Loading...
HomeMy WebLinkAbout2009-02-10 Agenda and Support Documentation Town Council Special Meeting i i VAIL TOWN COUNCIL (REVISED) SPECIAL MEETING AGENDA JOINT WORK SESSION WITH EAGLE COUNTY BOARD OF COMMISSIONERS VAIL TOWN COUNCIL CHAMBERS 75 S. FRONTAGE ROAD W. VAIL, CO 81657 4:00 P.M. — 6:00 P.M., TUESDAY, FEBRUARY 10, 2009 Public comment on work session Items may be solicited by the Town Council. 1. What is the future of the Regional Transportation System? 2. What are the County's top capital funding priorities? How do municipalities fit into this prioritization? 3. What role does the County anticipate playing in regional work force housing? 4. The 800 megahertz radio system will require a significant upgrade within the next three years. What role does the County anticipate playing in the funding of the upgrade in this county -wide system? What is the expectation for the various municipalities? 5. In re: to the airport closure, is there anything the town should be doing to anticipate this closure? 6. Update on 1 -70 highway management, including road closures. 7. Adjournment. (6:00 p.m.) Dinner will be provided for the Commissioners, Council and managers following the joint work session (approximately 6:00 p.m.). County and town staff will depart, with the exception of the Acting County Manager, Keith Montag, and the Vail Town Manager, Stan Zemler. The dinner is a social gathering. No official business will be discussed and no official action will be taken. i THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, FEBRUARY 17, 2009 IN THE VAIL TOWN COUNCIL CHAMBERS. kPITAL IMPROVEMENT PROJECT WORKSHEET Years 2009 -2012 ject Title Vail Intermodal Site / Transit Center Department New Request Revised Request X s3.811111 of $19M (20%) jest Schedule Type of Project (check one) Project Life of Existing Asset mated Start Date 2009 nthlYear} Replace Current Asset Original Life in Years Date ) Completion 2011 nth/Year ar Upgrade Existing Asset Current Age in Years ject Description istruct the LionsHead Intermodel Site in conjunction with LionsHead redevelopment. The current Vail Transportation Center is at capacity. On going growth down ey and increased use of ECO will only add to the demand. The site would accommodate TOV, regional busses, hotel shuttles, taxis and pick up/drop off. It will have :stroom and waiting area as well. I* Goals and Objectives that this expenditure supports: nsportation services are strained due to the county's tremendous population growth. The building of an intermodal site in Vail directly supports the county's goal to be leader in transportation quality for the traveling public. It also supports the commissioners' goal of 'funding to build additional capacity for state and local isportation'. iin the county community development trends, it is noted that more focus will be required on mass transportation and overall improvements to the transportation ;ems. 31benefit analysis — (ROI) Return on Investment: ject Justification redevelopment of LionsHead requires a solution for the uses ve many of these uses happen AD HOC. This is disruptive and dangerous. We stated abo. Currently not handle future growth of ECO Town of Vail routes and other ema alttive modes. This will continue to put pressure on the transportation and parking infrastructure. e do not take advantage of VRI redevelopment, we loose the opportunity to partner. The current statewide plan has the Vail Interrnodel Site as the twelfth rated ect in the Intermountain TPR- This project fell out of funding for regional pnonties. We hope to request early action of the I -70 PETS for funding. This project was Witted to for the Strategic Transit projects but was listed as an expansion and did not use the criteria of the Intermountain TPR. Ridership on TOV's ECO has eased from 25 %over the last 2 years. This protect is critical to implementing transit- oriented development principals. Project Costs Prior to 2008 2008 2009 2010 2011 2012 Beyond 2013 Total Project Cost Design/Planning 2,250,000 2,250,000 Land Acquisition Construction 9,250,000 7,500,000 16,750,000 Equipment Other Total Cost 2,250,000 9,250,000 7,500,000 19,000,000 Is outside funding anticipated for this project? No Yes X If so, how much revenue is anticipated and when? FTA $5M. CDOT $1 M; TOV $1 OM; Eagle County $3.8M How is public health and/or safety affected by this project? Currently there is no regard for pedestrians crossing the road at the LionsHead Parking Garage. This project would separate pedestrians from vehicle traffic. What are the environmental and /or socio /economic effects of completing or not completing this project? This location would be the primary drop off point for down valley residents and employees. It strongly encourages alternative modes of transportation. Who is likely to be affected and how many people will this impact? Current and future transit riders What are the implications of deferring or not funding the project? May need to limit the number of buses entering Vail What has been the citizen input? How strong is public sentiment regarding this project? It is in the Master Transportation Plan update, the LionsHead Master plan, CDOT MIS and 1 -70 PETS. What alternatives were considered? We have limited spaces for the site; Potential site if LionsHead parking structure is rebuilt. Who else might be involved in this project (joint venture, privatization, etc.)? Federal Transit Administration, CDOT, Vail Resorts Inc. OPERATING COSTS Prior to 2007 2007 2008 2009 2010 2011 Beyond 2011 Total Operating Cost Staff Effect V Personnel Materials & Supplies Services & Contracts Other Total Operating Cost GlBudgetl6UDGET- 20061Blank cipform.wpd PITAL IMPROVEMENT PROJECT WORKSHEET Years 2009 -2012 ect Title Vail Frontage Road Department New Request Revised Request X $3.51111 out of $M lect Schedule Type of Project (check one) Project Life of Existing Asset itnah/Yearted Date 2011 Replace Current Asset Original Life in Years ith/Yea ) Completion 2016 Upgrade Existing Asset Current Age in Years ect Description firing the Vail frontage roads up to standards. Once the frontage roads are up to standards, the town has committed to CDOT we would take them over. There are 11 Sdocu tha ed ofrapid growth and the direct impact to the road system was noted as they an issue requiring attention and fudi Within the county's business dlfy Goals and Objectives that this expenditure supports: request directly relates to the county engineering goal to 'create a sustainable funding source to allow the county and communities the ability to construct and stain transportation corridors% It also identifies with the goal of county road and bridge department 'to be the leader in road system safety and transportation quality he traveling public% Ubenefit analysis — (ROI) Return on Investment: ect Justification redevelopment of Lionshead requires substantial improvements to the arterial roadways. These roads are critical for commerce, employment and the general health safety of the community and county. During the last statewide plan, Edwards Spur Road and Vail frontage roads were the joint number one project for Eagle County. e to extremely tight statewide budgets, only 5 projects in CDOT Region 3 were funded with Vail being left out. Recognizing that Edwards and the Vail frontage roads jointly the #1 projects, we request additional support from Eagle County to meet the CDOT shortfall. ect Costs Prior to 2008 2008 1 2009 2010 2011 2012 Beyond 2013 Total Project Cost gn /Planning Construction Equipment Other Total Cost Is outside funding anticipated for this project? No Yes X If so, how much revenue is anticipated and when? Eagle County $3.5M; CDOT $8M; Develop $4 TOV $8.5M ers M; How is Public health and/or safety affected by this project? There are many safety problems with inadequate or no turn lanes and shoulder width. No accommodation for Pedestrians and bicycles or lighting. What are the environmental and /or socio /economic effects of completing or not completing this project? The redevelopment of Lionshead and significant growth within the County depend on these improvements being completed to the Vail frontage roads. Who is likely to be affected and how many people will this impact? Based on the winter season the current average daily traffic is around 25,000 vehicles per day, but is projected to increase to 40,000. What are the implications of deferring or not funding the project? The frontage roads would be below standards and Lionshead redevelopment will be impeded. What has been the citizen input? How strong is public sentiment regarding this project? These improvements are in the 1990 Transportation Master plan, the 1989 Streetscape Master plan, and the last three strong statewide plans. What alternatives were considered? There is only one place to put traffic in Vail Who else might be involved in this project (joint venture, privatization, etc.)? OPERATING COSTS Prior to 2007 2007 2008 2009 2010 2011 Staff Effect d Beyond 2011 Total Operating Cost Personnel Materials & Supplies Services & Contracts Other Total Operating Cost G1BudgehBUDGET- 2006113Iank cipform.wpd 'ITAL IMPROVEM PROJECT WORKSHEET Years 2009 -2012 pct Title West Vail Fire Station Department New Request Revised Request X $500K of 5.7511111 .ct Schedule Type of Project (check one) project Life of Existing Asset NIA sated Start Date Sept 2008 Replace Current Asset Original Life in Years thlYear) Date of Completion Dec 2009 Upgrade Existing Asset Current Age in Years thJYear) .ct Description jn and construction of a new fire station on already acquired land in West Vail item has been included in the countys prior capital budgets — we are requesting a roll - forward of the original contribution. Design and masterplanning of the site already be m un, and the County awarded the town $50,000 for 2008. The Chamonix advisory committee anticipates breaking ground by springlsumer 2009. The lining $450,000 requested would be used toward planning and construction in 2009. tify Goals and Objectives that this expenditure supports: ird fire station in Vail addresses the county's goal to 'keep emergency response at an above average level'. tfbenefft analysis — (ROI) Return on investment: ier than attempt to put a number on the value of life or potential property damage, the following data supports the need for this cost: In 2006, the VF&ES teams ended to 1,680 calls for service, including 624 medical calls, 30 percent of which were considered life- threatening. During peak season, call volume increases with , oximately 25 calls per day. During non -peak season, the department responds to approximately 5 calls per day. The growing risk of wildfire caused by the pine le outbreak poses a real threat to public safety as well. ect Justification iird fire station will improve response times to multiple emergencies in Vail, on 1 -70, Minturn, Red Cliff and throughout unincorporated Eagle County under our mutual agreement and annual operating plans. ject Costs Prior to 2008 2008 2009 2010 2011 2012 Beyond 2013 Total Project Cost ;ign /Planning 250,000 Land ACgUiSdiOn Construction 5,500,000 Equipment Other Total Cost 250,000 5,500,000 5,750,000 Is outside funding anticipated for this project? No Yes x If so, how much revenue is anticipated and when? TOV $5.25M; County $500K How is public health and /or safety affected by this project? A West Vail fire station will reduce response times to certain locations in unincorporated Eagle County, on 1- 70, Dowd Junction to the Summit County line (Vail Pass) and allow Vail fire to respond to three calls simultaneously during peak seasons. What are the environmental and/or socio /economic effects of completing or not completing this project? Potential loss of life and property if response is not timely due to lack of facility, staffing and emergency fire & rescue, equipment haz mat. Who is likely to be affected and how many people will this impact? Approximately 20% of VF&ES response is to 1 -70; Dowd Junction to Vail Pass. Impact is countywide and beyond all areas that VF&ES responds i.e. 1 -70, Town of Vail, adjacent communities and national forest under mutual aid agreements. What are the implications of deferring or not funding the project? Responders may not be available on a timely basis, particularly for multiple events possibly causing potential loss of life and property. What has been the citizen input? How strong is public sentiment regarding this project? In a 2007 Community Survey, respondents rated VF&ES at 3.9 out of 5 (1 being not at all satisfied and 5 being very satisfied) for response times and services. They also rated satisfaction with addressing the "pine beetle outbreak' at 3.2 of 5. The overall theme was a concern about pine beetle mitigation and resulting wildfire danger. What alternatives were considered? Almont Associates, a fire service consultant, gave us three options with the current proposal of his recommendation to build, equip and staff a station on Chamonix. The town also considered the 'Wendys' site. Other studies have indicated a need for a third fire station as the community has grown and development continues. Who else might be involved in this project (joint venture, privatization, etc.)? Town of Vail to fund operating costs OPERATING COSTS Prior to 2007 2007 2008 2009 2010 2011 Be and 2011 Total O Staff Effect V y Operating Cost Personnel Materials & Supplies Services & Contracts Other Total Operating Cost GABudgetSUDGET•2006\131ank cipform.wpd ,PITAL IMPROVEMENT PROJECT WORKSHEET Years 2009 -2012 iect Title Simba Run Underpass Department New Request Revised Request X ;5M out of $19.5111111 jed Schedule Type of Project (check one) Project life of Existing Asset mated Start Date 2013 th/Year Replace Current Asset Original Life in Years Date of Completion 2015 nth/Year Upgrade Existing Asset Current Age in Years ect Description :hicular, pedestrian and bicycle crossing of 1 -70 at approximately mile marker 174.5 itify Goals and Objectives that this expenditure supports: demand for improved pedestrian, bicycle and public transportation facilities continues to increase. This investment in physical and social infrastructure will enhance experience of both residents and visitors, encourage non - vehicular transportation within the town, and provide a safer conduit across 1 -70. building of this underpass directly supports the county s goal to be the leader in road system safety and transportation quality for the traveling public. tlbenefit analysis — (ROI) Return on Investment: 'led Justification underpass was originally planned in 1990 to relieve congestion at both the Main Vail and West Vail interchanges. The construction of both of the roundabouts Ned Simba to be deferred until such time as traffic volumes again met the need for improvement. S i mba run has been in every state plan, and is the interchange rovement choice for Vail in the 1 -70 Draft PEIS ect Costs Prior to 2008 2008 2009 2010 2011 2012 Beyond 2013 Total Project Cost ign/Planning 500,000 500,000 Lana Acquisition , Construction 19,000,000 19,000,000 Equipment Other Total Cost 19,500,000 19,500,000 Is outside funding anticipated for this project? No Yes X If so, how much revenue is anticipated and when? CDOT $5.5M; Developer Impact $5M; Eagle County $5M; TOV $4M How is public health and /or safety affected by this project? Providing an additional crossing of 1 -70 saves pedestrian lives; Its also of great benefit to emergency service routing. What are the environmental and /or socioeconomic effects of completing or not completing this project? It will promote pedestrian and bike travel; enhance transit service and reduce significant 'out of way' travel by autos. This connection allows for a substantial (200 %) increase in capacity for the Timber Ridge employee housing complex. Who is likely to be affected and how many people will this impact? Anyone Ming the Main and West Vail interchanges and through - traffic on 1 -70. What are the implications of deferring or not funding the project? What has been the citizen input? How strong is public sentiment regarding this project? Strongly endorsed in all Vail and CDOT master plans. What alternatives were considered? Rebuilding 2 interchanges and constructing a pedestrian /bike overpass totals +/- $50M. Projected growth in traffic volumes and the related congestion requires this underpass to be constructed to meet demands placed by Vail's development as well as County -wide growth. Who else might be involved in this project (joint venture, privatization, etc.)? Developer impact fees OPERATING COSTS Prior to 2007 2007 2008 2009 2010 2011 Beyond 2011 Total Operating Cost Staff Effect V Personnel Materials & Supplies Services & Contracts Other Total Operating Cost G: 20061BIank cipform.wpd ,PITAL IMPROVEMENT PROJECT WORKSHEET Years 2009 -2012 lect Title Housing Department New Request X Revised Request $20M of $44.6M (45 %) lect Schedule Type of Project (check one) Project Life of Existing Asset �athlYea tart Date 2009 Replace Current Asset Original Life in Years Date of Completion Upgrade Existing Asset Current Age in Years nthlYear) g led Description separate housingg projects are in the early stages of planning: 1) Redevelopment of Timber Ridge and 2) Housing units on the Chamonix site. The Timber Ridge ect will have an RFQ put out by September, 2008, with construction beginning during 2010. The town anticipates redevelopment by a private company, but also acts a "gap' in the funds needed to complete the project. Initial cost estimates from the County indicated a gap of $19M. The Town is requesting $10 million to split cost of that gap with the County. master plan for the Chamonix site is nearing completion and conceptual designs include options for 58 to 70 deed- restricted employee housing units (a mix of 1,2 3 bedroom units) at a preliminary cost projection of between $18.3 and $25.6 million. The Chamonix advisory committee plans to break ground on this project in 9. The town is requesting $1 OM to use toward housing on this site. rtify Goals and Objectives that this expenditure supports: se projects directly tie to a priority goal of both the County and the Town of Vail: affordable housing. Hbenefit analysis — (ROI) Return on Investment: led Justification rdable housing is a major issue in Eagle County and the Town of Vail is actively pursuing local solutions. The town is committed to partnering with the County on e two projects. Timber Ridge currently provides up to 800 beds for Vail's seasonal employee base. To increase the total number of employees housed within the i is critical for the success of our goal of ensuring housing for employees in addition to keeping up with growth from redevelopment. The Chamonix site provides iher opportunity for affordable housing near the proposed new West Vail Fire Station, with plans for 58 — 70 units which could house at least 70 - 84 employees. ect Costs 2008 2009 201 2011 2012 2013 Beyond 2013 Total Project Cost ign /Planning Construction — T.R. 10,000,000 9,000,000 19,000,000 Construction - Cham 6,400,000 19,200,000 25,600,000 Equipment Other Total Cost 6,400,000 29,200,000 9,000,000 44,00,000 Is outside funding anticipated for this project? No Yes X If so, how much revenue is anticipated and when? County $20M; TOV $24.6M How is public health and /or safety affected by this project? What are the environmental and/or socio /economic effects of completing or not completing this project? Housing employees close to their place of employment reduces the overall strain on transportation systems and the environment. Increasing the number of affordable units within the town will also reduce the demand for this type of housing elsewhere in the County. Who is likely to be affected and how many people will this impact? Both employees and employers of the town and County will be positively impacted. What are the implications of deferring or not funding the project? The town is aggressively pursuing housing to keep up with the effects of redevelopment and job creation. Not doing these projects will jeopardize maintaining at least 30% of employees housed within Vail. The Town Council has stated that 30% is the minimum acceptable goal for housing within town limits. What has been the citizen input? How strong is public sentiment regarding this project? Citizens have ranked employee housing as a priority for the town and the County. Sentiment is very strong. What alternatives were considered? The town has considered multiple redevelopment proposals of Timber Ridge that all identified a significant funding gap in creating affordable housing units. Currently the town plans to release an RFQ by September, 2008 to facilitate this redevelopment. Who else might be involved in this project (joint venture, privatization, etc.)? Private developers OPERATING COSTS 2008 2009 2010 2011 2012 2013 Beyond 2013 Total Operating Cost Staff Effect V Personnel Materials & Supplies Services & Contracts Other Total Operating Cost GABudgetlBUDGET -2006 \Blank cipform.wpd 3. Work Force Housing The Town has established a goal of ensuring there is deed restricted housing for at least 30% of the work force in Vail. ' The Town has adopted Commercial Linkage and Inclusionary Zoning to ensure that net new development provides deed restricted housing for at least 30% of the workforce. The Town is pursuing multiple approaches to deal with existing deficiencies. Recognizing employee housing impacts the entire region, the Town is also looking to be a strong regional partner, while meeting its own employee housing goals. The Town is currently preparing to provide new deed restricted employee housing units, but it will need partners in achieving affordable home prices. A. Timber Ridge To meet local goals, which benefits the entire region, the Town is pursuing redevelopment of one -half of Timber Ridge Village Apartments. Currently there are 198 rental units on the entire 10 -acre property. Approximately 800 employees currently live at Timber Ridge. By redeveloping the property in two phases: 1) All 800 beds are not out of service for two ski seasons; 2) Absorption of additional density in the first phase will take less time than the entire property; and 3) Allows for complimentary redevelopment on the other half, based on future market demand. The goal is to provide at least 600 affordable rental beds in the first phase of redevelopment. This will be a 50% increase over existing occupancy on that half of the property, while still leaving 400 existing rental beds available. Future redevelopment of the western half of the property allows for increased density and the ability to target future market demand. As the Town is reviewing responses to the Request For Qualifications and Proposals it is becoming more apparent there is 'a gap between the goal of affordable rentals and the cost to provide new rental beds. B. Chamonix Property The Town of Vail has rezoned the 3.6 -acre Chamonix Parcel, in West Vail, to permit for the development of approximately 58 deed restricted Employee Housing Units. It is the Town's intention to develop a for -sale, owner - occupied community at Chamonix. The Town is currently engaged in a site specific market study to determine the optimal unit mix, sizes and amenities. The goal is to provide for -sale units affordable to households earning 80% to 120% of area median income. Even with a land subsidy, initial cost validation has identified a gap between the cost of constructing new employee housing units and buyers earning between 80% and 120% of area median income. i I ii