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HomeMy WebLinkAbout2009-03-17 Agenda and Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS j 75 S. Frontage Road W. Vail, CO 81657 12:30 P.M., TUESDAY, MARCH 17, 2009 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. I Public comments on work session Items may be solicited by the Town. Council. 1. Lorelei Donaldson ITEM/TOPIC: Building & Fire Code Appeals Board (B &FCAB), Design Review Board (DRB), Planning and Environmental Commission (PEC), Liquor Licensing Authority (LLA), and Art in Public Places (AIPP) Board Appointments. (60 min.) ACTION REQUESTED OF COUNCIL: 1) Appoint three applicants to the PEC for a term of two years each (through March 31, 2011). 2) Appoint two applicants to the DRB for a term of two years each (through March 31, 2011). 3) Appoint two applicants to the AIPP for a term of three years (through March 31, 2012) ** 4) Appoint one applicant to the LLA for a 2 -month term ending June 30, 2009. 5) Appoint one applicant to the B &FCAB for a term of five years (through March 31, 2014). BACKGROUND RATIONALE: There. are currently three vacancies for PEC, two vacancies for DRB; two vacancies for AIPP; one vacancy for LLA, and one vacancy for the B &FCAB. The Town received six (6) applications for the PEC; three (3) applications for the DRB vacancies; two (2) applications for the AIPP; one (1) application for the LLA vacancy; and two (2) applications for the B &FCAB. Incumbent members of the PEC, DRB, AIPP, LLA, and B &FCAB are noted by asterisks below. It is requested that the Town Council interview each applicant at the work session and then appoint three applicants to the PEG; two applicants to the DRB; two applicants to the AIPP, one applicant to the LLA and one applicant to the B &FCAB, at the evening meeting. 1 r The applicants are as follows: PEC: DRB: AIPP: Pamela Hopkins Stephen Katz Thomas Du Bois* Dorothy Browning* Michael D. Kurz* Brian Gillette* Brittany Kennedy Scott Lindall Michele Kobelan Scott Proper* David Viele* LLA: B&FCAB: K.J. Williams Thomas Du Bois* Steven Loftus I have enclosed an attendance summary for the PEC, DRB and AIPP boards for your review. However, I did not include them for the B &FCAB and LLA boards. I have also included possible questions to ask the prospective board members for each board. RECOMMENDATION: Appoint a total of three members to the PEC for two -year terms each; two members to the DRB for two - year terms each; two members to the AIPP for a three -year term", one member to the LLA for a 2 month term; and one member to the B &FCAB to a five -year term. 2. Warren Campbell ITEMITOPIC: PEC /DRB Update. (15 min,) 3. Kathleen Halloran ITEMITOPIC: 2008 Year -end Investment Report. (5 min.) ACTION REQUESTED OF COUNCIL: No formal action requested — information only. BACKGROUND RATIONALE; Section 2 -2 -8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report for each quarter. This agenda item is a presentation of the town's investment report as of December 31, 2008. 4. Ron Braden ITEMITOPIC: Discuss with council the opportunity to go paperless with the council packets and demo the Board View software that would be used to do this. The Muni Agenda software is already in use by staff and has the ability for council members to use as well. We will conclude with a budgetary discussion of what it would take to utilize the software (laptops, etc...) and questions about how it would be implemented. (30 min.) ACTION REQUESTED OF COUNCIL: To poll the council and see if they would like to move forward with paperless packets. BACKGROUND RATIONALE: As part of the Town's initiative to go green and to improve the efficiency of our business process, 2 t we briefly discussed with council at the February 6th work session the possibility of implementing paperless Council packets. We have implemented MuniAgenda as part of our records management project (LaserFiche) which facilitates this process. We were asked by Council if they could view the software and also present some budgetary numbers of what it would take to go paperless. We are now returning to present the information and demo the software. 5. Bill Carlson ITEMITOPIC: A brief presentation of the Gore Creek Water Quality Protection Program (WQPP). (20 min.) ACTION REQUESTED OF COUNCIL: Review and provide feedback on the proposed goal, objectives and overall policy direction of the Gore Creek WQPP. BACKGROUND RATIONALE: Gore Creek, its tributaries and the Eagle River are important natural resources to the quality of life in Vail. A proactive water quality protection program ensures the health of the river ecosystem, prevents pollution from development, road maintenance, and other human impacts through best management practices, policies, and educational programs. STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council support the stated goal and objectives of the program. 6. Warren Campbell ITEMITOPIC: Discussion of the First reading of Ordinance No. 7, Series of 2009, an ordinance repealing and re- enacting Ordinance No. 5, Series of 2006, establishing Special Development District No. 39, Crossroads, and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, modify, or deny Ordinance No. 7, Series of 2009, on first reading. BACKGROUND RATIONALE: On March 9, 2009, the Town of Vail Planning and Environmental Commission held a public hearing on a request for a major amendment to Special Development District No. 39, Crossroads to increase the maximum allowable number of dwelling units from 77 to 78 dwelling units, located at 141 and 143 Meadow Drive, and setting forth details in regard thereto. Upon review of the request, the Planning and Environmental Commission voted 6 -1 -0 (Pierce opposed) to forward a recommendation of approval of the request to amend Special Development District No. 39, Crossroads, to the Vail Town Council. 3 STAFF RECOMMENDATION. Approve Ordinance No. 7, Series of 2009, on first reading. 7. ITEMITOPIC: Information Update. (15 min.) ■ 800 MHz Update (please see memo from Joe Ribiero who attended the County Commissioner's meeting on Monday, March 9th) 8. ITEMITOPIC: Matters from Mayor & Council. (15 min.) 9. ITEMITOPIC: Adjournment. (3:20 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, APRIL 7, 2009 IN THE VAIL TOWN COUNCIL CHAMBERS. 4 R TOWN*VAKE MEMORANDUM Town Clerk TO: Town Council FROM: Lorelei Donaldson DATE: March 11, 2009 SUBJECT: Appointment of members to the Planning and Environmental Commission (PEC); Design Review Board (DRB); the Art in Public Places (AIPP) boards, Local Licensing Authority (LLA) and the Building & Fire Code Appeals Board (B &FCAB) There are currently three vacancies for PEC, two vacancies for DRB; two vacancies for AIPP; one vacancy for LLA, and one vacancy for the B &FCAB. The Town received six (6) applications for the PEC; three (3) applications for the DRB vacancies; two (2) applications for the AIPP; one (1) application for the LLA vacancy; and two (2) applications for the B &FCAB. Incumbent members of the PEC, DRB, AIPP, LLA, and BBFCAB are noted by asterisks below. It is requested that the Town Council interview each applicant at the work session and then appoint three applicants to the PEC; two applicants to the DRB; one applicant to the AIPP; one applicant to the LLA; and one applicant to the B &FCAB, at the evening meeting. The applicants are as follows: PEC: DRB: AIPP: LLA: Pamela Hopkins Stephen Katz Thomas Du Bois* Dorothy Browning* Kenneth (KJ) Williams Michael D. Kurz* Brian Gillette* Brittany Kennedy Scott Llndall Michele Kobelan Scott Proper* David Vlele* BBFCAB: Thomas Du Bois* Steven Loftus I have enclosed an attendance summary for the PEC, DRB and AIPP boards for your review. However, I did not include them for the B &FCAB and LLA boards as it does not impact these boards. I have also attached potential questions to ask of the prospective board members for each board for your use. It is requested the Town Council appoint a total of three members to the PEC; two members to the DRB, two members to the AIPP, one member to the LLA and one member to the B &FCAB. 1 e 75 South Frontage Road . Vai4 Colorado 81 657.970 -479 -21361 FAX 970 -479 - 2,320. www. vailgov. com "CYCLED P. E& f i PEC March 10, 2009 Lorelei Donaldson Vail Town Clerk 75 South Frontage Road Vail, Colorado 81657 RE: Planning and Environmental Commission Application Dear Lorelei, Please accept this letter as my application for a position on the PEC. I am currently serving my second term on the Arts In Public Places Board. I have enjoyed working with the members of the board and seeing the progress we have made over the past five years. The presentations of new development projects that come before the AIPP board with their proposals for Public Art have sparked my interest in the PEC again. I served on the PEC from 1985 to 1989 during which time we started the Master Land Use Plan. I would like to be more involved with the community's growth and the re- development issues that face Vail. I have worked as a Partner with Snowdon and Hopkins Architects, P.C. in the Vail Valley for the past thirty years. Our projects have included custom residences, multi - family developments, and public projects like the Vail Public Library. I am a resident of East Vail and my resume is included with this letter. I would enjoy working on the PEC again and hope to see more successful projects completed. Thank you, Pamela W. Hopkins, AIA, LEED AP Snowdon and Hopkins Architects, P.C. PO Box 3340 • Vail, Colorado 81658 • Phone: 970 - 476 -2201 0 Fax: 970 - 476.7491 Pamela W. Hopkins, AIA, LEED AP Registered Architect, State of Colorado (B 1165) LEED Accredited Professional Education Bachelor of Architecture, University of Colorado, 1970 Professional Experience Partner in charge, Snowdon and Hopkins Architects, PC Renovation to the Vail Public Library Addition to the Gilpin County. Public Library 1,000 sq.ft.; scheduled construction: June 2008 Addition to the Eagle Public Library 8,500 sq.ft.; scheduled construction: May 2008. On hold First Bank of Vail Exterior and landscaping upgrades Inn at Beaver Creek redevelopment 2006 plans 50,000 sq.ft. Ski Club Vail redevelopment, Vail, Colorado, 2000 35,000 sq.ft. at the base of Vail Mountain (to be built) Pinedaie Public Library, Wyoming, 1998 (Consultant Architect) Consulted during design phase for Carney Architects Eagle Public Library, Eagle, Colorado, 1997 15,000 sq.ft. new library Avon Public Library, Avon, Colorado, 1995 15,000 sq.ft. new library Vail Mountain School Library Addition, Vail, Colorado, 1995 3,000 sq.ft. renovation and addition Vail Police Department and Municipal Complex, Vail, Colorado, 1994 (Consultant to Roth Sheppard Architects) Gilpin County Public Library, Colorado, 1995 5,000 sq.ft. new library Emerald Acres Office Complex, Avon, Colorado 45,000 sq.ft. eight building campus Garden of the Gods Hotel and Condominium, Vail, Colorado 30,000 sq.ft. renovation and addition Eugene Field Public Library, Denver, Colorado, 1993 (Consultant Architect) Consulted during design phase and interior layout for Roth Sheppard Architects Inn at Beaver Creek, Beaver Creek, Colorado 55,000 sq.ft. hotel at base of ski mountain Flagstaff Public Library, Flagstaff, Arizona, 1987 35,000 sq.ft. new library Vail Public Library, Vail, Colorado, 1983 15,000 sq.ft. new library 50+ Custom Residences Associations American Institute of Architects Member, Planning and Environmental Commission, Town of Vail (1985 -89) Board of Trustees, Vail Mountain School (1986 -2000) Member, Vail's Arts in Public Places Commission Member, Design Committee, Performance and Conference Center, Vail, CO Member, Town of Vail Environmental Strategic Plan Committee Jury and Awards 1987 Jury, Biennial AlA/ALA National Design Competition 1985 AIA/ALA Award of Excellence - Vail Library 1984 AIA Western Mountain Region Award of Merit - Vail 'Library Publications The Vail Library, Solar Age, September 1985 The Vail Library, Process: Architecture (98), Passive and Low Energy Architecture, September 1991 City of Flagstaff /Coconino County Public Library, Arizona Libraries, September, 1987 City of Flagstaff /Coconino County Public Library, Architecture, October, 1988 Public Libraries, Travel Treasures of the West, Martin B. Rabkin, North American Press, November 1993 Professional Development Harvard University Executive Program — Public Libraries — 1995 Harvard University Executive Program — Public Libraries — 2005 Papers authored. Sustainable Architecture and Green Design �wd Hopkins PC Flagstaff Public Library, Flagstaff, Arizona, 1987 35,000 sq.ft. new library Vail Public Library, Vail, Colorado, 1983 15,000 sq.ft, new library 50+ Custom Residences Associations American Institute of Architects Member, Planning and Environmental Commission, Town of Vail (1985 -89) Board of Trustees, Vail Mountain School (1986 -2000) Member, Vail's Arts in Public Places Commission Member, Design Committee, Performance and Conference Center, Vail, CO Member, Town of Vail Environmental Strategic Plan Committee Jury and Awards 1987 Jury, Biennial AIA/ALA National Design Competition 1985 AlA/ALA Award of Excellence - Vail Library 1984 AIA Western Mountain Region Award of Merit - Vail Library Publications The Vail Library, Solar Age, September 1985 The Vail Library, Process: Architecture (98), Passive and Low Energy Architecture, September 1991 City of Flagstaff /Coconino County Public Library, Arizona Libraries, September, 1987 City of Flagstaff /Coconino County Public Library, Architecture, October, 1988 Public Libraries, Travel Treasures of the West, Martin B. Rabkin, North American Press, November 1993 Professional Development Harvard University Executive Program - Public Libraries - 1995 Harvard University Executive Program - Public Libraries - 2005 Papers authored. Sustainable Architecture and Green Design w STEPHEN I. KATZ 1881 Lions Midge Loop, *14 Wail, CO 81657 Cell: 970 - 390 -5512 Phone: 970- 476 -5512 Fwc 970 - 476.9428 katzfactnring@gmall.com February 23, 2009 Ms. Lorelei Donaldson Planning and Environmental Commission Town of Vail Planning Vail, CO 81657 Dear Ms. Donaldson: Please consider this my application for the Vail Planning and Environmental Commission board. HISTORY: I have been coming to Vail for about 35 years, been a second home owner for 20 and a full -time resident for four. After our home was lost to Katrina, we took the opportunity to evaluate where we wanted to live; whether we wanted to split time, whether we wanted to rebuild New Orleans, and our decision was to move full -time to Vail. Vail is a community of people like us who have made a conscious decision to be there. No one got off the boat in Vail and said "feed me." It is a community of choice, and we like that. QUALIFICATIONS: Over the years I have done three developmental projects in Vail. I started by financing Vail Point, and later became active in the development (1989 — 1992). In 1997,1 began Chateau Tremonte and completed it in 1999. Presently, I am involved in a Vermont Road development. We presently have two single - families in the project, but the future of this project is somewhat behind the economic eight ball. ENVIRONMENT: My position on environment tends to be a little left of center. I think we need to reduce density and promote ecological consciousness. I am much more concerned about man-made environmental problems than issues such as the pine beetle. While I realize the severity of the pine beetle issue, I worry less about nature -on- nature events than man -on- nature. ACTIVISM: I have taught handicapped skiing in the past. During Katrina, I covered the events in Louisiana and Mississippi for the Vail Daily, and floated an Epic Pass protest as can be evidenced by the badges I circulated (enclosed.) As I approach 60, I will trend to more community service involvement, and think the Planning and Environmental Commission board would be an important step. Sincerely, �( Steve Ka E zample of P oar I ntra- community C ommunication E sample of P oor I ntra- community C ommunication I i February 4, 2009 Ms. Lorelei Donaldson, Town Clerk Town of Vail 75 South Frontage Road Vail, CO 81657 Dear Lorelei: Please accept this letter as an indication of my interest in continuing service on the Town of Vail Planning and Environmental Commission. I have enjoyed my current position on the board and feel that I have made a worthwhile contribution to the Commission's efforts on behalf of the community. Also, I believe the experience I have gained over the past two years will serve to make me a more effective Commissioner going forward. Thank you in advance for considering my application. Sincerely, Michael D. Kurz 4682 Meadow Drive, 434 Vail, CO 81657 MICHAEL D. KURZ 4682 Meadow Drive, #34 Vail, Colorado 81657 Ph. 970.476.2927/Ofc. 970.477.4002/Cell 970-390-3115 rnkurz @visitvailvalley.com OBJECTIVE Making a significant impact with an organization that competes aggressively, values creativity and takes pride in a tradition of success. QUALIFICATIONS More than thirty years of successful brand development work for a broad range of enterprises in a variety of sectors. SPECIALTIES Enterprise Management Brand/Business Development Strategies Integrated Marketing Program Development Multi- Cultural Marketing Team Leadership WORK HISTORY Feb `08— Present President/CEO — Vail Valley Partnership Apr '98 — Feb `08 CEO & Creative Director — Kurz McDonald Brand Development, Vail Jun'93 - Apr '98 Associate Creative Director - Lance Jackson & Associates, Inc., Denver Sep `89 - May'93 VP Marketing - Pulte Home Corporation, Denver Nov '85 - Sep'89 VP Marketing - Capitol Federal Savings, Denver Mar '83 -Oct '85 Managing Partner /Senior Writer - Kurz Wade/DVF Advertising, Denver Dec '81 -Feb '83 Director of Marketing/Rocky Mountain Region - Warner -Amex Satellite Entertainment Co. (MTV,, Nickelodeon, The Movie Channel) Oct'79 - Nov'81 Account Supervisor - Tracy- Locke/BBDO Advertising, Denver Jan '78 - Oct '79 Account Executive /Copywriter - Haddon Advertising, Chicago Apr'75 - Jan '78 Assistant Advertising Manager - Continental Illinois National Bank & Trust Company of Chicago Dec'73 - Apr'75 Sales Promotion Manager - QONAAR Security Systems, Inc., Chicago EDUCATION Bachelor of Arts/Psychology - University of Illinois /Chicago VETERAN U.S. Army, Jan '68 — Dec '70 Michael D. Kurz REPRESENTATIVE INDUSTRY AWARDSIRECOGNITION 1975 - Chicago Financial Advertisers Club "Gold Eagle" Award for best Television Spot Series/Film, :30 Seconds - Continental Illinois National Bank's ATM/Debit Card program. 1980 - Denver Advertising Federation "Alfie" Award for best Television Spot/Film, for The Mountain Bell Yellow Pages. 1986 - 11 50 People to Watch," - Selected by Denver Magazine 1990 - Denver Advertising Federation Judge's Choice "Alfie" Award for Best B &W Trade/Business Publication Ad Campaign for ICM Mortgage 1994 Denver Advertising Federation "Gold Halo" Award for Best Outdoor Advertising Campaign (Pro Bono), on behalf of the Denver Zoo. 1995 - IABC Bronze Quill Award for GEOCAST, Inc.'s, Naming and Integrated Marketing Communications Program 1995 - IABC Award of Merit for Lance Jackson & Associates Corporate Communications Program/Integrated Marketing Capabilities Brochure. 1996 - IABC Bronze Quill Award for LJA's Corporate Communications Program/Integrated Marketing Capabilities Newspaper Advertising 1996 - Denver Art Directors Club Award for Best Logo /Identity Development for "Balustrade at City Heart" (Naming/Positioning) 1997 - BMA Silver Key Award for B &W Print Advertising launching Applied Computer Technology 1997 - BMA Silver Key Award for Promotional Literature launching Applied Computer Technology 1997 - BMA Gold Key Award for Television Advertising - Colorado Education Association's "Face to Face" Campaign (5 Spot Series) 1997 - Global Award for Outstanding Achievement in recognition of the "Image/Recruitment Brochure" launching Precedent Health Care 2003 - Telly Award for Outstanding Television Commercial, National Jewish Medical & Research Center i Michael D. Kurz COMMUNITY INVOLVEMENT a Oct 1 94 — Jun `02 Vice President, Madison Hill HOA, Denver 0 Sep '04 — Jan `08 Vice President, Mountain Meadow IIOA, Vail Apr '07 — Present Commissioner, Town of Vail Planning and Environmental Commission Feb 1 08 -- Present Member — Vail Economic Advisory Council (VEAL) s February 24, 2009 Lorelei Donaldson Town Cleric 75 South Frontage Road Vail, CO 81657 RE: Application to serve on the Planning and Environmental Commission Dear Ms. Donaldson, i write to apply for a position on the Planning and Environmental Commission for the term starting April 1, 2009. As a local architect for the last 10 years, I am excited for the opportunity to serve on the commission for the Town of Vail. As a partner with the local architectural firm Gwathmey Pratt Schultz Lindall Architects, I have worked with the Community Development staff for a variety of building projects. The projects have ranged from a simple deck addition to development standards for special development districts. I have experience with the design approval process and have presented several times to the PEC and DRB. In addition to my experience with projects that have gone through the approval process with the Town of Vail, Eagle County and several Vail Valley design review boards, f served on the Arrowhead Design Review Board from 2001 -2003. As a board member, my duties ranged from reviewing and approving simple remodels to major infili commercial buildings at the ski base of Arrowhead. Having recently moved from down valley, my wife and three children made a conscious decision to move our family to the Vail community. We work in Vail and our children attend Red Sandstone Elementary School. We have enjoyed our decision and call Vail our home. With my experience as a design professional, knowledge of the Town of Vail design review process and a commitment to contribute to the Vail community, I can be a valuable member to the PEC. Sincerely, Scott Lindall, AIA 2417 Garmisch Drive, Unit A Valli, CO 81657 phone: 970.471.1729 e -mail: scott@gpslarchitects.com Scott Lindall, AIA OBJECTIVE To serve the Vail Community as a member of the Planning and Environmental Commission PROFESSIONAL Gwathxney Pratt Schultz Lindall Architects, P.C. Partner, Registered Colorado Architect Experience: Johnson Residence, Vail McIntyre Residence, Vail Vail Mountain School, Vail Vail Marriot Mountain Resort, Vail Custom Homes at Village Walk, Beaver Creek Brill Residence, Beaver Creek Horizon Pass Townhomes, Bachelor Gulch Buckhorn Condominiums, Bachelor Gulch Price Residence, Mountain Star Golden Bear Lodge, Arrowhead Diamond Star Ranch, Eagle Maytag Mountain Ranch, Westcliffe Leonard Residence, Steamboat Springs Martyn Residence, Steamboat Springs Forbes Retreat Complex, Bardon Lake, WI Garza Residence, Monterey, Mexico EDUCATION Bachelor of Architecture University of Minnesota, 1995 REGISTRATION National Council of Architectural Registration Boards State of Colorado ASSOCIATIONS American Institue of Architects (AIA) National Council of Architectural Registration Boards (NCARB) Arrowhead Design Review Board 2001 - 2003 0 I Page 1 of 1 Lorelei Donaldson - PEC ......... .....__ ,. ..• wwrwtcwcs. 7, r: E. . a •�.awrw•rrsrti++u���wram: —,,.. wa: :.►�.mw,rara�u•vyr..,�s,.:.. ,v. .. . From: "Scott Proper" To: "Lorelei Donaldson" Date: 2/24/2009 9:37 AM Subject: PEC CC: Dear Lorelei, I have served on the Planning and Environmental Commission (PEC) since the fall of 2007. 1 write because my term ends this March, and I would like to be considered for reappointment by the Town Council. It has been my pleasure and a privilege to serve Vail in various capacities since I moved here in 2002. 1 have a strong sense of civic duty, and have served on the Conference Center Task Force, the Design Review Board, the Vail Recreation District's Board of Directors, and, of course, the PEC. I have approached these positions like jobs, and consider attendance and preparation critical requirements for success. Serving on the PEC has been fun, and we are in the thick of reviewing the EverVail development. I feel that the more continuity there is on PEC throughout the review of EverVail, the better the end outcome will be. In general, I think my experience in the finance industry is the most valuable way that I currently contribute to the PEC. Having underwritten and provided the debt for many real estate projects and developments, from very small scale to relatively large scale, I am familiar with the various ways zoning regulations impact the end product. I believe this skill set is even more valuable than in the past, because financial considerations are more critical than ever. Also, through my experience on DRB and PEC, as well as from having worked in the real estate development industry in the past, I am particularly familiar with the Town of Vail's zoning code, the Lionshead and Vail Village Master Plans, and other related tools of the PEC. My wife Paulina and I live in West Vail. I work in finance, and my wife is an attorney. I am also a member of Vail Rotary Club, and currently serve as its president. Respectfully submitted, Scott Proper \111-1.1"INNIU BANK Scott Proper Millennium Bank Vice President 1140 Edwards Village Blvd, Ste B102 -104 I PO Box 46401 Edwards, CO 81632 970.569.3633 � 866.569.3633 toll free 1970.569.3612 direct 1 970.569.3664 fax scottp(Mmymille I h_W/www. mymilienniumbank cam IMPORTANT NOTICE: Millennium Bank has changed its email domain to mymillenniumbank.com. Please update your address book for the person sending this email. NOTICE: This E -mail (including attachments) is covered by the Electronic Communications Privacy Act, IS U.S.C. 2510 -2521, is confidential and may be legally privileged. If you are not the intended recipient, you are hereby notified that any retention, dissemination, distribution or copying of this communication is strictly prohibited. Please reply to the sender that you have received the message in error, then delete it. file: / /C:\Documents and Settings\Administrator \Local Settings \TempAPgrpwise\49A3BF... 3/11/2009 David D. Viele 2109B Chamonix Lane • Vail, CO 81657 (970) 476 -7767 • dviele@gmail.com March 3, 2009 Ms. Lorelei Donaldson Vail Town Clerk 75 S. Frontage Rd. Vail CO, 81657 RE: Application to the Town of Vail Planning and Environmental Commission (PEC) Dear Ms. Donaldson, Please accept this letter as an indication of my interest in serving the Town of Vail in the capacity of Planning and Environmental Commissioner. I served on the PEC from 2004 -2006 and from 2007 through the current tune. I believe I have performed my duties well during my tenure, and my actions and opinions reflect a comprehensive understanding of the Town of Vail Zoning, underlying covenants placed on the land, as well as the interests and views of a large majority of the Town of Vail citizens. In addition to the aforementioned reasons, I believe I will bring the follow attributes to the position: • I am diligent in my review of projects and will work hard to continue to provide thoughtful and judicious input on the cases before me. • I grew up in Vail and returned seven years ago with the intention of spending the balance of my life in this valley. Since that time I have involved myself in a number of community focused endeavors, including election to the Eagle River Water and Sanitation Board, involvement with the local ski club and the hospital foundation board. I believe the combination of my recent experiences and my roots in this valley provide me with a balanced understanding of the historical interests of the town as well as the current needs of the business and real estate development community. • Having grown up in Vail and having spent much of my life traveling the world as a ski racer. including time as a member of the United States Ski Team, I have become familiar with the most exclusive mountain communities in the world. I have an understanding of what it takes to be a world -class resort as well as an appreciation of what the community must do in order to compete with other resorts of our caliber. • I have a genuine interest and aptitude in community and business leadership. • I believe that membership in this community requires a commitment from its citizens. I have a passion for this community and intend to play a role in its leadership for years to come. • I have political aspirations and believe that I must have an understanding of the workings of the many levels of govemment to bean effective; leader. I view an involvement with the PEC as a pre - requisite to leadership in our local and regional governments. I have attached a professional resume for your review. Thank you for your time and consideration. Sincerely, David D. Viele David D. Vieie 2109B Chamonix Lane • Vail, Co 81657 (970) 476 -7767 • dviele @gmail.com Education DARTMOUTH COLLEGE Hanover, NH • B.A. in Government with an emphasis in International Political Economy • Recipient of the Alfred E. Watson Trophy. Given to the most outstanding male athlete of the college. UNIVERSITY OF DENVER DANIELS COLLEGE OF BUSINESS Denver, CO • M.B.A. with an emphasis in Finance Professional Experience J.L. VIELE CONSTRUCTION, INC. President A CEO, 1004 — Present Vail, CO Responsibilities include the following: • All levels of financial planning and office / field management. • Coordination of marketing and business development activities. • Human resource planning. • Development and maintenance of a long -term strategic plan. Director of Business DevelopmenvProject Manager; 2002- 2004 • Development and Coordination of Business development activities. • Project Management for various projects including the Donovan Park Pavilion: Responsibilities include leading project meetings, negotiations with architects, engineers, subcontractors and design consultants, estimating, purchasing, budget documentation, project scheduling and safety. VIELE DEVELOPMENT, LLC: The Tower Residences at Lion Square; Managing Partner; 2004 - Present Vail, CO Responsible for all management functions of the business including: • Financial planning and forecasting, • Planning and entitlement activities, • Coordination of marketing and business development activities including project launch, • Human resource planning, • Development and maintenance of a long -term strategic, economic and marketing plan. PRICEWATERHOUSECOOPERS Associate Consultant, Business Recovery Services 2001 -2002 Denver, CO • Performed financial analysis for the business recovery group of PWC consulting. • Produced detailed financial models for a variety of clients in industries ranging from information technology to copper mining. • Represented both debtors and creditor groups in the capacity of financial advisor during bankruptcy proceedings. • Performed due diligence for PWC clients_ EAST WEST PARTNERS Financial Analyst 2000 -2001 Breckenridge, CO • Produced pro - forma financial models for real estate development projects. • Performed due diligence investigations for the managing partner. • Completed a feasibility analysis that was presented to senior management and prospective investors. I r David D. Viele 2109B Chamonix Lane • Vail, Co 81657 (970) 476 -7767 • dviele @gmail.com Achievements / Community Service EAGLE RIVER WATER AND SANITATION DISTRICT, Director / Treasurer; 2004 - Present • Elected to a 7 member legislative municipal board. • District coverage comprises the majority of the Upper Eagle River Valley, including; Vail, Minturn, Avon and Edwards. • Responsible for reviewing the performance of ERWSD upper management. • Board Member responsible for financial oversight of the organization and management of the annual budgeting process. • Provide leadership and legislative action on all matters related to water and sanitation services, including but not limited to; all legal action including water right purchases and negotiations, daily municipal management, employee housing programs and capital improvement projects. VAIL VALLEY MEDICAL CENTER FOUNDATION BOARD, Member; 2007- Present • Appointed by the Vail Valley Medical Center Board of Trustees. • The Board is charged with the fund- raising responsibilities for the hospital, including, but not limited to procuring funding for a new facilities and technologies. SKI CLUB VAIL Board of Trustees, Secretary 2006- Present • Elected to the board of Trustees in 2006; Responsibilities include meeting minutes, financial planning, event planning, athlete interaction, coaching and motivational speaking. TOWN OF VAIL Planning and Environmental Commission; 2004 — 2006; 2007 - Present - Member of a 7 member board that provides recommendations to the Town Council on proposed legislation, master planning documents and Special Development Districts. • Responsible for reviewing and taking final action on variances from the technical requirements of the Town of Vail Zoning Regulations, Conditional Use Permits and Major Exterior Alterations in the core commercial areas. TOWN OF VAIL Open Space Committee, Trustee; 2004- Present • Appointed as the representative of the Planning Commission to a three member board (including one member of the Town Council and the Vail Town Manager). • Provide recommendations to the Town Council on the parcels of land within the town to be considered for open space designation. VAIL VALLEY FOUNDATION Future Founders Member; 200$- Present TOWN OF VAIL Design Review Board; 2003 -2004 • Responsible for reviewing development plans to ensure compliance with the Town of Vail Design Guidelines and Development Standards SKI RACING • Member of the United States Ski Team; 1993 -1997. • Two -year Captain of the Dartmouth Ski Team, two -time NCAA Champion; • Four -time NCAA Division I First Team All- American, NCAA Division I First Team Academic All American; • World University Games Champion — Giant Slalom. Mwfing Dift Rollie K'esbo Sarah Paladin Bill Pierce David Viele Michael Kurz ARM 14, 2008 X X X X X Aril 28, 2008 X X Absent X X May 12, 2008 X X X Absent X May 26, 2008 holiday/no mtg holiday/no mtg holiday/no mtg holiclay/no mtg holiday/no mt June 9, 2008 X X X X Absent June 23, 2008 X Absent X X X July 14, 2008 X Absent Absent X X July 28, 2008 X X X X Absent , August 11, 2007 Absent X Absent X X Au ust 25, 2008 Absent X X X X Sept. 8, 2008 X Absent X X X Sept. 22, 2008 X X X X X October 13, 2008 X Absent X Absent X October 27, 2008 X X X X X November 10, 2008 X X X X X November 24, 2008 X X X X X December 8, 2008 X X X X X December 22, 2008 Absent X X X X January 12, 2009 X X X X X January 26, 2009 X X X X X February 9, 2009 X Absent I X X X February 23, 2009 Absent X X X X March 9, 2009 March 23, 2009 TOTAL ATTENDED 1 17 16 18 19 i9 TOTAL ABSENT 1 4 5 3 2 2 Scott Proper Susie T'ossem Absent _ x x x x x holiday/no mtg holiday/no mt x x x x Absent x x x x x x x x x x x Absent x X x x x Absent x Absent x x Absent x x x x x x x x 16 20 5 1 1 Potential Questions for DRB and PEC candidates 1) Do you understand the role and time commitment to be on the PEG /DRB? 2) What skills do you possess that you think would be a benefit to your role if appointed? 3) What do you think the role of a PEC /DRB member is or should be? 4) Why have you submitted an application to be appointed /reappointed to the PEC /DRB? 5) What impact do you believe you could have on the PEC /DRB if appointed? 6) What do you think the PEC/DRB is doing correctly? 7) What do you believe the PEC /DRB could improve upon? 8) What has been your most rewarding aspect of having served on the PEC /DRB? 9) What do you see as the future of the Town of Vail? 10)What impact are you hoping to have on the future of the Town of Vail? DRB Thomas R Du Bois 1 19, 2009 Town Council TOtFn of Vail S. Frontage Road Vail. CO 8165 Dcar Town Council. 1 +t-ould like to be considered for rc- appoinunrnt EO the Dcsitni Review Board. I have been a resident of Vail for nearly 9 years and am a licensed architect, owning; and managing; my own firm for the past b years with offices in Fast `'ail. I have found my first term on the Design Review Board to he very exciting and rewarding and feel m► experience has been t howficial to the Town in preserving, maintaining; and enhancing the quality of the built environment in accordance wish the pals of the Town of Vail's Dcs4 n Review Guidchnes. I would very much like to continue on with the current Design n Revicw Broard members ai ncc '1'cjxvn moves fi. m with t'ail's Renaissance. 7liank you for yrour. consideration. Sincerely .Lltotnas R. Du Bois PO Bo,% 4119 tcl 970 -477 -1969 Vail, CO 8M-1W trdvboisr4damner t.r11.1.E` TE 1 I CONSTRUCTION February 5, 2009 Lorelei Donaldson Vail Town Clerk 75 South Frontage Road Vail, Colorado 81657 RE: February 2, 2009 Press Release Design Review Board Vacancies Dear Lorelei Donaldson: I am writing to express my interest in retaining my seat on the Design Review Board. I have been a board member since May 2, 2007. Please find a brief description of my experience below: BRIAN GILLETTE graduated from the University of Colorado at Boulder with a Bachelor of Science degree in Business Administration in 1994. Gillette started with George Shaeffer Construction Company in 1995 as a carpenter. Quickly advancing to the position of site superintendent, Brian constructed a number of homes throughout the valley. Many close relationships with subcontractors and vendors were developed over these years. Gillette was serving in the capacity of both site superintendent and project manager by 2003, responsible for the buyout, budget management, scheduling, and quality control of each project. Gillette was chosen to head Shaeffer's preconstruction service efforts in 2003. He was responsible for their marketing, initial client contact and contract negotiation. Gillette worked closely with the various architects on estimating, value engineering, and job cost accounting. Additionally, Brian supervised staffing, information technology, insurance procurement, and other duties relating to Shaeffer's operations. Gillette left George Shaeffer in November 2006 to start Gillette Construction and is currently engaged in the construction of single family residences within the Town of Vail. Brian lives with his family in Vail, Colorado. I appreciate the Council's consideration. Sincerely, GILLETTE LLC Brian Gillette Voice: (470) 390 -798I brim cc: Warren Campbell IN1s1 (411i:F Bo.-, `81 I 81658 4z 5. 740.1440r 3/11/09 Vail Town Council Attn: Lorelei Donaldson 75 South Frontage Road. Vail, CO 81657 Dear Ms. Donaldson and Vail Town Council, As a Vail Resident and Project Engineer for Alter Construction Group, I would love the opportunity to apply my knowledge and experience to serve the Town of Vail. I believe that I am the ideal candidate fora position on the Design Review Board. My experience working for the Landmark Condominium Association, Fritzlen Pierce Architects and Alter Construction throughout the design development, entitlement and construction phases of The Landmark's redevelopment project has given me a unique perspective on architectural design in Vail. While working for Fritzlen Pierce Architects, I managed all marketing activities, including ad and website design. Additionally, I was a member of The Landmark's project team, where I assisted with DRB and PEC applications and presentation materials, color and materials selection and plan review for both The Landmark Condominiums and Landmark Commercial. Because of my involvement, I was engaged to take on a construction -based role with Alter, assisting in managing daily construction activities on the jobsite and acting as a liaison between the ownership, management, architect, construction company and developer. Please refer to my attached resume for details. I look forward to meeting with you to discuss my qualifications. Sincerely, Michelle Kobelan 610 West Lionshead Circle #301 Vail, CO 81657 970.343.2296 michellekobelan @gma il. com MICHELLE KOBELAN 610 West Lionshead Circle . Vail, Colorado 81657 970.343.2296. tnichellekobelan @gmaiLcom EDUCATION The University of Texas at .Tustin, Fall 2000 —May 2004 Bachelor of Science in Public Relations with Business Foundations Certificate, Honors. GPA: 3.7 WORK EXPERIENCE The alter Group, Skokie, Illinois INLirketing /Communications Specialist Construction and Development Company Introduced The Landmark Residences and repositioned The Landmark The Landmark Condominiums, Vail, Colorado Condominiums in the marketplace 2006 — present Project Engineer Managed subcontractor, owner, developer and prupery management relationships on jobsite of j50 million redevelopment project. Fritzlen Pierce Architects, Vail, Colorado Marketing Director Architecture and Interior Design Firm Strengthened FPA brand image and built awareness as 2006-2008 "Vail'sArrhitecxr ", Identified new job opportunities The Landmark Condominiums Project Team Promoted renovation, redevelopment and new development at The Landmark Condominiums to HOA and Town of Lail Vail Resorts, Tail, Colorado Ski Instructor, PSL-T Certified Level I and II Vail Ski and Snowboard School Taught group and private ski lessons to children and admits of all abilities 2004 — present Coached Vail Development Team and High Rockies Ski Club Corporate Retreats International, Houston, Texas Marketing /Communications Director Corporate Housing Company Strengthened CRI brand image and ensured consistency in company Summer 2001, 2004 documents, website and promotional materials. Promoted services in medical and bmsiness communities Gables Central Park, Austin, Texas Acting Assistant Manager, Bookkeeper, Leasing Consultant Luxury Apartment Community Maintained high occupang levels through promotional efforts 2002 —2004 Collected rent and managed resident issues for 278 apartments ACTIVITIES Prepared presentations, owner communication and sales material for Landmark Condominium Association Co- designed Landmark Residences website - Appeared weekly on live television to raise awareness for The Landmark project Worked with graphic artist to design Landmark Residences logo, which was later adopted as The Landmark logo - Organized Grand Opening Party for Landmark Commercial space, which was featured in Mountain Living - Co -styled and organized "Ethno -Glam" fashion show at Lotus nightclub in Denver for W Couture boutique - Volunteer public relations /event planning work for Austin Woman magazine HONORS - SMPS Colorado "Marketing Excellence" Award for Best Website, www.vaLrcEtects.com (2008) - Co- developed campaign chosen by Dell to enter Hispanic market (2004) - Selected for Gables Austin Property Relations Committee (2004) - Featured in Gables Annual Report (2003) - Winner of all property marketing contests (2003), - Awarded the Marcus E. Bromley Scholarship (2003) - Gables "I Made a Difference" (2003, 2004) and "Top Shop" (2002) Awards - `Best Project" in advertising class of roughly 500 students (2001) c � c � a x x x x x x x x x x x x x x x x x x x x x N � a a J CD � C X X x x X X x X x x X x X x x X x X X X X x N � a m N 0 Q X W X X x x X X X X x X X x x X X x X x X X x N i E a Q co 0 61 N � R H C C c C a� ca Q a X X X x X X X X X X X X X X X x, X x x x N Y_ ¢ a a m CM 0 3 a c a c c c a x x x x x x x x x X x x X x x x X x x� � x x N F m ¢ a ; J Q U O a i (6 Z 00 00 co ao in © co $ NN ao co 8 ON S N m O O O 5 c0 O A N ti O N O N N N N Q1 D w of c t ao CO 4 O O pp p O N N t[) M Q O ca O O gj O d O N O C1 y Q�y ^ N '� N N U Q� C N N N N N N fC N .0 l 8 m N rq 3 7 @ I V �_ d Gj m m 2 2 C U ~ U ¢ m m o a >> c m ca 3 > >> a� o o eo cc m m m p Q c�i C Z . � � tL W `° F— Potential Questions for DRIB and PEC candidates 1) Do you understand the role and time commitment to be on the PEC /DRB? 2) What skills do you possess that you think would be a benefit to your role if appointed? 3) What do you think the role of a PEC /DRB member is or should be? 4) Why have you submitted an application to be appointed /reappointed to the PECIDRB? 5) What impact do you believe you could have on the PEC /DRB if appointed? 6) What do you think the PEC /DRB is doing correctly? 7) What do you believe the PEC /DRB could improve upon? 8) What has been your most rewarding aspect of having served on the PEC /DRB? 9) What do you see as the future of the Town of Vail? 10)What impact are you hoping to have on the future of the Town of Vail? i i AIPP I I ♦ V Dorothy W. Browning 641 W Lionshead Circle Vail, Colorado 81657 970 - 390.9945 Feb 5, 2009 To Town of Vail Council,, I am interested in being reappointed to the AIPP board. I have been a resident in Vail since August 1999, and my family has had a home in Lionshead sine 1971. I have a BFA in Art from the Philadelphia College art. 1982. 1 owned and operated a production ceramic studio from 1982 until 1999. t was a frequent guest lecturer to the PCA Craft Deparbrient senior classes in the media o f Glass, Wood, Metals, Ceramic and Fibers. At the invitation of the Craft department I have attended antiques for the groduatingi seniors in Metals and Cerarnics. This prtvilepe continues to this day when I return to Philadelphia. I showed in acclaimed juriied shows, such as The Smithsonian Craft Show in Washington DC and The Philadelphia Craft Show. I had numerous small commissions and sold work internationally through the American Craft Enterprise organization, aMlilated with the Museum of American Craft. In New York. I was appointed to the Deans' Council in 2006 at the Corcoran College of Art in Washington DC. The counsel 1 At with and advises the Dean of the Art School and mpreserris the Corcoran Colege at large. The Corcoran College of Art is the only rwnaiNng Art School alflietsd with a Museum. I joined the Corcoran Museum of Arib Women's Committee In 2D07 and am a member of the Long Range Planning Committee. I have been independently and oollsctively involved in many architectural redevelopment projects, including the Historic District of Philadelphia Old Town, not@* a 17Wx warehouse, adjacent to Elf eth's Alley, the oldest nontinusny inhWAW re&dw*od area in the United States. I worked with the local DRB and the architectural firm Samue) Crothers. Other redevelopment projects were completed in Maysville, Ky., where I was appointed charter member of the ArdnllscluxN Review Board. Also, In Maysville, I was appointed charter member of the Re-Low Board, a town board organized to revrlew and pion for all landscaping issues within the City. Upon moving to Vail, I contirwed to do redevelopment within the Vail Village from 2002 -2005. 1 am an executive officer of two foundations. The V WAW Foundation funds tutoring for sill l st -12th graders in Mason County KenWdry through the Boy's & Girls dub. Locatiy it offers funding to the Vail Winterfest Ice exhibit. and the Con Range Natural Science School. The Pulley Foundation funds various Arts, Education and Medical programs nationally. As a cu errt member of A)PP, I organized the conceptual development of the WlnterfW project for Triumph Developme t. The 2006 project was recently featured In the New York Times arvcb an Val slide show available on the internal. version of the pubiicotion. I was Belson to the Solens project Art Selection process. In 2006, t poor. d the National Endownient of the Humanities es program Picturing Anwrfca to focal schools. All applicant received the education grant nmftrWe and programnnir g. Dr. Tom Lindsay, Deputy Chairman of the NEH dhow the Val Christian High School as a local laoanah do for the programrMng• His presentation in our valley focused National altsrhtion on our valey In the areas of Art and Education. M personal experience In sculpture and bronze Pouring made me a strong advocats of bringing the iron pour to the valey. The time bronzsrlron pours have been sold out and offend eocchtlrq and educational entertainment to local stiudsnts, adult and guests alke during the pour process. The schools have been involved as students and adult have participabd in tusking the wax sculpt m that are cad during the events. As an executive rnember of the current board, treasurer, it is my focus to advocate projects that engage as mach of our dherse loaf oorivnii ilty and guests aflcs, with attention to cosh and the participation collaboratively of other orgenizstlons In the oornmunity. Dorothy W. Browning Dorothy Browning Montansros 641 W Uonshsad Cir Vail, Co., 81657 Current Affiliations Town of Vail Art In Public Places Board Vail, CO Executive Committee, Treasurer Corcoran Women's Committee Corcoran Museum of Art Washington, DC Long Range Planning, Special Events, Membership Orientation WinMax Foundation Founder/Manager Funds tutoring far grades 1 -12 in Mason County KY Public and Private Schools, Through Tom Browning Boys' and Girls' Club Pulley Foundation Member /Officer Funds Arts and Education Vail Valley Foundation Social Committee Co- Chairman Past Affiliations Corcoran College of Art Dean's Council 2005-20013 Architectural Review Board Maysville, KY Charter Member Hospice of Hope Mason County, KY Charter Member Maysville Re -Leaf Board Landscape Planning and Review Charter Member Episcopal Day School Board of Directors, Church of the Nativity, Maysville. KY Episcopal Church Vestry, Church of the Nativity, Maysville, KY. Education/ Employment BFA Philadelphia CoMge of Art 1982 (Now The University of the Arts) Double Major- Metals and Ceramics Dorothy Browning Ceramics Production and One of a Kind, marketed and coilsetsd nationally and internationally Reel Estals Radevelopment Projects and Partnerships Orleans, MA: Dominey Designs Maysville, KY: The Devine C gxwotion Philadelphia, PA: Moore Lighting Design and Consulting Vail, CO: Parr Eagle, LLC and Decked, LLC Personal Married to Carl 8. Colby, Filmmaker Children: D. Wlnsk w-EpW%gW High School '0C3, Bowdoin '07, relating Georgetown Medial School Fan '09 Arthur - Groton '07, Dickinson College, current Maxene -Miss Hall's School '07, Randolph Macon Collage, current I i i March 10, 2009 Ms. Leslie Fordham Art in Public Places Coordinator 1309 Elkhorn Drive Vail, CO 81657 Dear Ms. Fordham: I am interested in becoming a member of the Art in Public Places Board in Vail, CO. I am a resident of the Town of Vail and fascinated with the amount of art work and displays in the area. I have lived here for over a year and work for GPSL Architects, P.C. as a Project Architect Assistant. I am on the last leg of my 3 year professional internship and plsn on becoming a licensed architect this summer. I have great ideas of wonderful artists and fun commissioned artwork that I would love to see come to Vail. I took many art classes while in college at the University of Michigan and have been to many art galleries, studios, and exhibits around the globe. My sister, Brandy Kennedy, is a great art resource herself, as she just graduated from the College of Creative Studies (CCS) in Detroit, and is now pursuing her graduate degree from the Savannah College of Art & Design (SCAD) in Georgia. One of her studio professors has artwork displayed at the Pismo Gallery in Beaver Creek, and we have visited his studio and home on a few occasions. Thank you for your time and consideration. I am excited for the opportunity to serve on the Art in Public Places Board. Sincer Brittany Kenne GPSL_ Architects (734) 678 -8036 Brittany Kennedy 2458 Garmisch Drive, Unit D Vail, Colorado 81657 (734) 678 -8036 - brinany@gpslarchitects.com OBJECTIVE Interested Town of Vail resident seeking Art in Public Places (AIPP) Board membership position. EDUCATION 2006 -2007 Lawrence Technological University, Master of Architecture degree with Distinction 2000 -2004 The University of Michigan, Bachelor of Science degree in Architecture 2003 Eastern Michigan University, Construction Management classes 200C Gaylord High School L ICE NSURE 2005 TWvtchigan Builder's License WORK AND OTHER EXPERIENCE 2008- present GPSL Architects, P.C. Vail, CO Project Architect Assistant & draftsperson. Created 3D models and construction documents for single family and multi - family residences in Colorado & California. LEED Accredidation classes. 2006 -2407 Personal Assistant - Weitzel Family, Ann Arbor, MI Managing home repairs, guest home remodel and maintenance projects 2CO2 -2005 Christian Tennant Custom Homes, Ann Arbor, MI Project Manager Assistant, Estimator and Draftsman The Ann Arbor Showcase of Homes Tour, 2003 — 2006. 2001 Environmental Geology Class, University of Michigan, Jackson Hole, WY Experience with coal beds, haz. mats., water tables and town water supplies 1998 -2000 Paxton Energy, Gaylord, Ml GIS Mapping Manager COMPUTER SKILLS Drafting software: Microstation, AutoCAD, Chief Architect 3 -D rendering: Form Z, Google SketchUp Mapping and surveying: Geographix, Google Earth Graphic design: Adobe Photoshop, Adobe Illustrator Video and music editing: Final Cant Pro Editing Software, Garage Band General computer software: All Microsoft (Xfice & Apple iWork programs HONORS AND AWARDS 2006 1" Place: Lawrence Technological University Design Studio Competition Port Sanilac Community Development 2004 Women's First Team All American Athlete - US Collegiate Ski and Snowboard Association 2004 USCSA National Championships - 2 "' place at Sugarloaf, Maine in snowboarding 1996 1" Place: Math Counts statewide competition, math award MEMBERSHIPS AND OFFICES HELD 2007 Dean's Student Leadership Council, Lawrence Technological University 2CO2 -2005 American Institute of Architecture Students (AIRS) 2000 -2004 The University of Michigan Ski & Snowboard Club 2002 Big Sibling/Little Sibling Program - The University of Michigan ).10.2009 I I I I w p� X x '01x -x; X X I � I i i I i I 1 j E ; X� J I i(EXI X1 Ix i �01 i l G � 0 1 I ❑ x x I x v x x x x' � I I m� xi x m x I x IN +dicn I 1 XI I I 1X I x as_ 4�x x x I � 1 1 1 xl l � Y U xl x $ �av t3 x f Im x x i x x x x c g II li E !I I x' Ix I Ixl co l i I I i 6 I , w r j III li� N !II� �!ili�. j _ I x x x x I x Xi ° a� x x tx�x: I l � I IN I ! rl � xI x XI x x X x x X X x x x X sp m X x I X to' j �, x' x x x X X ao ' cn —_ -- 1 X ' x x x X X1 1 x i xm a 1 d'lip 10 xi X i E I x x xI x x x ti 1= x I ix N m x x x x x X x x x x x I 6 X ! X j z x� ! x I I�Ii 1 C g ;I Q cn Questions for Prospective AIPP Board Members 1. The arts can be a strong economic driver. Art in Public Places aims to stimulate cultural tourism, contribute to economic vitality and elevate the role of the visual arts in Vail. Do you support this vision? 2. Fundraising is becoming increasingly important to AIPP. How can you help? 3. The board meets on the first Monday of each month. Board members are expected to miss no more than 2 meetings per year. Board members also attend other meetings and serve on committees. Can you make the time commitment? 4. AIPP Guidelines state that a specific objective of the program is to develop a diverse, high quality public art collection. The overall program shall strive for diversity in style, scale, media and artists. Exploratory types of work as well as established art forms shall be encouraged. Is diversity an objective you can support? LLA Page 1 of 1 Lorelei Donaldson - Re: liquor board interest ._. n....6- . 11a'- ""• as:.. w.... y. ws+.. canr�wuerV_.. rteaaru` w, a: uat.+ waYwr.::. �L. 1+ ame] � IIWe! stlnl w. i- 4c•.r >r •.r . +• ^_ a.me�1e: ^a:. ._ .: ,e: w^a . _. ., From: Lorelei Donaldson To: kjcrash @comcast.net Subject: Re: liquor board interest Thanks! »> On 3/11/2009 at 5:33 PM, in message < 2000827444.3419281236814417052. Java Mai I. root @sz0082a.emeryvi Ile, ca. mai I.comcast.net >, <k,crash @comcast.net> wrote:. My physical address is 2439 Chamonix La B -7 Vail, which is a unit that I own with my wife. If you need anything alse please don't hesitate to ask. KJ (Kenneth John Williams) - - - -- Original Message --- -- From: "Lorelei Donaldson" <LDonaldson @vailgov.com> To: kicrash@comcast.net Sent: Wednesday, March 11, 2009 4:58:38 PM GMT -07:00 US /Canada Mountain Subject: Re: liquor board interest Thanks for the interest! Please send me your physical address as well. Thanks! >>> On 3/11/2009 at 4:56 PM, in message <8623362. 3404021236812207889 .JavaMail.root a@ sz0082a .emeryville.ca.mail.comcast. net >, <kjcrashL7a comcast.net> wrote Hi Lorelei, I am writing you to express interest in serving the Town of Vail on the liquor board. I have lived in Vail for 15 years and have worked in various capacities at restaurants throughout town. I am currently the bar manager at Sweet Basil. Prior to that I worked behind the bar at LaTour Restuarant for 3 years. Before that I worked at the Sonnenalp Resort for 7 years working in various outlets, but primarily bartending at the Bully Ranch and some management as well. Unfortunately, I am going to be out of the country from Apr29- May 15. That being said, if you are interested in me serving, I am interested. Please let me know what, if anything additional, that you need from me. Thank you for you time, KJ 471 -1177 or Sweet Basil 476 -0125 about:blank 3/12/2009 e ' f Questions for Prospective Local Licensing Authority (Liquor Board) Members Do you have any financial interest in any liquor establishments? Do you have time to commit to this board, which meets once a month? As a board member, will you uphold, learn, implement and enforce the State of Colorado liquor laws? Can you serve on this board as an impartial /unbiased board member? Are you familiar with the State of Colorado liquor laws? If a liquor violation issue comes up or if you have a conflict of interest would you recuse yourself from voting or influencing others on the issue? B&F-CAB Thomas R Du Bois \March a, 2(11)9 Town Council Town of Vail 75 S Frontage Road Fail, CO 81657 Re: Building and Fire Cade Appeals Board Dear Town Council, I would like to express my continuing interest to serve on the Building and Fire Code Appeals Board. 1 am a practicing in architect in Vail for nearly 9 years, the past 6 years with my own firm. I bring 28 years of architectural experience to this Board. I have had the opportunity in this time to work on all kinds of projects throughout the country under different and varying codes and was instrumental in adopting the current 200: International Building Ctxics the Town of Vail is utilizing. I would like to continue on as the Town moves forward with the review and eventual adoption of the 2009 International Building Codes as well as all other nutters concerning the health, safety and welfare of our residents and guests in the built environment. Thank you for you consideration. Sincerely, Thomas R Du Bois PO Box 4118 tel: 978 -477 -1969 Vail, CO 81658 tnhtboisgatt met March 10, 2009 Vail Town Council Attn: Lorelei Donaldson, Town Clerk 75 Frontage Road Vail, CO 81657 Re: Building & Fire Codes Appeals Board Vacancies Dear Town Council, I would like to be considered for the vacant position on the Vail Building and Fire Codes Appeals Board. Attached you will find a more detailed description of my experience and background, but in summary: • Registered professional engineer in the States of Colorado and California • 24 -year career in the oil & gas industry, specializing in the management of large operations & organizations in P world countries • Operating vice president for Brand Services, the largest scaffolding provider for commercial and industrial applications in North America • Director of Facilities & Grounds at the Vail Racquet Club for the past 3 years I've been a property owner in Vail since 1990 and a full time resident for 5 years now. I am keenly interested in contributing to the community — I have recently served on the Board of Directors for the Children's Garden of Learning (I have 2 young daughters that attended). I believe my professional experience involving management positions in a wide variety of organizations for the past 20 years and technical background as an engineer have honed my decision making skills. As the operations manager for large oil production, processing and export facilities, some of which were located offshore and 'included living quarters for over 100 people, the importance of life safety in the construction of these facilities was paramount. During my 10 years in Indonesia, Angola and Venezuela, where local building codes and technical standards were, at best, primitive and often contradictory and incomplete, you learn to look beyond the rules and apply balanced judgment. Thank you for considering my application and I look forward to answering your questions. Sincerely, Ste . Loftus 4335 Spruce Way Unit 4 Vail, CO 81657 970- 331 -1861 Email: steveloftus @comcast.net Steven R. Loftus 4335 Spruce Way Unit 4, Vail CO 81657 Email: steveloftus@comcast.net Phone: 970-331-1861 PROFESSIONAL EXPERIENCE Vail Racquet Club Director of Facilities & Grounds 2005 - Present Manage all maintenance and capital improvement programs for a resort and homeowner complex invoMng 331 condominiums and townhomes plus . a fitness center with pool, spas, and tennis. • Introduced new materials and innovative solutions to improve aesthetics, longevity and functionality while reducing maintenance costs. • Implemented a safety management system that has reduced annual claims costs by over 95%. The organization has now completed over 3 years without a lost time accident. Brand Services, Inc. Westem Region Operations Vice President 2004 -2005 t0anaged operations for the western United States and British Columbia involving 6 division and 10 branch offices with a construction workforce ranging up to 1,000. (Brand is the largest industrial scaffolding provider in North America focused primarily on refinery, petrochemical and power industries.) Managed the full scope of operations from bidding, commercial terms, resources management & logistics, project execution and management, and customer relations. • Completed a financial turnaround for 3 unprofitable branches and 1 division. • Streamlined the organization, improving efficiency and eliminated layers, resulting in a 21 % reduction in management positions. • Introduced new processes to improve project control, estimating and resource utilization. Chevron Operations Manager - Maracaibo, Venezuela 2001 -2003 Managed operations for the super -giant Boscdn field producing 115,000 bopd with annual capital & operating budgets of $120 & $55 million. Led a mufti-disciplinary organization of 500 national, expatriate and contractor staff (engineers, technicians, operating and maintenance personnel). Operated & maintained assets including 500 producing wells, 2 major dehydration plants and 27 gathering stations. • Achieved 180 - degree safety turnaround by gaining employee buy -in, resulting in 14 consecutive months with no lost time incidents compared to a long history of frequent, serious accidents. Greater mutual trust brought a marked decrease in labor problems and employee support of business objectives, reversing an adversarial labor- relations climate. • Initiated a "Competency Assurance Process' that drove improved hiring practices, reliability and safety. • Maintained continuous field operations throughout a crippling 2 -month nationwide strike that caused over 90% of other operators to shut down due to labor unrest and acute shortages of food, gasoline and materials. Loftus resume Page 2 Texaco Production Manager — Luanda, Angola 1999-2000 Managed operations for Block 2 - offshore Angola, involving 15 fields producing a combined 75,000 bopd with annual capital & operating budgets of $50 & $90 million. Led an organization of 300 national, expatriate and contractor staff (engineers, geoscientists, operating and maintenance personnel). Operated & maintained assets including three manned processing platforms, 15 wellhead platforms, pipelines and FSO. Managed marine & helicopter fleet, logistics, materials, warehouse, export operations, and reservoir management including reserves and reservoir modeling. • Championed cost reduction initiative involving joint partner team to analyze operating practices, organization structure, and benchmark against best practices. Results exceeded expectations, yielding $3.8 million in one -time savings and $24.8 million in recurring savings. • Provided leadership for Angola business unit financial, operational and safety performance despite the challenges of an ongoing civil war. Area Manager - NorthdCentral Fields — Luanda, Angola 1996-1998 Led a newly - formed team of 110 national, expatriate and contractor personnel including engineers, geoscientists, operating & maintenance personnel with the implementation of a $235 million field development program. Accountable for financial, operational and safety metrics. • Created a multi - disciplinary team and managed the cultural transition from the prior functional organization that was marked by poor communication and territorial battles. • Managed installation, commissioning and start -up of central processing platform and five wellhead platforms and the development drilling campaign for six new offshore oilfields. Manager of Assets — Luanda, Angola 1995-1996 Managed Geoscience, Reservoir Engineering, and Computer & Communications departments for Block 2, offshore Angola. Worked with partners and government representatives to develop and align strategies for field development and investment programs. • Championed reorganization of Texaco Angola into asset - based, multi- disciplinary teams that generated better performance by building ownership and enthusiasm for continuous improvement and business results. Regional Advisor - Indonesia (based in White Plains, NY) 1993-1996 Shareholder rep for Texaco's 50% -owned affiliate company, Cattex Pacific Indonesia (CPI) with gross production of 730,000 bopd. Identified Indonesian opportunities, consolidated business plans and managed economic evaluations and approval process with executive management & board of directors for investment projects of $50 million or more. • Managed expatriate personnel exchange between CPI and other Texaco organizations to meet CPI technical and business requirements and to advance the professional development of expatriate staff. • Collaborated with shareholder reps in Chevron (half -owner of CPI) on affiliate business matters to gain alignment and drive business strategies. Loftus resume Page 3 Joint Interest Operations Manager -- Denver, Colorado 1989-1993 Managed portfolio of working interest properties in California, including 20 watenflood, gas cycling, and steamflood projects. Member of team that designed the organization and prepared the business plans for Joint Interest Operations organizations in Denver and New Orleans. • Represented Texaco to partners and operators; evaluated and approved development and work programs and managed property disposal (divestiture, abandonment; manage and mitigate associated environmental liabilities). BACKGROUND EXPERIENCE 1979-1989 Production Engineering Group — Ventura, CA (Texaco) 1988-1989 Served as technical / business consultant to Area operations and led District -wide special studies and initiatives. Developed and drove contracting strategies. • Coordinated and led due diligence efforts for difficult LA Basin property sales (impaired assets with significant environmental issues), including the development and negotiation of associated agreements. Lead Production Engineer, Ventura, CA (Texaco /Getty) 1986-1988 Managed production operations for the C -Block Unit Waterflood. Supervised 8- person team. • Championed development of innovative tools and handling procedures to extend sucker rod and tubing string life in extreme stress environments and new radioactive tracer tools to expand and enhance range and data quality. Progressively at Getty Oil: 1979-1984 • Reservoir Engineering • Planning (Economic Evaluations, Reserves & Budget Development & Consolidation) • Production & Drilling Engineering EDUCATION 1985 Master of Science in Petroleum Engineering University of Southern California • Night school program — graduated with 4.0 GPA 1979 Bachelor of Science In Mechanical Engineering Harvey Mudd College • Graduated with Distinction • Minor in Economics 1975 High School Prescott High School (Arizona) • Valedictorian FOREIGN LANGUAGES: • Fluent at a conversational level in Portuguese & semi -fluent in Spanish (3/1112009) Lorelei Donald - Re : Do yo have spe cific ques you want to _ — mm � _ rage l From: Martin Haeberle To: Lorelei Donaldson Date: 3/5/2009 3:47 PM Subject: Re: Do you have specific questions you want to Here you go Thanks Lorelei Martin In your role as a member of the board of appeals: 1. What do you view as the "Intent" of the fire and building codes? 2. Issues brought before the board may involve complex technical components, unique applications of "means and methods ", or deal with new but unproven technologies or materials. Please tell us about your professional qualifications to sit as member of the board. 3. How do you reconcile competing priorities such as economics, complications involving existing buildings, the intent of the codes, life safety, protection of property, and evolving construction techniques and materials in evaluating alternate means and methods? 4. As a Board of Appeals member you will be asked to oversee disposition of a contractors license due to violations of the terms of his or her license. Do you feel you would have a problem fulfilling this obligation? Martin A. Haeberle, C.B.O. Chief Building Official Town of Vail 75 South Frontage Road Vail, Colorado 81557 970.479.2142 (o) 970.479.2452 (f) 970.376.3672 (c) >>> Lorelei Donaldson 03/0512009 8:55 AM >>> have town council ask prospective applicants for the vacancy on the building and fire code appeals board? If so, please send them to me by Friday ok? Thanks! Also, I have not received a letter from Tom DuBois yet on wanting to be reappointed to the BUCAB ... could you contact him and remind him to do this? I have not received any other applicant letters for this position as of today ... the deadline to get them in to me is next Wednesday, March 11 .... thanksl Lorelei DESIGN REVIEW BOARD AGENDA PUBLIC MEETING March 4, 2009 T WNOFVAI� , Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 PROJECT ORIENTATION 2:00pm MEMBERS PRESENT MEMBERS ABSENT Mike Dantas Brian Gillette Tom DuBois Libby Plante Pete Dunning SITE VISITS 2:30pm 1. Joe's Deli, 288 Bridge Street PUBLIC HEARING — TOWN COUNCIL CHAMBERS 3.00pm 1. Joe's Deli DRB090035 / 5 minutes Rachel Final review of a sign (re- locate) 288 Bridge Street/Lot D, Block 5A, Vail Village Filing 1 Applicant: Jeff Selby ACTION: Approved with condition(s) MOTION: DuBois SECOND: Dantas VOTE: 3 -0 -0 CONDITION(S): 1. The applicant shall take a radius of 1.5 inches off each side of the sign to reduce the width of the sign to 27 inches so that it does not protrude past the sides of the column. The cut portions of the sign shall be painted to match the existing signs background color prior to installation. 2. Arrabelle at Vail Square DRB090037 / 5 minutes Nicole Final review of a sign (Building Identification) 675 Lionshead Place /Lot 1, Lionshead 6"' Applicant: Vail Resorts, represented by Kyle Griffith ACTION: Approved MOTION: Dantas SECOND: DuBois VOTE: 3 -0 -0 3. Willard Residence DRB090029 / 5 minutes Bill Conceptual review of an addition (bedroom) 454 Beaver Dam Road /Lot 5, Block 2, Vail Village Filing 3 Applicant: Bruce & Jodi Willard, represented by Lynn Fritzlen ACTION: Conceptual, no vote STAFF APPROVALS Tree Tops Condos DRB080614 Rachel Final review of a minor exterior alteration (re -roof) 452 East Lionshead Circle /Lot 6, Block 1, Vail Lionshead Filing 1 Applicant: Tree Tops Condos, represented by TCC Contractors Page 1 Pitkin Residence DRB090025 Warren Final review of changes to approved plans (siding, handrail) 95 Forest Road /Lot 32, Block 7, Vail Village Filing 1 Applicant: Edward & Judith Pitkin, represented by Maximum Comfort Pool & Spa Vail Racquet Club DRB090031 Rachel Final review of a minor exterior alteration (temporary shoring for decks) 4690 Vail Racquet Club Drive, Building 15 /U'nplatted Applicant: Vail Racquet Club Owner's Association Marquez Residence DRB090036 Rachel Final review of changes to approved plans (extend approval) 1795 Gore Creek Drive /Lot 10, Vail Village West Filing 2 Applicant: Dantas Builders Arrabelle at Vail Square DRB090038 Warren Final review of changes to approved plans (railings, stucco) 675 Lionshead Place /Lot 1, Lionshead 6 t Applicant: Vail Resorts, represented by Kyle Griffith The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. Page 2 PLANNING AND ENVIRONMENTAL COMMISSION March 9, 2009 1:00pm MWN Of & TOWN COUNCIL CHAMBERS I PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Rollie Kjesbo Scott Proper David Viele Michael Kurz Susie Tjossem Sarah Paladino departed at 2:40 during the third item 30 minutes 1. A request for a final review of an amendment to an existing conditional use permit, pursuant to Section 12- 16 -10, Amendment Procedures, Vail Town Code, to allow for the extension of an existing temporary lousiness office conditional use permit, located at 450 East Lionshead Circle (Treetops Building) /Lot 6, Vail Lionshead Filing 1, and setting forth details in regard thereto. (PEC090004) Applicant: 450 Buffalo Properties, represented by Michael Hecht Planner: Bill Gibson ACTION: Approved, with conditions MOTION: Kurz SECOND: Proper VOTE: 6 -0 -1 (Pierce recused) CONDITION(S): 1. The approval of this conditional use permit extension shall be valid until August 30, 2012. 2. If Vail Resorts vacates the first floor office space, then this temporary business office conditional use permit shall no longer be valid. Bill Pierce recused himself due to a conflict of interest as the property has been his client numerous times in the past. Warren Campbell made a presentation per the staff memorandum. Ross Davis, attorney representing the applicant, appreciated the staff's hard work. On behalf of the applicant he expressed his belief that the application met the criteria prescribed for a conditional use permit. Chris Jarnot, Vail Resorts, expressed his support for the application and expressed that Vail Resorts is planning to move their existing office uses from Concert Hall Plaza over to this location and other locations. He thanked the Commission for their continued support and open minded thinking. He is hopeful that within three years a permanent location would be found. Jim Lamont expressed the importance of the Lionshead redevelopment Master Plan and understood that an interim use may be acceptable. He believed that the continuation of the conditional use permit was in keeping with the goals of the Master Plan. He stated that if Vail Resorts, current tenant, left the office space, then that should trigger the re- evaluation of the conditional use permit. Commissioner Kurz was supportive of the extension and commented that it seems practical to keep the office uses in that location. Page 1 Commissioner Paladino was in support and added that it is valuable to have office in Lionshead to support the neighboring businesses. Commissioner Proper supported the extension and wished to tie the approval of a conditional use permit to this specific tenant. Commissioner Viele was in support, but did not believe the conditional use permit should be tied to this specific tenant. Commissioner Kjesbo agreed with Lamont and Proper that the conditional use permit should be tied to Vail Resorts, and he was in support. 30 minutes 2. A request for a final recommendation to the Vail Town Council on a proposed major amendment to Special Development District No. 39, Crossroads, pursuant to Article 12 -9A, Special Development District, Vail Town Code, to allow for an increase in the number of dwelling units from 77 units to 78 units; located at 141 and 143 Meadow Drive /Lot P, Block 5D, Vail Village Piling 1, and setting forth details in regard thereto. (PEC090003) Applicant: Solaris Property Owner, LLC, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Recommendation of approval with condition(s) MOTION: Kjesbo SECOND: Kurz VOTE: 6 -1 -0 (Pierce opposed) CONDITION(S): The Developer shall address the following conditions of approval prior to appearing before the Vail Town Council for second reading of an adopting ordinance for the establishment of Special Development District No. 39, Crossroads: 1. The Developer shall prepare an amended written agreement, for Town Council review and approval, outlining the responsibilities and requirements of the required offsite improvements, as indicated on the proposed Approved Development Plan. This agreement shall include, but not be limited to, all streetscape improvements along Village Center Road and East Meadow Drive, public access to the plaza for pedestrians and Town sponsored events, which may include the establishment of an easement on the plaza and language in the covenants and declarations for owners of property in the project regarding the use of the plaza for special events, inclusion of the loading and delivery facility in the overall loading and delivery system, payment of traffic impact fees and credits given to offset fee, and details for funding public a rt. The Developer shall address the following conditions of approval prior to submitting a building permit application (a grading permitlexcavation permit shall constitute a building permit); 1. The Developer shall submit a final exterior building materials list, typical wall section, architectural specifications, and a complete color rendering for review and approval of the Design Review Board, prior to submittal of an application for a building permit. 2. The Developer shall submit a rooftop mechanical equipment plan for review and approval by the Design Review Board prior to the submittal of a building permit application. All rooftop mechanical equipment shall be incorporated into the overall design of the structure and enclosed and visually screened from public view. Page 2 3. The Developer shall receive all the required permits from the Colorado Department of Transportation (CDOT) prior to submitting for a building permit. Failure to receive the appropriate permits to access the South Frontage Road per the Approved Development Plan will require the project to return through the special development district review process. 4. The Developer shall comply with the written final comments of the Town of Vail Public Works Department outlined in the memorandum from the Town of Vail Public Works Department, dated January 16, 2006, prior to submitting an application to the Town of Vail Community Department for the issuance of a building permit for this project. 5. The Developer shall submit a written letter agreeing to install a public safety radio communications system within the subterranean parking structure which meets the specifications of the Town of Vail Communications Center. The specifications and details of this system shall be submitted to staff for review and approval with the application for a building permit. 6. The Developer shall submit a fire and life safety plan for review and approval by the Town of Vail Fire Department in conjunction with the building permit submittal. The Developer shall address the following conditions of approval prior to release of a full building permit, requesting a temporary certificate of occupancy, or a final certificate of occupancy; 1. The Developer shall submit a comprehensive sign program for review and approval by the Design Review Board, prior to requesting a temporary certificate of occupancy, or a final certificate of occupancy. 2. The Developer shall be assessed a traffic impact fee of $6,500 per net trip increase in p.m. traffic. The traffic and trip generation report prepared by Fox Higgins Transportation Group dated June 2007, that specifically addresses the change in number of condominium units from 75 to 77, states that the net peak increase is 81 trips, 13 more trips than in the original approved traffic study dated November 2005. Since the usage of the commercial space is still in flux the Public Works Department will require that a new study be performed prior to the issuance of a full building permit to address the traffic generation created by the specific tenants that will lease the commercial /retail space within the project. This change may cause the trip generation to increase. The applicant shall be responsible for mitigating the number of net peak trip increases depicted in the revised study. This impact fee shall not be offset by any public improvements and shall be paid prior to requesting a temporary certificate of occupancy or certificate of occupancy. 3. The Developer shall post a bond to provide financial security for 125% of the total cost of the required off -site public improvements. The bond shall be in place with the Town prior to the issuance of a temporary certificate of occupancy. This includes but is not limited to the proposed streetscape improvements. 4. The Developer shall commence initial construction of the Crossroads improvements within three years from the time of its final approval at second reading of the ordinance establishing Special Development District No. 39, and continue diligently toward the completion of the project. If the developer does not begin and diligently work toward the completion of the special development district or any stage of the Wage 3 l special development district within the time limits imposed, the approval of said special development district shall be void. The Planning and Environmental Commission and Town Council shall review the special development district upon submittal of an application to reestablish the special development district following the procedures outlined in Section 12 -9A -4, Vail Town Code. 5. Employee Housing: Crossroads shall furnish deed restricted employee housing sufficient to accommodate 22 occupants by executing appropriate restrictive covenant(s) on form(s) provided by the Town. Any dwelling unit(s) restricted shall conform to the following floor area requirements: a one - bedroom unit shall contain at least 550 sq. ft. of floor area and accommodate no more than 2 occupants; a two - bedroom unit shall contain at least 850 sq. ft. of floor area and accommodate no more than 3 occupants; a three - bedroom unit shall contain at least 1,350 sq. ft. of floor area and accommodate no more than 4 occupants; and a four - bedroom unit shall contain at least 1,500 sq. ft. of floor area and accommodate no more that 5 occupants. The Town may approve minor variations in floor area when the overall intent of the floor area requirements is being met. Any deed restriction shall be for property located within the Town. Such deed restriction(s) shall be executed and provided to the Town for recording and restricted unit(s) shall be available for occupancy prior to the issuance of a temporary certificate of occupancy for the Crossroads Project or any phase thereof. Any deed restricted employee housing unit shall comply with the standards and procedures established by the Town Zoning Regulations. 6. The approval of SDD No. 39, Crossroads, shall restrict the uses upon the plaza level tenant spaces to retail uses solely and shall not be utilized for professional offices, business offices, and studios. The second floor retail space may be utilized for any allowable or conditional use as listed in the Commercial Service Center Zone District. No space noted as retail space on the Approved Development Plan shall be converted to a residential dwelling unit. Temporary real estate sales offices may be allowed on the plaza level of retail during the first two years following the issuance of a certificate of occupancy in order to allow effective sales of dwelling units on- site. Warren Campbell made a presentation per the staff memorandum. Dominic Mauriello, representing the applicant, gave a power point presentation detailing the request and the reasons for the request. Ann Bishop, attorney representing the Vail Village Inn Phase III H.O.A., under authority of Deanne Hall, president, stated they are in support of the proposal. Connie Knight, resident, asked for clarification on the employee housing requirements. Gwen Scalpello, resident, stated her concern about the creep up in dwelling units on the site. She cited that the original approval was for 69 units then it went to 75 then to 77 and now 78 units are proposed. She added that while this space may be challenged that a restaurant or office might be ideal for the space as they tend to be destinations. She pointed out Campo DiFori which is on a second floor hard to find space, but is successful. Commissioners Kurz, Paldino, Tjossem expressed their support for the proposal, identifying that the space would be difficult to make successful. Page 4 Commissioner Proper stated that he understands the difficulty in renting the space for commercial due to the resulting design, but he added that almost ali commercial spaces have some challenge which can be compensated for by charging an appropriate rent for the space. Commissioner Viele stated that the building is approved and under construction, and the Town should do everything they can to make sure the project does not go upside-down- Commissioner Kjesbo stated his support of the proposal and his agreement with Commissioner Viele. Commissioner Pierce stated that he did not believe that an empty condo adds to the character of the neighborhood and therefore is in opposition to the proposal. 30 minutes 3. A request for a work session to discuss the establishment of a new special development district, pursuant to Article 12 -9A, Special Development (SDD) District, Vail Town Code, located at 303 Gore Creek Drive, Units 7 through14 (Vail Rowhouses) /Lots 7 through 1.3, Block 5, Vail Village Filing 1, and setting forth details in regard thereto. (PEC080074) Applicant: Christopher Galvin, represented by K.H. Webb Architects Planner: Bill Gibson ACTION: Tabled to March 23, 2009 MOTION: Kjesbo SECOND: Viele VOTE: 6-0-0 Warren Campbell made a presentation per the staff memorandum. Dominic Mauriello, representing the applicant, gave a power point presentation providing the history of the development on the site and the proposal. Commissioner Kurz asked if the owners have owners committed to making improvements to their units and would they reconstruct all at one time? Dominic Mauriello stated that all the owners are committed to reconstructing their homes, however he did not see they performing construction all at the same time. He suggested that two units may reconstruct at the same time. Commissioner Kjesbo asked what the heights of the already reconstructed units were currently and pointed out the decrease to the side setback on Unit 13. Dominic Mauriello stated that they were approximately 42 feet so the proposal was not for a significant increase in height. Commissioner Tjossem inquired as to the impacts of applying an SDD to only Units 7 -13 and not all the units. Dominic Mauriello reviewed the history of the development and that they were platted differently from each other. Units 1 -7 were condominiums and 7 -13 were townhomes. Connie Knight, property owner in the adjacent property to the east, asked if this SDD would apply to other townhome properties, why an SDD was needed, and what would keep neighboring properties from applying for an SDD as they have similar situations? She added her concern over the proposed 10 foot setback on the east, is not a good idea adjacent to the public park. Page 5 Warren Campbell stated that the proposed SDD would only apply to these 7 lots, that an SDD was only one method to address the desire to not have to request multiple variances each time someone wished to redevelopment (new zone district, rezoning to an existing district, amend existing district, or do nothing), and neighboring properties would have the same opportunity to request an SDD to aid in their redevelopment. Commissioner Pierce inquired as to the existing GRFA on the sites and how it compared to what was being proposed. Allison Kent, representing the applicant, provided the GRFA of each structure existing currently which in many case exceeded the allowable GRFA for the property. Warren Campbell pointed out that those properties exceeding the allowable GRFA have likely utilized there 250 additions. Connie Knight asked for clarification on the proposed setbacks and noted her concern that the public benefit being proposed was not sufficient. Gwen Scapello, resident, pointed out that the SDD process is the most onerous and expensive process. She stated that it appears that the Town has forced the property owners into a tough position. Perhaps the Town should look into a zoning district change that would be appropriate for the townhomes, instead of creating an SDD. Dominic Mauriello stated that we the SDD process is not significantly different form amending or creating a zone district. Kyle Webb, architect, on behalf of applicant. Stated that the existing units are 2 -3 bedroom with partial basements. Everyone in the neighborhood is unique, therefore blanket zoning wouldn't work. He commented that if the development rights are increased, the development will need to contribute to employee housing per the regulations. Connie Knight pointed out the proposed large increase to GRFA on each lot. Warren Campbell explained that the proposed GRFA is not the only parameter, and that setbacks, site coverage and height also regulate development. He added, that he suspected that the proposed GRFA maximums would not be obtainable when the other parameters were taken into account. Commissioner Kjesbo also explained that the Design Review Board would also need to approve any redevelopment. Connie Knight asked if what was being proposed could be accomplished through the creation of a new zone district for all the townhome type projects? Warren Campbell explained that yes a new zone district could be established for properties like the Vail Rowhouse, Vail Trails East and West, and Texas Townhomes; however, each project is different, which makes it difficult to chose a blanket district, and the result would likely be that each property would still have to request a variance as they would not be able to comply completely with the new zoning districts requirements. Commissioner Pierce asked for clarity on the public benefit of heated paver installation that would need to be heated by the Town and would create a heated street portion between two unheated portions. He would like to see more improvements made in public parks or streets. Page 6 Commissioner Proper asked if the proposal was to heat from the bridge adjacent to Gorsuch to Staub Park? Dominic Mauriello stated that no they were proposing to install paver and heat melt tubing along the Frontage of the Vail Rowhouse property. Warren Campbell stated that staff would have additional conversations with Public Works and the applicant to flush out the specifics of the proposed street pavers and tubing. Commissioner Pierce suggested that the sidewalk be heated instead or that improvements be made to the adjacent park. Commissioner Proper asked if the public benefit mitigates the increased development potential? He asked staff to provide more direction at the future hearing. He believes the setback and height is substantial. Commissioner Kjesbo stated that the idea is to make the review process moire predictable by avoiding variances. The property is unique and the SDD is the right way to go. Commissioner Viele thinks the proposal includes a substantial windfall of increased development potential. Maybe the intended result is to ease the review process, but the result will be an over- developed property. He felt the proposed deviations, including GRFA and decreased setback on Lot 13 are significant and need to have a significant public benefit to off -set those increases. 5 minutes 4. A request for a work session for a review of a preliminary plan for a major subdivision, pursuant to Chapter 13 -3, Major Subdivision, Vail Town Code, to allow for the creation of two lots for the redevelopment of the properties known as "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right -of- way/Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080062) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell /George Ruther ACTION: Table to March 23, 2009 MOTION: Tjossem SECOND: Kjesbo VOTE: 6 -0 -0 5 minutes 5. A request for final review of conditional use permits, pursuant to Section 12 -71 -5, Conditional Uses: Generally (On All Levels Of A Building Or Outside Of A Building), Vail Town Code, to allow for the development of a public or private parking lot (parking structure); a vehicle maintenance, service, repair, storage, and fueling facility; a ski lift and tow (gondola), within "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right -of- way /Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080063) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to April 13, 2009 MOTION: Tjossem SECOND: Kjesbo VOTE: 6 -0 -0 5 minutes 6. A request for a final review of major exterior alterations, pursuant to Section 12 -71 -7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail" (West Lionshead), with multiple mixed -use structures including but not limited to, multiple - family dwelling units, fractional fee units, accommodation units, employee housing units, Page 7 i office, and commercial /retail uses, located at 862, 923, 934, 953, and 1031 South Frontage ' Road West, and the South Frontage Road West rig ht -of- way /Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to April 13, 2009 MOTION: Tjossem SECOND: Kjesbo VOTE: 6 -0 -0 5 minutes 7. A request for a final recommendation to the Vail Town Council for prescribed regulation amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Section 12- 10-19, Core Areas Identified, Vail Town Code, to amend the core area parking maps to include "Ever Vail" (West Lionshead) within the "Commercial Core" designation, and setting forth details in regard thereto. (PEC080065) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to April 13, 2009 MOTION: Tjossem SECOND: Kjesbo VOTE: 6-0-0 5 minutes 8. A request for a final recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to 12 -3 -7, Amendments, Vail Town Code, to allow for a rezoning of properties from Arterial Business District and unzoned South Frontage Road West right -of -way which is not zoned to Lionshead Mixed Use -2, properties known as "Ever Vail" (West Lionshead), located at 953 and 1031 South Frontage Road West and South Frontage Road West right -of -way, (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to April 13, 2009 MOTION: Tjossem SECOND: Kjesbo VOTE: 6 -0 -0 9. Approval of February 23, 2009 minutes MOTION: Kurz SECOND: Tjossem VOTE: 6 -0 -0 10. Information Update The Commission was provided a copy of Title 11, Sign Code, to begin reading in preparation for the work session on March 23, 2009. 11. Adjournment MOTION: Kurz SECOND: Kjesbo VOTE: 6 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published March 6, 2009, in the Vail Daily. Page 8 a TOWN OF VAIL MEMORANDUM TO: Stan Zemier Council Members FROM: Kathleen Halloran DATE: 4th Qtr 2008 RE: Investment Report Enclosed is the investment report with balances as of December 31, 2008. The estimated average yield for the pooled cash fund was 1.06 %. As of 12/31108, the yield curves for 3 months, 6 months, and 1 year are .11%, .27 %, and .37% respectively. TOV investments performed at or above these yields. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. i 2008 Investment Mix $5.7M $5.2M Gov't Cash, 8% Securities, 9% $1.81VI CD's, 3% $50.8M Colorado Investment Pool, 80% Other than transfer of funds for operating uses, the Town did not change banking institutions or investment products during the 4th quarter of 2008. Please call me if you have any questions. Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 12131/08 2008 Balances Percentage Cash 09/30/08 of Total Commercial Banks $4,144,617 6.52% Money Market Funds $1,090,024 1.72% Total Cash $5,234,641 8.24% U.S. Government Securities (see page 5) Government Agency Seurities -Piper Jaff ray $3,750,536 5.90% FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana $1,927,151 3.03% Total Government Securities $5,677,687 8.93% Certificates of Deposit $1,862,187 2.93% Colorado Investment Pools $50,758,216 79.89% Total Portfolio $63,532,730 100.0 % Maturing Within 12 Months $59,782,194 94.10% Maturing Within 24 Months $1,888,894 2.97% Maturing After 24 Months $1,861,642 2.93% $63,532,730 100.0% Investments 12312008 2 Performance Summary as of 12/31/08 Institution Average Balances Type of Accounts Return 12/31/08 "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Interest 0.140% $4,144,617 Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance 2.000% $130,334 Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance 0.900% $959,689 Total Money Market Funds $1,090,024 Total "Cash" Accounts $5,234,641 GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray 3.81% $ 3,750,536 FNMA's, GNMA'S, FHLMC'S & SBA'S - Dana 4.55% $ 1,927,151 $ 5,677,687 Total Government Securities $ 5,677,687 CERTIFICATES OF DEPOSIT U.S. Bank, Vail Colorado Matures Aug 31, 2009 3.350% 615,220 Alpine Bank, Vail Colorado ( #19750) Matures Sept 7, 2012 3.639% 585,820 Alpine Bank, Vail Colorado ( #19751) Matures Sept 7, 2010 2.716 % 661,147 1,862,187 Total Certificates of Deposit $ 1,862,187 i LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 0330% $50,758,216 Total Local Government Investment Pools Accounts $50,758,216 Total All Accounts $63,532,730 Investments 12312008 3 Government Securities as of 12131/08 Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ** *Federal Agency Discount Notes & Bonds' ** FHLB 3133XR -QN -3 Piper Jaff ray 3.450 %p 3540% 10/24/2008 1/25/2010 1.3 $308,814 FNMA 31359M4 -X8 Piper Jaffray 5.210% 5.200% 4/30/2008 1/29/2010 1.8 $250,783 FHLMC 3128X7QR8 Piper Jaffray 2.990% 3.010% 5/2112008 2/22/2010 1.8 $305,833 FFCB 31 S -TD -5 Piper Jaffray 4.440% 4.560% 7/22/1905 4/5/1910 4.7 $262,033 FHLB 3133XR2K5 Piper Jaffray 3.120% 3.160 % 4/29/2008 5/5/2010 2.0 $252,188 FHLMC 3128X7PE8 Piper Jaffray 3.160% 3.250% 4/2912008 5/12/2010 2.0 $256,980 FNMA 3136F9NP4 Piper Jaffray 3.340% 3.370% 8/2/2008 11/8/2010 2.3 $252,265 FHLB 3133XR -NN -6 Piper Jaff ray 4.320% 4.340% 11/5/2008 7/1/2011 2.7 $407,252 FHLB 3133XP3N2 Piper Jaff ray 3.870% 3.880% 3/25/2008 7/22/2011 3.3 $150,282 FHLB 3133XKHR9 Piper Jaff ray 5.190% 5.190% 11/13/2008 4/17/2012 3.4 $405,000 FHLB 3133XMEF4 Piper Jaff ray 4.860% 4.910% 6/19/2008 10/1/2012 4.3 $514,375 FHLB 3133XP3C6 Piper Jaffray 3.920 % 3.900% 12/1212008 1/29/2013 41 $183,825 FHLMC 3128X6RG3 Piper Jaffray 4.980% 4.990% 5/21/2008 5/21/2013 5.0 $200,908 Average Yield 3.81% $3,750,536 Days/Years Interest Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ' * *FNMA'S, ARM'S & SBA'S * ** FNMA Dana 5.000% 5.0 %m 23- Jan -06 23- Jan -09 3.0 120,324 SBA 500463V -Q Pooled - Dana 7.625% 4.9 %9 1- Aug -88 25- Jan -13 24.5 $2,664 SBA 502647V -Q Pooled - Dana 8.475% 5.7% 1- Jul -94 25- Jun -19 25.0 $9,769 SBA 504417V -Q Pooled - Dana 8.000% 5.2% 1- Feb -99 25- Feb -24 25.1 $11,332 SBA 505536V -M Pooled - Dana 7.875% 3.8% 1-Aug-01 25- Jun -26 24.9 $26,079 GNMA 8417 Pooled - Dana 5125% 5.4% 1- Oct -88 20- Oct -18 30.1 $3,848 GNMA 8703 Pooled - Dana 4.750 %0 4.8% 1- Sep -95 20- Sep -25 30.1 $1,200 i GNMA 8720 Pooled - Dana 5125% 5.3% 30- Sep -95 20- Oct -25 30.1 $1,186 GNMA 8788 Pooled - Dana 5.375% 5.5% 1- Jan -96 20- Jan -26 30.1 $1,052 GNMA 80426 Pooled - Dana 4.500% 4.8% 21- Jul -00 20- Jul -30 30.0 $11,363 GNMA 80593 Pooled - Dana 5.375% 55% 1- Apr -02 20- Apr -32 30.1 $6,303 GNMA 80710 Pooled - Dana 5.625% 4.7% 1- Jul -03 20- Jul -33 30.1 $11,434 FNMA 462382 Pooled - Dana 6.141% 5.9% 1- Sep -07 1- Oct -16 9.1 $76,525 FNMA 555921 Pooled - Dana 4.483% 4.6% 1- Oct -03 1- Sep -35 31.9 $47,510 FNMA 422251 Pooled - Dana 5.589% 5.0% 1- Dec -95 1- Jan -21 25.1 $63,085 FNMA 334439 Pooled - Dana 6200% 5.9 %b 1- Dec -95 1- Apr -24 28.4 $5,821 FNMA 520790 Pooled - Dana 6.077% 5.9 %p 1- Jun -00 1- Apr -28 27.9 $9,067 FNMA 546468 Pooled - Dana 5.563% 5.2 % 24- May -00 1- Jun -28 28.0 $5,085 FNMA 535326 Pooped - Dana 5.263% 4.9% 26- Jun -00 1- Jun -28 28.0 $6,551 FNMA 323798 Pooled - Dana 5.749% 5.0% 1- Dec -99 1- May -29 29.4 $3,025 FNMA 576517 Pooled - Dana 6.165% 5.1% 1- Mar -01 1- Feb -30 28.9 $2,045 FNMA 567875 Pooled - Dana 6.336% 5.9% 1- Dec -00 1- Sep -30 29.8 $5,911 FNMA 593941 Pooled - Dana 6.010 % 5.9 % 1- Dec -01 1- Dec -30 29.0 $21,913 FNMA 545057 Pooled - Dana 5.487% 5.2% 1- May -01 1- May -31 30.0 $1,240 FNMA 650970 Pooled - Dana 5.118% 5.1% 1- Aug -01 1- Jul -32 30.9 $8,267 FNMA 555378 Pooled - Dana 5.120% 4.9% 14- May -08 1- Apr -33 24.9 $106,879 FNMA 709092 Pooled - Dana 5.085 %p 51% 1- Jun -03 1- Jun -33 30.0 $13,510 FNMA 723661 Pooled - Dana 5.025% 5.1% 1- Jul -03 1- Jul -33 30.0 $3,980 FNMA 761737 Pooled - Dana 6488% 4.5% 16- May -05 1- Dec -33 28.6 $18,427 FNMA 725462 Pooled - Dana 5688% 5.4 % 1- Apr -04 1- Jan -34 29.8 $13,646 FNMA 745160 Pooled - Dana 5.763% 5.0% 1- Dec -05 1- Mar -34 28.3 $39,442 FNMA 791573 Pooled - Dana 5.057% 5.1% 1- Jul -04 1- Aug -34 30.1 $8,100 FNMA 888321 Pooled - Dana 5.737% 5.6% 1- Mar -07 1- Aug -34 27.3 $67,920 FNMA 849207 Pooled - Dana 6340% 4.7% 1- Jan -06 1- Jan -36 30.0 $58,850 FNMA 888710 Pooled - Dana 5.374 %a 4.8% 1- Sep -07 1- Jul -36 28.9 $65,512 FNMA 893933 Pooled - Dana 5.209% 4.6% 1- Sep -06 1- Oct -36 30.1 $70,034 Investments 12312008 4 Government Securities as of 12/31/08 Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value FNMA 555624 Pooled - Dana 5.366% 4.9% 1- Jun -03 1- Mar -38 34.8 $9,599 FNMA 735967 Pooled - Dana 6.107% 4.5% 1- Sep -05 1- Mar -38 32.5 $15,088 FNMA 888386 Pooled - Dana 5.623% 5.4% 1- Apr -07 1- Mar -38 309 $114,656 FNMA 888618 Pooled - Dana 5.799% 5.0% 1- Jul -07 1- Mar -38 307 $41,676 FNMA 557073 Pooled - Dana 4.255% 3.7 % 1- Sep -00 1- Jun-40 39.8 $8,148 FNMA 110540 Pooled - Dana 5.150% 5.2% 1- Nov -90 1- May -20 29.5 $8,010 FNMA 327446 Pooled - Dana 5.747% 5.2 %a 1- Oct -95 1- Aug -22 26.9 $5,085 FNMA 868877 Pooled - Dana 5191% 4.6% 1- Apr -06 1- Apr -36 300 $56,808 FNMA 701045 Pooled - Dana 4.830% 4.9 % 1- Apr -03 1- Apr -33 30.0 $106,982 FHLMC 775572 Pooled - Dana 5.594% 5.0 % 1- Sep -94 1- Jun -24 29.8 $30,757 FHLMC 865469 Pooled - Dana 6.440% 6.2% 1- Dec -95 1- Aug -25 29.7 $1,593 FHLMC 755344 Pooled - Dana 5.160% 5.2% 1- May -00 1- Mar -28 27.9 $3,947 FHLMC 645235 Pooled - Dana 6.340% 6.3% 1- Jul -00 1- Mar -29 287 $2,725 FHLMC 846784 Pooled - Dana 5.576% 5.3% 1- Jul -00 1- May -29 28.9 $3,524 FHLMC 786867 Pooled - Dana 5.970% 5.8 % 1- Nov -99 1- Aug -29 29.8 $3,500 FHLMC 846956 Pooled - Dana 6.446% 5.3% 1- Nov -01 1- Nov -31 300 $2,822 FHLMC 847166 Pooled - Dana 5.092% 5.1 % 1- Jul -03 1- Aug -33 30 1 $8,021 FHLMC 847359 Pooled - Dana 6.072% 5.7% 1- Dec -04 1- Dec -34 30.0 $10,120 FHLMC 782526 Pooled - Dana 4.509% 4.6 %m 1- Apr -05 1- Apr -35 30.0 $127,280 FHLMC 848000 Pooled - Dana 4.665% 4.7% 1- Sep -08 1- Feb -36 27.4 $133,753 FHLMC 847629 Pooled - Dana 6.092% 5.3% 1- Oct -06 1- Sep -36 29.9 $32,927 FHLMC 865006 Pooled - Dana 6.935% 6.9 % 1- Feb -89 1- Aug -18 29.5 $1,464 FHLMC 865127 Pooled - Dana 5.449% 4.6% 1- Aug -89 1- Mar -19 29.6 $2,450 FHLMC 865476 Pooled - Dana 6.082% 6.0% 1- Apr -96 1- Feb -36 39.9 $1,841 FHLMC 865663 Pooled - Dana 6.040 %Q 6.0% 1- Now -00 1- Feb -30 29.3 $3,433 FHLMC 765114 Pooled - Dana 6.963% 6.9 % 1- Mar -99 1- Jan -18 18.9 $4,607 FHLMC 847427 Pooled - Dana 5.264% 5.2% 1- Jul -05 1- Sep -34 29.2 $9,788 FHLMC 1G1840 Pooled - Dana 5.315% 5.0% 1- Feb -06 1- Nov -35 29.8 $65,241 FHLMC 183063 Pooled - Dana 5.553% 5.5% 1- Aug -06 1- Aug -36 30.0 $121,650 FHLMC 847058 Pooled - Dana 5.181% 5.2% 1- Aug -02 1- Aug -32 30.0 $36,983 FHLMC 611384 Pooled - Dana 6.953% 5.0% 11- Feb -05 1- Dec -32 27.8 $10,738 Accrued Interest 4550% $10,151 Income Receivable $2,884 Average Yield 4.55% 1,927,151 Total $5,677,687 Investments 12312008 5 MEMORANDUM To: Vail Town Council From: Community Development Department Date: March 17, 2009 Re: A request for the Vail Town Council to review and provide feedback on the proposed goal and objectives of the Gore Creek Water Quality Protection Program (WQPP). 1. SUMMARY Gore Creek and the Eagle River are important natural resources and important to the quality of life in the Town of Vail. The Gore Creek WQPP was developed in partnership with the Eagle River Watershed Council to prevent pollution associated with stormwater runoff to Gore Creek and the Eagle River. Due to the small population of the Town, the Town of Vail is not currently mandated to conduct Colorado Department of Public Health and Environment (CDPHE) Municipal Separate Storm Sewer System (MS4) permitting requirements. However, in anticipation of future requirements and the desire to proactively negative prevent chemical, physical, and biological impacts, the WQPP addresses best management practices required by a MS4 permit. Recent studies and initial observation indicate that Gore Creek are already be impacted. Therefore, a proactive water quality protection program ensures the health of the river ecosystem, prevents pollution from development, road maintenance, and other human activities through best management practices and policies, and educational programs. II. DESCRIPTION OF PROGRAM The purpose of the WQPP is to implement a stormwater pollution prevention I program that protects Gore Creek and is consistent with the Colorado ' Department of Public Health and Environment's Municipal Separate Storm Sewer System (MS4) Program guidance. The following goal, objectives and program elements define the path to ensuring the health of Gore Creek. Goal: Restore and protect the chemical, physical, and biological integrity of Gore Creek through the management of urban stormwater to Colorado State Environmental Protection Agency standards. Objectives. 1. Establish a long -term water quality protection program, supported by the Town Council and community with adequate technical, educational and financial resources. 2. Define and assess the Town of Vail storm sewer system and urban hydrology. 3. Develop and implement the WQPP prioritized actions and best management practices. 1 Program Elements: 1. Public education and outreach on stormwater impacts, 2. Public participation /involvement and outreach, 3. Illicit discharge detection and elimination, 4. Construction site stormwater runoff control, 5. Post construction stormwater management for new development and redevelopment, 6. Pollution prevention and good housekeeping for municipal operations. 111. NEXT STEPS • Obtain feedback from water quality stakeholders in Eagle County. • Staff will recommend Town Council adopt the stated goal and objectives of the Gore Creek WQPP. i 2 OW Gore Creek Water Quality Protection Thr ough sto pollution preventio G Ir .J y i �' _ . � r: 1f' � � � -.cam 1A - -�► Terr sustainzble Solutions March 2, 009 Acknowledgements The Town of Vail wishes to thank the following organizations and interested stakeholders associated with the Eagle River Watershed Council for their review and input to this Town of Vail Storm Water Protection Program: • Eagle River Watershed Council • Town of Vail • Vail Resorts • Eagle County • Eagle River Water and Sanitation District • United States Forest Service • United States Geological Survey The Town of Vail expects this program will be a workable model for other municipalities in the Eagle River Watershed in an effort to protect Gore Creek Eagle River and their tributaries from the impacts associated with rapid urban development. The Town of Vail will work closely with the Eagle River Watershed and interested stakeholders to share best management practices, management strategies and lessons learned. ii Executive Summary Gore Creek is a high quality cold water aquatic system that influences the economy and quality of life in the Town of Vail. The continuing increase in development and population growth of the Town of Vail increases the potential for negative environmental effects in Gore Creek from stormwater discharges. Sediment, nutrients, metals and fecal coliform are stormwater pollutants of concern. The current water quality condition of Gore Creek is reflective of the high alpine, pristine watershed coupled with historic land use, highway systems and historical impacts from the loss of wetlands, woodlands, riparian vegetation and channelization. Gore Creek and the Eagle River are significantly influenced by the environmental conditions associated with high growth /high density development. This high population growth is being realized in the Towns of Vail, Avon, Edwards, Eagle and Minturn. This increase in development on a watershed scale can impact water o resources by increased stormwater velocities and volumes resulting from increased impervious surfaces. Higher resident populations and densities can result in increased stormwater pollution from residential and open space land uses of fertilizers and herbicides. Increasing roadway surfaces can cause sediment and chemical deicing loads from winter street maintenance operations. The Eagle River Watershed Council has worked toward developing a consistent stormwater management strategy throughout the Gore Creek /Eagle River Watershed through a watershed -based stormwater management approach. A watershed -based approach uses consistent best management practice strategies to address increasing urban development and to promote pollution prevention actions. The Town of Vail volunteered to be a test municipality to develop initial actions and best management practices to protect Gore Creek that can also be used in other municipalities. The best management practices, design criteria and overall lessons learned by the Town of Vail will be shared among all the municipalities in the Eagle River Watershed for their consideration and future adoption. The Town of Vail Stormwater Protection Program was developed by the Town of Vail in cooperation with the Eagle River Watershed Council's stakeholders to develop stormwater management strategies and to commence pollution prevention actions specifically within the Town of Vail. The purpose of this Stormwater Protection Program is to implement a stormwater program that protects Gore Creek and is consistent with the Colorado Department of Public Health and Environment's Municipal ° Separate Storm Sewer System (MS4) Program guidance. This regulation requires municipalities with populations greater than 10,000 to establish stormwater pollution prevention programs to protect local water resources. The Town of Vail is not obligated by this regulation to develop such a stormwater program; however, in anticipation of future environmental regulations, the Town of Vail feels a proactive program is essential to protect Gore Creek in light of increasing development and resident/ tourist populations. The emphasis behind the Town of Vail Stormwater Protection Program is pollutant source reduction. Source reduction and elimination is the most cost effective means to restrict pollutants from entering stormwater, thus protecting the water quality within the receiving stream water. This Town of Vail Stormwater Protection Program lll contains six minimum measures that are consistent with the U.S. Environmental Protection Agency and Colorado Department of Public Health and Environment's stormwater guidance and regulations. These six minimum measures are as follows: 1. Public education and outreach on stormwater impacts, 2. Public participation, involvement, and outreach 3. Illicit discharge detection and elimination 4. Construction site storm water runoff control S. Post construction stormwater management for new development and redevelopment 6. Pollution prevention and good housekeeping for Municipal Operations. The U.S. Forest Service (USFS) has determined that several reaches of Gore Creek flowing through Vail is in poor condition compared to healthy reference streams from data collected by U.S. Geological Survey (USGS). All attributes of urbanization in Vail work together to degrade stream habitat, as well as harm other important ecosystem services (e.g., water supply, aesthetics, recreation, etc.). Therefore, the goal of the Town of Vail Stormwater Protection Plan is to help restore and maintain the chemical, physical, and biological integrity of Gore Creek through the management of urban stormwater. The objectives are defined as steps or activities that are recommended for addressing and ultimately achieving the program goals. The objectives of the program are as follows: 1. Establish a long -term water quality protection program, supported by the i Town Council and community with adequate technical, educational and financial resources. 2. Define and assess the Town of Vail storm sewer system and urban hydrology. 3. Develop and implement the WQPP prioritized actions and best management practices. This program will manage stormwater from numerous sources and land uses that include the Town of Vail municipal operations, commercial businesses, open space management, residential neighborhoods and new development. This stormwater management approach is consistent with the Vail 20/20: Focus on the Future community goals and objectives and the Vail Environmental Sustainability Strategic Plan. iv Table of Contents 1 .0 Introduction ............................................................................... ..............................1 2.0 Environmental Setting ............................................................... ..............................3 3.0 Program History .......................................................................... ..............................8 4.0 Storm Water Pollution Prevention Program Actions ............................11 4.1 Public education and outreach on storm water impacts 4.2 Public participation /involvement Public Outreach 4.3 Illicit Discharge Detection and Elimination 4.4 Construction Site Storm Water Runoff Control 4.5 Post Construction Storm Water Management for New Development and Redevelopment 4.6 Pollution Prevention and Good Housekeeping for Municipal Operations. 5.0 Program Management ................................................................ .............................25 6.0 Annual Reporting ....................................................................... .............................27 7.0 Conclusion .............................................. ............................... ......28 References......................................................................................... ............................... 29 Appendices......................................................................................... ............................... 30 v Town Of Vail Storm Water Protection Program 1.0 Introduction The Town of Vail values both the intrinsic and economic value of the natural environment. It is the essence of its quality of life and economic vitality. As such, Gore Creek represents one of the most critical natural resources to the Town of Vail and to the Eagle River Watershed. Gore Creek is a high quality, high elevation mountain stream that provides a recreational and aesthetic value to the local citizens and tourists. The creek is important to the four - season quality environmental experience for tourists who expect to visit Vail to ski, bike, fly -fish, kayak, hike or just relax. The economic vitality of the Vail Community is in many ways dependent upon the health of Gore Creek. Gore Creek and the Eagle River are significantly influenced by the municipal environmental conditions associated with high growth /high density development. This high population growth is being realized in the Towns of Vail, Avon, Edwards, Eagle and Minturn. Studies conducted by the United States Environmental Protection Agency (EPA) have shown that significant increases in development on a local and watershed scale can dramatically influence the water quality of receiving stream systems (U.S. EPA, 1983). Negative physical, biological, and chemical effects may result from increased stormwater velocities and volumes due to increased impervious surfaces and reduced stormwater infiltration into the ground water. Higher resident populations and densities can result in increased stormwater pollution from residential and open space land uses of fertilizers and herbicides. Increasing roadway surfaces can cause sediment and chemical deicing loads from winter time street maintenance operations. Past studies within the Town of Vail have shown pollutant discharges of sediment, nutrients and metals that have the potential of affecting Gore Creek (Northwest Colorado Council of Governments [NWCCOG], 1995). The Eagle River Watershed Council and the Town of Vail have developed a watershed - based approach toward a consistent stormwater management strategy throughout the Gore Creek /Eagle River Watershed. A watershed -based approach uses a consistent best management strategy to promote pollution prevention actions in light of increasing urbanized areas, especially those within a sensitive, mountainous environment. The Town of Vail volunteered as a test municipality to develop a stormwater management program to protect Gore Creek. This Town of Vail Storm Water Protection Plan (Gore Creek WQPP) was developed by the Town of Vail in cooperation with the Eagle River Watershed Council's stakeholders. The best management practices (BMPs), design criteria and overall lessons learned from this program will be shared among all the municipalities in the Eagle River Watershed for future adoption and implementation. Program Purpose The purpose of this Gore Creek WQPP is to create a proactive stormwater program that follows the guidance and regulations developed by the EPA and Colorado Department of Public Health and Environment's (CDPHE) Municipal Separate Storm 1 Sewer System (MS4) program. Phase I of this MS4 regulation requires municipalities with populations greater than 100,000 residents to establish stormwater pollution prevention programs; Phase II of the MS4 regulations requires essentially the same stormwater management requirements to municipalities of greater than 10,000 residents. Six minimum stormwater measures identified by CDPHE for the MS4 permitting requirements focus on stormwater pollution prevention and are developed for municipal, residential and commercial activities within the Town of Vail municipal limits. The six minimum stormwater measures are detailed in Section 4.0. The Town of Vail is not obligated by the MS4 regulations to develop a formalized, regulatory program. However, in anticipation of future environmental regulations, the Town of Vail holds that a protective and proactive program is essential to protect Gore Creek in light of increasing. development and resident /tourist populations. Program Goal The goal of the Town of Vail Gore Creek WQPP is to help restore and maintain the chemical, physical, and biological integrity of Gore Creek through the management of urban stormwater. It is envisioned that the main elements of this Gore Creek WQPP will be adopted and implemented by other municipalities within the Eagle River Watershed to protect the Eagle River and local water resources. Program Objectives The objectives are defined as steps or activities that are recommended for addressing and ultimately achieving the program goals. The objectives of the Town of Vail Gore Creek WQPP are as follows: i 1. Establish a long -term water quality protection program, supported by the Town Council and community with adequate technical, educational and financial resources. 2. Define and assess the Town of Vail storm sewer system and urban hydrology. 3. Develop and implement the WQPP prioritized actions and best management practices. Several of these objectives are already in progress while others will be implemented as part of this Gore Creek WQPP. Document Organization This Gore Creek WQPP is a reference guide to manage and reduce the discharge of pollutants from the Town of Vail to the extent that is protective, practicable and cost effective. This document will be dynamic in nature and will be reviewed and revised every three years. This program will be accomplished through the actions outlined in the following sections. These actions are a combination of education, maintenance, control techniques, system design, engineering methods, and other such provisions that are appropriate to meet the programs goals. Best Management Practices (BMPs) have 2 I been identified to address each of the six minimum control measures required by a MS4 permit. Town Of Val[ Storm Water Protection Program 2.0 Environmental Setting Gore Creek Watershed stway area _7Z The Town of Vail is located in Cnloracio� ) the Gore Creek watershed that encompasses approximately 102 square mites in the Upper 03 , Colorado River Basin, some of » 1': which has recently undergone significant urban development. The headwaters of Gore Creek EXPLANATION originate in the Gore Range in " h..""" lelior, the eastern part of the Gore urbar+'Wmatlen Creek Watershed. Gore Creek F- r vw... flows west to the confluence Forst Amon IvKla, w vtrannilel anew a 1 9 A 4 SMUM M with the Eagle River. Land «. surface elevation in the Gore 7~ 01 *1 cornor &,e unrnc Creek Watershed ranges from 01 sair�IlnpfMar+anw++n.+ 13,300 ft in the Gore Range to 7,720 ft at the confluence with 1''•RUM 1. 1-70 %;res M the (:rrre C'rrek walervlrrd. the Eagle River ( Figure 1 ). Gore Creek Watershed (USGS, 2001) Hydrology of the watershed is highly variable because of steep - gradient topography and large seasonal variation in stream discharge. Seasonal variation in stream discharge results from accumulation of deep snow pack during winter and large runoff during spring and summer from melting of the snow pack. Stream morphology also is variable, with significant downstream changes in bed material, channel shape, and ponded features such as natural and manmade pools and dams (USGS, 2001). Low flow conditions are in mid -to -late summer and during mid - winter. The August low -flow period can be important from water- quality and stream ecology perspectives because there is less water available to dilute any contaminants entering the streams, and stream temperatures are highest during August. Physical habitat for aquatic plants and animals is smaller than during most other times of the year (USGS, 2001 }. Gore Creek Gore Creek is identified by the Colorado Water Quality Commission (WQCC) as Eagle River Stream Segment 8 from the Black Gore Creek confluence to the Eagle River. The stream segment is designated as reviewable under the Antidegradation Provisions of the Clean Water Act. Segment 8 is classified by the Colorado Water Quality Control Commission for the following uses (WQCC, 2008): • Aquatic Life Cold Class 1 • Recreation 1 a • Water supply • Agriculture The Aquatic Life Cold Class 1 is applied to those waters which support a wide variety of water biota including sensitive species. There are no temporary modifications to water quality standards in this segment and the stream is not on the 303(d) Listing Impaired Streams (WQCC, 2008). Water quality, biological health, and overall aesthetic value of Gore Creek are important to local residents and businesses. A portion of Gore Creek has been identified as having a healthy and diverse biological community with an exceptional brown trout community. The Colorado Division of Wildlife has designated the lower four -mile reach of Gore Creek a Gold Medal trout fishery. During the past few decades, sections of the Gore Creek watershed have been developed for recreation and tourism uses. Like the other municipalities in the Eagle River Watershed (Towns of Avon, Edwards, Eagle and Minturn), high stormwater discharge velocities /volumes and pollutants due to the increases in impervious surfaces from new roofs, parking lots and roads in the Town of Vail may have a negative impact on Gore Creek and the Eagle River. Much of the new and existing development in these municipalities is adjacent to sensitive water resources. This close proximity allows surface waters to receive stormwater discharges without velocity attenuation or water quality treatment. Uncontrolled stormwater discharges can negatively influence the physical, chemical and biological integrity of Gore Creek within and downstream from the Town of Vail. 4 Mown of Vail The Town of Vail (Figure 2) and Eagle County have experienced significant growth in the past ten years. The Town of Vail is currently home to 4,832 permanent residents, plus another 5,000 part -time residents of vacation properties. In comparison, the population in Eagle County has increased by 74 percent between 1990 (21,928) and 2006 (38,085). The Town of Vail has been undergoing significant redevelopment for the past six years worth more than $1.5 billion in construction (Town of Vail, 2008). More redevelopment projects are expected in future years. Much of this development is occurring near Gore Creek and its tributaries (USGS, 2001). a town of Vail .r Vail r 11_ Mountain � � �O Denver To Grand Jun crron Figure 2. Town of Vait Concern was expressed by the Town of Vail residents about preserving Vail's community qualities and the Vocal environment, in light of the significant population increases and the development and redevelopment activities. Two foundation documents were developed to address these concerns, the Vail 20/20: Focus on the Future Strategic Plan and the Town of Vail Environmental Sustainability Strategic Plan. These plans detail measurable goals and actions for land use and urban development, parks and recreation, environment, housing, transportation, economy, community and public safety topics, including specific vision statements, long -term goals, and actions and strategies. The Town of Vail Gore Creek WQPP is consistent with the local residents' values identified in the 20/20 process (Town of Vail, 2008): • Environment Measure, monitor, manage and gain a clear understanding of current baseline conditions of environmental health and impacts and create clear and concise measurable goals. • Ecosystem- Improve the health and diversity of the forest and mountain ecosystem while recognizing the interdependence of the wild land urban interface corridor within the Town of Vail. 5 • Water Quality- Maintain Gore Creek watershed as a Gold Medal fishery, while working to maintain tributaries that meet and /or exceed aquatic life standards set by the State of Colorado. • Education- Ensure the community is educated and aware of environmental issues and encourages responsible environmental actions. • Land Use and Development- Maintain a balance between residential, commercial and recreational land uses to ensure the quality, character, diversity and vitality of the town. • Sustainability- Manage the environmental sustainability program in cooperation with stakeholders. • Aquatic Ecosystem- Ensure that the ecosystem, specifically the forest and water systems maintain current levels of health through stakeholder collaboration. Town of Vail Land Use There are five types of land use identified within the Town of Vail: Commercial, Parking, Residential, 1 -70 CDOT Right of Way and Open Space. Table 1 lists the total acreage and percent of the total for each of these categories (NWCCOG, 1995). 1. 1 -70 Right of Way Corridor- Represents a significant portion of the Town of Vail area and has the potential of contributing pollutants from highway maintenance operations (sand, deicers). 2. Parking- Although parking represents only 1% of the total area, parking lots has large amounts of localized surface areas and can be a significant contributor of pollution to Gore Creek. 3. Commercial Land- This land use may use and store hazardous materials or other pollutants (gasoline stations) that could enter the storm sewer system. 4. Residential Land- This land use is the largest percentage of land in the Town of Vail. Residential land use can contribute significant amounts fertilizer and herbicide discharges into Gore Creek from lawn maintenance activities or aging septic tanks. 5. Open Space -This land use can generate nonpoint source pollutants such as herbicides and pesticides from recreational area maintenance. Land Use Acreage Percent Total Area Parking 19 1 Commercial 187 6 CDOT 1 -70 Right of Way 527 18 Open Space 1056 36 Residential 1131 39 Table 1. Town of Vail Land Use (1995) 6 Town Of Vail Storm Water Protection Program 3.0 Storm Water Program History A number of local, state, and federal Gore Creek water quality studies are associated with stormwater impacts from the Town of Vail. The Town of Vail has worked closely with numerous federal, state and local entities in an effort to monitor, assess and protect Gore Creek. Northwest Colorado Council of Governments The most extensive water quality study performed within the Town of Vail involving stormwater sampling, pollutant identification/ Loading and water chemistry was conducted by the NWCCOG. The Vail Nonpoint Source Water Quality Management Plan (March, 1995) was developed as part of the water quality assessment study in which the fieldwork was performed between 1993 and 1994. The following is a brief summary of the water quality findings and recommendation of the study (NWCCOG, 1995): • The main pollutions of concern that have increased in concentration over time are total suspended solids, dissolved solids, phosphorous, ammonia and nitrate - nitrite. • A list of pollutants were identified as potential pollutants of concern by NWCCOG during wet weather monitoring (Table 2); the list of chemicals /pollutants found in the stormwater are consistent with chemicals /pollutants found in urbanized areas. The potential pollutants of concern provide a starting point to identify potential stressors and their potential sources. • There are no obvious sources or occurrences of toxic stormwater pollutants being discharged within the Town of Vail; however, chronic and cumulative impacts from pollutant discharges may be occurring within Gore Creek. • No illicit discharges were found from initial investigations, although some outfalls contained attached algae suggesting nutrient discharges. • The Residential Land Use category appears to be the main source of pollutants discharged into Gore Creek. United States Geologic Survey The USGS performed water quality sampling on Gore Creek as part of the National Water - Quality Assessment (NAWQA) Program and a historical analysis of data project in cooperation with the Eagle River Water and Sanitation District. The National Water - Quality Assessment (NAWQA) Program of the U.S. Geological Survey (USGS) is the primary source for long -term, nationwide information on the quality of streams, ground water, and aquatic ecosystems. As part of this program, the USGS evaluated water quality conditions along Gore Creek to assess potential watershed impacts on development and transportation systems. The water quality sampling and assessment was focused in the following areas (USGS, 2001): 7 • Nutrient concentrations at sites in areas of urban development were greater than concentrations at the reference site. • Surface -water studies investigated the effects of urban land use. • The amount of algae and the types of aquatic invertebrates (insects) are influenced by nutrient enrichment from urban sources, • Nutrient concentrations were generally largest during winter. The historical and current (1998) water - quantity, water - quality, and aquatic- ecology conditions in the Gore Creek watershed are described as part of a study by the USGS, done in cooperation with the Town of Vail, the Eagle River Water and Sanitation District, and the Upper Eagle Regional Water Authority. Interpretation of the available water - quantity, water - quality, and aquatic - ecology data collected by various agencies since 1968 showed that background geology and land use in the watershed influence the water quality and stream biota. Surface -water nutrient concentrations generally increased as water moved downstream through the Town of Vail, but concentrations at the mouth of Gore Creek were typical when compared with national data for urban/ undeveloped sites. Nitrate concentrations in Gore Creek were highest just downstream from a wastewater - treatment plant discharge, but concentrations decreased at sites farther downstream because of dilution and nitrogen uptake by algae. Recent total phosphorus concentrations were somewhat elevated when compared to the U.S. EPA recommended level of 0.10 milligram per liter for control of eutrophication in flowing water. However, total phosphorus concentrations at the mouth of Gore Creek were relatively low when compared to a national study of phosphorus in urban land -use areas (USGS, 2001). U.S. Environmental Protection Agency (EPA) The EPA conducted a biological study on Gore Creek that focused on indicator species and impacts from urbanization. The study was conducted from the Town of Vail to the Town of Avon where the percent population of Ephemeropteria (mayflies), Plecopteria (stoneflies), Tricopteria (caddisfties)(EPT) biological indicators was significantly lower than the reference reaches. Urbanization in the corridor may be increasing primary production in nutrient limited streams by increasing nutrient and organic inputs and increasing light thus increasing the richness and biomass of aquatic plants and animals (Maxted, 2000). CDPHE Sampling The CDPHE water quality monitoring from 1977 to 1987 indicated consistently high phosphorus concentrations from urbanization near Gore Creek (NWCCOG, 2002). The 2002 Eagle River Water Quality Management Plan recommended that urban runoff and construction activities would need control sediment and nutrients (NWCCOG, 2002). United States Forest Service (USFS) Biological Program The USFS initiated a long -term biological sampling within Black Gore Creek and Gore Creek in 2000 due to local stakeholder groups concerns related to winter maintenance activities on Vail Pass along 1 -70. Additional stakeholder concerns were voiced regarding the Gore Creek's biological health from the Town of Vail's urbanization. 8 The monitoring metrics used for the biological sampling are: • Percent scrapers + Percent EPT: all aquatic insects which are typically most sensitive to habitat disturbance). • WRNF Intolerant taxa + Percent Clingers • Number of Mayflies • Number of Stoneflies Benthic Condition Index All metrics showed that environmental stressors affect the aquatic community in Gore Creek flowing through the Town of Vail. For example, in 1998 the percent EPT was 80% in East Vail just downstream of the Black Gore confluence. Between 2004 and 2006 the EPT Percentage was 43% with values as low as 9% near Bighorn Park. Biological sampling metrics differ significantly from the Piney Creek reference site and there has been a trend in decreasing biological integrity in Gore Creek since 2004 when sampling was initiated (Healy, 2008). 9 Table 2 Town of Vail Storm Water - Potential Pollutants of Concern Parameter Potential Land Use Remarks Source Total Suspended Residential and CDOT Highest concentrations found in CDOT Right Solids_ of Way Total Dissolved Residential and Highest concentrations found in Commercial Solids (salts) Commercial Land Use Areas Total Phosphorus Residential and Highest concentration from Commercial Commercial Nitrogen TKN 1 -70, Commercial and Highest concentrations from Commercial Residential Land Use Areas Ammonia Commercial Detected in Parking, Residential and Open Space Areas Fecal Coliform Parking, Commercial and Concentrations equal for all three land uses - Residential data questionable Zinc Residential Potential improvement in concentrations noted over time Lead Residential High lead value detected from unknown source Copper Residential and 1 -70 Highest concentration from 1 -70, commercial also detected copper Oil and Grease Residential Residential and Commercial land uses detected oil and grease Reference: (NWCOG, 1995) Town Of Vail Storm Water Protection Program 4.0 Storm Water Protection Program Actions The Town of Vail has developed this Gore Creek WQPP to reach the goal of reducing pollutant discharges reaching Gore Creek within the Town of Vail. The Gore Creek WQPP involves proactive actions to prevent pollutants from entering stormwater by using best management practices (BMPs) and the elimination of pollutants via chemical substitution and elimination. The stormwater management actions included within this Gore Creek WQPP are the results of the Town of Vail's observation of the stormwater discharges within its jurisdiction and the potential impacts being realized in Gore Creek. The Town of Vail reserves the right to amend and /or delete the described actions based on the availability of funding for this program. Furthermore, the Town of Vail may coordinate the responsibility of selected actions and BMPs with other entities such as community groups, Eagle River Water and Sanitation District, Addressing Water and Natural Resource Education (AWARE Colorado), Eagle River Watershed Council, Eagle County, USFS, USGS, CDPHE, U.S. EPA, and other governmental agencies who manage or oversee stormwater within the Eagle River Watershed. The six minimum measures identified by CDPHE for the MS4 permitting requirements are discussed in detail within this section. This Gore Creek WQPP identifies specific 10 actions and best management practices that will be performed by the Town of Vail. These six minimum measures are as follows: 1. Public education and outreach on stormwater impacts, 2. Public participation /involvement and Outreach, 3. Illicit discharge detection and elimination, 4. Construction site stormwater runoff control, 5. Post construction stormwater management for new development and redevelopment, 6. Pollution prevention and good housekeeping for municipal operations. Each of the six minimum measures is discussed in detail, including: • Purpose and stormwater management overview • Specific actions and BMPs • Performance measures and metrics • Measurable goals A priority scheme was developed for specific actions and BMPs: • Priority #1 - identifies actions of highest importance and will be performed within the first 3 years of the program. • Priority #2 - actions that are less critical in nature and will be performed within the next four to six years. • Priority #3 - identifies the least critical actions and will be performed within the next seven to eight years. Each minimum measure contains specific performance measures (metrics that must be established, measured and referenced to quantify program progress and program efficiency). The Town of Vail will establish baseline conditions for several performance measures as a priority action. The Town of Vail will leverage upon the data collected by the USFS to establish baseline conditions and measure progress. Performance measures and other data will be referenced during the development of annual reports to the Town of Vail management and public. Implementation plans will be developed annually that will identify what specific actions and BMPs will be performed for that year. Annual implementation plans will provide a detailed scope of work and the expected results and benefits. These plans will contain specific project schedules, contractors, project responsibilities, estimated costs, and operation and maintenance costs. To establish quantitative goals, the program must establish some baseline conditions regarding stormwater conditions and existing management within the Town of Vail. Once baseline information has been established, goals will be reviewed and revised as needed twelve months after the initiation of this program. The priorities detailed in this Gore Creek WQPP are expected to change over time based upon Town of Vail management directives, Town of Vail Gore Creek WQPP Team input (See Section 5.0), project funding, new environmental regulations and public input. These Gore Creek WQPP actions and priorities will be review and modified by the Town of Vail every two years. 11 4.1 Public Education and Outreach One of the most critical programs within the Town of Vail Gore Creek WQPP is educating the local residents on the importance of water quality and how stormwater discharges can affect Gore Creek. The purpose of this program is to develop a Town of Vail Public Outreach and Education Program that will solicit public and Town of Vail employee ownership and support in protecting Gore Creek. In order to achieve this water quality outreach benefit and maintain consistency with the CDPHE MS4 guidance, the Public education and outreach program is designed to produce following outcomes (WQCD, 2006); • Improved public understanding of stormwater quality programs. Public understanding of local impacts is particularly important when the Town of Vail institutes new funding initiatives for the program or seeks volunteers to help implement the program. • Greater compliance with the program as the public becomes aware of personal responsibilities, including individual actions they can take to protect or improve the quality of area waters. • Improved public understanding of responsibility and stewardship within the watershed. • Public understanding of the location of residential separate stormwater drainage system catch basins, where they discharge into Gore Creek, and the potential impacts from pollutants from separate stormwater drainage systems. • Increase in public reporting of the presence of illicit discharges or improper disposal of materials into separate stormwater drainage systems. • Decrease in the amount of residential, or non - commercial, wastes washed into nearby catch basins (including the preferred cleaning materials and procedures for car, pavement, or power washing; the acceptable application and disposal of pesticides and fertilizers; and the effects caused by grass clippings, leaf litter, animal wastes that become flushed into Gore Creek). #1 Priority Actions • Review Town of Vail street maintenance and snow plowing /storage practices and policies to prevent road cinders and sand discharges to Gore Creek and its tributaries. • Promote and participate in Eagle River Watershed Education and outreach events; (i.e., River Day, Highway Clean Up Day, Water Wise Wednesdays, etc.) • Implement lawn care education program for residents and businesses. • Develop informational brochures for local residents and tourists to inform them about pollution prevention/ water conservation activities; develop bi- lingual brochures and posters to reach a diverse audience within the community. • Target local businesses with informational materials on potential stormwater impacts of improper waste disposal and illegal discharges. • Modify existing Town of Vail web site to increase education and awareness regarding residential non -point source pollution. • Contact the local newspaper to run a feature article on how Gore Creek's water quality can be influenced by stormwater discharges. • Develop an informational brochure to include in permit applications for developers /contractors that details erosion control requirements and best management practice expectations during construction and post construction. 12 • Conduct an initial educational awareness meeting with outside developers, contractors and Town of Vail decision makers to discuss the pollution prevention actions and performance expectations (See Section 4.4: Construction site stormwater runoff control). • Train appropriate Town of Vail employees on stormwater management procedures and policies for post construction, construction, illicit discharges and pollution prevention /good housekeeping programs. • Coordinate the River Watch stream monitoring program. • Provide presentations to local Homeowner's Associations, Eagle River Watershed Council, Eagle River Water and Sanitation District, water users, environmental groups, school groups, etc. #2 Priority Actions • Develop and implement an educational strategy targeted at riparian landowners, via a riparian land management brochure. • Develop stormwater protection presentations for Town of Vail employees that involve formalized training sessions and /or informal brown bag presentations. • Develop web - based training modules on Town of Vail web site for employee training reference. #3 Priority Actions • Develop creative programs (e.g., "adopt a culvert ") for local organizations or schools. • Establish employee rewards or recognition programs. • Develop a survey of Town of Vail residents to assess program effectiveness. Performance Measures /Metrics • Number of "hits" on the Town of Vail web site for stormwater management and public inquires on the program. • Town of Vail representatives' public contact hours per year. • Number of presentations given to the public per year. • Number of new stakeholder groups participating in the stormwater events and activities. • Town of Vail employee survey and training evaluation feedback forms to assess training effectiveness. • Number of students who participate in stream monitoring or other outreach programs. • Number of Town of Vail residents who attend meetings. 4.2 Public Participation and Involvement The Town of Vail residents will provide valuable input and assistance to the Gore Creek WQPP. Since it is the activities of the public within urban landscapes that produce diffuse pollution, and the public that funds the town's operations, it is imperative that the public be given opportunities to play an active role in both the development and implementation of the program. An active and involved community is crucial to the success of the Gore Creek WQPP because it allows for (WQCD, 2006): • Broader public support, since citizens who participate in the development and decision making process are partially responsible for the program and are more likely to take an active role in its implementation. 13 • A broader base of expertise and economic benefits, since the Town of Vail contains highly educated residents, the community can be a valuable, free, intellectual resource. • Conduits to other programs, as citizens involved in the stormwater program process provide important cross - connections and relationships with other community and government programs. This benefit is particularly valuable when trying to implement the stormwater program as it becomes integrated on a watershed basis. #1 Priority Actions • Use the Town of Vail web site to advertize participation in water quality protection activities and advertize meetings/ presentations. • Contact local newspaper and /or radio to promote program initiation and promote public participation in meetings and activities. • Continue close coordination with ERWC to promote public education, awareness and support for the Town of Vail Gore Creek WQPP. #2 Priority Actions • Coordinate with Colorado Watershed Assembly to establish a monitoring program for public participation, ownership and monitoring.. i • Work with local Town of Vail teachers to solicit ideas for student involvement and participation in water duality protection. • Develop creative programs (adopt a culvert) for local organizations and schools to participate in Gore Creek protection. #3 Priority Actions • Coordinate with local public interest and environmental groups to promote and participate in stormwater protection programs. • Develop and coordinate quarterly education seminars on local water quality technical issues in cooperation with ERWC to promote program participation and education. • Provide technical presentations to municipal and watershed organizations within and outside the Town of Vail and Eagle River Watershed to discuss the Gore Creek WQPP successes, lessons learned and promote program involvement. Performance Measures /Metrics • Number of presentations given to the public per year to promote participation. • Number of new stakeholders participating in the stormwater. • Number of school children who participate in stream monitoring or other outreach programs. • Number of Town of Vail residents who attend meetings and support stream related activities. • Town of Vail resident survey metrics baseline versus measurement year. 14 4.3 Illicit Discharge Detection and Elimination An illicit discharge is defined as any discharge into a storm sewer system that is not composed entirely of stormwater, and has not been authorized under a discharge permit issued by the State of Colorado (WQCD, 2006). Illicit discharges enter the stream system through either direct connections (e.g., wastewater piping either mistakenly or deliberately connected to the storm drains) or indirect connections (e.g., infiltration into the storm sewer from cracked sanitary systems, spills collected by drain outlets, or paint or used oil dumped directly into a drain). illicit discharges can result in untreated discharges that contribute high levels of pollutants, including heavy metals, toxics, oil and grease, solvents, nutrients, viruses, and bacteria to Gore Creek. Pollutant levels in receiving streams from these illicit discharges have been shown in EPA studies (EPA, 1983) to be high enough to significantly degrade receiving water quality and threaten aquatic life, wildlife, and human health. The Town of Vail will develop an Illicit Discharge Program document that will protect Gore Creek from illegal discharges into the Town of Vail Storm Sewer System. As part of this effort, the Town of Vail will investigate, understand and document the Town of Vail Storm Sewer System and drainage hydrology via GPS mapping. #1 Priority Actions • Collect field data on the storm sewer system to verify and /or identify new locations of major inlet and outlet structures and tributaries. Obtain Geographic Information System (GIS) storm sewer locations, features, BMPs and develop photo - documentation. • Review BMP designs and effectiveness and establish operations and management schedules at outfall locations. ' • Develop a priority schedule for the inspection of all town drains, outfalls, sand /oil separators and detention vaults. • Provide training to Town of Vail employees on how to identify illicit discharges and how to report illicit discharge occurrences. • Provide education at non -point source pollution points. For example, post information at storm sewer inlets stating no unpermitted discharges are allowed into storm sewer - discharge; e.g., NO DUMPING - DRAINS TO CREEK. • Establish and disseminate an Illicit Discharge Notification Hot Line Number on the web site, brochures and presentations; this will allow the Town of Vail Environmental representatives to respond immediately to non - permitted discharges noted by the public. • Develop Illicit Discharge response protocols to ensure safety and consistent actions among the Environmental Team representatives. • Review adequacy of existing ordinances for illicit discharges and make necessary changes to protect Gore Creek from non - permitted discharges. • Develop clear policies, procedures and responsibilities for maintenance of the Town of Vail stormwater sewer system. 15 #2 Priority Actions • Use GIS system with elevation data to delineate drainage sub - basins in the Town of Vail that discharge to Gore Creek; review master drainage reports as needed. • Use sub -basin and other information to prioritize stormwater conveyances and follow "up the pipe" for high -risk drainages; assess if best management plans are needed or require retrofitting. • Obtain information from Colorado Department of Transportation (CDOT) Region 3 Maintenance and /Engineering to identify all CDOT stormwater connections to Town of Vail storm sewer system. • Identify CDOT discharge points into the Town of Vail storm sewer system and review the need for BMPs within and outside of the CDOT right of way. • Identify amount of traction sand and deicer used in the Town of Vail by CDOT and obtain MSDS sheets to identify chemical constituents; work with CDOT officials to reduce pollutant loads eventually entering Gore Creek. • Identify areas where individual disposal and treatment systems (septic tanks) are being used in the Town of Vail and assess potential impacts to water quality; incorporate into GIS system. • Perform stormwater sampling and monitoring to establish baseline conditions for selected stormwater drainage /outfall locations. #3 Priority Actions • Create a concise Storm Sewer Management Program document that identifies the existing storm sewer system, the permit process to access the system, operation and maintenance procedures /frequency, sediment disposal and notification of illicit discharges. • Develop and implement dry weather monitoring actions on selected, critical outfalls based upon drainage area and culvert diameter. • Development of an Illicit Discharge Detection and Elimination Plan that will involve collecting of stormwater samples, defining sources of illicit discharges, establishing sampling procedures and source elimination protocols. • Develop an ongoing household hazardous waste /material disposal or collection day to reduce risk of spillage or disposal into stormwater system by residents. • Perform stormwater sampling and monitoring to measure program effectiveness in selected stormwater drainage /outfall locations. Performance Measures /Metrics • Number of illicit discharge phone calls annually • Number of actual illicit discharges detected • Number of culverts identified during field work • Number of stenciled inlets created annually • Number of CDOT inlets identified and inspected annually • Number of operations and management activities and inspections performed on storm sewer system • Number of homeowners participating in regular household hazardous waste special collection 16 4.4 Construction Site Storm Water Runoff Control Polluted stormwater runoff from construction sites often flows to storm sewer systems and ultimately is discharged into local rivers and streams. Sediment runoff rates from construction sites are typically 10 to 20 times greater than those of agricultural lands, and 1,000 to 2,000 times greater than those of forestlands. During a short period, construction sites can contribute more sediment to streams than can be deposited naturally during several decades (CDHPE, 2006). Additional pollutants are also often present in stormwater runoff from construction sites and may result in degradation of receiving water. Nutrients (nitrogen and phosphorous) are of specific concern and can cause significant impairment. In addition, solid and sanitary wastes, pesticides, oil and grease, concrete truck washout, construction chemicals, construction debris and metals may be discharged and impact receiving waters. The Town of Vail has a Construction Site Program document that details the stormwater permitting requirements in the Town of Vail whose land disturbance activities are greater than one half acre. For land disturbances greater than one acre, I the Town of Vail references the WQCD General Construction Storm Water Permit requirements. #1 Priority Actions • Review the existing Town of Vail Construction and Erosion Control Program document and review /update, as needed, to be consistent with the WQCD MS4 program requirements, NWCOG Water Quality Protection Standards, and Eagle County requirements. • Develop a formalized Construction and Erosion Control Program that details ordinance requirements, compliance expectations, Stormwater Management Plans (SWMP) requirements, a menu of appropriate best management practices, the permitting process and enforcement actions. Require a certified and experienced Erosion Control Supervisor for all construction projects within the Town of Vail. • Develop a menu of structural and non - structural BMPs that can be referenced by contractors/ developers when developing SWMPs; reference erosion controls from CDOT, Urban Drainage and Flood Control District (Volume 3), NWCOG and other entities. • Post Construction and Erosion Control Program on Town of Vail web page to inform developers and contractors about compliance requirements and expectations; provide links to state stormwater requirements. • Review existing ordinances as it relates to Town of Vail Construction and Erosion Control Program and make modifications to the ordinance as necessary. • Develop brochures that detail erosion control requirements at the Town of Vail Community Development Department. • Formally review contractor/ developer Stormwater Management Plans (SWMP) for regulatory compliance before a building permit is issued by the Town of Vai 1. • Establish an annual education and training program for appropriate Town of Vail employees and construction contractors who regularly work within the Town. 17 #2 Priority Actions • Establish a listing of Town- approved erosion control practices that detail specific design criteria for construction activities.. • Provide a mechanism in which the public can voice their concerns and opinions about construction activities. #3 Priority Actions • Require a Town of Vail certification program or require specific certifications and experience requirements for Erosion Control Supervisors. Performance Measures /Metrics • Number of notice of violations per year • Number of inspections performed per year Number of SWMP reviewed, approved /denied per year • Number of Town of Vail employees and contractors attending trainings per year 18 4.5 Post Construction Storm Water Management Measures Post - construction stormwater management in areas undergoing new development or redevelopment is necessary because runoff from these areas has been shown to significantly affect receiving water bodies. Studies indicate that prior planning and design for the minimization of pollutants in post - construction stormwater discharges is the most cost - effective approach to stormwater quality management. There are generally two forms of substantial impacts from post - construction runoff. The first is caused by an increase in the type and quantity of pollutants in stormwater runoff. As runoff flows over areas altered by development, it picks up harmful sediment and chemicals such as oil and grease, pesticides, heavy metals, and nutrients (e.g., nitrogen and phosphorus). The second kind of post - construction runoff impact occurs because of the increased quantity of water delivered to the water body during storms. Increased impervious surfaces interrupt the natural cycle of gradual percolation of water through vegetation and soil. Instead, water is collected from surfaces such as asphalt and concrete and routed to drainage systems where large volumes of runoff quickly flow to the nearest receiving water. The effects of this process include stream bank scouring and downstream flooding, which often lead to a loss of aquatic life and damage to property (WQCD, 2006). Post Construction Storm Water Management Measures is the most critical stormwater management practice needed within the Town of Vail. The Town of Vail will develop and implement a Post Construction Program that will identify and detail stormwater management protocols and best management practices to protect Gore Creek water quality from new development activities. Structural and non - structural controls will be identified and imposed by the Town of Vail onto new developments to control and treat stormwater before it enters Gore Creek. #1 Priority Actions • Assess the design criteria for having pre - construction peak runoff volumes equal to post construction peak runoff volumes; require BMPs to meet formalized engineering design criteria. • Create BMP design criteria to collect and treat stormwater and snowmelt from new construction or significant modification; reference erosion controls from CDOT, Urban Drainage and Flood Control District (Volume 3), NWCOG and other entities. • Develop a formal Post Construction Program that specifies requirements, BMP design criteria, approved menu of best management practices and long -term operation and maintenance requirements. • Create an ordinance that requires new construction projects or areas of significant modification to design, construct and maintain best management practices. • Develop a formal post construction review process to ensure best management practices are in accordance to design criteria and protective to water quality. • Incorporate low impact development and LEER design criteria into best management practices where appropriate. #2 Priority Actions • Develop a field compliance and inspection program to ensure compliance to Post Construction requirements. 19 • Establish a monitoring program during and after construction to ensure long term BMPs are being properly implemented and maintained. #3 Priority Actions • Modify best management practices design criteria as needed to improve stream protection. • Establish a database of all long term BMPs within the Town of Vail. Performance Measures /Metrics • Number of Post Construction reviews Number of Construction and Post Construction inspections performed per year • Number of BMPs construction per year Number of LEED and Low Impact Designs developed per year 4.6 Pollution Prevention and Good Housekeeping Measures The Pollution Prevention /Good Housekeeping for the Town of Vail's Municipal Operations is a key element of the Gore Creek WQPP. The Town of Vail will examine municipal actions to ensure a reduction in the amount and type of stormwater pollution that: (1) collects on streets, parking lots, open spaces, and storage and vehicle maintenance areas and is discharged into local waterways and, (2) results from actions such as street maintenance, environmentally damaging municipal land development and flood management practices, or poor maintenance of storm sewer systems (WQCD, 2006). While this measure is meant primarily to improve or protect receiving water quality by altering municipal activities, facility operations and property management, the Town of Vail will also realize cost savings from spill prevention (thus reducing clean -up costs), inventory control, and re -use /recycling of materials. The Town of Vail will develop and implement a Pollution Prevention /Good Housekeeping Program for the Town's Municipal operations. Some pollution prevention measures such as a Spill Prevention Program and Snow Storage and Management are already established. The Good Housekeeping Program will review winter operations that represent a risk to Gore Creek. #1 Priority Actions • Evaluate current practices of traction sand /cinders and chemical deicer applications, alternative products, snow plowing and snow removal practices and staff training within the Town of Vail. • Perform maintenance staff training and continuing education activities related to Town of Vail policies, procedures, BMPs, street maintenance as it relates to stormwater management. • Establish maintenance programs for sand /oil separators, detention basins and storm water treatment BMPs, etc. • Ensure spill prevention and good management practices at Town maintenance facilities via inspections. • All deicing materials, including salt -sand mixed abrasives, are being stored under permanent or temporary cover. • Ensure containment is provided for fuel dispensing locations, petroleum and chemical deicing storage. 20 • Identify and document Town of Vail BMPs with a GIS database and develop a formalized maintenance frequency. • Develop sustainable methods to attenuate and treat stormwater via wetlands development. #2 Priority Actions • Institute street sweeping actions taken 24 hours after a storm event to collect sediment from street surfaces. • Perform annual inspection of all structural pollution control devices: sand and oil separators, sedimentation vaults, etc. • Establish best management practices for the temporary and permanent stockpile of materials (dirt, traction sand, road millings) that are in close proximity to Gore Creek and its tributaries. • Develop specific Facility Run On /Run off Control and Pollution Prevention Plans for all municipal operations and buildings that establish stormwater best management practices for stormwater leaving these facilities. #3 Priority Actions • Develop an overall Pollution Prevention /Good Housekeeping Program document that addresses the Town of Vail municipal operations (transportation maintenance, recreation and open space management, building management) and suggested practices by residential and commercial land uses. • Review landscaping and lawn care practices; evaluate municipal and commercial current practices of fertilizer, pesticide, and herbicide application, mowing operations, grass clipping collection, mulching and composting. • Minimize directly connected impervious surfaces from new development by reviewing land use and planning management practices to promote LID and making information available on LID strategies. Performance Measures /Metri cs • Pesticide and fertilizer usage records; report on gallons and cost on an annual basis. • Number of times streets are swept and document amount of material collected. • Number of inspections of exposed stockpile storage and material handling areas. • Amount of traction sand and chemical deicer used by the Town of Vail and CDOT. • Cubic yards of sediment and debris removed from Town of Vail stormwater BMPs. • Reductions in the amount of hazardous waste generated by municipal operations. • Stream monitoring results from River Watch, USGS, CDPHE and ERWSD sampling activities. 5.0 Sustainable Gore Creek WQPP Management A sustainable program foundation is critical to the success of the Town of Vail Gore The Gore Creek WQPP will require support from upper management in the review, 21 modification and perhaps establishment of Town ordinances to protect Gore Creek. A Gore Creek WQPP Team comprised of department representatives will be needed to gain program concurrence and establish a common vision. A steady stream of funding, will be necessary to drive the Gore Creek WQPP program for short -term program development and long -term program maintenance. Funding from the Town of Vail and other sources will be needed to establish programs, develop effective best management practice design criteria, train employees, use technical resources and perform inspections, to name a few items. Annual reports will be developed to keep management and the public appraised of program progress and modifications necessary to make the program more efficient. Gore Creek WQPP Organization The Town of Vail Environmental Health Officer will lead and coordinate the Gore Creek WQPP program and assure the program is a success in achieving the program goals and objectives. The Gore Creek WQPP coordinator will need to establish and maintain working relationships with numerous Town of Vail Department Managers and employees to get program buy -in and coordination. The Gore Creek WQPP Coordinator will establish an internal Town of Vail Stormwater Team that will only be comprised of representatives from Public Works, Open Space, Building Maintenance, Street Maintenance and Public Relations. This Stormwater Team will work together to fund, provide resources and implement the prioritized actions for each minimum stormwater measure. The following identifies the actions and responsibilities of the Town of Vail Stormwater Team: • Obtain a common vision for the Town of Vail's municipal operations and residents to protect Gore Creek. • Meet on a quarterly basis to assess implementation plan progress. • Provide internal technical and financial resources to implement priority actions. • Develop technical approaches in designing BMPs to protect Gore Creek. • Review the Gore Creek WQPP and evaluate prioritized actions every two years. • Establish Gore Creek WQPP Implementation Plans annually as part of the annual report. • Develop and present the Town of Vail Annual Gore Creek WQPP Report given to Town of Vail Officials and residents. • Establish standard operating procedures and promote an employee mind -set to prevent Stormwater pollutants from entering Gore Creek. Priority #1 • Set up meetings with the Town Mayor, City Council, Town Manager and Department Managers to educate them on the status of Gore Creek and the importance of Stormwater pollution prevention via the Town of Vail Gore Creek WQPP. • Establish a Town of Vail Storm Water Team that is comprised of all Town of Vail representatives from all affected departments to coordinate stormwater management actions. 22 • Investigate Section 319, Source Water Protection and Watershed protection grants to help fund the Gore Creek WQPP. Coordinate with local stakeholders, businesses and organizations to help fund the Gore Creek WQPP. Priority #2 • Establish an outreach approach to stakeholders and the public to gain support and make the Gore Creek WQPP sustainable; work with government agencies to find funding and provide technical input as needed. Identify opportunities for fund raising. • Establish an Environmental Management System approach to evaluate program effectiveness in achieving program goals and objectives and to adjust programs as needed to improve effectiveness. Performance Measures /Metrics • Research water quality and stormwater protection grants through State and Federal grant programs. • Solicit Town of Vail employee membership in the Gore Creek WQPP team. • Establish a local Gore Creek WQPP support group of residents, businesses and community leaders. • Prioritize Gore Creek WQPP elements for assessment and effectiveness. 23 6.0 Annual Reporting An annual report will be prepared and submitted from the Town of flail Stormwater Team to the Town Mayor, Manager and Town Council. After approval, the annual report will be placed on the Town of Vail web site for public review and comment prior to an annual pubic meeting. The annual report will also be presented during the public water quality /stormwater meetings with the Eagle River Watershed Council and public reach presentations. The Gore Creek WQPP Annual Report will be a concise report that discusses the successes and challenges of the program. It will follow a format similar to that required by MS4 municipalities when reporting annually to WQCD. This annual report will summarize the following information: Status of Compliance -The annual report will contain an assessment of the appropriateness of the BMPs and progress toward achieving the identified measurable goals for each of the minimum control measures. This assessment will be based on results collected and analyzed, inspection findings, and public input received during the reporting period. Work Plan -The annual report will contain a list of stormwater activities that are planned to be undertaken in the next year. Modification to the Gore Creek WQPP -The annual report will identify changes to BMPs or action items for any of the minimum control measures. Notice of Coordinated Activities -The annual report will include activities for which a governmental entity or organization outside of the M54 is being utilized to fulfill any BMP contained in the Gore Creek WQPP. 24 7.0 Conclusion Gore Creek is a critical natural resource to the environment and vitality of the Town of Vail. Economic stability is based in part upon Gore Creek and the overall health of the environmental. Increasing urbanization is one major stressor affecting Gore Creek. The water quality impacts from urbanization are nutrients, metals, total suspended solids, fecal coliform and dissolved solids. Increased urbanization has also increased the amount of impervious surfaces causing greater stormwater volumes and velocities. The Town of Vail in cooperation with the Eagle River Watershed Council has devetoped a proactive Town of Vail Gore Creek WQPP that focuses upon stormwater pollution prevention using effective best management practices and proactive program management. Identification and the elimination and /or reduction of environmental stressors via stormwater will be accomplished by developing and maintaining best management practices and gaining public awareness and support. Town of Vail Gore Creek WQPP expected outcomes: • Improve the physical, chemical and biological conditions within Gore Creek, • Long term sustainable water quality program, • Increased public ownership of Gore Creek through increased awareness, support and involvement, • Reduced pollutant discharges into Gore Creek, Cooperation and coordination among stakeholders are required to make the Town of Vail Gore Creek WQPP a success. The program will also require awareness, education, and support from the community, federal and state agencies, Town Council, and department managers. Public participation and ownership in this program and their commitment to the protection of Gore Creek are cornerstones to the program's success and the overall protection of Gore Creek. 25 References Maxted, John, (2000, September 30). Effects of Urbanization on the Macroinvertebrate Communities of Small Rocky Mountain Streams and the Benefits of Riparian Vegetation, Watershed Management Institute. Northwest Council of Governments (NWCCOG), (1995, March). Vail Nonpoint Source Water Quality Management Plan. Northwest Council of Governments (NWCCOG), (2002) Eagle River Water Quality Management Plan, Section 208 Planning. Town of Vail, (2009) Homepage: http://www.vaiLp ,ov.com/subpage.asp?dept id =113, June 2008. Town of Vail (2008x, March 11), State of the Town Report. U.S. Environmental Protection Agency -Water Planning Division (1983, December). Results of Nationwide Urban Runoff Program, P1384- 185545, U.S. Environmental Protection Agency Office of Wastewater Management, (2007, January) Municipal Separate Stormwater Program Evaluation, EPA- 833 -R -07- 003. Healy, Brian and Mathew Grove, United States Forest Service (USFS), (8, June, 2007). Gore Creek Macroinvertebrate and Stream Health Monitoring Report: 2004- 2006. Spahr, N.E., Apodaca, L.E., Deacon, J.R., Bails, J.B., Bauch, N.J., Smith, C.M., and Driver, N.E., (2000), Water Quality in the Upper Colorado River Basin, Colorado, 1996 -98: U.S. Geological Survey Circular 1214, 33 p., Retrieved from: http://pubs.water.usgs.gov/circl 214/ Kirby H. Wynn, Nancy J. Bauch, and Nancy E. Driver, (2001) United States Geological Survey, Gore Creek Watershed, Colorado— Assessment of Historical and Current Water Quantity, Water Quality, and Aquatic Ecology, 1968 -98, Water - Resources Investigations Report 99 -4270. Vail Colorado Living (2008) web site, http://www.vait-cotorado-tiving.com/ Water Quality Control Commission (WQCC), Colorado Department of Public Health and Environment (CDPHE), (2008). Regulation No. 33, Classifications And Numeric Standards For Upper Colorado River Basin And North Platte River (Planning Region 12), March 2008. Colorado Department of Public Health and Environment Water Quality Control Commission, (2008a, May 31). Regulation No. 31, The Basic Standards and Methodologies for Surface Water (5 CCR 1002 -31). 26 Colorado Department of Public Health and Environment (CDPHE) Water Quality Control Commission (WQCC), (2006, June). Colorado Phase II Municipal Guidance -A Guide to Application Requirements and Program Development for coverage under Colorado's Phase II Municipal Storm Water Discharge Permit. w i 27 MEMORANDUM TO: Town Council FROM: Community Development Department DATE: March 17, 2009 SUBJECT: First reading of Ordinance No. 7, Series of 2009, an ordinance repealing and re- enacting Ordinance No. 5, Series of 2006, establishing Special Development District No. 39, Crossroads, and setting forth details in regard thereto. Applicant: Solaris Property Owner, LLC, represented by Mauriello Planning Group, LLC Planner: Warren Campbell I. DESCRIPTION OF THE REQUEST The applicant, Solaris Property Owner, LLC, represented by Mauriello Planning Group, LLC, is requesting a first reading of Ordinance No. 7, Series of 2009, an ordinance repealing and re- enacting Ordinance No. 5, Series of 2006, establishing Special Development District No. 39, Crossroads, to increase the permitted number of dwelling_ units from 77 to 78 units. Staff has attached a copy of the draft Ordinance No. 7, Series of 2009, (Attachment A) and the staff memorandum to the Planning and Environmental Commission dated March 9, 2009 (Attachment B). II. BACKGROUND On March 9, 2009, the Planning and Environmental Commission forwarded a recommendation of approval on the adoption of Ordinance No. 7, Series of 2009, by a vote of 6 -1 -0 (Pierce opposed). III. PLANNING AND ENVIRONMENTAL COMMISSION RECOMMENDATION The Planning and Environmental Commission recommends the Town Council approves, on first reading, Ordinance No. 7, Series of 2009, an ordinance repealing and re- enacting Ordinance No. 5, Series of 2006, establishing Special Development District No. 39, Crossroads, to increase the permitted number of dwelling units from 77 to 78 units, and setting forth details in regard thereto. Should the Town Council choose to approve these amendments, the Community Development Department recommends the Town Council pass the following motion: "The Town Council approves, on first reading, Ordinance No. 9, Series of 2009, an ordinance repealing and re- enacting Ordinance No, 5, Series of 2006, establishing Special Development District No. 39, Crossroads, to increase the permitted number of dwelling units from 77 to 78 units, and setting forth details in regard thereto. " t Should the Town Council choose to approve Ordinance No. 7, Series of 2009, on first reading, the Community Development Department recommends the Town Council makes the following findings: "That the proposal to amend Special Development District No. 39, Crossroads, complies with the nine design criteria outlined in Section 12 -9A -8 of the Vail Town Code. Furthermore, the applicant has demonstrated to the satisfaction of the Commission, based upon the testimony and evidence presented during the public hearing, that any adverse effects of the requested deviations from the development standards of the underlying zoning are outweighed by the public benefits provided. Lastly, the Commission finds that the request is consistent with the development goals and objectives of the Town. That the proposed gross residential floor area of 174.4% of lot area, additional thirty -one dwelling units over allowable (at 29.5 units per acre total) in the Commercial Service Center zone district is in conformance with applicable elements of the Vail Comprehensive Master Plan. That the development is in compliance with the purposes of the Commercial Service Center zone district, that the proposal is consistent with applicable elements of the Vail Village Master Plan, the Vail Land Use Plan, and the Vail Streetscape Master Plan, and that the proposal does not otherwise have a significant negative effect on the character of the neighborhood, and that the proposal substantially complies with other applicable elements of the Vail Comprehensive Plan. " IV. ATTACHMENTS A. Ordinance No. 7, Series of 2009 B. Memorandum to the Planning and Environmental Commission dated March 9, 2009 2 ORDINANCE NO.7 Series of 2009 AN ORDINANCE REPEALING AND RE- ENACTING ORDINANCE NO. 5, SERIES OF 2006, ESTABLISHING SPECIAL DEVELOPMENT DISTRICT NO. 39, CROSSROADS, PURSUANT TO ARTICLE A, SPECIAL DEVELOPMENT (SDD) DISTRICT, CHAPTER 9, TITLE 12, ZONING TITLE, TOWN CODE OF VAIL, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, Title 12, Zoning Title, Chapter 9, Article A, Special Development (SDD) District, Town Code of Vail establishes a procedure for amending special development districts; and WHEREAS, Crossroads East One, LLC and Crossroads West One, LLC, has submitted an application to the Town of Vail Community Development Department to amend Special Development District No. 39, Crossroads, to facilitate the redevelopment of an existing mixed use development; and WHEREAS, the Planning and Environmental Commission of the Town of Vail held a public hearing on March 9, 2009, on the application to amend Special Development District No. 39, Crossroads, in accordance with the provisions of the Town Code of Vail; and WHEREAS, upon due consideration, the Planning and Environmental Commission of the Town of Vail found that the request complies with the design criteria prescribed in the Title 12, Zoning Regulations, Vail Town Code, and furthers the development objectives of the Town of Vail; and WHEREAS, the Planning and Environmental Commission of the Town of Vail has forwarded a recommendation of approval with conditions, by a vote of 6 -1 -0 of this request for a major amendment to increase the maximum number of dwelling units from 77 to 78 for Special Development District No. 39, Crossroads, tothe Vail Town Council; and i WHEREAS, the Vail Town Council finds that the request to amend Special Development District No. 39, Crossroads, complies with the design criteria prescribed in the Title 12, Zoning Title, Town Code of Vail; and provides a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives; and WHEREAS, the Vail Town Council considers it in the interest of the public health, safety, and welfare to adopt Ordinance No. 7, Series of 2009, which repeals and re- enacts Ordinance No. 5, Series of 2006, which established Special Development District No, 39, Crossroads, in the Town of Vail. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. District Established Special Development District No. 39, Crossroads, is established for development on two parcels of land, legally described as Lot P and A Part of Tract C, Block 5D, Vail Village Filing 1, which comprise a total of 115,129 square feet (2.643 acres) in the Vail Village area of the Town of Vail. Said parcels may be referred to as "SDD No. 39 °. Special Development Ordinance No. 7, Series 2009 1 Vail Town Council Attachment: A District No. 39 shall be reflected as such on the Official Zoning Map of the Town of Vail. The underlying zoning for Special Development District No. 39, Crossroads, shall be Commercial Service Center (CSC) District. Section 2. Special Development District No. 39, Crossroads, Approved Development Plan An approved development plan is the principal document in guiding the development, uses and activities of a special development district. The Vail Town Council finds that the Approved Development Plan for Special Development District No. 39, Crossroads, complies with each of the requirements set forth in Sections 12 -9A -5 and 12 -9A -6 of the Town Code of Vail. The Approved Development Plan for Special Development District No. 39, Crossroads, shall be comprised of materials submitted in accordance with Section 12 -9A -5 of the Town Code of Vail and those plans prepared by Barnes Coy Architects and Davis Partnership Architects, entitled " Solaris ", dated January 15, 2007, and stamped approved April 3, 2007 and amended pages dated February 27, 2009, and stamped approved April 21, 2009. Section 3. Development Standards In conjunction with the Approved Development Plan described in Section 2 herein, the following development standards are hereby approved by the Vail Town Council. These standards are incorporated in the Approved Development Plan to protect the integrity of the development of Special Development District No. 39, Crossroads. The development standards for Special Development District No. 39, Crossroads, are described below: 1. A. Permitted, Conditional, and Accessory Uses: The permitted, conditional, and accessory uses allowed in Special Development District No. 39, Crossroads, shall be those uses listed in Title 12, Chapter 7, Article E, Commercial Service Center zone district, Town Code of Vail, as may be amended from time to time. The approval of SDD No. 39 shall restrict the uses upon the plaza level tenant spaces to " retaillrestaurant" uses solely and shall not be utilized for "professional offices, business offices, and studios" uses, as defined in Title 12. A professional office intended for real estate sales may be allowed on the plaza level of the building for a period of two years following the date of the issuance of a temporary certificate of occupancy or a final certificate of occupancy to allow for the sales of the on- site dwelling units and leasing of commercial spaces. No space noted as retail /restaurant space on the Approved Development Plan shall be converted to a dwelling unit. B. Lot Area: The minimum lot area for Special Development District No. 39, Crossroads, shall be 115,129 square feet (2.643 acres). C. Setbacks: The minimum setbacks for Special Development District No. 39, Crossroads, shall be as indicated on the Crossroads Approved Development Plan, described in Section 2 herein. D. Height: The maximum allowable building height for Special Development District No. 39, Crossroads shall be ninety -nine and nine tenths feet (99.9'), and as indicated on the Crossroads Approved Development Plan, described in Section 2 herein. Ordinance No. 7, Series 2009 2 i I E. Density Control: The maximum allowable Gross Residential Floor Area (GRFA) for Special Development District No. 39, Crossroads, shall be 200,858 square feet and the maximum allowable density shall be seventy - eight (78) dwelling units, and five (5) attached accommodation units, as indicated on the Crossroads Approved Development Plan, described in Section 2 herein. F. Site Coverage: The maximum allowable site coverage shall be ninety -three and six tenths percent (93.6 %) or 107,772 square feet of the total lot area, and as indicated on the Crossroads Approved Development Plan, described in Section 2 herein. G. Landscaping and Site Development: At least twenty percent (20 %) of the total site shall be landscaped. The minimum width and length of any area qualifying as landscaping shall be fifteen (15) feet with a minimum area of not less than three hundred (300) square feet. The landscaping and site development shall be as indicated on the Crossroads Approved Development Plan, described in Section 2 herein. H. Parking and Loading: Off street parking and loading shall be provided in accordance with title 12 -10 of the Vail Town Code. At least one -half (112) of the required parking shall be located within the main building or buildings. The minimum number of loading and delivery bays shall be five (5), as indicated on the Crossroads Approved Development Plan, described in Section 2 herein. Section 4. Conditions of Approval The following conditions of approval shall become part of the Town's approval of the establishment of Special Development District No. 33, Crossroads: The Developer shall address the following conditions of approval prior to appearing before the Vail Town Council for second reading of an adopting ordinance for the establishment of Special Development District No. 39, Crossroads: 1. The Developer shall prepare an amended written agreement, for Town Council review and approval, outlining the responsibilities and requirements of the required offsite improvements, as indicated on the proposed Approved Development Plan. This agreement shall include, but not be limited to, all streetscape improvements along Village Center Road and East Meadow Drive, public access to the plaza for pedestrians and Town sponsored events, which may include the establishment of an easement on the plaza and language in the covenants and declarations for owners of property in the project regarding the use of the plaza for special events, inclusion of the loading and delivery facility in the overall loading and delivery system, payment of traffic impact fees and credits given to offset fee, and details for funding public art. The Developer shall address the following conditions of approval prior to submitting a building permit application (a grading permit /excavation permit shall constitute a building permit); Ordinance No. 7, Series 2009 3 1. The Developer shall submit a final exterior building materials list, typical wall section, architectural specifications, and a complete color rendering for review and approval of the Design Review Board, prior to submittal of an application for a building permit. 2. The Developer shall submit a rooftop mechanical equipment plan for review and approval by the Design Review Board prior to the submittal of a building permit application. All rooftop mechanical equipment shall be incorporated into the overall design of the structure and enclosed and visually screened from public view. 3. The Developer shall receive all the required permits from the Colorado Department of Transportation (CDOT) prior to submitting for a building permit. Failure to receive the appropriate permits to access the South Frontage Road per the Approved Development Plan will require the project to return through the special development district review process. 4. The Developer shall comply with the written final comments of the Town of Vail Public Works Department outlined in the memorandum from the Town of Vail Public Works Department, dated January 16, 2006, prior to submitting an application to the Town of Vail Community Department for the issuance of a building permit for this project. 5. The Developer shall submit a written letter agreeing to install a public safety radio communications system within the subterranean parking structure which meets the specifications of the Town of Vail Communications Center. The specifications and details of this system shall be submitted to staff for review and approval with the application for a building permit. 6. The Developer shall submit a fire and life safety plan for review and approval by the Town of Vail Fire Department in conjunction with the building permit submittal. The Developer shall address the following conditions of approval prior to release of a full building permit, requesting a temporary certificate of occupancy, or a final certificate of occupancy; 1. The Developer shall submit a comprehensive sign program for review and approval by the Design Review Board, prior to requesting a temporary certificate of occupancy, or a final certificate of occupancy.. 2. The Developer shall be assessed a traffic impact fee of $6,500 per net trip increase in p.m. traffic. The traffic and trip generation report prepared by Fox Higgins Transportation Group dated June 2007, that specifically addresses the change in number of condominium units from 75 to 77, states that the net peak increase is 81 trips, 13 more trips than in the original approved traffic study dated November 2005. Since the usage of the commercial space is still in flux the Public Works Department will require that a new study be performed prior to the issuance of a full building permit to address the traffic generation created by the specific tenants that will lease the commercial/retail space within the project. This change may cause the trip generation to increase. The applicant shall be responsible for mitigating the number of net peak trip increases depicted in the revised study. This impact fee shall not be offset by any public improvements and shall be paid prior to requesting a temporary Ordinance No, 7, Series 2009 4 certificate of occupancy or certificate of occupancy. 3. The Developer shall post a bond to provide financial security for 125% of the total cost of the required off -site public improvements. The bond shall be in place with the Town priorto the issuance of a temporary certificate of occupancy. This includes but is not limited to the proposed streetscape improvements. 4. The Developer shall commence initial construction of the Crossroads improvements within three years from the time of its final approval at second reading of the ordinance establishing Special Development District No. 39, and continue diligently toward the completion of the project. If the developer doesnot begin and diligently work toward the completion of the special development district or any stage of the special development district within the time limits imposed, the approval of said special development district shall be void. The Planning and Environmental Commission and Town Council shall review the special development district upon submittal of an application to reestablish the special development district following the procedures outlined in Section 12 -9A -4, Vail Town Code. 5. Employee Housing: Crossroads shall furnish deed restricted employee housing sufficient to accommodate 22 occupants by executing appropriate restrictive covenant(s) on form(s) provided by the Town. Any dwelling unit(s) restricted shall conform to the following floor area requirements; a one - bedroom unit shall contain at least 550 sq. ft. of floor area and accommodate no more than 2 occupants; a two- bedroom unit shall contain at least 850 sq. ft. of floor area and accommodate no more than 3 occupants; a three - bedroom unit shall contain at least 1,350 sq. ft. of floor area and accommodate no more than 4 occupants; and a four - bedroom unit shall contain at least 1,500 sq. ft. of floor area and accommodate no more that 5 occupants. The Town may approve minor variations in floor area when the overall intent of the floor area requirements is being met. Any deed restriction shall be for property located within the Town. Such deed restriction(s) shall be executed and provided to the Town for recording and restricted unit(s) shall be available for occupancy prior to the issuance of a temporary certificate of occupancy for the Crossroads Project or any phase thereof. Any deed restricted employee housing unit shall comply with the standards and procedures established by the Town Zoning Regulations. 6. The approval of SDD No. 39, Crossroads, shall restrictthe uses upon the plaza level tenant spaces to retail uses solely and shall not be utilized for professional offices, business offices, and studios. The second floor retail space may be utilized for any allowable or conditional use as listed in the Commercial Service Center Zone District. No space noted as retail space on the Approved Development Plan shall be converted to a residential dwelling unit. Temporary real estate sales offices may be allowed on the plaza level of retail during the first two years following the issuance of a certificate of occupancy in order to allow effective sales of dwelling units on -site. Section 5. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Vail Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses Ordinance No. 7, Series 2009 5 or phrases be declared invalid. Section 6. The Vail Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. The Council's finding, determination and declaration is based upon the review of the criteria prescribed by the Town Code of Vail and the evidence and testimony presented in consideration of this ordinance. Section 7. The amendment of any provision of the Town Code of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 8. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 17 day of March, 2009, and a public hearing for second reading of this Ordinance set for the 21 day of April, 2009, at 6:00 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorad3. Richard D. Cleveland, Mayor ATTEST: Lorelei Donaldson, Town Clerk i Ordinance No. 7, Series 2009 �j MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: March 9, 2009 SUBJECT: A request for a final recommendation to the Vail Town Council on a proposed major amendment to Special Development District No. 39, Crossroads, pursuantto Article 12 -9A, Special Development District, Vail Town Code, to allow for an increase in the number of dwelling units from 77 units to 78 units; located at 141 and 143 Meadow Drive /Lot P, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC090003) Applicant: Solaris Property Owner, LLC, represented by Mauriello Planning Group, LLC Planner: Warren Campbell 1. SUMMARY The applicants, Solaris Property Owner, LLC, represented by Mauriello Planning Group, LLC, are requesting a recommendation to the Vail Town Council on a proposed major amendment to Special Development District No. 39, Crossroads, pursuant to Article 12 -9(A), Special Development District, Vail Town Code, to allow for an increase in the number of dwelling units from 77 units to 78 units', located at 141 and 143 Meadow Drive /Lot P, Block 5D, Vail Village Filing 1. Upon review of the applicable elements of the Town's planning documents and adopted criteria for review, the Community Development Department is recommending the Planning and Environmental Commission forwards a recommendation of approval, with conditions of the applicant's request for a major amendment to Special Development District (SDD) No. 39, Crossroads, to the Vail Town Council. A complete summary of our review is provided in Section VIII of this memorandum. II. DESCRIPTION OF THE REQUEST The applicant is requesting a recommendation to the Vail Town Council on a proposed major amendment to Special Development District No. 39, Crossroads, pursuant to Article 12 -9(A), Special Development District, Vail Town Code, to allow for an increase in the number of dwelling units from 77 units to 78 units. The key elements of the proposed major amendment to SDD No. 39, Crossroads, include: • An increase in the number of dwelling units from 77 to 78. A proposed deviation from the allowable number of dwelling units (47) which is 31 dwelling units greater; • An increase in the proposed Gross Residential Floor Area (GRFA) from 198,859 square feet to 200,858 square feet. A proposed deviation from the allowable amount of GRFA (45,080 sq. ft.) which is 155,778 sq. ft. greater, and A decrease in the approved commercial, 34,536 square feet, by 1,999 square feet to 32,537 square feet. 1 I Vail Town Council Attachment: B A copy of the text detailing the application entitled Solaris: Application for a Major Amendment to Special Development District No 39 Crossroads to allow for an increase from 77 to 78 dwelling units dated revised March 2, 2009, (Attachment A) and a reduced copy of the floor plans and elevations dated February 27, 2009, (Attachment B) have been attached for reference. A draft of Ordinance No. 7, Series of 2009, containing the changes associated with the proposed major amendment proposal is attached for reference (Attachment C) Pursuant to Section 12 -9A -9, Development Standards, Vail Town Code, the applicant is requesting a major amendment to the SDD No. 39, Crossroads, to request changes in the deviations from the prescribed development standards for density (number of units) and Gross Residential Floor Area (GRFA). III. BACKGROUND • On January 23, 2006, the Planning and Environmental Commission voted 5 -2 -0 (Viele and Lamb opposed) to forward a recommendation of approval of SDD No. 39, Crossroads, to the Vail Town Council. The Planning and Environmental Commission voted 7 -0 -0 to approve the conditional use permits for a major arcade, a theater; meeting rooms, and convention facilities; multiple - family dwellings; a private club (parking club); a bowling alley; and the outdoor operation of an accessory use (ice skating rink). • On March 21, 2006, the Town Council on second reading of Ordinance No. 5, Series of 2006, voted 4 -3 -0 (Slifer, Foley, and Logan opposed) to approve the adoption of SDD No. 39, Crossroads. • On April 3, 2007, the Town Council approved Ordinance No. 10, Series of 2007, increasing the permitted number of dwelling units from 69 to 75 dwelling units. This ordinance also increased the number of employee beds to be provided from 12 to 22 beds. • On August 7, 2007, the Town Council approved Ordinance No. 21, Series of 2007, increasing the number of permitted dwelling units from 75 to 77 dwelling units.. • On October 2, 2007, the Town Council adopted Resolution No. 22, Series of 2007, which established the managed parking plan for Solaris. • On November 24, 2008, and January 12, 2009, the Planning and Environmental Commission upheld separate staff approved Minor Amendments to the SDD increasing the commercial square footage of the project by approximately 700 square feet. IV. ROLES OF REVIEWING BOARDS Planning and Environmental Commission: The PEC shall review the proposal for and make a recommendation to the Town Council based upon the findings made on the criteria located in Chapter 12 -9A, Special Development District, Vail Town Code. Town Council: The Town Council takes into consideration the PEC's recommendation when reviewing an application for a special development district and is responsible for final approval /denial of an SDD. The Town Council shall review the proposal and approve /approve with 2 conditions /deny the application based upon the findings made on the criteria located in Chapter 12 -9A, Special Development District, Vail Town Code. V. APPLICABLE PLANNING DOCUMENTS Vail Village Master Plan The Vail Village Master Plan is based on the premise that the Village can be planned and designed as a whole. It is intended to guide the Town in developing land use laws and policies for coordinating development by the public and private sectors in Vail Village and in implementing community goals for public improvements. It is intended to result in ordinances and policies that will preserve and improve the unified and attractive appearance of Vail Village. Most importantly, this Master Plan shall serve as a guide to the staff, review boards, and Town Council in analyzing future proposals for development in Vail Village and in legislating effective ordinances to deal with such development. Furthermore, the Master Plan provides a clearly stated set of goals and objectives outlining how the Village will grow in the future. The Vail Village Master Plan is intended to serve as a guide to the staff, review boards and Town Council in analyzing future proposals for development in Vail Village and in legislating effective ordinances to deal with such development. The most significant elements of the Master Plan are the goals, objectives, policies and action steps. They are the working tools of the Master Plan. They establish the broad framework and vision, but also layout the specific policies and action steps that will be used to implement the Plan As noted on page 35 of the Master Plan, "it is important to note that the likelihood of project approval will be greatest for those proposals that can fully comply with the Vail Village Master Plan. " Staff believes this statement re- emphasizes that the Master Plan is a general document providing advisory guidelines to aid the Town in analyzing development proposals and that full compliance is not required in order for a project to be approved. The stated goals of the Vail Village Master Plan which staff believes are applicable to this application appear in Section VIII under staff's assessment of Criterion D. Specific Sub- Area Details found in the Vail Village Master Plan Mixed Use Sub Area ( #1) The Mixed -Use sub -area is a prominent activity center for Vail Village. It is distinguished from the Village core by the larger scale buildings and by the limited auto traffic along East Meadow Drive. Comprised of five major development projects, this sub -area is characterized by a mixture of residential /lodging and commercial activity. There is a great deal of potential for improvements to both public and private facilities in the area. Among these is the opportunity to develop gateway entries to the Village at the 4 -way stop and at the intersection of Vail Road and Meadow Drive. It is also a long term goal to strengthen the connection between this area and the Village core area by reinforcing the established pedestrian linkages. Pedestrianization in this area 3 i i I may benefit from the development of retail infill with associated pedestrian improvements along East Meadow Drive and the development of public access to Gore Creek. A significant increase in the Village's overnight bed base will occur in this sub -area with the development of the final phase of the Vail Village Inn project. In addition, commercial and residential /lodging development potential is identified in sub -area concepts 3, 4, 6, and 8. The completion of these projects will essentially leave the sub -area "built out ". #1 -6 Crossroads Infrll Commercial infill over new underground parking lot in conjunction with a large public plaza with greenspace area (existing and new parking demand to be provided on site). While configuration of in fill maybe done a number of ways, it is the overall intent to replace existing surface parking with pedestrian corridors into a commercial area, as well as to provide a strong building edge on Meadow Drive and streetscape improvements. Improvements of the planted buffer adjacent to the Frontage Road is also important. Relocation of the loading and delivery functions and entry to parking structure is strongly encouraged to reduce traffic on Meadow Drive. Potential to improve fire access also exists in the redevelopment scheme. Special emphasis on 2.4, 2.5, 2.6, 34, 4.1, 5.1, 6. 1, and 6.2. Town of Vail Zoninq Regulations Article E. Commercial Service Center (CSC) Districtl[in part) 12 -7E -1: Purpose: The Commercial Service Center District is intended to provide sites for general shopping and commercial facilities serving the Town, together with limited multiple- family dwelling and lodge uses as may be appropriate without interfering with the basic commercial functions of the District. The Commercial Service Center District is intended to ensure adequate light, air, open space, and other amenities appropriate to permitted types of buildings and uses, and to maintain a convenient shopping center environment for permitted commercial uses. Vl. ZONING ANALYSIS According to the application information provided by the applicant, staff has performed an analysis of the proposal in relation to the requirements of the Vail Code. The deviations to the prescribed development standards that are currently approved are shown in bold text in the table below. The parameters that would change in conjunction with this major amendment request are shown in bold italics. Development Standard Allowed Proposed Lot Area: 20,000 sq. ft. 115,129 sq. ft. (2.643 acres) Buildable Area: 115,129 sq. ft. Setbacks: Front (Frontage Road): 20' 0' to 19' West Side: 20' 2' (loading dock) to 25' i 4 East Side: 20' 0' to 25' Front (Meadow Drive): 20' 0' to 150' Building Height: 38' 99.9 ft. Density: 18 units /acre 29.5 units /acre 47.5 D.U.s 78 D.U.s GRFA: 46,051.6 sq. ft. 200,858 sq. ft. (40 %) (174.41) Site Coverage: 86,346.8 sq. ft. 107,772 sq. ft. (75 %) (93.6 %) Landscape Area: Total 23,025.8 sq. ft. 43,316 sq. ft. (20% total site) (37.6% total site) Minimum SoftscapeDf total permitted 18,420.6 sq. ft. 13,433 sq. ft. (80 %) (31.0 %) Maximum Handscape of total permitted 4,605.1 sq. ft. 29,078 sq. ft. (20 %) (67.1%) Parking: 217 spaces 304 spaces (81 spaces approved to be in private parking club and 6 surplus public spcaes) VII. SURROUNDING LAND USES AND ZONING Land Use Zoning North: CDOT ROW None South: Mixed Use Commercial Core II District/Public Accommodation East: Public Parking General Use District West: Mixed Use SDD No. 6 VIII. THE SPECIAL DEVELOPMENT DISTRICTMAJOR AMENDMENT REVIEW PROCESS Chapter 12 -9 of the Town Code provides for the review of a major amendment to an established special development districts in the Town of Vail. According to Section 12 -9A -1, the purpose of a special development district is, "To encourage flexibility and creativity in the development of land, in order to promote its most appropriate use; to improve the design character and quality of the new development within the Town; to facilitate the adequate and economical provision of streets and utilities; to preserve the natural and scenic features of open space areas; and to further the overall goals of the community as stated in the Vail Comprehensive Plan. An approved development plan for a Special Development District, in conjunction with the property's underlying zone district, shall establish the requirements for guiding development and uses of property included in the Special Development District." 5 The Town Code provides nine design criteria which shall be used in evaluating the merits of a major amendment to an established SDD. It shall be the burden of the applicant to demonstrate that submittal material and the proposed development plan comply with each of the following standards, or demonstrate that one or more of them is not applicable, or that a practical solution consistent with the public interest has been achieved. The following is a staff analysis of the project's compliance with the nine SDD review criteria: A. Consideration of Factors Regarding Special Development Districts A. Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. In a memorandum to the Planning and Environmental Commission dated January 23, 2006, staff discussed in detail the architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation in great detail. As this proposal for a major amendment to SDD No. 39, Crossroads, does not include any changes to the architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation of the approved structure staff has not included the discussion on these review points. As stated previously the major amendment proposes to increase the number of dwelling units from 77 to 78 and the GRFA by 1,999 square feet. These changes are accomplished within the approved bulk, mass, and height of the structure. There are no changes to the approved heights and setbacks of the structure. Staff believes the proposed amendments comply wth this criterion. B. Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. In a memorandum to the Planning and Environmental Commission dated January 23, 2006, staff discussed in detail, the uses, activity, and density of the redeveloped Crossroads site and its compatibility to surrounding uses and activity. In that analysis Staff showed how the GRFA being proposed within the project was less than possible development potential of the public plaza area in relation to the recommendations of the Vail Village Master Plan on height and density. The proposal to increase the number of dwelling units by one and GRFA by 1,999 square feet modestly affects the density per acre on the site. As this proposal is to convert a single retail space to residential within the approved bulk and mass Staff does not believe there is a negative impact to the surrounding properties with regard to density on the Solaris project with this amendment. During the initial review of the Solaris project there was a great deal of discussion centered on the uses and location of those uses withinthe project. There was initial concern about the location of retail on the second floor of the project and its viabiity as many places and studies have shown that it is difficult to draw pedestrians up to a second floor retail level. Through the review process the applicant provided evidence that the second floor retail could indeed be successful. Reasons given for the success were the arc shape of the retail allowing for better visibility, the ability to control tenant mix and locate "anchors or big draws" on the second floor, the provision of a walkway on the second floor containing benches for pedestrians and areas for activity generation. The particular space proposed to be 6 converted was highlighted as a location where an establishment on the second floor would have an outdoor patio which could be a food and beverage business with patrons sitting on the deck creating excitement and vitality on the second floor. The conversion of this space eliminates the possibility of provided for heightened activity on the second floor thus potentially being a draw to pedestrians to explore the second floor. However, throughout the Design Review process and the Building Permit review process changes were made and approved which made the proposed space potentially less viable to serve in the suggested manor. Those changes were the design of the stairs to reach the second floor retail in the south west corner of the site and its impacts to the walkway located in front of this retail space on the second floor. In refining the stair design to make them as inviting to pedestrians to go up to the second floor the walkway in front of this commercial space was cut back leaving it with eight feet of frontage on the pedestrian walkway. The proposed design does not convert the entirety of the retail space to residential. In order to provide all retail frontages on the second floor walkway that portion of the space which had frontage on the walkwaywas added to the adjacent retail space. The proposed residential unit does not have any frontage on the second floor pedestrian walkway. Staff does have some concerns about the impact of this conversion from a retail space to a residential unit which may not generate as much "activity" on the patio which will be visible from both directions on Meadow Drive. In further review of the application staff identified within the adopted SDD No. 39, Crossroads, text restricting the conversion of tenant spaces as shown on the "Approved Development Plan" prohibiting the conversion of retail spaces to residential units. These portions of text have been underlined on pages 2 and 5 in the draft Ordinance No. 7, Series of 2009, attached (Attachment C) to this memorandum. Through this major amendment proposal the applicant is requesting approval of an amended "Approved Development Plan" which would convert one of the tenant spaces from retail to residential. If the proposed amendments are approved the text and condition found in the Ordinance do not need to change as the "Approved Development Plan" will no longer depict the converted space as retail. Employee Housing Requirement As indicated in a number of the goals and objectives of the Town's Master Plans, providing affordable housing for employees is a critical issue which should be addressed through the planning process for SDD proposals. In reviewing the proposal presented to the Planning and Environmental Commission on January 23, 2006, for employee housing needs, staff relied on the Town of Lail 'Employee Housing Report. This report has been used by the staff in the past to evaluate employee housing needs. That analysis showed a net new generation of employees by the Crossroads project to be six (6) employee beds. In the most recent approval of Ordinance No. 21, Series of 2007, the Town Council required a total of 22 employee beds be provided off -site in conjunction with the Solaris project. The conversion of the proposed space from retail to residential does not generate an increase in the employee housing generation. This is due to the recent minor amendments which were approved to increase retail square footage by approximately 700 square feet and the rounding up of the beds to be provided in conjunction with those applications. Furthermore there is a lesser employee generation requirement for residential than retail resulting in a decrease in the requirement. A more detailed explanation can be found on page 5 of the applicant's request, which staff has reviewed and concurs with the findings. Staff believes that the proposal does comply with this criterion. 7 C. Compliance with parking and loading requirements as outlined in Chapter 12 -10 of the Vail Town Code. As indicated in the Zoning Analysis outlined in Section VI of this memorandum, the total number of required parking spaces for the Crossroads project is 217 spaces. The applicants are proposing to provide a total of 304 spaces, all of which are to be provided in the proposed underground parking structure. There are 87 additional parking spaces proposed to be constructed above and beyond that whichis required. Of these additional parking spaces there are 81 proposed to be in a private parking club and the remaining six (6) the applicant is proposing will serve as additional public benefit. The applicant has not proposed any changes to the compliant loading and delivery facility associated with the project. Staff believes that the application complies with this criterion. D. Conformity with the applicable elements of the Vail Comprehensive Plan, Town policies and Urban Design Plan. In a memorandum to the Planning and Environmental Commission dated January 23, 2006, staff discussed in detail the applicable elements of the Vail Comprehensive Plan, Town policies and Urban Design Plan and how they applied to the Crossroads redevelopment. As this proposal for a major amendment will affect the number of dwelling units on the site staff will focus on this aspect of the proposal and its impact on this criterion. The goals contained in the Vail Land Use Plan are to be used as the Town's policy guidelines during the review process for the establishment of a special development district. Staff has reviewed the Vail Land Use Plan and believes the following goals and policies are relevant to the review of this major amendment to SDD No. 39, Crossroads, proposal. 1.0 General Growth /Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 4.0 Village Core / Lionshead 4.2 Increased density in the Core areas is acceptable so long as the existing character of each area is preserved thorough implementation of the Urban Design Guide Plan. 4.3 The ambiance of Vail Village is important to the identity of Vail and should be preserved. (scale, alpine character, small town feeling, mountains, natural setting, intimate size, cosmopolitan feeling, environmental quality.) 8 5.0 Residential 5.1 Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.3 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail with appropriate restrictions. 5.4 Residential growth should keep pace with the marketplace demands for a full range of housing types. 5.5 The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. Vail Village Master Plan Staff believes that the following stated goals of the Vail Village Master Plan are applicable to this major amendment application: Goal 42: To foster a strong tourist industry and promote year - around economic health and viability for the Village and for the community as a whole. Objective 2.5: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests. Staff believes that the application complies with all the goals and objectives of the Vail Comprehensive plan. E. Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is prcposed. According to the Official Town of Vail Geologic' Hazard Maps, the Crossroads development site is not located in any geologically sensitive areas. Staff believes that the application complies with this criterion. F. Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. In a memorandum to the Planning and Environmental Commission dated January 23, 2006, staff discussed in detail the site plan, building design and location and open space provisions in great detail. As this proposal for a major amendment to SDD No. 39, Crossroads, does not include any changes to the site plan, building design and location and open space provisions of the approved structure staff has not included the discussion on these review points. 9 i Staff believes the proposal complies with this criterion G. A circulation system designed for both vehicles and pedestrians addressing on and off -site traffic circulation. In a memorandum to the Planning and Environmental Commission dated January 23, 2006, staff discussed in detail the vehicular and pedestrian circulation both on -site and off -site. As the proposed major amendment does not affect these elements staff believes the proposal continues to comply with this criterion. H. Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and functions. In a memorandum to the Planning and Environmental Commission dated January 23, 2006, staff discussed in detail the landscaping and open spaces included in the Crossroads redevelopment. Furthermore the Design review Board provided their input on the refinement of these spaces. As this proposed major amendment does not affect these elements staff believes the proposal continues to comply with this criterion. I. Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. The applicant is proposing to construct the project in one phase and a subdivision of the property will be necessary to facilitate the development of the Crossroads project. IX. STAFF RECOMMENDATION The Community Development Department recommends that the Planning and Environmental Commission forwards a recommendation of approval, with conditions, to the Vail Town Council on a proposed major amendment to Special Development District No. 39, Crossroads, pursuant to Article 12 -9(A), Special Development District, Vail Town Code, to allow for an increase in the number of dwelling units from 77 units to 78 units, located at 141 and 143 Meadow Drive /Lot P, Block 5D, Vail Village Filing 1. Staffs recommendation is based upon a review of the criteria and findings as outlined in this memorandum and from the evidence and testimony presented. Should the Planning and Environmental Commission choose to forward a recommendation of approval, with conditions of the applicants' request, staff recommends that the following findings be made as part of the motion: Special Development District No. 39, Crossroads "That the proposal to amend Special Development District No. 39, Crossroads, complies with the nine design criteria outlined in Section 12 -9A -8 of the Vail Town Code. Furthermore, the applicant has demonstrated to the satisfaction of the Commission, based upon the testimony and evidence presented during the public hearing, that any adverse effects of the requested deviations from the development standards of the underlying zoning are outweighed by the public benefits provided. Lastly, the Commission finds that the request is consistent with the development goals and objectives of the Town. 10 I i That the proposed gross residential floor area of 174.4% of lot area, additional thirty - one dwelling units over allowable (at 29.5 units per acre total) in the Commercial Service Center zone district is in conformance with applicable elements of theVail Comprehensive Master Plan. That the development is in compliance with the purposes of the Commercial Service Center zone district, that the proposal is consistent with applicable elements of the Vail Village Master Plan, the Vail Land Use Plan, and the Vail Streetscape Master Plan, and that the proposal does not otherwise have a significant negative effect on the character of the neighborhood, and that the proposal substantially complies with other applicable elements of the Vail Comprehensive Plan." Should the Planning nd Environmental Commission choose to recommend approval the g pp applicant's request, staff recommends that the draft Ordinance No. 7, Series of 2009, containing conditions, be forward to the Town Council. X. ATTACHMENTS A. Application for a Maior Amendment to Special Development District No 39 Crossroads, to allow for an increasefrom 77 to 78 dwelling units Dated revised March 2, 2009 B. Reduce plans of the proposal dated February 27, 2009 C. Draft of Ordinance No. 7, Series of 2009 I 11 I I SOLARIS o bm Application for a Major Amendment to Special Development District No. 39, Crossroads, to allow for an increase from 77 to 78 dwelling units January 2009 Revised March 2, 2009 Submitted by Mauriello Planning Group s t r Attachment A Owner and Consultant Directory Owner /Applicant: Peter Knobel Solaris Property Owner, LLC 2211 North Frontage Road West Suite A Vail, CO 81657 Planning Mouriello Planning Group, LLC PO Box 1127 Avon, CO 81620 970- 748 -0920 Design Architect Barnes Coy Architects PO Box 763 Bridgehampton, NY 11932 631 - 537 -3555 Production Architect Davis Partnership 0225 Main Street, Unit C 101 Edwards, CO 81632 970- 926 --8960 i I I. Introduction We are requesting a major amendment to Special Development District No. 39, Solaris, to allow for the addition of a dwelling unit, increasing the approval from 77 dwelling units to 78 dwelling units. The application includes the conversion of 1,999 sq. ft. of area previously indicated as retail space into a 1,999 sq. ft. residential condominium. This retail space has been identified as a location that is not in a desirable location for retail as it is located at the for end of the promenade level (second floor) with limited exposure to the promenade walk (see Promenade Level Floor Plan below). Leasing this space to any retailer has been difficult as a result, and retailers have identified this space as problematic for commercial uses. Additionally, the proposed amendment will allow Solaris to continue to be a viable project during this period of economic hardship by converting a burdened retail area to a revenue producing residential space. RETAIL Limited exposure * to the retail w promenade �— New residential condominium NEW RESIDENTIAL 1,999 90. FT. It is important to note that various amendments have been reviewed and approved as we have continually improved and refined the retail experience. Based on input from potential retailers, there has been a general shifting of retail spaces, creating some smaller retail opportunities to compliment the larger retail spaces. In the approved minor amendment approved in December of 2008, nearly 700 sq. ft. of commercial space was added to the plaza level. The proposal will have little impact on revenues and vitality to the Town given the recent minor amendment which added retail on the first floor. The proposed change 2 Ctossroads Redevelopment Mauriello Planning Group, LLC actually reduces impacts to employee housing and parking. The applicant is proposing to provide 22 employee beds as a public benefit. In addition, the public benefit package for Solaris is extensive, and includes the following: • Outdoor Ice Skating Rink for public skating in winter/water-recreation feature in the spring and summer months; • New public plaza of ' / 2 -acre (24,000 sq. ft.) in the heart of Town for public gatherings and events that occupies approximately 20% of the property controlled by the Town via a General Improvement District with guaranteed public access; • Public accessible restrooms at the pedestrian level; • Approximately 70,000 sq. ft. of new high quality retail and restaurant space at the pedestrian level and one floor above, including a 3- screen state of the art movie theater and 10 -lane bowling alley with a sports cafe/arcade; • Relocated loading and delivery docks (Frontage Road access) with five bays available to adjacent properties; • New streetscape and pedestrian improvements on all sides of site including landscape medians in the South Frontage Road; • Buffering of 1 -70 highway noise from the pedestrian areas south of the project; • $1.1 million in public art; • New heated sidewalks around the entire project; • New raised landscape median in South 'Frontage Road; • Reconstructed Village Center Road as a heated paver roadway; • Reconstructed Willow Bridge Road and East Meadow Drive as a heated paver area; • Off -site employee housing to accommodate 22 employees; • Traffic impact fees to be paid to the Town to be used for f=rontage Road improvements; • Parking structure that is open to the general public for fee. In summary, this application is necessary and warranted to: • Allow the Solaris project to move forward in a financially sustainable way • Allow the project to maintain the high -end quality finishes and not reduce the quality to meet budgetary needs • Recognize the net change in retail is minor in the overall context of the project • Allow the project to maintain the high levels of public benefit despite the strains placed on it by the economy. • Recognize the ineffectiveness of the retail space as currently planned 3 Crossroads Redevelopment Mauriello Planning Group, LLC II. Detailed Project Description A. Residential and Commercial Floor Areas There is an increase in the approved gross residential floor area by 1,999 sq. ft. There is a corresponding reduction in retail by 1,999 sq. ft. The minor amendment approved in December of 2008, added 686 sq. ft. to the overall retail area, thus making the net change less significant. There are no changes to other uses on site. Below is a table indicating the current approval and the 2009 amendment proposal: Use Current Approvals Proposed 2009 Net Change Amendment Residential 198,859 sq. ft. 200,858 sq. ft. +1,999 sq. ft. Retail 34,536 s ft. 32,537 sq. ft. -1,999 sq. ft. B. Parking Below is a table documenting the parking requirements for the proposed Solaris redevelopment. The proposed development plan includes a total of 304 parking spaces (above the previous 301) to allow more public to park on the site. Due to this proposal, there is a surplus of parking on the site available to the public and which can be used to meet any future requirements. These extra six spaces are considered part of the public benefit of this proposal. Amendment Pro used: # of Units /Sq. Use Ft. Code Ratios Total Dwelling Units 78 1.4 109.2 Retail 32,537 0.0023 74.83 Theater seating 3,059 0.006060606 18.539 Restaurant seating 5,611 0.004 22.444 Bowling 1,170 0.0023 2.691 Total 227.704 5 % reduction 11.38 Net Required Parking 216.324 217 Parking Provided 304 s aces Parking Club Parkin 81 s aces Excess Parking 6 s aces C. Density Density is expressed as the number of residential dwelling units per acre of land. The proposed amendment includes an increase from 77 units to 78 units. The site is 2.643 acres. The current approval allows for 29.13 units per acre. The proposed increase to 78 units results in a proposed density of 29.5 dwelling units per acre. 4 Crossroads Redevelopment Mauriello Planning Group, LLC j D. Employee Housing Plan The original approval of Solaris was prior to the adoption of the current employee housing regulations. As a result, all previous housing requirements have been based on "beds" rather than the new requirements of either "employees generated" or "employee housing area (sq. ft.) ". However, due to the increase in residential floor area and the decrease in retail floor area, a revised employee housing plan is required to be submitted with this major amendment application, based on the current requirements. The following calculations based on Chapters 23 and 24 have been provided for reference: Commercial Linkage: Use Increase/ Decrease Calculation Employees Generated Retail - 1,999 s . ft, 2.4/1000 sq. ft * .20 mitigation rate -.96 Inclusionary Requirement: Use Increase/ Decrease Calculation Area (sq. ft.) Required Residential 1,999 sq. ft. * .10 miti otion rate 199.9 s , ft. The conversion between the commercial linkage requirement and the inclusionary requirement generally equates to 350 sq, ft. per employee. Therefore, the commercial linkage equates to a reduction of 336 sq. ft. of employee housing requirement. With the inclusionary requirement of 199.9 sq. ft., the total housing requirement equals a net reduction in the employee housing requirement of 136 sq. ft. (or reduction of .39 employees.) The minor amendment approved on December 24, 2008, increased the employee housing requirement by .33 of an employee, making the current employee housing requirement for 22.33 beds. The applicant proposed 1 additional bed to meet this requirement, while maintaining the .67 employee credit to accommodate any future changes. As a result of this reduction of .39 employees, the additional .33 requirement is no longer necessary, and the total requirement now dips below the 22 beds originally required. In 2007, an amendment was approved (Ordinance 21, Series 2007) to the Solaris project. There was an overall reduction of parking available to commercial and parking club users. Parking dropped from 338 spaces to 298 spaces. The Town Council required an additional 10 employee beds (total of 22 beds) to mitigate for the loss of "public benefit" in the number of parking spaces. Since this application results in a surplus of six parking spaces above and beyond the parking requirements, the 10 beds imposed on the project should be reduced accordingly. The six surplus spaces represent a 15% change which would reduce the additional 10 bed requirement to 8.5 beds, or a total requirement of 20.5. However, the applicant is proposing to provide a total of 22 beds as a public benefit to support this application. 5 Crossroads Redevelopment Mauriello Planning Group, LLG III. Application Process Ordinance No. 5, Series of 2006, approved Special Development District No. 39, Crossroads (Solaris), to facilitate the redevelopment of Crossroads. Ordinance No. 10, Series of 2007, approved an increase from 69 dwelling units to 75 dwelling units. Ordinance No. 21, Series of 2007, again amended the Special Development District No. 39 to allow for 2 additional dwelling units. The addition of a dwelling unit is a major amendment to SDD #39. The following is the dbfinition of a major amendment an SDD: MAJOR AMENDMENT (PLC AND /OR COUNCIL REVIEW): Any proposal to change uses, increase gross residential floor area; change the number of dwelling or accommodation units; modify, enlarge or expand any approved special development district (other than "minor amendments" as defined in this section), except as provided under section 12 -15 -4, "interior Conversions ", or 12 -15 -5, "Additional Gross Residential Floor Area (250 Ordinance) ", of this title. Ordinance 5, Series of 2006, also included a condition of approval regarding uses at Solaris. The language of the condition states the following: "...No space noted as retail space on the Approved Development Plan shall be converted to a residential dwelling unit..." This application proposed to maintain this language yet allowing for this amendment to be approved. The following is a list of the submittal requirements for a major SDD amendment. We have indicated the items that we have submitted with this amendment, and referenced the original submittal for items that are not affected by the major amendment. Fee Submitted Stamped, addressed envelopes and a list of the property owners Submitted adjacent to the subject propertt _ Title Report Submitted Written approval Submitted A written statement addressing the following: Submitted a. Describe the nature of the project to include information on proposed uses, densities, nature of the development proposed, contemplated ownership patterns and phasing plans. b. A statement outlining how and where the proposed development deviates from the development standards p rescribed in the property's underlying zone district. A complete zoning analysis Submitted Stomped To o ra hic Survey Refer to the original submittal - no change Existing and Proposed Site and Grading Plans Refer to the original submittal - no change A Vicinity Plan Refer to the original submittal - no change A Landscape Plan Refer to the original submittal - no change 6 Crossroads Redevelopment MauricHo Planning Group, LLC A Root Height Plan Refer to the original submittal - no change Existing and Proposed Architectural Elevations Refer to the original submittal - no change Existing and Proposed Architectural Floor Plans Submitted Sun /shade analysis Refer to the original submittal - no change All plans must also be submitted in 8.5. x 11. reduced format. Submitted An Architectural or massing model Refer to the original submittal - no change Photo overlays Refer to the original submittal - no chan e Parking needs assessment and vehicular circulation anal sis Submitted An Environmental Impact Report Refer to the original submittal - no change 7 Crossroads Redevelopment Mauriello Planning Group, LLC IV. Special Development District - Standards and Criteria "The purpose of the special development district is to encourage flexibility and creativity in the development of land in order to promote its most appropriate use; to improve the design character and quality of the new development with the Town; to facilitate the adequate and economical provision of streets and utilities; to preserve the natural and scenic features of open space areas; and to further the overall goals of the community as stated in the Vail comprehensive plan." The following design criteria are used by the Town in the evaluation of a Special Development District. The proposed Solaris redevelopment plan adequately addresses each of these criteria. Below is a summary of how the project implements each of these criteria. A. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. Our Analysis: There are no changes to the design of the proposed building as a result of this proposal. The proposed Solaris redevelopment plan was designed to be compatible with the mountain environment and the new trends in alpine architecture. While the site is not located in the area regulated by the Vail Village Urban Design Guide Plan, most of the recommendations and goals of that plan are implemented by the proposed development plan. The site is located on the periphery of the village adjacent to the South Frontage Road. The Vail Village Master Plan recommends taller buildings be concentrated along the Frontage Road and step down toward the village core. The proposed structures follow this guideline. The site is also being redeveloped in the context of recent approvals made by the Town on adjacent sites. The Vail Plaza Hotel and the Four Season projects have both been approved following the same general concept of taller buildings along the Frontage Road. However, the Crossroads project, unlike the other two, focuses more of the building bulk and mass along the Frontage Road in order to maintain a large public plaza (1 /2 -acre in area) along the south side of the site. The proposed plan provides generous setbacks to adjacent development located to the west of the site and the buildings are oriented to help maintain views in the area. The building was also designed to appear as several building forms. The roof ridges were turned north south to prevent a long continuous roof ridge running east west across the site which has 8 Crossroads Redevelopment Mauriello Planning Group, LLC been fairly common on other redevelopment projects. There are no major flat roofs proposed on this structure. The materials are of the highest quality and include Telluride Gold stacked stone, strip sandstone (laid on side), wood -like siding, dark zinc roof and siding elements, timber arches and bracing, rolled logs, heavy deck rails, planter boxes, and proportional glazing. The proposed materials are such high quality that maintenance is minimally required. The building was designed to stand the test of time and to respond to the Rocky Mountain climate and harsh conditions. B. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. Our Analysis: The East Meadow Drive area is characterized by residential, lodging, and commercial development. The Vail Village Master Plan recognizes this area of Town as mixed -use commercial and high density residential. The proposed redevelopment plan responds to the uses already developed in the neighborhood and also provides a high quality mix of uses along East Meadow Drive. The proposed amendment does not change this vibrancy along East Meadow Drive. The proposed amendment converts a second floor ara at the very end of the retail promenade. The area is secluded and will not operate well as a retail area due to the location and seclusion. C. Parking and Loading: Compliance with parking and loading requirements as outlined in Chapter 10 of this Title. Our Analysis: The proposed redevelopment plan meets or exceeds all of the parking and loading standards found in Chapter 10 of the Zoning Regulations. Please refer to other sections of this report and the proposed development plan for details on parking and loading. In fact a surplus of b spaces are being provided above and beyond the requirement for all uses on the site. D. Comprehensive Plan: Conformity with applicable elements of the Vail Comprehensive Plan, Town policies and urban design plans. Our Analysis: The proposed Solaris redevelopment plan complies with all relevant master planning documents and Town policies. The plan also complies with relevant sections of the Urban Design Guide Plan; however, this plan is not applicable to this site. 9 Crossroads Redevelopment Mauriello Planning Group, LLC E. Natural and /or Geologic Hazard: Identification and mitigation of natural and /or geologic hazards that affect the property on which the special development district is proposed. Our Analysis: There are no natural or geologic hazards existing or mapped by the Town on the Crossroads site. I F. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. Our Analysis: There are no changes to the above- reference design features as a result of this proposal. The Solaris site has been developed for more than 30 years and therefore there are no natural features on the site and little in terms of vegetation.. The proposed project was designed to reflect mountain alpine architecture, the alpine climate, and quality demanded by the Town. The project was also developed around the master plan direction and the community desire to extend a public plaza into the site. The proposed plan includes a large open plaza (nearly 200 of the area of the entire site). This 1/2-acre plaza will improve the Town's ability to accommodate outdoor gatherings and events. The proposed landscape plan introduces additional trees and vegetation in meaningful locations throughout the site to improve the aesthetics of the site and the surrounding area. G. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off -site traffic circulation. Our Analysis: The proposed amendment has no impact on this criterion. The Solaris project has been designed to address three major issues within the Town: availability and adequacy of parking; pedestrian circulation and gathering; and loading and delivery. A long- standing goal of the Town is to remove loading and delivery entering the Solaris site through E. Meadow Drive and require access directly to the South Frontage Road. The proposed plan includes a new, enclosed loading dock facility that is accessed directly from the South Frontage Road. The loading facility includes five loading berths, the maximum required by the Town Code for a mixed -use facility. The loading dock also includes a trash facility for the 10 Crossroads Redevelopment Mauriello Planning Group, LLC project. The loading dock provides access to grade on the west side of the site to allow for use by merchants on adjacent sites. All of the arkin for the site is accessed from Village Center Road. All of p g g the parking is located below grade. The control gate for the site is located deep within the garage to prevent cars from stacking into Village Center Road. Cars exiting the facility cue within the parking structure, thus preventing any blocking of traffic on Village Center Road. Additionally, there is a porte cochere along the South f=rontage Road for residential guests arriving at the site. The pone cochere will provide temporary pick- up for guests and valet parking. A traffic report is included in the Environmental Impact Report (EIR) for this project and, as agreed previously in the DIA, a new letter amending the analysis will be provided as the commercial uses are finalized. This report indicates that all roadways adjacent to the site have excess capacity upon completion of this redevelopment project. There is no need for major roadway improvements due to the traffic generated for the proposed uses on -site. There is no vehicular access proposed to the East Meadow Drive frontage of the site. The pedestrian improvements associated with this site arQ extensive. Pedestrian access is provided on all adjacent roadways and between the VVI project and the Solaris site. The applicant is proposing a significant public plaza on the site that will allow for pedestrian traffic and public gatherings. H. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and i function, Our Analysis: There are no changes to the landscaping as a result of this proposal. The Solaris project is currently developed with buildings, structured parking, and surface parking. There is very little existing landscaping on the property. The site is located within an urban setting which presents challenges in terms of providing landscape areas and materials. Retail, plaza areas and gathering places, and pedestrian walks all compete with landscape improvements. However, the proposed redevelopment plan for Solaris provides significant landscape materials in strategic locations which do not interfere with retail store fronts or needed gathering spaces. The proposed hardscape areas of the site provide an aesthetic quality not currently existing in the area. The proposed development plan and landscape plan optimize the site as a gathering space, a recreation complex, and as a place to sit and view the surrounding urban fabric. 't 1 Crossroads Redevelopment Mauriello Planning Group, LLC I. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. Our Analysis: There are no changes to the phasing of this project as a result of the proposed major amendment. The project is proposed to be developed in one phase. 12 Crossroads Redevelopment Mauriello Planning Group, LLC V. Adjacent Property Owners TOWN OF VAIL C/O FINANCE DEPT VILLAGE INN PLAZA -PHASE V CONDOMINIUM 75 S FRONTAGE RD ASSOCIATION VAIL, CO 81657 COLORADO REGISTRATION, INC 880 HOMESTEAD DRIVE NO. 25 HIBBERD, FRED, JR EDWARDS, CO 81632 400 NW RIDGE RD JACKSON, WY 83001 VILLAGE INN PLAZA -PHASE V CONDOMINIUM ASSOCIATION VAIL CORE CONDOMINIUM ASSOCIATION, INC. COLORADO REGISTRATION, INC VAIL TAX & ACCOUNTING, INC. PO BOX 666 P O BOX 5940 VAIL, CO 81658 AVON, CO 81620 VILLAGE INN PLAZA CONDOMINIUM VILLAGE CENTER ASSOCIATION ASSOCIATION PO BOX 5968 COLORADO REGISTRATION, INC. VAIL, CO 81658 POST OFFICE BOX 666 VAIL, CO 81658 VAIL DOVER ASSOCIATES LLC 4148 N ARCADIA DR VAIL VILLAGE PLAZA CONDOMINIUM PHOENIX, AZ 85018 ASSOCIATION 143 E. MEADOW DRIVE NO. 360 TALISMAN CONDO ASSOC. C/O SLIFER MANAGEMENT CO W. THOMAS SAALFELD VAIL, CO 81657 62 E MEADOW DR VAIL, CO 81657 VAIL VILLAGE PLAZA CONDOMINIUM ASSOCIATION SONNENALP PROPERTIES INC SALLY HANLON 20 VAIL RD 385 GORE CREEK DRIVE- NO. R -2 VAIL, CO 81657 VAIL, CO 81657 VAIL VILLAGE PLAZA CONDOMINIUM AUSTRIA HAUS CONDO ASSOC INC ASSOCIATION 242 E MEADOW DR. C/O ABPLANALP LAW OFFICE LLC, VAIL, CO 81657 POST OFFICE BOX 2800 VAIL, CO 81658, UNITED STATES ANN BISHOP VAIL VILLAGE INN PHASE III ASSOC VILLAGE INN PLAZA CONDOMINIUM PO BOX 820 ASSOCIATION VAIL, CO 81658 JOSEF STAUFER 100 E MEADOW DR #31 CDOT VAIL, CO 81657, UNITED STATES 4201 E. ARKANSAS AVENUE DENVER, CO 80222 VILLAGE INN PLAZA -PHASE V CONDOMINIUM ASSOCIATION MAURIELLO PLANNING GROUP, LLC 100 EAST MEADOW DRIVE STE 31 POST OFFICE BOX 1127 VAIL, CO 81657 AVON, CO 81620 VILLAGE INN PLAZA CONDOMINIUM SOLARIS COLORADO REGISTRATION, INC. 2211 NORTH FRONTAGE ROAD, SUITE A 880 HOMESTEAD DRIVE, NO. 25 VAIL, CO 81657 EDWARDS, CO 81632 13 Crossroads Redevelopment Mauriello Planning Group, LLC I �_ ®-M R / y y - - - o - S, WTI 0 i � s APPROVED J — -- -- GARAGE LEVEL w ',CALF- ',,. = 'P -f"• SOLAR I S FEg RUARY 27. 2000 Attachment 6 o® corra o ® ®o ®.o ®® ooT - o® o00 I A ' I .l\ 11b m m o 1 m 0 0 l' Nair f i b I� I i APPROVED 6 ✓ PLAZA LEVEL - / SCALE s" = 1' -0" J O L A R I S FEBRUARY 27, 2009 - - -- - ---------------------------- I V� RE: A2.15 RE: A2.18 RE: A2 if DE N o a 1 ` � RE: A2.18 APPROVED PROMENADE LEVEL SCALE: 1/ 16" = V -0" i FEBRUARY 27. 2009 l oo oo® oo v o ®o oor� ®oo ®oo - jo ®oo � 0000� i uF sx• 0 i o c � r j loo ®� 9 r�00000% o=+ o � N - I x �- f PROPOSED PROMENADE LEVEL SCALE: !is = 1 -0" S O L A R I S FEBRUARY 27, 2009 m Lb Ll. , . g 1 �m EXISTING PROPOSED EXISTING EXISTING PLAZA LEVEL PROMENADE 3RD LEVEL 4TH LEVEL LEVEL SOUTHWEST AREA PLANS BY LEVEL SCALE' So L A R I FEBRUARY 27, 2009 TOWNOF V Department of Police Memorandum To: Pam Brandmeyer, Assistant Town Manager From: Joe Ribeiro, Communications Center Director Date: March 12, 2009 Subject: Eagle Board of County Commissioners - 800 MHz System Update Pam, I attended the BoCC meeting on March 3, 2009 in order to support progress on the update to the 800 MHz radio system and provide the Communication Center's perspective on the project. Barry Smith, Eagle County Emergency Manager, was the primary presenter. His presentation included the following: • An overview of the capabilities and use of the current system. • Current year expenses expected to fall short of revenues [from user fees] by about $100,000. • A projection of the expected annual operating costs over the next five years, averaging $450,000 per year. • A discussion about building partnerships to share the future system and costs. Prospective partners include Holy Cross Energy, Pitkin County, Mesa County and Roaring Fork Transit Authority • Project estimate of between $8 million and $5 million depending on the amount of infrastructure replaced with the expected allocation to Eagle County of about $3 million. John Lewis, Eagle County Finance Director, reported that the County allocated $400,000 from 2008 to the upgrade project. No 2009 funds allocated. The BoCC assigned the following "Next Actions." 1. Barry Smith was directed to balance the 2009 budget. 2. Keith Montag, County Manager, and Bryan Treu, County Attorney, were directed to complete negotiation on partnerships within 90 days. Respectfully, r Joe Ribeiro, Director Vail Public Safety Communications Center