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HomeMy WebLinkAbout2008-11-04 Support Documentation Town Council Work Session r' VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 76 S. Frontage Road W. Vail, CO 81657 12:15 P.M., TUESDAY, NOVEMBER 4, 2008 NOTE:, Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Lunch / Sam Mamet (Colorado Municipal League, Executive Director). (30 min.) 2. ITEM/TOPIC: Building & Fire Code Appeals Board (B&FCAB) vacancy interviews. (15 min.) ACTION REQUESTED OF COUNCIL: 1) Appoint three applicants to the B&FCAB (one regular member and 2 alternates) for a term from November 8, 2008 through March 31, 2012. BACKGROUND RATIONALE:' There are currently three vacancies on the. B&FCAB. It is requested that the Town Council interview each applicant at the work session and then appoint one regular member to the B&FCAB and two alternates to the B&FCAB at the evening meeting. The applicants are as follows: Lynn Fritzlen Rollie Kjesbo Kyle Webb I have attached possible questions to ask the applicants at the work session. RECOMMENDATION: Appoint a total of three members to the B&FCAB for terms running from November 8, 2008 through March 31, 2012 3. Warren Campbell ITEMITOPIC: PEC/DRB Update. (15 min.) 4. Stan Zemler ITEM/TOPIC: Winter Marketing Strategy funding request. (20 Kel.li McDonald min.) Judy Camp ACTION REQUESTED OF COUNCIL: Review the funding request for implementation of the winter marketing strategy. BACKGROUND RATIONALE: Council approved the winter marketing strategy presented at the October 28 work session. Staff is requesting approval of funding for the execution of the marketing efforts. STAFF RECOMMENDATION: Approve funding request to implement the winter marketing efforts. 5. Kelli McDonald ITEMITOPIC: Commission on Special Events funding for 2009. Sybill Navas (15 min.) ACTION REQUESTED OF COUNCIL: CSE will present a proposal to Town Council outlining the recommended philosophy relative to funding events in 2009. BACKGROUND RATIONALE: Funding allocations will be made at the November CSE meeting and the group would like feedback on the proposed philosophy and a clear direction from Council. STAFF RECOMMENDATION: Provide feedback and direction to the CSE for 2009 funding., 6. Leslie Fordham ITEM/TOPIC: Art in Public Places Quarterly, Update. (20 min.) ACTION REQUESTED OF COUNCIL: Comment on program and direction BACKGROUND ,RATIONALE: Art in Public Places (AIPP) is working on a variety of projects including an ice sculpture event, a permanent commission, sculpture workshops and an art exhibition. AIPP will provide a detailed update on the following projects. ? The Artful Nature of the Word: A Celebration of the Library's 25th Anniversary ? Meadow Drive Entry Feature ? Art Shack renovation ? Jesus Moroles Granite Amphitheater relocation ? Triumph Winterfest ? Heavy Metal Weekend ? iikkam Olam Exhibition ? Private Development Projects 7. Kathleen Halloran ITEM/TOPIC: Discussion of the First reading of the 2009, Budget Ordinance No. 25, Series 2008. (30 min.) ACTION REQUESTED OF COUNCIL: Discuss the first reading of the 2009 Budget Ordinance No. 25, Series 2008, in preparation for approval during the evening session. BACKGROUND RATIONALE: To be provided in separate memo STAFF RECOMMENDATION: Staff recommends that the Town Council approves Ordinance No. 25, Series of 2008, upon first reading this evening. 8. ITEM/TOPIC: Information Update. (15 min.) ? CDOT Update. ? Vail Valley Athlete Commission. Allocations were made for the'08-09 winter season. 22 applications were received and the following received funding allocations: Julia Littman Alpine (Downhill) Skiing $3,500 Sara Schleper Alpine Skiing SUGS $3,500 Tyson Bolduc Big Mountain/Extreme Skiing $500 Kevin Hochtl Cross Country Skiing $3,000 Hunter Schleper Alpine Skiing $3,000 Lisa Isom Winter Triathlon World Champ. $500 Taylor Seaton Freestyle Skiing - Halfpipe $500 9. ITEM/TOPIC: Matters from Mayor & Council. (15 min.) 10. Stan Zemler ITEMITOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Litigation and Town property. (30 min.) 11. ITEM/TOPIC: Adjournment. (3:40 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE' APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, NOVEMBER 18, 2008 IN THE VAIL TOWN COUNCIL CHAMBERS. t MEMORANDUM TO: Town Council FROM: Lorelei Donaldson DATE: October 30, 2008 SUBJECT: Appointment of three board members to the Building and Fire Code Appeals Board (B&FCAB) There is currently three vacancies for B&FCAB (one regular members and two alternates). The Town received three (3) applications. It is requested that the Town Council interview the applicant a t the work session and then appoint three applicants at the evening meeting. The applicants are Lynn Fritzlen, Rollie Kjesbo and Kyle Webb. I have listed below possible questions to ask the applicants for this board that I received from Mike McGee, Town of Vail Fire Marshall. The international Fire Code, Section 108.2. Limitations on Authority, states "An application for appeal shall be based on a claim that the intent of this code or the rules legally adopted hereunder have been incorrectly interpreted, the provisions of this code do not fully apply, or an equivalent method of protection or safety is proposed. The board shall have no authority to waive requirements of this code." In your role as a member of the board of appeals: 1. What do you view as the "intent" of the fire and building codes? 2. Issues brought before the board may involve complex technical components, unique applications of "means and methods", or deal with new but. unproven technologies or materials. Please tell us about your professional qualifications to sit as member of the board. 3. How do you reconcile competing priorities such as economics, complications involving existing buildings, the intent of the codes, life safety, protection of property, and evolving construction techniques and materials.in evaluating alternate means and methods? 4. The Board of Appeals is required to make determinations in regards to the. revocation, suspension, and appeals of contractors licensing. What experiences that you have had in the past?would help you in reaching a decision in a contractors license review? Page 1 of 1 Lorelei Donaldson - Application for Building Code Board Appeals' .........au.v... „..,.. ^_tN.: x:^. '"i::: i.....v.i.,.,;f: 1.F,y'„'r.:..,.,.. r .:.v;., __ ;.....,...,.....; . ,..-... ....^ i., , ._..y y --+rn•.--^-,^.r.: -^.+.^'.:..'is'r zn.......^c.. S; ',R .... n+....._.3..SN.r..i ....:........._.v.......•...., .`.._..v3 ..,.....r:T..a,F.t.?r_....,Lc..rs._.s.w._.:-wn+1. -. f ?' ^?E,', :.1'"...;?.?.......w-:r .w..:.,.. -... ,u .:.,.. -.a. ,•.,.«.a.oe. n_._ .. .... ...c_... ... - J From: "Lynn A. Fritzlen" To: Date: 10/29/2008 4:07 PM Subject: Application-for Building Code Board Appeals Dear Lorelai, Please accept my application for the Town of Vail Building Code Board of Appeals. I have previously served on this board and look forward to future involvement. I believe I am well qualified for this position. I have been a licensed architect in Colorado since 1985 and a LEED Certified Professional as of 2006. I have practiced architecture in the Vail Valley since 1980 and have served on the Town of Vail Design Review Board as well as the Town of Vail Town Council. Thank you for your consideration. Please confirm receipt of this email. Lynn Fritzlen, AIA. LEED AP Fritzlen Pierce Architects Ce%Watmg 30 Yoars Of Tnanstwmdq Veer 1654 Fahridpo Road, $uito C•11 Vail. CO 611857 970 476 6342 M• W VIVIArcr-S100% COrn - .?wr'...R r r t a . 1 file://C:\ Iocuments and Settings\Administrator\Local Settings\T.,...,,\XPgrpwise\49088A.... 10/29/2008 '.NI 7 1 Town of Vail Attn Lorelei Donaldson Building and Fire Code Appeals Board Lorelei My name is Roland Kjesbo and I would be interested in, serving as a member or alternate on the building and fire code appeals board. I have been a licensed contractor in Vail. since 1982 and the vast majority of work has been in the Vail Valley. Roland J Kjesbo Nedbo Construction Inc ferMalli : ng PO Box 3419 d va?7, CO 81658 ForDelivery& Shipping: i 4MHWY6&24 Suite b Eagle-vaa, CO 81620 970-846.1001 FAX: 910-846.9919 a October 29, 2008 Vail Town Council Attn: Lorelei Donaldson, Town Clerk 75 & Frontage Road Vail, Colorado 81657 Re: Re-Appointment to Building and Fire Codes Appeals Board Dear Council Members, I would lice to be considered for continuation of my position on the Town of Vail's Building and Fire Codes Appeals Board. As you already know, Construction and Architecture is what I do. I am a licensed Architect in Colorado, Ohio and Massachusetts and have practiced with local firms for the past nineteen years including my own firm here in Vail the past nine years. My experiences have brought me knowledge of three of the Nation's Building Codes as well as direct involvement in fire Restoration and the ensuing Building Code upgrades that affect our Community. Also, I had eight years with the An & Public Places Board and I am hoping to continue my involvement in the Town of Vol isuch as my extensive experiences with the AIPP Board, including, the lionshead Master Plan, and the Art in Public. Places Master Plan. I would very much enjoy the opportunity to continue my involvement with the Town of Vail, and I thank you for your consideration. Sincerely, Kyle H. Webb, AIA K.H. Webb Architects P.C. 110 WEST LIONSNEAO.CIRCLE - UNIT A SAIL COLORADO 81657 970.477.2990 970.477.296 S( F) www.khwebb.coni MfmofR of 1Nf AnfRI(AN 1Niiiivri of A.S(n11f(rl J PLANNING AND ENVIRONMENTAL COMMISSION October 27, 2008 12:OOpm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Rollie Kjesbo Michael Kurz Bill Pierce Scott Proper Sarah Robinson-Paladino arrived at 12:50PM Susie Tjossem arrived at 1:OOPM David Viele arrived at 1:02PM Training Ever Vail Project - Commission's Roles & Responsibilities Site Visits: None 12:OOpm 1:OOpm 5 Minutes A request for a final review of a variance from Section 12-61-1-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for construction of a staircase within the setback, located at 433 Gore Creek Drive (Vail Trails East Townhomes)/Lot 15, Block 4, Vail Village Filing 1, and setting forth details in regard thereto. (PEC080056) Applicant: Mark & Noelle Mahoney, represented by Steven James Riden, Architect Planner. Bill Gibson ACTION: Tabled to November 10, 2008 MOTION: Kjesbo SECOND: Kurz VOTE: 6-0-0 (Viele hadn't arrived) At the Applicant's request, this item was tabled without discussion. 20 Minutes 2. A request for a final review of an amendment to an existing conditional use permit, pursuant to section 12-16-10, Amendment Procedures, Vail Town Code, to amend the condition limiting the number of private ski club members, located at 675 Lionshead Place (Arrabelle at Vail Square)/ Lots 1 & 2, Lionshead Filing 6, and setting forth details in regard thereto (PEC080052). Applicant: Arrabelle at Vail Square, LLC Planner: George Ruther ACTION: Approved, with a condition MOTION: Kjesbo SECOND: Viele VOTE: 7-0-0 CONDITION(S): 1. That the maximum number of Private Skier Club members shall not exceed, 200 full members, 100 non-parking social memberships and the maximum number of private parking spaces dedicated to the full members use shall not exceed 100 spaces. A full member shall be defined as a ski club member entitled to full parking, spa and members club services. George Ruther gave a presentation per the Staff memorandum. Page 1 Dominic Mauriello, Mauriello Planning Group, representing the Applicant; amended the proposal to request a 2:1 parking to ownership ratio rather than the initially requested 3:1 ratio. He then further described the-proposal and summarized what they believed' were the community benefits of approving the request. Commissioners Tjossem and Proper requested clarification of the parking space and parking . club membership counts associated with the revised proposal. George Ruther clarified. Commissioner Paladino..asked where the overflow parking is for the parking club in the event that more than 100 users show up to use the parking. Commissioner Proper noted that there is no overflow as the parking requirements have already, been established. Bill Pierce clarified that if excess parking is available in the hotel, it, could serve as an overflow should all members actually show up on the same day. Michael Kurz noted that this proposal is based upon Vail Resort experience with other parking clubs. George Ruther noted that there are means available to notify members when the parking is full. George.Ruther made recommendations for amendments to the suggested condition outlined in the Staff memorandum to-reflect the change requested by the applicant. Commissioner Tjossem clarified how -this proposal would compare to any other: proposal to increase membership at another type of use (such as a health club) which is assessed a parking requirement based on the size of the use not the number of users. Scott Proper noted that this proposal is beneficial in that it better optimizes use of the 100 excess parking spaces. 10 Minutes 3. A- request for a final recommendation to the Vail Town Council, for a proposed change to the official zoning map, pursuant to section 12-5-3, Changes, Vail Town Code, to allow for a, rezoning Commercial -Core 3 to General Use District, located at 2399 North Frontage Road/Parcel A, re=subdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in- regard thereto. (PEC080059) Applicant: Town of Vail Planner. Warren Campbell, - ACTION: Recommendation of approval MOTION: Kjesbo SECOND: Viele VOTE: 7-0-0 Warren Campbell gave a presentation per the Staff memorandum. Nina Timm, Housing-Coordinator, and Mark Ristow, Vail Local Housing Authority and Chamonix Advisory Committee member, noted the VHLA's and Advisory Committee's- support, for the. proposal. There was no public input. Page 2 The Commissioners did not have any further questions. 10 Minutes 4. A request for a final recommendation to the Vail Town Council, for a proposed change to the official zoning map, pursuant to section 12-5-3, changes, Vail Town Code, to allow for a rezoning Two-Family Primary/Secondary District to Housing District, located at 2310 Chamonix Road/Parcel B, re-subdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC080057) Applicant: Town of Vail Planner: Warren Campbell ACTION: Recommendation of approval MOTION: Kjesbo SECOND: Viele VOTE: 6-1-0 (Proper opposed) Warren Campbell gave a presentation per the Staff memorandum. Nina Timm, Housing Coordinator, and Mark Ristow, Vail Local Housing Authority and Chamonix Advisory Committee, noted the VHLA's and Advisory Committee's support for the proposal. Commissioner Pierce asked why the Chamonix Property and Wendy's property would have two zone districts instead of one single district. Warren Campbell explained that two zone districts will better suit the different uses of the two areas of the site (employee housing and a fire station) and the long term potential for two different ownership structures. There was no public input. The Commissioners did not have any further questions. 5 Minutes 5. A request for final recommendations to the Vail Town Council, for the proposed adoption of the Chamonix Master Plan, to facilitate the development of Employee Housing and a Fire Station on the Chamonix Parcel" and "Wendy's Parcel" and a final recommendation to the Vail Town Council to amend the Vail Land Use Plan, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan to designate the Chamonix Master Plan area, located at 2399 North Frontage Road and 2310 Chamonix Road/Parcels A & B; re-subdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC080058) Applicant: Town of Vail Planner. Warren Campbell ACTION: Table to December 8, 2008 MOTION: Kjesbo SECOND: Kurz VOTE: 7-" At the Applicant's request, this item was tabled without discussion. 5 Minutes 6. A request for a work session for review of a major exterior alteration, pursuant to Section 12-7H- 7, Exterior Alterations or Modifications; and requests for conditional use permits, pursuant to Section 12-7H-2, Permitted and Conditional Uses, Basement or Garden Level; Section 12-7H-3, Permitted and Conditional Uses, First Floor or Street Level; 12-7H-4, Permitted and Conditional Uses; Second Floor and Above, Vail Town Code, to allow for the redevelopment of the Evergreen Lodge, with dwelling units, accommodation units, employee housing units, conference facilities and meeting rooms on the basement level, multi-family dwelling units on the first floor, Page 3 and an eating and drinking establishment on the second floor, located at 250 South Frontage Road West/Lot 2, Block 1, Vail Lionshead Filing 2. (PEC080033) Applicant: HCT Development, represented by TJ Brink Planner: Rachel Friede ACTION: Table to December 8, 2008 MOTION: Kjesbo SECOND: Kurz VOTE: 7-M At the Applicant's request, this item was tabled without discussion. 7. Approval of October 13, 2008, minutes MOTION: Kjesbo SECOND: Tjossem VOTE: 3-0-4 (Viele, Proper, Palodino, and Pierce abstained) 8. Information Update Epic Pass Update -Wendy Kaemmerlen Town Council Joint Work Session - Tuesday, December 2nd at 6:00 PM 9. Adjournment MOTION: Rollie SECOND: Kurz VOTE: 77" The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479- 2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published October 24, 2008, in the Vail Daily. Page 4 DESIGN. REVIEW BOARD AGENDA PUBLIC MEETING T mo? met s DRB results for your review. The last DRB. has Town o not uncil' ko fo ber 15; There are not any 2008. Results for that meeting were enclosed in the p October 21, 2008. MEMORANDUM- To: Town Council From: Stan Zemler Judy Camp Date: October 30, 2008 Subiect: Funding for Winter Marketinq Backqround On October 28, Kelli McDonald and Chris Jamot presented to Council a winter marketing strategy developed by the Vail Local Marketing District Advisory Council (VLMDAC). The goal of the program is: For this season, to maintain the same level of overnight stays as 2007/2008. The VLMDAC developed specific strategies to supplement the marketing already being done by Vail Resorts. The need for additional marketing for this winter was identified in the October 21 sc work session as a response to current economic uncertainties and the impact they may have on the Town of Vail and the Vail business community. The cost of the "Business Now" marketing effort as presented is $550,000, with four Council members supporting spending at that level.. Council also discussed keeping the VLMD summer program intact as currently budgeted and not diverting funds from that budget to support the 2008/2009 winter program. Staff was directed to return to Council on November 4 with a funding recommendation. Staff reviewed the following options: fund from VLMD reserves or fund from the Town's 2008 General Fund surplus. Fundina from VLMD Reserves Staff does not recommend using VLMD reserves for the "Business Now" winter marketing effort. Doing so would reduce the fund balance to a very low level of $51,801 or 2% of revenue at the end of 2008 compared with a recommended level of 25%. Maintaining the recommended level of reserves is particularly important in light of the current economic uncertainty. The fund balance protects against a shortfall in estimated revenue with the higher fund balance providing more protection. Although VLMD's revenue is projected conservatively, a shortfall of just 2% in budgeted lodging tax collections would deplete the VLMD's reserves. Governmental entities relying on one source of revenue, like the VLMD, are advised to maintain higher reserves than those with diversified revenue streams. The VLMD also needs a certain level of fund balance to maintain positive cash flow throughout the year. Expenses for summer marketing programs are often incurred early in the year and paid from cash received for the prior year. First quarter lodging tax, which accounts for approximately 55% of revenue, is not received by the district until April. Also, if current economic conditions appear to impact summer reservations, it may be prudent to consider a "summer blitz" using VLMD funds. Fundina from the Town's 2008 General Fund Surplus The 2008 amended budget reflects a $1.9 million surplus for the year. Funding the "Business Now" marketing effort would result in a still healthy surplus for the year of $1.3 million without jeopardizing the VLMD's summer, marketing program or fund balance. -1- The $1.3 million surplus will increase the 2008 ending fund balance to $21.2 million or 66% of revenue, well above Council's 35% guideline. Staff Recommendation Staff recommends Council support the "Business Now" winter marketing program as an economic stimulus funded by the Town's General Fund with implementation by the Vail Local Marketing District. If Council agrees, the funding strategy will be reflected in a supplemental appropriation to the VLMD 2008 budget presented on November 18 and in the third supplemental appropriation to the Town of Vail budget presented on December 3 and December 17. -2- ,, Commission on Special Events: 2009 Event Funding Strategy for Council Review November 4, 2008 Overview of Public Input Received: CSE Meeting. Public Input/September 23 • Community Events: Several speakers encouraged continued support for Farmers' Market • Oktoberfest issues, particularly with respect to limiting opportunities for local businesses to participate.in the event Encourage support for youth athletic events • Give strong consideration to how charities might benefit from special events • Several speakers thanked the CSE for supporting LH events • LH Events took off- great to have a buzz in both. villages VLMDAC Input/September 23 Encourage "heads in beds" type events Fill in need tunes: greatest opportunity is August and September • Even in "high" season (i.e. July) there is opportunity to in,..,ase occupancy rates Late summer: focus on "empty nesters" Considerwhich events are most compatible with the image of the "Vail" L.a.,d • "Health and Wellness" will be a focus- encourage a "high end participatory event" Participatory events: VVP implementing a program to solicit these types of events i.e. "coming and doing" activities .Compare event schedules in surrounding communities VEAC Input/ October 14 • With darkening economic situation: encourage a look at time periods that we have traditionally taken for granted- i.e. winter • Important to have a successful winter season • Think out of the box- be flexible with deadlines Economic Panel Discussion/Octobei 21 • Make people feel welcome: customer service cannot be compromised 0 Winter: in..,ase marketing and events to get people to come 4; CSE Allocation Strategy: ? Use the established Special Event Rating Grid to "grade" each event's potential with respect to the CSE's criteria and make event funding determinations based on the results. A copy of the grid is attached, along with a spreadsheet showing the results of last year's scores. ? Place a heightened focus on events that produce "heads in beds" ? Reserve a portion of the event budget for the late year events in order to explore the development of a broadened "Winterfest " concept that would provide. stimulus from Thanksgiving to Christmas and to have an opportunity to evaluate how the early part of the year has fared in light of the current economic situation ? Winter: don't take it for granted ? Make sure people are having fun! Surveys and Evaluations: The cu...,ut proposal put forth by the town's Economic Development Office contemplates that the CSE will. require events receiving more than $20,000 to contract for a common intercept survey (cost-estimate $2000-$3000 per event) which will be developed jointly by the CSE and the Economic Development Dept. The data will be gathered and compiled by an independent entity, and individual events will be offered the opportunity to add a few questions particular to their own event. The CSE will set aside a small portion of their budget ($3000-$5000 estimate) to have a final summary, report j,.,pared from all of the data that is collected. Although CSE members value'the importance of being able to compare the relative community benefits produced by individual events and to have a reliable and consistent accountability of the events that are funded, they were unable to come to consensus on how to accomplish this and are seeking the council's direction in light of the following consid...al;ons: PROS: • Objective data, utilizing intercept surveys developed to provide an "apples to apples" comparison, is critical to justifying the expenditure of public funds and for determining which events provide the e..,atest benefit with respect to the CSE's criteria. • Relying on individual event producers to provide an evaluation of their own event does not produce objective information. CONS: • The total-cost of the current proposal reflects nearly 10% of the CSE budget, and is an expense that many members are uncomfortable about passing on to the event organizers. More benefit would come by using these funds to develop additional events. • The large event producers already survey their attendees, and state that the information gleaned is critical for the sale of sponsorships. i • The value of the data is heavily dependant on accurate attendance numbers- and most event producers are skeptical that these numbers are reliable given Vail's public venues and un- ticketed events. SPECIAL EVENT RA'Z'ING GRID C EVENT NAME: DATES: New Event $$$ AMT. REQUESTED: Existing Event , if yes, # of years Does the event have the potential to: Benefit local restaurants Increase room nights Stimulate Retail Sales Improve the sense of community Promote Visitor Intent to Return Timing: How well does it contribute to a balanced annual calendar of events? Demographic Fit: Does it match the profile of targeted visitors, as defined by the VLMD? l Growth Potential:' How big can it become? Will it be annual? Leveraging Value:. How great is the potential to attract sponsorships and media exposure, thereby increasing the impact of the CSE funds? Producer Qualifications: Do they have the ability to produce an event compatible with the image of Pail 'as a "world class " resort? TOTAL: SCORE: CSE Member Initials: Amount of funding suggested. $ 2008 Funding Requests: CSE Funding Allocation Worksheet 2008 Town Council Allocation: $765,250 I Event: Producing Entity: 2008 Dates: 2008$$$ Requested, Vail Lacrosse Shoot-out Colorado Lacrosse Promotions: .3rd wear of 3 vear contract Teva Mountain,Games I Untraditional Marketing Oktoberfest/Hklhline Snorts Highline SooAs Snow Daze Hlohline Sports Gourmet omGore Hiahline Sports Spring Back to Vail I Highline Sports Vail Film': Festival Vail Film Institute Vail Fanners' Market (Sundays) I Meadow Drive: Partnership The Session (Vail Valley Foundation America Days" ( Eagle Valley Events >IFSC World Cup I UM/COUNCIL FUNDED $50K >Camhrall Hightine Sports Kick-h 30 Soccer Tour { Team Championships International Holidays in Vail Eagle Valley Events Vail Arts Festival Eagle Valley Events >Jammin' Jazz Nights (Thursdays) Vail Jazz Foundation King of the Mtn Volleyball King of the Mountain Volleyball Taste of Vail Taste Of Vail >Friday Afternoon Club Lionshead Merchant Group Vail Invitational Soccer Tournament Vail Recreation District BBQ Bonanza Vail Chamber and Business Association >Rodry Mountain Antique Festival Moon River Ranch Colorado Grand I Colorado Grand Vail Valley Challenge (sooner) Nell Valley Soccer Club Ambient Street Entertainment' ( Resort Events >LHIKIds' Fun Faire&Family.Market Blue Creek Productions >Ltonshead Chill Cook-Off. Nail Restaurant Association >Betty Ford Alpine Gardens 20th Ford Alpine Gardens Bett f Anniversav y f Vail Street Sale 1 Town of Vail/Office of Economic Develo oment Ski'and Snowboard Swap I Ski and Snowboard Club Vail Mardal'Arts Festival Invodo Martial AAs >2008 Unlimited Adventure Series Vail'Symposium (Thursdays) >LH Special Event Advertising I Lionshead Merchant Group Total EventAllocations: I . CSE, Funds i Remainlna: June 28- July 6 June 4-8 $110,000 Sep 5-7.12-14 $82.500 a December 1- 7 $100,000 August 29- 31 $75,0000 April 7- 13 $100,0009 ( April 3-61 $85.0001, Jun 15- Sep 211 $80,000 February 7-101 $45,000, 5-Jul $60,000 June 4-8 $50,000 February 3-51 $20,000, August 1-3 ' $50 000 ` , ( Dec 19- 311 $40,000 ; f August 8-10 $25:000 Jul 31-Aug 28 $42,500 June 13-15 $10A00 April 2-51 $30,000 Summer 2008 $30.000 July 26-28 $3,7701 224un $25 887 August 1-3 20 S t 19 , $10,000 $5 000 ? ep - - J October 4-5 , $10,000 June 20- Sep 1 $86;500 f 29-Jun $40,000 28-Sep $5,000 Summer.2008 $66,000 g ! $785,250 ! Cumulative Result: - Total Score Average of from Rating Recommended Grid: Allocations: 309 291 291 282 279 278 268 263 262 260 243 240 232 231 229 229 217 215 208 206 202 200 200 199 195 192 182 0 $94,500 O $79,929 $62,625 $44,571 I' $69,661 1 $51,786 $54,179 $21,857 s $50,786 $0 $8;000 $28,75041 $34;964 $18,413 $25;286 $8;357 511,158' MAW u $539 $3,429 $3,429 $1,857, .$1,143 $49,071' $4,286" $4,000 $2,408 August 15- 17 $5,000 164 $429 November 7-8 $7,500 154 $286 12-W $7.000 145 $1,411 Jan 31- Mar 6 $7.500' ' 133 $286 Summer 2008 $15.000 87 $0 $1,320;937 $766,063 ($555,687) 1 ($813) $765,250 2008 CSE Funds Allocated: $10,000 $93,575 $81,263 $64,025 $44,325 $73, 875 $59,100 $54,175 $13,174 $50,235 _ $0 $7,880 $30,000 $35,460 $18,223 $26,595 $7,880 $9,850 $14,775 $0 $9,850 $3,448 - - $2;463 $0 $50,235 $0 $4,925 $0 --- $0 -- $0 $0 $0 $0 $7651329 ($79t To: Town Council From: Art in Public Places Date: 30 October, 2008 MEMORANDUM Subject: Art in Public Places Update Background Art in Public Places last met with the Town Council on August.19, 2008. In.addition to summarizing the AIPP retreat, the Board stated that quarterly updates would be made to the at Town Council work sessions. Quarterly updates will include reports on project, expenditures and art events taking place or under consideration. Art in Public Places Project Status: The Artful Nature of the Word: A Celebration of the Librarv's 25"' Anniversarv Vail's 25 year old library won numerous awards for design and has been described as "the finest library in the world." AIPP initiated a four week long celebration of the library's 25th . anniversary in an effort to publicize this little known fact. A series of art and cultural activities, many of which are free, began October 18"'. A listing can be found in the attached News You Can Use." With the support of LibraryDirector, Lori Ann Barnes, . AIPP invited Colorado Ski Museum, Vail Jazz Foundation and Vail Symposium to co- sponsor the series, thus creating a calendar of events with wide appeal to the community. In addition to bringing people into the library, the events have attracted significant media coverage sending a message about the breadth and level of services available in Vail.-AIPP is spending $750 on workshops and events. The cost of materials and advertising has been paid by the event's co-sponsors. Meadow Drive Entrv Feature AIPP asked artist James G. Moore to.submit a proposal for a Meadow Drive Entry Feature. After providing a number of preliminary design concepts for AIPP to review, Moore was paid $2,000 to produce detailed drawings, estimate all costs including installation and provide a professionally presented package of images that could be shown to the community. The proposal generally met with AIPP's approval. In accordance with AIPP Guidelines, a five member jury was assembled and asked to vote to recommend the concept for. permanent commission. The jury, which included Meadow Drive business and property owners, voted unanimously to recommend the proposal for commission with the further recommendation that the artist should consider how additional lighting could improve the feature's nighttime presence. Funding for the project comes from Vail Plaza Hotel and the Meadow Drive Streetscape budget::The overall project budget is estimated to be $80,000. This will be offset by Vail Plaza Hotel's $35,000 contribution. The final budget will be presented to.the Town Council.. Triumph Winterfest Triumph Winterfest is now established as an annual event that will once again take place on Gore Creek Promenade. The sculptures, designed by Lawrence Argent known for the Big Blue Bear in Denver, will have a fossil theme and draw attention to Colorado's geologic history. To add to the overall experience, Gore Range Natural Science School is going to provide nightly programming at the sculpture site. Funding comes entirely Ml ti from Triumph Development and other sponsors. The event is scheduled to begin in early January. Heaw Metal Weekend Art in Public Places plans to host an iron pour event this winter. More than ten artists will set up a foundry on International Bridge and cast sculptures over a holiday weekend. The artists will also teach sculpture classes at four local schools and offer a workshop for families. Students may be invited to, participate in iron and bronze casting. performances. The cost is $25,000 for five sculpture workshops and two days of metal casting performances. The event is scheduled to take place January 17&18, 2009. West Meadow Drive Flow Line The new pavement on West Meadow Drive will contain artwork designed by artist Richard Hansen. A continuous "flow line" of contrasting colored pavers mirrors the pattern made in snow by skis. This project was approved by AIPP in 2001 and included in the East Meadow Drive Streetscape Master Plan. Pavers were used over other materials in order to keep cost to a minimum. Construction of the pavement will be complete in spring 2009. The Four Seasons is commissioning Hansen to execute a number of granite benches that will be installed on Meadow Drive to fulfill their public art obligation. Art Shack Renovation AIPP Board members recently visited Breckenridge's arts district where historic buildings are renovated and used for cultural 'actiVities. In 2003, Art in Public Places identified the need to renovate a dilapidated building in Ford Park. In addition to preserving one of Vail's few historic structures, the Board saw potential for the building to function as an artist studio or avenue for art demonstrations and classes. Some renovation was done to the building thanks to architects, planners and.contractors who donated their services, In 2006, $30,000 was spent on a new roof, installation of new windows and painting the exterior. The interior space, currently being used by the Vail Recreation District for storage, is still not finished. The Board is looking to the private sector to complete the interior and bring electricity and water to the building. Jesus Moroles Granite Amphitheater Relocation A committee of AIPP Board members has been formed to study potential new locations for Jesus'Moroles Granite Amphitheater. The sculpture was formerly located in Seibert Circle. A section of Ford Park used for the Summer of Sculpture -exhibition is being explored. Funding comes from the Seibert Circle project. Denver Art Museum Part of AIPP's strategy is to take the visual arts in Vail to the next level. AIPP recently contacted Denver Art Museum (DAM) and asked if a loan program could be established whereby outdoor artwork that DAM is unable to display, due to size or space limitations; could be exhibited in Vail. Lewis Sharp, DAM's director embraced the idea: DAM's registrar is compiling a list of sculptures that could potentially be lent to Vail: The cost of transportation, installation and insurance will be evaluated by AIPP to determine if the program'is viable. Tikkun Olam Exhibition Tikkun Olam is a traveling exhibition sponsored by the Mizel Museum in Denver. AIPP is considering bringing the exhibition to Vail in 2009 for display in the library community 2 t room. The exhibition is comprised of twelve, seven-foot paneled columns that contain pictures, poems and songs created by fifty four participants from twenty seven countries. Tikkun Olam aims to build bridges of understanding between .individuals with diverse backgrounds. We are currently talking to B'nai Vail about co-hosting the event. The cost to transport the artwork to Vail is $950. Sculpture Loans Two new sculptures outside the information booth, above the Ski Museum, are on loan to the town for up to two years. AIPP has the option to buy the kinetic bronze and glass sculptures at a twenty percent discount during the first year. Purchase is not currently under consideration. Viewer comments are being recorded in a guest book available at the information booth. Fundraisinq AIPP commissioned a bronze bell last summer as part of the metal pour event that took place in Ford Park. The bell, embellished with the Vail logo, will be sold as a fundraiser for public art. AIPP envisions selling the bells at an organized event and is working closely with the ski museum to determine how to successfully market the souvenir bell. Maintenance Replacement of glass blocks that comprise Exuberance, a.glass block sculpture on the steps of the parking structure, has been delayed to 2009. More than seventeen of the blocks are cracked or severely chipped. New glass blocks must be cast to match the existing. The artist has not been able to match the color and is continuing to work on the formula. The cost for the artist to cast and replace new blocks is $17,500 and includes shipping from West Virginia. AIPP Budget AIPP will be reviewing its 2009 budget on November 3 and consider how the Board can contribute to Vail's economic success. Board Chairman, Barbie Christopher believes it is important.to carefully scrutinize each expense; determine the value to the community and the economic impact, prior to approving any project or activity. Conclusion The Town Council will continue to receive AIPP Board meeting minutes and Coordinator's notes via e-mail. Art in Public Places looks forward to serving the community in the future with a variety of arts and cultural programs. The Board is actively perusing partnerships and collaborations that will "result in Vail becoming known. as a resort providing outstanding recreation and arts activities. 3 st -. ?...?,`'r".-.=""`T"S'?t.e„ :rte. ,. ia'•^^?'? - .._- `__'-. °J^'';,??? aPl..sf _i'°". .. _, ?.- ?.J''?,??C??,,,s?9 WHO WE ARE M1_ EAGLE COUNI Y 1VAN Ulffl , 912 j?wu G? MIL'1 WAA `?ttotfliyr?o THREE WAYS TO VOTE IN GENERAL ELECTION The Eagle County Clerk & Recorder's Office offers the following reminder. There are three ways to vote in the upcoming General Election: Early Voting Oct. 20 - 31 • Monday through Friday, 8 a.m. to 5 p.m. • Bring your identification • Clerk and Recorder Offices Eagle - 500 Broadway Avon -100 W. Beaver Creek Blvd. El Jebel - 0020 Eagle County Dr. Mail4n Ballot (formerly (mown as absentee ballots) • Mall or fax your Colorado Mad-in Ballot application to the Clerk & Recorder's Office - Eagle location only • Request your mail-in ballot no later than Oct. 28 Ballots will be mailed the week of Oct. 6, then daily through Oct. 28 Drop off your mad-in ballot to any of the three Clerk's Offices • Mail your ballot by using the preaddressed envelope enclosed with your ballot (59 cents postage required) • You cannot drop off your mail-in ballot at the polling place Polling Piece Nov. 4 from 7 a.m. to 7 p.m. • Bring your identification • Paper ballots or electronic voting • Know your polling place ahead of time To see what's on the ballot, visit www.eaglecaunty.us/clerk. EAST VAIL VEHICLE PLACARDS AVAILABLE A new traffic plan is in place to improve local access to neighborhoods in East Vail ` during prolonged closures of Vail Pass. By displaying an East Vail vehicle access placard, those who regularly travel to and from neighborhoods east of Aspen Lane will be directed through an eastbound checkpoint on the South Frontage Road for immediate access to their neighborhood. All remaining traffic will be directed to park in the Vail Village and LionsHead parking structures as well as Ford Park until 1.70 is reopened. The placards are available from the Vail Police records desk, located at 75 S. Frontage Rd. They're free and available to all + requesting households. For more information. call 479-2208. Responsibilities: As a communications dispacher 'for, . Eagle County 911, 1 work with law enforcement, fire and ambulance crews responding to emergencies in Eagle County. I -also answer 911 telephone calls and take other non-emergency calls from residents who need police assistance. I work with a great team of other people, and on a daily basis the types of calls we receive range from motor vehicle accidents to noise complaints to bears digging through garbage cans. My workcenter is in the Vail Municipal Center, which is also where the Vail Police =? x w ? ? r. % JOIN THE VAIL PUBLIC LIBRARY'S 25TH ANNIVERSARY CELEBRATION: THE ARTFUL NATURE OF THE WORD i he Vail Public Library is celebrating its 25th anniversary with a series of activities you won't want to miss. Activities are cc-sponsored by Art in Public Places, the Vail Jazz Foundation, Vail Symposium and Colorado Ski & Snowboard Museum and Hall of Fame. Sessions are free and held in the library Community Room unless otherwise noted. Build-a-Scarecrow Day 1 to 3 p.m., Saturday, Oct. 18, Free Create a scarecrow to help decorate the budding and kick-off the 251h anniversary events. All ages welcome: children under six must be accompanied by an adult. Louis Armstrong Exhibit Oct. 18-25 Look for an exhibit of books, CDs and videos about the life and work of jazz maestro Louis Armstrong. Also includes information on "Jazz Goes to School' and other Vail Jazz Foundation programs. Altered Books Workshop 5:30 to 9 p.m., Monday, Oct. 20 Master printmaker Susan Mackin Dolan will lead a transformative workshop in the community room using old, discarded library books to make new -artist books.' Fee is 840 and includes materials. Call 970.476.0954 for registration Soldiers on Skis: Stories from the 10th Mountain Division 5:30 to 7:30 p.m., Wednesday, Oct. 22 and Nov. 12, Free Gather around the fireplace and hear amazing stories about the legacy of the 10th Mountain Division as veterans Dick Over and Earl Clark recount their experiences at Camp Hale, learning to ski and winter warfare. Relief Printmaking Workshop 5:30 to 7:30 p.m., Monday, Oct. 27 Professional artist and art instructor Ben Pond will lead a Relief Printmaking Workshop where adults and children over 12 will make their own printed artwork using linoleum blocks. Fee is 830 and includes materials. Call 970.476.0954 for reservations. Vail's First Green Building - The Vail Public Library Discussion led by Pain Hopkins, A.A. Snowdon & Hopkins, Architects. P.C. 5:30 to 7:30 p.m., Monday, Nov. 10, free The Vail Library boasts of having the largest green roof on a public building west of the Mississippi. Pain Hopkins. A.I.A., whose firm won the American Institute of Architects and the American Library Association's highest award for the design, will discuss the building's innovation. Bookbinding Demonstration 5:30 to 7:30 p.m., Thursday, Nov. 13, Free Master bookbinder and Vail resident Helmut Fricker will demonstrate the restoration and binding of books using traditional methods developed more than 500 years ago. Call 970.479.2179 for more information or visit www.voillibrary.com Department is-locoted- , Background: 1, -begbq_ . working ' as a communications dispatcher in Voil over'seven years ago. After graduating from Bartle Mountain High School, my dad saw the ad for this job, and I thought he was jokin?. But then I decided to pp ?y and have stuck with it ever since. I am just returning to Vail after five years away. In the meantime, I got married and worked as a dispatcher in Elkhart, Ind., and in Golden, Colo. Family: My wife Megan and I live in Eagle VailwithourdogR i;466, a Rahweiler•boc le mix. we moved back to the area to be closer to friends' and family, including Megan's. dad who is the Deputy Chief of the'Voil Fire Department, Like many others in this area, we like to hike, ski and, snowboard. My more inactive pursuits include pushing PlayStation_ buttons and reading about history. Achievements: In 2007, the communications center took an average of 600 calls a day, or about 219,000 for the year. All dispatchers are now trained in Emergency Medical Dispatch procedures so that they can aid callers MAKE A DIFFERENCE WITH YOUR SUPPORT OF ANNUAL FOOD DRIVE Vail's eighth annual 'Make a Difference Day- food drive is set for 10 a.m. to 2 p.m. Oct 25 in the Vail Police Department parking lot, 75 S. Frontage Road. The Police Department is coordinating the drive and has set a goal of collecting 250,000 pounds of food, making the drive the single largest in the county. Donations of food, cash or checks will be encouraged on the day of the drive, or can be made in advance from now until Oct. 25 throughout the valley. Food collection points are in place at City Market, Safeway, Sim's Market and the Town of Vail Municipal Building in Vail; City Market in Avon; Village Market in Edwards: City Market and Eagle County Sheriffs Office in Eagle: and Columbine Market in Gypsum. Donations will also be accepted at Eagle River Fire Protection District facilities in Eagle-Vail, Avon and Minturn and at most Eagle County schools. -Make a Difference Day' is sponsored by the Points of Light Foundation and is the nations largest day of volunteering. Events such as clothing drives and community clean-up days will be taking place across the country. For Vail's collection drive, non- perishable items such as canned goods, rice, beans, pasta, cereal and juices are suggested and heeded. Participants are asked to refrain from donating items stored in glass containers, items with expired dates or homemade food items. Cash or checks made out to 'TOV Make a Difference Day- are also appreciated and can be brought or mailed to the Vail Municipal Building at 75 S. Frontage Rd., Vail, CO 81657. During last year's food drive, the Police Department collected a record 160,000 pounds of food. Vail Code Enforcement Officer and Food Drive Coordinator Moses Gonzales says he wants to beat that record this year. 'It may be hard to imagine, but people right here in Vail and Eagle County face hunger everyday,- said Gonzales. "These are our neighbors, our coworkers our friends. It's important io remember that even a small contribution can make a big difference to someone struggling to feed themselves or their family.- All food collected will remain in Eagle County. For more details, contact Gonzales at 970.376.6952. with medical emergencies before' fire and ambulance crews arrive. What you should know: If you want to sign up to receive cell phone or e-mail notification about safety concerns in your - area including Vail 'Pass closures, lag on and register with the Eagle .County Community Notification System at www.ecolert.org. Contact Info: Eric Banta ebonta@voilgov.com 970.479,2200 1 II T ur 00 Or v D? 2p®9 4 zoog No rst g eadiu% > Fi r C Town of Vail Proposed 2009 Budget Table of Contents 2009 Budget Highlights 1 This is a verbal summary of the key assumptions, changes, and results of the 2009 proposed Budget. Major Revenue Analysis 7 Summary of Changes in Personnel 8 Ten-Year Summary of Budgeted Positions by Department 9 Compensation Analysis (from Human Resources) 11 Employee Benefits Summary 15 This report shows the list of employee benefits by percentage and costs. General Fund Revenue and Expenditures 16 This schedule shows the major revenue and expenditures by category in the General Fund for 2008 compared with 2008. Contributions and Special Events 18 Proposed expenditures for the 2009 budget. Capital Projects Fund Revenue and Expenditures 27 This schedule shows revenue by type and expenditures by project in the Capital Projects Fund for 2007, 2008 and proposed 2009. Real Estate Transfer Tax Fund Revenue and Expenditures 30 This schedule shows revenue by type and expenditures by project in the RETT Fund for 2006, 2007 and proposed 2008. Marketing Fund Revenue and Expenditures 32 Debt Services Fund and Expenditures 32 Heavy Equipment Fund Revenue and Expenditures 33 Health Insurance Fund Revenue and Expenditures 33 Dispatch Services Fund Revenue and Expenditures 34 Conference Center Fund Revenue and Expenditures 35 TOWN OF VAIL - 2009,BUDGET PROPOSAL GENERAL AND RELATED FUNDS The Town of Vail 2009 budget. proposal presented in this document reflects the town's vision to be the premier mountain resort community and conforms to the areas of strategic focus as identified by the Town Council: • Housing • Parking and Transportation • Environmental Stewardship During the budget process, there was also an emphasis placed on organizational health- as it relates to housing for critical municipal employees, service levels and competitive salaries. Consideration of state and. national economic trends caused by fuel prices, real estate markets, declining consumer confidence and an overall "slow-down" factored into' revenue and expenditure projections. GENERAL FUND The General Fund supports the town's basic municipal operations. The attached General Fund proposed budget. is breakeven for the year. Tl eji, Bala ce,?is;.pratected to b $22 5{nillionat tlie;;end of 2`009; isdnting;70° vf?reYenue. 35% was the Council directive in prior years as the minimum fund balance during redevelopment. REVENUE - $32,146,236 The General Fund's primary source of revenue is sales tax-($1 2.6 million) followed by parking ($5.7 million), property and ownership tax ($4.3 million), and lift tax ($3.2 million). Sales Tax - $12,610,000 In this budget proposal, 65% of the town's 4% general sales tax is allocated to the General Fund. The remaining 35% is allocated to the Capital Projects. Fund. This split is the percentage approved in the 2008 5-year General Fund plan. However, by Charter, approval of this budget will require an affirmative vote by five out of seven Council members (a super majority) .because less than 50% of the-.sales tax revenue will be dedicated to capital acquisition and improvements. Sales tax revenue is impacted by many variables including: snow conditions, the number of days Vail Mountain is open; local and international travel conditions; construction activity in Vail; and the economy in general. In light of cuILQjLjLt economic conditions, 2009 sales tax revenue is.projected to be flat with the 2008 budget. This is a change from the 2.7% increase presented in June. As of August 30, 2008, total sales tax collections are currently over budget- by 4% and 6% higher than 2007 collections. Sales tax collections are projected by using two categories: "base collections" and "redevelopment." The "base," or normal sales tax revenue was reduced by 3% for 2009 compared to 2008 budget. Projected collections from redevelopment bring up the total dollars to the same amount as prior year. Please refer to page 7 for the Major Revenue Analysis worksheet, which has been updated since the June 17 presentation. Transportation / Parking -$5,680,744 Parking revenue from both daily fees and pass sales is budgeted at. an 11 % increase from 2008 projections. Volume of sales is assumed flat with `07/'08 winter, with the increase due to recently-approved pricing. Property and Ownership Tax - $4,293,500 Property tax is estimated based on information from the Eagle County Assessor's Office. The 2009 tax collections are budgeted flat with 2008 because it is not a re-assessment year (every two years). Lift Tax - $3,190,000 This is a 4% tax on ski area admissions. Historically, this revenue has increased an average of 4% per year for the last 5 years. Again, due to economic conditions and Vail Resort's conservative revenue projections this has been V..,rosed at an increase of 2% . from the 2008 budget, and flat with the 2008 forecast. Due to strong spring sales, 2008 collections are currently 6.86/o higher than 2001 and 3.5% higher than budgeted. It is difficult to predict how the new EPIC pass sales will affect tax collections. Licenses and Permit Fees - $1,755,200. The largest component of licenses and permits is con.". wction permit fees, which includes building, mechanical, plumbing, and electrical permits. The 2009 budget for construction permits totals $958,000 (a 43% decrease from,projected 2008). Only one major redevelopment project is included (Fogata/Strata). Plan check fees represent an additional $500,000 of the license and permit fee category in 2009, with design review, Planning & Environmental Commission (PEC), contractor's licenses, liquor licenses and various other categories making up the remainder. Plan check fees are proposed at a 36% decrease ($285K) from the 2008 budget. Again, there is only one major redevelopment project included. During the budget process, the town manager directed the following goals: o Limit of 3% for increases to operations other than compensation and fuel • 6% performance-based merit pool for salaries & wages • Maintain benefits cost at 40% or less of full-time employee total wages All three goals were met or exceeded. Recognizing that some costs are out of our control, the department heads came in flat (goal was 3%) compared to amended 2008 2 budget for operating expenditures without compensation or fuel. The departments were able to cover increased service levels, such as operating costs from expanded snowmelt areas and new loading and delivery facilities without an increase to general operations. Charges to the departments for fleet maintenance increased 15% due to fuel costs. Wages are proposed at a 6% increase (see page 10 for a compensation analysis), and the cost of benefits for full-time employees came in under the goal and overall decreased by 1.2 percentage points for a total of 35.6% of wages (page 14). A "mini-med" health insurance program was budgeted at a cost of $20,000 to provide a health insurance option for our seasonal employees. Two new items are proposed for the 2009 budget: planning projects such as a comprehensive master plan, housing strategic plan, zoning regulation updates and the development of green building codes and the Employee Home Ownership Program (EHOP) pending Council's approval. Up0 nprelu7unary 6udget.discussions-on;Octolie::7;`Couii6 F`asked; stag-tQ reduce op:a::ng,expeaditu=es in the,.Genera?.:Fiind by, $9U0Oii.October`Zl'2008; staff r?.aented' cost-saving: opti`c6s:to Council for that amount; inclu ding. a $200K reduction df _ 4. . - new pro,pojects Empl'oyee;:IouiOwneFShip Progn ?EPiUr)was.ieduced;from $5,00K.t6 . $3.7 K and'Planningpro?eots:were'ruoed froiak;$23SI to $16 JR: $547K of J savings :m?.general `:operating; costs and : a $ 10K redaction :of council `contn? utions: wer ats0y suggested. This: proposalkvwas. accepfed by eouacil;,with µa c?iaug?::to c;u:?butionsytu Cqi nCil'd recte?dt staff td reduce: pr p non=.profif or ariization& o osed;coatF butians;h , 10% except;fo=. Commission.on°Speeial Events and Cl aniieTI V fiii ding Tli §'. esulted ina:cosfsavings of $50;525 T:otalaaving?tf?om:t>ie`General.Fund incTutied?in"tli? proposahtotal $?18756r' As a result`tlieegeralFnnd'fuad halauce.willtotal':$ZZ5 mfllioi` by?the end; `of 2009: Headcount is broken into two categories: changes due to expanded (or discontinued) services and personnel additions approved during the year / accounting corrections. Headcount due to changes in service levels decreased by .73 full-time equivalents it i hs). Some of the decrease is due to vacant positions that will not be filled. Also related to service levels were the additions of a seasonal recruiting coordinator, the conversion of 2 bus drivers from seasonal to full-time and a summer intem for the Community Information office. Headcount due to adjustments or personnel additions arr. red during 2008 totaled 4.93 r 1 hs to the headcount chart, but do not r: r.Qsent additional staff. Please refer to the "Summary of Changes in Personnel" on page 7. Economic Outlook Staff has identified several strategies if the town's revenues do not meet budget in 2009. Revenue, particularly sales tax and real estate transfer tax, is monitored monthly and a projected shortfall will be recognized quickly. Depending upon the timing and magnitude of the projected shortfall, one of the following strategies or a combination of several strategies could be implemented: reduce the General Fund balance (currently at 70% of annual revenues), but not below the targeted 35% of revenue; defer capital expenditures; review the need for fixed-term positions and contractors supporting redevelopment activity; reduce council contributions and/or do not consider any off-cycle contributions; reduce service levels including bus schedules, landscaping, street cleaning, trash removal, etc.; and re-evaluate merit increases. 3 CAPITAL PROJECTS FUND REVENUE - $9,445,300 Sales tax is a primary revenue source for capital projects. For 2009, $6,790,000 or 35% of the town's projected sales tax revenue is allocated to the Capital Projects Fund. The 35% "split" had been included in the 5-year plan as a part of the 2008 budget for both 2008 and 2009 revenue. However, last month's initial review of the long-term plan for this fund proposed a 40% split. Staff is recommending that we go back to the 35% split, which effectively decreases revenue in this fund of approximately $1 M. This is offset by the projected Use Tax collections of $1M. This projection includes normal construction activity such as small remodels, etc. No major redevelopment projects are included. Federal grant revenue of $ I AM is included, however that money is restricted to use toward a transit center and is offset by the same amount of expenditure, currently shown as a transfer to the Vail Reinvestment Authority. EXPENDITURES =a$8 4 AN In addition to ongoing capital maintenance of $3.4M, noteworthy projects for 2009 include: o An increase in the Buy Down Program funds to $500K (up from $100K annual) e Installation of permanent variable message signs at the Main Vail roundabout and on the frontage road near Four Seasons, while the opportunity exists during construction near those sites. Cost estimated at $160K. Another $20K is requested for mobile variable message signs to be used at various locations for pass closures, parking information, etc. REAL ESTATE TRANSFER TAX (RETT) FUND REVENUE - $6,920,825 The primary revenue source for this fund is the I% real estate transfer tax, accounting for $6,241,000 in projected revenue for 2009. Base transactions (not related to major redevelopment projects) are projected at a 25% decrease from 2008. $3.3M of revenue is projected for sales relating to major redevelopment projects such as Four Seasons, Manor Vail, Willows, and continued sales of Front Door. Total RETT collections are proposed at a 13.7% decrease from 2008 amended budget. This is a 4 change from the 4.4% decrease presented in June. Please refer to page 7 for the updated Major Revenue Analysis. Revenue from the golf course lease ($120K) will be set aside into a restricted account for future use toward improvements related to the golf course or clubhouse, called the "Recreation Enhancement Account." The town will finance the Vail Recreation District's (VRD) portion of a new irrigation system ($1.6M) over a 5-year period, and 2009 revenue includes the first repayment installment of $352K from the VRD. EXPENDITURES - $99 U71,97U Use of the RETT Fund is restricted by ordinance to parks, recreation, open space, and environmental sustainability. In addition to ongoing capital park and landscape maintenance items of $2.3M, noteworthy projects for 2009 include: • Improvements to VRD-managed assets totaling $4.4M. This does not include the $1.6M in financing provided to the VRD for the irrigation system replacement. Significant projects other than the irrigation system include improvements to the golf clubhouse, starter shack, roof replacement for Dobson, tennis court repairs, and ADA access for both the clubhouse and youth services facility. • Continuation of Forest Health projects ($265K) • Environmental Sustainability programs ($255K) Following budget :di_scussions' on4cEnbei 2l;?capitai- expenditures' were ? reduced >x delaying $3.2 milliion :of projects until}201 Q, s ca11° $1 'M i62uu road b' lanes, .$13M for a new bike "path alonga: V " all ' Dri*dObgrdinated with.ro acC reconstruction), $130K for a concrete "??; Mairi.Va?l;?;abbIiand $670-k to reconstrnct Ford Park restrooms:: As a result; the RETT Fund t'now p 90eted tb have a .fend balanee 0 $4BMIAt . .end 0 04i V VAIL MARKETING FUND Business license fees provide the revenue for this fund, which is restricted to marketing Vail. Revenue is expected to be flat with the 2008 budget as new businesses offset closures from redevelopment. Accordingly, expenditures for marketing through the Commission on Special Events (CSE) are flat at $280,000. DEBT SERVICE FUND This fund is used to manage principal and interest on the town's outstanding debt. Funds are transferred from the Capital Projects Fund to meet annual debt service requirements and to cover the next upcoming principal and interest payments on the 1998A and 2002B bonds. All debt (principal balance of $8.4M at 12/31/08) is scheduled to be repaid by the end of 2012. HEAVY EQUIPMENT FUND This is an internal services fund that manages the maintenance and repair of town vehicles and equipment and the purchase of replacement vehicles other than buses and fire trucks. Costs are charged back to departments based on their use of the vehicles and ..equipment- HEALTH INSURANCE FUND This internal services fund manages the-costs of providing health and short-term disability insurance to employees. Net costs are charged to departments as employee benefits. Since the town is self-insured on these items, a sufficient fund balance is . maintained to absorb extraordinary claims experience. Claims over $75,000 per person are covered by an indemnity "stop loss" insurance product. DISPATCH SERVICES FUND This is an entr,.p..se fund, e.g., more than half of its revenue is from sources outside of the town, managing emergency communications for all of Eagle County. The county and 911 Board currently fund six dispatcher positions and a systems engineer. A capital request for 2009'.is included in the proposed budget-: The "Coplink" system would allow the town to participate in an "information sharing consortium" with all other, agencies within the state. This would provide coordinated data of all criminal justice information state-wide. Total cost is estimated at $85,000 (pre-negotiations). This cost may be offset with funding from both a federal grant and the E911 Board Authority. The remaining $50,000 of capital expenditure is the annual amount appropriated for computer and equipment upgrades, etc. CONFERENCE CENTER FUND This fund was established in 2003 to account for a 1.5% public accommodations tax and a .5% sales tax'imposed by election for the purpose of building and operating a conference center in the town. These taxes were rescinded by election in November of 2005. A TABOR election is required to release Conference Center funds for any purpose. The fund balance is projected to be $9.7M by the end of 2009. 6 Major Revenue.Analysis 2009 Budget 2004 2005 2006 2007 2008 2008 .2008 2009 Actual Actual Actual Actual Budqet Amended Forecast Proposed Comments % vs: 2007 %,vs. 2007 % vs. '08 forecast General Sales Tax 15,581,575 16,791,157 17,986,796 18,913,138 19,400,000 19,400,000 19,400,000 19,400;000 2009 base transactions reduced by 3%; additions for redevelopment bring back to 0% 5.7% . 7.8% 7.1% 5.2% 2.6% 2.6% 2.6% 0.0% RETT Tax 4,850,152 6,206,054 6,239,744 6,536,118 8,230,000 7,230,000 7,230,000 6,241;000 2009 includes Manor Vail, Front Door, Four Seasons and Willows (48% of total) 48.3% 28.0% 0.5% 4.7% 25.9% 10.6% 10.6% -13.7% "Base" transactions were reduced by 25% from 2008 Perking Revenue 3,355,855 3,725,995 4,099,674 4,618,882 3,736,380 5,111,880 5,111,880 5,680,744 Flat with 2007 volume; Forecast based on YTD collections and new parking rates 12.1% 11.0% 10.0% 12.7% -19.1% 10.7% 10.7% 11.1% Property Tax Revenue 2,466,313' 2,468,978 2,750,693 2,819,823 3,660,000 4,110,000 4,110,000 4,110,000 Based on County assessors projections; will be flat from 2008 b/c 2009 is not a -7.6% 0.1% 11.4% 2.5% 29.8% 45.8% 45.8% 0.0% re-assessment year Lift Tax Revenue 2,496,162 2,777,698 2,975,097 3,039,619 3123,852 3,123,852 3,190,651 3,190,000 Flat with '08 forecast and 2.1 % incr. from budget; Forecast based on YTD (up 7% from '07) 9.8% 11.3% 7.1% 2.2% 2.8% 2.8% 5.0% 0.0% and assumes a 5% decrease from'07 December Construction Fees 1,608,461 2,466,054 3,481,989 4,992,752 2,280,000 2,713,000 2,713,000 1,681,250 Based on current construction, project estimates; 2007 major redevelopment included 57.6% 53.3% 41.2% 43.4% 54.3% -45.7% -45.7% -38.0% Four Seasons, Manor Vail, Mountain View, Ritz Carlton, Solaris and Willows 2008 includes Ritz Carlton, Solads; 2009 includes Fogata/Strata Construction Use Tax - - - - - 500,000 500,000 1,000,000 Based on estimated "base" projects (minor construction projects). WA 100.0% . Other Taxes 1,254,005 1,251,928 1,367,139 1,399,739 1,356,800 1,617,470 1,617,470 1,298,719 County sales tax, Road & Bridge, Hwy users revenue, etc. -0.9% -0.2% 9.2% 2.4% -0.1% 15.6% 15.6% -19.7% Federal I.County Grants 1,412,098 19,500 1,739,052 59,542 815,577 1,284,435 1,284,435 1,400,000 2008 bus grants $815K, $317 from County for 1-70 Fiber and $149K for TR/Buffehr path 1474.2% WA N/A NIA WA N/A WA WA 2009 transit center Earnings on Investments 446,430 1,112,872 2;133,315 2,585,412 1,405,550 •1,405,550 1,405,550 985,111 Decreases from '07 to'08 and '09 due to reduction in capital projects fund; 43.1% 149.3% 91.7% 21.2% -45.6% 45.6% -45.6% -29.9% Estimated 2.5% return for 2009; 2008 was budgeted at 4.95% Rental Income 803,939 780,214 827,280 897,958 763,000 797,400 797,400 795,300 Flat 30.4% -3.0% 6.0% 8.5% -15.0% -11.2% -11.2% -0.3% E911 and Interagency Dispatch 1,088,068 1,165,164 1,337,583 1,528,608 1,538,877 1,657,622 1,657,622 1,814,512 '08 and '09 includes increase in occupancy charges to agencies; anficipate full staffing 4.9% 7.1% 14.8% 14.3% 0.7% 8.4% 8.4% 9.5% All Other Revenue 8,694,827 10,176,103 5,225,595 7,448,625 3,007,182 5,090,649. 5,090,649 , 3,374,740 2005 included $4M Conference Center collections & $2M project reimbursement; 8.4% 17.0% -48.6% 42.5% 59.6% -31.7% -31.7% -33.7% 2007 included $1.2M recreation ammenities and $1.3M project reimbursement 2008 amended for over $1 M of project reimbursement Total Revenue 44,057,885 48,941,716 50,163,958 54,840;217 49,317,218 54,041,858 54,108,657 50,971,376 % compared to Prior Year 15.0% 11.1% 2.5% 9.3% -10.1% 1.5% -1.3% Major Revenue Analysis 2009 7 1029/2008 Town of Vail 2009 Budget Summary of Changes in Personnel From 2008 Original Budget to 2009 Budget Expanded / Discontinues Services: Shared employee (Public Relations, Econ Dev, Environmental) Police - seasonal Front Door CEO Seasonal recruiting coordinator Bus Drivers: 2 converted to full time from seasonal Summer inter for Public Relations (replaces shared employee) Public Works - seasonal office help Total FTEs related to Expanded Servcies: Adjustments / Approved in Prior Years: Forest Health seasonals (no new employees from 2008 - Approved '06) Community Development - Environmental Planner (Approved '08) Parks seasonal adjustment (no new employees from 2008) Add 2 seasonal bus drivers for Frontage Road pickup (Approved '08) Fire - administrative assistant (Approved '08) AIPP - Schedule adjustment Library - Schedule adjustment Building Maintenance Worker Total FTEs related to Adjustments: Total Changes to FTE Count: (1.00) (0.48) 0.50 0.25 0.25 (0.25) (0.73) 3.00 1.00 0.96 0.75 . 0.25 0.05 (0.08) (1.00) 4.93 4.20 8 TOWN OF VAIL 2,009 BUDGET TEN-YEAR SUMMARY OF. BUDGETED POSITIONS BY DEPARTMENT 2009 Positions, Department 2000 2001- 2002 2003 2004- 2005' :2006 2007 2008 2009 Change Full-Time Regular Positions - Funded by TOV Town Officials 6.90 6.50 7.10 7.10 6.50 6.90 6.90 7.06 6.23 6.23 0.00 Administrative Services 16.40 18.45 18.00 18.00 18.00 19.15 18.15 19.68 21.02 20.35 (0.67) Community Development 15.00 14.00 15.00 15.00 14.00 13.85 13.85 15.18 15.18 17.85 2.67 Fire 18.00 16.00 18.20 18.20 18.00 18.00 18.00 18.00 22.00 21.25 (0.75) Police and Communications 65.50 61.25 60.25. 61.75 61.75 63.75 54.25 54.50 54.50 54.50 0.00 Library 8.75 8.75 8.75 8.75 6.38 6.38 6.38 6.63 6.63 6.55 (0.08) Public: Works, Streets & Roads, Lan( 29.50 30:00 29.00 29.75 29.75 31.25 31.75 31.75 31.75 30.80 (0.95) Transportation & Parking 28.50 28.50 28.50 28.50 27.50 30.50 31.00 31.00 31.00 33.00 2:00 Fleet Maintenance 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 0.00 Facility Maintenance 21.00 21.50 21.50 20.50 20.50 20.00 20.00 20.00 20.00 20.00 0.00 Capital Projects 0.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Total FTE's - Full-Time Regular 222.55 218.95 220.30 221.55 216.38 223.78 213.28 216.80 221.31 223.53 2.22 Fixed Term Employees Administrative Services 1.00 1.00 1.00 - 1.00 - - - 0.00 Community Development 2.00 6.00 6.00 '5.00 4.00 4.00 0.00 Fire 1.00 2.00 2.00 2.00 2.00 0.00 Police and Communications - - - - - 1.48 3.48 4.48 4.48 4.00 (0.48) Public Works, Streets & Roads, Landscaping 1.75 1.63 1.63 1.63 1.50 (0.13) Capital Projects 0.75. 2.00 2.38 2:38 2.63 2.50 (0.13) Total Fixed-Term 0.00 0.00 1:00 1.00 3.75 12.23 16.49 15.49 14.74 14.00 (0.74) 9 TOWNf OF VAIL.2009 BUDGET TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT 2009 Positions ' Department 2000 2001 2002 2003 2004 2005 2006- 2007 2008 2009 Change Externally Funded Employees Police and Communications 2.00 4.00 4.00 7.50 8.00 6.50 .7.00 8.00 8.00 8.00 Total Externally Funded - 2.00 4.00 4.00 7.50 8.00 6.50 7.00 8.00 8.00 8.00 0.00 Seasonal Positions - Funded by TOV Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Services 0.42 0.42 0.42 0.42 0.42 0.98 1.04 0.59 1.19 1.94 0.75 Community Development 0.48 0.96 0.96 0.96 0.48 0.00 0.00 0.00 1.25 0.25 (1.00) Fire 1.40 1.40 1.40 1.51 1.68 7.20 7.20 10.20 3.00 Police and Communications 1.02 0.93' 0.93 0.48 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Library 0.93 0.93 0.93 1.09 2.48 2.48 2.48 1.70 1.70 1.70 0.00 Public Works/ Streets ,& Roads/Land 9.26 10.18 10.18 9.55 7.57 8.69 8.94 11.42 11.90 12.86 0.96 Transportation & Parking 25.90 25.75 28.00 26.89 25.84 23.24 22.78 25.31 26.70 25.70 (1.00) Facility Maintenance 0.83 0.83 0.83 0.83 1.33 .1.33 1.36 1.38 1.38 1.38 0.00 Total Seasonal / Part-Time 38.84 40.00 43.65 41.62 39.52 38.23 38.28 47.60 51.32 54.03 2.71 All FTE's (Full-Time Equivalents) Town Officials 6.90 6.50 7.10 7.10 6.50 6.90 6.90 7.06 6.23 6.23 0.00 Administrative Services 16.82 18.87 19.42 19.42 19.42 20.13 20.19 20.27 22.21 22.29 0.08 Community Development 15.48 14.96 15.96 15.96 16.48 19.85 19.85 20.18 20.43 22.10 1.67 Fire 18.00 16.00 19.60 19.60 19.40 20.51 21.68. 27.20 31.20 33.45 2.25 Police and Dispatch 66.52 62.18 61.18 62.23 69.75 71.73 64.73 66.98 66.98 66.50 (0.48) Library 9.68 9.68 9.68 9.84 8.86 8.86 8.86 8.33 8.33 8.25 (0.08) Public Works, Streets & Roads 38.76 40.18 39.18 39.30 37.32 41.69 42.32 44.80 45.28 45.16 (0.12) Transportation & Parking 54.40 54:25 56.50 55.39 53.34 53.74 53.78 56.31 57.70 58.70 1.00 Fleet Maintenance 13.00 .13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 0.00 Facility Maintenance 21:83 2233. 22.33 21.33 21.83 21.33 21.36 21.38 21.38 21.38 0.00 Capital Proiects 1.00 1.00 1.00 1.75 3.00 2.38 2.38 2.63 2.50 (0.13) Total FTE's 261.39 25895 .264:95 264.17 267.65 280.74 275.05 287.88 295.37 299.56 4.20 10 MEMORANDUM TOWN OF VAI TO: Vail Town Council FROM: Human Resources & Risk Management Staff DATE: October 2, 2008 RE: Compensation comparison and salary recommendations Our compensation philosophy is to "be a competitive payer in our chosen markets." Since 2005, we have informally targeted to be a 60% payer, or slightly above average. Our analysis in 2007 shows we were an average payer compared to our target market. As you will see on the attached 2008 charts, we have fallen below the average of our comparison group. An informal survey done this week shows that most of our comparison group will be averaging about 6% in total compensation adjustments. The 2009 budget as presented provides for funding to match this 6% average. Although this budget does not allow us to increase our competitiveness in our market, it is intended to prevent further decline. Given the current economic climate, we feel this strategy is appropriate and will look to healthier economic times to make adjustments allowing the town to once again be a competitive payer in our market. Attached you will find several charts showing our actual pay practices as compared to our identified peer group. Attachments include: • Attachment A - 2008 Actual Base Salary Comparison. This chart shows the base pay practices of the town and our identified peer group. • Attachment B - 2008 Actual Base Salary Comparison Average. This chart shows the same base pay practice of the town as compared to the average of our peer group. • Attachment C - 2007 Actual Base Salary Comparison. This chart illustrates our 2007 base pay practice comparison. Attachment A TOWN OF VAIL 120000- 100000- 80000 ffl? m e0 m 60000 es 3 C _ C Q 40000 20000 - 0 0 Actual Base Salary Comparison JlA_ bi 200 400 600 800 1000 Points 12 Summit ?- - Vail 120000- 100000'- 80000- 40 ea 60000.- 40000- 20000 - 01 0 200 400 Attachment B TOWPI> OF VAIL Base Salary Practice TOV vs. Counties/Municipalities 2008 600' Points 13 800 my/Munis OV 1000 1200 120000 100000- 80000 4* ?a 0000 60000- c a 40000 40000- Attachment C Attachment TOWN OF VAIL Base Salary Practice TOV vs. Counties/Municipalities 2007. - - Cnty/Munis a ° TOV 20000 - 0 0 200 400 660 Points 14 800 1000 1200 Town of Vail Employee Benefits 2009 Budget Proposal $ % Salary Full-Time Regular Employees Fee Based Health Insurance 2,475,000 17.2% Group Term Life and Accidental Death Insurance 85,000 0.6% Long-term Disability Insurance 60,000 0.4% Survivor's Life Insurance 76,000 0.5% Short:term Disability Insurance 40,000 0.3% Wellness Benefit 94,000 0.7% Sworn Officer Death and Disability Insurance 62,000 0.4% Subtotal Fee Based 2,892,000 20.1% Payroll Based Pension Contribution 2,271,720 15.8% Medicare 208,114 1.5% Workers' Compensation Insurance 194,100 1.4% Unemployment Compensation Insurance 43,100 0.3% Subtotal Payroll Based 2,717,034 18.9% Total Full-Time Benefits 5,609,034 39.1% Part-Time and Seasonal Employees Fee Based Wellness 80,000 4.2% Mini-Med Program 20,000 1.0% Payroll Based. Pension Contribution 28,769 1.5% Medicare 27,810 1.5% Workers' Compensation Insurance 25,900 1.4% Unemployment Compensation Insurance 5,754 0.3% Subtotal Payroll Based 88,232 4.6% Total Part-Time and Seasonal Ben X4 188,232 9.8% jotal Benefits - All Employees 5,797,266 35.6% 15 1 st Reading TOWN OF VAIL 2009 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 2008 2008 2009 Fav (Unfav) 2007 Original Amended Proposed vs 2007 9/oage Actual Budget Budget Budget Amended Variance Revenue Local Taxes: Sales Tax Split b/t Gen1 Fund & Capital Fund 56/44 60/40 60/40 65135 Sales Tax $ 10,741,500 $ 11,640,000 $ 11,640,000 $ 12,610,000 $ 970,000 8.3% Property and Ownership 3,012,030 3,843,800 4,293,500 4,293,500 - 0.0% Ski Lift Tax 3,039,619 3,123,852 3,123,852 3,190,000 66,148 2.1% Franchise Fees, Penalties, and Other Taxes 877,634 826,110 926,110 899,935 (26,175) -2.8% Licenses & Permits 5,083,017 2,353,950 2,786,950 1,755,200 (1,031,750) -37.0% Intergovemmental Revenue 1,509,039 1,366,800 1,748,660 1,308,719 (439,941) -25.2% Transportation Centers.. 4,514,392 3,736,380 5,111,880 .5,680,744 568,864 11.1% Charges for Services 837,148 817,135 767,135 798,838 31,703 4.1% Fines & Forfeitures 347,090 215,000 259,000 260,000 1,000 0.4% Earnings on Investments 984,040 675,000 675,000 495,000 (180,000) -26.7% Rental Revenue 897,958 763,000 797,400 795,300 (2,100) -0.3% Miscellaneous and Project Reimbursements 195,016 70,000 111,357 59,000 (52,357)_ -47:0% Total Revenue 32,038,483 29,430,727 32.240,844 32,146,236 (94,608) -0.3% Expenditures by Type: Municipal Services: . Town Officials 1,245,517 1,370,278 1,234,732 1,298,703. (63,971) 5.2% Administrative Services & Risk Management 3,155,193 3,339,290 3,408,212 3,466,328 t (58,116) 1.7% Community Development & Housing 3,329,590 3,367,055 3,505,508 3,122,081 S 383,427 -10.9% Police 4,287,404 4,696,544 4,756,631 1 4,871;111 (114,480) 2.4% Police Communications 512,427 535,657 535,657 1 543,0721 (7,415) 1.4% Fire 2,305,073 2,414,842 2,558,801 2,769;703 (210,902) 8.2% Public Works .& Streets 3,134,300 3,412,894 3,491,395 " 3,726,449 (238,054) 6.7% Transportation & Parking 4,185,772 4,405,167 4,559,966 4,723,939 (163,973) 3.6% Facilities 3,213,243 3,380,924 3,457,399 3,9.45,981 (488,582) 14.1% Library 752,031 839,062 842,762 854,593 (11,831) 1.4% Economic Development " 1,293.767 1,572,483 1,578,087 1,501,713 76,374 -4.8% Total Expenditures 27,414,317 29,334,196 29,929,150 F 30,823,673 1 (894,523) 3.0% Revenue Over (Under) Expenditures 4,624,166 96,531 2,311,694 1,322,563 . (989,131) Transfer to Capital Projects Fund (222,500) (441,000) Planning Projects (160,000) Employee Home Ownership Program (375,000) Total Expenditures 27,636,817 29,334,196 30,370,150 31,358,673 (988,523) 3.3% Revenue Net of Transfers & New Programs 4,401,666 96,531 _ 1,870,694 787,563 Beginning Fund Balance 15,433,051 14,686,181 19,834,717 21,705,411 Ending Fund Balance $ 19,834,717 $ 14,782,712 $ 21,705,411 $ 22,492,974 16 1 st Reading TOWN OF VAIL 2009 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 2008 2008 .2009. Fav (Unfav) 2007 Original Amended Proposed vs 2007 %age Actual' Budget Budget Budget Amended Variance Revenue Local Taxes: Sales Tax Split b/t Gen'I Fund & Capital Fund Sales Tax Property and Ownership Ski Lift Tax Franchise Fees, Penalties, and Other Taxes Licenses & Permits Intergovernmental Revenue Transportation Centers Charges for Services Fines & Forfeitures Earnings on Investments Rental Revenue Miscellaneous and Project Reimbursements Total Revenue Expenditures Salaries Benefits Subtotal Compensation and Benefits Contributions and Special Events All Other Operating Expenses Heavy Equipment Operating Charges Heavy Equipment Replacement Charges Dispatch Services Total Expenditures Revenue Over (Under) Expenditures Transfer to Capital Projects Fund Planning Projects Employee Home Ownership Program Total Expenditures Revenue Net of Transfers & New Programs Beginning Fund Balance Ending Fund Balance. 56/44 60/40 60/40 65135 $ 10,741,500 $ 11,640,000 $ 11,640,000 $ 12,610,000 3,012,030 3,843,500 4,293,500 4,293,500 3,039,619 3,123,852 3,123,852 3,190,000 877,634 826,110 926,110. 899,935 5,083,017 2,353,950 2,786,950 1,755,200 1,509,039 1,366,800 1,748,660 1,308,719 4,514,392 3,736,380 5,111,880 5,680,744 837,148 817,135 767,135 798,838 347,090 215,000 259,000 260,000 984,040 675,000 675,000 495,000 897,958 763,000 797,400 795,300 195,016 70,000 111,357 59,000 32,038,483 29,430,727 32,240,844 32,146,236 12,074,815 13,108,428 13,371,331 1 14,119,592 1 4,325,805 4,477,762 4,619,262 4,795,382 16,400,620 17,586,190 17,890,593 18,914,974 1,293,767 1,327,340 1; 399, 706 I 1,315,675 6,782,615 7,162,216 7,371,518 j 7,223,434 1,802,102 2,093,150 .2,100,650 2,147,637 622,786 629,643 631,026: 678,881 512,427 535,657 535,657 543,072 27,414,317 29,334,196 28,929,150 30,823,673 4,624,166 96,531 2,311,694 1,322,563 (222,500) (441,000) i (160,000) (375,000) 27,636,817 29,334,196 30,370,150 31,358,673 4,401,666 96,531 1,870,694 787,563 15,433,051 14,686,181 19,834,717 21,705,411 $ 19,834,717 $ 14,782,712 $.21;705,411 $ 22,492,974 $ 970,000 8.3% - 0.0% 66,148 2.1 % (26,175) -2.8% (1,031,750) -37.0% (439,941) -25.2% 568,864 11.1% 31,703 4.1% 1,000 0.4% (180,000) -26.7% (2,100) -0.3% (52,357) -47.0% (94;608) -0.3% (748,261) 5.6% (276,120) 6.1% (1,024,381) 5.7% 84,031 -6.0% 148,084 -2.0% (46,987) 2.2% (47,855) 7.6% (7,415). 1.4% (1,918,904) 3.0% (988,523) 3.3% 17 A A A B C D E 11 K L M N 0 P Q R S T U Gv+rr a vuurvuuvu -aiuw. UP•?u.?,.. Last Year (ind, off-cycle) 2009 Requests Staff Recommendations Council Council 2008 Cash 2008 In-Kind TOWN OF VAIL FUNDING REQUEST 2008In-Kind funded Funded Value ntributions: GENERAL FUND C 2009 ('ash Request 2009 In-Kind Request 2009111- Kind Value Variance to 2008 F'undin g Staff Recom'd Cash Staff Recom'd In-kind 2009111- Kind Value Approved Cash 10!712008 Approved Cash 10121/2008 o 75 (100 / N Y k Plilh C d 000 75 75,000 75,000 67,500 ew or o ora o Bravo. armonjp - hia Orchestra 75,000 BrarolColorado /Philadel , 75,000 75,000 75.000 -(17,500 p 000 15 Ford Park Parking 25 l d ! C 25,000 15 Ford Park Parkin 25,000 15 Ford Park Parkin 2,500 . ora o o Bravo Vail Fanners Market 6,,000 Traffic, buses, signs 4.000 Vail Jazz Festival (June-Sept'09) - 7,100 6,500 45,000 Traffic, buses, signs 4,500 500 37.500 6.500 Traffic, buses, signs 4,500 6.500 50 x.850 ,750 - - --- -- -- d f `SL i f d 26,500 ?)6' 00 - 2, 850 ?- rom un e Prev o S6j Museum 20,000 o olor 55,000 2 Gold parkin asses 35,000 _ g , l (s arltlfj? ul Valley lit P Fl i G 10,000 10,000 5,000 ta rograir) reen osp v --I 12 000 Ai P S 12 000 12.000 10,000 _ 10,800 . r rogram ummer . EGE Air Ajlianee: , dation F V il V ll oun a a ev 000 05) ADA & public transit 15 Bi 1 4 d f P (D ADA & public transit 20,000 ADA & public transit 20,000 No No , ec. - . r s o rey Parl;jp, 11100 Th S i Parkin 3,000 Parkin 3,000 Yps Yes on _ e ess 000 P ki 5 500 3 5 000 Parkin 500 3 - 5,000 Parkin 3,500 5,000 5,000 ar ng . American Ski Classic u, 28500 PD & PW su i t S l Wi C B , 7 500 , 28,500 PD & PW support . 7,500 28,500 PD & PW support 7,500 - 28,500 25,650 n _ er es oncer nter Street eal 000 national Dance Festival ' 50 V il Inte , 50,000 - 50,000 50.0001 45,000 , a r r- 250 PD presence hts) 1 27 Ni (H t S d A hith t ld R F 800 2 250 27 PD presence 2,800 27,250 PD presence 2,800 27.250 1 24,52, . g er o t..... ,.: mp ea . or Gera 000 PD & PW support e 150 l d Sta l Cl i I C i l C I . - 000 12 , - , o ora o g e ass c nternat ona vc , tion (VCBA) Vail Chamber & Business Associ a E S S l d t 4 000 4 000 4,000 Wait Wait now s xpo por ora o Co Customer Service Trainin Di . - - 39 000 , g snev ressions Premier Im . 15,000 15,000 1 Blue parking ass - 15.000 15,000 13.500 p Vail Guide - 10,000 10,000 0ev Home Source The V 000 J i 30,000 15,000 f i l S l E i ` ' 750 76$ 79L810 21060 791,810 791,$J0 791,810 vcp s on on ec onuuiss a C Fund Climbing, Wall World Cu , 50,000 8,000 50.000 TOTAL ECONOMIC 1,373,800 0 47,800 1,265,060 0 41,300 131,060 1,204,060 1,1668,060 1,160,235 ATIONAL EDUC 000 45 000 0 ti l t ib Child l 000 50 000 50 = 50,000 , . 5 _ . con r u cgrp - annua Eagle Val ey on - A f America (FB[ L d P B , Dobson l Transportation 151000 . ers o usiness ea y(Ofe oltt /idly - ?ail Valle) Exchange I Youth Reco nitinn Award '1'O'I'AL EDUCATIONAL - 7,000 57,000 0 7,000 57,000 0 15,000 7,000 57,000 1,000 6,300 57,000 51,300 'T'ION RECREA 285 5 Yes Y 1 t 29 N 2009) 1 Cl b V il (O 5 285 ns of ic 4 d 4 davs of ice 5,285 4 days of ice , es . V o . - ov u a c Ski & Sno %?oil)Q 500-6001 day prk 4,000 VVMC S rin Fashion Sliow & Luncheon (Mar 25.2009) 5001-day parkin asses 11500 - 3001-day parking asses 7,500 Yes Yes _ ( 9 davs of ice 15391 2009 Tourname N A H k i l 9 davs of ice + Donovan I day 15,391 9 davs of ice +Donovan I day 15,391 Yes Yes ov ssociagpp n oc ey or Vail wi 176 '09) 13 days of ice 17 1 1) 09 & Tate r Dec f V l J b l l 9 do's of ice 11,891 - 9 davs of ice 11,891 Yes 95 - . ( u o a u y Skating C & Feb'09) d S l 6 parking asses for 7 Sundays 1,050 6 parking asses for 7 Sundays 1,050 Yes Yes _ ays an un vnn ics ( S ecial O ad Valley Athlete Commission (See item G) 10.000 10,000 - 10,000 10,000 9,000 A d m A 10 000 10,000 - ca gp)v rts j? Vail Pwyforo Small Champions of Colorado , 10,000 - 10 000 - TOTAL RECREATION SUB TOTAL -CONTRIBUTIONS 10,000 1,440,800 0 41,852 89,652 30,000 1,352,060 0 46,117 102,417 20,000 151,060 10,000 1,271,060 10,000 1,235,060 9,(1(10 1,220,535 ARRANGEMENTS and AGREEMENTS: -- 18 W wv7-unti1UUt1"--4 t.,.,,.?..?.. Last Year (incl. off-cycle) 2009 Requests Staff Recommendations Council Council 2008 ('.ash 2008 In-Kind TOWN OF VAIL FUNDING REQUEST 20081n-Kind Funded Value Funded 2009 Cash Request 20091n-Kind Request 2009 In- Value Kind Variance to 2008 Funding Staff Staff Recom'd Recom'd Cash In-kind 2009 1n- Kind Value Approved Cash 1017/2008 Approved Cash 10/21/2008 = l 5 V alley Comm. TV 01 Vail 70 000 000 70 - 70.000 70.000 70,000 , Franchise Fee Children's Garden of Learnine ,110 SUB TOTAL, - ARRANGEMENTS and AGREEMEN' 7011 GRAND TOTAL General Fund 11510,800 9,652 , 15.000 85,000 1,437,060 - 102,417 15,000 15,000 166,060 70,000 1,341,060 70,000 1,305,060 70,000 1,290,535 nsfer Tax Fund: t Tr l E t R a s a e ea den Foundation d Al i G F B - ne ar or p etty lacement (out of cycle 08) 20,000 Brid e Re _ (Fp.00(1) - - _ g p erations 60,000 O 75,000 15,000 61,800 61,800 __ 55,620 p Meditation Garden Renovation 16,600 (10.000) - W h d aters e Eagle River Sediment Pollution Efforts 100,000 125,000 25.000 100,000 100.000 90.000 _ U id H Cl ean wy p e RivBJ & Community Pr TOTAL RET'F 190,000 0 0 200,000 0 0 1010110 161,800 161,800 145,620 i Information Booth Contract 217.405 -- 217,405 - 20Q99p 209,990 209,990 Grand Total 1,918,205 0 89,652 1,854,465 0 102,411 0 19712,850 1,676,850 1,646,145 2009 Contributions Please see the attached spreadsheet to coincide with the following background and recommendations. ECONOMIC A. Bravo! Colorado BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting $175,000 to help fund .travel, administration, marketing, advertising and promotional .. expenses for the 2009 Philadelphia Orchestra and the New York Philharmonic - Vail Residency programs. STAFF RECOMMENDATION: Staff recommends funding at $175,000 (flat with 2008). Historically, the Town of Vail has contributed funding to the New York Philharmonic and the Philadelphia . Orchestra Tier 1 programs as well as another $25,000 towards Bravo! operating expenses. The cultural benefit to the Town of Vail and the tourist attraction of this event are major factors in st'aff's j recommendation ."for funding. B. Vail Farmer's Market. BACKGROUND INFORMATION: Vail Farmer's Market is requesting $4,500 of in-kind value to cover the cost of services provided by the Town of Vail during the events, and $6,500 cash to cover the cost of traffic control. The Commission on Special Events funded $54,175 toward the Farmer's Market in 2008. STAFF RECOMMENDATION: Staff recommends funding the in-kind request of $4,500 which will be included in the town's 2009 operating budget. Staff also recommends funding $6,500 in cash to be used for traffic control. C. Vail Jazz Foundation BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting $45,000 to help.fund the Vail Jazz Festival during Labor Day weekend, the co-sponsorship.of the Columbus Jazz Orchestra performance (a kick-off to the Bravo! series at Ford Amphitheater June '09), summer concerts at the Farmers' Market and the Jazz at Vail Square summer series. This funding request combines prior years' requests of -both the Commission on Special Events (CSE) and Town Council contributions. 2008 contributions totaled $33,095. The Jazz Foundation is also requesting the $4,500 normally paid to them by the Farmers' Market be included in the Council contributions. STAFF RECOMMENDATION: Staff recommends funding a total of $34,000. This amount represents $7,500 for the Labor. Day weekend event (flat with 2008) and $26,500 of funding for the. remaining events (3% increase"from '08 CSE funding). Staff supports funding the entire request within the culturally-designated events category,. rather than requiring two separate requests to Town Council and the CSE.' Staff also recommends that the Jazz Foundation negotiate with the Farmers' Market for a similar agreement to 2008 for the jazz series at the Market. 20 D.. Colorado Ski Museum BACKGROUND INFORMATION: The museum is requesting total funding-of $55,000 and 2 Gold parking passes. The funding will be used as follows: $5,000 to help offset the cost of evening staff; $10,000 contribution toward initial planning of a 50t?' anniversary Vail History documentary; $15,000 contribution toward an "Ask a Vailite" interactive exhibit; $15,000 contribution toward continued free admission; $10,000 contribution for community education initiatives. The 2 Gold passes would be used for a fundraising auction item or a membership benefit. STAFF RECOMMENDATION: With such high parking demand in our community, staff does not recommend parking passes (one blue pass is already granted as part of their lease). The remaining items are not recommended for funding: $5,000 of staffing costs should not be necessary any longer because the 2009 proposed budget includes additional evening hours of operation for the information booths; planning the 50th anniversary documentary ($1 OK) is considered too early in the process; $15K for the historical interactive kiosk is not recommended because the town already contributed $20K in 2008 for the creation of a historical display; rather than contributing $15K toward free admission, staff recommends a donation box within the museum or a nominal admission fee ($1) to cover this financial need; the $1 OK in education initiatives is not recommended because it could be covered by'nominal usage fees from attendees or fundraising as done by other non-profit agencies such as the Betty Ford Alpine Gardens or the Gore Range Science School. E. Vail Valley Partnership (VVP) BACKGROUND INFORMATION: The VVP is requesting funding of $10,000 for a new program Destination Earth: the Green Hospitality Program". This voluntary and non-regulatory program would acknowledge and reward environmentally conscious facilities in the, Vail Valley business/hospitality community. Other funding partners include the Beaver Creek Resort Company at $10K, Eagle County at $10K and .Avon at $7.5K... Currently, the town's 2009 budget for environmental sustainability (RETT) includes $5,000 toward this program. STAFF RECOMMENDATION: Staff recommends funding at $5,000. This would add to the $5,000 included in the 2009 proposed budget for the Environmental Sustainability department. Staff recommends that in future years this request go entirely through the Environmental Sustainability department. F. EGE Air Alliance BACKGROUND INFORMATION: The EGE AirAlliance is requesting funding of $12,000 ($10,000 . pledge for potential shortfall and :$2,000 for marketing and administration). The EGE Air Alliance works to develop and improve air service to the Eagle County Regional Airport. STAFF RECOMMENDATION: 'Although the airport runway is closed for the summer of 2009, this guarantee will be used for the fall. program (American flights to/from Dallas). Eagle County guarantees the summer flights, and the Air Alliance guarantees fall flights. Staff recommends funding at the requested amount of $12,000. 21 G. Vail Valley Foundation (VVF) BACKGROUND INFORMATION: The Foundation is requesting $5,000 for the American Ski _ Classic and $26,500 of in-kind funding for the use of town services during various winter events (Birds of Prey, The Session and the American Ski Classic). They are also requesting $105,750 of cash funding, and $10,300 of in-kind for entertainment programs (Street Beat; Vail International Dance Festival and Hot Summer Nights). The Vail Valley Foundation (VVF) presented a proposed cycling event for 2008 that ultimately was withdrawn because major sponsorship was not secured. At that time, Council had earmarked $150,000 cash to support this event and those dollars are in the process of being returned to the town. In June, the VVF requested funding for the 2009 Colorado Stage International Cycle Classic, but they have recently rescinded the request due to lack of sponsorship guarantees. STAFF RECOMMENDATION: Staff recommends funding the in-kind requests for the special. events and those costs are built into the town's 2009 operating budget: Staff also recommends the following levels of cash funding: $5,000 to the American Ski Classic; $28,500 toward Street Beat; $50,000 to the Vail International Dance Festival; and $27,250 toward Hot Summer Nights, for a total of $110,750. H. Vail Chamber & Business Association (VCBA) BACKGROUND INFORMATION: The VCBA is requesting a total of $29,000 of funding and 1 blue parking pass for the following programs: $4,000 for the Colorado Snow Sports Expo, $15,000 and a blue parking pass for Premier Impressions and $10,000 for the Vail Guide. STAFF RECOMMENDATION: Staff recommends funding $4,000 for the Colorado Snow Sports Expo and $15,000 for the town's participation in the Premier Impressions program. Staff does not recommend providing a blue parking pass due to the high demand for parking in our community. In addition, staff does not recommend funding for the Vail Guide as advertisers normally cover the cost of publication. 'The town has budgeted for a two-page advertisement in the 2009 Vail Guide through the Economic Development department (2008 cost was $4,280). I. The Valley Home Source (TVHS) BACKGROUND INFORMATION:. NHS is requesting funding of $30,000 toward administrative support tasks related to'tracking and qualification of deed restriction management and public information tools such as homebuyer seminars, brochures and the web site. NHS offers-deed- restriction management services,, policy advisement, research data and an opportunity to address housing issues collaboratively with neighboring towns and Eagle County. STAFF RECOMMENDATION: Staff does.not recommend funding due to the lack of return on investment on the $15,000 awarded in 2008. Although participation in this county-wide effort is important, staff is concerned with duplication of services. 22 J. Commission on Special Events (CSE) BACKGROUND INFORMATION: The CSE is requesting funding for various events, totaling $791,810. This amount is a 3% increase from 2008, based on the town's overall departmental budget guidelines. STAFF RECOMMENDATION: Staff recommends funding at the requested level, with an additional $50,000 earmarked for the 2009 Climbing Wall World Cup. The Climbing Wall event was funded by 2008 off-cycle contributions so was not part of the 2008 CSE budget. An additional $55,619 of staffing '& related expense is currently included in the town's 2009 operating budget. The entire CSE budget is now a part of the Economic Development Department of the town. EDUCATIONAL K. Eagle Valley Childcare (EVC) BACKGROUND INFORMATION: The EVC has requested $50,000 of funding for 2008. This is the same amount awarded in 2008. STAFF RECOMMENDATION: Because the town is a founding partner, staff recommends funding the annual $50,000 contribution to be used for the Vail Childcare facility. This is the only childcare facility in Vail that provides infant care. L. Colorado Future Business Leaders of America (FBLA) BACKGROUND INFORMATION: FBLA is requesting $15,000 of in-kind funding for bus transportation and/or rental of the Dobson Ice Arena during their annual event in the spring of 2009. Approximately 2,500 students, teachers, parents and chaperones attend this conference. STAFF RECOMMENDATION: Staff does not recommend the in-kind donations. Transit staff has already agreed to a 20% discount to transit charges, which represents a value of approximately $3,000. M. Vail Valley Exchange / Youth Recognition Award BACKGROUND INFORMATION: The Vail Valley Exchange is requesting $7,000 to fund two scholarships (Youth Ambassador Award and Youth Recognition Award) and travel costs to send two students to Australia. STAFF RECOMMENDATION: Staff recommends-funding this program at $7,000, which is the same amount. as the last two years. The Youth Recognition Award historically was a Council designated program and recognizes the overall achievements and contribution to community of four high school juniors. 23 RECREATIONAL N. Ski & Snowboard Club of Vail BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding of $5,285 for 4 days of ice for their annual Ski & Snowboard Swap event to be held Oct 29 - Nov 1, 2009.' STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years with appropriate approval and coordination with the Vail Recreation District. The Ski & Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-up, tear-down, cleaning, and utilities. 0. Vail Valley Medical Center Volunteer Corps (WMC) BACKGROUND INFORMATION: The WMC is requesting in-kind funding for 500 parking vouchers for the Spring Fashion Show & Luncheon event held at the Vail Marriott on Wednesday, March 25, 2009. STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prioryears. It is included in the town's 2009 operating budget. In 2008, less than 200 vouchers were used, so staff has reflected approximately 300 parking vouchers for the 2009 in-kind contribution. P. Vail Junior Hockey Association BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting a total of $15,391 in- kind funding including $11,891 for .9 days of ice (3 weekends during November, 2009) for the Vail Sportsman Tournament and $3,500 for use of the Donovan Pavilion in the spring of 2009 for a Thank-you party for volunteers, sponsors, parents, and players. In addition, they are requesting free or reduced parking in the LionsHead Parking Structure for the 3rd weekend of the tournament (usually the weekend before Thanksgiving). STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years, subject to approval and coordination with the Vail Recreation District for the ice time. Staff recommends waiving the fee for Donovan Pavilion, contingent upon approval and coordination with the Donovan Management Company regarding availability. However, the Hockey Assn.. will be responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear- down, cleaning, and utilities. Historically, parking is not charged until the Wednesday before Thanksgiving, so the parking request is not'necessary. Q. Skating Club of Vail BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of $11891 for 9 days of ice for two separate competitions (28th Annual Vail Invitational Championships in July 15=19, 2009 and the Holiday Ice Shows in late December, 2009). STAFF. RECOMMENDATION: Staff recommends'funding this in-kind request as in prior years. subject to approval .and coordination with the Vail Recreation District. The Skating Club will. be responsible for hard costs for use of the Dobson Arena such as set-up, tear-down, cleaning;. and utilities. 24 R. Special Olympics BACKGROUND INFORMATION: The Special Olympics is requesting in-kind funding of $1,050 for 6 parking vouchers for four Sundays in January and 3 Sundays in February. STAFF RECOMMENDATION: Staff recommends funding this in-kind 'request, for the LionsHead parking structure only, with one-time entry/exit coupons (total of 42). S. Vail Valley Athlete Commission BACKGROUND INFORMATION: The Athlete Commission is requesting a $10,000 cash contribution to support local athletes. The athletes are also funded by the Vail Valley Foundation, Vail Resorts and the Beaver Creek Resort Company. STAFF RECOMMENDATION:. Staff recommends funding this request in support of our athletes and for the international exposure for the Town of Vail. $10,000 was awarded in 2008. T. Vail Performing Arts Academy (VPAA) BACKGROUND INFORMATION: The Vail Performing Arts Academy is requesting funding of $10,000 for scholarships and expanded programming such as open-air:performances in Vail Village. STAFF RECOMMENDATION: Staff does not recommend funding, but suggests that the Academy work with the Commission on Special Events regarding performances in Vail Village. U. Small Champions of Colorado BACKGROUND INFORMATION: Small Champions of Colorado is requesting $10;000 of funding to help support children's programming. The programs provide children with special disabilities one- on-one coaching in sports.such as swimming, golf, rock climbing, skiing/snowboarding, etc. STAFF RECOMMENDATION: Staff does not recommend funding as this is more appropriate for funding from the county health and human services department. 25 ARRANGEMENTS & AGREEMENTS V. Vail Valley Community TV / Channel 5 BACKGROUND INFORMATION: Channel 5 is requesting a portion of the franchise fee the Town of Vail receives annually from Comcast.In 2008 this amount was funded at $70,000. STAFF RECOMMENDATION: Staff recommends funding 40% of the franchise fee at approximately $70,000 based on 2009 budgeted franchise fee revenue ($77;805 was paid in 2007). W. Children's Garden of Learning (CGOL) BACKGROUND INFORMATION:, CGOL is requesting $15,000 of funding to construct a wildlife- resistant trash enclosure to meet the town's requirements. STAFF RECOMMENDATION:. Staff does not recommend, funding this request. The town donated the building (value of $1.5M), and more recently $10,000 for playground renovations. In addition, the CGOL has an interest-free $25,000 loan from the town (payments of $5,000 per year). REAL ESTATE TRANSFER TAX FUND X. Betty Ford. Alpine Gardens BACKGROUND INFORMATION:, The Alpine Garden Foundation is requesting funding of $75,000 for operating expenses: The Garden hosts thousands of visitors per year and has achieved World- premier status as a high altitude garden. STAFF RECOMMENDATION: Staff recommends funding operating expenses at $61,800, a 3% increase over 2008 funding ($60K). The 3% increase is the same as the town's operating expense. guideline for 2009. Y.. Eagle River Watershed BACKGROUND INFORMATION: The Eagle River Watershed is requesting $125,000 of funding. Of this request, $65,000 relates to the maintenance. and monitoring of the Black Gore Creek, $20,000 for monitoring of municipal storm sewer systems, $15,000 of public outreach/information and $25,000 of general operating support. The town currently provides approximately 25% of total funding for the Watershed. STAFF RECOMMENDATION: Staff recommends funding of $100,000 based on, prior year's contribution. Staff also recommends that not more than 20% go toward general operations, with the remainder for specific projects as they are completed. In 2008, $49,000 was returned to the town due to delays in completion of the Gore Creek Protection Basin. This money was retained within the RETT fund to be released for future expenses related,to that project. 26 TOWN OF VAIL 2009 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Green = price increases/adjustments Revenue Sales Tax Use Tax Federal Grant Revenue Eagle County Grant Revenue Lease Revenue Employee Housing Fee-In-Lieu Project Reimbursement Earnings on Investments and Other Total Revenue Land I Vail Heights / Ch Pitkin Creek Unit East Vail Lodging Unit Altair Unit 1 st Reading Yellow = timing change Orange = Cuts/delays made during 10/21108 Council meeting Actual Budget Amended Proposed 2007 2008 2008 2009 Project Information 8,308,506 $ 7,760,000 $ 7,760,000 $ 6,790,000 35% of total sales tax projections for 2009 500,000 1,000,000 Based on average collections; no major redevelopment projects included 1,571 815,577 815,577 1,400,000 Bus replacements $815K in '08, $1.4M in '09 and $3.6M in '10 for transit center, $828K in 10 for bridge ' ireplacement, $600K buses in 111 187,80_0- 317,000 2008. West Vail Fire Station planning/design $50K, $267K for 1-70 Fiber project 188,160 - 187.800 188,550 Lease revenue from City Market & employee housing 418,000 48,000 Based on average collections; no major redevelopment projects included 1,314,618 - 1,001,510 08: $191 K COOT Reimbursement for Street R&M; Streetscape & underground utility reimbursements_ 1,038,781 10,850 195,043 18,750 08 sale of Altair unit, 2009 and beyond based on return of 2.5% on fund balance 10,851,636 8,774,227 11,194,930 9,445,300 280,841 463,121 173,968 Gore Range Condo Units 2E & 3W Wendy's Property 2,052,726 Canital Maintenance Expenditures Bus Shelters 10,646 Parking Structures 339,423 i Facilities 489,050 Building Remodels 57,986 Creekside Housing Improvements Donovan Park Pavilion Street Light Improvements Capital Street Maintenance 158.874 816,810 Flammable storage / Mag Chloride containment - Fire Truck Rebuild / Refurbish 598,568 West Vail Fire Station - Planning / Design Replace AM530 radio system Audio Visual (Council video,Security, Police car video? 12,052 Document Imaging 132,335 Software Licensing Hardware Purchases 120,827 Data Center (Computer Rooms) Website and e-commerce _ Comm D_ev ArcGIS System Fiber Optics in Buildings Network upgrades 33,522 Computer Aided Dispatch (CAD) / RMS Project 77,860 Purchases amonix Lane Unit 178,066 599,452 10,000 79,354 935.000 1,163, 216 400,000 568,817 - 13.000 625,000 1,702,280 - 24,000 520,000 - 250,000 329,229 50,000 31,000 31,000 350,000 350,000 8,500 8,500 3.000 43,000 15,000 30,000 32,000 43,478 43,000 57.640 '08 added $50K for new bus stops along Frontage Road 755,000 08 roof repairs to E Vail Fire Station, '10 re-roof and 11 HVAC repairs for the Library, '12 structural ? repairs PD, town shops and bus barn; '13 major repairs to lift stations _ 55,000 'On-going minor remodels of various Town facilities 60,000 Need to gut plumbing, electrical wiring, roofing, etc. In 2010: $50K furniture replacement; $400K to change ventilation & improve noise 75,000 Add new street lights and refurbish residentiallhting program 1,505,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs Flammable storage cabinets,Mag Chloride secondary containment - '08 purchase of fire truck for new West Vail station pushed to 2010; '11 replace pumper truck Planning and design as part of the Chamonix area plan and master planning process Replacement of AM530 radio system 61,150 09 Council chamber streaming video; '10 police car cameras; '13 town-wide video security Contract position and scanner mtce for current & future imaging - annual cost of $92K, '08 incl. cost for - historical documents to be done by 3rd party, '09 will be funded from savings in 2008, cost for historical scanning only by 2012 68,200 Upgrade Microsoft products on all equipment, replacement PC's, server upgrades, AS400. These upgrades occur every 3-5 years on a rotation schedule _ 84,380 Scheduled rotation of PCs, printers and servers 12,000 08 Fire suppression in computer rooms; '09 maintenance, security and power systems for 3 rooms 28,500 Internet security & application interfaces, websjte redevelopment 2008/09 52,000 Web access to town GIS information (similar to County's website G_IS product)_ 15,000 Cabling / Network Infrastructure, to repair, maintain & upgrade 18,300 Computer network systems - replacement cycle every 3-5 years 51.650 County-wide "Computer Aided Dispatch/Records Mqmt System" 27 1 sl Reading TOWN OF VAIL 2009 BUDGET _ SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Blue = New requests (*Not Approved) Green = price increases/adjustments _ Yellow = timing change Orange = Cuts/delays made during 10121108 Council meeting Actual Budget Amended Proposed 2007 2008 2008 2009 Project Information Dev Interactive Permit software Comm chicle Ex ansion 43 389 - 21,838 411 61 25,000 grade of Permit Plus software, company will discontinue support of our current system Forklift for PW $18K 18 000 p E Vail Radio Tower Maintenance Paid for by Capital Fund , 2,891,342 5,000 4,354,500 , 5,000 4,724,263 , _ - Tower used for dispatch_ systems; Cost now covered by Eagle County 3,394,180 Capital Replacement Expenditures West & East Meadow Drive 950,000 1,720,000 1,720,000 _ East Meadow Drive-Streetscape Heat 1,030,000 - 165,000 - Village Streetscape 286,698 - 1,013,761 _ Neighborhood Road Reconstruction 150,000 150,000 50,000 Overhaul residential streets - Design in '09. construction delayed to '10 per 10/21/08 council Neighborhood Bridge Reconstruction 75,000 75,000 75,000 Overhaul residential bridges Fire Breathing Apparatus 180,000 Replacement of all (30) cylinders/compressors; Older model currently used not effective Parking Equipment Replacement 422,363 52,985 1 Radio Equipment replacement (public works, public safety) 495,500 545,500 227,000 Replacement of 1998 radios for PW, Fire, PD Heavy DutyJire Changer (22 yrs old) - 14,100 GPS for Buses 52,750 Office Equipment > $5,000 14,635 14,635 9,000 09 GIS Equi Heavy Equipment new capital 3,400 - Generator - Municipal Building / Dispatch 250,000 Replace Buses 2,308 3,840,297 143,400 2 "cut-away" buses in'09; 6 regular buses in "10; 2 hybrid buses in '11 Replacement Paid for by Capital Fund 2,758,219 2,455,135 7,830,578 684,400 Property Tax Increment - Reserved 441,000 Other Improvements Buy-down Program 100,000 - 500,000 Added $400K to normal $100K/vear appropriation per Council 9/2 (Housing Strategic Plan) _ Pitkin Creek Unit 7,350 Variable Message Signs / Way-Finding Improvements 3,480 30,000 36,416 180,000 08: variable message sign central control software, '09 M Vail & Four Seasons, '10 Solaris -70 Noise 8,293 250,000 1,079,282 - Annual contribution to the program; Per 10/21108 council meeting, eliminate for 2009 11-70 Fiber Optics 909,128 Town will have fiber optic connection to 1-70 corridor for improved public safety communications Underground Utility improvements 57,217 212,783 Transfer of utility lines from above ground to underground, Coordination with Holy Cross on projects Manor Vail Street Plan _ 1,647 100,000 Expenditure related to impact feed by Manor Vail development Chamonix Area Planning + 130,545 30,000 Continued work on Chamonix area planning West Vail Area Planning_ 4,570 _ 22,732 TOV Strategic Planning 12,034 - - Land use zone & plan ammendments Housing Strategic Plan_ 25,341 2009 expenses moved to Gen'I Fund operating ($10K) LH Parking Structure Redevelopment- 151,505 64,857 - Legal and consulting fees; Some costs will be reimbursed by developer Timber Ridge Legal/Zoning _ Timber Ridge Debt Service Guarantee 3,631 28,927 925,000 Legal and consulting fees Annual debt service guarantee LionsHead Improvements _ 81,522 32,242 _ Design costs to implement Town improvements: Construction costs for LH Redevelopment will be - funded from developer contributions, TIF & other sources Bio-Mass Study 50,000 Currently researching Bio-mass options _ Total Other Improvements 323,899 380,000 3,624,603 710,000 Total Capital before Financing 8,944,116 7,189,635 17,397,962 4,788,580 28 TOWN OF VAIL 2009 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Blue = New requests (*Not Approved) f - -t f Green = price increasesiadjustments Yellow = timing change Orange = Cuts/delays made during 10121108 Council meeting Actual Budget Amended Proposed - 2007 2008 2008 2009 Project Information Debt Service and Financing - Debt Service on Outstanding Bonds 2,322,497 2,321,825 2,286,825 2,266,775 Transfer to Vail Reinvestment Authority 1,400_,0_0.0_ Transfer from Dispatch Fund (75,000) Transfer from General Fund (222,500) _ (441.000) Total Debt Service and Financing: _ 2,099,997 2,321,825 1,770,825 3,666,775 Total Expenditures 11,044,113 9,511,460 19,168,787 8,455,355 Revenue Over (Under)-Expenditures (192,477) (737,233) (7,973,857). 989,945 Beginning Fund Balance 10,256,605 754,153 10,154,128 2,180,271 Ending Fund Balance 10,064,128 16,920 2,180,271 3,170,216 Unfunded Capital Projects West Vail Fire Station 2,760,000 !Total Unfunded Projects 2,760,000 Ending Fund Balance Incl. Unfunded list 10,064,128 16,920 2,180,271 410,216 1 sl Reading Debt Service payment (completed by December 1, 2012) Transit Grant dollars transferred to the VRA for use toward transit center _ h Fund will fund a portion of the generator for the municipal building incil, allocate unbudgeted property tax collections to Capital Projects Fund Vail Fire 3lion - includes fire resident h0usm 29 1st Reading TOWN OF VAIL 2009 BUDGET) SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Blue = New requests (*Not Approved) Green = price increases/adjustments Yellow = timing change Orange = Cuts/delays made during 10121108 Council meeting Actual Budget Amended Proposed 2007 2008 2008 2009 Project Information REVENUE Real Estate Transfer Tax Federal Grants Golf Course Lease VRD repayment for promissory note Intergovenmental Revenue Project Reimbursements Recreation Amenity Fees Earnings on Investments and Other Total Revenue Capital Maintenance Expenditures Annual Park and Landscape Maintenance Fee to 21 Forest Health Management 215,917 Recreation Master Planning VRD Agreements - Legal Counsel f 3,215 Street Furniture Replacement 15,857 ADA Compliance w/ VRD 25,999 Katsos Ranch Bike Path 679,079 Cascade Bike Path Timber Ridge-Buffehr Creek Rd separai Lionshead to Meadow Dr Streamwalk ADA & Safety improvemen Trailhead Development / Improvement Park / Playground Capital Maintenance Alpine Garden Support Black Gore Creek Sand Mitigation Turf Topdresser Greenhouse Maintenance Capital Reolacement Expenditures Meadow Drive Streetscaoe Total Replacement Expenditures Other Improvements Frontage Road Bike Lanes/Trails Vail Valley Drive - Bike Path Ford Park Master Plan - Improvements 536,118 $ 8,230,00 $ 7,230,000 $ 6,241,000 "Base" transactions were reduced by 25% from 2008 - - 151,858 Grant for the Timber Ridge/ Buffehr Creek path 116,472 - 126,708 126,708 120,000 ,Annual lease payment 352,325 Note based on $1.6 M loan at 3.5% over 5 years 1,164,574 734,928 8,822,616 1 16,123 79,771 56,275 100,000 10.555 20,000 20,000 - 20,000 Lottery proceeds 6,000 125,0001 125,000 25,000 200,000 308,330 162,500 Based on 2.5% return on prior year's fund balance 8,701,708 7,967,896 6,920,825 1,253,900 1,311,066 1,371,951 Ongoing path, park and open space maintenance, project mgmt 411,500 361,500 312,050 5% of RETT Collections - fee remitted to the General Fund for administration 222,789 384,262 157,540 Capital maintenance of the town's recreation path system 60,000 115,931 60,000 Regular maintenance for tree health within the town (spraying, removing, new trees) 360,000 531,808 265,000 Pine beetle mitigation in conjunction w/ forest service - 79,543 I Concept and design of recreation asset improvements 50,000 - - '08 Legal counsel for negotiations and re-writing of VRD leases done in-house 20,000 26,143 20,000 Additions and replacement of street furniture - 100,849 10,000 Shared costs with VRD - ADA access at recreational facilities 346,887 Resurface rec path from Sunburst to E. Vail - 6,977 Widen recreation path from W. Haven to tennis courts 653,700 Path from TimberRidge to Roost 202,500 Improvements to existing bike path along the stream 225,000 225,000 22,100 33,250 23,200 Improve trailheads; Continued need through 2012 (one trail per year) - 105,000 125,229 110,000 j To maintain playgrounds, restrooms, etc. 70,000 90,000 55,620 Annual support; 2008 incl. $20K for replacement of bridges and $1 OK Meditation garden 100,000 184,000- 90,000 Annual support , Per Council 10/21 all contributions reduced by 10% - 100,000 Replacement of greenhouse (does not include expansion)) 2,900,289 4,676,145 2,677,861 720,000 1,250,000 1,023,000 720,000 1,250,000 1,023,000 1.275,000 18,660 1,500,000 08 for West Meadow Drive 1,275,000 Construct widened 6' shoulders along all frontage roads; first priority is Blue Cow Chute to East Vail; path from Vail Min School to E. Vail exit; Per 10121 mtg, delay $1.05M'09 Addition of a paved bike path during reconstruction of Vail Valley Drive; Per 10121 Mtg, delay $1.33M to 2010 1,581,340 Resulting from Recreation Master plan (parking, recreation buildings); Left entry lane; Re- master Ford Park b/c of parking potential 30 1st Reading TOWN OF VAIL 2009 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX 'N A d = N pprove ) Blue ew requests ( ot Green = price increases/adjustments Yellow = timing change Orange = Cuts/delays made during 10121108 Council meeting Actual Budget Amended Proposed 2007 2008 2008 2009 Project Information Concrete apron to protect the grass from cars/trucks on the edge of the roundabout; Per Main Vail Roundabout pavement apron 10/21 mtg, delay $130K to 2010 _ Seibert Circle 775,865 323,230 Completion of project; $127.7K collected in donations Raw Water/ Irrigation Control 461 _ 9,927 Convert parks from treated water to raw water Kayak Take-out 10,000 1 Kayak take-out area along stream (part of Willows development agreement) Stream Tract Encroachment Survey 30,000 64,881 Suvey along_Gore Creek Big Horn Park - Per Safety plan 227,512 - Reconstruction of playground per safety plan Playground Safety / Red Sandstone _ 7,206 425,000 465,037 Reconstruction of playground per safety plan, 20 years old Lionshead park 928.000 1,067,000 New park - location currently being investigated Donovan Park 33,641 45,043 Xeric garden ; construct additional picnic shelter White Water Park _ 327,675 48,325 3rd hole / bladder system at Whitewater Park - per Council's approval Skate Park 170,290 65,000 Per councils request 10/19/04 - temporary skate park Ford Park Soccer Field Parking Lot Porous pavement for reconstruction of this lot; per Council 9/2, move from '09 to '10 Bear Proof Containers 196,922 2,578 In TOV parks & trailheads, bring our cans into compliance Art in Public Places - Programs / Art 168,108 75,000 318,998 75,000 To purchase sculptures, artwork, etc. Public Art - Operating 77,111 62,167 62,167 74,290 AIPP salary and operating expenses related to RETT Landscape Medians 570,000 Frontage road medians alongside redevelopment projects (Solaris, etc) 09 Tear down and rebuild (and enlarge) Ford Park restroom; Restrooms at W. Meadow Public Restrooms 93,745 78,659 Drive & Vail Road; Per 10/21 Mtg, delay $670K to 2010 Ford Amphitheater Renovations 250,000 Recreation Master Planning 24,957 Environmental Sustainability 19_2,9_89 250,000 312,711 255,000 Wind power; Solar power, Green programs; Recycling, etc Open Space Land Acquisition 551,019 Capital Paid for by RETT Funds: I 2,565,142 4,545,167 6,850,915 404,290 VRD-Managed Facility Projects Recreation Enhancement Account 120,000 Reserve account for golf course improvements - funded by annual lease revenue Golf Course Irrigation - VRD's portion 1 1,607,522 Finance VRD's portion of irrigation system replacement (5-year payback) Golf Course Irrigation I 1,607,522 Based on estimates from Borne Engineering; split 50% with VRD Golf Course Clubhouse, Starter Shack, etc. 602,175 Improvements to maintenance building and main clubhouse_ Golf Course - Other Improvements 634,737 ADA access to clubhouse; bridge and retaining wall repairs Dobson Ice Arena 77,200 98,907 1.085,993 09 Roof and central air repair; outer years lighting and locker rooms Ford Park / Tennis Center Improvements 39,200 62,000 78,800 115,986 09 walkways & restroom roof; 10 outbuilding, retaining walls and fencing Athletic Fields 20,280 09 irrigation system; '12 asphalt o Youth Services 164,983 09 ADA access and furnaces _ Gymnastics Center 29,611 30,621 09 retaining walls; '10 mechanical Total VRD-Managed Facility Projects 39,200 139,200 207,318 5,989,819 Total Expenditures 6,009,732 8,834,656 12,757,378 9,071,970 Revenue Over (Under) Expenditures 2,812,884 (132,948) (4,789,482) (2,151,145) Balance Ending Fund Balance 8,956,389 6,953,621 11,769,273 6,979,791 $ 11,769,273 $ 6,820,673 $ 6,979,791 $ 4,828,646 - I I - 31 1st Reading TOWN OF VAIL 2009 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING FUND Revenue Business Licenses Earnings on Investments Total Revenue Expenditures Commission on Special Events Collection Fee -. General Fund Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance Revenue Transfer from Capital Projects Fund Earnings on Investments and Other Total Revenue Expenditures Principal Interest Expense Fiscal Agent Fees Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2008 2008 2009 2007 Original Amended Proposed Actual Budget Budget Budget $ 305,414 $ 314,500 $ 314,500 $ 314,500 5,888 - - , 311,302 314,500 314,500' 314,500 280,000 280,000 280,000 280,000 15,200 15,725 15,725 15,725 295,200 295,725 295,725 295,725 16,102 18,775 18,775 18,775 46,517 55,317 62,619 81,394 $ 62,619 $ 74,092 $ 81,394. $ 100,169 DEBT SERVICE FUND 2008 2008 2009 2007 Original Amended Proposed Actual Budget Budget Budget $ 2,322,497 $ 2,321,825 $ 2,286,825 $ 2,266,775 3,955 - 2,326,452 2,321,825 2,286,825 2,266,775 1,810,000 512,098 900 2;322,998 3,454 249,256 $ 252,710 $ 1,890,000 1,935,000 2,000,000 432,396 352,396 266,775 2,500 2,500 2,500 2,324,896 _ 2,289,896 2,269,275 (3,071) (3,071) (2,500) 247,154 252,710 249,639 244,083 $ 249,639 $ 247,139 32 1st Reading TOWN OF VAIL 2009 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND Revenue Town of Vail Interagency Charge Insurance Reimbursements & Other Earnings on Investments Equipment Sales and Trade-ins Total Revenue Expenditures Salaries & Benefits Operating, Maintenance & Contracts Capital Outlay Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2008 2008 2009 2007 Original ' Amended Proposed Actual Budget Budget Budget $ 2,493,409 $ 2,795,945 $ 2,804,828 f $ 2,910,595 69,055 38,800 59,857 38,800 66,476 65,000 65,000 37,000 148,760 133,530 133,530 79,880- 2,777,700 3,033,275 3,063,215 3,066,275 781,304 970,593 970,593 1,010,532 1,112,880 1,180,450 1,413,721 I 1,294,6251 534,112 686,300 923,456 740,500 2,428,296 2,837,343 3,307,770 3,045,657 349,404 195,932 (244,555) 20,618 1,385,383 1,473,250 1,734,787 1,490,232 $ 1,734,787 $ 1,669,182 $ 1,490,232 $ 1,510,850 HEALTH INSURANCE FUND Revenue Town of Vail Interagency Charge - Premiums $ Employee Contributions Insurer Proceeds Earnings on Investments Total Revenue Expenditures . Health Inusrance Premiums Claims Paid Short-term Disability Pay Professional Fees Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance $ 2008 2008 2009 2007 Original Amended Proposed Actual Budget . Budget Budget 2,418,000 $ 2,492,561 $ 2,492,561 $ 2,515,000 270,665 285,792 285,792 288,000 360,839 7,500 106,482. 20,000 44,723 29,700 29,700 24719 3,094,227 2,815,553 2,914,535 2,847,719 267,075 330,553 330,553 339,660 2,814,181 2,425,000 2,425,000 2,448,059 14,627 40,000 40,000 40,000 17,500 20,000 20,000 20,000 3,113,383 2,815,553. 2,815,553 2,847,719 (19,156) - 98,982 - 1,009,273 560,973 990,117 1,089,099 990,117 $ 560,973 $ 1,089,099 $ 1,089,099 33 1st Reading TOWN OF VAIL 2009 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND 2008 2008 Proposed-. 2009 2007 Original Amended Proposed Actual Budget Budget Budget Revenue E911 Board Revenue $ 586,404 $ 582,183 $ 607,183, $ 657,015 Interagency Charges 942,204 956,694 1,050,439 1,157,497 Town of Vail Interagency Charge 512,427 535,657 535,657 543,072 Earnings on Investments 38,678 - 12,000 12,142 E911-BOARD Capital Grant - - - - Other 92,135 - Total Revenue 2,171;848 2,074,534 2,205;279 2,369,726 Expenditures Salaries & Benefits 1,399,038 1,606,676 1,606;676 1,732,699 Operating, Maintenance & Contracts 397,630 465,511 478,511 499,535 Capital Outlay - 50,000 142,000 135,000 Total Expenditures 1,796,668 2,122,187 2,227,187 2,367,234 Revenue Over (Under) Expenditures 375,180 (47,653) (21,908) 2,492 Transfer to Capital Proiects Fund - (75,000) - Transfer from General Fund' Beginning Fund Balance 543,186 525,684 918,366 821,458 Ending Fund Balance $ 918,366. $ 478,031 . $ 821,458 $ 823,950 34 1st Reading TOWN OF VAIL 2009 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CON FERENCE CENTER FUND 2008 2008 .. 2009 2007 Original Amended Proposed Actual Budget Budget,__ _ ..,'Budget Revenue Taxes Sales Tax - - - - Public A6comodations Tax - - - - Penalties and Interest on Delinquent Taxes - Subtotal Taxes - - - - Other Eamings on Investments 424,382 425,000 -425,000 235,000 Total Revenue 424,382 425,000 425,000 235,000 Expenditures - General Government Management Fee - - - - General Supplies and meetings - - - - dapital Outlay Total Expenditures - - - - Revenue Over (Under) Expenditures 424,382 425,000 425,000 235,000 Beginning Fund Balance 8,621,901 8,921,901 9,046,283 9,471;283 Ending Fund Balance $ 9,046,283 $ 9,346,901 " $ 9,471,283- $ 9,706,283 35 -ORDINANCE NO. 25 SERIES OF 2008 ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR JANUARY 1, 2009 THROUGH DECEMBER 31, 2009 WHEREAS, in accordance with Article IX of the Charter of the Town of Vail, Colorado, the Town Manager prepared and submitted to the Town Council a proposed long-range capital program for the Town and a proposed budget and financial plan for all Town funds and activities for the fiscal year, and WHEREAS, it is necessary for the Town Council to adopt a budget and financial plan for the 2009 fiscal year, to make appropriations for the amounts specified in the budget; and NOW, THEREFORE, be it ordained by the Town Council. of the Town of Vail, Colorado, that: 1. The procedures prescribed in Article IX of the Charter of the Town of Vail, Colorado, for the enactment hereof, have been fulfilled. 2. Pursuant to Article IX of the Charter, the Town Council hereby makes the following annual appropriations for the Town of Vail, Colorado, for its fiscal year beginning on the first day of January, 2009, and ending on the 31St day of December, 2009: FUND AMOUNT General Fund 31,358,673 Capital Projects Fund 8,455,355 Real Estate Transfer Tax Fund 9,071,970 Vail Marketing. Fund .295,725 Debt Service Fund 2,269,275 Heavy. Equipment Fund 3,045,657 Health Insurance Fund- 2,847,719 Dispatch Services Fund 2,367,234 Total 59,711,608 Less Interfund.Transfers (2,823,883) Net Expenditure Budget 56,887,7276i Ordinance No. 28, Series of 2006 3. The Town Council hereby adopts the full and complete Budget and Financial Plan for the 2009 fiscal year for the Town of Vail, Colorado, which are incorporated by reference herein and made part hereof, and copies of said public records shall be made available to the public in the Municipal Building of the Town. This Ordinance shall take effect five (5) days after publication following the final passage hereof. 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 5. The Town Council.hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 6. The. repeal or the repeal'and reenactment of any provision of the Municipal Code of the Town. of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 4th day of November,.2008. A public hearing shall be held hereon on the 18th day of November, 2008, at 6:00 pm at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Dick Cleveland, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 28, Series of 2006 MEMORANDUM To: Town Council From: Stan Zemler Judy. Camp Kathleen Halloran Date: November 4, 2008 Subject: Real Estate Transfer Tax (RETT) Analysis Revenue Prior to redeveh F..ent, average annual RETT revenue was $3.5M per year (5-year average from 2000 - 2005). This could be considered a "base" amount. The 2009 proposed budget assumes a base of $2.9M, and redevelopment activity of $33M. The- revenue budget for years 2010 through 2013 also assume a base $2.9M. The below chart outlines revenue assumptions on major redevelopment projects: Major Estimated 2009 2010 2011 2012- Redevelopment Completion Projects Four Seasons Condos Four Seasons Timeshares Lodge at Vail Chalets Manor Vail Ritz Solaris Vail Plaza , Fractional Willows Condos Willows Fractional Total Major Redevelopment Projects "Base" Collections Total RETT: Fall 2008 Fall 2008 December December December *No revenue currently budgeted Completed Fall 2008 Fall 2008 July 3,285,000 2,210,000 1,250,000 164,000 2,956,000 2,956,000 2,956,000 2,956,000 6,241,000 15,166,0oo 14,206,000 1.3,120,000 r, By the`year 2013, staff has assumed only base revenue of $2,956,000. This is a conservative estimate because the average before redevelopment was $3.5M and the real estate market post-redevelopment is made up of higher-priced units available for sale. There is no RETT revenue from redevelopment activity currently projected for 2013. Expenditures Annual maintenance expenditures total approximately $3M per year and include items such as park/playground and landscape maintenance, recreation path maintenance, forest health, environmental sustainability, Art in Public Places, and support of the Betty Ford Alpine Gardens and Black Gore Creek programs. Capital projects vary each year, but significant projects for the next 5 years include the following: Year Project 2009 Golf Course Irrigation, Clubhouse, etc 12009 1 Dobson, Tennis courts, Youth Svcs, Athletic Fields 2010 Frontage Rd Bike lanes, VV Drive bike path 2010 Ford Park Master Plan (parking, recreation bldgs) =2011 2010 Public Restroom_ s 2010 Bald Mountain underpass maintenance 2010. I . Ford Park Soccer Parking Lot 12010 I VRD-Managed'Assets I I 12011 1 VRD-Managed Assets 12011 1 Redevelopment of Booth Creek Park/Playground 12011 1 Frontage Rd Bike lanes/trails I 2012 1 VRD-Managed Assets I 12013 1 VRD-Managed Assets I I Total capital projects (5-year plan) Budgeted Cost 2,964,434 1,417,863 2,383,000 4,200,000 670,000 200,000 375,000 1,309,854 181,102 1 1,790,250 1,150,000 I 324,283 1 182,104 I. $17,147,890 Capital projects not yet completed as of 2008 include a new park for LionsHead (budgeted at $1,067,000) and open space acquisition (funds of $551,019 are set aside for a future purchase). Conclusion Annual RETT revenue in a' "normal" year (without redevelopment activity) is enough to cover annual maintenance expenditures. Revenue from redevelopment activity provides funding for capital projects.