HomeMy WebLinkAbout2008-11-04 Support Documentation Town Council Work Session
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VAIL TOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
76 S. Frontage Road W.
Vail, CO 81657
12:15 P.M., TUESDAY, NOVEMBER 4, 2008
NOTE:, Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Lunch / Sam Mamet (Colorado Municipal League,
Executive Director). (30 min.)
2. ITEM/TOPIC: Building & Fire Code Appeals Board (B&FCAB)
vacancy interviews. (15 min.)
ACTION REQUESTED OF COUNCIL: 1) Appoint three applicants
to the B&FCAB (one regular member and 2 alternates) for a term
from November 8, 2008 through March 31, 2012.
BACKGROUND RATIONALE:' There are currently three
vacancies on the. B&FCAB. It is requested that the Town Council
interview each applicant at the work session and then appoint one
regular member to the B&FCAB and two alternates to the
B&FCAB at the evening meeting.
The applicants are as follows:
Lynn Fritzlen
Rollie Kjesbo
Kyle Webb
I have attached possible questions to ask the applicants at the
work session.
RECOMMENDATION: Appoint a total of three members to the
B&FCAB for terms running from November 8, 2008 through March
31, 2012
3. Warren Campbell ITEMITOPIC: PEC/DRB Update. (15 min.)
4. Stan Zemler ITEM/TOPIC: Winter Marketing Strategy funding request. (20
Kel.li McDonald min.)
Judy Camp
ACTION REQUESTED OF COUNCIL: Review the funding
request for implementation of the winter marketing strategy.
BACKGROUND RATIONALE: Council approved the winter
marketing strategy presented at the October 28 work session.
Staff is requesting approval of funding for the execution of the
marketing efforts.
STAFF RECOMMENDATION: Approve funding request to
implement the winter marketing efforts.
5. Kelli McDonald ITEMITOPIC: Commission on Special Events funding for 2009.
Sybill Navas (15 min.)
ACTION REQUESTED OF COUNCIL: CSE will present a
proposal to Town Council outlining the recommended philosophy
relative to funding events in 2009.
BACKGROUND RATIONALE: Funding allocations will be made
at the November CSE meeting and the group would like feedback
on the proposed philosophy and a clear direction from Council.
STAFF RECOMMENDATION: Provide feedback and direction to
the CSE for 2009 funding.,
6. Leslie Fordham ITEM/TOPIC: Art in Public Places Quarterly, Update. (20 min.)
ACTION REQUESTED OF COUNCIL: Comment on program and
direction
BACKGROUND ,RATIONALE: Art in Public Places (AIPP) is
working on a variety of projects including an ice sculpture event, a
permanent commission, sculpture workshops and an art
exhibition. AIPP will provide a detailed update on the following
projects.
? The Artful Nature of the Word: A Celebration of the Library's
25th Anniversary
? Meadow Drive Entry Feature
? Art Shack renovation
? Jesus Moroles Granite Amphitheater relocation
? Triumph Winterfest
? Heavy Metal Weekend
? iikkam Olam Exhibition
? Private Development Projects
7. Kathleen Halloran ITEM/TOPIC: Discussion of the First reading of the 2009, Budget
Ordinance No. 25, Series 2008. (30 min.)
ACTION REQUESTED OF COUNCIL: Discuss the first reading
of the 2009 Budget Ordinance No. 25, Series 2008, in preparation
for approval during the evening session.
BACKGROUND RATIONALE: To be provided in separate memo
STAFF RECOMMENDATION: Staff recommends that the Town
Council approves Ordinance No. 25, Series of 2008, upon first
reading this evening.
8. ITEM/TOPIC: Information Update. (15 min.)
? CDOT Update.
? Vail Valley Athlete Commission.
Allocations were made for the'08-09 winter season. 22
applications were received and the following received funding
allocations:
Julia Littman Alpine (Downhill) Skiing $3,500
Sara Schleper Alpine Skiing SUGS $3,500
Tyson Bolduc Big Mountain/Extreme Skiing $500
Kevin Hochtl Cross Country Skiing $3,000
Hunter Schleper Alpine Skiing $3,000
Lisa Isom Winter Triathlon World Champ. $500
Taylor Seaton Freestyle Skiing - Halfpipe $500
9. ITEM/TOPIC: Matters from Mayor & Council. (15 min.)
10. Stan Zemler ITEMITOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-
402(4)(b)(e) - to receive legal advice on specific legal questions;
and to determine positions, develop a strategy and instruct
negotiators, Re: Litigation and Town property. (30 min.)
11. ITEM/TOPIC: Adjournment. (3:40 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE' APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD,
TUESDAY, NOVEMBER 18, 2008 IN THE VAIL TOWN COUNCIL CHAMBERS.
t
MEMORANDUM
TO: Town Council
FROM: Lorelei Donaldson
DATE: October 30, 2008
SUBJECT: Appointment of three board members to the Building and Fire Code Appeals Board
(B&FCAB)
There is currently three vacancies for B&FCAB (one regular members and two alternates). The
Town received three (3) applications.
It is requested that the Town Council interview the applicant a t the work session and then
appoint three applicants at the evening meeting.
The applicants are Lynn Fritzlen, Rollie Kjesbo and Kyle Webb.
I have listed below possible questions to ask the applicants for this board that I received from
Mike McGee, Town of Vail Fire Marshall.
The international Fire Code, Section 108.2. Limitations on Authority, states "An
application for appeal shall be based on a claim that the intent of this code or the rules
legally adopted hereunder have been incorrectly interpreted, the provisions of this code
do not fully apply, or an equivalent method of protection or safety is proposed. The board
shall have no authority to waive requirements of this code."
In your role as a member of the board of appeals:
1. What do you view as the "intent" of the fire and building codes?
2. Issues brought before the board may involve complex technical components, unique
applications of "means and methods", or deal with new but. unproven technologies or materials.
Please tell us about your professional qualifications to sit as member of the board.
3. How do you reconcile competing priorities such as economics, complications involving
existing buildings, the intent of the codes, life safety, protection of property, and evolving
construction techniques and materials.in evaluating alternate means and methods?
4. The Board of Appeals is required to make determinations in regards to the. revocation,
suspension, and appeals of contractors licensing. What experiences that you have had in the
past?would help you in reaching a decision in a contractors license review?
Page 1 of 1
Lorelei Donaldson - Application for Building Code Board Appeals'
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From: "Lynn A. Fritzlen"
To:
Date: 10/29/2008 4:07 PM
Subject: Application-for Building Code Board Appeals
Dear Lorelai,
Please accept my application for the Town of Vail Building Code Board of Appeals. I have previously served on
this board and look forward to future involvement.
I believe I am well qualified for this position. I have been a licensed architect in Colorado since 1985 and a LEED
Certified Professional as of 2006.
I have practiced architecture in the Vail Valley since 1980 and have served on the Town of Vail Design Review
Board as well as the Town of Vail Town Council.
Thank you for your consideration. Please confirm receipt of this email.
Lynn Fritzlen, AIA. LEED AP
Fritzlen Pierce Architects
Ce%Watmg 30 Yoars Of Tnanstwmdq Veer
1654 Fahridpo Road, $uito C•11
Vail. CO 611857
970 476 6342
M• W VIVIArcr-S100% COrn - .?wr'...R r r t a .
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Town of Vail
Attn Lorelei Donaldson
Building and Fire Code Appeals Board
Lorelei
My name is Roland Kjesbo and I would be interested in, serving as a member or
alternate on the building and fire code appeals board. I have been a licensed contractor in
Vail. since 1982 and the vast majority of work has been in the Vail Valley.
Roland J Kjesbo
Nedbo Construction Inc
ferMalli :
ng
PO Box 3419 d
va?7, CO 81658
ForDelivery& Shipping: i
4MHWY6&24
Suite b
Eagle-vaa, CO 81620
970-846.1001
FAX: 910-846.9919
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October 29, 2008
Vail Town Council
Attn: Lorelei Donaldson, Town Clerk
75 & Frontage Road
Vail, Colorado 81657
Re: Re-Appointment to Building and Fire Codes Appeals Board
Dear Council Members,
I would lice to be considered for continuation of my position on the Town of Vail's Building and Fire Codes Appeals Board.
As you already know, Construction and Architecture is what I do. I am a licensed Architect in Colorado, Ohio and
Massachusetts and have practiced with local firms for the past nineteen years including my own firm here in Vail the past
nine years. My experiences have brought me knowledge of three of the Nation's Building Codes as well as direct
involvement in fire Restoration and the ensuing Building Code upgrades that affect our Community.
Also, I had eight years with the An & Public Places Board and I am hoping to continue my involvement in the Town of Vol
isuch as my extensive experiences with the AIPP Board, including, the lionshead Master Plan, and the Art in Public. Places
Master Plan.
I would very much enjoy the opportunity to continue my involvement with the Town of Vail, and I thank you for your
consideration.
Sincerely,
Kyle H. Webb, AIA
K.H. Webb Architects P.C.
110 WEST LIONSNEAO.CIRCLE - UNIT A SAIL COLORADO 81657
970.477.2990 970.477.296 S( F) www.khwebb.coni
MfmofR of 1Nf AnfRI(AN 1Niiiivri of A.S(n11f(rl
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PLANNING AND ENVIRONMENTAL COMMISSION
October 27, 2008
12:OOpm
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Rollie Kjesbo
Michael Kurz
Bill Pierce
Scott Proper
Sarah Robinson-Paladino arrived at 12:50PM
Susie Tjossem arrived at 1:OOPM
David Viele arrived at 1:02PM
Training
Ever Vail Project - Commission's Roles & Responsibilities
Site Visits:
None
12:OOpm
1:OOpm
5 Minutes
A request for a final review of a variance from Section 12-61-1-6, Setbacks, Vail Town Code,
pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for construction of a staircase
within the setback, located at 433 Gore Creek Drive (Vail Trails East Townhomes)/Lot 15, Block
4, Vail Village Filing 1, and setting forth details in regard thereto. (PEC080056)
Applicant: Mark & Noelle Mahoney, represented by Steven James Riden, Architect
Planner. Bill Gibson
ACTION: Tabled to November 10, 2008
MOTION: Kjesbo SECOND: Kurz VOTE: 6-0-0 (Viele hadn't arrived)
At the Applicant's request, this item was tabled without discussion.
20 Minutes
2. A request for a final review of an amendment to an existing conditional use permit, pursuant to
section 12-16-10, Amendment Procedures, Vail Town Code, to amend the condition limiting the
number of private ski club members, located at 675 Lionshead Place (Arrabelle at Vail Square)/
Lots 1 & 2, Lionshead Filing 6, and setting forth details in regard thereto (PEC080052).
Applicant: Arrabelle at Vail Square, LLC
Planner: George Ruther
ACTION: Approved, with a condition
MOTION: Kjesbo SECOND: Viele VOTE: 7-0-0
CONDITION(S):
1. That the maximum number of Private Skier Club members shall not exceed, 200 full
members, 100 non-parking social memberships and the maximum number of private
parking spaces dedicated to the full members use shall not exceed 100 spaces. A full
member shall be defined as a ski club member entitled to full parking, spa and members
club services.
George Ruther gave a presentation per the Staff memorandum.
Page 1
Dominic Mauriello, Mauriello Planning Group, representing the Applicant; amended the proposal
to request a 2:1 parking to ownership ratio rather than the initially requested 3:1 ratio. He then
further described the-proposal and summarized what they believed' were the community benefits
of approving the request.
Commissioners Tjossem and Proper requested clarification of the parking space and parking .
club membership counts associated with the revised proposal.
George Ruther clarified.
Commissioner Paladino..asked where the overflow parking is for the parking club in the event
that more than 100 users show up to use the parking.
Commissioner Proper noted that there is no overflow as the parking requirements have already,
been established.
Bill Pierce clarified that if excess parking is available in the hotel, it, could serve as an overflow
should all members actually show up on the same day.
Michael Kurz noted that this proposal is based upon Vail Resort experience with other parking
clubs.
George Ruther noted that there are means available to notify members when the parking is full.
George.Ruther made recommendations for amendments to the suggested condition outlined in
the Staff memorandum to-reflect the change requested by the applicant.
Commissioner Tjossem clarified how -this proposal would compare to any other: proposal to
increase membership at another type of use (such as a health club) which is assessed a parking
requirement based on the size of the use not the number of users.
Scott Proper noted that this proposal is beneficial in that it better optimizes use of the 100 excess
parking spaces.
10 Minutes
3. A- request for a final recommendation to the Vail Town Council, for a proposed change to the
official zoning map, pursuant to section 12-5-3, Changes, Vail Town Code, to allow for a,
rezoning Commercial -Core 3 to General Use District, located at 2399 North Frontage
Road/Parcel A, re=subdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in-
regard thereto. (PEC080059)
Applicant: Town of Vail
Planner. Warren Campbell, -
ACTION: Recommendation of approval
MOTION: Kjesbo SECOND: Viele VOTE: 7-0-0
Warren Campbell gave a presentation per the Staff memorandum.
Nina Timm, Housing-Coordinator, and Mark Ristow, Vail Local Housing Authority and Chamonix
Advisory Committee member, noted the VHLA's and Advisory Committee's- support, for the.
proposal.
There was no public input.
Page 2
The Commissioners did not have any further questions.
10 Minutes
4. A request for a final recommendation to the Vail Town Council, for a proposed change to the
official zoning map, pursuant to section 12-5-3, changes, Vail Town Code, to allow for a rezoning
Two-Family Primary/Secondary District to Housing District, located at 2310 Chamonix
Road/Parcel B, re-subdivision of Tract D, Vail Das Schone Filing 1, and setting forth details in
regard thereto. (PEC080057)
Applicant: Town of Vail
Planner: Warren Campbell
ACTION: Recommendation of approval
MOTION: Kjesbo SECOND: Viele VOTE: 6-1-0 (Proper opposed)
Warren Campbell gave a presentation per the Staff memorandum.
Nina Timm, Housing Coordinator, and Mark Ristow, Vail Local Housing Authority and Chamonix
Advisory Committee, noted the VHLA's and Advisory Committee's support for the proposal.
Commissioner Pierce asked why the Chamonix Property and Wendy's property would have two
zone districts instead of one single district.
Warren Campbell explained that two zone districts will better suit the different uses of the two
areas of the site (employee housing and a fire station) and the long term potential for two
different ownership structures.
There was no public input.
The Commissioners did not have any further questions.
5 Minutes
5. A request for final recommendations to the Vail Town Council, for the proposed adoption of the
Chamonix Master Plan, to facilitate the development of Employee Housing and a Fire Station on
the Chamonix Parcel" and "Wendy's Parcel" and a final recommendation to the Vail Town
Council to amend the Vail Land Use Plan, pursuant to Section 8-3, Amendment Process, Vail
Land Use Plan to designate the Chamonix Master Plan area, located at 2399 North Frontage
Road and 2310 Chamonix Road/Parcels A & B; re-subdivision of Tract D, Vail Das Schone Filing
1, and setting forth details in regard thereto. (PEC080058)
Applicant: Town of Vail
Planner. Warren Campbell
ACTION: Table to December 8, 2008
MOTION: Kjesbo SECOND: Kurz VOTE: 7-"
At the Applicant's request, this item was tabled without discussion.
5 Minutes
6. A request for a work session for review of a major exterior alteration, pursuant to Section 12-7H-
7, Exterior Alterations or Modifications; and requests for conditional use permits, pursuant to
Section 12-7H-2, Permitted and Conditional Uses, Basement or Garden Level; Section 12-7H-3,
Permitted and Conditional Uses, First Floor or Street Level; 12-7H-4, Permitted and Conditional
Uses; Second Floor and Above, Vail Town Code, to allow for the redevelopment of the
Evergreen Lodge, with dwelling units, accommodation units, employee housing units, conference
facilities and meeting rooms on the basement level, multi-family dwelling units on the first floor,
Page 3
and an eating and drinking establishment on the second floor, located at 250 South Frontage
Road West/Lot 2, Block 1, Vail Lionshead Filing 2. (PEC080033)
Applicant: HCT Development, represented by TJ Brink
Planner: Rachel Friede
ACTION: Table to December 8, 2008
MOTION: Kjesbo SECOND: Kurz VOTE: 7-M
At the Applicant's request, this item was tabled without discussion.
7. Approval of October 13, 2008, minutes
MOTION: Kjesbo SECOND: Tjossem VOTE: 3-0-4 (Viele, Proper,
Palodino, and Pierce abstained)
8. Information Update
Epic Pass Update -Wendy Kaemmerlen
Town Council Joint Work Session - Tuesday, December 2nd at 6:00 PM
9. Adjournment
MOTION: Rollie SECOND: Kurz VOTE: 77"
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South Frontage
Road. The public is invited to attend the project orientation and the site visits that precede the
public hearing in the Town of Vail Community Development Department. Please call (970) 479-
2138 for additional information.
Sign language interpretation is available upon request with 24-hour notification. Please call (970)
479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published October 24, 2008, in the Vail Daily.
Page 4
DESIGN. REVIEW BOARD AGENDA
PUBLIC MEETING
T
mo?
met s
DRB results for your review. The last DRB. has Town o not uncil' ko fo ber 15;
There are not any
2008. Results for that meeting were enclosed in the p
October 21, 2008.
MEMORANDUM-
To: Town Council
From: Stan Zemler
Judy Camp
Date: October 30, 2008
Subiect: Funding for Winter Marketinq
Backqround
On October 28, Kelli McDonald and Chris Jamot presented to Council a winter
marketing strategy developed by the Vail Local Marketing District Advisory Council
(VLMDAC). The goal of the program is: For this season, to maintain the same level of
overnight stays as 2007/2008. The VLMDAC developed specific strategies to
supplement the marketing already being done by Vail Resorts. The need for additional
marketing for this winter was identified in the October 21 sc work session as a response to
current economic uncertainties and the impact they may have on the Town of Vail and
the Vail business community.
The cost of the "Business Now" marketing effort as presented is $550,000, with four
Council members supporting spending at that level.. Council also discussed keeping the
VLMD summer program intact as currently budgeted and not diverting funds from that
budget to support the 2008/2009 winter program. Staff was directed to return to Council
on November 4 with a funding recommendation.
Staff reviewed the following options: fund from VLMD reserves or fund from the Town's
2008 General Fund surplus.
Fundina from VLMD Reserves
Staff does not recommend using VLMD reserves for the "Business Now" winter
marketing effort. Doing so would reduce the fund balance to a very low level of $51,801
or 2% of revenue at the end of 2008 compared with a recommended level of 25%.
Maintaining the recommended level of reserves is particularly important in light of the
current economic uncertainty. The fund balance protects against a shortfall in estimated
revenue with the higher fund balance providing more protection. Although VLMD's
revenue is projected conservatively, a shortfall of just 2% in budgeted lodging tax
collections would deplete the VLMD's reserves. Governmental entities relying on one
source of revenue, like the VLMD, are advised to maintain higher reserves than those
with diversified revenue streams.
The VLMD also needs a certain level of fund balance to maintain positive cash flow
throughout the year. Expenses for summer marketing programs are often incurred early
in the year and paid from cash received for the prior year. First quarter lodging tax,
which accounts for approximately 55% of revenue, is not received by the district until
April.
Also, if current economic conditions appear to impact summer reservations, it may be
prudent to consider a "summer blitz" using VLMD funds.
Fundina from the Town's 2008 General Fund Surplus
The 2008 amended budget reflects a $1.9 million surplus for the year. Funding the
"Business Now" marketing effort would result in a still healthy surplus for the year of $1.3
million without jeopardizing the VLMD's summer, marketing program or fund balance.
-1-
The $1.3 million surplus will increase the 2008 ending fund balance to $21.2 million or
66% of revenue, well above Council's 35% guideline.
Staff Recommendation
Staff recommends Council support the "Business Now" winter marketing program as an
economic stimulus funded by the Town's General Fund with implementation by the Vail
Local Marketing District. If Council agrees, the funding strategy will be reflected in a
supplemental appropriation to the VLMD 2008 budget presented on November 18 and in
the third supplemental appropriation to the Town of Vail budget presented on December
3 and December 17.
-2-
,,
Commission on Special Events:
2009 Event Funding Strategy for Council Review
November 4, 2008
Overview of Public Input Received:
CSE Meeting. Public Input/September 23
• Community Events: Several speakers encouraged continued support for Farmers' Market
• Oktoberfest issues, particularly with respect to limiting opportunities for local businesses
to participate.in the event
Encourage support for youth athletic events
• Give strong consideration to how charities might benefit from special events
• Several speakers thanked the CSE for supporting LH events
• LH Events took off- great to have a buzz in both. villages
VLMDAC Input/September 23
Encourage "heads in beds" type events
Fill in need tunes: greatest opportunity is August and September
• Even in "high" season (i.e. July) there is opportunity to in,..,ase occupancy rates
Late summer: focus on "empty nesters"
Considerwhich events are most compatible with the image of the "Vail" L.a.,d
• "Health and Wellness" will be a focus- encourage a "high end participatory event"
Participatory events: VVP implementing a program to solicit these types of events i.e.
"coming and doing" activities
.Compare event schedules in surrounding communities
VEAC Input/ October 14
• With darkening economic situation: encourage a look at time periods that we have
traditionally taken for granted- i.e. winter
• Important to have a successful winter season
• Think out of the box- be flexible with deadlines
Economic Panel Discussion/Octobei 21
• Make people feel welcome: customer service cannot be compromised
0 Winter: in..,ase marketing and events to get people to come
4;
CSE Allocation Strategy:
? Use the established Special Event Rating Grid to "grade" each event's potential with
respect to the CSE's criteria and make event funding determinations based on the results.
A copy of the grid is attached, along with a spreadsheet showing the results of last year's
scores.
? Place a heightened focus on events that produce "heads in beds"
? Reserve a portion of the event budget for the late year events in order to explore the
development of a broadened "Winterfest " concept that would provide. stimulus from
Thanksgiving to Christmas and to have an opportunity to evaluate how the early part of
the year has fared in light of the current economic situation
? Winter: don't take it for granted
? Make sure people are having fun!
Surveys and Evaluations: The cu...,ut proposal put forth by the town's Economic
Development Office contemplates that the CSE will. require events receiving more than $20,000
to contract for a common intercept survey (cost-estimate $2000-$3000 per event) which will be
developed jointly by the CSE and the Economic Development Dept. The data will be gathered
and compiled by an independent entity, and individual events will be offered the opportunity to
add a few questions particular to their own event. The CSE will set aside a small portion of their
budget ($3000-$5000 estimate) to have a final summary, report j,.,pared from all of the data that
is collected.
Although CSE members value'the importance of being able to compare the relative
community benefits produced by individual events and to have a reliable and consistent
accountability of the events that are funded, they were unable to come to consensus on how to
accomplish this and are seeking the council's direction in light of the following consid...al;ons:
PROS:
• Objective data, utilizing intercept surveys developed to provide an "apples to apples"
comparison, is critical to justifying the expenditure of public funds and for determining
which events provide the e..,atest benefit with respect to the CSE's criteria.
• Relying on individual event producers to provide an evaluation of their own event does not
produce objective information.
CONS:
• The total-cost of the current proposal reflects nearly 10% of the CSE budget, and is an
expense that many members are uncomfortable about passing on to the event organizers.
More benefit would come by using these funds to develop additional events.
• The large event producers already survey their attendees, and state that the information
gleaned is critical for the sale of sponsorships. i
• The value of the data is heavily dependant on accurate attendance numbers- and most event
producers are skeptical that these numbers are reliable given Vail's public venues and un-
ticketed events.
SPECIAL EVENT RA'Z'ING GRID
C
EVENT NAME:
DATES:
New Event
$$$ AMT. REQUESTED:
Existing Event , if yes, # of years
Does the event have the potential to:
Benefit local restaurants
Increase room nights
Stimulate Retail Sales
Improve the sense of community
Promote Visitor Intent to Return
Timing: How well does it contribute to a balanced annual calendar of events?
Demographic Fit: Does it match the profile of targeted visitors, as defined by the
VLMD?
l
Growth Potential:' How big can it become? Will it be annual?
Leveraging Value:. How great is the potential to attract sponsorships and media
exposure, thereby increasing the impact of the CSE funds?
Producer Qualifications: Do they have the ability to produce an event compatible
with the image of Pail 'as a "world class " resort?
TOTAL: SCORE:
CSE Member Initials: Amount of funding suggested. $
2008 Funding Requests: CSE Funding Allocation Worksheet
2008 Town Council Allocation: $765,250
I
Event: Producing Entity: 2008 Dates: 2008$$$
Requested,
Vail Lacrosse Shoot-out Colorado Lacrosse Promotions:
.3rd wear of 3 vear contract
Teva Mountain,Games I Untraditional Marketing
Oktoberfest/Hklhline Snorts Highline SooAs
Snow Daze Hlohline Sports
Gourmet omGore Hiahline Sports
Spring Back to Vail I Highline Sports
Vail Film': Festival Vail Film Institute
Vail Fanners' Market (Sundays) I Meadow Drive: Partnership
The Session (Vail Valley Foundation
America Days" ( Eagle Valley Events
>IFSC World Cup I UM/COUNCIL FUNDED $50K
>Camhrall Hightine Sports
Kick-h 30 Soccer Tour { Team Championships
International
Holidays in Vail Eagle Valley Events
Vail Arts Festival Eagle Valley Events
>Jammin' Jazz Nights (Thursdays) Vail Jazz Foundation
King of the Mtn Volleyball King of the Mountain Volleyball
Taste of Vail Taste Of Vail
>Friday Afternoon Club Lionshead Merchant Group
Vail Invitational Soccer Tournament Vail Recreation District
BBQ Bonanza Vail Chamber and Business
Association
>Rodry Mountain Antique Festival Moon River Ranch
Colorado Grand I Colorado Grand
Vail Valley Challenge (sooner) Nell Valley Soccer Club
Ambient Street Entertainment' ( Resort Events
>LHIKIds' Fun Faire&Family.Market Blue Creek Productions
>Ltonshead Chill Cook-Off. Nail Restaurant Association
>Betty Ford Alpine Gardens 20th Ford Alpine Gardens
Bett
f
Anniversav y
f
Vail Street Sale 1 Town of Vail/Office of Economic
Develo oment
Ski'and Snowboard Swap I Ski and Snowboard Club Vail
Mardal'Arts Festival Invodo Martial AAs
>2008 Unlimited Adventure Series Vail'Symposium
(Thursdays)
>LH Special Event Advertising I Lionshead Merchant Group
Total EventAllocations: I .
CSE, Funds i Remainlna:
June 28- July 6
June 4-8 $110,000
Sep 5-7.12-14 $82.500 a
December 1- 7 $100,000
August 29- 31 $75,0000
April 7- 13 $100,0009
( April 3-61 $85.0001,
Jun 15- Sep 211 $80,000
February 7-101 $45,000,
5-Jul $60,000
June 4-8 $50,000
February 3-51 $20,000,
August 1-3 '
$50
000 `
,
( Dec 19- 311 $40,000 ;
f August 8-10 $25:000
Jul 31-Aug 28 $42,500
June 13-15 $10A00
April 2-51 $30,000
Summer 2008 $30.000
July 26-28 $3,7701
224un $25
887
August 1-3
20
S
t 19 ,
$10,000
$5
000 ?
ep
-
-
J October 4-5 ,
$10,000
June 20- Sep 1 $86;500 f
29-Jun $40,000
28-Sep $5,000
Summer.2008 $66,000 g
!
$785,250 !
Cumulative Result: -
Total Score Average of
from Rating Recommended
Grid: Allocations:
309
291
291
282
279
278
268
263
262
260
243
240
232
231
229
229
217
215
208
206
202
200
200
199
195
192
182
0
$94,500 O
$79,929
$62,625
$44,571 I'
$69,661 1
$51,786
$54,179
$21,857 s
$50,786
$0
$8;000
$28,75041
$34;964
$18,413
$25;286
$8;357
511,158'
MAW u
$539
$3,429
$3,429
$1,857,
.$1,143
$49,071'
$4,286"
$4,000
$2,408
August 15- 17 $5,000 164 $429
November 7-8 $7,500 154 $286
12-W $7.000 145 $1,411
Jan 31- Mar 6 $7.500' ' 133 $286
Summer 2008 $15.000 87 $0
$1,320;937 $766,063
($555,687) 1 ($813)
$765,250
2008 CSE
Funds
Allocated:
$10,000
$93,575
$81,263
$64,025
$44,325
$73, 875
$59,100
$54,175
$13,174
$50,235
_ $0
$7,880
$30,000
$35,460
$18,223
$26,595
$7,880
$9,850
$14,775
$0
$9,850
$3,448
- - $2;463
$0
$50,235
$0
$4,925
$0
--- $0
-- $0
$0
$0
$0
$7651329
($79t
To: Town Council
From: Art in Public Places
Date: 30 October, 2008
MEMORANDUM
Subject: Art in Public Places Update
Background
Art in Public Places last met with the Town Council on August.19, 2008. In.addition to
summarizing the AIPP retreat, the Board stated that quarterly updates would be made to
the at Town Council work sessions. Quarterly updates will include reports on project,
expenditures and art events taking place or under consideration.
Art in Public Places Project Status:
The Artful Nature of the Word: A Celebration of the Librarv's 25"' Anniversarv
Vail's 25 year old library won numerous awards for design and has been described as
"the finest library in the world." AIPP initiated a four week long celebration of the library's
25th .
anniversary in an effort to publicize this little known fact. A series of art and cultural
activities, many of which are free, began October 18"'. A listing can be found in the
attached News You Can Use." With the support of LibraryDirector, Lori Ann Barnes,
.
AIPP invited Colorado Ski Museum, Vail Jazz Foundation and Vail Symposium to co-
sponsor the series, thus creating a calendar of events with wide appeal to the
community. In addition to bringing people into the library, the events have attracted
significant media coverage sending a message about the breadth and level of services
available in Vail.-AIPP is spending $750 on workshops and events. The cost of
materials and advertising has been paid by the event's co-sponsors.
Meadow Drive Entrv Feature
AIPP asked artist James G. Moore to.submit a proposal for a Meadow Drive Entry
Feature. After providing a number of preliminary design concepts for AIPP to review,
Moore was paid $2,000 to produce detailed drawings, estimate all costs including
installation and provide a professionally presented package of images that could be
shown to the community. The proposal generally met with AIPP's approval. In
accordance with AIPP Guidelines, a five member jury was assembled and asked to vote
to recommend the concept for. permanent commission. The jury, which included
Meadow Drive business and property owners, voted unanimously to recommend the
proposal for commission with the further recommendation that the artist should consider
how additional lighting could improve the feature's nighttime presence. Funding for the
project comes from Vail Plaza Hotel and the Meadow Drive Streetscape budget::The
overall project budget is estimated to be $80,000. This will be offset by Vail Plaza
Hotel's $35,000 contribution. The final budget will be presented to.the Town Council..
Triumph Winterfest
Triumph Winterfest is now established as an annual event that will once again take place
on Gore Creek Promenade. The sculptures, designed by Lawrence Argent known for
the Big Blue Bear in Denver, will have a fossil theme and draw attention to Colorado's
geologic history. To add to the overall experience, Gore Range Natural Science School
is going to provide nightly programming at the sculpture site. Funding comes entirely
Ml
ti
from Triumph Development and other sponsors. The event is scheduled to begin in early
January.
Heaw Metal Weekend
Art in Public Places plans to host an iron pour event this winter. More than ten artists
will set up a foundry on International Bridge and cast sculptures over a holiday weekend.
The artists will also teach sculpture classes at four local schools and offer a workshop
for families. Students may be invited to, participate in iron and bronze casting.
performances. The cost is $25,000 for five sculpture workshops and two days of metal
casting performances. The event is scheduled to take place January 17&18, 2009.
West Meadow Drive Flow Line
The new pavement on West Meadow Drive will contain artwork designed by artist
Richard Hansen. A continuous "flow line" of contrasting colored pavers mirrors the
pattern made in snow by skis. This project was approved by AIPP in 2001 and included
in the East Meadow Drive Streetscape Master Plan. Pavers were used over other
materials in order to keep cost to a minimum. Construction of the pavement will be
complete in spring 2009. The Four Seasons is commissioning Hansen to execute a
number of granite benches that will be installed on Meadow Drive to fulfill their public art
obligation.
Art Shack Renovation
AIPP Board members recently visited Breckenridge's arts district where historic buildings
are renovated and used for cultural 'actiVities. In 2003, Art in Public Places identified the
need to renovate a dilapidated building in Ford Park. In addition to preserving one of
Vail's few historic structures, the Board saw potential for the building to function as an
artist studio or avenue for art demonstrations and classes. Some renovation was done
to the building thanks to architects, planners and.contractors who donated their services,
In 2006, $30,000 was spent on a new roof, installation of new windows and painting the
exterior. The interior space, currently being used by the Vail Recreation District for
storage, is still not finished. The Board is looking to the private sector to complete the
interior and bring electricity and water to the building.
Jesus Moroles Granite Amphitheater Relocation
A committee of AIPP Board members has been formed to study potential new locations
for Jesus'Moroles Granite Amphitheater. The sculpture was formerly located in Seibert
Circle. A section of Ford Park used for the Summer of Sculpture -exhibition is being
explored. Funding comes from the Seibert Circle project.
Denver Art Museum
Part of AIPP's strategy is to take the visual arts in Vail to the next level. AIPP recently
contacted Denver Art Museum (DAM) and asked if a loan program could be established
whereby outdoor artwork that DAM is unable to display, due to size or space limitations;
could be exhibited in Vail. Lewis Sharp, DAM's director embraced the idea: DAM's
registrar is compiling a list of sculptures that could potentially be lent to Vail: The cost of
transportation, installation and insurance will be evaluated by AIPP to determine if the
program'is viable.
Tikkun Olam Exhibition
Tikkun Olam is a traveling exhibition sponsored by the Mizel Museum in Denver. AIPP
is considering bringing the exhibition to Vail in 2009 for display in the library community
2
t
room. The exhibition is comprised of twelve, seven-foot paneled columns that contain
pictures, poems and songs created by fifty four participants from twenty seven countries.
Tikkun Olam aims to build bridges of understanding between .individuals with diverse
backgrounds. We are currently talking to B'nai Vail about co-hosting the event. The
cost to transport the artwork to Vail is $950.
Sculpture Loans
Two new sculptures outside the information booth, above the Ski Museum, are on loan
to the town for up to two years. AIPP has the option to buy the kinetic bronze and glass
sculptures at a twenty percent discount during the first year. Purchase is not currently
under consideration. Viewer comments are being recorded in a guest book available at
the information booth.
Fundraisinq
AIPP commissioned a bronze bell last summer as part of the metal pour event that took
place in Ford Park. The bell, embellished with the Vail logo, will be sold as a fundraiser
for public art. AIPP envisions selling the bells at an organized event and is working
closely with the ski museum to determine how to successfully market the souvenir bell.
Maintenance
Replacement of glass blocks that comprise Exuberance, a.glass block sculpture on the
steps of the parking structure, has been delayed to 2009. More than seventeen of the
blocks are cracked or severely chipped. New glass blocks must be cast to match the
existing. The artist has not been able to match the color and is continuing to work on the
formula. The cost for the artist to cast and replace new blocks is $17,500 and includes
shipping from West Virginia.
AIPP Budget
AIPP will be reviewing its 2009 budget on November 3 and consider how the Board can
contribute to Vail's economic success. Board Chairman, Barbie Christopher believes it
is important.to carefully scrutinize each expense; determine the value to the community
and the economic impact, prior to approving any project or activity.
Conclusion
The Town Council will continue to receive AIPP Board meeting minutes and
Coordinator's notes via e-mail. Art in Public Places looks forward to serving the
community in the future with a variety of arts and cultural programs. The Board is
actively perusing partnerships and collaborations that will "result in Vail becoming known.
as a resort providing outstanding recreation and arts activities.
3
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WHO WE ARE
M1_
EAGLE COUNI Y
1VAN Ulffl ,
912
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THREE WAYS TO VOTE
IN GENERAL ELECTION
The Eagle County Clerk &
Recorder's Office offers the
following reminder. There
are three ways to vote in the
upcoming General Election:
Early Voting
Oct. 20 - 31
• Monday through Friday, 8
a.m. to 5 p.m.
• Bring your identification
• Clerk and Recorder Offices
Eagle - 500 Broadway
Avon -100 W. Beaver
Creek Blvd.
El Jebel - 0020 Eagle
County Dr.
Mail4n Ballot (formerly
(mown as absentee ballots)
• Mall or fax your Colorado
Mad-in Ballot application to
the Clerk & Recorder's Office
- Eagle location only
• Request your mail-in ballot
no later than Oct. 28
Ballots will be mailed the
week of Oct. 6, then daily
through Oct. 28
Drop off your mad-in ballot
to any of the three Clerk's
Offices
• Mail your ballot by using
the preaddressed envelope
enclosed with your ballot (59
cents postage required)
• You cannot drop off your
mail-in ballot at the polling
place
Polling Piece
Nov. 4 from 7 a.m. to 7 p.m.
• Bring your identification
• Paper ballots or electronic
voting
• Know your polling place
ahead of time
To see what's on the ballot, visit
www.eaglecaunty.us/clerk.
EAST VAIL VEHICLE
PLACARDS AVAILABLE
A new traffic plan is in place
to improve local access to
neighborhoods in East Vail
` during prolonged closures of Vail
Pass. By displaying an East Vail
vehicle access placard, those
who regularly travel to and from
neighborhoods east of Aspen
Lane will be directed through
an eastbound checkpoint on
the South Frontage Road for
immediate access to their
neighborhood. All remaining
traffic will be directed to park in
the Vail Village and LionsHead
parking structures as well as
Ford Park until 1.70 is reopened.
The placards are available from
the Vail Police records desk,
located at 75 S. Frontage Rd.
They're free and available to all
+ requesting households. For more
information. call 479-2208.
Responsibilities:
As a communications
dispacher 'for, . Eagle
County 911, 1 work with
law enforcement, fire and
ambulance crews responding
to emergencies in Eagle
County. I -also answer 911
telephone calls and take other
non-emergency calls from
residents who need police
assistance. I work with a great
team of other people, and
on a daily basis the types of
calls we receive range from
motor vehicle accidents to
noise complaints to bears
digging through garbage
cans. My workcenter is in the
Vail Municipal Center, which
is also where the Vail Police
=? x
w ?
? r.
%
JOIN THE VAIL PUBLIC LIBRARY'S 25TH
ANNIVERSARY CELEBRATION: THE ARTFUL
NATURE OF THE WORD
i he Vail Public Library
is celebrating its 25th
anniversary with a
series of activities
you won't want to
miss. Activities are
cc-sponsored by Art
in Public Places, the
Vail Jazz Foundation,
Vail Symposium
and Colorado Ski &
Snowboard Museum
and Hall of Fame. Sessions are free and held in the library Community
Room unless otherwise noted.
Build-a-Scarecrow Day
1 to 3 p.m., Saturday, Oct. 18, Free
Create a scarecrow to help decorate the budding and kick-off the 251h
anniversary events. All ages welcome: children under six must be
accompanied by an adult.
Louis Armstrong Exhibit
Oct. 18-25
Look for an exhibit of books, CDs and videos about the life and work
of jazz maestro Louis Armstrong. Also includes information on "Jazz
Goes to School' and other Vail Jazz Foundation programs.
Altered Books Workshop
5:30 to 9 p.m., Monday, Oct. 20
Master printmaker Susan Mackin Dolan will lead a transformative
workshop in the community room using old, discarded library books
to make new -artist books.' Fee is 840 and includes materials. Call
970.476.0954 for registration
Soldiers on Skis: Stories from the 10th Mountain Division
5:30 to 7:30 p.m., Wednesday, Oct. 22 and Nov. 12, Free
Gather around the fireplace and hear amazing stories about the legacy
of the 10th Mountain Division as veterans Dick Over and Earl Clark
recount their experiences at Camp Hale, learning to ski and winter
warfare.
Relief Printmaking Workshop
5:30 to 7:30 p.m., Monday, Oct. 27
Professional artist and art instructor Ben Pond will lead a Relief
Printmaking Workshop where adults and children over 12 will make
their own printed artwork using linoleum blocks. Fee is 830 and
includes materials. Call 970.476.0954 for reservations.
Vail's First Green Building - The Vail Public Library
Discussion led by Pain Hopkins, A.A. Snowdon & Hopkins, Architects. P.C.
5:30 to 7:30 p.m., Monday, Nov. 10, free
The Vail Library boasts of having the largest green roof on a public
building west of the Mississippi. Pain Hopkins. A.I.A., whose firm
won the American Institute of Architects and the American Library
Association's highest award for the design, will discuss the building's
innovation.
Bookbinding Demonstration
5:30 to 7:30 p.m., Thursday, Nov. 13, Free
Master bookbinder and Vail resident Helmut Fricker will demonstrate
the restoration and binding of books using traditional methods
developed more than 500 years ago.
Call 970.479.2179 for more information or visit www.voillibrary.com
Department is-locoted-
,
Background:
1, -begbq_ . working ' as a
communications dispatcher
in Voil over'seven years ago.
After graduating from Bartle
Mountain High School, my
dad saw the ad for this job,
and I thought he was jokin?.
But then I decided to pp ?y
and have stuck with it ever
since. I am just returning to
Vail after five years away. In
the meantime, I got married
and worked as a dispatcher in
Elkhart, Ind., and in Golden,
Colo.
Family:
My wife Megan and I live in
Eagle VailwithourdogR i;466,
a Rahweiler•boc le mix. we
moved back to the area to be
closer to friends' and family,
including Megan's. dad who
is the Deputy Chief of the'Voil
Fire Department, Like many
others in this area, we like to
hike, ski and, snowboard. My
more inactive pursuits include
pushing PlayStation_ buttons
and reading about history.
Achievements:
In 2007, the communications
center took an average of 600
calls a day, or about 219,000
for the year. All dispatchers
are now trained in Emergency
Medical Dispatch procedures
so that they can aid callers
MAKE A DIFFERENCE
WITH YOUR SUPPORT
OF ANNUAL FOOD DRIVE
Vail's eighth annual 'Make a
Difference Day- food drive is set
for 10 a.m. to 2 p.m. Oct 25 in the
Vail Police Department parking
lot, 75 S. Frontage Road. The
Police Department is coordinating
the drive and has set a goal of
collecting 250,000 pounds of
food, making the drive the single
largest in the county. Donations
of food, cash or checks will be
encouraged on the day of the
drive, or can be made in advance
from now until Oct. 25 throughout
the valley. Food collection points
are in place at City Market,
Safeway, Sim's Market and the
Town of Vail Municipal Building in
Vail; City Market in Avon; Village
Market in Edwards: City Market
and Eagle County Sheriffs Office
in Eagle: and Columbine Market
in Gypsum. Donations will also
be accepted at Eagle River Fire
Protection District facilities in
Eagle-Vail, Avon and Minturn and
at most Eagle County schools.
-Make a Difference Day' is
sponsored by the Points of Light
Foundation and is the nations
largest day of volunteering.
Events such as clothing drives
and community clean-up days
will be taking place across the
country.
For Vail's collection drive, non-
perishable items such as canned
goods, rice, beans, pasta, cereal
and juices are suggested and
heeded. Participants are asked
to refrain from donating items
stored in glass containers, items
with expired dates or homemade
food items. Cash or checks made
out to 'TOV Make a Difference
Day- are also appreciated and
can be brought or mailed to the
Vail Municipal Building at 75 S.
Frontage Rd., Vail, CO 81657.
During last year's food drive, the
Police Department collected a
record 160,000 pounds of food.
Vail Code Enforcement Officer and
Food Drive Coordinator Moses
Gonzales says he wants to beat
that record this year. 'It may be
hard to imagine, but people right
here in Vail and Eagle County face
hunger everyday,- said Gonzales.
"These are our neighbors, our
coworkers our friends. It's
important io remember that even
a small contribution can make
a big difference to someone
struggling to feed themselves or
their family.-
All food collected will remain
in Eagle County. For more
details, contact Gonzales at
970.376.6952.
with medical emergencies
before' fire and ambulance
crews arrive.
What you should know:
If you want to sign up to
receive cell phone or e-mail
notification about safety
concerns in your - area
including Vail 'Pass closures,
lag on and register with the
Eagle .County Community
Notification System at
www.ecolert.org.
Contact Info:
Eric Banta
ebonta@voilgov.com
970.479,2200
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Town of Vail
Proposed 2009 Budget
Table of Contents
2009 Budget Highlights 1
This is a verbal summary of the key assumptions, changes, and results of the 2009 proposed
Budget.
Major Revenue Analysis 7
Summary of Changes in Personnel 8
Ten-Year Summary of Budgeted Positions by Department 9
Compensation Analysis (from Human Resources) 11
Employee Benefits Summary 15
This report shows the list of employee benefits by percentage and costs.
General Fund Revenue and Expenditures 16
This schedule shows the major revenue and expenditures by category in the General Fund
for 2008 compared with 2008.
Contributions and Special Events 18
Proposed expenditures for the 2009 budget.
Capital Projects Fund Revenue and Expenditures 27
This schedule shows revenue by type and expenditures by project in the Capital Projects
Fund for 2007, 2008 and proposed 2009.
Real Estate Transfer Tax Fund Revenue and Expenditures 30
This schedule shows revenue by type and expenditures by project in the RETT
Fund for 2006, 2007 and proposed 2008.
Marketing Fund Revenue and Expenditures 32
Debt Services Fund and Expenditures 32
Heavy Equipment Fund Revenue and Expenditures 33
Health Insurance Fund Revenue and Expenditures 33
Dispatch Services Fund Revenue and Expenditures 34
Conference Center Fund Revenue and Expenditures 35
TOWN OF VAIL -
2009,BUDGET PROPOSAL
GENERAL AND RELATED FUNDS
The Town of Vail 2009 budget. proposal presented in this document reflects the town's
vision to be the premier mountain resort community and conforms to the areas of
strategic focus as identified by the Town Council:
• Housing
• Parking and Transportation
• Environmental Stewardship
During the budget process, there was also an emphasis placed on organizational health- as
it relates to housing for critical municipal employees, service levels and competitive
salaries. Consideration of state and. national economic trends caused by fuel prices, real
estate markets, declining consumer confidence and an overall "slow-down" factored into'
revenue and expenditure projections.
GENERAL FUND
The General Fund supports the town's basic municipal operations. The attached General
Fund proposed budget. is breakeven for the year. Tl eji, Bala ce,?is;.pratected to b
$22 5{nillionat tlie;;end of 2`009; isdnting;70° vf?reYenue. 35% was the Council
directive in prior years as the minimum fund balance during redevelopment.
REVENUE - $32,146,236
The General Fund's primary source of revenue is sales tax-($1 2.6 million) followed by
parking ($5.7 million), property and ownership tax ($4.3 million), and lift tax ($3.2
million).
Sales Tax - $12,610,000
In this budget proposal, 65% of the town's 4% general sales tax is allocated to the
General Fund. The remaining 35% is allocated to the Capital Projects. Fund. This split is
the percentage approved in the 2008 5-year General Fund plan. However, by Charter,
approval of this budget will require an affirmative vote by five out of seven Council
members (a super majority) .because less than 50% of the-.sales tax revenue will be
dedicated to capital acquisition and improvements.
Sales tax revenue is impacted by many variables including: snow conditions, the number
of days Vail Mountain is open; local and international travel conditions; construction
activity in Vail; and the economy in general. In light of cuILQjLjLt economic conditions,
2009 sales tax revenue is.projected to be flat with the 2008 budget. This is a change
from the 2.7% increase presented in June. As of August 30, 2008, total sales tax
collections are currently over budget- by 4% and 6% higher than 2007 collections.
Sales tax collections are projected by using two categories: "base collections" and
"redevelopment." The "base," or normal sales tax revenue was reduced by 3% for
2009 compared to 2008 budget. Projected collections from redevelopment bring up the
total dollars to the same amount as prior year. Please refer to page 7 for the Major
Revenue Analysis worksheet, which has been updated since the June 17 presentation.
Transportation / Parking -$5,680,744
Parking revenue from both daily fees and pass sales is budgeted at. an 11 % increase from
2008 projections. Volume of sales is assumed flat with `07/'08 winter, with the increase
due to recently-approved pricing.
Property and Ownership Tax - $4,293,500
Property tax is estimated based on information from the Eagle County Assessor's Office.
The 2009 tax collections are budgeted flat with 2008 because it is not a re-assessment
year (every two years).
Lift Tax - $3,190,000
This is a 4% tax on ski area admissions. Historically, this revenue has increased an
average of 4% per year for the last 5 years. Again, due to economic conditions and Vail
Resort's conservative revenue projections this has been V..,rosed at an increase of 2% .
from the 2008 budget, and flat with the 2008 forecast. Due to strong spring sales, 2008
collections are currently 6.86/o higher than 2001 and 3.5% higher than budgeted. It is
difficult to predict how the new EPIC pass sales will affect tax collections.
Licenses and Permit Fees - $1,755,200.
The largest component of licenses and permits is con.". wction permit fees, which
includes building, mechanical, plumbing, and electrical permits. The 2009 budget for
construction permits totals $958,000 (a 43% decrease from,projected 2008). Only one
major redevelopment project is included (Fogata/Strata).
Plan check fees represent an additional $500,000 of the license and permit fee category
in 2009, with design review, Planning & Environmental Commission (PEC), contractor's
licenses, liquor licenses and various other categories making up the remainder. Plan
check fees are proposed at a 36% decrease ($285K) from the 2008 budget. Again, there
is only one major redevelopment project included.
During the budget process, the town manager directed the following goals:
o Limit of 3% for increases to operations other than compensation and fuel
• 6% performance-based merit pool for salaries & wages
• Maintain benefits cost at 40% or less of full-time employee total wages
All three goals were met or exceeded. Recognizing that some costs are out of our
control, the department heads came in flat (goal was 3%) compared to amended 2008
2
budget for operating expenditures without compensation or fuel. The departments were
able to cover increased service levels, such as operating costs from expanded snowmelt
areas and new loading and delivery facilities without an increase to general operations.
Charges to the departments for fleet maintenance increased 15% due to fuel costs.
Wages are proposed at a 6% increase (see page 10 for a compensation analysis), and the
cost of benefits for full-time employees came in under the goal and overall decreased by
1.2 percentage points for a total of 35.6% of wages (page 14). A "mini-med" health
insurance program was budgeted at a cost of $20,000 to provide a health insurance option
for our seasonal employees. Two new items are proposed for the 2009 budget: planning
projects such as a comprehensive master plan, housing strategic plan, zoning regulation
updates and the development of green building codes and the Employee Home
Ownership Program (EHOP) pending Council's approval.
Up0
nprelu7unary 6udget.discussions-on;Octolie::7;`Couii6 F`asked; stag-tQ reduce
op:a::ng,expeaditu=es in the,.Genera?.:Fiind by, $9U0Oii.October`Zl'2008; staff
r?.aented' cost-saving: opti`c6s:to Council for that amount; inclu ding. a $200K reduction df
_ 4. . -
new pro,pojects Empl'oyee;:IouiOwneFShip Progn ?EPiUr)was.ieduced;from
$5,00K.t6 . $3.7 K and'Planningpro?eots:were'ruoed froiak;$23SI to $16 JR: $547K of J
savings :m?.general `:operating; costs and : a $ 10K redaction :of council `contn? utions: wer
ats0y suggested. This: proposalkvwas. accepfed by eouacil;,with µa c?iaug?::to c;u:?butionsytu
Cqi nCil'd recte?dt staff td reduce: pr p
non=.profif or ariization& o osed;coatF butians;h ,
10% except;fo=. Commission.on°Speeial Events and Cl aniieTI V fiii ding Tli §'. esulted
ina:cosfsavings of $50;525 T:otalaaving?tf?om:t>ie`General.Fund incTutied?in"tli?
proposahtotal $?18756r' As a result`tlieegeralFnnd'fuad halauce.willtotal':$ZZ5
mfllioi` by?the end; `of 2009:
Headcount is broken into two categories: changes due to expanded (or discontinued)
services and personnel additions approved during the year / accounting corrections.
Headcount due to changes in service levels decreased by .73 full-time equivalents
it i hs). Some of the decrease is due to vacant positions that will not be filled. Also
related to service levels were the additions of a seasonal recruiting coordinator, the
conversion of 2 bus drivers from seasonal to full-time and a summer intem for the
Community Information office. Headcount due to adjustments or personnel additions
arr. red during 2008 totaled 4.93 r 1 hs to the headcount chart, but do not r: r.Qsent
additional staff. Please refer to the "Summary of Changes in Personnel" on page 7.
Economic Outlook
Staff has identified several strategies if the town's revenues do not meet budget in 2009.
Revenue, particularly sales tax and real estate transfer tax, is monitored monthly and a
projected shortfall will be recognized quickly. Depending upon the timing and
magnitude of the projected shortfall, one of the following strategies or a combination of
several strategies could be implemented: reduce the General Fund balance (currently at
70% of annual revenues), but not below the targeted 35% of revenue; defer capital
expenditures; review the need for fixed-term positions and contractors supporting
redevelopment activity; reduce council contributions and/or do not consider any off-cycle
contributions; reduce service levels including bus schedules, landscaping, street cleaning,
trash removal, etc.; and re-evaluate merit increases.
3
CAPITAL PROJECTS FUND
REVENUE - $9,445,300
Sales tax is a primary revenue source for capital projects. For 2009, $6,790,000 or 35%
of the town's projected sales tax revenue is allocated to the Capital Projects Fund. The
35% "split" had been included in the 5-year plan as a part of the 2008 budget for both
2008 and 2009 revenue. However, last month's initial review of the long-term plan for
this fund proposed a 40% split. Staff is recommending that we go back to the 35% split,
which effectively decreases revenue in this fund of approximately $1 M. This is offset by
the projected Use Tax collections of $1M. This projection includes normal construction
activity such as small remodels, etc. No major redevelopment projects are included.
Federal grant revenue of $ I AM is included, however that money is restricted to use
toward a transit center and is offset by the same amount of expenditure, currently shown
as a transfer to the Vail Reinvestment Authority.
EXPENDITURES =a$8 4 AN
In addition to ongoing capital maintenance of $3.4M, noteworthy projects for 2009
include:
o An increase in the Buy Down Program funds to $500K (up from $100K annual)
e Installation of permanent variable message signs at the Main Vail roundabout and
on the frontage road near Four Seasons, while the opportunity exists during
construction near those sites. Cost estimated at $160K. Another $20K is
requested for mobile variable message signs to be used at various locations for
pass closures, parking information, etc.
REAL ESTATE TRANSFER TAX (RETT) FUND
REVENUE - $6,920,825
The primary revenue source for this fund is the I% real estate transfer tax, accounting for
$6,241,000 in projected revenue for 2009. Base transactions (not related to major
redevelopment projects) are projected at a 25% decrease from 2008. $3.3M of
revenue is projected for sales relating to major redevelopment projects such as Four
Seasons, Manor Vail, Willows, and continued sales of Front Door. Total RETT
collections are proposed at a 13.7% decrease from 2008 amended budget. This is a
4
change from the 4.4% decrease presented in June. Please refer to page 7 for the updated
Major Revenue Analysis.
Revenue from the golf course lease ($120K) will be set aside into a restricted account for
future use toward improvements related to the golf course or clubhouse, called the
"Recreation Enhancement Account." The town will finance the Vail Recreation
District's (VRD) portion of a new irrigation system ($1.6M) over a 5-year period, and
2009 revenue includes the first repayment installment of $352K from the VRD.
EXPENDITURES - $99
U71,97U
Use of the RETT Fund is restricted by ordinance to parks, recreation, open space, and
environmental sustainability. In addition to ongoing capital park and landscape
maintenance items of $2.3M, noteworthy projects for 2009 include:
• Improvements to VRD-managed assets totaling $4.4M. This does not include the
$1.6M in financing provided to the VRD for the irrigation system replacement.
Significant projects other than the irrigation system include improvements to the
golf clubhouse, starter shack, roof replacement for Dobson, tennis court repairs,
and ADA access for both the clubhouse and youth services facility.
• Continuation of Forest Health projects ($265K)
• Environmental Sustainability programs ($255K)
Following budget :di_scussions' on4cEnbei 2l;?capitai- expenditures' were ? reduced >x
delaying $3.2 milliion :of projects until}201 Q, s ca11° $1 'M i62uu road b'
lanes, .$13M for a new bike "path alonga: V "
all ' Dri*dObgrdinated with.ro acC
reconstruction), $130K for a concrete "??; Mairi.Va?l;?;abbIiand $670-k
to reconstrnct Ford Park restrooms:: As a result; the RETT Fund t'now p 90eted tb
have a .fend balanee 0 $4BMIAt . .end 0 04i
V
VAIL MARKETING FUND
Business license fees provide the revenue for this fund, which is restricted to marketing
Vail. Revenue is expected to be flat with the 2008 budget as new businesses offset
closures from redevelopment. Accordingly, expenditures for marketing through the
Commission on Special Events (CSE) are flat at $280,000.
DEBT SERVICE FUND
This fund is used to manage principal and interest on the town's outstanding debt. Funds
are transferred from the Capital Projects Fund to meet annual debt service requirements
and to cover the next upcoming principal and interest payments on the 1998A and 2002B
bonds. All debt (principal balance of $8.4M at 12/31/08) is scheduled to be repaid by the
end of 2012.
HEAVY EQUIPMENT FUND
This is an internal services fund that manages the maintenance and repair of town
vehicles and equipment and the purchase of replacement vehicles other than buses and
fire trucks. Costs are charged back to departments based on their use of the vehicles and
..equipment-
HEALTH INSURANCE FUND
This internal services fund manages the-costs of providing health and short-term
disability insurance to employees. Net costs are charged to departments as employee
benefits. Since the town is self-insured on these items, a sufficient fund balance is .
maintained to absorb extraordinary claims experience. Claims over $75,000 per person
are covered by an indemnity "stop loss" insurance product.
DISPATCH SERVICES FUND
This is an entr,.p..se fund, e.g., more than half of its revenue is from sources outside of
the town, managing emergency communications for all of Eagle County. The county and
911 Board currently fund six dispatcher positions and a systems engineer. A capital
request for 2009'.is included in the proposed budget-: The "Coplink" system would allow
the town to participate in an "information sharing consortium" with all other, agencies
within the state. This would provide coordinated data of all criminal justice information
state-wide. Total cost is estimated at $85,000 (pre-negotiations). This cost may be offset
with funding from both a federal grant and the E911 Board Authority. The remaining
$50,000 of capital expenditure is the annual amount appropriated for computer and
equipment upgrades, etc.
CONFERENCE CENTER FUND
This fund was established in 2003 to account for a 1.5% public accommodations tax and
a .5% sales tax'imposed by election for the purpose of building and operating a
conference center in the town. These taxes were rescinded by election in November of
2005. A TABOR election is required to release Conference Center funds for any
purpose. The fund balance is projected to be $9.7M by the end of 2009.
6
Major Revenue.Analysis
2009 Budget
2004 2005 2006 2007 2008 2008 .2008 2009
Actual Actual Actual Actual Budqet Amended Forecast Proposed Comments
% vs: 2007 %,vs. 2007 % vs. '08 forecast
General Sales Tax 15,581,575 16,791,157 17,986,796 18,913,138 19,400,000 19,400,000 19,400,000 19,400;000 2009 base transactions reduced by 3%; additions for redevelopment bring back to 0%
5.7% . 7.8% 7.1% 5.2% 2.6% 2.6% 2.6% 0.0%
RETT Tax 4,850,152 6,206,054 6,239,744 6,536,118 8,230,000 7,230,000 7,230,000 6,241;000 2009 includes Manor Vail, Front Door, Four Seasons and Willows (48% of total)
48.3% 28.0% 0.5% 4.7% 25.9% 10.6% 10.6% -13.7% "Base" transactions were reduced by 25% from 2008
Perking Revenue 3,355,855 3,725,995 4,099,674 4,618,882 3,736,380 5,111,880 5,111,880 5,680,744 Flat with 2007 volume; Forecast based on YTD collections and new parking rates
12.1% 11.0% 10.0% 12.7% -19.1% 10.7% 10.7% 11.1%
Property Tax Revenue 2,466,313' 2,468,978 2,750,693 2,819,823 3,660,000 4,110,000 4,110,000 4,110,000 Based on County assessors projections; will be flat from 2008 b/c 2009 is not a
-7.6% 0.1% 11.4% 2.5% 29.8% 45.8% 45.8% 0.0% re-assessment year
Lift Tax Revenue 2,496,162 2,777,698 2,975,097 3,039,619 3123,852 3,123,852 3,190,651 3,190,000 Flat with '08 forecast and 2.1 % incr. from budget; Forecast based on YTD (up 7% from '07)
9.8% 11.3% 7.1% 2.2% 2.8% 2.8% 5.0% 0.0% and assumes a 5% decrease from'07 December
Construction Fees 1,608,461 2,466,054 3,481,989 4,992,752 2,280,000 2,713,000 2,713,000 1,681,250 Based on current construction, project estimates; 2007 major redevelopment included
57.6% 53.3% 41.2% 43.4% 54.3% -45.7% -45.7% -38.0% Four Seasons, Manor Vail, Mountain View, Ritz Carlton, Solaris and Willows
2008 includes Ritz Carlton, Solads; 2009 includes Fogata/Strata
Construction Use Tax - - - - - 500,000 500,000 1,000,000 Based on estimated "base" projects (minor construction projects).
WA 100.0%
. Other Taxes 1,254,005 1,251,928 1,367,139 1,399,739 1,356,800 1,617,470 1,617,470 1,298,719 County sales tax, Road & Bridge, Hwy users revenue, etc.
-0.9% -0.2% 9.2% 2.4% -0.1% 15.6% 15.6% -19.7%
Federal I.County Grants 1,412,098 19,500 1,739,052 59,542 815,577 1,284,435 1,284,435 1,400,000 2008 bus grants $815K, $317 from County for 1-70 Fiber and $149K for TR/Buffehr path
1474.2% WA N/A NIA WA N/A WA WA 2009 transit center
Earnings on Investments 446,430 1,112,872 2;133,315 2,585,412 1,405,550 •1,405,550 1,405,550 985,111 Decreases from '07 to'08 and '09 due to reduction in capital projects fund;
43.1% 149.3% 91.7% 21.2% -45.6% 45.6% -45.6% -29.9% Estimated 2.5% return for 2009; 2008 was budgeted at 4.95%
Rental Income 803,939 780,214 827,280 897,958 763,000 797,400 797,400 795,300 Flat
30.4% -3.0% 6.0% 8.5% -15.0% -11.2% -11.2% -0.3%
E911 and Interagency Dispatch 1,088,068 1,165,164 1,337,583 1,528,608 1,538,877 1,657,622 1,657,622 1,814,512 '08 and '09 includes increase in occupancy charges to agencies; anficipate full staffing
4.9% 7.1% 14.8% 14.3% 0.7% 8.4% 8.4% 9.5%
All Other Revenue 8,694,827 10,176,103 5,225,595 7,448,625 3,007,182 5,090,649. 5,090,649 , 3,374,740 2005 included $4M Conference Center collections & $2M project reimbursement;
8.4% 17.0% -48.6% 42.5% 59.6% -31.7% -31.7% -33.7% 2007 included $1.2M recreation ammenities and $1.3M project reimbursement
2008 amended for over $1 M of project reimbursement
Total Revenue 44,057,885 48,941,716 50,163,958 54,840;217 49,317,218 54,041,858 54,108,657 50,971,376
% compared to Prior Year 15.0% 11.1% 2.5% 9.3% -10.1% 1.5% -1.3%
Major Revenue Analysis 2009 7 1029/2008
Town of Vail 2009 Budget
Summary of Changes in Personnel
From 2008 Original Budget to 2009 Budget
Expanded / Discontinues Services:
Shared employee (Public Relations, Econ Dev, Environmental)
Police - seasonal Front Door CEO
Seasonal recruiting coordinator
Bus Drivers: 2 converted to full time from seasonal
Summer inter for Public Relations (replaces shared employee)
Public Works - seasonal office help
Total FTEs related to Expanded Servcies:
Adjustments / Approved in Prior Years:
Forest Health seasonals (no new employees from 2008 - Approved '06)
Community Development - Environmental Planner (Approved '08)
Parks seasonal adjustment (no new employees from 2008)
Add 2 seasonal bus drivers for Frontage Road pickup (Approved '08)
Fire - administrative assistant (Approved '08)
AIPP - Schedule adjustment
Library - Schedule adjustment
Building Maintenance Worker
Total FTEs related to Adjustments:
Total Changes to FTE Count:
(1.00)
(0.48)
0.50
0.25
0.25
(0.25)
(0.73)
3.00
1.00
0.96
0.75
. 0.25
0.05
(0.08)
(1.00)
4.93
4.20
8
TOWN OF VAIL 2,009 BUDGET
TEN-YEAR SUMMARY OF. BUDGETED POSITIONS BY DEPARTMENT
2009
Positions,
Department 2000 2001- 2002 2003 2004- 2005' :2006 2007 2008 2009 Change
Full-Time Regular Positions - Funded by TOV
Town Officials 6.90 6.50 7.10 7.10 6.50 6.90 6.90 7.06 6.23 6.23 0.00
Administrative Services 16.40 18.45 18.00 18.00 18.00 19.15 18.15 19.68 21.02 20.35 (0.67)
Community Development 15.00 14.00 15.00 15.00 14.00 13.85 13.85 15.18 15.18 17.85 2.67
Fire 18.00 16.00 18.20 18.20 18.00 18.00 18.00 18.00 22.00 21.25 (0.75)
Police and Communications 65.50 61.25 60.25. 61.75 61.75 63.75 54.25 54.50 54.50 54.50 0.00
Library 8.75 8.75 8.75 8.75 6.38 6.38 6.38 6.63 6.63 6.55 (0.08)
Public: Works, Streets & Roads, Lan( 29.50 30:00 29.00 29.75 29.75 31.25 31.75 31.75 31.75 30.80 (0.95)
Transportation & Parking 28.50 28.50 28.50 28.50 27.50 30.50 31.00 31.00 31.00 33.00 2:00
Fleet Maintenance 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 0.00
Facility Maintenance 21.00 21.50 21.50 20.50 20.50 20.00 20.00 20.00 20.00 20.00 0.00
Capital Projects 0.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00
Total FTE's - Full-Time Regular 222.55 218.95 220.30 221.55 216.38 223.78 213.28 216.80 221.31 223.53 2.22
Fixed Term Employees
Administrative Services 1.00 1.00 1.00 - 1.00 - - - 0.00
Community Development 2.00 6.00 6.00 '5.00 4.00 4.00 0.00
Fire 1.00 2.00 2.00 2.00 2.00 0.00
Police and Communications - - - - - 1.48 3.48 4.48 4.48 4.00 (0.48)
Public Works, Streets & Roads, Landscaping 1.75 1.63 1.63 1.63 1.50 (0.13)
Capital Projects 0.75. 2.00 2.38 2:38 2.63 2.50 (0.13)
Total Fixed-Term 0.00 0.00 1:00 1.00 3.75 12.23 16.49 15.49 14.74 14.00 (0.74)
9
TOWNf OF VAIL.2009 BUDGET
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
2009
Positions '
Department 2000 2001 2002 2003 2004 2005 2006- 2007 2008 2009 Change
Externally Funded Employees
Police and Communications 2.00 4.00 4.00 7.50 8.00 6.50 .7.00 8.00 8.00 8.00
Total Externally Funded - 2.00 4.00 4.00 7.50 8.00 6.50 7.00 8.00 8.00 8.00 0.00
Seasonal Positions - Funded by TOV
Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Administrative Services 0.42 0.42 0.42 0.42 0.42 0.98 1.04 0.59 1.19 1.94 0.75
Community Development 0.48 0.96 0.96 0.96 0.48 0.00 0.00 0.00 1.25 0.25 (1.00)
Fire 1.40 1.40 1.40 1.51 1.68 7.20 7.20 10.20 3.00
Police and Communications 1.02 0.93' 0.93 0.48 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Library 0.93 0.93 0.93 1.09 2.48 2.48 2.48 1.70 1.70 1.70 0.00
Public Works/ Streets ,& Roads/Land 9.26 10.18 10.18 9.55 7.57 8.69 8.94 11.42 11.90 12.86 0.96
Transportation & Parking 25.90 25.75 28.00 26.89 25.84 23.24 22.78 25.31 26.70 25.70 (1.00)
Facility Maintenance 0.83 0.83 0.83 0.83 1.33 .1.33 1.36 1.38 1.38 1.38 0.00
Total Seasonal / Part-Time 38.84 40.00 43.65 41.62 39.52 38.23 38.28 47.60 51.32 54.03 2.71
All FTE's (Full-Time Equivalents)
Town Officials 6.90 6.50 7.10 7.10 6.50 6.90 6.90 7.06 6.23 6.23 0.00
Administrative Services 16.82 18.87 19.42 19.42 19.42 20.13 20.19 20.27 22.21 22.29 0.08
Community Development 15.48 14.96 15.96 15.96 16.48 19.85 19.85 20.18 20.43 22.10 1.67
Fire 18.00 16.00 19.60 19.60 19.40 20.51 21.68. 27.20 31.20 33.45 2.25
Police and Dispatch 66.52 62.18 61.18 62.23 69.75 71.73 64.73 66.98 66.98 66.50 (0.48)
Library 9.68 9.68 9.68 9.84 8.86 8.86 8.86 8.33 8.33 8.25 (0.08)
Public Works, Streets & Roads 38.76 40.18 39.18 39.30 37.32 41.69 42.32 44.80 45.28 45.16 (0.12)
Transportation & Parking 54.40 54:25 56.50 55.39 53.34 53.74 53.78 56.31 57.70 58.70 1.00
Fleet Maintenance 13.00 .13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 0.00
Facility Maintenance 21:83 2233. 22.33 21.33 21.83 21.33 21.36 21.38 21.38 21.38 0.00
Capital Proiects 1.00 1.00 1.00 1.75 3.00 2.38 2.38 2.63 2.50 (0.13)
Total FTE's 261.39 25895 .264:95 264.17 267.65 280.74 275.05 287.88 295.37 299.56 4.20
10
MEMORANDUM
TOWN OF VAI
TO: Vail Town Council
FROM: Human Resources & Risk Management Staff
DATE: October 2, 2008
RE: Compensation comparison and salary recommendations
Our compensation philosophy is to "be a competitive payer in our chosen markets." Since
2005, we have informally targeted to be a 60% payer, or slightly above average. Our
analysis in 2007 shows we were an average payer compared to our target market. As you
will see on the attached 2008 charts, we have fallen below the average of our comparison
group.
An informal survey done this week shows that most of our comparison group will be
averaging about 6% in total compensation adjustments. The 2009 budget as presented
provides for funding to match this 6% average. Although this budget does not allow us to
increase our competitiveness in our market, it is intended to prevent further decline. Given
the current economic climate, we feel this strategy is appropriate and will look to healthier
economic times to make adjustments allowing the town to once again be a competitive
payer in our market.
Attached you will find several charts showing our actual pay practices as compared to our
identified peer group.
Attachments include:
• Attachment A - 2008 Actual Base Salary Comparison. This chart shows the base
pay practices of the town and our identified peer group.
• Attachment B - 2008 Actual Base Salary Comparison Average. This chart shows
the same base pay practice of the town as compared to the average of our peer
group.
• Attachment C - 2007 Actual Base Salary Comparison. This chart illustrates our
2007 base pay practice comparison.
Attachment A
TOWN OF VAIL
120000-
100000-
80000
ffl?
m
e0
m 60000
es
3
C _
C
Q
40000
20000 -
0
0
Actual Base Salary Comparison
JlA_ bi
200 400 600 800 1000
Points
12
Summit
?- - Vail
120000-
100000'-
80000-
40
ea
60000.-
40000-
20000 -
01
0
200
400
Attachment B
TOWPI> OF VAIL
Base Salary Practice
TOV vs. Counties/Municipalities
2008
600'
Points
13
800
my/Munis
OV
1000
1200
120000
100000-
80000
4*
?a
0000
60000-
c
a
40000
40000-
Attachment C
Attachment
TOWN OF VAIL
Base Salary Practice
TOV vs. Counties/Municipalities
2007.
- - Cnty/Munis
a ° TOV
20000 -
0
0 200
400
660
Points
14
800
1000 1200
Town of Vail
Employee Benefits
2009 Budget Proposal
$ % Salary
Full-Time Regular Employees
Fee Based
Health Insurance 2,475,000 17.2%
Group Term Life and Accidental Death Insurance 85,000 0.6%
Long-term Disability Insurance 60,000 0.4%
Survivor's Life Insurance 76,000 0.5%
Short:term Disability Insurance 40,000 0.3%
Wellness Benefit 94,000 0.7%
Sworn Officer Death and Disability Insurance 62,000 0.4%
Subtotal Fee Based 2,892,000 20.1%
Payroll Based
Pension Contribution 2,271,720 15.8%
Medicare 208,114 1.5%
Workers' Compensation Insurance 194,100 1.4%
Unemployment Compensation Insurance 43,100 0.3%
Subtotal Payroll Based 2,717,034 18.9%
Total Full-Time Benefits 5,609,034 39.1%
Part-Time and Seasonal Employees
Fee Based
Wellness 80,000 4.2%
Mini-Med Program 20,000 1.0%
Payroll Based.
Pension Contribution 28,769 1.5%
Medicare 27,810 1.5%
Workers' Compensation Insurance 25,900 1.4%
Unemployment Compensation Insurance 5,754 0.3%
Subtotal Payroll Based 88,232 4.6%
Total Part-Time and Seasonal Ben X4 188,232 9.8%
jotal Benefits - All Employees 5,797,266 35.6%
15
1 st Reading
TOWN OF VAIL 2009 BUDGET PROPOSAL
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
2008 2008 2009 Fav (Unfav)
2007 Original Amended Proposed vs 2007 9/oage
Actual Budget Budget Budget Amended Variance
Revenue
Local Taxes:
Sales Tax Split b/t Gen1 Fund & Capital Fund 56/44 60/40 60/40 65135
Sales Tax $ 10,741,500 $ 11,640,000 $ 11,640,000 $ 12,610,000 $ 970,000 8.3%
Property and Ownership 3,012,030 3,843,800 4,293,500 4,293,500 - 0.0%
Ski Lift Tax 3,039,619 3,123,852 3,123,852 3,190,000 66,148 2.1%
Franchise Fees, Penalties, and Other Taxes 877,634 826,110 926,110 899,935 (26,175) -2.8%
Licenses & Permits 5,083,017 2,353,950 2,786,950 1,755,200 (1,031,750) -37.0%
Intergovemmental Revenue 1,509,039 1,366,800 1,748,660 1,308,719 (439,941) -25.2%
Transportation Centers.. 4,514,392 3,736,380 5,111,880 .5,680,744 568,864 11.1%
Charges for Services 837,148 817,135 767,135 798,838 31,703 4.1%
Fines & Forfeitures 347,090 215,000 259,000 260,000 1,000 0.4%
Earnings on Investments 984,040 675,000 675,000 495,000 (180,000) -26.7%
Rental Revenue 897,958 763,000 797,400 795,300 (2,100) -0.3%
Miscellaneous and Project Reimbursements 195,016 70,000 111,357 59,000 (52,357)_ -47:0%
Total Revenue 32,038,483 29,430,727 32.240,844 32,146,236 (94,608) -0.3%
Expenditures by Type:
Municipal Services: .
Town Officials 1,245,517 1,370,278 1,234,732 1,298,703. (63,971) 5.2%
Administrative Services & Risk Management 3,155,193 3,339,290 3,408,212 3,466,328 t (58,116) 1.7%
Community Development & Housing 3,329,590 3,367,055 3,505,508 3,122,081 S 383,427 -10.9%
Police 4,287,404 4,696,544 4,756,631 1 4,871;111 (114,480) 2.4%
Police Communications 512,427 535,657 535,657 1 543,0721 (7,415) 1.4%
Fire 2,305,073 2,414,842 2,558,801 2,769;703 (210,902) 8.2%
Public Works .& Streets 3,134,300 3,412,894 3,491,395 " 3,726,449 (238,054) 6.7%
Transportation & Parking 4,185,772 4,405,167 4,559,966 4,723,939 (163,973) 3.6%
Facilities 3,213,243 3,380,924 3,457,399 3,9.45,981 (488,582) 14.1%
Library 752,031 839,062 842,762 854,593 (11,831) 1.4%
Economic Development " 1,293.767 1,572,483 1,578,087 1,501,713 76,374 -4.8%
Total Expenditures 27,414,317 29,334,196 29,929,150 F 30,823,673 1 (894,523) 3.0%
Revenue Over (Under) Expenditures 4,624,166 96,531 2,311,694 1,322,563 . (989,131)
Transfer to Capital Projects Fund (222,500) (441,000)
Planning Projects (160,000)
Employee Home Ownership Program (375,000)
Total Expenditures 27,636,817 29,334,196 30,370,150 31,358,673 (988,523) 3.3%
Revenue Net of Transfers & New Programs 4,401,666 96,531 _ 1,870,694 787,563
Beginning Fund Balance 15,433,051 14,686,181 19,834,717 21,705,411
Ending Fund Balance $ 19,834,717 $ 14,782,712 $ 21,705,411 $ 22,492,974
16
1 st Reading
TOWN OF VAIL 2009 BUDGET PROPOSAL
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
2008 2008 .2009. Fav (Unfav)
2007 Original Amended Proposed vs 2007 %age
Actual' Budget Budget Budget Amended Variance
Revenue
Local Taxes:
Sales Tax Split b/t Gen'I Fund & Capital Fund
Sales Tax
Property and Ownership
Ski Lift Tax
Franchise Fees, Penalties, and Other Taxes
Licenses & Permits
Intergovernmental Revenue
Transportation Centers
Charges for Services
Fines & Forfeitures
Earnings on Investments
Rental Revenue
Miscellaneous and Project Reimbursements
Total Revenue
Expenditures
Salaries
Benefits
Subtotal Compensation and Benefits
Contributions and Special Events
All Other Operating Expenses
Heavy Equipment Operating Charges
Heavy Equipment Replacement Charges
Dispatch Services
Total Expenditures
Revenue Over (Under) Expenditures
Transfer to Capital Projects Fund
Planning Projects
Employee Home Ownership Program
Total Expenditures
Revenue Net of Transfers & New Programs
Beginning Fund Balance
Ending Fund Balance.
56/44 60/40 60/40 65135
$ 10,741,500 $ 11,640,000 $ 11,640,000 $ 12,610,000
3,012,030 3,843,500 4,293,500 4,293,500
3,039,619 3,123,852 3,123,852 3,190,000
877,634 826,110 926,110. 899,935
5,083,017 2,353,950 2,786,950 1,755,200
1,509,039 1,366,800 1,748,660 1,308,719
4,514,392 3,736,380 5,111,880 5,680,744
837,148 817,135 767,135 798,838
347,090 215,000 259,000 260,000
984,040 675,000 675,000 495,000
897,958 763,000 797,400 795,300
195,016 70,000 111,357 59,000
32,038,483 29,430,727 32,240,844 32,146,236
12,074,815 13,108,428 13,371,331 1 14,119,592 1
4,325,805 4,477,762 4,619,262 4,795,382
16,400,620 17,586,190 17,890,593 18,914,974
1,293,767 1,327,340 1; 399, 706 I 1,315,675
6,782,615 7,162,216 7,371,518 j 7,223,434
1,802,102 2,093,150 .2,100,650 2,147,637
622,786 629,643 631,026: 678,881
512,427 535,657 535,657 543,072
27,414,317 29,334,196 28,929,150 30,823,673
4,624,166 96,531 2,311,694 1,322,563
(222,500) (441,000)
i (160,000)
(375,000)
27,636,817 29,334,196 30,370,150 31,358,673
4,401,666 96,531 1,870,694 787,563
15,433,051 14,686,181 19,834,717 21,705,411
$ 19,834,717 $ 14,782,712 $.21;705,411 $ 22,492,974
$ 970,000 8.3%
- 0.0%
66,148 2.1 %
(26,175) -2.8%
(1,031,750) -37.0%
(439,941) -25.2%
568,864 11.1%
31,703 4.1%
1,000 0.4%
(180,000) -26.7%
(2,100) -0.3%
(52,357) -47.0%
(94;608) -0.3%
(748,261) 5.6%
(276,120) 6.1%
(1,024,381) 5.7%
84,031 -6.0%
148,084 -2.0%
(46,987) 2.2%
(47,855) 7.6%
(7,415). 1.4%
(1,918,904) 3.0%
(988,523) 3.3%
17
A
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B
C
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Last Year (ind, off-cycle)
2009 Requests
Staff Recommendations
Council
Council
2008 Cash 2008 In-Kind
TOWN OF VAIL FUNDING REQUEST 2008In-Kind funded
Funded Value
ntributions:
GENERAL FUND C 2009 ('ash
Request
2009 In-Kind Request 2009111-
Kind
Value Variance to
2008
F'undin
g Staff
Recom'd
Cash Staff
Recom'd
In-kind 2009111-
Kind Value Approved
Cash
10!712008 Approved
Cash
10121/2008
o
75 (100
/ N
Y
k Plilh
C
d 000
75 75,000 75,000 67,500
ew
or
o ora
o
Bravo.
armonjp -
hia Orchestra 75,000
BrarolColorado /Philadel ,
75,000
75,000
75.000
-(17,500
p
000 15 Ford Park Parking
25
l
d
! C 25,000 15 Ford Park Parkin 25,000 15 Ford Park Parkin 2,500
.
ora
o
o
Bravo
Vail Fanners Market 6,,000 Traffic, buses, signs 4.000
Vail Jazz Festival (June-Sept'09) - 7,100 6,500
45,000 Traffic, buses, signs 4,500 500
37.500 6.500 Traffic, buses, signs 4,500 6.500
50 x.850
,750
-
-
--- -- --
d f
`SL
i f
d 26,500 ?)6' 00 - 2,
850
?-
rom
un
e
Prev
o S6j Museum 20,000
o
olor 55,000 2 Gold parkin asses 35,000 _
g
,
l
(s
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ul Valley
lit
P
Fl
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ta
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12
000
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12
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12.000
10,000 _ 10,800
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05) ADA & public transit 15
Bi
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(D ADA & public transit 20,000 ADA & public transit 20,000 No No
,
ec.
-
.
r
s o
rey
Parl;jp, 11100
Th
S
i Parkin 3,000 Parkin 3,000 Yps Yes
on _
e
ess
000 P
ki
5 500
3 5
000 Parkin 500
3 - 5,000 Parkin 3,500 5,000 5,000
ar
ng
.
American Ski Classic
u,
28500 PD & PW su
i
t S
l Wi
C
B ,
7
500 ,
28,500 PD & PW support .
7,500 28,500 PD & PW support 7,500 - 28,500 25,650
n
_
er
es
oncer
nter
Street
eal
000
national Dance Festival ' 50
V
il Inte , 50,000 - 50,000 50.0001 45,000
,
a
r
r-
250 PD presence
hts) 1 27
Ni
(H
t S
d A
hith
t
ld R
F
800
2
250
27
PD presence
2,800
27,250
PD presence
2,800
27.250 1 24,52,
.
g
er
o
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mp
ea
.
or
Gera
000 PD & PW support
e 150
l
d
Sta
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-
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12 , -
,
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ass
c
nternat
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vc ,
tion (VCBA)
Vail Chamber & Business Associ
a
E
S
S
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d
t 4
000 4
000 4,000 Wait Wait
now
s
xpo
por
ora
o
Co
Customer Service Trainin
Di .
- -
39
000 ,
g
snev
ressions
Premier Im .
15,000 15,000 1 Blue parking ass - 15.000 15,000 13.500
p
Vail Guide - 10,000 10,000
0ev Home Source
The V 000
J i 30,000 15,000
f
i
l
S
l E
i
` '
750
76$ 79L810 21060 791,810 791,$J0 791,810
vcp
s
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a
C
Fund Climbing, Wall World Cu , 50,000 8,000 50.000
TOTAL ECONOMIC 1,373,800 0 47,800 1,265,060 0 41,300 131,060 1,204,060 1,1668,060 1,160,235
ATIONAL
EDUC 000 45
000
0
ti
l
t
ib
Child
l 000
50 000
50 = 50,000 ,
.
5
_
.
con
r
u
cgrp - annua
Eagle Val
ey
on -
A
f America (FB[
L
d
P
B , Dobson l Transportation 151000
.
ers o
usiness
ea
y(Ofe
oltt /idly
-
?ail Valle) Exchange I Youth Reco nitinn Award
'1'O'I'AL EDUCATIONAL -
7,000
57,000 0
7,000
57,000
0
15,000
7,000
57,000
1,000 6,300
57,000 51,300
'T'ION
RECREA 285
5 Yes
Y
1
t 29
N
2009) 1
Cl
b V
il (O 5
285
ns of ic
4 d 4 davs of ice 5,285 4 days of ice , es
.
V
o
.
-
ov
u
a
c
Ski & Sno %?oil)Q
500-6001 day prk 4,000
VVMC S rin Fashion Sliow & Luncheon (Mar 25.2009) 5001-day parkin asses 11500 - 3001-day parking asses 7,500 Yes Yes
_
( 9 davs of ice 15391
2009 Tourname
N
A
H
k
i
l 9 davs of ice + Donovan I day 15,391 9 davs of ice +Donovan I day 15,391 Yes Yes
ov
ssociagpp
n
oc
ey
or
Vail
wi
176
'09) 13 days of ice 17
1 1) 09 & Tate
r Dec
f V
l
J
b
l
l
9 do's of ice
11,891
-
9 davs of ice
11,891
Yes 95
-
.
(
u
o
a
u
y
Skating C
& Feb'09)
d
S
l 6 parking asses for 7 Sundays 1,050 6 parking asses for 7 Sundays 1,050 Yes Yes
_
ays an
un
vnn ics (
S ecial O
ad Valley Athlete Commission (See item G) 10.000 10,000 - 10,000 10,000 9,000
A
d
m
A 10
000 10,000 -
ca
gp)v
rts
j?
Vail Pwyforo
Small Champions of Colorado ,
10,000 -
10 000 -
TOTAL RECREATION
SUB TOTAL -CONTRIBUTIONS 10,000
1,440,800 0 41,852
89,652 30,000
1,352,060 0 46,117
102,417 20,000
151,060 10,000
1,271,060 10,000
1,235,060 9,(1(10
1,220,535
ARRANGEMENTS and AGREEMENTS: --
18
W
wv7-unti1UUt1"--4 t.,.,,.?..?..
Last Year (incl. off-cycle)
2009 Requests Staff Recommendations
Council
Council
2008 ('.ash 2008 In-Kind
TOWN OF VAIL FUNDING REQUEST 20081n-Kind Funded
Value
Funded 2009 Cash
Request
20091n-Kind Request 2009 In-
Value
Kind Variance to
2008
Funding Staff Staff
Recom'd Recom'd
Cash In-kind 2009 1n-
Kind Value Approved
Cash
1017/2008 Approved
Cash
10/21/2008
=
l
5
V
alley Comm. TV
01
Vail
70
000 000
70 - 70.000 70.000 70,000
,
Franchise Fee
Children's Garden of Learnine
,110
SUB TOTAL, - ARRANGEMENTS and AGREEMEN' 7011
GRAND TOTAL General Fund 11510,800
9,652 ,
15.000
85,000
1,437,060
-
102,417 15,000
15,000
166,060
70,000
1,341,060
70,000
1,305,060
70,000
1,290,535
nsfer Tax Fund:
t
Tr
l E
t
R
a
s
a
e
ea
den Foundation
d Al
i
G
F
B -
ne
ar
or
p
etty
lacement (out of cycle 08) 20,000
Brid
e Re _ (Fp.00(1) - - _
g
p
erations 60,000
O 75,000 15,000 61,800 61,800 __ 55,620
p
Meditation Garden Renovation 16,600 (10.000) -
W
h
d
aters
e
Eagle River
Sediment Pollution Efforts 100,000 125,000 25.000 100,000 100.000 90.000
_
U
id
H
Cl
ean
wy
p
e
RivBJ & Community Pr
TOTAL RET'F 190,000 0 0 200,000 0 0 1010110 161,800 161,800 145,620
i Information Booth Contract 217.405 -- 217,405 - 20Q99p 209,990 209,990
Grand Total 1,918,205 0 89,652 1,854,465 0 102,411 0 19712,850 1,676,850 1,646,145
2009 Contributions
Please see the attached spreadsheet to coincide with the following background and
recommendations.
ECONOMIC
A. Bravo! Colorado
BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting $175,000 to help
fund .travel, administration, marketing, advertising and promotional .. expenses for the 2009
Philadelphia Orchestra and the New York Philharmonic - Vail Residency programs.
STAFF RECOMMENDATION: Staff recommends funding at $175,000 (flat with 2008). Historically,
the Town of Vail has contributed funding to the New York Philharmonic and the Philadelphia .
Orchestra Tier 1 programs as well as another $25,000 towards Bravo! operating expenses. The
cultural benefit to the Town of Vail and the tourist attraction of this event are major factors in st'aff's
j recommendation ."for funding.
B. Vail Farmer's Market.
BACKGROUND INFORMATION: Vail Farmer's Market is requesting $4,500 of in-kind value to
cover the cost of services provided by the Town of Vail during the events, and $6,500 cash to cover
the cost of traffic control. The Commission on Special Events funded $54,175 toward the Farmer's
Market in 2008.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request of $4,500 which will
be included in the town's 2009 operating budget. Staff also recommends funding $6,500 in cash to
be used for traffic control.
C. Vail Jazz Foundation
BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting $45,000 to help.fund the
Vail Jazz Festival during Labor Day weekend, the co-sponsorship.of the Columbus Jazz Orchestra
performance (a kick-off to the Bravo! series at Ford Amphitheater June '09), summer concerts at
the Farmers' Market and the Jazz at Vail Square summer series. This funding request combines
prior years' requests of -both the Commission on Special Events (CSE) and Town Council
contributions. 2008 contributions totaled $33,095. The Jazz Foundation is also requesting the
$4,500 normally paid to them by the Farmers' Market be included in the Council contributions.
STAFF RECOMMENDATION: Staff recommends funding a total of $34,000. This amount
represents $7,500 for the Labor. Day weekend event (flat with 2008) and $26,500 of funding for the.
remaining events (3% increase"from '08 CSE funding). Staff supports funding the entire request
within the culturally-designated events category,. rather than requiring two separate requests to
Town Council and the CSE.' Staff also recommends that the Jazz Foundation negotiate with the
Farmers' Market for a similar agreement to 2008 for the jazz series at the Market.
20
D.. Colorado Ski Museum
BACKGROUND INFORMATION: The museum is requesting total funding-of $55,000 and 2 Gold
parking passes. The funding will be used as follows: $5,000 to help offset the cost of evening staff;
$10,000 contribution toward initial planning of a 50t?' anniversary Vail History documentary; $15,000
contribution toward an "Ask a Vailite" interactive exhibit; $15,000 contribution toward continued free
admission; $10,000 contribution for community education initiatives. The 2 Gold passes would be
used for a fundraising auction item or a membership benefit.
STAFF RECOMMENDATION: With such high parking demand in our community, staff does not
recommend parking passes (one blue pass is already granted as part of their lease). The remaining
items are not recommended for funding: $5,000 of staffing costs should not be necessary any
longer because the 2009 proposed budget includes additional evening hours of operation for the
information booths; planning the 50th anniversary documentary ($1 OK) is considered too early in the
process; $15K for the historical interactive kiosk is not recommended because the town already
contributed $20K in 2008 for the creation of a historical display; rather than contributing $15K
toward free admission, staff recommends a donation box within the museum or a nominal admission
fee ($1) to cover this financial need; the $1 OK in education initiatives is not recommended because
it could be covered by'nominal usage fees from attendees or fundraising as done by other non-profit
agencies such as the Betty Ford Alpine Gardens or the Gore Range Science School.
E. Vail Valley Partnership (VVP)
BACKGROUND INFORMATION: The VVP is requesting funding of $10,000 for a new program
Destination Earth: the Green Hospitality Program". This voluntary and non-regulatory program
would acknowledge and reward environmentally conscious facilities in the, Vail Valley
business/hospitality community. Other funding partners include the Beaver Creek Resort Company
at $10K, Eagle County at $10K and .Avon at $7.5K... Currently, the town's 2009 budget for
environmental sustainability (RETT) includes $5,000 toward this program.
STAFF RECOMMENDATION: Staff recommends funding at $5,000. This would add to the $5,000
included in the 2009 proposed budget for the Environmental Sustainability department. Staff
recommends that in future years this request go entirely through the Environmental Sustainability
department.
F. EGE Air Alliance
BACKGROUND INFORMATION: The EGE AirAlliance is requesting funding of $12,000 ($10,000 .
pledge for potential shortfall and :$2,000 for marketing and administration). The EGE Air Alliance
works to develop and improve air service to the Eagle County Regional Airport.
STAFF RECOMMENDATION: 'Although the airport runway is closed for the summer of 2009, this
guarantee will be used for the fall. program (American flights to/from Dallas). Eagle County
guarantees the summer flights, and the Air Alliance guarantees fall flights. Staff recommends
funding at the requested amount of $12,000.
21
G. Vail Valley Foundation (VVF)
BACKGROUND INFORMATION: The Foundation is requesting $5,000 for the American Ski _
Classic and $26,500 of in-kind funding for the use of town services during various winter events
(Birds of Prey, The Session and the American Ski Classic). They are also requesting $105,750 of
cash funding, and $10,300 of in-kind for entertainment programs (Street Beat; Vail International
Dance Festival and Hot Summer Nights).
The Vail Valley Foundation (VVF) presented a proposed cycling event for 2008 that ultimately
was withdrawn because major sponsorship was not secured. At that time, Council had
earmarked $150,000 cash to support this event and those dollars are in the process of being
returned to the town. In June, the VVF requested funding for the 2009 Colorado Stage
International Cycle Classic, but they have recently rescinded the request due to lack of
sponsorship guarantees.
STAFF RECOMMENDATION: Staff recommends funding the in-kind requests for the special.
events and those costs are built into the town's 2009 operating budget: Staff also recommends
the following levels of cash funding: $5,000 to the American Ski Classic; $28,500 toward Street
Beat; $50,000 to the Vail International Dance Festival; and $27,250 toward Hot Summer Nights,
for a total of $110,750.
H. Vail Chamber & Business Association (VCBA)
BACKGROUND INFORMATION: The VCBA is requesting a total of $29,000 of funding and 1 blue
parking pass for the following programs: $4,000 for the Colorado Snow Sports Expo, $15,000 and a
blue parking pass for Premier Impressions and $10,000 for the Vail Guide.
STAFF RECOMMENDATION: Staff recommends funding $4,000 for the Colorado Snow Sports
Expo and $15,000 for the town's participation in the Premier Impressions program. Staff does not
recommend providing a blue parking pass due to the high demand for parking in our community. In
addition, staff does not recommend funding for the Vail Guide as advertisers normally cover the cost
of publication. 'The town has budgeted for a two-page advertisement in the 2009 Vail Guide through
the Economic Development department (2008 cost was $4,280).
I. The Valley Home Source (TVHS)
BACKGROUND INFORMATION:. NHS is requesting funding of $30,000 toward administrative
support tasks related to'tracking and qualification of deed restriction management and public
information tools such as homebuyer seminars, brochures and the web site. NHS offers-deed-
restriction management services,, policy advisement, research data and an opportunity to address
housing issues collaboratively with neighboring towns and Eagle County.
STAFF RECOMMENDATION: Staff does.not recommend funding due to the lack of return on
investment on the $15,000 awarded in 2008. Although participation in this county-wide effort is
important, staff is concerned with duplication of services.
22
J. Commission on Special Events (CSE)
BACKGROUND INFORMATION: The CSE is requesting funding for various events, totaling
$791,810. This amount is a 3% increase from 2008, based on the town's overall departmental
budget guidelines.
STAFF RECOMMENDATION: Staff recommends funding at the requested level, with an additional
$50,000 earmarked for the 2009 Climbing Wall World Cup. The Climbing Wall event was funded by
2008 off-cycle contributions so was not part of the 2008 CSE budget.
An additional $55,619 of staffing '& related expense is currently included in the town's 2009
operating budget. The entire CSE budget is now a part of the Economic Development Department
of the town.
EDUCATIONAL
K. Eagle Valley Childcare (EVC)
BACKGROUND INFORMATION: The EVC has requested $50,000 of funding for 2008. This is the
same amount awarded in 2008.
STAFF RECOMMENDATION: Because the town is a founding partner, staff recommends funding
the annual $50,000 contribution to be used for the Vail Childcare facility. This is the only childcare
facility in Vail that provides infant care.
L. Colorado Future Business Leaders of America (FBLA)
BACKGROUND INFORMATION: FBLA is requesting $15,000 of in-kind funding for bus
transportation and/or rental of the Dobson Ice Arena during their annual event in the spring of 2009.
Approximately 2,500 students, teachers, parents and chaperones attend this conference.
STAFF RECOMMENDATION: Staff does not recommend the in-kind donations. Transit staff has
already agreed to a 20% discount to transit charges, which represents a value of approximately
$3,000.
M. Vail Valley Exchange / Youth Recognition Award
BACKGROUND INFORMATION: The Vail Valley Exchange is requesting $7,000 to fund two
scholarships (Youth Ambassador Award and Youth Recognition Award) and travel costs to send two
students to Australia.
STAFF RECOMMENDATION: Staff recommends-funding this program at $7,000, which is the
same amount. as the last two years. The Youth Recognition Award historically was a Council
designated program and recognizes the overall achievements and contribution to community of four
high school juniors.
23
RECREATIONAL
N. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
of $5,285 for 4 days of ice for their annual Ski & Snowboard Swap event to be held Oct 29 - Nov 1,
2009.'
STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years with
appropriate approval and coordination with the Vail Recreation District. The Ski & Snowboard Club
will be responsible for hard costs for use of the Dobson Arena such as set-up, tear-down, cleaning,
and utilities.
0. Vail Valley Medical Center Volunteer Corps (WMC)
BACKGROUND INFORMATION: The WMC is requesting in-kind funding for 500 parking vouchers
for the Spring Fashion Show & Luncheon event held at the Vail Marriott on Wednesday, March 25,
2009.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prioryears. It is
included in the town's 2009 operating budget. In 2008, less than 200 vouchers were used, so staff
has reflected approximately 300 parking vouchers for the 2009 in-kind contribution.
P. Vail Junior Hockey Association
BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting a total of $15,391 in-
kind funding including $11,891 for .9 days of ice (3 weekends during November, 2009) for the Vail
Sportsman Tournament and $3,500 for use of the Donovan Pavilion in the spring of 2009 for a
Thank-you party for volunteers, sponsors, parents, and players. In addition, they are requesting free
or reduced parking in the LionsHead Parking Structure for the 3rd weekend of the tournament
(usually the weekend before Thanksgiving).
STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years,
subject to approval and coordination with the Vail Recreation District for the ice time. Staff
recommends waiving the fee for Donovan Pavilion, contingent upon approval and coordination with
the Donovan Management Company regarding availability. However, the Hockey Assn.. will be
responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear-
down, cleaning, and utilities. Historically, parking is not charged until the Wednesday before
Thanksgiving, so the parking request is not'necessary.
Q. Skating Club of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of
$11891 for 9 days of ice for two separate competitions (28th Annual Vail Invitational Championships
in July 15=19, 2009 and the Holiday Ice Shows in late December, 2009).
STAFF. RECOMMENDATION: Staff recommends'funding this in-kind request as in prior years.
subject to approval .and coordination with the Vail Recreation District. The Skating Club will. be
responsible for hard costs for use of the Dobson Arena such as set-up, tear-down, cleaning;. and
utilities.
24
R. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting in-kind funding of $1,050 for
6 parking vouchers for four Sundays in January and 3 Sundays in February.
STAFF RECOMMENDATION: Staff recommends funding this in-kind 'request, for the LionsHead
parking structure only, with one-time entry/exit coupons (total of 42).
S. Vail Valley Athlete Commission
BACKGROUND INFORMATION: The Athlete Commission is requesting a $10,000 cash
contribution to support local athletes. The athletes are also funded by the Vail Valley Foundation,
Vail Resorts and the Beaver Creek Resort Company.
STAFF RECOMMENDATION:. Staff recommends funding this request in support of our athletes
and for the international exposure for the Town of Vail. $10,000 was awarded in 2008.
T. Vail Performing Arts Academy (VPAA)
BACKGROUND INFORMATION: The Vail Performing Arts Academy is requesting funding of
$10,000 for scholarships and expanded programming such as open-air:performances in Vail Village.
STAFF RECOMMENDATION: Staff does not recommend funding, but suggests that the Academy
work with the Commission on Special Events regarding performances in Vail Village.
U. Small Champions of Colorado
BACKGROUND INFORMATION: Small Champions of Colorado is requesting $10;000 of funding to
help support children's programming. The programs provide children with special disabilities one-
on-one coaching in sports.such as swimming, golf, rock climbing, skiing/snowboarding, etc.
STAFF RECOMMENDATION: Staff does not recommend funding as this is more appropriate for
funding from the county health and human services department.
25
ARRANGEMENTS & AGREEMENTS
V. Vail Valley Community TV / Channel 5
BACKGROUND INFORMATION: Channel 5 is requesting a portion of the franchise fee the Town of
Vail receives annually from Comcast.In 2008 this amount was funded at $70,000.
STAFF RECOMMENDATION: Staff recommends funding 40% of the franchise fee at
approximately $70,000 based on 2009 budgeted franchise fee revenue ($77;805 was paid in 2007).
W. Children's Garden of Learning (CGOL)
BACKGROUND INFORMATION:, CGOL is requesting $15,000 of funding to construct a wildlife-
resistant trash enclosure to meet the town's requirements.
STAFF RECOMMENDATION:. Staff does not recommend, funding this request. The town donated
the building (value of $1.5M), and more recently $10,000 for playground renovations. In addition,
the CGOL has an interest-free $25,000 loan from the town (payments of $5,000 per year).
REAL ESTATE TRANSFER TAX FUND
X. Betty Ford. Alpine Gardens
BACKGROUND INFORMATION:, The Alpine Garden Foundation is requesting funding of $75,000
for operating expenses: The Garden hosts thousands of visitors per year and has achieved World-
premier status as a high altitude garden.
STAFF RECOMMENDATION: Staff recommends funding operating expenses at $61,800, a 3%
increase over 2008 funding ($60K). The 3% increase is the same as the town's operating expense.
guideline for 2009.
Y.. Eagle River Watershed
BACKGROUND INFORMATION: The Eagle River Watershed is requesting $125,000 of funding.
Of this request, $65,000 relates to the maintenance. and monitoring of the Black Gore Creek,
$20,000 for monitoring of municipal storm sewer systems, $15,000 of public outreach/information
and $25,000 of general operating support. The town currently provides approximately 25% of total
funding for the Watershed.
STAFF RECOMMENDATION: Staff recommends funding of $100,000 based on, prior year's
contribution. Staff also recommends that not more than 20% go toward general operations, with the
remainder for specific projects as they are completed. In 2008, $49,000 was returned to the town
due to delays in completion of the Gore Creek Protection Basin. This money was retained within the
RETT fund to be released for future expenses related,to that project.
26
TOWN OF VAIL 2009 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Green = price increases/adjustments
Revenue
Sales Tax
Use Tax
Federal Grant Revenue
Eagle County Grant Revenue
Lease Revenue
Employee Housing Fee-In-Lieu
Project Reimbursement
Earnings on Investments and Other
Total Revenue
Land I
Vail Heights / Ch
Pitkin Creek Unit
East Vail Lodging Unit
Altair Unit
1 st Reading
Yellow = timing change
Orange = Cuts/delays made during 10/21108 Council meeting
Actual Budget Amended Proposed
2007 2008 2008 2009 Project Information
8,308,506 $ 7,760,000 $ 7,760,000 $ 6,790,000 35% of total sales tax projections for 2009
500,000 1,000,000 Based on average collections; no major redevelopment projects included
1,571 815,577 815,577 1,400,000 Bus replacements $815K in '08, $1.4M in '09 and $3.6M in '10 for transit center, $828K in 10 for bridge
'
ireplacement, $600K buses in
111
187,80_0- 317,000 2008. West Vail Fire Station planning/design $50K, $267K for 1-70 Fiber project
188,160 - 187.800 188,550 Lease revenue from City Market & employee housing
418,000 48,000 Based on average collections; no major redevelopment projects included
1,314,618 - 1,001,510 08: $191 K COOT Reimbursement for Street R&M; Streetscape & underground utility reimbursements_
1,038,781 10,850 195,043 18,750 08 sale of Altair unit, 2009 and beyond based on return of 2.5% on fund balance
10,851,636 8,774,227 11,194,930 9,445,300
280,841
463,121
173,968
Gore Range Condo Units 2E & 3W
Wendy's Property 2,052,726
Canital Maintenance Expenditures
Bus Shelters 10,646
Parking Structures 339,423
i Facilities 489,050
Building Remodels 57,986
Creekside Housing Improvements
Donovan Park Pavilion
Street Light Improvements
Capital Street Maintenance 158.874
816,810
Flammable storage / Mag Chloride containment -
Fire Truck Rebuild / Refurbish 598,568
West Vail Fire Station - Planning / Design
Replace AM530 radio system
Audio Visual (Council video,Security, Police car video? 12,052
Document Imaging 132,335
Software Licensing
Hardware Purchases 120,827
Data Center (Computer Rooms)
Website and e-commerce _
Comm D_ev ArcGIS System
Fiber Optics in Buildings
Network upgrades 33,522
Computer Aided Dispatch (CAD) / RMS Project 77,860
Purchases
amonix Lane Unit
178,066
599,452
10,000 79,354
935.000 1,163, 216
400,000 568,817
- 13.000
625,000 1,702,280
- 24,000
520,000 -
250,000 329,229
50,000
31,000 31,000
350,000 350,000
8,500 8,500
3.000 43,000
15,000 30,000
32,000 43,478
43,000 57.640
'08 added $50K for new bus stops along Frontage Road
755,000 08 roof repairs to E Vail Fire Station, '10 re-roof and 11 HVAC repairs for the Library, '12 structural
? repairs PD, town shops and bus barn; '13 major repairs to lift stations _
55,000 'On-going minor remodels of various Town facilities
60,000 Need to gut plumbing, electrical wiring, roofing, etc.
In 2010: $50K furniture replacement; $400K to change ventilation & improve noise
75,000 Add new street lights and refurbish residentiallhting program
1,505,000 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs
Flammable storage cabinets,Mag Chloride secondary containment
- '08 purchase of fire truck for new West Vail station pushed to 2010; '11 replace pumper truck
Planning and design as part of the Chamonix area plan and master planning process
Replacement of AM530 radio system
61,150 09 Council chamber streaming video; '10 police car cameras; '13 town-wide video security
Contract position and scanner mtce for current & future imaging - annual cost of $92K, '08 incl. cost for
- historical documents to be done by 3rd party, '09 will be funded from savings in 2008, cost for historical
scanning only by 2012
68,200 Upgrade Microsoft products on all equipment, replacement PC's, server upgrades, AS400. These
upgrades occur every 3-5 years on a rotation schedule _
84,380 Scheduled rotation of PCs, printers and servers
12,000 08 Fire suppression in computer rooms; '09 maintenance, security and power systems for 3 rooms
28,500 Internet security & application interfaces, websjte redevelopment 2008/09
52,000 Web access to town GIS information (similar to County's website G_IS product)_
15,000 Cabling / Network Infrastructure, to repair, maintain & upgrade
18,300 Computer network systems - replacement cycle every 3-5 years
51.650 County-wide "Computer Aided Dispatch/Records Mqmt System"
27
1 sl Reading
TOWN OF VAIL 2009 BUDGET
_ SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Blue = New requests (*Not Approved)
Green = price increases/adjustments
_ Yellow = timing change
Orange = Cuts/delays made during 10121108 Council meeting
Actual Budget Amended Proposed
2007 2008 2008 2009 Project Information
Dev Interactive Permit software
Comm chicle Ex
ansion
43
389
- 21,838
411
61 25,000 grade of Permit Plus software, company will discontinue support of our current system
Forklift for PW $18K
18
000
p
E Vail Radio Tower
Maintenance Paid for by Capital Fund ,
2,891,342 5,000
4,354,500 ,
5,000
4,724,263 ,
_
- Tower used for dispatch_ systems; Cost now covered by Eagle County
3,394,180
Capital Replacement Expenditures
West & East Meadow Drive 950,000 1,720,000 1,720,000 _
East Meadow Drive-Streetscape Heat 1,030,000 - 165,000
-
Village Streetscape 286,698 - 1,013,761 _
Neighborhood Road Reconstruction 150,000 150,000 50,000 Overhaul residential streets - Design in '09. construction delayed to '10 per 10/21/08 council
Neighborhood Bridge Reconstruction 75,000 75,000 75,000 Overhaul residential bridges
Fire Breathing Apparatus 180,000 Replacement of all (30) cylinders/compressors; Older model currently used not effective
Parking Equipment Replacement 422,363 52,985 1
Radio Equipment replacement (public works, public safety) 495,500 545,500 227,000 Replacement of 1998 radios for PW, Fire, PD
Heavy DutyJire Changer (22 yrs old) - 14,100
GPS for Buses 52,750
Office Equipment > $5,000 14,635 14,635 9,000 09 GIS Equi
Heavy Equipment new capital 3,400 -
Generator - Municipal Building / Dispatch 250,000
Replace Buses 2,308 3,840,297 143,400 2 "cut-away" buses in'09; 6 regular buses in "10; 2 hybrid buses in '11
Replacement Paid for by Capital Fund 2,758,219 2,455,135 7,830,578 684,400
Property Tax Increment - Reserved 441,000
Other Improvements
Buy-down Program 100,000 - 500,000 Added $400K to normal $100K/vear appropriation per Council 9/2 (Housing Strategic Plan) _
Pitkin Creek Unit 7,350
Variable Message Signs / Way-Finding Improvements 3,480 30,000 36,416 180,000 08: variable message sign central control software, '09 M Vail & Four Seasons, '10 Solaris
-70 Noise 8,293 250,000 1,079,282 - Annual contribution to the program; Per 10/21108 council meeting, eliminate for 2009
11-70 Fiber Optics 909,128 Town will have fiber optic connection to 1-70 corridor for improved public safety communications
Underground Utility improvements 57,217 212,783 Transfer of utility lines from above ground to underground, Coordination with Holy Cross on projects
Manor Vail Street Plan _ 1,647 100,000 Expenditure related to impact feed by Manor Vail development
Chamonix Area Planning + 130,545 30,000 Continued work on Chamonix area planning
West Vail Area Planning_ 4,570 _ 22,732
TOV Strategic Planning 12,034 - - Land use zone & plan ammendments
Housing Strategic Plan_ 25,341 2009 expenses moved to Gen'I Fund operating ($10K)
LH Parking Structure Redevelopment-
151,505
64,857 -
Legal and consulting fees; Some costs will be reimbursed by developer
Timber Ridge Legal/Zoning _
Timber Ridge Debt Service Guarantee 3,631 28,927
925,000 Legal and consulting fees
Annual debt service guarantee
LionsHead Improvements _
81,522
32,242 _
Design costs to implement Town improvements: Construction costs for LH Redevelopment will be
-
funded from developer contributions, TIF & other sources
Bio-Mass Study 50,000 Currently researching Bio-mass options _
Total Other Improvements 323,899 380,000 3,624,603 710,000
Total Capital before Financing 8,944,116 7,189,635 17,397,962 4,788,580
28
TOWN OF VAIL 2009 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Blue = New requests (*Not Approved)
f - -t
f Green = price increasesiadjustments
Yellow = timing change
Orange = Cuts/delays made during 10121108 Council meeting
Actual Budget Amended Proposed -
2007 2008 2008 2009 Project Information
Debt Service and Financing -
Debt Service on Outstanding Bonds 2,322,497 2,321,825 2,286,825 2,266,775
Transfer to Vail Reinvestment Authority 1,400_,0_0.0_
Transfer from Dispatch Fund (75,000)
Transfer from General Fund
(222,500) _
(441.000)
Total Debt Service and Financing: _
2,099,997 2,321,825 1,770,825 3,666,775
Total Expenditures 11,044,113 9,511,460 19,168,787 8,455,355
Revenue Over (Under)-Expenditures (192,477) (737,233) (7,973,857). 989,945
Beginning Fund Balance 10,256,605 754,153 10,154,128 2,180,271
Ending Fund Balance 10,064,128 16,920 2,180,271 3,170,216
Unfunded Capital Projects
West Vail Fire Station 2,760,000
!Total Unfunded Projects 2,760,000
Ending Fund Balance Incl. Unfunded list 10,064,128 16,920 2,180,271 410,216
1 sl Reading
Debt Service payment (completed by December 1, 2012)
Transit Grant dollars transferred to the VRA for use toward transit center _
h Fund will fund a portion of the generator for the municipal building
incil, allocate unbudgeted property tax collections to Capital Projects Fund
Vail Fire
3lion - includes fire resident h0usm
29
1st Reading
TOWN OF VAIL 2009 BUDGET)
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Blue = New requests (*Not Approved)
Green = price increases/adjustments
Yellow = timing change
Orange = Cuts/delays made during 10121108 Council meeting
Actual Budget Amended Proposed
2007 2008 2008 2009 Project Information
REVENUE
Real Estate Transfer Tax
Federal Grants
Golf Course Lease
VRD repayment for promissory note
Intergovenmental Revenue
Project Reimbursements
Recreation Amenity Fees
Earnings on Investments and Other
Total Revenue
Capital Maintenance Expenditures
Annual Park and Landscape Maintenance
Fee to
21
Forest Health Management 215,917
Recreation Master Planning
VRD Agreements - Legal Counsel f 3,215
Street Furniture Replacement 15,857
ADA Compliance w/ VRD 25,999
Katsos Ranch Bike Path 679,079
Cascade Bike Path
Timber Ridge-Buffehr Creek Rd separai
Lionshead to Meadow Dr
Streamwalk ADA & Safety improvemen
Trailhead Development / Improvement
Park / Playground Capital Maintenance
Alpine Garden Support
Black Gore Creek Sand Mitigation
Turf Topdresser
Greenhouse
Maintenance
Capital Reolacement Expenditures
Meadow Drive Streetscaoe
Total Replacement Expenditures
Other Improvements
Frontage Road Bike Lanes/Trails
Vail Valley Drive - Bike Path
Ford Park Master Plan - Improvements
536,118 $ 8,230,00 $ 7,230,000 $ 6,241,000 "Base" transactions were reduced by 25% from 2008
- - 151,858 Grant for the Timber Ridge/ Buffehr Creek path
116,472 - 126,708 126,708 120,000 ,Annual lease payment
352,325 Note based on $1.6 M loan at 3.5% over 5 years
1,164,574
734,928
8,822,616
1
16,123
79,771
56,275
100,000
10.555
20,000 20,000 - 20,000 Lottery proceeds
6,000
125,0001 125,000 25,000
200,000 308,330 162,500 Based on 2.5% return on prior year's fund balance
8,701,708 7,967,896 6,920,825
1,253,900 1,311,066 1,371,951 Ongoing path, park and open space maintenance, project mgmt
411,500 361,500 312,050 5% of RETT Collections - fee remitted to the General Fund for administration
222,789 384,262 157,540 Capital maintenance of the town's recreation path system
60,000 115,931 60,000 Regular maintenance for tree health within the town (spraying, removing, new trees)
360,000 531,808 265,000 Pine beetle mitigation in conjunction w/ forest service
- 79,543 I Concept and design of recreation asset improvements
50,000 - - '08 Legal counsel for negotiations and re-writing of VRD leases done in-house
20,000 26,143 20,000 Additions and replacement of street furniture
- 100,849 10,000 Shared costs with VRD - ADA access at recreational facilities
346,887 Resurface rec path from Sunburst to E. Vail -
6,977 Widen recreation path from W. Haven to tennis courts
653,700 Path from TimberRidge to Roost
202,500 Improvements to existing bike path along the stream
225,000 225,000
22,100 33,250 23,200 Improve trailheads; Continued need through 2012 (one trail per year)
-
105,000 125,229 110,000 j To maintain playgrounds, restrooms, etc.
70,000 90,000 55,620 Annual support; 2008 incl. $20K for replacement of bridges and $1 OK Meditation garden
100,000 184,000- 90,000 Annual support , Per Council 10/21 all contributions reduced by 10%
- 100,000 Replacement of greenhouse (does not include expansion))
2,900,289 4,676,145 2,677,861
720,000 1,250,000 1,023,000
720,000 1,250,000 1,023,000
1.275,000
18,660 1,500,000
08 for West Meadow Drive
1,275,000 Construct widened 6' shoulders along all frontage roads; first priority is Blue Cow Chute to
East Vail; path from Vail Min School to E. Vail exit; Per 10121 mtg, delay $1.05M'09
Addition of a paved bike path during reconstruction of Vail Valley Drive; Per 10121 Mtg,
delay $1.33M to 2010
1,581,340 Resulting from Recreation Master plan (parking, recreation buildings); Left entry lane; Re-
master Ford Park b/c of parking potential
30
1st Reading
TOWN OF VAIL 2009 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
'N
A
d
= N
pprove
)
Blue
ew requests (
ot
Green = price increases/adjustments
Yellow = timing change
Orange = Cuts/delays made during 10121108 Council meeting
Actual Budget Amended Proposed
2007 2008 2008 2009 Project Information
Concrete apron to protect the grass from cars/trucks on the edge of the roundabout; Per
Main Vail Roundabout pavement apron 10/21 mtg, delay $130K to 2010 _
Seibert Circle 775,865 323,230 Completion of project; $127.7K collected in donations
Raw Water/ Irrigation Control 461 _ 9,927 Convert parks from treated water to raw water
Kayak Take-out 10,000 1 Kayak take-out area along stream (part of Willows development agreement)
Stream Tract Encroachment Survey 30,000 64,881 Suvey along_Gore Creek
Big Horn Park - Per Safety plan 227,512 - Reconstruction of playground per safety plan
Playground Safety / Red Sandstone _ 7,206 425,000 465,037 Reconstruction of playground per safety plan, 20 years old
Lionshead park 928.000 1,067,000 New park - location currently being investigated
Donovan Park 33,641 45,043 Xeric garden ; construct additional picnic shelter
White Water Park _ 327,675 48,325 3rd hole / bladder system at Whitewater Park - per Council's approval
Skate Park 170,290 65,000 Per councils request 10/19/04 - temporary skate park
Ford Park Soccer Field Parking Lot Porous pavement for reconstruction of this lot; per Council 9/2, move from '09 to '10
Bear Proof Containers 196,922 2,578 In TOV parks & trailheads, bring our cans into compliance
Art in Public Places - Programs / Art 168,108 75,000 318,998 75,000 To purchase sculptures, artwork, etc.
Public Art - Operating 77,111 62,167 62,167 74,290 AIPP salary and operating expenses related to RETT
Landscape Medians 570,000 Frontage road medians alongside redevelopment projects (Solaris, etc)
09 Tear down and rebuild (and enlarge) Ford Park restroom; Restrooms at W. Meadow
Public Restrooms 93,745 78,659 Drive & Vail Road; Per 10/21 Mtg, delay $670K to 2010
Ford Amphitheater Renovations 250,000
Recreation Master Planning 24,957
Environmental Sustainability 19_2,9_89 250,000 312,711 255,000 Wind power; Solar power, Green programs; Recycling, etc
Open Space Land Acquisition 551,019
Capital Paid for by RETT Funds: I 2,565,142 4,545,167 6,850,915 404,290
VRD-Managed Facility Projects
Recreation Enhancement Account 120,000 Reserve account for golf course improvements - funded by annual lease revenue
Golf Course Irrigation - VRD's portion 1 1,607,522 Finance VRD's portion of irrigation system replacement (5-year payback)
Golf Course Irrigation I 1,607,522 Based on estimates from Borne Engineering; split 50% with VRD
Golf Course Clubhouse, Starter Shack, etc. 602,175 Improvements to maintenance building and main clubhouse_
Golf Course - Other Improvements 634,737 ADA access to clubhouse; bridge and retaining wall repairs
Dobson Ice Arena 77,200 98,907 1.085,993 09 Roof and central air repair; outer years lighting and locker rooms
Ford Park / Tennis Center Improvements 39,200 62,000 78,800 115,986 09 walkways & restroom roof; 10 outbuilding, retaining walls and fencing
Athletic Fields 20,280 09 irrigation system; '12 asphalt o
Youth Services 164,983 09 ADA access and furnaces
_
Gymnastics Center 29,611 30,621 09 retaining walls; '10 mechanical
Total VRD-Managed Facility Projects 39,200 139,200 207,318 5,989,819
Total Expenditures 6,009,732 8,834,656 12,757,378 9,071,970
Revenue Over (Under) Expenditures 2,812,884 (132,948) (4,789,482) (2,151,145)
Balance
Ending Fund Balance
8,956,389 6,953,621 11,769,273 6,979,791
$ 11,769,273 $ 6,820,673 $ 6,979,791 $ 4,828,646
- I I -
31
1st Reading
TOWN OF VAIL 2009 BUDGET PROPOSAL
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING FUND
Revenue
Business Licenses
Earnings on Investments
Total Revenue
Expenditures
Commission on Special Events
Collection Fee -. General Fund
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
Revenue
Transfer from Capital Projects Fund
Earnings on Investments and Other
Total Revenue
Expenditures
Principal
Interest Expense
Fiscal Agent Fees
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
2008 2008 2009
2007 Original Amended Proposed
Actual Budget Budget Budget
$ 305,414 $ 314,500 $ 314,500 $ 314,500
5,888 - - ,
311,302 314,500 314,500' 314,500
280,000 280,000 280,000 280,000
15,200 15,725 15,725 15,725
295,200 295,725 295,725 295,725
16,102 18,775 18,775 18,775
46,517 55,317 62,619 81,394
$ 62,619 $ 74,092 $ 81,394. $ 100,169
DEBT SERVICE FUND
2008 2008 2009
2007 Original Amended Proposed
Actual Budget Budget Budget
$ 2,322,497 $ 2,321,825 $ 2,286,825 $ 2,266,775
3,955 -
2,326,452 2,321,825 2,286,825 2,266,775
1,810,000
512,098
900
2;322,998
3,454
249,256
$ 252,710 $
1,890,000 1,935,000 2,000,000
432,396 352,396 266,775
2,500 2,500 2,500
2,324,896 _ 2,289,896 2,269,275
(3,071) (3,071) (2,500)
247,154 252,710 249,639
244,083 $ 249,639 $ 247,139
32
1st Reading
TOWN OF VAIL 2009 BUDGET PROPOSAL
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
Revenue
Town of Vail Interagency Charge
Insurance Reimbursements & Other
Earnings on Investments
Equipment Sales and Trade-ins
Total Revenue
Expenditures
Salaries & Benefits
Operating, Maintenance & Contracts
Capital Outlay
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
2008 2008 2009
2007 Original ' Amended Proposed
Actual Budget Budget Budget
$ 2,493,409 $ 2,795,945 $ 2,804,828 f $ 2,910,595
69,055 38,800 59,857 38,800
66,476 65,000 65,000 37,000
148,760 133,530 133,530 79,880-
2,777,700 3,033,275 3,063,215 3,066,275
781,304 970,593 970,593 1,010,532
1,112,880 1,180,450 1,413,721 I 1,294,6251
534,112 686,300 923,456 740,500
2,428,296 2,837,343 3,307,770 3,045,657
349,404 195,932 (244,555) 20,618
1,385,383 1,473,250 1,734,787 1,490,232
$ 1,734,787 $ 1,669,182 $ 1,490,232 $ 1,510,850
HEALTH INSURANCE FUND
Revenue
Town of Vail Interagency Charge - Premiums $
Employee Contributions
Insurer Proceeds
Earnings on Investments
Total Revenue
Expenditures .
Health Inusrance Premiums
Claims Paid
Short-term Disability Pay
Professional Fees
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance $
2008 2008 2009
2007 Original Amended Proposed
Actual Budget . Budget Budget
2,418,000 $ 2,492,561 $ 2,492,561 $ 2,515,000
270,665 285,792 285,792 288,000
360,839 7,500 106,482. 20,000
44,723 29,700 29,700 24719
3,094,227 2,815,553 2,914,535 2,847,719
267,075 330,553 330,553 339,660
2,814,181 2,425,000 2,425,000 2,448,059
14,627 40,000 40,000 40,000
17,500 20,000 20,000 20,000
3,113,383 2,815,553. 2,815,553 2,847,719
(19,156) - 98,982 -
1,009,273 560,973 990,117 1,089,099
990,117 $ 560,973 $ 1,089,099 $ 1,089,099
33
1st Reading
TOWN OF VAIL 2009 BUDGET PROPOSAL
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
2008
2008 Proposed-. 2009
2007 Original Amended Proposed
Actual Budget Budget Budget
Revenue
E911 Board Revenue $ 586,404 $ 582,183 $ 607,183, $ 657,015
Interagency Charges 942,204 956,694 1,050,439 1,157,497
Town of Vail Interagency Charge 512,427 535,657 535,657 543,072
Earnings on Investments 38,678 - 12,000 12,142
E911-BOARD Capital Grant - - - -
Other 92,135 -
Total Revenue 2,171;848 2,074,534 2,205;279 2,369,726
Expenditures
Salaries & Benefits 1,399,038 1,606,676 1,606;676 1,732,699
Operating, Maintenance & Contracts 397,630 465,511 478,511 499,535
Capital Outlay - 50,000 142,000 135,000
Total Expenditures 1,796,668 2,122,187 2,227,187 2,367,234
Revenue Over (Under) Expenditures 375,180 (47,653) (21,908) 2,492
Transfer to Capital Proiects Fund - (75,000) -
Transfer from General Fund'
Beginning Fund Balance 543,186 525,684 918,366 821,458
Ending Fund Balance $ 918,366. $ 478,031 . $ 821,458 $ 823,950
34
1st Reading
TOWN OF VAIL 2009 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CON FERENCE CENTER FUND
2008 2008 .. 2009
2007 Original Amended Proposed
Actual Budget Budget,__ _ ..,'Budget
Revenue
Taxes
Sales Tax - - - -
Public A6comodations Tax - - - -
Penalties and Interest on Delinquent Taxes -
Subtotal Taxes - - - -
Other
Eamings on Investments 424,382 425,000 -425,000 235,000
Total Revenue 424,382 425,000 425,000 235,000
Expenditures - General Government
Management Fee - - - -
General Supplies and meetings - - - -
dapital Outlay
Total Expenditures - - - -
Revenue Over (Under) Expenditures 424,382 425,000 425,000 235,000
Beginning Fund Balance 8,621,901 8,921,901 9,046,283 9,471;283
Ending Fund Balance $ 9,046,283 $ 9,346,901 " $ 9,471,283- $ 9,706,283
35
-ORDINANCE NO. 25
SERIES OF 2008
ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL
PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND
LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR
JANUARY 1, 2009 THROUGH DECEMBER 31, 2009
WHEREAS, in accordance with Article IX of the Charter of the Town of Vail,
Colorado, the Town Manager prepared and submitted to the Town Council a proposed
long-range capital program for the Town and a proposed budget and financial plan for all
Town funds and activities for the fiscal year, and
WHEREAS, it is necessary for the Town Council to adopt a budget and financial
plan for the 2009 fiscal year, to make appropriations for the amounts specified in the
budget; and
NOW, THEREFORE, be it ordained by the Town Council. of the Town of Vail,
Colorado, that:
1. The procedures prescribed in Article IX of the Charter of the Town of Vail,
Colorado, for the enactment hereof, have been fulfilled.
2. Pursuant to Article IX of the Charter, the Town Council hereby makes the
following annual appropriations for the Town of Vail, Colorado, for its fiscal year
beginning on the first day of January, 2009, and ending on the 31St day of December,
2009:
FUND AMOUNT
General Fund 31,358,673
Capital Projects Fund 8,455,355
Real Estate Transfer Tax Fund 9,071,970
Vail Marketing. Fund .295,725
Debt Service Fund 2,269,275
Heavy. Equipment Fund 3,045,657
Health Insurance Fund- 2,847,719
Dispatch Services Fund 2,367,234
Total 59,711,608
Less Interfund.Transfers (2,823,883)
Net Expenditure Budget 56,887,7276i
Ordinance No. 28, Series of 2006
3. The Town Council hereby adopts the full and complete Budget and Financial
Plan for the 2009 fiscal year for the Town of Vail, Colorado, which are incorporated by
reference herein and made part hereof, and copies of said public records shall be made
available to the public in the Municipal Building of the Town. This Ordinance shall take
effect five (5) days after publication following the final passage hereof.
4. If any part, section, subsection, sentence, clause or phrase of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
5. The Town Council.hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the
inhabitants thereof.
6. The. repeal or the repeal'and reenactment of any provision of the Municipal Code
of the Town. of Vail as provided in this ordinance shall not affect any right which has
accrued, any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceedings as commenced under
or by virtue of the provision repealed or repealed and reenacted. The repeal of any
provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not
be construed to revise any bylaw, order, resolution, or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 4th day of November,.2008. A public hearing shall be
held hereon on the 18th day of November, 2008, at 6:00 pm at the regular meeting of
the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 28, Series of 2006
MEMORANDUM
To: Town Council
From: Stan Zemler
Judy. Camp
Kathleen Halloran
Date: November 4, 2008
Subject: Real Estate Transfer Tax (RETT) Analysis
Revenue
Prior to redeveh F..ent, average annual RETT revenue was $3.5M per year (5-year
average from 2000 - 2005). This could be considered a "base" amount. The 2009
proposed budget assumes a base of $2.9M, and redevelopment activity of $33M. The-
revenue budget for years 2010 through 2013 also assume a base $2.9M. The below chart
outlines revenue assumptions on major redevelopment projects:
Major Estimated 2009 2010 2011 2012-
Redevelopment Completion
Projects
Four Seasons
Condos
Four Seasons
Timeshares
Lodge at Vail
Chalets
Manor Vail
Ritz
Solaris
Vail Plaza ,
Fractional
Willows
Condos
Willows
Fractional
Total Major
Redevelopment
Projects
"Base"
Collections
Total RETT:
Fall 2008
Fall 2008
December
December
December
*No revenue
currently budgeted
Completed
Fall 2008
Fall 2008
July
3,285,000 2,210,000 1,250,000 164,000
2,956,000 2,956,000 2,956,000 2,956,000
6,241,000 15,166,0oo 14,206,000 1.3,120,000
r,
By the`year 2013, staff has assumed only base revenue of $2,956,000. This is a
conservative estimate because the average before redevelopment was $3.5M and the real
estate market post-redevelopment is made up of higher-priced units available for sale.
There is no RETT revenue from redevelopment activity currently projected for 2013.
Expenditures
Annual maintenance expenditures total approximately $3M per year and include items
such as park/playground and landscape maintenance, recreation path maintenance, forest
health, environmental sustainability, Art in Public Places, and support of the Betty Ford
Alpine Gardens and Black Gore Creek programs.
Capital projects vary each year, but significant projects for the next 5 years include the
following:
Year Project
2009 Golf Course Irrigation, Clubhouse, etc
12009 1 Dobson, Tennis courts, Youth Svcs, Athletic Fields
2010 Frontage Rd Bike lanes, VV Drive bike path
2010 Ford Park Master Plan (parking, recreation bldgs)
=2011
2010 Public Restroom_ s
2010 Bald Mountain underpass maintenance
2010. I . Ford Park Soccer Parking Lot
12010 I VRD-Managed'Assets
I I
12011 1 VRD-Managed Assets
12011 1 Redevelopment of Booth Creek Park/Playground
12011 1 Frontage Rd Bike lanes/trails
I
2012 1 VRD-Managed Assets
I
12013 1 VRD-Managed Assets
I
I Total capital projects (5-year plan)
Budgeted Cost
2,964,434
1,417,863
2,383,000
4,200,000
670,000
200,000
375,000
1,309,854
181,102
1 1,790,250
1,150,000
I
324,283
1 182,104
I.
$17,147,890
Capital projects not yet completed as of 2008 include a new park for LionsHead
(budgeted at $1,067,000) and open space acquisition (funds of $551,019 are set aside for
a future purchase).
Conclusion
Annual RETT revenue in a' "normal" year (without redevelopment activity) is enough to
cover annual maintenance expenditures. Revenue from redevelopment activity provides
funding for capital projects.