HomeMy WebLinkAbout2008-08-19 Support Documentation Town Council Work Session
iVAIL TOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:00 NOON, TUESDAY, AUGUST 19, 2008
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
Lunch will be served at 11:45 A.M. 1. Bill Gibson ITEMiTOPIC: Site Visit. The applicants, Texi and Scotto Lowery,
represented by VAg, Inc., are requesting permission to proceed
through the development review process to allow private
improvements on Town of Vail owned property. (30 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny the request to proceed through the
development review process.
BACKGROUND RATIONALE: The applicants are requesting
permission to proceed through the development review process
" with an application to construct a second-floor deck on the north
side of the Bell Tower Building, located at 207 Gore Creek Drive,
which encroaches onto the Town of Vail owned Gore Creek
Promenade. The applicant must first obtain Town Council (i.e.
property owner) approval before proceeding through the Town's
development review process.
STAFF RECOMMENDATION: The Community Development
Department recommends that the Vail Town Council denies the
applicant's request to proceed through the development review
process.
2. Warren Campbell ITEMITOPIC: PEC/DRB Update. (5 min.)
3. Leslie Fordham ITEM/TOPIC: Art in Public Places Update. (20 min.) .
ACTION REQUESTED OF COUNCIL: Discuss project approval
process with AIPP Board.
BACKGROUND RATIONALE: Art in Public Places held a retreat
on July 18, 2008. Board members, with the support of the Town '
Council, have worked diligently over the last finro years to broaden
and promote cultural programs in Vail. AIPP has enriched the
cultural environment through the purchase of high-quality
sculpture and promoted cultural tourism by staging events that
attract national and intemational visitors. Vail is acquiring the
reputation of being a first class resort for both recreation and the
visual arts.
In the coming months, AIPP plans to work collaboratively with the
Vail Library to celebrate its 25t' anniversary. The Board will
review artwork depicting ice sculptures for 2009 Triumph
Winterfest and promote the visual arts in schools via the
introduction of National Endowment for the Humanities Picturing
America. A high priority for the Board is to determine a new
tocation for Jesus Moroles' Granite Amphitheatre.
In addition to evaluating the success of projects and planning for
the future, the Board reviewed its operating Guidelines. The AIPP
Guidelines, established in 1989(Ordinance 7, 1992), set out a
process for approval of projects. Both the Board's role and the
Town Council's role are cleady defined. However, since AIPP
began receiving funding from RETT revenue in 2004, the review
process has become more complex, with the Town Council taking
on some of the responsibilities the Guidelines assign to AIPP.
BOARD RECOMENDATION: The AIPP Board believes that
communication with the Town Council relating to expenditures and
project approval could begin when the annual budget is submitted
to the Town Manager. The AIPP Coordinator will provide updates
to the Town Council quarterly.
4. Nina Timm ITEM/TOPIC: The Town of Vail Employee Housing Strategic Plan.
(20 min.)
ACTION REQUESTED OF COUNCIL: Provide Staff and the
Housing Authority with direction on the Employee Housing
Strategic Plan.
BACKGROUND RATIONALE: In September, 2008, the Vail Town
Council will be adopting an Employee Housing Strategic Plan. To
date, Town Council has provided feedback on the identified goals
and action steps, as well as the overall content of the document.
The Strengths, Weaknesses, Opportunities, and Threats section
has been added since the July 15, 2008, work session.
STAFF RECOMMENDATION: Confirmation of Direction.
5. Kathleen Halloran ITEM/TOPIC: Long-term Capital plan. (45 min.)
ACTION REQUESTED OF COUNCIL: Listen to staff presentation
and provide input and direction.
,
~
BACKGROUND RATIONALE: Capital maintenance and
replaoements will be a major portion of the five-year plans
included in the 2008 budget process.
STAFF RECOMMENDATION: Provide input and direction.
6. Tom Kassmel ITEM/TOPIC: West Meadow Drive Reconstruction Overview. (15
min.)
ACTION REQUESTED OF COUNCIL: None.
BACKGROUND RATIONALE: The West Meadow Drive street
reconstruction project has been in planning since 2001. The
project includes street reconstruction, drainage improvements, a
raised paver sidewalk on the north side and an at grade paver
walk on the south side, landscape planters, replacement of the
cul-de-sac planter, and new street lighting. The project is
budgeted at approximately $3 million between the Capital Project
and RETT Funds. Exact bids will be presented to Council on
08.19.08. The project will be completed in two phases; Phase I
(Fall 2008) - Vail Rd to the west property line of Four Seasons,
Phase II (Spring 2009) - Four Seasons West Property line to Cul-
de-sac. The project is currently out to Bid and will be brought to
council for approval on 8/19.
STAFF RECOMMENDATION: Project update.
7. Bill Gibson ITEM/TOPIC: A request for a work session for prescribed
regulations amendments to Section 1410-7, Outdoor Lighting,
Vail Town Code, to allow for amendments to the outdoor lighting
standards, and setting forth details in regard thereto. (30 min.)
The purpose of the proposed amendments is to clarify the Town's
outdoor lighting standards and to simplify the implementation and
enforcement of the Town Code. The proposed amendments are
also intended to update the outdoor lighting standards to better
achieve "green" (i.e. environmentally sensitive and energy efficient
lighting fixtures and techniques) and "dark sky" (i.e. minimizing
light pollution) policies.
ACTION REQUESTED OF COUNCIL: Hold a work session to
discuss the proposed amendments to the outdoor lighting
standards, and provide policy direction to Staff conceming the
proposed amendments.
BACKGROUND RATIONALE: The Planning and Environmental
Commission held work sessions at its July 14 and July 28, 2008,
public hearings to discuss the proposed amendments.
`
STAFF RECOMMENDATION: There is no formal action being
' requested at this time. Staff~ recommends the Council. provide
policy conceming the proposed amendments to the outdoor
lighting regulations:
8. Ron Braden ITEMITOPIC: Discuss'ion of Resolwtion No:.16, Series 2008, a
Resolution Approving the Intergovemmental Agreement Between
' the Town of Vail, Colorado and . the Colorado Department of,
Transportation Regarding a Fiber and Intelligent Transportation
System Equipment Installation on Interstate 70 and
Responsibilities of Both Parties; and Setting Forth Details in
Regard Thereto. (10 min.)
- ACTION REQUESTED OF COUNCIL: . Approve, approve with
amendments, or , deny Resolution No. ' 13, Series of 2008. In
~addition, Council is requested to approve an additional $234,000
for a total project cost of $834,178 with Eagle County contributing
$210,000.-Total TOV contribution will be $624,000.
. BACKGROUND RATIONALE: As part of, the.Interstate 70 (I-70)
West -Corridor Managemenf Project, which was, completed in
2006, CDOT deployed a fiber optic backbone 'communications
nefinrork from Denver west througti the Eisenhower Johnson
Memorial Tunnels to the Frisco Exit. This completed a permanent-
Center-to=Center (C2C) connection befinreen the. Colorado
Transportation Management Center (CTMC), which is located in
Golden, and the Eisenhower Johnson Tunnel Management ;
• Center. CDOT also.installed necessary computer and networking , equipment to operate its fiber optic network, and to communicate
with and control ITS devices such as carrieras, dynamic message
signs, weather stations, trayel' time/speed indicators, etc., from the
CTMC. CDOT is currently continuing. with the deployment of the .
fiber optic communications backbone from the Frisco exit
(approximate Mile .~Point 199) to the west side of Vail Pass
(approximate Mile Point 182). The Town's desire to upgrade local
communications along a segment of 1=70 from the referenced end
,point on the west side of Vail Pass (approximate Mile Point 182) to .
the West Vail Interchange (approximate Mile Point 173) which . would extend the Project an additional nine (9) miles to the west. This additional nine (9) mile -segment shall be referred to in this .
Agreement as. "the Project Extension". The actual project length
, of the Project Extension will be a"s determined by the arriount of
funding the Town is able to secure, however the Project Extension shall beat least to Mile Point 177.
STAFF RECOMMENDATION: Approve, approve with
amendments, or deny Resolution No. 13, Series of 2008.
9. ITEAA/TOPIC: Information.Update. (10 min.)
10. ITEM/TOPIC: Matters from Mayor & Council. (10 min.)
~ _
.11._:Matf Mire ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-
402(4)(a)(b)(e) - to discuss - the purchase, acquisition, lease, transfer; or sale of properfy interests; ..to receive legal advice on
specific legal questions; and. to determine positions, develop a
.'strategy and instruct negotiators, Re: LionsHead Parking Structure
Redevelopment. (30 min.)
' 12. : ITEM%TOPIC: Adjournment. (3;45 P.M.) .
NOTE UPCOMING MEETING START TIMES BELOW:
- , (ALL TIMES` ARE APPROXIMATE AND SUBJECT TO CHANGE)
. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SES$ION WILL BEGIN AT TBD,
TUESDAY, SEPTEMBER 2, 2008 IN THE VAIL TOWN COUNCIL CHAMBERS.
MEMORANDUM ,
TO: Town Council
FROM: Community Development Department
.
DATE: August 19, 2008. .
SUBJECT: Request to proceed through the development review. process with a proposal :to .
construct private improvements on the Town . of: Vail owned Gore Creek
Promenade, located adjacent to the existing Bell Tower Building at 207. Gore
Creek Drive. , .
.
' Applicant: Texi and Scotto. Lowery,, represented by VAg, Inc.
Planner: . . Bill Gibson _
1. SUMMARY
The applicants are requesting permission to. proceed through the development review
process with a proposal to construct private imptovements on the Town of Vail owned Gore
' . Creek Promenade, located adjacent to the existing Bell Tower Building at 207 Gore Creek
Drive. As the property owner, the Town Council may approve, approve with conditions, or
deny the ApplicanYs request for property owner authorization to proceed through the Town's
, development review process. Pursuant to Section 111 of this memorandum, Staff
'
recommends denial of this request.
~
- II. DESCRIPTION OF REQUEST •
The applicants are requesting permission to proceed through the development review
process with an application to construct a second-floor deck that encroaches onto the Town
of Vail owned Gore Creek Promenade on the north side of the Bell Tower Building, located
at 207 Gore Creek Drive. The proposed new deck will be accessible from three separate second=floor rooms on the
northeast side of the existing Bell Tower,Building. The deck consists of two primary deck
a"reas with a three and one-half foot wide (3'-6°) connection combining the new deck areas
into a, single deck. At.the connection point of the primary deck'areas, approximately three
(3) sq'uare feet of the proposed deck extends beyond the property boundary onto the Town
of Vail owned Gore Creek promenade.
The applicant's request (AttacHment A) and the proposed architectural plans (Attachment B).
have all been attached for reference.
III. STAFF RECOMMENDATION
The close proximity of the existing Bell Tower Building to the properly boundaries constrains
the expansion of this existing building. The Council has acknowledged this situat'ion and
previously allowed the existing Bell Tower building to encroach into tfie Town owned Gore
Creek Drive right-of=way fo the south and the Gore Cceek Promenade adjacent to the
1
,
Children's Fountain to the east to allow expansions to the building in keeping with the goals
of the Vail Village Master Plan and Design Guidelines.
Staff believes the proposed second story deck, or d"ecks, can be designed and constructed; in conformance with the guidelines of the.Vail Village Master.Plan:and the Town's de'sign
guidelines, on tlie north side of_ the BeII.Tower Building without encroachments across the -
property boundary onto public property. Therefore, Staff recommends the Vail Town
Council, as the owner of the Gore Creek Promenade adjacent; to the ~existing Bell `Tower
Building at 207 Gore Creek Drive; denies the Applicant's request to proceed through the
development review process. Please be advised that should the Town Council choose to approve. this request, such an.
approval would not constitute an explicit approval of the proposed improVements. Any
approval of this request will only grant the Applicant property owner authorization to proceed
through the Town's development review process.
IV. ATTACHMENTS
A. Applicant request
B. Proposed architectural plans
2
Vaii Town Council Attachment: A
.
VAg, Inc.
Architects & Planners
Friday, August 1, 2008
Bill Gibson
Town of Vail-AICP Planner II
75 South Frontage rd
Vail CO 81658
Re: Bell Tower Encroachment witfi Town of Vail-Town Council
Bill:
Thank you for the opportunity to present a letter requesting an Encroachment Agreement befween the Bell Tower
Second Floor Remodel and the Town of Vail.
We have previously submitted to the DRB a plan for proposed improvements to the second floor deck. To make
this deck viable, it must connect to the existing second floor deck currently in place. To connect these decks, we are
requesting the Town allow a small portion of the connecting walkway to cross the property line. We believe this
would occur approximately 15'-20' above the existing grade. The prope?iy below is a planting bed directly,
adjacent to a public stair. We believe that the use of this land will remain as such for the foreseeable future and
therefore granting this request would likely result in no additional burden on the Town.
Thank you for considering this encroachment. Please do not hesitate to contact Anne Gunion or me with any
quesFions or clarifications.
Sincerely,
'D `
VAg, Inc., Architects & Planners
David Baum, Senior Project Architect
Encl..
Cc.
file: PABe11'Cowa/Admin/.doc 7/17J06
Physical Address: (970) 949-7034 Mailing Address:
90 Benchmark Rd., Suite 202 fax: (970) 949-8134 P.O. Box 1734
Avon, CO 81620 email: general@vagarchitects.com Vail, CO 81658-1734
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PLANNING AND ENVIRONMENTAL COMMISSION
August 11, 2008
1:OOpm
*VtA TOWN
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657 "
MEMBERS PRESENT MEMBERS ABSENT
David Viele Rollie Kjesbo
Michael Kurz Bill Pierce
Scot Rroper
Sarah R. Paladino (arrived at 1:05)
Susie Tjossem _
1. A request for a final review of an amended final plat, pursuant to Chapter 12-12, Exemption Plat
Review Procedures, Vail Town. Code, to allow for a modfication to shared property boundaries
between Lot A and Tract A, Vail.Village 7t' Filing, and a request for a final recommendation to the Vail Town Council of a zone district boundary amendment, pursuant .to Section 12-3-7,
~ Amendment, Vail Town Code, to rezone 430 square feet of Tract A, Vail Village 7th Filing, from
High Density Multiple Family (HDMF) zone district to General Use (GU) zone districf,.located at
595 East Vail Valley Drive, and setting forth details in regard thereto. (PEC080038, PEC080039)
Applicant: Manor Vail Lodge H.O.A., represented by Jim Adams of East West Partners Planner: Warren Campbell
FINAL PLAT ACTION: Approved, with condition(s)
MOTION: Kurz SECOND: Tjossem VOTE: 5-0-0 CONDITION(S):. .
1. The applicant shall continue to work with the Town Staff to prepare an agreeable
written Ford Park easement.document, which shall accompany the plated easement to
be reviewed and approved by the Town Council.
REZONING ACTION: Recommendation of approval .
' .
MOTION: Kurz SECOND: Viele VOTE: 5-0-0
Warren Campbell presented an overview of the proposal and the Staff memorandum.
There was no public comment.
The Commissione?s expressed their support for the application.
2. A reguest for a recommendation to the Vail Town Council to ceview the Vail Land Use Plan map,
pursuant to Section 8-3, Vail Land use Plan to allow.for a change in fhe land use designation
from Community Office to Lionshead Redevelopment Master Plan for properties, known as
"Cascade Crossing" and "Vail Professiorial Building° (Future "Ever Vail"), located at 953 and,
1031 South Frontage Road WesUunplatted (A complete legal description is available for
inspection at the Town of Vail Community Development Department), and setting forth details in
regard thereto. (PEC080036)
Applicant: Town of Vail
Planner: Nicole Peterson
ACTION: Recommendation of approval MOTION: Tjossem SECOND: Proper VOTE: 4=0-1,(Viele recused)
Nicole Peterson presented an overview of the proposal and the Staff rnemorandum.
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Commissioner Viele recused himself due to a conflict of interest. Jay Peterson, representing the Glen Lyon Office Building, voiced their support for the request.
He discussed their discussions .with Vail Resorts about this proposal, and noted a letter of
support from Vail Resorts. There was no public comment.
Commissioner Tjossem stated that it made sense to have the Glen Lyon Office Building included.
within the Lionshead Redevelopment Master Plan land use designation due to the proxikity and '
interation that will occur with Ever Vail.
The Commissioners expressed their agreement with the proposal.
3. A request for a final recommendation to the Vail Town Council, pursuant to 12-3-7, Amendment,
Vail Town Code, for, prescritSed regulations amendments to Chapter 12-3, Administration, and
Chapter 13-1, General Provisions, to establish notification of surface development regulations,
and setting forth details iri regard thereto. (PEC080023) Applicant: Town of Vail
Planner:' Bill Gibson
ACTION: Approved
MOTION: Kurz SECOND: Proper VOTE: 5-0-0
Bill Gibson presented an overview of the proposal and the Staff memorandum.
There was no public comment.
The Commissioners expressed their support for the Code amendments.
4. A request for a final recommendation to the Vail Town.Council, pursuant to Chapter VIII,. Section
3, Amendment Process, Land use Plan, for the adoption of a new land use category and
amendments to the official Land Use Plan Map to allow for the designation of the "Chamonix
Master Plan" : area; a request for a final recommendation to the Vail Town Council for a zone
district :boundary amendment, pursuant Section 12-3-7; Amendment, Vail Town Code, to rezone
Parcel A of Tract D, Vail Das Shone, Filing No. 1, from Commercial. Core I11 (CC3) District to
Housing (H) District, and to rezone Parcel B of Tract D, Vail Das Shone; F'iling No. 1, from Two-
Family Primary/Secondary Residential (PS) District to Housing (H) District; and a request for a
final recommendation to the Vail Town Council, pursuant to Chapter 12-61-11, Development
Plan Required, Vail Town Code, to allow for the adoption of a development plan for the .
construction of a fire station and employee iiousing on the "Chamonix Site°, located at 2399 '
North Frontage Road West, Parcel(s) A and B, Vail'Das Shone, Tract D, Filing No. 1, and setting
forth details in" regard thereto. (PEC080037, PEC080040, PEC080041) Applicant: Town of Vail, rep'resented by Stan Clauson Associates, Inc.
Planner: Warren Campbell
ACTION: Table to September 8, 2008
MOTION: Kurz SECOND: Proper VOTE: 4-0-0
5. A request for a work session for review of a major exterior alteration, pursuant to Section 12-7H-
7, Exterior Alterations,.or Modifications; and requests for conditional use permits, pursuant to
Section 12-7H-2, Permitted and Conditional Uses, Basement or Garden Level; Section 12-71-1-3,
Permitted and Conditional Uses, First Floor or Street Level; 12-71-1-4, Permitted and Conditional
Uses; Second Floor and Above; Vail Town Code, to allow for the redevelopment of the
Evergreen Lodge, with dwelling units, accommodation units, employee housing units, conference
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. facilities and meeting rooms on the basement level, multi-family dwelling units on the first floor,
and an eating and drinking establishment on the second floor, located at 250 South Frontage
Road WesULot 2, Block 1, Vail Lionshead Filing 2. .(PEC080033)
Applicant: HCT Development, represented by TJ Brink
Planner: Rachel Friede
ACTION: Table to September 8, 2008 '
MOTION: Kurz SECOND: Proper VOTE: 4-0-0
6. Approval of July.28, 2008 minutes
MOTION: Proper SECOND: Tjossem VOTE: 4-0-1 (Kurz recused)
7. Information Update
8. Adjournment
MOTION: Proper SECOND: Tjossem VOTE: 5-0-0
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public.is invited to attend the project orientation and the site visits that*precede the public hearing in the
Town of Vail Community Development Department. Please cafl (970) 479-2138 for additional .
information:
Sign language interpretation is available upon request with 24-hour notification. Please call (970)
479-2356, Telephone for the Hearing Impaired, for information.. Community Development Department
Published August 8; 2008, in the Vail.Daily.
Page 3 .
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DESIGN REVIEW BOARD AGENDA
- *Vld PUBLIC MEETING August 6; 2008 ~Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
PROJECT ORIENTATION 1:00pm
IIAEMBERS PRESENT MEIVIBERS ABSENT
Tom Du Bois
Mike Dantas . . Pete Dunning
Elizabeth Plante Brian Gillefte
.
SITE VISITS 2:00pm
.1. Howenstine Residence, 2754. S Frontage Road _
2. Gobec Residence, 1462 Aspen GroVe Lane
- 3. Gannet Residence, 330 Beaver Dam Circle
4. Wiepking Residence, 332 Beaver Dam Circle 5. Plum N, 395 S Frontage Road 6. Angelo Residence, 352 East Meadow Drive
PUBLIC HEARING - TOWN COUNCIL CHAMBERS ' 3:00pm'
1. . Gobec Residence DRB080252 / 10 minutes ` Bill
Final review of changes to approved plans (exterior finisfi, window, landscaping) ,1462 Aspen, Grove Lane/Lot 11, Block 2, Lions Ridge Subdivision Filing 1
Applicant: Matthew & Doris Gobec, represented by Rusty,Spike Enterprises
, ACTION: Tabled to August 20, 2008
MOTION: Dantas SECOND: Gillefte VOTE: 5-0-0
,
2. Gannett Residence DRB080253 / 10 minutes Nicole
Final review of an addition (bedrooms) '
330.Beaver Dam Circle/Lot 6, Block 3, Vail Village Filing 3 Applicant: K.H. Webb Architects
ACTION: Approved with condition(s)
MOTION: Gillefte SECOND: Dantas VOTE: 5-0-0
CONDITION(S): 1. The applicant shall replace each tree removed on the north side with trees that meet the
minimum size requirements set fortti in the design guidelines prior to the'issuance of the
Certificate.of Occupancy. 3. Wiepking Residence DRB080254 / 10 minutes Nicole
Final review of an addition (bedroom, living room)
332 Beavet Dam Circle/Lot 6, Block 3, Vail Village Filing 3 Applicant: K.,H. Webb Architects ACTION: Apptoved with condition(s) MOTION: Gillefte SECOND: Dantas VOTE: 5-0-0
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CONDITION(S): 1. The applicant shall replace each tree removed on the north side with trees tFiat meet the minimum size requirements set forth in the design guidelines prior to the issuance of the
Certificafe of Occupancy.
4. Angelo Residence DRB080255 / 10 minutes Bill
Final review of an addition (bedroom)
352 E. Meadow Drive, Unit 303/ Lot B-C, Block 5, Vail Village Filing 1 .
. Applicant: John and.Judith Angelo, represented by Mauriello Planning Group
ACTION: Approved
MOTION: DuBois SECOND: Dantas VOTE: 5-0-0
5. Plum N DRB080277 / 10 minutes Rachel
Final review of a sign application 395 S. Frontage Road/Lot 1, Block 2, Vail Lionshead Filing 1 Applicant: Plum TV, represented by Jason Katzman
ACTION: Tabled to August 20, 2008 MOTION: Dantas SECOND: Gillette VOTE: 5-0-0
6. Potato Patch Club DR6080283 / 10 minutes Bill
Final review of an addition (office)
950 Red.Sandstone Road/Lot 7, Potato Patch Club Condos
Applicant: Booth Creek Corp. & Potato Patch Condo Association, represented by GPSL Architects
ACTION: Approved '
MOTION: DuBois SECOND: Dantas VOTE: 5-0-0
7. Morter Architects DRB080294 / 10 minutes Rachel
Final review of minor exterior alterations (guardrail, stairs) . , .
2271 N. Frontage Road WesULot 1, Vail Das Schone Filing 1
Applicant: Morter Architects, represented by Michael Calkins
ACTION: Approved ,
MOTION: DuBois SECOND: Dantas VOTE: 3-2-0 (Plante, Dunning opposed)
8. Howenstine Residence DR6080305 / 20 minutes Bill '
Conceptual review of a new single family residence & EHU
2754 S. Frontage Road West/Lot B-2, Stephens Subdivision , .
Applicant: Lorraine tiowenstine, represented by Beth Levine, Architect,
AOTION: Conceptual review, no vote •
STAFF APPROVALS
O'Meara Residence DRB080237 , Rachel .
Final review of changes t'o approved plans (landscaping) . ,1984 Sunbui-st Drive/Lot 20-A, Vail Valley Filing 3
Applicant: Sherry Dorward
Dauphinais Residence DRB080243 - • Warren
Final review of changes to approved plans (windows, doors, balcony) 1410 Moraine DrivelLot 5, Duaphinais-Moseley Subdivision
Applicant: Patrick Dauphinais -
Page 2
Logan Residence DRB080263 Warren
Final review of a minor exterior alteration (roof extension)
814 Potato Patch Drive/Lot 3, Block 1, Vail Potato Patch .
Applicant: Kent Logan
Hoffman/Nielsen Residence DRB080267 • Bill
Final review of an addition (recreation room, storage) .
5040 Main Gore Place/Sundial, unplatted .
Applicant: Elizabeth Hoffman _
The Heather DRB080268 Rachel
Final review of a minor exterior alteration (repair stairs) 5197 Black Gore Drive/Block 13, Bighom 5"' Addition
Applicant: Steve Ankerholz ~
Isaacs/Dockstader Residence DRB080273 Nicole
Final review of a minor exterior alteration (re-paint) - .3987 Lupine Drive/Lot 8; Bighorn Subdivision
Applicant: Mary Dockstader :
Martin Residence DRB080274 - Nicole Final review of a minor exterior alteration (driveway,landscaping)
. 5127 Main Gore Drive/Lot 6, Block 1, Bighorn Subdivision
Applicant: Sharon & Landis Martin represerrted by Boles Construcfion Johnson.Residence DRB080275 Rachel
. Final reView of a minor' exterior alteration (landscaping) , 4238 Nugget Lane/Lot 5, Bighorn Estates _
Applicant: A Cut Above Forestry
~
Cocchiarella Residence DRB080276 • . Rachel
Final review of a minor exterior alteration (landscaping) : _ - 5198 Gore CirclelLot 8, Block 3; Bighorn 5th Addition
Applicant:, Carl & Kate Cocchiarella . Hinti Residence DRB080281 . Warren
Final review of changes to approved plans (exterior facade)
3130 Booth Creek Dtive/Lot 10, Block 3, Vail Vllage Filing 11 .
Applicant: Bauer Home Improvement .
Villa Valhalla DRB080282 Jenny •
Final review of a minor exterior alferation (re=roofl
385 East Gote Creek Drive/Lot K, Vail Village Filing 5
Appficant: Master Sealers, Inc . . . .
Darby Vail LLG DRB080287 Rachel
Final review of a minor exterior_alteration (landscaping) • ,
3848 Bridge Road/Lot 7, Block 1, Bighom 1 st - -
Applicant: Eagle Tree & Lawn Co. Page 3
~
TOV Temporary Parking DRB080289 . George
Final review of a minor exterior alteration (temporary parking for construction workers) 458 Vail Valley DriveNail Village Filing 7 '
Applicant: Town of Vail
, Emst Residence DRB080292, . Nicole
Final review of a minor exterior alteration (replace exterior doors)
3897 Lupine Drive, unit A/Lot 4-A, Bighom 1 st Addition -
Applicant: Robert and Teresa Emst Dikeou Residence DRB080293 Bill
_ Final review of changes to approved plans (landscaping)
352 Beaver Dam Circle/Lot 5, Block 3, Vail Village Filing 3 Applicant: AH Architecture.
Macsata/Gordon Residence DR6080295 - Rachel -
Final review of minor exterior alteration (re-roofl ~ 2856 Aspen Lane/ Lot 1, Block 2, Vail Village Filing 11 ,.Applicant: Bryan Mascata. Davis Residence DRB080297 Nicole
Final review of minor exterior alteration (landscaping) ' 4415 Bighorn Road/Lot 2, Bighom 3rd Addition - - Applicant: Margo Peyton Davis Miller. Residence DRB080298 Rachel
Final review of a minor exterior alteration (re-roof) . • -
4269 Nugget Lane/Lot 9; Bighom Estates Applicant: Meir Family Partnership, represented by JK Endeavors, Inc.
De Roulet Residence DR6080299 Warren
F'inal review of a minor exterior alteration (landscaping) - :
1042 Homestake Circle%Lot 2, Block 1; Vail Village Filing 8 - Applicant: Bauer Home Improvement , . .
Breakaway West DRB080300. . Bill -
Final review of changes to approved plans (storage units)
993 Lions Ridge,Loop/Lot B3, Block B, Breakaway West Condos
Applicant: TRD Architects Hellberg Residence DRB080302 Rachel
Final review of a minor exterior alteration (re-rooo
355 Forest Road/Lot 1, Vail Village Filing 3 . .
Applicanfi: Plath Construction ' .
,
Schumacher Residence DRB080304 . " Rachel
Final review of a minor exterior alteration (landscaping) 775 Potato Patch Drive/Lot 19, Block 1, Vail Potato Patch Applicant: The Schumachers Page 4
.
. .
Axis Holdings Ltd Residence DR6080306 Warren
Final review of a minor exterior alter:ation (driveway)
- 1239 Westhaven.Circle, Unit A/Lof 37, Glen Lyon Subdivision
Applicant: Boymer Construction
Toepfer Residence DR6080307 Warren
Final review of a minor ezterior alteration (landscaping)
4074 Bighom Road/Lof 3, Bighorn Subdivision
Applicant: Abel Forestry
Stephanoff Residence DRB080309 . Bill
Final review of changes to approved plans (fireplace chases, deck, hot tub)
2339 Chamonix. Lane/Lot 11, Block A, Vail Das Schone
Applicant: Col Construcfion
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information. "
Sign language inferpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for infonnation.
. Page 5
,
Memorandum
To: Town Council
From: Art in Public Places
Date: 13 August, 2008
Subject: Art in Public Places 2008 Retreat Summary
Art in Public Places Program Summary
The Town of Vail Art in Public Places program was established in 1989 to enhance the
beauty of the community. The Vail Art in Public Places Guidelines, adopted by town
ordinance, list eight specific objectives for the program. The Guidelines call for the
development of a diverse art collection, to stimulate discussion and understanding about
the visual arts and to encourage support for public art in private sector development.
AIPP Board members work diligently to fulfill these objectives.
Background
Art in Public Places holds a bi-annual retreat to evaluate the program's operation and
direction. In 2006, the Board discussed taking the visual arts to the next level and
informed the Town Council of Vail's potential to broaden and promote cultural programs.
It was envisioned that the cultural environment could be enriched through the purchase
of significant high-quality sculpture. Cultural tourism could be stimulated by staging an
annual event that attracts national and international visitors. AIPP asked the Town
Council to consider increasing funding for the program from approximately 2.5% to 4%
of the annual RETT revenue. The Board also asked for support of an ordinance that
would clarify the process for approval of arlwork in private development.
Strategic Direction Implementation
Although the funding allocation from RETT revenue has remained at $75,000 per year,
AIPP has staged a number of highly successful art events including Triumph WinterFest
ice sculptures, Heavy Metal Weekend, Bells and Butterflies and the award winning
Windmill Project. Funding has come from a combination of RETT revenue, private
sector donations and private developers. Collaborations with other cultural
organizations including BRAVO, Vail Jazz Foundation, Betty Ford Alpine Gardens, Vail
Symposium and Vail's art galleries have allowed AIPP to provide visual arts events and
exhibitions at a reduced cost to the town.
In May, 2008 the Town Council Approved Ordinance #8 which sets out a process for
public art in private development. Developers are recognizing the value public art can
bring to a project. The upcoming winter issue of Vail Resorts Peaks Magazine, which is
sent to 750,000 people world-wide, boasts of recent public art installations at Mountain
Plaza and Arrabelle. Public Art will help Vail Resorts gain LEED certification for Ever
Vail. VRDC Project Manager, Tom Miller has already met with AIPP and informed the '
Board of the company's intention focus on work by Colorado Artists.
Vail's permanent art collection is valued at more than $1.2 million. In order to foster the
enjoyment of the town's collection, AIPP began leading educational tours in 2007. A self
guided walking tour is available at the Information Booths and on-line. In addition to
scheduled art walks, guided tours are available to groups or individuals anytime.
Outlook for the Future
With the continued support of the Town Council, Art in Public Places can take the visual
1
.
arts to the next level, thereby making a significant contribution to Vail's reputation as a
first class resort. The enclosed attachment gives a summary of AIPP projects and
events currently in the planning stage. In September, the Board will review a,proposal
from a Colorado artist for an entry feature at the corner of East Meadow Drive and Vail
Road. A committee has been formed to determine a new location for Granite
Amphitheatre by Jesus Moroles. Moroles hopes to gamer community support for the
sculpture while reinstalling the piece by setting up an on-site workshop where onlookers
can learn about the creation of stone sculpture for a site specific location. The Board's
interest in renovating the Art Shack in Ford Park has not lapsed and funding sources are
being investigated.
One of AIPP's goals is to improve communication with the Town Council and the
community. Implementation includes one-on-one meetings with individuals, to develop a
media plan, improve the design of publications and quarterly reports to the Town Council
by the AIPP Coordinator. AIPP will follow the process for public art laid out in the
Guidelines which includes bringing a prospectus and budget for new projects to the
Town Council rather than presenting specific artwork for approval.
Vail's 20/20 Strategic Action Plan calls for alternatives to skiing and more summer
activities. Art in Public Places plans to look for opportunities to contribute to Vail's
economic vitality in conjunction with the activities of the Local Marketing District Advisory
Council.
Conclusion
Art in Public Places looks forward to serving the community in the future with expanded
arts and cultural programs. The Board is actively perusing partnerships and
collaborations that will result in Vail becoming known as a resort providing outstanding
recreation and arts activities.
Documentation
Vail Art in Public Places Program Policies and Guidelines
Retreat Summary
AIPP 2009 Budget
AIPP Project List
PEAKS Magazirie upcoming issue
2
Art In Public Places (AIPP) Board Retreat
Friday, July 18, 2008
at the Frampton Residence ,
14 Beaver Dam Road
Vail, Colorado
MEETING SUNIMARY
PREsENT• Doe Browning, Barbie Christopher, Tom DuBois, Cookie Flaum, Leslie Fordham,
Susan Frampton, Pam Hopkins, Kathy Langenwalter, Bill Rey, and Mazgaret Rogers.
GIIESTS ATTENDING PORTIONS OF THE MEETING: Stan Zemler, Town Manager; Greg Hall, Public
Works Director, Suzanne Silverthorn, Public Information Officer; Ka.thleen Halloran, Finance
Department; Rachel Fried, Planning Department.
FACILITATOR: Liz Mullen, Northwest Colorado Council of Governments (NWCCOG)
The meeting began at 9:10 a.m. Liz Mullen reviewed the agenda and desired outcome for the
session.
1. REVIEW OF 2006 RETREAT GOALS & ACTIONS:
The group reviewed the 2006 meeting summary and agreed on the following:
O_peratiniz Guidelines:
• The operating guidelines and processes noted as needing improvement in 2006 have
indeed improved over the past two years. These include items such as running efficient
meetings, sticking to the approved agenda, identifying items in need of a vote, and
establishing a quorum.
• The AIPP will continue to focus on operating efficiently and following its own processes.
Relationship with Town Council
• Although the relationship with the town council has improved over the past two years,
the AIPP will continue to work on improving these relationships. Communication
between the Council and the AIPP Board has improved and the AIPP Board is now
treated in a more official manner. The AIPP Board agrced that it is essential to provide an
individual orientation on the AIPP to all new council members. This topic will be
discussed in more detail later in the retreat.
Developer Guidelines
• An ordinance is now in place and will be discussed with town planning staff later in the
retreat.
1
Improvements to the Process
• T'he AIPP Board would like to receive clearer guidelines or restrictions from the Public
Works Department in regards to logistical specifications and cost restrictions before they
spend a lot of time researching a project such as bike racks or trash cans for the town.
• The AIPP should be clearer on who the client is before moving forward on a project.
2. WHERE DO WE WANT TO BE IN S YEARS?
The board discussed its long term goals.
Permanent Collection
• Continue growing the collection.
• Build partnerships with other art organizations such as the Denver Art Museum
• Contact Kent Logan regarding a tour of his collection as a fundraising event - perhaps
this event could serve as a pilot project for other such fundraising events highlighting
local artists.
• Work with the New York, Dallas and Philadelphia Orchestras on a connection to the art
communities in their cities.
• Find a suitable space for the Moroles piece in the next five months. Consider a solar or
alternate energy option for the heat requirements of the site. Perhaps Ford Park. A
committee was formed to work on this item. The committee chair is Kathy and
committee members include Barbie, Bill, Pam and Doe.
Community Awareness
The boazd agreed to maintain the following items from the previous (2006) list. The AIl'P strives
to create an environment where...
? the community looking forward to the next AIl'P project.
? the community understands AIPP.
? there is better media coverage and projects that are worthy of such media coverage.
? AIPP re-asserts the importance of art to the Town Council.
? AIPP engages the community.
? AIPP is held in high esteem.
? the community expects artful public works projects.
? there is a lot of competition for AIPP Boazd positions.
? AIPP sparks increased participation in the Vail arts community.
? there are one or two annual events that focus attention on the arts.
v AIPP works with local galleries.
As the discussion continued, the board added the following items:
• Make the logo or note of AIPP sponsorship of an event or project more visible. Improve
branding.
• Make the AIPP board members more visible in the community and at the events.
• Submit articles to Vail Magazine about AIPP projects and events.
• Maintain and grow a mailing list for electronic invitations to events and postcards.
• Hold discussions with Town of Vail staff on how to best increase the promotion of the
AIPP.
• Develop community support for AIPP through increased visibility and promotion.
• Continue to educate town council members about AIPP.
2
Parlnershins
The board agreed to pursue possible partnerships with the following organizations and events:
• Gourmet on Gore -
• Vail Chamber - Winter Festival
• Bach on the Rocks
• Denver Art Museum and Denver Museum of Contemporary Art
3. FUTURE PROJECTS & EVENTS:
Leslie distributed a list of recent and current projects for the board to review. Although this
discussion was cut short due to time constraints, the board did agree to move forward on the
following actions:
Temporary ArtlExhibits
• Bring in temporary Art Exhibits from the "Bravo! Cities" (cities that come in the summer
for the Bravo! music festival) - Philadelphia, Dallas, New York
• Network with sculpture gardens around the country
Projects
• The Moroles Project relocation is a high priority in 2008
• Begin discussions with representatives for the Fire Sta.tion and Chamonix projects
4. LOCISTICS. OPERATTONS AND AIPP IMAGE:
The board began a discussion of their current processes and relationships with Town Council and
town departments and their staffmembers. Several town staff inembers joined in the discussion
to answer questions and offer suggestions for improved communications. Below is a list of the
key items that developed from these discussions.
Town Council & Public Works - Stan Zemler & Greg Hall
• Clarify / correct wording regazding conflicts for voting members of the AIPP and the
Town Council.
• AIl'P will schedule a worksession with the town council to report on the results of the
retreat and clarify the relationship between town council and AIPP board. The AIPP
should seek to inform the Council, rather than seek approval, on items within the
approved annual budget. At the same time, the AIPP must use common sense to '
determine when a proj ect may exceed the intent of the approved annual budget or may be
controversial, and be proactive in informing or seeking the Council's support eazly in the
process.
• Following its own processes is the best way for AIPP to defend its decisions when under
scrutiny.
• AII'P coordinator is an employee of the Town of Vail and must adhere to the Town's
policies for employees.
• AIPP needs to improve communication with the Public Works department regarding
specifications for functional art items before proceeding with the project. AIPP can also
be more proactive in sharing information they have acquired to support the financial
feasibility of such a project, such as market interest in purchasing specially
decorated/designed trash cans.
3 ~
Media / Communications - Suzanne Silverthom
Suzanne describes the AIPP as "tenacious" and having "increasing momentum". She
congratulated them on the progress made over the past several years in becoming a recognized
and respected program in Vail. The discussion produced the following recommendations:
• Create an AII'P communication plan.
• Use the proposed 2009 community survey as a way to collect information and identify
perception of the community
• Board members can work to "win over" community members on an individual basis.
• AIPP to initiate discussions with the Vail Marking District
• AIPP to meet with the local newspapers
• AII'P to meet with town departments to build relationships for a stronger working
relationship - Public Works, Finance, Library. The Library is celebrating its 25th
anniversary in 2008 and AIPP will ask library staff to meet with them first to discuss
opportunities for events. Community Development will be approached next regazding a
lunch or other get together with the staff.
Finance Department - Kathleen Halloran
• The Finance Department requires that a contract be in place for expenses of $ l OK or
more and the contract must be approved by the Town Attorney.
• Kathleen reviewed the roll forward and financial reports.
• AIFP may want to label funds as "projects of intent" so the roll forward account is not
reassigned.
• A template for capital projects could be used for the 2009 budget.
• Be sure to educate new council members about AIPP and how its finances work.
5. PRIVATE DEVELOPMENT:
Planning Department - Rachel Fried
Rachel reviewed Ordinance No. 8(Series 2008). Discussion followed on when to require that a
developer complete the art requirement or post a bond. The AIPP boazd decided that the
ordinance should require developer to complete the public art requirement or post a bond within
one year of receiving a TCO and that the final CO should not be awarded until the art component
is complete.
Discussion also followed regarding the appeal process. The AIPP board asked about the
"standards of review" requirements used by the Town Council during an appeal. Rachel
recommended that the board consult the town attorney on this topic.
Rachel then reviewed a map of recent development projects within the Town of Vail. She
recognized that the map was somewhat outdated and will e-mail an updated map to the board
before their next meeting. Rachel noted that West Vail is likely the "next frontier" for the AIPP
board.
The meeting adjourned at 3:30 p.m.
Respectfully submitted,
Liz Mullen
NWCCOG
4
. AIPP 2009 Budget- Proposed
Jan 1, 2009 - Dec 31, 2009
Revenue
Operating fund $69,210
RETT • 75,000
Actual and estimated manhole cover income 10,000
Other fundraising
Roll forward from previous years
Temporary Art Program Total funds available $154,210
EXPENSES
Salaries $37,739
Benefits 15,209
Board operating expenses and supplies 1,000
Brochure delivery 1,500
Professional development 920
Professional fees for new board initiatives 2,500
Cell phone usage 500
Maintenance, all bronze, transformers 2,000
Web site development/maintenance 800
Public art brochures 1,000 Summer event or speaker 7,000
Ford Park Temporary Art Exhibition 7,000 Art Symposium 10,000
Community Education Program 2,000
Integrated art/street fumiture 2,000
Winter Event/Iron Pour 45,000
Acquisition/ Project Fund 18,042
TOTAL $154,210
Art in Public Places Projects
Winter 2008/2009
Thc Art of the Word: In conjunction with Vail Library
Lost Wax Workshops: In conjunction with local schools
. Sculpture Workshop: with Vail Symposium
Triumph Winterfest: installation January 5-9, illumination January 10
fleavy Metal Weekend: January 17
Public Art Tours and Gallcry Visits
10"' Mountain Division re-patina: press release
Lawrence Argent Lecture Summcr 2009
. Shigeru Bnn Summer of Sculpture Exhibition
Bells and Butterflies: with Betty Ford Gardens, BRAVO, Jazz Foundation, EVAA
Meadow Drivc Entry Feature Dedication
Public Art Walking Tours
Jesus Moroles Granite Amphitheater installation: artist working on site
Red Sandstone Playground: Karl Krueger artist
i
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?4 ` ~ Mountain Division soldier . at Slifer !
; Plaza) to, smaller, less obvious ereations
PINNACLES OF i that line Vail Village's side streets and ~
i
P~estrian paths. There are word puules i _
~ built into tFie' bricks of 1lVall Stteet, the
PUBLICART giddy flgures at the Children's Fountain
and sporting images incorporated into
~ Vail,s vast ro ram fires u> ;
~x P g P~ the pedestrian bridge across Gore Creek. .
~ Breck's bronzes reflect the West. ' And more than three-quarters of the pieces were created by Colorado artists.
B Y A N D Y S T O N E H O U S E With benefactors interested in '
donating pieces but no particular rules ~
on the books, Vail established guidelines ;
• ~ in 1991. for its program and has since ;
14 OMETIME DURING THE COMING WINT[R OR SOON THEREAFTER, ~ sought to better integrate works with the ;
visitors w'ill bear witness to a dash of gl itz and glam in the form of a new, ; look and feel of the community. Leslie ;
~ brightly lit, fre-breathing fountain in Seibert Circle-crafted, in fact, by 7 Fordham, the AIPP coordinatot, ,says a i
r• the same designer who created the Olympic Torch for the Salt Lake City : $75,000 budget from Vail's town council, ;
Wintef Olympics (and the gigantic fountains af Bellagio in Las Vegas). , funded by the real estate transfer tax, ,
il~ It's sure to be an impressive piece once it is finished. But in a community that has helped the 11-member board craft
~ already fiosts a vast public art program, the scope of which is virtually unheard of in : a dynamic but cohesive collection of .
~ any other small town, the new installation's bright glow will hardly overwhelm the ; sculptures; paintings and interactive art. ,
z~ doiens of other uniquely inventive creations lining the streets. Two-thirds of the pieces.were donated, ;
~ When taste and public dollars'collide, art sometimes takes a back seat, making ! and Fordham estimates about. $1.4 ~ a
public art programs a conuoversial undertaking. In our locat resorts, careful : million has been spent on the rest: i a
: a
planning, a he.althy relationship with galleries and wholesale community support ; The committee also works in concert
0 have helped develop public art initiatives unlike anything seen around the country. ~ with companies such as Vail, Resorts to i o
;4 Va'il's Art in Public Places program helps ro manage an inventory of 37 different ! help plan other artistic installations; ;~v.
~ works;' ranging from-the imminently familiar (the iconic, larger-than-life 10th i including "The Edge," a race-themed ;*5
t~
iF
78 I PEAKS ~ WINTER200B/09 _ • ~ _
~
- - - . - - - - - - - - - - - -
. , : i = , • ,.__,_T
~ . .
~
work now on display at the new Mountain Plaza, and public ~ -
art at The Arrabelle at Vaii Square. _ In Breckenridge, the community's public art program has an equaily Col-
orado-centric focus. And the Public Art Commission has come a Inng way . since its first effort, the 1996 program to paint Riverwalk utility boxes with a
series of cryptic messages. Since then, the organization has used a $50,000 annual budget to amass a collection of 15 permanent pieces, from the mod-
~ emistic "Double Axel" installation hanging in the recrea[ion center to the
, mighty statue of Ullr, the Scandanavian snow god, at 500 South Park Ave.
Other highlights, ranging from the collection of sculptures at Blue River '
Plaza to Stephen Hansen's "Three Cowboys" moseying around outside the
Breckenridge Welcome Center, offer a thematic look at Breckenridge's long
history and the color of the American West.
In art gallery-heavy Beaver Creek Village, a memorable collection of
bronze statues isn't the work of an official program, but rather an especially ~'=d cooperative arrangement between the Beaver Creek Resort Company and
its artistic entrepreneurs. Several of the larger pieces seen throughout the
village were crafted by or donated to the resort, including the family of elk
standing guard near the entrance to the resort and the whimsical bear with the must have a full public art program--my
Native American boy (not to mention the sculptures of Olympic figure skaters Kristi friends from Lech recently came and Yamaguchi and Paul Wiley, seen at the ice rink). But the largest variety comes From saw al I the statues and told me they won-
works put on display each year by local galleries. dered how we did it," Kurz laughs. "It
Ludwig Kurz, director of community relations, says 20 base platforms were erect makes a very positive presence for us."
ed throughout the village and along Village Road, offering a changeable display Other resort communities have also
location for new pieces. "It's interesting how many people visit and say they think we tried their own unique public art ini-
tiatives, including South Lake Tahoe's '
painted bear program. Following the lead of similar animal-themed efforts '
across the United States, some 50 life-
size ceramic bears were painted and ~
decorated by members of the Tahoe Art
League and put on display in South Lake
and Stateline in the summer of 2006.
Ncarty 20 were eventually "adopted°
and can sti I I be seen at locations ranging ;
from the base of the Heavenly tram to
the Lake Tahoe Visitor's Center and the ~
Barton Memorial Hospital.
Not to be Ieft out, Keystone Resort
also has a handful of sculptures in its ;
River Run Village, including the statue ;
by Stephen LeBlanc of founders Max !
and Edna Dercum, dedicated in fall ,
2007 and located adjacent to Kickapoo
Tavern and the Snake River. PEnas
. For more information on public art pro-
grams in Vail and Breckenridge, includ-
ing walking tours, history and special ' a
wintertime events, visit www.artinvail. ~ o
com or www.townofbreckenridge.com. a
Guide brochures are also available at o
the Vail Information Center and at the
Breckenridge Welcome Center.
80 ~ PEAKS ~ wINTER 2008/09
MEMORANDUM
TO: Town Council
FROM: Community Development Department
DATE: August 19, 2008
SUBJECT: Employee Housing Strategic Plan
1. Description of Repuest
. At the January 22,. 2008, Town Council retreat the Town Council identified the completion and
adoption of a Housing Strategic Plan by September, 2008, as an iminediate goal of the Town
Council. Town Staff and the Vail Local Housing Authority have been working to create a draft of
a plan for Town Council to respond to. This draft is based on addressing the goals Town
Council clarified at the May 6, 2008, work session.
. Town Council provided Staff with direction and identified three additional action steps at #he July
15, 2008 special work session. These have been incorporated into the Strategic Plan.
Additionally, the Vail 20/20 Focus on the Future is recognized at the beginning of the Strategic
. Plan to set the stage for the Employee Housing Strategic Plan. The goals and actions idenfified
in the Vail 20/20 Strategic Plan are also contained in the Employee Housing Strategic Plan. '
A draft version of the Housing Strategic Plan is attached. This work session is scheduled to
allow Town Council to further refine previous direction as well as provide Staff ' with any additional input that has not been previously identffied. The goal is to review the draft Sttategic
Plan and get additional feedback from the Planning and Environmental Commission at their
August 25, 2008, Public Hearing. .
II. Discussion Items
As discussed at the previous Town Council work session a Strengths, Weaknesses,
Opportunities, and Threats section has been incorporated as an Appendix to the Strategic Plan.
Towri Council has not previously seen this section of the draft document. Staff and the Housing
Authority are looking for Town Council input on this section in particular.
III. Staff Recommendation
Provide Staff and the Housing Authority with further direction on the Employee Housing
Strategic Plan. It is anticipated that Town Council will adopt by Resolution the Employee
Housing Strategic Plari at the September 2, 2008 public hearing. It is expected the adopted
Employee Housing Strategic Plan will lead the actions of Town Council, Staff and the Housing
Authority.
IV. Attachment
Draft Town of Vail Employee Housing Strategic Plan
..a .
,
~t !
TOWNOF V)UL
.~;~:~;m.p I o ye~$ -H o u§-,r n g
Strateg ~lan
ic P
~'Tr °e,`,~.'
~~-~"To enst~re-there~is~:cleed`Arestricted housing for .
at~leatt 30% of Vail's workforce
vi i,~,#he Town of Vail
"
~ i
September 2, 2008
Adopted by Resolution No.
Series of 2008
J
' In acknowledgement of the commitment.to ensure deed=restricted housing
, options for at least 30% of Vail's workforce within the Town of Vail.
Vail Town Council . Vail Local 'Housing Authority
Dick. Cleveland, Mayor Mark Ristow, Chairman
Andy Daly, Mayor. Pro-Tem Sally Jackle
Kevin Foley Steve Lindstrom
Mark Gordon 'Ethan Moore
Farrow Hitt Kim Newbury
~ Kim Newbury
Margaret Rogers
Planning and Environmental Commission "N.
Bill Pierce, Chair
Rollie Kjesbo, Co- Chair
Michael Kurz
4~Y
Sarah Paladino
. Scott Proper
Susie T1'ossem
,
David Viele
1~ A„
/aiY~Economic Advisory Council
. Local Employers NP
Mark
Vail Resorfs, Inc.. . C- ~rdon
Cleveland
Vail Valley Medical Ceriter ~ , : . Dick
Town of Vail ~F~Gr~eg Moffet
Marriott Resort Rick Scapello
n~,~
.w~
Vail Cascad Rvbin Litt
e oa d Spa~~~:,,
Vail Plaza Hote~~ Sally Hanlon
' ~
~
Vail ValleChamber Bill Jensen
Eagle Coun~y. Rob Levine
Pam Stenmark
Mark Cervantes
RRC Associates,:liicc Matt Morgan
- Chris Cares Brian Nolan
, Steve Kauffman
Tori Franks
Rayla Kundolf
Bob McNicols
Bob Boselli "
~ Alan Koslof ,
~ M. Joseph McHugh ~ 2
~
Table of Contents
1. Purpose 5
II. Time Frame 5
III. Goals 6
IV. Methods 7
T
V. Action Steps . . ; . 8
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VI. Roles and Responsibilities '>y, 15
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3
. Vall 20/20,
Focus on the Future
"The Vai1.20/20 Focus on the Future process began in 2006 as a way to build upon
. Vail's successes, keep the resort community competitive and to seek opportunities " to.
improve the community through a strategic plan. Goa/s of the 20120 process were _ adopted as.fo//ows: • Create a plan that identifies commonly'shared va/ues in the~abr.pmunity.
• Create a clear vision for Vail.
W4
' ' '•li~4 ~ . . . .
• Integrate a' plan to coordinate Vail's strategies for,,#~,e'future.
~%::,,:-.e.
• Create a plan that transcends the adminisfrations of fown staff, Vaif=~Town,,.Council and
^ Y .
appointed boarr/s and corrmmissions.
F'S 'C.
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Vail 20120 Housing Vision:
~i:F'.~'Yr~"':w. '4Rii~+F,se '
"The. number ~of employe~s~:%d Inr~ra ~ ;ifhin the `;~'~nrn has sfeadily
~ r~~~ ~
increased, thanks to th&~town&'E~c~~,o~nr~ar~ment to ensure s
affordability~aavailability f,ous?ng."~.~:.~The number of deed-,
restricted ~entdl ~ for-sa/e r~nits requFred of both private and
x:~=.
public Fpro"ects . ha~~<increased. ~~'he diversity of deed-restricted
units can~'~accomrr~~dafe the s~ sonal worker, as well as. all
n~,. ,,il_ levejs of yearryri~wndke~n~rlgyee9;~.: including those with families.
ge~/ has ib'een transformed, to include green
r ~building`~S~an~,iard~~~~;~~ .
•~~a~~ ~
Vail 20~~O~hlousing Gaal,~
VIIIII4%TOWI7 Vail recognizes the need for housing as
infrast~fu hat promofes community, reduces transit needs
and keeps~inore emp/oyees living in the town, and will provide enough ~ieed-restricted housing for at least 30 percent of fhe
workforce through policies, regu/ations and publicly initiated
deve/opment." p 4
.
TOWN OF VAIL
EMPLOYEE HOUSING
STRATEGIC PLAN
1. PURPOSE
The Town of Vail recognizes deed restricted employee housing as basic
infrastructure. This type of housing allows employees to live within the town,
promoting community, and improving the quality of ourlocal workforce, thereby
supporting the local economy, and reducing regional 'transit needs. The
Employee Housing Strategic Plan (EHSP) seeks. `tq, provide enough deed-
restricted housing for at least 30 percent of the;comrimuti`iiy's workforce to live in
the Town of Vail through a variety of policies,, tegulations"and publicly initiated
development projects. An analysis of thef:tFireats, weaknesses, strengths, and
opportunities has also been included.'Jn appendix of this~,xlocument. It is
important to recognize each of these~'g~fhg forward. The EHSP;is a decision-
making guide for the implementation of eri•1'plc3yee:.occupied housiflg programs.
~
The EHSP documents the TOvvn's current appibaches to ensuring employee
housing. It identifies the goals;, 6.6ttines methods and_,defines action steps the
Town will pursue. In addition, ttie Appdndices proI vicfe background information
on Town housing definitions, policies, and i~itia~ives: 'This information is provided
as an additional resotirce.
The EHSP also recognize: and affirm4,,the importance of Vait constantly serving
as a regional paitp4F,in tMprovision of,,employee housing.
. , ; _
II. THE P~i.4NN.,TIME11~"M..
E°~'.----"
~ ^ T,I~e~'EHSP is based Qn a~f'ive=,,i~-ten year planning horizon; it looks well into the
futu\rp`a,nticipating ~he\,needs'for employee housing over time. The EHSP also
contains ldentified "aCtion steps" targeted for a one to three year period. These
action steps:will need'#o be evaluated annually and it is anticipated that they will
be updated"a#least~every three years as market conditions change.
Annual ReviewThe EHSP shall be reviewed annually by the Housing Authority and changes
shall be periodically recommended to the Town Council. The purpose of these
reviews shall be to ensure that progress on topics related to employee housing is
being maintained and that adjustments in Goals, Methods and Action Steps are
made in a timely and specific manner.
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IIi. GOALS
A. Provide housing to address needs generated by new development or
redevelopment.
It is documented and understood that new development . will require
additional, employees and a goal of the EHSP is to provide for that
. housing. This goaf is also referred, to as ° Keep Up" in the EHSP; going
forward the Town will attempt to address the increase in demand from
new employees by requiring deed-restricted housing as. a condition of new
. ~
development or. redevelopment. The Town wil[yen`courage developers to
provide a range of housing choices for the er~ft~e spectrum of. jobs that, are
being created by the new development..
. ~
.
B. Respond to the existing affordable housi.fi'g~ ortfall brsuing a. number of
• - .
identified programs and development opportunities.
. , . . t ..~~j. .
. " .,•r:.a'.~'`^+.*`,,<'a%e. "^:,u ~tS+
. This goal is also referred to as "Cafch~Up",in`~"~I~e EHSP; if d`escribes efforts
to address deficiencies in the availa6~~troiasing inventory ~that have arisen
over a period of years.,,,n,.
~a.
~
C. Call for anY deed-restrictec1~~h o`usu~g that is INreqtiired as a condition of
~
development to be construcfed~at t~~me,new de~elopment occurs.
Q
BY dis e, u~g~~ `~='S~ar-round Wousin9 ~ ~'multiPle ob1'ectives are met:
P~4
neighbor~ ods ar`~~,, ccupied t= oughout the year enhancing security and
conos are achieved by liaving -developers
E
activ It"
enco integrate re ted~housin at the time they are constructing other
d~ i~ef~~~residences occurs at the time the demand
,A/'t4fred_
D'~:-'~.The creation arad~.:.mainte~ance of housing in Vail for emergency and key
w ;0~: servace workers is;;a parfi=cular goal of the housing program.;
~ . ~ .
In ~a'ik,~wher~~ weather and the regional. road system create periodic
strains;~=th;is~'~s especially important. The Town will also.wock with other
~~w..
business'that provide services essential to municipal operations to
encourage they have critical employees living within the Town of Vail. The
Town will offer partnership opportunities to these typ._es of.employers.
E. Th e Town will actively. address affordable housing for Vail workers to ensure
that the community remains competitive in economic terms. .
With the number of Down-Valley jobs continuing to increase, there will be
competition for workers; Vail will work to provide appropriate housing to
ensure that the Town remains attractive in the regional job market.
6
.
F. Increasing and maintaining deed-restricted housing within the Town
encourages the efficient use of resources by placing employees closer to their
place of work.
It is understood there is a reduced need for personal automobiles and
reduced transit costs when home and work are in close proximity to one
another. Also, there may be changes in workforce demographics that
result in opportunities to reduce parking associated with affordable
housing in selected locations. To the extent these opportunities can be
realized, without negative impacts on the overalt-community, they will be
explored.
~
ges into account.
G. Planning for new employee housing will takejpbs and ,
~h.
..a. i . a... " .
It is recognized that wages associ'ated +with a partict]lar job influence
housing demand. In both catch=up. and keep-up prograrrts Athe Town will
work toward providing a range of housing tjrpE,s at price pdints appropriate
to the varying incomes of workers in'VaJl:::1t is recognized the free market
provides limited opportWnity for even tFie~tiighest wage eamers to live and
work in Town and it is ne66ssary to have'~fit~.ll range of employees in the
community. Diverse hdusing~°°oRportunitie ,}fDr!5~~the broadest range of
employees will enhance the`.conirr~unity
H. The Town will -pr ide and plantfor housipg along with local and regional
public transpvrtatiori:,
The EHSP-,re~cogrY`ize~.~that thesefunctions are intertwined and where
deed-restricteld,housitig' eamfs; there will be a demand for transportation
;seivices. I#~is the:,goal of the Town to minimize overall transportation costs
by housing,,imployees~,in. proximity to their jobs, and to also anticipate the
projected cott%, of, transportation (due to fuel and other scarce resources)
,Jwthe provision bf de'ed-restricted housing elsewhere in the region.
IV. METH065.,
The Town of Vofi1"will pursue three broadly described methods to achieve the
Town's housing goals.
A. Regulatory Requirements will be Imp osed by the Town
¦ Development will be required to address a portion of its housing
demand within the Town of Vail; and
¦ New development and redevelopment will be required to address a
portion of its housing demand at the development site.
B. Th e Town will Initiate Development and Acquisition
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¦ To address employee housing needs beyond the regulatory
requirements for new deveiopment; and
¦ To respond to the desire to promote a more diverse and vibrant local
community.
C. Regional Partnerships will be formed
¦ These efforts will address employee housing needs beyond the
regulatory requirements by actively seeking partnerships, including:
i. Public / Private, and
ii. Multi Jurisdictional.
:t
These broad methods are further addressed in:.'#he Action Steps that are
described in the following section.
V. A CTION STEPS
A. The Town will continue to use tools ~alti`eady inV,lace includin"g.,
a. Regulatory RequirementsJ
i. The "Linkage" orCommercial Jo'b.s``Ceneration Program
The Town will revjevv-'the current `~lin~cag'e program to evaluate
whether it has beea`,meetiti~-the obji~qCives of ensuring that new
housing is being c~eat~~to - hioi~ss' a portion of the employee
demali~'~~hat is being ,9enerated;1by new commercial uses in the
Town. `At,M;this time;",;'°A,no immediate changes in the overall
requirements;~of the prograM, are anticipated. However, the current
requiremenf for new commercial development to provide employee
----l.iousing., for -°at ~~ea`st~~~finienty percent (20%) of the employees
ger`lerated.ri'?ry be r e~aluated and the required percentage may be
cliai , nged as~,a result of the review, the areas of impact may be
modifie4, and`th.,eformulas for calculating job generation rates may
be furfher refified. The Linkage Program provides housing to
"keep up" with new demand as it is generated.
ii. v "j*e.,."Jnclusionary" Program
TFie Town does not anticipate major changes to the Inclusionary
Housing program at this time. However, the current requirement to
restrict 10 percent (10%) of new residential square footage in high
density areas to be employee housing with deed restrictions, may
be reevaluated and the required percentage may be changed as a
result of the evaluation, and/or the areas (zone districts) of impact
may be modfied. The Inclusionary Program provides housing
to "keep up" with new demand as it is generated.
8
iii. Housing District Zoning Designation
The Town currently has a"Housing DistricY' zoning designation. As
an action step to implement the Housing Plan, the Town will review
the requirements of this district to ensure that it is fully meeting its
intended purposes. That review will address the procedural
requirements for the Housing District, land use provisions including
density, parking and design standards, and provisions for density
bonuses. The evaluation of the Housing District will ensure the
Housing District provides optimal:_ employee housing
development ,
b. Town Initiatives
i. Buy-Downs to Generate Deed-restnbted UniW.,
~
The Town will actively pursrie purchase of attrac,frvely,,priced units
for imposition of an .appre'ci[ation "kCapped deed,,.r'esfriction, and
subsequent resale. This t hinic~~e-fb.r increasin f~the supply of
permanently affordable housin ~ known as a"buy down." It is
recogniz e d t ha t this program wi li'be\hig h l y mar ke t depen den t, wi t h
limited applicabiliiy when..the local resic}ential market is surging, and
becoming more attractive `at times whei~ there is a plateauing of
_ prices. The Town wall nee;tl--#o~:increase the allocation of funds to
underwr.ite,the costs`associated:'wi#h purchasing, deed restricting
and"rJr~selfng for-sale Nunits. Tliis is an opportunity to provide
diverse hoLsing, to serite the full spectrum of employees. It is
` impo~nt tv '-update the p~°ameters by which buy down units are
considered. L so..,eacM- b.uy,A own unit meets the established goals.
F`urther,it ~rs,expected:that there will be active involvement by the
Flousing Authority in overseeing this program. The Buy-Downs
prog~arn provides housing to "catch up" with existing
jdefciencies ah'd reduce market leakage.
` ..ii:,. Employee Housing Units Exchange Program
Thl,e;, own will conduct a review of the "dispersed housing units"
that have been created under the density bonus provisions allowed
by Town Code since 1982. It is estimated that XXX units were
created under the existing program, typically ranging in size from
300 to 500 square feet. It is believed that many of these units are
not being used to house employees as anticipated by the program.
Although these units are covered 'by various types of deed
restrictions, the requirements are not uniform and in many cases
are not meeting the objective of providing long-term dispersed
employee housing. The Town will evaluate the current program
and will consider a"deed restriction exchange program" as a part of
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this overall effort. - The program would likely permit, at the initiation
of the landowner, the exchange of small rental units for a larger for-
_ sale, price appreciation capped employee housing unit. Guidelines
for, the program .will be developed. It is expected that these
standards will address Tecommended size of units, location,
homeowner's -fees and other aspects of~ 'the program. Such a
prograrri has been recently #ried in Vail: It is believed that other
dispersed, employee units, not currently in use, could be leveraged
into' permanently resfricted units by using this -technique; `it could
represent an important element of this oNerall plan. The Units
.
~~z= =Exchange . Program is to increase theo'"ality and potentially.
the total quantity of employee hous g within the Town of Vail.
, ~~XNr
iii. Incentive Zoning and Density, Bon °"s,es
Y.^'~e'Fw:J•,+~~h : ; y~s~ .
The Town .will consider workforce housing obje:~~es inall review
processes that permit. di"etion. A-is means' tfi~t~t#e Town will
9 District,
work actively with devel604 as ~~~:hart of the t~ousin
,„rM: h~~
Special Development District~ii~ew processes and requested
changes in zonin~ to not only e t the requirements of existing
code requirements
beyond
code, but to look~'a .,p ortunities tjt~o
to encourage adiorcehqv4o be created. As a part
o f t h e s e r e v i e w p, c e s' s e~sµ t e T o m w i l l w o r k a c t i v e l y w i t h
develo pers to create i ncive ~Io`zzdL-velop housing that exceeds
the ,t;~requireme, s-contain,y , in the code. Additional density .
m,y be ted. in s~ cted locafions through the appropriate
,-re~vie3v, processes, arid`°~ee waivers , and. subsidies may be .
_ L 1 ~ .
con~idi r~ed ,~~-h Incenti s Zoning and Density Bonuse
~ s .help
,y,.R;,:u-~
s~1/.ail , to~`.~~atch" up;existing defciencies and add to the
K'~~~fF ll percent of employees, living within the Town of Vail.
.
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iv. Review~~~,Rezonr,~ - and Vacant Land Opportunities
~
~RY--- The ToWn. will regularly review existing codes and the vacant land
~ .x
vy;
~~{Tn ventor~ to identify opportunities to modify current programs that
`#urthr support the goals of,this Plan. The Review of Rezonings
anii~Vacant Land provides "catch up" opportunities to address
ezisting deficiencies and add to the oveirall percent of
employees living within the Town of Vail: \v.. Town Participation in Developments Providing -Deed-Restricted
Housing The Town is prepared to actively participate in, and will seek
pertners to further the developrrient of deed-restricted housing. Vail
Commons., Middle Creek, Buzzard Park:and Miller Ranch (located
10
near Edwards in Eagle County) are four relatively large
developments that have been completed through active Town
participation. As illustrated below, these developments serve
households at different income levels. This has been, and will
continue to be an objective of the Town, to serve the broad
spectrum of need within the community rather than focusing on just
a narrow category of income or household type. The Town
participation provides "catch up" opportunities to address
existing deficiencies and add to the overall percent of
employees living within the Town of Vails,
<
vi. Pursue a Dedicated Funding Source
i The Town will pursue a dedicat+ed funding source to -ensure
adequate and ongoing resouc_,ces;,,.for employee.;.housing initiatives.
It is recognized the Town wifl "play an integral r61e .in the creation of
employee housing and idedicated dollars will aid,in-these efforts.
The Town may pursue `anj~ofthe fdlliawing fund'mg alternatives: a
dedicated sales tax increase,~4" dedicated mill" levy increase,
dedication of the. Real Estate 1"pahsfer Tax or any other funding
source that may 6e rdentified. A dedibated funding source would
provide "catch u;#~outing opporti~{~i'0's for Vail workers.
'<<~
~ ,s~ro Park il
r , Tent 24 Units
- ToWn Employee Miller Ranch
T iqllY I~SSthan 120% AMI
YP For Sale 282 Units
Vail Commons, Red Sandstonk. Notttl,Tiail 60-120Yo AMI
For Sale 77 Unifs. 1d096 AMI
1'8D°1o AMI or less j E73.300
8096A7N[.~`~, .
BO-1049i'o AAAI 100-740% AMI
' Max Iient j1,825 " Max Income $709,500 140% AMI
Max PrieeS241,452 MaxReMS2,738 $109,500
• Max PAee $3S4,741
„ . , ,
Middle Creek
.
Rent 142 UnRs ~506 . , Sw609G AMI = „ r ; : .
Less than 60% AMI ' Max Ftent xi,346.: . , ; . .
Ace:$180,2E8
y;
Max 0
Over 14096.ANq :
, . . ,
, . . :
,
.
Inr.om9;Over'S109,600
, ;,c.... .
~02M ANp t Prfee d`veir~4+1,7d1:`!'
Maz ReMi413 . .
Nlmc Pr(ce
2007 Vail Households '
There are several potential developments that will include significant numbers
of deed-restricted units within the Town. All are at different stages in of
planning and development. These developments are illustrated in the charts
below. As shown, the developments are planned to house a combination of
seasonal and year-round workers. In addition, they are expected to come on
line at different points in time, responding to market demand, but also in some
11
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cases to requirements imposed on developers that are required to construct
the units as a condition of new development.
Proposed
Chamonix
For Sale 70 Units Ever Vail
120% AMI or less Rent 164 Beds
100% AMI Income Range?
Timber Ridge i73,300 ~
j ~'•a
Rent 198 Units
Less than 80% AMI 8096 AMI
S63.860 gp,aQp%ApAf 100-146%AMI
Maic ReM $i,W Maz Rent $2,738 140% AMI
MHx i±rlee $741 f6S~ Max PMea $334,741 $109.600
: .
41,
.
.
North D Lot 5o.80°6 AMI
„
Rent 120 Seasonal Beds Sp% AMI ~~~!t'S7 ~46,'; :
.
Less than 60% AMI $36,600 ~ Miix PdOiL
:
, Ovec 1409L AMI:'
Rent.0,4ar.S2,738 "
. :
PHCB.QV61' $83,4rT41
,-=M aIM
euax Rez+cssas~ ` -
Z00 vail Housenolds ~ -
L~i~ Z..~~
~_r.
New -restin res~d~housing, like that constructed
to date, will b~ desIgned to serve:a range oYincomes. This consideration will
be importart- ~ the plartning of ne'*,locals-serving developments in the Town.
The presenf p(ahs for?positioning n'ewklevelopment are illustrated in the chart
below. Howev6ry,rt;i~,uriderstood th(at there will be refinements to the EHSPs
forLLsev.~ral"of,,the newtidevel~tipments (Chamonix, Timber Ridge, Buzzard Park
Pt~iase II)~tha# may aiterthe positioning of the development within the overall
marketplace. " .\Tlie proaes~"of gradually refining the plans for development,
, "w~a~e ensuring tha#., a brqad range of incomes are served by the combination
of d:rer.ent developments, remains an objective of the Town.
Estimates,6# additional units in the " i eline" include:
Rental
For Sale
Seasonal Year-round
Timber Ridge - 800 bed's (replacement) 0
Timber Ridge - 300 beds (new) ~
North Day Lot -140 -150 beds Q
Chamonix - 50 - 70 units [J(
Buzzard Park II - 20 - 25 mostly studio units Qx
Deed buy downs -1- 3 per year [J_(
Water District Land/Partnerships - 20 units in Vail Ox "
Ever Vail - Required x0 ~ ~
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Ever Vail - Additional opportunities x ~x ?x
USFS land swaps x0 Ox Ox
West Vail Mall 0
Key: Z 1-3 years from now ~ 3-5 years from now 0 5+ years from now
Q 1-3 years from now ~ 3-5 years from now 0 5+ years from now
Timber Ridge - 800 beds Buzzard Park II - 20 - 25 Water District Land/Partnerships -
(replacement) mostly studio units 20 units in Vail
Chamonix - 50 - 70 units West Vail Ever Vail - Additional opportunities
West Vail Ever Vail - Required USFS land swaps
North Day Lot -120 -140 Timber Ridge - 300 beds West VaAaJI
beds (new) y Deed buy downs -1- 3
er ear
vii. Monitor the Rate of Free Market Empfoyee Occupiea,,Hbmes
The Town will monitor the rat,0=--offfee m`~rket homes otcUpied by local
workers, and deed-restricted homQn, ,a'.r~~ular basis. r Conversions of
free market residential units to seo~ home owner units will be
considered in Vail's e.valuation of progress\toward the goals ident~ed in
this Plan. This monitorin~~~rill suppor~.b~th ~;`catch up" and "keep
up" efforts. ~
viii. Conduct a Demographics Surve'`-of Curren~..,;'Vail Residents
~^r : y. ~
In order to better :;understand`:. the current demographics of the local
population it-is nei*ssary to conctuct a local survey. This will provide the
Town with back,,,ground informOon to consider in future housing policy
aficl. deVelopment`decisions~#o= ensure the Town is maintaining a character
-~hat is'as c~'nrerse\ai, it is today. This may occur in conjunction the Annual
Community, ;',orvey: ' This information will support "catch up" efforts.
ix. Establish a LiSt.of Essential Service Providers in the Town of Vail
\ A 1~,
Establi 1~st of essential service providers in the Town of Vail to
potentialwy'partner with to ensure critical service workers live within the
Town of Vail. This information will support "catch up" efforts.
c. Regional Efforts
In order to house employees associated with existing and anticipated jobs,
workforce housing will be required throughout the County as well as in the
Town. Vail will work actively with Eagle County officials and other
municipalities to look for regional solutions to providing housing. Further,
the need to provide transit services along with housing is also identified.
13
When developing housing for Vaii employees in Down-Valley locations,
the cost of transit services will be considered in evaluations.
While furthering regional housing is an objective of the Town, it will occur
in concert with efforts in Vail, and in-Town deed-restricted housing will be
a priority. The Town believes that there are a finite number of
opportunities within Vail and these will be explored and pursued; Down-
Valley development will not be undertaken if it results in not being able to
participate in an opportunity within the Town's boundary.
Partnering opportunities for pown-Valley developrii+ent will occur through
partnerships that may include not only the County, but also the Town of
Avon, the U.S. Forest Service, and poteriiially; private developers. The
Dowd Junction area and the ViIlage at`A~on aY~ 1'dentified as particular
areas of interest where development/bpRortl~nities are~to be explored.
0 1-3 years from now ~ 3-5 years frof~ nbw 0 5+ yeais frb "inow
Partner with the County - Partner with the County`= 2D0 P'artner with the Cotit~ty - 200 units
200 units er ear units er ear e'r ear
, .5 . '
1 "
S
iS
° ,qS
.S
.
l%'~"'h \ L
\ ~
i
t i
~ \ /
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i.s
14
VI. ROLES AND RESPONSIBILITIES
Roles and Responsibilities - The provision of deed-restricted housing is viewed
as a partnership between various boards within the Town, each having important
roles and responsibilities. As such, it is imperative that communicafions be
established and maintained between boards to further the goals and objectives
that are stated in this Plan. Efforts will be made to define, and periodically refine,
the roles and associated communications between the bodies identified below.
The Town Council shall act in accordance with Town codes and shall fulfill their
decision-making functions as identified by local; or~rmances. Land Use
Regulations typically stipulate the review procedures, o be followed in reviewing
a proposed development. Ultimately, most ,,r"v~,~ require an affirmative
decision by the Town Council. Therefore, ftie Co\uncil,~will be the ultimate
decision-making body for developments that'reouiFe CounciC 'review.
The Planning and Environmental Comrrtission arrd the DesignReView Board also
play a development review role. T'se.t two b.oards will revie~ni' development
proposals, consistent with the requirements_.o#~zcodes and ordinances, to ensure
that development is in compliance. ~
The Vail Housing Authority (V.L:fi:A:)_p#ays a critical..Mrdle in ensuring that housing
for long-term residents and seasohal errip~oyees is aa~~~ilable in the Town. This in
tum, enhances the quality of life fQC:, locai eesidents, and improves the economic
viability of the areaA. mission: y~.
.
•<<: . n.
The V.L.H. A.'~wi11- play an~,advisory role' to the Town Council and the Planning and
Environmental C~ui~mis5ian,... on matters related to housing policy and
develo ,cnet~~-The A~ut~iority-v+rait _u:sie;'iiis Housing Plan as a working document to
guide~~t~arre effoi'#~s. As c~entfied in-fhe EHSP, the Authority will work to carry out
the~Action Steps_ov thext three years. The Authority's priorities will be those
con~aflned in the EJ-1SP as'jr~/is adopted, and as it may be modifed following
subs646ent annual rretiews?
,15
Definitions
_ The.following_definitions are applicable for the terms used in this Plan.
Area Median Income (AMI) Limits - most communities, establish income limits for the
programs they administer based on the area median .income (AMI) for the area according to
household size, which are adjusted annually by the. Department of Housing and Urban
Developmenf (HUD). Four different.income categories are defined for various programs and
. policies` . ,
1. Extremely low-income, which is less than 30 percent of the medi family income;
2. Very /ow-incoine, which is between 30 and 50 percent of the .mahkfamily income;
.
3. Low-income, which is befinreen 50 and 80 percent of the media,n family.income;
4. IVliddle income, which is between 80 and 120 percent of t~'~'iec~ian family :income; and
5. Above middle income,'which is over 120 percent of tfie median{nfi"ly income.
1 Person 2 Person 3 Person 4 Person 5_,.P~eison ',S Person. 7 Per~bn 8 Person
$28,250 ' $30;ZDoe. ~~$32,150
30% $17,050 $19,500 ' $21,900 $24,350~~$26,300,;~_Ml
ks`t'~, v_.~:
,050 $50,30Q~'~' .$53,550
50% $28,400 $32,450 $36,500 $40,5`50 =~;$43,800 7
60% $34,080 $38,940 $43,800 $48,660 ~600 5;460 _ $60,36~0 $64,260
x~~x
80% $41,900 $47,900 $53,850 $59,850 $64;f50, . $69,450 $74,200 _ $79,000
100% $56,800 $64,900 $73,OOb~ ~$81,100 $87,60Q4u:~.94,100 $100,600 $107,100
' 120% $68,160 $77880 $87,6001$9;=3 0 $105,120 1~1~ 920 $120,720 ._$128,520
~~z ~ W140% $79,520 $90,860 $102,200 $1'~13,54Qa; :322,640, $13;1n740, $140,840, $149,940
.r'~.
160% _.$90,880_ $103,840. $116,800 :$1760.;40.;.~;6U $j 60,660.$160,960$171,360
" n .
Catch-Up Housing - Hoxs ee ed to catc.~;~~up to current deficient housing conditions. In
this Plan, catch-up hous need'r~ defined bye~ urrent resident households reporting housing
problems (oyercrowd~d, ~ burdr~d and/or Iivm ~;t~ substandard. housing conditions), _cuRent
.~n ~ . , _ . - .
renters and owners looking o,~ B `home d in-commufers that would like to moVe to
adc~re:-"trough local city development initiatives, non-
.Vail. Cafch-Wpsl; ?~~e er y
profts and g gr~ ~ nd p'~~tc/private partnerships_ .
,
Housing'Eohtinuum, Ths illustrated below; it is possible. to estimate #he number of
resident hous6ho.lds in the Tovun of N/il at various income levels. Vail s planning is based on
fi,. addressing thetne~'~ecis of households of different incomes, recognizing that there is a, need to
ensure housing fofi>a diversity o'households.
16
80-100% AMI 120-74096 AMI
Max Rent $7,825 100% AMI Max Rerrt S2.738
Max Prfee $241,432 ; $73,100 Max Prlce $334,741
140% AMI
, 80% AMI li 5708,500
$53,850
-
50-80% AMI
Max Rent S1,348 80•10045 AM) . Over 140% AMI
Max Price $180,238 - 425 }W17.456 'Rent Over $2.738
5040% A11AI . PAee Over $334,741
60°h AMI . 346 HHl1d.196' . ,
. .
$38,500 • . .
- o
<-50% AMI ' -0~ AMI
! Max Rent $913 401 }q.v11L4% ,
` Max Price $724,786 . '
, 2007 Vafl Householda
~4
Inclusionary Zoning - requires a minimum percentage :of ;residential'deuelopment be provided
to serve local employees as part of new residential developments (10, percent in Vail).
Inclusionary zoning is a housing production obligation based on the co`mr~unity's need for
employee housing as related to many factors,,, in'cIucling a 86Greasing dev`lopable supply of
land, rising home values, insufficient provision of housing-.affi~rdable to residerits by the market,
etc., in addition to any direct employee generation impacts of development.
,
Keep-Up Housing - Housing units needed,'d;keep-up with futt,ire demand for housing. In this
Plan, keep-up housing needs focuses on 6ew'hQusir~g units needed'as a result of job growth in
Vail and new employees filling those jobs. keep-up kIousing is ~ffen addressed by the existing
free-market, as well as regulatory requiremerl~i~jir/centiv\esproduce housing that is needed
and priced below the curr"'raqarlct. >
Levels of Homeown'~ersiip - 1Nh~n discussin4\affordability of properties by Area Median
Income (AMI) level (definiii _above)4r.LO the types.4 homes households among different AMI
groups are seeking, referen~ *madeo `a--cocple different stages of homeownership. This
includes: -
. :fi.
1. EntrrleVel ownershipAr,s,t=time horii6biiyers: These are households typically eaming in the
lower to :mlddle income 'range. In~ Vail, these are households eaming 50 to 100 percent of
the AMI. '*"e include hauseholds that currently rent (or otheiwise do no# own a home)
and are looking lq purchaseYtheir first home.
~
2. Move-up buyers: "These`~are households earning in the middle to upper income range (about
100 to 120 percenfAMI or higher) that may currently own a home and are looking to
purchase a new or d'ifferent home for a variety of reasons (relocating, growing family (e.g.,
having children), shrinking family (e.g., empty-nesters), etc.).
Mean - the average of a group of numbers, which is the sum of all the data values divided by the number of items.
Median - the middle point in a data set.
17 .
SCHEDULE
A. Vail Town Council
May 6, 2008 Work Session
Affrm Housing Goals arid Purpose of the EHSP
Review proposed actions and. timeline July 1, 2008 Work Session
July 15, 2008 Special Work Session
Identify and Affirm Goals and Act,ion 'Steps
Confirm Overall Di-rection of the EH3P
August 19, 2008 Work Sessin'~,
, ,C;`~
September 2, 2008
B. Vail Local Housing Authority . ' ey~s~,7 Y, y~ ~g~ i°^;:;1•;41~~ -
V~., `W
March 24, 2008 WNi~~~Session
Met with consultant (Chris Cares)`~~'',~~x. -
Dusted off previous.work towards Strategic Plan
di ' ` \^ry,;;}.
April 10, 2008 r; VLHA 1No ssiion .
° Review and update posed~t~ons an ti~eline
~ ` ~
' April 24, 2008 . L ~IVo~1t Session
Fu~ -si'e actions an ~~yt,imelihe fa~Council meeting
~~Z> q,y. B`.~ . •
May 13,A008 Ugi }'Vail Economic Advisory Council
Discussion kousing Goals~~ ~ .
~
s~~~~~~
, M~fi~,008_, C VLHA Work Session
~
June 10, ~ D~ Vail Economic Advisory Council
~ ~ . ~~~~~§:~~~~w~~
~Furthiscuss~ ~f Housing Goals
Jurae' 10,; 2008 i VLHA Work Session
.
iNr ,
Jun'61:4h2008 VLHA Work Session
July 8, 2Q~~ VLHA Work Session
~ . .
' July 22, 2 08 VLHA Work Session
August 12, 2008 VLHA Work Session
August, 2008 Meet with Local Employers August 26, 2008 VLHA Work Session
C. Planning and Environmental Commission August 25, 2008 Work Session
18
APPENDIX A
THREATS, WEAKNESSES, STRENGTHS & OPPORTUNITIES
A. Threats
¦ Increasing Competition For Employees
o Within the next ten-years:
" ? Conservative estimates predict 2,000 new jobs will be
crea#ed by development and redevelopment within the Town
of Vail
- The majority of these jobs yvill~be,service sector
? It is estimated that at least 7,5010 new jobs will be created
between Eagle Vail and Gyps6mxt'i6 ;the next ten years
- The majority of the tfiese jo6s:,'Wli;ll be service sector
? It is estimated the Ginn..Develbpment`v~i(I add 1,000 new
jobs r~~.. .
? Lake County and GaFfield County are botti~exiperiencing job
g rowth
- The oil and gaslt~'~t~u :ry and mining g,
~enerally pay
substantially more't~i~nthe service jobs being created
in E4e_,County
? State of Coloracio°predicts overafjo,b growth of 23% (DOLA)
,h
¦ Real Estate Trends 'vE,
o Real estate in the)Towrf~tifVatis--eXpensive as compared to the
re!#.of the region as,fVvell as compared to the national market
o,-'The cbnversion of ldoally occupied housing to second homes
00-1. The free; market focuses,on the housing desires of second
~ :
~or`i~eowri-e~.s..._.
: -.--.o Incl~a~ing zosto, voj'istruction
_?-M'-~~o s'LocafTwl,estate vafues continue to trend upward
o=The gapbe'lween what locally earned wages can afford and free
market housing prices continues to increase
Unique Geographic Constraints
o Vail ~~P~ss on the East
DovMtJunction on the West
' 'Unii'ted undeveloped land within the Town of Vail
5'urrounded on the north and south by National Forest and
~Bureau of Land Management lands
o Farthest employment center from the Eagle County population
base
¦ Cost of Commuting
o The cost of gas continues to increase
o Public transportation does not provide a viable alternative to all
communities
o The availability and cost of parking is prohibitive
19
- B. Weaknesses
¦ Politics
o No clear policy direction for the provision of employee housing
o Historical lack of political will for developing new employee
housing
o Lack of Town owned land zoned for employee housing
o There is not dedicated funding for employee housing
o Failure to plan for the housing needs of Vail employees
¦ Real Estate Market o Lack of free market homes affordable ta,local employees
o Potential home buyers get less "bang f~r ftW buck" in Vail as
compared to the region
o Deed restricted housing developeddoes, not provide a full
spectrum of housing types (i.e.`; single far.'rtily homes and
seasonal rental units)
¦ Lack of permanent employees :Mired by local businesses
o The jobs being generated by redpvelopment aee `predominately
lower paying seasonal service jotis:~w,a
o Added challenge to establishing;a diverse community
C. Strengths
. ¦ Community support f6r`1crea~ing.`new empyqy~'housing
¦ Clarity around the Towits adbpte-dfiousinggoal
¦ Regulatory requirement~,,`,
o ~Stiai~ri6rcial Linkago',~ '
i'
tnclusibna~ry Zoning
¦ Vaeani,land ovimed by the Tawn:>
¦ Strong lo,c~l,frrai'~ciaLconditio:i~s-: o.:, Bonriirig, capacity;~~~~r `
S#rono,jobal tax base
oPotential tri -in.vest in employee housing
Regular'Rrivate reinvestment in development
-,Expanding,partnership opportunities with Iocal businesses and
' . govemments
¦ Wrent deed restricted housing stock
¦ Tlie..!'"~ail" brand
D. Opportunities
¦ Town Initiated
o Employee Housing Strategic Plan
o Town owns significant unzoned vacant land
o Ability to reallocate existing revenue
o Bonding capacity
o Ability to go to the voters for a dedicated funding source
o Partnerships with local employers
o Public-Private partnerships for development
20
o Potential United States Forest Service Land Swaps
¦ RegionalOpportunities
o Other local governments are addressing the housing need as
well
o Significant vacant land
o Partnerships with local employers
o Public-Private partnerships for development
o The county-wide Home Source
¦ Current stagnation in real estate values
F'.
T ~.v
%
~
,1 , 1
\ /
? •
r~ -
s ,
~ V `t• ~ , h\ ~ \ l..
X ~ ^~'1....~.~/:
i.
.
i• ' -
21
MEMORANDUAA
TO: Tovirn Council
FROM: Stan Zemler, Judy Camp, Kathleen Halloran
DATE:. August 21, 2008
,
SUBJECT: Long-Term Capital. Analysis, 2009-2023 . L . INTRODUCTION
As part of, the; annual budget process, _staff presents a comprehensive
discussion of the town's long-term capital needs, particularly as fhey relate
_ to maintaining existing facilities. The following is an update to the plan, including cost adjustments and current fund balances.
II. ASSET MANAGEIIAENT
The Town of Vail. is responsible for the long-term care and maintenance of
existing town managed assets with an estimated replacement cost of $350
riiillion (excluding land) plus over $20 million of existing assets managed
b the Vail Recreation Distri
Y ct (VRD). These assets include infrastructure
such,, as. streets,. bridges, storm sewers, street lighting, signs, and
recreation paths. The town also has significant assets in buildings,
parking structures, and other facilities such as bus stops, park restrooms,
playgrounds, - street fumiture, planters, fountains, and public art. fn
addition, the town is responsible for many systems, such as security,
computer software and hardware, communications, snowmelt; and irrigation. An extensive fleet of vehicles, buses, and equipment is also
' cared for. In addition; the town manages its open space lands as well as , other parcels.
; Taking care of the town's existing assets is an important budgetary
responsibility. Managers in the Public. Works Department are responsible
for evaluating short-and-long-term needs associated with facilities, transit
and parking, streets and bridges, parks; buses, vehicles, and other
equipment. These managers recommend schedules for routine and
preventive maintenance for inclusion in the capital budget, and, when
appropriate, make- recommendations for replacement.
III. . -FUiVDING
Primary funding to maintain and/or replace the town's existing assets and
to build or acquire new capital assets comes from the Capital Projects
Fund and the Real Estate Transfer Tax Fund (RETT). Major revenue
sources for these funds include sales tax and real estate transfer tax.
Currently, 40% of total sales tax is directed to capital projects. All of the
real estate transfer. tax goes to the RETT Fund; however, a portion of
RETT Fund revenue. is spent on annual operating costs including flowers,
mowing, park restroom maintenance, etc. RETT Fund capital
1
expenditures are also limited by ordinance to parks, recreation, open
space and environmentai sustainability.
IV. FBFTEEN-YEAR PROJECTIONS
The attached schedules include the fifteen-year projections for Capital and.
RETT funds. Since this time last year, we have seen continued cost
increases in construction materials, particularly asphalt, concrete, and
other petroleum-based materials such *as pipe, plastics, sealants, and
carpet. Higher fuel costs are impacting almost all material costs. The
attached schedule is based on todays prices for construction materials
with 5% annual_ increases in future years. These cost adjustments are
high/ighted in green on the five and fifteen-year sproeadsheets. New
- ` items requested are highlighted in blue, . and changes in project
timing are highlighfed in yellow.
Also on the 15-year worksheet you will find reference page numbers (far
. left . column) listed for budget items that have a. detailed worksheet
attached. For example, "Bus Shelters" has a reference of "G1 Please _ refer to page G1 for detailed information regarding that project.
The following items reflect cost increases or timing changes from the prior
. year's capital plan:
~ Caaital Proiects Fund
• Decrease in Sales Tax revenue projections totaling $2.8 million over
the next five years, of which the Capital Projects fund receives 40%.
• Use Tax projections were added af $1 million per year based on .
cuRent collections for non-major redevelopment projects. These
: projections will be updated as more historical data is gathered and
pending projects confirmed.
• The I-70 Fiber project ($834,128) to be appropriated during the 2"d
, Supplemental was included in the 2008 forecast. This is offset with a
. $210,000 grant from Eagle County, which is reflected in 2008 County
Grant revenue item.
• Variable message signs were added for a total of $490K over the next
five years. This includes permanent signs in the Main Vail roundabout,
and along the frontage road near Solaris, Four Seasons, LionsHead - and Ever Vail. • Design costs. totaling $1.6M for neighborhood - bridge reconstructions
were delayed to 2010 through 2012. The entire cost was previously
budgeted in 2009 and 2010. • Design costs fot neighborhood road reconstructions originally were
scheduled for 2009 through 2011. These projects have now been
spread out from 2009 through 2013. The 2009 cost increased by
$151,000.
New requests for strategic and master planning, green building, codes
and zoning regulations totaling $265,000.
2
• Town facilities are currently undergoing a review by Bome
Engineering. Cost adjustments may be , made pending this
assessment. Items that may be impacfed include Facilities, Parking Structures and Building Remodels.
• Incremental property tax collections from 2008 of $450,000 were
earmarked as reserved funds based on Council's recommendation
eariier tfiis year.
• Costs for the new West Vail Fire Station are currently estimated at
$5.52 million (spread over two years), and the cost for renovations of
the East Vail and Main Vail Fire Stations are estimated- at $2 million each. All three projects are listed within the "Unfunded" portion of the
exhibif because there are many details that still need to be worked out,
including a close analysis of cost estimates and downstream;, operating
effects. These projects would be likely financed through Certificates of
Participation (COPs).
s Other "Unfunded" projects are made up of projects that would not be .
completed without ;funding from extemal sources (federal grants,
: developer contributions, TIF, etc).
_ RETT Fund
• Decrease in RETT revenue projections totaling $13.8 million over, the
next five years. -
• Capital projects for golf course assets managed by the VRD have been - added:based on the recent lease renewal, fotaling $2.9 million in 2009,
with another.- $1.6 million pledged to help VRD finance their capital -
. improvements in 2009 as well. • The annual Forest. Health budget has been reduced from $380K to
$265K. The.savings is due to Eagle Counfy covering the cost of
helicopter operations in 2007 and 2008. Fufure helicopter services are
not, anticipated at this time.
e New projects. added for 2009 include the Ford Park Soccer Field
Parking Lot at $375K to reconstruct the lot with porous asphalt and the
Vail Valley Drive bike path ($1.3M), to create a bike path at the same
- time as the road reconstruction.
V. NEXT STEPS
A follow-up discussion is, scheduled. for the September 2"d Council
meeting. At that time, the 5-year capital plan for both the Capital and
. RETT funds will be presented for approval.
3
Town of Vail Legend: Blue = New requests ('Not Approved)
Capital Asset Management-15 Year Projection Green = price increasesfadjustments
Yellow = liming change ~
~ Projectto date
10-Yr History Previous IncL ' I
Amended 5-Yr Plan Requests
2007 Aclual as of12131l07 2008 2009 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Capital Projects Funding aoi aoi 40i aoi aoi 40/ 401
4.0% Sales Taz _ 8,308,506 _ 7,760,000 7,570,200 7,967,920 8,402,400 8,680,000 8,906,800 9,071,200 9,434,039 9,811,391 10,203,837 10,611,980 11,036,449 11,477,896 11,937,000 12,414,468 12,911,034 13,427,463
UseTax I - 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,O00 1,000,000
Propedy Taz Increment i 450,000 - - - - -
County Granls I 210,000 - - - - ~ - - -
FederalGranis 1,571 865,577 1,850,000 1,400,000 4,400,000'i 600,0001
-
ProjectReim6ursement 1,628,210 191,510 - - - - -
, Lease Reuenue . 188,160 _ 187,800 188,550 188,550 192,300 192,300 192,300 192,300 193,073 196,935 196,935 19Q935 196,935 197,105 201,709 201,709 201,709 211,794
Empioyee Housing Fee-in-Lieu 168,000 - 48,000 48,000 48,000 48,000 48,000 48,000 48,000 48,000 48,000 48,000 48,000 48,000 48,000 48,000 48,000
Interestlncome&Other i 725,189 195,043 - 18.750 39,956 10,737 71,803 - - 79,588 164,446 259,467 382,251 624,042 694,165 935,626 1,109,943 1,331,133
Capital Projects Fund Total ~ 10,851,636 10,027,930 9,608,750 10,829,220 14,082,656 , 10,531,097 10,218,903 10,311,500 10,675,112 11,135,912 11,613,218 12,116,382 12,663,695 13,747,043 13,880,874 14,599,807 15,270,687 16,018,390
Land Purchases
Vail Heights f Chamonix Unil 290,841
Pilkin Creek Unit 463,121 7,350
Altair Unit 178,086 Wendy's Propedy purchase 2,052,726
Easi Vail Lodging Unit 173,968 I ~
Capital Maintenance Expendilures ' C-1 Bus Shellers 10,fi46 annual 29,354 30,000 30,000 30,000 31,000 30p00 30,000 30,000 30,000 30p00 35,000 35,000 35,000 . 35,000 35,000 35,000 35,000
G2 ParkingSWClures 339,423 annual 1,163,216 480,000 480,000 540,000 910,000 1,055,000 860.000 1,100,000 2,075,000 730p00 765,000 785,000 770,000 775,000 840,000 840,000 840,000
C-3 Facil'dies 489,050 annual 568,817 755,000 755,000 970,000 500,000 1285,000 695,000 605,000 640,000 670000 635,000 620,000 695,000 780,400 490,000 490,000 490,000
C-4 Building Remodels 57,986 annual , 55,000 55,000 - 61,000 - 67,000 - 74,000 - 81,000 - - 90,000 - - -
C-5 Creekside Housing Impravements 60,000 60,000 60,000 60,000 - - - - -
C-6 Donovan Park Pavilion 3,107,305 - 50,000 400,000 - - 50,000 - - 50,000 - I
C-7 Slreel Llght Improvemenls _ 158,874 ~ annual 75,000 75,000 75,000 75,000 75,000 50,000 50,000 50,000 50,000 50p00 50,000 50,000 50,000 50,000 50,000 50,000 50,000
GB CapltalStreetMainlenance 816,810 _ annual 1,702,280 1,505,000 1,505,000 1510,000 _ 1,245,000 1,245,000 1,560,000 1,205,000 _ 1,190,000 2,155,000 1,050,000 985,000 2,550p00 1,455,000 1,235,000 1,235,000 1,235,000
Flammable storage! Mag Chloride secondary cantainmt - 24,000 - - - - - - - _ . . _ _ . _ _ _
C-9 FlreTruckPurchaselRe(ur6ish 598,568 1,799,676 - - 520,000 546,000 596,500 - 109,000 1,174,000 - -
Police Radio AMP in parking strucWres - - 50,000 - - - - - - - - - - . - - _ . _
C-10 Audio Visual (Security, Video in police cars, counci_ 15,532 84,195 31,000 20,000 61,150 8,000 - - 437.500 477,500 437,500 30,000 30,000 30,000 30p00 30,000 30,000 30,000 30,000
C-11 Documenl Imaging 132,335 444,391 350,000 92,000 - 110,000 110,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000
C-12 5oftware Licensing - annual 8,500 73,000 68,200 26,000 16,000 15,000 65,000 75,000 15,000 15p00 15,000 15,000 75,000 15,000 15,000 15,000 15,000
C-13 Hardware purchases 120,827 annual 43,000 52000 84,360 45,000 65,000 48,000 48,000 50,000 50,000 50,000 50,000 50,000 50,000 SQOOD 50,000 50,000 50,000
C-14 DalaCenter(Computerrooms) 35,500 - 12,000 15,000 17,000 19,000 21,000 - - -
C-15Websiteandecommerce annual 32,000 12,000 28,500 25,000 27,000 29,000 31,000 12,000 12,000 20,000 12,000 12,000 20,000 12,000 12,000 12,0~0 12,000
C-16 Comm Dev ArcG15 System - 52,000 - - -
G17FiberOpticsinBuildmgs 137,077 30,000 - 15,000 21,000 17,000 23,000 18,000 - 15,000 15,000 15,000 15,000 - - 15,000
C-18 Nelworhing upgratles 33,522 annual 43,478 25,000 18,300 72,000 21,000 35,000 60,000 40,000 30,000 - - 50,000 40,000 30,000 -
C-19 CADlRMS 77,860 annual 57,640 50,000 51,650 55,000 57,000 59,000 61,000 50,000 50,000 100,000 50,000 50,000 100,000 50,000 50,000 50,000 50,000
G20 Comm Dev Interactive Permit so(hvare 21,838 25,000 200,000 - _
G21 Vehicle Ezpansion 43,389 590,197 61,411 - 16,000 - -
Tolal Capital Maintenance 2,894,822 6,508,595 4,392,074 3,289,000 3,394,180 4,774,000 3,757,000 4,329,000 4,033,500 4,281,000 4,748,500 3,895,000 2,803,000 2,642,000 4,579,000 3,477,000 4,041,000 2,837,000 2,852,000 I
Capital Replacemenl Expendilures
Wesl Meadow Dnue 950,000 2,609,189 1,720,000 - - _ - . _
Easl Meadow Onve-Sireetscape Heat 1,030,000 1,995,000
Village Slreelscape ~ 286,696 8,864.794 1,013,761 C-22 Neighborhood Road Recoosimclion 150,000 2,065,000 2,216,000 1,135,000 225,000 5,575,000 7,300,000 - - - - - ~
C-23 Neighborhaod Bridge Recanstruction 75,000 1,675,000 75,000 1,200,000 100,000 1,650,000 1,950,000 - - -
C-24 Pire Brealhing Apparatus 80,201 - 180,000 - - - -
Parking Equipmenl Replacement 422,363 422,363 2,985 - - 500,000 '
G25Radioreplacement(publicworks,publicsafety) - 1,606,510 545,500 227,000 227,000_ - - , 48,000 - , - . 693,000~ - - , - 48,000 - , - I - I~i -
Heavy Duty The Changer (22 yrs old) 14,100 14,100 - - - - .
GPS far Buses 52,750 404,293 - - - - - - ' - -
liybnd 8us Battery Replacement - 74,936 - - - 40,000 294,000 - - 86,400 - 91,000 -
OIIice Equipmenl>$5,000 - 10,489 14,635 9,000 9,000 - - - - - - - - - -
Heavy Equipment new capilal 3,400 - - - - - - - - - -
Generalor 250,000 - - - _
C-26 Replace Buses 2,308 8,221,150 3,840,297 143,400 143,400 2,199,600 1,203,400 I 3,502,400 3,465,600 5,495,120 204,455 3,136,100 3,136,100
Tolal Replacement Expenditures 2,758,219 24,307,025 7,615,578 4,119,400 2,850,400 4,534,600 1,528,400 ' 7,713,000 7,300,000 294,000 2,643,000 ' 3,502,400 4,052,000 5,541,120 295,455 3,136,100 3,176,100 -
Resiricted Capital
Property Tax Increment - Restncled - - 450,000 - - - - - - - - _ . . _ _ .
4
.
Town of Vail Legend; Blue = New requesta ('Not Approved)
Capital Asset Managemenl - 15 Year Projection Green = price increasesladjustments
Yellow = timing change
Project to dale i
i 10-YrHistory Prevfous Incl, i '
Amended 5-Yr Plan Requests 2007 AcWal as o112131107 2008 2009 1009 2010 2011 2012 2017 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Other ImprovemeNs
Buy-down Program - 855,110 100,000 100p40 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000
G27 Vanable Message Signs 1 Way-Finding Impr - 675,579 36,416 160,000 65,000 130,000 135,000 - - - - 100,000 100,000 100,000 100,000
C-281-70 Naise 8,293 274,955 1,079,282 250,000 250,000 250,000 250,000 250,000 250,000 I 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000
I-70FiberOplics - 834,128 - - - - - -
Undergraund Ulllities 57,216 57,216 47,783
Manor Vail Sireet Plan 1,647 1,647 100,000 - -
Chamonix Area Plan - 130,545 - 30,000 West Vail Master Plan 4,570 47,267 22,732 -
C-29 TOV Slralegic Planning 12,034 139,941 25,341 125,000 50,000 - - 40,000 ~ - ~65,000 - - 70,000 - - -
G29 Comprehensive M1,1aster Plan - 150,000
C30 Green Building Codes / Zoning Regulations - 75,000 C-31 Housing Stralegic Plan 25,000 10,000
LH Parking Slmclure Redevelopmenl 151,505 191,643 34,657
TimberRitlgeLegaVZoning 3,631 18,073 28,927 Timber Ridge Debt Service Guarantee - 52,030 925,000
Lionsheatl Improvements 81,522 585,442 32,242
Bio Mass Sludy 50,000 -
Total Other Improvements 720,418 2,896,903 3,472,253 475,000 175,000 465,000 480,000 485,000 390,000 350,000 350,000 415,000 350,000 350,000 420,000 450,000 450,000 450,000 450,000
Total Capital before Financing _ 8,944,115 31,708,523 16,055,281 7,883,400 7,019,580 9,333,600 5,765,400 12,121,000 11,723,500 4,925,000 7,741,500 7,812,400 7,205,000 2,992,000 10,542,120 4,222,455 7,627,100 6,423,100 3,302,000
Debt Service and Financinq - - Debt Service on Dutslanding Bonds _ 2,322,497 2,321,825 2,320,363 2,320,383 2,317,603 2,323,004 2,124,692
Transfer lo Vail Reinveslment Aulhonty Fund: - - - 1,400.000 3,600,000 - -
Transfer from General Fund: (222,500)
Total Debt Service and Financing 2,099,997 2,321,825 2,320,363 3,720,769 5,917,803 2,323,004 2,124,692
Total Capital Expense _ 11,044,112 18,377,106 10,203,763 10,139,945 15,251,403 8,088,404 14,245,692 11,723,500 . 4,925,000 7,741,500 7,812,400 7,205,000 2,992,000 10,542,120 4,222,455 7,627,100 6,423,100 3,302,000
Revenue0ver(Under)Expenditures: (192,476) (8,349,176) (595,013) (116,723) (1,168,747) 2,442,633 (4,026,789) (1,412,000) 5,750,112 8,594,412 3,800,818 4,911,382 9,671,635 2,604,927 9,658,419 6,972,703 8,847,587 12,716,390
Beginning Fund Balance: _ 10,256,602 _ 10,064,126 1,714,950 1,714,950 1..598,227 429,480 2,872,113 (1,154,677) (2,566,677) 3,183,435 6,577,847, 10,378,665. 15,290,047 24,961,68227,766,605 37,425,024 44,397,727 53,245,313
Ending Fund Balance: 10,064,118 1,714,950 1,119,937 1,598,227 429,480 2,872,113 (1,154,677) (2,566,677) 3,183,435 6,577,847 10,378,865 15,290,047 24,981,882 27,766,605 37,425,024 44,397,727 53,245,313 65,961,703
Unfunded Capital Proiects - - G32 fire in(rasiructure improuemenls (W Vail, Main and EVail slations 119,788 329,229 2,400,000 2,760,000 2,760,000 2,000,000 2,000,000 - _ _
Tawn Shop Mtc Improvemenis - - - 9,225,000
Library Remodel (inciudes 3rd floor) . - - - 8,500,000
- - - - - - ~ Creekside Housing Impravemenls 588,000 262,500 - 315,000 - - I - - - ~j - - -
Municipal Building HVAC Renovalion - - - - 2,400,000 - -
Buzzard Park Housing Improvements _
Simba Run Underpass 19,500,000 _ 375,D00 575,000
Frontage Road - Lionshead - - - - - - 8,815,000 - - - 915,000
Fronlage Road - Easl Vail - - - - - - 2,100,000 - - - - - -
Fmntage Road - Ford Park - - - - 5,635,000 ' - 600,000 - - - - ' - ' . _
N Fronlage Road - West Vail - 7,513,000 I - - -
N Fronlage Road - Sandstone 1,300,000 - - - -
EasNail Round-aboul MajorReconsWGion _ 2,500,000 - - -
Main Vail Round-about Major Reconstruction i, - - - - - - 3,600,000 - _
West Vail Round-aboui Major Reconslmction - - _ - - , - - 1,000p00 Lfi Auxilliary E3uilding Renovation - 1,015,000
LH Information Center Renovation - - - 550,000 - - - - - _ - - Total Unlunded Projecls - 119,788 329,229 2,400,000 2,760,000 2,760,006 11,177,000 42,705,500 10,225,000 2,415,000 8,500,000 2,815,000 - 375,000 575,000 2,500,000
- -
Endin Fund Balance Incl. Unfunded list: 10 064126 1,385,721 (1,609,292) (1,491,002) 5,419,749 14,150 116 60,882,406 72,519 406 (69,184,294) 74,289,882 73,704,064 68,392 682 (59,096,047) 56 866,124 49,707 705 (42,735,002) (33,887,4116) 21,171,026
5
; Projea to-date 1 2008 1 ;
Capital Budget_project Detail ' Expenditures j Amended ~ 2009 ~ 2010 ~ 2011 i 2012 2013
- -L--- - - - ~ - i. _ ' ~ --1--
Project Name: 1 Bus Shelters_ ;*Annual Mtce _1 $ 29,354$__ 30,000 30,0001 a_ 31,000 i$ 30,000 i$ 30,000
Project Code: ICMT003 1- - ~ ! , ~ - ~ - -
-
Pro'ect Mana er: John-Gall os _ _ _ ~ ~ ~ -
_J- ~ - - - - ~
- - - - - - - - - - _
' - 1 ------3----i' - ~ - -
5-Yr Bud et as of 2008: _ ' 0,000 30,000 ' 31-,000 30.000 30,000
~
Cost Ad'ustments increase ! decrease : - - ~ _ ;
~-----Z---- - - - - - ~ _
- - -
, , -
- ~
Description of p!o_Led - -
.
- ` ~
----1---- 1------- ' ~ -i
Bus Shelter re airs and re lacementts
29,354 30,000 i 30 000 ' 31.000 30,000 ' 30,000
G1
' Pr0j0Ct to-date ~ I I
Capltal BUdget - Project _Detail- Expenditures ~ 2008 Amended j 2008 I 2010 2011 I 2012 I 2013
- - ~ - - - - - -
Project Name__ ; Parking Struoture Mtce •Annual Mtce $ 1,163,216 480,000 $ 540,000 $ 910,000 1,055,000
- ' 860,000
_ - - - - ~ - -
Pro ect Code: ~CMT007 I ~
Project Manager. John Gallegos----- - - - - - - ~ i--- I - ~ - - i - , ---1----
5-Yr Budget as of 2008: - ~ 480,000 , 540,000 910,000 1,055.000 860,000
Cost Ad ustments increase / decrease
Descri tion of roct: ~ ~ I I
i
Colorado West and Parkin Booths
Vail Transporta6 ~ Center I ; ; !
, Expansion JoiM Replacement 60,000 ! 85,000 85,0001 75,000 45,000 70,000
- -
Concreteand Caulkin Re airs 9000 75,000 75,000I 75,000' 30,0001 _30.000
E ui merrt Re lacement 51,510
Deck Seatin i 30,000 60.000
Ventilation S m Re airs ;-T 30,000 I _ 30,000 30,0001 30,000 _ 55,000 60,000
I Fire S stem Re hacement I 30,000 60,000 60,000 60,0001 25,000 50,000
Electrical and Li htin 60,000 60,000 60,000 60,0001 60,000 • 60,000
PairAin and Rust Gontrol ~ 25,000 35,000 50,000 50,000 35,000 50,000
' Elevator Re tacement 450,000
HVAC and Plumbin 50,000
Roofs, Walis, Doors, Windows 120,000 240,000
Automatic Doo?s - Tertninal Bid. 80,000
Information Center ~ 10,000 ~ 375.000
Tertninal Buildin 176,706 300,000
I I
Lionshead Trans rtation Center
E nsion Joirrt Re IacemeM 30,000 C 40,000 40,000 40,000 35,000 40,000
Concrete Re airs 25,000 1 25,000 25,000^ 25,000 _ 20,000 25,000
E ui ment relacement 45,000 45,000
Fire s m R lacement 50.000 50,000
Elecdical and Li htin 40,000 ~ 40,000 40,000 40,000 30,000 40,000
Painti and Cleanin 251000 30,000 30,000 30,000 25,000 25,000
Struatural Re irs 250,000
Snowmett Stairs
'
Elevator I
G2
( Project to-date I 2008 I I I I i
Capital Budget - Project Detail__ Expenditures ~ Amended 2009 2010 2011 ' 2012 ~ 2018
' ' $ 500, - -
Pro1'ed Name: F 1t es - - I `Annual AAtce ~ $ _568,817_ ' $ 755,000~ $ _970,000~~ - - - - - -
, 000 1,285,000 695,000
Pro ect Code: I CMT005 ' I ; i- - -
Pro ect Mana r. John Gall os
1 1 i i
I 5-Yr Bud et as of 2008: I ' 755,000 ' 9701000 ~ 500,000 ~ 1.285,000 i 695,000
Cost Ad'ustmerrts increase / decrease : I - i - - - -
Descri lon of ro' ck: - - - - - ~ '
Detailed items within this ro*ect inciude the followinc. - ~ -
-
- •
Commun' Devel~ - - - - '
o ment build'm9-___ j ~ ___i
- -
Irrterior finishes & floors 15,000 15,000 ; 15,000 ~ 15,000 20,000 20.000
PaiM Exterior I ; 25.000 ~ I ~ 35,000
~ - ~ - i --r-
Fire Statlon I East Vail .
Electrical and U htiI I 10,000-1-- 160,000
Roof Re irs / Re lacement 168,817 , 180,000
Gara e Door R lacement I 35.000
Interior Finishes and Floors 15,000 15,000 15,000 20,000 20,000 20,000
Fire Slation II Main Vail
Electrical and Li htin 5,000
Irrterior Finishes and Floors 15,000 15,000
Roof Re laoement ~
I '
Libra i - -
I E ui ment Re lacement I 55.000 '
Sidi Re ir / Re lacement 65,000
Roof Re lacement 450,000
HVAC and Plumbin 135,000
Add Elevator 25,000
Interior Finishes and Floors 20,000 20,000 20,000 20,000 15,000
Munici i Buildin
E ui merrt Re lacement 10,000 10,000 15,000 15,000 15,000 20,000
Paint F.xterior 35,000
Interior Finishes and Floors 15,000 15,U00 15,000 15,000 15,000 20,000
Police De rtment ~
E ui merrt Re lacemerrt 20,000 20,000 25.000
HVAC and Plumbin 30,000 30,000
Roofs, Watls, Doors, Windows 5,000 300.000
Irrterior Finishes and Floors 15,000 10,000 15,000 15,000 15,000 20,000
Re lace Ca etin 40,000
Public Works Administration
E' ment Re laoement 20,000 30,000
Electrical and ' htin 65,000
Pairn Exderior , 40.000
HVAC and Plumbin 15,000 15,000 75,000
Roofs, Walls, Doors, Windows 30,000
Interior Fnishes 15,000 I 15,000 20,000
Re lace Ca ting 60,000
Public Works Shop i
Re face Roof Membrane i i 300,000 I 120,000
ElecCical and Li hti i 50000 250,000
Re laoe Heatin - Bod Sho , Weldin 7-60-,00011-
Replace Gara e Doors 20,000 20,000 20,000 20,000 15,000 20,000
Wash and Paint ~ 55,000
Bus Bam and Wash ~
E ui ment Re lacemerrt 60,000
Electrical and Li htin 240,000
HVAC and Plumbin 25,000 25,000 25,000
Re lace Heatin Units 25,000 25,000 I 25,000
Gara e Doors ' I 25,000 25,000 25,000 25,000 , 15,000 20,000
Interior Finishes ! --i- 20,000 i
C-3
I Project to-date ~ 2008 I I ! I
Capitel Budget - P~ect Detail _ Expendkures I Amended ' 2009 2010 2011 ~ 2012 ' 2013
Facllities, Continued
- ; i
Children's FouMain i---- j---- i ~ ; i
'E ui ment Repairand Replacemerit 65,000
Seibert Water Feature
iEqui ment Repair and Replacement
i i
Wall Street Fountains
- - - ~ ; -
' E ElecuiVmeical nt and LiRepair and Re Ip acement
gh~ng
i I - --ti- -
85,000
~ i
-a------- -
~ - ~ '
Lift Stations Ford Park ~ - 125.000
Vail Valle Drive ~ -r- i - I -
' 125,000
C-3
ProJeet to-data ! 2008 1
Capital Budget - Proect Detail Expsndkures ~ Amended I 2009 i 2010 2011 I 2012 2013
I I
Pro)ect Name: Building Remodels *Annual Mtee 55,000 I~ $ 61,000 i $ $ 671000
ProectCode: 'CBI008 _ - ~ -r------ _--i--= ~ ~
Pro'ect Mana er. John Gall os
5-Yr Bud et as of 2008: ! 55,000 - i 61,000 67,000
Cost Ad'ustments increase / decrease : I - - - I - -
I ~
Descri fon of project: i ~
Small Buildln Remodels ~ 55,000 ! 61,000 I 67,000
G4
~ Project to-dete 2008 ~ i
Capital Budget - Project Detail ~ Expenditures Amended 2008 1 2010 2011 2012 ~ 2013
- , i I i
Project Name: I! Creekside Housing Improvements i S S - ~ $60,000 60.000 1 $60,000 $ - ~ S -
- -
Pro'eaCode: I
Project Manager. IJohn Gallegos ~ I i ' '
; i I
5-Yr Bud et as of 2008: 60,000 ' 60,000 ; 60,000 ~ - -
Cost Ad'ustrnents increase / decrease : I i- -i - ~ - I - - -
Deseri on of roet: ~
Im rovements needed for the Town-0wned employee housin pmperty
Areas uirin time re ' include heatin s m, windows I 60,000 60.000 60,000
G5
Project to-date , 2008 1 I ~
Capital Budget - Project Detail I F.xpenditures ~ Amended 2009 2010 2011 I 2012 2013
;
I ~
Projea Name: ' Donovan Pavillion j 'Annual nAtce - - - ~ $ - - ~ $ 50,000 ! $ - $ 400,000 i $ -
ProectCode: 'C81021 - -----~-------J ~
Pro ect Mana er. John Gall os i I I !
5-Yr Budget as of 2008: 50,000 - 400,000 -
Cost Ad ustrnents increase / decxease : ~ - - - ! - -
I
Descri Uon of ro a• I _ - -I ,
Asset resenration for ponovan Pavilion 50,000
! I
' - - - - - - I -
Re lacement of Heatin Air Conditionin s tem ~ i 400 000
C-6
I Project to-date ; 2008
Capital Budget - ProjeCt Detail ' Expenditures Amended i 2009 2010 I 2011 ~ 2012 2013
1--- - - -
Project Name: ; Street Light Improvements ;•Annual Mtce j$ 75,000 L$ 75,000 rt$ 75,000 75,000 50,0001 $50,000
Pro ect Code: I COT002
Pro'ect Mana er. , John Gall os
5-Yr Bud et as of 2008: 75,000 I 75,000 I 75,000 50,000 ' 50,000
Cost Ad'ustments increase / decrease : I ~ - - ; - - - ~ i
Deseri 'on of ro ect• ~ I
Re lacement of street I hts to indude re laci old
lstyie villa e li hts wkh new s e. I 75,000 i 75,000 75,000 75,000 50,000 50 000
C-7
j Projeet todate
Ca ital Bud et - Proect Detall ExpendiWres , 2008 Amended I yppg ~ 2010 ! 2011 I 2012 2013
r- -
^ _ . - - : - - I--- - -
'
ProjectName: iCapital Street MtCe 1 •Mnua1 Mtce rt$ 1,702,280 5__ 7,505,000 ~ S_1,510,000 I E 1,245.000 j,$ 1.145,000 $ 1,560,000
P eet Code: CAAT004
- - - - ~ - - _ -
P'ect Mana er. Tom Kassmel I - I '
Chadie Tumbull
5-Yr Budget as of 2008: I I ~ 11505,000 ! 1,510.000 1.245 000 1,245,000 1,580 000
Cost Ad'ustrnents inerease / decrease : ~ i I - - i - - -
I i ' I I I
Deseri n oi roeet• ' i
Pavement Ins on - 17,384 - 19,144 21.107
Data CollectloMntem f i 9.261 9,724 10.210 10,721 11,257
Strl i i 18.000 23.153 24,310 25.528 ' 26.802 28.142
CtaCk Seal I ' ~ =,1 5.788 6.078 I 108.484 : 6,700 7.036
As ft Patchin _i50.0001-- 86.822 i 60,775 95.721 ; 100.507 70.355
Conuete Re fr - I 410.000 ' 57.881 42,543 63,814 ~ 67,005 49,249
Guardrait Re ir 35,000 11,576 12,155 44,870 13,401 14,071
Surfaee Seel - ~ 250,000 - 145.000 370,000 550,000
As halt Mill & Overia 360.000 I 795.000 ' 665.000 495.000 - 530.000
Drakmw Im rovement 595.000 86.822 491,163 95.721 469.033 105.533
Sbomi Waber Ma merrt 25.000 23.153 24.310 25,526 26.802 28.142
BAd Im rovement - - 36,465 40,203 -
SubTotal 1,493,000 1,366,820 1,372,523 1,128,816 1,131,174 1,414,890
Corrtin -10°k isc. 209.280 138.180 137.477 116.184 113,828 145,110
TOTAL i 7,702.280.00 $ 1,505,000.00 E 1510.000.00 $ 1,?a45,000.00 E 1,245,000.00 $ 1,580.000.00
Pavemerrt Inspection B'rMnual Surface Pavemerrt Ins on of all the Tawn Roads. This allows us W montior and evaluate road conditions.
Date CollecUoMntem Coliect and update GPS data Invento Draian e, Street Li Ms, Si ns, etc... I
SM ' Stri ail of the Town roads
Credc Se8/ Seal cracks within all of the town roads. Townwide every 5 years. S t seali r. _
A hlt Patchl Full de th and skin asphaft atches as needed throu hout the town.
Conqete Re !r Concrete re ir thorughout tl~e town.
Guarrlrail Re Ir Guardrail repair throhout ft town.
SuAace Seai Sluny and Chi seals on town roads as rt of the tovms avement mairrtenance program.
ram
A s!t MAl 6 Oveda tt mill and oveAa on town roads as part af Ure Town's vemern mairuenance prog
Drafna 1 vennnt Drai e Im rovemerrt ro ects thro hout the town.
Stam Water Man menf Mafntenance of Stortn Sewer S m, contract cleanin , water uali im rovement programs.
Brid 1 vemer?t Minor Brid e im rovemerris as identi8ed in the biannual brid e ins on reports.
Contin nc Unforseen Ca itat Street Maintanerxe issues that come thro hout the yew
C-8
I
; Project to-date
Capltal Budget - Project Detail_ Ezpenditures , 2008 Amended ; 2009 I~ 2010 2011 2012 ~ 2013
- ~ - ' '
~ ~ - -----546,00-0 ;
Project Name: Fire TruCks $ 1,799,676 $ 520,000 $
Pro'ectCode: iCEP001
Pro'ect Mana er.
1 - -
i
5-Yr Bud et as of 2008: ' 620,000 i - 546.000 1 -
Cost Ad'ustments increase / decrease : I 520.000 , - 520.000 i - - -
I I ~ I
Descri ion of proeet: Purchase of new fire trudcs; Refurbish current Itrucks
New frre truck for West Vail is currently in the_2008_budet ; however, due to tim'in~_ ! I ;
of wnstruction of new fire station, the expendiUue was moved to 2010~en-ding overall
decisions on the West Vail F.S. project____
~ '
Refurbish Dash Pum r Truck i 561,215 ~ I !
New Fire Truck - Main Vail 268,9791 New Fire Trudc - West Vail 520.000 ' I
Re lace 15- old pumper truck 546,000
Pum r Truck -1998 288,819
Aerial Platform Trudc - 2001 644.845 I
Misc re airs - over time 35,818
C-9
i Project tadete
Ca itei Bud et - Pro aCt Deteil IExPendihires ~ 2008 Amended 2009 2010 2011 2012 2013
i ~ - - ~
Project Mame: Audio Visual I$ 84,195 i$ 31,000 61,150 8,000 I $ - I $ - $437,500
Project Code: CEP022 i I i I
Project Man er. Ron &aden. IT Director
5-Yr Bud et as of 2008: i ~ 20,000 ' 8,000 I - I - 437,500
CostAd'ustmeMSincrease/ decrease: 41,150 ! - i - - I -
- ~ ~
Deserl Uon ot project:
!
1--T
This ro'ect accourrt maintains and upgrades all of the audio and
visual s ems for the Town of Vail. This inGudes the Bosch camera I ~ I I
securfty em, Mobile Vision in-car video s ems, variable messages ~ i -
si ns and conVoilers, Tovm Coundl chambers reoordin ems. ! T
~ i
~
Stream video of ineetin s to the ublic
Camera system for Counctl chambers ~
For all ro'ects
Communi Info Stream video of ineetin s to the ublic Granicus 17,500
Commun' Info Camera system for Council chambers oastrnaster 31,650
Maintenance for all ro'ects 12,000
CEP022 Jail Video 23,000
CEP023 Police Car Vdeo ! Tovm-wide secu ' _ 8.000 8,000 437.500
" Will have additional roitover of 30K from CSC010
G10
ProJeet to-date
Capitel Bud t- Project Detall ExpendiWm I 2008 Amendad ~ 2009 • ' 2010 1 T01 t 2012 I 2013
i I
Project Name: ! Document Imaging ( $ 444,391 350,000 ! S - $110,000 S 110,000 ~ $ 30,000 $ 30,000
Project COde: CEP011 I ! I I
Project Manager.; Ron Braden, IT Director I I ~
, i-
5-Yr Bud t as of 2008: ! 92,000 92,000 92,0001 92,000 92,000
Cost Ad'ustments increase / decrease : 92,000 18,000 ; 18,000 i 62,000 62,000
Descrl on ot
projeft
This on-going ram is part of the Town's initiative to sVeam line our workflow processes
and have a rmanent archivat salution in lace for all of our digital dxuments.
In 2007, we brou ht a Records Mana and the management system (LaserFiche on-line. '
All de rUttents cumently have access to this s em. We are implementing WebAxess and qqenda Mana er
this fall as R of our program to o papedess and have on-line accessibil' of selected Town of Vail dxumeMs.
We also scanned approx 20 boxes fram our historical vaults.... we sGll have 70 to rocess lus the Comm Dev vault.
2008 Expected Expenses:
I
ConVact Labor $ 78,682.00
SoRware $ 44,681.001
Flardware I $ 46.020.00
Historical scannin $ 14 814.00
I $ 182,157.00
' Will have rollover of 185K to 2009
G11
/ . • . ,
Projectto4ate ~ 2008 ~ I
Caplt8l Bud 6t - Pro8Ct D@t8il _ I Expenditures ~ Amended I 2009. 2010 I 2011 2012 2013 . .
- - _ . -
i ~
Project Name:. 'Software Licensin i •Mnual Mtce 8,500 68,200 I $ 28,000 .$.-151000.I $ 15,000 $ 65,000
Fro'eot.Codei CEP031
Pro ect Mana ei: Ron Braden, IT Oirector ! I I i
5-Yr Bud et as of 2008: . I 73,000 I - ~ -
, Cost Ad'ustmeMs increase / decrease : (4.800)1 28,000 I 15,000 i 15,000 , 65,000
- ~ L i
Desori p on of p. _ _ _ : Arinual saftuvaFe I16en'sin fees foF TOVems, such as
Microsoft Windows o Fatin em server and desldop); MS Office Suite_
MS Word, Excel, Access,.PoweFPoint ; and Novell N etware. i^ I i f.
In 2008,-we did an u e of our Netware opemUng ems. will last 3 years)
In 2009; wiB will update our desktop MS Suite arid possibl the deskto o raGn s em. will iast 45 ears ' i I-
In 2010, vire lan to u- ate our MS server o -ratin s stems will last 3 ears'
i
•_Indudes ESRI u ate of $ 6,200 Comm Dev ArcGIS
.
G72'
I ' ,
fOJBGt to-date 2008 ~ 1 I I ~
Capital Budget - Project Detail_ Expenditures I Amended ~ Z009 • 2010 2011 2012 2013
~ - -
~
- - - ! - - -
Project Name: I Hardware Purchases ;•a?nuat Mtce 43,000 $ 84,380 j$ 45,000 $ 65,000 48,000 ~ a 48,000
- - - - - - - • - - ~ - - - - - - - -
Prnject Cflde: CEP005 ~ ' ' - --rt- - -
- - - - I
Pro'ect Man :;Ron Braden. IT
-
5-Yr Bud et as of 2008: i-- 52,000 i 78.000 50,000 50,000 ~ 50,000
Cost Ad'ustmerrts increase / decrease):- 32.380 33,000 15.000 i 2,000 . 2,000
Deserl on of project:
~ i
Annual ca ital re lacement account for com uter ui ment I ,
based on 3-5 yew rotational cycles. This includes ali servers
deskto PCs, o s, and rinters. For exam le, deskto PC's
I
are re laced out every 3-5 ars de ndin on the need. Laptops
are re Iaced out every 2-3 years, PriMers are repiaced out ~ ~--t- ~
every 4-5 years, and servers are replaced out every 3-4
Also included are LCD monitors, which we typicalty get 3-5 years out of. I
In 2008, we wili have replaced 32 desktops, 19 monitors, 3 servers, I i
5 rinters and 21a to .
i ~
I
• Indudes placeholder of $ 38,580 for
Paperless cketo tion.
G13
; Project to-date
Capital Budget - ProjeCt Detail ' Expenditures ; 2008 Amended 2009. 2010 2011 2012 2018
~ ,
Projed Name: Data Center - , E 35,500 12,000 1$ 15,000 i$ 17,000 I$ 19,000 $ 21,000
Pro ect Code: CEP033
Pro'ed Mana er. Ron Braden, IT Director i i
5-Yr Bud et as of 2008: i ' - ~ - ~ - -
Cost Ad'usbne?tts increase / decrease : I ~ ! 12,000 ' 15,000 17,000 19,000 21,000
Descri tion of prqioft
This ro ed accourrt maintains the three data centers ' I com uter rooms for the Town of Vail, indudi all !---T '
mairrtenance, secu fire s ression, and ower s tems. I ' I
I
I ~ I
' Will have additional rollover of $ 35,500 Fire Su ression ro'ect
C-14
Capit1l Budget - ProJ6Ct Deteil ~ Expenditures ~ Amended 2009 i 2010 i 2011 ~ 2012 2013
- - i Project Name: ~ Webslte 8 E-commerce ~•Annual Mtce 32,000 28,500 25,000 i$ 27,000 29.000 i $ 31,000
Pro'ect Code: I CEP018 ~ I -T-- .
Pro'ect Ma er.!Ron Braden, IT Director i ~
SYr Bud et as of 2008: i i 12,000 i 20,000 12,000 ' 12,000 20,000
Cost Ad ustments increase / decrease_--~--- i 18,500 i 5,000 i 15,000 ~ 17,000 ~ 11,000
Descri on of project:
j---- i-- ' -
SuPPorts the Town of Vaii web sites, including server~---- ~-------1--------~i --I -
hardware, soTtware, web design, web cameras,
e-commerce, and the FTP server. ; i i
In 2008 we installed cameras, a new FTP server, and a new weather station ! I
In 2009 we are going to do a refresh of the web site. ' -
In 2010 we wlll be replacing the server u' ment.
G15
I
i Project to-datel I
Capital Budget - Project Detail , Expenditures ~ 2008 Amended 2009 2010 ' 2011 2012 2013
- , ------~-------r------I ----I - -----i - ,
Project Name: LArcGIS j $ - - ~ $ - --1$ 52,000 I $
Pro'ect Code: ' CEP035
Pro'ect Mana er. Sean Koeni
5-Yr Bud et as of 2008: I - I - I - I - -
Cost Ad'ustrnents increase / decrease : ! 52,000 I
I '
I I
Description of ro ect: ~
~
ESRI and/or seconda roviderforArcGIS Server a plication im lementation and develo ment; 1 ArcGIS Server license: $20K.
Lasefiche and/or seconda provider for GeoDoc develo ment $12K
Server to host ArcGiS Server A lication $20K. -4
G16
~ ProJect to4ate 2008 '
Capital Budget - Pro eet Detail Expendituras Amended ' 2009 ~ 20I0 2011 ! 2012 2013
~ i
Project Name: ' Fiber Optics $ 137,077 30,000 i$_15,000 ; $ 21,000 I S 17,000 $ 23,000 i$ 18,000
Pro'ect Code: COT004 ~ - - ~ I
i
Pro'ect Mana er. Ron Braden, IT Director
5-Yr Bu t as of 2008: 15,000 15,000
Cost "ustrnents increase / decrease : 15.080 I 21,000 ; 2.000 i _ 8,000 18,000
' I Descri on of ect: i, -i--- -
This axount mairdains the fiber ems and equipmeM
for the Town of Vail. We currerrtl have fiber from iha
Municipal buildm to the Libra , Fre Station 2, Trans rtation
Center, and Public Works. ; - .j
Also included is the copper cable (CatSe) infrastructure
within our buad'in . ,
Outer years to replace wirin in buiidin s wirin has been there for a rox. 10 ars
G17
iI Budget - Project Detail Expenditures ~ Amended I 2009 i 2010 I 2011 I 2012 ~ 2013
- - , -
vame Networking Upgrades ~•Annual Mtce 43,478 1$_ 18,300 I $ 72,0001 $ 21,000 i $ 35,000 $ 60,000
:ode: ! CEP010 , i - - ~ ~ -
Nanager. !Ron Braden. IT Director - I------- ~
, - I i .
iget as of 2008: 25,000 - ' - ; - I 50,000
justmerrts incxease /(decxease): ' J I (6,700) 72,000 ; 21,000 ! 35,000 ~ 10,000
tion of project:
~
:apital replaoement acoount for networking equipmeM
n 3-5 year rotadonal cydes. This indudes all I ; i i ~
routers, firewail, monitoring, and security appGances. I ; ; I t
and 2008, all of our Cisco switchin ear was ~eplaced to su rt Gi E and PoE. ~
we will be u atin some of our core routers.
we will need to u ate our firewall and se ' a liances.
C-18
, ProJeat to-date , ,
Capital Bud et - Proect Detail ~ expenaimres , 200e amendea ! 2009 ! 2010 2011 ~ 2012 2013
i , ;
Project Mame: Computer A(ded Dis atch ;•Annual Mtee ~ $ 57,640 51,650 55,000.1 $ 57,000 ; E 59,000 61,000
Pro'ect Code: CEP019
Pro'ect Mana er:' Ron Braden, IT Director
5-Yr Bud et as of 2008: I 50,000 I 100,000 50,000 50,000 i 100,000
Cost Ad'ustments increase / decrease : - ; 1,650 i 45.000 ' 7,000 9,000 39,000)
- ~ ~ ' I ~
Deseri on of r ect: ~ _ , ; i
This ro'ect account supports Vail's rGon of the 911 center, ' - - - ---1--------~-- -f - , ~
Vaii Police Department and Vail Rre De ents.
It inGudes the rota6onal bud et for mobile la
,
wireiess s ems inctudin ceuuiar , securiui merrt, ? L + ~ '
a lication access s ms, neriwrk s ems.
EOC and hone systems.
i
G19
i; daW
Ca ifel Bud et - Pro eGt Detell Ezpenditures ~ 2008 Amended I 2009 1 2010 ~2011 j 2012 2013 .
Projecf Name: ; Per'mits Plus 21,838 I.$ 25.000 200,000 j$ - I S - S
Pro ect Gode:
, • Pro'ect Man er. _
. 5-Yr_ Bud et as of 2008: I_. I I 25,000 ~ 200,000
Cost Ad"ustmerrts. inerease ! decrease :
- _-T-"- , ---1-- i i
_ ' . '
_ ~ ' - ---1_ - ~ ~ 1
- , - - i - ~ ~
Oescrl on.of r ed: I - i - ~ i
Comm Dev uses Permits Plus sofiMare to rocess conUuction rmits: The soRware company will no lon er
be su Rin the version owned the tovm. TOV will have to eifher u rade to a new version or ;
find anothec soflware roduct. : Staff is cwrentl researChin all o tions and the ricin listed above "
is a conservative estimate as to the future cost of 7e lacin ttie "stem.
G20 .
' Project to-Aate
Capital Budget - Pro ect Detail. iExpendia,res I 2008 nmended 2009 2010 I 2011 ~ 20~2 2013
Proi ectNaine: ~VehicleExpansion !"S 590,197 '-5--61,411 ~ 18,OOQ-~ $ - - I $ ' S --~5 .
Pro'ect Code:. CEP030 Pro ect Mana er: Todd SchoA f i
I I I
5-Yr Bud et as of 2008:.
Cost Ad'ustmerrts increase / decrease : ~ 18.000 - ~ - i - I -
Detcdptlon of r ect: _ Additional Vehicles for the to4un services not replacements to current vehicles •
This "ro'ect i§ funded based on individLial uests, usiial - due to increased service IevelsJdemands I
- - ~ ~ ~ -
~ - i - ~ -
- Volvo lice cars = ui rnent, etc 60,000 ~ i I
_ roll-forward
: ~ i
I
---a--
Used Forklift for Public Works"' 18.000 i ' .
"The.forklift would be used to assist in mo4in 4ehicles into the reir sho ; it would also faalitate the set u and tear down of the skate . Currentlwe s nd $5 200 to rent a foriclift each ear for the skate ark set u/ tear down.
' , . .
. G21
- - - . , Project to-clate I ~ -
C8 It81' BUd 8t - Pr0 6Ct D6t8il . l Expenditu?es 2008 Amendad i 2009 2010 I 2011 I. 2012 2013
_ . _ _ _ ' - - - i -
_ ~ -
2,216,000 I $ 1,135,000 ; E 225.000 _L E 5,575,000 ! S 7,300,000
Project Name: ; Neighbofiood Road Reconstr. $ - I 5 150,000 ~ ~ ~
ProectCode:,_ CSR007.-
Pro'ect Mana er. Tom Kassmel '
S-Yr Bud et as of 2008: I 2,065,000 _ 6,240.000.1 6,940.000 '
Cost Ad ustmerns increase / decrease : I 151.000 ' 5,105,000 6,7151000 i 5,575,000 . 7,300,000 ,
_ _ _ _ i
Descri on of pmject:
" i ~
_ - , ~ -L--
Vail Vall Drive Reoonstructlon J
Desi -n . _ . " - I 150,000i - • ; i
---,-----------~---------r------, ~
Construction 2,166,000
- - - -
- - ~ i i
M(il Creek Circie Reeonstructlon I i_--- I~
Desi. h__ . _ _ ~ - 50,000
ConsVucGOn - - - - _ I 1.135.000 '
--1-----=
East Vail Road Reconstruetfon Phase I. ~ Columbine, S Fuce W/Drive, Streamside EastlWest, Nu et -
Glen L n;.Willow Ct
Desi n 225.000
Construction : - 5,225,000.
F.ast Vail Road Recoratructfon Phase II Meadow Drivellane, Juni r, Main Gore Drive/Cirole,. Ute Ln,
Bleck Bear, Blaek Gore, Snowshoe, Grouse ln. .
Desi n 350,000
ConstrucUon ' 7,300:000
' . G22
j Projaet to-date 2008
C8 it81 Bud = Pro6Ct D6tei1 I_ExPBnditures Amended ! 2009 I 2010_ I 2011 I 2012 ~ 2013 _
. - i - - . I Project Name: NeighDorhood Bridge Reconstr. $ _ 75,000 ,I E_ _ 75,000 i $ 1,200,000 I S. 100,000 i$ 1,650,000 S'
Pro'ect Code• _ CSROOB ' -
Pro eG Mana er: ' Tom Kassmel
SYr Bud et as of 2008: I ! i 1.675,000 ~ 1 750,000 !
• Cost Ad usUnents increase / deorease 1.600.000 ' 550.000 i 100.000 I 1,650.000 -
_ . .y_ . ~ ~ .
D ' on of eet:
_
Mattierhom BHd e Reconstructl on
~
Desi n 75,0001
Construction •oHset b$800K in rerrt revenue ' 1.200.000
- - ---E---- ~
- - - I . . _ I --L---- ~ ; i
- i i 1 i
N et Lane Brid e Reeo~on I ^rt
Desi n - ---r--- ~ 100.000 I ConstrucUon . 7 ,650 000
G23
Pro)eet to-data .
Ce Itel Bud et - ProeCt Detail I Expenditures I 2008 Amended ~ 2009. I -2010 I 2011 I 2012 2013
Projecf Name: Fire Breathin Apparatus $ 80,201 j $ $ 180,000 ' $
Pro'ect Code:
Pro'ect.Man -er Mark:Miller ! i i I
i ~
5-Yr Bud et as of 2008:
Cost Ad'ustments increase / deerease : ~ 180,000 I - - - i -
- i ~ ,
Desal tion ot r
To rePW66-all of'oui current breathin a tus with artother typetbrand.
The currerrt ui ment is an -Wefe from 3 to 15 yipars old and consistentlmalfunctions.
These units are critical to life safe of our firefightdrs. _ 180,000 i I
This tiud et would replace 30 units $8,000 - unit , and need to be .
*laoed all at once to avoid havin tuw differerrt styles of ui ment '
on the fi round. duri" an inadent which can cause confusion
G24
Project to-date ~ i
Capltal Bud et - Project Detail j. Expenditures ; 2008 Amended f•. 2009.. , 2010 ~ 2011 ~ 2012 2018
Projea Nam Radio Replacement $.1,606,510 i $ 545,500 ; $ 227000 ' $
- I S - S 48,000 j. $ -
Pro'ect Code:. _ , CEP006 ;
Pro'ect Mana r.
- i ~
5-Yr Bud et as of 2008: I 227,000 - - 48,000 -
Cost Ad'usimerrts increase / decrease :
- - - , ' i j -
Descri 'on of project: Replaoement of 800 MHz radios for police, fire, public works I I
. I - - _ I i ~ - ; -
I
I. i 545,500 227,000 ' I 48,000 I
. ' . .
` ' G25
Project to-date ; I Capital Budget~- Project Detail Expendltures i 2008 Amended ~ 2009 2010 2017 ~ 2012 I 2013
'
Project Name: i Replace Buses 8,221,150 3,840,297 Y$ 143,400 i $ 2,199,600 1,203,400
Pro'ect Code: ~ ' I
Project Mana er.,
' -1-------~------- ~
5-Yr Bud et as of 2008: i I 143,400 2,199,600 ; 1,203,400
~ Cast Ad'ustments increase /
Descri on of ro eet: - i i
-t
~
2"Cut-Awa " 1 rson buses 143.400
6 regtdar buses (per re lacement schedule 2.199,600 - - -
2 H rid buses re lacin ular buses ' , 1,203,400
C-26
~ Projeet to-date
Ca ital Budg@t _ ProjeCt Detail Expenditur~ 2008 Amended ! 2009 2010 I 2011 2012 , 2013
-
Projea Name: IVariable Message Signs g75,579 36,416 $ 160,000 65,000 130,000 135.000 I S -
Pro'ectCode• i
Pro'ect Mana er:l Greg Hall
- i ;
SYr Bud ef as of 2008:
Cost Ad'ustments iricrease / decrease : 160,000 85,000 130,000 135.000 ' - .
Descri on of r eet: II I I I
" '
Desi & O reUons ConsultaM i I 20,000 I
- - - - E - ~
i I
Mobile VMS Re IaeefinM ' 35.000 Re ce existin mobile VMS si s
I 1
Frorfta e Road VM3- _ 135,000 65.000
lnstall permanent at. - . - ~
Maln Vall Rdabt, Four Seasons, So/aris 2010
Install additlonal Perinanent VMS sl ns as needed
Lionshead V ' 65,000
Eveivail 65.000 . ,
East Veil / 1-70=CDOT Coo • 135,000
We"st.VaiU1=70-CDOT Coo . I
Other ~
Radio Messa i 530AM/FM Braodcasts 5.000
TOTALS 160,000 . 65,000 130 000 135 000
C-27 - -
Capital Budget ProjeCt.Detail I EProea x~pendi~ I 2008 Amended ! 2009 I 2010 , 1 2011 ! 2012 2013
- ' ; ; j
-----r-------t--=--,-
ProjectName: .1I-70 Noise $ 274,955 $ 1,079,282~$_ 250,000 250,000 250,000 $ 250,000. j_ $ 250,000
Project code: !coT011 ~ - ; - Pro ect Mana er:
5-Yi BU et as of 2008: I 250,000 I 250,000 1 250,000 ; 250,000 250,000
Cost Ad'ustments increase ! decrease
Descrl on of. Ordlect
Accumulate funds in this line item until enou h to fund a io'ect aimed i f
at reducln the, noise for residerrts I '
1,079,282 250 000 250 000 250,000 250 000 250 000
, . "
~
G28 .
ro ect t ate
Capital Budget^Pro~ect Qetail Expenditures I 2008 Amended 2009 I 2010 ~ 2011 ~ 2012 2013
~ - - - ---1
Project Name: ',TOV Strategic Plan ! $ 139,941 $ 25,341 50,000 i $ - i $ - ' $ 40,000
ProjectCode: IC0T015 ; - ; _ - I - --i - -
Project Manager. j
5-Yr Bud et as of 2008: -f - ! 125 000 I 50,000 ! ' I 40,000
Cost Ad ustmeMs increase / decrease : 125,000 , - -
Descri tlon cf roed: ~ I
Generai Stra eGc lannin for the town; Outer ears are a laceholder for i I - 50,000 I - i 40,000
future lannin roects
_ - ~
~
~ Project to-date~-- -Y--
Capital Budget - Project Detail Expenditures 2008 Amended I 2009 2010 I 2011 2012 2013
Project Name: Comprehensive Master Plan $ - ~ $ ; $ 150,000 $ - $ - $ - $ -
Project Code: i
Project Mana er.
5-Yr Bud et as of 2008:
Cost Ad'ustments increase / decrease : I 150,000
Desai on of roect: I I
This ro'ect wouid brin to ether all of the se rate master lans for the tovm
a roximate 12-14 lans and take a lobal look
~ 150.000
G29
I Project to-date ~ i
zo12 ~ 20~3
Capital Bud et, Pro ect Datail Expendtwres ~ 2008 Amended 2009 20io j 2011
Pro ect Name: i Green Buildin' Codes / Zonin 75,000 S
Pro ect Code: COT019.
Pro'eet'Mana-erl
5-Yr Bud et as of 2008: L
Cost Ad'ustrrients inorease / decrease): II 75,000 i ~ I
~ i ~ - - ~ - i DeSerf dOD Of r- - _ i _ I -
Creatio-n of Green Buildin Codes and Zonin d Regulations U dates
_ - - ~ -
_
757000
.
i
G30
ProJect to-date
Cepitdl BUdQ@t - Proect Detail ~ Expenditures ~ 2008 Amended_i _ 2009 2010 ~ 2011 ' 2012 ~ 2013
-1------t---- ~
_Projecc Name: Housin Strate ic Plan $ 25,000 ! E 10,000
Pro'ect Code: CHP015 • ~ -
Pro'ect Mana er. Nina Timm
5-Yr Bud et as of 2008:
Cost Ad'ustments increase ! decrease 10,000 Deseri on of o ect: ~ I---1 ' I
er council retreat directive 1/22/08, ublished in TOV State of Vail reort 3108 in 2008 and Housing ftra ic Plan ~
1 j I
2009 im lemerrt a data base for non-deed restricted em lo e occu ied housin units
C-31
i Project to-date
Capital Bud et - PfOjeCt DAtail Expenditures 12008 Amendad I 2008 2010 I 2011 2012 i 2013
I
Project Name: Fire Infrastructure ~ E 119,788 1 $ 329,229 2,760,000 2,760,000 I$ 2,000,000 2,000,000 -
Pro'ect Code: C81010 I !
Pro'ect M er: Mark Milter
5-Yr Bud et as of 2008: 2,400,000 ' 975,000 1 775,000 1
Cost Ad'ustments increase / decrease : I 380,000 ' 1,785,000 ' 2,000,0001 1,225,000 -
DescHpUon of ro eet: Ma'or repair, redevelopment or development_of TOV Fire Stations
i ~
i
~
West Vail Fre Station - desi 8 lann' 329,229, ~ - - -
West Vail Fre Station - consWction 2,760,000 ! 2,760,000 I
Main Vail Fire Station - reir, reconstruction 2,000,000
East Vail Fire Statlon - r 'r• reconstruction 2,000 000
G32
Town of Vail Blue = New requests ("Nol Approved)
r Capital Asset Management -15 Year Projeclion i i Green = price increasesladjustments
Projecl lo date Yellow = timing change
~ 10-Yr History Previoas Incl.
Amended 5-Yr Plan Requesls
2007 Actual as ot12191107 2008 2009 2009 4010 2011 2012 2017 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Real Estate Transfer Tax Funding
4-0% RealEslateTransferTax 6,536,118 7,230,000 6,911,000 6,911,000 5,836,000 4,676,000 3,791,000 3,628,000 3,734,780 3,846,823 3,962,228 4,081,095 4,203,528 4,329,634 4,459,523 4,593,308 4,731,106 4,873,041
FederalGranis - 151,658 - - - _ . - - . - . - _ _ . - - - - - -
Inlergovemmental Revenue 24,451 20p00 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20p00
Projed Reimbursement 246.073 6,000 - - _ _
GolfCourse Lease Revenue 116,472 126,708 130,509 120,000 124,800 129,792 134,964 140,383 145,296 150,382 155,645 161,093 166,731 172,567 178,606 184,658 191,328 198,024
URD repayment ot promissory nole - 352,325 352,325 352,325 352,325 352,325 - - - - i - - -
RecreaiionAmenity Fees 1,164,574 125,000 25,000 25000 25,000 25,800 26,600 27,400 28,200 29,000 29,900 30,600 31,700 32,70033,700 34,700 34,70034,700
Inlerest lncome & Olher 734,928 308,330 162,500 162,500 30,734 - 7,707 17,891 10,884 19,106 23,697 12,305 1 5,445 7,952 14,969
Real Estate Transfer Tax Fund Total 8,822,616 7,967,898 7,249,009 7,590,825 6,388,859 5,403,917 4,324,909 4,166,108 7,935,983 4,084,097 4,178,658 4,312,094 4,445,656 4,567,205 , 4,697,274 4,892,686 4,986,087 5,140,734
Capital Maintenance Exoendilures
R-1 AnnualParkandLandscapeMaintenance 1,085,479 annual 1,311,066 1,360,453 1,388,018 1,401,267 1,510,185 1,592,553 1,679,000 1,769,994 1,865,673 1,966,427 2,072,447 2,183,922 2,301,243 2,424,698 2,554,577 2,691,168 2,833,800
A1anagementfeetoGeneralFwd(5%) 253,591 annual 361,500 345,550 345,550 291,800 243,800 189,550 181,300 186,739 192,341 198,111 204,055 210,176 216,482 222,976 229,665 236,555 243,652
R-2 Rec PalhCapilalMainl 73,364 1,063,171 384,262 229,473 157,540 190,567 104,745 117,583 107,048 266,022 274,002 282,222 290,689 299,410 308,392 317,644 327,173 327,173 331,000
Tree Mainlenance 48,865 474,065 115,931 60,000 60,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000
R3 Forest Heallh Management 215,917 422,760 531,808 380,000 265,000 265,000 265,000 265,000 265,000 265,000 265,000 265,000 265,000 265,000 265,000 265,000 265,000 265,000 265,000
ReaeationMasterPlanning 24,957 60,771 79,543 - - _ _ _ _ _
VRD Agreemenls - Leyal Counsel 3,215 99,229 _ _
R-4 SlreetFumitureReplacemenl 15,857 annual 24,143 20,000 20000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000
R-5 ADACompliancewlURD 25,999 138,777 100,849 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,0D0 10,000
I(atsos Ranch Bike Path 679p56 703,113 546,887 - - - _ . _ _ _ _ . . _ . _
Cascade 8ike Path 23 544,592 6,977 - - - - - - - -
Widening of W.Haven Dr. Ped Bndge 94620
Timber Ridge-Buffehr Creek Rd separalion 21,300 21,300 653,700
Lionshead lo Meadow Dr. 202,500 202,500 -
R-6 BaIA Mounlain Underpass Maintenance - - . 200,000 _
Slreamwalk ADA & Safety improvements - 225,000 - -
R-7 TrailheadDevelopmenlllmpravements 16,123 195,382 33,250 23,200 23,200 24,000 24,000 50,000 - - -
R-8 ParklPlaygroundCapitalMatntenance 79,771 annual 125,229 110,000 110,000 115,000 90,000 80,000 82,400 84,872 87,418 90,041 92,742 95,524 98,390 101,342 105,000 105,000 95,000
AlpineGartlenSupport 56,275 annual 70,000 72,100 72,100 74,263 76,491 78,186 81,150 83,584 86092 88,674 91,335 94,075 96897 99,804 102,798 105,862 109,058
Black Gore Creek Sand Mitigalion 100p00 annual 184,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100p00 100..000 100,000 100,000 100,000
TuATapdresser 10,555 - - - - -
Greenhouse 278,000
TotalCapitalMeinlenance 2,710,347 3,718,591 5,131,574 2,905,278 2,751,908 2,761,897 2,514,221 2,573,472 2,595,898 2,856,211 2,970,526 3,090,476 3,221,267 1,953,107 3,491,494 3,836,4649,789,213 3,935,778 4,082,510
Capilal Replacement Expendilures - - - _ _ _
Village Slreelscape Design 8 Implement - 6,775,213
Meadow Dnve 720p00 1,770,000 1,250,000 . ~ . . . ~ ' ~ . . . _ , _ _ _ .
R-9 Boolh Creek Playground - - 400,250 - -
R-9 Boolh Creek Park Redevelopment 1,390,000 -
Total Replacement Expenditures 720,000 8,545,117 1,250,000 - - 1,790,250
Olher Improvements
R-10 Frontage Road Bike LaneslTrails 1,027,264 1,275,000 675,000 1,050,000 1,150,000 - - - - - - - - -
R-11 Vail Valley Drive Bike Palh - - 1,333,000 - - - - - - - -
R-12 Ford Park Masler Plan - Improvemenis 18,660 18,660 1,581,340 1,575,000 2,050,000 2,150,000 - - - - - - -
Main Vail roundaboui pavement apron 130,000 - - - - - - -
SeibedCircle 775,665 1,370,771 323,230
I«igation Conlrol 1 Raw Water projeG 461 62,261 9,927 - - _ - - - - - 'I _ - _
KayakTake-out - - 10,000
Siream Tract Encroachment Survey - 37,715 64,881
Big Horn Park Impmvements 227.512 - - - ~ _ ' i _ - -
Red Sandstone Park - Per Sa(efy plan 7,206 - 465,037 - , - I - - - - - - ' _ _ _ _
Ford Park Safety Improvemenis - 304,000 - - - - -
Stephens Park Safety hnprovements 545,000 - - - -
, Buffehr Creek Park Safety Improvements 600,000 - - -
Elle(son Park Safey Impmvemenls - - . 600,000 - - -
Lionshead park - 1,067,000 - - - - - - - - - -
Ford Park Amphithealer Remodel 250,000 527,500
Donouan Park(xenc garden'07, Safety impr.2D1`. 33,641 6,062,326 45,043 304,000 - - - - - - - -
WhileWaterPark 327,675 734,584 48,325
Skale Park 170,290 170,666 65,000
6
, TownofVail Legend: Blue=Newrequests(•NatApproved)
Capital Asset Management -15 Year Projeclion Green = price increasesladjustments
Yellow=timingchange
Projecttoda[e
' I 10-Yr History Previous Incl.
Amended 5-Yr Plan Requests
2007 Actual as oi12131107 2008 2009 2009 2010 2011 1012 2013 2014 2015 2016 2017 2018 2019 2020 2021 , 2022 2023
R-13 Ford Park Soccer Field Parking Lot 375,000
- - - -
Bear Pmof Containers 196,922 231,022 2,578 - - - - -
R-14ArlinPublicPlaces-programslart 168,108 463,529 291,998 75,000 75,000 80,000 80,000 80,000 60,000 80,000 85,000 85,000 85,000 85,000 85,000 90,000 90,000 90,000 95,000
R-14 PublicArt - operatingeHpenses 77,111 annual 69,392 70,040 70,040 72,141 74,305 76,535 78,831 61,196 83,631 86,140 88,725 91,386 94,128 96,952 99,860 102,856 105942
Landscape Medians - - 570,000 - - - - - - - - - - - - - - - -
R-15 PublicRestrooms 93,745 121,343 78,659 670,000 670,000 - - - - - - - - - - - - - -
. - , . . . . . . . . . . . . . . . .
R-16 Enuironmental Suslainability 192,969 192,989 307,011 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000
Open Space Land Acquisition 815,115 551,019 - - - - - - - - ' - - - - - -
_ I 2,540,185 11,835,745 6,625,440 3,915,040 9,953,040 3,602,141 2,554,705 406,535 408,831 411,196 1,026,631 421,140 421,725 971,386 1,029,128 1,036,952 479,860 442,856 I 450,942
VRD-Managed Facility Prajecls
RecrealionEnhancementAccounl - - 120,000 124,800 129,792 134,984 140,363 145,296 150,382 155,645 161,093 166,731 172,567 178,606 184,856 191,328 188,024
Gol( L'ourse Imgalion- VRD's podion - - 1,fi07,522 -
R-17 Gol( Course Irrigalion - 1,607,522
R 17 Gol( Course Clubhouse, Starter Shack, Mlc Bldg - - 602,175 104,682 8,318 2,912 16,390 81,252 6,029 36,721 5,763 206,261 15,991 13,639 20,255 20,336 13,482
R-17 Gal( Course - olherimprovements - 624,500 420,000 26,321 83,542 14,235 7,895 3,422 41,276 16,653 207,826 - 5,412 28,136 17,559 3,745
R-18 Dobsonlce Arena - 98,907 900,000 1,085,956 38,948 7,186 60.,478 3,480 14,475 105,721 13,168 252,718 4,234 108,068 9,158 4,763 96,534 69769
R-18FordParklTennisCenlerlmprovemenls 39,200. 78,800 120,000 115,986 586,019 9,505 10,140 2,76812,270, 69,006 9,785 2,220 - 24,0.35 6,529 19,590 - 16,155
R-18 AthleticFields ' - - - 126500 20,280 3,094 - 15,604 2,848 - 3,764 18,254 - - - 25,934 - - 224,196
R-18 Youth Services . . - 164,983 - - - - - - - - - - - - - -
R-18 Gymnastics Center 29,611 30,621 25,000 1,978 - 37,006 - 17,691 - -
R-18 NaWre Cenler - - - - 7,311 10,646 8,896 63,330 - - 10,823 - - -
Total VRD-Managed Facility Projects 39,200 207,318 1,146,500 5,979,546 1,309,854 181,102 124,283 182,109 261,188 347,220 338,177 475,453 585,052 721,060 269,791 257,603 325,756 525,771
TotalCapitalExpense - RETTFuad 6,009,732 13,414,132 1,364,816 12,664,494 7,673,892 7,039,878 7,304,289 3,186,831 3,528,595 4,344,977 3,849,793 4,120,444 4,909,545 4,841,592 4,943,207 4,486,617 4,704,391 5,058,823
Revenue Over(Under) Eapendilures: 2,812,884 5,446,216 115,807 5,099,669 1,285,073 1,695,961 1,020,619 979,271 407,888 280,281 928,864 191,649 463,689 274,386 245,932 346,189 280,696 81,911
Transferfwm GeneralFund. - Beginning Fund Balance: 8,956,369 11,769,273 6,323,037 6,323,037 1,229,369 (55.664) (1,691,626) (671,007) 308,270 715,658 435,378 764,242 955,891 492,202 217,816 (28,116) 318,073 598,769
Ending Fund Balance: 11,769,273 6,323,037 6,207 270 1,229,369 55,664 (1,691,626) 671,007 308,270 115,656 435,376 764,242 955,891 492,202 217,816 28,116 318,077 598,769 680,680
7
Projed to-date ;
Capital Bud et - Project Detaii ' Expenditures j 2008 Amended ! 2009 2010 2011 2012 2013
Project Name: 'Annual Park Mtc •Annual Mtce 1,311,066 I $ 1,386,018 I$ 1,401,267 i$ 1,510,185 1,592,553 $ 1,679,000
Pro'ect Code: i ! -j--
i
Pro'ect Ma r. Lois Hart
~ -----I ~ , ~
5-Yr Bud et as of 2008: ! i 1.380,453 1,401, 267 1,510.185 i 1,592,553 1 878.000
Cost Ad ustments mcrease / decrease : i 25,585 - - - -
j
pesc~ Oct; 1,401.267 1,510,185 1,592,553 1.679,000
i
Staffin 636.806 680,726 ' - -
18 seasonal land rs and 7 fulhtime uivalents
includes irriation; landsca architecWre; seasonal full-time
landscape su isors I
genefits 169,991 155,371
Contract Labor 145,513 150,513
tree s ra n, rk restroom deanin , skate setu , I
weed mana emeM, pest conWl
Water & Seuwer 100,000 100,000
Other Utilities 35,155 38,088
Ttesh Removel 14,000 14,000
Re ' 8 Mtce buildi s, irri ation, fourrtains, etc 41,210 43,510
Janitorial S lies 11,788 12,140
Chemical Su lies 17,000 15,000
Flowers & Lan in Su lies 82,400 68,400
Other O ratin Ges 31,008 32,139
Hea E ui ment Cha es irrtemal charge for use of Vucks 73,153 78153
R-1
ProJeetto-date 2008 !
Capltal Budget - Project Detail Expenditures Amended j 2009 2010 2011 2012 2013
Project Name: , Rec Path Capital Mtce $ 1,063,171 ~ $384,262 $ 157,540 ' $ 190,567 $ 104,745 $ 117,583 $ 107,048
P?o ea coae: Rnnr001
Pro'ect Mana er. Gregg Barrie ~
5-Yr Bud et as of 2008: i 229,473 236,357 243,448 250,751 258,274
CostAd'ustmerits increase/ decrease: 71,933 45,790 138,703 133,168 151,226
I
DescN tlon of pr ct• ;
Com lete south entrance to Ford Park $ 49,500 I I ~
Pedestrian Bddge Ins ction Re oR (parbally d i $ 4,200 i , I $ 12.000
Pedestrian Brid Recommendatioru contract $ 25,000 $ 2,500 $ 2,625 $ 2,756 $ 2,894 $ 35,000
Pedestraln Brid e Recommendations TO $ 200
Multl le Fence Re ir Pro eds $ 22,000
Streamwalk Im rovements desi n work $ 25,000
Streamwalk Im rovements constrvdion $ 60,000
Doa?d Junctfon e ineerin $ 7,500
Dowd JuncUon/Hwy 6 brid reairs, $ 40,000
Pavement re ' Liorishead to Libra $ 5,000
Ford Park concrete widenln $ 3.000
RecreaUon Path dfrectional si na e reir $ 55,000
Direcdonal si na e installetion $ 20,000
Path Re ir between Ped Ove ss -RS Road $ 75,000
Ste hens Park th reairs $ 10,000
Delineators alon DowdPath $ 1,000
Glen L n Brid e dedc relacement $ 125,000
Sewer Plant brid abutment reirs $ 35,000
DeerScreenre airs $ 1,120 $ 1,500 $ 1,500 $ 2,500 $ 1,500
Re lace Deer Screen $ 35,000
Path Li htin electric bill $ 4,800 $ 5,040 $ 5,292 $ 5,55711 $ 5.834 $ 6,126
Seedin $ 20,000 $ 5,000 $ 5,250 $ 5,513 $ 5,788 $ 6,078
V etatlon Control alon shoulders $ 5,000 $ 3,000 $ 3,150 $ 3,308 $ 3,473 $ 3,647
Stri in $ 500 $ 500 $ 500 $ 500
Draina e Re irs General $ 10,000 $ 10,500 $ 11,025 $ 11,576 $ 12,155
As halt Re irs General $ 10,000 $ 10,500 $ 11,025 $ 11,576 $ 12,155
Unforsaen Mairrtenance I $ 25,000 $ 26,250 $ 27,563 $ 28 941 $ 30 388
R-2
~~oN •~W I
Ca itai Budget - Proect Detail ~endnures soos amenaed I 2009 2010 2011 2012 ~ 2013
i
Project Name: ,Forest Health a 422,780 531,808 $ 265,000 265,000 265,000 $ 265,000 285,000
Pro ect Code: RMT012
Proiect Man Mark Miller
I i I
5-Yr Bud et as of 2008: 380,000 380,000 380,000 • 380.000 380,000
Cost Ad"ustments inCrease /(decrease)__ i - 115,000 115.000 115.000 115,000 115,000
Descrl tlan of r ect: 1 - - ~
265,000 265,000 285,000 285,000
Sala & Related 178.500 180,000 ~
8 seasonai crew members and 1 full time seasonal s rvisor
ui meM 2,400 2,400
Unfforms 10,500 7,800
Trainin 25,434 20,000
Println / Publishin brochures, cammun' outreach ~ 27,500 20,000
Professionai Fees
indudes Forest Service conVact & helico r 287,474 35,000
Ordy id for helico ter in 2008; Eagle County covered in '07 and '08
$11 8K has been removed from annual bud et for this item
Can we have add'I savin in 2009 from funds avaitable for roli-0ver?
R-3 -
Projecc to-date ~ zooa
Capital Budget - ProeCt Deteil Expenditures Amended 2009 2010 2011 2012 2013
Projed Name: Street Fumiture (RETT) •Mnual Mtce $ 24,143 $ 20,000 25,000 $ 25,000 $ 25,000 $ 25,000
Pro sa code: 1 RnnToos
Pro'ect Mana er. John Gall os
5-Yr Bud t as of 2008: i 20,000 25,000 25,000 25,000 25,000
Cost Ad ustrnents increase / decrease :
Descri lon of ro eet: i -
Re air and re lacement of benches, icnic tables, trast~
and recyde rece taGes. 24,143 20,000 25,000 25,000 ' 25 000 ' 25 000
R-4
I
CBpital Bud et - Pro eCt Deteil Project to-date ! Expenditures 12008 Amended 2ppg 2010 2011 2012 2013
I
Project Name: ADA Compliance (RETT) $ 138,777 100,849 $ 10,000 $ 10,000 S 70,000 $10,000 $ 10,000
Project Code: RRT003
Project Mana er. John Galle os
I
5-Yr Bud et as of 2008:
Cost Ad'ustrnertts increase ! decrease : 10,000 10,000 I 10,000 10.000 I 10,000
I
Description of ro ect: Construction of ADA ram for the Golf Course Clubhouse
I
Modificatlons to Tovm and Rec. Qistrid Buildings to ~
com Americans with Disabilities A138,777 100,849 10,000 10,000 10,000 10,000 10,000
Cume with reserved for Rec. Disk Facitities
Have been postponing untit oH course lease and ca ital lan in lace;
Bud et is not suffiaent to take care of required modificaUons.
R-5
i f eCt t te
Cepitdl BUdg@t _Project DetaU Expend(tures I Amended 2009 2010 I 2011 2012 2013
,
- - L
Pro'ect Name: ' Bald Mountain UnderQass !
_ - ' $ 200,000 -
Pro'ect Ccde: - - - - -~---------I--- ~
~ r-------~---
Pro'ect Mana er. G Bartie ~_--------~-----I ; ~
5-Yr Bud et as of 2008: I
1 _
Cost Ad'ustrnerrts increase / decrease : 200,000 - -
~
Descri Uon of r ect:
Existin retaini wall was installed in 1996; ft su orts the bike ath throu h the Bald Mtn unde ass. ,
The wirrter snow removal from the Irrtersfate is causin the wall to deteriorate earlier than arrtici ed
and it wiil uire re lacement in the near future.
Because the block walls deteriorated rematurel we will likel need to come u with a better, more durable solution thus the hi fi cost of the ro'ect
R-6
Capital Budget - Pro ect Detafl expendtwres ' amendea ' 2009 ~ 2010 2011 2012 2013
Project Name: Tralihead Dev / Improvements 195,382 $ 33,250~$ _ 23,200 $ 24,000 $ 24,000 50,000 $ -
Pro'ect Code: RPT007 - - - - - - -
Pro'ect Mana er. Gregg Barrie i I
~ I I
5-Yr Bud et as of 2008: I 23,200 24,000 24,000 25,000
Cost A'ustmeMs increase / decrease : ~ - - - 25.000 -
i
Desai on oi roect:
Bichom Trailhead vin 7,000
Pitken Trailhead rkin ex . 14,000
S raddle Ck uardrail work i 7,000
,
Davos Trailhead im vements I 23.200
Site Im rovements trashcans, benches 24,000
Si e Im rovements 24,000
Gore Ck/Delu Lake paving 50,000
Other 5,250
R-7
Projact to-date j• 2008
Ca pital' Budget.- ProjeCt DetailEacpenditures ~ Amended 2009 2010 ~ 2011 2012 2013
Project Name: Park / Play~round Cap Mtc I•Mnual Mtce 125,229 ~110,000 I $115,000 $ 90,000 $ 80,000 $ 82,400
Pro'ect Code_f RMT009 i , ~ I
Pro'ect Man r:iTodd O nheimer r--- i i -
- - - I i
5-Yr Bud et as of 2008: - , •110,000 115,000 90,000 80,000 82,400
Cost Ad'ustments increase / decrease : ~ p p p p. p
- • ~ -
Desc'i on ot ro ects.
- ' Bi hom.Park
- Mat under Su O ova iece I I 2,100 ' Beriches 48 Rusfic" desi 1,680 "
. Misc ui ment ~ I 315
R lace cargo net to meet CIRSA require 5,250
Portable soccer oal ~
. Ste hens Park ADA com liance la e play structure I 11,000
Pave ths to playground 4001f x 6' = 267 x $70 22,000
Draina e repairs
Additional benches 2 - 3
Ellefson Park 2500 si sodltrrf tlon re ir $5
Sod repair from san sewer break
Land Plantln s
Covered Brid e Pocket Park - -
East = ve path w/'conc unit vers 8.250
" West - cobble around brid footin to hide utilities 11,000
North - add ste in stones to wom sod areas 10,500 ~
- Ford Park -
- - Slu " "seat access road, $2.501s for 4000 sf 10,500
Resolve area beneath° la_ §tiucture 50.400
Re ce dam ed slide - stnidure modification -
$5188 Churchich + $2000 TOV
ADA Im rovement la round acccess = rubber/conc
Gatedua to lower nature trail
Soccer Reld orkin tem tch
- UoesNead t.andsca - redo after Arrabelle
Slcate Park Feneln , eustom supports) ??T
Donovan Park
RpppMr I urid access ram 31150
Add 'cnic table 4,400
Add small 'cnic shelter in rass area b.ball 44,000
Resurtace Basketball couR, 80' x 105' 8,050
Gore Creek Promenade
Repair sod area where womlwet 5.250
Irti ' n mod"rfications 5.250
Landscape lantin im rovements 3,150
i
' Buffehr Creek Park I
Fitxfic shelter i 60,0001,
I '
Raw water costs - maxtcom ~
. ~
Unforsesn Park Repairs and im rovameMs 12,455 14,350 81,950 •20,000 82,400
TOTAL BUDGET ESTIMATE I - 110 000 115 000 90 000 80 000 82 400 `
R-8
ProJeCt t0-d8te Capital Bud et - Proect Detail Expendkures 2008 Amended ~ 2008 2010 2071 I 2012 2013
- ~ i
Project Name: Booth Creek PI round 400,250 $ - $ -
Pro'ect Code: RPD012 -
Pro'ect Mana er. Todd O enheimer - j-- ; I
rYr Bud et as of 2008: 422.000
Cost Ad'ustmeMS increase / decrease : - - 21,750
Desorl on of ro '
I
' Pla round structures 8 e ui ment 269,000
SurFacin material 19,250
Concrete la round ed e 12,000
Sitevwrk 100,000
I
Project to-date
Capltel Bud et - Pro 8Ct Detafl Expenditures 2008 Amended 2009 2010 2011 2012 2013
Project Name: Booth Creek Park Redevelopment $ - $ - g - $ - g 1,390,000 $ - $ -
Pro'ect Code: RPD012
Pro'ect Mana er. Todd O nheimer
5-Yr Bud et as of 2008: 2,800,000
CostAd'ustments increase! decrease: 1,410,000_
Descri tlon of r
Restroom Buildin 100,000
Parkin lot im rovements avin , curb, etc 36,200
Tennis CouR im rovements I 175,000
8' Sidewalks 21,600
Street 8 draina e i rovemeMs 124,700
Landsca e im rovements 301,500
Earthwork and radln 30,000
Electricai S m 38.000
Mobilization 20% 225,200
Contractor overhead 150/6168,900
CoMin ertc 150/6168 900
R-9
I ProJed to-date i ~ I
Capltal Bud et - Proect Dete(I Expanditures 2008 Amanded i 2009 2010 i 2011 ~ 2012 I 2018
Project Name: Fronta Rd Bike Lanes 1,027,264 1,275,000 , 01 50,000$ 1,150,000 ~ S a - S -
Project code: w>roIo ; - ~
Pro'ect Mana er. i
i i
5-Yr Budget as of 2008: I 675,000 715,1001
-
Cost Ad usVnerrts increase / decrease : I 375,000 434,900 - - -
Deser( on of project: ~
Construct widened 6-foot shoulders alon all fronta e roads; first priori
is Blue Cow Chute to East Vaii; path from Vail Mtn School to East Vail exit
I
• 1,275,000-~
i 1,050000
1 150 000
R-10
Project to-date I i
Capite) Bud et - Pro eCt Deta61 Expenditures ' 2008 Amended 2009 I 2010 I 2011 2012 2013
I ~
Project Name: Vail Valley Drive Bike Path ; $ I $ 1,333,000 $ - $ - ' $ - $ -
Pro'ect Code: - ~ i
Pro'ect Mana er.
5-Yr Bud et as of 2008: I ~
Cost Ad'ustments increase / decrease : I 1,333,000 - - - -
Descri on of r eet:
Add on a bike th durin reconstruction of Vail Vaile Drive ~
R-11
i
CBpital Bud et - Pro eCt Detail Ezpenditures ' 2008 Amended j 2009 2010 2011 2012 2013
Pro)ea Name: Ford Park INaster Plan $ 18,B60 1,581,340 1,575,000 I $ 1,650,000 i$ - -
Pro'ect Code: RFP008 ~ - - ~ Pro'ect Mana er:
' I
5-Yr Bud et as of 2008: 1 575,000 1,850,000 -
Cost Ad'ustments increase / decrease : I - - - I -
Descri on of p~qect:
I
Site work and road work on the fro e rd and within Ford park
For exam le tiai tumin lane 1,581,3401 7,575 000 1,650,0001
R-12
ro
Ca ital Bud et - Pro ect Detail Expendltures i 2008 Amended i 2009 ~ 2010 2011 i 2012 2013
Project Name: Ford Park Soccer Parking ; $ - $ 375,000 , $ - $ - ~ $ - i $ -
Pro' t Code: i
Pro'ect Mana er. I
i ~
5-Yr Bud et as of 2008: I Cost Ad'ustrnerds increase / decrease : 375,000 I - - - -
i
Descri on of ro eea• I
Rewnstruct the soccerfietd parking lot usin rous material 375,000 i I
More envfommentall friendl than normal vement. I
~ Cost to 'ust overla = $100K
Nortnai reconstruction woutd cost $225K
Usin the rous material is an incremental cost of $150K
~
R-13
Project to-date
Capital Bud et - Proect Detail Expenmturas ; 2008 amendea 2009 ' 2010 ! 2011 ! 2012 2013
' I
Project Mame: Art In Public Places i$ 463,529 $ 291,998 J$ 75,000 80,000 $ 80,000 $ 80,000 $ 80,000
Pro'ect Code: RRT001 l I
Project Mana er. Lesiie Fordham ~
SYr Bud et as of 2008: i 75,000 80,000 ; 80,000 ~ 80,000 80,000
Cost Ad'ustrnents increase / decrease : - - - - -
' I
Descri on ot ro ect:
463.529 291.998 75,000 80,000 50,000 80.000 80,000
Maintenance of art 7,870 2,000 ~
Pubfic Art Brochures 5,000 1,000
Summer event / s ker 7,000
Art S 'um 1,000 10,000
Commun' Education m 1,500 2,000
In rated art / sVeet fumiture 8,000 2,000
Winter Event / Iron Pour 14,096 45,000
uisition / Pro'ect Fund 46,673 18 042
Total Pianned Prc'ects': 83,939 87.042
`Unused funds are roiled into the fotlawin r for future ro'ects
ro
Ca ital Budget - Project Detaii expenaitures 2008 amendea 2009 2070 2017 2072 2013
Project Name: Art In Public Places $ - $ 69,392 $ 70,040 $ 72,141 $ 74,305 $ 76,535 $ 78,851
Project Code: RRT001
Project Mana er: Leslie Fordham
Desui on of r eet:
O retln Ex 72,141 74.305 78,535 78.831
' Staffi & Related 52,948 55,470
Professionai develo ent 920 1,020
Te hone Use 500 750 Website deveb merrt / maintenance 3,024 800
Board O ses 1,000 1.000
TemDomrv Art Exhbit - Ford Park 7,000 7,000
New Board Initiatives 2,500 2.500
BroChure delivery 1 500 1.500
Total Operating ses: 69,392 70 040
R-14
~ Projectto-date ~ 2008 i i
Capital Bud et - Project Detail I Expenditures Amended ~ 2009 2010 ~ 2011 2012 2013
i I
Project Name: Public Restrooms (RETr) $ 121,3431 $ 78,659 , $ 670,000 $ - , $ - $ - s -
Proea code: RnnT011
Pro'ect Mana er: iJohn Gall os
5-Yr Bud et as 42008: 670,000 - - - -
Cost Ad'ustments increase ! decrease : i ~ - - - - _
. I
Descri 'on of ro' ct• '
Retrofit ubfic restrooms for extended season use 121,343 78,659
Retrofit ublic restrooms for ar-round use. 250,000
Construction of additional ublic restroom in 420.000
VtIla e or Lionshead
R-15
ProJeet to-date
Capitdl Bud t- Pro @Ct Detdil Expenditures 2008 Amended 2009 2010 i 2011 2012 2013
Project Name: Environmental Sustainabili 192,989 307,011 $ 250,000 $250,000 $ 250,000 I $250,000 $ 250,000
Project Code: RMT013 ~ i
Project Mane er: Bill CeAson
~ i
rYr Bud et as of 2008: ; 250.000 250.000 250 000 250.000 250,000
Cost Ad ustments increase / decrease :
~
DescH on of roeet:
192,989 307,011 i 250,000 250,000 250,000 250,000 250,000
Staffin & Benefits 65% of Sr. Pianner; 1 Pianner; 33°r6 of ublic relations 173,630 i
Storm Sew S em evaluate TOV s m consultant to evaluate GIS data 30,000
to develop desi n a roaches and costs for structural & non structural
best mn mt ractices for town's system
Recycle reduction due to cardboard com ctor 50,000
Mo6ile in trailers we urchase, haulin is free from someone else com ctor 30,000
Solid Waste Recycling - research pay as u rec in lin rams: 10,000
resent curbside recycling ordinance draft for review; brochures; EasUWest dro off locations
Trees for Vail - initiate trees for Vail pmgram as a farest restoratlon beautification ro'ect 5,000
Green Hos ital' ram - romote/ develo meM for voluma /no ulato ram 5,000
with Vail Vall Partnershi ; reen lod in restauraM program
TOV Stra etic Plan Ado on 8, Public Eduption ELDUram - im lementation of energy efficie 20,000
& conservation measures for TOV facilities• romote erniro ed & conservation initatives
R-16
Project to-date 2008 Cepltal Budget - Project Detail Expenditures i Amended ; 2009 I 2010 2011 j 2012 ~ 2013
~ - - .
Project rvame: I Golf Course Irrigation i- $ - - -$-1,607,522 ! $ - ' S - i S - ~ S -
Pro'ectCode: ' ~
Pro'ed Mana er.' , -~----r-- ----1- ~ i
-
5-Yr Bud et as of 2008:
Cost Ad'ustments increase / decrease : 1,607.522 - i -
I I
Descriptlon of roet: ~
Com lete re lacement of irriation s tem 1,607,522
TOV a'n for 50%; VRD 50%
L_
_
- -
roject to-date 20 -
Capital Budg@t - Project Detail Expenditures Amended 2008 2010 2011 f20112 2013
Project Name: Golf Course Clubhouse, etc S - $ 602,175 $ 104,682 $ 8,318 $ 2,912 $ 18,390
Project Code:
Pro ect Mana er.
5-Yr Bud et as of 2008:
Cost Ad'usUnenffi increase / decrease : 602,175 104,682 8,318 2,912 18,390
Descri tion ot p et:
Golf Maintenance Buildin -
snowmelt for roof safe issue - 30,100
Exterior stora e buildin faUdovwmn
23,000
Other maintenance buildin re
Golf Ctubhouse irs 22,918 4,382 2,912 3,591
Roof re lacemerrt •waitin for VAG resulis 394,000
,pai
stucco re rs 31,958
Boiter s tem & hot water heater 34 260
Heat 8 arculation um s i 20,448
Roofto HVAC unit re lacement 89,000
Ottter repairs 45,491 11.300 8,318 14,799
ro ct t ate 08
Cepltal Budget - Project Detail Expendttures Amended Zppg 2010 yp~~ 20~2 2013
Project Name: Golf Course Other Impr. $ - $ 624,500 $ 420,000 $ 26,321 $ 83543 $ 14,235
Pro'ect Code
Project Mana : er.
5-Yr Bud et as of 2008:
Cost Ad'ustrneMs increase / decrease : 624,500 420,000 26,321 83,543 14,235
I
Descri lon of ro ect:
ADA - Elevator 8 Restrooms'waitin for VAG results 262,500
less e ensive o tion bein ursued ,
Retainin walis i 312,000
Brid es 420,000
Clubhouse ark' lot - as hak overla I I 50,000 71,680 14,235
1 st Hole Timber Path r-- ~ 26,321
1st Hole Brid e - - I 2,738
15th Hole Brid e . 9.12$
R-17
• Projeet to-date , I
Ca ital Budget - Project Detail i Expenditures ~ 2008 Am~aea I 20e9
2010 x:+,± 2oia 20+,3
~ - - I
~ - - - - -----rt-- -
Project Name: Dobson I Annual Mtee 1 98,907 1- $ 1,085,956-~ $ .-----_38,948 7,166 $ 64,478 3,480
Project Code:. r - - - -
~ !
- ,
-
Projed Mana er. - - - ;
I -
,-Yr Budget as of 2008: 900.000~ - ,
Cost Ad ustments increase / decrease : _ 185,958 38,948 ; 7.168 84.478 3.480
I I i i
Deserl on of - ro eet~ ! I ; i -
. ~ I 98,907 i
Roof i 944,383
Sk -li ht bwer s tem ! 41,230
CenVal.Air units 89.683
Restrooms / Locker rooms 31,215 ~ 25,245
Interior-Li tiI I 23,573
-T 10,681 7.733 7.168 15,660 3.480
~
r eet to-date
Capitdl Budg@t - Project Deteil Expenditures 2008 Amended 2009 2010 2011 ~ 2012 2018
Project Name: Ford_ Park / Tennis `Mnual Mtce $ 78,800 $ 115,986 $ 586,019 $ 9,505 10,140 $ 2,768
• Project Code: •
Pro'ecf.Mana er.
5-Yr Buil et as of 2008: 120 000
Cost 'tistmerits increase / decrease : _ 4,014 588,019 9,505 10,140 2,768
Desai on of r eet:
. 78,800 Waikwa 57,547
Restroom roof lacemer?t 27.815
Tennis center roof repairs - 9,375
Outbuildin 323,399
_ Tennis Court Retainin walls 173,250 .
Tennis Court Fencin 39,375
Tennis center locker rooms 42.183 - . htiri 10,140
Other 21.251 7.813 9.505 2,788
r ect
Capital Budget = Project Detail Ezpenaia,res 2008 nmendea 2009 2010 2011 2012 2013
Project Name: . Athletic. Fields •Mnual Mtee $ - $ 20,280 $ 3,094 $ - $ 15,604 $ 2,848
Project Code:
Pro'eCt M
5-Yr Bu et as of 2008: 126,500 - -
Cost Ad ustmeMs increase / decrease : 106.220 3,094 - 15,604 2,848
Descri on of pfqect:
Irti aUon S em 20,280
Wood Vim, posts, beams 3,094
Asphalt parking lot overla I '156:04
Other _ 2,848
ro eet te
Capital Budget - Project Detail 1 Expendltures 2008 Amended 2009 2010 2011 2012 2013
Project Name: Youth Services $ - $ $ 164,983 , $ - $ - $ - $ -
Project Code: ~
Pro ect Mana r.
S=Yr Bud t as of 2008:
Cost Ai1'ustrnents increase / decrease : 164.983 - - - -
Deseri on of r
• ADA Access 140.808
F~maces I 24,375
' R-.18
ro
Capital Bud et - Pro eot Detsil I Expenditures 2008 Amended 2009 ~ 2010 2011 ~ 2012 ~ 2013
Project Name: Gyrnnastics Center' ; 29,611 S 30,621 25,000 - $ 1,978 $ -
ProectCaie: ~
Project Mana er.
i 5-Yr Bud et as of 2008: Cost Ad'ustrnents inCrease / decrease : ~ ~ 30.821 ~ 25,000 - 1.978 -
Descri on ot r
~ 29,811 ; Retainin Walls i 1 23,621 i i
Concrete drain pan ~ i 7,000
~ i
;Concrete walkwa I ' 1.978
Mechanical im rovements 25.000
i
eet to-date
Cepital Bud et - Pro eCt D6ftil Expendituras 2008 Amended 2009 , 2070 I 2011 2012 2013
Project niame: Nature Center •Mnual Mtee $ - $ - $ 7,311 $ - $ 10,646 $ -
Project Code:
. I I
Project Manager
5-Yr Bud et as of 2008: -
Cost Ad'ustments increase / decrease : I - 7,311 - 10,846 -
Descrl on af ect:
Wood sidi and trim 7.311 Wood open rail fenan 10 646
R-18
~ ~ -
MEMORANDUM TO: Town Council
FROM: Community Development Department `
DATE: August 19, 2008
SUBJECT: A request for . a work session for prescribed regulations.
amendments to Section 14-10-7, . Outdoor Lighting, . Vail Town Code, to allow, for amendments to the outdoor lighting standards,
and setting forth details in regard thereto. (PEC080032) Applicant: Town of Vail
Planner: Bill Gibson
1. DESCRIPTION OF THE REQUEST
The purpose of this work session is to provide the Town Gouncil with an
introduction to the Town of Vail's request for prescribed regulation amendments
to Section 14-10-7, Outdoor Lighting, to allow for amendments to the outdoor
lighting standards, and setting forth details in regard thereto:
The purpose of the proposed amendments is to clarify the Town's outdoor
lighting standards and to simplify the implementation and enforcement of the
Town Code. The.proposed amendments are also intended to update the outdoorlighting standards to better achieve "green° (i.e. environmentally sensitive and
energy efficient lighting fixtures and techniques) and °dark sky° (i.e. minimizing
light pollution) policies.
The proposed amendments include the following:
• Eliminate complicated light fixture luminance standards with design guidelines that are easier to implement and enforce. .
• Clarify and update the outdoor lighting standards for multiple-family,
commercial, or mixed-use developments.
0 Adopt °green" lighting guidelines or standards,to encourage the use of
energy efficient lighting techniques.
o Adopt °dark sky" guidelines or standards to minimize light pollution.
• Clarified prohibited and exempt lights. ,
IL BACKGROUND
The Planning and Environmental Commission held work sessions at its July 14
and July 28; 2008, public hearings. Staff's memorandums to the Commission
and excerpt minufes of the two work sessions have been attached for reference.
. II
1
Vail Town Council Attachment: A
= MEMORANDUM.
TO: Pianning and Environmental Commission
FROM: Community Development Department
DATE: July 14, 2008
SUBJECT: A request for a work session for prescribed regutations amendments to Sec6on
1410-7, Outdoor Lighting, Vail Town Code, to allow for amendments to the
outdoor lighting standards, and setting forth details in regard thereto.
(PEC080032)
Applicant: Town of Vail .
Planner: . Bill Gibson I. SUMMARY
The purpose of this work session is to provide the Planning and Environmental
Commission with an, introduction to the Town of Vail's request for prescribed regulation
amendments to Secfion 1410-7, Outdoor Ligh6ng, to allow for amendments to the
outdoor lighting standards, and setting forth details in regard therefo.
II. DISCUSSION ITEMS
What is the purpose and intent of the Town of Vail's current outdoor lighting
standards?
Sub-section 1410-7A, Vail Town Code, outlines the purpose and intent of the Town's
current outdoor lighting standards as follows:
gPurpose: This section of the, design guidelines _ establishes standards for
minimizing the unintended and undesirab/e side effects of oufdoor lightingwhile
encouraging the intended and desirab/e safety and aesfhetic purposes of outdoor
lighting. lt is the purpose of the design review guidelines fo allow illumination
which provides the minimum amount of lighting which is needed. fix the properiy
on which the Iight sources are /ocafed. !n addition, the purpose of this section is to protect the legitimate privacy of neighboring residerrts by controlling the
intensity of the light source. A ,
What are the Town of Vail's existing outdoor lighting standards?
The Town's cuRent outdoor lighting standards as established by Section 1410-7,
Outdoor Lighting, Vail Town Code, as follows:
"94-10-7: OUTDOOR UGHTING: A. Purpose: This section of the design guidelines establishes standards for minimizing
the unintended and undesirab/e side effects of outdoor lighting while encouraging fhe
intended and desirab/e safefy and aesthetic purposes of outdoor lighting. !t is the
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D. Quanfit}r: For Jots in residential zone disiricts, the maximum number of light sources
per /ot shall be limited to one lighf source per one fhousand (1,000) square feet of /ot
area, except as provided for below. The locafion of said lights sha1J be left open to the
discretion of the property ownet, so long as the lights are in compliance with this code.
Light sources which are no more than eighteen inches (98~ above grade, as measured
from the top of the fixture to the finish grade be/ow, and are either 'Yu/l cutoflF fnctures, as
defined in this section, or have a maximum source lumens of four hundred (400)
(equivalent to a 40 watt light bulb), may be allowed in addition to the total number of
permitted outdoor light sources. The number, location, and style of such light sources
are subject to design review.
E. Height Limits For Ught Fixtures:
1. For a/l light sources /ocated in commercial zone districts, the maximum mounting
height for light sources on a po/e shall not exceed thirty inre feef (35~. The maximum
mounting height for light sources affrxed to vegetation sha11 nof exceed eight feet (8).
2. For all Iight sources located in residential zone disfricts, the maximum mounting
height for lighf sources on a po/e or on vegefation shall not exceed eighf feet (8).
3
o Clarify which specific types of lighting fixtures are allowed and prohibited for
easier implementation and enforcement.
What references materials are available? .
There are numerous resources available on the topic of outdoor lighting regulations, and
many can be found and accessed on the intemet Attached are several reference
materials recommended by the American Planning Association's Planning Advisory
Senrice and the Intemational Dark Sky Association (Attachments A through E). These
materials include background information conceming outdoor lighting issues and
examples of outdoor lighting .policies and regulations.
Also attached to this memorandum, are copies of recently updated lighting regulations .
. from neighboring municipalities including Avon, Eagle, and Aspen (Attachments E
through G) III. NEXT STEPS
Staff witl retum to the Planning and Environmental Commission on August 11, 2008, for ,
further discussion, consideration, and a recommendation to the Vail Town Council.
N. STAFF RECOMMENDATION -
The Community Development Department requests the Planning and Environmental
Commission provides Staff: with any initial feedback and direction conceming possible
amendments to update the Town's outdoor lighting standards.
The Community Development Department recommends the Planning and Environmental
Commission tables this item to its August 11, 2008, public hearing for further discussion: ,
Should the Planning and Environmental Commission choose table this request,. Staff
recommends the Commission pass the following motion: ,
`The P/anning and Environmental . Commission fab/es fhe request for a prescribed regulafions amendments to Section 9490-7, Outdoor Lighting, ' Vail .
Town Code, fo allow for amendments to the outdoor lighting standarafs, and
setting forth details in regard thereto, to it's August 11, 2008, public hearing. A
III. ATTACHMENTS
Attachment A: A Sense of Umencv, prepared by the Intemational Dark Sky Association
Attachment B: Simcile Guidelines for Licahtinq Regulations for Small Communities, Urban
Neiqhborhoods, and Subdivisions, prepared by the Intemational Dark Sky Association
Attachment C: The Model_Wisconsin Exterior Li4htinca Code, prepared by the University.
of Wisoonsin Extension
Attachment D: Framework_for Outdoor Liqhtin4 Improvement Ordinances, prepared by
the Indiana Council on Outdoor Lighting Education
Attachment E: Town of Awn Outdoor Lighting Standarcfs
5
. Attachmznt A,
INTER7VA'TIONAL DARK SKY ASSOCiA'i'I0m • • SINCE 1988
TO PRESERVE AND PROTECT THE NIGHTTIME EfWIRONMENT AND
OUR HERITAGE OF DARK SKIES THROUGH QUAUTY OUTDOOR
LIGHTING."
A Sense of Urgency, .
By Robert L Gent, IDA Board President It seems like neariy every day some news reporter is calling IDA for help with a story about light
pollution. Usually, their first question is "Wfiy control light pollution, or why care about this?"
- Here's what I tell them. There are many reasons for controlling light pollution. No single argument is all-encompassing, '
but when presented together in a logical manner, they make an important.point. That is, it is.
critically important that we control light pollution immediately. Here are some issues in brief:
, 1. Bad lighting is a threat to human health. That's why we have had medical doctors at IDA
annual meetings for several years. We know that melatonin. production can be
suppressed with even brief. periods of moderate lighting during the night. This has far
reaching implications. Bright days and dark nights are important for good health. .
2. Light pollution is a serious threat to many species of wildlife. ln Florida, dozens of laws
have been enacted just to protect sea turtles, all of which species are threatened or
endangered. But as I like to ask sea turtle enthusiasts, "Shouldn't we also.be protecting
humans and other living creatures, too?° Utility companies in South Carolina and Florida •
have done much to publish videos, brochures, and warnin"gs to all customers about the
threat to sea turtles.
3. Glare is a serious safety problem. Most,people recognize this key issue; and it is
, becoming a bigger factor with the "aging eye." In fact, glare-corrtrol was one of the , driving reasons why the City of Los Angeles conver`ted to fully shielded street lighting
. years ago. It's no wonder'that glare taw"s were enacted long ago, even before the IDA
. was formed: . . . ~
4. Light trespass is a violation of properly rights. One could develop an entire thesis on this
point alone. Why should anyone permit this form of trespass that can potentially invade
one's bedroom, thereby disturbing one's sleep cycle, and so muth more7
5. Energy waste is a big problem for all of us. We are importing more oversees oil than •
ever.before, and we have become heavily dependent on it. This is true in the USA and
even more so in Europe. If you haven't done so, you should review the IDA newsletter
stories about the Premcor Refinery in Texas. They faced energy problems duting
summer brownouts, and they needed to use every way possible to conserve energy.
Shielding lights and using lower power helped them in meny ways. .
6. Many laypeople are not aware of it, but the "night sky issue" is, in fact, important to
many of us. Protecting our heritage of dark skies is important to amateur astronomers,
to professional astronomers, and to.the general public. How many times.have you stood
under dark skies filled with thousands of stars? Have you*ever pondered the nature of
the unbounded and beautiful universe? It ignites one's imagination. This heritage must
be protected. ,
Simple Guidelines . ~
At4achment B
search Simple Guidelines for Lighting_Regulatians
for Small Communities, Urban. Nei hborhoods,. and Subdivisions
The purpose of the regulation is to:
10IN NOW . .
e Permit reasonabie uses of outdoor lighting for nighttime safety, utility, security, and
RENEW ONLINE enjoyment while preserving the ambiance of the night; ,
CoN7RIBUTE • Curtail and reverse any degradatian of the nighttime visual environment and the night.sky;
APpROVEDFIX7URES • Minimize glare and obtrusive light'by limiting outdoor lighting that is m(sdireded, ezcessive, ,
GET.xEtP or unnecessary; o Conserve energy and resourcee to the greatest extent possible;
SHOr ron • Hel
_ p proted the natural environment from the damaging effects of night lighting.
CONTACT us _ All outdoor lighting fixtures (luminaires) shall be installed in conformance with this Regulation and ,
with the provisioris of the Buiiding Code, the Electrical Code, and the Sign Code, as applicable and
under permit and inspection, if such is required.
`
, • Comment: Practical Considerations:
F1X'PLIEtE SLAL
{3Rr1PPHOVA[. 1. The idea that more light always results in better safety and security is a myth. One needs ,
only the right amount of light, in the Nght place,•at the right time. More light often, means
, wasted light and energy. -
2.- Use the lowest wattage of lamp that is feasible.. The maximum wattage for most commercial
applications shoutd be 250 watts of high intensity. discharge lighting, should be considered
the maximum, but less is usuaily sufficient :
3. Whenever possible, tum off the Iights or use moticn sensor controiled, lighting.
4. Incorporate curFews (i.e. tum lights off automatically aRer a certain hour when businesses
ciose or traffic is minimai). This is an easy and_ fast way to initfate datk sky prectices.
Maximum Lamp Wattage and Required Luminaire or Lamp Shielding: .
i
All IighUng installations shatl be designed and installed to be fuliy sFifelded (full cutoff), except as
in eicceptions below, and, shail have a maximum lamp wattage of 250 watts for commercial
Iighting,:100 ivatts incandescent, and 26 watts compact fluorescent for residentlai lighting. In
res(dential areas, Ught should be shieided such titiat the lamp itself or the lamp lmage is not
directly visible outside the property perimeter.
Lighting that is exempt from these regulations:
1. Lighting in swimming pools and other water features governed by Article 680 of the
. National Elecdical Code.
' 2. Exit signs and other illumination requfred by building codes.
3. Lighting for stairs and ramps, as required by the building code. 4. Signs are regulated by the sfgn code, but ali signs are recommended to be fuily shielded. ,
5. Holiday and temporary lighting (less than thirty days.use in any one year)..
6. Footbail, basebail, and softball fleld lighttng, but only with permit from the authority
recognizing that steps have been taken to minimize glare and light trespass, and utilize
sensible curfews.
7. Low voltage landscape lighting, but such lighting should be shielded in such a way as to
eliminate glare and light trespass.
Additional requirements:
o Lightlng attached to single-famfly home structures should not exceed the height of the
eave.
• Residenttai pole height resMctions can be considered to control light trespass on adjacent
http://www.da-rksky.prg/mc/page.do?sitePageId=5888.1
Attachrnent C
1°he IVlodel Wisconsin Exterior L.igh:ti,r~g Code
10/01
,
University of Vllisconsin - Extension . .
Solid and Hazardous Waste Education Center
+~dll1~`' ~ -
. ~
I-L ,
Acknowledgments
The Model VVisconsin Exterior Lighting Code was compiled and edited by David S. Liebl. Much of
the material in it has been adapted with permission from:
Outdoor Lighting Code Handbook
Version 1.0, April 2000
. Intemational Dark Sky Assoaation
The Outdoor Lighting Code Handbookwas written by the Intemational Dark-Sky Association
Model Outdoor Lighfing Code Committee:
C. Luginbuhl (chair) C. Monrad
D. CrawFord • D. Oesper . D. Davis A. Upgren
P. Lanna C. Walker
L. Leetzow J. Walker.
with addfional input and consultation from N. Clanton, T. McGowan, M. Mutmansky, and C.
Barron.
The Intemational Dark Sky Association's (IDA) goals are to be effective in stopping the adverse
environmental impact on dark skies by building awareness of the problem of light pollution and of
the solutions; and to educate everyone about the value and effectiveness of quality nigMtime
' lighting. The Intemational DarkSky Association believes in a united approach that is very
supportive of the many local and individual effotts. .
. Speafic areas where Intemational DarkSky Association is involved include: education on all
aspects of the issues; a regular newsletter, information sheets, brochures, leaflets, econorric
informafion, examples of good lighting design, and other such resouroes ahd references;
Speaker's Bureau; documentation of good and bad lighting via photos and video; Good Lighting
Awards; media contacts; press releases; marketing the issues; developing viable and effective
Sections and Affiliates as resources in many corrimunifies, regions, and countries.
International Dark Sky Association
3225 N. First Ave.
Tucson, AZ 85719 USA .
www.darksky.org The Author:
~ David S. Liebl is a Faculty Associate in the College of Engineering,
UW-Madison; and a Waste Reduction and Management Specialist in
the Solid and Hazardous Waste Education Center UW Extension. David works closely with communities, industry and govemment to
provide training, educational programming, policy review and
technical assistance for pollufion prevention and waste reduction..
, . ~
Section':12. Appeals 36
Section 13. Law Governing Conflicts 36
Section 14: Violation and Penalty 36
Section 15: Severability 36 Section 16. Defmitions 37Code References . 42 =
Glossary Lighting Terms ' 54
- Sources of Additional Information 55
References 56
, Sources of Exterior Lighting Equipment 57
Appendix B: Saanple Shoreland Lighting Ordinance 58,
Appendix A:.Sample Nuisance Code & Outreach Brochure 59
iii
Preface '
Twenty five years ago, we associated pollution with smoking steel mills, burning rivers, and dying
fish and birds. Today, the causes of environmental degradafion are more closely linked to our
own behavior. Poorly designed lighting fixtures commonly waste 30% - 40% of the electricity they
use by over-lighting the intended area, and unnecessarily illuminating the surrounding area. By
some estimates, a billions dollars/year are wasted by poorly designed and installed lighting. In
addition to this basic cost, the impact of energy waste caused by bad lighting on pollution from
Wisconsin's #1 emitter of toxic chemicals, electric utilities, is substantial
Developing an awareness of, and appreaation for, the local environment encourages individuals
to make lifestyle choices that, in aggregate, can have a profound impact on environrrental
quality. Bad lighting is not only a barrier between the human community arid the environment,
furthering our estrangement. from our natural heritage, bad lighting is was#e. One need only see a
picture of America taken from space at night and wonder, what it is it that we are illuminating up
there?
. r
,
. The Midwest at Night from Space
Chicago, Milwaukee and Lake Michigan are right-center, Minneapolis top-center
• But it is the lass of the naturally dark, star-filled sky that is the greatest loss, akin to the loss of
our forested landscapes, fresh air and clean water. The night sky has been a canvas for our
hopes and inspirafions since we have been aware enough to raise our eyes from the ground.
Our chiidren -are being robbed of this inspiration with 70% living were the Milky Way cannot be
seen at night
This need not happen. Careful and considered use of lighting at night (i.e. using light only where
and when it is really needed), vwould pull back the veil from over the stars in all but the largest
cifies. The universe above could retum to our towns and homes, to inspire the coming
generations as it inspired those have seen Orion the Hunter with a Golden Fleece of stars tightly
in his grip.
~
When enough people aee concerned about the state of exterior lighting, then a group can be
formed to investigate solutions. Members should include yourselves, members of the pianning
staff, perhaps council members, lighting designers, sign manufacturers, electrical or lighting
contractors. Membership shotild be broad, but the committee must also keep clear what the
problems are and not steer away from finding efFective answers to the problems.
2. Define the Problem.
As a beginning point, your committee and community must define the problems it wants
addressed, and rank them where appropriate in order of prioriiy. Is energy conservation and
toxic pollution a prinaple concem? Sky brightness? Is there a concem in the community about
over-lighting, or pefiaps under-lightong, or both? Is there a significant senior population who is
likety to be more sensitive to glare than younger atizens? How sensitive is the communiiy to the
aesthetic appearanoe of the community at night? Does the community place a higher prioriiy on
the preservation of starry skies, or on illuminated man-made structures?
In most communities, even before you can hope to draft a lighting code, an awareness of the
issues and of the characteristics of qual"rty lighfing must be built. This process starts first with any
group that is espeaally motivated or sensitive to the issues, induding persons sensitive to the
aesthetic character of dark skies and/or the many values of qualiiy lighting. Through efforts at
education, this initial group can broaden community awareness generally, and especially of the
legislative bodies (town boards, city counals or county supervisors), and develop through this
process a broad consensus both that there is a problem and that there are effective solutions.
3. Draft and Enact a Lighting Code .
Work closely with lighting design professionals and zoning and planning staff to develop
language for your exterior lighting code. Use The Model Wisconsin Exterioc l.ighting Code as a
~ point of discussion to help reach agreement about what is needed for your community. Only then
should the process begin of drafting a code, and moving it through the process of communiiy
review, enactment and implementation. Expect this step to take a considerable amount of time
as many constituenaes are effected by iighting deasion. 3. Enforcement and Monitoring '
If careful consideration is not given in these first steps to the pracfical issues of enforcement,
adoption of a good lighting code will not achieve the goal of quafity lighting and dark skies. To
have a code that will be effective requires not only careful consideration of the implications of the
way the code standards are written and evaluated, it also requires that the awareness and
interest of the community in the issues is maintained. Breakdown on ttiese factors has been the
downfall of many otherwise technically coRect lighting codes.
4. Stay Involvedl
Practicality of implementation, application and enforcement are emphasized again and again in
The Mode! Wisconsin Exterior Lighting Code. Definitions must be understandable; rules must not
only be technically correct and effective, they must also be understandable and easily
interpre#able and enfvrceable; forms for implementation and administration must be clear and
understandable to lighting users, lighting designers, and planning staff. Achieving these complex
and interrelated goals is challenging, and requires a ongoing commitment from the proponents of
better lighting.
,
~
Part I: Exterior Lighting Basics .
Why Lighting Is Used -
Exterior Cghting is used for a variety of purposes in our modern society. For work or recreation it
enables people to see essential detail so they can undertake activities at night. Lighting can
facilitate and enhance the safety and security of persons or property, for example through lighting
on roads and pathways. It is also used to emphasize features of architectural or historical .
significance, and to light parks and gardens. Exterior lighting is often used for adv.ertising or
display to promote products or services, or to call attention to commercial premises by means of area lighting or signs.
Why Exterior Lighting Should Be Controtled -
Though there are many needs fbr lighting in the built environment, the obtrusive aspects of lighting
often extend well beyond the boundaries of the area in which the lighting is intended for use.
These obtrusive aspects, such as glare, light trespass, energy waste and sky glow, can have
serious consequences for the public health, safety and welfare.
Careless lighting practices can have serious impacts on pubtic safety. Glare and excessive
contrast caused by poorly shielded luminaires and over-lighting compromise everyone's ability to
see. Aging eyes are particularly susceptible to these disabling eifects. While it is commonly
knovm that many elder cfizens are reluctant to drive at night, but it is not so widely known that a
large portion of the problem originates solely with glare caused by poor exterior lighting practioes.
Further, some perfectly legitimate purposes for lighting have potential incompatibilities. As an
example, the advertising effect of illumination that appears brighter or "cheerier" than the
competifion is a well entrenched aspect of business lore. The resultaryt competition for commercial visibility is leading to extreme examples of over-lighting and glare. Though lighting
may sometimes be effective in attracting customers, over-lighting interferes with visibility on
, adjacent walkways and ~roadways. Exterior lighting can be efrectively regulated with carefully
considered attention to design, installation and use. But bafancing these competing interests
requires a carefully considered lighting -code.
Lighting and the Eye -
When evaluating the characteristics of lighting and lighting systems, it is easy to become lost in
technical measures of lumens, lux, uniformities, mounting heights, candelas and watts. But to be
useful, all lighting must be gauged ulfimately in temns of visibiliiy, i.e. effectiveness in interaction
. with the human system of visual pemeption. An understanding of the chatacteristic of this
complex system has been slow to develop, and 's still deficient in many ways.
The ability of the eye to see at night is based on physiological adaptation to ambient light levels.
Glare and brightness from bad lighbng compromise our adaptation, leading to unsafe conditions,
that ironica(ly are often compensated for by additional lighting. And, while nighttime safety and
security are based on our ability to see potential threats, there are numerous examples of poorly
designed or installed security lighting that reduce visual acuity while creating impenetrable
shadow, in effect creating a less safe nighttime environment.
We use artifiaal lighting to be able to see our way in darkness, and while this seems like an
obvious statement, it is not really as simple as that. Our eyes can adjust themselves to a wide
range of light levels (we all know the difference between walking outside under the full moon, and
under a moonless sky).The eye has a dynamic range of nine orders of magnitude, that is, it
operates over a range of light intensities of 1,000,000,000:1, and it has the ability to resolve a 1%
5
Incandescent
Incandescent lamps are the lamps most familiar to homeowners; they are
commonly used for the majority of residential lighting, both indoor and exterior.
Light is produced by the passage of an electrical current through a tungsten
wire in an evacuated orhalogen:filled glass or silica bulb. Incandescent lamps
are widely avaitable in a variety of lamp styles of low to moderate luminous
output (mostly below 2,000 lumens).
Advantages include low capital cost for lamps and luminaires, wide availabiliy,
wide variety of both lamp and fixture types, lack of a warm-up period, and lack
of hazardous wastes. Disadvantages include short lifetimes (most less than a few thousand
hours), lowest efficiency (about 8-201umens/watt) with resultant high per-lumen energy use and
life cycle cost, attraction of insects, and high heat production. Fluorescent
Fluorescent lamps are also seen in residential lighting, but they are most
common for indoor retail and office uses. They are occasionaly seen in .
exterior area lighting (usualty in smaller or older installations). Light is produced
by an electrical arc in a low pressure (2/1-00 Oth atmosphere) mixture of gases
that indude mercury vapor. This creates ultra-violet radiation which activates
fluorescent powders coated on the inside of the tube. A current limiting device
(ballast) is required to operate these lamps, but they can be easily and
immediately switched on and off like incandescent lamps and reach nearly full
output almost immediately. ~
Fluorescent lamps are also available in the so-called "compact" styles that are
often installed in typical incandesoent fixtures. These "PL" fluorescent bulbs
' make highly efficient and cost-effective replacements for lovwoutput residential
lighfing fixtures that are not too frequently cycled off and on. Outputs up to
about 8,000 lumens are ava0able.
Advantages include bw initial costs for lamps and fixtures compared with other lamp types, low life
cycle costs and high efficiency compared to incandescent (40-70 lumens/watt mean output), no
warm-up period, good color rendfion, and long lifetime (10,000 - 20,000 hrs). Disadvantages
include high initial costs compared to incandescent lamps, large lamp size, low efficiency
compared to other lamp,types, and hazardous mercury waste during disposal.
Mercury Vapor
Mercury vapor lamps were the first widely used high-intensity discharge (HID) ~
lamps. Light is produced by the passage of an eledric arc through a small tube filled with meroury vapor at high pressure (2-4 atmospheres). A ballast is -
required to operate the lamp, and full output is not reached for several minutes , v
after power is applied. Though highly efficient and long-lived compared to the incandescent they have many disadvantages including: low luminous efficiency,
poor color rendtion, and high ultra-violet output.
One unusual characteristic of these lamps is that they seldom "bum out,"
instead fading to lower and lower outputs over years or even decades, though still consuming
essentially the original amount of electrical power. Many o{d fixtures are still in use however, and
they remain available on the homeowner market as poofiy shielded "dusk to dawn" fixtures.
Mercury vapor larnps have now been almost completely replaced in new commercial applications
by the more efficient metal halide and high-pressure sodium lamps. : • 7
Low-Pressure Sodium
Lovwpressure sodium lamps are widely used in parts of Europe and
elsewhere, and in some American cities, particularly those near active
astronomical research facilities and those concemed about energy issues and
municipal electric bills. Light is produced by the passage of an electrical arc ;
through a tube filled with sodium vapor at about 6 millionths of atmospheric ~
pressure. A ballast is required and 7-15 minutes are needed to reach full
output. The light produced by LPS lamps is nearly monochromatic (i.e.
produang light at nearly a single wavelength near 589 nanometers), and
though the eye is very sensitive to this wavelength, resulting in the high
efficiency of LPS, the eye cannot distinguish colors when LPS light is the only
source available. Low-pressure sodium lighfing is favored where energy consumption and
costs are a concem and where color disa-imination is either not needed or is .
supplied by other lighting. Advantages include: the highest luminous
efficiency and lowest energy use, low glare associated with the large lamps, good visibility and low
scattering, minimal effects on insects and other wildl'ife, and lack of hazardous mercury wastes.
Disadvantages include the lack of color rendition, short lamp lifetime and higher lamp replacement
costs compared to HPS, and large lamp size in the higher output lamps.
L~ht OtrCptit ~(Iuineriss; per. wAft) • _ : ~ : ;
'i.:~ ;i.;':i:. ..4,'.t!,•..~'1i:':!I,^' '.i•1:..
' ~~S.;..';,31..`^i.'. • , . ' . .,M='."A..::,y' ^f.':_,rv^,j.~..:
..(,'i,.ri:~.::,;i5'•x~'1.:.k+..'?~Fd :i!4.r~~iJ.•• .~.i':;:.:
i . .;r.:.F. , . t~;:., ...:'~:Y:E:6•
' ' . . . . . . . • =A~%.
~140 . . ,4'FC,," •4 a+,3`.'r~M~;sti LJ;'.
. : .',S ~ M1`.}cJ?y°5:t:~i;;; '
fq7~ . :.:;s>?i •.4.,,. . , 0. . .h. i ~x~`~'
iL,4.':.'.. - : n~c'~ `•y~:'". ,`,,.x';i!..`~, ;.i: ~:'1. :N~ .
.iY,F~ ' ~t;.~ : gs~, ' ~ .
X;'•;P;:r.; q,~5r.;` K,' L''
. i''j::. •i+~'"'; 'z:.
? :;.t'' .t
:i 'yyr ~ i...
. , . t::i..
84 c . 'x t'. ' . . . . . . , . ' . ; ~`.r; J`!'F',',
~O . , , „ ' ' . . 40
za
lncandescora e+terusy Fnm,BScera nAdaihauae Higl;-preswe to*pressure
9-22 22-58 3D-83 67-115. Sodium sbdlUm
74-132 70-152
9
LAMP TYPE COMPAR{SON - SUMMARY
This table summarizes the differences in the lamp types for the most common sizes encountered
in exterior lighting, exclusive of sports lighting_ Values given are approximate, and relative
comparisons will depend on the details of the application.
Lamp Type
Incandescen Fluorescent Metal Halide High-Pressure. Low-Pressure
Sodium Sodium
Wattage 25-150 18-95 50-400 50-400 18-180
Output (lumens) 210-2700 1000-7500 1900-30000 3600-46000 1800-33000
Efficiency g_18 55-79 38-75 72-115 100-183
(lumens/watt)
Lumen Maintenance 90(85) 85(80) 75(65) 90(70) 100(100)
t°~)
Lamp Lffe (hours) 750-2000 10000-20000 10000-20000 . 18000-24000 16000
Energy Use/Cost high medium medium low lowest
Color Rendition gaod good good moderate none'
Notes:
Wattage - Lamp wattage most commonly used in general exterior lighting (not including spoits lighting)
Output - Approximate mean luminous outputs of lamps most commonly used in exterior lighting
EfflcienCy - Mean luminous effiaency for above lamp output range, taken at 50% of inean lifetime (does not include
ballast losses)
- Lumen Maintenance - Peroent of lamp output at 50% of inean lamp lifetime (and at end of inean lifetime)
Lamp Life - Approximate mean lifetime of indicated lamps Energy Cost - Relative energy costs
Golor Rendition -Relative abitity of average observer to accurately perceive colors under lighting from indicated lamps
onty (See also: Code Reference 14 - LPS/other lamp type mix for color rendition with LPS energy savings.)
Should a Lighting Code Specify Lighting Levels?
Nighttime over-lighting is incxeasingly becoming a serious issue. An egregious exarnple in recent
years is glare from service station canopy lighting, where illurtiinance of600, 800 and even 1,000
lux or more (60, 80 or 100 foot candles) are increasingly being seen. Other lighting applications
are also seeing uncontrolled upward ratcheting of lighting levels in many communities, driven by
competifive pressures and by perceived security and liability factors.
A principle of good lighting design maintains that the brightest areas in a person's field of vision
. should not exceed ten times the brighfiess of the average level to which the eye is adapted. If
roadways are to be taken as the reference level, illuminated at 3 to 161ux (0.3-1.6 foot candles),
then this common-sense n.ile is being exceeded in many cases by great margins. This is a
serious problem, leading to compromised visibiliry and safety particularly for the ageing eye. To
effectively address many of the issues of light pollution, over lighting must be addressed.
A natural inclination is to tum to the lighting profession itself, and use recommended lighting levels
as defined by for example the Illuminating Engineering Society of North America (IESNA) as limits
on lighting. There are several practical problerrs with this approach. First, the recommended
practices of the IESNA are often speafied as minimum average illuminance (particularly for
parking lot lighting), meaning that the average level should be as specified or greater.
• 11
Despite the effectiveness and practicality of lumens per acre caps, some speciai lighting uses
such as sports fields and display lots, (because of the potential for large obtrusive impacts should
professional design standards be neglected), justify the fiscal impacts of technical specification
and professional design. To avoid imposing large training or expertise requirements on planning
department staff, these technical design details must be certified by a registered engineer. For
the limited and generally large project types subject to this requirement, the relative cost
implications of this approach are small.
Classes of Lighting - The different uses to which lighting is put result in different requirements for the kind and amaunt
of light needed, giving rise to a variety of adverse impacts. Because of this, lighting codes often
distinguish three general types of lighting uses, and apply somewhat different standards for each.
Class 1 lighting is typically defined in lighting codes as: "All exterior lighting used for, but
not limited to, exterior sales or eating areas, assembly or repair areas, advertising and
other signs, recreational facilities and other similar.applications where color rendifion is
important to preserve the effectiveness of the activity." Such uses might include signs,
automobile lots, or exterior dining areas where lighting appropriate to general illumination
may not pcovide adequate color rendition
Class 2lighting comprises most exterior lighting used for general illumination and
security. For example: providing simple visibility in areas used by pedestrians (walkways),
pedestrians and vehicles (parldng lots) or vehicles alone (roadways) at night.
Class 3 lighting is defined as: °Any exterior lighting used for DECORATIVE effects
including, but not limited to, architectural illumination, flag and monument lighting, and
illumination of ttees, bushes, etc." This indudes a large variety of minor uses for lighting
~ where the principle purpose is decorative (e.g. building facade lighting, roof lighting,
landscape lighting, etc.).
The Code Uses Different Standards for Different Areas -
Different areas, with different developed and natural conditions, have'diffiering levels of
appropriate light usage, and different sensitivities to the various obtrusive aspects of exterior
lighting. Because of this, four Lighfing.Zones are defined in the Model Wisconsin ExteriorLighting
Code, and fighting standards appropriate to those Zones are established:
Zone E1:
Areas wlth tntrlnsiCally dark landscapes. Examples are State parks, National forests,
scenic rivers and shorelines, and other areas of outstanding natural beauty, or rural and
residential areas where inhabitants have expressed a strong desire that all light trespass
be strictly limited.
Zone E2:
Areas of low ambient brightness. Rural and ex-urban residential areas.
Zone E3:
Areas of inedium ambient brightness. Urban residential areas.
Zone E4:
Areas of high ambient brightness. Normally these are urban areas having both
residential and commercial use and experiencing high levels of nighitime activ"ity.
' 13
Roadway Lighting -
Roadway lighting is a special case of area lighting, and it is often approached in lighting codes
differently than other lighting. The main issues of lighting types and standards for roadways are
focused on considerations of safety, utility, cost, and to some degree aesthetics. Generally, the
community itself will provide roadway lighting, or if it requires developers of new projects to install
roadway lighting, the community will likely specify details of how the lighting is to be done. Such
specifications commonly include hardware, pole heights (and somefimes colors), pole spacings
and locations relative to the roadway, and sometimes illumination levels.
Though lighting quality in roadway installations can benefit from the standards developed in
lighting codes, such public lighting is not subject to the same public scrutiny as tighting for
businesses. The details of roadway lighting for a community are usually set by the traffic
engineering department, if there is one, and it is through engineering standards that such lighfing
is best addressed. (5ee Refeience 1: Roadway lighfing standards.) Area Lighting Pole Heights - Some communities have specified limits on the heights of lighting poles, either through a lighting
code or othervvise in development standards. There can be two reason for doing this, but the
results of such restrictions may not be what is often intended. If the intention is to limit the daytime
visual impact of tall light poles against landscape views, then shorter poles may help. But the
lighiing un'rformity goals of the designer may offset the gains from shorter poles by causing an
increase in the number of poles. More poles also cost more money to install and operate.
~
Pole height restrictions may result in more poles to maintain uniformity
15
Sports Lighting - The lighting fixtures commonfy used for sports lighting can be huge sources of direct glare to
spectators and players actually using the fields, and at considerable distances from the sports
fields. The brightest single sources of light visible in city nighttime landscape views are often
these facilities. It is no surprise that such lighting is probably the single greatest source of
complaint and neighborhood tension about lighting issues.
Lighting levels used for night sports are the highest commonly encountered in the nighttime
environment. Recommended levels for social or recreational sports., including.most municipal
sports activities, range from 200 to 500 lux (20 to 50 foot candles); levels for professional sports,
with large spectator attendance and television coverage, can reach 3000 lux (300 foot candles).
Controlling trespass and glare with such lighting levels is an extreme technical challenge, requiring
the utmost in quality luminaires and design.
r
,
Fully Shielded Sports lighting (courtesy of SoflOLighting) In the past, available fixtures and Gghting designs oiten left little Cho'tCe f0r CommUllfieS and
designers seeking to minimize spill and glare in sports lighfing. Fortunately, several
manufacturers have recently begun producing fully shielded luminaires suitable for sports lighting,
particulady for the most commonfy encountered levels of lighting. These designs provide major
reductions in off-field spill, and can entirely eliminate direct uplight in all but the brightest fighting
levels required far professional level sports. Further, many feel that these designs deliver
substantialy improved lighting quality on the field for the players.
' 17
The appearance of old.fashioned ar traditional luminaire styles is
considered attractive n many communities, especially those trying to
recapture the ambiance of the previous century in their downtown areas., -
Such lights are appearing even in relatively young communities that have
had no historical use of such lighting. The luminaires are typically designed
to hold a lamp within a glass (or plastic) enclosure, often with four flat
panes, and fblly visible straight from the side - there is -no shielding for light
rays projected near and even above the horizontal. •
Such luminaires can be effective and attractive if used,purely for decorative
purposes, with very low output lamps simulating the low output gas flames, originally held by such fictures. Bad [ighting results however when an
attempt is made to achieve modern illumination levels with such luminaires.
To achieve even minimal illumination on the ground, the intensity projected Fully Shielded ,
. at h'igh angles becomes high, severely compromising the effectiyeness of. Antique
the lighting with glare. Fully-shielded but otherwise antique-style luminaires thaf contain the light
- source reoessed within the top of the luminaire are.available from a
number of manufacturers. Though the lamp is fully recessed into the
upper housing in these designs, true tull shielding is not achieved since
the glass or plastic windows,. even if quite smooth, will refract and scatter
some light outvirard and,upward, particularly as they age and get dirty.
Further, since such luminaires are generaly mounted,on quife shott poles
(3-4.5 meters;or.10-16 feet); and since the pole itself genera0y will cast a
substantial shadow on the ground around the pole, achieving good .quality
' lighting with acceptable uniformity "and glare is difficulf with"such designs; .
they should still use lamps with about 5000 lumens o-r less outpuf, and not.
he used as a sole light source where tighting quality is a priority. Cut Off Lighfing
Bike Paths and Walkways -
Multiuser non-motorized transportation corridors are becoming more common as people seek
altematives to drivi,ng, and look for recreational opportunities off city streets and highways. In
cases where commuter bicycle traffic is heavy, lighfing of bike paths may be considered.
Acknowledging that pedestrians~ recreational and commuter traific will be using the same corridor,
bicycle pathway lighting must provide an appropriate level of illumination for all users. In addition;
many pathways are adjacent to residential or natural areas, so that sp'ill lighting and glare should. :
be avoided to the extent possible.
Bollards style luminaires mounted below eye level are ideal for
illuminating bike paths and walkways. More frequerit spacing, combined
with lower waitage bulbs, can meet recommended levels of illuminance
and u"n'iformity while reduang operating costs. When properly chosen, ;
these fixtures also eliminate glare and light trespass on suROUnding :
properties: They can be particularly effective for redaimed railro8d a~
grades at elevations above adjacent homes.
. ,
Ballard
' 19
Part 2: The Illiodei Vllisconsin Exterior Lighting Code
Introduction -
A lighting code is how a communiiy expresses its expectation for quality lighting. If it is well
written, implemented and enforced, the amotant of improvement that can be achieved for most
communities is phenomenal. Effective shielding standards, as recommended in this model code,
can reduce the amount of light escaping into the sky by fifty percent or more, compared to typical
unregulated lighting practice. In the majoriiy of cases, these shielding standards will also virtually
efiminate glare. In applications where over-lighting has become a common practice (e.g. service
station canopies and parking lots), the overall lighting limits recommended in The Model
Wisconsin ExteriorLighfing Code, expressed as "lumens per acre caps°, will reduce unnecessary
lighting, glare and stray light by even greater amounts.
Unlike other forms of pollution, the elimination of light pollution in all its forms actually saves
money. Quality lighting costs less than bad lighting, in the long term and even usually in the short
term. Everyone wins when lighting is done right.
Though comprehensive exterior lighting codes originated in communities with significant
astronomical research facilities, light pollution issues are much broader than the effectiveness of
astronomical research. All of us (even non-astronomers) live under the sky, and all of us need
quality exterior lighting. Careless use of exterior lighting damages the nighttime environment for
everyone, often decreasing security and safety and creating hazarcis and distraction where none
existed without the lighting.
Quality lighting retums a sense of balance to the night, and gives a hospitable appearance to our .
towns and cities when the sun goes down. Qual'ity lighting brings other substantial benefits as
, well. Lacic of glare and excessive illuminafion improve visibility, especially to the aging eye.
Elimination of wasted light saves money, energy and resouroes reduce air pollufion, water
pollution and carbon dioxide emissions caused by energy production and resouroe extraction.
But poor lighting pracbce is all too common. Careless and excessive use of lighting in our exterior
environment compromises safeiy and utility, at the same time that it causes extensive damage to
the aesthetics of the night. Bad lighting hurts everyone. It starts a cascade of negative
consequences - beginning with the loss of our views of tlie heavens, continuing through falling
levels af safety and utiliry, aggravation of neighbors and wildlife, disturbance of the rhythms of day
and night that are vital to many natural systems, damage to the aesthetic appearance of our
communities, wasted monetary and natural resouroes used to produce wasted light, and increased
a'tr polluti0n 8nd Cdrbon dioxide levels from wasted fossil fuels. There is nothing good that comes
from bad lighting.
Using the Model Wisconsin Exterior Lighting Code -
The Model Wsconsin Exterior Lighting Code does not intend to offer a single solution, appropriate
for all communities or situations. It offers instead a comprehensive guide describing issues
relevant to the control of the obtrusive aspects of exterior lighting, and a list of effective regulatory
approaches to mitigate these aspects. The Model Wisconsin Exterior Lighting Code is intended
for use by a community of any size seeking to write a new, or update an existing, lighting code.
21
after the effective date of the code, but many codes exempt public roadway lighting, or exempt
fixtures containing lamps below a certain output level. The approach to lighting that is in place at
the time the code is adopted can differ considerably from jurisdiction to jurisdiction. .
An exemption for public roadway lighting is a practical issue related to the detailed specifications
often used for such lighting. These are usually addressed by engineerin,g standards (See
Refersnce 9: Roadway Lighting Standards). Codes that exempt low-output fixtures seek to simplify the application ofthe code by avoiding
restrictions and evaluation of such fixtures, which are regarded by some as having minimal
obtrusive impacts even if they are poorly utilized. Such lovwoutput fixtures are however a prinaple
source of trouble and complaint in darker surroundings such as residential areas and particularly
rural areas. Further, such an exemption in practioe has oiten led to a tendency to use more .
poorly-designed and obtrusive lov+tioutput fixtures to avoid regulafion, when the job would have
been much better realized with higher output, higher qua~ity fixtures. In The Model Wisconsin
Exterior Lighting Code aIl lights are addressed. While some restrictions are relaxed for lower
outputs, they are not entirely excluded from consideration.
Regarding existing lighting, approaches can vary from requiring immediate conformance of all
lighting (including previous installations), to never requiring conformance of previous installations.
The available options tiere will be constrained by many factors, including the state constitution,
case law and precedent, pollical will and community desire. If in-plaoe lighting is given any
difFerent treatment, then the code should define rules for such lighting. During the period that
such special nules apply, such lighfing is said to be "grand fathered " Commonly, codes everdually
require conformance of all lighting, usualty.after a period of time of from a few to ten years (a
so-called sunset clause).
! Permanent grand fathering of old lighting installations will cause ongoing enforcement problems.
In principle all old lighting will eventually be changed, because the fixture breaks, the site is
re-developed or just redesigned. But in practice what often happens is that such lighting will be
replaced piece-meal, and no permit is taken for the replacement or upgrade, and therefare no
review is done and the replaoement will often be as bad as the old lighting. Further, lighting will
often be simply added to sites with grand fathered lighting. Though replacing or adding lighting
without approval is not allowed the way most codes are written, in practice someone must notice
that it has been done. .
But even if someone notices that the lighting has been changed or supplemented, on a grand
fathered site there probably exists no documentation of the previous lighting, and the situafion can
degenerate to one person's or group's word against another. Such situations are economically
and politically costly and should be avoided tf possible by including a sunset clause in the code. If
after ten years (for example) all old lighting must be brought into compliance, then there is no
question - if the light is non-oompliant, it is a violation; no-one has to prove when it was installed
Finally, some codes have been applied only to public or commercial lighting, exempting.private
(residential) and sometimes govemmental lighting. Though residential standards have practical
difficulties for application and enforcement (See: Residerrtial Lighfing), lighting codes should
address this lighting also, sinoe it can have great negative impacts in residential areas. Exempting
lighting at govemmental installations sends entirely the wrong message, and is strongly
discouraged. Publidy owned facilities should lead the way in conforming to the'ir own codes, and
demonstrating the advantages of quality lighting for all lighting users. •
' 23
create immense problems and "loopholes" where poor lighting prac#ices are inadvertently allowed,
or even encouraged, along with the intended exception. Section 4. 5hielding and Total Exterior Light Output Standards 41 All nonexempt exterior lighting fixtures shall have shielding as shown, in Table 4.1.
Table 4.1 LAMP TYPE AND SHIELDING STANDARDS - ,
LIGHTING ZONE'=
USE. CLASS AND LAMP TYPE . . E4 E3 E2 E1 ,
Class 1lighting (Color Rendition):
Initial output greater than or equal to 2000 F , F F , F
lumens
Initial output below 2000 lumens (2) A(1) A(1) A(1) F
, Class 2 fighting (General Illumination): . ;
, Initial output greatec than or equal to 2000 F F F F'
lumens '
Initial output below.2000 lumens (2) A(1) A(1) A(1) F
Class 3lighting (Decorative) (3): . : .
,
Initial output greater than or equal to 2000 F F X - - Xlumens
Initial output below 2000 lumens (2) A(1) A(1) F . F
Residential fighting (all classes) (4):
Initial output greater than or equal to 2000 F F F - F lumens . Initial output below 2000 lumens (2) A(1) A(1) A(5) A(5)
F'nxture Use Codes: - A= all types of fixtures allowed; shielding not required but highly recommended, except
that any spot or flood-light must be aimed no higher than 45 degrees above straight down
F= only fully shielded fixtures allowed
X = not allowed
Notes to _Table 4.1 . (1) Flood or spot lamps must be aimed no higher than.45 degrees a6ove straight down ,
(half-way between straight down and straight to the side) when the source is visible from
25
allowed up to 5,500 total lumens, or the amount indicated in this Table based on the
parcel's acreage, whichever is larger. Each is also allowed a maximum of 5,500 lumens of
unshielded ("A") lighting, provided Table 4.1 allows the lamp's type with "A" shielding. All
residential spot or flood lamps permitted are to be aimed no higher than 45 degrees above
straight down (half-way between straight down and straight to the side).
(See Reference 2: Origin of 45 degree limitation for spotlights and floodlights)
(See Reference 5: Discussion of lumens per net acre caps)
(See Referenoe 6: Equivalent lumens/acre, Iumens/Fiectare and lumens/meter? values)
(See Reference 7: Origin of 5500 lumen unshielded cap)
(See Reference 8: Altemative section 4.2 with LPS requirement)
4.3 All light fixtures that are required to be shielded shall be installed and maintained in
such a manner that the shielding is effective as described in the definitian in Section 16 for
fully-shielded fixtures.
4.4 Beyond the shielding requirements of Section 4.1, all light fixtures shall be located,
aimed or shielded so as to minimize stray light trespassing across property boundaries.
Particularly, any lamp installed on a residential property and visible from any other
residential property must be shielded such that it is not directly visible from that
property. 4.5 Multi-class lighting must conform to the shielding and timing restrictions, if any, that
apply to the most restrictive included class.
,(See Reference 9: Example applications of Section 4)
5. Outdoor Advertising Signs
Most civil regulations affecting signage wil) be contained in a Sign Code, and coordinating the
lighting aspects of signage addressed in the Exterior Lighfing Code with the Sign Code is
essential. It is a good idea to include a reference within the sign code to this section of the lighting
code.
Lighting of signs is an important lighting issue. After area lighting, commercial sign lighting is one
of the largest souroes of light in commercial districts. The uplight, glare, and aesthetic impacts of
signage depend very strongly on the design of the sign and its lighting.
. The Model Msconsin Exterior Lighfing Code includes requirements that all exterior lighting for
signage be down-directed, with shielding and lamp type standards the same as for any other
lighfing. Some billboarcl manufacturers or operators may claim that such lighting cannot be done
or is impractical, but many jurisdictions have been succsssful in requiring such lighting. Some
jurisdictions (Flagstaff and Coconino County, as well as the state of Vermont) either prohibit
lighting of such "off-site" signs (off the site of the advertised business), or prohibit such signs
altogether. The Model Wisconsin Exterior Lighting Code includes a prohibition against lighting of
off-site signs in some areas (Section 9.4).
Intemally illuminated signs are by their nature unshielded light sources; in communities with good
light shielding practice, the light emanating from such signs are a major remaining source of direct
uplight. Styles of signage with decreased background luminance can greatly reduce overall sign
lighting outputs at the same time that they improve IegibiGty and advertising effectiveness.
27
Table 5.3 ILLUMINATED SIGN CURFEWS
LIGHTING ZONE
Sign Type and Land Use Zone(1) E4 E3 E2 E1 Commercial and Industrial zoning
Opaque Background 12a 12a llp llp
Colored Background 12a 12am llp N/
Light Background lOp lOp 9p N/
All residential zoning
Opaque Background . 11p llp lOp 9p
Colored Background . llp llp lOp 9pr-r
Light Background 8p $p 8p $P
Notes to Table 5.3
(1) Land Use Zoning refers to the predominant use of land within 300 meters (or 1000
, feet) of the parcel on which the sign is located.
(2) N/P means that such signs are not permitted. 6. Special Uses These are relatively uncommon, mostly high-intensity lighting uses with large potential obtrusive
impacts that justify special treatment. The Model Wisconsin Exterior ligh6ng Code requires
profiessional design for some, which can have cost implications. The temptation to include such
technical and specific restrictions in the lighting code for many uses should be resisted, since such
a path can Iead to inflexibility and the jurisdiction trying to specify, understand and enforce designs
and specifications that professional lighting designers take years to leam.
High-intensity lighting systems, such as those used for many sports activities, can have
tremendous impacts on nearby properties, and even on properties up to considerable distances if
the design is poor. The requirements for high levels of illumination, combined with the large areas
to be illuminated and the large setback distances necessary to keep the lighfing standards away
from the field, together combine to make it extremely challenging for designers to keep lighting
and glare levels in the'surrounding areas undergood control.
For these reasons, good community land-use planning attempts to avoid the juxtaposition of such
uses with uses that are adversely affected by this spill lignt, principally residential uses. Glare into
nearby roadways must also be carefully considered. Even with such planning,.trespass and glare
can be very obtrusive, even hazardous, unless the utmost care and skill is utilized in the selection
of luminaires and the design.
The Model Wisconsin Exterior Lighting Code requires that some speaal uses (athletic fields and
display lots) be designed and certified after construction by a registered engineer. Though such a
requirement has signficant cost implications, the budgets for such projects are already usually
29
F. Curfew: All events shall be scheduled so as to complete all activity before the curfew
listed in Table 6.1. Illumination of the playing field, court, or track shall be permitted
after the curfew only to conclude a scheduled event that was unable to conclude
before the curfew due to unusual circumstances.
Table 6.1 SPORTS FACILITY AND DISPLAY LOT LIGHTING CURFEWS
LIG9iTING ZONE .
E4 E3 E2 E1
12am llpm llpm lOpm
6.2 Outdoor Display Lots.A. Lighting for display lots shall be considered Class 1(Color Rendition), and shall be
exempt from the lumens per acre limits of Section 4.2.
B. Shielcling: All display lot lighting shall utilize fully shielded luminaires that are installed in a fashion that maintains the fully shielded characteristies..
C. Illuminance: The display lot shall be designed to.achieve no.greater than.the minimal
illuminance levels for the activity as- recommended by the Illuminating Engineering
Society of North America (IESNA). - :
D. Off=site spill; The display lot shall limit off-site spill (off the parcel containing the .
, clisplay lot) to a maximum of 5 lux (0.5 fc) at any location on any non-residential . -
property, and 0.5 lux (0.05 fc) at any location, on any re5idential property, as
measurable from any orientation of the measuring device..
E. Certification: Every display lot lighting system design and installation shall be,
certified by a registered engineer as conforming to all applicable restrictions of this
Code.
" F. Curfew: Display lot lighting exceeding the lumens per acre cap of Section 4.2 shall be
turned off at the curfew listed in Section 6.1 or wittiin thirty minutes after closing~ _
of the business, whichever is later. Lighting in the display lot after.this time shall be. :
considered cfass 2 lighting, and shall canform to all restrictions'of this Code applicable for this class, including the lumens per acte caps in Section 4.2.
'(See Refierence 13: Lumen cap exemption for display lots)
6.3 Service Station Canopies: •
A. Lighting for service station canopies shalt be considered class 2 lighting (General Illumination). . B. Shielding: All fuminaires mounted on or recessed into the:lower surface of.service
station. canopies shall be fully shielded and utilize flat lenses.
C. Total Under-Canopy Output: The.total light output used for illuminating seivice
station canopies; defined as the sum of all under-canopy initial bare-lamp outputs
in lumens, shall not exceed 430 lumens per.square meter (forty lumens pe"r square
31
-'hotometric data, such as that furnished by manufacturers, or similar showing
the angle of cut off of light emissions.
7.2 Additional Submission. The above required plans, descriptions and data shall be sufficiently complete to enable the designated official to readily determine whether
compliance with the requirements of this Code will be secured. If such plans, descriptions
and data cannot enable this ready determination, the applicant shall additionally submit
as evidence of compliance to enable such determination such certified reports of tests as
will do so provided that these tests shall have been performed and certified by a
recognized testing laboratory.
7.3 Subdivision Plats. If any subdivision proposes to have installed street or other
common or_public area exterior lighting, submission of the information as described in
Section 7.1 shall be required for all such lighting.
7.4 Lamp or Fixture Substitution. Should any exterior light fixture or the type of light
source therein be changed after the permit has been issued, a change request must be
submitted to the designated official for approval, together with adequate inforrnation to
assure compliance writh this Code, which must be received prior to substitution.
7.5 If the designated official determines that the proposed lighting does not comply with
this Code, the permit shall not be issued or the plan approved.
7.6 For all projects where the total initial output of the proposed lighting equals or
exceeds 50,000 lamp lumens, certification that the lighting, as installed, conforms to the
approved plans shall be provided by a certified engineer before the certificate of occupancy
is issued.. Until this certification is submitted, appi-oval for use of a Certificate of '
Occupancy shall not be issued for the project.
8. Approved Materials and Methods of Construction or Installation/Operation
This section provides a method for addressing any lighting designs or developments that have not
been addressed in the code. As written in the Model Wisconsin Exterior Lighting Code, it provides
a no-cost approach for innovations that otherwise would have to be addressed through the
jurisdiction's variance procedures. It is not often used in most codes.
Care must be exerased in deading who will make the decision in these cases. As written here,
the local planning official is suggested as most appropriate, since an official employed by the
community is charged with overseeing the community's interests in evaluating the proposal. If
there is a need for technical evaluation beyond the expertise of the designated official, outside
advice can be solicited from the local lighting advisory group (See: Ongoing education in exterior
lighting or from a professional lighting designer hired for the occasion.
33
-Purpose of,pcoposed lighting;
-Information for each luminaire and lamp combination as required in section 7,1;
•Previous temporary exemptions, if any, and acidresses of premises thereunder;
~Such`other data and information as may,be required,by, the designated official.
10.2 Approval; Duration. The designated official shall haye five (5) busine5s days.from the.
date of submission of the request for temporary exemption to act, in writing, on the ,
request. If approved, the exemption shall be valid.for not more than thirty (30) -days from
the date of issuance of.the approval. The approval shall be renewable upon furthec wrrtten request, at the discretion of.:the designated official, for,a maximum of one (1).additional thirty (30) day period. The designated official is not authorized to grant more than one
(1) temporary permit and one (1) renewal for a thirty (30) day period for~the same; property ~
within one (1) calendar year. 10.3 Disapprov.al; Appeal. If the request for temporary exemption or its extension is ,
disapproved, the person making the request wi.ll have the appeal rights providedin Seation 12. - . ,
11. Other Exemptions ' " . . . ~ .
Section_11:1 specifies the "grandfather" rules for previously installed non-conforming lights. ;See
- also Section 3, which describes how the standards apply to new lighting and,the conditions under .
whicfi lighting is considered to be new. '
Section 11.2 concems the issue of eminent domain - state and federal bodies are not legally
constrained by local codes, and ttiey of course know this. In many areas though such
organizafions will cooperate with tlie local planning bodies, submitting building plans for~example
. as a courtesy for review.. This subsedion simply states that such a process is encouraged for
lighting as well. The effective way to' make'sure it happen"s; fhougFi, is to have your :
representatives (c.ity counal, county supervisor, etc.) make contact with the, local representatives ,
of any state or federal operations, inform them of the issues and the code, and gain their personal. assurance that they will cooperate with the community. This contact will need renewal onan -
irttermittent basis.
Section 11. Other Exemptions
11.1 Nonconformance
A. Bottom-mounted or unshielded outdoor advertising sign lighting shall not be used
beginning five years after enactment of this Code. ` . _
B. All other exterior light fixtures IawfuUy installed prior to and operable on the
effective date af this Code are exempt from all requirements of this Code. There
shall be no change in use or lamp type, or any replacement (except for same-type
and same-output lamp replacement) or structural alteration made, without
conforming to all applicable requirements of this Code. Further, if the property is
abandoned, or if there is a change in use of the property, the provisions of this Code `
will apply when the abandonment ceases or the new use commences. 35
16. Definitions
Definitions in a lighting,code are the vocabulary of effective lighting control and to some extent
quality lighting; they must tie approached with the understandirig of who must understand and use
them. Quality lighting is a complex and evolving subject, praeticed by professionals with extensive
training in aspects of electrical, photometric and visual science, technologyand application.
Lighting codes are not intended to replaoe this training or the extensive professional manuals used
by such designers, but instead are primarily intended for use and implementation by planning
departrnents at ciiy and county level. Where at all possible, reliance on technical definitions should be avoided. Though a technical
definition may.be more prease, precision does not help if the person using the definition does not
have the training or practical background to understand and applyit. The persons who must .
understand and use the lighting code are planners, cJevelopers, small business owners, ,
. homeowners, engineers, and everyday citizens. Only a few of these persons have,the training to
understand definitions like ttiese:
Full Cuto.ff Light Fixture. A light fixture with a light distribution where no candela ocar at or above an angle of 90 degrees above nadir. -,Additionally, the candela per 1000 lamp lumens does not numerically exceed 100 (10%) at a vertical angle 80 degrees above .
nadir. This ap"plies to all lateral angles around the luminaire.
Lumen: The luminous flux emitted within a unit so(id angle (one steradian) by a point
source having uniform luminous intensity of one candela. Most don't. There are ways around this kind of problem in almost all cases. For example, the,
Model Wisconsin Exterior l:ighting Code has these definitions: .
Fully Shielded Light Fixtuie. A light fixture consfruded in "such a rrianner that all light '
emitted by the fixture, either directly from the lamp or. a diifu"sing element, or indirectly by
reflection or refraction from any part of the luminaire;-is projected belowthe horizontal.
' Lumen. Unit.of luminous flux; used to measure the. amount of light emitted by lamps..
Almost nothing is lost, but now almost all users will be able to understand the definitions.
Much care has gone irito creating many of the following definitions based on long exierienoe -
gained with the:applicafion=of real lighting codes, be careful if you modify any.- the irnplications to
and interpretations of other users must be a fully appteaated: _ _ Secfiion 16. Definitions
As used in this.Code, unless the context clearly indieates otherwise, certain words and phrases used in this Code shall mean the following: .
16,1 Class 1 Lighting, All exterior lighting used for;, but not limited to, exteriotsales or
eating areas, assembly or.repair areas, advertising and other signs, recreational facilities and other similar applications where COLOR RENDITION IS IMPORTANT to preserve the _
effectiveness of the activity. Designation of lighting as Class 1 requires a fnding by the Planning Director of the essential nature of color rendition for the application. Recognized .
Class 1 uses are: outdoor eating and retail food or beverage service areas; outdoor maintenance areas; display lots; assembly areas such as concert or theater,
:
amphitheaters.
37
(See Reference 17: How to recognize fully shielded fixtures)
(See Reference 18: Fully shielded lights and aiming of adjustable luminaires)
16.12 Glare. The sensation produced by a bright source within the visual field that is
sufficiently brighter than the level to which the eyes are adapted to cause annoyance,
discomfort, or loss in visual performance and visibility. The magnitude of glare depends on
such factors as the size, position, brightness of the source, and on the brightness level to
which the eyes are adapted.
16.13 Installed. The attachment, or assembly fixed in place, whether or not connected to a .
power source, of any exterior light fixture.
16.14 Light pollution. Any adverse effect of manmade light.
16.15 Ught Trespass. Light falling where it is not wanted or needed, typically across
property boundaries.
16.16 Lighting Zones. The fnre lighting zones are defined on the Lighting Zone Map, by this
reference made a part of this Code. A parcel located in more than one of the Lighting
Zones described in Section 16.16.A-E shall be considered to be only in the more restrictive
Lighting Zone. Guidelines used to guide the delineation of the lighting zones are:
16.16.A Lighting Zone E4. Areas of high ambient lighting levels. This Zone generally
includes urban areas with primary land uses for commercial, business and industrial
activity, including highway commercial and downtown districts.
16.16.13 Lighting Zone E3. Areas of inedium ambient lighting levels. This Zone
generally includes suburban residential areas, though neighborhood commercial or
industrial parcels largely surrounded by suburban residential uses will often be
included. 1616.C Lighting Zone E2. Areas of low ambient lighting levels. This Zone generally includes rural residential and agricultural areas, but may also include small outlying
neighborhood commerCial and industrial areas surrounded by rural residential areas.
16.16.D Lighting Zone El. Areas with intrinsically dark landscapes. This Zorie
includes'all areas within ffty (50) kilometers (31 miles) of astronomical
observatories and within ten (10) kilometers (6 miles) of local or national park
. boundaries, as well as the parks themselves. In these areas the preservation of a
naturally-dark enviranment, both in the sky and in the visible landscape, is
considered of paramount concern. This Zone may also include rural areas, including
rural residential areas, that have identified preservation of natural darkness as a
high priority or other areas where the presenration of a naturally dark landscape is
of utmost priority. .
39
with Section 4.2 [Total Exterior Light Output] of this Code,. the light emitted from exterior
light fixtures is to be, included in the total output as follows: .
A. Exterior light fxtures installed on poles (such as parking lot luminaires).and ligfit
fixtures installed on the sides of buildings or other structures, when not shielded '
from above by the structure itself as defined in parts B, C and D below; are to be
included in the total exterior light output by simply adding the initial lumen outputs of the lamps used;
B. Exterior light fixtures installed under canopies, buildings (including parking garage .
decks), overhangs or roof eaves where all parts of the lamp or luminaire are locatedat least five (5) feet but less than ten (10) feet from the nearest edge of the,
canopy or overhang are to be included in the total exterior light output as though
they produced only one-quarter (0.25) of the lamp s rated-initial lumen output;
C. Exterior light fixtures installed under canopies, buildings (including parking garage
decks), overhangs or roof eaves where all parts of the lamp or luminaire ate located
• at least ten (10) feet but less than thirty (30) feet from the nearest edge of the
' canopy or overhang are to be included in the total exterior light output as though
they produced only one-tenth (0.10) of the lamp's rated initial lumen output.
D. Exterior light fixtures installed under canopies, buildings (including parking garage ~
decks), overhangs or coof eaves where all parts of the.lamp or luminaire are focated
thirty (30) or more feet from the nearest edge of the canopy or overhang are not to
be~included in the total exterior light output. Such lamps must:however conform to
the lamp source and shielding requirements of Section 4: (See Reference 15: Further information on canopy lighting) -
1625 Outdoor Recreation Facility. An area designed for active recreation, whether publicly or privately owned, including, but not limited to, 6aseball diamonds, soccer and
football fields, golf courses, tennis courts and swimming pools.
16.26 Person. any individual, tenant, lessee, owner, or any commercial entity including but
not limited to firm, business,~partnership, joint venture or corporation. - ' .
16.27 Sign, Externally. Illuminated. A sign illuminated by light sources from the outside.
16.28 Sign, lnternallyllluminated. A sign illuminated by light sources enclosed entirely
within the sign cabinet and not directly visible from outside the sign. ;
16.29 Sign,. Neon.. A sign, including luminous gas-filled'tubes formed into text, symbols-or:
decorative elements and directly visible from outside the sign cabinet. ;
16.30 Sky Glow. The brightening of the night sky that results from the saattering of
artificial visible radiation from the constituents of the atmosphere. -
41
~ .
.r
' • J
~
- , . i; . . , .
. <46° 46e
• .
A 45-degree down-tilt will control the worst giare from floodligfits. The illustrated pattem is 40/60'
degrees iull width at 500/6110% of peak candlepower,,a typical PAR-38 floodlight pattern.
`3: Discussion of 2000 lumen Shielding Split
Relaxing shielding standards.for Ibvwoutput lamps increasss flexibilityfor such,lamps. This is particulatly helpful for residential lighting, where .well-shieldetl fixtures are hard to find and the
obtrusive impacts may be considered rrunimal in many,situations. The 2000 lumen figure,is .
consistent.with the lamp types listed under(See Reference 4: E)eamples of lamps with 20001umen
and less). '
ArT unfortunate and unintended side-efrect, of this approach in lighting codes is that some users
may, attempt to use many lovwoutput poorly shielded lights instead offewer high=output shielded
lights, pefiaps in an attempt at minimizing initial hardware costs or because of a clesire to use a
partiaila."r luminaire with poor optical control because of it's aesthetic appearanae. The worst
' consequences of this tendency (excessive glare and uplight) are mitigated by set#ing the lumen
value of the split no higher than 2000 or 3000 lumen, and by_having a strict cap on the unshielded
lumens per net acre (Section 4.2). - But those applying the code should be encouraged to attach
real meaning to. the definition of "A" in Table 4.1: "all types of fixtures 'allowed; shielding nbt
• required but highly recommended... should mean that unshielded lights, even of low output,
should be allowed only if shielded lighfing is not practical or feasible. The goal for all general .
lighting (dass 2) should be, 100%fully shielded. .
4: Examples of, Lamps with 2000 lumen and Less.
The acceptability and shielding restrictions applicable to a partiaular lamp are decided by its initial
lumen output, not wattage; check manufacturer's specifications. Examples of Iamp typES of 2000
lumens and belvw are
• 900 Watt Standard Incandescent - . • 15 Watt Cool White Fluorescent . .
• 15 Watt'Compact Fluoresoent - • 18 Watt Low Pressure Sodium 5: Discussion of Lumens per Net Acre Caps
Analyses of recommended lighting practices and many examples of corrimercial development -
show that the lumens per acie limits of Table- 4.2 for Lighting Zones. E4 and.E3 (200,000 and
100,000 lumens per net acre) allow sufficient lighting for efficient and safe lighting.of outdoor .
areas. These limits have scant impacts ori typical lighting design"s and ptactices eVen in large
cities with higher-intensity lighting: The limits for Lighting Zone E2 (50,000 lumens per net acre),
may require some adjustments to typical designs to concentrate.light, but allow illuminances. :
consistent with recommended practioes for low-activity levels:with. efficient lighting design. The
43
specify lighting levels?). The values listed are approximately equivalent- if desired more exact
conversion can be obtained by multiplying lumens/acre by 2.471 to obtain lumens/hectare.
LumenslAcre Lumens/Hectare LumenslMeter2
200,000 500,000 50
100,000 250,000 25
50,000 120,000 12
10,000 25,000 2•5 _
5,000 12,000 1.2
2,000 5,000 0.50
. 1,000 2,500 0.25
7: Origin of 5500 Lumen Minimum-Unshielded Cap. Single-family detached home residential parcels are cflmmonly as small as 1/5 or 1/6 acre, or
even smaller. Rural properties are commonly an acre or farger. For larger properties, it is
appropriate to scale the lighting allowance with area, sinoe many large parcels will have auxiliary
structures such as bams, shops or other outbuildings. But per acre lumen caps appropriate for
larger rural properties will give unreasonably small allowances for small suburban or urban lots; .
conversely, per acre caps appropriate for small lots would give huge allowances for larger
properties.
The approach in the Model Krisconsin Exterior Lighting Code is to apply per acre caps
appropriate for larger properties, and establish minimum values that allow adequate lighting for
smaller propetties: The minimum is based on the following list of lamps, which might be considered typical for exterior residential lighting: .
2 60W INC porch light 2 X 855 lm = 1710 lm (Std A incandescent)
6 50W INC floodlights 6 X 590 lm = 3540 lm (GE Std Halogen PAR-38) •
5250 lm
The limit at 5500 lumen rounds out this figure and allows for other
manufacturer's lamps.
Other values are reasonable, and should be used if the communiiy feets another inventory is more
appropriate. Though there may be some concem in allowing such apparently large amounts of
lighting for residential uses, remember that most residential lighting is off most of the fime. If 5500
lumen were to be on all the time, it might be considered obtrusive (but again, remember the strict
shielding standards in Table 4.1 References 1 and 5, Table 4.2 Reference 3, and Section 4.4), but
effective ways to address these rare instances, that are not overly restrictive for the majority of
users who leave most lights off most of the time, have not been discovered. Residenoes will be
permitted more than this minimum if the per acre cap is larger, which occurs for parcels of 0.28,
0.55 or 1.1 acre (in Lighting Zones E4, and E3-E1 respectively).
Though there is in prinaple no reason all residential lighfing cannot be fulty shielded, legal
restricfions are often impractical, and the effort and intrusion are usually unjustified for such
relatively minor light pollution impacts. It is difficult, thougfi not impossible, to find quality shielded
45
9: Example Applications of Section 4. The shielding staridards and lpmen caps of Tabies 4.1 and 4.2 in the Model Wisconsin Exterior
Lighting Code are summarized here as they apply for the various land uses in the five lighting
zones. The notes to the tabfes and other subsections of Sedion 4 affect details of the lighting
use, some of which are not shown here.
1)Residential single-home and duplex properties (per parcel)
Zone E1:
• All lamps 2000 lumen or greater must be fully shielded .
• Any unshielded lights must be less than 2000 lumen each and must not be directly visible
from any other residential property
Maximum Lumens:
10,000 Im/AC or 5,500 Im (whichever is greater), all lights, including up to 1,000
Im/AC or 5,500 Im (whichever is greater), unshielded
Zone E2: • All lamps 2000 Im or greater must be fully shielded .
• Any unshielded lights must be less than 2000 lumen each and must not be directly visible
' from any other residential property
Maximum Lumens: 10,000 Im/AC or 5,500 Im (whichever is greater), all lights, including up to 1,000
Im/AC or 5,500 Im (whichever is greater), unshielded
Zone E3:
• All lamps 2000 lumen or greater must be fully shielded
• Any unshielded lights must be less than 2000 lumen each; any flood or spot lights must ,
be aimed no higher than 45 degrees from straight down
' Maximum Lumens:
10,000 Im/AC or 5,500 Im (whichever is greater), aq lights, including up to
. 5,000 Im/AC or 5,500 Im (whichever is greater), unshielded
Zone E4:
• All lamps 2000 lumen or greater must be fully shielded
• Any unshielded lights must be less than 2000 lumen each; any flood or spot (ights must
be aimed no higher than 45 degrees from straight down.
Maximum Lumens:
20,000 Im/AC or 5,500 Im (whichever is greater), all lights, including up to
5,000 Im/AC or 5,500 Im (whichever is greater), unshielded
2) Muttiple Family, Commercial and Industrial (per parcel) Zone E1:
• Class 1: all types and outputs permitted, fully shielded
• Class 2: all types and outputs permitted, fully shietded
• Class 3: all types under 2000 Im permitted, fully shielded
. Maximum Lumens:
25,000 Im/AC, all lights, induding up to
2,000 Im/AC, unshielded lights
47
11: Off-site Sign Illumination
Some jurisdictions prohibit the lighting of signs that are not located on the same parcei as the
advertised business.
Alternative text for section 5 might read: •
5.1 External illumination for on-site signs (signs located on the same parcel as the
business they are advertising or providing information for) shall conform to all provisions of
this Code. In particular, such lighting shall be treated as Class 1.lighting and shall conform
to the lamp source, shielding restrictions and lumen caps of Section 4.
5.2 Illumination of off-site advertising signs (signs located on a difFerent parcel than the
business they are advertising or providing information for) is prohibited in all lighting zones.
A further alternative 5.2 might allow such sign lighting only in the brighter urban districts:
5.2 Illumination of off-site advertising signs is prohibited in Lighting zones E1 and E2.
Extemal llumination for such signs in Lighting Zones E3 and E4 shall be included toward
any applicable limits in Table 4.2 for the parcel on which they are actually located.
12: Sign Styles with Less Impact
On average, colored-background signs have from 25% to 50% the total light output of white- or
light-background signs; opaque background signs have outputs from 5% to 50% of a white-badcground sign (See the discussion under Section 5 Overview Though the Model
Wisconsin Exterior Lighting Code takes a middle approach (prohbiting only light-badcground
signs), requiring sign styles with lower outputs should be considered, either cbmmunity-wide or in '
the darker lighting zones (E2 and E1).
Opaque-badcground signs not only produce the least light pollufion (usually by a wide margin),
they are also usually the most legible and therefbre most effective for conveying information. Another approach is to require low output styles (for example opaque background) for signs
advertising businesses that are open all night (such as motels, hotels, service stations, etc), or
after a particular time of night (such as midnight).
A subsection implementing this latter approach might read:
5.x Intemally illuminated signs on after midnight shall be designed with opaque .
bacl~yrounds and translucent letters and symbols. No colored-background or
white-badcground iritemally illuminated signs are to be illuminated after midnight. '
Lighting used inside intemallyilluminated sign cabinets is not included toward any applicable
lumen caps, since the actual amount of light that escapes the sign is variable over a tremendous
range (from a percent or less of the lamp lumens to 50% or more, if white-background styfes are
considered). To fairly include the actual outputs with such variation would require an difficult and
complex evaluation of the sign materials and details of the sign construction. A simpler and 5till effective approach is to require lower output styles (such as colored or opaque backgrounds) and
limitations on sign numbers and sizes speafled in the local sign code.
13: Lumen Cap Exemption For Display Lots
Display lots are exempted frorn the I'umen caps, since the illumination goals for such lots may be
difficult to accommodate under the caps. .
But at 100,000 lumens per acre and above, lighting for display lots could reach the lower IESNA
recommended average illuminance (501ux or 5 footcandles) relatively easily for substantial •
portions (20-30% or more) of a parcel, and therefore an exemption may not be necessary if such
proportions are judged sufficient. The feasibility of this approach for a given community must be
judged on the feasibility of limiting the proportion of a parcel illuminated as a display lot - some car
49
IDA lnformation Sheef #159: A Solufion fo Can opy Over-lighting describes lumens per square foot
caps for canopies that limit under-canopy iliuminances to 5 and 10 footcandies maintained, values
recommended by the IESNA.
' Note that the acreage devoted to special uses that are exempted from the lumens per acre caps
of Section 4.2 (athletic fields and display lots) are not included in a parcel's net acreage; acreage
' for non-exempt special uses (service station canopies) are included in the net acreage. This is a
practical issue of both the intensity required (for athletic fields) and the proportion of.the parcel
usually covered by the speaal use, since athletic fietds and display lots are often a large portion of
the parcel, while seroioe station canopies are not.
16: Shielding and Cutoff Terminology
There is much confusion surrounding terms used to describe the way luminaires restrict the light
emanating from the lamps contained within. Good lighting advocates must leam the minimal set
of definitions and endeavor to be careful in usage of the terms.
Be careful how you use wrords to describe shielding. "Shield" is a commonly used term in English,
and in common speech and even in luminaire manufacturers' literature anything that blocks any of
the light coming from the lamp can be called a shield. But in lighting codes we mean something
much more speafic when we use the term'Yully shielded." So be careful to always say'Yully
shielded" when -you mean that there is no uplight. Not "shielded", not "cutofP', not even "full
cutofP'. These all have either less-specific or more speafic meanings, and using them carelessly
only.leads to more confusion.
There are two tetms used to describe luminaires or lamps that have no shielding, allowing light to
shine unrestricted in all directions: unshielded and non-cutoff. Nefter term specfies the
intens'ity distribufion in any further detail. Post top gfobes, with more than 50% uplight, bamyard
C, o
NEMA!) lights with perhaps 30/o uplight, most porch lights, many drop-refractor "cobra head''
streetlight luminaires - all are unshielded or non-cutoff. Some have a greater uplight fraction than
others.
The next case of interest, where there is some but not complete restriction of upward emanations,
has three terms and three separate definitions, one using the word shielded and iwo using cutoff:
Partlally Shielded: shielded in such a manner that more than zero but less than ten
percent of the light emitted directly from the lamp or indirectty from the fixture is projected
at angles above the horizantal.
Semi-cutoff: Intensity at 80 degrees from nadir.does not exceed 200 candela per 1000
lamp lumens, nor at 90 degrees from nadir does intensity exceed 50 candela per 1000
lamp lumens.
Cutoff: intensity at 80 degrees from nadir does not exceed 100 candela per 1000 lamp lumens, nor at 90 degrees from nadir does intensity exceed 25 candela per 1000 lamp
lumens. • This is where lighting codes and the professional lighting specifications diverge: lighting
professionals have reason to address in detail how the light intensity is distributed as it exits the
luminaire. But for lighting codes, we are much less concemed. Further, lighting professionals
have the training to understand and use the "candela per 1000 lamp lumens" specifications.
People administering light codes do not.
51
_ photometric data is complicated and requires some'training. There are aiso occasional problems
with the completeness and accuracy of photometric data, and recogniang that this might be the
case with submitted information is also difficult.
Consultation with a lighting advisory group may be helpful (See: Ongoing Education in Exterior
Lighting), or other outside technical expertise may be used. The difficulty, time and possible
expense invohred for such evaluations is one of the prinaple reasons lighting codes should be ,
written to avoid technical specfication if at all possible (for further discussions of this issue (See:
Reference 16: Shielding and cutoff terminology, and Should a Lighting Code Specify Lighting
Levels?). See also: Reference 18: Fu(ly shielded lights and aiming of adjustable luminaires.
98: Fully Shielded Lights and Aiming of Adjustable Luminaires
Aimable luminaires - though we specify particular designs as shielded, it is clear that such lights •
must be properly aimed to maintain the shielding characteristics. Even the best fully-shielded
design, if aimed sideways, will become a terrible glare source and a terrible light. Thus there is
emphasis in the pattem on "installed and maintained such that the shielding is effective". Both
elements - a fully shielded design and proper aiming - are essential. (See : Practical Issues and
Problem Areas for Lighting Codes)
53
Sources of Additional information
The Model VVisconsin Exferior Lighting Code has been adapted from the Intemational DarkSky
Association U.S.A. Pattem lighting Code, which relies heavily on four extant lighting codes as
principle sources: the 1994 Revised Tucson and Pima County (AZ) Outdoor.Lighting Control
Ordinances (see !DA /nformation Sheet 91) and the 1999 Revised Flagstaff (AZ) Outdoor Lighting ,
Ordinance (See: IDA Information Sheet 94) with its Coconino county counterpart in Chapter-17 of
the Coconino County Zoning Ordinance. These codes are presently in their third and fourth
revisions, the Tucson Code having been first adopted in 1973, and updated in 1986 and 1994 with
another pending revision as this Handbook is written.
The Flagstaff Code was first adopted in 1973, and also has been updated in 1989, 1991 and .
1999, while the Coconino County Lighting Ordinance was first adopted also in 1973, and updated
in 1989 and 1998. These codes have a track record to help establisti what does and does not
work, and have pioneered most of the approaches to lighting control detailed here.• They have
served as de facto pattem lighting codes for many years. Any communiiy should carefully review
these codes, as they show examples of approaches, some more strict, some less strict, than the =
Model Wisconsin Exterior Lighting Code Furfher extensive reference has been made of the professional lighting literature and technical
specifications. The Illuminating Engineering Soaety of North America (IESNA) (See: IDA
Information Sheet 47) is a professional society of lighting users, designers and manufacturers .
whose purpose is to establish scientific lighting recommendations and to disseminate tiiis.
information to all interested parties. IYs recommendations are promulgated through the IESNA
Lighting Handbook, now in its 10th edition (1999), and in IESNA Recommended Prac#ices (RP).
The IESNA RP-33=99 Recommended Practice for Lighting for Exterior Enviranments (See: IDA.
Information Sheet 152), published in 1999, contains extensive discussions on the issues related
, to exterior lighting and control of its obtrusive aspects, as well as a professional lighting designer's
perspective on essential characteristics of exterior lighting codes. ,
The work of the Intemational Commission on Illumination (Commission /ntemafionale de
l`Eclairage or C1E; see also IDA Information Sheef 48) serves as background for much of lighting
and visual science. The CIE is an intemational body devoted to cooperation and exchange of
information among its member countrie.s on all matters relating to the science and art of lighting. -
The CIE has promulgated concepts and knowledge essential to lighting and visual saence,
induding the CIE photopic and scotopic sensitivity cun?es which charaderize the spectral sensitivity of the human eye under light- and dark adapted conditions. An especially useful •
concept developed by the CIE, used here in the Model Wisconsin Exterior Lighting Code are .
Lighting Zones. These,zones are used to provide a context for different lighting situations, and are
used in the Model Wsconsin Exferior Lighting Gode to define difFering levels of control to minimize
obtrusive aspects of lighting. .
Finally, the Intemational Dark Sky Association (IDA) (and the information conceming a wide
variety of lighting issues contained on the International DarkSky Association website
www.darksky.orgifida) is behind much of the light pollution control and education effort in the past
ten years. lnternational DarkSky Association is a non-profit, membership-based organization
whose goal is to stop the adverse environmental impact of light poltution through education about
the value and effectiveness 'of quality nighttime lighting and about the solutions to ttie problems.
The efforts of this organizafion and its members have haci a tremendous effecf, among
communities and professional lighting workers alike, on the percepfion of the aesthefics of the
night and the awareness of how lighting practices can enhance o'r detract from our nighttime
environment and activities. .
55 .
Sources of Exterior Lighting Equipment
(This is not a complete list of manufacturers, or a product endorsement)
ABOLITE: 10000 Alliance Road; Cincinnati, OH 45242 (513/793-8875)
COOPER LIGHTING: 5035 Highway 61S, Vcksburg, MS 39180 (601/638-1522)
GENLYTE P.O. Box 129; Union, NJ 07083 (908/964-7000)
GENERAL ELECTRIC: Hendersonville, NC 28739 (800/626-2000)
GUTH LIGHTING: 2615 Washington Blvd.; St. Louis, MO 63103 (314/33-3200)
HADCO: P.O. Box 128; Littlestown, PA 17340 (717/359-7131)
HUBBELL LIGHTING: 2000 Electric Way; Christiansburg, VA 24073 (703/382-6111) KIM LIGHTING: P.O. Box 1275; City of Industry, CA 91749 (8181968-5666)
LUMINAIRE TECHNOLOGIES, INC.: 212 West Main St.; Gibsonville, NC 27249 (910/449-6310)
. MUSCO SPORTS LIGHTING INC.: 2961 N. 73nd St., Milwaukee, WI 53210 (414/257-3990)
PEMCO LIGHTING PRODUCTS: 150 Pemco Way; Wilmington, DE 19804 (302/892-9003)
RUUD LIGHTING: 9201 Washington Ave.; Racine, W153406 (414-886-1900)
SOFT LIGHTING SYSTEMS:1840 - 130th Ave. N.E. #15 Bellevue, WA 98005-2228 (888l789-7638)
SPERO LIGHTING: 1705 Noble Rd.; Cleveland, OH 44112 (216-851-3300) STONCO: P.O. Box 129; Union, NJ 07605 (908-964-7000)
THOMAS & BETTS LIGHTING DIV.: 1555 Lynnfield Rd.; Memphis, TN 38119 (901/682-7766)
THOMAS OUTDOOR LIGHTING: 2661 Alvarado St.; San Leandro, CA (510/357-6900) VOIGHT'LIGHTING: 135 Fort Lee Rd.; Leonia, NJ 07605 (201-461-2493) •
WESTERFIELD: 770 Gateway Center Dr.; San Diego, CA 92102 (619-263-6672) 57
e4ppendix B. Nuisance Violations .
Many jurisdictions may be with formal powers to enact code language based on planning and
zoning ordinances, oe building codes. In these cases a nuisance ordinance can be adopted to
control poor quality'exterior ligtiting. The following ordinance was adopted by the Town of
Koshkonong (Jefferson County).
TITLE 11
OFFENSES AND NUISANCES
CHAPTER,6 , .
PUBLIC NUISANCES ,
SEC.11-6-8 OUTDOOR LIGHTING ORDINANCE
(a) Purpose and Intent. ,
. (1) It is the intent of this Section 11-6-8 (herein the "Ordinance°) to define .
practical and effective measures by which the obtrusive aspects of excessive.and/or _
careless~'outdoor light usage can be minimized, while preserving safety, security and the
. nighttime use and enjoyrrient of property. These measures will reasonably curtail the..
degradation of the nighttime visual environment by encouraging lighting practices that -
direct appropriate amounts of light where and when it, is needed, increasing.the use of
energy-efficient sources, and decreasing the wastage of light, sky glow; and glare resulting _
_ from over-lighting and poorly shielded or inappropriately directed lighting fixtures. '
. ^ - . . .
' (2) In adopting this Ordinance, credit is hereby given.to the International
DarkSky Association for its assistance in providing valuable information and guidance. .
(b) Conformance with Applicable Codes. . , . . ,
All outdoor illuminating devices shall be installed and maintained in.conformance with the
provisions of this Ordinance, the Town of Koshkonong Building Code, the Electrical Code,
and the Sign Code of the jurisdictions as applicable and under appropriate permitand
inspection. . (c) . Appficabi6ty. - , ,
(1) New Uses, Buildings and Major Additions or Modifications. For _
all proposed new land uses, developments, buildings, and structures that require a
building permit or other authorization from the Town, all outdoor lighting fixtures shall _
meet, the requirements of this Ordinance: All building additions or:modifications of twenty
(25) percent or more in terms of additional dwelling units, ~gross. floor area, or parking
spaces, either with a single addition or with cumulative additions subsequent to the,
effective date of this provision, shall be subject to the.requirements of,this Ocdinance for
the entire property; including previously installed and any new outdoor lighting.
59
(6) Installed. The attachment, or assembly fixed in place, whether or not connected
to a power source, of any outdoor light fixture.
(7) Light Pollution. Any adverse effect of manmade light.
(8) Light Trespass. Light from an outdoor luminaire falling on an edjacent property as observed at four (4) feet above ground at the property line.
(9) Lumen per AcrOGap. The upper limit, or most light allowed. Lower lighting levels
are encouraged.
(10) Luminaire. The complete lighting assembly, less the support assembly. J
(11) Outdoor Light Fixture. An outdoor illuminating dev'ice, outdoor. lighting or reflective surface, lamp or similar device, permanently installed or portable, used for
illumination or advertisement. Such devices shall include, Wt are not limited to lights used 'for: . - •
Parking, lot lighting;
Buildings and structures; ' Recreational areas; Landscape lighting; Billboards and other signs (advertising or other); Product display area lighting;
' Illuminating building overhangs and open canopies. -
(12) Outdoor Recreation Facility. An area designed for active'recreation; vuhether publicly or privately owned, including; but not limited to, baseball diamonds, soccer and
football fields, golf courses, tennis courts and swimming pools.
(13) Person. Any individual, tenant, lessee, owner, or any commercial entity including
but not limited to firm, business, partnership, joint venture, corporation, or limited liability
company., _ . .
(14) Sign, Externally Illuminated. A sign illuminated by light sources from'oufside ttie
sign surface. , . . .
(15) Sign, Internally Illuminated. A sign illuminated by light sources enclosed 'entirely
within the sign cabinet and not directly visible from outside the sign.
(16) Sign, Neon. A sign including luminous gas-filled tubes formed into text, symbols
or decorative elements and directly visible from the outside of the; sign cabinet. '
61
(g) Speciai Uses.
(1) Recreational facilities. Lighting for outdoor athletic fields, courts or
tracks shall conform to the provisions of this Ordinance, except that they are exempted.
Field lighting for these facilities shall be turned off within one-half hour after the last
game or event of the night.
(2) Temporary Exemptions. Any person may request of the Town Board
of the Town a temporary exemption from the provisions of this Ordinance.
(h) Exemptions.
(1) Nonconformance. For any lighting in existence as of the effective date of this
Ordinance is subject to the following:
(i) Bottom-mounted or unshielded outdoor advertising sign
lighting shall not be used beginning five years after enactment
of this Ordinance.
(ii) All other outdoor light fixtures lawfully installed prior to and
operable on the effective date of this Ordinance are exempt
from all requirements of this Ordinance. There shall be no
change in use or lamp type, or any replacement (except for
same-type and same-output lamp replacement), or structural
alteration made, without conforming to all applicable
requirements of this Ordinance. Further, if the property is
abandoned, or if there is a change in use of the property, the
provisions of this Ordinance will apply when the abandonment
ceases or the new use commences.
(2) State and Federal Facilities. Compliance with the intent of this Ordinance at all
State and Federal Facilities is encouraged, but is not mandatory.
(3) Emergency Lighting. Emergency lighting, used by police, firefighting, or medical
personnel, or at their direction, is exempt from all requirements of this Ordinance as long
as the emergency exists.
(4) Swimming Pool and Fauntain Lighting. Underwater lighting used for the
illucnination of swimming pools and fountains is exempt from the lamp type and shielding
standards, though it must conform to all other provisions of this Ordinance. 63
(i) Substantially aggravating or constitutes a nuisance to affected
properties; or
(ii) The lighting serves no useful purpose, upon finding of the Town Board.
(j) Appeals.
Any person substantially aggrieved by any decision of the designated official made in
administration of this Ordinance has the right and responsibilities of appeal to the Town
Board.
(k) Law Governing Conflicts.
Where any provision of federal, state, county, township, or city statutes, codes, or laws
conflict with any provision of this Ordinance, the more restrictive shall govern unless
otherwise regulated by law.
(1) Violation and Penalty.
It shall be a civil infraction for any person to violate any of the provisions of this Ordinance. Each and every day or night during which the violation continues shall constitute a
separate offense. A fine shall be imposed of not less than fifty dollars nor more than
seven hundred dollars for any individual or not less than 100 dollars nor more than ten
thousand dollars for any corporation, association, or other legal entity for each offense.
' The imposition of a fine under this Ordinance shall not be suspended.
(m) Sevecability.
If any of the provisions of this Ordinance or the application thereof are held invalid, such
invalidity shall not affect other provisions or applications of this Ordinance which can be
given effect, and to this end, the provisions of this Ordinance are declared to be severable.
(n) Effective Date.
This Section 11-6-8 shall become effective as of August 10, 2001.
Koshkonong Outreach Brochure -
The following brochure was written to educate the citizens of the Town Koshkonong about their
new lighting ordinance and the basic prinaples of sensible exterior lighting:
65
Lighting Improvement Ordina.nce Framework Page 2 of 4
DIRECTIONAL CONTROL All luminaires of 1800 or more lumens shail be full cutoff as installed. For luminaires- under 1800 the bulb must be
frosted glass or installed behind a translucent cover, except floodlights which must be aimed no higher than 45
degrees below horizontal. This can be accomplished by the use of ful!-cutoff (fco) fixture design, shieldinq, visors,
louvers, or other devices.
REASONA.BLENESS OFINTENSITY.
The maximum allowable total lumens generated on each parcel is 80,000 lumens per net acre with full-cutoff (fco)
ligh6ng. Parcels less than one net acre are allowed fco lumens in a portion eGual to the parcel's pofion of a net
acre. Lights mounted on the underside of a roof 15 or more feet from any edge of the roof count 1/4 toward the
limit Lights on the underside of a roof less than 15 feet from the edge of the roof count 1/2 toward total lumens.. .
ALTERNATIVES
Some communities may wish to establish different lumen per acre maximums according to various zoning ,
designations. For instance, commercial,ly zoned areas in a business district could have a higher lumen per
acre maximum than commercially zoned areas adjacent to residenfial areas.
In certain instances the amount of lighting allowed under the 1umen per acre cap may nof be sufficient for an application of outdoor lighfing tfiat meets minimum illumination levels recommended by the llluminating
Engineering Society. In such cases a community may wish fo allow ligh6ng suffcient to meet IES
recommendations, provided that propedy conducted testing, reviewed by a lighting engineer, indicates
such IES recommendafions are not exceeded, with the fees to be reimbursed to tlie community by the
applicant - , .
Some communities may wish to adopt illumination maximums based, upon, the recommendations of the IES rather than using a lumens per acre method. Doing so requires night site visits by personnel
knowledgeable in the proper method of ineasuring illuminafion levels with an accurate light meter..
LIGHT TRESPASS The maximum illumination at five feet inside an adjacent residential parcel or public right-of-way, or beyond, from
light emitted from an artificial light source is :1 horizontal footcandles.and :1 vertical footcandles. Said illumination
at 10 feet inside an adjacent commercial or industrial parcel or on a public roadway, or beyond, shall'not
exceed.1 horizontal footcandles or.1 vertical footcandles. No line of sight to a bulb is permitted,5 feet o'r more
beyond a residential or public right-of-way property, line by an observer viewing from a position tFiat is level wifh or.
higher than the ground below the fxture. Compliance is achieved with fixture shieldng, directional control
designed into the fixture, fixture location, fixture height, fixture aim, or a combination of these fac4ors. SIGNAGE
All illuminated signs must be lighted intemally or lighted by top-mounted lights pointed downward. No sign may be
illuminated with fixtures not shielded from upward transmission of light The maximum size of the signs and minimum distances between signs should be.established. Off-premise signs must be tumed off after 10:30 p:m.;
and on-site signs tumed offi upon closing if after 10:30p.m. Signs should be white or light colored lettering on dark
backgrouncJs. Lights that flash, pulse, rotate, move, or simulate motion are not.pe(mitted. Above includes..
billboards.
ALTERNATIVES . ' .
Some communities may require that the lights of off-premise signs be tumed off earlier in winter, such as by 10:00 p.m., and later in summer; such as 11:00p.m. http://home.at-Lnetl-ic6le/ord-fimework.html , 07/01/2008
Lighting Improvement Ordinance Framework Page 4 of 4
Upon repair or replacement of any component of any luminaire, or relocation of any luminaire, the
requirement that such luminaire be made full-cutoff shall apply.
Upon installation of any new luminaire, this ordinance shall fully apply. An inventory of existing lighting
submitted by the applicant will be required when the application for installing new luminaire(s) is made.
Any lighting not in compliance with this ordinance 7 years hence shall be immediately brought into
compliance.
ENFORCEMENT
It is unlawful to sell, lease, loan, or give any light fixture which would cause non-compliance. It is unlawful to install or cause to be installed any light fixture which would cause non-compliance: It is unlawful to operate any light
fixture which would cause non-compliance. A permit for the repair, installation, or alteration of any HID light is
required beforehand. An inventory of existing lights is required with the application for permit.
Nothing in these regulations shall prevent filing an action for relief from light trespass or glare as a nuisance, or
from other relief under any laws which may currently exist. If other laws place added resfrictions regarding
lighting, they shall apply.
The provisions of this ordinance are severable, and if any provision of this ordinance or the application thereof is
held invalid, the invalidity shall not affect other provisions or applications of this ordinance.
The Indiana Council on Outdoor Lighting Education, ICOLE http://home.att.net/-icole
All material here is copyrighted by its authors as noted and can be used for non-commercial purposes to promote
outdoor lighting education, providing proper credit is given.
ome I Our Purpose I Lictht Pollution Quick Facts & Solutions I What's New I Information Materials
Framework for Lighting Ordinances I Relevant Links I Media Archives ~ Supporting ICOLE .
Subscribing it ICOLE's e-mail List ~ Contact Us http://home.att.net/-icole/ord-framework.html 07/01/2008
E. Phase out existing non-confornung fixtures that violate this chapter, including those
owned by the Town; and -
In order to deternune the effectiveness of the ordinance, staff shall develop and
implement the "Avon Dark Sky Preservation Initiative" program to measure observable
lumen caunts at fixed points on tlie valley floor. Baseline monitoring shail take place on
an annual basis, and five (5) years after the implementation of this ard.inance, the findin.gs
shall be presented to the Plarming and Zoning Commission and the Town Council to
determine whether vr not the intent and goals of thi.s chapter are being satisfied.
15.30.020 Definitions.
Exterior Lighting. Temporary or permanent lighting thax is installed, Iocated, or used in '
such a manner to cause light ra.ys to shine outdoors. Luminaires that aze indoors that aze
intended to light something outside are considered exterior lighting.
Fixture. Height. The vertical distance from the ground directly below the centerline of the
fixture to the lowest direct lighY emitfiing part of the fixture.
Full cut-off fixture. A fixture designed and installed where no direct light (as oppased to
sca.tterad light) is emitted at or above a hbrizontal plane n,T,n;ng through the lowest point
on the fixture. '
Fully sluelded The luminaire incorporates a solid opaque barrier (the shield), which
permits no light to escape through the barrier.
Glare. ' Stray, unshielded (including reflected) light striking the eye that may result in (a)
' nuisance ar annoyance glare such as light shining into a window; (b) discomfort glare
such as bright light causing squinting of the eyes; (c) disabling glare such as bright light
reducing the ability of the eyes to see into shadows, or (d) reduction of visual
performance. .
Holiday (Seasvnal) Lighting. Temporary festive lighting inten.ded to celebrate the winter
season and the Thanksgiving, Chri.sUnas and New Year's holidays.
Light Pollution. Any manmade light that diminishes the ability to view the night sky.
Light Source. The source of the light emitted by the fixtm. ALso referred'to as `bulb.'
Light Trespass. Light falling on the property of another or the public right-of-way when
it is not required to do so.
Ordinnce No. 04-19 Lighting Ordinance
i ' . Page 2 of 7 '
Compliant floodlight angle
~
.
a
' . .i ,
5. Uplighting for flags, address markers, trees, azchitectural features, and low-
voltage landscape lightiiig provided the luininaire is located, aim.ed.; and
shielded so that direct illumination is focused exclusively on 'the object and .
away from ad.joining properties and the public "Mieet .-right-of-way. ,
Architectural, features may be illuminated by uplighting, provided that, the ,
light is effectively conta.ined by the structure. .In all cases,. uplighti.ng must not . cause glaze or light trespass. _
6. L»minaires (light fuctures) that have a mmtimltIIl output of 'on.e thousand
liunens per fixture (equal to one sixty [60] wa:tt - incandescent light); regardless
of the number of lamps, provided: ' '
a The bulb of the fixture is not visible; and
. b. The fixture is utiliz.es frosted, opalescent, clear; or iridescent glass; and
c. The fixture has.,an opaque, top or is imder an opaque portion of the
building sfiructure; and . .
. d.:. If the 5xture utilizes cleaz glass, the output, of the fixture must be
shielded by the architecture of the structure; and. e. All fixtures must'not cause glaze or ligbt trespass beyond the property. 1
~ .
7. Temporary (2 days or less) high intensity discharge.floodlighting-may be used.
for sports lightiag and Towa sponsored events proyided tbat the lig}iting tie
turned o$ no later than one hour aft.er. ttie event is concluded.,. The fixd.ffes must be , aimed so that their beams are directed and fall within the prima "ry playing or performance azea.
8. All permanent sports and event lighting shaU be equipped with a glare,control
package (louvers, shields, or similar devices) and the fixtuces must be aimed
so that beams are diiected and fall within the primary playing azea and light
. trespass is minimized. ,
15.30.050 Lightin~ Plan. _ An outdoor li,gbting plan shaU accompany all design a.nd
building permit agplications and shaU be submitted separately from other drawing infortn.ation. All lighting plans (except single family and d.uplex applica.tions, whose -
lighting.fixtures and locations are reviewed under the Design Review Guidelines) shall be
subject to approval through the design review process by the ,Plann.ing and, Zoning
Commission. A user's guide with examples of compliant light fixtures is available in the
Community Development office.
Those projects not requiring design review by the Town shaU be requued to submit. a
lighting plan that confornas to. the standards outlined herein at the time. of building permit .
for new construction. The lighting plan and/or specifications: shall show:
. Ordinnce No. 04-19 Lightiag Ordiaance
Page 4 of 7
Unacce table Acce table Area Floodlicihts
\\J~?v~.~~
NO • Pro r alml is sh71 rmedstn prevent 6 1rt tre ss.
Spotliahts
YES
NO
` Roper aimin /s sfill uhed fo prevent !i hE hv=asm
Wall Packs
•,r;,;
NO '
. YES
, Decorative .
NO
• Thae fixaurs may be acaptable if nsiag a low YES
w'ettage bum.
Street Liahtina
.
NO
YE5
Ordinnce No. 04-19 Lighting Ordinanoe
~ Page 6 of 7
Avon, CO - Official Website - Outdoor Lighting Ordinance Page 1 of 2
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Attainable Housing You are here: Home > Govemment > Town Deoartments > Communitv Devetooment > Plannina > Outdoor
Comprehensive Plan Li9hting Ordinance Outdoor Ughting putdoor L'eghting Ordinance
Ordinance
The Town would like to remind
- residents of its "Dark Sky Preservation Unacceptable I Acceptable
Initiative" to reduce offensive lighting Area Floodllghts
sources and reduce light trespass
beyond property lines.
As part of the °Dark Sky Preservation
Initiative," which is intended to help
preserve Avon's small town mountain
character and the ability to view the
stars against a dark sky, all outdoor
lighting, including residential, must ND YES
conform with the Town of =Proper arminy Is stru reyufred
Avon's Outdoor Lighting Ordinance by to preveat lfght trespass
November 17, 2009. These regulations
include but are not limited to: Spotllghts
~ . The style, color and design of the
fixtures shall be compatible with
the overall design concept and
use of materials for the building ~§M,
and s ite area. . All lighting must be shielded so
that the source of illumination is
' not visible from the properly line Np YES
in order to reduce glare and *p-per
p,~~~t9ghr~l
interference with boundary streets and adjacent properties. Wall Packs
Light fixtures near adjacent
properly may requfre special
shielding devices to prevent light
trespass.
. All outdoor lighting shall conform
. with the definition for full cut-off
fixtures with the light source ,
downcast and fully shielded (see
complete ordinance for
exceptions). ME", - r
To the right are examples of light NO YES
fixtures that do and do not meet the
regulations stated in the Outdoor Decorative
Lighting Ordinance. These examples
are intended to be illustrative only. The
Planning Department requires approval
http://www.avon.org/index.asp?NID=526
C~J~~/ ~ Attachment: F
4.07_005 LIGH'I'ING STANDARDS '
A. Objectives .
The objectives of this Section are as follows:
1. Provide quality, context-sensitive lighting for the Town of Eagle ~
mountain environment; and
2. Sustain a pristine nighttime sky by controlling glare, light trespass and
light pollution; and
3. To provide for zero tolerance of light pollution and light trespass beyond
property lines within and into residential areas; aad
4. To minimize light pollution and light hespass beyond property Iines within and.into commercial and industrial areas; and
5. To require proper shielding to eliminate glare at normal viewing angles ,
from all high brightness sources; and 6. In facade; sign and retail applications, 'u'se lighting to create visual
. hierarchy, which facilitates circulation and way finding.
B. Applicabilitv ,
L. Except as provided herein, the provisions of ttus Section shall apply to
alI subrlivisions, planned unit develapments, development permits, siga
permits, and building permits finally approved on or after the effective .
date of this Section. '
2. All lighting fixtures, devices,.equipnaent, lamp "sources and wattage,
fixtare locations, and shielding installed after the effective date of this . Section shall comply with the requirements and standards of this Section.
3. All lighting fixtures, devices, equipment, lamp sources and wattage,
' fixture locations, and shielding presently in use and. existing as of the
effective date of this Section, and not in conformance with the
, requirements and standards 'of this Section, shall be considered a legal
non-confotniing use and may continue in existence subject to the
provisions of the following subsection. '
C. Abatement of Leeal Non-Conforming Uses
All lighting . fixtiues, devices, equipment, lamp sources and wa#lage, fixiure
locations and shielding not in 'conformance with the requirements and standards of
this Section, and 'existing and in use as of the effective date of ttus Section, shall
be subject to the following, notwithstanding any otherprovision of this Title to the
conhary:
4
4.07.005
5. Fixtures with high brightness lamps and poor visual cutoff are prohibited.
6. Bollazds or low-mounted luminaries (less than 12 feet above ground) are not
to exceed 35 watts.
7. Exterior neon sources such that the source can be directly viewed are
~ prolubited. "Backlighted applications may be acceptable, and must conform
to ihe same restrictions as cabinet signs.
F. Exemptions . ,
1. All lighting used for the purpose. of aviation is exempted. .
: 2. All temporary lighting used to identify hazards or roadway construction (aperating less than four months) is exempted: :
3. All traffic signal lighting is exempted. .
4. Low voltage, otnamental landscape lighting wlrich meets Yazd Lighting and
' Lamp Shielding requirements is allowed.
5. Low-brightness, seasonal holida.y lighting is allowed. Note that the National
Electiric Code (Section 305-3) allows for temporary, lighting installations for.
~ up to 90 days.
6. High intensity discharge floodlighting maY be. used for sports lighting
applications (see Lamp Shielding Chart for reslrictions).
7. Lighting for the purpose of sec~ity must meet the criteria of each application
category but may be exempted from specific control requirements.
- G. GLOSSARY , .
Cutoff An¢le (of fixture) - T1ie angle measured upward from the
- Vertical3t wtiich the bare soiuce is completely blocked from view.
Discomfort Glare - Glaze producing discomfort. It does not necessarily
interfere with visual performance or visibility. "
Footcandle - The basic unit of illuminance (the amount of light falling
on a surface). I
~ Full-CutoffFixture -.A fixiure that allows no emission of light above
horizontal.
Full Shieldiag- Refers to internal and/or ezternal s]uelds and louve=s provided to prevent brightness from lamps, reflectors; refractors and
lenses from causing glare at normal viewing angles. ;
6 .
4.07.005
LAMP SHIELDING AND SPECIAL APpLICATION Cg3ART5
Lam Shieldin Chart
Refer to this chart for shieldin instrucfions for all exterior li tin a lica.tions.
Lam Watta e Incaadescent Flnorescent H.LD.
Less than 35 None None N/A
36-75 None None Low 76-100 Low Low Medium
101-150 Medium Medium Medium
151-250 Medium
251-500 FuH
501-1000 Full -
1001+ Full
lAgend:
None • No Shieldin SNA non-cutoft)
Low • Low Shieldin SNA semi-cutoff)
Medium • Medium Shiel ' SNA full-cutoff)
Full • Full Shielding (lamp shielded from view outside of properry) I
Full • Prohibited (see "Exemptions")
1. Requires a semi-cirtoff fixture that emits sunlight above horizontal, but less tban a
non-cuto$Sxtue. *
~ 2. Requires a full cutoff fnctute tbat allows no emission of Iight above horizontaL
3• Reqirires a Sxbue oontmming intemal and/or exd«nal shields and louvers to provide
brightness from lamps, teflectoss, refractors and lenses from causing glare at nornoal
viewm es.
Commercial Li t Level Criteria Maximum initial illuminance values in these areas must not exceed the range specified by the
table. Values are taken firom the IESNA's recommended illuminance values. Lower watta.ges
and mountin hei ts be im lemented whenever ossible.
Area/Criteria Fast Food / Gas Station / Automotive General Walkways &
Convenience Hotel Cano Outdoor Retail Commercial Pazkwa s
MaXimum '
Tnitial 1.5 - 3.0 20 - 30 20 - 30 1.5 - 3.0 0.2 -1.0
Horizontal
jl]nmin nee
(#'c) Value at Crround Level Note: Lighting for Residential and Industrial azeas is covered under specific application
categories in the ordinance.
8
4_07.005
YARD LIGHTING
Yard Lighting Acceptable Lamp Types & Maximum Controls- Magimum
Allowable Wattages Mounting
Hei ht
Residential Compact fluorescent - 32 W max.
Incandescent - 75 W max. 20 feet
Compact fluorescent - 32 W max. Lights on dusk
Residential Mn[ti-Famil Incandescent - 75 W max. to 11:00 PM. 15 feet
Compact fluorescent - 32 W max
Residential Medium Densi Incandescent - 75 W max. 15 feet
Compact fluorescent -(2)42 W max. Ligiits on dusk
Pablic Area Metal halide - 70 W max. to dawn. 25 feet
' Compact fluorescent - (2)42 W max.
Commercial Limited Metal halide - 70 W max. Lights on until 25 feet
Compact fIuorescent -(2)42 W max. one hour after
Commercial General Metal halide - 70 W max. closing or 20 feet
Compact fluorescent -(2)42 W max. servicing.
Central Bnsiness District Metal halide - 100 W max. 25 feet Industrial Compact fluorescent -(2)F2 W max. Lights on dusk
H.I.D. - 175 W max. to 11:00 PM. 30 feet
Notes:
0 The use of motion detectors and timers is encouraged to control specific fixtures for security
and egress applications.
s The use of porch lights and egress lighting is encouraged. Dusk-to-dawn operation is
allowed for these applications. Note that these fixtures must still meet the intent of the Lamp
Shielding Chart.
•
10
4_07.005
SIGN LIGHTYNG
Maximum
Sign Lighting Acceptable Lamp Types & Maximum Controls Mounting
Allowable Watta es Hei ht
Residential Si Li htin is rohibited in Rural or Standard Resideniial areas
Residential Mn1ti=Fami1 Si Li htin is rohibited in Residential Multi-Famil areas
areas
Residential Medinm Densi Si Li htin is rohibited in Residential Medium Densi IVY
Pub[ic Area Compact fluorescent - (2)42 W max. Sign lights on
Linear fluorescent - (2)32 W max. dusk to dawn
Incandescent - 100 W max.
Compact fluorescent - (2)42 W max.
Commercial Limited Linear fluorescent - (2)32 W max.
H.I.D. - 70 W max.
Incandescent - 150 W max. See
Compact fluorescent - (2)42 W max. Sign lights on notes below
Commercial General Linear fluorescent - (2)32 W max. until one hour
H.I.D. - 70 W max. after closing
Incandescent - 150 W max. .
Compact fluorescent - (2)42 W max. Central Business District* Lineaz fluorescent - (2)32 W max.
Incanaescent - ioo w max.
Compact fluorescent - (2)42 W max. Sign lights
. Industrial Linear fluorescent - (2)32 W max. on until
H.I.D. - 70 RT max. one hour
Incandescent - 150 W max. after clos'
* Cabinet signs are prohibited in Central Business Districts. .
General Notes:
e The wo=d "sign" refers to any objet attached to or apart from a structure intended to convey
advertising; image, or identification. Note thai the Natianal Electric Code (Section 305-3) allows for
temporary lighting installations for up to 90 days. • Each proprietor is limited to one illuminated sign per establishment
• In all sign lighting, the source will be fully sIuelded from pedestrians and motorists.
• Sources should not be visble from inside the associated building or ftom surrounding buildings.
Egternally Lighted Signs: .
• Downlighting of signs is preferred.
• Uplightin.g must be shielded and/or fall completely on the sign.
InternaIly Lighted Signs:
• Cabinet signs, or signs with interior lighting, are to have fluorescent lamps and wiII not exceed 130
watts.
• The use of sources other tha.n fluorescent for cabinet signs is subject to the approval of the Town of
Eagle.
12 •
Attachment: G
L.U.R. - 5npplementary Regulations - Timeshare Development §25.590.090
d. The telephone numbers to contact in an emergency shall be posted on each facility in
conformance with the provisions of Chapter 26.510, Signs, of this Title.
7. Access ways. In addition to ingress and egress requirements of the Building Code, access to
and from wireless telecommunicalion services facilities and'equipment shall be regulated as follows:
a. No wireless communication device or facility shall be located in a required parking,
maneuvering or vehiclelpedestrian circulation azea such that it interferes with or in any way
impa.irs, the intent or functionality of the original design.
b. The facility must be secured from access by the general public but access for emergency
services must be ensured. Access roads must be capable of supporting all potential emergency
response vehicles and equipment
c. The proposed easements for ingress and egress and for electrical and telephone sha11 be
recorded at the County Clerk and Recorder's Office prior to the issuance of building permits. (Ord.
No. 1-2002 § 18; Ord. No. 52-2003, 14,15)
Sec. 26575.140. Accessory nses and accessary structures.
An accessory use shall not be construed to authorize a use not otherwise germitted in the wne district in
which the principal use or structure to which it is accessory. An accessory use or struchue may not be
established prior to the establishment of the principal use or structure to which it is accessory. Accessory
buildings or struchuw shall not be provided with kitchen or bath facilities sufficient to render them suitable for
permanent residential occupation.
5ec. 26575.150. Outdoor lighling.
A. Intent and purpose. The City has experienced a significant increase in the use of exterior
illumination. City residents value small town character and the qualities associated with this character,
including the ability to view the stars against a dark sky. They recognize that inappropriate and poorly
designed or installed outdoor lighting causes unsafe and unpleasant conditions, limits their ability to enjoy the
nighttime sky and results in unnecessary use of electric power. It is also recognized that some exterior lighting
is appropriate and necessary.
This Section is intended to help maintain the health, safety and welfare of the residents of Aspen
thmUgh regulation of exterior lighting in order to:
a. Promote safety and security;
b. Help preserve the small town character, c. Eliminate the escalation of nighttime light pollution;
d Reduce glaring and offensive light sources;
e. Provide clear guidance to builders and developers;
f. Encourage the use of improved technologies for lighting;
g. Conserve energy; and .
h. Prevent inappropriate and poorly designed ar installed outdoor lighting.
26-5-92
Supp. 3
L.U.R. - Supplementary Regulations - Timeshare Development §26590.690 '
E. Nonresidential lighting standards. The following lighting standards shall be applicable to all
nonresidential properties including mixed uses:
(a) Outdoor lighting used to illuminate pazking spaces, driveways, maneuvering areas or buildings
shall conform to the, definition for "fully shielded, light 5xiures" and be designed, arranged and screened
so that the point light source shall not be visible from adjoining lots or'streets. No portion of the bulb or
direet lamp image may be visible beyond a d'istance equal to or-greater than twice ttie mounting heightof the fixtiue. For example; for a fixture with a mounting height of twelve (12) feet, no portion of the
bulb or direct lamp image may be visible from twenty-four (24) feet away in any direction. The light .
level shall not„ exceed ten (10) foot-candles as measured three (3) feef above finished grade.
Exemptions may be requested for areas with high commercial, pedestrian or vehiculaz activity up to a
maXimum of twenty (20) foot-candles.
(b) Outdoor lighring shall be twelve (12) feet or less in height unless it mcets one (1) of the
following criteria:
1. The lighting is fully shielded and the point light source is not visible beyond the
boundaries of the property in which it is located; or
2. The lighting is otherwise approved in SubsecUiion 27.575.150.K, Miscellaneous
Supplemental Regulations, Review standards.
(c) All light sources which are not fully shielded shall use other than a clear lens material as the
-primary len§ material to enclose the light bulb so as to minim;ze glare froin that point light soume.
Exceptions may be allowed where there is a demonstrated benefit for the communifiy determined
through the exemption process listed in this Section.
- ,
(d) High Intensity Discharge (HID) light sources are allowed with a maximum wattage of_one-
huridred-seveniy-five high-pressure sodium (HPS) and one-hundred-seventy-five-wa.tt metal halide
' (coated lamp - 3;000 degree.s Kelvin). Standards for other I-IDD light sources maylie established by the .
. City for new technology consisteut with the above restrictions.
(e) Spacing for security and parking lot light fixtures tha.t are pole mounted sha1T be no less than
seventy-five (75) feet agart. Decorative fixtures (wlrich are a]so fully sluelded) are allowed to ma.intain
a fifly-foot fixture spacing. Wall mounted fixture spacing far security lighting shall be no less than fiffy
'(50) feet measured horizonfally. Decorative fixtures directed back toward a building face shall be
exempt from this spacing requiremerrt when shielded and shall not exceed fifty (50) watts. De,corative
fUCtures that are not shielded shall maintain a minimum spacing of twerity-five (25) feet and shall not
exceed fifty (50) watts. Where security lighting is a combination of pole aa&wall mounted fixtures,
there shall be a minimum of seventy-five (75) feet and a maximum of one-humdred-fifly-foot spacing.
(f) Pole mounted fixtim shall be limited to two (2) light sources per pole.
(g) Mixed use azeas that include residenfaal occupancies sha1T comply with the residential
standazds on those floors or areas that are more than fifly percent (50%) residential based on square
footage of uses.
(h) •Up-lighting is only- permitted .if the light distribution from the, fixture is effectively coma.ined
by an overhanging architectura.l or landsca.ping element Such elements may include awnings, dense
shrubs or year-round tree canopies, which can functionally contain or.limit illumination of the sky. In
these cases the fixture spacing is limited to one (1) fixture per one hundred- fifly (150) sq. ft. of area (as
measured in a horizonta] plane) and a total lamp wattage within a fixture of thiriy-five (35) watts.
26-5-92
Supp. 3
L.U.R. - Snpplementary Regulations - Timeshare Development , §26590.090
6. Light intensity shall not exceed ten (10) foot-candles measured three (3) feet above
finished grade.
7. No light fixhue shall be greater than twelve (12) feet in height Exceptions are:
(a) Tree mounted fully shielded, downward directed lights using a light of twenty-five
(25) watts or less and
(b) Building mounted flood lights fully shielded, downward directed lights using a light
of fifly (50) watts or less. (c) Motion sensor lights may be permitted, but only where the sensor is triggered by
motion within the ownees property lines.
(d) Light trespass at properiy lines should not exceed .1 of a foot-candle as measured at
the brightest point
G. Reserved.
H. Exemptions. The following types of lighting installations shall be exempt from the provisions,
requirements and review standards of this Section, including those requirements pertaining to Zoning Officer
review.
1. Holiday lighting. Winter holiday lighting which is temporary in nature and wluch is
illuminated only between and including November 15 and March 1 shall be exempt fram the provisions
of this Section, provided that such lighting does not create dangerous glare on adjacent streets or
properties, is maintained in an amactive conditioq and does not constitute a fire hazard.
2. Municipal lighting- Municipal lighting installed for the benefit of public health, safety and
welfaze including, but not limited to, traffic control devices, street lights and construction lighting.
3. Temporary lighting. Any person may submit a written request to the Community
Development Director for a temporary exemption request. If approved, the exemption shall be valid for
not more than fourteen (14) days from the date of issuance of a written and signed statement of
approval. An additional fourteen (14) day temporary:exemplaon may be approved by the Director. The
Director shall tiave the authority to refer an application for a temporary exemption to the Planning and
Zoning Commission or the Historic Preservation Commission if deemed appropriate. A temporary
exemption request shall contain at least the foltowing information:
a. Specific exemption or exemptions requested; b. Type, use and purpose of outdoor lighting fixtures involved;
c. Duration of time requested for exemption;
d. Type of lamp and calculated lumens;
e. Total wattage of lamps;
f. Proposed location on premises of the outdoor light fixtures;
g. Previous temporary exemptions, if any;
h. Physical size of outdoor light fixtures and type of shielding provided; and
26-5-92
Supp. 3
`
L.U.R. = 5upplementary Regnlafions - Timeshare Development §26590.090
J. . Nonconforming lighting. Unless otherwise specified within this Ordinance, within one.(1) year of
the effective date of this Ordinance, all out door lighting fixtures that do not conform to requirements of this~
Ordinance must be replaced with conforming fixtures or existing fixtures must be. retrofitted to comply.
Violations shall be corrected within sixty (60) days of being cited. Until that rime; a11 existing outdoor lighting
fixtures that do not already comply shall be considered legal nonconforming fixtures_ K. Review standards. .
1. Height. Outdoor residential and commercial lighting shall be twelve (12) feet or less above :
grade in height,.Special-review by the Planning a.nd Zoning Commission may a11ow lighting of.a
. greater height under the following circumstances: (a) A fixtureat a greater height is required due to safety, building desip or extenuating., ,
circumstances in which case the light shall be fully shielded with a nonadjustable mounting; or
(b) Lighting for: commercial parking and vehicle circulation azeas may have a maximum '
height of twenty (20) feet above grade anil shall be fully shielded
2. Foot-candles. Outdoor nonresidential (26.575.070), Sign (26575.080) and Residential
.-(26:575.090) Lightang standards shall not. exceed the * foot-candles .designa#ed in their respedive
Sections. Special review by the Planning and Zoning Commission may allow lighting of a grea.ter
intensity uncler the following circumstances: .:a A fixture of a greater light intensity is required due to safety, building design or.
extenuating circumstances in' which case the light shall be fully shielded with` a nonadjiistable'
mounting; or . "
b: An architectural or historical feature requires greater illwnination, in which case. the li
ght shall be fully sluelded with a nonadjustable mounting. .
L. Procedures. .
1. Administrative review pmcedures. Lighting plans submitteti in :conjunction with applicgtions
for subdivision; planned unit development, development within any. , environmentally sensitive area or special review application shall be reviewed by the Planning and Zoning Commission.
2. Lighting plans submitted as a part of a building permit application for a commercial or multi-
~ family structure shall be reviewed administratively by the Community Development Direator. The D'u_~ector shall have the authority to refer an application to the Planning and Zoning Commission or the
Historic Preservation Commission if deemed appropriate. . 3. . Appeals: Any appeals related to decisions regarding outdoor lighting shall be inade to the
Boazd of Adjustment compliant with the procedures in the Appeals Chapter 26.316 of this T'rtle. (Ord.
No. 47-1999; § 1; Ord. No. 52-2003, 1 C-20) -
Sec.26.575.16d. Dormitory. Occuparicy of a dormitory unit shall be luriited to no more tha.n eight (8) persons: Each unit shall
provide a minimum. of one tiundred fifty (150) square feet per person of net living area; includang sleeping,
bathroom, coolcing, and lounge used in common. Standards for use and design of such, facilities shall be
established by the Ciiy's housing designee.
26-5-92
Supp. 3
Vail Town Council Attachment: C
, MEMORANDUM .
TO: Planning and Environmental Commission
FROM: Community Development Department ,
DATE: July 28, 2008
SUBJECT: A request for a work session for prescribed regulations amendments to Section
14-10-7, Outdoor Lighting, Vail Town Code, to allow for amendments to the
outdoor lighting standards, and setting forth details in regard thereto.
(PEC080032)
Applicant: Town of Vail .
Planner. Bill Gibson
1: SUMMARY
The. purpose of this work *session is to provide the Planning ...and Environmental
Commission with an iritroduction to the Town of Vaif's request.for prescribed regulation
. amendments -to Section 14-10-7, -Outdoor Lighting, to. allow for amendments to the
autdoor lighting standards, and setting forth details in regard thereto.
II. BACKGROUND
At- its July 14, 2008, public hearing the Planning and Environmental Commission held a
work session- to allow Staff an, opportunity to introduce the Town of VaiPs request for
amendments to the Town's outdoor lighting standards.
The Commission was generally supportive of updating the Town's lighting regulations
and adopting standards or guidelines addressing light pollution and energy conservation. The Commission recommended that any updates to the lighting regulations need to be
, simple, clear, and easy to understand. .
IIL DISCUSSION ITEMS ~
Sfaff is requesting feedback and direction from the. Planning and Environmental
Commission conceming the following draft regulation amendments (text to be deleted is
in stgkeffimbgh, text that is to be added is bold):
.
_ 1410=7: OUTDOOR LIGHTlNG: .
.
.
,
.A. Purpose: This secfion of the design guidelines, estabfshes standar+ds for
minimizing the unintended and undesirable side, effects of outdoor lighting while
encouraging the intended and desirable safety arid aesthetic purposes of outdoor
lighting. It is the purpose of the design review guidelines to allow illuminafion which provides the minimum amount of lighting which is needed for the property
. on .which the light sources are located. In..addition, 'the purpose of this section is
fo protect the legitimate privacy of neighboring residents by controlling the
-
= infensity of the fight source.
.
.
1
districfs which. have any of fhe above referenced, zone districts as
the underlying zoning.
SOURCE LUMEIVS: Total initial lamp /umens of the light source.
D. Quantity of Light Fixtures: . . . .
~ ; .
OfippiW - , = P... . _ . . . ShAU . , „ , abigvo M - T
. . . . . - ,
. i s , . . .
,
' .
number-, . ! . . '
. Fe Vie W.
1. Within commercial zone districts: ;The maximum number of light
sources. shall be determined by the Design Review Board or the '
Administrafor.
2. Within residential zone districts: For lots in residential zone districts,
the maximum nurr?ber of light sources perlot shall be.limited to one light
source per one thousand (1,000) square feet of lot area, except as
=provided for below. The location, of said lights. shall be left open to the
, discretion of the properly owner, so long as the lights are in compliance
-with this code. .
Light sources which are no more than eigh#een inches (18") above grade,
as measured from the top of the frxture-to the finish grade below, and are
~ either."full cutoff" fixtures, as defrned in.this section,. or have a maximum . -source lumens, of four hundred (400) (equivalent to a:40 watt light bulb),
may be aJlowed in addition to the total number of permiited outdoor light
sources. , " ,
te-design FeweW: , . .
E. Height Limits for Light Fixtures:.
1. , For all light sources located in commercial zone districts, the maximum mounting height for lighf sources on a po/e shall not exceed tliirly five feet
(35). The maximum mounting height for liglit sources affixed to
vegetation shall not exceed eight feet (8). , 2. For all light sources located: in residential zone. districts; the maximum
mounting heighf for light sources on a pole or on vegetation sha11 not
exceed eight feet (8)..
,
3
2. Lights affixed to the top of the roof of a structure.
3. Neon, or similar gas filled, lights.
4. High Intensity Discharge (HID) floodlights.
5. Mercury vapor lights.
6. Laser source lights. _
7. Search lighfs. 8. Any outdoor, lighting that could interfere with the public health, safeiy, or welfare. l. Exemptions: The standards of this section shall not apply to:
.
1. Christmas tree.lights which are of a temporary nature located in residential
zone districts, as listed herein, and which are illuminated. only . between
- November 9 and April 15 of each year.
2: Christmas tree lights which are.temporary,in nature and are locafed in
zone districts other than those residential disfricts listed lierein.
3. Sign illumination, as set forth in title 91 of this code. .
4. Municipa/ lighting installed for the.bene_ft of pubfic ' health, : safety, and
welfare- , -
, • , -
' n
5. Outdoor lights associated with an approved Special.Events Permit
6. Ocrtdoor IigF?ts associated with an Art in Public Places Board (AIPP)
` approved public art disp/ay.
7. Temporary, consfruction lighting associated with an approved
building permit or design review approval, and lighting identifyring
hazards or road consfruction.
8. Oufdoor lighting associated with an approved sports/recreafion
facility.
J. Nonconformities: As of the effective date of this subsection, aN .legally
estab/ished outdoor lighting that does not confomi to every requirement of this
section shall be legal nonconforming outdoor lighting. Legal nonconforming
• outdoor lighting shall not be moved in any direction, nor shall there be any
change in use or light type, or any replacement or structural alteration made to
5
8 ,
Sensible Outdoor Lighting Fixtures , Sensible Outdoor Lighting -
IYs not always easy to fnd.fully shielded fxtures. Most home building Practices for Presenring the Beauty of the Night
suppliers may have only one or two fxture types available. Electricaf .
supply houses-are often a better (though more costly) source. KOSIII(Ot1011g's Outdoor Lighting Ordinance
Commercial and industrial lighting designers are usually aware ofgood
outdoor lighting prectices and sources for fixtures. A partial,list of
sources is provided below: '
GENERAL ELECTRIC: '
Hendersonville, NC 28739 (800l626-2000)
NG ~
HUBBELL LIGHTI
2000 Electric Way, Christiansburg, VA 24073 (7037382-6111) I,
KIM LIGHTING
P.O. Box 1275, City of Industry, CA 91749 (818/968-5666) ~
D
MIDVVEST:OUTDOOR LIGHTING SOLUTIONS
1211 Garfield Street; Madison, WI, 53711 <LtgSolutions@aol.com> 0
=r
- . , 3
THOMAS OUTDOOR LIGHTING CD
2661 Alvarado St., San teandro, CA, 94577 y
RUUD LIGHTING
9201*Washington Ave., Racine, WI 53406 (414/886=1900)
.
Sources of Additional Information ~ .
International Dark-Sky Association (IDA) wtsconstn at Ntght From Space
http://www:darksky.org While we all use artificial light #o be able ta see.our way in darkness; the
The Illuminating Engineering Society of North America quality of our outdoor lighting can have a profound effect on our night time
htta:%Lwww.iesna:orq/ security and enjoyment. Poorly, designed and installed lights cause glare
and over=lighting that hamper the night vision of pedestrians and drivers,
UVV-Extenslon and-create an unsafe nighttime environment, while sky glow from our
Svlid and`,.Nazardous Waste Education Center cities hides the stars of our Milky Way galaxy.
608/262=0385 . , •
http://www.uwex:edu/shwec _ -
. ~~ension
6 2
Sensible Outdoor Liahting Practices Sensible Outdoor Lightina Principles
Sensible outdoor lighting provides adequate illumination without glare or Good outdoor (ighting is easy, if you follow two simple principles:
sky glow, and makes the most efficient use of our energy resources. 1: Illuminate only what you wish to see, and nothing else. Our
eyes are able to see at night because of the light reflected from the
1. Provide adequate light for the intended task, but never over-light. surface of an object. Glare from a bulb, light falling on objects we
Brighter is not always better, so try to choose lamps with the lowest level don't intend to illuminate, or light shining across the landscape or
of illumination that will meet your needs. For commercial lighting, the into the sky, are simply a nuisance and a waste. Shielded fixtures
Illuminating Engineering Society of North America (IESNA) publishes direct light toward what we wish to see.
exterior lighting design recomendations.
2. Use only as much illumination as you need. Excessively
2. Use fully shielded lighting fixtures to minimize glare from the bright lighting wastes energy, hampers our ability to see at night,
light-producing source. Fully shielded means: " A lighting fixture compromises our security and makes for a harsh and unattractive
constructed in such a manner that all light emitted by the fixture, either nighttime environment. Several well aimed low wattage fixtures
directly from the lamp or a diffusing element, or indirectly by reflection or usually do a better job than a single, high output lamp.
refraction from any part of the luminaire, is projected below the
horizontal...". 3. Install lighting fxtures carefully to maximize their effectiveness on the Examples of Some Common
LI hfll1 Fixtures
target area and minimize their adverse impact beyond your property line. g g
Proper position .and aiming is important. Place fixtures uniformly to POOR GOOD
illuminate the area without creating bright "hot spots" with dark shadows
in between.
•'~xe :~{,~c
~E Y
S~
t`hi: ~
4. Use ProPerlY installed and adjusted motion detectors to minimize the
amount of time your lights are on and to provide better security against ' p`t~`~
t' 1 I 1! ti' I:`f.
`Vrt ll' ~I f.
intruders. For li9hts on timers or manual switches, use ener9Y efficient , .
.h, ~}•,t:t.;?T
lamps with good light quality. . .~;f;,•' •.,,;f:}P
;
_ - :
Ground-moanted Top-mounted
8illboard Floailights Billboard Floodlights
(carefully locused onto bdlboard)
~
•`,t~~;~~~~,.' 1/
. »y..: ~
,~t'ic}`''''~£' 'x'a.`',
;y„ • kY.
Rt,"f ~ . , C.. .
~ , .i.e ,ek.. a..r°: ',~y I y • ~i,••,.'' • ~ ' 3i i ; ~',=s'~.}y "e ` ^M a'.,-~%}; . . ~ I ~ .i•r, , '.Y y,~t. . . . .
+r-~~, ;iy `ayk_ . , •~i .
n! . ~a;r41~:: , : Y!:s'C:~ $,4.. ~.:_r. y°i ~d~~~•. : ,°~i';f, - - t~''%: :~9.;`"'~'~"
- :";r ,ro '~'F~'- . 1
, Post-style Lamp Post•sryle Lamp
(more than 1,800 lumens) (Lamp set on opaque top)
Courtesy NELPAG
lDA Information Sheef #951: A Solution to Canopy Over-lighfing describes lumens per square foot
caps for canopies that iimit under-canopy illuminances to 5 and 10 footcandles maintained, values
recommended by the IESNA. .
Note that the acreage devoted to special uses that are exempted from the lumens per acre caps
of Section 4.2 (athletic fields and display lots) are not included in a parcel's net acreage; acreage
for non-exempt special uses (service station canopies) are included in the net acreage. This is a
practical issue of both the +ntensity required (for athletic fields) and the proportion of the parcel
usually cavered by the speciaf use, since athletic fields and display lots are often a large portion of
the parcel, while service station canopies are not.
16: Shielding and Cutoff Terminology
7here is much confusian surrounding terms used to describe the way luminaires restrict the light
emanating from the lamps contained within. Good lighting advocates must learn the minima{ set
of definitions and endeavor to be careful in usage of the terms.
Be carefui haw you use words to describe shielding. "Shield" is a commonly used term in Engfish,
and in common speech and even in luminaire manufacturers' literature anything that blocks any of
the light coming from the lamp can be called a shield. But in lighting codes we mean something
much more speafic when we use the term "fully shielded:" So be careful to always say "fully
shielded" when you mean that there is no upfight. Not "shielded", not "cutoff', not even "full
cutofP". These all have either tess-specific or more specific meanings, and using them carelessiy
only leads to more confusion.
There are two terms used to describe luminaires or lamps fhat have no shielding, allowing 19ght to
shine unrestricted in aA directions: unshietded and non-cutoff. Neither term specifies the
intensity distribution in any further detail. Post-top globes, with more than 50% uplight, bamyard
("NEMA") lights with perhaps 30% uplight, most porch lights, many drop-refractor "cabra head"
streetlight luminaires - all are unshielded or non-cutoff. Some have a greater uplight fraction than
others.
The next case of interesf, where there is some but not comp(ete restriction of upward emanations,
has three terms and three separate definitions, one using the word shielded and two using cutoff:
Partially Shielded: shielded in such a manner that more than zero but less than ten
percent of the light emitted directly from the lamp or indirectly from the fixture is projected
at angles above the horizontal.
Semi-cutoff: lntensity at 80 degrees from nadir does not exceed 200 candela per 1000
(amp lumens, nor at 90 degrees from nadir does intensity exceed 50 candela per 1000
lamp lumens.
Cutoff: intensity at 80 degrees from nadir does not exceed 100 candefa per 1000 lamp
lumens, nor at 90 degrees from nadir does intensity exceed 25 candela per 1000 lamp.
lumens. .
This is where lighting codes and the professional lighting specifications diverge: lighting
professionals have reason ta address in detail Fiow the light intensity is distributed as it exits the
luminaire. But for, lighting codes, we are much less concemed. Further, lighting professionals
have the training to understand and use the "candela per 1000 lamp lumens" specifications.
People administering lighf codes do not.
51
. photometric data is complicated and requires some tra'ining. There are also occasional problems
vuifh the completeness and accuracy of phoiometric data, and recognizing that this might be the
case with submitfed informafion is also difficuit.
Consultation with a lighting advisory group may be helpful (See: Ongoing Education in Exterior- ,
Lighting), or other outside techriical expertise; may be used: The d'rffculty, time and possible
expense invaived for such evaluations is one of the principle reasons lighting cades should be
written to avoid tecfinical specification if at all possible (for further discussions of fhis issue (See:
. Reference 16: Shielding and cutoff terminolagy, and Should a Lighting.Code Specify Lighting -
Levels?). See also: Reference 18: Fully shielded iights and aiming of adjustable luminaires.
. 18::Fully Shielded. Lights and Aiming of Adjustable Luminaires Aimable Euminaires =_though we specify particular designs as shielded, it is clear that such lights
must be properly aimed to maintain the shielding characteristics. Even_ the best fully-shiefded
design, if aimed sideways, wilf become a teRible gtare source and a terrible light. Thus there is emphasis in the pattem-on "installeci and maintained such1hat the shielding is effective": Soth '
elemertts -a fulfy shielded design and proper aiming - are essential.. (See : Practical-Issues and ,
_ Probfe?n Areas for Lighting Codes) .
S~
RESOLUTION NO. 16
Series of 2008
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE TOWN OF VAIL, COLORADO AND THE COLORADO
DEPARTMENT OF TRANSPORTATION REGARDING A FIBER AND
INTELLIGENT TRANSPORTATION SYSTEM EQUIPMENT INSTALLATION
ON INTERSTATE 70 AND RESPONSIBILITIES OF BOTH PARTIES; AND
SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town°), in the County of Eagle and
State of Colorado is a home rule municipal corporation duly organized and
existing under the laws of the State of Colorado and the Town Charter (the
"Charter); and
WHEREAS, the members of the Town Council of the Town (the "Council")
have been duly elected and qualified; and
WHEREAS, as part of the Interstate 70 (I-70) West Corridor Management
Project, which was completed in 2006, Colorado Department of Transportation
(CDOT) deployed a fiber optic backbone communications nefinrork from Denver
west through the Eisenhower Johnson Memorial Tunnels to the Frisco Exit. This
completed a permanent Center-to-Center (C2C) connection befinreen the
Colorado Transportation Management Center (CTMC), which is located in
Golden, and the Eisenhower Johnson Tunnel Management Center. CDOT also
installed necessary computer and networking equipment to operate its fiber optic
nefinrork, and to communicate with and control Intelligent Transportation System
(ITS) devices such as cameras, dynamic message signs, weather stations, travel
time/speed indicators, etc., from the CTMC.; and
WHEREAS, CDOT is currently continuing with the deployment of the fiber
optic communications backbone from the Frisco exit (approximate Mile Point
199) to the west side of Vail Pass (approximate Mile Point 182); and
WHEREAS, the Town's desire to upgrade local communications along a
segment of I-70 from the referenced end point on the west side of Vail Pass
(approximate Mile Point 182) to the West Vail Interchange (approximate Mile
Point 173) which would extend the Project an additional nine (9) miles to the
west. This additional nine (9) mile segment shall be referred to in this Agreement
as "the Project Extension". The actual project length of the Project Extension will
be as determined by the amount of funding the Town is able to secure, however
the Project Extension shall be at least to Mile Point 177.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF VAIL, COLORADO THAT:
x~u,croo No. io, swics 2008
.
. :
. . INTERGOVERNMENTAL AGREEMENT REGARDING A FIBER AND INTELLIGENT TRANSPORTATION SYSTEM "
EQUIPMENT INSTALLATION ON INTEILSTATE 70 AND RESPONSIBILITIES OF BOTH PARTIES THERETO
,
: THISAGREEMENT is made t]iis day of . 2008, by and between the
STATE OF COLORADO DEPARTMENT OF TRANSPORTATION, hereinafter referred to as CDOT,
, and the TOWN OF VAIL, a Colorado municipal corporation, hereina.fter referred to as the "Town".
CDOT and the Town also may be hereinafter refeired to individually as the "Party" or jointly as the
"Paities". .
, I. FACTUAL RECTTALS
1. Tlie CDOT Intelligent Transportation System (TTS) Strategic Plan ' identifies deployment of TTS enabling infrastructure and statewide traveler information systems as furidamental strategic goals.
" TTS enabling infrastruchure is defined as improving and enhancing ttie functionality of the CDO'T Transportation Management Centers and ensuring integration among them, deployment of fiber
optic backbone communications and related equipment' and connection of existing and deployed
, devices to the fiber optic backbone.
. 2. Inte=state,highways and freeways serve the highest volumes of traffic and'carry a significant portion
e of the longer intraregional and interregional trips. Interstate'highways and freeways aze affected by `
- many of the critical transportation problems that have been identified ' in Colorado including;
, reoccurring and . increasing congestion, adverse weather, incident"s, - event venues and activity
centers, major construction, and daily construction and maintenance actiyities. Implementation of
. , real-time data collection and travel information dissemination elements combined with high-speed
communications facilities will provide transportation facilities managers with timely information on
current conditions and better tools for controlling flow and managing construction, weather and' ~
. accident incidents, and special events. `
3. As, part of the Interstate 70 (I-70) West Corridor Management Proj ect, which was completed in
' 2006, CDOT deployed a fiber optic backbone communications network from Denver west tbrough
the Eisenhower Johnson Memorial Tunnels to the Frisco Exit. This completed a peiinanent Cenfer-
to-Center (C2C) connection befiween the Colorado Transportation. Management Center (CTMC),
which is located in Golden, and the Eisenhower Johnson Tunnel Management Center. CDOT also
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. 7. This Agreement is executed by CDOT under the authority of Sections 29-1-203, 43-1=105, and 43- 1-116 C.R.S., as amended, and by the Town under the authority of the Town Resolution attached
hereto as Auvendiz A. .
NOW, THEREFORE, it is hereby agreed that, ,
: II. GENERAL PROVISIONS . 1. The implementation and deployment activities identified in this;Agreement will take place without
, monetary exchange betweea the primaay Parties.
2. Within the Project Extension limits the fiber optic infrastructure including, but not limited to,
conduit, Fiber Optic Backbone, Lateral Fiber Optic Cable arid the Lateral Fiber Optic Cable from .
the Fiber Optic Backbone to the Town Communications Center, manholes, pull boxes, connectors
- arid ancillary hardware directly related to fiber optic installation and function and three (3) CCTV
cameras shall be referred to in this Agreement as "the CDOT Facility". _ 3. . Within the Project limits from Mile Point 190 to Mile Point 182 and within the entire Project
' Extension limits one (1) buffer tube consisting of twelve (12), fibe= strands, pull boxes, connectors
and ancillaryhardware directly related to fiber optic installation and function sha11 be refereed to in
° this Agreement as "the Town Facility" 4. Upon Project completion, which shall be defined as acceptance of the Project Extension by the .
_ CD,OT Project Engineer, the Town shall transfer ownership to CDOT, without any cost at all to
CDOT, all, infiwtructure included in the CDOT Facility. This signed Agreement, together with. CDOT acceptance of the Project Extension, shall serve as tlie Town'sFgrant of ownership to CDOT.
In addition, as part of this Agreement, and upon Project completion, the Town shall assign all of its
rights to and in the CDOT Facility to CDOT.
5. Each Party recognizes and aclrnowledges that; from time to time, due to highway and/or
transportation projects in the CDOT Right-of-Way (CDOT ROV), it may become necessary to
relocate either a portion; or all, of the infrasiructure installed as parE of the Project and the Project
Extension:. Each Party agrees that should such relocation become necessary, the respective party
shall be solely responsible for any and all duties and costs associated with'tlie ielocation of its
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c. Colorado Transportation Management System (CTMS) software - The C"TMS software is used
to operate and control the CDOT dyuainic message signs (DMS).
d. Fiber Optic Backbone - Fiber optic cable installed on Interstate Highway right-of-way for the
purposes of providing a high-speed communications infiastructure in the I-70 corridor, and in
order to connect equipment and field devices, to collect and disseminate traveler information,
and for command and control of the equipment and field devices.
e. Fiber Optic Ring - The combination of the Fiber Optic backbone and the Lateral Fiber Optic
cable deployed to provide system connectivity.
f. JMUX - Electronic end device that allows data to be shared across jurisdictions and transmitted
to and from cities, counties, towns, CDOT and other agencies along the Fiber Optic Ring.
g. Lateral Fiber Optic Cable - Single mode fiber optic cable, usually 6, 12 or 24 strands, that
physically connects a field device or control center facility to the Fiber Optic backbone. The
Lateral Fiber Optic Cable is located both on CDOT ROW and on the Town Right-of-Way
(Town ROV).
IV. ROLES AND RESPONSIBILTTIES OF CDOT
With respect to the Project Extension, CDOT shall perform, and shall be responsible for, the
following functions:
a. Prepare Project Extension constcuction plans "the Plans" and specifications for the proposed
fiber optic network (Fiber Optic Backbone and Lateral Fiber Optic Cable) from the previous
Project end point on the west side of Vail Pass (approximate Mile Point 182) to the West Vail
Interchange (approxirnate Mile Point 173).
b. Provide oversight and inspection of the Project Extension construction work, records, and all
other related activities to ensure that all applicable federal and state statutes, regulations,
standards, plans, specifications and procedures are satisfied. Also, provide technical assistance,
if necessary, to help the Town to reconcile contractor billings and payments, for which the
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, ancillary data that is available at the CTIVIC.' Also, grant to the Town the right to secondary
control of the, aforementioned CDOT CCTV ~camera network provided that the.Town complies
with Section V.h. below. CDOT shall notify the Town.representative identified in Secdon XII.
. CONTACTS within, ten (10) . days of any ~ changes to the Colorado Department of
Transportation .Video LTsage Guidelines and the Colorado Department`of Transportation Non-
Permitted and Unauthorized Use of Digital Content Provisions. Such amended Guiclelines and
Provisions, shall be provided to the Town and attached. to this Agreement, but shall not
constitute an amendment to this Agrcement as identified in. Section XIII. 5. (Modification of
Terms and Conditions).
j. Allow the Town to access other CDOT CCTV camera video. images and/or data that is
available at the CTMC _provided that: 1), the Town request such access and 2), that
CDOT determines that such access does not negatively impact the cotrip.org web
. servers or require additional equipment and/or software.
, .
' V. ROLES AND RESPONSIBILITIES OF THE TOWN
With respect to the Project Extension, the Town sha11 perform, and shall be responsible for, the
following functions:
a. Construct the fiber optic network (Fiber Optic Backbone and Lateral Fiber Optic Cable) from
the referenced end point.on the west side of Vail Pass (approximate Mile Point 182) to the West
Vail Interchange (approximate Mile Point 173) or as far as the funding allows within the
designated mile_ points, but at least to the Vail Interchange (approkimate Mile Point 1.77).
Construct a Lateral Fiber Optic Cable line extending from the. I-70 Fiber Optic Backbone to the
_ Town Communications Center, located in the Town of Vail. Construct; within the Prbject and
. Project Extension limits, manholes and/or pull boxes, along the Fiber Optic Backbone aad
Lateral Fiber Optic Cable at selected locations as depicted in -the Plans , to provide the Town
with access to its buffer tube, allow for the plug-in of field devices and, , maintenance of the
Town Facility. No access to the CDOT-Facility shall be available -from the Town pull boxes, -
which will generally be placed adjacent to a CDOT pull boxes/manhole. Perform all applicable
construction related activities withi.n the Project and Project Extension limits in accordance
, with the.Plans, CDOT standards and specifications, pmject scliedules and peimit requirements
Also, manage all contractor billings and ensure that. payments aze remitted in a timely manner
in accordance with the Town's accounting procedures. In addition, coordinate all construction
7
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g. Use Camera Cameleon software solely for the purpose of viewing the CCT'V cameras.
h. Comply with the Colorado Department of Transportation Video Usage Guidelines, attached
hereto as Aapendig B, and the Colorado Department of Transportation Non-Permitted and
Unauthorized Use of Digital Content. Provisions, attached hereto as Aupendix C. CDOT
may revise, modify and/or change Appendix B and Appendix C from time to time. The
Town shall be bound by the terms of such Appendix B and Appendix C upon notice. Should the Town desire to allow a public entity to connect - to. the Town Facility thereby
providing video sharing capabilities to the public entity, the Town shall request written
permission of, and acquire approval from, the CDOT representative identifed in Secrion XII. (CONTACTS) prior _to allowing such connection. Such. approval shall not be
unreasonably withheld, fiowever the Town aclrnowledges and agrees that CDOT, in its sole
• discretion, shall determine .whether to approve or reject such :request from the Town. The Town request and CDOT determination (correspondence) . shall, be attached to this
' Agreement, but shall not constitute an amendment to the Agreement as is 'identified in ' Section XIII:S. (Modification of Temis and Conditions). The . Town shall not.'receive any
compensation from the public entity or require the public entity to remunerate the Town in .
any way, shape or form for the video images, but shall require that the public entity shall not
sale, lease, rent, assign and/or transfer the video images to any other public or private entity:.
If CDOT approves such request, the Town shall, prior to allowing such connection, execute
a written, agreement that requires the public entity; and to which the same public entity shall
agree, to be bound by all, applicable terms and conditions in'tliis Agceeirient and to comply
~ with the Colorado Department of Transportation Video Usage Guidelines, ana rhe coioraao
. Department of Transportation Non-Pernutted and Unauthorized Use of Digital Content _
. Provisions in the same manner and to the same extent as the Towa. -:The executed agreement
between the Town and.the public entity shall be attached to this Agreeaient. .
VI: OWNERSHIP OF CDOT INFRASTRUCTURE
.
With respect to the Project Extension, the following items shall be solely owned by CDOT.
a. . All fiber optic iafrastiucture including, but not -limited to, conduit, Fiber Optic Backbone,
Lateral Fiber Optic.Cable including Lateral Fiber Optic Cable &om the Fiber Optic Backbone
to the Town Communications Center, manholes, pu11 boxes, connectors and ancillary hardwaze
9
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2. Routine Preventative Maintenance: Each Party shall be solely responsible, and at each Party's sole
diseretion, to perform routine preventative maintenance on its respective Facility within the Project
and Project Extension limits in accordance with each Party's maintenance procedures, processes,
practices and protocols. Each Party shall perform all necessazy routine preventative maintenance at
its own expense and shall not seek reimbursement from the other Party for any and all cost
associated with routine preventative maintenance performed by the Party on its respective Facility.
3. Emersencv and ExtraordinM Repairs:
a. Each Party shall be solely responsible, and at each Party's sole discretion, to perform
emergency and extraordinazy repairs on its respective Facility within the Project and Project
Extension limits in accordance with each Party's repair procedures, processes, practices and
protocols. For purposes of this Section, emergency and extraordinary repairs shall mean repairs
required as a result of complete failure of the Party's respective Facility and/or natural or man-
made disasters. Each Party shall perform all necessary emergency and extraordinary repairs
solely at it own expense and sha11 not seek reimbursement from the other Party for any and all
cost associated with emergency and extraordinary repairs performed by the Party on its
respective Facility.
b. As used in this Section, "Disaster" means an occurrence causing widespread damage to, or a
total failure of, the Party's respective Facility.
4. Notification: Each Party performing routine preventative maintenance as identified item 2 above in
this same Section, except for emergency and extraordinary related repairs identified in item 3 above
in this same Section, shall give the other Party reasonable notice of the nature, location and duration
of the Work, not to be less than three (3) working days prior to the commencement of Work.
Notification sha11 be to the representatives identified in Section XII (CONTACTS) and shall be
accepta.ble in the form of email. Each Party performing emergency and extraordinary repairs
identified in item 3 above in this same Section shall give the other Party notification as soon as is
reasonably aad pra.ctically possible, and to the greatest extent, while such emergency and
extraordinary repair is in progress. Notification shall be to the representatives identified in Section
XII (CONTACTS) and shall be acceptable in the form of telephone and/or email.
11
X. DISPITTES
Resolution of disputes or disagreements on any matter relating to the Proj ect shall be subj ect to a
three-step process. Upon written notification of either Party to the other Party that a dispute exists,
the matter shall first be submitted jointly to the representatives identified in Section XII
(CONTACTS) and to CDOT's TTS Branch Manager. These Parties shall collaborate to resolve the
dispute. If a resolution cannot be achieved within 30 days time, the matter shall be submitted jointly
to the designated the Town representative and CDOT's Chief Engineer. If a resolution cannot be
achieved within 30 days time at this level, the ma.tter shall be submitted jointly for final resolution
of the dispute to the designated the Town representative and CDOT's Executive Director. The
Parties agree that participation in each of these administrative procedures shall be a condition
precedent to initiation of litigation, except in the case of an emergency or other condition that
entitles either Party to injunctive or emergency relief from a court of competent jurisdiction, in
which even no participation in the foregoing alternative dispute resolution process will be required.
XI. PERSONNEL/COMPENSATION
Neither Party to this Agreement shall be required to pay any compensation to the other Party for
any services of Party personnel rendered hereunder. Nothing in this Agreement shall be constcued
to place the personnel of either Party under the control or employment of the other Party. Each
Party remains responsible for all pay, entitlement, employment decisions and worker's
compensation liabilities, for its own personnel. Nothing in this Agreement is intended to create or
grant to any third party or person any right or claim for damages, or the right to bring or ma.intain
any action law, nor does either Party waive its immunities at law, including immunity granted under
the Colorado Governmental Immunity Act.
XII. CONTACTS
Regarding the implementation activities to be performed in the Project and Project Extension limits
as outlined in this Agreement and subsequent issues throughout the Agreement term, persons to be
contacted that represent the Parties include:
For CDOT - Colorado Traffic Management Center (CTMC):
Ken DePinto, P.E.
ITS Branch Manager
425 C Corporate Circle
Golden, CO 80401
303-512-5820 phone
303-512-5878 FAX
13
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provisions identified in Section X(DISPUTES) have been mutually satisfied. Provided, however,
the defaulting Party shall have thirty (30) days in which to cure its failure or violation, in which
case this Agreement shall not terminate or be modified.
2. Termination for Convenience: Any Party may terminate this Agreement at any time during the term
of this Agreement if said Party deterniines that the purposes of the Agreement would no longer be
served by completion of the project. The Party choosing to teiminate shall effect such teixnination
by giving written notice of termination to the other Party and specifying the effective date thereof,
at least twenty (20) days before the effective da.te of such termination. Notwithstanding the
foregoing, in the event CDOT elects to temunate this Agreement for convenience after CDOT has
issued the CDOT Region 1 Utility Pennit to construct as identified in the Plans, the Town sha11
reta.in the right to construct and ma.intain the Town Facility within the CDOT ROW in accordance
with the terms and conditions of saiit CDOT Region 1 Utility Permit.
3. Severa.bilitv: To the extent perforniance of the obligations of the Pa.rty may be accomplished within
the intent of the Agreement, the terms of this Agreement are severable, and should any term or
provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure
shall not affect the validity of any other term or provision hereof. The waiver of any breach of a
term hereof shall not be construed as a waiver of any other tenn, or the same term upon subsequent
breach. 4. Complete Integration: This Agreement is intended as the complete integration of all understandings
between the Parties regazding oversight and compensation therefore in connection with the Work.
No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force or
affect whatsoever, unless embodied herein by writing.
5. Modification of Tenns and Conditions. CDOT and the Town hereby reserve the right to alter,
amend or modify the terms and conditions of the Agreement upon written agreement by both
Parties. Notice of the requested modification shall be mailed to the address of the representative
identified in XII.(CONTACTS) by certified mail, retuin receipt requested, at least thirty (30) days
prior to instituting any alteration, amendment or modification of the terms or conditions of tlus
Agreement, except where specifically indicated otherwise in the Agreement.
15
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first
above written.
ATTEST:
By gy
(Chief Clerk) Russell George, Executive Director
COLORADO DEPARTMENT OF TRANSPORTATION
ATTEST:
By By
Lorelei Donaldson, Town Clerk Stan Zemler, Town Manager
TOWN OF VAIL TOWN OF VAIL
17
,
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
Section 1. The Council hereby approves and authorizes the Town Manager to enter
into the IGA with CDOT, in substantiaily the same form as attached hereto as Exhibit A
and in a form approved by the Town Attomey, for the I-70 fiber optic communication
backbone and ITS infrastructure on 1-70 at approximate milepost 182-173.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, READ, APPROVED AND ADOPTED THIS 19TM DAY OF AUGUST,
2008.
Richard Cleveland
Town Mayor
ATTEST:
Lorelei Donaldson,
Town Cierk
Resolurion No. 10, Series 2008
APPENDIX C
COLORADO DEPARTAAENT OF TRANSPORTATION
NON-PERMITTED AND UNAUTHORIZED USE
OF DIGITAL CONTENT PROVISIONS
NON-PERMITTED USE OF DIGITAL CONTENT.
YOU MAY NOT incorporate the Digital Content into your own original work and publish your work
in a web site.
UNAUTHORIZED USES OF DIGITAL CONTENT. YOU MAY NOT:
1. Post web pages containing the digital content on servers.
2. Use the digital content for any purpose.
3. Use the digital content to create printed or "hard copy" documents.
4. Use the digital content in electronic format, on-line or in multimedia and no permission is given •
to download or save the Digital Content for any reason.
5. Use or permit the use of the digital content or any part thereof as a trademark or service mark,
or claim any proprietary rights of any sort in the digital content or any part thereof.
6. Use the digital content with images of identifiable individuals, products or entities in a manner
that suggests their association with or endorsement of any product or service.
7. Create scandalous, obscene, defamatory or immoral works using the digital content, nor use
the digital content for any other purpose which is prohibited by law.
8. Translate, reverse engineer, decompile, or disassemble the digital content.
9. Rent, lease, assign, transfer or redisfibute the digital content or a copy thereof, to another
person or legal entity.