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HomeMy WebLinkAbout2008-06-03 Support Documentation Town Council Work Session l~ f fl.. ' VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:00 NOON, TUESDAY, JUNE 3, 2008 . NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Council lunch will be provided by the Vail Fire Department. 1.Gregg Barrie ITEMITOPIC: Site Visit. Whitewater Park Site Visit and Grand Opening. (30 min.) 2. Mark Miller ITEMITOPIC: Site Visit. Fire Station Tour & Lunch. (90 min.) , 3. Warren Campbell ITEMITOPIC: Site Visit. The applicant, LionsHead Inn LLC, represented by the Mauriello Planning , Group, is requesting , permission to proceed through the developmentreview process with a proposal to make improvements on town-owned right-of- way in conjunction with a proposed redevelopment of the LionsHead Inn and LionsHead Inn Annex (Fabulous Vail Glo). (30 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the request to proceed through the development review process. BACKGROUND RATIONALE: It is the desire of the applicant to apply for an amended major exterior alteration application and design review application to make improvements on town-owned West LionsHead Circle right-of-way, in conjunction with the approved LionsHead Inn and LionsHead Inn Annex redevelopment known as Strata. The proposed improvement is a vehicle pull-off area that could accommodate finro vehicles. The applicant must first obtain Town Council (i.e. property owner) approval before proceeding through the Town's development review process. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council denies the , applicanYs request to proceed through the development review process. 4. Warren Campbell ITEMITOPIC: PEC/DRB Update. (5 min.) . ~ y 5. Matt Mire ITEMITOPIC: Discussion of Ordinance No. 14, Series of 2008, an Ordinance Amending Title 1, Chapter 3, Section 2 of the Vail Town Code by the Addition of the Definition of the Word "Publication"; and Setting Forth Details in Regard Thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 14, Series of 2008, upon first reading. BACKGROUND RATIONALE: Section 4.10 of the Town Charter requires publication of ordinances upon their introduction and adoption. The Charter does not define what is required by "publication". In 2007, the Town spent $19,693 for publication of its ordinances in the Vail Daily, requiring the Town Clerk to increase the office advertising budget during the third supplemental appropriation by an additional $12,000. In 2008, the Town has spent $8,106 to date to meet its legal requirement for pubtication of these notices. Nationwide, studies have shown that . 73% of households have a computer in their home or have access to a computer at work or at their local libraries. This percentage increases in locations such as Vail where citizens have a higher education rate than the national average. An estimated 70 percent of properties in Vail are owned by part-time residents. By publishing the Town's ordinances on its Web site (vailgov.com) not only will all property owners have direct access to the ordinances it is also more fiscally and environmentally responsible. STAFF RECOMMENDATION: Approve, approve with modifications, or deny Ordinance No. 14, Series of 2008, upon , first reading. 6. George Ruther ITEMITOPIC: Presentation of the draft table of contents of the Project Plan submittal materials for the LionsHead Parking Structure Redevelopment Project. (30 min.) ACTION REQUESTED OF COUNCIL: Review the draft list of , submittal materials for the LionsHead Parlcing Structure Redevelopment Project Plan and instruct the staff and applicant what additional information, if any, the Town Council would like included with the final Project Plan submittal. BACKGROUND RATIONALE: On October 16, 2007, the Town of Vail and OHP, Vail One, LLC, caused a Development Improvement Agreement to be executed to facilitate the potential redevelopment of the LionsHead Parking Structure. Pursuant to the terms and conditions of the Agreement, in part, the developer shall be required to submit a"Project Plan" to the Vail Town Council for review and approval. The purpose of the project plan f is to provide a schematic, architectural internal and external layout of the project, define the architectural uses and massing of the project, describe the vehicular and pedestrian circulation patterns for the project; including the valet parking program and loading and delivery operations, and to otherwise depict the final project design for both the Town and the developer. STAFF RECOMMENDATION: As this is a work session, staff will . not be providing a recommendation at this time. 7. ITEM/TOPIC: Information Update. (10 min.) ? Vail Brain Bank Discussion. 8. ITEMITOPIC: Matters from Mayor 8 Council. (10 min.) 9. ITEM/TOPIC: Executive Session, pursuant to 1) C.R.S. §24-6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Employee Housing. (20 min.) 10. ITEM/TOPIC: Adjournment. (4:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) ' THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, JUNE 17, 2008 IN THE VAIL TOWN COUNCIL CHAMBERS. ~ MEMORANDUM TO: Town Councii FROM: Community Development Department DATE: June 3, 2008 SUBJECT: Request to proceed through the development review process with a proposal to construct private improvements on the Town of.Vail owned West Lionshead right-of-way, generally located adjacent to the existing Lionshead Inn Annex (Fabulous Vail Glo). . Applicant: Lionshead Inn LLC, represented by Mauriello Planning Group - Planner: Warren Campbell I. SUMMARY The applicant, Lionshead Inn LLC, represented by the Mauriello Planning Group, is requesting permission to proceed through the development review process with a proposal to make improvements on town-owned right-of-way in conjunction with a proposed redevelopment of the Lionshead Inn and Lionshead Inn Annex (Fabulous - Vail Glo). 4. As the property owner, the Town Council may approve, approve with conditions, or deny the Applicant's request for property owner authorization to proceed through the Town's development review process. Pursuant to Section III of this memorandum, Staff recommends denial of this request. II. DESCRIPTION OF REQUEST . The applicant, Lionshead Inn LLC, represented by the Mauriello Planning Group, is requesting permission to proceed through the development review process with a proposal to make improvements on town-owned right-of-way in conjunction with a proposed redevelopment of the Lionshead Inn and Lionshead Inn Annex (Fabulous Vail Glo). A vicinity map is attached for reference (Attachment A) It is the desire of the applicant to apply for an amended major exterior alteration application and design review application to make improvements on town-owned , West Lionshead Circle right-of-way, in conjunction with the approved Lionshead Inn and Lionshead Inn Annex redevelopment known as Strata. The proposed improvement is a vehicle pull-off area that could accommodate two vehicles. A copy of a letter from the applicant dated May 12, 2008, is attached for reference (Attachment B) The proposed pull-off measures 10 feet wide by 50 feet long and is approximately located half with-in the West Lionshead Circle right-of-way. The location of the proposed pull-off is 120 feet south of the intersection of West Lionshead "Circle and ~ the South Frontage Road West across from the Landmark Townhomes. The following applications are those applications that will be needed to facilitate the amendment to the approved redevelopment plan to incorporate the proposed pull-off: • Major Exterior Alteration; • Subdivision; and • Design review The Town of Vail Staff has reviewed the proposal and believes that the placement of `a vehicle pull-off in this location is not appropriate in this location: When this project was submitted in early 2007 there were designs which showed a porte cochere with access to West Lionshead Circle. This design was eventually eliminated as the design team for Strata chose not to implement the comments of the Public Works Department regarding the physical location of a large portion of the porte cochere and vehicles within the right-of-way. Staff has constantly informed the applicant that the proposed redevelopment of the Lionshead Inn and Lionshead Inn Annex should contain all improvements upon the property, not within the public right-of-way. Staff reasons for requiring private improvements to be located outside of the public right- of-way include the following: • The public right-of-way should be retained for the use of public purposes; ' • The number of vehicles utilizing West Lionshead Circle are numerous and it . is believed that the location of. a private vehicle pull-off will add to the congestion and confusion on the street; • The location of the pull-off approximately 65 feet from the intersection of the South Frontage Road West will cause potential vehicular conflicts; • Need for snow storage when plowing. . The applicant has included numerous examples of pull-offs located through out Town. They include First Bank on Vail Road, The Mountain Haus, Vail Mountain Lodge, and the Marriott. Staff acknowledges the existence of these pull-offs, however, they have all been in place for many years and have been permitted to ' remain during some project renovations,. when no viable opportunity exists to relocate or replace them. The redevelopment of the Lionshead Inn and Lionshead ' Inn Annex affords an opportunity to provide a vehicle pull-off without impacting the public right-of-way. ' The Applicant can not proceed with the submittal of these applications without first obtaining the Town Council's property owner authorization for the proposed . development on the town owned parcel. III. STAFF RECOMMENDATION ~ Staff recommends the Vail Town Council, as the owner of the West Lionshead Circle right-of-way adjacent to the existing Lionshead Inn Annex (Fabulous Vail Glo), denies the Applicant's request to proceed through the development review process. Please be advised that should the Town Council choose to approve this request, such an approval would not constitute an explicit approval of the proposed improvements. Any approval of this request will only grant the Applicant property owner authorization to proceed through the Town's development review process. IV. ATTACHMENTS . A. Vicinity map B. Letter from the applicant dated May 12, 2008 C. Memorandum From the Town Engineer dated May 16, 2008 Strata Permission To Proceed Request - * a ~ a, 91! ix~~ ~W,.` ~ ~ ' ? ~y ~ ft° ~ - ~ ~ ~ . ; ~,~'~s ~ rr y'` ~ , a», i,.~,~ ~ . ~„~..y ~ e~~''~~' - - . ~r ~ ~~~~~.,.~q° , ~ ~ _ . ,~...t F* F,~~`°`f~.~~~ f r ; , . gubject Property ~ t p? * ...........................t ~tj2l'' ` Y ~ ~ ~ t 4 • } ~ ~ ~'~r « ~ ~ , ~ T' , 3~ , ^ iw^ ~ g•,}y~ t • . ~ , Y ~ 2• tb: ~ A'~ . ~i' ~ 7 ~ 4'^ . ' ...~°~y~• ~ ~i ~ ~ ` - ' ~ ~ ~'7' - / ~ . ~ ~ • ~ ~ i a<~ ~ ~r • , , . r . . ~ ! . 14, : ~ni~ ;loid he ri qmnd ptq~A:~: atT. ' i. ...5 b: av+akd 4~ /~r T-~noi ~.tll Gt1s~s4y'<~ F. o ,t. : J ' ' • 1 I Maur7ello Planning Group Vail Town Council May 12, 2008 c/o Warren Campbell, Chief of Planning 75 S. Frontage Road Vail, CO 81657 RE: Permission to proceed through the process for use of the Town of Vail right-of-way for Strata Vail Dear Town Council Members: We are requesting permission from the Town of Vail for use of the right-of-way for a pull-off (paved shoulder of road) adjacent to the Strata project. Strata was approved in September 2007 by the Town of Vail Planning . Commission. The project as approved eliminated two access points (curb-cuts) along West lionshead Circle. During the review process a porte cochere with access to West lionshead Circle was eliminated due to concerns raised.by the Town staff. The project as approved therefore did not include a place for guest drop- . off. All residents and guests arriving at Strata will enter the site to a below grade parking area at the existing curb cut to lionshead Inn and the Enzian. ' As with any condominium project most owners and guests will drive directly to the parking garage. However, we have concerns that other vehicles arriving at the site will want to stop at the front door to allow for immediate access to the front desk. These vehicles, such as Colorado Mountain Express, pizza delivery, dry cleaning, etc., will likely stop at the front door along West Lionshead Circle, blocking traffic and causing potential back-ups. As a result, we have designed a simple pull-off from West lionshead Circle, that will allow these vehicles to pull out of the flow of traffic. The pull-off is 10 ft. by SO ft., with 12 ft. from the edge of curb to the lane of traffic. Pull-offs, similar to what we are proposing, are common throughout the Town of Vail for the same purposes. The most obvious example is the pull-off located in front of the First Bank building on Vail Road in Vail Village, which is 8.5 ft. to the edge of curb. This pulloff is used for customers of the bank to easily access the ATM or other banking services. The frequency of use at the First Bank pull-off is much more frequent than we would expect at Strata, but we believe this example indicates that pull-offs such as this provide a safe area for vehicles to pull off the road without causing problems to flow of traffic. There are many other examples throughout town of pull-offs, including.those located ot the Marriott along West Lionshead Circle (7.5 ft. from the edge of curb to the lane of traffic), Vail Village Inn Phase 3 along the South Frontage Road (12 ft. from the edge of curb to the lane of traffic), and Vail Mountain lodge along East Meadow Drive (6.75 ft. from the edge of curb to the lane of traffic). Pictures of all of these are attached for reference. The design of these pull-outs vary, but all serve a similar purpose - to allow for temporary vehicular access the front door of the building, without causing problems to the flow of traffic on the adjacent road. The proposed pull-out does not require any physical structure to occupy the right-of-way, nor is any required parking located in the right-of-way. We hope that you will agree that the proposal will improve the function of the right-of-way in this area and help improve the proposed project. Thank you for your consideration on this matter. Sincerely, Allison Kent, AICP Mauriello Planning Group D. . • • A . O 81620 Office 970.748.0920 970.748.0377 970.376.3318 . Attachment B 'y..-'^~ P~.,~ j...~.3 , ~ ` IIqI1EqBBF 3i ~ ~ aams' t ~ i"' y.~'' F f Y f i ( 1 Q £ * K . m eunnmo sEtencK uM r A < i` ; 1 a=, . . VAIL STANDARD SRtEET LIQFR. TYP. 8' OETACHm CONCREfE WAUC ~ A F H ~ , . . . : . B CiRASS PWNTING STRIP ~ . ~ . ~ . 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I ~Ct~~~ ~ ~t~~~~='~°J~5+ }n~~~.+~,y ~ - I K ~ $~~a ~ ~ `-F~ r i f I i II' ~ ~ k.•_ r~~' ~,~w,, ~e _ ~ t~ =,t, ~ j ~ ~ ~ . . 4e{ -fF Y~'+~~~ rz t "d . . b~=o-~.= _'~x~/ ~I ~ t' : . , ~~-r . <i~a r ,rr, _ . - , " I _ . ' . . . _...,.._d I _ . ~ . . . . _ ~i . ~ ~ _ , , I , First Bank 8.5 ft. from edge of curb to lane of tr 8. affic. ~ ~ ~ ~ I~ w'- e~-- r . .i . -~:a,x, t . r t. ~ K-",a,- , . ~ ~ru . ` ~ . ~ . ~ _ . . ~ ~ ~ . , ~4~'. p'- ~ ~ ~ A N n ~z, ~ x zay4 , . . . . , . ' ~s ~d,~ r a ~ F y I ' A Y ai k . . ~ Ma rri oit 7.5 ft. from edge of curb to lane of traffic. ~ ' g t 4+ A I y i ~ ~ ~ ~ . 'L S ~ ~i f' ~ rR.YP Y 1 4 " ~ ~'s Jf ~ . ~j .a~1 g 'X''"~ i ra'.,. ~ . • ~ ~ ~1 . r r ~{•i i'~ , q ~ - f ~311 • 5 f~II« , ~ . , ' . • , . . E. a ~ Y^ ~ ~~3 ; . . t f.~ !f f- ~ , +i n v • ' . ' ~+re t . , . ,rp p ~ a > Vail Village Inn 12 ft. from edge of curb to lane of traffic. ~ 3 ,,ttgg,, ~K4 `e d fh G . . x-t+~t w r . - ~ ~ y ~ ~'s - k 3n ~ . „i i , . ~ . . _ . , _ . . . ` c . , . _ . . ` 47 ~ . - ' . ~~v,r-•• ; . . -~EWCa~a, ~'.v~ 'u~,"&'i ~ ~ ~ r ,3_~~; . ~a ~ ~ ~ ~ , , - ' . • s~., ~ , .:t t.r. a..n~ ~ ~.;k~ . • • . . r _ c u _ . , , _ ~ ~ Vail Mountain Lodge 6.75 ft. from edge of curb to lane of traffic. ~ . ~ TO~VNOF YAI~ ' Department of Public Works & Transportation 1309 Elkhorn Drive Vail, CO 81657 970-479-2158 Fax: 970-479-2166 www.vailgov.com MEMO To: Warren Campbe(l, Chief of Planning From: Tom Kassmel, Town Engineer Re: Strata - Parking Pull-off review Date: 5/16/08 The Town of Vail Public Works Department is not in support of the use of Public Right of Way for private development parking/drop-off. This design does not meet current Town Standards and would require a variance. The area proposed by the Strata development, along West Lionshead Circle, is a particularly highly used multi-use vehicular road. West LH Circle currently serves some of the Town's largest existing and future developments (Arrabelle, Landmark, Marriott, Antlers, Lions Square Lodges, Montanenos, Strata, Ritz-Carlton, and North Day Lot), and is also congested by the Concert Hall Plaza Bus-stop/Skier Drop-off/Loading & Delivery zone, and as well may also soon be the access to the new Lionshead Transit Center pending the North Day Lot submittal and the Lionshead Masterplan. The addition of a vehicle parking/drop-off will add congestion and vehicular conflict across from the • Concert Hall Plaza Bus stop/Skier-Drop Off/Loading & Delivery zone, the access to North Day Lot and Landmark, and will also be within 120' of the Frontage Rd. intersection. In general a parallel parking area will require back-up parking movements on the roadway at some point. These back-up movements and general pull-in/pull-out use will add additional vehicular conflicts and safety hazards to the traveling public. The designation of a drop-off parking area will invite more than just Strata guest drop-off. It will most likely be used as a pedestrian/skier drop-off, loading and delivery, and short-term parking for Lionshead Mall activities. And when full, since having the paxking designation, it may also invite double parked drop-off during peak times thus narrowing the roadway. As currently designed and approved, with no parking designation and a landscape and sidewalk buffer, it is unlikely it will become an often used illegal drop-off. It is more likely that the Loading/Delivery/Emergency access off the Frontage Rd. will become an illegal drop-off zone. GuestJCME drop-off should be directed to the main access drive prior to arrival. We do agree that a development of this size would benefit greatly from a drop off area. This was presented an d discussed with the applicant during the design phase of this project prior to PEC approval. However, this drop-off should be designed similar to those more recently approved large new Attachment: C : developments like the Ritz-Carlton, Four Seasons, Vail Plaza Hotel, and Solaris. These properties provide covered drop-off locations that meet Town Development Standards, are within private property, and provide an enhanced true sense of arrival. Although this may eliminate a portion of ground level development, development may easily occur above the drop-off. This design was discussed with the, applicant at the time of development review, however was not implemented. ' ~ ; PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING ; , ~'~°~v~ ~ HOLIDAY - NO MEETING May 26, 2008 Community Development Department Pubtished May 23,2008 in the Vaii Daily. , Page 1 if • 1 DESIGN REVIEW BOARD AGENDA *VA1 PUBLIC MEETING May 21, 2008 ~~Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 PROJECT ORIENTATION 2:30pm INFORMATION UPDATE: Chamonix Property Master Planning Process Scot MEMBERS PRESENT MEMBERS ABSENT . Pete Dunning Mike Dantas Brian Gillette . . Tom DuBois Elizabeth Plante No Site Visits PUBLIC HEARING - TOWN COUNCIL CHAMBERS 3:00pm 1. Fischer Residence DRB080120 / 5 minutes Bill Final review for a new primary secondary residence 3796 Lupine Drive/Lot 7, Bighorn 2"d Filing Applicant: Steven Fischer, represented by John Martin Architecture ACTION: Approved with condition(s) MOTION: Dantas SECOND: DuBois VOTE: 5-0-0 CONDITION(S): 1. The applicant shall paint the stucco in the buff color range, and shall submit a specific paint sample for review and approval by Staff with the building permit application. 2. Peters Residence DRB080123 / 5 minutes Nicole Final review for an addition of GRFA (garage) 2995 Bellflower Lane/Lot 6, Block 6, Vail Intermountain Applicant: Francine and Alan Peters, represented by Carl Mueller ACTION: Approved MOTION: Dantas SECOND: DuBois VOTE: 5-0-0 STAFF APPROVALS Landmark Condominiums DRB080110 Bill Final review for an addition of GRFA (townhouse units) 610 West Lionshead Circle/ Lot 1, Block 1,•Vail Lionshead Filing 3 Applicant: Landmark Condominium Association, represented by Fritzlen Pierce Architects Lionshead Ski School DR6080131 Bill Final review for a minor alteration (fagade) • 536 E. Lionshead Circle/Lot 5, Block 1, Vail Lionshead Filing 1 Applicant: Vail Resorts Development Co, represented by Melik & Associates Page 1 ' n r Columbine Company DRB080104 Warren Final review on exterior changes (living room) 600 Valley View Drive/Block B, Northwoods Condominiums ' Applicant: Columbine Company, Ltd, represented by Ned6o Construction Vanoyan Residence DR6080136 Rachel Final review on exterior changes (patio) 433 Gore Creek Drive/Lot 10, Block 4, Vail Village Filing 1 Applicant: Alise Vanoyan, represented by Atlas Construction Jones Residence DR6080138 Rachel Final review for a minor alteration (lantlscaping) 1031 Eagles Nest Circle/ Lot 1, Block 1, Vail Village Filing 8 Applicant: Evan Jones, represented by Jeremy Bowman Golf Terrace LLC Residence DR6080139 Rachel Final review for a minor alteration (window well) 1635 Golf Terrace #43/ Lot 1, Block 2, Sunburst Filing 3 Applicant: Golf Terrace LLC represented by J Krueger and Company Forbes Real Estate DRB080140 Rachel . Final review for a minor alteration (a/c screening) 292 E Meadow Drive, Unit 101/103/Tract B, Vail Village Filing 1 Applicant: Mountain Haus 101 LLC, represented by Heid Custom Builders Weigers Residence DRB080141 Rachel Final review of a minor alteration (re-roofl 785 Potato Patch Drive/ Lot 22, Block 1, Vail Potato Patch Applicant: George and Elizabeth Weigers, represented by George Shaeffer Construction Vail Residence DR6080108. Nicole Final review for an addition of GRFA (family room) 770 Potato Patch Drive/ Lot 6, Block 2, Vail Potato Patch Applicant: George and Beverly Vail, represented by Beth Levine, Architect, Inc. Lionshead Arcade DRB080125 Warren Final review for a minor alteration (door) 531 E Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1 Applicant: Robert Lazier, represented by Alliance Restoration Raether Residence DRB080107 • Bill . Final review for a change to approved plans (windows) 227 Rockledge Rd/ Lot 13, Block 7, Vail Village Filing 1 Applicant: Paul Raether, represented by Beth Levine, Architect, Inc. Johnson Residence DR6080133 Warren Final review for repair of existing structure (deck) 2566 Cortina Lane/Lot 2, Block D, Vail Das Schone Filing 1 Applicant: Gregg & Beverly Johnson Page 2 ~ . Hathaway Residence DRB080128 Warren Final review for a minor alteration (retaining walls) 791 Potato Patch Drive/Lot 24, ,Block 1, Potato Patch Applicant: John and Vira Hathaway, represented by Land Design by Ellison Vail Cascade Resort and Spa DRB080081 Nicole Conceptual review for a minor alteration (patio enclosures) 1300 Westhaven Drive/Cascade Village Applicant: Destination Hotels and resorts, represented by JG Johnson Architects Boillot Residence DRB080121 Rachel ~ Final approval for an addition (entry) 303 Gore Creek Drive, Unit 3B/ Lot 3, Block 5, Vail Village Filing 1 Applicant: Boillot Family II LLC, represented by Snowdon and Hopkins Architects, PC Lionshead Restrooms DRB080144 Bill Final approval for renewal of DRB070040 (permanent restrooms) 675 Lionshead Place/Lot 2, Block 1, Vail Lionshead Filing 3 Applicant: Vail Corp, represented by Kyle Griffith P& R Building DRB080146 Warren Final review for a minor alteration (doors and siding) 228 Bridge Street/ Lot A, Block 5, Vail Village 1 st Filing Applicant: P&R Condominium Association Koplin Residence DRB080147 Rachel Final review for a minor alteration (cleck replacement) 4595 Bighorn Road, Unit 4/ Lot 4, Bighorn Subdivision Addition 3 Applicant: Ed Koplin, represented by Marc Finer Construction Rondeau Residence DR6080148 Bill Final review for a change to approved plans. 1613 Matterhorn Circle/ Lot 26, Matterhorn Village Applicant: Paul and Nancy Rondeau Vail Racquet Club Condominiums DRB080142 Warren/Michael Final review for a minor alteration (chimney caps) - 4695 Racquet Club Drive/ Unplatted Applicant: Vail Racquet Club Condominium Homeowners Association . Lessans Residence DRB080137 Warren Final review for a change to approved plans (entry, chimney) 1325 Westhaven Drive, Unit B/ SDD #4 Applicant: Mark Lessans; represented by Boymer Construction The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notifcation. Please call 479-2356, Telephone for the Hearing Impaired, for information. Page 3 First reading of Ordinance.No. 5, Series of 2008, an ordinance approving a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment . Procedures, Vail Town Code, to allow for the development of a-mixed use development, located at 1276 Westhaven Drive (Cornerstone site) is requested to be tabled to the regular - meeting of July 1, 2008. jj PROJECT PLAN LIONSHEAD PARKING STRUCTURE REDEVELOPMENT - June 3, 2008 ' Table of Contents 1. Purpose of the Project Plan 1 p4;~8d .~~l 2. : ionshead Master Redevelopment Plan Proposed plan compliance with existing LHMPs 4~^g • Amendments to Chapter 4- Overall StudydA'r'e4 • Amendmerit to Chapter 5- Detailed Plari?~R~e°~'ommendatio~1$ • Amendments to applicable master pl ~~maps • Lionshead Mixed Use Zone I Distri'c~ Graphics q, Detailed Plan Recommendation~,(as per LHMP)'11111 tx~~#~~ 3. Architecture/Design • Overall design,apprroach to projett/re7ationsliip.~o Lionshead • Architectural` expr'es~ion of W andi St. Regis • Project;r6sponse to A?riehitectural D~~sign Guidelines of LHMP T;l5 4 t 5 ? Graphics.~ Cont~~t~d1a rams '~;~}~g~ ~f ) p{ay§ `Pc~; ~i `~{g4~x ~ S,I0~e}ttches, vigriet~ ,es, photos;,etc. ~ t~•=,~ ~6y~ ;#i , ~~l 4. Conference Centei=f~ ~'rAi~ b5i~ . • Inte~ration of cer~ter within project =6~~},~ • Prograrii%sg.,ft'%relationship with hotel meeting spaces • User circulation patterns • Loading/delivery and service functions • Conference Center Proposal (as per DIA) and comparison of plans with Exhibit D of DIA Graphics Site Plan diagram Floor Plans ' Perspectives Cross-sections LIONSHEAD PARKING STRUCTURE REDEVELOPMENT l PROJECT PLAN Y" ! 5. Parking Structure/Loading and Delivery Facility • Overview of structure/Smart Card/speed ramps/etc ~ • Program/number of spaces/allocation of spaces • Ventilation /other design elements of garage • User circulation patterns/parkers • User circulation patterns/loading and delivery . ' ~ • Lionshead public loading facilities Graphics Floor Plans Perspectives Cross-sections ?3~. ~ `ds 3 Additional Information Walker Parking Consultants Report - Parking Structure OvervieA" OS Turning radius/movement studies for.ldadffig/deliver,y facility ~ ,h. 6. Transit Center ~ • Overview/related facilities/f ~'n ~~o~.'~finishes/etc: • Program/number of spaces/al~bcaii a~~ spaces • User circulation P. atterns Graphics i~~1 Floor Plans-~':~;;,,; Perspectives Cross-sections k~E~~~£~~ ~9 7. giilli$4~ontage Road~'I~ erview of F~or~tage Road Improvements i~0 • E~as~ LionsheaArcle Improvements at} ?k~ Graphics ?`'~=E~'~_ :~~s~`•'~~ ~ Site Plan diagrarii Additional Information Kimley-Horn Traffic Report Response from CDOT - Frontage Road Improvements Review Process 8. Replacement Public Facilities and Visitor Center • Description of spaces/square footage/uses to be provided LIONSHEAD PARKING STRUCTURE REDEVELOPMENT 2 PROJECT PLAN . iJ . . . . ' , ' Graphics Site Plan diagram 9. Retail Street • Overview of site design/urban design principles • Pedestrian/uses flow • Portals/entries • Penetrations/sun-shade diagrams Graphics Site plans Perspectives il 4~aa~ ~ Cross-sections 10. Fire Department Overview of dialogue with Fire Departme,nt,# Graphics ~,~i , Site plan showing fire staging a'r~as1anOkaccess alonA~p~pe~r,pedestrian street A~~ ~#~dd#Eq§e ?k d~~ a ~ Pg ~ p s $~~~ir ~~~q S • ¢P j y ?a#~rt~ ~i , ?'~~~~?Lk; LIONSHEAD PARKING STRUCTURE REDEVELOPMENT 3 PROJECT PLAN , ORDINANCE NO. 14 , . SERIES 2008 AN ORDINANCE AMENDING TITLE 1, CHAPTER 3, SECTiON 2 OF THE VAIL TOWN CODE BY THE ADDITION OF THE DEFINITION OF THE WORD "PUBLICATION"; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail, in the County of Eagfe and State of Colorado (the "Town"), is a home rule municipal corporation duly organized and existing under laws of ` the State of Colorado and the Town Charter (the "Charter"); and WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; and WHEREAS, Section 4.10 of the Charter requires publication of ordinances upon their introduction and adoption; and. WHEREAS, the Charter does not define what is required by "publication;" and WHEREAS, the Council understands that more and more citizens are receiving information through the World Wide Web than through traditional newspapers; and ~ , WHEREAS, the provisions of this ordinance provide fior the greatest dissemination of information to the citizens of the Town regarding matters of public concern; and WHEREAS, the Council considers it in the interest of the public health, safety, and welfare to adopt this amendment to the Vail Town Code. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Title 1, Chapter 3, Section 2 of the Vail Town Code is hereby amended by the addition of the definition of the word "publication" which shall read as follows: Publication, publish or For the purposes of the Charter and this code, except where Published: pubfication, in a newspaper is, specifically required by the Charter, an Ordinance or state statute, the term "publication," "publish" or "published" shall mean a minimum two (2) of the following three (3) methods: (1) Posting on the Town's Web site; (2) Physical posting at the Town of Vail Municipal Building; or (3) Publication in a newspaper of general circulation in the Town. Ordinance No. 14, Series 2008 ~ Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity, of the remaining portions of this ordinance; and the Town Council hereby declares it wouid have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections; sentences, clauses or phrases be declared invalid. ; Section 3. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 4. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This. repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. Section 5. The Council hereby finds, determines and declares that this Ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 3rd day of June, 2008 and a public hearing for second reading of this Ordinance set for the 17th day of June, 2008, in the, Council.Chambers of the Vail Municipal Building, Vail, Colorado. Richard Cleveland, Town Mayoc Attest: , Lorelei Donaldson, Town Clerk Ordinance No. 14, Series 2008 2 l, MEMORANDUM TO: Vail Town Council FROM: Suzanne Silverthorn, Community Information Officer Matt Mire, Town Attorney DATE: June 3, 2008 SUBJECT: Vail Brain Bank Proposal BACKGROUND The concept of a Vail Brain Bank was identified as a follow up action during the Town Council retreat on January 22, 2008, at the suggestion of Margaret Rogers. Since then; staff has met to develop a recommended format for Town Council consideration. VAIL BRAIN BANK PURPOSE As proposed: The Vail Brain Bank is a resource consisting of an ongoing database of qualified persons who are wi/ling to assist the Town Council as volunteers to share their expertise on matters impacting.the Town of Vail. The database will be maintained by the Town Manager's Office and updated regularly to include a list of volunteers that the Town Council can call upon to volunteer on a committee formed to provide them advice and expertise. Areas of expertise, inc/ude, but are not /imited to: • Strategic P/anning • Public Process • Public Affairs • Finance • Municipal Bond matters • Legal . • Land P/anning • Housing • Construction • Environmenta/ matters • . Public Safety • Communications • Marketing • Techno%gy As envisioned, the solicitation of volunteers for the Brain Bank would be an ongoing process. The Town Council and/or staff would tlien use the registry to select discussion groups, or committees as topics arise. Community participants would be selected according to expertise. The town manager's cecent formation of a Timber Ridge Advisory Committee is an example where such a registry may have been useful in identifying . interested community members who would have been willing to share their expertise on the topic. ROLES AND RESPONSIBILITIES Once in place, the Vail Brain Bank database would be public information and members of the Brain Bank may be contacted by the Town Council and/or staff for consultation on matters of public interest. Activation of this resource would require approval of the majority of the Town Council. Topics assigned by Town Council to a Vail Brain Bank committee would complement activities of the town's boards, commissions and staff. 1 Under no circumstances would the Vail Brain Bank be convened to dispute actions and/or recommendations by the town's boards and staff. Any formally constituted committee consisting of Vai! Brain Bank members which provides an advisory function to the Vail Town Council will be subject to all rules relating to the Colorado Open Meetings Law, C.R.S. Section 24-6-401, et seq. (i.e. requiring public notice and minutes of all meetings). PROPOSED NEXT STEPS Staff is proposing to introduce the Vail Brain Bank concept during the upcoming July Fourth holiday and again in January to maximize community outreach opportunities. Examples of the announcement materials are attached ATTACHMENTS • Draft registration form for inclusion on the town's Web site s Draft news release announcement 2 town or vait 1 own Council Page 1 of _ Ar ~ F`~~,'.,~~ .~'.T~"_ a e ~~j~ ~ .l~~ ,.~~fi ~r,~ ..V~~: ~ ",•r.:o ,r^w,~9 ~ ~ ,~~e.~ i~~. n° fA,: Town Council Vail Brain Bank The Vai! Brain Bank is a resource consistiiig of an ongaing database of qualified persons who are willing to assist the Town Council as volunteers to share their ; l~ n° ~ A~;••: expertise on matters impacting the Town of Vail. The database will be maintained by * zJ« =u. . a. ~ . the Town Manager's Office and updated regularly to include a list of volunteers that the Council can cati upon to volunteer on a committee formed to provide them advice and expertise. Areas of expertise include: GOl1eG'B9B0'0g Town Council ~ Strategic Planning ' > Pubtic Process Useful Links: Take hOe To: y PubliC AFfairs o A Wolcoma to vail O Naws > Finance O info Reyuests o Bus Schedules O FAQ.5 ~ Municipal Bond malters O Council Agentlas O Forrn Downloads ~ Legal o Emplayment o DRB & PEC Land Planning Agendas > Housing o Evacuation Plan Development o Pubiic Notices and ~ COnStrUCtiOn RFPs 7 Environmental matters o Vail Memorial Park > Publit Safety o Vail Recreation District > Communications > Marketing o Vail Wi-Fi Public Wireless Notwurk > Technology i. Name 2. Email Address 3. Phone number 4. Fax Number 5. Affiliation to Vail (check all that apply) ~ Property owner Business owner/mamager Fuli-time resident El Part-time resident http://www.vailgov.com/channels/survey/showSurvey.asp?survey_id=50 5/29/2008 Town of Vail * Town Council * Page 2 of ~ n Interested full- or part-time valley resident Frequent guest ' Other 6. Areas of Expertise (check all that appiy) n Strategic Planning Public Process C.. Public Affairs L] Finance n Municipal Bond matters , ~ Legal U Land Planning Housing [ i Construction ? Environmental matters Public Safety ~ Communications Marketing Technotagy Other 7. Availability in 2008 (check all that apply) Summer 71 In town Out of town but available to assist L.] Not available Fall In town L Out of town but availabte to assist Not available Winter n In town [J Out of town but available to assist L] Not available 8. Part'rcipatiort Preferences Email L,] Teteconference ? In-Town Meetings ~ . Other http://www.vailgov.com/channels/survey/showSurvey.asp?survey_id=50 5/29/2008 iawn ot Vail * Town Council * Page 3 of 3 9. Piease share any observations you have about the town that would be useful to the Town Councii or staff. Please be advised that this is a pubiic document and shall be kept on file for public inspection upon reasonable notice in the office of the Town Clerk. All information provided herein may be disclosed to the any member of the public upon request: ~ Su6mR Rorm~ Home I Vail Infprmatiun I Contact Us I Saarch I Privacy Policy I Terms of Use I ADA Information , Copyright (D 2003 1 Town oF Vail 75 S. Frontage RoaA, Vail. CO 816571 Toll Ree: (866) 650-9020 1(970) 479-2100 Nei+ scrr4 A44.- s%4,,,,,,4 r Town Council ; , Vail Brain Bank Thank you for your interest. As a follow-up, please email a resurne ar a brief bio outlining revlevant experience in your area(s) of expertise to ssilverthorn@vailgov.com. ~ . Governing ~ Town Courrcil Click here for the printer friendly version of your form subrnission Useful Links: Take Me To: • A Welcoma to Vail O News O InFo Reyuests . • Bus Sclieduies p FAqs - • Council A,yendas O Form Downloads O Ernployment • DRB 8 PEC Agendas , • Evacuation Plan • Public Notices and RFPs • Vail A4emarial Park • Vail Recreatian District • Vail Wi-Fi PubUc Wirelass Natwurk DRAFT... DRAFT... DRAFT.. DRAFT FOR IMAflEDIATE RELEASE July 1, 2008 Contact: Suzanne Silverthorn, 479-2115 Community Information Officer TOWN OF VAIL SEEKS TO CREATE DATABASE OF COMMUNITY EXPERTS (Vail)--The Town of Vail is announcing creation of a new outreach program designed to call upon the talents of those who are willing to assist fhe town on complex matters. The Vail Brain Bank is the culmination of an idea proposed by Council Member Margaret Rogers during her campaign last November for a seat on the Town Council. In her discussions with community members, Rogers found that many people are eager to share their ideas and expertise with the town. "I heard from all corners of the community, including new residents, retirees and those who've lived here for decades," she said. . "People care about Vail and they want to do contribute their expertise in a meaningful way." Rogers formally presented the Brain Bank concept to her colleagues during a Town Council retreat earlier in the year where the idea was embraced. The next step is to gather the names, expertise and time commitments from interested volunteers. Brain Bank applicants may register beginning July 3 at www.vailqov.com/brainbank. Those who register will be asked to identify their areas of expertise, including strategic planning, public process, public affairs, finance, municipal bond matters, legal, land planning, housing, development, construction, environmental matters, public safety, communications, marketing and technology. There are no residency requirements. Once in place, the Brain Bank database will be maintained by the town manager's office where volunteers will be contacted by the town according to their expertise as various advisory needs emerge. . In addition to sharing their expertise, Rogers says the Brain Bank will help serve as an introduction to the town's additional volunteer opportunities including service on Vail's seven boards and commissions. The outreach will also provide opportunities for community members to provide feedback to the town on an ongoing basis. For more information about Vail's Brain Bank, call the Community Information Office at 479-2115. # # #