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HomeMy WebLinkAbout2010-04-20 Agenda and Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION AGENDA TM Ova VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:30 P.M., APRIL 20, 2010 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM /TOPIC: Vail Recreation District # 7 Tee Box / Site Visit. (30 min.) PRESENTER(S): Bill Gibson 2. ITEM /TOPIC: Arrabelle Valet Parking Appeal / Site Visit (20 min.) PRESENTER(S): Bill Gibson 3. ITEM /TOPIC: DRB /PEC Update (15 min.) PRESENTER(S): Warren Campbell 4. ITEM /TOPIC: Appointments to the Vail Local Housing Authority (VLHA) and the Vail Local Licensing Authority (VLLA). (35 min.) PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Staff requests the Town Council interview each of the applicants for each board at the work session and appoint new members of each board at the evening meeting. There is one vacancy for the VLHA for a five -year term which ends June 1, 2015, two vacancies on the VLLA for two year terms, which end June 1, 2012 and one vacancy on the VLLA to replace a vacancy for a member who resigned and that term ends June 1, 2011. BACKGROUND: VLHA: Applicants for the VLHA must be full time, year -round residents of Eagle County who either are residents of the Town of Vail or work for a business holding a Town of Vail business license. Authority members must have a proven ability to be an effective advocate for a full range of housing projects and be able to promote a vision for local employee housing that has been approved of by the majority of the Authority. The role of Authority members is to act as Board of Directors for the business of 4/20/2010 the Vail Local Housing Authority. The duties may include budget approval, adopting policies, advocacy, staff oversight, strategic and long -term planning, setting development and acquisition parameters and potentially managing the existing Town of Vail deed - restricted housing inventories. Technical experience in one of the following areas is also desirable: financing of large projects, development, construction /construction management, planning, design, or legal. The Town received two applications. The applicants are: Jeff Leistad and Steve Lindstrom* (asterisk indicates an incumbent board member) VILLA: All applicants to the LLA must be citizens of the United States, qualified electors of the town of Vail, and have resided in the Town of Vail for not less than two years preceding appointment, and shall have no direct financial interest in any license to sell alcoholic beverages or any location having any such license. Duties of the five - member board include review of all Town of Vail liquor license applications. There are currently three vacancies on the LLA. The Town received five (5) applications for the vacancies. One of the vacancies is to fill the position left by a member who resigned last month and that vacancy expires June 1, 2011 and two vacancies are for two year terms that end June 1, 2012. The Council needs to interview the applicants at the work session and then make the appointments to the LLA at the evening meeting. The applicants are: Cody Kennedy, Kaye Ferry*; Robert McKown *, Matt Miller, and Ted Steers. (Incumbents have asterisks after their names.) STAFF RECOMMENDATION: Please appoint one person to the VLHA for a five year term ending June 1, 2015; appoint one person to the VLLA to replace a member who resigned and fill the vacancy for a term ending June 1, 2011; and appoint two persons for two -year terms each, ending June 1, 2012. 5. ITEM /TOPIC: EverVail Metropolitan District Presentation. (20 min.) PRESENTER(S): Orla Bannan / Bill Ankele BACKGROUND: Representatives of Vail Resorts Development Company will present proposed mechanisms for financing public improvements and infrastructure related to the EverVail Project. 6. ITEM /TOPIC: Discussion of Resolution No. 7, Series of 2010 - A resolution adopting the Town of Vail annual fee -in -lieu amount for Commercial Linkage and Inclusionary Zoning. (15 min.) PRESENTER(S): Nina Timm ACTION REQUESTED OF COUNCIL: Approve, Approve with Modifications or Deny Resolution No. 7, Series of 2010. BACKGROUND: In 2007, the Town of Vail adopted Commercial Linkage and 4/20/2010 Inclusionary Zoning requirements for new development and redevelopment. One of the five methods of mitigation is a fee -in -lieu of providing the required housing. Each year the Town of Vail is required to adopt the fee -in -lieu for the year. STAFF RECOMMENDATION: Staff recommends Town Council approves, with modifications, Resolution No. 7, Series of 2010 at the evening meeting. 7. ITEM /TOPIC: Information Update. Attachment Only: a. LionsHead Cardboard Recycling b. Bio -Mass Facility Update (5 min.) PRESENTER(S): Pam Brandmeyer 8. ITEM /TOPIC: Matters from Mayor & Council. (20 min.) PRESENTER(S): Town council 9. ITEM /TOPIC: Executive Session, pursuant to: 1) C. R. S. §24- 6- 402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Timber Ridge. (30 min.) PRESENTER(S): Matt Mire 10. ITEM /TOPIC: Adjournment. (3:40 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, MAY 4, IN THE VAIL TOWN COUNCIL CHAMBERS. FUTURE AGENDA ITEMS: Request to Use Town Property for Ski Operations by Four Seasons Resort - May 4 Advertising & Interactive Signs Display - May 4 LionsHead Transit Center - May 4 Ford Park Parking - May 4 Public Facilites Site Visit - May 4 Capital Priorities - May 4 Dobson Roof Update - May 4 Ralf Garrison Update - May 18 Joint TOV & VRD Work Session - May 18 Lighting Master Plan - June Community Survey Results - June 1 Annual Audit Report - June 1 4/20/2010 Comprehensive Parking Strategy - June 1 Commercial Ski Storage - June 15 VLMD Tactical Plan - June 15 Conference Center Concepts Update - June 15 IL 'OWN ff VA, . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 20, 2010 ITEM /TOPIC: Vail Recreation District # 7 Tee Box / Site Visit. PRESENTER(S): Bill Gibson 4/20/2010 IL 'OWN ff VA, . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 20, 2010 ITEM /TOPIC: Arrabelle Valet Parking Appeal / Site Visit PRESENTER(S): Bill Gibson 4/20/2010 IL 'OWN ff VA, . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 20, 2010 ITEM /TOPIC: DRB /PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: April 7, 2010 DRB Meeting Results April 12, 201OPEC Meeting Results 4/20/2010 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING April 7, 2010 f�lY 0 �1 Council Chambers fr1Y 75 S. Frontage Road - Vail, Colorado, 81657 PROJECT ORIENTATION 1:00pm MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Pete Dunning Brian Gillette Rollie Kjesbo Libby Plante SITE VISITS 2:00pm 1. Lopez Residence — 1370 Sandstone Drive 2. Vail Corp — 560 East Lionshead Circle (Chair 8) 3. Solis Residence — 2180 Alpine Drive 4. Wells Residence — 5030 Prima Court 5. Timber Ridge Village Apartments — 1280 North Frontage Road Discussion of the Town's adopted design guidelines and standards (60 minutes) George Ruther started out with an overview of the purpose of the discussion. The purpose of discussion was to get feedback from the Design Review Board members on questions regarding the adopted policies, procedures and guidelines and standards enforced by the Board. He stated that several of the Board members had inquired about a number of the interpretation of the guidelines and standards and some of the Town's policies. Specifically, members had asked about the interpretation of the connection guidelines for Primary /Secondary development, the interpretation of architectural compatibility and unified architecture requirements, the need for tree revegetation on platted lots, the use of synthetic exterior building materials, joint owner signature requirements, the interpretation latitude of the Board when applying policy and guidelines, etc. The Board began the discussion by highlighting concerns with the codified language regarding the requirements for duplex units to be designed within a "single structure" with "enclosed space substantially above grade ". Two recent duplexes which were attempting to achieve minimal connection on sloping sites and the Board struggled as there were differing opinions on what the language meant and how it should be applied. Questions such as "What is substantial ?" "Does the connection need to be Gross Residential Floor Area or can it be solely the garages ?" were asked. It was pointed out that there were potentially some inconsistencies with how single - family and duplex structures were treated. An example of a single family that was approved which had a minimal connect to a wing of the home may not have been approved by the Board if it were a duplex. George Ruther provided some history on the Primary/Secondary Zone District and the fact that the secondary unit has grown over the years from a smaller caretaker unit to being allowed to be up to 40% of the allowable GRFA. The Board then discussed the requirements of "compatibility" with regard to unified architectural design within a duplex or larger multi - family development. There were concerns raised over the ability for a single owner to Page 1 4/20/2010 3 -1 -1 make improvements to their unit if joint property owners would not sign -off or were not interested in making improvements to their unit. Some members felt it was unfair to penalize a single owner wishing to make improvements when joint property owners were unwilling to cooperate or make improvements at the same time. Tom DuBois suggested that "compatibility" does not mean that the same materials appear in equal quantities on both units. He believed it may be appropriate to have stone only on one unit in a joint development. Elements such as fascia, paint colors, windows, etc. may be adequate to tie a structure together architecturally and allow one owner to make more significant improvements. Brian Gillette stated that he generally agreed with Tom. He questioned the role of the DRB in preventing one owner from completing improvements simply because the joint owner did not approve. He also believed that the interpretations of the Board may actually change over time or from Board to Board as a response to changing conditions. The next topic was a discussion of the quality of materials that were being required. It was suggested by the Board that the quality of materials may not be stringent enough to ensure long lasting materials. There were concerns that previously cementitious siding products were not permitted to be install lower on facades were people could see and touch the product. It was previously only permitted above 35 feet to meet Building Code requirements. There has been a concern that cementitious products appear to be failing on several projects with regard to holding paint and the material separating. The Board asked staff to develop a list of projects and the associated Design Standard so that conversations can occur around those areas. The example of the Dobson Ice Arena and the reflectivity of the metal roof was provided. It was suggested that maybe there should be a black and white maximum reflectivity for roofs in the Design Standards. A more quantifiable standard would be more easily and consistently applied. The conversation continued by discussing how to balance environmental sustainability with architectural quality. Maybe roofs should be required to be super - insulated to avoid needing more reflective roofs. George Ruther inquired as to how the Board felt about the character of the Town and whether that character was positive or negative and going in the right direction. The Board unanimously felt that the character of the Town was what it should be and that it was heading in the right direction. It was discussed that one of the great thing about the character of the Town was that not all houses were required to look so similar that no distinction was possible. It was a positive that the Design Standards did not include provisions for only a single stone, siding material, limited palette of colors, a single roof material, etc. George Ruther inquired as to the regulations regarding development respecting the site and land forms. The Board discussed that with property values what they are that it is no surprise that developers and homeowners want to build all the Gross Residential Floor Area they are permitted and maximizing site coverage, setbacks, and height. Some members felt that to expect that a new residence being built to be reconstructed in substantially on the same foot print as the previously existing home to preserve trees was not realistic and too restrictive. The conversation then lead to a discussion about the landscaping requirements found in the Design Standards. It was generally felt that there should be greater clarity in the policy of how trees that are removed should be replaced. In the past there was a general rule of thumb that trees should be replaced foot - for -foot on the site until the site could handle no more plantings. There was discussion that the minimum sizes required should be larger than six feet for evergreens and two inches for deciduous. Page 2 4/20/2010 3 -1 -2 Brain Gillette pointed out that the Design Standards are intended to provide latitude to architects and that the Board should not quantify too many standards or thus the result will be homes that appear more similar. He pointed to the Purpose statement of the Design Review Chapter of the Code. Section 12 -11 -1: Purpose A. Attractive Attributes Recognized: Vail is a town with a unique natural setting, internationally known for its natural beauty, alpine environment, and the compatibility of manmade structures with the environment. These characteristics have caused a significant number of visitors to come to Vail with many visitors eventually becoming permanent residents participating in community life. B. Area Character Protection: These factors constitute an important economic base for the town, both for those who earn their living here and for those who view the town as a precious physical possession. The town council finds that new development and redevelopment can have a substantial impact on the character of an area in which it is located. Some harmful effects of one land use upon another can be prevented through zoning, subdivision controls, and building codes. Other aspects of development are more subtle and less amenable to exact rules put into operation without regard to specific development proposals. Among these are the general form of the land before and after development, the spatial relationships of structures and open spaces to land uses within the vicinity and the town, and the appearance of buildings and open spaces as they contribute to the area as it is being developed and redeveloped. In order to provide for the timely exercise of judgment in the public interest in the evaluation of the design of new development and redevelopment, the town council has created a design review board (DRB) and design criteria. C. Design Review: Therefore, in order to preserve the natural beauty of the town and its setting, to protect the welfare of the community, to maintain the values created in the community, to protect and enhance land and property, for the promotion of health, safety, and general welfare in the community, and to attain the objectives set out in this section; the improvement or alteration of open space, exterior design of all new development, and all modifications to existing development shall be subject to design review as specified in this chapter. D. Guidelines: It is the intent of these guidelines to leave as much design freedom as possible to the individual designer while at the same time maintaining the remarkable natural beauty of the area by creating structures which are designed to complement both their individual sites and surroundings. The objectives of design review shall be as follows: 1. Recognize the interdependence of the public welfare and aesthetics, and to provide a method by which this interdependence may continue to benefit its citizens and visitors. 2. Allow for the development of public and private property which is in harmony with the desired character of the town as defined by the guidelines herein provided. 3. Prevent the unnecessary destruction or blighting of the natural landscape. 4. Ensure that the architectural design, location, configuration materials, colors, and overall treatment of built up and open spaces have been designed so that they relate harmoniously to the natural landforms and native vegetation, the town's overall appearance, with surrounding development and with officially approved plans or guidelines, if any, for the areas in which the structures are proposed to be located. Page 3 4/20/2010 3 -1 -3 5. Protect neighboring property owners and users by making sure that reasonable provision has been made for such matters as pedestrian and vehicular traffic, surface water drainage, sound and sight buffers, the preservation of light and air, and those aspects of design not adequately covered by other regulations which may have substantial effects on neighboring land uses. At the conclusion of 60 minutes it was decided that staff would need to return at a future meeting as more time was needed to discuss policy issues and would need to return with some materials to aid in discussion. PUBLIC HEARING — TOWN COUNCIL CHAMBERS 3:00pm 1. Swearing in of new members Lorelei Donaldson 2. Nomination of Chairman ACTION: Pete Dunning Appointed as Chairman MOTION: DuBois SECOND: Plante VOTE: 5 -0 -0 3. Nomination of Vice Chairman ACTION: Tom DuBois Appointed as Vice Chairman MOTION: Gillette SECOND: Kjesbo VOTE: 5 -0 -0 4. Timber Ridge Village Apartments DRB100079 / 45 minutes George Final review of new construction (employee housing development) 1280 North Frontage Road /Lots 1 -5, Block C, Lions Ridge Subdivision Filing 1 Applicant: Vail Timber Ridge, LLC ACTION: Tabled to April 21, 2010 MOTION: DuBois SECOND: Plante VOTE: 5 -0 -0 5. Vail Fire Station DRB100037 / 30 minutes Bill Final review of new construction (fire station) 2399 North Frontage Road West/Lot A, Resubdivision of Tract D, Vail Das Schone Filing 1 2310 Chamonix Road /Parcel B, Resubdivision of Tract D, Vail Das Schone Filing 1 Applicant: Town of Vail, represented by Belford Watkins Group ACTION: Approved MOTION: Gillette SECOND: DuBois VOTE: 5 -0 -0 6. Adair Residence DRB100074 / 5 minutes Bill Final review of changes to approved plans (exterior materials) 3035 Booth Falls Road /Lot 12, Block 3, Vail Village Filing 13 Applicant: Pure Design Studio ACTION: Approved MOTION: DuBois SECOND: Gillette VOTE: 5-0-0 7. Lopez Residence DRB100067 / 5 minutes Bill Final review of an addition (dining room, bedroom) 1370 Sandstone Drive, Unit 8 /1-ot G -3, Lions Ridge Filing 2 Applicant: Michael Hazard ACTION: Approved MOTION: Gillette SECOND: Plante VOTE: 5-0-0 Page 4 4/20/2010 3 -1 -4 8. Solaris DRB100072 / 5 minutes Warren Final review of a sign application (exterior signs) 143 East Meadow Drive /Lot P, Block 5D, Vail Village Filing 1 Applicant: Solaris Property Owner LLC, represented by Michael Suman ACTION: Approved MOTION: DuBois SECOND: Plante VOTE: 5 -0 -0 9. Vail Corp DRB100056 / 15 minutes Rachel Final review of a minor exterior alteration (mini golf course) 560 East Lionshead Circle (adjacent to Chair 8) /Lot 2 and Tract B, Vail Lionshead Filing 6 Applicant: Jeff Babb ACTION: Approved with conditions MOTION: DuBois SECOND: Gillette VOTE: 5 -0 -0 CONDITIONS: 1. The applicant shall install all fully cut -off light fixtures less than 18 inches above grade. Lights shall be turned off when the miniature golf course is closed. 2. The applicant shall install wildlife resistant trash containers on site to match existing trash containers in the vicinity, or shall remove all trash daily in compliance with the Vail Town Code. 3. The applicant agrees, if deemed necessary by the Town after a joint site visit once the snow is melted, to relocate /regrade the east end of the Gore Valley Trail within this project area to provide the safest reasonable configuration to accommodate site distance and provide a reasonable grade for the bike path in this area. 4. The applicant may make minor changes to the layout of the golf course holes and shall submit an as -built plan to the Town of Vail prior to final inspections. Should Town Staff deem the changes to be significant, the Applicant shall submit a changes to approved plans application for review. 5. The applicant shall install signage along the pedestrian path crossings per the Town of Vail's sign program for the Gore Valley Trail. Signage on Gore Valley Trail shall be considered "Government signs, including directional signs, to control traffic or for other regulatory purposes" and shall be exempt from the review process. The applicant shall submit an application for signs for all other signage on site, including the Business ID sign. 6. The applicant shall install fencing along the Gore Valley Trail a minimum of two (2) feet from the edge of asphalt and shall maintain fencing during the summer months each year that the miniature golf course is operational. 7. The applicant shall paint crosswalks on the Gore Valley Trail at each crossing within the Miniature Golf Course. 8. The applicant shall submit a weed management plan and gain approval of this plan by Town Staff prior to construction. The approved plan shall be implemented during construction to remove and /or control all noxious and invasive plants. 9. Approval is contingent upon PEC approval of a conditional use permit for this project. 10. The Design Review Board further recommends that the Planning and Environmental Commission further review the potential conflict between the Gore Valley Trail and the golf course. 10. Wells Residence DRB100066 / 10 minutes Rachel Final review of a minor exterior alteration (deck, stairs, windows) 5030 Prima Court/Unplatted Applicant: Stephen Wells ACTION: Approved Page 5 4/20/2010 3 -1 -5 MOTION: Plante SECOND: Gillette VOTE: 5 -0 -0 11. Solis Residence DRB100082 / 15 minutes Rachel Conceptual review of new construction (single family residence) 2180 Alpine Drive /Lot 22, Vail Village West Filing 1 Applicant: Blueline Architects ACTION: Conceptual, No Vote 12. Information Update — Vail Racquet Club deck rails Bill STAFF APPROVALS Schulte Residence DRB100023 Rachel Final review of an addition (bedroom, bathroom) 3094 Booth Falls Road, Unit 9 /1-ot 1, Block 2, Vail Village Filing 12 Applicant: Holly & Heinz Schulte, represented by TrD Architects Oliver Residence DRB100051 Bill Final review of changes to approved plans (deck) 3977 Lupine Drive /Lot 1A, Block 1, Bighorn 1st Addition Applicant: Bart Thomas St Louis /Vail Connection LLP Residence DRB100052 Warren Final review of a minor exterior alteration (landscaping) 5030 Prima Court, East Unit/Unplatted Applicant: Stephen Wells Streamside Circle Partnership LLLP Residence DRB100055 Rachel Final review of a minor exterior alteration (hot tub, patio) 4327 Streamside Circle West, West Unit/Lot 6, Bighorn 4th Addition Applicant: Eric Pollack Snowsports LLC Residence DRB100057 Rachel Final review of an addition (two additions) 63 Willow Place, Unit 2 /1-ot 2, Block 6, Vail Village Filing 1 Applicant: KH Webb Meadow Drive Ventures Inc Residence DRB100058 Rachel Final review of an addition (loft) 100 East Meadow Drive, Unit 18 /1-ot O, Block 5D, Vail Village Filing Applicant: John G Martin Bruce A. L. Willard Living Trust Residence DRB100060 Bill Final review of changes to approved plans (exterior lighting) 454 Beaver Dam Road /Lot 5, Block 2, Vail Village Filing 3 Applicant: Lynn Fritzlen Ramshorn Lodge DRB100061 Warren Final review of changes to approved plans (landscaping, patio) 416 Vail Valley Drive /Lot A, Block 3, Vail Village Filing 5 Applicant: John Milligan Page 6 4/20/2010 3 -1 -6 Northwoods DRB100062 Warren Final review of a minor exterior alteration (deck) 600 Vail Valley Drive /Unplatted Applicant: Fritzlen Pierce Architects Red Sands Corp Residence DRB100063 Bill Final review of changes to approved plans (skylight) 100 East Meadow Drive, Units 25 & 26 /1-ot O, Block 5D, Vail Village Filing 1 Applicant: Fritzlen Pierce Architects Cheedle Residence DRB100064 Warren Final review of a minor exterior alteration (doors) 4514 Meadow Drive, Unit 1003 /Unplatted Applicant: Ankerholz Inc Landmark Condos DRB100065 Bill Final review of changes to approved plans (landscaping) 610 West Lionshead Circle /Lot 1, Block 1, Vail Lionshead Filing 3 Applicant: Fritzlen Pierce Architects Millrace Condos DRB100068 Rachel Final review of a minor exterior alteration (windows) 1320 Westhaven Drive, All Buildings /Lot 4, Cascade Village Applicant: Fritzlen Pierce Architects Woodings Residence DRB100069 Bill Final review of an addition (entry) 1694 Matterhorn Circle /Lot 12, Matterhorn Village Applicant: THD Colorado Lunar Vail LLC DRB100070 Warren Final review of an addition (combine two dwelling units) 434 South Frontage Road East, Units 101 & 102 /1-ot 1, Resubdivision of Tract D, Vail Village Filing 5 Applicant: Triumph Development Mountain Haus DRB100075 Rachel Final review of a minor exterior alteration (re- paint) 292 East Meadow Drive /Lot 5, Part of Tract B, Vail Village Filing 1 Applicant: KH Webb Vail Mountain Lodge DRB100089 Bill Final review of a minor exterior alteration (re- paint) 352 East Meadow Drive /Part of Tract B, Vail Village Filing 1 Applicant: Carl Cocchiarella The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Page 7 4/20/2010 3 -1 -7 Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. Page 8 4/20/2010 3 -1 -8 TOWN (ffr VA M VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 20, 2010 ITEM /TOPIC: Appointments to the Vail Local Housing Authority (VLHA) and the Vail Local Licensing Authority (VLLA). PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Staff requests the Town Council interview each of the applicants for each board at the work session and appoint new members of each board at the evening meeting. There is one vacancy for the VLHA for a five -year term which ends June 1, 2015, two vacancies on the VLLA for two year terms, which end June 1, 2012 and one vacancy on the VLLA to replace a vacancy for a member who resigned and that term ends June 1, 2011. BACKGROUND: VLHA: Applicants for the VLHA must be full time, year -round residents of Eagle County who either are residents of the Town of Vail or work for a business holding a Town of Vail business license. Authority members must have a proven ability to be an effective advocate for a full range of housing projects and be able to promote a vision for local employee housing that has been approved of by the majority of the Authority. The role of Authority members is to act as Board of Directors for the business of the Vail Local Housing Authority. The duties may include budget approval, adopting policies, advocacy, staff oversight, strategic and long -term planning, setting development and acquisition parameters and potentially managing the existing Town of Vail deed - restricted housing inventories. Technical experience in one of the following areas is also desirable: financing of large projects, development, construction /construction management, planning, design, or legal. The Town received two applications. The applicants are: Jeff Leistad and Steve Lindstrom* (asterisk indicates an incumbent board member) VLLA: All applicants to the LLA must be citizens of the United States, qualified electors of the town of Vail, and have resided in the Town of Vail for not less than two years preceding appointment, and shall have no direct financial interest in any license to sell alcoholic beverages or any location having any such license. Duties of the five - member board include review of all Town of Vail liquor license applications. There are currently three vacancies on the LLA. The Town received five (5) applications for the vacancies. One of the vacancies is to fill the position left by a member who resigned last month and that vacancy expires June 1, 2011 and two vacancies are for two year terms that 4/20/2010 end June 1, 2012. The Council needs to interview the applicants at the work session and then make the appointments to the LLA at the evening meeting. The applicants are: Cody Kennedy, Kaye Ferry*; Robert McKown *, Matt Miller, and Ted Steers. (Incumbents have asterisks after their names.) STAFF RECOMMENDATION: Please appoint one person to the VLHA for a five year term ending June 1, 2015; appoint one person to the VLLA to replace a member who resigned and fill the vacancy for a term ending June 1, 2011; and appoint two persons for two -year terms each, ending June 1, 2012. ATTACHMENTS: Memo to TC for VLHA and VLLA Vacancies Letters of Interest for VLHA and VLLA May 2010 4/20/2010 MEMORANDUM TO: Town Council FROM: Lorelei Donaldson DATE: April 14, 2010 SUBJECT: Appointment of Vail Local Housing Authority (VHLA) applicants and Vail Local Licensing Authority (VILLA) Applicants There is currently one vacancy on the VLHA. The Town received two (2) applications for the vacancy. The applicants are as follows: We have one incumbent member of the VLHA (noted by asterisks below). The applicants are as follows: Jeffrey Leistad Steve Lindstrom* Staff is requesting that the Town Council appoint one member to the VLHA for a five -year term, ending June 30, 2015. There are currently three vacancies on the VILLA. The Town received five (5) applications for the vacancies. One vacancy is for a 1 year term which ends June 1, 2011. This vacancy is needed as Mark Conlin, one of our members, resigned last month. The other two vacancies are for two years terms which end June 1, 2012. The applicants are as follows and we have two incumbent members of the LLA (noted by asterisks below). The Council needs to interview each applicant at the work session and then appoint three applicants to the LLA at the evening meeting. One term for one year and two terms for two years. The applicants are as follows: Cody Kennedy Kaye Ferry* Robert McKown* Matt Miller Ted Steers Staff is requesting that the Town Council appoint two members to the LLA for two year terms each and one member for a one year term. 4/20/2010 4 -1 -I VAIL LOCAL HOUSING AUTHORITY April 7, 2010 To Wham It May Concern: My name is Jeffrey Leistad, and I have lived and worked in the Vail Valley for almost five years. I currently live in East Vail at the Booth Falls Townhomes. I am also a Vice President of Wells Fargo's Business Banking Group, and have worked for the company for nearly six years in Colorado. I am very interested in getting more involved in the community and with The Town of Vail. 1 have four years of experience working on commercial and residential development projects and construction lending in The Vail Valley. As a result, I have a very good . understanding of credit and financial analyses as they relate to underwriting loan requests. I have also learned a significant amount about local development projects by working with builders, contractors, and architects. I'd like to get more involved with The Vail Local Housing Authority to provide valuable insight from a lender's perspective, as well as assist in advancing the town's affordable housing initiatives. Since I've lived and worked in Vail for several years now it's apparent there are significant challenges related to these issues. It is certainly a dream of every local to be able to live and work here at an affordable price. I would like to do what I can to help make this a reality for every local. I want to take advantage of this opportunity to better understand these issues and help develop strategies that will improve [lie overall situation. Sincerely, Jeffrey Leistad 4/20/2010 4 -2 -2 Jeffrey A. Leistad 3094 Booth Falls Rd., #14— Vail, CO 81+657 — (970)4fl1 - 0451 SUMMARY OF QUALIFICATIONS • Knowledgeable in a variety of financial, investment, banking, and entrepreneurial studies • Ambitious, motivated, goal- oriented, and eager to learn • Strong work ethic, driven to succeed • Excellent communication skills, both verbal and written • Proficient in a variety of financial, business, and analytical software applications • Trained in several financial sales environments • Graduate of Wells Fargo Bank's Relationship Management Institute Program (2006) • Graduate of 'Wells Fargo Bank's College of Commercial Credit (2008) EMPLOYMENT • Loan Officer, Innovative Mortgage Associates, Denver, CO (.January 2003 - May 2004) • Investment Executive, Trilogy Financial Services, Denver, CO (May 2004 September 2004) • Personal Banker, Wells Fargo Bank, Boulder and Avon, CO (October 2004 - March 2006) • Business Relationship Manager, Wells Fargo Bank, Avon, CO (March 2006 - PRESENT) EDUCATION The University of Iowa, Iowa City, IA Central College Abroad, Fall 2001 Bachelor of Arts in Finance Leiden, The Netherlands Certificate of Entrepreneurship Elective Coursework: 3.8514.00 G.P.A. Language, Culture, Art and Architecture SCHOLARSHIPS • Frank Warner Memorial Scholarship, 1999 • Chester A Phillips Scholarship, 2000 • Presidential Scholarship for Study Abroad, 2001 • Frank Warner Memorial Scholarship, 2001 • Central College Study Abroad Scholarship, 2001 ORGANIZATIONS AND HONOR SOCIETIES • University of Iowa Honor Student • Member, Financial Management Organization • Golden Key National Honor Society • National Honor Society of Finance Students • Member, Avon Business Association • Member, Vail Chamber and Business Association *References Available Upon Request 4/20/2010 4 -2 -3 �41712I110} Lorelei Donaldson - TEXT page Town Council: I currently serve on the Vail Local Housing Authority, and would like to serge on the VLHA for an additional term. Thank you, Steve Lindstrom 974 - 476 -3035 4/20/2010 4 -2 -4 VAIL LOCAL LICENSING AUTHORITY F E R Z A C +C A Management 1 1 i %Z1W m 11 RFD SUUC[ ioi nT s• .1 LlI S- 1301 To whore it may concern, I am writing this letter to express my interesting, and gain a seat on the liquor board for the Town of Vail. I have lived and worked here since December 2007. Food and beverage is not only my passion, but what I enjoy. I have a strong liquor background having achieved my Certified Sommelier certificate as well as my USA Bartenders Guild membership. 1 have been dealing with the Iiquor idiom of for over ten years as both a buyer and supplier. It would be an honor to sit on the board so that 1 can influence and shape our community for the greater good for years to come. Sincerely, Cody J. Kennedy Director of Operations 970 -476 -4403 ZaccaZa! 0101 Fawcett Road I Suite 100 1 Avon Colorado 81620 970.748.4848 La Tour 122 C. Meadow Drive Vail Village, Colorado 81657 970.476.4403 4/20/2010 4 -2 -6 (4/712010) Lorelei Do naldson - VILLA Page 1 10 0 7 EAGLE'S NEST CIRCLE Vail, Colorado 81657 Vail Town Council 75 S. Frontage road Vail, Co. 81657 Please accept this as my application for another term on the Vail Local Licensing Authority. After serving 6 years, 4 as the chairman, I think we have developed a very good working relationship with bars, restaurants and special event promoters in the Town of Vail. As a result, we have not had any violations of any of our licenses in over 2 years. I think my background as a restaurant and bar owner and work on a variety of special events has brought a valuable perspective to the VLLA and I look forward to serving a final two years. Sincerely, Kaye Ferry April 2, 20 10 - 4/222010 4 -2 -7 April 3, 20 10 TO: Vail Town Council Members FROM: Robert A. McKown Box 4361 2 092 Zermatt Lane #D Vail, CO 81657 Ladies and Gentlemen: This letter is to inform you of my desire to be appointed to the Local Licensing Authority. Thank you for your consideration. Respectfully, Robert A. McKown 4/20/2010 4 -2 -8 April 5, 2010 To: Vail Town Council Members From: Matt Miller 2095a Zermatt Lane Vail CO 81557 Ladies and Gentlemen: This letter is to inform you of my desire to be appointed to the local licensing authority. Respectfully, Matt Miller � I i 4/20/2010 4 -2 -9 1 (4/7/2010) Lorelei Donaldson - V ail Liquor Board Page 1 From: Ted Steers G tsteers @sonnenalprealestate.com> To: <L Donald son @vailgov.com> Date: 417/2014 10:59 AM Subject: Vail Liquor Board Ted Steers PQ Box 1302 Lodges at Timber Creek C -11 Vail, CO 81658 97(7.331.4995 Hello Lorelei, I would like to offer my service to the community as a member of the Vail Liquor Board. I have lived in Vail from 1991 until today in 2010. While I have lived and worked in Denver for 6 of those years. I have and always kept some residency in Vail. I have done work non -stop in Vail for all of those 19 years. Early in my career I worked as a bartender at Clancy's in the Cascade Village. I have also worked with food and beverage in Beaver Creek. Since then I have worked 10 years in the corporate event planning field, including a Denver based company, All Season Ventures inc., bringing fortune 500 companies to the !Vail Valley. During that time I. have hosted at least 30 events in Vail and Beaver Creek. I currently am a licenced realtor and the rental manager at Sonnenaip Real 'Estate. As a corporate event planner I have worked in close to a dozen countries, giving me a unique view of how liquor is managed around the world. It is currently my job to introduce new visitors to Vail and explain to them why the Vail Village experience is the best in the world. My personal webs4e is www.vailvillagerentals.com. I would like to offer my experience to the Vail community in ways that keep the public safe, but with a primary focus on a vibrant and entertaining atmosphere for our guests.. Thank you for your consideration. TED Ted Steers Rental Manager Sonnenalp Real Estate 970.331.4995 4/20/20 t 0 4-2-10 IL 'OWN ff VA, . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 20, 2010 ITEM /TOPIC: EverVail Metropolitan District Presentation. PRESENTER(S): Orla Bannan / Bill Ankele BACKGROUND: Representatives of Vail Resorts Development Company will present proposed mechanisms for financing public improvements and infrastructure related to the EverVail Project. 4/20/2010 �S '4:�• * Executive Summary of Proposed District Structure Ever Vail Metropolitan Districts Vail, Colorado April 20, 2010 District Powers • Improvements /sery ices potentially include: streets, storm drainage, water and sanitation improvements traffic and safety controls, transportation, parking, utilities, parks and recreation (including open space); covenant control and security services • Many improvements will be dedicated to Town of Vail, Eagle River Water and Sanitation District, or other appropriate entity to avoid duplication of services • May provide operations and maintenance services for improvements not dedicated to other governmental entities (in accordance with terms of separate land use /development approvals) Multiple District Structure • Coordinating District/Financing District Structure • Same structure as Vail Square Metropolitan District Nos. 1 -3 (Arrabelle) and Solaris Metropolitan District Nos. 1 -3 (Solaris) • Coordinating District - managed by developer, responsible for overall planning for the financing, construction and operation of public improvements • Financing Districts - provide revenues to support financing for public improvements • Multiple Financing Districts allow for separate mill levies for residential and non- residential development, and for better cost allocations over development period • Specific number of Financing Districts pending final advice from consultant team • One or more intergovernmental agreements expected among the Districts to permit Coordinating District to manage activities Financing Structure • The Ever Vail Service Plan will include: • Total estimated public improvements costs • Total Debt Cap (combined all Districts) • Cap on debt service mill levy of 50 mills • Provision for operations and maintenance mill levy to the extent needed • Maximum term of bonds • Revenue sources to include property taxes, specific ownership taxes, fees, developer advances, and other legally - available revenues District Eligible Improvements • May include: Frontage Road, Site Improvements, Day Skier Parking and Transit Center, among others 185693 -5 Vail Nordic Center Season Pass and Day Pass Numbers *2006/200 — i90 season passes; 320o day passes *200/2008 — 350 season passes; 460o day passes *2008/2009 — 450 season passes; 470o day passes *2009 /20010 — 500+ season passes; 5300 day passes DAY PASSES ON WEEKENDS: Saturdays /Sundays — 15o day passes TOTAL PARKING SPOTS: (approximately) *Nordic Center — 60 *Alpine spots - ioo TOWN (ffr VA M VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 20, 2010 ITEM /TOPIC: Discussion of Resolution No. 7, Series of 2010 - A resolution adopting the Town of Vail annual fee -in -lieu amount for Commercial Linkage and Inclusionary Zoning. PRESENTER(S): Nina Timm ACTION REQUESTED OF COUNCIL: Approve, Approve with Modifications or Deny Resolution No. 7, Series of 2010. BACKGROUND: In 2007, the Town of Vail adopted Commercial Linkage and Inclusionary Zoning requirements for new development and redevelopment. One of the five methods of mitigation is a fee -in -lieu of providing the required housing. Each year the Town of Vail is required to adopt the fee -in -lieu for the year. STAFF RECOMMENDATION: Staff recommends Town Council approves, with modifications, Resolution No. 7, Series of 2010 at the evening meeting. ATTACHMENTS: Resolution No. 7, Series of 2010 Memp Attachment A Attachment B 4/20/2010 MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: April 20, 2010 SUBJECT: Annual Update to the Employee Housing Fee -in -Lieu Amount I. INTRODUCTION On April 4, 2007, the Vail Town Council adopted Ordinances Nos. 7 and 8, Series of 2007, establishing commercial linkage and inclusionary zoning. The ordinances provide five methods of mitigation to supply the requisite employee housing. One of the methods of mitigation is paying a fee -in- lieu of supplying the employee housing. In accordance with Sections 12 -23 -5 and 12 -24 -6, the fee -in -lieu for each employee to be housed and for each square foot of employee housing required shall be established annually by resolution. The proposed employee housing fee -in -lieu amount reflects the gap between a two - person household earning 120% of the 2009 Area Median Income and the 2009 median cost per unit plus an administrative fee of $3,000 per employee or $3.65 per square foot. The two - person Area Median Income increased $2,700 from 2008 to 2009 and the Town of Vail median price per square foot decreased $394. Additionally, the assumed interest rate dropped to 5.5 %, to be more reflective of current mortgage interest rates. The following is a comparison of the 2009 fee -in -lieu and the 2010 fee -in- lieu: Per Employee Per Square Foot 2009 $329,209 2009 $398.65 2010 $ 74,299 2010 $ 90.65 Change -($ 254,910) Change - ($308.65) II. PROPOSED MODIFICATION TO CALCULATION METHOD Based on significant fluctuations in the employee housing fee -in -lieu amount each year, Staff proposes that a modification be made to the fee - in -lieu calculation. As modeled below, the fee -in -lieu amount would be 4 %?oizoio calculated each year and averaged with the previous two year's calculations. A three year average is more reflective of overall market conditions and prevents a single project from dramatically impacting the fee -in -lieu calculation, as well as a spike or dip in the economy. Per Employee Fee Per Square Foot Fee 2008 $166,464 2008 $301.65 2009 $329,206 2009 $398.65 2010 $ 74,299 2010 $ 90.65 3 -Year Avg. $189,990 3 -Year Avg. $236.65 Modification as proposed by Staff 2009 $329,209 2009 $398.65 3 -Year Avg. $189,990 3 -Year Avg. $236.65 Change ($139,219) Change ($162.00) Based upon this model, Staff is recommending Town Council modify the annual employee housing fee -in -lieu calculation beginning in 2010 and for all future calculations. III. ACTION REQUESTED OF COUNCIL Based upon the proposed modification, Staff has prepared and attached two resolutions for Town Council's consideration. Staff is requesting Town Council approve, approve with modifications or deny Resolution No. 7, Series of 2010. IV. STAFF RECOMMENDATION Approve with modifications Resolution No. 7, Series of 2010. V. ATTACHMENTS A. Resolution No. 7, Series of 2010 B. Resolution No. 7, Series of 2010 modified version 4/20/2010 6 -1 -2 ATTACHMENT A RESOLUTION NO. 7 Series of 2010 A RESOLUTION ESTABLISHING THE 2010 PAYMENT OF FEES -IN -LIEU FOR EACH EMPLOYEE TO BE HOUSED, AS REQUIRED BY CHAPTER12 -23, COMMERCIAL LINKAGE, AND FOR EACH SQUARE FOOT, AS REQUIRED BY CHAPTER 12 -24, INCLUSIONARY ZONING, VAIL TOWN CODE; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on April 3, 2007, the Vail Town Council adopted of Ordinance Nos. 7 & 8, Series of 2007, establishing Commercial Linkage and Inclusionary Zoning requirements in the Town of Vail; and WHEREAS, pursuant to Sections 12 -23 -5 and 12 -24 -6, Methods of Mitigation, payment of fees -in -lieu is one of five (5) methods by which the mitigation of employee housing required may be accomplished; and WHEREAS, in accordance with Sections 12 -23 -5 and 12 -24 -6, the fees -in -lieu for each employee to be housed and for each square foot of employee housing required shall be established annually by resolution of the Vail Town Council; and WHEREAS, the Vail Town Council has determined that the proposed fee -in -lieu amounts accurately reflect the affordability gap between a two person household earning 120% of the Area Median Income (AMI) and the 2009 Median Cost per Unit; WHEREAS, the Vail Town Council finds that this Resolution furthers the development objectives of the Town and is in the best interest of the Town as it promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances the availability of employee housing within the Town of Vail. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: 1. Establishment of Fees -in -Lieu a. The fees -in -lieu for each employee to be housed or for each square foot of employee housing provided in accordance with Chapters 12 -23, Commercial Linkage, and 12 -24, Inclusionary Zoning, shall be established annually by resolution of the Town Council, provided that, in calculating that fee, the Town Council shall include the net cost (total cost less the amount covered by rental or sale income) of real property and all related planning, design, site development, legal, construction and construction management costs of the project, in current dollars, which would be incurred by the Town to provide housing for the employee to be housed or for each square foot of employee housing provided in that year; Resolution No. 7, Page 1 of 3 Series of 2010 4/20/2010 6 -2 -1 ATTACHMENT A b. An administrative fee of $3,000 /per employee or $3.65 per square foot shall be added to the amount set forth in paragraph a hereof. C. Fees -in -lieu shall be due and payable prior to the issuance of a building permit for the development. d. The Town shall only use monies collected from fees -in -lieu to provide new employee housing. The calculation formula for fee -in -lieu has been attached for reference (Exhibit A). 2. 2010 Payment of Fees -in -Lieu Amounts a. Fee -in -lieu per employee (commercial linkage) _ $74,299 b. Fee -in -lieu per square foot (inclusionary zoning) _ $90.65 3. Effective Date of the Resolution This Resolution shall be effective immediately upon adoption. INTRODUCED, READ, APPROVED AND ADOPTED this 20th day of April, 2010. Richard D. Cleveland, Mayor, Town of Vail ATTEST: Lorelei Donaldson, Town Clerk Resolution No. 7, Page 2 of 3 Series of 2010 4/20/2010 6 -2 -2 ATTACHMENT A Exhibit A 2010 Fee -in -Lieu Calculation Formula 120% Area Median Income (2- person household)* $83,100 Affordable Monthly Housing Payment $2,078 Property Taxes /hisurance/HOA (20% of Housing Payment) $416 Mortgage Payment $1,662 Maximum Mortgage Amount* $292,626 Affordable Purchase Price $308,027 Average Square Feet of Units 825 2009 Median Price per Square Foot (all units) ** $503 Cost per Unit $414,975 Affordability Gap/Payment per Unit in Lieu $106,948 ** *Assumes 5% down, 5.5% interest for 30 years. Gap per Employee (1.5 emps /household on average) $71,299 Administrative Fee per Employee $3,000 Fee per Square Foot per Employee $87.00 Administrative Fee per Square Foot per Employee $3.65 Fee -in -Lieu per Employee $74,299 Fee -in -Lieu per Square Foot $90.65 (Note — these figures to be established annually by the Vail Town Council) * As published by the US Department of Housing and Urban Development ** Calculated by RRC Associates from the 2009 Eagle County Assessor's Data Base Resolution No. 7, Page 3 of 3 Series of 2010 4/20/2010 6 -2 -3 ATTACHMENT B — MODIFIED VERSION RESOLUTION NO. 7 Series of 2010 A RESOLUTION ESTABLISHING THE 2010 PAYMENT OF FEES -IN -LIEU FOR EACH EMPLOYEE TO BE HOUSED, AS REQUIRED BY CHAPTER12 -23, COMMERCIAL LINKAGE, AND FOR EACH SQUARE FOOT, AS REQUIRED BY CHAPTER 12 -24, INCLUSIONARY ZONING, VAIL TOWN CODE; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on April 3, 2007, the Vail Town Council adopted of Ordinance Nos. 7 & 8, Series of 2007, establishing Commercial Linkage and Inclusionary Zoning requirements in the Town of Vail; and WHEREAS, pursuant to Sections 12 -23 -5 and 12 -24 -6, Methods of Mitigation, payment of fees -in -lieu is one of five (5) methods by which the mitigation of employee housing required may be accomplished; and WHEREAS, in accordance with Sections 12 -23 -5 and 12 -24 -6, the fees -in -lieu for each employee to be housed and for each square foot of employee housing required shall be established annually by resolution of the Vail Town Council; and WHEREAS, the Vail Town Council has determined that the proposed fee -in -lieu amounts accurately reflect the affordability gap between a two person household earning 120% of the Area Median Income (AMI) and the 2009 Median Cost per Unit; WHEREAS, the Vail Town Council has determined the proposed fee -in -lieu amount should be calculated and then averaged with the two (2) previous years to more accurately reflect market conditions; and WHEREAS, the Vail Town Council finds that this Resolution furthers the development objectives of the Town and is in the best interest of the Town as it promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances the availability of employee housing within the Town of Vail. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: 1. Establishment of Fees -in -Lieu a. The fees -in -lieu for each employee to be housed or for each square foot of employee housing provided in accordance with Chapters 12 -23, Commercial Linkage, and 12 -24, Inclusionary Zoning, shall be established annually by resolution of the Town Council, provided that, in calculating that fee, the Town Council shall include the net cost (total cost less the amount covered by rental or sale income) of real property and all related planning, design, site development, legal, construction and construction management costs of the project, in current dollars, which would be incurred by the Town to provide housing for the Resolution No. 7, Page 1 of 3 Series of 2010 4/20/2010 6 -3 -I ATTACHMENT B — MODIFIED VERSION employee to be housed or for each square foot of employee housing provided in that year; b. An administrative fee of $3,000 /per employee or $3.65 per square foot shall be added to the amount set forth in paragraph a hereof. C. Fees -in -lieu shall be calculated each year and that amount shall be averaged with the previous two (2) years calculated fees - in -lieu to establish the new annual fees -in -lieu. d. Fees -in -lieu shall be due and payable prior to the issuance of a building permit for the development. e. The Town shall only use monies collected from fees -in -lieu to provide new employee housing. The calculation formula for fee -in -lieu has been attached for reference (Exhibit A). 2. 2010 Payment of Fees -in -Lieu Amounts a. Fee -in -lieu per employee (commercial linkage) _ $189,990 b. Fee -in -lieu per square foot (inclusionary zoning) _ $236.65 3. Effective Date of the Resolution This Resolution shall be effective immediately upon adoption. INTRODUCED, READ, APPROVED AND ADOPTED this 20th day of April, 2010. Richard D. Cleveland, Mayor, Town of Vail ATTEST: Lorelei Donaldson, Town Clerk Resolution No. 7, Page 2 of 3 Series of 2010 4/20/2010 6 -3 -2 ATTACHMENT B — MODIFIED VERSION Exhibit A 2010 Fee -in -Lieu Calculation Formula 120% Area Median Income (2- person household)* $83,100 Affordable Monthly Housing Payment $2,078 Property Taxes /hisurance/HOA (20% of Housing Payment) $416 Mortgage Payment $1,662 Maximum Mortgage Amount* $292,626 Affordable Purchase Price $308,027 Average Square Feet of Units 825 2009 Median Price per Square Foot (all units) ** $503 Cost per Unit $414,975 Affordability Gap/Payment per Unit in Lieu $106,948 ** *Assumes 5% down, 5.5% interest for 30 years. Gap per Employee (1.5 emps /household on average) $71,299 2009 Gap per Employee $326,206 2008 Gap per Employee $166,464 Administrative Fee per Employee $3,000 Fee per Square Foot per Employee $87.00 2009 Fee per Square Foot per Employee $395.00 2009 Fee per Square Foot per Employee $298.00 Administrative Fee per Square Foot per Employee $3.65 Fee -in -Lieu per Employee $189,990 * ** Fee -in -Lieu per Square Foot $236.65 (Note — these figures to be established annually by the Vail Town Council) * As published by the US Department of Housing and Urban Development ** Calculated by RRC Associates from the 2009 Eagle County Assessor's Data Base * ** Rounded to the nearest dollar Resolution No. 7, Page 3 of 3 Series of 2010 4/20/2010 6 -3 -3 TOWN IT VA, . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 20, 2010 ITEM /TOPIC: Information Update. Attachment Only: a. LionsHead Cardboard Recycling b. Bio -Mass Facility Update PRESENTER(S): Pam Brandmeyer ATTACHMENTS: LionsHead Cardboard Recycling Bio -Mass Facility Update 4/20/2010 MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: April 20, 2010 RE: Lionshead Cardboard Recycling Program I. WHAT The Town of Vail and Vail Resorts are committed to environmental sustainability. The Town of Vail has a waste diversion goal of 10% by 2014 and 25% by 2020. Vail Resorts currently collects cardboard in a cardboard baler located in the Arrabelle building loading dock, and ships the bales to Denver for recycling. Vail Resorts is offering use of their baler and recycling shipping services free of charge to Lionshead businesses. The cost of a cardboard bailer is around $10,000, and the price of fuel and labor per truck of bales shipped to Denver is approximately $80. Therefore through this program, on an annual basis, Vail Resort's in -kind contribution is roughly $2,160, plus the use of equipment and the hauling of additional cardboard provided by businesses. This contribution will save businesses the extra fee of $30 -$40 /container if they were to contract for recycling pickup themselves. II. WHO The Town of Vail and Vail Resorts are partnering to promote cardboard recycling opportunities in the commercial district of Lionshead free of charge to our participating business partners. III. WHEN Town of Vail staff will be recruiting businesses to sign up to participate in the program as of April 19, 2010. Beginning May 1, 2010, Adam Bybliw, Vail Resorts Environmental Manager, will conduct a training session for participating businesses. Following the training, participants will be allowed access to the loading dock during business hours. IV. WHERE Participating businesses will be given access to the Arrabelle loading dock area via elevator #6, (Attachment B) to drop off their cardboard in the cardboard baler, located on the ground level east side, across from Garfinkel's restaurant. V. WHY While Vail business owners strive to be environmental stewards, they are challenged with space constraints, and the fact that recycling pickups are an extra charge in addition to trash collection. Partnering with Vail Resorts allows for a win -win opportunity in waste diversion. Because cardboard is a commodity, generally worth between $70- $120 /ton, Vail Resorts can make up the difference in hauling costs with revenue generated (cardboard was selling for $144 /ton as of March), businesses are relieved of storing and hauling waste to the Town's cardboard compactor, and the Town is relieved of the associated hauling fees. VI. ATTACHMENTS A. Cardboard Recycling Program Sign -Up Sheet B. Cardboard Recycling Drop -off Location 1 4/20/2010 7 -1 -I ATTACHMENT A Lionshead Business Cardboard Recycling Program The Town of Vail is committed to environmental sustainability and has a waste diversion goal of 10% by 2014 and 25% by 2020. As a business owner, you have the opportunity to help us achieve this goal! The Town of Vail and Vail Resorts are partnering to promote cardboard recycling in the commercial districts of Lionshead free of charge to our participating business partners. Do you currently recycle cardboard at your business? Yes No If yes, how? Are you interested in recycling cardboard free of charge at your business? Yes No If yes, thank you for recycling in the Town of Vail. Follow these steps to a greener business! Step 1. Collect your cardboard Step 2. Bring cardboard to the dedicated elevator in the Arrabelle building on the ground level east side, across from Garfinkel's restaurant. Take the elevator to the loading dock level. Step 3. Transfer cardboard into the cardboard baler. Step 4. Keep track of how many trips you make, so we can track our waste diversion! Participating businesses will need to take part in a very brief training an how to use the cardboard compactor with: Adam Bybliw Vail Environmental Manager Vail Resorts, Inc. cell: 970 - 331 -4397 office: 970 - 754 -3048 Name Business Date Phone Email Town of Vail Partner Contacts Bill Carlson Kristen Bertuglia Environmental Health Officer Environmental Sustainability Coordinator 970 - 479 -2333 970 - 477 -3455 bcarlson @vailgov.com kbertuglia @vailgov.com 4/20/2010 7 -1 -2 I I--J I Fo of --- - - - - -- –– ––- – – –– LOADING & \ quo I ENLARGED IMAGE OF i ARRABELLE LOADING DOCK i B ON BACK OF PAGE i \ DELIVERY I I i New This Year • Loading & Delivery map and info: o www.vailgov.com /oadingdelivery \ \ Marriott Location of Arra belle (15 minute zone, Code of Conductfor Delivery Drivers Elevator #6 Loading Dock O throughout the day) • Turn off engine and refrigeration. ° �- • Keep conversations quiet. • Take care to be as quiet as possible, especially with movement of ramps. u I • Turn radios and cell phones down.�'� • Use rubber tires on your two-wheelers, �1 =1 Fed ExlUPS m n I where possible. - - -- • Use common sense - people are sleeping in the early morning hours. -- i West Lionshead Plaza Arrabelle at Vail Square © � _ — (f • Loading Dock Manager (9711754 -7765) Q 3� J © Concert Hall Plaza) 1 I I Lionshead Parkmg Structure me i p SKIER DROP OFF ©L�m© ®- 15 minute Loading and Delivery Zones 711WN�YA6 ©gym© — not 10 7 -1 -3 Map Map Business Name L...t n Business Name Location AaIt. Sports 18 Montauk Seafood Grill 28 The Arrabelle at Vail Square Loading Dock Rules & Regulations Adult Ski School 23 Mountain Tees 15 And Clothing Company 50 One Track Mind 33 1. Direction to the Arrabelle Loading Dock. Avalon 49 Passages 14 -Exit at Main Vail, exit #176, and head west on the South Frontage Road. Bart & Yeti's Be, & Restaurant 27 Patagonia 59 - Turn left onto West Lionshead Circle. Billy', Island & Grill 31 Performance Sports 12 -At the Arrabelle Loading Dock sign turn left on to Lionshead Place. Blue Moose Pizza 56 Prudential Colorado Properties 7 9 9 - Continue straight into the tunnel, this will dead end into the Loading Dock. Boot Lab (The) 10 puiksilver 5a Breeze Ski Rentals 8 Resort Information Center 60 2. All deliveries for Lionshead Mall must be made through the Arrabelle Loading Dock. Breeze Ski Rentals 4a __ R. 3. All non- regular deliveries must be scheduled with the Loading Dock Manager (970- 754 - 7765). Burton 45 Rimini 46 4. The Loading Dock sign, located at the tap of Lionshead Place, will notify the drivers if the dock is open or full. If this Centre V 47 Shade Eyewear 55 Loading Dock sign reads full please call the Arrabelle Loading Dock for further assistance. Charlie•, T- Shirts 10 Sharpshooter 5 S. All Arrabelle tenants are responsible for receiving and sign off on their deliveries. Charlie', T- shirts 4z Ski Base 34 6. The Loadin Dock is not. staging area and all shipments must be delivered immediate) to the receiving r Char' sports 61 Ski Valet Repair /Sales & Storage 41 9 9 9 P ments Y 9 Pa tY' te Children's Ski Rental 52 Slifer, Smith & Frampton Real Estate 16 7. Deliveries made to surrounding properties within the Lionshead Mall must use Town of Vail Elevator, elevator #6. Children Ski School 24 St.dh ck, Coffee 53 8. Access to the TOV Elevator is through the double doors labeled TOV ELEVATOR. Follow the signs and the yellow line Colorado west Mental Health center 1 subway z marked on the floor. Dakota Craftsman 11 Swedish Clog cabin (The) s 9. The operational hours for the TOV Elevator are 4:00am - 10:00pm, Monday - Sunday. Deliveries outside of these hours Double Diamond Ski Shop 2i The North Face 3z must be scheduled with the Arrabelle Dock Manager. Fi 26 Vail Chophouse 4a 10. If the Dock Mana er's office is closed and our uire assistance lease use the hone located outside the Loading Dock F Burrito (The) 20 Vail Jewelers 35 9 Y eq P P 9 French Deli 13 Vail Recreational District a office, and an operator will assist you. Garnnkers Be, & Grill zz vail Resorts Human Resources ao 11. The Arrabelle Loading Dock will not provide dollies, hand carts or pallet jacks. Drivers are responsible far their own Haagen Dazs 51 Vail Ski & Snowboard School 3s equipment required t o deliver their goods. Heaven Massage & Spa s Vail ski Tech 30 12. The Arrabelle is not responsible for any items left on the Loading Dock or the surrounding area. kin Tickets & Restrooms z5 Vail sports 5 13. All tenants /delivery personnel are responsible for cleaning up after their deliveries. This includes the Loading Dock, hallways Lionshead General Store 36 Vail Sports 5a traveled, and elevators used. Lionshead Jewelers Fossil & Mineral Gallery 2s Vail T -Shirt Company 17 Lionshead Liquors 43 Vail', Children Museum 3 14. Vehicle engines shall be shut off at all times when possible. Little Diner (The) 38 Visions of Vail is 15. NO PARKI M NG in the Loading Dock. Any vehicles left unoccupied will be ticketed and towed at the owner's expense. oe s Original BBO 37 16. The Loading Dock is monitored by security cameras. Inappropriate behavior and or violation of Loading Dock rules will result in loss of Loading Dock privileges, and prosecution to the fullest extent of the law when applicable. >b� •a 0 0 0• �,., e E Opens on Lionshead Mall level ' :g: Olt just south of Haagen Dazs (retail location # 51) ARRABELLE LOADING DOCK PLAN TIE The Arrabelle Loading and Delivery facility a can handle vehicles in length up to 55' (WB -50), and has a height clearance of 14' MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: April 20, 2010 RE: Combined Heat and Power - Biomass Facility Grant Opportunity Update I. PURPOSE The purpose of this memo is to provide an update to the Vail Town Council on the progress of the combined heat and power (CHP) biomass facility project, proposed by the private developer, Hayden, Cary & King, Co. II. BACKGROUND In July, 2009, with the assistance of staff members from Holy Cross Energy, Town of Vail, Vail Resorts and Vail Resorts Development Company, U.S. Forest Service (USFS), Department of Energy (DOE), National Renewable Energy Laboratory (NREL), Fritzlen Pierce Architects, several professional engineering firms, and others, Andrew King, of Hayden, Cary & King, Co., submitted a $26 million grant request to the Department of Energy through their National Energy Technology Laboratory (NETL) biomass grant program to construct and operate a combined heat and power facility in the U.S. It is the objective of the applicant, Hayden Cary & King Co., to develop and demonstrate a 28 MW woody biomass based CHP facility that will utilize advanced boiler design features and a high efficiency flue gas condenser to achieve a minimum thermal efficiency of 82 %. The CHP facility will demonstrate that the use of advanced Selective Catalytic Reduction (SCR) technology on a woody biomass boiler will surpass air quality emission requirements while achieving almost complete displacement of fossil fuel carbon emissions compared with an equivalent natural gas facility. Topics Under Consideration The following topics will continue to be addressed and investigated as the feasibility study continues. • Use of easements and rights -of -ways • Economic impacts to community • Construction impacts to community • Wildlife and landscape impacts • Job creation • Tourism and educational opportunities • Environmental leadership as the first district - heated ski village in the U.S. • Removal of 17,000 tons of carbon dioxide (CO from the atmosphere (equivalent to 1.7 million gallons of gas, or 28.3 million vehicle miles traveled, which is the equivalent of taking 2,360 vehicles off the road). • Future fuel prices • Noise impacts of trucks 1 4/20/2010 7 -2 -1 • Air quality emissions (though the proposal claims zero emissions are achievable) This demonstration project, as proposed, would be located within the town of Vail on a portion of the Public Works snow dump area, and will demonstrate the ease of citing facilities of this type. Due to the high energy use, tourism and economic development opportunity associated with Vail, the project has garnered the enthusiastic support from several key stakeholders including the Sonnenalp, Solaris, Vail Resorts, the USFS, Eagle County Commissioners, Holy Cross Energy, Denver Water Board Commissioners and numerous local, state and federal officials. Mostly recently, this project has been selected by USFS and DOE leaders as a priority project; one that meets the needs of the USFS in addressing the beetle kill epidemic, threat to wildfire and watersheds, while also addressing excessive energy consumption, education needs, and job growth supported by the American Recovery and Reinvestment Act (ARRA) funds. On April 8 -9, 2010, representatives from URS, under contract by the DOE to conduct feasibility studies for the USFS on high priority projects visited the Town of Vail for all - day meetings and site visits. The URS team met with staff from the Town of Vail, Vail Resorts, Eagle County, Colorado State Forest Service, the Colorado Renewable Resources Cooperative, Envioenergi, and the Hayden Cary King development team. The URS team also visited Solaris, the Sonnenalp, the Town of Vail snowmelt system and Public Works site, and examined the transportation system in town. After spending several days in Vail, the URS team's preliminary feedback on the project was that it is a well developed, appropriate, and worthwhile project for the Town and its stakeholders, as well as the region, and ranked at the top of the list in comparison with the other six projects under review in the West. While the proposal for the CHP facility in Vail is still under review by the DOE, staff has been assured that it is a finalist for funding, and the developer continues to gather background data, work with the USFS on biomass supply, and perform cost estimates. Negotiations with the USFS for a parcel in Avon to be used as a sorting facility for beetle - killed wood are also underway. Due to unexpected delays in the selection process, DOE /NETL anticipates notifying applicants selected for an award no later than the end of June, 2010, and finalizing the contracts between July and September, 2010. III. NEXT STEPS The URS team has requested further engineering, biomass supply, and economic data to complete their feasibility study. Staff will assist Hayden Cary & King, Co. in organizing Town of Vail related information. Hayden Cary & King, Co. continues to work with potential project partners to establish a complete list of parties interested in purchasing green energy and retrofitting their boilers to be compatible with a district heating system. In addition, staff will: • Establish a process for community input. • Organize a Town Council worksession with Andrew King for May, 2010. • Schedule a public open house /informational workshop to provide educational background on the implications, and environmental and financial costs and benefits of a CHP facility in the Town of Vail. • Continue to create partnerships among project stakeholders. • Conduct a Town feasibility study to assess long term benefits, costs, and logistics. 2 4/20/2010 7 -2 -2 IL 'OWN ff VA, . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 20, 2010 ITEM /TOPIC: Matters from Mayor & Council. PRESENTER(S): Town council 4/20/2010 TOWN (ffF VA M VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 20, 2010 ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Timber Ridge. PRESENTER(S): Matt Mire 4/20/2010