HomeMy WebLinkAbout2010-08-03 Agenda and Support Documentation Town Council Evening Session VAIL TOWN COUNCIL
EVENING SESSION AGENDA +`
T (TF Via'
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., AUGUST 3, 2010
NOTE: Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
1. ITEM /TOPIC: Citizen Participation. (15 min.)
PRESENTER(S): Public
2. ITEM /TOPIC: Town Manager's Report.
a. Revenue Update.
b. The Vail Village parking structure expansion over the South Frontage
Road study is estimated to cost $25,000 due to the complexities of the
issues. Because of the location of the structure, the funds we have budgeted
for parking (RETT and VRA funds) are not allowed to be used. We will need
Council to direct staff to use capital dollars to conduct this study. During the
parking update two weeks ago we did not have the cost proposals back from
our consultants. Does Council wish to proceed with this study? (15 min.)
PRESENTER(S): Stan Zemler
3. ITEM /TOPIC: Consent Agenda.
a. Approval of 07.06.10 & 07.20.10 Town Council Minutes.
(5 min.)
4. ITEM /TOPIC: Winter 2010/2011 Parking Operation Plan setting goals,
policies, rates and pass prices. (60 min.)
PRESENTER(S): Greg Hall
ACTION REQUESTED OF COUNCIL: Adopt the Winter 2010/2011 Parking
Operation Plan as presented or with modifications, provide direction where
additional information is needed or has been identified to complete the plan.
BACKGROUND: The Vail Town Council annually adopts a Parking
Operation Plan for the upcoming winter season. In past years a
recommendation was presented by a Parking Task Force. This year the
council directed staff to present a recommendation to them based on input
provided during previous council work sessions.
STAFF RECOMMENDATION: Adopt the plan and direct staff to continue to
8/3/2010
work on the items staff has identified, as well as any items council identifies
also.
5. ITEM /TOPIC: Second reading of Ordinance No. 13, Series 2010, an
ordinance amending certain sections within 4 -3, Sales Tax, Vail Town Code;
and setting forth details in regard thereto. (5 min.)
PRESENTER(S): Judy Camp
ACTION REQUESTED OF COUNCIL: Approve, approve with amendments,
or deny Ordinance No. 13, Series 2010, upon second reading.
BACKGROUND: Senate Bill 10 -142 was signed by Governor Ritter on
March 29, 2010, with an effective date of August 22, 2010. The bill amends
Colorado Revised Statutes 29 -2 -106.1 (2)(a) concerning the process of
resolving disputes related to sales tax paid to a local government. Ordinance
No 13 amends the Vail Town Code to be consistent with the new legislation.
The major change is to allow taxpayers 30 days, rather than 20, to protest a
deficiency notice issued by the Finance Director.Also, the town's current
sales tax ordinance is silent concerning the statute of limitations when an
audit or other collection proceeding commences. Ordinance No. 13 clarifies
what happens in this situation by adding the following language: "The
commencement of collection proceedings, including the mailing of a notice of
audit, shall toll the running of the statute of limitations, In the case of mailing
of a notice of audit, any such audit shall be diligently pursued by the Town.
For purposes of this Section, "toll" is defined as an interruption of the running
or continuation of statute of limitations."
STAFF RECOMMENDATION: Approve, approve with amendments, or deny
Ordinance No. 13, Series 2010.
6. ITEM /TOPIC: Second reading of Ordinance No. 14, Series of 2010, An
Ordinance making supplemental appropriations to the Town of Vail Capital
Projects Fund of the 2010 Budget for the Town of Vail, Colorado; and
authorizing the expenditures of said appropriations as set forth herein; and
setting forth details in regard thereto. (10 min.)
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments the second reading of Ordinance No. 14, Series of 2010.
BACKGROUND: To be provided in a separate memo.
STAFF RECOMMENDATION: Staff recommends that the Town Council
approves or approves with amendments Ordinance No. 14, Series of 2010,
upon second reading.
7.
ITEM /TOPIC: Covered Bridge Deck Replacement with Heated Concrete.
(15 min.)
PRESENTER(S): Greg Hall
ACTION REQUESTED OF COUNCIL: Direct staff to replace the Covered
Bridge decking with snowmelted wood plank stamped concrete decking.
8/3/2010
BACKGROUND: The Covered Bridge connecting Slifer Square and Bridge
Street currently has wood decking that has been significantly worn down and
is in need of replacement. Due to the volume of guests that cross this bridge
and the slick, wet /frozen conditions, which occur due to blowing snow and
moisture tracked onto the wood decking, the town gets many reports of slip
and falls at this location. In order to improve the safety condition on this
bridge staff is recommending heating the bridge deck. In order to accomplish
this, the deck will have to change material to concrete. The concrete can be
stamped and colored to look like wood. The estimated cost of this work is
$115,000.
STAFF RECOMMENDATION: Direct staff to proceed through the Design
Review Board Process to obtain approval of the material change from wood
decking to snowmelted wood plank stamped concrete decking for the
Covered Bridge.
8. ITEM /TOPIC: Resolution No. 21, Series of 2010, A Resolution Expressing
Support for Congressional Wilderness Designation of Seven Separate Areas
on Public Lands Surrounding or Nearby the Town of Vail. (15 min.)
PRESENTER(S): Susie Kinkade
BACKGROUND: This resolution is in support of a proposal currently before
Congress to designate as wilderness portions of the White River National
Forest and surrounding Bureau of Land Management areas in Eagle County,
including several in the vicinity of Vail. Susie Kinkade is requesting the Town
of Vail and Town Council support this proposal by passing this resolution.
9. ITEM /TOPIC: Adjournment. (TBD)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL EVENING SESSION WILL BEGIN AT
6:00 P.M., TUESDAY, AUGUST 17, IN THE VAIL TOWN COUNCIL
CHAMBERS.
8/3/2010
'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: August 3, 2010
ITEM /TOPIC: Town Manager's Report.
a. Revenue Update.
b. The Vail Village parking structure expansion over the South Frontage Road study is
estimated to cost $25,000 due to the complexities of the issues. Because of the location of the
structure, the funds we have budgeted for parking (RETT and VRA funds) are not allowed to
be used. We will need Council to direct staff to use capital dollars to conduct this study. During
the parking update two weeks ago we did not have the cost proposals back from our
consultants. Does Council wish to proceed with this study?
PRESENTER(S): Stan Zemler
8/3/2010
'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: August 3, 2010
ITEM /TOPIC: Consent Agenda.
a. Approval of 07.06.10 & 07.20.10 Town Council Minutes.
8/3/2010
T VAIL
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: August 3, 2010
ITEM /TOPIC: Winter 2010/2011 Parking Operation Plan setting goals, policies, rates and
pass prices.
PRESENTER(S): Greg Hall
ACTION REQUESTED OF COUNCIL: Adopt the Winter 2010/2011 Parking Operation Plan
as presented or with modifications, provide direction where additional information is needed or
has been identified to complete the plan.
BACKGROUND: The Vail Town Council annually adopts a Parking Operation Plan for the
upcoming winter season. In past years a recommendation was presented by a Parking Task
Force. This year the council directed staff to present a recommendation to them based on
input provided during previous council work sessions.
STAFF RECOMMENDATION: Adopt the plan and direct staff to continue to work on the items
staff has identified, as well as any items council identifies also.
ATTACHMENTS:
Parking Memo
Parking Powerpoint
2009 -2010 parking Information
8/3/2010
T VAIL
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: August 3, 2010
ITEM /TOPIC: Second reading of Ordinance No. 13, Series 2010, an ordinance amending
certain sections within 4 -3, Sales Tax, Vail Town Code; and setting forth details in regard
thereto.
PRESENTER(S): Judy Camp
ACTION REQUESTED OF COUNCIL: Approve, approve with amendments, or deny
Ordinance No. 13, Series 2010, upon second reading.
BACKGROUND: Senate Bill 10 -142 was signed by Governor Ritter on March 29, 2010, with
an effective date of August 22, 2010. The bill amends Colorado Revised Statutes 29 -2 -106.1
(2)(a) concerning the process of resolving disputes related to sales tax paid to a local
government. Ordinance No 13 amends the Vail Town Code to be consistent with the new
legislation. The major change is to allow taxpayers 30 days, rather than 20, to protest a
deficiency notice issued by the Finance Director.Also, the town's current sales tax ordinance is
silent concerning the statute of limitations when an audit or other collection proceeding
commences. Ordinance No. 13 clarifies what happens in this situation by adding the following
language: "The commencement of collection proceedings, including the mailing of a notice of
audit, shall toll the running of the statute of limitations, In the case of mailing of a notice of
audit, any such audit shall be diligently pursued by the Town. For purposes of this Section,
"toll" is defined as an interruption of the running or continuation of statute of limitations."
STAFF RECOMMENDATION: Approve, approve with amendments, or deny Ordinance No.
13, Series 2010.
8/3/2010
W ( V �
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: August 3, 2010
ITEM /TOPIC: Second reading of Ordinance No. 14, Series of 2010, An Ordinance making
supplemental appropriations to the Town of Vail Capital Projects Fund of the 2010 Budget for
the Town of Vail, Colorado; and authorizing the expenditures of said appropriations as set
forth herein; and setting forth details in regard thereto.
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments the second
reading of Ordinance No. 14, Series of 2010.
BACKGROUND: To be provided in a separate memo.
STAFF RECOMMENDATION: Staff recommends that the Town Council approves or
approves with amendments Ordinance No. 14, Series of 2010, upon second reading.
ATTACHMENTS:
Ord 14 3rd Suppl
8/3/2010
MEMORANDUM
To: Town Council
From: Stan Zemler
Judy Camp
Kathleen Halloran
Date: July 29, 2010
Subject: 2010 Budget Amendment — Ordinance 14
On Tuesday evening, you will be asked to approve the third budget amendment and
supplemental appropriation of 2010 upon first reading. The following information is a
summary of changes proposed in the attached Statements of Revenue, Expenditures,
and Changes in Fund Balances.
The purpose of this supplemental is to recognize the accounting methodology for
recording the LionsHead Transit Center and other Vail Reinvestment Authority (VRA)
capital projects.
On Tuesday afternoon, Town Council sitting as the Vail Reinvestment Authority Board, is
expected to approve a construction bid for the LionsHead Transit Center. That capital
project will be funded with a combination of a Federal Transit grant ($5.0 million) and by
property tax collected by the VRA. The original 2010 budget included the transit center
and other LionsHead capital projects as direct expenditures from the VRA with a pass -
through of the federal grant into the VRA. The budget was presented this way to
distinguish projects which were eligible for tax increment financing (TIF) through the
VRA. As we move into construction of the LionsHead transit center, we recognize the
town's financial systems are better suited than the VRA's to provide internal controls
over a project of this size and to facilitate recording of the capital asset on the town's
books. The attached ordinance adjusts the town's budget to reflect the way we will
account for VRA funded capital projects in the future with direct expenditures and project
management through the Capital Projects Fund and funding from the Vail Reinvestment
Authority's TIF dollars.
Three VRA funded capital projects are transferred to the Capital Projects Fund budget
with an offsetting inflow of TIF money from the VRA. The money allocated to these
capital projects tie directly to the budget approved for the VRA. Here is a detailed
explanation of the budget adjustment / appropriation:
• Transit Center: 2010 design and construction costs of $5,288,331. This
includes the $5.2M bid to be awarded earlier on Tuesday, and $88K of remaining
design costs that were already in the VRA 2010 budget.
• Welcome Center: $681,350 is the current amount approved for design costs
within the VRA 2010 budget.
8/3/2010
6 -1 -I
• LionsHead Parking Addition: $65,000 is the current amount approved for the
VRA 2010 budget.
• The $5.0 million Federal grant money was already included in the Capital
Projects Fund revenue, but was also shown as a transfer out to the VRA. This
has been adjusted to reflect the fact that the $5.0 million will be spent out of the
Capital Projects Fund for the Transit project, and not transferred to the VRA.
• $1,194,681 will be transferred from the VRA to the Capital Projects Fund to
pay for the VRA projects being managed (mentioned above), plus $160,000 of
capital maintenance of the LionsHead parking structure that has traditionally
been paid for out of "Parking Structure Maintenance" in the Capital Projects
Fund. Funding of the $160,000 LionsHead structure capital maintenance from
the VRA was approved by Council during a review of the 5 -year strategic capital
plan on May 4th in accordance with the philosophy of first using restricted funds,
and then general funds, for eligible projects.
8/3/2010
2
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TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2010
2009 2009 RFv/(Unfav) 2010 1st 2010 2nd 2010 3rd Proposed
Amended Actual Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments
Revenue Total Sales Tax Revnu$ 16,600,000 $ 16913338 $ 16600000 $ 16600000 $ 16600000
Sales Tax Split b/t Gen'I Fund & Capital Fund 59/41 52/48 61/39 61/39
Sales Tax -Ca ital Projects Fund $ 6,840,000 $ 8,251,795 $ 6,474,000 $ 6,474,000 $ 6.474.000 $ 6,474,000
Use Tax 700,000 713,582 13,582 500,000 500,000 100,000 500,000 600,000 Based on YTD collections of $75K over budget plus $25K for
aintler of the year
Federal Grant Revenue 120,834 (120,834) 2,508,015 2,520,485 5A28,500 5,028,500 5,028,500 Transit center grant:$5.OM; $28.5K for Police Live Scan interface software
2011: $828K for bridge reconstruction, $600K buses
Other State Revenue 24.000 24,000
Lease Revenue 188.550 201,450 12,900 184,500 184,500 184,500 184.500 Per Vail Commons commercial & residential leases
Employee Housing Fee -In -Lieu 186,000 72,425 (113,575) - - 100,000 100,000 100,000 Based o Y
ion n TD collections from Ramshorn & Meadow Drive
ovat
$11,300 reimbursement of Timber Ridge legal expense and $33,800
additional reimbursement from Solaria and Four Seasons for
streetscape.; $444K for Reimbursement for streetscape work done in
Project Reimbursement 187:000 246,858 59,858 - 664,000 664.000 45,100 709,100 709,100 2009 during redevelopment projects: ($275K from Solaris and $169K from
Four Seasons); $200K reimbursement from Eagle County for a portion of
the 1 -70 Fiber Optic installation; Bald Mtn berm $10K ERW &S & $10K
neighbors
Sale of Arosa Duplex/ CGOL loan repayment 775,000 775.000 1 41,000 816,000 1 816,000 Based on actual sales price
Eamings on Investments and Other 18,750 109,605 90,855 18.000 18,000 18.000 18,000
Total Revenue 8,241,134 9,619,715 1,378,581 10,459,515 3,184,485 13,644,000 286,100 13,930,100 13,930,100
Expenditures
Land / Property Purchases
Ca ital Maintenance Expenditures
Bus Shelters 27,000 21,085 5,915 27:000 27.000 27,000 27,000 Annual maintenance of town bus shelters
Parking Structures 540,000 325,380 214,620 486,000 - 486,000 486,000 486,000 2010 includes repair of ventilation, fire system, painting & rust control,
crate and joints
Re- appropriated '09 funds and utilize savings from parking structure
Facilities 679,500 263,423 416,077 473,000 600,000 1,073,000 1,073,000 1,073,000 projects to address defamed maintenance following study and prioritization
of town's aging facilities: $17K library tap fee
Per Council's approval April, 2010 as part of long -term capital plan;
Library Roof Replacement 400,000 400,000 400,000 originally budgeted in 2014 but due to leaks Council agreed to move
the project up; Per council 7/20 reduce to $400K (from $500K)
Building Remodels 49,500 - 49.500 - - - _ Transfer 2009 funds to Creekside Housing to address continued issues of
lumbin , electrical and now asbestos
Creekside Housing Improvements 54,000 46,918 7,082 54,000 56,582 110,582 110,582 110,582 Utilized savings from Building Remodels to address continued issues of
lumbin ,electrical and now asbestos inside units
Vail Village Inn Condo Roof (TOV Portion) 17,000 17,000 17,000 17,000 TOV's portion of special buildin assessment for new roof on VVI Plaza condo
Street Light Improvements 67,500 65,765 1.735 67,500 67,500 67.500 67.500 New street lights and refurbish residential lighting
$3,440 temporary repairs to bridges from flood incident; On -going
Capital Street Maintenance 1,337,087 1,317,330 19,757 730,000 - 730,000 3,440 733,440 733,440 maintenance to roads and bridges including asphalt overlays, patching
and repairs
Flammable storage / Mag Chloride containment 16,560 16,560 - - _ - _ - Secondary containment around Mang tank / remove glycol tank to meet
containment re u manta; This is a com liance issue.
Fire Truck Rebuild / Refurbish - - - - 570,000 570,000 570,000 570,000 deliver Newfre expected 2 for 011 Vail station - moved forward from 2011 to place order;
2
Audio Visual (Council video,Security, PD car video 61,150 35271 25,879 8,000 25,879 33,879 33,879 33,879 09 reappropriated for Council chamber for fixed cameras and potential
technol ment for Council;'10 olice car cam eras
Document Imaging 154599 136,421 18,278 110,000 20,592 130,592 130,592 130,592 09 reappropriation to continue historical scanning; Annual maintenance,
n' licensin and contract osition Ihru 2011
Upgrade Microsoft products on all equipment, replacement PC's, server
Software Licensing 20,200 12,382 7,818 37,000 - 37,000 37,000 37,000 upgrades, AS400. These upgrades occur every 3-5 years on a rotation
schedule
Hardware Purchases 84,380 68,221 16,159 45,000 48,000 93,000 93,000 93,000 09 re- appropriated for purchase of two backup appliances- utilize savings
from Data Center and Website unspent 2009 funds to help cover
Data Center (Computer Rooms) 47,500 33,598 13,902 15,000 - 15,000 15,000 15,000 Fire suppression in computer rooms; maintenance, security and power
s stems for 3 rooms
8/3/2010
6 -1 -3 3-
TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2010
2009 2009 Variance 2010 1st 2010 2nd 2010 3rd Proposed
Amended Actual Fav /(Unfav) Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments
Website and e- commerce 28.500 28,500 12,000 12.000 12,000 12,000 Internet security & application interfaces; website redevelopment
To complete project relating to web access to the town's GIB information;
Comm Dev ArdGIS System 52,000 20,899 31,101 10,000 15,700 25700 25,700 25,700 includes purchase of "base data" from Eagle County and consulting
s ervices to develop applications for the system
Fiber Optics in Buildings 15.000 7,273 7,727 21,000 21,000 21,000 21,000 Cabling / Network Infrastructure; to repair, maintain & upgrade
Network upgrades 18,300 16,014 2286 30,000 30,000 30,000 30,000 Computer networks stems - replacement cycle eve 3 -5 yea
Com uter Aided Dispatch (CAD) RMS Project 51,650 41,769 1 9,881 55,000 1 55,000 1 55,000 1 55,000 County-wide "Computer Aided Dispatch/Records Mg" System"
Comm Dev Interactive Permit software 25,000 - 25.000 200,000 25,000 225.000 225,000 225,000 Upgrade of Permit Plus software; $25K re- appropriated for consultant to
identify system requirements etc.
Live Scan Interface software (Police) - - - 28,500 - 28,500 28,500 28,500 Funded by grant above; Links our Live Scan software to other agencies
Librar Self-Check By, tem 90,000 90,000 90,000 90,000 Funded b Libra donations collected over the ea
Vehicle Ex ansion 34,730 34,730 2009 continued set up of Police Volvos $16K'. Forklift for PW $18K
Maintenance Paid for by Capital Fund 3,364,256 2,463,039 901,217 2,409,000 1,468,753 3,877,753 403,440 4,281,193 4,281,193
Ca ital Replacement Expenditures
West Meadow Drive 600,683 520,539 80,144 64,389 64,389 18,800 83,189 83,189 $18.8K Four Seasons streetscape; see reimbursement above
$15K Solaris streetscape; see reimbursement above (total Solaris work
Village Streetscaps 764,706 312,317 452,389 300,000 452,389 752,389 15,000 767,389 767,389 & reimb $290K); Future work includes Covered Bridge (heat and /or safety)
for $150K. Finish Vail Valley Drive to Gold Peak $150K; Replace
newspaper boxes $100K
Neighborhood Road Reconstruction 200,000 20,531 179,469 1,100,000 179,469 1,279,469 (850,000) 429,469 429.469 Project savings; Overhaul residential streets (Mill Creek Circle);
Construction split between 2010 and'11
Overhaul residential bridges (Matterhorn Bridge) - 2010 design with
Neighborhood Bridge Reconstruction 150,000 - 150,000 - 150,000 150,000 150,000 150,000 construction in 2011; Delayed design to coincide with CDOT"s matching
rant schedule
Fire Breathing Apparatus 180,000 180,043 1 (43) - - _ - - Replacement of all (30) cylinders /compressors; Older model currently used
not effective or safe
Parking Entry System /Equipment 145,000 118,388 26,612 - - - 13,000 13,000 13,000 Purchase 1 add'I ticket dispensor to allow public use of value pass to
Office Eq,ditment> $5,000 9,000 9
Generator - Municipal Building / Dispatch 20,124 19,960 164 2009: work finished up in 2009 / balance due on a contract
$30K for spare parts on new hybrid buses- stocking parts reduces
Replace Buses 173,400 23,174 150,226 2,199,600 83,614 2,283,214 2,283,214 2,283,214 downtime when buses need servicing; Remainder will go for new buses in
2010 6 regular buses); 2011 2 Hybrid buses
Replacement Paid for by Capital Fund 2,242,913 1,194,952 1,047,961 3,599,600 929,861 4,529,461 (803,200) 3,726,261 3,726,261
Property Tax Increment - Reserved 441,000 441.000 Use in 2010 toward construction of the West Vail Fire Station
Other Improvements
LionsHead Transit Center VRA 5,288,331 5.288,331 $5.0 million from Federal grant; $288K transferred from VRA
Welcome Center VRA 681,350 681,350 Transferred from VRA (in current budget)
Parking Addition (VRA) 65,000 65,000 Transferred from V. (in current budget)
Appropriate full amount of original budget in 2010 (originally split
West Vail Fire Station 300,000 102,548 197,452 2,800,000 197,452 2,997,452 2,302,548 5,300,000 5,300,000 between 2010 and 2011); Amended during Council mtg- reduce to
$5.3M
Aroca Drive- Duplex for Employee Housing 770,000 517,681 252,319 - 280,338 280,338 8,020 288,358 288,358 Development project for deed- restricted housing -based on construction
contract approved by Council; total project cost $806,039
Bu -down Program 500,000 261,882 238,118 314,000 238,118 552,118 552,118 552,118 Re-appropriated to help fund purchase of Red Sandstone parking lot
Buy -down Program Funded by Pay -in -Lieu - - 186,000 - 186,000 186,000 186,000 Funding for the buy -down program from developers electing the employee
housing -in -lieu o tion
Variable Message Signs 190,973 62,320 128,653 65,000 128,653 193,653 193,653 193,653 Re-appropriate '09 funds for wayfinding signs installation (W, Main Vail
r ound about & Four Seasons''10111 Scions
$300K was allocated in 2009 for utility and drainage work to accomdate
1 -70 Noise 300,000 18,320 281,680 251,639 131,541 383,180 383,180 383,180 berm near Bald Mtn townhomes; project was delayed while obtaining
approvals from CDOT and homeowners' agreement extension; $101.5K to
relocate water line under her
I -70 Fiber Optics 168,781 158,623 10,158 - - _ - - 2009:Town has fiber optic connection to 1 -70 corridor for improved public
safety communications
Underground Utility improvements 156,000 147,221 8,779 - _ _ _ Transfers of utility lines from above ground to underground; offset by
$156K revenue above from HoI Cross
Expenditure related to impact fee paid by Manor Vail development: Keep
Manor Vail Street Plan 83,800 - 83,800 - 83,800 83,800 83,800 83,800 funds in budget due to developer agreement; intent is for streetscape in
that neighborhood
Chamonix Area Plannin 30,000 20,265 9,735 50,000 50,000 50.000 50,000 Next phase of Chamonix area planning / engineerin
1()
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TOWN OF VAIL 2010 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2010
2009 2009 Variance 2010 1st 2010 2nd 2010 3rd Proposed
Amended Actual Fav /(Unfav) Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments
LH Parking Structure Redevelopment 5,000 3,460 1,540 - - _ - _ Final expenditures regarding this RFP; offset by reimbursement in revenue
above
Fire Impact Fee Nexus study 15,000 15,000 - - - - - -
Nexus study to determine redevelopment impact on Fire Department;
Potential revenue source
Traffic Impact Fee study 30.000 8,355 21,645 21,645 21.645 1 21,645 1 21,645 Re -a ro riated'09 funds to re are Exaction ordinance
Timber Ridge Legal /Zoning 100,000 51,220 48,780 - 48,780 48,780 11300 60 60,080 A'dd'I $11,300 for ongoing legal and other expense- see
r eimbursement offset above
Timber Ridge Debt Service Guarantee 925,000 925,000 925,000 925,000 925,000 925,000 Annual debt service guarantee - a requirement of TR debt
LionsHead Improvements 34,000 34,000 - - _ _ - _ This is offset by contributions from Vail Resorts and CDOTand covers
co mpletion fthe transportation stud rent) underwa
S.Frontage Road Relocation 20,000 20,000 - _ _ _ Study of the Frontage Rd relocation (EverVail) - reimbursed from Vail
Resorts above
Bio -Mass Study 50,000 50.000 Will re- submit when a project is more clearly identified
Total Other Improvements 3,678,554 1,420,895 2,257,659 3,616,639 2,105,327 5,721,966 2,321,868 8,043,834 6,034,681 14,078,515
Total Capital before Financing 9,726,723 5,078,886 4,647,837 9,625,239 4,503,941 14,129,180 1,922,108 16,051,288 6,034,681 22,085,969
Debt Service and Financing
Debt Service on Outstanding Bonds 2,298,121 2.289,492 8.629 2,273,959 2,273,959 2,273,959 1 2.273.959
Federal Transit Center funding was going to be transferred to the
Transfer to Vail Reinvestment Authority 120,834 120,834 2,479,515 2,520,485 5,000,000 5,000,000 (5,000,000) - VRA; Now the project will be funded through the Capital Projects
Fund -see Transit Center project above
Total Debt Service and Financing: 2,418,955 2,289,492 129,463 4,753,474 2,520,485 7,273,959 7,273,959 1 (5,000,000)1 2.273,959
Total Expenditures 12,145,678 1 7,368,378 4,777,300 1 14,378,713 7,024,426 1 21,403,139 1,922,108 23,325,247 1 1,034,681 24,359,928
$3.66- Transfer - General Fund fund balance for West Vail Fire Station
Transfer from General Fund - (3,659,000) (90,000) (3,749,000) (3,749000) (3.7A9.000) coustruction. $90K transfer of Library donations for use toward new self
check system
Transfer from Vail Reinvestment Authority 1,194,681 1,194,681 VRA- furWed capital projects.
Net Change in Fund Balance (3,904,544) 2,251,337 6,155,881 (260,198) (3,749,941) (4,010,139) (1,636,008) (5,646,147) 160,000 (5,486.147)
Beginning Fund Balance 8,981,869 8,981.869 5,077,325 5,077,325 6,155,881 11,233,206 11.233.206
Ending Fund Balance 5,077,325 11 233 206 4,817,127 1 067 186 5,587.059 5 747,059
8/3/2010
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ORDINANCE NO. 14
SERIES OF 2010
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL CAPITAL
PROJECTS FUND OF THE 2010 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND
AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH
DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2010 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
19, Series of 2009, adopting the 2010 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2010 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
Capital Projects Fund $1,034,681
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
Ordinance No. 14, Series of 2010
8/3/2010
6 -1 -6
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 3rd day of August, 2010, and a public hearing shall be held on this Ordinance
on the 17th day of August, 2010, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 14, Series of 2010
8/3/2010
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'OWN OF VAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: August 3, 2010
ITEM /TOPIC: Covered Bridge Deck Replacement with Heated Concrete.
PRESENTER(S): Greg Hall
ACTION REQUESTED OF COUNCIL: Direct staff to replace the Covered Bridge decking with
snowmelted wood plank stamped concrete decking.
BACKGROUND: The Covered Bridge connecting Slifer Square and Bridge Street currently
has wood decking that has been significantly worn down and is in need of replacement. Due
to the volume of guests that cross this bridge and the slick, wet /frozen conditions, which occur
due to blowing snow and moisture tracked onto the wood decking, the town gets many reports
of slip and falls at this location. In order to improve the safety condition on this bridge staff is
recommending heating the bridge deck. In order to accomplish this, the deck will have to
change material to concrete. The concrete can be stamped and colored to look like wood.
The estimated cost of this work is $115,000.
STAFF RECOMMENDATION: Direct staff to proceed through the Design Review Board
Process to obtain approval of the material change from wood decking to snowmelted wood
plank stamped concrete decking for the Covered Bridge.
ATTACHMENTS:
Attachements
Memo
8/3/2010
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MEMORANDUM
TO: Town Council
FROM: Public Works Department and Risk Management
DATE: August 3r 2010
SUBJECT: Covered Bridge Deck Replacement
I. SUMMARY
The Covered Bridge connecting Slifer Square and Bridge Street currently has wood
decking that has been significantly worn down and is in need of replacement. Due to
the volume of guests that cross this bridge and the slick, wet /frozen conditions, which
occur due to blowing snow and moisture tracked onto the wood decking, the town
gets many reports of slip and falls at this location. The most significant slip /fall
occurred in 1994 and resulted in a serious knee injury with a $150,000 final
settlement. The case was complicated by the contractor at the time cindering only up
to the bridge. In order to improve the safety condition on this bridge staff is
recommending heating the bridge deck. In order to accomplish this, the deck will
have to change material from wood planking to concrete. The concrete can be
stamped and colored to look like wood. The estimated cost of this work is $115,000.
The major difference between the current conditions and conditions in the past, prior
to heated streetscape, is the transition from heated wet pavers to slick wood decking
on the bridge. Currently moisture is constantly tracked from the heated wet pavers
to the cold wood deck and freezes, causing a thin film of slick, wet /frozen moisture.
The slick film coupled with unsuspecting guests, many wearing ski boots, causes
many slip and falls. Signs have been put up to warn guests but the slip and falls
continue.
Staff looked at alternatives to heat and maintain the wood decking, but determined
snowmelted concrete to be the best option. Alternatives included;
• Infrared overhead heaters: Inefficient in such an exposed area, also may
present a fire hazard to wood structure
• Electric heat or Snowmelt tubing within wood decking: Inefficient since wood
is a very poor conductor of heat, would also require exposed heat elements/
snowmelt tubing between wood planks which would be prone to failure, thus
causing a maintenance expense and possible glycol leaking into the creek.
• Current practice of sanding: Even with the current practice of shoveling and
constant sanding there are numerous observed slip and falls. The location
and construction of the bridge does not lend itself to application of ice melt
products, since it is directly over Gore Creek.
Staff is well aware of the Vail uniqueness of the wooden plank decking. Safety
concerns for our guests are the only reason this is suggested. There will be
additional savings in operations from not needing to maintain a staff ice patrol and
from eliminating the need to replace the wood deck every 4 -5 years, as well as
savings in insurance payouts.
8/3/2010
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II. STAFF RECOMMENDATIONS
Direct staff to proceed through the Design Review Board Process to obtain approval
of the material change from wood decking to snowmelted wood plank stamped
concrete decking for the Covered Bridge. This was previously approved in 2008,
however staff believes a Town Council hearing on direction due to the significance of
the change prior to reapplying is appropriate.
Attached is a typical section of the bridge along with the pattern of the stamped wood
concrete.
8/3/2010
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M V
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: August 3, 2010
ITEM /TOPIC: Resolution No. 21, Series of 2010, A Resolution Expressing Support for
Congressional Wilderness Designation of Seven Separate Areas on Public Lands Surrounding
or Nearby the Town of Vail.
PRESENTER(S): Susie Kinkade
BACKGROUND: This resolution is in support of a proposal currently before Congress to
designate as wilderness portions of the White River National Forest and surrounding Bureau
of Land Management areas in Eagle County, including several in the vicinity of Vail. Susie
Kinkade is requesting the Town of Vail and Town Council support this proposal by passing this
resolution.
ATTACHMENTS:
Resolution No. 21, Series of 2010
8/3/2010
RESOLUTION NO. 21, SERIES OF 2010
A RESOLUTION EXPRESSING SUPPORT FOR CONGRESSIONAL WILDERNESS
DESIGNATION OF SEVEN SEPARATE AREAS ON PUBLIC LANDS SURROUNDING OR
NEARBY THE TOWN OF VAIL.
WHEREAS the Town of Vail is located in the heart of Colorado's mountains and is
surrounded by vast and untrammeled natural beauty, and;
WHEREAS Vail's world class resort status and economic viability depend on maintaining
unsurpassed landscapes, impeccable water and air quality, places of solace and quietude, as
well as places to recreate in every manner including skiing and snowboarding, hunting and
fishing, hiking and camping, and;
WHEREAS the public and private lands around Vail that support such values are under
increasing pressure due to population growth and growing recreational interest, and;
WHEREAS Congressional designation of public lands as wilderness protects vital habitat
and helps ensure that land and water resources not be degraded by human activity but instead
be conserved for present and future generations and;
WHEREAS no public lands in Eagle County have been designated as wilderness since
1980, and;
WHEREAS there is currently a proposal before Congress to designate as wilderness
portions of the White River National Forest and surrounding Bureau of Land Management areas
in Eagle County, including several in the vicinity of Vail.
NOW, THEREFORE, BE IT RESOLVED that in order to leave a balanced public lands
legacy to future generations and as a showcase of our stewardship today, the Town Council of
the Town of Vail, Colorado:
1. Hereby states its support for nearby proposed wilderness areas, which are
expansions to the existing Eagle's Nest and Holy Cross Wilderness Areas in the
vicinity of the Town, specifically Spraddle Creek, Freeman Creek, Corral Creek, Elliot
Ridge, Homestake and No Name;
2. Urges Colorado's congressional delegation to enact laws so as to grant wilderness
designation for the above named areas in as timely a fashion as possible.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Vail held this 3 rd day of August, 2010.
Dick Cleveland,
Mayor of the Town of Vail, Colorado
ATTEST:
Lorelei Donaldson,
Town Clerk
Resolution 21, Series of 2010
8/3/2010
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