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Home My WebLink About2008-06-17 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:00 P.M., TUESDAY, JUNE 17, 2008 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEM/TOPIC: 1. Warren Campbell PEC/DRB Update. (5 min.) ITEM/TOPIC: 2. Kathleen Halloran Revenue Analysis. (60 min.) ACTION REQUESTED OF COUNCIL : Discuss the projected revenue items for the 2009 budget and provide staff with direction. BACKGROUND RATIONALE : The start of every budget cycle starts with the discussion of major revenues. Future revenues are calculated based on current year to date, five-year averages and analysis of external economic influences. STAFF RECOMMENDATION : Discuss and provide any changes or recommendations to the 2009 revenue projection. ITEM/TOPIC: 3. Kathleen HalloranDiscussion of Council Out of Cycle Contribution Requests for 2008. (20 min.) ACTION REQUESTED OF COUNCIL : Discussion of 2008 “out of cycle” contribution requests that were submitted to staff on May 23, 2008, for 2008 funding. Final decision to be given during the evening session. BACKGROUND RATIONALE : The purpose of the mid-year review is to provide an opportunity for organizations that have newly identified projects or unforeseen changes to their budgets to come forward all at the same time. The Town Council evaluates the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the Town’s mission, and how this contribution will affect our resort community’s future health. STAFF RECOMMENDATION : See attached memo. ITEM/TOPIC: 4. Review Town Council Strategic Plan. (15 min.) ITEM/TOPIC: 5. Information Update. (10 min.) Eagle County Open Space Advisory Committee The OSAC met 6.9.08 to discuss possible acquisition of a 95 acre parcel near Basalt that the Division of Wildlife is selling in order to build a new administration facility in Glenwood Springs. A field trip to this site is being planned within the next couple weeks. The proposed purchase price for the parcel is about $1.3M, with $3.4M currently in the OSAC fund. The parcel has some trails on it and would be used as a park. Being investigated now is ownership of the Roaring Fork stream tract that is adjacent since this parcel is to the north of the Frying Pan Road; the river can be viewed but not accessed. Rent Comparisons (in the packet) Vail Valley Athlete Commission The Commission, composed of the Vail Valley Foundation, Vail Resorts, Beaver Creek Resort Company and the Town of Vail, jointly funds individual athletes from the valley who compete internationally. The Vail Town Council funds this Commission at $10,000 annually. This was the off-cycle funding and two of four applicants were funded: Josiah Middaugh Triathalon/Adventure Racing $2,000 Jonathan Stevens Trail/Mountain Running $1,500 ITEM/TOPIC: 6. Matters from Mayor & Council. (10 min.) ITEM/TOPIC: 7.Executive Session, pursuant to 1) C.R.S. §24-6- 402(4)(b) - to receive legal advice on specific legal questions. (15 min.) ITEM/TOPIC: 8. Adjournment. (4:15 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) _ _ _ _ _ _ _ THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, JULY 1, 2008 IN THE VAIL TOWN COUNCIL CHAMBERS. _ _ _ _ _ ~ . *VAIRL~ ~W~ Town Clerk TO: Vail Town Council FROM: Lorelei Donaldson RE: Ordinance IVo. 14, Series of 2008 , DATE: June 17, 2008 After reading the article in the Vail Daily by Steve Pope, I wanted to clarify a few items regarding this issue. 1) The purpose of the ordinance is to add a definition regarding the word "publication" to the Town of Vail code. This would allow for the Town of Vail to have more control over how the ordinances are published and disseminated to anyone wanting information regarding Town of Vail ordinances. This by no means refers to our Public IVotice process. Our public notice process will still remain intact. When we have public notices we have always published them in the newspaper, we post them on our premises, as well as emailing them, and we fax them to whoever is interested in receiving information from the town. 2) Over the past two years staff needed to develop an internal process in which the published ordinances could be reviewed by the originator of the ordinance and the town attorney's office to make sure the correct ordinance was published properly. This costs the town time and money by staff to follow up and review each ordinance a minimum of two times per ordinance. 3) IVi[ore and more constituents are looking to the web as a great resource to get their information, whether they live in town or not. Posting the ordinances on our website allows us to also control what is published to insure it is published correctly and in a timely manner. Currently we do not have control as to what finally gets published once it goes to the newspaper. (i.e. We had a recent incident where only 2 out of 3 pages of an ordinance were published due to a"glitch" in the newspapers internal systems which occurred between the publishing aspect and the invoicing/paying system. Their system charges by each page instead of per document. This ordinance needed to be re-published. Delays and misprints in publishing an ordinance can cause delays in making the ordinance a part of our code as well causing legal issues and possible lawsuits. (This error was not caused by an limit on the charge card per the bank.) 75 South Frontage Road .Vail, Colorudo 81657 • 970-479-2136 / FAX 970-479-2320 . www. vailgov. com Qa RECYCLEDPqPER 4) We have appointed the Vail Daily as the official newspaper of recard since 2004 through the RFP process (we do this process every December). I have attached a copy of the bid proposals since 2004 for }%our review (this was attached to the RFP information last December, 2007). As you can see, the price:of the publications rose by a minimum of 5% per year since 2004. 5) It is my experience that most people do not read an entire ordinance in the newspaper. They request copies from the town as the size of the print is hard to read. Most public notices (versus ordinances) don't get read as most people contact me for the information or get it from our website. J Newspaper Bid Proposals for the Town of Vail for 2008 Newspaper Classifed Ads/Legal Publications Display Ads Vail Daily $4.43 per column inch $3.89 Sun-Thurs 2008 6% increase from last year $4.12 Fri-Sat Included internet e-edition Included internet e-edition $4.18 per column inch $3.67 Sunday-Thursday Vail Daily 5% increase from last year $3.89 Friday-SaturcYay 2007 Includes internet e-edition Includes internet e-edition Vai Dai y 3.99 per co umn inc 3.50 Sun-T urs 2006 (*5 column format) $3.71 Fri - Sat. 5% increase from last ear (*6 column format) Vail Daily $3.80 per column inch $3.35 per column inch 2005 (*5 column format) Sunday - Thursday (*5 column format) $3.52 per column inch (Friday-Saturday) (*6 column format) Vail Daily $3.60 per column inch $3.20 per column inch 2004 (Legals are based on a 5-column format (Display advertising, column which is 1.867" wide and 1" in depth) inch rate is based on a 6 column format which is approx. 1.53" wide by 1" in depth)