HomeMy WebLinkAbout2009-10-06 Agenda and Support Documentation Town Council Work Session
VAIL TOWN COUNCIL
WORK SESSION AGENDA OiO
' , VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:00 P.M., OCTOBER 6, 2009
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
1. ITEM/TOPIC: PEC/DRB Update (15 min.)
PRESENTER(S): Warren Campbell
2. ITEM/TOPIC: Discussion of the second reading of the 2010 Budget
Ordinance No. 19, Series 2009. (30 min.)
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Discuss the second reading of the 2010
Budget Ordinance No. 19, Series 2009, in preparation for approval during the
evening session.
BACKGROUND: The 2010 proposed budget has been adjusted to reflect
changes suggested by Council during the September 15th review, including an
update to the General Fund budget with estimated costs to fund the West Vail Fire
Station.
STAFF RECOMMENDATION: Staff recommends that the Town Council
approves, or approves with amendments Ordinance No. 19, Series of 2009 upon
second reading this evening.
3. ITEM/TOPIC: Information Update. (15 min.)
PRESENTER(S): Pam Brandmeyer
4. ITEM/TOPIC: Matters From Mayor & Council. (15 min.)
5. ITEM/TOPIC: Executive Session 1.) C.R.S. §24-6-402(4)(a)(b)(e) - to
discuss the purchase, acquisition, lease, transfer, or sale of property
interests; and to receive legal advice on specific legal questions; and to
determine positions, develop a strategy and instruct negotiators, Re: Timber
Ridge Predevelopment Agreement; 2.) C.R.S. §24-6-402(4)(f) - to discuss
personnel matters; 3.) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on
specific legal questions; and to determine positions, develop a strategy and
instruct negotiators, Re: Pending and threatening litigation Johnson v. Town
\n 10/6/2009\n
of Vail 08-CV-00464-LTB-MJW; 4.) C.R.S. §24-6-402(4)(a)(b)(e) - to
discuss the purchase, acquisition, lease, transfer, or sale of property
interests; and to receive legal advice on specific legal questions; and to
determine positions, develop a strategy and instruct negotiators, Re:
LionsHead Parking Structure Option Agreement. (80 min.)
PRESENTER(S): Matt Mire
6. ITEM/TOPIC: Adjournment. (4:05 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT OT CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL
BEGIN AT TBD, TUESDAY, OCTOBER 20, IN THE VAIL TOWN COUNCIL
CHAMBERS.
\n 10/6/2009\n
OOi)
MUT VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 6, 2009
ITEM/TOPIC: PEC/DRB Update
PRESENTER(S): Warren Campbell
ATTACHMENTS:
DRB Meeting Results, September 16, 2009
PEC Meeting Results, September 28, 2009
\n 10/6/2009\n
DESIGN REVIEW BOARD AGENDA
oYiiL PUBLIC MEETING
September 16, 2009
~r~1 ~ ~+~Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
PROJECT ORIENTATION 2:00pm
MEMBERS PRESENT MEMBERS ABSENT
Mike Dantas
Tom DuBois
Pete Dunning
Brian Gillette
Libby Plante
SITE VISITS 2:30pm
1. Smith Residence - 333 Beaver Dam Road
2. Mueller Residence - 1500 Matterhorn Circle
PUBLIC HEARING - TOWN COUNCIL CHAMBERS 3:00pm
1. Sherr Residence DRB090382 / 5 minutes Bill
Final review of changes to approved plans (siding, porch rooo
4257 Columbine Drive, Unit 17/Bighorn Terrace Subdivision
Applicant: Howard & Ginny Sherr
ACTION: Approved with condition(s)
MOTION: Gillette SECOND: Dunning VOTE: 5-0-0
CONDITION(S):
1) The proposed east elevation horizontal siding is not approved. The siding shall remain
vertical board and batten matching the south elevation as previously approved.
2. Mueller Residence DRB090409 / 15 minutes Bill
Final review of an addition (employee housing unit)
1550 Matterhorn Circle/Unplatted
Applicant: Wolfgang Mueller
ACTION: Approved with condition(s)
MOTION: DuBois SECOND: Plante VOTE: 5-0-0
CONDITIONS:
1) The applicant shall repaint the entire building prior to requesting final planning
inspections.
2) The applicant shall paint, or enclose, the utility meters to match the existing building prior
to requesting final planning inspections.
3) The applicant shall install soffits on the building prior to requesting final planning
inspections.
4) The applicant shall submit the new deck and stair railing plans for Staff review and
approval prior to submitting for building permits.
5) The applicant shall install a metal roof that is brown in color, similar to the existing asphalt
shingles, prior to requesting final planning inspections.
\n Page 1 10/6/2009\n
1 - 1 - 1 \ n
6) The applicant shall cover the existing exposed concrete foundation on the south side of
the building with siding prior to requesting final planning inspections.
7) The applicant shall replace the existing gravel parking area with an improved surFace prior
to requesting final planning inspections.
3. Arosa Drive Duplex DRB090400 / 5 minutes Warren
Final review of changes to approved plans (windows and landscape plan)
2657 Arosa Drive/Lot 8, Block C, Vail Ridge Subdivision
Applicant: Town of Vail
ACTION: Approved
MOTION: DuBois SECOND: Plante VOTE: 5-0-0
4. Town of Vail DRB090401 / 30 minutes Warren
Final review of signs (dynamic message signs)
75 South Frontage Road/Unplatted
Applicant: Town of Vail
ACTION: Tabled to October 7, 2009
MOTION: Gillette SECOND: DuBois VOTE: 5-0-0
STAFF APPROVALS
Greenhauer Design Group DRB090322 Rachel
Final review of a sign (wall)
12 Vail Road, Suite 800/Lot N, Block 5D, Vail Village Filing 1
Applicant: Greenhauer Design Group
Walthers Residence DRB090346 Rachel
Final review of a minor exterior alteration (window)
2448 Garmisch Drive, Unit 5/1-ot 4, Vail Das Schone Filing 2
Applicant: Christopher Neilson
EI Refugio Blanco S.A. De C.V. Residence DRB090348 Rachel
Final review of a minor exterior alteration (re-rooo
5128 Gore Circle/Lot 4, Block 3, Bighorn 5th Addition
Applicant: Piper/Architecture
2379 Chamonix Lot LLC Residence DRB090352 Nicole
Final review of a minor exterior alteration (extension of approval)
2379 Chamonix Lane/Lot 15, Block A, Vail Das Schone Filing 1
Applicant: Tom Carrigan
Goldman/Cheney Residence DRB090354 Nicole
Final review of changes to approved plans (landscaping)
4220 Spruce Way/Lot 3, Block 7, Bighorn 3~d Addition
Applicant: Eco Irrigation & Landscaping
Baker Residence DRB090355 Warren
Final review of a minor exterior alteration (landscaping)
4126 Columbine Drive, Unit A/Lot 16, Bighorn Subdivision
Applicant: Ellen McKibben
\n Page 2 10/6/2009\n
1-1-2\n
Illingworth Residence DRB090358 Warren
Final review of a minor exterior alteration (landscaping)
5112 Grouse Lane, Unit B/Lot 8, Vail Meadows Filing 1
Applicant: Don Illingworth
Blair Residence DRB090359 Warren
Final review of a minor exterior alteration (retaining wall)
4872 Meadow Lane/Lot 14, Block 7, Bighorn 5th Addition
Applicant: Shane Maullin
Smith/Riggs Residence DRB090360 Nicole
Final review of a minor exterior alteration (re-rooo
4939 Meadow Drive, Unit A(North)/Lot 12-N, Block 5, Bighorn 5th Addition
Applicant: Jeff Riggs
Nancy Dedman Trust Residence DRB090361 Bill
Final review of a minor exterior alteration (fire pit)
325 Forest Road, Unit A/Lot 18A, Block 7, Vail Village Filing 1
Applicant: JP Sunderland
Sutphin Residence DRB090363 Nicole
Final review of a minor exterior alteration (exterior stairs)
4842 Meadow Lane/Lot 10, Block 7, Bighorn 5th Addition
Applicant: Dirk Sutphin
Joseph O Broughton Trust Residence DRB090372 Warren
Final review of a minor exterior alteration (driveway)
864 Spruce Court/Lot 12, Block 3, Vail Village Filing 9
Applicant: Matt Otero
Williams Residence DRB090373 Warren
Final review of a minor exterior alteration (landscaping)
3994 Bighorn Road/Lot 2, Block 1, Bighorn Subdivision 1St Addition
Applicant: Brush Creek Landscaping
Faas Residence DRB090376 Warren
Final review of a minor exterior alteration (landscaping)
1764 Alpine Drive/Lot 6, Vail Village West Filing 1
Applicant: California Cattle
Rechter, Bonnie Jo Qual Per Res Trust Residence DRB090377 Jen
Final review of a minor exterior alteration (landscaping)
4917 Juniper Lane/Lot 6, Block 4, Bighorn 5th Addition
Applicant: Ellen McKibben
Mark J Heiman Trust Residence DRB090378 Jen
Final review of a minor exterior alteration (landscaping)
5134 Grouse Lane/Lot 9, Block 12, Gore Creek Subdivision
Applicant: L.K. Sterling
Bryony Residence DRB090394 Jen
\n Page 3 10/6/2009\n
1-1-3\n
Final review of a minor exterior alteration (landscaping)
950 Fairway Drive/Lot 6, Vail Village Filing 10
Applicant: A Cut Above Forestry
Chamonix Chalets DRB090404 Warren
Final review of a minor exterior alteration (landscaping)
2470 Chamonix Lane/Lot 3, Block B, Vail das Schone Filing 1
Applicant: Dick Brewer
Gillis Residence DRB090405 Warren
Final review of a minor exterior alteration (landscaping)
4030 North Frontage Road Unit B/Lot 1 B, Pitkin Creek Meadows
Applicant: Stan Gillis
The applications and information about the proposals are available for public inspection during regular office hours
in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage
Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for
the Hearing Impaired, for information.
\n Page 4 10/6/2009\n
1-1-4\n
PLANNING AND ENVIRONMENTAL COMMISSION
i~. September 28, 2009
1:OOpm
j..
!U1'!11UI Yl1J1a , .
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Rollie Kjesbo
Michael Kurz
Scott Lindall
Bill Pierce
Susie Tjossem
David Viele
Sarah Paladino
Site Visits:
No Site Visits
80 minutes
1. A request for a final recommendation for the adoption of the Frontage Road Lighting Master
Plan, an element of the Vail Transportation Master Plan, and setting forth details in regard
thereto. (PEC090014)
Applicant: Town of Vail, represented by Tom Kassmel
Planner: Bill Gibson
ACTION: Tabled to October 12, 2009
MOTION: Kjesbo SECOND: Kurz VOTE: 7-0-0
Bill Gibson gave an introduction to the item.
Tom Kassmel, Town Engineer, explained the goals of the work session and the next steps.
Nancy Johnson, lighting consultant, gave a power point presentation discussing several
objectives of the work session. The presentation did an analysis of the LED compared to the
high pressure sodium light source.
Commissioner Kurz stated that he had visited the site and the on-site experience in much
different than can be shown in photos. From a life cycle and energy efficiency stand point there
are advantages to LED; however, he felt that the question being asked was whether or not this
community wants to specifically identify this as a road and not a"part" of the overall warm
experience of Vail.
Commissioner Paladino felt the LED was a great improvement in visibility. She clarified that this
lighting change was only being considered for the Frontage Roads not the villages.
Commissioner Tjossem felt that Vail sells ambiance and warmth and feels that the LED source
will only strengthens the fact that the highway runs through Vail. All the reports she has seen tell
her that LED is the obvious choice from an environmental and maintenance standpoint; however,
after seeing the lights first hand she feels that the lights are too bright and are too urban in
appearance. She supports utilizing high pressure sodium light sources.
Commissioner Pierce agreed with Commissioner Tjossem's comments.
\n Page 1 10/6/2009\n
1 -2-1\n
Commissioner Kjesbo drove around Town and saw that the vast majority of this Town utilizes
high pressure sodium and he feels that to introduce a new brighter light at the "front door" would
not be appropriate. He supports continuing with high pressure sodium lights.
Commissioner Viele stated his belief that the LED light source may be too bright. He suggested
that a colored lens could be placed over the LED light source in order to achieve a warmer color
and maintain the benefits of LEDs.
Commissioner Lindall supports the utilization of a 20 foot pole not a 25 foot pole. The shorter
pole keeps the scale of the Town at a level which is more comfortable. He is aware that it may
mean more poles and some greater expense. He felt the clarity offered by LED was positive, but
the LEDs will not be a positive for the character of the town.
Jim Lamont, Vail Homeowners Association, asked several questions about the function of the
lighting. Specifically, is the proposed lights can be dimmed or switched on/off as needed?
Tom Kassmel, stated that the lowest level of LED is being proposed and that the lights can be
installed with a programmable on/off system.
Jim Lamont, feels the proposed light fixtures are too contemporary and do not fit the character of
the villages. He does not support lighting the Frontage Road along its full extents.
Tom Kassmel, stated that the light fixture that was installed was not the selected fixture. A
presentation to the Design Review Board is scheduled to discuss specific fixtures and
ornamental pole options.
Jim Lamont cautioned against the trap of applying other communities' standards in Vail.
Commissioner Tjossem expressed her support for an intermediate lighting approach at
intersections. She further inquired as to why another arm could not be installed on the existing
CDOT light poles instead of adding new poles along the Frontage Road.
Nancy Johnson described the reasons why the addition of an arm on the existing interstate
lighting poles is problematic.
Commissioner Pierce suggested that additional lights near the intersections at Ford Park may be
appropriate during events, but less light along the extent of the Frontage Road.
Commissioner Tjossem stated that she felt the proposed 100 foot pole spacing was too urban
and not appropriate for Vail, a small community.
Commissioner Paladino noted that the true road lighting needs will be difficult to judge until
projects like Solaris and Four Seasons are completed and operational, but recognized that a
master plan would be beneficial in reviewing future development projects.
Commissioner Pierce stated that he felt in conjunction with this lighting master plan there needs
to be a change to the Town's street signage.
Commissioner Viele noted that the Town Council will ultimately set the street lighting policy and
recommended deferring to the Staff's and consultant's professional recommendations.
Commissioner Kurz recommended only installing the minimum lighting necessary to address
safety concerns while having the least amount of impact on the Town's character.
\n Page 2 10/6/2009\n
1 -2-2\n
The majority of the Commissioners recommended using high pressure sodium lights rather than
LEDs lights, based upon concerns of maintaining Vail's character.
5 minutes
2. A request for a work session to discuss a conditional use permit, pursuant to Section 12-9C-3,
Conditional Uses, Vail Town Code, to allow for the construction of public buildings and grounds
(fire station), located at 2399 North Frontage Road/Parcel A, Resub of Tract D, Vail Das Schone
Filing 1, and setting forth details in regard thereto. (PEC090019)
Applicant: Town of Vail
Planner: Bill Gibson
ACTION: Tabled to October 12, 2009
MOTION: Kjesbo SECOND: Lindall VOTE: 7-0-0
5 minutes
3. A request for a work session to discuss prescribed regulations amendments, pursuant to Section
12-3-7, Amendment, Vail Town Code, to Title 12, Zoning Regulations, Vail Town Code, and
setting forth details in regard thereto. (PEC090017)
Applicant: Town of Vail
Planner: Rachel Friede
ACTION: Tabled to October 12, 2009
MOTION: Kjesbo SECOND: Lindall VOTE: 7-0-0
5 minutes
4. A request for a final recommendation to the Vail Town Council for the establishment of a new
special development district, pursuant to Article 12-9A, Special Development (SDD) District, Vail
Town Code, located at 303 Gore Creek Drive, Units 7 through14 (Vail Rowhouses)/Lots 7
through 13, Block 5, Vail Village Filing 1, and setting forth details in regard thereto. (PEC090022)
Applicant: Christopher Galvin, represented by K.H. Webb Architects
Planner: Bill Gibson
ACTION: Withdrawn
5. Approval of September 14, 2009 minutes
MOTION: Kjesbo SECOND: Kurz VOTE: 7-0-0
6. Information Update
Warren Campbell provided the Commission members with the paper work and instructions for
obtaining their 2009/2010 Epic Ski Pass.
The Commissioners directed Staff to look into restricting PEC meetings to one meeting per
month or doing more to schedule Town applications more strategically so that a meeting would
not have to be held for a single item.
7. Adjournment
MOTION: Kurz SECOND: Tjossem VOTE: 7-0-0
The applications and information about the proposals are available for public inspection during regular office
hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited
to attend the project orientation and the site visits that precede the public hearing in the Town of Vail
Community Development Department. Please call (970) 479-2138 for additional
information.
\n Page 3 10/6/2009\n
1 -2-3\n
Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356,
Telephone for the Hearing Impaired, for information.
Community Development Department
Published September 25, 2009, in the Vail Daily.
\n Page 4 10/6/2009\n
1 -2-4\n
OOi)
MUT VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 6, 2009
ITEM/TOPIC: Discussion of the second reading of the 2010 Budget Ordinance No. 19, Series
2009.
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Discuss the second reading of the 2010 Budget
Ordinance No. 19, Series 2009, in preparation for approval during the evening session.
BACKGROUND: The 2010 proposed budget has been adjusted to reflect changes suggested
by Council during the September 15th review, including an update to the General Fund budget
with estimated costs to fund the West Vail Fire Station.
STAFF RECOMMENDATION: Staff recommends that the Town Council approves, or
approves with amendments Ordinance No. 19, Series of 2009 upon second reading this
evening.
ATTACHMENTS:
Ord 19 - 2010 Budget
\n 10/6/2009\n
MEMORANDUM
To: Town Council
From: Stan Zemler, Judy Camp, Kathleen Halloran
Date: October 1, 2009
Subject: 2010 Proposed Budget
The 2010 budget presented on September 15 included a shortfall of approximately
$140,000 in the General Fund, requiring the use of surplus to balance. Council asked
staff to come back with a balanced budget without using surplus, and that is included in
the attached proposal. Details regarding how we reached the balanced budget are listed
below.
In addition, staff committed to providing a budget that would reflect both the operational
and capital costs for a West Vail Fire Station. These are included in the attached
proposal as well.
Specifically, the following adjustments have been made since the September 15th budget
presentation:
1) Highway User Tax revenue (General Fund) has been increased by $20,000
based on an updated report from the Colorado Municipal League. The increase
is due to additional collections resulting from the FASTER bill passed in 2009.
2) Eagle County Treasurer fees (2% of all property tax collections) have been
updated for the revised property tax revenue increased revenue projection,
resulting in $6,000 more in fees. These fees are paid from the General Fund
within the Finance department.
3) Salary expense has been adjusted to reflect job vacancies that will not be filled in
2010. Specifically, 1 electrical inspector, 1 police officer, .75 police records
coordinator and .25 fire administrative assistant. Total personnel savings of
$242,677 is offset by the need to contract out for electrical inspections, at an
estimated cost of $45,000.
4) The General Fund now includes cost estimates for the operation of a West Vail
Fire Station. This budget assumes acceptance of the SAFER grant, which
provides $325,140 of funding over five years to hire three firefighters. The
following costs were assumed in the budget presented on page 15:
• Three firefighters added January, 2010 at an annual cost of $210,000
including benefits (offset by $117,000 of grant revenue).
• Increased resident shifts added spring, 2011 at an annual cost of $86,280.
• Utilities, supplies and other operations of the new station added 2011 at an
annual cost of $19,000.
• Heavy Equipment charges were added starting 2011 for the new fire truck at
an annual cost of $20,000.
5) In order to break even after the above adjustments, staff reduced the Investment
in Employee Home Ownership Program by $10,000 and various other operating
line items totaling approximately $10,000.
\n A 10/6/2009\n
2-1 -1\n
6) The capital budget presented on page 26 was also updated to reflect staff's
recommendation to move forward with the West Vail Fire Station, including the
purchase of a new fire truck for the West Vail Fire Station in 2011 ($570,000), as
well as the financing of construction for the new station using Certificates of
Participation (COPs), estimated at $480,000 per year for 20 years.
7) The Real Estate Transfer Tax (RETT) budget (page 29) has been updated with
the removal of the widening of Vail Valley Drive for a bike/pedestrian pathway.
Staff recognizes that the General Fund 2011 forecast is not balanced at this time, but
we are committed to either reducing expenditures or pursuing revenue sources to
achieve that goal. Specifically, adding operations for a new West Vail Fire Station
increase the challenge to balance the General Fund in future years. One solution
that covers the increase from fire operations is to alter the sales tax split from 61/39
to 63/37, a 2% increase to the General Fund (decrease to the Capital Projects Fund).
This would provide approximately $350,000 -$370,000 per year based on current
revenue projections.
Changing economic conditions require a new look at our current capital strategic
plan. Beyond 2011, our current projections indicate a lack of sufficient funding for
the town's capital needs. Council and staff will be challenged to prioritize capital
projects and how to fund them.
Potential revenue sources and funding mechanisms not incorporated in capital
projections at this time include impact fees, a$4.3 million commitment from Vail
Resorts for net new parking, new debt financing, potential use of Conference Center
Funds, changing the split sales tax, and potential transfer of General Fund balance.
All of these sources, along with a thoughtful prioritization of projects will be reviewed
by staff during the 2011 budget process.
\n $ 10/6/2009\n
2-1 -2\n
MEMORANDUM
To: Town Council
From: Stan Zemler
Mark Miller
Judy Camp
Date: October 1, 2009
Subiect: West Vail Fire Station Fundinq Oqtions
Action Requested of Council
In the evening session of Tuesday's Council meeting, Mark Miller and Don Watkins of
Belford-Watkins Architects will present West Vail fire station design schemes, followed
by a discussion of an operating budget and capital funding options. Council is requested
to:
• Direct staff to move forward with design development of the West Vail fire station
• Direct staff to accept the SAFER matching grant for partial funding of three
firefighters
• Adopt the 2010 General Fund including the SAFER grant and West Vail station
operating expenses budgets as presented for second reading
• With regard to capital funding for the West Vail fire station
1. Adopt the 2010 budget with an amendment to incorporate the non-debt
financing option proposed below, with the exception of fire impact fees which
have been presented, but not approved or
2. Adopt the 2010 budget as currently proposed including debt financing and
continue to pursue the non-debt financing option for inclusion at a later date
West Vail Fire Station Budget Impact
The attached spreadsheet shows the impact of the West Vail station on General Fund
operating expense and Capital Projects fund as currently included in the 2010 proposed
budget and five-year projections.
Staff Recommendation for Capital Funding
Staff recommends pursuing a combination of several options including: a fire impact fee;
Eagle County capital funding; and cash from the Capital Projects and General Fund.
Although we have included debt financing in the 2010 proposed budget to illustrate how
the project could be financed, we encourage Council to consider the following scenario
for cash funding in 2010 with the potential of subsequent replenishment of up to 80%
from a fire impact fee:
General Fund 2008 Surplus $2,341,000
General Fund Balance 1,318,000
Capital Projects Fund Balance or Deferrals 1,000,000
Eagle County 500,000
2008 Incremental Property Tax Reserved for Council Discretion 441,000
$5,600,000
Capital Funding Alternatives
• Certificates of Participation (C.O.P.'s) - This is the funding mechanism included in
the 2010 proposed budget and five-year Capital Projects Fund projection.
\n C 10/6/2009\n
2-1 -3\n
Certificates of participation are a type of bond financing collateralized by the project
being undertaken or, in some case, another important municipal building. They do
not require a TABOR election as other types of bonds do and, therefore, could be
available in April of 2010 corresponding with the desired start time for construction of
a West Vail fire station.
The projections used in the 2010 budget proposal are based on Piper Jaffray's
analysis which includes 20-year financing at 4.4% interest to fund a$5.6 million
project. Annual debt service on these C.O.P.'s is approximately $480,000.
Financing costs under this scenario are $4.2 million in addition to the $5.6 million
project costs for a total cash expenditure of $9.8 million over 20 years. The town's
investments are currently earning 0.75%. At that rate, the opportunity cost of $5.6
million is just $42,000 annually compared with an annual cost of $246,400 at the
C.O.P. rate of 4.4%.
The actual amount of C.O.P.'s required will be adjusted as costs of the station and
other potential financing sources are finalized. All numbers included in the 2010
budget at this time are planning tools, subject to formal approval by Town Council of
the project and the bond issuance.
• Eagle County - We have submitted a request for $500,000 in capital funding for the
West Vail station from Eagle County. The county has previously included this
funding in their budget; however, it must be requested annually. We submitted our
2010 request in August as part of the county's capital budgeting process and expect
a decision following the county's adoption of their 2010 budget. When we have
approval from the County Commissioners, we will adjust the proposed budget
accordingly. County funding could reduce the proposed C.O.P. debt service by
approximately $40,000 annually and $800,000 over the 20 year life of the C.O.P.'s.
• Cash - Assuming the West Vail fire station is a priority; staff recommends Council
consider the use of cash to fund the West Vail fire station, with partial replenishment
from the fire impact fee discussed below. Recognizing the challenges facing the
Capital Projects Fund in 2011 and 2012, use of cash avoids up to $4.2 million of
financing costs for this project and preserves our ability to fund larger projects in the
future as part of our long-term capital strategy.
Because we have deferred capital projects from 2010, cash is available from the
Capital Projects Fund. Staff recommends using $1.0 million for the West Vail fire
station. The proposed budget also includes $441,000 from incremental property tax
generated in 2008, which you have set aside for a capital project at your discretion.
There is a logical basis for using funds generated by property owners to pay for
increased fire protection provided by a third station. If $1 million is funded from the
capital projects budget, the ending fund balance will be $2.6 million, representing
33% of annual revenue.
The General Fund 2008 surplus is also a possible source of cash, with approximately
$2.3 of the $3.2 million available per the 2010 budget proposal as presented for
second reading.
The General Fund balance accumulated over the past several years is another
potential source. If Eagle County appropriates $500,000 as discussed above and
\n D 10/6/2009\n
2-1 -4\n
Council agrees to the cash sources mentioned above ($441,000 incremental
property tax; $1 million from the Capital Projects budget; and the remaining 2008
surplus of $2.3 million) an additional $1.3 million would be needed. Transferring that
amount from the General Fund balance, the resulting fund balance of $18.5 million
would be 64% of annual income compared with Council's goal of a minimum of 35%
during redevelopment.
• Fire Impact Fees - Outside consultants presented a nexus study for fire impact fees
and to Council on September 1, 2009. A fire impact fee of $2,373 per single family
equivalent (the maximum allowed by the study) could be expected to generate $5.1
million for capital improvements (including a third fire station) over fifteen years.
Actual amounts and timing would depend on new development activity. A fire impact
fee can be imposed by ordinance based on the nexus study already completed and
can work in conjunction with the other options discussed here. With the C.O.P.
option, the impact fee would provide cash to pay debt service. In the non-debt
option, the impact fee would replenish cash spent from existing sources in 2010.
• Federal Grant - The best funding alternative would be receipt of a$5 million federal
grant. We applied for a grant earlier this year and expect to hear on September 30tn
whether it will be awarded to us. Based upon the number of grant applicants,
however, we believe our chances of receiving the grant are small.
\n E 10/6/2009\n
2-1 -5\n
West Vail Fire Station
Cost projections
2009 2010 2011 2012 2013 2014
Amended Proposed Forecast Forecast Forecast Forecast Comments
Operations:
Revenue
Intergovernmental Revenue (Federal Grant) - 117,000 104,000 65,000 39,000 - SAFER Grant revenue
Total Revenue - 117,000 104,000 65,000 39,000 -
Expenditures
Salaries 150,000 214,710 240,780 248,003 255,444 3 FF's; starting spring 2011, Increase In resldent shlfts
Benefits - 59,850 60,000 61,800 63,654 65,564
Subtotal Compensation and Benefits - 209,850 274,710 302,580 311,657 321,007
All Other Operating Expenses - - 19,000 19,000 19,000 19,000 Flre Statlon utllltles, supplles
Heavy Equipment Operating Charges - - 20,000 20,700 21,425 22,174 Fuel and maintenance for truck
Total Expenditures - 209,850 313,710 342,280 352,082 362,181
Revenue Over (Under) Expenditures • (92,850) (209,710) (277,280) (313,082) (362,181)
Capital:
Fire Truck 570,000
Fire Station: Planning & Design 300,000
Fire Station: Construction 2,800,000 2,800,000
Total Expenditures 300,000 2,800,000 3,370,000 - - -
Debt Proceeds on Fire Certificates of Participation (5,600,000)
Debt Service on Fire Certificates of Participation 121,081 482,163 484,163 485,488 481,113
Total Debt Service and Financing: - (5,478,919) 482,163 484,163 485,488 481,113
Total Expenditures 300,000 (2,678,919) 3,852,163 484,163 485,488 481,113
\n t 0/6/2009\n
2-1-6\n
~
TOWN ~
~
PROPOSED 2010 BUDGET
October 6, 2009
Second Reading
\n 10/6/2009\n
2-1 -7\n
Town of Vail
Proposed 2010 Budget
Table of Contents
2010 Budget Highlights 1
This is a verbal summary of the key assumptions, changes, and results
of the 2010 proposed Budget.
Major Revenue Analysis 9
Summary of Changes in Personnel 10
Ten-Year Summary of Budgeted Positions by Department 11
Employee Benefits Summary 13
This report shows the list of employee benefits by percentage and costs.
General Fund Revenue and Expenditures 15
This schedule shows the major revenue and expenditures by category
In the General Fund
Contributions and Special Events 17
Proposed expenditures for the 2010 budget.
Capital Plan Summary 26
This summary provides project costs grouped by type of capital project (i.e. "Roads")
Real Estate Transfer Tax Fund Revenue and Expenditures 29
This schedule shows revenue by type and expenditures by project in the RETT
Fund for 2008, 2009 and proposed 2010.
Marketing Fund Revenue and Expenditures 31
Debt Services Fund and Expenditures 31
Heavy Equipment Fund Revenue and Expenditures 32
Dispatch Services Fund Revenue and Expenditures 33
Conference Center Fund Revenue and Expenditures 34
Health Insurance Fund Revenue and Expenditures 34
\n 10/6/2009\n
2-1 -8\n
TOWN OF VAIL
2010 BUDGET PROPOSAL
GENERAL AND RELATED FUNDS
The Town of Vail 2010 budget proposal presented in this document reflects the town's
vision to be the premier mountain resort community in a fiscally responsible manner.
During 2009, the budget was adjusted for reduced revenue projections as well as
significant reductions in expenditures. Specifically, the revenue budget has been
reduced by $3.0 million, and operating expenditures have been cut by $2.9 million.
Capital projects in both the Capital and RETT funds have been deferred to later years, or
in some cases will be completed early due to cost savings. In June, Council agreed to
use the $3.2 million of surplus from 2008 to support ongoing operations in 2009 and
2010. 2010 no longer requires the use of surplus, as indicated in this second reading of
the budget ordinance. During the budget process for 2011, staff will propose additional
changes to operations in order to function within annual revenues.
This document has been updated to reflect changes made in the General Fund, Capital
Projects Fund and the Real Estate Transfer Tax (RETT) Fund. All changes are
highlighted in gray.
REVENUE
The town's 2010 budget is funded by a projected $46.9 million net revenue budget.
Net revenues exclude inter-fund charges and transfers. 2010 projected revenues are a
11.0% increase from the 2009 forecast and a 19% reduction from 2008. (See page 9 for
the Major Revenue Analysis). The below chart identifies the various sources of town
revenue:
WHERE THE MONEY COMES FROM
2010 Proposed Net Revenue $46.9 million
Rent, Fines &
Miscellaneous
7%
Earnings on Investments
Charges for Services
3%
Transportation Centers
120o Sales Tax
35%
Intergovernmental
Revenue
10%
Licenses and Permits
2%
Real Estate Transfer Tax Property and Ownership
9%
Ski Lift Tax and Use Tax Tax
Franchise Fees 1% 11%
9%
\n 1 10/6/2009\n
2-1 -9\n
Sales Tax will produce approximately 35% of annual revenue for 2010. The $16.6
million of sales tax projected is flat with the 2009 budget, and a 15% decrease from 2008
collections.
Real Estate Transfer Tax collections of $4.3 million represent 9% of total annual
revenues. Since 2004, we have separated RETT revenue into two categories:
collections from major redevelopment projects (such as Arrabelle, Four Seasons, Ritz
Carlton Residences, etc.) and "base" collections, which represent all other real estate
transactions. This separation allows for more accurate trending. "Base" collections are
projected flat for 2010, and collections from major redevelopment are budgeted at an
increase with the assumption that the Four Seasons, Ritz Carlton Residences and
Solaris will begin sales during 2010.
Property and Ownership Tax of $5.0 million will generate 11 % of total revenues for 2010.
The current base mil levy is 4.69 and constitutes 10% of the average taxpayer's property
tax bill. The property tax projection was increased by $200,000 based on the August '09
report received from the County assessor. Ownership tax was budgeted flat with 2009.
Parking revenue from the transportation centers is projected at $5.4 million for 2010, or
12% of total revenues. This projection is flat with the 2009 budget.
Intergovernmental revenue includes federal and state grants, county sales tax, county
road and bridge tax, highway users' tax, cigarette tax and E911 Authority Board. For
2010, this revenue source represents $4.8 million, or 10% of total revenues for the town.
A majority of this revenue stems from the federal transit center grant ($2.5 million
expected in 2010), $117,000 for fire fighters from the SAFER grant, and $82,000 for a
police officer from the COPS grant.
Ski Lift Tax and Franchise Fees total $3.1 million and $1.1 million, respectively for 2010,
virtually flat with the 2009 budget. These revenues represent 9% of the total annual
revenue.
\n 2 10/6/2009\n
2-1 -10\n
EXPENDITURES
The town's expenditure budget for 2010 is $51.2 million excluding inter-fund transfers
and charges. This is a 10.4% decrease from the 2009 amended budget.
Sixty-five percent of the expenditures are to provide municipal services and thirty-five
percent to fund capital improvements including debt service.
WHERE THE MONEY GOES
2010 Proposed Expenditures $51.2 million
Debt Service, 5%
Capital Improvements, Municipa Servi es Personnel, 43%
30% 6 %
Materials & Services,
18%
Contributions,
Marketing & Special
Events, 4%
Within municipal services, 43% of spending is related to staffing costs. These costs
include salary expense, overtime, and benefits such as health insurance, disability
coverage, worker's compensation, pension, life insurance, unemployment and Medicare.
The town's operations are supported by 289 full time equivalent (FTE) positions in 2010,
down from 300 at the beginning of 2009. Of these, 221.5 are full-time regular
employees. During 2009, the town reduced a net of 10.6 FTEs. The only additions to
the 2010 proposed budget are two dispatch services positions which will be externally
funded by the E911 Board. The town is proceeding with a federal "COPS" grant, which
will fund one police office for three years (four year commitment). This grant will fund a
position that has been previously budgeted, but is currently vacant. Also included in the
2010 proposed budget is the acceptance of the SAFER grant, which will fund a portion
of 3 fire fighters for 4 years. This grant acceptance is dependent upon Council moving
forward with the West Vail Fire Station construction. Please refer to page 10 for a
detailed explanation of FTE changes, and page 11 for a 10 year history of the town's
FTE count.
Employee benefits are projected at $5.7 million, representing 36.3% of salary expense
for 2010 (please refer to page 13 for a breakout of employee benefits). The largest
single component of benefit cost is health insurance at 43%, followed by pension
contributions at 38%.
\n 3 10/6/2009\n
2-1 -11\n
BENEFIT COSTS
By Category
Wellness Benefit
Medicare 3%
4%
Health Insurance
43%
Pension
38%
Life, Disability, and
Unemployment
Workers' Insurance
Compensation 7%
Insurance
5%
The town is self-insured and has managed rising benefit costs by increasing healthcare
contributions paid by both the town and the employee, utilizing forfeited pension benefits
to offset pension contributions, and using $150,000 of reserves in the 2010 Health
Insurance Fund to offset an 8% trend in expected claims experience. The reserve will
be maintained at a healthy level, and is adequate to cover 47% of annual claims
expense (guideline is normally 35%). See page 34 for a detailed fund statement for the
Health Insurance Fund.
While the above narrative summarized the overall proposed town financial outlook for
2010, the following provides an explanation of budgetary assumptions for each fund:
GENERAL FUND
The General Fund supports the town's basic municipal operations. The attached
General Fund proposed budget has been balanced, which results in a projected fund
balance of $22.2 million at the end of 2010, representing 76% of annual revenues. 35%
was the Council directive in prior years as the minimum fund balance during
redevelopment.
REVENUE - $29,095,088
The General Fund's primary source of revenue is sales tax followed by parking, property
and ownership tax, and lift tax.
Sales Tax - $10,126,000
In this budget proposal, 61 % of the town's 4% general sales tax is allocated to the
General Fund. The remaining 39% is allocated to the Capital Projects Fund. This split
\n 4 10/6/2009\n
2-1 -12\n
is the same percentage approved in the 2009 original budget. However, by Charter,
approval of this budget will require an affirmative vote by five out of seven Council
members (a super majority) because less than 50% of the sales tax revenue will be
dedicated to capital acquisition and improvements. 2010 sales tax revenue is
projected to be flat with the 2009 budget. 2009 is currently budgeted at a 15%
decrease from 2008.
Property Tax, Parking Revenue, Ski Lift Tax and Franchise Fees budgetary
assumptions were discussed above, in the Revenue section.
Licenses and Permit Fees - $732,200
The largest component of licenses and permits is construction permit fees, which
includes building, mechanical, plumbing, and electrical permits. The 2010 budget for
construction permits is projected at a 45% decrease from 2009 due to limited
construction activity.
EXPENDITURES - $29,095,088
During the budget process, the town manager directed the following goals:
• 0% increase to operations
• 0% performance-based merit pool for salaries & wages
• Maintain benefits cost at 40% or less of full-time employee total wages
All three goals were met or exceeded. Departmental expenditures came in at a
decrease of 7.0% compared to the original 2009 budget and a decrease of 0.7%
compared to the amended 2009 budget for operating expenditures. The departments
made additional reductions which resulted in a total decrease in spite of additional
charges for loading and delivery of $75,000 and a 6% increase in utilities ($65,000).
Charges to the departments for fleet maintenance and replacement increased 5%
($132,500) due to the uncertainty of fuel costs. Although 3 new fire fighters (partially
funded by the SAFER grant) are currently included, total personnel costs are proposed
at a 1.0% decrease, and the cost of benefits for full-time employees came in under the
goal in spite of an overall increase of 0.7 percentage points for a total of 36.3% of wages
(page 13). All of the above result in total expenditures for the General Fund at a
decrease of 0.7% from the 2009 amended budget.
Council contribution requests are included in this proposal so that Council can review
them as a part of the entire budget and evaluate financial impact to the town. Of the
$2.0 million in funding requests, $1.6 million is recommended by staff (flat with 2009).
Currently, funding for Council contributions is included in the proposed budget at this
level. Please refer to pages 17-25 for detailed information regarding Council
contributions.
CAPITAL PROJECTS FUND
REVENUE - $10,459,515
Sales tax is a primary revenue source for capital projects. For 2010, $6,474,000 or 39%
of the town's projected sales tax revenue is allocated to the Capital Projects Fund. This
is the same split used in the 2009 original budget.
\n $ 10/6/2009\n
2-1 -13\n
Federal grant revenue of $2.5M is included, however that money is restricted to use
toward a transit center and is offset by the same amount of expenditure, currently shown
as a transfer to the Vail Reinvestment Authority. An additional $28,500 of grant money
has been awarded to the police department for the LiveScan Interface software, which
links the town's software data to other agencies.
The sale of the Arosa Drive duplex employee housing units is included in 2010, for a
total of $770,000. This will reimburse the town for construction costs incurred in 2009,
also budgeted at $770,000.
Use Tax collections are budgeted at $500,000, flat with the 2009 amended budget. No
major projects are assumed.
EXPENDITURES - $14,499,794
In addition to a debt service payment totaling $2.3 million, noteworthy projects for 2010
include:
• Annual capital maintenance of town facilities, parking structures and streets
totaling $1.8M.
• Neighborhood road reconstruction of $1.1 M for Mill Creek Circle to correspond
with a project to be completed by the Eagle River Water and Sanitation District.
Road reconstruction of Vail Valley Drive was put on hold until 2011.
• Replacement of 6 town buses ($2.2 million).
• Annual budget of $500,000 for the purchase or buy-down of employee housing
• Transfer of federal grant money for the transit center to the Vail Reinvestment
Authority (shown both in revenue and expense): $2.5M
Since the first reading of the 2010 proposed budget, expenditures have been updated to
include assumptions relating to the West Vail Fire Station. The Capital Projects Fund
now includes construction of the station at an estimated $5.6 million, offset by
Certificates of Participation (COPs) and the related debt service ($121,081 in 2010, and
approximately $480,000 each year thereafter for 20 years). Expenditures also include
the purchase of a new fire truck in 2011 ($570,000).
The Capital Projects fund is projected to have a fund balance of $6.3M at the end of
2010, not including unfunded projects.
Changing economic conditions require a new look at our current capital strategic plan.
Beyond 2011, our current projections indicate a lack of sufficient funding for the town's
capital needs. Council and staff will be challenged to prioritize capital projects and how
to fund them.
Potential revenue sources and funding mechanisms not incorporated in capital
projections at this time include impact fees, a$4.3 million commitment from Vail Resorts
for net new parking, new debt financing, potential use of Conference Center Funds,
changing the split sales tax, and potential transfer of General Fund balance. All of these
sources, along with a thoughtful prioritization of projects will be reviewed by staff during
the 2011 budget process.
\n 6 10/6/2009\n
2-1 -14\n
REAL ESTATE TRANSFER TAX (RETT) FUND
REVENUE - $4,818,826
The primary revenue source for this fund is the 1% real estate transfer tax, accounting
for $4,283,000 in projected revenue for 2010. Base transactions are budgeted flat
compared to the 2009 forecast however preliminary sales from the Four Seasons, Ritz
Carlton Residences and Solaris contribute to the overall increase. Although all three
projects are scheduled for completion by July, 2010, budgeted revenue is based on only
25% of units selling, at 80% of current list price.
EXPENDITURES - $5,054,905
Use of the RETT Fund is restricted by ordinance to parks, recreation, open space, and
environmental sustainability. In addition to ongoing capital maintenance items of $2.5M,
noteworthy projects for 2010 include:
• Continued master planning for Ford Park, including parking survey work ($1.OM).
• Improvements to VRD-managed assets totaling $690K. Significant projects
include improvements to the golf clubhouse, tennis court repairs, and ADA
access for both the clubhouse and youth services facility.
• Reconstruction of the Red Sandstone Park and Playground ($439K).
• Continuation of Forest Health projects ($265K).
• Environmental Sustainability programs ($250K).
The RETT fund is projected to have a fund balance of $9.4 million by the end of 2010.
VAIL MARKETING FUND
Business license fees provide the revenue for this fund, which is restricted to marketing
Vail. Revenue is expected to be down less than one percent compared to 2009.
Expenditures for marketing through the Commission on Special Events (CSE) are flat at
$280,000.
DEBT SERVICE FUND
This fund is used to manage principal and interest on the town's outstanding debt.
Funds are transferred from the Capital Projects Fund to meet annual debt service
requirements and to cover the next upcoming principal and interest payments on the
2002B and 2008 bonds. All debt (principal balance of $6.3M at 12/31 /09) is scheduled
to be repaid by the end of 2012.
\n 10/6/2009\n
2-1 -15\n
HEAVY EQUIPMENT FUND
This is an internal services fund that manages the maintenance and repair of town
vehicles and equipment and the purchase of replacement vehicles other than buses and
fire trucks. Costs are charged back to departments based on their use of the vehicles
and equipment. The 5% increase in charges back to the departments is attributable to
the uncertainty of fuel costs in 2010 (during 2009, the fuel budget was reduced
significantly).
DISPATCH SERVICES FUND
This is an enterprise fund, e.g., more than half of its revenue is from sources outside of
the town, managing emergency communications for all of Eagle County. The county
and 911 Board currently funds seven dispatcher positions and a systems engineer. In
2010, this will increase to nine dispatchers and a system engineer.
CONFERENCE CENTER FUND
This fund was established in 2003 to account for a 1.5% public accommodations tax and
a.5% sales tax imposed by election for the purpose of building and operating a
conference center in the town. These taxes were rescinded by election in November of
2005. A TABOR election is required to release Conference Center funds for any
purpose. The fund balance is projected to be $9.4M by the end of 2010.
HEALTH INSURANCE FUND
This internal services fund manages the costs of providing health and short-term
disability insurance to employees. Net costs are charged to departments as employee
benefits. Since the town is self-insured on these items, a sufficient fund balance is
maintained to absorb extraordinary claims experience. Claims over $75,000 per person
are covered by an indemnity "stop loss" insurance product. Although increasing
healthcare costs are shared with employees, staff has recommended use of $150,000 of
fund balance to help offset the anticipated increase in medical claims for 2010.
\n g 10/6/2009\n
2-1 -16\n
Major Revenue Analysis
2010 Budget
2005 2006 2007 2008 2009 2009 2010 2011
Actual Actual Ac[ual Actual Budget Forecas[ Proposed Projection Commen[s
vs.'08 acwel vs.'OS acwal 'm vs.'09 amanti a. vs. 2010
General Sales Taz 16,791,157 17,986,796 18,913,138 19,631,366 19,400.000 16,600,000 16,600,000 17,430.000 2009 collections reduced by 15%; Rat in 2010:5% increase in 2011
7.8% 7.1 % 5.2% 3B% -1.2'% -15 .r./ 0.0% 5.0%
RETT Tax 6,206p54 6,239,744 6,536,118 9,091,917 6,241,000 2,420,000 4,283,000 3,561,000 Projeclion for 2009 reauced. mis change also alterea me 2010 - 2014 projections
28.0 % 0.5 % 1 .7 % 39.1 % -31.4 % -714% 77.0 % -16.9 % 2010 inGludes intial Sales of Solaris. RitZ and Four Seasons estimated at 25%
oP total units available, at 80 % oP the currently listed price.
Parking Revenue 3,651.537 4.007.334 4.514,392 4705,985 5,680,744 5,432744 5,432744 5,622.900 2009 reduced for pass sales 2010 Flat with'09: 2011 3.5 % increase
'I1.1% 97% 12.7% 1 .2% 20.7% 154 % 0.0%i 3.5%
Property Taz Revenue 2.468,978 2,750,693 2,819,823 4,092,056 4.110,000 4,110,000 4,830,647 4,830,647 Updated based on August'09 report from CounTy assessor;
0 .1'/ 11 11/1, 25 / 15.1 / 0 .1 'G, a<% 17.5'/ o o/ did not indude potential abatement mils as a safeguard against future appeals
Lik Taz Revenue 2,777,698 2,975,097 3,039,619 3,277,703 3,190,000 3,115,000 3,115,000 3,193,000 2009 based on YTD ac[ual and assumes remainder of year to be flat with
11.3 % 7.1 % 22% 7.8 % -27 % -5.0% 0 0% 25% 2008 (net 5% decr); 2010 Flat with 2009 and 2011 slight increase of 2.5%
Constructlon Fees 2,466954 3.481.989 4.992752 3799,444 1,681250 1,261,250 673250 673,250 Reduced based on slowdown of redevelopment activiry; No major
533'/, 11.2%~3.~%-23.9% -55.8%-66.8%-46.6%, 0.0%, IedeVelopmentpYOjeCtsassumedfDl'2010o12011
Construction Use Taz - - - 608.483 1.000,000 500,000 500,000 500.000 Reduced hased on slowdown of redevelopment activiry; No major
N/A 61.3 % -17.8 % 0.0 % 0.0 % fedeVelopment projeGts assUmed for 2009 thYU 2011
Other Taxes 1,251,928 1.367,139 1,399739 1.644.975 1,298,719 1,333,719 1.335200 1,341,760 County sales tax, Road & Bridge. Hwy users revenue, etc.
-02'/ 92'% 21% 17.5/. -21 0'/ -18.9ti O.T/ 0.5/
Federal I County Grants 19.500 1,739.052 59.542 - 1,400.000 120.834 2,707,015 1.515.000 S120K in'09 and $25M in'10 fortransit center; 2010 SAFER grant $117K,
NA N/A NIA NIA NIA NIA 21~0.3 0 <<<.o a COPs Grant $82K and $28.51K police LlveScan software: 2011: buses 6600K.
bridge reconstruction 5828K
Earnings on Investmen[s 1,112,872 2,133,315 2,585,412 1,478,466 985,111 298,719 240,200 354,906 2009 based on .5% retum on fund balances; 2010 flat but reduced fund
199.39K 91.7% 21.2% -428a -33.4% -79.8% -19.6% 478% balance5:2011basedon1%fetum
Rental Income 780214 827280 897.958 949.961 795.300 906.382 882796 905.000 2009 increase due to additional employee units to rent 2010 and 2011 flat
-3.0% 6.0% 8.51/1 5.8% -16.3% -1 .6%i -2.6% 2.5% With2009
E911 and Interegency Dispatch 1,165,164 1.337.583 1.528.608 1.657.622 1,814.512 1.846.415 1,916.339 1,956,776 Incl. adding 1 FTE inid-year 2009 and 1 more FTE 2010 (funded by E911)
7.1 % 1m.8 11 .3/ 8., % 9.51/1' 11.2 3.8% 21 i, Otherwise. 2010 interagency charges Flatwith 2009: 1.5% increase for 2011
All Other Revenue 14250,560 5,317,935 7,558,115 7,080720 3.348,558 4,169,534 4,348,765 3.868270 20051nduded S4M Conference Center collectlons & 52M project relmb.
17.0/ t8.1/ 12 ,1y -6.3/ 527/ -11.1%, 1 .3/ -11 .01/120071nduded612MrecreaCionammenlCiesandS1.3Mprojectreimb.
2008 Induded over S1 M of project relmbursement and $500K in Employee
Total Revenue 48,941716 50.163.958 54.845217 58.018.698 50.945.194 42.114.597 46.862.956 45752509 Housing Fee-in-Lieu
% comPared to Prior Year 11.1 % 2.5 % 9.3 % 5.8 % -12.2%: -27.4%: 11.3%: -2.1%
\n 10/6/2009\n
2 -1g 17\n
Town of Vail 2008 Budget
Summary of Changes in Personnel
From 2009 Original Budget to 2010 Budget
2009
Changes Comments
Full-time Regular Positions
Fire 3.00 Fire fighters for new West Vail station; partially funded by grant
Transit - Buses (2.00) Reversed the conversion of 2 seasonals to full-time employees
Community Development (1.00) Reduced planner position
Community Development (1.00) Reduced electrical inspector vacancy
Fleet Maintenance (1.00) Converted full-time journey mechanic to summer seasonal
(2.00)
Fixed Term / Externally Funded
Community Development (3.50) Building inspector, plans examiner, Sr. Planner and Admin support
Fire (2.00) Fire inspectors
Police (3.00) CEO
Capital projects (1.50) Engineer and .5 streetscape inspector
Dispatch 2.00 E911 funding two additional dispatch positions
(8.00)
Seasonal Positions
Public Works Street Mtce (0.96) Remove 2 seasonals
Parks - Landscaping (1.44) Remove 3 seasonals
Transit - Buses 1.76 Reversed the conversion of 2 seasonals to full-time employees
Fleet Maintenance 0.25 Converted full-time journey mechanic to summer seasonal
Community Development (0.25) Removed Planning Intern
(0.64)
Total Changes to FTE Count: (10.64)
\n 10 10/6/2009\n
2-1 -18\n
TOWI OF VA[L 20U9 6GDGGT
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
2010
Positions
Department 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Change
Full-Time Regular Positions - Funded by TOV
Town Officials 6.50 7.10 7.10 6.50 6.90 6.90 7.06 6.23 6.23 6.23 0.00
Administrative Services 18.45 18.00 18.00 18.00 19.15 18.15 19.68 21.02 20.35 20.35 0.00
Community Development 14.00 15.00 15.00 14.00 13.85 13.85 15.18 15.18 17.85 15.85 (2.00)
Fire 16.00 18.20 18.20 18.00 18.00 18.00 18.00 22.00 2125 24.25 3.00
Police and Communications 61.25 60.25 61.75 54.25 56.25 54.25 54.50 54.50 54.50 54.50 0.00
Library 8.75 8.75 8.75 6.38 6.38 6.38 6.63 6.63 6.55 6.55 0.00
Public Works, Streets & Roads, L 30.00 29.00 29.75 29.75 31.25 31.75 31.75 31.75 30.80 30.80 0.00
Transportation & Parking 28.50 28.50 28.50 27.50 30.50 31.00 31.00 31.00 33.00 31.00 (2.00)
Fleet Maintenance 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 12.00 (1.00)
Facility Maintenance 21.50 21.50 20.50 20.50 20.00 20.00 20.00 20.00 20.00 20.00 0.00
Capital Projects 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00
Total FTE's - Full-Time Regular 278.95 220.30 227.55 208.88 216.28 213.28 216.80 221.31 223.53 221.53 (2.00)
Fixed Term Employees
Administrative Services 1.00 1.00 1.00 - 1.00 - - - - 0.00
Community Development 2.00 6.00 6.00 5.00 4.00 4.00 0.50 (3.50)
Fire 1.00 2.00 2.00 2.00 2.00 - (2.00)
Police and Communications - - - - 1.48 3.48 3.48 3.48 3.00 - (3.00)
Public Works, Streets & Roads, Landscaping 1.75 1.63 1.63 1.63 1.50 1.50 0.00
Capital Projects 125 1.63 1.63 1.63 1.50 - (1.50)
Document Imaging 0.75 0.75 0.75 0.75 1.00 1.00 1.00 0.00
Total Fixed-Term 0.00 1.00 1.00 3.75 1223 16.49 14.49 13.74 13.00 3.00 (10.00)
Externally Funded Employees
Police and Communications \n 4.00 4.00 7.50 8.00 1 0/6/K09\n 8 00 9.00 9.00 9.00 11.00 2.00
2-1-19\n
11
TOWI OF VA[L 20U9 6GDGGT
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
2010
Positions
Department 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Change
TExternally Funded 4.00 4.00 7.50 8.00 6.50 8.00 9.00 9.00 9.00 11.00 2.00
Seasonal Positions - Funded by TOV
Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Administrative Services 0.42 0.42 0.42 0.42 0.98 1.04 0.59 1.19 1.94 1.94 0.00
Community Development 0.96 0.96 0.96 0.48 0.00 0.00 0.00 125 0.25 0.00 (0.25)
Fire 1.40 1.40 1.40 1.51 1.68 720 7.20 10.20 10.20 0.00
Police and Communications 0.93 0.93 0.48 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Library 0.93 0.93 1.09 2.48 2.48 2.48 1.70 1.70 1.70 1.70 0.00
Public Works/ Streets & Roads/L~ 10.18 10.18 9.55 7.57 8.69 8.94 11.42 11.90 12.86 10.46 (2.40)
Transportation & Parking 25.75 28.00 26.89 25.84 23.24 22.78 25.31 26.70 25.70 27.46 1.76
Fleet Maintenance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.25 025
Facility Maintenance 0.83 0.83 0.83 1.33 1.33 1.36 1.38 1.38 1.38 1.38 0.00
Total Seasonal / Part-Time 40.00 43.65 41.62 39.52 3823 38.28 47.60 51.32 54.03 53.39 (0.64)
All FTE's (Full-Time Equivalents)
Town Officials 6.50 7.10 7.10 6.50 6.90 6.90 7.06 6.23 6.23 6.23 0.00
Administrative Services 18.87 19.42 19.42 19.42 20.13 20.19 20.27 22.21 22.29 2229 0.00
Community Development 14.96 15.96 15.96 16.48 19.85 19.85 20.18 20.43 22.10 16.35 (5.75)
Fire 16.00 19.60 19.60 19.40 20.51 21.68 2720 31.20 33.45 34.45 1.00
Admin 3.00 3.00 2.00 2.00 2.00 2.00 2.00 0.00
Patrol 27.00 28.98 30.48 31.00 3125 31.00 28.00 (3.00)
Investigation 5.00 5.00 5.00 5.00 5.00 5.00 5.00 0.00
Records 5.25 525 5.25 5.50 525 5.50 5.50 0.00
Dispatch 22.00 22.00 23.00 23.48 23.48 23.00 25.00 2.00
Police and Dispatch Total 62.18 61.18 62.23 6225 64.23 65.73 66.98 66.98 66.50 65.50 (1.00)
Library 9.68 9.68 9.84 8.86 8.86 8.86 8.33 8.33 8.25 825 0.00
Public Works, Streets & Roads 40.18 39.18 39.30 37.32 41.69 42.32 44.80 45.28 45.16 42.76 (2.40)
Transportation & Parking 5425 56.50 55.39 53.34 53.74 53.78 56.31 57.70 58.70 58.46 (024)
Fleet Maintenance 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 13.00 12.25 (0.75)
Facility Maintenance 22.33 22.33 21.33 21.83 21.33 21.36 21.38 21.38 21.38 21.38 0.00
Capital Projects 1.00 1.00 1.00 1.75 3.00 2.38 2.38 2.63 2.50 1.00 (1.50)
Total FTE's 258.95 264.95 264.17 260.15 273.24 276.05 287.88 295.37 299.56 288.92 (10.64)
\n 10/6/2009\n
2- 1 - 20\n
12
Town of Vail
Employee Benefits
2008 2009 2010
Actual % Salary Budget % Salary Proposed % Salary
Full-Time Regular Employees
Fee Based
Health Insurance 2,300,000 17.6% 2,475,000 17.2% 2,475,000 18.0°/o
Group Term Life and Accidental Death Insurance 258,578 2.0% 85,000 0.6% 90,000 0.7%
Long-term Disability Insurance 60,000 0.4% 60,000 0.4%
Survivor's Life Insurance 76,000 0.5% 75,000 0.5%
Short-term Disability Insurance 40,000 0.3% 40,000 0.3% 35,000 0.3%
Wellness Benefit 98,672 0.8% 94,000 0.7% 96,000 0.7%
Sworn Officer Death and Disability Insurance 56,263 0.4% 62,000 0.4% 70,000 0.5%
Subtotal Fee Based 2,753,513 21.1% 2,892,000 20.1°/o 2,901,000 21.1%
Payroll Based
Pension Contribution 1,959,542 15.0% 2,271,720 15.8% 2,105,425 15.3%
Medicare 170,794 1.3% 208,114 1.5% 199,263 1.5%
Workers' Compensation Insurance 192,871 1.5% 194,100 1.4% 228,500 1.7%
Unemployment Compensation Insurance 27,846 0.2% 43,100 0.3% 48,100 0.4%
Subtotal Payroll Based 2,351,053 18.0% 2,717,034 18.9% 2,581,289 18.8%
Total Full-Time Benefits 5,104,566 39.1% 5,609,034 39.1°/o 5,482,289 39.9%
Part-Time and Seasonal Employees
Fee Based
Wellness 78,012 4.1% 80,000 4.2% 75,000 4.0%
Wellness - Boards & Commissions 9,100 0.5%
Mini-Med Program 20,000 1.0% 16,000 0.8%
Payroll Based
Pension Contribution 28,546 1.5% 28,769 1.5% 28,381 1.5%
Medicare 27,594 1.5% 27,810 1.5°/o 27,435 1.5%
Workers' Compensation Insurance 28,122 1.5% 25,900 1.4% 31,500 1.7%
Unemployment Compensation Insurance 4,060 0.2% 5,754 0.3% 6,622 0.4%
Subtotal Payroll Based 88,322 4.7% 88,233 4.6% 93,938 5.0%
Total Part-Time and Seasonal Benefits 166,334 8.8% 188,233 9.8% 194,038 10.3%
Total Benefits - All Employees 5,270,900 35.2% 5,797,267 35.6% 5,676,326 36.3%
Salary expense: Full time employees 14,352,706 13,821,791
Salary expense: Part-time/seasonal employees 1,917,923 1,892,047
Total Salary expense (not incl OT): 16,270,629 15,713,838
Note: Total cost has decreased from 2009 by $120,941
The percentage increases because total salary expense has gone down
\n 13 10/6/2009\n
2-1 -21\n
Town of Vail Health Care Plan
Employee Contribution Summary
2009 employee costs 2008 Employee Contributions 2007 Employee Contributions 2006 Employee Contributions 2005 Employee Contributions
Monthly Premiums Employee only $30 to $60
(deducted from Employee +1 $60 to $120 $ 268,260.00 $ 209,808.00 $ 201,276.00 $ 210,691.00
paychecks) Family $90 to $180
Rx $5 to $45
Co-pays: 90 day Rx $10 - $90
Varies ($25 & up to full
Physician visit cost of deductible)
Deductibles: Individual $250 to $2,000
Family $500 to $4,000
% of total bill to be paid by $ 275,443.00 $ 292,578.00 $ 260,226.00 $ 257,956.00
Co-Insurance Patient - afterdeductible,
up to the out-of-pocket 10% to 40% depending
maximum upon plan and network
Out of Pocket
Maximums Individual $2,500 to $4,500
Family $4,000 to $8,500
Preventative Services $0
Dental Basic & Major Services 30 % to 50 % $ 66,833.00 $ 65,357.00 $ 54,469.00 $ 52,555.00
Maximum of $1500/ ear 100 % of charges over $1
Total Employee Contributions $ 610,536.00 27 567,743.00 20 515,971.00 25 521,202.00 29 %
Total Eligible Charges for Plan
$ 2,292,361.00 $ 2,899,405.00 $ 2.081,412.00 $ 1.809,017.00
\n 1kp/6/2009\n
2 - 1 - 22\n
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
2009 0% 5% 2% 2% 2%
2008 Original 2009 2010 2011 2012 2013 2014
Actual Budget Amended Proposed Forecast Forecasf Forecas[ Forecast
Revenue
Total Sales Tax Revenue: S 19,631,366 3 19,400,000 9 16,600,000 5 16,600,000 5 17,430,000 S 17,780,000 S 18,135,000 5 18,500,000
Sales Tax Split b/t Gen'I Fund & Capital Fund 59141 61139 59141 61139 61139 61/39 61139 61/39
SalesTax - GeneralFund S 11,640,000 $ 11,860,000 $ 9,760,000 S 10,126,000 $ 10,630,000 $ 10,846,000 S 11,063,000 5 11,285,000
Propcrty and Owncrship 4,309,622 4,293,500 4,293,500 5,013,647 5,013,647 4,391,000 4,398,000 4,482,000
SkiLiftTax 3,277,703 3,190.000 3.115,000 3.115,000 3.193.000 3,288,800 3,357,500 3,489,100
Franchisc Fees, Penalties, and OtherTaxes 1,075,209 899,935 1,049,935 1,056,126 1,091,653 1,122,700 1,156,400 1,191,100
Licenses & Pcrmits 3,903,026 1,755,200 1,335,200 732,200 745,000 781,250 804,000 827,000
Intergovemmental Revenue 1,706,197 1,308,719 1,384,953 1,544,000 1,562,975 1,573,373 1,493,400 1,420,900 SAFER grant added ($177 Yr 7,$704 Yr 2.$65 Yr 3,$39 Yr 4)
Transporta[ion Ccn[ers 4,816,505 5,680,744 5,432,744 5,432,744 5,622,900 5,819,700 6,023,400 6,234,200
Charges tor Scrvices 1.000,733 798.838 716,788 724,775 691.100 666,340 694,730 724,743
Fines & Forfei[ures 396,707 260,000 260,000 260,000 269,100 278,500 288,200 298,300
Eamings on Investments 571,073 495,000 115,000 115,000 215,000 423,100 612,100 585,400
Rental Revenuc 949,961 795,300 906,382 882,796 905,000 936,700 969,500 1,003,400
Miscellancous and Project Reimbursements 163,025 59,000 118,440 92,800 91,000 94,200 97,500 100,900
Total Revenue 33,809,761 31,396,236 28,487,942 29,095,088 30,029,775 30,221,663 30,987,730 31,641,443
2.1% 32% 0.6% 25% 2.1%
Expenditures
Salaries 19,919,994 14,119,592 13,679,687 13,530,070 13,874,405 14,310,266 14,739,574 15,181,761 3 FF's added Jan 2010; Resident shiRs added starting spring 2011
Benefi[s 4,404,800 4,795,382 4,665,287 4,619,212 4,718,068 4,859,610 5,005,398 5,155,560 Savings from vacant positions $24271K (salary 8 benefits)
Subtotal Compensa[ion and Benefits 17,724,794 18,914,974 18,338,974 18,149,282 18,592,479 19,169,876 19,744,972 20,937,921
-1.0% 2.4% 9.1% 3.01/1, 3.0%
Contributions, Marke[ing and Special Events 1,366,668 1,315,675 1,322,125 1,225,025 1,286,276 1,328,000 1,367,800 1,408,800
All OtherOperating Expenses 7,038,794 7,383,434 6,241,412 6,206,218 6,434,000 6,572,400 6,713,700 6,915,900 Added $45K for elec insp; $61K for Treas fees; utili[ies 8 ops ofthird
fire sta[ion ($19K) '11 -14
Heavy Equipmcnt Opcrating Chargcs 2,351,269 2,147,637 1,940,928 2,074,812 2,198,553 2,275,502 2,355,145 2,437,575 2011: $20K per year for maintenance and fuel of new fire truck
Heavy Equipmen[ Replacemen[ Charges 635,903 678,881 678,881 677,538 980,100 865,944 966,700 777,000
DispatchScrvices 533,164 543,072 543,072 522,213 544,220 571,087 593,715 615,667
Total Expcndi[ures 29,650,592 30,983,673 29,065,392 28,855,088 30,035,622 30,782,809 31,742,032 32,492,263
-07% 4.1% 2.5% 9.1°0 2.4%
Revenue Over (Under) Expenditures 4,159,169 412,563 (577,450) 240,000 (5,847) (561,10.6) (750.,302) (850,820)
Transferto Capital Projects Fund (441,000)
Winter Economic Marketing Campaign (550,000)
Investment in Employee Home Ownership' (375,000) (250,000) (240,000) (250,000) (250,000) (250,000) (250,000) Reduced [0 6 employees at $40K each for2010
Total Expendi[ures 30,641,592 91,358,679 29,315,392 29,095,088 90,285,622 31,092,809 31,992,032 92,742,269
Use of 2008 Surplus 827,450
Ne[Surplus(Expenditures) 3,168,169 37,563 (255,847) (811,146) (1,004,302) (1,100,820)
Beginning Fund Balance 19,834,717 21,563,411 23,002,886 22,175,436 22,175,496 21,919,589 21,108,443 20,104,140
Ending Fund Balance 5 23,002,886 5 21,600,974 5 22,175,436 5 22,175,436 5 21,919,589 S 21,108,443 5 20,104,140 5 19,003,320
Perccnt to Annual Revenue 68 % 69 % 78 % 76 % 79 % 70 % 65 % 60 %
' EHOP program is not a permanent expenditure. These funds get retumed to the town if the employee
sells or refinances the home. this -item is considered an "Accounts Receivable" Item. but due to govemmental
accounting niles must be shown as an expenditure for appropriation and budgeting purposes.
\n 10/6/2009\n
2 - 11; 23\n
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
2009 2009
2008 Original Amended 2010 2011 2012 2013 2014
Actual Budget Budget Budget Forecast Forecast Forecast Forecast
Revenue
Total Sales Tax Revenue: S 19.631.366 S 19.400:000 5 16.600:000 5 16.600.000 5 17.430.000 S 17.780.000 S 15.135.000 S 1S.500:000
Sales Tax Split b/t Gen9 Fund & Capital Fund 59141 61139 59141 61139 61139 61139 61139 61139
SalesTax S 11.640.000 S 11.860.000 S 9]60.000 S 10.126.000 S 10.630.000 S 10.846.000 S 11,063.000 S 11285.000
Property and Ownership 4.309.622 4293500 4293500 5.013.647 5.013.647 4.391.000 4.398.000 4.482.000
Ski Lift Tax 3277703 3.190.000 3.115.000 3.115.000 3.193.000 3288,800 3,387.500 3.459.100
Franchise Fees. Penalties. and Other Taxes 1.075209 899.935 1.049.935 1.056.126 1.091.653 1.122700 1.156.400 1.191.100
Licenses & Permits 3.903.026 1755200 1.335200 732200 745.000 751250 804.000 827.000
Intergovernmental Revenue 1706.197 1.308719 1.384.953 1.544.000 1.562.375 1.573.373 1.493.400 1.420.300
Transportation Centers 4.816.505 5.680744 5.432744 5.432]44 5.622.900 5.S19700 6.023.400 6234200
Charges for Services 1.000.733 79S.83S 716]8S 724]75 691.100 666.340 694730 724.743
Fines & Forfeitures 396707 260.000 260.000 260.000 269.100 278.500 288200 298.300
Earnings on Investments 571.073 495.000 115.000 115.000 215.000 423100 612100 585400
Rental Revenue 949.961 795.300 906.382 582796 905.000 936700 969.500 1.003.400
Miscellaneous and Project Reimbursements 163.025 59.000 118.440 92.800 91,000 94200 97.500 100.900
Total Revenue 33,809,761 31,396,236 28,457,942 29,095,088 30,029,775 30,221,663 30,987,730 31,641,443
2.1% 32% 0.6% 25% 2.1%
Expenditures by Type:
Municipal Services:
Town Officials 1224.007 1298703 1267297 1234.126 1284.478 1.315.520 1.356.610 1.388219
Administrative Services & Risk Management 3.164.384 3.466.328 3228.825 3.350.484 3.487.184 3.572271 3.683.011 3768.826
Community Development & Housing 3.327.400 3282.081 2.379.975 1.847.525 1.922.904 1.969.823 2.030.888 2.0782W
Police 4.511.846 4.871.111 4708180 4.587116 4774270 4.890763 5.042.377 5.159.864
Police Communications 535.657 541072 543.072 522213 544220 571.087 593715 615.667
Fire 2577.087 2769703 2]35.009 2.869.190 2.986253 3.059.118 3.153.951 3227.438
Public Works & Streets 3.717.159 3726.449 3552.133 3.649.854 3]9S]6S 3.891458 4.012.093 4.105.575
Transportation & Parking 47S0 515 4.723.939 4.582.449 4.701.320 4.593.134 5.012.526 5.167.914 5285.327
Facilities 3.442.953 3.945.981 3.723.070 3.572255 4.032.789 4.131.915 4260.039 4.361.821
Library 828.056 554.593 520.745 805.119 837.968 858.414 885.025 905.646
Economic Development 1.541.498 1.501713 1.524.634 1.415.586 1.473.654 L509.611 1556.409 1.592.673
Total Expenditures 29.650.592 30.983.673 29.065.392 28.S55.0S8 30.035.622 30]82.509 31]42.032 32.492263
Revenue Over (Under) Expenditures 4.159.169 412563 (577A50) 240.000 (5,847) (561:146) (754.302) (850.820)
Transfer to Capital Projects Fund (441.000)
Winter Economic Marketing Campaign (550.000)
Investment in Employee Home Ownership Program (375,000) (250,000) (240.000) (250.000) (250.000) (250,000) (250000)
Total Expenditures 30.641.592 31.358.673 29.315.392 29.095.088 30285.622 31.032.809 31.992.032 32742263
Use of 2008 Surplus 527.450
Net Surplus (Expenditures) 3,165,169 37,563 - - (255,847) (511,146) (1,004,302) (1,100,520)
Beginning Fund Balance 19.834717 21.563.411 23.002.886 22.175.436 22.175.436 21.919.589 21.108.443 20.104.140
Ending Fund Balance $ 23,002,886 $ 21,600,974 $ 22,175,436 $ 22,175,436 $ 21,919,559 $ 21,108,443 $ 20,104,140 $ 19,003,320
\n 10/6/2009\n
2 - 11624\n
2010 Contribution Request Spreadsheet
Last Year (incl. off-cycle) 2010 Requests Staff Recommendations
Variance to S[aff 20101n-
2009 Cash 20091n-Kind Funded 20091n- 2010 Cash 20101n-Kind Reques[ 20701n- Z009 ~a9e Staff Recom'd In-Kind Kind
TOWN OF VAIL FUNDING REQUEST Funded Kind Value Request Kind Value Var Recom'd
GENERAL FUND Con[ribu[ions: Funding Cash Value
ECONOMIC:
A Bravo! Colorado / New York Phllharmonlc 67.500 75.000 7.500 75.000
A Bravo! Colorado / Philadel phia Orchestra 67.500 75D00 7.500 75D00
A Bravo! Colorado/Music Matters Education & Outreach 7.500 7.500 7.500
A Bravo! Golorado - General o eratlons 22.500 15 Ford Park Parkin 15 Ford Park Parkinc7 V2.50015 Ford Park Parkln
B Nationai Re ertoN orcr,estra 1 000 1 000 1 o00
C Vail Farmers' Market 5B50 Traffic. buses. si n 4.500 6.500 Traffc. buses. sicns 4.500 650 Treffic. buses. ,,Ins 4.500
D Vail Jazz Festlval (JuneSe t'09) 30.600 45.000 14.400 30.600
E Colorado Ski Museum 95350 95.850
F Vail Vallev Foundation
Birds of Prey (Dec 1-4. OS) ADA & ubllc transit 10.000 TOV buses 15D00 TOV buses 10.000
The Session - cancellation announced Nov 52008 Parkin 3.000
American Ski Classic 5.000 Parkinc 3.500 18.000 arkln vouchers 3.000 13000 5.000 )arkin vouchers 3.000
Street Beat! Winter Concert Senes 25.650 PD & PN/ su ort 7.500 28.500 PD & PW su ort 7.500 2.850 25.650 PD & PW su ort 7.500
Vail Intemational Dance Festival 45.000 55.000 10.000 45.000
GeraldRFordAmph-itheater(HotSummerNights) 24.525 presence 2800 27.250 PDpresence 2800 2.725 24.525 PD presence 2800
International Gycle Classic / Colorado Stage 150.000 PD. Fire & PW 15.000 150.000 ve funds 15.000
G Vail Ghamber & Business Association VCBA
Premier linpressions 13.500 30.000 16.500
Vail Guide 10.000 10D00
H Radio Free Mintum 2.500 2.500
I Commisslon on 5 ecial Events 791.810 836.810 45.000 791.810
Fund Climbin Wall World Gu 50.000 50.00045.000 kee s arate from CSE
TOTALECONOMIC 7,760,235 7,463,910 47,800 303,675 22% 7,726,085 42,800
EDl1CATIONAL
J Eacle Valle vGhildcare -annual contribution 45.000 53.000 8.000 45.000 donete TOV coin uters & set u
K Vail Valle Chantable Fund 2.500 2.500
L Pro~ectGraduation 2.500 2.500
M CASA of the Continental Divide 1.000 1.000
N First Descents 5.000 5.000
Vall Valle Exchance / Youth Recocnition Award 6,300 6.300
TOTALEDUCATIONAL 51,300 64,000 12,700 22% 45,000
RECREATION
O Ski & Snowboard Club Vail (Oct 28 - 31. 2010) 4 davs of ice 5285 4 da s of Ice 5285 2 da s evlsit if an left over 2b50
P VVMCS ri~c Fashion5how& Wncheon Mar24.2010 3001-dav erkinq a 7.500 3001-da arkin 7.500 3001-0a parking a e5 7.500
Q Vail Jun~ior Hocke Association - Nov 2010 Toumament 9 davs of ice + Donovan 1 da 15.391 9 davs of ice + Donovan 1 da + arkin 24.016 5 da ys ice+Donovan/noarkinq passe, 10.125 passe
R Skatine Glub of Vail (Jul 1418'10 & late Dec.'10 9 da s of ice 11.891 9 da s of ice 11.891 5 da s ice;revlslt if an left over 6.625
5 5 ecial OI m cs (Sunda s Jan . Feb. Mar'10 6 arkln es for7 Sunda s 1.050 9 sunda s of arkin s 42 villa e 1.050 42 arkin s- LH onl 1.050
7 Vail Valley Athlete Gommon (See item F) 6.000 10.000 4.000 6.000
U Foresicht5ki Guides 2-arkin in Vlllace 2200 2 blue asses/LH onl 2200
V Small Cham ~io s of Colorado 10000 10D00
ARRANGEMENTS and AGREEMENTS:
W Vail Valley Comm. TV/Gh5
Franchise Fee 70,000 70.000 70.000 30% of collected Franchise Fees
RealEstate TransferTax Fund:
X Bett Ford AI ine Garden Foundation
Operatlons 55.620 2 desi nated Ford Park s a 75.000 2 desi nated Ford Park s ac 19380 55B20 2 desi nated Ford Park s ac
5\n
17
2010 Contribution Request Spreadsheet
Last Year (incl. off-cycle) 2010 Requests Staff Recommendations
Variance to S[aff 20101n-
2009 Cash 20091n-Kind Funded 20091n- 2010 Cash 20101n-Kind Re [ 20701n- 2009 %a9e Staff Recom'd In-Kind Kind
TOWN OF VAIL FUNDING REQUEST Funded Kind Value Request ques Kind Value Var Recom'd
GENERAL FUND Con[ribu[ions: Funding Cash Value
Y Eagle Rrver Watershed
Sediment Pollution Efforts 90.000 99.793 9.793 90D00
Z EacleValle Alllance for5ustainability 20.000 20D00
Information Booth Contract 209.990 209.990 209.990
GrandTotal 1,646,145 2,002,693 99,742 0 0% 1,602,695 72,950
\n 10'6'2009\n
2-1-26\n
is
2010 Contributions
Please see the attached spreadsheet to coincide with the following background and
recommendations.
ECONOMIC
A. Bravo! Colorado
BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting a total of
$157,500 to help fund the 2010 Philadelphia Orchestra and the New York Philharmonic - Vail
Residency programs. Bravo! is requesting $75,000 for each program, and $7,500 for the Music
Matters Education and Outreach Program.
STAFF RECOMMENDATION: Staff recommends funding at $157,500 (flat with 2009). Historically,
the Town of Vail has contributed funding to the New York Philharmonic and the Philadelphia
Orchestra Tier 1 programs as well as another $25,000 towards Bravo! operating expenses. This
year Bravo! is not requesting funds for operations. The cultural benefit to the Town of Vail and the
tourist attraction of this event are major factors in staff's recommendation for funding.
B. Bravo! Family Concert (National Repertory Orchestra)
BACKGROUND INFORMATION: The Orchestra is requesting $1,000 to offset travel expenses
associated with their annual concert in Vail. Each season, they perform a free family concert at the
Ford Amphitheatre in conjunction with Bravo!.
STAFF RECOMMENDATION: Staff recommends funding at $1,000 based on the cultural benefit
to the town and the potential increase in drive traffic from the Summit area.
C. Vail Farmer's Market
BACKGROUND INFORMATION: Vail Farmer's Market is requesting $4,500 of in-kind value to
cover the cost of services provided by the Town of Vail during the events, and $6,500 cash to cover
the cost of traffic control. The Commission on Special Events (CSE) funded $56,000 toward the
Farmer's Market in 2009.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request of $4,500 which will
be included in the town's 2010 operating budget. Staff recommends consolidating the cash request
with the funding provided by the CSE.
D. Vail Jazz Foundation
BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting $45,000 to help fund the
free Jazz at Vail Square concert series in August/September, the Vail Jazz Party during Labor Day
weekend, summer concerts at the Vail Farmers' Market and ICEF Jazz & Marching Band
performances at the Vail America Days celebration.
STAFF RECOMMENDATION: Staff recommends funding a total of $30,600 (flat with 2009).
19
\n 10/6/2009\n
2-1 - 27\n
E. Colorado Ski Museum
BACKGROUND INFORMATION: The museum is requesting total funding of $95,850. The funding
will be used as follows: $25,000 to match a grant given by Martha Head and the Howard Head
Foundation to design, fabricate and install two interactive video viewing stations and develop video
content for those stations. $70,850 will be used for the final editing of 13 Vail Pioneers videos that
have been filmed by Eef Productions over the last 6 years for use at the viewing stations.
STAFF RECOMMENDATION: While the town agrees with the importance of the Vail Pioneer
project (having invested $23,000 over the past several years), staff is concerned with the pricing of
the final editing. Staff does not recommend funding at this time, but is committed to continue filming
additional Vail pioneers through the public relations 2010 budget. Staff does not recommend
funding the $25,000 matching grant.
F. Vail Valley Foundation (VVF)
BACKGROUND INFORMATION: The Foundation is requesting $128,750 of cash funding and
$28,300 of in-kind for entertainment programs and winter events. (Street Beat; Vail International
Dance Festival and Hot Summer Nights, Birds of Prey, and the American Ski Classic).
The Vail Valley Foundation (VVF) presented a proposed cycling event for 2008 that ultimately
was withdrawn because major sponsorship was not secured. Although the 2010 International
Pro Cycling Classic is still tentative, the Foundation is requesting a cash contribution of
$150,000 and in-kind of $15,000 contingent upon the event coming to fruition.
STAFF RECOMMENDATION: Staff recommends funding the in-kind requests for the special
events, although limits the Birds of Prey in-kind to $10,000, and those costs are built into the
town's 2010 operating budget. Staff also recommends the following levels of cash funding:
$25,650 toward Street Beat; $45,000 to the Vail International Dance Festival; and $24,525
toward Hot Summer Nights, and $5,000 for the American Ski Classic for a total of $100,175.
The level of funding recommended is flat with the 2009 contribution awarded. While staff
supports the International Pro Cycling Classic, the budget cannot support the increase in
funding. Reserve funds are available pending Council's direction.
G. Vail Chamber & Business Association (VCBA)
BACKGROUND INFORMATION: The VCBA is requesting a total of $40,000 of funding for the
following programs: $10,000 to expand the Vail Guide to include all business license holders and
$30,000 to be used for both a winter and summer Premier Impressions Program.
STAFF RECOMMENDATION: Due to current economic conditions, staff recommends suspending
funding the Premier Impressions Program for one year. Staff does not recommend funding for the
Vail Guide as advertisers normally cover the cost of publication. The town has budgeted for a half-
page advertisement in the 2010 Vail Guide through the Economic Development department at an
estimated cost of $2,495.
20
\n 10/6/2009\n
2 - 1 - 28\n
H. Radio Free Minturn
BACKGROUND INFORMATION: Radio Free Minturn is requesting $2,500 to continue the
station's educational programs, such as out of pocket expenses for school programs and the
station's tower and studio leases.
STAFF RECOMMENDATION: Although the town awarded $2,000 in operations from the 2007 off-
cycle contributions as a part of start-up funding, staff does not recommend funding operations in
future years.
1. Commission on Special Events (CSE)
BACKGROUND INFORMATION: The CSE is requesting funding for various events, totaling
$836,810. This amount is flat with 2009, including funding allocated in 2009 for the World Cup
Climbing event.
STAFF RECOMMENDATION: Staff recommends funding at $791,810 (same as last year), with the
additional $45,000 eligible for consideration for the Teva Mountain Games. An additional $61,556
of staffing & related expense is currently included in the town's 2010 operating budget. The entire
CSE budget is part of the Economic Development Department of the town.
EDUCATIONAL
J. Eagle Valley Childcare (EVC)
BACKGROUND INFORMATION: The EVC has requested $53,000 of funding for 2010. This
includes $50,000 subsidy for childcare, and $3,000 for the purchase and installation of new
administrative computers.
STAFF RECOMMENDATION: Because the town is a founding partner, staff recommends funding
the same amount as 2009 ($45,000) to be used for the Vail Childcare facility. This is the only
childcare facility in Vail that provides infant care. In addition, staff recommends that the town
donate our used computers and IT staff time for installation.
K. Vail Valley Charitable Fund (WCF)
BACKGROUND INFORMATION: VVCF is requesting $2,500 in cash toward the 2010 Big Beers,
Belgians, and Barleywines Festival. This event raises money for individuals who work or live full
time in Vail and who are facing a medical crisis.
STAFF RECOMMENDATION: Although this request supports the production of an event in Vail,
staff cannot recommend funding a charitable contribution from taxpayer dollars.
L. Project Graduation - Battle Mountain High School
BACKGROUND INFORMATION: Project Graduation is requesting $2,500 of funding to be used
21
\n 10/6/2009\n
2 - 1 - 29\n
toward the annual event providing a safe and sober place to celebrate graduation.
STAFF RECOMMENDATION: Although this event is important and has a positive impact to the
town, staff does not view this as appropriate for town funding. The town does make other donations
to Battle Mountain H.S. through free use of Donovan Pavilion for prom, banquets and other school
events.
M. CASA of the Continental Divide
BACKGROUND INFORMATION: CASA is requesting $1,000 of funding to be used toward the
recruiting, training and supervising of volunteers to serve as Court Appointed Special Advocates
(CASA's) for children involved in juvenile dependency proceedings in the courts of the Fifth Judicial
District of Colorado.
STAFF RECOMMENDATION: Staff does not view this program as appropriate for town funding.
N. First Descents
BACKGROUND INFORMATION: First Descents is requesting $5,000 of funding to be used toward
week-long outdoor adventure programs which aim to improve the quality of life for young adult
cancer survivors.
STAFF RECOMMENDATION: Staff does not view this program as appropriate for town funding.
RECREATIONAL
0. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
of $5,285 for 4 days of ice for their annual Ski & Snowboard Swap event to be held Oct 28 - 31,
2010.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request for two days (out of
four requested) with appropriate approval and coordination with the Vail Recreation District. The
Ski & Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-
up, tear-down, cleaning, and utilities. Two days are recommended at this time because the town is
currently recruiting participatory sporting events and may need to use some of our allocated free
days to offset costs for those groups. However, if there are enough available days remaining prior
to this event, staff recommends providing the full amount of days.
P. Vail Valley Medical Center Volunteer Corps (WMC)
BACKGROUND INFORMATION: The VVMC is requesting in-kind funding for 300 parking vouchers
for the Spring Fashion Show & Luncheon event held at the Vail Marriott on Wednesday, March 24,
2010.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years. It
is included in the town's 2010 operating budget.
22
\n 10/6/2009\n
2 - 1 - 30\n
Q. Vail Junior Hockey Association
BACKGROUND INFORMATION: The Vail Junior HockeyAssn. is requesting a total of$15,391 in-
kind funding including $11,891 for 9 days of ice (3 weekends during November, 2010) and $3,500
for use of the Donovan Pavilion in the spring of 2010 for an End of Hockey Season gathering for
volunteers, sponsors, parents, and players. In addition, they are requesting free or reduced parking
in the LionsHead Parking Structure for the 3rd weekend of the tournament (scheduled for November
19 - 21) at an estimated cost of $8,625.
STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested),
subject to approval and coordination with the Vail Recreation District for the ice time. Staff
recommends waiving the fee for ponovan Pavilion, contingent upon approval and coordination with
the Donovan Management Company regarding availability. However, the Hockey Assn. will be
responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear-
down, cleaning, and utilities. The reduced days relate to the town's need for ice time as mentioned
in item "O". However, if there are enough available days remaining prior to this event, staff
recommends providing the full amount of days. The parking request is estimated at a cost of
$8,625. Staff does not recommend funding this request as the budget cannot support an increase
from the prior year's contribution.
R. Skating Club of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of
$11,891 for 9 days of ice for two separate competitions (29th Annual Vail Invitational Championships
July 14-18, 2010 and the Holiday Ice Shows in late December, 2010).
STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested)
subject to approval and coordination with the Vail Recreation District. The Skating Club will be
responsible for hard costs for use of the Dobson Arena such as set-up, tear-down, cleaning, and
utilities. The reduced days relate to the town's need for ice time as mentioned in item "O".
However, if there are enough available days remaining prior to this event, staff recommends
providing the full amount of days.
S. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting in-kind funding of $1,050 for
6 parking vouchers for five Sundays in January, 3 Sundays in February and 1 Sunday in March.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request, for the LionsHead
parking structure only, with one-time entry/exit coupons (total of 42).
T. Vail Valley Athlete Commission (see backup for item F)
BACKGROUND INFORMATION: The Athlete Commission is requesting a$10,000 cash
contribution to support local athletes. The athletes are also funded by the Vail Valley Foundation,
Vail Resorts and the Beaver Creek Resort Company.
23
\n 10/6/2009\n
2-1 -31\n
STAFF RECOMMENDATION: Staff recommends funding this request at $6,000 (flat with 2009) in
support of our athletes and for the international exposure for the Town of Vail.
U. Foresight Ski Guides
BACKGROUND INFORMATION: Foresight Ski Guides is requesting two parking passes for the
Vail Village parking structure for January - April 2010 and November/December 2010. Foresight
provides parking to volunteer guides, half of which drive from Denver. Local guides usually take
public transportation and/or carpool. Foresight provides challenge recreation opportunities to
visually impaired participants and guides, including the Colorado School for the Blind and soldiers
blinded in Iraq and Afghanistan.
STAFF RECOMMENDATION: Staff recommends providing two blue passes, restricted to the
LionsHead parking structure.
V. Small Champions of Colorado
BACKGROUND INFORMATION: Small Champions of Colorado is requesting $10,000 of funding
to help support children's programming. The programs provide children with special disabilities
one-on-one coaching in sports such as swimming, golf, rock climbing, skiing/snowboarding, etc.
STAFF RECOMMENDATION: Staff does not recommend funding as this is more appropriate for
funding from the county health and human services department.
ARRANGEMENTS & AGREEMENTS
W. Vail Valley Community TV / Channel 5
BACKGROUND INFORMATION: Channel 5 is requesting a portion of the franchise fee the Town
of Vail receives annually from Comcast. In 2009 this amount was budgeted at $70,000.
STAFF RECOMMENDATION: Staff recommends funding the franchise fee at 30%, approximately
$70,000 based on 2010 budgeted franchise fee revenue. The percentage has been reduced from
40% based on increased franchise revenue collected by the town. Staff recommends retaining the
funding at the $70,000 level (same amount normally appropriated annually by Council).
REAL ESTATE TRANSFER TAX FUND
X. Betty Ford Alpine Gardens
BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting funding of $75,000
for operating expenses. The Garden hosts thousands of visitors per year and has achieved World-
premier status as a high altitude garden.
24
\n 10/6/2009\n
2-1 - 32\n
STAFF RECOMMENDATION: Staff recommends funding operating expenses at $55,620, flat with
2009 funding. 2009 had been reduced by 10% from 2008.
Y. Eagle River Watershed
BACKGROUND INFORMATION: The Eagle River Watershed is requesting $99,793 of funding.
Of this request, $67,793 relates to the maintenance and monitoring of the Black Gore Creek,
$20,000 for general operating support, $5,000 of public outreach/information and $6,000 for
collaborative action monitoring with other local municipalities.
STAFF RECOMMENDATION: Staff recommends funding of $90,000 based on prior year's
contribution, pending a review of 2009 results. Staff also recommends that not more than 20% go
toward general operations, with the remainder for specific projects as they are completed.
Z. Eagle Valley Alliance for Sustainability
BACKGROUND INFORMATION: The Alliance is requesting $20,000 of funding to partnerwith the
Town on environmental programs to provide a neutral forum for stakeholder participation and create
education and outreach programs.
STAFF RECOMMENDATION: Staff does not recommend funding out of Council contributions.
However, if the environmental sustainability staff would like to contract for services, Eagle Valley
Alliance would be considered as a potential bidder for those services.
25
\n 10/6/2009\n
2-1 - 33\n
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES. AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2009
Forecast 2010 2017 2012 2013 2014 Commen[s
Revenue
Total Sales Tax Revenue: $ 16.600A00 $ 16.600.000 $ 17.430.000 $ 17.780D00 $ 18.135.000 $ 18.500.000 2012-2014 increase assumes a recovery to 20071evels by 2014
Sales Tar Split b/t Gen'I Fund & Capital Fund 59141 61139 61139 61139 61139 61139
Sales Tax - Capltal Projects Fund $ 6.840.000 $ 6.474.000 $ 6.800.000 $ 6.934.000 $ 7.072.000 $ 7.215.000
Use Tax 500.000 500 000 500.000 500.000 500.000 500.000 2009: 50% reduction'. Flat [hrough 2014
Federal Grant Revenue 120.834 2508.015 1 A28D00 - _ _ $2.5M In'10 fortransltcenter: $28.5K in'10 for Pollce Live Scan Interface software:2011'.
$828K for bndge reconstruction. $600K buses
Eaqle Counry Grant Revenue - Have requested $SOOK funding from Eaqle Counry for Wes[ Vail Fire Station
Lease Revenue 188.550 184.500 184.500 184.500 184.500 189.135 Per Vail Gommons commercial and residential leases
Employee Housing Fee-In-Lieu 72.000
Project Reimbursement 210.000 - - - Reimbursement from Vail Resorts forGDOT's study of the Frontage Rd relocation (EveNail)'.
Resale of Arosa duplex / GGOL Loan repayment - 775.000 5.000 5.000 5.000 _ Children's Garden of Leaning loan balance at 12/3112008 is $25K with $SK per yeardue'.
$770K resale of Arosa duplex
Eamings on Investments and Other 18.750 18D00 2009. Based on eamings at .5%'. 2010 1%'. 2011 - 2014 at 2%
Total Revenue 7,950,134 10,459,515 8,977,500 7,623,500 7,761,500 7.904135
Expendi[ures
Capi[al Maintenance Expendi[ures
Bus Shelters 27.000 27.000 27.900 30.000 30.000 30.000
Parking StrucNres 540.000 486D00 819.000 1.055.000 860.000 920.000 2009: $120K Elevator replacement. 2010 -2014 various repairs Including deck topping
replacement. expansion joint repairs and other structu ral repairs
2009 repairPW shop roof and various repairs to municipal facilities. 2010 and 2011 various
Facilities 679.500 473.000 450.000 1.290.000 705.000 1,005,000 repairs'. 2012 $425K for replacement of in Floor heat and wash equipment for Bus Bam. $165K
repairs to PW Admin and $100K repairs to Munlcipal bullding'. 2014 $400K Iibrary roof
replacement
Building Remodels 49.500 54.900 67.000 On-going minorremodels of vanous Town facilities
Creekside Housing Improvements 54.000 54.000 54.000 Need to gut plumbing. electrical wiring'. roofing. etc.
Donovan Park Pavlfion - - - 450.000 220.000 _ 2012'. $SOK fumiture replacement.$400K to change ventilation & improve nolse'. 2013
replacement of heating/ai r co nd itioni ng system
Street Light Improvements 67.500 67,500 67,500 50.000 50.000 50.000 New street lights and refurbish residential Ilghting
On-going maintenance to roads and bndges Including asphalt overlays. patching end repairs:
Gapital Street Maintenance 1.337.087 730D00 1.153.500 1.OOOD00 1.170.000 915.000 2012- 2014 based on readjusted bid prices (savings of $925K). Assumes that we do not see
dramatic Increase from current prices and that reconstruction of Neighborhood Roads is
ompleted. thus reducing malntenance in East Vail and Vall Valley Drive
Flammable storage / Mag Chlonde containment 16.560 - _ Secondary containment around Maq tank / remove glycol tenk to meet containment
requlrements: Thls is a compllance issue.
Fire Truck Rebuild / Refurbish - 570D00 590D00 - 620.900 2011 new fire truck for W Vai1:2012 replace pumper truck from 19942014 replace pumper
truck from 1999
Fire infrastructure improvemts (Main Vail station) 975D00 Remodel of Main Vail station after W Vail built: previously budgeted in 201(
Audio Visual (Council video.5ecurity. PD carvideo) 61.150 8.000 - 437.500 437.500 09 Council chamber sheaming video:'10 pollce car cameras.'13.'14 Town-wide video secunt
Document Imaging 106.699 110.000 110.000 30.000 30.000 30.000 Annual maintenance. Iicensing and contract posih'on thru 2011
Software Licensing 68.200 37000 15.000 15.000 65000 75.000 Upgrade Microsoft products on all equipment. replacement PC's. serverupgrades.A5400.
These upgrades occur everv 3-5 years on a rotation schedule
Hardware Purchases 84.380 45000 65.000 48.000 48.000 50.000 Scheduled rotation of PCs. printers and servers
Data Center (Gomputer Rooms) 47,500 15.000 17.000 19.000 21 000 - Flre suppression in computer rooms'. malntenance. securily and power systems for 3 rooms
Website and e-coinmerce 28.500 12.000 27.000 29.000 31 000 12.000 Intemet security & application Interfaces. website redevelopment2008/09
Comm Dev ArcG15 System 52.000 10.000 Web access to town GIS informatlon (similar to County's website GIS product)
Fiber Optics in Buildings 15.000 21.000 17.000 23.000 18.000 Cabling / Network Infrastructure'. to repair. maintain & upgrade
Networkupgrades 18300 30.000 21,000 35.000 60.000 40.000 Gomputernetworksystems-replacementcycleevery3-Syears
ComputerAlded Dlspatch (CAD) / RMS Project 51.650 55.000 57.000 59000 61 000 50.000 Gounty-wide °Computer Alded Dispatch/Records Mgmt System"
Comm Dev Interactive Pennit software 25.000 200.000 Replacement of Permit Plus soRware. allows forweb access by customers
❑ve scan intenace n zasoo 10 6 200 n Funded ey grart aeoveLinks our cve scan soeware to omeF agencies
2 - 1 zZ 34\n
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES. AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2009
Forecast 2010 2017 2012 2013 2014 Commen[s
Vehicle Expansion 34.730 2009 continued set up of Pollce Volvos $16K: Forklift for PW $18K
Main[enance Paid for by Capital Fund 3,364,256 2,409,000 3,525,800 5,698,000 3.873.500 4,235.400
Capi[al Replacemen[ Expendi[ures
West Meadow Drive 600.683 Gompletion of projects undercontract'. $200Ksavings
Village Streetscape 792.706 300.000 _ _ Future work may include newspaper boxes. Checkpoint Gharlie. Covered Bridge. VVD walk.
etc. Per Gounci1717/09, defer $300K to 2010 for covered bridge heat and VVD heated walk
Neighborhood Roed Reconstruction 200.000 1.100.000 1.800.000 5.575.000 7.300.000 _ 0~erhaul resldentlal streets '09 design. Construction 2010 $1 .1 M for Mill Creek: 2011 $1.8M
for Vail Velley Dnve reconstruction and 2012/2013 East Vail roads
Neighborhood Bridge Reconstruction 150.000 - 1.050.000 1.650D00 _ _ Matterhom Bridge reconstruction moved to 2011 due to GDOT fiscal yearand requirements'.
Partial funding from federal grant
Fire Breathing Apparatus 180.000 - - - Replacement of all (30) cylinders/compressors'. Older model currently used not effective
Parking Entry System / Equipment 145.000 Metered lols'. equipment obsolete and not servicable by vendor: Time sensitlve for Installation
pnor to next perking season
Radio Equlpment replacement (pub, works. pub. safet 48.000 Replacement of 1998 radlos for PW. Fire. PD. delayed
Hybrid Bus Battery Replacement 40.000 294.000 Scheduled replacement
Office Equlpment> $5.000 9,000 09 GIS Equlp
Generator- Munlcipal Building / Dispatch 20.124 2009: work finished up In 2009/ belance due on a contract
Replace Buses 173,400 2,199.600 1.203,400 2009 for spare parts on new hybrid buses - stocking parts reduces downtlme when buses nee
cing'. 2010. 6 regularbuses: 2011 2 Hybrid buses
Replacement Paid for by Capital Fund 2.270.913 3,599.600 4.053.400 7,313,000 7,300.000 294,000 Se
Property Tax Increment - Reserved 441.000 Reserve for unidentified projects
Other Improvemen[s
Wesl Vail Fire Station - Planning / Design 300.000 2.800.000 2B00D00 Gonstruction of West Vail F-ire Station -see Debt Service below
ArosaDrive - DuplexforEmployeeHousing 770.000 Developmentprojectfordeed-restrictedhousing
Buy-down Program 500.000 500D00 500.000 500.000 500.000 500.000 Increased to $SOOK peryear as of 2009 per Housing Strategic Plan
Variable Messege Signs / Way-Finding Improvements 190.973 65.000 130.000 135.000 _ _ 09 Vail Vlllage wayfnding signs on order: $180K for Main Vail round-about & Four Seasons.
10 Solaris'.'11 LionsHead and'12 East Vail
Construction of and East Vall berm would be phased: costs not known at this time. $751 K
I-70 Noise 300.000 251.639 500.000 250D00 250D00 250.000 a mulated amount over the years'. split between 2010 and 2011: Annual $250K budget
begins agaln in 2012
I-70 Fiber Optics 168 ,781 _ _ _ 2009'. project nearing completion'. Town wlll have fiber optic connection to I-70 corridor for
improved pubhc safely communlcations
Underground Utility improvements 156.000 Transfer of utility lines from above ground to underground'. ofiset by $156K revenue above
from Holy Cross. work already completed and awaiting final billing.
Manor Vall Street Plen 83.800 Expenditure related to impact fee paid by Manor Vail development: Keep funds In bugdet due
to developer agreement
Chamonix Area Planning 30.000 Continued work on Chamonix area planning
Fire Impact Fee Nexus study 15.000 Nexus study to determine redevelopment impact on Fire Department; Potential revenue
Traffic Impact Fee study 30.000 SNdy to determine redevelopment impact on traffc / potential revenue:ldentified as a next
step In transportation plan
Timber Ridge Legal2oning 100.000 Re-eppropnation of $19K. plus an additlonal $81 K to comlete the second phase of negotiating
ontract and to recognize incremental cosls due to a higher numberof respondanls
TimberRidgeDebtServiceGuarantee 925.000 Annueldebtserviceguarantee - reyu-irementofTRdebt
Thls Is offset by contnbutions from Val Resorts and CDOT and covers completion of Ihe
LionsHead Improvements 34.000 - - - - - transportation study (currently underway) and consultant's review of EverVail frontage road
plan
Frontage Road Relocation 20.000 ' - SNd of the Fronta e Rd relocation EverVail- see imbursement fmm Vail Resorts abovF
n n
2 - 127 35\n
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES. AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2009
Forecast 2010 2017 2012 2013 2014 Commen[s
Bio-Mass Study 50.000 - _ _ _ Forthe research of Bio-mass options'. Staff is applying for a grant in May to fund a feaslbility
study and being able to show a budget may be critical for grant eligity.
To[al O[her Improvements 3,673.554 3,616,639 3,930.000 885.000 790,000 750,000
Total Capi[al before Financing 9,749,723 9,625,239 11,509,200 13,896.000 11,963,500 5.279.400
Debt Service and Financing
Debt Service on Outstanding Bonds 2.298.121 2.273.959 2.279.572 2.088.346 Pald off by Jan 1. 2013: annual payments updated for refunding of 1998 Bonds
Debt Proceeds on Fire Certifcates of Participation (5.600.000)
Debt Service on Fire Gertificates of Participation 121.081 482.163 484.163 485.488 481 .113 20-year COP's at 4.4 %
Transfer to Vall ReinvestmentAuthoriry 120.834 2.479,515 390,000 2009 & 2010. Transfer federal grant money to VRk VRA coverin(j all expenditures forthe
transit center project 2011 transfer traffic impact fees to VRA
Total Deb[ Service and Financing: 2.418.955 (725.445) 3.151.735 2,572,509 485,488 481113
To[al Expendi[ures 12,168,678 8,899,794 14.660,935 16,468,509 12.448,988 5.760.513
Revenue Over(Under) Expenditures (4,218,544) 7,559,721 (5,743,435) (8,845,009) (4,687,488) 2.143.622
Beginning Wnd Balance 8.981.869 4161325 6.323046 579.611 (8.265.398) (12.952.886)
Ending Fund Balance 4.763.325 6323,046 579,671 (8,265,398) (72,952,886) (10.809.264)
Unfunded Capi[al Projec[s
Chamonix Site Development - Housing
East Vall Fire Station Remodel 775A00
Toevn Shop Improveinents 9.225.000
Creekside Housing Improvements 588.000 262.500 315,000
Munlcipal Bldg - HVAC Renovation 1400.000
Slmba Run Underpass 19.500.000
Frontege Rd - LionsHead 8.81 5.000
N. Frontaqe Rd -East Vall 2.100.000
Frontage Road - Ford Park 5.635.000
N. Frontage Rd - West Vail 7.513000
Main Vall Round-about Major Reconstruction 1600A00
West Vail Round-about Major Reconstruction 1.000.000
LH Auxilliary Bullding Renovation 1.015.000
LH Information Center Renovation 550.000
LionsHead Parking Structure Enhancements 5.000.000
Total Unfunded Projects 9.173,000 46,480.500 10.225.000 2.415,000
Ending Fund Balance Incl. Unfunded list 4.763.325 6323,046 (8.593.389) (63.918.898) (78,837,386) (79.102.764)
\n 10/6/2009\n
2- 1 z8 36\n
TOW N OF VAIL 2010 BUDGET
SUMMARY OF REVENUE. EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
2009
Forecast 2010 2017 2012 2073 2014 Comments
REVENUE
Real Estate Transfer Tax $ 2.420.000 $ 4.283.000 $ 3.561.000 $ 3245000 $ 2.630.000 $ 2715000 Ritz. Solans and Four Seasons. assume 25% sold 2010 at 80°/ list pnce'. Base transactions flat in 2010. up 5%
2011 -2014'. Limited amountof sales from majorredevelopment
Federal Grents 145.458 Federal grant forthe Tlmber Ridge/ BuffehrGreek path
Golf Course Lease 120.000 122.000 124.440 126.929 129.467 132.057 Annual lease paymenl from Vail Recreation District 2% annual lncrease - deposited to "REA"
VRD repayment for promissory note 341.098 343.424 337.568 331.712 325.856 Note based on $1 b M loan at 3.5 % over 5 years'. Adjusted 2009 for interest timing
Intergovenmental Revenue 20.000 20.000 20.000 20.000 20.000 20.000 Lottery proceeds
Project Reimbursements 2500 1 st Bank sponsorshlp of shopping bags
Recreation Amenity Fees 47.000 10.000 10.000 10.000 10.000 10.000 Based on actual collections in 2009
Eamings on Investments and Other 81.250 40A02 15.879 2009 & 2010: Based on .5 % reNm on pnor year's fund balance'. 2011 besed on 1%.2012-14 2%
Total Revenue 3.181.306 4,818,826 4.068.887 3.733.641 3115323 2.877.057
Capi[al Maintenance Expenditures
Annual Park and Landscape Maintenance 1290.882 1.323.478 1.363.182 1.431.341 1.474282 1,518,510 Ongoing path. park and open space maintenance. project mgmt: $75K reduction In expenses 2009-11: $30K
vings 2012-14 (watersavings & backFlow repair & mtce)
Manaqement Fee to General Fund (5%) 121.000 214.150 178.050 162.250 131.500 135.750 5% of RETT Collections - fee remitted to the General Fund foradministration
Rec. Path Capital Maint 193.540 150.000 104.745 117.583 107.048 110.000 Capltal mamtenance of the town's recreation path system'. $40K reduction in 2010 as of 9115/09
Tree Malntenance 109.954 65.000 65,000 65.000 65.000 65.000 Regular malntenance for tree health within the town (spraying. remo g ewtrees)'.'09 to continue with scale
spraying on town-owned property at approx. $120 per tree
Forest Health Management 265.000 265.000 265,000 265.000 265.000 265.000 Pine beetle mltigation In conjunction wl forest servlce
Street Fumiture Replacement 25.983 22,500 22500 25.000 25.000 25.000 Additions and replacement of street fumiture:'09 re-appropriation to expand bike rack installatlons (at approx.
$1.000 perblke rack)
Park / Playyround Capital Maintenance 110.000 115.000 90.000 80.000 82.400 84.872 Repair & ma'mtenance of playgrounds. restrooms. ete.
Bald Mountaln Underpass Maintenance 200.000 Reconstruction of retaining wall that supports bike path through the underpess
AlpineGarden5upport 55.620 55.620 65.564 67.531 69.557 71.644 Annualsupportat3'%increaseperyear(2010Flatwith2009)
Black Gore Creek Sand M-itigation 180.569 90D00 100,000 100.000 100.000 100.000 Annual support of water protectlon programs:'09 to inove a waterline to make room for addltional sand retention
To[al Capi[al Main[enance 2,352,548 2,500,748 2.254.041 2,313.705 2,319,787 2,375.776
Other Improvemen[s
Meadow Drive Streetscape 411.788 09 for West Meadow Drive (Library to Vail Road). on9oing costs under contract
Katsos Ranch Bike Path 7.000 09 for wetland re-vegetation - Ihe last task in resurfacing rec path fmm Sunburst to E. Vail
Path (rom TimberRidge to Roost; of(set by Federal Grant of approx. $150K'. $46K addltional funds necessary to
T-imber Rldge-BuffehrGreek Rd separation 700A00 - - - - - _mply with federal funding requirements and original costestimates were from 2003. Gontract awarded atJune
2nd meeting.
Lionshead to Meadow Dr 202.500 Improvements to existing bike path along the stream
Treilhead Development / Improvement 23.200 24.000 50.000 Improve trailheads'. Gontinued need through 2012 (one trail per year)'. Ellminated 2010 as of 9/15/09
ADA Compliance wl VRD 85.881 10.000 10.000 10.000 10.000 10.000 Shared costs VRD -ADA access at recreetional facillties'.'09 re-appropriation to remodel restroom at golf
urse hole #13with. LH auxllliary bldg ADA improvements (lift) and a ramp/restroom upgrade at the Clubhouse.
Recreation Master Planning 6.415 Concept and design of recreation asset improvements. 2008/09 the Vail Golf Gourse Glubhouse
Streamwalk ADA & Safely improvements 1.033 To cover a remaining engineering bill
Greenhouse 250.000 $100K originally budgeted forjustthe greenhouse structure. another $150K requested based on revised cost
estimates to include concrete base and other constructions costs
Constructwidened 6'shoulders along all frontage roads. first priority Is Blue GowGhute to East Vail'. path from
Frontage Road Bike Lanes/Trails 150.000 - 2.275.000 1.150.000 - - Vail Mtn School to E. Vail exit 2009 for deslgn ($SOK) and survey work ($100K). construc[ion was budgeted In
2010'. now pushed to 2011
Vail Valley Dnve - Bike Path - - - - - - Widened shoulders (forbike path) dunng reconstruction of Vail Valley Drive'. Per Council. eliminate project for no~
Ford Park Master Plan 300.000 1.000A00 2.150.000 _ _ Re-appropriation from 2008 for master planning and parking survey work (Phase I); Interviewed 5 candidates on
Apr. 27'. Reduced 2010 from $3.3M to $1.0 M
Main Vail Roundabout pavement apron - - 130.000 $1 30K concrete apron to protect the grass from cars/trucks on the edge of the roundabout- delayed from 2010 to
2012 as of 9!1 5/09
Ford Park Improvements 200.000 - - - - - Ford Park pathwork. restrooms and other improvements
SeibertGircle 212696 To complete project
Raw Water / Irrigation Control 371.752 Watersupply infrastructure. Ong plan to include in water bills. but Interest rate now 5%. so paying up fmnt Instead
of fina
Kayak Take-out 10D00 - - - 10161 hke-outarea along stream (partof One Willow Bridge developmentagreementand must be accounted for
separately)
2 - 129 37\n
TOW N OF VAIL 2010 BUDGET
SUMMARY OF REVENUE. EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
2009
Forecast 2010 2017 2012 2073 2014 Comments
Stream Tract Encroachment Survey 64.881 - - - - - Survey along Gore Creek
Reconstruction of playground per safery plan:20 years old. in-house design currently underway and staff working
Red Sandstone Park- Per Safety plan 25.000 439.000 - - - - a plan to deal wlth parking and ADA requirements. $25K to finish design: $439K for construction deferred
until 2010
Booth Greek Playground i 5D00 385.250 Design In 2011'. deferred construction untll 2012
Booth Creek Park redevelopment 50.000 1.340D00 Design in 2011 . deferred construction until 2012
White Water Park 5.000 - - - - - 3N hole / bladdersystem at W hitewater Park - last part of pmject Is to program the waterfeaNre's system
Ford Park Soccer Field Parking Lot - - Porous pavement for reconstruction of this lot: Delayed from 2010 to 2015 b/c was able to overlay in 2009
Art in Public Places - Programs / Art 215.156 80.000 80.000 80000 80.000 80.000 To purchase sculptures, artwork. art programs and events: remainder Is re-appropriated each year to accumulate
ough funds
Public Art - Morales relocation 125.000 Transferred from Seibert project to cover cost of relocating the Morales artwork
Public Art- Meadow Drive Entry 85.000 Transferred In'08 from streetscape proiect to cover cost of new Meadow Drive entry feature
Publlc Art - Operating 84.359 85.157 87,712 90.343 93053 95.845 AIPP salary and operating expenses related to RETT. 3i'o annual Increase
Landscape Medlans 300000 - _ _ _ Fmntage road medians alongside redevelopment projects: working on lighting plan for In front of Solaris. Vail
Plaza and Four Seasons
Public Restrooms - - 670.000 _ _ _ 09 Tear down and rebuild (end enlarge) Ford Park restmom'. Restrooms at W. Meadow Drive & Vail Road:
Pushed from'09 to'11
Environmental Sustainabillry 315,000 250D00 250.000 250.000 250.000 250.000 Envirommiietal projects such as energy efficiency studies of municipal buildings. recycling programs. ete.
Capi[al Paid for by RETT Funds: 4,151.661 1,864,157 5,611.712 3.485.593 433.053 435,845
VRD-Managed Facility Projects
RecreationEnhancementAccount 120.000 122000 124.440 126.929 129.467 132057 Reserveaccountforgolfcourse -improvements - fundedbyannualleaserevenue
Golf Course lrrigation - VRD's portion i 807.522 Flnance VRD's portion of irrigation system replacement (5-year payback)
Golf Gourse Irngation 1.350.000 Based on estimates from Bome Englneenng'. spllt 50'/ with VRD (10% reduction)
GolfCourseClubhouse.5tarterShack,etc. 232.500 33000 900,000 2912 18.390 79.936 Improvementstomaintenancebuildingandmainclubhouse
Golf Course -Other Improvements 227.500 200.000 50.000 11.863 7.896 ADA access to clu6house. bridge and retaining wall repairs
Dobson Ice Arena 740.000 100.000 15.000 58.796 2.784 11.580 09 Roof and cen[ral air repair: outer years lighting and locker rooms
Ford Park l7ennls Center Improvements 5.000 175.000 200.000 309.382 2.214 9.816 2009: Defer continued refurbishing of Ford Park tennls courts to 2010 ($62K). 2010. walkweys & res[room roof pe
lease aqreement delayed from 2008 due to park master planning
Athletic Fields 25.000 2.278 12483 09 irrigation system. '12 asphalt overlay of parking lot
Youth Services 60D00 25.000 09 ADA access and fumaces
Gymnastics Genter 25D00 1.582 09 retaining walls. '10 mechanical improvemenls
NaNre Center 10.000 8.517 2012 wood open rail fencing
Total VRD-Managed Facility Projec[s 4.367522 690,000 1.289,440 519.981 155.133 253,768
Total Expenditures 10.871,731 5,054,905 9155,193 6.319279 2,907,973 3.065,389
Revenue Over (Under) Expenditures (7,690.425) (236,079) (5,086,306) (2.585,639) 207.350 (188,332)
Beginning Fund Balance 17,288.266 9.597.841 9.361.762 4.275.456 1.689.817 1.897.167
Ending Fund Balance $ 9.597.841 $ 9,361,762 $ 4,275,456 $ 1,689,817 $ 1.897167 $ 1,708,835
\n 10/6/2009\n
2 - 13a 38\n
TOWN OF VAIL 2010 BUDGET PROPOSAL
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING FUND
2009 2010
2008 Original Proposed
Actual Budget Budget
Revenue
Business Licenses $ 312,839 $ 314,500 $ 312,000
Earnings on Investments 3,819 - -
Total Revenue 316,658 314,500 312,000
Expenditures
Commission on Special Events 280,000 280,000 280,000
Collection Fee - General Fund 15,642 15,725 15,600
Total Expenditures 295,642 295,725 295,600
Revenue Over (Under) Expenditures 21,016 18,775 16,400
Beginning Fund Balance 62,619 81,394 102,410
Ending Fund Balance $ 83,635 $ 100,169 $ 118,810
DEBT SERVICE FUND
2009 2009 2010
2008 Original Amended Proposed
Actual Budget Budget Budget
Revenue
Transferfrom Capital Projects Fund $ 2,204,670 $ 2,266,775 $ 2,298,121 $ 2,395,040
Earnings on Investments and Other 50,830 - -
Total Revenue 2,255,500 2,266,775 2,298,121 2,395,040
Expenditures
Principal 1,890,000 2,000,000 1,980,000 2,035,000
Interest Expense 432,395 266,775 296,295 359,412
Fiscal Agent Fees 2,500 2,500 6,950 4,000
Refunding Bonds Issuance Costs - -
Total Expenditures 2,324,895 2,269,275 2,283,245 2,398,412
Revenue Over (Under) Expenditures (69,395) (2,500) 14,876 (3,372)
Other Financing Sources (Uses)
Debt proceeds, net (96,461)
Issuance costs premium 203,221
Issuance costs, net (115,741) - -
Total Other Financing Sources (Uses) (8,981) - - -
Beginning Fund Balance 252,710 249,639 174,334 189,210
Ending Fund Balance $ 174,334 $ 247,139 $ 189,210 $ 185,838
\n 10/6/2009\n
31
2 - 1 - 39\n
TOWN OF VAIL 2010 BUDGET PROPOSAL
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
2009 2009 2010
2008 Original Amended Proposed 2011 2012 2013 2014
Actual Budget Budget Budget Forecast Forecast Forecast Forecast
Revenue
Town of Vail Interagency Charge $ 3,067,497 $ 2,910,595 $ 2,703,886 $ 2,836,464 $ 3,243,653 $ 3,205,746 $ 3,385,420 $ 3,277,400
Insurance Reim burse ments & Other 111,337 38,800 38,800 - - - - -
Earningsonlnvestments 41,169 37,000 8,000 10,298 1Q172 11,365 12,090 12,964
Equipment Sales and Trade-ins 77,964 79,880 79,880 123,240 233,580 131,485 144,210 109,580
Total Revenue 3,297,967 3,066,275 2,830,566 2,970,002 3,487,405 3,348,596 3,541,720 3,399,944
Expenditures
Salaries & Benefits 899,228 1,010,532 942,623 965,912 986,368 1,016,976 1,039,772 1,064,819
Operating, Maintenance & Contracts 1,424,612 1,294,625 1,155,825 1,244,911 1,282,258 1,320,726 1,360,348 1,401,158
CapitalOutlay 640,907 74Q500 74Q500 784,500 98Q100 865,944 966,700 777,000
Total Expenditures 2,964,747 3,045,657 2,838,948 2,995,323 3,248,726 3,203,646 3,366,820 3,242,977
Revenue Over (Under) Expenditures 333,220 20,618 (8,382) (25,321) 238,678 144,950 174,900 156,967
Beginning Fund Balance 1,734,787 1,617,232 2,068,007 2,059,625 2,034,304 2,272,982 2,417,932 2,592,832
Ending Fund Balance $ 2,068,007 $ 1,637,850 $ 2,059,625 $ 2,034,304 $ 2,272,982 $ 2,417,932 $ 2,592,832 $ 2,749,799
\n 30/6/2009\n
2 - 1 - 40\n
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
2008 2009 2009 2010 2011 2012 2013 2014
Actual Budget Amended Proposed Forecast Forecast Forecast Forecast
Revenue
E911 Board Revenue $ 607,183 $ 657,015 $ 688,918 $ 754,108 775,506 797,500 82Q200 843,600
Interagency Charges 1,050,439 1,157,497 1,157,497 1,162,231 1,181,270 1,239,588 1,288,703 1,336,352
Town of Vail Interagency Charge 533,164 543,072 543,072 522,213 544,220 571,087 593,715 615,667
Earningsonlnvestments 18,763 12,142 5,000 5,000 10,000 1Q000 1Q000 1Q000
Other 7,500 - 69,750 - - - - -
Total Revenue 2,217,049 2,369,726 2,464,237 2,443,552 2,510,996 2,618,175 2,712,618 2,805,619
Expenditures
Salaries & Benefits 1,588,183 1,732,699 1,753,602 1,854,062 1,933,396 2,014,561 2,078,790 2,144,971
Operating, Maintenance & Contracts 459,767 499,535 499,535 511,633 527,600 543,428 559,731 576,523
CapitalOutlay 5Q121 135,000 124,750 5Q000 50,000 50,000 5Q000 5Q000
Total Expenditures 2,098,071 2,367,234 2,377,887 2,415,695 2,510,996 2,607,989 2,688,521 2,771,494
Revenue Over (Under) Expenditures 118,978 2,492 86,350 27,857 0 10,186 24,097 34,125
Transfer to Capital Projects Fund (75,000) - - - - - - -
Beginning Fund Balance 918,366 821,458 962,344 1,048,694 1,076,551 1,076,551 1,086,737 1,110,834
Ending Fund Balance $ 962,344 $ 823,950 $ 1,048,694 $ 1,076,551 $ 1,076,551 $ 1,086,737 $ 1,110,834 $ 1,144,959
\n "/6/2009\n
2-1-41\n
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CONFERENCE CENTER FUND
2010
2008 2009 2009 Proposed
Actual Budget Amended Budget
Revenue
Taxes
Sales Tax - - - -
Public Accomodations Tax - - - -
Penalties and Interest on Delinquent Taxes
Subtotal Taxes - - - -
Other
Earnings on Investments 218,193 235,000 46,000 46,500
Total Revenue 218,193 235,000 46,000 46,500
Expenditures - General Government
Management Fee - - - -
General Supplies and meetings - - - -
CapitalOutlay - - - -
Total Expenditures - - - -
Revenue Over (Under) Expenditures 218,193 235,000 46,000 46,500
Beginning Fund Balance 9,046,283 9,271,283 9,264,476 9,310,476
Ending Fund Balance $ 9,264,476 $ 9,506,283 $ 9,310,476 $ 9,356,976
HEALTH INSURANCE FUND
2009 2010
2008 Original Proposed
Actual Budget Budget
Revenue
Town of Vail Interagency Charge - Prem $ 2,394,290 $ 2,515,000 $ 2,510,000
Employee Contributions 286,058 288,000 305,000
Insurer Proceeds 111,957 20,000 100,000
Earnings on Investments 35,866 24,719 5,000
Total Revenue 2,828,171 2,847,719 2,920,000
Expenditures
Health Inusrance Premiums 287,533 339,660 365,000
Claims Paid 2,163,853 2,448,059 2,650,000
Short-term Disability Pay 7,442 40,000 35,000
Professional Fees 20,000 20,000 20,000
Total Expenditures 2,478,828 2,847,719 3,070,000
Revenue Over (Under) Expenditures 349,343 - (150,000)
Beginning Fund Balance 990,117 1,089,099 1,414,762
Ending Fund Balance $ 1,339,460 $ 1,089,099 $ 1,264,762
\n 10/6/2009\n
34 2 - 1 - 42\n
ORDINANCE NO. 19
SERIES OF 2009
ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL
PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND
LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR
JANUARY 1, 2010 THROUGH DECEMBER 31, 2010
WHEREAS, in accordance with Article IX of the Charter of the Town of Vail,
Colorado, the Town Manager prepared and submitted to the Town Council a proposed
long-range capital program for the Town and a proposed budget and financial plan for all
Town funds and activities for the fiscal year; and
WHEREAS, it is necessary for the Town Council to adopt a budget and financial
plan for the 2010 fiscal year, to make appropriations for the amounts specified in the
budget; and
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. The procedures prescribed in Article IX of the Charter of the Town of Vail,
Colorado, for the enactment hereof, have been fulfilled.
2. Pursuant to Article IX of the Charter, the Town Council hereby makes the
following annual appropriations for the Town of Vail, Colorado, for its fiscal year
beginning on the first day of January, 2010, and ending on the 315t day of December,
2010:
FUND AMOUNT
General Fund 29,095,088
Capital Projects Fund 14,499,794
Real Estate Transfer Tax Fund 5,054,905
Vail Marketing Fund 295,600
Debt Service Fund 2,398,412
Heavy Equipment Fund 2,995,323
Health Insurance Fund 3,070,000
Dispatch Services Fund 2,415,695
Total 59,824,817
Less Interfund Transfers (8,597,567)
Net Expenditure Budget 51,227,250
Ordinance No. 19, Series of 2009 \n 10/6/2009\n
2 - 1 - 43\n
3. The Town Council hereby adopts the full and complete Budget and Financial
Plan for the 2010 fiscal year for the Town of Vail, Colorado, which are incorporated by
reference herein and made part hereof, and copies of said public records shall be made
available to the public in the Municipal Building of the Town. This Ordinance shall take
effect five (5) days after publication following the final passage hereof.
4. If any part, section, subsection, sentence, clause or phrase of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
5. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the
inhabitants thereof.
6. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has
accrued, any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceedings as commenced under
or by virtue of the provision repealed or repealed and reenacted. The repeal of any
provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not
be construed to revise any bylaw, order, resolution, or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 15th day of September, 2009. A public hearing shall
be held hereon on the 6th day of October, 2009, at 6:00 pm at the regular meeting of the
Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 19, Series of 2009 \n 10/6/2009\n
2-1 - 44\n
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN
FULL this 6th day of October 2009.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 19, Series of 2009 \n 10/6/2009\n
2-1 - 45\n
OOi)
MUT VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 6, 2009
ITEM/TOPIC: Information Update.
PRESENTER(S): Pam Brandmeyer
ATTACHMENTS:
Arosa Drive Update
EHLJ Enforcement
\n 10/6/2009\n
MEMORANDUM
TO: Town Council
FROM: Community Development Department
DATE: October 6, 2009
SUBJECT: Arosa Drive Duplex Update
This is an information update only and is not a Town Council agenda item.
The Town of Vail issued a building permit on September 14, 2009, for the
construction of the new employee housing duplex at 2657 Arosa Drive. With the
building permit in hand site clearing began and was complete on Wednesday,
September 16. Following is a schedule of near-term critical path items only.
Staff can provide additional information or detail that is requested.
The week of September 21, 2009, the following took place:
✓ Excavation began and was completed
✓ Open hole inspection by soils engineer was completed
✓ Footing inspection was completed and approved by the Town of Vail
The week of September 28, 2009, the following is scheduled to take place:
✓ Forming of foundation walls
The week of October 5, 2009, the following is scheduled to take place:
✓ Structural Insulated Panels (SIPS) will be ordered
The week of October 12, 2009, the following is scheduled to take place:
✓ Backfill completed
The week of November 2, 2009, the following is scheduled to take place:
✓ Framing begins
✓ SIPS panels delivered to the site
The week of November 23, 2009, the following scheduled to take place:
✓ Set trusses
\n 10/6/2009\n
3-1 -1\n
MEMORANDUM
TO: Town Council
FROM: Community Development
DATE: October 6, 2009
SUBJECT: Deed Restricted Employee Housing Annual Compliance Status Report
1. BACKGROUND
This is being provided as information only and is not an agenda item at the Town
Council meeting.
The Town of Vail Community Development Department has sent out 317 letters,
representing 655 employee housing units, requesting annual verification of employee
housing deed restriction compliance. Of the 317 requests for annual verification that
have been sent 35 of those, by terms outlined in their deed restrictions, do not require
any response by the employee housing unit owner nor do they require occupancy of the
deed restriction by an employee. These deed restrictions were executed prior to
December 31, 1992.
The remaining 282 owners are required to provide annual verification of the use of their
employee housing unit prior to February 15. Owners who failed to respond by February
15 were sent a reminder notice with another copy of the annual verification form.
II. RESPONSES TO DATE
From 1989 to 1992 there were 35 deed restricted Employee Housing Units (EHUs) built.
By the terms of these deed restrictions the owners of these EHUs are neither required to
rent the EHU or submit an annual compliance form. The Town requests information
from theses owners only once. To date, seventeen (17) owners have responded and
based upon their responses fourteen (14) local employees are housed.
From 1992 to 1994 there were 22 deed restricted EHUs built. By the terms of these
deed restrictions the owners are not required to rent their EHUs, but are required to
submit an annual compliance form. Reminder letters were sent to those owners who
had not responded by February 15. To date, twenty (20) owners have responded and
based upon their responses nineteen (19) local employees are housed. Two (2) owners
have still not responded.
From 1994 to 2000 there were 177 deed restricted EHUs built. This includes: Vail
Commons, Red Sandstone Creek, and Buzzard Park. By the terms of these deed
restrictions the owners are required to have a full-time employee live in the EHU and
they are required to submit an annual compliance form. Reminder letters were sent to
those owners who had not responded by February 15. To date, one hundred and
seventy three (173) owners have responded and based upon their responses two
hundred and thirty four (234) employees are housed. Four (4) owners have still not
responded.
\n 10/6/2009\n
3-2-1\n
From 2000 to current there have been 87 deed restricted EHUs built. The most recent
additions include EHUs to fulfill the employee housing requirement for Vail's Mountain
Plaza as well as EHUs in the mitigation bank. By the terms of these deed restrictions
the owners are required to have a full-time employee live in the EHU and they required
to submit an annual notarized affidavit verifying compliance. Reminder letters were sent
to those owners who had not responded by February 15. To date, eighty four (84)
owners have responded and based upon their responses one hundred and thirteen
(113) employees are housed. Three (3) owners have still not responded.
III. NEXT STEPS
There are nine (9) owners of EHUs that have not submitted their annual affidavits. Two
of those owners are not required to rent their units, by the terms outlined in their deed
restrictions, and no additional action will be taken. The remaining seven (7) owners
have been sent certified letters requesting submittal of their affidavit. Failure to comply
with the terms of their deed restriction may result in subpoenas being issued and
appearance in the Town of Vail Municipal Court.
IV. SUMMARY
294 deed restricted EHUs in the Town of Vail are housing 380 local employees.
This does not include Middle Creek or Timber Ridge Village Apartments. Middle Creek
houses approximately 250 employees in 142 units. Timber Ridge houses approximately
600 plus employees in 198 units.
Approximately 1,230 employees are housed in 655 deed restricted units in the Town of
Vail. This is an increase of 55 employees housed from the previous year.
\n 10/6/2009\n
3-2-2\n
OOi)
MUT VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 6, 2009
ITEM/TOPIC: Matters From Mayor & Council.
\n 10/6/2009\n
OOi)
MUT VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 6, 2009
ITEM/TOPIC: Executive Session 1.) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase,
acquisition, lease, transfer, or sale of property interests; and to receive legal advice on specific
legal questions; and to determine positions, develop a strategy and instruct negotiators, Re:
Timber Ridge Predevelopment Agreement; 2.) C.R.S. §24-6-402(4)(fl - to discuss personnel
matters; 3.) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and
to determine positions, develop a strategy and instruct negotiators, Re: Pending and
threatening litigation Johnson v. Town of Vail 08-CV-00464-LTB-MJW; 4.) C.R.S. §24-6-402(4)
(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests;
and to receive legal advice on specific legal questions; and to determine positions, develop a
strategy and instruct negotiators, Re: LionsHead Parking Structure Option Agreement.
PRESENTER(S): Matt Mire
\n 10/6/2009\n