HomeMy WebLinkAbout2010-07-20 Agenda and Support Documentation Town Council Evening Session VAIL TOWN COUNCIL
EVENING SESSION AGENDA +`
T (TF Via'
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
5:30 P.M., JULY 20, 2010
NOTE: Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
1. ITEM /TOPIC: The evening session meeting will begin at 5:30 p.m. in order
to accommodate attendance at a 2015 World Championships Community
Celebration planned in conjunction with the Hot Summer Nights Concert.
Citizen participation will be held at its regularly scheduled time, 6 p.m.
2. ITEM /TOPIC: Town Manager's Report. (5 min.)
PRESENTER(S): Stan Zemler
3. ITEM /TOPIC: Second reading of Ordinance No. 11, Series of 2010, An
Ordinance making supplemental appropriations to the Town of Vail General
Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Dispatch
Services Fund, Heavy Equipment Fund and Marketing Fund of the 2010
Budget for the Town of Vail, Colorado; and authorizing the expenditures of
said appropriations as set forth herein; and setting forth details in regard
thereto. (10 min.)
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments the second reading of Ordinance No. 11, Series of 2010.
BACKGROUND: To be provided in a separate memo.
STAFF RECOMMENDATION: Staff recommends that the Town Council
approves or approves with amendments Ordinance No. 11, Series of 2010,
upon second reading.
4. ITEM /TOPIC: First reading of Ordinance 13, Series 2010, an ordinance
amending certain sections within 4 -3, Sales Tax, Vail Town Code; and setting
forth details in regard thereto. (15 min.)
PRESENTER(S): Judy Camp
ACTION REQUESTED OF COUNCIL: Approve, approve with amendments,
or deny Ordinance 13, Series 2010, on first reading.
BACKGROUND: Senate Bill 10 -142 was signed by Governor Ritter on
March 29, 2010, with an effective date of August 11, 2010. The bill amends
7/20/2010
Colorado Revised Statutes 29 -2 -106.1 (2) (a) concerning the process of
resolving disputes related to sales tax paid to a local government. Ordinance
No. 13 amends the Vail Town Code to be consistent with the new legislation.
The major change is to allow taxpayers 30 days, rather than 20, to protest a
deficiency notice issued by the Finance Director.
Also, the town's sales tax ordinance is silent concerning the statute of
limitations when an audit or other collection proceeding commences.
Ordinance No. 13 clarifies what happens in this situation by adding the
following language: "The commencement of collection proceedings,
including the mailing of a notice of audit, shall toll the running of the statute of
limitations. In the case of mailing of a notice of audit, any such audit shall be
diligently pursued by the Town. For purposes of this Section, "toll" is defined
as an interruption of the running or continutaion of the statute of limitations."
STAFF RECOMMENDATION: Approve, approve with amendments, or deny
Ordinance No. 13, Series 2010.
5. ITEM /TOPIC: Citizen Participation. (10 min.)
PRESENTER(S): Public
6. ITEM /TOPIC: There is a vacancy on the Vail Local Licensing Authority
(VLLA) board. KJ Williams resigned and has moved out of Colorado as of
the end of May. This created a vacancy on the VLLA board and his position
is now vacant and needs to be filled, and the term ends May 31, 2011. (5
min.)
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Staff is requesting the Town Council
interview two interested applicants at the work session and appoint one
member to the Vail Local Licensing Authority.
BACKGROUND: All applicants to the LLA must be citizens of the United
States, qualified electors of the Town of Vail, and have resided in the Town of
Vail for not less than two years preceding appointment, and shall have no
direct financial interest in any license to sell alcoholic beverages or any
location having any such license. Duties of the five - member board include
review of all Town of Vail liquor license applications. There is currently
one vacancy on the LLA. The Town received two (2) applications for the
vacancy. The Council needs to interview the applicants at the work session
and then make the appointment to the VLLA at the evening meeting. The
applicants are: Jamie Garrett and Richard Puetzer
STAFF RECOMMENDATION: Appoint one new member to the Vail Local
Licensing Authority.
7.
ITEM /TOPIC: Library Roof review and bid award. (10 min.)
PRESENTER(S): Greg Hall
ACTION REQUESTED OF COUNCIL: Approve and award Library Roof
Replacement contract.
7/20/2010
BACKGROUND: Per Council direction, staff evaluated alternatives and
feasibility of different roof systems at the Vail Library.
1. Regardless of type of roof selected, there are items that remain
unchanged in the scope of work. Removal of the old roof, new insulation,
roof layers, and flashing fall into this category.
2. To stay with what's existing, it requires reinstallation of roofing layers,
insulation, drainage mat, flashing, parapet wall caps, drainage improvements
and re- seeding. A thirty year warranty will be provided.
3. To go with a different roof system, the new building code requirement on
snow load would have to be met (75 Ibs /s.f. to 100lbs /s.f.). A structural
engineer would need to evaluate the building and potentially propose
structural changes to the building to accommodate this change. This could
increase costs substantially.
4. To design a different roof system that takes into account the parapet
walls, the glass atrium, and aesthetics would be quite challenging. Again,
costs would increase.
5. A different roof system would require the installation of temporary weights
to the roof slab to keep the post- tensioning cables in place. These weights
would have to be removed as the framing is constructed.
6. A built -up asphalt or membrance roof is an alternative, but additional
weight would have to be added to keep the cables in place. Soil is the most
cost effective method of adding weight which ends up being what currently
exists.
Based on the evaluations, staff would like to proceed with bid award. The
bids were as follows:
Weathercraft Company of Colorado Springs $368,286
B &M Roofing of Colorado $385,400
Alpine Roofing Company $391,250
After bid clarifications, staff determined that B &M Roofing provided the most
detailed scope of work, dirt removal plan, temporary waterproofing plan, roof
profile, and material samples. B &M Roofing has the best grasp of the project
requirements on this fairly delicate project.
Budget for this project is $500,000, but staff believes it can be done for
approximately $400,000.
STAFF RECOMMENDATION: Proceed with replacement of Library roof as
it currently exists and award the roof replacement contract to B &M Roofing.
8.
ITEM /TOPIC: The 2010 budget includes $570,000 for the purchase of a
new fire engine which will be housed in the East Vail fire station, to replace
the existing East Vail fire engine which will be moved to the new West Vail
fire station. In 2012/2013, as part of a 15 year replacement plan, the engine
moved to West Vail will be replaced. (15 min.)
PRESENTER(S): Mark Miller
ACTION REQUESTED OF COUNCIL: Pierce Manufacturing /Front Range
Fire Apparatus provided the lowest competitive bid that met fire department
specifications. The engine will take approximately nine months to build. Staff
is asking Council to approve the bid award to Pierce /Front Range Fire
Apparatus for $568,072. TOV will receive a discount of $9,366 for pre-
payment of the chassis ($312,195 in January 2011). An additional discount of
$3,788 will be given if final payment is made at time of final inspection in
7/20/2010
February 2011. Total discounts of $13,154 will be applied to the purchase of
associated loose equipment for the apparatus, including; hose, extrication
tools, lighting, fans, radios, etc. Staff is asking that Council allow the use of
the total budgeted expenditure of $570,000 for the apparatus and essential
equipment. Although the applied discounts of $13,154 will not be sufficient to
purchase all equipment needed, we will work with the manufacture to further
value engineer the apparatus in an effort to save additional funds that can be
utilized for equipment.
BACKGROUND: Competitive bids were received from six (6) different fire
apparatus manufactures for a new fire engine. Three of the bids did not meet
fire department specifications. The three approved manufactures gave bids
of; $584,240, $584,081 and $568,072. Pierce /Front Range Fire Apparatus
had the low bid of $568,072. The apparatus committee worked for four
months the design an engine that would meet our operational needs, and yet
be the most cost effective for the department /TOV.
STAFF RECOMMENDATION: Approve bid award (as recommended by
staff) to Pierce /Front Range Fire Apparatus in the amount of $568,072, and
allow discounts to be utilized to purchase associated equipment, including,
hose, extrication tools, appliances, lighting, etc. Staff is asking to utilize the
full amount as budgeted, of $570,000.
9. ITEM /TOPIC: Resolution No. 20, Series of 2010, A resolution approving the
purchase of real property in the Town of Vail legally described as A Part of
Lot 9, Block 2, Vail /Potato Patch, according to the map thereof recorded at
Reception No. 129527, in the office of the Eagle County, Colorado, Clerk and
Recorder, and setting forth details in regard thereto. (10 min.)
PRESENTER(S): Matt Mire
ACTION REQUESTED OF COUNCIL: Approve, Approve with
Modifications or Deny Resolution No. 20, Series of 2010.
BACKGROUND: The Town of Vail has an opportunity to purchase
property legally described as A Part of Lot 9, Block 2, Vail /Potato Patch,
according to the map thereof recorded at Reception No. 129527, in the office
of the Eagle County, Colorado, Clerk and Recorder (the "Property "), more
particularly described in the attached Exhibit A of Resolution No. 20,
Series of 2010. The Council's approval of this resolution is required to
purchase the Property.
STAFF RECOMMENDATION: Approve, Appove with Modifications or
Deny Resolution No. 20, Series of 2010.
10.
ITEM /TOPIC: Adjournment. (6:50 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL EVENING SESSION MEETING WILL
7/20/2010
BEGIN AT TBD, TUESDAY, AUGUST 3, IN THE VAIL TOWN COUNCIL
CHAMBERS.
7/20/2010
'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 20, 2010
ITEM /TOPIC: The evening session meeting will begin at 5:30 p.m. in order to accommodate
attendance at a 2015 World Championships Community Celebration planned in conjunction
with the Hot Summer Nights Concert. Citizen participation will be held at its regularly
scheduled time, 6 p.m.
7/20/2010
'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 20, 2010
ITEM /TOPIC: Town Manager's Report.
PRESENTER(S): Stan Zemler
7/20/2010
'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 20, 2010
ITEM /TOPIC: Second reading of Ordinance No. 11, Series of 2010, An Ordinance making
supplemental appropriations to the Town of Vail General Fund, Capital Projects Fund, Real
Estate Transfer Tax Fund, Dispatch Services Fund, Heavy Equipment Fund and Marketing
Fund of the 2010 Budget for the Town of Vail, Colorado; and authorizing the expenditures of
said appropriations as set forth herein; and setting forth details in regard thereto.
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments the second
reading of Ordinance No. 11, Series of 2010.
BACKGROUND: To be provided in a separate memo.
STAFF RECOMMENDATION: Staff recommends that the Town Council approves or
approves with amendments Ordinance No. 11, Series of 2010, upon second reading.
ATTACHMENTS:
Ord 11 2nd Suppl
7/20/2010
MEMORAI DUM
To: Town Council
From: Stan Zemler
Judy Camp
Kathleen Halloran
Date: July 15, 2010
Subject: 2010 Budget Amendment —Ordinance 11
On Tuesday evening, you will be asked to approve the second budget amendment and
supplemental appropriation of 2010 upon second reading.
Chan(_fes from first reading
The following changes have occurred since the first reading of this ordinance:
General Fund: Per Council's recommendations on July 6 contributions totaling $60,000 have
been added to this supplemental. The $60,000 includes $10,000 awarded to Bravo! in support of
new programming which draws a more diverse audience with a free family concert starring Yo-
Yo Ma, and the "Nothin' But the Blues" concert over the 4 of July weekend. $50,000 was
awarded to the Colorado Ski Museum, in support of expanded educational programming, and as
a valued town amenity in preserving Vail's heritage. Contributions of $10,000 to the Betty Ford
Alpine Garden and $5,000 to the Vail's 50 DVD were approved by Council, and were already
included in budgeted expenditures by staff. Funding requested by the Vail Entertainment
District was not approved by Council, based on staff s recommendation that the funding is
premature to an outcome from the town's planning process.
Capital Projects Fund: Council was interested in reviewing more details of the West Vail Fire
Station budget. Total costs for the fire station include a maximum price of $4.2 million for
construction, contingencies of $130,000, furniture, fixtures and equipment of $190,000 and soft
costs (architects, structural engineering, Art in Public Places artwork, program management, etc.)
ranging from $592,000 to $722,000 (top of the range includes tap fees). Staff estimates that the
station will ultimately cost a total of $5.2 to $5.3 million, a projected savings of $400,000 to
$500,000 from budget. This supplemental would appropriate the 2011 funding into the 2010
budget. As the town enters into contracts and /or commits the funds to various vendors, the total
amount of funds committed needs to be appropriated.
Council also questioned the Library roof replacement, which will be covered in a separate memo
and discussed at the July 20 Town Council meeting.
7/20/2010
3 -1 -1
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
2009 2010
Amended 2009 Variance 2010 1st 2010 2nd Proposed
Budget Actual Fav /(Unfav) Budget Supplemental Amended Supplemental Amended Comments
Revenue
Local Taxes: $ 16,600,000 $ 16,913,338 $ 16,600,000 $ 16,600,000 $ 16,600,000
Sales Tax Split b/t Gen'I Fund & Capital Fund 59/41 52/48 61/39
Sales Tax $ 9,760,000 $ 8,760,000 $ 1,000,000 $ 10,126,000 $ 10,126,000 17,624 $ 10,143,624 Sales tax audit proceeds
Property and Ownership 4,293,500 4,506,491 212,991 5,013,647 5,013,647 5,013,647
Ski Lift Tax 3,115,000 3,048,011 66,989 3,115,000 3,115,000 3,115,000
Franchise Fees, Penalties, and Other Taxes 1,049,935 944,084 105,851 1,056,126 1,056,126 18,438 1,074,564 Sales tax audit penalty revenue
Licenses & Permits 1,335,200 1,440,972 105,772 732,200 732,200 350,000 1,082,200 Projected construction fees ($200K), public way permits ($50K),
plan check fees ($1 OOK)
Intergovernmental Revenue 1,581,680 1,611,570 29,890 1,544,000 3,000 1,547,000 170,830 1,717,830 $150K Cry Road & Bridge tax projections; $20,380 Drug Task
Force grant
Transportation Centers 5,459,744 4,975,795 (483,949) 5,432,744 5,432,744 500,000 4,932,744 Projected shortfall through year -end
Charges for Services 686,788 717,653 30,865 724,775 724,775 (13,007) 711,768 $13,282 reduction in occupancy charges to Dispatch Services
Fund offset by $275 additional fee coll'd from Business Licenses
Fines & Forfeitures 260,000 330,660 70,660 260,000 260,000 260,000
Earnings on Investments 115,000 170,353 55,353 115,000 115,000 115,000
Rental Revenue 906,382 912,091 5,709 882,796 882,796 882,796
Miscellaneous and Pro Reimbursements 180,500 243,991 63,491 92,800 245,000 337,800 337,800
Total Revenue 28,743,729 27,661,671 1,082,058 29,095,088 248,000 29,343,088 43,885 29,386,973
Expenditures
Salaries 13,750,464 13,357,585 392,879 13,530,070 30,000 13,560,070 23,752 13,583,822 $18K Drug task force; $5.61K Flood incident seasonal staff and
overtime costs
Benefits 4,666,547 4,555,786 110,761 4,619,212 4,619,212 2,760 4,621,972 Drug task force
Subtotal Compensation and Benefits 18,417,011 17,913,371 503,640 18,149,282 30,000 18,179,282 26,512 18,205,794
Contributions and Special Events 1,322,125 1,333,890 (11,765) 1,225,025 1,225,025 1,285,025 Council approved $10K for Bravo! and $50K for Ski Museum
All Other Operating Expenses 6,304,787 4,892,123 1,412,664 6,206,218 123,000 6,329,218 34,658 6,363,876 $25K litigation; $9.2K Sales tax audit cost
Heavy Equipment O eratin Charges 1,940,928 1,929,721 11,207 2,074,812 2,074,812 7,688 2,067,124 Reduction for Dispatch vehicle
Heavy Equipment Re lacement Charges 678,881 632,271 46,610 677,538 677,538 5,594 671,944 Reduction for Dispatch vehicle
Dispatch Services 543,072 539,763 3,309 522,213 522,213 522,213
Total Expenditures 29,206,804 27,241,139 1,965,665 28,855,088 153,000 29,008,088 107,888 29,115,976
Revenue Over (Under) Expenditures (463,075) 420,532 1 883,607 240,000 1 95,000 335,000 (64,003) 270,997
$3.66M Transfer of General Fund fund balance for W. Vail
Transfer to Capital Projects Fund (3,659,000) (90,000) (3,749,000) (3,749,000) Fire Station construction; $90K transfer of Library donations
for use toward new self check system
Employee Home Ownership Program (250,000) (250,000) (240,000) (240,000) (240,000)
Total Expenditures 29,456,804 27,491,139 32,754,088 243,000 32,997,088 107,888 33,104,976
Surplus Net of Transfers & New Programs (713,075) 170,532 883,607 (3,659,000) 5,000 (3,654,000) (64,003) (3,718,003)
Beginning Fund Balance 23,002,885 23,002,885 23,173,417 23,173,417 23,173,417
Ending Fund Balance $ 22,289,810 $ 23,173,417 $ 19,514,417 1 1 $ 19,519,417 1 1$ 19,455,414
7/20/2010
-2-
3-1-2
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
2009 2010
Amended 2009 Variance 2010 1st 2010 2nd Proposed
Budget Actual Fav /(Unfav) Budget Supplemental Amended Supplemental Amended Comments
Revenue
Local Taxes: $ 16,600,000 $ 16,913,338 $ 313,338 $ 16,600,000 $ 16,600,000 $ 16,600,000
Sales Tax Split b/t Gen'I Fund & Capital Fund 59141 52148 61139 61139 61139
Sales Tax $ 9,760,000 $ 8,760,000 $ 1,000,000 $ 10,126,000 $ 10,126,000 17,624 $ 10,143,624 Sales tax audit proceeds
Property and Ownership 4,293,500 4,506,491 212,991 5,013,647 5,013,647 5,013,647
Ski Lift Tax 3,115,000 3,048,011 (66,989) 3,115,000 3,115,000 3,115,000
Franchise Fees, Penalties, and Other Taxes 1,049,935 944,084 (105,851) 1,056,126 1,056,126 18,438 1,074,564 Sales tax audit penalty revenue
Licenses & Permits 1,335,200 1,440,972 105,772 732,200 732,200 350,000 1,082,200 Projected construction fees ($200K), public way permits ($50K), plan
check fees ($t 00K)
Intergovernmental Revenue 1,581,680 1,611,570 29,890 1,544,000 3,000 1,547,000 170,830 1,717,830 $150K Cry Road & Bridge tax projections; $20,380 Drug Task Force
grant
Transportation Centers 5,459,744 4,975,795 483,949 5,432,744 5,432,744 500,000 4,932,744 Projected shortfall through year -end
686,788 717,653 30,865 724,775 724,775 (13,007) 711,768 $13,282 reduction in occupancy charges to Dispatch Services Fund
Charges for Services offset by $275 additional fee coll'd from Business Licenses
Fines & Forfeitures 260,000 330,660 70,660 260,000 260,000 260,000
Earnings on Investments 115,000 170,353 55,353 115,000 115,000 115,000
Rental Revenue 906,382 912,091 5,709 1 882,796 882,796 1 882,796
Miscellaneous and Project Reimbursements 180,500 243,991 63,491 92,800 245,000 337,800 337,800
Total Revenue 28,743,729 27,661,671 1,082,058 29,095,088 248,000 29,343,088 43,885 29,386,973
Expenditures by Type:
Municipal Services:
Town Officials 1,261,297 1,161,906 99,391 1,234,126 20,000 1,254,126 25,000 1,279,126 Increase in estimated litigation costs for ongoing lawsuits
Administrative Services & Risk Management 3,234,825 2,986,758 248,067 3,350,484 3,350,484 9,248 3,359,732 Sales tax audit recovery fees
Community Development & Housin 2,405,353 1,888,707 516,646 1,847,525 100,000 1,947,525 1,947,525
Police 4,772,217 4,496,447 275,770 4,587,116 3,000 4,590,116 7,880 4,597,996 $20,830 for drug task officer, reduction of $13,282 for heavy equipment
charges; flood expenses of $332
Police Communications 543,072 539,763 3,309 522,213 522,213 522,213
Fire 2,735,009 2,717,947 17,062 2,869,190 30,000 2,899,190 3,053 2,902,243 Flood incident seasonal staff and overtime costs
Public Works & Streets 3.,552,133 3,357,816 194,317 3,649,854 3,649,854 2,707 3,652,561 Flood incident seasonal staff and overtime costs
Transportation & Parking 4,629,449 4,458,923 170,526 4,701,320 4,701,320 4,701,320
Facilities 3,723,070 3,308,598 414,472 3,872,255 3,872,255 3,872,255
Library 825,745 808,649 17,096 805,119 805,119 805,119
Economic Development 1,524,634 1,515,625 9,009 1,415,886 1,415,886 60,000 1,475,886 Council approved $1 OK for Bravo! and $50K for Ski Museum
Total Expenditures 29,206,804 27,241,139 1,965,665 28,855,088 153,000 29,008,088 107,888 29,115,976
Revenue Over (Under) Expenditures (463,075) 420,532 883,607 240,000 95,000 335,000 (64,003) 270,997
$3.66M Transfer of General Fund fund balance for W. Vail Fire
Transfer to Capital Projects Fund (3,659,000) (90,000) (3,749,000) (3,749,000) Station construction; $90K transfer of Library donations for use
toward new self check system
Investment in Employee Home Ownership Progr (250,000) (250,000) - (240,000) (240,000) (240,000)
Total Expenditures 29,456,804 27,491,139 1,965,665 32,754,088 243,000 32,997,088 107,888 33,104,976
Net Change in Fund Balance (713,075) 170,532 883,607 (3,659,000) 5,000 (3,654,000) (64,003) (3,718,003)
Beginning Fund Balance 23,002,885 23,002,885 22,289,810 883,607 23,173,417 23,173,417
bt�o e $ 22,289,810 $ 23,173,417 $ 18,630,810 $ 19,519,417 $ 19,455,414
Annual Revenue 7T5% 83.8% 64.0% 66.5% 66.2%
3- 1 -3 -3-
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2010
2009 2009 Variance 2010 list 2010 2nd Proposed
Amended Actual Fav I(Unfav) Budget Supplemental Amended Supplemental Amended Comments
Revenue
Total Sales Tax Revenue: $ 16,600,000 $ 16,913,338 $ 313,338 $ 16,600,000 $ 16,600,000 $ 16,600,000
Sales Tax Split b/t Can't Fund & Capital Fund 59/41 52148 61139 61139
Sales Tax - Capital Projects Fund $ 6,840,000 $ 8,251,795 $ 1,411,795 $ 6,474,000 $ 6,474,000 $ 6,474,000
Use Tax 700,000 713,582 13,582 500,000 500,000 100,000 600,000 Based on YTD collections of $75K over budget plus $25K for remainder
of the year
Federal Grant Revenue 120,834 (120,834) 2,508,015 2,520,485 5,028,500 5,028,500 Transit center gmnt:$5.OM; $28.5K for Police Live Scan interface software;
2011: $828K for bridge reconstruction, $600K buses
Other State Revenue 24,000 24,000
Lease Revenue 188,550 201,450 12,900 184,500 184,500 184,500 Per Vail Commons commercial & residential leases
Employee Housing Fee -In -Lieu 186,000 72,425 (113,575) - - 100,000 100,000 Based on YTD collections from Ramshom & Meadow Drive renovation
$11,300 reimbursement of Timber Ridge legal expense and $33,800
additional reimbursement from Solaris and Four Seasons for
Project Reimbursement 187,000 246,858 59,858 - 664,000 664,000 45,100 709,100 stmetscape.; $444K for Reimbursement for stmetscape work done in 2009
during redevelopment projects: ($275K from Solaris and $169K from Four
Seasons); $200K reimbursement from Eagle County for a portion of the 1 -70
Fiber Optic installation; Bald Mtn berm $10K ERW &S & $10K nei hbors
Sale of Arosa Duplex / CGOL loan repayment 775,000 775,000 41,000 816,000 Based on actual sales price
Earnings on Investments and Other 18,750 109,605 90,855 18,000 18,000 18,000
Total Revenue 8,241,134 9,619,715 1,378,581 10,459,515 3,184,485 13,644,000 286,100 13,930,100
Expenditures
Land / Property Purchases
Capital Maintenance Expenditures
Bus Shelters 27,000 21,085 5,915 27,000 27,000 27,000 Annual maintenance of town bus shelters
Parking Structure 540,000 325,380 214,620 486,000 - 486,000 486,000 2010 includes repair of ventilation, fire system, painting & rust control,
concrete and joints
Re-appropriated '09 funds and utilize savings from parking structure projects
Facilities 679,500 263,423 416,077 473,000 600,000 1,073,000 1,073,000 to address deferred maintenance following study and prioritization of town's
aging facilities; $17K library tap fee
Per Council's approval April, 2010 as part of long -term capital plan;
Library Roof Replacement 500,000 500,000 originally budgeted in 2014 but due to leaks Council agreed to move th
project up
Building Remodels 49,500 - 49,500 - - _ - Transfer 2009 funds to Creekside Housing to address continued issues of
plumbing, electrical and now asbestos
Creekside Housing Improvements 54,000 46,918 7,082 54,000 56,582 110,582 110,582 Utilized savings from Building Remodels to address continued issues of
plumbing. electrical and now asbestos inside units
Vail Village Inn Condo Roof (TOV Portion) 17,000 17,000 17,000 TOV's portion of special assessment for new roof on VVI Plaza condo
building
Street Light Improvements 67,500 65,765 1,735 67,500 67,500 67,500 New street lights and refurbish residential lightin
$3,440 temporary repairs to bridges from flood incident; On -going
Capital Street Maintenance 1,337,087 1,317,330 19,757 730,000 - 730,000 3,440 733,440 maintenance to roads and bridges including asphalt overlays, patching and
repairs
Flammable storage / Mag Chloride containment 16,560 16,560 - - - _ Secondary containment around Mag tank / remove glycol tank to meet
containment requirements; This is a compliance issue.
Fire Truck Rebuild / Refurbish - - - - 570,000 570,000 570,000 New fire truck for W Vail station - moved forward from 2011 to place order;
delivery expected 2011
Audio Visual ( Councl video,Security, PD car video) 61,150 35,271 25,879 8,000 25,879 33,879 33,879 09 re- appropriated for Council chamber for fixed cameras and potential
technology equipment for Council; 10 police car cameras
Document Imaging 154,699 136,421 18,278 110,000 20,592 130,592 130,592 09 reappropriation to continue historical scanning; Annual maintenance,
scanning, licensing and contract position thm 2011
Upgrade Microsoft products on all equipment, replacement PC's, server
Software Licensing 20,200 12,382 7,818 37,000 - 37,000 37,000 upgrades, AS400. These upgrades occur every 3 -5 years on a rotation
schedule
3 -1 -4 4-
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2010
2009 2009 Variance 2010 list 2010 2nd Proposed
Amended Actual Fav I(Unfav) Budget Supplemental Amended Supplemental Amended Comments
Hardware Purchases 84,380 68,221 16,159 45,000 48,000 93,000 93,000 09 re- appropriated for purchase of two backup appliances - utilize savings
from Data Center and Website unspent 2009 funds to help cover
Data Center (Computer Rooms) 47,500 33,598 13,902 15,000 - 15,000 15,000 Fire suppression in computer rooms; maintenance, security and power
systems for 3 rooms
Website and e- commerce 28,500 28,500 1 12,000 1 12,000 12,000 Internet security & application interfaces; website redevelopment
To complete project relating to web access to the town's GIS information;
Comm Dev ArcGIS System 52,000 20,899 31,101 10,000 15.700 25,700 25,700 includes purchase of "base data" from Eagle County and consulting services
to develop applications for the system
Fiber Optics in Buildings 15,000 7,273 7,727 21,000 21,000 21,000 Cabling / Network Infrastructure; to repair, maintain & upgrade
Network upgrades 18,300 16,014 2,286 30,000 30,000 30,000 Computer network systems - replacement cycle every 3-5 years
Computer Aided Dispatch (CAD) / RMS Project 51,650 41,769 9,881 55,000 55,000 55,000 County-wide "Computer Aided Dispatch /Records Mgmt System"
Comm Dev Interactive Permit software 25,000 - 25,000 200,000 25,000 225,000 225,000 Upgrade of Permit Plus software; $25K re- appropriated for consultant to
identify system requirements, etc.
Live Scan Interface software (Police) - - - 28,500 - 28,500 28,500 Funded by grant above; Links our Live Scan software to other agencies
Library Self -Check System 90,000 90,000 90,000 Funded by Library donations collected over the years
Vehicle Expansion 34,730 34,730 2009 continued set up of Police Volvos $16K; Forklift for PW $18K
Maintenance Paid for by Capital Fund 3,364,256 2,463,039 901,217 2,409,000 1,468,753 3,877,753 503,440 4,381,193
Capital Replacement Expenditures
West Meadow Drive 600,683 520,539 80,144 64,389 64,389 18,800 83,189 $18.8K Four Seasons streetscape; see reimbursement above
$15K Solaris streetscape; see reimbursement above(total Solaris work &
Village Sfreetecape 764,706 312,317 452,389 300,000 452,389 752,389 15,000 767,389 reimb $290K); Future work includes Covered Bridge (heat and /or safety) for
$150K; Finish Vail Valley Drive to Gold Peak $150K; Replace newspaper
boxes $100K
Neighborhood Road Reconstruction 200,000 20,531 179,469 1,100,000 179,469 1,279,469 (850,000) 429,469 Project savings; Overhaul residential streets (Mill Creek Circle);
Construction split between 2010 and'l l
Overhaul residential bridges (Matterhorn Bridge) - 2010 design with
Neighborhood Bridge Reconstruction 150,000 - 150,000 - 150,000 150,000 150,000 construction in 2011; Delayed design to coincide with COOT "s matching
grant schedule
Fire Breathing Apparatus 180,000 180,043 (43) - _ _ Replacement of all (30) cylinders /compressors; Older model currently used
not effective or safe
Parking Entry System / Equipment 145,000 118,388 26,612 - - - 13,000 13,000 Purchase 1 add - I ticket dispensor to allow public use of value pass lot
Office Equipment> $5,000 9 9 1 000
Generator- Municipal Building / Dispatch 20,124 19,960 164 2009: work finished up in 2009 / balance due on a contract
$30K for spare parts on new hybrid buses - stocking parts reduces down8m
Replace Buses 173,400 23,174 150,226 2,199,600 83,614 2,283,214 2,283,214 when buses need servicing; Remainder will go for new buses in 2010 (6
regular buses); 2011 2 Hybrid buses
Replacement Paid for by Capital Fund 2,242,913 1,194,952 1,047,961 3,599,600 929,861 4,529,461 (803,200) 3,726,261
Property Tax Increment - Reserved 441,000 441,000 Use in 2010 toward construction of the West Vail Fire Station
Other Improvements
West Val Fire Station 300,000 102,548 197,452 2,800,000 197,452 2,997,452 2,800,000 51797,452 Appropriate full amount of original budget in 2010 (originally split
between 2010 and 2011)
Arms Drive - Duplex for Employee Housing 770,000 517,681 252,319 - 280,338 280,338 8,020 288,358 Development project for deed - restricted housing -based on construction
contract approved by Council; total project cost $806,039
Buy -down Program 500,000 261 238,118 314,000 238,118 552,118 552,118 Re- appropriated to help fund purchase of Red Sandstone parking lot
Buy -down Program Funded by Pay -in -Lieu - - 186,000 - 186,000 186,000 Funding for the buy -down program from developers electing the employee
housing pay -in -lieu option
Variable Message Signs 190,973 62,320 128,653 65,000 128,653 193,653 193,653 Re- appropriated '09 funds for wayfinding signs installation (W, Main Vail
round about & Four Seasons: '10/11 Solaris
$300K was allocated in 2009 for utility and drainage work to accorodate
1 -70 Noise 300,000 18,320 281,680 251,639 131,541 383,180 383,180 berm near Bald Mtn townhomes; project was delayed while obtaining
approvals from COOT and homeowners' agreement extension; $101.5K to
relocate water line under berm
7/20/2010
3- 1 -5 -5-
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2010
2009 2009 Variance 2010 1st 2010 2nd Proposed
Amended Actual Fav I(Unfav) Budget Supplemental Amended Supplemental Amended Comments
1 -70 Fiber Optics 168,781 158,623 10,158 - _ _ _ 2009:Town has fiber optic connection to 1 -70 corridor for improved public
safety communications
Underground Utility improvements 156,000 147,221 8,779 - _ _ Transfer of utility lines from above ground to underground; offset by $156K
revenue above from Holy Cross
Expenditure related to impact fee paid by Manor Vail development; Keep
Manor Vail Street Plan 83,800 - 83,800 - 83,800 83,800 83,800 funds in budget due to developer agreement; intent is for streetscape in that
neighborhood
Chamonix Area Planning 30,000 1 20,265 9,735 50,000 50,000 1 50,000 INext phase of Chamonix area planning / engineering
LH Parking Structure Redevelopment 5,000 3,460 1,540 - _ _ Final expenditures regarding this RFP; offset by reimbursement in revenue
above
Fire Impact Fee Nexus study 15,000 15,000 - _ _ _ Nexus study to determine redevelopment impact on Fire Department;
Potential revenue source
Traffic Impact Fee study 30,000 8,355 21,645 21,645 21,645 21,645 Re -ap roprated'09 funds to prepare Exaction ordinance
Timber Ridge Legal2oning 100,000 51,220 48,780 - 48,780 48,780 11,300 60,080 Add'I $11,300 for ongoing legal and other expense -see reimbursement
offset above
Timber Ridge Debt Service Guarantee 925,000 925.000 925,000 925,000 925,000 Annual debt service guarantee - a requirement of TR debt
LionsHead Improvements 34,000 34,000 - - _ _ This is offset by contributions from Vail Resorts and CDOT and covers
completion of the transportation study (currently underway)
S.Fromage Road Relocation 20,000 20,000 - _ _ Study of the Frontage Rd relocation (EverVail) - reimbursed from Vail
Resorts above
Bio -Mass Study 50,000 50,000 Will resubmit when a project is more clearly identified
Total Other Improvements 3,678,554 1,420,895 2,257,659 3,616,639 2,105,327 5,721,966 2,819,320 8,541,286
Total Capital before Financing 9,726,723 5,078,886 4,647,837 9,625,239 4,503,941 14,129,180 2,519,560 16,648,740
Debt Service and Financing
Debt Service on Outstanding Bonds 2,298,121 2,289,492 8,629 2,273,959 2,273,959 2,273,959
Transfer federal grant money to VRA; VRA covering all expenditures for the
Transfer to Vail Reinvestment Authority 120,834 120,834 2,479,515 2,520,485 5,000,000 5,000,000 transit center project; 2011: $390K transfer from collected traffic impact fees
due to VRA
Total Debt Service and Financing: 2,418,955 2,289,492 129,463 4,753,474 2,520,485 7,273,959 7,273,959
Total Expenditures 12,145,678 7,368,378 4,777,300 14,378,713 7,024,426 21,403,139 2,519,560 23,922,699
$3.66M Transfer of General Fund fund balance for West Vail Fire Station
Transfer from General Fund - (3,659,000) (90,000) (3,749,000) (3,749,000) construction; $90K transfer of Library donations for use toward new self
check system
Net Change in Fund Balance ( 3,904,544) 2,251,337 6,155,881 (260,198) (3,749,941) (4,010,139) (2,233,460) (6,243,599)
Beginning Fund Balance 8,981,869 8,981 5,077,325 5,077,325 6,155,881 11,233,206
Ending Fund Balance 5,077,325 11,233,206 i 1 4,817,127 1 1 1,067,1861 4,989,607
7/20/2010
3 -1 -6 6
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
2010
2009 2009 Variance 2010 1st 2010 2nd Proposed
Amended Actual Fav /(Unfav) Budget Supplemental Amended Supplemental Amended Comments
REVENUE
Real Estate Transfer Tax $ 2,420,000 $ 2,513,481 $ 93.481 $ 4,283,000 $ 4,283,000 $ 4,283,000 2010/2011: Ritz, Solaris and Four Seasons: assume 50% sold in each year at 80% of list price
Federal Grants 157,458 157,628 170 - 9,000 9,000 8,000 17,000 $8K Weed management grant; $3K grant from NW COG for regional energy efficiency survey;
$61K grant awarded for Stephen's park restoration
Golf Course Lease 120,000 126,768 6.768 122.000 122,000 122.000 Annual lease payment from Vail Recreation District
Onginal note based on $1.6 M loan at 3.5% over 5 years; Add'I repayment in 2009 due to
VRD repayment for promissory note 341,098 572,000 230,902 343,424 (86,424) 257,000 257,000 project savings of $315K. 2010 adjusted future loan repayment amount to reflect reduced
princip
Intergovenmental Revenue 20,000 22,958 2,958 20,000 20,000 12,324 32,324 $6,324 ECO- Trails grant; $6,000 reimb. For USDA grant to survey 3 counties regarding
solid waste reduction; $20K Lottery proceeds
Project Reimbursements 2.500 53,777 51,277
Recreation Amenity Fees 72.000 72,308 308 10,000 10,000 10,000 Based on actual collections in 2009
Earnings on Investments and Other 81,250 136,150 54,900 40,402 6,000 46,402 46,402 $6K supplement for Winterfest donations; earnings rate of return for2009 & 2010: Based on
.5% return on r is fund balance: 2011 based on I%
Total Revenue 3,214,306 3,655,070 440,764 4,818,826 71,424 4,747,402 20,324 4,767,726
Capital Maintenance Expenditures
Annual Park and Landscape Maintenance 1,298,882 1,145481 153,401 1 1,323,478 1.323,478 9,636 1,333,114 $8,000 weed control; $1,636 seasonal staff and overtime from flood incident
Management Fee to General Fund (5%) 120,000 123,180 3,180 214,150 214,150 1 214,150 5%of RETT Collections -fee remitted to the General Fund for administration
Rec. Path Capital Maint 193,540 123,406 70,134 150,000 20,000 170,000 91,196 261,196 $84,872 repairs due to flood incident; $6,324 stripe rec path per ECO Trail grant;
m letion of sewer lan t bike ath work
Tree Maintenance 109,954 47,111 62;843 65,000 62,843 127,843 127,843 Continued pine beetle / pine needle scale / aspen scale treatment / spruce tree fertilization
Forest Health Management 265,000 189,442 75,558 265,000 265,000 265,000 Pine beetle mitigation in conjunction w/ Forest Service
Street Furniture Replacement 25,983 18,113 7,870 22,500 - 22,500 22.500 Additions and replacement of street furniture and to expand bike rack installations (at approx.
$1,000 per bike rack
Park / Playground Capital Maintenance 110.000 92,399 17,601 115,000 115,000 7.500 122,500 $7,500 repairs due to flood incident; Repair & maintenance of playgrounds, restrooms
Bald Mountain Under ass Maintenance 200,000 200,000 200,000 Reconstruction of retainin wall that su ports bike pat throw h the under as
Alpine Garden Support 55,620 55,620 55,620 55,620 10,000 65,620 $10,000 matching grant off - cycle; $55K Annual support flat with 2009
Black Gore Creek Sand Miti ation 180,569 38 141.632 90 90,000 90,000 Annual support of water protection pro grams
Total Capital Maintenance 2,359,548 1,833,689 525,859 2,500,748 82,843 2,583,591 118,332 2,701,923
Other lm ro ents
Ste hen's Park Stream Repairs 66,000 66,000 66,000 Re -build waterfront area at Stephen's park due to erosion
Meadow Drive Streetscape 411,788 411,788 09 for West Meadow Drive (Library to Vail Road); ongoing costs under contract
Katsos Ranch Bike Path 7,000 5,499 1.501 - - - - 09 for wetland re- vegetation - the last task in resurfacing rec path from Sunburst to E. Vail
Timber Ridge - Buffehr Creek Rd separation 700,000 473,506 226 494 - 15,000 15,000 15.000 Path from TimberRidge to Roost; offset by Federal Grant of approx. $149K; Re- appropriated
'09 funds to plan t trees ins ring fnish ro'ect.
Lionchead to Meadow Dr 202,500 202,500 Im ro rn to existin bike ath alon the stream - cancelled
Trailhead Develo ment / Im rovement 23,200 23,200 Im rove tmilheads; Continued need throw h 2012 one trail er e
ADA Com liance 85,881 46,101 39,780 10,000 15,000 25,000 25,000 Shared costs with VRD - ADA access at recreational facilities
Recreation Master Planning 6,415 5,406 1,009 - - - _ Concept and design of recreation asset improvements; 2008/09 the Vail Golf Course
Clubhouse
Streamwalk ADA & Safet im ments 1.033 1,033 To cover a remainin e n bill
Greenhouse 250000 230,165 19,835 5,000 5,000 5,000 Re -a r riated'09 funds to finish r enhouse irri anon ins rin
Construct widened 6'shoulders along all frontage roads; Re- appropriated '09 funds to finish
Frontage Road Bike Lanes/Trails 150,000 30,732 119,268 - 119.268 119,268 119,268 design work on Blue Cow Chute to E. Vail construction was budgeted in 2010, but now
ushed to 2011
Ford Park Master Plan 300,000 171,983 128,017 200,000 128,017 328,017 328.017 Re-appropriated.'09 funds for ongoing project design relative to master planning; Reduced
2010 from $3.3M to $200K for'ust the continuation of Ford.Park master Ian.
Ford Park Im ro ments 200,000 200,000 Use'09 funds for Ford Park restrooms to be constructed in 2011
Seibert Circle 212,696 194,922 17,774 - 17,774 17,774 17 774 Re- appropriated'09 funds for initial replacement part inventory, which was delayed, ongoing
aintenance is bud eted with General Fund o erations.
Raw Water/ Irri ation Control 371,752 5,259 366.493 366,493 366,493 366,493 To reimburse Ea le River ater & San. for infrastructure outer olf course;
Kayak Take -out 10,000 - 10,000 - 10,000 10,000 10,000 Kayak take -out area along stream (part of One Willow Bridge development agreement and
must be accounted for se aratel
Stream Tract Encroachment Survey 64.881 50,800 14,081 14,081 14,081 14.081 Re- appropriated'09 funds forfinal bills and to complete project
Reconstruction of playground per safety plan; 20 years old; in -house design currently underway
Red Sandstone Park - Per Safety plan 25,000 - 25,000 439,000 25,000 464,000 464,000 and staff working on a plan to deal with parking and ADA requirements; $25K to finish design;
Construction to be re- evaluated in June'10. Delayed due to parking lot discussions
White Water Park 5,000 2,522 2,478 - - - _ 3rd hole / bladder system at Whitewater Park - last part of project is to progrem the water
feature's stem
7/20/2010
3 -1 -7
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
2010
2009 2009 Variance 2010 1st 2010 2nd Proposed
Amended Actual Fav /(Unfav) Budget Supplemental Amended Supplemental Amended Comments
To purchase sculptures, artwork, art programs and events; remainder is re- appropriated each
Public Art - General Programs Art 215,156 27,188 187,968 80,000 141,816 221,816 221,816 year to accumulate enough funds for larger projects; Reduction relates to allocation to
Winterfest now that it is accounted for separatel
Public Art - Morales relocation 125,000 - 125,000 164,728 164,728 164,728 Re- appropriated leftover from Meadow Drive project to put toward the Morales relocation
$39K lus re -a r riation of2009 funds $125K
Public Art - Meadow Drive Entry 85,000 45,272 39,728 See above comment
Public Art - Winterfest - - - 63,446 63,446 63,446 Allocation from current year's appropriation in Public Art general projects of $57K plus $6K
donations received in 2010
Public Art - Operating 84.359 81,861 2,498 85,157 85,157 85.157 APP salary and operating expenses related to RETT
Re-appropriated '09 funds for Frontage Rd medians.. lighting (Four Seasons / =is); Will
Landscape Medians 300,000 109,689 190,311 - 190,311 190,311 190,311 upgrade what those projects have approved by DRB in order to reduce future maintenance
costs
Environmental Sustainability 315,000 209,264 105136 250,000 128,160 378,160 378,160 Environmental projects such as energy efficiency studies of municipal buildings, recycling
etc.
Capital Paid for by RETT Funds 4,151,661 2,102,990 2,048,671 1,064,157 1,470,094 2,534,251 2,534,251
VRD- Managed Facility Projects
Recreation Enhancement Account 120.000 120,000 122,000 120,000 242,000 242,000 Reserve account for olf course improvements - funded by annual lease revenue
Golf Course Irrigation - VRD's portion 1,607,522 1,600,000 7,522 Funds were loaned to VRD in 2009 with payback over 5 ye
:
Course Irrigation 1,446,522 1,286,022 160,500 - 22,000 22,000 22,000 Replacement of inigation system on golf course; 50% split with VRD; Reappropriate for final bill
ment and lands ca in
Golf Course Clubhouse, Starter Shack, etc 542.175 12,724 529.451 33,000 529,450 562.450 562,450 Re-appropriation of '09 funds for remodel of existing clubhouse
Golf Course - Other Improvements 571,237 196,137 375,100 200,000 375,100 575.100 575,100 IRe -appropriation of '09 funds for remodel of existin clubhouse
Dobson Ice Arena 975,993 624,919 351,074 100,000 140,000 240,000 240.000 Re- appropriation of'09 funds for louver system upgrade on roof.
Ford Park / Tennis Center Improvements 115,986 - 1150,986 Re
,986 175,000 115,986 290,986 29 furbishi ng of Ford Park tennis courts, walkways & restroom roof per lease agreement;
delayed due to ark master tannin
Athletic Fields 18,280 18.280 09 irrigation system
Youth Services 164,983 97,907 67,076 25,000 25,000 25.000 09 ADA access and furnaces
G mnastics Center 27,621 27,621 25,000 25,000 25.000 09 retainin walls :'10 mechanical improvements
Nature Center 10,000 10,000 10.000 10 wood open rail fencin
Total VRD- Managed Facility Projects 5,590,319 3,817,709 1,772,610 690,000 1,302,536 1,992,536 1,992,536
Total Expenditures 12,101,528 7,754,388 4,347,140 4,254,905 2,855,473 7,110,378 118,332 7,228,710
Revenue Over (Under) Expenditures (8,887,222) 4,099,318) 4,787,904 563,921 2,926,897) (2,362,976) 98,008) 2,460,984)
l Beginning Fund Balance 1 17,288,265 17,288,265 1 8,401,043 4,787,904 1 13,188,947 13,188,947
Ending Fund Balance 1 $ 8,401,043 $ 13,188,947 1 $ 4,787,904 $ 8,964,964 $ 10,825,971 $ 10,727,963
7/20/2010
3 -1 -8 a
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
2010
2009 2009 Variance 2010 tat 2010 2nd Proposed
Amended Actual Fav / (Unfav) Budget Supplemental Amended Supplemental Amended Comments
Revenue
E911 Board Revenue $ 761,918 $ 753,913 $ (8,005) $ 754,108 $ 754,108 $ 754,108
Interagency Charges 1,157,497 1,150,659 6,838 1,162,231 1,162,231 1,162,231
Town of Vail Interagency Charge 543,072 539,763 (3,309) 522,213 522,213 522,213
Earnings on Investments 5,000 7,946 2,946 5,000 5,000 5,000
Other 76,349 78,860 2,511 3,000 3,000 Reimbursement from Avon P.D. for aircard service
Total Revenue 2,543,836 2,531,141 (12,695) 2,443,552 2,443,552 3,000 2,446,552
Expenditures
Salaries & Benefits 1,753,602 1,691,378 62,224 1,854,062 1,854,062 1,854,062
Operating, Maintenance & Contracts 506,134 441,695 64,439 511,633 511,633 3,000 514,633 Aircard service for Avon P.D.
Voice logger system replacement, continuation of
Capital Outlay 197,750 69,731 128,019 50,000 73,000 123,000 123,000 projectfrom 2009; Reimbursement was rec'd in 2009
and expense originally budgeted in 2009
Total Expenditures 2,457,486 2,202,804 254,682 2,415,695 73,000 2,488,695 3,000 2,491,695
Revenue Over (Under) Expenditures 86,350 328,337 241,987 27,857 (73,000) (45,143) (45,143)
Transfer to Capital Projects Fund -
Beginning Fund Balance 962,344 962,344 1,048,694 241,987 1,290,681 1,290,681
Ending Fund Balance $ 1,048,694 $ 1,290,681 1 $ 1,076,551 $ 1,245,538 1 $ 1,245,538
-9-
7/20/2010
3 -1 -9
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING FUND
2009 2010
Original 2009 Variance 2010 2nd Proposed
Budget Actual FavI(Unfav) Budget Supplemental Amended Comments
Revenue
Business Licenses $ 314,500 $ 317,190 $ 2,690 $ 312,000 $ 5,500 $ 317,500 Estimated revenue increase
Earnings on Investments - 1,215 1,215
Total Revenue 314,500 318,405 3,905 312,000 5,500 317,500
Expenditures
Commission on Special Events 280,000 280,000 - 280,000 280,000
Collection Fee - General Fund 15,725 15,681 44 15,600 500 16,100 5% fee paid for administration
Total Expenditures 295,725 295,681 44 295,600 500 296,100
Revenue Over (Under) Expenditures 18,775 22,724 3,949 16,400 5,000 21,400
Beginning Fund Balance 81,394 83,635 2,241 100,169 100,169
Ending Fund Balance $ 100,169 $ 106,359 $ 6,190 $ 116,569 $ 5,000 $ 121,569
10
7/20/2010
3 -1 -10
TOWN OF VAIL 2010 BUDGET PROPOSAL
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
2010
2009 2009 Variance 2010 1st 2010 2nd Proposed
Amended Actual Fav / (Unfav) Budget Supplemental Amended Supplemental Amended Comments
Revenue
Town of Vail Interagency Charge $ 2,703,886 $ 2,636,688 $ (67,198) $ 2,836,464 $ 2,836,464 $ 2,836,464
Insurance Reimbursements & Other 58,800 124,695 65,895
Earnings on Investments 8,000 14,323 6,323 10,298 10,298 10,298
Equipment Sales and Trade -ins 91,880 77,238 14,642 123,240 1 45,000 168,240 1 168,240
Total Revenue 2,862,566 2,852,944 9,622 2,970,002 45,000 3,015,002 3,015,002
Expenditures
Salaries & Benefits 942,623 947,824 (5,201) 965,912 965,912 965,912
Operating, Maintenance & Contracts 1,155,825 1,013,185 142,640 1,244,911 1,244,911 1,244,911
$36,428 for purchase of two sweepers;
originally budgeted at lesser cost, cut based
Capital Outlay 852,500 612,152 240,348 784,500 230,000 1,014,500 68,428 1,082,928 on trial run need to go back to larger
equipmt; $32,000 to replace two variable
message signs
Total Expenditures 2,950,948 2,573,161 377,787 2,995,323 230,000 3,225,323 68,428 3,293,751
Revenue Over (Under) Expenditures (88,382) 279,783 368,165 (25,321) (185,000) (210,321) (68,428) (278,749)
Beginning Fund Balance 2,063,818 2,063,818 1,975,436 368,165 2,343,601 2,343,601
Ending Fund Balance S 1.975.436 $ 2,343.601 S 1,950.115 $ 2.133280 $ 2,064,852
7/20/2010
3 -1 -11
ORDINANCE NO. 11
SERIES OF 2010
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH
SERVICES FUND, HEAVY EQUIPMENT FUND AND MARKETING FUND OF THE 2010
BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID
ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2010 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
19, Series of 2009, adopting the 2010 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(x) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2010 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ 107,888
Capital Projects Fund 2,519,560
Real Estate Transfer Tax Fund 118,332
Dispatch Services Fund 3,000
Heavy Equipment Fund 68,428
Marketing Fund 500
Total $ 2,817,708
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
Ordinance No. 11, Series of 2010
7/20/2010
3 -1 -12
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 6th day of July, 2010, and a public hearing shall be held on this Ordinance on
the 20th day of July, 2010, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 20th
day of July 2010.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 11, Series of 2010
7/20/2010
3 -I -13
'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 20, 2010
ITEM /TOPIC: First reading of Ordinance 13, Series 2010, an ordinance amending certain
sections within 4 -3, Sales Tax, Vail Town Code; and setting forth details in regard thereto.
PRESENTER(S): Judy Camp
ACTION REQUESTED OF COUNCIL: Approve, approve with amendments, or deny
Ordinance 13, Series 2010, on first reading.
BACKGROUND: Senate Bill 10 -142 was signed by Governor Ritter on March 29, 2010, with
an effective date of August 11, 2010. The bill amends Colorado Revised Statutes 29 -2 -106.1
(2) (a) concerning the process of resolving disputes related to sales tax paid to a local
government. Ordinance No. 13 amends the Vail Town Code to be consistent with the new
legislation. The major change is to allow taxpayers 30 days, rather than 20, to protest a
deficiency notice issued by the Finance Director.
Also, the town's sales tax ordinance is silent concerning the statute of limitations when an
audit or other collection proceeding commences. Ordinance No. 13 clarifies what happens in
this situation by adding the following language: "The commencement of collection
proceedings, including the mailing of a notice of audit, shall toll the running of the statute of
limitations. In the case of mailing of a notice of audit, any such audit shall be diligently
pursued by the Town. For purposes of this Section, "toll" is defined as an interruption of the
running or continutaion of the statute of limitations."
STAFF RECOMMENDATION: Approve, approve with amendments, or deny Ordinance No.
13, Series 2010.
ATTACHMENTS:
Ordinance No. 13, Series of 2010
7/20/2010
ORDINANCE NO. 13
SERIES OF 2010
AN ORDINANCE AMENDING CERTAIN SECTIONS WITHIN 4 -3, SALES TAX, VAIL
TOWN CODE; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the
"Town "), is a home rule municipal corporation duly organized and existing under laws of the
State of Colorado and the Town Charter (the "Charter "); and
WHEREAS, the members of the Town Council of the Town (the "Council ") have
been duly elected and qualified; and
WHEREAS, S. B 10 -142 enacted by the 2010 Colorado General Assembly requires
certain amendments to the Sales Tax, Vail Town Code, as now enacted by the Town; and
WHEREAS, the Town Code is silent concerning the statute of limitations when an
audit or other collection process commences.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO that:
Section 1 . Section 4- 3 -1 -11, Statute of Limitations, of the Vail Town Code is hereby
amended in part as follows (text to be deleted is in strikethr,,, ,nh text that is to be added is
bold, and sections of text that are not amended have been omitted).
4- 3 -1 -11: STATUTE OF LIMITATIONS:
The taxes for any period, together with interest thereon and penalties with
respect thereto, imposed by this chapter shall not be assessed, nor shall any
notice of lien be filed, or distraint warrant issued, or suit for collection be
instituted, nor any other action to collect the same be commenced, more than
three (3) years after the date on which the tax was or is payable, nor shall any
lien continue after such period, except for taxes assessed before the expiration
of such period, notice of lien with respect to which has been filed prior to the
expiration of such period, in which cases such lien shall continue GRIP fr,r „r,o
}ear after the filing of notice thereof. The commencement of collection
proceedings, including the mailing of a notice of audit, shall toll the
running of the statute of limitations. In the case of mailing of a notice of
audit, any such audit shall be diligently pursued by the Town. For
purposes of this Section, "toll" is defined as an interruption of the running
or continuation of the statute of limitations.
The statute of limitations period as set forth hereinabove in this section shall not
apply if:
Ordinance No. 13, Series of 2010
7/20/2010
4 -1 -I
Section 2 . Section 4 -3 -4, Refunds, of the Vail Town Code is hereby amended in part as
follows (text to be deleted is in strikethrA, ,nh text that is to be added is bold, and sections
of text that are not amended have been omitted).
4 -3 -4: REFUNDS:
B. Decision; Hearing: Upon receipt of an application, the finance director shall
examine the same with due speed and shall give notice to the applicant by order
in writing of the finance director's decision thereon. Aggrieved applicants, within
+Wor Q) thirty (30) days after such decision is mailed to them, may petition
the finance director for a hearing on the claim in the manner provided in section
4 -3 -6 -1 of this chapter and may either appeal to the district court in the manner
provided in section 4 -3 -6 -2 of this chapter or to the department of revenue in the
manner provided in section 4 -3 -6 -3 of this chapter. The right of any person to a
refund under this chapter shall not be assignable, except as provided in
subsection C of this section, such application for refund must be made by the
same person who purchased the goods or services and paid the tax thereon as
shown in the invoice of the sale thereof.
Section 3 . Section 4- 3 -5 -1, Recovery of Taxes, Penalty and Interest, of the Vail Town
Code is hereby amended in part as follows (text to be deleted is in strike +hr,,, ,nh text that
is to be added is bold, and sections of text that are not amended have been omitted).
4- 3 -5 -1: RECOVERY OF TAXES, PENALTY AND INTEREST:
2. Promptly thereafter, the Finance Director shall give to the delinquent taxpayer
written notice of such estimated taxes, penalty, and interest, which notice of
assessment shall be sent by first class mail directed to the last address of such
person on file with the Finance Department. Such estimate shall thereupon become
a notice of deficiency. Within +W or,+ 0) thirty (30) days after the notice of
deficiency is mailed, the taxpayer may petition the Finance Director for a hearing in
the manner provided in Section 4 -3 -6 -1 of this Chapter and either may appeal to the
District Court as provided in Section 4 -3 -6 -2 of this Chapter or to the Department of
Revenue as provided in Section 4 -3 -6 -3 of this Chapter.
Section 4. Section 4- 3 -6 -1, Hearings by Finance Director, of the Vail Town Code is
hereby amended in part as follows (text to be deleted is in strike +hr , nh text that is to be
added is bold, and sections of text that are not amended have been omitted).
4- 3 -6 -1: HEARINGS BY FINANCE DIRECTOR:
Ordinance No. 13, Series of 2010
7/20/2010
4 -1 -2
A. Appeal Assessed Tax Amount: An appeal of a notice of assessment issued to a
vendor or taxpayer for failure to file a return, underpayment of tax owed or as a
result of an audit shall be submitted in writing to the finance director within t weRty
R ) thirty (30) calendar days from the date of the notice of assessment. Any such
appeal shall identify the amount of tax disputed and the basis for the appeal.
Section 5. Section 4- 3 -6 -3, Alternate Review by Department of Revenue, of the Vail
Town Code is hereby amended in part as follows (text to be deleted is in strikethre g .1 , text
that is to be added is bold, and sections of text that are not amended have been omitted).
4- 3 -6 -3: ALTERNATE REVIEW BY DEPARTMENT OF REVENUE:
B. Deficiency Notice: When the finance director asserts that sales tax is due in
an amount greater than the amount paid by a taxpayer, then the finance director
shall mail a deficiency notice to the taxpayer by certified mail. The deficiency
notice shall state that additional sales tax is due. The deficiency notice shall
contain notification, in clear and conspicuous type, of the time limit to file a
protest to the notice and that the taxpayer has the right to elect a state hearing
on the deficiency pursuant to Colorado Revised Statutes section 29 -2- 106.1(3).
Any protest to the deficiency notice shall be filed with the finance director
within thirty (30) days after the date of the notice. The taxpayer shall also
have the right to elect a state hearing on the finance director's denial of such
taxpayer's claim for a refund of sales tax paid.
Section 6. If any part, section, subsection, sentence, clause or phrase of this ordinance
is for any reason held to be invalid, such decision shall not effect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would have
passed this ordinance, and each part, section, subsection, sentence, clause or phrase
thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 7. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation that
occurred prior to the effective date hereof, any prosecution commenced, nor any other
action or proceeding as commenced under or by virtue of the provision amended. The
amendment of any provision hereby shall not revive any provision or any ordinance
previously repealed or superseded unless expressly stated herein.
Section 8. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore
repealed.
Section 9. The Council hereby finds, determines and declares that this Ordinance is
necessary and proper for the health, safety and welfare of the Town of Vail and the
Ordinance No. 13, Series of 2010
7/20/2010
4 -I -3
inhabitants thereof.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL
ON FIRST READING this 20th day of July, 2010, and a public hearing shall be held on this
Ordinance on the 3 rd day of August, 2010, at the regular meeting of the Town Council of
the Town of Vail, Colorado, in the Municipal Building of the town.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 13, Series of 2010
7/20/2010
4 -1 -4
'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 20, 2010
ITEM /TOPIC: Citizen Participation.
PRESENTER(S): Public
7/20/2010
T VAIL
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 20, 2010
ITEM /TOPIC: There is a vacancy on the Vail Local Licensing Authority (VLLA) board. KJ
Williams resigned and has moved out of Colorado as of the end of May. This created a
vacancy on the VLLA board and his position is now vacant and needs to be filled, and the term
ends May 31, 2011.
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Staff is requesting the Town Council interview two
interested applicants at the work session and appoint one member to the Vail Local Licensing
Authority.
BACKGROUND: All applicants to the LLA must be citizens of the United States, qualified
electors of the Town of Vail, and have resided in the Town of Vail for not less than two years
preceding appointment, and shall have no direct financial interest in any license to sell
alcoholic beverages or any location having any such license. Duties of the five - member board
include review of all Town of Vail liquor license applications. There is currently one vacancy
on the LLA. The Town received two (2) applications for the vacancy. The Council needs to
interview the applicants at the work session and then make the appointment to the VLLA at the
evening meeting. The applicants are: Jamie Garrett and Richard Puetzer
STAFF RECOMMENDATION: Appoint one new member to the Vail Local Licensing
Authority.
ATTACHMENTS:
LLA letters of interest 072010
Memo to TC re: VLLA vacancy 072010
7/20/2010
Page 1 cif' 1
Lorelei Donaldson - Liquor Board Applications
From: "Jamie Garrett"
To:
Date: 6/25/2010 6:44 PM
Subject: Liquor Board Applications
Attachments:
Dear Ms. Donaldson,
I was recently contacted by Cody Kennedy in reference to your recent opening on the Liquor Board. I have
currently been living in West Vail for the past two and a half years and am very interested in increasing my level of
community involvement. As a member of the management team of the Sonnenalp Resprt of Vail, it is important to
me to lead by example in and out of the work place. I'm very interested in applying for the position and hopefully
able to offer my many years of hospitality experience as needed to the wonderful community in which I reside.
Coincidentally, I was just recently acknowledged by The Sonnenalp Community Involvement Committee for
outstanding contributions to our community.
Is this application available online or should I stop by your office to pick one up? I've attached a copy of my
resume for your viewing pleasure.
Thank You for your time,
Jamie Garrett, CSW
Sommelier
Sonnenalp Resort of Vail
A Member of the Leading Hotels of the World
www.sonnenalp.com
jgarrett ra sonnenalp.com
970 479 5477 direct
970 479 5457 fax
*Please join the Sonnenalp in conservation efforts. Print this email only if necessary.
1979 . — 2409 Happy Anniversary to the Sonnenalp Resort of Vail.
Celebrating 34 years of unparalleled Bavarian Hospitality and Gemuttichkeit in the heart of Vail Village
7/20/2010
trle:IJC :\Documents and Settings\Administratc rl�oVal Settin, gs\Tenlp\XP,grpwisel4C"24F91... 7/8/2010
2655 Larkspur Lane Unit A
Vail, Colorado 81857
phone: (B7D)3O8-2781
emai|�jamie0garreKwinma.omn
OBJECTIVE: Towork in a position requiring the utilization of highly effective communication skills with an emphasis ranging from strategic planni
ko daily operations.
EMPLOYMENT
2007'Cumnn( YVme Program Director, Summelior& Food and Beverage Manager On Duty, Sunnena|p 8eomt of Vail, Vail. Co. A
member of Loading Hotels of the World, Manage wine programs o( all dining nuUeio� Ludm|0'u, Swiss Chalet, King's
Club, Bully Ranch, Bailata at the Sonnenalp Golf Course, In Room Dining & Banquets. |n addition work with
Conference Services on a daily basis to insure our guests' group needs are being satisfied. Insure LHVV and Court of
Master Sommelier standards are being practiced,
2006'2007 Wine Program Director, B|uehuur. Portland, OR. www.bluehouronline.com Curate and maintain wine program mo well ao
assisting mmanagement.
2005'2806 Server /Sommo|lor.Lm Tour Restaurant. Vail, CO. Voted by Vail Daily readers 'best restaurant' Wine
Spectator's Award of Excellence recipient.
2004'2005 Sommelier / Restaurant Manager, Wine Cask. Santa Barbara, CA. www.winecask.com Our list has been o Wine Spectator
Grand Award recipient since 1984. Responsibilities include daily operations for two restaurants and sales in the retail wine
store. Managed a staff of 75+ employees. (18 month relationship) Over 3,000 selections and 25,000+ bottles represented
m the cellar- One of the top 88 wine lists in the world by Wine Spectator.
2003'2004 Server / Sommelier, Lo Tour Restaurant. Vail, CO� Voted hy Vail Daily roadom`'�m� food in the vmUay
regardless o(pr)oe''. and second for "best service~ Wine Spectator's Award of Excellence recipient
2080'2003 Sorver/ Private Events Captain, B|uehour. Portland, 0q,
"Instant hit' in the Pearl, mominQ "inventive" but"surprisingly unpretentious' French-Italian-Med cuisine... (Zm0m\Survoy)
Gourmet Magazine calls Biunhour1he most exciting restaurants inPnrtlond^ with "the most sophisticated food in town.~
Winner of the Monterey Wine Festival's best fewer than 15O bottle lists.
1998-2000 Server. Poley'a Place Bistro and Bar- Portland, Or.
For a 'pe0ect experience", most places pale next to this "touch of class" NW-French bistro in a charming converted house
in Northwest , ..(Zogod Survey) Voted 10Q& Restaurant of The Year by The Oregonian- Chef Vilo|y Paley received the
James Beard Best Chef in the North West Award in spring o/2OU5-
2001 -Current Freelance consultant. Garrett Wines- Vail. CO.
Consultation on wine lists, offered small wineries independent brokerage, and created my own wine label that produced 5O
cases of 2001 Pino\Noir
2O01'2003 Ransom Wines and Spir[tm, Pod[mnd, OR-
Executed marketing, sales, delivery, and billing services.
2000, 2002 Harvest Cellar. Patricia Green Cellars, Nawborg, 0R.
2003.2006 Responsibilities included almost all aspects of production for an 8,000 case winery.
2007,2008
2001 HamestCaUar Patton Valley Vineyards, Gaston, OR.
Responsibilities included almost all aspects of production for a 1,200 case winery,
7/20/20l0
Honors, Acknowledgements and Achievements
• Pebble Beach Food & Wine, Guest Sommelier 2007, 2008
• San Francisco Chefs. Food. Wine, Guest Sommelier, 2000
• Dueling Sommelier Series "Move over Iron chef... Portland's Dueling Sommelier Dinner Series" 2007
• Portland Center Stage Great Wine Tour Host Committee & Guest Sommelier 2007 & 2008
• Court of faster Sommeliers, Certificate Examination. 2108
• Court of Master Sommeliers, Introductory Examination. 2002
• Society of Wine Educators, Certified Specialist in Wine 2009
• International Pinot Noir Celebration, Matres d'Hotel. 2006, 2003, 2002, 2001.2000.
• Metropolitan Family Services Classic Wine Auction, Sommelier. 2003, 2002
• James Beard Portland Dinner of the Decade, Wine Committee, Sommelier. 2002
• Published wine reviews in Wine Adventures Magazine
• American Express Briefings contributor 2005
• Successfully completed the Paris Marathon. 2001
7/20/2010
6 -1 -3
BMRS*� - Business & Marketing Research Services
Research Analysis Planning.
June 26, 2010
Vail Town Council
ATTN: Lorelei Donaldson
Town Clerk
75 South Frontage road
Vail, CO 81657
Dear Ms. Donaldson:
I am writing to express my interest in filling the vacancy on the Vail Local Licensing
Authority. I am a 12+ year full -time resident of the Town of Vail and am interested in
being more active in the community.
My background includes 35+ years of business experience in marketing and market
research at both the field and corporate levels. I have worked in regulated and non -
regulated industries and often have interacted with local community governments as part
of my responsibilities.
I currently work as a market research consultant as well as a full -time ski instructor for
Vail Resorts. Additionally I work part -time during the summer at the Vail Golf Club. As
a market research consultant I have conducted numerous research projects for local
businesses and special events.
A copy of my resume is attached. For more detailed information, please refer to my web
site, located at www.bmrs- research.com
I look forward to hearing from you.
Best regards,
Richard C. Puetzer
Attachment
7/20/2010
6 -1 -4
RICHARD C. PUETZER
2692 Kinnikinnick Court
Vail, CO 81657 USA
Phone /Fax: (970) 476 -2367
E -mail: dpuetzer@aol.com
aol.com
Management Executive with 35+ years experience in business and marketing management; business research and planning, and
customer service.
♦ Achieved growth rates in excess of cable industry trends in 1989 - 1994
t Experience in wired and PCS telephone, and domestic and international cable TV
♦ Tactical implementation and strategic planning experience
♦ Successfully worked with a variety of businesses and industries as project manager /consultant
Hands -on marketing and Business management resulting in increased sales and budgetary savings
♦ Developed and conducted market research for product planning and pricing decisions
Wrote, developed and directed radio and television advertising commercials and campaigns.
t Developed and implemented marketing plans for viral and urban communities.
Redesigned Wisconsin Telephone /Wisconsin. Electric Joint Used Pole Study for a savings of $50,000.
♦ Performed Multivariate Demand Analysis of Custom Calling Features for Wisconsin Bell
♦ Conducted market segmentation analysis and mapping via Map Info GIS software for PCS Primeco.
Experienced market research and strategic planning in free market and regulatory driven environments
s Developed and conducted market research surveys, focus groups and market analyses
• Wrote strategic business plans on company wide issues in cable television
+ Conducted due diligence reviews of cable systems being considered for acquisition
+ Conducted multivariate market segmentation study of long distance residential users for Mountain Bell
+ Performed Station Apparatus Inventory and Exempt Material Usage Studies for Wisconsin Bell
• Constructed a strategic plan for the development and integration of a prospective customer database for PCS telephone.
+ Developed cell site coverage strategy for PCS telephone business
Developed strategic marketing plans and business analyses for international and domestic cable TV operations.
s Developed the strategic business plan for a Constanta, Romania independent TV station.
♦ Wrote Business Plans for Internet start -up companies.
Team oriented leader focusing on individual assignments to maximize strengths and minimize weaknesses for team success.
♦ Replaced geographic management structure with product management organization
+ Centralized direct sales to increase productivity and reduce costs.
• Assigned supervisory responsibilities to broaden staff experience and expertise.
Developed team and individual goals and objectives.
PROFESSIONAL EXPERIENCE
Nov. 1994- PROJECT MANAGEMENT /CONSULTING Milwaukee, WI
Present & Vail, CO
Self employed as a project manager /consultant in marketing and business
strategic planning, market analysis and marketing research and management.
Work concentrated in the areas of domestic/international cable TV, PCS wireless
Telephone, market research and Internet startups. Clients include Coaxial International Consulting
(USWest - Spain and The Czech Republic), PrimeCo Personal Communications Services,
TCI Telecommunications, Inc., TwentyTen Research, Inc. and Citizens Democracy Corps
(Channel 57 Plus in Constanta, Romania plus secondary projects for smaller companies in Bucharest).
Also, conducted numerous smaller projects.
7/20/2010
6 -1 -5
Mar. 1982- TIME WARNER CABLE Stamford, CT
Oct. 1994
Vice President - Marketing (July 1988 - October 1994) Appleton, WI
Responsible for marketing, direct/contact sales, ad sales, telemarketing, local
origination and commercial production for 1 I8k customers in rural and urban
communities. Supervised 45.
,director - Customer Service and Guide Dvlpmt. (April I987 - June 1988) Denver, CO
Implemented "Indicators of Quality Service" across 55 cable systems and managed a
cable guide with a circulation of 283,000 across 15 rural and small city cable systems.
Corporate Marketing Manager (July 1984 - April 1987) Denver, CO
Wrote strategic plans, developed promotion kits, and did due diligence reviews.
Group Marketing Manager (June 1983 - June 1984) Denver, CO
Supervised the marketing activities in 60 Waal and urban cable systems,
reviewed budgets, set goals.
Consumer Research Manager (March 1982 - May 1993) Denver, CO
Coordinated & conducted marketing, advertising and customer research; supervised 3.
Sept. 1979- MOUNTAIN BELL Denver, CO
Feb. 1982
Research Analyst - Research and Statistics Group
Conducted marketing, public opinion, customer service and advertising research;
managed budgets up to $50,000.
May 1975- WISCONSIN BELL Milwaukee, WI
Aug. 1979
Staff Specialist - Business Research (Feb. 1978 - Aug. 1979)
Conducted and supervised marketing, advertising, customer service, employee and
public opinion studies and miscellaneous business research; provided statistical and
sampling design consulting for engineering and accounting studies; supervised 6.
Business Research Analyst (May 1975 - Jan. I978)
Conducted marketing, advertising, customer service, employee, public opinion and
miscellaneous business research.
Jan. 1974 - MANPOWER TEMPORARY SERVICES, INC. Milwaukee, WI
Dec. 1974
Marketing Analyst
Designed and conducted survey research; managed research budgets up to $25,000;
interfaced with data processing to interpret market trends; provided input to marketing
and advertising mangers for marketing programs and promotions.
EDUCATION
Bachelor of Business Administration - Marketing: Wisconsin State University - Oshkosh
Masters of Business Administration: Marquette University
PERSONAL
Hobbies and Activities: Playing saxophone, golf, tennis, hiking, motorcycling, alpine and telemark skiing.
Volunteer Work: Vail Associates: Blind Skier Guide, 1997 -2000; Community Guest Services, 1999 -2005. USAID
sponsored. Citizens Democracy Corps, Volunteer Business Consulting in Romania, 1997 — 1998; Rotary International.
7/20/2010
6 -1 -6
7 _ +_
MEMORANDUM
TO: Town Council
FROM: Lorelei Donaldson
DATE: July 20, 2010
SUBJECT: Appointment of a Vail Local Licensing Authority (VLLA) Applicant
There is currently one vacancy on the VLLA. The Town received two (2) applications for the
vacancy. Staff requests the Council interview each applicant at the work session and then
appoint one applicant to the VLLA at the evening meeting. KJ Williams resigned in May as he
was moving out of town.
The applicants are as follows:
Jamie Garrett
Richard Puetzer
Staff requests that the Town Council appointment one person to fill the remaining term of KJ
Williams, which ends May 31, 2011.
7/20/2010
6 -2 -1
*ViAl
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 20, 2010
ITEM /TOPIC: Library Roof review and bid award.
PRESENTER(S): Greg Hall
ACTION REQUESTED OF COUNCIL: Approve and award Library Roof Replacement
contract.
BACKGROUND: Per Council direction, staff evaluated alternatives and feasibility of different
roof systems at the Vail Library.
1. Regardless of type of roof selected, there are items that remain unchanged in the scope of
work. Removal of the old roof, new insulation, roof layers, and flashing fall into this category.
2. To stay with what's existing, it requires reinstallation of roofing layers, insulation, drainage
mat, flashing, parapet wall caps, drainage improvements and re- seeding. A thirty year
warranty will be provided.
3. To go with a different roof system, the new building code requirement on snow load would
have to be met (75 Ibs /s.f. to 100lbs /s.f.). A structural engineer would need to evaluate the
building and potentially propose structural changes to the building to accommodate this
change. This could increase costs substantially.
4. To design a different roof system that takes into account the parapet walls, the glass
atrium, and aesthetics would be quite challenging. Again, costs would increase.
5. A different roof system would require the installation of temporary weights to the roof slab
to keep the post- tensioning cables in place. These weights would have to be removed as the
framing is constructed.
6. A built -up asphalt or membrance roof is an alternative, but additional weight would have to
be added to keep the cables in place. Soil is the most cost effective method of adding weight
which ends up being what currently exists.
Based on the evaluations, staff would like to proceed with bid award. The bids were as
follows:
Weathercraft Company of Colorado Springs $368,286
B &M Roofing of Colorado $385,400
Alpine Roofing Company $391,250
After bid clarifications, staff determined that B &M Roofing provided the most detailed scope of
work, dirt removal plan, temporary waterproofing plan, roof profile, and material samples.
B &M Roofing has the best grasp of the project requirements on this fairly delicate project.
Budget for this project is $500,000, but staff believes it can be done for approximately
$400,000.
STAFF RECOMMENDATION: Proceed with replacement of Library roof as it currently exists
and award the roof replacement contract to B &M Roofing.
7/20/2010
'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 20, 2010
ITEM /TOPIC: The 2010 budget includes $570,000 for the purchase of a new fire engine
which will be housed in the East Vail fire station, to replace the existing East Vail fire engine
which will be moved to the new West Vail fire station. In 2012/2013, as part of a 15 year
replacement plan, the engine moved to West Vail will be replaced.
PRESENTER(S): Mark Miller
ACTION REQUESTED OF COUNCIL: Pierce Manufacturing /Front Range Fire Apparatus
provided the lowest competitive bid that met fire department specifications. The engine will
take approximately nine months to build. Staff is asking Council to approve the bid award to
Pierce /Front Range Fire Apparatus for $568,072. TOV will receive a discount of $9,366 for
pre - payment of the chassis ($312,195 in January 2011). An additional discount of $3,788 will
be given if final payment is made at time of final inspection in February 2011. Total discounts
of $13,154 will be applied to the purchase of associated loose equipment for the apparatus,
including; hose, extrication tools, lighting, fans, radios, etc. Staff is asking that Council allow
the use of the total budgeted expenditure of $570,000 for the apparatus and essential
equipment. Although the applied discounts of $13,154 will not be sufficient to purchase all
equipment needed, we will work with the manufacture to further value engineer the apparatus
in an effort to save additional funds that can be utilized for equipment.
BACKGROUND: Competitive bids were received from six (6) different fire apparatus
manufactures for a new fire engine. Three of the bids did not meet fire department
specifications. The three approved manufactures gave bids of; $584,240, $584,081 and
$568,072. Pierce /Front Range Fire Apparatus had the low bid of $568,072. The apparatus
committee worked for four months the design an engine that would meet our operational
needs, and yet be the most cost effective for the department /TOV.
STAFF RECOMMENDATION: Approve bid award (as recommended by staff) to Pierce /Front
Range Fire Apparatus in the amount of $568,072, and allow discounts to be utilized to
purchase associated equipment, including, hose, extrication tools, appliances, lighting, etc.
Staff is asking to utilize the full amount as budgeted, of $570,000.
7/20/2010
7. 4-0. 1 U.u�
I am Bill McEnteer, Sales M anager for Max Fire Apparatus based in Castle
Rock, Colorado.
We represent Rosenbauer America, a manufacturer of fire apparatus with
facilities in Minnesota, South Dakota and Nebraska.
In May the City of Vail solicited bids for a new fire apparatus_
Max Fire Apparatus and Rosenbauer America /General believe;
• The RFB was a flawed process.
• The RFB contained competing requirements that could not be realized_
• Request for clarification of the City's priorities resulted in inaccurate
information being received and acted upon.
• The procurement was re bid with revised requirements representing far
less than a 10% change in cost from o rigin al requirements.
• Bidders had the opportunity to change their pricing in response to the
results 4 weeks earlier on a nearly identical specification.
• We received direction to make changes to our proposal that increased cost
and was not required of the other vendors.
• We have requested copies of the bids for review to make a determination of
whether grounds for a formal protest exist.
We do respect the City's right to purchase the products they desire_ However, if
the problems in the process have influenced the outcome unduly, it deserves
review and due diligence_
The results of the first bid were as follows:_
• Max Fire/Rosenbauer: $581,771-00 (Included Equipment)
• Pierce: Truck 1: $632,669 Truck 2: $619,705 (Included Equipment)
KME: $572730.00 (No Equipment)
• Precision Fire: $576,855 (No Equipment)
The rebid resulted in the following:
• Classic Fire: $614,000
• Seagrave: $587,403
• Precision: $555,511
• Pierce: Truck. L $568,072 Truck 2: $584,40
• Max Fire/Rosenbauer: $584,081
Thank you for your time_
P.O. Box 1658
Castle Rock, CO 80104
Office: 303 - 814 -8746
,AA Fax: 3 03-814-8697
Max Fire Toll Free: 8 77 - 251 -2147
ruling So /ulions
Cell: 970- 618 -7747
Bill MCEnteer Email: bmcenteer@maxfire.com
Sales Manager
'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 20, 2010
ITEM /TOPIC: Resolution No. 20, Series of 2010, A resolution approving the purchase of real
property in the Town of Vail legally described as A Part of Lot 9, Block 2, Vail /Potato Patch,
according to the map thereof recorded at Reception No. 129527, in the office of the Eagle
County, Colorado, Clerk and Recorder, and setting forth details in regard thereto.
PRESENTER(S): Matt Mire
ACTION REQUESTED OF COUNCIL: Approve, Approve with Modifications or Deny
Resolution No. 20, Series of 2010.
BACKGROUND: The Town of Vail has an opportunity to purchase property legally described
as A Part of Lot 9, Block 2, Vail /Potato Patch, according to the map thereof recorded at
Reception No. 129527, in the office of the Eagle County, Colorado, Clerk and Recorder (the
"Property "), more particularly described in the attached Exhibit A of Resolution No. 20, Series
of 2010. The Council's approval of this resolution is required to purchase the Property.
STAFF RECOMMENDATION: Approve, Appove with Modifications or Deny Resolution No.
20, Series of 2010.
ATTACHMENTS:
Resolution No. 20, Series of 2010
Exhibit A
7/20/2010
RESOLUTION NO. 20
Series of 2010
A RESOLUTION APPROVING THE PURCHASE OF REAL PROPERTY IN THE TOWN OF VAIL
LEGALLY DESCRIBED AS A PART OF LOT 9, BLOCK 2, VAIL /POTATO PATCH ACCORDING
TO THE MAP THEREOF RECORDED AT RECEPTION NO. 129527, IN THE OFFICE OF THE
EAGLE COUNTY, COLORADO, CLERK AND RECORDER; AND SETTING FORTH DETAILS IN
REGARD THERETO.
WHEREAS, the Town of Vail (the "Town "), in the County of Eagle and State of Colorado is
a home rule municipal corporation duly organized and existing under the laws of the State of
Colorado and the Town Charter (the "Charter"); and
WHEREAS, the members of the Town Council of the Town (the "Council ") have been duly
elected and qualified; and
WHEREAS, the Council considers it in the interest of the public health, safety and welfare
to purchase property legally described as A Part of Lot 9, Block 2, Vail /Potato Patch, according to
the map thereof recorded at Reception No. 129527, in the office of the Eagle County, Colorado,
Clerk and Recorder, and more particularly described in Exhibit A , attached hereto and incorporated
herein by this reference (the "Property "); and
WHEREAS, the Council's approval of this Resolution No. 20, Series of 2010, is required to
purchase the Property.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
1. The purchase of the Property is hereby approved by the Council at the maximum
purchase price of $350,000.00.
2. The Town Manager is hereby authorized to execute, on behalf of the Town, an
agreement to purchase the Property and to take whatever steps are necessary to
complete the purchase of the Property.
3. This resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council
of the Town of Vail held this 20 day of July, 2010.
Dick Cleveland,
Mayor of the Town of Vail, Colorado
ATTEST:
Lorelei Donaldson,
Town Clerk
Resolution No. 20, Series of 2010
7/20/2010
9 -1 -I
Exhibit "A"
PROPERTY DESCRIPTION
A part of Lot 9, Block 2, Vail/Potato Patch according to the map thereof recorded at
Reception No. 129527, in the office of the Eagle County, Colorado, Clerk and Recorder,
described as follows:
Beginning at the southwest corner of said Lot 9, also being a point on the northerly right
of way of Interstate Highway No. 70; thence along the west line of said Lot 9, N05
30'01 "W 174.19 feet to a westerly angle point of the Fourth Supplemental Condominium
Map To Sun Vail Condominiums as recorded in the office of the Eagle County,
Colorado, Clerk and Recorder; thence departing said westerly line and along the
southwesterly line of said Fourth Supplemental Condominium Map To Sun Vail
Condominiums the following three courses: 1) S62 51'25 "E 62.03 feet; 2) S45 40'50 "E
17.53 feet; 3) S29 51'25 "E 89.80 feet to the southwesterly corner of said Fourth
Supplemental Condominium Map To Sun Vail Condominiums, also being a point on said
northerly right of way of Interstate Highway No. 70; thence along said right of way S60
08'35 "W 110.40 feet to the point of beginning, containing 0.244 acres more or less.
7/20/2010
9 -2 -1