibition.
Sculptures made in the workshop would then be cast in a"bronze
pour" hetd in Ford Park. The bronze pour, a visually exciting
event, would take place on July 24 and should capture the interest
. ;
of those looking for an evening activity or leaving the Bravo
concert. In addition to casting.bells made in the workshop, AIPP
wiN cast bel{s with the Vail logo that can be sold to raise funds for
the program.
Description of Request:
Funding for the Event
The Summer Exhibition with a bronze pour and workshop will cost
$14,945. AIPP budgeted $7,000 for the exhibition only. Sponsors
. have contributed $2,400 to the summer event. AIPP estimates
that $2,500 can be raised via the sale of bronze bells with the Vail logo Income from the workshop should raise approximately
. $500. AIPP requires and additional $2,545 to fund the project.
The AIPP 2008 budget has a line item titled Acquisition/Project
Fund. The Board would use the Acquisition/Project Fund to pay
the remaining cost of the project.
Art in Public Places is requesting that the Town Gouncil approve
the expenditure for the Summer Exhibition, Workshop and Bronze
Pour.
9. Bill Gibson ITEM/TOPIC: First reading of Ordinance No. 9, Series of 2008,
an ordinance amending Special Development District No. 6, Vail
Village Inn, pursuant to Section 12-9A-10,, Amendment
Procedures, Vail Town Code, to allow for an addition to the Osaki
Sushi Restaurant, located at 100 East Meadow Drive/Lot O, Block
5D, Vail Village Filing 1, and setting forth details in regard thereto.
(20 min.) "
ACTION REQUESTED OF COUNCII.: Approve, approve with
modifications, or deny Ordinance No. 9, Series of 2008, on first
reading.
BACKGROUND RATIONALE: On April 28, 2008, the Planning
and Environmental Commission voted 4-0-2 (Kjesbo and Viele
recused) to forward a recommendation of approval, with
conditions, for a major amendment to Special Development
District No. 6, Vail Village Inn, to allow for an addition to the Osaki
Sushi Restaurant, located at 100 East Meadow Drive/Lot O, Block
5D, Vail Vilfage Filing 1, and setting forth details in regard thereto.
STAFF RECOMMENDATION: Staff recommends the Town
Council approves Ordinance No. 9, Series of 2008, on first
reading.
10. Rachel Friede ITEM/TOPIC: First Reading of Ordinance No. 13, Series of 2008,
an Ordinance, amending Chapter 12-2, Definitions, Article 12-7G,
Heavy Service District, Chapter 12-14, Supplemental Regulations,
and Chapter 12-16, Conditional Use Permits, Vail Town Code, to
allow for sexually oriented businesses as a conditional use in the
. Heavy Service District, and setting forth details in regard thereto.
(10 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Ordinance No. 13, Series of 2008, upon
first reading.
BACKGROUND RATIONALE: On May 6, 2008, the Vail Town
' Councii unanimously approved Ordinance No. 11, Series of 2008,
upon first reading. Ordinance No. 11, Series of 2008 established licensing requirements for sexually oriented businesses with
amendments to Title 4, Business and License Regulations, Vail
Town Code.
Ordinance No. 13, Series of 2008, includes proposed text
amendments to Title 12, Zoning Regulations, Vail Town Code,
that establishes sexually oriented businesses as a conditional use
within the Heavy Service (HS) Zone District. On May 12, 2008,
the Planning and Environmental Commission voted unanimously
to recommend approval of the proposed text amendments to the
Vail Town Council.
STAFF RECOMMENDATIOPI: The Community Development
Department recommends that the Vail Town Council approves
Ordinance No. 13, Series of 2008, on first reading.
,
11. Scot Hunn ITEM/TOPIC: First reading of Ordinance No. 5, Series of 2008, an ordinance approving a major amendment to Special Development
District No. 4, Cascade Village, pursuant to Section 12-9A-10,
Amendment Procedures, Vail Town Code, to allow for the
development of a mixed use development, located at 1276
Westhaven Drive (Cornerstone site). (5 min.)
ACTION REQUESTED . OF COUNCIL: According to written
requests from the applicant, LO Westhaven, Inc., Staff requests
the CounciF table the public hearing to consider first reacling of
Ordinance No. 5, Series of 2008, to their regular meeting of June
3, 2008.
BACKGROUND RATIONALE: On January 28, 2008, the Town of Vail
Planning and Environmental Commission voted unanimously to forward
a recommendation for approval, with conditions, of an application for a
major amendment to Special Development District No. 4, Vail Cascade,
pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code,
to allow for the development of the Cornerstone Site. (PEC070055)
On February 19, 2008, the Vail Town Council held a public hearing to
consider Ordinance No. 5, Series of 2008, an ordinance approving a
major amendment to Special Development District No. 4, Cascade
Village, on first reading. At that meeting, the Council voted unanimously
to table the public hearing to their regularly scheduled meeting of March
18, 2008. The applicant has submitted a subse.quent request to table the
hearing, most recently to the Council's regular meeting date of June 3,
2008.
12. George Ruther ITEM/TOPIC: Second Reading of Ordinance No. 1, Series of
2008, an ordinance amending Chapters 12-13, Employee
Housing, 12-23, Commercial Linkage, and 12-24, Inclusionary
Zoning, Vail Town Code, to establish, requirements that no less
than one-half ('/2) the employee housing mitigation requirements
for new construction and demo/rebuild projects be accommodated
with on-site :units, and setting forth details in regard thereto. (20
min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
conditions, or deny Ordinance No. 1, Series of 2008, on second
reading. ,
BACKGROUND RATIONALE: On March 10, 2008, the Planning
and Environmental Commission voted 4-3-0 (Gunion, Proper, and
Viele opposed) to forward a recommendation of approval, with
modifications, for text amendments to establish standards and
criteria related to mitigating employee housing requirements, and
setting forth details in regard thereto.
The Town Council held work session discussions concerning the
proposed text amendments on March 24 and April 15, 2008. On
May 6, 2008, the Town Council approved the first reading of
Ordinance No. 1, 2008, by a vote of 7-0-0. . STAFF RECOMMENDATION: Staff recommends the Town
Council approves Ordinance No. 1, Series of 2008, on second
reading.
13. Matt Mire ITEM/TOPIC: Second reading of Ordinance No. 11, Series of
Rachel Friede 2008, An Ordinance Amending Title 4 of the Vail Town Code by
the Addition of a New Chapter 12, Entitled "Sexually Oriented
Business"; and Setting Forth Details in Regard Thereto. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny second reading of Ordinance No. 11,
Series of 2008.
BACKGROUND RATIONALE: The Town Code currently does
not have regulations concerning sexually oriented business.
Adding Chapter 12 "sexually Oriented Business" to Title 4 of the
Vail Town Code the council is insuring the public's health, safety
and welfare by establishing reasonable regulations to reduce the
adverse secondary effects of such businesses within the Town.
STAFF RECOMMENDATION: Approve, approve with
modifications, or deny second reading of Ordinance No. 11,
Series of 2008.
14. Chad Salli ITEMITOPIC: 2008 Curb and Gutter Repair. (5 min.)
ACTION REQUESTED OF COUNCIL: Authorize the Town
Manager to enter into an agreement with B&B Excavating to
complete the 2008 Curb and Gutter Repair in the amount of
$379,876.93.
BACKGROUND RATIONALE: Staff has received one bid for the
2008 Curb and Gutter Repair. The submitted bid from B&B is
within budget and within 10% of the engineer's estimate. The
project consists of removal and replacement of damaged concrete
pan/curb and gutter.
STAFF RECOIVIMENDATION: Authorize the Town Manager to
enter into an agreement with B&B Excavating to complete the
2008 Curb and Gutter Repair in the amount of $379,876.93.
15. Tom Kassmel ITEM/TOPIC: Resolution ~No. 11, Series 2008, a Resolution
Approving an Intergovernmental Agreement Between the Town of
Vail, Colorado and the Eagle River Water and Sanitation District
Regarding Drainage and Sewage Improvements Along Beaver
Dam Road and Beaver Dam Circle; and Setting Forth Details in
Regard Thereto. (5 min.)
ACTION REQUESTED OF COUNCIL: Approve the IGA, and
authorize the Town Manager to sign and enter into the IGA with
ERWSD in a form approved by the Town Attorney.
BACKGROUND RATIONALE: ERWSD is replacing the water and
sewer lines in Beaver Dam Rd. and Beaver Dam Circle over the .
next two years. The Town of Vail needs to complete budgeted
drainage and road improvements along Beaver Dam Rd and
Beaver Dam Circle. It is in the best interest of both the Town and
ERWSD to complete the projects simultaneously using one
contractor. At the March 18th Council meeting the Council gave .
staff direction to proceed with the development of an IGA with
ERWSD to cost share the project and then bring it back to Council
for approval once the construction. bids had been opened and
costs were known. ERWSD has since had the public bid opening
and has awarded the contract to the lowest qualified bidder,
Western Slope Utilities. The Town's portion of work has been bid
at $304,765.52 + costs for field measured restoration. This project
has been budgeted for within the Capital Street Maintenance
Budget.
STAFF RECOMMENDATION: Approve the IGA, and direct the
Town Manager to sign and enter into the IGA with ERWSD in a
form approved by the Town Attorney.
16. ITEM/TOPIC: Adjournment. (10:10 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) `
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, JUNE 3, 2008 IN THE VAIL TOWN COUNCIL
CHAMBERS.
% i
MEMORANDUM
TO: Town Council .
FROM: Community Development Department and Chamonix Advisory Committee
DATE: May 20, 2008
SUBJECT: Information Update
Staff: Chamonix Site Master Plan Advisory Committee
1. PURPOSE
The purpose of this information update is to:
1. Update the Council on progress made in revising three (3) site plan "options" based
on comments from the Advisory Committee;
2. Report on the Advisory Committee meeting and neighborhood meeting held on May
7, 2008, to review the revised options; 3. Request confirmation from Council on issues related to unit mix and the "target
market" for the anticipated `for-sale' housing product.
II. BACKGROUND
On March 4, 2008, the Vail Town Council re-affirmed, with modifications, the planning
goals and design parameters (Attachment A) originally adopted by the Council on
January 22, 2008, for the Chamonix Site Master Plan Project. Also at the March 4, 2008,
meeting, the Council authorized Staff and the consultant team to proceed with
conceptual design work for the Chamonix Site.
On April 11, 2008, the Chamonix Site Advisory Committee held a meeting to review
three (3) preliminary site plan concepts (Attachment B) for the site and provided
feedback and suggestions to the Staff and consultant team. The Committee favored a
combination of "Option 2" and portions of "Option 3". Comments from the April 11, 2008,
Advisory Committee meeting are attached for review (Attachment C).
On April 17, 2008, Staff traveled to Aspen to work with the consultant team to refine
ideas and revisions generated from the Committee's comments.
On May 7, 2008, Staff hosted an Advisory Committee meeting, followed by an evening
neighborhood meeting, to review the most recent site plan concepts (Attachment D).
The intent of these meetings was to gain feedback from stakeholder groups regarding
the revised preliminary site plan "options" prior to commencing with any further design
work. As part of the process, and in response to comments made by Committee
members, the general community, and the Town Council, the Advisory Committee has
asked for clarification from Council on the issues of desired housing mix and what the
"target market" is for this project prior to moving forward with any additional design
related activities. Comments from those meetings are attached for review (Attachments
E and F).
III. DISCUSSION ITEMS _
Housing Mix and Site Characteristics . '
The original planning goals and design parameters approved by the Council for this
project aim to provide the greatest amount of employee housing on the site. The goals
and parameters were established and amended after meetings with the Town Council,
the Advisory Committee, and after conducting scoping meetings with focus groups and
the public. Goa( No. 6 states "The site shou/d be optimized to provide the greatest
amount of emp/oyee housing." As well, Goal No. 5 states "Housing developed on the
site should be primarily deed restricted, `for-sale' employee housing, should include a
mix of one, two, and three bedroom units and should include limited renta/ opportunities
for Town of Vail employees." Staff had originally interpreted these goals to mean that
the project was to be geared toward singles, couples -and perhaps a small number of
families in need of first time home purchases - essentially that segment of the
population that could potentially afFord 1, 2 or 3 bedroom units.
The site, containing approximately 2.43 buildable acres - 1.25 acres of whicfi are
identified as the preferred location for the development of a fire station - is well suited for
medium to high density development. Although there are opportunities to develop
limited amounts of lower density (duplex/town home) units on the northern portion of the
site - to blend the development with the surrounding neighborhood and to provide a mix
of housing types - Staff believes the majority of the site lends itself to higher densities,
and that the site should serve as a transition befinreen the existing neighborhood and
more intensely developed commercial areas to the south and east. Further, based on
information gathered from the neighborhood, focus groups, the Advisory Committee and
a survey conducted of individuals interested in purchasing deed restricted housing in the
Town, Staff notes that a secondary design parameter has been established to use
. higher density deve(opment on the southern portion of the site as a noise barrier from I-
70 and as a visual screen.
However, comments received during recent Advisory Committee, neighborhood and
Town Council meetings indicate there may be a difference of opinion as to what type of
housing (mix) the site is appropriate for and who the project is targeting.
Question:
Is the original goal to optimize the site to provide the greatest amount of employee
housing still valid? Further, is the goal to provide primarily 1, 2 and.3 bedroom deed
restricted employee housing units still the preferred use of this site?
Staff believes there is a demonstrated need for development of deed restricted
employee housing within the Town and, specifically, that the goal to optimize the. site for
development of primarily medium to high density residential units will further the goals of
the Town in meeting this need. Additionally, Staff believes the site lends itself to this
type of development.
Target Market - Demographics, Surveys and Focus Groups To better understand the characteristics of potential purchasers, Staff has provided an
overview of the demographics of indiyiduals currently interested in purchasing a deed
restricted unit within the Town of Vail. These 31 individuals submitted lottery
applications in 2007. Staff believes it is important to note that each applicant who
qualifies for the Town's three bedroom units (five applicants) have also applied for two
,
bedroom units. This may indicate that purchase price is as important as unit size. As
well, this may also indicate a willingness to forego unit size and/or number of bedrooms
to own a home rather than continue to rent. Staff has completed the following research:
Quantity Avg. Average Male Female Employed Employed Avg.
Age Prequal in TOV in County Years in
Morta e Coun
Single 20 36.3 $224,605 8 12 19 1 14.0
Couple 6 38.4 $270,000 2 4 5 1 13.5
Family 5 45.8 $267,000 3 2 4 1 11.4
In March, 2008, at the direction of the Council, Staff and the design team conducted a
survey of those same 31 individuals on the Town's waiting list. Results from the survey are statistically significant (14 responses out of 31 surveys sent = 45% response) and
indicate the following: • 92.9% (13 respondents) felt that price was "very important" in any decision
to purchase housing; • 55.5% (6 respondents) felt that square footage of the unit was "important" in any
decision to purchase housing, compared to 45.5% (5 respondents) who felt that ,
. number of bedrooms was "very important";
• 50% (7 respondents) listed housing sales prices of $150,000 -$250,000 as
being within the range they could afford;
• 35.7% (5 respondents) listed housing sales prices of $300,000 -$450,000 as
being within the range they could afFord;
• 35.7% (5 respondents) favored one and three bedroom units, compared to only
28.6% (4 respondents) who were interested in finro bedroom units;
• 7.1% (1 respondent) was interested in four bedroom units;
• 60% (6 respondents) indicated that garaged parking and storage were "very
important° in any decision to purchase housing; ; • 66.7% (8 respondents) indicated that decks and outdoor living space was
"importanY" in any decision to purchase housing;
• 76.9% (10 respondents) answered that indoor storage (extra closet space) was
"very important" - 23.1 %(3 respondents) indicated that they would "pay extra"
for such space;
• 45.5% (5 respondents) answered that they would "pay extra" for vehicle storage
(ie. snowmobiles, motorcycle storage);
• 64.3% (9 respondents) indicated that they would choose "peace and quiet" (little
or no highway noise) over "views" in their decision to purchase housing; and
• 50% (7 respondents) prefer "community and neighborly interaction"; while 50%
indicated that they desire "privacy".
Eagle County recently completed a comprehensive Housing Needs Assessment. The
following is a summary of information gathered during that assessment, completed in
December 2007:
• The average household size Is 2.74 indicating there are currently 18,924
households in Eagle County (69.6% own and 30.4% rent);
' • About half (47% ) of the potential home buyers surveyed would pay more for a
home that is located in their first choice community an average of nearly
1195,000 for homeowners interesting in buying a different home and roughly
$88,000 for renters who want to move into ownership;
• Nearly three-fourths indicated that a single-family house is their first choice with
most wanting three or four bedrooms;
• Unit type preferences vary according to where potential buyers most want to live.
Residents who want to buy in or near Vail have relatively higher
preferences for condominiums while preferences for single family homes
are higher in down valley communities;
• Nearly 63% of renters who would like to move into ownership would
consider purchasing a deed-restricted residence compared with only 19% of
residents who already own a home and are interested in buying a different home;
• Amenities: From a long list with numerous features identified, both owners and
' renters in Eagle County rate in-unit washers and dryers as their most important
amenity. Two of the top four amenities - sunlight and. energy efficiency, are tied
to Eagle County's mountain climate. Eagle County's residents also highly value
having private outdoor space and pets;
• About 27% of households in Eagle County are comprised of couples with no
children, including 33% of owners and 18% of renters. Another 27% of
households in Eagle County are couples with children, including 35% of owner
households and 14% of renter households. Of other types of households, about
23% are adults living alone, 10% are unrelated roommates, 8% are single
parents with children at home, 3% have *family members and unrelated
roommates.
As mentioned earlier in this memo, Staff and the design team conducted a scoping
process, including interview meetings with several focus groups in February, 2008.
These meetings were held to better gauge the needs of the community as well as to
identify opportunities for the design team to pursue during the design of the project. .
During the scoping process, the Employee Housing Focus Group - consisting of local
employees, Town of Vail employees, major employers, residents of deed restricted
housing within the Town = provided pertinent information regarding the type and pricing
of housing desired. Comments received during the meeting included:
• There is a need for 2-3 bedroom units, as well as some desire for one and
four bedroom units; •Price point is a key determinant in any product introduced to the rnarket; and
• Target market should include "middle management" and other
"professionals" making 100-140% of AMI (gap).
Based on information gathered to date from the Advisory Committee, which includes
representatives from the Vail Housing Authority, combined with comments gathered from
focus groups, the Eagle County Housing Needs Assessment and from surveys
conducted of individuals interested in purchasing deed restricted housing in the Town of
Vail, Staff recommends that two key factors should be considered in clarifying who the
target market will be and what the unit mix and size should be for any deed restricted
.
housing to be developed on the Chamonix Site: sales price and Area Median Income
(AMI)•
Question:
Is the goal to provide primarily.1, 2 and 3 bedroom deed restricted employee housing
units still the preferred use of this site?
Staff believes the above stated goal is still valid. There is a demonstrated need and,
more importantly perhaps, an identified market for the development of 1, 2 and 3
bedroom units. Staff recommends that the development be designed to target this
segment of the housing market and the final designs for units include an allowance for
`flex-space' where practical in order to best serve the needs and desires of that segment
of the market identified in focus groups, housing needs assessments conducted by -
Eagle County and surveys conducted by Staff.
Draft Housing Plan, •AMI and The Housing Continuum
The Town of Vail Draft Strategic Housing Plan provides a framework for strategic
housing initiatives within the Town as a means "To ensure at least 30% of Vail's
workforce lives within the Town of Vail." The purpose of the Draft Plan is as follows:
"The Town of Vail recognizes employee housing as basic infrastructure. This
housing a/lows employees to live in the town promoting community, improving
the quality of our loca/ workforce thereby supporting the local economy, and
reducing regiona/ transit needs. The Plan seeks to provide enough deed-
restricted housing for at /east 30 % of the workforce to live in the Town of Vail
through policies, regu/ations and public/y initiated deve/opment. This Plan is a
decision-making guide for the imp/ementation of emp/oyee occupied housing
programs.
The P/an documents current approaches to providing emp/oyee housing. It a/so
identifies goa/s and methods the Town will pursue to accomplish the identified
objectives. In addition, the Appendices provide background information on Town
housing definitions, policies and initiatives and are included as a resource. "
The Draft Plan identifies two primary goals, described as the "Keep Up" goal, and the
"Catch Up" goal. Goal "B" (Catch Up goal) is stated below:
"Respond to the existing affordab/e housing shortfa/l by pursuing a number of
identified programs and development opportunities. This goa/ is a/so referred to
as "Catch Up" in the Plan; it describes efforts to address deficiencies in the
availab/e housing inventory that have arisen over a period of years."
"Catch-Up Housing is defined in the Draft Plan as:
"Housing needed to "catch-up" to current deficient housing conditions. In
this Plan, catch-up housing needs are defrned by current resident
households reporting housing problems (overcrowded, cost-burdened
and/or living in substandard housing conditions), current renters and
owners looking to purchase a home and in-commuters that would like to
move to Vail. Cafch-up housing is generally addressed through local city
.
~ development initiatives, non-profits and housing groups and public/private
partnerships. " '
The Draft Plan identifies three methods the Town will pursue to achieve the Town's
housing goals. In addition to regulatory requirements and pursuing regional/multi
jurisdictional partnerships, Method "B" is as follows:
8. "The Town will Initiate Development and Acquisition .
To address employee housing needs beyond the regulatory requirements
for new development; and
¦ To respond to the desire to promote a more diverse and vibrant local
community. "
In order to implement the methods listed above, the Draft Plan specifies numerous
Action Steps and "tools° that may be used to achieve the Town's housing goals. One
action step calls for the' Town to "Participate ' in actual deve/opments
including...Chamonix." The Draft Pfan defines several terms useful in analyzing and understanding which
segment of the population the Town might target in any housing development in which it
either initiates, or participates in. Area Median Income (AMI) is definecl as follows:
"Area Median Income (AMI) Limits - most communities establish income limits
for the programs they administer based on the area median income (AMI) for the
area according to household size, which are adjusted annually by the
'Department of Housing and U.rban Development (HUD). Four different income
categories are defined for various programs and policies:
1. Extremely low-income, which is less than 30% of the median family income;
. 2. Very low-income, which is between 30 and 500/o of the median fami{y income;
3. Low-income, which is befinreen 50 and 80% of the median family income; ;
4. Middle income, which is between 80 and 120% of the median family income;
and
5. Above middle income, which is over 120% of the median family income."
The Housing Continuum is defined as follows:
'"As illustrated 6elow, it is possib/e to estimate the number of resident households
in the Town of Vail at various income leve/s. Vail's planning is based on
addressing the needs of househo/ds of different incomes, recognizing that there
is a need to ensure housing for a diversity of households. The maximum
purchase price assumes a$10,000 down payment and a 6% thirty-year
mortgage."
. . _
j 8Q1000/a AMI 12Q140%AMI '
? Max Income $73,000 i Max Incortie $109,500
Max Rerrt $1,825 Max Rent $2,738
~ Max Price $241,432 ; Max Price $334,741
100%AMI
740°kAMI
809% ANO s• Over140%AMI
. .e. ,
~ 5480%AMI ~f~ - AAax InCOr1iE OV21' $109,500
Maz income $53,850 Max Rent Over $2,738
' Max RerRt $1,346 . 425 ttY17~4°10 Max Price Over $334,741
Ma7c Pnce $180,238
5040%ANI
345 W41o/6
50°k ANMU
<
. O . 40•, .
' ~50%AMI
' Max InCdne $36,500 4=04MAI` ~
Ma~t Rent $913 ~ 401;F$1f18.4°/a
Max Price 812a,796
1007 Vail FbuseFidds
Question:
Who is our target market and what price point should we be aiming for?
Staff believes there are recently completed studies, surveys and assessments (empirical
data and anecdotal knowledge) to support Staff's belief that the development of 1, 2 and
3 bedroom deed restricted employee housing units will hit a target (gap in the housing
continuum) and that such units, once brought to market, will be absorbed. Based on the
above information, Staff recommends the target market for deed restricted employee
housing developed on the Chamonix Site should include those individuals making
between 60-120% AMI and that price ranges of units offered at the Chamonix Site
should fall between $155,000 and $335,000.
Based on the above information provided within the Town of Vail Draft Strategic Housing
Plan, as well as information gathered as part of the scoping and planning process for the
Chamonix Site Master Plan, Staff recommends the following:
o The target market for deed restricted employee housing developed on the
Chamonix Site should include those individuals making between 60-120% AMI;
o Price ranges of units offered at the Chamonix Site should fall between $155,000
and $335,000;
o The site should be optimized to provide the greatest amount of one, two and
, three bedroom c9eed restricted employee housing units, with an allowance
for `flex-space' where practical in order to best serve that segment of the market
identified in focus groups, housing needs assessments conducted, by Eagle
County and surveys conducted by Staff; and
o The master plan for the Chamonix Site should allow for maximum flexibility in the
final design and development of unit mix and sizes, number of bedrooms and
choices in amenities such as additional garage, storage and outdoor living space.
~
IV. STAFF RECOMMENDATION:
Staff recommends the Council provides confirmation of master planning goals and
design parameters relative to unit mix, target market and price ranges to the design
team in order to allow the team to move forward in the design process.
V. ATTACHMENTS:
A. Approved Chamonix Site Master Plan - Planning Goals and Design Parameters
B. Reduced Site Plan Options 1-3 as presented to the Advisory Committee on April 11,
2008
C. Advisory Committee meeting notes from April 11, 2008 `
D. Reduced Site Plan Options 1-3 (Revised) as presented to the Advisory Committee
and neighborhood on May 7, 2008.
E. Advisory Committee meeting notes from May 7, 2008
F. Neighborhood meeting notes from May 7, 2008 ,
4ttachment A
Approved Chamonix Site Master Plan
Planning Goals and Design Parameters
(Updated following Town Council Final review and approval on March 4, 2008)
1. The site is to be used for development of a fire station and employee
housing.
2. Housing for fire department employees should be considered in the design of
the fire station.
3. An ambulance substation could be an ancillary use on this site.
4. Energy-efficient and sustainable design and construction techniques are
important. Certification by a particular program (LEED, Green Globes) is to
be investigated, although not mandatory.
5. Housing developed on the site should be primarily deed restricted, 'for-sale'
employee housing, should include a mix of one, finro, and three bedroom units
and should include limited rental opportunities for Town of Vail employees.
6. The site should be optimized to provide the greatest amount of employee
housing.
7. Re-zoning the property to the Housing (H) Districf is preferred to allow
flexibility in design and development. •
8. Additional traffic onto Chamonix Lane should be limited.
9. One-story of development at grade with Chamonix Lane is acceptable.
10. All financing and phasing options will be considered.
11. New pedestrian circulation and access routes should be provided around the
site, along Chamonix Road and/or Lane, to ensure connectivity of the
surrounding neighborhood to other areas within West Vail. Existing
pedestrian paths through the site are to be eliminated.
pttachment B
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Attachment C
Chamonix Site Master Plan Advisory Committee
April 11, 2008, Meeting Notes
The Advisory Committee held a public meeting on April 11, 2008, in the Community
Development Large Canference Room to discuss the first site plan concepts ("options")
for the Chamonix Site.
The meeting convened at 12:00 noon and Staff presented a brief overview of the eleven
project planning goals and design par.ameters approved by the Town Council on March
4, 2008. Stan Clauson and Gilbert Sanchez discussed how the goals and parameters
factored into the three site plan and density options to be presented to the Committee.
Three options were presented. Each option showed a mix of low density (duplex)
residential on the northern portions of the site, combined with higher density
(town house/condom inium) structures generally located on the southern portion of the
site. Each option showed a fire station and living quarters (separated) located on the
"Wendy's" parcel.
Option 1 was identified during the meeting as the lowest density option (18 DU/buildable
acre); Option 2 was identified as a medium density option (22 DUJbuildable acre), and;
Option 3 was identified as the highest density option (32 DUlbuildable acre).
Options 2 showed an area of the fire station facility, dedicated or reserved for a future .
Ambulance District development. The committee discussed whether to design the
project around the eventuality of the District building on the site, or whether to proceed
with designing the fire station and housing around the Town's immediate needs.
Option 3 showed a sub-grade parking structure under multi-family (condominium)
development - as a"new urbanisY' model to encourage pedestrian circulation through
the site and to present more common open space/courtyard space. The committee
discussed the disadvantages of constructing a sub-grade parking structure and
committee members agreed that Option 3 might be "too dense" and potentially cost
prohibitive to construct.
Each option showed additional (new) road/driveway cuts afong Chamonix Lane to serve
several duplex structures located on the northern portion of the site. One committee
member reiterated concern by the residents of the Chamonix neighborhood regarding
additional driveway entrances. He stated concern, but expressed a willingness on
behalf of the neighborhood to consider a limited (4-5) number of new driveways.
The committee members discussed the three options, pointing out advantages and
disadvantages of differing densities. General comments or suggestions are as follows:
• In any fire station design scenario, the design must account for backing
of equipment and the associated noise;
• Use positioning of the fire station building and associated fire
department/Town employee housing to "wrap" or enclose equipment
bays and to provide a better visual and noise barrier between the fire
station, the adjacent Shell Station and the adjacent neighborhood;
x
• Consider an access control gate to separate residential from emergency
services uses and traffic circulation; • Reduce or eliminate new driveway access points on Chamonix Lane;
• Must consider CDOT access sfandards and the potential need to request
a vatiance from CDOT for access points less than 150' form the round- about;
• Align internal circulation access point on Chamonix Road, to be across
from the existing- driveway at First Bank;
• Ensure that proper turning radii is provided within the fire station portion
of the site for emergency services vehicles; • Explore locating fire department housing within a third story of the fire
station, rather than in a separate building, to preserve more buildable
space on the site for residential uses and open space/common areas;
~ Option 3("Parking Garage.Option") may be too dense/urban and cost
prohibitive;
• Option 3, or a combination of Options 2 and 3, may be desirable if
redesigned to accommodate better separation befinreen lower density
duplex structures and. higher density town-home and condominium ;
buildings;.
• Study revising plans to better integrate higher density,. for-sale residential
units with fire department/Town employee housing and to provide a
better visual and, noise barrier befinreen the fire station, the.adjacent Shell
Station and the adjacent neighborhood;
• Concepts should include more "New Urbanist° design concepts to
minimize auto-oriented design solutions (such as solutions presented.in
Option 3).
The committee discussed next steps in the.process - to allow the design team to further,
study each option - and. discussed possible next meeting dates.
The meeting adjourned at 2:00 pm.
. ptt,a,chment D
West Vail Site Planning Concepts Narrative
The development of site planning concepts for the Chamonix site is premised on the stated goals and
objectives of the Vail Community. A variety of opportunities and constraints that result from the
physical characteristics of the site have ,been identified by the design team, and these parameters
inform the planning process as well. The charge to "optimize the site" requires that a spectrum of
planning concepts be explored and evaluated by all stakeholders. In the end, the best plan will be the one that balances the concepts of density, neighborhood impact, traff c& parking, aesthetics,
sustainability and value.
A menu of site planning concepts has been created for consideration by the community. These ideas
are illustrated in three diagrams identified as Option 1- Neighborhood Cluster, Option 2-
Street/Alley & Option 3- Village/Neighborhood Cluster, and they range from lowest density to
highest density. At this stage, density numbers are not fixed. They are simply suggestions of
magnitude that can be adjusted based on stakeholder feedback. '
Additional information about the current site plan diagrams follows:
Option 1- Neighborhood Cluster
• Estimated 44 Residential Units .
• Project Site DensiTy: 12 du/acre
• Buildable Site Density: 18 du/acre
~ • Estimated Building Site Coverage (Footprint): 27,000 sf
• Estimated Impervious (Paved) Surface Area: 45,000 sf
• Estimated Site Coverage (Buildings & Paving):, 72,000 sf '
• Buildings are organized in neighborhood clusters.
• Open space/view corridors separate the clusters. • Open space at the east end of the site to preserve sightlines at Chamonix Road/Lane
intersection.
• Building heights are generally 3-stories and do not exceed 4-stories.
• A preferred fire station & dormitory configuration remains to be selected by the. Fire
Department. This scheme illustrates a footprint with 1 drive-thru bay and 2 back-up bays ,
along the property line adjacent to the gas station. .
Option 2- Street & Alley
• Estimated 51 Residential Units
• Project Site Density: 14 du/acre
Buildable Site Density: 21 du/acre
• Estimated Building Site Coverage (Footprint): 36,000 sf
• Estimated Impervious (Paved) Surface Area: 39,000 sf • Estimated Site Coverage (Buildings & Paving): 75,000 sf
• Traditional street/alley configuration with linear alignment of buildings to create streetscape.
• Reduced open space/view corridors results from increased building footprint.
• Open space at the east end of the site to preserve sightlines at Chamonix RoadlLane
intersection.
• Building heights are gerierally 3-stories along Chamonix Lane and 4-stories in the remainder
of the site.
• A preferred fire station & dormitory configuration remains to be selected by the Fire
Department. This scheme illustrates a footprint with 1 drive-thru bay and 2 back-up bays
against the hill at the west property line. Option 3- Village/Neighborhood Cluster
• Estimated 78 Residential Units
• Project Site Density: 21 du/acre "
• Buildable Site Density: 32 du/acre
• Estimated Building Site Coverage (Footprint): 34,000 sf
• Estimated Impervious (Paved) Surface Area: 22,000 sf • Estimated Site Coverage (Buildings & Paving): 56,000 sf
• A parking structure creates a vegetated (green) base for lugh density housing configurations.
• Improved open space/view corridors due to reduced site coverage of buildings & paving.
• Open space at the east end of the site to preserve sightlines at Chamonix Road/Lane
intersection.
• Building heights at the east end of the site do not exceed 3-stories to minimize impact on
adjacent neighbors. _
• The higher density configuration is located at the west end of the site to take advantage of
steeper slopes and to minimize impact on adjacent neighbors. Building heights may range `
from 3 to 5 stories.
• A preferred fire station & dormitory configuration remains to be selected by the Fire
Department. This scheme illustrates a footprint with 3 back-up bays against the hill at the
west property line.
Attachment D
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2- Bedroom 22 1,200 26,400
3- Bedroom 14 1,500 21,000
4- Bedroom 6 1,800 10,800
GARAGE SPACES 14,500
Gara e S aces 58 250 14,500
F/RE STAT/ON 11.9241
Fire Station 1 11,924 11,924
F/RE DEPARTMENT DORMITORY 4,130
Dorrnito 18 residents 1 4,130 4,130
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TOTAL NET AREA - 90,754
Non-Program S ace 22,689
circulation, chases, walls & structure
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Total Residential Units ri 11.88 Site Density 3.6 acres
18.04 Buildable Area Densi 2.43 acres
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May 7, 2008
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3- Bedroom 28 1,500 42,000
4- Bedroom 10 1,800 18,000
GARAGE SPACES 19,500
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F/RE STAT/ON 11,924
Fire Station 1 11,924 11,924
FIRE DEPARTMENT DORM/TORY 4,130
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TOTAL NET AREA 141,554
Non-Pro ram S ace 35,389
circulation, su ort & common
GRAND TOTAL GROSS AREA 176,943
Total Residential Units 78 21.06 Site Densi 3.6 acres
31.98 Buildable Area Densi 2.43 acres
' Studio B Architects
May 7, 2008
WEST VAIL FIRE STATION &
; pFFORDABLE HOUSING
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WEST VAIL FIRE STATION 8 DIMENSIONAL
AFFORDABLE HOUSING COMMENTS
REQUIREMENTS
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RES/DENT/AL 51 68,800
1- Bedroom 7 1,000 7,000
2- Bedroom 22 1,200 26,400
3- Bedroom 14 1,500 21,000
4- Bedroom 8 1,800 14,400
GARAGE SPACES 16,750
Garage S aces 67 250 16,750
F/RE STATION 11,9241
Fire Station 1 11,924 11,924
FIRE DEPARTMENT DORMITORY 4,130
Dormito 18 residents 1 4,130 4,130
AMBULANCE SERV/CE 0
Ambulance Service 0 4,746 0
TOTAL NET AREA 101,604
Non-Pro ram S ace 25,401
circulation, su ort & common
GRAND TOTAL GROSS AREA 1Z7,OOr'J
Total Residential Units 51 13.77 Site Density 3.6 acres
20.91 Buildable Area Densiry 2.43 acres
• Studio B Architects
' May 7, 2008
.
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STAN CLAUS0N ASSOCIATES iNc
landscape architecture. pianning. resort design
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412 North Mill Street Aspen, Colorado 816zi t.970/925-2323 f.970/920•i628
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^s.
Chamonix-Wendy's 2008 Master Plan Effort
Chamonix Advisory Committee Meeting 7 Moy 2008
On 7 May 2008, a Chamonix Advisory Committee meeting was held and
attended by 15 persons to consider three options for development in
" connection with the Chamonix-Wendy's 2008 Master Plan_Effort. Foilowing
are minutes from the meeting. Scot Hunn (Town of Vail), Stan Clauson (Stan
Clauson Associates), Patrick Rawley (Stan Clauson Associates), and Gilbert
Sanchez (Studio B Architects) facilitated the meeting. Three options ,
considered are Option 1, Neighborhood Cluster (12 du/acre), Option 2,
Alley Street (14 du/acre), and Option 3, Village Neighborhood (22 du acre).
Attendees' comments included:
Option 1: ,
• Would like to see one way street.
• The fire configuration is good for public use.
. • Emphasize green spaces between pods.
Option 3:
• What does the structured parking and multi-family building do to
HOA fees? • Concerned that high HOA fees could "saddle" affordable housing
development.
• Less asphalt usage preferred.
• Good compromise on density.
• Like that Option 3 as two different neighborhoods.
• Option 3 with fire station from Option 1 would be good.
• Like the separation of higher density from lower density.
; .
Chamonix Advisory Committee Meeting Minutes
Chamonix-Wendy's 2008 Master Plan Effort
• ` 7 May 2008
xs~a ~~~=~u • Due to grade change, could garage be 1 1/2 levels?
Fire Station:
~ ~r.,, .,..k . • .
~ • Fire DePartment Prefers the fire station from OP .
tion 1. ~.~s~. : i~:~`~ • Student housing configuration can be resolved. ' • Using fire station as slope retention a cheaper option.
I • Look to South 40 station for use of glass and visibility of station from
public point-of-view.
j • What is the fire station budget? '
i
Modular Construction:
i; • Cost of modular constrvction is estimated at $85 -$115 per sq. ft. ,
j Site work for project in Aspen is approximately $60,000/unit.
i. • One example of successful modular construction in Vail.
,
~ • If you can "push and pull," modular okay.
Use of various materials with modular can be successful.
• Modular can have very high finish quality.
~ • Concern over construction techniques of multi-story modular ,
building.
• Construction of multi-family using modular construction would.utilize
;
; framework. Units "plugged" in.
; • Would like to see photos of modular construction.
i
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; Maintenance:
i
~ • Maintenance costs should be considered over the long term. I Garages/Parking:
• Should garages be common or individual?
k, • Common garages create issues of who parks where, storage,
f
; maintenance, and administration.
~ • Common garages allow for more parking.
~ • Individual garages are used for storage rather than parking.
` • What about smaller scale common garages with assigned spots?
~ • Some resistance to common garages due to the question of what is
yours.
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Chamonix Advisory Committee Meeting Minutes
Chamonix-Wendy's 2008 Master Plan Efforf
7 May 2008
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_ • Example given of Aspen Walk development in Aspen conceming
reluctance of free market residents driving through affordable
housing parking area. Not really an issue. .
~~i~ • Garage choice is a lifestyle choice. .
s.:,;; • Whether common or private, garages are necessary.
.
` Common garage may cost more buf plowing is very expensive as
` well.
j • Must look at long range cost over initial cost of garage construction.
` • Parking is a primary concern for this project.
• Need for at least 2 spaces per unit - one garaged, one outside.
Storage:
; • Sufficient storage is imporfant. • Common garages provide for storage.
~ Sales Price of Units:
~
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~ • Sell units for cost. '
I • Banks have special financing for affordable housing.
G Land:
• Will the Town of Vail give land?
' • Should the Town of Vail setl land and use money for other
i
; investments, possibly additional affordable housing.
i
i Ambulance:
~ • What is their involvement/cornmitment with the project?
~ • Location down valley?
~ Dens'rty:
~
! • There is a need to accommodate as much density as possible. ~ • Density is a question that needs to be dealt with by the Town
' Council.
• Need to "optimize" (increase) density.
~ Unit Mix:
` • Are 4 bedroom units necessary? i
• Need a unit at 650 sq. ft. to drive down the monthly cost.
; • Make units smaller.
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Chamonix Advisory Committee Meeting Minutes Chamonix-Wendy's 2008 Master Plan Effort
7 May 2008
~Z%i ~ . Purchasing power of the target audience needs to be considered.
.
~ w`'~ Possibility of unit with 1 bedroom with a den for additional space?
~f x`~`• Schemes should be characterized based on family friendliness. '
Traffic:
! • West leg of the roundabout needs to be emphasized.
i • Fire station entrance must be 150 feet from Shell Service Station
entrance. '
Miscellaneous:
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~ • What is the goal/focus of the development? '
I • Advisory Committee needs to make recommendation to council.
~ • Need public spaces.
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STAN GLAUSON ASSOCIATES INc
landscape architecture. planning: resort design '
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412 North Miil 5treet Aspen, Colorado 81611 t.970/925-2323 f.970/920•i628
info@scapianning.com wwwscaplanning.com
i
' CHAMONIX-WENDY'S 2008 MASTER PLAN EFFORT
NEIGHBORHOOD MEETING
7 MAY 2008
On 7 May 2008, a neighborhood meeting was held and attended by
approximately 30 persons (21 signed-in) to consider three options for development in connection with the Chamonix-Wendy's 2008 Master Plan
Efforf. Following are minutes from the meeting. Scot Hunn (Town of Vail),
Stan Clauson (Stan Clauson Associates), Patrick Rawley (Stan Clauson.
Associates), and Gilbert Sanchez (Studio B Architects) facilitated the
meeting. Three options considered are Option 1, Neighborhood Cluster (12
du/acre), Option 2, Alley Street (14 du/acre), and Option 3, Village
Neighborhood (22 du acre). Attertdees' comments included:
Density:
• Would like to see fire deparfment dormitory incorporated into the
fire station design to allow for more sq. ft. for affordable housing.
• Multi-family building shown in Option 3 seems out of step with the
existing townhome character of the neighborhood. Mass and
number of units a concern.
• Strong desire to maintain integrity of current neighborhood.
• Does not think that Option 3 is a viable option. Optionl is better due
to loose feel.
• Desire for a neighborhood feel.
• Minimum density preferred due to effect on traffic.
• More density should be shifted towards fire station.
• Concerned with massive building in middle of site in Option 3.
• Lower the density associate with the multi-family building in Option 3
but keep the general layout and open space configuration of
Option 3.
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~a.;17 Neighborhood Meeting Minutes
°Chamonix-Wendy's 2008 Master Plan Effort
7 May 2008 i
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~~z'~~7 ~ Traffic:
, • Remove traffic circulation away from the fire station for child safety
reasons.
CY„~~.a' ~StfdCt ~`^F. K°a '
• Do not allow private vehicle access to fire station. Consider
` separate access between ihe residential and fire station.
~ • Traffic should be a major consideration in informing the design of the
' site. •
• With the additional cars from the development, vehicle movement
` at the roundabout, particularly in winter, would be more difficult.
i
; Target Audience:
~ • Need to identify who the target resident would be.
~ • Want someone who lives and works in the community.
,
; • Bring new families to Vpil! Four bedroom units would be good doing
; this. .
,
• Allowing employers to buy and rent multiple units to employees
changes the target audience.
t
Unit Mix: .
1 '
~ • Four bedrooms are too much. i; • One bedroom at 1000 sq. ft. seems big. One bedroom at 800 sq. ff.
~ more appropriate.
~ • Need to set qualification standards for unit size.
, • Concerned that larger unit could be used for renting to roommate.
; • Goal of unit mix should be to bring back families. .
j Minimize 1 bedroom units and use as infill within development.
' j • 2-4 bedroom units serve community, better by attracting families.
~ Snow Storage:
~
; • Where would snow storage occur, particularly in Option 1 and 2?
t
! Building Design: ,
4
~ • Height off of Chamonix Lane should be 35 feet.
t • Modular construction does not fit with the values of Vail. ; • Stick built constniction preferred. ' I • Chamonix Lane resident said that neighbors approve of buildings
~
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Neighborhood Meeting Minutes
Chamonix-Wendy's 2008 Master Plan Effort
7 May 2008 , .
Site Design:
~~~A~~;,,~~. ;s. • Orientation of views shouldn't be primary consideration.
, ~ .
• No connection to Chamonix Lane creates two separate
neighborhoods.
~ny'~" s- i • How would buildings along Chamonix Lane be oriented?
• Though Chamonix Lane is busy, new development should be a parf
~ of the Chamonix Lane neighborhood. Reintroduce drive access
~
i between development and Chamonix Lane.
~
i • What about a single driveway off of Chamonix Lane to access new
j units (if orientation is changed)?
; • Vote held on limited access off of Chamonix Lane: 8 yes 14 no/ 4
; neutral
! • Allow pedestrian access off of Chamonix Lane but no vehicle
access.
; s Pedestrian trail off of Chamonix Lane must be ADA compliant.
! • Switchbacks for a pedestrian trail off of Chamonix would chew up
i buildable site.
~ • Vote on pedestrian access off of Chamonix Lane: 9 yes / 3 no / 3
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~ neutral
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~ • Could bridges be used to access new units off of Chamonix Lane?
j • Incorporate fire station into site strategy to help spread footprint.
! • What is current zoning?
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I Financial: '
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• Will Town of Vail lease the land?
~ Miscellaneous:
{ • Date to break ground?
f • Is information available on website?
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MEMORANDUM
TO: Vail Town Council
FROM: Visitor Information Center Committee
Stan Zemler, Farrow Hitt, Kim Newbury, Krista Miller,
t Suzanne Silverthorn
DATE: May 6, 2008
SUBJECT: Visitor Information Center Contract
BACKGROUND
On October 1, 2005, Vail Info, Inc., assumed contractual operation of the Vail Visitor
Information Centers in Vail Village and LionsHead following a request for proposal (RFP)
process in 2005 and subsequent selection by the Vail Town Council from among three
bidders. The contract provided an annual review process with the option to renew each
year for a total of three years to be funded from the Town of Vail's General Fund. The
current term of the operational contact runs to September 30, 2008.
The contract had been formerly held by the Vail Valley Chamber and Tourism Bureau,
which had submitted a proposal to continue operations as did the Vail Chamber and
Business Association during the April-June 2005 RFP process. The decision by the
Town Council to award the contract to Vail Info, Inc., was made on July 5, 2005,
following a public hearing. The vote was 5 to 2 and supported a recommendation
forwarded by the Visitor Information Center Committee which was formed in February
2005 to help manage the RFP process. The committee researched 16 area visitor
information centers and identified six goals that would serve as the framework in the
RFP selection process: 1) Business Decision Focus; 2) Fairness in Access,
Representation; 3) Singular Customer Service Focus and Purpose; 4) Efriciencies; 5)
Accountability; and 6) Adaptability to Changing Circumstances. (See RFP attached)
The committee also clarified the purpose of the centers and recommended an
operational change, which was approved by the Town Council:
The purpose of the Vail Information Centers is to assist visitors with
their questions and needs in a way that provides a positive impression
about Vail. The interaction creates a welcoming environment where
visitors feel safe to explore the •resort at their own pace-whether it is
a stroll through the Villages for lunch, an impromptu activity, an overnight
stay, or an interest in returning.
The Visitor Centers shall dispense information featuring Vail-based
tourist attractions, lodging, shops, restaurants, and other related matters
in accordance with previously-approved policies. Effective October.1, 2005, the
Visitor Centers wili no longer collect commissions for lodging or activities booked
from the facilities. This policy change is intended to ensure fairness in access
and representation on behalf of the Vail business community.
The selection of Vail Info, Inc., was based largely on the company's ability to best serve
the community due to its singular customer service focus and its ability to align with the
Town of Vail vision and goals.
1
CONTRACT PERFORMANCE
The contract to operate the Visitor Information Centers was successfully met by Vail
Info, lnc., in 2005-06 with renewals occurring in 2006-07 and again in 2007-08. Vail Info,
Inc., is responsible for providing monthly reports to the Town of Vail with details on
visitation, bookings and other pertinent information. The reports are due the 15'h of every
month detailing the previous month's activity. The reports are maintained as public
records by the Town Clerk.
Highlights from the operational periods are as follows:
2005 (October-December)
Operational budget: $49,051, plus 6 parking passes
Total operating hours: 1,245
No. of visitors served: 14,247
Overnight bookings: 208 bookings vafued at $247,320.61
Commission free revenue
returned to the community: $37,098.09
Customer service rating: 97.2% avg. out of possible 100%
2006 (January-Decembec)
Operational budget: $196,205, plus 6 parking passes
Total operating hours: _ 5,723 .
No. of visitors served: 95,260
Overnight bookings: 1,414 bookings valued at $275,641.38
Commission free revenue
returned to the community: $41,346.21
Customer service rating: 92.7% avg. out of possible 100°l0
2007 (January-December)
Operational budget: $198,500, plus 6 parking passes
' Total operating hours: . 5,843
No: of visitors served: 80,925 Overnight bookings: 938 bookings valued at $198,922.54
Commission free revenue
returned to the community: $29,838.38
Customer service rating: 89.8°Io avg. out of possible 100% 2008 (January-April)
Operational budget: $203,300, plus 6 parking passes (calendar year)
Total operating hours: 1,830
No. of visitors served: 21,807
Ovemight bookings: 134 bookings valued at $46,477
Commission free revenue =
returned to the community: $6,967.18 ,
Customer service rating: 93.5% out of possible 100%
Other services provided during contract periods: '
• Collectian of brochure rack fee for promotion of approved activities and
services by vendors who do not otherwise hold a valid Town of Vail business
license. These fees ($300 per brochure rack and $500 per magazine rack)
,
2
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directly offset the cost of running the information centers. Approximately
$12,000 has been collected during the past three years.
• Collection of stranded traveler lodging rates.
• After-hours operations during emergency situations such as prolonged I-70
closures.
• Assist the parking structure staff with guest ticket disputes, car lockouts and
limited 'distribution of free parking coupons for those who over indulged the
night before.
* Shoulder season collection of open businesses list.
• Assistance during special events, such as being the media outlet during the
TEVA games.
• Display and sales of manhole cover artwork.
• Event ticket sales. .
For its part, the Town of Vail has contracted with Customer Service Experts, an
independent secret shopping service. The company visits each location on a monthly
basis to evaluate customer service, cleanliness and staff implementation of the
; operational policies and procedures outlined by the town.
DISCUSSION OF NEXT STEPS '
The purpose of the discussion on May 20 is to determine next steps as it relates to the
future operation of the Visitor Information Centers. The current term of the operational
contract with Vail Info, Inc., runs to September 30, 2008.
Options include:
• Initiate a request for proposal process with assistance•from the Visitor
Information Center Committee.
o. Advantages - Provides competitive bidding opportunities for interested
parties
o Disadvantages - Creates uncertainty with current operator re: employee
recruitment, budgeting, etc.
• Negotiate a new operational contract with the existing operator, Vail Info Inc.
o Advantages - Provides operational continuity, solid performance
o Disadvantages - Lack of competitive bidding opportunities for interested
parties
VISITOR INFORMATION CENTER COMMITTEE RECOMMENDATION
It is the recommendation of the Visitor Information Center Committee to negotiate a new
operational contract with Vail Info, Inc:, for a three-year period effective October 1, 2008.
This is due to the successful performance of the company as measured by the monthly
customer service evaluations as well as the overall satisfaction from the business
community as evidenced by the lack of complaints when compared with the previous
operator which had been criticized for operational policy lapses, such as booking lodging
outside of Vail's boundaries. It is further recommended the contract provide for an
annual review process with the option to renew the contract each of the three years until
September 30, 2011. This option has been reviewed by the Town Attorney and is
deemed to be an acceptable recommendation as it relates to the town's bidding
procedures and processes for contractual services. Also, unless otherwise directed, the
Visitor Information Center Committee recommends continuation of the commission-free
Town Council policy enacted in 2005.
3
REQUEST FOR PROPOSALS
TOWN OF VAIL INFORMATION CENTER OPERATIONS
~
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TWWoFV~ j :
TOWN OF VAIL
TOWN MANAGER'S OFFICE .
76 S. FRONTAGE ROAD,
VAIL, COLORADO 81657
APR1L 20, 2006
1
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INTRODUCTION: -
Vail is ranked as the No. 1 ski resort in North America and averages over 1.5 million
skier visits annually. In addition, the resort's popularity as a summer destination has
seen steady growth following implementation of a tax-supported marketing fund to
promote visitation during the non-skiing months. The citizens of Vail rely on sales tax
income from visitor spending to support municipal services and to fund amenities for
guest and resident use.
Since its founding in 1962, Vail has developed a reputation for innovation and
excel{ence, which has resulted in exceptional experiences for guests and a high quality
of life for residents. To ensure Vail's future success, a large-scale revitalization is
underway totaling mare than one bi{lion doflars in public and private investment.
In addition to the new infrastructure, visitor services are an important component in Vait's
continuing success. The Visitor Information Centers in Vail ViAage and LionsHead,
owned by the Town of Vail, have been in place for more than 30 years and serve as the
first point of contact for many arriving visitors. The facilities are staffed to provide a
friendly welcome and to assist with information needs, resulting in a positive impression
about Vail. Over 90,000 visitors a year pass through the Vail Information Centers. Of
those, approximateiy 60 percent visit the centers during the summer and 40 percent in
winter. .
The Town of Vail is soliciting proposals to operate and manage the Vail Visitor
Information Centers beginning October 1, 2005, and continuing for a three year period.
The operation will serve to further Vail's reputation for resort excellence and contribute to
the municipal goals of economic vitality and prosperity for..businesses in the Town of
Vail. . '
SCOPE OF WORK:
The Town of Vail is seeking an operator for the Vail Information Centers best qualified to
fulfill the purpose, operational standards and goals idenfified by the municipality.
Purpose
The purpose of the Vail Visitor lnformation Centers is to assist visitors with
their questions and needs in a way that provides a positive impression
about Vail. Through delivery af exceptional customer service, the interaction
creates a we/coming environment where visitors fee/ comfortable exp/oRng the
resort at their own pace-whether it is a strol/ through town for /unch, an intended
or impromptu activity, an ovemight stay, or an intent to retum. As such, the
operation will serve to further Vail's reputafion for resort excellence and
contribute to the municipal goals of economic vitality and prosperity for '
businesses in the Town of Vail.
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Operationa{ Standards
To fulftil the customer service, information outpost purpose described above, the
operator shall gather and dispense information about Vail, its attractions, events,
businesses and other related matters to serve the needs of Vaii's customers. Information
and services shail inciude the following:
• Collect and dispense information relating to all current and future events and
activities in the Town of Vail.
• Co{fect and dispense information regarding the physical iayout of Vaii and
provide personalized assistance with wayfinding, directions and other visitor
odentation needs.
. • Dispense information and provide for the free display of materials and
brochures from any and all Town of Vail businesses, including attractions,
lodges, shops and restaurants in accordance with the following policy:
It is the policy of the Vail Visitor lnfortnatlon Centers to flrst and foremost oftr visitora .
infortnation on the amenities ottered within the Town of Vail. These amenities inGude
lodging, restauranta, businesses and servicss. If the guest's request does not exist
within the Town of Vail, a comparable amenity within the Town of Vail should be offered.
If this still does not accommodate the guest's needs, it is appropriate to offer a business
withtn the Vail Valley but not within the Town of Vail fn order to disptay excellent customer
senrice. h is acceptabte to ofter guest acWities that are not located within the Town of Vait when no
other Vail-based optlons are avallahle. '
• Display and-distribute information in which Vail is featured in the title or
content of the publication subject to approval by the Town of Vail.
• Provide on-site access for lodging and activity bookings via use of computer
terrninals and courtesy phones in accordance with the poticy listed below. All
software used in the Visitor Centers will be restricted to Vail properties only.
The Vail Vlsitor IMormatlon Center lodging policy is to facilitate inbrmatlon on lodging located within
the Town of Vail. If the guest specifically reguests intortnation on Iodging outside the Town of Vail, the
Visitor Center stett wIU dired the guest to a courtesy phone where the visitor can make the' necessary
a?rengements on their own. Sfmilary, v)sitor aenrioes agente may facilitate bookings for act(viGes
located wlthin the Town of Vail. Guest adiviNes that ase not based within the Town of Vail may also
be fadlitated. As ot Odober 1, 2005, con?missions on lodging and actlvities booked from the Vail
VisiMr Infortnation Centers wNl be discorrtinued.
. Provide on-site facilitation of complaints, or probiems reiated to the Vail
ViIlage or LionsHead parking structures via distribution of discretionary
coupons: The operator shall provide intemal cbntro{s to prevent abuse.
• Collect and dispense information to promote Vail's resort offerings, including
the commercial business districts (Vail Village, LionsHead and West Vail),
Vail Mountain, the transit system, recreational trails and paths, Fard Park,
Colorado Ski Museum, Vail Golf Club, Vail Library and all other amenities
within the resort. • Colleat and dispense infonnation and services to encourage and fiacilitate
visitation during Vaii's revitalization.
• Provide for the sale of Vail manhole cover products and other merchandise
approved by the Town of Vail that serves to complement the purpose of the
center. . • Provide wheel chairs in accardance with the following policy:
For the comrenienoe and safety of guests visitlng VaU, both the Vail and LionsHead Visitor Centers .
have a wheel chair available. These are for day use on a compfmientary basis and are to 6e retumed
before the Vsitor Cerrters Gose for the day. All guesb using the wheel chair must first fiN out a chedc-
out form. They should inGude their name, address, contad infortnatlon and a cxed'R card number in
case the wheel chair is not retumed ar retumed damaged. If the guest !s unabte to retum the wheel
chair before the Visitor CeMers doses, such as during the shortened oif-seasan hours, the Visitor
CeMsr agent should make arrangemeras for tlte wheel chair to be dropped off at the designated
, altemative Iocaticn: L'a Cantina RestauraM, located on the seoond level of the vllage Parking '
Strucxure. The restaurant shouid be contaded in advanoe to set up a retum tlme. j
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• Provide visitor center services to businesses located in the Town of Vaif in an
equal and non-discriminatory fashion.
• Process the fulfiIlmeM of visitor information requests in a timety and
customer-friendly fashion to maximize impact on the potential customer.
• Maintain staffing and hours af operation as follows:
• Wnter season, 8 hours per day per center.
• Summer season, 11 hours per day per center.
• Spring S Fali Season, up to 6 hours per day per center with overlapping
houcs maintaining a 10 a.m. to 6 p.m. combined operation.
• Maximize opportunities to access visftor information on a 24/7 basis.
• Maximize opportunities to coilect visitor contact information for performance
measures.
FACILITIES:
The Town of Vail currently maintains finro Visitor Information Centers; one in Vail Village
and one in LionsHead.. Vail Village Visitor fnformatlon Center
The Vail ViIlage location is a 950 sq. ft. space located on the top level of the Vaii
Viilage parking structure and accessed by 4 short-tertn parking spaces and 2 ,
handicap spaces on the east side of the building, as wefi as approximately 1,500
additional parking spaces throughout the structure: Visitors also arrive via mass
transit on the north and west sides of the building and by foot from the south. The
main lobby and lounge area of the center, approzimately 400 sq. ft., can
accommodate up to 30 visitors at any one time. The center also houses a 100
sq. ft. vestibule area which is accessibte '24/7; a 200, sq. ft. enclosed office; and a
100 sq. ft.. storage area. Pub4ic restrooms are located nearby, beneath the transit
terminal..tn 2004, 49 percent of the 91,672 Information Center visitors accessed
this facility. '
LlonsHead Vlsitor Information Center
The. LionsHead location is a 475 sq. ft. stand-alone space located along South
Frontage Road West near the entrance to the Lion~sHead parlcing structure,
which contains approximately 1,100 spaces. A tumout from the Frantage Road
peovides easy, vehicular access, especially for large recxeationat vehiGes. The
centec contains an open lobby, on the ground leyel and limited storage space in
the 6asement below. It accommodates up to 30 visitors at any one time. Public restrooms are located on the opposite side of the parking structure to the
southwest. In 2004, 51 percent of the 91,672 Information Center visitors
accessed this facility.
The Town of Vail will provide two facility spaces for operation of the Visitor Information
Center at no charge to the contractor. Please note the possibility for future facility
modifications due to plans associated w+th construction of a conference center. With the
exception of one wheei chair for each location; all other fumishings and, equipment must
be provided by.the operator. Any equipmerit or fumishings'purcHased with funds from
the Town of Vail shal) remain in ownership with the municipality:
Payment of monthly utilities are the responsibility of the Town of Vail:
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Building Maintenance
The Town of Vail wiil maintain the Visitor Information Center building structures and
fixtures in first cfass condition and respond promptly to requests for building repairs. The
Town of Vail wil{ afso provide snow removal and exterior trash pick up.
The contractor shall provide janitorial and other senrices necessary to maintain the
interior premises in a clean and orderiy condition, to inciude window cleaning at least
finrice a year.
VISITOR iNFORMAT{ON CENTER GOALS:
The Town of Vail has established six goals for ongoing decisions and operation of the
Visitor Information Centers. These goals wil! serve as a framework in the request for.
proposals format, evaluation and selection process:
• Business Decision Focus
' --What's best for community and Town of Vail
--Alignment with Town of Vail vision and goals
• Faimess in Access, Representation
--Eliminate potential for favoritism
--Discontinue collection of commissions on lodging and activities
--Provide visitor center services ta businesses located in the Town of Vaif in
an equal non-discriminatory fashion
• Singutar Customer Service Focus and Purpose
--Remove possibility of conflicting roles or pofitical agendas
• Efficiencies
--Eliminate duplication and unnecessary expense
• Accountability
--Provide annual perFormance measurements as set forth by the Town of
Vail: Customer Satisfaction (guests). - To what extent do VisitorCenter guests fee{ welcome and valued?
To what extent do Visitor Center guests obtain the information
they're looking for?
To what extent is this information provided in a timely and helpful
manner? .
Ta what extent does the overall Visitor Center experisnce leave
the guest with a positive impression of the resort?
To.what extent does the experience differ from earlier
perceptians?
To what extent does the guest intend to retum to Vail?
Customer Satisfaction (business awners)
To what extent do the Visitor Centers provide services to Vail
businesses in an equal non-discriminatory fashion?
To what extent are the Visitor Centers operated in an efficient
manner?
To what extent do the Visitor Centers serve to assist the viability
of the community and its individual businesses?
Retum on Investment; j
To what'extenf are the Visitor Cerrters serving to contribute to the
Town' of Vail's economic viability, directly and indirectly? i
• Adaptability to Changing Circumstances '
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TERM:
The term of the operating agreement will be for a three year period beginning Oetober 1,
2005, and continuing to September 30, 2008.
COMPENSATION:
Upon selection and approvai of an operating agreement for the independent contractor,
the Town of Vail wiif provide compensation for fees for services in two payments during
, the first year. A payment of 50 percent of the firs# year fees will be awarded on October
1, 2005; the balance will be paid.on April 1, 2006. Funding for year two and year three
will be subject to annual review and appropriation by the Town of Vail. In addition to fees ,
for services, the Town of Vail will consider award of blue parking passes within the
compensation package.
ADMINISTRATIVE CONTROL OF FUNDS:
Once a signed agreement is in place, the operator shall keep or cause to be kept true,
accurate and complete accounting records of all business and financial transactions
related to the Visitor tnformation Center operations.
The operator shall provide a monthfy report of Visitor Information Center activity,
• including the town's retum on investment. The report shall be due on the 15"' day of the
following manth. The operator shall submit to the Town of Vail, for its review, the operator's audited
financial staternent byJuly 1, 2006. The expense of.this audit shall be bome by the
operator as an expense of administration.
INSURANCE:
The independent contractor shall carry for the term of the operating agreement the
following insurance:
• Comprehensive general liability insurance policy, including products liability,
with limits of not less than one million dollars per occuRence and not less
than finro million dollars general aggregate for bodify injury or death of any
person or persons or damage to property. • Worker's Compensation and employer liability in accordance with the
Workees Compensation Act of the State of Colorado. • Automobile liability (including owned, non-owned; and hired) in an amount not
less than one million dollars per individual and not less than one million
dollars per occurrence:
RFP SCHEDULE:
All proposals are to be submitted by 12 Noon, June 1, 2005. Late proposals will be
rejected. '
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Oral interviews of prospective contractors will be scheduled between the hours of 8:00
a.m. and 5:00 p.m. June 14. These interviews will be conducted by members of the
Town of VaiF Councif Visitor Information Center Selection Committee.
A written recommendation wilf be presented to Vail Town Council for consideration on
June 21, 2005, and/or July 5, 2005. The Council has the option to interview prospective
contractors during the two sessions. A final decision will be determined by the Town
Council no later than July 5, 2005.
After a priority listing of the final operators is established, ths Town of Vail will negotiate
a contract with the first priority information centers operator. If agreemerrt is not reached,
negotiations wilf be formalty terminated and be initiated with the second most.qualified
information centers operator and, likewise, the remaining firms. A lease agreemen# for
operation of the Visitor Infarmation Centers will be reviewed by the full Town Council on
August 2, 2005, with an effective date of October 1, 2005.
FORMAT:
Town of Vail Visitor Information Center operation proposals shall be prepared using the
following format in order to facilitate evaluations:
Letter of Transmittal
Part 1: Background, Experience and Qualifications
Part 2: Proposed Business Plan
Part 3: Proposed Costs
Part 4: Appendices
Letter of Transmittal
The letter of transmittal is to be addressed to:
Town of Vail Visitor Information Center Selectiori Committee
c!o Town Manager Stan Zemler
75 S. Frontage Road
Vail, CO 81657
This letter must contain a brief summary of the key points of the proposal and a
statement that the proposal will remain in effect for 90 days after receipt by the Town of
Vail. The proposat shall contain the name, address, and telephone number of an
individual or individuals with authority to bind the company, who may be contacted
during the period of evaluation.
Part 1: Background, Experience and Qualifications
Provide afl pertinent background information, including mission statement,.fnanciaf
management, balance sheet, and. statement of sources and uses. Provide examples of
previous experience with venfication contact infoRnation. Describe expertise as it
, pertains to fulfilling the six sfated goals of the information center operations. j
Part 2:. Proposed Business Ptan ~
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Provide a three year business plan(s) to be used to operate the centers. The proposal ~
should include 100 percent of the visitor center operational costs to include a!I personnel
costs, including taxes and benefits. Also, include all administrative costs, inciuding
cleaning, phone lines, office supplies, accounting, insurance requirements, etc. The
business plan(s) should accommodate two circumstances with detailed narrative
provided for both options in case a closure of the LionsHead location is needed to
accommodate modifications to the LionsHead parking structure as a component of the
Vail Conference Center project:
Option 1: Two locations effective October 1, 2005 (Vail ViIlage and LionsHead)
Option 2: One location effective October 1, 2005 (Vail Village) . .
Include minimum staffing levels and hours of operation; a description of the services to be provided; as well as information on staff recruitment, hiring and training; management
structure; and the process used for collection of performance measurement data.
Additionally, describe the manner by which extraordinary customer service levels wi{I be
" established and sustained throughout the contract period. The business plan should also
demonstrate how the proposal specifically satisfies the town's six goal areas: 1)
business decision focus; 2) faimess in access and representation; 3) singular customer
service focus and purpose; 4) efficiencies; 5) accountability; and 6) adaptability to
changing circumstances.
Part 3: Proposed Costs
Include all costs you or your organization would charge the Town of Vail to implement
the above three year business plan and accomplish tlie scape of work in this request far
proposal. These costs should include the following circumstancas:
Option 1: Two locations (Vail Village & LionsHead)
Option 2: One location (Vail Village)
Additionally, the Town of Vail requests an ifemized list of costs associated with collection
of annual pertormance measurement data as outlined on page 5.
Part 4: Appendices:
Information considered by the_ proposer to be pertinent to this project which was not
specifically solicited in Parts 1 & 2 may be placed in the appendix.
GENERAL CONDITIONS: :
Limitation and Award .
This RFP does not commit the Town of Vail to award a contract, nor to pay any costs
incurred in the preparation and submission of proposals in anticipation of a contract.
The Tovm of Vail reserves the right to accept or reject any or all proposals received as
the result ot this request, to negotiate with alt quatified sources, or to cancel all or part of
the RFP. ' The Town of Vail may choose to terminate this RFP process at any time.
Eaual Emplovmerrt Oonortunitv
The proposer will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, disability or national origin.
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Evaluation and Selection
The Town of Vail Visitor Center Selection Committee will review the merits of the
proposals in accordance with the evaluation criteria listed below. Failure to provide
information requested in this RFP may resuit in disqualification of a proposat. The sole
objective of the selection committee will be to evaluate the responsiveness of each
proposer to the requirements of the RFP. Proposals shall be evaluated based on:
• Compteteness of proposal
• Background and experience
• Quaiifications
• Proposed business pian
• Proposed cost
• Ability to meet and exceed the six goals identified in the RFP
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W x Office of the Town Attornry 75 South Frontage Road August 30, 2007
YaiZ Colorado 81657 . 970-479 2106
FAX 970-479-2137 www.vailgov.com Re: Information Service Agreement
Dear Mr. Bank:
Pursuant to the Infonnation Service Agreement dated August 22, 2005 section
Vill. Term the Town of Vail (the "Town) has decided to extend the agreement with your organization for an additional one year. This correspondence shall memorialize the
amended agreement between the Town of Vail (the "Town") and the Vail Info., Inc ("Vail
' {nfo"), for the continued operation of a Vail Visitor Information Center.
By signing befow,, Vail Info acknowledges and agrees to a one year extension.
This agreement shall commence on October 1, 2007 and shall terminate on September
30, 2008. Either party may terminate this agreement by providing thirty (30) day written
notice. All other provision of the above-referenced agreement not amended by the
terms of this letter shall remain in full force and effect.
If you are in agreement with the forgoing, please sign below.
Very truly yours,
`
J. Matthew Mire
Town Attorne
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igned and Accepted on behalf of the Vail info., Inc. Date
Robert Bank, Owner and Operator
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~ RECYCLPD PAP6R
OVAIL
ToWxAugust 30, 2006
Vail tnfo, Inc.
Attn: Robert Bank
P.O. Box 4503
Vail, CO. 81858
Re: Town of Vail and Vail I+vfo, lnc., Infonnation Service Agreement, dated
August 22, 2005
Dear Mr. Bank:
Piease be advised, pursuant to Section VIII of the information Service Agreement
(the "Agreement") dated August 22, 2005, the Tovm of Vaii (the °Town") has determined
to extend the Agresment with Vail Info, Inc. (°Vail {nfo") for an additional one yesr term.
This correspondence shatl memorialize the amended agreemerrt between the Town and
Vail Info, for the confinued operation of the Vail Visitor Informatlon Centers through
September 30, 2007. ,
By signing below, Vail Info, Inc. acknowledges and agrees to the one year
extension as set forth in the Agreement, which shail commence on October 1, 2006, and
shail terminate on September 30, 2007. All other provisions of the above-referenced
Agreement not amended by the terms of this tetter shalt remain in full torce and effect.
If you are in agreement wfth the forgoing, please sign below.
very truly yours,
J. Matthew Mire
Town Attomey
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Sign6d and Accepted on behalf of the Vail Info.. Inc. Date
Robert Bank, Owner and Operator -
75 South Fnontage Road . VW Colomdo 81657 • 970-479-2107/ FAX 970-479-2157 • wwru uailgou com
leo ,rWsCaonAM
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MEMORANDUM
TO: . Lorelei Donaldson FROM: Tammy Nagel
DATE: October 18, 2008
SUBJECT: Vall Info, Senrice Agreement
Attached is a fully executed odgina) for the flre safe to extend Bobby Banks Agreement with TOV.
Attachment
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INFORMA'fION SEFdVICES AGREEMENT
THIS AGREEMENT is made and entered into on this 44 LAday of August, 2005, by
the TOWN OF VAII,, a Colorado municipal corporatioa (the "Town") and VAIL INFO,INC., a
Colorado corporation ("Vail Info'). RECTfALS
WHER.EAS, the Town has a yital into-est in its economic health and sustainability; and.
WHEREAS, the The Town of Vail Home Rule Charter and the Colorado Revised Statutes
provide the Town with the power to appropriate money for the purpose of advertising the business,
social and educational adventages, the natural resources and the scenic attractions of the Town; and '
WHEREAS, the Town has solicited proposals for ope,rators of the Town's two (2) Visitor
Inforrriation Centers (the "Centers'% which are located in the Vail Village and LionsHead parking
structures; and
WHEREAS, the Town wishes to retain the services of Vail Info to operate and manage the
Centers and to collect and dispense information to the general public related to tourist attractions, .
lodging aad other related matters for the putpose of attracting incmased tourist visitation to the Town
of Vail; and
WHEREAS, Vail Info wishes to provide the above-referenced services for theTown subject
to the terms and conditions herein.
NOW, THEREFORE, in considerntion of the above premises and the mutual oovenants and
agreements set forth heiein the parties agree as follows: ~ I. SCOPE OF SERVICES '
. V ail Info will maaage the Ceate.ss in accordauce with the operational staadards contained ia
the Request for Proposals dated April 20, 2005, attached hereto as Exhibit and incorpwrated
herein by reference . Any changes to the operational standards will occvr through consultation
between Vail Info aad the Town. Vail Info agrees to perform the Scope of Services in accordanoe
with the approved budget.
Vail Info. Center AQmwnert 1
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Neither Vail Info nor its employees are authorized to accept gifts or other forms of
compensatibn from any businesses as a result of Vail Info's operation of the Centers, including, but
not limited to commissions for booking lodging and activities..
U. INFORMATION AND. SERVICES PROVIDED BY VAII. INFO
A. Vail Info will operate the Centers located in the Vail and LionsHead parking
structures. .
B. The Centers will be staffed and the hours of operation shall be as set forth in the
attached Exhibit B, wluch is attached hereto and made a parthereof by reference. A
traffic flow report documenting visitor traffic by hours shall be supplied. The parties
hereby agree to cooperate to make say adjustments in scheduling or staffing deemed
necessary in order to better serve the customer, as long as such changes are within the
scope of the contracted hours or arrangements made for additionat compensation by
the Town.
C. Vail, Info shall provide, ttuough the Centers, the following information and services
to the general public. .
1. Information relating to all current and scheduled events and activities in the
Town of Vail and maintain such information on the designated special events
web page. 2. lnformation regarding the physical layout of the Town of Vail and directions
, to the location of things and activities within the Vail resort commwuty.
. 3. Display informational material and brochures for Town of Vail business
license holders in the Centers, and generally act as a clearing house for all
such Vail information Because the primary purpose of the Ceaters is to
market and promote the assets of the Town of Vail, any publications
displayed must include "Vail" in either the title of any document displayed or
in the content. The Town Manager of the Town of Vail shall have sole
discretion as to what advertisements and/or publications are acceptable for
display in the Centers, and which comply with the "Vail Onl}~" policy discussed below. In addition, the Town shall reserve the right to deny anyone
vail inro cente? Agr+aemenc 2
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the opportunity to display any publication or advertising material which does
not further coinply with the "Vail Onl}~" policy as detennined by the Town
' Manager. 4. Vail Info shall operate a lodging reservation service for Town of Vail rentat
propesties only. In operating the Centers Vail Info hereby expressly agrces
that it shall not book any lodging properties outside the Town of Vail town
limits as required by the "Vail Only" policy, which is attached as Exlu'bit C
and incorporated herein by reference.
5. Vail Info may opetate an activities desk within the Centers for the purpose of
booking activities provided by Vait area businesses. ffa non-prnfit activity or activity not found in the Town of Vail, such as horseback riding,
snowmobiling or dog sledding is requested, Vail Info may dispense
infrnmation and book reservations.
6. Vail Info, in consultation with the Town, will sell Town of Vail sponsored
items that help to market the Town of Vail to the general public.
7. Vail Info will provide services, via the Centers, to all Vail business license
' holders in, an equal non-discriminatory fashion Vail Info apm to meet all
the requirements of the applicable town, state, and federal laws respecting
non-discrimination.
8. Vail Info willmaintain a daily log of all refelrals made thmugh tile Centers,
which will be available for public inspection during normal business hours.
. , 9. Vail Info shall fulfill tourist information requests in a timely fasluon to meet and exceed customer expectations.
10. Any materials, such as, but not limited to, visitor oriented fact sheets, walking
tours, dps on how to spend a day in Vail, etc. produced for the Visitor Center
shall become the. property of the Town of Vail upon teimination of this
Agreement.
M. CONSIDERATION
The Town agcees to compensate Vail Info for its services pursuant to this Agreement as set
veil UKo cenmr AAreernent 3
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forth below:
The sum of ONE HUNDRED NINETY SIX THOUSAND TWO HUNDRED FNE
DOLLARS ($196,205.00) payable in fow payments of FORTY IJINE THOUSAND FIFTY ONE
DOLLARS AND TWENTY FNE CENTS ($49,051.25). The first installment will be paid at the
time this Agreement is executed. The second, third and fourth payments will be paid on January 1, 2006, April l, 2006 and July 1, 2006. Funding for January 1, 2006 thmugh September 30, 2006, is
subject to annual appropriation by the Town. The compensation provided for above shall only apply
to the first term of this agceement, from October 1, 2005, to September 20, 2006, and shall not apply
to renewal terms, if any. Any renewal te,rm shall be negotiated as a separate Agreement.
In addition to the compensation stated above, Vail Info shall also receive:
. . Six (6) - Blue Parking Passes for Vail Info esnployces; and
Eigt?t (8) - Blue Parking Passes for Information Center volunteers who agree to .
donate a minimwn of 80 hours during the year.
IV. .2005/2006 BUDGET AND CA?PITAL IIWESTMENT
Operating Revenne: Town of Vail Contract $ 196,205
Merchandise Sales $ 2,190
Total Revenue $ 198,395
Operating Expensea:
Accounting $ 2,500 .
Cleaning $ 5,600
Intemet access $ 1,200
Office Supplies & Postage $ 5,000
. Sfaffing (including taxes & benefits) $176,300 .
Merchandise $ 1,095
TOV Required Insutance $ 3,700
Total Contract Expenses $195,395
Town of Vail will assume cost, of annual performance measurement in the form of a se,cret
shopping service as well as inclusion of a customer satisfadion sarvey in the town's anuual
mailing to business license holders. Vail Info will assume cost of guest satisfaction
measurements.
vau Info Center Agreenent 4
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Capltal Egpenses: Furniture $3,400
Total Contract Capital Expenses $3,000
Total Contract Operating & Capital Expenses combined: .
s198,395
The Town of Vail will provide the following infrashvcture: .
Proprietary Booking & Referral System &
2 Public Computer stations $20,000 Internet Hosting $ 1,150 ~
IT Maintenance $ 3,333 '
Telephone $ 5,250
V. RESERVATYON AND INFOItMATYOIV SYS1'EMS
A proprietary web based reservation system will be developed aad maintained by Bishop WebWorks of Edwards, CO. A separate agreement will be executed between the Town, .
Vail Info and Bishop WebWorks outlining the scope, fuactionality, pricing,
performance and support aspects of this system. The web site, source code, and URL will be
. the property of the Town.
The Town of Vail Information Technology Department will be responsible for
desigmng, installing and maintaining all computer, Phone, and Intemet systems for Vail Info.
In exchange for said service, all computer equiipment atid phone systems (including DID-
numbers) shall remain the properiy of the Town.
VI. ADMINISTRATIVE CONTROL OF FUNIDS
1. A. Vail Info sha11 keep or cause to be kept tiue, accurate and complete accounting
records of all business and financial transactions relating to the aforementioned
fimctions and shall make such records available to the Town upon reasonable request
. therefore without delay and without expense. Vail Info agrm that the Town sha11
have the right through its duly authorized employees, agents or representatives, to
, examine all pertinent records at any and all reasonable times for the purpose of
vau Info Center Agreement 5 .
determining compliance witli the terms of this Agreement.
B. Vail Info shall provide a monthly report of bookings, detailing lodges booked and
value of bookings. This report shall be due on the 15dof every month, detailing the
previous month's activity. - The Town of Vail may conduct an audit of the bookings
as well as the systems and pmcedures used to generate bookings. The cost of such an
audit will be borne by the Town.
C. Vail Info shall submit to the Town, for its review their audited financial statement by .
July 1, 2006, and annually thereafter. The expense of this audit shall be paid by Vail
Info as an expense of administration. VII. CHANGE IN OPERATION
The Town has the right to discontinue or modify operation of the LionsHead Visitor Center
facility and agree.s to give notice to Vail lnfo on or before March 1, , 2006, regarding
operational status for the remainder of the ono-year contract period. If the LionsHead
operation is determined to be closed or modified, the Parties agree to adjust future payments
accordingly.
VIII. TERM
This Agceement shall become effective on October 1, 2005, and shall terminate on
September 30, 2006. A six (6) month review of operations will be conducted by the Towu,
and if the performance of Vail Info is determined to be unsatisfactory, in the Town's sole
discretion, reasonably exercised, which shall be the Town may terminate the contract at that .
time. At the end of the first term of this Agreement, if all the ternns of this Agreement have
been met, tlus Agreement may be renewed for an additional ono-year term beginning October
1, 2006 and ending September 30, 2007. Vail Info shall give notice of its intent to renew, or
not, at least three (3) months prior to the expiration of the first term and any renewal teim. If
at the end of the first renewal term, Vail Info has met all of the terms az?d conditions of this
Agreement, a second one-year term beginning October 1, 2007 and ending September 30,
2008 may be granted. The parties agree that the fee paid to Vail Info for services under any
renewal term may be renegotiated by.the parties as set forth in Section III above, based upon
the actual cost of operating the Centers for the initial term and/or any renewal term.
vaH Ift CenEer Agreemmt 6
IX. PERSONNEL
A. Vail Info agces that the principal personnel re.4ponsible for the performance of this
Agceement will be Robert Bank and Mary Ellen Welch. Vail Info further agrees thst
no substitute of this personnel shall be made without the prior written approval of the
Town.
B. Vail Info represents that its personnel engaged in this project are fiilly qualiSed and
properly trained to perform the services related to this Agreement
C. Vail Info will develop a strafegy to incorporate volunteer staff to supplement paid
staff for the winter of 2005/2006 and beyond. X. IIVDEPENDENT CONTRACTOR
Vail Info is an independent contractor, and nothing contained in tlus Agreement shall
, constitute or de~signate Vail Info or any oP its employees as agents (except as expressly sex
forth in this Agreement) or employees of the Town. Fwther, it is agreed that:
A. The Town does not require Vail Info to work exclusively for it; B. The Town, for whom the services are to be performed, does not establish a quality
standard for Vail Info except as otherwise contained herein;
C. The Town may supply plans and specifications, but will not oversee the actual work °
or instruct Vail Info as to how the work will be performed, except as provided heTein;
. D. The Town may terminate the Contract, by 14 days written notice without are by.Vail
Info, if Vail Info violates the terms of this Agreement or fails to produce a re.4ult that
meets the specifications of the Agreement;
E. The Town does not provide training for Vail Info's employees or workers;
F. The Town does not provide tools or benefits to complete the Agreement although
materials aad equipment may be supplied; .
G. The Town does not dictate the time of performance except that a completion
• schedule and range of work hours may be established;
H. Payment for services rendered pursuant to tlus Agreement will be made to the trade
or business name of the provider of senrices rather than to the individuai;
vatl lnto center Agreement 7
I. The Town does not in any way combine its business operations with those of Vail
Info. VAIL INFO AS AN INDEPENDENT CONTRACTOR IS NOT ENTTTLED TO WORKERS'
COMPENSATION BENEFTTS AND TgiE CONTRACTOR IS OBLIGATED TO PAY FEDERAL
AND STATE INCOME TAX ON ANY MONIES EARNED. ~
XI. MAINTENANCE AND REPAIIL The Town owns the Centm and shall be resiwnsible for
their condition, care and upkeep, and the costs associated with satne. Vail Info shall take good care
of the premises and the fixtures and improvements therein, including, without limitadon, any
storefront, doors, plate glass, windows, heating and air conditioning system, . plumbing, pipes .
electrical wiring and conduits, and shall promptly notify the Town of problems or maintenance
required which shall be performed as soon as possible at the Town's expense..
A. Vail Info Responsbilities:
" 1. Provide janitorial and other services necessary to maintain the interior premises in
a clean and orderly condition, to include window cleaning at least twice, and
more frequent as needed, during the term of ttus Agreeinent. Such services will
be paid for by Vail Info with funda provided by the Town and set forth in the
Operating Budget.
2. Daily monitoring of the vestibule area to maintain a neat, orderly appeaiance and
to ensure a'supply of "Vail First" brochures and publications are available.
3. Vail Info shall take good care of the premises and the fixtures and improvements
therein and promptly notify the Town of Vail Facilides Mainbmanm Supecvisor
at 479-2170 of any building repair needs which shall be performed as soon as
possible at the Town's Expense. B.. Town Responsibilities:
1. The Town shall maintain the building structures and fixtures in first class
condition and respond promptly to requests for building repairs.
2. The Town will pmvide snow removal and exterior trash pick up.
3. The Town agrees that it will fiimish at no cost to Vail Info the necessary repairs,
electricity, heating, lighting and water for preinises.
Vail Info Center Apreement 8
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4. .
XII. INSURANCE
Vail Info shall obtain and maintain in force for the term of this Agcesment the following
insurance:
A. Comprehensive general liability insurance policy, including products liability, with
limits of not less than one million dollars ($1,000,000.00) per occun-ence and not less
than two million dollars ($2,000,000.00) general aggregate for bodily injury or death
of any person or persons or damage. to properiy. All such policies sha11 contain a
provision that the same may not be canceIed or materially changed or aitered without
, first giving ttiirty (30) days prior writzen notice to the Town. B. Worker's Compensation and eTnployer liability in accordaace with the Worker's
, Compensation Act of the State of Colorado for employees doiag work in Colorado in
accordance wiih this Agreement.
C. The above coverages shall be obtained fiom oompanies acceptable to the Town.
Certificates of Insurance evidencing caverage shall be furnished to the Town at the
time of the signing of this Agreement. The geneaal liability policy shs11 include the
Town as an additional named insured by policy cndorsement.
XIII. NO WAIVER ( •
No waiver of any of the provisions of this Agreement shall be deemed fo constitute a waiver
of any other pmvisian of this Agreement, nor sh~all such waiver constitute a continuing .
waiver unless otheiwise expressly provided, nor shall the waiver of any default of the terms
. of this Agreement be deemed a waiver of any subsequent default .
XIV. TEItMINATION
The performance of the work provided for in this Agreement may be ternunated with thirty
(30) days notice, in whoIe or, from time to time, in part by the Town for its convenience.
,
Any such termination shall be effected by delivery to Vail Info of a vvrittea notice specifying
the date upon which termination becomes effective. This Agreement may also be
terminated by Vail Info with thirty (30) days notice, in whole by Vail Info for its
convenience. Any such termination shall be effected by delivery to the Town of a written vatl Irfo Center AAreement 9 .
notice specifying the date upon which ternnination becomes effective. In the eveat of
termination, Vail Info shall be paid on a pro-rata basis for work satisfactorily comple,ted prior
to the date of termination and for expenses prior to the date of termination. Upon the '
expiration or other teimination of this Agneenent, Vail lnfo slWl promptly quit and swrender
to the Town the two Ceaters, broom cleaned, in good order and first class condition, ordin,aiy
wear excepted.
XV. JURISDICTION, VENUE AND ATTORNEYS FEES
The jurisdiction and venue of any suit or cavse of action undesr this Agreement shali lie in .
Eagte County, Colorado. If it becomes necessary to bring any cause of action to enforce the .
terms of this Agreement, the prevailing party shallbe awarded its legal costs including
reasonable attorney fees.
XVI. POINT OF CONTACT
Any points of contact for both parties and any notice provided for in tbis Agtecment shall be
deemed given upon receipt if hand deiivered or mailed, Certified Mail, Retum Receipt
Requested, to the respective parties at the addresses below:
Town Manager
Towri of Vail
75 S. Frontage Road
Vail, Colorado 81657 .
Ph. 970/479-2105
Vail Info, Inc.
P.O. Box 4503
Vail, Colorado 81658
Attn: Robert Baak .
Ph. 970 476-6171
XVYI. ASSIGNMENT This Agreenent is for expert services of Vail Info and may not be assigned
. without the prior writtea consent of all parties to this Agreement.
XVIII. COMPLIANCE WITH LAW
Vail Info will not perform any of the senrices piovided specified in this Agreement coatrary
to any local, state, or federal law. `
vau into Cenoar Agremen: 10
XIX. SEVERABILITY
Should any section of this Agreennent be found to be invalid, all other sections shall remain
in full force and effect as though severable from the part inWalidated. '
XX. IlV'I'ENTION OF THE PARTIES This Agreennaent contains the entire intention of the parties and may only be changed by a
. written document signed by the parties hereto.
XM. EXHIBI'1'S
All Exhibits to this Agreement which are refeienced by the provisions hereof as being
attached hereto are deemed incorporated herein by this reference and made a part hereof.
XXIL RULES OF CON3TRUCTION The headings which appear in this Agrcement are for pwposes of convenience and reference
and are not in any sense to be construed as modifying the paragraphs in which they appear.
Each party hereto acknowledges that it has had full and fair opportunity to review, make
comment upon, and negotiate the teims aad provisions of this Agreement, and if there arise
. any ambiguities in the provisions hereof or any other circunstances which neces,sitate judicial
interpretaflon of such provisions, the parkies mutually agcee dat the provisions shall not be
construed against the drafting party, and waive any rule of law which would otheawise
require interpretation or cons6rvccion against the intereft of the drafting party . References
herein to the singular shall include the plural, and to the plural shall include the siugular, and
aay reference to any one gender shall be deemed to include and be applicable to all genders.
The tides of the paragraphs ia this Agreemeat are for convenience of reference only and are
not intended in any way to define, limit or prescribe.the scope or intent of this Agreement.
XMH. ADDITIONAL ASSURANCES The parties agrreee to reasonably cooperate to execute any addidonal documerits and to take any ~
additional action as may be reasonably necessary to carry out the purposes of this AgreemeniL
van IMo center,qAreement i i .
, ~
cavs~
0OF, ~e p~~b~ ~ve
. IlJ ~~ESS
day ~?d Y~ ~t ~ye
the
O,FV~ & Cplorado
corporation
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a Colorado
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Its:
By; M~.E 'welcla
,
Its:
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C-e""ac
, . ~
State of Colorado
) ss:
County of Eagle )
Subscribed to and affrnied before me by Robert Bank, the "Q4 f Vail Info,
Inc., in the county of state of Colorado, tlus ~_~lay of
2005.
~fOUBt'c ~
0
s
zs~~' • .
;
Notary Public
My oommission expires LpSON, Notary Pubk
My Commisslon Expires July 5, 2006
75 S. Fnontage Rosd VaN, CO 81867
State of Colorado )
) ss: County of Eagle )
w
Subscribed to and affrmed before me y Mary Ellen Welch the f Vail
, Inc., in the county of state of Colorado, this ~ day vf
2005. .
pUBLIC,
o:'~
. .
otary Public
as
~~'•ti....••'~ Niy commission expires suELEi DONALDSON, Notery PubC
`~'E ~ fviy Commission Expires JuOY 5, 2008
75 S. Frontage Roed Val, CO 81657
va0 Info Center Agreement 13
; .
EXHIBIT B
STAFFING
. Month Days
October 31 10-2112-6 10 310 410 Wkends, +112 time each booth
November 17 10-2N2_6 10 170 190 "
Late
November 13 9-5 16 208 240 "
Wkends, +112 tili 18th, 2cs 19th
December 31 9-5 16 496 704 - 31
January 31 9-5 .18 496 496 1 only operating hrs
February 28 9-5 16 448 . 498 1 oniy opaiating hrs
March 31 9-5 16 496 704. FH,Sat,Sun double
April 23 9-5 46 388 432 1st 2 wkends double
Late April 7 10-2112-6 10 70 70. 1 only operating hrs
May 31 10-2112-6 10 310 310 1 only operating hrs
June 9 10-2112-6 10 90 90 1 vnly operating hrs
Late June 21 9-8 22 462 462 1 oniy operafJng hra
Wkends & 4th week double,
July 31 9-8 . 22 682 992 +112 rest of month
August 31 9-8 22 882 966 Wkends double, thur $ fii +112
Eariy
3ePtember 7 9-8 22 154 194 double 1 wkend
September 23 10-2112-6 10 230 230 1 only operating hrs
Tralning 14 8 112 112 cut hrs in half to lower bbd
379.00 252 5784 7052 TOTAL MAN HOURS Booth .
Hrs
varl Info Center Agreement 15
,
EXHIBIT C Vail Visitor Center Policies
Lodging: Vail Only Policy
TheVail Visitor Center's policy is to only book and offer
information on lodgi.ng located within the Town of Vail. If the
guest specifically requests information on lodging outside of the
Town of Vail, the `Tisitor Center sta.ff may direct the guest to a
phone book where they cari look up the property's phone
number. - The Vail Visitor Centers are not to book any
accommodations that are not located within the Town of Vail.
Activities: Vail First Policy
The Vail Visitor Center's policy is to first and foremost offer
visitors information on the amenities and activities offered
within the Town of Vail. If the guest's request does not exist ,
within the Town of Vail, a compara.ble amenity within the Town
of Vail should be offered. If this still does not accommodate the , guest's needs, it is appropriate to offer a business within the
. Vail Valley but not within the Town of Vail in order to display
, excellent customer service. This does not apply to lodging. It is accepta.ble to offer guests information on activities and non-
profit events that are not based within the Town of Vail.
The Visitor Center Staff may give directions to locations outside
of the Town of Vail when specif cally requested by the guest.
vatt iMo Center aprement 16
~
~
MEMORANDOM
To: Town Councii
From: Art in Public Places
Date: May 20, 2008
Subject: Art in Public Places Summer Exhibition, Bronze Pour and
Workshop
Summary of Art in Public Places Summer Exhibition Program
The Town of Vail Art in Public Places program was established in 1989 to
enhance the beauty of the community. Each summer, AIPP Iiolds a sculpture
exhibition in Ford Park between the Old School House and the Picnic Pavilion.
The exhibition includes sculptures by local and regional artists working in a
variety of styles and mediums. Artists lend their work to the Town and are
compensated for insurance, transportation and installaiion expenses. This year,
five sculptures by artist James G. Moore, a Colorado artist, will be featured.
Moore makes large scale bronze bells embellished witli scenes of wildlife.
Background
In past years the summer exhibition has included an educational component. AIPP fias offered informational lectures, usually given by the artists. These
events attracted a small number of people. This year, in order to bring greater
enjoyment to the community and stimulate economic vitality via the visual aris,
AIPP is collaborating wiih Betty Ford Alpine Gardens, the Vail Jazz Foundation
and Bravo to celebrate the exhibition and the Alpine Gardens 20"' Anniversary
with an event titled Bells and Butterflies. Bells and Butter(lies will be held on
June 30 and includes the opportunity to ineet the artist and ring ihe bells, a
"Painted Lady" butterfly launcfi, a Plein Air painting contest, Bravo's instrument
zoo and an educational Jazz component. The afternoon culminates with Mayor
Dick Cleveland officially opening the newly named Beity Ford Way followed by a
private reception for the artist and AIPP supporters at the Old School House.
AIPP has identified an additional opportunity for the visual arts this summer that
will excite residenls and guests. Following the success of the Heavy Metal
Weekend in January, AIPP would like to hold a suinmer sculplure workshop and
bronze pour. The workshop, a family event, would give people the opportunity
to make their own bells similar to those in the exhibition. Sculptures made in ifle workshop would then be cast at a "bronze pour" held in Ford Park. The
wor-kshop and bronze pour, a visually exciting event, would take place on July
23. The event sfiould capture the interest of ihose leaving the Bravo Concert
and others looking for an evening activity. In addition to casting bells made in the
workshop, AIPP will cast bells witfi the Vail logo that can be sold to raise funds
for the program. AIPP would again collaborate with the Vail Symposium, wlio
were kcy to the success of the Heavy Metal workshops. Vail Symposium
advertised the event to their supporters, handled registration and processed
credit cards for the workshop, tlius reducing the Town's output of resources.
Funding for the Event
The Surnmer Exliibition, with a bronze pour and worksfiop will cost $14,945.
AIPP budgeted $7,000 for the exhibition only. Sponsors have contributed $2,400
to the summer event. AIPP estimates that $2,500 can be raised via the sale of
bronze bells with the Vail logo Income from the workshop should raise
approximately $500. AIPP requires and additional $2,545 to fund the project.
The AIPP 2008 budget has a line item titled Acquisition/Project Fund. The
Board would use the Acquisition/Project Fund to pay the remaining cost,of the
project. '
Description of Request
Art in Public Places is requesting tliat the Town Council approve the expenditure
for the Summer'Exhibition, Workshop and Bronze'Pour. Documentation AIPP Budget Surrimer of Sculpture Budget
.
.
e
AIPP 2008 Budget- Proposecl i„odific(l r-el) c b,;ed ot, rau ~orw,,id
Jan 1, 2008 - Dec 31, 2008
Revenue
Operaling funcf $68,892
RETT 75,000
Actuzil and estimated manhole cover income 15,£366
Windmill Project fundraising
Other fundraising
Roll (orward from previous years 92,£302
Temporary Art Program
Total funds available $252,560
EXPENSES
SaIaries $37,739
E3cnefits 15,209
f3oard operating expenses and supplies 1,000
E3rocfiure delivery 1,500
Professional development 920
Pro(essional fees for new board initiatives 2,500
Cell phone usage 500
Maintenance, all bronze, iransformers 7,670
Renovate Exuberance 17,500
Web site development/maintenance 3,024
Public art brocliures 5,000
Public art signage for VV/LH/Parks 5,000
Summer event or speaker
Ford Park Temporary Art Exhibition 7,000
Art Symposium 10,000
Coloring E3ook Update and PrintincJ 1,000
Conimunity Education Program 1,500
Integrated art/street furniture 8,000
Iron Pour 14,096
Red Szandstone playground design fee 5,000
Rclocation o( LH parking slructure art 26,729
Meadow Drive L=nlry Feature 35,000
Acquisition/ Pr.o'ect:Fund
, .._....,1.,. . . : . . _.,.4_....._,_, M ..6~..~~. . :
TOTAL $252,560
T
Art In-Public Places Summer of Sculpture 2008
Artist: James G Moore
Exhibition, Workshop, Bronze F'our
Ford f'ark
Exhibition expenses
If1SlallBllOfl eXpet1SeS including accommodnlion for artisl $900
E3ravo ad, 1/11 page color 760
Vail Daily nds (2) pLiblic event 170
Gr;iphic design £300 .
Printing brochures and invitations 1,000
Guest E3ook 10
Receplion ambient music by VJF ' 450 _
Contingency 400
Total $4,490
Bronze Pour and Workstiop Expenses
Workshop and [3ronze Pour $9,130
includes tundraising expenses '
Aclverlising 350
Prinling 325
Graphic Design 250
Sand 400
Total $10,455
Total Project expenses $14,945
Fund-raising to offset project costs
Donations ' $2,400
Qell Sales (estimate) 2,500
Workshop (ee 500
Total additions ($5,400)
Budget for Summer Exhibition ($7,000)
Total Project Cost $2,545
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MEMORANDUM
TO: Vail Town Council . ,
FROM: Community Development Department
DATE: May 20, 2008
SUBJECT: First reading of Ordinance No. 13, Series of 2008, an Ordinance amending Chapter
12-2, Definitions, Article 12-7G, Heavy Service District, Chapter 12-14,
Supplemental Regulations, and Chapter 12-16, Conditional Use Permits, Vail Town
Code, to allow for sexually oriented businesses as a conditional use in the Heavy
Service District, and setting forth details in regard thereto.
Applicant: Town of Vail
Planner: Rachel Friede
1. DESCRIPTION OF REQUEST
The applicant, the Town of Vail, is requesting a first reading of Ordinance-No. 13, Series of
2008, an Ordinance amending Chapter 12-2, Definitions, Article 12-7G, Heavy Service
District, Chapter 12-14, Supplemental Regulations, and Chapter 12-16, Conditional Use
Permits, Vail Town Code, to allow for sexually oriented businesses as a conditional use in
the Heavy Service District; and setting forth details in regard thereto.
The Vail Town Council can choose to approve, approve with modifications, or deny
Ordinance No. 13, -Series of 2008, on first reading.
Based upon Staff's review of the criteria outlined in Section V of the Planning and
Environmental Commission memorandum dated May 12, 2008 and the evidence and
testimony presented, the Community Development Department recommends the Vail Town
Council approve Ordinance No. 13, Series of 2008, subject to the findings noted in Section
III of this memorandum. .
II. BACKGROUND
On May 6, 2008, the Vail Town Council unanimously approved Ordinance No. 11, Series of
2008, upon first reading. Ordinance No. 11, Series of 2008 established licensing
requirements for sexually oriented businesses with amendments to Title 4, Business and
Licensing Regulations, Vail Town Code.
Ordinance No. 13, Series of 2008, includes proposed text amendments to Title 12, Zoning
Regulations, Vail Town Code, that establishes sexually oriented businesses as a conditional
use within the Heavy Service (HS) Zone District. On May. 12, 2008, the PI'anning and
Environmental Commission voted unanimously to recommend approval of the proposed text
amendments to the Vail Town Council.
1
;
III. STAFF RECOMMENDATION
The Community Development Department recommends that the Vail Town Council approve
Ordinance No. 13 Series of 2008, an ordinance amending Chapter 12-2, Definitions, Article
12-7G, Heavy Service District, Chapter 12-14, Supplemental Regulations, and Chapter 12-
16, Conditional Use Permits, Vail Town Code, to allow for sexually oriented businesses as a
conditional use in the Heavy Service District, and setting forth details in regard thereto.
Staff's recommendation is based upon the review of the criteria in Section V of the Planning
and Environmental Commission memorandum dated May 12, 2008, and the evidence and
testimony presented.
Should the Vail Town Council choose to approve these proposed text amendments,
the Community Development Department recommends the Council make a motion
to approve Ordinance No 13, Series of 2008, with the following findings
incorporated: "1. That the amendments are consistent with the applicable elements of the
adopted goa/s, objectives,; and policies outlined in the Vail Comprehensive
Plan and is compatib/e with the development objectives of fhe Town,.and
2. That the amendments further the general purpose of Title 12, Zoning
Regulations,.Vail Town Code; and
3. That the amendments promote the health, safety, morals, and general
welfare of the Town and promote the coordinated and 'harmonious
development of the Town in a manner that conserves and enhances its
natura/ environment and its established character as a resort and
residential community of the highest quality."
IV. ATTACHMENTS
A. Ordinance No. 13, Series of 2008. B. PEC memo dated May 12, 2008
C. PEC minutes dated May 12, 2008 (in part)
2
ATTACHMENT A
ORDINANCE NO. 13 '
. SERIES OF 2008
AN ORDINANCE FOR PRESCRIBED REGULATION AMENDMENTS TO
CHAPTER 12-2, DEFINITIONS, ARTICLE 12-7G, HEAVY SERVICE DISTRICT,
CHAPTER 12-14, SUPPLEMENTAL REGULATIONS, AND CHAPTER 12-16,
CONDITIONAL USE PERMITS, VAIL TOWN CODE, TO ALLOW FOR
SEXUALLY ORIENTED BUSINESSES AS A CONDITIONAL USE IN THE
HEAVY SERVICE DISTRICT, AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, on May 12, 2008, the Planning and Environmental Commission of the Town
of Vail held a public hearing and reviewed and forwarded a recommendation of approval for the
proposed text amendments to the Zoning Regulations to the Vail Town Council in accordance
with the procedures and criteria and findings outlined in Chapter 12-3 of the Zoning Regulations
of the Town of Vail; and, •
WHEREAS, the Town Council finds and determines that sexually oriented businesses
produce adverse secondary effects on the public health, safety and welfare; and
WHEREAS, such adverse secondary effects include increased rates of certain crimes,
including prostitution, robbery, assault, theft, loitering, pandering and public intoxication, the
spread of sexually transmitted diseases, the debasement of both men and women, a decrease
in property values for surrounding properties, and noise, parking and traffic problems; and
WHEREAS, such adverse secondary effects occur most often in the areas immediately
surrounding such businesses; and
WHEREAS, the Town Council, in enacting this ordinance, expressly relies on the
findings of the 10th Circuit Court of Appeals in Z.J. Gifts D-2, LLC v. City of Aurora, 136 F.3d 683
(10t" Cir. 1998), reversed on other grounds at 311 F.3d 1220 (10th Cir. 2002), reversed at 541
U.S. 774 (2004), and Essence, Inc. v. City of Federal Heights, 285 F.3d 1272 (10th Cir. 2002),
concerning the adverse secondary effects of sexually oriented businesses on communities in
Colorado and elsewhere; and
WHEREAS, the Town Council, in enacting this ordinance, expressly relies on the
findings of the United States Supreme Court in City of Los Angeles v. Alameda Books, Inc., 535
U.S. 425 (2002), Renton v. P/aytime Theatres, Inc., 475 U.S. 41 (1986), and Boos v. Barry, 485
U.S. 312 (1988), concerning the adverse secondary effects of sexually oriented businesses on
surrounding areas; and
WHEREAS, to reduce the adverse secondary effects caused by sexually oriented
businesses in the Town, the Town Council deems it appropriate and necessary to amend its
current regulations and to adopt new regulations for sexually oriented businesses.
Ordinance No. 13, Series of 2008 ~
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO, THAT: Section 1. Section 12-2-2, Vail Town Code, is hereby amended as follows:
SEXUALLY ORIENTED BUSINESS: An adult arcade,. adult store, adult cabaret,
adult motion picture theater- or adult theater, except an establishment where a
medical practitioner, psychologist, psychiatrist or similar professional licensed
by the State of Colorado engages in approved and recognized sexual therapy.
Section 2. Section 12-713-3, Vail Town Code, is hereby amended as follows:
12-713-3: CONDITIONAL USES:
The following conditional uses shall be permitted, subject to issuance of'a conditional use permit in accordance with the provisions of chapter 16 of this title:
Animal hospitals and dog kennels.
Automotive service stations.
Building materials stores.
Business offices. ' Commercial laundry and cleaning services.
- Corporation yards. Machine shops.
Motor vehicle sales and services. .
Repair garages.
Repair shops: Seasonal plant product business.
Sexually Oriented Businesses.
Ski lifts and tows, and accessory dwelling unit for service personnel.
Tire sales and services, including retreading and recapping. Transportation businesses. ' Trucking-terminals and truck service stations. 'Warehouses.
Woodworking and cabinet shops.
Accessory uses customarily incidental and accessory to the conditional uses set out in
this section and necessary for the operation thereof.
Ordinance No. 13, Series of 2008 2
Additional commercial services determined to be similar to the conditional uses set out in
this section in accordance with the provisions of section 12-3-4 of this title.
Section 3. Section 12-16-7, Vail Town Code, is hereby amended to add new Section
12716-7A-16, Vail Town Code, to read as follows:
12-16-7: USE SPECIFIC CRITERIA AND STANDARDS:
The following criteria and standards shall be applicable to the uses listed below in
consideration of a conditional use permit. These criteria and standards shall be in
addition to the criteria and findings required by section 12-16-6 of this chapter.
A. Uses And Criteria:
12-16-7A-16: Sexually oriented businesses.
1. Sexually oriented businesses shall be located a minimum of
five hundred feet from any:
a. Religious Institution
b. Public park
c. Library
d. State-licensed day care facility;
e. School or educational_facility serving persons under
eighteen years of age; or
f. Any other sexually oriented business.
2. The distance between any two sexually oriented businesses
shall be measured in a straight line, without regard to
intervening structures, from the closest exterior structural
wall of each business. Distance • between any sexually
oriented business and any religious institution, school or
public park shall be measured in a straight line, without
regard to intervening structures, from the nearest portion of
the structure used for the sexually oriented business to the
nearest property line of the religious institution or school, or
the nearest boundary of the public park.
3. Sexually explicit advertisements or other promotional
displays for sexually oriented businesses that are harmful to
minors shall not be visible to minors from pedestrian ways,
walkways or other public areas.
4. Sexually oriented businesses shall obtain a license pursuant
to Title 4, Business and License Regulations, Vail Town Code,
as a condition of approval for a conditional use permit. .
Ordinance No. 13, Series of 2008 3
Section 4. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity„of the
remaining portions of this ordinance; and the Town Council hereby declares it would have
passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof,
regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or
phrases be declared invalid.
Section 5. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health,.safety and welfare of the Town of Vail and the
inhabitants thereof.
Section 6. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation that
occurred prior to the effective date hereof, any prosecution commenced, nor any other action or
proceeding as commenced under or by virtue of the provision amended. The amendment of
any provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
Section 7. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall
not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED,' AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 20th day of May, 2008 and a public
hearing for second reading of this Ordinance, set for the 3`d day of June, 2008, in the Council
Chambers of the Vail Municipal Building, Vail, Colorado.
Richard D. Cleveland, Mayor
Attest:
Lorelai Donaldson, Town Clerk
Ordinance No. 13, Series of 2008 4
, ATTACHMENT B
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: May 12, 2008
SUBJECT: A request for a final recommendation to the Vail Town Council, pursuant to
Section 12-3-7, Amendment, Vail Town Code, for prescribed regulation
amendments to Chapter 12-2, Definitions, Article 12-7G, Heavy Service District,
Chapter 12-14, Supplemental Regulations, and Chapter 12-16, Conditional Use
Permits, Vail Town Code, to allow for sexually oriented businesses as a
conditional use in the Heavy Service District, and setting forth details in regard
thereto. (PEC080005)
Applicant: Town of Vail
Planner: Rachel Friede
1. SUMMARY
The applicant, Town of Vail, is requesting the Planning and Environmental Commission
forward a recommendation to the Vail Town Council, pursuant to Section 12-3-7,
Amendment, Vail Town Code, for a prescribed regulations amendment to Chapter 12-2,
Definitions, Article 12-7G, Heavy Service District, 1 Chapter 12-14, Supplemental
Regulations, and Chapter 12-16, Conditional Use Permits, Vail Town Code, to allow for
sexually oriented businesses as a conditional use in the Heavy Service District, and
setting forth details in regard thereto.
Based upon Staff's review of the criteria outlined in Section V of this memorandum and
the evidence and testimony presented, the Community Development Department
recommends the Planning and Environmental Commission forwards a
recommendation of approval to the Vail Town -Council for the proposed text
amendments, subject to the findings noted in Section VI of this memorandum.
II. BACKGROUND
Sexually oriented businesses (SOBs) receive a number of protections under the First
Amendment of the United States Constitution and the corresponding provision of the
Colorado Constitution. Indeed, the First Amendment dictates that a municipality must
allow SOBs to locate somewhere within a Town's jurisdictional boundaries in order to
avoid a constitutional challenge. The Vail Town Code does not currently permit SOBs to
locate anywhere within the Town limits.
Nude dancing and similar sexually oriented conduct has been deemed to be expressive
conduct that is protected by the First Amendment. While such conduct is not considered
"core" First Amendment speech, the regulations governing such businesses must be
. content neutral and must take the form of time, place and manner restrictions.
On April 15, 2008, the Vail Town Council requested that Staff prepare an ordinance to
Ordinance No. 13, Series of 2008 ~
J
address the lack of sexually oriented businesses being identified as a specific land use
in any of the zone districts within the Town's,boundaries.
There are finro parts to the regulations being proposed that will regulate SOBs. The first
is the licensing regulations that place content neutral requirements on time, place and
manner of SOBs. Part 1 amends Title 4 of the Code by the addition of a new Chapter 12
governing business licenses for SOBs. This part was in an ordinance that was passed
by the Vail Town Council upon first reading on May 6, 2008, provided as Attachment A.
The section that is being presented to the' PEC is the amendments to the Zoning
Regulations in order to allow for SOBs as a conditional use in the Heavy Service District.
The amendments also place specific criteria on SOBs as a conditional use, more
specifically to where SOBs may be placed in relation to schools, churches, state
licensed day care facilities, and other sexually oriented businesses. The proposed text
amendments will require a 500 foot buffer between SOBs and these uses. Requiring a
buffer between two SOBs will ensure that multiple SOBs do not create an agglomeration
economy, which is when an area becomes a haven for a specific type of use, thus
generating more traffic and potentially negative impacts. Five hundred feet was
specifically chosen because this distance has been tested in multiple municipalities and
is considered an adequate distance to buffer uses.
According to legal advice on SOBs based on regional and federal court decisions, SOBs
must be a permitted or conditional use in at least one zone district in order to allow for
the use.somewhere within- a jurisdiction. After reviewing the purpose statements of all of
the zone districts, SOBs fit best with the industrial uses of the Heavy Service District.
HS District is comprised of the three gas station properties within Vail and is specifically
intended as a district for uses not appropriate elsewhere. A map showing Heavy Service
District locations is provided in Attachment B. - •
III. DESCRIPTION OF THE REQUEST
Staff is requesting that the following changes be made to Title 12:
TITLE 12: ZONING REGULATIONS CHAPTER 2: DEFINITIONS:
12-2-2: DEFINITIONS, ENUMERATED:
SEXUALLY ORIENTED BUSINESS: An adult arcade, adult store, adult. cabaret,
adult motion picture theater, or adult theater, except an establishment where a
medical practitioner, psychologist, psychiatrist or similar professional licensed
by the State of Colorado engages in approved and recognized sexual therapy.
12-7G: HEAVY SERVICE DISTRICT 12-7G-3: CONDITIONAL USES:
The following conditional uses shall be permitted, subject to issuance of a conditional
use permit in accordance with the provisions of chapter 16 of this title:
Animal hospitals and dog kennels.
Automotive service stations.
Building materials stores.
Ordinance No. 13, Series of 2008 2
:
Business offices.
Commercial laundry and cleaning services.
Corporation yards.
Machine shops.
Motor vehicle sales and services.
Repair garages.
Repair shops.
Seasonal plant product business.
Sexually Oriented Businesses.
Ski lifts and tows, and accessory dwelling unit for service personnel.
Tire sales and services, including retreading and recapping.
Transportation businesses. •
Trucking ;terminals and truck service stations.
Warehouses.
Woodworking and cabinet shops.
Accessory uses customarily incidental and accessory to the conditional uses set out in
this section and necessary for the operation thereof. ~
Additional commercial services determined to be similar to the conditional uses set out in
this section in accordance with the provisions of section 12-3-4 of this title.
12-16-7: USE SPECIFIC CRITERIA AND STANDARDS:
The following criteria and standards shall be applicable to the uses listed below in
consideration of a conditional use permit. These criteria and standards shall be in
addition to the criteria and findings required by section 12-16-6 of this chapter.
A. USES AND CRITERIA:
12-16-7A-16: SEXUALLY ORIENTED BUSINESSES.
1. Sexually oriented businesses shall be located a minimum of
five hundred feet from any:
a. Church, public park or library;
b. State-licensed day care facility; .
c. School or educational facility serving persons under
eighteen years of age; or
d. Any other sexually oriented business.
2. The distance between any two sexually oriented businesses
shall be measured in a straight line, without regard to
intervening structures, from the closest exterior structural
wall of each business. Distance between any sexually
oriented business and any church, school or public park shall
be measured in a straight line, without regard to intervening
structures, from the nearest portion of the structure used for
the sexually oriented business to the nearest property line of
the church or school, or the nearest boundary of the public
park. .
3. Sexually explicit advertisements or other promotional
displays for sexually oriented businesses that are harmful to
minors shall not be visible to minors from pedestrian ways,
Ordinance No. 13, Series of 2008 3
a
walkways or other public areas.
4. Sexually oriented businesses shall obtain a license per Title
4, Vail Town Code, as a condition of approval for a
conditional use permit. IV. APPLICABLE PLANNING DOCUMENTS
TITLE 12, ZONING REGULATIONS, VAIL TOWN CODE (in part)
12-1-2: PURPOSE " ' .
A. General: These regulations are,enacted for the purpose of promoting the health,
safety, morals, and general welfare.of the Town, and to promote the coordinated and
harmonious development of the Town in a manner that will conserve and enhance its.
natural environment and its established character as a resort and residential community
of high quality.
8. Specific: These regulations are intended to achieve the following more specific
- purposes:
1. To provide for adequate light, air, sanitation, drainage, and public facilities.
2. To secure safety from fire, panic, f/ood, avalanche, accumulation of snow, and other
dangerous conditions.
3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen
congestion in the streets.
. 4. To promote adequate and appropriately located off street parking and loading
facilities.
5. To conserve and maintain established community qualities anci economic values.
6. To encourage a harmonious, convenient, workable relationship among land uses,
consistent with municipal development objectives.
7. To prevent excessive population densities and overcrowding of the land with
structures. .
8. To safeguard and enhance the appearance of the town.
9. To conserve and protect wildlife, streams, woods, hillsides, and other desicable
natural features.
10. To assure adequate open space, recreation opportunities, an"d other amenities and
facilities conducive to desired living quarters.
11. To otherwise provide for the growth of an orderly and viable community.
12-7G: HEAVY SERVICE (HS) DISTRICT 12-7G-1: PURPOSE:
The heavy service district is intended to provide sites for automotive oriented uses and
for commercial service uses which are not appropriate in other commercial districts.
Because of the nature of the uses permitted and their operating characteristics,
appearance and potential for generating automotive and truck traffic, all uses in the
heavy service district are subject to the conditional use permit procedure. In granting a
conditional use permit, the planning and environmental commission or the town council
may prescribe more restrictive development standards than the standards prescribed for the zone district in order to protect adjoining uses from adverse influences.
12-3-7: AMENDMENT.'
C. Criteria and Findings:
2. Prescribed Regulations Amendment. Ordinance No. 13, Series of 2008 4
.
a. Factors, Enumerated: Before acting on an application for an amendment to the
regulations prescribed in this title, the planning and environmental commission and town
• council shall consider the following factors with respect to the requested text
amendment:
(1) The extent to which the text amendment furthers the general and specific purposes
of the zoning regulations; and '
(2) The extent to which the text amendment wou/d better imp/ement and better achieve the applicab/e e/ements of the adopted goals, objectives, and policies outlined in the Vail
comprehensive plan and is compatible with the deve/opment objectives of the town; and
(3) The extent to which the text amendment demonstrates how conditions have
substantially changed since the adoption of the subject regulation and how the existing
regu/ation is no longer appropriate or is inapplicable; and
, (4) The extent to which the text amendment provides a harmonious, convenient,
workab/e relationship among /and use regu/ations consistent with municipal '
development objectives; and (5) Such other factors and criteria the commission and/or council deem applicab/e to the
proposed text amendment.
12-23-1: PURPOSE AND APPLICABILITY
A. The purpose of this chapter is to ensure that new commercial deve/opment and
redevelopment in the town provide for a reasonable amount of employee housing to
mitigate the impact on employee housing caused by such commercial deve/opment and
redeve/opment.
12-24-1: PURPOSE AND APPLICABILITY:
A. The purpose of this chapter is to ensure that new residential development and
redevelopment in the town of Vail provide for a reasonab/e amount of employee housing
to mitigate the impact on emp/oyee housing caused by such residentia/ deve/opment
and redevelopment.
V. REVIEW CRITERIA
Staff believes these text amendments are in accordance with the purpose and intent of
, Titles 12, Zoning Regulations, and are in the public interest and serve to improve the
Code. The review criteria and factors for consideration for a request of a text
amendment to Title 12, are established in accordance with the provisions of Chapter 12-
3, Vail Town Code.
1. The extent to-which the text amendment furthers the general and specific
purposes of the Zoning Regulations; and,
Staff believes the proposed text arriendments further the general and specific
purposes of the Zoning Regulations by conserving and maintaining established ,
community qualities, and ensuring a workable relationship among land uses. By
specifying a zone district for SOBs, the Town is assured that SOBs will not occur
in the general commercial zone districts, specifically in the commercial cores
where a family oriented mixed use theme exists today. With SOBs in Heavy
Service only, the use is isolated among industrial uses where an SOB will have
Ordinance No. 13, Series of 2008 5
~
~
limited negative effects.
2. The extent to which the text amendment would better implement and better
achieve the applicable elements of the adopted goals, objectives, and
policies outlined in the Vail Comprehensive Plan and is compatible with the
development objectives of the Town; and,
Staff believes the proposed text amendments further the goals of the Vail Village
Master Plan and the Lionshead Redevelopment Master Plan generally by not
allowing SOBs as a use in those subareas. It is essential to the character of the
commercial cores that they remain free of SOBs. It is also furthering the goals
within the Vail Land Use Plan to retain the original character of the commercial
' cores. 3. The extent to which the text amendment demonstrates how conditions
have substantially changed since the adoption of the subject regulation
and how the existing regulation is no longer appropriate or is inapplicable;
: and,
The text amendments reflect the changing legal environment surrounding SOBs.
A recent court battle occurred in Frisco, Colorado when an applicant challenged
the Town over a sudden SOB moratorium after he attempted to apply for an SOB
in the downtown historic district. Ultimately, Frisco won and the SOB was
denied, but the court battle was costly and embarrassing-, and shed light on the
need for other municipalities to regulate SOBs.
4. The extent to which the text amendment provides a harmonious,
convenient, workable. relationship among land'use regulations consistent
with municipal development objectives. ,
Staff believes the proposed text amendments provide a workable relationship
among land uses because the amendments seek to isolate SOBs within one
zone district rather than allow them throughout the town in zone districts that are
inappropriate for this use.
VI. STAFF RECOMMENDATION •
The Community Development Department recommends the Planning and Environmental
Commission forward a recommendation of approval to the Vail Town Council,
pursuant to Section 12-3-7, Amendment, Vail Town Code, for a prescribed regulation
amendments to Chapter 12-2, Definitions, Article 12-7G, Heavy Service District, Chapter
12-14, Supplemental Regulations, and Chapter 12-16, Conditional Use Permits; Vail
Town Code, to allow for sexually oriented businesses as a conditional use in the Heavy
, Service District, and setting forth details in regard thereto.
Should the Planning and Environmental Commission choose to recommend approval of
these text amendments, Staff recommends the Commission pass the following motion:
"The Planning and Environmental Commission forwards a recommendation of
. approval to the Vail Town Council for the Town of Vail's request for a prescribed
regulation amendments to Chapter 12-2, Definitions, Article 12-7G, Heavy
~
Ordinance No. 13, Series of 2008 6
Service District, Chapter 12-14, Supplemental Regulations, and Chapter 12-16,
Conditional Use Permits, Vail Town Code, to allow for sexually oriented
businesses as a conditional use in the Heavy Service District, and setting forth
details in regard thereto."
Should the Planning and Environmental Commission choose to recommend approval of
these text amendments, the Department of Community Development recommends the
Commission makes the following findings part of the motion:
"Based upon the review of the criteria outlined in Section V of this Staff
memorandum to the Planning,and Environmental Commission dated May 12,
2008, and the evidence and testimony presented, the Planning and
Environmental Commission finds:
1. That the amendments are consistent with the applicable elements of the
adopted goals, objectives and policies outlined in the Vail Comprehensive
Plan and is compatible with the development objectives of the Town; and,
2. That the amendments further the general and specific purposes of Zoning
Regulations; and,
3. That the amendments promote the health, safety, mora/s, and general
welfare of the Town and promote the coordinated and harmonious
deve/opment of the Town in a manner that conserves and enhances' its
natural environment and its established character as a resort and residential
community of the highest quality." VII. ATTACHMENTS A. Ordinance No. 11, Series of 2008 (Omitted for Town Council Packets)
B. Heavy Service District Map
Ordinance No. 13, Series of 2008 7
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