HomeMy WebLinkAbout2009-09-15 Agenda and Support Documentation Town Council Evening Session
VAIL TOWN COUNCIL
EVENING SESSION AGENDA
7 m *iVK
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., SEPTEMBER 15, 2009
NOTE: Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
1. ITEM/TOPIC: Citizen Input. (15 min.)
PRESENTER(S): Public
2. ITEM/TOPIC: Town Manager's Report.
(15 min.)
PRESENTER(S): Stan Zemler
3. ITEM/TOPIC: West Vail Fire Station discussion/update. Staff will discuss
benefits of 3rd fire station as well as operating costs, staffing
recommendations, etc. Staff and the architect will address specific concerns
posed by Council, and present a revised estimated budget and approach.
(30 min.)
PRESENTER(S): Mark Miller / Don Watkins (Belford-Watkins Architects)
ACTION REQUESTED OF COUNCIL: Listen and provide pertinent
feedback.
BACKGROUND: At the August 18th Council work session, staff and
Belford-Watkins Architects, presented a progress report on the West Vail
Fire Station. Schematic design concepts were reviewed and Council posed
several questions/concerns regarding design/cost issues regarding, the need
for an elevator, community room, exercise room, Resident FF dorms,
operating costs, etc.
STAFF RECOMMENDATION: No action at this time. Staff would like to do
a public presentation on the West Vail Fire Station at the October 6th,
2009 TOV Council evening session, and proceed with Design Development
as directed.
4. ITEM/TOPIC: Provide direction on Electric Personal Assistive Mobility
Devices ("EPAMD's"). (10 min.)
PRESENTER(S): Matt Mire / Steve Wright / Gregg Barrie
ACTION REQUESTED OF COUNCIL: Provide direction on Electric
9/15/2009
Personal Assistive Mobility Devices ("EPAMD's").
BACKGROUND: On June 16, 2009, the Town Council passed Ordinance
No. 15, Series of 2009, which authorized the operation of EPAMD's on
certain pedestrian and bike paths otherwise prohibited by state law. The
rights granted pursuant to Ordinance No. 15, Series of 2009, expire on
September 30, 2009. The options available to the Council are to 1) allow
EPAMD's to continue to operate in the Town of Vail pursuant to the
limitations set forth in Ordinance No. 15, Series of 2009; or 2) further
regulate the operation of EPAMD's by repealing or amending Ordinance No.
15, Series of 2009.
STAFF RECOMMENDATION: Based on minor complaints and incidents the
staff would recommend amending Ordinance No. 15, Series of 2009 by
extending the sunset provision and ordinance expiration to September 30,
2010.
5. ITEM/TOPIC: First reading of the 2010 Budget Ordinance No. 19, Series
2009. (20 min.)
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments first reading of the 2010 Budget Ordinance No. 19, Series
2009.
BACKGROUND: To be provided in separate memo.
STAFF RECOMMENDATION: Approve or approve with amendments the
first reading of the 2010 Budget Ordinance No. 19, Series 2009.
6. ITEM/TOPIC: Adjournment. (7:20 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT OT CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING SESSION WILL
BEGIN AT 6:00 P.M., TUESDAY, OCTOBER 6, IN THE VAIL TOWN
COUNCIL CHAMBERS.
9/15/2009
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 15, 2009
ITEM/TOPIC: Town Manager's Report.
PRESENTER(S): Stan Zemler
9/15/2009
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 15, 2009
ITEM/TOPIC: West Vail Fire Station discussion/update. Staff will discuss benefits of 3rd fire
station as well as operating costs, staffing recommendations, etc. Staff and the architect will
address specific concerns posed by Council, and present a revised estimated budget and
approach.
PRESENTER(S): Mark Miller / Don Watkins (Belford-Watkins Architects)
ACTION REQUESTED OF COUNCIL: Listen and provide pertinent feedback.
BACKGROUND: At the August 18th Council work session, staff and Belford-Watkins
Architects, presented a progress report on the West Vail Fire Station. Schematic design
concepts were reviewed and Council posed several questions/concerns regarding design/cost
issues regarding, the need for an elevator, community room, exercise room, Resident FF
dorms, operating costs, etc.
STAFF RECOMMENDATION: No action at this time. Staff would like to do a public
presentation on the West Vail Fire Station at the October 6th, 2009 TOV Council evening
session, and proceed with Design Development as directed.
ATTAC H M E NTS :
Architect/design update - West Vail Fire Station
west vail fire station narrative memo
9/15/2009
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VAIL TOWN COUNCIL EVENING SESSION
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Date: September 15, 2009
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0
m (D Subject: Revised Schematic Design Review
Vail Fire Station #3
A r c h i t e c t u r e Project #09083
P l Q„„; „g Previous Town Council Work Session Recommendations
• Eliminate Elevator
• Look at potential program revisions to reduce costs
I"` e Y' ° Y S o Remove community usage and associated parking
o Remove exercise room and reduce shift quarters
o Explore options of reducing resident dorms and associated
parking
Impact of Geotechnical Findings
• Soils Report - Remove and replace existing fill
• Existing Retaining Walls - Replace or stabilize
Approach to Cost Modifications
August 18t" Estimate $5,625,000
Tap Fees
• Pre-paid tap fees ( $130,000)
Subtotal $5,495,000
Site
• New Retaining Walls $236,000
• Overexcavation $44,000
• Delete Road Base ( $39,000)
• Add back in sidewalk to residential $7,000
• Increased Soft Costs $15,000
Subtotal $5,758,000
Remove Community Room Usage
• Reduced Parking ( $21,000)
• Reduced Building SF (Less 1,300 s.f.) ($172,000)
o Remove Conf Room
o Reduce Size of Train'g Rm.
o Reduce Size of Lobby
o Reduce Size of Toilets
o Reduce Size of Resident Dorm
• Less impact on hillside ( $65,000)
• Reduced Soft Costs ( $16,000)
Subtotal $5,484,000
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Reduce Shift Quarters
• Reduced Building SF (Less 900 s.f.) ($125,000)
o Remove Library Space
o Remove Radio Room
o Remove Training Platform
• Move Exercise Room to
Lower Level (Add 600 s.f.) $83,000
• Reduced Soft Costs ( $3,000)
Subtotal $5,439,000
Reduce Resident Firefighters Dorm Rooms (not recommended)
• Less four rooms (540 s.f.) ( $72,000)
• Reduced Soft Costs ( $4,000)
Subtotal $5,363,000
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EMERGENCY
SERVICES
Meiiiio
To: Town of Vail, Town Council
From: Mark Miller, Fire Chief
Date: September 14, 2009
Re: West Vail Fire Station Discussion
At the September 15t", 2009 Council Evening Session, staff will be presenting an
update on the West Vail Fire Station design, operating costs, and why it is such an
important project for the TOV. In addition, the architect will provide answers to the
questions posed by Council at the previous work session on August 18tn
In an effort to reduce the actual presentation time, I'm including pertinent
detailed/technical information for the presentation in this memo. Our main focus is
"Readiness to Serve"....it drives our decision making and overall mission. Simply
stated, the addition of a 3rd station will allow us to arrive on scene with adequate
resources to perform our job safely and effectively, and increase the overall
protection of our community.
There are numerous factors that have led us to identify the life/safety importance of a
West Vail fire station, including;
• Six studies have indicated the need for a 3rd Fire Station in West Vail (19747
19977 20037 20057 2007/2008).
• Recent ISO evaluation (June 2009) indicates deficiencies in staffinq, traininq,
and a "3`d enqine".
• National Standards.....NFPA 1710; OSHA - we are deficient in meeting
national standards (see page 2).
• Growth -(Additional 6 million SF of commercial/residential space from 2005 -
2010).
• People, weather, & variables out of our control; drive demand for emergency
response.... historical increase in call volume of 5% - 7%
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PerFormance Obiectives
VFES has developed performance objectives that are specific to our needs, but also
aligned with accepted National Standards for the Fire Service. We realize it is unrealistic
to meet all national standards to the full extent, but feel it is our due diligence to meet the
intent of the national standards when possible. NFPA 1710 indicates that the first arriving
engine is on scene within 6 minutes (total) on 80% of incidents, and 14 - 16 firefighters
should be on scene within 10 minutes (total response time) on 80% of incidents for a
residential structure fire). As a matter of note, today we can only assemble 10 - 11
firefighters on scene (including mutual aid). The ~qoal is to meet the 14-16 firefighters
within the first 10 minutes with the addition of the 3r station.
Federal OSHA standards mandate a"2 in/2 out" policy which means that firefighters
cannot enter a structure (past the incipient fire stage) without doing so in teams of 2, one
inside and one outside (4 total).
It is the intent, that with the addition of the West Vail Station, we can meet these
objectives/standards more than 80% of the time. This means improved life/safety
response throughout the community.
Critical Factors of Influence
Two factors are the premise of fire station location and deployment: Response Time and
Resources. They go hand in hand....you can't do one well, and not the other or the
objective is lost. Response time is critical, but not without the resources to do the job, and
vice versa. Factors that are affected by response time include:
• Flashover...typically occurs in first 6-8 minutes. Greatest loss of life/firefighter safety
occurs in this period. Fire doubles in size everv 30 seconds
• Medical incidents (cardiac arrest) - Within 4-6 minutes the brain starts to die from
lack of oxygen - irreversible in 10 minutes.
• Fire Alarms - water flow alarm...sprinkler activation/malfunction. How long should it
take to mitigate these situations? (Our objective - 8 minutes from time of dispatch).
Currently it takes 11 - 12 minutes to accomplish this objective. These incidents are
significant customer service disruptions.
• Vehicle accidents - trauma (severe bleeding) extrication, fuel/electrical hazards
m itigation
• Evacuation/structural triage on wildfire incidents - Early evacuation/notification is
essential in a wildfire situation. Structural triage must begin immediately to ensure
occupants are notified should they have to evacuate.
• Exposures Protection....Wildland to Structures - Structures to Wildland. "Slope" in
West Vail is a strong driver of fire behavior.
• Page 2
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The second critical factor, Resources, is equally important, not only to meet the 2 in/2 out
standard, but also to provide minimum firefighters/equipment to do the job safely. For
example, a typical residential house fire takes 14 - 16 firefighters to complete the
simultaneous tasks, including:
• Fire Attack Line = 2 FF + 1 Support
• Back -up line - 2 FF and 1 support
• Water supply and utilities = 1 FF
• Search and Rescue = 2 FF
• Ventilation = 2 FF
• Vehicle Operator = 1 FF
• 2 in/2 out 2 FF
• Incident Commander -1 FF
• Safety Officer -1 FF
• Total - 14 - 16 FF (Obviously, a large commercial or hotel would need at least triple
the number of personnel).
What does a third Station do for the TOV?
A third station (and staffing) clearly improves our Response Time and Resources.....the two
most critical factors in station location and firefighter deployment. Response times drop by
nearly four minutes, which has significant life/safety benefits to the citizens of Vail. Fire
doubles in size every 30 seconds. To cut the overall response time makes a measurable
difference in life safety/property loss scenarios. In addition, relative to cardiac arrest and other
critical medical incidents, it is the difference between life and death. Resources (firefighters)
on scene will increase by 30%, giving us 14 firefighters (including mutual aid) on scene within
the first 10 minutes to accomplish the tasks outlined above. With approximately 16% of our
incidents being "back to back" the additional resources also allow for coverage of TOV when
the two other Engine Companies are on incidents. The Insurance Services Office (ISO) has
indicated we need to respond with two engines and one ladder truck on all fires.... the
addition of the 3rd station allows for this as well.
Specific and Measurable Benefits include:
• Puts critical resources in our most vulnerable area (West Vail)
• Page 3
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• Allows for reducing size of facilities and renovation of Main and East stations (due to
all residents being located in West Vail), and also allows for some employee housing
options.
• Significant reduction of "Target Hazard" problem. Vail has significant "exposure"
issues (proximity of homes to wildland interface)
• Room for fire apparatus and Police communication van currently being stored at PW
facility - Satellite station for PD.
• Back-up Emergency Operations Center (EOC)
• Gives the Fire Department a place to train, have a meeting (besides truck room), all
residents firefighters in one location, etc.
Alternative Staffinq/Location Options
As a matter of due diligence, staff studied a variety of other staffing and station location
options, however, the objective is life/safety for the TOV, and all options were studied with
that being the primary goal and responsibility. Additional options reviewed, included;
• No new FTE's - Turn down SAFER grant and utilize Resident firefighters to provide
extra staffing for West Vail Station. This option would cause a 100% increase in the
number of shifts currently being worked by Resident firefighters. This option is not
recommended due to the ever fluctuating resource of the Resident Firefighters. In
addition it would cause heavy reliance of a part time resource.
• Relocation Alternatives; Staff studied the possibility of building the West Vail Station,
then relocating the East Vail Station further west (close Main Vail), or, relocate the
Main Vail Station further east (close East Vail). This alternative proved to be
troublesome due to inefficient access to I-70, therefore not improving overall response
times. Additionally, the two station concept does not improve the deficiencies in
resources (firefighters).
Impetus to Build Now
• Responsibility to "Readiness"
• The West Vail Station has been deemed one of the top capital priorities by TOV
Directors and staff.
• Insurances Services Office (ISO) re-evaluation (as soon as complete) may lower
insurance rates for commercial/residential properties.
• Construction costs 15% - 20% lower
• Page 4
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Fundinq Options
• Stimulus Grant - applied for $5 million ($236,500 - TOV share).
• Issue Certificates of Participation (COP's) -$5.4 million at 4.4% for 20 years =
$460,000 annually.
• Impact Fees - If implemented, will cover 80% of costs
• Defer specific capital projects in lieu of building the fire station.
• Eagle County Ambulance District is willing to purchase property on West Vail lot for
future Ambulance station.
• Page 5
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 15, 2009
ITEM/TOPIC: Provide direction on Electric Personal Assistive Mobility Devices ("EPAMD's").
PRESENTER(S): Matt Mire / Steve Wright / Gregg Barrie
ACTION REQUESTED OF COUNCIL: Provide direction on Electric Personal Assistive
Mobility Devices ("EPAMD's").
BACKGROUND: On June 16, 2009, the Town Council passed Ordinance No. 15, Series of
2009, which authorized the operation of EPAMD's on certain pedestrian and bike paths
otherwise prohibited by state law. The rights granted pursuant to Ordinance No. 15, Series of
2009, expire on September 30, 2009. The options available to the Council are to 1) allow
EPAMD's to continue to operate in the Town of Vail pursuant to the limitations set forth in
Ordinance No. 15, Series of 2009; or 2) further regulate the operation of EPAMD's by
repealing or amending Ordinance No. 15, Series of 2009.
STAFF RECOMMENDATION: Based on minor complaints and incidents the staff would
recommend amending Ordinance No. 15, Series of 2009 by extending the sunset provision
and ordinance expiration to September 30, 2010.
ATTAC H M E NTS :
Ordinance No. 15, Series of 2009
9/15/2009
ORDINANCE NO. 15
SERIES OF 2009
AN ORDINANCE DEFINING ELECTRONIC PERSONAL ASSISTIVE MOBILITY
DEVICE ("EPAMD"); ESTABLISHING REGULATIONS REGARDING THE
OPERATION OF SUCH DEVICES IN THE TOWN OF VAIL; AND SETTING FORTH
DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the
"Town"), is a home rule municipal corporation duly organized and existing under laws of
the State of Colorado and the Town Charter (the "Charter"); and
WHEREAS, the members of the Town Council of the Town (the "Council") have
been duly elected and qualified; and
WHEREAS, the Town promotes alternative transportation modes that are
environmentally friendly and that reduce society's dependence on fossil fuels; and
WHEREAS, by the provisions of this Ordinance, the Town desires to: (a) define
Electric Personal Assisted Mobility Device; Declare such vehicles as exempt from motor
vehicle traffic laws except as provided in the Ordinance; implement regulations for the
operation of EPAMDs in the Town of Vail; and
WHEREAS, the Town Council finds and determines that the public health, safety,
and welfare will be served by the adoption of this Ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. DEFINITIONS
Electronic Personal Assistive Mobility Device ("EPAMD") means a self-balancing,
nontandem two-wheeled device, designed to transport only one person, which is
powered solely by an electronic propulsion system producing an average power output
of no more than seven hundred fifty watts.
Section 2. OPERATION OF EPAMDs AUTHORIZED
Except as provided by this Ordinance, the operation of EPAMDs in the Town shall be
exempt from the Model Traffic Code, as adopted by the Town of Vail, and such other
Town ordinances that regulate motorized vehicles in Town.
Section 3. EPAMD OPERATION, PARKING AND EQUIPMENT REGULATIONS
For the purposes of operation, parking, and equipment and subject to the additional
regulations set forth in this Ordinance, EPAMDs shall be considered bicycles and shall
be subject to the provisions and regulations concerning bicycles contained in the Model
Traffic Code, as adopted by the Town of Vail.
Section 4. RESTRICTIONS ON THE OPERATION OF EPAMDs
OrdinanccAo. I5. Scricsol'_00)
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A. It shall be unlawful for any person to operate EPAMDs in the following public areas:
(1) Vail Nature Center
(2) Betty Ford Alpine Garden
(3) Village Streamwalk (currently pedestrian only)
(4) All children's playgrounds
(5) All turf areas
(6) All natural/unimproved areas
B. The rider of an EPAMD shall have all the same rights and duties as an operator of
any other vehicle pursuant to C.R.S. Article 4, Title 42, except as to those provisions that
by their nature have no application and have not otherwise been lawfully amended by
this Ordinance.
Section 5. FURTHER RESTRICITONS ON EMPADs
It shall be unlawful to operate EPAMD's on streets and highways that are parts of the
state highway system.
Section 6. MINIMUM AGE FOR OPERATION OF EPAMDs
Operation of EPAMDs shall be limited to persons sixteen (16) years of age or older.
Section 7. VIOLATIONS
Violations of this Ordinance shall be punishable in accordance with the Section 1-4-1 of
this Code.
Section 8. EXCEPTIONS
The provisions of this section limiting the use of EPAMDs do not apply to an EPAMD
when that devise is operated by a person with a mobility impairment caused by physical
disability who uses the device to enhance that person's mobility.
Section 9. SUNSET PROVISION AND ORDINANCE EXPIRATION
This Ordinance, and the rights granted by this Ordinance, shall expire on September 30,
2009.
Section 10. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of the fact that any one or more parts, sections,
subsections, sentences, clauses or phrases be declared invalid.
Section 11. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation
that occurred prior to the effective date hereof, any prosecution commenced, nor any
other action or proceeding as commenced under or by virtue of the provision amended.
The amendment of any provision hereby shall not revive any provision or any ordinance
previously repealed or superseded unless expressly stated herein.
OrdinanccAo. I5. Scricsol'_00)
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Section 12. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 2nd day of June, 2009, and a
public hearing for second reading of this Ordinance set for the 16th day of June, 2009, at
6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN
FULL this 16th day of June, 2009.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
OrdinanccAo. I5. Scricsol'_00)
9/15/2009
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 15, 2009
ITEM/TOPIC: First reading of the 2010 Budget Ordinance No. 19, Series 2009.
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments first reading of
the 2010 Budget Ordinance No. 19, Series 2009.
BACKGROUND: To be provided in separate memo.
STAFF RECOMMENDATION: Approve or approve with amendments the first reading of the
2010 Budget Ordinance No. 19, Series 2009.
ATTAC H M E NTS :
2010 Proposed Budget - lst Reading
9/15/2009
MEMORANDUM
To: Town Council
From: Stan Zemler, Judy Camp, Kathleen Halloran
Date: September 10, 2009
Subject: 2010 Draft Operating Budget
The attached information has been updated to reflect changes made based on
feedback during the September 1St work session.
Specifically, the following adjustments have been made:
1) Real Estate Transfer Tax (RETT) revenue has been adjusted to reflect a
forecasted decrease of $1 million in 2009. This forecast affected later
years (for example, 2010 RETT collections are budgeted flat with 2009,
and later years' increases are based on 2010). The impact to the RETT
fund was an annual reduction averaging $325,000 over the next five
years.
2) Property tax revenue was updated for an increase of $200,000 in
projected revenue based on a preliminary certification of values received
from the County assessor's office. Only base property tax revenue was
included in our proposed budget; taxes due to the town for abatements
were not included to remain conservative in light of the potential for future
appeals.
3) Council requested to see more detail on employee healthcare costs over
the past few years, including deductible amounts, co-pays, etc. Please
refer to page 13 for a detailed breakout. With all costs included, the town
aims for a cost-share percentage of 25% to the employee and 75% to the
town. Each employee's cost will vary depending on which plan they
participate in and the number of covered participants (single versus family
coverage).
4) Council directed staff to scrutinize all capital projects and budget only the
most essential. The capital projects budgeted in both the Capital Projects
Fund and the RETT Fund undergo annual review during the budget
process. The outer years serve as a plan identifying requested projects,
or projects based on scheduled repair/maintenance/replacement.
Staff has made the following adjustments to the capital plan in both the
Capital Projects Fund (page 26) and the RETT Fund (page 29). All
changes are highlighted in orange within the fund statements.
• Neighborhood Road Reconstruction (Capital): The reconstruction
of Vail Valley Drive ($1.8M) will be deferred until 2011. The
reconstruction of Mill Creek Circle ($1.1 M) remains in the budget to
coincide with work being done by Eagle River Water and Sanitation
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District. The corresponding widening of Vail Valley Drive ($850K)
for pedestrian/bike paths budgeted in the RETT fund has also been
delayed until 2011 (with $75K in 2010 for design and $775K in
2011 for construction).
• The balance accumulated for I-70 noise projects (Capital) has been
split between 2010 and 2011. $251 K remains in 2010 for potential
work on an East Vail berm, and $500K was pushed to 2011.
Annual appropriation of $250K begins again in 2012.
• Frontage Road Bike Lanes / Trails (RETT): The widening of road
shoulders from Blue Cow Chute to East Vail and from the Vail
Mountain School to the East Vail exit ($3.4M over two years) has
been deferred until 2011 / 2012.
• Main Vail roundabout concrete apron (RETT) has been delayed
until 2012 ($130K). Although this project would eliminate seasonal
repairs to the turf areas, this is not a necessity at this time.
• Recreation path maintenance (RETT) has been reduced by
approximately $40,000 due to the recent completion of numerous
recreation path projects. However, several paving, shouldering,
signage and striping projects remain.
• Trailhead Improvements (RETT) of $24,000 has been eliminated
because this is an item that can be temporarily suspended.
The above adjustments result in a deferral of capital expenditures
totaling $5.6 million for the proposed 2010 budget.
Red Sandstone Park renovation was a project questioned by Council that
staff recommends keeping in the 2010 budget. The park has several
safety concerns as well as numerous maintenance requirements and
significant ADA compliance issues. Staff is asking to keep the budget in
tact, but suggests delaying construction until the later part of 2010. If
revenue collections require additional cuts, the project could be delayed
as needed.
Federal Grant revenue in the Capital Projects Fund was updated to reflect
$120K that will be received in 2009 and $2.5M expected in 2010. Original
projections were $1.4M in 2009 and $1.OM in 2010. This grant revenue
will be transferred to the Vail Reinvestment Authority as it relates to a new
transit center (as shown in capital expenditures). The net effect to the
Capital Projects Fund is zero.
5) Our General Liability / Property Casualty insurance quote came in lower
than anticipated, for a savings of $23,344 in the General Fund.
6) Staffing reductions: Community Development reduced headcount for a
planner position during 2009. This reduction has been reflected in 2010
and beyond.
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TOWN OF VAIL t
PROPOSED 2010 BUDGET
September 15, 2009
First Reading
9/15/2009
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Town of Vail
Proposed 2010 Budget
Table of Contents
2010 Budget Highlights 1
This is a verbal summary of the key assumptions, changes, and results
of the 2010 proposed Budget.
Major Revenue Analysis 8
Summary of Changes in Personnel 9
Ten-Year Summary of Budgeted Positions by Department 10
Employee Benefits Summary 12
This report shows the list of employee benefits by percentage and costs.
General Fund Revenue and Expenditures 14
This schedule shows the major revenue and expenditures by category
In the General Fund
Contributions and Special Events 16
Proposed expenditures for the 2010 budget.
Capital Plan Summary 25
This summary provides project costs grouped by type of capital project (i.e. "Roads")
Capital Projects Fund Revenue and Expenditures 26
This schedule shows revenue by type and expenditures by project
in the Capital Projects Fund for 2008, 2009 and proposed 2010.
Real Estate Transfer Tax Fund Revenue and Expenditures 29
This schedule shows revenue by type and expenditures by project in the RETT
Fund for 2008, 2009 and proposed 2010.
Marketing Fund Revenue and Expenditures 31
Debt Services Fund and Expenditures 31
Heavy Equipment Fund Revenue and Expenditures 32
Dispatch Services Fund Revenue and Expenditures 33
Conference Center Fund Revenue and Expenditures 34
Health Insurance Fund Revenue and Expenditures 34
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TOWN OF VAIL
2010 BUDGET PROPOSAL
GENERALAND RELATEDFUNDS
The Town of Vail 2010 budget proposal presented in this document reflects the town's
vision to be the premier mountain resort community in a fiscally responsible manner.
During 2009, the budget was adjusted for reduced revenue projections as well as
significant reductions in expenditures. Specifically, the revenue budget has been
reduced by $3.0 million, and operating expenditures have been cut by $2.9 million.
Capital projects in both the Capital and RETT funds have been deferred to later years, or
in some cases will be completed early due to cost savings. In June, Council agreed to
use the $3.2 million of surplus from 2008 to support ongoing operations in 2009 and
2010. This will allow the town to maintain current service levels. During the budget
process for 2011, staff will propose additional changes to operations in order to function
within annual revenues.
This document has been updated to reflect changes made in the General Fund, Capital
Projects Fund and the Real Estate Transfer Tax (RETT) Fund. All changes in this memo
are in gray, and are highlighted in orange within the fund statements (pages 14 and 26 -
30).
REVENUE
The town's 2010 budget is funded by a projected $46.7 million net revenue budget.
Net revenues exclude inter-fund charges and transfers. 2010 projected revenues are a
11.0% increase from the 2009 forecast and a 19% reduction from 2008. (See page 8 for
the Major Revenue Analysis). The below chart identifies the various sources of town
revenue:
WHERE THE MONEY COMES FROM
2010 Proposed Net Revenue $46.7 million
Rent, Fines &
Miscellaneous
7%
Earnings on Investments
Charges for Services
3%
Transportation Centers
0o Sales Tax
12
35%
Intergovernmental
Revenue
10%
Licenses and Permits
2%
Real Estate Transfer Tax Property and Ownership
9%
Ski Lift Tax and Use Tax Tax
Franchise Fees 1% 11%
9%
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Sales Tax will produce approximately 35% of annual revenue for 2010. The $16.6
million of sales tax projected is flat with the 2009 budget, and a 15% decrease from 2008
collections.
Real Estate Transfer Tax collections of $4.3 million represent 9% of total annual
revenues. Since 2004, we have separated RETT revenue into two categories:
collections from major redevelopment projects (such as Arrabelle, Four Seasons, Ritz
Carlton Residences, etc.) and "base" collections, which represent all other real estate
transactions. This separation allows for more accurate trending. "Base" collections are
projected flat for 2010, and collections from major redevelopment are budgeted at an
increase with the assumption that the Four Seasons, Ritz Carlton Residences and
Solaris will begin sales during 2010.
Property and Ownership Tax of $5.0 million will generate 11 % of total revenues for 2010.
The current base mil levy is 4.69 and constitutes 10% of the average taxpayer's property
tax bill. The property tax projection was increased by $200,000 based on the August '09
report received from the County assessor. Ownership tax was budgeted flat with 2009.
Parking revenue from the transportation centers is projected at $5.4 million for 2010, or
12% of total revenues. This projection is flat with the 2009 budget.
Ski Lift Tax and Franchise Fees total $3.1 million and $1.1 million, respectively for 2010,
virtually flat with the 2009 budget. These revenues represent 9% of the total annual
revenue.
EXPENDITURES
The town's expenditure budget for 2010 is $48.4 million excluding inter-fund transfers
and charges. This is a 15.4% decrease from the 2009 amended budget.
Sixty-eight percent of the expenditures are to provide municipal services and thirty-two
percent to fund capital improvements including debt service.
WHERE THE MONEY GOES
2010 Proposed Expenditures $48.4 million
Debt Service, 5%
Capital Improvements, Municipa Servi Personnel, 45%
27% 6 /o
Materials & Services,
19%
Contributions,
Marketing & Special
Events, 4%
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Within municipal services, 45% of spending is related to staffing costs. These costs
include salary expense, overtime, and benefits such as health insurance, disability
coverage, worker's compensation, pension, life insurance, unemployment and Medicare.
The town's operations are supported by 287 full time equivalent (FTE) positions in 2010,
down from 300 at the beginning of 2009. Of these, 220 are full-time regular employees.
During 2009, the town reduced a net of 12.6 FTEs. The only additions to the 2010
proposed budget are two dispatch services positions which will be externally funded by
the E911 Board. The town is proceeding with a federal "COPS" grant, which will fund
one police office for three years (four year commitment). This grant will fund a position
that has been previously budgeted, but is currently vacant. Please refer to page 9 for a
detailed explanation of FTE changes, and page 10 for a 10 year history of the town's
FTE count.
Employee benefits are projected at $5.7 million, representing 36.3% of salary expense
for 2010 (please refer to page 12 for a breakout of employee benefits). The largest
single component of benefit cost is health insurance at 43%, followed by pension
contributions at 38%.
BENEFIT COSTS
By Category
Wellness Benefit
Medicare 3%
4%
Health Insurance
43%
Pension
38%
Life, Disability, and
Unemployment
Workers' Insurance
Compensation 7%
Insurance
5%
The town is self-insured and has managed rising benefit costs by increasing healthcare
contributions paid by both the town and the employee, utilizing forfeited pension benefits
to offset pension contributions, and using $150,000 of reserves in the 2010 Health
Insurance Fund to offset an 8% trend in expected claims experience. The reserve will
be maintained at a healthy level, and is adequate to cover 47% of annual claims
expense (guideline is normally 35%). See page 34 for a detailed fund statement for the
Health Insurance Fund.
While the above narrative summarized the overall proposed town financial outlook for
2010, the following provides an explanation of budgetary assumptions for each fund:
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GENERALFUND
The General Fund supports the town's basic municipal operations. The attached
General Fund proposed budget requires the use of only $139,124 of the $3.2 million
surplus, which results in a projected fund balance of $22.0 million at the end of 2010,
representing 76% of annual revenues. 35% was the Council directive in prior years as
the minimum fund balance during redevelopment.
REVENUE - $28,967,715
The General Fund's primary source of revenue is sales tax followed by parking, property
and ownership tax, and lift tax.
Sales Tax - $10,126,000
In this budget proposal, 61 % of the town's 4% general sales tax is allocated to the
General Fund. The remaining 39% is allocated to the Capital Projects Fund. This split
is the same percentage approved in the 2009 original budget. However, by Charter,
approval of this budget will require an affirmative vote by five out of seven Council
members (a super majority) because less than 50% of the sales tax revenue will be
dedicated to capital acquisition and improvements. 2010 sales tax revenue is
projected to be flat with the 2009 budget. 2009 is currently budgeted at a 15%
decrease from 2008.
Property Tax, Parking Revenue, Ski Lift Tax and Franchise Fees budgetary
assumptions were discussed above, in the Revenue section.
Licenses and Permit Fees - $732,200
The largest component of licenses and permits is construction permit fees, which
includes building, mechanical, plumbing, and electrical permits. The 2010 budget for
construction permits is projected at a 45% decrease from 2009 due to limited
construction activity.
EXPENDITURES - $29,106,839
During the budget process, the town manager directed the following goals:
• 0% increase to operations
• 0% performance-based merit pool for salaries & wages
• Maintain benefits cost at 40% or less of full-time employee total wages
All three goals were met or exceeded. Departmental expenditures came in at a
decrease of 7.0% compared to the original 2009 budget and a decrease of 0.7%
compared to the amended 2009 budget for operating expenditures. The departments
made additional reductions which resulted in a total decrease in spite of additional
charges for loading and delivery of $75,000 and a 6% increase in utilities ($65,000).
Charges to the departments for fleet maintenance and replacement increased 5%
($132,500) due to the uncertainty of fuel costs. Total personnel costs are proposed at a
0.9% decrease, and the cost of benefits for full-time employees came in under the goal
in spite of an overall increase of 0.7 percentage points for a total of 36.3% of wages
(page 12). All of the above result in total expenditures for the General Fund at a
decrease of 0.7% from the 2009 amended budget.
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Because expenditures exceed revenues for 2010, staff is proposing to use $139,124 of
the $3.2 million surplus from 2008 as agreed upon by Council in June.
Council contribution requests are included in this proposal so that Council can review
them as a part of the entire budget and evaluate financial impact to the town. Of the
$2.0 million in funding requests, $1.6 million is recommended by staff (flat with 2009).
Currently, funding for Council contributions is included in the proposed budget at this
level. Please refer to pages 16-24 for detailed information regarding Council
contributions.
CAPITAL PROJECTS FUND
REVENUE - $10,459,515
Sales tax is a primary revenue source for capital projects. For 2010, $6,474,000 or 39%
of the town's projected sales tax revenue is allocated to the Capital Projects Fund. This
is the same split used in the 2009 original budget.
Federal grant revenue of $2.5M is included, however that money is restricted to use
toward a transit center and is offset by the same amount of expenditure, currently shown
as a transfer to the Vail Reinvestment Authority. An additional $28,500 of grant money
has been awarded to the police department for the LiveScan Interface software, which
links the town's software data to other agencies.
The sale of the Arosa Drive duplex employee housing units is included in 2010, for a
total of $770,000. This will reimburse the town for construction costs incurred in 2009,
also budgeted at $770,000.
Use Tax collections are budgeted at $500,000, flat with the 2009 amended budget. No
major projects are assumed.
EXPENDITURES - $11,578,713
In addition to a debt service payment totaling $2.3 million, noteworthy projects for 2010
include:
• Annual capital maintenance of town facilities, parking structures and streets
totaling $1.8M.
• Neighborhood road reconstruction of $1.1 M for Mill Creek Circle to correspond
with a project to be completed by the Eagle River Water and Sanitation District.
Road reconstruction of Vail Valley Drive was put on hold until 2011.
• Replacement of 6 town buses ($2.2 million).
• Annual budget of $500,000 for the purchase or buy-down of employee housing
• Transfer of federal grant money for the transit center to the Vail Reinvestment
Authority (shown both in revenue and expense): $2.5M
The Capital Projects fund is projected to have a fund balance of $3.6M at the end of
2010, not including unfunded projects (West Vail Fire Station).
5
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REAL ESTATE TRANSFER TAX (RETT) FUND
REVENUE - $4,818,826
The primary revenue source for this fund is the 1% real estate transfer tax, accounting
for $4,283,000 in projected revenue for 2010. Base transactions are budgeted flat
compared to the 2009 forecast however preliminary sales from the Four Seasons, Ritz
Carlton Residences and Solaris contribute to the overall increase. Although all three
projects are scheduled for completion by July, 2010, budgeted revenue is based on only
25% of units selling, at 80% of current list price.
EXPENDITURES - $5,129,905
Use of the RETT Fund is restricted by ordinance to parks, recreation, open space, and
environmental sustainability. In addition to ongoing capital maintenance items and
park/path development of $2.5M, noteworthy projects for 2010 include:
• Continued master planning for Ford Park, including parking survey work ($1.OM).
• Improvements to VRD-managed assets totaling $690K. Significant projects
include improvements to the golf clubhouse, tennis court repairs, and ADA
access for both the clubhouse and youth services facility.
• Reconstruction of the Red Sandstone Park and Playground ($439K).
• Continuation of Forest Health projects ($265K).
• Environmental Sustainability programs ($250K).
The RETT fund is projected to have a fund balance of $5.1 million by the end of 2010.
VAIL MARKETING FUND
Business license fees provide the revenue for this fund, which is restricted to marketing
Vail. Revenue is expected to be down less than one percent compared to 2009.
Expenditures for marketing through the Commission on Special Events (CSE) are flat at
$280,000.
DEBT SERVICE FUND
This fund is used to manage principal and interest on the town's outstanding debt.
Funds are transferred from the Capital Projects Fund to meet annual debt service
requirements and to cover the next upcoming principal and interest payments on the
2002B and 2008 bonds. All debt (principal balance of $6.3M at 12/31/09) is scheduled
to be repaid by the end of 2012.
6
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HEAVY EQUIPMENT FUND
This is an internal services fund that manages the maintenance and repair of town
vehicles and equipment and the purchase of replacement vehicles other than buses and
fire trucks. Costs are charged back to departments based on their use of the vehicles
and equipment. The 5% increase in charges back to the departments is attributable to
the uncertainty of fuel costs in 2010 (during 2009, the fuel budget was reduced
significantly).
DISPATCH SERVICES FUND
This is an enterprise fund, e.g., more than half of its revenue is from sources outside of
the town, managing emergency communications for all of Eagle County. The county
and 911 Board currently funds seven dispatcher positions and a systems engineer. In
2010, this will increase to nine dispatchers and a system engineer.
CONFERENCE CENTER FUND
This fund was established in 2003 to account for a 1.5% public accommodations tax and
a.5% sales tax imposed by election for the purpose of building and operating a
conference center in the town. These taxes were rescinded by election in November of
2005. A TABOR election is required to release Conference Center funds for any
purpose. The fund balance is projected to be $9.4M by the end of 2010.
HEALTH INSURANCE FUND
This internal services fund manages the costs of providing health and short-term
disability insurance to employees. Net costs are charged to departments as employee
benefits. Since the town is self-insured on these items, a sufficient fund balance is
maintained to absorb extraordinary claims experience. Claims over $75,000 per person
are covered by an indemnity "stop loss" insurance product. Although increasing
healthcare costs are shared with employees, staff has recommended use of $150,000 of
fund balance to help offset the anticipated increase in medical claims for 2010.
7
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5 -1-11
Major Revenue Analysis
2010 Budget
2005 2006 2007 2008 2009 2009 2010 2011
Actual Actual Actual Actual Budget Forecast Proposed Projection Comments
% vs. 'OS actual % vs. 'OS actual % vs. '09 amend % vs 2010
General Sales Tax 16,791,157 17,986,796 18,913,138 19,631,366 19,400,000 16,600,000 16,600,000 17,430,000 2009 collections reduced by 15%; Flat ir
7.8% 71% 52% 3.8% -12% -15.4% 0.0% 5.0%
RETT Tax 6,206,054 6,239,744 6,536,118 9,091,917 6,241,000 2,420,000 4,283,000 3,561,000 Projection for 2009 reduced; this change als
28.0 % 0_5 % 47 % 39.1 % -31.4 % -73.4 % 77.0% -16.9 % 2010 includes intial sales of Solaris, Ritz
of total units available, at 80 % of the cur
Parking Revenue 3,651,537 4,007,334 4,514,392 4,705,985 5,680,744 5,432,744 5,432,744 5,622,900 2009 reduced for pass sales; 2010 flat N
11.1% 97% 123% 42% 203% 15.4% 0.0% 3.5%
Property Tax Revenue 2,468,978 2,750,693 2,819,823 4,092,056 4,110,000 4,110,000 4,830,647 4,830,647 Updated based on August'09 report fror
0.1 % 11.4 % 2.5 % 45.1 % 0.4 % 0.4 % 17.5% 0.0 % did not include potential abatement mils
Lift Tax Revenue 2,777,698 2,975,097 3,039,619 3,277,703 3,190,000 3,115,000 3,115,000 3,193,000 2009 based on YTD actual and assume!
11.3 % 71% 22 % 7 8% 27 % 5 0% 0.0 % 25 % 2008 (net 5% decr); 2010 flat with 2009
Construction Fees 2,466,054 3,481,989 4,992,752 3,799,444 1,681,250 1,261,250 673,250 673,250 Reduced based on slowdown of redevel
513 % 4L2 % 43.4 % -23.9 % -55.8 % -66.8 % -46.6 % 0.0 % redevelopment projects assumed for 20
Construction Use Tax 60$483 1,000,000 500,000 500,000 500,000 Reduced based on slowdown of redevel
NIA 64.3 % -17.8 % 0.0 % 0.0 % redevelopment projects assumed for 20(
OtherTaxes 1,251,928 1,367,139 1,399,739 1,644,975 1,298,719 1,333,719 1,315,200 1,341,760 County sales tax, Road & Bridge, Hwy u
-02% 92% 2.4% 1Z5% -21.0% -15.9% -1.4% 2.0%
Federal / County Grants 19,500 1,739,052 59,542 - 1,400,000 120,834 2,590,015 1,515,000 $120K in'09 and $2.51M in 10 for transit
NIA N/A NIA N/A NIA NIA 2043.4% -41.5% and $28.5K police LiveScan software; 2
bridge reconstruction $828K and COPS
Earnings on Investments 1,112,872 2,133,315 2,585,412 1,478,466 985,111 298,719 240,200 354,906 2009 based on .5 % return on fund balan
149.3 % 913% 212 % -42.8 % -33.4 % -79.8 % -19.6 % 47.8 % balances; 2011 based on 1 % return
Rental Income 780,214 827,280 897,958 949,961 795,300 906,382 894,124 905,000 2009 increase due to additional employ -3.0 % 6.0 % 8.5 % 5.8 % -16.3 % -4.6 % -1.4 % 12 % with 2009
E911 and Interagency Dispatch 1,165,164 1,337,583 1,528,608 1,657,622 1,814,512 1,846,415 1,916,339 1,956,776 Incl. adding 1 FTE mid-year 2009 and 1
7.1 % 14.8 % 14.3 % 8.41% 9.5 % 11.4 % 18 % 2.1 % Otherwise, 2010 interagency charges fla
All Other Revenue 10,250,560 5,317,935 7,558,115 7,080,720 3,348,558 4,169,534 4,345,064 3,741,195 2005 included $41M Conference Center c
17.0% -481% 421% -6.3% -527% -41.1 % 42% -13.9% 2007 included $121M recreation ammeni
2008 included over $1 M of project reimb
Total Revenue 48,941,716 50,163,958 54,845,217 58,018,698 50,945,194 42,114,597 46,735,583 45,625,434 Housing Fee-in-Lieu
% compared to Prior Year 11.1 % 2.5 % 9.3 % 5.8 % -122 % -27.4 % 1 LO % -2.4 %
9/1$/2009 S
5 - 1 12
Town of Vail 2008 Budget
Summary of Changes in Personnel
From 2009 Original Budget to 2010 Budget
2009
Changes Comments
Full-time Regular Positions
Transit - Buses (2.00) Reversed the conversion of 2 seasonals to full-time employees
Community Development (1.00) Reduced planner position
Fleet Maintenance (1.00) Converted full-time journey mechanic to summer seasonal
(4.00)
Fixed Term / Externally Funded
Community Development (3.50) Building inspector, plans examiner, Sr. Planner and Admin support
Fire (2.00) Fire inspectors
Police (3.00) CEO
Capital projects (1.50) Engineer and .5 streetscape inspector
Dispatch 2.00 E911 funding two additional dispatch positions
(8.00)
Seasonal Positions
Public Works Street Mtce (0.96) Remove 2 seasonals
Parks - Landscaping (1.44) Remove 3 seasonals
Transit - Buses 1.76 Reversed the conversion of 2 seasonals to full-time employees
Fleet Maintenance 0.25 Converted full-time journey mechanic to summer seasonal
Community Development (0.25) Removed Planning Intern
(0.64)
Total Changes to FTE Count: (12.64)
9
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5 -1-13
TOV1'I OF VAIL 2009 BUDGET
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
D2001 2002 2003 2004 2005 2006 2007 2008 2009
Full-Time Regular Positions - Funded by TOV
Town Officials 6.50 7.10 7.10 6.50 6.90 6.90 7.06 6.23 6.23
Administrative Services 18.45 18.00 18.00 18.00 19.15 18.15 19.68 21.02 20.35 Community Development 14.00 15.00 15.00 14.00 13.85 13.85 15.18 15.18 17.85 '
Fire 16.00 18.20 18.20 18.00 18.00 18.00 18.00 22.00 21.25 Police and Communications 61.25 60.25 61.75 54.25 56.25 54.25 54.50 54.50 54.50 ;
Library 8.75 8.75 8.75 6.38 6.38 6.38 6.63 6.63 6.55
Public Works, Streets & Roads, L 30.00 29.00 29.75 29.75 31.25 31.75 31.75 31.75 30.80 .
Transportation & Parking 28.50 28.50 28.50 27.50 30.50 31.00 31.00 31.00 33.00 .
Fleet Maintenance 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 '
Facility Maintenance 21.50 21.50 20.50 20.50 20.00 20.00 20.00 20.00 20.00 Capital Projects 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00
Total FTE's - Full-Time Regular 218.95 220.30 221.55 208.88 216.28 213.28 216.80 221.31 223.53 2
Fixed Term Employees
Administrative Services 1.00 1.00 1.00 - 1.00 - - -
Community Development 2.00 6.00 6.00 5.00 4.00 4.00
Fire 1.00 2.00 2.00 2.00 2.00
Police and Communications - - - - 1.48 3.48 3.48 3.48 3.00
Public Works, Streets & Roads, Landscaping 175 1.63 1.63 1.63 1.50
Capital Projects 1.25 1.63 1.63 1.63 1.50
Document Imaging 0.75 0.75 0.75 0.75 1.00 1.00
Total Fixed-Term 0.00 1.00 1.00 3.75 12.23 16.49 14.49 13.74 13.00
Externally Funded Employees
Police and Communications 4.00 4.00 7.50 8.00 6.50 8.00 9.00 9.00 9.00 '
Total Externally Funded 4.00 Q/1 44,Q,)() 7.50 8.00 6.50 8.00 9.00 9.00 9.00 '
5- 1 14 10
TOV1'I OF VAIL 2009 BUDGET
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
D2001 2002 2003 2004 2005 2006 2007 2008 2009
Seasonal Positions - Funded by TOV
Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Administrative Services 0.42 0.42 0.42 0.42 0.98 1.04 0.59 1.19 1.94
Community Development 0.96 0.96 0.96 0.48 0.00 0.00 0.00 1.25 0.25
Fire 1.40 1.40 1.40 1.51 1.68 7.20 7.20 10.20 '
Police and Communications 0.93 0.93 0.48 0.00 0.00 0.00 0.00 0.00 0.00
Library 0.93 0.93 1.09 2.48 2.48 2.48 1.70 1.70 1.70
Public Works/ Streets & Roads/L 10.18 10.18 9.55 7.57 8.69 8.94 11.42 11.90 12.86 '
Transportation & Parking 25.75 28.00 26.89 25.84 23.24 22.78 25.31 26.70 25.70 Fleet Maintenance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Facility Maintenance 0.83 0.83 0.83 1.33 1.33 1.36 1.38 1.38 1.38
Total Seasonal / Part-Time 40.00 43.65 41.62 39.52 38.23 38.28 47.60 51.32 54.03 ;
All FTE's (Full-Time Equivalents)
Town Officials 6.50 7.10 7.10 6.50 6.90 6.90 7.06 6.23 6.23
Administrative Services 18.87 19.42 19.42 19.42 20.13 20.19 20.27 22.21 22.29 Community Development 14.96 15.96 15.96 16.48 19.85 19.85 20.18 20.43 22.10 '
Fire 16.00 19.60 19.60 19.40 20.51 21.68 27.20 31.20 33.45 .
Admin 3.00 3.00 2.00 2.00 2.00 2.00
Patrol 27.00 28.98 30.48 31.00 31.25 31.00 Investigation 5.00 5.00 5.00 5.00 5.00 5.00
Records 5.25 5.25 5.25 5.50 5.25 5.50
Dispatch 22.00 22.00 23.00 23.48 23.48 23.00
Police and Dispatch Total 62.18 61.18 62.23 62.25 64.23 65.73 66.98 66.98 66.50 E
Library 9.68 9.68 9.84 8.86 8.86 8.86 8.33 8.33 8.25
Public Works, Streets & Roads 40.18 39.18 39.30 37.32 41.69 42.32 44.80 45.28 45.16 ~
Transportation & Parking 54.25 56.50 55.39 53.34 53.74 53.78 56.31 57.70 58.70 ;
Fleet Maintenance 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 '
Facility Maintenance 22.33 22.33 21.33 21.83 21.33 21.36 21.38 21.38 21.38 .
Ca ital Pro ects 1.00 1.00 1.00 1.75 3.00 2.38 2.38 2.63 2.50
Total FTE's 258.95 264.95 264.17 260.15 273.24 276.05 287.88 295.37 299.56 2
9/15/2009
5 -1-15 11
Town of Vail
Employee Benefits
2008 2009 2010
Actual % Salary Budget % Salary Proposed % Salary
Full-Time Regular Employees
Fee Based
Health Insurance 2,300,000 17.6% 2,475,000 17.2% 2,475,000 18.0%
Group Term Life and Accidental Death Insurance 258,578 2.0% 85,000 0.6% 90,000 0.7%
Long-term Disability Insurance 60,000 0.4% 60,000 0.4%
Survivor's Life Insurance 76,000 0.5% 75,000 0.5%
Short-term Disability Insurance 40,000 0.3% 40,000 0.3% 35,000 0.3%
Wellness Benefit 98,672 0.8% 94,000 0.7% 96,000 0.7%
Sworn Officer Death and Disability Insurance 56,263 0.4% 62,000 0.4% 70,000 0.5%
Subtotal Fee Based 2,753,513 21.1 % 2,892,000 20.1 % 2,901,000 21.1 %
Payroll Based
Pension Contribution 1,959,542 15.0% 2,271,720 15.8% 2,108,386 15.3%
Medicare 170,794 1.3% 208,114 1.5% 199,529 1.5%
Workers' Compensation Insurance 192,871 1.5% 194,100 1.4% 228,600 1.7%
Unemployment Compensation Insurance 27,846 0.2% 43,100 0.3% 48,200 0.4%
Subtotal Payroll Based 2,351,053 18.0% 2,717,034 18.9% 2,584,715 18.8%
Total Full-Time Benefits 5,104,566 39.1 % 5,609,034 39.1 % 5,485,715 39.9%
Part-Time and Seasonal Employees
Fee Based
Wellness 78,012 4.1 % 80,000 4.2% 75,000 4.0%
Wellness - Boards & Commissions 9,100 0.5%
Mini-Med Program 20,000 1.0% 16,000 0.8%
Payroll Based
Pension Contribution 28,546 1.5% 28,769 1.5% 28,381 1.5%
Medicare 27,594 1.5% 27,810 1.5% 27,435 1.5%
Workers' Compensation Insurance 28,122 1.5% 25,900 1.4% 31,400 1.7%
Unemployment Compensation Insurance 4,060 0.2% 5,754 0.3% 6,622 0.4%
Subtotal Payroll Based 88,322 4.7% 88,233 4.6% 93,838 5.0%
Total Part-Time and Seasonal Benefits 166,334 8.8% 188,233 9.8% 193,938 10.3%
Total Benefits - All Employees 5,270,900 35.2% 5,797,267 35.6% 5,679,653 36.3%
Salary expense: Full time employees 14,352,706 13,821,791
Salary expense: Part-time/seasonal employees 1,917,923 1,892,047
Total Salary expense (not incl OT): 16,270,629 15,713,838
Note: Total cost has decreased from 2009 by $117,614
The percentage increases because total salary expense has gone down
12
9/15/2009
5-1-16
Town of Vail Health Care Plan
Employee Contribution Summary
2009 employee costs 2008 Employee Contributions 2007 Employee Contributions 2006 Employee Cor
Monthly Premiums Employee only $30 to $60
(deducted from Employee +1 $60 to $120 $ 268,260.00 $ 209,808.00 $ 201,276.~
paychecks) Family $90 to $180
Rx $5 to $45
Co-pays: 90 day Rx $10 - $90
Varies ($25 & up to full
Physician visit cost of deductible)
Deductibles: Individual $250 to $2,000
Family $500 to $4,000
% of total bill to be paid by $ 275,443.00 $ 292,578.00 $ 260,226.~
Co-Insurance patient - after deductible,
up to the out-of-pocket 10% to 40% depending
maximum upon plan and network
Out of Pocket
Maximums Individual $2,500 to $4,500
Family $4,000 to $8,500
Preventative Services $0
Dental Basic & Major Services 30% to 50% $ 66,833.00 $ 65,357.00 $ 54,469.~
Maximum of $1500/year 100% of charges over $1
Total Employee Contributions $ 610,536.00 27% $ 567,743.00 20% $ 515,971.~
Total Eligible Charges for Plan
$ 2,292,361.00 $ 2,899,405.00 $ 2,081,412.~
13
9/15/2009
5 - 1 17
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
2009 0% 5% 2% 2% 2% Stax assur
2008 Original 2009 2010 2011 2012 2013 2014
Actual Budget Amended Proposed Forecast Forecast Forecast Forecast
Revenue
Total Sales Tax Revenue: $ 19,631,366 $ 19,400,000 $ 16,600,000 $ 16,600,000 $ 17,430,000 $ 17,780,000 $ 18,135,000 $ 18,500,000
Sales Tax Split b/t Gen'I Fund & Capital Func 59/41 61/39 59/41 61/39 61/39 61/39 61/39 61/39
SalesTax - GeneralFund $ 11,640,000 $ 11,860,000 $ 9,760,000 $ 10,126,000 $ 10,633,000 $ 10,846,000 $ 11,063,000 $ 11,285,000
Property and Ownership 4;309,622 4,293;500 4,293,500 5,013,647 5,013,647 4,391;000 4;398,000 4,482,000 2012 retur
Ski LiftTax 3,277,703 3,190,000 3,115,000 3,115,000 3,193,000 3,288,800 3,387,500 3,489,100 2011 2.5%
Franchise Fees, Penalties, and OtherTaxes 1,075,209 899,935 1,049,935 1,054,425 1;089,953 1,122,700 1,156,400 1;191,100 3% annual
Licenses & Permits 3,903;026 1;755,200 1,335,200 732,200 745,000 781,250 804,000 827,000 No major r
Intergovernmental Revenue 11706,197 1,308,719 1,384,953 1,407,000 1,437,000 1,487,300 1,454,400 1,420,300 Indudes P
Transportation Centers 4;816,505 5,680;744 5,432,744 5;432,744 5,622,900 5,819,700 6,023;400 6;234,200 3.5% annL
Charges for Services 1,000,733 798,838 716,788 724,775 691,100 666,340 694,730 724,743 Removed
Fines & Forfeitures 396;707 260,000 260,000 260,000 269,100 278,500 288,200 298,300 3.5% annL
Earningsonlnvestments 571,073 495,000 115,000 115,000 215,000 423,100 612,100 585,400 20111%;:
Rental Revenue 949,961 795;300 906,382 894;124 905,000 936;700 969,500 1,003;400 2011 1.2%
Miscellaneous and Project Reimbursements 163,025 59,000 118,440 92,800 91,000 94,200 97,500 100,900 3.5% annL
Total Revenue 33,809,761 31,396,236 28,487,942 28,967,715 29,905,700 30,135,590 30,948,730 31,641,443
1.7% 3.2% 0.8 % 2.7% 2.2%
Expenditures
Salaries 13,319,994 14,119,592 13,673,687 13,547,704 13,791,163 14,204,898 14,631,045 15,069,976 3% annual
Benefits 4;404,800 4,795;382 4;665,287 4,633;705 4;720,607 4;862;225 5;008,092 5,158;335 40% ofsz
Subtotal Compensation and Benefits 17,724,794 18,914,974 18,338,974 18,181,409 18,511,770 19,067,123 19,639,137 20,228,311
-0.9% 1.8% 3.0 % 3.0 % 3.0%
Contributions, Marketing and Special Events 1,366,668 1,315,675 1,322,125 1,227,925 1,289,321 1,328,000 1,367,800 1,408,800 3%/yearst
All OtherOperating Expenses 7;038,794 7,383,434 6;241,412 6,172,942 6;459;000 6,597,400 6,738,700 6,940,900 2011 3% ir
Heavy Equipment Operating Charges 2,351,269 2,147,637 1,940,928 2,074,812 2,178,553 2,254,802 2,333,720 2,415,400 2011 5% ir
Heavy Equipment Replacement Charges 635,903 678,881 678,881 677,538 980,100 865,944 966,700 777,000 Based on i
Dispatch Services 533,164 543,072 543,072 522,213 544,220 571,087 593,715 615,667 Based on I
Total Expenditures 29,650,592 30,983,673 29,065,392 28,856,839 29,962,964 30,684,356 31,639,772 32,386,078
-0.7 % 3.8 %
Revenue Over (Under) Expenditures 4,159,169 412,563 (577,450) 110,876 (57,264) (548,766) (691,042) (744,635)
Employee Home Ownership Program (375,000) (250,000) (250,000) (250,000) (250,000) (250,000) (250,000)
Total Expenditures 30,641,592 31,358,673 29,315,392 29,106,839 30,212,964 30,934,356 31,889,772 32,636,078
Surplus Net of Transfers & New Programs 3,168,169 37,563 (827,450) (139,124) (307,264) (798,766) (941,042) (994,635)
Beginning Fund Balance 19,834,717 21,563,411 23,002,886 22,175,436 22,036,312 21,729,048 20,930,282 19,989,240
Ending Fund Balance $ 23,002,886 $ 21,600,974 $ 22,175,436 $ 22,036,312 $ 21,729,048 $ 20,930,282 $ 19,989,240 $ 18,994,605
Percent to Annual Revenue 68% 69 % 78 % 76% 73% 69 % 65 % 60%
Use of Surplus:
2009 (827,450)
2010 (139,124)
(966,574)
2008 Surplus: 3,168,169
Remainder 2,201,595
9/15/2009
14
5 - 1 IK
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
2009 2009
2008 Original Amended 2010 2011 2012 2013 201,
Actual Budget Budget Budget Forecast Forecast Forecast Forec
Revenue
Total Sales Tax Revenue: $ 19,631,366 $ 19,400,000 $ 16,600,000 $ 16,600,000 $ 17,430,000 $ 17,780,000 $ 18,135,000 $ 18,50
Sales Tax Split b/t Gen'I Fund & Capital Fund 59/41 61/39 59/41 61139 61139 61/39 61139 61/3
Sales Tax $ 11,640,000 $ 11,860,000 $ 9,760,000 $ 10,126,000 $ 10,633,000 $ 10,846,000 $ 11,063,000 $ 11,28
Property and Ownership 4,309,622 4,293,500 4,293,500 5,013,647 5,013,647 4,391,000 4,398,000 4,48
Ski LiftTax 3,277,703 3,190,000 3,115,000 3,115,000 3,193,000 3,288,800 3,387,500 3,48
Franchise Fees, Penalties, and OtherTaxes 1,075,209 899,935 1,049,935 1,054,425 1,089,953 1,122,700 1,156,400 1,19
Licenses & Permits 3,903,026 1,755,200 1,335,200 732,200 745,000 781,250 804,000 82
Intergovernmental Revenue 1,706,197 1,308,719 1,384,953 1,407,000 1,437,000 1,487,300 1,454,400 1,42
Transportation Centers 4,816,505 5,680,744 5,432,744 5,432,744 5,622,900 5,819,700 6,023,400 6,23
Charges for Services 1,000,733 798,838 716,788 724,775 691,100 666,340 694,730 72
Fines & ForFeitures 396,707 260,000 260,000 260,000 269,100 278,500 288,200 29
Earnings on Investments 571,073 495,000 115,000 115,000 215,000 423,100 612,100 58
Rental Revenue 949,961 795,300 906,382 894,124 905,000 936,700 969,500 1,00
Miscellaneous and Project Reimbursements 163,025 59,000 118,440 92,800 91,000 94,200 97,500 10
Total Revenue 33,809,761 31,396,236 28,487,942 28,967,715 29,905,700 30,135,590 30,948,730 31,64
1.7% 3.2% 0.8% 2.7%
Expenditures by Type:
Municipal Services:
Town Officials 1,224,007 1,298,703 1,267,297 1,253,232 1,302,735 1,333,349 1,373,349 1,40
Administrative Services & Risk Management 3,164,384 3,466,328 3,228,825 3,327,241 3,524,632 3,607,461 3,715,685 3,79
Community Development & Housing 3,327,400 3,282,081 2,379,978 1,905,312 1,980,572 2,027,115 2,087,929 2,13
Police 4,511,846 4,871,111 4,708,180 4,728,237 4,813,938 4,927,066 5,074,878 5,19
Police Communications 535,657 543,072 543,072 522,213 544,220 571,087 593,715 61
Fire 2,577,087 2,769,703 2,735,009 2,673,272 2,778,866 2,844,170 2,929,495 2,99
Public Works & Streets 3,717,159 3,726,449 3,552,133 3,649,853 3,794,022 3,883,182 4,001,677 4,09
Transportation & Parking 4,780,515 4,723,939 4,582,449 4,701,320 4,887,022 5,001,867 5,151,923 5,27
Facilities 3,442,983 3,945,981 3,723,070 3,872,255 4,025,209 4,122,985 4,271,065 4,37
Library 828,056 854,593 820,745 805,118 836,920 856,588 882,285 90
Economic Development 1,541,498 1,501,713 1,524,634 1,418,786 1,474,828 1,509,487 1,557,771 1,59
Total Expenditures 29,650,592 30,983,673 29,065,392 28,856,839 29,962,964 30,684,356 31,639,772 32,38
Revenue Over (Under) Expenditures 4,159,169 412,563 (577,450) 110,876 (57,264) (548,766) (691,042) (74
Transfer to Capital Projects Fund (441,000)
Winter Economic Marketing Campaign (550,000)
Investment in Employee Home Ownership Program (375,000) (250,000) (250,000) (250,000) (250,000) (250,000) (25
Total Expenditures 30,641,592 31,358,673 29,315,392 29,106,839 30,212,964 30,934,356 31,889,772 32,63
Surplus Net of Transfers & New Programs 3,168,169 37,563 (827,450) (139,124) (307,264) (798,766) (941,042) (99
Beginning Fund Balance 19,834,717 21,563,411 23,002,886 22,175,436 22,036,312 21,729,048 20,930,282 19,98
Ending Fund Balance $ 23,002,886 $ 21,600,974 $ 22,175,436 $ 22,036,312 $ 21,729,048 $ 20,930,282 $ 19,989,240 $ 18,99
9/15/2009
5-1-19 15
2010 Contribution Request Spreadsheet
Last Year (incl. off-cycle) 2010 Reque~
TOWN OF VAIL FUNDING REQUEST 2009 Cash 2009 In-Kind Funded 2009 In- 2010 Cash 2010 In-Kind Repuest
GENERAL FUND Contributions: Funded Kind Value Request
ECONOMIC:
A Bravo! Colorado / New York Philharmonic 67,500 75,000
A Bravo! Colorado / Philadelphia Orchestra 67,500 75,000
A Bravo! Colorado/Music Matters Education & Outreach 7,500
A Bravo! Colorado - General operations 22,500 15 Ford Park Parkin 15 Ford Park Parkin
B National Repertor Orchestra 1,000
C Vail Farmers' Market 5,850 Traffic, buses, si ns 4,500 6,500 Traffic, buses, si ns
D Vail Jazz Festival June-Sept'09 30,600 45,000
E Colorado Ski Museum - 95,850
F Vail Valle Foundation
Birds of Prey (Dec. 1-4, 05) ADA & public transit 10,000 TOV buses
The Session - cancellation announced Nov 5,2008 Parkin 3,000
American Ski Classic 5,000 Parkin 3,500 18,000 parkin vouchers
Street Beat / Winter Concert Series 25,650 PD & PW support 7,500 28,500 PD & PW support
Vail International Dance Festival 45,000 55,000
Gerald R. Ford Amphitheater (Hot Summer Nights) 24,525 PD presence 2,800 27,250 PD presence
International Cycle Classic / Colorado Stage 150,000 PD, Fire & PW
G Vail Chamber & Business Association VCBA
Premier Impressions 13,500 30,000
Vail Guide - 10,000
H Radio Free Minturn 2,500
I Commission on Special Events 791,810 836,810
Fund Climbin Wall World Cup 50,000
TOTAL ECONOMIC 1,160,235 1,463,910
EDUCATIONAL
J Ea le Valle Childcare - annual contribution 45,000 53,000
K Vail Valle Charitable Fund 2,500
L Pro ect Graduation 2,500
M CASA of the Continental Divide 1,000
N First Descents 5,000
Vail Valle Exchan e/ Youth Reco nition Award 6,300
TOTAL EDUCATIONAL 51,300 64,000
RECREATION
O Ski & Snowboard Club Vail Oct 28 - 31, 2010 4 da s of ice 5,285 4 da s of ice
P WMC Sprin Fashion Show & Luncheon Mar 24, 2010 300 1-da parkin passes 7,500 300 1-da parkin passes
Q Vail Junior Hocke Association - Nov 2010 Tournament 9 da s of ice + Donovan 1 da 15,391 9 da s of ice + Donovan 1 da + parl
R Skatin Club of Vail Jul 14-1810 & late Dec. 10 9 da s of ice 11,891 9 da s of ice
S Special OI mpics Sunda s Jan , Feb, Mar'10 6 parkin passes for 7 Sunda s 1,050 9 sunda s of parkin passes 42 vill
T Vail Valley Athlete Commission (See item F) 6,000 10,000
U Foresi ht Ski Guides 2 parkin passes in Villa e
V Small Champions of Colorado 10,000
ARRANGEMENTS and AGREEMENTS:
W Vail Valley Comm. TV/Ch5
Franchise Fee 70,000 70,000
Real Estate Transfer Tax Fund:
X Bett Ford Alpine Garden Foundation
Operations 55,62 ated Ford Park spaces 75,000 2 desi nated Ford Park spaces
16
5-1-20
2010 Contribution Request Spreadsheet
Last Year (incl. off-cycle) 2010 Reque~
TOWN OF VAIL FUNDING REQUEST 2009 Cash 2009 In-Kind Funded 2009 In- 2010 Cash 2010 In-Kind Repuest
GENERAL FUND Contributions: Funded Kind Value Request
Y Eagle River Watershed
Sediment Pollution Efforts 90,000 99,793
Z Ea le Valle Alliance for Sustainabilit 2000
,0
Information Booth Contract 209,990 209,990
Grand Total 1,646,145 2,0027693
9/15/2009
17
5- 1 ?1
2010 Contributions
Please see the attached spreadsheet to coincide with the following background and
recommendations.
ECONOMIC
A. Bravo! Colorado
BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting a total of
$157,500 to help fund the 2010 Philadelphia Orchestra and the New York Philharmonic - Vail
Residency programs. Bravo! is requesting $75,000 for each program, and $7,500 for the Music
Matters Education and Outreach Program.
STAFF RECOMMENDATION: Staff recommends funding at $157,500 (flat with 2009). Historically,
the Town of Vail has contributed funding to the New York Philharmonic and the Philadelphia
Orchestra Tier 1 programs as well as another $25,000 towards Bravo! operating expenses. This
year Bravo! is not requesting funds for operations. The cultural benefit to the Town of Vail and the
tourist attraction of this event are major factors in staff's recommendation for funding.
B. Bravo! Family Concert (National Repertory Orchestra)
BACKGROUND INFORMATION: The Orchestra is requesting $1,000 to offset travel expenses
associated with their annual concert in Vail. Each season, they perform a free family concert at the
Ford Amphitheatre in conjunction with Bravo!.
STAFF RECOMMENDATION: Staff recommends funding at $1,000 based on the cultural benefit
to the town and the potential increase in drive traffic from the Summit area.
C. Vail Farmer's Market
BACKGROUND INFORMATION: Vail Farmer's Market is requesting $4,500 of in-kind value to
cover the cost of services provided by the Town of Vail during the events, and $6,500 cash to cover
the cost of traffic control. The Commission on Special Events (CSE) funded $56,000 toward the
Farmer's Market in 2009.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request of $4,500 which will
be included in the town's 2010 operating budget. Staff recommends consolidating the cash request
with the funding provided by the CSE.
D. Vail Jazz Foundation
BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting $45,000 to help fund the
free Jazz at Vail Square concert series in August/September, the Vail Jazz Party during Labor Day
weekend, summer concerts at the Vail Farmers' Market and ICEF Jazz & Marching Band
performances at the Vail America Days celebration.
STAFF RECOMMENDATION: Staff recommends funding a total of $30,600 (flat with 2009).
18
9/15/2009
5-1-22
E. Colorado Ski Museum
BACKGROUND INFORMATION: The museum is requesting total funding of $95,850. The funding
will be used as follows: $25,000 to match a grant given by Martha Head and the Howard Head
Foundation to design, fabricate and install two interactive video viewing stations and develop video
content for those stations. $70,850 will be used for the final editing of 13 Vail Pioneers videos that
have been filmed by Eef Productions over the last 6 years for use at the viewing stations.
STAFF RECOMMENDATION: While the town agrees with the importance of the Vail Pioneer
project (having invested $23,000 over the past several years), staff is concerned with the pricing of
the final editing. Staff does not recommend funding at this time, but is committed to continue filming
additional Vail pioneers through the public relations 2010 budget. Staff does not recommend
funding the $25,000 matching grant.
F. Vail Valley Foundation (VVF)
BACKGROUND INFORMATION: The Foundation is requesting $128,750 of cash funding and
$28,300 of in-kind for entertainment programs and winter events. (Street Beat; Vail International
Dance Festival and Hot Summer Nights, Birds of Prey, and the American Ski Classic).
The Vail Valley Foundation (VVF) presented a proposed cycling event for 2008 that ultimately
was withdrawn because major sponsorship was not secured. Although the 2010 International
Pro Cycling Classic is still tentative, the Foundation is requesting a cash contribution of
$150,000 and in-kind of $15,000 contingent upon the event coming to fruition.
STAFF RECOMMENDATION: Staff recommends funding the in-kind requests for the special
events, although limits the Birds of Prey in-kind to $10,000, and those costs are built into the
town's 2010 operating budget. Staff also recommends the following levels of cash funding:
$25,650 toward Street Beat; $45,000 to the Vail International Dance Festival; and $24,525
toward Hot Summer Nights, and $5,000 for the American Ski Classic for a total of $100,175.
The level of funding recommended is flat with the 2009 contribution awarded. While staff
supports the International Pro Cycling Classic, the budget cannot support the increase in
funding. Reserve funds are available pending Council's direction.
G. Vail Chamber & Business Association (VCBA)
BACKGROUND INFORMATION: The VCBA is requesting a total of $40,000 of funding for the
following programs: $10,000 to expand the Vail Guide to include all business license holders and
$30,000 to be used for both a winter and summer Premier Impressions Program.
STAFF RECOMMENDATION: Due to current economic conditions, staff recommends suspending
funding the Premier Impressions Program for one year. Staff does not recommend funding for the
Vail Guide as advertisers normally cover the cost of publication. The town has budgeted for a half-
page advertisement in the 2010 Vail Guide through the Economic Development department at an
estimated cost of $2,495.
19
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5-1-23
H. Radio Free Minturn
BACKGROUND INFORMATION: Radio Free Minturn is requesting $2,500 to continue the
station's educational programs, such as out of pocket expenses for school programs and the
station's tower and studio leases.
STAFF RECOMMENDATION: Although the town awarded $2,000 in operations from the 2007 off-
cycle contributions as a part of start-up funding, staff does not recommend funding operations in
future years.
1. Commission on Special Events (CSE)
BACKGROUND INFORMATION: The CSE is requesting funding for various events, totaling
$836,810. This amount is flat with 2009, including funding allocated in 2009 for the World Cup
Climbing event.
STAFF RECOMMENDATION: Staff recommends funding at $791,810 (same as last year), with the
additional $45,000 eligible for consideration for the Teva Mountain Games. An additional $61,556
of staffing & related expense is currently included in the town's 2010 operating budget. The entire
CSE budget is part of the Economic Development Department of the town.
EDUCATIONAL
J. Eagle Valley Childcare (EVC)
BACKGROUND INFORMATION: The EVC has requested $53,000 of funding for 2010. This
includes $50,000 subsidy for childcare, and $3,000 for the purchase and installation of new
administrative computers.
STAFF RECOMMENDATION: Because the town is a founding partner, staff recommends funding
the same amount as 2009 ($45,000) to be used for the Vail Childcare facility. This is the only
childcare facility in Vail that provides infant care. In addition, staff recommends that the town
donate our used computers and IT staff time for installation.
K. Vail Valley Charitable Fund (WCF)
BACKGROUND INFORMATION: VVCF is requesting $2,500 in cash toward the 2010 Big Beers,
Belgians, and Barleywines Festival. This event raises money for individuals who work or live full
time in Vail and who are facing a medical crisis.
STAFF RECOMMENDATION: Although this request supports the production of an event in Vail,
staff cannot recommend funding a charitable contribution from taxpayer dollars.
L. Project Graduation - Battle Mountain High School
BACKGROUND INFORMATION: Project Graduation is requesting $2,500 of funding to be used
20
9/15/2009
5-1-24
toward the annual event providing a safe and sober place to celebrate graduation.
STAFF RECOMMENDATION: Although this event is important and has a positive impact to the
town, staff does not view this as appropriate for town funding. The town does make other donations
to Battle Mountain H.S. through free use of Donovan Pavilion for prom, banquets and other school
events.
M. CASA of the Continental Divide
BACKGROUND INFORMATION: CASA is requesting $1,000 of funding to be used toward the
recruiting, training and supervising of volunteers to serve as Court Appointed Special Advocates
(CASA's) for children involved in juvenile dependency proceedings in the courts of the Fifth Judicial
District of Colorado.
STAFF RECOMMENDATION: Staff does not view this program as appropriate for town funding.
N. First Descents
BACKGROUND INFORMATION: First Descents is requesting $5,000 of funding to be used toward
week-long outdoor adventure programs which aim to improve the quality of life for young adult
cancer survivors.
STAFF RECOMMENDATION: Staff does not view this program as appropriate for town funding.
RECREATIONAL
0. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
of $5,285 for 4 days of ice for their annual Ski & Snowboard Swap event to be held Oct 28 - 31,
2010.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request for two days (out of
four requested) with appropriate approval and coordination with the Vail Recreation District. The
Ski & Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-
up, tear-down, cleaning, and utilities. Two days are recommended at this time because the town is
currently recruiting participatory sporting events and may need to use some of our allocated free
days to offset costs for those groups. However, if there are enough available days remaining prior
to this event, staff recommends providing the full amount of days.
P. Vail Valley Medical Center Volunteer Corps (WMC)
BACKGROUND INFORMATION: The VVMC is requesting in-kind funding for 300 parking vouchers
for the Spring Fashion Show & Luncheon event held at the Vail Marriott on Wednesday, March 24,
2010.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years. It
is included in the town's 2010 operating budget.
21
9/15/2009
5-1-25
Q. Vail Junior Hockey Association
BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting a total of $15,391 in-
kind funding including $11,891 for 9 days of ice (3 weekends during November, 2010) and $3,500
for use of the Donovan Pavilion in the spring of 2010 for an End of Hockey Season gathering for
volunteers, sponsors, parents, and players. In addition, they are requesting free or reduced parking
in the LionsHead Parking Structure for the 3rd weekend of the tournament (scheduled for November
19 - 21) at an estimated cost of $8,625.
STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested),
subject to approval and coordination with the Vail Recreation District for the ice time. Staff
recommends waiving the fee for ponovan Pavilion, contingent upon approval and coordination with
the Donovan Management Company regarding availability. However, the Hockey Assn. will be
responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear-
down, cleaning, and utilities. The reduced days relate to the town's need for ice time as mentioned
in item "O". However, if there are enough available days remaining prior to this event, staff
recommends providing the full amount of days. The parking request is estimated at a cost of
$8,625. Staff does not recommend funding this request as the budget cannot support an increase
from the prior year's contribution.
R. Skating Club of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of
$11,891 for 9 days of ice for two separate competitions (29th Annual Vail Invitational Championships
July 14-18, 2010 and the Holiday Ice Shows in late December, 2010).
STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested)
subject to approval and coordination with the Vail Recreation District. The Skating Club will be
responsible for hard costs for use of the Dobson Arena such as set-up, tear-down, cleaning, and
utilities. The reduced days relate to the town's need for ice time as mentioned in item "O".
However, if there are enough available days remaining prior to this event, staff recommends
providing the full amount of days.
S. SpecialOlympics
BACKGROUND INFORMATION: The Special Olympics is requesting in-kind funding of $1,050 for
6 parking vouchers for five Sundays in January, 3 Sundays in February and 1 Sunday in March.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request, for the LionsHead
parking structure only, with one-time entry/exit coupons (total of 42).
T. Vail Valley Athlete Commission (see backup for item F)
BACKGROUND INFORMATION: The Athlete Commission is requesting a$10,000 cash
contribution to support local athletes. The athletes are also funded by the Vail Valley Foundation,
Vail Resorts and the Beaver Creek Resort Company.
22
9/15/2009
5-1-26
STAFF RECOMMENDATION: Staff recommends funding this request at $6,000 (flat with 2009) in
support of our athletes and for the international exposure for the Town of Vail.
U. Foresight Ski Guides
BACKGROUND INFORMATION: Foresight Ski Guides is requesting two parking passes for the
Vail Village parking structure for January - April 2010 and November/December 2010. Foresight
provides parking to volunteer guides, half of which drive from Denver. Local guides usually take
public transportation and/or carpool. Foresight provides challenge recreation opportunities to
visually impaired participants and guides, including the Colorado School for the Blind and soldiers
blinded in Iraq and Afghanistan.
STAFF RECOMMENDATION: Staff recommends providing two blue passes, restricted to the
LionsHead parking structure.
V. Small Champions of Colorado
BACKGROUND INFORMATION: Small Champions of Colorado is requesting $10,000 of funding
to help support children's programming. The programs provide children with special disabilities
one-on-one coaching in sports such as swimming, golf, rock climbing, skiing/snowboarding, etc.
STAFF RECOMMENDATION: Staff does not recommend funding as this is more appropriate for
funding from the county health and human services department.
ARRANGEMENTS & AGREEMENTS
W. Vail Valley Community TV / Channel 5
BACKGROUND INFORMATION: Channel 5 is requesting a portion of the franchise fee the Town
of Vail receives annually from Comcast. In 2009 this amount was budgeted at $70,000.
STAFF RECOMMENDATION: Staff recommends funding the franchise fee at 30%, approximately
$70,000 based on 2010 budgeted franchise fee revenue. The percentage has been reduced from
40% based on increased franchise revenue collected by the town. Staff recommends retaining the
funding at the $70,000 level (same amount normally appropriated annually by Council).
REAL ESTATE TRANSFER TAX FUND
X. Betty Ford Alpine Gardens
BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting funding of $75,000
for operating expenses. The Garden hosts thousands of visitors per year and has achieved World-
premier status as a high altitude garden.
23
9/15/2009
5-1-27
STAFF RECOMMENDATION: Staff recommends funding operating expenses at $55,620, flat with
2009 funding. 2009 had been reduced by 10% from 2008.
Y. Eagle River Watershed
BACKGROUND INFORMATION: The Eagle River Watershed is requesting $99,793 of funding.
Of this request, $67,793 relates to the maintenance and monitoring of the Black Gore Creek,
$20,000 for general operating support, $5,000 of public outreach/information and $6,000 for
collaborative action monitoring with other local municipalities.
STAFF RECOMMENDATION: Staff recommends funding of $90,000 based on prior year's
contribution, pending a review of 2009 results. Staff also recommends that not more than 20% go
toward general operations, with the remainder for specific projects as they are completed.
Z. Eagle Valley Alliance for Sustainability
BACKGROUND INFORMATION: The Alliance is requesting $20,000 offunding to partner with the
Town on environmental programs to provide a neutral forum for stakeholder participation and create
education and outreach programs.
STAFF RECOMMENDATION: Staff does not recommend funding out of Council contributions.
However, if the environmental sustainability staff would like to contract for services, Eagle Valley
Alliance would be considered as a potential bidder for those services.
24
9/15/2009
5-1-28
Town of Vail
Capital Plan Summary
" does not include unfunded projects
Actual Amended Forecast
2008 2009 2009 2010 2011 2012 2013
Capital Projects Fund
Streetscape 1,197,015 1,668,162 1,668,162 365,000 130,000 135,000 -
Roads 1,950,435 2,060,587 2,060,587 2,149,139 3,521,000 6,875,000 8,770,000
Bridges - 150,000 150,000 - 1,050,000 1,650,000 -
Facilities 781,302 765,684 765,684 473,000 504,900 1,740,000 992,000
Transit 3,714,402 200,400 200,400 2,226,600 1,231,300 70,000 30,000
Information Technology 1,709,399 684,510 684,510 488,000 272,000 247,000 710,500
Fleet Expansion 44,681 34,730 34,730 - - - -
Fire 6,900 495,000 495,000 - 590,000 975,000 -
Police 104,324 51,650 51,650 83,500 57,000 59,000 61,000
Housing Improvements - 54,000 54,000 54,000 54,000 - -
Housing Development (New) 784,195 1,270,000 1,270,000 500,000 500,000 500,000 500,000
Parking Structures 814,348 685,000 685,000 486,000 819,000 1,055,000 860,000
Timber Ridge 44,520 1,025,000 1,025,000 - - - -
Planning / Studies 265,416 164,000 164,000 - - - 40,000
Property Tax Increment- Restricted - 441,000 441,000 - - - -
Debt Service 2,204,670 2,298,121 2,298,121 2,273,959 2,279,572 2,088,346 -
Total Capital Expenditures for Capital Projects Fund 13,621,607 12,047,844 12,047,844 9,099,198 11,008,772 15,394,346 11,963,500
RETT Fund
Streetscape 668,892 737,771 737,771 222,500 22,500 155,000 25,000
Recreation Paths 252,183 1,148,614 1,148,614 75,000 3,074,000 1,200,000 -
Parks / Playgounds 213,641 1,168,167 1,168,167 1,439,000 2,885,000 1,725,250 -
Fountains 85,534 212,696 212,696 - - - -
Artin Public Places 131,537 425,156 425,156 80,000 80,000 80,000 80,000
Open Space - - - - - - -
VRD-Managed Assets 82,049 5,676,200 4,453,403 700,000 1,299,440 529,981 165,133
Total Capital Expenditures for RETT 1,433,836 9,368,604 8,145,807 2,516,500 7,360,940 3,690,231 270,133
9/15/2009
5 -1-29 25
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2009
Forecast 2010 2071 2012 2013 2014 Commer
Revenue
Total Sales Tax Revenue: $ 16,600,000 $ 16,600,000 $ 17,430,000 $ 17,778,600 $ 18,134,172 $ 18,496,855 2012 - 2014 increase assumes a recovery to 2007
Sales Tax Split b/t Gen'I Fund & Capital Fund 59141 61139 61139 61139 61139 67139
Sales Tax - Capital Projects Fund $ 6,840,000 $ 6,474,000 $ 6,800,000 $ 6,934,000 $ 7,072,000 $ 7,214,000 Total reduction to revenue using same split as buc
Use Tax 500,000 500,000 50Q000 50Q000 50Q000 500,000 2009: 50 % reduction; flat through 2014
Federal Grant Revenue 120,834 2,508,015 1,428,000 - _ _ $2.5M in 10 for transit center; $28.5K in 10 for Po
$828K for bridge reconstruction, $600K buses
Eagle County Grant Revenue - - - - - - Requests for West Vail Fire Station, Simba Run, T
Lease Revenue 188,550 184,500 184,500 184,500 184,500 189,135 Per Vail Commons commercial and residential lea
Employee Housing Fee-In-Lieu 72,000 - -
Project Reimbursement 210,000 - - - -
Reimbursement from Vail Resorts for CDOT's stuc
Resale of Arosa duplex / CGOL Loan repayment - 775,000 5,000 5,000 5,000 _ Children's Garden of Leaning loan balance at 12/3
$770K resale of Arosa duplex
Earnings on Investments and Other 18,750 18,000 - - - - 2009: Based on earnings at .5 2010 1%; 2011 -
Total Revenue 7,950,134 70,459,515 8,917,500 7,623,500 7,761,500 7,903,135
Expenditures
Capital Maintenance Expenditures
Bus Shelters 27,000 27,000 27,900 30,000 30,000 30,000
Parking Structures 540,000 486,000 819,000 1,055,000 860,000 920,000 2009: $120K Elevator replacement; 2010 - 2014 v
replacement, expansion joint repairs and other stri
2009 repair PW shop roof and various repairs to rr
Facilities 679,500 473,000 450,000 1,290,000 705,000 1,005,000 repairs; 2012 $425K for replacement of in Floor he~
repairs to PW Admin and $100K repairs to MuniciF
replacement
Building Remodels 49,500 - 54,900 67,000 - On-going minor remodels of various Town facilitie:
Creekside Housing Improvements 54,000 54,000 54,000 - - - Need to gut plumbing; electrical wiring; roofing, etc
Donovan Park Pavilion - - - 45Q000 22Q000 _ 2012: $50K furniture replacement; $400K to chanc
replacement of heating/air conditioning system
Street Light Improvements 67,500 67,500 67,500 50 000 50000 50,000 New street lights and refurbish residential lighting
On-going maintenance to roads and bridges incluc
Capital Street Maintenance 1,337,087 730,000 1,153,500 1,000,000 1,170,000 915,000 2012 - 2014 based on readjusted bid prices (savin
dramatic increase from current prices and that rec
completed, thus reducing maintenance in East Vai
Flammable storage / Mag Chloride containment 16.560 - _ Secondary containment around Mag tank / remove
requirements; This is a compliance issue.
Fire Truck Rebuild / Refurbish - 590,000 - - 620,900 2011 replace pumper truck from 1994; 2014 replac
Fire infrastructure improvemts (Main Vail station) - - 975,000 Remodel of Main Vail station after W Vail built; prE
Audio Visual (Council video,Security, PD car video) 61,150 8,000 - 437,500 437,500 09 Council chamber streaming video; 10 police ce
Document Imaging 106,699 110,000 110 000 301000 30,000 30.000 Annual maintenance, licensing and contract positi(
Software Licensing 6$200 37,000 15,000 15,000 65,000 75,000 Upgrade Microsoft products on all equipment, repl
These upgrades occur every 3-5 years on a rotatic
Hardware Purchases 84,380 45,000 65,000 48,000 48,000 50,000 Scheduled rotation of PCs, printers and servers
Data Center (Computer Rooms) 47,500 15,000 17,000 19,000 21,000 - Fire suppression in computer rooms; maintenance
Website and e-commerce 28,500 12,000 27,000 29,000 31,000 12,000 Internet security & application interfaces; website i
Comm Dev ArcGIS System 52,000 10,000 - - - - Web access to town GIS information (similar to Cc
Fiber Optics in Buildings 15.000 21,000 17,000 23,000 18,000 - Cabling / Network Infrastructure; to repair, mainta
Network upgrades 18,300 30,000 21,000 35,000 60,000 40,000 Computer network systems - replacement cyde e\
Computer Aided Dispatch (CAD) / RMS Project 51,650 55,000 57,000 59,000 61,000 50,000 County-wide "Computer Aided Dispatch/Records P
Comm Dev Interactive Permit software 25,000 200,000 - - - - Replacement of Permit Plus software; allows for w
Live Scan Interface 28,500 Funded by grant above; Links our Live Scan softw
Vehicle Expansion 34,730 - - - - - 2009 continued set up of Police Volvos $16K; For4
9/15/2009
5- 1 - 30 26
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2009
Forecast 2010 2011 2012 2013 2014 Commer
Maintenance Paid for by Capital Fund 3,364,256 2,409,000 3,545,800 5,108,000 3,873,500 4,235,400
Capital Replacement Expenditures
West Meadow Drive 600,683 - - - - - Completion of projects under contract; $200K savi
Village Streetscape 792,706 300,000 - _ _ _ Future work may include newspaper boxes, Chec4
etc. Per Council 7/7/09, defer $300K to 2010 for a
Neighborhood Road Reconstruction 200,000 1,100,000 1,800,000 5,575,000 7,300,000 _ Overhaul residential streets -'09 design; Construct
for Vail Valley Drive reconstruction and 2012/2013
Neighborhood Bridge Reconstruction 150,000 - 1,050,000 1,650,000 _ _ Matterhorn Bridge reconstruction moved to 2011 c
Partial funding from federal grant
Fire Breathing Apparatus 180,000 - - - Replacement of all (30) cylinders/compressors; OI
Parking Entry System / Equipment 145,000 Metered lots; equipment obsolete and not servicat
- - prior to next parking season
Radio Equipment replacement (pub. works, pub. safet - - - 48,000 - - Replacement of 1998 radios for PW, Fire, PD; del~
Hybrid Bus Battery Replacement - 40,000 - 294,000 Scheduled replacement
Office Equipment >$5,000 9,000 - - - - - 09 GIS Equip
Generator - Municipal Building / Dispatch 20,124 - - - - - 2009: work finished up in 2009 / balance due on a
Replace Buses 173,400 2,199,600 1,203,400 2009 for spare parts on new hybrid buses - stockir
servicing; 2010: 6 regular buses; 2011 2 Hybrid b
Replacement Paid for by Capital Fund 2,270,913 3,599,600 4,053,400 7,313,000 7,300,000 294,000
Property Tax Increment - Reserved 441,000 - - Reserve for unidentified projects
Other Improvements
West Vail Fire Station - Planning / Design 300,000 - - - - - Continue planning and design process;Design firrr
Arosa Drive - Duplex for Employee Housing 770,000 Development project for deed-restricted housing
Buy-down Program 500,000 500,000 500,000 500,000 500,000 500,000 Increased to $500K per year as of 2009 per Housi
Variable Message Signs / Way-Finding Improvements 190,973 65,000 130,000 135,000 _ _ 09 Vail Village wayfinding signs on order; $180K f(
10 Solaris; 11 LionsHead and '12 East Vail
Construction of and East Vali berm would be phas
I-70 Noise 300,000 251,639 500,000 250,000 250,000 250,000 accumulated amount over the years; split betweer
begins again in 2012
I-70 Fiber Optics 16$781 - _ _ _ _ 2009: project nearing completion; Town will have f
improved public safety communications
Underground Utility improvements 156,000 Transfer of utility lines from above ground to undei
from Holy Cross; work already completed and aw
Manor Vail Street Plan 83,800 Expenditure related to impact fee paid by Manor V
to developer agreement
Chamonix Area Planning 30,000 - - - - - Continued work on Chamonix area planning
Fire Impact Fee Nexus study 15,000 Nexus study to determine redevelopment impact c
source
Traffic Impact Fee study 30,000 Study to determine redevelopment impact on traffi
step in transportation plan
Timber Ridge Legal/Zoning 100,000 Re-appropriation of $19K, plus an additional $81K
a contract and to recognize incremental costs due
Timber Ridge Debt Service Guarantee 925,000 - - - - - Annual debt service guarantee - requirement of TF
This is offset by contributions from Vail Resorts an
LionsHead Improvements 34,000 - - - - - transportation study (currently underway) and con!
plans
Frontage Road Relocation 20,000 - - -
Study of the Frontage Rd relocation (EverVail) - se
Bio-Mass Study 50,000 For the research of Bio-mass options; Staff is appl
study and being able to show a budget may be cril
9/15/2009
5 - 1 31 27
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2009
Forecast 2010 2011 2012 2013 2014 Commer
Total Other Improvements 3,673,554 816,639 1,130,000 885,000 790,000 750,000
Total Capital before Financing 9,749,723 6,825,239 8,729,200 13,306,000 11,963,500 5,279,400
Debt Service and Financing
Debt Service on Outstanding Bonds 2,298,121 2,273,959 2,279,572 2,088,346 - - Paid off by Jan 1, 2013; annual payments updatec
Transfer to Vail Reinvestment Authority 120,834 2,479,515 - Transfer federal grant money to VRA; VRA coverir
project
Total Debt Service and Financing: 2,418,955 4,753,474 2,279,572 2,088,346 - -
Total Expenditures 12,168,678 11,578,713 11,008,772 15,394,346 11,963,500 5,279,400
Revenue Over (Under) Expenditures (4,218,544) (1,119,198) (2,091,272) (7,770,846) (4,202,000) 2,623,735
Beginning Fund Balance 8,981,869 4,763,325 3,644,127 1,552,855 (6,217,991) (10,419,991)
Ending Fund Balance 4,763,325 I 3,644,127 I 1,552,855 I (6,217,991)I (10,419,991)I (7,796,256)I
Unfunded Capital Projects
Chamonix Site Development - Housing
West Vail Fire Station 2,760,000 2,760,000
Fire Truck - West Vail Fire Station 570,000
East Vail Fire Station Remodel 775,000
Town Shop Improvements 9,225,000
Creekside Housing Improvements 588,000 262,500 315,000
Municipal Bldg - HVAC Renovation 2,400,000
Simba Run Underpass 19,500,000
Frontage Rd - LionsHead 8,815,000
N. Frontage Rd -East Vail 2,100,000
Frontage Road - Ford Park 5,635,000
N. Frontage Rd - West Vail 7,513,000
Main Vail Round-about Major Reconstruction 3,600,000
West Vail Round-about Major Reconstruction 1,000,000
LH Auxilliary Building Renovation 1,015,000
LH Information Center Renovation 550,000
LionsHead Parking Structure Enhancements 5,000,000
Total Unfunded Projects 2,760,000 3,330,000 9,173,000 46,480,500 10,225,000 2,415,000
Ending Fund Balance Incl. Unfunded list 2,003,325 I (2,445,873)I (73,710,145)I (67,961,491)I (82,388,491)I (82,179,756)I
9/15/2009
5 - 1 32 28
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
2009
Forecast 2010 2011 2012 2013 2014 Comments
REVENUE
Real Estate Transfer Tax $ 2,420,000 $ 4,283,000 $ 3,561,000 $ 3,245,000 $ 2,630,000 $ 2,715,000 Ritz, Solaris and Four Seasons: assume 25 % sold 2010 at 80 % list pr
2011 - 2014; Limited amount of sales from major redevelopment
Federal Grants 149,458 - - - - - Federal grant for the Timber Ridge/ Buffehr Creek path
Golf Course Lease 120,000 122,000 124,440 126,929 129,467 132,057 Annual lease payment from Vail Recreation District 2% annual increa:
VRD repayment for promissory note 341,098 343,424 337,568 331,712 325,856 - Note based on $1.6 M loan at 3.5 % over 5 years; Adjusted 2009 for ir
Intergovenmental Revenue 20,000 20,000 20,000 20,000 20,000 20,000 Lottery proceeds
Project Reimbursements 2,500 - - - - - 1st Bank sponsorship of shopping bags
Recreation Amenity Fees 47,000 10,000 10000 10000 10,000 10,000 Based on actual collections in 2009
Earnings on Investments and Other 81,250 40,402 15,879 - - - 2009 & 2010: Based on .5 % return on prior year's fund balance; 2011
Total Revenue 3,181,306 4,818,826 4,068,887 3,733,641 3,115,323 2,877,057
Capital Maintenance Expenditures
Annual Park and Landscape Maintenance 1,290,882 1,323,478 1,363,182 1,431,341 1,474,282 1,518,510 Ongoing path, park and open space maintenance, project mgmt; $75
savings 2012-14 (water savings & backflow repair & mtce)
Management Fee to General Fund (5% ) 121,000 214,150 178,050 162,250 131,500 135,750 5% of RETT Collections - fee remitted to the General Fund for admini:
Rea Path Capital Maint 193,540 150,000 104,745 117,583 107,048 110,000 Capital maintenance of the town's recreation path system ;$40K redu
Tree Maintenance 109,954 65,000 65,000 65,000 65,000 65,000 Regular maintenance for tree health within the town (spraying, removi
spraying on town-owned property at approx. $120 per tree
Forest Health Management 265,000 265,000 265,000 265,000 265,000 265,000 Pine beetle mitigation in conjunction w/ forest service
Street Furniture Replacement 25,983 22,500 22,500 25,000 25,000 25,000 Additions and replacement of street furniture; '09 re-appropriation to e
$1,000 per bike rack)
Park / Playground Capital Maintenance 110 000 115,000 90000 80000 82,400 84,872 Repair & maintenance of playgrounds, restrooms, etc.
Bald Mountain Underpass Maintenance - 200,000 Reconstruction of retaining wall that supports bike path through the ur
Alpine Garden Support 55,620 55,620 65,564 67,531 69,557 71,644 Annual support at 3% increase per year (2010 flat with 2009)
Black Gore Creek Sand Mitigation 180,569 90,000 100,000 100,000 100,000 100,000 Annual support of water protection programs; '09 to move a waterline
Total Capital Maintenance 2,352,548 2,500,748 2,254,041 2,313,705 2,319,787 2,375,776
Other Improvements
Meadow Drive Streetscape 411,788 - - - - - 09 for West Meadow Drive (Library to Vail Road); ongoing costs unde
Katsos Ranch Bike Path 7,000 - - - - - 09 for wetland re-vegetation - the last task in resurfacing rec path fror
Path from TimberRidge to Roost; offset by Federal Grant of approx. $
Timber Ridge-Buffehr Creek Rd separation 700,000 - - - - - comply with federal funding requirements and original cost estimates 2nd meeting.
Lionshead to Meadow Dr 202,500 - - - - - Improvements to existing bike path along the stream
Trailhead Development / Improvement 23,200 - 24,000 50 000 - - Improve trailheads; Continued need through 2012 (one trail per year);
ADA Compliance w/ VRD 85,881 10,000 10,000 10,000 10,000 10,000 Shared costs with VRD - ADA access at recreational facilities; '09 re-
course hole #13; LH auxilliary bldg ADA improvements (lift) and a rarr
Recreation Master Planning 6,415 - - - - - Concept and design of recreation asset improvements; 2008/09 the V
Streamwalk ADA & Safety improvements 1,033 - - - - - To cover a remaining engineering bill
Greenhouse 250,000 - _ _ $100K originally budgeted forjust the greenhouse structure; another 9
estimates to include concrete base and other constructions costs
Construct widened 6' shoulders along all frontage roads; first priority i:
Frontage Road Bike Lanes/Trails 150,000 - 2,275,000 1,150,000 - - Vail Mtn School to E. Vail exit; 2009 for design ($50K) and survey wor
2010; now pushed to 2011
Vail Valley Drive - Bike Path - 75,000 775,000 _ Addition of widened shoulders (for bike path) during reconstruction of
construction was pushed to 2011 as of 9/15/09
Ford Park Master Plan 300,000 1,000,000 2,150,000 Re-appropriation from 2008 for master planning and parking survey w
Apr. 27; Reduced 2010 from $3.3M to $1.OM
Main Vail Roundabout pavement apron - - 130,000 $130K concrete apron to protect the grass from cars/trucks on the ed(.
2012 as of 9/15/09
Ford Park Improvements 200,000 - - - - - Ford Park pathwork, restrooms and other improvements
Seibert Cirde 212,696 - - - - - To complete project
Raw Water / Irrigation Control 371,752 Water supply infrastructure; Orig plan to indude in water bills, but inte
of financing
Kayak Take-out 10,000 Kayak take-out area along stream (part of One Willow Bridge develop
- 9 separately)
29
5-1-33
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
2009
Forecast 2010 2011 2012 2013 2014 Comments
Stream Tract Encroachment Survey 64,881 - - - - - Survey along Gore Creek
Reconstruction of playground per safety plan; 20 years old; in-house c
Red Sandstone Park - Per Safety plan 25,000 439,000 - - - - on a plan to deal with parking and ADA requirements; $25K to finish c
until 2010
Booth Creek Playground 15,000 385,250 - - Design in 2011; deferred construction until 2012
Booth Creek Park redevelopment - - 50 000 1,340000 - - Design in 2011; deferred construction until 2012
White Water Park 5,000 - - - - - 3rd hole / bladder system at Whitewater Park - last part of project is t,
Ford Park Soccer Field Parking Lot - - Porous pavement for reconstruction of this lot; Delayed from 2010 to :
Art in Public Places - Programs / Art 215,156 80,000 80,000 80,000 80,000 80,000 To purchase sculptures, artwork, art programs and events; remainder
enoughfunds
Public Art - Morales relocation 125,000 Transferred from Seibert project to cover cost of relocating the Morale
Public Art - Meadow Drive Entry 85,000 - Transferred in '08 from streetscape project to cover cost of new Mead
Public Art - Operating 84,359 85,157 87,712 90,343 93,053 95,845 AIPP salary and operating expenses related to RETT; 3% annual incr
Landscape Medians 300,000 - _ _ _ _ Frontage road medians alongside redevelopment projects; working or
Plaza and Four Seasons
Public Restrooms - - 670,000 - _ _ 09 Tear down and rebuild (and enlarge) Ford Park restroom; Restroor
Pushed from '09 to'11
Environmental Sustainability 315,000 250,000 250,000 250,000 250,000 250,000 Envirommnetal projects such as energy efficiency studies of municipal
Capital Paid for by RETT Funds: 4,151,661 1,939,157 6,386,712 3,485,593 433,053 435,845
VRD-Managed Facility Projects
Recreation Enhancement Account 120,000 122,000 124,440 126,929 129,467 132,057 Reserve account for golf course improvements - funded by annual lea
Golf Course Irrigation - VRD's portion 1,607,522 - - - - - Finance VRD's portion of irrigation system replacement (5-year payba
Golf Course Irrigation 1,350.000 - - - - - Based on estimates from Borne Engineering; split 50 % with VRD (10°
Golf Course Clubhouse, Starter Shack, etc. 232,500 33,000 900 000 2,912 1$390 79,936 Improvements to maintenance building and main dubhouse
Golf Course - Other Improvements 227,500 200 000 50 000 11,863 - 7,896 ADA access to dubhouse; bridge and retaining wall repairs
Dobson Ice Arena 740,000 100 000 15,000 58,796 2,784 11,580 09 Roof and central air repair; outer years lighting and locker rooms
Ford Park / Tennis Center Improvements 5,000 175,000 200,000 309,382 2,214 9,816 2009: Defer continued refurbishing of Ford Park tennis courts to 2010
lease agreement; delayed from 2008 due to park master planning
Athletic Fields 25,000 - - - 2,278 12,483 09 irrigation system; '12 asphalt overlay of parking lot
Youth Services 60,000 25,000 - - - - 09 ADA access and furnaces
Gymnastics Center - 25.000 - 1.582 - - 09 retaining walls; '10 mechanical improvements
Nature Center 10,000 - $517 - - 2012 wood open rail fencing
Total VRD-Managed Facility Projects 4,367,522 690,000 1,289,440 519,981 155,133 253,768
Total Expenditures 10,871,731 5,129,905 9,930,193 6,319,279 2,907,973 3,065,389
Revenue Over(Under) Expenditures (7,690,425) (311,079) (5,861,306) (2,585,639) 207,350 (188,332)
Beginning Fund Balance 17,288,266 9,597,841 9,286,762 3,425,456 839,817 1,047,167
Ending Fund Balance $ 9,597,841 $ 9,286,762 $ 3,425,456 $ 839,817 $ 1,047,167 $ 858,835
9/15/2009
30
5- 1 34
TOWN OF VAIL 2010 BUDGET PROPOSAL
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING FUND
2009 2010
2008 Original Proposed
Actual Budget Budget
Revenue
Business Licenses $ 312,839 $ 314,500 $ 312,000
Earnings on Investments 3,819 - -
Total Revenue 316,658 314,500 312,000
Expenditures
Commission on Special Events 280,000 280,000 280,000
Collection Fee - General Fund 15,642 15,725 15,600
Total Expenditures 295,642 295,725 295,600
Revenue Over (Under) Expenditures 21,016 18,775 16,400
Beginning Fund Balance 62,619 81,394 102,410
Ending Fund Balance $ 83,635 $ 100,169 $ 118,810
DEBT SERVICE FUND
2009 2009 2010
2008 Original Amended Proposed
Actual Budget Budget Budget
Revenue
Transfer from Capital Projects Fund $ 2,204,670 $ 2,266,775 $ 2,298,121 $ 2,273,959
Earnings on Investments and Other 50,830 - -
Total Revenue 2,255,500 2,266,775 2,298,121 2,273,959
Expenditures
Principal 1,890,000 2,000,000 1,980,000 2,035,000
Interest Expense 432,395 266,775 296,295 238,331
Fiscal Agent Fees 2,500 2,500 6,950 4,000
Refunding Bonds Issuance Costs - -
Total Expenditures 2,324,895 2,269,275 2,283,245 2,277,331
Revenue Over (Under) Expenditures (69,395) (2,500) 14,876 (3,372)
Other Financing Sources (Uses)
Debt proceeds, net (96,461)
Issuance costs premium 203,221
Issuance costs, net (115,741) - -
Total Other Financing Sources (Uses) (8,981) - - -
Beginning Fund Balance 252,710 249,639 174,334 189,210
Ending Fund Balance $ 174,334 $ 247,139 $ 189,210 $ 185,838
9/15/2031
5-1-35
TOWN OF VAIL 2010 BUDGET PROPOSAL
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
2009 2009 2010
2008 Original Amended Proposed 2011 2012
Actual Budget Budget Budget Forecast Forecast
Revenue
Town of Vail Interagency Charge $ 3,067,497 $ 2,910,595 $ 2,703,886 $ 2,836,464 $ 3,243,653 $ 3,205,746 :
Insurance Reimbursements & Other 111,337 38,800 38,800 - - -
Earnings on Investments 41,169 37,000 8,000 10,298 10,172 11,365
Equipment Sales and Trade-ins 77,964 79,880 79,880 123,240 233,580 131,485
Total Revenue 3,297,967 3,066,275 2,830,566 2,970,002 3,487,405 3,348,596
Expenditures
Salaries & Benefits 899,228 1,010,532 942,623 965,912 986,368 1,016,976
Operating, Maintenance & Contracts 1,424,612 1,294,625 1,155,825 1,244,911 1,282,258 1,320,726
CapitalOutlay 640,907 740,500 740,500 784,500 980,100 865,944
Total Expenditures 2,964,747 3,045,657 2,838,948 2,995,323 3,248,726 3,203,646
Revenue Over (Under) Expenditures 333,220 20,618 (8,382) (25,321) 238,678 144,950
Beginning Fund Balance 990,117 1,617,232 2,068,007 2,059,625 2,034,304 2,272,982
Ending Fund Balance $ 1,323,337 $ 1,637,850 $ 2,059,625 $ 2,034,304 $ 2,272,982 $ 2,417,932 ;
32
9/15/2009
5 - 1 36
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
2008 2009 2009 2010 2011 2012 2013
Actual Budget Amended Proposed Forecast Forecast Forecast I
Revenue
E911 Board Revenue $ 607,183 $ 657,015 $ 688,918 $ 754,108 775,506 797,500 820,200
Interagency Charges 1,050,439 1,157,497 1,157,497 1,162,231 1,181,270 1,239,588 1,288,703
Town of Vail Interagency Charge 533,164 543,072 543,072 522,213 544,220 571,087 593,715
Earnings on Investments 18,763 12,142 5,000 5,000 10,000 10,000 10,000
Other 7,500 - 69,750 - - - -
Total Revenue 2,217,049 2,369,726 2,464,237 2,443,552 2,510,996 2,618,175 2,712,618
Expenditures
Salaries & Benefits 1,588,183 1,732,699 1,753,602 1,854,062 1,933,396 2,014,561 2,078,790
Operating, Maintenance & Contracts 459,767 499,535 499,535 511,633 527,600 543,428 559,731
CapitalOutlay 50,121 135,000 124,750 50,000 50,000 50,000 50,000
Total Expenditures 2,098,071 2,367,234 2,377,887 2,415,695 2,510,996 2,607,989 2,688,521
Revenue Over (Under) Expenditures 118,978 2,492 86,350 27,857 0 10,186 24,097
Transfer to Capital Projects Fund (75,000) - - - - - -
Beginning Fund Balance 918,366 821,458 962,344 1,048,694 1,076,551 1,076,551 1,086,737
Ending Fund Balance $ 962,344 $ 823,950 $ 1,048,694 $ 1,076,551 $ 1,076,551 $ 1,086,737 $ 1,110,834 $
33
9/15/2009
5 - 1 37
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CONFERENCE CENTER FUND
2010
2008 2009 2009 Proposed
Actual Budget Amended Budget
Revenue
Taxes
Sales Tax - - - -
Public Accomodations Tax - - - -
Penalties and Interest on Delinquent Taxes
Subtotal Taxes - - - -
Other
Earnings on Investments 218,193 235,000 46,000 46,500
Total Revenue 218,193 235,000 46,000 46,500
Expenditures - General Government
Management Fee - - - -
General Supplies and meetings - - - -
CapitalOutlay - - - -
Total Expenditures - - - -
Revenue Over (Under) Expenditures 218,193 235,000 46,000 46,500
Beginning Fund Balance 9,046,283 9,271,283 9,264,476 9,310,476
Ending Fund Balance $ 9,264,476 $ 9,506,283 $ 9,310,476 $ 9,356,976
HEALTH INSURANCE FUND
2009 2010
2008 Original Proposed
Actual Budget Budget
Revenue
Town of Vail Interagency Charge - Prem $ 2,394,290 $ 2,515,000 $ 2,510,000
Employee Contributions 286,058 288,000 305,000
Insurer Proceeds 111,957 20,000 100,000
Earnings on Investments 35,866 24,719 5,000
Total Revenue 2,828,171 2,847,719 2,920,000
Expenditures
Health Inusrance Premiums 287,533 339,660 365,000
Claims Paid 2,163,853 2,448,059 2,650,000
Short-term Disability Pay 7,442 40,000 35,000
Professional Fees 20,000 20,000 20,000
Total Expenditures 2,478,828 2,847,719 3,070,000
Revenue Over (Under) Expenditures 349,343 - (150,000)
Beginning Fund Balance 990,117 1,089,099 1,414,762
Ending Fund Balance $ 1,339,460 $ 1,089,099 $ 1,264,762
9/15/2009
5 -1-A4
ORDINANCE NO. 19
SERIES OF 2009
ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL
PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND
LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR
JANUARY 1, 2010 THROUGH DECEMBER 31, 2010
WHEREAS, in accordance with Article IX of the Charter of the Town of Vail,
Colorado, the Town Manager prepared and submitted to the Town Council a proposed
long-range capital program for the Town and a proposed budget and financial plan for all
Town funds and activities for the fiscal year; and
WHEREAS, it is necessary for the Town Council to adopt a budget and financial
plan for the 2010 fiscal year, to make appropriations for the amounts specified in the
budget; and
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. The procedures prescribed in Article IX of the Charter of the Town of Vail,
Colorado, for the enactment hereof, have been fulfilled.
2. Pursuant to Article IX of the Charter, the Town Council hereby makes the
following annual appropriations for the Town of Vail, Colorado, for its fiscal year
beginning on the first day of January, 2010, and ending on the 315t day of December,
2010:
FUND AMOUNT
General Fund 29,106,839
Capital Projects Fund 11,578,713
Real Estate Transfer Tax Fund 5,129,905
Vail Marketing Fund 295,600
Debt Service Fund 2,277,331
Heavy Equipment Fund 2,995,323
Health Insurance Fund 3,070,000
Dispatch Services Fund 2,415,695
Total 56,869,406
Less Interfund Transfers (8,476,486)
Net Expenditure Budget 48,392,920
Ordinance No. 19, Series of 2009
9/15/2009
5-1-39
3. The Town Council hereby adopts the full and complete Budget and Financial
Plan for the 2010 fiscal year for the Town of Vail, Colorado, which are incorporated by
reference herein and made part hereof, and copies of said public records shall be made
available to the public in the Municipal Building of the Town. This Ordinance shall take
effect five (5) days after publication following the final passage hereof.
4. If any part, section, subsection, sentence, clause or phrase of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
5. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the
inhabitants thereof.
6. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has
accrued, any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceedings as commenced under
or by virtue of the provision repealed or repealed and reenacted. The repeal of any
provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not
be construed to revise any bylaw, order, resolution, or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 15th day of September, 2009. A public hearing shall
be held hereon on the 6th day of October, 2009, at 6:00 pm at the regular meeting of the
Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 19, Series of 2009
9/15/2009
5-1-40