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HomeMy WebLinkAbout2010-05-04 Agenda and Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION AGENDA +` TM W Via' VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:15 P.M., MAY 4, 2010 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM /TOPIC: Council will convene as the Vail Reinvestment Authority (VRA) prior to the regularly scheduled Work Session (12:00 Noon). To be discussed: Lionshead Transit Center Phase I Final Design and Construction Documents Contract Award. (15 min.) PRESENTER(S): Tom Kassmel ACTION REQUESTED OF COUNCIL: Authorize the Vail Reinvestment Executive director to enter into a contract, approved in a form acceptable to the VRA attorney, for the Lionshead Transit Center Phase I Final Design and Construction Documents. BACKGROUND: The Town of Vail and the Vail Reinvestment Authority is in the process of completing the Design Development (DD) and Entitlement phase of the of the Lionshead Transit Center Project. It is expected that this current DD phase will be completed within the next few weeks for work that is anticipated for construction this year (Phase I). Under the current timeline, in order to complete Phase I construction, the final construction design drawings process needs to begin as soon as possible. STAFF RECOMMENDATION: Authorize the Vail Reinvestment Executive director to enter into a contract, approved in a form acceptable to the VRA attorney, for the Lionshead Transit Center Phase I Final Design and Construction Documents with the 4240 Design team not to exceed $182,365. 2. ITEM /TOPIC: Street Condition Site Visit. (45 min.) PRESENTER(S): Tom Kassmel / Greg Hall ACTION REQUESTED OF COUNCIL: Site Visit. BACKGROUND: As a follow up to the the discussions regarding street maintenance and condition ratings with Council on 4/6/10, a site visit to Mill Creek Circle, Vail Valley Drive, and Sunburst Drive will be taken to compare excellent, good, fair and poor road conditions. A packet of materials has been included, as a supplement to the 4/6/10 memo, to understand the condition ratings of Town of 5/4/2010 Vail's roads, showing specifc ratings for each road, overview graphs of road ratings townwide and by zone, and a graph showing the trend of residents satisfaction of road maintenance based on teh townwide surveys. STAFF RECOMMENDATION: Review documentation on road maintenance from the 4/6/10 memo and the material attached, prior to the site visit. 3. ITEM /TOPIC: Solaris - Sign Code Amendements / Site Visit (15 min.) PRESENTER(S): Bill Gibson, Planner/ Dominic Mauriello, Applicant's Representative 4. ITEM /TOPIC: Presentation on November 2010 statewide ballot initiatives. (45 min.) PRESENTER(S): Dee Wisor, Sherman and Howard ACTION REQUESTED OF COUNCIL: No action requested - information only. BACKGROUND: Three initiatives have been placed on the statewide ballot for November: Proposition 101 - motor vehicle fees and taxes; state income tax; and telecommunications fees. Amendment 60 - property taxes. Amendment 61 - state and local government debt. Each of these initiatives have a potential impact on the town's operations and the community. Dee Wisor, an attorney with Sherman & Howard who has represented the town on several bond issues, has agreed to present information on these ballot issues and answer your questions. STAFF RECOMMENDATION: None - information only. 5. ITEM /TOPIC: PEC /DRB Update (15 min.) PRESENTER(S): Warren Campbell 6. ITEM /TOPIC: Five -Year Strategic Capital Plan. (30 min.) PRESENTER(S): Judy Camp ACTION REQUESTED OF COUNCIL: Review and discus the attached five -year strategic capital plan. BACKGROUND: You have ranked "Budget and Capital Management" as your top priority for the next two years. The first action step under this area of focus is to identify and rank capital needs for the next five years. The attached proposed five - year capital is based on staff analysis and Council comments from prior meetings. STAFF RECOMMENDATION: Review and discus the attached five -year strategic capital plan. 7 . ITEM /TOPIC: Presentation of Ford Park Parking Analysis and Concept 5/4/2010 Alternatives. (60 min.) PRESENTER(S): Greg Hall, Director of Public Works and Transportation / Carlos Hernandez, Fehr and Peers Jana McKenzie, AECOM /EDAW ACTION REQUESTED OF COUNCIL: Provide feedback to staff and consultant team in regards to parking alternatives presented. Direct staff and consultant team to discard undesirable alternatives and further develop preferred alternatives and initiate preliminary discussions with Colorado Department of Transportation, Vail Recreation District, and other interested parties BACKGROUND: On October 20, 2009, staff and the consultant team presented options for structured parking at Ford Park. Information presented included a preliminary parking supply and demand study, 4 options for structured and /or surface parking at Ford Park, and a conceptual layout for structured parking at the Soccer Field lot. The projected costs for structured parking ranged from $30 million to $54 million and yielded between 650 and 750 parking spaces. Council directed staff to analyze additional surface parking alternatives for Ford Park. Staff and the consultant team have refined the parking supply and demand study and have developed 4 options for permanent surface parking on the South Frontage Road and within Ford Park. Staff and the consultant team have also developed 2 alternatives for relocating the tennis center to areas of the Vail Golf Course. The projected costs for surface parking, within Ford Park and on the Frontage Road, ranges from $12.2 million to $18.5 million and yields between 250 and 670 parking spaces. Each of the parking options has varying impacts to the recreation facilities within Ford Park. Staff will present preliminary master plan modifications to the park. STAFF RECOMMENDATION: Staff is requesting feedback and direction from the Council on the various options presented. No formal action is requested. 8. ITEM /TOPIC: Information Update. Ground Breaking Date for West Vail Fire Station. Attachment Only: Town of Vail Owned Rental Housing Update. CSE Reprioritization. (15 min.) PRESENTER(S): Pam Brandmeyer 9. ITEM /TOPIC: Matters from Mayor & Council. (15 min.) PRESENTER(S): Town Council 10. ITEM /TOPIC: Executive Session, pursuant to: 1) C. R. S. §24- 6- 402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Timber Ridge. (20 min.) PRESENTER(S): Matt Mire 5/4/2010 11. ITEM /TOPIC: Adjournment. (4:35 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, MAY 20, IN THE VAIL TOWN COUNCIL CHAMBERS. FUTURE AGENDA ITEMS: Ralf Garrison Update - May 18 EGE Update - May 18 Parking Policy Discussion - May 18 Bio -Mass Grant Update - May 18 Rock Fall Mitigation - May 18 IGA for Law Enforcement Mutural Aid - May 18 Vail Entertainment District - May 18 James Chung Presentation - May 18 Conference Center Funds Task Force Update - May 18 Joint TOV & VRD Work Session - May 18 VRD Golf Course 7th Tee Box - June 1 Lighting Master Plan - June 1 Community Survey Results - June 1 Annual Audit Report - June 1 Comprehensive Parking Strategy - June 1 Commercial Ski Storage - June 15 VLMD Tactical Plan - June 15 Conference Center Update - June 15 Joint Meeting with CSE - July 20 5/4/2010 T VAIL VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 4, 2010 ITEM /TOPIC: Council will convene as the Vail Reinvestment Authority (VRA) prior to the regularly scheduled Work Session (12:00 Noon). To be discussed: Lionshead Transit Center Phase I Final Design and Construction Documents Contract Award. PRESENTER(S): Tom Kassmel ACTION REQUESTED OF COUNCIL: Authorize the Vail Reinvestment Executive director to enter into a contract, approved in a form acceptable to the VRA attorney, for the Lionshead Transit Center Phase I Final Design and Construction Documents. BACKGROUND: The Town of Vail and the Vail Reinvestment Authority is in the process of completing the Design Development (DD) and Entitlement phase of the of the Lionshead Transit Center Project. It is expected that this current DD phase will be completed within the next few weeks for work that is anticipated for construction this year (Phase I). Under the current timeline, in order to complete Phase I construction, the final construction design drawings process needs to begin as soon as possible. STAFF RECOMMENDATION: Authorize the Vail Reinvestment Executive director to enter into a contract, approved in a form acceptable to the VRA attorney, for the Lionshead Transit Center Phase I Final Design and Construction Documents with the 4240 Design team not to exceed $182,365. ATTACHMENTS: VRA Attachment 5/4/2010 MEMORANDUM TO: Vail Reinvestment Authority FROM: Tom Kassmel, Public Works Department DATE: May 4` 2010 SUBJECT: Lionshead Transit Center Phase I Final Design and Construction Documents Contract Award I. SUMMARY The Town of Vail and the Vail Reinvestment Authority is in the process of completing the Design Development (DD) and Entitlement phase of the of the Lionshead Transit Center Project. It is expected that this current DD phase will be completed within the next few weeks for work that is anticipated for construction this year (Phase 1). Under the current timeline, in order to complete Phase I construction, as outlined below, the final construction design drawings process needs to begin as soon as possible. Phase I (Construction 2010) of the Lionshead Transit Center Improvements are as identified in the 1 -19 -10 Council memo and presentation and include; • Adding 4 bus bays and support facilities in a single `pull -off' lane along the South Frontage Road (SFR) just north of the Lionshead Parking Garage (LHPG). • Reconfigure /Improve the East Lionshead Circle (ELC) and the LHPG entry intersections with the SFR. • Provide access to skier /short -term drop- off /parking within the LHPG. Phase 11 (Construction 2011) will include; • New Lionshead Transit/Welcome Center to replace the existing Auxiliary Building at the southwest corner of the LHPG. The Town advertised a Request For Proposals (RFP) for Phase 1 (2010) Final Design and Construction Documents. Phase II is anticipated to be advertised within the next few months. Staff received four proposals and has reviewed the proposals to determine which design team will be the most advantageous for the Town to contract with. After a thorough review Town staff recommends entering into a contract with the 4240 Architecture design team in the amount of $182,365 to complete the Phase I Lionshead Transit Center Final Design and Construction Documents. II. PROPOSAL SUMMARY The Town staff reviewed the four proposals received and recommends proceeding with the 4240 Architecture Design Team. Although they are not the lowest cost proposal, the benefit of continuing design with the 4240 design team 5/4/2010 1 -I -I outweighs the additional —12% cost over the lowest proposal from the VAg Design Team. The benefits of continuing with 4240 include; • Known design team for Town Staff (known expectations, project workflow, etc ) • 4240 Design Team has brought this project thru a one year process since its inception and knows the project well, knows the complexity, the missing links, and the potential for design unknowns /change orders during this phase is minimal since they completely understand the project. • There would be seamless design and documentation from DD's to CD's. • 4240 Design Team has the best ability to bring this project forward to construction on schedule, since they are already in progress with DD's, and have all the appropriate design information, tools and drawings. There is no learning curve or design drawing transition. • The timeline required to make this project viable this year is extremely tight and has very little time for changes and learning curve. (see attached schedule) The following is a breakdown of the cost proposals received by the Town. The first line of each design teams cost proposal is the total cost as per the submitted RFP. After review of the proposals and internal discussion, staff requested a modified cost proposal excluding construction cost estimating. The Town will already have a detailed costs estimate of the project at the completion of the DD phase and any additional estimating needed can be more effectively be priced by using a third part construction contractor, which was anticipated in the approved project design budget (See Section III). Therefore the recommended staff costs are highlighted and exclude construction cost estimating. 5/4/2010 1 -1 -2 Lionshead Transit Center Phase I Final Design and Construction Documents RFP Comparisons Leed Consultant Local Final Design Bid Documents Reimbursables TOTAL & Sub Consultants I & Construction Services VAg Design Team $ 114,050.00 $ 50,000.00 $ 2,000.00 $ 166,050.00 VAg X $ 34,050.00 $ 18,900.00 $ 52,950.00 Marcin X $ 61,500.00 $ 13,500.00 $ 75,000.00 Monroe & Newell X $ 8,000.00 $ 7,000.00 $ 15,000.00 Beaud & Ganze X $ 10,500.00 $ 10,600.00 $ 21,100.00 Less Cost Est. $ ( 2,400.00) $ - $ (2,400.00) Staff Recommended Costs $ 163,650.00 4240 Design Team $ 142,330.00 $ 46,435.00 $ 15,310.00 $ 204,075.00 4240 $ 42,400.00 $ 22,700.00 $ 65,100.00 Alpine X $ 50,295.00 $ 8,980.00 $ 59,275.00 Martin & Martin $ 20,800.00 $ 6,000.00 $ 26,800.00 Beaud & Ganze X $ 10,880.00 $ 5,000.00 $ 15,880.00 ARC X $ 17,955.00 $ 3,755.00 $ 21,710.00 Less Cast Est. $ ( 17,955.00) $ (3,755.00) $ (21,710.00) Staff Recommended Costs $ 182,365.00 O'Brien Design Team $ 117,490.00 $ 54,660.00 $ 13,772.00 8% $ 185,922.00 Provided a range for $ - $ 20,658.00 12% $ 192,808.00 reimbursables of 8 % -12% O'brien $ 48,540.00 $ 36,860.00 $ 85,400.00 SA Miro Civil $ 46,000.00 $ 13,000.00 $ 59,000.00 SA Mire Struct $ 11,700.00 $ 2,300.00 $ 14,000.00 DMCE $ 11,250.00 $ 2,500.00 $ 13,750.00 Less Cost Est. $ ( 3,500.00) $ - $ (3,500.00) Staff Recommended Costs $ 182,422.00 $ 189,308.00 Marcin Design Team $ 156,750.00 $ 41,450.00 $ $ 198,200.00 Marcin X $ 86,150.00 $ 18,100.00 (Will Waive All) $ 104, 250.00 OZ Arch $ 38, 000.00 $ 11, 000.00 $ 49, 000.00 Monroe & Newell X $ 16,600.00 $ 3,500.00 $ 20,100.00 Beaud & Ganze X $ 16,000.00 $ 8,850.00 $ 24,850.00 MAC Landscape Design X Cost included above $ Less Cost Est. $ 4,9( 00.00) $ $ (4900.00) Staff Recommended Costs = $ 193,300.00 5/4/2010 1 -1 -3 III. PROJECT BUDGET The total project design budget that was approved in February is the following; Design Development & Entitlements (under contract with 4240) $386,750 Final Design & Construction Phase I & II $292,750 Winston Associates Design Review Services $5,000 Additional Survey Services as required $7,000 Constructability and Cost Estimating Review $15,000 Design Contingency (10 %) $60 Total VRA Design Budget $767,000 Contracting with 4240 for $182,365 for Phase I Final Design will leave $110,385 budgeted for Phase 11 Final Design, excluding contingency. IV. STAFF RECOMMENDATIONS Authorize the Vail Reinvestment Executive director to enter into a contract, approved in a form acceptable to the VRA attorney, for the Lionshead Transit Center Phase I Final Design and Construction Documents with the 4240 Design team not to exceed $182,365. 5/4/2010 1 -1 -4 Part 02 Project Sched - 201 / 201 Improvements M® M C3 CD M 0 0 C3 M 4= C5 C C Ln M C, i _0 CD C3 ................................................................ :Add 4 ECO Bus Bays / ECO Building ............ T;WiFi�� .. . ........................ SO Phase Development DD Phase Development CD Phase Development B id & Award (Concurrent with COOT review) CO Ln 10 IM C, C2 M M CM C, cl Lo -0 � co C2 1 = G2 Q .................................................................................................... M C2 El C1 SFR Improvements I Skier Dropoff & Short-term Pkg. in LHPG ............... T5N . .. t� . 6T6p iw � � f ................................................................. — DD phase Development CD Phase Development 40— Bid & Award (Concurrent with COOT review) �Construction Phase 14 months) 2010improvements 5/4/2010 6 1- 1 -5 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 4, 2010 ITEM /TOPIC: Street Condition Site Visit. PRESENTER(S): Tom Kassmel / Greg Hall ACTION REQUESTED OF COUNCIL: Site Visit. BACKGROUND: As a follow up to the the discussions regarding street maintenance and condition ratings with Council on 4/6/10, a site visit to Mill Creek Circle, Vail Valley Drive, and Sunburst Drive will be taken to compare excellent, good, fair and poor road conditions. A packet of materials has been included, as a supplement to the 4/6/10 memo, to understand the condition ratings of Town of Vail's roads, showing specifc ratings for each road, overview graphs of road ratings townwide and by zone, and a graph showing the trend of residents satisfaction of road maintenance based on teh townwide surveys. STAFF RECOMMENDATION: Review documentation on road maintenance from the 4/6/10 memo and the material attached, prior to the site visit. ATTACHMENTS: Memo 5/4/2010 Town of Vail Street Overal Condition Index OCI by Street ID Description Length Zone 1 2001 1 2005 2007 2009 7015 Bald Mountain Rd 3200 Booth Creek Falls 55.80 71.42 65.54 100.00 7040 Booth Falls Ct 658 Booth Creek Falls 73.90 64.07 51.21 100.00 7050 Booth Falls Rd 200 Booth Creek Falls 69.90 57.66 50.00 100.00 7060 Booth Falls Rd 975 Booth Creek Falls 56.80 65.75 60.89 100.00 8000 Snowshoe Ln 386 East Vail 53.50 67.42 70.00 100.00 8010 Grouse Ln 427 East Vail 85.50 64.31 65.59 100.00 8050 Main Gore Dr 1708 East Vail 61.43 28.48 58.96 100.00 8100 Meadow Ln 973 East Vail 56.45 58.13 100.00 100.00 8145 Glen Falls Ln 578 East Vail 50.00 77.90 55.48 100.00 8150 Columbine Dr 1157 East Vail 70.75 0.00 57.90 100.00 8175 Spruce Ct 64 East Vail 60.70 92.20 88.00 100.00 8190 Lupine Dr 390 East Vail 76.00 79.04 97.40 100.00 1040 Larkspur Ln 896 Intermountain 54.00 83.92 62.30 100.00 1050 Larkspur Ct 136 Intermountain 72.55 77.20 84.88 100.00 3010 Beaver Dam Circle 771 Main Vail 62.40 68.53 64.94 100.00 3040 Forest Rd 1875 Main Vail 71.13 47.07 100.00 100.00 3045 Forest Rd 440 Main Vail 76.80 38.94 100.00 4040 Meadow Dr West 1520 Main Vail 84.45 63.86 65.14 100.00 4065 Spraddle Creek Rd 3797 Main Vail 74.79 80.49 76.88 100.00 4070 Vail Rd 930 Main Vail 62.60 66.21 64.98 100.00 4080 Willow Rd 635 Main Vail 40.20 55.98 61.64 100.00 1980 Moraine Dr 800 North West Vail 69.10 51.34 58.62 100.00 1990 Glacier Ct 327 North West Vail 50.00 79.76 84.17 100.00 2000 Lions Ridge Loop 5272 North West Vail 82.28 83.03 81.32 100.00 2010 Circle Dr 456 North West Vail 86.00 79.26 96.46 100.00 2020 Meadow Ridge Rd 660 North West Vail 73.40 84.00 95.40 100.00 2025 Meadow Ridge Rd 313 North West Vail 90.00 65.40 100.00 100.00 2030 Buffehr Creek Rd 1197 North West Vail 87.00 80.51 73.34 100.00 2040 Buffehr Creek Rd 6008 North West Vail 88.27 81.44 100.00 2070 Chamonix Ln 2750 North West Vail 82.35 82.35 72.79 100.00 2080 Chamonix Ln 2349 North West Vail 77.96 76.64 75.70 100.00 2090 Chamonix Rd 780 North West Vail 84.00 76.29 56.33 100.00 2095 St. Moritz Way 1000 North West Vail 100.00 2100 Garmish Dr 1738 North West Vail 60.17 71.16 98.00 100.00 2110 Arosa Dr 1654 North West Vail 63.43 63.10 99.33 100.00 2115 Arosa Dr. 675 North West Vail 70.80 86.96 100.00 100.00 2120 Davos Trail 188 North West Vail 68.20 63.71 94.00 100.00 2125 Davos Trail 1275 North West Vail 71.90 67.19 95.00 100.00 2130 Cortina Ln 1750 North West Vail 51.95 85.70 94.32 100.00 3060 Lions Ridge Loop 743 Sandstone 82.50 78.77 84.29 100.00 3070 Vail View Dr 1616 Sandstone 76.23 78.94 75.68 100.00 3080 Sandstone Dr 1383 Sandstone 56.95 79.49 71.47 100.00 3085 Sandstone Dr 950 Sandstone 71.65 79.31 86.33 100.00 3100 Red Sandstone Ct 283 Sandstone 81.00 90.14 88.53 100.00 3105 Sandy In 385 Sandstone 43.70 71.41 74.35 100.00 3120 Red Sandstone Rd 1634 Sandstone 85.03 75.66 76.78 100.00 2140 Gore Creek Dr West 2494 West Vail 76.78 89.15 80.17 100.00 2190 Alpine Drive 1536 West Vail 76.60 80.55 95.50 100.00 2230 Sierra Trail 631 West Vail 73.70 71.79 71.80 100.00 4108 Hansen Ranch Chute 68 Main Vail 67.68 99.55 3050 Lionshead Place 430 Main Vail 0.00 99.42 3000 Beaver Dam Rd. 2778 Main Vail 62.88 81.02 80.34 99.20 7070 Katsos Ranch Rd 1473 Booth Creek Falls 69.27 82.40 75.70 98.33 8070 Gore Cir 1622 East Vail 73.47 66.80 54.82 98.00 4112 Hanson Ranch Rd A 210 Main Vail 97.44 2275 Westhaven Dr 310 Cascade 28.44 100.00 100.00 97.00 8180 Willow way 308 East Vail 93.00 79.03 93.90 96.00 4010 Vail Valley Dr 2136 Main Vail 85.20 62.21 56.38 95.18 2290 Westhaven Cir 3675 Cascade 57.38 100.00 98.95 95.15 8192 Lupine Dr 1760 East Vail 96.60 85.32 100.00 95.07 4110 Hanson Ranch Rd A 268 Main Vail 79.60 54.97 100.00 95.00 8155 Columbine Dr 1250 East Vail 53.20 86.90 91.70 93.45 8060 Main Gore Dr 521 East Vail 47.75 70.28 100.00 93.35 8065 Main Gore Dr 1045 East Vail 64.80 71.47 100.00 93.16 4990 Chalet Rd 216 Main Vail 61.00 14.29 93.00 2300 Greenhill Ct 1457 Cascade 69.70 100.00 100.00 91.97 8204 Bridge Rd 200 East Vail 97.40 77.41 100.00 91.65 8208 Bridge Rd 173 East Vail 99.70 98.36 100.00 91.00 8166 Spruce Way 1689 East Vail 57.17 47.61 92.65 90.22 4060 Lionshead Cir West 1269 Main Vail 73.90 84.82 96.00 90.20 6900 Manns Ranch Rd 910 Booth Creek Falls 67.50 73.83 68.65 90.00 4030 Meadow Dr East 443 Main Vail 61.00 85.38 99.60 89.00 8080 Meadow Dr 1879 East Vail 55.10 60.90 97.53 88.57 5/4/2010 2 -1 -1 3020 Forest Rd 3105 Main Vail 70.72 89.96 97.60 88.40 8200 Bridge Rd 253 East Vail 89.50 84.60 100.00 88.00 2160 Matterhorn Cir 233 West Vail 64.20 90.00 89.00 87.00 8140 Nugget Ln 570 East Vail 43.10 76.26 88.00 86.80 5045 Fairway Dr 619 Main Vail 77.50 82.80 94.00 85.80 2270 Westhaven Dr 1340 Cascade 100.00 97.00 79.56 85.60 5020 Vail Valley Dr 4048 Main Vail 58.13 85.83 88.99 85.22 8090 Juniper Ln 1458 East Vail 57.03 60.43 90.00 85.03 5050 Eagles Nest Cir 185 Main Vail 91.00 82.80 100.00 85.00 8220 Bighorn Rd 5700 East Vail 64.64 94.75 88.65 84.75 8162 Spruce Way 1060 East Vail 64.95 95.00 100.00 84.48 6035 Sunburst Dr 2395 Main Vail 87.90 84.40 96.12 83.74 8040 Black Gore Dr 847 East Vail 47.05 26.28 88.50 83.58 4105 Gore Creek Dr 680 Main Vail 55.70 41.54 73.93 83.38 4075 Vail Rd 591 Main Vail 88.20 80.91 83.00 8030 Black Bear Ln 516 East Vail 60.10 74.78 90.40 82.95 4100 Gore Creek Dr 1790 Main Vail 83.85 72.15 98.67 82.09 8110 Meadow Dr 2550 East Vail 46.37 73.18 86.05 81.76 3130 Potato Patch Dr 7280 Sandstone 62.49 80.51 76.39 81.60 5030 Homestake Cir 406 Main Vail 95.00 85.34 100.00 80.40 2200 Alta Dr. 120 West Vail 54.50 97.00 85.26 80.31 8020 Ute Ln 229 East Vail 76.40 0.00 85.78 79.76 1010 Bellflower Dr 800 Intermountain 93.90 90.53 90.90 79.09 6030 Sunburst Dr 1195 Main Vail 87.35 73.84 100.00 79.00 7020 Booth Creek Dr 1142 Booth Creek Falls 52.80 83.58 80.25 77.96 2150 Geneva Dr 898 West Vail 88.30 81.77 82.22 77.82 2155 Lucerne Dr 380 West Vail 86.60 76.24 78.80 77.68 7030 Booth Creek Dr 200 Booth Creek Falls 59.00 84.80 83.60 77.50 5040 Ptarmigan Rd 1771 Main Vail 82.60 78.93 99.20 77.32 5015 Hornsilver Cir 255 Main Vail 90.00 79.39 100.00 77.20 5046 Fairway Ct 166 Main Vail 87.70 79.60 100.00 75.70 4050 Lionshead Cir East 1334 Main Vail 48.95 35.67 97.42 75.50 5990 Elkhorn 845 Main Vail 90.00 100.00 82.18 75.20 5010 Homsilver Cir 273 Main Vail 86.80 84.14 100.00 74.40 8196 Lupine Dr 480 East Vail 98.00 77.82 76.10 74.00 2145 Shasta PI 263 West Vail 66.80 86.29 83.00 73.20 8120 Streamside Cir East 1599 East Vail 57.60 71.24 77.48 72.19 8210 Bighorn Rd 861 East Vail 81.65 89.82 68.25 70.65 1000 Kinnickinnick Rd 1240 Intermountain 84.47 81.08 82.03 69.75 6010 Vail Valley Dr 1130 Main Vail 85.40 72.61 95.10 69.58 8230 Bighorn Rd 3255 East Vail 67.24 84.51 71.43 69.50 8170 Spruce Dr 185 East Vail 41.20 75.04 73.20 69.46 3030 Rockledge Rd 1098 Main Vail 61.30 65.63 77.39 68.52 5000 Cabin Cir 227 Main Vail 93.50 89.08 100.00 66.93 4090 Willow Place 478 Main Vail 85.50 75.69 73.35 65.44 8158 Columbine Dr 653 East Vail 61.55 75.40 74.83 61.26 1030 Snowberry Dr 1740 Intermountain 62.00 85.55 87.21 58.86 1005 Kinnickinnick Rd 1053 Intermountain 69.63 80.76 70.58 58.66 6020 Springhill Ln 451 Main Vail 88.00 62.85 100.00 56.33 1020 Basingdale Blvd 1197 Intermountain 58.50 78.80 62.02 56.04 2180 Matterhorn Cir 1793 West Vail 85.00 73.95 66.76 54.40 6000 Vail Valley Dr 1963 Main Vail 82.00 39.31 66.88 54.34 2170 Matterhorn Cir 1195 West Vail 91.10 88.31 77.90 54.08 2185 Matterhorn Ct 370 West Vail 82.00 76.42 73.70 53.80 7010 Aspen Ct 191 Booth Creek Falls 67.60 54.96 53.36 52.60 7000 Aspen Ln 822 Booth Creek Falls 66.40 71.56 74.80 52.24 8142 Nugget Ln 100 East Vail 45.00 54.75 71.40 50.75 7080 Falline Dr 1600 East Vail 72.93 59.80 51.90 49.34 8160 Spruce Way 789 East Vail 61.20 6.55 60.36 48.82 4135 Mill Creek Cir 1614 Main Vail 34.40 34.88 43.41 41.53 1007 Kinnickinnick Ct 200 Intermountain 0.00 52.40 40.97 8240 Bighorn Rd 2520 East Vail 38.70 48.67 41.21 37.78 2165 Matterhorn Cir 186 West Vail 76.00 83.84 64.14 37.59 4130 Mill Creek Cir 135 Main Vail 89.20 46.11 49.09 35.90 8130 Streamside Cir West 770 East Vail 60.95 57.46 53.04 m 34.07 1025 Basingdale Blvd 586 Intermountain 65.40 100.00 3150 Ma Bell Rd 510 Main Vail 54.76 4032 Meadow Dr East 490 Main Vail 93.60 65.45 4034 Meadow Dr East 500 Main Vail 75.04 81.23 4035 Meadow Dr East 510 Main Vail 63.74 4045 Meadow Dr West 142 Main Vail 4101 Bridge St 530 Main Vail 83.94 4115 Hanson Ranch Rd B 230 Main Vail 94.00 75.17 4120 Village Center Rd 282 Main Vail 73.70 49.86 82.77 4140 Willow Bridge Rd 422 Main Vail 82.78 3090 Vail View Dr 430 Sandstone 1 66.601 81.64 1 Average OCI 70.57 71.80 81.18 84.73 5/4/2010 2 -1 -2 Town of Vail Street Overal Condition Index OCI by Street ID Description Length Zone 2001 1 2005 2007 1 2009 2270 Westhaven Dr 1340 Cascade 100.00 97.00 79.56 85.60 8208 Bridge Rd 173 East Vail 99.70 98.36 100.00 91.00 8196 Lupine Dr 480 East Vail 98.00 77.82 76.10 74.00 8204 Bridge Rd 200 East Vail 97.40 77.41 100.00 91.65 8192 Lupine Dr 1760 East Vail 96.60 85.32 100.00 95.07 5030 Homestake Cir 406 Main Vail 95.00 85.34 100.00 80.40 4115 Hanson Ranch Rd B 230 Main Vail 94.00 75.17 1010 Bellflower Dr 800 Intermountain 93.90 90.53 90.90 79.09 4032 Meadow Dr East 490 Main Vail 93.60 65.45 5000 Cabin Cir 227 Main Vail 93.50 89.08 100.00 66.93 8180 Willow way 308 East Vail 93.00 79.03 93.90 96.00 2170 Matterhorn Cir 1195 West Vail 91.10 88.31 77.90 54.08 5050 Eagles Nest Cir 185 Main Vail 91.00 82.80 100.00 85.00 2025 Meadow Ridge Rd 313 North West Vail 90.00 65.40 100.00 100.00 5015 Hornsilver Cir 255 Main Vail 90.00 79.39 100.00 77.20 5990 Elkhorn 845 Main Vail 90.00 100.00 82.18 75.20 8200 Bridge Rd 253 East Vail 89.50 84.60 100.00 88.00 4130 Mill Creek Cir 135 Main Vail 89.20 46.11 49.09 35.90 2150 Geneva Dr 898 West Vail 88.30 81.77 82.22 77.82 2040 Buffehr Creek Rd 6008 North West Vail 88.27 81.44 100.00 4075 Vail Rd 591 Main Vail 88.20 80.91 83.00 6020 Springhill Ln 451 Main Vail 88.00 62.85 100.00 56.33 6035 Sunburst Dr 2395 Main Vail 87.90 84.40 96.12 83.74 5046 Fairway Ct 166 Main Vail 87.70 79.60 100.00 75.70 6030 Sunburst Dr 1195 Main Vail 87.35 73.84 100.00 79.00 2030 Buffehr Creek Rd 1197 North West Vail 87.00 80.51 73.34 100.00 5010 Hornsilver Cir 273 Main Vail 86.80 84.14 100.00 74.40 2155 Lucerne Dr 380 West Vail 86.60 76.24 78.80 77.68 2010 Circle Dr 456 North West Vail 86.00 79.26 96.46 100.00 8010 Grouse Ln 427 East Vail 85.50 64.31 65.59 100.00 4090 Willow Place 478 Main Vail 85.50 75.69 73.35 65.44 6010 Vail Valley Dr 1130 Main Vail 85.40 72.61 95.10 69.58 4010 Vail Valley Dr 2136 Main Vail 85.20 62.21 56.38 95.18 3120 Red Sandstone Rd 1634 Sandstone 85.03 75.66 76.78 100.00 2180 Matterhorn Cir 1793 West Vail 85.00 73.95 66.76 54.40 1000 Kinnickinnick Rd 1240 Intermountain 84.47 81.08 82.03 69.75 4040 Meadow Dr West 1520 Main Vail 84.45 63.86 65.14 100.00 2090 Chamonix Rd 780 North West Vail 84.00 76.29 56.33 100.00 4101 Bridge St 530 Main Vail 83.94 4100 Gore Creek Dr 1790 Main Vail 83.85 72.15 98.67 82.09 4140 Willow Bridge Rd 422 Main Vail 82.78 5040 Ptarmigan Rd 1771 Main Vail 82.60 78.93 99.20 77.32 3060 Lions Ridge Loop 743 Sandstone 82.50 78.77 84.29 100.00 2070 Chamonix Ln 2750 North West Vail 82.35 82.35 72.79 100.00 2000 Lions Ridge Loop 5272 North West Vail 82.28 83.03 81.32 100.00 6000 Vail Valley Dr 1963 Main Vail 82.00 39.31 66.88 54.34 2185 Matterhorn Ct 370 West Vail 82.00 76.42 73.70 53.80 8210 Bighorn Rd 861 East Vail 81.65 89.82 68.25 70.65 3100 Red Sandstone Ct 283 Sandstone 81.00 90.14 88.53 100.00 4110 Hanson Ranch Rd A 268 Main Vail 79.60 54.97 100.00 95.00 2080 Chamonix Ln 2349 North West Vail 77.96 76.64 75.70 100.00 5045 Fairway Dr 619 Main Vail 77.50 82.80 94.00 85.80 3045 Forest Rd 440 Main Vail 76.80 38.94 100.00 2140 Gore Creek Dr West 2494 West Vail 76.78 89.15 80.17 100.00 2190 Alpine Drive 1536 West Vail 76.60 80.55 95.50 100.00 8020 Ute Ln 229 East Vail 76.40 0.00 85.78 79.76 3070 Vail View Dr 1616 Sandstone 76.23 78.94 75.68 100.00 8190 Lupine Dr 390 East Vail 76.00 79.04 97.40 100.00 2165 Matterhorn Cir 186 West Vail 76.00 83.84 64.14 37.59 4034 Meadow Dr East 500 Main Vail 75.04 81.23 4065 Spraddle Creek Rd 3797 Main Vail 74.79 80.49 76.88 100.00 7040 Booth Falls Ct 658 Booth Creek Falls 73.90 64.07 51.21 100.00 4060 Lionshead Cir West 1269 Main Vail 73.90 84.82 96.00 90.20 2230 Sierra Trail 631 West Vail 73.70 71.79 71.80 100.00 4120 Village Center Rd 282 Main Vail 73.70 49.86 82.77 8070 Gore Cir 1622 East Vail 73.47 66.80 54.82 98.00 2020 Meadow Ridge Rd 660 North West Vail 73.40 84.00 95.40 100.00 7080 Falline Dr 1600 East Vail 72.93 59.80 51.90 49.34 1050 Larkspur Ct 136 Intermountain 72.55 77.20 84.88 100.00 2125 Davos Trail 1275 North West Vail 71.90 67.19 95.00 100.00 3085 Sandstone Dr 950 Sandstone 71.65 79.31 86.33 100.00 3040 Forest Rd 1875 Main Vail 71.13 47.07 100.00 100.00 2115 Arosa Dr. 675 North West Vail 70.80 86.96 100.00 100.00 5/4/2010 2 -1 -3 8150 Columbine Dr 1157 East Vail 70.75 0.00 57.90 100.00 3020 Forest Rd 3105 Main Vail 70.72 89.96 97.60 88.40 7050 Booth Falls Rd 200 Booth Creek Falls 69.90 57.66 50.00 100.00 2300 Greenhill Ct 1457 Cascade 69.70 100.00 100.00 91.97 1005 Kinnickinnick Rd 1053 Intermountain 69.63 80.76 70.58 58.66 7070 Katsos Ranch Rd 1473 Booth Creek Falls 69.27 82.40 75.70 98.33 1980 Moraine Dr 800 North West Vail 69.10 51.34 58.62 100.00 2120 Davos Trail 188 North West Vail 68.20 63.71 94.00 100.00 4108 Hansen Ranch Chute 68 Main Vail 67.68 99.55 7010 Aspen Ct 191 Booth Creek Falls 67.60 54.96 53.36 52.60 6900 Manns Ranch Rd 910 Booth Creek Falls 67.50 73.83 68.65 90.00 8230 Bighorn Rd 3255 East Vail 67.24 84.51 71.43 69.50 2145 Shasta PI 263 West Vail 66.80 86.29 83.00 73.20 3090 Vail View Dr 430 Sandstone 66.60 81.64 7000 Aspen Ln 822 Booth Creek Falls 66.40 71.56 74.80 52.24 1025 Basingdale Blvd 586 Intermountain 65.40 100.00 8162 Spruce Way 1060 East Vail 64.95 95.00 100.00 84.48 8065 Main Gore Dr 1045 East Vail 64.80 71.47 100.00 93.16 8220 Bighorn Rd 5700 East Vail 64.64 94.75 88.65 84.75 2160 Matterhorn Cir 233 West Vail 64.20 90.00 89.00 87.00 4035 Meadow Dr East 510 Main Vail 63.74 2110 Arosa Dr 1654 North West Vail 63.43 63.10 99.33 100.00 3000 Beaver Dam Rd. 2778 Main Vail 62.88 81.02 80.34 99.20 4070 Vail Rd 930 Main Vail 62.60 66.21 64.98 100.00 3130 Potato Patch Dr 7280 Sandstone 62.49 80.51 76.39 81.60 3010 Beaver Dam Circle 771 Main Vail 62.40 68.53 64.94 100.00 1030 Snowberry Dr 1740 Intermountain 62.00 85.55 87.21 58.86 8158 Columbine Dr 653 East Vail 61.55 75.40 74.83 61.26 8050 Main Gore Dr 1708 East Vail 61.43 28.48 58.96 100.00 3030 Rockledge Rd 1098 Main Vail 61.30 65.63 77.39 68.52 8160 Spruce Way 789 East Vail 61.20 6.55 60.36 48.82 4990 Chalet Rd 216 Main Vail 61.00 14.29 93.00 4030 Meadow Dr East 443 Main Vail 61.00 85.38 99.60 89.00 8130 Streamside Cir West 770 East Vail 60.95 57.46 53.04 34.07 8175 Spruce Ct 64 East Vail 60.70 92.20 88.00 100.00 2100 Garmish Dr 1738 North West Vail 60.17 71.16 98.00 100.00 8030 Black Bear Ln 516 East Vail 60.10 74.78 90.40 82.95 7030 Booth Creek Dr 200 Booth Creek Falls 59.00 84.80 83.60 77.50 1020 Basingdale Blvd 1197 Intermountain 58.50 78.80 62.02 56.04 5020 Vail Valley Dr 4048 Main Vail 58.13 85.83 88.99 85.22 8120 Streamside Cir East 1599 East Vail 57.60 71.24 77.48 72.19 2290 Westhaven Cir 3675 Cascade 57.38 100.00 98.95 95.15 8166 Spruce Way 1689 East Vail 57.17 47.61 92.65 90.22 8090 Juniper Ln 1458 East Vail 57.03 60.43 90.00 85.03 3080 Sandstone Dr 1383 Sandstone 56.95 79.49 71.47 100.00 7060 Booth Falls Rd 975 Booth Creek Falls 56.80 65.75 60.89 100.00 8100 Meadow Ln 973 East Vail 56.45 58.13 100.00 100.00 7015 Bald Mountain Rd 3200 Booth Creek Falls 55.80 71.42 65.54 100.00 4105 Gore Creek Dr 680 Main Vail 55.70 41.54 73.93 83.38 8080 Meadow Dr 1879 East Vail 55.10 60.90 97.53 88.57 3150 Ma Bell Rd 510 Main Vail 54.76 2200 Alta Dr. 120 West Vail 54.50 97.00 85.26 80.31 1040 Larkspur Ln 896 Intermountain 54.00 83.92 62.30 100.00 8000 Snowshoe Ln 386 East Vail 53.50 67.42 70.00 100.00 8155 Columbine Dr 1250 East Vail 53.20 86.90 91.70 93.45 7020 Booth Creek Dr 1142 Booth Creek Falls 52.80 83.58 80.25 77.96 2130 Cortina Ln 1750 North West Vail 51.95 85.70 94.32 100.00 8145 Glen Falls Ln 578 East Vail 50.00 77.90 55.48 100.00 1990 Glacier Ct 327 North West Vail 50.00 79.76 84.17 100.00 4050 Lionshead Cir East 1334 Main Vail 48.95 35.67 97.42 75.50 8060 Main Gore Dr 521 East Vail 47.75 70.28 100.00 93.35 8040 Black Gore Dr 847 East Vail 47.05 26.28 88.50 83.58 8110 Meadow Dr 2550 East Vail 46.37 73.18 86.05 81.76 8142 Nugget Ln 100 East Vail 45.00 54.75 71.40 50.75 3105 Sandy In 385 Sandstone 43.70 71.41 74.35 100.00 8140 Nugget Ln 570 East Vail 43.10 76.26 88.00 86.80 8170 Spruce Dr 185 East Vail 41.20 75.04 73.20 69.46 4080 Willow Rd 635 Main Vail 40.20 55.98 61.64 100.00 8240 Bighorn Rd 2520 East Vail 38.70 48.67 41.21 37.78 4135 Mill Creek Cir 1614 Main Vail 34.40 34.88 43.41 41.53 2275 Westhaven Dr 310 Cascade 28.44 100.00 100.00 97.00 3050 Lionshead Place 430 Main Vail 0.00 99.42 2095 St. Moritz Way 1000 North West Vail 100.00 4112 Hanson Ranch Rd A 210 Main Vail 97.44 1007 Kinnickinnick Ct 200 Intermountain 1 0.001 52.40 40.97 4045 Meadow Dr West 142 Main Vail Average OCI 70.57 71.80 81.18 84.73 5/4/2010 2 -1 -4 Vail Pavement Condition Index Townwide Average All Inspections 100.00 90.00 v 80.00 O FOCI By Street 70.00 60.00 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Year 5 4 %2010 2 -I -5 Vail Pavement Condition Index Average by Zone by Street All Inspections 100.0 - Maintenance — 4­ Booth Creek Booth Creek f Cascade 2002 Slurry Seal 2009 Overlay East Vail Cascade Intermountain 2005 Reconstruct ME East Vail Main Vail 02 -03 Slurry Seal 90.0 --*—North West Vail 07 -08 Overlays Sandstone Intermountain 2004 Slurry Seal —West Vail NW Vail 2006 Overlays 2009 Slurry Seals Sandstone 2003 Slurry Seal O 80.0 2009 Overlay West Vail 2004 Slurry Seal NL- 70.0 60.0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Year 5/4/2010 2 -1 -6 Vail Pavement Condition Index Average by Zone by Street 2001 & 2009 Inspections Only 100.0 90.0 Booth Creek Falls �— Cascade East Vail X � Intermountain O 80.0 K Main Vail f North West Vail +Sandstone West Vail �I 70.0 60.0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Year 5/4/2010 2 -1 -7 Town Resident Satisfaction of Quality of Street Maintenance & Road Reconstruction Dates 4.5 4 3.5 3 a � 2.5 � 2 > ° 1 > O 1.5 - a) 2 o m E 2 3 E O M o o U 1 >> E ° � O a o m . rn r 2 LL N CO LL 2: .� CO O Q o a) O Q o a 0.5 z in - g m in CDC m 3 U U ui 3 m 2a m CO CO rnrn rnrn rnrn rn ° o 0 0 0 0 0 0 0000 rn rn rn rn rn rn rn rn rn rn o 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N 1988 1990 1992 1994 1996 1998 2000 2002 2004 2006 2008 —$.— Ratings — Ratings Trend Year Year of Reconstruction -Vail Year of Reconstruciton- ERWSD Year of Reconstruction- Joint * *In 1990 and 1989 the number one Neighborhood Problem was Road Disrepair 5/4/2010 2 -1 -8 Volume 09 Issue I CAPA 6880 South Yosemite Court Colorado Asphalt Suite 110 Centennial, CO 80112 Pavement Association 303 - 741 -6150 www.co - asphalt.com office @co - asphalt.com Understanding the Importance of Maintaining our Pavements o concept of 4-j IX IT NOW OR FIX A pavement fundamen managementt is that T F IT LATER as a road deteriorates from good • U to fair and to poor condition, the N proper "fix" shifts from preventive N O ne of the biggest challenges facing agencies throughout maintenance such as crack Q filling and surface treatments, to }' Colorado is that much needed road resurfacing and rehabilitating, N improvements are being deferred and then to reconstructing. The due to budget shortfalls. In some agencies, the funding shortfalls are problem with this fix it now or fix N it later dilemma is that the cost > significant and there is a huge gap of reconstructing a road tomorrow between what is needed to maintain increases by as much as 5 to 10 � a road system in good condition +.+ 41 = times the cost of resurfacing it = o and what is available. The result today. ` w z of deferred repairs and having a s _ V "wait until next year" approach The Colorado DOT has determined 4111111111111 o Q is that roads are deteriorating to 1 that the cost to reconstruct a Q ON _ a poor condition and the overall cost roadway in poor condition costs " = of maintaining a roadway system approximately 8 times the cost to O a E increases dramatically. maintain it in good condition. • = a a O _ U 11 Q Q Gnod. aes d...,, m aWa.h. rr Q i � _ rmar aox eree,e eu uxv� , .t 0 Fe114d O u R.1n11.. c.,�i LL Yalu4ean¢cr 4 � o 4 R i ' Finha6i1lia.kfna 7 ��� N.see,n:Lruollne �, 100% RECYCLABLE - 2 -1 -9 ITh Aspha O ne unintended consequence of having a budget constrained road o m m e r c i a improvement program is the limitation placed on project design and scoping. C a v e m en t 0 Many agencies have implemented sophisticated pavement management Maintenance systems (PMS) that effectively optimize T n today's business market, property owners and program funding and provide guidance 1 managers constantly seek ways to maintain and •� on using the right repair strategy at the upgrade their facilities while dealing with static or •� right time on the right projects. However, shrinking budgets. Often, they ponder technological M with a goal of stretching the taxpayers dollar" and repairing as many miles as upgrades, general building repairs, landscaping and possible, it's not uncommon for an agency other aesthetic treatments, such as painting or re to substitute a "functional" overlay or carpeting. •� repair (i.e.. Band -aid repair) for what is There is another aspect to consider, especially actually the right fix recommended by when thinking of long -term cost savings and the pavement management system. the first -blush appearance of your property when a ccording to Chris Jacobsen, visitor or tenant drives up. 0 /"Infrastructure Maintenance/ hen maintenance priorities are developed for Operations Engineer - City of Lakewood, V V properties, upkeep of the asphalt pavements 4A "Street maintenance is one of the few are often at the bottom of the list. V 410 municipal services where making the In many instances, pavement C C choice to provide a high level of service maintenance is usually delayed M (1) to citizens by properly funding an annual to the point where it's no street resurfacing and repair program is longer serviceable and in need also the most inexpensive choice in the of reconstruction, resulting in 0 4) long run. a much higher expense than CL > \n, hen an agency can not optimize the would than would have been M V V program due to limited funding, needed with proper care. a the network condition worsens and Take, for example, a private a "worst first" approach to roadway facility located in east Denver 4) improvements may develop. A worst that had a deteriorating, small, S first" approach creates a situation where asphalt parking lot. A pavement it becomes increasingly more difficult to evaluation was egular maintain system quality. Reconstruction performed in 1998 R upkeep can extend life costs are much higher than conventional that identified of asphalt pavement preventive maintenanceandrehabilitation select areas of treatments that attempt to maintain low -to- moderate a roadway while it is in good or fair severity distress in the form of embrittlement, condition. "Once a roadway reaches a cracking and weathering of the asphalt surface. M certain point it is no longer cost effective Recommendations were given for preventative 4wo for some treatments as they will not maintenance to rejuvenate the parking lot surface H L perform," stated Jay Goldbaum, CDOT and delay major repairs for several years. 4) Pavement Design Program Manager. W ith budget cuts and rising The Results of maintenance costs it all comes Inadequate Pavement down to money and the balancing act of resource allocation. Local agency Funding officials have tough decisions on how to worst first approach is taken. spend the limited taxpayers dollars. We can only hope that they understand the engineering of pavement management R epair costs increase (i.e.. Fix it now or fix it later) and tremendously the consequences and long term budgetary impacts of deferring5 /41?9�(d The black eye effect due to a improvements. 2. 1 _ 10 I deteriorating roadway system Th e Aspha deterioration by hardening the asphalt, making lk it susceptible to A t this time, the estimated cost of the cracking, as well as preventative maintenance was $3,700 weathering away of to $5,500. The property owner lacked the the asphalt binder, money in the budget and chose to delay the making the surface .� work. susceptible to raveling, Cast forward to 2003. Portions of the which leads to the generation of r parking lot were visibly, significantly potholes. M in disrepair. The pavement evaluation aintenance for asphalt pavements varies 0 now identified moderate -to- high - severity M depending upon the property owner /, distress throughout the entire lot. The manager's budget and preferences. However, •�_ •� whole parking lot had to be reconstructed a typical schedule for asphalt pavement V at a cost of $35,500. Had the preventative maintenance for the Denver area should O maintenance recommendations provided include the following: N five years earlier been implemented, the Annual preventative maintenance: Q 0 pavement life could have been significantly Visual pavement evaluations should be 4" extended at a much lower cost. performed each spring or fall. • Documenting N {A Amaintenance strategy can increase the the progress of distress to provide information E V overall life and serviceability of your on effective times to apply preventative N asphalt pavements at a significantly reduced maintenance treatments. • Cleaning and > M (1) costwhen compared to delaying maintenance sealing cracks. to the point where reconstruction is the only Three -to- five -year preventative }, option. Development and implementation of I maintenance: Budgeting for a — 0 a preventative maintenance program will preventative treatment at approximate S CL > slow the rate of deterioration, essentially intervals of three to five years to reduce Q M delaying the need for rehabilitation for oxidative embrittlement problems. N _ a several years. ive to 10 year corrective maintenance: a L he delay in rehabilitation, combined FCorrective maintenance may be necessary, O Twith the lower cost of preventative as dictated by the pavement condition, to S maintenance treatments, can result in correct rutting, cracking and structurally 0 dramatic cost reduction over the life cycle failed areas. • Corrective maintenance may O of the pavement. Other benefits of a include full depth patching, milling and O preventative- maintenance program include: overlays. • In order for an asphalt pavement U •� Higher overall performance of the asphalt to provide a 20 -year service life, at least one N •a pavements. The ability to make better, more major corrective overlay can be expected. s informed decisions on an objective basis. }' Tf implemented correctly, a preventative The more appropriate use of maintenance 1 maintenance schedule should extend the O M techniques. Improved pavement condition life of asphalt pavements, improve its overall C 4WO over time. Reduced overall costs for H serviceability and reduce general maintenance O maintenance of the facilities pavements. costs. If maintenance isn't provided, asphalt Though there are substantial benefits to pavements can be expected to deteriorate V implementing such a plan, starting the prematurely. program isa big undertaking. Implementation often requires a fundamental shift in the philosophy of the property owner /manager, as they must understand the benefits to taking Q actions sooner than later. It's recommended he delay in rehabilitation, • ' • that property owners /managers implement Twith the lower • of preventative a number of maintenance measures. maintenance treatments, can result in T he climate in the Denver area can dramatic cycle reduction over the life AS4FANbe particularly damaging on asphalt of pavement. ' �, pavements due to the significant 1p0°cRECYCLAB E temperature changes betweePv'dRer and summer. Environmental factor §_ perplerate ITh Aspha P ERFORMANCE OF ASPHALT PAVEMENTS i 3 Q How long do asphalt pavements last? O A . : Longer than most people think. Don't confuse the number of years to the next resurfacing (10, 12, or 15 years or more) with how long F F - the pavement is in place. Most asphalt pavements in Colorado = CO have been in place since the original construction. For example, •� the core shown to the right was taken from Interstate 25, and origionally placed in 1962. The pavement received an overlay in �M •v 1979 and again in 1994. In 2007, 4 inches of the roadway was milled and 4 inches replaced. So this is a pavement that has N O been inplace for nearly 50 years with only resurfacing needed s �� N approximately every 15 years. Q P1962 D avement Core, I -25 N. of Pueblo, original construction - 1962 p= N O ra MPothole aintaining Pavements: Preventing the V a- }' potholes are Caused By : Traffic, Loading, Water /Snow /Ice, Age, r Deferred Maintenance. Potholes are created when the pavement or � s the material beneath it — called the base or subbase — cannot support the L E weight of the traffic it carries. Two factors are always present in such a Q failure: Traffic and Water. In the final analysis good design, high quality C O materials, continuous maintenance can substantially prolong the life of _0 pavements and minimize the emergence of potholes. Water accelerates m ca the cracked pavement problem. In cold - climates, the deterioration a process is further accelerated due to the freeze -thaw action. Facing the squeeze of increased costs, less revenue, and citizen resistance to tax s U increases, many state and local governments have chosen to make "low profile" or "painless" budget cuts. One way to trim operating budgets is � to defer preventive maintenance procedures on streets and highways. + Research and field experience have repeatedly shown that over the long run maintaining good roads in good condition costs substantially less per .� O year than allowing them to deteriorate to the point that major rehabilitation C or reconstruction is required. The Results of Inadequate Roadway Funding. O }, Agencies cannot do the right repair at the right time. A worst first approach is M ca taken. Repair costs increase tremendously. The black eye effect. 4w+ V H 7 T his edition of "The Asphalt RAP "was authored by Thomas Peterson, P.E. Executive Director CAPA. 0 ther acknowledgements: The Hole Story, Facts and Fallacies, APWA, 2003. R egular upkeep Article, Denver Business Journal, April 2005 authored by Damon Thomas, Q E. and Mike Skinner, P.E. CTL /Thompson, inc. F or additional Copies of this or any of "The Asphalt RAP" publications, Contact the CAPA office. Pave Green- Pave with Asphalt Colorado Asphalt Recycle Pavement Association 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 4, 2010 ITEM /TOPIC: Solaris - Sign Code Amendements / Site Visit PRESENTER(S): Bill Gibson, Planner / Dominic Mauriello, Applicant's Representative 5/4/2010 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 4, 2010 ITEM /TOPIC: Presentation on November 2010 statewide ballot initiatives. PRESENTER(S): Dee Wisor, Sherman and Howard ACTION REQUESTED OF COUNCIL: No action requested - information only. BACKGROUND: Three initiatives have been placed on the statewide ballot for November: Proposition 101 - motor vehicle fees and taxes; state income tax; and telecommunications fees. Amendment 60 - property taxes. Amendment 61 - state and local government debt. Each of these initiatives have a potential impact on the town's operations and the community. Dee Wisor, an attorney with Sherman & Howard who has represented the town on several bond issues, has agreed to present information on these ballot issues and answer your questions. STAFF RECOMMENDATION: None - information only. ATTACHMENTS: Dee Wisor Presentation 5/4/2010 [ 11 1 AL Election November 201 Proposition 101 and Amendments 60 and 61 Dee Wisor, Esp. Sherman & Howard Owisor @sM1ermanhowartl.com April 1, 2010 a I Kajh L, - OUR laj' 1 Before we begin • Fair Campaign Practices Act now applies. — Public resources can not be expended to advocate a position • Difference between a Proposition and Amendment. • Proponents' websites. — www.cotaxreform.com — www.limitpropertytax.com —www. I i m itcodebt. com 5/4/2010 4 -1 -2 PROPOSITION 101 • Reduces various motor vehicle fees and taxes. • Reduces the State income tax. • Reduces fees on telecommunication services. 5/4/2010 4 -1 -3 1 ! OU Ed I 0 AL Vehicle Fees and Taxes under Proposition 101 (would start January 1, 2011) • Specific ownership taxes must decrease in four equal yearly steps to reach $2 for new vehicles and $1 for old vehicles. • All registration, license, and title charges combined shall total $10 yearly per vehicle. • There will be no State or local taxes on vehicle rentals or leases. 5/4/2010 4 -1 -4 1 ! 0 AL Vehicle Fees and Taxes under Proposition 101 (cont'd) • There will be no State or local taxes on the first $10,000 of value of vehicle sales prices (this would be phased in over four yearly equal steps). • All other State and local charges on vehicles and vehicle uses must cease (except for the charges listed above and tax, fine, toll, parking, seizure, inspection, and new -plate charges). • Any new charges would be deemed to be taxes, apparently invoking the voting requirements of the Constitution. 5/4/2010 4 -1 -5 Telecommunication Fees Under Proposition 101 (starting January 1, 2011) • No charge by, or aiding programs of, the State or local governments shall apply to telephone, pager, cable, television, radio, internet, computer, satellite, or other telecommunication service customer accounts. • Any new charges would be deemed tax increases, apparently invoking the voting requirements of the Constitution. • Emergency 911 fees permitted to continue at 2009 rates. 5/4/2010 4 -1 -6 1 1 j 0 Income Tax under Proposition 101 (would start in 2011) • The income tax rate would be 4.5 percent (down from the current rate of 4.63 percent). • Later rates would decrease 0.1 percent yearly, in each of the first ten years that yearly income tax revenue net growth exceeds 6 percent, until the rate reaches 3.5 percent. 5/4/2010 4 -1 -7 1 Other Provisions of Proposition 10 • "This voter - approved revenue change shall be strictly enforced to reduce government revenue." — The phrase "voter- approved revenue change" seems to refer to Article X, Section 20 of the Constitution (TABOR). — The drafters may intend, with this proposal, to reduce the TABOR permitted revenue limits. — This may apply to governments that have had revenue change (i.e., debrucing) elections. 5/4/2010 4 -1 -8 1 0 1 0 Other Provisions of Proposition 101, (cont'd) • Self- executing, severable, and a matter of statewide concern that overrides conflicting statutes and local laws. • Prevailing plaintiffs (but not defendants) must have their legal fees and court costs repaid. • The State must audit yearly compliance "to reduce unfair, complex charges on common basic needs." 5/4/2010 4 -1 -9 Amendment 60 Would Limit Property Taxes 5/4/2010 4 -1 -10 O U R Amendment 60 • Would add a new section (Section 10) to the Taxpayers Bill of Rights, or TABOR. • Proponents say the goal of this amendment is to protect your home from abusive property taxes. • All provisions of Amendment 60 would begin in 2011. 5/4/2010 4 -1 -11 1 1 0 Primary Provisions of Amendment 60 • Electors may vote on property taxes where they own real property. — Persons who own a property in a jurisdiction but don't live there can vote on property tax measures. — It is not clear what is meant by electors. • Only Colorado residents? • Out -of -state (or out -of- country) residents? • Corporations or partnerships? — Proponents say their intent is to allow natural persons who are residents of Colorado to vote anywhere in the state where they own property, such as a cabin, condominium, lot or office. 5/4/2010 4 -1 -12 1 11 Primary Provisions of Amendment 60 (cont'd) • A// districts must a/ /ow petitions from citizens to propose property tax reductions — Citizens can already initiate petitions for most municipalities, but not with many other local governments. — Would give citizens of school districts, counties and special districts the ability to initiate petitions to reduce property taxes. — Change applies to "districts" as defined in TABOR. 5/4/2010 4 -1 -13 ' I I 'j 01 Primary Provisions of Amendment 60 (cont • All property tax elections must be held in November. — Change from current law, which allows property tax elections to be held at other times, depending upon the type of government involved. • Property tax increases must be voted separately from related debt questions — Overrules TABOR case law which has allowed debt and related tax increases to pay the debt to be voted in a single question. — Could result in a local government receiving voter approval to incur a debt, but not receiving voter approval to increase taxes to pay for the debt. 5/4/2010 4 -1 -14 1 Primary Provisions of Amendment 6 (cont'd) • Property tax bills may fist only property taxes and fate charges — Current law allows for delinquent utility fees and charges and for special assessments to be collected on the property tax bill. 5/4/2010 4 -1 -15 1 0 1 0 1 4, -40111 1 Primary Provisions of Amendment 60 (cont'd) • Enterprises and authorities must pay property taxes; lower rates shall offset that revenue. — Intends to require government -owned businesses such as water and sewer utilities, public recreation facilities and public hospitals, and authorities such as housing authorities, urban renewal authorities and water authorities to pay property taxes. — Entities would likely need to raise their rates and fees to do so, meaning that users would pay higher fees for services like water and sewer utilities (which are not deductible for federal income tax purposes) and lower property taxes (which are deductible). 5/4/2010 4 -1 -16 1 0 1 0 1 4, -40111 1 Primary Provisions of Amendment 60 (cont'd) • Enterprises and unelected boards may not levy mandatory fees or taxes on property. — Potential examples include stormwater or drainage enterprises and appointed boards such as business improvement districts and downtown development authorities. • Future property tax rate increases shall expire within 10 years — It is unclear whether the 10 -year period begins on the date of voter approval or on the date the tax increase is imposed. 5/4/2010 4 -1 -17 1 9 1 9 1 4, -40111 1 Primary Provisions of Amendment 60 (cont'd) • Extending expiring property taxes is a tax increase. — This overrules TABOR case law. It also means that in th future such tax extensions will have to comply with TABOR's more restrictive election rules applicable to tax increases. • Prior revenue change (4e, debrucing) elections allowing property tax revenues to be retained are expired. Future debrucings are tax increases and expire in four years — With the expiration of prior property tax debrucings, - governments may have to recalculate permitted revenue increases pursuant to TABOR's formula from the date TABOR became effective. 5/4/2010 4 -1 -18 1 0 1 0 1 4, -40111 1 Primary Provisions of Amendment 60 (cont'd) • By 2020, school districts must phase out one -half of their 2011 tax rates (excluding debt service levies). The State must backfill the lost revenues — It is unclear how this would be accomplished, but the proponents have suggested that school districts should first calculate how much of their 2011 mill levy is for purposes other than debt. Then they should divide that rate by half, then divide that result by 10 years, and then reduce their mill levy each year by that amount. — The intent seems to be to finance much more local education through the state government and not through local property taxes. 5/4/2010 4 -1 -19 1 9 1 9 1 4, -40111 1 Primary Provisions of Amendment 60 (cont'd) • Nothing in Amendment 60 is to limit to the payment of bonds issued before 2011. 5/4/2010 4 -1 -20 1 1 4, I-XII Additional Provisions of Amendment 6 • Property taxes after 1992 exceeding state laws and tax policies, or limits violated, changed, or weakened without state voter approval shall expire. Those laws, policies, and limits, including debt limits, are restored. — This provision seems to be intended to overturn case law upholding the legislature's mill levy freeze for school districts. - Also would reinstate any debt limits that were weakened or removed by the legislature since 1992. 5/4/2010 4 -1 -21 1 11 Additional Provisions of Amendment 6 (cont'd) • Property taxes after 1992 that exceed the one annual fixed, final, numerical dollar amount first listed in their tax increase ballot title, as stated in (3)(c) of TABOR, shall expire. — Requires that a tax increase be stated as a specific dollar amount that cannot be exceeded without further voter approval. — For example, a ballot question that authorized a tax increase of $100,000 in the first year and then whatever amounts are raised annually by a specified tax rate in subsequent years would, under this provision, only authorize a maximum collection of $100,000. — Will require a review of the specific language used in each post -1992 property tax ballot question. 5/4/2010 4 -1 -22 1 11 Additional Provisions of Amendment 6 (cont'd) • Property tax rates imposed after 1992, without voter approval of a ballot item as stated in (3)(c) of TABOR, shall expire. — This provision may be intended to overturn case law that an expiring tax could be extended without using TABOR's mandatory ballot formulation for tax increases. • The state must conduct annual audits of TABOR and enforce 'strict compliance" with its property tax provisions Any person may file suit to enforce it. — The purpose appears to be to overrule court cases which have stated a "substantial compliance" standard for TABOR. 5/4/2010 4 -1 -23 1 11 Additional Provisions of Amendment 6 (cont'd) • Successful plaintiffs are always awarded costs and attorney fees; districts receive neither. • the Amendment supersedes all conflicting laws, opinions and constitutional provisions, and shall always be strictly interpreted to favor taxpayers 5/4/2010 4 -1 -24 Amendment 61 Would Limit State and Local Government Debt 5/4/2010 4 -1 -25 1 9 1 9 1 4, -40111 1 General Provisions of Amendment 61 • Amends Article X, Section 20 of the Colorado Constitution ( "'TABOR ") to add a new section to prohibit State debt and limit local government financings, in addition to all other provisions of TABOR. • Amends certain sections of Article XI of the Colorado Constitution to also prohibit State debt and limit local government financings. • Applies after 2010. 5/4/2010 4 -1 -26 1 1 0 General Provisions of Amendment 61 (cont'd) • Redefines the obligations that will be considered "debts" of the state and local governments. • Applies to "any loan, whether or not it lasts more than one year; may default; is subject to annual appropriation or discretion; is called a certificate of participation, lease- purchase, lease -back, emergency, contingency, property lien, special fund, dedicated revenue bond, or any other name; or offers any other excuse, exception, or form." 5/4/2010 4 -1 -27 1 0 1 0 1 4, -40111 1 General Provisions of Amendment 61 (cont'd) • Traditional lease- purchase and lease- leaseback financings would now be considered debt. • It is unclear how far the new definition of "debt" will reach. — Traditional property or equipment leases? — Economic development agreements? — Employment contracts? 5/4/2010 4 -1 -28 1 State Borrowing Prohibition • The State and its enterprises, authorities and other political entities are prohibited from borrowing, directly or indirectly, money or other items of value for any reason or for any period of time. • Would prohibit authorities such as the Colorado Housing and Finance Authority and the Colorado Educational and Cultural Facilities Authority from issuing bonds. • Would prohibit the State's annual General Fund Tax and Revenue Anticipation Note cash -flow borrowings and Building Excellent Schools Today (BEST) and other lease- purchase financings. 5/4/2010 -4 -1 -29 1 Local Government Borrowing • Local governments and their enterprises, authorities and other local political entities may borrow money, but only after a November vote. • Will add a new voter approval requirement for transactions such as: — Enterprise borrowings — Refinancings at a lower interest rate — Borrowings by Urban Renewal Authorities — Cash flow borrowings lasting less than one year 5/4/2010 4 -1 -30 1 11 M 1 4, Local Government Debt Limits • For local governments other than enterprises, there will be a debt limit of 10 percent of the assessed taxable value of the real property in the jurisdiction. — This excludes personal property. • This limit applies to all financings combined, including general obligation, revenue, lease - purchase, and other obligations. 5/4/2010 4 -1 -31 1 Local Government Debt Limits (cont"a) • This would be a significant decline from existing law, even for entities that primarily use general obligation debt. — School districts have a debt limit which is generally 20 percent of the assessed value of all taxable property. — Most special districts have a debt limit of 50 percent of the assessed value of all taxable property, which is subject to certain exceptions that would also be repealed. 5/4/2010 4 -1 -32 1 1 0 Limits on Borrowings • May only be in the form of bonded debt. • Must be subject to prepayment without penalty at any time. — This is not common in the current municipal marketplace, and will likely increase interest costs for issuers. • Must mature within 10 years. — Current borrowings often last 20 or 30 years. This will increase the annual repayment costs of borrowing, which may force local governments to downsize projects. 5/4/2010 4 -1 -33 1 Limits on Borrowings (contra) • "No borrowing may continue past its original term." • "All current borrowings shall be paid." — Meaning of this provision unclear. Proponents argue that this prohibits local governments from choosing to terminate their financings that are currently subject to annual appropriation. 5/4/2010 4 -1 -34 1 9 1 9 1 4, -40111 1 Other Provisions of Amendment 61 • Except for enterprise borrowings, when a borrowing is repaid, tax rates must decline in an amount equal to its planned average repayment, even if the debt is not repaid from taxes. — The proponents intend this to include when a current lease purchase or other non -debt transaction is repaid. — The proponents state that if no specific tax is pledged to the debt, the government may choose which tax to decrease. 5/4/2010 4 -1 -35 1 't 0 Proposition 101 and Amendments 60 a� 61— What to do in 2010? • A State level borrower or local government that has financin plans calling for new capital projects or planned refinancings in the next couple of years should consider revisiting those plans in light of the potential passage of Amendment 61. • Obligations issued before the end of 2010 would not be subject to new significant financing restrictions that would be imposed by Amendment 61 if it is adopted. 5/4/2010 4 -1 -36 1 't 0 Proposition 101 and Amendments 60 a� 61— What to do in 2010? • Any 501(c)(3) nonprofit organization or other private entity planning to utilize tax - exempt private activity bonds and an State or local issuer of private activity bonds should prepare to complete any transactions scheduled for the next few years in 2010, if possible. • If a government has obligations with a final maturity in 2011 (including short -term obligations such as tax or revenue anticipation notes), it should consider preparing to prepay those obligations no later than December 2010 to avoid triggering a decrease in revenue if Amendment 61 is approved. 5/4/2010 4 -1 -37 1 j 0 Proposition 101 and Amendments 60 a� 61— What to do in 2010? • Any State or local borrower with outstanding interim financing should be prepared to convert to permanent financing prior to 2011. • A government that has outstanding variable rate debt secured by a letter of credit or standby bond purchase agreement that will expire before the debt is repaid should consider extending the term of the liquidity facility or converting the debt to a fixed rate during 2010 to avoid a potential inability to execute a new liquidity facility if Amendment 61 is approved.: { 5/4/2010 4 -1 -38 1 't 0 Proposition 101 and Amendments 60 a� 61— What to do in 2010? • If a local government is considering asking its voters for a property tax increase as a sustainable source of revenue as part of its long term plans, it may be worthwhile to submit the election question for that increase in 2010. • Local governments that are considering submitting a property tax increase to their voters this year should be aware that the dollar amount listed in the election question may become a limit for all future years, and should size the dollar amount accordingly. 5/4/2010 4 -1 -39 1 j 0 Proposition 101 and Amendments 60 a� 61— What to do in 2010? • Local governments should be aware that any election to retain property tax revenues above the TABOR limit (often called "debrucing" elections) approved in 2010 or before would be voided by Amendment 60. • A local government that submits an election question to its voters seeking the extension of an expiring property tax in 2010 should consider using the full tax increase mechanism in TABOR to decrease the likelihood of the extension becoming void if Amendment 60 is approved.. r v 5/4/2010 4 -1 -40 1 j 0 Proposition 101 and Amendments 60 a� 61— What to do in 2010? • Local governments that rely upon property taxes or fees charged against property and which have unelected board should consider whether it would be advisable (and whether it' r. is possible under law) to change their boards to an elected } board in 2010. r 5/4/2010 4 -1 -41 Election November 20100 Proposition 101 and Amendments 60 and 6 Questions &Answers 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 4, 2010 ITEM /TOPIC: PEC /DRB Update PRESENTER(S): Warren Campbell ATTACHMENTS: April 21, 2010 DRB Meeting Results April 26, 2010 PEC Meeting Results 5/4/2010 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING April 21, 2010 TOO Council Chambers !�+ 75 S. Frontage Road - Vail, Colorado, 81657 PROJECT ORIENTATION 1:45 pm MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Pete Dunning Brian Gillette Rollie Kjesbo (left at 3pm) Libby Plante SITE VISITS 2:15 pm 1. Thompson Residence - 1814 Glacier Court 2. Northwoods A10 Inc- 600 Vail Valley Drive PUBLIC HEARING — TOWN COUNCIL CHAMBERS 3:00 pm 1. Vail Racquet Club DRB100094 Bill Final review of changes to approved plans (deck rail) 4690 Vail Racquet Club Drive, Building 15 /Unplatted Applicant: Vail Racquet Club ACTION: Withdrawn 2. Thompson Residence DRB100084 / 10 minutes Rachel Final review of an addition (addition) 1814 Glacier Court, Unit B /Lot 21, Lions Ridge Filing 3 Applicant: AJA Studio ACTION: Approved with condition(s) MOTION: Plante SECOND: DuBois VOTE: 4 -0 -0 CONDITIONS: 1. The applicant shall replace all exterior lighting on Unit B with lights that comply with Section 14 -10 -7, Outdoor Lighting, Vail Town Code, which are reviewed and approved by staff prior to installation. 2. The applicant shall match the new deck railing to the existing railing. 3. Northwoods A10 Inc DRB100098 / 10 minutes Rachel Final review of a minor exterior alteration (roof) 600 Vail Valley Drive, Unit A -10 (Northwoods) /Unplatted Applicant: Northwoods A10 Inc., represented by Architectural Services ACTION: Approved MOTION: Plante SECOND: DuBois VOTE: 4 -0 -0 4. Solaris DRB100107 / 20 minutes Warren Final review of changes to approved plans (Village Center Road surface) Village Center Road Right -of -Way /Lot P, Block 5D, Vail Village Filing 1 Applicant: Town of Vail ACTION: Approved with condition(s) 5/4/2010 Page 1 5 -I -I MOTION: DuBois SECOND: Gillette VOTE: 4 -0 -0 CONDITION(S): 1. The applicant shall choose either 5 feet squares or 10 feet squares at their discretion. 5. Timber Ridge Village Apartments DRB100079 / 5 minutes George Final review of new construction (employee housing development) 1280 North Frontage Road /Lots 1 -5, Block C, Lions Ridge Subdivision Filing 1 Applicant: Vail Timber Ridge, LLC ACTION: Tabled to May 5, 2010 MOTION: DuBois SECOND: Plante VOTE: 4 -0 -0 STAFF APPROVALS Pinos Del Norte DRB100059 Rachel Final review of changes to approved plans (doors, roof) 600 Vail Valley Drive /Unplatted Applicant: Fritzlen Pierce Architects Heinle Residence DRB100071 Warren Final review of an addition(bedrooms) 1285 Westhaven Circle, Northwest Unit/Lot 47, Glen Lyon Subdivision Applicant: Allan & Diana Heinle Casturo Residence DRB100080 Bill Final review of a minor exterior alteration (window) 1328 Vail Valley Drive, West Unit/Lot 22, Block 3, Vail Valley Filing 1 Applicant: Minick Construction Graves Residence DRB100088 Bill Final review of a minor exterior alteration (landscaping) 315 Forest Road /Lot 18, Block 7, Vail Village Filing 1 Applicant: Kathy Aalto Dedman Residence DRB100087 Bill Final review of a minor exterior alteration (landscaping) 325 Forest Road /Lot 18, Block 7, Vail Village Filing 1 Applicant: Kathy Aalto Willard Residence DRB100090 Bill Final review of changes to approved plans (hot tub) 454 Beaver Dam Road /Lot 5, Block 2, Vail Village Filing 3 Applicant: Colorado Poolscapes Gordon Residence DRB100091 Warren Final review of a minor exterior alteration (windows) 121 West Meadow Drive, Unit 306 (Alphorn) /Lot D2, Vail Village Filing 2 Applicant: Casabonne Enterprises 5/4/2010 Page 2 5 -I -2 Kirwood Residence DRB100092 Bill Final review of changes to approved plans (roof, railing) 1464 Aspen Grove Lane /Lot 10, Block 2, Lions Ridge Filing 4 Applicant: Berglund Architects TR Associates Residence DRB100093 Warren Final review of a minor exterior alteration (windows, doors) 164 Gore Creek Drive, Unit 777 (Lodge Tower) /Lot 2, Lodge Subdivision Applicant: Robert Veitch Eiger Chalets DRB100096 Bill Final review of a minor exterior alteration (lights) 1370 Sandstone Drive /Lot G3, Lionsridge Filing 2 Applicant: Jeff Mowry McDermid Residence DRB100097 Rachel Final review of a minor exterior alteration (window) 950 Red Sandstone Road, Unit 17 /Part of Lot 6, Block 2, Vail Potato Patch Filing 1 Applicant: Scott Decker Town of Vail DRB100099 Warren Final review of changes to approved plans (exterior colors) 2657 Arosa Drive /Lot 8, Block C, Vail Ridge Applicant: Town of Vail Lindsay Residence DRB100101 Warren Final review of a minor exterior alteration (roof) 600 Vail Valley Drive, Unit A- 16 /Unplatted Applicant: Nedbo Construction The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. 5/4/2010 Page 3 5 -1 -3 PLANNING AND ENVIRONMENTAL COMMISSION April 26, 2010 1:OOpm 7CYW1VOiff� TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Michael Kurz David Viele Luke Cartin Henry Pratt Bill Pierce Sarah Paladino Tyler Schneidman 10 minutes Searing in of new member Tyler Schneidman Lorelei Donaldson Site Visits: 90 minutes 1. Ever Vail walking tour of pedestrian connections 2. Adam Residence — 765 Forest Road 3. Williams Residence — 1401 Lions Ridge Loop 15 minutes 1. A request for a recommendation to the Vail Town Council for a major amendment to a Special Development District, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to amend Special Development District No. 37, Tivoli Lodge, to add one accommodation unit and remove meeting space, located at 386 Hanson Ranch Road/ Lot E, Block 2, Vail Village 5th Filing, and setting forth details in regard thereto. (PEC100013) Applicant: Robert Lazier Planner: Rachel Friede ACTION: Recommendation of approval MOTION: Kurz SECOND: Paladino VOTE: 6 -0 -0 Rachel Friede made a presentation per the Staff memorandum. There was no public comment. The Commissioners expressed their support for the application. 20 minutes 2. A request for the review of a conditional use permit, pursuant to Section 12 -6D -3, Conditional Uses, Vail Town Code, to allow for a Bed and Breakfast, located at 765 Forest Road, Unit A /Lot 8, Block 2, Vail Village Filing 6, and setting forth details in regard thereto. (PEC100016) Applicant: Nancy Adam Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Paladino SECOND: Cartin VOTE: 5 -0 -1 (Pierce recused) CONDITIONS: 1. The approval of this conditional use permit shall expire on April 26, 2012. Commissioner Pierce recused as he stated he had a conflict of interest on the application. Rachel Friede made a presentation per the Staff memorandum. Pa e 1 5/4/200 5 -2 -1 Nancy Adam, applicant, added that the bed and breakfast use would have less impact than the short —term rental that was occurring on neighboring properties. Commissioner Pratt stated he had a concern with how the parking spaces are configured and the impact. He stated he lived in proximity to a short term rental and saw multiple cars at some of these locations. He suggested a one or two year time frame be placed upon the use so that any negative impacts could be used to evaluate the proposal moving forward. Commissioner Paladino believed that the parking would not be an issue as the Town does not permit parking in the street. Commissioner Kurz stated that a two year period would be appropriate. Nancy Adam clarified she didn't believe there would an increased likelihood for parking issues as she could have multiple guests over regardless of having a bed and breakfast. However, she added that parking on the street in not permitted under either circumstance as pointed out by Commissioner Paladino. Ms. Adam inquired as to the process for extending the use if a two year time period was imposed. Warren Campbell responded that at the conclusion of the two year period, the applicant could apply for an administrative extension of the conditional use permit. The application would be reviewed based upon the criteria and any negative impacts would be evaluated. He clarified for the Commission that any administrative extension would be presented to the Commission to affirm or call -up for review. 20 minutes 3. A request for the review of a final plat, pursuant to Chapter 13 -4, Minor Subdivision, Vail Town Code, to allow for the re- subdivision of Lot 4 into two lots, located at 1401 Lion's Ridge Loop /Lot 4, Lion's Ridge Filing 2, and setting forth details in regard thereto. (PEC100017) Applicant: Al and Suzan Williams, represented by Victor Mark Donaldson Architects Planner: Bill Gibson ACTION: Approved MOTION: Kurz SECOND: Paladino VOTE: 5 -1 -0 (Pierce opposed) Rachel Friede began by providing a letter from the Solar Crest property manager to the Commission which was provided after the memorandums were provided. She then gave a presentation per the staff memorandum. Commissioner Pratt inquired as to the number of units in the existing structure and the requirement for the 80 -foot by 80 -foot square and whether it needed to fit within the setbacks. Rachel Friede responded that the existing structure was single - family and the 80 -foot by 80 -foot square needed to fit within the lot and could extend into the setbacks. Commissioner Cartin inquired into the location and area of any 40% slopes on the site. Rachel Friede pointed out that on Attachment D the northwest corner was the location of area over 40% in slope which was minimal. Commissioner Pratt stated that the subdivision was creating lot sizes and GRFA consistent with the neighborhood. Commissioner Pierce suggested that a 800 square foot EHU be required on each lot as a benefit for the increase in GRFA created by dividing a larger lot into two smaller lots. Pa e 2 5/4/2010 5 -2 -2 15 minutes 4. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Section 12 -14- 20, Commercial Core Construction, Vail Town Code, to extend the Construction Mitigation Signage Program, and setting forth details in regard thereto. (PEC100015) Applicant: Town of Vail Planner: Rachel Friede ACTION: Recommendation of approval MOTION: Kurz SECOND: Paladino VOTE: 6 -0 -0 Rachel Friede made a presentation per the staff memorandum. There was no public input. The Commissioners expressed their support for the extension. 45 minutes 5. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Chapter 12 -6, Residential Districts, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to establish a new zone district, Townhouse and Row House District (TRH) District, and setting forth details in regard thereto. (PEC100011) Applicant: Chris Galvin, represented by K.H. Webb Architects /Mauriello Planning Group Planner: Bill Gibson ACTION: Tabled to May 10, 2010 MOTION: Kurz SECOND: Pratt VOTE: 6-0-0 Warren Campbell made a presentation per the Staff memorandum. Dominic Mauriello, the representative of the applicant, made a presentation on the proposed new zone district. He further added that he had agreed to present only the power point he had prepared and postpone any discussion until such time as Mr. Bridgewater could be present at the following hearing at the request of Mr. Bridgewater's attorney John Dunn. John Dunn, legal counsel for Mr. Bridgewater, an owner of a Vail Row House unit, stated that he did not have notice of this issue and requested that it be tabled to the next meeting. Commissioner Pierce asked if the condominium association to the east (Vail Townhomes condominiums) could be included in this zone district. Dominic Mauriello responded that yes, both condominium associations and fee simple properties could both be rezoned to this proposed district. Commissioner Paladino said she thought that doubling the EHU mitigation rate would be an impediment to redevelopment as proposed and a new zone district seems to be a good idea to address the redevelopment needs of townhomes. Jim Lamont, Vail Village Homeowners Association, asked if there is a policy regarding staff time spent on projects that may have no buy -in from the Vail Town Council. He inquired as to the process for getting Town Council's pulse on the proposal. Warren Campbell responded that typically the Vail Town Council will provide input on the pursuit of a project when it is a staff /town initiated process. However, in this case, the application was made by a property owner, so the Vail Town Council does not typically provide input until such time as it is before the Town Council for adoption through an ordinance. Pa e 3 5/4/2010 5 -2 -3 Dominic Mauriello added that any property owner can apply for a text amendment and is entitled to go through the process. Commissioner Pierce is concerned about doubling the square footage of GRFA on this and many other sites. He asked what the public gets out of this potential new zone district and subsequent rezoning. He said there are a lot of good questions posed in the memo y staff and at a future hearing they should be discussed. He said he had no problem with zero lot lines on interior townhouse units. Commissioner Cartin stated that this has a unique style of parking and he was interested in methods to remove the parking from being partial in the right -of -way. He said locations of landscaping may be able to take care of some pedestrian interaction. He is concerned about not having minimum lot sizes and said they are necessary in order to limit the amount of associations and other property owners that may wish to rezone to this district. Commissioner Pratt is concerned about doubling density, parking within the right -of -way, and that one zone district will not cover all variables within the Town. He is most in favor of a special development district which he realizes may not be plausible route if all property owners are not in agreement. Commissioner Schneidman said that a new district seems like a good idea, but there are many issues that need to be addressed as Commissioner Pratt elaborated. Commissioner Paladino asked if you can elect to not join a new zone district. She said there are other limiting factors besides GRFA that will limit the size of the units within this district. She stated that the issue of parking is huge and that people should be keep their on street parking if it currently exists. Commissioner Kurz stated that this item should be tabled at the request of the applicant and neighbor with no further discussion. Commissioner Pratt stated that he agrees with tabling, but feels that GRFA should be increased for these property owners similar to the bump in GRFA that was given a few years ago to other properties. He asked that an analysis be provide regarding the percentage increase in GRFA for other districts as compared to what is being requested by the applicant. Dominic Mauriello stated that the biggest benefit to a new zone district is that the applicants can properly demolish a unit and redevelop instead of having to keep at least 50% of the structure intact to maintain any non - conformities. 60 minutes 6. A request for a work session on a major exterior alteration, pursuant to Section 12 -71 -7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail' (West Lionshead), with multiple mixed -use structures including but not limited to, multiple - family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial /retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West rig ht-of-way/U nplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to May 10, 2010 MOTION: Kurz SECOND: Paladino VOTE: 5- 0- 1(Cartin Recused) Pa e 4 5/4/2010 5 -2 -4 Luke Cartin recused himself due to conflicts as the applicant is his employer. Warren Campbell made a presentation per the Staff memorandum. Dominic Mauriello made a presentation on the transit facilities and the connection between Ever Vail, Lionshead and cascade Village. Tom Kassmel, Town Engineer, stated that the Lionshead Redevelopment Master Plan calls for new transit services based upon transit and development growth. He stated his hope for a future in Ever Vail that required additional bus bays as it would likely be indicative of the success of mass transit as an alternative mode of transportation and success for Vail and Ever Vail. He added that as more people opt out of 1 -70 travel and regional driving, and charter buses use expands as in other regions more bus bays would be a welcome addition. Commissioner Pierce asked what Tom Kassmel's thoughts were regarding the provision of passenger amenities. Tom Kassmel responded that the passenger amenities are appropriate except the Town staff would prefer adequate indoor seating area for 40 passengers. Commissioner Pierce asked if there is a backup plan for losing short - term /skier parking when the additional bus bays were put into use. Tom Kassmel responded that the plan would be to utilize the angled parking on Market Street as skier drop -off during the winter at peak times. The spaces could be used for short -term parking during not peak times for skier drop -off potentially. Commissioner Kurz asked how many buses are on the streets at peak times in Vail. Greg Hall, Director of Public Works, stated that 20 -25 Town buses are out at during peak, plus the same for ECO Transit spread out throughout the valley. At the main Vail Transportation Center, the greatest number of buses present is twenty, with some active and others inactive. He said the concern is to free up some space for a potential Summit County connection in the future. Commissioner Kurz stated that there needs to be a enclosed warm area for bus users, especially in bad weather. Dominic Mauriello responded that the facility is under cover. Commissioner Kurz responded that it is the temperature that is of concern in additon to the shelter. Commissioner Pratt asked how people will find certain locations of the transit facility, including short -term parking. Dominic Mauriello responded that this area is viewed as short term parking and will have to be managed as such. Commissioner Pratt added that he is concerned about the potential for a port authority experience where it is cold and miserable. He reminded the applicant that this facility may be the first and last of the Vail experience for some guests. Pa e 5 5/4/2010 5 -2 -5 Dominic Mauriello continued his presentation with review of connections between Lionshead and Ever Vail and then Cascade and Ever Vail. Commissioner Kurz asked about connections between the eastern end of Lionshead (Ritz - Carlton) and the gondola. Dominic Mauriello reviewed the numerous options for pedestrian connections. Commissioner Pierce stated an idea that perhaps West Lionshead Circle could be one -way to allow for a greater emphasis on the pedestrian nature of the street. Tom Kassmel responded that this was discussed and from Staff's perspective, the walkway should be 10 feet wide minimum. He said there are a few options that have not been fully vetted out. He said there needs to be some vehicular circulation on site. Commissioner Pierce added that in the past, housing and other uses have been converted to commercial uses as circulation and needs change. If West Lionshead Circle became one -way it could help create more of a pedestrian village. He noted his concern that Ever Vail may not be pedestrian friendly enough. Tom Kassmel stated that in the summer months, Meadow Drive is crowded, thus the need for a wider pedestrian pathway. Nick Buchanan, of Vail Resorts, stated that a challenge for a one -way drive lane on West Lionshead Circle would be the impact to the valet service offered by the Marriott and the Ritz - Carlton, both of which had parking under the Ritz - Carlton. Jim Lamont, Vail Village Homeowners Association, stated that West Meadow Drive is very busy. He said that people wonder in the street but when you make improvements such as walkways, people are no longer walking in the middle of the street and drivers slow down. He stated qualitative experiences help us to understand how future development will flow. He said we have done well with not putting commercial along every single pedestrian walkway. Commissioner Pierce stated that at the intersection of Forest Rd and the access road there is potential for people to see the gondola and try to cut through. He asked if there a way to reduce this by guiding people to the pedestrian walkway. Commissioner Pierce said he wanted more information that this is a viable option. Commissioner Pratt stated that if you're headed for skiing, you might see the lift and try to head toward it, which will be a dead end if you went down the road between the sewer plant at the proposed hotel. He stated that some people will not want to walk up stairs and around to get to the gondola. He said a minimal pedestrian link is needed across the south side of the proposed hotel. Commissioner Kurz does would not want to walk between the sewer plant and loading docks. He said he hopes way- finding signage will lead people to the right locations. Warren Campbell gave an example of the space between Arrabelle and Garfinkels as a pedestrian connection which provides more direct access. Dominic Mauriello stated that you don't want pedestrians walking through back of house areas such as loading docks. He said the main focus is how to get people to the street. While some Pa e 6 5/4/2010 5 -2 -6 people want to take shortcuts, it is in everyone's best interest to encourage people towards commercial areas. Commissioner Kurz asked how far it is from the Ritz - Carlton to the gondola. Dominic Mauriello responded approximately 500 -600 feet in distance. Nick Buchanan stated that the Ritz - Carlton members are getting an Arrabelle ski club membership with their purchase. He said the Ritz - Carlton members will get likely be going to Llonshead where they have a locker. He said there will be a 35 -foot grade separation between the loading and delivery road and the gondola plaza elevation. 5 minutes 7. A request for an amendment to an Approved Development Plan, pursuant to Section 12- 61 -11, Development Plan Required, Housing Zone District, Vail Town Code, to allow for revisions to the required landscape plan and geologic hazard mitigation plan for the redevelopment of the easternmost 5.24 acres of the Timber Ridge Village Apartments; and a request for the review of a variance, from Section 14 -5 -1, Minimum Standards, Parking Lot and Parking Structure Design Standards for All Uses, Vail Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code, to allow for a crossover drive aisle width of less than thirty -feet (30') within the required parking structure, located at 1280 North Frontage Road /Lots 1 -5, Block C, Lions Ridge Subdivision Filing 1,and setting forth details in regard thereto. (PEC100018 /PEC100019) Applicant: Vail Timber Ridge L.L.C. Planner: George Ruther ACTION: Tabled to May 10, 2010 MOTION: Kurz SECOND: Paladino VOTE: 5 -0 -0 5 minutes 8. A request for final review of conditional use permits, pursuant to Section 12 -71 -5, Conditional Uses: Generally (On All Levels Of A Building Or Outside Of A Building), Vail Town Code, to allow for the development of a public or private parking lot (parking structure); a vehicle maintenance, service, repair, storage, and fueling facility; a ski lift and tow (gondola), within "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West rig ht-of-way/U nplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080063) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to May 10, 2010 MOTION: Kurz SECOND: Paladino VOTE: 5 -0 -0 5 minutes 9. A request for a final recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to 12 -3 -7, Amendment, Vail Town Code, to allow for a rezoning of properties from Arterial Business District and unzoned South Frontage Road West right -of -way which is not zoned to Lionshead Mixed Use -2, properties known as "Ever Vail" (West Lionshead), located at 953 and 1031 South Frontage Road West and South Frontage Road West right -of -way, (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to May 10, 2010 MOTION: Kurz SECOND: Paladino VOTE: 5 -0 -0 5 minutes 10. A request for a final review of a variance from 12- 71 -14, Site Coverage, Vail Town Code, pursuant to Chapter 12 -17, Variances, to allow for additional site coverage below grade, within Pa e 7 5/4/2010 5 -2 -7 "Ever Vail" (West Lionshead), located at 934 (BP Site), 953 (Vail Professional Building), 1031 (Cascade Crossing) S. Frontage Road / Unplatted; 862 (VR Maintenance Shop) and 923 (Holy Cross Lot) S. Frontage Road / Tracts A and B, S. Frontage Road Subdivision; 1000 (Glen Lyon Office Building) S. Frontage Road / Lot 54, Glen Lyon Subdivision (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC090035) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to May 10, 2010 MOTION: Kurz SECOND: Paladino VOTE: 5 -0 -0 5 minutes 11. A request for a final recommendation to the Vail Town Council for a proposed major amendment to Special Development District No. 4, Cascade Village, pursuant to Article 12 -9A, Special Development District, Vail Town Code, to allow for the removal of the Glen Lyon Commercial Site, Development Area D, (Glen Lyon Office Building) from the District for incorporation into the properties known as "Ever Vail' (West Lionshead), located at 1000 S. Frontage Road West/Lot 54 Glen Lyon Subdivision, and setting forth details in regard thereto. (PEC090036) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to May 10, 2010 MOTION: Kurz SECOND: Paladino VOTE: 5 -0 -0 5 minutes 12. A request for a final recommendation to the Vail Town Council for prescribed regulations amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to provide regulations that will implement sustainable building and planning standards, and setting forth details in regard thereto. (PEC090028) Applicant: Town of Vail Planner: Rachel Friede ACTION: Tabled to May 10, 2010 MOTION: Kurz SECOND: Paladino VOTE: 5 -0 -0 5 minutes 13. A request for a work session to discuss prescribed regulations amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to Title 12, Zoning Regulations, Vail Town Code, and setting forth details in regard thereto. (PEC090017) Applicant: Town of Vail Planner: Rachel Friede ACTION: Tabled to May 10, 2010 MOTION: Kurz SECOND: Paladino VOTE: 5 -0 -0 5 minutes 14. A request for a final recommendation for the adoption of the Frontage Road Lighting Master Plan, an element of the Vail Transportation Master Plan, and setting forth details in regard thereto. (PEC090014) Applicant: Town of Vail, represented by Tom Kassmel Planner: Bill Gibson ACTION: Tabled to May 10, 2010 MOTION: Kurz SECOND: Paladino VOTE: 5 -0 -0 15. Approval of April 12, 2010 minutes MOTION: Kurz SECOND: Paladino VOTE: 5 -0 -0 Pa e 8 5/4/2010 5 -2 -8 16. Information Update A draft copy of the Frontage Road Lighting Master Plan was provided to each member of the Commission in preparation of the hearing on May 10, 2010. 17. Adjournment MOTION: Paladino SECOND: Pratt VOTE: 5 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published April 23, 2010, in the Vail Daily. Pa e 9 5/4/2010 5 -2 -9 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 4, 2010 ITEM /TOPIC: Five -Year Strategic Capital Plan. PRESENTER(S): Judy Camp ACTION REQUESTED OF COUNCIL: Review and discus the attached five -year strategic capital plan. BACKGROUND: You have ranked "Budget and Capital Management" as your top priority for the next two years. The first action step under this area of focus is to identify and rank capital needs for the next five years. The attached proposed five -year capital is based on staff analysis and Council comments from prior meetings. STAFF RECOMMENDATION: Review and discus the attached five -year strategic capital plan. ATTACHMENTS: 5 -Year Capital 5/4/2010 Town of Vail Five -Year Capital Plan Changes to Original Proposal 2010 2011 2012 2013 2014 2015 Capital Projects Fund Ending Fund Balance as Originally Proposed 7,448,724 2,505,813 (5,855,033) (10,057,033) (7,432,298) Proposed Changes in Expenditure Move LionsHead Structure Maintenance to VRA (160,000) (315,000) (365,000) (310,000) (340,000) Library roof replacement 500,000 (400,000) Main Vail Station - roof replacement 250,000 Main Vail Station - move renovation to unfunded (975,000) Donovan Pavilion - ventilation and noise reduction (400,000) Eliminate town -wide security cameras (437,500) (437,500) Neighborhood Bridge Reonstruction (1,650,000) 1,650,000 Delay and apply for federal funding East Vail Road Reconstruction Phase I - extend phasing (1,250,000) 1,250,000 Total project $5,225,000 East Vail Road Reconstruction Phase II - erxtend phasing and delay start by one year (4,250,000) 4,250,000 Total project $7,300,000 Buy -down Program - eliminate except for fee -in -lieu proceeds (500,000) (500,000) (500,000) (500,000) 1 -70 Noise - Eliminate budget and reconsider on project by project basis (751,639) (250,000) (250,000) (250,000) TOV strategic planning - General Fund expenditure (40,000) Revisions to software licensing costs 18,640 18,640 (31,360) (41,360) Upgrade to dispatch services Intergraph software (TOV portion) 80,000 Replace phone system 35,000 Replace financial system 350,000 Subtotal Current Year Changes 340,000 (1,217,999) (5,336,360) (4,218,860) 2,281,140 1,650,000 Prior Year Changes 340,000 (877,999) 1 (6,214,359) (10,433,219) Revised Ending Fund Balance 7,108,724 3,383,812 1 359,326 1 376,186 1 719.781 Real Estate Transfer Tax - no changes recommended Ending Fund Balance as Originally Proposed 10,811,299 5,444,385 1 2.784,034 1 2,922,528 1 2,734,196 Vail Reinvestment Authority Ending Fund Balance as Originally Proposed 3,217,079 2,071,079 4,901,779 7,732,479 10,706,629 Proposed Changes in Expenditure Move LionsHead Structure Maintenance to VRA 160,000 315,000 365,000 310,000 340,000 Subtotal Current Year Changes 160,000 315,000 365,000 310,000 340,000 Prior Year Changes 160,000 475,000 840,000 1,150,000 Revised Ending Fund Balance 3,057,079 1,596,079 4,061,779 6,582,479 9,216,629 1 5/4/2010 6 -1 -1 TOWN OF VAIL 2010 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Proposed 2010 2011 2012 2013 2014 Project Information Revenue Total Sales Tax Revenue: $ 16,600,000 $ 17,430,000 $ 17,780,000 $ 18,135,000 $ 18,500,000 2012 - 2014 increase assumes a recovery to 2007 levels by 2014 Sales Tax Split between General Fund 61/39 61/39 61/39 61139 & Capital Fund Sales Tax - Capital Projects Fund $ 6,474,000 $ 6,800,000 $ 6,934,000 $ 7,072,000 $ 7,215,000 Use Tax 500,000 500,000 500,000 500,000 500,000 Flat through 2014 Federal Grant Revenue 5,028,500 1,428,000 - - - $2.5M in 10 for transit center; $28.5K in 10 for Police Live Scan Interface software; 2011: $828K for bridge reconstruction, $600K buses Eagle County Grant Revenue Have requested $500K funding from Eagle County for West Vail Fire Station Other State Revenue Lease Revenue 184,500 184,500 184,500 184,500 189,135 Per Vail Commons commercial and residential leases Employee Housing Fee -In -Lieu - Project Reimbursement 664,000 - - - Resale of Arosa duplex / CGOL Loan 775,000 5,000 5,000 5,000 Children's Garden of Leaning loan balance at 12/31/2008 is $25K with $5K per year due; repayment $770K resale of Arosa duplex Earnings on Investments and Other 18,000 2009: Based on earnings at .5 % ; 2010 1 %; 2011 - 2014 at 2 Total Revenue 13,644,000 8,917,500 7,623,500 7,761,500 7,904,135 Expenditures Maintain Town Assets Bus Shelters 27,000 27,900 30,000 30,000 30,000 2009: $120K Elevator replacement; 2010 - 2014 various repairs including deck topping Parking Structures 326,000 504,000 690,000 550,000 580,000 replacement, expansion joint repairs and other structural repairs; 2010and beyond is Village structure only; LionsHead structure maintained with TIF money 2009 repair PW shop roof and various repairs to municipal facilities, 2010 implement energy audit recommendations $500K and feasibility study for Main Vail station; plus Facilities Capital Maintenance 1,073,000 450,000 1,290,000 925,000 605,000 various repairs; 2011 various repairs; 2012 $425K for replacement of in floor heat and wash equipment for Bus Sam, $165K repairs to PW Admin and $100K repairs to Municipal building, $220K Donovan heating /air conditioning Building Remodels - 54,900 67,000 - On -going minor remodels of various Town facilities Library Roof Replacement 500,000 Added 5/4/10 due to deteriorating condition and inability to continue to fix; removed $400K from 2014 facilities capital Main Vail Station Roof Replacement 250,000 Added 5/4/10; station remodel previously included in 5 -year plan removed Creekside Housing Improvements 110,582 54,000 - Need to gut plumbing; electrical wiring; roofing, etc.; asbestos and mold remer iation Donovan Park Pavilion - - 50,000 _ 2012: $50K furniture replacement; $400K to change ventilation & improve noise; 2013 replacement of heating /air conditioning system Vail Village Inn Condo Roof (TOV Portion) 17,000 Capital assessment from owners' association for space owned by town Street Light Improvements 67,500 67,500 50,000 50,000 50,000 New street lights and refurbish residential lighting 5/4/2010 6 -1 -2 2 TOWN OF VAIL 2010 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Proposed 2010 2011 2012 2013 2014 Project Information On -going maintenance to roads and bridges including asphalt overlays, patching and Capital Street Maintenance 730,000 1,153,500 1,000,000 1,170,000 915,000 repairs; 2012 - 2014 based on readjusted bid prices (savings of $925K); Assumes that we do not see a dramatic increase from current prices and that reconstruction of neighborhood roads and bridges ocurs Flammable storage/ Mag Chloride Secondary containment around Mag tank / remove glycol tank to meet containment containment requirements; This is a compliance issue. Fire Truck Rebuild / Refurbish - - 590,000 - 620,900 2012 replace pumper truck from 1994; 2014 replace pumper truck from 1999 Audio Visual 33,879 - - - 09/10 Council chamber streaming video; 10 police car cameras = $8K Document Imaging 130,592 110,000 30,000 30,000 30,000 Annual maintenance, licensing and contract position thru 2011 Software Licensing 37,000 33,640 33,640 33,640 33,640 Upgrade Microsoft products on all equipment in 2010; maintain licenses in future Hardware Purchases 93,000 65,000 48,000 48,000 50,000 Scheduled rotation of PCs, printers and servers Data Center (Computer Rooms) 15,000 17,000 19,000 21,000 - Fire suppression in computer rooms; maintenance, security and power systems for 3 rooms Website and e- commerce 12,000 27,000 29,000 31,000 12,000 Internet security & application interfaces; website redevelopment 2008/09 Comm Dev ArcGIS System 25,700 Web access to town GIS information (similar to County's website GIS product) Fiber Optics in Buildings 21,000 17,000 23,000 18,000 Cabling / Network Infrastructure; to repair, maintain & upgrade Network upgrades 30,000 21,000 35,000 60,000 40,000 Computer network systems - replacement cycle every 3 -5 years Phone System Replacement 35,000 Replace 15 -year old phone system Financial System Replacement 350,000 Replace 15 -year old financial system; continued support to current system questionable; better technology Computer Aided Dispatch (CAD) / RMS 55,000 57,000 59,000 61,000 50,000 County -wide "Computer Aided Dispatch /Records Mgmt System" Project Intergraph software upgrade 80,000 TOV portion of upgrade to computer -aided dispatch system Live Scan Interface 28,500 Funded by grant above; Links our Live Scan software to other agencies Vehicle Expansion - - - - 2009 continued set up of Police Volvos $16K; Forklift for PW $18K Total Maintenance 3,332,753 2,989,440 4,011,640 3,444,640 3,016,540 Enhancement of Town Assets Comm Dev Interactive Permit software 225,000 - - - - Replacement of Permit Plus software; allows for web access by customers Fire infrastructure improvemts - - - Remodel of Main Vail station moved to unfunded 5/4/10 Fire Truck Rebuild / Refurbish 570,000 New fire truck for W Vail Library Self -Check System 90,000 Funded by library grants Audio Visual - town -wide security Town -wide video security removed from plan 5/4/2010 West Meadow Drive 64,389 Completion of projects under contract; $200K savings Future work may include newspaper boxes, Checkpoint Charlie, Covered Bridge, VVD Village Streetscape 752,389 - - - - walk, etc. Per Council 7/7/09, defer $300K to 2010 for covered bridge heat and VVD heated walk Neighborhood Road Reconstruction 1,279,469 1,800,000 4,325,000 4,300,000 4,250,000 Overhaul residential streets '09 design; Construction 2010 $1.1 M for Mill Creek; 2011 $1.8M for Vail Valley Drive reconstruction and 2012 -2015 East Vail roads Neighborhood Bridge Reconstruction 150,000 1,050,000 - - - Matterhorn Bridge reconstruction moved to 2011 due to CDOT fiscal year and requirements; Partial funding from federal grant Fire Breathing Apparatus - - - Replacement of all (30) cylinders /compressors; Older model currently used not effective Parking Entry System / Equipment _ _ _ Metered lots; equipment obsolete and not servicable by vendor; Time sensitive for installation prior to next parking season Radio Equipment replacement (pub. - Replacement of 1998 radios for PW, Fire, PD works, pub. safety) 48,000 Hybrid Bus Battery Replacement 40,000 294,000 Scheduled replacement 5 t0 6 -1 -3 3 TOWN OF VAIL 2010 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Proposed 2010 2011 2012 2013 2014 Project Information Replace Buses 2,283,214 1,203,400 - _ _ 2009 for spare parts on new hybrid buses - stocking parts reduces downtime when buses need servicing; 2010: 6 regular buses; 2011 2 Hybrid buses Timber Ridge Legal /Zoning 48,780 - - - - For redevlopment project Manor Vail Street Plan 83,800 - _ _ Expenditure related to impact fee paid by Manor Vail development; Keep funds in bugdet due to developer agreement Total Enhancements 5,547,041 4,053,400 4,413,000 4,300,000 4,544,000 New Assets West Vail Fire Station 2,997,452 2,800,000 - - - Construction of West Vail Fire Station Arosa Drive - Duplex for Employee 280,338 Development project for deed - restricted housing Housing Increased to $500K per year as of 2009 per Housing Strategic Plan; use Housing Pay -in- Buy -down Program 552,118 - _ _ _ Lieu revenue to offset the annual $500K per Council 10/20/09; removed annual contdbubon 5/4/10; fund through fee -in -lieu and focus housing projects on Chamonix and others Buy -down Program Funded by Pay -in -Lieu 186,000 Variable Message Signs / Way- Finding 193,653 130,000 135,000 _ _ 09 Vail Village wayfinding signs on order; $180K for Main Vail round -about & Four Improvements Seasons; 10 Solaris;'11 LionsHead and 12 East Vail 1 -70 Noise 383,180 - _ _ _ Construction of and East Vail berm would be phased; $751 K accumulated amount and annual $250K budget removed 5/4/10 1 -70 Fiber Optics _ _ _ _ - 2009 Town has fiber optic connection to 1 -70 corridor for improved public safety communications Underground Utility improvements - _ _ _ _ Transfer of utility lines from above ground to underground; offset by $156K revenue above from Holy Cross; work already completed and awaiting final billing. Chamonix Area Planning 50,000 - - - - Continued work on Chamonix area planning TOV Strategic Planning General Fund cost $40K removed 5/4/10 Traffic Impact Fee study 21,645 _ - _ _ Study to determine redevelopment impact on traffic / potential revenue; identified as a next step in transportation plan Total New Assets: 4,664,386 1 2,930,000 135,000 - Total Capital before Financing 13,544,180 9,972,840 8,559,640 7,744,640 7,560,540 Debt Service and Financing Debt Service on Outstanding Bonds 2,273,959 2,279,572 2,088,346 - - Paid off by Jan 1, 2013; annual payments updated for refunding of 1998 Bonds Timber Ridge Debt Service Guarantee 925,000 - - - - Annual debt service guarantee - requirement of TR debt Transfer to Vail Reinvestment Authority 5,000,000 390,000 2009 & 2010: Transfer federal grant money to VRA; VRA covering all expenditures for the transit center project; 2011 transfer traffic impact fees to VRA Total Debt Service and Financing: 8,198,959 2,669,572 2,088,346 - Total Expenditures 21,743,139 12,642,412 10,647,986 7.744,640 7,560,540 Revenue Over (Under) Expenditures (8,099,139) (3,724,912) (3,024,486) 16,860 343,595 Transfer from General Fund (3,749,000 Transfer of GF fund balance for West Vail Fire station Beginning Fund Balance 11,458,863 7,108,724 3,383,812 359,326 376,186 Ending Fund Balance 7,108,724 1 3,383 812 359,326 1 376,186 719,781 6 -1 -4 4 TOWN OF VAIL 2010 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Amended 2010 2011 2012 2013 2014 Comments REVENUE Ritz, Solaris and Four Seasons: assume 25% sold 2010 at 80% list price ; Base Real Estate Transfer Tax $ 4,283,000 $ 3,561,000 $ 3,245,000 $ 2,630,000 $ 2,715,000 transactions flat in 2010, up 5% 2011 - 2014; Limited amount of sales from major redevelopment Federal Grants 9,000 Federal grant for the Timber Ridge/ Buffehr Creek path Golf Course Lease 122,000 124,400 126,888 129,426 132,014 Annual lease payment from Vail Recreation District 2% annual increase - deposited to „ REA „ VRD repayment for promissory note 257,000 257,000 257,000 257,000 - Note based on $1.6 M loan at 3.5% over 5 years; Adjusted 2009 for interest timing I ntergoven mental Revenue 20,000 20,000 20,000 20,000 20,000 Lottery proceeds Project Reimbursements 1 st Bank sponsorship of shopping bags Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 Based on actual collections in 2009 Earnings on Investments and Other 46,402 15,879 - - - 2009 & 2010: Based on .5% return on prior year's fund balance; 2011 based on 1% ; 1 2012-142 % Total Revenue 4,747,402 3,988,279 3,658,888 3,046,426 2,877,014 EXPENDITURES Maintain Town Assets Annual Park and Landscape Maintenance 1,323,478 1,363,182 1,431,341 1,474,282 1,518,510 Ongoing path, park and open space maintenance, project mgmt; $75K reduction in expenses 2009 - 11; $30K savings 2012 -14 (water savings & backflow repair & mtce) Management Fee to General Fund (5%) 214,150 178,050 162,250 131,500 135,750 5% of RETT Collections - fee remitted to the General Fund for administration R Rec. Path Capital Maint 170,000 104,745 117,583 107,048 110,000 Capital maintenance of the town's recreation path system ; $40K reduction in 2010 as of 9/15/09 W Tree Maintenance 127,843 65,000 65,000 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); '09 to continue with scale spraying on town -owned property at approx. $120 per tree W Forest Health Management 265,000 265,000 265,000 265,000 265,000 Pine beetle mitigation in conjunction w/ forest service W Street Furniture Replacement 22,500 22,500 25,000 25,000 25,000 Additions and replacement of street furniture; '09 re- appropriation to expand bike rack installations (at approx. $1,000 per bike rack) W Park / Playground Capital Maintenance 115,000 90,000 80,000 82,400 84,872 Repair & maintenance of playgrounds, restrooms, etc. Bald Mountain Underpass Maintenance 200,000 Reconstruction of retaining wall that supports bike path through the underpass R Alpine Garden Support 55,620 65,564 67,531 69,557 71,644 Annual support at 3% increase per year (2010 flat with 2009) RP Black Gore Creek Sand Mitigation 90,000 100,000 100,000 100,000 100,000 Annual support of water protection programs; '09 to move a waterline to make room for additional sand retention Public Art - Operating 85,157 87,712 90,343 93,053 95,845 AIPP salary and operating expenses related to RETT; 3% annual increase Environmental Sustainability 378,160 250,000 250,000 250,000 250,000 Total Maintenance 3,046,908 2,591,753 2,654,049 2,662,840 2,721,621 5/4/2010 6 -1 -5 5 TOWN OF VAIL 2010 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Amended 2010 2011 2012 2013 2014 Comments Enhancement of Town Assets Path from TimberRidge to Roost; offset by Federal Grant of approx. $150K; $46K RF Timber Ridge - Buffehr Creek Rd separation 15,000 - - - - additional funds necessary to comply with federal funding requirements and original cost estimates were from 2003; Contract awarded at June 2nd meeting. Stephen's Park Stream Repairs 66,000 RF Trailhead Development / Improvement - 24,000 50,000 _ _ Improve trailheads; Continued need through 2012 (one trail per year); Eliminated 2010 as of 9/15/09 Shared costs with VRD - ADA access at recreational facilities; '09 re- appropriation to R ADA Compliance w/ VRD 25,000 10,000 10,000 10,000 10,000 remodel restroom at golf course hole #13; LH auxilliary bldg ADA improvements (lift) and a ramp /restroom upgrade at the Clubhouse. Greenhouse 5,000 Re-appropriate '09 funds to finish greenhouse irrigation in spring Construct widened 6' shoulders along all frontage roads; first priority is Blue Cow RF Frontage Road Bike Lanes/Trails 119,268 2,275,000 1,150,000 - - Chute to East Vail; path from Vail Mtn School to E. Vail exit; 2009 for design ($50K) and survey work ($1 OOK); construction was budgeted in 2010; now pushed to 2011 RF Ford Park Master Plan 328,017 2,150,000 - _ _ Re- appropriation from 2008 for master planning and parking survey work (Phase I); Interviewed 5 candidates on Apr. 27; Reduced 2010 from $3.3M to $1.OM Main Vail Roundabout pavement apron - 130,000 _ _ $130K concrete apron to protect the grass from cars /trucks on the edge of the roundabout - delayed from 2010 to 2012 as of 9/15/09 RF Ford Park Improvements - 200,000 - - - Ford Park pathwork, restrooms and other improvements R Seibert Circle 17,774 - - - - To complete project RF Raw Water/ Irrigation Control 366,493 - _ _ _ Water supply infrastructure; Ong plan to include in water bills, but interest rate now 5 %, so paying up front instead of financing RF Kayak Take -out 10,000 - _ _ _ Kayak take -out area along stream (part of One Willow Bridge development agreement and must be accounted for separately) R Stream Tract Encroachment Survey 14,081 - - - - Survey along Gore Creek Reconstruction of playground per safety plan, 20 years old; in -house design currently RF Red Sandstone Park - Per Safety plan 464,000 - - - - underway and staff working on a plan to deal with parking and ADA requirements; $25K to finish design; $439K for construction deferred until 2010 RF Booth Creek Playground 15,000 385,250 Design in 2011; deferred construction until 2012 RF Booth Creek Park redevelopment 50,000 1,340,000 Design in 2011; deferred construction until 2012 Public Art - General program / art 221,816 80,000 80,000 80,000 80,000 To purchase sculptures, artwork, art programs and events; remainder is re- appropriated each year to accumulate enough funds RF Public Art - Morales relocation 164,728 Transferred from Seibert project to cover cost of relocating the Morales artwork Public Art - Winterfest 63,446 RF Public Art - Meadow Drive Entry - Transferred in '08 from streetscape project to cover cost of new Meadow Drive entry feature R Landscape Medians 190,311 _ _ _ Frontage road medians alongside redevelopment projects; working on lighting plan for in front of Solaris, Vail Plaza and Four Seasons Total Enhancements 2,070,934 4,804,000 3,145,250 90,000 90,000 5/4/20110 6 -1 -6 6 TOWN OF VAIL 2010 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Amended 2010 2011 2012 2013 2014 Comments VRD- Managed Facility Projects R Recreation Enhancement Account 242,000 124,440 126,888 129,426 132,014 Reserve account for golf course improvements - funded by annual lease revenue W Golf Course Irrigation 22,000 - - - - Based on estimates from Borne Engineering; split 50% with VRD (10% reduction) W Golf Course Clubhouse, Starter Shack, etc. 562,450 900,000 2,912 18,390 79,936 Improvements to maintenance building and main clubhouse W Golf Course - Other Improvements 575,100 50,000 11,863 - 7,896 ADA access to clubhouse; bridge and retaining wall repairs W Dobson Ice Arena 240,000 15,000 58,796 2,784 11,580 09 Roof and central air repair; outer years lighting and locker rooms 2009: Defer continued refurbishing of Ford Park tennis courts to 2010 ($62K), 2010: R11 Ford Park / Tennis Center Improvements 290,986 200,000 309,382 2,214 9,816 walkways & restroom roof per lease agreement; delayed from 2008 due to park master planning W Athletic Fields - - - 2,278 12,483 09 irrigation system; '12 asphalt overlay of parking lot W Youth Services 25,000 09 ADA access and furnaces W Gymnastics Center 25,000 1,582 09 retaining walls; '10 mechanical improvements W Nature Center 10,000 8,517 2012 wood open rail fencing Total VRD- Managed Facility Projects 1,992,536 1,289,440 519,940 155,092 253,725 New Assets Public Restrooms 670,000 Restrooms at W. Meadow Drive & Vail Road; Pushed from'09 to'11 Total New Assets: - 670,000 - - - Total Expenditures 7,110,378 9,355,193 6,319,239 2,907,932 3,065,346 Revenue Over (Under) Expenditures (2,362,976) (5,366,914) (2,660,351) 138,494 (188,332) Beginning Fund Balance 13,174,275 10,811,299 5,444,385 2,784,034 2,922,528 Ending Fund Balance $ 10,811,299 $ 5,444,385 $ 2,784,034 $ 2,922,528 $ 2,734,196 5/4/2010 6 -1 -7 7 Vail Reinvestment Authority Five -Year Projection 2010 2011 Proposed Proposed 2012 2013 2014 Revenue Property Tax - LionsHead TIF $ 2,056,000 $ 2,620,000 $ 3,006,000 $ 3,006,000 $ 3,157,000 Property Tax - Vail Square Metro Districts 376,000 376,000 301,000 301,000 316,000 Project Reimbursement Earnings on Investments Total Revenue 2,432,000 2,996,000 3,307,000 3,307,000 3,473,000 Operating Expenditures Office Supplies Professional Fees 25,000 25,000 25,000 25,000 25,000 Management Fee 41,120 52,400 60,120 60,120 63,140 Treasurer's Fee - LionsHead TIF 61,680 78,600 90,180 90,180 94,710 Treasurer's Fee -Vail Square Metro Districts 11,280 11,280 9,030 9,030 9,480 Vail Square Metro District Pass Through 364,720 364,720 291,970 291,970 306,520 Total Operating 503,800 532,000 476,300 476,300 498,850 LionsHead Parking Structure Capital Maintnenance 160,000 315,000 365,000 310,000 340,000 LionsHead Transit Center Project Planning 88,331 Design Development and Construction Documents 681,350 Construction 5,518,650 4,700,000 LionsHead Parking Structure Addition Feasibility Study 65,000 Total Capital 6,513,331 5,015,000 365,000 310,000 340,000 Total Expenditures before Financing 7,017,131 5,547,000 841,300 786,300 838,850 Financing Approved FTA Grant Transferred in From TOV Capital Projects Fund 5,000,000 Transfer from TOV Capital Projects Fund 390,000 Subtotal Financing 5,000,000 390,000 Revenue Over (Under) Expenditures After Financing 414,869 (2,161,000) 2,465,700 2,520,700 2,634,150 Beginning Fund Balance 2,642,210 3,057,079 896,079 3,361,779 5,882,479 Ending Fund Balance $ 3,057,079 $ 896,079 $ 3,361,779 $ 5,882,479 $ 8,516,629 5/4/2010 6 -1 -8 8 Town of Vail Five -Year Capital Projects Plan Projects Not Included as of May 4. 2010 Note: Costs are preliminary estimates Eligible for Funding From Capital VRA (TIF) RETT Projects Fund Priority I Guest Services Enhancements 1,000,000 Wayfinding; things to enhance "linger strategy "; fund from RETT as part of park/walking path system Library Remodel 400,000 Library is within the LionsHead TIF District Parking Expansion - LionsHead $ TBD Projects and costs currently under review; for discussion 5/18 Parking Expansion - Ford Park or Clubhouse $ TBD Projects and costs currently under review; for discussion 514 Parking Expansion - Other Areas $ TBD Projects and costs currently under review; for discussion 5/18 Simba Run Underpass Feasibility Study 400,000 Study to evaluate project; potential for federal funding if available in the future Energy Audit Enhancements $ TBD High priority for items which save energy and money; could be funded from any of the three sources depending upon the assets location and /or use; projects and costs currently under review Chamonix Site Development - Housing $ TBD Funding for infrastructure; estimated costs to come from RFQ Creekside Housing Improvements 1,165,500 Complete renovationdown to studs; gut interiors; redo siding, etc. Main Vail Station - major remodel 975,000 Removed from funded list 5/4110 Priority II East Vail Fire Station Remodel 775,000 N. Frontage Rd -East Vail 2,100,000 Frontage Road - Ford Park 5,635,000 N. Frontage Rd - West Vail 7,513,000 Main Vail Round -about Major Reconstruction 3,600,000 West Vail Round -about Major Reconstruction 1,000,000 Golf Course Clubhouse 7,000,000 Will likely require site work at additional cost; should be shared project with VRD LionsHead Park 800,000 Previous estimate Frontage Rd - LionsHead 8,815,000 From Evergreen to EverVail LionsHead Information Center Renovation 550,000 Not part of Transit Center; important to customer service and guest relations LionsHead Parking Structure Enhancements 5,000,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stanwa s on east side; could be reduced depending on scope of other projects East LionsHead Portal 3,600,000 Streetsca a from east end of structure to current steetsca a as presented Jan 2010 Concert Hall Plaza 750,000 As presented Jan 2010 Muni Bldg HVAC replace & minor renovations 2,400,000 Replace air handling system and improve air flow; paint, replace carpet, replace ceilings, etc. which may be damaged in construction; move people temporarily Priority III Simba Run Underpass 19,500,000 VRA funding available outside TIF district as long as project reduces or prevents blight within the district East LionsHead Circle 1,200,000 Streetscape in front of structure from LionsHead entry to Dodson arena - final connections to Vail Village Town Shop Improvements 9,225,000 Municipal Building - complete remodel $ TBD Further study required; may be done in connection with other projects Financing Sources Capital VRA (TIF) RETT Projects Fund VRA bonding can be done anytime without additional voter approval; current debt from Capital Projects Fund is paid off in 2012; Potential Bonding Capacity 22,000,000 20,000,000 additional sales tax revenue bonds require voter approval; current debt service could be reallocated to support $20M in project funding in 2013 Funding Available from Vail Resorts for 4,300,000 Additional Parking Federal Funding 1 $ TBD I Some projects maybe eligible for federal funding; amounts are not known at this time 9 5/4/2010 6 -1 -9 T VAIL VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 4, 2010 ITEM /TOPIC: Presentation of Ford Park Parking Analysis and Concept Alternatives. PRESENTER(S): Greg Hall, Director of Public Works and Transportation / Carlos Hernandez, Fehr and Peers Jana McKenzie, AECOM /EDAW ACTION REQUESTED OF COUNCIL: Provide feedback to staff and consultant team in regards to parking alternatives presented. Direct staff and consultant team to discard undesirable alternatives and further develop preferred alternatives and initiate preliminary discussions with Colorado Department of Transportation, Vail Recreation District, and other interested parties BACKGROUND: On October 20, 2009, staff and the consultant team presented options for structured parking at Ford Park. Information presented included a preliminary parking supply and demand study, 4 options for structured and /or surface parking at Ford Park, and a conceptual layout for structured parking at the Soccer Field lot. The projected costs for structured parking ranged from $30 million to $54 million and yielded between 650 and 750 parking spaces. Council directed staff to analyze additional surface parking alternatives for Ford Park. Staff and the consultant team have refined the parking supply and demand study and have developed 4 options for permanent surface parking on the South Frontage Road and within Ford Park. Staff and the consultant team have also developed 2 alternatives for relocating the tennis center to areas of the Vail Golf Course. The projected costs for surface parking, within Ford Park and on the Frontage Road, ranges from $12.2 million to $18.5 million and yields between 250 and 670 parking spaces. Each of the parking options has varying impacts to the recreation facilities within Ford Park. Staff will present preliminary master plan modifications to the park. STAFF RECOMMENDATION: Staff is requesting feedback and direction from the Council on the various options presented. No formal action is requested. ATTACHMENTS: power point presentation 5/4/2010 ' S �, �" {� i Y � • �.i'. J . "� - � '� �. • ice. n +r � rrY n.iF •.-. - �w,e �� '� v- - - ti AM parking analysis & concept alternatives AZCOM VAIL VILLAGE GARAGE INTERSTATE 70 "''•••• .... ............................... G O/?t . a :- cR FFK FORD PARK VAIL VILLAGE GOLDEN PEAK BASE �''••.....••'`'• � 1 �.�� AREA GOLF COURSE '# context 3 AMOM 5/4/2010 7 -1 -2 PROBLEM STATEMENT • During the summer season, there are parking issues and user conflicts at Ford Park generated by simultaneous major events held at the amphitheater and at the multi - purpose fields - early evening. • Currently, Vail is experiencing town wide parking deficits in the winter, and some deficits in the summer. • There is a potential opportunity to increase the amount of parking near or on Ford Park to improve the visitor experience at Ford Park, which can also be used during the winter. • Design enhancements are desired to improve Ford Park's function and quality of the user experience. project introduction A=COM 5/4/2010 7 -1 -3 PEA 11 GARAGE, 940 spaces (summer) west ar total parking supply AZCOM ' I '°�"`" TRANSPOR`TATION ��, y� � CENTER, 1175 spaces �,' �f= ile walk FRONTAGE ROAD, ; -�,. • r n + r 1 f �� � �..ea ^ • • ' .. ,. r , � �.. spaces — �` 260 . � T ,,,777,Ytltl 444 a 6 _� "Mill jib TOTA� A.�/AILA�BLE PUBS PARKII�IG �' 555 space`s �' ` � _�� Fronta a road arkin is robletmatic ■ Shortage of close -in parking affects user expen c � � � � '° +f ■Shortage of close handicap accessible spaces � , �r _Z• x N ' i �v,�,alt ;n-.age JSCJA Farm Sarvoce Agency � 7�J��[L , b VTC 1175 spaces 1` •••'.,. •••-•''•••..•,,• 54 spaces 146 spaces ball fields tennis -= + playground ,+ yam, 4 0 ; <....... .' F' + gardens :. ........ r •• ,amphitheater: Y ` • soccer field .•``• ..•, � '��. 60 spaces ISSUES �' ■ Conflicts between pedestrians & service vehicles along Betty Ford Way ■ Poor pedestrian connection between Vail Village, Vail Transportation Center and Ford Park ■ Steep grades create challenges for elderly & disabled access to the playground, gardens and amphitheater pedestrian access AXOM 542010 .7 -1 -5 Alo aw ISSUES ■ Congested and confusing drop -off and arrival sequence at Ford Park ■ The park lacks an identifiable entry ■ Hard to find the Betty Ford Gardens and Ford Amphitheater drop -off & arrival AXOM 7 -1 -(, SPORTS FIELD TENNIS A _ PLAYGROUND & LAWN NATURE CENTER BETTY FORD FORD SOCCER & ' -AALPINE AMPHITHEATER VOLLEYBALL J ' GARDENS ISSUES ■ Conflicts between different user groups during overlapping events �■ Vehicle noise from 1 -70 and softball games impacts the amphitheater ■ Existing restroom & fixed fencing provide functional challenges for special events ■ Balls sometimes land in Gardens during games park elements AXON1 5/4/2010 7 -1 -7 1. Define the number of parking spaces that can feasibly be accommodated on or near the park site, while being sensitive to aesthetics and the outdoor recreational experience. No net loss of recreation with solutions. 2. Maintain recreation /leisure functions, including multi - purpose fields, tennis, amphitheater, gardens, community play and lawn areas, and improve design to accommodate special events and festivals. 3. Improve overall design quality of Ford Park, including identity, arrival experience, pedestrian and vehicular circulation, way finding, views, quality of restroom facilities and noise mitigation. 4. Improve pedestrian access to amphitheater, gardens and nature center. 5. Balance parking needs with programming - continue to have coordinated scheduling between the amphitheater and VRD. b. Improve safety for pedestrians walking between the park and adjacent Vail Village garage. 7. Identify a potential site for a future recreational / cultural facility. 8. Minimize impact to park functions during construction. project goals A=COM 5 41'010 7 -1 -8 s Auk x What is a "typical" parking day during .. the summer f? Data Sources for this Analysis FR & PEE . ^RRNi PO RTAT ;pN F. i1M i4lTA NT# • Town of Vail Parking Garage "Gate Check Data" — Vail Transportation Center (VTC) — Lionshead Parking Structure (Lionshead) • Event Summaries from Vail Recreation District • 2009 Economic Impact Study Demographics • Field Studies — August 2009 (two Saturdays) — July 2009 (two Tuesday nights) 4 20 10 7 - I - 10 zviu 7 -1 -11 Type #1: "Off Peak Days" 250 200 Vail Rec District Games (Ford Park Fields) 150 Vail Rec District Games (Vail Village Drive Fields) Tennis Games BF Alpine Gardens /Community Park 100 Total Parking Demand 50 0 r``L' ^ L b h 0 l '6. N O ^� *alternative modes & 2.5 vehicle occupancy rate Max Parking: 200 spaces* 5/4/2010 7- 1 - I'_ Type #2: "Event Days" (45 Summer Days) .i ® . - w , Q � T r 5 _.. c 36 Days of either Bravo Performances or Hot Summer Nights in 2009 - Type #2: "Event Days" 1600 1400 1200 Vail Rec District Games (Ford Park Fields) Vail Rec District Games 1000 (Vail Village Drive Fields) Tennis Tournament 800 Amphitheater Performance 600 BF Alpine Gardens /Community Park Total Parking Demand 400 200 0 o� o o o� o� o� o� o� o� o� o� o� o o l 4i• ^ O ^� ^0 �. t . y p . b. 16. IV. IZ * 20% alternative modes & 2.5 vehicle occupancy rate Max Parking 1 ,400 spaces* 42010 7 -I -I4 Outdoor Event Com• - Amp theater Performance Dow �� I�r�►" p;._ "� a ",4.. - R� � . y _te G t t *I Z . I Unlimite Da ys) aid ,� _ - ' � Sporting Tournament Type #3: "Vail Unlimited" 2500 2000 Kick -it 3v3 Soccer Tournament (Ford Park Fields) Kick -it 3v3 Soccer Tournament 1500 (Vail Village Drive Fields) Tennis Tournament Amphitheater Performance 1000 BF Alpine Gardens /Community Park Total Parking Demand 500 0 00 00 00 00 00 0 0 0 0 0 0 0 0 0 pO 6 ) 0 o . * 20% alternative modes & 2.5 vehicle occupancy rate Max Parking: Z300 spaces* 5 4'2010 7-1 -16 f? Summary TR HR & PEERS . ^RRNi PO RTAT ;pN F. i1N i4lTA NT# Type of Day Days /Summer Total People Estimated in Ford Park Parking (5:00 PM) Demand* "Off Peak Days" 100 days 400-500 200 "Event Days" 45 days 4,000 — 4,500 1,400 "Vail Unlimited" 8 days 6,500 — 7,000 2,300 Nam 20% alternative modes & 2.5 vehicle occupancy rate 7 - I - 17 Auk How much parking is available on .. "event days"? ilable in Vail TranWIT01019V tion Center at 5:00 on "event days" ? 300 - 335 00 150 18 1 00 CL 50 Off-Peak D. Days (12 in July) A k 1 1 350 300 330 ca 250 200 Q 150 N 100 v 50 ca Q 0 Off -Peak Days (19 in July) Event Days (12 in July) * Assumes 940 is "full" at LH in summer r T � Id[Nd. "kill [ M.IC T MA �N. � M Am 7 -1 -20 H o w m times was the fr ontage Vail ViCCage P a ` r oad • in the 5 42010 Visitor Par9��ttg � , Ir�farmatian °/ . � r r I How many times was the frontage road used in the summer? 20 total days (plus 3 — 5 additional days where counts were not available) F E H R & P EERS .^RRN51PORTATIDN CIONi41-70I — 2 days over 500 (Teva & 4th of July) — 5 days at approximately 300 (before and after Teva/ 4th of July) — 13 day at approximately 100 (Farmer's Market) 900 — 800 700 N 600 m N as 500 — v � � CM -a 400 > a, r- 300 ° 200 N, CL 100 I 0 1 I I I I r 00 N d) W W M O M I` N N LO r r N r M W L` (0 (0 � N I I I ti C � d7 d) CID it it it ti �, it it it it it it it it C C 4 - 7 - I _» f? August 2009 — Average Event Day F oRTA NS4LIA Location Supply Peak Available Demand* Parking (5:00 PM) (5:00 PM) VTC IL M75 1 990*** AL 18L55 A Ford Park 260 260 Li onshead 940 JL;;�Mj 2112 M (summer) 9L I Frontage Road 180 150 30 (certain event days) TOTALS 2,555 2,130 430 * VTC & Lionshead include demand for other uses beyond Ford Park Nam VTC spaces include 965 in the gated garage (excluding ADA) & 210 on top deck Garage count data indicates 85% utilization for gated spaces & 100% assumed on top deck 5/4/2010 7 -1 -23 f? ^RRNi PORTATIDN CaNi4LIANT$ Peer Studies 5/4/2010 7 -1 -24 Steamboat Springs - Howelsen Park .......... o r ' '- ►,� � ~; walk distance > " ' " ' IL - s ' � 112 mile or less It'a� - 4r Fe main event arkin p g 80 a 270 spaces 300 (rodeo groan s of P not available { fridaylsaturday) -z overview r approximately 960 people at 80 �; the fields at any given time during a tournament overflow parking A ; ' �' �, �. (parking ratio 0.45 -0.73) {,+ '� �*•, up to 430 s ,� most people drive to events �. ,.. r with multiple passengers c r` transit service is provided but not widely used for - sporting events tournament participants are more likely to use transit c 1 to get around town after I�j►`'�►� '�, �r .. -. the games Me 7 -I -_'S Steamboat Springs - Emerald Park walk distance 1/2 mile AN V ,r- N i D_ }. ,m' .,� , overflow parkl ~ _ 70 spaces 70 t. it 1 so overview approximately 720 - 960 people { main event parking at the fields at any given time 1 80 spaces 1 during a tournament (parking ratio 0.26 -0.35) r ^ most people drive to events iL. ,► q 4 with multiple passengers transit service is provided y ! but not widely used for r sporting events additional staff are brought on (0 during events to minimize on- �., street parking in front of houses and direct safe travel from the overflow parking 7 -I -26 Steamboat Springs - Pine Grove Park - • �1 �tti `a • overflow park 0 550 spaces 500 (resort parking) , D walk distance 114 mile 0 ' _ overview l approximately 500 people at the fields at any given time y � during a tournament • �6�' e' (parking ratio >1) most people drive to events s- ' 1 with multiple passengers 45 transit service is provided but not widely used for y t�' �' ;. +� �dh ' .;► _ sporting events additional staff is brought on "'•� '' 4 r '' during events to minimize on- Min event parking f + street parking in front of the 'w fire house 45 spaces - i a car race is held in the resort parking lot each year; during the event one direction ►� closed ' of werner rd. is + ac ommodate on to parking '7 41k 7 -1 -27 f p FE R T & EE Event Parking Ratios (attendance %25 mile parking supply) TRnasaoRRAnoN ehMf4LIAxrs Softball Event Parking 1.40 1.20 1.00 0.80 • —• -_- I 0.60 0.40 0.20 0.00 Howelsen Park (SB) Emerald Park (SB) Pine Grove Fields (SB) Ford Park .73 .26 1.19 .72 with full utilization* —Nis[ - .81 with 18l) frontage 7 , ford park & VTC only Steamboat has 2,500 players @ three venues & Vail has 2,000 players @ one venue 5 42010 7 -I -_2S f p FR. & P Event Parking Ratios (attendance / .25 mile parking supply) TRnwsaoRTarsoN e.nMS4L,arvrs Soccer Event Parking 1.40 1.20 1.00 0.80 0.60 0.40 0.20 0.00 Howelsen Park (SB) Emerald Park (SB) Pine Grove Fields (SB) Ford Park .73 .35 1.19 .45 with full utilization* .5U with 180 frontage * Ford park & VTC only inn 0 Steamboat has 2,200 players @ three venues & Vail has 3,200 players @ one venue 7 1 -N Denver Botanic Gardens - Denver 7� _ o r �• vc overview f _ ++ approximately 2,000 person event capacity for the summer + concert series (parking ratio 0.35) t " many people drive to events c with multiple passengers r no formal overflow parking is main event parking provided; parking is available `Ap 320s +r*„ _ in adjacent parks, on- street ° parking is permitted during 25f! events for neighbors and strictly enforced '=32q bicycle use is increasing A RTD transit service is provided j and used by approximately 1% 4* walk distance- 1/4 mile ,. 140 71 overflow parking spaces, P 7 -1 -30 Denver Botanic Gardens - +Chatfield A.. tjIffWflow parkin - _ — unlimited` field parking, { € field parking i� main event parking , walk distance 50 spaces minimal overview y` - approximately 5,000 person capacity in amphitheater (parking ratio >1) - everyone drives to events, often with multiple people - would like to pave some of the field parking in the future field parking provides ample parking even during large f1 _ events such as the corn maze or pumpkin festival '4/ 7- 1 -31 Chautau Boulder 6 Earn- 2 70 over ow parking y r' 2,0175 +C (neighborhood on- street parking) remote parking 270 spaces - Event Shuttle S r TO O n `;.. �r 120 `. _. overview walk distance - approximately 1,360 person 112 mile or less event capacity for the summer ` � concert series .;r (parking ratio >1) many people drive to events 7 with multiple people i V (' no formal overflow parking is main event parking ° provided; many event goers 120 spaces t ,� use on- street parking in < adjacent neighborhoods an event shuttle is provided and used by approximately 7-10Q - 7 -1 -32 f p F E R T & PEERS Event Parking Ratios (attendance / 25 mile parking supply) aRnwsaoRxaT,oN e.ans41.70614rs Live Music Event Parking 2.00 1.80 1.60 1.40 1.20 1.00 0.80 0.60 0.40 0.20 0.00 Denver Botanic Gardens - Denver Denver Botanic Gardens - Chatfield Chautauqua Ford Park .36 1 1.8 all .48 with full utilization .34 on site .54 with 180 frontage "Ford P.Vk & VV`C t ty Chautauqua: 1,500 person Denver Botanic: 2,000 Vail: 1,800 542010 7 - 1 - 33 f? Conclusions FR & P EE . ^RRNi PO RTAT ;pN F. i1N i4lTA NT# 1. Plan for approximately 45 summer event days 2. Maximize parking usage in existing garages — Event staff park in designated areas — Garage attendants direct vehicles to lowers levels — ITS "real time" signage — Integrated fee structure with frontage road 3. "Platoon" buses from Lionshead before and after events 4. Bike sharing and bike valet at Ford Park 5. Redesign frontage road to safely accommodate parking, pedestrians, bicycles, & transit 6. Structured parking in Ford Park • Not required for the 45 summer event days Could be part of the transportation strategy for w inter peak 7 -i -�a FORD PARK ALTERNATIVES Several options for creating a parking structure in Ford Park were developed. These were presented to council in October, 2009. structured parking options A=COM 5/4/2010 7 -1 -35 750 space parking structure in park A. ESTIMATED CONSTRUCTION COST: Total $54,400,000 Cost Per Space $72,000 (includes associated park improvements) concept b - east parking garage A=COM 4 - 7 -i -3e 650 space parking structure + 48 surface spaces in park — 698 spaces total t7 ,:, ESTIMATED CONSTRUCTION COST: GARAGE ABOVE GRADE GARAGE BELOW GRADE Total $30,000,000 $38,100,000 Cost Per space $43,000 $54,500 ( both include surface parking and associated park improvements) concept c- parking under fields A=COM 4 - 7 -I -37 545 space parking structure + 66 surface spaces in park - 611 spaces total ....4 . ESTIMATED CONSTRUCTION COST: Total $45,600,000 Cost Per Space $74,600 (includes surface parking and associated park improvements) concept d - west parking garage A=COM 4'2010 7 -1 -38 COMMON TO NEW OPTIONS: • Less expensive than structured parking. • Improve pedestrian access from Vail Village (transit stop to the west, and along Gore Creek Trail from parking structure, and along frontage road). • Create a more flexible multi - purpose fields /festival area layout. • Create an improved park identity and relationship with gardens, playground and amphitheater. • Relocate and enhance restrooms. • Ford Amphitheater, Community Lawn and Playground, Betty Ford Alpine Gardens and Nature Center remain in current locations. There will be recommended enhancements in the management plan to achieve the goals, but they are immaterial to decisions regarding parking and multi - purpose fields redesign. • All park improvements located within park boundaries. common elements and variables A=COM 5/4/2010 7 -1 -39 VARIABLES • Amount of frontage road parking • Amount and locations of on -site parking • How park functions during special events • Softball field layout - locations of backstops affected by available area • Bus and drop -off locations • Available width for Promenade along frontage road • Tennis moved to golf course or stay at Ford Park • Cost common elements and variables A=COM 5/4/2010 7 -1 -40 pY iROMEWA68r AGLQI7 CAL[ CAR ANGL €m r PARKING 6' -6' LANE LANE 3'.0' PARKING 5 -aa`+ s7i r LANE ANF WplKt � _ a g a I llUffER F WALK i II ' III II fK1UFCpJLF 1jT ME JD R €SAItJING WAIL l- - -- OVER Q AN RS DTAlR5 LARGE °--_ •� _ . IffT SPACE — = -- _ P NTERSTA7E 70 ABOUT ANeED ROUNpAB&I 1 SPA RKIN{'s I �PSP m: 7a C I PA 149 SPACES FRONTAGE ROAD i A PEST Ill AREA 162 SPACES 10 OOGSF P- BUILDING Fool �` I pFAr* ry c ._ - — C ,Rr�fX oU a - ' IL - 0 rEIE'VAT.001 RENOVATE j EXISTING GARDENS RU1lp NG 1 „t �{ ti_% FdvNIrrLEArER ESTIMATED COST PARKING SUMMARY Total: $18,500,000 241 spaces in park (19.7 million w /artificial turf fields) 328 spaces on frontage road 569 total spaces --- _ — - ' -r Cost per space: $32,500 (includes associated park & frontage road improvements, and moving tennis) option 1 - maximize parking + tennis to golf course A=COM 5/4/2010 7- 1 -41 F ANG6 PARALLEL - PARKING } pp 1]' -0• PARKING, - — 10 '0 7'•0' r AR CAR g •4' S5 0- PROMAENADE LANE LAVE LANE kI NE WAl1C� 5pons FIELDs 0 All( �tI FIC ER i I I f'R6MENRL]E L RETAINING wAl4 ANDRS ..• LAIR 6E ROUNDABOUT I '1_ z 7 �� PA - Al :=- ?AkKING PA RE G Ra�i7NRABOUT 74 SPACES 414 SPA- - � 1 I t SPACES P � F ROAD �ST'VALAREA 142 SPACES. DROP- .. L t.. Orr GOBS OUb� _ GR - \ .. r} - •• flf YAiORS l u k[NOVA.TE GARDENS '�Cl3tlNG , A,APHITMEAI {R.,: ESTIMATED COST: PARKING SUMMARY Total: $18,200,000 241 spaces in park (19.4 million with artificial turf fields) 237 spaces on frontage road 478 total spaces Cost Per Space: $38,000 (includes associated park & frontage road improvements and moving tennis) option 2 - less road parking, larger field area + parking buffers A=COM 5/4/2010 7 -1 -42 r 3k il' PARK LIFT CAR L AR PARALLEL # x PARKING LANE C PARKING is 1.74 Z!4 a tine -n° Y-0" o- a' -n° ; - r YROMfNAnL 01K9 61K€ 5YA3K. - r — LANE LAME r a FIELD 5 AiX; R'IJ K, ® - �' r r ; I ; r i !WI►NOABOUr PRC1MENADI RE't'AINiNG SHALL OVER `` 403c ANDSiAlRS ROUNDA66 t 'NrER 70 sTArE PARALLEL L SMALL' A£ PARKlN ROUNDABOUT � 75 SPACES 6RONIAG - ham 244SPAGES r 0f ©P t RESTROOMS ELEVATORS I . CARbpgS STAIRS J v S j A MPHITHWER ESTIMATED COST: PARKING SUMMARY 1 in aces 244 s ark Total: $17,200,000 p p I' (18.4 million with artificial turf fields) 139 spaces on frontage road r' 383 total spaces Cost Per Space: $45,000 (includes associated park & frontage road improvements and moving tennis) option 3 - minimum park impact from frontage road parking ALCM 5/42010 7 -1 -43 - s WAS _ 001 W _ 110 1r 1 ZO ESTIMATED COST Tennis Courts $ 500,000 Parking Lot & Site Improvements $ 500,000 Building $2,100,000 Golf Course Reconfiguration $1,300,000 Utility Services $ 700,000 TOTAL $5,100,000 tennis and nordic center at golf course - option A A=COM 5/4/2010 7- 1 - 11 _ o f lax FR4NTPGE ROAD Ar - r Y r 1 ` 0Jjq%t4G ` HOLE is ) �' 9 11'D SF au LIDING U FC70TPT SPECIAL CHRIS RIH -� EVENTS TENNIS 1 .. bus _ COURTS STOP r JJ 5UK801IS1 DRIVE I _ r 142 SPACES ESTIMATED COST Tennis Courts $ 7Q0,000 Parking Lot & Site Improvements $ 700;000 Building $ 8,000,000 Golf Course Reconfiguration $ 2,700,000* TOTAL $ 12,100,000 * preliminary estimate - subject to change based upon final golf course master plan tennis and nordic center at golf course - option B A=COM 5/4/2010 7 -1 -45 I F i 21.0 7 .0"���� ANGLED PARALLEL + PARKING PARKING T p 14' -0• _ - 10 0.. S'•0` rAR CAR g •4_ 55 - - PROMENADE LANE LANE LANE kI NE WdLK� P _.r SmIns LIELPS a 8'•Q ALT( Ra FIC ER i SMA 1 #I NbA8C6T Wll� NG k AN?11 0RS IdRE 6SpAc - IT Y 1 Efi5iA7E TO ROW NLiA66lli "^"° •�.. - PARALI,��LL ALN����Epp Rf]aNCTA6€711T dp SFp - - PARKING PARI[IfiG - -- - 1,27SPACES FRONTAGE ROAD n 4,, °_ •— ✓:! 1py FEST,ryAr AREA - FENNIS y 0 SPACES £a4 TP I RINT t p �1 0'1AK � p flUl yD APP 'RENOVATE C,dAECA1icK k RE3YRC7O T ll4lNG { ELEVATORS SLAIRS �`, GIL,RAEkS L� J FIORD kMPHIPH EATER ESTIMATED COST: PARKING SUMMARY ! 8 spaces in park Total: $12,200,000 2 spaces on frontage road (13.4 million with artificial turf fields) 25 0 total spaces Cost Per Space: $48,800 ' - -) (includes associated park & frontage road improvements - tennis stays) option 4 - keep tennis in the park + maximize frontage road A=COM 5/4/2010 7 -1 -46 I GAR LANE .. ffl � QK BIXE PROMENADE LANE OF 4 V I 1 SPORTS FIELDS WALK I I r 1 1 I I I 1 � 1' o 3 1 SECTION _ -Olt . OVERLOOK STAIRS k WALK 4 + + SFORTS FIE10S a _ C PLAN overlook & stairs along promenade AXOM 5 4/2010 7 -1 -47 Constructing the frontage road to formalize parking appears to be feasible and a viable alternative to constructing a parking structure in Ford Park. Initial Staff / Design Team Recommendations - Move tennis to golf course in order to provide enough space for park improvements and parking. - Construct parking on both sides of frontage road. - Provide enough space to make the promenade a wonderful front door to Vail and the park, as well as ensure that the fields have adequate space. Also ensure that bicyclists can safely ride on the frontage road. This may mean parallel parking on both sides rather than angled parking. - Manage parking in existing garages to utilize existing capacity. - Provide additional shuttles at peak use times. - Consider additional frontage road parking east and west of the park to increase overall town supply. summary A=COM 5/4/2010 7 -1 -48 Important factors to consider in this decision include: ■ CDOT right -of -way transfer to Town responsibility. ■ 1 -70 road closures and ability to move traffic through parked areas of frontage road. KEY QUESTION: What additional information does the Council desire regarding the specific options presented? NEXT STEPS: Community -wide parking discussion including LionsHead and Frontage Road parking alternatives. May 18th. Final parking discussion and parking expansion direction. June 1 summary A=COM 5/4/2010 7 -1 -49 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 4, 2010 ITEM /TOPIC: Information Update. Ground Breaking Date for West Vail Fire Station. Attachment Only: Town of Vail Owned Rental Housing Update. CSE Reprioritization. PRESENTER(S): Pam Brandmeyer ATTACHMENTS: CSE Draft Minutes Internal Housing Update 5/4/2010 TOWN OVAIL COMMISSION ON SPECIAL EVENTS MINUTES: Commission on Special Events Meeting Vail Town Council Chambers Wednesday, April 7, 2010 @ 9:00 a.m. CSE Members Present: Bob McKown Bobby Bank Jenn Bruno Meggen Kirkham Rayla Kundolf Heather Trub CSE Member Absent: Dave Chapin TOV Staff Present: Sybil] Navas, CSE Coordinator Kelli McDonald, Economic Development Manager Corey Swisher, Executive Assistant to the Town Manager Others Present: Todd DeJong, Lone Star Security Richard tenBraak, Vail Chamber and Business Association (VCBA) Jessica Stevens, Vail Valley Partnership (VVP) Sarah Franke, LionsHead Merchants Association Nigel Cooper, Ski and Snowboard Club Vail (SSCV) Mike Imhof, Vail Valley Foundation (VVF) Mia Vlaar, Vail Jazz Foundation (VJF) Joe Blair, Fall Creek Branding Dick Puetzer, Business and Marketing Research Services (BMRS) Kristen Jennings, "Vail, Beaver Creek Magazine" In the absence of CSE Chairman Dave Chapin, Vice - Chairman Bob McKown called the meeting to order at 9:00 a.m. Administrative Items: • Motion to approve the minutes of the meeting of March 3, 2010, as presented. M /S /P: Trub, Bank, Unanimous Coordinator Report: • Navas reminded the members of the Community Meeting: Thursday, April 8 @ 8:30am at the Lodge at Vail • CSE Members reviewed the financial report and status of contracts. No issues were raised. • Rich tenBraak, reaffirmed that the two VCBA events that were funded by the CSE, South of the Border Fiesta and BBQ Bonanza, will go on as planned. Lourdes Ferzacca, who is President of their Board of Directors, has volunteered to organize the events. CSE DRAFT Minutes: April 7, 2010 Page 1 of 5 5/4/2010 8 -1 -I Vail Restaurant Month and Vail Soul Music Fest Update: Meggen Kirkham reported that Rhonda Jackson had hoped to attend, but had decided against coming on account of the weather. She affirmed that, in response to the CSE's comments regarding the importance of tying the event to the "Vail" brand, the official name of the event has been changed to "Vail Soul Music Fest." She added that the "Vail" name has helped to secure artists. The full schedule of performers is expected to be finalized any day. Kirkham stated that the Vail Plaza Hotel will be one of the host hotels and that they are working with Arrabelle and the Sonnenalp to serve as VIP host sites. She closed the report by stating that the event will be very well priced for a first year event of this scale. Kirkham then reported that, after much consideration, Vail Restaurant Month has decided to keep that name for the event as it "really is about events and activities taking place in the local restaurants." She stated that the Taste of Vail program will be featuring a full page ad for the event and that a Vail Restaurant Facebook page is in the development stages. Currently committed lodging sponsors include the Antlers, Sonnenalp, Vail Mountain Lodge and all of the Vail Resort properties. Sonoma Wineries has been secured as a corporate sponsor and conversations are continuing with a number of other large corporations. Kirkham added that they are working to integrate the retail businesses into the event and that a full schedule of activities should be available by June. Final Event Recap: USSA Rocky /Central Junior Olympics: Nigel Cooper presented an overview of the recap that was provided prior to the meeting and stated that a final budget would be forthcoming within the next couple of days. He stated that the entire competition had been "live - streamed" for the first -time over the Internet. Highlighting the economic benefit of 200 athletes and their families staying in Vail over a period of several days, Cooper noted that they have not yet been awarded the event for next year, and explained that hosting this event provides a good basis for the possibility of securing a national level competition. He added that the timing, falling early in the March, works well for their lodging partners and that they have a developed a good working relationship with their neighbor, Manor Vail. Citing a lack of participation from local businesses as a weakness, Cooper expressed that they continue to explore more ways to move the event into the village, perhaps by holding the award ceremonies there and promoting more media exposure by holding interviews there as well. Kundolf noted the excellent exposure that was provided by the "Vail Mountaineer" and asked if it would not be possible to work with Vail Resorts and the Vail Valley Foundation to keep the entire event in Vail, rather than having to move the final event to Beaver Creek. Bank echoed her comments, stating that it is important to close the event in Vail and that it is "sad" that one ski event displaces another. Cooper concurred and noted that it had been an inconvenience to the competitors as well. Summer Street Entertainment Schedule: Navas explained that Diane Moudy was unable to attend due to a previous conflict. She explained that the proposed schedule is nearly identical to last summer's plan in spite of the significantly reduced funding. The reduction will be absorbed by booking more solo performers than groups, and it does not incorporate the extra programming that was added in Mountain Plaza last year in response to the merchants' concerns about vitality in that area in light of the Vista Bahn being closed for the summer. McDonald asked if some of the performers might be moved to that area in order to pull people through the village. Kirkham suggested that the roving Busker could move all through the village, including up to the Mountain Plaza area and that it might work in that area if the ski company provides some activities again. Navas stated that she would check with Diane Moudy to see how the performances in that area were received last year and McDonald offered to confirm what the ski company's plans are for the area this summer. CSE members agreed to postpone the decision pending that information. CSE DRAFT Minutes: April 7, 2010 Page 2 of 5 5/4/2010 8 -1 -2 Follow -up from the joint meeting w /VLMDAC: At the joint meeting between the CSE and the VLMDAC on March 18, there was an extended discussion regarding the differences in the tasks that each of the organizations is charged with. The VLMD's mission is primarily focused on attracting destination visitors and increasing lodging tax revenues. While these are also major considerations for the CSE, it was recognized that the CSE is also charged with developing programs that increase ambient vitality and supporting events and activities that help the community to celebrate major holidays and occasions. In light of the economic stresses of the last year, all agreed that it is critical to gain as much financial return on the investment of public funds as possible. The CSE was asked by members of the VLMD to consider the following suggestions: In light of the increased focus on attracting destination visitors, would the CSE consider making changes to the Special Event Rating Grid categories so that destination events and events that provide more brand leveraging through sponsorships and media exposure would receive a higher relative score? y Following a brief discussion during which CSE members agreed that they felt they had been given clear direction by members of the VLMDAC, Navas was asked to rearrange the Special Event Rating Grid categories so that "Increase room nights" and "Leveraging Value" would be moved to the top of their respective areas. Additionally they agreed to score "Increase room nights" on a scale of 1 -20, where all other categories will continue to be scored on a scale of 1- 10. Tweak the CSE's Mission Statement to motivate a stronger focus on events that provide economic stimulus to the community? Motion to revise the CSE's Mission by reinstating the word "economic" in front of "vitality," so that the statement will read: "The mission of the Vail Commission on Special Events (CSE) is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community, and increase the quality of experience for guests and residents year- round. M /S /P: Kirkham, Bank, Unanimous Discussion: Review responses to the Intercept Survey RFP and possible implementation strategy for an independent survey requirement in 2011. Navas reported that 6 proposals had been submitted in response to the RFP. Recognizing that there has not been agreement among the CSE members to spend monies that might otherwise directly support special events and that most of the proposals exceeded the funds that might be available in 2010, she recommended that the $20,000 that had come back to the budget from the cancellation of the Gaelic Games be used to "test" the value of information that could be gleaned from a program of surveys at 5 -6 events this summer that would be performed by Vail Resorts. Their "bid" was the lowest of the group; in large part because they have the organization in place in the area and are already performing intercept surveys throughout the summer on behalf of the Vail Local Marketing District Advisory Council. CSE members could not come to consensus on how to move ahead with event intercept surveys at any level, if at all. Mike Imhof explained that the Vail Valley Foundation does contract for independent third party intercept surveys, and that is "the only way to get objective data." Explaining that the "VVF has a vested interest in getting this information because it provides the ability to raise sponsorship commitments." Imhof added , "I wish surveys were capable of providing an accurate CSE DRAFT Minutes: April 7, 2010 Page 3 of 5 5/4/2010 8 -1 -3 economic benefit result... What are the multiple criteria that can get us the attendance and economic effects ?" He stated that the cost for the TEVA Games ranges from $3500- $6000. Vlaar noted the difference between successfully measuring the effects of a ticketed event, which is much easier to evaluate, and "free" events, which are the challenge. Dick Puetzer, who had submitted one of the proposals in response to the RFP, suggested looking at the water usage information as a benchmark between an event weekend and a non -event weekend. He encouraged the board to recognize that they have a "fiduciary responsibility" to measure the effects of their decisions. He also cautioned that if the survey program is not implemented until 2011, then it will not be "actionable" until 2012. CSE members agreed that the new measures of accountability that were included in this year's funding contracts might yield better information than in previous years and it might be valuable to wait and see if the event recaps are improved as a result. They agreed to table the discussion regarding implementation of the intercept survey requirement in 2011 to the June CSE meeting. Vail Gaelic Games: In light of the cancellation of this event, identify options as to how to reallocate the $20,000 that had been allocated. Suggestions include: • Use to implement a "test" intercept survey program for 4 -6 summer events in 2010 • Allocate to events that have been funded in 2010, but might enhance their programming with additional monies CSE members had determined in the previous discussion that they were not in agreement to using these funds to implement an intercept survey this summer. Several suggestions were floated, including the following: • Increasing the Ambient Street Entertainment budget to accommodate additional performances at Mountain Plaza. • Increasing the budget for the 1 5t Night Celebration, which had been a big hit with families in its first year. • Vail Soul Music Festival and Vail Restaurant Month: both are new events that were funded considerably below what they requested and could benefit, particularly in their ability to market the events, from additional funding. • Develop an event on Labor Day. (Monday) Mia Vlaar, representing the Vail Jazz Foundation informed the CSE that they had incurred significant additional costs in moving several of the Labor Day Jazz Party components outdoors, with performances under a tent in Vail Square at Arrabelle. She also stated that Arrabelle has withdrawn their sponsorship of the Thursday night concert series, Jazz @ Vail Square, and that they are seeking a $20,000 sponsor to make up the difference and keep the popular series alive this summer. Sarah Franke, speaking on behalf of the LionsHead Merchants Association, stated that she is in support of Mia's request, and added that the LionsHead Family Friday Afternoon Club is also likely to be revised on account of the lesser contribution received this year. Franke concluded her comments by stating that although 1 St Night was popular, people are already here at that time and additional funding for it "would not provide the biggest bang for the buck." Rich tenBraak, recalling last summer's discussion of setting up a tent and creating an "impromptu performing space" in Mountain Plaza, suggested that some of the funds might be focused in that area. Motion to approve an allocation of $10,000 to the Jazz Foundation for the purpose of supporting an ~ outdoor concert on Labor Day Monday in Vail Square at Arrabelle. CSE DRAFT Minutes: April 7, 2010 Page 4 of 5 5/4/2010 8 -1 -4 M /S: Kirkham /Bruno. McKown voted against the motion, all others were in favor. The motion passed 5 -1. Motion to approve $5,000 additional funding to Eagle Valley Events in order to enhance the 1 5t Night ~ Celebration. M /S: Bank /Kirkham. Trub and McKown voted in opposition. Bruno, Kundolf, Bank and Kirkham voted in favor, and the motion passed 4 -2. Following some discussion regarding augmenting the street entertainment budget, the CSE members agreed that it would not be a prudent decision without knowing what additional activities might be planned for the Mountain Plaza area, or without giving other entities an opportunity to make a request. Determining how the remaining $5,000 will be allocated was deferred to the June CSE meeting. Vail Film Festival: CSE members expressed their impressions of how the addition of venues in Beaver Creek affected the event. There was agreement that the opening in Vail and the festival atmosphere at the Plaza Hotel were good, however some members felt that the closing activities should also have been in Vail. Navas stated that it would be appropriate to share these comments during the final event recap at the CSE meeting on June 7. New Business: Kristen Jennings, representing "Vail, Beaver Creek Magazine," explained that they have sponsored four "Connoisseur's Trail" events. The event concept, which features a tour of Vail Village art galleries, each paired with a restaurant serving appetizers and wine, was created to support their advertisers. It is has been trademarked and all proceeds are donated to a local charity. The goal is to bring people into the village between 5:00 and 7:00 p.m. to enjoy the event, remain for dinner and perhaps attend an event afterwards. It has been very successful, selling out 250 tickets each time. The next "Connoisseur's Trail" is scheduled for Friday, September 3, the night before Gourmet on Gore. Kristen emphasized that, although they have contracted with Highline Sports and Entertainment before, the event is not directly tied to Gourmet on Gore. Motion to adjourn at 11:15 a.m. M /S /P: Bank, Kundolf, Unanimous Next CSE Meeting: Wednesday, June 2, 2010 (? 9:00 a.m. CSE DRAFT Minutes: April 7, 2010 Page 5 of 5 5/4/2010 5 -1 -5 ORIGINAL VERSION ATTACHMENT A: CRITERIA FOR ALLOCATION OF CSE FUNDS SPECIAL EVENT RATING GRID EVENT NAME: DATES: $$$ AMT. REQUESTED: New Event Existing Event , if yes, # of years The event is: (check all that apply) Iconic Participatory Ambient Community CRITERIA: RATING I Does the event have the potential to: Benefit local restaurants Increase room nights Stimulate Retail Sales Contribute to Vail's sense of community Promote Visitor Intent to Return Timing: How well does it contribute to a balanced annual calendar of events ? Demographic Fit: Does it match the profile of targeted visitors, in alignment with the VLMD's program? Growth Potential: How big can it become? Will it be annual? Leveraging Value: How great is the potential to attract sponsorships and media exposure, thereby increasing the impact of the CSE hands? "Green Events:" How well does the event comply with Vail's commitment to environmental sustainability? Producer Qualifications: Do they have the ability to produce an event compatible with the image of Vail as a "world class" resort? TOTAL SCORE: CSE Member Initials: $ Amount of funding suggested: 5/4/2010 8 -1 -6 REVISED VERSION, PER CSE DIRECTION 4/7/2010 ATTACHMENT A: CRITERIA FOR ALLOCATION OF CSE FUNDS SPECIAL EVENT RATING GRID EVENT NAME: DATES: $$$ AMT. REQUESTED: New Event Existing Event , if yes, # of years The event is: (check all that apply) Iconic Participatory Ambient Community CRITERIA: RATING I Does the event have the potential to: Increase room nights (Score this item from 1- 20) Benefit local restaurants Stimulate Retail Sales Contribute to Vail's sense of community Promote Visitor Intent to Return Leveraging Value: How great is the potential to attract sponsorships and media exposure, thereby increasing the impact of the CSE funds? Demographic Fit: Does it match the profile of targeted visitors, in alignment with the VLMD's program? Growth Potential: How big can it become? Will it be annual? Timing: How well does it contribute to a balanced annual calendar of events ? "Green Events:" How well does the event comply with Vail's commitment to environmental sustainability? Producer Qualifications: Do they have the ability to produce an event compatible with the image of Vail as a "world class" resort? TOTAL SCORE: CSE Member Initials: $ Amount of funding suggested: CSE /srn Revised 4/7/2010 5/4/2010 8 -1 -7 MISSION STATEMENTS April 2010 Commission on Special Events The mission of the Vail Commission on Special Events (CSE) is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community, and increase the quality of the experience for guests and residents year- round. Vail Local Marketing District The mission of the Vail Local Marketing District (VLMD) is to market and promote Vail to attract destination overnight visitors primarily during the May — October time frame, creating economic vitality by increasing both the visitor base and lodging sales tax revenues. 5/4/2010 8 -1 -8 TOWN OF V Memorandum To: Vail Town Council From: Town of Vail Internal Housing Committee (Pam Brandmeyer, Krista Miller, Craig Bettis, Judy Camp, Susie Hervert, Mark Miller, Mike Rose, George Ruther, Nina Timm) Date: April 26, 2010 Subject: Internal Rental Housing follow -up Background: In December 2009, an information update was provided to Council on TOV owned rental housing. Since that time, the committee has reviewed the rental housing program for all employee groups. In an effort to better support the town's purpose (Offering attainable municipal housing programs to its employees to ensure the Town provides effective municipal services to its residents and guests), a change in the rental rate structure will be instituted with the next lease renewals (fall 2010). Update: In compiling and reviewing many pieces of information such as turnover rates, tours of all TOV rental units, critical position list, housing costs as a percent of salary, and percentage of employees in "Vail" were analyzed. When comparing the town's hiring strategies and turnover rates over the last 10 years, it is clear that the town's internal employee housing programs have significantly contributed to our success in lowering overtime costs, streamlining recruitment and cutting full -time turnover in half. The rental program is a key component that provides a transition step into longer term housing solutions for our employees, in addition to playing a critical role in the recruitment process. Priority for available units will continue to focus primarily on seasonal and critical positions, while allowing all employees access on an availability basis. Effective with lease renewals following June 30, 2010, housing rental rates will be adjusted based on position in the organization which will allow for a differential between the rates for management employees and entry -level employees. Rental rates will increase 10 percent and 20 percent for Professional/ Supervisory, and Management -level positions respectively as noted in the chart below. Base Rent All Seasonal Positions & Front- line/Entry -level positions (Bus Drivers, Parking Attendants, Maintenance Workers, Emergency Dispatchers, Firefighters, Mechanics, Equipment Operators, etc.) Base Rent + 10% Professional & Supervisory positions (Planners, Police Officers, Bus /Parking/Landscaping/Electrical Supervisors, Town Clerk, Systems Engineers, etc.) Base Rent + 20% Upper Management Positions (Director positions, Police Commander, Human Resources Manager, Town Engineer, Fleet Manager, etc.) 5/4/2010 8 -2 -1 While modifying the rental rate practices, it will be important to retain flexibility based on internal organizational needs, housing and employment indicators, and economic realities that play a role in the management of our rental housing. Future Considerations: Rental rates will be reviewed annually and adjusted as appropriate. Also, the committee will be reviewing and analyzing several other housing related issues, such as: • Transition support strategy for rental participants • Utility analysis and incentive possibilities • Funding source analysis and financial tracking • Review priority listings for all programs (rental, deed - restricted, and loan programs) Clearly it is important for the TOV as an employer to support attainable housing and set an example for other employers in the community. Finally, the continued support for the town's internal housing programs is crucial in the TOV's ability to provide the premier service that our community and guests have come to expect. 5/4/2010 8 -2 -2 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 4, 2010 ITEM /TOPIC: Matters from Mayor & Council. PRESENTER(S): Town Council 5/4/2010 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 4, 2010 ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Timber Ridge. PRESENTER(S): Matt Mire 5/4/2010