Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2010-08-17 Agenda and Support Documentation Town Council Evening Session
VAIL TOWN COUNCIL EVENING SESSION AGENDA +` TM W Via' VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., AUGUST 17, 2010 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM /TOPIC: Citizen Participation. (15 min.) PRESENTER(S): Public 2. ITEM /TOPIC: Town Manager's Report. (15 min.) PRESENTER(S): Stan Zemler 3. ITEM /TOPIC: An appeal, pursuant to Section 12 -3 -3, Appeals, Vail Town Code, of the Town of Vail Design Review Board's denial of a design review application, pursuant to Chapter 12 -11, Design Review, Vail Town Code, to allow for a new fence, located at 930 Fairway Drive/ Lot 7, Vail Village Filing 10, and setting forth details in regard thereto. (DRB100151) (20 min.) PRESENTER(S): Rachel Friede, Miriam (Mikki) Futernick (appellant) ACTION REQUESTED OF COUNCIL: The Vail Town Council shall uphold, overturn, or modify the Town of Vail Design Review Board's denial of the Futernick's design review application. BACKGROUND: On May 12, 2010, the applicant submitted a design review application for a fence. On June 2, 2010, the Design Review Board (DRB) held a hearing on the application. The application was tabled to the June 16, 2010 meeting after members provided input on the fencing. At the June 16, 2010 DRB hearing, the applicant proposed a reduced fence area with additional landscaping. The DRB again commented that the fenced area was too large, and tabled the application to the July 7, 2010 DRB hearing. At the July 7, 2010 hearing, the Design Review Board denied the Futernick application (4 -0 -0, Plante absent) with the finding that the fence did not meet the requirements and guidelines of the Vail Town Code, including Section 12- 10-9, Fences, Hedges, Walls and Screening, Vail Town Code. On July 26, 2010, Miriam Futernick, the applicant, filed an appeal to the Vail Town Council of the DRB's decision. 4. ITEM /TOPIC: Holy Cross Energy Easement. (5 min.) PRESENTER(S): Tom Kassmel ACTION REQUESTED OF COUNCIL: Direct Town to enter into a Holy 8/17/2010 Cross Energy Underground Right of Way Easement and Trench, Conduit, and Vault Agreement. BACKGROUND: The Town of Vail and the Vail Reinvestment Authority are moving forward with the construction of the Lionshead Transit Center Phase I Improvements, which includes a 1200 square foot building along the South Frontage Road, north of the Lionshead Parking Structure. In order to construct this building multiple utilities must be relocated. Holy Cross Energy must be relocated to the south of the proposed building and will require an easement between the proposed building and the Lionshead Parking structure. The required Holy Cross Energy standard easement and agreement are attached. STAFF RECOMMENDATION: Direct Town to enter into a Holy Cross Energy Underground Right of Way Easment and Trench, Conduit, and Vault Agreement. 5. ITEM /TOPIC: A request to proceed through the development review process with a proposal to construct private improvements on the Town of Vail owned Eaton Plaza, a Part of Lot C, Block 5C, Vail Village Filing 1, generally located adjacent to the Hong Kong Cafe Building at 250 Gore Creek Drive, and setting forth details in regard thereto. (30 minutes) PRESENTER(S): Mr. Bill Gibson, Planner and Mr. Dave Gorsuch, Applicant ACTION REQUESTED OF COUNCIL: As the property owner, the Town Council may approve, approve with conditions, or deny the applicant's request for property owner authorization to proceed through the Town's development review process. BACKGROUND: On June 1, 2010, the Vail Town Council denied a similar request by Four Seasons representative T.J. Brink. Since that time, the applicant has revised the proposed sketch plan in hopes of addressing the prior concerns of the Town Council. STAFF RECOMMENDATION: Should the Vail Town Council choose to approve the applicant's request, Staff recommends the Town Council adopt the following conditions: 1. This approval is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 2. The applicant shall preserve and protect all existing trees for the duration of all construction activities. 3. The applicant shall modify the proposed plans to maintain the existing 10'- 9" wide pedestrian path located immediately south, and in alignment with, the existing Wall Street stairs. 4. Prior to construction, the applicant must execute a license agreement for the use and maintenance of Town of Vail property in a form acceptable to the Town Attorney. 6. ITEM /TOPIC: Lionshead Transit Welcome Center Update. (60 min.) 8/17/2010 PRESENTER(S): Tom Kassmel, Lou Bieker ACTION REQUESTED OF COUNCIL: Provide design direction for the Lionshead Transit Welcome Center BACKGROUND: The Lionshead Transit Center design team presented programming options for the Lionshead Transit Welcome Center at the June 15th Council session based on previous Council input. After further discussions with Council on the 15th the program was reduced to a total of 8000 square feet laid out throughout a 2 or 3 story building. The Design team was directed to come back with architectural renderings of both the 2 and 3 story options to better understand the massing and contextual appearance. The purpose of this evening session is to present an update to the Council on the progress of the Schematic Design and provide architectural renderings of the 2 and 3 story options. Attached is a presentation document prepared by 4240 that summarizes the project progress and current design status. Progress of the project since the kick -off in May 2009 has been tracked on the Town of Vail website at http://www.vailgov.com/transitcenter. All formal documentation, memos and presentations are available there for your review. STAFF RECOMMENDATION: Staff recommends proceeding with the 2 story option, based on its efficient design and program layout, compliance to the Lionshead Master Plan, and the ability to maintain the possibility of including the additional hybrid community space. 7. ITEM /TOPIC: Second reading of Ordinance No. 14, Series of 2010, An Ordinance making supplemental appropriations to the Town of Vail Capital Projects Fund of the 2010 Budget for the Town of Vail, Colorado; and authorizing the expenditures of said appropriations as set forth herein; and setting forth details in regard thereto. (5 min.) PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Approve or approve with amendments the second reading of Ordinance No. 14, Series of 2010. BACKGROUND: To be provided in a separate memo. STAFF RECOMMENDATION: Staff recommends that the Town Council approves or approves with amendments Ordinance No. 14, Series of 2010, upon second reading. 8. ITEM /TOPIC: Adjournment. (8:30 p.m.) 8/17/2010 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 17, 2010 ITEM /TOPIC: Town Manager's Report. PRESENTER(S): Stan Zemler 8/17/2010 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 17, 2010 ITEM /TOPIC: An appeal, pursuant to Section 12 -3 -3, Appeals, Vail Town Code, of the Town of Vail Design Review Board's denial of a design review application, pursuant to Chapter 12- 11, Design Review, Vail Town Code, to allow for a new fence, located at 930 Fairway Drive/ Lot 7, Vail Village Filing 10, and setting forth details in regard thereto. (DRB100151) PRESENTER(S): Rachel Friede, Miriam (Mikki) Futernick (appellant) ACTION REQUESTED OF COUNCIL: The Vail Town Council shall uphold, overturn, or modify the Town of Vail Design Review Board's denial of the Futernick's design review application. BACKGROUND: On May 12, 2010, the applicant submitted a design review application for a fence. On June 2, 2010, the Design Review Board (DRB) held a hearing on the application. The application was tabled to the June 16, 2010 meeting after members provided input on the fencing. At the June 16, 2010 DRB hearing, the applicant proposed a reduced fence area with additional landscaping. The DRB again commented that the fenced area was too large, and tabled the application to the July 7, 2010 DRB hearing. At the July 7, 2010 hearing, the Design Review Board denied the Futernick application (4 -0 -0, Plante absent) with the finding that the fence did not meet the requirements and guidelines of the Vail Town Code, including Section 12 -10 -9, Fences, Hedges, Walls and Screening, Vail Town Code. On July 26, 2010, Miriam Futernick, the applicant, filed an appeal to the Vail Town Council of the DRB's decision. ATTACHMENTS: Futernick Appeal Memo, Attach A, B, C Futernick Appeal 081710Attach D Futernick Appeal 081710Attach E Futernick Appeal 081710Attach F, G 8/17/2010 MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: August 17, 2010 SUBJECT: An appeal, pursuant to Section 12 -3 -3, Appeals, Vail Town Code, of the Town of Vail Design Review Board's denial of a design review application, pursuant to Chapter 12 -11, Design Review, Vail Town Code, to allow for a new fence, located at 930 Fairway Drive/ Lot 7, Vail Village Filing 10, and setting forth details in regard thereto. (DRB100151) Appellant: Miriam Futernick Planner: Rachel Friede I. SUMMARY The appellant, Miriam Futernick, is appealing the Design Review Board's denial of an application to construct a fence on the subject property. The appellant is also the co- applicant on the denied design review application. For reference, the following documents are attached: Vicinity Map (Attachment A), Futernick site plan with proposed fence and landscaping locations (Attachment B), photos of proposed fencing materials (Attachment C), photos of the subject property (Attachment D), memorandums from the applicant (Attachment E), Appeal application materials (Attachment F), and the appeal public notice (Attachment G). II. SUBJECT PROPERTY The subject property, the Futernick Residence, is located at 930 Fairway Drive/ Lot 7, Vail Village Filing 10. III. BACKGROUND The Town's policy on fencing, outlined in Section 14 -10 -9, Vail Town Code, is to discourage fencing except when screening trash areas, utilities, etc. Fencing is regulated with requirements on design, height and placement. On May 12, 2010, the applicant submitted a design review application for a fence. On June 2, 2010, the Design Review Board held a hearing on the Futernick application. The location of the fence is labeled "original proposed fence location 5/24/10" on the site plan in Attachment B. The Design Review Board made the following comments: • The fenced area is too large and should be reduced to minimize the impact to neighbors. • The fence should tie into the architecture of the home. • The fence does not fit in with the neighborhood. • Some members stated the split rail fence design was acceptable. • An invisible fence might be a better option for dogs. The application was tabled to the June 16, 2010 meeting. At the June 16, 2010 DRB hearing, the applicant proposed a reduced fence area, labeled with a solid line as "revised proposed fence location 6/9/10." Landscaping was also added to screen the fence from neighbors. The DRB made the following comments: 8/17/2011 3 -I -I • The fence should end at top of water feature. • The fenced area is still too large. • The fence is still too exposed to neighbors. The application was tabled again to the July 7, 2010 DRB hearing. At the July 7, 2010 hearing, the applicant proposed a revised fence area, with the changes to the latest proposal shown in dashed lines and labeled "2 d Revised fence location 6/24/10." The DRB had the following comments: • The fenced area is still too large and impacts the neighbors. • The fence should end at the patio /water feature. • The mesh wiring does not comply with the fence design regulations. At the July 7, 2010 hearing, the Design Review Board denied the Futernick application (4 -0 -0, Plante absent) with the finding that the fence did not meet the requirements and guidelines of the Vail Town Code, including Section 12 -10 -9, Fences, Hedges, Walls and Screening, Vail Town Code. On July 26, 2010, Miriam Futernick, the applicant, filed an appeal to the Vail Town Council of the DRB's decision. IV. STANDING OF APPELLANT Pursuant to Section 12- 3 -313-2, Initiation, Appeals, Vail Town Code, "An appeal may be initiated by an applicant." Since the appellant is the applicant, Staff has determined that the appellant is in good standing to appeal the Design Review Board decision. V. APPLICABLE DOCUMENTS The following portion of Title 14, Development Standards, Vail Town Code, are applicable to this application: 14 -10 -9: FENCES, HEDGES, WALLS, AND SCREENING: (in part) A. Placement: The placement of walls and fences shall respect existing landforms and fit into land massing rather than arbitrarily follow site boundary lines. Fences shall not be encouraged except to screen trash areas, utility equipment, etc. B. Design: Design of fences, walls, and other structural landscape features shall be of materials compatible with the site and the materials of the structures on the site. Retaining walls and cribbing should utilize natural materials such as wood timbers, logs, rocks, or textured, color tinted concrete. No chainlink fences shall be allowed except as temporary construction fences or as required for recreational facilities. E. Height Limitations: Fences, hedges, walls and landscaping screens shall not exceed three feet (3') in height within any required front setback area, and shall not exceed six feet (6) in height in any other portion of the site, provided that higher fences, hedges, walls or landscaping screens may be authorized by the administrator when necessary to screen public utility equipment. No barbed wire or electrically charged fence shall be erected or maintained. VI. REQUIRED ACTION The Vail Town Council shall uphold, overturn, or modify the Town of Vail Design Review Board's denial of the Futernick's design review application (DRB100151). 8/17/2012 3 -I -2 Pursuant to Sub - section 12- 3 -3 -05, Vail Town Code, the Town Council is required to make findings of fact in accordance with the Vail Town Code: "The Town Council shall on all appeals make specific findings of fact based directly on the particular evidence presented to it. These findings of fact must support conclusions that the standards and conditions imposed by the requirements of this title (i.e. Title 12, Zoning Regulations, Vail Town Code) have or have not been met." Should the Vail Town Council choose to uphold the Town of Vail Design Review Board's denial of the Futernick's design review application (DRB100151), the Community Development Department recommends the following motion: "The Town Council upholds the Town of Vail Design Review Board's denial of a design review application, pursuant to Chapter 12 -11, Design Review, Vail Town Code, to allow for a new fence, located at 930 Fairway Drive/ Lot 7, Vail Village Filing 10, and setting forth details in regard thereto." Should the Vail Town Council choose to uphold the Town of Vail Design Review Board's denial of the Futernick's design review application (DRB100151), the Community Development Department recommends the following finding: "Pursuant to Section 12- 3 -3 -05, the Vail Town Council finds, in accordance with the Vail Town Code, that the subject application for a new fence does not meet the requirements of the Vail Town Code because: 1. Fences are discouraged in the Town of Vail except to screen trash areas, utility equipment, etc; and, 2. The proposed fence does not respect existing landforms and does not fit into land massing; and 3. The proposed fence is not made of materials that are compatible with the site and the materials of the structures on the site; and 4. The proposed fence negatively impacts neighboring properties, which is contrary to the goals of design review." Should the Vail Town Council choose to overturn the Town of Vail Design Review Board's denial of the Futernick's design review application (DRB100151), the Community Development Department recommends the following motion: "The Town Council overturns the Town of Vail Design Review Board's denial of a design review application, pursuant to Chapter 12 -11, Design Review, Vail Town Code, to allow for a new fence, located at 930 Fairway Drive/ Lot 7, Vail Village Filing 10, and setting forth details in regard thereto." Should the Vail Town Council choose to overturn the Town of Vail Design Review Board's denial of the Futernick's design review application (DRB100151), the Community Development Department recommends the following finding: 8/17/2018 3 -1 -3 `Pursuant to Section 12- 3 -3 -05, the Vail Town Council finds, in accordance with the Vail Town Code, that the subject application for a new fence meets the requirements of the Vail Town Code because: 1. While fences are not encouraged, they are not prohibited by the Vail Town Code; and 2. The proposed fence respects existing landforms and fits into land massing; and 3. The proposed fence is made of materials that are compatible with the site and the materials of the structures on the site; and 4. The proposed fence does not negatively impact neighboring properties." VII. ATTACHMENTS A. Vicinity Map B. Futernick site plan with proposed fence and landscaping locations C. Photos of proposed fencing materials D. Photos of the subject property E. Memorandums from the applicant F. Appeal application materials G. Appeal public notice 8/17/2014 3 -1 -4 �. � � � ' � Y. r � � • 1 ' '1 Ski 4br 4 0 6 4W d ,y E . R •" • mil, 4L - 1.. VA AY jp 1 fe y e _ , r 4w Attachment B: Futernick Site Plan FUTERNICK 31NOLE FAMILY RESIDENCE - - -- A RESUBDIn ION OF LOT 7. `'SAIL VILLAGE, TZNTH FaJN C;p TOWN OF VAEL COUNTY OF EAGLE, STATE O COLON FAI,aw&Y DRIVE 4()' FLaW ML. 6 W -, YY &RL 1 . fi plol . h � IG' EAR } 'r � k� rM _ F: Wrd AO 'r? LI*P 0 ' 5 C*+ (�Cpkfl ll LOf 8A +� LOT 7 6 � ?.OTJ 7A I N � . _ 1 82 S4 K i iSJ wq f L 1 I f I I ; COT I I 5 1 I � I 46 Z ile I ! r I 9 I a I I I I I � I s, I 1 Ify UVA .k nm a *inW ff1d !wm T1W �.. dr i ^r 4 iff is i rtt� l as PoYar ti _ r.ra —� g� � •rte �,�' � FI � �'I' fi1P 11 �. Gl�` 8/17/2010 3 -1 -6 Attachment C: Photos of proposed fencing • ice. « i +� F 1 � fir, if:a F r } + , tell., - ..y+'�+• � Y i , yam - -� �, r � M * 4 +� x . 1 � _ •*u-.. � ; f fir s 3 l ei All for c i r ,I! 1 S Fdfic' �n j R r�r _ _,�",.+► . -�: ire - Az ZIP r.. �r �.° .:3 " Gam-. � � *� • 1'R' ��� ' ► �� � 1 � �r�C 4, f. ,gyp Attachment E: Memorandums from applicant WHEN E CONSTRUCTION, INC. 210 Edwards village Blvd., A -201 P.O, Box 1889 Edwards, Colorado 81632 Off (970) 926 -3443 Fax (970) 926 -3440 jcohen @cohenconstructioninc.com Memorandum Date: 05/11/10 To: Town Of Vail Design Review Board From: Jeff Cohen Re: Minor Exterior Alteration Futernick Residence, 930 Fairway Drive New Fence Description of New Fence: • Fence to be a 3 rail split rail cedar fence with bottom 2 x4 cedar board at grade. Fence to be approximately 48" to top rail. • Install see through wire to fencing • Fence to be located at back of house and run up hill towards the public land this property borders. • Fence to return to side of house as shown on "red lined" site plan. • See locations of gates at each side of house on site plan.. • See proposed locations for additional gates on site plan. • NOTE — the majority of the back of house cannot be seen from the street due to location of existing structure and landscaping. The fence will extend up the hill as show on site plan and be placed inside the property line along the "natural" pathways between the existing trees. No tree removal is anticipated. We had a surveyor stake /layout the property lines and setbacks for reference before submitting this plan. • See attached pictures (2) of similar fence as the one proposed • See attached pictures of existing lot as viewed from street • See attached pictures of proposed pathway for fence • The cedar will grey as it ages. This will help it blend in with the natural surroundings. 8/17/2010 3 -3 -1 Attachment E: Memorandums from applicant COHEN INC. E MNSTRUCTION, 210 Edwards Village Blvd., A -201 P.O. Box 1884 Edwards, Colorado 81632 Off (970) 926 -3443 Fax (970) 926 -3440 jcohen@cohenconstructioninc.com Memorandum Date: 05/24/10 To: Town Of Vail Community Development Dept. n Design Review Board U Attn: Rachel Friede, Town Planner MAY 2 5 2910 From: Jeff Cohen TOWN OF VA I L Re: Minor Exterior Alteration Futemick Residence, 930 Fairway Drive New Fence Per your request attached please find: • 3 sets of plans of Red -lined Final Plat showing appropriate layout of proposed fence. • Layout has been revised from original submittal to fit fence through existing trees and topography. • Red -lines are approximate locations. Actual field layout is determined at time of installation • Fence comes in 10 feet sections and we can modify the length as needed to fit topography. • Stakes & string lines on property show approximate fence layout. 8/17/2010 3 -3 -2 Attachment E: Memorandums from applicant E E MHEN CONSTRUCTION, INC. ,1 a Edwards Village Blvd., A -201 P.O. Box 1889 Edwards, Colorado 81632 Off (970) 926 -3443 Fax (970) 926 -3440 jcohen@cohenconstructioninc.com Memorandum Date: 06109/10 To: Town Of Vail Community Development Dept. Design Review Board Attn: Rachel Friede, Town Planner From.: Jeff Cohen Re: Minor Exterior Alteration Futemick Residence, 930 Fairway Drive New Fence Per your request attached please find: • One copy of the Revised Proposed Fence Location. Layout has been revised to significantly reduce the size of the area to be enclosed. • Sample of the see - through wire to be applied to the fencing. • The Revised Fence Location has been staked on site. R The Owner are willing to add some landscaping to screen the fence as noted on the Revised Proposed Fence Location Q E0WE JUN 10 2010 TOWN OF VAIL 8/17/2010 3 -3 -3 Attachment E: Memorandums from applicant EE MHEN CONSTRUCTION, � INC EJUN � 4 �a 210 Edwards Village Blvd., A -201 P.D. Box 1889 Edwards, Colorado 81632 OF V`A 1 L Off (970) 926 -3443 Fax (970) 926 -3440 jcohen@cohenconstructioninc.cvm Memorandum Date: 06/24/10 To: Town Of Vail Community Development Dept. Design Review Board Attn: Rachel Friede, Town Planner From: Jeff Cohen Re: Minor Exterior Alteration Futernick Residence, 930 Fairway Drive New Fence Per your request attached please find: • One copy of the 2 " Revised Proposed. Fence Location. Layout has been revised to relocate the section of the fence over towards the water feature per the feedback received at last DRB meeting. This places the majority of the east side of the fence behind existing evergreen trees. There are two sections of fence that are not blocked by existing landscaping. We will place new landscaping at these sections. See plans. See attached pictures of this area. • The Revised Fence Location has been staked on site. • l have noted on plans where the existing landscaping and water feature are located. • We reiterate that the Owners are willing to add some landscaping to screen the Fence as noted on the 2 " Revised Proposed Fence Location. 8/17/2010 3 -3 -4 Attachment F: Appeal Application Materials Appeals Form 11 L9 ` Department of Community Develo ant JUL 26 2010 TOM oViAn 75 South Frontage Road., Vail, Colora &1657 te1:970,479.2139 fax: 97+7.479.2452 web: www.vailgQv.com General Information: This form is required for filing an appeal of a Staff, Design. Review Board, or Planning and Environmental Commission action /decision. A complete form and associated requirements must be submitted to the Community Development Department within twenty (20) calendar days of the disputed action /decision. Action/Decision being appealed: Dateof Action/ D ecision: _ 7 z / /yr Board or Staff person rendering action /decision Does thls appeal involve a specific parcel of land? yes (no) If yes, are you an adjacent property owner? (yes) no Name of Appellant(s): m wf f r, 4 f i Mai l ing Address: DO r ', I ?a yc"t� , 00 h _ hone: Physical Address in Vail: 7 1e- Legal Description of Appellant(s) Property in Vail: Lot: 13lcxk: Subdivision:u f V, ( �i7 Its Appellant(s) Signature(s): CAL_ (Attach a list of signatures if more space is required). Submittal Requirements: I. On a "separate sheet or separate sheets of paper, provide a detailed explanation of how you are an "aggrieved or adversely affected person ". 2. On a separate sheet or separate sheets of paper, specify the precise nature of the appeal. Please cite specific code sections having relevance to the action being appealed. 3. Provide a list of names and addresses (both mailing and physical addresses in Vail) of all owners of property who are the subject of the appeal and all adjacent property owners (Including owners whose properties are separated from the subject property by a right -of -way, stream, or other intervening barrier). 4. Provide stamped, addressed envelopes for each property owner listed in (3.), PLEASE SUBMIT THIS FORM AND ALL SUBMITTAL REQUIREMENTS TO: TOWN OF VAIL, DEPARTMENT OF CDMMUNF Y DEVELOPMENT, 75 SOUTH FRONTAGE ROAD, VAIL, COLORADO 81657. For Office Use Only: ��y�7 IDate Received:t� C7 Activity No_: 19 1 Planner: - _ — Project No.: ,C Q (0 u F:\ cdevlFVWS\PERMiTS IPianninglApplicabomWpezKd(x 12 6 2{] S 8/17/2010 3 -4 -1 Attachment F: Appeal Application Materials ` MOR.K'IK AND MIKHI FUTERNICK 930 FAIRWAY DRIVE VAIL, COLORADO $1657 TELEPHONE. 970-476-1960 FAX.: 970- 479-(]335 Submittal Requirements: 1. I am the aggrieved party in this appeal. I have made three (3) applications to the Design and Review Board and on the third application they gave a "no" answer. On the first two applications, they made suggestions for improvement to the size of the area I wanted to fence. Each time I complied with their suggestions, but o the third time, they just flatly said "no, they don "t like fences." I have lived at 930 Fairway Drive for 23 years. Every year, we get at least one bear and a few deer that came to my patio. So far there have been no actual encounters resulting in injuries. Many times I have called the y police to trap the bears ... not the deer. The past three years we have had more incidents than usual. This year is the worst with the deer. I have 14 grandchildren, many of them below teen -age years and frankly I any IN worried about an encounter with an animal- It is my hope that a fence will deflect them from coming into my home, as a bear has done to one of my neighbors... In addition, there have been skiers and hikers that have chosen to come of the Vail Trail through my property. So far, the only one hurt is me, because I am usually in the bathtub or in bed for a nap when they come through. In America, I thought we have the right to keep strangers off our private property. People think any laud that looks forested is public property... it is not! The only way to keep people and hopefully the animals off my properly is to construct a fence. I am asking for you to approve the construction of a fence based on the Iasi presentation to the Design and Review Board, which incorporates all their suggestions. We would landscape in front of the fence that might be seen from the street. There are no neighbors behind us and we have already beautifully landscaped and put art around the outside of the house. This fence would not detract from the beauty of Vail in any way. Si.nc e a y, - Mikkt Fute "ck 8/17/2010 3 -4 -2 Attachment F: Appeal Application Materials MURfi;IS AND MIM FUTERIMCK 930 FAIRWAY DRIVE PAIL, COLORADO 81657 TELEPHONE. 970-476-1960 FAX: 970-479-0335 {, 2. Nature of the Appeal, citing specific code sections The nature of this appeal is to receive approval to build a fence in the back of my property for protection. There is no section in the Code 14 -10 -9: FENCES, HEDGES, 'WALLS, AND SCREENING that specifically apply to my request for protection and privac.rmyproperty. The only sections that do relate to my request are the specifications for what the fence will look like. SECTION B DESIGN: Design of fences, walls, and other structural landscape feature shall be of materials compatible with the site and the materials of the structures on the site. - SECTION E HEIGHT LIMITATIONS: Fences hedges, walls and landscaping screens shall not exceed three feet (3 ") in height within any w required front setback area and shall not exceed six feet (b ") in height in any other portion of the site, provided that higher fences, hedges walls or landscaping screens may be authorized by the administrator when necessary to screen public utility equipment. No barbed wire or electrically charged fences shall be erected or maintained. r r 8/17/2010 3 -4 -3 Attachment F: Appeal Application Materials , I4lOMS AND MIKKI FUTERNICK 930 FAIRWAY DRIVE V All , COLORADO 8 1 65 T SHONE: 97D- ?F -19$t] : 970-479-0335 r LIST OF NEIGHBORS THAT COULD BE LMPACTED 910 Fairway Dri ve Name: .Johann and Ann Marie Mueller Mailing Address: 910 Fairway Drive Vail, CO 81557 920 Fairway Drive Name William Cartwright Mailing Address 924 Fairway Drive Vail, CO 81657 925 Fairway Drive ,. Name Larry & Lori Allen Mailing Address 234 Clearwood Lane Shreveport, LA 71105 9.50 Fairway Drive Name Bryony Investments, Holding LYD Mailing Address CIO Kathleen Robinson P.O. Box 1464 � Vail, CO 81658 955 Fairway Drive Name Robert Leeds ` Willowbrook Drive Wayzata, lei 155391 965 Fairway Drive Name Maritz Family Partnership Mailing Address 7701 Forsyth #95+0 Clayton, MO 63105 -1839 8/17/2010 3 -4 -4 Attachment G: Appeal Public Notice THIS ITEM MAY EFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Town Council of the Town of Vail will hold a public hearing in accordance with Section 12 -3 -6, Hearings, Vail Town Code, on Tuesday, August 17, 2010, at 6:00 PM in the Town of Vail Municipal Building, in consideration of: ITEMITOPIC: An appeal, pursuant to Section 12 -3 -3, Appeals, Vail Town Cods, of the Town of Vail Design Review Board's denial of a design review application, pursuant to Chapter 12 -11, Design Review, Vail Town Code, to allow for a new fence, located at 936 Fairway Drive /Lot 7, Vail Village Filing 10, and setting forth details in regard thereto. (DRB100151) O Appellant Miriam Futemick Planner. Rachel Fnede The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department. 75 South Frontage Road. The public is invited to attend project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. 8/17/2010 3 -4 -5 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 17, 2010 ITEM /TOPIC: Holy Cross Energy Easement. PRESENTER(S): Tom Kassmel ACTION REQUESTED OF COUNCIL: Direct Town to enter into a Holy Cross Energy Underground Right of Way Easement and Trench, Conduit, and Vault Agreement. BACKGROUND: The Town of Vail and the Vail Reinvestment Authority are moving forward with the construction of the Lionshead Transit Center Phase I Improvements, which includes a 1200 square foot building along the South Frontage Road, north of the Lionshead Parking Structure. In order to construct this building multiple utilities must be relocated. Holy Cross Energy must be relocated to the south of the proposed building and will require an easement between the proposed building and the Lionshead Parking structure. The required Holy Cross Energy standard easement and agreement are attached. STAFF RECOMMENDATION: Direct Town to enter into a Holy Cross Energy Underground Right of Way Easment and Trench, Conduit, and Vault Agreement. ATTACHMENTS: Easement and Agreement 8/17/2010 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 17, 2010 ITEM /TOPIC: A request to proceed through the development review process with a proposal to construct private improvements on the Town of Vail owned Eaton Plaza, a Part of Lot C, Block 5C, Vail Village Filing 1, generally located adjacent to the Hong Kong Cafe Building at 250 Gore Creek Drive, and setting forth details in regard thereto. PRESENTER(S): Mr. Bill Gibson, Planner and Mr. Dave Gorsuch, Applicant ACTION REQUESTED OF COUNCIL: As the property owner, the Town Council may approve, approve with conditions, or deny the applicant's request for property owner authorization to proceed through the Town's development review process. BACKGROUND: On June 1, 2010, the Vail Town Council denied a similar request by Four Seasons representative T.J. Brink. Since that time, the applicant has revised the proposed sketch plan in hopes of addressing the prior concerns of the Town Council. STAFF RECOMMENDATION: Should the Vail Town Council choose to approve the applicant's request, Staff recommends the Town Council adopt the following conditions: 1. This approval is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 2. The applicant shall preserve and protect all existing trees for the duration of all construction activities. 3. The applicant shall modify the proposed plans to maintain the existing 10' -9" wide pedestrian path located immediately south, and in alignment with, the existing Wall Street stairs. 4. Prior to construction, the applicant must execute a license agreement for the use and maintenance of Town of Vail property in a form acceptable to the Town Attorney. ATTACHMENTS: Town Council memo memo attachments B & C memo attachment D 8/17/2010 MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: August 17, 2010 SUBJECT: A request to proceed through the development review process with a proposal to construct private improvements on the Town of Vail owned Eaton Plaza, a Part of Lot C, Block 5C, Vail Village Filing 1, generally located adjacent to the Hong Kong Cafe Building at 250 Gore Creek Drive, and setting forth details in regard thereto. Applicant: Four Seasons Concierge, represented by Dave Gorsuch Planner: Bill Gibson I. SUMMARY The applicant, Four Seasons Concierge, represented by Dave Gorsuch, is requesting permission to proceed through the development review process with a proposal to construct private improvements on the Town of Vail owned Eaton Plaza. On June 1, 2010, the Vail Town Council denied a similar request by Four Seasons representative T.J. Brink. Since that time, the applicant has revised the proposed sketch plan in hopes of addressing the prior concerns of the Town Council. As the property owner, the Town Council may approve, approve with conditions, or deny the applicant's request for property owner authorization to proceed through the Town's development review process. The approval of this request will only grant the applicant the property owner authorization necessary to proceed through the Town's development review process. II. DESCRIPTION OF REQUEST The applicant, Four Seasons, represented by Dave Gorsuch, is requesting permission to proceed through the development review process with a proposal to construct a new entry stair and ramp on the south side of the Hong Kong Cafe Building. The proposed ramp will create a more accessible entrance to the building at the plaza level to facilitate the operation of the Four Seasons' ski concierge service approved in this location by the Vail Town Council on July 21, 2009. Due to the proximity of the existing building to the Eaton Plaza property boundary, portions of the existing stairs are currently located on Town of Vail owned property. An entrance ramp to the Hong Kong Cafe Building can not be constructed in a functional manner without also encroaching onto Town of Vail owned property. The applicant is coordinating with the Town of Vail Public Works Department to design a stair and ramp configuration that is both functionally and aesthetically integrated into the existing Wall Street streetscape design. 1 8/17/2010 5 -1 -I A vicinity map (Attachment A), an existing site plan and site photograph (Attachment B), the previously proposed concept sketch (Attachment C), and the currently proposed concept sketch (Attachment D) have been attached for review. III. STAFF RECOMMENDATION Should the Vail Town Council choose to approve the applicant's request, Staff recommends the Council pass the following motion with the following conditions: "The Vail Town Council, as the property owner, approves the applicant's request to proceed through the development review process with a proposal to construct private improvements on the Town of Vail owned of the Eaton Plaza, a Part of Lot C, Block 5C, Vail Village Filing 1, generally located adjacent to the Hong Kong Cafe Building at 250 Gore Creek Drive, and setting forth details in regard thereto, subject to the following conditions: 1. This approval is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 2. The applicant shall preserve and protect all existing trees for the duration of all construction activities. 3. The applicant shall modify the proposed plans to maintain the existing 10' -9" wide pedestrian path located immediately south, and in alignment with, the existing Wall Street stairs. 4. Prior to construction, the applicant must execute a license agreement for the use and maintenance of Town of Vail property in a form acceptable to the Town Attorney. " Please be advised that should the Town Council choose to approve this request, such an approval would not constitute an explicit approval of the proposed improvements. The approval of this request will only grant the applicant the property owner authorization necessary to proceed through the Town's development review process. IV. ATTACHMENTS A. Vicinity map B. Existing site plan and site photograph C. Previous concept sketch D. Proposed concept sketch 2 8/17/2010 5 -1 -2 Vail Town Council Attachment A 40 f' m N r*" -A_ - O J a — l+ a m` - LL m UU 'Min Oft OL � t =10 m _ U = W� CL 3 _ 3 8/17/2010 5 -1 -3 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 17, 2010 ITEM /TOPIC: Lionshead Transit Welcome Center Update. PRESENTER(S): Tom Kassmel, Lou Bieker ACTION REQUESTED OF COUNCIL: Provide design direction for the Lionshead Transit Welcome Center BACKGROUND: The Lionshead Transit Center design team presented programming options for the Lionshead Transit Welcome Center at the June 15th Council session based on previous Council input. After further discussions with Council on the 15th the program was reduced to a total of 8000 square feet laid out throughout a 2 or 3 story building. The Design team was directed to come back with architectural renderings of both the 2 and 3 story options to better understand the massing and contextual appearance. The purpose of this evening session is to present an update to the Council on the progress of the Schematic Design and provide architectural renderings of the 2 and 3 story options. Attached is a presentation document prepared by 4240 that summarizes the project progress and current design status. Progress of the project since the kick -off in May 2009 has been tracked on the Town of Vail website at http://www.vailgov.com/transitcenter. All formal documentation, memos and presentations are available there for your review. STAFF RECOMMENDATION: Staff recommends proceeding with the 2 story option, based on its efficient design and program layout, compliance to the Lionshead Master Plan, and the ability to maintain the possibility of including the additional hybrid community space. ATTACHMENTS: LHTC Presentation Memo 8/17/2010 . A ,' � q�y� ,' ' • f f� St a•F 7Fl�' �7 f }'�✓�/ � F ' - .l YditFM7`�E7'f Il�Y�� � , f Y.•.• if P ..i. ..+. t - -.fF ' {,f r _ .¢ � P + � y+„' f! { + �1r.f 1 sx � J % %• /' r f '✓ �H d ' 1�Jg���! o l d �. 1 61•' ,� a � ' �� #5k5 � ' � �,d. • � .� �,t� 1 � ! I•{` ZC "u ?Uwja saw August 17, 2010 Vail Town Council Work Session 2011 Improvements - Lionshead Transit & Welcome Center Massing Options .. Contents Why Are We Here Today? Part 01: Brief Overview of Previously Presented Work (Direction Received from Town Council on 6115110) Lionshead Transit & Welcome Center Final Space Program Part 02: Building Massing and Architectural Character Studies Site Constraints Option 01 - Two Story Structure Option 02 -Three Story Structure w /Mezzanine Option 03 - Hybrid Three Story Structure w /Exhibit Space Part 03: Revised East Mail Plaza Improvements Part 04: Relative Cost Alternatives Based on Program and Massing Options Part 05: Proposed Next Steps R/17/2010 2 6 .1.2 -m mom Non In No Emom or .MAW 4ft it - 4 1 Pot V too kit - o r ! - - lk. u 2 11 .. k Comprehensive Transit & Guest Services Improvements 6 -1 -3 movement Part 01 -4 � ......................... rooted ..........................� P r Varied Design Strategies Responding to Differing Needs 8/17/2010 4 6.1.4 Part 01 Direction Received from Town Council on June 15, 2010 Investigate Possible Program Enhancements to Transit /Welcome Center: Provide Ski Storage and Locker Facilities on Ground Floor Only /Delete Basement Valet Ski Storage Expand Great Room / Public Waiting Area Provide Additional Public Restrooms Related to VRD Space Consider Providing Flexible Public/ Exhibition Space Design Upper Level (VRD) Spaces to be Flexible For Possible Change in Future Use Provide Outside Waiting / Greeting Area at Short Term Parking Level Explore "Reduced Scope" East Mall Improvements to Improve Lionshead Entry Make Information Center More Prominent in Guest Experience Provide Direct Connection to Restrooms within Building Make Landmark Building Element (Elevator Core) Visible from FRTB Additional Guest Service Enhancements to Consider: Mezzanine Area Overlooking Great Room Outdoor Roof Deck for Community Amenity Space Additional Public Restrooms on Third Level Outdoor Patio Space Molding Area for Vail Recreation District 17,'2010 6 -1 -5 Part 01 Final Space Program A_Public Waiting Area D_Vail Recreation District F Mechanical/ Electrical 535 3,050 190 C) G Circulation /Structure /Service �a,IN: rAEa 0 700 B_ Restrooms /Back of House Nr "` ,, - - -- Added Program • - - - -� I 1 � , 50 550 N i 700 great room 225 1 Rest �.�N i '.N NtiRAwN A�N rooms N[WS 'ZFOONS;J i 660 C_ Information Center ; circulation / 225 structure Rest wo=s P EmR HIM-- rooms = Ns, Tar 9 et 305 E_Retail i 500 Space Public Ski 430 ET,�H � Lockers Program: 8,120 Sf R/17/2010 - - - - - 6 -1 -6 Part 02 Building Massing and Architectural Character Studies Site Constraints Option 01 - Two Story Structure Option 02 -Three Story Structure w /Mezzanine Option 03 - Hybrid Three Story Structure w /Exhibit Space R/17/2010 7 6 .1.7 Part 02 Site Constraints SHORTTERM PARKING VEHICULAR ENTRY U f a (E) LHPG LEVEL 1 L SHORTTERM PARKING/ SKIER DROP OFF I P PIED ACCESS r (E) OFFICE �S FROM LOWEST SPACE a LEVEL OFLHPG PROPOSED VERTICAL, L _ ■ _ CIRCULATION & LANDING P K { . ♦ r �° "a AVAILABLE ' _- _ ♦ DEVELOPMENT w _ ♦ �, FOOTPRINT — -- _ 5,180 5E F ■ OUTLINE OF (E) - - - y AUXILIARY BUILDING k �` Preserve Goals. EAST LIONSHEAD CIRCLE Anchor and orient the new building with the elevator towers — landmark, close to primary circulation t' -- - - - - -, Create Exterior Elevator Landing at Each Floor to Focus Views to the Mountain per LHMP View Corridor No. 01 - 8/17/2010 6 -1 -8 Part 02 Tie -in to New Skier Drop -off / Short Term Parking I (E) LHPG LEVEL 1 L _ b PIED ACCESS - ____ FROM FIRST LEVEL OF LHPG SKIER LOADINS UNLOADING _ _ I •r • � EXISTING ♦ � OFFlCES ■. I imp I -I - L � �•,� ` - �, r v- aLI f HETAIL �' {' -� • LOCKERS °.. Fail a SKIER WAITING AREA ART IN PUBLIC PLACES ALONG NORTH WALL Goals: Provide Clear Pedestrian Access to Welcome Center and VRD Entrances and Small Exterior Waiting Areas Out of Circulation Routes Animate the North Face of New Welcome Center with Public Art S/17rzolo 9 6 .1_9 Part 02 Building Design Studies i 2 -story 3 -story _- Hybrid 8,17,2010 10 c -1 -10 Part 02 Option 01 -2 Story 4 S, 1 72010 11 6 -1 -II Part 02 Main Staff ■ (E) LHPG Entrance into ■ VRD from LHPG ■ ■ ■ Main Visitor ■ Entrance into He He ■ ■ or Cr ABANDON Info Center from ■ SPACE C (570 ACES) LHPG _ ■ Ll 11 I r - BOH INFO III STAIRS '4' - 0' YRD ^, CENTER RATIO STORAGE / n WOMENS - El BDH ""-" ♦n JAN ELEYATOR • 'o v f� O LANCING WAITING BLEC LOCKERS �f __ ----------------- ♦ � AREA - - - "' -" PIrUI TRANSIT ♦ AMMENII'V _ RETAILR' ❑`R� AR €NS ped.access - from lowest level LHPG r Goals: Consolidate Expanded Program (8,060 sq. ft) on 2 Levels All Public Functions Located on Ground Floor , Shift Focus of Program Functions to North /South Orientation - e 16 32 Towards the Mountain Ground Floor - Plan Diagrams Provide a Prominent Retail Frontage /Shift Focus of Info. Center Option 01 - 2 Story to be More Integrated with Great Room 8/17/2010 12 6 -1 -12 Part 02 .■ � Main Visitor ■ Entrance into ■ VRD from LHPG ped.access ■ from middle ■ • ■ level LHPG • ■ • • No I�Y�LanHOINc ♦ ♦- ♦ LORRY Lpq OFF,CE K17CHEN STAIRS STORAGE LJ eon ELEVATOR LANDING VRD P ° (IMAGINATION STATION) j VI OFFICE VRD I v I R ❑ €CK I ROOM ODM )UMP � VRD ECOFUN� 6FFICE I I I I VIEWS TO MOUNTAIN Goals: Consolidate all VRD Space on 1 Level 1 Establish a Flexible and Open Floor Plan a for Possible Change in Future Use Locate Service Spaces (Kitchen, Storage, Second Floor - Plan Diagrams Toilets, Etc.) along North Side - Preserve Option 01 - 2 Story Views Along South Side 8/17,'2010 13 6 -1 -13 Part 02 ■ ped.access • from middle ■ ■ level LHPG ■ ■ ■ ■ 1 ♦ f. AN LJ LDSE ELEVATOR i LANDING %IEN5 WOMEN � 1 I i 1 � I L�__________________ _______________________________ ____________________ LJ I VIEWS TO MOUNTAIN Goals: Provide Anchor Building Massing Oriented to Mall - Close to Pedestrian Flow Provide Gateway /Portal View to Ski Hill From Elevator 6 32 Landing �>> Third Floor - Plan Diagrams Reduce Mass & Bulk of Building to the East with Pitched Option 01 - 2 Story Roof 8/17 ,'2010 14 6 -1 -14 Part 02 o QB�EW U'S. G��LEGr14NS OF�i4G�W�� CoMfoSl W OF PUPE FOW tl0Rlz0mr# 50L4D 41HE(tr EW6" 9Q0VH6 tlqe BVILO)"' (7ATEWAY F" IwAg poor Fo"S CROLW4 46 ME / RV IWIN6 , h r WH PW 1 ��vhrvp tARE - FoGRir Fo+rtr VOW MW ON YI SI a}IZ dry G©NsoyPAMP PP0 ~Mrtt • s� Sr lNr��tu1Y fic lW 2 mr,t TVNCnoN S6P/tWt) )y lNTEC�WFTED rNTG D�.5I6N Option 01 - 2 Story 8/17/2010 6 -1 -15 - Iwo AM 4240 r� F Y 3 Part 02 A . 9 FIRM Op tion MIX . .............. Part 02 Possible 4 th floor garage extension .... . ......................................... . ... . ............ . ................... .................................................................................................................................................................... ...... . ......................... ........ ... I m IU I I I LLI-I J1 J 7T I I I MW 7 Option 01 - 2 Story 18 Part 02 Option 02 -3 Story fM _ t -, m m 8/ 1 72010 19 6 -1 -19 Part 02 I I Main Staff/ Visitor N I Entrance into VRD ■ (Ea LHPG � from LHPG ■ Main Visitor • Entrance into HC HC i ARAN ®ON Info Center from i CiftCULATION �sroRAGE LHPG ❑ _ L Q L1_ 41 -- -------------- -- - ♦•�- " - I �4W L! TOR. AMMENIT( STAIRS - 4.,0* 4RD J - - RETAIL PATIO INFO /' WOMENS -oa - -- BOH ST e; E - - Q IAA ❑ d• j r a - . —W I PUBLIC LOCKERS —_ — _ CENTER MLNS ESTIIAU \\ ped. access \ from lowest level LHPG r f ` - ----- - - - - -- Goals: j r Reduce East -West Dimension of Building by Accommodating Program on 3 Levels i Create Vertical Connections Between Ground Floor and B 'B 32 Mezzanine Levels - Active vs. Quiet Public Spaces AM _J - Ground Floor - Plan Diagrams Locate Information Center at Prominent "Front Door" Location / Option 02 - 3 Story Reduce Retail to "Coffee Cart "Scale Within Great Room Sii7izolo 20 6 -I -20 Part 02 .■ ■ Fire Exit from ■ Me zzanine ■ ped.access ■ from middle ■ • KC HC ■ „ level LHPG • ■ ■ ♦ ♦ ♦ �* L - . ❑OWN PAINTING WOMENS ENS CLOSET MENS OMENS - .OPEN TO BELOW,' � � ❑ I MEdZ4NINE TIN.CA VRD I T • � �1, �j i (IMAGINATION SEA IOM c -�W S T O MOUNTAIN VIEWS TO MOUNTAIN Goals: Provide VRD Imagination /Exhibition Space on Mezzanine Level - ? Encourage Visitors /Transit Passengers to Interact - Moveable Walls? Provide Quiet Public Waiting Area on Mezzanine Level - Focus Views e 16 32 II to Mountain ` Second Floor - Plan Diagrams Focus Double Height Space Towards Village Option 02 - 3 Story Anchor Both Levels of Waiting Area wiffi,fjreplace /Hearth 6 -1 -21 Part 02 .■ � Main Visitor ■ m Entra into ■ VRD from LHPG ped.access ■ from middle ■ • HC HC ■ level LHPG ■ 171 71 IS ■ ♦ A16 J OFFICE OFFICE STORACE MECH _� -- � 7Vi0M!E.S ENi �J CEOSE7 � VRD ®K K - (CAMP ECOFUN) KOOM KfTCHEN OFFI[( b VIEWS TO MOUNTAIN — ---------- --------------- - -- VIEWS TO M NTAIN Y Goals: Locate Remaining VRD Program on 3rd Floor in a Compact Footprint - Building Steps back on South and East Sides to Reduce Bulk and Massing e 16 32 I Locate Camp Ecofun Towards Primary Views - Bring in Sunlight Third Floor - Plan Diagrams Provide Additional Set of Public Restrooms at Top Deck Close to Option 02 - 3 Story Main Circulation 22 6 .1 -22 Part 02 5TAMG GoMFOSITTON COM95D brWt4p PO l,6 MAWS 0410 SrA C E ( "14VIN FaoM u7N CE r r VrKTICA`Ir f --"WW- F"IR of 2 ,rIFY "14VINt9 P M' Flr-fl' c-F- pblG p FbmAp it TMt R 4Wc C,*MWAY r, ownlrrrfl FhMf WtF- F�of+ FbFMS g= 45VIIr0INtr AT M" ENO 3R, vRa � '�RANSIraoN t0 R�sla�t�h� sm 46 ONO PI 4 -M FOCOFID ON L 1�7M.kRK tt♦F- MAIt4 r WVINb MfM" 6•&M'Oft Corm - FvCAL� tow I+a;*tfr P^FD oN Ylsowwr`{ Ft�NGri'oH spfaT ��ral�srt ' SUS'rkINIFSI I'v�rUG �". V�p I NTF(oIG1W N m pt 4N Option 02 - 3 Story 23 6 - -23 i ' t Part 02 lot Option 02 - 3 Story 8/17/2010 25 6 -1 -25 Part 1 Possible 4th �. fl garage extension p AO �. ■ ■ ■ ■ ■ ■ �.�� - - _ ■■ ■ i....w..i ■sue rrr4� t 0 a Option 02 Sto 26 6-1-26 Part 02 Option 03 - Hybrid i R YI i 8/17/2010 27 6 -1 -27 Part 02 I I I r I I Main Staff ■ (F) LHPG Entrance into ■ VRD from LHPG ■ ■ Main Visitor ■ ■ Entrance into He He ■ oEF icE 71RCULLATIDN Info Center from ■ SPACE ■ (STORAGE) LHPG El ❑ 0 ❑ 11 _____________ ______ �. Y - _ _ 4'� a Iiii� TRANSIT -q =o 4'RU STORAGE €OH AMM ENITY PACO RE'rA1L WQMENS E0H r(- }y ® � o JA El F1 O EVATOR «e o V' IQ IM O LANDING T (� AREA -1 PUBLIC LOCKERS \ • INFO `\O r � �iJ ® 00 _ / CENTER ❑ v D © MIENS� ® 0 0 0 G ped.access --------------- - - - -- from lowest level LHPG Goals: Consolidate All Programs Within 2 Levels Creates Significant Great Room Focused around Internal Fireplace B 16 32 Locates Info Center in a Prominent Location /Retail is Engaged Ground Floor - Plan Diagrams Within Great Room Experience Option 03 - Hybrid S, 17,'20 28 6 -1 -28 Part 02 ■ • Main Visitor ■ Entrance into ■ ■ VRD from LHPG ped. access � ■ from middle ■ • ■ level LHPG • ■ ■ ■ ♦ ♦ OMEN - MENS ♦ L09EY OFFICE OFFICE KITCHEN STAIRS ` BOH ELEVATOR LANDING _ VRD / (IMAGINATION SFATIDN) F .- YRD VRD BREAK I (CAMP ECOFUN( DECK BOOM I I VIEWS TO MOUNTAIN Goals: Consolidate all VRD Space on 1 Level /Provide Small Outside Deck Establish a Flexible and Open Floor Plan for Possible Change in B 16 32 Future Use Second Floor - Plan Diagrams Locate all Service Spaces (Kitchen, Storage, Toilets, Etc.) along Option 03 - Hybrid North Side - Preserve Views Along South Side 8/17/2010 29 6 -1 -29 Part 02 0 srAlRS - AN. Los i ELEVATOR / LANDING MENS 1 ':' EVENTIEXHIRIT SPACE EP WOMEN ROOFTOP P � / GARDEN ---------- - VIEWS _ — VIEWS TO MOUNTAIN — ��`� VIEWS Goals: VIEWS Lift the Roof and "Capture" the Volume with a Light Enclosure and Rooftop Deck/ Garden Provide a Flexible Space to Allow for a Variety of Program Uses R 16 32 Focus the Found Space Towards Significant Views Third Floor - Plan Diagrams Engage with Nature by Providing Indoor / Outdoor Connections Option 03 - Hybrid S/ 17,'20 30 6- 1 -30 _ Part 1 Creating Dynamic and Exciting Public Sp aces : Through Design: Light Volume Materials Views s' Flexi Through Programming: - Events F ' e Q z _ ` � "` � , All proceeds from today's eaern go A * �� sue` directly to Architecture for Fitsnanity. Lf �' D anc e ��. • ! / writes M � 6 k� Lectures Bo INDOOR USES ra Part 02 Creating Dynamic and Exciting Public Spaces 4 1I a t all l lllllr ° � 11 �, w r d4drluw 'I Through Design: - Light �h J is - Volume - Materials - k, kk - Views - Flexibility Through Programming: Events r Art Food \ \ \ \ \) - Lectur ectu es - Body Heat t OUTDOOR USES R/17/2010 32 6 -1 -32 Part 02 o DOW V 60.4-6UIO I OF F4WE) cOMPON170m OF ruRE Fows MORE rReseKcc IWAN a SrvIL o pnoN P�►I` AM 'C , c cm F0511loN tnw�rA-t, 5-HIPM IN FOW 000F/Pmi-� ERRM cf ME MOYEmew H OR I 7-ON 1 L47Y 5OWP L4lgUAK M-SE AVOTI W tRE bVjtDINU &*TE WAI fMM'l.UtR Roof i^o rM} rowNt THE �oTH P�ui�,OrN� hr EK�� � �c srRCE — - RAN51PON To 3 4. Cobut kSSEr RVWDFNTIAL 5CAL-F swlfq& WD r ° F-FF IC4 Nr Fp6WM I N& 00"Z*t4W POYMON s , ON geYhlbR MORE — DCAl. ra PRO(FMM ON "fF 3fp PI.aM e SvsrM NlP. t4r ( INr66 Imm DOW6)q INDoMlovrpook Gonnsq?oN "F 64rpT► u" s esr wfw 5 Option 03 - Hybrid 8/17/2010 33 6 -1 -33 X W � 3 i AJ r . r >: 42 - h aw �� • 1. .,. l � '4 P � Part 02 it, Opt • • ....... ........ ................ Part 02 ............ .... ...... . Possible 4 1h floor ............... ............ .. extension .............................. .... . .......... . . . .............. . .............. Dm m A V , J'- Option 03 - Hybrid 8/17/2010 36 6-1-36 Part 02 natural ventilation � ■ Level K / ` 1 . ff ff,t I Level 2L mezzanine _ Level IL ground floor • 8/17/2010 37 6 -1 -37 Part 02 n II1Idl11 ' h na � ventilation ♦ _ ■ Level 31 - — ■ IN r IM ' Level 21 VVAF AMWA v ' Level I � s Goals: Consolidate all space program into 2 floors Provide Large Roof Overhangs to Control South e Sun 8/17/2010 38 6 -1 -38 Part 02 VIEW TO MOUNTAIN POP Level K W y Level 21 u Level 1 L M - I � t - Goals: Establish Internal Connections (Physically & Programmatically) to Animate & Enliven Public Spaces Provide Significant Screening of LHPG 8/17/2010 39 6 - 1 -39 Part 02 VIEW TO GORE RANGE VIEW TOLIONSHEAD ` Q Level I L Goal. 1 Provide Flexible & Dynamic Community Space / Interact with Nature - Indoor /Outdoor, Views, Sunlight 8/17 ,'2010 40 6-1-40 1 l -. I_ LC5_ Option 1 • • • 8/17/2010 41 6 -1 -41 Lionshead + o. Centre r O Looking from Lionshead Pedestrian Mall Vantage Points 8/ 1 72010 42 6 -1 -42 _Z air- -� Lodge at C.. Lionshead a MONO* - - Vantage Points 8/17/2010 43 6 -1 -43 -��- -' O hl MW llfl� H ' , IIII 111111 IIIYIIIIIIIIIIII Illli 111111 111111 Ih 111111 II II~ I~ F Looking from the FRTB V 'h Looking down Vantage Points 8 1 72010 45 6 -I -45 k A-111i FIRMS 1 iM NINE � Looking into Short-term Parking Vant Po ints Part 02 Town /Lionshead Information Center What Kind of Information Are People Most Often � Seeking ?" How is the Town Most Effectively Providing Answers To These Questions? a . - Face -to -Face: Greeters / Hosts? w - Brochure Take - Aways? - Technology? - Town -wide Signage / Wayfinding Program? - All of the Above/ Comprehensive Approach? Why Is This Site a Good Location For Information? - Confluence of Users (Cars /Buses /Pedestrians) - People Will Intuitively Come Here With Questions - Natural Gateway into Lionshead - First and Last "Touch - point" with Guests 8/17/2010 47 6 -1 -47 INTERS - CATE 7 a e � SO ••. : -7 •. VANTAGE - - •:. $ ; POINT 'LOT - _ _ IJONSHEAD PARKING ( ANDMARK LIFTH l j EAST LIQNSHEADCIRCLE IN TOWN BUS LOD VAIL 2 TREETOP ; CONDOS • LI©NSHEAD CONDOS.' LODGE AT l ` • LIONSHEAD : ARCADE ARRABELLE AT THE VAIL SQUARE LII • D ♦ TER GOREl K . e • �`�/ •: � SKI' YARD I �� ' I 1 6 -1 .49 Natural Confluence of Visitors and Activities face -to -face technology take - away's signage programs -- ce 1 A _ j�� 9:25 AM L l �.' .w.awlN you @ raw ari��w+w * a...s rUADrxr rp. 31 F w_[ bxue r�r Rgrw • +. �y Rf X71 ti °ice � �_ t � !Gi •� 49 6 _, _49 Access to Information... Strategies and Successes Comparison of Information Centers: Part 02 - Prominence & Presence HC HC - Internal vs. External - Access to Short -Term Parking El - Access to Lionshead Core - Front of House / Back of House - Guest First & Last Impression - i OR. - Ease of Access / Wayfinding INFO - - - BOH ST E � 1 + o'-a" i INFO WAITING CENTER AREA i i HC HC ESTIBUL r i i i BOH INFO CENTER ELEVATOR BOH r +0.6 4`0` BOH TRANS LANDING / RETAIL WAITING TRANSIT AREA BOH ELEVATOR AMMENITY LANDING r RETAIL ��� r WAITING AREA INFO CENTER r r 8, 17,'20 Option 01 - Internal / Central 1 Option 02 & 03 - External /Front Door Part 03 Revised East Mall Plaza Improvements 7a 40im or �+ - - wn:�:r r+ � ,. ✓;t , 'E -RPM 8/17/2010 51 6 -1 -51 Part 3 - East Mall Plaza Improvements Existing Conditions — ` A AUXILIARY BUILDING existing conditions = e VAIL 21 _ - -- { TREETOP i— CONDOS H €AID« - -- ADE .r i2010 ,. s and E A ft r � L �r � c .S1 rz 4 +:wree ry� nrrn° . Yi�ca ` y2 4 1`p • pr Q�'y • • ■ • E nast 6 '���rc�L��" q vr f _ �r4gy �" �4G� •bap � �..�' � s - .r N4rlMr "5,• rs�ycccicc�iiiii °° r fif e , f: II° •y � coq ■3a S'•r�R45JfSW Qr �� �l`y �r * 41t? • ° • -n lr��3 s .�y a��° • � �ti� °����46$urw��ca t a R �3 r� .. a• � alt , y E9.99p+��k�� F ✓1 r` v 1 i � •4tl m+5 � �11 M lip' #�y i - .IFYOiQ} :Y Part 3 - East Mall Plaza Improvements Phase 1: Modest Landscape /Hardscape - Construct with Transit / Welcome Building extend improvements past east side of new building ............ 1 upp ;r pfa� Replace Hardscape and Finish Landscape with 2011 Improvements �Y Begin Landscape Improvements as part of 2010 Scope S/ 17'20 10 54 6- 1 -54 Part 3 - East Mall Plaza Improvements Phase 2: Move Bus Turnaround / Define Lower Plaza / Modest Lower Plaza Landscape , plaza Relocate Lionshead Entry Sign 3 \ -,.N ` Relocate in -town bus turnaround 7W �� 5A7[Ik DAV. ©C7. 36 : Extend Treetops Greenbelt into Lower Plaza ., lower plaza y 55 6- 1 -55 Part 3 - East Mall Plaza Improvements Phase 3: Additional Lower Plaza Landscape — Special Features Special Features n r �y •*t•:i]is� Vii:. 'm � -=fit � 3 r /'� —� —�— - -' — �`� Y � 4 � rock / sculpture garde {' S 'i lower plaza y 56 6_1 -56 Part 04 Relative Cost Alternatives Based on Program and Massing Options S, 1 72010 57 6 - 1 -57 Part 04 - Relative Costs by Option East Mall Plaza Costs by Option Previous East Mall Scope Revised East Mall Scope Demo /Prep Site Demo / Prep Site $0.24 - 0.27m $0.35 - 0.4m Ped. Hardscape ( snowmelt) Ped. Hardscape (snowmelt) $0.9 - 1.04m $0.85 - 0.98m Vehicle Hardscape (AC paving) Vehicle Hardscape (AC paving) $0.75 - 0.86m $0.55 - 0.63m Retaining Walls Retaining Walls $0.32 - 0.36m $0.25 - 0.29m Softscape / Planters Softscape / Planters $0.75 - 0.86m $0.5 - 0.58m Site Furnishings Site Furnishings $0.2 - 0.23m $0.15 - 0.17m Option 02 -(East Mall Option 02 -(East Mall Pedestrian) Total Costs Pedestrian) Total Costs $510k - $570k savings $3.16 -3.62m $2.65 -3.05m Part 04 - Relative Costs by Option Auxiliary Building Replacement Costs by Option Two Story Building Three Story Building Hybrid T_ This cost reflects demolition, This cost reflects demolition, This cost reflects demolition, new construction, full new construction, full program new construction, full program program replacement, replacement, addition of Retail replacement, addition of Retail addition of Retail Space, Town Space, Town Info. Center, PLUS Space, Town Info. Center, PLUS Info. Center, PLUS 2,300sf of 2,300sf of new Program 3,700sf of new Program new Program including including (Larger Great Room, including (Larger Great Room, (Larger Great Room, Public Ski Public Ski Lockers, Additional Public Ski Lockers, Rooftop Lockers, Additional Public Public Restrooms) within New Amenity Space, Additional Restrooms) within New Building, Minimal Landscape/ Public Restrooms) within New Building, Minimal Landscape/ Hardscape Building, Minimal Landscape/ Hardscape Hardscape Basement Ski Valet Deleted Basement Ski Valet Deleted Full Building Replacement Full Building Replacement Full Building Replacement (New 2 story building with (New 3 story building with (New 3 story building with expanded program) - expanded program) - expanded program) - Total 8,060 sq. ft. Enclosed Total 8,060 sq. ft. Enclosed Total 9,460 sq. ft. Enclosed Space Space Space $5.6 -6.4m @ 8,350sf $6.3 -7.2m @ 8,650sf $6.1 -7.Om @ 9,750sf 6 -1 -59 Part 05 Next Steps 8/17/2010 60 6 -1 -60 Part 05 Next Steps Proposed Next Steps: • Town Council to select preferred building configuration - (2 Story vs. 3 Story vs. Hybrid) • 4240 Team to come back to Town Council with refined building design (architectural massing, character & materials, cost update) at end of Schematic Design Phase. • 4240 Team to develop selected architectural concept through Entitlements Approvals - PEC / DRB / Staff - per current Contract. • Town select design team to proceed with Final Design, Construction Documents and Construction Phases for 2011 Improvements. Proposed Timeline (2011 Improvements): • With Town Council direction today, the anticipated timeline will be: • Schematic Design, Design Development and Entitlements - (August- October) • Town to Select & Contract with CD /CA Design Team - (November) • Construction Documents / Permitting Prepared - (December - March) • Advertise for Bid - (Mid February, 2011) • Construction Phase (2011) - (April 25 - November 15 (public spaces only), Jan. -Feb. 2012 (VRD Tenant space)- 2oio 6- 1 -61 � J T Q ilL �; MEMORANDUM TO: Town Council FROM: Tom Kassmel, Public Works Department DATE: August 17, 2010 SUBJECT: Lionshead Transit Welcome Center Design Update I. BACKGROUND The Town of Vail and the Vail Reinvestment Authority are in the process of completing Design Development (DD) and Entitlements for the Lionshead Transit Welcome Center Project in response to past planning efforts. The VRA has contracted with the 4240 Architecture Team to complete this design. Since the kick -off with public and stakeholder group charettes on May 20, 2009, the design team has completed the following: • Final Design and Start of Construction on Phase I of the Lionshead Transit Improvements (Construction Contract Awarded 8 -3 -10) • Lionshead Transit Welcome Center programming - consensus on a 8000 SF Building (6- 15 -10) The purpose of the evening session is to present an update to the Council on the progress of the Schematic Design and provide architectural renderings of the 2 and 3 story options. Attached is a presentation document prepared by 4240 that summarizes the project progress and current design status. Progress of the project since the kick -off in May 2009 has been tracked on the Town of Vail website at http: / /www.vailgov.com /transitcenter . All formal documentation, memos and presentations are available there for your review. II. SUMMARY On June 15 the design team presented programming options for the Lionshead Transit Welcome Center based on previous Council input. After further discussion with Council the program was reduced to a total of 8000 square feet laid out throughout a 2 or 3 story building. The Design team was directed to come back with architectural renderings of both the 2 and 3 story options to better understand the massing and contextual appearance. The Design team will present a 2 and 3 story option with a third hybrid option that takes advantage of relatively inexpensive additional space by "popping" the roof on the two story option to create a flexible community space. Each option remains within the budget estimates presented at the June 15 meeting, with the 2 story being the least expensive at -$6.4M and the 3 story and hybrid options being - $7.2M and -$7.OM respectively. The 2 and 3 story options present the suggested program of 8000 square feet, where the hybrid option adds an additional 1400 square feet of interior space and -900 square feet of rooftop patio /garden space. The reason this additional space is presented is to provide an option for needed community space at a relatively low incremental cost per square foot in a prime location. Currently 8/17/2010 6 -2 -1 Town staff is surveying the major organizations within Town who may have a need for this type of space and confirming the need and wiliness to rent this space. Another topic of past discussions has been the future operating plan of Vail Information Centers within the Town of Vail and how this new welcome center will integrate into the plan. The new Transit Welcome Center is in an ideal location to capture thousands of guests in search of information when coming in and out the parking structure, to /from Lionshead. It is also in a convenient location for passenger vehicles that may be traveling along the Frontage Rd, as long as it is signed appropriately, since it is adjacent to quick/short term parking. However it does not function well for oversized vehicles as there is no convenient parking for this type of vehicle (RV's, vehicles with trailers, etc... ). Based on very preliminary internal discussions, this new Information Center could replace the existing Lionshead Information center (which is in need of replacement) as long as the Vail Village Information Center is modified to provide good access for oversize vehicles. Wayfinding and signage will also be a key component in its success and in the success of information dissemination as a whole. A "beacon" type element for Transit Welcome Center will help provide a visual que for its location; this can be accomplished as a part of the proposed elevator tower. The Town will need to develop an Information Center Master Plan and Goals and understand how the existing Vail Village and Lionshead info centers and this new information center will work and operate together. The flexibility of the 300 square foot planned information program is such that final determination on its future operations is not critical at this time, as it could easily be programmed as manned or self serve type information, regardless it is a key location for information dissemination and guest experience. III. STAFF RECOMMENDATIONS Staff recommends proceeding with the 2 story option, based on its efficient design and program layout, compliance to the Lionshead Master Plan, and the ability to maintain the possibility of including the additional hybrid community space. Based on the outcome of the investigation into user groups for this additional community space, staff would recommend the implementation of the community space if deemed warranted. 8/17/2010 6 -2 -2 'OWN OF VAM . VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 17, 2010 ITEM /TOPIC: Second reading of Ordinance No. 14, Series of 2010, An Ordinance making supplemental appropriations to the Town of Vail Capital Projects Fund of the 2010 Budget for the Town of Vail, Colorado; and authorizing the expenditures of said appropriations as set forth herein; and setting forth details in regard thereto. PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Approve or approve with amendments the second reading of Ordinance No. 14, Series of 2010. BACKGROUND: To be provided in a separate memo. STAFF RECOMMENDATION: Staff recommends that the Town Council approves or approves with amendments Ordinance No. 14, Series of 2010, upon second reading. ATTACHMENTS: Ord 14 3rd Supp 8/17/2010 MEMORANDUM To: Town Council From: Stan Zemler Judy Camp Kathleen Halloran Date: August 12, 2010 Subject: 2010 Budget Amendment — Ordinance 14 There were no changes to this ordinance since first reading. On Tuesday evening, you will be asked to approve the third budget amendment and supplemental appropriation of 2010 upon second reading. Attached is a summary of changes proposed in the attached Statements of Revenue, Expenditures, and Changes in Fund Balances. The purpose of this supplemental is to recognize the accounting methodology for recording the LionsHead Transit Center and other Vail Reinvestment Authority (VRA) capital projects. The attached ordinance adjusts the town's budget to reflect the way we will account for VRA funded capital projects in the future with direct expenditures and project management through the Capital Projects Fund and funding from the Vail Reinvestment Authority's TIF dollars. 8/17/2010 7 -1 -I TOWN OF VAIL 2010 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2010 2009 2009 RFv/(Unfav) 2010 1st 2010 2nd 2010 3rd Proposed Amended Actual Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Revenue Total Sales Tax Revnu$ 16,600,000 $ 16913338 $ 16600000 $ 16600000 $ 16600000 Sales Tax Split b/t Gen'I Fund & Capital Fund 59/41 52/48 61/39 61/39 Sales Tax -Ca ital Projects Fund $ 6,840,000 $ 8,251,795 $ 6,474,000 $ 6,474,000 $ 6.474.000 $ 6,474,000 Use Tax 700,000 713,582 13,582 500,000 500,000 100,000 500,000 600,000 Based on YTD collections of $75K over budget plus $25K for aintler of the year Federal Grant Revenue 120,834 (120,834) 2,508,015 2,520,485 5A28,500 5,028,500 5,028,500 Transit center grant:$5.OM; $28.5K for Police Live Scan interface software 2011: $828K for bridge reconstruction, $600K buses Other State Revenue 24.000 24,000 Lease Revenue 188.550 201,450 12,900 184,500 184,500 184,500 184.500 Per Vail Commons commercial & residential leases Employee Housing Fee -In -Lieu 186,000 72,425 (113,575) - - 100,000 100,000 100,000 Based o Y ion n TD collections from Ramshorn & Meadow Drive ovat $11,300 reimbursement of Timber Ridge legal expense and $33,800 additional reimbursement from Solaria and Four Seasons for streetscape.; $444K for Reimbursement for streetscape work done in Project Reimbursement 187:000 246,858 59,858 - 664,000 664.000 45,100 709,100 709,100 2009 during redevelopment projects: ($275K from Solaris and $169K from Four Seasons); $200K reimbursement from Eagle County for a portion of the 1 -70 Fiber Optic installation; Bald Mtn berm $10K ERW &S & $10K neighbors Sale of Arosa Duplex/ CGOL loan repayment 775,000 775.000 1 41,000 816,000 1 816,000 Based on actual sales price Eamings on Investments and Other 18,750 109,605 90,855 18.000 18,000 18.000 18,000 Total Revenue 8,241,134 9,619,715 1,378,581 10,459,515 3,184,485 13,644,000 286,100 13,930,100 13,930,100 Expenditures Land / Property Purchases Ca ital Maintenance Expenditures Bus Shelters 27,000 21,085 5,915 27:000 27.000 27,000 27,000 Annual maintenance of town bus shelters Parking Structures 540,000 325,380 214,620 486,000 - 486,000 486,000 486,000 2010 includes repair of ventilation, fire system, painting & rust control, crate and joints Re- appropriated '09 funds and utilize savings from parking structure Facilities 679,500 263,423 416,077 473,000 600,000 1,073,000 1,073,000 1,073,000 projects to address defamed maintenance following study and prioritization of town's aging facilities: $17K library tap fee Per Council's approval April, 2010 as part of long -term capital plan; Library Roof Replacement 400,000 400,000 400,000 originally budgeted in 2014 but due to leaks Council agreed to move the project up; Per council 7/20 reduce to $400K (from $500K) Building Remodels 49,500 - 49.500 - - - _ Transfer 2009 funds to Creekside Housing to address continued issues of lumbin , electrical and now asbestos Creekside Housing Improvements 54,000 46,918 7,082 54,000 56,582 110,582 110,582 110,582 Utilized savings from Building Remodels to address continued issues of lumbin ,electrical and now asbestos inside units Vail Village Inn Condo Roof (TOV Portion) 17,000 17,000 17,000 17,000 TOV's portion of special buildin assessment for new roof on VVI Plaza condo Street Light Improvements 67,500 65,765 1.735 67,500 67,500 67.500 67.500 New street lights and refurbish residential lighting $3,440 temporary repairs to bridges from flood incident; On -going Capital Street Maintenance 1,337,087 1,317,330 19,757 730,000 - 730,000 3,440 733,440 733,440 maintenance to roads and bridges including asphalt overlays, patching and repairs Flammable storage / Mag Chloride containment 16,560 16,560 - - _ - _ - Secondary containment around Mang tank / remove glycol tank to meet containment re u manta; This is a com liance issue. Fire Truck Rebuild / Refurbish - - - - 570,000 570,000 570,000 570,000 deliver Newfre expected 2 for 011 Vail station - moved forward from 2011 to place order; 2 Audio Visual (Council video,Security, PD car video 61,150 35271 25,879 8,000 25,879 33,879 33,879 33,879 09 reappropriated for Council chamber for fixed cameras and potential technol ment for Council;'10 olice car cam eras Document Imaging 154599 136,421 18,278 110,000 20,592 130,592 130,592 130,592 09 reappropriation to continue historical scanning; Annual maintenance, n' licensin and contract osition Ihru 2011 Upgrade Microsoft products on all equipment, replacement PC's, server Software Licensing 20,200 12,382 7,818 37,000 - 37,000 37,000 37,000 upgrades, AS400. These upgrades occur every 3-5 years on a rotation schedule Hardware Purchases 84,380 68,221 16,159 45,000 48,000 93,000 93,000 93,000 09 re- appropriated for purchase of two backup appliances- utilize savings from Data Center and Website unspent 2009 funds to help cover Data Center (Computer Rooms) 47,500 33,598 13,902 15,000 - 15,000 15,000 15,000 Fire suppression in computer rooms; maintenance, security and power s stems for 3 rooms 8/17/2010 7 -1 -2 2 TOWN OF VAIL 2010 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2010 2009 2009 Variance 2010 1st 2010 2nd 2010 3rd Proposed Amended Actual Fav /(Unfav) Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments Website and e- commerce 28.500 28,500 12,000 12.000 12,000 12,000 Internet security & application interfaces; website redevelopment To complete project relating to web access to the town's GIB information; Comm Dev ArdGIS System 52,000 20,899 31,101 10,000 15,700 25700 25,700 25,700 includes purchase of "base data" from Eagle County and consulting s ervices to develop applications for the system Fiber Optics in Buildings 15.000 7,273 7,727 21,000 21,000 21,000 21,000 Cabling / Network Infrastructure; to repair, maintain & upgrade Network upgrades 18,300 16,014 2286 30,000 30,000 30,000 30,000 Computer networks stems - replacement cycle eve 3 -5 yea Com uter Aided Dispatch (CAD) RMS Project 51,650 41,769 1 9,881 55,000 1 55,000 1 55,000 1 55,000 County-wide "Computer Aided Dispatch/Records Mg" System" Comm Dev Interactive Permit software 25,000 - 25.000 200,000 25,000 225.000 225,000 225,000 Upgrade of Permit Plus software; $25K re- appropriated for consultant to identify system requirements etc. Live Scan Interface software (Police) - - - 28,500 - 28,500 28,500 28,500 Funded by grant above; Links our Live Scan software to other agencies Librar Self-Check By, tem 90,000 90,000 90,000 90,000 Funded b Libra donations collected over the ea Vehicle Ex ansion 34,730 34,730 2009 continued set up of Police Volvos $16K'. Forklift for PW $18K Maintenance Paid for by Capital Fund 3,364,256 2,463,039 901,217 2,409,000 1,468,753 3,877,753 403,440 4,281,193 4,281,193 Ca ital Replacement Expenditures West Meadow Drive 600,683 520,539 80,144 64,389 64,389 18,800 83,189 83,189 $18.8K Four Seasons streetscape; see reimbursement above $15K Solaris streetscape; see reimbursement above (total Solaris work Village Streetscaps 764,706 312,317 452,389 300,000 452,389 752,389 15,000 767,389 767,389 & reimb $290K); Future work includes Covered Bridge (heat and /or safety) for $150K. Finish Vail Valley Drive to Gold Peak $150K; Replace newspaper boxes $100K Neighborhood Road Reconstruction 200,000 20,531 179,469 1,100,000 179,469 1,279,469 (850,000) 429,469 429.469 Project savings; Overhaul residential streets (Mill Creek Circle); Construction split between 2010 and'11 Overhaul residential bridges (Matterhorn Bridge) - 2010 design with Neighborhood Bridge Reconstruction 150,000 - 150,000 - 150,000 150,000 150,000 150,000 construction in 2011; Delayed design to coincide with CDOT"s matching rant schedule Fire Breathing Apparatus 180,000 180,043 1 (43) - - _ - - Replacement of all (30) cylinders /compressors; Older model currently used not effective or safe Parking Entry System /Equipment 145,000 118,388 26,612 - - - 13,000 13,000 13,000 Purchase 1 add'I ticket dispensor to allow public use of value pass to Office Eq,ditment> $5,000 9,000 9 Generator - Municipal Building / Dispatch 20,124 19,960 164 2009: work finished up in 2009 / balance due on a contract $30K for spare parts on new hybrid buses- stocking parts reduces Replace Buses 173,400 23,174 150,226 2,199,600 83,614 2,283,214 2,283,214 2,283,214 downtime when buses need servicing; Remainder will go for new buses in 2010 6 regular buses); 2011 2 Hybrid buses Replacement Paid for by Capital Fund 2,242,913 1,194,952 1,047,961 3,599,600 929,861 4,529,461 (803,200) 3,726,261 3,726,261 Property Tax Increment - Reserved 441,000 441.000 Use in 2010 toward construction of the West Vail Fire Station Other Improvements LionsHead Transit Center VRA 5,288,331 5.288,331 $5.0 million from Federal grant; $288K transferred from VRA Welcome Center VRA 681,350 681,350 Transferred from VRA (in current budget) Parking Addition (VRA) 65,000 65,000 Transferred from V. (in current budget) Appropriate full amount of original budget in 2010 (originally split West Vail Fire Station 300,000 102,548 197,452 2,800,000 197,452 2,997,452 2,302,548 5,300,000 5,300,000 between 2010 and 2011); Amended during Council mtg- reduce to $5.3M Aroca Drive- Duplex for Employee Housing 770,000 517,681 252,319 - 280,338 280,338 8,020 288,358 288,358 Development project for deed- restricted housing -based on construction contract approved by Council; total project cost $806,039 Bu -down Program 500,000 261,882 238,118 314,000 238,118 552,118 552,118 552,118 Re-appropriated to help fund purchase of Red Sandstone parking lot Buy -down Program Funded by Pay -in -Lieu - - 186,000 - 186,000 186,000 186,000 Funding for the buy -down program from developers electing the employee housing -in -lieu o tion Variable Message Signs 190,973 62,320 128,653 65,000 128,653 193,653 193,653 193,653 Re-appropriate '09 funds for wayfinding signs installation (W, Main Vail r ound about & Four Seasons''10111 Scions $300K was allocated in 2009 for utility and drainage work to accomdate 1 -70 Noise 300,000 18,320 281,680 251,639 131,541 383,180 383,180 383,180 berm near Bald Mtn townhomes; project was delayed while obtaining approvals from CDOT and homeowners' agreement extension; $101.5K to relocate water line under her I -70 Fiber Optics 168,781 158,623 10,158 - - _ - - 2009:Town has fiber optic connection to 1 -70 corridor for improved public safety communications Underground Utility improvements 156,000 147,221 8,779 - _ _ _ Transfers of utility lines from above ground to underground; offset by $156K revenue above from HoI Cross Expenditure related to impact fee paid by Manor Vail development: Keep Manor Vail Street Plan 83,800 - 83,800 - 83,800 83,800 83,800 83,800 funds in budget due to developer agreement; intent is for streetscape in that neighborhood Chamonix Area Plannin 30,000 20,265 9,735 50,000 50,000 50.000 50,000 Next phase of Chamonix area planning / engineerin 1712 10 7 -1 -3 3- TOWN OF VAIL 2010 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2010 2009 2009 Variance 2010 1st 2010 2nd 2010 3rd Proposed Amended Actual Fav /(Unfav) Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments LH Parking Structure Redevelopment 5,000 3,460 1,540 - - _ - _ Final expenditures regarding this RFP; offset by reimbursement in revenue above Fire Impact Fee Nexus study 15,000 15,000 - - - - - - Nexus study to determine redevelopment impact on Fire Department; Potential revenue source Traffic Impact Fee study 30.000 8,355 21,645 21,645 21.645 1 21,645 1 21,645 Re -a ro riated'09 funds to re are Exaction ordinance Timber Ridge Legal /Zoning 100,000 51,220 48,780 - 48,780 48,780 11300 60 60,080 A'dd'I $11,300 for ongoing legal and other expense- see r eimbursement offset above Timber Ridge Debt Service Guarantee 925,000 925,000 925,000 925,000 925,000 925,000 Annual debt service guarantee - a requirement of TR debt LionsHead Improvements 34,000 34,000 - - _ _ - _ This is offset by contributions from Vail Resorts and CDOTand covers co mpletion fthe transportation stud rent) underwa S.Frontage Road Relocation 20,000 20,000 - _ _ _ Study of the Frontage Rd relocation (EverVail) - reimbursed from Vail Resorts above Bio -Mass Study 50,000 50.000 Will re- submit when a project is more clearly identified Total Other Improvements 3,678,554 1,420,895 2,257,659 3,616,639 2,105,327 5,721,966 2,321,868 8,043,834 6,034,681 14,078,515 Total Capital before Financing 9,726,723 5,078,886 4,647,837 9,625,239 4,503,941 14,129,180 1,922,108 16,051,288 6,034,681 22,085,969 Debt Service and Financing Debt Service on Outstanding Bonds 2,298,121 2.289,492 8.629 2,273,959 2,273,959 2,273,959 1 2.273.959 Federal Transit Center funding was going to be transferred to the Transfer to Vail Reinvestment Authority 120,834 120,834 2,479,515 2,520,485 5,000,000 5,000,000 (5,000,000) - VRA; Now the project will be funded through the Capital Projects Fund -see Transit Center project above Total Debt Service and Financing: 2,418,955 2,289,492 129,463 4,753,474 2,520,485 7,273,959 7,273,959 1 (5,000,000)1 2.273,959 Total Expenditures 12,145,678 1 7,368,378 4,777,300 1 14,378,713 7,024,426 1 21,403,139 1,922,108 23,325,247 1 1,034,681 1 24,359,928 $3.66- Transfer - General Fund fund balance for West Vail Fire Station Transfer from General Fund - (3,659,000) (90,000) (3,749,000) (3,749000) (3.7A9.000) coustruction. $90K transfer of Library donations for use toward new self check system Transfer from Vail Reinvestment Authority 1,194,681 1,194,681 VRA- furWed capital projects. Net Change in Fund Balance (3,904,544) 2,251,337 6,155,881 (260,198) (3,749,941) (4,010,139) (1,636,008) (5,646,147) 160,000 (5,486.147) Beginning Fund Balance 8,981,869 8,981.869 5,077,325 5,077,325 6,155,881 11,233,206 11.233.206 Ending Fund Balance 5,077,325 11 233 206 4,817,127 1 067 186 5,587.059 5 747,059 8/17/2010 7 -1 -4 4 ORDINANCE NO. 14 SERIES OF 2010 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL CAPITAL PROJECTS FUND OF THE 2010 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2010 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 19, Series of 2009, adopting the 2010 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2010 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: Capital Projects Fund $1,034,681 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty Ordinance No. 14, Series of 2010 8/17/2010 7 -1 -5 imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 3rd day of August, 2010, and a public hearing shall be held on this Ordinance on the 17th day of August, 2010, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. Dick Cleveland, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 17th day of August 2010. Dick Cleveland, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 14, Series of 2010 8/17/2010 7 -1 -6