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2010-03-16 Agenda and Support Documentation Town Council Work Session
VAIL TOWN COUNCIL WORK SESSION AGENDA TM T VAM VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:30 P.M., MARCH 16, 2010 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM /TOPIC: Design Review Board (DRB), Planning and Environmental Commission (PEC) and Art in Public Places (AIPP) Board Interviews. (90 min.) PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: 1) Appoint three applicants to the DRB for a term of two years each (through March 31, 2012). 2) Appoint four applicants to the PEC for a term of two years each (through March 31, 2012). 3) Appoint two applicants to the AIPP for a term of three years each (through March 31, 2013) and one appointment to complete the vacancy left by Brittany Kennedy, whose term ends March 31, 2012. Note: Pam Hopkins is term limited and can only serve two more years (until March 31, 2012) on the AIPP, if reappointed. BACKGROUND: There are currently four vacancies for PEC, three vacancies for DRB and three vacancies for AIPP. The Town received six,(6) applications for the DRB; six (6) applications for the PEC; and four (4) applications for the AIPP. Incumbent members of the DRB, PEC, and AIPP are noted by asterisks below. It is requested that the Town Council interview each applicant at the work session and then appoint four applicants to the PEC; three applicants to the DRB and three applicants to the AIPP at the evening meeting. The applicants are as follows: DRB: Brian Dalrymple; Mike Dantas *; Peter Dunning *; Roland Kjesbo; Diana Mathias; and Ellizabeth Plante *. PEC: Brian Dalrymple; Mark Gordon; William Pierce *; Henry Pratt: Sarah Robinson- Paladino *; and Tyler Schneidman *. \n 3/16/2010 \n AIPP: Sally Connelly; Pamela Hopkins *; Jennifer Mason; and Bill Rey *. STAFF RECOMMENDATION: Appoint a total of four memebers to the PEC for two -year terms each; three members to the DRB for two -year terms each: and three members to the AIPP; two for three -year terms and one for a two -year term to fill the vacancy left by Brittany Kennedy. 2. ITEM /TOPIC: Matters from Mayor & Council. (20 min.) PRESENTER(S): Town Council 3. ITEM /TOPIC: PEC /DRB Update (15 min.) PRESENTER(S): Warren Campbell 4. ITEM /TOPIC: Work Plan Discussion. (30 min.) PRESENTER(S): Stan Zemler 5. ITEM /TOPIC: Five -Year Capital Plan Discussion. (60 min.) PRESENTER(S): Judy Camp ACTION REQUESTED OF COUNCIL: Review and discuss the attached memo and worksheets reflecting the current five -year capital plan. Respond to staff recommendations regarding capital planning. Direct staff regarding changes you would like to see and /or additional information you would like to have for additional discussion and /or for adoption of a five -year plan on April 20th. BACKGROUND: Capital planning is one of Council's areas of focus to be included in the visioning document and the work plan. The attached memo and worksheets provide a framework for discussion of your capital priorities over the next five years. STAFF RECOMMENDATION: See separate memo and spreadsheets. 6. ITEM /TOPIC: Information Update. Attachment Only: VEAC / 2009 Accomplishments & 2010 Work Plan Economic Development Councils and Commissions (15 min.) PRESENTER(S): Pam Brandmeyer 7. ITEM /TOPIC: Executive Session, pursuant to: 1) C. R. S. §24- 6- 402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Timber Ridge Redevelopment. (30 min.) PRESENTER(S): Matt Mire 8. ITEM /TOPIC: Adjournment. (4:50 p.m.) \n 3/16/2010 \n NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT OT CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 4:50 P.M., TUESDAY, APRIL 6, IN THE VAIL TOWN COUNCIL CHAMBERS. FUTURE AGENDA ITEMS: Joint TOV & VRD Work Session Chamonix Redevelopment Dobson Roof Follow Up (Spring 2010) Town Owned Housing Update Lighting Master Plan Timber Ridge Transit Stop / Rock Fall Mitigation / South Frontage Road Improvements Conference Center Funds 2010 Census Update Metro District Information Presentation State of the Vail Valley Medical Center Metropolitan District Analysis ANTICIPATED 04.06.10 ITEMS Timber Ridge Site Visit Vail Valley Medical Center State of the Hospital \n 3/16/2010 \n 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 16, 2010 ITEM /TOPIC: Design Review Board (DRB), Planning and Environmental Commission (PEC) and Art in Public Places (AIPP) Board Interviews. PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: 1) Appoint three applicants to the DRB for a term of two years each (through March 31, 2012). 2) Appoint four applicants to the PEC for a term of two years each (through March 31, 2012). 3) Appoint two applicants to the AIPP for a term of three years each (through March 31, 2013) and one appointment to complete the vacancy left by Brittany Kennedy, whose term ends March 31, 2012. Note: Pam Hopkins is term limited and can only serve two more years (until March 31, 2012) on the AIPP, if reappointed. BACKGROUND: There are currently four vacancies for PEC, three vacancies for DRB and three vacancies for AIPP. The Town received six,(6) applications for the DRB; six (6) applications for the PEC; and four (4) applications for the AIPP. Incumbent members of the DRB, PEC, and AIPP are noted by asterisks below. It is requested that the Town Council interview each applicant at the work session and then appoint four applicants to the PEC; three applicants to the DRB and three applicants to the AIPP at the evening meeting. The applicants are as follows: DRB: Brian Dalrymple; Mike Dantas *; Peter Dunning *; Roland Kjesbo; Diana Mathias; and Ellizabeth Plante *. PEC: Brian Dalrymple; Mark Gordon; William Pierce *; Henry Pratt: Sarah Robinson- Paladino *; and Tyler Schneidman *. AIPP: Sally Connelly; Pamela Hopkins *; Jennifer Mason; and Bill Rey *. STAFF RECOMMENDATION: Appoint a total of four memebers to the PEC for two -year terms each; three members to the DRB for two -year terms each: and three members to the AIPP; two for three -year terms and one for a two -year term to fill the vacancy left by Brittany Kennedy. ATTACHMENTS: \n 3/16/2010 \n Letters of Interest for Board Vacancies Letters of Interest for DRB Letters of Interest for PEC AIPP attendance AIPP Questions DRB and PEC questions DRB Attendance PEC attendance \n 3/16/2010 \n AIPP \n 3/16/2010 \n 1 -1 -1 \n N t-c 1 01` 1 Lorelei Donaldson - Art in Public Places volunteer From: "Sally Connelly" To: Date: 3/2/241(17:17 AM Subject: Art in Public Places volunteer Dear Madam /Sir: 1 am interested in volunteering my time to the Art In Public Places board. I have been a full -time resident of Vail since 1995 and own my own clinical nutrition practice here. 1 Relieve I have the creative energy to contribute humbly to enhancing the Arts in Vail. I understand the time commitment required and will honor that obligation if selected for this opportunity. Sincerely, Sally Connelly Herbal Allies, Inc. 5148 Gore Circle Vail, Colorado 81657 970 -476 -8327 salconl @comcast.net www.saIcon.meta-eh \n 3/16/2010 \n file: / /C: \Documents and Settings\ Administrator \Local Settings \Temp \ 1 Xl- g \4B8CF3A. -. 3/2/2010 March 2, 2010 Lorelei Donaldson Vail Town Clerk 75 South Frontage Road Vail, Colorado 81657 RE: AIPP Application Dear Lorelei, Please accept this letter as my application to reapply for a position on the AIPP Board. I have enjoyed working with the members of the board and seeing the increase in the number of projects completed over the last three years. We are dealing with the decrease in the annual budget and how to best handle a number of potential projects for the coming few years. The relocation of the Morales is a very exciting opportunity for Vail in the new proposed site. I have enjoyed learning more about art and sculpture and the new artists as we select them for new projects and sites. I learned to love art and sculpture when I lived in Europe for two years. At university I studied Architecture and that continued to enrich my art education there and in my travels. I have worked as a Partner with Snowdon and Hopkins Architects for the last thirty years. I was on the PEC from 1985 to 1989. My resume is included with this letter. I hope to continue to work with the AIPP board and hope to see even more successful projects completed. Thank you, Pamela W. Hopkins, AIA Snowdon and Hopkins Architects, P.C. \n 3/16/2010 \n 1 -1 -3 \n Pamela W. Hopkins, AIA, LEER AP Registered Architect, State of Colorado (B11 65) LEER Accredited Professional' Education Bachelor of Architecture, University of Colorado Professional Experience Partner in charge, Snowdon and Hopkins architects, PC • Renovation to the Vail Public Library 0 Addition to the Gilpin County Public Library 1,909 sq.ft.; scheduled construction: June 2008 Addition to the Eagle Public Library 8,500 sq.ft.; scheduled construction: May 2008. On hold • First Bank of Vail Exterior and landscaping upgrades Inn at Beaver Creek redevelopment 2006 plans 50,000 sq.ft. • Ski Club Vail redevelopment, Vail, Colorado, 2000 35,000 sq.ft. at the base of Vail Mountain (to be built) Pinedale Public Library, Wyoming, 1998 (Consultant Architect) Consulted during design phase for Carney Architects • Eagle Public Library, Eagle, Colorado, 1997 15,000 sq.ft. new library • Avon Public Library, Avon, Colorado, 1995 15,090 sq.ft. new library Vail Mountain School Library Addition, Vail, Colorado, 1995 3,000 sq.ft. renovation and addition • Vail Police Department and Municipal Complex, Vail, Colorado, 1994 (Consultant to Roth Sheppard Architects) Gilpin County Public Library, Colorado, 1995 5,000 sq.ft. new library * Emerald Acres Office Complex, Avon, Colorado 45,000 sq.ft. eight building campus • Garden of the Gods Hotel and Condominium, flail, Colorado 30,000 sq.ft. renovation and addition Eugene Field Public Library, Denver, Colorado, 1993 (Consultant Architect) Consulted during design phase and interior layout for Roth Sheppard Architects Snowdon and o p 1 - 1 - 4 \n • Inn at Beaver Creek, Beaver Creek, Colorado 55,009 sq.ft. hotel at base of ski mountain • Flagstaff Public Library, Flagstaff, Arizona, 1987 35,000 sq.ft. new library Vail Public Library, Vail, Colorado, 1983 15,000 sq.ft. new library • 50+ Custom Residences Associations American Institute of Architects Member, Planning and Environmental Commission, Town of Vail (1985 -89) Board of Trustees, Vail Mountain School (1986 -2090) Member, Vail`s Arts in Public Places Commission Member, Design Committee, Performance and Conference Center, Vail, CO Member, Town of Vail Environmental Strategic Plan Committee Jury and Awards 1987 Jury, Biennial AIAIALA National Design Competition 1985 AIAIALA Award of Excellence - Vail Library 1984 AIA Western Mountain Region Award of Merit - Vail Library Publications The Vail Library, Solar Age, September 1985 The Vail Library, Process: Architecture (98), Passive and Low Energy Architecture, September 1991 City of Flagstaff /Coconino County Public Library, Arizona Libraries, September, 1987 City of Flagstaff /Coconino County Public Library, Architecture, October, 1988 Public Libraries, Travel Treasures of the West, Martin B. Rabkin, North American Press, November 1993 Professional Development Harvard University Executive Program — Public Libraries — 1995 Harvard University Executive Program — Public Libraries — 2005 Papers authored. Sustainable Architecture and Green Design Snowdon and Hopkins *Architects, P.C. 1 - 1 - 5 \n Jennifer Mason 2602 Cortina Lane Vail, Colorado 81657 March 2, 2010 Mrs. Lorelei Donaldson My name is Jennifer Mason and I am a resident of the town of Vail. The purpose of writing this letter is to express my intention of pursuing a board position on the Art and Public Places board for the town of Vail. The program has particularly caught my interest, because of all the good work and public service this board is providing to the town of Vail. I served on the board for (2) 3 year terms and was chairman for the last year I served. My experience on the board has made me appreciate and value public art in our community. I work at the Vail Valley Foundation in the Operations department I bring to the board expertise of how events flow in and out of the community. I value both the visiting guest and long time local I believe by having a strong A1PP in Vail it will set the standard for all mountain communities and make the an even better place to live and visit. Sincerely, Jennifer Mason \n 3/16/2010 \n 1 - 1 - 6 \n March 2, 2010 Ms. Lorelie Donaldson Town of Vail 75 South Frontage Road 'West Vail, CO 81657 Dear Ms Donaldson, I have enjoyed serving on the Art in Public Places Board for the past three years and would like to hopefully continue for another three year term. The AIPP has truly started . to hit its stride with public and private development in the town. I have great love for this valley and look forward to seeing this great progressive community blossom with respect to Public Art over the next few years. 1 look forward to continued work can the summer of sculpture temporary art program along with the Triumph, Ever Vail, Ritz Residences and Solaris completion along with all that is on the AIPP's plate now and in the future. I believe that the board along with the hard work of Molly Eppard is a serious art board that will be a continuing force in sculpting Vail's future. Thank you for you consideration. Sincerely, Bill Rey tai I l ("ci?c laggettrey.com 100 east meadow Drive Vail, CO 81657 476 -9350 \n 3/16/2010 \n 1 - 1 - 7 \n DRB \n 3/16/2010 \n 1 -2 -1 \n March 3 2010 To whom it may concern, My name is Brian Dalrymple and 1 would like to be considered to serve on either the Design Review Board or the Planning and Environmental Commission. I recently saw in the Vail Daily that these positions were available, and as an active member of the community I thought it would be educational, exciting, and fun to serve on either the Board or the Commission. I have been a Vail valley resident since 1998, and a Vail homeowner since 20€31. I currently own a condo, my primary and only residence, at Clore Creek Meadows in East Vail. Although I was laid off from my spa director position at the Vail Plaza Hotel & Club last March due to their bankruptcy, I have gone back to doing massage therapy at the Vail Cascade Club (Aria spa) in the meantime while I search for other management positions in the valley. I think I would make a valuable asset to the PEC or the DRB because of my commitment to community, my keen vision for architectural planning and awareness, and my ability to work amicably and respectfully with people whom I agree and disagree with on many subjects. My tenure as a board member and president at Core Creek Meadows HDA has been filled with many challenges such as, an embezzlement (immediately before my purchase of my condo) of $200,000 from our reserves that was never recovered, . revamping of our poolfhot tub area, design and implementation of our $100,000+ landscaping plan, review of all owner requests for architectural upgrades to their respective units, and planning quarterly (and sometimes monthly) board meetings and annual owners meetings. I have learned that while I may have strong feelings about certain ideas, and sometimes these feeling may be at odds with board members and/or owners, it's very important to maintain an open and objective mind in order to achieve progress on any level. Unlike many condo owners, I have actually enjoyed my time on the Core Creek Meadows Board and I look forward to serving our 52 owners for many years to come. It seems to me that serving on either the DRB or the PEC would be a logical and educational 'next step' for me in my life in Vail. Attached to this email you will find my resume as well as a letter of recommendation from my most recent General Manager, Connie Dorsey, from the Vail Plaza Hotel & Club.. Thank you very mach for your time and 1 look forward to hearing from you soon. Sincerely, Brian Dalrymple 970- 390 -6533 briand alCa) yah oo. com \n 3/16/2010 \n 1 -2 -2 \n 5020 01 Main Gore Place Brian McKeith Dalrymple Vail, CO 81657 ; briandalkyahoo.com Founder - Rocky Mountain Spa & Fitness Directors Association 974- 390 -6533 Member - International Spa Association Professional Experience Sorrento Spa at the Vail Plaza Hotel & Club 16 Vail Road, Vail, CO 81657 (970) 477 -8000 Spa & Fitness Director October 2007- March 2009 Vail Plaza Hotel & Club is a four star resort in the heart of Vail with /00 guest room and 38 multi - bedroom club waits available for fractional ownership. Its outlets consist of three restaurants and a 10, 000 sq. ft. spa and fitnessfacility with 6 treatment rooms, three outdoor Jacuzzis and a pool. Accomplishments: • Successfully opened Sorrento Spa within 10 weeks of being hired, meeting corporate deadline of new hotel's opening on December 15, 2007. Opening achievements included designing spa's vinotherapy concept to match the hotel's Italian/Tuscan theme; created spa menu of 60+ treatments using three different skin care lines, with 40% of the treatments involving vinotherapy; created competitive commission and payroll structure to attract duality staff, recruited, hired, and trained 20+ staff members; implemented spa software program; and selected and oversaw installation of $100,000 of spa equipment.. • Financial highlights: gross revenue over $500,000 in first fiscal year, which exceeded targeted revenue by 5 %, was within 2°r':, of pre - opening forecasted operating budget, consistently kept retail cost of sales below 60 %, maintained retail sales at $3,00045,000 per month, and implemented on -line gift certificate sales program, which increased gift - certificate sales by 65 %. • Improvements since opening: implemented `green' housekeeping policies; created installation of digital lock system in locker rooms; installed view -only scheduling computer for therapists; created `employee of the month' and `retail sales reward' programs which increased retail sales I5 %, created `concierge commission program' to reward local concierges for referring business which increased non -hotel guest business levels by 50 %, and promoted spa through regular personal appearances on local television stations (TV8 & Plum TV) which increased spa awareness throughout the valley. Responsibilities: management of payroll, budgeting, and forecasting; creation of sales and marketing promotions; management of 20+ spa employees, purchasing, and inventory; management of spa software operation and spa web page; management of over 10,000 square feet of fitness area, outdoor pool, hot tub area, locker room area (steam, sauna, showers), and six treatment rooms. The Golden Leaf Spa at the Vail Marriott 715 W. Lionshead Cir., Vail, CO 81657 (970) 476 -4444 Spa & Fitness Director April 2007 — October 2007 The Vail Marriott is a AAA Four Diamond resort located only 150 yards fro m the Eagle Bahn Gondola in Lionshead. It has 283 guest rooms, 61 sprites, 21,000 sq. ft. of meeting space, and a 10,000 sq. ft. eight treatment room spa that contains a pool, hot tugs, fitness facility and locker rooms. Accomplishments. implemented the spa's most successful off - season discount program which doubled off- season revenue, created successful `free retail with spa service' package promotion which moved over $2,000 worth of stagnant retail inventory, supervised installation of new Micros point-of-sale hardware and software, and supervised $100,000 upgrade ofrlocker rooms. 3/16/2010 \n 1 -2 -3 \n Brian M. Dalrymple Page 2 of 2 Responsibilities: payroll, staff management, budget, marketing promotions, purchasing, and inventory. Garden of the Gods Club Spa 3320 Mesa Road, Colorado Springs, CO 84904 (719) +632 -5541 Spa & Fitness director June 2006 - April 2007 The Garden (?f the Gods Club is a private club and lurury residential community that has a 27 -hole championship golfcourse with l8" go y'cottages and 69 ledge rooms and .suites. The 11000 sq. ft. spa and fitness facility has eight treatment rooms, a full service hair salon, fitness equipment and aerobics classes. Accomplishments: • Hired in June of 2006 after the spa and fitness facilities had been without a director For 6 months. Directed payroll concessions to overcome 6 months of payroll errors_ Completed overdue reviews of 20-x- employees and completely overhauled the point -of- -sale SKU codes which resulted in better inventory and revenue tracking for retail and spa services. • Marketing accomplishments: created network with food and beverage, rooms and catering departments on ways to better market to in -house groups; created `concierge commission program' to reward local concierges for referring business; created a database of over 1000 email addresses of spa members and guests for a new monthly spa newsletter; and developed `corporate spa wellness days' for local big businesses, including Verizon, Agilent Technologies, and Shields Real Estate. Responsibilities: payroll, management of staff and private fitness membership, budget, marketing promotions, purchasing and inventory. Aria Spa & Club at the Vail Cascade Resort 1300 Westhaven Dr. Vail, CO 81657 (970)- 476 - 741)0 Spa Supervisor/Lead Massage Therapist December 2000 — April 2006 Aria Spa & Club is a 78,000 sq. fi. facility that is part of the AAA Four Diamond Vail Cascade Resort and Spa. The facility contains the award winning .Aria Spa, which is a 10, 000 srl. fl., 14 treatment room, , full - service spa. Accomplisbments: Hired initially as massage therapist, promoted to lead therapist within 8 months and opened the newly remodeled Aria Spa & Club ($4 million remodel project) in {October 2001. Received the Vail Cascade's `Peak Performer' award for 2001. During tenure as lead therapist, Aria was voted 'best massage' in the Vail Valley in 2002, 2003, and 2004. Promoted to spa supervisor in 2004 and helped Aria Spa achieved its first million dollar gross in the same year. Also reorganized the body treatment product distribution per treatment which led to a 30% decrease in professional product usage. Responsibilities: Budget and forecasting; purchasing and inventory; management of 45+ therapists which included hiring, training, evaluating, scheduling, and disciplining, as well as organizing and teaching continuing; education sessions for therapists to learn new modalities. Edu cation, Training and Relevant Positions • Bachelor's degree in biology, The American University, Washington D.C. (magna cum laude) 1994 • Massage diploma, The Institute of Therapeutic Massage and Movement, Nashville, Tennessee (1997), and The New Zealand School of Massage, Auckland, New Zealand (1996) • Member of the [SPA Technology Task force (2008- 2009) • President of Gore Greek Meadows Home Owners Association (2006- present) • Current starting center for LYS.A. Classic Eagles over 33 Rugby MAWR2008- present} 1 -2 -4 \n 16 Vail Road Vail, CO 81657 March 30, 2009 To Whom It May Concern; As General Manager at the Vail Plaza Hotel & Club, I interviewed and hired Brian Dalrymple to be the Vail Plaza Hotel & Club spa director. He was chosen because of his overall knowledge of the spa industry and my trust that he would have the spa turn key for our planned opening of late 2007. Since his first day of employment, Brian demonstrated that he is a natural leader and is readily accepted by all who interact with him. He was given the Nearly impossible task of opening our spa and fitness areas starting with only the name of the spa and the square footage allocated to the facility, and to have it open and ready for business within 10 weeks of being hired. He accepted this challenge with determination and produced an amazing result in this short amount of time. He was also given a very tight opening budget and was successful in adhering to it. Brian was committed to our culture at the Vail Plaza, and this was very apparent in his interactions with his peers and with our guests. His hard work, dedication, and passion for our resort were brought to my attention not only by directors from other departments, but also by his employees, our timeshare owners, and hotel guests. Brian has the ability to see the big picture, which allowed him to create innovative projects that ensured the future success of our resort. He also paid attention to detail, which kept our spa and fitness areas inviting and productive. Brian's selfless behavior also helped our resort and spa become very prominent members in the volunteer and charitable communities in the Vail Valley. Brian personally started our voluntary community service partnership with the Vail Valley Medical Center. Brian is passionate about what he does and strives to be the best for his own personal satisfaction. He exemplified our service and guiding principles, and I truly believe his personal vision paralleled the vision of our resort. He is a role model to his peers and the "liaison" that all resort properties desire to have. It has been great working with Brian and 1 enthusiastically recommend him as a charismatic and organized manager and productive team player. Sincerely, Connie Dorsey General Manager, Vail Plaza Hotel & Club \n 3/16/2010 \n 1 -2 -5 \n Michael R. Dantas 1936 West Gore Creek Dr. Vail, CO 81657 Lorelei Donaldson, I would like to apply for a third term on the Vail DRB. Thank You Mike Dantas Dantas Builders, Inc 970 -376 -5444 \n 3/16/2010 \n 1 -2 -6 \n PETER B DUNNING 1461 GREENHILL COURT VAIL, COLORADO 81+657 February 28, 2010 Town of Vail Members of the Town Council I have served on the Design Review Board for a little less than six years, the last two and a half years as Chairman. Now I ask you to reappoint me to another two year term which will be my last as I would be terra limited. I have had a chance to work with the various design guidelines, development standards, master plans and the DRB's relationship to the Vail Town Code. Together with staff there has been an understanding of the responsibilities and challenges of the Design Review Board. With the upcoming development plans of Ever Vail and Timber Ridge, my experience can be useful. The activity and the relationships developed have been rewarding. I would like to continue and to have the opportunity to work for the new council. Sincerely, \n 3/16/2010 \n 1 -2 -7 \n Vail Town Council 75 South Frontage Road Vail, Co 51657 Vail Town Council M name is Rollie ICjesbo and I would be interested in serving on the TOV Design Review Board. As you know I have served on the Planning Commission for the last 8 years and I am still interested and concerned with the continuing redevelopment in the town of Vail. Thanks you for your consideration Roland J Kjesbo \n 3/16/2010 \n 1 -2 -8 \n Page 1 of 1 Diana Mathias To: Idonaldson@vailgov.com Subject: Design Review Beard Town of Vail Dear Lorelei, I would like to put my name forward as a candidate for the Town of Vail Design Review Board. I moved here in December 1980 and have been resident in Vail since then except for 1995 -1997 when I moved away. I work full time for Slifer Smith and Frampton Real Estate in Lionshead, whilst also living close by in Sandstone. My daily work keeps me involved in property and gives me an incentive to care about development, design and the future of our town and valley. I also believe in giving back to the community which gives us so much. I have served in the past on the Design Review Board and am very willing and motivated to do so again. I would very much like the chance to present myself as a candidate to the Town Council. Kind regards, Diana Diana Mathias Slifer Smith and Frampton Real Estate 531 East Lionshead Circle, Suite 11 Vail, Colorado 81657 USA 970 479 2009 direct line 970 4716000 cell 866 271 2733 efax Director of the Vail Board of Realtors www.myvaiimountainhome.com www.4918nieadowdrive.rorn www.295OBoothCreekDrive.com www. ove rl oo katya i 111. co m \n 3/16/2010 \n 3/1/2010 1 -2-9\n ELIZABETH PLANTE 2475 Garmisch Drive Unit One Vail, CO 81657 970 - 390 -5154 March 1, 2010 To Vail Town Council, I, Elizabeth Plante, would like to reapply for another term on the Design Review Board. I have successfully completed one full term as well as a three month parcel term my first induction being November 2007. Since my induction, I have attended all meetings and know I have given fair input on applications submitted to the DRB. I have studied the codes and become familiar with what is expected from the DRB and its process. Every meeting I learn something new and am enjoying Tieing part of the board and contributing to our town. I hope you would consider me again for the Design Review Board because of my experience, dedication and interest in Vail's future. Sincerely, r� - Elizabeth Plante \n 3/16/2010 \n 1 - 2 -10 \n PEC \n 3/16/2010 \n 1 -3 -1 \n Mauch 3` 20110 To whom it may concern, My name is Brian Dalrymple and I would like to be considered to serve on either the Design Review Board or the Planning and Environmental Commission. I recently saw in the Vail Daily that these positions were available, and as an active member of the community I thought it would be educational, exciting, and fun to serve on either the Board or the Commission. I have been a Vail valley resident since 1998, and a Vail homeowner since 2001. 1 currently own a condo, my primary and only residence, at Gore Creek Meadows in East Vail. Although I was laid off from my spa director position at the Vail Plaza Hotel & Club last March due to their bankruptcy, I have gone back to doing massage therapy at the Vail Cascade Club (Aria spa) in the meantime while I search for other management positions in the valley. I think 1 would make a valuable asset to the PEC or the DRS because of my commitment to community, my keen vision for architectural planning and awareness, and my ability to work amicably and respectfully with people whom I agree and disagree with on many subjects. My tenure as a board member and presiders at Core Creek Meadows HOA has been filled with many challenges such as; an embezzlement (immediately before my purchase of my condo) of $200,000 from our reserves that was never recovered, revamping of our pool/hot tub area, design and implcrrxentation of our $10)0 },00)0D+ landscaping plan, review of all owner requests for architectural upgrades to their respective units, and planning quarterly (and sometimes monthly) board meetings and annual owners meetings_ I have learned that while I may have strong feelings about certain ideas, and sometimes these feeling may be at odds with board members and/or owners, it's very important to maintain an open and objective mind in order to achieve progress on any level. Unlike many condo owners, I have actually enjoyed my time on the Gore Creek Meadows Board and I look forward to serving our 52 owners for many years to come. It seems to me that serving on either the DRB or the PEC would be a logical and educational `next step' for me in my life in Vail. Attached to this email you will find my resume as well as a letter of recommendation from my most recent General Manager, Connie Dorsey, from the Vail Plaza Hotel & Club. Thank you very much for your time and I look forward to hearing from you soon. Sincerely, Brian Dalrymple 970 -3901 -6533 bri and a l (a) yahoo. c om \n 3/16/2010 \n 1 -3 -2 \n 5020 Main Gore Place Brian McKeith Dalrymple Unit D7 Vail, CO 81657 briandal(al.jahoo.com Pounder - Rocky Mountain Spa & Fitness Directors Association 970 -390 -6533 Member - International Spa Association Professional Experience Sorrento Spa at the Vail Plaza Hotel & Club 16 Vail load, Vail, CO 81657 (970) 477- 8000 Spa & Fitness Director October 2007 - March 2009 Vail Plaza Hotel & Club is a four star resort in the heart of Vail with 100 guest rooms and 38 multi- bedroom club ,units available for fractional ownership. Its outlets consist of three restaurants and a 10, 000 sq. ft. spa and fitness facility with 6 treatment rooms, three outdoor Jacuzzis and a,pool. Accomplishments: • Successfully opened Sorrento Spa within 10 weeps of being hired, meeting corporate deadline of new hotel's opening on December 15, 2007. Opening achievements included designing spa's vinotherapy concept to match the hotel's Italian/Tuscan theme; created spa menu of 60+ treatments using three different skin care lines, with 40% of the treatments involving vinotherapy; created competitive commission and payroll structure to attract quality staff; recruited, hired, and trained 20+ staff members; implemented spa software program; and selected and oversaw installation of $100,000 of spa equipment.. • Financial highlights: gross revenue over $500,000 in first fiscal year, which exceeded targeted revenue by 5 %n, was within 2 % of pre- opening forecasted operating budget, consistently kept retail cost of sales below 60%, maintained retail sales at $3,00045,000 per month, and implemented on -line gift certificate sales program, which increased gift- certificate sales by 65 %. • Improvements since opening: implemented `green' housekeeping policies; created installation of digital lock system in locker rooms; installed view -only scheduling computer for therapists; created `employee of the month' and `retail sales reward' programs which increased retail sales 15 %, created `concierge commission program' to reward local concierges for referring business which increased non -hotel guest business levels by 50 %n, and promoted spa through regular personal appearances on local television stations (TV9 & Plum TV) which increased spa awareness throughout the valley. Responsibilities: management of payroll, budgeting, and forecasting; creation of sales and marketing promotions; management of 20+ spa employees, purchasing, and inventory; management of spa software operation and spa web page; management of over 10,000 square feet oli fitness area, outdoor pool, hot tub area, locker room area (steam, sauna, showers), and six treatment rooms. The Golden Leaf Spa at the Vail Marriott 715 W. Lionshead Ci ,, Vail, CO 81657 (970) 476 -4444 Spa & Fitness Director Aril 2007 — October 2007 The Vail Marriott is a AAA Fora Diamond resort located only 150yarilsftom the Eagle Bahn Gondola in Lionshead. It has 283 guest roomy, 61 suites, 21, 000 sq. ft. of meeting Ypace, and a 10, 000 sq. ft. eight treatment room spa that contains a pool, Trot tubs, fitness facility and locker rooms. Accomplishments: implemented the spa's most successful off - season discount program which doubled off- season revenue, created successful `free retail with spa service' package promotion which moved over $2,000 worth of stagnant retail inventory, supervised installation of new M icrc s point-of-sale hardware and software, and supervised $100,000 upgrade ofiocker rooms. 3/16/2010 \n 1 3 -3 \n Brian M. Dalrymple Page 2 of 2 Responsibilities: payroll, staff management, budget, marketing promotions, purchasing, and inventory. Garden cif I lie Gods Club Spa 3320 Mesa Road, Colorado Springs, CO 80904 (719) 632 -5541 Spa & Fitness Director ,tune 2006 - April 2007 The Garden of the Gods Club is a private club and luxury residential community that has a 27 -hale championship golf course with 18 golf cottages and 69 lodge rooms and suites. The 11000 sq. ft. spa and fitness facility has eight treatment rooms, a full service hair salary, fitness equipment and aerobics classes. Accomplishments: • Hired in June of 2006 after the spa and fitness facilities had been without a director for 6 months. Directed payroll concessions to overcome 6 months of payroll errors. Completed overdue reviews of 20+ employees and completely overhauled the point-of-sale SKU codes which resulted in better inventory and revenue tracking for retail and spa services. • Marketing accomplishments: created network with food and beverage, rooms and catering departments on ways to better market to in -house groups; created `concierge commission program' to reward local concierges for referring business; created a database of over 1000 email addresses of spa members and guests For a new monthly spa newsletter; and developed `corporate spa wellness days' for local big businesses, including Verizon, Agilent Technologies, and Shields Real Estate. Responsibilities: payroll, management of staff and private fitness membership, budget, marketing promotions, purchasing and inventory. Aria Spa & Club at the Fail Cascade Resort 1300 Westhaven Dr. Vail, CO 81557 (970)-476 -7400 Spa Supervisor/Lead Massage Therapist December 2000 — April 2006 Aria Spa & Club is a 78,000 .sq. ft. facility that is part of the AAA Jour Diamond Vail Cascade Resort and Spa. The facility contains the award winning Aria Spa, which is a 10,000 sq. ft., 14 treatment room, full - service spa.. Accomplishments: Hired initially as massage therapist, promoted to lead therapist within 8 months and opened the newly remodeled Aria Spa & Club ($4 million remodel project) in October 2001. Received the Vail Cascade's `Peak Performer' award for 2001. During tenure as lead therapist, Aria was voted `best massage' in the Vail Valley in 2002, 2003, and 2004. Promoted to spa supervisor in 2004 and helped Aria. Spa achieved its first million dollar gross in the same year. Also reorganized the body treatment product distribution per treatment which led to a 30% decrease in professional product usage. Responsibilities: Budget and forecasting; purchasing and inventory; management of 45+ therapists which included hiring, training, evaluating, scheduling, and disciplining, as well as organizing and teaching continuing education sessions for therapists to learn new modalities. Education, Training and Relevant Positions • Bachelor's degree in biology, The American University, Washington D.C. (magna cum laude) 1994 • Massage diploma, The ;Institute of Therapeutic Massage and Movement, Nashville, Tennessee (1997), and The New Zealand School of Massage, Auckland, New Zealand (1996) • Member of the ISPA Technology Task Force (2008 -2009) • President of Gore Creek Meadows Home Owners Association (2006- present) • Current starting center for LkS.A. Classic Eagles over 33 Rugby - Pjp - present) 1 -3 -4 \n 16 Vail Road Vail, CO 81657 March 30, 2009 To Whom It May Concern: As General Manager at the Vail plaza Hotel & Club, I interviewed and hired Brian Dalrymple to be the Vail Plaza Hotel & Club spa director. He was chosen because of his overall knowledge of the spa industry and my trust that he would have the spa turn key for our planned opening of late 2007. Since his first day of employment, Brian demonstrated that he is a natural leader and is readily accepted by all who interact with him. He was given the nearly impossible task of opening our spa and fitness areas starting with only the name of the spa and the square footage allocated to the facility, and to have it open and ready for business within 10 weeks of being hired. He accepted this challenge with determination and produced an amazing result in this short amount of time. He was also given a very tight opening budget and was successful in adhering to it. ,Brian was committed to our culture at the Vail Plaza, and this was very apparent in his interactions with his peers and with our guests. His hard work, dedication, and passion for our resort were brought to my attention not only by directors from other departments, but also by his employees, our timeshare owners, and hotel guests. Brian has the ability to see the big picture, which allowed Turn to create innovative projects that ensured the future success of our resort. He also paid attention to detail, which kept our spa and fitness areas inviting and productive. Brian's selfless behavior also helped our resort and spa become very prominent members in the volunteer and charitable communities in the Vail Valley. Brian personally started our voluntary community service partnership with the Vail Valley Medical Center. Brian is passionate about what he does and strives to be the best for his own personal satisfaction. He exemplified our service and guiding principles, and I truly believe his personal vision paralleled the vision of our resort. He is a role model to his peers and the "liaison" that all resort properties desire to have. It has been great working with Brian and I enthusiastically recommend him as a charismatic and organized manager and productive team player. Sincerely, Connie Dorsey General. Manager, Vail Plaza Hotel & Club \n 3/16/2010 \n 1 -3 -5 \n March 3, 2010 Vail Town Council: I'm writing to express my interest in serving on the Town of Vail's PEC. I look forward to discussing my qualifications and your expectations at the March 16th Town Council Meeting. Thanks for your consideration. Sincerely, Al l.- -- Mark Gordon 970 -331 -5821 markgordonvail@yahoo.com yahoo.com \n 3/16/2010 \n 1 -3 -6 \n Ly ili Pie r ; hi(ect W FRITZLLN PIERCE A Willi F. An hitect Kathy H,eslhip, Business Manager VAIL, COLORADO February 26, 2010 Vail Town Council Attn. Lorelei Donaldson, Town Clerk 75 S. Frontage Road Vail CO 81657 RE: Appointment to the Planning and Environmental Commission Town Council Members I would like to request that the Town Council Kermit me to continue my service to the community as a member of the Planning and Environmental Commission. I have served as a member of the Planning Commission for the past four years and have gained valuable insight into important issues facing the community. As an Architect with a practice in the Town of Vail l am familiar with the Town's zoning regulations. My association with the "Private Sector" also broadens my perspective on subjects that will have a long term influence on Vail. In addition to my involvement with the Planning Commission 1 have served six years as a member of the Design Review Board for the Town of Vail in the 1980's. I was the Design Review Board Administr,� hen the Design Review process was initiated in the Town of Vail in the 1970's and kaserved�as Yef Building Official of the Town of Vail from 1976 to 1978. /Res ce, Architect FRITPLEN 165t) East Vail Valley Drirc, Fallridp C -1, Vail, Colorado 81 ( P: 970.4'6.6342 F: 970.476.001 L: inioCaNailarchitects.com ..�» • WW%V,vaihaTd1i10:1t,.ctxrl \n 3/16/2010 \n 1 -3 -7 \n Page 1 of l Lorelei Donaldson - interest inheincg on the PEG From: To: Date: 2/3/2010 1 2:47 PM Subject: interest inbeing on the PEC Lorelei, Please put me on the list of persons interested in being on the PEC. I would hope that my experience is self evident; local architect, 30 year resident, business owner, past PEC member (including time served on the DRB as was required of the PEC at that time), and occasional writer of letters to the Staff and the Council. Thanks, Henry Henry Pratt teL970.876.1147 Fm. 970.17& 1612 Gwalhtrley Pratt Schultz Lindall Architects, P 1000 3euth Fr*rAu" Rued W asl, Suiln i Or2 ■ Vail, C081657 www gpslarchitgcts.com \n 3/16/2010 \n file: / /C: \poctlrnents and Settings \AdministratorTocal Settings,\Temp\ CPgrpwise \4B697052... 3/4/2010 March 1, 2010 Vail Town Council 75 S. Frontage did. Vail, CO 81657 Attn. Lorelei Donaldson, Town Clerk. Dear Members of the Council: As a current member of the Town of Vail °s Environmental and Planning Commission, I respectfully request consideration for reappointment to the PEC in March 2010. 1 hope that you will find my contribution to the Planning and Environmental Commission over the past two years has been valuable to the Commission and to the Town of Vail. I hold a Masters in Public Administration with a specialization in Policy Analysis from New York University. Prior to my graduate studies, I began my career in Washington, DC working on Energy and Environmental policy. My work focused largely on energy efficiency including new technologies to improve the Transmission and Distribution of Electricity. This included working with town planners, managers, builders and building code inspectors to discuss alternative heating and energy options for remote facilities in areas such as Alaska and Eastern Long Island. I have attached my resume for your consideration. I value the experience I have gained through serving on the PEC. Since my term began, a number of significant projects have been introduced. I would very much like to see these projects through to completion. Furthermore, my particular combination of education and policy experience allow me a uniquely different perspective than many of my fellow commissioners. It is the combination of our unique experiences that lend balance to many of the complex issues were are asked to consider. Please contact me if I can provide any additional information. Again, thank you for the opportunity to serve on the Planning and Environmental Commission.. Sincerely, Sarah Robinson- Paladino \n 3/16/2010 \n 1 -3 -9 \n TYLER L. SCHNEIDMAN, J.D., LL.M. 145N Frontage Rd W A302, Vail, CQ vailvalleylaw@gmail.com (970) 331 -2406 February 15, 2010 Vail Town Council Attn. Lorelei Donaldson Town Clerk 75 S. Frontage Rd., Vail, CO 81657 RE. Planning and Environmental Commission Vacancy Dear Vail Town Council, I am extremely excited to resubmit my application for a volunteer position on the Planning & Environmental Commission. As both a long time resident and practicing attorney, I know l can continue to provide a wonderful skill set and thoughtful perspective to the Vail PEC. As a Vail Valley resident since 1994, 1 have seen tremendous change sweep through all parts of this community. While it is an ongoing challenge to balance the growing needs of a world - renowned resort against the traditional desires of a small mountain town, every decision no matter how big or small affects the future of our wonderful valley and must be approached with sincerity and intelligence. Current proposals such as Ever Vail and the Timber Ridge redevelopment illustrate this need further and demand the dedicated attention of only the most qualified TOV representatives. A 1998 Battle Mountain High School graduate, I have deep local ties to the valley and friends in all walks of life. My father owned and operated a well -known local business (Eclipse Television & Sports Marketing) for many years so I am also familiar with the yearly pressures that face community business members. Finally, as a practicing attorney specializing in tax law, I am used to analyzing intricate regulations and applying them to real world facts. Since the PEC is a quasi-judicial commission charged with enforcing specific elements of the Town Code to a wide array of development applications, I think I am perfectly positioned to assist the PEC in determining compliance and issuing variances where the intent and characteristics of the application align with TOV guidelines. I have already learned a tremendous amount in my brief time on the PEC and am just starting to become comfortable with my responsibility to speak into a microphone on official record] Having a now detailed knowledge of the major applications in front of the TOV, I could truly hit the ground running in my next term and build on the issues discussed in recent PEC meetings. Thank you very much for your time and consideration. I would love the chance to again interview and express my profound desire to be reappointed to a seat on the TOV Planning & Environmental Commission. I will look forward to hearing from you soon. Very truly yours, Tyler Schneidman, J.D., LL.M. \n 3/16/2010 \n 1- 3 -10 \n TYLER L. S►CHNEIDMAN, J.D., LL.M. 145N Frontage Rd W A302, Vail, CO vailvalleylaw@gmaii.com (970) 331 -2406 EXPERIENCE - HIGHLIGHTS January 2010 to present Phillips & Associates, PC, Vail, CO, Tax Slgff Tax Staff for a well -known and established tax and accounting practice in Lionshead. Primary duties involve federal and state compliance tasks associated with a diverse and sophisticated client base. Position requires advanced tax and accounting knowledge related to the creation of financial statements, review of accounting documents, organization of client records, and input of data into complex tax software. May 2008 to October 2008 Novosad, Lyle & Associates, PC, Avon, CO, Tux Attorney Involved in a dual role as tax attorney and tax accountant responsible for both complex tax research and legal consulting as well as all areas of federal and state compliance. Legal tasks included compiling a new employee handbook, restructuring employment policy, advising on the office lease, and detailed memorandums on defined benefit plans and US corporations with foreign ownership. Compliance tasks included the execution of numerous corporate, partnership, and individual federal returns and supporting forms including 1120 and 1120S, 1065, 1120H, 1040, 4562, and 8582, as well as providing general accounting support in the reconciliation of balance sheet and income statement items. August 2007 to April 2008 Eclipse Television & Sports Marketing, LLC, Vail, CO, Ira -House Counsel Hired as in -house counsel to advise on numerous issues including race course liability, television production agreements, sponsorship contracts, and intellectual property protection. Analyzed the tax implications of a potential company sale to an unafEEliated Idaho corporation. Prepared and executed a national prize sweepstakes for the largest professional ski series in North America including creating materials and consulted on all aspects of the promotion such as official rules, on -site participation, and internet regulation. EDUCATION University of Denver, Strum College of Law, Denver, CO LL. M. in Taxation, August 2006 to August 2007 Emphasis in Corporate Transactions, Partnerships, and Individual Tax Planning Nova Southeastern University, Shepard Broad Law Center, Ft. Lauderdale, FL Janis Doctorate, August 2002 to May 2005 Emphasis in transactional law including document drafting, corporate finance, and business negotiation. Study Abroad: UNC" at Chapel Hill summer abroad program in international business transactions, Sydney, ALTS Colorado State University, Ft. Collins, CO B.S. in Bu.- siness Administration, August 1998 to June 2002 Concentration in Marketing with an emphasis in strategic planning and sports management, Sigma Alpha Epsilon BAR MEMBERSHIPS Colorado, July 2006 Florida, July 20+05 ORGANIZATIONS Town of Vail Planning and Environmental Commission COMPUTER SKILLS Proficient in numerous MS applications including Word, f owerPoint, Outlook, and Excel, highly trained in the use of legal research programs such as Westlaw, Lexis- Nexis, and RIA Checkpoint HOBBIES AND INTERESTS Lifelong competitive tennis player and scratch golfer with experience in professional events Certified ski & snowboa.rd instructor for Ydil Mountain Snowsports School 3/16/2010 \n 1- 3 -11 \n Questions for Prospective AIPP Board Members 1. The arts can be a strong economic driver. Art in Public Places aims to stimulate cultural tourism, contribute to economic vitality and elevate the role of the visual arts in Vail. Do you support and can you help to further this vision? 2. Fundraising is becoming increasingly important to AIPP. How can you help? 3. The board meets on the first Monday of each month. Board members are expected to miss no more than 2 meetings per year. Board members also attend other meetings and serve on committees. Can you make the time commitment? 4. AIPP Guidelines state that a specific objective of the program is to develop a diverse, high quality public art collection. The overall program shall strive for diversity in style, scale, media and artists. Exploratory types of work as well as established art forms shall be encouraged. Is diversity an objective you can support? \n 3/16/2010 \n 1 -5 -1 \n Potential Questions for DRB and PEC candidates 1) Do you understand the role and time commitment to be on the PEC /DRB? 2) What skills do you possess that you think would be a benefit to your role if appointed? 3) What do you think the role of a PEC /DRB member is or should be? 4) Why have you submitted an application to be appointed /reappointed to the PEC /DRB? 5) What impact do you believe you could have on the PEC /DRB if appointed? 6) What do you think the PEC /DRB is doing correctly? 7) What do you believe the PEC /DRB could improve upon? 8) What has been your most rewarding aspect of having served on the PEC /DRB? 9) What do you see as the future of the Town of Vail? 10)What impact are you hoping to have on the future of the Town of Vail? \n 3/16/2010 \n 1 -6 -1 \n 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 16, 2010 ITEM /TOPIC: Matters from Mayor & Council. PRESENTER(S): Town Council \n 3/16/2010 \n 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 16, 2010 ITEM /TOPIC: PEC /DRB Update PRESENTER(S): Warren Campbell ATTACHMENTS: March 3, 2010 DRB Meeting Results PEC Meeting Results March 8, 2010 \n 3/16/2010 \n DESIGN REVIEW BOARD AGENDA PUBLIC MEETING OViAl March 3, 2010 TOWN Council Chambers 75 S. Frontage Road W. - Vail, Colorado, 81657 PROJECT ORIENTATION 1:45pm MEMBERS PRESENT MEMBERS ABSENT Mike Dantas Brian Gillette Tom DuBois Pete Dunning Libby Plante SITE VISITS 2:30pm 1. Angelovich Residence — 725 Forest Road 2. Snow Fox — 1030 Lions Ridge Loop PUBLIC HEARING — TOWN COUNCIL CHAMBERS 3:00pm 1. Angelovich Residence DRB100018 / 15 minutes Rachel Final review of an addition (bathroom, bedroom) 725 Forest Road, Unit A /Lot 6, Block 2, Vail Village Filing 6 Applicant: Beth Levine ACTION: Approved with condition(s) MOTION: Plante SECOND: Dantas VOTE: 4 -0 -0 CONDITIONS: 1. The applicant shall replace the existing floodlight over the garage entry with a full cut -off exterior light fixture that is compliant with the Outdoor Lighting regulations. The fixture shall be reviewed and approved by staff for compliance prior to installation. 2. The applicant shall repaint all three structures to match the existing paint color. 2. Bruecker/Wood Residence DRB100017 / 10 minutes Bill Final review of an addition (bay window) 433 Gore Creek Drive, Unit 16B (Vail Trails East) /Lot 15, Block 4, Vail Village Filing 1 Applicant: Steven James Riden ACTION: Approved MOTION: DuBois SECOND: Plante VOTE: 4 -0 -0 3. Snow Fox Condos DRB100025 / 15 minutes Bill Final review of an addition (enclose balconies) 1030 Lions Ridge Loop (Snow Fox) /Part of Lot B2, Block B, Lion's Ridge Filing 1 Applicant: Larry Benway ACTION: Approved with condition(s) MOTION: Dunning SECOND: Dantas VOTE: 3 -1 -0 (DuBois opposed) CONDITION(S): 1. This approval will be a master plan for all future balcony infills and the existing Unit 202 infill must be reconstructed to match the approved master plan as part of the first building permit application associated with this project. \n Page 1 3/16/2010 \n 3 -1 -1 \n 4. Town of Vail DRB100032 / 15 minutes Warren Final review of a sign (public variable message signs) TOV Right -of -Way: S Frontage Rd E Applicant: Town of Vail ACTION: Approved with a condition(s) MOTION: Dantas SECOND: Plante VOTE: 4 -0 -0 CONDITION(S): 1. The applicant shall powder coat the steel support structure to match the color and texture of the aluminum cabinet for the dynamic messaging sign. 5. Solaris DRB100033 / 10 minutes Warren Final review of changes to approved plans (street median landscaping) TOV Right -of -Way: S Frontage Rd E Applicant: Town of Vail ACTION: Approved MOTION: DuBois SECOND: Dantas VOTE: 4 -0 -0 6. Four Seasons DRB100034 / 10 minutes Warren Final review of changes to approved plans (street median landscaping) TOV Right -of -Way: S Frontage Rd W Applicant: Town of Vail ACTION: Approved MOTION: DuBois SECOND: Dantas VOTE: 4 -0 -0 7. Vail Plaza Hotel DRB100035 / 10 minutes Warren Final review of changes to approved plans (street median landscaping) TOV Right -of -Way: S Frontage Rd E Applicant: Town of Vail ACTION: Approved MOTION: DuBois SECOND: Dantas VOTE: 4 -0 -0 STAFF APPROVALS Yarde Residence DRB100040 Rachel Final review of changes to approved plans (exterior lighting) 1895 Meadow Ridge Road /Lot 17, Buffehr Creek Subdivision Applicant: Craig Yarde, represented by Brian Gillette Music Row LLC Residence DRB100036 Rachel Final review of a minor exterior alteration (door, windows) 508 East Lionshead Circle (Vantage Point), Unit 202 /1-ot 2, Block 1, Vail Lionshead Filing 1 Applicant: Chris Bonnell The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. \n Page 2 3/16/2010 \n 3 -1 - 2 \n PLANNING AND ENVIRONMENTAL COMMISSION March 8, 2010 1:OOpm '�(1WN OOFiff� TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Luke Cartin Sarah Paladino Rollie Kjesbo Micheal Kurz Bill Pierce Tyler Schneidman David Viele Site Visits: 1. Boymer Residence, 1817 Meadow Ridge Road 60 minutes 1. A request for a work session on a proposed Development Plan, pursuant to section 12- 61 -11, Development Plan Required, Housing Zone District, to allow for the redevelopment of a five (5) acre portion of the Timber Ridge Village Apartments, with up to 352 new deed - restricted employee housing units, located at 1280 North Frontage Road/ Lots C1 -05, Lions Ridge Subdivision, Filing No. 1, and setting forth details in regard thereto. (PEC090038) Applicant: Timber Ridge Affordable Housing Committee Planner: George Ruther ACTION: Tabled to March 22, 2010 MOTION: Kjesbo SECOND: Viele VOTE: 6 -0 -0 George Ruther made a presentation per the staff memorandum. He specifically outlined the changes made to the project since the last Commission hearing on this item. Rick Pylman, of Pylman and Associates, LLC, a project planner on the Timber Ridge team, made a brief presentation on the changes made to the project since the last Commission hearing on this item. Robin Ellerby, architect with Humphreys and Partners Architects LP, made a presentation on changes to the plans since the last Commission hearing. She noted that the leasing and clubhouse space has been reconfigured to change the entry to the building. The mailroom location has also moved from the garage to the western side of the building. The plan has also changed to respond to the Commissioner's comments regarding elevations, with changes to rooflines and building facade. The southwest corner of the property has been amended to bring the grade forward, provide more landscaping and add an entrance to the mailroom. The handicap accessible parking space is now located directly next to an entrance to the building on the southwest corner. She then noted the materials and colors to be used on the project. Next, she discussed the trash removal plan. The timeline was then outlined, which has not changed since the last hearing. The goal is to begin construction in May and complete the project prior to the 2011 ski season. Commissioner Kjesbo asked for an explanation of Frontage Rd deceleration and acceleration lanes, as well as vehicular circulation within the project. Rick Pylman responded that they are working with CDOT to get approval for a decelaration lane. He also explained how internal circulation works within the project for vehicles. He then noted \n Page 1 3/16/2010 \n 3 -2 -1 \n the fire truck access and circulation throughout the project. He stated that fire lane widths are still being negotiated with the Vail Fire Department. George Ruther then discussed how the fire lanes have evolved, including the changes seen at this point in the project. He stated that because the garbage trucks would enter at the center entrance, he noted that the current design was best for emergency services access. Rick Pylman noted that bollards would be located in numerous locations in order to discourage vehicles from traveling on the bicycle /pedestrian path. Commissioner Kjesbo asked if there would be a control gate within the structure. Rick Pylman responded that a control gate would be internal to the parking structure and vehicles would not have to back out onto the Frontage Road. George Ruther asked Robin Ellerby to discuss the reduction of height on the south side of the project. Ellerby noted that the height of the project was reduced six feet in the front of the building, with an elimination of retaining walls on the south side of the building. She noted that the building terraces on the southwest corner of the building. Commissioner Kurz stated that the project has changed, with many elements adding positive change. He stated that the mass has changed and undulation of the road and building facade has been positive. He said this is the most that could be done with the exterior to keep what is occurring on the interior of the building. Commissioner Schneidman agreed with Commissioner Kurz. Commissioner Viele had no comment. Commissioner Cartin asked about the rockfall hazard mitigation for the project. George Ruther responded that HP Geotech Services was retained to help with this project. Their analysis was that this is a high severity rockfall hazard, which requires mitigation. The applicant could choose from including installation of mesh wire over the rocky areas or installation of fencing in a number of different locations. The consultants were reviewing the options for mitigation efficiency, cost, aesthetics and access. Without concern for aesthetics, all the options are equal. A 10 -15 foot fence could be installed at the north side of the project or across Lions Ridge Loop, which would run approximately 900 feet in length. He said while not as aesthetically pleasing, the fencing option will be the best mitigation measure for this location. Commissioner Kurz asked about the potential for rocks to actually fall. George Ruther responded that the hazards were quantified but the likelihood and timeliness of rockfall was not explored. Ruther added that there is 90% confidence that should a rock fall from the north side of the project, the building would be able to absorb the impact without major damage. Commissioner Kjesbo asked if precedence is being set with this type of mitigation for future mitigation. George Ruther stated yes, a precedence could be set with this approval. He noted that the applicant was told to consider a masonry wall, but this option is cost prohibitive. He also discussed how situations vary and mitigation varies with each situation. He noted that the trash solution is great, as are the changes to the south side of the building. He said the changes to the clubhouse are very positive. He said the stepping up of the building only occurs for the front of the building then the rest is 5 stories. He suggested removing two storied in the middle portion of the building. \n Page 2 3/16/2010 \n 3 -2 -2 \n Commissioner Pierce stated that he looked down on the valley from the mountain this weekend. He said despite all efforts to appear smaller, it is still a very large building with appearance of just that. Jim Lamont, Vail Homeowners Association, said that while a fence is containing rocks to the north side, a fence should be installed on the south side to contain people from running across the highway. He said this is jamming too much onto the site with this kind of density. He said three or four high rise buildings would be more defensible than this current scheme. Lamont stated that the rock retaining wall in East Vail was built after a rockfall hazard was identified by the State. He suggested that Lions Ridge Loop be abandoned behind the building and be used as a location for rockfall mitigation net. He said there is no reason for Lions Ridge Loop to be a through street. He asked if there is any information on requiring pedestrian circulation to the other side of the highway. George Ruther responded that a pedestrian overpass is noted in Public Works studies but there continues to be an issue with where the pedestrian overpass would terminate on the south side of the highway. Commissioner Viele suggested that there is an element of human choice in crossing the highway. One does not choose to be hit by a rock but one might choose to cross the highway. He said there needs to be responsibility of individuals. Jim Lamont continued by stating that preventing crossing is better than ignoring it. He said that the fire department staging solution concerns him. He said he would like to see an independent, not affiliated with the state or town, justification for a two lane roadway for fire access, as best as he can count, three exit points. He said if they can drive in from either end, he doesn't understand the need for a two lane road. He said there are other places in the community that highlight the importance of landscaping barriers. He said as the barriers come down at Solaris, he doesn't understand why the Town allowed the building to be so close to the Frontage Road without very much greenway. He expects that much of the fire access is in the highway right -of- way. George Ruther responded that the roadway /fire lane that Jim is referring to is all in the highway right -of -way. Ruther added that they are looking for ways to preserve vertical vegetation at the edge of the south property line. Ruther noted that this occurred at Timber Ridge as well. Jim Lamont added that an independent authority not tied to the Fire Department should review this issue. 20 minutes 2. A request for final review of a final plat, pursuant to Chapter 13 -3, Major Subdivision, Vail Town Code, to allow for a re- subdivision of the Timber Ridge site, located 1280 North Frontage Road /Lots C1 -05, Lions Ridge Subdivision, Filing 1, and setting forth details in regard thereto. (PEC100005) Applicant: Vail Timber Ridge, LLC Planner: George Ruther ACTION: Tabled to March 22, 2010 MOTION: Kjesbo SECOND: Viele VOTE: 6 -0 -0 \n Page 3 3/16/2010 \n 3 -2 -3 \n 20 minutes 3. A request for final review of a variance from Section 12 -6F -6, Setbacks, Vail Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code, to allow for an addition within the side setback, located at 1817 Meadow Ridge Road, Unit 6 /Lot 21, Buffehr Creek Subdivision, and setting forth details in regard thereto. (PEC100003) Applicant: Robert Boymer Planner: Rachel Friede ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Viele VOTE: 6 -0 -0 CONDITION(S): 1. This approval is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. Rachel Friede gave a presentation per the staff memorandum. Bob Boymer did not have anything else to add and made himself available for any questions. Commissioner Cartin inquired into the location of snow storage for the site. Mr. Boymer explained the snow storage operations for the project. The Commissioners generally expressed their support for the variance. There was no public comment. 5 minutes 4. A request for a work session on a major exterior alteration, pursuant to Section 12 -71 -7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail' (West Lionshead), with multiple mixed -use structures including but not limited to, multiple - family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial /retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West rig ht-of-way/U nplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to March 22, 2010 MOTION: Kjesbo SECOND: Viele VOTE: 6 -0 -0 5 minutes 5. A request for final review of conditional use permits, pursuant to Section 12 -71 -5, Conditional Uses: Generally (On All Levels Of A Building Or Outside Of A Building), Vail Town Code, to allow for the development of a public or private parking lot (parking structure); a vehicle maintenance, service, repair, storage, and fueling facility; a ski lift and tow (gondola), within "Ever Vail' (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West rig ht-of-way/U nplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080063) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to March 22, 2010 MOTION: Kjesbo SECOND: Viele VOTE: 6 -0 -0 \n Page 4 3/16/2010 \n 3 -2 -4 \n 5 minutes 6. A request for a final recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to 12 -3 -7, Amendment, Vail Town Code, to allow for a rezoning of properties from Arterial Business District and unzoned South Frontage Road West right -of -way which is not zoned to Lionshead Mixed Use -2, properties known as "Ever Vail' (West Lionshead), located at 953 and 1031 South Frontage Road West and South Frontage Road West right -of -way, (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to March 22, 2010 MOTION: Kjesbo SECOND: Viele VOTE: 6 -0 -0 5 minutes 7. A request for a final review of a variance from 12- 71 -14, Site Coverage, Vail Town Code, pursuant to Chapter 12 -17, Variances, to allow for additional site coverage below grade, within "Ever Vail" (West Lionshead), located at 934 (BP Site), 953 (Vail Professional Building), 1031 (Cascade Crossing) S. Frontage Road / Unplatted; 862 (VR Maintenance Shop) and 923 (Holy Cross Lot) S. Frontage Road / Tracts A and B, S. Frontage Road Subdivision; 1000 (Glen Lyon Office Building) S. Frontage Road / Lot 54, Glen Lyon Subdivision (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC090035) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to March 22, 2010 MOTION: Kjesbo SECOND: Viele VOTE: 6 -0 -0 5 minutes 8. A request for a final recommendation to the Vail Town Council for a proposed major amendment to Special Development District No. 4, Cascade Village, pursuant to Article 12 -9A, Special Development District, Vail Town Code, to allow for the removal of the Glen Lyon Commercial Site, Development Area D, (Glen Lyon Office Building) from the District for incorporation into the properties known as "Ever Vail' (West Lionshead), located at 1000 S. Frontage Road West/Lot 54 Glen Lyon Subdivision, and setting forth details in regard thereto. (PEC090036) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to March 22, 2010 MOTION: Kjesbo SECOND: Viele VOTE: 6 -0 -0 5 minutes 9. A request for a final review of a conditional use permit, pursuant to Section 12 -9C -3, Conditional Uses, Vail Town Code, to allow for the construction of public buildings and grounds (West Vail fire station), located at 2399 North Frontage Road /Parcel A, Resub of Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. (PEC090019) Applicant: Town of Vail Planner: Bill Gibson ACTION: Table to March 22, 2010 MOTION: Kjesbo SECOND: Viele VOTE: 6 -0 -0 \n Page 5 3/16/2010 \n 3 -2 -5 \n 5 minutes 10. A request for a final recommendation to the Vail Town Council for prescribed regulations amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to provide regulations that will implement sustainable building and planning standards, and setting forth details in regard thereto. (PEC090028) Applicant: Town of Vail Planner: Rachel Friede ACTION: Table to April 6, 2010 MOTION: Kjesbo SECOND: Viele VOTE: 6 -0 -0 5 minutes 11. A request for a final recommendation to the Vail Town Council for the establishment of a new special development district, pursuant to Article 12 -9A, Special Development (SDD) District, Vail Town Code, located at 303 Gore Creek Drive, Units 7, 8, 9, 10, 12, 13 (Vail Rowhouses) /Lots 7, 8, 9, 10, 12, 13, Block 5, Vail Village Filing 1, and setting forth details in regard thereto. (PEC090037) Applicant: Christopher Galvin, represented by Mauriello Planning Group, LLC Planner: Bill Gibson ACTION: Table to May 10, 2010 MOTION: Kjesbo SECOND: Viele VOTE: 6 -0 -0 5 minutes 12. A request for a work session to discuss prescribed regulations amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to Title 12, Zoning Regulations, Vail Town Code, and setting forth details in regard thereto. (PEC090017) Applicant: Town of Vail Planner: Rachel Friede ACTION: Table to April 6, 2010 MOTION: Kjesbo SECOND: Viele VOTE: 6 -0 -0 13. Approval of February 22, 2010 minutes MOTION: Kjesbo SECOND: Viele VOTE: 6 -0 -0 14. Information Update It was discussed that the March 22, 2010 hearing would be Commissioners final hearing with the Commission due to being term limited. 15. Adjournment MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published March 5, 2010, in the Vail Daily. \n Page 6 3/16/2010 \n 3 -2 -6 \n 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 16, 2010 ITEM /TOPIC: Work Plan Discussion. PRESENTER(S): Stan Zemler ATTACHMENTS: Areas of Focus \n 3/16/2010 \n �• TOWN OF V PRIORITIZED AREAS OF FOCUS Date: March 16, 2010 To: Vail Town Council From: Stan Zemler, Town Manager Subject: 2010 Work Plan Attached are the priorities ranked by the Town Council (see attached emails). 1. Budget & Capital Management A. Identify and rank capital needs for the next five years by May 1, 2010, B. Continued focus on sustainable operating budget, reduce operating costs and identify appropriate staffing levels. Consider new funding opportunities. 2011 budget process, September 30, 2010, C. Identify operating casts "embedded" in the RETT Fund, and include those in general operating expenses. 2011 budget process, September 30, 2010. 2. Parking and Transportation A. Develop a strategy for opportunities for new parking, complete Ford Park study, LionsHead parking structure study and resolve Frontage Road issues with CDOT. Strategic parking plan adopted by June, 1, 2010. B . Develop parking project for implementation by 2011. C. Work with Eagle County and other municipalities to develop long term strategy for ECG transit, including park and ride locations. Complete by December 31, 2010- 3. Economic Development A. Identify opportunities for projects that can increase our economic diversity. 1- Inventory assets that support economic activity and determine gaps - August 31, 2010. 2. Review the economic impact study for Ever Vail as it relates to economic vitality for Vail, May 2010. 3. Participate in the West Vail master planning with the goal of increasing economic vitality. Complete by end of 2010. \n 3/16/2010 \n I __ -- 4 - 1 - 1\n - B. More discussion on possible utilization of conference center funds. 1. VLMDAC to present concepts at the March 10, 2010 Town Council evening session. 2. Schedule a discussion with Town Council at the April 20, 2010 work session. C. Identify projects and support with funding to enhance the guest experience for ski season 2010 - 2011. 1, Present a plan to the Town Council by July 31, 2010. D. Identify possible additional sources of funds for marketing and events during the 2011 budget process. Complete by September 1, 2010. 1. Review answers to community survey that relate to this topic - July 1, 2010. 2. Schedule a discussion with Town Council at the July 20, 2010, work session, E. Look for new opportunities to bring destination guests to Vail- 1 . Host a community business meeting with Vail Mountain Marketing to present strategies to attract destination guests year -round and solicit feedback for new ideas - April 8, 2010. 2. Create set of programs around the passions at the intersection of outdoor sports /recreation + health /wellness to position Vail as the world -class destination for pursuing these passions and recruit brand partners in these areas for 'leverage - beginning June 30, 2010, through 2011 and 2012. 3. Promote a world -class year -round brand through Vail Mountain Marketing, Commission on Special Events and Vail Local Marketing District collaboration efforts aimed at attracting more destination guests regionally, nationally and internationally - schedule a work session with Town Council, Vail Mountain Marketing and VLMDAC by June 30, 2010. P. Grow sales tax revenue at 1 % above inflation. 1. Implement identified strategies and monitor performance monthly. 4. Affordable Mousing A. Continue efforts to redevelop Timber Ridge. Project approval and DIA by April 30, 2010, closing by May 10, 2010. B. Develop plan for Chamonix site infrastructure playa to Council by May 30, 2010_ \n 3/16/2010 \n 2 4- 1 -2 \r+— 5. Environmental Stewardship A. Improve recycling opportunities for commercial business and homeowners. Residen tsar 1, Work with local trash haulers to implement a voluntary "save as you recycle volume -based trash program, and promote recycling opportunities, along with increased education. a) Complete program design, marketing, order educational materials. April 1, 2010. b) Roll out program. May 1, 2010. c) Visible articles /ad in local paper around recycling education by March 31, 2010. 2. Multi- family residential volume based trash /recycling pilot. a) Grant pending — implementation July 20, 2010. 3. Citizens' Recycling Committee a) Results /recommendations submitted to Council April 20, 2010, 4. USDA Tri- County Waste Diversion Grant (Survey of visitors /residents) a) Complete August 2010, will provide guest feedback on convenience, knowledge and desires related to recycling in TQV. Commercial A. TOV Business Recycling Grant Program — savings from 2000 recycling hauls to go into fund to support business recycling infrastructure (e.g. shared cardboard bailer, remodel of trash area to support recycling hauls, etc.) RFP to be issued (pending Council supplemental approval) April 1, 2010 B. Town of Vail should lead by example (currently: adhere to environmentally sustainable policies within the town — green purchasing, recycling, paper reduction, composting, no idling, supporting and implementing renewable energy projects, green building codes, LEED certified construction projects, ongoing employee and public environmental education). 1. Town waste reduction — expansion of compost pile into three separate processes. Summer 2010. 2. Ensure town code does not conflict with sustainable efforts. a) Solar panel regulations were the major identified barrier — Second reading of updated regulation before Council April 20, 2010. \n 3/16/2010 \n 3 4 -1 -3 \n - C. Implement energy efficient efforts. 1. Town facility -wide audit complete as of March 10, 2010. Preliminary facilities upgrade project selection to begin March 17, 2010; presentation to Council expected May, 2010. 2. Town fuel reduction 5 % goal exceeded by over 3 %, continue to add more fuel efficient vehicles to fleet. a) 'Evaluate additional fuel tank for biodiesel (part of transportation audit by Rocky Mountain Institute, complete June, 2010). \n 3/16/2010 \n 4 Stan Zemler - Re: Good Afternoon From: Kim Newbury To: Stan Zemler Date: 2/23/2010 4:24 PM Subject: Re: Good Afternoon I will try to be consistent, which seems quite novel these days: 1. Workforce Housing - 1. proceed with planning and "first steps" for Chamonix 2. Finalize entitlements for Timber Ridge so they can begin construction! 2. Transportation and Parking - 1. Finish process for Transit Center in Lionshead. Begin work! 2. Review study for parking at east end of Lionshead structure to determine viability of moving forward with increased parking in Lionshead. 3. Budget and Capital Management 1. Finalize our capital priorities—which means focusing council much more deliberately than we've been able to do on our own! Thank you! Kim > >? Stan Zemler 02/23/10 2:07 PM > >> Good Afternoon In order to bring some closure to our recent discussions about 2010 priorities please rank your top THREE areas of focus from the list below and note two or three bench marks you would like to see us achieve by years end . - Guest relations and customer service i - Economic vitality - Budget and capital management - Master Planning Workforce housing - Transportation and Parking - Environmental stewardship Thanks Stan \n 3/16/2010 \n 4 -1 -5 \n file: / /C: \Documents and Settings \SZemler \Local Settings\ Temp\ XPgrpwise \4B84013IYVAIL_COVAIL_P... 2/25/2010 Page 1 of 1 Stan Zemler - Re: Good Afternoon From: Susie Tjossem To: Stan Zem ler Date: 2/23/2010 5;09 PM Subject: Re: Good Afternoon 3 > > Stan Zernler 02/23/ 10 2:07 PM > > 3 Good Afternoon In order to bring some closure to our recent discussions about 2010 priorities please rank your top THREE areas of focus from the list below and note two or three bench marks you would like to see us achieve by years end . 1. Economic vitality Gap analysis...what products /services are we lacking that would help increase lodging occupancy, both summer and winter Create a prioritized project list from this gap analysis (top priority projects with highest /quickest ROI) Package the projects into a $9.4 Mil spending proposal... put it on the ballot Economic Summit for the community. Present the economic data that we are collecting from the outside world... Harsh realities of what we will be Facing the next 5 years. Aging baby boomers, reduction in personal wealth, competition from Beaver Creek which has siphoned off 900,000 destination guests, downsizing vacation spending patterns, frozen capital markets, reduction in Property Tax, construction Use Tax, Real Estate transfer tax etc etc Invest in cultural amenities and special events By definition, cultural amenities include museums, art galleries, libraries, and performing arts. 2. Budget and capital management Plan for reductions NOW Only spend on have to haves..... eliminate nice to haves and department pet projects Guest relations and customer service - Master Planning - Workforce housing - Transportation and Parking - Environmental stewardship Thanks Stan \n 3/16/2010 \n 4 -1 -6 \n file, /IC: \Docurnents and Settings \SZemler \Local Settings\ Temp\ XPgrpwise \4B84OBB5VAIL_COVAIL_.,. 2/25/2010 Page 1 of 1 Stan Zemler - Re: Good Afternoon From: Susie Tjossem To: Stan Zemler Date: 212312010 5:24 PM Subject: Re: Good Afternoon I wasn't finished —it sent itself ;( so add this to my first response Economic Vitality Start Focusing community on a BIG idea that will have far reaching benefits. Goal to bury I -70 between East Vail and West Vail within 15 years. Benefits - Beauty Additional Open space Elimination of one frontage road Reduction of pavement "a highway runs through it" Filter out pollutants from the vehicles Reduction in sand particles /de -icer 1A. Guest relations and customer service This should be included as a strategy for Economic vitality! 3. Parking Put plan together to widen frontage road between Ford Park and LH to increase parking NOW as we wait for EV to happen Put plan together to move tennis facility to Vail Golf Course NOW to increase surface parking at Ford Park >>> Stan Zemler 02/23/10 2 :07 PM > >> Good Afternoon In order to bring some closure to our recent discussions about 2010 priorities please rank your top THREE areas of focus from the list below and note two or three bench marks you would like to see us achieve by years end . - Economic vitality - Budget and capital management - Master Planning - Workforce housing - Environmental stewardship Thanks Stan \n 3/16/2010 \n 4 -1 -7 \n f,Ie://C: \Documents and Settings \SZemler \Local Settings\ Temp\ XPgarpwise \4B84OF56VAIL_COVAIL_P... 2/25 /2010 Page 1 of 1 Stan Zemler - Re: Good Afternoon From: Kevin Foley To: Stan Zemler Date: 3/1/2010 9 :28 PM Subject: Re: Good Afternoon Hi Stan- #1. Budget -10% reduction in salaries /benefits. #2. Workforce housing - timeline for Chamonix project #3. Parking- feasibility for adding to Lionshead structure Thanks for asking! Kevin >>> Stan Zemler 02/23/10 2 :07 PM > >> Good Afternoon In order to bring some closure to our recent discussions about 2010 priorities please rank your top THREE areas of focus from the list below and note two or three bench marks you would like to see us achieve by years end . - Guest relations and customer service - Economic vitality - Budget and capital management - Master Planning - Workforce housing - Transportation and Parking - Environmental stewardship Thanks Sta n \n 3/16/2010 \n 4 -1 -8 \n file: //C :\Documents and Settings \SZem1er \Loca1 Settings\ Temp\ XPgrpwise \4B8C318BVAIL_COVAIL_P... 3/2/2010 Stan Zemler - Re: Good Afternoon From: Margaret Rogers To: Dick. Cleveland; Stan Zemler; Town Council Date: 2/25/2010 8:04 AM Subject: Re: Good Afternoon I support Dick's thoughtful analysis. I would slightly alter the priorities, although they are all important, to place environmental stewardship as third. in that regard I suggest implementation of the two items I raised at the joint PEC /Council meeting, in addition to those previously discussed by our environmental team. Specifically, we should review all our town codes to make sure we have no impediments to those who want to be as green as they want to be. The revised solar panel regulations we discussed at the last council meeting is an example of that. Second, we should institute a system of incentives for homeowners, citizens and guests to recycle, and take other measures which will help preserve the environment. Margaret > >> Dick Cleveland 02/24/10 11:38 AM > >> The following are my three choices in order of importance to me: 1. Budget & Capital Management a. Identify and rank capital need for the next five years. b. Identify funding sources for top items. c. Continue to identify appropriate staffing levels with a goal of reducing operational costs. d. Identify "operating costs" embeded in the RETT fund so we can identify our actual RETT funds available for RETT eligible capital projects. e. Working with VVMC, explore a joint development (with the private sector) of the TOV municipal site as a combined medical office building/ municipal building. 2. Economic Vitality a. Identify a bricks & mortal project that the community is lacking that can increase our economic diversity. b, Force more discussion on the use of the Conference center funds. c. Identify projects for TIF funding in LH that improve the guest experience. d. Identify a funding source for marketing /special events other then the general fund. e. Encourage VRI to increase their marketing to destination guests and expend some TOV marketing funds to identify what the TOV lacks to attract these guests (Wellness program /center, arts/entertainment center, etc.) f. Preserve Timber Ridge by beginniing construction on the East half of the property. 3. Parking & Transportation a. Complete the Ford Park parking analysis and complete the LH garage study (East end new parking). b. Identify and begin construction of actual parking using the VRI $4.3 mm. c. Work with the other cummunitles and the county to find an effective funding /operational model for ECO transit. d. Identify park/ride potential sites. Dick In order to bring some closure to our recent discussions about 2010 priorities please rank your top THREE areas of focus from the list below and note two or three bench marks you would like to see us achieve by years end . Guest relations and customer service Economic vitality - Budget and capital management \n 3/16/2010 \n 4 -1 -9 \n file: / /C: \Documents and Settings\S& rn I er\ Local Settings\ Temp \XPgpwise\4B862FI 3VAIL_COVAIL_P... 2 /25/2010 Page 1 of 1 Stan Zemler - Goad Afternoon From: Kerry Donovan To: Stan Zemler; Town Council Date: 3/2,12010 8:59 AM Subject: Good Afternoon - Economic vitality/Guest relations and customer service -focus on what we do best — exceptional ski town supported by a community filled with exceptional people who enjoy a vibrant summer improve upon these aspects instead of trying to reinvent/move forward with a new and improved economic engine when we don't even know what the fuel of the future will be *BENCHMARK — apply a pioneering guest service /community pride practice to each season (parking text message? 1 -70 live cams in town? Initiate levity ie: SMILE on bus displays?) - Master Planning - identify the buildings /areas /features which have became iconic and have been important to Vail's success - sustain identified areas with a common sense approach and perpetuate those iconic styles when applicable *BENCHMARK - Use Vail's 50 Anniversary to celebrate our physical history - Environmental stewardship - meaningful innervations upon proven practices that empower (not require) the resident and guest to participate in environmental stewardship -the municipal branch of the town should lead by example \n 3/16/2010 \n 4 - 1 - 10 \n file: /C:\Documents and Settings\SZemler \Local Settings\ Temp\ XPgrpwise \4B8CD36AVAIL COVAIL —P... 3/8/2010 Page I of 1 Stan Zemler - Re: Good Afternoon From: Dick Cleveland To: Stan Zemler; Town Council Date: 2,!24/2010 11:38 AM Subject: Re: Good Afternoon The following are my three choices in order of importance to me: 1. Budget & Capital Management a. Identify and rank capital need for the next five years. b. Identify funding sources for top items. c. Continue to identify appropriate staffing levels with a goal of reducing operational costs. d. Identify "operating costs" embeded in the RETT fund so we can identify our actual RETT Funds available for RETT eligible capital projects. e. Working with VVMC, explore a joint development (with the private sector) of the T ©V municipal site as a combined medical office building/ municipal building. 2. Economic Vitality a. Identify a bricks & mortal project that the community is lacking that can increase our economic diversity. b. Force more discussion on the use of the Conference center funds. c. Identify projects for TIF funding in LH that improve the guest experience. d. Identify a funding source for marketing /special events other then the general fund. e. Encourage VRI to increase their marketing to destination guests and expend some TQV marketing funds to identify what the TOV lacks to attract these guests ('Wellness program/center, arts /entertainment center, etc.) f. Preserve Timber Ridge by beginniing construction on the East half of the property. 3. Parking & Transportation a. Complete the Ford Park parking analysis and complete the LH garage study (East end new parking). b. Identify and begin construction of actual parking using the VRI $4.3 mm. c. Work with the other cummunities and the county to find an effective funding /operational model for ECO transit. d. Identify park /ride potential sites. Dick In order to bring some closure to our recent discussions about 2010 priorities please rank your top THREE areas of focus from the list below and note two or three bench marks you would like to see us achieve by years end . - Guest relations and customer service Economic vitality - Budget and capital management - Master Planning - Workforce housing - Transportation and Parking - Environmental stewardship Thanks Stan \n 3/16/2010 \n 4- 1 -11 \n file: / /C: \Docuinents and Settings \SZernler \Local Settings\` I' emp\ XPgrpwise \4B850FCAVAIL_COVAII.._... 2/24/2010 Page 2 of 2 c. Work with the other cummunities and the county to find an effective fund ing/operational model for ECB transit. d. Identify park/ride potential sites. Dick In order to bring some closure to our recent discussions about 2010 priorities please rank your top THREE areas of focus from the list below and note two or three bench marks you would like to see us achieve by years end . - west relations and customer service - Economic vitality - Budget and capital management - Master Planning - Workforce housing - Transportation and Parking - Environmental stewardship Thanks Sta n \n 3/16/2010 \n 4 - 1 - 12 \n file:HCADocuments and Settings \SZemler \Locat Settings\ Temp\X Pgrpwise \4B8BB4F5VAIL_COVAIL 318/2010 Page I of 2 Stan Zemler - Re: Good Afternoon From: Andy Daly To: Dick Cleveland; Stan Zemler; Town Council Date: 3/1/2010 12;37 PM Subject: Re. Good Afternoon I I also endorse Dick's priorities with some minor modifications and while I agree with Margaret on the significanxce of our Environmental agenda, I would really add it as our fourth priority since limiting our choices to three is strictly a randon decision which we are free to alter through consensus. Here are my suggested modifications. 1. Budget and Capital Management- believe it is critical that we focus on and develop solutions to the nearly $4 million shortfall in revenue that hits us in 2011 and continues for the next 3 -4 years. Better that we begin to address it now through efforts to grow income and /or reducing expenses since our need for our reserves for maintaining capital infrastructure, as identified in our five year forcast, indicates substantial shortfalls by year five with no new major capital projects included. 2. Economic Vitality- within this catagory I would suggest it would be appropriate to include guest service since we are a resort community and our long term economic vitality depends to a large degree an the type and qualtity of the resort experince that we offer to our guests. We all acknowledge that our guest arrival experience is not world class and so we need to focus on providing better information to our guest as they come into our valley so they are able to make better decisoions on parking and lift access as well as timely departure info on I -70 road traffic at the end of the day. Organizing more activities on late Saturday afternoons to keep front rangers in town could provide them greater conveniience by keeping them out of horrendous traffic while increasing our sales tax revenue. They put up with more parking hassels and cost, longer walks to the lifts, more expensive on mountain food and beverage than many that visit other resorts, We need for them to feel more appreciated. This should not be expensive in terms of capital since the greater cost will be keeping the high quality destination guests that have been so critical to the success of Vail. As Dick mentions, we must focus on the destination guest since it is these visitors along with second homeowners and locals that pay for the services and experiences that the TOV is able to provide. Currently much of what CSE and VLMD focus their energy on is front range business since we saw that market as the easiest to access and most responsive to near term stimulation to fill the void left by the down turn in destination guests. Without alienating our front range visitors, we must quickly return our focus to our primary destination markets with the objective of growing sales tax revenue by at least 1% above the inflation index. > >> Dick Cleveland 02/24/10 11:38 AM > ?> The following are my three choices in order of importance to me: 1. Budget & Capital Management a. Identify and rank capital need for the next five years. b. Identify funding sources for top items. c. Continue to identify appropriate staffing levels with a goal of reducing operational costs. d. Identify "operating costs" embeded in the RETT fund so we can identify our actual RETT funds available for RETT eligible capital projects. e. Working with VVMC, explore a joint development (with the private sector) of the TOV municipal site as a combined medical office building/ municipal building. 2. Economic Vitality a. Identify a bricks & mortal project that the community is lacking that can increase our economic diversity, b. Force more discussion on the use of the Conference center funds. c. Identify projects for TIF funding in LH that improve the guest experience. d. Identify a funding source for marketing /special events other then the general fund. e. Encourage VRI to increase their marketing to destination guests and expend some TOV marketing funds to identify what the TOV lacks to attract these guests (Wellness program/center, arts /entertainment center, etc.) f. Preserve Timber Ridge by beginning construction on the East half of the property. 3. Parking & Transportation a. Complete the Ford Park parking analysis and complete the LH garage study (East end new parking), b. Identify and begin construction of actual parkin using the VRI $4.3 mm. 3/16/2010 \n 4 -1 -13 \n file://C: \Docu rents and Settings \SZernier \Local Settings \Temp\XPgrp ise \4B8BB4F5VAIL_CCIVAIL 3/1/2410 Page 2 of 2 c. Work with the other cummunities and the county to find an effective funding /operational model for ECO transit. d. Identify park /rude potential sites. Duck In order to bring some closure to our recent discussions about 2010 priorities please rank your top THREE areas of focus from the list below and note two or three bench marks you would like to see us achieve by years end . - Guest relations and customer service - Economic vitality Budget and capital management - Master Planning Workforce housing - Transportation and Parking - Environmental stewardship Thanks Stan \n 3/16/2010 \n 4- 1 -14 \n fileWC: \Documents and Settings \SZemler \Local Settings\ Temp\ XPgrpwise \4B8BB4F5VAIL —COVAIL_P... 3/1/2010 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 16, 2010 ITEM /TOPIC: Five -Year Capital Plan Discussion. PRESENTER(S): Judy Camp ACTION REQUESTED OF COUNCIL: Review and discuss the attached memo and worksheets reflecting the current five -year capital plan. Respond to staff recommendations regarding capital planning. Direct staff regarding changes you would like to see and /or additional information you would like to have for additional discussion and /or for adoption of a five -year plan on April 20th. BACKGROUND: Capital planning is one of Council's areas of focus to be included in the visioning document and the work plan. The attached memo and worksheets provide a framework for discussion of your capital priorities over the next five years. STAFF RECOMMENDATION: See separate memo and spreadsheets. ATTACHMENTS: five -year cap \n 3/16/2010 \n MEMORANDUM To: Town Council From: Stan Zemler Judy Camp Kathleen Halloran Date: March 10, 2010 Subject: Long -term Strategic Capital Plan Background This memo and the attached worksheets are intended to provide a framework for discussion leading to adoption of a 5 -year capital plan. This plan will be tailored to coincide with the visioning document being drafted and will be subject to annual review during the budget process. There are several sources available for funding and managing capital expenditures in the Town of Vail: — Capital Project Fund for all projects that do not fit into another, more restrictive fund — Real Estate Transfer Tax (RETT) Fund for open space, parks, recreation, and environmental sustainability. RETT Fund revenue is also used to pay for operating expenses falling into those categories. — Heavy Equipment Fund for ongoing replacement of vehicles and equipment except buses and fire engines. This is an internal services fund with an annual replacement costs charged to the departments using the vehicle and equipment. — Vail Reinvestment Authority for capital improvements within and /or with nexus to the LionsHead tax increment financing (TIF) district — Conference Center Funds may be released for capital spending if approved by the voters Five -year projections were included in the 2010 budget book for the Capital Projects and RETT Funds. Staff has updated the five -year projections for actual 2009 results and the first reading of the supplemental appropriation approved on March 2n The five -year projects show the Capital Projects Fund running out of money some time in 2012 unless additional funding is provided or projects are deleted. Our outstanding bonds will be fully paid at the end o 2012 and we estimate $20 million of funding could be available for capital projects beginning in 2013 if we were to issue bonds with the same debt service as we currently have. This funding is not included in any of the projections presented here. The RETT Fund, on the other hand indicates a fund balance of $2.7 million remaining at the end of 2014 based on current assumptions. The Vail Reinvestment Authority has only one project in process at this time, the $10 million LionsHead Transit Center, plus a feasibility study authorized for a LionsHead parking structure addition. It is estimated approximately $22 million of bonding capacity is available from TIF to do a major project or series of projects in the near future. If $22 million were bonded, an additional $1.0 million would be available to be spent annually or accumulated for future projects. The Conference Center Fund currently has a fund balance of $9.3 million, which could be available for a major capital project if approved by the voters. \n - 1 - 3/16/2010 \n 5 -1 -1 \n Other available funding not shown in current five -year projections includes $4.3 million pledged by Vail Resorts for incremental new parking. Analysis of Current Five -Year Capital and RETT Fund Projections Staff has organized the projects currently included in the Capital Projects and RETT Funds into the following categories which may tie back to the town's goals relating to capital investment: I. Maintain Town Assets One of Council's most basic goals for capital spending is adequate maintenance of town assets and protecting the quality of those assets. Ongoing capital maintenance has an average annual cost of approximately $3.6 million to the Capital Projects Fund and $2.7 million to the Real Estate Transfer Tax Fund. These expenditures include capital repairs to the parking structures, streets, town facilities, information technology, upkeep of the town's employee housing units, park and landscape maintenance, forest health programs, environmental sustainability programs, playgrounds and recreation path maintenance. II. Enhance Town Assets The enhancement of town assets extends beyond normal upkeep or replacement. Staff considers this category a significant improvement of a currently -owned asset. For example, streetscape was a major enhancement to the reconstruction of several roads. The capital projects falling within this area would tie directly to areas of focus identified by Council in the visioning document. Some of the projects listed within this category include projects already committed to by Council within the current budget: landscape medians and variable message signs on the frontage road near Solaris, Four Seasons and the Ritz as part of the development agreements (and shared financing from the developers). Other committed dollars include improvements of the town's recreational facilities managed by the Vail Recreation District (VRD). These projects include improvements to the golf course clubhouse, Dobson Ice Arena, Ford Park Tennis Center, Youth Services, Gymnastics Center, and the athletic fields at Ford Park. These projects are reviewed annually with the VRD, and are subject to approval and appropriation by Council as a part of the annual budget process. III. Create New Assets This category by definition involves the construction of a new capital asset for the town. These projects would also tie directly to areas of focus identified by Council in the visioning document. Council has already approved several of these projects currently included in the budget for the next year or two. These projects include the West Vail Fire Station, LionsHead Transit Center, construction of employee housing at Arosa Drive, and redevelopment of Timber Ridge. Revenue The attached worksheets also show revenue a little differently than our budget model. First, dedicated funding such as bus grants are shown as an offset against the project cost. In the Capital Projects Fund, all other revenue is considered "Recurring Annual \n -2- 3/16/2010 \n 5 -1 -2 \n Revenue" and includes: sales tax (39% of total); construction use tax; lease revenue; and earnings on investments. In the RETT Fund, revenue from major redevelopment projects is separated from recurring annual revenue, which in turn includes: real estate transfer tax and recreational amenities fees from non - redevelopment projects; VRD loan repayment through 2013; lottery proceeds; and earnings on investments. Projects Not Included The following projects are not included in the five -year projections: Chamonix Site Development East Vail Fire Station Remodel Town Shop Improvements Creekside Housing Major Remodel Municipal Building — HVAC Renovation Simba Run Underpass Frontage Road — LionsHead N. Frontage Road — East Vail Frontage Road — Ford Park North Frontage Road — West Vail Main Vail Round -about Major Reconstruction West Vail Round -about Major Reconstruction Observations — Capital Projects Fund — In 2010 the cost of maintaining town assets including debt service exceeds the amount of recurring annual revenue received. — In 2011 and 2012, the cost of maintaining town assets including debt service is more than covered by recurring annual revenue with some additional revenue available for enhancements but not enough to cover all planned enhancements — By 2013, there is no longer a debt service requirement and annual revenue fully covers maintenance, but not enhancements, which includes $7.3 million expenditure for neighborhood road reconstruction in East Vail. — In 2014, again with no debt service requirement, annual revenue completely covers planned expenditures for maintenance, enhancement, and new assets identified for that year. Observations — RETT Fund — The costs of operating and maintaining the town's RETT Fund programs and assets are fully covered by total revenue including one -time revenue from redevelopment in all five years of the projection. — Although some enhancements are covered by revenue expected in the same year as the expense, most enhancements as well as the one projected new asset (public restrooms in 2011) would be funded from the $13.2 million fund balance currently on the books. — By the end of the planning horizon, $2.7 million will remain in fund balance and total annual revenue will be essentially equal to the annual cost to operate and maintain RETT Fund programs and assets, with no additional funding available for enhancement or new assets. \n -3 - 3/16/2010 \n 5 -1 -3 \n Conclusions — The current path for the Capital Projects Fund is not sustainable without new revenues, reductions in proposed projects, and /or bonding — The "unfunded" project list will also require a new revenue source and /or bonding if any of these previously identified projects are of a high enough priority for Council to want to consider them — Based on current assumptions, the RETT Fund can accommodate the operating expenses and capital expenditures planned. Key Issues Staff has identified the following key issues for discussion: Goals Staff has developed the following goals for the next two to five years: Goal #1 Maintain the town's valuable infrastructure and town -owned amenities to standards consistent with a premier mountain resort community Goal #2 Enhance and /or add public infrastructure and new amenities as appropriate to support the town's objectives for: customer service and guest relations; well- rounded community; economic development; parking; housing; and environmental sustainability. Goal #3 Assure necessary funding is available to maintain, enhance, and provide new amenities in support of the two goals stated above. These goals recognize the need first to maintain what we have; second to enhance or add new amenities based on Council's strategic priorities and finally to assure funding. Does Council agree with these goals? If not, how should they be modified? Fund Balance What is the appropriate use of fund balance accumulated in the Capital Projects and RETT Funds? Should there be a minimum fund balance required in these funds as there is in the General Fund? Or is the amount of reserve held in the General Fund sufficient to cover major unforeseen capital items in an emergency? Staff believes the General Fund balance of $18.6 million budgeted for year -end 2010 is a sufficient amount to cover unforeseen capital items as well as a General Fund shortfall. In addition, any funds committed in one year for payment in the next year are appropriated in the current year, in effect reserving fund balance for the required subsequent payment. (Example: buses recently ordered for delivery in 2011 are appropriated in the 2010 budget, thereby assuring that amount will remain in fund balance until needed in 2011.) Does Council agree the General Fund balance is sufficient to cover emergencies in all funds and it is not necessary to establish a separate minimum fund balance in the Capital Projects and RETT Funds? Use of Annual Revenue and Accumulated Fund Balance in Capital Projects and RETT Funds Staff also believes it is appropriate to use recurring annual revenue for operating expenses in the RETT Fund and for recurring annual capital maintenance in both the \n -4- 3/16/2010 \n 5 -1 -4 \n RETT and Capital Projects Fund. Fund balance in those funds should be reserved for enhancements and /or new projects. The RETT and Capital fund balances may be set aside as a way to pay for enhancements and /or new assets planned for the future. Does Council agree fund balance should not be used for annual operations or annual recurring maintenance, but may be used for enhancements or new projects? Use of Available Funds A common approach to funding capital projects is first to use restricted revenue and then to use less restricted revenue. For example, TIF funds can only be used for capital projects within the LionsHead district or with nexus to it; whereas revenue in the Capital Projects Fund may be used for any capital project within the town regardless of location. Therefore, under this philosophy, if Council chose to expand the LionsHead parking garage, funds to do so would come from the TIF revenue, not the Capital Projects Fund. Similarly, capital improvements to the existing LionsHead structure, which have previously come from the Capital Projects Fund would come from the TIF revenue Does Council want staff to apply the concept of funding first from the most restrictive source and then the more general source? Impact of new projects and /or enhancements on operating costs New projects and /or enhancements are often accompanied by annual operating and /or capital maintenance costs. In some cases, such as energy efficiency programs, operating costs may be reduced. To the extent possible, staff includes additional operating costs in the Five -Year General Fund projection. Staff plans to request approval of detailed operating costs at the same time a construction bid is awarded for a major project. Does Council agree with this process for identifying and approving operating costs related to capital projects? \n -5 - 3/16/2010 \n 5 -1 -5 \n Capital Projects and RETT Fund Spending Trees and Forests 2% Environment 3 Fire Equipment Public Art 2% 1 Information Technology and Communications Equipment 3% Work Force Housing 4% Streets and Roads 29 Transit 4% Parking 5% Recreation Facilities 5% Paths and Trails 5% Debt Service and Timber Ridge Guaranty Parks, Playgrounds, Landscaping 8% and Gardens 16% Town Buildings 13% \n 6/16/2010 \n 5 - 1 - 6 \n Town of Vail Capital Projects and RETT Fund Spending 2010 2011 2012 2013 2014 Streets and Roads 3,624,525 4,952,639 8,660,000 8,770,000 1,215,000 Parks, Playgrounds, Landscaping and Gardens 2,728,076 4,804,296 3,621,372 1,782,739 1,835,776 Town Buildings 4,121,331 3,304,900 2,715,000 992,000 1,005,000 Debt Service and Timber Ridge Guaranty 3,198,959 2,279,572 2,088,346 - - Paths and Trails 504,268 2,403,745 1,317,583 107,048 110,000 Recreation Facilities 2,017,536 1,299,440 529,940 165,092 263,725 Parking 486,000 819,000 1,055,000 860,000 920,000 Transit 2,310,214 1,231,300 70,000 30,000 324,000 Work Force Housing 1,227,818 554,000 500,000 500,000 500,000 Information Technology and Communications Equipment 762,792 329,000 306,000 771,500 694,500 Environment, Streams, and Water Quality 1,016,234 350,000 350,000 350,000 350,000 Fire Equipment - 570,000 590,000 - 620,900 Trees and Forests 392,843 330,000 330,000 330,000 330,000 Public Art 552,921 167,712 170,343 173,053 175,845 Total 22,943,517 23,395,604 22,303,585 14,831,432 8,344,746 \n 3/16/2010 \n 5 - 1 - 7 \n Town d Vail Long -term Capital Strategy Capital Pm d' Funtl Remaining Remaining Remaining 11,458,863 Recurring C rre en unt Funtls Current Funtls Curren[ F untl s Beginning Annual (Use of Funtl (Use of Funtl (Use of Funtl Funtl Income Maintain Town Assets Balance ) Enhancement of Town Assets Balance ) New Assets Balance Balance 2010 Bus Shelters $ 27,000 Comm Dev Interactive Permit software $ 225.000 West Vail Fire Station - Planning / Design 2,997,452 Parking Structures 486,000 Library Self -Check System 90,000 West Vail Fire Station - Funding from GF 2,997,452 Facilities 1,073,000 Libmr Self -Check System Funding 90,000 Arosa Drive - Duplex for Emplo ee Housin 280,338 Creekside Housing Improvements 110,582 West Meadow Drive 64,389 Arosa Drive - Duplex for Employee Housing 280,338 Vail Village Inn Condo Roof TOV Portion 17,000 village Streetscape 752,389 Bu -down Program 552,118 Street Light Improvements 67,500 Vnlege Streetscape - Reimbursed "m "" "1Four Sees 444.000 Buydown Program Funded by Pay tin -Lieu 186,000 Ca ital Street Maintenance 730,000 Nei hborhood Road Reconstruction 1,279,469 Bu -down Fragrant Funded by Pay -in -Lieu 186,000 Audio Visual (Council video,Security, PD car video) 33,879 Neighbanc,ad Bridge Reconstruction 150,000 Variable Message Signs / Way- Finding Improvements 193,653 Document Imo in 130,592 Timber Ridge Le al/Zonin 48.780 1 -70 Noise 281,680 Software Licensing 37,000 Manor Vail Street Plan 83,800 Chamonix Area Planning 50,000 Hardware Purchases 93,000 Manor Vail Street Plan - Develo er funded ( 83,800 ) Impact Fee study 21,645 Data Center (Computer Rooms) 15,000 Website and e- commerce 12,000 Comm Dev ArcGIS System 25,700 Fiber Optics in Buildin s 21,000 Network upgrades 30,000 Computer Aided Dispatch (CAD) RMS Project 55,000 Live Scan Interface 28,500 Live Scan Interlace - gcmt funding 28,500 Annual Maintenance 2,964,253 Replace Buses 2,283,214 Debt Service 2,273,959 Timber Ridge Debt Service Guarantee 925,000 7,181,500 2010 Total Committed 7,521,426 (339,926) 2010 Enhancements 2,076,027 (2,415,953) 2010 New Assets: 2,024,096 (4,440,049) (4,440,049) Remaining Remaining Remaining 8,100,224 Recurring Current Funtls Current Funtls Current Funtls Beginning Annual (Use of Funtl (Use of Funtl (Use of Funtl Fund Income Maintain TOwn Assets Balance Enhancement of Town Assets Balance New Assets Balance Balance 2011 Bus Shelters 27,900 Fire Truck Rebuild / Refurbish 570,000 West Vail Fire Station - Planning / Design 2,800,000 Parking Structures 819,000 Neighborhood Road Reconstruction 1,800,000 West Vail Fire Station - Funding from GF (661.548) Facilities 450,000 Neighborhood B a - rid Reconstruction 1,050,000 Bu down Pr ram 500,000 Building Rermidds 54,900 Funding for Bridge Fetl'I Grants (828,000) Variable Message Signs / Way- Finding Improvements 130,000 Creekside Housing Im ra ments 54,000 I -70 Noise 751,639 Street Light Improvements e 67,500 C-pit I Street Maintenance 1,153,500 Docuent Imaging 110,000 Software Licensin 15,000 Hardware Purchases 65,000 Data Center Com uter Roams 17,000 Website and e- commerce 27,000 Fiber Optics in Buildings 17,000 Network upgrades 21,000 Computer Aided Dispatch (CAD) RMS Project 57,000 Annual Maintenance 2,955,800 Re lace Buses 1,203,400 Rep /ace Buses - Funded by Fed'I Grants (600.000) Debt Service 2,279,572 7,489,500 2011 Total Committed 5,838,772 1,650,728 2077 Enhancements 2,592,000 (941,272) 2071 New Assets: 3,520,091 (4,461,363) (4,461,363) \n 3/16/2010 \n 5 -1 -8\n e Town of Vail Long -term Capital Strategy Capital Pm d, Funtl Remaining Remaining Remaining 2,587,313 Recurring Current FUntls Current FUntls Current FUntls Beginning Annual (Use of Fund (Use of Funtl (Use of Fund Funtl Income Maintain Town Assets Balance) Enhancement of Town Assets Balancel New Assets Balancel Balance 2012 Bus Shelters 30,000 Fire infrastructure im -amts Main Vail station 975,000 Bu -down Pro ram 500,000 Parking Structures 1,055,000 Neighborhood Road Reconstruction 5,575,000 Variable Message Signs / Way- Finding Improvements 135,000 Facilities 1,290,000 Nh ei borh on oad Bridge Recstruction 1,650,000 1 -70 Noise 250.000 Donovan Park Pavilion 450,000 Radio Equipment replacement (PW, Pub. Safety) 48.000 Street Light Improvements 50,000 Hybrid Bus B,ttery Replacement 40,000 Capital Street Maintenance 1,000,000 Fire Truck Rebuild / Refurbish 590,000 Document Imaging 30,000 Software Licensing 15,000 Hardware Purchases 48,000 Data Center Computer Roams) 19,000 Website and e- commerc 29,000 Fiber O tics in Buildin s 23,000 Network upgrades 35,000 Compute, Aided Dispatch (CAD) RMS Project 59,000 Annual Maintenance 4,723,000 Debt -i.e S 2,088,346 7,623,500 2012 Total Committed 6,811,346 812,154 2012 Enhancements 8,288.000 (7,475,846) 2012 New Assets: 885,000 (8,360,846) Remaining Remaining Remaining (5,773,533) Recurring Current FUntls Current FUntls Current FUntls Beginning Annual (Use of Fund (Use of Fund (Use of Fund Funtl Income Maintain Town Assets Balance ) Enhancement of Town Assets Balance ) New Assets Balance Balance 2013 Bus Shelters 30,000 Audio Visual (Council video. Security, PD car video) 437,500 Buy -down Program 500,000 Parkin Structures 860,000 Nei hborhoad Road Reconstruction 7,300,000 -70 Noise 250,000 Facilities 705,000 TOV Strategic Planning 40.000 Building Remodels 67,000 Donovan Park Pavilion 220,000 Street Li ht Improvements 50,000 Capital Street Maintenance 1,170,000 Document 1-ging 30,000 Software Licensing 65,000 Hardware Purchases 48,000 Data Center (Computer Roams) 21,000 Website and e- commerce 31,000 Fiber Optics in Buildings 18,000 Network upg,od.s Morro Computer Aided Dispatch (CAD) / RMS Project 61,000 Annual Maintenance 3,436,000 Debt Service 7,761,500 2013 Total Committed i 3,436,000 4,325,500 2013 Enhancements 1 7,737,500 (3,412,000) 12013 New Assets: 790,000 (4,202,000) \n 3/16/2010 \n 5 -1 -9tn 9 Town of Vail Long -term Capital Strategy Capital Pm d, Funtl Remaining Remaining Remaining (9,975,533) Recurring Current FUntls Current FUntls Current FUntls Beginning Annual (Use of Funtl (Use of Funtl (Use of Funtl Funtl Income Maintain Town Assets Balancel Enhancement of Town Assets Balancel New Assets Balancel Balance 2014 Bus Shelters 30,000 Audio Visual (Council Ads. Security, PD car video) 437,500 Buy -down Program 500,000 Fl arkimg Structures 920,000 Hybrid Bus Baaey Replacement 294,000 I-70 Noise 250,000 Facilities 1,005,000 Street Light Improvements 50,000 Capital Street Maintsnanc 915,000 Fire Truck Rebuild / Refurbish 620,900 Document Imaging 30,000 Software Licensin 75,000 Hardware Purchases 50,000 Wsbsite and e- commerc 12,000 Network upgrades 40,000 Computer Aided Dispatch (CAD) / RMS Project 50,000 Annual Maintenance 3,797,900 Debt Service 7,904,135 1 12014 Total Committed 3,797,900 4,106,235 12014 Enhancements 731,500 3,374,735 12014 New Assets: 750,000 2,624,735 \n 3/16/2010 \n 5- 1 -10\n 10 Town of Vail Long Term Capital Strategy Remaining Remaining Remaining 13,174,275 Recurring Current Funtls Current Funtls Current Funtls Beginning Annual Retlev. (Use of Fund_ (Use of Fund (Use of Fund Fund Income Revenue Maintain Town Assets Balance Enhancement of Town Assets Balance, Assets Balance ) Balance 2010 Operating apens Annual Park and Landscape Maintenance $ 1,323,478 Timber Ridge -Buffehr Creek Rd separation $ 15,000 Management Fee to General Fund (5 %) 214,150 Stephen's Park Stream Repairs 66,000 Forest Health Management 265,000 Stephen's Park Grant 6.000 Environmental Sustainability 378, 160 East Vail berm waterline relocation 101,500 Environmental Sustainability -grant for survey Easf Vail berm waterline relocation 3,000 eimbursementc 20.000 Public Art- Operatin 85.157 ADA Compliance w /VRD 25,000 Subtotal 2,262,945 Greenhouse 5,000 Fronts a Road Bike Lanes/Trails 119,268 Capital apentlitures Ford Park Master Plan 328,017 Rec. Path Capital Maint 170,000 Seibert Circle 17,774 Tree Maintenan 127,843 Raw Water /Irri ation Control 366,493 Street Furniture Replacement 22,500 Ka ak Take -out 10,000 Park / Pla r and Capital Maintenance 11.5,000 Stream Tract Encroachment Sm, 14,081 Bald Mounts n Underpass Maintenance 200,000 Red Sandstone Park - Per Safet plan 464,000 Alpine Garden Su port 55,620 Public Art - General pro ram /art 221,816 Black Gore Creek Sand Miti ation 90,000 Foblio Art - Morales relocation 164,728 Subtotal 7896 0,3 Public Art- Winterfest 63,446 Public Art- Winterfest Contributions 6,000 Landsca a Medians 190,311 VRD Mana ed Assets Golf Course Irri ation - VRD's portion Golf Course Irri anon 22,000 Golf Course Clubhouse, Starter Shack, etc. 5fi2,450 Golf Course -Other lm ro ents 575,100 Dobson Ice Arena 240,000 Ford Park /Tennis Center Improvements 290,986 Youth Services 25,000 G mnastics Center 25,000 Nature Center 10,000 Recreation Enhancement Account 242,000 (120,000) Rec Enhancement Funded by Golf Course Lease (242,000) 1,747,402 2,863,000 Annual Maintenance 3,043,908 1,566,494 2010 Enhancements 3,890,970 (2,324,478) 2010 New As Sets: (2,324,476) (2,324,476) \n 3/16/2010 \n 5- 1 -11\n 11 Town of Vail Long Term Capital Strategy Remaining Remaining Remaining 10,729,799 Recurring Zran'Fund. Current Funtls Current Funtls Beginning Annual Retlev. (Use of Fund_ (Use of Fund (Use of Fund Fund Income Revenue Maintain Town Assets Balance ) Enhancement of Town Assets Balance ) New Assets Balance Balance 2011 Operating apen Annual Park and Landscape Maintenance $ 1,363,182 Trailhead Development / Improvement 24,000 Public Restrooms 670,000 Management Fee to General Fund (5 %) 178,050 ADA Compliance w / VRD 10,000 Forest Health Management 265,000 Frontage Road Bike Lanes/Trails 2,275,000 Environmental Sustainability 250,000 Ford Park Master Plan 2,150,000 Public An - Operating 87,712 Ford Park Improvements 200,000 Subtotal 2,143,994 Booth Creek Playground 15,000 Booth Creek Park redevelopment 50,000 Capital Eventlitures Public Art - General program /art 80,000 Rec Path Capital Maint 104,745 Tree Maintenance 65,000 VRD - Managed Assets Street Furniture Replacement 22.500 Golf Course Clubhouse, Starter Shack, etc. 900,000 Park / Pla round Ca ital Maintenance 90,000 Golf Course- Other Improvements 50,000 Al vine Garden Su ort 65,564 Dobson Ice Arena 15,000 Black Gore Creek Sand Mitigation 100,000 Ford Park / Tennis Center Improvements 200,000 Subtotal 947,809 Recreation Enhancement Fund 124,440 Rao Enhancement Funded by Golf Course (124,400) Lease 1,793,879 2,070,000 Annual Maintenance 2,597,753 1,272,126 2011 Enhancements 5,969,040 (4,696,914) 2011 New Assets: 670,000 (5,366,914) (5,366,974) Remaining Remaining Remaining 5362,885 Recurring Current Funtls Current Funtls Current Funds Be in Annual Retlev. (Use of Fu (Use of Fund (Use of Fund Fund Income Revenue Maintain Town Assets Bala ntl nce Enhancement of TOwn Assets Balance ) New Assets Balance ) Balance 2012 Operating apens Annual Park and Landscape Maintenance 1,431,341 Trailhead Development / Improvement 50,000 Management Fee to General Fund (5 %) 162,250 ADA Compliance w/ VRD 10,000 Forest Health Management 265,000 Frontage Road Bike Lanes(Trails 1,150,000 Environmental Sustainability 250,000 Main Vail Roundabout pavement apron 130,000 Public Ad- Operating 90,343 Booth Creek Play round 385,250 Subtotal 2,198,934 Booth Creek Park redevelopment 1,340,000 Public Art - General program /art 80,000 Capital apenditures Rec. Path Capital MAnt 117,583 VRD Managed Assets Tree Maintenance 65,000 Golf Course Clubhouse, Starter Shack, etc. 2,912 Street Furniture Replacement 25,000 Golf Course- Other Improvements 11863 Park / Playgrcund Capital Maintenance 80,000 Dobson Ice Arena 58,796 Alpine Garden Support 67,531 Ford Park /Tennis Center Improvements 309,382 Black Gore Creek Sand Mitigation 100,000 Gymnastics Center 1,582 455,114 Nature Center 8.517 Recreation Enhancement Fund 126,888 Rec Enhancement Funded by Golf Course Lease 126.888 1,852,550 1,679,450 Annual Maintenance 2,654,048 877,952 2012 Enhancements 3,538,302 (2,660,350) 2012 New Assets: (2,660,350) (2,660,350) \n 3/16/2010 \n 5 -1 -12\0 12 Town of Vail Long Term Capital Strategy Remaining Remaining 2,702,534 Recurring Current Funtls Current Funtls Beginning Annual Retlev. (Use of Funtl (Use of Fund Fund Income Revenue Maintain Town Assets Balance, of Town Assets Balance New Assets Balance 2013 Operating apens Annual Park and Landscape Maintenance 1,474,282 ADA Compliance w/ VRD 10,000 Management Fee to General Fund (5 %) 131,500 Public Art - General program / art 80,000 Forest Health Management 265,000 Environmental Sustainability 250,000 VRD Mana ed Assets Public An- Operating 93053 Golf Course Clubhouse, Starter Shack, etc. 18,390 Subtotal 2,213,835 Dobson Ice Arena 2,784 Ford Park /Tennis Center Improvements 2,214 Capital Expenditures Athletic Fields 2,278 Rec. Path Capital Maint 107,048 Recreation Enhancement Fund 129,426 Tree Maintenan 65,000 Rec Enhancement Funded by GoliLease 129.426 Street Furniture Replacement 25,000 Park /Playground Capital Maintenance 82,400 Alpine Garden Support 69,557 Black Gore Creek Sand Mitigation 100,000 Subtotal 449,005 1,930.827 986,173 Annual Maintenance 2,662,840 254,160 2013 Enhancements 115,66fi 138,494 2013 New Assets: 138,494 138,494 Remaining Remaining Remaining 2,841,028 Recurrin One -time Current Funtls Current Funtls Current Funtls Begin Annual Retlev. (Use of Funtl (Use of Funtl (Use of Funtl Fund Income Revenue Maintain Town Assets Balance Enhancement of Town Assets Balance New Assets Balance ) lance 2014 Operating Expenses ADA Compliance w/ VRD 10,000 Annual Park and Landscape Maintenance 1,518.510 Public Art - General r am /art 80,000 Mana ement Fee to General Fund 5 % 135,750 Forest Health M m ana eent 265,000 Golf Course Clubhouse, Starter Shack, etc. 79,936 Environmental Sustainabilit 250,000 Golf Course -Other lm ro ents 7,896 Public Art- Operatin 95,845 Dobson Ice Arena 11,580 Subtotal 2,265,105 Ford Park /Tennis Center Improvements 9,816 Athletic Fields 12,483 Capital Expenditures Recreation Enhancement Funtl 132,014 Street Furniture Replacement 25.000 Rec Enhancement Funded by Golf Lease 132.014) Park / Playground Capital Maintenance 84,872 Alpine Garden Support 71,644 Black Gore Creek Sand Mitigation 100,000 Rec. Path Capital Maint 110,000 Tree Maintenance 65,000 Subtotal 456,516 1,756,091 988,909 Annual Maintenance 2,721,621 23,379 2014 Enhancements 211,711 (188,332) 2014 New Assets: (188,332) (188,332) \n 3/16/2010 \n 5 -1 -13\0 13 Vail Reinvestment Authority Five -Year Projection 2010 2011 Proposed with Proposed with Construction Construction 2012 2013 2014 Revenue Property Tax - LionsHead TIF $ 2,056,000 $ 2,620,000 $ 3,006,000 $ 3,006,000 $ 3,157,000 Property Tax - Vail Square Metro Districts 376,000 376,000 301,000 301,000 316,000 Project Reimbursement - Earnings on Investments Total Revenue 2,432,000 2,996,000 3,307,000 3,307,000 3,473,000 Operating Expenditures Office Supplies Professional Fees 25,000 25,000 25,000 25,000 25,000 Management Fee 41,120 52,400 60,120 60,120 63,140 Treasurer's Fee - LionsHead TIF 61,680 78,600 90,180 90,180 94,710 Treasurer's Fee -Vail Square Metro Districts 11,280 11,280 9,030 9,030 9,480 Vail Square Metro District Pass Through 364,720 364,720 291,970 291,970 306,520 Total Operating 503,800 532,000 476,300 476,300 498,850 LionsHead Transit Center Project Planning 88,331 Design Development and Construction Documents 681,350 Construction 5,518,650 4,000,000 LionsHead Parking Structure Addition Feasibility Study 65,000 Total Capital 6,353,331 4,000,000 - - - Total Expenditures before Financing 6,857,131 4,532,000 476,300 476,300 498,850 Financing Approved FTA Grant Transferred in From TOV Capital Projects Fund 5,000,000 Transfer from TOV Capital Projects Fund 390,000 Subtotal Financing 5,000,000 390,000 Revenue Over (Under) Expenditures After Financing 574,869 (1,146,000) 2,830,700 2,830,700 2,974,150 Beginning Fund Balance 2,642,210 3,217,079 2,071,079 4,901,779 7,732,479 Ending Fund Balance $ 3,217,079 $ 2,071,079 $ 4,901,779 $ 7,732,479 $ 10,706,629 \n 3/16/2010 \n 5- 1 -14 \n 14 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 16, 2010 ITEM /TOPIC: Information Update. Attachment Only: VEAC / 2009 Accomplishments & 2010 Work Plan Economic Development Councils and Commissions PRESENTER(S): Pam Brandmeyer ATTACHMENTS: VEAC 2009/2010 Economic Development Councils and Commissions \n 3/16/2010 \n MEMORANDUM TO: Vail Town Council FROM: Stan Zemler, Town Manager Judy Camp, Finance Director Kelli McDonald, Economic Development Manager DATE: March 16, 2010 SUBJECT: Vail Economic Advisory Council 2009 Accomplishments and 2010 Work Plan BACKGROUND The Vail Economic Advisory Council (VEAC) was established in 2006 for the purpose of advising the Town Council, Town Manager and the community on economic issues that will sustain, enhance and diversify the town's economy. Members are appointed by the Town Manager and the Council holds public meetings the 2 nd Tuesday of each month. The major functions of the VEAC are as follows: • Adopt and implement an annual work plan • Initiatives to increase economic vitality • Economic lens to Town of Vail issues • Sounding board for the Town Manager MEMBERS The members of the VEAC are: • Andy Daly and Kim Newbury, Town Council members • Greg Moffet and Mia Vlaar, representing the community -at -large • Chris Jarnot and John Garnsey, representing Vail Resorts • Rob LeVine, Pam Stenmark and Brett Schoenfield, lodging representatives • Matt Morgan, Brian Nolan and Steve Kaufman, food and beverage representatives • Rayla Kundolf, Bob McNichols, Laurie Mullen, Tori Franks and Bob Boselli, retail representatives • Michael Kurz and Steve Rosenthal, representing local business organizations • Mike Ortiz from the Vail Recreation District • Alan Kosloff and Joe McHugh, homeowners ATTACHMENTS Attached please find the 2009 Accomplishments and 2010 Work Plan for the VEAC. \n 3/16/2010 \n 6 -1 -1 \n 2009 VEAC ACCOMPLISHMENTS - Adopted the 2009 VEAC Work Plan in February 2009. - Monitored financial reports and lodging occupancy reports monthly providing feedback to the Director of Finance. - Provided recommendations to the Lionshead Transit Center Plan, which is still under review. - Provided recommendations to the Winter and Summer Parking Strategies which were adopted each season. - Provided recommendations to the Vail Environmental Sustainability Strategic Plan which was adopted in January 2009. - Provided recommendations to the Commission on Special Events Strategic Plan which was adopted in August 2009 and reviewed economic impacts of events. - Provided recommendations on the redevelopment of Timber Ridge. Timber Ridge is now moving forward in the application process. - Conducted polls of neighboring businesses seasonally to determine what is working, what is different and suggestions for making things better economically. - Provided input on the 2010 budget which was adopted October 2009. - Provided recommendations to make the Vail All The Love promotion more successful resulting in 3,000 incremental room nights in winter 2008/09 and 7,000 incremental nights in summer 2009. - Engaged in dialogue with VVMC executives to encourage remaining Vail centric, which was agreed to, and provided input on the VVMC economic impact study which was presented July 2009. - Suggested utilization of Conference Center funds for year -round economic vitality. A task force is now being formed to bring a proposal forward. - Provided recommendation to Vail Resorts to extend closing date from April 11 to April 18, 2010 which was agreed to. - Recommended expanding the Special Business Promotion Permit guidelines to stimulate more economic vitality for businesses which was adopted in February 2009. \n 3/16/2010 \n 6 - 1 - 2 \n - Provided input on 2009 Bed Base Inventory Report which was adopted in January 2009 and recommended annual updates. - Provided input on Economic Indicators Table which was adopted in January 2009 and recommended twice annual updates. \n 3/16/2010 \n 6 -1 -3 \n VAIL ECONOMIC ADVISORY COUNCIL 2010 WORK PLAN Excerpted from the Vail Economic Development Strategic Plan Adopted December 2008 MISSION The Vail Economic Advisory Council (VEAC) was established in 2006 as a citizens' advisory group for the purpose of advising the Vail Town Council, Town Manager and the community on economic issues that will sustain, enhance and diversify the town's economy. Members are appointed by the Town Manager and Council holds public meetings the 2n Tuesday of each month. The major function of the VEAC is to focus on the overall economic future of Vail (West Vail to East Vail) and to develop an organized plan of action using specific information gained from past studies, existing studies and economic indicators VEAC Areas of Focus: • Build a strong relationship between Town of Vail and Vail business community • Increase the Town of Vail's economic activity • Focus on building a year -round economy • Support a quality workforce delivering world -class service • Provide support for sustaining, upgrading and maintaining Vail's capital assets • Support the stimulation of diversity of services and businesses locating in the Town of Vail GOAL 1: BUILD A STRONG RELATIONSHIP BETWEEN THE TOWN OF VAIL AND THE VAIL BUSINESS COMMUNITY Objective: Continue the efforts of the Vail Economic Advisory Council Action Step: Adopt the VEAC 2010 work plan Objective: Strengthen partnerships with Vail businesses to retain leadership position in lodging and tourism activity in comparison with resort competitors Action Step: Facilitate open communication between the Town of Vail, Vail Resorts and businesses in the sectors of retail, lodging, food and beverage, development, real estate, medicine, etc. by holding regular meetings, roundtables and forums Action Step: Heighten strategic alignment of resort services and guest relations to improve the experience for guests and residents and transition from redevelopment to celebration of the new infrastructure Action Step: Focus on increasing destination guests and families while still making Front Range guests and locals feel welcome \n 3/16/2010 \n 6 -1 -4 \n Objective: Create alignment with business organizations Action Step: Facilitate forums that align and combine efforts between the following business organizations: Vail Chamber and Business Association Vail Valley Partnership Eagle County Economic Council Lionshead Merchant Association Meadow Drive Partnership Action Step: Create public /private partnerships for appropriate tactics GOAL 2: INCREASE THE TOWN OF VAIL'S ECONOMIC ACTIVITY AS MEASURED BY SALES TAX REVENUE TO EXCEED ANNUAL INFLATION, AS MEASURED BY THE CONSUMER PRICE INDEX Objective: Benchmark and monitor local economic performance in order to track and respond to changing economic conditions Action Step: Review reports at monthly meetings including but not limited to: Vail Business Review Sales Tax Collected Same Store Sales Reports Vail Lodging Occupancy Reports Competitive Resort Reports Consumer Confidence Reports Travel Trend Reports Economic Indicator Table Economic Forecast Reports Action Step: Develop and review a 10 -year history of economic indicators for the Town of Vail GOAL 3: FOCUS ON BUILDING A YEAR -ROUND ECONOMY; REDUCE ECONOMIC SEASONLALITY BY GROWING THE SUMMER ECONOMY (MAY — OCTOBER) AT A RATE GREATER THAN THE WINTER ECONOMY (NOVEMBER — APRIL) Objective: Vail Local Marketing District annual plans will be developed to build long- term brand awareness that drives short -term sales and continues to position Vail as a world - class, year -round destination Action Step: Review the annual Vail Local Marketing District plan and provide input as it relates to sustainable economic health and remain flexible for new opportunities given the economic environment to maintain the goal of being the "premier mountain resort community" \n 3/16/2010 \n 6 -1 -5 \n Action Step: Focus on marketing health /wellness + sports /fitness as strategic opportunity for Vail, in addition to tourism and real estate, to position Vail as the world -class destination for pursuing these passions Action Step: Collaborate with Vail Mountain on winter strategies to create year - round alignment for marketing efforts Objective: Commission on Special Events and Council Contributions annual funding allocations will be developed Action Step: Review the annual funding allocations for Commission on Special Events and Council Contributions and provide input as it relates to sustainable economic health and remain flexible for new opportunities given the economic environment to maintain the goal of being the "premier mountain resort community" Action Step: Consider a permanent funding mechanism for all special events Objective: Schedule peer resort visits to other seasonal communities to learn best practices and trends for economic sustainability Action Step: Attend peer resorts visits to Aspen and Boulder in 2010 Objective: Collaborate on recommendation for use of Conference Center funds Action Step: Provide input to community group(s) developing a proposal to Town Council for utilization of Conference Center funds GOAL 4: PROVIDE SUPPORT FOR A QUALITY WORKFORCE DELIVERING WORLD -CLASS SERVICE TO POSITIVELY IMPACT VAIL'S ECONOMY Objective: Work with the business community, Eagle County and other municipalities to address future workforce housing needs Action Step: Provide input into updates of the Vail Employee Housing Strategic Plan Objective: Work with the business community and Eagle County to address parking and transportation issues for workers and guests Action Step: Encourage business owners to implement programs that support employees who ride the bus or carpool to work Action Step: Review existing bus and carpool programs in Eagle County and share information with the Vail business community \n 3/16/2010 \n 6 -1 -6 \n GOAL 5: PROVIDE SUPPORT FOR SUSTAINING, UPGRADING AND MAINTAINING VAIL'S CAPITAL ASSETS AS IT RELATES TO SUSTAINABLE ECONOMIC HEALTH Objective: Provide input to master plans, 15 -year capital plan and proposed development and redevelopment plans Action Step: Review Town master, strategic, 15 -year capital and redevelopment plans and provide feedback that considers the economic vitality of the plans Action Step: Send a representative to public hearings of the Planning and Environmental Commission and the Town Council to express the issues and opinions of the VEAC on development and redevelopment proposals Action Step: Identify and monitor the economic drivers in Vail (e.g. Vail Valley Medical Center) and support those drivers GOAL 6: SUPPORT THE STIMULATION OF DIVERSITY OF SERVICES AND BUSINESSES LOCATING IN THE TOWN OF VAIL Objective: Develop a strategy to support retention and development of existing businesses Action Step: Develop a program of retention visits to include representatives from Town Council, VEAC, Town Manager's office and Economic Development office Action Step: Provide input on the West Vail Master Plan process as it relates to the economic vitality of the area \n 3/16/2010 \n 6 -1 -7 \n ECONOMIC DEVELOPMENT COUNCILS AND COMMISSIONS MISSION STATEMENTS VAIL ECONOMIC ADVISORY COUNCIL The Vail Economic Advisory Council is a 22- member advisory committee whose purpose is to advise the Town Council, Town Manager and the community on economic issues that will sustain, enhance and diversify the town's economy. COMMISSION ON SPECIAL EVENTS The mission of the 7- member Vail Commission on Special events (CSE) is to support and assess a diverse collection of special events, both large and small, which promote Vail's vitality, sense of community, and increase the quality of the experience for guests and residents year- round. VAIL LOCAL MARKETING DISTRICT ADVISORY COUNCIL The mission of the 9- member Vail Local Marketing District Advisory Council is to market and promote Vail to attract overnight guests primarily during the May — October time frame, creating economic vitality by increasing both the visitor base and lodging sales tax revenues. \n 3/16/2010 \n 6 -2 -1 \n TOWN OF VAIL ECONOMIC DEVELOPMENT VEAC = VLMDAC Year Round Economy Collaborate on components of year -round economy Identify Vail's strengths & weaknesses Create Year Round Brand based on strengths Suggest products /services that will enhance YR Brand Suggest uses of Convention Center funds to support YR Brand VAIL VLMDAC ti VLMDAC =CSE MARKETING Vail Local Marketing District � Collaborate on type of events that support YR Brand vail.com Advisory Council Collaborate on how VLMDAC will incorporate Events into Marketing I Align Summer and Winter Brand Maintain Event Calendars Marketing/Promotions VEAC =CSE Attract Destination Overnight Guests Study economic impacts of events Public Relations Collaborate on type of events that drive business Research Collaborate on strategic schedule for events to drive business Web Group Sales - - - -- nerships - r CSE IT ------- — VEAC Commission on Special Events Vail Economic Advisory Council Funding and ROI for Events Provide Economic Lens Energize Vail Monitor Business Trends wP Support & Strengthen Brand l Sounding Board 1 t i, t �� � , " VIBA \n 3/16/2010 \n 6 -2 -2 \n 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 16, 2010 ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Timber Ridge Redevelopment. PRESENTER(S): Matt Mire \n 3/16/2010 \n