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2010-07-06 Agenda and Support Documentation Town Council Work Session
VAIL TOWN COUNCIL WORK SESSION AGENDA +` T (TF Via' VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:30 P.M., JULY 6, 2010 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM /TOPIC: Frederick Residence / Site Visit (20 min.) PRESENTER(S): George Ruther 2. ITEM /TOPIC: PEC /DRB Update (15 Minutes) PRESENTER(S): Warren Campbell 3. ITEM /TOPIC: Commercial Ski Storage Policy Discussion. (20 min.) PRESENTER(S): George Ruther ACTION REQUESTED OF COUNCIL: The Vail Town Council shall provide policy direction on commercial ski storage. BACKGROUND: On September 16, 1975, the Vail Town Council adopted Ordinance No. 16, Series of 1975, An Ordinance Amending Zoning Ordinance by Imposing Horizontal Zoning in CCI. The purpose of this ordinance was "...to maintain and preserve the character of the Vail commercial area ", "...to continue the balance between the many commercial and residential uses permitted in the Commercial Core 1 District ", and "...to promote a variety of retail shops at the pedestrian level." Ordinance No. 26, Series of 1989 was adopted to amend the Zoning Regulations to allow commercial ski storage as a permitted use only in the basement and garden level of buildings in CCI and CCII. In 1999, along with the adoption of the Lionshead Mixed Use 1 and Lionshead Mixed Use 2 Districts, commercial ski storage became a permitted use only on lower levels of buildings in order to allow for retail and restaurant uses on the street level. In 2001, an application was submitted by the Town of Vail, with Council direction, to allow commercial ski storage as a conditional use on the first and second floors of buildings in the Lionshead Mixed Use 1 and Lionshead Mixed Use 2 zone districts. The application was withdrawn, with Council direction, after the PEC recommended denial of the proposed amendment. As a result, Council instructed Staff to clarify the definitions of "basement and garden level" and "first floor street level." According to the minutes from the August 28, 2001 Vail Town Council 7/6/2010 meeting, "the issue was raised last spring by Tom Neyens of Ski Valet, who called the town to express concerns about possible violations by other businesses in Lionshead. Neyens has testified against expansion of ski storage to the first floor. Instead, he has advocated strict enforcement of existing regulations and consistent interpretation of the town code." STAFF RECOMMENDATION: Staff requests that the Vail Town Council provide direction on the questions included in the Staff memorandum. 4. ITEM /TOPIC: Overview of 2009/2010 season statistics and policy discussion and items to address for the upcoming winter 2010/2011 winter season. (60 min.) PRESENTER(S): Greg Hall ACTION REQUESTED OF COUNCIL: Discuss the material presented and provide direction on the items identified by staff and additional items identified by council. BACKGROUND: The town council adopts policy direction regarding winter parking operations. In addition, the council adopts parking operating rules, rates and prices for the various parking lots and parking passes the town manages. This is the kickoff meeting for the discussion of parking for the 2010/2011 winter season. STAFF RECOMMENDATION: Review the items identified by staff and provide additional direction regarding how the council would like to proceed to have the parking rates and policies adopted by early September. 5. ITEM /TOPIC: Information Update. a. Construction of Vail Golf Course Lightning Shelters. (15 min.) PRESENTER(S): Pam Brandmeyer 6. ITEM /TOPIC: Matters from Mayor & Council. (20 min.) PRESENTER(S): Town Council 7. ITEM /TOPIC: Executive Session, pursuant to: 1) C. R. S. §24- 6- 402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Skier Drop -Off within the Town of Vail; 2) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Potential Real Estate Acquisition. (35 min.) PRESENTER(S): Matt Mire 8. ITEM /TOPIC: Adjournment. (4:35 p.m.) 7/6/2010 NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT TBD, TUESDAY, JULY 20, IN THE VAIL TOWN COUNCIL CHAMBERS. FUTURE AGENDA ITEMS: Relocation of 7th Tee Box and Nature Center Property - July 20 Joint Meeting w/ CSE - July 20 DRB Notification - July 20 Sales Tax Code Amendments - July 20 Winter & Long Term Parking - July 20 Community Survey Follow -up - July 20 Conference Center Funds Reallocation Update - August Basic Budget Parameters - August 7i6i2010 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 6, 2010 ITEM /TOPIC: Frederick Residence / Site Visit PRESENTER(S): George Ruther 7/6/2010 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 6, 2010 ITEM /TOPIC: PEC /DRB Update PRESENTER(S): Warren Campbell ATTACHMENTS: June 16, 2010 DRB Meeting Results June 28, 2010 PEC Meeting Results 7/6/2010 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING June 16, 2010 TIY ! Council Chambers X11 ! 75 S. Frontage Road - Vail, Colorado, 81657 PROJECT ORIENTATION 1:15pm MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Pete Dunning Brian Gillette Rollie Kjesbo Libby Plante — departed at 4:15pm SITE VISITS 2:OOpm 1. West Vail Fire Station — 2399 North Frontage Road West 2. Vail Run Resort — 1000 Lions Ridge Loop 3. Vail Gateway Plaza — 12 Vail Road 4. Solaris — 143 East Meadow Drive 5. Futternick Residence — 930 Fairway Drive 6. Fuzziwig's Candy Factory - 223 East Gore Creek Drive PUBLIC HEARING — TOWN COUNCIL CHAMBERS 3:OOpm 1. Futernick Residence DRB100151 / 15 minutes Rachel Final review of a minor exterior alteration (fence) 930 Fairway Drive /Lot 7, Vail Village Filing 10 Applicant: Cohen Construction ACTION: Tabled to July 7, 2010 MOTION: Kjesbo SECOND: Plante VOTE: 4 -0 -0 2. Vail Run Resort DRB100190 / 20 minutes Rachel Final review of a minor exterior alteration (roof) 1000 Lions Ridge Loop /Lot C11, Block C, Lions Ridge Filing 1 Applicant: Vail Run Resort ACTION: Tabled to July 7, 2010 MOTION: Plante SECOND: Kjesbo VOTE: 4 -0 -0 3. Vail Gateway Plaza DRB100205 / 5 minutes Bill Final review of a minor exterior alteration (re- paint) 12 Vail Road /Lot N, Block 5D, Vail Village Filing 1 Applicant: Sheila Sullivan ACTION: Approved MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0 4. West Vail Fire Station DRB100201 / 5 minutes Bill Final review of changes to approved plans (retaining walls) 2399 North Frontage Road West / Parcel A & B, Tract D, Vail Das Schone Filing 1 Applicant: Mark Miller, Vail Fire Department 7i6i2010 Page 1 ? -I -I ACTION: Approved MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0 5. Solaris DRB100168 / 15 minutes Bill Final review of a sign application (public parking signs) 143 East Meadow Drive /Lot P, Block 5D, Vail Village Filing 1 Applicant: Suman Architects ACTION: Approved with condition(s) MOTION: Gillette SECOND: Plante VOTE: 4 -0 -0 CONDITION(S): 1. Prior to installation of the signs, the applicant shall submit a physical sample of the orange paint for Staff review. 6. Fuzziwig's Candy Factory DRB100172 / 15 minutes Warren Final review of a sign application (business identification) 223 East Gore Creek Drive, Unit 201 /Block 5B, Vail Village Filing 1 Applicant: Gordon Allen ACTION: Approved with condition(s) MOTION: Plante SECOND: Kjesbo VOTE: 4 -0 -0 CONDITION(S): 1. The applicant shall use Sherwin Williams #6307 (Fine Wine) and #6482 (Cape Verde) for the lettering and border, and #6382 (Ceremonial Gold) for the background. 7. Timber Ridge Village Apartments DRB100079 / 60 minutes George Final review of new construction (employee housing) 1280 North Frontage Road /Lots 1 -5, Block C, Lions Ridge Subdivision Filing 1 Applicant: Vail Timber Ridge, LLC ACTION: Tabled to July 21, 2010 MOTION: Kjesbo SECOND: Gillette VOTE: 3 -0 -0 STAFF APPROVALS Lazier Residence DRB100054 Bill Final review of an addition (multiple additions) 1290 Westhaven Circle /Lot 26, Glen Lyon Subdivision Applicant: Buddy Lazier, represented by William Reslock Angelovich DRB100143 Rachel Final review of changes to approved plans (lighting) 725 Forest Road, Unit A /Lot 6, Block 2, Vail Village Filing 6 Applicant: Michael Angelovich, represented by Beth Levine Schulte Residence DRB100150 Rachel Final review of changes to approved plans (enclose balconies) 3094 Booth Falls Road, Unit 9 (Booth Falls Mountain Homes) /Lot 1, Block 2, Vail Village Filing 12 Applicant: TrD Architects Vail Resorts DRB100160 Warren Final review of changes to approved plans (driveway) 934 South Frontage Road /Unplatted Applicant: Mauriello Planning Group 7/6/2010 Page 2 2 -1 -2 Vail Run DRB100169 Rachel Final review of a minor exterior alteration (equipment screening) 1000 Lions Ridge Loop /Lot C11, Block C, Lions Ridge Filing 1 Applicant: David Peel Vantage Point DRB100170 Rachel Final review of a minor exterior alteration (re- paint) 508 East Lionshead Circle /Lot 2, Block 1, Vail Lionshead Filing 1 Applicant: Mike D'Anci, General Manager Yanke Residence DRB100171 Warren Final review of a minor exterior alteration (re- paint) 1138 Sandstone Drive, Unit 2 /1-ot Al, Block 1, Lions Ridge Filing 1 Applicant: Anna Yanke Borgen Residence DRB100176 Bill Final review of an addition (entry) 1280 Spraddle Creek Road /Lot 10, Spraddle Creek Subdivision Applicant: Bjorn Borgen, represented by Zehren & Associates Crooked Ski Townhomes DRB100180 Rachel Final review of a minor exterior alteration (re- paint) 2039 Chamonix Lane /Lot 17, Vail Heights Applicant: Julie Overy Ford Park Amphitheater DRB100181 Bill Final review of a minor exterior alteration (landscaping) 841 Vail Valley Drive /Unplatted Applicant: Land Designs by Ellison Lotus Restaurant DRB100183 Bill Final review of changes to approved plans (vents) 168 Gore Creek Drive, Unit 142 /1-ots A, B, C, Block 5D, Vail Village Filing 1 Applicant: Charley Viola Crack of Noon LP Residence DRB100186 Bill Final review of a minor exterior alteration (landscaping) 1722 Buffehr Creek Road /Lot 5, Eleni Zneimer Subdivision Applicant: John Roeland Vail Mountain School DRB100187 Rachel Final review of a minor exterior alteration (solar) 3000 Booth Falls Road /Lot 12, Block 2, Vail Village Filing 12 Applicant: Vail Mountain School Vail Golf Course Townhomes DRB100188 Bill Final review of a minor exterior alteration (garage doors) 1720 Sunburst Drive /Sunburst Filing 3 Applicant: Chad Roberts 7i6i2010 Page 3 ? - I Lipnick Residence DRB100189 Rachel Final review of a minor exterior alteration (chimney and stucco) 1255 Westhaven Circle, West Unit/Lot 45, Glen Lyon Subdivision Applicant: Glen Nederlow Residence DRB100191 Bill Final review of a minor exterior alteration (stairs) 3877 Lupine Drive /Lot 6E, Block 1, Bighorn 1 st Addition Applicant: KH Webb Snowstorm LLC Residence DRB100192 Rachel Final review of a minor exterior alteration (skylights, decks) 2009 Sunburst Lane /Lot 15, Vail Valley Filing 3 Applicant: Nedbo Construction Bearfish Bar & Grill DRB100195 Rachel Final review of a sign (wall) 2211 North Frontage Road West, Unit 405B /Lots 1 -3, Block A, Vail Das Schone Filing 3 Applicant: Madhavan Nair Louise E Randall Revocable Trust Residence DRB100198 Jen Final review of a minor exterior alteration (landscaping) 2865 Snowberry Drive /Lot 2C, Vail Intermountain Applicant: Clive Reeman The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. 7i6i2010 Page 4 ? -1 -4 PLANNING AND ENVIRONMENTAL COMMISSION June 28, 2010 1:OOpm 7C1WNOiff� TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Luke Cartin Bill Pierce Michael Kurz Sarah Paladino Henry Pratt Tyler Schneidman David Viele Site Visits: 1. Solaris - 143 East Meadow Drive 30 minutes 1. A request for the review of a variance from Section 11- 6 -3 -A, Business Identification Signs, Vail Town Code, pursuant to Chapter 11 -10, Variances and Appeals, Vail Town Code, to allow for business identification signs larger than 6 sq. ft. in area, located at 141 East Meadow Drive (Solaris) /Lot P, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC100029) Applicant: Peter Knobel, represented by Mauriello Planning Group Planner: Warren Campbell ACTION: Denied MOTION: Kurz SECOND: Scheidman VOTE: 4 -1 -0 ( Viele opposed) Warren Campbell presented an overview of the Staff memorandum. He introduced to the record an email from Jack Ryan, a property owner in Vail, stating his support for the application. Dominic Mauriello, Mauriello Planning Group, the applicant's representative, presented a summary of the application and discussed their responses to the criteria for the variance request. He noted that they would be amenable to reducing the area of the lettering /text of the signs if the signs were allowed to be a total of 12 sq.ft. sign area. Commissioner Kurz asked if the signs would be back -lit. He noted that the sign code was recently revised to address the movie theater and bowling alley, and that the Staff memorandum had good logic to not support this request. Commissioner Schneidman agreed with Commissioner Kurz's comments. He noted that every building is a special circumstance which did not equate always to a unique circumstance and that the pedestrian access is not different than other projects. The Village is pedestrian in nature and a sign variance was not warranted. Commissioner Pratt noted that the 6 square foot sign was very visible during the site visit and that the 12 square foot sign appeared too large. He noted that pedestrians will be walking through the project and not just viewing it from a distance. He supports the creativity facilitated by not calculating brackets against sign size. Commissioner Cartin agreed with Commissioner Pratt's comments about sign brackets. He noted that the plaza draws pedestrians to the building and the 6 square foot sign is visible and appropriate. Pa e 1 7i6i201 o 2 -2 -1 Commissioner Viele supported the applicant's request and felt that 6 square feet is too small. There was no public comment. Dominic Mauriello suggested that they would accept 6 square foot signs if a decorative bracket did not count as signage. Warren Campbell noted that Staff and the applicant have disagreed on what constitutes a "bracket" versus a "graphic" for calculating sign area. Commissioner Kurz recommended that the Design Review Board review specific proposed brackets to determine if it is signage or simply a supporting structure. Dominic Mauriello disagreed with Staff's interpretation of what is a bracket and what is a graphic. Commissioner Schneidman noted that the applicant stated that the design of the building doesn't facilitate awnings, which is a self created issue. Peter Nobel stated that he will install awnings at every space on the building and attribute it to Commissioner Schneidman. He then questioned what Commissioner Schneidman does for a living. Commissioner Schneidman stated that Mr. Nobel was misquoting his comments. He did not believe awnings should be installed on Solaris, instead he noted that the applicant's choices in building design were a self created hardship in terms of awnings. Commissioner Kurz voiced his disagreement with the applicant's threats to alter the architectural integrity of the building by installing numerous awnings. He noted concern about the tone of the applicant's comments. Dominic Mauriello stated that the Commission did not appear to support this variance request, so asked that as part of any motion the Commission give direction to the Design Review Board concerning the difference between sign brackets and sign graphics. 30 minutes 2. A request for the review of a variance from Section 11- 6 -3 -A, Business Identification Signs, Vail Town Code, pursuant to Chapter 11 -10, Variances and Appeals, Vail Town Code, to allow for a freestanding business identification sign, located at 4695 Meadow Drive (Vail Racquet Club Clubhouse) /Unplatted, and setting forth details in regard thereto. (PEC100030) Applicant: Alpine Tavern Inc., represented by Bill Stewart Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Kurz SECOND: Pratt VOTE: 5 -0 -0 CONDITIONS: 1. This sign variance approval allows the Alpine Tavern to erect a 9 square foot freestanding business identification sign in the landscape planter located between the Vail Racquet Club clubhouse parking lot and Meadow Drive. 2. This sign variance approval is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. Bill Gibson presented an overview of the Staff memorandum. Pane 2 7�6/201 o -2 -2 Bill Stewart, Alpine Tavern, gave a presentation on why he believed a sign variance should be granted. He is requesting to install a sign the same size and in the same location as the previous restaurant. He does not wish to disrupt the architectural character of the Racquet Club by removing trees or removing the entry archway to gain better visibility for the restaurant. He believes the variance request is in harmony with the overall design of the Racquet Club and that the request furthers the goals of the sign code. There was no public comment. Commissioner Cartin noted his support for the request based upon the unique characteristics of the property and location of the business. Commissioner Pratt stated that this situation is unique as the neighborhood is vehicular oriented and that this request differs from the Solaris request. Commissioner Schneidman stated that this request addressed different circumstances than the Solaris request and he noted his support for this variance. Commissioner Kurz agreed with the other Commissioner's comments and welcomed Mr. Stewart to the East Vail neighborhood. Commissioner Viele had no comment. 30 minutes 3. A request for a work session on a major exterior alteration, pursuant to Section 12 -71 -7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail" (West Lionshead), with multiple mixed -use structures including but not limited to, multiple - family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial /retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West rig ht-of-way/U nplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Tabled to July 12, 2010 MOTION: Pratt SECOND: Schneidman VOTE: 3 -0 -2 (Carlin and Viele recused) Warren Campbell gave an introduction to the topics to be discussed and the goals for the day. Steve Harmon and Dominic Mauriello gave a presentation per a power point depicting before and after comments from previous hearings. Commissioner Pratt expressed several thoughts regarding the improvements created by the removal of the above grade connecting bridges, the pedestrian crosswalk. He suggested maybe placing commercial in the at -grade spaces along Forrest Road across from the Ritz - Carlton. He suggested placing a piece of art at the intersection of Market Street and the street connection to Forrest Road which would draw pedestrians into Ever Vail from the corner at the Ritz - Carlton. He felt the removal of the above grade connecting bridges helped with address the recommendation for north -south orientation of structure. He suggested providing space in the pedestrian areas in front of retail to allow for exterior display of merchandise and rental materials. The breaks in the structures adjacent to the Gore Creek on the west side of Red Pa e 3 7i6i201 0 2 -2 -3 Sandstone Creek should be viewed as opportunities to bring light into the west side of the project. Jim Lamont, Vail Homeowners, asked if the digital model presentation could be made available in the Community Development office for people to navigate through and develop comments. He further added that the connecting bridges along the frontage road may be appropriate to help block sound waves into Ever Vail. An acoustic study should be completed to see if the connecting bridges would have any benefits. He supported Jeff Winston's comment regarding more variation in the roof heights. 5 minutes 4. Report to the Planning and Environmental Commission of an administrative action approving a request for a minor amendment to SDD No. 6, Village Inn Plaza, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to allow for modifications to the approved development plans to increase site coverage and commercial floor area and reduce the side setback (east side) to facilitate a new restaurant, located at 68 East Meadow Drive, Unit 602/ Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC100031) Applicant: Joe Staufer, represented by John G. Martin, Architect Planner: Rachel Friede The Commission heard a brief presentation on the action taken by staff and chose not to call the item up. There was no public comment. 5 minutes 5. A request for the review of a final plat, pursuant to Chapter 13 -12, Exemption Plat Review Procedures, Vail Town Code, to create Lot 10, Block 2, Vail Potato Patch, from Part of Lot 9, Block 2, Vail Potato Patch Subdivision (Red Sandstone Parking Lot), located at 715 North Frontage Road West/Lot 9, Block 2, Vail Potato Patch Subdivision, and setting forth details in regard thereto. (PEC100027) Applicant: Robert & Diane Lazier, represented by Jay Peterson Planner: Rachel Friede ACTION: Table to July 12, 2010 MOTION: Kurz SECOND: Cartin VOTE: 5 -0 -0 5 minutes 6. A request for a recommendation to the Vail Town Council, pursuant to 12 -3 -7, Amendment, Vail Town Code, for a zone district boundary amendment to rezone Lot 10, Block 2, Vail Potato Patch Subdivision, (formerly Part of Lot 9, Block 2, Vail Potato Patch Subdivision) from Medium Density Multiple Family (MDMF) District to the Housing (H) District, and setting forth details in regard thereto. (PEC100028) Applicant: Robert & Diane Lazier, represented by Jay Peterson Planner: Rachel Friede ACTION: Table to July 12, 2010 MOTION: Kurz SECOND: Cartin VOTE: 5 -0 -0 5 minutes 7. A request for an amendment to an Approved Development Plan, pursuant to Section 12- 61 -11, Development Plan Required, Housing Zone District, Vail Town Code, to allow for revisions to the required landscape plan and geologic hazard mitigation plan for the redevelopment of the easternmost 5.24 acres of the Timber Ridge Village Apartments; and a request for the review of a variance, from Section 14 -5 -1, Minimum Standards, Parking Lot and Parking Structure Design Standards for All Uses, Vail Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code, Pa e 4 7/6/201 0 -2 -4 to allow for a crossover drive aisle width of less than thirty -feet (30') within the required parking structure, located at 1280 North Frontage Road /Lots 1 -5, Block C, Lions Ridge Subdivision Filing 1,and setting forth details in regard thereto. (PEC100018 /PEC100019) Applicant: Vail Timber Ridge L.L.C. Planner: George Ruther ACTION: Table to July 12, 2010 MOTION: Kurz SECOND: Cartin VOTE: 5 -0 -0 5 minutes 8. A request for final review of conditional use permits, pursuant to Section 12 -71 -5, Conditional Uses: Generally (On All Levels Of A Building Or Outside Of A Building), Vail Town Code, to allow for the development of a public or private parking lot (parking structure); a vehicle maintenance, service, repair, storage, and fueling facility; a ski lift and tow (gondola), within "Ever Vail" (West Lionshead), located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West rig ht-of-way/U nplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080063) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to July 12, 2010 MOTION: Kurz SECOND: Cartin VOTE: 5 -0 -0 5 minutes 9. A request for a final recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to 12 -3 -7, Amendment, Vail Town Code, to allow for a rezoning of properties from Arterial Business District and unzoned South Frontage Road West right -of -way which is not zoned to Lionshead Mixed Use -2, properties known as "Ever Vail" (West Lionshead), located at 953 and 1031 South Frontage Road West and South Frontage Road West right -of -way, (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to July 12, 2010 MOTION: Kurz SECOND: Cartin VOTE: 5 -0 -0 5 minutes 10. A request for a final review of a variance from 12- 71 -14, Site Coverage, Vail Town Code, pursuant to Chapter 12 -17, Variances, to allow for additional site coverage below grade, within "Ever Vail" (West Lionshead), located at 934 (BP Site), 953 (Vail Professional Building), 1031 (Cascade Crossing) S. Frontage Road / Unplatted; 862 (VR Maintenance Shop) and 923 (Holy Cross Lot) S. Frontage Road / Tracts A and B, S. Frontage Road Subdivision; 1000 (Glen Lyon Office Building) S. Frontage Road / Lot 54, Glen Lyon Subdivision (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC090035) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to July 12, 2010 MOTION: Kurz SECOND: Cartin VOTE: 5 -0 -0 5 minutes 11. A request for a final recommendation to the Vail Town Council for a proposed major amendment to Special Development District No. 4, Cascade Village, pursuant to Article 12 -9A, Special Development District, Vail Town Code, to allow for the removal of the Glen Lyon Commercial Site, Development Area D, (Glen Lyon Office Building) from the District for incorporation into the Pa e 5 7/6/201 0 2 -2 -5 properties known as "Ever Vail' (West Lionshead), located at 1000 S. Frontage Road West/Lot 54 Glen Lyon Subdivision, and setting forth details in regard thereto. (PEC090036) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to July 12, 2010 MOTION: Kurz SECOND: Carlin VOTE: 5 -0 -0 12. Approval of June 14, 2010 minutes MOTION: Kurz SECOND: Schneidman VOTE: 4 -0 -1 (Pratt recused) 13. Information Update 14. Adjournment MOTION: Pratt SECOND: Schneidman VOTE: 3 -0 -0 (Carlin and Viele not present) The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published June 25, 2010, in the Vail Daily Pa e 6 7/6/201 0 2 -2 -6 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 6, 2010 ITEM /TOPIC: Commercial Ski Storage Policy Discussion. PRESENTER(S): George Ruther ACTION REQUESTED OF COUNCIL: The Vail Town Council shall provide policy direction on commercial ski storage. BACKGROUND: On September 16, 1975, the Vail Town Council adopted Ordinance No. 16, Series of 1975, An Ordinance Amending Zoning Ordinance by Imposing Horizontal Zoning in CCI. The purpose of this ordinance was "...to maintain and preserve the character of the Vail commercial area ", "...to continue the balance between the many commercial and residential uses permitted in the Commercial Core 1 District ", and "...to promote a variety of retail shops at the pedestrian level." Ordinance No. 26, Series of 1989 was adopted to amend the Zoning Regulations to allow commercial ski storage as a permitted use only in the basement and garden level of buildings in CCI and CCII. In 1999, along with the adoption of the Lionshead Mixed Use 1 and Lionshead Mixed Use 2 Districts, commercial ski storage became a permitted use only on lower levels of buildings in order to allow for retail and restaurant uses on the street level. In 2001, an application was submitted by the Town of Vail, with Council direction, to allow commercial ski storage as a conditional use on the first and second floors of buildings in the Lionshead Mixed Use 1 and Lionshead Mixed Use 2 zone districts. The application was withdrawn, with Council direction, after the PEC recommended denial of the proposed amendment. As a result, Council instructed Staff to clarify the definitions of "basement and garden level" and "first floor street level." According to the minutes from the August 28, 2001 Vail Town Council meeting, "the issue was raised last spring by Tom Neyens of Ski Valet, who called the town to express concerns about possible violations by other businesses in Lionshead. Neyens has testified against expansion of ski storage to the first floor. Instead, he has advocated strict enforcement of existing regulations and consistent interpretation of the town code." STAFF RECOMMENDATION: Staff requests that the Vail Town Council provide direction on the questions included in the Staff memorandum. ATTACHMENTS: Ski Storage Memorandum 7/6(2010 MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: July 6, 2010 SUBJECT: Commercial Ski Storage Discussion I. SUMMARY The purpose of this work session is to provide an overview of current regulations and policies regarding commercial ski storage facilities within the Town of Vail. Commercial ski storage is currently limited to the basement or garden level within the commercial core areas. The existing land use regulations are meant to enforce the legislative intent of horizontal zoning and to foster a mix of retail shops at the pedestrian level of streets to maintain and preserve the character of Vail's commercial core areas. However, a variety of factors including profitability, reduction in commercial demand, ease of operation and visitor demand have made commercial ski storage a desirable land use within the Town of Vail. The Town needs to affirm a clear policy as to where and how commercial ski storage may operate. II. ACTION REQUESTED BY COUNCIL Staff requests that the Vail Town Council answer the following questions: 1. The Vail Town Council has identified guest relations and customer service as one of several primary areas of focus. Does the Council believe that the current commercial ski storage regulations are in line with this priority? 2. Should the Town continue to regulate commercial ski storage as a land use? 3. Are there any policy amendments the Town Council would like to consider that may further enhance the Town's ability to provide commercial ski storage as a guest service? 4. Are there any changes that should not be considered when identifying potential regulation and policy amendments (i.e. commercial ski storage on the first floor)? III. BACKGROUND On September 16, 1975, the Vail Town Council adopted Ordinance No. 16, Series of 1975, An Ordinance Amending Zoning Ordinance by Imposing Horizontal Zoning in CCI. The purpose of this ordinance was "...to maintain and preserve the character of the Vail commercial area ", "... to continue the balance between the many commercial and residential uses permitted in the Commercial Core 1 District ", and "...to promote a variety of retail shops at the pedestrian level. " Ordinance No. 26, Series of 1989 was adopted to amend the Zoning Regulations to allow commercial ski storage as a permitted use only in the basement and garden level of buildings in CCI and CCII. In 1999, along with the adoption of the Lionshead Mixed Use 1 and Lionshead Mixed Use 2 Districts, commercial ski storage became a permitted use only on lower levels of buildings in order to allow for retail and restaurant uses on the street level. 1 7, 6;2010 -I -I In 2001, an application was submitted by the Town of Vail, with Council direction, to allow commercial ski storage as a conditional use on the first and second floors of buildings in the Lionshead Mixed Use 1 and Lionshead Mixed Use 2 zone districts. The application was withdrawn, with Council direction, after the PEC recommended denial of the proposed amendment. As a result, Council instructed Staff to clarify the definitions of "basement and garden level" and "first floor street level." According to the minutes from the August 28, 2001 Vail Town Council meeting, "the issue was raised last spring by Tom Neyens of Ski Valet, who called the town to express concerns about possible violations by other businesses in Lionshead. Neyens has testified against expansion of ski storage to the first floor. Instead, he has advocated strict enforcement of existing regulations and consistent interpretation of the town code. " IV. SKI STORAGE AS A LAND USE Horizontal zoning was implemented in the commercial core areas to create a lively commercial core with a vibrant retail environment that promotes collection of sales tax. Specifically, first floor spaces were reserved for retail and restaurants, among other uses. These uses create a certain feel for visitors that give them shopping and eating experiences that lead to a positive visit. The Vail Town Code also limits other profitable uses such as real estate offices to prevent the displacement of these publicly desirable retail and restaurant uses. Commercial ski storage was prohibited in first floor spaces because it does not provide a major sales tax flow, and because, as a profitable land use, could displace other desirable uses. However, the difference between ski storage and real estate offices is that ski storage provides an amenity to guests that real estate offices do not provide. Ski storage is an essential service in a ski town and thus promotes the guest experience. While limiting them to lower levels had positive intent to meet desired outcomes, the lack of lower level spaces available for use makes ski storage facilities sparse. The lack of storage facilities then drives up the price of this use. Instead of paying a limited amount for a small area to store skis, visitors may spend a large amount of money on storage that they could potentially spend in a retail establishment or restaurant. The lack of ski storage facilities also causes some people to immediately leave the commercial cores because they have to carry their skis and boots or risk theft by leaving them outside. When people leave the commercial cores after skiing, they no longer add to the vibrancy of the area and do not contribute to sales tax collection. V. CURRENT REGULATIONS Commercial Ski Storage is defined in Section 12 -2 -2, Definitions, Enumerated, as follows: Storage for equipment (skis, snowboards, boots and poles) and /or clothing used in skiing related sports, which is available to the public or members, operated by a business, club or government organization, and where a fee is charged for hourly, daily, monthly, seasonal or annual usage. Ski storage that is part of a lodge, or dwelling unit, in which a fee is not charged, is not considered commercial ski storage. Commercial ski storage is listed as a type of personal service permitted on the garden or basement level in the Commercial Core 1 District. Commercial ski storage is listed separately from personal services as a permitted use on the garden or basement level in the Lionshead Mixed Use 1 and 2 Districts. Commercial ski storage is permitted in the basement or garden level of the Ski Base Recreation 2 District. 2 7/6/2010 3 -I -2 Indoor and outdoor ski storage is listed as a permitted use outside of the lodge in the Ski Base Recreation District. Also listed as a permitted use in the Ski Base Recreation District is basket rental, which could be deemed as a more limited form of storage for all items but skis. "Skier and guest services including, but not limited to, uses such as basket rental, lockers..." is permitted on all levels of the Ski Base Recreation 2 District. Skier services is a permitted use on the garden or basement level and first floor street level and a conditional use on the second floor or above in Lionshead Mixed Use 1 and 2 Districts. However, Staff has interpreted skier services in Lionshead Mixed Use 1 and 2 Districts to not include commercial ski storage, as they are listed as a separate use. Staff found that there are challenges with the enforceability of commercial ski storage as an accessory use to other land uses, specifically those located on the street level or first floor. There are existing businesses in Town that are primarily ski rental and /or ski repair and as an accessory use, offer overnight commercial ski storage. Examples of other types of businesses/ land uses that offer storage include: • Businesses that rent and tune skis for periods as short as overnight or as long as the ski season with storage provided for the length of the paid services. In this case, businesses advertise as ski storage facilities, but maintain to the Town of Vail that this is incidental to the ski tuning business. • Ski rental locations operating as skier services, personal services or retail establishments that will store street shoes and other clothing for individuals who have rented ski equipment. • Hotels and lodges that operate retail establishments at the base of the mountain in order to have ski storage as an accessory use for guests. • Retail businesses that use a small portion of their business as commercial ski storage or take in skis on the first floor, but store skis on lower levels of the business. 3 7/6/2010 3 -I -3 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 6, 2010 ITEM /TOPIC: Overview of 2009/2010 season statistics and policy discussion and items to address for the upcoming winter 2010/2011 winter season. PRESENTER(S): Greg Hall ACTION REQUESTED OF COUNCIL: Discuss the material presented and provide direction on the items identified by staff and additional items identified by council. BACKGROUND: The town council adopts policy direction regarding winter parking operations. In addition, the council adopts parking operating rules, rates and prices for the various parking lots and parking passes the town manages. This is the kickoff meeting for the discussion of parking for the 2010/2011 winter season. STAFF RECOMMENDATION: Review the items identified by staff and provide additional direction regarding how the council would like to proceed to have the parking rates and policies adopted by early September. ATTACHMENTS: Parking Memo Parking Stats Worksheet Historical Stats Graphs 7/6/2010 MEMORANDUM TO: Vail Town Council FROM: Public Works and Transportation Staff SUBJECT: Parking Recap 2009 -2010 ski season, policy discussion in planning for 2010- 2011 ski season DATE: July 6, 2010 BACKGROUND Town council annually adopts parking management policies in conjunction with adopting each upcoming winter parking operation plan. Last year, the council requested to review the policies and direction for the parking task force prior to the task force forming any recommendations. A review of the policies with appropriate metrics were presented and discussed in July of 2009. The policies have guided the parking task force in making recommendations for winter parking operations. The policies and operations were adopted in October 2009 for last season. Once again, the council has requested to have a discussion on the parking policies and provide direction prior to formalizing recommendations for the upcoming winter season. SUMMARY OF WORK SESSION ITEM Staff will review, discuss and have the council provide direction on the following: • General overview of the 09 -10 ski season regarding parking use, issues and statistics • Review of the stats in context of historical perspective • Review the current parking policy objectives • Discuss and provide direction for the upcoming season regarding parking policies, objectives, goals and changes 2009 -2010 SKI SEASON PARKING OVERVIEW The 2009 -2010 ski season was successful regarding key metrics of the season as compared to the prior year. A spreadsheet is also attached providing greater detail of historical parking statistics. 2007 -2008 2008 -2009 2009 -2010 Village transactions 284,159 288,307 325,308 Lionshead transactions 186,054 79,028 187,045 Total transactions 470,213 467,335 512,353 Village Structure Filled Days 73 50 38 Frontage Road Days 48 24 21 7/6/2010 4 -1 -1 Total number of Frontage Road Cars 14,672 8,518 7875 Average Number of Frontage Road Cars* 319 355 380 Maximum Number of Frontage Road Cars 1070 715 702 Number Cars in other Public Parking, Wendy's, Donavan, W Front Rd etc.* N/A 30,988 38,741 Skier Visits 1,570,000 1,622,000 1,599,000 *Not all days are included in this data (2008/2009 is 109 days and 2009/2010 is 123 days) 2009 -2010 Revenue /Use Overviews Passes Pass sales lagged from the highs of the fall of 2007 when more users were eligible and prices were less. In 2008, sales resulted in a smaller reduction mostly due to price and user groups and there was still a reaction of securing parking due to the parking problems in 2007 -2008. In 2009, with the addition of additional frontage road parking, knowing Donovan would be in use prior to the beginning of the season, and some reduction in total employment, pass sales lagged. Pass sales appear to remain more stable going forward. Metered Parkinq Prior to last season, value lots (metered parking) were operated as lots open to all who drove through. The retail rates were for 3 hours and 24 hours. Enforcement was performed by checking spaces to see if people exceeded the time limits on the receipts. This was a labor intensive process (3 people), but the lots generated a significant amount of revenue ($200K). Locals were provided discounts off the retail rates, and a specific number of spaces were designated short term (2'/2 limit) with a strict fine of $50 for exceeding the time limit. Past complaints: • No spots for locals as all of the spaces were filled by construction workers during the week and day skiers on weekends • Inconvenient to pay and walk back to car with a receipt • The amount of parking tickets issued was a negative experience • Short -term "free" periods were not available due to the new system. By changing the entry system to a pass and ticket system, the majority of the retail users (general public) were shut out of the lots. However, the system was an upgrade in the following areas: • Free parking period that in the past was not available, • Eliminated the need to go to a dispenser and return to a car to place a receipt • Eliminated the need for a heavy- handed enforcement policy • There were always spaces for locals New Issues: • In implementing the system, it did take away the "come and go" operation of the general public. To allow this function to take place, staff had to manually sell tickets into these spaces which was a cumbersome process to override the system. 7/6/2010 4 -1 -2 • The $65 enforcement in the short term spaces discouraged use of the spaces This summer, staff is installing one additional ticket dispenser with all of the changes being put in place this year. It will allow full access to the lots by anyone taking a ticket and will allow staff to direct parking to these areas during the peak periods without a separate operation. Revenue will not match that of 2008 and prior years primarily due to construction worker use. There will be less users in the system who park on a regular 5 -6 days per week all season at the all -day retail rate. Daily revenue Snow is the driving force on this revenue. In December 2009, a drop in revenue was attributed to the prime ski -time frame (4 -8 hours) of 7,659 less transactions from December 2008 which resulted in $228,035 less revenue. Skier visits were off in the November - January time period by 56,000 from the previous year. Costs (2009) Total is $ 4,857,648 and broken down by the chart in the attachment. Revenue (2009) Total is $ 5,001,383 and broken down by the chart in the attachment. Overall, the town found continued success in sustaining improvements in the overall parking goals while not negatively affecting the number of guest visits or guest satisfaction ratings. PARKING PLAN POLICY OBJECTIVES AND GOALS The current policies are as follows: Parking Plan Policy Objectives Service to Core Markets Skiers, shoppers, employees Manage the Yield Simplify the Product Design Products so it is Revenue Neutral Increase Safety In addition, the Parking Task Force worked with the following guidelines: • Strongly encourage the use of transit • Recover transit enhancement costs through parking • Parking cost increases will be borne by parking • Encourage turnover of shopper parking spaces • Have the rate of the shopper parking track closer to rates in the structure • Raise the top rate to offset continued increased cost of operation • Encourage carpooling /vanpool 7/6/2010 4 -1 -3 • Pass prices reflect a relative value received based on the daily rate (i.e. season cost is based on 21 weeks at 5 times per week at daily rate) • Strictly enforce parking violation GOALS 2009/2010 Specific goals and changes put in place for 2009 -2010 included the following implementations: • West Vail Frontage Road parking 7 days a week • Additional employee parking choices • Change in the value lot parking equipment which was discussed earlier in the revenue section • Implemented a 30 minute free period in the shopper lot for drop off and short term errands • Mid - season change allowing Eagle County residents and property owners to purchase value cards • Mid - season change designating Sunday as a non -peak day for value price discounts Continued goals from the 2008 season which were still in place for 2009: • Maintain an increased supply of parking by approximately 400 spaces • Diminish the demand of existing parking to free up additional spaces • Better ensure availability of spaces for shopping and other short -term needs • Encourage alternative transportation modes • Limit overflow parking to 15 days on the Frontage Road Results of the 2009 Goals The West Vail frontage road 7 day -a- week parking: • Due to logistics with CDOT, it took longer to implement and was not available at the beginning of the season. • Use was limited and caused some confusion on Fridays. If in place, make sure peak and non -peak are consistently defined. Additional employee parking choices: • Introduction of a 20 hour per week pass and opening up Middle Creek parking which was delayed but had a small but steady following. • Provided an overflow area for Ford Park pass users during the holiday week crush Thirty minute free period in shopper parking area: • Many of the transactions were free • Due to Village not filling as much, the 1 1/2 hour period was more attractive. • $65 fine sign discouraged some uses • Hard to find entrance and had to drive into the structure when the signs say "lot full" Implementation of Value lot equipment changeover: • This was discussed in the revenue section with changes already in place Mid Season changes Eagle County value pass sales 222 sold 7/6/2010 4 -1 -4 Sunday change implemented • some increase in use due to Eagle County participants • lower rate • better snow Staff recommends keeping all of the actions from last year. Continued results from the 2008 goals Spaces opened up in the Village and Lionshead Structure. Outlying supply continued to be used at: • Donovan Park • Middle Creek • Trailheads and parks • West Vail Frontage Roads • Golf Course • Municipal building Lot • and private parking options such as Vail Mountain Club, Manor Vail, etc • All three large construction sites were allowing parking in their buildings Diminish Demand: • Increase rates to discourage use of the automobile • Limit access of some passes to free up spaces and ensure that those with the pass products have a reasonable chance of finding a spot Metrics: • Village Structure filled less times and the value lots never filled • Frontage Road parking continued down from last year as well as the extreme peaks Increase supply by managing the existing spaces better: • Decrease the number of passes sold • Create a shift in travel patterns of locals Metrics: • Pass sales were down this year • Bus usage was steady, but due to ECO service cuts, use was down for them • More transactions took place at both structures • Value lots were at less than capacity Shopper Parking: • Rate should be increased to ensure open spots Metrics: • Shopper spaces filled only once last year for less than 3 hours on one afternoon Increase use of alternative modes: • Enhance bus service • Introduce van pools • Encourage more carpooling as a way to share costs Metrics: • Bus ridership was up • Added bus service in West Vail area 7/6/2010 4 -1 -5 • Over 60 van pools were used which was a 100 % increase from the previous year • Number of single occupant vehicles in both structure surveys was low Frontage Road parking: • Goal of 15 days • Enhance bus service on overflow days Metric: • Overflow days are within reach of our goal. If we were able to manage 250 more cars, we would have been at 15 days. • Continued overflow bus service This year more cars were parking in the outlying free areas before the structures filled than in previous years. The number of cars on peak days was averaging over 300. This accounts for some decline in the total parking structure transactions and revenue for the season. Based on the data of the customer intercept surveys and goals set, staff feels the current policies have served the Town council well. As we move into the future, continued dependence on efficient mass transportation, an aggressive management of the available parking spaces, providing a variety of parking options based on convenience and price, and providing clear messaging on the alternatives and services available is important. The Town of Vail has a very complicated parking management system that uses the policy objectives, guidelines, and goals each year to frame a parking program. We use various metrics such as overall skier visits, number of transactions, availability of spaces, overflows and extent of the overflow, customer satisfaction surveys by Vail Resorts, as well as our intercept surveys to manage our programs. It is our observation that the result of the program this last season continued to be successful considering all the goals that were to be accomplished. This was done without a significant decline in the overall parking satisfaction scores or number of parking guests. The system is designed with the following guidance that requires messaging and communication as an important part of the success. Meeting expectations means having a very consistent and simplified parking approach for those least familiar with the system and effective communication for those more familiar and who deal with the system and its increasing complications and choices. Vail has a parking problem, but to some extent it has a perception of having a more significant parking problem to the local resident (2.5) than the general parking guest (3.5) based on the three metrics used to judge parking satisfaction levels which are the citizen survey, the weekly Vail Resorts maze customer satisfaction scores, and the town parking intercept surveys. An aggressive management strategy does come with its issues, and the most notable is price. The customer satisfaction rating on this is lower, which was to be expected. It is easy to lower prices to make people happy, but it will induce driving demand which defeats the goals of the parking plan and encourages more driving which affects the Council's environmental goals. PARKING FOCUS FOR THE UPCOMING SEASON It is recommended that the majority of the operations of the past season remain for the coming season. This includes the current rate structure to remain in place. Areas needing attention and concern are: 2/6/2010 a -1 -6 • This season is a transition season on many levels. There will be a reduction in construction workers and an increase in employees due to the three major projects anticipated to be done at or shortly after the beginning of ski season. The recession of the past two years has had some impact to the ski industry. If the economy continues to improve even slightly; we don't know the full effect on our parking users. The last was the poor snow conditions for 1/3 of the season; a normal snow year will have an impact. Therefore, it is recommended to not make wholesale changes as we may offset many of the gains we have been able to achieve over the years. • The value lots. Changing these lots to allow entrance by all and providing the recommended rate structure and times that allows: • A 30 min free period, a 2 1/2 hour shopper rate, and an all day rate for use in non - designated shopper (short term) spaces. • Allow Eagle County residents /property owners and employees the ability to purchase the value passes. • Maintain the Sunday off -peak rate for pass holders in the lots. • Use will be maximized on peak days to ensure the spaces are full. It will allow users who desire a certain portal the ability to get in and the opportunity to get as many cars in the structures prior to overflowing onto the frontage roads. • Eliminate the $65 rate and go back to enforcing only the cars that exceed the time limits in the designated short -term spaces. • West Vail and Middle Creek frontage road parking. Adopt a parking master plan which includes these pieces at a minimum as part of a short -term strategy and present to CDOT. Have CDOT allow this parking to remain. Determine if it is wise to allow for both peak and non -peak of the spaces and determine how it will be used and monitored. • Trail head parking. All trailheads should have a portion of the spaces designated for a 3 hour parking which includes the far -east end of Big Horn Road. • Golf Course Parking Lot. This is an unadvertised parking option. The lot is self- managed by the Vail Nordic Center Staff. We will work with them to ensure the Nordic Center needs are met first. • Parking task force. Is it to be used or not, and if not, we will officially notify them. It is important however, in setting policies and recommendations to seek input from the groups represented on the task force as you move forward. What will be the method to gather this input? • Other issues the council identifies STAFF RECOMMENDATION • Schedule additional sessions on parking to finalize a plan • Keep some use of the Parking Task Force as they were able to discuss issues from the various perspectives and obtain feedback prior to making recommendations. If the Task Force is used, hold the meetings in the council chambers with the task force sitting similar to other town boards and run the meetings per appropriate rules of order. 7/6/2010 4 -1 -7 • Adopt a set of parking policies, objectives and goals for the coming season • Keep the majority of the parking plan in place and work on the items identified in the memo above ACTION REQUESTED OF COUNCIL • Discuss current parking policies and provide direction if any significant changes need to be made or further work is required to adopt the policies for the upcoming ski season • Discuss goals or issues, on parking which need work on for the upcoming season and provide staff direction. 7/6/2010 4 -1 -8 Parking Slats 2009-2010 ry 2111 1111 2- 211211 11 2111111111 211211211211111 21MIll 11 1111 2 11. 2 2-1- 2- 2.1 2.111.' 11. 2- .-MI. 2 2 �2 I I I I I 1 . 1 1 1 11 1 1 1. 12 21 11 1 11 11 2 ': 12 11 1 1 1 1 1 11 1 2 1 7 -.1 11 11 1 1 21 1 11 21 1111 12 21V 1 2111 2111 2111112111112-1111111211 III 2111 I.-g. ,I - C ... ft Ingnest 1. iawestl ,I III -I 1 891 IMI 1011 115 71 119 195 111 114 111 1 .5 "1 1" 921 112 7 7 591 525 751 1. 921 1212 7. 1 41 7. 1 - 5.1 111 5 1 51 7 2255 2.5 .642 .72 47M 2 1711 19. 717 5' 121 - 111 295 .9 - . 1 111 521 111 n '1 447 212 479 415 417 F�h - dy 621 L4 3 205 414 221 417 1 42� 571 191 4 " 112 2' 149 '9' 127 '71 55. .5 111 69 111 .5 .6. 291 .2 1 521 11 151 219 299 96 14 275 17 In .51 1 2M 2.7 91 124 274 11 41 ' ' 1 M7 69 2. 76 294 . 7 2. 275 . 1 215 71 21 116 .74 277 2.5 2 1 6 19 2 59 21 � 1 . 2% 2. .9 249 '.9 1 24 6 121 246 . 24. .14 229 119 2" 2' 7 221 95 274 74 71 111 267 65 1 254 � 214 �7' 211 111 7 1 I.. . 111 51 95 � 2 I 21 "I 95 92 69 T.t. 17M2 13217 `679 4545 8741 M79 5666 1 4 85 1 8 5 1�q 1 on the .1 111 456 151 141 27 1 q '55 W, 7 4-1-1 Historical Graphs Parking Presentation Vail Town Council July 6 2010 7,6,2010 4 -3 -1 Skier Visits comparison to Parking 120 1,800,000 1,600,000 100 1,400,000 80 1,200,000 0 1,000,000 Days on Frontage Road 60 ® Days Village Structure Fills — Number of Skier Visits 3 800,000 — Ttransactions z 40 600,000 400,000 20 200,000 0 0 86 -87 87 -88 88 -89 89 -90 90 -91 91 -92 92 -93 93 -94 94 -95 95 -96 96 -97 97 -98 98 -99 99 -00 00 -01 01 -02 02 -03 0304 04 -05 05 -06 06 -07 07 -08 08 -09 09 -10 Season 7/6/2010 4 -3 -2 Skier Visits to Parking 1,800,000 600000 1,600,000 j ���►�,���-� 500000 y 1,400,000 c 1,200,000 400000 R 1,000,000 skier visits ai ` 800,000 300000 parking transactions N 600,000 200000 400,000 R 100000 a- 200,000 0 0 season n '010 Skier visits to Snowfall 600 1800000 1600000 y 500 1400000 400 368 'Av 1200000 y .. c 300 1000000 •� ® Snowfall 0 800000 Skier Viists y � 200 600000 N 400000 Q 100 200000 0 0 `k `�1 �q °'�°�'`��, `` 0 1 I ` Db`' ` Loo 4' o 0 Season 7ibi2o1 o 4 -3 -4 Revenue and Transactions 600000 5000000 4500000 500000 4000000 3500000 400000 3000000 300000 2500000 m Transactions > � Revenue E 1 2000000 200000 1500000 1000000 100000 5 500000 0 0 89 -90 90 -91 91 -92 92 -93 93 -94 94 -95 95 -96 96 -97 97 -98 98 -99 99 -00 00 -01 01 -02 02 -03 03 -04 04 -05 05 -06 06 -07 07 -08 08 -09 09 -10 Season 7/6/2010 4 -3 -5 Parking Revenue and Yeild 5000000 10.00 4500000 9.00 4000000 8.00 3500000 7.00 3000000 6.00 7 Revenue v 2500000 5.00 Rev per Transaction yeild ¢ r` 2000000 4.00 1500000 3.00 1000000 2.00 500000 1.00 0 0.00 89 -90 90 -91 91 -92 92 -93 93 -94 94 -95 95 -96 96 -97 97 -98 98 -99 9900 00 -01 01 -02 02 -03 03 -04 04 -05 05 -06 06 -07 07 -08 08 -09 09 -10 Season 7/6/2010 4 -3 -6 2009 Length of Stay 40 35 30 ;a 25 0 F ° 20 c a> v 15 a 10 5 0 .0- .1.5- .2 -3 .3 -4 .4 -5 .5 -6 .6 -7 .7 -8 .8 -9 .9 -10 .10- .11- .12- .13- .14- .15- .16- .17- .18- .19- .20- .21- .22- .23- 1.5 2 11 12 13 14 15 16 17 18 19 20 21 22 23 24+ Time of Stay 7 61010 4 -3 -7 2009 Entry- Exits 60,000 50,000 40,000 N C O . N lO 30,000 c ❑ Entries d ■ Exits E z 20,000 10,000 0 o� oti o0 0 0 0' o0 0 1 00 0o O \L Time of Day 7ibiz010 4 -3 -8 Parking Operations 2009 $ 4,857,648 $908,262 ❑ Parking gate operations $85,943 ■ Snow removal $1,953,000 ❑ Facilites and utitlites ❑ Landscaping ■ FIR and Risk ❑ Finance $850,277 ■ Pubilc Information ❑ Capital Maintenance ■ Debt Service $54,766 $75,000 $804,400 $116,000 $10,000 7 61010 4 -3 -9 2009 Parking Revenue $21250 $6,400 $62,387 $5,001,383 $161,427 $6,380 $11,500 $117,306 $405,150 © Village Revenue ■ Lionshead Revenue ❑ Parking Passes ❑ Value Passes $2,485,932 ■ Valet ® Employee Passes ■ Card Fees ❑ Hang Tags Frontage Road ■ Parking Structure Leases ■ Lease Utiltibes $1,742,651 7/6/2010 4 -3 -10 Historical Parking Distribution 70% 60% — Day Guest 50 N C d 17 C G � Destination Guest H 40 m m a � � Local N 0 30 c m v m a 20% 10% 0% 1997 2002 2009 Year of intercept Survey 7/6/2010 4 -3- 11 Customer Satisfaction Scores on Ease of Parking 5 4.5 4 3.5 y 3 — 2007-2008 2.5 2008 -2009 N 2009 -2010 2 1.5 1 0.5 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Week 7 %6!2010 4 -3 -12 Parking Satisfaction Ratings 5 4.5 4 • 3.6 3.51 3.5 _ 3.5 �• 3.4 3.45 3 — TownParking Intercept Survey Satisfaction with LD overall Parking Experinece r 2 h S 2.5 -- Vail Resorts Maze Survey Ease of Parking 2 1.5 1 0.5 0 2002 2003 2004 2005 2006 2007 2008 2009 2010 Season 7/6/2010 4 -3 -13 Historical Citizen Survey Parking Ratings 5.00 4.50 4.00 3.50 t Overall Fees and Rice 2.50 Parking Availability 2.00 1.50 1.00 0.50 0.00 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2005 2007 2010 Year 7/6/2010 4 -3 -14 Parking Value Pass and Meter Revenue 350000 300000 250000 200000 _ Pass Revenue Parking Meter Revenue 150000 100000 50000 0 2002 -2003 2003 -2004 2004 -2005 2005 -2006 2006 -2007 2007 -2008 2008 -2009 2009 -2010 Season 7/6/2010 4 -3 -15 Parking Plan Policy Objectives Service Core Markets Skiers, shoppers, employee Manage the Yield Simplify the Product Design Products so it is Revenue Neutra Increase Safety 7,6/2010 4 -3 -16 In addition the Parking Task Force worked with the following guidelines: -Strongly encourage the use of transit -Recover transit enhancement costs through parking -Parking cost increases will be borne by parking -Encourage turnover of shopper parking spaces -Have the rate of the shopper parking track closer to rates in the structure -Raise the top rate to offset continued increased cost of operation -Encourage carpooling /vanpool -Pass prices reflect a relative value received based on the daily rate (i.e. season cost is based on 21 weeks at 5 times per week at daily rate) -Strictly enforce parking violations 7/6/2010 4 -3 -17 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 6, 2010 ITEM /TOPIC: Information Update. a. Construction of Vail Golf Course Lightning Shelters. PRESENTER(S): Pam Brandmeyer ATTACHMENTS: Inclimate Weather Golf Course Shelter 7/6(2010 1 V,AIL RECREATION D I S T R I C T To: Towns of Vail From: Vail Recreation District CC: Mike Ortiz (Executive Director) & Joe Hanlon (VRD Board President) Date: 06 /24/10 RE: Vail Golf Course Lightning Shelters The Vail Recreation District (VRD) is currently working on plans to construct 2 (two) lightning shelters on the Vail golf course. Background: The Vail Golf Course is owned by the Town of Vail (T ©V) and leased to the Vail Recreation District (VRD) to operate. The VRD installed a lightning detection system in 2008 to alert guests on the course to lightning in the area. It was determined that although we have a sophisticated system for detection we do not provide adequate shelter for those guests located in remote areas of the course. We are currently working with the Atkinson / Phelps Golf Course Architects on a golf course master plan and they have recommended that we provide lightning shelters for guests on the golf course in several remote locations. It is our intention to install these shelters in phases beginning with installation of 2 (two) in the fall of 2010. Purpose: The purpose of this project is to provide safe shelters for guests in remote areas an the Vail Golf Course during lighting storms. Details: This project will involve the excavation, foundation installation, framing and finishing of 2 (two) identical structures an the Vail Golf Course. The proposed locations for these are west of the # 3 green and north of the # 17 tee. The proposed structures would have an 18' X 18' foot print and be designed with the same Bavarian theme utilized at the Vail Golf Course pump house and storage facilities. They would be "open" on all 4 (four) sides and would not have any utilities other than a small irrigation line to feed hanging planters. We would consider these structures "simple but tasteful ". Please refer to the attached maps and conceptual plans for additional information and feel free to contact us regarding any questions or recommendations you may have regarding this project. Thank you for your time. Sincerely, "Z f Scott F. O'Connell Building, Facility & Maintenance Manager Vail Recreation District (970) 477 -5264 soconnell @vaiirec.com 7/6/2010 5 -I -I r .r 4 v �7 S° i 3 f � S s el r Y do � � r %r • j �. A � �" ligh #nice Sieiter # 3 i ,�► , t y� t A 24 F• a � a - � r ;' out, r t��� Rd of f ��. .' � � '�• -V ^ Al � �i�htning Shei #er ti n ^ , , V r _ � 1 1 r IM p� J «.. 'V i (.. � .a � - - �•� X41 - �r t1 x W At } . 00 [4 co ,i : A9 W i le uo ...� ..A Q) , F I E W L'.. CD c m ±� _ E_, en 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 6, 2010 ITEM /TOPIC: Matters from Mayor & Council. PRESENTER(S): Town Council 7/6(2010 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 6, 2010 ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Skier Drop -Off within the Town of Vail; 2) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Potential Real Estate Acquisition. PRESENTER(S): Matt Mire 7/6(2010