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2010-02-16 Agenda and Support Documentation Town Council Work Session
VAIL TOWN COUNCIL WORK SESSION AGENDA +` T (TF Via' VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:10 P.M., FEBRUARY 16, 2010 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM /TOPIC: The Vail Town Council will meet as the Vail Local Marketing District (VLMD) at 12:30 p.m. prior to the Work Session. Recap of 2009 group sales, update on the 2010 efforts of the VLMD and answer any questions. (15 min.) PRESENTER(S): Chris Romer / Vail Valley Partnership BACKGROUND: Romer will give a recap of the 2009 group sales efforts and an update on the 2010 efforts to the VLMD and answer any questions. 2. ITEM /TOPIC: The Vail Town Council will meet as the Vail Reinvestment Authority (VRA) at 12:45 p.m. prior to the Work Session. Award of Transit Center Design Contract. Resolution No. 1, Series of 2010, a resolution adopting an amended budget and making appropriations to pay the costs, expenses, and liabilities of the Vail Reinvestment Authority (VRA) for its fiscal year January 1, 2010 through December 31, 2010. (10 min.) PRESENTER(S): Kathleen Halloran / Greg Hall 3. ITEM /TOPIC: PEC /DRB Update (15 min.) PRESENTER(S): Warren Campbell 4. ITEM /TOPIC: An analysis of the Town's adopted parking requirements and policies. The purpose of this analysis is to provide the Town Council with an understanding of how the Town Code regulates parking and an understanding of the results of those regulations and policies. (60 min.) PRESENTER(S): Bill Gibson / Greg Hall ACTION REQUESTED OF COUNCIL: Listen to a Staff presentation, ask \n 2/16/2010 \n questions, and provide direction for any policy or Town Code changes. BACKGROUND: At its February 2, 2010, hearing the Vail Town Council requested that Staff provide an analysis of the Town's adopted parking requirements and policies. The Town's parking regulations were established in 1973 as part of Vail's original Town Code. Several of the Town's current parking policies such as credits for multiple use parking facilities and the exemption of certain properties from the parking requirements began at this time. In 1990 the Town of Vail constructed the VailVillage parking structure to help the community "catch -up" on past parking deficiencies and to create additional public parking capacities for future needs. Significant parking policy changes occurred in 2000 when the parking requirements were reduced for properties in the areas defined as commercial cores and in 2001 when the pay -in -lieu fees were eliminated for exempt properties in the commercial core areas. STAFF RECOMMENDATION: Listen to a Staff presentation, ask questions, and provide direction for any policy or Town Code changes. 5. ITEM /TOPIC: 2010 Community Survey Discussion (60 min.) PRESENTER(S): Chris Cares / Suzanne Silverthorn ACTION REQUESTED OF COUNCIL: Provide direction to staff BACKGROUND: The Town of Vail community survey is used to probe public policy issues and other topics of community interest. It also measures the town's operational performance as compared with previous years. The most recent surveys were conducted in 2003, 2005 and 2007. The town has contracted with Chris Cares of RRC Associates to assemble the 2010 survey. This discussion will include an overview of the survey's recommended methodology, a review of the draft survey questions and solicitation of ideas for additional themes or topics to include in the survey, which will be fielded in March. STAFF RECOMMENDATION: None. 6. ITEM /TOPIC: Matters from Mayor & Council. a. Council Committee Updates. (20 min.) PRESENTER(S): Town Council 7. ITEM /TOPIC: Information Update. a. Update on RE50J discussion on school facility consolidation. b. Agenda item discussion for (30.02.10) joint Eagle County Commissioner and Town Council Meeting. Attachments: c. Bio -Mass Grant Application Status. d. Chamonix Next Steps. e. Five Year Budget. (15 min.) \n 2/16/2010 \n PRESENTER(S): Pam Brandmeyer 8. ITEM /TOPIC: Executive Session, pursuant to 1) C.R.S. § 24- 6- 402(4)(b) - to receive legal advice on specific legal questions Re: the Town's insurance coverage; 3) C.R.S. § 24- 6- 402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy matters Re: potential real property acquisition. (25 min.) PRESENTER(S): Matt Mire 9. ITEM /TOPIC: Adjournment. (4:25 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT OT CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, MARCH 2, IN THE VAIL TOWN COUNCIL CHAMBERS. FUTURE AGENDA ITEMS: JOINT TOV & VRD Work Session Chamonix Redevelopment Dobson Roof Follow Up (Spring 2010) Town Owned Housing Update Lighting Master Plan Timber Ridge Transit Stop / Rock fall Mitigation / South Frontage Road Improvements Conference Center Funds 2010 Census Update ANTICIPATED 03.02.10 AGENDA ITEMS: Joint Meeting with the Eagle County Commissioners West Vail Fire Station Channel 5 Update Eagle -Vail Commercial Area Master Plan Loading & Delivery Camera Recording System Capital Improvement Plan \n 2/16/2010 \n 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 16, 2010 ITEM /TOPIC: The Vail Town Council will meet as the Vail Local Marketing District (VLMD) at 12:30 p.m. prior to the Work Session. Recap of 2009 group sales, update on the 2010 efforts of the VLMD and answer any questions. PRESENTER(S): Chris Romer / Vail Valley Partnership BACKGROUND: Romer will give a recap of the 2009 group sales efforts and an update on the 2010 efforts to the VLMD and answer any questions. ATTACHMENTS: 2009 Group Sales Memorandum Group Sales Memo \n 2/16/2010 \n Vail Local Marketing District Group Stakeholder Repor ........... Tuesday, February 16, 2010 - Vail Town Council Chamber 2009 Rec Over 1.6 Million in • 146 Leads Distributed Total Lodging Revenue Generated • 40 Groups Booked 8,448 Total Room • Over $600,000 & 2,885 Nights Generated Room Nights Generated (in the year for the year) . 2009 ROI Over 1.6 Million in • Direct ROI: Total Lodging $4.70 return for every Revenue Generated $1 spent equates to 5.6 million in total spending! • Ancillary ROI: $16.47 return for Total group sales every $1 spent budget: $340,000 2009 Group Business TOP GEOGRAPHIC MARKET 70 o Colorado 60% 60 o Midwest 10% 50 • (MN, IL, OH) 40 o West 8% 30 (AZ, CA, NV) 20 o Texas 7% 10 o Northeast 5% 0 (NY, DC) ,�t o Southeast 5% GQ �y� �9� 'y " ��~ (FL, GA) a� � o Int'l 3% 2009 Group Business TOP VERTICAL MARKETS 30 o Association 27% 25 20 o Corporate 27% 15 10 o SMERF 27% 5 0 o Government 12% , o Continuing Ed 7% G 2000 Customer Ever o Minneapolis Luncheon - March 2009 Venue: Luncheon D'Amico Cucina 9 co -op 43 planners 2 leads Front Range Client Networking Event - May 2009 Venue: Lucky Strike Bowling 12 co -op 45 planners New York Client Event "Fashion on Fifth" - October 2009 Venue: Saks Fifth Ave New York 12 co -op 64 planners 4 leads 2010 ^2011 Group Outloo 2010 2011 Over 1 Million in Over $800,000 in Contracted Lodging Contracted Lodging Revenue Revenue 5,060 Room Nights on 5,116 Room Nights on the books the books 39 Active Leads in System 20 10 Group Business TOP GEOGRAPHIC MARKET 45 o Colorado 42% 40 o Northeast 29% 35 30 (NY DC) 25 o Midwest 10% 20 (MN, IL, OH) to o Southeast 10% 5 (FL, GA) 0 o West 6% O 5 � (AZ, CA, NV) G�►� o Texas 3% 20 10 Group Business TOP VERTICAL MARKETS 60 o Association 52% 50 40 o Corporate 26% 30 o SMERF 19% 20 10 o Government 3% 0 o'� .41 ° � G Participatory Spor 2009 Overview: Attended both the National Association of Sports Commissions (NASC) Symposium and the Travel Event & Management in Sports (TEAMS) Conference. Met with over 30 different event organizers in the sports industry. 0 2010 & Beyond Outlook: Attending Running USA Conference this January, NASC Symposium in April & TEAMS in October. Five (5) participatory sports groups to arrive 2010 including hurling, softball, baseball, & firefighter combat challenge. One (1) participatory sports group on the books for June 2011. Participatory Spor 0 2010 Booked Events: 0 2010 Prospective Events: Vail Gaelic Games Triple Crown Sports May 14 -18, 2010 July 9 -11, 2010 Ford Park 20 teams, 240 participants 16 teams, 400 participants Ford Park & Eagle Sports Complex RMUSSSA Softball Series Firefighter Combat Challenge June 4 -6 & 3 -6, 2010 August 26 -28, 2010 Ford Park TBD - Solaris or Lionshead Parking 20 teams, 400 participants Structure Minimum 200 participants 0 2011 Booked Events: USA Judo President's Cup June 2 -6, 2011 Dobson Ice Arena & Vail Mountain Marriott 200 -250 participants Travel e First Quart January: ACME - New Orleans, LA Running USA Conference - Carlsbad, CA Hinton & Grusich Denver Luncheon February: Southwest Showcase - Austin, TX Sustainable Meeting Conference - Denver Hinton & Grusich "Firm Day" Event - Chicago, IL o March: MIC CO - Denver FICP Southeast - Atlanta, GA MPI Supplier Showcase - Dallas, TX Second & Third Quar • April: NASC Sport Event Symposium - Columbus, OH Y, Hyland Group - Annual Client Event - Washington, DC New York/ New Jersey Sales Blitz & Client Luncheon • May: IRF- Broadmoor, CO Springs o June: Hinton & Grusich Event - Denver "Elevate" o August: New York Client Event Hyland Group - Bureaufest - Washington, DC CSAE IAACP - Denver Fourth Quarter October: Hyland Group - Gold Cup Event - Washington, DC TEAMS Conference - Charlotte, NC November: Hinton & Grusich "Rendezvous" Events - St. Louis /Kansas City/ Minneapolis o December: Hinton & Grusich/ Hyland Events - Holiday Showcase . I Travel Schedule Geographic Snapshot ; Colorado l Texas 3 Washington, DC 3 Chicago/ Midwest 3 Sports 3 New York Other 2::: 241 0 Client Events & Co -ops .......... Customer Event Paificipaton'Discussion Dallas Client Event - March Front Range Spring Event -March Colorado Rockies Game - May /June Chicago Client Event - July New York Client Event - August Front Range Winter Event - Nov /De 2010 Tentative FAM Tours * Colorado Meeting Planners Target top 25 in -state meeting planners Target date: mid -late July and mid - September Approximately 12 planners per FAM tour o Participatory Sports Event Planner Custom Sites Target top 3 -5 sports event planners Work with Innovations Consulting (national sales partner) to target top planners Target date: as needed based on event needs & RFP dates o Custom Site Tours Year round based on individual planner needs Targeting planners with specific programs /bids who have not seen the destination National sales Partners Lead Resource, Tradeshow Representative, Acting National Sales Office Hinton & Grusich ; The Hyland Grou A Innovations Consulting Laramie Marketing Na lona a es ar ne 2009 Recap HINTON & GRUSICH THE HYLAND GROUP • Forty Nine (49) Leads o Six (6) Leads Generated Generated! o Three (3) Groups Booked • Seven (7) Groups Booked 2 groups booked in the $312,503.00 in Lodging year for the year Revenue $12,746 in lodging revenue 1,283 Potential Room 130 room nights Nights 1 booked for 2010 arrival $30,000 in anticipated lodging revenue 240 potential room nights ■ Hinton & Grusich of r hinton+grusich 2010 went Representation • January: ACME Annual Conference - New Orleans, LA MPI Northern CA Chapter Tradeshow - San Francisco, CA • February: MPI Meet Different - Cancun, Mexico TSAE Southwest Showcase - Austin, TX Firm Day Luncheon - Chicago, IL • March: MPI Southern CA Chapter 2010 Tradeshow - Los Angeles, CA MPI 2010 Cascadia Educational Conference - Seattle, WA MIC CO - Denver, CO o May: American Society for Training & Development - Chicago, IL Denver "Elevate" Evening Reception � Hinton & Grusic � ' ` ° * . a Event Representation coat. • June: Denver "Elevate" Evening Reception • July: American Association of Medical Society Executives - Seattle, WA MPI World Education Conference - Vancouver, BC o August: AMC Institute Luncheon - Los Angeles, CA ASAE & The Center for Association Leadership Annual Meeting - Los Angeles, CA o November: "Rendezvous" Client Events - St Louis, Kansas City & Minneapolis U December: Incentive Travel & Meeting Executive (ITME) - Chicago, IL Holiday Showcase - Chicago, IL Hyland Group o ff I 2010 Event Representatio o April 21 & 22, 2010 - Annual Spring Event - Washington, DC • May 27, 2010 - Springtime Expo - Washington, DC • August 5, 2010 - Bureaufest - Washington, DC • October 16, 2010 - Gold Cup Event - The Plains, VA • December 13, 2010 - Annual Holiday Luncheon - Chicago, IL • December 14, 2010 - Holiday Showcase - Chicago, IL 1 . Innovations Consultin 1 Event Representation o NASC Sports Event Symposium Olympic Assembly o T.E.A.M.S. Conference Amateur Athletic Union Annual Conference v US Sports Congress Miscellaneous Items for Discussion .......... Session . 'IT"UWN OF VAS VAIL LOCAL MARKETING DISTRICT AGENDA MEMO MEETING DATE: February 16, 2010 ITEM /TOPIC: Vail Local Marketing District group sales update (30 minutes) PRESENTER: Chris Romer, Vail Valley Partnership BACKGROUND: Chris Romer will give a recap of the 2009 group sales efforts and an update on the 2010 efforts to the VLMD and answer any questions. ATTACHMENTS: 2009 Year End Vail Local Marketing District 75 S. Frontage Road, Vail, CO 81657 p. (866) 650 -9020 (970) 479 -2100 \n www.vailgov.com 2/16/2010 \n 1 -2 -1 \n 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 16, 2010 ITEM /TOPIC: The Vail Town Council will meet as the Vail Reinvestment Authority (VRA) at 12:45 p.m. prior to the Work Session. Award of Transit Center Design Contract. Resolution No. 1, Series of 2010, a resolution adopting an amended budget and making appropriations to pay the costs, expenses, and liabilities of the Vail Reinvestment Authority (VRA) for its fiscal year January 1, 2010 through December 31, 2010. PRESENTER(S): Kathleen Halloran / Greg Hall ATTACHMENTS: Resolution 1, 2010 VRA LHTC 02.16. 10 Memo \n 2/16/2010 \n MEMORANDUM TO: Vail Reinvestment Authority Commissioners FROM: Judy Camp Greg Hall DATE: February 10, 2010 RE: Vail Reinvestment Authority Budget In Tuesday's session, you will be asked to approve Resolution No. 1 making supplemental appropriations and adjustments to the 2010 budget. The following information is provided for your review: • Summary of Revenue, Expenditures, and Changes in Fund Balances — 2009 Unaudited Compared with Amended Budget and 2010 including the First Supplemental Appropriation • 5 -year Capital Plan • Resolution No. 1, Series 2010 Supplemental Request This supplemental request includes a contract for the LionsHead Transit Center design, which will also be reviewed on February 16. If staff receives approval to award a contract for this work, this supplemental request will provide funding as explained in our separate memo. Out of $788,331 requested for the transit center, $767,000 would be used to complete Phase III and IV. The remainder is needed to cover design work already completed. Also included in this supplemental request is $65,000 to perform a feasibility study for a potential addition to the LionsHead parking structure. Financing for the project has also been increased. The town was awarded another $2.4 million federal grant dollars originally granted to Colorado Springs. That brings the total federal grant for this project to $5.0 million. 5 -year Capital Plan Although we are not requesting appropriation of construction costs for the transit center at this time, we have attached a 5 -year capital plan which shows financing for the transit center can be achieved from the federal grant money and incremental property tax revenue collected by the Vail Reinvestment Authority with no additional borrowing. Operating costs for the new facility cannot be funded from tax increment financing (TIF) revenue and therefore are not included in this plan. 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C O O O C co O '(6 . .c-6 N Q 4 � � 'O Z N >°° (6 O M o co a) co O - 0 U LL > O O 0 0- 7 d O C LL d d LLI H 0 a 2 H H > H U J JJL L Q U) 00 W RESOLUTION NO. 1, SERIES OF 2010 VAIL REINVESTMENT AUTHORITY A RESOLUTION ADOPTING AN AMENDED BUDGET AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND LIABILITIES OF THE VAIL REINVESTMENT AUTHORITY FOR ITS FISCAL YEAR JANUARY 1, 2010, THROUGH DECEMBER 31, 2010. WHEREAS, contingencies have arisen during the fiscal year 2010 which could not have been reasonably foreseen or anticipated by the Vail Reinvestment Authority at the time it enacted Resolution No. 3, Series of 2009, adopting the 2010 Budget for the Vail Reinvestment Authority of Vail, Colorado; and WHEREAS, in accordance with CRS section 29 -1 -106 a notice of budget hearing has been published; and WHEREAS, notice of this public hearing to consider the adoption of the proposed Vail Reinvestment Authority budget was published in the VAIL DAILY on the 27th day of March, 2009; and NOW, THEREFORE, LET IT BE RESOLVED by the Vail Reinvestment Authority of Vail, Colorado, as follows: The Vail Reinvestment Authority adopts the amended budget and appropriates an additional $857,501 for expenditures beginning on the first day of January 2010 and ending on the 31 day of December 2010. Attested: Signed: Stan Zemler, Secretary Dick Cleveland, Chairman Resolution No. 1, Series 2010 \n 2/16/2010 \n 2 -1 -4 \n MEMORANDUM TO: Vail Reinvestment Authority FROM: Tom Kassmel, Public Works Department DATE: February 16, 2010 SUBJECT: Lionshead Transit Center Feasibility Design Study -Phase III I. SUMMARY The Town of Vail and the Vail Reinvestment Authority has recently completed Phase I and Phase II of the Lionshead Transit Center and Related Transportation Enhancement Improvements Design Study. As a result, a preferred option has been selected to be implemented and taken to the next step; Phase III - Design Development Drawings and Entitlements. Phase III will at a minimum, develop design development drawings, provide necessary Lionshead Master Plan Amendments, and receive entitlements for the four key components, that were directed by Council to move forward; • Add 4 bus bays and support facilities in a single `pull -off' lane along the South Frontage Road (SFR) just north of the Lionshead Parking Garage (LHPG). • Reconfigure /Improve the East Lionshead Circle (ELC) and the LHPG entry intersections with the SFR. • Provide access to skier /short -term drop- off /parking within the LHPG. • New Lionshead Transit/Welcome Center to replace the existing Auxiliary Building at the southwest corner of the LHPG. In addition, as suggested by Staff to be evaluated by Council, costs have also been provided for other key elements; • Master Plan level design plans for a Gateway Plaza at ELC. • Design plans for Concert Hall Plaza (CHP) improvements. • Identified costs to achieve an equivalent Silver LEED status. • Phase IV Construction Document Design costs (based on current assumptions) to allow Council to understand the full cost of Design. The Town staff has received and reviewed the proposal from the 4240 Design Team, as well as completed a budget estimate for all work thru Phase III and IV. The Total budget requested for 2010 Design work, Phase III and IV is $767,000, of which $386,750 will be contracted with the 4240 Design Team at this time. II. COST PROPOSAL The following is a breakdown of the cost proposal provided to the Town by the 4240 Design Team; \n 2/16/2010 \n 2 -2 -1 \n Phase III Design Development (As requested) DD Drawings, MP Amendments, Entitlements $325,900 Phase III Optional Services MP Design for ELC Gateway Portal $16,000 DD Design for CHP Improvements $11,220 Equivalent LEED Silver Accreditation $33,630 Phase IV Construction Documentation Design CD Drawings $238,680 CD Design for CHP Improvements $9,520 Equivalent LEED Silver Accreditation $44,550 III. RECOMMENDATION Design Contract Recommendation: Town Staff recommends executing a change order for additional services to the 4240 Design team in the amount of $383,760.00 to implement the requested Phase III services as well as the optional Phase III services. The optional Phase III services will provide a better understanding of desired design of the ELC gateway plaza area, will allow the Town to move forward with understanding the cost implication of the CHP improvements, and will allow the Town to continue to lead in providing sustainable buildings that can be recognized by a national standard. The LEED optional service includes designing a Silver accredited building that may or may not have to follow thru with process of actually receiving the accreditation. It also takes advantage of evaluating alternative energy resources (i.e. solar, geothermal, wind power, alternative HVACsystem options, etc...) VRA Budget Recommendation: With regard to a total design budget, which will need to include; additional review services, design services by others, and design contingency for identified changes thru the process, Town staff recommends the following; Phase III 4240 Design Services $386,750 Phase IV Design Services $292,750 Winston Associates Design Review Services $5,000 Additional Survey Services as required $7,000 Constructability and Cost Estimating Review $15,000 Design Contingency (10 %) $60,000 Total VRA Design Budget $767,000 IV. STAFF RECOMMENDATIONS Proceed with the recommended project Components, as defined above, forward thru Design Development and the Town's Entitlement process with a maximum \n 2/16/2010 \n 2 -2 -2 \n total estimated project budget of $10.2 million at this time. Authorize staff to final contract negotiations with the Design Team for the completion of Phase III - Design Development and Entitlements, and direct staff to update the Lionshead Master Plan to reflect the recommended components and ultimate long term solution (transit). Authorize the Vail Reinvestment Executive director to enter into a contract, approve in a form acceptable to the VRA attorney, for Phase III work with the 4240 Design team not to exceed $386,750. \n 2/16/2010 \n 2 -2 -3 \n 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 16, 2010 ITEM /TOPIC: PEC /DRB Update PRESENTER(S): Warren Campbell ATTACHMENTS: December 3, 3010 DRB Meeting Results February 8, 2010 PEC Meeting Results \n 2/16/2010 \n DESIGN REVIEW BOARD AGENDA PUBLIC MEETING *ViAL Fe bruary 3, 2010 TOWN Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 PROJECT ORIENTATION 2:00pm MEMBERS PRESENT MEMBERS ABSENT Mike Dantas Tom DuBois Pete Dunning Brian Gillette Libby Plante SITE VISITS 2:30pm 1. Vail Golf Course — Hole #7 PUBLIC HEARING — TOWN COUNCIL CHAMBERS 3:00pm 1. Cummings Residence DRB100005 / 15 minutes Bill Final review of new construction (single family residence) 4936 Juniper Lane /Lot 6, Block 5, Bighorn 5th Addition Applicant: Greg Cummings ACTION: Approved with conditions MOTION: Dantas SECOND: DuBois VOTE: 5 -0 -0 CONDITION(S): 1. The applicant shall plant twenty (20) additional six to ten foot (6' -10') spruce trees at the rear of the lot, which shall be depicted on the landscaping plan submitted for Building Permit review. 2. The applicant shall install driveway pavers with the wide spacing pattern presented at the hearing. 2. Vail Golf Course DRB100006 / 30 minutes Bill Conceptual review (retaining walls, tee box) Hole #7 /Tract A, Vail Village Filing 8 Applicant: Vail Recreation District ACTION: Conceptual, no vote 3. Vail Fire Department Station DRB090258 / 60 minutes Bill Conceptual review of new construction (fire station) 2399 North Frontage Road West/Parcel A, Re- subdivision of Tract D, Vail Das Schone Filing 1 Applicant: Vail Fire Department, represented by Belford Watkins Group ACTION: Conceptual, no vote \n Page 1 2/16/2010 \n 3 -1 -1 \n STAFF APPROVALS Valenti Residence DRB090592 Bill Final review of a minor exterior alteration (landscaping) 4424 Streamside Circle / Lot 10 -B, Bighorn Subdivision 4 th Addition Applicant: F. Lois Valenti, represented by John Perkins Architects Dyroff Residence DRB090625 Bill Final review of changes to approved plans (retaining wall) 1451 Buffehr Creek Road/ Lot 6, Cliffside Applicant: Matt Dyroff Nadler Residence DRB090626 Rachel Final review of an addition (kitchen, living room) 1817 Meadow Ridge Road, Unit 3 /1-ot 21, Buffehr Creek Applicant: Sharka Reid Levarn Residence DRB090628 Rachel Final review of an addition (kitchen, living room) 1817 Meadow Ridge Road, Unit 4 /1-ot 21, Buffehr Creek Applicant: Sharka Reid Brandess Building DRB100002 Rachel Final review of a minor exterior alteration (gutter, siding, paint) 2077 North Frontage Road West/Lot 39, Buffehr Creek Resubdivision Applicant: Jayne Brandess, represented by Brian O'Reilly Vausse Holdings LLC Residence DR100003 Rachel Final review of a minor exterior alteration (hot tub) 4269 Nugget Lane /Lot 3, Bighorn Resubdivision Lot 10 Applicant: Maximum Comfort Pool & Spa Ferdows Residence DRB100007 Rachel Final review of a minor exterior alteration (garage, deck) 4657 Juniper Lane /Lot 3, Block 4, Bighorn 5th Addition Applicant: Christina Ferdows Paul G Smith Residence DRB100010 Bill Final review of changes to approved plans (exterior finishes) 333 Beaver Dam Road /Lot 41, Block 7, Vail Village Filing 1 Applicant: VAg Architects Paul G Smith Residence DRB100011 Bill Final review of changes to approved plans (exterior finishes) 333 Beaver Dam Road /Lot 41, Block 7, Vail Village Filing 1 Applicant: VAg Architects Dyroff Residence DRB100012 Bill Final review of changes to approved plans (mechanical equipment) 1451 Buffehr Creek Road /Lot 6, Cliffside Subdivision \n Page 2 2/16/2010 \n 3 - 1 - 2 \n Applicant: Nick Mayers Prager Residence DRB100013 Rachel Final review of a minor exterior alteration (landscaping) 1817 Meadow Ridge Road, Unit 2 /1-ot 21, Buffehr Creek Applicant: Nelson & Diane Prager Bell Tower DRB100014 Bill Final review of a sign (building identification) 201 Gore Creek Drive /Lot A, Block 513, Vail Village Filing 1 Applicant: VAg Inc The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. \n Page 3 2/16/2010 \n 3 -1 -3 \n PLANNING AND ENVIRONMENTAL COMMISSION February 8, 2010 1:OOpm T�WNOFVAII, ' TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Michael Kurz David Viele Sarah Paladino Tyler Schneidman Bill Pierce Rollie Kjesbo Luke Cartin Chairman Pierce identified that Commissioner Viele would not be present at the hearing as he had conflicts of interest with both hearing items. Site Visits: 1. West Vail Fire Station — 2399 North Frontage Road 30 minutes 30 minutes 1. A request for a work session to discuss a conditional use permit, pursuant to Section 12 -9C -3, Conditional Uses, Vail Town Code, to allow for the construction of public buildings and grounds (West Vail fire station), located at 2399 North Frontage Road /Parcel A, Resub of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC090019) Applicant: Town of Vail Planner: Bill Gibson ACTION: Tabled to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 6 -0 -0 Bill Gibson gave a presentation per the staff memorandum. Mark Miller, Fire Chief, and Anne Gunion, VAg Architects, representing the applicant, gave a presentation on the revised plans. Conceptual approval had been given by CDOT for the two curb cuts for the fire station as depicted on the plans. The presentation highlighted site planning, building design, parking, landscaping, and the preliminary development statistics. Commissioner Kurz asked what programming components had been removed to reduce the size of the building since the Commission's last work session. Anne Gunion responded that the initially proposed community room has been removed, and the interior layouts became more efficient and compact. Commissioner Pierce inquired about to the appropriateness of having only three additional public parking spaces. Mark Miller explained that there was no longer a community room and that the only public anticipated would be those meeting with Fire Prevention officers. Commissioner Pierce reiterated his experience in meeting with Fire Prevention was the need for additional parking spaces. \n Page 1 2/16/2010 \n 3 -2 -1 \n Mark Miller explained how the plan assumes a worst case scenario of every Fire Department Staff member driving their own vehicle to the station. He described how the Staff actually uses fewer parking spaces because several carpool and ride the bus to work. He described how vehicles could be temporarily relocated on the site around to accommodate meetings with public parking demands. Commissioner Kjesbo asked which equipment would go into the back -in bay. Mark Miller explained that a Haz -Mat trailer and the reserve pumper fire truck will be parked in that bay. Commissioner Kurz highlighted the need to provide some landscaping to soften the angular forms of the building. Jim Lamont, Vail Homeowners Association, expressed the need for landscaping in front of the structure. He highlighted the possibility of putting significant trees in the water detention area in the front of the structure as the retention of water would be limited in time. He also highlighted the need for a formal parking management plan, so the neighbors and the Town has a document to go back to and explain how parking was intended to be operated on the site. Commissioner Kurz inquired about CDOT's desire to provide access to the gas station through this site. Tom Kassmel, Town Engineer, explained that the existing Shell gas station driveway is located too close to the round -a -bout. If the gas station redevelops, CDOT will require their access drive be relocated. Commissioner Kjesbo noted that the building height, bulk, and mass seemed appropriate. He recommended reconfiguring the retaining walls to gain additional parking and recommended additional landscaping. Commissioner Paladino inquired why the community room had been removed from the fire station design. Mark Miller described how the room was removed at the Town Council's direction to address budget concerns. 90 minutes 2. A request for a work session on a major exterior alteration, pursuant to Section 12 -7I -7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail" (West Lionshead), with multiple mixed -use structures including but not limited to, multiple - family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial /retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West rig ht-of-way/U nplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5 -0 -1 (Carlin recused) Warren Campbell gave a presentation per the staff memorandum. \n Page 2 2/16/2010 \n 3 -2 -2 \n Commissioner Cartin recused himself due to a conflict of interest. Tom Miller, Vail Resorts, outlined the discussion topics for this work session. Ford Frick, BBC Research and Consulting, presented a retail market analysis of the Ever Vail proposal and provided recommendations of 45,000 to 70,000 sq.ft. of new retail to support the needs of the project to provide services. Commissioner Kurz complemented Mr. Frick on identifying the issues, but has concerns about forecasting the demand for this site many years into the future. He recognized the residential and retail opportunities. He noted that if the gondola and parking wasn't included the project would have less possibility. He noted the redevelopment of Aspen their winter focus and decline in retail. He spoke about either designing as part of a community or only part of a resort. He spoke about balancing an attraction based retail model versus a quieter residential neighborhood with boutique retail. Should this be a year -round attraction or a seasonal attraction? How can we predict this 8 to 10 years out. Ford Frick noted that Ever Vail will likely be a vibrant winter area due to the availability of parking and the gondola. He doesn't think Ever Vail will compete with the Vail Village for summer activities. He believes it can be a good supplement to other areas of Vail. Commissioner Kurz noted that Ever Vail will be what it will be because of the uses and business that move in, rather than this early layout of the buildings. Ford Frick compared retailing to creating a larger water hole where the attraction is seeing what's available and creating a sense of place and activity. Commissioner Kurz commented that the public gathering areas will be a positive of the Ever Vail project. Commissioner Paladino asked Mr. Frick to expand on his thoughts of creating a vehicular street through Ever Vail. She highlighted the possible separation of the residential and commercial components of the Ever Vail project. She expressed concerns that the residential users may leave Ever Vail by car to shop, rather than walk to the retail area of Ever Vail on the east side of Red Sandstone Creek. Commissioner Pierce supports the concept of 70,000 sq.ft. of commercial. He believes Vail has underestimated its own success in the past. He agrees with much of Mr. Frick's analysis, but noted concerns that the businesses must be consolidated enough to be successful. Jim Lamont asked Mr. Frick for more details about how he came to his conclusions and recommendations. Mr. Lamont noted that the timing of this project is caught between a period of a successful Vail model and the beginning of Vail's next economic model. He identified the challenges of reduced full -time residential density and the seasonality of the markets. He asked how does the community continue to re- evaluate the market during the development review process and the years of build out. How is more diversity, wow factor, community, attraction, etc. added in Ever Vail. He understands the nervousness of community members about this project. Dominic Mauriello, Mauriello Planning Group, presented an overview of the land use programming for the Ever Vail buildings. \n Page 3 2/16/2010 \n 3 -2 -3 \n Tom Miller, Vail Resorts, presented an overview of the proposed Red Sandstone Creek outdoor areas and the proposed activities. Commissioner Kurz requested that the applicant provide information about seasonal creek flow levels. Dominic Mauriello addressed the questions raised by the Commission about traffic circulation from the last work session. He identified the close proximity to ERWSD facilities, flexibility in parking structure, and the connection to Lionshead as Commission concerns they are continuing to evaluate. Commissioner Kurz asked Mr. Mauriello to provide additional information about the portal entrance to Ever Vail with an emphasis on identification by and attraction of pedestrian. Commissioner Paladino asked for additional information about circulation around the proposed transportation center. Commissioner Schniedman stated that he has gained a good understanding of the concepts behind the project, but noted his concerns that Ever Vail isn't a natural portal to the mountain since it's disconnected from the other villages and does not have a skiing return to the portal. He's concerned the approach is an "everything to everyone" project, and should be a more focused development concept. Commissioner Kjesbo noted the positive elements of the project especially the additional parking to address customer needs and traffic problems at Golden Peak by relocating DEVO. He believes the retail component will continue to be an unknown. Dominic Mauriello commented that a phasing plan will be discussed at a future work session. Commissioner Kurz agrees with Commissioner Kjesbo that there are many benefits of the project. He is concerned about the outcomes if one or several phases of Ever Vail are not completed. 5 minutes 3. A request for a work session on a proposed Development Plan, pursuant to section 12- 61 -11, Development Plan Required, Housing Zone District, to allow for the redevelopment of a five (5) acre portion of the Timber Ridge Village Apartments, with up to 352 new deed - restricted employee housing units, located at 1280 North Frontage Road/ Lots C1 -05, Lions Ridge Subdivision, Filing No. 1, and setting forth details in regard thereto. (PEC090038) Applicant: Timber Ridge Affordable Housing Committee Planner: George Ruther ACTION: Table to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5 -0 -0 5 minutes 4. A request for a final recommendation for the adoption of the Frontage Road Lighting Master Plan, an element of the Vail Transportation Master Plan, and setting forth details in regard thereto. (PEC090014) Applicant: Town of Vail, represented by Tom Kassmel Planner: Bill Gibson ACTION: Tabled to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5 -0 -0 \n Page 4 2/16/2010 \n 3 -2 -4 \n 5 minutes 5. A request for a work session to discuss prescribed regulations amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to Title 12, Zoning Regulations, Vail Town Code, and setting forth details in regard thereto. (PEC090017) Applicant: Town of Vail Planner: Rachel Friede ACTION: Table to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5 -0 -0 5 minutes 6. A request for final review of conditional use permits, pursuant to Section 12 -71 -5, Conditional Uses: Generally (On All Levels Of A Building Or Outside Of A Building), Vail Town Code, to allow for the development of a public or private parking lot (parking structure); a vehicle maintenance, service, repair, storage, and fueling facility; a ski lift and tow (gondola), within "Ever Vail' (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West rig ht-of-way/U nplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080063) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5 -0 -0 5 minutes 7. A request for a final recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to 12 -3 -7, Amendment, Vail Town Code, to allow for a rezoning of properties from Arterial Business District and unzoned South Frontage Road West right -of -way which is not zoned to Lionshead Mixed Use -2, properties known as "Ever Vail' (West Lionshead), located at 953 and 1031 South Frontage Road West and South Frontage Road West right -of -way, (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5 -0 -0 5 minutes 8. A request for a final review of a variance from 12- 71 -14, Site Coverage, Vail Town Code, pursuant to Chapter 12 -17, Variances, to allow for additional site coverage below grade, within "Ever Vail" (West Lionshead), located at 934 (BP Site), 953 (Vail Professional Building), 1031 (Cascade Crossing) S. Frontage Road / Unplatted; 862 (VR Maintenance Shop) and 923 (Holy Cross Lot) S. Frontage Road / Tracts A and B, S. Frontage Road Subdivision; 1000 (Glen Lyon Office Building) S. Frontage Road / Lot 54, Glen Lyon Subdivision (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC090035) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5 -0 -0 5 minutes 9. A request for a final recommendation to the Vail Town Council for a proposed major amendment to Special Development District No. 4, Cascade Village, pursuant to Article 12 -9A, Special Development District, Vail Town Code, to allow for the removal of the Glen Lyon Commercial Site, Development Area D, (Glen Lyon Office Building) from the District for incorporation into the properties known as "Ever Vail' (West Lionshead), located at 1000 S. Frontage Road West/Lot 54 Glen Lyon Subdivision, and setting forth details in regard thereto. (PEC090036) \n Page 5 2/16/2010 \n 3 -2 -5 \n Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5 -0 -0 5 minutes 10. A request for a final recommendation to the Vail Town Council for prescribed regulations amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to provide regulations that will implement sustainable building and planning standards, and setting forth details in regard thereto. (PEC090028) Applicant: Town of Vail Planner: Rachel Friede ACTION: Table to February 22, 2010 MOTION: Kjesbo SECOND: Kurz VOTE: 5 -0 -0 11. Approval of January 25, 2010 minutes MOTION: Paladino SECOND: Schneidman VOTE: 4 -0 -1 ( Kjesbo abstained) 12. Information Update Joint work session with the Vail Town Council on February 22, 2010 Commissioners Kjebso, Paladino, and Kurz recommended 13. Adjournment MOTION: Kurz SECOND: Kjesbo VOTE: 5 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published February 5, 2010, in the Vail Daily. \n Page 6 2/16/2010 \n 3 -2 -6 \n 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 16, 2010 ITEM /TOPIC: An analysis of the Town's adopted parking requirements and policies. The purpose of this analysis is to provide the Town Council with an understanding of how the Town Code regulates parking and an understanding of the results of those regulations and policies. PRESENTER(S): Bill Gibson / Greg Hall ACTION REQUESTED OF COUNCIL: Listen to a Staff presentation, ask questions, and provide direction for any policy or Town Code changes. BACKGROUND: At its February 2, 2010, hearing the Vail Town Council requested that Staff provide an analysis of the Town's adopted parking requirements and policies. The Town's parking regulations were established in 1973 as part of Vail's original Town Code. Several of the Town's current parking policies such as credits for multiple use parking facilities and the exemption of certain properties from the parking requirements began at this time. In 1990 the Town of Vail constructed the VailVillage parking structure to help the community "catch -up" on past parking deficiencies and to create additional public parking capacities for future needs. Significant parking policy changes occurred in 2000 when the parking requirements were reduced for properties in the areas defined as commercial cores and in 2001 when the pay -in- lieu fees were eliminated for exempt properties in the commercial core areas. STAFF RECOMMENDATION: Listen to a Staff presentation, ask questions, and provide direction for any policy or Town Code changes. ATTACHMENTS: Town Council memo \n 2/16/2010 \n MEMORANDUM TO: Vail Town Council FROM: Community Development Department Public Works Department DATE: February 16, 2010 SUBJECT: Off Street Parking Requirements and Policies I. PURPOSE The purpose of this analysis is to provide the Town Council with an understanding of how the Town Code regulates parking and an understanding of the results of those regulations and policies. II. BACKGROUND At its February 2, 2010, hearing the Vail Town Council requested that Staff provide an analysis of the Town's adopted parking requirements and policies. The Town's parking regulations were established in 1973 as part of Vail's original Town Code. Several of the Town's current parking policies such as credits for multiple use parking facilities and the exemption of certain properties from the parking requirements began at this time. In 1990 the Town of Vail constructed the Vail Village parking structure to help the community "catch -up" on past parking deficiencies and to create additional public parking capacities for future needs. Significant parking policy changes occurred in 2000 when the parking requirements were reduced for properties in the areas defined as commercial cores and in 2001 when the pay -in -lieu fees were eliminated for exempt properties in the commercial core areas. III. SUMMARY Based upon the analysis of the Vail Town Code and the Vail Comprehensive Plan, Staff has made the following observations were about the adopted parking regulations and policies: • The cumulative effects of the Town's parking regulations and policies have resulted in a significant transfer of private sector parking demands to the public sector. Those policies include: no ski lift parking requirements, no special event parking requirements, no construction parking requirements, core area parking reductions, commercial parking exemptions, multi -use parking reductions, employee housing parking reductions, etc. • The purpose of the Town's parking regulations is to ensure the parking needs of a land use are addressed off street by that use, with minimal impact to the neighbors. \n 1 2/16/2010 \n 4 -1 -1 \n • The Town's parking regulations do not address the community's skier parking, special events parking, construction parking, or other public parking needs. • The Town's parking requirements do not "catch -up" on past parking deficiencies, nor do they create parking surpluses to address future needs. • The Town's parking regulations do not address how parking spaces are operated, only when and how they are constructed and configured. • The Town Code requires loading facilities be constructed in addition to the parking requirements for a development. However, the code does not require that loading activities must occur in these facilities instead of in the public streets. • The Town's parking regulations do not have prescribed parking requirements for many land uses. Instead, the parking requirements for these land uses must be established by the Planning and Environmental Commission on a case -by -case basis. A lack of clear parking policies can result in the inconsistent application of parking requirements. • The Town's parking regulations provide credits and exemptions for certain properties. When these reductions allow the number of required parking spaces to not meet the actual parking demand of a land use or uses, the physical and financial burdens of these unmet parking and transportation needs are ultimately shifted to the public parking structures, public streets, public trailhead lots, public park lots, neighboring private parking lots, public transit, in appropriate locations such as the front lawns. • The Town's parking regulations do not allow the short -term leasing for skier or special event parking, and do not promote the maximized utilization of private parking spaces. • The Town's parking space leasing requirements do not promote the maximized utilization of private parking spaces. • The Town's parking regulations do not address shared parking scenarios by land uses with non - competing parking needs. A recent example was a proposal by the Vail Mountain School to allow public parking on their property during non - school hours. • The Town's zoning regulations allow "private clubs" and "private parking structures" as individual land uses. However, these private parking clubs are not addressed by the Town's parking regulations. By there very natures, private parking clubs do not function in the same manner as public parking facilities and are often under utilized. Should a private parking club be opened for public parking, it may compete with the Town's public parking structures for revenue during non -peak periods. • The Vail 20/20 Strategic Action Plan identifies the need for 1,000 additional public parking spaces. • The Vail Village Master Plan includes the policy objectives to "meet parking demands with public and private parking facilities" and to "encourage the use of public transportation to minimize the use of private automobiles throughout Vail." Unless \n 2 2/16/2010 \n 4 - 1 - 2 \n carefully implemented, these policy objectives can be counter productive. Providing enough public and private parking to meet demand will increase the use of automobiles throughout Vail and may discourage the use of public transportation. • Contrary to the intent of the Vail Village Master Plan, the Town continues to allow delivery vehicles, shuttles, taxis, private automobiles, etc. to operate in the pedestrianized areas of the Village. • The Lionshead Redevelopment Master Plan identifies the need to meet parking demands, enhance transit use, minimize the visual impacts of parking, and not create disincentives to redevelopment. • The Lionshead Redevelopment Master Plan recommends no net loss in existing parking as a result of redevelopment. While these recommendations preserve the parking supply quantity, they do not necessary preserve the existing use of these spaces. • The Lionshead Redevelopment Master Plan recommends all residential properties provide their own parking within their property. • The Lionshead Redevelopment Master Plan recommends the unit -to- parking space ratio for employee housing should be reduced. III. PARKING REGULATION ANALYSIS • Chapter 12 -10, Off Street Parking and Loading The Town of Vail regulates parking through Chapter 12 -10, Off Street Parking and Loading, Vail Town Code. The following is a summary of those requirements: 12 -10 -1: Purpose Regulations In order to alleviate progressively or to prevent traffic congestion and shortage of on street parking areas, off street parking and loading facilities shall be provided incidental to new structures, enlargements of existing structures or a conversion to a new use which requires additional parking under this chapter. The number of parking spaces and loading berths prescribed in this chapter shall be in proportion to the need for such facilities created by the particular type of use. Off street parking and loading areas are to be designed, maintained and operated in a manner that will ensure their usefulness, protect the public safety, and, where appropriate, insulate surrounding land uses from their impact. In certain districts, all or a portion of the parking spaces prescribed by this chapter are required to be within the main building in order to avoid or to minimize the adverse visual impact of large concentrations or exposed parking and of separate garage or carport structures. Underlying Policies The parking needs of a land use should be addressed off street by that use with minimal impact to the neighbors. Observations \n 3 2/16/2010 \n 4 -1 -3 \n Some provisions of the Town's parking requirements appear contrary to these stated purposes. For example, the various credits, reductions, and exemptions appear to undermine the purpose of requiring parking proportional to the need for such facilities. As the intensity of land uses increases, so does the demand for parking. As more parking spaces are provided, the potential for traffic congestion also increases. The purpose section of the parking regulations identifies the need for parking areas to operate in a manner that ensures their usefulness. However, the parking regulations do not include any prescriptive standards addressing the operation of parking facilities. 12 -10 -2: Applicability Regulations Off street parking and loading space shall be provided for any new building, for any addition or enlargement of an existing building or for any conversion of uses which requires additional parking under this chapter. Underlying Policies The number of new parking spaces required by the Town Code is intended to "keep -up" with new construction. Observations The parking requirements in the Town Code do not address the community's skier parking, special events parking, construction parking, or general public parking needs. The Town's parking requirements do not "catch -up" past parking deficiencies, nor do they create parking surpluses to address future needs. 12 -10 -3: Existing Facilities Regulations Off street parking and loading facilities used for off street parking and loading on the effective date hereof shall not be reduced in capacity to less than the number of spaces prescribed in this chapter, or reduced in area or number to less than the minimum standards prescribed in this chapter. Underlying Policies Existing land uses with deficient parking are "grandfathered" and are not required to come into compliance with the Town's parking regulations. The Town Code allows existing surplus parking to be eliminated. Observations The Town Code does not require land uses with parking deficiencies to "catch -up" to their parking needs. The physical and financial burdens of these unmet parking and transportation needs are ultimately shifted to the public parking structures, public streets, public transit, and neighboring property owners. 12 -10 -4: Additions or Changes \n 4 2/16/2010 \n 4 -1 -4 \n Regulations For additions or enlargements of any existing building or change of use that would increase the total number of parking spaces required, the additional parking shall be required only for such addition, enlargement or change and not for the entire building or use. Underlying Policies Existing uses with deficient parking are "grandfathered" and are not required to come into compliance with the Town's parking regulations. Some recent additions to existing buildings have not required any additional off street parking. In some circumstances portions of a property's existing parking spaces became surplus due to the commercial core parking requirement reductions adopted in 2000. In other circumstances the addition was part of a commercial land uses and the elimination of parking pay -in -lieu fees adopted in 2001. The Arrabelle is an example of a redevelopment project that had parking pay -in -lieu credits from the demolished Gondola Building, and had no requirement to construct parking spaces or provide pay -in -lieu fees to address the new commercial use parking demands created by the project. Observations The Town Code does not require land uses with parking deficiencies to "catch -up" to their parking needs, so the existing deficiency gap is perpetuated into the future. The physical and financial burdens of these unmet parking and transportation needs are ultimately shifted to the public parking structures, public streets, public transit, and neighboring property owners. 12 -10 -5: Construction and Maintenance Regulations All off street parking and loading facilities required by this chapter shall be constructed and maintained in accordance with the minimum standards for such facilities prescribed by this chapter, and shall be maintained free of accumulated snow or other materials preventing full use and occupancy of the facilities in accordance with the intent of this chapter, except for temporary periods of short duration in event of heavy or unusual snowfall. Underlying Policies Parking spaces must be cleared of snow and other materials that prevent there use. Observations There are examples of previously required parking spaces that became surplus spaces due to parking regulation amendments. Some of these previous parking spaces have been converted into other uses such as storage. The regulations do not address operational factors that may prevent the use of a parking space as intended by the Town Code. For example, the Town Code requires that a total number of parking spaces be constructed for a multi -use building by simply adding up the requirements of each proposed land use. However, the Town Code does not require specific physical parking spaces be reserved or assigned to each land use. If a property owner or manager does assign spaces, the Town Code does not ensure a proportional distribution of those \n 5 2/16/2010 \n 4 -1 -5 \n parking spaces between the land uses. The Town Code only assumes a property owner or manager will operate their parking facility in the manner intended by the Code. Additionally, the number of parking spaces required for a land use by the Town Code is intended to address all the parking needs of that land use. The Town Code does not separate the various sub -sets of parking demand for a land use such as owner parking, employee parking, customer parking, guest parking, etc. Again, the Town Code only assumes a property owner or manager will operate their parking facility in a manner meeting the needs of all these sub -sets. 12 -10 -6: Parking; Off Site and Joint Facilities Regulations All parking and loading facilities required by this chapter shall be located on the same site as the use for which they are required, provided that the town council may permit off site or jointly used parking facilities if located within three hundred feet (300) of the use served. Authority to permit off site or joint parking facilities shall not extend to parking spaces required by this title to be located within the main building on a site, but may extend to parking spaces permitted to be unenclosed. Prior to permitting off site or joint parking facilities, the council shall determine that the proposed location of the parking facilities and the prospective operation and maintenance of the facilities will fulfill the purposes of this chapter, will be as usable and convenient as parking facilities located on the site of the use, and will not cause traffic congestion or an unsightly concentration of parked cars. The council may require such legal instruments as it deems necessary to ensure unified operation and control of joint parking facilities or to ensure the continuation of such facilities, including evidence of ownership, long term lease, or easement. Underlying Policies Land uses may accommodate their parking needs on a neighboring property. Observations The Town Code does not limit which properties or types of land uses are eligible to accommodate their parking needs on a neighboring property. The Town Code assumes the various parties utilizing a joint parking facility have an amicable relationship and will mutually continue to operate the parking facility as intended by the code. The Cascade Village parking structure is an example of a private joint parking facility with a contentious history. These provisions of the Town Code do not contemplate a future scenario in which the off site parking facility property is redeveloped. If that property was redeveloped, it would be required to meet both the existing parking needs of the neighboring property in addition to the needs of the new development. 12 -10 -7: Standards; Authority to Adjust Regulations Parking standards shall be those provided in title 14 of this code. The standards set out in title 14 of this code shall govern the design and construction of all off street parking and loading facilities, whether required by this chapter or provided in addition to the requirements of this chapter. Minor adjustments of the dimensions prescribed in this chapter may be authorized by the administrator if consistent with generally recognized design standards for off street parking and loading facilities. \n 6 2/16/2010 \n 4 -1 -6 \n Underlying Policies Minor deviations from the parking facility design standards may be approved administratively without a variance. Observations This provision is rarely utilized. 12 -10 -8: Parking Standards Regulations Repealed Underlying Policies The parking standards were relocated to Title 14, Development Standards, Vail Town Code, with the Code's other design and construction standards. Observations The Town's parking regulations are divided between two separate titles of the code. 12 -10 -9: Loading Standards Regulations Standards for off street loading shall be as follows: A. Location: All off street loading berths shall be located on the same lot as the use served, but not in the required front setback. Off street loading berths shall be provided in addition to required off street parking and shall not be located within accessways. B. Size: Each required loading berth shall be not less than twelve feet (12) wide, thirty five feet (35) long, and if enclosed and /or covered, fourteen feet (14) high. Adequate turning and maneuvering space shall be provided within the lot lines. At the planning and environmental commission's discretion, variations to the minimum loading berth dimension standards outlined above may be approved or required, subject to the planning and environmental commission finding that such variation is necessary to prevent negative impacts to the public right of way. C. Access: Accessways not less than ten feet (10) or more than twenty feet (20) in width shall connect all loading berths to a street or alley. Such accessways may coincide with accessways to parking facilities. Underlying Policies Loading facilities are required in addition to the parking requirements of a land use. Observations The parking standards were relocated to Title 14, Development Standards, Vail Town Code, with the Code's other design and construction standards; however, the loading design standards have not been relocated. These standards require loading berths large enough to accommodate delivery trucks (34 feet), but do address loading berths large enough to accommodate semi's (50 feet). The Town's policy of requiring some berths of a loading facility to accommodate semi's is in conflict with these code provisions. \n 7 2/16/2010 \n 4 -1 -7 \n The code does not address enclosing or visually screening loading facilities. 12- 10 -10: Parking Requirements Schedule Regulations Off street parking requirements shall be determined in accordance with the following schedules: A. Schedule A applies to properties within Vail's "commercial core areas" (as defined on the town of Vail core area parking maps I and II, incorporated by reference and available for inspection in the office of the town clerk: Use Parking Requirements Accommodation unit 0.7 space per accommodation unit. Hotels with conference facilities or meeting rooms 0.7 space per accommodation unit, plus 1.0 space per 330 square feet of seating floor area devoted to conference facilities or meeting rooms Banks and financial 3.7 spaces per 1, 000 square feet of net floor area institutions Dwelling unit 1.4 spaces per dwelling unit Dwelling unit with 1 1.4 spaces per dwelling unit attached accommodation unit Dwelling unit with more 1.4 spaces per dwelling unit plus 0.7 space for each additional than I attached attached accommodation unit accommodation unit Eating and drinking 1.0 space per 250 square feet of seating floor area; minimum of 2 establishments spaces Fractional fee club unit 0.7 space per fractional fee club unit. Hotels with conference facilities or meeting rooms 0.7 space per fractional fee club unit, plus 1.0 space per 330 square feet of seating floor area devoted to conference facilities or meeting rooms Medical and dental offices 2.7 spaces per 1, 000 square feet of net floor area Other professional and 2.7 spaces per 1, 000 square feet of net floor area business offices Recreational facilities, Parking requirements to be determined by the planning and public or private environmental commission Retail stores, personal 2.3 spaces per 1, 000 square feet of net floor area services and repair shops Theaters, meeting rooms, 1.0 space per 165 square feet of seating floor area conference facilities \n 8 2/16/2010 \n 4 -1 -8 \n Timeshare units 0.7 space per timeshare unit. Hotels with conference facilities or meeting rooms 0.7 space per timeshare unit, plus 1.0 space per 330 square feet of seating floor area devoted to conference facilities or meeting rooms Any use not listed Parking requirements to be determined by the planning and environmental commission B. Schedule B applies to all properties outside Vail's "commercial core areas" (as defined on the town of Vail core area parking maps I and II, incorporated by reference and available for inspection in the office of the town clerk): Use Parking Requirements Accommodation unit 0.4 space per accommodation unit, plus 0.1 space per each 100 square feet of gross residential floor area, with a maximum of 1.0 space per unit Banks and financial I space per 200 square feet of net floor area institutions Eating and drinking I space per 120 square feet of seating floor area establishments Fractional fee club unit 0.7 space per fractional fee club unit. Hotels with conference facilities or meeting rooms 0.7 space per fractional fee club unit, plus 1.0 space per 330 square feet of seating floor area devoted to conference facilities or meeting rooms Hospitals I space per patient bed, plus 1.0 space per 150 square feet of net floor area Limited service lodge 0.7 space per limited service lodge unit unit Medical and dental I space per 200 square feet of net floor area offices Multiple family dwellings If a dwelling unit's gross residential floor area is 500 square feet or less: 1.5 spaces If a dwelling unit's gross residential floor area is more than 500 square feet, but less than 2, 000 square feet: 2 spaces If a dwelling unit's gross residential floor area is 2, 000 square feet or more: 2.5 spaces Other professional and I space per 250 square feet of net floor area business offices Quick service 1.0 space per each 200 square feet of net floor area for the first 1, 000 food /convenience stores square feet of net floor area: 1.0 space per 300 square feet for net floor area above 1,000 square feet Recreational facilities, Parking requirements to be determined by the planning and \n 9 2/16/2010 \n 4 -1 -9 \n public or private environmental commission Retail stores, personal I space per each 300 square feet of net floor area services and repair shops Single-family and two- If a dwelling unit's gross residential floor area is less than 2, 000 family dwellings square feet: 2 spaces If a dwelling unit's gross residential floor area is 2, 000 square feet or more, but less than 4, 000 square feet: 3 spaces If a dwelling unit's gross residential floor area is 4, 000 square feet or more, but less than 5,500 square feet: 4 spaces If a dwelling unit's gross residential floor area is 5,500 square feet or more: 5 spaces Theaters, meeting rooms, I space per 120 square feet of seating floor area convention facilities Timeshare units 0.7 space per timeshare unit. Hotels with conference facilities or meeting rooms 0.7 space per timeshare unit, plus 1.0 space per 330 square feet of seating floor area devoted to conference facilities or meeting rooms Any use not listed Parking requirements to be determined by the planning and environmental commission Underlying Policies The number of parking spaces required for a development project is based upon the location of the property and the types of land uses being proposed. Beginning in 2000, the parking requirement for properties located inside the Town's commercial core areas was lowered approximately 30% below the requirements for those properties located outside the commercial cores. The commercial core areas are specifically designated properties generally located with the Vail Village and Lionshead areas. This reduction in commercial core area parking requirements was based upon the following factors: • "Higher levels of multi - purpose trip making, where a single vehicle trip is made to complete two or more trip purposes. • The proximity and viability of alternative transportation modes. • Hourly variation in the peak accumulation of parked vehicles between different land uses which tends to reduce the aggregate parking demand of the core area." The Lionshead Redevelopment Master Plan speaks to this issue as follows: 9.3.1.2 Parking Requirement Reduction The current parking regulations do not take into account the high volume of pedestrian traffic and use of public transit that occur in Vail. The regulations are derived from suburban models, not resort communities, where parking supply is shared by multiple \n 10 2/16/2010 \n 4- 1 -10 \n uses. By increasing the cost of development, high parking requirements for individual uses in Lionshead may be a disincentive for redevelopment. The methodology for establishing residential parking requirements is generally calculated on a unit basis while commercial parking requirements are generally based on a space per square foot basis. Observations The parking requirements in the Town Code do not address the community's tourist parking, special events parking, construction parking, or other public parking needs. Many permitted, conditional, and accessory land uses allowed in the Town's various zone districts do not have a prescribed parking requirement. Instead, the parking requirements for numerous land uses must be established by the Planning and Environmental Commission on a case -by -case basis. A lack of clear parking policies can result in the inconsistent application of parking requirements. The most intensive land uses should have a quantified parking requirement. Ski lifts and tows is an example of an intensive land use with no specified parking requirement. 12- 10 -11: Parking Schedule Applicability Regulations Where fractional requirements result from application of the schedule, the fraction shall be raised to the next whole number. Underlying Policies It is not possible to meet a fractional parking need with a fractional parking space. Since no one drives a fraction of a car, it is only practical to construct whole parking spaces. The parking requirement for a multi - purpose facility is calculated by simply adding together the parking requirements of each land use. Any fractional requirements for the individual land uses are added as fractions and only the final parking requirement number is rounded. Observations The result of adding the fractional requirements of each individual land use and only rounding the final parking requirement number is a lower parking requirement than would be required if the land uses were parked individually. 12- 10 -12: Credit for Multiple Use Parking Facilities Regulations Where a single parking facility serves more than one use, the total parking requirement for all uses may be reduced in accordance with the following schedule: Total Requirement Permitted Reduction Determined Per To Determine Multiple Section 12 -10 -10 Use Parking Requirement I to 100 spaces o reduction 101 to 200 spaces 12.5percent \n 11 2/16/2010 \n 4- 1 -11 \n 201 to 300 spaces S. 0 percent 301 to 400 spaces 17.5percent 401 to 500 spaces 110.Opercent 501 to 600 spaces 112.5percent 601 to 700 spaces 115.Opercent 701 to 800 spaces 117.5 percent 801 to 900 spaces 120.Opercent 901 to 1, 000 spaces 122.5percent Over 1, 000 spaces 125.Opercent Underlying Policies Based upon the multi - purpose trip concept (a single vehicle trip is made to complete two or more trip purposes), multiple use parking facilities are granted a reduction in the number of required parking spaces. Observations Any parking facility serving more than one land use qualifies for this deduction, regardless of the number, type, size, or location of additional land uses. The multi- purpose trip concept does not address a scenario in which a building is composed of one predominate land use type or a building composed of only similar land use types. A building with little land use variety will not generate the same proportion of multi - purpose trips as a building with a greater variety of residential, retail, and office uses. While the Town Code requires a total number of parking spaces to be constructed, it does not regulate how those parking spaces are operated. This credit is applied to a parking facility as a whole and does not attribute the reduction, or any specific portion of the reduction, to the individual land uses in the facility. If the multiple use credits reduce the number of parking spaces below the actual parking demand, the physical and financial burdens of these unmet parking and transportation needs are ultimately shifted to the public parking structures, public streets, public trailhead lots, public park lots, neighboring private parking lots, and public transit. 12- 10 -13: Loading Requirements Schedule Regulations Off street loading requirements shall be determined in accordance with the following schedule: Use Loading Requirement Lodges with over 10, 000 square feet total I loading berth for uses up to 75, 000 square feet floor area, including accessory uses within total floor area, plus I additional berth for each the lodge 25, 000 square feet total floor area in excess of 75, 000 square feet Multiple family dwellings with over 20,000 1 loading berth for uses up to 100,000 square feet square feet gross residential floor area gross residential floor area, plus I additional berth for each 50, 000 square feet gross residential floor \n 12 2/16/2010 \n 4- 1 -12 \n area in excess of 100, 000 square feet Professional and business offices, banks, I loading berth and financial institutions with over 10, 000 square feet total floor area Retail stores, personal services, repair I loading berth for uses up to 10, 000 square feet shops, eating and drinking establishments total floor area, plus I additional berth for each and all other commercial or service uses S, 000 square feet total floor area in excess of with over 2,000 square feet total floor area 10,000 square feet Any use listed as a conditional use Loading facilities requirement to be determined by the planning and environmental commission as a condition of the conditional use permit, but not less than the comparable requirement prescribed above Any use not listed, if such use required the I loading berth, plus additional berths prescribed recurring receipt or distribution of goods or by the town council upon determination of need equipment by truck Underlying Policies Loading facilities are required in addition to the parking requirements of a land use. Observations Loading requirements have not been updated to address today's needs for trash and recycling loading bays. The code does not require that loading activities occur in these facilities instead of in the public streets. The code does not address the opportunity for shared loading facilities or the opportunities for dispersed loading facilities. To lessen the impacts of delivery services, the Town has obtained public dispersed loading facilities at the Arrabelle in Lionshead and at Mountain View in the Vail Village. 12- 10 -14: Loading Schedule Applicability Regulations Where fractional requirements result from application of the schedule, the fraction shall be raised to the next whole number. Underlying Policies Just as with the parking requirements, it is not possible to meet a fractional loading need with a fractional loading bay. It is only practical to construction whole loading bays. The loading requirement for a multi - purpose facility is calculated by simply adding together the loading requirements of each land use. Any fractional requirements for the individual land uses are added as fractions and only the final parking requirement number is rounded. Observations \n 13 2/16/2010 \n 4- 1 -13 \n The result of adding the fractional requirements of each individual land use and only rounding the final parking requirement number is a lower parking requirement than would be required if the land uses were calculated individually. 12- 10 -15: Credit for Multiple Use Facilities Regulations Where a single off street loading facility serves more than one use, the number of off street loading berths may be reduced in accordance with the following schedule: Total Requirement Reduced Determined Per Requirement With Section 12 -10 -13 Multiple Use 7 - 1 berth I berth 2 berths I berth 3 berths 2 berths 4 berths 2 berths 5 berths 3 berths S berths 3 berths 7 berths 4 berths 8 berths 4 berths 9 or more berths F 5 berths Underlying Policies Similar to the multiple use facility parking credit, the multiple use loading facility credit is granted a reduction in the number of required parking spaces based upon the multi- purpose trip concept (a single vehicle trip is made to complete two or more trip purposes). Observations Any loading facility serving more than one land use qualifies for this deduction, regardless of the number, type, size, or location of additional land uses. The multi- purpose trip concept does not address a scenario in which a building is composed of one predominate land use type or a building composed of only similar land use types. A building with little land use variety will not generate the same proportion of multi - purpose loading trips as a building with a greater variety of residential, retail, and office uses. While the Town Code requires a total number of loading spaces to be constructed, it does not regulate how those loading bays are operated. This credit is applied to a loading facility as a whole and does not attribute the reduction, or any specific portion of the reduction, to an individual land uses in the facility. These multiple use facilities credits do not contemplate large scale redevelopment projects which require far more than 9 berths, but are only required to provide 5 berths when the credits are applied. If the multiple use credits lower the number of loading bays below the actual loading demand, the loading facility will require increased management to operate effectively or \n 14 2/16/2010 \n 4- 1 -14 \n the physical and financial burdens of these unmet needs are ultimately shifted to the public and the neighboring property owners. 12- 10 -16: Exempt Areas; Parking Fund Established Regulations A. Criteria: The town council by resolution may exempt certain areas from the off street parking and loading requirements of this chapter if alternative means will meet the off street parking and loading needs of all uses in the area. Prior to exempting any area from the off street parking and loading requirements, the council shall determine the following: 1. That the exemption is in the interests of the area to be exempted and in the interests of the town at large. 2. That the exemption will not confer any special privilege or benefit upon properties or improvements in the area to be exempted, which privilege or benefit is not conferred on similarly situated properties elsewhere in the town. 3. That the exemption will not be detrimental to adjacent properties or improvements in the vicinity of the area to be exempted. 4. That suitable and adequate means will exist for provision of public, community, group or common parking facilities; for provision of adequate loading facilities and for a system for distribution and pick up of goods; and for financing, operating and maintaining such facilities; and that such parking, loading and distribution facilities shall be fully adequate to meet the existing and projected needs generated by all uses in the area to be exempted. B. Parking Fund: For projects located within the town's 'parking pay -in- lieu "zones (as identified on the town's official 'parking pay -in -lieu zone" maps, incorporated by reference) property owners or applicants shall be required to contribute to the town parking fund, hereby established for the purpose of meeting the demand and requirements for vehicle parking to the extent outlined in applicable master plan documents and the zoning regulations. At such time as any property owner or other applicant proposes to develop or redevelop a parcel of property within an exempt area which would require parking and/or loading areas, the owner or applicant shall pay to the town the parking fee hereinafter required: 1. The parking fund established in this section shall receive and disburse funds for the purpose of conducting parking studies or evaluations, construction of parking facilities, the maintenance of parking facilities, the payment of bonds or other indebtedness for parking facilities, and administrative services relating to parking. 2. The parking fee to be paid by any owner or applicant shall be determined by the town council. 3. If any parking funds have been paid in accordance with this section and if subsequent thereto a special or general improvement district is formed and assessments levied for the purpose of paying for parking improvements, the payer shall be credited against the assessment with the amount previously paid. 4. The parking fee to be paid by any owner or applicant is hereby determined to be eighteen thousand five hundred ninety seven dollars eighty cents ($18,597.80) per space for residential uses (including, but not limited to, accommodation units, timeshares and fractional fee units). \n 15 2/16/2010 \n 4- 1 -15 \n There is no pay in lieu fee for commercial uses. This fee shall be automatically adjusted annually by the percentage the consumer price index of the city of Denver has increased or decreased over each successive year. S. For additions or enlargements of any existing building or change of use that would increase the total number of parking spaces required, an additional parking fee will be required only for such addition, enlargement or change and not for the entire building or use. No refunds will be paid by the town to the applicant or owner. 6 The owner or applicant has the option of paying the total parking fee at the time of building permit or paying over a five (S) year period. If the latter course is taken, the first payment shall be paid on or before the date the building permit is issued. Four (4) more annual payments will be due to the town on the anniversary of the building permit. Interest of ten percent (10 %) per annum shall be paid by the applicant on the unpaid balance. Lf the owner or applicant does choose to pay the fee over a period of time, he or she shall be required to sign a promissory note which describes the total fee due, the schedule of payments, and the interest due. Promissory note forms are available at the offices of the department of community development. 7. When a fractional number of spaces results from the application of the requirements schedule (section 12 -10 -10 of this chapter) the parking fee will be calculated using that fraction. This applies only to the calculation of the parking fee and not for on site requirements. Underlying Policies Within the designated commercial core areas (Vail Village and Lionshead), specific properties are further designated as "Pay -in -lieu Properties ". These properties are exempt from the Town Code's parking spaces requirements if a payment -in -lieu is provided instead. The policy of allowing properties to be exempt from the parking regulations was established in the Town's original 1973 zoning ordinance. Similar to other parking credits and reductions granted by the Town Code, the multi- purpose trip concept (a single vehicle trip is made to complete two or more trip purposes) is a basis for these exemptions. The Town also exempted certain properties from the off street parking requirements to reduce the number of vehicles in the commercial cores to improve the pedestrian experience. The current pay -in -lieu fee is $22,229.16 per required parking space for residential projects and there is no requriement for commercial projects. The requirement for commercial projects was eliminated in 2001 as a redevelopment incentive to core area businesses. The Lionshead Redevelopment Master Plan speaks to this issue: 9.3.1.1 Parking Pay -in -Lieu Relief The parking regulations require a parking pay -in -lieu fee for parking that cannot be provided on site. This fee, currently in excess of $17, 000 per required parking space, is a major obstacle to the redevelopment of buildings in Lionshead. Reduction of the parking requirement, as well as the fee, should be considered in the implementation of the master plan. This proposal is particularly relevant to projects that can demonstrate a negligible impact on parking generation. Observations \n 16 2/16/2010 \n 4- 1 -16 \n The elimination of pay -in -lieu fees does not allow for the mitigation of the increased parking demands associated with commercial land uses created through additions, redevelopments, and new construction. By exempting certain properties from the off street parking requirements, and further exempting commercial land uses from a pay -in -lieu requirement, the Town has chosen to shift the unmet parking and transportation burdens from these land uses to the public parking structures, public streets, public trailhead lots, public park lots, neighboring private parking lots, and public transit. The pay -in -lieu fees have not been re- evaluated to determine if the fee amount is still appropriate. A cost/benefit analysis should be conducted to quantify the financial costs shifted to the public and the paybacks such as increased taxes. The fees should also be re- evaluated to determine if they are at the value necessary to achieving the intended results (are the fees high enough to not be the preferred parking option, but low enough to not disincentives redevelopment). 12- 10 -17: Leasing of Parking Spaces Regulations A. General: No owner, occupant or building manager, or their respective agent or representative, shall lease, rent, convey or restrict the use of any parking space, spaces or area to any person other than a tenant, occupant or user of the building for which the space, spaces or area are required to be provided by the zoning ordinances or regulations of the town except as may be specifically provided in this section. B. Lease Qualifications; Application To Lease: A parking space, spaces or areas may be leased by the owner, occupant or building manager thereof in accordance with the following: 1. Any owner, occupant or building manager who owns, occupies or manages ten (10) or more private parking spaces located in commercial core 1, commercial core 2, commercial core 3, high density multiple family, public accommodations, Lionshead mixed use 1, Lionshead mixed use 2, or special development zone districts and provides sufficient parking for use by employees may apply to the administrator of the town for a permit to lease parking spaces. 2. Application shall be made on a form provided by the administrator and upon approval of the application by the administrator a leasing permit shall be issued with or without condition as determined by the administrator. If the administrator determines that the lease proposal results in a visual impact to surrounding streets or property, the administrator may condition the approval with a requirement that the applicant install landscaping on the site to improve the visual appearance of the parking area. If said private parking spaces are located on the common area or grounds of any condominium project, written approval of the condominium association (if any) will be required on this application. 3. The administrator may request that an applicant conduct a parking utilization study to determine the difference between the average capacity of the lot and the peak day utilization, and such other information as may be necessary for the proper consideration of the application. 4. The proposed lease agreement shall be for the period of not less than one month nor greater than twelve (12) months. When requested, the administrator may extend the lease agreement for an additional twelve (12) months so long as the conditions relating to the parking spaces have \n 17 2/16/2010 \n 4 - 1 - 17 \n not significantly changed. Any applicant wishing for an extension to an established lease agreement, must submit an application to the administrator no later than two (2) weeks prior to the termination of the existing approval. S. No applicant shall be permitted to lease more than sixty percent (60%) of the parking spaces which is the difference between the average capacity of the lot and the peak day utilization as determined by the administrator. 6 No applicant who is operating a private parking area charging an hourly fee on the effective date hereof shall be eligible for approval of his or her application. 7. Parking required for any use in accordance with this title may not be satisfied by the leasing of space from another person under the provisions of this section. 8. It shall be the responsibility of the owner, occupant or building manager who has leased spaces to others to provide adequate and proper signs on the premises and to see that the leased spaces are used and occupied in accordance with the lease agreement. 9. Leasing shall be permitted for short term parking only, and shall be prohibited for long term storage of vehicles by individuals or companies. 10. Car rental agencies may lease parking spaces only in the CC3 district, and shall be limited to a maximum of fifteen (1 S) parking spaces per site. Each site may be allowed a maximum of one lease for a car rental agency. Underlying Policies Allowing the leasing parking spaces is intended to increase the efficiency and occupancy rates of parking facilities. Observations These regulations do not allow short -term leasing for skier or special event parking. These regulations do not allow shared parking by land uses with non - competing parking needs. A recent example was a proposal by the Vail Mountain School to allow public parking on their property during non - school hours. By allowing the leasing of 60% of the difference between the average capacity of the lot and the peak day utilization, the parking facility will not meet its peak day demand. These unmet private parking needs are displaced to the public parking structure and street parking. However, the peak day demands for private parking facilities are often the same day's the Town's public parking structures experience peak demand. These parking space leasing requirements are rarely utilized and often do not promote the maximized utilization of private parking spaces as recommended in the Vail Village Master Plan. 12- 10 -18: Variances Regulations Variances from the provisions of this chapter shall follow the procedures set forth in chapter 17 of this title. \n 18 2/16/2010 \n 4- 1 -18 \n Underlying Policies To prevent or lessen practical difficulties and unnecessary physical hardships inconsistent with the objectives of the code resulting from the strict and literal interpretation and enforcement of the Town Code, variances from the off street parking and loading regulations may be granted. Observations This provision is rarely utilized. 12- 10 -19: Core Areas Identified Regulations Tables I and 2 (core area parking maps I and 11, respectively, attached to the ordinance codified herein, and available for inspection in the office of the town clerk) shall be used to identify properties within Vail's commercial core areas for parking purposes. Underlying Policies Specific properties in the Vail Village and Lionshead areas are designated as core area properties. Observations Properties identified as the commercial core are generally those properties included in the Vail Village and Lionshead master plan areas. The Town Council has amended the boundaries of the core areas over time by ordinance. 12- 10 -20: Special Review Provisions Regulations Notwithstanding the provisions of section 12 -10 -18 of this chapter, the planning and environmental commission may approve a reduction to the number of required spaces specified in section 12 -10 -10 of this chapter, provided a report documenting the presence of unique parking characteristics is provided by a qualified consultant and the following findings are made by the planning and environmental commission: A. The parking demand will be less than the requirements identified in section 12 -10 -10 of this chapter; and B. The probable long term use of the building or structure, based on its design, will not generate additional parking demand, and C. The use or activity is part of a demonstrated permanentprogram (including, but not limited to, "rideshare" programs, shuttle service, or staggered work shifts) intended to reduce parking demand that has been incorporated into the project's final approved development plan; and D. Proximity or availability of alternative modes of transportation (including, but not limited to public transit or shuttle services) is significant and integral to the nature of the use or business activity. In reaching a decision, the planning and environmental commission shall consider survey data submitted by a qualified transportation planning or engineering consultant. Projects under "special review" are subject to additional scrutiny by the planning and environmental commission after development plan approval if it is deemed necessary to verify continued \n 19 2/16/2010 \n 4- 1 -19 \n compliance with the above listed criteria. The maximum allowable reduction in the number of required spaces shall not exceed twenty five percent (25 of the total number required under section 12 -10 -10 of this chapter. Underlying Policies The Town's parking regulations allow for reductions in the parking requirements for properties with unique parking circumstances and alternative transportation commitments without a variance. Observations The permanent programs (van pools, staggered work shifts, etc.) provided by a land use to reduce parking demand may change or be eliminated over time. Programmed parking solutions may create reduced up -front construction costs, but create long term management costs. The Town may not be aware of the changes and has little recourse to address the situation once the changes become known. If the parking requirement is reduced to less than actual demand, the physical and financial burdens of these unmet parking and transportation needs are ultimately shifted to the public parking structures, public streets, public transit, and neighboring property owners. 12- 10 -21: Parking Pay In Lieu Zones Established Regulations The 'parking pay -in -lieu zone" maps (attached to the ordinance codified herein, and available for inspection in the office of the town clerk) shall be used to identify properties within the parking pay in lieu zones referenced in section 12 -10 -16 of this chapter. Properties will be required to comply with the amended program upon demolition /rebuild. Properties not included in the pay in lieu zones may apply to the planning and environmental commission for review if the provision of on site parking on the property would circumvent relevant objectives of applicable comprehensive plan documents including, but not limited to, parking, pedestrianization, and vehicle penetration elements. Underlying Policies Specific properties in the Vail Village and Lionshead core areas are further designated as exempt properties. • Article 12 -61: Housing Zone District 12 -61 -8: Parking and Loading Regulations Off street parking shall be provided in accordance with chapter 10 of this title. No parking or loading area shall be located within any required setback area. At the discretion of the planning and environmental commission, variations to the parking standards outlined in chapter 10 of this title may be approved during the review of a development plan subject to a parking management plan. The parking management plan shall be approved by the planning and environmental commission and shall provide for a reduction in the parking requirements based on a demonstrated need for fewer parking spaces than chapter 10 of this title would require. For example, a demonstrated need for a reduction in the required parking could include: \n 20 2/16/2010 \n 4 - 1 - 20 \n A. Proximity or availability of alternative modes of transportation including, but not limited to, public transit or shuttle services. B. A limitation placed in the deed restrictions limiting the number of cars for each unit. C. A demonstrated permanent program including, but not limited to, rideshare programs, carshare programs, shuttle service, or staggered work shifts. Underlying Policies The Town Code allows parking reductions for employee housing projects based upon the concepts that in -town employees will predominately use alternative means of transportation such as walking, biking, or public transit, and those employees will not own vehicles. Observations While the need to operate an automobile may be diminished, the need for transportation remains. Any funds saved by not constructing parking facilities are assumed to be allocated toward other transportation modes. Programmed parking solutions may create reduced up -front construction costs, but create long term management costs. The programmed parking solutions (rideshare, shuttles, staggered work shifts, etc.) provided by a land use to reduce parking demand change or are eliminated over time. Specifically with employee housing, the characteristics of those employed may change which will alter the effectiveness of these programs (example: a shift from international to in- country employees). The Town may not be aware of the changes and has little recourse to address the situation once the changes become known. If the multiple use credits reduce the number of parking spaces below the actual parking demand, the physical and financial burdens of these unmet parking and transportation needs are ultimately shifted to the public parking structures, public streets, public trailhead lots, public park lots, neighboring private parking lots, and public transit. • Article 12 -9C: General Use District 12 -61 -8: Parking and Loading Regulations 12 -9C -5: DEVELOPMENT STANDARDS: A. Prescribed By Planning And Environmental Commission: In the general use district, development standards in each of the following categories shall be as prescribed by the planning and environmental commission: 1. Lot area and site dimensions. 2. Setbacks. 3. Building height. 4. Density control. S. Site coverage. 6 Landscaping and site development. 7. Parking and loading. \n 21 2/16/2010 \n 4- 1 -21 \n B. Reviewed By Planning And Environmental Commission: Development standards shall be proposed by the applicant as a part of a conditional use permit application. Site specific development standards shall then be determined by the planning and environmental commission during the review of the conditional use request in accordance with the provisions of chapter 16 of this title. Underlying Policies The parking requirements for all land uses in the General Use Zone District are prescribed by the Planning and Environmental Commission. Observations If the multiple use credits reduce the number of parking spaces below the actual parking demand, the physical and financial burdens of these unmet parking and transportation needs are ultimately shifted to the public parking structures, public streets, public transit, and neighboring property owners. • Private Parking Clubs Regulations PRIVATE CLUB: An association ofpersons and its premises established for the fraternal, social, educational, recreational, or cultural enrichment of its members and not primarily for profit, whose bona fide members pay dues and meet certain prescribed qualifications for membership, use of such premises being restricted to members and their guests. Parking structures may not be the sole facility for a private club. PRIVATE PARKING STRUCTURES: A parking area within a building for the exclusive use of its owners, to be considered an individual land use not to be linked with parking requirements regulated in chapter 10 of this title. Underlying Policies The Town's zoning regulations allow "private clubs" and "private parking structures" as an individual land uses. These private parking clubs are not addressed by the Town's parking regulations. These private parking clubs have been considered a "public benefit" based upon the concept that the club will increase the community's overall parking capacity and reduce the demand on the public parking structures and public streets. Observations The Town's parking regulations do not address private parking clubs. By there very natures, private parking clubs do not function in the same manner as public parking facilities. Private clubs can serve a specific clientele that may, or may not, include current users of the Town's public structures; therefore, a private parking club may have no impact on reducing the peak demands currently affecting the Town's parking structure and street parking. Depending upon the ownership structure and management policies associated with a private parking club, the clubs parking spaces may be significantly underutilized. Private parking clubs have been observed to have higher usage rates during the holidays, but low usage rates during other community wide parking demand peaks like weekends and special events. If private parking clubs are opened for public parking, will they compete with the Town's public parking structures for revenue during non -peak periods? \n 22 2/16/2010 \n 4 - 1 - 22 \n Should the policy allowing private parking clubs be changed to only allow public /private partnership parking clubs? IV. MASTER PLAN ANALYSIS • Vail 20/20 Strategic Action Plan The Town of Vail adopted the Vail 20/20 Strategic Action Plan in 2007 to establish a community -wide vision for Vail and to define strategies to achieve that vision. The following is an analysis of this master plan's recommendations: Plan Recommendations Goal #1: Create an integrated Transportation System with high levels of service that caters to the many needs of our residents, guests and employees and embraces the many issues of the surrounding natural and built environment in its design, implementation and operation. Actions /Strategies -Parking - Aggressively manage parking to minimize major capital investments to increase supply while encouraging travel modes other than single occupant vehicles. - Maintain the supply of parking where all demand is met except up to a maximum of 15 days of winter and three days of summer when parking demand exceeds supply. - On parking overflow days, provide on- street emergency parking and additional bus stops to ensure a maximum waking distance of a quarter mile to a bus stop or half mile to the final destination. - Parking revenue shall offset all parking costs, including operations and capital, and combined with the ski tax, shall pay for the operational and capital costs of transit. - Meet future parking needs of approximately 1, 000 spaces by developing parking supply that is conveniently located to destinations. Underlying Policies The primary intent of these master plan recommendations is to create a community -wide transportation system with high levels of customer service for all user groups. The plan recommends increasing parking supplies by not only creating new spaces, but also through improved utilization of existing spaces. The plan recommends increasing the community's parking supply to meet future parking needs. Observations The recommendation of this master plan primarily focus on public parking needs, and do not address parking for private development. Opportunities for additional parking supplies are being explored at Ford Park, the Lionshead parking structure, and the proposed Ever Vail project. \n 23 2/16/2010 \n 4 - 1 - 23 \n • Vail Village Master Plan The Town of Vail addresses parking issues in Vail Village area through recommendations of the Vail Village Master Plan. The following is an analysis of this master plan's recommendations: Objective 5.1: Meet parking demands with public and private parking facilities Plan Recommendations Policy 5.1.1: For new development that is located outside of the Commercial Core I Zone District, on -site parking shall be provided (rather than paying into the parking fund) to meet any additional parking demand as required by the zoning code. Policy 5.1.2: The expansion of the Vail Village parking structure shall maximize the number of additional parking spaces available for public parking. Policy 5.1.3: Seek locations for additional structured public and private parking. Policy 5.1.4: Continue to promote the lease parking program as a means for maximizing the utilization ofprivate parking spaces. Policy 5.1.5: Redevelopment projects shall be strongly encouraged to provide underground or visually concealed parking. Policy 5.1.6: Development and redevelopment projects shall be strongly encouraged to provide ample temporary parking for construction workers for the duration of a construction project to minimize impacts on our guests and visitors resulting from the loss ofpublic parking. Underlying Policies The primary intent of these master plan recommendations is that private and public parking demands should be met. Observations The policy objective to "meet parking demands with public and private parking facilities" can be counter productive to the plans next recommendation to "encourage the use of public transportation to minimize the use of private automobiles throughout Vail." Providing enough public and private parking to meet demand will increase the use of automobiles throughout Vail and may discourage the use of public transportation. The Town is actively addressing many of these policy recommendations including limiting the pay -in -lieu option outside the Commercial Core I District, seeking locations for additional parking, and encouraging redevelopment projects to provide underground parking. The Town expanded the Vail Village parking structure in 1990, and future parking expansion opportunities are being evaluated at the Lionshead parking structure and Ford Park. The parking space leasing provisions of Chapter 12 -10, Off Street Parking and Loading, Vail Town Code, do not allow short -term skier or special event parking and do not promote the maximized utilization of private parking spaces. While the master plan encourages development projects to accommodate their construction parking, the requirements of the Town Code do not address this issue. \n 24 2/16/2010 \n 4 -1 - 24 \n Many development sites, especially in the Vail Village Master Plan area, are physically too small to accommodate construction parking and staging without the use the public streets and public parking facilities. Objective 5.2: Encourage the use of public transportation to minimize the use of private automobiles throughout Vail. Plan Recommendations Policy 5.2.1: The Town and its regional partners shall continue to provide an efficient transit system and increase service levels as needed to meet demand. Policy 5.2.2: The Town shall facilitate and encourage the operation of private shuttle vans outside of the pedestrianized core area. Underlying Policies The primary intent of these master plan recommendations is to minimize the use of vehicles in Vail Village to improve the pedestrian experience. Observations The Town Vail provides an in -town bus service, and Eagle County provides a regional bus service. Due to ECO's budget constraints, the regional bus service levels have recently been reduced. The type of vehicles used by private shuttle providers is shifting from small buses and multi - passenger vans to the use of SUV's and cars. This trend is counter productive to the master plan recommendation of minimizing automobiles in Vail. The policy objectives to "meet parking demands with public and private parking facilities" can be counter productive to the plans next recommendation to "encourage the use of public transportation to minimize the use of private automobiles throughout Vail." Providing enough public and private parking to meet demand will increase the use of automobiles throughout Vail and may discourage the use of public transportation. Objective 5.3: Concentrate the majority of interconnecting transit activity at the periphery of the Village to minimize vehicular traffic in pedestrianized areas. Plan Recommendations Policy 5.3.1: The Vail Transportation Center shall be the primary pick up and drop off point for public transit and private shuttle vans and taxis. Underlying Policies The primary intent of these master plan recommendations is to minimize the use of vehicles in Vail Village to improve the pedestrian experience. Observations Public transit and private shuttle drop -off and pick -up are generally concentrated at the Village parking structure and an enclosed public loading facility has been constructed at the Mountain Plaza project. However, the Town continues to allow delivery vehicles, shuttles, taxis, private automobiles, etc. to operate in the pedestrianized areas of the Village contrary to the intent of these policies. \n 25 2/16/2010 \n 4 - 1 - 25 \n Objective 5.4: Improve the streetscape circulation corridors throughout the Village. Plan Recommendations Policy 5.4.1: The Town shall work with the Colorado Division of Highways toward the implementation of a landscaped boulevard and parkway along the South Frontage Road. Policy 5.4.2: Medians and right -of -ways shall be landscaped. Underlying Policies The primary intent of these master plan recommendations is to improve the aesthetics of the entrance to Vail. Observations These items are addressed in the Vail Transportation Master Plan and landscaped South Frontage Road medians are being installed as part of the Four Seasons, Vail Plaza Hotel, and Solaris development projects. GOAL #5 Action Steps: Plan Recommendations 1. Construct vehicular circulation and signage improvements designed to reduce unnecessary traffic into the Village core. 2. Continue to monitor traffic flow through the roundabout areas and study alternatives available to increase efficiency of this intersection and' meet future traffic demands. 3. Continue to study the feasibility of a 'people mover" or other public transportation alternatives to augment or replace the existing shuttle system. 4. Village parking policies (both parking requirements and properties eligible for paying into the parking fund) following the completion of the Town's Parking and Transportation Study. 5. Study the feasibility of an underground (recreation fields would remain), parking structure in Ford Park. 6 Review Chapter 10, Off Street Parking And Loading, Title 12, Zoning Regulations, to identify additional opportunities to further enhance the maximum utilization of private parking spaces within the master plan study area. 7. Evaluate options for establishing regulatory requirements for development and redevelopment projects to provide ample temporary parking for construction workers for the duration of a construction project. Underlying Policies The Vail Village Master Plan identifies the action steps necessary to implement the plan's recommendations. Observations The Town is actively pursuing the majority of these actions steps; however, the Town Code has not yet been updated to address maximizing private parking utilization or construction parking. \n 26 2/16/2010 \n 4 - 1 - 26 \n • Lionshead Redevelopment Master Plan The Town of Vail addresses parking issues in Lionshead area through recommendations of the Lionshead Redevelopment Master Plan. The following is an analysis of this master plan's recommendations: 4.8: Parking Plan Recommendations Parking is a critical component in a mixed -use resort environment such as Lionshead, and any efforts to enhance this component should adhere to the following goals and guidelines: a. Parking must be sufficient to meet demand. Correctly assessing parking demand in an environment such as Lionshead is difficult but extremely important. Overestimating parking demand can be as damaging as underestimating demand due to the extreme expense of parking space (especially if structured) in a real estate environment such as the Trail Valley. Likewise, parking is a large consumer of ground and should be designed to occupy as little real estate as possible. In tight margin developments such as mid -range hotels and locals /employee housing, the expense of parking can be the deciding factor as to the economic viability of the project. Due to these attributes of parking, it is important that true demand, or desired demand, be distinguished from actual usage. For example, the `free after three" program currently in place for the Town of Vail parking structures has undoubtedly increased the usage of these structures during the evening hours (the Lionshead structure filled in the evening for the first time in 1998). However, there has not been a corresponding increase in sales tax revenue, which was the original intent of `free after three ". (Note- concrete studies regarding the utilization of the `free after three " program have not been conducted and it is strongly recommended that this occur if the program is to continue). It is hypothesized that a significant portion of people utilizing the free parking program are in fact employees or people that would have used transit or other means of access if the parking were not as readily available. In other words, parking usage often will rise to fill the available space, but the profile of the user may not be who the parking was intended for. To be concise, the parking supply in Lionshead and the Town of Vail needs to not only meet the demand, it needs to meet the desired demand and should be structured or programmed in such as way to do so. Parking is important, but too expensive and land consuming to be provided without solid reasoning. b. Parking should relate to pedestrian circulation and desired points of access to the pedestrian core. A primary goal of redevelopment in Lionshead is to increase the quality of the pedestrian connections into the retail/ pedestrian core and through it to the ski yard. Any new public parking must have a strong and convenient relationship to this primary destination. However, parking should not use prime development sites and does not have to be immediately adjacent. c. Parking is only one part of an overall access strategy. Public parking is very important in bringing guests to Lionshead, but structured parking is expensive. The cost of structured parking today ranges from 20, 000 to 30, 000 dollars per space, so other means of access should be carefully considered first. Possible alternatives include an enhanced transit system, more convenient drop -off facilities, a reduction in required parking ratios for certain uses (such as employee and locals housing), off -site and remote parking, and parking disincentives that discourage driving. d. Parking should be visually inconspicuous. Parking should be structured below ground whenever possible. Surface parking areas should be heavily screened with landscaping, berms, \n 27 2/16/2010 \n 4 - 1 - 27 \n and walls. Expanses of asphalt should be interrupted with islands of landscaping or replaced with pedestrian quality paving materials. Surface parking areas should be avoided in or near the retail pedestrian core area. Although structured parking may be more desirable visually, it must be properly designed so as not to detract from the guest's arrival experience. e. Parking requirements should not constitute an unnecessary disincentive to redevelopment. A thorough review of the current parking pay -in -lieu code and parking ratio requirements is recommended. Given the above discussions it is important that parking requirements accurately meet the true parking demand of new development and redevelopment. For example, a stated goal of the masterplan is to encourage, facilitate, and provide incentives for the expansion of ground level retail in Lionshead. While this expanded retail will likely represent some level of incremental increase to public parking demand in Lionshead, this demand needs to be accurately understood so the parking pay -in -lieu fee does not make the retail expansion economically unfeasible. The following recommendations for parking deal with existing parking that may be displaced by development, private residential/ lodging parking, public parking supply and demand, and parking for locals/ employee housing. Underlying Policies The intent of this master plan as it relates to parking is to meet parking demands, enhance transit use, minimize the visual impacts of parking, and not create disincentives to redevelopment. This master plan explicitly recognizes that parking only one part of the Town's overall transportation strategy. The plan recommends that possible alternatives to parking include an enhanced transit system, more convenient drop -off facilities, a reduction in required parking ratios for certain uses (such as employee and locals housing), off -site and remote parking, and parking disincentives that discourage driving. Observations The intent of the Lionshead Redevelopment Master Plan as it relates to parking is similar to the intent of Town's other adopted master plans. This master plan recognizes the high cost of constructing parking and notes that Vail's parking supply shouldn't simply meet demand, but instead it should be structured or programmed to meet the desired demand. 4.8.1 Potential Displacement of Existing Parking Plan Recommendations The ground rules for the Lionshead master plan mandate no net loss of parking as a result of redevelopment. Properties potentially affected by this policy include: 4.8.1.1 North Day Lot The north day lot (owned by Vail Associates) has approximately 105 parking spaces, all utilized by Vail Associates employees. Parking on this site serves mountain workers, Vail Associates office personnel, and employees visiting from the company headquarters in Avon. Because much of the current Vail Associates office space in Lionshead will be relocated when the site is redeveloped, parking demand on the north day lot may also decrease. To facilitate development of the site as a public transit center, it may be \n 28 2/16/2010 \n 4 - 1 - 28 \n desirable to relax the parking requirement if it can be demonstrated that future demand will decrease. 4.8.1.2 West Day Lot The west day lot is also owned by Vail Associates and is utilized primarily by mountain based Vail Associates employees. This site offers the possibility of a higher- return development opportunity that may make other less profitable west end developments feasible, and its existing use for parking is virtually certain to change. It is not anticipated that the employee base utilizing this surface lot will decrease; therefore, all the current parking (approximately 160 spaces) will have to be replaced. 4.8.1.3 Charter Bus Parking Lot The charter bus parking area on the east end of the Lionshead parking structure is the proposed location for a future Vail civic /community center. The property is extremely valuable to the community, and its current utilization as a parking lot is not its highest and best use. Alternate locations for charter bus parking include the Ford Park parking lot and a down- valley site. A drop -off point for the buses will still be necessary and is recommended as a component of the proposed transit center on the north day lot. Underlying Policies The intent of these recommendations is to preserve existing parking supply in the Lionshead area. Observations While these recommendations preserve the parking supply quantity, they do not necessarily preserve the existing use of these spaces. For example, parking spaces once utilized by the public could be converted into employee parking, or former employee parking could be converted into a private parking club use. 4.8.2 Residential Properties Plan Recommendations As a policy, all residential properties should provide their own parking within their property according to existing Town of Vail regulations and the parameters described above. Underlying Policies Residential land use should meet their parking demands on -site. Observations This policy is contrary to the exempt property parking pay -in -lieu regulations of the Town Code. 4.8.3 Public Parking Plan Recommendations Public parking in Lionshead today consists of the Lionshead parking structure, which has a capacity of approximately 1200 vehicles. 4.8.3.1 Existing Parking Shortfall The 1991 Vail Transportation Master Plan suggested a town -wide peak period parking shortfall of 500 spaces. Overflow volumes are experienced approximately 20 -30 days per year. \n 29 2/16/2010 \n 4 - 1 - 29 \n 4.8.3.2 Potential New Parking Demand See appendix A, traffic impact study. 4.8.3.3 Potential New Parking Sites To respond to the projected parking demand increase discussed in the traffic study, it is strongly recommended that all town -wide parking opportunities be examined or re- examined prior to any final planning or parking construction. Specific public parking opportunities in Lionshead include: a. Lionshead Parking Structure The existing Lionshead parking structure is a logical location for expanded public parking because it is already owned by the Town of Vail. Also, the structure is conveniently located between the proposed civic center on the east and the main portal to the Lionshead pedestrian mall on the west. No other location offers visitors such ease of access. A self - ventilating split deck structure, the garage has six half decks, each holding approximately 200 vehicles (1,200 spaces in total). The addition of one complete level would increase the structure by 400 spaces, two complete new levels by 800 spaces. Snow removal is an issue in the addition of new decks. The top deck of the structure is cleared manually with front -end loaders. Additional decks will make it impossible to continue this method, as the internal dimensions of the structure will not accommodate front -end loaders. In addition, the construction of a new delivery staging area on the west end of the structure will remove the snow storage area presently used Alternatives include heating the upper deck, providing for an alternate snow removal access road to the upper deck, and construction of a roof over the entire structure. Public input during the master plan process has indicated the importance of the eastward view, across the top of the parking structure, toward the Vail Village as motorists travel east along the South Frontage Road and I -70. Future expansion plans of the Lionshead parking structure should consider the potential impacts expansion could have on this view plane. Also an issue is the necessary structural reinforcement of the existing facility to support the weight of additional decks. b. West Lionshead The construction of a new public parking facility at the west end ofLionshead has been a planning consideration since the completion of the Vail Transportation Master plan in 1991. This site is currently undeveloped (except for the Vail Associates maintenance yard) and is large enough to meet projected parking demand. It is well located in relation to the potential new eastbound I -70 access ramps. The viability of a new public parking facility in this location would be enhanced by bringing lift service to this area. The construction of a new public parking facility would address the existing deficiency of off - street parking on peak days and the shifting demand of parking created by the introduction of a new ski lift in West Lionshead. It is anticipated that the new public parking structure would contain a approximately 400 public parking spaces, which would be in excess of any parking requirements generated by proposed development. The update of the Vail Transportation Plan should provide final direction on the location and quantity of additional public parking spaces in the Town of Vail. The location of additional public parking should consider where parking is most optimal for both guests and employees, year round utilization, mountain operations, and overall traffic circulation. Given the location for this parking facility, it had been assumed that regular \n 30 2/16/2010 \n 4 - 1 - 30 \n transit or shuttle service would be necessary because of its distance from the retail core area and the ski yard (greater than a 1200 foot walking radius). However, the location of the parking structure would be proximate to the new lift and as such the need for regular shuttle service would be minimized. However, some provisions for bus stops and /or a transit facility should be considered for the parking structure. Underlying Policies Public parking must be provided in the Lionshead. Observations Future additional public parking opportunities at the Lionshead parking structure and the proposed Ever Vail project are being discussed. The Town is preparing a Lionshead Transit Center plan to enhance transit capacity and efficiency in Lionshead. 4.8.4 Parking for Employee Housing Plan Recommendations The unit-to-parking space ratio for employee housing should be reduced to maximize the housing opportunities in west Lionshead. During the master planning process, the Vail Town Council toured several employee housing complexes in Keystone Resort that averaged .25 cars per bed (one parking space per four -bed unit). Most of these complexes at Keystone are removed from the core and depend on a bus transit system to carry employees to and from work. Yet, Keystone property managers have not observed a parking shortage. Likewise, at the Rivers Edge employee housing project in Avon, a parking ratio of. 75 cars per bed has been more than adequate and the parking lot is underutilized. Underlying Policies The Town's parking regulations require too many parking spaces for employee housing units. The master plan identifies the need for flexibility. Observations Management policies significantly affect the utilization of parking spaces at employee housing complexes. For example, parking demand can be reduced with policies that explicitly limiting the number of allowed vehicles, policies that limit the number of individuals living in a unit, and policies that add financial costs to parking such as increased rental rates. As the characteristics of the employment market change, the parking demands at employee housing complexes also change. For example, a shift from predominately international employees to in- country employees with a higher rate of automobile ownership may increase the parking demands at an employee housing complex. \n 31 2/16/2010 \n 4- 1 -31 \n T VAIL VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 16, 2010 ITEM /TOPIC: 2010 Community Survey Discussion PRESENTER(S): Chris Cares / Suzanne Silverthorn ACTION REQUESTED OF COUNCIL: Provide direction to staff BACKGROUND: The Town of Vail community survey is used to probe public policy issues and other topics of community interest. It also measures the town's operational performance as compared with previous years. The most recent surveys were conducted in 2003, 2005 and 2007. The town has contracted with Chris Cares of RRC Associates to assemble the 2010 survey. This discussion will include an overview of the survey's recommended methodology, a review of the draft survey questions and solicitation of ideas for additional themes or topics to include in the survey, which will be fielded in March. STAFF RECOMMENDATION: None. ATTACHMENTS: 2010 Community Survey Discussion \n 2/16/2010 \n MEMORANDUM TO: Vail Town Council FROM: Suzanne Silverthorn DATE: February 16, 2010 SUBJECT: 2010 Community Survey 1. BACKGROUND The Town of Vail community survey is used to probe public policy issues and other topics of community interest. It also measures the town's operational performance as compared with previous years. The most recent surveys were conducted on a biennial basis in 2003, 2005 and 2007. The 2009 survey was deferred to 2010 to coincide with the new Town Council term. The town has contracted with Chris Cares of RRC Associates to assemble the 2010 survey. This discussion will include an overview of the survey's recommended methodology, a review of the draft survey questions and solicitation of ideas for additional themes or topics to include in the survey, which will be fielded in March. 2. METHODOLOGY The proposed methodology for the 2010 survey is a return to a mail /web -based approach. This would be different than the phone survey method conducted in the past; in fact, it would be a return to the method used some years ago but with some new elements. This approach is based on several considerations including: the widespread availability of Internet access among Vail residents; the desirability of getting a larger sample than what can be obtained with a phone survey, and the difficulties with reaching certain segments of the community (particularly young residents) using a phone survey, the result of increased use of cell phones versus land lines where phone surveys have typically taken place. The recommended approach for 2010 is to offer multiple types of access to the mail /web -based survey. A postcard would be mailed to invite participation and announcements would be sent to the local media outlets to encourage participation by anyone who'd like to take part. The invitation would include an explanation of the importance of the study, directions on how to access the survey, and a description of some type of community sweepstakes, such as a pair of airline vouchers, designed to increase interest in the survey. The initial postcard invitation mailing would be based on a list of Vail households to be purchased from a third -party provider. In addition, paper copies of the survey would be available for distribution in Town of Vail buildings as a mail -back option. 3. SURVEY INSTRUMENT A copy of the 2010 draft survey instrument is attached and its review will be the focus of the work session discussion. The draft has been divided into two parts. The first part contains mostly benchmark questions carried over from previous surveys to identify service rating trends and satisfaction levels monitored primarily by departments. The second part contains a bank of possible questions and topics to be determined by the Town Council. Specifically, Town Council has recently provided direction and identified areas of focus through a variety of discussions including the February 2, 2010 Visioning Session and the December 2009 Council retreat. The 2010 survey presents an opportunity to further probe some community priorities. The consultants and staff have suggested some alternative questions that might help Council to both communicate some of the priorities and also to gather input and suggestions. Space will not permit all \n 1 2/16/2010 \n 5 -1 -1 \n of these questions to be included in the survey. Therefore, at the upcoming meeting we will ask Council to discuss the two or three types of questions most favored. Then, we will ask Council to provide input on the categories or wording within these questions. Based on this input, we will refine the questionnaire and provide a revised draft for final Council consideration. 4. TIMELINE The proposed timeline for the survey project is as follows: Feb. 17 Review of draft survey by Town Council Week of March1 Refinement of survey and reviewed by Town Council via e -mail March 9 Finalization of survey March 18 Mailing to Vail households to invite participation (includes a sampling of second homeowners and business representatives) March 25 -April 5 Promotion of survey to enlist participation by all interested parties March 25 -April 5 Distribution of paper copies in municipal facilities for mail -back April 16 Last day for survey participation June Presentation of report ATTACHMENTS - -Draft 2010 Core Benchmarks Survey - -Draft Topics /Rough Example Questions for Council Input - -2005, 2007 Survey Results \n 2 2/16/2010 \n 5 -1 -2 \n Town of Vail Community Survey 2010 WEB VERSION DRAFT 4 NOTE: This version of the survey is intended to permit comparisons with results from past community surveys. Questions are not in final sequence; they will be reordered once a final set of questions is determined. First, a few questions about the general state of Vail... 1. Would you say that things in the Town of Vail are going in the right direction, or have they pretty seriously gotten off on the wrong track? [ ] Right direction [ ] Wrong track [ ] Don't know In a few words, why do you feel that way? NOTE: A BANK OF COUNCIL- DRIVEN QUESTIONS WILL BE ADDED HERE LATER The Community Development Department provides planning, design review, environmental programs, and building and restaurant inspection services. 2. Have you used the Community Development Department with the past 12 months? [ ] Yes [ ] No 3. (IF YES) How did you access their services? (check all that apply) [ ] Website [ ] Telephone [ ] Walk in to office [ ] Attend a meeting [ ] Other: 4. Please rate your satisfaction with the following aspects of the Community Development Department. NOT AT ALL VERY SATISFIED SATISFIED DK Availability of information (i.e., public records) Overall service and efficiency 1 2 3 4 5 x Building permit review and inspections 1 2 3 4 5 x Environmental quality in the Town of Vail (air, water, etc.) 1 2 3 4 5 x Courtesy and attitude /helpfulness 1 2 3 4 5 x Knowledge /ability to answer questions 1 2 3 4 5 x \n 2/16/2010 \n 5 -1 -3 \n 1 The Public Works Department provides maintenance of public areas including parks, buildings, roads and village areas. 5. Rate your satisfaction with Public Works services in the Town of Vail: NOT AT ALL VERY SATISFIED SATISFIED DK Snow removal on roads 1 2 3 4 5 x Road and street maintenance by the Town of Vail (potholes, sweeping, drainage, etc.) 1 2 3 4 5 x Overall park maintenance 1 2 3 4 5 x Appearance and condition of town -owned buildings 1 2 3 4 5 x Adequacy of staffing in Public Works 1 2 3 4 5 x Friendliness and courteous attitude of Public Works employees 1 2 3 4 5 x Cleanliness of pedestrian villages 1 2 3 4 5 x Cleanliness of public restrooms 1 2 3 4 5 x 6. Have you utilized Vail Fire for any service, inspection or 9 -1 -1 emergency within the past 12 months? [ ] Yes [ ] No 7. Please rate your satisfaction with the following aspects of Fire Services in the Town of Vail. NOT AT ALL VERY SATISFIED SATISFIED DK Response times to basic medical emergencies and fires 1 2 3 4 5 x Courtesy and helpfulness of firefighters and fire prevention staff 1 2 3 4 5 x Timely plan -check and fire inspection systems on remodeled or new construction 1 2 3 4 5 x Fire safety, awareness and education programs provided 1 2 3 4 5 x Addressing the threat of wildfire from beetle - killed trees through forest management such as cutting and removing trees, and forest regeneration 1 2 3 4 5 x 8. Please rate your satisfaction with the following aspects of Police Services in the Town of Vail. NOT AT ALL VERY SATISFIED SATISFIED DK Overall feeling of safety and security 1 2 3 4 5 x Visibility of police foot/vehicle patrol 1 2 3 4 5 x Friendliness and approachability of Vail police department employees 1 2 3 4 5 x Overall quality of service 1 2 3 4 5 x Crime prevention 1 2 3 4 5 x Managing parking and traffic control issues 1 2 3 4 5 x \n 2/16/2010 \n 5 -1 -4 \n 2 9. Many communities are moving toward what is termed "valued policing" where priority is given to areas of need that are rated highest in importance by the citizens. Recognizing that all of the following have some importance, please provide your priorities on the scale below. RELATIVELY LOW HIGHEST PRIORITY PRIORITY DK To be more accessible to people and match our service to their needs 1 2 3 4 5 x To reduce the fear of crime and improve safety 1 2 3 4 5 x To help our community reduce crime and support victims 1 2 3 4 5 x To reduce the level of property crime by a set percentage (e.g., 10 %) 1 2 3 4 5 x To reduce, and protect our community from, drug - related crime 1 2 3 4 5 x To deliver a high quality, value- for -money service 1 2 3 4 5 x Do you have any comments on your response above? 10. How many times per month do you use TOV bus service? times per month 11. Please rate your satisfaction with bus service. NOT AT ALL VERY SATISFIED SATISFIED DK Frequency of In -town shuttle 1 2 3 4 5 x Frequency of outlying service 1 2 3 4 5 x Bus driver courtesy 1 2 3 4 5 x Dependability of bus service 1 2 3 4 5 x Cleanliness of buses 1 2 3 4 5 x Level of crowding on buses 1 2 3 4 5 x Late night bus service —Town of Vail 1 2 3 4 5 x Late night bus service —ECO Regional Transit 1 2 3 4 5 x 12. Do you own a parking pass or value card this season? [ ] No (GO TO Q. 14) [ ] Yes: [ ] Gold pass [ ] Blue pass [ ] Green pass [ ] Pink pass [ ] Value pass 13. How satisfied are you with the benefits of your pass this year? NOT AT ALL VERY SATISFIED SATISFIED DK 1 2 3 4 5 x Any comments on your response? 14. Please rate your satisfaction with public parking services in Vail. NOT AT ALL VERY SATISFIED SATISFIED DK Overall parking fees /pricing structure 1 2 3 4 5 x Booth attendant courtesy 1 2 3 4 5 x Parking structure cleanliness 1 2 3 4 5 x Parking availability during winter periods 1 2 3 4 5 x Parking availability during summer periods 1 2 3 4 5 x Parking availability during Ford Park events 1 2 3 4 5 x \n 2/16/2010 \n 5 -1 -5 \n 3 15. Do you hold a library card in the Town of Vail? [ ] Yes [ ] No 16. What typically brings you to the library? (check the two most important categories) [ ] Materials (books, magazines, audio CDs, DVDs) [ ] Computers [ ] Wireless access [ ] Children's story hours /programs [ ] Programs for adults /families 17. How frequently do you use the library? times per month 18. If you are a regular library user, what do you like best about your experiences? 19. Do you receive the library's newsletter? Yes No 20. Have you visited the library's website (www.vaillibrary.com)? Yes No 21. Are you aware that you can: Yes No [ ] [ ] Access databases remotely using your library card [ ] [ ] Download audio /video /music content from the library website [ ] [ ] Submit questions via the website for the library to answer Have you ever used any of these services? Yes No (IF YES —LIST WILL BE IN A DROP -DOWN BOX ON WEB SURVEY) 22. Please rate your satisfaction with the following: NOT AT ALL VERY SATISFIED SATISFIED DK Library collection (including magazines, books, audio and visual media) 1 2 3 4 5 x Library Story Hour 1 2 3 4 5 x Summer Reading Program Databases Friendliness /courtesy of library staff 1 2 3 4 5 x 23. How do you receive information about the Town of Vail that may be of interest to you? (check all that apply): [ ] Town of Vail Website www.vailgov.com [ ] Newspaper Vail Daily Vail Mountaineer Other [ ] Radio [ ] Local Television Channel 5 TV 8 Plum [ ] I subscribe to the broadcast email system from the Town of Vail [ ] Other 24. Do you use any social media on a regular basis? (check all that apply) [ ] Facebook \n 2/16/2010 \n 5 -1 -6 \n 4 [ ] Linkedln [ ] Twitter [ ] My space [ ] You Tube [ ] Flckr [ ] Other Please provide the following demographic information. Please remember that all responses remain strictly confidential and are reported only in group format. 25. Where is your residence within the Town of Vail located? [ ] East Vail [ ] Booth Falls and Bald Mountain Road areas [ ] Vail Commons /Safeway area [ ] Booth Creek/Aspen Lane [ ] West Vail (north of 1 -70) [ ] Golf Course [ ] Matterhorn, Glen Lyon [ ] Vail Village [ ] Intermountain [ ] Lionshead [ ] Not a resident of the Town of Vail [ ] Potato Patch, Sandstone [ ] Other [ ] Buffehr Creek, Lionsridge, the Valley 26. Do you own or rent your residence? [ ] Own [ ] Rent [ ] Other (specify) 27. In an effort to help us understand local phone usage, which best describes your access to telephone services at your residence [ ] I have only a cell phone [ ] I have only a land line [ ] I have both a cell phone and a land line 28. How long have you lived within the Town of Vail (or owned property if a non - resident)? [ ] Less than 1 year [ ] 1 -5 years [ ] 6 -15 years [ ] More than 15 years 29. Which of the following best describes you? [ ] Non - resident owner of business /commercial property (GO TO Q) [ ] Year -round resident (12 months /year) [ ] Seasonal resident 30. ZIP code (from list) 31. (IF RESIDENT) Do you own or operate a business within the Town of Vail? [ ] Yes [ ] No 32. Are you a registered voter in Vail? [ ] Yes [ ] No 33. Which of these categories best describes your household status? [ ] Single, no children [ ] Couple, no children [ ] Household with children \n 2/16/2010 \n 5 -1 -7 \n 5 [ ] Empty- nester, children no longer at home 34. Are you: [ ] Male [ ] Female Would you like to be included on our e -mail notification list? (PLEASE PRINT CLEARLY) Name e -mail address @ Thank you for your participation in our continuing evaluation program. \n 2/16/2010 \n 5 -1 -8 \n 6 Potential New 2010 Community Survey Questions for Town Council Discussion draft 3 WHAT'S MISSING TO CREATE A "WELL- ROUNDED COMMUNITY" In the past Community Surveys have asked about the "sense of community" in Vail. The questions below would change the focus somewhat to the idea of "well- rounded." Over the past two years, how has Vail progressed toward becoming a "well- rounded" community? Improved Gotten worse Stayed the same Don't know /no opinion Please provide your suggestions concerning specific actions or priorities that will make Vail better rounded. GUEST EXPERIENCE What are one or two things the Town of Vail could do to improve the guest experience in Vail? PARKING There are several potential types of questions that could be asked about parking issues. We have provided two questions for Council's consideration. Based on past input we know that parking is an important community priority. Recognizing that any of the choices below will have significant costs and other associated impacts, what is your opinion concerning building parking in the following locations: An addition to the Lionshead Structure (on the east side) Additional parking (structured) at Ford Park Additional defined and legalized parking on the South Frontage Road (the Village and Lionshead areas) Permanent parking on the North Frontage Road (Safeway to west of the Shell station) New parking in the West Lionshead area (Ever Vail) Other: (please suggest your ideas) Parking has attempted to serve many user groups. How should the following groups be prioritized in the provision of parking? NOT AT ALL EXTREMELY IMPORTANT IMPORTANT DK Shoppers /Diners Employees Day guests Destination guests \n 2/16/2010 \n 5 -1 -9 \n Would you support charging a fee for parking in public lots in Vail during the summer months? Yes No Undecided Would you support a fee for summer parking if winter parking fees were lowered? Yes No Undecided (If yes) What fee would you consider to be "fair and reasonable" for three hours' summer parking? (If yes) What fee would you consider to be "fair and reasonable" for all -day summer parking? KEYISSUES How important are the following issues for Vail? NOT AT ALL EXTREMELY IMPORTANT IMPORTANT DK Sustaining year -round economic vitality 1 2 3 4 5 x Protection of Vail's environmental resources 1 2 3 4 5 x Adequate and safe parking for peak visitor periods 1 2 3 4 5 x Construction /maintenance of public infrastructure serving residents and guests 1 2 3 4 5 x Facilitating workforce housing opportunities in Vail 1 2 3 4 5 x Improving fire response times and fire fighting capabilities 1 2 3 4 5 x Improving transportation in and around Vail 1 2 3 4 5 x Growth and redevelopment (including West Vail, Ever Vail and other potential changes in the built form of Vail) 1 2 3 4 5 x Determining the highest and best use for conference center funds 1 2 3 4 5 x In addition to tourism and real estate, focus efforts on facilities and programs around health /wellness /sports /fitness for future sustainability 1 2 3 4 5 x Cost of commercial leases /rents for businesses 1 2 3 4 5 x Finding the appropriate balance between destination and day guests 1 2 3 4 5 x Quality and value of lodging, restaurants, other services 1 2 3 4 5 x Efforts to address fewer year -round residents living in Vail 1 2 3 4 5 x AREAS OF FOCUS The Vail Town Council and staff have recently identified "Areas of Focus." How satisfied would you say you are with current efforts in the following areas? Use a scale from 1 to 5 where 1 is "not at all satisfied" and 5 is "extremely satisfied." NOT AT ALL EXTREMELY SATISFIED SATISFIED DK Guest relations and customer service 1 2 3 4 5 x Economic vitality Budget and capital management Master planning 1 2 3 4 5 x Transportation and parking 1 2 3 4 5 x Workforce housing 1 2 3 4 5 x Environmental stewardship 1 2 3 4 5 x [NOTE: ADDITIONAL CATEGORIES COULD BE ADDED, SEE BELOW:] \n 2 2/16/2010 \n 5 -1 -10 \n Use of the Conference Center Funds ($9.3 million) that the Town has available Add to Vail's appeal as a well- rounded community (a great place to live, work and play) West Vail opportunities Do you have any comments on these Areas of Focus or the general direction of the Town? CONFERENCE CENTER FUNDS Several ideas have been brought forward for reallocation of the $9.3 million originally set aside for a Town -owned conference center, which was never built. The original objective of the conference center was to increase year -round economic vitality and put "heads in beds." A ballot issue is required to determine any future use of the funds. Using the following scale, how likely are you to support each of the following ideas: DO NOT SUPPORT Neutral STRONGLY SUPPORT Use for partial funding of a new multi - purpose facility for outdoor recreation, events and visual arts with additional funding to come from a new tax 1 2 3 4 5 Do what we can with $9.3 million (and no new tax) to upgrade existing sports /recreational facilities such as the Dobson arena or the golf course clubhouse 1 2 3 4 5 Do what we can with $9.3 million (and no new tax) to upgrade existing facilities such as the library or Donovan Pavilion for additional community /cultural /arts uses 1 2 3 4 5 Combine with other sources to provide additional parking 1 2 3 4 5 Transfer $9.3 million to the Capital Projects Fund to be used in support of the town's long -term capital plan as prioritized by the Town Council each year 1 2 3 4 5 Use the funds as a dedicated source for funding of special events over the next twenty or twenty -five years 1 2 3 4 5 Transfer $9.3 million to the General Fund to be held in reserve for emergencies (approximately 30% of annual revenues) 1 2 3 4 5 Continue to hold the funds in a separate account until a better idea emerges 1 2 3 4 5 Other -- please specify any other ideas you have for use of the $9.3 million "conference center funds" in the space below: Note to Council — This series of questions could also be asked in a format that separates the purpose of the funding (sports facilities, multipurpose, etc.) from the willingness to support an added tax. \n 3 2/16/2010 \n 5 -1 -11 \n FEES AND TAXES Based on the services you receive, how do you feel about the following fees and taxes? Too Little Just Right Too Much DK/NA Sales tax (4% rate) 1 2 3 x Construction use tax (4% rate) 1 2 3 x Lodging tax (1.4 %) 1 2 3 x Property tax (4.69 mils) 1 2 3 x Construction permit and development review fees 1 2 3 x Parking passes 1 2 3 x Parking daily fees 1 2 3 x Real estate transfer tax 1 2 3 x If increased revenues are necessary, which of the above fees and taxes would you support raising? Sales tax (4% rate) Construction use tax (4% rate) Lodging tax (1.4 %) Property tax (4.69 mils) Construction permit and development review fees Parking passes Parking daily fees Real estate transfer tax The Town of Vail has operated under the premise that in cutting the Town's budget (to respond to economic conditions), there would be no noticeable impact on services. In reality, how do you feel that Town services have changed in the past year? No change Slight change Large change (IF YOU HAVE NOTED A CHANGE) Specifically, where have you noticed a change? And is that change acceptable? Not Acceptable Neutral Acceptable \n 4 2/16/2010 \n 5 -1 -12 \n Appendix B — 2007 Survey Fillout (Phone) First, a few questions about the general state of Vail... 1. Would you say that things in the Town of Vail are going in the right direction, or have they pretty seriously gotten off on the wrong track? 2007 2005 2003 (n =397) (n =404) (n =400) 58% 70 57 Right direction 30 19 28. Wrong track 12 10 15 Don't know 1 - Refused 2. In a word or two, what do you believe are the two biggest issues, in order of priority, facing the Town of Vail? 3. In past surveys, the following issues have been identified as important to the future of Vail. Using a scale from 1 to 5 where 1 is "not at all important" and 5 is "extremely important ", please rate how important you feel these issues are to the Town of Vail. NOT AT ALL EXTREMELY IMPORTANT 2 3 4 IMPORTANT DK mean N 1 5 Construction and/or maintenance of public infrastructure (roads, transit center, public plazas, etc.) to serve both 3 8 27 31 32 1 3.8 398 residents and guests Growth and development 11 17 20 17 32 4 3.4 386 Facilitating a range of workforce housing opportunities for 8 10 17 24 41 1 3.8 398 those who work in Vail Improving fire response times and fire fighting capabilities 7 15 26 20 24 8 3.4 370 Improving recreation facilities such as parks, trails and bike 5 14 31 26 23 1 3.5 395 paths Addressing the pine beetle infestation 6 5 13 22 52 3 4.1 390 Improving various modes of transportation in and around Vail 8 14 33 24 21 1 3.4 398 (bus, pedestrian, bike, etc.) Protection of Vail's environmental resources 3 3 13 24 57 1 4.3 396 Providing adequate and safe parking for peak visitor periods 4 6 21 24 44 0 4.0 399 Sustaining year -round tourism in Vail 7 9 20 30 36 0 3.8 400 Do you have any specific comments on your response to these questions? 4. How satisfied are you with the following functions of the Town of Vail government? Use a scale from 1 to 5 where 1 means "not at all satisfied" and 5 means "very satisfied" to rate each of the following items. Please use DK (Don't Know /No Opinion) as appropriate. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 Current Town Council 13 5 15 14 36 34 18 27 4 5 17 15 2.8 3.1 333 344 Planning and Environmental 12 5 14 15 31 29 18 24 4 5 22 23 2.8 3.1 312 310 Commission (also known as the PEC) Design Review Board (a.k.a. as the DRB) 16 14 19 22 29 29 17 17 3 5 15 13 2.7 2.7 340 352 Town of Vail staff 4 2 9 5 28 22 29 42 14 14 15 14 3.5 3.7 334 346 \n 2/16/2010 \n 5- 1 -13 \n The Community Development Department provides planning, design review, environmental programs, and building and restaurant services. 5. Have you used the Community Development Department with the past 12 months? 2007 2005 2003 (n =388) (n =404) (n =401) 26% 26 22 Yes 74 73 77 No -- 1 -- Don't know 6. Please rate your satisfaction with the following aspects of the Community Development Department. Use the same 1 to 5 scale as before. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 Overall service and efficiency 5 8 8 14 27 33 21 32 7 12 32 1 3.2 3.3 274 106 Building permit review and inspections 11 17 11 15 20 26 13 16 4 7 42 20 2.8 2.8 232 86 Environmental quality in the Town of Vail (air, water, etc.) 4 7 6 7 20 23 36 33 13 28 22 1 3.6 3.8 312 87 Adequacy of staffing in Community 5 - 8 - 26 - 15 - 4 - 42 - 3.1 - 231 - Development Courtesy and attitude 4 11 6 3 20 17 24 50 13 17 34 2 3.5 3.6 266 86 Overall quality and design of new 12 5 13 9 21 23 24 37 8 18 23 7 3.1 3.6 310 376 development over the past two years The Public Works Department provides maintenance of public areas including parks, buildings, roads and village areas. 7. Rate your satisfaction with Public Works services in the Town of Vail: NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 Snow removal on roads 0 1 4 3 8 10 41 37 46 41 2 1 4.3 4.3 393 401 Road and street maintenance by the 2 2 8 5 25 19 43 45 21 28 3 1 3.7 3.9 390 401 Town of Vail Overall park maintenance 0 0 2 2 11 8 50 46 32 41 5 4 4.2 4.3 381 387 Appearance and condition of town- 0 1 5 4 30 23 42 48 18 20 5 4 3.8 3.8 379 389 owned buildings Adequacy of staffing in Public Works 1 - 3 - 20 - 33 - 17 - 28 - 3.8 - 290 - Friendliness and courteous attitude of 1 1 1 3 15 12 38 38 31 33 14 12 4.1 4.1 343 355 Public Works employees Cleanliness of pedestrian villages 1 1 3 3 12 11 48 47 34 37 3 1 4.1 4.2 389 398 Cleanliness of public restrooms 1 1 7 2 19 18 37 40 17 17 19 21 3.8 3.9 325 319 8. Rate the overall quality of fire department services in the Town of Vail: NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2 4 2 1 8 6 26 25 35 36 28 28 4.2 4.2 289 292 \n 2/16/2010 \n 5 -1 -14 \n 2 9. Have you utilized Vail Fire for any service, inspection or 9 -1 -1 emergency within the past 12 months? 2007 2005 2003 (n =395) (n =404) (n =401) 22% 18 13 Yes 78 81 85 No 10. Please rate your satisfaction with the following aspects of Fire Services in the Town of Vail. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 Response times to basic medical 1 0 1 2 6 2 20 13 27 25 45 58 4.3 4.4 222 170 emergencies and fires Courtesy and helpfulness of firefighters and 1 0 1 0 5 3 20 16 35 34 38 47 4.4 4.5 249 216 fire prevention staff Timely plan -check and fire inspection systems or remodeled or new construction 1 2 4 1 7 8 18 12 13 14 56 63 3.9 3.9 175 150 Fire safety, awareness and education 1 1 3 2 15 8 18 10 17 10 46 69 3.8 3.8 218 124 program provided Addressing the threat of wildfire from beetle- 9 8 - 17 - 18 - 10 - 39 - 3.2 - 246 - killed trees through forest management such as cutting and removing trees, and forest regeneration 11. How much of a priority should the Town place on enforcement of requirements for private property owners to remove dead beetle- infested trees? VERY LOW VERY HIGH PRIORITY PRIORITY DK mean N 1 2 3 4 5 4% 5 13 24 47 8 4.1 369 12. Please rate your satisfaction with the following aspects of Police Services in the Town of Vail. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 Overall feeling of safety and security 2 1 3 4 11 15 33 37 46 41 7 3 4.3 4.2 374 391 Visibility of police foot/vehicle patrol 3 2 6 7 23 25 32 32 30 27 8 5 3.9 3.8 370 383 Friendliness and approachability of Vail police department employees 2 3 6 6 17 14 33 33 30 33 13 11 3.9 4.0 349 360 Overall quality of service 2 2 5 6 15 15 35 37 30 28 14 11 4.0 3.9 346 359 13. Are you aware of the Town of Vail's efforts to enforce the speed limit on 1 -70? n =404 2007 2005 (n =400) (n =404) 77% 78% Yes 22 20 No (GO TO Q. 14) 1 2 Uncertain (GO TO Q. 14) 14. Has the enforcement program affected the way you drive the Interstate through Vail? n =317 2007 2005 (n =303) (n =317) 48% 44% Yes 52 55 No -- 1 Uncertain \n 2/16/2010 \n 5 -1 -15 \n 3 15. How many times per month do you use TOV bus service? 2007 - Mean =9.8 times per month, N =434 2005 - Mean =11.6 times per month, N =386 2003 - Mean =10.9 times per month, N =391 16. Please rate your satisfaction with bus service. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 Frequency of In -town shuttle 1 0 3 2 9 9 31 28 42 46 14 14 4.3 4.4 388 347 Frequency of outlying service 1 2 8 5 16 14 24 23 21 25 31 30 3.8 3.9 277 281 Bus driver courtesy 1 1 3 2 12 9 34 30 38 46 13 12 4.2 4.3 396 355 Dependability of bus service 0 0 2 1 8 6 29 26 49 55 12 12 4.4 4.5 400 357 Cleanliness of buses 0 -- 3 2 14 12 40 38 30 35 13 12 4.1 4.2 396 354 Level of crowding on buses 3 3 9 8 30 22 28 34 15 17 15 16 3.5 3.6 383 341 Late night bus service 1 - 4 - 12 - 20 - 20 - 44 - 4.0 - 254 - 17. Do you own a parking pass or value card this season? 2007 2005 2003 (n =399) (n =404) 73% 72% 71% No 27 28 29 Yes (IF YES) Which one? 2007 2005 2003 (n =101) (n =128) 11% 6% 1% Gold pass 17 12 3 Blue pass 3 4 2 Green pass 7 3 2 Pink pass 62 70 18 Value card -- 5 -- Don't know 18. How satisfied are you with the benefits of your pass this year? NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 11% 24% 16 15 23 16 26 23 22 19 4 3 3.3 3.0 128 112 Any comments on your response? \n 2/16/2010 \n 5- 1 -16 \n 4 19. Please rate your satisfaction with public parking services in Vail. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 Overall parking fees /pricing structure 14% 13 18 14 23 24 17 18 8 10 21 22 2.8 3.0 316 315 Three -hour time limited shopper parking 5 5 14 20 29 26 3.8 300 Booth attendant courtesy 3 2 5 2 14 12 30 29 25 28 24 27 3.9 4.1 306 294 Parking structure cleanliness 5 2 12 8 25 27 27 29 12 16 19 18 3.3 3.6 324 331 Parking availability during winter periods 21 22 23 21 24 20 8 13 5 4 20 20 2.4 2.4 319 323 Parking availability during summer periods 1 1 2 1 8 5 24 22 48 51 17 20 4.5 4.5 378 323 20. Do you hold a library card in the Town of Vail? 2007 2005 2003 (n =398) (n =404) (n =401) 63% 65% 60% Yes 37 35 39 No 21. Have you or a member of your family attended: Yes No DK N 2007 2005 2007 2005 2007 2005 2007 2005 Library Story Hour? 14% 14 86 83 -- 2 385 404 Winter Library Adventure Series? 16 -- 84 -- -- -- 383 -- Summer children's programs? 13 -- 87 -- -- -- 387 -- 22. Do you or a member of your family receive notice of new arrivals from the library? n =381 9% Yes 91 No 23. Please rate your satisfaction with the following: NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 Library collection (including 0 3 1 9 9 27 31 26 28 36 30 4.2 4.2 255 281 magazines books audio and visual media) Library Story Hour 1 3 5 3 4 6 11 12 77 79 3.9 4.4 91 86 Unlimited Adventure Speaker Series 1 0 2 1 5 5 11 13 15 16 66 65 4.1 4.2 135 141 Summer Youth Festival 1 2 4 5 4 6 8 7 8 80 79 3.8 4.2 82 85 Friendliness /courtesy of library staff 3 4 4 4 8 8 18 22 34 34 33 28 4.1 4.2 268 289 \n 2/16/2010 \n 5- 1 -17 \n 5 24. Overall, in the Town of Vail, how satisfied are you with: NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 Recreation programming (leagues, 1 1 4 5 16 18 38 34 22 23 20 20 4.0 3.9 319 325 classes, events, races, etc.) Recreational facilities (golf course, 3 1 5 5 16 18 42 40 26 25 9 11 3.9 3.9 366 361 fields, parks, buildings, etc.) 25. What recreational facilities does Vail NOT have that you would like to see provided? 26. What priority would you like to see placed on potential Vail Recreation District improvements, where 1 is "not at all important" and 5 is "extremely important ?" NOT AT ALL VERY IMPORTANT IMPORTANT 1 2 3 4 5 DK mean N Vail Golf Club Clubhouse remodel 24% 18 24 13 15 7 2.8 371 Dobson Ice Arena remodel and upgrade 19 12 27 22 15 6 3.0 378 Ford Park reconfiguration and renovation 22 13 16 26 19 6 3.1 378 incl. Building a parking structure Recreation center/ gymnasium / aquatics 18 11 15 21 31 5 3.4 435 facility Permanent skateboard park 34 14 22 17 10 4 2.5 384 27. How would you rate the Town of Vail's website as a timely and convenient resource for government information? ( www.vailgov.com ) (Use "DK" if Don't Know /Never Used.) NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 3% 0% 2 3 17 14 27 22 14 13 37 47 3.8 3.8 252 213 28. Over the past two years has the sense of community within the Town improved, gotten worse or stayed the same? 2007 2005 2003 (n =400) (n =404) (n =395) 14% 17% 16% Improved 36 21 31 Gotten worse 45 53 46 Stayed the same 5 8 8 Don't know /no opinion -- 0 -- Refused Do you have any comments or suggestions on your response? \n 2/16/2010 \n 5 -1 -18 \n 6 29. Thinking about the vision for the new Vail, and all the improvements that are occurring, how would you describe your attitude? 2007 2005 (n =397) (n =404) 23% 10% Not at all excited 45 41 Somewhat excited 32 47 Very excited -- 1 Refused Do you have any comments on your response? 30. Rate your satisfaction with the Town of Vail's management and communications concerning construction going on in town. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 2007 2005 5% 5% 10 10 29 31 32 28 18 17 7 9 3.5 3.5 373 368 Please provide the following demographic information. Please remember that all responses remain strictly confidential and are reported only in group format. 31. Where is your residence within the Town of Vail located? 2007 2005 2003 (n =396) (n =404) (n =401) 27% 27% 30% East Vail 2 2 1 Booth Falls and Bald Mountain Road areas 1 1 1 Booth Creek/Aspen Lane 3 3 4 Golf Course 9 8 8 Vail Village 8 7 8 Lionshead 10 11 9 Potato Patch, Sandstone 2 4 2 Buffehr Creek, Lionsridge, the Valley 2 1 1 Vail Commons /Safeway area 24 23 23 West Vail (north of 1 -70) 3 2 4 Matterhorn, Glen Lyon 3 5 3 Intermountain 1 -- 1 Located just outside Town of Vail 6 3 4 Other -- 2 -- Refused 32. Do you own or rent your residence? 2007 2005 2003 (n =395) (n =404) (n =401) 93% 84% 78% Own 7 14 20 Rent 1 1 1 Other (specify) -- 1 -- Refused \n 2/16/2010 \n 5 1 - 19 \n 7 33. In an effort to help us understand local phone usage, which best describes your access to telephone services at your residence n =394 2% 1 have only a cell phone 8 1 have only a land line 89 1 have both a cell phone and a land line 34. How long have you lived within the Town of Vail (or owned property if a non - resident)? 2007 2005 2003 (n =398) (n =404) (n =401) 3% 4% 6% Less than 1 year 14 23 21 1 -5 years 26 30 33 6 -15 years 56 42 39 More than 15 years -- 1 -- Refused 35. Which of the following best describes you? 2007 2005 2003 (n =394) (n =404) (n =401) 4% 5% 5% Non - resident owner of business /commercial property 58 63 57 Year -round resident (12 months /year) 38 31 37 Seasonal resident -- 1 Refused 36. (IF RESIDENT) Do you own or operate a business within the Town of Vail? 2007 2005 2003 (n =380) (n =377) (n =377) 21% 20% 19% Yes 79 80 81 „ No 37. Are you a registered voter in Vail? 2007 2005 2003 (n =393) (n =404) (n =401) 55% 57% 51 Yes 45 41 48 No -- 1 -- Refused 38. Which of these categories best describes your marital status? 2007 2005 2003 (n =393) (n =404) (n =401) 24% 25% 31% Single, no children 17 20 16 Couple, no children 23 22 20 Household with children 37 32 31 Empty- nester, children no longer at home -- 2 Refused INTERVIEWER: ENTER GENDER OF RESPONDENT 2007 2005 (n =400) (n =404) 67% 52% Male 43 48 Female \n 2/16/2010 \n 5 - 1 - 20 \n K Town of Vail Community Survey 2005 First, a few questions about the general state of Vail... 1. Would you say that things in the Town of Vail are going in the right direction, or have they pretty seriously gotten off on the wrong track? 2005 2003 (n =404) (n =400) 70% 57% Right direction 19 28 Wrong track 10 15 Don't know 1 -- Refused 2. In a word or two, what do you believe are the two biggest issues, in order of priority, facing the Town of Vail? 3. In 2004 the Vail Town Council and staff identified five "Areas of Focus." How satisfied would you say you are with current efforts in the following five areas? Use a scale from 1 to 5 where 1 is "not at all satisfied" and 5 is "extremely satisfied." NOT AT ALL EXTREMELY SATISFIED SATISFIED DK mean N Facilitate Vail's Redevelopment 5% 11 28 35 18 3 3.5 392 Address Issues Proactively, continuing to pursue resolution on important projects such as the West Vail fire station planning, construction of the Vail Gymnastics Center,) -70 noise mitigation, etc. 11% 24 33 20 6 7 2.8 377 Elevate Community Leadership, including efforts to work in partnership and cooperation with the business community, Vail Resorts, the Recreation District, etc. 8% 19 35 21 8 9 3.0 369 Improve the Local Economy, focusing on reversing trends such as flat sales tax, regional competition, etc. 7% 23 38 19 4 9 2.9 366 Add to Vail's Appeal as a great place to live, work and play 4% 12 27 34 22 1 3.6 399 (Interviewer: if asked, this effort includes developing a housing master plan, being a model for environmental quality, continuing to fund a variety of activities in the town for all age groups, etc.) Do you have any comments on these Areas of Focus or the general direction of the town? 4. How satisfied are you with the following functions of the Town of Vail government? Use a scale from 1 to 5 where 1 means "not at all satisfied" and 5 means "very satisfied" to rate each of the following items. Please use DK (Don't Know /No Opinion) as appropriate. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 Current Town Council 5% 8 14 13 34 38 27 21 5 5 15 13 3.1 3.0 344 347 Planning and Environmental 5% 8 15 10 29 37 24 18 5 7 23 18 3.1 3.1 310 327 Commission (also known as the PEC) Design Review Board (a.k.a. as the DRB) 14% 15 22 17 29 30 17 14 5 7 13 17 2.7 2.8 352 333 Town of Vail staff 2% 5 5 5 22 25 42 34 14 20 14 11 3.7 3.7 346 358 \n 2/16/2010 \n 5 -1 -21 \n The Community Development Department provides planning, design review, environmental programs, and building and restaurant services. 5. Have you used the Community Development Department with the past 12 months? 2005 w;ro-j (n =404) (n =401) 26% 22% Yes 73 77 No 1 -- Don't know 6. Please rate your satisfaction with the following aspects of the Community Development Department. Use the same 1 to 5 scale as before. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 Overall service and efficiency 8 15 14 15 33 23 32 24 12 23 1 1 3.3 3.3 106 87 Building permit review and inspections 17 22 15 10 26 20 16 17 7 18 20 13 2.8 3.0 86 77 Environmental quality in the Town of Vail (air, water, etc.) 7 5 7 6 23 27 33 33 28 28 1 1 3.8 3.8 87 87 Courtesy and attitude 11 10 3 16 17 10 50 27 17 34 2 2 3.6 3.6 86 86 The Public Works Department provides maintenance of public areas including parks, buildings, roads and village areas. 7. Rate your satisfaction with Public Works services in the Town of Vail: NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 Snow removal on roads 1 1 3 2 10 6 37 39 41 51 1 1 4.3 4.4 401 397 Road and street maintenance by the 2 1 5 6 19 20 45 42 28 30 1 1 3.9 3.9 401 398 Town of Vail Overall park maintenance 0 0 2 8 10 46 44 41 42 4 2 4.3 4.3 387 392 Appearance and condition of town- 1 0 4 23 25 48 41 20 22 4 4 3.8 3.€ 389 383 owned buildings Friendliness and courteous attitude of 1 1 3 12 15 38 38 33 36 12 8 4.1 4.1 355 369 Public Works employees Cleanliness of pedestrian villages 1 2 3 11 14 47 44 37 35 1 2 4.2 4.1 398 394 Cleanliness of public restrooms 1 2 2 18 24 40 34 17 17 21 18 3.9 3.7 319 330 \n 2/16/2010 \n 5- 1 - 22 \n 2 8. Rate the overall quality of fire department services in the Town of Vail: NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2003 2005 2005 2005 2003 2005 2003 2005 2003 2005 2005 2003 4% 1 1 6 25 27 36 39 28 23 4.2 292 309 9. Have you utilized Vail Fire for any service, inspection or 9 -1 -1 emergency within the past 12 months? 2005 2003 (n =404) (n =401) 18% 13% Yes 81 85 No 0 -- Don't know 0 Refused 10. Please rate your satisfaction with the following aspects of Fire Services in the Town of Vail. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 Fire /emergency medical response time 0 2 1 2 5 13 20 25 27 58 46 4.4 4.3 170 Courtesy and helpfulness of firefighters 0 0 1 3 6 16 15 34 38 47 39 4.5 4.5 216 Plan review /Fire prevention- inspection programs 2 1 8 16 12 14 13 63 48 3.9 3.8 150 Public Fire Education programs 1 2 8 -- 10 10 -- 69 -- 3.8 -- 124 11. Please rate your satisfaction with the following aspects of Police Services in the Town of Vail. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2003 2005 2003 2005 2003 2005 2003 2005 2005 2005 4J03 2005 Overall feeling of safety and security 1 1 4 2 15 8 37 29 41 3 4.2 4.4 391 Visibility of police foot/vehicle patrol 2 3 7 6 25 23 32 32 27 5 3.8 3.9 383 Friendliness and approachability of Vail police department employees 3 2 6 14 12 33 29 33 11 4.0 4.2 360 Overall quality of service 2 2 6 15 14 37 36 28 11 3.9 4.1 359 12. Are you aware of the Town of Vail's efforts to enforce the speed limit on 1 -70? n =404 78% Yes 20 No (GO TO Q. 14) 2 Uncertain (GO TO Q. 14) 13. Has the enforcement program affected the way you drive the Interstate through Vail? n =317 44% Yes 55 No 1 Don't know 14. Do you have any comments or suggestions on police services in the town? 15. How many times per month do you use TOV bus service? 2003 - Mean =10.9 times per month, N =391 2005 - Mean =11.6 times per month, N =386 \n 2/16/2010 \n 5 - 1 - 23 \n 3 16. Please rate your satisfaction with bus service. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2005 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 Frequency of In -town shuttle 0 2 9 9 28 27 46 48 14 11 4.4 4.3 347 358 Frequency of outlying service 2 5 5 7 14 18 23 22 25 24 30 24 3.9 3.7 281 305 Bus driver courtesy 1 1 2 1 9 11 30 30 46 46 12 10 4.3 4.3 355 359 Dependability of bus service 0 0 1 1 6 9 26 31 55 49 12 9 4.5 4.4 357 365 Cleanliness of buses -- 0 2 3 12 1? 38 37 35 3F 12 10 4.2 4.2 354 359 Level of crowding on buses 3 8 22 34 17 16 3.6 341 - 17. Do you own a parking pass or value card this season? 2005 2003 (n =404) 72% 71% No 28 29 Yes (IF YES) Which one? 2005 2003 (n =115) 2% 1% Gold pass 3 3 Blue pass 1 2 Green pass 1 2 Pink pass 20 18 Value card 2 Don't know 18. How satisfied are you with the benefits of your pass this year? NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 24% 20 15 16 24 23 13 19 2r 3 2 3.0 3.1 112 104 Any comments on your response? 19. Please rate your satisfaction with public parking services in Vail. NOT AT ALL VERY SATISFIED SATISFIED 1 2 3 4 5 DK mean N 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 2005 2003 Overall parking fees /pricing structure 13 19 14 19 24 29 18 15 10 9 22 8 3.0 2.7 315 367 Three -hour time limited shopper parking 5 14 5 10 14 19 20 15 29 21 26 21 3.8 3.a 300 316 Booth attendant courtesy 2 1 2 2 12 14 29 32 28 39 27 11 4.1 4.2 294 356 Parking structure cleanliness 2 4 8 9 27 26 29 33 16 20 18 7 3.6 3.6 331 371 Parking availability during winter periods 22 25 21 25 20 22 13 16 4 6 20 6 2.4 2.5 323 376 Parking availability during summer periods 1 2 1 1 5 9 22 as 51 57 20 8 4.5 A r. 323 369 \n 2/16/2010 \n 5 - 1 - 24 \n 4 20. What priority would you like to see given to parking enforcement in Vail's parking structures? (Interviewer Note: 1" Means "Neither Low Priority Nor High Priority ") mean =3.5, n =333 VERY LOW VERY HIGH PRIORITY PRIORITY DK 10% 7 22 21 18 18 21. What priority would you like to see given to parking enforcement on Vail's streets? mean =3.5, n =349 VERY LOW VERY HIGH PRIORITY PRIORITY DK 9 9 22 21 26 14 Do you have any comments or suggestions concerning parking? 22. Do you hold a library card in the Town of Vail? 2005 2003 (n =404) (n =401) 65% 60% Yes 35 39 No 0 -- Don't know 23. Have you or a member of your family attended Library Story Hour? n =404 14% Yes 83 No 2 Don't know 24. Please rate your satisfaction with the following: NOT AT ALL 2 3 4 VERY DK mean N SATISFIED SATISFIED Library collection (including magazines, 0 1 9 31 28 30 4.2 281 books, audio and visual media) Library Story Hour -- -- 3 6 12 79 4.4 86 Unlimited Adventure Speaker Series 0 1 5 13 16 65 4.2 141 Summer Youth Festival -- 4 4 8 8 79 4.2 85 Friendliness /courtesy of library staff 4 4 8 22 34 28 4.1 289 Do you have any comments or suggestions concerning the library? 25. Overall, how satisfied are you with the level of recreational programming and facilities available in the Town of Vail? NOT AT ALL VERY SATISFIED SATISFIED DK Mean N Programming 1 5 18 34 23 20 3.9 325 Facilities 1 5 18 40 25 11 3.9 361 \n 2/16/2010 \n 5 - 1 - 25 \n 5 26. More specifically, how satisfied are you with: NOT AT ALL VERY SATISFIED SATISFIED DK Mean N Youth programs and activities 1 4 10 18 14 54 3.9 186 Adult programs and activities 2 4 16 28 15 34 3.8 267 Vail Nature Center 0 2 9 30 27 30 4.2 281 Recreational leagues and teams 0 3 11 22 15 49 4.0 206 Recreational facilities including fields, tennis courts, 1 3 20 39 25 12 3.9 354 Dobson Arena, etc. Do you have any comments or suggestions concerning recreational programs /facilities? 27. How would you rate the Town of Vail's website as a timely and convenient resource for government information? ( www.vailgov.com ) (Use "DK" if Don't Know /Never Used.) NOT AT ALL VERY SATISFIED SATISFIED DK Mean N 0 3 14 22 13 47 3.8 213 28. Many towns are adding wireless Internet connectivity for residents and guests. How important do you feel this service is? NOT AT ALL VERY IMPORTANT IMPORTANT DK Mean N For you personally 26 9 15 15 28 5 3.1 382 For visitors and guests 7 4 15 24 43 7 4.0 376 29. Over the past two years has the sense of community within the Town improved, gotten worse or stayed the same? 2005 1-UUJ (n =404) (n =395) 17% 16% Improved 21 31 Gotten worse 53 46 Stayed the same 8 8 Don't know /no opinion 0 -- Refused Do you have any comments or suggestions on your response? 30. What doesn't Vail have (facilities and amenities) that you would like to see provided? Are there specific infrastructure or programs you would like to see added to serve Vail in the next five years? n =404 54% Yes (what are they ?) 46 No 31. How well informed would you say you are on the development of a new conference center for Vail? n =404 17% Not at all informed 56 Somewhat informed 27 Very informed 0 Don't know Is there any specific information you are looking for concerning the conference center that you haven't received? \n 2/16/2010 \n 5 - 1 - 26 \n 6 Do you have any additional comments on this topic? 32. Thinking about the vision for the new Vail, and all the improvements that are occurring, how would you describe your attitude? n =404 10% Not at all excited 41 Somewhat excited 47 Very excited 1 Refused 0 Don't know Do you have any comments on your response? 33. Rate your satisfaction with the Town of Vail's management and communications concerning construction going on in town. NOT AT ALL VERY SATISFIED SATISFIED DK Mean N 5 10 31 28 17 9 3.5 368 34. Rate your satisfaction with the quality of new development and redevelopment over the past three years. NOT AT ALL VERY SATISFIED SATISFIED DK Mean N 5 9 23 37 18 7 3.6 376 Please provide the following demographic information. Please remember that all responses remain strictly confidential and are reported only in group format. 35. Where is your residence within the Town of Vail located? 2005 2003 (n =404) (n =401) 27% 30% East Vail 2 1 Booth Falls and Bald Mountain Road areas 1 1 Booth Creek/Aspen Lane 3 4 Golf Course 8 8 Vail Village 7 8 Lionshead 11 9 Potato Patch, Sandstone 4 2 Buffehr Creek, Lionsridge, the Valley 1 1 Vail Commons /Safeway area 23 23 West Vail (north of 1 -70) 2 4 Matterhorn, Glen Lyon 5 3 Intermountain -- 1 Located just outside Town of Vail 3 4 Other 2 -- Refused \n 2/16/2010 \n 5 - 1 - 27 \n 36. Do you own or rent your residence? 2005 2003 (n =404) (n =401) 84% 78% Own 14 20 Rent 1 1 Other (specify) 1 -- Refused 37. How long have you lived within the Town of Vail (or owned property if a non - resident)? 2005 2003 (n =404) (n =401) 4% 6% Less than 1 year 23 21 1 -5 years 30 33 6 -15 years 42 39 More than 15 years 1 -- Refused 38. Which of the following best describes you? 2005 2003 (n =404) (n =401) 5% 5% Non - resident owner of business /commercial property (GO TO Q. 40) 63 57 Year -round resident (12 months /year) 31 37 Seasonal resident 0 -- Don't know 1 -- Refused 39. (IFRESIDENT) Do you own or operate a business within the Town of Vail? 2005 2003 (n =377) (n =377) 20% 19% Yes 80 81 No 40. Are you a registered voter in Vail? 2005 2003 (n =404) (n =401) 57% 51 Yes 41 48 No 0 -- Don't know 1 -- Refused 41. Which of these categories best describes your marital status? 2005 2003 (n =404) (n =401) 25% 31% Single, no children 20 16 Couple, no children 22 20 Household with children 32 31 Empty- nester, children no longer at home 2 -- Refused INTERVIEWER: ENTER GENDER OF RESPONDENT n =404 52% Male 48 Female 42. Looking ahead to the next three years in Vail, what do you think the two or three biggest challenges will be? \n 2/16/2010 \n 5 - 1 - 28 \n 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 16, 2010 ITEM /TOPIC: Matters from Mayor & Council. a. Council Committee Updates. PRESENTER(S): Town Council \n 2/16/2010 \n 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 16, 2010 ITEM /TOPIC: Information Update. a. Update on RE50J discussion on school facility consolidation. b. Agenda item discussion for (30.02. 10) joint Eagle County Commissioner and Town Council Meeting. Attachments: c. Bio -Mass Grant Application Status. d. Chamonix Next Steps. e. Five Year Budget. PRESENTER(S): Pam Brandmeyer ATTACHMENTS: Chamonix Update Bio -Mass Update Five Year Budgets \n 2/16/2010 \n MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: February 16, 2010 SUBJECT: Chamonix Employee Housing Unit Development I. INTRODUCTION On January 6, 2009, the Town of Vail adopted the Chamonix Master Plan which identified two uses for the Chamonix Master Plan area. The site is to provide an area to develop the West Vail Fire Station as well as fifty eight (58) deed restricted employee housing units (EHU). In the spring of 2009, the Town of Vail engaged Economic and Planning Systems (EPS) of Denver, CO, to provide the Town with a housing market analysis prior to the Town bringing fifty eight (58) EHUs to market. Based upon the results of the EPS analysis the Town Council chose to delay construction of any EHUs at Chamonix until the price points in the real estate market the Town was aiming for began to show signs of improvement. Additionally, based upon the analysis the Town determined phasing the delivery of the EHUs would be the most viable option to ensure market demand. Based upon the success of the Arosa Drive Duplex it appears there is sufficient market demand for a number of new EHUs in Vail. Since the delivery of the EPS analysis, the Vail Fire Department has begun moving through the Town's development review process on the design of the West Vail Fire Station. Through this development review process Staff has ensured the proposed fire station design complies with the goals of the Chamonix Master Plan. Additionally, as Staff has begun to explore phasing options for the employee housing site, Staff has worked to ensure the employee housing site planning also complies with the goals of the Chamonix Master Plan. II. CHAMONIX EMPLOYEE HOUSING In December, 2009, the Town of Vail engaged Alpine Engineering, Inc. of Edwards, CO to evaluate utility planning and phasing options for the development of EHUs on the Chamonix property. A copy of four potential phasing options and a brief narrative are attached to this memorandum for reference. The next phase of this analysis will be to prepare a detailed cost estimate to understand the total utility infrastructure costs and understand any savings or additional costs that may be incurred in phasing the construction of the utility infrastructure. \n 2/16/2010 \n 7 -1 -1 \n III. NEXT STEPS Upon receiving the cost analysis, the Vail Town Council will need to determine if and when the Town of Vail would like to budget for and move forward with the phased construction of the necessary utility infrastructure and EHUs on the Chamonix property. As fire station construction begins it may be cost effective to construct some or all of the utility services for the EHUs at the same time. Analysis provided by Alpine Engineering will help identify infrastructure savings to both the fire station and EHU construction. Staff will forward this information and a recommendation to Town Council as soon as the information is available. It is estimated this information will be available for the March 16, 2010, Town Council Meeting. IV. ATTACHMENTS A. Memorandum from Alpine Engineering, Inc. dated February 8, 2010 B. Preliminary Site Layouts (Phases 1 — 3) from Alpine Engineering, Inc. \n 2/16/2010 \n 7 -1 -2 \n Memorandum Alpine Eng. Inc. To: Nina Timm, George Ruther, Tom Kassmel, TOV CC: From: Glenn Palmer AEI, 970 - 926- 3373ph. 970 - 926- 3390(fax) Date: Feb 8, 2010 Re: Chamonix Housing Following is a summary of Construction Phasing Options for the Housing, as well as an updated status of Housing Site. Utilities: We have now received (at least preliminary) input from all utility companies regarding utility service requirements. Water, Sanitary Sewer, Phone, and Storm sewer will need to be extended from the North Frontage Road, north, thru the Fire Station Site, to serve the Housing Site. The fire station plans should as a minimum, provide stubouts for each of these for future Housing site use (and coordinated for required depth /location /size as appropriate). Electric should connect to the existing transformer at the Fire Station site, and be looped thru the Housing site. Existing gas is on -site. It looks like the only utility that needs to run south thru the housing site to serve the Fire Station is TV. (There doesn't appear to be any TV adjacent to the Fire Station). Access: The fire station and housing site plans have been coordinated, to allow for the primary housing site access to be thru the Fire Station Site. Housing Phasing Options and considerations: Please see attached phasing plans options. Phase 1 would include construction of the first (up to 6) 4plexes (25 to 26 units) directly north of the Fire Station. A temporary fire truck turnaround would be required at the end of the driveway, (shown in a location where it could easily be graded/provided). For phase 1, MOST of the (ultimate, total required at build -out), water, electric, and TV would need to be provided. Sanitary sewer, storm sewer, gas, and phone could generally be built only as needed to extend past each Phase (and be stubbed out for future phases). Phase 2 (option 1) could include the 4- plexes (14 units) on the NE corner of the site, which access directly off of Chamonix Drive. Phase 2 (option 2) could extend the Driveway up from the Fire Station for an additional 2- 4plexes plus 3 duplexes and a single family dwelling (for a total of 15 more units). Phase 3 would complete the plan for buildout. \n 2/16/2010 \n 7 -1 -3 \n February 10, 2010 Please note that: 1. We may lose a unit or two, in order to provide necessary width to run utilities (and provide required easement widths). 2. There may be advantages to building Phase 2 Option 2 first , so that construction access could be routed from Chamonix DRIVE (and not thru the already completed and presumably occupied) phase 1. 3. Phasing options would need to be reviewed by TOV Public Works, utility companies, and the Fire Dept, which may require (hopefully) minor adjustments. If you have any questions, please call. Glenn Palmer, PE VailChamonixSitePhasingFeb20l O.docx 2 \n 2/16/2010 \n 7 -1 -4 \n I �1 0 CL X4, I II 4 , q . A v cc 1, • I A 7yy �� I I S � I� 1 u N n LL CL ar r r I VA v v I TI x f �I -- - \ 1 I ; IN A l w� � Il�ll1 4 P ff - _ 1 LIB � I � � .� � rr rr RILO I J I( ( } N ,` 9 • \ , \ I T a x �i � A \ � .� , �` J AVA � v� v� -i was •a ,� - > ,� , ti i � ' cY } o I ' w_ 1f i =� !I I I ��� •� p I II $ 1 I ,I, 11 7 I r ! N T �• '' ter' } r r� i 1� ,.� iI 47, J � vv� f(� n IIr I 6 '� I t FI I m i l9 rP I III S� s' p l l l I d - J - `__ -� ---- ;� ,� � � I I , Y 1 r•I I tit I ��"" -- � _ � r • I Cam} I ', � i � 1 1 I �I �.. I ! II I CI �� ui co r Do s ' ullil� i t �h �� r � �8� l i d•V 14 t N \ \ \ '1 � .�M1y � r ' ' I •i a MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: February 16, 2010 RE: Combined Heat and Power - Biomass Facility Update I. PURPOSE The purpose of this memo is to provide an update to the Vail Town Council on the progress of the combined heat and power (CHP) biomass facility project, proposed by the private developer, Hayden, Cary & King. II. BACKGROUND In July, 2009, with the assistance of staff members from Holy Cross Energy, Town of Vail, Vail Resorts and Vail Resorts Development Company, U.S. Forest Service, Department of Energy, National Renewable Energy Laboratory (NREL), Fritzlen Pierce Architects, several professional engineering firms, and others, Andrew King, of Hayden, Cary and King, submitted a $20 million grant request to the Department of Energy through their National Energy Technology Laboratory biomass grant program to construct and operate a combined heat and power facility in the U.S. The principal project directors are Andrew King, Managing Director, Hayden Cary & King Co. and John Matthew, Finance and Engineering, Creekrow Partners. Roland Fjallstrom Phd, Engineering EnvioEnergi and Gary Callihan, Sourcing, EnvioEnergi. It is the objective of the applicant, Hayden Cary King of Darien CT, to develop and demonstrate a 28 MW woody biomass based CHIP facility that will utilize advanced boiler design features and a high efficiency flue gas condenser to achieve a minimum thermal efficiency of 82 %. The energy plant will demonstrate that the use of advanced Selective Catalytic Reduction (SCR) technology on a woody biomass boiler will surpass air quality emission requirements while achieving almost complete displacement of fossil fuel carbon emissions compared with an equivalent natural gas facility. Another key element of the project will be the operational demonstration of highly automated systems for harvesting beetle killed wood, including an advanced slash (light tree branches) bundling system which will enable the delivery of fuel to the roadside at a cost of less than $20 /ton. While each of the component technologies are either fully developed or at a relatively late stage of technical development, the integration and demonstration of these technologies, in a facility that will produce approximately 6 MW net electrical output, will greatly accelerate widespread commercial adoption beyond the single plant proposed in the grant. An economically attractive, biomass based CHIP system in this size range will be reproducible at thousands of light manufacturing and district heating sites throughout the US. Taken together, facilities of this general design, broadly implemented over a period of twenty years or so, could be capable of displacing up to a 100 Billion cubic feet \n 2/16/2010 \n 7 -2 -1 \n of natural gas on an equivalent Btu basis. At this level, the use of a biomass fuel will result in the elimination of approximately 500,000,000 tons of fossil fuel derived CO This demonstration project, as proposed, would be located within the town of Vail Colorado, (on a portion of the Public Works snow dump area), close to several resort facilities and will demonstrate the relative ease of citing facilities of this type and would serve as a very suitable location for demonstration to potential users. The project has garnered the enthusiastic support from several key stakeholders including Vail Resorts, the U.S. Forest Service, Eagle County Commissioners, Holy Cross Energy, Denver Water Board Commissioners and numerous local, state and federal officials. The technology partners in this project will include John Deere, Inc. who will provide the harvesting technology and systems, EnvioEnergy and KMW Engineering who will provide the technology and equipment for the entire energy plant as well as the EPC contract. Holy Cross Energy, the local electricity supplier who has participated in the early development of this project, has expressed an intention to enter into negotiations for the purchase of the plant electrical output. The Town of Vail, Vail Valley Medical Center and Vail Resort Development Co. have expressed interest to negotiate the site agreements and enter into negotiations for the thermal outputs to offset snowmelt heating requirements as well as electrical needs. If the applicant is successful in securing suitable grant funding, the project development activities comprising Phase I aim to be completed by the end of 2010, including further feasibility studies, piping, power - purchasing agreements, community outreach and education, and securing forest stewardship contracts. Phase II of the project will include construction, start -up and three months of continuous operation. Operational testing will be completed by Spring, 2011, and the final technical report and formal presentation of results will be completed by Fall, 2011. This timeline is dependent upon the final decision of the Department of Energy (DOE), who is slated to determine the final grant awardees by the end of March, 2010. Currently, the proposal is still under consideration by the DOE in the final rounds of review. To date, the Town of Vail has supported this grant proposal with a letter of interest, attached, along with a grant submitted by the Colorado Renewable Resources Cooperative to the U.S. Forest Service. CRRC requested funding for high performing, efficient and low environmental impact John Deere harvesting equipment, and program start -up funding for the Colorado Mountain College at Leadville Education Program for training, operation and maintenance to foster skilled forest management workers in Eagle and Summit Counties. Cooperative members would use the equipment to remove beetle kill and provide ongoing hazardous fuel mitigation and forest restoration in the National Forest and surrounding lands. As proposed for this grant, the biomass removed would serve as feedstock for the CHP installation planned for Vail. III. TOPICS UNDER CONSIDERATION The following topics have been identified as issues to be addressed as the CHIP project moves forward. To date some of these topics have been addressed as Hayden Cary & King continue their research and planning. As staff becomes more familiar with the proposal additional topics will be added to the list. • Impacts on public utilities including ERWSD \n 2/16/2010 \n 7 -2 -2 \n • Use of easements and rights -of -ways • Noise impacts of trucks • Air quality emissions (though the proposal claims zero emissions are achievable) • Economic impacts to community • Construction impacts to community • Wildlife and landscape impacts • Job creation • Tourism and educational opportunities as a world- demonstration project • Environmental leadership as the first district - heated ski village in the U.S. IV. ATTACHMENTS A. Biomass cash -flow draft concept B. Combined Heat and Power — background information C. Letters of support submitted on behalf of the Town of Vail D. Architectural drawings \n 2/16/2010 \n 7 -2 -3 \n A. Biomass Cash -flow concept — draft for demonstration purposes only Vail Biomass Concept blue = input cells item Value Units Nc*s Average annual Cost of Electricity $ 9.06 per kWh Value of Natural Gas $ 8.00 per MMBtu Cost of Biomass $ 4.50 $IMMBtu Annual Snow Melt Usage 25 0 /6 Load Factor estimate, trying to match annual costs per historical data estimate - based on thermal load sheet which Indicates that high utilization levels Annual HW Thermal Usage 65% Load Factor are possible System Availability 90% estimate - allowance for maintenance Heat Rate -ORC 18,000 Btu/kWh estimate Biomass Boiler Size 12 MM Btu hr Biomass Boiler Eff'y 80% assume condensing operation is not possible Annual BTU's available from Central Plant 75,686 MMBtuNr Total annual output of central heating plant Annual BTU's Purchased - Snowmass 29,110 MMBtuNr Historical Data at - 30,000 MMBhufYr, at system effy of 65%. (to match usages) Annual BTU's - District Heating 48,822 MMBtu,Yr Annual BTU's - ORCDG - MMBtu,'Yr Remaining BTU's t ❑0RCDO Annual kWh's- ORC DG - kWhfyr Value - Snowmass Thermal $ 232,881 $ty r Historical casts cn the order of $250k'yr Value - District Heating HW $ 468,225 $ty r Assume 80% effic iency or existincynew space heating - domes Hw boilers Value - ORC Electricity $ - PYT Total Annual Savings Stream $ 721,106 Biomass (fuel) Costs $ 425,736 annual O &M Costs $ 50,000 annual placeholder- incrementaleverexistingboilersystem Total Costs $ 475,736 annual Net Savings 5 245.370 \n 2/16/2010 \n 7 -2 -4 \n B. Combined Heat and Power — Background Information January 2000 CLIMATE CHANGE TECHNOLOGIES C ombined H j: i - l,a,xir, Power a nd PA State and Local Climate Change cooling systems. This holds true especially when district energy plants include combined heat and power. A 22- Program helps build awareness, expertise, megawatt CHP campus energy system at the Massachusetts Institute of Technology meets approximately 95 percent of nd capacity to address the risk of climate campus power, heating, and cooling needs while reducing the university `s electric bills by $5.4 million annually change at the state and local levels. The p rogram 'Combined heat and power plant efficiencies can reach 60- g p g 90 percent because they make use of heat that otherwise would be discarded in conventional electricity generation. provides guidance and technical information to The high efficiency of CHP relative to conventional power plants can help reduce greenhouse gases and air pollution. help state and local agencies prepare inventories with effective policies to remove barriers to implementation, new CHP systems could reduce greenhouse gas emissions by of greenhouse gas emissions, develop action more than 70 million metric tons of carbon equivalent (MMTCE) by the year 2010. plans to reduce emissions, and educate their Con- The United States has an estimated 5,800 district energy systems, providing 1.1 quadrillion British thermal units (Btu) stituents. By emphasizing the many economic and of energy. More than 2,000 state institutional facilities in the United States use district heating and cooling systems. environmental benefits of greenhouse gas reduc- However, district energy systems currently operating in the United States supply less than 5 percent of the nation's heating and Lions, the p rogram encourages state and local load. I� g g Dri District energy systems and combined heat and paver plants are much more common in Europe and Japan than in the decisionmakers to implement voluntary measures United States. The European Union plans to double the share of combined heat and power in its overall power mix (currently 9 to reduce their greenhouse gas emissions.. BENEFITS OF DISTRICT ENERGY District Energy Systems and • High efficiency. Cogeneration - Flexibility to use a variety of fuels, including local energy resources and waste heat. istric:t energy systems distribute steam, hot w=ater, and .Reduced emissions som of greenhouse gases, air pollutants, etimes chilled water from a central plant to individual and c emissi emissions refrigerants. buildings through a network of pipes. District energy systems , High reliability. provide commercial and residential space heating, air . Reduced capital, operating, and maintenance costs for conditioning, domestic hot water, and industrial process bedding owners. energy, as well as sometimes cogenerating electricity in . increased space in buildings because no internal heating combined heat and power (CHP) systems. Urban areas, or cooling plant is needed.. academic instituttons, state hospitals and correctional .Helps make downtowns more attractive for facilities, Industrial parks, military installations, and other development. campus -type facilities are best suited for district energy .Energy dollars are spent within communities. In high - density areas, district energy is usually more economical and energy - efficient than individual heating and \n 2/16/2010 \n 7 -2 -5 \n percent) by the year 2010. Combined heat and power already percent of the thermal energy required by the district heating accounts for 40 percent of Denmark's power production. and cooling systems. The electricity will be sold to Northern Studies by the International District Energy Association States Power. The 952 million biomass -fired cogeneration suggest that new district energy systems and implementation plant will consume an estimated 275,000 tans of wood waste of CHP in existing district energy systems could reduce fuel annually and will displace 110.000 tons of coal per year. The consumption by 1.6 quads and reduce carbon emissions by project will reduce sulfur dioxide emissions by some 600 tons more than 50 MMTCE by the year 2020. per year and fossil fuel CO emissions by an estimated The Federal Role 280,000 tons annually. Although no federal programs are designed solely to California The University of California Los Angeles' Energy Services support district energy, the U.S. Department of Energy and Facility serves 13.5 million square feet of campus space with. a U.S. Environmental Protection Agency support district energy combined heat and power system fueled by a mixture of through their cogeneration and steam programs. landfill methane and natural gas. The system provides steam In December 109$, DOE launched the CHP Challenge district heating, chilled water district cooling, and electricity program to remove institutional„ regulatory; and market m more than 100 campus buildings, including teaching and barriers to expanded use of combined heat and power. The research facilities, a mayor teaching hospital, a sports arena, goal is to double the U.S. cogeneration capacity by 2010, to a new• total of approximately 100 gigawatts. The CHP Challenge and other facilities. program works with federal and state agencies, private The use of landfill methane reduces greenhouse gas organizations, and trade groups to raise awareness of the emissions from the landfill and displaces natural gas that energy, environmental, and economic benefits of combined otherwise would be burned in the power plant The plant meets strict California standards for nitrogen oxides (NO,) and power, including its use in district energy systems. emissions and eliminates the need for more than 20,000 The CHP Challenge has awarded grants in California, Indiana, pounds of fluorocarbon refrigerants. The energy services Vermont, and Washington. The program also is working to facility has reduced the amount of electricity that UCLA expand the use of CHP in government facilities by working from the Los Angeles Department of Water and d fr purchase with the Federal Energy Management Program and facilities Power se 8 percent management agencies. The U.S. Environmental Protection Agency also is involved in the CHP Challenge. EPA is focusing on environmental permitting Issues such as output -based emissions standards for CHP systems and the inclusion of .„ ................................. ........................ CHP as a strategy in State Implementation Plans (SIPS) For fl4+lore Information under the Clean Air Act. The second initiative is DOE "s Steam Challenge program, a The U.S. Department of Energy's CHP Challenge aims to public- private effort developed In partnership with the accelerate the use of cogeneration. Alliance to Save Energy and leading providers of energy- Website: hitp: / /www.oit.doe.gov/chpchallenge/ efficient steam technologies. The Steam Challenge program DOE's Steam Challenge program helps industrial customers helps industrial customers retrofit, maintain and operate their improve the efficiency and profitability of their steam systems, steam systems (including district energy systems) more Website: http . /wmw.olt.doe.gov /steam/ efficiently and more profitably. State Experience with District Energy The District Energy Library, operated by the University of Rochester, provides a wide range of information on district Many state and municipal facilities use district energy energy and cogeneration. systems. States with programs to support cogeneration Website: http. / /w°t .errergyrochesteredu/ include California, Connecticut, Florida, Iowa, Massachusetts. Michigan, Nebraska, New Jersey, New York, The International District Energy Association provides Rhode Island, Texas, Utah, and Washington. information on district heating, cooling, and cogeneration. l hnnesota Website: http : / /w In the early 1980s, the City of Saint Paul and downtown The U.S. Combined Heat and Power Association is a nonprofit building owners established a private nonprofit corporation association that supports cogeneration. (District Energy St. Paul, Inc.) to develop a hot water district Website: ht1pJ /ww%. & 1 tischpa/ heating system. District Energy St. Paul subsequently developed a district cooling system and installed a 900- EP& State and Local Climate Change Program helps states kilowatt cogeneration plant. and communities reduce emissions of greenhouse gases in a District Energy St. Paul serves 141 downtown buildings, cost - effective manner while they address other including offices, hotels, government buildings, hospitals, an environmental problems. industrial park, and a 298 -unit townhouse development. Website: htip . //www:epa.gov /glabalwarmingl and click on A 25- megawatt biomass -fired cogeneration plant, expected "Public Decision Makers" under the "Visitors Center" to become operational in 2001, will supply more than 75 \n 2/16/2010 \n 7 -2 -6 \n C. *VAILO November 15, 2009 Stan Zemler Attn: Susan Ford TawnTvlanrtger Community Forestry and Wood to Energy USIA Forest Service, R2, SPF RE: White River NF+ private lands Beetle Kill Restoration and Utilization, 2010 Hazardous Fuels Woody Biomass Utilization Grant Dear Ms. Ford, On behalf of the Town of Vail, I would like to express our support for the Colorado Renewable Resources Cooperative proposal for the 2010 Hazardous Fuels Woody Biomass Utilization Grant. This proposal, combined with other projects, such as the proposed project currently in consideration by the U.S. Department of Energy for a combined heat and power facility, possibly in the Town of Vail, would help to facilitate a significant reduction in hazardous fuels in our region that would help protect our communities from a devastating wildfire event. The Town of Vail has shown a commitment to fuels mitigation on public and private lands through the Vail Valley Wildland -Urban Interface Defensible Space Plan, which has resulted in the treatment of over 300 acres to date, with 500 acres of treatment area planned for the next 5 -10 years. The Town has invested over $600,000 in tree removal to establish defensible space against wildfire around our community, but there is currently no sustainable market for the waste wood, causing significant barriers to removal. Should this project go forward, it would have a significant role in greatly decreasing the carbon footprint of this community, serve as a model project for other communities, create jobs, and solidify a much - needed market for pine beetle devastated wood. Thank you for considering the approval of funding for the Colorado Renewable Resources Cooperative Project 2010 Hazardous Fuels Woody Biomass Utilization Grant Proposal. Si rely, I St Z Zemler Town Manager Town of Vail 75 South Frontage Road • Vai4 Colorado 8I657 • 970 -479 -2106 / FAX 970- 479 -2157 • www, vailgov. com RLCYCLVD PAPER \n 2/16/2010 \n 7 -2 -7 \n *VAIL TOWN Dion Manager 75 South Frontage Rd. Vail, Colorado 81657 Fax 970 - 479 -2452 Subject: National Energy Technology Laboratory (NEIL) Combined Heat and Power Systems Technology Development and Demonstration Funding Opportunity Number: DE -FOA- 0000016 Dear Department of Energy Representative: On behalf of the Town of Vail f would like to express our strong interest in the development of a Combined Heat and Power System in the Town of Vail, through the Mountain Community Combined Heat and Power Biomass Facility project. The Town of Vail is committed to providing a model of environmental sustainability for other resort communities through a commitment to community partnerships and balanced stewardship of human, financial and environmental resources in policy and daily operations. As a community, we have also adopted the goal of reducing our overall energy use and carbon emissions by 20% below 2006 levels by 2020, despite rapid development. Therefore, in addition to the staff time, research and information already provided for this project, the Town has approximately three acres of land that could be a good site for the facility, the ability to enter into a power- purchase agreement related to the output from the facility, and would provide additional staff time to the project. Vail's resort environment and geography lends itself to a being a resource and energy intensive community. However, its linear layout and European -style villages provide for an ideal setting for a combined heat and power facility. The Town of Vail recognizes that not only is timing critical to address global climate change by improving efficiency and investing in renewable energy technology to offset our carbon emissions, but also to address the pine beetle infestation that has killed over 1.5 million acres of lodgepole pine forests, and is expected to infest millions more in Colorado alone. The Town has invested over $600,000 in tree removal to establish defensible space against wildfire around our community, but there is currently no sustainable market for the waste wood, causing significant barriers to removal. 75 South Frontage Rand • Vail, Colorado 81657 • 970- 479 -2106 /FAX 970 -479 -2157 • www.vailgov.com �A RECYCLED PAPER BIB \n 2/16/2010 \n 7 -2 -8 \n A combined heat and power facility addresses many of the Town's critical needs and adopted goals. For example, the facility and its development would provide: • A reduction in carbon emissions of over 17,000 tons /year. • Job growth — By working with the Colorado Mountain College Forestry Program, this project will result in training programs and the creation of at least 50 permanent jobs for local residents. • Tourism and education economic growth — This project will allow Vail to provide an educational experience for visitors and grow the tourist economy in Town which is currently based primarily on the ski industry. This project is a model for efficiency and sustainable energy use that will inform other communities' sustainability efforts. On behalf of the Town of Vail, please consider funding this innovative project. The Town looks forward to working with our regional partners; Holy Cross Energy, the U.S. Forest Service, Vail Resorts, John Deere Co., the Department of Energy and others to drive renewable energy and resource efficiency in the U.S. Sincerely, tan Zemler Town Manager Cc: Mark Gordon, Vail Town Council \n 2/16/2010 \n 7 -2 -9 \n �. �� {� ,� � � , ,LL� 4 � �l�.� — 't +� a M � ��. �� r �� ,�' � _�� � ,�. 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LLJ z W Q M CO j � O u J' 2 ' N N ' � N r / � r' - L s, y 1 \ 1 t � Q w o CL LU L o w Ail_ ~° o� I N N i f 1 y � 1 Y » \ L ( � ) j 2 w } \ � \ _ r 7 LU j � © ®� 2 f . � � > � � 9 2 - LU \ \ _ 2 % ^ � 7 � � \ \ & � \ , , m L U a r y I�1 11+1111 M t 1 CL d � w W Q _ z � m � � o 1 6 , + w y �CO Q � a CO N N C 'm f N � N LL r z Q K a O y W P j CL lye - - -- -- - l '4- LL Z uj O � J 0 z Q a Q) U s � � N i oo t w� ;o MEMORAI DUM To: Town Council From: Stan Zemler Judy Camp Kathleen Halloran Date: February 11, 2010 Subject: Five -year town budgets For your information only, the attached exhibits reflect the 5 -year plans adopted by Council during the 2010 budget process. 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' 0 0 0 0 m a7 O_ 01 O O a N <M O O LO ((1 LO O O a M a LO (0 N c`7 0 0 I� N N m N (O O (O O N O N (0 N 0 a7 N co co fH U N N Y O N N 0) (0 E d L y > >O 2 '6 a 0) U O- T LL .O Q N N E T 7< CL CL d in O & W W T O of E a0i LL .E T ,� N 70 C) N co r_ 9 M C L O (0 Mn 0) 01 i m m U) L_ O L 7 Q p c O a c . a m co C i31 W 0) 0) ¢ H a U_ N O ^ 2 C > o LL (0 c N i 0 (0 M U i N U 0) p tZ of 7 E d (0 7 7 LL 0) y U m K 0) C LL c N o O c (0 U- N O> W .0 E o .+ U 7 E 7 f0 M > W U >�C7C7p Q�C7ZH H d' m 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 16, 2010 ITEM /TOPIC: Executive Session, pursuant to 1) C.R.S. § 24- 6- 402(4)(b) - to receive legal advice on specific legal questions Re: the Town's insurance coverage; 3) C.R.S. § 24 -6- 402(4) (a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy matters Re: potential real property acquisition. PRESENTER(S): Matt Mire \n 2/16/2010 \n