HomeMy WebLinkAbout2009-12-15 Agenda and Support Documentation Town Council Evening Session VAIL TOWN COUNCIL
EVENING SESSION AGENDA 0i.
TOM
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., DECEMBER 15, 2009
NOTE: Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
1. ITEM /TOPIC: Citizen Participation. (15 min.)
PRESENTER(S): Public
2. ITEM /TOPIC: Town Manager's Report.
a. Visioning Discussion scheduled for January 19, 2010. (15 min.)
PRESENTER(S): Stan Zemler
3. ITEM /TOPIC: Consent Agenda.
a. Approval of 11.03.09, 11.10.09 & 11.17.09 Town Council Minutes. (5
min.)
4.
ITEM /TOPIC: Art in Public Places Board (AIPP), Commission on Special
Events (CSE), Planning and Environmental Commission (PEC) and Vail
Local Marketing District Advisory Council (VLMDAC) Board Appointments.
(5 min.)
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL:
There is currently one vacancy for the AIPP board (replacing Steven DeWitt);
three vacancies for the CSE board; two vacancies for PEC (replacing Susie
Tjossem and Scott Lindall); and four vacancies for the VLMDAC board. The
Town received one (1) application for the AIPP Board; eight (8) applications
for the CSE board; six (6) applications for the PEC board and; four (4)
applications for the VLMDAC board.
Incumbent members of the CSE and VLMDAC boards are noted by asterisks
below. It is requested that the Town Council interview each applicant at the
work session and then appoint one applicant to the AIPP; four applicants to
the CSE; two applicants to the PEC and four applicants to the VLMDAC at
the evening meeting.
The applicants are as follows:
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AIPP CSE PEC VLMDAC
Monica Mattingly Bobby Bank* Luke Cartin John Dawsey*
Jon Boord Michael Charles Jamie Gunion*
Jenn Bruno Mark Gordon Laurie Mullen*
Michelle Kobelan Tyler Schneidman Pete Hayda*
Rayla Kundolf* Dora Zhu
Monica Mattingly Amanda Zinn
Robert McKown*
Dave McNutt
Amanda Zinn
1) Appoint one applicant to the AIPP board for a term expiring March 31,
2011.
2) Appoint four applicants to the CSE for terms expiring December 31,
2011.
3) Appoint two applicants to the PEC, one for a term expiring March 31, 2010
(Susie Tjossem vacancy) and one for a term expiring March 31, 2011 (Scott
Lindall vacancy).
4) Appoint four applicants to the VLMDAC for terms expiring December 31,
2011
BACKGROUND:
AIPP:
The Board is made up of members who have demonstrated expertise in
architecture, art criticism, art education, art history, fine arts, graphic arts,
interior design, landscape architecture, town planning /community
development or other art /design related backgrounds not specifically
mentioned, or who have demonstrated a strong interest in the visual arts
and /or civic improvement.
Board members shall meet one of the following requirements for at least one
year:
a. A resident of the Town of Vail and /or
b. Owner of property within the Town of Vail
Duties and functions of the Art in Public Places Board include:
a. Implementation of the AIPP policies and selection procedures. This
specifically includes deciding the appropriate selection process for public art
projects, appointing selection panels for specific projects, and approving the
final selection of artist or artists for a project.
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b. Acquiring public art by purchase, donation or other means for Vail's
permanent Art in Public Places collection.
C. Overseeing the maintenance and preservation of art works displayed
in public areas.
d. Assisting the Art in Public Places coordinator in obtaining grants and
donations to fund public art projects.
e. Promoting public art through a public education program that will
further community appreciation and understanding of the visual arts.
f. Publicizing Art in Public Places projects and recognizing the artist(s)
involved with the project.
g. Evaluating the Art in Public Places program and commitment of board
members annually and setting program goals on a five year basis.
CSE:
Members of the CSE shall serve at the will of the Town Council. The CSE
shall support the Town Council's goals and objectives and makes decisions
in alignment with the Town Council's marketing direction. The mission of the
CSE is to support street entertainment and special events for vitality, year -
round fun, sense of community and increased quality of experience for
guests and residents. The functions and /or duties of CSE shall include, but
are not limited to: hiring and overseeing a director and /or staff, as well as
event producers and /or promoters; creating, funding and seeking special
events for the Town of Vail; evaluating event applications and event success;
submitting an annual budget for operations and events; coordinating the
community calendar for special events; seeking out additional funding for
special events through sponsorships and donations; evaluating and
executing contracts for special events; and all other functions as directed by
the Town Council.
PEC:
Duties of the seven - member PEC include review and determination of
requests for variances and conditional use permits, and recommendation to
Town Council on special development districts, subdivisions, rezonings,
various Town of Vail proposed plans and other community matters.
VLMDAC:
The mission of the VLMDAC is to strengthen the area economy by attracting
visitors to Vail in the May to October time frame. Per C.R.S. 29 -5 -111
General powers of district. (1)(g) All applicants must be "owners of property
within the boundaries of the district," which includes by definition corporations
or entities which own property "within the boundaries of the district." Should
an entity be appointed to this advisory council, it would then be up to that
entity to appoint its designee. Additionally, owners of "taxable personal
property" will be considered for appointment.
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STAFF RECOMMENDATION:
Appoint a total of one member to the AIPP, four members to the CSE, two
members to the PEC and four members to the VLMDAC for the terms listed:
1) Appoint one applicant to the AIPP board for a term expiring March 31,
2011.
2) Appoint four applicants to the CSE for terms expiring December 31,
2011.
3) Appoint two applicants to the PEC, one for a term expiring March 31, 2010
(Susie Tjossem vacancy) and one for a term expiring March 31, 2011 (Scott
Lindall vacancy).
4) Appoint four applicants to the VLMDAC for terms expiring December 31,
2011.
5. ITEM /TOPIC: Second reading of Ordinance No. 24, Series of 2009, An
Ordinance making supplemental appropriations to the Town of Vail General
Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Dispatch
Services Fund, Heavy Equipment Fund and Health Insurance Fund of the
2009 Budget for the Town of Vail, Colorado; and authorizing the expenditures
of said appropriations as set forth herein; and setting forth details in regard
thereto. (10 min.)
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments the second reading of Ordinance No. 24, Series of 2009.
BACKGROUND: To be provided in a separate memo.
STAFF RECOMMENDATION: Staff recommends that the Town Council
approves or approves with amendments Ordinance No. 24, Series of 2009,
upon second reading.
6.
ITEM /TOPIC: Resolution No. 27, Series of 2009 A Resolution Approving an
Intergovernmental Agreement Between the Town of Vail and the County of
Eagle Regarding Animal Control Services; and Setting Forth Details in
Regard Thereto. (10 min.)
PRESENTER(S): Matt Mire
ACTION REQUESTED OF COUNCIL: Approve the Intergovernmental
Agreement (the "IGA "), and authorize the Town Manager to sign and enter
into the IGA on behalf of the TOV with Eagle County.
BACKGROUND: Eagle County (the "County ") and the Town of Vail (the
"Town ") wish to enter into an Intergovernmental Agreement (the "IGA ") for
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the provision of Animal Services to the Town. The General Animal Services
shall include: A minimum of 60 hours of patrol per month; administration and
enforcement of Title 6 of the Town of Vail Municipal Code; the county will
provide the Town with monthly and annual reports of service; animal
sheltering services for animals attributable to the Town; and twenty -four
hours per day of Emergency On -Call Service. This is an annual agreement
and the Town Council's approval of this resolution is required to enter into an
IGA.
STAFF RECOMMENDATION: Approve the IGA and authorize the Town
Manager to sign and enter into the IGA with Eagle County.
7. ITEM /TOPIC: Resolution No. 28, Series of 2009, a resolution approving an
intergovernmental agreement between the Town of Vail and Eagle County for
the provision of law enforcement services within unincorporated Eagle
County; and setting forth details with regard thereto. (10 min.)
PRESENTER(S): Dwight Henninger
ACTION REQUESTED OF COUNCIL: Approve the Intergovernmental
Agreement (the "IGA "), and authorize the Town Manager to sign and enter
into the IGA on behalf of the Town with Eagle County.
BACKGROUND: The Town of Vail peace officers ( "Municipal Officers ") are
authorized by the Town of Vail (the "Town ") and the terms of C.R.S. §16-3 -
110(1)(a) to act when a felony or misdemeanor is committed in a Municipal
Officer's presence regardless of whether the Municipal Officer is within the
Town's boundaries or whether that Municipal Officer is on duty. The Eagle
County Sheriffs duty is to preserve the peace within Eagle County (the
"County "), including the unincorporated areas of the County, some of which
unincorporated areas are adjacent to Town boundaries. The intermixing of
municipal and county jurisdictions may cause potential confusion as to the
actual jurisdictionof each entity's peace officers. The County and Town desire
that the Municipal Officers perform law enforcement functions and enforce
the state's law within those portions of unincorporated Eagle County as
necessary in the interest of public safety. It is necessary to have the Town
Council's approval of this Resolution No. 28, Series of 2009 to enter into an
IGA.
STAFF RECOMMENDATION: Approve the IGA and authorize the Town
Manager to sign and enter into the IGA on behalf of the Town with Eagle
County.
8. ITEM /TOPIC: Adjournment. (7:05 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT OT CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL
BEGIN AT TBD, TUESDAY, JANUARY 5, IN THE VAIL TOWN COUNCIL
CHAMBERS.
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 15, 2009
ITEM /TOPIC: Town Manager's Report.
a. Visioning Discussion scheduled for January 19, 2010.
PRESENTER(S): Stan Zemler
ATTACHMENTS:
12.08.09 Council Retreat Notes
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TOWN OF VAIL
VAIL TOWN COUNCIL RETREAT
NOTES
December 8, 2009
Town Council Members Present
Dick Cleveland, Andy Daly, Kerry Donovan, Kevin Foley, Kim Newbury, Margaret
Rogers, Susie Tjossem
Staff Members Present:
Lori Barnes, Kristen Bertuglia, Pam Brandmeyer, Judy Camp, Greg Hall, Dwight
Henninger, Kathleen Halloran, Tom Kassmel, Kelli McDonald, Mark Miller, Matt Mire,
John Power, George Ruther, Suzanne Silverthorn, Nina Timm, Stan Zemler
Public:
Kaye Ferry, Jim Lamont, Mike Ortiz, Lauren Glendenning
NEXT STEPS
• Staff will use these notes as an outline in preparing a draft two -year work plan for
Town Council review and consideration on Tuesday, Jan. 19.
• Visioning Session, Tuesday, Jan. 19 (start time TBD)
Discussion topics to build upon:
o What do we want?
o Preserving the character of Vail — post card image
o Vail = No. 1 winter resort
• Vail = Well- rounded resort community
• Scale of development
• Growth management
• Define the context for capital projects discussion
• Alpine Ski Championships, Winter Olympics
AREAS OF FOCUS (additional prioritization may be needed)
1. Guest Relations & Customer Service
• Improve ability to communicate with guests (electronically, one -stop shop)
• Welcoming strategy ( "Ask me: I Love Vail" buttons)
• Trainable, measurable
• (See additional comments in SWOT /Making Vail Better)
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2. Economy
• How do we stimulate sales tax?
• Conference Center Committee (determine ballot issue for $9.3 million)
• New sources of revenue (lodging /sales tax)
• (See additional comments in SWOT /Making Vail Better /Economy)
3. Budget
• Monitor and adjust as needed
4. Capital / Infrastructure (see attachment)
• Capital (as prioritized during wallet exercise)
o Renovation of Main Vail Fire station
• Library remodel
• Chamonix site housing
• Additional guest service systems / locations
• RETT (as prioritized during wallet exercise)
• Golf Clubhouse improvements
• Ford Park soccer field parking lot improvements
• Frontage Road bike lanes
• TIF (as prioritized during wallet exercise)
• Improvements to current Lionshead parking structure and auxiliary
building
• New Lionshead transit center with skier drop -off
• Expanded parking at the Lionshead parking structure
• Wellness / Multi- purpose center
5. Master Planning
• West Vail Redevelopment Master Plan
• Ford Park Master Plan
• Golf Course
• Parking
o Tennis Courts
• Vision Planning
• Lionshead Master Plan update
• Historic Preservation
6. Transportation /Parking
• ECO involvement — Long -term strategy
• Expand summer air service
• Develop parking master plan (public /private focus)
o Physical /social /economic
0 90 days
o Ford Park & Lionshead
• De- emphasize the car
• Review private parking regulations
7. Housing
• Timber Ridge
• Chamonix
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• Strategy for closing the 400 deed - restricted pillow gap
• Town of Vail lands
8. Environment
• Kristen's list (actions from strategic plan)
• What does "environment" mean?
9. Relationships
• Vail Resorts (Mountain Operations, VRDC)
• Eagle County
• ECO
• VCBA & VVP
SWOT UPDATE
• What has changed? More Front Range marketing underway today to address
economic decline vs. Destination Marketing
o Need to be ready to drive our focus on destination market
• Ski Magazine ratings — Perception is reality
o "Too much attitude"
o "Too many people"
• Revitalize guest services — It's an opportunity!
• Focus on town -wide guest service approach
• How are the guests greeted?
• Identify business /groups for guest service recognition
• Create a culture for guest service (measure /communicate)
• What can the Town of Vail do to influence great guest service?
• What is Town of Vail's role? ( leader / facilitator /collaborator /partner)
• Redistribute hosts into the parking structures and other outer areas to
interface with them sooner
• Encourage more mid - family level lodging
o What can we (town) do to influence a change?
• Address loss of levity /fun (Great Race) — More spontaneous
• Work with School District to further improve elementary school and family
presence in Vail
• De- seasonailze the Vail economy — What can we do to add another dimension to
our economy?
o Focus on summer and off season
o Wellness and adventure travel
• Focus on our opportunities
• Mission statement may be disconnected with actions (environmental
stewardship)
IDEAS FOR VAIL AS A BETTER PLACE
• Community hosts in the parking garage
• Expand the host program to 7 days a week
• Hot chocolate and cookie (free stuff)
• Improve the bus "environment" — no cussing! Bus stop hosts
• Next Bus system — Make it work
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• Improve wayfinding sign program
• Communicate walking distances to locations throughout town
• Parking coupons for $$ spent
• Re- attract local /downvalley skiers and shoppers
• Improve the parking experience
• Town -wide sound system
• Create an I -phone app for parking availability
• Improved parking availability communication
• Improved skier drop -off (shuttle /taxi lanes)
• Add contact info on guest materials (telephone numbers, e -mail address, etc.)
• Provide guests with basic information
• Friday unannounced road trips with checklist (report on the good and bad)
• Establish troubleshooting contact name and phone number to address guest
needs (similar to Ski -Vail phone number used for mountain troubleshooting)
• "Ask me I'm a Local" pins
• Collaborate with existing partners to create a central source of information
• Information booth locations need to be reconsidered for the long -term
• Create "mini" information booths
• Create daily activity handouts
• Use text messaging /Twitter (social networking)
• VCBA master events calendar, Vail.com
• Announce activities on our in -town buses (Dobson /Library, etc.)
• Complete West Vail redevelopment master plan (residential services)
• Creatively develop western half of Timber Ridge to address additional community
needs such as multi - purpose center
• Create an economic driver, i.e. Performing Arts Center/Wellness amenity
• Annexation of down - valley lands (Dowd Junction /Eagle -Vail)
• Expand the Vail municipal boundaries (land trades)
• Discuss historic preservation needs as Vail approaches 50
• Ford Park and Vail Golf Course master planning
• Evolution of the Golf Course amenities (clinics tied to wellness)
• Steadman - Hawkins redevelopment (US Bank Building)
• West Meadow Drive pedestrian improvements
• Work with CDOT /FHWA to mitigate the visual impact of traffic
• De- emphasize the focus of the automobile — Focus on regional transportation
• Preserve the character and scale of Vail - "Post card image"
GOAL REVIEW 2007 -09
Economy / Economic Recovery
• Develop measures to determine success
• Provide graphic update to the Town Council on a bi- monthly basis
• Identify additional economic indicators
• Increase coordination to maximize the positive impacts of marketing dollars
• Audit the economic benefits of special events to better determine cost /benefit
• Establish a dedicated revenue source for special events
• Form a Conference Center advisory group to help direct progress on the use of
conference center dollars
o Look for partners
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Transportation / Parking
• What is the impact on available parking once the three major projects are
completed?
• How many cars fit on the charter bus lot? (approximately 400)
• Why not include needed spaces displaced at Golf Course and trailheads?
• What is the uphill capacity of each portal lift? (efficiency)
• How do we ensure the commercial core lifts are fully utilized?
• What is the per space cost of surface parking spaces?
• How many private spots exist?
• How was the 1,200 ft. walking distance determined (ski boot threshold)? Is it still
applicable?
• What impact does CDOT have on the use of the Frontage Road for parking?
Housing
• How do we close the 30% goal gap (400 deed - restricted beds)
• Need a plan to close the gap (3 to 6 months)
• What is the unit mix and market demand at Timber Ridge?
Environment
• Biomass plant support and progress
o What else can we do to improve our chances? Need for additional
information to understand project/community benefits
• Putting the "E" back in PEC
o Joint work session needed with boards and commissions to communicate
environmental policies and align vision and expectations
PUBLIC COMMENT
• Vail Homeowners Association representative Jim Lamont stressed the
importance of Council's vision discussion. "We are already the best resort in the
world We just have to figure out how to stay that way." He also suggested an
emphasis on international marketing. Later in the day, Lamont questioned the
value of continuing government subsidized affordable housing as it may be
viewed negatively by taxpayers because of housing's role, in general, as a
contributing factor to the recent economic downturn.
• Kaye Ferry expressed concern that Vail Resorts Chief Executive Officer Rob
Katz has publicly stated he's not concerned with Ski Magazine's resort rankings.
She went on to say that without cooperation from Vail Resorts the town would
never be able to regain its number -one status.
• Vail Recreation District Executive Director Mike Ortiz thanked Town Manager
Stan Zemler for his cooperation and ability to forge a fruitful relationship between
the two entities.
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Capital Projects Fund $17.0 M
Total Votes Main Vail Fire Station renovation $975K
6
Library Remodel $8.5M
5
Chamonix Housing $ ? K
5 + Bond + Bond + Bond
Info / Guest Services / One - Stop -Shop $ ? K
5
East Vail Fire Station renovation $775K
4
1 -70 Noise $1.5M
4
Cultural / CMC (Cascade location) $ ? K
3
Vail Village Skier Drop off $ ? K
3
Frontage Road - Ford Park $5.6M
3
Variable Message Signs $265K
3
Creekside Housing Improvements $1.2M
2
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2 -1 -6 \n
Capital Projects Fund (Cont'd)
Bridges (Matterhorn) I 1$2.9M
2
Buy Down program I 1$1.5M
1
Municipal HVAC $2.4M
1
Bridges (Nugget Lane) $1.8M
1
Town Shop Improvements 1 J$9.2 M
West Vail roundabout $1.OM
Neighborhood Rd (VVD) I 1$1.8M
Neighborhood Rd (East Vail 1) 1 J$5.6M
Neighborhood Rd (East Vail 11) 1 J$7.3 M
N. Frontage Rd - East $2.1 M
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2 2 -1 -An
RETT Fund $13.0 M
Golf Course Clubhouse Improvements $1.OM
7
Ford Park Soccer parking lot $400K
6
Frontage Rd Bike Lanes $3.4M
6
Art in Public Places $405K
5
Public Restrooms $670K
5
ADA Compliance $50K
3
Ford Park Safety Improvements $304K
3
Ford Park Master Plan $2.2M
2
Ford Park / Tennis Center $600K
2
Booth Creek Playground $400K
2
Trailhead Development $74K
1
Dobson Ice Arena $200K
1
3 2 -1 -8 \n
RETT Fund (Cont'd)
Athletic Fields $20K
1
Nature Center $20K
0
Donovan Park $304K
0
Booth Creek Park $1.4M
0
Golf Course - Other improvements $73K
0
Main Vail Apron $130K
0
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4 2 -1 -9 \n
TIF Fund $22.0 M
LH Parking Structure Impr $3.OM
7 +Bond
LH Transit Center inc. Skier drop off $12.OM
6 +Bond +Bond +Bond
Additional LH Parking $ ? M
6 +Bond
LH Auxilliary (bathrooms, elevators, Info booth) $1.OM
6
Wellness / Medical Training/ Multi- purpose $ ? M
6 +Bond +Bond +Bond
Concert Hall Plaza $1 OM
4
LH Skier Drop off - East LH Circle
3
Simba Run Underpass $27.OM
2 +Bond +Bond
LH Frontage Rd $10.2M
2
LH to N. Day Lot $300K
__T
1
East LH Entry portal / Plaza $4.7M
0
F_
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 15, 2009
ITEM /TOPIC: Consent Agenda.
a. Approval of 11.03.09, 11.10.09 & 11.17.09 Town Council Minutes.
ATTACHMENTS:
11.03.09 Minutes
11. 10.09 Minutes
11. 17.09 Minutes
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Vail Town Council Meeting Minutes
Tuesday, November 3, 2009
6:00 P.M.
Vail Town Council Chambers
Members present: Dick Cleveland, Mayor
Mark Gordon
Kevin Foley
Margaret Rogers
Andy Daly
Farrow Hitt
Kim Newbury
Staff Members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
The first item on the agenda was Citizen Participation.
There was none.
The second item on the agenda was the Consent Agenda.
Daly moved to approve the minutes with a minor amendment with Foley seconding. The
motion passed unanimously, 7 -0.
The third item on the agenda was the Town Manager's Report.
a. Revenue Update
Budget and Financial Reporting Manager Kathleen Halloran reported that when all sales
tax returns are received for the month of September, collections for the month are
expected to be $747,506, down 10.4% from September, 2008. Year -to -date total sales
tax collections of $13.1 million are down 15.9% from 2008 and flat with the budget.
Inflation as measured by the consumer price index was down ( -1.3 %) for the month of
September compared to 2008. Use tax collections as of October 29, 2009, total
$672,760, a 10% increase from this time last year, due to the Ramshorn project moving
forward. The annual budget of $500,000 has already been met. Construction permit
revenue through October 29 totals $745,819 down 65% from 2008. The 2009 budget
assumed a 66% drop. The decrease in activity from the prior year is due to both major
and non -major redevelopment projects underway in 2008. Major redevelopment
projects so far this year make up 50% of the total. Revenue from non -major projects is
down 26% from 2008. RETT collections through October 27, 2009, total $2.1 million,
compared to a full year forecast of $2.4 million. This amount is a 67% decrease from
last year due to both major and non -major redevelopment projects. Eagle County as of
August, 2009, is down 65% in sales dollars and down 50% in the number of sales
transactions. At this time last year, the town had collected over $6.5 million in RETT
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3 -1 -1 \n
from sales of major redevelopment projects such as The Arrabelle at Vail Square, Forest
Place, One Willow and the Vail Plaza. Year -to -date 2009 has seen limited sales from
major redevelopment projects and is down 84 %. Collections not related to major
projects year -to -date are 38% down from this time last year. Across all funds, total
revenue of $35.1 million is down 21.9% year -to -date from this time last year and down
3.5% from the budget. Town reserves total an estimated $50.6 million.
b. Wildland Fire Debrief.
Fire Chief Mark Miller and Wildland Crew member Dusty Calfe presented a video
highlighting the summer's wildland fire prevention activities.
c. Introduction of Art In Public Places (AIPP) Coordinator.
Public Works Director Greg Hall introduced the town's new AIPP Coordinator Molly
Eppard.
d. Timber Ridge Bond Update
Finance Director Judy Camp reported the interest rate being paid on the Timber Ridge
variable bonds has averaged just 0.9% this year. The resulting savings will allow Timber
Ridge Affordable Housing Corporation ( TRAHC) to reinstate the debt service reserve
fund on the bonds to its required level. In addition, TRAHC will redeem all outstanding
principal on its fixed rate bonds on December 1, 2009, saving $120,000 in interest over
the next four years.
Greg Hall then explained the details of a letter requiring Council approval prior to being
sent to the Colorado Department of Transportation. The letter discussed plans for
managed Frontage Road parking and future parking strategies, as well as the potential
means for the town to take ownership of the Frontage Roads.
Environmental Sustainability Coordinator Kristen Bertuglia asked for Council approval to
enter into a Memorandum of Understanding (MOU) with the governor's energy office.
"It's basically a handshake to allow the Town of Vail access to the free services the
governor's energy office provides through their performance contracting program... The
town has selected an energy services company to provide a town -wide (energy) audit."
Daly asked if any obligations came with the MOU. Bertuglia replied that the MOU
obligates the town to act in a good faith effort to reduce energy consumption and follow
the program guidelines. It was clarified a budget exists for the audit.
Zemler then acknowledged Hitt for his efforts and diligence over six years as a Council
Member. Hitt chose to not run for re- election in 2009.
The fourth item on the agenda was a Planning & Environmental Commission
(PEC) /Design Review Board (DRB) Update.
During a review of the most recent meetings of the PEC and DRB, Chief of Planning
Warren Campbell answered questions regarding the latest proposals to go before the
two boards. No items were discussed in detail.
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The fifth item on the agenda was Resolution No. 25, Series of 2009, A Resolution
Approving the Development Option Agreement Between the Town of Vail, Colorado and
Open /Hillwood Partners Vail One (OHP), Regarding the LionsHead Parking Structure
Development Option Agreement.
Town Attorney Matt Mire asked Council to consider the Development Option Agreement
and vote on whether to authorize the Town Manager to sign and enter into the
agreement with OHP on behalf of the town in a form approved by the Town Attorney.
Hitt said the town might as well give OHP first opportunity to redevelop the LionsHead
parking structure. OHP representative Mark Masinter said his company had acted as a
responsible corporate citizen. During a pause for public comment, Joe Staufer said the
next (newly appointed) Council should vote on the resolution and they should solve the
parking problem once and for all. He then questioned Gordon's ability to vote on the
resolution as he had received campaign contributions from Masinter. Ted Stears, Jony
White Taylor, Josh Shlepenburg and Bill Suarez, spoke in support of the project.
Suarez emphasized, "Let's get the infrastructure such as parking and employee
housing prior to starting the project." David White and Gwen Scalpello urged Council to
think the project through more thoroughly. Scalpello commented, "This agreement has
no value to the Town of Vail." Bill Pierce said, "To think of taking valuable property into a
private development is beyond my comprehension... I hope you will stop this discussion
right now." Rayla Kundolf stated, "The town needs to revisit what the town really needs
in order to move into the future." Dick Neal continued, "How many of you have gone
down and looked at other (OHP) projects" He then reported the Perot group was in
financial straights. Greg Moffet said the contract did not give away title to town
property. Vail Resorts representative Kristen Williams said priority of the deed
restriction on the property was protecting parking on the LionsHead parking structure.
As Council discussed the resolution Rogers commented, "I wish it would have worked
but it didn't... I'm not sure the money is there even if the project was feasible... Vail
Resorts would not lift the deed restriction when we had a viable project ... Vail Resorts
didn't lift the deed restriction and the world changed financially... This is part of the cost
of doing business... Normally you would pay to tie up the property." Hitt said the
agreement did not strip the Council of anything. He emphasized the possibility of
$100,000,000 in public improvements and the previous proposal met all town
development standards. Foley said he opposed the project. "We shouldn't be tying up
six acres of town land." Daly said he had consistently been against extending this
option. "The concept of encumbrances on a significant asset that may limit our capacity
to make improvements in the future is unacceptable." Gordon said the agreement did
not obligate the town. "I will remain committed to this process." Cleveland said he had
been opposed to the project since day one. "I don't think it is in the best interest of the
community to tie up any piece of property." Gordon moved to approve the resolution
with Hitt seconding. The motion failed 3 -4, with Hitt, Gordon and Newbury voting in
favor.
The sixth item on the agenda was adjournment.
Foley moved to adjourn with Newbury seconding at approximately 7:45 p.m. The motion
passed unanimously, 7 -0.
\n 12/15/2009 \n
3 -1 -3 \n
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
\n 12/15/2009 \n
3 -1 -4 \n
Vail Town Council Meeting Minutes
Tuesday, November 10, 2009
6:00 P.M.
Vail Town Council Chambers
Members present: Dick Cleveland, Mayor
Mark Gordon
Kevin Foley
Margaret Rogers
Andy Daly
Farrow Hitt
Kim Newbury
Staff Members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
The first item on the agenda was a Swearing in of Newly Elected Council Members.
Town Clerk Lorelei Donaldson swore in the four recently elected Town Council
Members: Kevin Foley, Kim Newbury, Susie Tjossem and Kerry Donovan.
Cleveland welcomed the newly elected and re- elected Council Members.
The second item on the agenda was the Town Organizational Meeting.
a. As per Section 3.3 - 3.4 of the Vail Town Charter: Selection of Mayor /Mayor
Pro -Tem.
Daly moved to appoint Cleveland as Mayor with Foley seconding. During a pause for
public comment Michael Cacioppo expressed concern that "illegal, backdoor, secret"
meetings had been held to determine who would ultimately be Mayor. Cleveland and
Foley then clarified no illegal meetings took place. The motion passed unanimously, 7-
0.
Rogers moved to appoint Newbury as Mayor Pro -Tem with Daly seconding. The motion
passed unanimously, 7 -0.
b. As per Section 7.2 of the Vail Town Charter: Selection of the Municipal Judge.
Foley moved to reappoint Cyrus "Buck" Allen as the Town of Vail Municipal Judge with
Tjossem seconding. Allen commented that he continued to enjoy working for the town.
The motion passed unanimously, 7 -0.
Cleveland thanked Gordon and Hitt for their dedicated service on the Town Council. Hitt
said it had been a pleasure working for the community.
\n 12/15/2009 \n
Donaldson thanked the candidates for their dedicated service and encouraged them to
apply for upcoming board openings, as will as declare their candidacy in the next
election.
The third item on the agenda was Adjournment.
Foley moved to adjourn with Newbury seconding at approximately 12:15 p.m. The
motion passed unanimously, 7 -0.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
\n 12/15/2009 \n
Vail Town Council Meeting Minutes
Tuesday, November 17, 2009
6:00 P.M.
Vail Town Council Chambers
Members present: Dick Cleveland, Mayor
Mark Gordon
Kevin Foley
Margaret Rogers
Andy Daly
Farrow Hitt
Kim Newbury
Staff Members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
The first item on the agenda was Citizen Participation.
Cleveland welcomed recently elected members Susie Tjossem and Kerry Donovan to
Town Council. Cleveland then said he was committed to making the Council Chambers
a more congenial place to handle town business.
Vail Homeowner's Association representative Jim Lamont applauded comments about
DRB notifications (discussed earlier in the day). He then asked that Council reconsider
direction to staff to only pursue service level improvements as opposed to legal
requirements.
Foley asked the audience to pause for a moment of silence for a West Vail shooting
victim. Zemler thanked all participating agencies for their assistance in responding to
the West Vail shooting. Daly asked staff to send a letter of gratitude to the participating
agencies.
Zemler then announced there would be a full day Town Council retreat at the Antlers
Hotel and Conference Center on December 8.
The second item on the agenda was the Town Manager's Report.
There was none.
The third item on the agenda was the 1 -70 / Vail Pass Winter Preparations and a Review
of PriorSeason Enforcement.
Police Communications Manager Joe Robiero introduced Pete Mertes, Colorado
Department of Transportation; Rich Duran, Colorado State Patrol (CSP); and Dan
Baxter, consultant to CDOT for traffic flow enhancement. Baxter commented, "We are
working to implement innovative programs to deal with safety and efficiency of 1 -70...
\n 12/15/2009 \n
(Vail Police Chief Dwight) Henninger has been an active participant in putting plans
together... 1-70 has the strongest influence in the state over the local economy." He then
talked about positive impacts of heavy towing and active traffic management. Daly
thanked Duran for helping with the very successful traffic management program.
Newbury clarified the recently approved AutoSocks (tire traction enhancement devices)
were very effective. Duran commented, "From the CSP side, we see they work very
well." Cleveland asked why chain inspections do not take place at the bottom of Vail
Pass as they do at the bottom of Donner Pass in Northern California. Zemler said a
social networking application is being developed to provide real time information on the
1 -70 Corridor. During a pause for public comment, Michael Cacioppo asked if the active
management tools (signs) could run in the absence of electricity and if the devices would
be used for law enforcement. Baxter explained, "The first systems I am seeing are not
being used for traffic law enforcement." Cleveland clarified that recently installed
variable message signs would be operational this winter. Vail Homeowner's Association
representative Jim Lamont encouraged cameras being installed at the Main and West
Vail roundabouts. He then thanked Zemler and Hall for upgrading the response efforts
to 1 -70 closures. .
The fourth item on the agenda was Council Committee Appointments.
Council voted unanimously, 7 -0, to approve the following Council Committee
appointments. Rogers moved to approve the list with Foley seconding.
COMMITTEE/TASK FORCE COUNCIL MEMBERS
1. NWCCOG Dick Cleveland - Voting
Stan Zemler - alternate
2. NWCCOG Water Quality/ Chuck Ogilby - Voting
Quantity Committee
3. CAST Dick Cleveland - Voting
Stan Zemler
4. VRD /Council Subcommittee Kevin Foley
Andy Daly
Stan Zemler
Pam Brandmeyer
5. Commission on Special Events Staff: Sybill Navas
6. Bravo! Vail Valley Music Festival Margaret Rogers - Voting
Staff: Pam Brandmeyer
8. Channel 5 Vail Valley Community Pam Brandmeyer, Voting
Television Board
9. Art In Public Places Margaret Rogers — non - Voting
10. Mauri Nottingham Environmental Kerry Donovan - Voting
Award
\n 12/15/2009 \n
11. Vail Valley Exchange /Sister Cities Kerry Donovan — Voting
Youth Recognition Award
12. Eagle County Regional Transportation Kevin Foley
Authority Margaret Rogers - Alternate
13. Ford Park Parking Management Plan Kevin Foley
Staff: Pam Brandmeyer
14. TOV Open Space /Charter Committee Kerry Donovan - Voting
Susie Tjossem - Alternate
Stan Zemler — Voting
David Viele / PEC - Voting
15. Colorado Ski Museum and Ski Hall of Fame John Power — Advisory
16. Vail Alpine Garden Foundation Board Staff: Pam Brandmeyer
17. VLMDAC Andy Daly - Voting
Susie Tjossem
(Statutory authority that allows for a board member to be appointed)
18. Parking Task Force Kevin Foley - Voting
Susie Tjossem — Voting
19. Vail Child Care Center John Power: Voting member
Required by non - profit status. Council approved 07.15.08.
20. Donovan Park Pavilion Diana Donovan
Staff: Pam Brandmeyer
21. Timber Ridge Affordable Housing Corporation ( "TRAHC ")
Monthly Report: Paper Town Manager, President
Quarterly Report: to Council (in person)Community Development Director
Public Works Director
Facility Maintenance Manager
Finance Director
22. 1 -70 Transportation Corridor Coalition Stan Zemler, Executive Committee
Greg Hall
23. Eagle County Citizens Open Space Dick Cleveland
Advisory Committee
24. Vail Economic Advisory Council Susie Tjossem
Kim Newbury
25. Chamonix Parcel Planning Committee Margaret Rogers
\n 12/15/2009 \n
Andy Daly
26. Rocky Mountain Rail Authority Stan Zemler
Greg Hall
Kerry Donovan
32. Timber Ridge Redevelopment Advisory Margaret Rogers
Committee
33. Economic Council of Eagle County Margaret Rogers
During a pause for public comment, Michael Caccioppo asked who the town's
representative was for Channel 5 (public access television). Mire then clarified the
Comcast franchise agreement would be worked on in late January.
The fifth item on the agenda was the First Reading of Mill Levy Certification, Ordinance
No. 23, Series 2009.
Budget and Financial Reporting Manager Kathleen Halloran stated Mill Levy
Assessments must be certified to the County for collection annually; this ordinance
authorizes certification. She noted that the presented numbers were only an estimate.
"We are waiting for more final information from Eagle County... Final evaluations will be
obtained by second reading." Rogers moved to approve the ordinance with Foley
seconding. The motion passed unanimously, 6 -0. Daly had left the room.
The sixth item on the agenda was Resolution No. 26, Series of 2009, a Resolution
approving a lease agreement between the Town of Vail, Colorado and the Colorado
Department of Transportation (CDOT) regarding parking along the non - travel lanes of
the Interstate 70 Frontage Roads located within the limits of the Town of Vail.
A request to authorize the Town Manager to enter into a lease agreement with CDOT in
a form approved by the Town Attorney authorizing the use of the Vail Frontage Roads
for both a pilot permit parking program and as overflow skier parking. On October 20th
the Vail Town Council adopted the 2009- 2010 winter parking plan. The plan had a
provision for permit parking to take place on portions of the Vail Frontage Roads which
are owned by CDOT. On November 3rd the Town Council directed the Town Manger to
send the letter to CDOT outlining the provisions for the parking program and town
commitments for use of the Frontage Roads. Staff recommended the item be tabled.
Daly moved to table the item until December 1, with Rogers seconding. The motion
passed unanimously, 7 -0. During a pause for public comment, Michael Caccioppo
spoke against charging the public to park on the Frontage Roads.
The seventh item on the agenda was the LionsHead Transit Center Review.
The Town of Vail and the Vail Reinvestment Authority is in the process of studying the
feasibility of constructing a LionsHead Transit Center in response to past planning efforts
including the LionsHead Master Plan (1998), A Report on the Recommendation of a
Preferred Site for the Town of Vail Transit Center (2005), Vail 20/20 (2007), the
LionsHead Transit Center White Paper (2008), and the Vail Transportation Master Plan
(2009). The purpose of this Council session was to present four refined conceptual
scenarios developed by the design team and funding mechanisms developed by town
\n 12/15/2009 \n
staff; and have Council provide staff and the design team with direction to bring a
recommended scenario through the design development and entitlement process. The
VRA has contracted with the 4240 Architecture Team to complete this design study.
Since the kick -off with public and stakeholder group charettes on May 20th, the design
team has completed the following:
• Established the givens, goals and measurable criteria of the project (6/2/09)
• Outlined the current conditions, defined study areas, and tested "carrying
capacity" of various study areas to accommodate program components. (6/16/09)
• Transit analysis determining what transit elements need to fit now and in
the future (7/7/09)
• Presented 10 Scenarios for review with a recommendation for moving 4 forward;
Scenario's 1 B, 213, 213/4A Hybrid, 4A (8/4/09)
4240 representative Lou Beeker presented the four separate design alternatives. Local
planner Tom Braun discussed the costs associated with various features of the
scenarios. Public Works Director Greg Hall discussed in detail the cost alternatives for
each scenario along with pros and cons of each scenario. During a pause for public
comment, local hotelier Keith Ozda spoke in support of maintaining pedestrian drop -off
through Concert Hall Plaza. He then asked if any scenario could be completed in one
summer. Vail Homeowner's Association representative Jim Lamont expressed concern
about spending money on a transit center in light of the current economic conditions.
Cleveland and Foley said they weren't willing to spend money just to receive a federal
transportation grant. Council decided to continue with a suggested hybrid of scenarios
1b and 2b. They emphasized the project must meet initial goals of:
• Provide world class comprehensive transit operations
• Encourage ridership and promote transit oriented development
• Create safer, more inviting, flexible and more functional portals
• Left turn onto South Frontage Road from East LionsHead Circle "Chute"
• Implement applicable goals of the LionsHead Master Plan
The eighth item on the agenda was Adjournment.
Daly moved to adjourn with Donovan seconding at approximately 10:00 p.m. The
motion passed unanimously, 7 -0.
\n 12/15/2009 \n
M.
iV f3i7 4!� T' i
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 15, 2009
ITEM /TOPIC: Art in Public Places Board (AIPP), Commission on Special Events (CSE),
Planning and Environmental Commission (PEC) and Vail Local Marketing District Advisory
Council (VLMDAC) Board Appointments.
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL:
There is currently one vacancy for the AIPP board (replacing Steven DeWitt); three vacancies
for the CSE board; two vacancies for PEC (replacing Susie Tjossem and Scott Lindall); and
four vacancies for the VLMDAC board. The Town received one (1) application for the AIPP
Board; eight (8) applications for the CSE board; six (6) applications for the PEC board and;
four (4) applications for the VLMDAC board.
Incumbent members of the CSE and VLMDAC boards are noted by asterisks below. It is
requested that the Town Council interview each applicant at the work session and then
appoint one applicant to the AIPP; four applicants to the CSE; two applicants to the PEC and
four applicants to the VLMDAC at the evening meeting.
The applicants are as follows:
AIPP CSE PEC VLMDAC
Monica Mattingly Bobby Bank* Luke Cartin John Dawsey*
Jon Boord Michael Charles Jamie Gunion*
Jenn Bruno Mark Gordon Laurie Mullen*
Michelle Kobelan Tyler Schneidman Pete Hayda*
Rayla Kundolf* Dora Zhu
Monica Mattingly Amanda Zinn
Robert McKown*
Dave McNutt
Amanda Zinn
1) Appoint one applicant to the AIPP board for a term expiring March 31, 2011.
2) Appoint four applicants to the CSE for terms expiring December 31, 2011.
3) Appoint two applicants to the PEC, one for a term expiring March 31, 2010 (Susie Tjossem
vacancy) and one for a term expiring March 31, 2011 (Scott Lindall vacancy).
4) Appoint four applicants to the VLMDAC for terms expiring December 31, 2011
\n 12/15/2009 \n
BACKGROUND:
AIPP:
The Board is made up of members who have demonstrated expertise in architecture, art
criticism, art education, art history, fine arts, graphic arts, interior design, landscape
architecture, town planning /community development or other art /design related backgrounds
not specifically mentioned, or who have demonstrated a strong interest in the visual arts
and /or civic improvement.
Board members shall meet one of the following requirements for at least one year:
a. A resident of the Town of Vail and /or
b. Owner of property within the Town of Vail
Duties and functions of the Art in Public Places Board include:
a. Implementation of the AIPP policies and selection procedures. This specifically
includes deciding the appropriate selection process for public art projects, appointing selection
panels for specific projects, and approving the final selection of artist or artists for a project.
b. Acquiring public art by purchase, donation or other means for Vail's permanent Art in
Public Places collection.
C. Overseeing the maintenance and preservation of art works displayed in public areas.
d. Assisting the Art in Public Places coordinator in obtaining grants and donations to fund
public art projects.
e. Promoting public art through a public education program that will further community
appreciation and understanding of the visual arts.
f. Publicizing Art in Public Places projects and recognizing the artist(s) involved with the
project.
g. Evaluating the Art in Public Places program and commitment of board members
annually and setting program goals on a five year basis.
CSE:
Members of the CSE shall serve at the will of the Town Council. The CSE shall support the
Town Council's goals and objectives and makes decisions in alignment with the Town
Council's marketing direction. The mission of the CSE is to support street entertainment and
special events for vitality, year -round fun, sense of community and increased quality of
experience for guests and residents. The functions and /or duties of CSE shall include, but are
not limited to: hiring and overseeing a director and /or staff, as well as event producers and /or
promoters; creating, funding and seeking special events for the Town of Vail; evaluating event
applications and event success; submitting an annual budget for operations and events;
coordinating the community calendar for special events; seeking out additional funding for
special events through sponsorships and donations; evaluating and executing contracts for
\n 12/15/2009 \n
special events; and all other functions as directed by the Town Council.
PEC:
Duties of the seven - member PEC include review and determination of requests for variances
and conditional use permits, and recommendation to Town Council on special development
districts, subdivisions, rezonings, various Town of Vail proposed plans and other community
matters.
VLMDAC:
The mission of the VLMDAC is to strengthen the area economy by attracting visitors to Vail in
the May to October time frame. Per C.R.S. 29 -5 -111 General powers of district. (1)(g) All
applicants must be 'owners of property within the boundaries of the district," which includes by
definition corporations or entities which own property "within the boundaries of the
district." Should an entity be appointed to this advisory council, it would then be up to that
entity to appoint its designee. Additionally, owners of "taxable personal property" will be
considered for appointment.
STAFF RECOMMENDATION:
Appoint a total of one member to the AIPP, four members to the CSE, two members to the
PEC and four members to the VLMDAC for the terms listed:
1) Appoint one applicant to the AIPP board for a term expiring March 31, 2011.
2) Appoint four applicants to the CSE for terms expiring December 31, 2011.
3) Appoint two applicants to the PEC, one for a term expiring March 31, 2010 (Susie Tjossem
vacancy) and one for a term expiring March 31, 2011 (Scott Lindall vacancy).
4) Appoint four applicants to the VLMDAC for terms expiring December 31, 2011.
ATTACHMENTS:
Letters of Interest
\n 12/15/2009 \n
AIPP
\n 12/15/2009 \n
4 -1 -1 \n
Monica Mattingly
2199 Chamonix Ln #3
Vail, Co 81657
(520) 401 -1457
Dec. 8, 2009
Dear Ms. Donaldson,
My name is Monica Mattingly. I am the Event and Promotions manager at NRC
Broadcasting, a radio station that serves the Vail Valley. I am interested in serving the
Town of Vail as a member of the Art in Public Places Board.
As you will see from my resume I have many years in the Arts and Management fields
including assisting in several public Arts Projects. My experiences have lead me to an in
depth understanding of all that entails in bringing art and art education into our wonderful
community.
I have great relationships with many artists from my years living in Tucson Arizona and
Louisville Kentucky. Both these communities had strong public art initiatives. I am
experienced in working with Town Councils, Planners and a Board of Directors. as well
as fulfilling budgetary constraints and community wants and needs. As an event planner I
know the importance of a smooth show and also in producing impactful and memorable
events.
I often see the reaction from those who visit our community and those that live here from
the beautiful pieces in the community. It puts a smile on my face to see tourists posing
and laughing with the different works. I believe it is important that the community have
access to art and want to be the person who brings it to them.
Attached is my resume for your review and I look forward to meeting with the review
committee on the 15
Sincerely,
Monica Mattingly
\n 12/15/2009 \n
4 -1 -2 \n
MONICA A. MATTINGLY
2199 Chamonix Ln. #3, Vail, CO 81657 520.401.1457
mpynkm @hotmail.com
QUALIFICATIONS
• Highly motivated and resourceful individual
• Proven people and team working skills
• Skillful in creating community and professional networks
• B.F.A in Studio Art 3 dimensional design
• Depth of experience corporate, public and private event planning
• Excellent presentation and communication skills
• Skilled in relationships with domestic and international clients and artists
• Experience in working with executive management
WORK EXPERIENCE
EVENT /PROMOTIONS MGR, NRC BROADCASTING, Vail, CO Sept 2009 - present
• Expertly plan events for community
• Skillfully negotiate best rates with suppliers, vendors, and entertainers
• Prepare copy and promotional material for events and marketing
• Prepare and schedule Public Service Announcements
GALLERY MANAGER, CARDINAL GALLERY, Vail, CO Dec 2007 -Sept 2009
• Sales of collectible original art
• Assumed primary responsibility for marketing art from company stores
• Increased sales by 30% from 2007
• Managed several successful gallery marketing campaigns
• Wrote copy and created graphics for promotions and display
• Member of weekly managers meeting with executive Board of Cardinal Galleries, Inc.
EVENT PROGRAM MANAGER, SHOW ME ARIZONA, Tucson, AZ Nov 2006 - Aug 2007
• Expertly planned events both corporate and private
• Establish budgets, review locations and choose venues.
\n 12/15/2009 \n
4 -1 -3 \n
• Skillfully negotiated best rates with suppliers, vendors, and entertainers
• Selection of florists, caterers and transportation services
• Managed contracted team of event staff including musicians, DJ and photographer
GENERAL MANAGER, LES INDIENNES, Tucson, AZ Jan 2003 — 2006
• Managed import, export, marketing and international distribution of hand crafted
artisan textiles from India
• Trained and managed staff, implemented employee appreciation meetings to
encourage production and office enthusiasm
• Recognized for problem solving skills and productive communication techniques
with clients and supplies
• Consultative sales, product marketing and packaging
• Consulted in product development, produced graphics for office documents
• Stylist and manager for editorial and catalog shoots,
• Provided stylist assistance with major industry magazines for layouts
• Prepared press kits for distribution to major art and design magazines
• Negotiated representative contracts and sales, with vendors and clients domestically
and internationally, specifically in India, but also in Australia, South Africa, Sweden,
London and Paris
ASSISTANT STYLIST, WILLIAMS & SONOMA, Tucson, AZ Fall 2004
• Creative styling
• Inventory and prop control
• Crew & location services
INTERNSHIP, PUBLIC ART PROJECTS, University of Arizona 2002-2003
• Interned with Professor Moira Geoffrian
• Participated in meetings with the Town of Orange Grove regarding the logistics of
sculptural bridge for overpass
• Created mock -ups, graphics and copy for presentation to selection panel for several
Public Art Projects
• Grant- writing training
GALLERY ASSISTANT, GOCAIA GALLERY, Tucson, AZ Summer 2002
• Responsible for installations of exhibits
• Assisted in creations of copy and graphics for publicity
INTERNSHIP, AMERICAN EXPRESS FINANCIAL SERVICES, Louisville, KY 1992-1993
• Assistant Financial Planner, customer service and sales
INTERNSHIP, LEDGER PLUS ACCOUNTING SERVICES, Louisville, 1993
• Telemarketing and Sales
RESTAURANT and HOSPITALITY INDUSTRY
• Tack Room, Bartender (critically acclaimed, 4 star) Tucson, AZ 2000— 2003
\n 12/15/2009 \n
4-1 - 4 \n
• The Garland, Waitress, Tucson, AZ 2002- 2005
• The Comeback Inn, Waitress Louisville, KY 1997- 2000
• Lynn's Paradise Cafe, Bartender featured on several HGTV programs 1996- 2000
• Wick's Pizza, Waitress Louisville, KY 1994-1997
EDUCATION
Bachelor of Fine Arts, University of Arizona, Tucson AZ, 2006
ACCOMPLISHMENTS
Volunteer for Vail Chamber Barbeque Festival 2009
Student Art Exhibition, University of Arizona 2003
Sigma Alpha Lambda, national leadership and honors fraternity 2002
Dean's List, University of Louisville Speed School of Engineering 1998
Future Problem Solving Team, Marion County High School; 1989-92
National Finalist for Oratory National Forensic League Competition 1991
Who's Who of American High School Students 1992
Volunteer, Teaching underprivileged girls confidence building skills 1994
\n 12/15/2009 \n
4 -1 -5 \n
CSE
\n 12/15/2009 \n
4-1 - 6 \n
Page 1 of 1
Lorelei Donaldson - CSE application
From: "Hotmail"
To: "Lorelei Donaldson"
Date: 12/8/2009 8:23 AM
Subject: CSE application
Hi Lorelei,
Please accept this email as my application to serve on the Commission on Special Events for another term.
Please let me know if this email will do. Thank you.
Sincerely,
Bobby Bank
Vail Info, Inc.
(970) 476 -6171
\n 12/15/2009 \n
file://C: \Documents and Settings \Administrator \Local Settings \Temp \X�grpwise \4B 1 EOD... 12/8/2009
Jon Boord
2211 North Frontage Road, Suite A
Vail, CO 81657
November 8, 2009
Via Email (lonaldson @vailgov.com)
Lorelei Donaldson
Town Clerk
75 S. Frontage Road
Vail, CO 81657
Re: Application for vacancy on the Commission for Special Events
Lorelei,
This letter and the attached resume are intended to serve as my application for one of the
four vacant positions on Vail's Commission on Special Events. It is with great interest and a
desire to serve the local community that I volunteer my time, energy and abilities to the CSE. I
am uniquely qualified for a position on the CSE because of my employment with Solaris, my
history on local boards of directors and my avid participation in a wide spectrum of Town of
Vail events. As an employee of Solaris and prior to the demolition of Crossroads at Vail, I was
able to work with the Town of Vail and local event planners to put on events such as the Teva
Games, the Vail Film Festival and the Vail Farmers' Market. Furthermore, I am currently on the
board of directors for the Solaris Metropolitan Districts and previously served two terms on the
East Meadow Drive Business Partnership. This experience combined with my connection to the
Solaris public plaza will be beneficial to the CSE. Finally, I am a personal participant in many,
if not most, of Vail's special events ranging from the Teva Mountain Games to Taste of Vail and
thereby have a vested interest in making sure that Vail continues to have great events.
It will be my goal if appointed to be a member of the CSE to continue to bring the current
roster of great events to Vail, to help bring in a broad spectrum of new, exciting events and to
make sure that all of these events are serving the needs of the Vail community.
Yours truly,
Jon Boord
\n 12/15/2009 \n
4 -1 -8 \n
Jon Boord
22 Wellington Lane #2, Edwards, CO 81632
(970) 471 -8177; Jon @Solarisvail.com
WORK EXPERIENCE
• Solaris Property Owner, LLC —Vail, CO May 2005 to Present
General Counsel
• Stevens, Littman, Biddison —Vail, CO April 2004 to May 2005
Associate Attorney
• Wood Ris & Hames, P.C.— Denver, CO August 2002 to April 2004
Associate Attorney
VOLUNTEER EXPERIENCE
• East Meadow Drive Partnership Board of Directors —Vail, CO 2006 -2008
• Solaris Metropolitan District Board of Directors —Vail, CO 2006 to Present
EDUCATION
• University of Colorado School of Law — Boulder, CO 1999 -2002
JD
• Union University- Jackson, TN 1993 -1998
BA: Philosophy & Religion
INTERESTS
• Skiing, Cycling, Running and Hiking
\n 12/15/2009 \n
4 -1 -9 \n
December 5, 2009
Vail Town Council
75 South Frontage Road
Vail, CO 81657
Attn: Lorelei Donaldson
RE: Commission on Special Events Board Opening
Dear Town Council:
I would like to express my interest in the open position on Vail's Commission on Special
Events.
I have been a Vail resident since 1994. Currently my husband and I own Luca Bruno
Italy and DUE Luca Bruno. Both are clothing stores located in Vail Village. Having
businesses in the village gives me a unique perspective on events and how they can
transform our town. I know how important it is to offer visitors and residents these
special memories. World -class events promote a sense of community as well as
drawing visitors to our town.
Before creating our business I worked with Eclipse Television in Lionshead on the Jeep
King of the Mountain ski and snowboard races. I worked closely with local businesses to
make the races special community events. Prior to that, I worked at the Colorado Ski
Museum. Together with museum staff and volunteers, I helped organize and implement
annual and special events. I am aware in both cases that the Town of Vail played an
important role in making our special events a reality.
I have planned, supported and participated in events in Vail. I know the obstacles that
occur and I know how important they are for our community. I believe that all events, big
or small, can make an impact.
Recently, I spearheaded a small fundraiser for the local Vail preschool Children's
Garden of Learning. Our children had an incredible morning with an amazing Colorado
artist Carrie Fell. We parents were reminded at the evening art show how important
events are for our community. We shared the joys of our children's creativity as
neighbors and friend. It was a special evening.
Events bring people together. I hope I will have the opportunity to be a part of Vail's
Commission on Special Events and do just that.
Thank you for your consideration.
Warmest Regards
Jenn Bruno
DUE Luca Bruno — owner
Luca Bruno Italy — owner
Vail resident
\n 12/15/2009 \n
4- 1 -10 \n
December 5, 2009
Vail Town Council
75 S. Frontage Road
Vail, Colorado 81657
Attention: Lorelei Donaldson
Regarding Commission on Special Events Opening
Dear Council Members,
I am writing to you regarding Jenn Bruno's interest in being selected for Vail's
Commission on Special Events.
Having known Jenn for 15 years, I feel she has the time, interest and background
to be a productive member on this committee. She worked at the Colorado Ski
and Snowboard Museum while I was on their board and was always professional
and willing to assist in all areas of the operations there. In particular, I was
Chairman of the "Best of Beaver Creek Home Tour" and "The Hall of Fame Gala"
for the museum and she was a great asset to work with and always available to
help me and the volunteers for these events.
She also has had experience in her various past jobs involving special events
relating to skiing and assisted in larger venues such as "Camp Jeep" held
outdoors at Camp Hale, and created the "Slush Bowl" event in the spring for the
museum. Jenn shows lots of innovation when it comes to developing ideas for
fund raising and willingness to participate as needed.
I have been a Vail resident since 1975 and appreciate citizens willing to take the
time to get involved in their community. Jenn has chosen to raise her young
boys here, is involved as a local business owner and very dedicated to the
success of Vail.
I do hope you will seriously consider her!
Best Regards,
Ann Eggers
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Lorelei Donaldson - NOMINATION FOR Commission on Special Events Board
From: "Elaine Kelton"
To:
Date: 12/7/2009 2:05 AM
Subject: NOMINATION FOR Commission on Special Events Board
Dear Town Council:
I am delighted to be able to write recommending JENN BRUNO as a
candidate for the Commission on Special Events Board
Jenn has been a resident for about 15 years, but has grew up with
Vail as a part of her heritage. She and her husband have made Vail
their home, and the base of their business ( having opened Luca Bruno
Italy and Luca Bruno Due in the village).
Her work background includes Special Event planning with Eclipse TV ,
The Colorado Ski Museum, Warren Miller's Mad Mountain Marathon, the
Chad Fleisher Ski and Tee, She has directed and organized a series of
charitable events within the Vail community. She believes in the Vail
Community and in its role as a leader in the ski world, she believes that
events are integral to the overall experience of those who visit as
well of those who live here. She would be a fabulous board member.
Sincerely
Elaine Kelton
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December 7, 2009
Dear Lorelei,
This is a character reference for Jenn Bruno. Jenn has
lived in the Vail valley since 1994 and is a responsible,
conscientious individual. I have witnessed her contribution
and hard work for almost three years. She is a super
motivated, creative, positive and energetic individual.
Jenn excels in interpersonal skills. She frequently helps
coordinate fundraising events for our school and has just
completed a first time and successful art show event. It
required not only internal coordination but a community
outreach for donation. Her genuine, honest approach to life
is something I hope our town will be influenced by. I feel
that she is exceptional in character and would highly
recommend Ms. Bruno in any capacity.
Please feel free to contact me with any further details
regarding Jenn.
Sincerely,
DeeDee Hense
Director
Children's Garden of Leaning
129 N Frontage Road
Vail CO 81657
970.476.1420
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Lorelei Donaldson - Jennifer Bruno
From: "Tim Parker"
To:
Date: 12/6/2009 9:34 AM
Subject: Jennifer Bruno
Dear Lorelei,
I am aware that Jen Bruno has put her hat in the ring for the open position on Vail's Commission on Special
Events.
I have known Jen since 1994 and feel that she would a great addition to your team. Her local knowledge is
second to none and her organizational abilities are legendary!
Along with a host of events I have witnessed her pull together, I personally went to her for help raising money and
showing support for a local family who had just had a baby with heart problems. At the time it was felt a heart
transplant would be required and so together we rallied the town to enjoy an evening at the Marriot in an attempt
to raise money for Haley. Jen was amazing with her powers of persuasion to the local community and with a silent
auction, live auction, wine tasting and music from the Johnie Mogambo band we were able to raise $86,000 that
night, only two weeks after deciding to give it a shot.
couldn't think of a better person to help you with the task of organizing Special Events in Vail and as a local
business owner dependant on people coming, I hope you consider Jen for this position.
Warm Regards
Tim
Tim Parker
Go re (reek Prop tit tes
70-479-2858
p
Gera (reek 1 Peru
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To the Vail Town Council:
I am truly excited to hear that Vail's own Jennifer Bruno is interested in running for a
seat on the Commission for Special Events. I have known Jenn for many years and can
tell you, without a doubt, that she would be an incredible success in that position. She is a
local mother of two young children with two businesses in this town. She and her family
have deep roots in this valley and are proud of that. I have personally watched her take
on the challenge of creating events for her children's schools, her local business and any
other local charity event that needed a helping hand. She has a passion for producing
events and that shows with every detail she oversees.
I have worked directly for a PGA Tournament Director as well as worked directly under
an event coordinator for different large - scale, multi -day charity events in the
entertainment business. Locally, I have volunteered for many years with the Vail Valley
Foundation at events such as the World Cup and the American Ski Classic. Learning
what I have over the years about how these events are run successfully, I can assure you
Jennifer Bruno is up to the task. She has an uncanny ability to visualize an event that is
new and different. Then, with all the grace, level headedness and charisma, can make it
come together by working with and motivating people in a way that makes everyone
involved proud. I believe her business background helps to keep events in the black and
because of her participation as an active town member; she also has an excellent read on
what types of events work for this town. She knows what works for the people of Vail.
The town of Vail truly would be lucky to have her working hard for them.
Please consider, when making your decision, her enthusiasm, her ability to create two
successful businesses in this town, her love for the valley and her attendance at so many
wonderful events here in our town as well as her track record for the events she has
coordinated or helped out with in the past.
Sincerely,
Darci Pool
Town of Vail Resident
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Page 1 of 1
Lorelei Donaldson - recommendation for Jen Bruno
From: Greg Moffet
To: Idonaldson @ vailgov.com"
Date: 12/7/2009 1:28 PM
Subject: recommendation for Jen Bruno
Council members
Please give all possible consideration to Jen Bruno as a candidate for CSE. I've known Jen for years
and she possesses the intellect and common sense to make a great board member. Moreover, she
arrives w/ a particularly useful skill set and perspective. Not only does she have a background in
local event management, but she is a Village merchant. As a consequence she gets the challenges
of putting on an event as well as the pluses and potential burdens of having an event outside the
door of her establishment. There's also the added benefit that Jen lives, and is raising her family,
in town. I submit that this is an extremely useful point of view to have on the Commission. I hope
you will chose to appoint Jen.
Greg Moffet
Tiga Advertising, Inc.
greg@busad._com
800- 419 -6532
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FAR
December 7, 2009
Vail Town Council
75 South Frontage Road
Vail, CO 81657
Attn: Lorelei Donaldson
RE: Commission on Special Events Board Opening
Dear Town Council
I would like to recommend Jenn Bruno for your open position on Vail's Commission on Special
Events. As the Director of Sales for Destination Services it is my responsibility to promote the
Vail Valley to corporate and incentive meeting planners that have the opportunity to bring large
groups to our destination. I can't say how important special events are to enticing the corporate
and incentive planner to bring business to the area. Events are often one of the top contributing
factors when our clients are selecting their group's destination.
Over the years, I have worked with Jenn Bruno on coordinating events at Eclipse Television, the
Colorado Ski Museum, and for various local charities. In my experience, not only does Jenn have
the ability and knowledge to execute flawless events, she understands the impact that the right
events have in drawing visitors to the Vail Valley.
Knowing that events are so important to the vitality of our community, I cannot think of a better"
person to represent our town on Vail's Commission of Special Events than Jenn Bruno. Her
knowledge of event execution and understanding of the local community's needs will make her
an invaluable member.
Warm Regards,
x
Alicia Arseneau
Director of Sales
DSC
Bcsti A
s
x �
\n 12/15/2009 \n
Vail Town Council
Attn: Lorelei Donaldson
Town Clerk
75 S. Frontage Rd.
Vail, CO 81657
December 1, 2009
Dear Ms. Donaldson,
As a five -year Vail resident, I would love the opportunity to serve the community on the
Commission on Special Events. Aflthough I currently work as Project Engineer and
Marketing/Communications Specialist for Alter Construction Group at The Landmark in
Lionshead, I was recently hired as Events Coordinator for the Vail Valley Partnership and will
begin that position on December 7.
1 am a graduate of The University of Texas, where I earned my degree in Public Relations studying
in small classes under some of Austin's top PR professionals. Additionally, I have a Business
Foundations certificate from UT's prestigious McCombs School of Business.
Since graduating, I have worked as Marketing Director for both Corporate Retreats, International in
Houston, Texas and Fritzlen Pierce Architects in Vail, Colorado. I have also been the Vail
representative of the Chicago -based Alter Construction Group, working in media relations, owner
communication, and assisting with marketing, branding and sales of their $50 million Vail
redevelopment project. While working on The Landmark project, I have planned Grand Opening
parties for both the commercial and residential projects as well as many smaller owner cocktail
parties. This experience will make me an asset to the CSE.
Please refer to my attached resume for details. I look forward to meeting with you to discuss my
qualifications and share samples of my work.
Sincerely,
Michelle Kobelan
610 West Lionshead Circle, #305
Vail, CO 81657
970.343.2296
michellekobelan @ gmail.com
\n 12/15/2009 \n
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MICHELLE KOBELAN
610 West Lionshead Circle • Vail, Colorado 81657
970.343.2296 • michellekobelan @gmail.com
EDUCATION
The University of Texas at Austin, Fall 2000 — Nlay 2004
Bachelor of Science in Public Relations with Business Foundations Certificate, Honors. GPA: 3.7
WORK EXPERIENCE
The Alter Group, Skokie, Illinois :Marketing /Communications Specialist
Construction and Development Company Introduced The Landmark Residences and repositioned The Landmark
The Landmark Condominiums, Vail, Colorado Condominiums in the marketplace
2006 — present Project Engineer
Managed subcontractor, owner, developer and property management
relationships on jobsite o f .$SO million redevelopment project.
Fritzlen Pierce Architects, Vail, Colorado Nfarketing Director
Architecture and Interior Design Firm Strengthened FP <4 brand image and built awareness as
2006-2008 "1 'ail''sArebitects'; Identified newjob opportunities
The Landmark Condominiums Project Team
Promoted renovation, redevelopment and new development at The
Landmark. Condominiums to the HOA and the community
Vail Resorts, Vail, Colorado Ski Instructor, PSIA Certified Level I and II
Vail Ski and Snowboard School Taugbt group and private ski lessons to children and adults of all abilities
2004— 2008 Coached I ail Development Team and High Rockies Ski Club
Corporate Retreats International, Houston, Texas Marketing /Communications Director
Corporate Housing Company Strengthened CRI brand image and built consistency in company
Summer 2001, 2004 documents, website and promotional materials. Promoted services in
medical and business communities
Gables Central Park, Austin, Texas Acting :Assistant :Manager, Bookkeeper, Leasing Consultant
Luxury Apartment Community Maintained high occupancy levels through promotional @or7s
2002— 2004 Collected rent and managed resident issues for 278 apartments
ACTIVITIES
- Served on a committee to plan a formal Grand Opening Party for The Landmark
- Served on Zoning Technical Advisory Panel for the Town of Vail
- Prepared presentations, owner communication and sales material for Landmark Condominium .Association
- Co- designed Landmark Residences website
- Appeared weekly on live television to raise awareness for The Landmark project
- Worked with graphic artist to design Landmark Residences logo, which was later adopted as The Landmark logo
- Organized Grand Opening Party for Landmark Commercial space, which was featured in Mountain Irving
- Co -styled and organized "Ethno -Glam" fashion show at Lotus nightclub in Denver for W Couture boutique
- Volunteer public relations /event planning work for Austin Woman magazine
HONORS
- SAPS Colorado ":Marketing Excellence" Award for Best Website, www.vailarchitects.com (2008)
- Co- developed campaign chosen by Dell to enter Hispanic market (2004)
- Selected for Gables Austin Property Relations Committee (2004)
- Featured in Gables Annual Report (2003)
- Winner of all property marketing contests (2003),
- Awarded the Marcus E. Bromley Scholarship (2003)
- Gables "I Made a Difference" (2003, 2004) and "Top Shop" (2002) .Awards
- "Best Project" in advertising class of roughly 500 students (2001) 12/15/2009 \n
4-1 - 19 \n
if PS
ILEP
AI VAIL
December 5, 2009
Vail_ Tnwn C'nnncil
75 South Frontage Road
Vail, Colorado 81657
Attention: Lorelei Donaldson
Town Clerk
RE: Commission on Special Events Board Appointment
Dear Town C onneil:
It has been a pleasure serving on the Commission of Special Events for the past two years. I
would like the opportunity to be re- appointed. During my tenure as a board member of the CSE,
I was part of the sub committee to revamp the Strategic plan for the CSE. This committee revised
the mission statement and clarified the difference between ie; iconic events, participatory events
and ambient events, etc. We also revised the rating grid that assists us in allocating funding and
introduced environmentally "green" guidelines for the event producers.
I am still an active member on Vail's Economic Advisory Council, Vail Valley Partnership and
the Meadow Drive Business Partnership.
As a participating business here in Vail, I consistently give to various charities and fundraisers to
help improve the quality of life for others. I participate in "what's going on in Vail ", I have a
passionate sense of community and pride in seeing Vail develop quality events for residents and
guests at a world class level.
I thank you for your consideration.
Sincerely
1 '
Rayla J Kundolf
Masters Gallery Vail — Director
Resident
100 East Meadow Drive, #27 Vail, Colorado 81657 Phone (970) 477 -0600 Fax (970) 477 -0601
E -mail: mastersgalleryvail @yahoo.com
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Monica Mattingly
2199 Chamonix Ln #3
Vail, Co 81657
(520) 401 -1457
Dec. 8, 2009
Dear Ms. Donaldson,
My name is Monica Mattingly. I am the Event and Promotions manager at NRC
Broadcasting, a radio station that serves the Vail Valley. I am interested in serving the
Town of Vail as a member of the Commission on Special Events. Board.
I have many years of experience as an event manager and know the importance of a
smooth show and also in producing impactful and memorable events. It is also important
to be aware that in these times it is important to facilitate and plan events according to
budgetary constraints and establish a concise protocol for determining an events success.
My experience lends itself to make educated decisions involving planning, budgets,
hiring the right people and ultimately illuminating the town of Vail in regards to it's
community events.
Attached is my resume for your review and I look forward to meeting with the review
committee on the 15`"
Sincerely,
Monica Mattingly
\n 12/15/2009 \n
4- 1 -21 \n
December 8, 2009
TO: Vail Town Council Members
FROM: Robert A. McKown
Box 4361
.2092 Zermatt Lane #D
Vail, CO 81657
Ladies and Gentlemen:
This letter is to inform you of my desire to be appointed to the
Commission for Special Events.
Thank you for your consideration.
Respectfully,
"Robert A. McKown
\n 12/15/2009 \n
4 - 1 - 22 \n
Dan C. McNutt
PO Box 5302
Vail. Colorado 81658
(970) 390 -2213 (home)
(970) 476 -7142 (work)
skimcnutt@juno.com
Dear Selection Committee:
Please accept my application as a candidate for a seat with the Commission on Special
Events. I have lived in Vail for 15 years and presently have my own Mortgage Company.
I'm also employed as a part time snowsports Instructor with Vail Resorts, and previously
Division Director at Colorado Mountain College for 6 years. Having programmed and
coordinated special events for over 35 years I feel uniquely qualified for this position. I
have a BA and Masters degree in Recreation Administration/Leisure Studies. Upon
receiving my undergraduate degree form Kent State University, I was Special Events
Coordinator for the City of Vero Beach, Florida. I was a graduate assistant for the
Intramural Department University of Northern Colorado and Intramural Director at Iowa
Lakes Community College. I have always been active in community wide events. In
1999 I teamed with Kaye Ferry and Vail Resort in restructuring the Merchant Pass
program curriculum and delivery. I know and understand the social and economic impact
special events can have on a community. I have 25 years experience as a college
administrator /program director. I specialized in marketing, budgeting, curriculum
development, student retention, improving graduation rates, and recruiting and training
faculty. I feel my background in finance, combined with my strong outdoor recreation
programming skills makes for a good match for a seat with the Commission on Special
Events.
I'll look forward to hearing from you.
Sincerely,
Dan C. McNutt
\n 12/15/2009 \n
4 - 1 - 23 \n
Dan C. McNutt
PO Box 5302
Vail, Colorado 81658
(970) 390 -2213 (home)
(970) 476 -7142 (work)
skimcnutt@juno.com
RESUME
Educational Background
MA University of Northern Colorado, Leisure Studies, Greeley, CO; 1975
BA Kent State University, Recreation Administration, Kent, Ohio; 1973
Employment History
1994 — Present Vail Ski and Snowboard School
Accomplishments: Private Adult snowboard, alpine and telemark skiing instructor.
Act as a supervisor assistant.
2001- Present Mortgage Loan Specialists:
Branch Manager /Senior Loan Officer
Accomplishments: Created a successful mortgage company from the ground, up.
Developed more efficient, accurate systems of delivery using state -of -the -art
technological innovations. Collaborated with local banks on a referral system
based on a non - competitive environment.
1995-2001 Colorado Mountain College:
Vail /Eagle Valley Campus Division Director
Accomplishments: Created and developed several successful
academic /occupational programs. Responsible for program budgets; advisory
committees; faculty recruitment, training and evaluation, curriculum development,
marketing, and improving student retention and graduation rates. Developed and
maintained 5- and10- year goals and objectives for all programs. Chaired college
wide committees. Developed and created the Colorado Mountain Real Estate
Program for six campuses and 13 community sites. Updated the Fire Science
Program and curriculum to articulate with and meet state and national standards.
\n 12/15/2009 \n
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Upgraded the Culinary Arts program curriculum and apprentice training sites to
meet state guidelines. Advanced a major outdoor recreation curriculum by
adding new programs and faculty in the areas of swift water rescue, rock climbing,
avalanche training, and outdoor studies.
1976-1994 Iowa Lakes Community College:
Program Coordinator /Intramural Director
Accomplishments: Led the growth of the Recreational Specialist degree program
over an 18 year period. Responsible for developing and maintaining 5- and 10-
year goals and objectives, program budgets, curriculum development and
delivery, marketing, and maintaining an active advisory committee. Advisor to
five collegiate clubs. Powerlifting Team Head Coach, State Champions 1979-
1982.
1973 -1975 Youth Center Director /Special Events Coordinator
Vero Beach, Florida
RELATED EXPERIENCE
Chairman organizational committee Colorado Mountain College annual meeting 2000
Teamed with Kaye Ferry and Vail Resorts - Merchant Pass re- organization 1999
Florida Recreation and Parks Association, Certified Administrator
Iowa Parks and Recreation Association, Certified Administrator
Chairman of the North Central Community College Accreditation Committee 1992
Chairman Iowa Parks and Recreation Association Education Section 1991
Chairman Estherville Winter Sports Festival 1989 -1990
Chairman Iowa Parks and Recreation Association Spring Conference 1985
Chairman Iowa State Powerlifing Championships 1984
Co- Chairman Colorado State Special Olympic Games 1974
Chairman State Flag Football Championships Vero Beach, Florida 1973
Chairman State Handball Championships Vero Beach, Florida 1973
\n 12/15/2009 \n
4 - 1 - 25 \n
Outstanding Capabilities
• Ability to represent and advance an organization with confidence and
professionalism.
• Highly proficient in planning, coordinating and managing complex projects.
• Over 26 years experience marketing, promoting, and producing programs and
special events.
• Exceptional competency in people skills, networking, and community relations.
• Strong organizational and computer skills.
• Excellent fiscal management and budgeting skills.
Professional References
Kathy Chandler Henry Economic Council of Eagle County
970 - 328 -1639 (office)
970 -390- 3104 (cell)
kcha nderhenlyg gmai l . com
Mike McGee Deputy Chief of Support Services
970 - 479 -2135 (office)
mmcgeegvail og v.com
Kaye Ferry K. Ferry Inc.
970 - 476 -1824
kgyegkayeferry.com
Todd Rymer Colorado Mountain College, Coordinator Culinary Program
970 -569 -2920
trymer e ,coloradomtn.edu
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4 - 1 - 26 \n
AMANDA ZINN
amanderzinn @yahoo.com 970- 376 -1754 PO Box 4437 Vail, CO 81658
December 7, 2009
Town of Vail
Commission on Special Events
Dear Commissioners,
I have lived in the town of Vail since 1997 and have enjoyed all that the Vail Valley has to
offer. I strongly believe in public service and would like to become more active by being a
member of the Commission on Special Events.
I am currently the gallery director at Wilderness Wonders by Tony Newlin in Beaver Creek.
I began when the gallery first opened and have seen it grow in the community. My
contributions are instrumental with regards to the gallery's success and I am gratified to have
helped Tony with our new gallery in Vail which opened over this Thanksgiving holiday.
As gallery director one of my many responsibilities is marketing and my most recent project
was initiating and producing the "Gallery Row World Cup Art Walk "; a new event to the
World Cup that offers complimentary art tours after the races. A similar event is also
scheduled during the Vail Film Festival coming to Beaver Creek in April 2010.
I hope to have the opportunity to participate on the Commission on Special Events and I
am prepared to shoulder the responsibilities that this position entails. Attached is my
resume for your review and look forward to meeting all of you in person to discuss this
matter in greater detail.
Sincerely,
Amanda Zinn
\n 12/15/2009 \n
4 -1 - 27 \n
AMANDA ZINN
amanderzinn @yahoo.com 970- 376 -1754 PO Box 4437 Vail, CO 81658
Employment
Wilderness Wonders by Tony Newlin 2005 - present
Fine Art Photographic Gallery in Beaver Creek, Colorado
Gallery Director
• Main focus is to generate sales both in and outside the gallery —top sales producer
since 2005.
• Responsible for the supervising and training of sales consultants.
• Marketing and advertising of the gallery.
• Maintaining client relationships.
Duties include
Daily gallery operations, scheduling, client follow -up, gallery maintenance and
inventory, delivery and installation of images, payroll and employee selection.
Projects include
Created and produced training manuals for all of Tony's galleries (Beaver Creek,
Telluride, and Vail), marketing to new homeowners, designers, and developers
through letter and information packets, participating in the Beaver Creek Art Festival
and producing gallery events —such as "Gallery Row World Cup Art Walk" and Vail
Film Festival, placing Tony's images in Allegria Spa in the Beaver Creek Park Hyatt
and the Vail Valley Jet Center.
Past Employment
Golden Peak Nordic Sports Center 2001 -2006
Vail, Colorado
Nordic Instructor
• Duties included private and group back - country tours and snowshoe, telemark,
classic and skate skiing instruction. CPR and national Ski Patrol Outdoor First
Certified.
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Vail Nature Center 2004 -2005
Vail, Colorado
Assistant to the Director of Outdoor Activities
• Guiding back - country hikes that entailed detail knowledge and identification of local
flora and fauna and implementing a wildlife curriculum for visiting local schools.
Vail Nordic Center 2002 -2004
Vail, Colorado
Assistant Manager
• Overseeing rental and retail operations, data entry and customer correspondence.
Education
Wheaton College 1993 -1997
Norton, Massachusetts
Bachelor of Arts: Art History
Other
Colorado Real Estate Licensee
Computer Skills: Outlook, Excel, Word, and QuickBooks
Language Skills: Basic Spanish
Public Service: Eagle River Clean -up and Habitat for Humanity
References
Available upon request
\n 12/15/2009 \n
4 - 1 - 29 \n
AMANDA ZINN
amanderzinn @yahoo.com 970- 376 -1754 PO Box 4437 Vail, CO 81658
References
Tony Newlin: Owner of Wilderness Wonders by Tony Newlin
503 - 260 -4368
Gaye Steinke: General Manager Allegria Spa
970- 827 -6702
Connie Kincaid - Strahan and Gregory Strahan: Owners of Vail Property Brokerage
970- 476 -8850
\n 12/15/2009 \n
4 - 1 - 30 \n
MEMO:
TO: Vail Town Council
FROM: Sybill Navas, CSE Coordinator
RE: Suggested Interview Questions for Commission on Special Events Candidates
1. Why are you interested in serving on the Commission on Special Events?
2. What particular qualifications do you bring to the position?
3. Do Special Events impact the profitability of your business, either directly or
indirectly? If yes, please explain.
4. What role do you perceive Special Events play in Vail?
5. What do you understand the CSE's mission to be and do you support it?
6. What existing events would you identify as most valuable to the community and
what types of events should we be attempting to attract?
7. Is it important for the community that the Town of Vail allocates tax dollars
and/or in -kind resources to support Special Events or do you think that events
should "pay their own way ?"
8. With regard to seeking out new events for the community, are there types of
events you feel are "appropriate" for Vail? Are there events that you feel are
"inappropriate," and if so, what are they?
9. Under what conditions would you feel it necessary to recuse yourself from
considering an event proposal? Are there any events currently funded by the CSE
from which you would need to recuse yourself considering?
10. Do you feel that Vail has too many events, too few events or about the right
number?
11. Do you think that the CSE has done a good job of managing the calendar and
variety of Special Events and do you have any specific ideas as to how you would
improve the effectiveness of the CSE?
12. Do you feel there is a need for additional event venues within the Town? If yes,
what suggestions do you have?
13. What is your favorite event? Least favorite ??
\n 12/15/2009 \n
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(12/8/2009) Lorelei Donaldson - Attendence Record.xls Page 6
CSE MEETING ATTENDANCE RECORD: 2008
NAME: Meggen Robert Scott
Bobby Bank Dave Chapin Kirkham Ra la Kundlof McKown Stoughton Heather Trub Kerry Donovan
1st Appointed: Jun -07 Jun -02 Jan -07 Dec -07 Dec -07 Jan -06 Sep -06 Sep-08
CURRENT TERM: Jan 08- Dec 09 Jan 07- Dec 08 Jan 07- Dec 08 Jan 08 -Dec 09 Jan 08- Dec 09 Jan 08- Dec 09 Jan 07- Dec 08 Sep 08- Dec 09
STATUS: CURRENT Chairman CURRENT CURRENT Vice Chairman: Resigned Aug elected 9/23/08 08 CURRENT CURRENT
MEETING DATES:
22 -Jan X X X X X X X
26 -Feb X X X x X X X
25 -Mar X X X X X X X
4/24/2007: CANCELLED
20-May X X Absent X X X X
24 -Jun X Absent X X X X X
22 -Jul X X X X X Absent X
26-Aug X X X X X X
23-Sep X X X X X X X
Special Meeting: 14 -Oct X X Absent X X Absent X
28 -Oct X X X X X X X
18 -Nov X X X X X X X
No Meeting in DEC
\n 12/15/2009 \n
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(12/8/2009) Lorelei Donaldson - Attendence Record.xls Page 10
CSE MEETING ATTENDANCE RECORD: 2009
NAME: Bobby Bank Dave Chapin Kerry Donovan Kirkham Rayla Kundolf Robert
1st Appointed: Jun -07 Jun -02 Sep- 08 Jan -07 Dec -07 Dec -07
CURRENT TERM: Jan 08- Dec 09 Jan 09- Dec 10 Se 08- Dec 09 Jan 09- Dec 10 Jan 08 -Dec 09 Jan 08- Dec 09
Chairman: Vice Chairman:
STATUS: CURRENT elected CURRENT CURRENT CURRENT elected 9/23/08
1/27/2009
MEETING DATES:
27 -Jan x x x x x x
24 -Feb x x x x x x
1 -A r x x x x x x
6 -Ma x absent x absent x x
Joint Meeting w/ VLMDAC: May 21 absent x absent x x x
3 -Jun x x x x x absent
Special Meeting: Executive Session /19 -Jun absent x x x x x
1 -Jul x x x x x x
Special Meeting: July 10 x x x x x x
5 -Au absent x x x x x
2 -Se x absent x x x x
7 -Oct x x x x x x
Special Meeting for Funding Allocations: 28 -Oct x x x x x x
Joint Meeting w /ERC Event Producers: Nov -4 x x
Boded to
2 -Dec x x CouncR x x x
F — I
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(12/8/2009) Lorelei Donaldson - Attendence Record.xls Page 12
Heather Trub
Sep -06
Jan 09- Dec 10
CURRENT
x
x
x
absent
x
x
absent
absent
x
x
x
x
x
x
\n 12/15/2009 \n
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PEC
\n 12/15/2009 \n
4 - 1 - 35 \n
Luke Cartin
2782 Kinnickinnick Rd f
Vail, Co 81658
December 8, 2009
To the Vail Town Council:
I am expressing my interest in the open seat for the Planning and Environmental
Commission (PEC). I have been a resident of the Town of Vail since October 2001. 1
believe that it would be a pleasure and a duty as a citizen of the town to be involved.
My job within the Environmental Department for both Vail Mountain and Vail
Resorts has allowed me to be involved in many of the town's environmental efforts
and planning on the operational side. My job has allowed me to visit resort towns
around the world, and see sustainable and innovative practices implemented.
As a citizen, I have participated in events such as Vail 2020 and the Shaping the
Future series through Colorado Mountain College. I believe that my experiences
from both living and working in town would make me a great candidate to help
make Vail a better place for its residents, workers, and guests from all over the
world. My wife and I are passionate about Vail, and want to build on the sense of
community as well as make Vail the highest rated ski destination in the world.
It would be an honor to serve on the Planning and Environmental Commission.
Thank you for your consideration.
Luke Cartin
\n 12/15/2009 \n
4 - 1 - 36 \n
December 8, 2009
Vail Town Council
Attn: Lorelei Donaldson
Town Clerk
75 S. Frontage Road
Vail, CO 81657
Re: Application for Planning and Environmental Commission 2009
Dear Council Members
I, Michael Charles, am expressing my interest in being appointed to the vacant seat on the
Planning and Environmental Commission.
I have resided in the Town of Vail since 1976. I have been involved in resort related
businesses from that time until the present. I have several years experience in
construction and design processes. I have executed in excess of 30 million dollars in
constructed projects in the specialty construction field of Swimming Pools, Spas, Water
Features and related residential and commercial construction specifications. I have
operated my business in the regional resort markets and have maintained an employee
level of over 50 for the last 12 years. Since the founding of my businesses in 1978 I have
generated in excess of 120 million dollars in business activity.
The volume of my business activity and experience, I believe, qualifies me for an intense
understanding of cause and effect relationship of business and construction development
activity. The responsibility of the Planning and Environmental Commission, evaluating
and making recommendations on proposed legislation, master planning documents and
special developments districts as well as dealing with variance procedures and zoning
regulations, is something I would be very enthusiastic participant.
The responsibility of overseeing and influencing the future development of Vail is
important to me. Representing the interests of Vail's citizens as well as members of
Vail's business community, is something I take very seriously. I thank you, the council
members, for considering my application for this position.
Sincerely
Michael Charles
\n 12/15/2009 \n
4 - 1 - 37 \n
RESUME OF: MICHAEL CHARLES
Personal:
Address: 767 Potato Patch Dr
PO Box 3691
Vail, Colorado 81658
Phone: 970 - 476 -7095 home
970 - 904 -4000 cell
Date of Birth: 12 -4 -51
Citizenship: United States Of America
Marital Status: Married, two children
Education:
Cooper High School — New Hope, Minnesota - Graduated 1969
North Hennipen Community College — Brooklyn Center, Minnesota - 1969 to 1971
CMC — VAIL continuing education business and computer classes 1993 1998
Experience:
Michael Charles founded a property management business in Vail in 1978. This business has
managed and maintained residential properties in Vail and continues to do so 31 years later.
Out of the property management operations the swimming pool — spa — recreation and leisure
business Maximum Comfort Pool & spa was formed in 1981.
Michael Charles has been in the swimming pool and spa business for over 30 years as founder,
owner, and manager of his pool business: Maximum Comfort Pool & Spa, INC. He has hands on
experience in all facets of the business, ranging from design and construction to technical
troubleshooting and repair, as well as managing and operating a large and diverse swimming pool
and spa business.
He is certified by the NSPF as CPO course Instructor / Director
Certification # 81 -10084 date October 7, 1985
Renewal September 2010
He is certified by the NSPF as CPO Certified Pool / Spa Operator
Certification # 81 -01615 date October 30, 1984
Renewal September 2014
He is certified by the APSP (Association of Pool & Spa Professionals) at the level
of "CERTIFIED TECHNICIAN" date December 18, 1991
renewal date December 31, 2012
He is certified by the APSP (Association of Pool & Spa Professionals) at the level
of "CERTIFIED BUILDING PROFESSIONAL" date December 2, 1997
renewal December 31 2012
He holds certification with Genesis 3 — Level I aquatic design effective date: October 2, 1999
Maintains certificates of attendance for "World Aquatic health Conference" by National Swimming
Pool Foundation (NSPF) October 5, 2004, September 20, 2006 September 15 2008
RESUME OF MICHAEL CHARLES
Page 1 of 2
\n 12/15/2009 \n
4 - 1 - 38 \n
He also holds Vocational Credentials with Colorado State Board for Community
Colleges and Occupational Education
Position: Instructor
Program Area: Trade & Industry
Specific Program / Courses: Building / Property Maintenance
O. E. Code: 46.0401 effective date June 19, 1987
expiration date June 18, 2003
Michael Charles has instructed this course 2 to 4 times a year throughout the mountain region
since 1986. He also instructs for NSPI Technical Certification Program as provided by the
Colorado Chapter - NSPI which is held annually.
Previous work experience
1972 -1976 Quality Performance Inc. - metal finish specializing in electroplating and polishing
1972 -1977 Professor Inc. — custom motorcycle fabrication and finish business — owner operator
1976 -1983 B & B Excavating Inc. — Concrete Division — Manager of ready mix concrete
operations including concrete production and delivery. Managed fleet of vehicles
and concrete production equipment.
1981 -2007 Founder and Owner— Maximum Comfort Pool & Spa, INC & MC Management LLC.
Maximum Comfort Pool & Spa, INC is swimming pool and spa company providing sales, technical
and maintenance service, design, and construction services. Michael Charles operates and
manages the business in the day to day hands on activities. Mr. Charles directs all design and
specification for all of the construction and installation procedures. Mr. Charles utilizes computer
aided design programs and various other computer programs to produce construction design
drawings and specifications. M C Management LLC is a property management business providing
residential property management and maintenance services as well as management and
maintenance consulting services for technical systems related to homes with absentee ownership.
M C Management also provides industry consulting and education services to the swimming pool
and spa industry.
He holds manufacturer training certification with the following manufacturers
Teledyne Laars - Residential and Commercial Pool Heaters
Sta -Rite - Basic Training and Advanced Training - Commercial Pool Systems
Raypak - Residential pool heaters and Advanced Design Boiler (ADB) systems
He has held positions of Past President, President, Vice President, Retail Representative, Service
Representative, and Treasurer for the Colorado Pool and Spa Association - Colorado Chapter of
the National Spa and Pool Institute.
He holds a board position of treasurer with the Vail -Eagle Hockey association, the regional youth
hockey program promoting and developing youth hockey in the eagle county region.
RESUME OF MICHAEL CHARLES
Page 2 of 2
\n 12/15/2009 \n
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December 8, 2009
Vail Town Council:
I'm writing to express my interest in serving on the Town of Vail's PE-C.
As you know, I'in well aware of the time commitment necessary to serve on this important
Town Board. I'm also aware of die roles and responsibilities of the PEC, as well as the
important issues that are facing the Town.
I look forward to discussing my qualifications and your expectations at the December 15
Town Council Meeting.
Thanks for your consideration.
Sincerely,
Mark Gordon
970- 331 -5821
markgordomrail@yahoo.com
\n 12/15/2009 \n
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TYLER L. SCHNEIDMAN, J.D., LL.M. 145 N Frontage Rd W A302, Vail, Co
tylerschneidman@yahoo.com
(970) 331 -2406
December 1, 2009
Vail Town Council
Attn. Lorelei Donaldson
Town Clerk
75 S. Frontage Rd., Vail, CO 81657
RE: Planning and Environmental Commission Interim Vacancy
To Whom It May Concern,
I am extremely excited to submit this application for the interim vacancy position on the Planning &
Environmental Commission. As both a long time resident and practicing attorney, I know I could bring a
wonderful skill set and thoughtful perspective to the Vail PEC.
As a Vail Valley resident since 1994, I have seen tremendous changes sweep through all parts of this
community. While it is an ongoing challenge to balance the growing needs of a world - renowned resort
against the traditional desires of a small mountain town, every decision no matter how big or small affects
the future of our wonderful valley and must be approached with sincerity and intelligence. Current projects
like Solaris and anticipated projects like Ever Vail illustrate the need for careful planning as well as an
inherent passion and fundamental knowledge of the daily issues that face our community.
A 1998 Battle Mountain High School graduate, I have deep local ties to the valley and family friends
in all walks of life. My father owned and operated a well -known local business for over a decade so I also
am familiar with the yearly pressures that face community business members. As a practicing attorney
specializing in tax law, I am used to analyzing issues in a systematic and detailed manner so as to base my
conclusions on measurable indicators and important precedent. Finally, as a ski & snowboard instructor for
Vail Mountain, I not only understand the inner operations of Vail Resorts but am able to routinely interact
with the seasonal Vail tourists that provide life to our incredible community.
In addition to these impressive qualifications, at 29 years old I am eager to volunteer for my
community and become involved with the local government that has given me so much. I hope to only
strengthening my roots in this valley going forward and successfully conduct the balance of my personal and
professional careers here. I am therefore driven to meet as many local leaders as I can and grow deeply
entrenched in the planning, development, and social infrastructure of this amazing town.
As far as the formal requirements of the PEC, I have lived in the Town of Vail since May 2008 and
am a Vail registered voter. I am largely in charge of my own schedule and am consequently available to
meet as needed on a continuing basis. I know if you meet me you will be impressed with my personality and
potential, so please give me a chance to show you why I would love to be a new member of the PEC and
start to give back to the community I know and cherish.
Very truly yours,
Tyler Schneidman, J.D., LL.M. \n 12/15/2009 \n
4- 1 -41 \n
TYLER L. SCHNEIDMAN, J.D., LL.M. 145 N Frontage Rd W A302, Vail, CO
tylerschneidman@yahoo.com
(970) 331 -2406
EXPERIENCE
May 2008 to October 2008
Novosad, Lyle & Associates, PC, Avon, CO, Tax Attorney
Involved in a dual role as tax attorney and tax accountant responsible for both complex tax research and legal
consulting as well as all areas of federal and state compliance. Legal tasks included compiling a new employee
handbook, restructuring employment policy, advising on the office lease, and detailed memorandums on defined
benefit plans and US corporations with foreign ownership. Compliance tasks included the execution of numerous
corporate, partnership, and individual federal returns and supporting forms including 1120 and 1120S, 1065, 1120H,
1040, 4562, and 8582, as well as providing general accounting support in the reconciliation of balance sheet and
income statement items.
August 2007 to April 2008
Eclipse Television & Sports Marketing, LLC, Vail, CO, In -House Counsel
Hired as in -house counsel to advise on numerous issues including race course liability, television production
agreements, sponsorship contracts, and intellectual property protection. Analyzed the tax implications of a potential
company sale to an unaffiliated Idaho corporation. Prepared and executed a national prize sweepstakes for dne largest
professional ski series in North America including creating materials and consulted on all aspects of the promotion
such as official rules, on -site participation, and intemet regulation.
January 2006 to August 2006
HoIlifield Legal Centre, Winter Park, FL, Attorney
Associate attorney for a leading expert in the fields of employment law, women's rights, and intellectual property
litigation. Responsibilities included initial client interviews, answering discovery, correspondence with opposing
counsel, and the creation of numerous motions and court documents. Was the primary contact on files ranging from
trademark and copyright infringement to sexual harassment and pregnancy discrimination.
EDUCATION
University of Denver, Strum College of Law, Denver, CO
LL.M. in Taxation, August 2006 to August 2007
Emphasis in Corporate Transactions, Partnerships, and Individual Tax Planning
Nova Southeastern University, Shepard Broad Law Center, Ft. Lauderdale, FL
.Iuris Doctorate, August 2002 to May 2005
Emphasis in transactional law including document drafting, corporate finance, and business negotiation
Study Abroad: UNC at Chapel Hill summer abroad program in international business transactions, Sydney, AUS
Colorado State University, Ft. Collins, CO
B.S. in Business Administration, August 1998 to June 2002
Concentration in Marketing with an emphasis in strategic planning and sports management; Sigma Alpha Epsilon
BAR MEMBERSHIPS
Colorado, July 2006
Florida, July 2005
LANGUAGES
Spanish
COMPUTER SKILLS
Proficient in numerous MS applications including Word, PowerPoint, Outlook, and Excel
Highly trained in the use of legal research programs such as Westlaw, Lexis - Nexis, and RIA Checkpoint
HOBBIES AND INTERESTS
Certified professional snowboard instructor for Vail & Beaver Creek Snowsports Schools
Lifelong competitive tennis player and scratch golfer with experience in professional events
\n 12/15/2009 \n
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Page 1 of 1
Lorelei Donaldson - Board Seat - -PEC
From: dora zhu
To:
Date: 11/23/2009 5:45 PM
Subject: Board Seat - -PEC
CC:
Dear Ms. Donaldson,
I wish to apply for the Board Seat - -PEC.
Here is what I can contribute to the Board.
1. 1 am a new full -time resident in Vail. I moved in January 29, 2008. 1 hope to bring new blood
and fresh ideas to the Committee.
2. 1 have extensive experience in commercial and residential real estate development through
a lender's eyes (familiar with both the regulatory and credit environment). While working as a
bank officer at JP Morgan, and US Bank, I financed a variety of commercial, residential, and
asset (i.e. airplane, etc) throughout the Vail Valley.
3. 1 am currently the Arrabelle HOA Manager and hence, represent the 66 condominium
owners and these owners have other extensive real estate holdings and interests.
4. Vail is an International town and destination. As an American Asian business owner and
University of Denver faculty, I can provide Asian international practical and academic input into
the global approach to its Community and Environment Development projects.
5. 1 love the community. I want to be valuable to the PEC community.
Dora Zhu
675 Lionshead Place, #343
Vail, CO 81657
970 - 754 - 7777x343
\n 12/15/2009 \n
file://C: \Documents and Settings \Administrator \Local Settings \TeAPN0 wise \4BOAC... 11/24/2009
AMANDA ZINN
amanderzinn @yahoo.com 970- 376 -1754 PO Box 4437 Vail, CO 81658
December 7, 2009
Town of Vail
Planning and Environmental Commission
Dear Commissioners,
Now, more than ever, the decisions we make pertaining to the overall look and feel of Vail
will influence the direction of Vail's future. I have lived in the town of Vail since 1997 and
have enjoyed all that the Vail Valley has to offer. I strongly believe in public service and
would like to become more active by being a member of the Planning and Environmental
Commission.
I recognize that Vail is a community that thrives on housing innovation, technological
advancement and modern amenities. This is what makes it the premier international
destination. I am also environmentally aware and sensitive. Connecting these two elements
takes required balanced and measured judgment which I'm capable of doing. Additionally, I
understand procedure and regulatory affairs by being a Colorado Real Estate Licensee.
I hope to have the opportunity to participate on the Planning and Environmental
Commission and I am prepared to shoulder the responsibilities that this position entails.
Attached is my resume for your review and look forward to meeting all of you in person to
discuss this matter in greater detail.
Sincerely,
Amanda Zinn
\n 12/15/2009 \n
4 -1 - 44 \n
VLMDAC
\n 12/15/2009 \n
4 - 1 - 45 \n
C DLO'RADO MOUNTA /N MONAESS
December 8, 2009
Ms. Lorelei Donaldson
Town Clerk
Town of Vail
.,.
75 South Frontage Road
Vail, CO 81657
RE: Vail Local Marketing District Advisory Council Position
Dear Ms. Donaldson,
I am interested in applying for a third terra with the Vail Local Marketing District Advisory
Council. I have held a leadership position during my two terms, serving as Treasurer for the
VLMDAC. The Vail Valley has been my home for the past eighteen years and I have spent
the last sixteen of those years working as a professional in Hospitality Sales & Marketing
I currently serve as the Director of Sales & Marketing for Colorado Mountain Express, which
services resort transportation for all the Vail lodging properties from Denver International and
Eagle County Regional airports. Prior to my current position, 1 spent two years as Area
Director of Sales & Marketing for the RockResorts Vail Collection with oversight of four
hotels, four years serving as Director of Sales & Marketing at the Vail Marriott, two years as
Director of International Sales & Marketing for Vail Resorts, Inc. and eight years in a sales &
marketing capacity at The Lodge at Vail.
I am passionate about hospitality sales and marketing and, most importantly, supporting Vail
tourism In my new role, as in my prior positions, I have a keen interest in driving destination
and overnight visitation to Vail. I will make sure that focus remains as a priority for the
advisory council.
Over the past four years with the VLMDAC I have demonstrated my professionalism,
dedication, and commitment to the success of marketing Vail during the non - winter months.
I believe my strengths lie in a commitment to team work, sound decision making and
objectively determining how best to use our limited financial resources. It is important that
we continue to implement quantifiable results that show a return on the town's investment.
I welcome the opportunity to interview with the Vail Local Marketing District. Please feel free
to contact me if you would like any references or additional information.
Sincerely,
Jdhn Dawsey
MAILING: P(i 1S,
SNIPPING: i!';.'.I `,rrl <,i!l k. "A • �c!i. (.O '��h_' +1
PHONE: `:lNS- ,''i l, ;i • !iiii -�f rii �'1•�';
FAX: `I,(1- , 91�� - it'_ . E.MAIL:
\n 12/15/2009 \n
4 - 1 - 46 \n
Jamie Wilson Gunion
Vail Resident/Vail Recreation District Employee
1819 Meadow Ridge Road, Unit E, Vail, Colo., 81657
970 - 331 -5568
December 3, 2009
Vail Town Council,
Attn. Lorelei Donaldson, Town Clerk
75 S. Frontage Road, Vail, Colo., 81657
Dear Vail Town Council,
It has come to my attention my position on the Vail Local Marketing District Advisory
Council (VLMDAC) is up for reappointment in December 2009. Please accept my letter
of interest and qualifications for reappointment to the VLMDAC.
As a member of the VLMDAC since May 2008, 1 have experienced first -hand the
importance of marketing Vail, no matter the economic circumstances or season. During
the past 18 months, I have gained a solid understanding of the VLMDAC's role in the
community and value and embrace its mission in strengthening Vail's economy during
the summer and shoulder seasons, May through October. I feel fortunate to be a part of
the VLMDAC's new and ongoing marketing initiatives, which have resulted in numerous
successes including:
• Creation of the "Vail All the Love" campaign to increase multi -night stays from
Front Rangers and loyal customers during the winter 2008 -09 season and
summer 2009
• Oversight and coordination of a new summer brand and messaging aligned with
the winter brand and winter messaging, "VAIL Like nothing on earth"
• Improved utilization of www.vaii.com to drive summer visitation to Vail
• Continued efforts to create partnerships and strategic alliances for health and
wellness
• Support of public relations efforts resulting in an increase of more than 1,500
stories in 2009 over 2008
• Positive momentum on participatory sports recruiting due to a collaboration
between the Vail Recreation District (VRD) and Vail Valley Partnership
• Marketing of Vail's special events resulting in increased event attendance during
the Teva Mountain Games, Vail America Days, Bravo! Vail Valley Music Festival,
and the Vail Farmers' Market, to name a few
My familiarization with the VLMDAC's promotional and marketing initiatives is important
and, by being reappointed to the VLMDAC, as a group we'll be able to maintain forward
progress to ensure Vail maintains its world -class reputation and is the number one
summer destination for vacationers.
In addition, as Marketing Director for the VRD, my appointment on the VLMDAC has
created continuity between the VLMDAC and the VRD. I feel strongly that the VRD's
activity components are important tools that can be used by the VLMDAC to successfully
market and subsequently attract visitors to Vail during the summer via the Vail Golf Club,
Vail Tennis Center, Vail Nature Center, Dobson Ice Arena, the VRD's youth- oriented
\n 12/15/2009 \n
4 - 1 - 47 \n
summer camps and other programs. During my time on the VLMDAC, new
collaborations also have been created between the VRD and VLMDAC in an effort to
increase heads -in -beds in Vail, not only during the summer, but year- round. The VRD is
working with the Vail Valley Partnership, on behalf of the VLMDAC, to diversify Vail's
group business by bringing participatory sports groups to Vail. This includes the
organization and utilization of VRD- managed assets such as Vail's athletic fields and
Dobson Ice Arena to generate new group business and, ultimately, increase multi -night
stays and increase revenue for the Town of Vail.
With more than 11 years of resort communications and marketing experience, nine
years focused within the Town of Vail, I'm confident in my ability to continue to deliver
valuable input, ideas and results as a member of the VLMDAC. I received my bachelor's
degree in technical journalism and political science with a public relations concentration
from Colorado State University. I began my career working for the Town of Vail's public
information office in 1998 as an intern and accepted a full time position in 1999 where I
gained extensive knowledge in media relations, communications and marketing. As
public relations manager in the marketing department at Copper Mountain Resort from
2003 to 2005, 1 was responsible for all public relations efforts at the resort including
organization of media familiarization trips, working with media to produce stories,
assisting with marketing materials, copy editing and more. Returning to the Town of Vail
in 2005 as communication and special projects manager, I continued to build my
communications and marketing skills. I currently am responsible for all marketing and
communications for the VRD and I feel the VLMDAC is a crucial partner in promoting
VRD programs to Vail's guests and residents, as well as the town -owned facilities where
the VRD manages these programs.
As a Gypsum native and Vail resident for nearly 11 years, I firmly believe Vail is an
amazing place not only to live, work and play, but also to visit. Professionally and
personally, I enjoy all that Vail has to offer and look forward in continuing to share it with
our residents and visitors alike.
I have witnessed and contributed to the impressive marketing efforts of the VLMDAC
and know that by working together with all stakeholders in the community, the VLMDAC
can continue to elevate the presence of Vail as a top vacation destination. I would be
honored to continue to be a member of the VLMDAC and I thank you for your
consideration.
Sincerely,
amie Wilson Gunion
Town of Vail Resident
VRD Marketing and Communications Director
\n 12/15/2009 \n
4 - 1 - 48 \n
N"
VAIL RECREATION
D I S T R I C T
700 S. Frontage Road East
Vail, Colorado 81657
970.479.2279
F 970.479.2197
www,vailrec.com December 3, 2009
Vail Town Council:
VAIL GOLF CLUB I am writing to recommend Jamie Wilson Gunion be reappointed to the Vail
1778 Vail Valley Drive Local Marketing District Advisory Council (VLMDAC). As an employee of the
479.2260 Vail Recreation District VRD I support Jamie and her times spent working f 479.2355 ( ), pp p g on
VLMDAC initiatives. She is highly qualified to be reappointed as a member of
GOLF MAINTENANCE the VLMDAC with background knowledge of the town and familiarity of the
1278 Vail Valley Drive marketing efforts of the VLMDAC. Jamie also is an 11 year resident of Vail and
479.2262 a native of the Vail Valley and I know she enjoys sharing her passion of Vail
f 479.3451 with the community and visitors.
PARK MAINTENANCE
700 S. Frontage Road East p Jamie is an active participant and tremendous asset to the VLMDAC and 1
479.2457 recommend her to you without reservation. If you have any questions, please
f 479.2197 do not hesitate to contact me at 479 -2461 or mortiz(a)vailrec.com
VAIL TENNIS CENTER Sincerely,
700 S. Frontage Road East
479.2294
f 479.2197
JOHN A. DOBSON ARENA
321 lionshead Circle Mike Ortiz
479.2271 Executive Director
f 479.2267
Vail Recreation District
VAIL YOUTH SERVICES
395 E. Lionshead Circle
479.2292
f 479.2835
VAIL NATURE CENTER
841 Vail Valley Drive
479.2291
F 479.3459
VAIL GYMNASTICS
545 N. Frontage Road West
479.2287
f 479.2286
ADULT & YOUTH SPORTS
700 S. Frontage Road East
479.2280
f 479.2281
Or visit us on the web at:
www.voilrec.com
\n 12/15/2009 \n
4 - 1 -49\n
Laurie Mullen
PO Box 1652
Vail CO 81658
376 -5639
December 7, 2009
Lorelei Donaldson
Town of Vail
75 S. Frontage Road
Vail CO 81657
Dear Lorelei and Town of Vail Council,
This letter serves as my interest in serving the Vail community for another term on the
Vail Local Marketing District Advisory Council (VLMDAC).
I am interested and qualified to serve the VLMD for the following reasons:
• 1 am a Vail business owner therefore I know first hand the importance of Vail's
economic vitality.
• 1 am a Vail property owner. We own two condominiums that house 50% of our
staff therefore I am interested in maintaining and growing property values.
• 1 represent the small and entrepreneurial businesses of Vail which is crucial to
keeping Vail unique and diverse.
• I offer 20 years of sales and marketing expertise in the Vail Valley.
• I am involved and active with Vail's assets (Dobson Ice Arena, Vail Golf Course).
• 1 am connected within the community due to my involvement personally and
professionally.
• 1 live here full -time and can commit to the time required, meetings and associated
VLMD events. I rarely miss a VLMDAC meeting or event.
• 1 am passionate about Vail!
I have also attached a summary of my experience, professional association and
personal interests. I appreciate your consideration of my qualifications to serve Vail and
the VLMD.
Respectfully,
Laurie Mullen
\n 12/15/2009 \n
4 - 1 - 50 \n
Laurie Mullen
PO Box 1652
Vail CO 81658
376 -5639
Professional Experience
• West Vail Liquor Mart, owner with Tom Mullen, 2008 - present
• The Resort Company, Vail Valley and Steamboat Divisions, Director of
Marketing, 2006 -2008
• The Resort Company (The Charter, Lion Square Lodge, Montaneros), Director of
Marketing 1998 -2006
• The Charter at Beaver Creek, Director of Marketing, 1994 -1998
• The Charter at Beaver Creek, Director of Sales, 1992 -1994
• Lion Square Lodge, Sales Manager, 1989 -1992
Professional Organizations
• Vail Local Marketing District Advisory Council, December 2005 - present
• Vail Economic Advisory Council member, May 2008 - present
• Eagle Air Alliance, Board member
• Vail Valley Partnership, member
• Vail Chamber Business Association, member
• Colorado Licensed Beverage Association, member
• Past President, Hospitality Sales & Marketing Association International (HSMAI),
Vail Valley Chapter
• National winner of 10 Adrian Advertising Awards (through HSMAI)
• Winner of Salesperson of the Year (through Vail Valley Chapter)
Personal Organizations
• Vail Valley Cares, Board member -
• Mountain of the Holy Cross Lutheran Church, Council President, Council
member, Call Committee
• Women's Foundation of Colorado, past Committee member
• Ducks Unlimited, Vail /Eagle County Chapter, Committee member
Personal Interests
• Vail Twin Peaks Hockey member and captain
• Vail Recreation District, Mini Mites and Mites assistant coach, 2006 -2009
• Outdoor recreation: alpine and Nordic skiing, snowshoeing, hiking, biking,
soccer, golf
\n 12/15/2009 \n
4- 1 -51 \n
( � �O
VA I L MOUNTAIN Gold Ke "Conde Naste Top Ten
RESORT & SPA Recipient Ski Resorts" Award Winner ���
L s-WW
Aarnott
November 15, 2009
Dear Vail Town Council Members,
I am writing this letter to express my interest in continuing my service to the Town of
Vail as a member of the Vail Local Marketing District Advisory Council. It has been an
honor and a pleasure to be a part of a group that truly has the best interests of all
businesses in the Town of Vail in each and every decision it makes. I am proud of the
many accomplishments we have made over the last two years and I truly look forward to
all of the exciting things to come in the months and years ahead.
Even in these tough economic times, Vail has faired much better than most of the other
Mountain Resort Destinations. This is a credit to not only the VLMDAC, but also to you
as Town of Vail Council Members.
As the only representative left on the VLMDAC from the lodging community, I feel that
it is important to have some one from the lodging community on the VLMDAC. If I am
selected to remain a member, I will do my best to represent all of the Town's lodging
properties in the best possible way in the months ahead.
I also want express to the Vail Town Council how impressed I am with the group of true
professionals that sit on the VLMDAC with me. It has been a true pleasure to work with
each of them and serve the Town of Vail along with all of the businesses.
Sincerely,
Pete Hay
Vail Area Director of Sales & Marketing
Vail Resorts Hospitality/ RockResorts
715 West Lionshead Circle • Vail, Col %ado 81657 • (970) 476 -4444 • Fax ( 970) �7
4 - 1 - 52 \n
Suggested Questions for VLMDAC Candidates
o What experience do you have in marketing?
o What do you see as the primary role of the VLMDAC?
o Have you been on any other TOV boards /committees?
o How do you qualify for appointment to VLMDAC (homeowner/business owner ?)
o What is your occupation?
o How do you believe your appointment would benefit the VLMDAC?
o What do you believe is Vail's strongest selling point in the non -ski season?
o What is the biggest hurdle Vail must overcome in marketing the non -ski season?
o How long have you lived /worked in Vail?
o What do you believe is the most effective form of marketing Vail to potential
summer guests?
o What role should events play in the marketing message?
o Why do you want a seat on the VLMDAC?
o Are you prepared to make the time commitment necessary to fulfill a position on
the VLMDAC — monthly meetings for 3 hours; additional meetings as needed?
\n 12/15/2009 \n
4 - 1 - 53 \n
Doug Brooks INIA N/A YES NO INO NO YES IYES IYES 1 1 N!A 4 out of 7
2006 Jan. Feb. March April May June July Aug. Sept. Dec. ATTENDED
Beth Slifer YES YES YES YES YES YES YES YES YES YES 11 out of 11
Bob Llewellyn YES YES NO YES YES YES YES YES YES YES 10 out of 11
Chris Romer YES YES YES YES NO YES YES YES YES YES 10 out of 11
Diane Parks YES YES YES NO N/A NIA N/A NIA N/A N/A 3 out of 4
Greg Moffet YES YES YES YES NO NO YES YES YES YES 9 out of 11
Ian Arthur YES YES YES YES YES NO YES YES YES YES 10 out of 11
John Dawsey YES YES YES YES NO YES YES YES YES YES 10 out of 11
Pam Stenmark YES YES YES NO NO YES YES YES YES YES 10 out of 11
Rich Ten Break YES YES YES YES YES NO YES YES NO YES 9 out of 11
Laurie Mullen NIA NIA N/A NIA NIA YES YES YES IYES IYES 6 out of 6
2007 Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. ATTENDED
Beth Slifer YES YES YES YES YES YES YES YES YES YES YES YES 11 out of 12
Bob Llewellyn YES YES YES NO YES YES YES YES YES NO YES YES 10 out of 12
Chris Romer YES YES YES YES YES YES N/A N/A N/A N/A N/A N/A 6 out of 6
Pete Heyde NIA N/A NIA N/A YES NO YES YES YES YES YES YES 7 out of 8
Greg Moffet - YES YES NO YES YES NO YES YES YES NO N/A N/A 7 out of 10
Ian Arthur NO NO YES YES YES YES YES NO NO NO YES YES 7 out of 12
John Dawsey YES YES YES YES YES YES NO YES NO NO YES YES 9out of 12
Pam Stenmark YES YES YES YES YES YES YES YES YES YES YES NO 11 out of 12
Rich Ten Bra k YES YES YES NO N/A NIA NIA N/A NIA NIA N/A NIA 3 out of 4
Laurie Mullen YES YES YES YES NN YES YES YES YES YES YES YES 11 out of 12
2008 Jan Feb March April May June July Aug Sept Oct Nov ATTENDED
Beth Slifer YES YES YES YES YES YES YES YES YES YES NO 10 out of 11
Bob Llewellyn YES YES YES YES NO YES YES YES YES YES YES 10 out of 11
Pete Hayda YES YES YES YES YES NO YES YES YES YES YES 10 out of 11
Mark Gordon NO YES NO YES YES NO YES YES NO YES NO 6 out of 11
Ian Arthur YES YES NO NO NO N/A NIA N/A N/A NIA N/A 2 out of 5
Adam Sutner N/A NIA N/A NIA N/A N/A NIA NIA N/A YES YES 2 out of 2
John Dawsey YES YES YES YES YES NO YES YES YES YES YES 10 out of 11
Pam Stenmark YES YES YES YES YES YES YES YES YES YES YES 11 out of 11
Laurie Mullen YES YES YES YES NO YES YES YES YES YES YES 10 out of 11
Jamie Gunion NIA NIA N/A NIA YES YES YES YES YES YES YES 7 out of 7
John Monson YES YES NO YES N/A NIA N/A N/A N/A N/A N/A 3 out of 4
2009 Jan Feb March April May June July Aug Sept Oct ATTENDED
Beth Slifer YES YES NO YES YES YES YES YES YES YES 9 out of 10
Bob Llewellyn YES YES YES YES YES YES YES YES NO NO 8 out of 10
Pete Heyde YES YES YES YES YES YES YES YES NO NO 8 out of 10
Mark Gordon YES YES YES YES YES YES YES YES YES YES 10 out of 10
Mia Vlaar YES YES YES YES YES YES YES YES YES YES 10 out of 10
Adam Sutner YES YES YES YES YES YES NO YES NO YES 8 out of 10
John Dawsey YES YES YES NO YES YES YES YES YES NO Bout of to
Laurie Mullen YES YES YES YES NO YES YES YES YES YES 9 out of 10
\n 12/15/2009 \n
4 - 1 - 54 \n
Jamie Gunton YES YES YES YES YES YES YES YES YES YES 10 out of 10
TOTAL ATTENDANCE
Beth Slifer 78 out of 84
Bob Llewellyn 57 out of 84
Christine Warner 24 out of 28 (2002 -2004)
Greg Moffet 52 out of 62
Kenny Friedman 30 out 40 (2002 -2005)
Pam Stenmark 67 out of 74
Steve Rosenthal 32 out of 40 (2002 -2005)
Andrew Karow 16 out of 21 (2004 -2005)
Ian Arthur 30 out of 49 (2004 - 2008)
Doug Brooks 4 out of 7 (2005 only, resigned in Nov. 2005)
Laurie Mullen 36 out of 39 (2006 - current)
Chris Romer 16 out of 17 (2006 -2007)
Rich tenBraak 12 out of 15 (2006-2007)
Pete Hayda 25 out of 29 2007 - current)
John Dawsey 37 out of 44 (2006 - current)
John Monson 3 out of 4 2008
Jamie Gunion 17 out of 17 (2008 - current
Adam Sutner 10 out of 12 (2008 - current
\n 12/15/2009 \n
4 - 1 - 55 \n
M.
iV f3i7 4!� T' i
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 15, 2009
ITEM /TOPIC: Second reading of Ordinance No. 24, Series of 2009, An Ordinance making
supplemental appropriations to the Town of Vail General Fund, Capital Projects Fund, Real
Estate Transfer Tax Fund, Dispatch Services Fund, Heavy Equipment Fund and Health
Insurance Fund of the 2009 Budget for the Town of Vail, Colorado; and authorizing the
expenditures of said appropriations as set forth herein; and setting forth details in regard
thereto.
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments the second
reading of Ordinance No. 24, Series of 2009.
BACKGROUND: To be provided in a separate memo.
STAFF RECOMMENDATION: Staff recommends that the Town Council approves or
approves with amendments Ordinance No. 24, Series of 2009, upon second reading.
ATTACHMENTS:
Ord 24 4th Supplemental
\n 12/15/2009 \n
MEMORAI DUM
To: Town Council
From: Stan Zemler
Judy Camp
Kathleen Halloran
Date: December 9, 2009
Subject: 2009 Budget Amendment — Ordinance 24
On Tuesday evening, you will be asked to approve the fourth budget amendment and
supplemental appropriation of 2009 upon second reading. The following information is a
summary of changes proposed in the attached Statements of Revenue, Expenditures, and Changes
in Fund Balances. There have been no changes since first reading:
General Fund
Revenue has been adjusted by a total increase of $255,787. This includes $170,000 of additional
county road and bridge tax collections, and a decrease of $50,000 in RETT administration
relating to the adjustment to RETT revenue below (5% of RETT collections).
All other revenue adjustments are charges for service or reimbursements relating to expenses also
included in this supplemental appropriation. The following are a list of items that directly offset
each other with both revenue and expenditures:
• $27,000 for charter bus service revenue and offsetting salary expense
• $20,000 for frontage road parking (Vail Resort's payment is passed along to CDOT)
• $20,000 for police services contracted out by various special events producers
• $17,500 for plan review of EverVail, reimbursed by Vail Resorts Development Co.
• $17,310 relating to police participation in the regional drug task force
• $13,000 of grant dollars used for our regional incident management team
• $9,227 reimbursement for emergency incident responders to the Roan Cliffs fire
• $5,000 of Library grant dollars used toward an energy audit of that facility
• $4,500 of estimated expense for a police officer for the month of December reimbursed
by the federal COPS grant
• $2,250 of revenue collected for building code classes held at the town, offset by expense
to purchase instructional materials
There is only one expenditure item not reimbursed or offset by revenue: the refund of a building
permit from 2004 for $5,625. Total expenditures supplemented: $141,412.
Capital Protects Fund
Several increases to revenue include Construction Use Tax of $200,000, which is based on
current collections at this time. Employee Housing Fee -in -Lieu is expecting another $114,000
from the Ramshorn project. A significant adjustment was made to reflect federal grant dollars for
the transit center. Due to timing of the project and grant reimbursements, both budgeted grant
revenue and an offsetting transfer to the Vail Reinvestment Authority were reduced by a total of
$1,279,166. A reduction in revenue of $28,000 is directly offset by a reduction to expense
relating to improvements around utility areas near Sonnenalp. Sonnenalp will be paying for
construction directly, which reduces the funds needed in the town's streetscape budget.
\n 12/15/2009 \n
5 -1 -1 \n
Expenditures requested for appropriation include $5,000 of fees spent on the LionsHead Parking
Structure proposal which is offset by reimbursement by Open Hillwood.
Total adjustments are a decrease in revenue of $988,166 and a decrease in expenditures of
$1,302,166.
Real Estate Transfer Tax (RETT) Fund
Staff is proposing to reduce RETT projections by $1,000,000 based on market conditions. The
result is a 2009 projection of $2.4 million, which is a decrease of 73% from the record collections
of 2008 ($9.1 million). Other adjustments include an increase in recreational amenities fees of
$25,000 based on actual collections, and a federal grant of $8,000 for weed control management.
Expenditures requested include $8,000 for weed management to correspond with grant dollars
above, and a reduction of $50,000 of the 5% administrative expense to the General Fund based on
reduced RETT projections. Total expenditure budget will be reduced by $42,000.
Dispatch Services Fund
Adjustments to revenue are offset by expenditures for this fund, and include the $73,000
replacement of a voice logger system, which will be reimbursed by the E911 Board. Annual
expense relating to "air cards" or access charges of $6,599 will be reimbursed by the Avon police
(the cards are for their vehicles). Revenue and expenditures are proposed at an increase of
$79,599.
Health Insurance Fund
Based on recent information and actual experience, this fund needs to be adjusted to reflect an
increase in revenue from stop -loss insurance collected by the town of $125,000 (budgeted
modestly each year because it is based on individual claims costing over $75,000). Due to a
change in how our COBRA insurance coverage is administered, the town will not reflect the
revenue originally budgeted and a reduction of $20,000 is projected for that item. Claims
experience is estimated to come close to budget this year, but staff recommends appropriating an
additional $50,000 to allow for unexpected activity late in the year.
Total budgeted revenue is proposed to increase by $105,000 and expenditures to increase by
$50,000.
Heavy Equipment Fund
A loader (truck) costing $100,000 was budgeted and purchased in 2008, but delivery taken in
2009. The funds need to be re- appropriated to coincide with receipt of the truck. Both revenue
and expense are adjusted for $12,000 to reflect the sale of old Motorola radios and the purchase
of new radios to outfit the police Volvo's delivered this year.
Summary
The main objective of this final supplemental is to adjust the budget for reimbursed expenditures,
and revise revenue projections. Across all funds, this supplemental proposes a reduction of
$961,155 to expenditures.
\n 2 12/15/2009 \n
5 - 1 - 2 \n
TORT OF VAIL 2009 BUDGET
SUMMARY OF REVEI EIE, EYPEI DITURES AI D CHAI GES II FUI D BALM CE
GEI ERAL FUI D
2009
2008 2009 2009 4th Proposed 2010 2011
Actual Budget Amended Supplemental Amended Budget Forecast Comments
Rev
Total Sales Tax Revenue: $ 19,631,366 $ 19,400,000 $ 16,600,000 $ 16,600,000 $ 16,600,000 $ 17,430,000
Sales "Tax Split b /rGedl Fund & Capital Fund 59/41 61/39 59/41 61/39 61/39
salesTax - General Fund $ 11,640,000 $ 11,860,000 $ 9,760,000 $ 9,760,000 $ 10,126,000 $ 10,630,000
Property and Ownership 4,309,622 4,293,500 4191.500 4293500 5,013,647 5.013,647
Ski Lift 'Fax 3.277.703 3.190,000 1.115.000 3.115.000 3,115,000 3.193.000
Franchise Fees, Penalties, and Other Taxes 1,075,209 899,935 1 049.935 1049.915 1,056,126 1,091653
Licenses &Permits 1.903,026 1,755,200 1_v 9,00 1115 'u0 732,200 745.000
S 170K increase in County Road &Bridge [ax collections: $9.2K reimbursement from state fur Roan
Intergovernmental Revenue 1,706.197 1,308,719 1,384,953 196,727 1,581.680 1,544,000 1,562,375 Cliffs fire response; S 13K rcimbursemert f m state far Incident Mgmt Team; $45K COPS great
imbur-o- for salary & benefits for month of December far a police officer
Transportation Centers 4.816.505 5,680,744 5.3;2.744 27,000 5.459,744 5,432,744 5. 622,900 Charter Bus service revenue- baseri on actual collections a ad offset bysalary expense below
Charges for Services 1.000.733 798,838 716.788 (30,000) 686.788 724,775 691,100 $(50)K decrease is admia fees relating to RETi collections; S20K revenue from police contract
vertime (TOV PD contracted for special events -offset by salary expense below)
Fines & Forfeitures 396,707 260,000 260.000 260.000 260,000 269,100 a
Earnings on Investments 571,073 495.000 1 15,000 115,000 115,000 215,000
Rental Revenue 949,961 795,300 906,382 906,382 882,796 905,000
$20K fm Vail Resorts for winter parking on Homage road (paid to CDOT); $17.3K ,i ubmsea -,
Miscellaneous and Project Reimbursements 163,025 59,000 118,440 62,060 180,500 92,800 91,000 for Deug Task Force staff time (offset 6y salary expense below): $17.5K reimbursement from Vail
Resorts for EvnrVail plan rnview /consulung: S5K revenue recognized from Library grants (used for
_, audit expenses below); $23K revenue from building code classes (offset by expenses below)
Total Revenue 33,809,761 31,396,236 28,487,942 255,787 28,743,729 29,095,088 30,029,775
Expenditures
S27K for charrlr bus service provided: S20K police contract overtime working special events;
Salaries 13,319,994 14,119,592 13,673,687 76,777 13,750,464 13,530,070 13, 874,405 SI73K police staff time working on the regional drug task force: $7.9K xn ff time far ROan Cliffs fire
msponse; S4.5K police salary expense for December relating m COPS grant
Benefits 4,404,800 4.795.38 4,665,287 1.260 4.666,547 4.619.21'_ 4,718,068 Expense from Roan Clith, fire response (reimbursed above)
Subtotal Compensation and Benefits 17,724,794 18.914974 18338.974 78.037 18.417.011 18.149 282 18.592.473
-1.0% 2A%
Contributions and Special Events 1,366,668 1.115,675 1322.125 1.222.125 1,225,025 1,286,276
$2UK far front ge road winter parking: $175K plan review of EverVail; $13K expenses relating m
All Other Operating Expenses 7,038,794 7,383,434 6,241,412 63,375 6. ;04,787 6106,218 6,434,000 regional incident m team; $5.6K building permit refund; $SK use of Library gmrt dollam
toward energy audit. S2 2K expenses far building code classes
Heavy Equipment Operating Charges 2,351.269 2,147,637 1,940,928 1.940,928 2,074,812 2,198,553
Heavy Equipment Replacement Charges 635,903 678.881 678.881 678$81 677,538 980.100
Dispatch Services 533,164 543,072 543,072 543,072 522,213 544.220
'Total Expenditures 29,650,592 30,983,673 29,065,392 141,412 29,206,804 28,855,088 30.035,622
4.1%
Revenue Over (Under) Expenditures 4,159,169 412,563 (577,450) 114,375 (463,075) 240,000 (5,847)
Transfer to Capital Projects Fund (441,000) (3,659,000)
Employee Home Ownership Program 1 (375,000) ( 50.000) (250.000) (240,000) (250,000)
l et Change in Fund Balance 3,168,169 1 37.563 1 (827,450) (713,07 (3.659,000) (255.847)
Beginning Fund Balance 19.834.717 1 21.563.411 1 23,002,886 1 1 23.002.886 1 2 1 18.630.811
Ending Fund Balance $ 23,002,886 $ 21,600,974 $ 22,175,436 S 22,289,811 S 18,630,811 $ 18,374,964
Percent to Annual Revenue 69% 78% 64f, 61%
5 -1 -3 \n
-3-
TOW! OF VAIL 2009 BUDGET
SLMMARY OF REN EI LE. EXPE! DITURES, Al D CHAT GES 11 FUl D BALM CE
(API I AL PROJECTS FU! D
2009
2008 2009 2009 4th Proposed 2010 2011
Actual Budget Amended Supplemental Amended Budget Forecast Comments
Revenue
Sales Tax Revenue: $ 19,631,366 $ 19,400,000 $ 16,600,000 $ 16,600,000 $ 16,600,000 $ 17.430.000
Sales 'Fax Split b/t Gen'I Fund & Capital Fund 59/41 61/39 59/41 59/41 61/39 61/39
Sales Fax - Capital Projects Fund $ 8,171,920 $ 7,540,000 $ 6,840,000 $ 6,840,000 $ 6,474,000 $ 6,800,000
UseTax 608,483 1,000.000 500.000 200,000 700,000 500,000 500,000 2009 actual collections are at $700K, including the Ramshom project
Transit center grant: $120K in'09 and $2.48M in 70; Also in 2010: $28.5K for
Federal Grant Revenue 815,577 1,400,000 1,400,000 (1,279,166) 120,834 2,508,015 1,428,000 Police Live Scan interface software ; 2011: $828K for bridge reconstruction,
$600K buses
Eagle County Grant Revenue 50.000
Lease Revenue 188.160 188,550 188,550 188,550 184,500 184,500 Per Vail Commons commercial & residential leases
Employee Housing Fee -ln -Lieu 529,481 48,000 72,000 114,000 186,000 - -
$5K reimbursement from Vail Resorts for CDOT's study ofthe Frontage Rd
Project Reimbursement 982,360 - 210,000 (23,000) 187,000 - - relocation (EverVail) offset by $28K decrease in revenue from Som enalp
utility/strectscape project (see corresponding reduction to streetscape expense
below)
Sale ofArosa Duplex / CGOL loan repayment 30,000 775.000 5,000
Earnings on Investments and Other 557,368 1 11.750 1 18,750 1 1 18,750 1 18 000
Total Revenue 11.933349 111.195.300 1 9,229300 (988,166) 8,241,134 10,459.515 8,917,500
Expenditures
Capital Maintenance Expenditures
Bus Shelters 25.566 30,000 27.000 27,000 27,000 27,900 Annual maintenance oftown bus shelters
Parking Structures 759,59,v 480,000 540,000 540,000 486,000 819,000 Elevator replacement completed in 2009; 2010 includes repair of- milation, fire
system, painting & rust control, concrete and joints
Facilities 532,918 751000 679.500 679,500 473,000 450,000 2009 repair P W shop roofand various repairs to municipal facilities, 2010 roof
repairs to E Vail Fire Stn, heating /ventilation repairs to several facilities
Building Remodels - 55,000 49,500 49,500 - 54,900 On -going minor remodels ofvarious'I'own Facilities
Creekside Housing Improvements - 60,000 54.000 54,000 54,000 54,000 Need to gut plumbing: electrical wiring: roofing. cte.
Street Light Improvements 72.724 75,000 67.500 67,500 67,500 67,500 New streetlights and refurbish residential lighting
Capital Street Maintenance 1,696.772 1,505,000 1,337,087 1,337,087 730,000 1.153,500 Ongoing maintenance to roads and bridges including asphalt overlays, patching
and repair
Flammable storage / Mag Chloride containment 5,600 - 16,560 16,560 - Secondary containment around Mag tank/ remove glycol tank to meet
comainment requir gets; 'Phis is a compliance issue.
Fire Truck Rebuild / Refurbish - - - - 570,000 2011: new fire truck for W Vail station
Replace AM530 radio system 45,365
Audio Visual (Council video.Security, PD car video) 31,846 61,150 61,150 61,150 8 09 Council chamber streaming video; '10 police car cameras
Document Imaging 243,301 - 106,699 106.699 110,000 110,000 Annual maintenance, scanning, licensing and contract position thin 2011
l,pgmde Microsoft products on all equipment, replacement PC's, server upgrades,
Software Licensing - 68,200 68,200 68,200 37,000 ] c.000 AS400. These upgrades occur eve 3 -5 rotation schedule
p� every years on a rn
Hardware purchases 65,999 84,380 84,380 84,380 45.000 65,000 Scheduled rotation ofPCs, printers and servers
Data Cemer (Computer Rooms) - 12,000 47,500 47,500 15,000 17,000 Fire suppression in computer roams; maintenance, security and power systems for
3 rooms
Website and e- commerce 13,050 28300 28,500 28,500 12.000
27,000 Intenet security & application interfaces; website redevelopment
Comm Dev ArcGIS System - 52.000 52,000 52,000 10,000 - Web access to town G1S information (similar to County's website GIS product)
fiber Optics in Buildings 24.179 15,000 15.000 15.000 21,000 17,000 Cabling / Network Infrastructure: to repair, maintain & upgrade
\,to ork upgrades 39,427 18,300 18,300 18,300 30,000 21.000 Computer network systems - replacement cycle every 3 -5 years
Computer Aided Dispatch (CAD) / RMS Project 58,959 51650 51,650 51,650 55 57.000 County-wide "Computer Aided Dispatch42ecords Mgmt System"
Comm Dev Interactive Permit software - A 25.000 25,000 1 /1 5MO \n 200,000 - Lp €radc of Permit Plus software; company will discontinue support ofour current
system
5 -1 -4 \n
-4-
TOW! OF VAIL 2009 BUDGET
SLMMARY OF REN EI LE. EXPE! DITURES, At D CHAT CES 11 FUl D BALAI CE
CAPITAL PROJECTS FU! D
2009
2008 2009 2009 4th Proposed 2010 2011
Actual Budget Amended Supplemental Amended Budget Forecast Comments
Live Scan lnteriace software (Police) 28.500 Funded by grant above; Links our Live Scan software to other agencies
Vehicle Expansion 44,681 18,000 34,730 34.730 2009 continued set up of Police Votvos $16K: Forklift for P W SISK
Maintenance Paid for by Capital Fund 3,672,893 3,394,180 3,364,256 3,364,256 2,409,000 3,525,800
Capital Replacement Exneuditures
West Meadow Drive 1.119,317 - 600,683 600.683 - - Completion of projects under contract; $200K in savings already reflected
Village Streetscape 36,055 - 792,706 (28,000) 764,706 300,000 - Future work includes newspaper boxes, Checkpoint Charlie, Covered Bridge, ctc.
Neighborhood Road Reconstruction - 50,000 200,000 200,000 1.100.000 1.800,000 Overhaul residential streets -'09 design; Construction split between 2010 and 'I I
Neighborhood Bridge Itecoustmctioa - 75,000 150,000 150,000 - 1,050,000 Overhaul residential bridges - 2010 design (2009 budget will need to be re-
appropriated in 2010); Construction in 2011
Fire Breathing Apparatus - 180.000 180.000 180.000 - Replacement ofall (30) cylinders/eompresson, Older model currently used not
effective or safe
Parkin Entry S / Equipment 51.750 - 145,000 145000 , Metered lots: equipment obsolete and not servicable by vendor; Time sensitive for
Parking y ys tem guipmen installation to kin
prior parking season
Radio Equipment replacement (pub. works, pub. safety) 543,280 227,000 Replacement of 1998 radios for P W, Fire, I'D
Office Equipment > $5.000 7,970 9,000 9 9,000 - - 09 GIS Equip
Generator - Municipal Building / Dispatch 229876 20,124 20,124 2009: work finished up in 2009 / balance due on a contract
Replace Buses 3.688,836 143,400 173,400 173,400 2,199600 1 I _03,400 2009 far spate parts on new hybrid buses - stocking parts reduces downtime when
buses need servicing; 2010: 6 regular buses; 2011 2 Hybrid buses
Replacement Paid for by Capital Fund 5.680.084 684,400 2,270,913 (28,000) 2,242,913 3,599,600 4,053,400
Property Tax Increment- Reserved 441.000 441,000 - - Reserve for use in 2010 toward contt motion ofthe West Vail Fire Station
Other Improvements
West Vail Fire Station- Planning/ Design 6900 - 300,000 300.000 2,800,000 2.800,000 Continue planning and design process: Construction in 2010/11
Arosa Drive - Duplex for Employee Housing - - 770,000 770,000 - - Development project for deed - restricted housing - will carryover to 2010
Buy -down Program - 500,000 500,000 500,000 314,000 500.000 Increased to $500K per year as a part of2009 per Housing Strategic Plan; 2010
split between two sources (see item funded by Pay in Lieu revenue)
Buy -down Program Funded by Pay -in -Lieu - - - - 186,000 Funding fur the huy -down program from developers electing the employee
housing pay -in -lieu option
Variable Message i Way-Finding F'indin Improvements 25.443 180.000 190.973 190.973 65,000 130,000 09 Vail Village wayfinding signs on order: $190K for Main Vail round- about &
ge Signs/ y- g p Foar Seasm us: 'I O/ 11 Solaris
For'09 design on Lv berm is 60 complete: these dollars include drainage work
1 -70 Noise 27,643 - 300.000 300,000 251.639 500,000 per ago' ment with Bald Mm townhomes (20 10 deadline); Construction of berm
would be phased; costs not known at this time; Push re- appropriation to 2010 and
2011; Eliminated the annual addition of $250K from 2011 budget
1 -70 Fiber Optics 740,347 - 168,781 168,781 2009:1 own has fiber optic connection to 1 -70 corridor for improved public safety
comarrun
fransfer of utility lines from above ground to underground: offset by $156K
Underground Utility improvements 153. - 156,000 156.000 - - revenue above from Holy Cross: work already completed and awaiting final
billing.
Manor Vail Street Plan 16,200 - 83,800 83,800 Expenditure related to impact fee paid by Manor Vail development: Keep funds in
budget due to developer agreement
Chamonix Area Planning 149,762 30,000 30,000 30,000 Continued work on Chamonix area planning
Housing Strategic Plan 12,067 - - - - -
LH Parking Structure Redevelopment 55.009 - - 5,000 5,000 - - Final expenditures regarding this RFP: offset by reimbursement in revenue above
Fire Impact Fee Nexus study - \ - 15,000 1211 , r q,2QQ \n - Nexus shidy to determine redevelopment impact on Fire Department; Potential
revenue source
5 -1 -5 \n
-5-
TOW! OF VAIL 2009 BUDGET
SLMMARY OF REN EI LE. EXPE! DITURES, At D CHAT GES 11 FUl D BALAI CE
(API I AL PROJECTS FU! D
2009
2008 2009 2009 4th Proposed 2010 2011
Actual Budget Amended Supplemental Amended Budget Forecast Comments
Traffic Impact Fee study 30,000 30,000 - Study to determine redevelopmnet impact on traffic / potential revenue: identified
as a ext step in transportation plan
To complete the second phase ofncgotiating a contract and to recognise
Timber Ridge Legal /Zoning 44,520 - 100,000 100,000 - - incremental casts due to a higher number ofrespondants;'1'his will be considered
a loan to Timber Ridge Affordable Housing Corp.
Timber Ridge Debt Service Guarantee 925,000 925,000 Annual debt service guarantee - a requirement of I R debt
LionsHcad Improvements 48,579 - 34,000 34,000 - This is offset by contributions from Vail Resorts and CDOT and covers
c ompletion of the transportation study (currently underway)
S.Frontage Road Relocation - 20,000 20,000 Study ofthe Frontage Rd relocation (EvcrVaip - reimbursed from Vail Resorts
abov
Currently researching Bio -mass options: Stuff is applying for a grant to fund a
Bio -Mass Study - 50,000 50,000 - - feasibility study and being able to show a budget may be critical for grant
eligibility.
Total Other Improvements 1,279,766 7111.11110 3,673,554 5,000 3,678,554 3,616,639 3,930,000
Total Capital before Financing 11,416,938 4,788,580 9.749.723 (23,000) 9,726,723 9,625,239 11,509,200
Debt Service and Financing
Debt Service on Outstanding Bonds 2,204,670 2,266,775 2.298,121 "98.121 2,273,959 2,279,572
Transfer to Vail Rem, esmtent Authority - 1,400,000 1.400.000 (1.279.166) 120.834 2.479.515 390,000 Transfer federal grant money to VRA: VRA covering all expenditures for the
transit center project
Transfer from Dispatch Fund (75,000) - - -
Transfer from General Fund (441.000)
Total Debt Service and Financing: 1,688,670 3,666.775 3,698,121 (1,279,166) 2,418,955 4,753,474 2,6fi9, -72
Total Expenditures 13,105,608 8,455355 1 13,447,844 1 (1,302,166)1 12,145,678 1 14,378,713 14,178,772
Revenue Over (Under) Expenditures (1 1,739,945 1 (4,218344) 314,000 1 (3,904,544) (3,919,198) (5,261,272)
'Transfer from General Fund - - - - (3,659,000) - Transfer of General Fund find balance for West Vail Fire Station construction
Beginning Fund Balance 10,154,128 2,242271 8,981,869 8,981,869 5,077,325 4,817,127
Ending Fund Balance 8,981,869 3,982,216 4,763,325 5,077,325 4,817,127 (444,145)
\n 12/15/2009\n
5 -1 -6 \n
-6-
'FOWI OF VAIL 2009 BUDGET
SL \I MARY OF REVEI L.L. LXPEI DITLRLS. AI D CHAT GES H FUI D BALM CE
REAL ES' FATE 'IHAI SFER TAX
2009
2008 2009 2009 4th Proposed 2010 2011
Actual Budget Amended Supplemental Amended Budget N'orecast Comments
REV'EI EE
Real Estate Transfer Tax $ 9,091,917 $ 6,241,000 $ 3,420,000 $ (1,000,000) $ 2,420,000 $ 4,283,000 $ 3,561,000 $IM reduction in '09 based on market conditions: 2010 /2011: Ritz. Solatis and Four Seasons:
assu 5(Y%, sold in each year at 80%, of list price
Federal Grans 2,400 - 149,458 8,000 157.458 - $149K federal grant for the'1'imber Ridge/ Buffehr Creek path; $8K Weed management grant
Golf Course Lease 122.010 120,000 120,000 120,000 122.000 1 Annual lease payment from Vail Itecrcztion District
VRD repayment for promissory note 352,325 341,098 341098 34'.424 17,568 None based on $1.6 M loan at over 5 year,
luterg.- ,,enml Revenue 24,514 20,000 20,000 20,000 20,000 20,000 Lottery proceeds
Project R- obursenenns 4.102 2.500 2 -500 Ist Banksponsorship of shopping bags
Recreation Amenity Fees 54.822 25,000 47.000 25,000 72 -000 10,000 10,000 Based on actual collections in 2009
Earnings on Investments and Other 489.91 ; 162.500 81350 81,250 40,402 15,879 2009& 2010: Based on.5 % return on prior year's fund balance; 2011 based on 1
Front Revenue 9,789.678 6,920,825 1 4,181,306 1 (967,000)1 3,214,306 1 4,818,826 1 4,068,847
Capital Maintenance Expendinmes
Annual Pail, and Landscape Maintenance 1.143.289 1.365,882 1,290,882 8,000 1.298,882 1.'33.478 1,363.182 Ongoing path, park and open space maintenance, project mgmt: $75K reduction in expenses 2009.
Management Fee to General Fund (5 %) 435.051 312,050 170,000 (50,000) 120,000 214,150 178.050 5N, of RE7 "f Collections - fee remitted to the General Fund for administration
Rec. Path Capital Maint 325.114 153,540 193,540 193,540 150,000 104,745 Capital maintenance ofthe town's recreation path system
Tree Maintenance 65,986 60,000 109,954 109.954 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing. nco noes) :'09to
c ontinue with scale spraying on town -owned property at approx. $120 per n cc
Forest Health Management 259,607 265,000 265,000 '_65000 265,000 265,000 Pine beetle mitigation in conjunction w. forest Service
Street Furniture Replacement 14,178 20,000 25,983 2598' 22.500 22,500 Additions and replacement of street furuinre and to expand bike rack installations (at approx.
$1.000 per bike rack)
Park/ Playground Capital Maintenance 124.368 110,000 110,000 110,000 115000 90,000 Repair & maintenance ofplaygrounds, restrooms, etc.
Bald Mountain Underpass Maintenance 200,000 Reconstruction of retaining wall that supports bike path tlnough the underpass
Alpine Garden Support 90.000 55,620 55,620 55,620 55,620 65,564 Annual support: Flat with 2009
Black Gore Creek Sand Mitigation 93,431 90,000 180,569 180,569 90,000 100,000 Annual support of water protection programs: '09 to move a waterline to make room for additional
sand retention
Total Capital Nlaiutenanee 2,551,028 2,432,092 2,401,548 (42,000) 2,359,548 2,500,748 2,254,041
Other Improvements
Meadow Drive Strecscape 638,212 411.788 411,788 09 for West Meadow Drive (Library to Vail Roadh ongoing costs under contract
Kasos Ranch Bike Path 223,020 7,000 7,000 09 for wetland re- vegetation - the last task in resurfacing rev path from Sunburst to E. Vail
Fimber Ridge- Buffehr Creek Rd separation 700,000 700,000 Path from 7'ImberRidge to Roost: offset by Federal Grant of approx. $149K
Lionshead to Meadow Dr 202,500 202,500 202,500 Improvements to existing bike path along the stream
'rrailhead Development /Improvement 19,149 23,200 2 t?00 23,200 24,000 Improve hailheads; Continued need through 2012 (one trail per year)
Shared costs with VRD - ADA access at recreational facilities;'09 to remodel restroom at golf
ADA Compliance w/ VRD 24,968 10,000 85,881 85,881 10,000 10,000 c se hole k13: LH ouxilliary bldg ADA improvements (lift) and a ramp /restroom upgrade at the
Clubhouse.
Recreation Master Planning 73,128 - 6,415 6.4t - Concept and design ofrecreation asset improvement: _008/09 the Vail GoLfCcurse Clubhouse
Streamwalk ADA & Safety improvements 10,014 1,033 1.033 To cover a remaining engineering bill
Greenhouse - - 250,000 250,000 - Cost estimate includes concrete base and other construction costs related to installation of
greenhou
Construct widened N shoulder along all frontage roads: firn priority is Blue Cow Chute to East
Frontage Road Bike Lanes/Trails - - 150,000 150,000 - 2,275,000 Vail: path from FaiI Mtn School to E. Vail exit: 2009 for design ($50K) and survey work $100K
o n hold); construction was budgeted in 2010, but now pushed to 2011
Ford Park Master Plan - - 300,000 300,000 200,000 2- .150.000 Master planning and parking survey work (Phase 1); Reduced 2010 from $33M to $200K for
just the continuation of parking survey work.
Ford Park Improvements \n 200,000 200,000 12/15/2 09 \n Ford Park pathwork, restrooms and other improvements
Seibert Circle 85.534 212,696 212.69 To complete project
7
'LOW! OF VAIL 2009 BUDGET
SL \I MARY OF REVEI L.L. LXPEI Dli'LRES. AI D CHAT GES ll FUI D BALM CE
REAL ES' FATE 'IHAI SFER TAX
2009
2008 2009 2009 4th Proposed 2010 2011
Actual Budget Amended Supplemental Amended Budget N'orecast Comments
Raw Water / Irrigation Control 4,175 - 371,752 371,752 _ To reimburse Eagle River Water & San for infrastructure out at golf course: may see
re imbursement from VRD ($246K)
Kayak Fake-out - - 10,000 10,000 Kayak take -out area along stream (part ofOne Willow Bridge development agreement and must be
accounted for separately)
Stream Tract Encroachment Survey - 64,881 64,881 - Survey along Gore Creek
R2 Wnstmction ofplayground per safety plan; 20 years old: in -house design currently underway an
Red Sandstone Park - Per Safety plan 205 - 25,000 25.000 439,000 staff working on a plan to deal with parking and ADA requirements; $25K to finish design;
S439K to be re- evaluated in June '10
Booth Creek Placeround 15,000 Design in 2011; Construction in 2012
Booth Creek Park redevelopment 50,000 Design in 201 L Consnnetion in 2012
White Water Park 27,948 - 5,000 5.000 _ 3rd hole / bladder system at Whitewater Park- last pail ofproject is to program the water feature's
system
Skate Park 48.924 Per council's inquest 10/19/04 - temporary skate park
Art in Public Places - Pro / Art 131.537 75.000 215,156 215,156 80,000 80,000 To purchase sculptures, artwork, art programs and events; remainder is re- appropriated each year
Programs to accumulate enough funds
Public Art - Morales relocation 125,000 125,000 Transferred from Seibert project to cover cost of relocating the Morales artwork
Public Art - Meadow Drive Entry - 85,000 85,000 - 'Transferred in '09 from streetscape project to cover cost of new Meadow Drive entry feature
Public Art- Operating 78.457 R4 ±59 84,359 84,359 85,157 87,712 A1PP salary and operating expenses related to RE1T
Landscape Medians 16,502 300,000 300,000 _ Frontage road medians alongside redevelopment projects; working on lighting plan in front of
Solaris, Vail Plaza and Four Seasons; remainder to 2010
Public Restrooms 58,075 - - - 670,000 09 7 car down and rebuild (and enlarge) Ford Park resnoom; Restrooms at W. Meadow Drive &
Vail Road: Per 10121 Mm, pushed from'09 to'I1
Envicomnemal Sustainability 221 .542 255.000 315,000 311.000 250,000 250,000 Environmental projects such as energy efficiency studies of municipal buildings, recycling
programs. etc.
Capital Paid for by RETT Funds: 1.662,576 6511,1159 4,151,661 4.151.661 1,064,157 5,611,712
VRD- Managed Facility Projects
Recreation Enhancement Account - 120000 1 120,000 122,000 124,440 Reserve account for golf course improvements - funded by annual lease revenue
GolfCourse Irrigation - VRD's portion 1,607322 1607.522 1,607,522 Finance VRD's portion of irrigation system replacement (5 -year payback)
Golf Course Irrigation 1,607.522 1.446,522 1,446,522 Based on estimates from Borne Engineering split 50% with VRD (10% reduction)
Golf Course Clubhouse, Starter Shack, etc. 602 -175 542,175 542.175 33,000 900,000 Improvements to maintenance building and main clubhouse
Golf Course - Other Improvements 634,737 571,237 571,237 200,000 50,000 ADA access to clubhouse: bridge and retaining wall repairs
Dobson lee Arena 38,943 1,085,993 975,993 975,993 100,000 15,000 09 Roof and central air repair, outer years lighting and locker rooms
Ford Park /'Tennis Center Improvements 16,800 115,986 115,986 115,986 175,000 200,000 Refi"bishing of Ford Park tennis courts, walkways & restroom roof per lease agreement; delayed
provemen due to park master planning
Athletic Fields 20,280 18,280 18.280 09 irrigation system
Youth Services 164.983 164,983 164,983 25,000 09 ADA access and furnaces
Gymnastics Center 1.338 311,621 27, 621 27, 621 25,000 09 retaining walls: '10 mechanical improvements
Nature Center 10,000 10 wood open rail fencing
Total N'RD- Managed Facility Projects 57,081 5,989,819 5,590,319 5,590,319 690,000 1,289,440
Total Expenditures 4,270,685 9,071,970 1 12,143,528 1 (42,000)1 12,101,528 1 4,254,905 1 9,155,193
Revenue Over (Under) Expenditures 5,518,993 (2,151,145) (7,962,222) (925,000) (8,887,222) 563,921 (5,086346)
Beginning Fund Balance 11,769,273 6.929,791 17,288,266 ]7,288,266 8,401,044 8,964,965
Ending Fund Balance $ 17,288,266 $ 4,778,646 $ 9,326,044 $ 8,401.044 $ 8,964,965 $ 3,878,619
\n 12/15/2009 \n
5 -1 -8 \n
-8-
TOW1 OF VAIL 2010 BUDGET
SUMMARY OF REVEI UE, EXPEI DITURES, Al D CHAI GES II FU! D BALAI CE
DISPATCH SERVICES FUI D
2009
2008 2009 2009 4th Proposed 2010 2011
Actual Budget Amended Supplemental Amended Bud Forecast
Revenue
E911 Board Revenue $ 607,183 $ 657,015 $ 688,918 S 688,918 $ 754,108 775,506
Interagency Charges 1,050,439 1,157,497 1,157,497 1,157,497 1,162,231 1,181,270
Town of Vail Interagency Charge 533,164 543,072 543,072 543,072 522,213 544,220
Earnings on Investments 18,763 12,142 5,000 5,000 5,000 10,000
Other 7,500 - 69,750 79,599 149,349 - -
Total Revenue 2,217,049 2,369,726 2,464,237 79,599 2,543,836 2,443,552 2,510,996
Expenditures
Salaries & Benefits 1,588,183 1,732,699 1,753,602 1,753,602 1,854,062 1,933,396
Operating, Maintenance & Contracts 459,767 499,535 499,535 6,599 506,134 511,633 527,600
Capital Outlay 50,121 135,000 124,750 73,000 197,750 50,000 50,000
Total Expenditures 2,098,071 2,367,234 2,377,887 79,599 2,457,486 2,415,695 2,510,996
Revenue Over (Under) Expenditures 118,978 2,492 86,350 - 86,350 27,857 0
Transfer to Capital Projects Fund (75,000) - - - -
Beginning Fund Balance 918,366 821,458 962,344 962,344 1.048,694 1,076,551
Ending Fund Balance S 962,344 S 823,950 S 1,048,694 S 1,048,694 S 1,076,5 S 1,076,
\n - t2/15/2009\n
5 -1 -9 \n
TOWI OF VAIL 2009 BUDGET PROPOSAL
SUMMARY OF REVEI EVE, EXPEI DITURES Al D CHAI GES II FCI D BALAI CE
HEALTH II SURAI CE FCI D
2009
2008 2009 2009 4th Proposed 2010 2011
A Budget Am Supplemental Amend Bu Forecast
Revenue
Town of Vail Interagency Charge - Premiums $ 2,394,290 $ 2,515,000 $ 2,515,000 $ 2,515,000 $ 2,510,000 $ 2,510,000
Employee Contributions 286,058 288,000 288,000 (20,000) 268,000 305,000 258,000
Insurer Proceeds 111,957 20,000 20,000 125,000 145,000 100,000 32,000
Earnings on Investments 35,866 24,719 24,719 24,719 5,000 -
Total Revenue 2,828,171 2,847,719 2,847,719 105,000 2,952,719 2,920,000 2,800,000
Expenditures
Healthlnusranec Premiums 287,533 339,660 339,660 339,660 365,000 340,000
ClahnsPaid 2,163,853 2,448,059 2,448,059 50,000 2,498,059 2,650,000 2,510,000
Short-term Disability Pay 7,442 40,000 40,000 40,000 35,000 40,000
Professional Fees 20,000 20,000 20,000 20,000 20,000 25,000
Total Expenditures 2,478,828 2,847,719 2,847,719 50,000 2,897,719 3,070,000 2,915,000
Revenue Over (Under) Expenditures 349,343 - - 55,000 55,000 (150,000) (115,000)
Beginning Fund Balance 990,117 1,089,099 1,089,099 1,089,099 1,144,099 994,099
Ending Fund Balance $ 1.332460 $ 109.099 $ 1.089,099 $ 1,144,099 $ 994,099 $ 879,099
\n 112/15/2009\n
5- 1 -10 \n
TOWI OF VAIL 2009 BUDGET PROPOSAL
SUMMARY OF REVEI UE, EXPEI DITURES Al D CHAI GES II FUI D BALAI CE
HEAVY EQUIPMEI T FUI D
2009
2008 2009 2009 4th Proposed 21110 2011
Actual Budget Amended S upplemental Amended Bud F
Revenue
Town of Vail Interagency Charge $ 3,067,497 $ 2,910,595 $ 2,703,886 $ 2,703,886 $ 2,836,464 $ 3,243.(,53
Insurance Reimbursements & Other 111,337 38,800 58,800 58,800 - -
Earnings on Investments 41,169 37,000 8,000 8,000 10,298 10,172
Equipment Sales and Trade -ins 77,964 79,880 79,880 12,000 91,880 123,240 233,580
Total Revenue 3,297,967 3,066,275 2,850,566 12,000 2,862,566 2,970,002 3,487,405
Expenditures
Salaries & Benefits 899,228 1,010,532 942,623 942,623 965,912 986,368
Operating, Maintenance & Contracts 1,424,612 1,294,625 1,155,825 1,155,825 1,244,911 1,282,258
Capital Outlay 640,907 740,500 740,500 112,000 852,500 784,500 980,100
Total Expenditures 2,964,747 3,045,657 2,838,948 112,000 2,950,948 2,995,323 3,248,726
Revenue Over (Under) Expenditures 333,220 20,618 11,618 (100,000) (88,382) (25,321) 238,679
Beginning Fund Balance 1,734,787 1,617,232 2,068,007 (4,189) 2,063,818 1,975,436 1,950,115
Ending Fund Balance $ 2,0r,S,007 $ 1.637,350 I 2.079.6 I 1.975.430 $ 1.950.115 $ 2,188,794
\n 1f12/15/2009\n
5- 1 -11 \n
ORDII Al CE 10. 24
SERIES OF 2009
Al ORDII Al CE MAKII G BUDGET ADJUSTMEI TS TO THE TOWI OF VAIL GE1 ERAL
FUI D, CAPITAL PROJECTS FUI D, REAL ESTATE TRAI SFER TAX FUI D, DISPATCH
SERVICES FUI D, HEAVY EQUIPMEI T FUI D Al D HEALTH 11 SURAI CE FUI D OF THE
2009 BUDGET FOR THE TOW1 OF VAIL, COLORADO; Al D AUTHORIZII G THE SAID
ADJUSTMEI TS AS SET FORTH HEREII ; Al D SETTII G FORTH DETAILS II REGARD
THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2009 which could not have been
reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 25, Series of
2008, adopting the 2009 Budget and Financial Plan for the Town of Vail, Colorado; and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available
to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with
Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain
budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL,
COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2009 Budget and Financial Plan for the Town
of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ 141,412
Capital Projects Fund (1,302,166)
Real Estate Transfer Tax Fund (42,000)
Dispatch Services Fund 79,599
Heavy Equipment Fund 112,000
Health Insurance Fund 50,000
Total $ (961,155)
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason
held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and
the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection,
sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Ordinance No. 24, Series of 2009
\n 12/15/2009 \n
5- 1 -12 \n
3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and
proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town
of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or
proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal
of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded
unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are
repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw,
order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST
READING this I st day of December, 2009, and a public hearing shall be held on this Ordinance on the 15th
day of December, 2009, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the
Municipal Building of the town.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 15th day
of December, 2009.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 24, Series of 2009
\n 12/15/2009 \n
5- 1 -13 \n
M.
iV f3i7 4!� T' i
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 15, 2009
ITEM /TOPIC: Resolution No. 27, Series of 2009 A Resolution Approving an
Intergovernmental Agreement Between the Town of Vail and the County of Eagle Regarding
Animal Control Services; and Setting Forth Details in Regard Thereto.
PRESENTER(S): Matt Mire
ACTION REQUESTED OF COUNCIL: Approve the Intergovernmental Agreement (the
"IGA "), and authorize the Town Manager to sign and enter into the IGA on behalf of the TOV
with Eagle County.
BACKGROUND: Eagle County (the "County ") and the Town of Vail (the "Town ") wish to enter
into an Intergovernmental Agreement (the "IGA ") for the provision of Animal Services to the
Town. The General Animal Services shall include: A minimum of 60 hours of patrol per month;
administration and enforcement of Title 6 of the Town of Vail Municipal Code; the county will
provide the Town with monthly and annual reports of service; animal sheltering services for
animals attributable to the Town; and twenty -four hours per day of Emergency On -Call
Service. This is an annual agreement and the Town Council's approval of this resolution is
required to enter into an IGA.
STAFF RECOMMENDATION: Approve the IGA and authorize the Town Manager to sign and
enter into the IGA with Eagle County.
ATTACHMENTS:
Resolution No. 27, Series of 2009
Exhibit A Animal Services IGA
\n 12/15/2009 \n
RESOLUTION NO. 27
Series of 2009
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE
TOWN OF VAIL AND THE COUNTY OF EAGLE FOR ANIMAL CONTROL SERVICES; AND
SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town "), in the County of Eagle and State of Colorado
is a home rule municipal corporation duly organized and existing under the laws of the State of
Colorado and the Town Charter (the "Charter "); and
WHEREAS, the members of the Town Council of the Town (the "Council ") have been
duly elected and qualified; and
WHEREAS, THE Town and the County of Eagle (the "County ") wish to enter into an
Intergovernmental Agreement (the "IGA ") authorizing the County to provide animal services within
the Town limits; and
WHEREAS, the Council considers it in the interest of the public health, safety and welfare
to provide animal control services; and
WHEREAS, the Council's approval of Resolution No. 27, Series 2009, is required to enter
into an IGA.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
Section 1. The Council hereby approves and authorizes the Town Manager to enter
into the IGA with the County for animal control services, in substantially the same form as
attached hereto as Exhibit A and in a form approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Vail held this 15 day of December, 2009.
Richard Cleveland
Town Mayor
ATTEST:
Lorelei Donaldson,
Town Clerk
Resolution No. 27, Series 2009 \n 12/15/2009 \n
6 -1 -1 \n
INTERGOVERNMENTAL AGREEMENT
BETWEEN
THE COUNTY OF EAGLE, STATE OF COLORADO
AND
THE TOWN OF VAIL
This Agreement made this day of 2010, by and
between the County of Eagle, State of Colorado, a body corporate and politic (the
"County ") and the Town of Vail, a municipal corporation (the "Town ").
WITNESSETH
WHEREAS, the Town desires to contract with the County for the performance of
the hereinafter described Animal Services on the terms and conditions hereinafter set
forth; and
WHEREAS, the County is agreeable to rendering such Animal Services on the
terms and conditions hereinafter set forth; and
WHEREAS, this Intergovernmental Agreement is authorized pursuant to
Sections 29 -1 -201 and 30 -11 -101, Colorado Revised Statutes, as amended, and Article
XIV, Section 18, of the Colorado Constitution.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants, conditions and
promises contained herein, the parties hereto agree as follows:
SECTION 1. TERRITORY COVERED
The territory covered by this Agreement is all of that certain property legally described
as the Town of Vail.
SECTION 2. DEFINITIONS.
Emergency On -Call Service is defined as any emergency call received by the
County for which Animal Service assistance is required and no Animal Service Officer is
on duty to respond.
Shelter means The Eagle County Animal Shelter located at 1400 Fairgrounds
Road, Eagle, Colorado, and any other shelter facility operated or designated by County.
Unclaimed Day is defined as a calendar day or any part thereof during which an
unclaimed animal is confined in Shelter on behalf of the Town.
\n 12/15/2009 \n
6 -2 -1 \n
SECTION 3. SCOPE OF SERVICES
The County agrees to provide General Animal and Emergency On -Call Services within
the Town of Vail as follows:
A. General Animal Services shall include:
i. A minimum of 60 hours of patrol per month, consisting of inspection tours
looking for violations or responding to complaints.
ii. Administration and enforcement of the current Title 6, Animals of the
Municipal Code of the Town of Vail presently in effect, and as may be
subsequently amended.
iii. The County shall provide the Town with monthly reports and an annual
report of services provided pursuant to this Agreement. Such reports shall
include, by way of example only, the number of calls for service, number
of animals sheltered, number of Unclaimed Days, and number of citations
issued, as they apply to the Town of Vail.
iv. Animal sheltering services for animals attributable to the Town, of the
nature and quality customarily provided at the Shelter. Animals
attributable to the town are animals impounded within the Town of Vail
and animals owned by persons dwelling, permanently or temporarily, in
the Town of Vail.
B) Twenty -four (24) hours per day Emergency On -Call Service (via County
answering service when the Shelter not open).
i. Emergency On -Call Service will be provided during the period when an
Eagle County Animal Service Officer is not on duty. In the event that an
Eagle County Animal Service Officer is not immediately available to
respond to an incident or emergency, the Town of Vail will provide
available personnel to secure the scene and administer control of the
situation until the Eagle County Animal Service Officer arrives to resolve
said incident.
SECTION 4. OFFICIAL STATUS
For the purpose of performing the Animal Services and functions set forth in this
agreement, Eagle County Animal Services shall enforce, as the Town's agent, the
Municipal Ordinances relating to animals now in effect and as amended from time to
time.
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SECTION 5. EQUIPMENT
The County shall furnish and supply, at its sole expense, all necessary labor,
supervision, equipment, motor vehicles, office space, and operating and office supplies
necessary to provide the services to be rendered hereunder.
SECTION 6. COMPENSATION
The Town of Vail agrees to pay the County, monthly, the sum of $3,575.00 for General
Animal Services.
On -Call Emergency Service shall be billed at: $50.00 per hour.
The Town of Vail agrees to pay the County, on or before the fifteenth day of each
month, for General Animal and On -Call Emergency Services rendered the previous
month.
All fees and expenses recovered at or for the Shelter will remain with the County.
All court fines and costs will remain with the court of venue.
The County shall administer the County's Dog License Program for the Town. Monies
collected from residents of the Town shall belong to the County.
SECTION 7. PERSONNEL
The Eagle County Animal Services Officer shall have full cooperation from the Town of
Vail, its public works, its police officers and /or their respective officers, agents, and
employees, so as to facilitate the performance of this Agreement.
The rendition of Animal Services provided for herein, the standards of performance, the
discipline of officers, and other matters incident to the performance of such services and
the control of personnel so employed, shall remain in the County.
All persons employed in the performance of such Animal Services for the Town of Vail,
pursuant to this agreement, shall be County employees, except for Town personnel
used to secure the scene as described in Section 3.
SECTION 8. LIABILITY AND INSURANCE
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A. The County, its officers and employees, shall not be deemed to assume
any liability for intentional or negligent acts, errors, or omissions of the
Town or of any officer or employee thereof. Likewise, the Town, its
officers and employees, shall not be deemed to assume any liability for
intentional or negligent acts, errors or omissions of the County or by any
officer or employee thereof.
B. The County agrees to indemnify, defend and hold harmless to the extent
allowed by law, the Town, its respective agents, officers, servants and
employees of and from any and all loss, costs, damage, injury, liability,
claims, liens, demands, action and causes of action whatsoever, arising
out of or related to the County's intentional or negligent acts, errors or
omissions or that of its agents, officers, servants, and employees, whether
contractual or otherwise. Likewise, the Town agrees to indemnify, defend
and hold harmless to the extent allowed by law, the County, its respective
agents, officers, servants and employees of and from any and all loss,
costs, damage, injury, liability, claims, liens, demands, action and causes
of action whatsoever arising out of or related to the Town's intentional or
negligent acts errors or omissions or that of its agents officers, servants
and employees, whether contractual or otherwise.
C. The County and the Town shall respectively provide its own public liability,
property damage, and errors and omissions insurance coverage as each
party may deem adequate and necessary for any potential liability arising
from this Agreement. Further, the County and the Town, respectively,
shall name, subject to the approval of each respective party's insurance
carriers, the other respective party as a co- insured under such insurance
policies to the extent of any potential liability arising under this Agreement
and, upon reasonable written request, shall furnish evidence of the same
to the other respective party.
SECTION 9. TERM AND TERMINATION
This Agreement is effective January 1, 2010 and shall end on the 31st day of
December, 2010. Either party shall have the right to terminate this agreement with or
without cause at any time by giving the other party thirty (30) days' prior written notice of
termination. Upon termination, the County shall be entitled to compensation for
services performed prior to such termination (calculated by prorating the monthly rate
for the number of days the County performed General Animal Services and adding all
charges for any additional services, including Emergency On Call Services, performed
by the County during that time), and both parties shall thereafter be relieved of any and
all duties and obligations under this Agreement.
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Obligations of the Town of Vail and the County, respectively, after the current fiscal
year, are contingent upon funds for the purpose set forth in this Agreement being
appropriated, budgeted and otherwise made available.
SECTION 10. GENERAL PROVISIONS
A. Notices. All notices, requests, consents, approvals, written instructions,
reports or other communication by the Town of Vail and the County, under
this Agreement, shall be in writing and shall be deemed to have given or
served, if delivered or if mailed by certified mail, postage prepaid or hand
delivered to the parties as follows:
Town of Vail:
Town Attorney
Town of Vail
75 S. Frontage Road
Vail, Colorado 81657
County of Eagle:
Eagle County Attorney
P.O. Box 850
Eagle, CO 81631
Either party may change the address to which notices, requests, consents,
approvals, written instructions, reports or other communications are to be
given by a notice of change of address given in the manner set forth in this
paragraph A.
B. This agreement does not and shall not be deemed to confer upon or grant
to any third party any right to claim damages or to bring any lawsuit, action
or other proceedings against either the Town or the County because of
any breach hereof or because of any terms, covenants, agreements or
conditions contained herein.
C. No modification or waiver of this Agreement or of any covenant, condition,
or provision herein contained shall be valid unless in writing and duly
executed by the party to be charged therewith.
D. This written Agreement embodies the whole agreement between the
parties hereto and there are no inducements, promises, terms, conditions,
or obligations made or entered into either by the County or the Town other
than those contained herein.
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E. This Agreement shall be binding upon the respective parties hereto, their
successors or assigns and may not be assigned by anyone without the
prior written consent of the other respective party hereto.
F. All agreements and covenants herein are severable, and in the event that
any of them shall be held invalid by a court of competent jurisdiction, this
Agreement shall be interpreted as if such invalid Agreement or covenant
were not contained herein.
G. The Town has represented to the County and, likewise, the County has
represented to the Town, that it possesses the legal ability to enter into
this Agreement. In the event that a court of competent jurisdiction
determines that either of the parties hereto did not possess the legal ability
to enter into this Agreement, this Agreement shall be considered null and
void as of the date of such Court determination.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement the day and year first above written.
COUNTY OF EAGLE, STATE OF
COLORADO, By and Through Its
ATTEST: BOARD OF COUNTY COMMISSIONERS
By: By:
Clerk to the Board of Sara J. Fisher, Chairman
County Commissioners
ATTEST: TOWN OF VAIL
By:
Town Clerk Manager
c\animalWail.con
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M.
iV f3i7 4!� T' i
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 15, 2009
ITEM /TOPIC: Resolution No. 28, Series of 2009, a resolution approving an intergovernmental
agreement between the Town of Vail and Eagle County for the provision of law enforcement
services within unincorporated Eagle County; and setting forth details with regard thereto.
PRESENTER(S): Dwight Henninger
ACTION REQUESTED OF COUNCIL: Approve the Intergovernmental Agreement (the
"IGA "), and authorize the Town Manager to sign and enter into the IGA on behalf of the Town
with Eagle County.
BACKGROUND: The Town of Vail peace officers ( "Municipal Officers ") are authorized by the
Town of Vail (the "Town ") and the terms of C.R.S. §16- 3- 110(1)(a) to act when a felony or
misdemeanor is committed in a Municipal Officer's presence regardless of whether the
Municipal Officer is within the Town's boundaries or whether that Municipal Officer is on duty.
The Eagle County Sheriff's duty is to preserve the peace within Eagle County (the "County "),
including the unincorporated areas of the County, some of which unincorporated areas are
adjacent to Town boundaries. The intermixing of municipal and county jurisdictions may cause
potential confusion as to the actual jurisdictionof each entity's peace officers. The County and
Town desire that the Municipal Officers perform law enforcement functions and enforce the
state's law within those portions of unincorporated Eagle County as necessary in the interest
of public safety. It is necessary to have the Town Council's approval of this Resolution No. 28,
Series of 2009 to enter into an IGA.
STAFF RECOMMENDATION: Approve the IGA and authorize the Town Manager to sign and
enter into the IGA on behalf of the Town with Eagle County.
ATTACHMENTS:
Resolution No. 28, Series of 2009
Exhibit A IGA
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RESOLUTION NO. 28
Series of 2009
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE
TOWN OF VAIL AND EAGLE COUNTY FOR THE PROVISION OF LAW ENFORCEMENT
SERVICES WITHIN UNINCORPORATED EAGLE COUNTY; AND SETTING FORTH DETAILS
IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town "), in the County of Eagle and State of Colorado
is a home rule municipal corporation duly organized and existing under the laws of the State of
Colorado and the Town Charter (the "Charter "); and
WHEREAS, the members of the Town Council of the Town (the "Council ") have been
duly elected and qualified; and
WHEREAS, the Town's peace officers are authorized by the Town and the terms of
C.R.S. §16- 3- 110(1)(a) ( "Municipal Officers ") to act when a felony or misdemeanor is committed
in a Municipal Officer's presence regardless of whether the Municipal Officer is within the Town's
boundaries or whether that Municipal Officer is on duty; and
WHEREAS, the Town and Eagle County (the "County ") wish to enter into an
Intergovernmental Agreement ( "IGA ") authorizing the Municipal Officers to perform law
enforcement functions and enforce the State law's within portions of unincorporated Eagle County
as necessary in the interest of public safety; and
WHEREAS, the Council's approval of Resolution No. 28, Series 2009, is required to enter
into an IGA.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
Section 1. The Council hereby approves and authorizes the Town Manager to enter
into the IGA with the County for the provisions of law enforcement services within the
unincorporated Eagle County, in substantially the same form as attached hereto as Exhibit A and
in a form approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Vail held this 15 day of December, 2009.
Richard Cleveland
Town Mayor
ATTEST:
Lorelei Donaldson,
Town Clerk
Resolution No. 28, Series 2009 An 12/15/2009 \n
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INTERGOVERNMENTAL AGREEMENT BETWEEN
THE TOWN OF VAIL AND EAGLE COUNTY FOR THE PROVISION OF LAW
ENFORCEMENT SERVICES WITHIN UNINCORPORATED EAGLE COUNTY
THIS AGREEMENT is made and entered into this day of , 2010, by and
between the Town of Vail Police Department and the Town of Vail (hereinafter jointly referred
to as the "Town ") and the Eagle County Sheriffs Office and the County of Eagle (hereinafter
jointly referred to as the "County "). Collectively these entities are also referred to as the
"Parties."
RECITALS
WHEREAS, the Parties enter into this Agreement under the general authority of local
governments of the State of Colorado to contract with one another for the provision of services
pursuant to C.R. S. §29 -1 -201, et seq., Article XIV, Section 18 of the Colorado Constitution; and
WHEREAS, the Town is empowered to provide law enforcement functions within its
incorporated boundaries; and
WHEREAS, the Town's peace officers as defined by C.R.S. § 16 -3 -110 (1)(a)
( "Municipal Officers ") are authorized by the Town and the terms of C.R.S. § 16 -3 -110 to act
when a felony or misdemeanor is committed in a Municipal Officer's presence regardless of
whether that Municipal Officer is within the Town's boundaries or whether that Municipal
Officer is on duty; and
WHEREAS, it is the Sheriff s duty to preserve the peace within Eagle County, including
the unincorporated areas of Eagle County, some of which unincorporated areas are adjacent to
Town boundaries; and
WHEREAS, the intermixing of municipal and county jurisdictions may cause potential
confusion as to the actual jurisdiction of each entity's peace officers; and
WHEREAS, the County and the Town desire that the Municipal Officers perform law
enforcement functions and enforce the state's statutes within those portions of unincorporated
Eagle County as necessary in the interest of public safety; and
WHEREAS, the County and the Town also desire that the Municipal Officers act when a
Municipal Officer observes a felony, misdemeanor, crime, or other statutory offense being
committed while that Municipal Officer is engaged in official police duties; and
WHEREAS, the County and the Town enter into this Agreement under the specific
authority to contract for the provision of law enforcement services pursuant to C.R.S. §30 -11-
410 (2).
NOW, THEREFORE, for and in consideration of the mutual covenants, conditions and
promises contained herein, the adequacy of which are hereby acknowledged, the Parties agree as
follows:
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1. The Town, through its Police Department, will be authorized to provide general law
enforcement services in that portion of unincorporated Eagle County to the extent and the
manner hereinafter set forth. For purposes of this agreement, general law enforcement services
shall consist of responding to, investigating, and enforcing violations of the Colorado Criminal
Code or other Colorado statute that the Eagle County Sheriffs Office is authorized to enforce in
a manner consistent with the level of performance of peace officers throughout the State of
Colorado. General law enforcement services may also consist of patrolling the area adjacent to
the town to the extent determined necessary by the Town in its discretion.
2. The Town, through its Police Department, will be authorized to act and otherwise provide
general law enforcement services in any situation in which a felony, misdemeanor, crime or
other statutory offense has been or is being committed in such Municipal Officer's presence
when such Municipal Officer is in unincorporated Eagle County due to official police duties.
3. The Town shall notify the Sheriff of all felony and other serious criminal incidents
originating in the unincorporated areas of Eagle County and the Sheriff shall be given the option
to retain primary jurisdiction in those incidents. Nothing in this Agreement shall be construed to
limit or otherwise affect the law enforcement authority of the County or the Town.
4. As for Municipal Officers, management of the rendering of services, leadership and
supervision, the standards of performance, the discipline of officers and other matters incident to
the performance of law enforcement services and the review of personnel so employed, shall
remain with the Town.
5. The Town shall provide to the County a quarterly report detailing law enforcement
service activities provided under this Agreement. Said report shall detail number and type of
criminal complaints, property loss, crime analysis data and recommendations as to beneficial
alteration of services, if any.
6. All citations written by a Municipal Officer for violations of any Colorado State Statute
or law in unincorporated Eagle County shall command the alleged violator to appear before the
Eagle County Court. The Town personnel shall be available to appear before the Eagle County
Court as needed to prosecute each violation.
7. The Town shall furnish and supply all necessary labor, equipment, and all supplies
necessary to maintain the service to be rendered herein.
8. The Town shall have full cooperation from the County, its officers, agents and employees
so as to facilitate the performance of this Agreement. Each Party shall give prompt and due
consideration to all requests from the other Party regarding delivery of general law enforcement
services and shall work cooperatively to achieve the service called for herein. Such request may
be transmitted in person, by phone, radio, electronic medium, or by a third party. Any
reasonable transmittal shall be sufficient to invoke this Agreement.
9. The Parties enter into this Agreement as separate, independent governmental entities and
officials and shall maintain such status throughout. Employees assigned under this Agreement
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shall be considered and shall remain employees of their respective law enforcement agencies at
all times and for all purposes under this Agreement. No employee of the Town shall be deemed
an employee of the County, even if the Municipal Officer acts on the County's behalf under this
Agreement.
10. The County shall not be called upon to pay or assume any liability for the direct payment
of any salaries, wages or other compensation to any Town personnel performing services
hereunder. Additionally, the County shall not be liable for compensation or indemnity to any
Town personnel for injury or sickness arising out of his /her performance under this Agreement.
11. To the extent allowed by law, each Party agrees to indemnify, defend and hold harmless
each other, their respective agents, officers, and employees of and from any and all loss, costs,
damages, injuries, liabilities, claims, liens, demands, actions and causes of actions brought by a
third party, whatsoever, arising out of or related to the respective Parties performance or
nonperformance under this Agreement. Neither Party shall be deemed to assume any liability for
intentional or negligent acts of the other Party. By agreeing to this provision, the parties do not
waive or intend to waive the limitations on liability which are provided to the Parties under the
Colorado Governmental Immunity Act, C.R.S. § 24 -10 -101, et seq., The provisions of C.R.S. §
29 -5 -108 shall not apply to activities conducted pursuant to this Agreement.
12. Each Party shall provide its own public liability and property damage insurance coverage
as it may deem necessary for any potential liability arising from the services to be provided
under this Agreement.
13. Unless sooner terminated as provided hereunder, this Agreement shall be effective from
the date of its execution though December 31, 2010. Notwithstanding the foregoing provisions,
either Party, with or without cause, may terminate this Agreement upon the giving of ten (10)
days prior written notice of such termination to the other respective Party. It is the intent of the
Parties that this Agreement shall be renewed for additional one (1) year periods following the
end of the initial period, and unless one of the Parties gives notice to the other at least ten (10)
days prior to the end of the initial period, or then current additional period, that such Party
desires to terminate this Agreement or to re- negotiate the terms, this Agreement shall be
automatically extended for additional periods of twelve (12) months. After the initial period, this
Agreement shall run from January 1 st to December 31 of each respective year.
14. The Parties agree that this Agreement is contingent upon all funds necessary for the
performance of this Agreement being budgeted, appropriated and otherwise made available. It is
expressly understood that any financial obligations that may arise hereunder, whether direct or
contingent, shall only extend to payment of monies duly and lawfully appropriated by the
governing body of either Party. Should any of the Parties fail to undertake the project because
necessary funds have not been budgeted or duly appropriated, this Agreement may be terminated
by either Party.
15. Any written notices required or permitted to be given hereunder shall be delivered
personally or sent by first class mail, postage prepaid, addressed to the Parties at the addresses
set forth below or at such other address as either Party may hereafter designate by written notice
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to the other Party given in accordance herewith. Notice will be deemed given on the date of
delivery or three business days after deposit in a U.S. Postal Service depository.
County: Sheriff Joe Hoy
P.O. Box 359
885 East Chambers Avenue
Eagle, Colorado 81631
(970) 328 -8500 (telephone)
(970) 328 -1448 (fax)
With a copy
to: Eagle County Attorney's Office
P.O. Box 850
Eagle, Colorado 81631
(970) 328 -8685 (telephone)
(970) 328 -8699 (fax)
Town: Chief Dwight Henninger
75 S. Frontage Road
Vail, Colorado 81657
(970) 479 -2210 (telephone)
(970) 479 -2216 (fax)
With a copy
to: Town Attorney's Office
75 S. Frontage Road
Vail, Colorado 81657
(970) 479 -2460 (telephone)
(970) 479 -2157 (fax)
16. This Agreement and the rights and obligations created hereby shall be binding upon and
inure to the benefit of the Parties hereto and their respective successors and assigns, and may not
be assigned by any Party without the prior written consent of the other Party.
17. Nothing herein expressed or implied is intended or should be construed to confer or give
to any person or corporation or governmental entity other than the Town and County, any right,
remedy or claim under or by reason hereof or by reason of any covenant or condition herein
contained.
18. If any portion of this Agreement is held invalid or unenforceable for any reason by a
court of competent jurisdiction as to either Party or as to both Parties, such portion shall be
deemed severable and its invalidity or its unenforceability shall not affect the remaining
provisions; such remaining provisions shall be fully severable and this Agreement shall be
construed and enforced as if such invalid provisions had never been inserted into this Agreement.
19. This Agreement may be amended, modified, or changed in whole or in part only by
written agreement duly authorized and executed by the Parties hereto.
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20. The law of the State of Colorado shall be applied in the interpretation, execution and
enforcement of this Agreement. Venue for any action arising out of any dispute pertaining to
this Agreement shall be exclusive in Eagle County, Colorado
21. This Agreement represents the full and complete understanding of the Parties, and
supersedes any prior agreements, discussions, negotiations, representations or understandings of
Parties with respect to the subject matter contained herein.
IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be executed
and be effective as of the day and year first above written.
COUNTY OF EAGLE, STATE OF
COLORADO BY AND THROUGH ITS
CHAIRMAN TO THE BOARD OF COUNTY
COMMISSIONERS
By:
Sara Fisher, Chairperson
ATTEST:
BY:
Clerk to the Board
EAGLE COUNTY SHERIFF'S OFFICE
BY AND THROUGH ITS SHERIFF
By:
Joe Hoy, Sheriff
TOWN OF VAIL, STATE OF COLORADO
BY AND THROUGH ITS TOWN MANAGER
By:
Stan Zemler, Town Manager
ATTEST:
BY:
Clerk to the Town of Vail
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