HomeMy WebLinkAbout2010-03-02 Agenda and Support Documentation Town Council Evening Session VAIL TOWN COUNCIL
EVENING SESSION AGENDA +`
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VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., MARCH 2, 2010
NOTE: Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
1. ITEM /TOPIC: Citizen Participation. (15 min.)
PRESENTER(S): Public
2. ITEM /TOPIC: Town Manager's Report.
a. Revenue Update.
b. Council Vision.
c. Community Survey Update.
d. Collection of Sales Tax on Short Term Rentals. (15 min.)
PRESENTER(S): Stan Zemler
3. ITEM /TOPIC: Consent Agenda.
a. Approval of 02.02.10 & 02.16.10 Town Council Minutes. (5 min.)
4. ITEM /TOPIC: To proceed with the procurement of (6) 40' low -floor
traditional buses. (5 min.)
PRESENTER(S): Todd Scholl, Fleet Manager
ACTION REQUESTED OF COUNCIL: Approve request to purchase
BACKGROUND: In January 2010, the Town of Vail entered into an inter-
governmental agreement with RFTA (Roaring Fork Transit Authority) to
"piggy- back" on their contract with Gillig Buses. Town staff is requesting
Council's approval to proceed with the purchase of (6) 40' low -floor buses
per this agreement at a cost of $369,185 per bus.
STAFF RECOMMENDATION: Approve request
5. ITEM /TOPIC: First reading of Ordinance No. 4, Series of 2010, An
Ordinance making supplemental appropriations to the Town of Vail General
Fund, Capital Projects Fund, and Real Estate Transfer Tax Fund of the 2010
Budget for the Town of Vail, Colorado; and authorizing the expenditures of
said appropriations as set forth herein; and setting forth details in regard
thereto. (30 min.)
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PRESENTER(S): Judy Camp
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments the first reading of Ordinance No. 4, Series of 2010.
BACKGROUND: To be provided in a separate memo.
STAFF RECOMMENDATION: Staff recommends that the Town Council
approves or approves with amendments Ordinance No. 4, Series of 2010,
upon first reading.
6. ITEM /TOPIC: Second reading of Ordinance No. 3, Series of 2010, an
ordinance amending Section 14 -10 -5, Building Materials and Design, Vail
Town Code, pursuant to Section 14 -1 -3, Administration of Standards, to
allow for changes to the solar panel regulations, and setting forth details in
regard thereto. (PEC090041) (10 min.)
PRESENTER(S): Rachel Friede
ACTION REQUESTED OF COUNCIL: Staff requests that the Vail Town
Council tables this item to the April 6, 2010 meeting.
BACKGROUND: On January 25, 2010, the Planning and Environmental
Commission forwarded a recommendation of approval, with modifications,
for changes to both the Lionshead Redevelopment Master Plan and the
Development Standards of the Vail Town Code.
On February 16, 2010, the Vail Town Council approved Ordinance No. 3,
Series of 2010, upon first reading by a vote of 4 -3 -0 (Daly, Donovan and
Foley opposed). The Vail Town Council requested that Staff return with
additional information, including renderings and pictures of existing and
potential solar panel installations. Staff is requesting a tabling of this item in
order to provide adequate additional information.
7.
ITEM /TOPIC: Resolution No. 5, Series of 2010, a resolution amending
Section 8.4.2.7 Roofs, Lionshead Redevelopment Master Plan, pursuant to
Section 2.8, Adoption and Amendment of the Master Plan, Lionshead
Redevelopment Master Plan, in order to amend the guidelines on solar
panels in Lionshead, and setting forth details in regard thereto.
(PEC090040) (10 min. )
PRESENTER(S): Rachel Friede
ACTION REQUESTED OF COUNCIL: Staff requests that the Vail Town
Council tables this item until the April 6, 2010 meeting.
BACKGROUND: On January 25, 2010, the Planning and Environmental
Commission forwarded a recommendation of approval, with modifications,
for changes to both the Lionshead Redevelopment Master Plan and the
Development Standards of the Vail Town Code.
On February 16, 2010, the Vail Town Council discussed Resolution No. 5,
Series of 2010, but no action was taken.
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8. ITEM /TOPIC: Adjournment. (7:30 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT OT CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL
BEGIN AT TBD, TUESDAY, MARCH 16, IN THE VAIL TOWN COUNCIL
CHAMBERS.
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'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 2, 2010
ITEM /TOPIC: Town Manager's Report.
a. Revenue Update.
b. Council Vision.
c. Community Survey Update.
d. Collection of Sales Tax on Short Term Rentals.
PRESENTER(S): Stan Zemler
ATTACHMENTS:
Revenue Highlights
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TOWN OF VAIL
REVENUE HIGHLIGHTS
February 25, 2010
Sales Tax
Sales tax collections are currently unavailable as of February 25 This report
will be updated for the March 2 nd Council meeting.
Use Tax
Use tax collections as of February 24, 2010 total $45,167compared with just
$9,899 at this time last year. Included in 2010 collections are the Ramshorn and
several remodel projects including an addition to a Vail Village Inn unit. No
comparable activity occurred in the first two months last year. The budget for
2010 is $500,000.
Lift Tax
Lift tax collections total $704,561, on pace with budget and last year. The annual
budget totals $3,115,000.
Construction Permit Fee Revenue
Construction permit revenue through February 24, 2010 totals $45,935 including
$21,457 from major redevelopment projects compared with $107,407 from major
projects last year. Revenue from non -major projects is up 6% from 2009. The
2010 budget for construction permit fees is $425,000.
Real Estate Transfer Tax (RETT)
RETT collections through February 24 2010 total $547,630. This amount is a
61 % increase from this time last year. Approximately half of the 2010 sales are
from major redevelopment projects. Collections not related to major
redevelopment projects are up 8% from 2009.
Parking Revenue
Pass sales through February 25 total $90,214, up significantly from the first two
months of 2009 ($35,343) due to an increase in value pass sales.
Year -to -date daily sales (from the parking structures) total $1.6 million, up 2%
from 2009. Please note this report for February sales does not include the last
weekend of the month.
Finance /Budget /Budgetl0 /Town Council Memos /100302 Revenue Highlights
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2 -1 -1 \n
'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 2, 2010
ITEM /TOPIC: Consent Agenda.
a. Approval of 02.02.10 & 02.16.10 Town Council Minutes.
ATTACHMENTS:
02.02. 10 Minutes
02.16. 10 Minutes
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Vail Town Council Meeting Minutes
Tuesday, February 2, 2010
6:00 P.M.
Vail Town Council Chambers
Members present: Dick Cleveland, Mayor
Susie Tjossem
Kevin Foley
Margaret Rogers
Andy Daly
Kerry Donovan
Kim Newbury
Staff Members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
The first item on the agenda was Citizen Participation.
There was none.
The second item on the agenda was a review and approval of recommendations
for minor modifications from the Parking Task Force for the remainder of the
2009 -2010 season.
Public Works Director Greg Hall asked Council to review the recommendations of
the parking Task Force and approve /disapprove or modify the changes to the
parking program for the remainder of the 2009 -2010. Council established the
parking task force to provide direction to the Council regarding parking operation
policies for each year. The task force meets annually after the Martin Luther King
Holiday to evaluate the results of the operational changes implemented, review
trends and see if any changes need to be addressed and recommends possible
changes to the operating policies if needed. The two areas focused on were the
value pass lot and trailhead and park parking. The parking task force
recommended the following changes to the parking policies for the remainder of
the 2009 -2010 season:
• Open the value pass qualification to Eagle County residents, employees or
property owners on an experimental basis for the remainder of this season.
The value (discount) would only apply Monday - Thursday. The discount
would allow access at a rate of $15 for a full day of parking.
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• The second issue was trailhead and park parking. The recommendation was
to sign a portion of each trailhead and Stephens Park parking spaces with a
three hour limit only restriction.
Tjossem said there were too many parking rules and regulations. "It's (parking
regulations) so complicated it's no wonder things don't get filled up." Rogers
moved to accept the value pass recommendations including Sunday with Foley
seconding. The motion passed unanimously, 7 -0. The motion opened to Eagle
County residents, employees or property owners, a pass previously open only to
Vail residents, employees and business owners. The pass is good for an off -
peak rate, Sundays through Thursdays, at $12 for Vail residents and business
owners and $15 for Eagle County residents and business owners. The peak
prices, on Fridays and Saturdays, are now $20 and $22 respectively. The spaces
are located on the top deck of the Vail Village parking structure and another 75
spaces are on the southern middle deck of LionsHead. All spaces are allocated
on a first -come, first - served basis. Cleveland commented, "We have to stop
punishing people for driving to Vail." Parking at trailheads will now include signs
indicating half the spaces are for day skiers, while the other half are for those
using the trails. Daly then moved to designate all parking spaces at Stephens
Park for park use only while trailheads will post half with three hour parking with
the rest for skiers. Tjossem seconding. The motion passed unanimously, 7 -0.
During a pause for public comment, Michael Cacioppo said he would avoid
paying for parking like the plague and suggested lengthening the 90 minute
shopper parking time limit. Hall clarified that 25% of all parking transactions are
under 90 minutes. Rogers suggested offering reduced rate parking coupons for
merchants who could provide them to customers. Vail Chamber & Business
Association representative Rich tenBraak said local merchants would favor two
hours as opposed to the 90 minutes. Kaye Ferry cautioned Council to avoid
making too many changes.
The third item on the agenda was the Town Manager's Report.
a. Revenue Update
Budget & Financial Reporting Manager Kathleen Halloran reported when all
sales tax returns are received for the month of December, collections for the
month are expected to be $2,542,446 up 12.8% from budget (down 4.2% from
December, 2008). Year -to -date total sales tax collections of $16.9 million
exceeded the annual budget by 1.8% (down 13.9% from 2008). Inflation as
measured by the consumer price index was up 2.7% for the month of December,
and down 0.4% for all of 2009 compared to 2008. Use tax collections as of
January 26, 2010, total $13,353, a 44% increase from last January. Collections
for 2009, totaled $714,784, exceeding the $700,000 budget. The budget for
2010 is $500,000. 2009 lift tax collections total $3,048,011, down 2.2% from the
annual budget of $3,115,000 (down 7.0% from 2008). 2009 construction permit
revenue totals $794,181, down 7.4% from a budget of $858,000 and down 68%
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from full year 2008. The decrease in activity from the prior year is due to both
major and non -major redevelopment projects. Major redevelopment projects
make up 48% of the total, and construction permit fee revenue from those
projects is down by 81 % from prior year. Revenue from non -major projects is
down 23% from 2008. January 2010 construction permit revenue totals $8,018,
down 50% from January, 2009. With a majority of 2009 transactions recorded,
year -to -date Real Estate Transfer Tax collections through December 31, 2009,
total $2,508,099, an increase of 3.6% over the annual budget of $2,420,000.
This amount is a 72% decrease from 2008, a record year, due to both major and
non -major redevelopment projects. Eagle County as of November, 2009 was
down 60% in sales dollars and down 45% in the number of sales transactions.
2009 collections not related to major projects year -to -date are 39% down from
this time last year. January 2010 RETT collections total approximately $205,463.
This is 14% less than collections in January of 2009. Total parking revenue of
$4,975,795 exceeded 2008 by 5.7 %, but was down 8.4% from 2009 budget.
This revenue consists of both revenue from pass sales and daily sales from the
parking structures: Parking Pass sales for 2009, total $701,813, a 12.4%
decrease from full year 2008, and a 21.7% decrease (or $195,000) from the 2009
budget. Daily sales from the parking structures total $4.3 million for 2009, up
9.4% from full year 2008, and down 5.8% from budget. Daily sales started strong
early in 2009, but have lagged so far this season. As of January 18, daily sales
total approximately $659,496. Although sales were lean the early part of the
month, this past weekend showed improvement with an 8% increase over the
same weekend last year. Across all funds for 2009, total revenue of $42.5 million
met the annual budget (down only 0.8 %). Town reserves total an estimated
$50.6 million. During a pause for public comment, Vail Homeowner's Association
representative Jim Lamont clarified a revenue figure.
c. Rocky Mountain Rail Feasibility Update
Public Works Director Greg presented Council with an update on the current
status of a rail line access to Vail from the Front Range. The preferred plan at
the moment includes running the line from Copper Mountain to Camp Hale,
subsequently skipping Vail. During a pause for public comment, Vail
Homeowner's Association Jim Lamont asked if any environmental studies had
been performed and asked Council to look long term. Hall said no studies had
yet been performed. Michael Cacioppo expressed concern over the potential
noise impacts.
The fourth item on the agenda was the Consent Agenda.
a. Approval of the 01.05.10 & 01. 19.10 Vail Town Council Minutes.
Rogers moved to approve the minutes with minor amendments with Foley
seconding. The motion passed unanimously, 7 -0.
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The fifth item on the agenda was Resolution No. 4, Series of 2010, a resolution
authorizing the Town of Vail to apply for a Local Parks and Outdoor Recreation
grant from the State Board of the Great Outdoors Colorado (LOCO) Trust Fund
for the Red Sandstone Elementary School (RSES) playground renovation.
Gregg Barrie and Eagle County School District representatives informed Council
that the State Board of the Great Outdoors Colorado Trust Fund ( "GOCO ")
assists local governments in acquiring, expanding, enhancing and improving
parks, outdoor recreation and environmental education facilities. The town has a
30 year lease with Eagle County School District for the elementary school known
as Red Sandstone Elementary School. The Town has requested $200,000 from
GOCO to sponsor the relocation and renovation of the RSES playground on
behalf of the District. Cleveland clarified the cost estimate for the total project
was for $264,000. Cleveland clarified that use of the playground will be limited to
non - school hours. LionsHead hotelier and Red Sandstone Elementary parent
Keith Ozda spoke in support of the project. Daly moved to approve the
resolution with Rogers seconding. The motion passed unanimously, 7 -0. Foley
and Newbury said the park was an excellent addition to the community.
The sixth item on the agenda was a presentation of three alternatives for
considering a request to extend the approval periods for four existing
development review application approvals which are presently set to expire.
Community Development Director George Ruther explained Council has
approved four development plans for the Cascade Residences, Cornerstone
Residences, Strata and Timberline Roost Lodge. Since those approvals
however, the United States entered into a deep recession and the town has
adopted a construction use tax, 50 percent on -site employee housing
requirements and new international building codes. The three new laws would
place further financial hardship on the four approved developments. Ruther
asked Council if they wished to pursue any of the three alternatives outlined in a
memorandum provided to Council. The Community Development Department
recommended Council instruct staff to pursue Alternative #1:
#1: Extend the Approvals for 12 months Subject to an Administrative Action
Given the unique circumstances of the present conditions of the economy and
other factors out of the control of the applicants, the Vail Town Council may
conclude that an extension is warranted. With this in mind, the Town Council
could choose to instruct staff to grant an extension to the approvals for the four
specific projects in question, subject to the following terms:
1) One -time 12 month extension from the date of the expiration date.
2) The extension shall only be valid for the approved development plan(s)
that was granted. Any request for a change to the approved plans (i.e.,
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any change that requires a review by the PEC), except for a design review
change to approved plans request, shall cause the extension to be void.
3) Any application that has not yet received approval for a building permit
shall fully comply with the 2009 International Building Codes, as adopted
and as may be amended.
4) The granting of the extension shall be by administrative action.
Ruther clarified the 12 month extension was not arbitrary. Daly said, "We are
fooling ourselves if we think things (current economic situation) will work
themselves out in one year." Rogers suggested making the extension 18
months. Timber Line representative Greg Gastineau said there was not
construction financing available. "We aren't waiting for market conditions to get
better... We are waiting for banks to start lending money again." Michael
Cacioppo asked Council to consider approving the projects as it may take years
for some of them to continue. Strata representative Rocky Cortina said the
addition of the use tax would add another line -item to the construction budget
making financing even more difficult. Daly moved to approve alternative number
one with the change from 12 to 18 months with Rogers seconding. Cleveland
said his best judgment told him he could not support any extension ever. "It
seems to me we had limits on a approval for a reason...I will be voting against
the motion due to the time limit." Rogers said she wanted the projects to go
forward because construction creates jobs. "This is a much bigger issue than
these four projects." The motion passed unanimously, 6 -1 with Cleveland
opposed.
The seventh item on the agenda was Adjournment.
Foley moved to adjourn with Daly seconding at 7:46 p.m. The motion passed
unanimously, 7 -0.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
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Vail Town Council Meeting Minutes
Tuesday, February 16, 2010
6:00 P.M.
Vail Town Council Chambers
Members present: Dick Cleveland, Mayor
Susie Tjossem
Kevin Foley
Margaret Rogers
Andy Daly
Kerry Donovan
Kim Newbury
Staff Members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
The first item on the agenda was Citizen Participation.
Vail Homeowner's Association representative Jim Lamont spoke in regard to the
upcoming Community Survey. "The degree of response has always troubled
me... It has been looked at by some as a political document as opposed to a
factual document."
Local filmmaker Roger Brown announced, "The Vail 50 anniversary film is being
produced... I have a 100,000 feet of film... If we do the right job with the original
film it will look like 35mm ... Vail Resorts has contributed to about half the total
budget... We are really examining a lot of possibilities." If you care to contact
Brown or have photography or video that may be of interest, please contact him
at 970 - 524 -1588.
The second item on the agenda was the Town Manager's Report.
a. Insurance Service Office (ISO) Rating Update
Fire Chief Mark Miller reported the town's ISO rating had recently improved. "We
are currently rated four with one being best."
b. Green Business of the Year Award to the Town of Vail
Cleveland announced the town had been awarded the Vail Valley Partnership's,
Green Business of the Year Award. Cleveland said it was really town staff who
deserved the award. Kristen Bertuglia and Bill Carlson received the award from
the Mayor.
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The third item on the agenda was the adoption of Council Vision Document /
2010 Priorities.
Town Manager Stan Zemler reported The Town of Vail budget adopted for the
2010 reflects the town's priorities established during the December 8, 2009
retreat.
Primary areas of focus in 2010 are:
1. Guest relations & customer service
2. Economic vitality
3. Budget & capital management
4. Master planning
5. Transportation & parking
6. Work force housing
7. Environmental stewardship
Tjossem said there needed to be more action items and tactics for guest
services. Daly said the list should be more specific. He emphasized the need for
an outline of concrete steps. "I am not sure that this is going to drive the future of
Vail." Foley asked for a Work Session to be scheduled to discuss where exactly
the town wanted to focus its efforts. Cleveland said he felt the areas of focus
remained too broad. Rogers said she would like more of a community
discussion. Foley said the community meeting was March 9 and that would be
good opportunity to get community input. During a pause for public comment,
Vail Homeowner's Association representative Jim Lamont said only winter
recreation would improve the local economy. "All energy needs to be put into
generating the largest amount of destination guests through the next two
winters." Zemler said staff would return to Council for a follow -up discussion.
The fourth item on the agenda was a Mountain Travel Market Update.
Ralf Garrison provided an update on economic /market conditions in the mountain
resort industry. Garrison, an analyst with the Mountain Travel Research
Program, told Council members that lodging reservations had improved
compared to 2008 -09, although at an expense. Garrison explained lodges are
dropping rates to increase occupancy. He reported occupancy in Vail hotels the
winter of 2009 -10 were up 5.1 percent over 2008 -09 at the close of January.
Garrison stated consumer confidence, looking ahead about six months, is up.
"Our consumers are more optimistic about the future than they are about the
present," Garrison said. He also noted there is evidence that Vail, along with
other resort markets, is helping to create last- minute booking behaviors. The
industry has determined guests are booking later, thus rearranging marketing
strategies to capture that new behavior. Garrison was skeptical last- minute
booking is as big of a market trend as lodge operators believe. "There's a
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modest change in this year versus last year... Maybe the shift is not coming as
much from the marketplace as much as it is from our own self - fulfilling prophecy."
Garrison suggested offering something other than lower rates at lodging
properties to get people to come to town. That solution aligns with the town's
focus on bringing more special events to town. Tjossem mentioned other resort
towns are improving occupany, so there is an opportunity for Vail to turn the
corner. Vail Homeowners Association representative Jim Lamont questioned
whether encouraging signs of higher occupancies combined with lower rates is
good for business in the future. Lamont said once discounting has become a
normal behavior, it "prolongs the economic recovery because then the consumer
expects discounting to continue." Garrison agreed the scenario is a potentially
negative side effect of enjoying the higher occupancies at the expense of rates.
Vail Chamber & Business Association representative Rich tenBraak thanked
Council for supporting the MTrip reports and said they were very valuable. Daly
clarified Vail was number three in average summer occupancy rates.
The fifth item on the agenda was a request to proceed through the development
review process with a proposal to construct private improvements on the Town of
Vail owned Gore Creek public stream tract, generally located adjacent to the
Mountain Haus at 292 East Meadow Drive.
Staff reported that the applicant, Mountain Haus, has requested permission to
proceed through the development review process with a proposal to construct a
laundry vent pipe and associated culvert on the town owned Gore Creek public
stream tract. The applicant can not proceed with these development applications
without first obtaining Council's joint property owner authorization for the
proposed construction on the town owned parcel. Foley said he was
disappointed there was no site visit. He then encouraged approving the request
and allowing the PEC to review it. Mountain Haus representative Steve Hawkins
spoke in support of the request. Rogers moved to approve the request with
Foley seconding. Newbury said she wanted to stay consistent with the town's
goal of preserving riparian areas. "I don't think we need to make special
circumstances for certain properties." Cleveland said he had serious concerns
about a potential steam plume being emitted in a riparian area. Local hotelier
Rob Levine encouraged Council to allow the applicant to proceed through the
process at his own peril. VCBA representative Rich tenBraak and Rich Self
spoke in support of Council allowing the applicant to proceed. The motion failed,
3 -4 with Tjossem, Foley and Rogers voting in support.
The sixth item on the agenda was the First reading of Ordinance No. 3, Series of
2010, an ordinance amending Section 14 -10 -5, Building Materials and Design,
Vail Town Code, pursuant to Section 14 -1 -3, Administration of Standards, to
allow for changes to the solar panel regulations.
On January 25, 2010, the PEC forwarded a recommendation of approval, with
modifications, for changes to both the LionsHead Redevelopment Master Plan
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and the Development Standards of the Vail Town Code. The modifications, which
are reflected in the proposed language in the ordinance and resolution, are as
follows: The definition of solar panel was proposed to be revised to be more
specific to solar panels and not the broader definition of solar collectors. The
phrase "and shall not exceed the height of adjacent roof ridges" was proposed to
be stricken from the suggested language. Planner Rachel Friede explained that
today's regulations do not meet the need for alternative energy or photovoltaic
aesthetics. Daly said he did not want solar panels to dramatically impact the
heights of buildings. Donovan expressed concern that solar panels could not be
aesthetically modified in any way and maintain their warranty. Local hotelier Rob
Levine said lowering the amount would probably kill the project. Environmental
Sustainability Coordinator Kristen Bertuglia said to restrict the number of panels
or the size of the array would limit the potential solar arrays return on investment
(ROI). Vail Homeowner's Association representative Jim Lamont said Council
should pay close attention to reflectivity. "We need to be cautious with how we
redevelop these buildings." Daly moved to approve the ordinance with the
amendment that maximum allowable roof height not exceed two additional feet
with Foley seconding. The motion failed 3 -4, with Foley, Donovan, and Daly
voting in favor. Rogers then moved to approve the ordinance with Tjossem
seconding. The motion passed 4 -3, with Cleveland, Newbury, Donovan and
Foley opposed. Daly asked for renderings of the potential impacts of solar arrays
on lift lines. Levine said if the town wanted to improve the environment there
would have to be aesthetic tradeoffs.
The seventh item on the agenda was Resolution No. 3, Series of 2010, a
resolution approving the second amendment to the Core Site Employee Housing
between the Town of Vail and the Vail Corporation, d /b /a Vail Associates, Inc.
The town and the Vail Corporation d /b /a Vail Associates, Inc. (VAI) are parties to
a certain Core Site Employee Housing Agreement dated as of December 18,
2007, and as modified by the Amendment to Core Site Employee Housing
Agreement dated as of March 26, 2009. The Employee Housing Agreement
establishes requirements for the posting of a Letter of Credit by VAI. VAI has
proposed to modify the requirements under the Employee Housing Agreement
governing the amount of the Letter of Credit in the manner provided in the
Second Amendment to Core Site Employee Housing Agreement for the Council's
consideration. Rogers expressed concern Vail Resorts had owed employee
housing for over two years. "Pulling a building permit is not a guarantee you will
have a project... I'm not willing to allow the risk of another disappointment."
Cleveland said he wanted to make the sure the project once started would be
completed. During a pause for public comment, Michael Cacioppo said he
believed Vail Resorts received too much special consideration. Rogers moved to
deny the resolution with Foley seconding. The motion failed 2 -5 with Foley and
Rogers voting in favor. Daly then moved to approve the resolution with Donovan
seconding. The motion passed 4 -3 with Foley, Rogers and Cleveland opposed.
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The eighth item on the agenda was Resolution #6, Series of 2010, a resolution
of the Town of Vail allowing for a one time, eighteen month, administrative
extension to the lapse of approval for certain approved development plan
approvals.
On February 2, 2010, Council instructed staff to prepare a resolution for the
Council's consideration that allows for an extension to the approval periods for
four specific development plan approvals. The four projects affected by this
resolution are Cascade Residences, Cornerstone Residences, Strata and
Timberline Roost Lodge. In instructing staff to prepare the resolution, Council
concluded the current state of the economy and the present circumstances within
the financial markets making the ability to obtain construction financing difficult,
or nearly impossible, warrants the need for this resolution and the 18 month
extension. Rogers moved to approve the resolution with Daly seconding.
Cleveland said he was not comfortable with granting an 18 month extension.
The motion passed 6 -1, with Cleveland opposed.
The ninth item on the agenda was Adjournment.
Foley moved to adjourn with Newbury seconding at approximately 8:40 p.m. The
motion passed unanimously, 7 -0.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
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F VAIL
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 2, 2010
ITEM /TOPIC: To proceed with the procurement of (6) 40' low -floor traditional buses.
PRESENTER(S): Todd Scholl, Fleet Manager
ACTION REQUESTED OF COUNCIL: Approve request to purchase
BACKGROUND: In January 2010, the Town of Vail entered into an inter - governmental
agreement with RFTA (Roaring Fork Transit Authority) to "piggy- back" on their contract with
Gillig Buses. Town staff is requesting Council's approval to proceed with the purchase of (6)
40' low -floor buses per this agreement at a cost of $369,185 per bus.
STAFF RECOMMENDATION: Approve request
ATTACHMENTS:
Bus procurement memo
\n 3/2/2010 \n
Memorandum
To: Stan Zemler
From: Todd Scholl, Fleet Manager
Date: February 17, 2010
Re: Bus Procurement
Per the January, 2010 inter - governmental agreement between RFTA (Roaring Fork Transportation
Authority) and the Town, I am requesting that we proceed with the purchase of (6) six 40' low -floor
buses.
These buses will replace (6) six 1998 35' Orion high -floor buses that the Town currently utilizes on
the outlying routes. The new buses have several advantages:
1. Reduced emissions - The engines must meet the new 2010 federal standards that
reduce NOx and particulate matter significantly, NOx is a significant contributor to
smog, and particulate matter is the black smoke that you see coming out of the buses
being replaced. The new buses will not smoke at all.
2. More capacity - The new buses will be 40'x 102" where the older buses are 35' x
96 ". Capacity on the East and West Vail routes has become more of an issue lately
requiring us to utilize more buses to meet service demand.
3. Low Floor design - The low floor design is easier for the elderly, children, and the
physically challenged to enter and exit the bus.
The price agreement with Gillig is $369,185 per bus. In addition, the entire procurement requires
budget money for a resident inspector, travel to the plant, by -pass oil filter to extend oil change
intervals, in- service prep work done by the Town Fleet staff, and spare parts. Total cost of the
procurement is $2,283,214. To meet the procurement cost, there is $2,199,600 budgeted in the 2010
bus replacement account. This will also require a re- appropriation of $83,614 from the $150,426
balance left in the 2009 bus replacement account.
Because there is an 18 -month lead time from Gillig to manufacture the buses, the Town of Vail will
not take delivery until the summer of 2011.
It is my recommendation to move forward with the purchase of the (6) six Gillig buses as outlined in
the inter - governmental agreement and fund the purchase with budgeted and re- appropriated funds.
\n 3/2/2010 \n
4 -1 -1 \n
'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 2, 2010
ITEM /TOPIC: First reading of Ordinance No. 4, Series of 2010, An Ordinance making
supplemental appropriations to the Town of Vail General Fund, Capital Projects Fund, and
Real Estate Transfer Tax Fund of the 2010 Budget for the Town of Vail, Colorado; and
authorizing the expenditures of said appropriations as set forth herein; and setting forth details
in regard thereto.
PRESENTER(S): Judy Camp
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments the first reading
of Ordinance No. 4, Series of 2010.
BACKGROUND: To be provided in a separate memo.
STAFF RECOMMENDATION: Staff recommends that the Town Council approves or
approves with amendments Ordinance No. 4, Series of 2010, upon first reading.
ATTACHMENTS:
1st Suppl of 2010
\n 3/2/2010 \n
MEMORANDUM
To: Town Council
From: Stan Zemler, Kathleen Halloran, Judy Camp
Date: February 25, 2010
Subject: 2009 Year -End Financial Report and 2010 Amended Budget Proposal
Preliminary 2009 Year -End Financial Report
The Town of Vail began to feel the impact of the nationwide recession in the fall of 2008, a
year later than most of the country. This followed four years of increasing revenue and
favorable economic conditions largely as a result of major redevelopment activity throughout
the town. Town Council and staff responded to the economic downturn by revising revenue
estimates and reducing or deferring expenditures accordingly. Although final year -end
financial statements will not be issued until early June when our annual audit is complete, our
preliminary year -end information indicates this strategy was successful. The town will
complete the year with a surplus in the General Fund and no use of the reserves accumulated
during redevelopment.
Please note all information in this report is preliminary and subject to any final adjustments
identified during the year -end reconciliation process and annual audit.
Sales Tax
Current year sales tax of $16.9 million, the town's largest single source of revenue, exceeded
budget by $.3 million or 1.8% while lagging last year by 13.8 %. Sales tax revenue is split
between the General Fund and Capital Projects Fund. Per the procedure we have followed in
prior years, the attached statements show the budgeted amount of $9,670,000 directed to the
General Fund and the remainder, including any favorable variance, to the Capital Projects
Fund. The resulting split presented here is 57% to the General Fund and 43% to Capital
Projects compared with 59% General Fund and 41 % Capital Projects Fund budgeted.
General Fund
As shown on the attached Summary of Revenue, Expenditures, and Changes in Fund
Balance, total General Fund revenue exceeded expenditures (including the investment in the
Employee Home Ownership Program (EHOP)) by $0.9 million, while the amended budget
anticipated use of $0.7 million of the $3.2 million surplus attributed to 2008. The resulting
variance is $1.5 million favorable to the General Fund balance as compared with the 2009
amended budget.
General Fund revenue of $28.6 million was essentially on budget with shortfalls in parking
revenue ($484K), franchise fees ($114K), ski lift tax ($67K), and rental revenue ($25K) mostly
offset by other revenue sources including property and ownership tax favorable by $213K and
licenses and permits favorable by $106K.
During the year, the General Fund expenditures budget was reduced by $1.9 million. By year-
end, actual operating expenditures of $27.5 million are expected to be favorable to the
amended budget by an additional $1.7 million. Compared with 2008, General Fund operating
expenditures have been reduced by $2.2 million or 7.3 %.
The estimated savings compared with the amended budget includes: $200K for planning
expenses reimbursable from developers; $140K for planning projects; $170K for utility
charges; and $130K for snowmelt and loading and delivery charges; $127K in human
\n - 1 - 3/2/2010 \n
5 -1 -1 \n
resources department costs including recruiting and contract labor; approximately $100K
savings in snow removal costs (cinders, heavy equipment charges, chemicals) due to lower
than average snowfall amounts and favorable fuel prices; $80K in transit operations, again
due to lower fuel pricing which netted savings town -wide; $100K in Public Works from
deferred maintenance and purchases; and various other reductions throughout all
departments.
For Council Consideration
Based on the preliminary results shown on the attached statement, 2009 revenue will exceed
2009 annual expenditures (excluding the EHOP investment) by $1.1 million. As mentioned
above, this presentation assumes the sales tax revenue directed to the General Fund is
exactly equal to the sales tax budgeted. An alternative treatment would be to direct an
additional $1.0 million of sales tax to the Capital Projects Fund. This would result in a sales
tax split for the year of 52% General Fund and 48% Capital Projects Fund and a General
Fund balance of $22.9 million or 83% of annual revenue. A small surplus will remain on an
annual basis for 2009 in the General Fund and $1.0 million more funding will be available for
the town's capital needs as we go into our long -term capital needs assessment process. Staff
recommendation: Direct an additional $1 million of 2009 sales tax revenue to the
Capital Projects Fund.
Capital Protects Fund
Capital Projects Fund revenue for 2009 is expected to exceed this year's expenditures by $1.2
million, increasing the year -end fund balance to $10.5 million. Revenue is expected to be
$353K favorable due to sales tax, project reimbursements, and earnings on investments. The
favorable variance in investment earnings is due to the higher than expected fund balance
carried throughout the year, not an increase in interest rates. Federal grant revenue of
$120,834 for the LionsHead transit center awarded in 2009 has not yet been received and will
be recorded in 2010. The shortfall in housing fee -in -lieu is related to the Ramshorn, which
was budgeted in 2009, but received in 2010.
Project expenditures of $5.1 million are $4.6 million less than budget. Of that amount, $2.1
million represents funding for projects underway but not completed and $925,000 is the
required appropriation to guarantee Timber Ridge debt payments. Re- appropriation of these
funds is requested in Ordinance No. 4. Staff will also ask to redirect $0.7 million of savings on
projects budgeted for 2009 to related projects in 2010 and to fund $67,000 in newly identified
projects. Approximately $0.8 million of savings will remain in the Capital Projects Fund
balance if the supplemental appropriation is approved as submitted. (See below.)
Real Estate Transfer Tax (RETT) Fund
Revenue in the fund will exceed the 2009 budget by $387K primarily as a result of
unbudgeted transactions with Vail Recreation District (VRD). The town loaned the VRD $1.6
million for their half of the new irrigation system. However, the actual project cost came in
lower than budget allowing VRD to reduce the amount of the loan by $315,000. We also
received unbudgeted reimbursements on shared projects with VRD. Real estate transfer tax
of $2,460,549 was exceeded budget by $40,549 or 1.7%
Expenditures were lower than budget by $4.4 million. Of that amount, $2.8 million is related to
projects or programs underway but not yet completed and will be requested for re-
appropriation. Staff will also ask to redirect $141,500 of savings from 2009 projects to related
projects in 2010. Approximately $1.4 million of 2009 savings will remain in the RETT Fund
balance if the supplemental appropriation is approved as presented.
\n -2- 3/2/2010 \n
5 -1 -2 \n
2010 Amended Budget and Supplemental Appropriation
General Fund
Various adjustments to the 2010 budget are requested primarily to recognize grants and
reimbursements and the related expenditures. No increase in net expenditures is being
requested.
Two items relate to the EverVail project - $20K for legal and $100K for planning and review,
both of which will be reimbursed by Vail Resorts as required by the zoning code.
$30K is requested to fund a fire inspector for part of the year to complete inspections on
Solaris and the Ritz. The developers have agreed to fund this expenditure.
The library is proposing a self -check system (similar to grocery self- checkouts) to improve
customer service especially at busy times. Funding for this project is available from
contributions made in prior years from the Friends of the Library program and other donors.
These funds are recorded on the balance sheet as deferred revenue and released to revenue
when they are used for their intended purpose. $90,000 is shown in miscellaneous revenue
and as a transfer to the Capital Projects Fund for this project. There is no net impact on the
General Fund.
Capital Projects Fund
The federal grant awarded for the Lionshead transit center is recognized as both revenue and
a transfer to the Vail Reinvestment Authority who will be responsible for construction of the
project.
Also included in revenue adjustments are $444,000 in reimbursements from developers for
streetscape work and $200,000 from Eagle County for the 1 -70 fiber optic project. Although
the project was completed in a prior year, the county disputed payment and a final agreement
was not reached until 2010. The funds for this project have now been received from Eagle
County.
Expenditure adjustments are detailed in the attached spreadsheet and generally fall into three
categories:
— Projects originally budgeted in 2009, which are underway but not complete. In several
cases, less than the full amount of the remaining 2009 budget is requested for re-
appropriation in 2010 as noted below
— Requests to re- appropriate unspent 2009 funds to a new and /or related project
— Newly identified projects
Projects in the first category, those which are underway, include $925,000 for Timber Ridge
debt service guarantee (appropriation required by US Bank in case Timber Ridge is unable to
pay) plus the following capital projects which total $2.1 million: Creekside housing
improvements; audio visual for Council chambers; document imaging; computer hardware;
geographic information system (GIS) ($15,700 of the remaining $31,101 is requested);
Community Development permit software; West Meadow Drive streetscape ($64,369 of
remaining $80,669 is requested); Village streetscape; neighborhood road reconstruction;
neighborhood bridge reconstruction; bus replacement ($83,614 of remaining $150,226 is
requested); West Vail fire station; Arosa Drive duplex; variable messaging signs; Manor Vail
street plan; traffic impact fee study; and Timber Ridge legal and zoning.
\n -3 - 3/2/2010 \n
5 -1 -3 \n
Requests to re- appropriate unspent 2009 funds to a new or related project total $697,500 and
include the following:
— Facilities - $600,000 to move forward with study of aging facilities and prioritization of
improvements as well as addressing deferred maintenance when studies are complete;
reallocated from parking structure capital maintenance and facilities capital maintenance
— Creekside housing - $49,500 to address plumbing, electrical, and now asbestos issues;
reallocated from 2009 building remodels
— Computer hardware - $48,000 for two computer system back -up appliances; reallocated
from 2009 savings in website and e- commerce, data center, and computer hardware
New projects include:
— Library self- scanning system - $90,000 funded from donations as described under General
Fund
— Chamonix area planning - $50,000 for next steps
— Vail Village Inn office condo - $17,000 assessment from property owners' association for
new roof
Real Estate Transfer Tax Fund
Revenue is adjusted to reflect a reduction in the principal balance of the loan to the Vail
Recreation District (VRD) for the irrigation system as described above. The amended budget
of $257,000 is the new principal payment to be received from VRD in 2010. Other revenue
adjustments, totaling a $35,000 increase, are detailed in the attached spreadsheet.
Requests to re- appropriate expenditures for projects underway, but not yet complete, total
$2.8 million and include the following: recreation path capital maintenance ($20,000 of
remaining $70,181 is requested to complete sewer plant bike path); tree maintenance; Timber
Ridge to Roost path ($15,000 of remaining $226,494 is requested); ADA compliance ($15,000
of remaining $39,780 is requested); greenhouse ($5,000 of remaining $19,835 is requested);
frontage road bike lanes /trails; Ford Park master plan; Seibert Circle; raw water irrigation;
kayak take -out; stream track survey; Red Sandstone Park; public art programs; landscaped
medians; environmental sustainability programs; and VRD- managed assets.
Requests to reallocate 2009 unspent funds to new and /or related projects include:
— Stephen's Park - $60,000 reallocated from 2009 savings in Black Gore Creek Sand
Mitigation /Eagle River Watershed; additional $6,000 is funded from grant included in
revenue
— Waterline relocation - $81,500 funded from 2009 savings in Black Gore Creek Sand
Mitigation /Eagle River Watershed; additional $20,000 reimbursed by neighbors and Eagle
River Water and Sanitation District
None of the requested supplemental expenditures in the RETT fund fall into the category of
newly identified projects.
Heavy Equipment Fund and Dispatch Service Fund
Both of these funds are requesting re- appropriation of capital items budgeted in 2009. In
Dispatch, $73,000 is requested to complete replacement of the voice logger system, which
has already been reimbursed by the E -911 Authority Board. The Heavy Equipment Fund re-
appropriation of $230,000 for purchase of a sweeper budgeted and ordered in 2009 to be
received in 2010.
\n -4- 3/2/2010 \n
5 -1 -4 \n
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
Revenue
Local Taxes:
Sales Tax Split b/t Gen'I Fund & Capital Fund
Sales Tax
Property and Ownership
Ski Lift Tax
Franchise Fees, Penalties, and Other Taxes
Licenses & Permits
Intergovernmental Revenue
Transportation Centers
Charges for Services
Fines & Forfeitures
Earnings on Investments
Rental Revenue
Miscellaneous and Project Reimbursements
Total Revenue
Expenditures by Type:
Municipal Services:
Town Officials
Administrative Services & Risk Management
Community Development & Housing
Police
Police Communications
Fire
Public Works & Streets
Transportation & Parking
Facilities
Library
Economic Development
Total Expenditures
2009
2008 Amended 2009 Variance 2010 1st 2010
Actual Budget Preliminary Fav / (Unfav) Budget Supplemental Amended Comments
$ 16,600,000 $ 16,990,873 $
59/41 59141 57143
$ 11,640,000 $ 9,760,000 $ 9,760,000 $
4,309,622 4,293,500 4,506,491
3,277,703 3,115,000 3,048,011
1,075,209 1,049,935 935,581
3,903,026 1,335,200 1,440,973
1,706,197 1,581,680 1,611,570
4,816,505 5,459,744 4,975,795
1,000,733 686,788 717,811
396,707 260,000 329,640
571,073 115,000 169,738
949,961 906,382 881,804
163,025 180,500 245,626
390,873 $ 16,600,000
61139
- $ 10,126,000
212,991 5,013,647
(66,989) 3,115,000
(114,354) 1,056,126
105,773 732,200
29,890 1,544,000
(483,949) 5,432,744
31,023 724,775
69,640 260,000
54,738 115,000
(24,578) 882,796
65,126 92,800
3,000
245,000
$ 16,600,000
33,809,761 28,743,729 28,623,040 (120,689) 29,095,088 248,000 29,343,088
1,224,007
1,261,297
1,157,606
103,691
1,234,126
20,000
1,254,126
$20K EverVail legal
3,164,384
3,234,825
2,980,253
254,572
3,350,484
3,350,484
3,327,400
2,405,353
1,835,231
570,122
1,847,525
100,000
1,947,525
$100K EverVail review
4,511,846
4,772,217
4,556,805
215,412
4,587,116
3,000
4,590,116
Drug task force expenses (see revenue)
535,657
543,072
539,763
3,309
522,213
522,213
2,577,087
2,735,009
2,752,628
(17,619)
2,869,190
30,000
2,899,190
$30K Maintain fire inspector staffing thru June (see
revenue)
3,717,159
3,552,133
3,398,994
153,139
3,649,854
3,649,854
4,780,515
4,629,449
4,550,149
79,300
4,701,320
4,701,320
3,442,983
3,723,070
3,378,254
344,816
3,872,255
3,872,255
828,056
825,745
823,876
1,869
805,119
805,119
1,541,498
1,524,634
1,513,323
11,311
1,415,886
1,415,886
29,650,592
29,206,804
27,486,882
1,719,922
28,855,088
153,000
29,008,088
Revenue Over (Under) Expenditures 4,159,169 (463,075) 1,136,158 1,599,233 240,000 95,000 335,000
Transfer to Capital Projects Fund
Winter Economic Marketing Campaign
Investment in Employee Home Ownership Program
Net Change in Fund Balance 3,168,169 (713,075) 886,158 1,599,233 (3,659,000) 5,000 (3,654,000)
Beginning Fund Balance
(441,000) (3,659,000) (90,000) (3,749,000) $90K transfer to Capital for self -check system
implementation; $3.6 M for West Vail Fire station
(550,000)
(250,000) (250,000) (240,000)
(240,000)
19,834,717 23,002,886 23,002,886
22,289,811 1,599,233 23,889,044
Ending Fund Balance $ 23,002,886 $ 22,289,811 $ 23,889,044 $ 18,630,811
\n 3/2/2010 \n
%age of Fund Balance to Annual Revenue 68.0% 77.5% 83.5% 64.0%
69.0%
10,126,000
5,013,647
3,115,000
1,056,126
732,200
1,547,000 Drug task force reimbursement
5,432,744
724,775
260,000
115,000
882,796
$100K reimbursement for EverVail review; $30K fire
inspection fees from Solaris and Ritz; $20K
337,800 reimbursement for EverVail legal fees; $90K Library
donations and $5K refund from County for regional
training center
5 - 1 - 5 \n
5
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2009
2009
Variance
2010
1st
2010
2011
Amended
Preliminary
Fav / (Unfav)
Budget
Supplemental
Amended
Forecast
Comments
Revenue
Total Sales Tax Revenue:
$ 16,600,000
$ 16,990,873
$ 390,873
$ 16,600,000
$ 16,600,000
$ 17,430,000
Sales Tax Split b/t Gen'I Fund & Capital Fund
59141
58142
61139
61139
Sales Tax - Capital Projects Fund
$ 6,840,000
$ 7,230,873
$ 390,873
$ 6,474,000
$ 6,474,000
$ 6,800,000
Use Tax
700,000
713,582
13,582
500,000
500,000
500,000
Federal Grant Revenue
120,834
(120,834)
2,508,015
2,520,485
5,028,500
1,428,000
Transit center grant:$5.OM in '10; Also in 2010: $28.5K for Police Live
Scan interface software ; 2011: $828K for bridge reconstruction, $600K
buses
Other State Revenue
-
24,000
24,000
-
-
-
-
Lease Revenue
188,550
201,450
12,900
184,500
184,500
184,500
Per Vail Commons commercial & residential leases
Employee Housing Fee -In -Lieu
186,000
72,425
(113,575)
-
-
-
Project Reimbursement
187,000
246,858
59,858
-
644,000
644,000
-
$444K for Reimbursement for streetscape work done in 2009 during
redevelopment projects: ($275K from Solaris and $169K from Four
Seasons); $200K reimbursement from Eagle County for a portion of the I-
70 Fiber Optic installation
Sale of Arosa Duplex / CGOL loan repayment
-
-
775,000
775,000
5,000
Earnings on Investments and Other
18,750
104,605
85,855
18,000
18,000
-
Total Revenue
8,241,134
8,593,793
352,659
10,459,515
3,164,485
13,624,000
8,917,500
Expenditures
Capital Maintenance Expenditures
Bus Shelters
27,000
21,085
5,915
27,000
27,000
27,900
Annual maintenance oftown bus shelters
Parking Structures
540,000
353,030
186,970
486,000
-
486,000
819,000
2010 includes repair of ventilation, fire system, painting & rust control,
concrete and joints
Facilities
679,500
263,423
416,077
473,000
600,000
1,073,000
450,000
Re- appropriate '09 funds and utilize savings from parking structure
projects to first study aging facilities and prioritize significant
improvements; Address deferred maintenance once study complete; $17K
Library tap fee
Building Remodels
49,500
-
49,500
-
-
-
54,900
Transfer 2009 funds to Creekside Housing to address continued issues of
plumbing, electrical and now asbestos
Creekside Housing Improvements
54,000
46,918
7,082
54,000
56,582
110,582
54,000
Utilize savings from Building Remodels to address continued issues of
plumbing, electrical and now asbestos inside units
Vail Village Inn Condo Roof (TOV Portion)
17,000
17,000
TOV's portion of special assessment for new roof on VVI Plaza condo
building
Street Light Improvements
67,500
65,765
1,735
67,500
-
67,500
67,500
New street lights and refurbish residential lighting
Capital Street Maintenance
1,337,087
1,335,959
1,128
730,000
730,000
1,153,500
On -going maintenance to roads and bridges including asphalt overlays,
patching and repairs
Flammable storage / Mag Chloride containment
16,560
16,560
-
-
Secondary containment around Mag tank / remove glycol tank to meet
containment requirements; This is a compliance issue.
Fire Truck Rebuild / Refurbish
-
-
-
-
-
-
570,000
2011: new fire truck for W Vail station
Audio Visual (Council video,Security, PD car video)
61,150
35,271
25,879
8,000
25,879
33,879
-
09 re- appropriate for Council chamber for fixed cameras and potential
technology equipment for Council; '10 police car cameras
Document Imaging
154,699
134,107
20,592
110,000
20,592
130,592
110,000
09 reappropriation to continue historical scanning; Annual maintenance,
scanning, licensing and contract position thru 2011
Software Licensing
20,200
12,382
7,818
37,000
-
37,000
15,000
Upgrade Microsoft products on all equipment, replacement PC's, server
upgrades, AS400. These upgrades occur every 3 -5 years on a rotation
schedule
Hardware Purchases
84,380
68,221
16,159
45,000
48,000
93,000
65,000
09 re- appropriate for purchase of two backup appliances - utilize savings
from Data Center and Website unspent 2009 funds to help cover
Data Center (Computer Rooms)
47,500
33,598
13,902
15,000
-
15,000
17,000
Fire suppression in computer rooms; maintenance, security and power
systems for 3 rooms
Website and e- commerce
28,50
-
28,500
12,000
12,000
27,000
Internet security & application interfaces; website redevelopment
5-1 - 6 \n
-6-
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2009
2009
Variance
2010
1st
2010
2011
Amended
Preliminary
Fav / (Unfav)
Budget
Supplemental
Amended
Forecast
Comments
Comm Dev ArcGIS System
52,000
20,899
31,101
10,000
15,700
25,700
-
To complete project relating to web access to the town's GIS information;
includes purchase of "base data" from Eagle County and consulting
services to develop applications for the system
Fiber Optics in Buildings
15,000
7,273
7,727
21,000
-
21,000
17,000
Cabling / Network Infrastructure; to repair, maintain & upgrade
Network upgrades
18,300
16,014
2,286
30,000
30,000
21,000
Computer network systems - replacement cycle every 3 -5 years
Computer Aided Dispatch (CAD) / RMS Project
51
41,769
9,881
55,000
-
55,000
57,000
County -wide "Computer Aided Dispatch /Records Mgmt System"
Comm Dev Interactive Permit software
25,000
-
25,000
200,000
25,000
225,000
_
Upgrade of Permit Plus software; $25K re- appropriate for consultant to
identify system requirements, etc.
Live Scan Interface software (Police)
-
-
-
28,500
-
28,500
Funded by grant above; Links our Live Scan software to other agencies
Library Self -Check System
90,000
90,000
Funded by Library donations collected over the years
Vehicle Expansion
34,730
34,730
-
-
-
-
2009 continued set up of Police Volvos $16K; Forklift for PW $18K
Maintenance Paid for by Capital Fund
3,364,256
2,507,004
857,252
2,409,000
898,753
3,307,753
3,525,800
Capital Replacement Expenditures
West Meadow Drive
600,683
520,014
80,669
-
64,389
64,389
-
Completion of projects such as streetscape work near Four Seasons
Village Streetscape
764,706
312,317
452,389
300,000
452,389
752,389
-
Future work includes Covered Bridge (heat and /or safety) for $150K;
Finish Vail Valley Drive to Gold Peak $150K; Replace newspaper boxes
$100K; Solaris streetscape completion
Neighborhood Road Reconstruction
200,000
20,531
179,469
1,100,000
179,469
1,279,469
1,800,000
Overhaul residential streets (Mill Creek Circle); Construction split between
2010 and 11
Neighborhood Bridge Reconstruction
150,000
-
150,000
-
150,000
150,000
1,050,000
Overhaul residential bridges (Matterhorn Bridge) - 2010 design with
construction in 2011; Delayed design to coincide with CDOT "s matching
grant schedule
Fire Breathing Apparatus
180,000
180,043
(43)
-
Replacement of all (30) cylinders /compressors; Older model currently used
not effective or safe
Parking Entry System / Equipment
145,000
118,388
26,612
Metered lots; equipment obsolete and not servicable by vendor
Office Equipment > $5,000
9,000
-
9,000
Generator - Municipal Building / Dispatch
20,124
19,960
164
2009: work finished up in 2009 / balance due on a contract
Replace Buses
173,400
23,174
150,226
2,199,600
83,614
2,283,214
1,203,400
$30K for spare parts on new hybrid buses - stocking parts reduces
downtime when buses need servicing; Remainder will go for new buses in
2010 (6 regular buses); 2011 2 Hybrid buses
Replacement Paid for by Capital Fund
2,242,913
1,194,427
1,048,486
3,599,600
929,861
4,529,461
4,053,400
Property Tax Increment - Reserved
441,000
-
441,000
-
-
Use in 2010 toward construction of the West Vail Fire Station
Other Improvements
West Vail Fire Station - Planning / Design
300,000
102,548
197,452
2,800,000
197,452
2,997,452
2,800,000
Continue planning and design process; Construction in 2010/11
Arosa Drive - Duplex for Employee Housing
770,000
489,662
280,338
-
280,338
280,338
-
Development project for deed - restricted housing - will carryover to 2010
Buy -down Program
500,000
261,882
238,118
314,000
238,118
552,118
500,000
Re- appropriate to help fund purchase of Red Sandstone parking lot
Buy -down Program Funded by Pay -in -Lieu
-
-
186,000
-
186,000
_
Funding for the buy -down program from developers electing the employee
housing pay -in -lieu option
Variable Message Signs
190,973
62,320
128,653
65,000
128,653
193,653
130,000
Re- appropriate '09 funds for wayfinding signs installation (VV, Main Vail
round about & Four Seasons; '10/11 Solaris
1 -70 Noise
300,000
18,320
281,680
251,639
30,041
281,680
751,639
$300K was allocated in 2009 for utility and drainage work to accomdate
berm near Bald Mtn townhomes; project was delayed while obtaining
approvals from CDOT and homeowners' agreement extension
1 -70 Fiber Optics
168,781
158,623
10,158
-
-
_
-
2009:Town has fiber optic connection to 1 -70 corridor for improved public
safety communications
Underground Utility improvements
156,000
147,221
8,779
Transfer of utility lines from above ground to underground; offset by
$156K revenue above from Holy Cross
5 -1 -An
-7-
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2009
2009
Variance
2010
1st
2010
2011
Amended
Preliminary
Fav / (Unfav)
Budget
Supplemental
Amended
Forecast
Comments
Manor Vail Street Plan
83,800
-
83,800
83,800
83,800
Expenditure related to impact fee paid by Manor Vail development; Keep
funds in budget due to developer agreement; intent is for streetscape in
that neighborhood
Chamonix Area Planning
30,000
20,265
9,735
50,000
50,000
Next phase of Chamonix area planning / engineering
LH Parking Structure Redevelopment
5,000
3,460
1,540
_
-
Final expenditures regarding this RFP; offset by reimbursement in revenue
above
Fire Impact Fee Nexus study
15,000
15,000
-
-
-
Nexus study to determine redevelopment impact on Fire Department;
Potential revenue source
Traffic Impact Fee study
30,000
8,355
21,645
21,645
21,645
Re-appropriate '09 funds to prepare Exaction ordinance
Timber Ridge Legal /Zoning
100,000
51,220
48,780
48,780
48,780
To continue negotiations; This will be considered a loan to Timber Ridge
Affordable Housing Corp.
Timber Ridge Debt Service Guarantee
925,000
-
925,000
925,000
925,000
Annual debt service guarantee - a requirement of TR debt
LionsHead Improvements
34,000
34,000
-
-
-
This is offset by contributions from Vail Resorts and CDOT and covers
completion of the transportation study (currently underway)
S.Frontage Road Relocation
20,000
20,000
-
-
Study of the Frontage Rd relocation (EverVail) - reimbursed from Vail
Resorts above
Bio -Mass Study
50,000
-
50,000
-
-
Will re- submit when a project is more clearly identified
Total Other Improvements
3,678,554
1,392,876
2,285,678
3,616,639
2,003,827
5,620,466
4,181,639
Total Capital before Financing
9,726,723
5,094,307
4,632,416
9,625,239
3,832,441
13,457,680
11,760,839
Debt Service and Financing
Debt Service on Outstanding Bonds
2,298,121
2,289,492
8,629
2,273,959
-
2,273,959
2,279,572
Transfer to Vail Reinvestment Authority
120,834
120,834
2,479,515
2,520,485
5,000,000
390,000
Transfer federal grant money to VRA; VRA covering all expenditures for
the transit center project; $390K transfer from collected traffic impact fees
due to VRA
Transfer from Dispatch Fund
-
-
Transfer from General Fund
-
(90,000)
(90,000)
-
Transfer of Library grant dollars for use toward new self -check system
Total Debt Service and Financing:
2,418,955
2,289,492
129,463
4,753,474
2,430,485
7,183,959
2,669,572
Total Expenditures
12,145,678
7,383,799
4,761,879
14,378,713
6,262,926
20,641,639
14,430,411
Revenue Over (Under) Expenditures
(3,904,544)
1,209,994
5,114,538
(3,919,198)
(3,098,441)
(7,017,639)
(5,512,911)
Transfer from General Fund
(3,659,000)
(3,659,000)
Transfer of General Fund fund balance for West Vail Fire Station
construction
Beginning Fund Balance
9,248,869
9,248,869
5,344,325
5,114,538
10,458,863
7,100,224
Ending Fund Balance
5,344,325
10,458,863
5,084,127
7,100,224
1,587,313
\n 3/2/2010 \n
5-1 - 8 \n
-8-
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
2009
2009
Variance
2010
1st
2010
2011
Amended
Preliminary
Fav / (Unfav)
Budget
Supplemental
Amended
Forecast
Comments
REVENUE
Real Estate Transfer Tax
$ 2,420,000
$ 2,460,549
$ 40,549
$ 4,283,000
$ 4,283,000
$ 3,561,000
2010/2011: Ritz, Solaris and Four Seasons: assume 50% sold in each year at 80% of list
price
Federal Grants
157,458
157,628
170
-
9,000
9,000
2009: $149K federal grant for the Timber Ridge/ Buffehr Creek path; $81K Weed
management grant; 2010 $31K grant from NWCOG for regional energy efficiency
survey; $61K grant awarded for Stephen's park restoration
Golf Course Lease
120,000
126,768
6,768
122,000
122,000
124,400
Annual lease payment from Vail Recreation District
VRD repayment for promissory note
341,098
572,000
230,902
343,424
(86,424)
257,000
257,000
Original note based on $1.6 M loan at 3.5% over 5 years; Add'I repayment due to project
savings of $315K; 2010 adjusted future loan repayment amount to reflect reduced principal
Intergovenmental Revenue
20,000
22,958
2,958
20,000
20,000
20,000
Lottery proceeds
Project Reimbursements
2,500
53,777
51,277
-
20,000
20,000
_
2009:$29K reimb from VRD for $17K reimb from VRD for Youth Svcs elevator; 2010 $20K
reimb from neighborhood ($10K) and ERWSD ($10K) forwaterline relocation project.
Recreation Amenity Fees
72,000
72,308
308
10,000
10,000
10,000
Based on actual collections in 2009
Earnings on Investments and Other
81,250
136,151
54,901
40,402
6,000
46,402
15,879
$61K supplement for Winterfest donations; earnings rate of return for 2009 & 2010: Based
on .5% return on prior year's fund balance; 2011 based on 1 %
Total Revenue
3,214,306
3,602,139
387,833
4,818,826
(51,424)
4,767,402
3,988,279
Capital Maintenance Expenditures
Annual Park and Landscape Maintenance
1,298,882
1,129,513
169,369
1,323,478
1,323,478
1,363,182
Ongoing path, park and open space maintenance, project mgmt; $75K reduction in
expenses 2009 - 11
Management Fee to General Fund (5 %)
120,000
123,180
(3,180)
214,150
214,150
178,050
5% of RETT Collections - fee remitted to the General Fund for administration
Rec. Path Capital Maint
193,540
123,359
70,181
150,000
20,000
170,000
104,745
Re-appropriate '09 funds for completion of sewer plant bike path work.
Tree Maintenance
109,954
47,111
62,843
65,000
62,843
127,843
65,000
Re-appropriate '09 funds for continued pine beetle / pine needle scale / aspen scale
treatment / spruce tree fertilization
Forest Health Management
265,000
188,025
76,975
265,000
265,000
265,000
Pine beetle mitigation in conjunction w/ Forest Service
Street Furniture Replacement
25,983
18,113
7,870
22,500
-
22,500
22,500
Additions and replacement of street furniture and to expand bike rack installations (at
approx. $1,000 per bike rack)
Park / Playground Capital Maintenance
110,000
92,399
17,601
115,000
115,000
90,000
Repair & maintenance of playgrounds, restrooms, etc.
Bald Mountain Underpass Maintenance
-
-
200,000
200,000
Reconstruction of retaining wall that supports bike path through the underpass
Alpine Garden Support
55,620
55,620
-
55,620
55,620
65,564
Annual support; Flat with 2009
Black Gore Creek Sand Mitigation
180,569
38,937
141,632
90,000
-
90,000
100,000
Annual support ofwater protection programs
Total Capital Maintenance
2,359,548
1,816,257
543,291
2,500,748
82,843
2,583,591
2,254,041
Other Improvements
Stephen's Park Sream Repairs
66,000
66,000
-
Re -build waterfront area at Stephen's park due to erosion
Waterline relocation
101,500
101,500
Relocate waterline to accept sand from Vail pass / Black Gore Creek and use for berming
at Bald Mountain; funds from Black Gore Creek sand mitigation in 2009.
Meadow Drive Streetscape
411,788
411,788
-
-
-
09 for West Meadow Drive (Library to Vail Road); ongoing costs under contract
Katsos Ranch Bike Path
7,000
5,499
1,501
-
-
09 for wetland re- vegetation - the last task in resurfacing rec path from Sunburst to E. Vail
Timber Ridge- Buffehr Creek Rd separation
700,000
473,506
226,494
15,000
15,000
Path from TimberRidge to Roost; offset by Federal Grant of approx. $149K; Re-
appropriate '09 funds to plant trees in spring to finish project.
Lionshead to Meadow Dr
202,500
-
202,500
-
Improvements to existing bike path along the stream - cancelled
Trailhead Development/ Improvement
23,200
-
23,200
-
-
-
24,000
Improve trailheads; Continued need through 2012 (one trail per year)
ADA Compliance
85,881
46,101
39,780
10,000
15,000
25,000
10,000
Shared costs with VRD - ADA access at recreational facilities
Recreation Master Planning
6,415
5,406
1,009
-
-
_
-
Concept and design of recreation asset improvements; 2008/09 the Vail Golf Course
Clubhouse
Streamwalk ADA & Safety improvements
1,033
1,033
-
-
-
To cover a remaining engineering bill
Greenhouse
250,000
230,165
19,835
5,000
5,000
Re-appropriate '09 funds to finish greenhouse irrigation in spring
Frontage Road Bike Lanes /Trails
150,000
30,732
119,268
-
119,268
119,268
2,275,000
Construct widened 6' shoulders along all frontage roads; Re-appropriate '09 funds to finish
design work on Blue Cow Chute to E. Vail ; construction was budgeted in 2010, but now
pushed to 2011
Ford Park Master Plan
300,000
171,983
\n
128,017
200,000
128,017
328,017
3/2/2010
2,150,000
n
Re-appropriate '09 funds for ongoing project design relative to master planning; Reduced
2010 from $3.3M to $200K for just the continuation of Ford Park master plan.
5 -1 -9 \n
-9-
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
2009
2009
Variance
2010
1st
2010
2011
Amended
Preliminary
Fav / (Unfav)
Budget
Supplemental
Amended
Forecast
Comments
Ford Park Improvements
200,000
-
200,000
-
200,000
Use '09 funds for Ford Park restrooms to be constructed in 2011
Seibert Circle
212,696
194,922
17,774
17,774
17,774
_
Re-appropriate '09 funds for initial replacement part inventory, which was delayed; ongoing
maintenance is budgeted within General Fund operations.
Raw Water/ Irrigation Control
371,752
5,259
366,493
366,493
366,493
To reimburse Eagle River Water & San. for infrastructure out at golf course;
Kayak Take -out
10,000
-
10,000
10,000
10,000
Kayak take -out area along stream (part of One Willow Bridge development agreement and
must be accounted for separately)
Stream Tract Encroachment Survey
64,881
50,800
14,081
-
14,081
14,081
Re-appropriate '09 funds for final bills and to complete project
Red Sandstone Park - Per Safety plan
25,000
-
25,000
439,000
25,000
464,000
Reconstruction of playground per safety plan; 20 years old; in -house design currently
underway and staff working on a plan to deal with parking and ADA requirements; $25K to
finish design; Construction to be re- evaluated in June '10. Delayed due to parking lot
discussions
Booth Creek Playground
-
-
-
15,000
Design in 2011; Construction in 2012
Booth Creek Park redevelopment
-
-
-
50,000
Design in 2011; Construction in 2012
White Water Park
5,000
2,522
2,478
-
-
_
-
3rd hole / bladder system at Whitewater Park - last part of project is to program the water
feature's system
Public Art - General Programs / Art
215,156
27,188
187,968
80,000
141,816
221,816
80,000
To purchase sculptures, artwork, art programs and events; remainder is re- appropriated
each year to accumulate enough funds for larger projects; Reduction relates to allocation
to Winterfest now that it is accounted for separately
Public Art - Morales relocation
125,000
-
125,000
164,728
164,728
Re- appropriating leftover from Meadow Drive project to put toward the Morales relocation
($39K) plus re- appropriation of 2009 funds $125K
Public Art - Meadow Drive Entry
85,000
45,272
39,728
-
-
-
See above comment
Public Art - Winterfest
-
-
-
63,446
63,446
Allocation from current year's appropriation in Public Art general projects of $57K plus $6K
donations received in 2010
Public Art - Operating
84,359
80,458
3,901
85,157
-
85,157
87,712
AIPP salary and operating expenses related to RETT
Landscape Medians
300,000
109,689
190,311
-
190,311
190,311
-
Re-appropriate '09 funds for Frontage Rd medians, lighting (Four Seasons / Solaris); Will
upgrade what those projects have approved by DRB in order to reduce future maintenance
costs
Public Restrooms
-
-
-
-
-
-
670,000
Tear down and rebuild (and enlarge) Ford Park restroom; Restrooms at W. Meadow Drive
& Vail Road; Per 10/21 Mtg, pushed from '09 to'11
Environmental Sustainability
315,000
189,840
125,160
250,000
128,160
378,160
250,000
Environmental projects such as energy efficiency studies of municipal buildings, recycling
programs, etc.; Additional $3K relates to grant money awarded from NWCOG for regional
energy efficiency project
Capital Paid for by RETT Funds:
4,151,661
2,082,163
2,069,498
1,064,157
1,571,594
2,635,751
5,811,712
VRD- Managed Facility Projects
Recreation Enhancement Account
120,000
-
120,000
122,000
120,000
242,000
124,440
Reserve account for golf course improvements - funded by annual lease revenue
Golf Course Irrigation - VRD's portion
1,607,522
1,600,000
7,522
-
-
-
-
Funds were loaned to VRD in 2009 with payback over 5 years
Golf Course Irrigation
1,446,522
1,286,022
160,500
-
22,000
22,000
_
Replacement of irrigation system on golf course; 50% split with VRD; Reappropriate for
final bill payment and landscaping
Golf Course Clubhouse, Starter Shack, etc.
542,175
12,725
529,450
33,000
529,450
562,450
900,000
Re- appropriation of'09 funds for remodel of existing clubhouse
Golf Course - Other Improvements
571,237
196,137
375,100
200,000
375,100
575,100
50,000
Re- appropriation of'09 funds for remodel of existing clubhouse
Dobson Ice Arena
975,993
624,919
351,074
100,000
140,000
240,000
15,000
Re- appropriation of'09 funds for louver system upgrade on roof.
Ford Park / Tennis Center Improvements
115,986
-
115,986
175,000
115,986
290,986
200,000
Refurbishing of Ford Park tennis courts, walkways & restroom roof per lease agreement;
delayed due to park master planning
Athletic Fields
18,280
-
18,280
-
-
-
-
09 irrigation system
Youth Services
164,983
97,907
67,076
25,000
25,000
09 ADA access and furnaces
Gymnastics Center
27,621
-
27,621
25,000
25,000
09 retaining walls; '10 mechanical improvements
Nature Center
-
10,000
-
10,000
10 wood open rail fencing
Total VRD- Managed Facility Projects
5,590,319
3,817,710
1,772,609
690,000
1,302,536
1,992,536
1,289,440
Total Expenditures
12,101,528
7,716,130
4,385,398
4,254,905
2,956,973
7,211,878
9,355,193
Revenue Over (Under) Expenditures
(8,887,222)
(4,113,991)
4,773,231
563,921
(3,008,397)
(2,444,476)
(5,366,914)
Beginning Fund Balance
17,288,266
1 17,288,266
8,401,044
4,773,231
13,174,275
10,729,799
Ending Fund Balance
$ 8,401,044
1 $ 13,174,27
$ 4,773,231
1 $ 8,964,965
1
1$
5,362,885
5 -1 -10 \n
-10-
TOWN OF VAIL 2010 BUDGET PROPOSAL
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
Revenue
Town of Vail Interagency Charge
Insurance Reimbursements & Other
Earnings on Investments
Equipment Sales and Trade -ins
Total Revenue
Expenditures
2009 2009 Variance 2010 1st 2010 2011
Amended Preliminary Fav / (Unfav) Budget Supplemental Amended Forecast Comments
$ 2,703,886 $ 2,636,688 $
58,800 122,211
8,000 14,323
91,880 79,722
(67,198) $ 2,836,464
63,411 -
6,323 10,298
(12,158) 123,240
45,000
$ 2,836,464 $ 3,243,653
10,298 10,172
168,240 233,580 Trade -in value of old sweeper to help fund
new sweeper below
2,862,566 2,852,944 (9,622) 2,970,002 45,000 3,015,002 3,487,405
Salaries & Benefits
942,623
968,522
(25,899)
965,912
965,912
986,368
Operating, Maintenance & Contracts
1,155,825
1,010,963
144,862
1,244,911
1,244,911
1,282,258
1,975,436
349,688 2,325,124
1,950,115
Ending Fund Balance
For purchase of new sweeper; originally
Capital Outlay
852,500
612,152
240,348
784,500
230,000 1,014,500
980,100 budgeted in 2009, but taking delivery in
2010
Total Expenditures
2,950,948
2,591,638
359,310
2,995,323
230,000 3,225,323
3,248,726
Revenue Over (Under) Expenditures
(88,382)
261,306
349,688 (25,321)
(185,000) (210,321)
238,679
Beginning Fund Balance
2,063,818
2,063,818
1,975,436
349,688 2,325,124
1,950,115
Ending Fund Balance
$ 1,975,436 $
2,325,124
$ 1,950,115
$ 2,114,803 $
2,188,794
\n 3/2/2010 \n
5 1 11 \n
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
Expenditures
2009
2009
Variance
2010
1st 2010
2011
Salaries & Benefits
Amended
Preliminary
Fav / (Unfav)
Budget
Supplemental Amended
Forecast Comments
Revenue
506,134
441,695
64,439
511,633
511,633
527,600
E911 Board Revenue
$ 761,918
$ 753,913
$ (8,005) $
754,108
$ 754,108
775,506
Interagency Charges
1,157,497
1,150,659
(6,838)
1,162,231
1,162,231
1,181,270
Town of Vail Interagency Charge
543,072
539,763
(3,309)
522,213
522,213
544,220
Earnings on Investments
5,000
7,946
2,946
5,000
5,000
10,000
Other
76,349
78,860
2,511
-
-
-
Total Revenue
2,543,836
2,531,141
(12,695)
2,443,552
- 2,443,552
2,510,996
Expenditures
Salaries & Benefits
1,753,602
1,709,553
44,049
1,854,062
1,854,062
1,933,396
Operating, Maintenance & Contracts
506,134
441,695
64,439
511,633
511,633
527,600
Voice logger system replacement; continuation of
Capital Outlay
197,750
69,731
128,019
50,000
73,000 123,000
50,000 project from 2009; Reimbursement was rec'd in 2009
and expense originally budgeted in 2009
Total Expenditures
2,457,486
2,220,979
236,507
2,415,695
73,000 2,488,695
2,510,996
Revenue Over (Under) Expenditures 86,350 310,161 223,811 27,857 (73,000) (45,143)
Transfer to Capital Projects Fund
Beginning Fund Balance
Ending Fund Balance
962,344 962,344 1,048,694 223,811 1,272,505 1,227,362
$ 1,048,694 $ 1,272,505 $ 1,076,551 $ 1,227,362 $ 1,227,362
\n - jJ12/201 Mn
5 -1 -12 \n
ORDINANCE NO. 4
SERIES OF 2010
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH
SERVICES FUND, AND HEAVY EQUIPMENT FUND OF THE 2010 BUDGET FOR THE
TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET
FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2010 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
19, Series of 2009, adopting the 2010 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2010 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ 243,000
Capital Projects Fund 6,352,926
Real Estate Transfer Tax Fund 2,956,973
Dispatch Services Fund 73,000
Heavy Equipment Fund 230,000
Total $ 9,855,899
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
Ordinance No. 4, Series of 2010
\n 3/2/2010 \n
5- 1 -13 \n
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 2nd day of March, 2010, and a public hearing shall be held on this Ordinance
on the 16th day of March, 2010, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 4, Series of 2010
\n 3/2/2010 \n
5 -1 -14 \n
'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 2, 2010
ITEM /TOPIC: Second reading of Ordinance No. 3, Series of 2010, an ordinance amending
Section 14 -10 -5, Building Materials and Design, Vail Town Code, pursuant to Section 14 -1 -3,
Administration of Standards, to allow for changes to the solar panel regulations, and setting
forth details in regard thereto. (PEC090041)
PRESENTER(S): Rachel Friede
ACTION REQUESTED OF COUNCIL: Staff requests that the Vail Town Council tables this
item to the April 6, 2010 meeting.
BACKGROUND: On January 25, 2010, the Planning and Environmental Commission
forwarded a recommendation of approval, with modifications, for changes to both the
Lionshead Redevelopment Master Plan and the Development Standards of the Vail Town
Code.
On February 16, 2010, the Vail Town Council approved Ordinance No. 3, Series of 2010, upon
first reading by a vote of 4 -3 -0 (Daly, Donovan and Foley opposed). The Vail Town Council
requested that Staff return with additional information, including renderings and pictures of
existing and potential solar panel installations. Staff is requesting a tabling of this item in order
to provide adequate additional information.
ATTACHMENTS:
Ordinance No. 3, Series of 2010 Second Reading
\n 3/2/2010 \n
ORDINANCE NO. 3
SERIES OF 2010
AN ORDINANCE AMENDING SECTION 14 -10 -5, BUILDING MATERIALS AND DESIGN, VAIL
TOWN CODE, PURSUANT TO SECTION 14 -1 -3, ADMINISTRATION OF STANDARDS, FOR
CHANGES TO THE SOLAR PANEL REGULATIONS, AND SETTING FORTH DETAILS IN
REGARD THERETO.
WHEREAS, the Planning and Environmental Commission of the Town of Vail has held
public hearings on the proposed amendments in accordance with the provisions of the Vail
Town Code of the Town of Vail; and
WHEREAS, the Planning and Environmental Commission of the Town of Vail has
recommended approval with modification of these amendments at its January 25, 2010
meeting, and has submitted its recommendation to the Vail Town Council; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments are consistent with the applicable elements of the adopted goals, objectives and
policies outlined in the Vail Comprehensive Plan and are compatible with the development
objectives of the Town; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments further the general purpose of the Development Review Handbook; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments promote the health, safety, morals, and general welfare of the Town and promote
the coordinated and harmonious development of the Town in a manner that conserves and
enhances its natural environment and its established character as a resort and residential
community of the highest quality; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments are consistent with the Town of Vail Environmental Sustainability Strategic Plan
adopted goal of promoting energy conservation and a reduction in greenhouse gas emissions
by supporting renewable energy projects; and
WHEREAS, the Vail Town Council finds that these amendments will provide more
appropriate, improved regulations for solar panels consistent with the architectural and aesthetic
Ordinance No. 3, Series of 2010 \n 1 3/2/2010 \n
6 -1 -1 \n
character of the Town of Vail; and
WHEREAS, the Vail Town Council considers it in the interest of the public health, safety,
and welfare to adopt these amendments to the Town Code.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO, THAT:
Section 1. The purpose of this ordinance is to amend Section 14 -10 -5, Building
Materials and Design, in order to amend regulations for solar panels. (Text that is to be deleted
is qtr 0 rkRA. Text that is to be added is bold. Sections of text that are not amended may be
omitted.)
Section 2. Section 14 -2 -1 is hereby amended as follows:
SOLAR PANEL: a group of solar cells that are installed onto a flat panel surface.
Photovoltaic (PV) panels capture sunlight and convert it into electric power. Solar
thermal panels capture sunlight and convert it into heat for the purposes of space
heating, or hot water.
Section 3. Section 14 -10 -5 is hereby amended as follows:
.W.. Solar r--oller--ters -ph-Ali 49 #at on pgGheel r-eefs-, hewever-, when r'etrefikf� g an 6L4&4Rg
GGMPaAi I'niifh fho 01 l design of the hU#diniv
H. Solar panels should be installed on building roofs and facades and oriented for
energy production. Solar panels shall be designed and placed in a manner
compatible and architecturally integrated into the overall design of the building.
Solar panels may be installed within setbacks on existing structures if the
structure is legally nonconforming or permitted to encroach into setbacks. Solar
panels shall not be included in calculation of building height. No portion of any
solar panel shall project more than eight (8) feet from the roof plane or fagade to
which the panel is attached. Solar panels shall not be installed within two (2) feet
of a roof ridge or roof eave. Solar panel framing, brackets and associated
equipment shall be painted to match adjacent building surfaces.
Section 4. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would have
passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof,
regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or
phrases be declared invalid.
Section 5. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the
inhabitants thereof.
Ordinance No. 3, Series of 2010 \n 2 3/2/2010 \n
6 - 1 - 2 \n
Section 6. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation that
occurred prior to the effective date hereof, any prosecution commenced, nor any other action or
proceeding as commenced under or by virtue of the provision amended. The amendment of
any provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
Section 9. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall
not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 16 day of February, 2010 and a public
hearing for second reading of this Ordinance set for the 2n day of March, 2010, at 6:00 P.M. in
the Council Chambers of the Vail Municipal Building, Vail, Colorado.
Richard D. Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING AND ORDERED
PUBLISHED IN FULL this 2n day of March, 2010.
Richard D. Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 3, Series of 2010 \n 3 3/2/2010 \n
6 -1 -3 \n
'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 2, 2010
ITEM /TOPIC: Resolution No. 5, Series of 2010, a resolution amending Section 8.4.2.7 Roofs,
Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of
the Master Plan, Lionshead Redevelopment Master Plan, in order to amend the guidelines on
solar panels in Lionshead, and setting forth details in regard thereto. (PEC090040)
PRESENTER(S): Rachel Friede
ACTION REQUESTED OF COUNCIL: Staff requests that the Vail Town Council tables this
item until the April 6, 2010 meeting.
BACKGROUND: On January 25, 2010, the Planning and Environmental Commission
forwarded a recommendation of approval, with modifications, for changes to both the
Lionshead Redevelopment Master Plan and the Development Standards of the Vail Town
Code.
On February 16, 2010, the Vail Town Council discussed Resolution No. 5, Series of 2010, but
no action was taken.
ATTACHMENTS:
Resolution No. 5, Series of 2010
\n 3/2/2010 \n
RESOLUTION NO. 5
Series of 2010
A RESOLUTION AMENDING SECTION 8.4.2.7 ROOFS, LIONSHEAD REDEVELOPMENT
MASTER PLAN, PURSUANT TO SECTION 2.8, ADOPTION AND AMENDMENT OF THE
MASTER PLAN, LIONSHEAD REDEVELOPMENT MASTER PLAN, IN ORDER TO AMEND
THE GUIDELINES ON SOLAR PANELS IN LIONSHEAD, AND SETTING FORTH DETAILS IN
REGARD THERETO.
WHEREAS, on December 15, 1998, the Vail Town Council adopted the Lionshead
Redevelopment Master Plan; and
WHEREAS, on April 6, 1999, the Vail Town Council adopted Ordinance 3, Series of
1999, which amended the Zoning Regulations and created Lionshead Mixed Use 1 and
Lionshead Mixed Use 2 Districts; and
WHEREAS, Section 2.8 of the Lionshead Redevelopment Master Plan outlines a
procedure for amending the Master Plan; and
WHEREAS, the Planning and Environmental Commission of the Town of Vail has held
public hearings on the proposed amendments in accordance with the provisions of the Vail
Town Code of the Town of Vail; and
WHEREAS, the Planning and Environmental Commission of the Town of Vail has
recommended approval with modification of these amendments at its January 25, 2010
meeting, and has submitted its recommendation to the Vail Town Council; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments are consistent with the applicable elements of the adopted goals, objectives and
policies outlined in the Vail Comprehensive Plan and are compatible with the development
objectives of the Town; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments further the purpose of the Lionshead Redevelopment Master Plan; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments promote the health, safety, morals, and general welfare of the Town and promote
Resolution No. 5, Series of 2010 1 3/2/2010 \n
7 -1 -1 \n
the coordinated and harmonious development of the Town in a manner that conserves and
enhances its natural environment and its established character as a resort and residential
community of the highest quality; and
WHEREAS, the Vail Town Council finds that these amendments will provide improved
regulations for solar panels within the Town of Vail; and
WHEREAS, the Vail Town Council considers it in the interest of the public health, safety,
and welfare to adopt these amendments to the Town Code.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO:
1. The Town Council of the Town of Vail hereby amends the Lionshead
Redevelopment Master Plan (in part) as follows (additions are indicated in bold
and deletions are indicated in R +riLn +h Fe , nh :
Chapter 8: Architectural Design Guidelines:
8.4.2.7 Roofs (in part)
Q y4ghfR h
/Cnr Pa ' eels
QLIili WR ;;Pd Rohr nanelR are permitted within I iepshead if they are lass than Z
r ° cP.t
o
rrnllnrllnn roof th el� in
ent -q be
ma*i l m Ti i�i T m I roof hninhl nnlni�hlinnR and Rhn/l — he well hirlrinn from s treet level and
tho mpgInf;4in
Skylights
Skylights are permitted within Lionshead if they are less than 3 feet higher
than the surrounding roof. Skylights must be included in maximum roof
height calculations, and shall be well - hidden from street level and the
mountain.
Solar Panels
Solar panels should be installed on building roofs and facades and
oriented for energy production. Solar panels shall be designed and placed
in a manner compatible and architecturally integrated into the overall
design of the building. Solar panels should be installed to minimize visual
impact from street level.
Solar panels may be installed within setbacks on existing structures if the
structure is legally nonconforming or permitted to encroach into setbacks.
Solar panels shall not be included in calculation of building height. No
portion of any solar panel shall project more than eight (8) feet from the
roof plane or fagade to which the panel is attached. Solar panels shall not
be installed within two (2) feet of a roof ridge or roof eave. Solar panel
framing, brackets and associated equipment shall be painted to match
adjacent building surfaces.
Resolution No. 5, Series of 2010 2 3/2/2010 \n
7 - 1 - 2 \n
INTRODUCED, READ, APPROVED AND ADOPTED this 2 nd day of March, 2010.
Richard D. Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Resolution No. 5, Series of 2010 3 3/2/2010 \n
7 -1 -3 \n