HomeMy WebLinkAbout2009-12-01 Agenda and Support Documentation Town Council Work Session VAIL TOWN COUNCIL
WORK SESSION AGENDA 07a
7M
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:30 P.M., DECEMBER 1, 2009
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
1. ITEM /TOPIC: The Vail Town Council will convene as the Vail Reinvestment
Authority (VRA) from 1:10 -1:30 p.m.
2. ITEM /TOPIC: Site Visit, Re: LionsHead Transit Center (1 hr.)
PRESENTER(S): Tom Kassmel
3. ITEM /TOPIC: PEC /DRB Update (15 min.)
PRESENTER(S): Warren Campbell
4. ITEM /TOPIC: TOV Camera System Presentation. (15 min.)
PRESENTER(S): Dwight Henninger
ACTION REQUESTED OF COUNCIL: Listen to presentation and provide input.
BACKGROUND: Council has asked for a presentation on the loading and delivery
camera system and an update on the CDOT 1 -70 cameras.
5.
ITEM /TOPIC: Town Employee Rental Housing Update. (20 min.)
PRESENTER(S): Stan Zemler / Susie Hervert
ACTION REQUESTED OF COUNCIL: None - Worksession Item.
BACKGROUND: The town's employee rental housing program was developed to
address employee retention and recruitment issues. The program has been a
major factor in the stabilization of the town's seasonal and full -time workforce.
Since 1998, departments have experienced lower turnover rates, reduction in
overtime costs and less expenditures related to training. The program has allowed
many employees, including key critical positions, to live within the town limits and
be available for emergency response situations. To ensure a quality product, the
program relies on established policies and procedures that define the criteria for
housing eligibility, the rates charged and the limitations of the program. For the
past decade, the rental program has been a critical stepping stone to transition
employees into permanent, long -term rentals, deed - restricted housing or open -
market purchases.
STAFF RECOMMENDATION: None - information update.
6. ITEM /TOPIC: A workession to present the Town's adopted regulations for
considering a request to extend a lapse in development application
approvals and to discuss options for addressing several existing
development application approvals which are about to expire. (20 min.)
PRESENTER(S): George Ruther
ACTION REQUESTED OF COUNCIL: Does the Vail Town Council wish to
instruct the Town staff to develop and prepare amendments to the Vail Town Code
to grant additional time to approved development applications which are about to
expire
BACKGROUND: The Zoning Regulations of the Town of Vail prescribe
regulations for the approval period of approved development applications and
terms by which the approval period may be extended. There are presently as
many as three, large- scale, approved development applications which are
scheduled to expire in the near future. The purpose of this worksession is to
inform the Town Council of existing adopted regulations and to determine if the
Town Council wishes to pursue amendments to the adopted regulations
STAFF RECOMMENDATION: As this is a worksession item, the Community
Development Department does not have a formal recommendation at this time. To
develop a formal recommendation staff would like to have a better understanding
of the Town Council's policy interests and objectives and gain more input from the
public. Staff believes that the first question that must be addressed is "to change or
not to change ?" If after discussing this question with the Town Council and public it
is determined that some form of change is believed to be warranted, then staff will
further develop Option #1 alternatives for further consideration and deliberation at
an evening public hearing. If, however, it is determined that changes to the existing
regulations are not necessary based upon the factors for consideration described
in section IV of this memorandum, then no further analysis is necessary at this
time.
7.
ITEM /TOPIC: Discussion of Ordinance No. 24 Series of 2009, an ordinance
making supplemental appropriations to the Town of Vail General Fund,
Capital Projects Fund , Real Estate Transfer Tax Fund, Dispatch Services
Fund, Heavy Equipment Fund and Health Insurance Fund of the 2009
Budget for the Town of Vail, Colorado; and authorizing the said adjustments
as set forth herein; and setting forth details in regard thereto. (30 min.)
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Provide input regarding the 4th
supplemental of 2009, Ordinance No. 24, Series of 2009, in preparation for
approving the first reading during the evening session.
BACKGROUND: To be provided in a separate memo.
STAFF RECOMMENDATION: Staff recommends that the Town Council approves
Ordinance No. 24, Series of 2009, upon first reading this evening.
8. ITEM /TOPIC: Information Update. (15 min.)
PRESENTER(S): Pam Brandmeyer
9. ITEM /TOPIC: Matters From Mayor & Council. (15 min.)
PRESENTER(S): Town Council
10. ITEM /TOPIC: Adjournment. (4:20 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT OT CHANGE)
. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT TBD, TUESDAY, DECEMBER 15, IN THE VAIL
TOWN COUNCIL CHAMBERS.
UPCOMING AGENDA ITEMS:
Joint TOV & Eagle County Commissioner Work Session
Joint TOV & PEC Work Session
Joint TOV &VRD Work Session
Joint TOV & ECO Work Session
Dobson Roof Follow Up (spring)
Timber Ridge Redevelopment Update
Ski Magazine Resort Survey Rankings Discussion
Mail -In Ballot Update (attachment only)
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2009
ITEM /TOPIC: Site Visit, Re: LionsHead Transit Center
PRESENTER(S): Tom Kassmel
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2009
ITEM /TOPIC: PEC /DRB Update
PRESENTER(S): Warren Campbell
ATTACHMENTS:
November 18, 2009 DRB Meeting Results
November 23, 2009 PEC Meeting Results
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
November 18, 2009
�Y1
lV Of VAI Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
PROJECT ORIENTATION 1:OOpm
MEMBERS PRESENT MEMBERS ABSENT
Mike Dantas
Tom DuBois
Pete Dunning
Brian Gillette
Libby Plante
SITE VISITS 2:OOpm
1. Wyken Residence — 2626 Davos Trail
2. Timber Ridge — 1280 North Frontage Road
3. Wells Residence — 5030 Prima Court
4. Cupid LTD Residence — 1628 Golf Terrace
5. Blue Moose — 675 Lionshead Place
6. Lionshead Restrooms — 560 East Lionshead Circle
PUBLIC HEARING — TOWN COUNCIL CHAMBERS 3:OOpm
1. Cupid LTD (Gonzales) Residence DRB090472 / 15 minutes Bill
Final review of an addition (bedroom, storage)
1628 Golf Terrace, Unit B /Lot 1, Warren Pulis Subdivision
Applicant: Millie Aldrich
ACTION: Tabled to December 2, 2009
MOTION: Gillette SECOND: Plante VOTE: 5 -0 -0
2. Wyken Residence DRB090553 / 15 minutes Bill
Final review of a separation request (detached garage)
2626 Davos Trail /Lot 1, Block C, Vail Ridge
Applicant: Burke Harrington
ACTION: Approved
MOTION: Gillette SECOND: DuBois VOTE: 5 -0 -0
3. Lionshead Restroom DRB090573 / 15 minutes Bill
Final review of changes to approved plans (roof corbels)
560 East Lionshead Circle /Lot 2, Vail Lionshead Filing 6
Applicant: Vail Resorts
ACTION: Approved with condition(s)
MOTION: Gillette SECOND: Dantas VOTE: 4 -1 -0 (Dunning opposed)
CONDITION(S):
1) The applicant shall install the two center corbels on the east elevations in accordance with
the previously approved plans. The two center corbels may be notched to accommodate
the HVAC soffit vents.
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2) The applicant shall install the two outside corbel beams on the east elevations in
accordance with the previously approved plans without the installation of the corbel
support brackets.
4. Blue Moose Pizza DRB090584 / 10 minutes Rachel
Final review of a minor exterior alteration (patio railing)
675 Lionshead Place, Unit P170 /Lots 1 & 2, Vail Lionshead Filing 6
Applicant: Brian Nolan
ACTION: Approved
MOTION: DuBois SECOND: Plante VOTE: 5 -0 -0
5. Wells Residence DRB090581 / 15 minutes Rachel
Conceptual review of minor exterior alteration (facade, entry)
5030 Prima Court/Unplatted
Applicant: Steven Wells, represented by Larry Rogers
ACTION: Conceptual, no action
6. Timber Ridge Redevelopment DRB090593 / 60 minutes George
Conceptual review of new construction (employee housing)
1280 North Frontage Road / Lots 1 -5, Re- subdivision of Block C, Lions Ridge Filing 1
Applicant: Timber Ridge LLC
ACTION: Conceptual, no action
STAFF APPROVALS
Leon Residence DRB090314 Rachel
Final review of changes to approved plans (deck)
1650 Sunburst Drive, Unit 60 /Lot 2, Sunburst Filing 3
Applicant: Extreme Builders
Bell Tower Partners Ltd Residence DRB090513 Bill
Final review of changes to approved plans (gate)
201 Gore Creek Drive, Unit R -1 /Block 5B, Vail Village Filing 1
Applicant: Beck Building Co
Gilmartin Residence DRB090531 Warren
Final review of a minor exterior alteration (replace decking, guard)
788 Potato Patch Drive, Unit B /Lot 13, Block 1, Vail Potato Patch
Applicant: SRE Builders
Break Away West DRB090557 Bill
Final review of changes to approved plans (walkways, stairs, retaining walls)
913 Lionsridge Loop /Lot B, Block B3, Lions Ridge Filing 1
Applicant: TrD Architects
Clark Residence DRB090558 Bill
Final review of an addition (dormer)
4887 Juniper Lane /Lot 7B, Block 4, Bighorn 5th Addition
Applicant: Stephen Clark
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Vail Property Holdings LTD Residence DRB090559 Warren
Final review of a minor exterior alteration (landscaping)
254 Beaver Dam Road /Lot 23B, Block 7, Vail Village Filing 1
Applicant: Moon L Hsu
Eddy Residence DRB090560 Warren
Final review of a minor exterior alteration (landscaping)
162 West Meadow Drive /Lot 4, Vail Village Filing 2
Applicant: A Cut Above Forestry
Hendrich Residence DRB090562 Warren
Final review of a minor exterior alteration (landscaping)
2008 Sunburst Drive /Lot 18, Vail Valley Filing 3
Applicant: Happy Trees LLC
Barrett Residence DRB090563 Bill
Final review of a minor exterior alteration (utility enclosure, walls, gate)
275 Beaver Dam Road /Lot 40, Block 7, Vail Village Filing 1
Applicant: Peel /Langenwalter Architects
Eye Pieces of Vail DRB090565 Warren
Final review of a sign (business identification)
675 Lionshead Place, Unit P164 /Resub of Lot 1, Vail Lionshead Filing 6
Applicant: Daniel Barry
Simmons Residence DRB090566 Bill
Final review of a minor exterior alteration (chimney, cricket)
5157 Gore Circle /Lot 13, Block 3, Bighorn 5th Addition
Applicant: Premiere Builders
Spruce Way LLC Residence DRB090567 Jen
Final review of a minor exterior alteration (landscaping)
4344 Spruce Way /Lot 6A, Block 3, Bighorn 3rd Addition
Applicant: A Cut Above Forestry
Gibbs Residence DRB090568 Rachel
Final review of a minor exterior alteration (window)
1750 South Frontage Road West/Unplatted
Applicant: Tom Saalfeld
Gore Valley Bike Trail DRB090570 Rachel
Final review of a minor exterior alteration (bike path, retaining wall)
846 West Forest Road /Unplatted, Gore Valley Bike Trail
Applicant: Town of Vail
Kjesbo /Nederlow Residence DRB090572 Rachel
Final review of changes to approved plans (deck)
5111 Black Bear Lane /Lot 1, Block 10, Gore Creek Subdivision
Applicant: Nedbo Construction
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Checkpoint Charlie DRB090574 Warren
Final review of changes to approved plans (doors)
190 Gore Creek Drive /Town of Vail Right -of -Way
Applicant: Vail Resorts
Parkside Villas DRB090578 Rachel
Final review of a minor exterior alteration (lights)
1548 Matterhorn Circle /Lots ABC, Matterhorn Village
Applicant: Thomas Warzecha
Belts & Buckles of Vail DRB090579 Rachel
Final review of a sign (business identification)
531 East Lionshead Circle, Suite 4 /Lot 3, Block 1, Vail Lionshead Filing 1
Applicant: Ahmad Aqqad
Rappaport Residence DRB090580 Rachel
Final review of a minor exterior alteration (skylight)
366 Hanson Ranch Road /Lot D, Block 2, Vail Village Filing 1
Applicant: Western Slope Skylight
Atefi Residence DRB090582 Rachel
Final review of changes to approved plans (windows)
1468 Vail Valley Drive /Lot 17, Block 3, Vail Valley
Applicant: KH Webb Architects
Arrigoni Residence DRB090583 Warren
Final review of a minor exterior alteration (window, entry door, roof)
1722 Geneva Drive /Lot 11A, Matterhorn Village
Applicant: Balz Arrigoni
Ascent Sotheby's DRB090585 Rachel
Final review of a sign (business identification)
292 East Meadow Drive, Suite 101 /Lot 5, Part of Tract B, Vail Village Filing 1
Applicant: Tye Stockton
Timber Ridge DRB090586 Warren
Final review of a minor exterior alteration (landscaping)
1280 North Frontage Road /Lot 1 -2, Re- subdivision of Block C, Lions Ridge Filing 1
Applicant: Timber Ridge Affordable Housing Corporation
Oppenheimer Residence DRB090587 Warren
Final review of a minor exterior alteration (re -roof)
5087 Black Gore Drive /Lot 4, Gore Creek Subdivision
Applicant: Roof Top Roofing
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479 -2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356,
Telephone for the Hearing Impaired, for information.
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PLANNING AND ENVIRONMENTAL COMMISSION
November 23, 2009
w 1:OOpm
T(1WNDFVAIL '
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Bill Pierce Michael Kurz
David Viele Sarah Paladino
Rollie Kjesbo Vacant position
Scott Lindall
Site Visits:
1. Adair Residence — 3035 Booth Falls Road
30 minutes
1. A request for final review of a conditional use permit, pursuant to Section 12 -71 -5, Conditional
Uses; Generally (On All Levels Of A Building), Vail Town Code, and a variance pursuant to 14 -5-
2, Other Requirements; Parking Lot and Parking Structure Design Standards For all Uses, Vail
Town Code, to allow for the development of a private parking lot with less than the required
interior surface area landscaping located at 934 South Frontage Road/ unplatted, and setting
forth details in regard thereto. (PEC090032, PEC090033)
Applicant: Vail Resorts Development Company, represented by the Mauriello Planning Group
Planner: Warren Campbell
ACTION: Approved with condition(s)
MOTION: Kjesbo SECOND: Lindall VOTE: 4 -0 -0
CONDITIONS:
1. The conditional use permit shall expire on November 23, 2012, unless the
proposed Ever Vail project has submitted for building permits and is moving
forward diligently towards a start of redevelopment.
2. The applicant shall maintain and operate the proposed parking lot at an
appropriate level of cleanliness by providing a minimum of two trash receptacles
on the site for use by users of the parking lot.
3. The applicant shall provide a plan for ensuring that materials removed during the
performance of snow removal operations are prevented from reaching the water
courses to the south and west of the site prior to being scheduled for a Design
Review Board hearing. The plan shall be reviewed and approved by the Design
Review Board.
Warren Campbell made a presentation per the Staff memorandum.
Dominic Mauriello, representative of the applicant, made a brief presentation on the application.
There was no public comment.
The Commissioners did not have any questions for the applicant or Staff. They expressed their
support for the conditional use permit and associated variance.
30 minutes
2. A request for a final review of a variance from Section 12 -6C -6, Setbacks, Vail Town Code,
pursuant to Chapter 12 -17, Variances, Vail Town Code, to allow for the construction of additions
within the setbacks, located at 3035 Booth Falls Road /Lot 12, Block 1, Vail Village Filing 13, and
setting forth details in regard thereto. (PEC090034)
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Applicant: John and Katherine Adair
Planner: Bill Gibson
ACTION: Approved
MOTION: Kjesbo SECOND: Viele VOTE: 4 -0 -0
Warren Campbell made a presentation per the Staff memorandum.
Tom Braun, a representative of the applicant, made a presentation on the application. Braun
provided an overview of the project, changes in conditions since the last variance application,
and a response to the criteria and findings necessary for a variance to be granted. He reviewed
and addressed concerns that were voiced during the hearing for the previous variance request,
including the ability to put an addition in other locations on the site that would not require a
variance. He reiterated that the site has significant constraints, there is a creative solution to the
wetlands issue, the design of the home presents limitations and there are no negative impacts to
surrounding uses.
There was no public comment.
Commissioner Lindall commended the applicant for doing extensive research for this application,
including discussion with the neighbors and utilities.
Commissioner Viele stated he agreed with Staff and would support the application.
Commissioner Kjesbo stated his support for the application.
Commissioner Pierce stated this is a difficult site and would support the application.
5 minutes
3. A request for final review of conditional use permits, pursuant to Section 12 -71 -5, Conditional
Uses: Generally (On All Levels Of A Building Or Outside Of A Building), Vail Town Code, to allow
for the development of a public or private parking lot (parking structure); a vehicle maintenance,
service, repair, storage, and fueling facility; a ski lift and tow (gondola), within "Ever Vail' (West
Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South
Frontage Road West rig ht-of-way/U nplatted (a complete legal description is available for
inspection at the Town of Vail Community Development Department), and setting forth details in
regard thereto. (PEC080063)
Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC
Planner: Warren Campbell
ACTION: Table to December 14, 2009
MOTION: Kjesbo SECOND: Viele VOTE: 4 -0 -0
5 minutes
4. A request for a final review of major exterior alterations, pursuant to Section 12 -71 -7, Exterior
Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known
as "Ever Vail' (West Lionshead), with multiple mixed -use structures including but not limited to,
multiple - family dwelling units, fractional fee units, accommodation units, employee housing units,
office, and commercial /retail uses, located at 862, 923, 934, 953, and 1031 South Frontage
Road West, and the South Frontage Road West rig ht-of-way/U n platted (a complete legal
description is available for inspection at the Town of Vail Community Development Department),
and setting forth details in regard thereto. (PEC080064)
Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC
Planner: Warren Campbell
ACTION: Table to December 14, 2009
MOTION: Kjesbo SECOND: Viele VOTE: 4 -0 -0
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5 minutes
5. A request for a final recommendation to the Vail Town Council for prescribed regulation
amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Section 12-
10-19, Core Areas Identified, Vail Town Code, to amend the core area parking maps to include
"Ever Vail" (West Lionshead) within the "Commercial Core" designation, and setting forth details
in regard thereto. (PEC080065)
Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC
Planner: Warren Campbell
ACTION: Table to December 14, 2009
MOTION: Kjesbo SECOND: Viele VOTE: 4 -0 -0
5 minutes
6. A request for a final recommendation to the Vail Town Council for a zone district boundary
amendment, pursuant to 12 -3 -7, Amendments, Vail Town Code, to allow for a rezoning of
properties from Arterial Business District and unzoned South Frontage Road West right -of -way
which is not zoned to Lionshead Mixed Use -2, properties known as "Ever Vail' (West
Lionshead), located at 953 and 1031 South Frontage Road West and South Frontage Road
West right -of -way, (a complete legal description is available for inspection at the Town of Vail
Community Development Department), and setting forth details in regard thereto. (PEC080061)
Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC
Planner: Warren Campbell
ACTION: Table to December 14, 2009
MOTION: Kjesbo SECOND: Viele VOTE: 4 -0 -0
5 minutes
7. A request for a work session to discuss prescribed regulations amendments, pursuant to Section
12 -3 -7, Amendment, Vail Town Code, to Title 12, Zoning Regulations, Vail Town Code, and
setting forth details in regard thereto. (PEC090017)
Applicant: Town of Vail
Planner: Rachel Friede
ACTION: Table to December 14, 2009
MOTION: Kjesbo SECOND: Viele VOTE: 4 -0 -0
5 minutes
8. A request for a final recommendation for the adoption of the Frontage Road Lighting Master
Plan, an element of the Vail Transportation Master Plan, and setting forth details in regard
thereto. (PEC090014)
Applicant: Town of Vail, represented by Tom Kassmel
Planner: Bill Gibson
ACTION: Table to January 11, 2010
MOTION: Kjesbo SECOND: Viele VOTE: 4 -0 -0
5 minutes
9. A request for a work session to discuss a conditional use permit, pursuant to Section 12 -9C -3,
Conditional Uses, Vail Town Code, to allow for the construction of public buildings and grounds
(West Vail fire station), located at 2399 North Frontage Road /Parcel A, Resub of Tract D, Vail
Das Schone Filing 1, and setting forth details in regard thereto. (PEC090019)
Applicant: Town of Vail
Planner: Bill Gibson
ACTION: Table to December 14, 2009
MOTION: Kjesbo SECOND: Viele VOTE: 4 -0 -0
5 minutes
10. A request for a final recommendation to the Vail Town Council for prescribed regulations
amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town
Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to provide regulations that will
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implement sustainable building and planning standards, and setting forth details in regard
thereto. (PEC090028)
Applicant: Town of Vail
Planner: Rachel Friede
ACTION: Table to December 14, 2009
MOTION: Kjesbo SECOND: Viele VOTE: 4 -0 -0
11. Approval of October 26, 2009 minutes
MOTION: Kjesbo SECOND: Lindall VOTE: 3 -0 -1 ( Viele abstained)
12. Information Update
Warren Campbell informed the PEC that Staff was looking at the evening of December 14 to
hold a small appreciation gathering for the PEC, DRB, and the VLHA. He added that he would
follow up with an email to confirm once the details were better known.
13. Adjournment
MOTION: Kjesbo SECOND: Lindall VOTE: 4 -0 -0
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479 -2138 for additional
information.
Sign language interpretation is available upon request with 24 -hour notification. Please call (970)
479 -2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published November 20, 2009, in the Vail Daily.
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2009
ITEM /TOPIC: TOV Camera System Presentation.
PRESENTER(S): Dwight Henninger
ACTION REQUESTED OF COUNCIL: Listen to presentation and provide input.
BACKGROUND: Council has asked for a presentation on the loading and delivery camera
system and an update on the CDOT I -70 cameras.
ATTACHMENTS:
Memo
Loading & Delivery Camera Update
Town of Vail
510 VIDEO MONITORING SYSTEMS
PURPOSE
In order for public locations and facilities under Town jurisdiction to be safe and secure,
the use of electronic systems for routine video monitoring may be necessary. The purpose
of this policy is to ensure that their use is consistent with federal and state law, and
reasonably balances privacy concerns with personal safety and responsible stewardship of
the community's assets.
Scone This policy applies to systems that enable continuous or periodic routine video
monitoring on a sustained basis for the following purposes:
a. Deter theft and vandalism and assist in identifying individuals who damage
facilities or property.
b. Assist law enforcement agencies in investigating criminal activity.
c. Promote a safer environment by deterring acts of violence or aggression.
This policy does not apply to the routine use of hand -help video cameras.
POLICIES AND PROCEDURES
Installation Approval- The approval process for installation of a video monitoring system
fall into two categories depending on the intended use.
a. Routine or traditional uses, such as security cameras at the Police Station or
mobile systems in Police vehicles, will be approve through the usual budgeting
and purchasing approval process.
b. Placement at other facilities or buildings, such as Town Hall, other Town public
parks, Villages, open spaces areas, public street or other public locations, requires
approval by the Town Manager.
c. Short -term placements to assist in protecting and securing temporary events may
be approved by the Public Works director or Police Chief when such short -term
installations are for less than 34 days.
Town Manager Approval Criteria: When seeking Town Manager approval, Department
Heads will address the following issues and concerns in supporting their request:
a. Objectives for implementing the system.
b. Use of equipment, including: locations of cameras, locations of reception
equipment, personnel authorized to operate the system, and times when
monitoring will be in effect (and staffed, if applicable)
i
c. Other deterrence or detection measures that were considered, and why video
monitoring is the best solution.
d. Any specific, variable reports of incidents of crime or significant safety concerns
that have occurred in the location to be placed under video monitoring.
d. Possible effects of the proposed video monitoring systems on personal privacy, if
any, and how they will be mitigated.
e. Appropriate consultation with stakeholders, including the public; or reasons why
this is not necessary.
f. Signage strategy advising the public that video monitoring is occurring.
g. Approach to installing and maintaining the system.
h. Fiscal impact and availability of funding.
Location and Direction of Video Monitoring Equipment
a. Permanent, fixed- mounted cameras will not be placed in areas where a reasonable
expectation of privacy is standard, such as inside restrooms.
b. Cameras located internally will not be directed to look through windows to areas
outside the building,, unless necessary to protect external assets, provide for the
personal safety of individuals or deter criminal activity from occurring.
c. Cameras will not be directed to look into adjacent, non -Town owned buildings.
d. Placement of cameras will also take into consideration physical limitations such
as availability of power, system reception and reasonable mounting facilities.
Notification Procedures
a. The Council and 'Town employees will be notified in advance, in writing or via e-
mail, of the placement of any video monitoring system in a Town -owned facility
or building.
b. Clearly written signs will be prominently displayed at the perimeter of video
monitoring areas advising the public that video monitoring is occurring.
c. On a case -by -case basis, as approved by the Town Manager, a decision may be
made to eliminate public signage or employee notification in order to support
crime prevention or investigative activities.
Responsibility for Oversight of Video Monitoring Systems
The Town Manager (or designee) is responsible for overall oversight of all video
monitoring systems and for implementation of this policy.
Intended Use of Video Monitorinp, Information
Any information obtained from video monitoring systems will only be used for the
purpose set forth in this policy.
PROTECTION OF VIDEO MONITORING INFORMATION
Security of Storage Devices Resulting _from Routine Video Monitoring:
a. When not in use, storage devices will be securely kept in a controlled access area.
b. All storage media that is no longer in active use will be numbered and dated.
Retention:
a. All records derived from routine video monitoring will be retained for as long as
required by federal or state law.
b. In the event that records are evidence in any claim fled or any pending litigation,
they will be preserved until the pending litigation is resolved.
c. Destruction requires the written consent of the Town Clerk or Records Custodian.
d. Records will be securely and permanently disposed of in a manner appropriate to
their storage media.
Placement and Viewinp, of Video Monitors
Video monitors will not be placed in locations that facilitate public viewing.
Access and Use of Recorded Information
a. Only those personnel authorized by the Town Manager (or designee) in writing
will have access to information acquired through routine video monitoring.
b. Recorded information will never be sold, and will not be publicly viewed or
distributed in any other manner, except as provide for by this policy and
applicable federal and state law.
ONGOING REVIEW OF CITY'S USE OF VIDEO MONITORING SYSTEMS
The Town Manager (or designee) will review the Town's use of video monitoring
systems and adherence to this policy at least every two years. These reviews will include
an inventory of video monitoring installations, date of installation, summary of their
purpose, experience in implementing the policy and any proposed policy changes. The
results of each review will be documented and provided to the Town Council. Any
concerns or deviations from this policy will be addressed promptly and effectively.
The Town Manager is authorized to make minor administrative changes to this policy in
light of technological or legal changes as long as they are intended to carryout its purpose
and will not have any significant policy impacts.
Resort in a Security Blanket Pagel of 3
p e b**w V
Resort in a Security Blanket Advedisgrnen?
Surveillance System, Staffing Intended to Smother 8 investing mistakes you
Crime at National Harbor should avoid in 2009
It you have a $500,000
By Qvetta Wiggins portfolio, download the guide
Washington Post Staff Writer by Forbes columnist and
Tuesday, May 13, 2008 money manager Ken Fisher
It's called "Th Eight Biggest
If not for the flat - screen televisions on the wall the Mistakes Investors Make and
y How to Avoid Them." Even if
room would be nondescript. One screen shows the you have some thing e i
sculpture "The Awakening" in its new beachfront _ � place right now, it sd# makes
location. Another gives a clear shot of a nearly sense to request your guide!
deserted parking garage across the street from the !s t Click here to downlv;sd
Gaylord National Resort and Convention Center. And FrsmER 1XVFSTMFNTS'
another offers a view of the marina.
This is the command center at National Harbor, the spot where private security officers keep round -the-
clock watch on the little city being built along the banks of the Potomac River. Next door to the
command center is an office for Prince George's County police officers assigned to the sprawling retail,
residential, entertainment and office complex.
The law enforcement presence was designed to maintain order at the $4 billion development -- the
linchpin of efforts to strengthen the county's economy and its public image -- and to protect it from the
kinds of crime that have plagued other parts of Prince George's.
"We want people to know that it is a safe place to come and let people know who might commit crime
that it will not be tolerated," said Maj. Gary Cunningham of the county police.
If a boat capsizes, a child goes missing or a person is mugged, the command center is where a supervisor
can use Global Positioning System technology to locate the closest security officers and dispatch them
and county police to the scene. This is also where officers can check on any suspicious person who has
been stopped and determine whether that person is wanted for any crimes,
The surveillance system at the Oxon Hill development is complemented by security guards on foot,
motorized tricycles and all- terrain vehicles and by Prince George's County police officers in cars and
boats.
"I don't know of any mall or development that has a system this elaborate," said Bill Dunston, director of
security at National Harbor,
With more than a million visitors a year expected at National Harbor, the safety plan for the 300 -acre
development has multiple layers and involves nearly a half -dozen law enforcement agencies.
Kent S. Digby, vice president of operations at National Harbor, said the private security team, which has
30 officers and will grow to about 100, is working closely with the Maryland State Police, Maryland
Natural Resources Police, Maryland- National Capital Park and Planning Police and Forest Heights town
police, as well as county police,
http. l/ www.wvashingionpost.com/wp -dyn/ content/ article/ 2008 /05/ 12/AR2008051202553_... 11/22/2009
Resort in a Security Blanket Page 2 of 3
The "first line of defense" is the security officers, many of whom have military or law enforcement
backgrounds, Dunston said. They are responsible for National Harbor's common areas. Digby said
Gaylord has hired its own security, and several other businesses, including nightclubs and jewelry
stores, might have their own officers.
National Harbor has asked the county to borrow money to help pay for capital costs, including security
infrastructure. The legislation, which is stuck in a County Council committee, would allow the county to
float a $35 million bond and then levy a 5 percent tax on hotel rooms at National Harbor to pay off the
debt.
The bond money could be used for "public facilities and improvements," including streets and
sidewalks, a plaza, entrance features, security, piers on the river and public art. The money for security
could be used only for infrastructure, such as cameras and other high -tech equipment.
Cpl. Stephen Pacheco, a spokesman for the county police, said the department will }provide backup to
the development's private security forces.
So far, the county has assigned three supervisors and 10 officers to the National Harbor unit, and as the
project expands, the contingent is likely to grow, Pacheco said.
In addition, county police have begun making National Harbor part of their daily assignments and have
adjusted patrols accordingly. The county has also assigned a sergeant and two officers to the marine
unit, which will eventually provide 24 -hour coverage of the Potomac River.
Vernon Herron, the county's deputy chief administrative officer for public safety, said National Harbor
poses an unusual security risk because of its location, at the foot of the Woodrow 'Wilson Bridge and
near Reagan National Airport and the monuments on the Mall in Washington.
"It's a premier location in Prince George's County that could be considered a target," said Herron, who is
also the county's director of homeland security. "The fact that [the development] is on the water presents
a new challenge for us."
Herron said that the county and state Department of Natural Resources are jointly patrolling the National
Harbor waterfront but that state authorities have "made it clear that they will not be there 24 -7."
In an emergency, Herron said, both agencies will respond. "We're not going to think that we have
enough resources to deal with a major disaster," he said. "The county and state are not going to get into a
turf battle when lives are at stake. We will try to respond, and we'll decide to do the paperwork later."
Digby said National Harbor officials saw firsthand how well coordination between the development's
security team and the county worked last month when a fire broke out in a condominium building under
construction. National Harbor security officers arrived first and tried to extinguish the flames. They were
able to keep the fire from spreading until firefighters arrived.
"It was textbook," Digby said.
View all comments that have been posted about this article.
http:ll www. washingtonpost .comlwp- dynlcontentlarticlel2 00 8105/121 AR20080512025 53_... 11122120+09
M BY CLAIRE S' +'!EDi;ER4
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I { a trlrrer ul�le - other security lapses. With rnultipic access poiwr ,,
large sprawling spaces and ffiou�aads of visitors and staff members, resorts face unique
security challenges. Add to that the geographic and physical obstacles to installing an
integrated security system, and it becomes a specialized area in which few but the most
experienced electrical and low - voltage contractor's enter.
Resorts usually begin looking For security sys- managed by a maintenance or facilities director to
tems in response to an incident. These incidents technology that requires the oversight and partici-
may not be common, but they can be costly. in May, pation of a broad group, The group, consisting of
for example, Scottsdale, Ariz., police arrested four the information technology (IT) department and
people in connection with a scam that tricked AT- facilities, security and administration departments,
Ms at three luxury Scottsdale hotels into spitting help build a system that uses bandwidth wisely and
out more than $100,000. Video surveillance tapes protects the resort's assets and its visitors.
helped police nab the two men and two women sus- John Becker, president, Digital Security and Elec-
pected in the heists. tronics, Camarillo, Calif,, advises any resort, whether
But who is providing the surveillance and access new construction or one undergoing a security up-
control that resorts are looking for? Vendors and grade, to bring people from IT, facilities, security and
intergrators provide much of it, while a handful of administration to the initial "get acquainted" meeting
electrical contractors also are getting in on what is a with his company.
competitive and lucrative security environment. "I won't hold a second meeting without IT,"
However, the complexity of security systems in Becker said.
resorts gives resort owners pause. Until recently, few Security is becoming more complex electronical-
resorts had more than a fire alarm system and burglar ly, and without cooperation €torn IT, there are likely
alarm at an outbuilding. But with better technology, to be problems, he stud. For one thin; security needs
that is changing quickly. a lot of bandwidth, and often, it is the IT backbone
gypically, resorts are transitioning fi orn systems that makes the security system possible at a11. In ad-
36 SECURITY-LIFE SAFETY SYSTEMS OCT-08
' StYI 9 it m� "I think the t".xaa:, Ims nititted !runt pr ai iding srt hiyal.latn t,a
- quiM4input from IT_ And IT has another incentive to pr laass pri:ventlun and reduction of future lt>cses," Beckersnitl.
,G . 4% ttrir} tied Increasingly, resaom. rcl }• tin canaernnnalyticsin
1 1, + •urity, and the l'1' deparrmenr can affaard to the lance volume of di;,,rit:,l foot:tl,�c t ontinl; frclm thy, nmera..
mate ,�, ii- PrL i� !its an) more than the Facili can, To cameras commonly are programmable, allowing the
An
to iL constructi��n. about: half already have utter to lie nwilied ifa specific event occurs, such as the rau,-
a seeuriL, - y stem drawn intt, the PIMIS and factored into the tion of putting a SuarU product into a soar pocket, which might
cost. That kind of proactive approach tends to happen when happen in the resort gift shop.
the architect and the resort owner have experienced security Several manufacturers are making products that resorts eas-
problems in the past. Without that, they don't tend to include ily could put to use.
provisions for security. GE Security cameras installed in gift shops also can be
Most new security systems include integrated accesscontrol integrated into the point - of - sale system, said Russell Bandy,
alongwith acamera system that is easily accessible fi several director of sales for vertical markets, GE Security. That way,
locarions. Integrating systems on a resort that could include a store owners can use the point -of -sale data to track back an
golf course, horse stables or a ski slope is not for everyone. event on camera, making the task of reviewing video content
"It's not something you dabble in," Becker said. much easier.
And, often, resort security systems can be spread over a Honeywell offers products that can recognize specific
mile or more, crossing over or through a golf course, a water activities, and Digital Security and Electronics has set up a
park or other large open area system to send an e-mail or text message to resort personnel
I Iorse stables offer a unique challenge since the acidity if a specific event seems to be happening.
in a he stables can east through copper wire, which makes And for the resorts, it's not just avoiding theft and the
connectivity difficult; however, security cameras and access financial hardship that could result, but convincing guests
control are essential to protect those very expensive assets, that the facility provides a safe and secure environment
"Resorts are a business like any other and they face theft,
shrinkage and liability concerns," said Eric Roybal, regional
liesums hope to prevent theft or criminal activity as well as CCTV sales manager, Bosch Security Systems Inc. "One of
address liability issues, sttclt as slip - and - fall claims. Cameras; the driving forces behind getting budgeted for security is the
ca n help provide that. reputatiotal risks"
OCT -08 SECURITY+LIF'E SAFETY SYSTEMS 37
A
SECURITY LIFTS RESORTS
From the resort's standpoint, there is a level of guest "That led to an intrusion system integrated to the video
experience that needs to be guaranteed. That means not system," Roybal said.
leaving the guest with the impression that they and their Vail's camera feed is now piped to a central security area
belongings are anything less than perfectly secure, that also manages access control and fire alarms. Vail is
unique because the company partners with four other re-
sorts, including Breckenridge and Keystone resorts, and all
Bosch recently provided a security system to Vail Ski Resort, five organizations can share security data.
one of the largest in the world with more than 1.6 million Altogether, it took about a year to get the video deployment
N visitors each winter. In fall 2005, Vail began seeking ways to completed, Roybal said, connecting hundreds of cameras on
upgrade its analog VHS recorder and camera system with slopes and around buildings. Vail, Roybal said, is ahead of most
something digital, said Neil Colclough, risk manager for hos- ski resorts in security technology, although he expects others
pitality at Vail Resorts. The resort chose the Bosch system in Colorado and elsewhere to begin similar installations.
because it provided a hybrid solution with Internet protocol "Vail has kind of paved the way," he said.
By creating a hybrid system. Vail was able to keep much of the surveillance
equipMent it already had been using on the 5,289 acres of Vail resort.
The IP capability makes it passible for security managers to access real -time surveillance
data from remote locations that would otherwise require up to a 45- minute drive.
(1P) addressable technology and user - friendly video manage- Future plans for the system include adding IP cameras at
ment system software that ties the entire system together. the base of the mountain and installing a Bosch video manage-
"They also provided us with the support we needed, from ment system for more extensive alarm handling and playback
the exploration phase to installation and follow -up service," features, Roybal said. Colclough added that he is looking at ex-
Colclough said. panding surveillance to much of the area lodging facilities.
Vail installed Bosch AutoDome and Dinion day /night
cameras. Bosch VIP X1 single - channel video encoders Countering theft
convert the analog camera signals into digital format and When it comes to crime at ski areas, most theft occurs when
transmit them across Vail's network to DiBos digital video thieves target skiers. Skis and snowboards typically are stolen
recorders. At Vail's 24 -hour communications center, an em- when they are leaning against a wail at an entry point while the
ployee can monitor remote cameras and search for motion skier is inside a store or restaurant. Bandy said technology will
across 100 video channels. be more commonly used to address that kind of crime in the next
By creating a hybrid system, Vail was able to keep much few years. GE.Security is providing the security system for the
of the surveillance equipment it already had been using on Winter Olympic Games in Vancouver, British Columbia, in 2010
the 5,289 acres of Vail resort. The IP capability makes it pos- as well as at the ski slopes in Whistler, Canada.
sible for security managers to access surveillance data from Other new security trends relate to lift tickets. European
remote locations in real time that would otherwise require resorts commonly use lift tags equipped with bar - coding or
up to a 45- minute drive. This is especially useful, Colclough RFID technology, which reduce the need for staff to manu-
said, in cares such as wildlife closures, where an area should ally check lift tickets each time a skier ascends the slopes.
not be accessed by anyone other than emergency personnel. In addition, resorts increasingly are charging for parking
Today, if an alarm occurs at such a location, operations man - and providing valet parking services. Guests tend to feel that,
agers can easi ly access footage of what is happening there, if they are paying for the parking service, they at least want a
"The sheer nature of the geography poses challenges," guarantee that they and their vehicle are safe. Pan /tilt /zoom
Roybal said. cameras offer that.
The environment is large, and the equipment must be "I think we see a changing dynamic," Bandy said. "[Guests]
able to withstand high elevations, heavy precipitation, light have higher expectations for security and comfort"
winds, and even lightning strikes. For the resort owners, maintaining that level of security
Vail has deployed canacras wherever there are common may be the way they stay competitive" a
access point-;, such as lift lines, buildingenh•ances and exits,
and outdoor structures, such as storage areas for explosives SWEDBERG is a freelance writer based in western Washington. She
that are used for avalanche control. can be reached at elaire_swedberg @msn.com.
38 SECURITY +LIFE SAFETY SYSTEMS OCT.09
Palm Springs visitors may be taped Page 1 of 2
Palm Springs visitors may be taped
The city considers putting surveillance cameras downtown. Merchants say they'll deter crime; critics fear
Big Brother.
By Mark Henry
The Press - Enterprise
PALM SPRINGS
Sinatra strolled here. So did Einstein and Elvis. Since the 1930s, celebrities have basked in the relative anonymity
of laid -hack Palm Springs.
Now, police want to aim surveillance cameras at the millions of people who walk the city's downtown each year,
keeping an eye on the video images as time permits.
Many merchants like the idea as a way to fight street crime in the world- famous resort. Others fear police
monitoring is like Big Brother. And instead of luring movie stars and tourists, these cameras will drive them away.
"We're losing our freedoms enough as it is, " says Jim Stewart, a longtime Palm Springs resident who runs a
commercial real estate company. "I don't think it's a good idea for the tourist image, and it's definitely not a good
idea for the celebrity image."
City leaders say personal intrusion is the last thing on anyone's mind.
"It's not going to be Big Brother as much as it's going to be a little friend," says Palm Springs City Manager David
H. Ready. "This is not a tool to spy on people."
Knowing cameras are there will help everyone feel more secure, says Ready, and criminals would think twice
before they act.
Under a $65,000 state grant, up to 16 mounted cameras could be trained on downtown by this summer, if the City
Council approves the plan. Officials haven't decide where to install the cameras.
Some East Coast cities already use cameras to fight crime. Ready says they have proved effective in Europe. In
California's Huntington Park, police say a 2 -year -old system of 34 video cameras deters crime in a shopping
district. Miami Beach tried the system, but Rob Parkins, who served as city manager there as well as in Palm
Springs, says it essentially failed by the time he left in 1991 because of lack of staff to watch the monitors.
The American Civil Liberties Union condemns the spread of surveillance systems as an erosion of liberty and
privacy.
"If we permit this, there will be no legal impediment to ,putting cameras everywhere," says Michael Klein, an
attorney who heads the First Amendment Committee of the ACLU of Southern California.
Surveillance cameras let government track people's personal habits in a public place -- where they shop, who
they meet -- and all without a warrant, he says.
"A guy wrote a book about it called '11984,' and that's exactly where we're headed,'' Klein says, referring to George
Orwell's 1949 novel about a society under totalitarian control.
Palm Springs police would monitor a half -mile segment of Palm Canyon Drive.
The village has seen a revival of late, with steakhouses, outdoor cafes and live entertainment replacing empty
storefronts. And last month, a sold -out k.d. lang concert drew Madonna and Brad Pitt to a Palm Canyon supper
club.
But merchants also have been victims of smash- and -grab burglaries, said Palm Springs police Sgt. Dennis
Graham, who supervises bicycle patrols downtown.
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Palm Springs visitors may be taped Page 2 of 2
Locals remember a 1999 jewelry heist when bandits armed with handguns and an automatic rifle entered a Leed's
Son outlet during the day across from a Starbucks and a block from the Spa Casino. The gangsters fired shots at
a contractor who tried to block their getaway car.
A surveillance camera might help police spot a rock in a burglar's hand or notice the bulge of a rifle under a trench
coat, Graham says. "If you don't keep up with technology, you get left in the dust," he said.
And the videotape would meet courtroom standards for evidence but would not otherwise be available to the
public, Ready and police say.
Despite a healthy increase in the number of tourists, Graham has seen little increase in downtown crime. Crime
overall rose 8 percent last year in the city.
The plan has won support from the president of a downtown merchants group called Main Street Palm. Springs,
after early doubts.
"My first response was shock that our town would require such equipment," says Joy Meredith, who runs a New
Age gift store called Crystal Fantasy in the village. "But after a lot of thought regarding the vandalism and the
break -ins downtown, I thought it certainly could be a powerful tool for the police."
At the 'Bas -style gift shop Fit To Be Tyed, manager John Freedberg says he doesn't like the idea of cameras but
sees no other choice. The shop, featuring tie -dyed clothing and body piercing, has had three burglaries in the last
six months, he says.
"It's like, what's worse ?" Freedberg asked. "The cameras, or coming in and sweeping out a thousand - dollar
window every couple months ?"
An online newspaper, Palm Springs News, claims "the spy cameras will hear as well as see," a charge authorities
deny.
Jim Stewart says he might launch a ballot drive to stop what he says is one of the dumbest ideas he's ever heard.
It's one thing to put cameras inside 7- Elevens and outside prison walls, says Stewart, a Republican who serves
on the state parole board. It's another to put them on Palm Canyon, he says. It sends the wrong message to
Arnold Schwarzenegger, Sylvester Stallone, Goldie Hawn and other celebrities who want to blend in when they
come downtown, Stewart says.
But 91- year -old city pioneer Frank Bogert doesn't see a big problem. Bogert came to town in 1927 as a horse
wrangler and soon found himself promoting tourism and taking pictures of all the stars of the day, from comedian
Bing Crosby to child actress Shirley Temple.
"I don't think it would bother any picture people or celebrities, because there aren't too many of them wandering
around these days," Bogert says. "This is only to catch the bad guys."
Mark Henry can be reached at e-mail at mhenry@pe.com or by phone at (760) 325 -1154.
Published 113012001
littp: / /www. press - enterprise. com /newsarchive /2001 /01 /30/980835 t 78.html 11/22/2009
Public safety camera network for Long Island resort town (ADT Security Service (USA)) Page 1 of 1.
Manager * IT
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Home > Surveillance r Camera networks a Public safety camera network for Long Island resort town
Public safety camera network for Long Island resort
town
ADT Security Service (USA) (published 05106)2009)
Crime deterrent at Oyster Bay to take the form of camera surveillance network integrated by ADT with
emergency management systems
The Long Island, NY town of Oyster Bay has installed public safety cameras and security systems in key areas and
facilities throughout the town to help deter crime, safeguard the public and more effectively manage resources.
Working with ADT Security Services, the town has moved forward with a proactive program that allows the
department of public safety to keep a watchful eye on parks, beaches and other municipal areas 24 hours a day.
Some parts of the system use the latest in wireless technc[ogies to monitor remote areas.
As an approved contractor with the state of New York, ADT began working with the town in 2003. The most recent
facility completed last fall was the state -of -the -art indoor ice skating center located in Bethpage Community Park.
Next up is the Hicksville parking garage, serving the largest train station on Long Island.
"We have 183 parks and parklets and seven or eight major beaches. so the time was right to install the cameras,"
said Barry Bree, deputy commissioner of public safety. "The world is changing and we have so many kids and
families visiting our parks and beaches_ Because of that we felt it was a good move and the right thing to do."
Brea also had high praise for the wireless mesh technology used in two very popular, but remote areas of the town —
John Burns Town Park and Tobay Beach. The wireless technology allows the city to monitor areas that otherwise
would be too expensive to install with wired systems and. according to Bree, the video quality Is excellent.
"More and more communities like Oyster Bay are installing public safety cameras to provide an extra set of eyes to
help better manage resources,' said John Gaydos, ADT vice president. Government Systems. "Of course, the
safety, security and peace of mind these systems offer are important to members of the community who use the
public parks and beaches. And public safety camera systems also offer cities and towns significant added valise by
giving them the ability to view conditions remotely and see where resources are needed."
With almost 300,000 people, the Town of Oyster Bay is a popular Long Island destination The town is famous for
Sagamore Hill, the home of President Theodore Roosevelt, which was the "summer White House" from 1902 to
1908. More than 50.DOO visitors a day visit the beaches in Oyster Bay every summer. To handle this type of influx
the town plans to continue installing additional cameras in new areas.
Read more news from ADT Security Service {USA)
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Read more news for Camara networks
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TOWNOF T AIL Department of Police
Memorandum
To: Vail Town Council
Stan Zemler, Town Manager
From: vftwight Henninger, Chief of Police
Date: November 23, 2009
Subject: Loading and Delivery Cameras in the Vail Village
At the July 7, 2009 meeting of the Vail Town Council, cameras were discussed to enhance
the enforcement of loading and delivery policies in Vail Village. The intent is to provide
real time information to Code Enforcement Officers so they can take action when the
policies are not being followed. During the Town Managers report at the July 21, 2009
Council meeting, an update was given on the progress of installation of the cameras.
Cameras have been installed at the following locations:
Christiania Loading Zone
Seibert Circle
Bridge Street (by Toy Store)
Checkpoint Charlie
Solaris
Gore Creek Drive west of Mill Creek Court Building
The camera images will be viewed only by public safety personnel. As currently designed,
the locations authorized to view camera images will be Checkpoint Charlie, the Vail Public
Safety Communications Center and the Vail Emergency Operations Center (EOC). The
EOC is the location that town staff would respond to when managing a large scale incident
or planned event.
F
The town's information technology staff can limit some functions of the system, if desired.
For example, the cameras could be preset to limit traverse and angle of view. They could
also limit or expand the period of time images may be retained. Manual manipulations of
the system would be required in order to view a person's face.
In addition to the cameras in the Village; there are cameras currently installed in and
around the Town Municipal building, Jail, Library and Village Transportation Center and
Parking Garage.
Because of our public safety interest to retain images for a period of time were a citizen or
guest is victimized within view of the system, the Police Department and Information
Technology staffs recommend expanded use of the technology by retaining the images.
Currently, we have storage capacity for 3 to 7 days of video. While it was not the original
intent of the system, it provides a significant value to our overarching public safety mission,
especially in a time when the guest experience is paramount. Many other resort
communities use cameras to monitor public areas where tourists congregate and it has
been very helpful in the Sandbar Grill shooting investigation. Please see the attached
articles for details of other areas experiences.
Attached is a draft the Town Policy regulating the use and installation of future public
cameras within the Town of Vail.
Ova"
7M
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2009
ITEM /TOPIC: Town Employee Rental Housing Update.
PRESENTER(S): Stan Zemler / Susie Hervert
ACTION REQUESTED OF COUNCIL: None - Worksession Item.
BACKGROUND: The town's employee rental housing program was developed to address
employee retention and recruitment issues. The program has been a major factor in the
stabilization of the town's seasonal and full -time workforce. Since 1998, departments have
experienced lower turnover rates, reduction in overtime costs and less expenditures related to
training. The program has allowed many employees, including key critical positions, to live
within the town limits and be available for emergency response situations. To ensure a quality
product, the program relies on established policies and procedures that define the criteria for
housing eligibility, the rates charged and the limitations of the program. For the past decade,
the rental program has been a critical stepping stone to transition employees into permanent,
long -term rentals, deed - restricted housing or open- market purchases.
STAFF RECOMMENDATION: None - information update.
ATTACHMENTS:
town rental housing overview
TOWN OF VAIL EMPLOYEE HOUSING RENTAL PROGRAM
Like many local employers and resort mountain communities in the region, the Town of
Vail developed an employee housing rental program to address employee recruitment and
retention issues. The town's rates are in line with what other employers offer. The town
realized that affordable housing was key to maintaining a stable workforce in order to
reduce rising overtime costs, to minimize time and money spent on training and to bring
the high employee turn-over rate under control. Prior to 1998, the town "master leased"
units (at a financial loss) to house only a handful of employees. With the completion of
Buzzard Park in 1998, the town established policies, procedures and affordable rental
rates for the new program. The following questions were answered:
1. Who gets to live in employee housing?
A criteria for housing eligibility (listed in order of priority) was established
and is still in place.
1 st - Seasonal employee /full -time seasonal employee
2nd - Full -time Critical Service Employee
3 rd - All Others (in this order):
Full -time Essential Service Employee
Full -time "in transition" employee (new hires in need of a short
term lease)
All other full -time TOV employees
Other public agencies (CDOT, utilities, etc.)
Construction crews on TOV projects (potential cost savings to
TOV)
Interns
Non -Town of Vail Employees but employed within TOV and
working a minimum of 30 hours /week.
2. Who is critical?
The criteria for determining this was life safety and emergency response
personnel.
Critical: Firefighters, Police Officers, Dispatchers, Plow Operators,
Mechanics, Building Mtc. Specialists, IT (911 mtc), and Community
Information
3. How are rental rates determined?
• Rental rates for the 1 st and 2nd tier employees were based on being
competitive with other employer affordable housing rental rates. The
success of the program was based on having rates that financially work
for the seasonal workforce as well as affordable rates that kept critical
employees living within the town limits. It is to the town's benefit
from a recruitment and retention standpoint to offer an affordable
housing program to these employee groups.
• Employees in the 3 rd tier were included in the affordable housing rate
structure to maximize occupancy when units were not needed for a
5 -1 -1 \n
seasonal or critical need. This group has increased recently due to the
cyclical nature of the current market and the continued acquisition of
units.
4. What are the limitations of the program? Difference between winter
rentals and summer rentals?
The TOV employee rental program was designed with two purposes in mind.
1. To accommodate the seasonal workforce, which tends to be higher in the
winter season than the summer season; and 2. Offer a "stepping stone"
approach to transition critical and other full -time employees into more
permanent housing options in the community. The goal still remains to house
at least 30% of the total workforce within the town boundaries.
Winter An employee must be employed by the Town of Vail to live in
employee housing during the winter. The criteria for housing eligibility
(explained above) is used in determining housing placement. Lease period
follows employee start and end dates. Non -Town of Vail tenants will be
considered only if TOV winter employee needs are met. A Non -Town of Vail
tenant must work within the Town limits during the winter and work a
minimum of 30 hours per week.
Summer Town of Vail employees are given 1 st priority. If vacancies
remain, they are filled with Non -Town of Vail tenants.
• Majority of leases written are for a 6 month period to accommodate
the influx of winter workers. Filling units for 6 months in the summer
is much more challenging.
• Critical employees are guaranteed a maximum stay of two years in
employee housing. When the term is up, the unit is advertised
internally. The critical employee must move if another "critical"
needs housing. If there is no interest after advertising, the existing
critical employee can stay for another year.
• Leases written for non - critical Town of Vail employees (i.e., clerical,
payroll /accounting, planners, librarians, etc.) are reviewed annually.
There is no guarantee that housing is secure. A non - critical employee
may be asked to vacate if a TOV seasonal or critical employee needs
the housing space.
• If an employee is terminated, his /her lease is also terminated and the
employee has 72 hours to vacate.
• If an employee resigns, he /she is responsible for rent until a
replacement tenant is found.
5. % of employees housed in employee rental units?
07/08 Winter Season 08/09 Winter Season
Seasonal — 49 workers -79% of units Seasonal — 36 workers -68% of units
Critical — 5 workers -8% of units Critical — 8 workers -15% of units
Non - Critical — 8 workers -13% of units Non - Critical -9 workers -17% of units
5 -1 -2 \n
Total Housed = 62* Total Housed = 53*
*Recruited internationally *No international visas
*Housed more seasonals due to
husband /wife employees
• It is important to note that the employee housing rental program
is cyclic. The percentage of employees housed depends upon
economic conditions and hiring mechanisms.
• Just as our seasonal wages are competitive with our seasonal
competition, our employee housing rental rates are in line with our
competitors.
Employee Housing Samples
(organizations asked not to be identified)
Org. A $550 1mo shared all utilities inc
Org. B $144 1mo bunk/dorm all utilities inc
Org. C $350 1mo shared/bunk all utilities inc
$600 1mo own room all utilities inc
Org. D $500 1mo shared all utilities inc
Org. E $500 1mo shared all utilities inc
Org. F $400 1mo shared all utilities inc
Org. G $350 1mo shared all utilities inc
Org. H $750 1mo (1) bedroom unit all utilities inc
6. Acquisition of Units?
The (24) units at Buzzard park ($3 million construction cost) made a huge
dent in addressing the town's labor shortage problem, but it was not enough.
The town continued to "master lease" market units to fill the gap. As
opportunities arose in the housing market, the town purchased additional units
to free us of master leases. The philosophy was to "pay our own mortgages
vs. paying the mortgages of others." The following is a listing of acquisitions
to -date:
• Creekside (12 one bedrooms) $1.2 mil *rental program
• Vail Heights (1 bedroom) $125,000 *rental critical
• Innsbruck (2 bedroom) $164,000 *could have been
resold but replaced a
master lease
• Vail Das Schone #8 (3 bedroom) $215,000 *same as above
• Vail Das Schone #12 (2 bedroom) $295,000 *rental critical
• Vail East Lodging (2 bedroom) $173,500 *rental program
• Pitkin Creek Park (1 bed /loft) $460,000 *rental until sold
• Gore Range #3W (2 bedroom) $309,000 *rental until
redeveloped
• Gore Range #2E (1 bedroom) $260,000 *same as above
• Gore Range #2W (1 bedroom) $290,000 *same as above
5 -1 -3 \n
7. Benefits to Town?
• Stable work force
• International recruiting has allowed for trained, returning drivers &
parking personnel, who are tied to the TOV for the season. This
program is contingent upon providing affordable housing. It has also
lowered overall employment and benefits costs. Maintaining
international recruiting and affordable housing programs is important
as we look beyond the current economic slowdown to a return of
seasonal worker shortages.
• Better management of overtime, training and recruitment costs.
• Ability to offer an employee housing program with rates comparable
to other employers & competing mountain resorts.
• Ability to house the seasonal work force and many critical positions
within town limits.
8. Why Rent?
• Allows an affordable rental rate not based on inflated market prices.
• The up -front costs are manageable. Because tenants are employees,
only a security deposit is required.
• All properties are on the TOV bus line — do not require a car.
• Rent is paid through payroll deductions and taken over two pay
periods per month.
SUMMARY:
The town's employee housing rental program has been an effective tool to
annually recruit seasonal workers and keep a core group of critical employees available
for work response. As shown, the majority of employees who use the affordable housing
rental program continue to be the seasonal and critical workforce, who were the catalysts
for the establishment of the program.
As more units were acquired, the employees in the 3 rd tier were able to rent within the
affordable housing structure. This has been a change since the inception of the program.
Staff realizes that two key evaluations need to take place. First, the critical employee
evaluation needs to be updated to include other positions that town departments now
consider essential to their operation. Secondly, the rental rate structure for 3 rd tier
employees will also be evaluated from an operational and financial standpoint.
5 - 1 - 4 \n
iON
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2009
ITEM /TOPIC: A workession to present the Town's adopted regulations for considering a
request to extend a lapse in development application approvals and to discuss options for
addressing several existing development application approvals which are about to expire.
PRESENTER(S): George Ruther
ACTION REQUESTED OF COUNCIL: Does the Vail Town Council wish to instruct the Town
staff to develop and prepare amendments to the Vail Town Code to grant additional time to
approved development applications which are about to expire
BACKGROUND: The Zoning Regulations of the Town of Vail prescribe regulations for the
approval period of approved development applications and terms by which the approval period
may be extended. There are presently as many as three, large- scale, approved development
applications which are scheduled to expire in the near future. The purpose of this worksession
is to inform the Town Council of existing adopted regulations and to determine if the Town
Council wishes to pursue amendments to the adopted regulations
STAFF RECOMMENDATION: As this is a worksession item, the Community Development
Department does not have a formal recommendation at this time. To develop a formal
recommendation staff would like to have a better understanding of the Town Council's policy
interests and objectives and gain more input from the public. Staff believes that the first
question that must be addressed is "to change or not to change ?" If after discussing this
question with the Town Council and public it is determined that some form of change is
believed to be warranted, then staff will further develop Option #1 alternatives for further
consideration and deliberation at an evening public hearing. If, however, it is determined that
changes to the existing regulations are not necessary based upon the factors for consideration
described in section IV of this memorandum, then no further analysis is necessary at this time.
ATTACHMENTS:
Council Memorandum
MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: December 1, 2009
SUJECT: A worksession to present the Town's adopted regulations for considering a
request to extend a lapse in development application approvals and to discuss
options for addressing several existing development application approvals which
are set to expire.
I. PURPOSE
The Vail Town Council directed staff to present the Town's adopted regulations for
considering a request to extend a lapse in development application approvals. The
purpose of this worksession is to review the existing regulations related to extensions of
application approvals and to evaluate potential alternatives for extending several existing
development application approvals.
II. BACKGROUND
There are presently four approved development plans which received approval of
development review and design review applications within the last several years. Those
projects include:
• Cascade Residences (SDD amendment)
• Cornerstone Residences (SDD amendment)
• Strata (approved development plan)
• Timberline Roost Lodge (approved development plan)
Each of these projects went through the appropriate development review process and
has been granted an approval by the Town of Vail. While each of the projects differ in
some regards (ie SDD amendment, major exterior alteration, building permit application,
building permit issuance, etc.), they all have several factors in common. That is, each of
the projects was reviewed and approved by the Town of Vail prior to the effective date of
the ordinance adopting the Construction and Building Materials Use Tax and the
ordinance amending the Zoning Regulations requiring that at least 50% of the employee
housing obligation of the project be provided on site.
According to the Town's files, approvals for these projects were granted on the following
dates:
• Cascade Residences (approved 11/06/07 — expires 11/06/10)
• Cornerstone Residences (approved 05/06/08 — expires 05/06/11)
• Strata (approved 06/09/08 —expires 06/09/10) (building permit expiration
06/09/11, per letter dated 07/20/09, attached for reference)
1
6 -1 -1 \n
• Timberline Roost Lodge (first approved 10/11/08, amendments approved 1/16/08
expires 1/16/11)
The Vail Town Council adopted the following two ordinances which affect development
proposals within the Town:
• Ordinance No. 37, Series of 2007 (effective January 1, 2008) - Construction and
Building Materials Use Tax
• Ordinance No. 1, Series of 2008 (effective January 1, 2008) - 50% On -site
Employee Housing Requirement
III. APPLICABLE ZONING REGULATIONS
Special Development Districts
12- 9A -12: TIME REQUIREMENTS:
A. Start Of Construction; Completion: The developer must begin initial construction
of the special development district within three (3) years from the time of its final
approval, and continue diligently toward the completion of the proiect. If the special
development district is to be developed in phases, the developer must begin
construction of subsequent phases within one year of the completion of the previous
phase.
B. Approval Voided: If the applicant does not begin and diligently work toward the
completion of the special development district or any stage of the special development
district within the time limits imposed by the preceding subsection, the approval of said
special development district shall be void. The Planning and Environmental Commission
and Town Council shall review the special development district upon submittal of an
application to reestablish the special development district following the procedures
outlined in Section 12 -9A -4 of this Article. (Ord. 21(1988) § 1)
Approved Development Plans (exterior alteration)
12- 7A -12: EXTERIOR ALTERATIONS OR MODIFICATIONS:
5. Lapse Of Approval: Approval of an exterior alteration as prescribed by this article shall
lapse and become void three (3) years following the date of approval by the design
review board unless, prior to the expiration, a building permit is issued and construction
is commenced and diligently pursued to completion. Administrative extensions shall be
allowed for reasonable and unexpected delays as long as code provisions affecting the
proposal have not changed. (Ord. 5(2003) § 5: Ord. 31(2001) § 7: Ord. 23(1999) § 1)
Conditional Use Permit
12 -16 -8: PERMIT APPROVAL AND EFFECT:
Approval of a conditional use permit shall lapse and become void if a building permit is
not obtained and construction not commenced and diligently pursued toward completion
or the use for which the approval has been granted has not commenced within two (2)
years from when the approval becomes final. Approval of a conditional use permit shall
also lapse and become void if the use for which the approval has been granted is
discontinued for a period of two (2) years, regardless of any intent to resume operation
2
6-1-2\n
of the use. (Ord. 5(2003) § 18: Ord. 10(1998) § 10: Ord. 48(1991) § 1: Ord. 16(1978) §
4(d))
There is no procedure prescribed in the Zoning Regulations which permits an
administrative extension to a development review application approval (ie, PEC /TC
action).
Design Review Application
12- 11 -12: LAPSE OF DESIGN REVIEW APPROVAL:
Approval of the design of a proiect as prescribed by this chapter shall lapse and shall
become void one year following the date of final approval of the proiect unless prior to
the expiration of one year, a building permit is issued and construction is commenced
and diligently pursued toward completion. However, if there have been no zoning
revisions or revisions or amendments to these guidelines which would alter the
conditions under which the approval was given, the community development staff may
extend the period of approval. (Ord. 39(1983) § 1)
IV. FACTORS FOR CONSIDERATION
In preparing this memorandum the Town staff considered numerous factors for
consideration. The Vail Town Council may wish to consider these same factors, as well
as others, in making a determination on whether to proceed with amendments to the
Town's Zoning Regulations or to make exceptions to the adopted regulations. The
following factors were considered:
• Are the Town's expectations regarding the granting of extensions clearly
stated?
• Would an exemption from the Town's regulations maintain equal and fair
treatment by the Town of Vail?
• Provisions were created and clearly stated which already exempted certain
projects from the requirements of the Town's regulations.
• Rational nexus studies and findings of facts were considered in the
adoption of the Town's land use regulations and taxing opportunities and
those studies and facts remain relevant.
• Have all administrative extension options and alternatives been exhausted
at this point?
• Have Code provisions been changed since the granting of the approvals
which would now change the proposal?
V. OPTIONS FOR CONSIDERATION
Option #1: Adopt an Ordinance Amending the Zoning Regulations and /or
Establishing a One -Time Exception the Regulations.
The regulations prescribed for the lapse of Planning & Environmental
Commission and Design Review approvals are outlined in the Vail Town
Code. As such, the town's adopted regulations may be amended
3
6 -1 -3 \n
pursuant to the procedures outlined in Chapter 3 of the Zoning
Regulations. According to the prescribed regulations, there are four
reasons to amend the Regulations. They are:
1. The amendment furthers the general and specific purposes of the
Zoning Regulations,
2. The amendment better implements and better achieves the adopted
goals, objectives and policies of the Vail Comprehensive Plan and the
development objectives of the Town of Vail,
3. The amendment demonstrates how conditions have substantially
changed and the existing regulations are no longer appropriate and
applicable, and
4. The amendment provides a harmonious, convenient workable
relationship among the land use regulations.
That said, the Vail Town Council could instruct staff to prepare a text
amendment to amend the language regarding the lapse of approvals for
planning applications. The amend could be as simple as change the
duration of approvals for more than two years or add new language which
establishes criteria whereby administrative extensions may be granted for
extenuating circumstances out of the control of the applicant and /or the
town.
Additionally, a text amendment could be prepared which essentially
creates a one -time exception to the prescribed regulations (ie.,
construction use tax, employee housing requirement, etc.) for established
and articulated reasons. In this instance the reasons for the one -time
exception would again be due to extenuating circumstances.
In considering this option, it should be clear that if this option is further
pursued, that whichever amendment or exception language is adopted, it
must be equally and consistency applied to all planning approvals that
are in a similar circumstance.
Option #2: Enforce the Zoning Regulations as Adopted
The Zoning Regulations as presently adopted contemplate and make
provisions for lapse of approvals. The applicable regulations are outlined
in Section II of this memorandum. While the current circumstances of the
real estate market have been difficult on many facets of our community,
the reality is that town has adopted the regulations for lapses of approvals
for a reason. Additionally, the Vail Town Council and the electorate of the
community have adopted new legislation which affects and alters the four
projects described in section II in this memorandum. The question to
consider is whether those reasons have changed, and if so, to what
degree?
4
6 - 1 - 4 \n
VI. STAFF RECOMMENDATION
As this is a worksession item, the Community Development Department does not have a
formal recommendation at this time. To develop a formal recommendation staff would
like to have a better understanding of the Town Council's policy interests and objectives
and gain more input from the public. Staff believes that the first question that must be
addressed is "to change or not to change?" If after discussing this question with the
Town Council and public it is determined that some form of change is believed to be
warranted, then staff will further develop Option #1 alternatives for further consideration
and deliberation at an evening public hearing. If, however, it is determined that changes
to the existing regulations are not necessary based upon the factors for consideration
described in section IV of this memorandum, then no further analysis is necessary at this
time.
5
6 -1 -5 \n
Ova"
7M
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2009
ITEM /TOPIC: Discussion of Ordinance No. 24 Series of 2009, an ordinance making
supplemental appropriations to the Town of Vail General Fund, Capital Projects Fund , Real
Estate Transfer Tax Fund, Dispatch Services Fund, Heavy Equipment Fund and Health
Insurance Fund of the 2009 Budget for the Town of Vail, Colorado; and authorizing the said
adjustments as set forth herein; and setting forth details in regard thereto.
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Provide input regarding the 4th supplemental of 2009,
Ordinance No. 24, Series of 2009, in preparation for approving the first reading during the
evening session.
BACKGROUND: To be provided in a separate memo.
STAFF RECOMMENDATION: Staff recommends that the Town Council approves Ordinance
No. 24, Series of 2009, upon first reading this evening.
ATTACHMENTS:
Ord 24 4th Supplemental
MEMORAI DUM
To: Town Council
From: Stan Zemler
Judy Camp
Kathleen Halloran
Date: November 24, 2009
Subject: 2009 Budget Amendment — Ordinance 24
On Tuesday evening, you will be asked to approve the fourth budget amendment and
supplemental appropriation of 2009 upon first reading. The following information is a summary
of changes proposed in the attached Statements of Revenue, Expenditures, and Changes in Fund
Balances.
General Fund
Revenue has been adjusted by a total increase of $255,787. This includes $170,000 of additional
county road and bridge tax collections, and a decrease of $50,000 in RETT administration
relating to the adjustment to RETT revenue below (5% of RETT collections).
All other revenue adjustments are charges for service or reimbursements relating to expenses also
included in this supplemental appropriation. The following are a list of items that directly offset
each other with both revenue and expenditures:
• $27,000 for charter bus service revenue and offsetting salary expense
• $20,000 for frontage road parking (Vail Resort's payment is passed along to CDOT)
• $20,000 for police services contracted out by various special events producers
• $17,500 for plan review of EverVail, reimbursed by Vail Resorts Development Co.
• $17,310 relating to police participation in the regional drug task force
• $13,000 of grant dollars used for our regional incident management team
• $9,227 reimbursement for emergency incident responders to the Roan Cliffs fire
• $5,000 of Library grant dollars used toward an energy audit of that facility
• $4,500 of estimated expense for a police officer for the month of December reimbursed
by the federal COPS grant
• $2,250 of revenue collected for building code classes held at the town, offset by expense
to purchase instructional materials
There is only one expenditure item not reimbursed or offset by revenue: the refund of a building
permit from 2004 for $5,625. Total expenditures supplemented: $141,412.
Capital Protects Fund
Several increases to revenue include Construction Use Tax of $200,000, which is based on
current collections at this time. Employee Housing Fee -in -Lieu is expecting another $114,000
from the Ramshorn project. A significant adjustment was made to reflect federal grant dollars for
the transit center. Due to timing of the project and grant reimbursements, both budgeted grant
revenue and an offsetting transfer to the Vail Reinvestment Authority were reduced by a total of
$1,279,166. A reduction in revenue of $28,000 is directly offset by a reduction to expense
relating to improvements around utility areas near Sonnenalp. Sonnenalp will be paying for
construction directly, which reduces the funds needed in the town's streetscape budget.
7 -1 -1 \n
Expenditures requested for appropriation include $5,000 of fees spent on the LionsHead Parking
Structure proposal which is offset by reimbursement by Open Hillwood.
Total adjustments are a decrease in revenue of $988,166 and a decrease in expenditures of
$1,302,166.
Real Estate Transfer Tax (RETT) Fund
Staff is proposing to reduce RETT projections by $1,000,000 based on market conditions. The
result is a 2009 projection of $2.4 million, which is a decrease of 73% from the record collections
of 2008 ($9.1 million). Other adjustments include an increase in recreational amenities fees of
$25,000 based on actual collections, and a federal grant of $8,000 for weed control management.
Expenditures requested include $8,000 for weed management to correspond with grant dollars
above, and a reduction of $50,000 of the 5% administrative expense to the General Fund based on
reduced RETT projections. Total expenditure budget will be reduced by $42,000.
Dispatch Services Fund
Adjustments to revenue are offset by expenditures for this fund, and include the $73,000
replacement of a voice logger system, which will be reimbursed by the E911 Board. Annual
expense relating to "air cards" or access charges of $6,599 will be reimbursed by the Avon police
(the cards are for their vehicles). Revenue and expenditures are proposed at an increase of
$79,599.
Health Insurance Fund
Based on recent information and actual experience, this fund needs to be adjusted to reflect an
increase in revenue from stop -loss insurance collected by the town of $125,000 (budgeted
modestly each year because it is based on individual claims costing over $75,000). Due to a
change in how our COBRA insurance coverage is administered, the town will not reflect the
revenue originally budgeted and a reduction of $20,000 is projected for that item. Claims
experience is estimated to come close to budget this year, but staff recommends appropriating an
additional $50,000 to allow for unexpected activity late in the year.
Total budgeted revenue is proposed to increase by $105,000 and expenditures to increase by
$50,000.
Heavy Equipment Fund
A loader (truck) costing $100,000 was budgeted and purchased in 2008, but delivery taken in
2009. The funds need to be re- appropriated to coincide with receipt of the truck. Both revenue
and expense are adjusted for $12,000 to reflect the sale of old Motorola radios and the purchase
of new radios to outfit the police Volvo's delivered this year.
Summary
The main objective of this final supplemental is to adjust the budget for reimbursed expenditures,
and revise revenue projections. Across all funds, this supplemental proposes a reduction of
$961,155 to expenditures.
2
7 -1 -2 \n
TORT OF VAIL 2009 BUDGET
SUMMARY OF REVEI UE, EXPEI DITURES Al D CBAI GES 11 FUI D BALM CE
GEI ERAL FUI D
2009
2008 2009 2009 4th Proposed 2010 2011
Actual Budget Amended Supplemental Amended Budget Forecast Comments
Ire,
Ioeil'SUIcs I "ax Revenue: S 19,631366 S 19,400,000 S 16,600,000 S 16,600,000 S 16,600,000 S P4
Sines I'ax Split b Gen1 Fund & Capital Fw,d 59/41 61/39 59/41 61/39 61/39
Sales l'a- x - General hUlld S 11 ,6400.00 S 11,860,)00 S 9.760.000 S 9 S 10,126,)00 S 10,630,)00
Pmperty and Ownership 4309,622 4293500 4293,500 4293,500 5,013,647 5,013,647
Ski Lill Icy <,277.703 ?_190,000 1.115,000 3,115,000 3,115,000 3,193,000
Ranch is, lF ,s, Penalties. and Other Taus 1.075,209 899.935 1049,935 1,049,935 1,056,126 1.091.653
Li-,,- & Pem,il' 3,903026 1.75.5,200 1,33.5,200 1,335.200 732.200 '45.0)0
S 170K ineicase in County Rodd & Bridge tax mllrct, -, S9 2K rein, bursemen[ from state for Roan Cliffs fire response; SI3K
Intergovenvnental Revenue 1.706,197 1308,719 1384953 196,727 1,581,680 1544,000 1562375 trim bursemcnt from stazc for Incident MgmI I ram; 54 sK COPS grantrrim bursement for salary& bench n for m onth of D.rcmbrr for
a police offircr
Ilansportation Centers 4,816,505 5,680,744 5.4;1744 27000 5,459,744 5.4 50.X2900 Ch- , ,BUSSCi........-- basedonaetual rullrctions and offsetby salary eV-,bdo
Cl ar for Services 1,000,733 79 &838 716,788 (30,000) 686.788 724,775 691100 Sf 9)Kd d f I g I{LI'I Il ns; S?l1K rev �.fnm pot'rc coot ae[ovetme(IOV PDoonnutrdfor
ge4 specs events - ofset by sala expense brlon)
Fines &ForleiWres 396,707 264000 260,000 264000 264000 269300
Earnings on luvesunenta 571,073 495,000 115,000 115,000 115,000 215,000
R.,,.] R--' 949.961 795300 906,382 906382 882796 905,000
S?l1K from Vail Resor h for, -ter perking on frontage road (paid m CDO1); S I73K rr- bursement for D,,S Task Poroc staff time
sce
Millaneous 2nd Project Re' b :.meats 161025 59,000 1111440 61060 184500 92,800 91,000 (offset by sal y , pon,o b I n), S17. K b f d k . Id, L,o, Vad pl r o- , S K -
erogn'zrd f om Ub ay g ants (usod fo one gy au d o,po-, bolo, ), S _K o,-onuc f om bu Id'ng -do (offset by ,pon,o,
b ow)
Toeel ll-, e 33,609,761 31,396,236 28,487,942 255,787 28,743,729 29,095,088 30,029,775
Expenditures
S17K for chertur bus suvicc provided; S2- police connut ovcrtlmc,vorking special evenh;S l J 3K police staff time,vorking on Mc
Salaries 13,319,994 14.119592 13,673,687 76,777 13,750.464 13,534070 Imo -1 -1105 rgiona]divg ask idi S7,9K SMITtmc Id Roan Cl'ff i crespon. S-K polirr salary expense id Dccembc olatng to COPS
giant
Benefits 4.404.600 -4- 79538'_ x 1,260 4,666,547 3019_'13 I'I,'lt8 Lpensc fronIt Cliffs firo p (cdmbursrd above)
Submtal Compensation a,d Bcncl its 17,724.794 11 414,974 11 78,037 18,417,011 I4.1 J9_b' 11 =v'_ 473
ConLribufions and Special Eva,ts 1,366,668 1315,675 I '_ 125 1322,125
All OU -Op t,g F s 71138,794 _:,, 4 6,241,412 63375 6304,787 6,206,218 n_I?1 tt S"K for frontage odd w'nte pa, n, S 17,sK plan wof LVUti'I;SIK, pen -cl Ai ng to eg'onel' ncdent managrment tram
S5 6K building penrrit refund; SSK use of Library grant dollars to yard encigy audit; S? 2K ,pen- forbid, ing code rlassrs
Heavy Equipment Operating Charges _1151,269 '_.147.637 1,940,928 1,940,928 2,074,812 2194553
Heavy Equipment kq{,Iacement Charges 635,903 x.78,881 67801 678,881 677,538 980,100
Oispatcl, S.r'vices 533,164 543,072 543,073 543,072 - 2,213 544?20
Total Expenditures 29,650,592 30,983,673 29,-065,392 141,412 29,206,804 M,RSS,OR8 30,035,622
- 07 °i, 4.1%.
Revenue 0...(Uvder) Expenditures 4,159,169 412,563 (577,4511) 114,375 (463,075) 240,0011 1 (5,847)
'Transfer to Capital Projects Fund (441,000) (3,659,000)
Employee Home Ownership Program (375,000) (250,000) (250,000) (240,000) (250,000)
1 & Change in Fund Balance 3,168,169 37,563 (827A50) (711075) (3,659,000) (255,647)
Beginning Fund Balaace 19,834.717 21563/11 23,002x46 23,002,686 22 '89,811 19610,ft 11
Ending Fund Balaace S 23,002,886 S 21,600,974 S 22,175,436 S 22,289,811 S 18,630,811 S 18,374,964
Percent m Annual ltev cone Wj Wj 78" ,j i 7Pj Wj fit
7 - 1 - 3 \n
3-
'FOWL OF VAIL 2009 BUDGET'
SUA1MARY OF REVh:1 UE, EXPEI DI'1'URES, AI D ('HAI GES II FU! D BALAI CE
CAPITAL PROdEC I S F l 1 D
2009
2008 2009 2009 4th Proposed 2010 2011
Actual Budget Amended Supplemental Amended Budget Forerast Comments
lieu
'I'ola1 Sales Tax Revenue: $ 19,631,366 $ 19,400,000 $ 16,600,000 $ 16,600,000 $ 16,600,000 $ 17,430,000
Sales Tax Split b/t Gen'I fund & Capit'al Fund 59/41 61/39 59/41 59/41 61/39 61/39
Sens "I'ax- Capital Projects Fund $ &171,920 $ 7,540,000 $ 6,840,000 $ 6,840,000 $ 6,474,000 $ 6,8000)0
Ilac Tae 608,483 1,000,000 500,000 200,000 700,000 500,000 500,000 2009 actual collections are at $700K, including the Ramsbonr project
I "j-1 Gram Revenue 815577 1,400,000 1,400,000 (1_79,166) 120,834 2,508,015 1428000 'rransitcare,grn[SI20K in'09 ad $148M io'IO; Also io 2010:$28.5K for Police Live
Scan interface software; 2011: $828K for bridge reco,,V,,6on, $600K bases
Eagle County Grwr1 Revenue 50
Lea,,e Revenue 188,160 198.550 188550 188,550 184500 184500 Per Vail Commons- oaerertl & resideatial ieases
Employee Housing F'-I.-Lim 529,481 48,000 72A00 114,000 186,000
$'SK -,i ,bursement from Vail Resort,, for CDOT's study ol'tbc Frontage Rd relocation
Project Reirbursement 982,360 - 210,000 (23,000) 187,000 - - (',,,i1)affi-by$28K dee- ae it, re,enuefrom Sonoer , p,,it i ty/aheetscupe project (see
responding reduction to so,-rape expense below)
Saleof Arose Dup L,/ CGOL loan repaymam 30,000 775,000 5,000 e
Earnings on Investments and Other - - F368 18,750 18,750 IR,750 '8,000
Total Revenue 11!133,349 111,195,300 9,229,300 (988,166) 8,241,134 10,45M 15 8,917,500
Expenditures
Capital Maintenance Expenditures
Bus Shelter 25,566 30,000 27,000 27,000 27,000 27,900 Annual m aintenaace of town bus shelters
Parkiag Structures 759,598 480,000 540,000 540,000 486,000 819,000 Elev aror replacement completed in 2 009; 2010 includes repair of- a0lalion, fire system.
painting & coal e-al, concrete and joints
l
2010 roof rep
Facilities 53'_!11% 755.000 679,500 679500 473,000 450,000 2009 repair PW Shop wf and various repairs to municipal facilities, air to _
Vail Fire Stn, heating /ventilation repairs to saved faeili0ea
Building Remodels 55.000 49,500 IV500 54,900 Ongoing minor remodelsof-w,i ,, I own facilities
Creekside Housing Improvements 60,000 54A00 51,000 54,000 54,000 Need to gut plumbing; electrical whiog; roofing, em.
Street Light Improvements 72,724 75,000 67,500 ' 00 67,500 67,500 New sueeL lights and refurbish residential lighting
Capital Street Maintenance 1,696,772 1,505,000 1337,087 1337,087 73(1,000 1,153,500 Oo -going maintenance Broads and bridges including asphalt overlays, petering and repairs
Flaitunablestoruge Mue Chloride rontainmwtt 5,600 - 16560 16560 _ Secondary wnlaunmeto around Mag tank'rcinore gl�eul lank to meet e- airmeat
` requirements; Thu,, is a contpliunce issue.
Fi,eI,o,k Rebuff Id R:fur1 -1, 570,000 2011: new fire yuck for 1,1
Audio Visual(('ouucit -- ce unity, PD car v ideo) 31,846 61,150 61,150 61350 5,000 09 Ccord l chamber ing rid eo;'10 poll e, car cant eras
Document In w gin' 243301 106,699 106,699 110,000 I11 OM Annual m, licensing and coronet p,,,two thni 2011
Software LILIIuillg - 68,200 68200 68,200 37A0 15.000 Upgrade M' I 1 d -t: II equipment mpl I I C. serve, upgrades, AS400.
T I,,, upgrades or.r.w - vt 3 e years on a rotation ubedule
Hardware Purebases 65,999 84,380 y4_'"I x!_k0 45,000 65,000 Sebeduled rotation or PCs, pricers and servos
Was Centel (Computer Racs -) - 12'0n0 47,+00 17500 15,000 17,000 Fite pp-,,io,, to computer root 11: III L11 ity and pot -at, to, 3 rooms
W ebsile ande commerce 13.050 SOU 28,500 'SOU 11000 27,0001 L et security &applieali -inl vebslle lopntent
Cat Dev AroGIS System 52,000 52,000 52.000 '0,000 W eb access to town GIS aft) ation !stmt lac to County' s websile GIS I )duet)
Fiber Optic,, io Buildings ' 1 17 1 000 15,000 15.000 21,000 17,000 Cabliag / Network lafrastmetme; to repair, maintain &upgrade
Network upgrades 39.427 18300 18,300 18300 34000 2 MO Computer network systems- replacement ey ele ev env 3 -5 years
Computes Aided Dispatch (CAD)/ RMS Projerx 58,959 51,650 5L650 5L650 55,000 57,000 County- wide "Computer At ded Di spate 1, Records Mtint System"
7 - 1 - 4 \n
-4-
'FOW I OF VAIL 2009 BUDGET'
SUMMARY OF REVE1 UE, EXPEI DI'1'URES, Al D ('HAT GES II FU! D RALAI CE
CAPITAL PROdEC I S h l'1 D
2009
2008 2009 2009 4th Proposed 2010 2011
Actual Budget Amended Supplemental Amended Budget Forecast Comments
Comm Des laterac.se I mit,ofrssa,e - 25,(1011 25.000 25.000 2U0.U00 - Upgrade of Iconic P a ft.t, rc; compa by will di' t nec support of on, cur,ent system
Lies Scvn Interface software (Police) 28500 Funded by grant above; Link, our Live Sean sells,... In other agendes
V chic! c Expansion 44,681 Mond 34,730 34,730 20.9 continued setupof Police Volvo, $16K; Forklift for PW$18K
Maintenance Paid for by Capital Fund 3,672,893 3,394,180 3,364,256 3,364,256 2,409,000 3,525,800
Capital Rgmecment Expenditures
West Meadow D-e 1,119,317 600,683 600,683 Coinitetiun of projects' under contract; $200K in savings already reflected
Village S.cetscope 36.055 791706 (28,000) 764,706 MOM() h uturewotk includes newspaper boxes, Checkpoint Charlie, Coveted Bndge, ere.
Neighborhood Road R..un.trvctwo 5.A00 200,000 200 1 1, 800,000 0...1- l residential streets -'09 design; Construction split between 2010 and'] I
Neighborhood Bndgm Itxonevuction - 75,Ot10 150,000 150,000 - LOSU,000 0-1 ..if residential bndgex -2010 design (2009 budget will need to be - appropriated in
20101; Coustruction in 201 I
Fire Brea0hing Appa,a- - 180,000 180,000 180,000 _ - Replacement of all (30) cylinders/ compressors; Older model co -oily used not effective or
safe
['.king Entry Sy,teni Egmpment 54,750 - 145,000 +5,(100 _ Metered l t'-yu'p t obsolete -drat by eador, 'I itne seiriti- for fellation
,nor to raking season
Radio Eguipment rghlacement (pub works, pub. safety 543.280 227,000 Replacement of 1998 radio, tot P W, Fire. PD
Office Eguipmcnt>$5.00' 7,970 9,000 9,000 9,000 09 GIs Eguip
H eav y Equipment new eapital -
Gcne,ator- Municipal Building Dispatch 229,876 24124 '_0,124 20011 1, finished up in 2009/ balance due nn a sondes'
keplace Buses 3,688,83h 143,400 173,400 i i.30U 3,199.600 1,203,400 -t 1- a hybrid d base, smckmg p . -d ce, d -airne when buses need
010:1 g,1az bu-,; 2011 2 Hybrid buses
Replacement Paid for by Capital Fund 5,680,084 684,400 2,270,913 (28,000) 2,242,913 3,599,600 4,1153,400 '
Property 7'ax Inrremeot - Reserved 341,00(1 431,000 Reserve for use in 2010 toward consimlion of the W eat Vail Fire Station
Other Imp rm.ements
!Vest Vail Fire Station-Planning: D-p, 6,900 300,000 300,000 2,800,000 2,804000 Continue planning and design prec c.._Cunstruction in 201011
Ar-a D ,ise- Duplex for Employ cc l 770,000 774000 Develop co, project fn, deed- rc,l,,-d hou sing - will cortva.ct to 2010
Buy -down Program - 500.000 504000 500,000 314,000 504000 Increased to $500K per year as a part of2009 per Housing SV.ucgic Plam 2010 split between
(sce item funded by Pay in nu
Lieu revee)
Buy -down I'ro(u'ant Funded by Pay -in -Lieu - - - - 186,000 _ Funding as for he buy -down prog.r, train develop,,, electing tie employee housing pay -in -lie,
option
Variable M,1'1',, �e
Sian, /We. Findiv Ira [s 25,333 IR0,000 19ll.973 190,973 65,000 130,01)0 U9 Vail Villageway0rding signs on order;$ 19UK for Main Vail ,nu,,d- about &Four Seasons
6 y- g provemen 'l 0/1 1 Solari.
For t 09, d-, on EV be,'m is 64:,� c,�nrl;lete: these do l la,, include drainage work per
1 - 70 Noise 27,643 - 300,000 300,000 25L639 500.000 agreement with Bald Mtn Iownlhome- (2010 deadline); Consfn,c.on of berm would be
phased; cows not known rot [his time; Push...ppropnatiou to 2010 and 2011; Eliminated the
an nual addition of$250K from 2011 budget
1 -70 Fiber Optics 740,347 - 168,781 168,787 _ 2009:fown h.,s fiber optic connection to 1-70 corridor for improved public safety
Ude nrhrouad Utility is - 156A00 156,000 _ lYansfer o on
f utility lines frt aboveground to underground; offset by $156K revenue above
6 Y intprovemen 153 296 doom Holy Cross; work already complued and awaiting Onai billing.
Mono,' Vail Sheet Plan 16200 - 83,800 83,800 _ E- epeodi Wre related to impact fee paid by Manor Vail development; Keep funds in buddet due
to de, eloper agreement
7 - 1 - 5 \n
-5-
'FOW I OF VAIL 2009 BUDGET
SUMMARY OF REVE1 UE, EXPEI DI'1'URES, AI D ('HAI GES II FU! D BALAI CE
CAPITAL PROdEC I S h l'1 D
2009
2008 2009 2009 4th Proposed 2010 2011
Actual Budget Amended Supplemental Amended Budget Forerast Comments
Chamonix Area Planning 149,762 30,000 30,000 30,000 Continued work on Chamooix area Planning
Housing Svatcglc Plan 13067
LH NA S icWre R,d... lrl. . -00') 5,000 5,000 f I 1 nditurc - rding tl,is RIP; offset by re' b'. .above
Y ire Impact fa Nexus study - - 15,000 15,000 - - Ncxas wady 10 det ern.iuc redevelopment intpaeton Fire Ucp:rrunent I'otcotial revenue source
Traffic Impact Fee sWdy 30,000 30,000 _ Stody W determine redevelopnmet impact on traffic / potential revenue; identified as a next
step in transportation plan
'fo comlete the second phase ofr,geliotirg a contract and to recognize incremental costs due
limber Ridge Lega1 LOning 44,520 - 100,000 IOU,000 - - mahigher numberofrospondants;' 1' his will be coq idered aloanro i'imber Ridge Affordable
Housing Cory,
Timber Ridge Debt Service Ouerantee 925,000 921,000 Annual debt sn'tic: waiautee- a reyuimmeN of I R debt
LionsHead Improvements 48,579 - 34,000 34,000 _ - 'fbis is off-by contributions from Vail Resorts and CDOI and covers completion of the
transportation sWdy (currently underway)
Fronmge Bond Relocation 20,000 20,000 Sui dy of the Fronmga Rd relocation (Evra reimbursed from Vail Resorts above
Bio-Mass Study - - 50000 50000 _ C tf heig B' 'opt Sttf': a111Y bf g to food n fea3ibility study
.,,it being able to how a budget —y be cuhrvl f,)r ehgibility
'Tota1 Other Improvements 1,279,766 710,000 3,673,554 5,000 3,678,554 3,616,639 3,930,000
Total Capital before Financing 11,416,938 4,788,580 9,749,723 (23,000) 9,726,723 9,625,239 11,509,200
Debt Service and Financing
Debt Service on Outsmadiog Bonds 2 2,266,775 ^_,298,121 2,298,121 ' i 959 2 _79,572
Transfer W Vai112einvevintent Authority - 1,400,000 1,400,000 (1,279,166) 120834 2 1 -v_15 390,000 red ... I grantmoney b,VRA; VRA cover itg all e,petdit . fir the transitcentci
project
1 ransfer from Dispatch Fund (75,000)
Transfer from Geradl Fund (441,000) - - -
'1'otal Debt Servicea oil Financing: 1,688,670 3,666,775 3,698,121 (1,279,166) 2,418,955 4,753,474 2,669,572
1'om1 Expenditures 13,105,608 8,455,355 13,447,844 (1,302,166) 12,145,fi7R 14,378,713 14,178,772
Re—re, Over (Under) Expenditures 1 (1,172,259Il 1,739,945 4,218,544) 314,000 1 (3,904,544) (3,919,198) (5,261,272)
Transfer from General Food (3,659,000) Tmnsfer of Oenerul Fund Ibnd balance for 11 :.t V ail Fin Station conshvetioo
Beginning Fund Balance 10154,128 2242 271 8.981,869 8,981,,X69 5,077,325 4,817,127
Ending Fund Balance N,981,N6Y 3,YN2,216 4,763,325 5,077,325 4,817,127 444,145)
7 -1 -6 \n
-6-
'1'O \VI OF PAIL 2009 BUDGET
SUMMARY OF REVEI LIE, LXPEI Ill l'l'T2ES, AID CHAT GES 11 FUI D RALAI CE
RFAI_ LS�1:k I E I'RAI SFER TAX
2009
2008 2009 2009 4th Proposed 2010 2011
Actual Budget Amended Supplemental Amended Budget Forecast Comments
REVEL UE
Real EState Tansfer Tax $ 9,09L917 $ 6241,000 $ 3,420,000 $ (1,000,000) $ 2,420A00 $ 4,283,000 $ 3.561,000 $IM ,eduetlo 'n 096axed ou marketc- diii -,; 20102MI: Rt S fans at,dh S .one. ass -50% sold in each
yeast 8U %onist price
Federal Grants 2400 149,458 8,000 157,458 $149K federal giant for,hc lintbel'12idge /Bu Cfehr Creek pallh: 111, 11 eed m anagement gran,
Golf Coarse Laa,e 121010 120,000 120,000 120,000 121000 124.400 Annual lease payment ,runt Vail liecraalta District
VRD repuytncin for promissory note 5-2.325 341,098 341.098 31t,. {y 337,568 Note based o,, $1.6 M luau at 35°o oyer5-a,
In[ergoveun,cutal Reveaue 2 _3511 20L00 20,000 20,000 2(L000 20,000 Lottery proceeds
Project Reiutb,,- -ts 4,102 2500 2500 I st Bank sponsorship of shopping bags
Recreation Amenity Fees 54,822 25,000 47,000 25,000 72000 10 10,000 Based on actual collec4ons in 2009
Earnings on Inve -,,ts and Other 489,913 162500 81 250 81250 40,402 15,879 2009 & 2010: Based on 5 %rGUm on prior year's 0u,d balance; 2011 bused on 1%
Total Revenae 9,789,678 6,920,825 4,181,306 (967A00) 3,214,306 4,818,826 4,068,847
Capital Maintenance Expenditures
Aam,al Park and La,dscap Main, c. 1.14?._ l 1565.8' ,12 1290,882 8,000 1,298,882 1'125.475' 1_05.11' es ;o',g path park m,dopen: p ainte,anee, project mgmi ;$75K radalio„n expenses 2009 -II
.a
Ma.uec .. . ... tice to Ge,e,al Ftnd 4, 055 312.050 170A00 (50,000) 120,000 214,150 178,050 1' RE'FI' Collectors lee'- -d,. the general Frnd foradmuvsumion
jk,c 12 .111 153540 193,540 193,540 150,000 104,745 Capital lnaiatz„ence of the taw„', rec iaa, path system
freo Maint 60,000 109.954 109,954 65,000 65,000 Regular maintenw,ce for vice health within the town (spraying, removing. new trees); '09 M continue with scale spraying
on town -owned property at upprax. $120 per tree
Forest Heahl, 211, 1- 265,000 265A00 265A00 265,000 265,000 Pine baede mitigation in conja n i-w'fares, service
Siree[Fumitura Replacement 14,178 20,000 25,983 25,983 22,500 22.500 Additions and replacement of street famit -and 1. expand bike rack lasta llalioa s(at appmx.$ 1,000 per bike rack)
P,,k Playground Capital Maintenance 124368 110,000 I ULM) 110,000 115,000 90,000 Kepair & aiml,aiii- ofphygrouads, res,roonts, etc.
Bald Mom,mia Underpass Maintenance 200,0110 I:econswuion ,f retaining wall that supports bike path ll-,h tie underpass
Alpiaa Garden Support 90.000 55,620 55,620 55,620 55,620 65,564 ,\nnual Sapp -; Flat with 2009
Black Gore Creek Saud Mitigat 1, 93,431 90.000 180,569 180,569 90,00(1 100,000 Annual support o(watea -ion I grams; '09 to move a waterline M make room for additional sand retention
Total Capital 11aiuteum.cc 2,551,028 2,432,092 1 2,401,548 (42,000)l 2,359,548 2,500,748 2,254,041
Other I mprnvemcnts
MeaJoss Drive S,reencape 63(212 411,788 411, 788 09 1'a, is e,, Meadow Dive (Library to Vail Road); ongoing costs undar coa,raa
Katsos Ranch Bike Pat, 223,020 7,000 7,000 09 for suet land re- vegetation - the last task in resurfacing rec path from Sunburst to E. Vail
'I m,ber Ridge- Buffehs I -k Rd separation 7110,)00 700,000 Pad, front Timbo,Rfdge ro Koost; offset by Fademl (:rant of approx, $149K
Lioashead M Meadoss 1)r 202 500 202500 202,500 h,,j ), enteata to exiatiag bike pat, along tl,a stream
I ailh,ad Developmcia I 19,149 25.200 , SOU 21200 24,000 Improve Ir,di..da; Continued need tarouah 2012(a -troll pert'cal
ADA C -,pli. ,c. svr VRD 24,968 10.000 8'5,8'81 85,881 10,0)(1 10,000 Shared costs it VRD ADA .: at t If 'Ft :'09 t dal a ataolf ce holy =15: LH
tle Iltary bldg ADA impmver con(lift)aida Ire n pgad, at tie Clubl -sc.
Recreation Master Planning '5.12,1 6,415 6,415 Concept aad design of recreation assetimprovemen[s; 2008 Ilia Vail Golf Coa,ve Clubho uv:
Streamwalk ADA& Safety improven,en LC 10,)14 1,033 1033 'fo cover a remamiaa engineering bill
Greeahouse 250.000 250,000 Cost estlma[e includes concrete base and tha, aaalraui- costs related M iaatallalmii of ancultouse
Construct widoucd 6' ,boulders along all frnnugc roads; first p,ionty is Blue Cow Chu,c to Lust Vail; pat, from Vail Mtn
Frontage Road Bike La wa Trails - - 150,000 I SO M - 1275,000 School M L. - I cy lt; 2009 fad gn ($50K1 1 -,v q w,,,k (5100K on I,o1d); con,lruct'oa was badgated in 2010, but
ow pushed to -'I1 I I
Ford Park Maatar Plan - - 300,000 300,000 20U L00 2.150,000 Master planning and pml survey work 11'Itase 11; Reduced 2010 from SMM M $200K for just the eoutivuatio, of
parking survey work.
Ford Park MUM 200.000 Ford 1',,k padnvork, rest....... and other improv em.. its
Seibert Circle 85,534 212696 L 212,696 I I 11-i"PI-1-ij-
7 -1 -7 \D
7
'1'O \VI OF PAIL 2009 BUDGET
SUMMARY OF REVEI LIE, LXPEI 1111't'RES, AID CHAT GES 11 FUI D RALAI CE
R FAI_ LS�I:k I E I'RAI SFER TAX
2009
2008 2009 2009 4th Proposed 2010 2011
Actual Budget Amended S'upplemculal Ai-&d Budget Forecast Comments
Raw Water/ Irrigation Control 4,175 - 371,752 371,752 - 'fo reimburse 1, 1, River Water &San.fnriuflusvveture out at golfcoume; may nee 6mbu -,-1 front VRD($246K)
Kayak 7'ako -out - - 10,000 I0,01)0 _ Kayak take -out area along abeam (part of Oue Will- Bridge development agrenneN and must be accounted for
Separately)
Sueam Tract Encroachment Survey 64 -881 64,881 Survey along Gore Creek
Red Sandstone Pnrk Pel Safely plan 305 - 25 -000 25,000 4311,0011 R sl t n ofplayg. -d 1 f ty pkIII, 20 I; I - d :'\ ,-1 fly - drsuay and staff corking on a peal
u deal is ill, pmkl ig mid ADA qu 'uuv i :; $21K u, li lisle daalgn, $439K to be -.hinted iu dune' 10
Booth Creek Pinvgromsd 1 i 01 0 D-p 111 2011: Constnlction is 2012
Booth Creek Perk redevelopment S1U)III1 Dssign In 2011; Cuubllvction is 201?
While 11 aloe Park 27,948 5,000 5,000 3ld hole I blackly l: k 1st pmt ofl-1 to probmn d c f-ti res syslam
Skate 1'ark 48,924 Pea - councils requcsl I (i, 11) 04- temp,,,- skim park
Art in Pubfel(.ecb - Pro 4it 131,537 75.000 215,ISh 215,156 80,00(1 80,0001 p lases I) ., at two k_ p'\ iu I ma'd,, is - app.pr -d encll year to accumulalc enough
grams / .
fu ids
Public Art - Ivluralex mlucation 125,000 125900 ltansfened front Seibert pmject ro cover cost of mI-l1 ng the N oriles artwork
Public Art - Meado„ Drive Entry R5,000 85,000 'rmnsfet'red in'08 from scree -pe project to cover cost of uetl Mvndow Drive urtry feature
Public Art- Opemtmug 78,457 84_1511 84.359 84,359 85 -157 87,712 AIPP Salary and opemdng expenses rclmed m RL I "1'
Landscape M edians 16,502 300,000 300,000 - - Frontage road medians alongside mdevclopnle it pinjecls,,,- orking on lighting plan for is hunt of Solari,, Vail Pl -and
Four Seasons; rentaind-,, 2010
public 12eshnoms 5$075 - - - - 670,000 Ill 1'esr down and zebufld (and enlarge) Fold Palk rorooill; st Resu'ooms at W, Meadov, Drive & Vail Road; Per 10,21 Mt, pushed I'rom'09 m'1I
Environmeaital Sli.- mability 221,542 211,0011 315,000 315,000 250,000 250,000 Environmental projects Such as energy efficiency studies of municipal buildings. recycling programs etc.
Capital Paid for by REl' f Funds: 1,662,576 651059 4,151,661 4,151,661 1,1164,157 5,611,712
VRD- Managed F'aulity Projects
Recreation Enhancement Account 120,000 120,000 120,000 12_ 0011 124,440 Reserve accoual for gull coarse improvements- funded by annual1- reveJiue
Golt'Cowse Irrigation- VRD'a portion 16117.5'_2 1,607,522 1, 607,522 Finance VRD'a poi-ii ou of irrigation sy.,tem replacement (5 -y ear pay bark)
Golf Coarse Irrigation I - 607522 1.116522 1,446,522 Based on estimates from Borne Engineering; split 50 % witli V RD (10 %reduction)
Qolf Cnuae ClWhouse, Starter Shacketc, fi0'_, 175 542 -175 541175 33,000 900,000 Improvements t-, ail ,,.a, - building and main clubhouse
Golf C')t., Other lmprovGnealls 634 -737 571,237 57L237 200,000 50.000 ADA access m clubhouse; bridge and retaining Wall repairs
Dobson Ice. \ -, 38943 1,085,993 975.993 975,993 100,00(1 15,000 09 Roof and central air repair, outer year., lighting and lockerrooms
Ford Park / I' nib Center Improves-, 16,800 115.986 115,986 115,986 175,000 200 -000 I2 f 1':I' g fFord Pali<[evi arts, walkways & reslroom roofper lease aL' en1: delayed due m palls master
plan
Athlaic Fields 20,280 18,280 (8,280 09 irriuminn SVS[em
Youttl Services 164,983 164,983 164,983 25,000 09 ADA uccesb sad furnace.,
Gymnasli, Hier 1,338 30,621 27,621 27,621 21,000 09 retaining wa11s'10nteehanicalimprovements
Nall- Cvviter 10,000 10 wood oprai mil fencing
Total VRD- Managed Faei Bty Projects 57,081 5,989,819 5,590,319 5,590 ,319 690,000 1,289,440
Total Expenditures 4,270,685 9,071,970 12,143,528 (42,000) 12,101,528 4,254,905 9,155,193
12evcuue Over(Uuder) Expenditures 5,518,993 (2,151,145) (7,962,222) (925,000) (8,887,222) 563,921 (5,086,346)
Beginning Fund Balance 11,769273 6,929,791 17,288 266 17,288,266 8,401,044 8,964,965
Ending Fund Balance S 17,288,266 S 4,778,646 S 9326,044 8,401,1144 S 8,964,965 S 3,878,619
8
TOW1 OF VAIL 2010 BUDGET
SUMMARY OF REVEI UE, EXPEI DITURES, Al D CHAI GES II FU! D BALAI CE
DISPATCH SERVICES FUI D
2009
2008 2009 2009 4th Proposed 2010 2011
Actual Budget Amended Supplemental Amended Bud Forecast
Revenue
E911 Board Revenue $ 607,183 $ 657,015 $ 688,918 $ 688,918 $ 754,108 775,506
Interagency Charges 1,050,439 1,157,497 1,157,497 1,157,497 1,162,231 1,181,270
Town of Vail Interagency Charge 533,164 543,072 543,072 543,072 522,213 544,220
Earnings on Investments 18,763 12,142 5,000 5,000 5,000 10,000
Other 7,500 - 69,750 79,599 149,349 - -
Total Revenue 2,217,049 2,369,726 2,464,237 79,599 2,543,836 2,443,552 2,510,996
Expenditures
Salaries & Benefits 1,588,183 1,732,699 1,753,602 1,753,602 1,854,062 1,933,396
Operating, Maintenance & Contracts 459,767 499,535 499,535 6,599 506,134 511,633 527,600
Capital Outlay 50,121 135,000 124,750 73,000 197,750 50,000 50,000
Total Expenditures 2,098,071 2,367,234 2,377,887 79,599 2,457,486 2,415,695 2,510,996
Revenue Over (Under) Expenditures 118,978 2,492 86,350 - 86,350 27,857 0
Transfer to Capital Projects Fund (75,000) - - - -
Beginning Fund Balance 918,366 821,458 962,344 962,344 1.048,694 1,076,551
Ending Fund Balance S 962,344 S 823,950 S 1,048,694 S 1,048,694 S 1,076,5 S 1,076,
- `0 -
7-1-9\n
TOWI OF VAIL 2009 BUDGET PROPOSAL
SUMMARY OF REVEI UE, EXPEI DITURES Al D CHAI GES II FUI D BALAI CE
HEALTH II SURAI CE FUI D
2009
2008 2009 2009 4th Proposed 2010 2011
A Budget Amended Supplement Am Budg Forecast
Revenue
Town of Vail Interagency Charge - Premiums $ 2,394,290 $ 2,515,000 $ 2,515,000 $ 2,515,000 $ 2,510,000 $ 2,510,000
Employee Contributions 286,058 288,000 288,000 (20,000) 268,000 305,000 258,000
Insurer Procceds 111,957 20,000 20,000 125,000 145,000 100,000 32,000
Earnings on Investments 35,866 24,719 24,719 24,719 5,000 -
Total Revenue 2,828,171 2,847,719 2,847,719 105,000 2,952,719 2,920,000 2,800,000
Expenditures
Health Inusrance Premiums 287,533 339,660 339,660 339,660 365,000 340,000
Clahns Paid 2,163,853 2,448,059 2,448,059 50,000 2,498,059 2,650,000 2,510,000
Short-term Disability Pay 7,442 40,000 40,000 40,000 35,000 40,000
Professional Fees 20,000 20,000 20,000 20,000 20,000 25,000
Total Expenditures 2,478,828 2,847,719 2,847,719 50,000 2,897,719 3,070,000 2,915,000
Revenue Over (Under) Expenditures 349,343 - - 55,000 55,000 (150,000) (115,000)
Beginning Fund Balance 990,117 1,089,099 1,089,099 1,089,099 1,144,099 994,099
Ending Fund Balance $ 1.332460 $ 1.089,099 $ 1.089.099 $ 1.144.099 $ 994,099 $ 879.099
-10-
7-1-10\n
TOWI OF VAIL 2009 BUDGET PROPOSAL
SUMMARY OF REVEI UE, EXPEI DITURES Al D CHAI GES II FUI D BALAI CE
HEAVY EQUIPMEI T FUI D
2009
2008 21109 2009 4th Proposed 21110 2011
Actual Budget Amended S upplemental Amended Budget F
Revenue
Town of Vail Interagency Charge $ 3,067,497 $ 2,910,595 $ 2,703,886 $ 2,703,886 $ 2,836,464 $ 3,243,653
Insurance Reimbursements & Other 111,337 38,800 58,800 58,800 - -
Earnings on Investments 41,169 37,000 8,000 8,000 10,298 10,172
Equipment Sales and Trade -ins 77,964 79,880 79,880 12,000 91,880 123,240 233,580
Total Revenue 3,297,967 3,066,275 2,850,566 12,000 2,862,566 2,970,002 3,487,405
Expenditures
Salaries & Benefits 899,228 1,010,532 942,623 942,623 965,912 986,368
Operating, Maintenance & Contracts 1,424,612 1,294,625 1,155,825 1,155,825 1,244,911 1,282,258
Capital Outlay 640,907 740,500 740,500 112,000 852,500 784,500 980,100
Total Expenditures 2,964,747 3,045,657 2,838,948 112,000 2,950,948 2,995,323 3,248,726
Revenue Over (Under) Expenditures 333,220 20,618 11,618 (100,000) (88,382) (25,321) 238,679
Beginning Fund Balance 1,734,787 1,617,232 2,068,007 (4,189) 2,063,818 1,975,436 1,950,115
Ending Fund Balance $ 2,0r,S,007 $ 1.637,350 5 2.079.6 `h 1.975.430 $ 1.950.115 $ 2,188,794
-11-
7- 1 -11 \n
ORDII Al CE I O. 24
SERIES OF 2009
Al ORDII Al CE MAKII G BUDGET ADJUSTMEI TS TO THE TOWI OF VAIL
GEI ERAL FUI D, CAPITAL PROJECTS FUI D, REAL ESTATE TRAI SFER TAX
FUI D, DISPATCH SERVICES FUI D, HEAVY EQUIPMEI T FUI D Al D HEALTH
II SURAI CE FUI D OF THE 2009 BUDGET FOR THE TOWI OF VAIL,
COLORADO; Al D AUTHORIZII G THE SAID ADJUSTMEI TS AS SET FORTH
HEREII ; Al D SETTII G FORTH DETAILS II REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2009 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
25, Series of 2008, adopting the 2009 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN
OF VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2009 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ 141,412
Capital Projects Fund (1,302,166)
Real Estate Transfer Tax Fund (42,000)
Dispatch Services Fund 79,599
Heavy Equipment Fund 112,000
Health Insurance Fund 50,000
Total $ (961,155)
Ordinance No. 24, Series of 2009
7- 1 -12 \n
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part,
section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more
parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith
are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise
any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL
ON FIRST READING this 1st day of December, 2009, and a public hearing shall be held on this
Ordinance on the 15th day of December, 2009, at the regular meeting of the Town Council of the
Town of Vail, Colorado, in the Municipal Building of the town.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 24, Series of 2009
7 -1 -13 \n
Ova"
7M
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2009
ITEM /TOPIC: Information Update.
PRESENTER(S): Pam Brandmeyer
Ova"
7M
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 1, 2009
ITEM /TOPIC: Matters From Mayor & Council.
PRESENTER(S): Town Council