HomeMy WebLinkAbout2008-10-07 Support Documentation Town Council Evening Session
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VAIL TOWN COUNCIL. '
EVENING SESSION AGENDA
VAIL TOWN COUNCIL CFlAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., TUESDAY, OCTOBER 7, 2008
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Input. (10 min.) -
2. ITEMROPIC: Community Planning Month Proclamation: (5 min.)
3. ITEM/TOPIC: Town Manager's Report. (20 min.)
? Revenue Update.
. ? 2008 Bond.lssue Update.
? Timber Ridge Bonds Update.
? Update on Eollection of. Use Tax.
? Chamonix Property Planning Update..
- 4. ITEM/TOPIC: Consent Agenda. (5 min.)
• a. Approval of 09.02.08 & 09.16.08 Minutes.
5. Pam Brandmeyer ITEM/TOPIC: Appointment to the Eagle County Open Space
Advisory Council (OSAC). (5 min.)
Following the resignation of Greg Moffet to the OSAC in March '08
as he was'appointed to the Eagle County Planning Commission,
staff.lias filled an interim position on OSAC. Staff is requesting
. Council recommend eithec a Councilmenhber or full time staff
member to represent the Town of Vail'on the Eagle County Open
Space Advisory Council.
.
RECOMMENDATION: Upon recommendation by the Vail Town
Council, request the Board,: `of County Commissioners (BoCC),
appoint either a Councilmember or full time staff member to the
OSAC. '
6. Lorelei Donaldson ITEM/TOPIC: Art.in Public Places (AIPP) Board Appointment. (5
min.) -
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ACTION REQUE$TED OF COUNCIL:, Appoint one applicant to
~ the AIPP to complete the term which ends March 31, 2011.
BACKGROUND RATIONALE: The Board is made up of inembers
who have demonstrated expertise in architecture, art criticism, art
education, art history, fne arts', graphic arts, interior design,
- landscape architecture, fown planning/community development or
. other art/design related backgtounds not specifically mentioned,
or who have demonstrated a'strong interest in the visual arts
and/ot civic improvement.
Board members shall meet one of the following requirements for .
at least one year:
a. A resident of the Town of Vail and/or
b. Owner of property within the Town of Vail
Duties and functions of the Art in Public Places Board include:
,
a. Implementation of the AIPP policies and selection
procedures. This specifically includes deciding the
appropriate selection process for- public art projects,
appointing selection panels for specific projects; -and
approving the final selection of artist or artists for a project.
b. Acquiring public art by purchase, donation or other means
for Vail's permanent Art in Public Places collection.
c. Overseeing the maintenance and preservation of art works
displayed in public areas.
d. Assisting the Art in Public Places coordinator in obtaining
grants and donations to fund public art projects.
e. Promoting public art through a public education program
that will further communify appreciation and understanding
of the visual arts.
f. Publicizing Art in Public Places projects and recognizing
the artist(s) involved with the project.
, g. Evaluating the Art in Public Places program and
commitment of board members annually and setting
program goals on a five year basis.
, There is currently one vacancy for the Art in Public Places (AIPP)
board. The Town received one (1) application.
It is requested that the Town Council interview each applicant at
the work session and then appoint one applicant to the AIPP at
the evening meeting.
The applicant is as follows:
Steven DeWitt, Jr.
RECOMAl1ENDATION: Appoint one member to the AIPP for the
balance of a term ending March 31, 2011_.
7. 'Kent Myers ITEM/TOPIC: Regional Air Service Update. (10 min.)
8. Bill Gibson ITEiW/TOPIC: - An appeal, pursuarrt to Section 12-3-3, Appeals, . Vail Town Code, of the Town of Vail Planning and Environmental
Commission's approval of a request for a final review of an
- amendment to. an existing conditional use permit,. pursuant to
Section 12-16-10, Amendment Procedures, Vail Town ,Code, to
' allow for. the extension of a. conditional use permit to allow a
temporary business office, located at 450 East LionsHead Circle
(Treetops Building)/Lot 6, Vail LionsHead Filing 1, and setting
forth details in regard thereto. (20 min.)
ACTION REQUESTED OF COUNCIL: Uphold, overtum, or modify
the Planning and Environmental Commission's approval, with
conditions, of the variance application pursuant to Section 12-3-3,
Appeals, Vail Town Code. BACKGROUND RATIONALE: On August 25, 2008, the Planning
and Environmental Commission approved, with conditions, an
amendment to an existing conditional use permit, pursuant to
Section 12-16-10, Amendment Procedures, Vail Town Code, to
allow for the extension of a conditional use. permit to allow a
temporary business office, located at 450 East LionsHead Circle
(Treetops Building)/Lot 6, Vail LionsHead Filing 1, and setting
forth details in regard thereto, by a.vote of 5-0-1 (Pierce recused).
The Vail Town Council "called-up° this Planning and
Environmental Commission's action at its, Sepfember 2, ,2008,
public hearing by a vote of 5-0-2 (Cleveland and Gordon
opposed).
STAFF RECOMMENDATIOId: Staff recommends the Town
Council upholds the Planning and Environmental Commission's
opinion.
9. Bill Gibson ITEM/TOPIC: An appeal, pursuant, fo Section 12t 3-3, Appeals,
Vail Town Code, of the Town of Vail Planning and Environmental
Commission's approval of a request for a final review of an
amendment to an exi.sting conditional use permit, pursuant to
Section 12-16-10, Amendment Procedures, Vail Town Code, to
allow for the extension of a conditional use permit to allow for a
temporary business o~ffice located at. 616 West LionsHead Circle
(Concert Hall Plaza Building)/Lot 1, Vail LionsHead Filing 4, and
setting forth details in regard thereto. (15 min.)
ACTION REQUESTED OF COUNCIL: Uphold, overturn, or
modify the Planning and Environmental Commission's approval,
_ / .
with conditions, of the variance application pursuant to Section 12-
1.3, Appeals, Vail Town Code.
BACKGROUND RATIONALE: On August 25, 2008, the Planning
and Environmental Commission approved, with conditions, an
amendment to an existing conditional use permit, pursuant to
Section 12-16-10, Amendment Procedures, Vail Town Code, to
allow for the extension of a conditional use permit to allow for a
temporary business office located at 616 West LionsHead Circle
(Concert Hall Plaza Building)/Lot 1, Vail LionsHead Filing 4, and
setting forth details in regard fhereto, by a vote of 5-0-1 (Pierce recused).
The Vail - Town Council "called-up° this Planning and
, Environmentat Commission's action at its September 2, 2008,
public hearing by a vote of 5-0-2 (Cleveland and Gordon
opposed).
STAFF RECOMMENDATION:
Staff recommends the Town Council upholds the Planning and
Environmental Commission's decision.
10. Warren Campbell ITEM/TOPIC: Request for review of an encroachment agreement
for constructed improvements on Town owned property
associated with the Manor Vail Lodge redevelopment. As a result
of perForming a survey to create a condominium plat for Manor
Vail Lodge new dwelling units, it was discovered that several
decks/walkways on the rear of Building C encroach on to Town
property. (15 min:)
ACTION REQUESTED OF COUNCIL: Approve, approve with
conditions, or deny the request for an encroachment agreement
between the. Town and Manor Vail for improvements on Town
property.
BACKGROUND RATIONALE: On June 21, 2005, the Town
Council unanimously adopted Ordinance No.. 14, Series of 2005,
an ordinance repealing and reenacting Ordinance No. 24, Series
of 2004, establishing 3pecial Development District No. 38, Manor
Vail Lodge, and setting forth details in regard thereto. The
purpose of Ordinance No. 24, Series of 2004; was to adopt the development plan for the redevelopment of the Manor Vail Lodge
which included . new. dwelling units, a subterranean parking
structure, new facades, and public improvements which were to
serve as public benefits for the deviations from the High Density
Multiple Family zone district.
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STAFF RECOMMENDATION: The Community Development
Department recommends that the Vail Town Council instructs staff
to create and record an encroachment agreement for constructed
improvements on Town property associated. with the Manor Vail
Lodge redevelopment in a form satisfactory to the Town Attomey.
11. Warren Campbell ITEMROPIC: First reading of Ordinance No. 16, Series of 2008,
an ordinance requesting a zone district boundary amendment,
pursuant to Section 12-3-7; Amendment; .Vail Town Code, to allow .
for the rezoning of a 430 square foot parcel-;of land from High
Density Multiple-Family (HDMF) District to General Use (GU)
District, and setting forth details'in regard thereto. (5 min.)
. . ~ ACTION REQUESTED OF COUNCIL: Approve, approve with
modifications, or deny Ordinance No. 16, Series of 2008, on first
reading.
' BACKGROUND RATIONALE: On August 11, 2008, the Planning and Environmental Commission
voted 5-0-0 to forward a recommendation of approval for a zone
district boundary amendment, pursuant to Section' 12-3-7,
Amendment, Vail Town Code, and setting forth details in regard
thereto.
STAFF RECOMMENDATION: ,
Staff tecommends the Town Council approves Ordinance No. 16,
Series of 2008, on first reading.
12. Bill Gibson ITEM/TOPIC: First reading of Ordinance No. 21, Series of 2008,
for prescribed regulations. amendments to Section 14-10-7,
Outdoor Lighting, Vail Town Code, to allow for amendments to the
outdoor lighting standards, and setting forth details in regard
. thereto. (15 min.)
- The purpose of the proposed amendments is to clarify the Town's
outdoor lighting standards and to simplify,the implementation and
enforcement of the Town Code. The proposed amendments are
also intended to update the outdoor lighting standards to better
achieve °green" (i.e. environmentally sensitive and energy efficient
lighting fixtures and techniques) and "dark sky" (i.e. minimizing
light pollution) policies.
ACTION REQUESTED OF COUNCIL: Approve, approve with
modfications, or deny Ordinance No. 21, Series of 2008, on first
reading.
BACKGROUND RATIONALE: At its August 19, 2008, public
hearing, the Town Council held a work session to discuss the
proposed amendments. 'The Council was generally supportive of
the `green"and "dark sky° policies incorporated in the proposed
amendments. .
On August 25, 2008, the Planning and Environmental Commission
voted 6-0-0 to forward a.recommendation of approval to the Town
Council for the proposed amendments.
'STAFF = RECOMMENDATION: Staff recommends the Town
Council approves Ordinance No. 21, Series of 2008, on first
read'ing. - 13. Kathleen Hollaran ITEM/TOPIC: Second reading of Ordinance No. 19, Series of
2008, An Ordinance making supplemental appropriations to the
Town of Vail General Fund, Capital Projects Fund, Real Estate
Transfer_ _Tax Fund, Heavy Equipment Fund,. Dispatch Services
Fund and Debt Service Fund of the 2008 Budget for the Town of
Vail, Colorado; and authorizing the expenditures of said
appropriations as set forth herein; and setting forth details in
regard thereto. (5 min.)
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments the second reading of Ordinance No. 19, Series of
2008.
BACKGROUND RATIONALE: To be provided in a separate
memo.
STAFF RECOMMENDATION: Staff recommends that the Town
Council approves or approves with amendments Ordinance No.
19, Series of 2008, upon second reading.
14. Nina Timm ITEM/TOPIC: Resolution No. 21, Series 2008, A
Matt Mire Resolution Approving the Purchase of Ptoperty in the Town of Vail
Legally Described as Gore Range Condominium Unit #3-W, Eagle
County, Colorado with a Physical Address of 2189 Chamonix
Lane, Vail Colorado; and Setting Forth Details in Regard Thereto.
(5 min.) ACTION REQUESTED OF COUNCIL: Approve Resolution No.
21, Series 2008.
BACKGROUND RATIONALE: The Town of Vail enacted
employee housing requirements for new development. Fee-in-lieu
is one of four methods available to mitigate the requirement. To
date, the Town has collected $417,000 in employee housing fee-
in-lieu. Fee-in-lieu dollars are - to be spent establishing new
employee housing units within the Town of Vail: The Town will be
using these funds to purchase Gore Range Condominiums #3-W.
The Council considers ft in the interest of the public health, safety
and welfare to purchase property legally described as Gore Range
Condominium Unit #3-W, Eagle County, Colorado with a physical
address of 2189 Chamonix Lane, Vail Colorado (the "Property")
for the amount of $309,000.00.
15. Nina Timm ITEAA/TOPIC: Resolution No: 22, Series 2008, A
Matt Mire Resolution. Approving the Purchase.of Property in the Town of Vail
Legally Described as Gore Range Condominium Unit #2-E, Eagle
County, Colorado with a Physicat Address of 2189 Chamonix
Lane, Vail Colorado; and Setting Forth Details in Regard Thereto.
(5 min.)
ACTION REQUESTED OF COUNCIL: Approve Resolution No.
22, Series 2008.
BACKGROUND RATIONALE: The Town of Vail enacted
employee housing requirements for new development. Fee-in-lieu
, is one of four methods available to mitigate the requirement. To
date,;the Town has collected $417,000 in employee housing fee-
. in-lieu. Fee-in-lieu dollars are to be spent establishing new
employee housing units within the Town of Vail. The Town will be
using these funds to purchase Gore Range Condominiums #3-W.
. The Council considers it in the interest of the public health, safety
` and welfare to purchase property legally described as Gore Range
Condominium Unit #2-E, Eagle County, Colorado with a physical
'address of 2189 Chamonix Lane, Vail Colorado (the "Property")
for the amount of $290,000.00.
STAFF RECOMMENDATION: Approve Resolution No. 22, Series
2008.
16. ITEMITOPIC: Adjoumment. (8:25 p.m.)
' (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING SESSION
WILL BEGIN AT 6:00 P.M., TUESDAY, OCTOBER 21, 2008 IN THE VAIL TOWN
COUNCIL CHAMBERS.
PROCLAMATION NO. 7, SERIES OF 2008
COMMUNITY PLANNING MONTH ,
WHEREAS, change is constant and affects all communities; and
WHEREAS, community pianning helps manage change in ways that provides better choices
for how people work, live, and play in Vail; and
WHEREAS, community planning provides opportunities for all residents to be meaningfully
involved in making choices that determine the future Vail; and ~ WHEREAS, the full benefits of community planning require public officials and citizens who
- understand, support, and d"emand excellence in planning and "plan implementation; and
WHEREAS, the month of October is designated as National Community Planning Month
throughout the United States of America; and
WHEREAS, The American Planning Association and its professional institute, the American
Institute of Certified Planners, endorse National Community Planning Month as _an
opportunity to highlight the contributions sound planning and plan implementation make to
the quality of communities; and
WHEREAS, the Town Council recognizes the participation and dedication of the members
of the Planning and Environmental Commission and the Design Review Board who have
contributed their time and expertise to,the improvement of the Town of Vail; and WHEREAS, the Town Council also recognizes the many valuable contributions made by the
Town of Vail's professional Town Planners and extends a heartfelt thanks for their continued
commitment to public service;
NOW, THEREFORE, BE IT RESOLVED THAT, the month of October 2008 is hereby
designated as Community Planning Month in the Town of Vail in conjunction with the
celebration of National Community Planning Month.
INTRODUCED, READ, APPROVED AND ADOPTED this 7U' day of October,
2008.
Richard D. Cleveland, Mayor,
ATTEST:
Lorelei Donaldson, Town Clerk '
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Vail Town Council Meeting flAinutes Tuesday, September 2, 2008 ,
6:00 P.M.
Vail Town Council Chambers
The regular rneeting of the Vail Town Council was- called to order at
. approximately 6:00 P.M. by Mayor Dick Cleveland.
Members present: Dick Cleveland, Mayor
Mark Gordon
FaROw Hitt
Kevin Foley .
Kim Newbury
Margaret Rogers
Andy Daly
Staff Members: Stan Zemle'r, Town Manager
Matt Mire, Town Attomey
Pam Brandmeyer, Assistant Town Manager
The first item on the agenda was Citizen Input. Vail Valley Music Festival representative Jean. Reid thanked Cowncil for its continued .
support of the concert series and reported the 2008 program was immensely successful.
Dr. Sanda Smyser, Superintendent of Eagle County Public Schools, introduced herself
to Council and expounded upon her previous experience in Steamboat Springs and
California schools. "Our goal is to continue to push students at all levels:.: Construction
of new schools continues very rapidly...The estimated corripletion date for Battle
Mountain High School is fall of 2009...June Creek Elementary School opened
today...lt's a beautiful facility." She then explained the District is currently sfudying what
to do with the current Battle Mountain - High School site (as it will close when the
Edwards facility opens). _ Daly asked what Smyser's . priorities were fot the Battle
Mountain site.. She responded, °It's a.regional discussion." Gordon said he had just
attended. a very successful welcome barbeque at the Red Sandstone Elemenfary
School. ,
The second item on the agenda was the Town Manager's Report.
? Revenue Update.
Budget & Financial Reporting Manager Kathleen Halloran explained to Council all sales
taz retums are received for the month of July, collections for the month are expected to
be $1,376,448, up 8.7% from July; 2007. Year-to-date sales tax collections of $13.4M.
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are up 6.3% ftom 2007. For comparison, inflation as measured by the consumer price
index was up 5.6% for the month of Juty, and up 4.2% for the first half of 2008 compared
.to prior year. Use tax collections began as of January 1, 2008. As of August 28,
collections total $472,853 of unbudgeted revenue. Construction permit revenue currently
totals $13M, down 23% from this time last year. However, due to conserVative
budgeting, collected revenue currently exceeds budget by $328K. The decrease in
, activity from the prior year is due to both major and non-major redevelopment projects.
Major redevelopment projects make up 77% of the total, and construction permit fee
revenue from those projects is down by 17% from prior year. Revenue from non-major,
projects is down 370A frorri this time last year. RETT collections through August 27,
2008, total $5.7 million. This amount is a 39% increase from this time last yea'r primarily
due to recent sales of major redevelopment projects. The overall real estate market in
Eagle County is down 33% in sales dollars and down 46°r6 in sales transactions as of
June, 2008. Major redevelopment projects such as Arrabelle, Forest Place, One WiIlow
Bridge and Vail Plaia account for 61 % of year-fo-date 2008 collections. This is
significantly higher than the 24% from August 2007 and is the reason Vail's RETT
revenue is performing much better than the rest of the county. RETT collections from property transfers not related to major redevelopment projects dropped by 28% year-to-
date as of August, 2008, compared with 2007. This is more in line with the sales
decrease across the county.
? November 4 Council Meeting Reschedule.
Town Attomey Matt Mire explained that pursuant to Title 1, Chapter 5, Section 11, Vail
Town Code, Deferment: In the event a regular meeting cannot for good reason be held
by the town council on a regular meeting date, the regular meeting shall automatically be
held on the next secular day at the same time and place;: provided, however, that for
good cause the council at a regular meeting preceding the regular meeting which will be
deferred may defer the regular meeting to a subsequent date not later than one week
after the deferred regular meeting date. Council agreed to not change the meeting date. ? Annual Community Meeting Date.
Council determined to hold the meeting on March 10, 2009.
? Chamonix Parking Appeal.
Cleveland said Council had determined earlier in the day to not pursue the appeal.
In regard to Seibert Circle, Public WorksiDirector Greg Hall said several specialists had
examined the project and _ tepairs were currently underway. Newbury asked if the
Seibert Circle area would be used for the Vail ViIlage Oktoberfest.
The third item on the agenda was the Consent Agenda.
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a. Approval of 08.05.08 8 08.19.08 Town Council Minutes.
Hitt moved to approve the minutes with Foley seconding. The motion passed
unanimously, 7-0.
The fourth item on the agenda was Resolution No. 17, Series of 2008: Approval of Vail
Local Marketing District's 2009 budget and operating plan. 2
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The budget and operating plan was presented earlier to the Vail Local Marketing District
(VLMD) Board for approval. Gordon moved to approve the resolution with Hitt
seconding. Hitt clarified if additional revenues were collected they could only be spent
through the approval of a supplemental budget. Economic Development Manager Kelli
McDonald said the procedure was customary. The motion passed 6-1, Foley opposed.
The fifth item on the agenda was Resolution No. 20, Series of 2008. Adoption of the
Town of Vail Employee Housing Strategic Plan.
To date, Council has provided feedback on the goals, objectives, action steps,
Strengths, Weaknesses, Opportunities, Threat (SWOl) analysis and the overall content
of the document. Adopting an Employee Housing Strategic Plan was identified as a
critical goal at the January 22, 2008, Council retreat. Housing. Coordinator Nina Timm '
said 'the Vail Local Housing Authority (VLHA) thinks a dedicated funding source will be
necessary in the future. Council agreed it may be disingenuous to pursue an employee
housing unit exchange program without discussing it. Daly clarified there is nothing that
commits the town to appreciation capped units exclusively. Timm said staff would
continuously track usage and demand for units. °We really want far more detailed .
information letting us know who is living in which units." Daly moved to approve the
resolution with Rogers seconding. Newbury said the Vail Local Housing Authority
. worked very diligently for several years on drafting the plan. The motion passed
unanimously, 7-0.
The sixth item on the agenda was a request for final review of Resolution No. 19, Series
of 2008, a Land Use Plan map amendment, pursuant to Section 8-3, Vail Land Use
Plan, to allow for a change in the land use designation from Community Office to
LionsHead Redevelopment Master Plan for properties known as "Cascade Crossing",
"Vail Professional Building° (Future "Ever Vail"), and "Glen Lyon Office Building" located
at 953, 1031 and 1000 South-Frontage Road WesU Lot 54 Glen Lyon Subdivision and .
unplatted property (A complete legal descriptaon is available for inspection at the Town of
Vail Community Development Department):
On August 11, 2008 the PEC voted 4-0-1 (Viele recused) to forward a recommendation
of approval for the Land Use Plan map amendment, pursuant to. Section 8-3, Vail Land
Use Plan, to allow for a change in the land use designation from Community Office to
, LionsHead Redevelopment Master Plan for properties known as "Cascade Crossing",.
°Vail Professional Buitding" (Future "Ever Vail"), and "Glen Lyon Office Building" located
at 953, 1031 and 1000 South Frontage Road West. During, a pause for public comment,
Jay Peterson said the application was not related to Vail Re§orts. "This in no way affects
what you are doing with Vail Resorts The m aster plan should be looked at every two
to three years... Is the document still relevant... Does it make sense to design a Village
and leave this parcel out of this planning...This is the very first step in a long process.°
Vail Homeowners Association representative Jim Lamont clarified the town had received
. the property owner's permission to ask for the amendment. Speaking in support of the
resolution, Lamont commented, °Master planning in and of itself has been a tool used for
convenience or inconvenience... It is a discipline that needs to be followed... Now is the
appropriate time to include this piece of property in what has been called Ever Vail and
has been worked on for eight years." Rogers said, °I am opposed to what is in effect an
upzoning for no public benefit to the town." Cleveland said he objected to rezoning any
parcel in town without a detailed and comprehensive development plan. "There is no
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way for us to evaluate what is being proposed." The motion passed 4-3, with Foley, Hitt
and Rogers dissenting.
The seventh item on the agenda was tefinancing existing debt via Ordinance No. 20,
Series of 2008, authorizing the Issuance of Sales Tax Revenue Refunding Bonds,
Series 2008.
Finance Director Judy Camp reported the town issued $8,760,000 of Tax-Exempt Sales
Tax Revenue Refunding Bonds in 1998 to refinance certain bonds outstanding at that
time. The bonds were issued with interest rates ranging from 4.25% to. 4.5% and
maturities thfough 2012. 1998A bonds maturing on or after December 1, 2009, are
callable at the town's option on December 1, 2008. Federal tax law allows for "cuRent
refunding° of the bonds within 90 days of the call date. This means the town can issue
-new bonds at -current interest rates and defease, or pay off, the existing bonds. i
Refunding bonds are not subject to TABOR election requiremenfs. - Piper JafFray and
Co., the town's investment bankers, estimates a net savings in debt service payments'of
$188,000 over five years. The net savings is after payment of bond issuance cosfs and
undenivriter's discount. The cost savings will be realized • in the Capital Projects Fund.
Rogers moved to approve with Hitt seconding. The motion passed unanimously, 7-0.
Gordon clarified the town would not be required to refinance the bonds if the rriarket-was
not hospitable to doing so at the time.
The eighth item on the agenda was the Second reading of Ordinance No. 18, Series of
2008, an ordinance amending Chapter 12-3, Administration, and Chapter 13-1, General
Provisions, to~establish notification of surface development regulations.
The proposed regulation amendment will bring the town's zoning and subdivision
regulations into conformance with Title 24, Article 65.5, Notification of SurFace
Development, Colorado Revised Statutes (CRS). On August 11, 2008, the PEC voted
5-0-0 to forward a recommendation of approval for prescribed regulation amendments to
Chapter 12-3, Administration, and Chapter 13-1, General Provisions, to establish
notification of surface development regulations, and setting forth details in regard
thereto. On September 19, 2008, Council voted 6-0-0 to approve Ordinance No. 18,
Series of 2008, on first reading. Daly moved to approve the ordinance with Foley
seconding. The motion passed unanimously, 7-0
The ninth item on the agenda was the applicant, Sonnenalp Properties Inc., represented
by GPSL Architects, is requesting permission to proceed through the development
review process with an application that includes private improvements on town owned
property.
Chief of Planning Warren Campbell said the applicant is requesting permission to .
proceed through the development review process with an application to install a
freestanding sign for the Sonnenalp Resort at the southeast comer of Vail Road and
Meadow Drive and to erect multiple banners adjacent to the hotel entrance located at 20 •
Vail Road. Both the proposed sign and banners will encroach into town owned street
right-of-ways. - Therefore, the applicant must first obtain Town Council (i.e. property
owner) approval before proceeding through the Town's development review process.
The Community Development Department recommended Council approve the
applicant's request to proceed through the development teview process with an
application for a new sign at the intersection of Vail Road and Meadow Drive. Howevec,
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the Community Development Department recommended Council deny the appiicanYs
request to erect banners in the Vail Road right-of way. Rogers moved to accept the staff
recommendation with Newbury seconding. Local architect Sid Schultz said the banners
would make the entrance to the property much more visible. The motion passed
unanimously, 7-0. The tenth item on the agenda was a request for review of a proposed land and
easement dedication to the Town of Vail pursuant to Section. 13-3-11, Council
Acceptance of Dedications, Vail Town Code, in conjunction with the recording of an
amended final plat for Manor Vail Lodge in compliance with the approved Developer
Improvement Agreement entered into in conjunction with the adoption of Ordinancs No.
14, Series of 2005, creating Special Development District.No. 38, Manor Vail Lodge.
On June 21, 2005, Council unanimously adopted Ordinance No. 14, Series of 2005, an
ordinance repealing and reenacting Ordinance 24, Series of 2004, establishing Special
Development District 'No. 38, Manor Vail Lodge, and setting forth details in regard
thereto. In conjunction with that approval the developer was required to provide the
town a portion of land measuring 430 square feet in the southeast portion of the site and
provide an easement for the relocated Ford park pedestrian -path which crosses the
Manor Vail property. On August 11, 2008, the PEC° approved with a condition the
proposed plat by a vote of 5-0-0. The Community Development Department
recommended Council accept the proposed land and easement for the Ford Park
pedestrian path and approve"s the proposed amended final plat. Daly moved to.table the
ordinance until October 7, 2008 so as to allow the easement to be redrafted to describe
the current encroachments with Rogers seconding. Appli.cant representative Jim Adams
said the matter was relatively time sensitive as it affected the projects ability to receive a
Temporary Certificate of Occupancy. Manor Vail Manager Bob McCleary said everyone
needed to agree where the encroachments are. Daly then withdrew his motion. Gordon
subsequently moved to approve the ordinance with Daly seconding. The motion passed unanimously, 7-0.
The eleventh item on the agenda was the First reading of. Ordinance No. 16, Series of
2008, an ordinance requesting a zone district boundary amendment, pursuant to Section
12-3-7, Amendment, Vail Town Code, to allow for the rezoning of a 430 square foot
parcel of land from High Density Multiple-Family (HDMF) District to General Use (GU)
District. .
On August 11, 2008, the PEC voted 5-0=0 to forward a recommendation of approval for
a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail
Town Code. Gordon moved to approve the ordinance with Hitt seconding. The motion
passed unanimously, 7-0. The twelfth item on the agenda was Adjoumment.
Rogers moved to adjoum at approximately 8:00 p.m. with Daly seconding. The motion
passed unanimously, 7-0.
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, ~ Dick Cleveland, Mayor
ATTEST: Lorelei Donaldson, Town Cierk , .
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Vail Town Council Meeting Minutes
Tuesday, September 16, 2008
6:00 P.M.
Vail Town Council Chambers
Tlie regular meeting of the Vail Town Council was called 'to order at
approximately.6:00 P.M. by Mayor Dick Cleveland. .
Illlembers present: Dick Cleveland; Mayor
Mark Gordon
Farrow Hitt
Kevin Foley
Kim Newbury
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Margaret Rogers Andy Daly
, Stafff IVlembers: Stan Zemler, Town Manager
, Matt Mire, Town Attorney..
Pam Brandmeyer, Assistant Town Manager
The first item on the agenda was Citizen Input. "
Mike Dantas spoke in opposition of the way the voter-approved construction use tax is
collected. He asked that the tax be collected at the end of the construction cycle as
opposed to the beginning. Council agreed to discuss the issue.
Colorado State House District 56 candidate Ali Hassan introduced himself and informed .
- the Town .Council he was not accepting campaign funds from lobbyists.
George . Ruther, introduced the town's first Environmental Sustainability Coordinator
Krisfen Bertuglia. Ruther then announced the town had successfully installed a_ cardboard compactor in the recycling area.
Chris Jamot provided Council with fhe latest edition of Ski Magazine which included the '
latest Resort Guide rankings. The second item on the : agenda was a Commission on ; Special Events (CSE)
Appointment. :
There was.one vacancy on the CSE: The. Town. received: five applications for the vacancy. The Council -interviewed the applicants.at the work. session and was asked to
appoint one applicant to the.CSE in the Evening. The'applicants were as follows:
Samantha Bogash -
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Stephen Connolly
Kerry Donovan
Tom Gorman
David O. Williams
The applicants were required to be residents of the Town of Vail, own real property
within the Town of Vail, own a business in the Town of Vail, or be employed within the
Town of Vail. The term of the new member shall be until December 31, 2009, to fll the
term vacated by Scott Stoughton who had to resign due to other commitments which will
not allow for him to attend the meetings. Members of the CSE shall serve at the will of
Council. The CSE supports Council's goals and objectives and make decisions in
alignment with the Council's marketing direction. The mission of the CSE is to support
- street entertainment and special events for vitality, year-round fun, sense of community
and increased quality of experience for guests and residents. The functions and/or
duties of CSE shall include, but are not limited to:- hiring and overseeing a director and/or
staff, as well as event producers and/or promoters; creating, funding and seeking special
events for the Town of Vail; evaluating event applications and event success; submitting '
an annual budget for operations and events; coordinating the community calendar for
special events; seeking out additional funding for special events through sponsorships
and donations; evaluating and•executing contracts for special events; and all other
functions as directed by the Town Council. Daly moved to appoint Kerrry Donovan to
the CSE with Foley seconding. The motion passed unanimously, 7-0.
The third item on the agenda was the Town Manager's Report.
Nothing was reported.
The fourth item on the agenda was approval of the recommendations of the Parking
Task Force for the 2008-2009 winter season.
Public Works Director Greg Hall stated Council directed the task force to address
potential impacts related to the new Epic season ski pass as well as address the
overflow days during the winter of 2007-08 in forwarding their annual recommendations
to the council. Council established the parking,task force to provide direction regarding
parking operation policies for each year. The task force is represented by members of
the Vail Town Council, Vail Resorts, the retail business community, as well as a citizen-
at-large representative. During the 2007-08 ski season Frontage Road parking occurred .48 times. Hall explained the goal of the parking plan is to simplify (avoiding different
rates on different days) and be revenue neutral with the ultimate goal of reducing
Frontage Road parking to ten days per year. Through the upcoming ski season the town
currently anticipates 1,500 construction workers. "What we have tried to do is balance
the supply and reduce the demand." Hall said he believed the Vail Mountain Club
Parking Structure and the Arrabelle at Vail Square Parking Club would slightly lessen.
demand. The town is currently examining construction site parking requirements. "We
are asking how do they (construction firms) use their parking facilities earlier than after
they receive a Certificate of Occupancy." Vail Mountain Chief Operating Officer Chris
Jambt said Vail Resorts would be opening its 100 space Arrabelle at Vail Square parking club to the public during the upcoming ski season to maximize parking.facilities. "I am
comfortable with the proposed prices for our Front Range guests.... They are normally
riding three to four to a car and splitting the cost...l generally agree with the J
, concept Other ski resorts charge around $25 for a day of close-in, covered parking.°
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During a pause for public comment, Tom Steinberg suggested using the road that leads
from the South Frontage Road to Ford Amphitheater for parailel parlcing. He then
encouraged local residents to allow skier parking in their driveways and spoke in support
of developing a subterranean parking. structure at Ford Park. Mitch Imber, a Wolcott '
resident, asked Council to reinstate a Value Card discount for Eagle County residents.
Galen Aaslan spoke in support of expanding eligibility to employees of all business
license holders within the town for pink and green passes as opposed to employees_of
business license holders in Vail Village and LionsHead. Transportation Manager Mike
Rose explained wide-ranging winter bus seniice, was provided in the West Vail area
every fifteen to finrenty minutes. Hitt commented, "We are purposely trying to discourage
people from driving in...Americans are in love with our cars...We need to find a way to
change people's habits.° Rogers encouraged bus ridership by subsidizing the costs of
regional bus passes. Hitt and Daly emphasized recognizing the capacity issues of the
Eagle County Regional Transportation Authority (ECO). A sales tax funded, free
countywide bus system was then discussed. Foley, also an ECO board member, stated,
°ECO is in dire straits in, term5 of capacity." Cleveland said he was concemed about the
nation's economic climate and that he did not want to drive locals to Beaver Creek. °The
increase seems to be too much at one time...l understand the rationale behind it.°
Rogers moved to approve the recommended parking program with two modifications: 1)
expand the pink and green parking pass employee eligibilify and 2) direct staff to work
with ECO in the development of a master plan for additional park and ride. facilities
throughout the county. Daly seconded the motion. Former Mayor Bob Armour, reminded ~
Council the additional revenue would barely cover the cost of rising fuel costs: Hall
added, "ThaYs .kind of getting back to that revenue neutral goal." The motion passed 6-'
1, with.Cleveland opposed. The approved recommendations are as follows:
? CLOSE-IN PARKING
Vail Vllage & LionsHead structures, 2,500 spaces
Hourly Parking
• Pay Upon Exit
Rates Good 7 Davs A Week Less than 1'/z hours Free
1'r4 to 2 hrs $10
2 to 3 hrs $15
3 to 4 hrs $20
4 to 24 hrs $25 All Day cap
Short-Term Metered parking (recommended for 2 1/2 hours or less, or late arrivals)
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• Pre-Paid Metered Rates
Rates Fees Good 7 Davs A Week Both Structures
0 to 2 1/2 hrs. $15
60 Spaces on top deck in Vail Village for shorf-term parking only.
25 spaces available on the middle deck of LionsHead.
Available on a first-come, first-served basis.
0-24 hours in the remaining 160 spaces, $25. 3
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Program will be strictly enforced. Pre-paid meters accept credit cards and cash.
Free Parlcing Programs for Vail ViIlage, LionsHead Structures
• Free 90 minute parking
•'Free entry after Three (free parking in both structures for entries from 3 p.m. to 3
a.m.)
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Parking Passes
Premier Parking
• Gold parking Pass, $3250. Good in all lots all-the,.time. Guaranteed space. Come
and go privileges.
. Business License Holder
• Silver Pass, $1800. All the privileges of a gold pass for one structure. Limited to 50
at each strucfute. One per business license holder restricted to the strucfure the
business is located at. Will be available first-come, first-served. If after December 5,
2008, additional passes are available in the LionsHead structure, Village merchants
may purchase the remaining allocation for use in the LionsHead parking structure. Employee/Locals Parking
o Blue Parking Pass, $1100. Good 7 days a week LionsHead, Ford Park, and Soccer
Field.
Mon - Thurs Vail Village.
o Green Parking Pass, $500. Good Mon-Thurs LionsHead only. We are reviewing the
ability to isolate the use to an area of the structure that is less desirable to our
guests. Good 7 days a week in Soccer Field, Ford Park. Available to Vail business
license holder employees, minimum of 30 hours per week with each pass purchase.
0 Debit Card, $12. For Vail residents, Vail business holder employees and Vail
property owners for use Mon through Thurs in Vail. Village structure; $20 on peak
days which include Fri, Sat and Sun, December 19-January 4, and the finio national
holidays Martin Luther King Day and Presidents Day.
No Eagle County residenbproperty owner rate.
Debit card holders will use an inventory of 160 metered space"s on the top deck of the Village Parking Structure, and 75 spaces on the southern middle deck of
LionsHead. All spaces are allocated on a first-come, first-served basis.
Permit-Only Employee Parking
East Ford Park Lot, Soccer Field, 250 spaces.
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i • Employee Parking Pink Pass, $100. Enabies access to gated lots for Vail
business license holder employees 30+hr/wk. Ford Park and Soccer Field serviced by the existing transportation system.
Vanpool Spaces 1 . ,
Any employee vanpool (vehicles with 5 or.more commuters) registered with the
Town of Vail can get either a free Pink pass or' access for free parking to an
outlying LionsFiead Lot, or receive discounted guaranteed debit card spaces at
the discounted price of $8 and $15 for the non peak and peak periods.
Free Outlying parking for all 7 a.m. to 11 p.m.
All areas listed . below are serviced by existing Town of Vail transportation system. ,
Frequency varies from 15 min. during peak to 1 hr. non-peak. Available all days .
• Red Sandstone Park, 15 spaces .
• Stephens Park, 15 spaces- • East Vail Interchange TrailFiead, 12 spaces
• Spraddle Creek Trailhead, 18 spaces
• North Trail Trailhead, 6 spaces
• Wendy's Lot, 65 spaces
~ Available on non event days
• Donovan Park; 70-90 spaces
Available all peak days
o North Frontage Road in West Vail, 180 spaces
The fifth item on the agenda was a review of project.plan for the North Day Lot and
provide a decision to commit to the project and proceed to next steps.
Public Works Director Greg Hall asked Coiincil to listen to the presentation and use the
goals and policies of the LionsHead Master. Plan, the adopted Vail Reinvestment Plan
and the update on the transportation plan regarding the future needs, assessments and
recommendations and decide to commit. to jointly deyelop the North Day Lot Transit
Center in conjunction with the Vail Resorts Development Company (VRDC) employee
housing requirements for the Amabelle at Vail Square. Council had earlier directed staff
to move forward with the design of a transit center project on the North Day Lot providing
for all modes on the site. Use .Tax increment funds as the major method of financing the project and: ? Refine the design. .
? Work with the suROUnding properties to mitigate impacts.
? Refine the cost estimates to reflect the design and.schedule revisions.
Modify the VRDC Arrabelle at Vail Square housing agreement to adjust the
schedule as appropriate. ,
? Prepare an agreement with VRDC for Council authorizing the town's intent to
moVe the project forwatd.
? Hall then explained the next steps necessary to move the project forward:
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? Proceed through the project entitlement review and approval process.
? Perform the necessary environmental review of the project.
? Enter into a contract with the Federal Transit Administration to commit the 5309
federal transit dollars to the North Day Lot project.
? Agree to a cost sharing proposal for the entitlement process with the VRDC.
? Prepare a formal agreement witfi VRDC which provides the division of the total
project cost sharing, construction administration, project timing; and long term
operating and capital.replacement costs.
? Prepare an annual operating budget for the project.
Hall introduced the design team and then described the proposal. Various design
schemes were studied to provide additional hotel shuttle and skier drop, off as well move
the buses farther away from the adjacent south property line. In many of these scenarios'
we were not successful because of traffic conflicts and future congestion resulted. in the
failure of the operation. In addition, there were signifcant costs associated in order to
keep options open for developing the east side. The design features four 40 foot transit
bays, two hotel shuttle spaces and nine skier drop off spaces. Buses and transit enter
from the west side off West LionsHead Circle and exit to the South Frontage Road. Skier
drop off and employee housing enter off the frontage road and exit onto West LionsHead
Circle. The circulation pattems optimize traffic operations by dividing the movements in
opposite directions. Transit center facilities such as restrooms, -heated waiting area and
vending space are provided. In addition, a 32 car surface lot (future development site) is
on the east portion of the site. A 120 bed employee housing project on four floors above
the transit center is on the westem portion of the site as well as underground parking
required for the employee :housing development. All the necessary frontage road and
pedestrian improvements and sife landscaping improvements; modifications to the
pedestrian overpass south landings, utilities relocations and an Americans with
Disabilities Act (ADA) connections from the North Day Lot to the LionsHead Mall are
included. Transit center operations are enclosed to the south except for the drive
entrances and exits and the pedestrian exit. The transit center amenities are placed in a
manner to screen the operations to or from the east. This project design proposal
requires no variances from the LionsHead Master Plan. Hall explained the existing
facilities (East LionsHead Circle & Concert Hall Plaza) are not conducive to enhanced
mass transit. °You must remain competitive (enhanced skier drop-off 8 pedestrian
access).in a resort market community." It was also explained that securing a site next to
the Frontage Road with close access to a pedestrian overpass is critical to future mass
transit (fixed guide-way system). "Somewhere you have to have an interFace with the
community...This is one of those interfaces Where those future systems connect to our
community is very important...Any future advanced guideway systems will be located in
the I-70 median.p Traffic Engineer Curtis Roe described the projecYs proposed traffic
and flow patterns. "Skier drop-off is anticipated to tum over every five minutes or so.°
Project architect. Will Hentchel then reviewed the total project design. Gordon said he
was very impressed with the work of the planning team. "It was not an easy task that
you had." Ruther provided Council and the audience a timeline of the meetings
(process) undertaken to develop the proposal. Vail Resorts representative Tom Miller
explained how land, costs in regard to the estimated project cost were determined. Hall
clarified any federal funds received must be used for a mass transit facility. Landmark
Condominium Association legal representative Dan Wolfe said his clients supported
development of the North Day Lot. "The only thing we take issue with is the large
buses...The impacts (from large buses) have not been sufficiently mitigated in the
proposed plan." Wolfe encouraged alf mass transit in the area be included in the
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proposed LionsHead parking structure redevelopment. "Why is this happening at the
North Day Lot besides the fact that it can?" Landmark representatives then provided two
altemative site plans where bus loading/unloading takes place on the north edge of the
South Frontage Road. Daly said he appreciated the effort and energy that went into
developing the. altemative proposals. Rogers said, "At least I am willing to look at this
more closely...l would like our people to give this some serious conversation.°
Cleveland said he was intrigued although expressed serious concern that the first
scenario presented did rtot allow for westbound buses. "Scheme B seems to have some
possibilities in my mind." Foley questioned the adequacy of pedestrian flow for both of
the proposed altemative site plans. Zemler commented, "There would be a lot to
undertake to look at this plan... We head pretty. strongly down the path if you approve
staffs proposal... I don't want to diminish this, but it is not a minor undertaking.°
Newburythen moved to follow the staff recommendation findings in the sfaff
memorandum dated September 16, 2008 with Rogers seconding. Former Landmark
condominium owner John Goode said the location was not conducive to pedestrian flow.
Westwind Condominium Association (adjacent property owners) President Bob Wainger president said he was not opposed to redevelopment of the site but did not agree with
mass transit. Former Councilman and curcent Vail Homeowners Association
representative Kent Logan remarked, "This is a project that Has been overwhelmed by
larger macroeconomic events...The financial machine in this country is not functioning...
The next 18 months will be more difficutt than any time we have dealt with since the
Great Depression Fiscal conservatism should be paramount...A transit csnter has
never risen to be the number-one or two priority of this town." - Landmark Condominium Association board member.Al Harmon said it's hard to understand why Vail needs three
transit centers. "We have a board that is unanimously opposed to big diesel buses on
the North Day Lot.° Landmark Condominium Association board member Tim Evans
mentioned, "Just because we have a master plan doesn't make it a rationalization for
bad ideas...We are trying to do much with too little property at too much expense." Scott
Proper asked Council to consider the concerns of the property's neighbors. Michelle
Kobelan said she believed fhe money would be better spent on other priorities. Hitt said
he was concemed about timing and finances although he thought the project was a good
one. Rogers spoke in support of the project and following the LionsHead Redevelopment
Master Plan. "We should follow the process.° Gordon said the town should not be short-
sited when viewing the national economy. Newbury said she believed the process
should move forward. Daly said he believed there were mote significant uses for limited
town funds. Cleveland said he did not believe there was definitive demand for the project
to warrant the cost. The motion by Newbury failed, 2-5, with Newbury and Rogers voting
in favor. Gordon moved to proceed with planning on the North Day Lot with
consideration of a shuttle bus drop-off component and the VRDC obligations with Daly
seconding. Tom Steinberg said he believed skier drop-off and shuttle bus facilities were
the responsibility of Vail Resorts. The motion passed 6-1, with Hitt opposed. Hitt said he
believed shuttle drop off should occur in Concert Hall Plaza and East LionsHead Circle.
Gordon then moved to explore the feasibility of utilizing federal funds in altemate areas
with Daly seconding. The motion'passed unanimously, 7-0.
The sixth item on the agenda was the first reading of Ordinance No. 19, Series of 2008,
An Ordinance making supplemental appropriations to the Town of Vail General 'Fund,
Capital Projects Fund, Real Estate Transfer Tax Fund, Heavy Equipment Fund, Dispatch
Services Fund and Debt Service Fund of the 2008 Budget for the Town of Vail;
Colorado; and authorizing the expenditures of said appropriations.
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Budget and Financial Reporting Manager Kathleen Halloran introduced the item. Sfie
- explained budgeted revenues would be -increased by $3.9 million and budgeted
expenditures would increase by $2.2 million. Newbury moved to approve the ordinance
with Hitt seconding. The motiori passed unanimously, 7-0. The seventh item on the agenda was the second reading of Ordinance No. 20, Series of
2008, an ordinance authorizing the issuance of the Town of Vail, Colorado Sales Tax
Revenue Refunding Bonds, Series of 2008.
Council voted 7-0 to authorize the refinancing of the'town's existing 1998A sales tax
revenue bonds by issuance of new 2008 sales tax revenue bonds at an estimated net_
savings of $188,000 with no increase in tlie principal amount or the final maturity of
bonds outstanding: Finance Director Judy Camp explained the ordinance had been
amended for second reading to incorporate certain language relating to the bond reser"ve
insurance policy for all outstanding sales tax revenue bonds. Daly moved to approve the
ordinance with Foley seconding.
The eighth item on the agenda was Resolution No. 23, Series of 2008, a resolution
updating the Vail Village Master Plan, pursuant to the process and procedures outlined
in Section VIII-B, Adoption, Extensions and Amendments of the Vail vllage Master Plan.
Community Development Director George Ruther announced that on January 22, 2008,
Council instructed staff to prepare. an update to the Vail Village Master Plan. The
purpose of the update is to address the six major goals outlined in the master plan, acknowledge the action steps that have been completed in keeping with the master plan,
and to identify the next series of action steps needed fo further implement the goals,
objectives and policies of the master plan. Daly, moved to approve the resolution with
Newbury seconding. The motion passed unanimously, 7-0. ,
The ninth item on the agenda was Adjoumment.
Newbury moved to adjourn with Foley seconding at approximately 10:32 p.m. The
motion passed unanimously, 7-0.
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YEAR OVER YEAR COMPARISON
INBOUND EGE PASSENGERS
2008 COMPARED TO 2007
' Dallas 2007 Dallas 2008 t.ast week olrterence
Monlh Ga a t S Load Factar Monlh. Ca a - ad actor Dlfference W2W
June 3,198 2,275 71°Yo ' June 3,572 2,138 6096 •(ti 7 0 D
l~j''i;~'liiliyj„x7 •
July 5,828 4,585 7895 JWY 5,828 4,585 789b 0 0
Augusl 5,828 4,289 74g6 August 5.828 3,908 0 0
S ember 584 255 4596 Se tember 188 68 3196
TOTAL 13.416 1 74% TOT 15,416. 10,669 6 ; i' 0 0
Service hom June 14 - September 4 Servtce ftvm June 12 - September 1 .
FALL SERVICE. •
- Dallas as of 1,0101/07 Dailas 2008
e~kiSo('d1'~': Last Week Differenca
Monih adl _ ~Id . Load aCtor Month Ca S LD3d Faz;tDf ~~~'1iDifferenee WZW
Seplember 4,888 3.221 6896 Septe, er 5,284 2,147 41% ~:~~rr!;yi,;074 (1.190) 118
Odober 5,828 2,158 37% October 5,828 1,238 21.96 (753) (185)
November 2,820 473 17% November ' 2,832 ZOB 8% (195) (89)
TO A-- - 3,558 5,850 TOTA 13,724 3,594 26% ,';i'!~T~~ 2;238 (2,138 118)
The EGE Air Alliance Overview
No financial commitments in the summer 2008
Fali service agreement with AA
Vllinter service agreement wlth Va(I Resorts, Eagle County for Northwest fights from MSP '
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YOY COMPAR[SON Airplanncrs LLC Page 1
DFW FALL PACIIVG GRAPH ~
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Page 2
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MEMORANDUM TO: Vail Town Council
FROM:. Community Development Department
DATE: October 7, 2008
SUBJECT: An appeal,, pursuant to Section 12-3-3, Appeals; Vail Town Code, of the .
Town of Vail .Planning, and Environmental Commission's. approval of a.
request for a final.review of an amendment to an.existing conditional use permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town
Code; to allow for the extension of a,conditional use permit to allow for a
temporary business office located at 616 West Lionshead Circle (Concert
Hall Plaza Building)/Lot 1, Vail Lionshead Filing 4, and setting.forth details -
in regard thereto. (PEC080044)
Appellants: Vail Town Council
Planner. Bill Gibson
1. SUBJECT PROPERTY The subject property is located at 616 West Lionshead Circle (Concert Hall Plaza
Building)/Lot 1, Vail Lionshead Filing 4. _ II. STANDING OF APPELLANT. " The Vail Town 'Council,, the appellant, has standing to fle an appeal of the Planning and Environmenfal Commission's decision pursuant to Sub-section 12-
3=3C-1, Vail Town Code.. , III. REQUIRED ACTION ,
The Town. Council shall uphold, overtum, or modify the Planning and_ :
Environmental Commission's approval, with conditions, of the conditional use
permit application pursuant to Section 12-3-3, Appeals, Vail Town Code. IV. -BACKGROUND ,
. On August 25, 2008, the Planning.and Environmental. Commission approved,
with conditions, an amendment to an existing conditional use permit, pursuant to
Section 12-16=10, ,Amendment Procedures, Vail Town Code, to allow for the
extension of a conditional use permit to allow for a temporarybusiness office
located at 616 West Lionshead Circfe (Concert Hall Plaza Building)/Lot 1, Vail
Lionshead Filing 4, and setting forth_ details in regard thereto, by a yote of 5-0-1
(Pierce recused). The August 25, 2008, Staff memorandum to the Commission
(Attachment A) and the August 25, 2008 meeting ininutes (Attachment B) have
been attached for reference. _ The Vail Town Council "called-up" this 'Planning
and Environmental Commission's action at its September 2, 2008, public hearing
by a vote of 5-0-2 (Cleveland and Gordon opposed).
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P. ,
VI. STAFF RECOMMENDATION
The Community Development Department recommends- the Vail Town Council
upholds the .Planning and Environmental Comrriission's August 25, 2008,
decision. Should the Vail Town Council choose to uphold. the Commission's
decision, Staff recommends the Council approves the following motion:
rcThe Vail Town Council upholds the Planning and Environmental
Commission's appcoval of-a request for a final review of an amendment to -
an existing conditional use . permit; pursuant to Section 12-16-10, .
Amendrrient Procedures, Vail Town' Code,, fo allow for the extension of a
coriditional 'use permit to allow for a temporary. business offrce located at
616 West Lionshead Circle (Concert Hall Plaza BuilcJing)/Lot 1, Vail
Lionshead Filing 4, and setting forth details in regard thereto:"
Should the Town Council choose to uphold the Planning and Environmental, .
Commission's decision, the..Department . of Community Development-
recommends the Council makes the following findings:
'Based upon the. review_of the criteria outlined in Section Vll this Staff
memorandum to the Planning and Environmental Commission dated
August 25, 2008; and the evidence and testimony presented, the
Planning and Environmenfal Commission finds:
1. The proposed temporary 6usiness office, 616 West Lionshead Circle
(Concert Hall Plaza Building), is in accordance with_ the purposes of
the Zoning Regulations and the Lionsheacl Mixed-Use 1 District as
referenced by Section IV of the Staff inemorandum to the Planning and Environmenfal Commission dated August 25; 2008.
2. The proposed temporary business office, Iocated -at 616 West
Lionshead Circle (Concert Hall Plaza.Building), and the conditions
- under which it will be operated or maintained are not detrimental to
the public health, safety, or welfare or materially injurious to properties 'or improvements in the vicinity. 3. The proposed temporary business office, located at 616 West Lionshead Circle (Concert Hall Plaza Building), does comply with
each of the applicable provisions of Chapter 12-16;- Conditional Use -
Permit, Vai! Town Code, as referenced by Section IV of the Statf
memorandum to,the Planning and EnvironmentalCommission dated
August 25, 2008. VII. ATTACHMENTS
A. August 25, 2008, Staff memorandum to the PEC
B. August 25, 2008; PEC minutes (excerpt)
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Vail Town Council Attachment: A
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MEMORANDUMTO: Planning and Environmental Commission . FROM: Department of.Community Development. DATE: August 25, 2008 SUBJECT: A request for a final review of an amendment to an existing conditional use -
permit, pursuant to Section 12-16-10, Amendment Procedures, Vail, Town Code,
. ' to allow for the extension of a conditional use permit to allow for a temporary
. . business : office located at 616 West Lionshead Circle .(Concert Hall Plaza
Building)/Lot 1, Vail Lionshead Filing 4,.and setting forth details in regard thereto.
(PEC080044) _
- Applicant:. Vail Corporation, represented by Brian McCartney
Planner: Bill Gibson
I. SUMMARY
Tfie App(icanf, Vail Corporation, represented by Brian McCartney, is requesting a final
review of an amendment to an existing conditional use permit, pursuant to Section 12-
16-10, Amendment Procedures, Vail Town Code, to allow for the extension of a
conditional use permit to allow for a temporary business office located at 616 West .
Lionshead Circle (Concert . Hall Plaza Building)„ Lot 1, Vail Lionshead Filing 4, and
setting forth details in regard thereto. Based upon Staff's review of the criteria outlined inSection VII of this memorandum and "
the evidence and testimony presented, the Communiiy Development Department recommends denial of this request subject to .the findings noted in Section VIII of this . '
memorandum. . ,
11. DESCRIPTION OF THE REQUEST
This conditional use permit request will ,allow for the extension of the Janu.ary 24, 2005,
conditional, use permit approval for. Vail Resort's temporary 6usiness offices currently . occupying the first-floor retail spaces of the ConcertHall Plaza.Building (units 200, 201,
202, and 203): 1 A previous; extension, of the 2005 conditional use permit approval is
scheduled fo expi're on January 24, 2009.
The Applicant is proposing an extension of the, conditional use permit to allow Vail
Resort's temporary business offces to occupy the frst-floor retail. spaces, of the Concert
Hall Plaza Building until September 20, 2011 (i.e. an additional three years).
A vicinity map (Attachment A) and the applicant's °request (Attachment .;B), have been
attached foc reference. III. BACKGROUND ,
On November 16, 2004, the Vail Town Council adopted Ordinance No. 26,- Series : of
2004, to allow pTem"porary Business Offrces" on the first-floor of buildings within the
Lionshead Mixed Use 1 District. The puFpose of this ordinance is to allow existing
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Cionshead area office uses, which are displaced by the construction activities of
redevelopment projects, to be temporarily relocated within the Lionshead area. A
aTemporary Business Offce" was defined as "office for the conduct of general business
and service activities for a duration of time not to exceed three (3)- vears." On January 4, 2005, the Planning and Environmental Commission granted approval, ,
with conditions, of a conditional use permit for Vail Resort's temporarybusiness offices
currently occupying the first-floor of the Concert Hall Plaza Building (units 200, 201, 202,
and 203): The following is a list of the .conditions ; approved by the. Planning and
Environmental Commission in,2005: ,
1. "This conditional use permit for a temporary business offrce, located at 616
W. Lionshead Circle (Concert Hall Plaza Building), shall become valid on
Apri11, 2005:
2. , This conditional use permit for a temporary business offrce, Jocated at 616 W.
Lionshead Circle (Concert Hall Plaza Building) shall be valid:until January 24,
2008; subject to an annual review, on or before January:1 st of each year, by
the Planning and Environmental Commission to 'verify compliance wifh the
conditions of approvaL Vai! Resorts shall submit applications to the Town.of
Vai! Department of Community Developrrient in. accordance with the
Department of Community Development's submittal deadlines for each
annual review.
On any date prior to January 24, 2008, this conditional use permit for a
temporary business office, located at 616 W. Lionshead Circle (Concert Hall
Plaza Building) shall expire upon the issuance of a temporary or final
Ceitfftcate of Occupancy for the, Lionshead CoreSite (The Arrabelle at Vail
Square) or.the North Day Lot office building, whichever occurs frrst.
3. This conditional use permit for a temporary business offce, located at 616 W.
lionshead Circle (Concert Ha11 Plaza Building), shall only allow for a
temporary business office use as defined tiy Ordinance No. 26, Series of
2004. .
4. The applicant (or associated users of the Concert Hall offce spaces) shall
ensure that the parlcing access and availability for Landmark Townhomes is
never impeded. Discontent related to parking. on behalf: of Landmark shall be
reason for the applicant to erect a gate to discontinue such impediment,
subject to approval of a design review'application."
As stated in 2005, it was the Applicant's intention for these business office uses to be,
permanently located at the Arrabelle and/or an office building at the North Day Lot.
The applicant, Vail„ Resorts, did not submit applications for the annual review of the 2005
conditibnal use permit.
On June 11, 2007, the Planning and Environmental Commission granted approval, with
conditions, of an extension to the Applicant's 2005 conditional use permit approval
subject to the following conditions:
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' 1. This conditional use permit for a temporary business office, located at 616 W.
Lionshead Circle (Goncert Hall Plaza Building) sha/1 be valid until January 24,
2009. "
~ 2. The applicant .(or associated users of the Concert Ha/l. office spaces) shall
ensure that the parking access and availabilify for Landmark Townhomes is
never impeded. Discontent related to parking on behalf of Landmark shaN be
~ reason for the applicant to erect a gate, to discontinue such impediment,
subject to approval of a design review application.
3. This conditional use permit approval is contingent upon the Town CounciPs
adoption of an:ordinance amending the defnition of a'temporary business
office" in Section 12-2-2, Vail Town Code.
On August 7, 2007, the Vail Town Council adopted Ordinance No. 22, Series.of 2007; to
move fhe use specffic criteria for a Temporary Business Office from Chapter 12-2,
Definitions, Vail Towri Code, to Chapter 12-16, Conditional Use Permit, Vail Town Code.
While the approval of a Temporary Business Office conditional use permit, is valid for no
more than three (3)-years, these amendments gave the. Planning~and Environmental
Commission the authority to grant an extension of up to three (3) additional years if
special circumstances. and/or conditions warrant such an extension.
IV:APPLICABLE PLANNING.DOCUMENTS
A. Title 12, Zoning Regulations, Vail Town Code
CHAPTER 12-1, TITLE, PURPOSE AND APPLICABILITY (in part)
Section 12-1-2: Purpose:
A. Genera/: These regulations are enacted for the purpose of promoting the
health, safety, morals, and . general welfare of the Town, and to promote the
coordinated and harmonious development :of the Town in a manner that will
conserve ancl enhance its natural environment and its established character as a
resort and residential community of high quality.
B. SpeciFic: These regulations are intended to achieve the following more specifc
' purposes: .
1. To provide for adequate light, air, sanitation, drainage, and public
facilities: 2. To secure safety from frre, panic, flood,. avalanche, accumulation of
- snow, and otherdangerous conditions.
3. To promote safe and efficienf pedesfrian and vehicular traffic
. circulation and to lessen congestion in the streets.. 4. To promote adequafe and appropriately located off-sfreet parking and
loading facilities: " .
5. To conserve and maintain established community qualities and
' economic values. . 6. To encourage a harmonious, convenient, workable relationship among
land uses, consistent with Municipal development,objectives.
7. To prevent excessive population densifies and overcrowding of the
land with structures. 8. To safeguard and enhance the appearance of the Town.
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, 9. To conserve and protect wildlife, streams, woods, hillsides, and other
desirab/e natural feafures.
10. To assure adequate open space, recreation opportunifies, and other
amenities and facilities conducive to desired living quarters.
11: To otherwise provide for the growth of an orderfy and viable .
community.
CHAPTER 12-2, DEFINITIONS (in part)
Section 12-2-2:. Defiriitions
OFFICE, TEMPORARY BUSINESS: An office. for fhe conduct of general
business and seniice activities and transactions for a limited time period to
accommodate the temporary disp/acement of an existing business office
within the town of Vail due to redevelopment construction activities. ARTICLE 12-7H: LIONSHEAD MIXED USE 1(LMU-1) DISTRICT (in part)
Section 12-7H-1: Purpose:
The Lionshead Mixed Use 1 District is intended to provide sites for a mixture of.
multiple-family dwellings, lodges, hotels, fractional fee clubs, time shares, lodge
dwelling.' units, restaurants, offices, skier. ~services, and, commercial
establishments in a clustered, unified development. Lionshead .Mixed Use 1
District, in accordance with the Lionshead "Redevelopment Master Plan, :is
intended to ensure adequafe light, air, : open space and other amenities
appropriate to the permitted types of buildings and uses -and to maintain the
desirable qualities of the District by esfablishirig appropriate site -development
standards. Tliis District is ineant fo encourage and provide incentives for
redevelopment in accordance with the Lionshead Redevelopment Master Plan.
This Zone District was specifically developed fo provide incentives for properties
to redevelop. The ultimate goal of these incentives is to create an economically
vibrant lodging, housing,` and commercial core area. The incentives in this Zone
Districf include increases in allowable gross residential floor area, building height,
and densify over the previously established zoning in the Lionshead
Redevelopment Master Plan study area. The primary goal of the incentnres is to
create economic coriditions favorable to inducing private redevelopment
consistent with the Lionshead Redevelopment Master Plan. Additionally; the
incentives are created to help finance public off-site imprrovements adjacent to
redevelopment projects. With any development/redevelopment proposal taking
advantage of the incentives created herein, the following amenities will be
evaluated: streetscape improvements, pedestrian/tiicycle access, public plaza
redevelopment, public art, roadway improvements, and similar improvements.
Section 12-7H-3: Permitted and Conditional Uses-First Floor or Street Lev,e1:
A. Definition: The "first floor" or "street level" shall be defrned as that floor of the
building that is located at grade or street level along a pedesfrianway.
C. Conditional Uses: The following uses shall be permifted on the first floor or
street level floor within a structure, subject to issuance of a conditional use permit .
in accordance with the provisions of chapter 16 of this title: ,
Barbershops, beauty shops and beauty parlors.
Conference facilities and meeting rooms.
Financial institutions, other than banks.
4
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Liquor sfores. . Lodges ahd accommodation.units.
Multiple-family residential dwe/ling units, . timeshare units, fractional fee
clubs, lodge dwe/ling units, and employee housing units (type lll (EHU) as
provided in chapter 13 of this tit/e).
Radio, N stores, and repair shops.
. Temporary,Business Office
Additional uses determined to be similar to conditiona!.uses described in
this subsection, in accordance with the provisions of section 12-3-4 of this
title.
Chapter 12-16: CONDITIONAL USES PERMITS (in part)
Section 12-16-1: Purpose; Limitations
In order to provide the flexibility necessary to achieve tfie objectives of this title,
specified uses are permitted in certain districts subject to the granting of a
conditional use permit. Because of their unusual or special characteristics,
conditional uses, require review so that they may be located properly with respect
to the purposes of this title and with respect to their effects on surrounding
properties. The review process prescribed in this chapter is intended to assure
, compatibility and harmonious development befween conditional uses and
surrounding properties in fhe Town at /arge. Uses listed as condifional uses in
the various districts may be permitted subject to such conditions and Iimitations -as the Town may prescribe to insure that the location and operation of the
conditional uses will be in accordance with the development objectives of the
Town and will not be''detrimental to other uses or properties. Where conditions
cannot be devised, to achieve these 'objectives, applications for conditional use
permits shall be denied.
12-16-7, Use Specffic Criteria and Standards (in part)
A- 4. Temporary business offices:
' a. Offices for real estate agents shall be excluded. _ 'b. The storage, sale, or display of inerchandise on the premises shall occupy
/ess than fen percent (10%) of the office's floor, area.
c. Off street parking shall be provided in accordance with chapter 10 of this title.
d: Signage shall be provided in accordance title 91, "Sign Regulations° of this
code. ~
e. The business and service acfivities and transactions of a temporary business
office may only be conducted for a limited time period, not to exceed three
(3) years. Unless the time period is limited to a shorter duration, the approval of
a conditional use permit for a temporary busines§ office sha!l expire and become
, void within three (3) years from the initial date of approval
The Planning and Environmental Commission may grant a subsequent
extension to a conditional use permit approval to allow a temporary.
business office to continue activities and transactions beyond the original
time period limi4 if the commission determines special circumstances
and/or condifions exist to warrant such an extension. An extension may
. 5
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only be,granted for the minimum time period necessary fo facrlitate specific
redevelopment construcfion activities thaf. achieve the town`s goals,
policies, and objectives, but in no event may such an extension be allowed
for more than three (3) years without additional review.
f. A conditional use permit approval for a temporary business office shall be
reviewed by the planning and environmenfai commission on an annual basis to
verify the applicant's cor?mpliance with the conditions -of approval.
B. Lionshead Redevelopment IVlaster Plan
Policy Objectives The Town Council adopted six policy objecfives on November 4, 1996 to outline
: the important issues to be.ad6lressed in the rr`?aster plan anal to proVide a policy
. framework for the master planning process. `
2.3.1 Renewa/ and Redevelopment
Lionshead can and should be renewed and redeveloped to become a warmer,
more vibrant environment for guests and residents. , Lionshead needs an
appealing and coherent_ identity, a sense of place, a personality, a purpose, and
an improved. aesthetic character.
2.3.2 Vitality and Amenities ,
We must seize. the opportunity to enhance guest experience and community
interaction thmugh expanded and additional acfivities and amenities such as
performing arts venues, conference facilities, ice rinks, streetscape, parks and
other recreational improvements. .
2.3.3 Stronger Economic Base Through /ncreased Live Beds
!n order to enhance the vitality and viability of Vail, renewal and redevelopment in Lionshead ?nust promote improved occupancy rates and the creation of
additional bed base (olive beds" or °warm beds°) through new lodging products.
Live beds and warm beds are best described as residential or lodging rooms or.
units that.are designed for occupancy by visitors, guests, -individuals, or families
on a short term rental basis. In order to improve occupancy rates and create
additional :bed base in Lionshead, applications for. new development and .
redevelopment projects which include a residential component shall provide live
beds in the form of accommodation units, fractional fee club units, lodge dwelling
units, fimeshare units, attached accommodation units (i. e, 'lock-off units), or
dwelling units which are included in a voluntary rental management program and
available for short term rentaL Further, it is the expressed goal of this Plan that
in addifion to creating additional bed base through new lodging products, there
shall be no net loss of existing live beds within' the Lionshead Redevelopmenf
Master Plan study area.
2.3_ 4 Improved Access and Circulation
The flow of pedestrian, vehicular, bicycle and mass transit traffic must be
, improved within and through Lionshead.
2.3.5 Improved Infrastructure
6
The infrastrucfure of Lionshead (streets, walkways, transportation systems,
parking, utilities, loading and delivery systems, snow -removal and storage
capacity) and its public and private services - must be upgraded to support
redevelopment and revita/ization efforts and to meet the service expectations -of
our guests and residents. .
2.3.6 Creative Financing for Enhanced Private Profits and Public Revenues
' Financially creative and fiscally realistic strategies must be identified so that
adequate capital may be raised from all possible sources #o fund desired private '
and public improvements.
V. ZONING ANALYSIS '
Zoning: Lionshead Mixed Use 1 District _
Land Use Plan Designation: Lionshead Redevelopment Master Plan Area
Current Land Use: Temporary Business Office
The subject conditional use permit request affects the use of an: existing tenant space
and does not propose any exterior changes to the existing building. Therefore, tfie
conditional use permit proposal does not alter the exisfing lot area and site dimensions,
setbacks, building height and bulk, density, gross residential floor area (GRFA), site
coverage, or landscaping and site development. The only development standard
- affected is parking. The change in use from 2,512 square feet of retail space to 2,512
' square,feet of office space generates a parking increase from five spaces to six spaees
(5.7776 spaces to 6.7824 spaces). Consequently, the. parking demand is increased by
one (1.0048) additional parking space. However, in 1997; Vail Associates paid-in-lieu
for fhirty one (31) parking spaces at the Gondola Buildirig. In spite.of its demolition, that
' amount will remain paid-in-lieu and one (1.0048)'space will be subtracted from the tofal
number of spaces . paid for (leaving 29.0052 spaces paid for and unused) and thereby
will,be available to employees whose ofFce space is being relocated into the Concert
Hall Plaza Building. `
VI. SURROUNDING LAND USES AND ZONING
, Land Use Zonin - North: Residential Lionshead Mixed Use-1 District
South: Residential Lionshead Mixed Use-1 District
East: Mixed Use Lionshead Mixed Use-1 District
West: Residential Lionshead Mixed. Use-1 District
VII. REVIEW CRITERIA
Before acting on a conditional use permit application, the Planning and Enviconmental
Commission shall consider the following factors with respect to the proposed use:
1. Relationship and impact of the use on the development objectives of
the Town.
Staff believes the' original approval of the . conditional use permit for
"temporary business office" uses on the first floor of tfie.Concert Hall Plaza
Building was consistent with the intent, purpose, and standards ofi the Vail
Town Code.
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. However, it is not the purpose of a temporary business office conditional use,
permit to allow for the permanent or. quasi-permanenf'relocation of a business
. use to a location not generally allouved by the zoning, standards of the
Lionshead Mixed Use 1 District. It is intended that once redevelopment
construction activities are completed, a temporarily disPlaced business office
will return to its original development site or to a new permitted location.
' The Applicant chose not to return the offices displaced by the Gondola
Building demolition to the newly constructed, and now occupied, Arrabelle
Building, Additionally, the Applicant has also not obtained development
approval, or begun construction of; new offices at either the North Day Lot or
the proposed Ever Vail project to permanently accommodate these displaced
offices. It is still unclear as to when, or if, redevelopment of ttie North Day Lot
or Ever Vail.will occur. .
The existing temporary business. off,ices at the . Conceit Hall Plaza are not
functioning as °temporary". Business offices are othervvise prohibited on the
- First Floor or Street Level in the Lionshead Mixed Use-1 Zone District, and .
- are' contrary to the Town's goals and objectives of creating a vibrant
pedestrian retail environment in Lionshead.
Therefore, Staff does not recommend approval of, the appl'icanYs, request to .
extend the approval of the 2005. temporary business office conditional use
permit until 2011, as such an. approvaL would be, contrary to the .Town's
development objectives. 2. The -effect of the -use on. light and air, distribution .of population,
transportation . facilities, utilities, schools, parks and recreation'
facilities, and other public facilities needs.
Staff does not believe this proposal will have a significant negative effect on
the above criteria in comparison to existing conditions.
3. Effect upon traffic with particular reference to congestion, automotive
and pedestrian safety and convenience, traffic flow and control, access;
maneuverability, and removal of snow from the street and parking
areas.
As this proposal exceeds the minimum parking standards of the Vail Town
Code, Staff does not believe this proposal will have a s'ignificant negative
effect on the above criteria in comparison to existing conditions. .
4. - Effect upon the character of the area in which the proposed use is to tie _
located, including the scale and bulk of the proposed use in. relation to
surrounding uses. .
This proposal does not involve any exterior changes to the existing Concert
Hall Plaza building. However, should approval of this temporary business
office be extended yet again, Staff believes this office use on the first floor will
have negative affects upon the pedestrian retail character of the Lionshead
area.
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Vlil. STAFF RECOMIIAENDATION
The Department of Community Development recommends the Planning and
Environmental Commission denies this amendment to an existing conditional use
permit, pursuant to Section'12716-10, Amendment Procedures, Vail Town Code, to allow
for the extension of a condi#ional use permit to allow for a temporary business office
located at 616 West Lionshead Circle (Concert Hall Plaza Building)/Lot 1, Vail Lionshead
Filing 4, and setting forth details in regard thereto. Staff's, recommendation is based
upon the review of the criteria described in Section VII of this memorandum and the
evidence and testimony presented. , Should the Planning and Environmental Commission choose to deny this conditional use
permit' request, the Departmerit of Community Development, recommends the
Commission pass the following motion: .
"The Planning and Environmental Commission denies this request for a fnal
review of an amendment to an existing coniiitional use permit, pursuant to
Section 12-16-90, Amendment Proceiiures, Vail Town Code, to allow for the
extension of a conditional use permit to allow for, a temporary business offce
located at. 616 West Lionshead Circle .(Concert Hall Plaza Building), Lot 1, Vail :
Lionshead Filing.4, and setting forth details in regard thereto."
Should the Planning and Environmental Commission choose to approve, with conditions,
this conditional use permit request, the Department of Community Development
recommends the Commission maKes the following findings:
"Based upon the 4eview of the criteria outlined in Section Vll this Sfaff
memorandum to the Planning and Environmental Commission dated August 25, . 2008, and the -evidence and fesfimony presented,. the Planning and
Environmental Commission frnds: ~ 1. The proposed temporary business offrce, located at 696 West Lionshead
Circle (Conce?t Ha/l Plaza Building), -is not in accordance with the purposes
- of the Zoning Regulations and the Lionshead Mixed-Use 1 District as
referenced by Section IV of this Staff inemorandum to the Planning and
Environrnental Commission dated August 25, 2008.
2. The proposed temporary business office; located af 616 W. Lionshead Circle
. (Concert Hall Plaza Building), and the : conditions under which it will be
operated or rrmaintained. are not, detrimenfal to the public health, safety, or
welfare oc materially injurious to prope'rties or improvements in the. vicinity:
3. The proposed ferrrporary business offce, 'located at 616 W. Lionshead Circle
(Concert Ha11 Plaza Building), does not comply with each of the applicab/e
provisions of Chapter 12-16, Conditional Use Permit, Vail.Town Code, as
referenced by Section IV of this Staff inemorandum to the Planning and
Environmental Commission dated August•2b; 2008." .
IX. ATTACHMENTS ' A. Vicinity Map
B. Applicant's Request
9
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Attachment B
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Va Im NorthRmerica's # i Rescrt
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,.Y~'o, - . ,
4~'Y'+^~~Lj~ Bill Gibson
' ,:~''.~i•oix~:~ ~'$rian McCartney
~ s~,, • .
.~omcert Hall Plaza. Conditional Use Permit extensian
. July'2
Vail Mai~~;~fi x~'~''~"'~~r~ana.gement reluires aPProximaxel3' 15,400 square feet of office spa~e for
operating st9l :•:~*s space will be included in the FverVail projzct but until that time
.
, approved offidIRpd*ce in that quantity is unavailable in the Tovvn of Vail. In order to
kee ement located in the To~~~n af Vail, we are requesting an
n .
~
p Vail Mou`
ea~tension of our~eaishng Conditional Use Pernut in the Concert Hall Plaza building
~ to be located on tlie ground floor.
~vv
~.,~hich pennits ofFce~?a.~
~s;
a ~r
.Co~sis.tent with the WWM.duncil's 3 year approval of this possibilit3r, Are request a three
year tergi.beginning October 1, 2008 and ending September 30, 2011. During M.ay of
e~ii yeaz a. review b~~'`, f~i.of the current conditioii pertaining to this peimit silould be
condu- 08"d iii`a.ccordarice with the Council's approval. ~
. . ,
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p
suL 2 9 2008
TOW(U OF VAI
, •
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.i-5~°
Vail Town Council Attachment: B
. PLANNlNG AND ENVIRONMENTAL COIVIMISSION Results (Excerpt)
- August 25, 2008 '
. 1:OOpm
MEMBERS PRESENT MEMBERS ABSENT
Bill Pierce Rollie Kjesbo David Viele Michael Kurz
Sarah Robinson-Paladino
Scott Proper
Susie Tjossem
3. A request for a final review of an.amendment to an existing conditional use permit, pursuant to. •
Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the extension of a
conditional use permit to allow a temporary business_ office, located af 450 East Lionshead Circle
(Treetops Building)/Lot 6; . Vail Lionshead Filing 1, and setting forth details in regard tfiereto.
(PEC080043) Applicant: Vail Corporation, represented by Brian McCartney
Planner. ; Bill Gibson
ACTION: Approved with a condition(s) MOTION: Kurz SECOND`. Proper VOTE: 5-0-1 (Pierce recused)
CONDITION(S):
1. Approval of this conditional use permit is valid until August 30, 2009, and shall be
again reviewed by the Planning and Environmental Commission in May of 2009.
Bill Pierce recused hirriself due to a. conflict of interest as he is on the board for Treetops.
Commissioner Viele became Chair. Bill Gibson presented an overview of the proposal and the Staff memorandum. .
Brian McCartney, representing Vail CoTporation, suggested that he would request:a one-year
extension which could be re-evaluated iri May of 2009. He recommended the PEC to consider
revisiting the zoning requirements allowing for only commercial uses on the ground floor. There
is an economic value to having offices in Vail and in the ViIlages.
Commissioner Proper asked how long the temporary offices had been using the Treetops space.
Bill Gibson responded that the offices had gone in during the summer and fall of 2004.
Bob Armour, resident of Vail, works out of Lionshead. Reaffirmed that the Treetops building has.
not, been eff.ective for retail in the past and recommended an extension of the temporary offices
for one-year up. . ~
Kieth Odz`a, representing.Montaneros, asked how many employees worked out of the space.
Brian McCartney stated that 60 work out of Treetops and 20 in Concert Hall Plaza.
Kieth Odza, . stated his support for keeping people in Lionshead, as, they add vitality to
Lionshead. He stated his support for a one year extension of the temporary offices.
Page 1
.
The Commissioners expressed their support for a one year extension, and further suggested that
Staff exPlore revisions to the Code to encourage more office 5.paces withinthe fown.
4. A requesf for .a final review of an amendment to an existing conditional use permit, pursuant to Sect'ion 12-16-.10, Amendment Procedures, Vail Town Code, fo. allow for the extension of a ,
conditional use permit to allow for a temporary business 'office located at 616 West Lionshead
Circle (Concert Hall Plaza Building)/Lot 1, Vail Lionshead Filing 4, and. setting forth details in
regard thereto: (PEC080044)
Applicant: Vail Corporation, represented by' Brian McCartney
Planner: Bill Gibson
ACTION: Approved with a condition(s)
MOTION: Proper SECOND: Viele VO.TE: 6-0-0 •
CONDITION(S): 2-
1. Approval of this conditional use permit is valid until August 30, and shall be
reevaluated by the Planning and Environmental Commission in May of 2009009, .
Bill Gibson presented an overview of the proposal and the Staff memorandum. There was no public'comment.
The Commissioners expcessed their support for the project.
. .
Page 2
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r
MEMORANDUM TO: Vail Town Council
FROM: Community Development Department
DATE: October 7, 2008
SUBJECT: An appeal, pursuant to -Section 12-3-3, Appeals, Vail Town Code, of the
Town, of Vail Planning and Environmental Commission's. approval of a
request for a final review of an amendment to an existing conditional use
permit,, pursuant to Section 12-1640, Amendment Procedures, Vail Town
' Code, to allow for the extension of a conditional use permit fo allow a
temporary business office, located at ; 450 East Lionshead Circle
(Treetops Building)/Lot 6, Vail Lionshead Filing 1, and settirig forth details
in regard thereto. (PEC080043)
Appellants: Vail Town Council
Planner: Bill Gibson
1. SUBJECT PROPERTY
, The subjecf property is located at 450 East Lionshead Circle (Treetops
Building)/Lot 6, Vail Lionshead Filing 1.
II. STANDING OF APPELLANT
. The VaiL Town Council, the appellant, has standing to file -an appeal of the
Planning ancJ Environmental Commission's decision pursuant to Sub-section 12-
3-3C-1, Vail Town Code. _
III. REQUIRED ACTION
The Town Council shall uphold, overturn,, or modify the Planning. and .
Environmental Coinmission's approval, with conditions, of the conditional use
permit application pursuant to Section 12-3-3, Appeals, Vail Town ,Code.
IV. BACKGROUND On August 25, 2008, the Planning and Environmental Commission approved,
with conditions, an amendment to an existing conditional use permit, pursuant to
Section 12=16-10, Amendment -Procedures, Vail .Town Code, to allow for the
exte.nsion of a conclitional use permit to allow a temporary business office,
located at 450 East Lionshead,Circle (Teeetops Building)/Lot 6, Vail Lionshead
Filing 1, and setting foith details in regard thereto, by. a vote of 5-0-1 (Pierce
recused), The August 25, 2008, . Staff memorandum to the Commission (Attachment A) and the August 25, 2008 meeting m'inutes (Attachment B) have `
been attached for reference. The Vail Town Council "called-up" this Planning
and Environmental Commission's action at its September 2, 2008, public hearing
by a vote of 5-0-2 (Cleveland and Gordon opposed).
1
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VI. STAFF RECOMMENDATION ` .
The Community Development Department recommends the- Vail Town Council
upholds the Planning and Environmental Commission's August 25, 2008,
decision. Should the Vail Town Council choose to uphold the • Commission's _
decision; Staff•recommends the Council approves the following motion:
"The Vail Town Council. upholds the Planning and Environmental
Commission.'s approval of a request for a final review of an amendment to
an exisfing . conditional use permit, pursuant to , Section 12-16-10,
Amendment Procedures; .Vail Town Code, to allow for the extension of a-
conditional -use permit.to allow a temporary business offrce, locafed af ` 450 East Lionshead Circle (Treetops Building)/Lot 6, Vail Lionshead Filing
1; and setting forth details in regard thereto."
Should the Town Council choose to uphold the Planning and Environmental
Commission's decision, the Department of Community Development
recommends the Council makes the following :findings:
"Based upon the review of the criteria outlined in Section Vll. this Staff
memorandum to the Planning and EnVironmental Commission dated
August 25, 2008, and the evidence and . tesfimony presented, the
Planning and. Environmental Commission finds: ;
1. The proposed temporary ' business offrce, located at 450 East
Lionshead Circle (Treetops Building), is in accordance with the
purposes of the Zoning Regulations and the Lionshead Mixe.d-Use 1
District as referenced by Section IV of the Staff inemorandum to fhe
Flanning and Environmental'Commission dafedAugust 25, 2008.
2. •The proposed temporary business office, located at 450 Easf
Lionshead Circle (Treetops Building), and fhe conditions under which
it will be vperated or maintained are not defrimental to the public ,
health, safety, or welfare or materially injurious to properties, or
improvements in the vicinity.
3: The proposed temporary business office,. located at 450 East. Lionshead Circle (Treetops Building), does comply with each of the
applicable provisions of Chapter 12-16, Conditional Use,Permit, Vail
Town Code, as referenced by Section IV of the Staff inemorandum to
the Planning and Environmental Commission dated August 25, 2008."
VII. ATTACHMENTS
A. Augusf 25, 2008, Staff memorandum to the PEC
B. August 25, 2008, PEC minutes (excerpt)
2
Vail Town Council Attachment: A
r
. , MEMORANDUM
TO: Planning and Environmental Commission
FROM: Department of. Community Development. ' DATE: August 25, 2008 . .
SUBJECT: A request for a fnal review of an amendment to an existing conditional use
, permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code,
to allow for the extension of a. conditional use permit to allow a temporary
business office, located at 450 East Lionshead Circle (Treetops Building)/Lot 6,
Vail Lionshead Filing_ 1, and setting forth detail`s in regard thereto. (PEC080043)
Applicant: Vail Corporation, represented by Brian McCartney ,
' J
Planner. Bill Gibson .
1. SUMMARY
The Applicant; Vail Corporation, represented by Brian McCartney, is requesting a final
review of an amendment to an existing conditional use permit, pursuant to Section 12-
16-10, Amendment Proceciures, Vail Town Code, to allow for the extension of a
conditional use permit to allow for a temporary business offce located at 450 East
Lionshead Circle (Treetops Building)/Lot 6, Vail Lionshead filing 1, and setting forth
detail's in"regard thereto.*
Based upon Staff's review of the criteria outlined in Section VII of this memorandum and
the evidence and testimony presented, the Community Development Department
recommends denial of this request subject to the findings noted in Section VIII of this .
memorandum.
II. DESCRIPTION OF THE REQUEST „
This conditional use permit request will allow for the extension of the January 24, 2005,
conditional use,permit approval, for Vail Resort's temporary business offices curcently,
occupying the frst-floor retail spaces of the Treetops Buitding. A previous extension of
the 2005 conditional use permit approval is scheduled to expire on January 24, 2009.
. ; . .
The Applicant is proposing an extension of the conditional use permit to allow Vail
Resort's temporary business offices to occupy the first-floor retail spaces of the Concert
Hall Plaza Building until September 20, 2011 (i.e_ an additional three years).
A vicinity map (Attachment. A) and the. applicant's request (Attachment B) have been
attached for reference: _
III. BACKGROUND. .
On November 16, 2004, the. Vail Town Council adopted Ordinance No. 26, Series of
2604, to allow "Temporary Business Offices" on the first-floor of buildings within the
Lionshead Mixed Use 1 District: The purpose of this ordinance. is to allow existing Lionshead area office uses; which are displaced by the construction activities of
redevelopment projects, to be temporarily relocated within the Lionshead area. A
1 .
~
'Temporary Business Offiee" was defined as "o' ffice for the conduct of general business
and service activifies for a durafion of time not to exceed three (3) vears. "
On January 4, . 2005, the Planning and Environmental Commission granted approval,
with conditions; of a conditional use permit foc Vail Resort's temporary business offices cucrently occupying the first-floor of the Treetops Building. The following is a list of the
conditions approved by the Planning and Environmental Commission in 2005:
1. 'This .conditional use permit for a temporary business office, located at 450 ,
- East Lionshead Circle (Treetops commercial building), shall become valid on
April 1, 2005. 2. This conditional use permit for a temporary . business office, located at 450.
East Lionshead Circle (Treetops commercial 'building),. shall be valid until
January 24, 2008; subject to an annual review, on or before January 1't of
each year, by the Planning and Environmental Commission to verify
compliance with the conditions of approval. Vail Resorts shall submit
applications to the Town of Vail Department of Community Development in
accordance with the Department of Communify -DevelopmenYs: submittal
deadlines for each annual review.
3. On any, date prior to January 24; .2008, this conditional use permit, for a
temporary business office, located at 450 East Lionshead Circle (Treetops
commercial building), shall expire upon the issuance of a temporary or fina!
Certifrcate of Occupancy for the Lionshead Core Site (The Arrabelle at Vai!
Square) or the North Day Lot office building,~ whichever occurs first:
4_ This conditional use permit for a temporary business: offrce, located. at 450
East Lionshead Circle (Treetops commercial building), shall only allow for a
' temporary business office use as defrned by Ordinance No. .26, Series of
2004.
As stated in 2005, it was the Applicant's intention for these business office uses to 'be
permanently locafed at the Arrabelle and/or an office building at the North Day Lot.
The applicant, Vail Resorts, did not submit applications for the annual review of the 2005.
conditional use permit.
On June 14, 2007, the Planning and Environmental Commission granted approval, with -
conditions, of an extension to the ApplicanYs 2005 conditional use permit approval
subject to the following conditions: 1. `This conditional use permit for a temporary business office, located at 450
East Cionshead Circle (Treetops commercial building), shall be valid until
January 24, 2009.
2. This conditional use permit approval is contingent upon the Town Council's
adoption of an ordinance amending the definition of a"temporary business
office" in Section 12-2-2, Vail Town Code.n
On August 7, 2007, the Vail Town Council, adopted Ordinance No: 22, Series of 2007, to
move the. use specific criteria for a Temporary Business Office froin Chapter 12-2,
Definitions, Vail Town Code, to Chapter 12-16, Conditional Use Permit, Vail Town Code.
• 2
' • /
While the approval of a Temporary Business Office conditional use permit is valid for no
more than three (3) years, these amendments gave the Planning and Environmental
Commission the authorify to grant an extension of up to three (3) additional years if
special circumstances and/or conditions warrant such an extension.
IV. APPLICABLE PLANNING DOCUMENTS A. Title 12, Zoning Regulations, Vail Town CodeCHAPTER 12-1, TITLE, PURPOSEAND APPLICABILITY (in part)
Section 12-1-2: Purpose: .
A. General: These regulations are enacted. for the purpose of promoting the
health, safety, morals, and general welfare of the Town, . and.fo promote the
coordinated and liarmonious development of the Town in a manner that will
conserve and enhance its natural environment and its established character as a
resort and residenfial community of high quality. •
8. Specific: These regulations are intended to achieve the following more specific
purposes • - •
, 1. 'To provide for adequate light, air, sanitation,. drainage, and public
facilities.
2: To 'secure safety from fire, panic,. floqd, avalanche, accumulation of
snow, and ofher dangerous conditions. .
3. To promofe safe and effrcient pedestrian and vehicular traffic
circulation and to, lessen congestion in the streets:
4. 'To promote adequafe and appropriately located off-street parking and
loading facilities. •
5. To conserve and maintain established communify qualities and
economic values. .
- 6. To encourage:a harmonious, convenient, workable relationship among
land uses, consistent with Municipal development objectives. 7. To prevent excessive population densities and overcrowding of the
land with structures.
` 8. To safeguard and enhance the appearance of the Town.
9. To conserve and profect wildlife, streams, . woods, hillsides, and other
desirable natural features.
10. To assure adequate open space, recreation oppo?funities, and other ,
amenities a?id facilities conducive to desired living quarters.
11. To otherwise provide for the growth . of an orderly and _ viable
community. `
CHAPTER 12-2, DEFINITIONS (in part) 3ection 12-2-2: Defnifions ,
OFFICE, TEMPORARY BUSINESS: An office for the conduct of general ,
business and. service activities and transactions for a limited, time period to
accommodate the temporary displacement of. an existing business office
within the town of Vail due to redevelopment construction activities.
ARTICLE 12-71-1: LIONSHEAD MIXED USE 1(LMU-1) DISTRICT (in part) .
3
,
Section 12=7H-1: Purpose:
The.Lionshead Mixed Use 1 District is intended to provide sites for a mixture of
multip/e-family dwellings, lodges, hotels, fractional fee clubs, time shares,-lodge
dwelling units, restaurants, offiees, skier services, and commercial
establishments in a clustered, unified development: Lionshead Mixed Use 1
District, in accordance with -the Lionshead Redeve/opment Master Plan, is
intended to ensure adequate light; air, open space and other amenities
appropriate to the permitted types of buildings and uses and to maintain the
desirable qualities of the District by establishing appropriate site clevelopment
standards. This District is, meant to encourage and provide incentives for
redevelopment in accordance with the Lionshead Redevelopment Master Plan.
This Zone District was specffically developed to provide incentives for properties .
to redevelop. The ultimate goal of these incentives is to create an economically
vibrant lodging, housing, and commercial core area.- The incentives in this Zone
District in"clude increases in allowable gross residential tloor area, building height,
and density over the previously established zoning . in the - Lionshead
Redevelopment Master Plan study area. The primary goal of the incentiyes is to
create economic conditions favorable to inducing private redevelopment
consistent with the Lionshead Redevelopment Master Plan.. Additionally, the
incentives are created to help fnance public off-site improvements adjacent fo
redevelopment projects. With any developmentlredevelopment proposal taking
advantage of the incentives created herein, the following amenities will be
evaluated: streetscape improvements, pedestrian/bicycle access, public plaza
redevelopment, public art; roadway improvements, and similar improvements.
Section 12-7H-3: Permitted and Conditional Uses; First Flo.or or Sfreet Level:
A. Definition: The "first. floor" or "street level" shall be de,fined as that floor. of the
. building fhat is located at grade or street level along a pedestrianway.
C. Conditional Uses: The following uses shall be permifted on the first floor or
sfreet level floor within a structure, subject to issuance of a conditional use permit
in accordance with the provisions of chapter 16 of this tifle:
Barbershops, beauty shops and beauty parlors. Conference facilities and meefing rooms. .
Financial institufions, other than banks. '
Liquor stores:
Lodges and accommodation units.
Multiple-family residential dwelling units, timeshare units, fractional fee
clubs, •lodge dwelling units, and employee housing, units (type ll! (EHU) as
provided in chapter 13 of this title).
Radiq TV stores, and repair shops.
Temporary Business Office
Additional uses determined to be similar to conditional uses described in
this subsection, in accordance with the provisions of section 12-3-4 of this
title.
Chapter 12-16: CONDITIONAL USES PERMITS (in. part)
Section 92-16-1: Purpose; Limitations
!n order to provide the flexibilify necessary to achieve the objectives of this title,
specified uses are permitted in certain districts subject fo the granting of- a
conditional use permit_ Because of their unusual or special characteristics,
4
~
conditional uses require review so that they may be /ocated properly with respect
i to the purposes of this title and with -respect to their effects on surrounding
properties. The review process prescribed in this chapter is intended to assure
compatibility and. harmonious deve/opmen.t between . conditional uses. and
surrounding properties in the Town at large. Uses listed as, conditional uses in
fhe various districts may be permitted subject to, such conditions and limitations
as the Town may prescribe to insure that the location and operation of the
conditional uses wiU be in accordance. with the development objectives of the
Town and will not be detrimental to otheruses o"r properties. Where conditions
cannof be devised,, to achieve these objectives, applications for condifional use
permits sha11 be denied.
• 12-16-7, Use Specific Criteria and Standards (in part)
A- 4. Tempotary 6usiness offrces: '
a. Offrces for real estate agents shall be excluded.
b. The storage, sale, or display of inerchandise on the premises shall occupy
less than ten percent (10%) of the office's floor area. ° c. Off street parking shall be provided in accordance with chapter. 10 of this title.
d. , Signage shall be provided in accordance title 11, °Sign Regulations'; of this
code. .
e. The business and service activities and transactions of a temporary business
offce inay only be conducfed for a limited time period, not to exceed three
(3) years: Unless the time period is limited to a shorter duration, fhe approval of
a conditional use permit for a temporary business offrce shall expire and become
void within three (3) years from fhe initial dafe of approval.
- The P/anning and Environment'al Commission may grarrt a subsequent
exfension to a conditional use permit. approval. to allow a temporary
business office to continue activities and fransactions beyond the original
time period limit if the commission determines. special, circumstances
- and/or conditions exist, to warrant such an.eztension. An exfension may
on/y be granted for the minimum time period necessary to facilifate specific
redeve/opment construction activities 'that .achieve the town's goa/s,
policies, and objectives, but in no event may such an extension be allowed
for more than three (3) years without addifional review. '
f. A conditional use permit, approval for a temporary business., office shall be
, revieweal by the planning and environmental commission on an annual basis to
verify the applicant's compliance with the conditions'of:approvaL
B. Lionshead Redevelopment Master Plan
Policy Objectives - ' -
The Town Council adopted six policy.qbjectives on November 4, 1996 to outline
? the important issues-to be addressed in the master plan and to provide a policy
framework for the master planning process.
5
2.3.1 Renewal and Redeve/opment
Lionshead can and shouid be renewed and redeveloped to become a warmer,
more vibrant environment for guests and residents. Lionshead needs an
appealing and coherent identity, a sense of place; a personality, a purpose, and
an improved aesthetic character.
2.3.2 Vitality and Amenities
We must seize the opportunity to enhance guest experience and community
interaction fhrough expanded and additional activities and. amenities such as
performing arts venues, conference facilities, ice rinks, streetscape, parks and
other recreational improvements.
2.3.3 Stronger Economic $ase Through Increased Live Beds In order to enhance the'vitality and. viability of Vail; renewal and redevelopment in Lionshead must promote improved occupancy rates and the creation~ of
additional bed base ("live beds" or "warm beds") through new lodgingproducts.
Live beds and warm beds are.best_ described as residential or lodging rooms or
units.that are designed for occupancy by visitors, guests, individuals, or'families
on a short. term rental basis. In order to improve occupancy rates and. create
additional bed base, in Lionshead, applications for new development and
redevelopment projects which include a residential component shall provide live
beds in the form of accommodation units, fractional fee club units, lodge dwelling
units, timeshare. units, attached accommodation units (i.e, lock-off units), or
dwelling units which are included in a voluntary rental management program and .
available for short term rental. Further, it is the expressed goal of this Plan that
in addition to creating additional bed base through new lodging proclucts, there
shall be no net loss of existing live beds within the Lionshead Redevelopment
Master Plan study area.
2.3.41mproved Access and Circulation
The flow. of~ pedestrian, vehicular, bicycle ~ and mass transit traffic must be
improved within and through Lionshead.
2.3.5 lmproved Infrastructure
The infrastructure of Lionshead (streets, walkways, transportation systems, parking, utilities, loading and delivery systems, snow removal and storage
:
capacity) . and its public and private services must be upgraded to support
redevelopment and revifalization efiForts and to meet the service. expectations of
our guests and residents.
2.3.6 Creative Financing for Enhanced Private Profits and Public Revenues
Financially creative and fiscally realistic strategies must be identified so that .
' adequate capital may be raised from all possible sources to fund desired private
and, public improvements.
V. ZONING ANALYSIS
Zoning: Lionshead Mixed Use 1 District
Land Use Plan Designation: Lionshead Redevelopment Master Plan Area
Cucrent Land Use: Temporary Business Office
6
f .
Development Standard Required Proqosed . .
Parking 14.6 spaces 21.13 spaces (no change)
As this conditional use permit request only affects the use of an existing tenant space
and does not propose, any exterior changes to the existing building; this conditional use
"permit proposal does not alter the existing. lot area and site dimensions, setbacks, .
building height and bulk, density, gross residential floor area (GRF,4), site coverage, or
landscaping and site development. The only development standard affected, other than
use, is parking. This proposal increases the parking demand'for this tenant space from
12.5 to 14.6 parking spaces. The exiSting Treetops commercial building currently has
, surplus parking, and if this proposal is approved, the Treetops commercial building will
still exceed its minimum parking requirement by 6.53 parking spaces.
VI. SURROUNDING LAND USES AND ZONING
Land Uses Zonin
North: Mixed Use . General Use District
South: Open Space Natural Area Preservation District.
East: Residential Lionshead Mixed Use 1 District
West: Mixed Use Lionshead Mixed Use 1 District
~ VII. ' REVIEW CRITERIA
Before acting on a conditional use permit application, the Planning and Environmental
Commission shall consider the following factors with respect to the proposed use:
1. Relationship and impact of the use on the development objectives of
the Town.
Staff believes the original approval of, the conditional use permit for
"temporary business. office" uses on the first floor of the..Treetops Building
was consistent with the intent, purpose, and standatds of the Vail Town
Code.
However, it is not the purpose of a temporary 6usiness office conditional use permit to allow for the permanent or quasi-permanent relocation of a business
• use to a location not, generally allowed by the zoning, staridards of the
Lionshead Mixed, Use 1 District. It is ;intendecl that once redevelopment
cons#ruction activities are completed, a temporarily displaced. business office
will return to its original development site orto a new permitted location.
The Applicant chose not to return the offices displaced by the Gondola '
Building demolition to the newly constructed, and now occupied, Arrabelle
Building. Additionally, the Applicant has also not obtained development
approval,.or begian construction of; new offices at either the North Day Lot or
the proposed Ever Vail project to peRnanently accommodate these displaced
offices. It is still unclear as to when; or if, redevelopment of ttie North Day Lot
or Ever Vail will occur. The existing temporary business offces at the,.Treetops Building are not
"functioning as °temporary". . Business offices are otherwise prohibited on the
- First Floor or.Street Level in the Lionshead Mixed Use-1 Zone District, and
. 7 .
are contrary to the Town's goals and objectives of creating, a vibrant,
pedestrian retail environment in Lionshead. .
Therefore, Staff does not recommend approval of the applicant's request to
extend the approval of the 2005 tempora ry business office conditional use
permit until 2011, as such an approval would be contrary to the'Town's
development objectives.
2. The effect of the use on light and . air, distribution, of population,
transportation facilities, utilities, schools, - parks and recreation
facilities, and other pub'lic facilities needs.
Staff does not believe this proposal will have a significant negative effect on -
the above criteria in comparison to existing conditions. 3. Effect upon traffic with particular reference to congestion, automotive
and pedestrian safety and.convenience, traffic flow and.control, access,
maneuverability, and removal of snow from the street and parking
areas.
As this proposal exceeds the minimum parking standards of the Vail Town
Code, Sfaff does not believe this proposal will have a signficant negative
effect on the above criteria in comparison to existing conditions.
4. Effect upon the character of the area in which the proposed use is to be
located, including the scale and bulk of the proposed use in relation to
surrounding uses. This proposal does not involve any exterior changes to the existing Treetops Building. However, "sFiould approval of this: temporary, business office be
extended yet again, Staff believes this office. use on. the frst floor will have .
negative affects upon the pedestrian retail character of the Lionshead area.
VIII. STAFF RECOMMENDATION
The Department of Community Development. recommends the ' Planning and
EnVironmental Commission denies this amendment to an. existing conditional use
permit, pursuant fo Section 12-16-.10, Amendment Procedures,: Vail Town Code, to allow
for the extension of a conditional use.permit to allow for a:temporary business office .
located at 450 East.Lionshead Circle (Treetops Building)/Lot 6, Vail Lionshead. Filing 1,
, and setting forth details in regard thereto. Staff s tecommendation is based upon the
review of the criteria described in Section VII of this memorandum and the evidence and
' testimony presented.
' Should the Planning and Environmental Commission choose to.deny this conditional use
permit request, -the Department of Community Development recommends the
Commission pass the following motion:
"The Planning and fnvironmental Commission denies this request for la final
review of an amendment to an existing conditional use permit, pursuant to
Section 12-1640, Amendment Procedures, Vail• Town Code, to allow for the ' extension of a conditional use permit to allow for a temporary business office
8
Y
located at 450 East Lionshead Circle (Treetops Building)/Lot 6, Vail Lionshead
Filing 1, and setting forth detaiJs in regard thereto.
Should the Planning and Environmental Commission choose to approve, with conditions,
this conditional use permit request, the Department of Community Development
recommends the Commission makes the following findings:
"Based upon the review of the criteria outlined in Section VI! this Staff
memorandum to the P/anning and Environmental Commission dated August 25,
2008, and the evidence and testimony presented, the Planning and
Environmental Commission finds:
1. The proposed temporary business office, located at 450 East Lionshead
CircJe (Treetops Building), is not in accordance with the purposes of the
Zoning Regulations and the Lionshead Mixed-Use 1 District as referenced by
Section IV of this Staff inemorandum to the Planning and Environmental
Commissian dated August 25, 2008.
2. The proposed temporary business office, located at 450 East Lionshead
Circle (Treetops Building), and the conditions under which it will be operated
or maintained are not detrimental to the public health, safety, or welfare or
materially injurious to prope?ties or improvements in the vicinity.
3. The proposed temporary business office, located at 450 East Lionshead
Circle (Treetops Building), does not comply with each of the applicable
provisions of Chapter 12-16, Conditional Use Permit, Vail Town Code, as
referenced by Section IV of this Staff inemorandum to the Planning and
Environmental Commission dated August 25, 2008."
IX. ATTACHMENTS
A. Vicinity Map
B. Applicant's Request
9
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~
~ lm Norih P.m::rfca's ~ r Re.sort
"
V Bizi czbSon
Fr.o`ni : " 8rian. McCartney
'-Treetops Gonditioilal Use Pe3zrazt extension
3u1y.29;Vail Mouiita7n mai?aaement requires at-,proximztely 15,000 square Feet of off ce spLice tor
nperating sta#f. This;space will be inciuded in the Ever'Vail project, but untii that tiiYie
. otppruL•ed officespace in that quanrity is unavailable in the Town of Vail. In order to
keep Vail MouTitanimanagement located in the Ta«-n of Vait, we are requesting an
~extensiczn of our i~t~tig:;Canclitional lise Per~nit in tlie Trcetops buijdiFZg ti~-liich pc:.:~~.its
qffice space to be 16c4ed;pn the ground iloor.
consistem with the ToW-ii'Cauncil's 3 year approvaI of this possibility, we request a three
ng Iviay of
yea.r. terni_be.ginning 0ct0}i:'r 1, 2008 and ending Sept.zn2ber 30, 2011. Duri
encii. yea a r.eview by staff of the cttrrent condition pertaining to tl-~s permit should be
coricl?:icted.i.naccordance ii~rith the Counvi.'s approval.
.
JUL 2g 2008
1°oVVN Or= VA?L
/ Vail Town Council Attachment: B'..
PLANNING AND ENVIRONMENTAL,COMMIS$ION Results (Excerpt)
August 25, 2008
, 1:OOpm ,
MEMBERS PRESENT MEMBERS ABSENT
Bill Pierce Rollie Kjesbo
David Viele
'Michael Kurz Sarah Robinson-Paladino
Scott Proper _
Susie Tjossem
3. A request for a final review of an amendment to an existing conditional use permit, pursuant to
Section 12-16-10, Amendment Procedures, Vail Town Code, fo - allow for the extension of a
conditional use permit to allow a temporary business office, located at 450 East Lionshead Circle
(Treetops Building)/Lot 6, Vail Lionshead Filing 1, and setting forth details in regard,thereto.
(PEC080043)
Applicant: Vail Corporation, represented by Brian McCartney
Planner. Bill Gibson ACTION: Approved with a condition(s)
MOTION:' Kurz SECOND: Proper VOTE: 5-0-1 (Pierce recused)
CONDtT10N(S):
1. Approval of this conditional use permit is valid until August 30, 2009, and shall be .
again reviewed by the Planning and Environmental Commission in May of 2009. .
Bill Pierce recused himself due to a conflict of interest as he is on the board for Treetops.
Commissioner Viele became Chair.
Bill Gibson presented an overview of the proposal and the Staff memorandum.
Brian McCartney, representing Vail,Corporation, suggested that he would request a one-year
extension which could be re-evaluated in May,of 2009. He recommended the PEC to con'sider
revisiting the zoning requirements allowing for,only commercial uses on the ground'floor. There
is ah economic value to having offices in Vail and in the Vllages.
Commissionee Proper asked how long the temporary offices had been using the Treetops space.
Bill Gibson responded that the offices had gone in .during the summer and fall of 2004. Bob Armour, resident of Vail, works out of Lionshead. Reaffirrned that the Treetops building. has
not been effective for retail in the past and recommended an exfension of the temporary offces
for one-year up.
Kieth Odza, representing Montaneros, asked how many employees worked out of the space.
Brian McCartney stated that 60 work out of Treetops and 20 in Concert Hall Plaza_
Kieth Odza, stated his support for keeping people in Lionshead, as they add vitality to
Lionshead. He stated his support for a one year extension of the temporary offices.
Page 1
The Commissioners expressed their support for a one year extension, and further suggested that
, Staff explore revisions to the Code to encourage more office spaces within the town. .
4.. A request for a final review of an amendment to an existing conditional use permit, pursuant to
Section 12-16-10, Amendmenf Procedures, Vail Town Code, to allow for the extension of a
conditional use permit to allow for a temporary business office located at 616 West Lionshead
Circle (Concert Hall Plaza Building)/Lot 1, Vail Lionshead Filing 4, and setting forth details in
regard thereto. (PEC080044)
Applicant: Vail Corporation, represented by Brian McCartney
Planner: Bill Gibson.
ACTION: Approved with a condition(s)
•
MOTION: Proper SECOND: Viele VOTE: 6-0-0
CONDITION(S):
1. Approval of this, conditional use permit is valid ' until August 30,. 2009; and shall be
reevaluated by the Planning and Environmental Commission in May of 2009.
Bill Gibson presented an overview of the proposal and the Staff memorandum.
There was no public comment.
The Commissioners expressed their support for the project.
.
Page 2
Page 1 of 1
Bill Gibson - Vail Resorts office space
. ~.~~-~-~~.~::~.-~--.y~;,-~n~..--~--;~;-~.•-~-,~~~_ -
From: "Susie Tjossem"
To:
Date: 09l24/2008 10:23 PM
Subject: Vail Resorts office space
Deaz Vail Town Council members,
As a PEC member_ I wanted to share my opinion regardingVail Resorts request to extend their
conditional use of first floor office space in Lionshead. As you may know I voted in favor of this
extension.
Since you have called up our unanimous decision I felt it was important to pass along the reasons I
supported their request.
. The office space they occupy is not viable retail space; countless businesses have had to close
. theif doors due to lack of business in both locations. .
o Their offices were moved to make way for Arrabelle; TOV has collected substantial new sales
taxes because of this move.
. Their offices were suppose to move.to the North Day lot but plans and approvals liave stalled.
e It benefts the community and our guests to have Vail Mountain executives and support staff
officed neaz the mountain. Having them easily accessible is imperative; whether reacting to
emergencies, being visible or just being convenient benefits tlie Town of Vail. As a former VR
executive I know I would ha.ve become very out of touch with the guests and staff needs if my
office had been in Avon. . Vail is losing office space at an alarming rate. As more off'ices move down valley Vail loses some
vibrancy and loses off season dining and retail support that management level employees provide.
. Some of the VR employees may live in deed restricted employee housing. If their offices aze
moved they would have to vacate.
e The 100+ management staff inembers support Lionshead merchants
' o If the offices are vacated in October it will leave boarded up empty retail spaces
It may be time to review our first floor office restrictions. If zoning were changed for some of buildings
that have proven to be unsuita.ble for retail Vail could attract businesses back from down valley. Thank you for your time.
Sincerely, -
Susie Tjossem
PEC member
file://C:\Documents arid Settings\Admiriistrator\I,ocal Settings\Temp\XPgrpwise\48DB6... 09/25/2008
MEMORANDUM _
TO: Town Council
FROM: Community Development Department ,
DATE: October 7, 2008 .
SUBJECT: First reading of Ordinance No. 16, Series of 2008, an ordinance amending the official . zoning map for the •Town of Vail in accoMance. with Title 12, Zoning 'Regulations,
Chapter 5; Zoning Map; Rezoning a 430 square foot parcel of Tract A; Vail Village 7"'
Filing, from High Density Multiple-Family. (HDMF) district to General Use (GU)
district, and.setting forth details in regard thereto.
Applicant: Manor Vail Lodge H.O.A., represented by. Jim Adams of East West
. Partners and Town of Vail Planner: Warren Campbell
1. SUMMARY
The applicants, Manor Vail Lodge H.O.A., represented by Jim Adams and the Town of
Vail, are requesting a zone district boundaryamendment, pursuant to Section 12-3-7, Amendmenf, Vail Town Code, to rezone the 430 square feet portion of Tract A, Vail Village
7t' Filing, from High Density Multiple Family (HDMF) zone district to General Use (GU)
zone,district, 'located at 595 East Vail ;Valley Drive. This request will make effective
several requirements of the Developer Improvement Agreement adopted in conjunction
with the creation of Special Development District (SDD) No. 38, Manor Vail Lodge: Due to
a notification error this first reading-must be heard again by the Town Council.
11. BACKGROUND
; On August.11, 2008, the Town of Vail Planning and Environmenta,I.Commission (PEC)
held a public hearing on the request to amend the Official Zoning Map of the Town of Vail.
Upon consideration of the request, the Commission unanimously approved a motion
. recommending approval of the rezoning request to the Vail Town Council. 'The Staff „ memorandum to the,Planning and Environmental Commission is attached for reference to
the memorandum included in this Town Council packet for the Manor Vail Amended Final
Plat which will be heard prior to•this request. The Review Criteria for the zone district •boundary amendment can be found on pages 10, 11, and 12.
On September 2, 2008, the Town Council voted unanimously to approve the first reading
of Ordinance No. 16, Series of 2008, rezoning a 430 square foot parcel from High Density
Multiple Family District to General Use District.. Due to a notification error this first reading
must be heard again by .the Town Council. .
III: ACTION REQUESTED OF COUNCIL
The Town Council can vote to approve, approve with :modfications, or deny Ordinance No.
16, Series of 2008,, on first reading.
~
IV. STAFF RECOMMENDATION -
The Community Development' Department recommends that .the Vaii- Town Counc'il-
approves Ordinance No. 16, Series of 2008, on first reading. With the following findings:
1. °That the amendment is consistent with the adopted goa/s, objectives and.
policies outlined. in the Vail Comprehensive Plan and compatible:, with the ~
development objectives of the Town; and -
'2. That the amendment is compatible with - and suitable to. adjacent, uses and
appropriate for the surrounding areas; and •
3. That the amendment promotes the health, safety;- morals, and general
welfare of the Town and promotes the coordinated and iia"rmonious
development of the Town in ~ a manner that conserves 'and enhances its ,natural environment ~and its established character as a resort ~ and
residential community of the highest quality:.." .
V. ATTACHflflENTS
A. Ordinance 16, Series of 2008
ORDINANCE NO. 16
Series of 2008
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE TOWN OF VAIL IN
ACCORDANCE WITH TITLE 12, ZONING- REGULAl10NS, CHAPTER 5, ZONNG MAP;
REZONING A 430 SQUAR_E FOOT PORTIOPI OFTRACT A,`VAIL VILLAGE 7T" FILING,
FROM HIGH DENSITY MULTIPLE-FAMILY (HDMF) DISTRICT TO GENERAL USE (GU)
DISTRICT, AND SETTING FORTH DETAILS IN REGARDS THERETO.
WHEREAS, Chapter 5, Zoning Map, of the Vail Town Code establishes the procedures for
evaluating changes to the Official Zoning Map of the Town of Vail ("Zoning Map"); and
WHEREAS, the proposed amendment to the "Zoning Map" has been reviewed in
accordance with the prescribed requirements outlined in Sections 12-3-1 through 12-3-7 of the
Zoning Regulations of the Vail Town Code; and
WHEREAS, on August 11, 2008, the Planning and Envi"ronmental Commission of the Town
of Vail reviewed and forwarded a unanimous recommendation.. of approval of the proposed
amendment to the "Zoning Map° to the Vail Town Council in accordance with the criteria and
findings outlined in Section 12-3-7 of the Zoning Regulations of the Town of.Vaik and
WHEREAS, the Vail Town Council fnds the proposed amendment to the "Zoning Map" is
consistent with the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan,
the Vail Village Master Plan and is compatible with the development objectives of the Town; and
WHEREAS, the Vail Town Council finds the amendment to the "Zoning Map°is compatible
- with and suitable to adjacent uses and appropriate for the surroundng areas; and
WHEREAS, the Vail Town Council finds the amendment to the "Zoning Map° promotes the
health, safety, morals, and general welfare of the Town and promotes the coordinated and
harmonious development of the Town in a manner that consecves and enhances its natural
environment and its established character as a resort and residential community of the highest
quality.
ORDINANCE N0.16, SERIES OF 200B
Vail Town Council Attachment: A
;v
, NOW, THEREFORE, BE IT ORDAINED BYTHE TOWN CO,UNCIL OF THE T01NN OF
VAIL, COLORADO, THAT: .
Se6tion'1. Zoning Map Amendment.; The purpose of this Ordinance is to amend the Official Zoning Map of the Town of Vail. The
Official Zoning Map`of the Town of Vail is'hereby amended as follows:.
A 430 square foot portion, of Tract A, ,Vail Yllage 7t'. Filing,, shall be rezoned from High.Density Mialtiple-Family (HDM~ district to General . Use (GU) district, as
illustrated on Exhibit A attached hereto...
Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance ,
is for any reason held to be invalid, such decision shall not effect the validity of the remaining ' portions of this ordinance; and the Town Council hereby declares it would have passed this
ordinance, and each part, section, subsection, sentence, clause or phrase thereof,
regardless of the fact that any one or more parts, sections, subsections, sentences, clauses .
or phrases be declared invalid. Section 3. The Town Council herebyfinds, determines and declares that this ordinance
is necessary and proper for the health, safety and welfare of the Town of Vail and the
inhabitants thereof.
Section 4. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation that
`occurred prior to the effective date hereof, any prosecution commenced, nor any other
action or proceeding as commenced under or by virtue of the provision amended. The
amendment of any provision hereby shall not revive any provision or any ordinance
previously repealed or superseded unless expressly stated herein.
ORDINANCE N0.16, SERIES OF 2008
4
Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent
herewith are repealed to the eutent only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 7'h day of October, 2008 and a
public hearing for second reading of this Ordinance set for the 21 St day of October, 2008, in
the Council Chambers of the Vail Municipal Building, Vail, Colorado.
Richard D. Cleveland, Mayor
Attest:
Lorelei Donaldson, Town Clerk
ORDINANCE N0.16, SERIES OF 2008
. Exhibit A
-
, -
.
Proposed ~oning
;
(Tract A'and-.a 430 sf porflon of Lot A, Vali Village S.eventh,Filing} ;
_ . . . ` Rezoning: from.:High Denay Multrple Family (!-~DM~ fo Ger~eral:.Use (G t~ _ : . ;
Ford Park
Mmior Vail (Lof A) Subject Property (430 sf portion ot Lot A,
proposed to be conjoined with Tfact A)
: ~
:
~ .
, •
.
r
. . _
, , Tract A .
• a.-;~ ~1:9.~, "ks: ~
3
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mseasdamaa~r~rer~am~oo+eemcv. awawuoo.aarcn~wrawo«..Mi. ~j
~ LestMar9fiect August4,2008
ORDINANCE N0.16, SERIES OF 200B
.
.
MEMORANDUM
TO: Town Council
FROM: Community Development Department
DATE: October 7, 2008
SUBJECT: Ordinance No. 21, Series of 2008, for prescribed regulations amendments
to Section 14-10-7, Outdoor Lighting, Vail Town Code, to allow for
amendments to the outdoor lighting standards, and setting forth details in
regard thereto. (PEC080032)
Applicant: Town of Vail
Planner: Bill Gibson
1. DESCRIPTION OF THE REQUEST
The applicant, Town of Vail, is requesting a first reading of Ordinance No. 21, Series of
2008, for prescribed regulations amendments to Section 14-10-7, Outdoor Lighting, Vail
Town Code, to allow for amendments to.the outdoor lighting standards, and setting forth
details in regard thereto.
The purpose of the proposed amendments is to clarify the Town's outdoor lighting
standards and to simplify the implementation and enforcement of the Town Code. The
proposed amendments are also intended to update the outdoor lighting standards to
better achieve °greenA (i.e. environmentally sensitive and energy efficient lighting fixtures
and techniques) and "dark sky° (i.e. minimizing light pollution) policies.
Ordinance No. 21, Series of 2008, has been attached for review (Attachment A).
II. BACKGROUND
On January 22, 2008, the Vail Town Council directed the Community Development
Department to prepare amendments to the Town of Vail Zoning Regulations to update
the Town's existing regulations and to streamline the development review process.
At its July 14 and 28, 2008, public hearings the Planning and Environmental
Commission discussed the proposed amendments to the Town's outdoor lighting
standards. The Commission was generally supportive of updating the Town's lighting
regulations and adopting standards or guidelines addressing light pollution and energy
conservation. The Commission recommended that any updates to the lighting
regulations need to be simple, clear, and easy to understand. The Commission also
recommended that time deadlines for Christmas tree lights be removed from the outdoor
lighting regulations.
At its August 19, 2008, public hearing, the Town Council held a work session to discuss
the proposed amendments. The Council was generally supportive of the "green° and
"dark sky" policies incorporated in the proposed amendments.
1
r
r
On August 25, 2008, the Planning .and Environmental Commission voted 6-0-0 to
` forward a recommendation of approval, to the Town Council for the proposed
amendments. The August 25, 2008, Staff memorandum to the. Planning and
Environmental Commission has been attached for reference (Attachment B).
At the CounciPs August 19th hearing, it was asked if.these proposed regulations, are„
"Dark Sky". The lnternational Dark Sky Association (IDA).cloes not have.one nationally .
standardized..outdoor lighting ordinance for communities to adopt. Instead, the IDA .
offers _many resources,, such as.: guideline recommendations; . examples -,of dark-sky_ .
friendly fixtures, - and sample ordinances from , a variety of states: and municipalities.
These sample'ordinances vary widely. in specificity and complexity in regulating outdoor,
. lighting. The Planning and Environmental Commission gave very clear direction to keep
the Town of Vail's outdoor lighting standards simple and flexible.
The intent of the IDA the resources such as guideline recommendations, examples of
dark-sky friendly fxtures, . and sample ord'inances can be summarized by the
organizations Mission and Goals:
Mission: The mission of the Intemational Dark-Sky Association (1DA) is to
preserve and protect fhe nighffime'environment and our heritage of dark skies
through quality outdoor lighfing
Goals:
1. Stop the adverse effects of,light.pollution, including;
• Energy waste, and the air and water pollution caused by energy waste
• Harm to human.health
e Harm to noctumal.wildlife and ecosystems
o Reducecf safety and security
o Reduced visibility at night
• Poor nighttime ambience; and
2. Raise awareness about light poHution, its adverse effects, and its solutions;
and
3. Educate about the values of quality outdoor lighting.
Again, there is no single nationally accepted dark sky lighting ordinance; however, the
proposed amendments to the Town of Vail's outdoor lighting regulations incorporate
dark sky concepts and considerations. Since the Commission's August 19"' hearing,
Staff has revised the text of the proposed ordinance to ~ more= specifically highligHt the
"dark sky° concepts of the proposed amendments as follows:
7. Dark Sky Friendly: Outdoor lights should be designed, installed, and
maintained in accordance with the above listed guidelines to minimize the contribution of outdoor lighting to night time light pollution. Examples, of
"Dark Sky Friendly" outdoor lights are available from the International Dark
Sky Association at www:darksky.org
2
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These revisions have been incorporated into the attached ordinanee.
Since the Commission's August 19"' hearing; Staff-, has also revised the text of the
proposed ordinanceto more specifically highlight the "green". concept of the proposed
amendments as follows: . 8. Energy Efficiency: Outdoor lighting.should be designed to conserve
energy, by utilizing energy effcient light sou~ces such as Energy. Star
classifed lights. -
, Outdoor lighting should also be.designed toconserve energy by using the
lowest wattage lamp feasible and by utilizing energy efficient technologies .
such as seasonally adjusted automatic shut ofF timers, motion sensors,
and photo voltaic systems.
Outdoor lighting should also be operated to eliminating any, unnecessaryday-time use and reducing night time use during non-business hours and
periods of limited residential activity. .
These revision have been incorporated into the attached ordinance. 111. STAFF RECOMMENDATION - ~
The Community Development Department recommends the Town Council approves, on
first reading, Ordinance No.. 21, Series of 2008, for priescribed regulations amendments
to Section 1410-7, Outdoor Lighting, Vail Town Code, to allow foc amendments to the
outdoor lighting standards, and setting forth details in regard thereto.
Should the Town Council choose to approve these amendments, -the Community .
Development Department recommends the Town Council pass the following motion: .
°The Town. Council approves, on first reading, Ordinance IVo. 21, Series of 2008, .
for prescribed regulafions amendments fo Section 14-90-7, Outdoor Lighting, Vail -Town _ Code, to allow for arr?endments to the outdoor lighting standards, and
setting forth details in regard thereto."
'Should the Town Council choose to approve Ordinance No. 21, Series of 2008, on first reading, the Community Developrrient Department recommends the Town Counc'il
makes the following findings, "Basecl upon the.review of the criteria outlined in Section Vl of Staff's August 25,
2008, memorandum and the evidence .and testimony presenfed,..the Town
Council finds: 3
.
1. That the amendments are consistent with the applicable elements of the
adopted goa/s, objectives and policies outlined in the Vail Comprehensive
Plan and is compatible with the development objectives of the Town; and
2. That the amendments further the general and specific purposes of the
Development Standards outlined in Section 14-1-9, Purpose and Intent, Vail
Town Code; and
3. That the amendments promotes the health, safety, morals, and general
welfare of the Town and promotes the coordinated and harmonious
development of the Town in a manner that conserves and enhances its
natural environment and its esta6lished character as a resort and residential
community of the highest quality."
IV. ATTACHMENTS
Attachment A: Ordinance No. 21, Series of 2008
Attachment B: August 25, 2008, Staff memorandum to the PEC
4
Vail Town Council Attachment A
ORDINANCE NO. 21
SERIES 2008
AN ORDINANCE AMENDING SECTION 14-10-7, OUTDOOR LIGHTING, VAIL
TOWN CODE, TO ALLOW FOR AMENDMENTS TO THE OUTDOOR
LIGHTING STANDARDS, AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, on January 22, 2008, the Vail Town Council directed the Community
Development Department to prepare amendments to the Town of Vail Zoning Regulations to
update the Town's existing regulations and to streamline the development review process; and,
WHEREAS, on August 25, 2008, the Planning and Environmental Commission of the
Town of Vail held a public hearing and reviewed and forwarded a recommendation of approval
to the Vail Town Council for the proposed text amendments to the Zoning Regulations in
accordance with the procedures and criteria and findings outlined in Chapter 12-3 of the Zoning
Regulations of the Town of Vail; and,
WHEREAS, the Town Council finds and determines that the amendments are consistent
with the applicable elements of the adopted goals, objectives and policies outlined in the Vail
Comprehensive Plan and is compatible with the development objectives of the Town, based
upon Section VI of the Staff memorandum to the Planning and Environmental Commission
dated August 25, 2008, and the evidence and testimony presented; and,
WHEREAS, the Town Council finds and determines that the amendments further the
general and specffic purposes of the Development Standards, based upon Section VI of the
Staff memorandum to the Planning and Environmental Commission dated August 25, 2008, and
the evidence and testimony presented; and,
WHEREAS, the Town Council finds and determines that the amendments promote the
health, safety, morals, and general welfare of the Town and promote the coordinated and
harmonious development of the Town in a manner that conserves and enhances its natural
environment and its established character as a resort and residential community of the highest
quality, based upon Section Vl of the Staff memorandum dated August 25, 2008; and,
WHEREAS, the Town Council finds and determines that the public health, safety, and
welfare will be served by these adopting regulations, based upon Section VI of the Staff
memorandum to the Planning and Environmental Commission dated August 25, 2008, and the
evidence and testimony presented.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO, THAT:
Section 1. Section 14-10-7, Outdoor Lighting, Vail Town Code is hereby established
as follows (text to be deleted is in st&et#Feaga, text that is to be added is bold. Sections of text
that are not amended have been omitted): '
~ Ordinance No. 21, Series of 2008, first reading
14-10-7: OUTDOOR LIGHTING:
A. Purpose: This section ^f th° d°°°^^ ^i°''°1°"eG establishes standards for
minimizing the unintended and 'undesirable side effects of outdoor lighting while
encouraging the intended and desirable safety and aesthetic purposes of outdoor
F~ti o ~lo~v,R
lighting. It is the purpose of +m re., ._.;._e these standards and guidelines o
allow 4 the minimum amount of lighting wh+sh-4s
needed for the property on which the light sources are locate. 'ai=:o
, while protecting the legitimate privacy of
neighboring properties ' i •
The standards and guidelines established in this section are also intended
to promote the use of environmentally sensitive and energy efficient
lighting technologies, and to promote "dark sky" lighting fixtures and
installation techniques to reduce light pollution.
B. Appr.eval ResµUiFed Applicability: Except as provided elsewhere in this
Section, the design, placement, and use of all outdoor lighting within the town
limits sha11 conform to the standards and guidelines as set forth in this section
belew: • sertion, . .
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,
. T7GingGGFRTmTT~rnGl„Vial GV` "i'i?.".:': C. Definitions:
COMMERCIAL ZONED PROPERTIES: For the purposes of this
section, commercially zoned properties shall be defned as all
districts except those in hillside residential, single-family, two-
family, primary/secondary, residential cluster, low density multi-
family and medium density multi-family, and housing zone districts,
as well as all special development districts which have any of the
above referenced zone districts as the underfying zoning.
peFGeRt •o • o
-e rcd frem n i-lir s cl~ewn in fii+oi°o = ef thia SctioR
FULLY SHIELDED: Light fixtures that do not emit light above the
horizontal plane of the fixture.
LIGHT SOURCE: A single artificial point source of luminescence that
emits measurable radiant energy in or near the visible spectrum.
~ouri.c Iumens - e475.
2 Ordinance No. 21, Series of 2008, first reading
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e{ +Gent- ;nat-P-riial ensases a light sedrse In the sasen-f a
, •
OUTDOOR LIGHTING: Any light source, or collection of light sources,
located outside a buitding, including, but not limited to, light sources
attached to any part of a structure, located on the surface of the ground,
or located on freestanding poles.
RESIDENTIAL ZONED PROPERTIES: For the purposes of this
section, residentially zoned properties shall be defined as those in
hillside residential, single-family, finro-family, primary/secondary,
residential cluster, low density multi-family and medium density
multi-family zone districts, as well as all special development
districts which have any of the above referenced zone districts as
the underlying zoning.
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D. Quantity of Light Fixtures:
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1. wthin commercial zone districts: The maximum number of light
sources is subject to requirements of the adopted building codes
and design review.
2. Within residential zone districts: For lots in residential zone districts,
the maximum number of light sources per lot shall be limited to one light
source per one thousand (1,000) square feet of lot area, except as
provided for below. The location of said lights shall be t^
, 'n compliance
with this code and are subject to design review.
Light sources which are no more than eighteen inches (18") above grade,
as measured from the top of the fixture to the finish grade below, and are
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3 Ordinance No. 21, Series of 2008, first reading
may, be,,allowed in addition to the total nu,mber of permitted outdoor light
sources. T-he , ,
te-des+gR-Fe-iev~: :
E: Height Limits for Light Fixtures:
1: For all light sources-located i,n-,commercial zone districts, the maximum
. mounting height for light sources.on a pole shall not exceed thirty five feet
(36). The . maximum mounting height, for., light sources affixed to
vegetation shall not exceed eight.feet (8').
2. For all light sources located in.residential zone.districts, the maximum _
mounting heigtit for light sources on a pole or on vegetation shall not
exceed eight feet (8'). : .
_ light
F. Lighting Guidelines:
1. Compatibility: Outdoor lighting fixtures, fixture locations, and the
color and intensity on the lighting must be aesthetically compatible,
with the :site and structures on which, they,are located. Outdoor .
lighting must 'also be.; consistent with. any- applicable design
guidelines.outlined in the-.Vai1 Comprehensive:Plan..
2. Glare/Light Trespass: Outdoor lights. should be designed, installed,
and maintained in such :a manner as to not produce glare or light
trespass onto adjacent properties and public ways.
3. Shielding: .Outdoor, .lights should be fully shielded to not emit light
above the-.horizontal plane.. Lights must be installed and maintained
in such a manner-that the shielding. is effective.
4. Lighting Direction: Outdoor lighting should be directed at the object ,
intend'ed to .be illuminated, _ and directed -down and away from
adjacent properties and public ways.
5. Source Visibility: Outdoor light sources should be screened from
adjace.nt properties and public ways.
6. Up-lighting: Any light directed upward must be contained by
overhanging building or landscaping elements with the light source
shielded from the sides. Up-lighting for. flags should be shielded
from the sides.
7. Dark Sky Friendly: Outdoor lights should be designed, installed, and
maintained in accordance with., the above listed guidelines to
minimize the contribution of, outdoor lighting. to night time light
pollution. Examples -..of "Dark .Sky; Friendly". outdoor lights are
4 Ordinance No. 21, Series of 2008, first reading
available from the International Dark Sky Association at
www.darksky.org
8. Energy Efficiency: Outdoor lighting should be designed to conserve
energy by utilizing energy efficient light sources such as Energy
Star classified lights.
Outdoor lighting should also be designed to conserve energy by
using the lowest wattage lamp feasible and by utilizing energy
efficient technologies such as seasonally adjusted automatic shut
off timers, motion sensors, and photo voltaic systems.
Outdoor lighting should also be operated to eliminate any
unnecessary day-time use and reducing night time use during non-
business hours and periods of limited residential activity.
•neerl ~~4ven foe4 /4~.'\ in hei.+h+ c~F»II ev4~i~i4 ~ II nUh~+ff c~F+ielr~
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G. Prohibited Outdoor Lights:
1. Lights that flash, move, revolve, rotate, scintillate, blink, flicker, vary
in intensity or color, or use intermittent electrical pulsation.
2. Lights affixed to the top of the roof of a structure.
3. Neon, or similar gas filled, lights.
4. High Intensity Discharge (HID) floodlights.
5. Laser source lights.
6. Search lights.
7. Any outdoor lighting that could interfere with the public health,
safety, or welfare.
1. Exemptions: The standards of this section shall not apply to:
1. Decorative Holiday Lights
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3 2. Sign illumination, as set forth in title 11 of this code.
• 5 Ordinance No. 21, Series of 2008, first reading
4 3. Municipal lighting installed for the benefit of public health, safety, and
welfare.
,
' 4. Outdoor lights associated with an approved Special Events Permit
5. Outdoor lights associated with an Art in Public Places Board (AIPP)
approved public art display.
6. Temporary construction lighting associated with an approved
building permit or design review approval, and, lighting identifying
hazards or road construction.
J. Nonconformities: As of the effective date of this subsection, all legally
established outdoor lighting that does not conform to every requirement of this
section shall be legal nonconforming outdoor. lighting. Legal nonconfoiming
outdoor lighting shall not. be moved in any, direction; . nor shall there be any
change in use or light type, or any replacement. or structural alteration made to .
the nonconforming outdoor lighting, without the outdoor lighting conforming to all
applicable requirements of Title 12 of this code.
K. Penalty_ The penalty for violating this section shall be as provided in Section
1-4-1 of this code. Each cfay of violation shall constitute a separate offense for
the purpose of calculating 'tlie penalty.
Section 2. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity, of the
remaining portions of this ordinance; 'and the Town Council hereby declares it would have
passed this ordinance, and each part, section; subsection; sentence, clause or phrase thereof,
regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or
phrases be declared invalid.
Section 3. The Town Council hereby finds, determines and declares that. this
ordinance is.necessary and proper for the health, safety and welfare of the Town of Vail and the
inhabitants thereof.
Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any. right which has accrued, any duty imposed, any violation that
occurred prior to the effective date hereof, any prosecution commenced, nor any other action or .
proceeding ascommenced under or by virtue of the provision amended.. The amendment of
any provision hereby shall not revive any provision or any ordinance previously repealed.or
superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall
not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore
repealed.
6 Ordinance No. 21, Series of 2008, first reading
~
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 16t', day of September, , 2008 and a
public hearing for second reading of this Ordinance set for the 7th day of October, 2008, in the
Council Chambers of the Vail Municipal Building, Vail, Colorado.
Richard D. Cleveland, Mayor
Attest:
Lorelei Donaldson, Town Clerk
7 Ordinance No. 21, Series of 2008, first reading
Vail Town Council Attachment: B p
, MEMORANDUM. TO: Planning and Environmental Commission
FROM: ; Community Development Department
DATE: August 25, 2008
SUBJECT: A request for a recommendation of approval to .the Vail Town Council, pursuant
to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations .
amendments to Section 14-10-7, Outdoor Lighting, Vail Town Code, to allow for
ameridments to the outdoor ligh#ing standards; and setting foith details in regard
thereto. (PEC080032) " •
Applicant:. Town of Vail
Planner: Bill Gibson
1. SUMMARY
A request for a final recommendation to the Vail Town Council for prescribed regulations .
amendments to Section 14-10-7, Outdoor Lighting, Vail Town Code, to allow for
amendments to the outdoor lighting standards, and setting forth details in regard thereto.
II. DESCRIPTION OF REQUEST
The proposed regulation amendments are as follows (text to be deleted is in
,stFk9t,, text that is to be added is bold italics):
1410-7: OUTDOOR LIGHTING:
A. Purpose: This section of the design guidelines establishes standards, for
minimizing the unintended and undesirable side effects of outdoor lighting, while
encouraging the intended and desirable, safety and aesthetic purposes of oufdoor . lighting. It is the purpose of the design review guidelines to allow illumination
. which provides the minimum amounf of lighting which is needed for the property
on which the light sources are located. In addition, the purpose of this section is
to protect the legitimate privacy of neighboring residents by controlling the
intensity of the light source.
8. Approval Required: All outdoor lighting within the town limits shall conform to
the standards set forth below.
Fesidential - W, - , > > low- and
Ave
,
,
. •
C. Definitions:
1
COMMERCIAL ZONED PROPERTIES: For the purposes of this
section, commercially zorred properfies shall be defined as all
districts except those in hillside residentia/, single-family, iwo-
family, primary/secondary, residential cluster, low densify multi-
family and medium density multi-family zone districts, as well as all
special development districts which have any of the above
referenced zone districts as the underlying zoning.
o " o
peFGent FULLY SHIELDED: Light fixtures that do not emit light above the
horizonfa/ plane of the fixture.
LIGHT SOURCE: A single artificial point source of luminescence that
emits measurable radiant energy in or near the visible spectrum.
lumineus afea
AREA;- ,
, -
OUTDOOR LIGHTING: Any light source, or collection of light sources,
located oufside a building, including, but not limited to, light sources
attached to any part of a structure, located on the surface of the ground,
or located on freestanding po/es.
RESIDENT/AL ZONED PROPERTIES: For the purposes of fhis
secfion, residentially zoned properfies shall be defined as those in
hillside residential, sing/e-family, two-family, primary/secondary,
residential cluster, low density mu/ti-family and medium density
multi-family zone districts, as well as all special deve/opment
districts which have any of the above referenced zone districts as
fhe underlying zoning.
Crll /R(`C i I/IIACA/C. .,y. . T.,f~.l in~i~~! l~mn I~~me?~c. nf Fha linhf ~ni~m
e.
D. Quantity of Light Fixtures:
.
, , .
,
2 ;
I
I
/f above f
/
f
) ,
1
! ,
Y~ I /le1 A/
~
1, Within commercial zone districts: The maximum number of light
sources is subjecf fo requirements of the adopted building codes
and design review.
2. VI/ithin residential zone districts: For lots in residential zone districts,
the maximum number of light sources per lot shall be limited to one light
source per one thousand (1,000) square feet of lot area, except as
provided for below. The location of said lights shall be left open to the
discretion of the property owner, so long as the lights are in compliance
with this code.
Light sources which are no more than eighteen inches (18') above grade,
as measured from the top of the frxture to the finish grade below, and are
either "full cutoff" fixtures, as defined in this sectio ,
,
may be allowed in addition fo the total number of permitted outdoor light
sources. T-he , i ,
te-design
E. Height Limits for Light Fixtures:
1. For all light sources located in commercial zone districts, the maximum
mounting height for light sources on a pole shall not exceed thi?ty five feet
(35). The maximum mounting heighf for light sources affixed to
• vegetation shall nof exceed eight feet (8).
2. For all light sources located in residential zone districts, the maximum
mounfing height for Iight sources on a pole or on vegetation shall not
exceed eight feet (8).
. ,
F. Design Sfandards and Guidelines:
1. Compatibilify: Outdoor lighting fixtures, fixture /ocations, and the
co/or and intensity on fhe lighting must be aesthetically compatib/e
with the sife and structures on which they are located. Outdoor
lighting must also be consistent with any appiicab/e design
guidelines outlined in the Vail Comprehensive Plan.
3
2. GlarelLight Trespass: Outdoor lights should be designed, installed,
and maintained in such a manner as to not produce glare or light
trespass onto adjacent properties and public ways.
3. Fully Shielded: Outdoor lights should 6e fully shielded to not emit
light above the horizontal plane. Lighfs must be installed and
maintained in such a manner that the shielding is effective.
4. Lighting Direction: Outdoor lighting should be directed at the object
intended to 6e illuminated, and directed down and away from
adjacent properties and public ways.
5. Source Vsibility: Outdoor light sources shou/d be screened from
adjacenf properties and public ways.
6, Up-/ighting: Any light directed upward must be confained by
overhanging building or landscaping elements with the lighf source
shielded from the sides. Up-lighting for flags shou/d be shie/ded
from the sides.
7. Energy Efficiency: Outdoor lighiffng shou/d be designed to conserve
energy by utilizing energy effi'cient Iight sources and other energy
effi-cienf techno/ogies such as seasonally adjusted automatic shuf
off timers and motion sensors. Outdoor lighting should also be
operated to conserve energy 6y eliminating any unnecessary day-
time use and reducing night time use during non-business hours
and periods of limited residentia/ activity.
. . 9
~AxGpnd
rur RQOrnn^g, Re'v^vh4ny^-c4hcS=-cfoi6 !M1/hi6h gai6h, mAVe, mV~,- via'c°~,
, blink, ffld"F, 6
G. Prohibited Outdoor Lights:
1. Lights that flash, move, revo/ve, rotate, scintil/ate, blink, flicker, vary
in intensity or co/or, or use intermittent electrica/ pulsation.
2. Lights affi-xed to the top of the roof of a structure.
3. Neon, or similar gas filled, lights.
4. High Intensity Discharge (H/D) f/oodlights.
5. Mercury vapor lights.
6. Laser source lights.
7. Search lights.
4
8. Any oufdoor lightinq that could interfere with the public health,
safefy, or welfare.
l. Exemptions: The standards of this section shall not apply to:
1. Decorafive Holiday Lights
> >
.3 2. Sign illumination, as set forth in title 91 of this code.
4 3. Municipal lighting installed for the benefrt of public health, safety, and
welfare.
,
n
4. Outdoor lights associated wifh an approved Special Events Permif.
5. Dutdoor lights associated with an Art in Public Places Board (AIPP)
approved public art display.
6. Temporary construction lighting associated with an approved.
building permit or design review approval, and lighting identifjring
hazards or road construction.
J. Nonconformities: As of fhe effective date of this subsection, all legally
esta6lished outdoor lighting that does not conform to every requiremenf of this
section shall 6e legal nonconforming outdoor lighting. Legal nonconforming
outdoor lighting sha11 not be moved in any direction, nor shall there be any
change in use or light type, or any replacement or structural alteration made to
fhe nonconforming outdoor lighting, withouf the outdoor lighting conforming to a/l
applicable requirements of Title 12 of this code.
K. Penalfy: The penalty for violating this section shall be as provided in Section
1-4-1 of this code. Each day of violation shall constitute a separate ofiFense for
the purpose of calculating the penalty.
III. BACKGROUND
At its July 14 and 28, 2008, public hearings the Planning and Environmental
Commission to discuss the proposed amendments to the Town's outdoor lighting
standards. The Commission was generally supportive of updating the Town's lighting
regulations and adopting standards or guidelines addressing light pollution and energy
conservation. The Commission recommended that any updates to the lighting
regulations need to be simple, clear, and easy to understand. The Commission also
5
recommended that time deadlines for Christmas tree lights be removed from the outdoor
lighting regulations.
At its August 19, 2008, public hearing, the Town Council held a work session to discuss
the proposed amendments. The Council was supportive of the "green° and "dark sky"
policies incorporated in the proposed amendments.
IV. ROLES OF REVIEWING BODIES
Order of Review: Generally, text amendment applications will be reviewed by the
Planning and Environmental Commission and the Commission will forward a
recommendation to the Town Council. The Town Council will then review the text
amendment application.
Planning and Environmental Commission:
The Planning and Environmental Commission is responsible for the review of a text
amendment application, pursuant to Section 12-3-7, Amendment, Vail Town Code, and
forwarding of a recommendation to the Town Council.
Design Review Board:
The Design Review Board has no review authority over a text amendment to the Vail
Town Code.
Town Council:
The Town Council is responsible for final approval, approval with modifications, or denial
of a text amendment application, pursuant to Section 12-3-7, Amendment, Vail Town
Code.
The Town Council has the authority to hear and decide appeals from any decision,
determination, or interpretation by the Planning and Environmental Commission and/or
Design Review Board. The Town Council may also call up a decision of the Planning
and Environmental Commission and/or Design Review Board.
V. APPLICABLE DOCUMENTS
Staff believes the following documents are relevant to the review of this proposal:
TITLE 14: DEVELOPMENT STANDARDS
14-1-9: PURPOSEAND IIVTENT.It is the purpose of these rules, regulations, and standards to ensure the general health,
safety, and welfare of the community. These ru/es, regulations, and standards are
infended to ensure safe and efficient development within the town of Vail for pedestrians,
vehicular traffic, emergency response traffic, and the community at large. The
development standards will help protect property values, ensure the aesthetic quality of
the community and ensure adequate development of property wifhin the town of Vail.
6
VI. REVIEW CRITERlA 1. The extent to which the text amendment furthers the',general and •
specific purposes of the Development Standards; and The, proposed regulation amendments are intended to ensure safety, help protect
property values, and ensure the aesthetic. quality of the community. The
amendments are also intended to streamline:the Town's development review and
code enforcement processes: Therefore, StafF believes the proposed regulafion
amendment is consistent: with the purposes of the Town's Developmenf
Standards as outlined in Section V above.
2. The extent to which the text amendment,would better implement and:better
achieve the applicable elements of .the adopted goals, objectives; and
policies outl ined in the Vail Comprehensive Plan and is compatible with the
development objectives of the Town; and "
The proposed amendmerits further the.Town's environmental policy objectives by
adopting "green° and "dark sky" lighting guidelines and standards. The
amendments are also intended to streamline the .Town's developrnent. review and
code enforcement processes, -th'us bettet implementing and. better. achieving the
adopted goals, objectives and policies of the Town's Development Standards
and Comprehensive Plan. .
3. The extent to which -the text amendment demonstrates how conditions
have substantially changed since the adoption of the- subject_ regulation -
and how Ihe existing regulation is no longer appropriate or is inapplicable;
and
Staff believes certain elements of the Town's existing outdoor lighting standards
are difficult for applicants to understand and cum6ersome for Staff to implement .
and enforce. Additionally, the current~ ~regulations do not reflect the Town's
environmental goals and objectives.
4. The extent to which the text amendment provides a. harmonious,
convenient, workable relationship among land use-regulations consistent.
with municipal development objectives.
The proposed regulation amendments are intended to ensure safety, help protect
property values, and ensure the aesthetic quality of the -.community. The .
proposed. amendments also establish guidelines to protect adjacent properties
and right-of-ways from the impacts and affects of outdoor lighting:
Therefore, Staff believes the proposed text amendments will facilitate and
provide, a harmonious, convenient, workable relationship among land use
regulations consistent with the Town of Vail master plans and development
objectives.
5. Such other factors and criteria the Commission and/or Council deem
applicable to the proposed text amendment.
7
•
t
VII. STAFF RECOMMENDATION
The Community Development Department recommends the Planning and Environmental
Commission forwards a recommendation of appFoval to the .Vail Town Council for prescribed regulations amendments to Section. 14=10-7, Outdoor Lighting, Vail Town
Code, to allow for amendments to the outdoor lighting standards, and setting forth
details in regard thereto:
Should the Planning and Environmental Commission choose to forward a
recommendation of approval of this.,request; Community Development Department .
, recommends the Commission pass the following motion:
aThe Planning and Environmenta! Commission forwards a recommendation of
approval to the Vail Town Council, pursuanf to Section 12-3-7, Amendment, Vail
Town Code, for prescribed regulations amendments to Section 14-10-7, Oufdoor
Lighting, Vail Town Code, to allow for arriendments to the outdoor lighting
- standards, and setting forth details in regard thereto." ,
Should the Planning and Environmental Commission choose to fonivard a
recommendation of approval to the Vail Town Council for the propo5ed text amendment,
the Community. .Development Department recommends the Commission makes the
following findings:
. "Based upon the review of the criteria outlined in Section VI of StafiF's August 25,
2008, memorandum and the evidence and testimony presented, the Planning
and Environmental Commission finds:
1. That the amendment is consistent with the applicable elements of the
adopted goa/s, objectives and policies outlined in the Vail Comprehensive
. . Rlan and is compatible with the development objectiyes of the Town;. and
2. That the amendment furthers the general ancl specffic purposes of the
Development Standards outlined in Section 14-9-1, Purpose and lntent,. Vail
Town Code; and
3. That the amendment promotes the health, safety, morals, and general
welfare of. the Town and promotes the coordinated and harmonious
development of the Town in a manner. that conserves and enhances its
natural environment.and its established character as a resort and residential ,
. communityof the iiighest quality."
„ 8
+
MEIVIORANDUM
~
To: Town Council
From: Stan Zemler Kathleen Halloran
Date: October 7, 2008
Subject: 2008 Supplemental Appropriation and Budget Adjustment
We are attaching the following documents for your review. This everiing you will be asked to
approve Ordinance Number 19 on second reading making supplemental appropriations and
budget adjustments to the 2008 budget.
o Supplemental Appropriation Request of 2008 . '
• Summary of Revenue, Expenditures, and Changes in Fund Balances - 2008 Budget
Compazed with Amended Budget and 2008 including the Second Supplemental
- Appropriation
- General Fund
- Capital Projects Fund
- Real Estate Transfer Tax (RETT) Fund
- Dispatch Services Fund
- HealthInsurance Fund
- Heavy Equipment Fund
- Debt Service Fund
o Ordinance No. 19
Changes from first readine
The following changes have occurred since the first reading of this ordinance:
General Fund: Parking revenue has been adjusted by a total of $1,362,500 to reflect
~ increased sales from the previous winter ($996K) and the increase in parking and pass rates
for the upcoming season ($366.5K). Staffing costs to establish new bus pick-up locations
along the frontage road were added at $8,000 (2 additional shifts will be needed during the
winter). Franchise fee revenue was increased by $100,000 to reflect the current overage and
projected payments from utility companies. The town has recently renewed a contract for
natural gas service, and with the 25% increase in rate, budgeted expenditures are increasing
by $65,000. The creation of a municipal employee vanpool will result in a total cost of '
$9,000 to lease three vans (starting mid-October),, with deductions from participating
. employees offsetting 50% of that cost ($4,500). The deployment of a fre engine and three
fire fighters to California to assist in wildfires this summer has,resulted in a reimbursement of
$57,227 which is offset by staffing and equipment costs of $49;310.
Capital Projects Fund: Set up costs to establish new. , bus pick-up locations along the
frontage road were added (a total of $SOK includes both solar-powered signs and widening
' the fronta.ge road af each site). A new parking gate was added (total cost of $SOK for
equipment and installation) to establish a separate "green pazking pass" area within the
LionsHead parking structure. Revenue was added to recognize the $109,000 just received
from Holy Cross to be used toward the Lionsriclge Loop, underground utility project. In
1
; .
'
- , addition, the cost to the town was lowered by $156,000; (cost to the town is now $165K)
because Holy Cross will pay that amount directly to the contractors rather than through the
town. Pending Council's approval on October 7, this supplemental now includes the
purchase of two housing units. These units will be funded by the revenue generated from the
Employee Housing Fee-in-Lieu account ($418K) and $100K from the Buy Down Program.
Related condo dues (prepaid through December as part of the closing) are included in the
General Fund expenditures.
Real Estate Transfer Taa Fnnd: The first reading of this supplemental included $270,000
to expand the. size and functionality of a new greenhouse. Public Work's is currently
. investigating structural. foundation alternatives and until those are finalized, this item has
been removed until a more concise cost estimate can be determined..
` Heavy Eqnipment Fund: Additional revenue will be recognized, to compensate the fund for
the added bus service along the frontage road and for the fire engine used for the California
wildfire deployment.
2 '
Proposed Supplemental Approprlatlons and Budget Adjustments #2 of 2008 ,
Reveoue Egpenditure
Increase Increase
Description (Decrease) (Decrease) Reasou
General Fund
Pazting Daily Fees 732.000 $526K &om prior wintea sales; $206K due W rate iactease
Pa~cing Pesa Revenue 630,500 S470 &om prior winter sales; $160.5K due to increase in pass rates '
Pmicing Structure SigaeB@ 6,000 Updabe sigos for new paticing rates
Transit seasonal satary enpense 8,000 For addidonel bus service W new bus stop areas (adding 2 sessonal FTEs to fill 2 addidonal shifta)
Heavy Equipment Opaating Charges 4,000 Heavy aryipment cherges for the added bus service
~
Franchise Fces 100,000 Additionei firadchise fees 6vm bath iacrease ia utility retes av well as new usage &om redevelc?pment
Nadual Cias Expeiose 65,000 Snmvmeh dwipg heavy spting snows; 25% incaea,ge for Nov/Dec retes
Reimbwaement - VanPool lmogmn 4,500 Employee deduqione W cover 50% of the veupool oost
Profenional Fces - Vanpool Progtam 9,000 TOV subaidizes U?e vanpool lease for dus program
Reirabursoment 57,227
Sat~y Bxse - Fire Deploym~t to Califo~uia fira and Rifle 6re - reimbwsed by State for stef~'mg and eqwpment use
43,028 Deployment to Califotpia fires and Riflo fae - reim6wsed by State
Ttavei 1,399 Deployment to Celiforaia fuea end Rifle 6re - reimbumed by State
Heavy Equipment Operatmg Charge,y 3,500 Transfer to Hesvy Equipment FSmd for 6re engpne use et Califwnia fires
I-Ieary Equipment Re,placement Charges 1,383 7tansfler W Heavy Equiptqent Fund for 6re eogine use et Califomia fm
Cando Dues - Gom Renge units 686 Pie-payment of Gore Roge condo uait #2E cando dues (dw Decembu)
Eando Dues - Ciofe Range units _ 915 Pre-paymeut of Ciore Range condo unit #3W caido dua (ihtu December) .
Properiy Tax Reveaue 450,000 Incremental properry tax collections expected
County Treasurer Fees 9,000 Add'1 fees related to the incremental $450K of property tax collections expected
Transfer Property Tex to Capital Fund 441,000 Transfer per Council W Capital Projects fund (net of treasurer fces $9K)
Construction permit fees 328,000 Current overage
Street Cut Fees 105,000 Based on aurent overage
County Road & Bridge Tax 260,670 Based on current overage
Parki°g F1°es 44>000 Based on current overage; increased enforcement of parking structures
Off-cycle Contributions 58,000 Per Council June 17; VCBA $39K; VCBA $4K; Valley Home Source $15K
Contriburions (150,000) Cancelladon ofbike race
Contributions 10,000 Eagle Valley Child Cere playground improvement "rollover" from 2007 budget as approved by Council on lune 3rd, 2008
OWer State Revenue 25,416 NW Incident Management Team deployment to Alamosa, CO - reimbursement
Professional Fees 21,540 NW Incideat Management Team deployment to Alamosa, CO - pass thru to oWer agencies
Salary Expense 3,728 NW Incident Management Team deployment to Alemosa, CO - offseuing TOV stafl'costs
Travei 148 NW ]ncident Management Team deployment to Alamosa, CO - otTsetting TOV stafl costs
Professional Fees - Transit 30,000 Addidonal CASTA dues for 2008 related to procurement of federal transit grant
Overtime - Fire Dept 66,500 Change in policy to staff with personnel qualified for each scheduled position; consistendy underfunded in the past
Salary Expense - Fire 18,000 Salary adjustments / staff reorganization
Charter Revenue 13,000 Cunent overage &om original budget (total revenue $99K)
Seasonal Salery Expense - Transit 68,100 Training time requirecl fot new drivers (reptacing our retumiag Australia staff) and pay rate increase
Overtime - Transit 27,000 Charter service coverage; short-staffed by 3 this past spring season
Benefits - Transit 6,500 Releted to increases in saiery
Overtime - Street Maintenance 25,000 Spring snow much higher Wen average year; TOV plow drivers additional time
Contract Labor 35,000 Snow shoveling contract and 6auling - additional use from spring snowfall
C1°ders 13,000 Sprittg spow much higher Wan average year
Shared Costs / Reimbursement 27,535 Vail Resort's reimbursement to TOV for snow removal around Arrabelle
Supp 2 of 2008 3
10H12008 4:13 PM
Proposed Suppiemeotal Approprietiona and Budget Adjustments #2 ot 2008
Revenue Eapenditure +
Increase Increase
Description (Decrease) (Decrease) Reason
Library Revenue 6,322 Unbudgeted revenue from library systems rebate
Library Computer system upgade 3,700 System upgade for Gbrary soflwere
' Shared Costs / Reimbursement 38,547 Seasonal police officer participating in grant-funded drug task force headquartered in Glenwood Springs
Seasonal salary expense 38,547 Seasonal police officer participating in grant-funded dntg task force headquartered in Glenwood Springs
Legal Feeg 10,000 Ordinance litigatioa and oWer cases
Volvo sponsorslup of host progam (15,500) Transfer funds from Eco Dev dept to HR for Host program sponsorship
Volvo sponsorship of 6ost progam 10,500 Transfer of funds to HR for Host program sponsorship
Subtotal General Fund 2,822,717 872,674
Capital Projects Fund
Property Tax Transfer from Gen7 Fund 441,000 Unbudgeted property tax collections, net of 2% Treasurer fee - Allocated to capital fund per Council
Properiy Tax Increment - Reserved 441,000 Reserve unbudgeted property tax copections per Council•
Use Tax 500,000 Based on actual coUections
Employee Housing Fee-in-Lieu 418,000 Based on actual collections (majoriry from Safeway and Vail Cascade/Cheps)
County Grant 267,000 Eagle County contribudon to I-70 Fiber project
Shared Costs / Reimbursement 95,000 CDOT contribudon to I-70 Fiber project
I-70 Fiber Project - Prof Fees 909,128 I-70 Fibcr project t6ru CDOT - per Council (at $600K) 8/5/08; project nets $604K after contributions
Shared Costs / Reimbwaement 285,000 Four Season reimbursement for a portion of the West Meadow Drive streetscape project
S6ared Costs / Reimbursement 165,000 Reimbursement from Soleris for E. Meadow Drive sireetscape work
E. Meadow Drive Streetscepe 165,000 E. Meadow Drive streetscape work
Shared Costs / Reimbursement 126,000 Homeowners in Lionsridge Loop area are contribqting to We undergound utilities
Shared Costs / Reimbwsement 109,000 Received Erom Holy Ctoas W offset 1Ae cost of the Liamsridge Loop pmJect; sap0 expense mcuuTed in 2007
Construction Services 165T000 Underground Utilities; TOV's direct cost for Lionsridge Loop project; anot6er $156K will be paid directly by Holy Cross
Parlring Strucdue Equipment 50,000 To creste a reslricted "gm'Pasa" area wit6in We LH Pafking slrudm+e; cm of periang gete and insfellment
Bus Sbops along Frontage Road 50,000 So1a[-powered signa of $20K and $30K ro oonsduct bua pull-out areas / Santege mad v?ideqiug and sign kadiatian
(m Ra°ge C°°d° Units (2) 599,432 Putchese of unitg for rent w municipai employees _ pore Range Condos unit 2E and 3 W(offsa by re-Anue from Honsing Fee in Lieu)
Buy Down Prog,ram (100,000) Use fwtding toward Mchese of Gore Renge Condos
Transfer from Dispatch Fund 75,000 Emergency generator project
Capital outlay - equipmeat 75,000 Per Council July 1, increase emergency generator expense (electrical code issues)
Sheted Costa / Reimbursement 30,000 LH Parking Struclure - reimbursement from Open Hillwood
LH Parking Structure - Prof Fees 30,000 LH Parking Swcture - legal and professional fces
Housing Strategic Plan 25,341 Per Council May 6; coupcil reheat '
TOV Strategic Plan (25,341) Trensfer to Housing plan
Fire Truck Purchase (520,000) Move purchase to 2010, pending plaos for W Vail Fire Station
Donovad Parlc Pavilion 13,000 Repair of Heating system
Transfer to Debt Service Fund (35,000) Estimated reduction in debt service payment &om refinancing of 1998A bonds
Subtotal Capital Projects Fund 2,511,000 1,842,580
' Unless ot6erwise indicated by Council, these funds wiU remain ia a reserve account within We Capital Projects Fund
Supp 2 of 2008 4 101112008 4:13 PM
Proposed Supplemental Appropriations end Budget Adjustments 112 ot2008 _
Reveoue E:penditure
Iacrease Increase
Description (Deeresse) (Decrease) Reason
RETT Projecfs Fund
Katsos Ranch Bike Path (200,000) Savings from Katsos Bike Path pmject
Meadow Drive Streetscape (200,000) Savings from Meadow Drive sUeetscape project
Prufessional Fees (99,229) VRD legal agreements were done ia-house; savings to RETT budget
OfT cycle Contributions 20,000 Per Council July 1 for Betty Ford Alpiue Garden bridge replacement
Volvo sponsorship of trash bins 3,000 Transfer funds from Eco Dev dept (see Gen'l fund above)
Volvo sponsorship of street fumiture 2,000 Transfer fuuds from Eco Dev dept (see Gen7 fund above)
Highway Clean-up 2,700 Additional costs for highway clean-up
Subtotal RETT Projects Fund - (471,529)
Dispstch Service Fund
E411 Board Revenue 25,000 E911 funds for use toward emergency generator
Interagency Charges 93,745 Based on actual amount billed to participating agencies
Invesdnent Income 12,000 Unbudgeted revenue
Transfer to Capital Projects Fund 75,000 Emergency generetor project ($25K from E911 Board and $SOK from Dispatch fund balance)
Snbtotal Dispatch Serviee Fund 130,745 75,000
Nealt6 Iasuraoce Fund
Insurer Proceeds 98,982 - Reimbursement for claims over stop-loss maximum
Subtotal Heelth losurance Fund 98,982 -
Heavy Equipmeot Fund
Operabng Charges 4,000 Ftom addidmet bus service to fmutage roads
Opavting Charges 3,500 From Califomia fire reimbursement - for use of engine
Replacement C6arges 1,383 From Califomia 6re rcimbursement - for use of eagine
Reimbwsements - Warranty Work 21,057 Warranty reimbursement for work done to fire engine
Repairs 8c Maintenance 21,057 Repairs to fire engiue - covered under warranty
Fuel 212,214 AddiGonal fuel costs due to increases in price and usage (snow plows this spring)
Subtotal Heavy Equipmeot Fund 29,940 233,271
Debt Service Fund Traasfer from Capitel Projects Fund (35,000) Savings in debt service payments due to refwancing of town's 1998A bonds
Principal 45,000 Change in debt service payment due to refinancing of town's 1998A bonds
Interest (80,000) C6ange in debt service paymeat due to refmancing of town's 1998A bonds
Subtotal Debt Service Fund (35,000) (35,000)
Total A11 Fnnds 5,558,384 2,516,996
Supp 2 of 2008 5 1012/2008 9:04 AM
2nd Supplemental of 2008
. Second Reading
TOWN OF VAIL 2008 BUDGET
SUMMARY OF REVENUE, DCPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
Pro sed
Bud et Ammended 2nd Ammended
2008 2008 Supplemental 2008
Revenue
~
Local Taxes:
Sales Tax S lit b/t Gen'I Fund & Ca ital Fund 60/40 60/40 60/40
Sales Tax $ 11,640 000 $ 11,640 000 $ 11,640,000
Property and Ownershi 3,843,500 3,843,500 450,000 4,283 500
SkiLiftTax 3,123852 3123,852 3,123,852
Franchise Fees, Penalties, and Other Taxes 826,110 826,110 . 100,000 ' 926,110
Licenses & Permits 2,353,950 2,353,950 433,000 786,950
Inte ovemmental Revenue 1 366 800 11366.8001 381,860 1,748,660
Trans ortation Centers 3,736 380 3,736,380 . 1,375;500:; 5,111 880_
Char es foFServices 817135 767,135 767135
Fines & Forfeitures 215 000 215 000 44,000 259,000
Eamin s on Investments 675,000 675,000 675,000
Rental Revenue 763,000 797,400 97,400
Miscellaneous and Pro'ect Reimbursements 70.000 73.000 _111 357
Total Revenue 29,430,727 29,418,127 29822,717 32,240,844_
Expenditures
Salaries 43 073,428 13,073,428 297,903 13,371,331
Benefits 4,512,762 4,512,762 6,500 4,519,262
_
Subtotal Com ensation and Benefits 17 586190 17,586,190 304.403 1 T890 593
Contributions, S ecial Events and Econ Dev 1,394 101 1,497206 (97,500) 1,399,706
AII Other O eratin enses 7 095,455 7,155,630 215;888.s 7 371,518
Hea E ui ment O eratin Cha es 2,093,150 2,093,150 . 7,500 2,100,650
Hea E ui ment Re lacemerrt Cha es 629,643 629,643 1,383 631,026
Dis atch Services 535.657 536.657 535,657
Total nditures 29,334,196 29,497,476_ 431,674 29,929,150
Revenue Over (Under) Expenditures 96,531 9,349 2,381 ,043 2;311,684
Transfer_bo Ca ital Pro'ects Fund 441,000) (441,000)
Be innin Fund Balance 14,686,181 19,856,618 19,834,717
'
Ending Fund Balance $ 14,782,712 $ 19,777,268 21,705,411
6
2nd Supplemental of 2008
• Second Reading
TOWN OF VAIL 2008 BUDGET
SUMMARY OF REVENUE, EXPENDRURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Proed
Bud et Ammended 2nd Ammended
2008 2008 Su plemental 2008
Revenue -
Sales Tax $ 7,760 000 $ 7,760,000 $ 7,760,0W
Use Tax - - 500,000 500,000
Federal Grant Revenue 815,577 815,577 815,577
Lease Revenue 187,800 187,800 187,800
Pro'ed Reimbursement - 191,510 810,000 1,001,510
Ea le Coun GranfRevenue - 50,000 267 000 317,000
~
Em lo ee Housin Fee-in-Lieu - - 418,000 418,000
Eamin s on Investrnents and Other 10,850 195,043 195.043
Total Revenue 8 774,227 8,199,830 1,985,000 11,194,830
Expenditurst
Land Purchases
Altair Unit - 178,066 178,066
GoFe Ran e Units 2E & 3W 599,452 ; 599,452
ui meM Purohases
Docx;ment Ima in 350,000 350,000 350,000
Software B.Hardware U rades 43,000 43,000 43,000
Comm Dev Interactivve Permit software - 21,838 21,838
Soflware Licensin 8,500 8,500 8500
_ „
Network u rades 32,000 43 478 43,478
Website & E-commerce 12,000 32,000 32,000
Com uber Aided Dis atch CAD / RMS Pro'ed 43,000 57 640 57 640 ,
Parkin E ui ment - 2,985 , 50,OQ0, 52.985
Patrol Car Vdeo Cameras 8,000 8,000 8,000
Jail / Munia al Bld vdeo S tem U rade 23,000 23,000 ' 23,000
Fre Trudc Rebuild/Refurbish 520,000 520,000 (520,000)1 -
Radio am lification in arkin structures - 50,000 50,000
Hea E Li ment new ca ital - 3,400 3,400
Generator - 175,000. 75,006 250,000
Office E ui ment 14,635 14,635 14,635
Re lace Buses - 3,840,297 3,840 297
Radio re lacement ublic works ublic safety) 495,500 545,500 545,500
Vehide Expansion 61411 61411
Subtofal E ui ment Purchases 1549 638 6,800,6841 395.000 5 5 684
Ca ital Maintenance
Bus Shelter Re lacement 10,000 29354 79 354
Ca ital Strcet Maintenance 1,625,000 1 702 280 1,7 02,280
Parkin Structure Im rovements 935,000 1,163,216 1,163216
General Facil' Im rovements 400,000 568 817 568 817
Dafa Center - 35,500 35,500
Fiammable stora e/ Ma Chloride - 24 000 24.000
Subbotal Ca ital Mairtenanee 2,970,000 3,523.167 50,000 3,573,167
Street Reconstrvetlon
Nei hborhood Road Reconstruction 150,000 150 000 150,000
Nei hborhood Brid e Reconstrudion 75,000 75.000 75,000
Subtotal Street Reconstruction 225,000 225,000 - 225,000
Buildin 81m rovements
Fire infrastivdure improvements 250,000 329,229 329,229
Fiber O tics in Buildin s 15,000 30,000 . 30,000
_ Variable Messa e Si ns / Wa -Findin Im r 30,000 36,416 ' 36,416
Donovan Paic Pavifion L - - 13,0 00 13 000
Subtotal Bld s/ Im rovements 295,000 385,645 13 000 408 B46
7
2nd Supplemental of 2008
• Second Reading
TOWN OF VAIL 2008 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Proed
Bud et Ammended 2nd Ammended
2008 2008 3u plemental 2008
Streeffica Pro'scts
Manor- 17aii Street Plan - 100,000 100 000,
West Meadow Drive 1 720 000 11720,000 1,720,000
East Meadow Drive-Streetsca Heat - - 165,000 165,000
vlla e Streetsca . - 1,013,761 1.013.76
1
, Subtotal Streetscape Proects 1,720,000 2,833,761 165.000 2,998.761 '
I_
Housin Proram
Bu -Down P ram 100,000 100,000 (100,000)
Piticin CreHc Em lo ee tfousin Unit - 7 350 7,350
Timber Rid e Debt Seivice Guarantee - 925 000 925,000
Timber Rid e L al / Zonin 28 927 28,927
Subtotal Housin Proram 100,000 1,061,277 1001000 961,277
LionsHead Redevelo ment
LionsHead Im rovements - - 32 242 32 242
Subtotal LionsHead Redevelo ment - 32,242 - 32,242
Other Im rovements
Property Tax Increment - Reserved - - 441,000 441,000
TOV Strat ic Plarinin ail 2020 - 25,341 (25,341) -
Housin ic Plan - 25,341 25,341
West Vail Area Plan - 22,732 22,732
Chamonix Area Plan - 130 545 130,545
I-70 Fiber Pro'ect - - 909128 909128
Street Li ht Im rovement Pro ram 75,000 75.000 75 000 .
1-70 Noise 250,000 1,079 282 1,079,282
LH Parkin Structure Redevelo ment - 34 857 30,000 64,857
BiaMass Stud - 50,000_ 50,000
Unde round Util' Im rovements - 47,783 165,00.0': 212.783
E. Vail Radio Tower 5.000 5 000 5,000
Subtotal Other Im iovements 330,000 1,470,540 1,545,128 3,015,668
Total beMre Financin 7,189 635 15,520,382 1077,580 17,397,962
Transfer for Debt Service (2,321,825)1 (2,321.826)1 35.000 2,286 825
Transfer from Dis atch • 75,000 75.000
_ Transfer from General Fund 441.000 441,000
Total Financln 2,321,825 2,321,825 551.000 1,770,825
Total Ez enditurea 9,517,460 17,842,207 1,326,580 19,168,787
Revenue Over Under Ex enditures 737,233) 8,642,277 7,873,857
Beginning Fund Balance 754,153 10171 125 10154128
Ending Fund Balance $ 16,920 1,528,848 $ 2,180,271
8
2nd Supplemental of 2008
Second Reading
TOWN OF !/AIL 2008 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
- -
! I I ~
- - -Proposed
I Bud et ~ Ammended 2nd Ammended
~ 2008 j 2008 Supplemental 2008
REVENUE
Real Estate Transfer Tax 8,230,000 7,230,000 $ 7,230,000
Grant Revenue I - I 151,858 ; 151,858
Golf Course Lease 126 708 I 126,708 126,708
Lotte Revenue ! 20,000 20,000 20,000
Pro'ect Reimbursements 6,000 6,000
Eamin s on Investrnents and Other I 200,000 308 330 308,33
0
Recreation Amen' Fees 125,000 125,000,1 125,000
Total Revenue i 8,701;708 7,967,896 - 7,967,896
EXPENDITURES
Mnual Maintenance
RETT Mana ement Fee to Gen'I Fund 411.500 361,500 361,500
Park, Path & L.andsca e Maintenance 1,253 900 1,311,066 1,311,066
Rec. Path Ca ital Maintenance 222,789 384,262 384,262
AI ine Garden Su ort 70,000 70,000 20 000 90,000
Tree Maintenance 60,000 115,931 115,931 '
Forest Health Mana ement 360,000 531,808 531,808
Street Fumiture Re lacement 20,000 24,143] 2,000 26143
Bladc Gore Creek Sand Mitiafion 100,000 184,000 184 000
Subtotal Maintenance 2,498,189 2,982,7101 22,000 3,004,710
Recreatlon Path/Trail Development
Katsos Ranch Path - 546,887 200,000 346,887
Cascade Bike Path - 6,977 61977
TimberRid e-Buffehr Crk Rd Path - 653,700 653,700
Streamwalk_ & Safe Im rovemetns 225`000 225,000 225,000
Trailhead Develo ment / Im rovement 22100 33,250 33,250
Meadow Drive Streetsca e 1,250,000 1,250,000 227,000 1,023,000
Fronta e Road Bike Lanes / Trails 1,275,000 1,275,000 1,275,000
Subtotal Pathwa 2,772,100 3,990,814 427,000 3,563,814
Ca ital Maintenance
ADA Com liance w/ VRD - 100,849 100,849
,
VRD A reements - Le al Counsel 50,000 99,229 99,229 -
Raw Water Pro'ect / Irri ation Control - 9,927 9,927
Stream Tract Incursion Surve 30,000 64,881 64,881 -
Bi Hom Park - _
Pla round Safe / Red Sandstone 425,000 465,037 465,037
`Retrofit Park Restrooms-3 seasons - 78,659 78,659
Paflc / Pla rtiund Ca ital Maintenance 105,000 125,229 125,229
Landsca Medians - 570,000 570,000
Turf To dresser - - _
Bear Proof Containers - 2,578 3,000 5,578
Sibert Circle 323,230 323,230
Ford Am hitheater Renovations
Greenhouse - 100,000 100,000
Dobson Ice Arena 77,200 98,907 98,907
G mnastics Center - 29,611 29,611
Ford Park / Tennis Center Im rovements 62,000 78,800 78.800
Subtotal Capital Maintenance 749,200 2,146,937 96,229 2,050,708
I
Art in Public Places (AIPP
Public Art. 75,000 291 998 27,000 318,998
Pro ect Mana ement 62,167 62 167 62167
Subbotal AIPP ' 137,167 354,165 27,000 381,165
Park Develo ment Donovan Park - 45,043 45 043
White Water Parlc 48,325
48 325
9 ,
,r
2nd Supptemental of 2008
Second Reading rowN oF vaL aoos auocET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND _
-1- ~ ~ _ -
I ! ~ Proposed.
~ Bud et IAmmended I 2nd Ammended
- i 2008 2008 I Supplemental 2008
LionsHead Park I 928,000 I 1,067 000 1,067.000
Skate Park ; - 65,000.1 65,000
Ka ak Take-out - 10 000 ; 10.000
LMIMMM-
Ford Park Master Plan-Im rovemeMs ~ 1,500,000 1,581,340 1,581,340.
Sutitotai Park Develo ment 2,428,000 2,816,708 - ' 2,816,708
- - I
Recreation Master Plannin - 79,543 79,543
Environmental Sustainabil' 250,000 307,011 2,700 309,711
O nS ace A uisition - 551,019 551,019
Total Ex enditures 8,834,656 13,228,907 471,529 12,757,378
RevenueOver(Unde Ezpenditures (132,948 5,261,011) (4,789,482
Beginnirfg Fund Balance 6,953,621 11,769,273 11,769.273
Ending_Fund Balance $ 6,820,673 $ 6,508,262 $ 6,979,791
; 1 .
- I
~
10
, 2nd Supplemental of 2008
' Second Reading
TOWN OF VAIL 2008 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE ,
DISPATCH SERVICES FUND Proposed
Bud et Ammended _ 2nd Ammended
2008. 2008 Supplemental 2008
. Revenue '
E911 Board Revenue 582,183 $ 582,183 25,000 $ 607,183
Intera gen- Char es 956,694 956,694 93,745 1,050,439
Town of Vail Intera en Cha e 535,657 535,657 535,657 .
Eamin s on Investments - - 12,000 12,000
Otfier - _ `
Total Revenue 2,074,534 2,074,534 .130,745 2,205,279
Expenditures ,
Salaries & Benefits 1,606,676 1,606,676 ' 1,606,676
O eratin , Maintenance & Contracts 465,511 478,511 478,511
Ga ital Outla 50,000 . 142 000 142,000
Totat Expenditures 2,122,187. 2,227,187 - 2,227,187
Revenue Over (Under) Expenditures • 47,653) 152,653 130,745 21,908 ' Transfer to Capital Projects Fund (75,000) (75,000)
B innin Fund Balance 525,684 918,366 918,366
Ending Fund Balance $ 478,031 $ 765,713 $ 821,458
s
11
~
' 2nd Supplemental
Ssccrd Peadira
TOWN OF VAIL 2008 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
HEALTH INSURANCE FUND
Proposed
, 2008 2nd Ammended
- Budget Suppiemental 2008
Revenue
Town of Vail Intera en Char e- Premiums. $ 2,492,561 $ - $ 2,492,561
Em lo" ee ConVibutions 285,792 - 285,792
Insuret Proceeds 7,500, 98,982 106,482
Eamin s on Investments 29,700 - 29,700
Total Revenue _ 27815,553 98,982 . 2,914,535
Expenditures
Health Inusrance Premiums 330,553 - 330,553
Claims Paid 2,425,000 2,425,000
Short-term Disabili Pa 40,000 - 40,000
Professional Fees. 20,000 - 20,000
Total Expenditures 2,815,553 - 2,815,553
Revenue Over (Under) Expenditures 98,982 98,982
B innin Fund Balance 560,973 990,117
Ending Fund Balance 475,154 1,089,099 .
12
2nd Supplemental of 2008
. SeCOnd Reaclis!g
TOWN OF VAIL 2008 BUDGET
SUMMARY OF REVENUE, EXPENDITURE3, AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
Pro ~ed . Bud et . Ammended 2nd Ammended .
2008 2008 Supplemental 2008
Revenue - -
Town of Vail intera en Cha 4e $ 2,795,945 $ 2,795,945 B',883$ 2,804,828
Insuranoe Reimbursements & Other 38,800 38,800 21,057 59,857
Eamin s on Irnestrnents 65,000 65,000 65,000.
E ui ment Sales and Trade-ins 133 530 133,530 _ 133 530
Total Revenue 3,033,275 3.033,275 29,940 8,068,215
Expenditures
Salaries & Benefits 970,593 970,593 970,593
O eratin , Maintenance & Contrads 1,180;450 1,180,450 233,271 1,413,721
Ca ital OuUa 686,300 923.456 923,456
Total Expenditures 2,837,343 3.074,499 233,271 3,307,770
_ Revenue Over (Under) Expenditures 195.932 41.224 . 203.331 . (244,555
B innin Fund Balance 1,473,250 1,685,059 1,734,787
Endmg und Ba nce $ 1;689,182 $ 1,643,835 $ 1,490,232
~
13
2nd Supplemental of 2008
• Second Reading
i I
" " _ .
~ 1_.._. ,
. - .
TOWN OF VAIL 2008 BUDGET
SUMMARY OF REVENUE; EXPENDITt1RES, AND CHANGES IN FUND BALANCE
DEBT 3ERVICE FUND -
_
~ Proposed
Budget ! 2nd i Ammended
2008 ! Supplemental ; 2008
Revenue
Transferfrom Ca ital Pro'~ects Fund_____ $ 2,321,825 (35,000)1 $ 2,286,825
Eamin s on Investments ~
Total Revenue 2,321 825 35 000 2 286 825
Expenditures
Princi I 1,890,000 45,000 1,935,000
Interest Expense 432,396 80,000 352,396
Fiscal ent Fees 2 500 2,500
Total nditures 2 324 896 ' (35.000)1 • 2,289,896
Revenue Ovar (Under) Expenditures 3,071 - 3,071 Beginni Fund Balance 247,154 252,710
Ending Fund Balanee $ ' 244,083 $ 249,639
,
14
ORDINANCE N0.19. ,
SERIES OF 2008
AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL
GENERAL FUND, CAPITAL PROJECTS FUPID, REAL ESTATE TRAN$FER TAX FUND,
DISPATCH SERVICES FUND, HEAVY EQUIPMENT FUND, AND DEBT SERVICE FUND OF
THE 2008 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE
EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING
FORTH DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2008 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
29, Series of 2007, adopting the 2008 Budget and Financial Plan for the Town of Vail, Colorado;
and, .
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it sFiould make
certain supplemental appropriations and budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
, 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following supplemental appropriations and budget adjustments for the
2008 Budget and Financial Plan for the Town of Vail, Colorado, arid authorizes the expenditure or
(reduction) of said appropriations as follows:
General Fund $ 872,674
Capital Projects Fund 1,842,580 Real Estate Transfer Tax Fund (471,529) '
' Dispatch Services Fund 75,000
Heavy Equipment Fund 233,271
Debt Service Fund (35.000)
Total $ 2,516,996
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
~ Ordlnance No. 19, Series of 2008
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or ~
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision 'of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith
are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise
any bylaw, order, resolution, or ordinance, or part thereof; therefofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 16th day of September, 2008, and a public hearing shall be held on this -
Ordinance on the 7th day of October, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
Dick Cleveland, Mayor . ATTEST:
Lorelei Donaldson, Town Clerk
READ AND APPROVED AS AMMENDED ON SECOND READING AND ORDERED PUBLISHED
IN FULL this 7th day of October, 2008.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 19, Series of 2008 -
% .
~
r•
- MEMORANDUiVI...
. TO: Town Council - , .
FROM: Community Development Department
DATE: October 7, 2008 . .
SUBJECT: Proposed Acquisition of Two Housing Units
L, Introduction' As of August 27; 2008, the Town of, Vail has collected $417,000 in
Employee Housing Fee-in-Lieu. The purpose of fee-in-lieu dollars is to
provide new employee housing units in- the Town of,Vail. :Additionally, in
the Town of Vail 2008_ Budget the Town_Council has budgeted $100,000
for the buy down of employee housing units. Wifh those dollars, the
Community Development Department is proposing the acquisition of iwo
units. II. Proposed Units -
Location: -2189 Chamonix Lane in the Gore Range Condominiums (six unit complex) ,
Condition: The units have been recently updated and are in very nice ,
condition
Storage: Each unit has an assigned storage locker
Laundry: On-site laundry room
Parking: Two unassigned parking spaces per unit
HOA Fees: Heat, water and sewer, trash and snow removal, common
. electric, property management and building insurance. -
Unit # 3-W. is a one bedroom plus loft, one bath unit. The unit is 721 '
, square ,feet including the loft. The unit is located on the top floor of the
building.
Proposed Purchase Price: $309,000
Unit # 2-E is a one bedroom, one bath unit. - The unit is 521 square feet.
The unit is located on the middle floor of a three story building.
Proposed Purchase Price: $290,000
Inspections and appraisals have been completed for both units. The
inspections did not identify any. significant. issues. The appraisal for each
unit verified the Town has negotiated a fair purchase price.
. ' 1
' ,
!
ill.. Proposed Use
Staff is proposing tHe Town would retain ownership of the units and utilize
them as rentals for Town employees. At this time of year the Town would
-Lienefit from additional cental units for seasonal employees and the Town
is currently in the process of potentially entering into market rate master
leases. Purchase of these units may preclude the need 'for additional
market rate rnaster leases this winter. ,
IV. Action Requested of_Council
Authorize the purchase of Gore Range Condominium # 3-W for $309,000
` on.October 8, 2008.
.
Authorize the purchase of Gore Range Condominium #2-E for $290,000
on October 8, 2008.
V. Attachments .
Resolution No. 21, Series of 2008.
Resolution No. 22, Series of 2008. -
Ji
RESOLUTIOiV NO. 21
Series of 2008
A RESOLUTION APPROVING THE PURCHASE OF PROPERTY lN THE TOWN OF
VAIL LEGALLY DE3CRIBED AS GORE RANGE CONDOMINIUM UNIT #3 W, EAGLE
COUNTY, COLORADO WITH A PHYSICAL ADDRESS OF 2189 CHAMONIX LANE,
VAIL COLORADO; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and, State of
Colorado is a home rule municipal corporation duly'organizecl and "existing-under the
laws of the State of Colorado and the Town Charter (the °Charter'); and -
WHEREAS, the members of the Town Council of the Town (the "Council°) have
been duly elected and qualified; and
WHEREAS, the. Town has established employee, housing requirements for new
development and may coflect a_ fee-in-lieu as mitigation; and
WHEREAS, the Town collects the fee-in-lieu, for the purpose of establishing new
; employee housing units; and -
WHEREAS, the Town has collected fee-in-lieu for employee housing mitigation; :
and .
WHEREAS, the Town will be using these funds to purchase the proposed unit;
and
WHEREAS,, the Council considers it in the interest of the public health, safetyand welfare to, purchase the prope.rty legally described as Gore Range Condominiums
unit 3-W, Eagle County, Colorado with a physical address of 2189 Chamonix Lane, Vail. "
Colorado (the "Property°); and
WHEREAS, the CounciPs approval of this Resolution No. 21, Series 2008, is '
required to purchase the Property.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
1. The purchase of. the Property is hereby approved by the, Council at the
purchase price of $309,000.00.
2. The Town Manager is hereby authorized fo execute, on behalf of the
Town, an agreement to purchase the Property and to take whatever steps .
are necessary to complete the purchase of the Property. -
3. . This resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular. meeting of the '
Town Council of the Town of Vail held this 7fh day of October, 2008.
Resolution No. 21, Series 2008 ,
i:
t
Dick Cleveland,
- Mayoc of the Town of Vaii, Colorado ATTEST: .
Lorelei Donaldson, '
Town CIeHc
. ,
Resolution No. 21, Series 2008
r
- RESOLUTIOfV NO: 22
Series of 2008
A RESOLUTION,APPROVING.;TH_E,:PURCHASE OF PROPERTY IN THE TOVVN OF
VAIL LEGALLY DESCRIBED AS GORE RANGE CONDOMINIUM UNIT #2-E, EAGLE COUNTY, COLORADO WITH A PHYSICAL ADDRESS OF 2189 CHAMONIX LANE,
VAIL COLORADO; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the."Town"),. in fhe Coun4y of`Eagle and State of
Colorado is .a home rule municipal corporation duly organizedand existing under the `
laws of the State of Colorado and the Town Charter.(the °Cliarter"); and
WHEREAS, the.,members of the Town Council of the Town (the "Council") have
been duly elected and qualified; and .
WHEREAS, the Town has established employee housing requirements for new
developmenfand may collect a fee-in-lieu as mitigation; and -
WHEREAS, the Town collects the fee-in-lieu for the purpose of establishing new
employee housing units; end
. WHEREAS; the Town has collected fee-in-lieu for employee housing mitigation; . •
and
, WHEREAS, the Town will be using these funds to purchase the proposed unit; .
and
WHEREAS, the Couricil considers it in the interest of fhe public health, safety
and welfare to purchase property legally described as Gore Range. Condominium Unit.,
#2-E, Eagle County, Colorado with 'a physical address of 2189 Chamoniz Lane, Vail ,
Colorado (the °Property"); and WHEREAS, the CounciPs approval of this Resolution No. 22, Series 2008, is
required to purchase the Property. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
1. The purchase of the Property is hereby approved by the Council at the
purchase price of $290,000.00.
2. The Town--Manager is hereby authorized to execute, on behalf of the
Town, an agreemenf.to purchase the Property ,and to take whatever steps
are necessary to complete the purchase of the Property. .
3. This resolution sHall take effect immed'iately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the
Town Council~of the Town of Vail Field this 7t' day of Ocfober, 2008. .
Resolution No. 22, series 2008 .
.
r
~
Dick Cleveland,
' Mayor of the Town of Vail, Colorado
ATTEST:
Lorelei Donaldson,
Town Clerfc
Resolution No. 22, series 2008
MEMORANDUM; September 25, 2008 .
To: Vail Town Council .
Stan Zemler
Pam.Brandmeyer
Judy Camp ~ From: Sa11y Lortan
,
Re: August Sales Tax
On the reverse side please find'the latest sales tax worksheet. I estimate I'll collect
another $80,000.00 in August sales tax to bring August collections to $1,3 18,843.00. If
so, we will be.up 13.4% or $156,097.00 from August 2007 arid up 10.5% or $125,470.00
. from budget. ,
Town pf Vail
Sales Taz Worksheet
9/26/2008
% ~~w. x cnmy.
Month rss~ tase fasa 2" W~a4.r no~„ - no,,,
zooo soor moi 200 zoos aaos zooe Mir al CoOaetlacs v.I
{f
2M7 al
' y y ~`yYY \EL?'t~~.r~-y
2,062,689 2,L16,368 Y,088,469 2,034,629 2;210;647 2,073,481 1,987,081 2,226,841 a~ 2,276,987 2,697,986' 2,783,308 ! 2,867,079 2,971,891 114,812 8.78% 4.02%
~
Febru 2,088,873 2,163,127 2,021,488 2,223,870 2,388;321 2,281;833 2,111,183 2,382,826 2,428,377 2,627;130 2,718,843 2,790,702 3;088,482 275,780 12.79% 9.88%
March 2,680,992 2,388,077 2,41b,202 2,546,673 2,688,871 2;899,884 2,372,942 2,344,178 2,786,101 2,862,954 2;988;448 3,186,808 3,322,088 168,458 11.24% 4.94%
Apfil 874,427 1,107,334 8b2,843 928,771 1,043,431 870;876 871,488 982,167 816,664 1280,324 1,330,740 1,288,006 1,087,739 (168,288) .17,61% -13.29%
Ma 328,783 382,718 370,884 388,121 448,234 414,248 428,819 411,586 468,770 449,283 646,874 660,317 823,734 63,417 14.28% 11.32%
Juno - 830,388 833,400 882,811 721,774 761,439 887,707 742,755 732;113 834;913 806,382 953,017 878,281 918,242 (80,018) -3.66% -8.14%
July 1,043,837 1,107,882 1,130,883 1,235,470 1,167,887 1044,988 1,076,632 1,128,614 1,788,183 1,266,243 1,285,781 1,299,143 1,368,839 87,786 7:8996 b.22%
Augun 1,073,430 1,183,928 1,060,004 1,038,618 1,124,275 1,084318 1,029,448 884,445 883;986 1,066,814 1,182,748 1,193;373 1,238i843 45,470 Bi64% 3.81.%
~ ~ •",'d~'`
~ ~n~~Y rr,
Totel 10,874;877 11,061,617 10,700,662 11'114;424 11,870,986 11,127.092 10;828,318 11,181,888 14,888,850 12;823i896 13,748,863 ' 14,110;488 14,60b,836 • 496;448 6.2596 3.61%
. ° '
- q, v
SePtembar 837,831 736,808 808;800 817,313 747,788 713;674 878,208 767,033 786,807 832,648 908,318 832,237
Octobar 472,838 616,b31 638`204 647,201 488;670 484,426 508i092 632,537 588,173 814,398 888,618 704,767
Novambar 707,188 868,598 662,280 891,446 671;783 842,293 691,269 823;848 713,117 789,682 747;877 780,281
Docembm 2,264,709 2,070,834 1,883,80b 2,082,20b 1,933,840 2,138,417 2,171,098 2,382,095 2,649,032 2,771,268 2,821,871 2,882,283
'~`~°ja"~t~
W
Totel 14.747.419 16,030,388 14,609,421 16,232, 688 16,411,044 16.108,801 14,b78,883 16,488,979 160483,979 17,841,880 18,913,138 19,400,000
g
MEMORANDUM
TO: Town Council FROM: Communiiy Development Department . DATE: October.7, 2008 -
SUBJECT: Overview of the Chamonix Property Master Plan Implementation
1. Puraose
The purpose of this information update is to provide Town `Council with an
overview of the action taken towards, implementing the Chamonix Property '
Mastec Plan. This memo is for information only and- is not an item on the . , Town Council agenda.
II. Backqround. "
On August 5, 2008, the Town Council endorsed adopting the
"Neighborhood Block" option. This option calls: for:
? 58 employee housing units o approximately 16 units per acre ? 14 three bedroom duplex units ,
o approximately 1,632 sq`ft / unit ? 8 three bedroom multifamily units
o approximately 1,460 sq ft/ unit - ? 36 finro tiedroom multifamily units -
o approximately 1,310 sq ft / unit .
? 0 one bedroom units
? one garage space per multifamily unit
? two garage spaces per duplex unit
The "N.eighborhood Block" locates the fire station against the western
edge of the formet Wendy's parcel. As cuRently envisioned tlie fire.
station: ? maintains direct access for emergency vehicles to South Frontage
Road ? provides a community room
? has a recruit dormitory
? provides a site for another building in the future
' ~
111. Implementation - 1) Staff solicited specific proposals and has completed negotiations with \
Economic & Planning Services to assist Staff with:
a. Affirming the construction. cost. :estimates that have been
provided; and
b. Verifying sufficient market demand for the type of housing and
' purchase prices being contemplated.
2) Staff is conducting an overall programmatic analysis of Vail's
emergency senrices needs. c. Are the existing Main and East Vail Fire Stations optimally
-located and utilized?
d. . Looking . into the. future, what is best use of: the existing
Stations? e. How -should West Vail be developed to best complement the.
. other Stations, now and in the future? -
3) Planning . and Environmental. Commission recommendation on a
Resolution to adopt the proposed Master Plan Amendment at the
Commission's October 27, 2008 Public Hearing.
4) Planning and Environmental Commission . recommendation on an
Ordinance to rezone the Chamonix.. Parcel at the :Commission's
October 27, 2008 Public Hearing. ~
~,5) The actions identified in this memorandum ensure the Town will adopt
a master plan amendment that can be successfully implemented.
2
- - - _ -
ALTGUST 2008 %
VAIL BUSINESS REVIEW ~
ZWNO`
October 2, 2008
Overall August sales tax increased 12.7%, with Retail increasing 1.8°Io, Lodging increased 21.5%, Food and
Beverage increased 18.5% and Utilities/Otlier (which is mainly utilities but also includes taxable services and
rentals) increased 16.6%.
Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the internet
at www.vailgov.com. Ybu can subscribe to'have the Vail Business Review and the sales tax worksheet e-mailed
to you automatically from www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales tax collections, as
opposed to actual gross sales.
If you have any questions or comments please feel free to call me at (970) 479-2125 or Judy Camp at (970) 479-
2119.
S incerely,
Sally Lorton ,
Sales Tax Administrator
August 2008 Sales T°ax
VAIL VILLAGE
August August August
2007 2008 ~ %
Collections Collections Chan e
Retail , ` _ ~ 186,303 . 180,771 r ~ 3.0%0 .
.
. .
, . , .
, , .
.
Lodging ~129,453 -22.2%,
.
. :
_ . , .
, _ . . _
_ . . . ~ . :
~ Fooc9 & ` .
~
Beverage 20,19703 ~ 224i181 10:1
Other
~ _ .
. .F
n
' 3. ,y . . ~ ' r.. -
~ . . . , ~
..a,' ~ 1. . s ~f . . .
. ~ ' ~ _
Total 504;612, .545,298~' 8.1
LIONSHEAD
August August August
2007 2008 %
Collections Collections Chan e
,
E ~ . , ~ ,
.
Retail 340607- 66,791 ' 93.4%,
Q
. .
:
r ; .
~
°95807 26.9W
~
~ . 76,,4 -
Lodging
Foud &
;
Beverage 89,780 94.6%0
~ y.,~ ; ~ . . 4~ _
. .'S~+., , .
Other 4,545 4;839 fi,.6%~
, .
.E.
~
Total -~160,758~~ 257,217 ~ . ~ 60.0%
~ fs~ ~ .
~ August 2008 Sales Tax
CASCADE VILLAGE/EAST VAIUSANDSTONE/WEST VAIL
August August August
2007 2008 %
Collections Collections Chan e
, .
Retail ~1~38;870 151,,709.
~
Lodging 64,04&; ?8;410 22.4%
,
Food &
f:..
~ Beverage ~653~10- 599581 -8.8Q1a,
~
. n
. .
Other 7,877 6,969-: ,-11,5°l0
.
Total ; 276,111 4%.
OUT OF TOIIVN
August August August
2007 2008 %
Collections Collections Chan e
. , , ,
Retail 71`,826.k 39,895 445.0/t
, , ~
Lodging 8,073 ~ ; 4;314 ^ F -46.6%
Food &
Beverage 1.,1'84 1311, 7°l0;
. , . ,
. .
Utilities & 140,390 165;522. , 7
~
r
a . . ~ a, . , . : ,
Other
_ ,
, . ,
.
;
,
Total ~ . - 22473 271,042 -4.7%~
~ . ,
. , . .
. .
August 2008 Sales Tax
TOTAL
August August August
2007 2008 %
Collections Collections Chan e
, ,
Retail , 431,606 ` 439,16Gy:` . , I~:8%
.
~
~ ~ , . , , . . . . .
Lodging " 2r53,495~ ~ 3137,984, 5°a~~~;: ~ .
Food &
Beverage ~ 31°6,341: 374,853
~
. _ :
E`
.
. . . . . . . . ~ .a : ,
, . . . . _ . , , ' ,
t.
• . ' . .
.
Utilities & + 1.61;412 ;a~-~ , ~ 188,223 16.6%.
, . .
,
Other . . . . ' . ~
_ _ ro ,
54` ° _1,310,226 ' ° 12.7°!0 ~
- Total , t;1 G2,8771-
"ETAIL SUMIVIARY
- August August August
2007 2008 °Io
Collections Collections Chane
FOOD ' 110,417 121,334 9.9%
LIQUOR 23,759 30,494 28.3%
APPAREL 68,102 75,742 11.2%
,
SPORT _ 82,194 104,563 27.2%
`
JEWELRY 25,497 23,260 -8.8% '
GIFT 9,359 10,348 10.6%
GALLERY 8,612 6,089 -29.3%
OTHER 103,315 66,945 -35.2%
HOME ; 351 391 11.4%
OCCUPATION
TOTAL ' 431,606 439,166 1.8%
'
~
. ~ } _ Y ~ 4 ° 4...~ k 'OIIMYIM1'Cf
t 4. *
Tfie e1~ Name
October 2, 2008
Crreetings,
. I am very sorry to report that, after much thought this past weekend, we have decided to
officially cancel the Lionshead Cluli Cook-off, scheduled to take place this coming weekend.
- Fiist and foremost, I would like to say that I truly regret having to cancel the event; however, the
reasons supporting our decision to do so aze numerous and as a result we saw no other option.
To begin, overall participation is low, very low. Some of this is due to recruitment timing on our
; part, some due to ttie time of the year, and some due to a variety of other reasons. Based on that
fact, I believe it would be counterproductive to try and hold what would be only a mazginal event
" for the last weekend of the Lionshead Summer Event Season. The Lionshead area has had a
faritastic suxnmer filled with stellaz first yeaz events, closing on,an incredibly high note this past
weekend with the Colorado Crrand. To end a successful season such as that with anything but a
great event would be a disservice to the Lionshead group and.the Vail community as a whole.
We have refunded 100% of the monies from the CSE this morning and any costs incurred.will be
absorbed by us.
,
Again, I am very sorry to have to do this and hope you that it does not impede yoiar ability fo
focus on all of the successful Lionshead events of this past summer; beca.use they were very
much a result ofthe support provided by a11 of you, of which we were greatly appreciative.
Best Regards, .
Brian Nolan
TOWN OF VAIL '
, REVENUE HIGHLIGHTS
September 30, 2008
Sales Taz '
When all sales tax returns are received for the month of August, collections for the month ,
aze expected to be $1,318,843, up 13.4% from August, 2007. Year-to-date sales tax
collections of $143M aze up 6.8% from 2007. For comparison, inflation-as measured by
the consumer price index was up 5.4% for the month of September, and up 4.2% for the
first tialf of 2008 compared to prior yeaz.
Use Taz
Use tax collections began as of January 1, 2008. As of September 30, collections total
$539,950 of unbudgeted revenue. \
Construction Permit Fee Revenue
Construction permit revenue currently totals $1.9M, down 15% from this time last year.
However, due to conservative budgeting collected revenue currently exceeds budget by
$607K. The deciease in,activity from the prior yeaz is due to both major and non-major
redevelopment projects. Major redevelopment projects make up 76% of the total; and
construction permit fee revenue from those projects is up by 12% from prior year. Revenue from non-major projects is down 24% from this time last year.
Real estate Transfer Taz (RET'f)
RETT collections through September 30, 2008, total $5.9 million. This amount is a 33% '
increase from this-time last yeaz primarily due to recent sales of major redevelopment
projects. The overall real estate market in Eagle County is, down 27% in sales dollars and
down 43% in sales transactions as of July, 2008.
Major redevelopment projects such as Arrabelle, Forest Place, One Willow Bridge and
Vail Plaza account for 61 % of yeaz-to-date 2008 collections. This is significantly higher
than the 25% from September 2007, and is the reason Vail's RETT r`evenue is performing
much better than the rest of the county.
RETT-collections from property transfers not related to major redevelopment projects
dropped by 31 % year-to-date as of. September,.2008 compared with 2007. This is more
in line with the sales decrease across the county.
~
080930 Revenue Highlights - 1 -
;
MEMORANDUM
To: Vaii Town Council From: Community Development Department
Date: October 7, 2008
Subject: Arrabelle at Vail Square Final Certfficate of Occupancy Requirements
The following list of items must be completed, accepted and approved by the Town of
Vail prior to the issuance of a certificate of occupancy for the Arrabelle at Vail Square
project.
o Completion of day skier drop-off improvements for a minimum of nine drop off
spaces on the North Day Lot.
o Adoption of two new view corridors and one amended view corridor within
Lionshead consistent with the recommendations of the Lionshead
Redevelopment Master Plan.
o Completion of exterior improvements to the Eagle Bahn Gondola, including but
not limited to, the replacement of the river rock stone veneer with a new veneer
consistent with that existing on the Arrabelle at Vail Square project and the
removal of the temporary loading and delivery improvements located on the
south side of the Eagle Bahn Gondola building.
o Installation of exferior storefront awnings as depicted on the approved Arrabelle
at Vail Square building elevations.
o Completion of all exterior building elevations consistent with the improvements
depicted on the Approved Plans.
o Completion of the approved public art components (ie, glockenspiel, may pole,
water wall, exterior facade stenciling, etc.) totaling $1 million.
o Completion of streetscape improvements consistent with the Approved Plans.
o Final resolution to the operafion or removal of the newspaper stand kiosk
consistent with the Approved Plans and/or Agreements.
o Written verification of compliance with the Off-street Parking Requirements as
established by the existing uses and Approved Plans.
o Final resolution to the provision of a minimum of 120 beds of deed restricted
employee housing consistent with the requirements of the Lionshead
Redevelopment Master Plan, Town of Vail Zoning Regulations and the Approved
Plans/Agreements.
o Permanent installation of all outdoor dining deck railings and enclosures
consistent with the Approved Plans.
o Provide written documentation verifying compliance with the Rental Program
Provisions outlined in the September 27, 2204 and January 24, 2005 Planning
and Environmental Commission conditions of approval.
1
Town of Vail Community Development Department October 7, 2008
~
(Attachmenf A)
Planning ~ Environmental Commission
Amended Conditions of Approval
Arrabelle at Vail Square Major Exterior Alteration.
January 24,.2006
(Additions are shown in BOLD; Deletions are shown in )
Amended Conditions.of Approval:
The Developer shall address the following conditions `of approval prior to final
review of the development applications by the Town of .Vail Design Review
~
Board: 1) That the Developer identifies a new location for publicly accessible restrooms
on or near the development site. The new location shall be identified on a;
revised set of floor,plans whicli shall be submitted 'by the applicant to :the
Town of Vail Community Development Department for r-eview and. approval.
2) That the Developer submits a complefe Design Review Board application to .
the Town of Vail Community'Development Department: The Developer shall address the following conditions of approval prior to applying
for a`building permit for the improvements from the'Tovim of Vail Community Development Department: (note: A grading plan shall constitute a building
permit.)
1) That the Developer addresses the red-lined corrections on the proposed,
grading and drainage plans and submits a revised final grading and drainage
plan for fnal review and 'approval liy the Town . of Vail Public Works .
Depaitment.
2) That the Developer submits a complete set_'of,civil engineered drawings of
the` Approved Development Plans including the. required off site
improvements; to the Town of Vail Community Devel'opment Department for
review and approval of the drawings. It is acknowledged tHat final DRB
approval of streetscape improvements is not required prior -to VR
making application for building permit It shall be nofed.thafthe~review of
the civil engineered drawing may take up to six months to review ° and
approv,e.
3) That the Developer submits written letters of approval from all adjacent
and/or affected property owners whose property is being physically impacted
or altered (ie, Montauk, Lionshead Arcade, Antler's, Lions Squate Lodge,
Landmark, etc.) as a result of the construction of the Lionshead Core Site
Hotel, as depicted on. the Approved Development Plan, to the Town of Vail _
Community Development Department for review and approval.
4)
2
Town of Vail Community Development Department October 7, 2008
t
. The approved Development
Agreement between the Town of Vail and VR has approved in concept
the conveyance of Town-owned land to VR and stipulates that the
conveyance of this land shall occur concurrent with the issuance of a
building permit. VR shall submit a major subdivision application as
necessary to create the parcels to be conveyed. prior to making
application for building permit and such major subdivision application
shall be reviewed and approved by the Town prior to issuance of a
building permit
5) That the Developer receives final approval from the Vail Town Council for
how the ownership, maintenance and other aspects of improvements
proposed within the Lionshead Place public right-of-way will be
handled. Said approvals may involve the conveyance of the public right of
way existing beneath Lionshead Place or in some other manner as
approved by the Town Council. Should the Developer be unable to
secure a final approval ftom the Town Council, the Developer may
submit a revised major exterior alteration application to the Town of Vail
Community Development Departrnent for review and approval by the
Town of Vail Planning and Environmental Commission.
6) That the Developer submits revised plans to the Town of Vail Community
Development Department for final review and approval of the Town of Vail
Public Works Department addressing each of the comments summarized in
the letter fram Greg Hall, Public Works Director, to George Ruther, Chief of .
Planning, dated September 23, 2004. A copy of the letter has been attached
for reference.
7) That the Developer submits a complete application for a variance from
the adopted public streets design standards outlined in Title 13,
Subdivision Regulations, Vail Town Code, to allow for the construction
of a new street which deviates from the minimum design standards, for
review and approval by the Town of Vail Planning and Environmental
Commission.
The Developer shall address the following conditions of approval prior to the
issuance of a building permit by the Town of Vail Community Development
Department: (note: A grading permit shall constitute a building permit.)
1) That the Developer finalizes the Rental Program P'roposal and then enters
into a written agreement with the Town of Vail that is recorded with the Eagle
County Clerk & Recorder's Ofrice, which requires that the Rental Program
Proposal is implemented and fully adhered to by the applicant and its
assigned and successors for a period of not less then 20 years from the date
of the issuance of a temporary certificate of occupancy. The final Rental
Program Proposal shall be reviewed and approved by the Vail Town Council
following a recommendation on the proposal from the Town of Vail Planning
and Environmental Commission.
2) That the Developer submits a Construction Staging Plan to the Town of Vail
Community Development Department for the review and approval of the
proposed staging plan by the Town of Vail Public Works Department.
3
Town of Vail Community Development Department October 7, 2008
r"
3) That the Developer prepares a Lionshead Core Site Hote! Art in Public
Places Plan, for review and comment by the Town of:Vail Art in Public Places
Board. Said Plan shall include the funding for a minimum of $1,000,000 in
public art improvements to be developed in conjunction with Lionshead Core
Site Wotel. The impleriientation of the: Plan shall be completed within two
years of the date of. the issuance of a temporary certificate of occupancy for
the Lionshead Core Site Hotel improvements.
4) That the Developer shall be assessed a transportation impact fee in the
amount of $5,000 per increased vehicle trip in the peak hour generated (61
trips), or $305,000, as a result of - the Lionshead Core Site Hotel
improvements. The fee shall be, paid by the Developer. At the sole discretion
of the Town of Vail Public Works Director;-said fee may, be waived in full, or
- part, based upon the completion of certain off-site improvements.
5) That the Developer prepares a Developer Improvemenf .Agreement for Off-
Site Improyements; as depicfed on the Approved Development Plan, for
review and approval by the Vail Town Council. _ Upon approval of the -
Agreement; - the Developer and the Town of Vail shall legally execute the .
Agreement. ' - ' 6) =That the` Deyeloper receives final approval of: the major subdivision
application and records the'final. plat with the Eagle County: Clerk &
Recoirder's Office as contemplated above.
The . Developer 'shall address the following conditions of approval prior to the
issuance of a temporary certificate of occupancy (TCO) for any.of the Lionshead Core Site Hotel improvements: "
1).. That the Developer, provides deed-restricted employee housing that complies
with the Town of Vail Employee Housing requirements (Chapter 12-13) for a
minimum of 35.,20 employees, and that said restrictions shall be made
available for occupancy. In addition, the deed-i"estrictions shall be legally
,executed by the Developer and duly recorded w(ith the Eagle County Clerk 8
Recorder's Office. 2) That the Developer submits an application for the establishment of View
Corridors #4 and #5 as contemplated by the Lionshead Redevelopment
Master Plan to the Town of 'Vail Community Deyelopment Department. for
review and approval by the Vail Town Council. '
The Developer shall address the following conditions ..of . approval prior to the
issuance of a fnal certificate of occupancy (CO) for any of the Lionshead Core
Site'Hotel improvements:
1) That the : Developer prepares easement agreements for #he. review and approval of the Town of Vail for all necessary easements (ie; utilities,
pedestrian access, ingress/egress, drainage, maintenance, . emergency,
- vehicle access, fire lane, signage, etc.) in and around the development site
as generally depicted on the Approved Development Plans and major
subdivision,plat. The easement agreements shall be- legally executed by the
Developer "and duly recorded with the Eagle County Clerk & Recorder's
Office.
4
Town of Vail Community Development Department October 7, 2008
2) That the Developer executes a Memorandum of Understanding for the Operation,, Maintenance, and Management of the Lionshead Core Loading .
and Delivery Facility, to be located on the development site. beneath the :
Lionshead Core . Site ' Hotel. .The Memorandum shall be reviewed and
approved by the Vail Town Council following a.recommendation on the
proposal from the Town of Vail Planning.and Environmental Commission.
3) Thaf the Developer agrees to design and construct all required streetscape '
iinprovements within the defined area of work,:as generally depicted on the
. Off Site Improvements Plan. The Developer acknowledges that the final
design of the improvements has not yet been. approved by the Town of Vail
Design Review Board and that the proposed plan may be subject to change.
The following condition_ of approval shall be placed upon _the operation of the
Pr'ivate Skier Club in the Lionshead Core Site Hotel: ,
1) That the maximum number of Private Skier Club members shall, not exceed
100 full members and 16 partial members and the ~ maximum number of
private parking spaces dedicated to the full members use shall not exceed .
. 100 spaces. A full member shall be defned as a ski club member entitled to
full - parking, spa, and members club services. A partial rriember shalf be
de.fined as a ski club member entitled to full spa and members club services
, with no rights to on-site parking. ,
5 Town of Vail Community Developirient Department October 7, 2008
,A ~ . , . . . ,
MEMORANDUM COA
To: Vail Town Council
From: Community, Development Department
, Date: October 7, 2008 Subject: Arrabelle at Vail Square Final Certificate of Occupancy Requirements
J
The following list of items must be completed, accepted and approved by the Town of
Vail prior to the issuance of a certificate of occuparicy for the Arrabelle at Vail Square
' project._
o Completion of day skier drop-off improvements for a minimum of nine drop off
spaces on the North Day Lot. o Adoption of two new view corridors and one amended view corridor within
Lion§head consistent with the recommendations of the Lionshead
Redevelopment Master Plan.
o Completion of exterior improvements to the Eagle Bahn Gondola, including but
not limited to, the replacement of the river rock stone veneer with a new veneer
consistent, with that existing on the Arrabelle at Vail Square project and the
removal of the temporary loading and delivery improvements located on the
south side of the Eagle Bahn Gondola building.
o Installation of exferior storefront awnings as depicted on the approved Arrabelle
at Vail Square building elevations.
o Completion of all exterior building elevations consistent with the improvements
depicted on the Approved Plans.
o Completion of the approved public art componenfs (ie, glockenspiel, may pole, '
water wall, exterior farade stenciling, etc.) totaling $1 million.
o Completion of streetscape improvements consistent with the Approved Plans. ,
o Final resolution to the operation or removal of the newspaper stand kiosk
consistent with the Approved Plans and/or Agreements. •
- o Written verification- of compliance with the Off street Parking Requirements as
established by the existing uses and Approved Plans.
o Final resolution to the provision of a minimum of 120 beds! of deed restricted y
' employee housing consistent with the requirements of the Lionshead
Redevelopment Master Plan, Town of Vail Zoning Regulations and the Approved
Plans/Agreements. o Permanent installation of all outdoor dining deck railings and enclosures
consistent with the Approved Plans. .
, o Provide . written documentation verifying compliance with the Rental Program
Provisions outlined in the September 27, 2204 and January 24, 2005 Planning
and Environmental Commission conditions of approval.
Town of Vail Community Development Department October 7, 2008
,
r (Attachment A) Planning & Environmentai Commission
Amended Conditions of Approval
Arrabelle at Vail Square Wlajor Exterior- Alteration
January 24, 2005
(Additions are shown in BOLD, Deletions are shown in ,
Amended Conditions of AaprovaL
The Developer shall address the following conditions of approval prior to final
review of the development applications by the Town of Vail Design Review
Board:
1) That the Developer identifes a new location for publicly accessible restrooms
on or near the development site. The new location shall be identified on a
revised set of floor plans which shall be submitted by the applicant to the
Town of Vail Community Development Department for review and approval.
2) That the Developer submits a complete Design Review Board application to
' the Town of Vail Community Development Department.
` The Developer shall address the following conditions of approval prior to applying
for a building permit for the improvements from the Town of Vail Community
' Development Department: (note: A grading plan shall constitute a building
permit.) -
- 1) That the Developer addresses the red-lined corrections on the proposed
grading and drainage plans and submits a revised final grading and drainage plan for final review and approval by the Town of Vail Public Works
Department. . ~ 2) That the Developer submits a complete set of civil engineered drawings of
the Approved Development Plans including the required off site
improvements, to the Town of Vail Community Development Department for ' review and approval of the drawings. It is acknowlecJged that final DRB
approval of streetscape improvements is not required prior to VR
. making application for building permit It shall be noted that the review of
` the civil engineered .drawing may take up to six months to review and
approve. ,
3) That the Developer submits written letters of approval from all adjacent
and/or affected property owners whose property is being physically impacted
or altered (ie, Montauk, Lionshead Arcade, Antler's, Lions Square Lodge,
Landmark, etc.) as a result of the construction of the Lionshead Core Site
Hotel, as depicted on the Approved Development Plan, to the Town of Vail
- Community Development.Department for review and approval.
4)
2
Tovm of Vai) Community Development Department October 7, 2008
•
.
. The approved Development
Agreement between the Town of Vail 'and VR has approved in concept
the conveyance of Town-owned land to VR and stipulates that the
conveyance of this land shall occur concurrent with the issuance of a
building permit. VR shall submit a major subdivision application as
necessary to create the parcels to be conveyed. prior to making
. application for building permit and such major subdivision application
shall be reviewed and approved by the Town prior to issuance of a building permit.
5) That the Developer receives final approval from the Vail Town Council for
how the ownership, maintenance and other aspects of improvements
proposed - within the Lionshead Place public right-of-nray wiil be
handled. Said approvals may involve the conveyance of the public right of
, way existing beneath Lionshead Place or in some other manner as
approved by the Town Council. Should the Developer be unable to
secure a final approval from the Town Council, the Developer may
submit a revised major exterior alteration application to the Town of Vail
Community Development Department for review and approval by the
Town of Vail Planning and Environmental Commission.
6) That the Developer submits revised plans to the Town of Vail Community
Development Department for final review and approvalof the Town of Vail
Public Works Department addressing each of the comments summarized in
the letter from Greg Hall, Public Works Director, to George Ruther, Chief of
` Planning, dated September 23, 2004. A copy of the letter has been attached
for reference.
7) That the Developer submits a complete application for a variance from
' the adopted public streets design standards outlined in Title 13,
Subdivision Regulations, Vail Town Code, to allow for the construction
of a new street which deviates, from the minimum design standards, for
review and approval by the Town of Vail Planning and Environmental
Commission.
, The Developer shall address the following conditions of approval prior to the -
issuance of a building permit by the Town of Vail Community Development ,
, Department: (note: A grading permit shall constitute a building permit.)
' 1) That the Developer finalizes the Rental Program Proposal and then enters
into a written agreement with the Town of.Vail thatis recorded with the Eagle
County Clerk & Recorder's Office, which requires that the Rental Program
Proposal is implemented and fully adhered to by the applicant and its
assigned and successors for a period of not less then 20 years from the date
of the issuance of a temporary certificate of occupancy. The final Rental
Program Proposal shall be reviewed and approved by the Vail Town Council
following a recommendation on the proposal from the Town of Vail Planning
and Environmental'Commission.
2) That the Developer submits a Construction Staging Plan to the Town of Vail
Community Development Department for the review and approval of the
proposed staging plan by the Town of Vail Public Works Department.
3
Town of Vail Community Development Department October 7, 2008
!
3) That the Developer prepares a Lionshead Core Site Hotel Art in Public ,
Places P/an: for review and comment by the Town~ of Vail Art in Public Places
- Board. Said Plan shall include the funding for a minimum of $1,000,000 in
public art improvements to be developed in conjunction with Lionshead.Core
Site Hotel. The implementation of the_ Plan shall be completed within two
years of the date of the issuance of a temporary certificate of occupancy for
the Lionshead Core Site Hotel improvements.
4) That the Developer shall be assessed a transportation impact fee in the
amount of $5,000 per increased vehicle trip in fhe peak hour generated (61 trips), or $305,000, as a result of the Lionshead Core 3ite Hotel
improvements. The fee shall be paid by the Developer. At the sole discretion
of the Town of Vail Public Works Director, said fee may be waived in full, or
~ part, based upon the completion of certain off-site improvements. .
- 5) That the Developer prepares a Developer Improvement Agreement for Off-
Site Improvements, as depicted on the Approved Development Plan, for
review and approval by the Vail Town Council, Upon approval of the
Agreement, the Developer and the Town of Vail shall legally execute the
Agreement. _ -
6) That the Developer receives final approval of the major subdivision
- application and records the fnal plat with the Eagle County Clerk 8
Recorder's OfFce as contemplated above. The Developer shall address the following conditions of approval prior to the
issuance of a temporary certificate of occupancy (TCO) for any of the Lionshead
Core Site Hotel improvements:
1) That the Developer provides deed-restricted employee housing that complies
with the Town of Vail Employee Housing requirements (Chapter 12-13) for a
minimum of 35 20 employees, and that said restrictions shall be made
available for occupancy. In addition, the deed-restrictions shall be legally ,
executed by the Developer and duly recorded with the Eagle County Clerk &
Recorder's Office. -
2) That the Developer -submits an application for the establishment of View ' Corridors #4 and #5 as contemplated by the Lionshead Redevelopment
Master Plan to the Town of Vail Community Development Department for
review and approval by the Vail Town Council.
The Developer shall address the following conditions of approval prior to the
- issuance of a final certificate of occupancy (CO) for any of the Lionshead Core
Site Hotel improvements:
1) That the Developer prepares easement agreements for the review and
approval of the Town of Vail for all necessary easements (ie, utilities,
pedestrian access, ingress%egress, drainage, maintenance, emergency
vehicle access, fire lane,.signage, etc.) in and around theydevelopment site
as generally depicted on the Approved Development Plans and major subdivision plat. The.easement agreements shall be.legally executed by the
Developer and duly recorded with the Eagle County Clerk & Recorder's
Office.
4
Town of Vail Community Development Department October 7, 2008
r t
/ 2) That the DeVeloper executes a Memorandum of Understanding for the
Operation,, Maintenance, and Management of the Lionshead Core Loading
and Delive"ry ,Facility, to be located on the development site beneath the
Lionshead Core Site Hotel. The Memorandum shall be reviewed and approved by the Vail Town Council following a recommendation on the
proposal from the Town of Vail Planning and Environmental Commission. 3) That the Developer agrees to design and construct all required streetscape
- improvements within the defned area of .work; as generally depicted on the
Off Site Improvemerits Plan. The Developer acknowledges thaf the final
design of the improvements has not yet been approved by the Town of Vail
Design Review Board and that the proposed plan may be subject-to change. -
The following condition of approval shall be placed upon the operation of the
Private Skier Club in the Lionshead Core Site Hotel:
. ~
1) That the maximum number of Private Skier Club members shall not exceed
100 full members and 16 partial members and the maximum number of
' private parking spaces dedicated to the full members use shalf not exceed 100 spaces. A full member shall be defined as a ski club member entitled to
full parking, spa, and members club services. A partial member shall be
defned as a ski club member entitled to full spa and members club services
with no rights to on-site parking.
(
,
_ 5
Town of Vail Community Development, Department October 7, 2008
- , .
"1r'~ • ~
CORE SITE DEVEI,OPMENT AGREEMENT
THIS CORE I DEV LOPMENT AGREEMENT (this "Agreement")
is made effective as of the _Y of 2004, by and between _
the TOWN OF VAIL, a municipal corporation duly organized and existing under arid by
virtue of the laws of the State of Colorado (the "Town"), VAIL REINVESTMENT
AiTTHORITY, a body corporate duly organized and existing as an urban renewal
authority under the laws of the State of Colora.do (the "Authority"), and THE VpII, .
- CORPOR.ATION, DB/A VAIL ASSOCIATES, INC., _a Colorado aorporation ("Vail
Associates'~.
1. Vail Associates, Inc., intends to redevelop the site that it owns in the
Lionshead area of the Town of Vail to the north of the Eagle Bahn Gondola facilities and
which is commonly referTed to as the Lionshead "Core", and more fully described in
Exhibit A attached hereto (the "Core Site Property-), That redevelopment is referred to
herein as the "Core Site Project." _
2. Vail Associates intends that the Core Site Project be comprised of a
mixed-use real estate project, wluch will include residential condominium and/or other
multi-family units; public accommodations, including hotel and/or lodge uses;
commercial retail uses, including, without limitation, restaurants, coffee shops and other
eating and drinking establishments; public and recreational uses and structures, including,
without limitation, an outdoor skating rink, open plaza and other areas allovving for
recreational or entertainment activities and amenities, and ski clubs or similar '
associatipns or operations relating to sporting, recreational.or outdoor activities; and other
" uses, improvements and facilities complementary, supplementary, ancillary, incidental or
: related to any of the foregoing, including, without limita.tion, pedestrian and vehicular
access ways and facilities, and loading/delivery facilities. '
3. The Town's Planning and Environmental Commission has approved
design and development pisns for the Core Site Project as set forth or referenced on
Exhibit B: as approved on September 27, 2004, and attached hereto (the "Core Site
Design Approvals"). ~
4. The Core_ Site Property is encumbered with certain covenants and other
restrictions on title that are inconsistent with the Core Site Project as p=oposed by Vaii
Associates and as approved by the Town in the Core Site Design Approvals.
- ~
5. Pursuant to the Lionshead Reinvestment Agreement, the Authority has
initiated a condemnation action to acqixire the Core Site Property for the purpose of
removiag the covenants and other restrictions on title that are inconsistent with the Core Site Project as proposed by Vail Associates and as approved by the Town in the Core Site
Design Approvals. Also, pursuant to the Lionshead Reinvestment Agreement,
completion of the condemnation process is contingent upon the Town ' and Vail
Associates entering into this Agreement
~ ~ ~i
o' llf ,
T C K'O 7¦
O O 0 0 1 9
MUR159599.011486462.4 j
6. Initially capitalized terms used but not defined herein shall have the
meanings ascribed thereto under the Lionshead Reinvestrnent Agreement.
- NOW, THEREFORE, in consideration of the above premises and the mutual
covenanfs and agreements set forth herein, the parties agree as follows: ~
l. Construction Urawinss: Within seven days of execution of this
Agreement, Vail Associates will provide evidence to the Town that it has entered into a_
cona~t,~rn ana ~nori~a its arcn~~cts, 42/40 Architecture, Inc., to commence final
construction drawings for the Core Site Project.
2: Conditions of Vail Associates Prior #o Closing. As mutual conditions to
Closing:
a) Vail Associates will apply for and obtain all necessary land use
and design appmvals from the Town and will obtain all necessary building pemuts for
the construction of the Core Site Pro}ect. b) Vail Associates will obtain easement grants and vacations and
, other grants, approvals or dispositions from the holders of affected property interests that
are necessary for proceeding with the construction of the Core Site Project.
~ , -
c) Vail Associates will secure adequate financing as is necessary, in
the sole discredon of Vail Associates, for the construction of the Core Site Project, which
the Town acknowledges may be dependent upon pre-sales and other factors.
d) Upon the satisfaction of the Conditions specified in a) through c)
above, Vail Associates sha11 give written notice to the Authority and the Towa of the
satisfaction of all of the Conditions. Written notice shall include evidence, satisfactory to
the Authority aad the Town in their respective reasonable discretion, of the satisfaction of
all of the Conditions.
3. The Authoritv's Requirements Prior to Closin~.
~
a) Within fifteea (15) days of the execution of this Agreement, the
Authority, with the consent and stipulation of Va.il Associates, will apply for and obtain a
judgment froni the District Court in Civil Action No. 2004CV447 (the "Eminent Domain
Procceding") declaring that the Property has been condemned and the interests of all
parties have been detenriined, subject to the issuance of a Rule and Order upon the
request of the parties. The judgment will specify that if no Rule an@ Order has been
requested oa or before October 1, 2008, that the judgment will be vacated and the
Petition in Condemnation dismissed.
b) Within fourteen (14) days of written notice from Vail Associates
that it has satisfied a11 of the Conditions. of Vail Associates Prior to Closing in Section 2 -
above, the Authority, with the consent and stipulation of Vail Associates, will obtain a
Rule and 0=der from the District Court in the Eminent Doma.iri. Proceeding conveying
unencumbered fee title in the Property to the Authority.
MLTR\59599.011486462.4 2
, - - - - - - '
4. ClosUpon entry of the final Rule and Order under Section 3(b)
above, the Authority the Town, and Vail Associates will proceed to conduct a closiag
(the "Closing') on a mutually agreeable date not more than ten (10) days after completion
of the Eminent Domain Proceeding by the District Court's entry of the final Ru1e, and
Order therein.
a) AuthoritY Oblisations at Closing: The Authority will duly execute,
acknowledge and deliver a speciat warranty deed (the "Deed") conveying the Core Site
' Property to Vail Associates, subject only to the Remaining Exceptions for the Core Site
Property, real property taxes and assessments, and new restrictive covenants for the Core Site Properiy attached as Exhibit D-1 to the Lionshead Reinvestment Agreeaient
(collectively the "Pernutted Exceptions').
' b) Town's Obligations at Closing:
(i) At Closing, or thereafter if and to the extem elected by Vail
Associates, the Town will vacate or abandon any
pre-existing utility easements in its favor that have locations conflicting with the approved development of the.
Core Site Project and the corresponding configurations of
water, sanitary sewer, storm dra.inage and "dry" utilities. In
- furtherance of the development of the Core Site Project, the '
Town will grant, across and upon any pertinent easement or
properfy ownership interests held by the Town, and/or
1 accept new corresponding public or quasi-public easements ~
for the affected utilities and other services as configured for "
the development of the Core Site Project; subject to the
Town's approval of those configurations as they may affect
Town property interests.
(ii) The Town will convey to Vail Associates fee title to those
portions of Tract C, VaiULionshead First Filing, and
Tract C, VaiULionshead Third Filing (collectively ,
' "Tract C'), that are presently owned by the Town and'that ultimately -will be encrosched by, Core Site Project -
improvements, as set forth in the development plans for the ,
Core Site Project appTOVed by Town's Planning and
Environmental Commission and Design Review Board.
Specific legal descriptions for those encroachment azeas .
will be established administratively during the Town's
approval processes governing the final plans for issuance of
building peimits for the Core Site Project, andlor any
ieplatting process for the Core Site Property.
c) Vail Associates' Obli&ations at Closine:
MUR\59399.011486462.4 3
i .
. - -
(i) At Closing Vail Associafes will fiunish the Town with a
promissory note or other form of personal financial
undertaking committing to pay the sum of $3,000,000 (the
"Financial Commitment"), as security and collateral for the
commencement by Vail Associates of the Core Site Project -
as evidenced by the commencement of "Vertical
Construction" as set forth herein. "Vertical Constructiott" -
shall mean above ground construction of the frame or at
least one elevator core for the Core Site Project. '
(ii) The Financial Commitment will be released by the Town if
the commencement of Vertical Construction occurs on or
before July 1, 2008; provided, that if excavation for the
Core Site Project has commenced on or before July 1,
2008, the Financial Commitment will be released if
, Vertical Construction is commenced on or before July 1,
2009. The Town sha11 be entitled to convert the Financial
Commitment to cash for its sole and exclusive use if the
commencement of Vertical Construction does not occur on
or before July 1, 2008; provided, that if excavation for the
Core Site Project has commenced on or before July 1, ~
_ 2008; the Financial Commitmem will be released if
Vertical Consiruction is commenced on or before July 1, .
2009.
5. Public Infrastructure. _ Vail Associates willconstruct or cause to be •
constructed public streetscape improvements within the streetscape area depicted on the
, drawiag referenced on Exhibit C atta.ched hereto. These public streetsca.pe improvements
include improvements on property owned by Vail Associates ("Oa-Site Streetscape
Improvements') and 'unprovements in public right of way or other Town properties
("Off-Site 3treetscape Improvements"). In addition, Vail Associates will construct or
cause to be constructed certain right-of-way improvements to or afFecting Lionshead
Place adjacent to the Core Site Property ("Lionshead Place Impmvements"). The parties
will specifically delineate the On-Site and Off-Site Streetscape Improvements to be
undertaken in the process of the development plan approvals for the Core Site Project
rendered by the Town's Design Review Board, based on scope and quality standards
comparable to those historically employed by the Town for streetscape in Vail Village. .
The required Lionshead Place Improvements will be consistent with those provided for in
the-Core Site Design Approvals. The On-Site and Off-Site Streetscape Improvements
and the Lionhead Place Improvements, as applicable, will otherwise be undertakeri in
accordance with the following: -
a) Certain Off-Site Streetscape Improvements may "encroach into
- third-parfy pmperty interests. To the extent they do, it will be necessary for the Town to
secure the consents of the affected third-party owriers._ To the extent that those consents
cannot be obtained in a timely manner consistent with Vail Associates' construction
schedule, then tlie undertaking of the affected Off-Site Streetscape Improvements will not
MLTR139399.011486462.4 4
condition the development 'or occupancy of the Core Site Project, so long as Vail
Associates posts or causes to be posted security with the Town (by a letter of credit or
other reasonably acceptable financial device) in an amount based on then ,prevailing
' construction values in the market. The Town can then undertake the pertinent Off-Site
Streetscape Improvements by recourse to the security provided, if and when the requisite
third-party consents are obtained, and with the Town to bear any excess costs. At such
time, if ever, as the Town, acting in good faith, determines that it will not be able to
- secure the requisite third-party consents for any applicable Off-Site Streetscape
Improvements, then the security attributable to those Off-Site Streetscage Improvements
shall be remitted to Vail Associates; in addition, to the extent tliose Off-Site, Streetscape ,
- Improvements are-completed by the Town, and the resulting construction costs incurred
by the Town to third parties are less than the amount of the posted security applicable
thereto, then the remainder of that security will (be returned to Vail Associates. The
. requisite security will be posted in an escrow (with Land Title Guarantee Company, or
another escrow agent mutually satisfactory to the parties) and governed by written escmw
. instructions mutually made by the parties on reasonable terms that are consistent with the
. foregoing provisions. No certificates of occupancy, temporary or permanent ("C.O.s"),
will be issued for the Core Site Project until Vail Associates-(i) has completed the
required On-Site Streetscape Improvements, Off-Site Streetscape Imp=ovements, and the
Lionshead Place Improvements or (u) has posted or causes to be posted security for the
remaining incomplete items with the Town (again by letter of credit or other reasonably
acceptable financial device), in an amount equal to 125% of the projected construction
costs of those remaining items. Vail Associates will warrant the On-Site Streetscape
Improvements, Off-Site Streetscape Improvements, and the Lionshead Place
Improvements for a 2-year period.
b) The parties will act reasonably to coordinate the construction of the
-J required On-Site Streetscape Improvements, Off-Site Streetscape Improvements, and the Lionshead .Place Improvements with other public infrastructure canstruction projects '
being undertalcen by the Town, so long as such coordina.tiori does not cause any material
delays in the construction schedule for the On-Site Streetscape Improvemeats, OfF Site
Improvements, and the Lionshead Place Improvements and/or the Core Site Project, any
material increases in related construction costs, or other material interference with the
construction of the Off-Site Improvements or the Core Site Project. In any event, if any
delays are incurred by Vail Associates in its construction schedule as a result of such
coordination, then the completion/security requirements under paragraph (a) above will
be deferred for a commensurate period with respect to the On-Site Streetscape •
Improvements, Off-Site Streetscape Improvements, and the Lionshead Place
Improvements that are delayed, and no C.O.s will be withheld as a result; in addition,
when that security is required to. be posted or the deferred constraction is completed, it
will be in amounts based on the constniction values that would have been applicable had
the delays not occurred (and the Town will bear any incremental costs over and above
those construction values).
c) The Town will be solely responsible for maintaini.ng the Off-Site
Streetscape Improvements. Vail Associates will be solely responsible for maintaining the
On-Site Streetscape Improvements and the Lionshead Place Improvements. Vail
MIJR159599.011486462.4 5
~
Associates will provide separate heat source facilities for the snowmelt facilities
, subsumed within the Town's maintenance obligations under the foregoing provisions, _
and the Town shall be solely responsible to maintain and operate those heat source
facilities and beaz the associated costs (including, without limitation, utilities charges).
6. Metropolitan Districts and Public Finance.
a
a) The Town will permit and provide requisite approvals for action _
taken by Vail Associates to form not more than three metropolitan districts whose
boundaries will be inclusive of the Core Site Property and any other development sites
ownedby Vail Associates or its corporate affiliates, and specifically excludi.ng third party
interests (the "Metropolitan Districts'~. The Metropolitan Districts may undertake,
pursuant to agreement, with Vail Associates, the construction and financing, of the Off-
Site Streetscape Improvements, On-Site Streetscape Improvements, and-the Lionshead
Place Improvements as defined in Section above. The Metropolitan Districts' service
plans will specifically limit the Metropolitan Districts' powers to the consiruction and
financing of the Off-Site Streetscape Improvements, On-Site Streetscape Improvements,
aad the Lionshead Place Improvemettts and maintenance of the On-Site Streetscape Improvements and the Lionshead Place Improvements.
b) If the Metropolitan Districts are formed and if the Metropolitan
' I}istricts undertake the obligations of Vail Associates with respect to the Off-Site
Streetscape Improvements, On-Site Streetscape Improvements, and the Lionshead Place
, Improvements, or portiorzs thereof, the Authority will enter into an Intergovernmental
Agreement ("IGA") with the Metropolitan Districts for the construction of the Off-Site
- Streetscape Improvements, On-Site. Streetscape Improvements, and the Lionshead Place
Improvements, or applicable portions thereof, and maintenance of the On-Site
Stivetscape Improvements, and the Lionshead Place Improvements, or applicable
portions thereof. The IGA sha11 provide that tiie Authority shall pay to the Metropolitan
Districts amounts equal to the property taxes generated by any aull levy imposed by the ~
1Vletropolitan Districts and collected by the Authority as tax increment funds. The IGA
shall tenninate upon the expiraxion of the power of the Authority to utilize tax increment
funds. -
7. Road ImD,act Fee. Vail Associates has submitted to the Town and the
Town has accepted a traffiic study to evaluate the project trip generations produced by the
Core Site Project. As a condition to the issuance of any certificates of occupancy for the
Core Site Project, Vail Associates will be required to pay and/or provide in-kind
consideration for a traffic impact fee to the Town in an amount equal to $5,000 multiplied
by the number of trip generations ariributa.ble to the Core Sife Project during the peak
hour period, as established by the accepted traffc study which fee may be satisfied by
payments and/or credits in accordance with, the Town's current prevailing standards and
policies, consistently applied, that are generally employed for development projects in the
Town. Any portion of the traffic impact fee paid in cash will be applied by the Town, in
reasonable consultation with Vail As"sociates, to traflic and road system improvements at
the two intersections of West I,ionshead Circte with Fmnta.ge Road or to any other
transportation project that may be approved by Vail Associates in writing.
MUR\59599.01 W86462.4 6
8. Loadin elivecx Facility. Vail Associates will construct within the Core
Site Project a loading/delivery facility with eight (8) loading/delivery bays, which will be
in excess of the five bays required by the Town Code for the Core Site Project as a
private facility. The bays will be made available for public use by grant of appropriate
public easement to the Town, complemented by appropriate use regulations assuring
adequate loading/delivery capacities for operations and uses within the Core and in
relation to Vail Mountain (including ski operations). The public easement will include
'provisions for sharing, between Vail Associates and the Town, of operaiing,
_ maintenance, and repair costs attributable to the loading/delivery facility, which sharing
' shall be based equita.bly on relative use.
9. Lionshead Place Slcier Drop-Off: North Day Lot The existing Lionshead
Place skier drop-off will be removed by the Core Site Project As a condition to the
issuance of any C.O.s for the Core Site Project, Vail Associates must either be under
construction, pursuant to a building permit or permits issued by the Town, for a pmject at
the North Day Lot (comprising part of Lot 1, Block 1, VaiULionshead Tbird Filiag) that
incorporates skier drop-off, urider its approved plans, or else furnish comparable skier
drop-off at an acceptable altemative location. In conjunction with the development of the
North Day Lot project, Vail Associates will grant the Town an appropriate public
easement for public use of the transit center facilities ultimately therein. The
, development of the North Day Lot will not act as any condition to development of the
Core Site Project.
~ 10. Courtyard Access. Vail Associates will convey appropriate public -
easements to the Town for public"use of the internal couriyard access ways within the
Core Site Project that will be owned by Vail Associates contemporaneously with the
initial issuance of any C.O.s for the Core Site Project.
11. Public Art. Vail Associates will provide $1,000,000.00 in public art in
' conjunction with the development of the Core Site Project Vail Associates will
determine the type and location of the art to be provided, subject to obtaining and giving
reasonable consideration to input &om the Vail Arts Board (tb.e "Art Board"). Such input
will be provided at a regularly scheduted public meeting of the . Art Board. Vail . '
Associates will fuinish an initial proposed conceptual plan for the pubtic art to the Art
Board prior to the issuance of any building permits for the Core Site Project (for this and
other putposes, building permits will not include grading pernuts, or similar approvals
authorizing grading or other site work). The timing for the installation of the public art
will be reasonably incorporated by Vail Associates into the Core Site Project construction
schedule in accordance with generaIly prevailing coristruction practices.
12. Emplovee Housing. -
a) In connection with the undertaking of the Core Site Project, Vail
Associates will be required to replace the resulting loss of employee housing (i. e., the 100
"beds" lost) at the existing Sunbud Lodge, which will be razed and redeveloped as part of
the Core Site Project, and to add incremental employee housing (again deteanined
pursuant to a requisite number of "beds") corresponding with the employee housing
MUR159599.011486462.4 7
burdens generated by the Core Site Project development as and when actually developed.
The requirement for incremental housing will be determined during the Town of Vail
development plan review process for the Core Site Project in accordance with the current
prevailing standards and policies, consistently applied, that are generally employed for
development projects in the Town. The replacement housing.for the Sunbird Lodge and
such incremental housing are sometimes referred to hereinafter collectively as the "Core
Employee Housing Requirements." The Core Employee Housing Requirements will be .
satisfied from housing within the Lionshead azea of the Town of Vail, or any other
location that may be approved by Town's Planning and Environmental Coaunission in
the development plan process ("Acceptable Locations").
. b) The provision of required employee housing to satisfy the Core
Employee Housing Requirements will act as a condition to the issuance of any C:O.s for
the Core Site Pmject Vail Associates may provide required employee housing on an
interim basis, not to exceed five (5) years, except that ultimately Vail Associates will be
required to furnish permanent facilities for the Core Employee Housing Requirements.
1_3. Vested Rights. Vail Associates and the Town agree that the Core Site
Design Approvals and this Agreement collectively constitute an approved "site-specific
` development plan" for the Core Site Property and the Core Site Project under the Vested .
Rights Laws (as defined below). Pursuant thereto, the Town agrees that Vail Associates,
' and its successors in interest in the. ownership of the Core Site Properiy, or any portion
thereof, will be entitled and have the right to undeitake and complete development of the ,
Core Site Property and the Core Site Project in accordance with the Core Site Design
Approvals, as the same may be further amended or supplemented in connection with the
development process by additional development and construction plans, platfiing or
otherwise. This right to so develop sha11 constitute a vested property right under C.R.S.
§ 24-68401, et seq. (the "Vested Rights Act"), and/or Town Code § 12-19-1 et seq.
(collectively the "Vested Rights Laws'% and this Agreement 'sha11 constitute a
development agreement within the meaning of the Vested Rights Act This vested right
is being established in consideration of the substantial time and investment which already
has been and. will be incuned by Vail Associa.tes and its affiliates in planning for and
undertaking the Core Site Project, and to afford Vai! Associates and its affiliates and
successors certainty of the availability of development rights during the potential phasing
of the Core Site Project and the economic cycles and variability in market conditions that
Vail Associates and its affiliates and successors may encounter during the build-out of
the Core Site Project. The following language is hereby deemed incorporated into each
of the Core Site Design Approvals (and amendments and supplements thereto) as well as
this Agreement: "Approval of this plan may create a vesrted property right pursuant to
Colorado Revised Statutes title 24, article 68, as amended."• This vested pioperty right
shall liave a term commencing a§ of the effective date of this Agreement and continuing
for a period eriding on July, l, 2008.
14. Liability of Successors. The provisions hereof touch and concern and run
with the ownership of the Core Site Pmperty. However, ari}+ successor owner to Vail
Associates with respect to any portion of the Core Site Property or the Core Site Project
will not have any personal liability for any of Vail Associates' obligations hereunder,
MUR159599.011486462.4 8
except to, the extent such successor succeeds to Vail Associates' position as the
owner/developer of any building'improvements in the Core Site Project before they are
initially completed (as evidenced by the issuance of any temporary or pennanent
certificate of occupancy therefor). This Agreement shall cease to act as any limitation or
encumbrance upon any building improvements within the Core Site Project when such
building improvements have been thus initially completed. The 'I`own agree.s to
cooperate reasonably and diligently in fiunishing recordable releases and terminations of
this Agreement, or for discrete portions of the requirements hereuader, as and when the
relevant reqnirements have been satisfied. Subject to the foregoing provisions,. (i) this
_ Agreement shall be binding upon and inure to the benefit of Vail Associates and its
successors and assigns, anci (ii) references herein to "Vai1. Associates" shall be construed
to include its successors and assigns from time to time. Vail Associates may also assign
its maintenance and other obligations under Section 5 above to any successor owner in
the Core Site Project, to one or more of the Metropolitan Districts, and/or to any owners'
association ;formed for the Core Site Project or ariy portion thereof, and Vail Associates
. will have no further liability for any of those obligations that are so assigned.
15. Notices: Business Davs. Any notice required or pernutted uader the terms
; of this Agreement shall be in writing, may be given by the parties hereto or such parties'
respective legal counsel, and sha11 be deemed given and received (i) when tiand delivered
to the intended recipient, by whatever means; (u) three (3) business days after the same is
deposited in the United States mails, with adequate postage prepaid, and sent by
registered or certified mail, with return receipt requested; (iii) one (1) business day after
the same is deposited with an ovemight courier service of national or international
reputation having a delivery area encompassing the address of the intended recipient,
with the delivery charges prepaid; or (iv) when received via facsimile on the intended
recipient's facsimile facilities accessed by the applicable telephone number set forth
below (provided such facsimile delivery and receipt is confirmed on the facsimile facilities of the noticing party). Any notice under clause (i),.(ii) or (iii) above shall be
• delivered. or mailed, as the case may be, to the appropriate address set forth below:
If to Vail Associates:
c% Vail Resorts Development Company
Post Off'ice Box 959
137 Benchmark Road
Avon, Colorado 81620
Attention: Jack Huna, Vice President of Design and Constnuction .
Fax No.: (974) 845-2555 Phone: (970) 845-2359
MUR\59599.011486462.4 • 9
with a copy to:
c/o Vail Resorts Development Company
Legal Department
, Post Office Box 959 `
137 Benchmark Road Avon, Colorado 81620 `
Attention: Kursten Canada, Esq. ~
Fax No.: (970) 845-2555
, If to Town:
Town of Vail
75 S. Fmntage Road Vail, Colorado 81657 _
Attendon: Town Manager ' .
. Fax No.: (970) 479-2157
with a copy to: . • Town of Vail
75 S. Frontage Road
Vail, Colorado 81657 '
Attention: Town Attomey . '
Fax No.: (970) 479-2157 ,
Either party ma.y change its addresses and/or fax numbers for notices pursuant to
a written notice which is given in accordance with the terms hereof., As used herein, the
term "business day" shall mean any day other than a Saturday, a Sunday, or a legal
lioliday for which U.S. mail service is not provided. Whenever aey date or the expiration
of any period specified under this Agreement falls on a day other than a business day,
then such da.te or period shall be deemed extended to the next succeeding. business day
thereafter.
16. Severa.bilitv. In the event any provision of this Agreement is held to be
illegal, invalid or unenforceable under any present or futtue laws, the legality, validity 'and enfarceability of the remaining provisions in this Agreement shall not be affected
thereby, and in lieu of the affected provision there shall be deemed. added to this ,
Agreement a substitute provision that is legal, valid. and enforceable and that is as similar J
as possible in content to the affected provision. It is generally intended by the parties that
ttus Agreement and its separate provisions be enforceable to the fullest extent permitted
by law.
17. Exhibits. All Exhibits to this Agreement which are referenced by the
provisions hereof as being attached fiereto are deemed incorporated herein by this
reference and made a part hereof.
MUR\59599.01\486462.4 . I 10
, _
18. Entire Agreement. This Agreement and the other contracts or agreements
specifically referred to herein represent the entire agreement .between the parties hereto
with respect to the subject matter hereof, and all prior or extrinsic agreemerrts,
, understandings or negotiations shall be deemed merged herein.
19. Estoppel Certificate. At any time and from time to time (but upon not less
than ten (10) days' prior notice by Vail Associates), the Town shall execute,
acknowledge and deliver to Vail Associates and its designees an estoppel certificate in
writing certifying that .tius Agreement is unmodified and in full force and effect (or if •
~ thele have been modifications, that this Agreemeut is in full force and effect as so
, modified, and stating the modifications); that Vail Associates is not in default of any
~ obligations, conditians or requiremeats hereunder, except as otherwise specified in the
response; and such other matters and information related to this Agreement as may be
- reasonably requested. Failure of the Town to furnish its response within the requisite 10-
day period shall be conclusive upon the Town that the matters requested for disclosure
, are in the status most favorable to Vail Associates, as determined, by Vail Associates.
' 20. Rules of Construction. The headings which appear in this Agreement are
for purposes of convenience aud reference and are not in any sense to be construed as
modifying the pazagraphs in which they appear. Each parry hereto acknowledges that it
' has had full arid fair opportunity to review, make comment upon, and negotiate ttie terms
and provisions of this Agreement, and if there arise any ambiguities in, the provisions ~
hereof or any other circumstances which necessitaie judicial interpretation of such
, provisions, the parties mutually agree that the provisions shall not be conshved against
th.e drafting party, and waive any rule of law which would otherwise require
interpretation or construction against the interests of the drafting pariy. References
herein to the singulaz sha11 include the plural, and to the plural,shall include the singulaz,
and any reference to any one gender shall be deemed to include and be applicable to all
genders. The titles of the paragraphs in this Agreement are for convenience of reference
only and are not intended in any way to define, limit or prescribe the scope or intent of
this Agreement. :
21: Town Council Approval. This Agreement shall not become effective urnil
the Town Council's adoption and approval of this Ageement by ordinance. As part of
that ordinance, the Town Council will designate and authorize the Town Manager to ,
execute and deliver this Agreement on behalf of the Town. The effective date of tlus Agreement shall be the date upon which this Agreement has been executed and delivered
by Vail Associates and so executed as set forth above by the Town Manager.
22. Waivers and Amendments. No. provision of this Agreement may be
waived to any extent unless and except to the extent the wa.iver is specifically set forth in -
a written instrument executed by the party to be bound thereby. No modification or
amendment to this Agreernent shall have any force or effect- unless embodied in an
amendatory or other, agreement executed by Vail Associates and the Town, with the
Town's execution to be authorized by Town Council ordinance o= resolution, as
applicable. However, if, on behalf of the Town, the -Town Manager, after consultation
with the Director of Community Development, determines that'any proposed amendment
MUR159599.011486462.4 11
.
J or modification constitutes a minor change, then the Town Manager shall have the
unilateral power and authority to.execute and deliver such amendment or modification on
behalf of the Town and to bind the Town thereby. In any event the Town Manager will
have :the unilateral power and authority to furnish any estoppel certificates, approvals,
confirmations of whole or partial termination, or other documents or communications
, contemplated by the provisions of dus Agreement.
23. Goveming Law. This Agreement shall be govemed by and construed in
accordance with the laws of the State of Colorado.
24. Additional Assurances. The parties agree to reasona.bly coopera.te to
execute any additional docwnents and to take any additional action. as may be reasonably
, necessary to carry out the purposes of this AgreemenL
. ' 25. No Third Party Beneficiarv. Except for the corporate affiliates of Vail
~ Associates, who are expressly intended to be third-pazty beneficiaries of Vail Associates'
. rights hereunder, no third party is intended to or shall be a beneficiary of this Agreement,
' nor sliall any such third party have,any rights to enforce this Agreement in any respect
Vail Associate§' "corpbrate affiliates" will include any entity, which by direct or indirect
majority ownership interests is controlled by, controls, or is under common control with
• Vail Associates. Other corporate affiliates of Vail Associates may have ownership
- interests in the Property and/or the Core Site Property, and references herein to "Vail
Associates" shall be deemed to include any such corporate affiliate with an ownership ~
, interest.
, •
26. Counterparts. This Agreement may be exacuted in counterparts, each of
which shaU constitute an original, and which together shall constitute one and the same
agteement.
27. Recording. This Agreement shall be recorded in the rea1 property records
for Eagle County, Colorado. _
. 28. No Joint Venture or Partnership. No form of joint venture or partneiship
exists between the Town'and Vail Associates, and nothing contained in this Agreement
shall be construed as making the Town and Vail Associates joint venturers or partners. ~
29. Aftorneys' Fees. In the event any legal proceeding arises out of the
subject matter of this Agreement and is prosecuted to final judgment, the prevailing party shall be eutitled to.recover from the other all of the prevailing pazty's costs and expenses
incurred in connection therewith, including reasonable attorneys' fees (and the presiding
court will be bound to make this award).
IN WITNESS WHEREOF, the Town and the Authority and Vail Associates have i
made this Core Site Development Agreement as of the day, month and year first above written.
[Signatare blocks on followiag page]
MM\59599.01\486462.4 12 '
TOWN: .
TOWN OF VAIL, a municipal corporation duly _ R organized and existing by virtue of the laws of the
State of Colorado
• sp ~ ~
:
By: l
~a Name: 1
_ Title: Town Manager
AT"TES ei onaldson, own Clerk
STATE OF COLORADO
COUNTY OF ss:
)
The foregoTiDal ' trument as acknowledged before. me this ~y of -
. 200 y ~'~2w, (P.~?-- as Town Manager
of the Town of Vail, a mucorporation duly organized and existing by virtue of the laws of
the State of Colorado.
. Witness my hand and official sea1.
My commission expires• ~ ~ .
0~' o blic .
.
sa~s ,
~ [Signature blocks continue on foilowing page]
~
,
• ,
MUR159599.011486462.4 13
i
VAIL ASSOCIATES: %
THE VAIL CORPORATION DB/A VAIL
ASSOCIATES, INC., a Colorado corporation
,
By:
' Name: D. -
~ Title: t C .
~ STATE OF COLORADO )
) ss:
COUNTY OF )
The foregoing instiument was acknowledged before me this~ day of
~ NOVeivig1" , 200_9_, by Nla.r'{-V%x P. (Ze3nr'v-+_ as
- % 54 or U r ' r , t p r c x , i dtct- of The Vaii Corporarion d/b/a Vail Associates, Inc., a
Colorado corporation. ` Witness my hand and official seal. OL q My commission expires: 44 -I I- O!T
GP;R......; ~
0 T ~ " _ 6~
N q9~~o Q" . ~ ,
Notary Public
~ s.aG - r eL I G..•~ si [ gn _$ture btocks continue on following PageI
~ COLOF?P
,
MUR159599.011486462.4 14
' .
- - " ~
1
VAIL REIIWESTMENT AUTHORITY
~
sy:
QQ; •v~T~°r;~ ~
Name. . -
• Title:
• : . .
~
ee~sas~~~~e•• " -
• /Sn. „~y~ .
~vL.vnr•-
~ STATE OF. COLORADO )
) ss:
COUNTY OF EAGLE
The foregoing in_ _ent was acknowledged befo=e me this day of , 2004, by . o.~ as
of Vail Reinvestment Authority, a body corporate duly organized and existiag as an urban ~
renewal authority, under the laws of the State of Cotorado. ,
Witness my hand and official sea1.
My commission expires. 5
47
,
N Publ'
~ LOPELS _
NNALD9M1
. ~
MuxU9599.01u8640.4 15
. , .
,
. EXHIBIT A -
, CORE SITE PROPERTY _
_ Lot 4, Btock 1, and Tract D, VaiULionshead First Filing, according to the plat recorded Ma.y 10,
` 1970, in Book 217 at Page 675; ~
. Tract G, VaiULionshead First Filing, according to the plat recorded May 10, 1970, in Book 217 at Page 675, but excluding therefrom those portions conveyed to the Towa: of Vail in deeds
recorded in Book 560 at Page 180 and in Book 389 at Page 502; ,
. Tract C, VaiULionshead Third Filing, according to the pIat recorded. October 15, 1971, in ` -
Book 221 at Page 992, but excluding therefrom that portion conveyed to the Town of Vail in ~deed recorded in Book 560 at Page 180, and excepting portions tliereof included within Concert Hall Plaza Condominiums accoi+ding to the Condominium Map recorded in Book 286 at
Page 698; and
I,ot 2, Block 1, Traat G and Tract H, VaiULionshead Third Filing, according to the plat recorded
October 15,1971 in Book 221 at Page 992; County of Eagle,
3tate of Colorado.
1
~
MURl59599.011486462.4 ~
r
EXHIBIT B
CORE SITE DESIGN APPROVALS
Design Development Plans. entitled "Lionshead Core Area Redevelopment"
, prepazed by 42/40 Architecture, Project No. 20826.02, submitted to the Town of '
Vail as of September 10, 2004, and approved by the Town's Planning and Environmental Commission as of September 27,,2004
r
-
• .
MUR159599.01\486462.4 `
J
EXHIBIT C
. STREETSCAPE AREA -
~
Drawing No. SD1.10, "Site Improyements Plan," within the Core Site Design Approvals and ,
describing part of the Core Site Project, as attached hereto.
!
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,
MUR159599.011486462.4
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. " . I
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- Streetscape area
~
ia constituted by ' o' j"" ~
the sHaded areas
, on this drawiag,
excludiag buildiag ~ ~ 1
improvements. '
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~ TOWN OF YPROPOSED 2009 BiTDGET ~
OCTOBER 79 2008
- First Draft ~ -
~ ~
R ,
~
Town of vail Proposed 2009 Budget Table of Contents
2009 Budget Highlights 1 .
This is a verbal summary of the key assumptions, changes, and results of the 2009 proposed
Budget .
Major Revenue Analysis (updated from June 17 discussion) 7
_ Summary_of Changes in Personnel g
Ten-Year Summary of Budgeted Positions by Department 9
Compensation Analysis (from Human Resources) 11
Effiployee Benefits Summary 15
This report shows the list of employee benefits by percentage and costs.
~ General Fund Revenue and Expenditures 16
This schedule shows the major revenue and expenditures by category in the General Fund
for 2008 compared with 2008. Contributions and Special Events 18
Proposed expenditures for the 2009 budget.
Capital Projects Fund Revenue and Expenditures 27
This schedule shows revenue by type and expenditures by project in the Capital Projects
Fund for 2007, 2008 and proposed 2009.
Real E"state Transfer Taz Fund Revenue and Expenditures 30
This schedule shows revenue by type and expenditures by project in the RETT
Fund for 2006, 2007 and proposed 2008.
Marketing Fund Revenue and Expenditures 32
Debt Services Fund and Expenditures 32
Heavy Equipment Fund Revenue and Expenditures 33
Fiealth Insurance Fund Revenue and_Ezpenditures 33
Dispatch Services Fund Revenue and Expenditures ' 34
Conference Center Fund Revenue and Expenditures 35
,
' TOWN OF VAIL
2009 BUDGET PROPOSAL GENERAL AND RELA'I'ED FUNDS
The. Town of Vail 2009 budget proposal presented in this document reflects the town's ,
vision to be the premier mountain resort community and conforms to the azeas of
strategic focus as identified by the Town Council:
e Housing
• Pazking and Transportation
• Environmental Stewazdship
During the budget process, there was also an emphasis placed on organizational health as
it relates to housing for critical municipal employees, service levels and competitive .
, sal.aries. Consideration of state and national economic trends caused by fuel prices, real .
estate markets, declining consumer confidence and an overall "slow-down" factored into
revenue and expenditure projections.
GENERAL FUND
The General Fund supports the town's basic municipal operations. The atta.ched General
Fund proposed budget is breakeven for the yeaz. The fund balance is projected to be
$21.7 million at the end of 2009, representing 67% of revenue. 35% was the Council
directive in prior years as the minimum fund balance during.redevelopment.
REVENUE - $32,146,236
The General Fund's primary source of revenue is sales tax ($12.6 million), followed by
parking ($5.7 million), property and ownership tax ($4.3 million), and lift tax ($3.2. ~
' million). .
Sales Tax - $12,610,000 In this budget proposal, 65% of the town's 4% general sales tax is allocated to the
General Fund. 'The remaining 35% is allocated to the Capital Projects Fund. This split is the percentage approved in the 2008 5-yeaz General Fund plan; However, by Charter,
approval of this budget will require an affirmative vote by five out of seven Council members (a super majority) because less than SO% of the sales tax revenue will be -
dedicated to capital acquisition and improvements. -
Sales tax revenue is impacted by many vanables.including: snow conditions, the number
of days Vail Mountain is open; local and intemational travel conditions; construction
activity in Vail; and the economy in general. In light of curlent economic conditions,
2009 sales tax revenue is projected.to be flat with t6e 200$ budget. This is a change
from the 2.7% increase presented in June. As of August 30, 2008 total sales tax
collections are currently over :budget by 4% and 6% higher than 2007 collections.
Sa1es tax collections are projected by using two categories: `.`base.collections" and. .
"redevelopment.'° Z'he "base," or normal sales tax revenue was reduced by 3% for -
1
}
2009 compared to 2008 budget. Projected collections from redevelopment bring up the
total dollazs to the same amount as prior yeaz. Please refer to page 7 for the Major
Revenue Analysis worksheet, which has been updated since the June 17 presentation.
Transportation / Parking - $5,680,744
- Pazking revenue from both daily fees and pass sales is budgeted at an 11% increase from
2008 projections: Volume of sales is assumed flat with `07/'08 winter, with the increase
due to recently-approved pricing.
Property and Ownership Taz - $4,293,500
Property tax is estimated based on information frorn the Eagle County Assessor's Office.
The 2009 tax.collections are budgeted flat with 2008 because it is not a re-assessment
yeaz (every two years). Lift Tax $3,190,000
This is a 4% tax on ski azea admissions. Historically, this revenue has increased. an
average of 40/o per year for the last 5 years. Again, due to economic conditions and Vail
Resort's conservative revenue projections this has been proposed at an increase of 2%
. from the 2008 budget, and flat with the 2008 forecast. Due to strong spring sales, 2008
collections aze currently 6.8% higher ttian 2007 and 3:5% higher than budgeted. It is
difficult to prectict how the new EPIC pass sales will affect tax collections.
Licenses and Permit Fees - $1,755,200
The largest component of licenses and permits is construction permit fees, which'
includes_building, mechanical, plumbing, and electrical pernuts. The 2009 budget for
construction permits totals $958,000 (a 43% decrease from projected 2008). Only one '
major redevelopment project is included (Fogata/Strata).
Plan check fees represent an additional$500,000 of the license and permit fee category
- in 2009, with design review, Planning & Environmental Commission (PEC), contractor's
licenses, liquor licenses and vazious other categories making up the remainder. Plan
check fees are proposed at a 36% decrease ($285K) from the 2008 budget. Again, there
is only one major redevelopment project included.
EXPENDITURES - $32,146,236
During the budget process, the town manager directed the following goals:
• Limit of 3%, for increases to operations other than compensation and fuel
° 6% performance-based merit pool for salaries & wages
• Maintain benefits cost at 40% or less of full-time employee total wages
All three goals were met or ezceeded. Recognizing that some costs are out of our
control, the department heads came in flat (goal was 3%) compazed to amended 2008
budget for operating expenditures without compensation or fuel. The departments were
able to cover increased service levels, such as operating costs from expanded snowmelt
areas and new loading and delivery facilities without an increase to general opera.tions.
Charges to the departments for fleet inaintenance increased 15% due to fuel costs. -
Wages are proposed at a 6% increase (see page 10 for a compensation analysis), and the
2
'
:
cost of benefits for full-time employees came in under the goal and overall decreased by ,
1.2 percentage. po'ints for a total of35:6% of wages (page 14).. A"mini-med". health
insurance program was budgeted at a cost of $20,000 to.provide a health insurance option.
for our seasonal employees. Two new items are proposed for the 2009 budget: $235K
for planning projects such as a comprehensive master plan, housing strategic plan, zoning
regulation updates and the development of green building codes; $SOOK for the -
Employee Home Ownership Program (EHOP) pending Council's approval. All of the
above result in total egpenditures for the General Fund at an increase of 5.8% from
the 2008 amended budget.
Headcount is broken into two categories: changes due to expanded (or discontinued)
services and personnel additions approved during the year / accounting conections.
FIeadcount due fo changes in service levels decreased by .73 full-time equivalents
(FTEs). Some of the.decrease is due to vacant positions that will not be filled. Also
related to service levels were the additions of a seasonal recraiting coordinator, the
' conversion of 2 bus drivers from seasonal to full-time and a swnmer intern for the
Community Information office. Headcount due to adjustinents or personnel additions
approved during 2008 totaled:4.93 FTEs to the headcount chart, but do not represent
additional staff. Please refer to the "Summary of Changes in Personnel" on page 7.
Council contribution requests are included in this proposal so that Council can review "
them as a part of the entire budget and evaluate financial impact to tlie town. Of the
$1.85M in 2009 funding requests, $1.72M is recommended by staff. Currently, funding
. for Council contributions is proposed at this level. As final decisions are made regarding
the contributions,,fhe proposed budget will need to be adjusted accordingly. Please refer
to pages 18-26 for detailed information regazding Council contributions. -
~
Economic Outlook
Staff has identified several strategies if the town's revenues do not meet budget in 2009.
Revenue, partieulazly sales tax and real estate transfer tax, is monitored monthly and a
projected-shortfali will be recognized quickly. Depending upon the timing and
magnitude of the piojected shorffall, one of the following strategies or a combination of
- several strategies could be implemented: reduce the General Fund balance (currently at
67% of annual revenues), but not. below the targeted 35% of revenue; defer capital .
expenditures; review the need.for fixed=term positions and contractors supporting
redevelopment activity; reduce council contributions and7or do not consider any off-cycle ,
contributions; reduce -service levels including bus schedules, landscaping, street cleaning,
trash removal, etc.; and re-evaluate merit increases. .
CAPITAL PROJECTS FUND
REVENUE - $99445,300 ,
Sales tax is a primary revenue source for capital projects. For 2009, $6,790,000 or 35%
of the town's projected sales tax revenue is allocated to the Capital Projects Fund. The
35% "split" had been included in the 5-yeaz plan as a,part of the 2008 budget for both
2008 and 2009 revenue. However, last month's uutial review of the long-term plan for
3
~
A
this fund proposed a 40% split. Staff is recommending that we go back to the 35% split,
which effectively decreases revenue in this fund of approximately $1 M. This is offset by
the projected Use Tax collections of $1M. This projection includes normal construction
activity such as small remodels; etc: No major redevelopment projects aze included.
Federal grant revenue of $1.4M is included, however that money is restricted to use
toward a transit center and is offset by the 'same ainount of expenditure, currently shown
as a transfer to the Vail Reinvestment Authority.
EXPENDITURES $10,871,355
In addition to ongoing capital.maintenance of $3.4M, noteworthy projects for 2009
include: -
• Neighborhood road reconstruction of $2.2M. Planning and design for the
reconstruction of neighborhood bridges will also begin in 2009 ($75K).
• An increase in the Buy Down Program funds fo $SOOK (up from $100K. annual)
• Installation of permanent variable message signs at the Main Vail roundabout and
on the frontage road neaz Four Seasons, while the opportunity exists during
construction near those sites: Cost estimated at $160K. Another $20K is
requested for mobile variable message signs to be used at various locations for
pass closures, parking information, etc.
The Capital Projects fund is projected to ha.ve a fund balance of $754K at the end of
2009.
REAL ESTATE TRANSFER TAX (RET"1) FUND
REVENUE - $6,920,825
The primary revenue source for this fund is the 1% real estate trarisfer tax, accounting for
$6,24131000 in projected revenue for 2009. Base transactions (not related to major
redevelopment projects) are projected at a 25% decrease from 2008. $3.3M of
reyenue is projected for sales relating to major redevelopment'projects such as Four
Seasons, Manor Vail, Willows, and continued sales of Front Door. Total RETT
collections are proposed at a 13.7% decrease from 2008 amended budget. This is a
change from the 4.4% decrease presented in June. Please refer to page 7 for the updated
Major Revenue Analysis.
Revenue from the golf course lease ($120K) will be set aside into a restricted account for
future use toward improvements related to the golf course or clubhouse, called the
"Recreation Enhancement Account." T'he town will finance the Vail Recreation
District's (VRD) portion of a new urigation system ($1.6M) over a 5-year period, and '
2009 includes the first repayment installment of $352K from the VRD.
The RETT fund is projected to have a fund balance of $1.6 million by the end of 2009. '
4
EXPENDITURES - $12,260,913
Use of the RETT Fund is restricted by ordinance to parks, recreation, open space, and environmental sustainability. In addition to ongoing capital maintenance items and
pazk/path development of $2.3M, noteworthy projects for 2009 include:
~ • Improvements to VRD-managed assets totaling $4.4M. This does not include the
$1.6M in financing provided to the VRD for the irrigation.system replacement.
Significant projects other than the irrigation system include improvements to the
, golf clubhouse, starter shack, roof replacement for pobson, tennis court repairs,
and ADA access for both the clubhouse and youth services facility.
o Continuation of Forest Health projects ($265K)
• Environmental Sustainability programs ($255K)
• Vail Valley Drive bike path reconstruction & improvement ($1.31V)• Widen shoulders along frontage roads to create bike / pedestrianpaths ($11Vn
• Reconstruct public rest=ooms at Ford Park and at W. Meadow Dr. / Vail Road
($670K) _
~
. ,
VAIL MARKETING FUND . '
Business license fees provide the revenue for this fund, which is restricted to marketing
Vail. Revenue is expected to be flat with the 2008 budget as new businesses offset
closures from redevelopment.- Accordingly, expenditures for mazketing through the
Commission on Special Events (CSE) are flat at $280,004.
DEBT SERVICE FUND
This fund is used to manage principal arid interest on the town's outstanding debt.. Funds
aze transferred from the Capital Projects Fund to meet annual debt service requirements
and to cover the next upcoming principal and interest payments on the 1998A and 2002B
bonds. All debt (principal balance of $8.4M at 12/31/08) is scheduled to be repaid by the
end of 2012.
HEAVY EQUIPMENT FUND
This is an intemal services fund that manages the maintenance and repair of town
. vehicles and equipment and the purchase of replacement vehicles other than buses and
fire trucks. Costs aze charged back to departments based on their use of the vehicles and
equipment. The 13% increase in chazges back to the departments is attributable to
increased fuel / motor oil costs.
5
,
HEALTH INSURANCE FUND .
This internal services fund manages the costs of providing health and short-term
disability insurance to employees. Net costs aaze charged to departments as employee
benefits. Since the town is self-insured on these items, a sufficient fund balance is
maintained to absorb extraordinary claims experience. Clairris over $75,000 per person
are covered by an inderrinity "stop loss'." insurance product.
DISPATCH SERVICES FUNID
This is an enterprise fund, e.g., more than half of its revenue is from sources outside of
the town, managing emergency communications for all of Eagle County. The county and
911 Board currently fund six dispatcher positions and a systems engineer. A capital
request for 2009 is included in the proposed budget: The "Coplink" system would allow
the town to participate in an "information sharing consortium" with. all other agencies
within the state. This would provide coordinated data of all criminal justice information
, state-wide. Total cost is estimated at $85,000 (pre-negotiations). This cost may be offset
with funding from both a federal grant and the E911 Board Authority. The remaining
$50,000 of capital expenditure is the annual amount appropriated for computer upgra.des,
etc. '
CONFERENCE CENTER FUND
This fund was established in 2003 to account for a 1.5% public accommodations tax and
a:5% sales tax imposed by election for the purpose of building and operating a
conference center in the town. These taxes were rescinded by election in November of
2005. A TABOR election is required to release Conference Center funds for.any
purpose. The fund balance is projected.to be $9.7M by the end of 2009.
6
. ~
- MaJor Revenue Analysis
2009.Budget.
2004 2005 2006 2007 2008 2008 2008 ^ 2009
' AcWal Actual Actual Aetual Budget Amended Forecast Proposed Comments
96 vs. 2007 % vs. 2007 % va. 'OB faecast
Generel Sales Taz 15,581,575 18,781,157 17,988,796 16,973,138 19,400,000 19,400,000 18,400,000 19;400,000 2009 base tranaections reduced by 396; addidms tor redevebpmeM bdng back to 0% ,
5.7% 7.8% 7.196 5.2% 2.6% 2.8% 2.696 0.0%
RETT Tax 4,850,752 8,206,054 6,239,744 6,538,178 8,230,000 7;230,000 7,230,000 8,241,000 2009 indudes Manor Vail, Front Door, Fou? Seasons and VYllows (48% oi lotal)
48.3% 28.096 0.5% 4.796 25.996 10.696 10.696 -13.7% °Base" trensactlons vrere reduced by 2596 hom 2008
Parking Revenue 3,355,855 3,725,995 4,099,674 4,618,882 3,736,380 5,111,880 5,111,880 5,680,744 Flat with 2007 volume; Forecast based on YTD coUections and new parking rates
12.116 11.096 10.0% 12.796 -19.196 10.7% 10.7% 11.1%
PropeKy Tax Revenue 2,466,313 2,468,978 2,750,693 2,819,823 3,660,000 4,110,000 4,110,000 4,110,000 Based on County assessors projedrons; wdl be flat from 2008 Wc 2009 is not a
-7.596 0.1% 11.456 2.5% 29.8% 45.8% 45.8% 0.0% re-assessmeMyear
LIR Tex Revenue 2,496,162 2,777,698 2,975,097 3,039,819 3,123,652 3,123,852 3,190,651 3,190,000 Flat with'08 forecast and 2.196 incr. trom budget; Forecast based on YTD (up 7%'trom '07)
9.896 11.3% 7.196 2.296 2.8% 2.8% 5.0% 0.096 and assumes a 596 deaease irom'07 Deoember
Constructlon Fees 1,808,461 2,466,054 3,487,889 4,882,752 2,280,000 2,713,000 2,713,000 1,681,250 Based on current conslrudion projed estlmates; 2007 major redevebpmeM induded
57.6% 53.3% 47.2% 43.4% -54.3% -45.7% -45.7% 38.0% Fou? Seeson8, Manor Va7, MouMain Yrew, Ritz CarUon, SoladS end VVi?ows,
2008 indudes Ritz CaAton, Solaris; 2008 indudes FogatalStrela
Coostructlon Use Tax _ - - - - 500,000 500,000 1,000,000 Based on estimated "base" projeds (minor construdion projeGs).
WA 100.0%
Otlrer Taxes 7,254,005 1,251,928 1,367,139 1,399,739 1,356,800 7,617,470 1,617,470 1,298,719 CouMy sales taz, Road & Bridge, Hwy usera revenue, etc.
-0.9% -0.2% 9.2% 2.4% -3.1% 15.6% 15.6% -19.7% Fede?al / CouMy GrarH,s 1,412,098 19,500 7,739,052 59,542 815,577 1,284,435 1,284,435 1,400,000 2008 bus g?ants $815K, $317 from CouMy for 1-70 Fi6er and E149K for TRIBuHehr path
1474.2% PUA WA WA WA NIA WA WA 2009 transit center
Eamings on Investments 446,430 1,112,872 2,133,375 2,585,412 1,405,550 1,405;550 1,405,550 985,111 Decreases trom'07 to'08 end'09 due to reduction in capital projects fund;
43.1% 149.3% 91.7% 21.2% -45.6% 15.6% -45.6% -29.9% Esfimated 2.596 retum for 2009; 2008 was budgeted at 4.9546
~ -
ReMal income 803,939 780,214 827,280 887,958 783,000 797,400 797,400 795,300 Flal
30.4% -3.0% 6.0% 8.5% -75.0% -11.2% -11.2% -0.3%
E911 and IMeragency Dispatch 1,088,088 1,165.164 7,337,583 1,528,608 1,538,877 7,657,622 1,657,622 ' 1,874,512 '08 and'08 indudes increase in oocupancy charges to agenaes; aMiapate fuU staffing
4.9% 7.1% 74.896 14.3% 0.7% B.4% 8.4% 9.5%
All Other Revenue 8,694,827 10,178,103 5,225;585 7,448,625 3,007,182 5,090,648 5,090,649 3,374,740 2005 induded E4M Conference Center collecUona 8 $2M projed reimburaemeM;
- 8.4'16 17.096 46•696 42.5% -59.6% -31.796 J1.796 -33.7% 2007 iriduded $1.2M reaeatlon ammenities and $1.3M projecl reimbursement
Total Revenue ~ 2008 amended for over $1 M oi proJed reimbursement
44;057,885 48,941,716 50,163.958 54 840,217 49,317 218 54,041,858 54,108,667 50 971 378
% eompared to Prlw Yasr 15.0% 11.796 2.5% 9.3% -10.1 % -1.596 -13% -5.7%
Major Revernie Analyais 2009 7 10122008
Town of Vai12009 Budget
Summary of Changes in Personnel ~
From 2008 Original Budget to 2009 Budget
Expanded / Discontinues Services: ~
Shared employee (Public Relations, Econ Dev, Environmental) (1.00) A
Police - seasonal Front Door CEO (0.48)
Seasonal recruiting coordinator 0.50
Bus Drivets: 2 converted to full time from seasonal 0.25 ,
Summer intem for Public Relations (replaces shared employee) 0.25
Public Works - seasonal office help (0:25) ~
Total FTEs related to Expanded Servcies: (0.73)
Adjustments / Approved in Prior Years:
Forest Health seasonals (no new employees from 2008 - Approved '06) 3.00
Community Development - Environmental Planner (Approved '08) 1.00
Parks seasonal adjustment (no new employees from 2008) 0.96 Add 2 seasonal bus drivers for Frontage Road pickup (Approved '08) 0.75
Fire - administrative assistant (Approved 'OS) 0.25
AIPP - Schedule adjustment , 0.05 "
Library - Schedule adjustment ~ (0.08)
Building Maintenance Worker (1:00)
Total FTEs related to Adjustments: 4.93
Total Changes to FTE Count: 4.20
,
8
- .
TOWN OF YAIL 2009 BUDGET
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
2009
~ Positioas
iDepartm'ent 2000 2001 2002 2003 2004 2005 2006 2007 2008 . 2009 Chan e
Full-Time Regular Positioos - Funded by TOV
' Town Officials 6.90 6.50 7.10 7.10 6.50 6.90 6.90 7.06 6.23 6.23 0.00
~ •
Administrative Services 16.40 18:45 . 18.00 18.00 18.00 19.15 18.15 19.68 21.02 20.35 (0.67)
Communiry Development 15.00 14.00 15.00 15.00 14.00 13.85 13.85 15.18 15.18 17.85 2.67
Fire 18.00 16.00 18.20 18.20 18:00 18.00 18.00 18.00 22.00 21.25 (0.75)
Police and Communications 65.50 61.25 60.25 61.75 61.75 63.75 54.25 54.50 54.50 54.50 0.00
' Library 8.75 8.75 8.75 8.75 6.38 6.38 6.38 6.63 ' 6.63 6.55 (0.08)
Public Works, Strcets:& Roads, Lanc 29.50 30.00 29.00 29.75 29.75 31.25 31.75 31.75 31.75 30.80 (0.95)
Transportation & Pazking 28.50 28.50 28.50 28.50 27.50 30.50 31.00 31.00 31.00 33.00 2.00
Fleet Maintenance 13:00 13.00 13.00. 13.00 13.00 , 13.00 13.00 13.00 13.00 13.00 0.00
Facility Maintenance 21.00 21.50 21.50 20.50 20.50 20.00 20.00 20.00 20.00 20.00 0.00
Capital Projects 0.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00
Total F1'E's - FulhTime R ular 222.55 218.95 220.30 221.55 216.38 223.78 213.28 216.80 221.31 223.53 2.22
Fiaed Term Employees Administrative Services 1.00 1.00 1.00 - 1.00 - - - 0.00
Community Development 2.00 6.00 6.00 ' 5.00 4.00 4.00 0.00
Fire 1.00 2.00 2.00 2.00 2.00 0.00
Police and Communications - - - - - 1.48 3.48 4.48 4.48 4.00 (0.48)
~ Public Works, Streets & Roads, Landscaping
1.75 1.63 1.63 1.63 1.50 (0,13)
Capital Projects 0.75 2.00 2.38 2.38 2.63 2.50 (0:13)
ToleliFiued-Term 0.00 0.00 1.00 1 00 3.75 12.23 16.49 15.49 14.74 14.00 (0.74)
9
TOWN OF VAIL 2009 BUDGET
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
2009
Positions
lDepartment 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 Change
Ezternally Funded Employees . Police and Communications 2.00 4.00 4.00 7.50 " 8.00 6.50 7.00 8.00 8:00 8.00
TotaLE:teroally Fuoded 2.00 4.00 4.00 7.50 8.00 6.50 7 00 8.00 8 00 8.00 0 00-
Seasonal Positioos - Fuaded by TOV
Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Administrative.Services 0.42 0.42 0.42 0.42 0.42 0.98 1.04 0.59 1.19 1.94 0.75
Community Development 0.48 0.96 0.96 , 0.96 0.48 0.00 0.00 0.00 1.25 0.25 (1.00)
Fire 1.40 1.40 1.40 1.51 1.68 7.20 7.20 10.20 3.00
Police and Communications 1.02 0.93 0.93 0.48 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Library 0.93 0.93 0.93 1.09 2.48 2.48 2.48 1.70 1.70 1.70 0.00
Pu61ic Works/ Streets & Roads/I.and 9.26 I0.18 10.18 9.55 7.57 8.69 8.94 11.42 11.90 12.86 0.96
Transportation & Parking 25.90 25.75 28.00 26.89 25.84 23.24 22.78 25.31 26.70 25.70 (1.00)
Facility Maintenance 0.83 0.83 0.83 0.83 133 133 136 1.38 1.38 138 0.00
Total Seasooal / Part-Time 38.84 40.00 43.65 41.62 39.52 38.23 38.28 47.60 51.32 54.03 2.71
All FPE's (FulhTime Equivalents)
Town Officials 6.90 6.50 7.10 7.10 6.50 6.90 6.90 7.06 6.23 6.23 0.00
Administrative Services 16.82 18.87 19.42 19.42 19.42 20.13 20.19 20.27 22.21 22.29 0.08
Community Development 15.48 14.96 15.96 15.96 16.48 19.85 19.85 20.18 20.43 22.10 1.67
Fire 18.00 16.00 19.60 19.60 19.40 20.51 21.68 27.20 31.20 33.45 2.25
Police and Dispatch 66.52 62.18 61.18 62.23 69.75 71.73 64.73 66.98 66.98 66.50 (0.48)
Librar}' 9.68 9.68 9.68 9.84 8.86 8.86 8.86 8.33 833 8.25 (0.08)
Public Works, Streets & Roads 38.76 40.18 39.18 39.30 - 37.32 41.69 4232 44.80 45.28 45.16 (0.12)
Transportation & Parking 54.40 54.25 56.50 5539 53.34 53.74 53.78 5631 57.70 58.70 1.00
Fleet'Maintenance 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 0.00
Facility Maintenance 21.83 2233 22.33 21.33 21.83 21.33 2136 21.38 2138 2138 0.00
Ca ital Pro'ects ` 1.00 1.00 1.00 1.75 3.00 238 2.38 2.63 2.50 0.13
Total F'I'E's 26139 258.95 264.95 264.17 267.65 280.74' 275.05 287.88 29537 299.56 ' 4.20
. io
. MEMORANDUM `
TC~~ OYTO: Vail Town Council
FROM: Human Resources & Risk Management Staff
DATE: October 2, 2008
RE: Compensation comparison and salary recommendations
Our compensation philosophy is to "be a competitive payer in our chosen markets." Since
2005, we have informally targeted to be a 60% payer, or slightly above average. Our
analysis in 2007 shows we were an average payer compared to our target market. As you
will see on the attached 2008 charts, we have fallen below the average of our comparison
group. An informal' survey done this week shows that most of our companson group will be
averaging about 6% in total compensation adjustments. The 2009 budget aspresented
provides for funding to match this 6% average. Although this budget does not aflow us to
increase our competitiveness in our market, it is intended to prevent further decline..Given
the current economic climate, we feel this strategy is appropriate and will look to healttiier
economic times to make adjustments allowing the town to once again be a competitive .
payer in our market. ,
' Attached you will find several charts showing our actual pay practices as compared to our
identified peer group.
- Attachments include:
• Attachmenf A- 2008 Actual Base Salary Comparison. This chart shows the base
pay pracfices of the town and our identified peer group.
• Attachment B- 2008 Actual-Base Salary Comparison Average. This chart shows
the same base pay practice. of the town as compared to the average of our peer
group. ,
•Attacliment C- 2007 Actual Base Salary Comparison. This chart illustrates our .
2007 base pay practice comparison.
11
Att-nchi~ie,nt A
TOWN OF VAIL I
120000 ~
Actual Base Salary Comparison
2008
100000
i~
/
80000
d
N -
m 60000 - ~ ; ' ~
c .
- LL Aspen
~ ~ ~ Avon
=-'a ~ ---a Breckenridge
- ~ ' - ¦ Eagle County
40000 -)K-- Pitkin County
~ 0- Steamboat
Summit
Vail
20000
0
0 200 400 600 800 1000
Points
12
` Attachment B . TOWN OF VAIL
120000 'Base, Salary Practice
. TOV vs. Counties/Municipalities .
2008
100000 ON
.
, .
.
,
,
,
. .
,
. .
~
~
, _
80000 . '
,
.
.
.
_ ,
, .
. ,
.
.
~
/
60000 , • ~
c •
a
.
. ' -4 Cnty/Munis
, .
0- TOV
40000 ' . •
20000
0
0 200 400 600 800 _ 1000 1200 Points
13 -
Attachment C
TOWN, OF VAIL
120000 Base Salary Practice _
TOV vs. Counties/Municipalities
2007
~
100000 . 80000 -
;
.
u~
~o -
= 60000 -
c
Q
400001 •
--*--Cnty/Munis
° 0 - TOV
20000
0
0 200 400 600 800 1000 1200
Points
14 , . ,
Town of Vail
Employee Benefits
2009 Budget Proposal
$ % Salary
Fuil-Time Regular Employees
Fee Based
Heaith Insurance 2,475,000 17.2%
Group Tenn Life and Accidental Death Insurance 85,000 0.6%
Long-term Disability Insurance 60,000 0.4%
Survivor's Life lnsurance 76,000 0.5% Shoit-term Disability Insurance 40,000 0.3% Wellriess Benefit 94,000 0.7%
Swom Officer Death and Disability Insurance 62,000 0.4%
Subtotal Fee Based 2,892,000 20.1%
Payroll Based
Pension Contribution 2,271,720 15.8%
MediCare 208,114 1.5%
Workers' Compensation Insurance 194,100 1:4%
UnemploymentCompensation Insurance 43,100 0.3%
Subtotal Payroll Based 2,717,034 18.9%
Total Fu11-Time Benefits 5,609,034 39.1%
Part-Time and $easonal Employees
Fee Based
` Wellness 80,000 4.2%
Mini=Med Program 20,000 1.0% ' .
J Payroll Based
Pension Confibution 28,769 1.5% ,
MediCare 27,810 1.50/o
Workers' Compensation Insurance 25,900 1.4%
Unemployment Compensation Insurance _ 5,754 0.3% ,
Subtotal Payroll Based 88,232 4.6% ,
Total Part-Time and Seasonal Benefits 188,232 , 9.8%
Total Benefits - All Employees 5,797,266 35.6%
~
15
~ ,
1st Draft
' TOWN OF VAIL 2009 BUDGET PROPOSAL ~
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALAIdCE
GENERAL FUND
2008 2008 2009 Fav (Unfav)
2007 Original Amended Proposed vs 2007 %age
Aetual Budget Budget Budget Amended Vartance.
Revenue
Local Taxes:
Sales Tax Spiit b/t Gen'I Fund & Capital Fund 56/44 60/40 60140 65/35
Sales Tax ~ $ 10,741,500 $ 11,640,000 $ 11,640,000 $ 12,610,000 $ 970,000 8.3%
Property and Oumership 3,012,030 3,843,500 4,293,500 4,293,500 - 0.0%
Ski LiftTax 3,039,619 3,123,852 3,123,852 3,190,000 66,148 2.1%
Franchise Fees, Penalties, and Other Taxes 877,634 826,110 926,110 899,935 (26,175) -2.8%
Licenses & Permits 5,083,017 2,353,950 2,786,950 1,755,200 (1,031,750) -37.0%
Intergovernmental Revenue 1,509,039 1,366,800 1,748,660 1,308,719 (439,941) -252%
Transportation Centers 4,514,392 3,736,380 5,111,880 5,680,744 568,864 11.16A
Charges forServices 837,148 817,135 767,135 798,838 31,703 4.1%
Fines & Forteitur6s 347,090 215,000 259,000 260,000 1,000 0.4%
Eamings on Investrnents 984,040 675,000 675,000 495,000 (180,000) -26.7%
Rental Revenue 897,958 763,000 797,400 , 795,300 (2,100) -0.3%
Miscellaneous and Project Reimbursements 195,016 70,000 111,357 59,000 (52,357} .~47.0%
Total Revenue 32,038,483 29,430,727 32,240,844 32,146,236 (94,608) -0.3%
Expenditures by Type:
Municipal Services:
Town Officials 1,245,517 1,370,278 1,234,732 1,315,064 (80,332) 6.5%
Administrative Services & Risk Management 3,155,193 3,339,290 3,408,212 3,565,218 (157,006). 4.6%
CommunityDevelopment & Housing 3,329,590 3,367,055 3,505,508 3,134,611 370,897 -10.6%
Polioe 4,287,404 4,696,544 4,756,631 4,922,095 (165,464) 3.5%
Police Communications 512,427 535,657 535,657 543,072 (7,415) 1.4%
Fire 2,305,073 2,414,842 2,558,801 2,794,482 (235,681) 9.20A
~ Public Works & Streets 3,134,300 3,412,894 3,491,395 3,819,682 (328,287) 9.4%
Transportation & Parking 4,185,772 4,405,167 4,559,966 4,889,213 (329,247) 7.2%
Facilities 3,213,243 3,380,924 3,457,399. 3,998,266 (540;867) 15.6°h
Library 752,031 839,062 842,762 857,593 (14,831) 1.8%
Economic Development 1,293,767 11572,483 1,578;087 1,571,940 _.6,147 -0.4%
Total Expenditures 27,414,317 294334,196 29,929,150 31,411,236 _(1,482,086) 5.0%
Revenue Over (Under) Expenditures 4,624,166 96,531 2,311,694 735,000 (1,576,694)
Transfer to Cap(tal Projects Fund (222,500) (441,000)
Planning Projects r (235,000)
Employee Home Ownership Program (500,000)
.
Total Expenditures 27,636,817 29,334,196 30,370,150 _ 32,146,236 (1,776,086) 5.8%
Revenue Net of Transfers & New Programs ° 4,401,666 96,531 1,870,694 -
Beginning Fund Balance 15,433,051 14,686,181 19,834,717 21,705,411
Ending Fund Balance $ 19,834,717 $ 14,782,712 $ 21,705,411 $ 21,705,411
68%
16
- 1 st Draft
TOWN OF VAIL 2009 BUDGET PROPOSAL SUMiIAARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
2008 2008 2009 Fav(Unfav)
2007 Original Amended Proposed ys 2007 °Joage
Actual Budget Budget Budget Amended _ Variance
Revenue .
Local Taxes:
Sales Tax Split b/t Gen'I Fund 8 Capital Fund 56/44 60/40 60/40 65/35
Sales Tax $ 10,741,500 $ 11,640,000 $ 11,640,000 $ 12,610,000 $ 970,000 83%
Property and Ownership 3,012,030 3,843,500 4,293,500 4,293,500 - 0.0%
Ski LiftTax 3,039,619 3,123,852 3,123,852 3,190,000 66,148 2.1%
Franchise Fees, Penalties, and OtherTaxes 877,634 826,110 926,110 899,935 (26,175) -2.8%
Licenses & Pertnits 5,083,017 2,353,950 2,786,950 1,755,200 (1,031,750) -37.0% ,
Intergovemmental Revenue 1,509,039 1,366,800 1,748,660 1,308,719 (439,941) -25.2%
Transportation Centers 4,514,392 3,736,380 5,111,880 5,680,744 568,864 11.1%
ChargesforServices 837,148 817,135 767,135 798,838. 31,703 4.1%
Fines & Forfeitures 347,090 215,000 259,000 260,000 1,000 0.4%
~Eamings on Investments 984,040 675,000 675,000 495,000 (180,000) -26.76/o Rental Revenue 897,958 763,000 797,400 795,300 (2,100) -03%
Miscellaneous and Project Reimbursements 195,016 70,000 111,357 59,000 (52,357) 47.0% ,
Total Revenue 32,038,483 29,430,727 32,240,844 32,146,236 _(94,608) -0.3%
Expenditures
Salaries 12,074,815 13,108,428 13,371,331 14,149,592 (778,261) 5.8% ~
Benefits 4,325,805 4,477,762 4,519,262 4,795,382 ' (276,120) 6.1%
Subtotal Compensation and Benefits 16,400,620 17,586,190 17,890,593 18,944,974 (1,054,381) 5.9%
Contributions and Special Events 1,293,767 1,327,340 1,399,706 1,386,200 13,506 -1.0%
AIIOtherOperatingExpenses 6,782,615 7,162,216 7,371,518 7,449,734 (78;216) 1.1%
Heavy Equipment bperating Charges 1,802,102 2,093,150 2,100,650 2,412,665, . (312,015) 14.9%
Heavy Equipmerrt Replacement Charges 622,786 629,643 631,026 674,591 (43,565) 6.9%
Dispatch Services 512,427 535,657 535,657 543,072 (7,415) 1.4%
Total Expenditures 27,4141317 29,334,196 29,929,150 31,411,236 (2,536,467) 5.0%
Revenue Over (Under) Expenditures 4,624,166 96,531 2,311,694 735,000
Transferto Capital ProJecffi Fund (222,500) (441,000)
Planning Projects (235,000)
Employee Home Ownership Program (500,000)
Total Expenditures 27,636,817 29,334,196 30,370,150 32,146,236 (1,776,086) 5.8%
Revenue Net of Transfers 8 New Programs 4,401,666 96,531 1,870,694 -
Beginning Fund Balance 15,433,051 14,686,181 19,834,717 21,705,411
Ending Fund Balance $ 19,834,717._$ 14,782,712 $ 21,705,411 $ 21,705,411
17
2009 Contribution Request Spreadsheet
• Last Year (incl. off-cycle) 2009 Requests Staff Recommendations Council
'arianre to o /o
- age Staff StaTf 2009 In- Approved
2008 Cash ZQ08 In-Kind Funded 2008 In-hind 2009 Cash 20091n-Kind Re 2009 [n 1
TO~VN OF 1,41L FUNDINC Rl?QUEST F'unded 1 alue Request quest Kind 1'alue 2005 N'ariance Kecom'J Recom'd liind 1'aluc Cash
GENF,RAI, F[TND Contributions: Funding Cash In-kind
ECONOM1IIC:
A Bravo! Colorado I New York Philhamwnic 75,000 75;000 75,000
A Bravo! Colorado 1 Philadel hia Orchestra 75,000 7500 75,000
A Bravo! Colorado 25,000 15 Ford Park Parkin 25,000 IS Ford Park Parkin 25,000 15 Ford Park Parkin
B Vail Funners' Mnrket 6.000 'Praffic, buses, si us 4.000 6,500 Traffic, buses, si is 4,500 6,500 Traffic, buses, si ns 4,500
C Vail Ja7z Fcstival (June-Se t'09) 7.500 45,000 7.500
Previouslv funded from CSE 26,500
D Colorado Ski Musewn 20,000 55,000 2 Gold arkin asses -
E Vail Velle y Partnershi
Green Hos italitti Pro ram 10,000 5,000
F EGG Air Alliance: Sumnier Air Proram 11000 12,000 12,000
G Vail Valley Foundation
Birds oi' Prey (Dec. I-4. OS) ADA & ublic transit 15,000 ADA & ublic fransit 20,000 ADA & ublic transit 20,OQ0
The Session Parkui 3,000 Parkin 3,000 Parkin 3,000
American Ski Classic 5.000 Parkin 3,500 5,000 Parkin 3,500 5,000 Parkin 3,500
Street Beat 1 Winler Concert Series 28,500 PD & PW su ort 7,500 28,500 PD & PW su an '1,500 28,500 PD & PW su ort 7.500
Vail Lilemational Dauce Festival 50.000 50,000 50,000
2.800
Gerald R. Ford Amphitheater (Hot Swniuer Nights) ?7.250 PD resencc 2.800 27,250 PD resence :?,800 27,250 PD resence
International Cycle Classic l Colorado Stage I i0.000 PD & PW su ort 12.000
H Vail Chamber & Business Associnfion (VCI3A)
Colorado 9now Sports Expo 4.000 4,000 4,000
Disney C:ustomer 3ervice Training 39.000
Premier 6upressions 15,000 15,000 1 Blue arkin ass 15,000
Vail Guide 10,000
I The Vallev Home Source 15.000 30,000 -
J Conmiissiou on tipecial Events 168.750 791,810 191,810
funA Climbui Wall Wodd Cu 50,000
TOTAL F,CONOMIC 1,373,800 0 47,800 1,265,060 0 41,3011 - 0% 1,204,060 -
EDl!CA'I'IONAI,
K Ea gle VaIIeNChildciue • annual cuntributiuu )0,000 50,000 - 50,000
L Colorado Puture Husiness Leaders of America (FBLA) Dobson ! Traiis ortation 1'.i,000
M Vail ValleN I[xehan e I Youth Reco nition Award 7.000 7,000 - 7.000
'I'OTAI.GDOCA'f10NAL 57,000 0 - 57,000 0 15,000 • 0% 57,000 -
RECREA"I'ION
N Ski & Soooboard Club Vail Oct 29 - Nov I, 2009) d davs of icc 5.285 4 tla ys of ice 51285 - 4 dati's of ice 5,285
0 VVMC S rin Fashiou Show & Luncheon (Mar 25, 2009) 500-600 I day rk 4,000 500 I-dav arldn asses I2,500 - 300 1-da y arkin asses 7,500
P Vnil .lunior llockev Association • Nov 2009'Ibumament 9 davs of ice 15.391 9 tln ys of ice + Donovan I da 15,391 - 9 davs of ice + Donovan I dav 15,391
Q Skatin Club of Vail (Julv 15-19'09 & late Dec.'09) 13 da s of ice 17,176 9 da ys of ice 11,891 - 9 davs of ice 11,891
R S eci~l OlN-m ics (Sundn ys Jan & Feb'09) 6 arkin asses for 7 Sundavs 1,050 - 6 arkin asses for 7 Sundays I7050
ti Vnil Vallev Athlete Commission (See item C) 10,000 10,000 10,000
T VailPerformin Arls,4cademv 10,000 U Sm211Cham ionsofCulorado I0,000 IQ000 -
' TOTAL RECRIs.4'I'ION 10,000 0 41,8i2 30,000 0 46,117 10,000 lOD% 10,000 -
SUB'1'0'fAL - CON'CR113UTIONS 1,4JO,R011 - 89,652 1,352,060 - 102,417 10,000 1% 1,271,060 -
' 18
2009 Contribution Request Spreadsheet
Last Year (incl. off-cycle) 2009 Requests Staff Recommendations Council
o
2008 Cash 20081n-Kind 2009 Cash 20091n- 1'ariance to /oage Staff Staff 1009In- Approved
'PON'N OF VAIL FUNDINC REQUEST Funded 21108 In-Rind Funded Value Request 2009 ln-Kind Reguest Kind 1'alue 2008 V'ariance Recom'd Rccom'd Kind 1'alue Cash
GI?NP.RAL FUND Contributions: l ,lindinR Cash In-kind
ARRANCCA9F.N"fS and AGREEA1EN7'S;
V Vail Valle~Conun 7`VICh5 -
Frunchise Fcc 70.000 70,000 - 70,000
W Children'sGardcnuCLenrning 15,000 !),OOU -
SU13'f07'AL-ARRANGF.NtEN'fSAndAGRF,EN1I?N 70,000 - - 85,000 - - 15,000 21% 70,000 -
GR:1ND 7'OT:1L General Fund 1,510,800 - 89,652 1,437,060 - 102,417 25,000 2% 1,341,060 •
Ncal Elslatc "Pransfer'I'as Fmid:
X ftettv Pord AI ine Garden Poundation -
I3ridge Replacement (out of cycle 08) 20,000 (20,000)
Operations 60.000 75,000 15.000 61,800
MeditationGardenReuovatiou 10.000 (10.000) iila
Y kiagle River Watershed
Sediment Pollution F.fforts 100,000 125,000 25,000 100,000
T07'AL RETT 190,000 0 - 200,000 0 - 10,000 5% 166,800 -
Crand'Potal 1,915,205 0 89,652 1,854,465 0 102,417 35,1100 2% 1,717,850 209,990
' 19
: / -
2009 Contributions -
Please see the attached spreadsheet to coincide with the following background and
_ recommendations.
ECONOMIC
A. Bravo! Colorado .
BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting $175,000 to help
fund travel, administration, marketing, advertising and promotionat expenses for the 2009
Philadelphia Orchestra and the New York Philharmonic = Vail Residency programs.
STAFF RECOMMENDATION: Staff recommends funding at $175,000 (flat with:2008). Historically,
the Town of Vail has contributed funding to the New York Philharmonic and the Philadelphia
- Orchestra Tier 1 programs as well as another $25,000 towards Bravo! operating expenses. The
cultural beneft to the Town of Vail and the tourist attraction of this event are major factors in staffs
recommendation for funding.
B. Vail Farmer's Market.
BACKGROUND INFORMATION:. Vail Farmer's Market is requesting $4,500 of in-kind value to
cover the cost of services provided by the Town of Vail during the events, and $6,500 cash to cover
the cost of traffic control. The Commission on Special Events funded $54,175 toward the Farmer's
, Market in 2008.
STAFF RECOMAAENDATION: Staff recommends funding the in-kind request of $4,500 which will
be included in the town's 2009 operating budget. Staff also recommends funding $6,500 in cash to
be used for traffic control.
C. Vail Jazz Foundation
BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting $45,000 to help fund the '
Vail Jazz Festival during Labor Day weekend, the co-sponsorship of the Columbus Jazz Orchestra
perFormance (a kick-off to the Bravo!. series at Ford Amphitheater June '09), summer concerts at
the FaRners'. Market and the Jaa at Vail Square summer series. This funding request combines
prior years' requests of both the Commission on Special Events .(CSE) and Town Council
contributions. 2008 contributions totaled $33,095. The Jazz Foundation is also requesting the
$4,500 normally paid to them by the Farmers' Market be included in the Council contributions.
STAFF RECOMMENDATION: Staff recommends funding a total •of $34,000. This amount
represents $7,500 for-the Labor Day weekend event (flat with 2008) and $26,500 of funding for the
remaining events (3% increase from '08 CSE funding). Staff supports. funding, the entire request
within the culturally-designated events category, rather than requiring two separate requests to
Town Council and the CSE. Staff also recommends that the Jazz Foundation negotiate with the
Farmers' Market for a similar agreement to 2008 for the jaa series at the Market.
20
D. Colorado Ski Museum
BACKGROUND INFORMATION: The museum is requesting total funding of $55,000 and 2 Gold
parking passes. The funding will be used as follows: $5,000 to help offset the cost of evening staff;
$10,000 contribution toward initial planning of a 500 anniversary Vail History documentary; $15,000
contribution toward an "Ask a Vailite° interactive exhibit; $15,000 contribution toward continued free
admission; $10,000 contribution for community education initiatives. The 2 Gold passes would be
used for a fundraising auction item or a membership benefit. STAFF RECOMMENDATION: With such high parking demand in our community, staff does not
recommend parking passes (one blue pass is already granted as part of their lease). The remaining
items are not recommended for funding: $5,000 of staffng costs should not be necessary any
longer because the 2009 proposed budget includes additional evening hours of operation for the
information boofhs; planning the 50"' anniversary documentary ($10K) is considered too early in the
process; $15K for the historical interactive kiosk is not recommended because the town already
' contributed $20K in 2008 for the creation of a historical display; rather than contributing $15K
toward free admission; staff recommends a donation box vvithin the museum or a nominal admission
fee ($1) to cover this financial need; the $10K in education initiatives is not recommended because
it could be covered by nominal usage fees from attendees or fundraising as done by other non-profit
agencies such as the Betty Ford Alpine Gardens or the Gore Range Science School.
E. Vail Valley Partnership (WP)
BACKGROUND_INFORMATION: The WP is requesting funding of $10,000 for a new program
"Destination Earth: the Green Hospitalify Program°. This voluntary and non=regulatory program
would acknowledge and reward environmentally conscious facilities in the Vail Valley
business/hospitality community. Other funding parfners include the Beaver Creek Resort Company
at $10K, Eagle County at $10K and A.von at $7.5K. Currentty, the town's 2009 budget for
environmental sustainability (RETT) includes $5,000 toward this program.
STAFF RECOMNIENDATIOPI: Staff recommends funding at $5,000. This would add to the $5,000 included in the 2009 proposed budget for the Environmental Sustainability department. Staff
recommends that in future years this request go entirely through the Environmental Sustainability
department.
F. EGE:Air Alliance
BACKGROUND INFORMATION: The EGE AirAlliance is requesting funding of $12,000 ($10,000 pledge for potential shortfall and $2,000 for marketing and administration). The EGE Air Alliance
works to develop and improve air service to the Eagle County Regional Airport.
STAFF RECOMMENDATION: Although the airport runway is closed for the summer of 2009, this '
guarantee will be used fot the fall program (American flights to/from Dallas). Eagle County
guarantees the summer flights, and the Air Alliance guarantees fall flights. Staff recommends
funding at the requested amount-of $12,000.
G. Vail Valley Fouredation (WF)
BACKGROUND INFORMATION: The Foundation,is requesting $5,000 for the American Ski
Classic and $26,500 of in-kind funding for the use of town services during various winter events
21
(Birds of Prey, The Session and the American Ski Classic). They are also requesting $105,750 of
cash funding and $10,300 of in-kind for entertainment programs (Street Beat; Vail Intemational
Dance Festival and Hot Summer Nights).
The Vail Valley Foundation (WF) presented a proposed cycling. event for 2008 that ultimately
was withdrawn because major sponsorship was not secured. Afthat time, Council had
earmarked $150,000 cash to support this event and those dollars are in the process of being
retumed to the town. In June, the WF requested funding for the 2009 Colorado Stage
Intemational Cycle Classic,.but they have recently rescinded the request due to lack of
sponsorship guarantees. .
STAFF RECOMMENDATION: Staff recommends funding the in-kind requests for the special
events and those costs are built into the town's 2009 operating budget. Staff also recommends '
the following levels of cash funding: $5,000 to the American Ski Classic; $28,600 toward Street
Beat; $50,000 to the Vail International Dance Festival; and $27,250 toward Hot Summer Nights,
for a total of $1'10,750.
H. Vail Chamber & Business Association (VCBA)
BACKGROUND INFORMATION: The VCBA is requesting a total of $29,000 of funding and 1 blue
parking pass for the following programs: $4,000 for the Colorado Snow Sports Expo, $15,000 and a
blue parking pass for Premier.lmpressions and $10,000 for the Vail Guide. STAFF RECOMMENDATION: Staff recommends funding $4,000 for the Colorado Snow Sports
Expo and $15,000 for the town's participation in the Premier Impressions.program. Staff d'oes not
recommend providing a blue parking pass due to the high demand for parking in our community. In
addition, staff does not recommerid funding for the Vail Guide as advertisers normally cover the cost
of publication. The town has budgeted for a two-page advertisement in the 2009 Vail Guide through
the Economic DeVelopment department (2008 cost was $4,280).
1. The Valley Home Source (TVHS)
BACKGROUND INFORMATION: NHS is requesting funding of $30,000 toward administrative support tasks related to tracking and qualification of deed restriction management and public
information tools such as homebuyer seminars, brochures and the web site. NHS offers deed-
restriction management service:s, policy advisement, research daYa and an opportunity to address
housing issues collaboratively with neighboring towns and Eagle County. :
STAFF RECOMMENDATION: Staff does not recommend funding due to the lack of retum on
investment on the $15,000 awarded in 2008. Although participation in this county-wide effortis
important; staff is concemed with duplication of services.
J. Commission on Special Events (CSE)
BACKGROUND INFORMATION: The CSE is requesting.funding for various events, totaling
$791,810. This amount is a 3% increase from 2008, based on the town's overall deparfinental
budget guidelines.
STAFF RECOMMENDATION: Staff recommends funding at the requested level, with an additional
$50,000 earmarked for the 2009 Climbing Wall World Cup. The Climbing Wall event was funded by
22
2008 off-cycie contributions so was not part of the 2008 CSE budget.
An additional $55,619 of staffing & related expense is currently included in the town's 2009
operating budget. The entire CSE budget is now a part of the Economic Development Department
of the town.
EDUCATIONAL
K. Eagle Valley Childcare (EVC) BACKGROUND INFORMATION: The EVC has requested $50,000 of funding for 2008. This is the
same amount awarded in 2008. STAFF RECOMMEiVDATION: Because the town is a founding partner, staff recommends funding
the annuat $50,000 confribution to be used for the Vail Childcare facility. This is the only childcare
facility in Vail that provides infant care.
L. Colorado Future Business Leaders of America (FBLA)
BACKGROUND. INFORMATION: FBLA is requesting $15,000 of in-kind funding for bus
transport ation and/or rental of the Dobson Ice Arena.during their annual event in the spring of 2009:
Approximately 2,500 studenfs, teachers, parents and chaperones attend this conference.
STAFF RECOMMENDATION: "Staff does not recommend the in-kind donations. Transit staff has
already agreed to a 20% discount to transit charges, which represents a value of approximately
$3,000.
M. Vail Valley Exchange / Youth Recognition Award
BACKGROUND INFOFtMATION: The Vail Valley Exchange is requesting $7,000 to fund two.
scholarships (Youth.Ambassador Award and Youth Recognition Award) and travel costs to send two
students to Australia.
STAFF RECOMMENDATION: Staff recommends funding this program at $7,000, which is the
same amount as the last two years. The Youth Recognition Award historically was a Council
designated program and recognizes the overall achievements and contribution to community of four
high school juniors.
RECREATIONAL
N. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
of $5,285 for 4 days of ice for their annual Ski & Snowboard Swap event to be held Oct 29 - Nov 1,
2009.
STAFF RECOAAMENDATION: Staff recommends funding this in-kind request as in prior years with
appropriate approval and coordination with the Vail Recreation District. The Ski & Snowboard Club
23
I
will be responsible for hard costs for use of the Dobson Arena such as set-up, tear-down, cleaning,
and utilities. .
0. Vail.Valley Medical Center Volunteer Corps (WMC)
BACKGROUND INFORMATION: The WMC is requesting in-kind funding for 500 parking vouchers
for the Spring Fashion Show & Luncheon event held at the Vail Marriott on Wednesday, March 25,
2009.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years. It is
included in the town's 2009 operating budget. In 2008, less than 200 vouchers were used, so staff
has reflected approximately 300 parking vouchers for the 2009 in-kind contribution.
P. Vail Junior Hockey Association
BACKGROUND INFORMATION: The Vail.Junior HockeyAssn. is requesting a total.of $15,391 in-
kind funding including $11,891 f,or 9 days of ice (3 weekends during November, 2009) for the Vail
Sportsman Toumament and $3,500 for use of the Donovan Pavilion in the spring of 2009 for a
Thank-you party for voluntee?s, sponsors, parents, and players. In addition, they are requesting free
or reduced parking in the LionsHead Parking Structure for the 3'd weekend of the toumament
(usually the weekend before Thanksgiving).
STAFF RECOMMENDATION: $taff recommends funding this in-kind request as in prior years, .
subject to approval and coordination with the Vail Recreation District for the ice time. Staff
' recommends,waiving the fee for ponovan Pavilion, contingent upon approval and coordination with
the Donovan Management"Company_ regarding availability. However, the Hockey Assn. inrill be
responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear-
down, cleaning, and utilities. Hisforically, parking is not charged until the Wednesday before
Thanksgiving, so the parking request is not necessary.
0. Skating Club.of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of _
$11,891 for 9 days of ice for finro separate competitions (28th Annual Vail Invitational Championships
in July 15-19, 2009 and fhe Holiday Ice Shows in late December, 2009).
STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior, years
subject to approval and coordination with the Vail Recreation District. The Skating Club will be
responsible for hard costs for use of the Dobson Arena such as set-up,.tear-down, cleaning, and
utilities.
R. SpecialOlympics
BACKGROUND INFORMATION: The Special Olympics is requesting in-kind funding of $1,050 for
6 parking vouchers for four Sundays in January and 3 Sundays. in February.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request, for the LionsHead
parking structure only, with one-tirne entry/exit coupons (total of 42).
24
S. Vaii Valley Athlete Commission
BACKGROUND INFORMATION: The Athlete Commission is requesting a$10,000 cash
contribution to support local athletes. -The athletes ate also funded by the Vail Valley Foundation,
Vail Resorts and the Beaver Creek Resort Company.
STAFF RECOMIVIENDATtON: Staff recommends _funding this request in support of our athletes
and for the intemafional exposure for the Town of Vail. $10,000 was awarded in 2008:
T. Vail Performing Arts Academy (VPAA)
BACKGROUND INFORMATION: The Vail Performing Arts Academy is requesting funding of
$10,000 for scholarships and expanded programming such as open-air performances in Vail Village.
STAFF RECOMMENDATION: Staff does not recommend funding, but suggests that the Academy
work witli the Commission on Special Events regarding. performances in Vail ViIlage. '
U. Small Champions of Colorado
BACKGROUND INFORMATION: Small Champions of Colorado is requesting $10,000 of funding to
help support children's programming. The programs provide children with special disabilities one-
on-one coaching in sports such as swimm'ing, golf, rock climbing, skiing/snowboarding, etc.
STAFF RECOMMENDATION: Staff does not recommend funding as this is more appropriate for
funding from the county health and human services department. -
ARRANGEMENTS & AGREEMENTS
V. Vail Valley Community TV / Channel 5
BACKGROUND INFORMATION: Channel 5 is requesting a portion of the franchise fee the Town of
Vail receives annually from Comcast. In 2008 this amount was funded at $70,000.
STAFF RECOMMENDATION: Staff recommends funding 40% of the franchise fee at
-approximately $70;000 based on 2009 budgeted franchise fee revenue ($77,805 was paid in 2007).
~ -
25
1
W. Children's Garden of Learning (CGOL) .
BACKGROUND INFORMiATION: CGOL is requesting $15,000 of funding to construct a wildlife-
resistant trash enclosure to meet the town's requirements. '
STAFF RECOMMENDATION: Staff does not recommend funding this, request. The town donated
the building (value of $1.5M), and more recently $10,000 for playground renovations. In addition,
the CGOL has an interest-free $25,000 loan from the town (payments of $5,000 per year).
REAL ESTATE TRANSFER TAX FUND X. Betty Ford Alpine Gardens BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting funding of $75,000
, for operating expenses. The Garden hosts thousands of visitors per year and has achieved World-
premier statu"s as a high altitude garden.
STAFF RECOMMENDATION: Staff recommends funding operating expenses at $61,800, a 3% '
increase over 2008 funding ($60K). The 3% increase is the same as the town's operating ezpense
guideline for 2009. Y. Eagle River Watershed
BACKGROUND INFORMATION: The Eagle River Watershed is requesting $125,000 of funding. ,
Of this request, $65,000 relates to the maintenance and monitoring of the Black Gore Creek,
$20,000 for monitoring of municipal storm sewer systems, $15,000 of public outreach/information
and $25,000 of general operating support. The town currently provides approximately 25% of tofal
funding,for the Watershed. ,
STAFF. RECOMMENDATION: Staff recommends funding of '$100,000` based on prior year's,
contribution. Staff alsa recommends that not more than 20% go toward general operations, with the
remainder for specific projects as they are completed. In 2008, $49,000 was returned to the town
due to delays in completion of the Gore Creek Protection Basin. This money was retained within the
RETT fund to be released for future expenses related to that project.
26
1st Draft
TOWN OF VAIL 2009 BUDGET '
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
~ - - - - - _ - - - Blue = New requests (`Not Approved)
Green = price increasesladjustments
~ L _1 I Yellow = timing change
Actual Budget Amended Proposed '
_ 2007 2008 1 2008 ~ 2009 Project Information
Revenue
Sales Tax $ 8,308,506 I$ 7,760,000 7,760,000 $ 6,790,000 35°k of total sales tax projections for 2009
~ Use Tax 500,000 I 1,000,000 i Based on average collections; no major redevelopment Rrojects included
- - - - -
I Federal Grant Revenue 1,571 I 815,577 I 815,577 I 1,400,000 Bus replacements $815K in '08; $1.4M in '09 and $3.6M in '10 for transit center, $828K in 10 for bridge
replacement $600K buses in '11
~ Eagle County Grant Revenue _ - ~ _187,800 i 317,000 ! 2008: West Vail Fire Station planning/design $50K_$267K for I-70 Fiber project
Lease Revenue 188,160 - 187,800 188,550 Lease revenue from City_ Market & employee housing
Employee Housing Fee-In-Lieu I - I_ - 418,000 _ 48,000 ~Based on average collections; no maLow redevelopment projects included
Project Reimbursement 1,314,618 - 1,001,510 i i08: $191K CDOT Reimbursement for Street R&M; Streetscape & underground utilityreimbursements
_ Earnings on Investments and Other 1,038,781 10,850 195,043 18,750 08 sale of Altair unit; 2009 and beyond based on return of 2.5°/o on fund balance
Total Revenue ' 10,851,636 ~ 8,774,227 11,194,930 9,445,300
_ - - - - i _ I- - - - - - -
Expenditures
- - - - - I
i Land / Property Purchases
~Vail Heights / Chamonix Lane Unit 280,841 'i - -
IPitkin Creek Unit 463,121 ,
,East Vail_Lodging Unit 173,968
-
,Altair Unit - - 178,066
~ Gore Range Condo Units 2E 8 3W 599,452
Wendy's Property - - - - I 2,052,726 - i i - - - - - - - - -
Caoital Maintenance Exnenditures I ~ I I - - - - - - - - - -
i Bus Shelters I 10,646 10,000 79,354 30,000 ,'08 added $50K (or new bus stops along Frontne Road _
Parlcing Struclures _ 339,423 935,000 1,163,216 _ 480,000 1'08 elevator replacmnt; significant structural repairs'08. 11 and '12
i Facililies 489,050 400,000 568,817 755,000 1'08 roof repairs to E Vail Fire Station; '10 re-roof and '11 HVAC repairs for the Library; '12 structural
1_ repairs PD, town shops and bus barn_'13 major repairs to lift stations
Building Remodels _ 57,986 55,000 On-going minor remodels of various Town facilities
I Creekside Housing Improvements 60,000 Need to g"lumbing; electrical wiring; roofing,_etc.
Donovan Park Pavilion i - 13,000 In 2010: $50K furniture replacement; $400K to change ventilation & improve noise
IStreet Light Improvements_ 158,874 ! 75,000 I 75,000 _ 75,000 iAdd new street lights and refurbish residential lighting program
Capital Street Maintenance 816,810 ~ 1,625,000 1,702,280 1,505,000 ~ On-going maintenance to roads and bridges including asphalt overlays, patching and repairs
Flammable storage / Mag Chloride containment - - I 24,000 Flammabie storage cabinets,Ma~Chloride secondary containment
Fire Truck Rebuild / Refurbish I 598,568 520,000 - - I'08 purchase of fire truck for new West Vail station pushed to 2010; '11 replace pumper truck
West Vail Fire Station=Planning / Design I _ 250,000 329,229 i Planning and design as part of the Chamonix area plan and master planning process
- - - -
Replace AM530 radio system _ - 50,000 - Replacement of AM530 radio system
Audio Visuai (Council video,Security, Police car video) _ ~ 12,052 1_ 31,000 1 31,000 61,150 09 Council chamber streaming video; '10 police car cameras; '13 town-wide video security
Contract position and scanner mtce for current & future imaging - annuai cost of $92K; '08 incl. cost for
I Document Imaging 132,335 350,000 350,000 - historical documents to be done by 3rd party; '09 will be funded from savings in 2008; cost for historical
scanning only by 2012
I Software Licensing 8,500 8,500 68,200 Upgrade Microsoft products on ail equipment, replacement PCs, server upgrades, AS400. These
upgrades occur every 3-5 years on a rotation schedule
Hardware Purchases 120,827 43,000 ~ 43,000 84,380 Scheduled rotation of PCs, printers and servers
Data Center (Computer Rooms~ j - , 35,500 12,000 08 Fire suppression in computer rooms; '09 maintenance, security and power systems for 3 rooms
}Website and e-commerce 12,000 1 32,000 28,500 Intemet security 8 application intertaces; website redevelopment 2008/09
1 Comm Dev ArcGIS System ~ - 52,000 Web access to town GIS information (similar to County's website GIS product)
Fiber_Optics in Buiidings f 15,000 30,000 15,000 Cabling ! Network Infrastructure; to repair, mamtain 8 upgrade
I Network upgrades C 33,522 L 32,000 43,478 18,300 Computer network systems - replacement cycle every 3-5 years
, Com uter Aided Dis atch CAD / RMS Pro ect 77,860 43,000 57,640 51,650 Count -wide "Com uter Aided Dis atch/Records M mt S stem"
• 27
tst Draft
TOWN OF VAIL 2009 BUDGET '
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Blue = New requests (*Not Approved)
Green = price increases/adjustments
Yellow = timing change
Actual Budget _ Amended Proposed _
2007 2008 2008 2009 Project Information
Comm Dev Interactive Permit software 21,838 25,000 Upgrade of Permit Plus software; company will discontinue support of our current system
Vehicle Expansion 43,389 - 61,411 18,000 Forklifi for PW $18K
E Vail Radio Tower 5,000 5,000 - Tower used for dispatch systems; Cost now covered by Eagle County
Maintenance Paid for by Capital Fund 2,891,342 4,354,500 4,724,263 i 3,394,180
- - - - -
Capital Realacement Exaenditures West & East Meadow Drive ~ 950,000 ~ 1,720,000 , 1,720,000 I
East Meadow Drive-Streetscape Heat 1.030,000 I - i 165,000 ~
Village Streetscape 286,698 1,013,761
I Neighborhood Road Reconstruction J 150,000 150,000 2,216,000 Overhaul residential streets
Neighborhood Bridge Reconstruction 75,000 75,000 75,000 Overhaul residential bridges
Fire Breathing Apparatus 180,000 Replacement of all (30) cylinders/compressors; Older model currently used not effective
I Parking Equipment Replacement 422,363 52,985 j
I Radio Equipment replacement (public works, public safety) 495,500 I 545,500 227,000 IReplacement of 1998 radios for PW, Fire, PD
~ Heavy Duty Tire Changer (22 yrs old) 14,100
GPS for Buses 52,750 I
Office Equpment >$5,000 14,635 I 14,635 I 9,000 09 GIS Equip
Heavy Equipment new capital 3,400
Generator - Municipal Building / Dispatch I 250,000 I i
Replace Buses 2,308 3,840,297 143,400 12 buses in'09; 6 regular buses in'10; 2 hybrid buses in'11 I
Replacement Paid for by Capital Fund _ 2,756,219 2,455,135 f 7,830,578 2,850,400 ~ I
Property Tax Increment - Reserved I 441,000 '
Other Improvements J I
Buy_down Program 100,000 - 500,000 Added $400K to normal $100K/year appropriation per Council 9/2 (Housing Strategic Plan) ~
Pitkin Creek Unit 7,350
Variable Message Signs / Way-Finding Improvements 3,480 30,000 36,416 180,000 08: variable message sign central control software; '09 M Vail & Four Seasons; '10 Solaris
I-70 Noise 6,293 250,000 1,079,282 250,000 Annual contribution to the program
I-70 Fiber O tics - 909,128 Town will have fiber optic connection to I-70 corridor for improved public safety communications
Underground Utility improvements 57,217 - 212,783 Transfer of utility lines from above ground to underground; Coordination with Holy Cross on projects
Manor Vail Street Plan 1,647 ~ - 100,000 Expenditure related to impact fee paid by Manor Vail development
Chamonix Area Planning i 130,545 30,000 Continued work on Chamonix area planning
West Vail Area Planning 4,570 - I 22,732
TOV Strategic Planning 12,034 - ' - - Land use zone & plan ammendments
Housing Slrategic Plan - 25,341 - 2009 expenses moved to Gen'I Fund operating ($10K)
LH Parking Structure Redevelopmenl 151,505 - 64,857 Legal and consulting fees; Some costs will be reimbursed by developer
Timber Ridge_LegaUZoning 3,631 - 28,927 , Legal and consulting fees
I Timber Ridge Debt Service Guarantee 925,000 ' Annual debt service guarantee
LionsHead Improvements i 81,522 I - 32,242 Design costs to implement Town improvements: Construction costs for LH Redevelopment will be i
funded from developer contributions, TIF & other sources I
Bio-Mass Study - 50,000 Currently researching Bio-mass options I
Total Other Improvements 323,899 I 380,000 3,624,603 960,000 I
IlTotal Ca ital before Financin ~ 8,944,116 II 7,189,635 77,397,962 7,204,580
• 28
I
1 st Draft
TOWN OF VAIL 2009 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Blue = New requests ('Not Approved)
~ Green = price increases/adjustments
Yellow = timing change
Actual Budget Amended Proposed
2007 2008 2008 2009 Project Information
Debt Service and Financing
Debt Service on Outstanding Bonds 2,322,497 2,321,825 2,286,825 2,266,775 Annual Debt Service payment (completed by December 1, 2012) _
Transfer to Vail Reinvestment Authority 1,400,000 Federal Transit Grant dollars transferred to the VRA for use toward transit center
Transfer from Dispatch Fund _(75,000) Dispatch Fund will fund a portion of the generator for the municipal building _
Transfer from General Fund 222,500 441,000 Per Council, allocate unbudgeted property tax collections to Capital Projects Fund
Total Debt Service and Financing: 2,099,997 2,321,825 1,770,825 i 3,666,775
Total Expenditures 11,044,113 9,511,460 19,168,787 ~ 10,871,355
Revenue Over (Under) Expenditures (192,47 (737,233) (7,973,857) i (1,426,055)
f Beginning Fund Balance I 10,256,605 754,153 I 10,154,128 2,180,271
-
Ending Fund Balance 10,064,128 16,920 2,180,271 754,216 _ I
i I
Unfunded Capital Projects
~ West Vail Fire Station 2,760,000 Construction of West Vail Fire Station - includes fire resident housing
Total Unfunded Projects - 2,760,000
~ . - - - -
IEnding Fund Balance Incl. Unfunded list 10,064,128 16,920 2,180,271 (2,005,784)
• 29
1st Draft '
TOWN OF VAIL 2009 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX I
Blue = New requests (•Not Approved)
Green = price increasesladjustments i
Yellow = timing change I
Actual Budget Amended Proposed I
2007 2008 2008 2009 Projectlnformation '
REVENUE
Real Estate Transfer Tax $ 6,536,118 $ 8,230,000 $ 7,230,000 $ 6,241,000 "Base" transaclions were reduced by 25% from 2008
Federal Grants _ - - 151,858 Grant for the Timber Ridge/ Buffehr Creek path
Goli Course Lease _ 116,472 126,708 126,708 120,000 Annual lease payment
VRD repayment for promissory note 352,325 Note based on $1.6 M loan at 3.5% over 5 years
Intergovenmental Revenue 24,451 I 20,000 20,000 20,000 I Lottery proceeds
Project Reimbursements 246,073 ~ - 6,000
Recreation Amenity Fees 1,164,574 ~ 125,000 125,000 25,000 I
Earnings on Investments and Other 734,928 200,000 308,330 162,500 Based on 2.5% return on prior year's fund balance
Total Revenue 8,822,616 8,701,708 7,967,896 6,920,825
Capital Maintenance Expenditures
Annual Park and Landscape Maintenance 1,085,479 1,253,900 1,311,066 1,371.951 Ongoing path, park and open space maintenance, project mgmt 'Management Fee to General Fund (5%) 253,591 411.500 361,500 312A50 5% of RETT Collections - fee remitted to the General Fund for adminisiration
Rec. Path Capital Maint 73,364 222.789 384,262 157,540 Capital maintenance of the town's recreation path system
Tree Maintenance _ 48,865 60.000 115,931 60.000 Re9ular maintenance for tree health within the town (sp~ing, removing, new trees)
Forest Health Management 215.917 360,000 531,808 265,000 Pine beetle mitigation in conjunction wl forest service
Recreation Master Planning - 79,543 Concept_and design of recreation asset improvements
VRD Agreements - Legal Counsel 3,215 50,000 - - 'OS Legal counsel for negotiations and re-writing of VRD leases done in-house
Street Furniture Replacernent 15,857 20,000 26,143 20,000 Additions and replacement of street furniture
ADA Compliance w/ VRD 25,999 - I 100,849 10,000 Shared costs with VRD - ADA access at recreational facilities
Katsos Ranch Bike Path 679,079 i - 346,887 I Resurface rec path from Sunburst to E. Vaii
Cascade Bike Palh - I 6,977 I Widen recreation palh from W. Haven to tennis courts
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Timber Ridge-Buffehr Creek Rd separation I 21,300 I - 653,700 i I Path from TimberRidge to Roost
Lionshead to Meadow Dr ' ' - 202,500 Improvements to existing bike path along the stream
Streamwalk ADA & Safety improvements 225,000 225,000 '
Trailhead Development / Improvement 16,123 22,100 I 33,250 23,200 Improve trailheads; Continued need through 2012 (one trail per year) '
Park / Playground Capital Maintenance 79,771 105,000 I 125,229 110,000 ITo maintain playgrounds, restrooms, etc. I
Alpine Garden Support 56,275 70,000 90,000 61,800 Annual support; 2008 incl. $20K for replacement of bridges and $10K Meditation garden ~
Black Gore Creek Sand Mitigation 100,000 100,000 I 184,000 100,000 IAnnual support
~
Turf Topdresser _ 10,555 1
Greenhouse - I 100,000 Replacement of greenhouse (does not include expansion) Total Capital Maintenance 2,685,390 2,900,289 4,676,145 2,694,041
Capital Replacement Expenditures
Meadow Drive Streeiscape _ 720,000 1,250,000 1,023,000 08 for West Meadow Drive (Library to Vail Road)
Total Replacement Expenditures 720,000 1,250,000 1,023,000 -
Other Improvements I
Construct widened 6' shoulders along all frontage roads; first priority is Blue Cow Chute to
Frontage Road Bike Lanes/Trails ~ 1,275,000 ~ 1,275,000 1,050,000
East Vail; path from Vail Mtn School to E. Vail exit
Vail Valley Drive - Bike Path 1,333,000 Addition of a paved bike path during reconstruction of Vail Valley Drive
Ford Park Master Plan - Improvements 18,660 1,500,000 1,581,340 I _ I Resulting from Recreation Master plan (parking, recreation buildings); Left entry lane; Re-
_ master Ford Park b/c of parking potential
' Main Vail Roundabout pavement apron 130,000 Concrete apron to protect the grass from cars/trucks on the edge of the roundabout
1 30
1st Draft '
TOWN OF VAIL 2009 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
_ REAL ESTATE TRANSFER TAX
~ Blue = New requests (•Not Approved)
_ Green = price increases/adjustments
Yellow = timing change
Actual Budget Amended Proposed
2007 2008 2008 2009 Projectlnformation
Seibert Circle 775,865 ~ 323,230 , I Completion of project; $127.7K collected in donations
Raw Water / Irrigation Control 461 9,927 Convert parks from treated water to raw water
Kayak Take-out _ 10,000 Kayak take-out area along stream (part of Willows development ayreement)
Stream Tract Encroachment Survey 30,000 64,881 Suvey along Gore Creek
Big Hom Park - Per Safety plan 227,512 Reconstruction of playground per safety plan
Playground Safety / Red Sandstone 7,206 425,000 465.037 Reconstruction of playground per safety plan; 20 ey ars old
Lionshead park _ - 928,000 1,067,000 New park - location currentl by eing investigated
Donovan Park 33,641 G 45,043 IXeric garden ; construct additional picnic shelter
White Water Park 327,675 48,325 I3rd hole / bladder system at Whitewater Park - per Council's approval
Skate Park 170,290 65,000 ~i Per councils request 10119/04 - temporary skate park
Ford Park Soccer Field Parking Lot Porous pavement for reconstruction of this lot; per Council 9l2, move from '09 to '10
Bear Proof Containers 196,922 _ 2,578 _ In TOV parks & trailheads; bring our cans into compliance
Art in Public Places - Programs / Art _ 168,108 75,000 318,998 75,000 To purchase sculptures, artwork, etc.
Public Art - Operating 77,111 62,167 62,167 74,290 AIPP salary and operating expenses related to RETT
Landscape Medians _ 570,000 Frontage road medians alongside redevelopment projects (Solaris, etc)
93,745 78,659 I 670,000 I09 Tear down and rebuild (and enlarge) Ford Park restroom; Restrooms at W. Meadow
Public Restrooms i Drive & Vail Road
Ford Amphitheater Renovations 250,000
Recreation Master Planning 24,957
Environmental Sustainability 192,989 250,000 312,711 255,000 Wind power, Solar power, Green Pro9rams; Recycling, etc
Open 5pace Land Acquisition _ I 551.019
Capital Paid for by RETT Fuods: 2,565,142 4,545,167 j 6,850,915 3,587,290
~ - - -
VRD-Managed Facility Projects I I
Recreation Enhancement Account _ 120,000 Reserve account for golf course improvements - funded by annual lease revenue
Golf Course Irrigation - VRD's portion 1,607,522 Finance VRD's portion of irrigation system replacement (5-year payback)
Golf Course Irrigation 1,607,522 Based on estimates from Borne Engineering; split 50% with VRD
Golf Course Clubhouse, Starter Shack, etc. 602,175 Improvements to maintenance building and main clubhouse
Golf Course - Other Improvements _ 624,500 ADA access to clubhouse; bridge and retaining wall repairs
Dobson Ice Arena 77,200 98,907 I 1,085,993 09 Roof and central air repair; outer years lighting and locker rooms
Ford Park / Tennis Center Improvements 39,200 62,000 78,800 1 115,986 09 walkways & restroom roof; '10 outbuilding, retaining walls and fencing
Athletic Fields 20,280 09 irrigation system; '12 asphalt overlay of parking lot
Youth Services 164,983 09 ADA access and furnaces
Gymnastics Center 29,611 30,621 09 retaining walls; '10 mechanical improvements
Total VRD-Managed Facility Projects 39,200 139,200 207,318 5,979,582
_
-
Total Expenditures 6,009,732 8,834,656 12,757,378 12,260,913
Revenue Over (Under) Expenditures I 2,812,884 (132,948)II _(4,789,482)II (5,340,088) _
~
Be ~ic,nning Fund Balance 8,956,389 6,953,621 11,769,273 6,979,791
Ending Fund Balance $ 11,769,273 a 6,820,673 $ 6,979,791 a 1,639,703 I
-
~ 31
s
, • - 1st Draft
TOWN OF VAIL 2009 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING FUND
2008 2008 2009 2007 Original Amended Proposed
Actual Budget Budget Budget
Revenue
Business Licenses $ 305,414 $ 314,500 $ 314,500 $ 314,500
Eamings on Investments 5,888 - _
Total Revenue 311,302 314,500 314,500 314,500
~ Expenditures
Commission on Special Events 280,000 280,000 280,000 280,000
Collection Fee - General Fund 15,200 15,725 15,725 15,725
Total Expenditures 295,200 295,725' 295,725 295,725 Revenue Over (Under) Expenditures 16,102 18,775 18,775 18,775
Beginning Fund Balance 46,517 55,317 62,619 81,394
Ending Fund Balance $ 62,619 $ 74,092 $ 81,394 $ 100,169
DEBT SERVICE FUND ~
2008 _ 2008 2009
2007 Origlnal Amended Proposed
, Actual Budget " Budget Budget
Revenue
Transferfrom Capital Projects Fund $ 2,322,497 $ 2,321,825 $ 2,286,825 $ 2,268,775
Eamings on Investments and Other 3,955 - _
Total Revenue 2,326,452 2,321,825 2,286,825 ' 2,266,775
.
Ezpenditures ' .
Principal 1,810,000 1,890,000 1,935,000 2,000,000
Interest Expense 512,098 432,396 352,396 266,775
Fiscal Agern Fees 900 2,500 2,500 2,500 Total Expenditures 2,322,998 2,324,896 2,289,896 2,269,275
'
Revenue Over (Under) Expenditures 3,454 (3,071) (3,071) (2,500),
Beginning Fund Balance 249,256 247,154 252,710 249,639
Ending Fund Balance $ 252,710 $ 244,083 $ 249,639 $ 247,139
_ 32
s .
Y 1st Draft
TOWN OF VAIL 2009 BUDGET PROPOSAL
SUMNiARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUIdD _
, 2008 2008 2009
2007 Original Amended Proposed
Actual Budget Budget Budget
Revenue
Town of.Vail Interagency Charge , $ 2,493,409 $ 2,795,945 $ 2,804,828 $ 3,177,402
Insurance Reimbursements & Other 69,055 38,800 59,857 38,800
Eamings on Investments 66,476 65,000 . 65,000 37,000
Equipment Sales and Trade-ins 148,760 133,530 133,530 79,880
Total Revenue 2,777,700 3,033,275 3,063,215 3,333,082 ,
Expenditures -
Salaries & Benefits 781,304 970,593 970,593 1,010,532
Operating, Maintenance & Contracts 1,112,880 . 1,180,450 1,413,721 1,565,525
CapitalOuttay 534,112 686,300 923,456 740,500
Total Expenditures . 2,428,296 2,837,343 3,307,770 3,316,557
Revenue Over (Under) Expenditures 349,404 195,932 (244,555) 16,525
Beginning Fund Balance - 1,385,383 1,473,250 1,734,787 1,490,232 >
Ending Fund Balance $ 1,734,787 $ 1,669;182 $ 1,490,232 $ 1,506,757
HEALTH INSURANCE FUND
2008 2008 2009
2007 Original Amended Proposed
Actual Budget Budget , Budget
Revenue
Town of Vail Interagency Charge - Premiums $ 2,418,000 $ 2,492,561 $ 2,492,561 $ 2,515,000 i
Employee Contributions 270,665 285,792 285,792 288,000
Insurer Proceeds 360,839 7,500 106,482. 20,000 Eamings on Investments 44,723 . 29,700 29,700 24,719
Total Revenue 3,094,227- 21-815,553 21914,535 2,847,719
Expenditures
Health Inusrance Premiums 267,075 330,553 330,553 339,660
Claims Paid 2,814181 2,425,000 2,425,000 2,448,059
Short-term Disability Pay 14,627 40,000 40,000 40,000
Professional Fees r 17,500 20,000_ 20,000 20,000
Total Expenditures 3,113,383 2,815,553 2,815,553 2,847,719
Revenue Over (Under) Expenditures (19,156) - 98,982 -
Beginning Fund Balance 1,009,273 560,973 990,117 1,089,099
Ending Fund Balance $ 990,117 $ 560,973 $ 1,089,099 $ 1,089;099
. 33 ;
.
~ 1 st Draft
TOWN OF VAIL 2009 BUDGET PROPOSAL
SUMMARY OF REVEtdUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND '
2008
a 2008 Proposed 2009
2007 Original Amended Proposed_
Actual Budget Budget._ Budget
Revenue
E911-Board Revenue $ 586,404 $ 582,183 $ 607,183 $ 657,015
Interagency Charges 942,204 956,694 1,050,439 1,157,497
Town of Vail'Interagency Charge 512,427 535,657 535,657 543,072
Eamings on Investrnents 38,678 - 12,000 12,142
E911 BOARD Capital Grant - - - '
Other 92,135 -
Total Revenue 2,171,848 2,074,534 2,205,279 2,369,726
Expenditures Salaries & Benefits 1,399,038 1,606,676 1,606,676 1,732,699
Operating, Maintenance & Contracts 397,630 465,511 478511 499,535
Capital Outlay - 50,000 142,000 135,000
Total Expenditures 1,796,668 • 2,122,187 2,227,187 - 2,367,234
Revenue Over (Under) Expenditures 375,180 (47,653) (21,908) 2,492
Transfer to Capital Projeds Fund - (75,000) -
Transfer from General Fund "
' Beginning Fund Balance 543,186 525,684 918,366 821,458
Ending Fund Balance $ 918,366 $ 478,031 $ 821,458 $ 823,950
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34
•
~ 1 st Draft
TOWN OF VAIL 2009 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CONFERENCE.CENTER FUND
2008 , 2008 2009
2007 Original Amended Proposed
Actual Budget Budget Budget
, Revenue
Taxes
Sales Tax
Public Accomodations Tax - - ' ' '
Penafties and Iriterest on Delinquent Taxes -
Subtotal Taxes
Other ,
Eamings on Investrnents 424,382 ~ 425,000 425,000 235,000
Total Revenue 424,382 425,000 425,000 235,000
Expenditures - General Govemment ,
Management Fee` - - ' '
General Supplies and meetings - - - '
CapitalOutlay - - ' ' '
Total Expenditures - - ' '
' Revenue Over (Under) Expenditures 424,382 425,000 425,000 235,000
Beginnir9g Fund Balance 8,621,901 8,921,901 9,046,283 9,471,283 .
Ending Fund Balance $ 9,046,283 $ 9,346,901 $ 9,471,283 $ 9;706,283
,
35
From:Jeanne
a ' • APPLTGATION FOR TOWN OF VAII. FUNDING
. ~
GIIVLR.AL INSTRUCTiONS
All applicatians must be submitbed tv the Town of Vail by Fri. june 27, 2008 by 5:00 P.M.. You musl•
provide 12 capies of the application Any applicatian received after that date or any application packet
I with fewer than 12 copies will not be considered. '
Please send application to: j Town of Vail Kathleen Halloran, Manager of Budgets & Final Reporting
~ 75 South Frontage Road West ! Vail, Colorado 81667
~
I
~ Por questions on the financial statements, please conta.ct Kaffieen Halloran at 479-2116.
, PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: Bravoi Vail Valley Music Festival 2. ContacE person: John W. Giovando, Executive Disector 3. Ma,iling addr.ess: Post Office Box 2270, Vaii, CO 81658 4.. Telephone: 970-827-5700 ; 5. E-mail address: jgiovando@vailmusicFestivaLorg
_ 6. Members and Tittes of your governing board: Doug Tansill, Chairman; Alan Kosloff, Vice Chair; Tim Dalton, Treasurer; Lucy Davis, Secre#ary
. 7. AmouY?t of contribufion requested: $175,000
8. Organization fiscal yeaz-end: Sepfiember 30, annually
9. Are your books audited? Yes.
10. How will Ehe contribution be used? $175,000; $75,000 for The Philadelphia Orchestra residency,
$75,000 for the New York Philharmorcic residency and $25,000 for General Operating.
' The Bravo Festival wi11 celebrate ifs 22nd Season during the summer of 2009.
Il. How does your request support item IC of the contribuhon policy? Please see attached.
12. Who currently fiinds your organization (other governments, private donations, user fees,
etc)? The Sravo! Festival receives funding support from private and familp
foundations; federal, state and loca] government; corporate enterprises; individual
patrons; as well as fxom membershap fees fram Ehe local community Guild. Earned
incame is generated through ticket sales, program advertisiag, concession sales and
investments. 3
~
13. Organization's mission statement: To enhance the cultural life of the Vail Valley
:
through the organization and presenta#ion of classical and popular music programs
at tlte highest international artistic level. To foster the performing arts - music,
dance and theater - in the Vail Valley. To promote public education in the arts. To
provide an additional cultural dimension #o the summer season that encourages part
time residents to spend more time in the Vail Valley and attracf summer visitors in larger numbers for longer stays thereby contributing to the cultural and economic
well being of the Vail Valley.
(If more room is needed to answer quesHons, please use the back of this page:)
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'APPLICATION FOR TOWN OF VAIL FUNDING
:
Balance Sheet
Instructions: You niay insert a print out of your own financial report. format.
Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
Fiscal Year (Date: Sentember 30 2007)
Assets:
Current Assets:
Cash arid cash equivalents. .
Unrestricted Funds $794,184
Temporarily Restricted Funds 120,597
Restricted 242,810
Investments
Unrestricted Funds 729,392
Temporarily Restricted Funds 854,042
Accounts receivable, net 86,621
Due to (from) other fund
Unrestricted Funds 46,963
Temporarily Restricted Funds (46,963)
Prepaid expenses 67,641
Fixed Assets:
Leasehold improvements 100,497
Less: accumulated amortization (77,924)
Furniture; fixiures & equipment 312,099
Less: accumulated depreciation (219,662)
Total Assets $2,082,621
Liabilities:
Current/Non-current Liabilities:
Accounts Payable and accrued liabilities $54,556
Lease payable 6,466
Deferred compensation obligation 151,665
Total Liabilities $212,687
Net Worth (Total Assets Minus Total
Liabilities) $1,869,934 5
,a APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budget
' As of June 17, 2008
Revenues:
Event Income $1,306,500
Festival Contributions 2,858,491
Grant Revenue 229,500
Program Advertising 180,000 -
Interest/Miscellaneous 34,200
In-kind Contributions 3,392,560
Total Revenue $8,000,251
Expenses:
Orchestra/Artist fees/travel
/housing 2,172,260
Special artistic 186,275
Marketing 478,700
Aclministrative - 236,260
Salary, benefits 1,282,791 In-kind:
Housing 708,750
Advertising 413,300 Production 300,960 Orchestra 1,085,000 .
Other 884,550 Total Expenses $7,749,346 Total Revenue Minus Expense ($251,905)
6
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.11. How does your request support item 1C of the contribution policy?
a) A positive, sustained economic climate
The 22na Anniversary Season of Bravo! will serve an estimated 70,000 concert-goers through the
production of 19 orchestral concerts, 2 free orchestral youth programs, special pops concerts and 1 free Patriotic.
Concert at the Ford Amphitheater in 2009. Music Matters educational programs include 20 chamber music
concerts tluoughout the Vail Valley, 40 out-door concerts by the Festival's "Young Artist Ensemble-in-residence
Progra"m," 25 student programs such as Strings in the Schools, After School Percussion Programs, donated
instruments, music scholarships and the public library concert series, "Live Q the Library" featuring musicians
from The Philadelphia Orchestra and the New York Philharmonic Orchestra designed for children ages 3 to 7.
During the 2008 season, the Festival will bring to Vail more than 500 performing artists including four
professional orchestras: The New York Philharmonic, The Philadelphia Orchestra, The Rochester Philharmonic,
and the Columbus Jazz Orchestra. A total of 11 conductors, 18 concerto artists, and 45 orchestral support staff
accompany these orchestras. The 106-member New Mexico Symphony Orchestra Chorus will also appear together
with the Colorado Children's Chorale, in a production of Orff's Carmina Burana led by the Philadelphia Orchestra.
Approximately 550 family members and guests will accompany the musicians. An estimated 40% of ticket buyers
come hom ou#side Eagle County, Colorado. The performing arts are approximately 50% of the draw to the Vail
Valley during the summer months which account for a substantial economic impact to the region thus lielping to
support a positive, sustained economic climate in the Valley. An economic impact study conducted at the close
of the.2007 season, indicated that the Festival was responsible for $9.3 million in incremental sales tax in Eagle
County over the course of the summer. Retail and sales taxes collected exceeded $750,000 in Vail.
In addition, the Festival contributes directly to a positive economic climate in Vail through the housing of
orchestra members. All orchestras in 2009 residencies will be housed in Vail. Please see below for a breakdown
of housing costs for the 2008 and 2009 seasons:
ORCHESTRA 2008 2009
HOUSING COSTS Actual Projection
New York Philharmonic Housing Total Total
Antlers at Vail $48,870 $51,500
Vail Cascade Resort & Spa 45,900 48,200
Vail Marriott Mountain Resort & Spa 6,750 7,100
Housing Expenses, In-Kind 200,000 200,000
Sub-Total New.York $301,520 $306,800
Rochester Philharmonic Orchestra Housing
Antlers at Vail $22,275 $23,500
Lifthouse Condos 6,300 6,700
Housing Expenses, In-Kind 200,000 200,000
Sub-Total Rochester $228,575 $230,200
The Philadelphia Orchestra
Antlers at Vail $48,870 $51,500
Vail Cascade Resort & Spa 45,900 48,200
Housing Expenses, In-Kind 200,000 200,000
Sub-Total Philadelphia $294,770 $299,700
Columbus Jazz Orchestra
Vail Marriott Mountain Resort & Spa $10,000 $10,500
Sub-Tota1 Columbus Jazz Orchestra $10,000 $10,500
Total Orchestra Housing Expenses $834,865 $847,200
7
.
In 2009 the Festival will feature two Tier One Orchestras together with the acclaimed Dallas
Symphony Orchestra or; the Rochester Philharmonic Orchestra. The New York Philharmonic will return for
Bravo's 22nd Season and their seventh year residency in Vail. Music Director Lorin Maazel and the New York
Philharmonic Orchestra continue to delight attendees of the Bravo Music Festival. The Philadelphia Orchestra,
known internationally as the "Musicians' Orchestra" returns for a third year. Founded in 1900, The Philadelphia
Orchestra has distinguished itself as one of the leading orchestras in the world through a century of acclaimed
performances, historic international tours, best-selling recordings, and its unprecedented record of innovation in
recording technologies and outreach. The Bravo Festival's level of artistic excellence continues to outrival festivals
nationwide and attract visitors to the Town of Vail.
Bravo creates national recognition to Vail through the presentation of three great American orchestras. In _
acldition all chamber music performances are taped live for radio broadcast throughout the United States and
Canada by Nation.al Public Radio's "Performance Today" series, reaching an estimated six million people per
program through 229 member stations. Bravo receives major national coverage in the metropolitan areas. of
Denver, Los Angeles, San Francisco, Phoenix, Albuquerque, Salt Lake City, Chicago, St. Louis, Boston, New York,
Philadelphia, Washington, Rochester, Aflanta, Dallas, Houston, Cleveland, C.harlotte, Seattle, Indianapolis; Kansas
City, and Miami. The Festival averaged 10,000 "visits" per month to its web site during the last 12 months. The
Festival was featured in Symphony Magazine, a nationally distributed magazine of the League of American
Orchestras. The 22na Season of 2009 is scheduled for June 27 through August 4.
b) An environmentally sensitive high quality of life
The Bravo! Festival helps to provide and sustain a high quality of life in the Vail Valley with
production of over 100 concerts and events annually together with 115 open rehearsals. The concerts
incorporate orchestra, chamber music, pop /folk, and student programs thus providing an abundance of cultural
opportunities. The Bravo! Festival is committed to setting the highest international standard of excellence in the
performing a.rts and to creating a strong sense of community and pride for the Vail community through the arfs.
Music enriches all of our lives. It is a universal language of mankind and is indeed environmentally sensitive.
All Fesfival collateral including ticket brochures, pocket calendars, primers, posters and program books
are printed on recycled paper thus continuing Bravo!'s efforts in creating a"green Vail:' Additiorially, the
Festival exercises many environmentally sensitive policies year-round. These include: .
s The Festival recycles paper, cardboard (corrugated and non), #1  plastics, cans, tinfoil, newspaper,
magazines to the tune of four tons per year. This number has been decreasing over the years as we become
more and more web based in our efforts.
• The program book is printed on partly recycled paper and concert-goers are encouraged to reuse their book
through the entire festival and recycle it upon its completion.
o All letterhead, envelopes and other collateral pieces are printed on partly recycled paper.
• All electrical equipment: printers, computers, monitors, peripherals, etc: are sent to a recycling center.
o No longer needed office furniture is donated to our local community fund that then in turn sells the items
and donates the money to local charities.
o Whenever possible, Festival staff relays information to patrons via the internet to cut down on the use of
paper.
• The Festival calls ad agencies, magazines and newspapers to be removed from their mailing lists or ask for
a web version of the information.
• Plastic plates and aluminum silverware are used at our office.and recycled upon its deterioration.
s All lights and computers are turned off at the complerion of each work day and oil based heaters are used
to cut down on electricity.
8
I APPLICATION FOR TOWN OF VAIL FUNDING ~
•
GENERAL INSTRUCTIONS . All applications must be submitbed to the Town of Vail by Fri. June 27, 2008 by 5:00 P.M.. You must
provide 12 copies of the application. Any application received after that date ar any application packe#.
with fewer„than 12 copies will not be considered. ,
Please send application to:
Town of Vail
Kathleen Halloran, Manager of Budgets &Fin'1 Reporting
75 Soixth Frontage Road West
Vail, Colorado 81657
For guestions on the.financial statements, please contact Kathleen Halloran at 479-2116. PLEASE TYPE_THIS APPLICATION OR PRINT IN BLAQC INK.
1. Name of organization:
Vail Farmers' Market & Art Show
2. ContacE person:
Angela Mueller
3. Mail.ing address;
PO Box 1978, Vail, Colorado 81658
' 4. Telephone:
970.476:1281
5. &mail address:
mueller.a@comcast.net 6. Members and. Tides of your governing board:
Marc Levarn: President, Martin Stewart: Vice President, Tom Krabacher: Treasurer, Jenn Bruno:
Secretary ,
. 7. Amonnt of rnntribntion requested: In kind services: Estimated cost $11,000
8. Organization fiscal year-end: December 31'
9. Are your books andited? No
10. How will the contribution be used?
The Vail Farmers Market & Art Show has traffic control for the TOV buses, pedestrians and
bicycles at Vail Road and Village Center Road every Sunday of the Vail Farmers' Mazket & Art
Show. The estimated cost is $6500. The drop off and pickup of the temporary bus stop signs; parking signs, no- bike signs, cattle
guards, cones, etc, trash and recycling pickup and eleciricity has an estimated cost of $4,500.
11. How does your request support item 1C of the contribution policy?
These services improve visitor satisfaction and increase visitor intent to return by providing a
safer environment for buses and pedestrians when cirossing Vail Road. The fraffic confrol at
Village Center Road keeps any cars from inte=rupting pedestrian flow at the ionarket. The
3 .
convenient tempo.rary. bus stops will allow visitors to spend more money in Vail and generate
' more sales taxes. Tlte Vail Farmers' Market is the largest market in Colorado with 115 tents and
over 125,000 visitors annually. The out of town vendor permit fees and sales tax exceeded
$28,000 in 2007 and we also have seen the increased sales by Vail businesses and the sales tax on
those sales. Roughly one-quarter of the vendors in ttie market are from Vail, plus all the
additional sales of the non participating Vail businesses have created a positive profifi margin for
many as a re sult of the incceased pedestrian traffic on Sundays. The market has created another
reason to come irito Vail and shop and meet friends.
12. Who currendy funds your organization (other governments, private. donations, user
fees, etc.)?
The funds we use for the market are from vendor fees, CSE and sponsors
12 Organization's mission, staMment:
The Mission statement of the Vail Farmers' Market & Art Show is to attract foot traffic'to .
Meadow Drive Businesses.
(If moi~e room is needed to answer questions, please use the back of this page.)
4
APPLICATION FOR TOtiVN OF VAIL FUNDING
- ' ' Balance Sheet
Instructions: You may insert a print out of your own financial report format.
Round all figures to the nearest ciollar: Please present in as much detail as possible.
' Most Recent Completed .
Fiscal Year lDate: ' 12 / 31 / 07 ) .
Assets: $
Cash: $29,571 .
Total Assets $ 29,571
Lialrilities: $ none
$ 0 -
-Total Liabilities '
Net. Worth (Total Assets Minus Total
Liabilities) $ 29. 571 .
5
APPLICATION FOR TOWN OF VAIL FUNDING
, f Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current F scal Year Budget
Revenues: $
(List by funding source)
Vendor Fees: $49,655
CSE $50,000
Sponsors $11,250
Total Revenue $110,905
Expenses: $
Entertainment: $15,400
Adverlising: $45,667
Services: $18,491
Insurance: $2,591
Supplies: $23,326
Misc.: $412
Total Expenses $105,887
Total Revenue Minus Expense $ 018
Revenue minus Exqenses for 2006: ($7500)
6
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REVISED
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Vait Jazz Foundation .
2. Contact person: Mia Vlaar, Executive Director
3. Mailing address: PO Box 3035, Vail CO 81658-3035
4. Telephone:970.479.6146
5. E-mail address: vjf@vaitjazz.org -
6. Members and Titles of your governing board:
Howard Stone, Chair, John Clayton, Jr., Director of Education, Robert E. Ford, John W.
Giovando, Andrea L. Glass, Dr. Witlie L. Hill, Jr., Chuck Holcomb, Mike Peak, Les Stern;
Cathy Stone .
7. Amount of contribution requested: $45,000
8: Organization fiscal year-end: October 31, 2008
9. Are your books audited? No
10. How wilt the contribution be used?
The Vail Jazz Foundation, Inc. is a.501(C)(3) Colorado nonprofit corporation whose mission is to
perpetuate jazz music through live performances and jaa education, with a focus on young
musicians and young audiences. The Vail Jaa Festival was born in,Vail as one of the first ever `Jaa
Party'. As our.name says, Vail is our home, we office in Vail, and in 2009 the Festival will celebrate
its 15th ariniVersary in Vail. We are proud to be a Vail non-profit cultural organization. The Vail Jazz Festival
, For the past 14 summers, the VJF has provided first class jaa programming to the Vail
_ community, commencing.in 1995 with a two-day event with 500 attendees, and growing into a
summer tong festival with over 17,000 people attending 25 performances in and around Vail
- (half of which were free) in 2008. As Vail has grown, so has the Vail Jaa Festival, and we have
provided the highest quality productions and talent consistently since 1995.
Education Programs
• Since 1997 the VJF has presented, free of charge, Jaa Goes to School to all the 4`h and 5t'
grade students in Eagle County. This unique jazz education program reaches over 1,000
students every year. • Since 1995, the VJF has presented the Vail Jazz Workshop, a unique education program for
promising young jaa musicians. One hundred fifty four young jaa musicians have attended
the workshop in Vail,. and many have now become professional jazz musicians.
• Since 1998, the VJF has brought 100 inner-city high school "students from Los Angeles to Vail
to perform over the Fourth of July weekend. Although this program has received Town
funding in past, the VJF brought the ICEF Jazz and Marching Band to participate in July 4tn
celebrations without direct financial support from the Town. 1
2008 Funding Background
In 2008, the Vail Jazz Foundation received $37,595 from the Town of Vail in direct and indirect
funding as detailed below. ,
Funding Funding Funding Purpose -
R uested Received Party
$40,000 $25,595 Commission on S ecial Eyents Jazz at Vail Square
$20,000 $7,500 Town of Vail Vail Jazz Festival -
$4, 500 Vail Farmers Market Jazz @-The Market
Indirect funding from Vail Farmers Market, which the Town Council also funds.
As can be seen from the above. table, the Vail Jazz Foundation requested funding from both the
Commission on Special Events and the Town Council. As a culturatly designated organization, we
request funding from the Town Council exclusively going forward. We believe this simplifies things for all involved and provides transparency of funding for the Town.
In 2008, the funding received from the Commission on Special Events was 63% of the funding
requested. Nonetheless, we delivered all five concerts as originatly proposed, exceeding
expectations in attendance, audience response, and sales tax revenue. In 2008, we pulled out every stop to create the very best lineup of talent. However the favors have
been called, and in order to produce the same quality of production and talent in 2009, we are
requesting additional funding.
Our request is for $45,000 to fund the Vail Jazz FestivaL It should be understood that.the funding
requested for the Festival covers all the performances presented in Vail over the course of the
summer. Full funding would enable the VJF to not only duplicate our 2008 schedule, but also
expand the Festival's public reach by presenting our aftemoon performances over Labor Day
weekend in the Vail Square venue, thereby substantially incr.easing the audience and visibility of
the Festival. The potential for 15 hours (three, five hour shows with up to four sets each) of
additional programming in Vail Square is a substantial economic opportunity for the Vail
community.
The 2009 Vail Jazz Festival
The 2008 Vail Jazz Festival was the biggest ever, receiving rave reviews from guests, residents,
merchants, restaurants, partners and donors, volunteers and students. Enclosed is a DVD of the
Trombone Shorty concert on August 7, which exemptifies Jazz at Vail Square.
In 2009 we are capitalizing on the momentum created by our Jazz at Vail Square series of concerts.
We are also responding to the Town Council's request to bring performances into the public sphere
by offering afternoon concerts at the proven venue at Vail Square in Lionshead. For 2009, the Vail Jazz Foundation has three key objectives in order to maximize community
benefit for our performances.
1. Bring the Labor Day Weekend Jazz Party into a public, outdoor venue using the well
received Jazz at Vait Square venue in Lionshead.
2
2. Pursue the Vail Marriott as our host hotel for the Jaa Party over Labor Day, in order
to counter the perception of a`private party',. and to provide a venue with. easier
access for Vail residents and guests.
3. Continue our tradition of providing the finest lineup of talent, best quality of
production, and strong bottom line revenue to the Town of Vail through our events.
VAIL JAZZ FESTIVAL 2009
The 2008 CJO performance was attended by over
;'~s'~~. •
1,400 seanned guests on June 25. The late June;
mid week date wilt be targeted in 2009); in order
to provide' an early kick off for the summer of
~ cultural events in VaiL The Vail Jazz Foundation
collaborated' with Bravo! to offer a shoulder
season jaa concert in order to contribute to a
positive sense of community, offer diversity of
cultural events, and contribute to economic
vitality. Estimated 2009 attendance: 1,500.
The Columbus Jazz Orchestra 2008 Funding: The Vait Jazz Foundation provides
Byron Stripling, Artistic Director housing for the CJO through a sponsorship of
Co-presented with Bravo! Vail Valtey Music approximately $7,000 in 2008.
Festival, Ford Amphitheater, late June 2009
Occurring on nine consecutive Sundays beginning
late June, the free concert series features regional jaa talent performing live from noon to
3:30pm.
Estimated 2009 attendance: 18,000 or 2,000 per
~
concert.
2008 Funding: The Vail Jazz Foundation receives
$4,500 for artist fees from the Vail Farmers'
Market.
Jazz @ The Vail Farmers' Market -
3
Continuing a tradition of bringing underprivileged
students from South Central Los Angeles to
perform in Vail's Juty 4`h celebrations, the Vail
Jazz Festival hosted the ICEF Jaa and Marching
Band for three days this summer. The band
~ performed in the July 4`" parade in Vail Vitlage
and again in Vail Square during the post parade
festivities.
While this educational Program of the Vail Jazz
, ~Ty
t.
Festival was not directly funded by Town of Vail,
~ it nonetheless received tremendous in kind and
financial supportfrom local businesses and
individuals s including Moe's Barbeque, the Vail
ICEF Jazz £t Marching Band Mountain School, Vail Resorts, Blue
.lUl 4th Moose/Chophouse and many others, and will be
. Y part of the 2009 Vail Jaa Festival.
" 2008 was the inaugural season for the free concert
series, Thursdays from July 31 - end of August,
from 6-8pm in a tented venue outside the
Arrabelle in Lionshead. The event features a
diverse lineup of nationat jaa talent. The event
receives tremendous support from the Lionshead
merchants, Vail Resorts, the CSE (see financials)
' and others. In 2009, we are budgeting for a larger
tent to accommodate more seating for our
burgeoning audience.
Estimated 2009 attendance: 3,000 or 600 per
concert.
Jazz @ Vail Square
2008 Funding: Total budget of $63;2-50 inc[uded
$26,595 from the Commission on Special. Events,
$15,905 from The Arrabelle, plus in kind for a
total of $12,650 per show.
4
This internationally acclaimed event features over
twenty-five of the world's greatest jaa musicians
playing over 24 hours of music each Labor Day
- Weekend.
~ f Each day, this pubtic event offers the opportunity
to enjoy up to three sessions of musicians. _
A typical session lasts anywhere from two to five
hours, includes up to five different sets of
musicians, and costs $45 for aftemoon and $55 for -
evening sessions.
The 2009 Festival will include up to three, five-
Labor Day-Weekend Jazz Party hour aftemoon performances at_. the outdoor
venue at Vail Square.
Estimated 2009 attendance: 3,750
2008 Funding: $7,500 grant from Town Council.
As we enter our 15 anniversary year, we certainly
don't lack creative ideas and goals for future .
events. The following opportunities have been
, identified to have reat potential in future:
Headliner event at the Ford Amphitheater.
This woulii require a substantial budget but
z would attract a crowd of 1500+ to the Ford
Amphitheater for an exceptional jazz artist(s).
The VJF brought Diana Krall here in the
~ nineties, and this would be the level of talent
we would seek for such a show:
Gourmet on Gore. Collaboration with
Gourmet on Gore was considered for 2008 and
could be a reality in future years. At this
writing the idea has been discussed, but the
Future Opportunities timing of this proposal does not allow for
inctusion for 2009. The VJF will explore this
possibility with Hightine in future.
5
As a Sponsor at the $45,000 level, the Town of
F Vail would receive the fol[owing benefits:
~
• Website Listing.
~ • Email Marketing Inclusion.
• Press Release Inclusion
s Program Listing.
• Four tickets to each session at the Labor
~ Day Jazz Party.
• Eight patron passes to the Labor Day Jazz
~ Party including Saturday evening's dinnec .
with the artists. '
a Framed Vail Jazz Festival poster
autographed by all the artists..
_ • Verbal stage recognition as the Presenting
Sponsor of alt events held in Vail Square,
- inctuding five Jaa @ Vail Square concerts
' and three afternoon Labor Day Jaa Party
Sponsorship Benefits concerts.
• Other benefits as negotiated.
The Vail Jaa Foundation requests that we, retain
Formal Request for a Town Council member or other town
representative on our board of directors. We are 'Director for currently realigning our board and believe that a
Vail Jazz, Foundation Board seat for a current Town Council member woutd
benefit both entities. We will follow. up on this
request in early October. _
11. How does your request support item 1C of the contribution policy? .
The Vail Jaa Festival consistently brings cultural diversity to Vail through the presentation of
world class jaa talent from June through September.. The Vail Jaa Festival enjoys an
audience of education and affluence, while stitl welcoming guests of all socio economic
levels and races to our pertormances. The demographic breakdown of Festival attendees is
estimated at 50% out of state visitors; 20% Vail residents; 30% in-state visitors. The audience
demographic is 60% aged 45-64, 58% with annual household income exceeding $100;000, and
over 65% with a cotlege or post graduate degree. Our festival draws African Americans and
people from varied racial backgrounds from the Denver area and beyond year after year.
The Festival contributes to economic vitality by giving fotks a reason to come info Vail Village
and Lionshead. This contributes to sales and lodging tax revenue. Aggregate anticipated
attendance at the 2009 Festival is 26,250.
A. The Vaii Jazz Festival directly benefits the community of Vail:
? Contributes to cultural diversity, a reason to visit, and sense of community
through live jaa performances, both free and ticketed. .
? Provides a world class jaa festival that matches and comptements the classical
music and dance festivals offered all summer long.
6
? Brings residents and guests into Vail Village and Lionshead for concerts; providing
additional lodging and sales tax revenue.
? Creates nationat and international media recognition of Vail as a serious
destination for jazz lovers everywhere.
B. The Vail Jazz Festival fulfills the town's mission: -
"In order to be the premier mountain resort community, we're committed to providing
citizens and guests with a superior level of environmentally-sensitive services and an
abundance of recreational, educational, and cultural opportunities."
? The Colorado Council on the Arts rates the Vait Jazz Festival superior in artistic
excellence: our jazz events live up to Vait's world class reputation for cuttural
events.
? Surveys from our events consistently show a majority of attendees rate ou-r
performances and our venues as `excellent'.
? Our performances are environmentalty sensitiVe; we create outdoor venues
according to town guidelines and utilize existing infrastructure wherever
possible. ? The Vail Jau Festival contributes to a rich and diverse offering of cultural _
activities in Vail for residents, employees, merchants, and guests.
C. The Vail Jazz Festival has a positive impact on the resort community's health:
? We collaborate with marketing entities and other non-profits to fill out.the
summer schedule of events and avoid conflict where possible. Our Festival is
designed in both timing and talent to complement Bravo! Vail Valtey Music
Festival, Hot Summer Nights concert series and the Vail International Dance
Festival. - ? Our Festival provides entertainment options to both guests and visitors that
combine the natural beauty of Vail with.tive jazz music.
? Our Festiva[ has a loyal following that keeps visitors and residents coming back _
annually. ? A strong cultural, community contributes to a strong community. Our Festival
honors jaa, America's own art form, white our educational programs strive to
perpetuate the jazz art form through live performances; with a focus on young audiences and young musicians. Our fifteen year history bears out the quality of
our long term contnbution.
? Music has been proven,to add depth, dimension and enjoyment to our.lives; to.
lift the spirits and re[ax the mind. We bring rriusic to guest and residents nlike
to enrich their experience ond thus their lives! This is our mission!
12. Who currently funds your organization?
7
In kind and .cash sponsors include: Atpine Bank, Alpine Party Rentals, Alpinaire,
Arrabelle; BBE Sound, City Market/Kroger Foundation, Colorado Council on the Arts, -
- Colorado Mountain.Express, Ella Fitzgerald Charita6le Foundation, Evjue Foundation;
Hertz, Jack FM, KZYR - The Zephyr 97.7 FM, KUVO-89.3 FM, KVBA-TV8, National Endowment for the Arts, Notably Fine Audio, Playboy Jazz Cruise, Plum N, Prima, Rocky
Mountain Reprographics, Town of Vail, United Way; Vail Daily, Vaii Resorts, Vail Valley
Foundation, Vilar Center for the Arts, Wal Mart Foundation, Yamaha. We also have
several hundred private donors.
13. Organization's mission statement: '
The Vail Jaa Foundation, Inc. is a 501(C)(3) Colorado nonprofit corporation, incorporated in
1996, with the mission of perpetuating jazz music through live performances that showcase
. the artistry and talent of great jazz musicians, and through jazz education, with a focus on
young musicians and young audiences.
TESTIMONIALS 8 LETTERS OF ENDORSEMENT
VAIL JAZZ FESTIVAL I wish to extend my congratulations and appreciation for the very special occasion you produced: Your
selection of musicians and the exceptional level of artistry they provided made for a unique and very
enjoyable ezp'erience. Especially amazing--the musical maturity and level of excellence demonsttated by the young performers benefitting from your Vail Jazz Foundation.and the example and instruction of such a '
fine person and.perf,ormer as John Clayton and his fellow expert iristructors. The spirit and camaraderie of
the young professionals was evident and motivating to all--including the audience. .
Bill Forssander, CODA Consulting Group, Ltd., Attendee
• We have enjoyed jazz in Vail for many years going back to the tent at the Marriott and the.small toom below
the Kaltenberg Castle. Three years ago we decided it was time to give something back to the Jazz Festival
so we volunteered our services. In return, we have been rewarded by meeting many interesting.people
among the staff and other vblunteers. The highlight of this past season was the introduction of 'Trombone
Shorty° at Vail Square and Ann Hampton Calloway Joel Frahm and Benny Green at the Labor Day Party. In
summary, it gets better every year!
Norm and Char Plotsky, Volunteers, Annual Attendees
`Love the tenY .
`Great location, could use more chairs!' `Love this!'
`Fantastic!' .
`Jau at Vail Square has been a wonde rful addition.'
`Love the tent in the square = great in the rain!' .
Jau at Vail Square Survey Comments
Jazz at the Market was a huge success. The Vail Farmers' Market and ArtShow patrons look, forward to
being entertained each week. The crowds that listen to the performers are always smiling and ready to
peruse the market. We could not ask for a better fit!
Angela Mueller, Vail Farmers Market
8
, .
THE ARRABELLE
AT VAIL SQUARE
A ROCKRESORT
September 19, 2008
To: Vail Town Council
I am writing to wholeheartedly endorse the Vait Jazz Foundation and the Vail Jaa Festival.
The Jaa at Vail Square series of concerts proved to be one of the most successful first year concert series I've seen. Not only did it bring hundreds of guests into Vail cluring a time that is
historically quiet, it also brought life and enthusiasm to everyone from our hotel guests to our
staff and everyone in between.
(n my work with the Lionshead Merchants' group, I have seen a group of skeptical business
owners transformedinto,jaa fans this summer. The energy that this free series brought into
the new _Lionshead. was unprecedented. The quatity of the shows was outstanding - and our
staff rose to the occasion to ensure that our guests and homeowners needs were met.
Howard Stone put together a terrific lineup including jaa singer/crooner Curtis Stigers
traditional jazz, Lati.n Jaa, and Trombone Shorty's New Orleans funk-hip hop style of jaa.
This diverse lineup en"sured that each week we were in for a surprise, while the quality of
talent was consistently excellent.
We also saw a jump in revenue on the concert evenings, we noticed that riot only did the
audience enjoy a cocktail during the concert, but many entered Centre V and the surrounding
Lionshead establishments for dinner following the concert. I believe the success of Jaa at Vail
Sguare is a real testament to the impact on all of Lionshead.
On behalf of the Arra.belle I urge you to support the Vail Jaa Festival for 2009.
Sincer~ely, .
•.L~,,, ~,c,,,,
.
John Davusey~ .
Vail Area Director of Sal Fi.Marketing
Rock ftesorts Vail Collection
'I'lne tlrxabelle. at Vaal Scgiaare
675 Lionshead Place
Vail, CO 811657
ROCKRESORTSm Phone: 866-662-ROCK (7625)
0 Printed on 30% post consumer recycled paper using soy based inks.
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ANTLER5 AT \IkIL
CONDUMINIUMS & CONFERENCE CENTER
' 680 W. Lionshead Place Vaii, CO 81657 970-476-2471 970-476-1012 fax www.antlersvail.com
IVIEIVIORANDUIV!
To: Town ofi Vail From: Rob LeVine, General Manager
Date: 09/18/08
Subject: Jazz at Vail Square
The Antlers Condominium Association would like to go on record as being a HUGE
fan of the Jazz at Vail Square program. Not only do our guests like it a lot, but
more importantly it has brought life and excitement to Lionshead on Thursday nights
like never before. -
We in Vail are generally spoiled with regard to the quality of our events; in addition to
the quantity. Jazz at Vail Square is no exception. Everyone recognizes Bravo and ;
WoHd Cup skiing as being incredibly special. For those in the know, the programs
put on by the Vail Jazz Foundation are every bit as °world class". It's a little
frustrating that the general recognition of that is less widespread, but at least it's '
growing: - Back in the mid 90's there were a plethora of reasons that we instituted the
Lionshead masterplan. Obviously, the hope was to improve the area, as well as its economic fortunes. Perhaps the most important goal of all, was the one that dealt
with the °vitality" of the neighborhood. Just as important as the aesthetics.and the
architecture (as bad as they were), creating programs and events that bring people. in
and make them want fo hang,out, can, only attract more folks.
On the vitality meter, Lionshead today is light years ahead of where iYs ever been at least in the thirty years that I've been here. The Jazz at Vail Square program is a
signifcant part of thaf success. The only thing more exciting than the changes we've
seen recently is the prospect for continued improvement in the future, and there's no
doubt in my mind that Thursday night jazz will continue to play an integral role in that.
In addition to my personal appreciation for the Jazz program and what it has done for
Lionshead, I'm confident that the rest of Lionshead feels the same way.
P A/V
Robert LeVrie
General Manager
.
Ross Davis, Jr.
P.O. Box 190
Vail, Colorado 81658
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Phone: 970-476-2414 '
Facsimile: 970-479-0467
Email: rossdavisjr cr qwest.net
_ September 18, 2008 Vail Town Council
To«n of Vail ,
95 S. Frontage Rd. W.
Vail, CO 81657
Re: Jazz at Vail Square
As a long time business owner in Lionshead, I would like to take this opportunity to endorse and
recommerid the continuing support of the Jazz at Vail Square program that we enjoyed this Summer in
Lionshead. The programs, particularly the Thursday evening events, drew large and enthusiastic crowds
to Lionshead, with direct and visible benefit and increase in traffic and business. The crowds tend to be
affluent and well behaved, and I have heard of no problems relatirig to the events.
Our business, Bart & Yeti's, has experienced increased traffic and business on the nights of the
programs, and the customers exposed to Lionshead by the events seem to return and became repeat
customers of our business.
We have valued the program enough to host the students participating in the program for a dinner, an
everit that we have enjoyed over the years.
Ongoing and continued support by the Town Council, of tliis and other special events in Lionshead,
serves to make the commercial and cultural ambiance in Lionshead a positive and memorable
experience, both for our guests and the business community.
If you have any questions„or comments feel free to contact my office. . Sincerely yours;
- .
i ~ Rossil'Davis, Jr.
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xDiaa
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollaz. Please present as much detail as possible.
Current Fiscal Year Budget
Yeaz Ending October 31, 2008
Revenues:
(List by funding source)
Admission $ 50,000
Sponsorship 15,000
Production Fees 47,000
Individual Contributions 95,000
Business Contributions 33,500
Foundation Grants 85,000
Advertising Allowance 4,000
Other Fees 5,500
Merchandise Sales 5,000
Silent Auction 12,500
Interest 3,000
TOTAL REVENUES $ 355,500
EXPENSES:
JAZZ FESTIVAL
Artists & Production $ 148,620
Advertising/Marketing/P.R. 28,850
Allocated Administrative Overhead 35,000
SUBTOTAL 212,470
EDUCATIONAL ACTIVITIES
Vail Jazz Workshop 26,750
Jazz Goes to School 16,050
July 4th Marching Band Trip 15,000
Allocated Administrative Overhead 17,500
SUBTOTAL 75,300
ADMIlVISTRATIVE EXPENSES
Fundraising 10,500
Adminisiration 57.230
SUBTOTAL 67.730
TOTAL EXPENSES $ 355.500
TOTAL REVENUES NIINUS EXPENSE $ 0
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APPLICATION. FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: Round allfigures to the nearest dollar. Please present in as much detail as possible.
Most Recent Coripleted`
Fiscal Year (Dafe: October-31, 200~ ' .
Assets:
Gash in Bank $162,046 '
Personal Property-Musical Instruments 7,550
Total Assets 169 596 .
Liabilities: .
Loan Payable $ 121,841
Total Liabiliries $ 121,841
Net Worth . $ 47,755
Total Liabilities and Net Worth $ 169.596
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COLORADO
SKl"~ £t; SN O1NB;QARU
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MUSEUM AND.NALL OF FAME
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Colorado Ski Museum, Inc.
2. Contact person: Executive Director-Susie Tjossem
3. Mailing address: PO Box 1976, Vail CO 81658
4. Telephone:970-476-1876
5. E-mail address: stjossemGgnail.com
6: Members and Titles of your governing boazd:
David Scott-Chairman, Hartman Axley-Vice Chairman, Chuck
Schobinger-Secretary and Compliance, James L. Duke- Treasurer; Diane
Boyer-Boazd Nominations, james Dunn-Collections, Kevin Duncan,
Kent Erickson, David Gorsuch, Gerald Groswold, Charlie Knrtz, Janet •
Martin- Development, John McMurtry-Ha11 of Fame Nominations, Bob
Meserve-Disabled Skiing, Joy Spring Membership, and Bill Tomcich
7. Amount of contribution requested: $55,000
8. Organization fiscal year-end: September 30
9. Are your books audited? No
10. How will the contribution be used?
• Two Gold Parking Passes-To be used for a fundraising auction item
or a membership benefit.
0 $5,000 - contiribution to help offset-the cost of our evening staff. The
contribution would be a welcomed acknowledgment of the after
hours informational role the Ski Museum staff plays for the town.
Our employees double as information hosts each evening from 5:00
pm-S:OOpm after the Information Center has closed for the day.
Additionally, we stay open late when the higliway is closed to
house and entertain stranded travelers.
0 $10,000 - contribution towards the initial planning of a 50th
anniversary Vail History documentary. This project will be a
collaboration between TOV (Suzanne Silverthorn), Colorado Ski
Museum and Vail Resorts. When completed the film will be used to
celebrate our 50'h anniversary, promote Vail and be a centerpiece of
the Vail History Exhibit at the Ski Museum.
0 $15,000- contribution towards an "Ask a Vailite" interactive exhibit.
The interactive kiosk will answer questions and give little known
facts about Vail and its history. Famous and infamous Vail locals
will be the stazs of this exhibit. 0 $15,000 - contribution towards continued FREE ADMISSION. The
Museum is one of Vail's premier educational and cultural
activaties: By keeping it a free year round cultural activity it helps
make Vail more appealing. Free museum admission draws people
into Vail who otherwise might not visit.
0 $10,000-contribution towards our community education initiatives.
In striving to fulfill its mission of educating adults and children
about Colorado's rich skiing legacy the Colorado Ski Museum has
implemented a variety of education programs. These age-relevant
programs guide children through the Colorado ski history timeline
beginning with the unsung heroes of World War II, the lOth
Mountain Division. As the timeline continues to wind along to
present day the children are exposed to Olympians that realized
their dreams, adaptive snow sports heroes and local Vail heroes
*that have made individual significant contributions to the sports of
skring and snowboarding. In the museum there are ezhibits
containing priceless, historic artifacts paired with tales of the
athletes that wore and used them. Offsite, the museum conducts
tours of Camp Hale, the training ground for the lOth Mountain
Division, paired with discussions about what these heroes endured
and how through their perseverance the sport of skring was born.
Specific programs for 2009 include Field Trips to Camp Hale,
Museum Artifact Scavenger Hunts, On-site Museum guided tours
for schools and day camps; age appropriate films, books and Ski
through History on-mountain ski tours.
11. How does your request support item 1C of the contribution policy?
The Museum is one of Vail's premier, FREE, educational and cultural
activities. Colorado's only official ski and snowboard museum and
hall of fame is nestled right into the Vail Village parking structure
providing a very accessible entrance into the incredibly exciting
history of Colorado's ski and snowboard industry and it's legends.
Coming from across the globe, all sharing a passion for snow sports
and a desire to make Colorado their home, the inductees into the
Colorado Ski and Snowboard Hall of Fame are nothing short of 9
heroes helping to make Colorado's ski towns, Gke Vail, what they are
today. The museum attracts 60,000 visitors a year. Snowsports
enthusiasts that come to catch a glimpse of skiing's birth from a war
when there were few smiles to be had to present day skiing where
there are few smiles missing. The Ski Museum is a year round
attraction and deserves the same level of contribntion that is given to
other Vail attractions.
12. Who currendy funds your organization?
Museum Membership/Individual Donations 240/o, Event & Fxhibit
Sponsorship 429/6, Museum Retai118%, and Grants 17%.
13. Organization's mission statement.
The Colorado Ski & Snowboard Museum and Hall of Fame preserves
and interprets the history of skung and snowboarding; honors those
individuals who have made significant contributions to the sport; and
educates adalts and children about Colorado's rich skiing legacy.
8:27 Colorado Ski Museum
04'6168
acon,al easis Profit & Loss Budget Performance
March 2008
Colarado Ski 8 Snowboard Museum 2008 Budget
O?dinary Ineome/Expanse
Income
4030 • Event Income 155,500.00
4041 • Contributlons 26,000.00
4060 • Membership Income 105,000.00
4070. Retafl Income 162,700.00
4090 • Reeeptlons Income 2,400.00
0053 • HOF N Program 19,000.00
4095 • Other Income 507.00
Total Incoma 471,107.00
Cost oT Goods Sold
SOOD • Retall Expenses 90,500.00
TWaI COGS 90,500.00
Gross Proflt 380,607.00
Expense
Fxhi6it Expense 5,000.00
6010 • Accoundrtg 20,000.00
6020 • Advertistng/AAarkeGng 40,350.00
6040 • Board Expenses 1.200.00
6060 • Cleaning 3,865.00
6090 • Curatariel Expenses 4,350.00
608541 • Resource Center 20,034.00
61i8 • Educatfon 400.00
6120. Event Exparmes 71,500.00
6140. Insuranee 20,000.00
8200 • OHice Expensea 42.124.00
6240• Payroll Expanses 205,639.00
6274 • ProfassiamUCorisutting faea 5,400.00
6280 • Travel Transpo. 8 Lodging 9,000.00
6940. Utllitles 4,000.00
6998 - Other Expense 500.00
Total Ezpense 453,362.00
Net Ordinary Income -72,755.00
Other huome/Expense
Othar Income
6997 • Non-OperaUOg Income 267,000.00
, Sales Tax Servfee Fae Income
Total Otlier Ineoine 267,000.00
OtherExpenae '
6998. Non-0perating Expense 79,500.00
Mterest Eicpanse 517.00
Totat Other Expense 60,017.00
Net Othar incoma 186,983.00
Net Income 114,228.00
Page 1 of t
8:29 A"" Colorado Ski Museum
oan s1os
A~cmal BasiS Balance Sheet
As of March 31, 2008
Mar 37, 08
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ASSETS
Current Assets
Checking/Savings
1494 • Cash & cash equivalents
1105 • Chk 1stBank #229-051-7960 133,504.63
1115 • 1stBank Artifact#229-401-3093 2,492.39
1140 • 1stBank Endwmnt # 229-657-4416 13,518.19
1170 • Register cash 200.00
1175 • Petty Cash 100.00
Total 1494 • Cash & cash equlvalents 149,875.21
Total Checking/Savings 149,815.21
Accounts Receivable
1300 • Accounffi Receivable
1310 • Accounts Receivable 18,425.12
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Total 7300 • Accounts Receivable 18,425.12
Total Accounts Receivable 18,425.12
Other Current Assets
Other Cuments Assets
1488 • Prepaid Expenses - HOF 225.00
1489 • Prepaid Expenses 5,246.49
1491 • Retail Inventory Asset 46,339.99
Total Other Currents Assets 51,811.48
Total Other Current Assets 51,811.48
Total Current Assets 220,051.81
Fixed Assets
Collections
1401 • Jacques Parker Art 40,000.00
Total Coilections 40,000.60
Propertyr and Equipment
SOAC EXHIBIT 105,127.51
1400 • Fumiture & Fixtures 45,980.42
1402 • Accum. Depreciation -81,429.49
1403 • Accum Deprec - SOAC -105,127.51
Total Properly and Equipment -35,449.07
Total Fixed Assets •4,550.93
TOTAL ASSETS 224,602.74
Page 1 of 2
8.29 ann Colorado Ski Museum
04/16/OS
Accrual Basis Balance Sheet
As of March 31, 2008
Mar 37, 08
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LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accourrts Payable
1500 • Accounts Payable 6,528.92
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Total Accounts Payabie 6,528.92
Other Current Liabilities
Other Current Liab'ility
2200 • Sales Tax Payable 2,084.00
• 2230 • Accrued Expenses 4,000.00
Total Other Current Liability 6,084.00
Total Other Current Liabilitles 6,084.00
Total Current Liabilities 12,612.92
Total Liabilities 12,612.92
Equity
3900 • Retained Earnings 41,372.90
3001 • Prior Period Adjustment -25,560.00
Net Income 196,776.92
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Total Equity 211,989.82
TOTAL LIABILIIIES & EQUITY 224,602.74
Page 2 of 2
APPLICATION FOR TOWN OF VAIL FUNDING ~
GENERAL INSTRUCTTONS
All applications must be submitted to the Town of Vail by Fri. June 27, 2008 by 5:00 P.M.. You must
p=ovide 12 copies of the application. Any application received afber that date oi any application packet
with fewer than 12 copies will not be considered. . . •
Please send application to:
. Town of Vail . . .
Kathleen Halloran, Manager of Budgets & Fin'1 Reporting = -
1?-75 South Frontage Road West Vail, Colorado 81657 For questions on the fniancial stateinents, please contact Kathleen Halloran at 479-2116.
P'I.EASE.TYPE_THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organiz.ation:
Vail Valley Partnership 2. Contact person:
Michael D. Kurz
3. Mailing address:
P.O. Box 1130 "
Vail, CO 81658
4. Telephone: 970-477-4002 .
5. &mail address:
mkurz@visitvailvalley.com
6. Members and Tifles of you= go"verning board:
Glenn Davis, Chaitperson Chris jarnot
5cott Mason, Vice Chairperson Brian Nolan _
Greg Repetti, Treasurer Toay O'Rouike
Johannes Faessler Beth Slifer.
Ceil Folz . ' james Wear
Steve Gall
7. Amount of coritribution requested:
r ~~,000 . .
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8. Organization fiscal year-end: •
f
~j. December 31
9. Are your books auclited? . Yes.
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10. How will the contribution be used?
Destination Earth; the Green Hospitality Program
- The Vail Valley Partne=ship is-warking with Town of Vail staff to develop a .
voluntazy & non-regulatory program to acknowledge & reward environmentally -
conscious facilities in the Vail Valley business/hospitality community.
The Vail Valley Partnership will clearly define program involvement levels,
solicit funding from other municipalities, develop marketing messages & ,
program branding, wark with all coniributing municipalities fo promote the
program & solicit business involvement In addition the Partnership will
.*coordinate uGreen Programn meetings and will promote Iocal educational
opportunities to program participants
The Partnership will track annual parEicipation and promote the program via
VisitVailValley.com, press outreach to Vail Daily, Denver Newspaper Agency
and other local/regional media as appropriate. 'The Partnership will create an "Annual Green Report" wluch consolidates best
practices by industry segment (restaurant, lodging, retail, etc) and highlights the
positive impacts the Green Hospitality Program has on the community.
Funding Request $10,000
11. How does your request support item 1C of the contribution policy?
In arder to ensure the fufure health of our resort community it is in the best
interest of the coninunity to encourage environmentally friendly business
practices. The Green Hospi#ality Progcam is a community based effort designed
to educate businesses and promote environmentally friendly business, practices.
By developing non-regulatory standards, sharing best praciices and
communicating education opporEunities, the Green Hospitality Program meets
each need outlined in item 1C. ~
12. Who currently funds.your organization (other governments, private donations, user
fees, etc.)?
The Vail Valley Partnership is a member based organization. Our primary
source of financial support is membership dues with supporting lines of
business such as lodging commissions, lodging inspection fees, Partner
Programs, marketing publications, and municipality/governxriental support also contributing to our financial stability.
13. Organization's mission statemenfi ~
Mission
To achieve and maintain a position as the business vitality center far the Vail
Valley.
Vision•
Be a major force in the creation and maintenance of an adaptive,
resilient, vital economy that provides opportunities and stability for Vail
Valley businesses and (by extension, to) residents.
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APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: You may insert a print out of your own financial report format
Round all figvres to the nearest dollar. Please presexit in as much detail as possible. -
Most Recent Completed
Fiscal Year (Date: 12/31/07 )
, Assets:
Total Checldng & Savmgs ' $ 89,521 .
Acrnunts Receivable 384,516
Prepaid Expenses 45,566 -
Lease Deposit 16,666 Total Curtent Assefs $ 536,269 Total Property & Equipment $ 229,913
Tofal Assets: $ 766,182
Liabilities:
Accoiints Payable $ 318,598 Line of_ Credit 50,000
Advance. Guest Deposits . 10,211
Accrued Pay=oll & Payroll Liabilities 72,787 Defeired.Reyenue 297,733
Equipment Lease Payable . . 18.163
Total Liabilities: $ 767,492
1,' Net Worth (Total Assets Minus Total.. .
, Liabilities): $ (1,310)
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APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round allfigures to the nearesfi dollar. Please present as much detail as possible.
Current.Fiscal Year Bud~et
Revennes:
(List by funding source)
Stakeholder Contributions $ 170,000
Local Mazketing District Contract 80,497 ~
Dues Income . 566,264
Co-operative publications 275,718 T ~
Partrter programs 165,431
Central.Reservations 290,853
Conference Sales Income 203,801
Lodging Quality Assurance Fees : 144,068
Platinunl Service Program 95,041
Air Program 11,638
Public Relations 92,669 , Interest & Mis"cellaneo,us Income 4,792
Total Bndgeted Itevenne: $ 2,100,772
Expenses: .
Salary and related expenditures $ 1,212,358
Educational expenses 4,508
Professional Fees 22,432.
Telephone and postage 21,450
Operating supplies 28,807
Website Maumtenance 76,136 .
Co-ops and publications 107,908 _Pariner Programs 125,450
Air Program 4,177
Central.Reservations 126,687 '
Public Relations 3,453 . .
Platinum Service Program 56,829 -
Lodgmg Quality Assurance program 2,891
Small Business Development Center 7,993 S ~
Overhead Costs 196,404
Personal property taxes 1,553 . .
Bank charges and interest 4,366 ~
Dues and subscriptions 8,176
Travel & Entertainment 26,895 Recruiting expense 11,228
Depreciation and loss on disposal of assets 46.680
Total Revenue Minus Expense $ 4,391
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APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: EGE Air Alliance _
2. Contact person: Kent Myers
3. Mailing address: 28 Second Street #213 - Edwards, CO 81632 `4. Telephone: 970 390 7207 ~5. E-mail address: kent@airplanners.net
6. Members and.Titles of your governing board: -
Chairman - Tony O'Rourke
Treasury - Mike Brown
VP - Laurie Mullen
, VP - Gabe Shalley
VP - Chris Anderson
7. Amount of contribution requested: $10,000 Pledge for shortfall and
$2,000 Marketing and Administration for a total of $12,000 8. , Organization fiscal year-end: December 31
9. , Are your books audited? Not yet. The organization was established in
Jan 2008
10. How will the contribution be used? Financial and Marketing of air
service to the EGE Airport
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11: How does your request support item 1 C of the contribution policy?.Yes
12. - Who currently funds your organization (other governments, privafe .
donations, user fees, etc.)? All of the above - see list .
, 13. Organization's-mission statement: The EGE Air Alliance is i,n place to
develop and improve air service to the Eagle County Regional Airport
. by supporting airlines with financial and marketing support.
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' 2:32 PM 06110/08 Eagle Air Alliance
. Accrual Basis Bala11Ce ~7f1@et , As of June 10, 2008, '
Jun 10, 08
o • ASSETS
Current Assets Checking/Savings 1110 • Alpine Bank Checking 41,082.28
, Total Checking/Savings 41,082.28 Accounts Receivable
1210•Accounts Receivable 11,600.00 ,
Total Accounts Receivable 11,600.00
Total Current Assets 52,682.28 '
TOTAL ASSETS 52,682.28
LIABILITIES & EQUITY
Equity .
Net Income , 52,682.28
Total Equity. 52,682.28
" TOTAL CIABILITIES 8 EQUITY 52,682,28
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. ° 231 P"" Eagle Air Alliance
06/10/08
Aearuai Basis ' PI'Of lt 8c LOSS
' January 1 through June 10; 2008
Jan 1- Jun 10, OS
Income 4710 • Marketing.and Admin. fees 81,300.00 ,
Total lncome 81,300.00
. Ecpense
6210 • Contract Services
6230 • Administrator: 25,525.22
, 6240 • Legal Fees 3,092.50 Total 6210 • Contract Services 28,617.72
Total Ezpense 28,617.72
Net Income 52,682.28
• ' Page 3
EGE Air Alliance Commitment Organization
Y 1st Bank Paul Wibie
Y Alpine Bank Mike Brown • ,
Y American National Bank Kevin Brubeck
1' Beaver Creek Resoit Company Tony O'Rourke
Y Beaver Creek Resort Merchants Patti Weinstein
Colorado Business Bank Larry Cavanaugh
. Colorado Capital Banks - Scott Hovey .
. Y. Community Banks of Colorado - Dan Godec
Colorado Mountain,Medical John Feeney
- Y. Cordillera Metropolitan District Marly Suarez Y Destination Services Kathy Fort Carty ,
Y Dollar Car Rental Brad Ghent
. Y Eagle County Chris Anderson •
y. East West Resorts Peter Dann
Meetitlg 6/5/08 Ginn and Company.- Y Jim Cargiil 2943 27th 1/4 St., Birchwood, WI 54817 •
Y Lodge at Beaver Creek Simon Chen
Y Manor Vail Resort Bob McCieary
, Y Park Hyatt Beaver Creek Resort & Spa Scott Mason
Y Peak Properties Michael Connolly
Y Ritz-Carlton Bachelor Gulch John Garth "
- Y Robertson & Marchetti Ken Marchetti
Y Sheraton-Vista Avon Brad Jeffers ' •
Y. Slifer, Smith & Frampton Jim Flaum
Y Sonnenalp Resort of Vail Johannes Faessier
Y Steadman Clinic Lyon Steadman
Y The Resort Company Bob Milne
Y The AnUers at Vail Rob Levine .
Y Town of Avon Larry Brooks
Y Town of Gypsum Jeff Shroll
Y Tovm of Vail Pam Brandmeyer
Y U.S. Bank Bill Bums
Meeting_ 6/5/08 vail Beaver Luxury Properties
Y Vail Board of Realtors Laurie Ganz
Y Vail Cascade, Gregg Pate
Y Vail Plaza Hotel Connie Dorsey ' .
Y Vail Resorts Gabe Shalley
1' Vail Valley Jet Center Paul Gordon_
Y Vail Valley Partnership Chris Romer
' Y Vail Valley Surgery Center
Y WMC/Shaw Regional Cancer. Center
. Y westem Seasons Karri willemssen
1' Westin Riverfront Resort Bob Trotter
Page 4.
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CULTUIZAL SPONSORSHIP GRANT PIZOPOSAL
~ for the
TowN oF vAiL
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' 2008-2009 STREET BEAT WINTER CONCERT SERIES
2009 VAIL INTERNATIONAL DANCE FESTIVAL
' 2009 GERAI,D R. FORD AMPHITHEATER
' 2009 ATHI.ETE COMNIISSION
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1 Presented by the
VAIL VALLEY FOUNDATION
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APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Vail Valley Foundation ,
2. XWa,tad P-ersouL Mike-Imhof, V4Ce P-r4sWCW-0iF-Sa1eS-aad Operatwns -
3. Mailing Address: PO Box 309, Vail; CO 81658
4. Telephone:970-949-1999 ~
5. Email address: mimhof@w£org
6. Members and titles of governing board: ~
President Gerald R. Ford, In Memorium
Adam Aron
Roger Behler ,
Judith Berkowitz
Marlene Boll
Bjorn Erik Borgen ~
Jack Crosby
Andrew Daly
William Esrey ~
Johannes Faessler
Timothy Finchem
Cecilia Folz, President ~
Harry Frampton, III, Chairperson
Stephen Friedman
Gerald Gallegos '
John Galvin
John Garnsey ~
George Gillett, Jr.
Donna Giordano -
Sheika Gramshammer ~
Martha Head
Robin Hernreich
William Hybl '
Rob Katz
Jack Kemp
Kent Logan
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Peter May
RA "Chupa" Nelson
Doug Rippeto ~
Michael Shannon
Stanley Shuman
Rodney Slifer
Ann Smead
Oscar Tang
Craig Tuber ~Stewart Turley
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7. Amount of conhzbution requested: $280,750 and in-kuid support of $25,300 .
, 8. Organization fiscal year-end: January 1- December 31, 2009
9. Are your books audited: Yes - annually
W.M-9 -will4he ' -be ttsed: -Please-see -ataehed4fifomat4on 11. How does your request support item IC of the contribution policy: YA positive, sustained economic
climate.
12. Who currently funds your organization (other governments, private donations, user fees, etc.):
' Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations and
corporate sponsorships.
13. Organization's mission statement: The Vail Valley Foundation is a non-profit organization dedicated
' to enhancing the spirit and quality of life in the Vail Valley through The Arts, Athletics and Education.
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*In Kind contributions to be determined by the Town of Vail and may not be applicable.
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2008-2009 STREET BEAT FREE WINTER CONCERT SERIES ~
Wednesday's from IDecember to April (Exact dates TBD)
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Str,eex-Beat,--V"-;-s ~wint,er -en~~ -ser~ -gmv-ade-s -an-excit*-,and -enegetic-oppoaunity -for-stf-eat
parties, concerts and spectacular prize giveaways. Likened to the incredibly successful Hot Summer ~
Nights, Street Beat offers mid-week outdoor entertainment for guests of the Vail Valley and locals alike.
Each month audiences enjoy a different brand of music: from jive to rhythm n' blues, from flamenco to
Latin rock. Bud Light Street Beat provides the perfect venue for fans to heaz their favorite bands or for ~
casual listeners to be exposed to something new. Attendance at the shows range from 1,000 on a snowy,
cold night to a crowd of more than 5,000 people.
On the corresPonding WednesdaY night, a street Party, concert and giveaway Presentation will be hosted '
in Vail Village. From 6:00pm - 8:00pm, thematic parties and varying styles of music will showcase the
Vail as the premier ski resort. Our mission is to enhance the guest experience and increase the excitement '
of a Vail vacation, while encouraging locals to enjoy their community. In addition, our goal is to attract
people to the village with the intent to increase Town of Vail business revenue mid week when _
historically, business can be slow.. The Vail Valley Foundation is open to supplemental programs with ,
the town and merchants if so desired.
While the spirit of the concert series revolves around community support and participation, Anheuser- ,
Busch will claim entitlement to Street Beat and a Gold Sponsor (Volvo) will present and entitle the grand prize giveaway category (2009 Volvo automobile). 2008 -2009 Bud Light Street will again execute the ,
locals-only grand prize opportunity to win a 2009 new model year Volvo vehicle. The vehicle will be
given away dunng the final concert in Apnl 2009. Local busmesses will also assist wrth trade prizes and
financial support.
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Street Beat is produced and organized by the Vail Valley Foundation.
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GENERAL TOWN OF VAIL BENEFITS
• Added value to guests' and locals' experiences '
• Return to Vail guest promotion for out of town visitors
• Enhances town atmosphere and helps create vitality and consumer traffic mid week all season long
• Brings locals back into town on a day and time when they might otherwise not come '
SPONSORSHIP BENEFITS
• Identification on all printed material (event brochures, posters, newspaper ads, etc.) ~
• Venue signage
• Verbal and visual recognition at all concerts
• Town of Vail Mayor shall be included in the evenings script to present from the stage during the first ~
and fmal concerts
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2008-2009 STREET BEAT WINTER CONCERT SERIES GRANT RE4UEST
The Vail Valley Foundation kindly requests that the Town of Vail consider a$28,500 cash contribution ,
plus an in-kind donation of polices and public works support valued at $7,500.
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BUDGET IMPACT TO 2008-2009 STREET BEAT WINTER CONCERT SERIES
1 Should the Town of Vail approve our request for $28,500, it shall account for 7.6% of our operating expense
budget.
' 2009 VAII, INTERNATIONAL DANCE FESTIVAL
AUGUST 2009 (exact dates TBD)
~ This year continues an exciting era for the Vail International Dance Festival. With artistic director Damian
Woetzel at the helm, the Festival promises, once again, to bring the finest dance in the world to the Vail
Valley. Featuring a residency and three performances by the critically-acclaimed Pacific Northwest Ballet,
' Morphoses/The Wheeldon Company and the return of the audience favorite showcases International
Evenings of Dance and Balkoom's Best, the festival is poised to be a spectacular celebration of all that is
dance. The Vail International Dance Festival is one of the most talked about festivals in Colorado and has
' already been featured in the New York Times Arts & Entertainment section. Ticket records indicate that
festival-goers represent at least 24 states.
' The Festival supports the development of young choreographers and annually commissions new works to
be world premiered in Vail, works that continue to live on in the repertories for major dance companies. A
' series of complimentary, informative and educational Dance Dialogues and Vail Village fringe
appearance by visiting guest artists add depth and increased appreciation of the art form. In addition 2009
will mark the third year for Celebrate the Beat, a vehicle in which children discover their potential by
' motivating them to believe in themselves, value artistic expression and develop a personal standazd of
excellence.
' GENERAL TOWN OF VAIL BENEFITS
• Added dimension to summer in Vail; more to experience, more to do, more reasons to make Vail your
summer destination
' • positions Vail as an international center of cultural arts at the highest level of excellence
• According to independent surveys on destination visitation during 2001, 49% of respondents said they
came to the area for the event, and 73% had lodging in the Town of Vail.
1 SILVER SPONSOR BENEFITS
• Listing as Silver Sponsor of Vail International Dance Festival
~ • One (1) full page advertisement in the official Vail Intemational Dance Program
• Listing as Silver Sponsor on performance poster
' • Right to use the Vail International Dance Festival logo
• Four (4) seats in Dress Circle for all performances
• Four (4) VIP tickets to Vail International Dance Festival Gala
' • Four (4) invitations to social functions
• Class observation opportunities
~ 2009 VAIL INTERNATIONAL DANCE FESTIVAL GRANT RE4UEST
The Vail Valley Foundation kindly requests that the Town of Vail consider a$50,000 cash contribution.
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SUDGET IMPACT TO 2009 VAIL INTERNATIONAL DANCE FESTIVAL ~
Should the town of Vail approve our request for $50,000,.it shall account for 2.6% of our operating expense
budget. The Vail Valley Foundation greatly appreciates the increase in funding for the 2008 Vail ,
-With-Dam}an Woetze1--oa-far- 2009-and -a
performance line up equal to, or greater than 2008; we respectful request the sarrie funding. Below is an
explanation of our expenses and more specifically how our overall operating budget has had to increase in the ~
last 2 years in order for us to achieve our goal of elevating the festival in a material and significant way.
• Talent Fees For Invited/Visiting Performers $70,000 '
e Labor $105,000:
s Contract Labor for additional facilities, infrastructure and event management per performance
$40,000. .
• Marketing, Advertising and Collateral Materials $23,000.
e Lodging expense $50,000 tied to the hosting of additional performers for longer periods of time along ~
with press, media and corporate sponsors.
• Business meals, client entertainment, per diems collectively $17,000.
It is our firm belief the above listed strategic changes have dramatically improved our Festival and guest ~
experience. We receive tangible and positive feedback from guests, performers, donors, sponsors, press and '
industry experts and positions Vail and the Festival as a player at the highest levels in the international
communrty of performmg arts.
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GERALD R. FORD AIVIPHITHEATEYt
Summer Season 2009
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As 1he ampiiidieater vpens -its -gates for the i0ffi season, im-ais-and guests -of 2ii ages flock to the *reater.
~ for a diverse mix of entertainment. From the 2009 Hot Summer Nights series to the Bravo! Vail Valley
Music Festival's symphonies and hot performers like The Drew Emmitt Band, The New York
_ Philharmonic, Walker Williams, and The Dirty Dozen Brass Band, the Gerald R Ford Amphitheater
/ serves as the cultural centerpiece of the Vail Valley.
The Vail Valley Foundation aims to, once again, host top-tier performances during its 2009 summer
' season! Bravo! Vail Valley Music Festival orchestras, Hot Summer Nights and the Vail International
Dance Festival anchor the 2009 amphitheater schedule.
, Continuing with its incredible popularity, the Hot Summer Nights series will feature a minimum of nine
performances from early June to late August and will undoubtedly attract an average of 3,000 participants
~ to each concert.
GENERAL TOWN OF VAIL BENEFITS
' • Amphitheater productions showcase Vail as a premier summer resort
• Provides the major venue for performing artists and special events in Vail
• Programming policy ensures performance variety for Vail audiences
' • Convention use for summer conferences, weddings, graduations and more
• Unique venue and programming sets Vail apart from other mountain resorts
. The unique and breathtaking outdoor venue receives regional and national recognition and praise
I SUPPORTER BENEFITS
• Identification as major contributor in the building of the Gerald R. Ford Amphitheater
' • Four (4) reserved seats at a11 Gerald R. Ford Amphitheater productions
• One (1) half page advertisement in the Vail Valley Summer Events Magazine (Prima)
' 2009 GERALD R. FORD AMPHITHEATER GRANT REOUEST
The Vail Valley Foundation kinclly requests that the Town of Vail consider a$27,250 cash contribution to
help support a portion of the Hot Summer Nights series and services provided to the community at the
, facility. We, also ask for a$2,800 in-kind contribution for police presence during Hot Summer Nights
events.
r BUDGET IlOPACT TO 2009 GERALD R. FORD AMPHITHEATER
Should the town of Vail approve our request for $27,250 it shall account for 4.7% of our operating expense
' budget.
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COLOItADO STAGE ~
Angust 2009
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24W9 wtH be fihesec~ -fewef fihe SJati V-alieyT-mmd-ation's itm~; arguably 4m'gest-wtd M est-coftvex
international athletic undertaking witliin our annual portfolio of events. The 2009 Colorado Stage will again ~
provide the best pro riders in the world with three challenging stages. Depending on what we learn from
2008 and 2009 overall sponsorship, we will adding a 4`h stage. Attendance for the entire event weekend is
approximately 50,000. All post race entertainment, evening functions, VIP and hospitality venues will '
remain primarily located in Vail for four days. As such Vail will continue to realize the vast majority of the
lodging, retail, restaurant and miscellaneous revenue generated by the mass audiences who descend on the
Valley to enjoy the races. ,
THE PRO FIELD '
o UCI 2.1 Category Field
• A total of 16 Eight-Man Teams ,
• Pro Tour Teams
• National Teams
• Pro Continental Teams ,
s Citizen's Ride and public health-related expo areas
2009 COLORADO STAGE GRANT REQUEST ,
The Vail Valley Foundation respectfully requests that the Town of Vail consider a$175,000 cash
contribution to help support the 2009 Colorado Stage. We also ask for a$15,000 in-kind contribution for
police and public works. The Vail Valley foundation greatly appreciates the Town of Vail's grant funding ,
for 2008. The increase in requested funding for 2009 over 2008 ($25,000 Cash and $3,000 in-kind) is the
result of, as any first year event can attest, higher than expected operating expenses associated with an
event of this magnitude. For example: the need for auplanes, radio frequency, microwave relays, TV ,
production and international and domestic air travel costs to name a few.
The Vail Valley Foundation assures the Town of Vail that in 2009 it shall continue, as we have to date, to ,
work consistently and effectively in partnership with all Town of Vail staff throughout the planning
process.
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BUDGET IMPACT TO 2009 COLORADO STAGE
Should the town of Vail approve our request for $175,000 it shall account for 10.5% of our operating expense '
budget.
SPONSOR BENEFITS '
Inclusion in all PR, Marketing Advertising initiatives promoting the Colorado Stage, VIP credentials and
sponsor gifts, a number of complimentary Citizens ride entries, presence on the appropriate Colorado Stage
web page, field of play branding, a number of invitations to all social events and entertainment functions. '
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1 ADDENDUM TO ORIGINAL 2009 TOWN OF VAIL GRANT REQUEST
Birds of Prev World Cup Beaver Creek, Colorado
' December 2009
Each December the world descends on the Vail Valley to watch the only Men's World
~ Cup event in North America. The Birds of Prey sees 25,000 people onsite over four days
and the world truly watches as the domestic and international television exposure reaches
over 100 million households across the globe in prime time.
1 2009 BIRDS OF PREY GRANT REQUEST
, Each year as the World Cup continues to grow and draw a larger audience, the need to
transport these consumers to and from the event beComes more and more of a Iogistical
challenge and expense. We respectfully request the Town of Vail to consider an in kind
' contribution of Twelve Thousand Dollazs ($12,000) to be used towards use of Town of Vail
buses and drivers during the Birds of Prey event week.
~ SPONSOR BENEFITS
Town of Vail logo to be placed on the official website as a supporting partner at
www.bcworldcup.com. A quantity of VIP credentials shall be discussed and mutually
' agreed to by both Town of Vail and Vail Va11ey Fouridation to a11ow access to the VIP area
within the event venue.
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' APPLICATION FOR TOWN OF VAIL FUNDING
, 1. Name of organization: Vail Valley Athlete Commission
2. Contact person: Mike Imhof
' 3. Mailing address: P.O. Box 309, Vail, CO 81658
' 4. Telephone: (970) 949-1999
5. Email: mimhofQwf.org
~ 6. Members and Titles of your governing board:
Mike Imhof Vail Valley Foundation
' Pam Brandmeyer Town of Vail
Jim Roberts Vail Resorts
Mike Kloser Beaver Creek Resort Company
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7. Amount of contribution requested: $10,000
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~ 8. Organization fiscal year-end: December 31
1 9. Are your books audited? YES
' 10. How will the contribution be used?
The Athlete Commission provides financial support to the yonng individual
athletes of our valley so that they might go out into the international world of
' competition and chase their dreams. Each year we fund both tledgling international
athletes as well as those who have reached the highest ranks. The recipients coa?e
from every sport and every part of our valley.
' The number of applicants has been steadily growing every year. However,
the amount of available funds has not increased at the same rate. It is our intent to
increase the amount of funding from each partner to meet the needs of deserving
, atliletes.
' 11. How does your request support item 1C of the contribution policy?
Funding from the Athlete Commission benefits the entire conununity
' of Vail by providing an opportunity for local athTetes to represent this
community in an international arena thereby gaining exposure and awareness
of our premier mountain resort The commission hopes to honor those
' athletes that in turn honor their community. TNhenever possible,
representafion of a community logo is expected and greatly appreciated. As
winner of the women's World Cup Alpine overall Lindsey Vonn generated
tremendous international awareness of Vail. Along with Toby Dawson and
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Sarah SchlePer, LindseY Vonn received financial suPPort for manY Years from ~
the Athlete Commission. The future health of our community will be
enhanced by providing opportunities for advancement of deserving athletes ,
wishing to pursue their athletic dreams.
12. Who currently funds your organization (other governments, private donations, user ,
fees,etc.)?
Currently, the commission consists of four funding partners: Beaver
Creek Resort Company, Town of Vail, Vail Resorts, Inc. and the Vail ~
Valley Foundation.
13. Organization's mission statement: '
Local Pepi Gramshammer originally conceived the idea for the Athlete
Commission as a method for the community to provide financial support for
the Valley's deserving athletes. The program snpports those athletes '
participating in international competitions.
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' APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
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, As of 12/31 /06 As of 12/31 /07
, Assets: 26,874,767 19,186,967
Total Assets: 26,874,767 19,186,967
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Liabilities: 17,878,670 9,117,036
' Total Liabilities: 17,878,670 9,117,036
~ Net Worth: 8,996,097 10,069,931
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2007 Vail Valley Foundation Financial Overview 1
Revenue Source Total Amount Percentage of_Budget '
Individual Contributions 5,527,000 36% '
Sponsorships 3,950,000 26%
In Kind Contributions 1,175,000 8% ~
Government Support 1,865,000 12°/a ,
Ticket Sales and Fees 1,768,000 12% ,
Other Contributions 978,000 6°/a
TOTAL REVENUES 15,263,000 100% ~
Expenses Total Amount _ Percentage of Budget ~
Athletic Event Programming 4,687,000 31% ~
American Ski Classic
The Session '
World Cup Ski Races
Cultural Programming 2,245,000 15% ~
Gerald R. Ford Amphitheater
Hot Summer Nights
Streetbeat ~
Dance Festival
Vilar Programming 2,816,000 18% ,
General and Administrative 2,541,000 17% ,
Membership 1,084,000 7%
Education and Grants 1,451,000 9% ~
Other 432,000 3% '
TOTAL EXPENSES 15,256,000 100% '
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F Vail 241 South Frontage Road East, Suite 2
4 Vail, Colorado 81657
` Chamber & Phone: 970.477.0075
_ FAX: 970.477.0079
- Business Email: info@vailchamber.org
Websnte: www.vailchmmber.org
Associa~ion
Friday, June 27, 2008 ~
Town of Vail
Vail Town Council Members
75 S. Frontage Road
Vail, CO 81657
Dear Town Council Members:
In keeping with the Town of Vail's commitment to positively affect the community's future health, the Vail
business community is asking for your support to participate in the Colorado Ski & SnowSports Ezpo in
Denver, November 2009.
In the past, the VCBA has created a very successful partnership with the TOV, the Vail business community,
and the. Colorado Ski Museum, another non-profit entity. We welcome a91 TOV businesses (whether they are
VCBA members or not) to participate and distribute their information at the Expo. We've received great
feedback and feel that it's important for the Vail business community to have a presence at the CSSE.
Bear in mind that the Vail Resorts booth represents the mountain product and does not necessazily focus on
the business community. It's a high traffic event with incredble opportunities to market lodging, restaurants,
retail shops, and other activities. Last years Expo was attended by almost 35,000 people! This is a great
opportunity to keep the front-range skier informed about future plans and development, as well as an opening
to cross-sell and promote summer activities and business.
This sales effort will not only have a positive impact on the business community but also the TOV sales tax
revenues. The VCBA is requesting $4,000 to keep this program in place. Please do not hesitate to call with
questions or additional information,
We look forward to your participation and financial commitment.
Sincerely,
Susie Tjossem
VCBA Interim Executive Director, on behalf of the VCBA Boazd of Directors
Vail Chamber Board of Directors
Lourdes Fenacca, President Steve Rosenthal, Vice-President Ron Weinstein, Sec.-Treas.
La Tour Colorado Footwear Roxy
Craig Cohn Mike Glass Susie Tjossem Paui W ible
Solaris Alpine Bank Coloiado Ski Museum FirstBank
VAIL CHAMBER & BUSINESS ASSOCIATION
APPLICATION FOR TOWN OF VAIL FUNDING
COLORADO SKI & SNOWSPORTS EXPO
1 NAME OF ORGANIZATION: VAIL COMMUNITY CHAMBER, INC. dba
VAIL CHAMBER & BUSINESS ASSOCIATION
2 CONTACT PERSON: SUSIE TJOSSEM
3 MAILING ADDRESS: 241 S. FRONTAGE ROAD EAST, SUITE 2
VAIL, CO 81657
4 TELEPHONE: (970) 477-0075
5 E-MAIL ADDRESS: STJOSSEMCa?GMAILCOM
6 MEMBERS AND TITLES OF GOVERNING BOARD:
LOURDES FERZACCA, PRESIDENT LA TOUR
STEVE ROSENTHAL, VICE-PRESIDENT COLORADO FOOTWEAR
RON WEINSTEIN, SECY/TREASURER ROXY
CRAIG COHN SOLARIS REAL ESTATE
MIKE GLASS ALPINE BANK
SUSIE TJOSSEM COLORADO SKI MUSEUM
PAUL WIBLE 1 ST BANK OF VAIL
7 AMOUNT OF CONTRIBUTION REQUESTED: $4,000
8 ORGANIZATION FISCALYEAR-END: DECEMBER 31
9 ARE~YOUR BOOKS AUDITED? NO
10 HOW WILL THE CONTRIBUTION BE USED? THE TOV CONTRIBUTION WILL BE USED TO OFF-SET
BOOTH RENTAL, EQUIPMENT, AND LABOR EXPENSES
FOR THE EXPO, NOVEMBER 2009.
11 HOW DOES YOUR REQUEST SUPPORT THE COLORADO SKI & SNOWSPORTS IXPO OFFERS AN
ITEM 1-C OF-THE CONTRIBUTION POLICY? INCREDIBLE OPPORTUNITY FOR THE VAIL BUSINESS COMMUNITY
TO SHOWCASE AND MARKET IT'S LODGING, RESTAURANT,
AND REfAIL OFPORTUNITIES. THE RETURN ON THIS INVESTMENT
WILL NOT ONLY IMPACT SALES TAX IN THE TOV, BUT CREATE
AWARENESS OF THE "ABUNDANCE OF OFFERINGS" DCISTING
IN VAIL
12 WHO CURRENTLY FUNDS YOUR ORGANIZATION MEMBER DUES $80,400
IOTHER GOVERNMENTS. PRIVATE DONATIONS. COMMISSIONS ' $2,375
USER FEES. ETC.1? CONTRIBUTIONS $9,500
13 ORGANI7ATION'S MISSION STATEMENT:
TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING
WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY.
;,os. Balance Slieet . uaraasis As of December 31, 2007 ~
Dec 31, 07
. ASSETS• Current Assets
Checking/Savings -
Checking-First Bank of Vail 26,364.30
F'irst Bank of Vail-Liquid Asset 30,934.40
, Total Checking/Savings 57,298.70
' Aeeounts Reeeivable
Accounts Reoeivable 4,119.28
Total Accounts Receivable 4,119.28
Total Current Assets 61,417.98
• Fixed Assets
, Fumiture, Fixtures, Equipment 27,925.46
Less Accumulated Depreciation -18,974.00 '
' Total Fixed Assets 8,951.46
• . ' TOTAL ASSETS ` 70,369.44 '
, LIABIUTIES & EQUITY '
Equity '
Opening Bal Equity ' 61,482.38
Retained Earnings 56,271.07
Net Income -47,384.01
- Total Equity 70,369.44
TOTAL LIABILITIES & EQUITY 70,369.44
Profit & Loss
uai eas s - January through December 2007
Jan - Dec 07
Ordinary Income/Expense
Incorime
Contributions Income
Restricted-Town of Vail 14,000.00
Restrieted-Vail Resorts 10,000.00
Sponsorships 20,000.00
Total Corrtributions Income 44,000.00
Vail Cooks...ior you! 10,751.36
BBQ Bonanza on Bridge Street 22,744.96
TIU! Mngmt. Fee/Reimb. Expenses 11,598.00
Membership Dues
Lodging 9,150,00
Reservations 2,900.00
Retail 26,985.00
Restaurant 16,530.00
Professional Services 18,125.00
Vail At Home 4,100.00
Vail Non-Profit 1,200.00
Associate 30,235.00
Partnerships 4,250.00
Total Membership Dues 113,475.00
Commissions
Reservations Commissions 518.35 .
Partnership Commissions 890.60
ISHA Commissions 4,043.74
Total Commissions 5,452.69
Newslefter Advertising 525.00
Bank Account Interest 1,667.92
Miscellaneous 8,151.00
Total lncome 218,365.93
Expense
Furniture, Fixtures, & Equip.
Computer Hardware 0.00
Computer Software 1,558.00 Depreciation 4,400.00
Total Furniture, Fixtures, & Equip. 5,958.00
Information Services
Vaii Cooks..:for you! 51,60321
BBO Bonanza on Bridge Street 15,868.79
Advertising%Promotions 825.00
. Colorado Sno,wSports Expo 1,812.78
Dues and Subscriptions 557.45
Internet/Website Service 1,262.97
Newsletter 2,528.49
Vail Guide 250.00
Vail/Discover Gift Card Program 1,018.55
Total Information Serviees 75,727.24
Member Services
Membership Drive 3,586.24
Premier Impressions 18,580.32
Total Member Services 22,166.56
Personnel
Salaries & Wages 49,570.50
Other Compensation 67,049.75
Payroll Taxes 4,170.16
Payroll Fees 2,059.95
Workers' Compensation Insurance 368.15
Ski/Parking Pass 2,998.00
Total Personnel 126,216.51
Operating Expense
Rent 3,000.00
Board of Directors Expense ' 327.04
Directors & Officers Insurance 1,208.00
-4/0$ Profit & Loss
uai eas s January through December 2007
Jan - Dec 07
Insurance
Liability Insurance 540.00
Total insurance 500.00
Leased Equipment-Copier & Fax 4,738.19
Copies - Metered 6,969.58
Repairs/Maintenance
Computer Repairs 1,068.17
Equipment Repairs 180.00
Total Repairs/Maintenance 1,248.17
Telephone
Cell Phone 1,747.08
QWest 6,294.44
Total Telephone 8,041.52
Postage
Bulk Mail Permit 175.00
FedEx/U PS 108.11
United States Postal Service 739.85
Postage - Other 0.00
Total Postage 1,022.96
Office Supplies 1,997.09
Licenses and Permits 146.00
Credit Card Fees 1,096.15
Travel & Entertainment
Travel 270.74
Entertainment 1,031.54
Total Travel & Entertainment 1,302.28
Miscellaneous 4,084.65
Total Operating Expense 35,681.63
Total Expense 265,749.94
Net Ordinary Income -47,384.01
Net Income -47,384.01
VAILCHAMBER 8 BUSINESS ASSOCIATION-REVISED BUDGET
REVENUE TOTAL
own of Vail (Premiar Impressions) 15,000 "
Town of Vail (CSSE) 4,000 ovm of Vail (Disney Institute) 39,000
Disney.institute Program Sales 50,b00
ail Resorts (Premier Impressions) 15,000 ,
ail Resorts Contribution ,9,500 .
ail Cooks...for you ' 35,000
TIU! Program Reimbursement 11,421
BBQ on Bridge Street 11,850
Membership Dues. 78,400
Lodging/Reservations Membarship Dues 2,000
• Lodging Commissions 2,000
PaRnership Commissions 375
Newsletter Advertising 1,000
IMerest Eamed 530
Miscellaneous 1,090
TOTAL REVENU $276,166
EXPENSE' Computer Hardware 200
Fixtures and Equlpment Computer SoRware 1,558 '
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' - - - - ' - - - - . 1.758
Irt-fomietfon Servfees Advertising/Promations 2,453
Colorado Ski 8 SnowSports Expo 4,000
Disney Ins[itute 50,000
ail Cooks...for you 20,978 68Q on Bridge Street 8,500
IMerneyWeb Site 552
Dues/Subscriptions 218
Newsietter 3,535
Discover Gitt Program 1,295
tt9,557 ' .
_ Member Services Membership Drive 4,150
' Pramier Impressions 21,243
25,388
Personnel Salaries & Wages 54,730
Other Campensation 58,083
P/R Taxas 4,302
Payroll Fees 1,276
' orker's Comp. 126
Ski/Parking Pass 1,040
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119,557
OperaUng Expenses Rerrt 3,000
EquipmentMaintenarice ' 1,000
Telephone___,_ 5,475
Copier & Fax - Leased Equipment 5,921
Metered Copies.. 7,000
Postage 1.000
Office Suppiies 2,500
, Insurance 500
Accounting, Legal & Audi[_ 750 Licenses & Permits 70
Credtt Card Fees 850
Board of Direetors . Exqiense 1,479 .
ravel & Entertainment 820
Miscellanaous 500
30,865 .
TOTAL DPENSES S269,1 .
' OTAL REVENUE OVER IXPENSES E7,062
Vail 241 South Frontage ltoad East, Suite 2
~ Vail, Colorado 81657
Chamber & Phone: 970.4710075
FAX: 970.477.0079
BusiIIess Email: info@vailchamber.org
Website: www.vailchamber.org
Association
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Friday, June 27, 2008
Town of Vail
Vail Town Council Members
75 S. Frontage Road
Vail, CO 81657
Dear Town Council Members:
The Premier Impressioas program fulfills the Town of Vail's goal to be the "premier monntain resort commnnity".
It's been a well-received, well-established and effective method of improving customer service in Vail and also acts as a
complement to the Turn It Up! "excellence in customer service" training program. This year, it will be fiurther enhanced
by the inclusion of the Disney Institute, promoting leadership, management, service and loyalty Disney Sryle.
After a very successful program last year, Vail Resorts has enthusiastically made a$15,000 commitment towards the
program for 2009 and we are asldng the Town of Vail to make the same financial commitment. Through our partneiship
with Vail Resorts and the Town of Vail, valuable employees are recognized and rewarded for "Excellence in Customer
Service". These employees are integral in promoting guests' positive perceptions of Vail. Continued endoisement of tlie
program is important to furthering Vail's reputation as a leader in customer service in the resort industry and supports
your philosophy of providing a superior level of service to citizens and gnests.
If you require any additional information, please do not hesitate to contact us via telephone or e-mail. We look forward
to a continued strong relationship with the Town of Vail.
Sincerely,
Susie Tjossem
VCBA Interim Executive Director, on behalf of the VCBA Board of Directors
Vail Chamber Board of Directors
Lourdes Ferzacca, President Steve Rosenthal, Vice-President Ron Weinstein, Sec.-Treas.
La Tour Colorado Footwear Roxy
Craig Cohn Mike Glass Susie Tjossem Paul Wible
Solaris Alpine Bank Colorado Ski Museum FirstBank
VAIL CHAMBER & BUSINESS ASSOCIATION
APPLICATION FOR TOWN OF VAIL FUNDING
PREMIER IMPRESSIONS
1 NAME OF ORGANIZATION: VAIL COMMUNITY CHAMBER, INC. dba
VAIL CHAMBER & BUSINESS ASSOCIATION
2 CONTACT PERSON: SUSIE TJOSSEM
3 MAIUNG AODRESS: 241 S. FRONTAGE ROAD EAST, SUITE 2
VAIL, CO 81657
4 TELEPHONE: (970) 477-0075
5 E-MAILADDRESS: STJOSSEMCa?GMAIL.COM
6 MEMBERS AND TITLES OF GOVERNING BOARD:
LOURDES FERZACCA, PRESIDENT LA TOUR
STEVE ROSENTHAL, VICE-PRESIDENT COLORADO FOOTWEAR
RON WEINSTEIN, SECY(fREASURER ROXY
CRAIG COHN SOLARIS REAL ESTATE
MIKE GLASS ALPINE BANK
SUSIE TJOSSEM COLORADO SKI MUSEUM
PAUL WIBLE 1 ST BANK OF VAIL
7 AMOUNT OF GONTRIBUTION REQUESTED: $15,000 + A BLUE PARKlNG PASS
S ORGANIZATION FISCALYEAR-END: DECEMBER 31
9 ARE YOUR BOOKS AUDITED? NO
10 HOW WILL THE CONTFiIBUT10N BE USED? THE TOV CONTRIBUTION WILL BE USED IN PARTNERSHIP
WITH VAIL RESORTS AND THE VCBA TO OFF-SET COSTS
OF PROMOTING, ADVERTISING, AND REWARDING
EMPLOYEES WHO IXCEL IN CUSTOMER SERVICE.
11 HOW DOE$ YOUR REQUEST SUPPORT PREMIER IMPRESSIONS IS A PROGRAM THAT REWARDS OUT-
ITEM 1-C OF THE CONTRIBUTION POLICY? STANDING CUSTOMER SERVICE BY EMPLOYEES IN THE TOV. WE
BELIEVE THIS PROGRAM HAS PLAYED AN INTEGRAL PART IN
RAISING BUSINESS AWARENESS OF 1'HE IMPORTANCE OF GREAT
CUSTOMER SERVICE. THROUGH RECOGNITION OF THESE VERY
VALUABLE EMPLOYEES, WE ARE ABLE TO GONTINUE TO FOSTER
AN ATMOSPHERE THAT MEETS AND HOPEFULLY IXCEEDS OUR
CUSTOMERS' EXPECTATIONS.
12 WHO CURRENTLY FUNDS YOUR ORGANIZATION MEMBER DUES $80,400
(OTHER GOVERNMENTS. PRIVATE DONATIONS. COMMISSIONS $2,375
USER FEES. ETCJ? CONTRIBUTIONS $9,500
13 ORGANIZATION'S MISSION STATEMENT:
TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING
WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY.
;/08 Balance Sheet
uai easis As of December 31, 2007
Dec 31, 07
ASSETS
CurreM Assets
Checking/Sayings
Checking-First Bank of Vail 26,364.30
First Bank of Vail-Liquid Asset 30,934.40 .
Total Checking/Savings 57,298.70
Accounts Receivable
Accounts Receivable 4,11928
Total Accounts Receivable 4,11928
Total Currern Assets 61,417.98 Fixed Assets
Furniture, Fixtures, Equipment 27,925.46
Less Accumulated Dep~eciation -16,974.00
Total Fbced Assets 8,951.46
TOTAL ASSETS 70,369.44
LIABILITIES & EQUITY
Equity
Opening Bal Equity 61,482_38
Retained Earnings 56,271.07
Net Income -47,384.01
Total Equity 70,369.44
TOTAL. LIABILITIES & EQUITY 70,369:44
*Wos ~ e Profit & Loss .
ual Basis January through December 2007
Jan - Dec 07
Ordinary Income/Expense
Income
Contributions Income
Restricted-Town of Vail 14,000.00
ResVicted-Vail Resorts 10,000.00
Sponsorships 20,000.00 .
Total Contributions Income 44,000.00
Vail Cooks...for you! 10,751.36
BBQ Bonanza on Bridge Street 22,744.96
TIU! Mngmt. Fee/Reimb. Expenses 11,598.00
Membership Dues
Lodging 9,150.00
Reservations 2,900.00
, Retail 26,985.00
Restaurant 16,530.00
ProfessionalServices 18,125.00
Vail At Home 4,100.00
Va'il Non-Profit 1,200.00
Associate _ 30,235.00
Partnerships 4,250.00
Total Membership Dues 113,475.00
Commissions
Reseniations Commissions 518.35
Partnership Commissions 890.60
ISHA Commissions ' 4,043.74
Total Commissions 5,452.69
Newsletter. Advertising 525,00
Bank Account Interest 1,667.92
Miscellaneo"us 8,151.00
Total Income 218,365.93
Expense
Furniture, Fixtures, & Equip.
Computer Hardware 0.00 Computer. Software 1,558.00
Depreciation 4,400.00
Total Furniture, Fixtures, & Equip. 5,958.00
. Information Services
Vail Cooks...for you! 51,60321
BBO Bonanza on Bridge Street 15,868.79
Advertising/Promotions 825.00
' Cotorado. SnowSports Expo 1,812.78
Dues and Subscriptions 557.45
InterneUWebsite 5ervice 1,262.97
Newsletter 2,528.49
Vail Guide , 250.00
Vail/Discover Gift Card Program 1',018.55
Total Information Services 75,727.24 Member Services
Membership Drive 3,58624
Premier Impressions 18,580.32
Total Member Services 22,166.56
Personnel
Salaries & Wages 49,570.50
Other Compensa#ion 67,049.75
Payroll Taxes 4,170.16
Payroll Fees 2,059.95
Workers' Compensation Insurance 368.15
Ski/Parking Pass 2,998.00
Total Personnel 126,216.51
Operating Expense
Rent 3,000.00
Board of Directors Expense 327.04
Directors & Officers Insurance 1,208.00
•;ros . Pt'ofit $c LoSS
uai aasis January #hrough December 2007
Jan - Dec 07
Insurance
Liability lnsurance 500.00
' Total lnsurance 500.00
Leased Equipment-Copier & Fax 4,738.19
, Copies - Metered _ 6,969.58
Repalrs/Maintenance
Computer Repairs 11068:17
Equipment.Repairs 180.00
Total Repairs/Maintenance 1,248.17
Telephone
Cell Phone 1,747.08
aWest 6,294.44
Total Telephone 8,041.52
Postage
Bulk Maii Permit 175.00
FedExlUPS 108.11
United States Postai Sewice 739.85
Postage - Other 0.00
Total Postage 1,022.96
Office Supplies 1,997.09
Licenses and Permits 146.00
Credit Card Fees 1,096.15
Ttavel & Entertainment ,
Travel 270.74
Entertainment 1,031.54 .
' Total Travel & Entertainment 1,302.28
Miscellaneous 4,084.65
Total Operating Expense 35,681.63
Total Expense 265,749.94
Net Ordinary Income -47,384.01
Net Income -47,364.01
VAILCHAMBER & BUSINESS ASSOCIATION-REVISED BUDGET REVENUE TOTAL
own of Vail (Premier Impressions) 15,000 '
Town of Vail (CSSE) 4,000
own of Vail (Disnay Institute) 39,000
Disney Inet'Rute Program Sales 50,000
aiI Resorts (Premiar Imprassions) 15,000 ail Rasorts Contribution 9,500 Vail Cooks...for you 35,000
TIU! Program Reimbursamant 11,421
BBO on Bridge Street 11,850
Membership Dues 78,400
Lodging/Raservations Mambarship Dues 2,000
Lodging Commissions 2,000 , Partnarship Commissions 375
Newsletter Advertising 1,000
Interest Earned 530
Miscellaneous 1,090 ,
TO,TAL'REVENU $276,166
DXPENSE Computer Hardwere 200
Fixtures and Equipmerrt Computer Software 1,558
1.758
InformeUon Servfees vertising/Promotions 2,453
Colorado Ski & SnowSports Expo 4,000
Disney Institute 50,000
Vail Cooks.:.far you 20,878
BBC on Bridge Street 8,500 - '
IntemelM/eb Site 552
Dues/Subscriptions 218
' Newslgtter 3,535
Discover GHt Program 1,295 .
119,557 ,
Member Servlees Membership Drive 4,150
Premier Impressions 21,243 . . . 25,393 Personnel Sataries & Wages 54,730
Othar Compensation 58,083 .
P/R Taxes 4,302
Payroll Fees 1,276
` Worker's Comp. 126
Ski(Parking Pass 1,040
119.55
OperaUng Expenses Rant 3,000
EquipmentMaintenance ' 1,000
' elephone ' 5,475 Copier & Fax - Leased Equipment 5,921
Matered Copies 7,000
Postage 1,000
Oifice Supplies 2,500 '
Insurence, 500 , ccounting, Legal & Audit 750
Licanses & Permits 70
CredR Card Fees 850
' Board of Directors Expansa 1,479
revel 8 Entertainment .820
Miscellaneous 500
30,865
. . . _ - - - ' .
` TOTAL DXPENSES $269,104
TOTAL REVENUE OVER EXPENSES y7,062
vail 241 South Frontage Road East, Suite 2
Vail, Colorado 81657
' Chamber & Phone: 970.477.0075 FAX: 970.477.0079
Business Effiail: info@vailchamber.org
Website: www.vailchamber.org
Association
~
Friday, June 27, 2008
Town of Vail
Vail Town Council Members
75 S. Frontage Road
Vail, CO 81657
Dear Town Council Members:
Tlie VCBA Board of Directors has revisited the Vail Gnide and although it has become the most popular collateral
piece (both summer and winter) for dissemination of information over the last couple years and a"coffee table" book for
most hotels, we would like to expand upon it to better serve the guests and businesses of Vail.
We would like to include more information in the Vail Guide, making it a more useful marketing publication, promoti.ng
Vail and all its businesses. Additional pages would include information about: parldng options, the in-town TOV bus
system, and other transportation information. We are currently worlcing with Kelli McDonald and Suzanne Silverthom
tb include other items that the TOV might want to convey to the guest.
Expansion of the Vail Guide will allow us to create an improved information source, showcasing the abundance of
recreationaL, educational, and cultural opportunities that Vail has to offer.
We look forward to your support in the amount of $10,000.
Sincerely,
~?AJ~Q <Z4 ~ .
Susie Tjossem r
VCBA Interim Executive Director, on behalf of the VCBA Board of Directors
Vail Chamber Board of Directors
Lourdes Fe,aacca, Fresident Steve Rosenthal, Vice-President Ron Weinstein, Sec.-Treas.
La Tour Colorado Footwear Roxy
Craig Cohn Mike Glass Susie Tjossem Paul W ible
Solaris Alpine Bank Colorado Ski Museum FirstBank
VAIL CHAMBER & BUSINESS ASSOCIATION
APPLICATION FOR TOWN OF VAIL FUNDING
VAILGUIDE
1 NAME OF ORGANIZATION: VAIL COMMUNITY CHAMBER, INC. dba
VAIL CHAMBER & BUSINESS ASSOCIATION
2 CONTACT PERSON: SUSIE TJOSSEM
3 MAILING ADDRESS: 241 S. FRONTAGE ROAD EAST, SUITE 2
VAIL, CO 81657
4 TELEPHONE: (970) 477-0075
5 E-AAAILADDRESS: STJOSSEM@GMAIL.COM
6.MEMBERS AND TITLES OF GOVERNING BOARD:
LOURDES FERZACCA, PRESIDENT LA TOUR
STEVE ROSENTHAL, VICE-PRESIDENT COLORADO FOOTWEAR
RON WEINSTEIN, SECY/TREASURER ROXY
CRAIG COHN SOLARIS REAL ESTATE
MIKE GLASS ALPINE BANK
SUSIE TJOSSEM COLORADO SKI MUSEUM
PAUL WIBLE 1 ST BANK OF VAIL
7 AMOUNT OF CONTRIBUTION REGIUESTED: $10,000
8 ORGANIZATION FISCAL YEAR-END: DECEMBER 31
9 ARE YOUR BOOKS AUDITED? NO
10 HOW WILL THE CONTRIBUTION BE U5E0? A TOV CONTRIBUTION WILL BE USED TO DCPAND UPON
THE CURRENT VAIL GUIDE MAKING IT A MORE USEFUL
TOOL IN PROMOTING VAIL.
11 HOW DOES YOUR REQUEST SUPPORT OUR GOAL IS TO PRODUCE A COMPREHENSIVE VAIL ONLY
ITEM 1-C OF THE CONTRIBUTION POUCY? GUIDE, PROVIDING OUR GUESTS WITH THE BEST INFORMATION
AVAILABLE AND GIVING THEM ACCESS TO EVERYTHING
VAIL HAS TO OFFER.
12 WHO CURRENTLY FUNDS YOUR ORGANIZATION MEMBER DUES $80,400
(OTNEFi GOVERNMENTS. PRNATE DONATIONS. COMMISSIONS $2,375
USER FEES. ETC.)? CONTRIBUTIONS $9,500
13 ORGANIZATION'S MISSION STATEMENT:
TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING
WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY.
;;os . Balance Sheet uai Basis As of December 31, 2007
' -Dec31,07
ASSETS
CurreM Assets .
. Checking/Sayings
Checking-First Bank of Vail 26,364.30
First Bank of Vail-Liquid Asset 30,934.40
Total Checking/Savings 57,298.70 '
Accounts Receivable . Accounts Receivable 4,119.28
Total Accaunts Receivable 4,119.28 '
Total Current Assets 61,417.98
, FiXed Assets
Furniture, Fixtures, Equipment 27,925.46
Less Accumulated Depreciation -18,974.00
Total Fixed Assets 8,951.46
, TOTAL ASSETS 70,369.44
LIABILITIES & EQUITY
Eqwty..
Opening Bal Equity 61,482.38
Retained Earnings 56;271.07
Net Income -47,384.01
. , Total Equity 70,369.44
TOTAL LIABWTIES & EQUITY 70,369.44
Profit & Loss
uai Basis January through December 2007
Jan - Dec 07
Ordinary Income/Expense
Income
Contributions Income
Restricted=Town of Vail 14,000.00
Restricted-Vail Resorts 10,000.00
Sponsorships 20,000.00
Total Contributions Income 44,000.00
Vail Cooks...tor you! 10,751.36
BBQ Bonanza on Bridge Street 22,744.96
TIU! Mngmt Fee/Reimb. Expenses 11,598.00
Membership Dues
Lodging 9,150.00
Reservations 2,900.00
Retail 26,985.00
Restaurant 16,530.00
Professional Services 18,125.00
Vail At Home 4,100.00
. Vail Non-Profit 1,200.00
Associate 30,235.00
Partnerships 4,250.00
Total Membership, Dues 113,475.00
Commissions
Reservations Commissions 518.35
Partnership Commissions 890.60
ISHA Commissions 4,043.74
• Total Commissions 5,452.69
Newsletter Advertising 525.00
Bank Account Interest 1,667.92
Miscellaneous 8,151.00
Total lncome 218,365.93
Expense Furniture, Fixtures, & Equip. Computer Hardware 0.00
Computer Software 1,558.00
Depreciation 4,400.00
Total Furniture, Fixtures, & Equip. 5,958.00
Information Services
Vail Cooks...for you! 51,60321
B80 Bonanza "on Bridge Street 15,868.79
Advertising/Promotions 825.00
Colorado SnowSports Expo 1,812.78
Dues and Subscriptions 557.45
Internet/Website Service 1,262.97
Newsletter ~ 2,528.49
Vail Guide 250:00 Vaii/Discover Gift Card Program 1,018.55
Total Information Services 75,72724
Member Services
Membership Drive 3,58624
Premier Impressions 18,580.32
Total Member Services 22,166.56
Personnel
Salaries & Wages 49,570.50
Other Compen§ation 67,049.75
Payrol6 Tazes . 4,170.16
Payroll Fees 2,059.95
Workers' Compensation Insurance 368.15
Ski/Parking Pass 2,998.00
Total Personnel 126,216.51
Operating Expense
Rent 3,000.00
Board of Directors Expense 327.04
Direetors & Officers Insurance 1,208.00
c
Profit & Loss
uai Basis January through December 2007 .
Jan - Dec 07
1nsurance .
- 'Liability Insurance 500.00
Totallnsurance 500.00
Leased Equipment-Copier & Fax 4,738.19
Copies - Metered 6,969.58
Repairs/AAaintenance
Computer Repairs 1,068.17
Equipment Repairs 180.00
Total Repairs/Maintenance 1,248.17 _
Telephone
Cell Phone 1,74Z,08
QWest 6,294.44
" . Total Telephone 8,041.52
. Postage
Butk Mail Permit 175.00
FedEx/l1PS 108.11
. United States Postal Service 739.85
Postage - Other 0.00
Total Postage 1,022.96
Office Supplies 1,997.09
Licenses and Permits 146.00
Credit Card Fees 1,096.15
Travel & Entertainment
, Travel 270.74
Entertainment 1,031.54
Total Travel & Entertainment 1,302.28 Miscellaneous 4,084.65
Total Operating Expense 35,681.63
Total Expense 265,749.94 '
Net Ordinary income - -47,384.01
Net Income -47,384.01
VAILCNAlABER & BUSINESS ASSOCIATION-REVISED BUDGET
REVENUE TOTAL
own of Vail (Premier Impressions) 15,000
Town of Vail (CSSE) 4,000
own of Vail (Disnay InsYRuta) 39,000
' Disney Institute Program Sales 50,000
ail Resorts (Pramier Impressions) 75,000
_ ail Resorts CoMribution 9,500
aii Cooks...for you 35,000
IU! Program Reimbursemarrt 11,421
BBQ on Bridge Street 11,850
Membership Dues 78,400
Lodging/Reservations Membership Dues 2,000
Lodging Commissions 2,000
Partnership Commissions 375
_ NawslattarAdvertising 1,000
Interest Eamed 530
Miscellanaous 1,090
TOTAL REVENU $276,166
EXPENSE Computer Hardware 200
Flxtures and Equipment Computer Software 1,558
. 1.T58
Information Serviees dvertising/Promotions 2,453
Colorado Ski & SnowSports Expo 4,000
Disney Institute 50,000
Vail Cooks... for you 20,978
BBO on Bridge Street 8,500
Interriet/Web Site 552
Dues/Subscriptions 218 "
Newsletter 3,535 i
Discover Gift Program 1,295
119
. blember Services Merrmbership Drive 4,150
P.remier Imprassions 21,243
' . . . 26,393
Personnel ' Salaries 8 Wages 54,730
Other Compensation 58,083
P/R Taxes 4,e02
Payroll Fees 1,276
orker's Comp. 126
. ' Ski/Parking Pass 1,040
' 719,55
Operating Expenses ReM 3,000
EquipmeM Mairrtenance ,1,000
elephone5,475
Copiar & fax - Leased Equipment 5,921
Metered Copies 7,000
Posta9e 1,000
Olfice Supplias _ 2,500
Insurence 500
Accountinlj, Legal & Aud'R 750
Licenses 8 Permits 70
Credft Card Fees _ 850
Board of Directors Expense 1,479
Travel & Entertainment ' 820
Miscellanaous 500
30,865
TOTAL EXPENSES $269,104
OTAL REVENUE OVER EXPENSES $7,062 ~
. ~
cnnoklic
~ Couiecil of
EaAIe County
June 27, 2009 -
Ms. Kathleen Halloran
Town ofVail
75 S. Frontage Road Vail, CO 81657
Dear Kathleen, On behalf ofTheValley Home Source we are pleased to submit our request forTown ofVail funding in the amount
of $30,000 for 2009.
To recap, at the June 17, 2008 Vail town council meeting,NHS was awarded an off-cycle grant of $15,000.
Councilwoman Margaret Rogers' motion to fund our reduced I/2 year request was coupled by the
acknowledgement that we would return for $30,000 funding support in 2009. The funding request was passed by a
7-0 vote.
- We again fnd ourselves in an unusual siwaaon where our request is forward looking and cannot provide
traditional operating history. A suategy that other towns and the county have found useful is to build our request
into Ehe future budget with the proviso that funds will not be released until a formal follow-up presentation is made
after the first of the year. If, at that time, we can't make the business case for our efforts, those funds can be
' directed elsewhere.
By early next year I expect we'll have strong stories to tell with projects and programs underway.. It is the
expectation ofTVHS to have theTown ofVail offload the tedious task of managing ownership qualification staws for
deed restricted homeowners. Additionally, we expect to work with the town in developing specifc initiatives; to
extend your existing housing department's abilities.
One of these tools is a data,management product that we will be seeking underwriting for. Called Housing
Director Pro, this tool will be a one-of-kind database program developed specifically for the management of deed
-restricted housing. While will we use this tool internally, we will be happy to provide it to the town at no cost A
brief overview sheet is attached.
As always, I will be happy to make myself available to you and the town staff for further information or
clarifications.
Sincerely,
~
Donald E. Cohen
Executive Director
PO Box 1705 • Edwards, CO 81632 • 970.926.7899 • 970.926.7890 FAX • info@economiccouncil.biz
1 AI'PLICA'TION FOR TOWN OF VAIL FUNDING FY 2009
Name of organization: The Valley Home Source
Contact person: Don Cohen
Mailing address: PO Box 1705 Edwards, CO 81632
Telephone: (970) 926-7899
Members and Titles of your governing board:
Projected Board Members (anticipated to be in place by August 2008):
The TVHS board will be formed including all the sitting members of
the Housing Action Team:
Vail,
Minturn
. Redcliff
Avon
Eagle
' Gypsum
Eagle County
.
Eag1e County School District
Habitat for Humanity
Vail Resorts
Beayer Creek Resort Company
Polar Star Development
15` Bank Amount of contribution requested: $30,000
Organization fiscal year-end: Projected to be December 31
Are your books audited? Yes, as part of a joint venture with Eagle County
How will the contribution be used?
Funding will be combined with other public and private underwriters to
launch and operate tke Valley Home Source which.is a multi=
jurisdictional housing management and economic researcli organization.
For housing.it yrovides centralized services on an outsourced- basis
without requiring the participating governments fo cede control over local
housing policy. It also supplies critic'al primary and secondary research
data for both public policy and private sector planning.
How does your request support item 1C "of the contribution policy?
The town of Vail has identified workforce/affordable housing as one of its
critical issues. TVHS will bring many benefits to TOV by offering.high
quality deed restricted management services, policy advisement, befter
.
~
research data and an opportunity to address housing issues
collaboratively with neighboring towns arid Eagle County.
Who currently funds your organization (other governments, private donations, user
fees, etc.)?
Eagle County
Town of Gypsum
Town of Eagle
Town of Avon
Town of Minturn '
Town of Vail
Beaver Creek Resort Company
Vail Resorts
16` Bank
East West Partners
Vail 'Capital Partners
Organization's mission statement:
The Valley Home Source promotes affordable workforce housing
opportunity through buyer education, counseling gnd transaction
services. Forgovernments, it streamlines housing mandgesnent processes
and provides critical researc& and data for policy direction. For
developers, it provides technical, regulatory and data services to improve
new housing product pianning.
Balance Sheet
As we anticipate the start of TVHS to be on August 1, 2008, no balance
sheet is available. `
Stateinent of Sources and Uses The TOV contribution will be used to underwrite administrative support
° tasks related to the tracking and quaiification of deed restriction
management and public information tools su'ch as homebuyer seminars, .
brochures and the web site.
~ INITIAL . . • '
1
~ ~ • : . . -
A first ever solution
Single point management software
for workforce housing programs.
Housing Director Pro is the first
integrated tool that makes the PROPERTIES
management of a community .
workforce/deed restriction program
more efficient and ective. • Legal description, age, size
Developed by community housing and features
MAC/PC experts, HD PRO provides a • Properry photos and
professional data management floorplans .
solution that replaces tlae cumbersome • Deed restrictions
MULTI-USER patchzvork of spreadsheets, checklists • Improvement history (over
and fle folders. multiple owners)
WEB AD • Sales history
At the heart o, f HD PRO are tzvo • Allowed sales price
• ' • '
linked databases: calculation
• Searchable for-sale listing
FULLY • PEOPLE (visual database, can be
~,J uploaded to web)
A~ • Instant sales sheets
• Universal application • Sales activiry reports
• Qualifcation checklist • Co-op, transaction fee
• Wait list management tracking
• Scoring calculation • Ownership analysis reports
• In-depth demographic
information BENEFITS
• Contact management • Insures consistent and
• Contact activity reporting comprehensive data entry
• Wait list reporu • Natural "form style" easy to
• Automatic requalification learn and use
letters • Exports to other database
• Demographic analysis programs and tools for
reports deeper analysis
TrIE VALLEY HOME SOLRCE valleyhomesource.org
T
~
A
TOWN OF VIE .
' COMMISSION ON SPECIAL EVENTS ' .
1VIei11o: TO: Vail Town Council FROM: Sybill Navas, CSE Coordinator DATE: June 27, 2008
RE: 2009 CSE Budget Request
TOV Manager and Finance.,Dept. have recommended a 3% increase in 2009 for all
departments. The figures below represent that recommendation.
, CSE Budget: ` 2008 Actuals* 2009
Direct Special Event • Funding: $765;331 ; $788,210
_ Expenses: $3,419 . $3,600
Total: $768,750 $791,810
-
*Please see the attached sheet illustrating event allocations that were made in 2008.
- - - - _ - _ 2008 RFP Grading Sheet
CSE 2008 FUND61VC ALLOCATfONS - --ansros>.-,:r
As approved by the CSE on Tussday, tdovember 27,2007
; 2008 Town Councii Allocation gor Direct Event Funding: i
i
~ $765,250
i Event: $765,250i.
Producing Entity: 2007 Funda 2008
I
; Teva Mountain Games - 2008 Dates: $SS 2008 C3E Funds ~
UntradiHonal:Marketing Re~eiv_ed: R~ ~
i OMoberfest/f{ighline Sports June 4-8 Allocated:
I Snow Deze. Highline Sporls 8 Entertainment $110,000 $93,576'j
GouRnet on Gore Highline Sports 8 Enteftnment SeP 5-7, 12-14 $80,000 $82,500 $81,2631
; Highline Sports•B:Entertainment Demmber 1' 7 $55,000 $100,000
1 SPdn8 Back to Vail August 29- 31 $40,000 $75;000 $64.025;
~ Vail Film FesHval Highiine. Sports & Entertainment $44,3251
Veil Fartners' Merket (Sundays) Vail Film Institute April 7-13 $85,000 $100;p00 g73,875 ~
i Apri13=6
; The Seseion Meadow'Ddve Pertnership $85,000 $85,000 Jun 15- Sep 21 ~p;000 $59,100 i
: America Deys Vail Velley Foundatlon February 7- 10 $26; $80'~ $~,175 ~ >IFSC Wbrid Cup Eegle Valley EVents ~ $13,174
; >Cemivafl UM/COUNCIL FUNDED $50K $50~000 $6o,ooo $50,235 I
! Kldt HighUne Sports &-Entertalnment June 48 ~
-It 3v3 Soccer Tour Febniery 3-5 $o!
; Holidays in Vall Team Chempionships IMemetional $0 August 1-3 $20'000 $7,8801 ! Vail Arts Festhral Eagle Valley Events $50,000
Dec 19- 31 $35,000 $40,000 ~,~0 i
~ Jazz ~ Arrabelle Square (Thursd~8~ Eagle Valley Events August 8-10 $35,480
' King of the Mtn Volleybell Vail Jazz Foundation $17.500 $25,~0 $18,223
King of the Mountain Volleyball Jul 31- Aug 28 $0 $42,500
Taste of Vail ~
; June 13-15 $28,595 1
~>Friday Aftemoon Ciub Taste of Vail $10,000 April 2-5 $10,~ $7;880
; VaA Invitational Soccer Toumament LiOn~~d Merchant Group $10;000 $3010pp $9,850
Vail Recreatlon District Summer 2~8 $0 $30,000 j BBQ Bonanze Vail Chamber and Buainess Association JulY 2&28 $14,775
$0 $3,770
. j>Rodcy Mountain Mtique Festlval Moon Rfver Ranch 21"Jun $20,000
~ Colorado Grand August 1-3 $25,867 $9,850;
I V a i l V a l l e C l le Cob~d o G re n d ~ $10'~ $3,448 I
October 4-5 y ~(~~r) Vail Valley.Socxer Club Sept 19- 20
$0 $5,000 '$2;;~ j
; AmbieM Street Entertainment• -
Resort.Evenfs $0 $10,000
~>LH K~s~ Fun FaireBFamily Market June 20- Sep 1 ~I
~>Lionshead Chill Cook-Ofl Blue Creek Productions ' $50;2351
Vafl RestaurenfAssociation Z&~~~ $50~ppp ~ ~$40;000 .
~'Beriy Ford Alpine Gardens 20th Anniverse 27-Sep ~ l
~ Vail Street 8ale y Betty FoM Alpine Gardens Summer 2008 $0 $5,000 $4,925 i
i Ski and SnowboaM Swap T~ of VaiUO}flce of Economic Development August 15-17 $0 $0
I MarNal Arts Festlval Ski and Snowboard Club Vail November 7-8 $5,~ ~ $5'0~
>2008 Unli $~I
m InyodoMartfalArts $7`~ .
Iited Adventure. Sedes (ThursdaY$) Vail Symposlum 11-Oct $5,000 57,000 $0
I
;>LH Speclal EverrtAdvertieing heM Group Jen 31 gp $p
-.MarB
! Lecrosse Shootout Lfonshead Mero Summer 2008 $7'~ ~
Total EventAllocatlons: Colorado Lacrosse promotions* $0 $15,000 gp~
June 28- Ju B 12,500 . $101ppp ,'°C8E Funds Remainin ; $10000 $718,000 $1,320,937 $765,331 ~
~ -
~ *3rd year of 3 year contract with Colorado Lacrosse Promotions $555 ss7 $81
_ "'Deficit in allocated funds wiil come out of the 2008 CSE operatin ex nses
J ~
T'.agle Valley Child Gare Association ,
Town of VAiI Funding Appliralion
Uuesdons_1-S:
Eaglc Valloy C11ild Care Assc,c;iatic,n
Contact: Amy Drurnmet
P{) B()X 17UU
Vail, Colorado 81658
amy.drnmmet(n)cagicvallcycca.urg
esti n 6: -
Eaglc Valley C'hild Care .Association Board:
John Power
Tnwn cYf Vail
Presidcnt, EVCCA 13oard
7cnnic Wahrcr
Eaglc Cnunry Health & Human Services
Shelia Hutiler
Vail Vailey Medical Centcr Human Resourcrx
kirn TomS -
Slifer Dcsigus '
Jcn Martinez
Miller Ranc;h Child CarC Pazcnt
uestiun :
1'1ftle Valley Cliild C:are Associatian i»; reyuesting a contrihution caf $50,0(.l0.00.
QucstiaD 8:
fiagtc Vallcy Child C;are tls4ociation's fiscat year ceincides with the calendar yeflr. 'I'he
currcntfiscal year ends cm Deczrnber 31, ''2OUB, uestion 4:
Nc,, Eagle Valley Ghild Care Association dou's N01' eudit our bookti.
Qucstion 10: .
Thc; cqnttibulion irom ?own of Vail will he used t6 acsist'I'own of Vaii employees with
' affordabk chfld cure tiervic:eti in two locations (Vail and Ecfwarcls), •
€~Z'd OLbZ 6Lb 0Z6: 01 82029260L6 38ti) 0'IIHO SQZIdM03:w0JA 26:SZ 8002-9Z=if1!'
, . _
i ;
Uuestion 11•
. The contr,ibution to Eagic Vallcy ChiW Carc; Associadun assisls'1'own ul Vail empluym
with obtaining.afforddble cliild care scrvicCS. Towu of Vsil's mi"ion tr) provide a
Sttperior lcvcl oi'service% in a variety of domains can only be ticcomplished wit.h quality -
eniployees. Uver thc years, Tnwn of Vai1 and a variety o£local businesscs have re&li,ed
thal efforddhle child care is linked to the recruitrnent and retention of quality ernployees:
uestian ]2:
Edglr Valley Chi1d Care A.esociatinn i5 fin1nci.illy 5upported by coIleGtion nf parentTees, fundraising cfforis,'and strf.mg partnel'SJIlpS Witl! IOCHI bu51riCSSCS.
UlI@S[i011 13: .
T'.:1g1e Valley Child Care Association strivcs to provide s l,igh quality ch,ld carc prugrarn
rhat meets the nccds of thuGnmilies ut Edgle County: :
e Pravidc a dcvclopmenta[ly appropriate, diswvcry-lcarriiiig cnvirournCal lh3l.
meets the nceds oi.evcry c:hild's healthy ce?~mitive, Sncial, language, motor, tiocial,
and cmotiondl develupment.
• Provide suppprtivc.pacentiitg Kuicl;uiu: lo r;vcry !':imily enrolled in ihe c:enter.
• Pruvide the Eagle Valley liusinccs Lommuuity.with a way to assurc quality cllild
. c:irC for their employccs through thc Busint;SS lyarlnUprugrdm. _
Tf you need any further uiforrndLivn ur support, pleme feel free ta cuntact me.
'I'ha you, -
Auiy Drumme:
. Exec,vtive Director
Qac~-a~1 .
~~~'d 0L172 6Lb 0L6: 01 82029260L6 38ti0 OIIH7 S06dhlm:wOJJ ZO:ST 800Z79I--ifl!'
,
1
~ .
8:36AM Eagie Valley Child Care Association
06/11110e Balance Sheet .
Aecruai Basis As of May 31, 2008 ,
May 31, OB
ASSETS
Currem Aseets .
Chacking/Savings _ 1000 • Cesh Accounts
"
1004 • Cheddng- Miqer Rmmh 238,128.02
, . 1004. Sey111ps - E1iCCA 41,737.46
Total 1000 • Cash Accounts 277,863-48 1010 • Petty Cesh
1011 • Pty.Cash-Vail Ctr
1012 • Pty Cash- Mliler Ranch
39.90
Total 1010 • Petty Cash 106.62
Total Chacidng/Savings 277.970.10
AceouMs Reeewable
1200 • Accourns Raeeivable
1201 • A/R- Vall Canter 6.633.10
1202 • A1R- MiUBr Rench 5,896.15
Tofe11200 • Accounts Reoeiveble 12.529.25
Total Accounts Reeeivable 12.52925
Ofher Current Assats
1300 • PayroO Advances
1501 - PR Advs- Veit Center Bg~ 00
~ I 1302 • PR Advs- Mffler Ranch 583.82
Total 1500 • Payroli Advances
' 1,284.82
1400 • Misceqaneous Recelvable -5,400.38
1600 • *Undeposited Funds 705.50
~ Totel Other CurreM Agsets -3.430.04
Total CurreM Assets 287.089.31
Ffxed Assats
1810 • Irnprovemerrts 1811 • knprvmntw Vall CeMer
1818 • trnprvmnts-1lceum. Depr• -3,465.00
1811 • 6nprwrnts. VaU CerKer - Other _ 8,9g5. gq
Total 1811 • trnprvmnta- Vall Center 5.470.94
Total 1810 • Improvemerrts 5,470.94
Total Fixed Assets 5,470.94
TOTAL ASSETS 292,4540.26
LIABILITIES B EfiIJITY ' .
Liab(lltles
CurreM Uabild(es
Gther Current LiabiliUes
2080 - Veil Ws Benk Items 4,564.13
2100 • Payrob iiabfirges
2106 • 401k WithAWd(ng 432.03
' Total 2100 • PayroU Llabllitles - 432.03
2200 - FP Parent Peyable-Vail Cerner
4204 • FP Payable 1/C• Esgle Cou2203 •,FP PayaWe VG Eag1e Rlver WS 10,2,170.00
560.00
- 2206 • FP Payable VC- TOV 12,068.00
zioa ~ FP Payaa. vc. vvMC . 30.259.9e
Tofsl 2200 - FP PereM Payabl"ai1 Cerrter 55,p,47.98
Page 1
s:se aM Eagle Valley Child Care Association
owins ; Balance Sheet
Accrual easis As of May 31 , 2008
May 31, 08
2300 • FP PareM Payable-Miper Ranch
2302 • FP Peyable MR- Eagle CourKy 9,685.00
2306 • FP Paya6le MR- SliGar 33.342.98
2508 • FP Payable MR- TOV 3,664.00
4308 • FP Pajrable MR- WMC 43,442.00
Total 2300 • FP ParerU Payable-Miper Ranch 90,133.98
2600 • Deterred Revenm"aB CerRar
4609 • Defrd Rav YC-. Ea91e County -187.50
2803 • Defnd Rev VC- ERWSD 937.50
2608 • Defrd Rev VC- TOV 3,125.00
2608 • DePM Rev VC- WMC 2,812.50
Tota12600 • Oeferred Revenue-Vail CeMer 8,687,50
2800 ~ Deferred Revenua MIIIer Ranch
260Z • Defhd Rev MR- E9i ClY 3,000.00
2606 • DefFd Rev MR- SINer 3,750.00
1606 • Geftd Rev MR-T01/ 1,041.86
2608 • Dehd Rev MR- WMC 4,68750 ' Total 2800 • Deferred Revenue- Miller Rarich 12,479.16 , Total Other Currern Liabilides 169.344.78
Total Currellt Lleb(Odes 169,344.78
Total Liabilitias 189.344.78
~ Equity
3800 • Reteined Esmings 455.92
5801 t RE- Vail Carrtar 303.06
3802 • RE- Miller RancA 54,897.77
Net hCOmB 102,344.87
Totai Equity 123,1'95.47
TOTAL LIABILITIE3 & EQUI7Y 282,64025
Pege 2
Eagle. Valley Child Care Association
COMBINED 6/23/2008 '
Statement oi Activities '
Five 11Aonths Ended May 31, 2008
, 2008 YTp YTp Percentage Variance Month
Propased Budget Actua[ of Budget Favorable gud et Month Variance
Budget 5/3172008 I 5/31/2
Operating Fund 008 I5/31/2008 Unfavorable 5/31/2008 S/ 12008 lUnfa~e~
Revenues _
Donations 0
, Donation Eagle County 45,000 ~ ~
Grants 18,750 45,000 100qb 26,250 0 p 0 0% 3,750 45,000 41,250
Fundraisers 20;000 8,333 0 0 0
Interest Income 417 ~.597 89~6 (8,736) 1;667 (19 0
Tuition income CCAP 1,000 5~ 6096 ) (1,6~)
30,500 12,7Q8 16;613 ~96 179 gg ~9 (4)
Contributions - TOV 72,600 30,250 3,905 2,542 3,690 ~,~qg
grightstar Grant 72,600 100% 42,350 6,050
EiP Income - Ea9le CountY 56,000, 22,917 55,000 10096 32,083 1,583 0 (6,050)
_ 30,375 12,656 11,813 39q6 0 (1,583)
BP-Income - ERWSD 11,250 2,531 2,813
BP Income --Slifer , 4,888 4,688 42% 0 - 281
45,000. 18,750 18,750 429~ 938 938 p
9P ~ncome - TOV 50,000 20,833 0 3,750 3,750
BP Income - WMC 20,833 42°r6 0 4,167 0 90,000 37,500 37,500 42q6 4,167 p
BP Income - RA.Nelson 0 0 7,500 7,500
Registration Fee 0 0 Og6 0
0
10,250 4,271 7,275 71% 0 0 0
1'uitfon Income - Infants 218,160 3,004 854 450
Tuition lncome-Preschool 90,9~ 95,175 4496 4,275 18,180 18,850 (4~)
338,040 140,850 139,630 41% 670
Tuition:lncome-Toddlers 186,300 77,625 75,350 409{, (1'~0) 28'~~~ 29~045
1'uition Income - Discounts (2,275) 15,525 12,15p 875
Aqiscellaneous 0 a (10,126) (3,375)
~ ~ 735 (10;126) 0 1(2,239) (2,238)
Total Revenues 1,203,475 501,448 - 735 0 219
593,029 49% 91 581 97 290 126;391 219
Expenses - 29,102
Persannel Expenses
Administration 171,424 72,526
Reguler Hourly 777,815 67,263 3996 5,263 14,285 18,488
9onus Pa 329,076 301,095 3996 (4,202)
Y 4,750 2,010 27,981 84,818 85,572 (20,754)
~~vertime. 200 4°Yb 1,810 396
Payroll Taxes 9,500 4,019 8,441 6896 0 3~
88,402 .37,401 32,778 370~ (2,421) 792 1,898.
Health Insurance 4;623 7,367
Worker's Comp Insurance 60~000 25,000 23,907 40% 8,731 ~~,364~
10,692 4,455 ' 7, 553 71 1.093 5,000 4,102 898
Retirement Beneft Expense 12 000 5000 (3;098) 891 (199) 1,090
Total Rersonnel Expenses . 4 174, ..35% g6 826 1 000
1 134 584 479;487 443,411 39g6 . 1 169 169
36,075 94,548 119,761 25,212
Eagle Valley Child Care Association 2 ,
COMI31NE0 6/23/2008
Statement of Activities .
Five tAonths Ended May 31, 2008
2008 YTD YTD Percentage Variance
Proposed Bud et Month Month Variance .
9 Actual of Budget Favorable
Budqet 5/3172008 I5/31l2008 I 5/31/2008 Unfa orable 5/31 Budget 008 I 5/31/2 Actual Favorabte
Supplies 8 Equipment 008 jUnfa~lej
Office 8 Postage 6,700 2,792
Operating 9,500 3,958 2'673 40°° 1.79 558
4,265 454~6 230 ~ 328
Fducational 5,500 (3~) 792 375
Cleaning 2,292 5,486 10096 476
3,900 1,625 458 12% (3,194) 458 1,012 (554)
Food Expense 4,700 1,958 1'167 325 75 250
Office Equipment Maintenance 2,878 61°' (919) 392 725 302 15 2,y~ 776 (385)
F~arent Activities 0 0 287 60 0 60
Educational Equipment 0 0% p 0 0
Playground Equipment 0 0 0 096 0 0 1, 000 417 2,482 24896 0 0 ~
Office~Equipment 0 p (2,065) 83 2;438 (2,354)
Total.Supplies 8 Equipment 0 0% 0. p 0
32.026 13,345 . 18.256 5796 0
Purchased Services 4,912 2669 4,907
2,238 .
Membership Dues 8 Subscriptions 400 167
Licenses 8 Fees.. 300 310 7895 (143) 33
Staff Recruiting 8 Visas 125 10 3g~ 115 ~ 33
1,900 792 627 33% 25 0 25
Qualistar Program Fee 0 p 165 7 158 300 (142)
Telephone ,200 2 (7,200) a Irrternet Expense .g10 1,213 1,290 44g~ ~ 0.
1,820 758 710 3996 (77) 243 243 (1)
Gommon Area Maintenance 8;900 3,708 48 152 136
Insurance:- D 8 0 1 8,565 9696 (4,857) 742 16
,1.18 468 1,115 10096 8,565 (7,824)
:Insurence-Liability B.Property 4,570 1(~9) 93 836 (743)
Lake Creek.Rent '9~ 0 0°~ 1,904
765 319 381 0 381
Maintenence: Expense 0 0% 2,150' ' 896 319 gq 0
Snow Removal 984 4696 (88) 179 64
Cleaning Senrices 650 271 0 O% 32 147
1,800' 750 271 54 0 ~ .
Credit Card Fees 4,000 1,667 0 0~' 750, . 150 p
Bookkeeping (64) -2% 1,731 150
Bank 21,000 8,750 6, 960 3396 333 90 244
Service Charge Fees 0 0 1,790 1,750 355
Consufting 0 1` Oy~ ~~0 1,395
Total Purchased Services ~ 0 pq{, ~ 0
52 283 21 785 27, 708 5346 0 0 0 0
Staff Support 5923 - 4,357 101557 6,200
StaffDevelopment 6;000
TraveUMileage 2,500. 1,235 2196 1,265,
750. 313 . 73 10~ 500 {535) 1,035
Staff Activities 900 375 2391 63 0
Total Staff Support 0 096 g75. ' 63
7 650 3,188 1 309, 1~796 75 0 75
Other 1;879 ; 638 535 1,172
Bad Debt Expense 0 0
Total Other Expense 0 n9v- p
~ 0 - 0~ ~ 0 0
,
- p 0 0
. 1
, Eagle Valley Child Care Association 3
COM:3INED 6/23J2008 •
Statement of Activities . '
Five ~llonths Ended May 31, 2008.
2008. YTD . yTD,
Proposed Bud et Percentage Variance ~Month Month
9 Actual of Budget ~Favorable. Budget A~ua1 Variance . Favorable
• B~- d8et 5/31/2008, I 5/34f2008 5/31/2008 U avorable 5/31/2008 I 5/31/2008 Un" vorable
TOTAL EXPENSES
~0&543 517 804 490,684 4096 27 118 102 212
! 134 690
Net Income (Loss) From Operations 23 pgg 32 478
16,356 102345 -44qq~6 118,701
(4.9221 8,299 3,376
" APPLICATION FOR TOWN OF VAII. FUNDING to..
GENERAL INSTRUCTTONS
All applications ntust be submitbed to the Town of Vail by Fri June 27, 2008 by 5:00 P.M.. You must
pmvide 12 copies of the application Any application received after that date or any application packet
with fewer than 12 copies will not be considered.
Please send application to:
Town of Vail
Kathleen Halloran, Manager of Budgets dL Fin7 Reporting
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Kathleen Halloran at 479-2116.
PLEASE TYPE THIS APPLICATION OR PRINI' IN BLAQC INK
1. Name of organization: COLORADO FUTURE BUSINESS LEADERS OF AMERICA (FBLA)
2 Contact person: DEBORAH L RAMIREZ
3. Mafling address: 9101 E. LOWRY BLVD.
4. Telephone:303.595.1583
5. &mail address: Deborah.ramn+ezkccs.edu
6. Members and Titles of your governing boazd:
a. jennifer Flunnatierfelt, Platte Valley High SchooL Kersey, CO, Chair and District 1
Representaiive
b. julie Siganund, Uenver Public SchooLs, District 2 Rep
c. Rebecca Schmidt, Burlington High School, Burlington, CO, District 3 Rep
d. Jeanett Lambrecht, Caliche High SchooL IIiff, CO, District 4 Rep
e. Patti Ord, Overland High School, Aurora, CO, District 5 Rep
f. judy Kovacich, Pueblo C.entecnial High School, Pueblo, CO, District 6 Rep
g. Linda Malers, Swink High School, Swink, CO, District 7 Rep
h. Sharon Adams, Sargent High School, Alamosa, CO, District S Rep
i. Nancy Lindbloom, Battle Mountaut High School, Minturn, CO, District 9 Rep
j. Richard Pettis, Public Service Credit Union, Denver, CO, Busutess Rep
7. Amount of contnbution requested: $15,000
8. Organization fiscal yeaz-end: June 30, 2008
9. Are your books audited? Yes
10. How will the contnbution be used? Town of Vail Transportation or pobson Ice Arena
RentaL
3
11. How does your request support item 1C of the contnbution policy?
a Approximately 2,500 stndents, fieachers, chaperone.5, administrators and parents atbend
this conference every yeaz (and appmximately the last 15 years). Our current contract
with three hotels is unti12010, and plans to continue the working relationship for future
years beyond 2010. This is an opportunity for these attendee.s to visit Vail and gain the
experience of Val The students are your future customers, the adults are either first
time customers or will be returning customers, and with the experience of the
conference they will return to the Vail area for enjoyment or work related.
12. Who cun+ecitly funds your organization (other governments, private donatians, user fees,
etc.)? We are fimded through student dollais, business sponsorships, and governnvicent
fundmg through a Carl Pprkins grant.
13. Organization's mission statement.
a. Our mission is to bring business and ed.ucation together in a positive working
relationship through innovative leadership and career development pmgrams.
(If more room is needed to answer questions, please use the back of this page.)
4
lza pu Future Business Leaders of America
ov,sme Balance Sheet
Cmh Bads As of June 19, 2008
.pm 18, os
ASSET8
Currerrt Assels
ChedftokrAngs
(;hoqdnp 123.740_12
Tatil ChnNngSsvings 123.740.12
OtlwCwrwR Assels
1489 • Undeposl0ad Funds 578.00
Tafal Ollw Curtant Aseeft 579.00
Tabd Currwd pssaft 124,319.12
TOTAL A$SE?'S 124,318.12
LIABIL1ilE8 & E411f1'1f
Equlty
3000. ppaning gHl 6quity 32,521.87
3900 • Refainad Earninps 70072-62
Nat trmome 20.824.83
Tolal Equity 124,319.12
TpTpL LIABILRMB & EQU11Y 124,319.14
Pfto I
Colorado FBLA Studerrt Doltars
B et Infomnation
FBLA Income
2008-2007 2007-2008
Membership Dues $32,148.00 $32,500.00
Distrid Leadershi Conference $12,466.00 $12,000.00
Falt 4eadership Conference $28,635.00 $27,000.00
State Leadership Conference $222.782.00 $237,500.00
National Leadershi Conference $24,870.00 $25,000.00
Imr ons $11.727.18 $12,000.00
State Association Activities $2.288.32 $2,000.00
Sdtolarshi $1,391.18 $1,400.00
Insurance $6,434.79 $6,500.00
National Fall Confenenoe $80.00
$340,800.47 $355,900.00
FBL.A Expense.s
District Leaderst Conferences $3.799.40 $3,800.00
Fali Leadership Conferences $27,355.57 $27.000.00
State Leadership Conferenoe $262,374.41 $250,000.00
Investrnents/CoMributions $2,306.00 $2,400.00
National Leadershi Conference $3Z499.15 $32,500.15
State Officer Expenses $495.85 $500.00
Executive Committee E)penses $4,859.45 $5,000.00
State Assoaation Activities $74,536.48 $15,000.00
Liabil' Insurenoe $6,940.00 $6,940.00
Natlona! Fall Conference $384.99
$355,551.30 $343.140.15
.
FUTURE BUSINESS LEADERS OF AMERICA
REPORT FOR
2008 STATE LEADERSHIP CONFERENCE
INCOME
Registration $ 218,885.00
Sponsorship/Grant $ 11,980.00
Lodging $ 3,927.00
Exhibitor/Booth $ 525.00
FBLAGRAM $ 510.00
TOTAL: $ 235,827.00
EXPENSES
Officer Meals $ 151.06
Lodging $ 37,932.43
Transportation $ 15,968.75
Speaker/Workshop Fee $ 4,400.00
Consultant/Staff Lodging $ (1,695.00)
Consultant/Staff Meals $ 18.46
Media for Conference Sessions $ 68,951.88
Entertainment/Dance $ 775.00
Special Meals $ 107,433.84
Formals/Tuxedos $ 200.00
AV Equipment $ 2,794,98
EquipmentlFacilities Rent/Security $ 6,488.00
TrophieslPlaques/Medals $ 10,303.60
Appreciation Gifts $ 891.39
Awards $ 27.20
Programs $ 3,154.14
Name Tags/Badges $ 3,675.00
Photography $ 259.95
Publication Costs/Tests $ 1,080.56
Ribbons $ 924.00
Postage $ 499.31
Supplies $ 171.23
Previous Year $ 56.60
TOTAL: $ 264,462.38
Page 1 of 1
. , tA
Application for Town of Vail Funding
Fiscal year 2009
1. Name of Orgaziization - Vail Valley Exchange
2 Contact Person - Chip Domke
3. Mailing Address -PO Box 1431 Vail, CO 81658
4. Telephone - 970-39048296
5. E-Mail Address - wex@wex.org
6. Members and Titles of your govexning board
Scott O'Conaell - Presideat
Cory Swisher - Treasurer
Sim Newbuty
7. Amount of contribution requested $7,000 (Seven Thousand Dollats)
8. Organization fiscal year-ead - Calendar Fiscal Year
9. Are your books audited? Books are not audited
10. How will the contribution be used? - The conm'butiott will be nsed for, airfate w and &oin Austraha aad a
$500 atipend for two students; 2-$1000 scholazships for the Vail Youth Recogtution Awatd
11. How does your request support item 1C of the contribution goliry? -
Va7 Valley Exchang+e was the driving force behind the Towa of Vau1 Ttaaspc?rtation's successfiil parmership
with the towa of Mainsfield, Vicwria, Auatralia aad ML Buller the aesociated ski resort aad the southem hennisphere off seasoa bus driver pmgram. Thia pmgram has pmvided Tocva of Vail, top quality
employees, with resort operations backgrounds.
Additionally; Vail Valley Exchange provides the admiaistrative aupportfor the Vail Youth Recogaition and
the Vail Youth Ambassador Progtams. (see the web site for c=iteria for application for both the Ambassador
Exch.ange and Youth Recogaition) www.wex.org Theae programs focus on ilth grade students and provide
an egchange between our two couacries each winter season. Thie allows cultural enrichmeut as well as work
experience that beaefita the towa, by providing young energetic individuale and sending our local students
to experience another resort, conntry and culture. Whether it is ihe student returniag to Vai1 or to Australia,
they bring a aew understanding of the cvorld around thea aad are changed by the educational and cultural
opportunides they have been provided. All o.f these aepects of the program miaor the Town of Vail Missioa
Statement Yail Valley Exchange provides a fiocused, well managed, marketiag, recruiting and cultural
exchange setvice for the Town of Vau'I. As well as the administratiive snpport for the Youth Recognition
Award.
12. Who currr-ndp funds your progra.m? -
Since 1999 The Vail Valley F.zchange has received fuading from
Toam of vail
Va1 Resorts
Town of Avon
Eagle County
And matry private businesses.
14. Orgauization's mission statement
"It's about people - Creating aad growing mutually beneficial relationehips betweea VaiPs sister city in
Australia aad beyoad"
e
1:16 PM Vail Valiey Exchange
osrrrtoa Balance Sheet
cash eaSts As of June 30, 2008
Jun 30, 08
ASSET3
Currerrt Assets _
Checking/Savings
1000 • FrstBank 2295017009 . 4,290.56
7001 • FirstBank Woney Market 13,378.05
Total CheckinglSavings 17,668.61
Total Currerrt Assets 17,668.61
TOTAL ASSETS 179668.61
LIABILITIES 8 EQUITY
Equity
1110 • Rsfained Eamings -6,275.65
3000 • Opening Bal Equity 21,760.26
Net Income 2,184.00
Total Equily 17.668.61
TOTAL LIABILITIES & EQUITY . 17.668.61 .
Page 1
r, •
~ 1:21 PM Vail Valley Exchange
osmros Profit & Loss
cash sasts January through June 2008
Jan - Jun 08
Ordina_ry IneomefE:pense
Income
4030 ~ Cootributlons Income
4056 • Restricted 7,000.00
Total 4050 • CoMributions Income 7,000.00
Total Ineome 7,000.00
ExPense
6350 • Travel8 Ern
Student Travel 250.00
Travel3dpend= Studerrt 1,959.00
BS60 • Entertainmert 250.00
Tota16S50 • Travel8 Errt 2,459.00
6590 • OfFiee Supplies 68.00
6670 • Youtlt Reeognitlon Awards 2,000.00
6770 • Suppifes
6780 • MarkeUng 289.00
Total 6770 • Suppiies 289.00 Total Expense 4,816.00
Net Ordinary Income 2,184.00
Net Income 2,184.00
Page 7
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APPLICATION FOR TOWN OF VAIL FUNDING
. 1. Name of Organization: Ski & Snowboazd Club Vail ,
2. Contact Person: Jennifer Vance. . 3. Mailing Address: 598 Vail Valley Drive, Vail, CO 81657
4. Telephone: (970) 790-5122
5. Email address: ivance@skiclubvaii.org
6. Members and.Titles,of your governing board:_ Glenn Davis- President, Liz Leeds- Vice President, Phil Hov.ersten- Treasurer,. David Viele- Secretary, Ceil Folz, John Garnsey, Brad Ghent, Jim Harding, Liz
Leeds, Dan Leeyer, Aldo Radamus, Steve Santamaria, Pete Seibert, Sandy Treat,
Chuck Wachendorfer, Scott Walchek, David White
7. Amount of contribution requested: Four days usage of the Dobson Ice Arena- Ocfober 29-November 1, 2009
8. Organization fiscal year-end: Apri130t' - ,
9. Are your books audited? Yes. '
10. How will the contribution be used?
We will use Dobson Ice Arena to hold our 4& Annual Ski & Snowboazd Swap.
This event is orie of our lazgest fundraisers and significantly contributes to our - ,
efforts to keep our programs affordable and thereby accessible to a11 members of
. our community. 11. How does your request support item 1 C of the contribution policy?
This event, held during the off-season, attcacts neazly 5,000 attendees to the Town
- of Vail ea.ch yeaiaz. As one of the lar"gest Swaps of its kind, this event provides a
valuable amenity to both locals and visitors. By drawing so many people to town during an otherwise slow time of yeaz, local businesses benefit as well. 12. Who currently funds your organization?
69%- program fees and eamed event income
27°/a fundraiSing eveIIts .
. 4%- donations/grants
13: Organization's mission statement: .
"To provide youtti the'opportunity for chazacter growth and excellence through
, athlerics." , .
10.24 am Skl & Snowboard Club Vatl
. oM/08 . Balance Sheet '
- acausi easis As of April 30, 2008 .
APr 30, 08
ASSET8 Current Asaets
Cheddng/3svinga
. CasA 8 Cash EqutvaleMs 21.8,623.88
Restrlcted Cash 268.079.14
• Total Cheeldng/Savings 484.703.02 •
AcoourKs Receivable
i4coouMs ReCeivable - Other 8.357.00
AccouMs Recelvable 43,046.58 .
" Total Aocourrts Recelvable 51.403.59
. Other Current Aesets '
Alloxraneee. for poubttuf Account . -9,23628 .
1120 • InvmMry Asaet 27.759.07 . •
Prapeld, ExpenBes 31.955.90
Uridepostted Funds 118.25
' Total Other CurreM Assete 50,597.94
Total. Current Asaets 588,704.55
Fbted Assets
Fixed Assets 832,832.38
Total Flzed Assets 632;832.38
Other Assets
`Deposite 2,000.00 ,
- ' Total OthaP Aasets 2,000.00
TOTAL ASSETS 1,2Z7,598.93
LIABILIITIES 8 EGURY
L.isbilttles
CurreM I.labllitles
AcouMa Payable
. . Aaoourts Payable - SCV 48,640.55
' Total AxouMS Payable 49,640.55 .
Ofhar Cunent I.IebtilNes
• Accwed Inbareet . 1,95293 -
CataIarla PtarrPayable to Empl -5.520.14
. Aocwed Expenaes 12,000.00
Loases_Payame e.81a12
aptne wre or cxedK -ise.os
. Due To Scholarship Fund -33,123.77 ; Payroll Uebillties ' 20.880.31
. Total Other Current Liebllitles. 4.808.40
Total Cunre11t Liadllittes 54,448.95
Long Term Uablltites
Cotatrudlon L.oan Payable -1 -1.428.38
. Construetlon Loan Payabte - 2 -822.30
Total Long Term LiablllUes -21048.66
Total Uabilldes 52.398.29
Equity . . :
HIE Tmporarlly Restricted . ' W.952.00
RIE Csanarel . 896,2458 ,
No In~ome 215,943.08
- Total Equity 1,169.138.84
, TOTAL LIABILJIIES & EQUITY 1,2?1,536.93
Page 1
~ AP'PLICA'Y'ION g'OR TOWN OF VAIL PUNDING ~
GFIVERAL IN5'TRUCTI0NS
All appliraiiom must be submitbed to the Town of Va 1 by Fri. june 27, 2008 by 5:00 P.M.. You must
provide 12 cqoes of the application Aay application received after that date or aiey application packet
with fewer thon 12 copies wffl not be eonsidered. PZease send application to: .
Town of Vafl
Kathleen Halloran, Manager of Budgets &s Fin'1 Report;ing 75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Kathleen Halloran at 479-2116.
PI.EASE TYIiE THIS APPi.ICATION OR PBINT IN BLACHC INK
1. Name of organization: Vai1 Vallee'y Medical Center Volunteer CoYps .2. Contact person Sandi Kinsley
3. Mailing address: P.0 Box 1414 Edwazds, CO 81632
4. Telephone:970-926-2731 5. E-mail address: skinsley@vail.net
6. Members and Titles of you= governing boazd:
President : ' Dick Woodrow
. 1s' Vice President : Sandi Kinsley ,
2ad Vice President : Sheri Ball - Taeasure : Susan Ealcomb Assisfant Treasure: Betsy Nevin .
Recording Secretary: :Liz Stern -
Coavsponding 8ecretary: Ja'Y Dirrkes
7. Amount of contribution reques6ed: In-Kind request for 500 parking spaces on :
March 25, 2009
8. Orgai?ization fiscal yeaz-end October 31 `
9. Are your books audited? No
10. How wffl the coniribution be used? T he paz'king spaces wi11 be nsed as a, conrtesy
for the attendees of the VZTIVIC VoIunteer Coips Spring Fashion_ Showand
Luncheon. • ; '
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3
How does yovr request support ifiem 1C of the contrAyution P°licY? The Volunteer
Corps Sprin~g Fashion Show i.s an annual event to raise money for the various needs of the Vail Valley Medical Center tfiat benefits the entire
community-
12.. Who cu.rrenflp funds your organization (other governments, private donations, user fe~s,
etc.)? We are a non profit organization.
13. Ocganization's mission stateanent The purpose of The Volunteer Corps for the
Vail Valley Medical Center is to prontote and adoaace the welfare of the
hospital and its patients tleraugit the approval of the hospitals'
Administration and/or Board of Uirectors
(If more rooai is rneeded bo answer questions, please use the back of this page.) '
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~
. APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by Fri. June 27, 2008 by 5:00 P.M.. You must
provide 12 copies of the application., Any application received after that date oi any application packet
with fewer than 12 copies will not be considered.
Please send application to:
Town of Vail
Kathleen Halloran, Manager of Budgets & Firi 1 Reporting 75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Kathleen Halloran at 479-2116.
PtiEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: Vail Junior Hockey Association - DBA Vail Eagle Hockey Association
2. Contact person: Alan McLean
3. Mailing address: P.O. Box 6284, Vail, CO. 81658 . .
4. Telephone: 970-390-5144 (cell) 5. E-mail address: armQvailrunresort.com
6. Members and Titles of your governing board: _
Andy Clark - President; Dave Peel - Vice President; Kurt Davis - Treasurer;
Alan McLean - Secretary; Linda Chase - Administrator, Barry Biegler, Pat Fiirn, -
Myron Alt, Kristena Wyatt, Gary Defina, Jared Biniecki (VRD) and Shery] Gower
(WECMRD) 7. Amount of contribution requested:
" We request 3 weekends of free Ice Time at Dobson Arena (Friday through Sunday) in .
November 2009, Free "use of Donovan Pavilion for Erid of Hockey Season Gathering
(for families and players) Spring 2009, and if possible would appreciate Eree.or reduced
parking in L;ionshead Parking Structure for the 3ra weekend of the Tournament
' generally the weekend before Thanksgiving whe.n the mountain is open. _
8. Organization fiscal year-end: June 30, 2008 ,
9. Are your books audited? Yes
10. How will the contribution be used? The 3 weekends of ice time go to support Vail Junior
Hockey (VEHA) as hosts for the Vail Sportsmanship Tournament. 2009 HAll be the 30th
year for the tournament. The tournament is the Associations' largest funciraiser:
- Donovan Pavilion will be used for an end of season gathering for players and families
of all youth hockey players iricluding those in Vai1 Recreatiori District and WECMRD
hockey programs. The request for free parking or reduced parking on the third
weekend will help with a more positive view of Vaii many parents eome up to more
, 3
• .
than one weekend of hockey and we continually hear grumbiing aliout having to pay .
. for parking the third weekend because the mountain is open. Many teams and parents
take advantage of the free in town buses, but others due to the amount of equipment ,
and size of the touinament choose to drive to the rink. .
11: How does your request support item 1C of the contribution policy?
The Tourriament hosts of 50 teams who lodge, eat and shop in Vail. Teams average 15
players and their families. Teams come from Colorado, Utah, Arizona, New 1Vlexico.
and this year 2008 we are expecting a team from New Hampshire.
12. Who currently funds your organization (other goverrunents, private donations, user fees,
etc.)? The organization is fiznded through user fees, private donations, sponsorships,
and fundraisers.
13. Organization'smissionstatement The Vail Eagle Hockey Association
(VEHA) - is a youth hockey organization dedicated to teaching
the sport of ice hockey through the principals of fair
play, respect and sportsmanship with an emphasis~on fun, the development of character and the individual potential
of hockey players in a safe and healthy environment.
4
7:16 PM VAIL EAGLE HOCKEY
06109/08 Balance Sheet
,4ccrual sasis As of June 30, 2007 `
Jun 30. 67
ASSETS . .
Current Assets
Checking/Savings • %
' 1000 • Alpine Bank Active 3440002240 76,861.09 '
1010 • Alpine Bank Mlgh Yleld Checking • 29,364.16
Total CheckinglSavings 106,225.25
Accounts Receivable
1200 • Aceount4 Receivable 500.00 Total Accounts Recelvable 500.00
Other Current Assets
Deposits 250.00
• 1499 • Undeposited Funds 725.00
Total Other Current Assets 975.00 +
Total Cunent Assets 107,70025
Fixed Assets 1800 • Office Equipment 8;774.00
1806 • Aeeum Depr - Offiee Equfp -8,774.00 Toial Fixed Assets ' 0.00
TOTAL ASSETS 107;700.25_
LIABILITIES 8 EQUITY
Liabilities
Current Liabilltfes
Accounts Payable
, 2000 • Accounts Payabia 124.87
. Total Accourts Payable 124.67 - Other Current Liabilities.
2200 - Volunteer Deposits 9,300.00 ' 2400 •'ResVicted DonatioNScholarship 11,419.97 . Total Other Current Liabllitles 20,719.97 .
, Total Current Liabiikies 20,844.64 . ,
Total Liabilities ` 20.844.64 .
Equity
2900 • Retained Eamings 63,954J6 ,
_ Net Incori+e 22,900.85
Total Equity 86,855.61
TOTAL LIABIlIT1ES 8 EQUtTY 107,700.25
_ Page 1
_ 7:43 AM VAIL EAGLE HOCKEY' `
06/10108Profit &'Loss Budget Overview '
Accruai Basis July,1, 2007 through June 10, 2008 .
Jul 1,'07-Juo 10, 08
Income '
3100 • Ragistratfons . .
3103 • SquiR Fees 13,000.00
' 3104 • Pee Wee Fees 21,000.00
3105 • Bantam Fees 23;800.00
3106, - AAfdget'Fees 33,000.00
3111 • Goalle dfscount - - -3,325.00'
3112 • Less Scholarshlps Granted -4,000.00 =
Total 3100 • Registrations 83,475.00 • 3200 ~ Sponsorships
3201 • Sponsor Income 45,000.00
3209 • Sporisorship Expense -13,500.00 Tota13200 ; Sponsorships ' 31,500.00
3600 • November Tournament .
3501.; Fees 53,000.00 3502 -:Retail Sales 9,300.00
3503 • Retail Expenses " -2,600.00 '
3505 • Expenses -21,000.00 ,
3506 • Lodging Commissions , 7,9Q0.00 ' -
3509 •.Referee Expense -16,000.00 ' • -
3510 • Silent AucUon 4,300.00
Total 3500 • November Toumament 28,900.00 '
3620 n Pond Hockey ,
• , 3521 • Pond Hockey Revenue 12,000.00
3622 ~ Pond Hockey Expenses -8,000.00
Tota13520 • Pond Hockey 4,000.00 •
3610 • Jake Brock Tournament
3616 • Jake Brock Toumament-Expense =5,500.00 ' . ,
3675 • Jake Brock Tournament-Income 5,500.00 '
, Total`3610 • Jake Brock Toumament 0.00 '
3620 • Redwing Camp/GoH 3621 - Income-Redwing CamplGolf 25,000.00 .
_ 3622 • Expense-Redwing Camp/GoH -23,000.00
' Total 3620 • Redwing Camp/Gok 2,000.00 •
3700 • Scholarships
3702 • Vail Valley Foundatfon 4,000.00
Total 3700 • Scholarships 4,000.00 . ~ Total Income 153,875.00
Expanse
5100 • Administrator,Expense ,
5101 • Administrator Fees 30,000.00
5102 • Point Streak . 5,000.00 ; . '
Total 5100 • Administrator Expense 35,000.00. 6170 . Coaching Expense
5111 • Coaching ExpJEquip. 2,000.00
5113 • Training Seminars 1,000:00 _ 5114 • Travel8 Expenses • .5,000.00 . ,
Total 5110 • Coaching Expense • 8,000.00
- 5210 • Advertisement ' 3,000.00
5260 • Bad Debts ' 500.00
5560 • Legal 8 AccounUng, 7,000.00
5690 • Sutiseriptions, Gifts ' 1,000.00 .
5600 • Offlce Supplies & Exp' ' 1,000.00
5610 Outside Services 300.00
5620 - Meeting Ezpense 2,000.00'
6670 • Ice Time 70,600.00.
5720 • Repai?s , 500.00
. • Pege 1
7:43.,,,M - VAIL" EAGLE HOCKEY
os/,o/os Profit & Loss Budget Overview -
Accrual Basis July 1, 2007 through June 10, 2008
Jul 1,'07 -Jun 10, OS
5820 • Referee Expense 8821 • Games 5,300.00
. Total 5820 • Referae Expense 5,300.00 .
5880 • Team Tournament Fees 11,000.00
6900 • Telephone - 700.00
5920 • Team Uniforms and Warm Ups •
5921 • Team Uniforms Purchased 2,000.00
5820 • Team Unfforms and Wartn Ups - Other 6,000.00
Total 5920 • Team Unifortns and Wartn Ups 8,000.00
Total Expense 153,300_00
Net Income 675.00 Page 2
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1. Name of organization: The Skafing Club of Vail
2. Contact person: Jeanmarie Angarola ,
3: Mailing address: P.O. Box 2257, Edwards; CO 81 W12
,
4. Tefephone: 970-926-9496 - 5. E-mail addtess: ianoarola@centu ei.net
6. Members and Tities of your governing board: Jeanmarie Angarola,. President
. Kelli Bailey, Vice President Jeanette Edmonson, Treasurer
Tania Boyd, Secretary
. Patty Mueller, Test Chair . .
Stephanie Harrison, Membership Janeii Tumball, Events , - .
7. Amount of contribution requested: The Skafing Club of Vait requests the donation of 9
days of complimentary use of Dobson Ice Arena. The donation will be used for the ~
, following events:
. July 15-19, 2009: . The 28th Annual Vail Invitational Figure Skating Championships -
And ,
5 days The 6th Annual Vait Mountain Fun Skating Competition .
Dobson Arena For Beginning Skaters .
,
Late December, 2009: Holiday Ice Shows .
4,days
Dobson Arena
8. Organization fiscal .year-end: April 30th 9: Are your books audited? No. The Skating Club of Vail is registered with tfie Intemal .
,Revenue service as a 501(c)(3) corporation. Our.tax tD number is 84-0799125. Amy.,
Thomas of Bookkeeping Services, tnc. is contracted by the ctub to handte our 'Accounting, to prepare our morrthly year-end financial statements, and to prepare our
yearly income tax retum. .
10. How will the.contribution be usecl? Interest in competitive and show-style figure
skating is at an all-time high:and our ctub's membership is growing as wetl. This
growth, coupled with the risingcost of ioe time, coaching c;osts, trayel expenses and
Grandparents and coaches to Vail and the 2004 event grew to 150 participants. These
skaters are the future of our sport and our competition. Everrts such as these are also
the future of ,Vait. For many of these families it was their first trip to Vail and they had a
wonderfut weekend at the competition. The 2008 event is expected fo draw over 200
skaters. Your donation will allow us to continue to hold and improve this event
- Holiday Ice show
A hotiday tradition, The Skating Club of Vail's Holiday Ice Show showcases the talerrts
of the club members as well as area children enrolled in the Leam To Skate program
held at Dobson Ice Arena. Over 70 area children were featured in last years event. SCV
members perform solo routines and large group productions. The LTS numbers bring
tears to parents and grandparents eyes. Visitors to Vait during the holidays make The
Holiday Ice Show an annual event for their families.
. The Skating Club of Vail produces a professional type show with a very limited budget
Each year our expenses outpace our income from ticket sales. C.ostumes and ice bme are major expenses. Your donafion of ice time would help the Holiday Ice Show to break
even finanaally and would allow "the show to go on.°
11. The Skating Club of Vai1's funding requests support 1 C of the contribution policy
be,cause they
A. Bring community activities to Vail.
, B. Provide activities for Vail's guests.
C. Improve VaiPs economic-climate by bringing tourists to Vail. .
D. Support youth activities vital to Vai{'s children. .
E. Provide entertainment for Vail's guests.
The Skating Club of Vail is a posifive addition to the Vait community.
The Skating Club of Vail has been a member of The United States Figure Skating
Association for 32 years. The club has been a part of Vail since 1976: SCV has been
responsible forteaching figure skating to thousands of children throughout the years,
and presenUy has 63 members.
Our skaters represent Vail when they compete in competitions throughout Colorado,
and the Rocky Mountain Region. Skatefs from across the country come to Vail to hone
their skilfs. Our club has members from several states. Many of our most acctivve
members come from Summit County to partiapate in ouc dub. These skaters spread the
word about Vail and its facilities acxoss the country:
The Skating Cfub of Vail provides an athtetic and artistic oudet for chitdren and adults
throughout the Vail Valley. We have members ranging in age from 4-70. Figure skating
I~
costumes, taxes our financial standing and ptaces the sport of figure skating out of
the reach of some interested chiidren. The Town of Vai!'s donation wi!l be used to
continue to develop tthe programs that benefit our members, the community and the
guests of The Town of Vail.
Specifically the donation of the use of the Dobson !ce Arena will be used for the Vail
Invitational, Mountain Fun 2009 and our Holiday Ice Shows, but the money the club
. saves on ice witl positively impact all Gub activifies.
The 28th Annual Vail Invitational Figure Skating Championships
This skating competition serves as the major fundraising activvity for the Skating Club .
of Vail.
We will be hosting the 2008 Vait Invitational in July. The event will bring over 400
skaters plus their families, along with 75 coaches and 25 officials to Vail.
, We plan to bring The Vail Invitational back to next summer. The event brings skaters And their families to Vail for a. 5 day period in July. These upscale families rent hotel
rooms and condominiums. They dine in area restaurants, shop in ou "r stores and
rent bikes and thoroughly enjoy Summer Vail. Many skating famities plan their
summer vacations around. The Vail Invitational. -
The Skating Club of Vait relies on funds raised form The Vail Invitational to purchase
. ice time at Dobson ice Arena, to pay for coaching and instruction and to further the
activities of our dub. .
During the Vail Invitationat we use over 70 hours of .ice time: Without your donation
- of low cost ice our ice bill for the.5 days of the eveM would be nearly $10,000 and
would virtually wipe out the fundraising aspect of the event. .
, .
Ice time rates af Dobson Arena are $155 per hour. SCV purchases and average of 7
hours per- week at the rink: Our ice bill totals over $4000 per month. Your donation of ice
_ time increased the funds raised kiy the 2007 Vait Invitational by $10,000. All funds raised
from this everrt are used to purchase ice time, pay ezpenses and to further develop our .
programs. Your grant for the 2009 year would impact the event and our budget in a
similar manner. Mountain fun 2009
The Skating Club of Vail began a new tradition in 2003 when we held Mountain Fun
2003, a competition foc beginner skaters, immediately following the Vail Invitabonal.
The 2003 everrt drew approximately 125 beginnerskaters_atong with theit parents;
IAppeais to athietes that do not choose to compete on a team, yet the club altows these
members to be a part of a group working toward simitar goals.
The Skating Club of Vail performs a series of shows at the Biack Family ice rink in
Beaver Creek. This past winter our Club perfoimed at the grand opening of The
Arrabelle rink. Our local skaters can provide entertainment to the many visitors.
12. The Skating Club of Vail is funded by: A. Membership dues and fees
B. Funds raised by The Vail Invitational and Mountain Fun _
C. A$2000 grant from The Vail Valley Foundation
D. Donafions by ctub merinbers .
E. A series of shows in Beaver Creek
. 13. The Skating Club of Vail's mission is to support our members in their pursuit of
personal and athletic excellence. As a member of United States Fgure Skating, we share their organizationat mission to encourage members in the sport of skating, as well
_ as to develop a fratemal feeling among skaters
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APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions.: You may insert a print out of your o.wn financial report format.
Round all figures to the nearest dollar. Please present in as much detail as possible. -
Most Recent Completed
Fiscal Year (Date: 4 / 30108)
Assets:
Checking Account & 22,260
- : C/D Memorial Fund 10,134 Total Assets '
~
_ $ 32.394
Liabilities: $0 Tofal Liabilities
Net Worth (Total Assets' Minus Total $32;394
Liabilities)
r
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round allfigures to the nearest dolIar. Please present as much detail as
possible. Current Fiscal Yeaz Budeet Revenues: $
(List by funding source)
Membership $4,018
Awards Banquet 1,837
Vail Invitaiional $48,064
Test Fees $549
Contributions 2,000
Holiday Show 33,753 " .
Ice. Fees 11,180 ,
. Other Show 4,120
Misc Saies 2,532
Interest 550 Total Revenue $108,600
Expenses: -
Membership dues 1,134 .
Vail Invitaiional 31,293
. , Testing 783 Holiday Show 25,344 Awards Banquet 4,200
Funds Donated 4,530
- Supplies/warm-ups 1,725 .
Accounting 1,390
, Printing/postage 159
Coaching fees 3,884
. Team dinner/incentive 1,607
Bank chgs/ cc fees 399 `
Otherexpenses/BOD meetings 708
Ice rental cost 41,355
BC Show expense ' 605 Website hosting/costs 2,695
Memorial Fund award 550
Total Expenses $ 122,360 , . .
Total Revenue Minus Expense $ (13.760.00)
APPLICATION FOR TOWN OF VAIL FUNDING ~
GIIVERAL INSTRUCTTONS
All applications must be submitted to the Town of Vail by Fri. June 27, 2008 by 5:00 P.M.. You must
provide 12 copies of the application Any application received after that date or any application packet
with fewer than 12 copies will not be considered.
Please send application to:
Tawn of Vail
Kathleen Halloran, Manager of Budgets & Fin'1 Reporting
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Kathleen Halloran at 479-2116.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLAQC INK
1. Name of organization: j e~ i Q L QLy m P i c S
Q
2. Contact person ~ On V) Qk tl-
3. Mailing address: Q~Qj C) ~r,," 011
4. Telephone: qL - b(o (..l -1
5. E-mail address:
\
6. Members and Titles of your governing board: /V
~
7. Amaunt of contnbution requested: ark-% ?n S9-S ~o r' C 0, crh~ a~ --IN C
5Q V.buAS a Ze.n y <<
8. Organization fbial yeaz-end N A 1 ~ 1 I I
9. Are your books audited? A1
10. How will the contnbution be used? PU„ (~V kV~ 'E SV OCA S T rco I A e, e(-°~m
r O V c~cG~ S 2C ~ C~.k. Y\ Q~~.S
Q > > ~ ,
11. How does your request support item 1C of the contribution policy? ~ r) 0,(~ c~
--V O "D 0 C0 s rw-\ ~S S?3 n -A0.\ f Y\,e.h'i, 0 V t` Q~- JSM rv~ S -'1
12 Who currendy funds your organization (other goKernments, private dona4ons, user fees,
etc.)? S~C\ t9~ ~,.5 1 S, Y1 0 'n C~ C' a~t) a
~
O In S~ v1 S p~ S G 1r1 ~ C~ ?1 G~ \ l7 1~ ~
13. Organizaizon s mission statement
(If more room is needed to answer questions, please use the back of this page.)
3
Special Olympics Colontdo - About Us '
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13
!o ? /1bO11C 6ES ~
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democtstrate oourac3e, experkroce ]01/ and partidpatie in a sharing af gift,
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Vail Valley Athlete Commission
Please see "G", under Vail Valley Founda.tion
,
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APPLICATION FOR TOWN OF VAIL FUND[NG
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by Fri. June 27, 2008 by 5:00 P.M. You must
provide 12 copies of the application. Any application received after that date or any application packet
with fewer than 12 copies will not be considered.
Please send application to:
Town of Vail
Kathleen Halloran, Manager of Budgets & Fin'1 Reporting
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Kathleen Halloran at 479-2116.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: Vail Performing Arts Academy (VPAA)
2. Contact person: Annah Scully, Executive Producer
Cheryl Lindstrom, Grant Writer
3. Mailing address: PO Box 2300
Edwards, CO 81632
4. Telephone: (970) 926-2370 or 390-3631 Annah
(970) 926-5290 or 390-1512 Cheryl
5. E-mail address: Annah.ScullvQcomcast.net
Cheryl.LindstromQgmail.com
6. Members and Titles of your governing board:
Janet Huntoon, President
Clark Brittain, Secretary/Treasurer
Annah Scully, Director
Colin Meiring, Director
Char Quinn, Director
7. Amount of contribution requested: $10,000
8. Organization fiscal year-end: December 31
9. Are your books audited? No (cost prohibitive at this time)
10. How will the contribution be used? The VPAA currently conducts three primary
sessions - Spring and Fall plus an annual summer
musical theatre production. We propose two
possible uses for a TOV contribution: 1) To provide
scholarship funding for students wishing to
3
~
participate in VPAA programs but cannot afford
participation fees. We annually award $10,000 in
scholarships to deserving young performers. 2) We
are also looking to expand our programming
throughout the valley, particularly using Vail Village
as a venue either for open-air performances and/or
at the theatre spaces currently under construction.
Funds received could be used to offset costs related
to this program implementation.
11. How does your request support item 1C of the contribution policy?
The VPAA offers valuable hands-on performance
training for children ages 8-18 from throughout
Eagle County. Providing a wide range of educational
experiences and opportunities for all of its children is
critical to the viability of any community. These
experiences are the stepping stones to becoming a
well-rounded and productive adult and in turn
foster an abiding interest in the arts and a desire for
learning at all stages of life. Our performances,
which often sell out, are attended by both locals and
visitors alike and draw a wide range of participants
from all economic backgrounds.
12. Who currently funds your organization (other governments, private donations, user fees,
etc.)?
The VPAA receives funding and in-kind services
from private individuals, foundations, local
businesses and through modest participation fees. It
also is beginning to seek funding from private and
corporate foundations based outside Eagle County
with an interest in providing tunding for performing
arts programs for children.
13. Organization's mission statement: The Vail Performing Arts Academy provides cultural
education through theatre arts and performance
opportunities for the youth of the Eagle Valley. We
focus on the four Cs - cooperation, confidence,
creativity and communication.
4
Report: Balance Sheet Page 1 of 1
Vail Performing Arts Academy Inc.
Balance Sheet
As of June 25, 2008
Total
ASSETS
Current Assets
Bank Accounts
Checking Account 25,924.36
Money Market 80,283.54
Total Bank Aceounta $106,207.90
Other Current Assets
Due From Toi Die For 0.00
PETTY CASH 100.00
Total Other Current Assets $100.00
Total Current Assets $106,307.90
TOTAL ASSETS $106,307.90
LIABILI7IES AND EOUITY
Liabilities
Currerrt Liabititfes ~
i
Other CurreM Uabilities
Deferred Income 3,080.00
Total Other Current Liabilities $3,080.00
Total Current Liabilities • $3,080.00
Total Liabilities $3,080.00
Equity
Opening Bal Equity 12,089.04
Retafned Eamings 61,065.51
Net income 30,073.35
Total Equity $103,227.90
TOTAL LIABILITIES AND EQUfTY $106.307.80
Wednesday, Jun 25, 2008 09:34:01 PM GMT-6 - Accrual Basis
https://accounting.quickbooks.com/c 14/v21.155/693726517/reports/execute?rptid=693726517-BAL_... 6/25/2008
.
VAIL PERFORMING ARTS ACADEMY
Statement of Sources and Uses
Through 24-Jun-08
BUDGET ACTUAL FORECAST
Revenue • Actual
Individuals + Private Foundations $ 60,000.00 $ 27,676.00 $ 32,324.00
Paficipation Fees $ 56,400.00 $ 47,431.50 $ 8,968.50
Ticket Sales $ 8,200.00 $ - $ 8.200.00
Other (Includes Account Interest) $ 2,332.00 $ 2,005.94 $ 326.06
TOTAL CASH REVENUE E 126,932.00 $ 77,113.44 $ 49,818.56
Revenue • In-Kind
Advertising - Vail Daily $ 35,000.00 $ 11,000.00 $ 24,000.00
Facility Usage - Eagle Vail Pavilion $ 4,000.00 $ - $ 4,000.00
Facility Usage - Vilar Performing Arts Center $ 10,300.00 $ - $ 10,300.00
Housing $ 1,400.00 $ - $ 1,400.00
Program Printing - High Country Copiers $ 1,100.00 $ 200.00 $ 900.00_
TOTAL IN-KIND REVENUE $ 51,800.00 $ 11,200.00 $ 40,600.00
TOTAL REVENUE E 178,732.00 $ 88,313.44 $ 90,418.56
Expenses
Advertising $ - $ 581.82 $ (581.82)
Automabile $ 500.00 $ 75.60 $ 424.40
Bank Charges $ 90.00 $ 35.79 $ 54.21
Charitable Donations $ 1,000.00 $ - $ 1,000.00
Contract Labor - General $ 78,050.00 $ 33,155.00 $ 40,895.00
Contract Labor - Summer Production $ 14,200.00 $ - $ 14,200.00
Dues & Subscriptions $ 250.00 $ 250.00 $ -
Insurance $ 2,600.00 $ - $ 2,600.00
Meetings & Marketing $ 4,000.00 $ 1.777.71 $ 2,222.29
Office $ -
Equipment Repair $ - $ 114.17 $ (114.17)
Postage-Shipping $ 400.00 $ 87.27 $ 312.73
Office Supplies $ 500.00 $ 67.45 $ 432.55
Telephone $ 500.00 $ 198.84 $ 301.16
Web Page $ 100.00 $ 99.00 $ 1.00
Production Costs $ "
Cast Party $ 2,000.00 $ - $ 2,000.00
Costumes $ 4,000.00 $ 247.14 $ 3,752.86
Facility $ 7.500.00 $ 500.00 $ 7,000.00
Licenses & Permits $ 2.000.00 $ 600.00 $ 1,400.00
Light & Sound $ 3,500.00 $ 1,203.07 $ 2,296.93
Misc $ 1,000.00 $ - $ 1,000.00
Programs $ 1,000.00 $ - $ 1,000.00
Sets & Props $ 4,000.00 $ 422.50 $ 3,577.50
Supplies $ 3,500.00 $ 1,420.83 $ 2,079.17
Professional Services (Includes Accounting) $ 6,000.00 $ 626.25 $ 5,373.75
Research b Development $ 3,000.00 $ 1,167.65 $ 1,832.35
Scholarships $ 10,000.00 $ - $ 10,000.00
Storage Rental $ 2,500.00 $ - $ 2,500.00
Travel Reimbursement $ 450.00 $ - $ 450.00
TOTAL CASH EXPENSES $ 152,640.00 $ 42,630.09 $ 106,009.91
TOTAL CASH REVENUE MINUS CASH EXPENSE $(15,708.00) $ 34,483.35 $(56,191.35)
APPL[CATION FOR TOWN OF VAIL FUNDING ~
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by Fri. June 27, 2008 by 5:00 P.M.. You must
provide 12 copies of the application. Any application received after that date or any application packet
with fewer than 12 copies will not be considered.
Please send application to:
Town of Vail
Kathleen Halloran, Manager of Budgets & Fin'1 Reporting
75 South Frontage Road West
Vail, Colorado 81657
For questions on the fuiancial statements, please contact Kathleen Halloran at 479-2116.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: Small Champions of Colorado, Inc
2. Contact person: Connie Miller
3. Mailing address: PO Box 4691, Vail, CO 81658
4. Telephone:970-331-6038
5. E-mail address: markconvailQjuno.com
6. Members and Titles of your governing board: Connie Miller-President, Mark Connollv-
Secretary/Treasurer, Kara Heide-VP, Kristen leiuzings-VP, Steve Holden-VP
7. Amount of contribution requested: 10 000
8. Organization fiscal year-end: December 31St,
9. Are your books audited? Yes- Phillips and Associates, Vail, CO
10. How will the contribution be used? Each $1,700 that we receive will allow us to add one
child from Eagle Coun to the program. Small Champions is 100 % volunteer, so all funds
go directly to the programs for children. The prog,razn was founded in 1998 and cunentlv
provides 27 children with one-on-one coaching in 7 different sports: Skiing,,
Snowboardin& Tennis, Horseback Riding (HIPPO Therapy), Swimming, Golf and Rock
Climbing. T'hese children have Downs Syndrome, Cereberal Palsy, Autism and/or other
disabilities that preclude them from participaft in any other programs offered in the
vallev
11. How does your request support item IC of the contribution policy? Small Champions is a
program which helps to sustain a healthy and sociaIly diverse community for Vail and
Eagle County. It does this through providing an optimum opportunitv for children from
Vail and Eagle County with phvsical and multiple disabilities to grow physically, socially,
and emotionally and strives to meet the personal needs of each child for maximum growth
and self-esteem.
3
, ~
12, Who currently funds your organization (other governments, private donations, user fees,
etc.)? Grants (Vail Vallev Ca~'es Eacrle County Communitv Service, Millenium Societv,
Vail Valle Foundation Vail Valle Motorc cle Foundation nvate donations annual
fundrai~ event and concert.
13. Organization's nvssion statement: To develop versonal strengths and phvsical skills
throu h introduction to a wide varie of s rts for children from Ea le Coun a es 5 to
18 ve~ars with~hvsical and multiple disabilities.
(If more room is needed to answer questions, please use the back of this page.)
4
a .
6:17 PIW Sfl'98II CI18fl1pIORS .
o~er~ Balance Sheot. ,
accrual saWs - As of Deconlrer 31, ZOQT
coc 31, 07
AssErs
auMtassams
Cl~in~rtngs
small chmnpbne, hm 66.5QZ.30
! . Tolai Checl*W'&Mnis ~50230 ; ;
Total L1tmeM Assefs 66,502.30
• TOT/1L ASSE7'S 86.602.30
LIABpJTIE8 8 EQIJITY • ~
Llabllltles
cupud uadMm
Aocames Payahle
Accourbs Payable _ 147.37
• . Total AccouMs Payable 147.37 , A
. , Ofhar Gmant I.hblBtles
SPeNaI Olympks Goff SpNt `4.6BB15
Total Ofher Cunert LIabIllUes 4,M.25
Tofal Cuneru LJa6lndes 4.813.82 Tolal L,labpftles 4,813.82
. E4UKY. OpeninB OW EquUy -2.00
Retatrred Eam(ngs 48,550.33
Net Income 13,140.35. ~1-
Total Equily 61,688.N . ~ +
TOTAL LIAHILRIE8 & EpUITY 66,6pZ.3p ' . . ~
~
. +
Page 1 -
. „
. , ' Small Champions
Comparative Cash Fiow Statement
2007 2008
AaAJ
2007 Zoos
Opening Cash 53,152 66,502
Contributions Revenue 32,272 25,000
Grants 12,500 15,000
Golf Tournament Net 17,976 18,000
Program Expenses (40,781) (45,000)
Other Expenses` 8,827 (10,000)
Net Income 13,140 3,000
(increase)/Decrease Fixed Assets - -
(Increase)/Decrease Accounts Recsivable - -
(Increase)/Decrease Other Assets - -
Increase/(Decrease) Accounts Payable 147 -
Increase/(Decrease) Special Olympics Golf Split 63 -
Ending Cash 66,502 69,502
" Our other expenses are for accountants, mailing, etc
- - ,
Public Access 5 PO Box 5600
Avon, CO 81620 .
Council members, We thank you for your past support and hope to continue our relationship. well into
the future. We've made several changes here at Public Access 5, formerly known
as Vail Valley Community N Channel 5. We are happy to,report that Public Access
5 is financially succeeding with the help of your funding and others. We'll be able to
afford some future projects - which will improve the sfation's quality to the benefit
of Vail residents and alf viewers - without an additional, request for capital .
improvement funding.
Vail Town Council meetings now show on Public Access 5 more often than ever
before and at better times. We'll continue to do so and add new original local
programming to accurately reflect the community. .
If you ever have any questions or concerns, feel free to contact me at 949-5657. Once. again, thank you. '
Sincerely, .
J. rry,
G neral Manager Public Access 5
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by Fri. June 27, 2008 by 5:00 P.M.. You must
provide 12-copies of the application. Any application received after that date or any application packet
- with fewer than 12 copies will not be considered. Please send application to:
Town of Vail
Kat.hleen Halloran, Manager of Budgets & Fui 1 Reporting .75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479-2116.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK -
1.. Name of organization: Vail Valley Community TV Channel5, DBA Public.Aecess 5
2. . Contact person: J.K. Perry, General Manager
3. Mailing address: PO Box 5600, Avon, CO 81620
4. Telephone: (970)949-5657 5. E-mail address: vailchan5Qcomcast.net
6. Members and Titles of your governing board:
Debkiie Buckley- President
" Chaz Quinn- Treasurer Annah Scully- Secretary
Mark Gordon- Vail Representative
Amy Phillips- Avon Representative
' Jerry Bumgarner- Minturn Representative
Pam Brandmeyer-. Community Representative
Mike Brown- Community Representative
7. Amount of contxibution requested: Approximafely $70,000 in franchise fees
8. - Organization fiscal year-end: Deeember 31 .
9. Are your books audited? Yes
10. How will the contribution be used? The contribution will be used for payroll, expenses
such as utilities and rent, new original prograniming, equipment and other services.
11. How does your request support item 1C of the eontribution policy? We provide Vail
residents and others with the ability to stay informed about and participate in local
govexnment. We also provide local cultural, educational and goyernmental
programming such as the Vail Symposium, Waterwise Wednesdays, Eagle County
School Board, original television show"s pr(iduced by local residents, the arts and more to come in the future.
12. Who currently funds your organization (other governments, private donations, user
fees, etc.)? The Towns of Vail 'and Avon currently provide Public Access 5 with
franchise fees, the majority of our.funding. We generate additional revenue tilming the
Vail Recreation District, Minturn Town Council, Eagle County School Board, Eagle
River Watershed Council; Eagle County Transit„ shows produced by residents and
other productions. We also receive private donations.
13. Organization's mission statement: Public Access 5 is dedicated to breaking down , technical, physical and psychological barriers so local residents, nonprofits,
. gove=nments and businesses can express their ideas to the community via television.
Our'goal is to accurately reflect, promote and strengfihen the values of the community ,
we serve. ,
(If more room is needed to answer questions, please use the back of this page.)
. ~
APPLICATION.FOR TOWN OF VAIL FUNDING ,
Balance Sheet •
Instructions: You may insert a print out of your own financial report format. .
Round all figures to the neazest dollar.. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: 20071
Assets: Cliecking & savings $ 32,421 , ' .
Accounts receivable $ 5,582
Petty. cash $ 46.88
Fixed assets ,
A/ D - Equipment $ -194,346 A/D - Leasehold Improvements $ -10,628
Equipment $ 231,052 Studio & Leasehold Improvements $10,628 .
Total Fixed Assets $ 36,706
Total Assets $ 74,709 ~
Liabilities: Payroll liabilities $1,113
Total Liabilities $1,113
Net Worth (Total Assets Minus Total
Liabilities) $ 73,596 ' ' . .
i ,
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollaz. Please present as much detail as possible.
Current Fiscal Yeaz BudQet "
Please see attached for more detail Revenues: $
(L.ist by funding source).
Tofal Revenue: $155,948 Expenses:
Total Expenses $136,669
Total Revenue Minus Expense $19,361
~ .
n 'c"' u u . • r. . . . . .
3:28 PM Vail Valley Comm,unity Television-Channel 5.
06/19/08 Proft 8 Loss '
Accrual Basis ~ ' ~ ~ C~,,,,~~~~ : ~
Jan - Dec 07
Ordinary Income/Expense
Income
Channel 10 Lease 2,700.00
Corporate Sponsorships 3,990.00
Franchise Fees Avon 28, 994.01
Vail 76,447.17
Total Franchise Fees 105,441.18 Fundraising 200.00
Grants 10,000.00
Miscellaneous Income 5,929.50
Production Income
MTC
Dubs 6,369.60
Production Services 21,055.00
Reimbursed Expenses 44.00 .
Total MTC 27,468.60
Total Production Income 27,468.60 Program Fee 100.00 "
Rebate 38.48
Scheduling Fee 80.00
Sponsorships 0:00 ,
Total lncome 155,947.76
Expense '
_ Automobile Expense
Fuel 1,413.92
Automobile Expense - Other 692.50 .
Total Automobile Expense 2,106.42
Bank Service Charges 35.00
Contract Labor 2,734.74
Depreclation Expense 25,774.00
- .Dues 847.50
Equipment Installation 1,159:98
Equipment Purchase . 1,002.02
, Equipment Rental 2,200.00
Insurance Health 3,806.36
Liability/Property 1,456.00
Officers and Directors 1,300.00 Workeft Compensation 479.00
Total insurance 7,041.36
Licenses and Permits 75.00
Payroll Expenses 3,858.31
Pertormance Bonus 500.00
Postage and Delivery 65.23 .
Printing and Reproduction 99.19
Production Labor 580:00 .
Page 1
3:28 PM Vaii Valley Community Television-Channel 5
06/19/08 Profit & Loss
Accnial Basis y Janua throu h December 2007
R F~~~WAC~EENT USE ONLY .
Jan - Dec.07
Professlonal Fees
Accounting 900.00
Total Professional Fees 900.00
Rent 13,246.27
Rent Sateilite Dish 4,400.00
. Repairs
Building Repairs 493.25
. Computer Repairs . 125.00
- Equipment Repairs 1,615.06
Total Repairs 2,233.31
Salary & Wages 50,435.51
Sales Commissions 3,897.00
Supplies
. Offce 50.35
Studio 4,677.78
Total Supplies 4,728.13 Taxes Property 69.36
Taxes - Other 27.54
Total Taxes 96.90
Telephone 1,579.27
Training 1,757.50
Travel & Ent
Meals 1,294.83
Travel 8 Ent - Other 826.42
Total_Travei & Ent 2,12125
Utilities
Gas and Electric 3,195.44
Total Utilities 3,195.44
Total Expense 136,669.32
Net Ordinary Income 19,278.44
Other Income/Expense
Other Income
interest Income 82 24
Total Other Income 82.24
Net Other Income 82.24
" Net Income 19,360.68
Page 2
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1, Name of organization: Children's Garden of Learning
2, Contact person: Robin O. Henzler
3. Mailing address: 129 N. Frontage Road Vail, CO 81657
4. Telephone: 970-476-1420
5. E-mail address: robin@childrensgazden-vail.com
6. Members and Titles of your governing boazd:
Laurine Megna-Davis President
Beth Faddick Vice President
Adina Dean Treasurer
Steve Loftus
Penny Turilli
Lauri Medina
Gabrie Higbie
7, Amount of contribution requested: $15,000
g, Organization fiscal year-end: May 31
9, Are yaur books audited? NO
10. How will the contribution be used?
Construction of wildlife resistant trash enclosure that meets new TOV
requirements.
11. How does your request support item 1C of the contribution policy?
Children's Garden of Learning strives to be environmentall.y friendly.
Our existing trash enclosure cannot be modified in a practical manner
to meet TOV requirements for wildlife resistance and is diffiCUlt foi
school staff and trash removal personnel to access. A better designed
enclosure will be more attractive (iYs the first structure encountered
upon arrival and is visible from the frontage road, freeway...) and will
protect wildlife that is abundant azound our school. We can educate
our children about the unportance of protecting our environment and
wildlife and we will be assured that new TOV regulations aze met. We
propose to build a structure similaz in design to those at the Vail
Racquet Club (see picture) which have proven to be very effective.
12. Who currently funds your organizaiion (other governments, private
donations, user fees, etc.)? Enrollment fees and tuition, fundraising-
events and private donations.
13. Organization's mission statement:
The Children's Garden.of Learning will create. a partnership with parents and the
community to continuously guide anci nurture children's learning tlirough:
e A safe and supportive environment '
o Individuality and open expression
• Continuous dialogue and collaboration
o Active hands-on learning
• . Documentation of leaming
. • A high quality early childhood education, using guidelines for early childhood
programs developed by the National Association for the Education of Young
Children (NAEYC) called Developmentally Appropriate Practices (DAP). .
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~"'~1,,:~,~,~„ c~'~.,a~ . ~''ja~'.~~~`~~: 5~ as~~r~~r"u,.W ~ •w• ,
APPLICA'TION OF TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round a11 figures to -tlie nearest dollar. Please present.as much detail as possible. Current Fiscal Year Budget
Revenues:
(List by funding source)
Enrollment fees and tuition $ 647,201
Late fees (tuition payments) 840
Fundraising - events and private donations 31,500
Interest income 1,800 .
City Mazket CARES program 700 ,
Total Revenue $682,041
Expenses:
Advertising $ 1,500
. Background checks 180
Bank service charges 420 .
Dues and subscriptions 510
Employee benefits 55,766 . Snacks and paper supplies 6,163
Crraduation costs (June 2008) 1,000 :
Insurance (liability and umbrella) 15,550 .
Janitorial services and supplies 15,648.,
Licenses and pennits 1,210 ,
Loan repayment to TOV (May 2008) 5,000
Miscellaneous 4,200
Office supplies 5,400
, Payroll expenses (wages and payroll taxes) - 561;460
Playground renovation/maintenance 3,000
Postage and delivery 360
printing 1,200
Professional fees (accounting and legal) 15,600
Rent (Nov. 2008) 10
Repairs and maintenance 7,255 School and classroom supplies 6,000
Security monitoring . 420
Snow removal 5,450
Telephone 2,400
Utilities 7,460
Total Expenses 723 162
Tota1 Revenue Minus Expense
' OV F.r"
APPLICA'I'ION OF TOWN OF VAIL FUNDING.
Balance Slieet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
Fiscal Year (Date: Mav 31.. 2008)
Assets:
Checking account $ 7,845 ,
Money market account 65,254
Accounts Receivable (645) - Facilities Deposit 300 ,
Undeposited Funds 785
' Fixed Assets 31,056
Leasehold Improvements 52,707
Less: Accumulated Depreciation (3,230)
Tota1 Assets $154,072
Liabilities:
Accounts Payable $ 2,389
Child Care Deposits 21,016 ,
FundraisingNolunteer Deposits 16,375 . ,
Payroll Tax Liabilities 1,678
Town of Vail loan 25,000 : Tota1 Liabilities ° 66 458 .
Net Worth (Total Assets Minus Total'Liabilities) ~$1~_
Application for
Town of Vail Funding
Submitted by
B
PINE
GIAR9DEN
June 20, 2008
APPLICATION FOR TOWN OF VAIL FUNDING
Submitted June 19, 2008
by Betty Ford Alpine Gardens
1. Name of organization: Betty Ford Alpine Gardens
2. Contact person: Ann Kurronen, Executive Director
3. Mailing address: 183 Gore Creek Drive, Vail, CO 81657
4. Telephone: 476-0103 x6
5. E-mail address: AnnQBettyFordAlpineGardens.org
6. Members and Titles of your governing board: Please see attached.
7. Amount of contribution requested:
$75,000 for general operating funds plus $20,000* for replacement of two small
bridges. We also request maintaining our two designated summertime parking
spaces in the Ford Park parking lot.
* Recently, the Gardens submitted an "Out of Cycle Grant Request" for an
amount of up to $50,000 to replace the thirty foot bridge that collapsed this
past winter. It was requested that the $50,000 also be used to replace two
smaller bridges that are showing premature signs of aging and were
recently braced to hold through the summer. Per a Town of Vail sanctioned
engineer's advice, these two small bridges should be repTaced by the end of
the 2008 summer season. At their June 17, 2008 meeting, the Town Council
was undecided as to whether to fund replacement of the two smaller
bridges through the "Out of Cycle Grant." If the Council makes the
decision on July 1 to delay funding for the two smaller bridges, then the
Gardens ask that the Council instead fund the necessary project through the
normal grant cycle here in.
If, at their July 1 meeting, the Town Council decides to fund replacement of
the large bridge arid the two smaller bridges through the "Out of Cycle
Grant," then the $20,000 request for replacement of the two small bridges is
withdrawn from this grant application.
8. Organization fiscal year-ends September 30
9. Are your books audited? Yes, by McMahon & Associates
1
10. How will the contribution be used?
BFAG will use TOV funds in two ways; for general garden operations and to
support our education prograxns for adults and children.
Garden Operations
BFAG hosts 100,000 visitors each s i mmer. We estimate that the Gardens draw
25,000 of these visitors on our name alone. Examples include numerous garden
club bus tours that spend a day at BFAG (and often seek lodging in Vail),
horticulture enthusiasts and experts, as well as some television companies that
come to film segments for nationally syndicated garden shows.
To elevate local, public and national awareness of the Gardens, we have embarked
on an intentional and targeted advertising campaign this summer with the
ultimate goal of increasing attendance and participation in our education
programs. We have created a sophisticated and inviting "brand look" for our
advertising motif that now appears in "Vail / Beaver Creek Magazine", Bravo's
Music Program, Parent's Handbook, and on the Vail and Beaver Creek buses.
Additionally, we are mentioned as an underwriter for Colorado Public Radio
throughout the state. Use of all these types of inedia include mention of our
location in Vail, Colorado.
Over the years our payroll and material expenses have risen with the normal rate
of inflation, yet we are still one of the few entities in the Valley to offer visitors
access to the Gardens without charging an admission fee. A survey conductecl by
the Vail Recreation District ranked BFAG second among all facilities and
programs utilized by full-time residents and second home owners. The Town of
Vail Information Center informed us recently that the number one question they
receive in the summer is, "How do I get to Betty Ford Alpine Gardens?" The
requested funding from the TOV will help insure we continue this positive trend
as we create memorable experiences to which visitors will wish to return.
Education Programs
BFAG has served as a strong asset to the community for the past twenty years,
and as a mature organization we are strengthening our reach and influence with
the local and tourist population. We believe the most effective way to elevate the
Gardens value to the community is through useful and effective education
programs and workshops. In doing so, we request funding that will help support
our plans for education expansion in 2009.
Our childreri s programs are annually attended by 750 school-aged children. As is ,
true of our general admission, these programs are provided free of charge. There
has been much written the past few years about today's youth suffering from
"nature deficit" due to being overscheduled, over video-gamed without allowing
enough time to develop life skills normally formed through childhood play. In
2008, we opened the "Back to Nature Trail" along Gore Creek where children can
play freely and just be kids by using their imagination and creativity. The "Back
to Nature Trail" is a place children can build a fort, dangle their feet in the creek or
play with sticks and pinecones under a majestic tree canopy.
2
Additionally, we are working toward expanding our adult education to include
environmental and conservation programs that are addressed in question #11.
Also of note, BFAG is recognized as a leader in the botanic gardens field by
offering Horticulture Therapy programs to those seeking health and hope. This
program alone costs $1,000 per summer to operate and it is our wish to continue
to make it available to participants such as The Buddy Program, Easter Seals and
our local Hospice.
11. How does your request support item 1C of the TOV contribution policy?
Betty Ford Alpine Gardens mission and contribution to the community is in
strong alignment with the towri s mission in the following ways:
A Premier Mountain Resort Communitv:
Betty Ford Alpine Gardens is a nationally and internationally recognized botanic
garden hosting 100,000 visitors each summer. It is our mission to inspire passion
for plants in high altitude communities through beautification, conservation,
education and research.
Our vision is to be recognized as the foremost authority on high altitude plants in
natural and cultivated landscapes in the Rocky Mountain Region and similar
environments. We have made significant advancement toward being considered
the experts in our field to which all others turn for guidarice, influence and on the
topic of mountain flora. This year we were nominated as a"Garden of Excellence"
by "Horticulture Magazine;" one of the most widely read and respected
publications in the horticulture industry. It is worth noting that Betty Ford Alpine
Gardens is the only nationally recognized botanic garden in the country which is
located in a mountain resort community.
We believe our vision compliments the town s desire to be considered by all
current and potential stakeholders, as a resort community whose name is
synonymous with excellence.
Committed To Providing Citizens and Guests With A Superior Level of
Environmentallv -Sensitive Services:
Betty Ford Alpine Gardens gates are open free to all who visit our Valley. On a
weekly basis in the summer we offer hand's on childreri s education programs that
inspire curiosity and encourage participants to treat our landscape in an
environmentally respectful manner. These programs are offered to locals and
tourists alike, and are well advertised so that we are able to reach approximately
750 youth annually.
This season we are partnering with other like-minded environmental
organizations for our conservation programs and research such as Bureau of Land
Management, Gore Range Natural Science School, and the Vail Symposium.
3
Offering an Abundance of Recreational, Educational and Cultural ORportunities:
Betty Ford Alpine Gardens is a uniquely wonderful place to visit with something
to delight, amaze and educate people of all ages. Our exhibits change daily, and
in some cases hourly, thanks to the whims of Mother Nature. We inspire people
to do great things by providing quiet space for meditation and reflection. BFAG is
a living museum that teaches people to appreciate high altitude plants and their
role in preserving our mountain culture. We are experts in the field of plant
science, conservation and habitat restoration, and we share that knowledge with
our visitors.
We will celebrate our 20th anniversary this summer, filled with events and
programs to mark this notable milestone. In addition to our regularly scheduled
children s and horticulture therapy programs we will offer free to the public thirty
days of a variety of reasons to come to the Gardens such as:
• Bells & Butterflies 20th Anniversary Kick-Off - In collaboration with Art in
Public Places, Bravo, and the Vail Jazz Foundation
• Artists in the Gardens
• Music in the Gardens (in collaboration with Bravo!)
• Yoga in the Gardens
a Guest speakers on - Gardening tools, bird watching, etc.
In conclusion, Beriy Ford Alpine Gardens matters to the local and tourist
community because we:
• Educate people of all ages about high altitude plants which, other than snow and rocks, are the greatest attraction and valued asset of our
mountain landscape.
. '
Work to restore habitats and conserve endangered plant species.
. Reach out to young people and provide a safe a space to learn.
. Positively impact the local economy through offering tourists a unique and
ever-changing botanic garden display (which encourages return visits),
provide a pleasant shopping experience at our two retail gift stores, and
encourage local citizens to beautify their lawns and porches with attractive
and drought-tolerant trees and plants.
• Serve as stewards of the heritage and history of places.
• Awaken and nurture an affinity for the beauty of the Rocky Mountain
region and natural world.
Betty Ford Alpine Gardens offers our visitors beauty, joy, respite, environmental
education, and inspire a sense of stewardship. The Gardens instill a sense of pride
in the local community and we offer a reason for summer visitors to return to Vail
each year.
4
12. Who currently funds your organization?
BFAG's annual operating budget (excludes our gift shops) is supported by the
following sources:
40% Private Donations (includes tours and on-site donations)
20% Grants (Federal and foundations)
15% Town of Vail (2008 - $60,000)
11 % BFAG Membership Dues
10% BFAG Sponsored Prograxns and Special Events
4% Endowinent Income
100%
13. Organization's mission statement:
Betty Ford Alpine Gardens' Mission Statement
To inspire a passion for plants in high altitude communities through beautification,
conservation, education, and research programs.
Betly Ford Alpine Gardens' Vision
To be recognized as the foremost authority on high altitude plants in natural and cultivated
landscapes in the Rocky Mountain region and similar environments.
Betty Ford Alpine Gardens Aims To Be:
• The most beautiful and acclaimed summer attraction in the Colorado high country.
. Tlle "go to" resource for sustainable landscaping and gardening information.
• Regulazly published as a horticultural authority.
• Recognized as the best summer volunteer opportunity in Eagle County.
• A leader in a coordinatedJpartnered education programs on sustainable living in the
Colorado high country.
• An organization whose value to the community stimulates financial support.
• A recognized leader in mountain plant conservation and reseazch.
5
I
Betty Ford Alpine Gardens Balance Sheet
Most Recent Completed Fiscal Year: September 30, 2007
Assets:
Cash $ 29,416
Endowment $ 297,895
Accounts Receivable $ 5,203
Gift Shop Inventory $ 31,068
Fixed Assets $2,150,842
(Gardens/plant collections,
interpretive displays,
office equipment, library
gift shop in Vail Village)
Total Assets: 2 514 424
Liabilities: Accounts Payable $ 26,618
Payroll $ 3,451
Sales Tax Payable $ 1,541
Total Liabilities 31610
Net Worth $2,482,814
6
Betty Ford Alpine Gardens
2008 Board of Trustees
Betty Ford, Honorary Director Jacki Allen-Benson Phil Struve, 2011
P.O. Box 927 Post Office Box 270 - Hugo 5780 Wildridge Rd. East - Fran Micka
Rancho Mirage, CA 92270 Gypsum, CO 81637 P.O. Box 867
Jan Hart (Assistant) (970) 524-0010 - home Avon, CO 81620
(760) 324-1763 - CA office (970) 524-1015 - work (970) 390-7090 - cell
(760) 324-7289 - fax (970) 524-1019 - fax (413) 653-8727 - fax
(970) 471-0986 - cell pstruvel@gmail.com
benson7al lenaearthlink.net
Helen Fritch, President Emerita -
183 Gore Creek Drive - Bob Pam Brandmeyer
Vail, CO 81657 Ann Reilly Bishop, 2011 Town of Vail Representative
(970) 476-0545 - home 1480 Buffehr Creek, Unit A 1 75 South Frontage Road W
(970) 476-8702 - Sitzmark fax Vail, CO 81657 Vail, CO 81657
(970) 471-1157 - cell (970) 476-4501 - work (970) 479-2113
Co-Owner, Sitzmark Lodge (970) 376-4116 - cell Pbrandmeyerna,vail og vcom
hfritchamsn.com annreillybishop@comcast.net
Deane Hall, 2009 Seeme Hasan
President (970) 949-5327 - home
2000 East 12th Avenue, #4 Gathering of contact
Denver, CO 80206 information in process
(303) 322-8338 - home
(303) 333-6323 - office Lee Leaman, 2011 BFAG Staff
(303) 956-0622 - cell 702 Foster - Jan Office Phone• (970) 476-0103
476-1215 - Vail Richmond, T'X 77469 Office Faz• (970) 476=1685
Winter - Florida (713) 818-7521 -cell Alpine Treasdres: (970) 479-7365
1532 NE 24th Street lleaman@lbmlp.com School House: (970) 479-9451
Wilton 1Vlanors, FL 33305 Suinmer only
FL. phone - 954-564-6286 ,
DeaneaMmMedia.net Dick Liebhaber, 2010 Ann Kurronen: Executive Director
44 W.Meadow Dr - Kaye Phone: Extension 6
Vail, CO 81657 Cell: (970) 390-9988
June Vanourek, 2009 (703) 442-0553 - VA ann@bettyfordalpinegazdens.org
Vice President (703) 556-9593 - VA fax
2524 Fenno Drive - Bob (970) 476-6583 - Vail Nicola Ripley: Director of Hoiticultiire
Cordillera, CO 81632 (970) 476-3714 - Vail fax Phone: Extension 5
(970) 9264072 rtln,liebhaber.net Cell: (970) 390-9406
(970) 9264264- fax Nicola@bettyfordalpinegazdens.org
(970) 390-9257 - cell
junevana,vail.net Magnus Lindholm, 2010 Melissa Kirr: Garden Supervisor
P.O. Box 640 - mailing Phone: Extension 4
Bob. Fritch, 2009 Vail, CO 81658 Cell: (970) 3904146
Treasurer 0322 E. Beaver Creek Blvd. - work Melissa@ bettyfordalpinegardens.org
183 Gore Creek Drive - Helen Avon, CO
Vail; CO 81657 (970) 949-6776 - work Kimber Smida;
(970) 476-0545 - home (970) 748-8900 - fax Office & Event Coordinator
(970) 471-1157 - cell magnuslindholm(o)traercreek.com Phone: Extension 3
Cell: (970) 623-2297
kimber@bettyfordalpinegardens.org
Gwen Scalpello, 2010 Amy Phillips
Secretary 4831 Eagle Bend Drive - Bill Susan Swimm: Gift Shop Manager
P.O. Box 160 - Rick P.O. Box 3868 Phone: (910) 479-7365
Vail, CO 81658 Avon, CO 81620 Cell: 970-376-1926
(970) 479-1788 - home (970) 949-05 81 - home/fax susan@ bettyfordalpinegazdens.org
(970) 479-7330 - fax (970) 331-1645 - cell
gs, calpello(a~attglobal.net acp c(r~,vail.net Updated June 11, Zoos
APPLICATION FOR TOWN OF VAIL FUNDING FOR 2009
1. EAGLE RIVER WATERSHED COUNCIL, INC.
2. Executive Director: David K. Fulton
3. Mailing Address: P.O. Box 7688 Avon, CO 81620
4. Phone:970-827-5406
5. Email: fulton@erwsc.org _
6., : Mernbers and Tittes of Governing Board of Directors:
Ms. Arlene Quenon, President
Mr. Josiah (Joe) Macy, Vice President
Mr. F. Blake Lynch, Secretary
Mr. Phil Frank, Treasurer
Dr. Thomas (Tom) Steinberg, Chairman Emeritus, Vail resident.
Mr. Keith Keplec, Director, Vail.resadent.
. Ms. Anne Esson, Director, Vail resident
Mr. Robert (Bob) Louthan, Director, Vail resident
Ms. Kathy Chandler-Henry, Director
Mr. Tambi Katieb, Director
; Ms. Susan G. Pollack, Director, Vail resident
Mr. Timm' Paxson, Director, Vail resident
7.. Amount of Contribution Requested:
, Sediment Pollution & Protection Activity GoreBlack Gore Creek $20,000
BiaMonitoring of GoreBlack Gore Creek, Implementation ,
of °Total _Maximum Daily Load° standards. , $30,000
MS-4 Monitoring Plan DevelopmenUlmplemerrtation (discharges from
Municipal Separate Storm, Sewer Systems) $20,000
Outreach and Public information re: Watershed threats and . ' .
correction efforts. $15,000
Gore Creek Protection Basin Clean-Up & contingencies $15,000 _
General Operating Support $25,000
2009 REQUEST TOTAL $125,000 '
8. Fiscal Year End: December 31
9. Audits for 2006 and 2007 were completed by McMahan & Associates.
'10. How will the contr6bution be used?
Funds will be used to support the Watershed Council staff time dedicated to proactively
working with CDOT and the other members of the Bladc Gore Creek Steering Committee to addtess sediment issues in Bladc Gote Creek: We will continue to provide the
leadership for collaborative action, keeping the issue in front of the regulatory.agencies; the media, and communicating effectively wiPth the key pgency partners and elected
!
officials at the local, state and federal level. It has become evident through bio-monitoring - '
and other current studies that significant and growing impacts to water quality in Gore '
Creek need to be addressed. One concem is that recent construction in Vail and run off,
from other, impervious surFaces may be causing a degraded habitat in Gore Creek: Our monetary request will promofe efforts fo maintain and preserve this Gold Medal Fishery of
economic importance to the Town of Vail: This, past year a Municipal Separate Storm Sewer $ystem (MS-4) program was instituted to.investigate whether or not storm sewer
discharge_is a contri6uting factor and to control if, if it is. As in the past our council
dedicates substantial fime to coordinating matching funds in order to leverage TOV funds.
1 I
After the CDOT expenditure planned for summer of 2008 over 5.5 million will have been
raised and spent on sediment source reduction projects benefiting the entire community of
Vail and more spec'fiically the Town Council's mission to maintain the premier mourrtain
resort communiiy's environmentally sensitive services and recreational opportunities.
The Gore Creek Protection Basin (previous moniker,. °Basin of Last Resort") is an on-
stream sediment basin site located between the north side of the Interstate and the bike
path just west of Mile Post 183. This spot was once a deep and wide pond that was
stocked with fsh by CDOW. Traction sand washed down into this segment of.the stream,
flling the creek, minimizing stream flow and increasing water tempetature. The goal of this
project was to remove the traction sand from the stream and provide, a.space in the
stream .that can capture sand from upstream that is continually being washetl down
towards Gore Creek in Vail. Due to the efforts of many Vail residents and the Eagle River
Watershed Council, CDOT has,agreed to spend over one million dollars on dredging the
basin. The project continues to have strong support from the.community, Forest Service
and the Division of wldlife.
The Eagle Riyer Watershed Council will continue to partner with USFS and Eagle County
to monitor the biological and physical parameters of both Black Gore Creek and Gore
Creek. Working within the TMDL Work Group, we will follow up on the final "Total
Maximum Daily Load° submittal to the EPA and encourage the ongoing posfive efforts by CDOT to remove traction sand already impacting this fragile environment and to limit
additional annual impacts. Thank you for continuing the dedication of the Town of Vail to protecting the Vail
: Watersheds including Black Gore and Gore Creeks. 11. How does this item support Item 1c of the contribution policy? -
. The Eagle River Watershed Council, Inc. through its staff, divei~se and dedicated Board
. Members, and hundred's of local volunteers, continues to work to ensure a positive
sustained economic climate in Vail and an environmentally sensitiye high qual.ity of I'rfe
here by addressing the Black Gore Creek rehabilitation issue,in. a positive, collaborative .
way that prevents further degradation of the natural resource, Gore Creek, the historic
lifeline of the Town of Vail. Vail is a premier four season resort community and Gore Creek
helps further the recreation experience here year round.
12. Current Funders and or Collaborators with the Eagle River WatersNed Council, Inc.
(Partial List) ,
Individual contributors from throughout the community First Bank Beaver Creek Resort Company Great Outdoors Colorado Berry Creek Metro District - Town of Avon
Colorado Department of Public Health & Environment Town of Eagle
Colorado State Tax Check Off Fund Town of Gypsum
Colorado River Water Conservation District Vail Resorts, Inc. ,
Vail / Eagle Valley RotaryClub Edwards Metro District
Eagle County.
Eagle River Water & Sanitation District
Upper Eagle Regional Water Authority
13. Mission: "The Eagle River Watershed Council, Inc. advocates for the health and.
consenration of the Eagle and Colorado Rivers in Eagle County through education,
research and projects. We provide a forum where everyone can participate and gain agreater understanding of the Eagle River Watershed environment°. (Black Gore Creek and
Gore Creek continue to be a focus of our organization and ifs mission because they are
headwater tributaries of the Eagle River, then the Colorado River.)
2
Eagte River Watershed Council, Inc.,
- Statement of Activities
; January through December 2007 °
Jan - Dec 07
Ordinary Income/Ezpense
income .
Temporariry restricted revenue -22,500
Dortations - assets 2,200
Donations PRNATE
Private Foundation 5,000 ,
Corporate and Business 38,440
Individual 10,236 , Directors' Fund 13,656 •
Assoc. ~ Organirations 16,076
Total Donations PRNATE 83,408
Donations PUBLIC
. ' Eagle Courrty 152,500
. Town af Vail 52,170
Other Municipalities 19,000 .
Metro Districts 25,000 . .
Speciai Dwcts 32,500 •
- • Total Donations PUBLIC 281,170
Fees far Goods/Services 21,250
. Interest Income 3,710
. Total lncome 369,238 Expense .
2000 Salaries '
.2001 Director 53,517
. ' 2002 Administrative Payroll 33,921
' . 2003 Project Manager 20,303 .
- Total 2000 Salaries 107,742
2050 Payroll.Taxes and Benefits
Retirement 1,215 ' F1CA 7,945
FUTA 0
- , SUTA 0
Health Irisurance 3,861
Staff Beneflts ' -336
.
Tota12050 Payroll Taxes and Benefits 12,685
2102 Fees/DueslSubscNpttons ' 1,849
3000 Office Rent . 13,570
3050 Administrative Overhead 15
3100 Telephone/lrrtemet 3,786. -
3200 Office Supplies 2,603
3201~ Bank Charge ' 250
3300 CopierJPrinting 3,149
3400 Postage 606 '
, 4000 Information Technology 12,633
4001 Aecounting 13,323.
. 4100 Tech/Engineering 35,869 '
4200 Professional Development 412 ,
4300 Miles/TrayeU Lodgtng 1,249
4400 Insurance 1,413
5000 Food! BeveragelMeeting 7,726
5100 Enterta(nment. 1,122.
6000 Generat Project Expenses 1,570
6050 ERP Expenses 149,500
6300 Marketing & Communication 1,389
6400 Paid Ativertising 1,398
6500 Donor Recognition • 8,815
PayrollExpenses 231
Total Expense 382,903 ' .
Net Ordinary Income -13,665
Net Income -18,665
' Eagle River Watershed Council, Inc. .
$tatement of Assets, Liabilities and Net Assets
Dec 31; 07 .
. ASSETS ,
. Current Assets
ChecldnglSavings .
' Liquld,Asset accouni 78,709
229 5701066 Operating 21,327
- Petty cash 200
. Total Checking/Savings 100,236
Other Current Assets -
Prepald Expense 605
Total Other Current Assets 605 Total Current As,sets 100;847
Fixed Assets
Office Fumiture 2,200 Total Fixed Assets • 2,200 TOTA! ASSETS 1031047 , LIABiLITIES & EQUITY ,
; Liabilities
" Currerrt Llabilities
Accourrts Payable Accounts payabte 6,688
Total Accounts Payabte 6,688
' Other Current Liabilities Direct Deposit LiabUities 4,793 :
Payroll Liabtlities 5,825 .
Tota! Other Current Liabilities 10,618
Total Current Ltabilities 17,305 , ,
Total Liabilities 17,305
Equity .
Restricted (retained eamings) 77,500
Unrestrict (retained'eamings) 25,978 ,
' Net Income -1 T,743
Total Equlty 85,735 . TOTAL LIABIUTIES & EQUITY 103,041
• , .
1~48 1~.~-#t(0
CURRENT SITE PLAN
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ENC{aOAGF-1MENT
C12.96 SF)
• Stair overhangs property line by 10-3/8" !
• Length of encroachment is 145-6"
• Post overhangs property line by 5 1/8" (.32 SF ea.) ,
• Total area of encroachment = 12.96 SF
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SECOND LEVEL PLAN EXHIBIT
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(11.5m °vF)
• Overhangs property line by 14 1/2"
• Length of encroachment is 141-5 1/2"
• Total area of encroachment = 17.50 SF
THIRD LEVEL PLAN EXHIBIT
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(i,1bm SF)
• Overhangs property line by 141/2
• Length of encroachment is 14-5 1/2"
• Total area of encroachment = 17.50 SF
FOURTH LEVEL PLAN EXHIBIT
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(188.79 $FJ
• Overhangs property line by 15"-17"
• Length of encroachment 1191-9"
• Bottom of balcony 33' above grade
• Total area of encroachment = 158.79 SF
SECTION EXHIBIT
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BUILDING ELEVATION EXHIBIT
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REFERENCE PHOTOGRAPHS (CURRENT)
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APPROVAL HISTORY
•SDD No. 38 requested 215 SF of encroachment of
Town of Vail Stream Tract property at the rear of
Building C in exchange for 430 SF of Manor Vail
property dedicated to the Town.
•The final approved plans reduced the encroachment
to 167 SF but the Manor Vail land dedication
remained at 430 SF.
I
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ORIGINAL SITE PLAN (Oct 19, 2004)
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MANOR VAIL CONDOMINIUMS I ARCHITECTURAL
" Vail, Colorado SITE PLAN A0.2~
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APPROVAL H!ISTORV
• Subsequent to the Proj ect's approval, the
encroachment was eliminated entirely.Although the
encroachment was no longer required., Manor Vail
follovved through With the 430 SF land dedication. 1*Tlze l0/Ianor Vail Lodge Development Agreement
states that there will be 430 SF of Manor Vail
property, transferred to the Town of Vail "in exchange
for a perpetual easement fro m*
the "Town to Manor
Vail of the land to be encroached upon by portions of
the North Side,of Building C...
. SUMMARY . • •
• The ~approved plans reflected that the decks were within
the properLy l.
~ne.
• The encroachments were not a result of any change in
design frorn the approved plans. • The encroachments vvere unintentional and were- brought
to Town staff's attention as soon as they vvere discovered.
• Origina143o SF land dedication was based on 215 SF of ,
Tovvn strearn tract property encroachri~ent. .
• Existing as-built encroachments total 2o6.75 SF
• Although they are unrelated; the current encroachments
are less impactful than the originally approvecl
encroachments. .