HomeMy WebLinkAbout2010-09-07 Agenda and Support Documentation Town Council Evening Session VAIL TOWN COUNCIL
EVENING SESSION AGENDA
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VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., SEPTEMBER 7, 2010
NOTE: Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
1. ITEM /TOPIC: Citizen Participation. (15 min.)
PRESENTER(S): Public
2. ITEM /TOPIC: Consent Agenda.
Approval of August 3, and 17, 2010 Town Council meeting minutes.
Approval of August 31, 2010 Town Council Special meeting minutes.
(5 min.)
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Approve of the three August meeting
minutes.
BACKGROUND: Review and approve town council meeting minutes from
August 3, 2010 and August 17, 2010. Review and approve town council
special meeting minutes from August 31, 2010.
STAFF RECOMMENDATION: Approve meeting minutes for August.
3. ITEM /TOPIC: Town Manager Report:
1. Revenue Update
2. Construction Update
(15 min.)
PRESENTER(S): Stan Zemler
4. ITEM /TOPIC: Planning and Environmental Commission (PEC) Vacancy
Appointment (15 min.)
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Please interview and appoint one
member to the PEC which term ends March 31, 2012.
BACKGROUND: There is currently one vacancy on the PEC. The Town
received three (3) applications for this position and the applicants are as
9/7/2010
follows:
Mike Arnett
Mark Gordon
John Rediker
STAFF RECOMMENDATION: Staff requests the Town Council interview
each applicant at the work session and appoint one person to the PEC,
which term expires March 31, 2012.
5. ITEM /TOPIC:
Update on Conference Center Funds
(45 minutes)
PRESENTER(S): Kent Logan
ACTION REQUESTED OF COUNCIL:
Council to provide feedback on recommended project list for utilization of the
$9.3 million conference center funds; direction to further refine uses and
costs on proposed projects within next 60 days; direction to move forward
with stakeholder meetings to gather community input; designated date to
return to Council with feedback from stakeholders; proposed date for a
special election.
BACKGROUND:
The balance available for reallocation from the conference center funds is
$9.3 million at the end of 2009. On April 6, 2010 Council approved the goal to
utilize the funds to increase overall economic vitality in the Town of Vail. The
key assumption is that the $9.3 million conference center funds should be
used for capital assets, either new or enhanced existing facilities, providing a
long -term benefit to the Town of Vail. Council directed the Town Manager to
form a working group to solicit ideas and input and develop and evaluate
concepts for the highest and best use of the conference center funds.
Instead, Kent Logan, along with Susie Tjossem, Kerry Donovan, Stan Zemler
and Kelli McDonald met with individuals and groups over the past 90 days.
Findings and recommendations are included in the attached memo.
STAFF RECOMMENDATION:
Provide direction on next steps for conference center funds.
6.
ITEM /TOPIC: 2010/2011 Winter Parking Policy Discussion. Please note
the presentation will be hand delivered on Friday, September 3, 2010. (60
min)
PRESENTER(S): Greg Hall
ACTION REQUESTED OF COUNCIL: Adopt the 2010/2011 winter parking
policies.
BACKGROUND: Each year the Town Council adopts the winter parking
operating policies regarding parking rates and pass use and prices.
9/7/2010
STAFF RECOMMENDATION: Adopt, or adopt with modifications, the
2010/2011 winter parking policies.
7. ITEM /TOPIC: South Frontage Road parking use policy and parking
improvement funding discussion. (45 min)
PRESENTER(S): Greg Hall
ACTION REQUESTED OF COUNCIL: Provide the staff direction on the
parking policy role on use of the South Frontage Road and paying for parking
improvements.
BACKGROUND: The Town Council goal is to adopt a strategic parking plan
by September 30, 2010.
STAFF RECOMMENDATION: Provide direction to staff.
8. ITEM /TOPIC: Adjournment. (9:10 P.M.)
9/7/2010
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: Consent Agenda.
Approval of August 3, and 17, 2010 Town Council meeting minutes.
Approval of August 31, 2010 Town Council Special meeting minutes.
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Approve of the three August meeting minutes.
BACKGROUND: Review and approve town council meeting minutes from August 3, 2010
and August 17, 2010. Review and approve town council special meeting minutes from August
31, 2010.
STAFF RECOMMENDATION: Approve meeting minutes for August.
ATTACHMENTS:
August 3, 2010 meeting minutes
August 17, 2010 meeting minutes
August 31, 2010 meeting minutes
9/7/2010
Vail Town Council Meeting Minutes
Tuesday, August 3, 2010
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at
approximately 6:00 P.M. by Mayor Dick Cleveland.
Members present: Dick Cleveland, Mayor
Kevin Foley
Kim Newbury
Kerry Donovan
Margaret Rogers
Andy Daly
Not present: Susie Tjossem
Staff Members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
The first item on the agenda was Citizen Participation.
Dennis Foley, Bill Suarez and Craig Arford thanked Council for their
perseverance in alleviating parking issues in LionsHead.
The second item on the agenda was the Town Manager's Report.
a. Revenue Update
Budget and Financial Reporting Manager Kathleen Halloran reported that upon
receipt of all sales tax returns for the month of June, collections for the month
were expected to be $869,159 up 23.1 % from budget and 21.2% from last year.
Year -to -date sales tax collections are expected to be up 2.4% from budget and
up 0.85% from last year. Inflation as measured by the consumer price index was
up 1.1% in June compared with June 2009. Construction permit revenue through
July 28 totals $347,979 including $151,629 from major redevelopment projects
compared with $290,209 from major projects at this time last year. Revenue
from non -major projects is up 10% from 2009, due to a number of additions and
remodels. The 2010 budget for construction permit fees is $625,000 with year -
to -date revenue about $55,000 higher than expected year -to -date. Use tax
collections as of July 28, 2010, total $612,875 compared with $242,567 at this
time last year and $356,000 budgeted. Major redevelopment projects including
First Chair, Lodge Tower, and Ramshorn contributed $291,506 or 48% of the
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total. Several remodel projects including additions to units at the Vail Village Inn
and Vail Mountain Lodge and remodels at Millrace Condos, the Antlers and Vail
Point also paid use tax in 2010. No comparable activity occurred in the first half
of last year. Year -to -date use tax collections have already exceeded the full -year
budget of $600,000. RETT collections through July 28, 2010, total $3,322,133,
compared with $2,097,000 budgeted and $1,329,700 at this time last year.
Approximately $1,748,236 of the 2010 RETT collected is from major
redevelopment projects including Arrabelle, Chalets at the Lodge at Vail,
Founders' Park Garage, Landmark, Lions Square Lodge North, Manor Vail,
Mountain View, Solaris and Vail Plaza Hotel. Collections not related to major
redevelopment projects total $1,573,897 compared with $785,000 through June
of 2009. The full -year budget for RETT is $4,283,000 and 78% of that budget
has been collected through the end of July (58% of the year). Across all funds
and revenue accounts through June 30, 2010, total revenue of $29.9 million is up
13.8% year -to -date from this time last year and up 11.7% from the budget. For
more information, contact Kathleen Halloran at 479 -2116.
b. The Vail Village parking structure expansion over the South Frontage
Road study is estimated to cost $25,000 due to the complexities of the
issues. Because of the location of the structure, the budgeted funds
for parking (RETT and VRA funds) are not allowed to be used. Council should
direct staff to use capital dollars to conduct this study. During the parking update
two weeks ago staff did not have the cost proposals back from consultants.
Public Works Director Greg Hall then asked if Council wished to proceed with this
study. Cleveland said he was not interested in addressing the issue. Foley said
that until the Frontage Road issues (clarification of ownership) were resolved, it
was no use to pursue the project. Council then agreed there was no interest in
pursuing the study.
The third item on the agenda was the Consent Agenda.
a. Approval of 07.06.10 & 07.20.10 Town Council Minutes
Daly moved to approve the minutes with minor amendments with Foley
seconding. The motion passed unanimously, 6 -0.
The fourth item on the agenda was the Winter 2010/2011 Parking Operation
Plan setting goals, policies, rates and pass prices.
Public Works Director Greg Hall asked Council to consider the adoption of the
Winter 2010/2011 Parking Operation Plan as presented or with modifications,
provide direction where additional information is needed or has been identified to
complete the plan. Council annually adopts a Parking Operation Plan for the
upcoming winter season. In past years, a recommendation was presented by the
Parking Task Force. This year the council directed staff to present a
recommendation to them based on input provided during previous council work
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9/7/2010
2 -1 -2
sessions. Hall explained that transit won't work for all segments of the workforce.
Rogers encouraged using a punch card system (i.e., a free day of parking after
paying for seven days). Daly and Rogers spoke in support of improved signage
to give people advanced warning of parking options. Cleveland spoke in support
of a merchant validation system. Daly said the Vail Economic Advisory Council
(VEAC) believed a validation system would not work. Daly spoke in support for
segregated short term parking. He then encouraged having a Work Session item
to discuss the issue. Vail Chamber & Business Association Richard tenBraak
representative said local merchants hoped free short term parking would be
extended to two hours. Kaye Ferry asked why Vail residents did not realize the
same discounts as down valley residents. Paul Rondeau asked Council to
simplify the parking process. Cleveland said it was apparent Council needed to
have a discussion about pricing. "Will the rates that are proposed serve our
purpose ?"
The fifth item on the agenda was the First reading of Ordinance No. 14, Series
of 2010, An Ordinance making supplemental appropriations to the Town of Vail
Capital Projects Fund of the 2010 Budget for the Town of Vail, Colorado; and
authorizing the expenditures of said appropriations.
Budget and Financial Reporting Manager Kathleen Halloran said the resolution
was tied to Vail Reinvestment Authority resolution passed earlier in the day.
Rogers moved to approve the ordinance with Daly seconding. The motion
passed unanimously, 6 -0. For more information, contact Kathleen Halloran at
479 -2116.
The sixth item on the agenda was the Second reading of Ordinance No. 13,
Series 2010, an ordinance amending certain sections within 4 -3, Sales Tax, Vail
Town Code.
Finance Director Judy Camp asked that Council approve, approve with
amendments, or deny Ordinance No. 13, Series 2010, upon second reading.
Senate Bill 10 -142 was signed by Governor Ritter on March 29, 2010, with an
effective date of August 22, 2010. The bill amends Colorado Revised Statutes
29 -2 -106.1 (2)(a) concerning the process of resolving disputes related to sales
tax paid to a local government. Ordinance No. 13 amends the Vail Town Code to
be consistent with the new legislation. The major change is to allow taxpayers 30
days, rather than 20, to protest a deficiency notice issued by the Finance
Director. Also, the town's current sales tax ordinance is silent concerning the
statute of limitations when an audit or other collection proceeding commences.
Ordinance No. 13 clarifies what happens in this situation by adding the following
language: "The commencement of collection proceedings, including the mailing
of a notice of audit, shall toll the running of the statute of limitations. In the case
of mailing of a notice of audit, any such audit shall be diligently pursued by the
Town.
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For purposes of this Section, "toll" is defined as an interruption of the running
or continuation of statute of limitations. Daly moved to approve the ordinance
with Donovan seconding. The motion passed unanimously, 6 -0.
The seventh item on the agenda was a Covered Bridge Deck Replacement with
Heated Concrete Request.
Public Works Director Greg Hall asked Council for direction to replace the
Covered Bridge decking with snowmelted wood plank stamped concrete decking.
The Covered Bridge connecting Slifer Square and Bridge Street currently has
wood decking that has been significantly worn down and is in need of
replacement. Due to the volume of guests that cross this bridge, and the slick,
wet /frozen conditions, which occur due to blowing snow and moisture tracked
onto the wood decking, the town gets many reports of slip and falls at this
location. In order to improve the safety condition on this bridge, staff is
recommending heating the bridge deck. In order to accomplish this, the deck will
have to change material to concrete. The concrete can be stamped and colored
to look like wood. The estimated cost of this work is $115,000. The request was
to direct staff to proceed through the Design Review Board Process to obtain
approval of the material change from wood decking to snowmelted wood plank
stamped concrete decking for the Covered Bridge. Rogers asked if any other
material than concrete could be used. Daly and Rogers said they would prefer to
see pavers on the bridge. Donovan and Newbury said they were strongly
opposed to removing the wooden planking of the bridge. Foley spoke in support
of widening the bridge. Cleveland noted, "I think it would be a real mistake to
change that bridge." During a pause for public comment, Vail Homeowner's
Association representative Jim Lamont spoke in support of historical
designations for buildings, structures and relevant locations. Rogers moved not
to move forward with Donovan seconding. The motion passed unanimously, 6 -0.
The eighth item on the agenda was Resolution No. 21, Series of 2010, A
Resolution Expressing Support for Congressional Wilderness Designation of
Seven Separate Areas on Public Lands Surrounding or Nearby the Town of Vail.
The resolution is intended to support a proposal currently before Congress to
designate as wilderness portions of the White River National Forest and
surrounding Bureau of Land Management areas in Eagle County, including
several in the vicinity of Vail. Resolution advocate Susie Kinkade requested the
Town of Vail and Town Council support this proposal by passing this resolution.
Kinkade said world class resorts need world class landscapes. During a pause
for public input, Kevin Hoechtl spoke in support of the resolution. Richard
tenBraak spoke against the resolution as it was not ready to be passed. John
Bailey spoke in support of making the Spraddle Creek area a national recreation
area. Joe Staufer spoke in support of preserving and expanding wilderness
areas. Eagle River Water & Sanitation District representative Lyn Brooks spoke
against the resolution. "We would like to see more watershed values in their
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destinations." Lee Mossburger spoke in support of the resolution. Jonathon
Staufer urged Council to support the resolution. Mark LaVarn spoke in support of
the resolution. Vail Homeowner's Association representative Jim Lamont asked
Council to look back to the past and dig for the vision of Vail's founders in regard
to wilderness protection. Paul Rondeau asked Council to consider the impact the
decision would have on the town's guest. Having heard comments from all
Council members, Rogers then withdrew a motion to approve and moved to table
the resolution until September 21 st with Daly seconding. The motion passed
unanimously, 6 -0.
The ninth item on the agenda was Adjournment.
Foley moved to adjourn at approximately 9:30 p.m. with Newbury seconding.
Dick Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
5
9'7'2010
? -I -S
Vail Town Council Meeting Minutes
Tuesday, August 17, 2010
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at
approximately 6:00 P.M. by Mayor Dick Cleveland.
Members present: Dick Cleveland, Mayor
Kevin Foley
Kim Newbury
Kerry Donovan
Susie Tjoseem
Margaret Rogers
Andy Daly
Staff Members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
The first item on the agenda was Citizen Participation.
Mery Lapin asked to be put on the Town Council agenda in regard to a proposed
parcel realignment.
Jason Weingast with Active Energies, Inc. provided Council with examples of
solar panel installations. He then encouraged Council to reconsider solar
installation zoning regulations.
The second item on the agenda was the Town Manager's Report.
Town Manager Stan Zemler announced Corey Swisher would be leaving the
Town Manager's Office after providing six years of service.
The third item on the agenda was an appeal, pursuant to Section 12 -3 -3,
Appeals, Vail Town Code, of the Town of Vail Design Review Board's (DRB)
denial of a design review application.
Rachel Friede with Community Development reported that on May 12, 2010, the
applicant submitted a design review application for a fence. On June 2, 2010, the
Design Review Board (DRB) held a hearing on the application. The application
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was tabled to the June 16, 2010, meeting after members provided input on the
fencing. At the June 16, 2010 DRB hearing, the applicant proposed a reduced
fence area with additional landscaping. The DRB again commented that the
fenced area was too large and tabled the application to the July 7, 2010, DRB
hearing. At the July 7, 2010, hearing, the DRB denied the Futernick application
(4 -0 -0, Plante absent) with the finding that the fence did not meet the
requirements and guidelines of the Vail Town Code, including Section 12 -10 -9,
Fences, Hedges, Walls and Screening, Vail Town Code. On July 26, 2010,
Miriam Futernick, the applicant, filed an appeal to the Vail Town Council of the
DRB's decision. Miriam Futernick asked Council to consider allowing a fence for
protection and privacy. DRB member Tom Dubois explained the determination
for the denial of the fence. Vail Homeowner's Association representative Jim
Lamont spoke against allowing the fence. Foley said he did not mind a fence
although he opposed the use of wire and mesh. Rogers said she did not believe
the applicant had extenuating circumstances. She said she would vote to uphold
the decision. Cleveland congratulated the DRB for upholding the town code.
Newbury moved to uphold the decision with findings from the staff memo with
Rogers seconding. The motion passed unanimously, 5 -2 with Foley and Daly
opposed. For more information, contact Rachel Friede at 970 - 479 -2440.
The fourth item on the agenda was the Holy Cross Energy Easement.
Town Engineer Tom Kassmel reported the Town of Vail and the Vail
Reinvestment Authority are moving forward with the construction of the
LionsHead Transit Center Phase I Improvements, which includes a 1200 square
foot building along the South Frontage Road, north of the LionsHead Parking
Structure. In order to construct this building, multiple utilities must be relocated.
Holy Cross Energy must be relocated to the south of the proposed building and
will require an easement between the proposed building and the LionsHead
Parking structure. Kassmel asked the Council to direct staff to enter into a Holy
Cross Energy Underground Right of Way Easment and Trench, Conduit, and
Vault Agreement. Daly moved to grant the easement with Rogers seconding.
The motion passed unanimously, 7 -0.
The fifth item on the agenda was a request to proceed through the development
review process with a proposal to construct private improvements on the Town of
Vail owned Eaton Plaza, a Part of Lot C, Block 5C, Vail Village Filing 1, generally
located adjacent to the Hong Kong Cafe Building at 250 Gore Creek Drive
Town Planner Bill Gibson said as the property owner, the Town Council may
approve, approve with conditions, or deny the applicant's request for property
owner authorization to proceed through the town's development review process.
On June 1, 2010, the Vail Town Council denied a similar request by Four
Seasons representative T.J. Brink. Since that time, the applicant revised the
proposed sketch plan in hopes of addressing the prior concerns of Council.
9/7/2010
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Should Council choose to approve the applicant's request, staff recommended
Council adopt the following conditions:
1. This approval is contingent upon the applicant obtaining Town of Vail
design review approval for this proposal.
2. The applicant shall preserve and protect all existing trees for the duration
of all construction activities.
3. The applicant shall modify the proposed plans to maintain the existing 10'-
9" wide pedestrian path located immediately south, and in alignment with, the
existing Wall Street stairs.
4. Prior to construction, the applicant must execute a license agreement for
the use and maintenance of Town of Vail property in a form acceptable to the
Town Attorney.
The applicant Dave Gorsuch asked Council to approve the request. He noted
the project had recently been modified. Foley moved to approve the request to
proceed through the development review process with no conditions with
Newbury seconding. The motion passed unanimously, 7 -0. For more
information, contact Bill Gibson at 479 -2173.
The sixth item on the agenda was a LionsHead Transit Welcome Center Update.
Town Engineer Tom Kassmel and 4240 project architect Lou Bieker asked for
design direction from Council for the LionsHead Transit Welcome Center. The
LionsHead Transit Center design team presented programming options for the
LionsHead Transit Welcome Center at the June 15th Council session based on
previous Council input. After further discussions with Council on the 15 ", the
program was reduced to a total of 8000 square feet laid out throughout a two or
three story building. The design team was directed to come back with
architectural renderings of both the two and three story options to better
understand the massing and contextual appearance. The purpose of this item
was to present an update to the Council on the progress of the schematic design
and provide architectural renderings of the two and three story options. Three
design scenarios are being reviewed for the Welcome Center: 2 -story structure,
3 -story w/ mezzanine and hybrid 3 -story w /exhibit space. Tjossem said the
center did not function as a beacon to get people off the highway. She then
asked if Vail Recreation District programming would mesh with the intent of the
information center. Rogers said she was in favor of having a high ceiling in the
welcome center. Tjossem and Rogers expressed a need for a gathering space.
Both were very pleased that a hybrid option had been developed. Zemler asked if
the town would have to create parking to meet demands created by a new space.
Daly noted, "This could be a more visible and identifiable location... I think this is
going to be the cheapest space we are ever going to find... I would support us
moving forward with a hybrid alternative." Newbury noted, "It would be a really
good move toward an entrance and exit to LionsHead." Foley and Cleveland
said people waiting for buses should have protection from the environment.
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Cleveland commented, "I think the information center needs to be more
important... That is an important part of this project and I think it is getting lost."
During a pause for public comment, Vail Homeowner's Association
representative Jim Lamont asked for a business plan for any major public
expenditure. "We have not recently analyzed our information systems." Zemler
then urged caution, "The more we put in there, the more unaffordable it gets for
non - profit users." He then noted staff would hone in on specifics in terms of
programming and user groups. Council asked for more detail from potential user
groups on how the space would be used and what they would be willing to pay
for that use. Bob Lazier, owner of commercial space in Lionshead, asked that
any improvement "make a statement" for Lionshead. Kassmel encouraged
Council to make a decision so the project could be completed in 2011. Rogers
said she would like to hear more input from the LionsHead merchants. Zemler
encouraged more discussion about functionality and said staff would explore
technology options. For details, contact Tom Kassmel at 479 -2235.
The seventh item on the agenda was second reading of Ordinance No. 14,
Series of 2010, An Ordinance making supplemental appropriations to the Town
of Vail Capital Projects Fund of the 2010 Budget for the Town of Vail, Colorado;
and authorizing the expenditures of said appropriations as set forth herein; and
setting forth details in regard thereto.
Finance Director Judy Camp introduced the item. Daly moved to pass the
ordinance on second reading with Newbury seconding. The motion passed
unanimously, 7 -0. For more information, contact Judy Camp at 479 -2119.
Adjournment
Foley move to adjourn the meeting at approximately 8:30 p.m. with Daly
seconding. The motion passed unanimously, 7 -0.
Dick Cleveland, Mayor
Attest:
Lorelei Donaldson, Town Clerk
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Vail Town Council Meeting Minutes — Special Meeting
Tuesday, August 31, 2010
3:00 P.M.
Vail Town Council Chambers
A special meeting of the Vail Town Council was called to order at approximately
3:00 P.M. by Mayor Dick Cleveland.
Members present: Dick Cleveland, Mayor
Kevin Foley
Kim Newbury
Kerry Donovan
Susie Tjossem
Margaret Rogers
Andy Daly
Staff Members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
The first item on the agenda was Resolution No. 22, Series 2010, a resolution
authorizing the Town Manager to accept a payment -in -lieu from Vail Associates, Inc.
(VAI), in exchange for a full and final release of the skier drop -off easement recorded
against the North Day Lot property legally described as Lot 1, Block 1, Vail Lionshead
Third Filing, County of Eagle, State of Colorado; and setting forth details in regard
thereto.
Stan Zemler, Town Manager, started the discussion of the resolution outlining the
details to the Town Council. Zemler stated this item was coming before the Town
Council now as it was necessary due to a timing issue with VAI North Day Lot needing
to be completed by May 1, 2011. He emphasized the Town of Vail (TOV) initiated this
conversation with VAI and staff had discussions with the Town Council in executive
sessions which culminated in Resolution No. 22, Series of 2010. The general terms of
the negotiation were that the Lionshead skier drop -off easement on the North Day Lot
(aka the First Chair employee housing site) required by the Arrabelle project would be
released in exchange for the one time payment by VAI to the Town in the amount of
$725 VAI would then replace the skier drop -off spaces with parking spaces. The
Town's rationale for the acceptance of the money in exchange for the release of the
skier drop -off easement, as set forth in the staff memorandum, was that the Town had
identified a more desirable location for skier drop -off in the Lionshead parking structure
and had already begun construction of the improvements. Accordingly, it was thought
that the North Day Lot drop -off location would be duplicative and under utilized.
August 31, 2010 Page 1
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2-3- 1
Kim Newbury asked what the distance is from the North Day Lot and the Lionshead
Parking Structure to the Gondola. Community Development Director George Ruther
said the distance for both sites was comparable. Kevin Foley stated he walked the
distance from both sites today and it was about 300 steps to the Gondola from both
sites.
Newbury asked if some of the parking spaces at the North Day Lot would be used for
evening parking as well.
Andy Daly said he wanted to make sure there is no net loss of parking spaces. He also
wanted to clarify that during the day the spaces would be used for employee parking
and available for other uses in the evening. He also pointed out that this information
was not contained in the Resolution. He asked if the easement for the skier drop -off
would be removed but wanted to make sure there would still be a pedestrian easement
through this area. Ruther explained that the pedestrian easement would be maintained.
Daly questioned whether the proposed removal of the skier drop -off easement would
give VAI the potential to redevelop the building site for purposes other than parking.
Ruther confirmed that approximately 29 parking spaces were to be placed on the site in
replacement of the skier drop -off, but that zoning would control future uses of the
subject site. Ruther went on to state that zoning on the site is Lionshead Mixed Use
One. Town attorney Matt Mire also confirmed that the removal of the skier drop -off
easement would not affect the employee housing deed restriction currently
encumbering the North Day Lot.
Margaret Rogers asked again if removing the easement for parking on the west side
would allow them to build on that area. Ruther explained the site restrictions including
required setbacks would be difficult to build on the limited site. Ruther went onto state
that, because of the no net loss of parking requirement in Lionshead, that if VAI did
want to build on the site someday they would have to replace the parking in Lionshead
regardless. Mire told the Council that the skier drop -off easement they were
considering releasing was a non - exclusive easement and that VAI retained all rights to
their property that would not frustrate the purpose of the easement.
Newbury confirmed VAI would have to replace the 29 parking spaces somewhere else
in Lionshead if they decided to do something else with the site in the future. Ruther
confirmed this was true.
Kristin Williams, representing VAI, thanked the town staff for coming forward with this
proposal and thanked the Town Council for considering the proposal and for
participating in a cooperative effort with VAI in a joint venture to move the Lionshead
skier drop -off spaces to a better location.
Daly again wanted to confirm that the skier drop -off site on the North Day Lot was going
to be utilized for employee parking. Williams stated that although approximately 29
August 31, 2010 Page 2
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2 -3 -2
parking spaces would be built in the subject area VAI couldn't commit to how the
spaces would be allocated or what the future use would be at this time and that VAI
would have to do more research.
Daly reiterated that his understanding was that the released skier drop -off area on the
N. Day Lot was going to be used for employee parking.
The mayor opened the discussion up to public comment. Farrow Hitt, General Manager
of Simba Run, said Vail doesn't have any other skier drop -off. He felt this is as ideal as
it's going to get. He said when the Town Council went to Park City, Utah, one of the
stand -outs was the close -in parking they had for guests. He also stated the ski
mountain would shuttle guests from outlying parking areas. He said instead of looking
at this as an "either /or" situation, look at it as an "addition to" solution. Another positive
item is that locals in town could drop -off their guests. He said a skier drop -off should
have been placed at Arrabelle or Golden Peak but it didn't happen, so this is the next
best solution.
Billy Suarez, stated he was representing the west end businesses of the Lionshead
Mall. He said it was great that the TOV and VAI were working together to get a skier
drop -off site in Lionshead. He said there will still not be a place for the west end of the
mall to have parking and it would be best for the west end of Lionshead if 29 spots
would be available at night.
Brian Nolan, representing the east and west end Lionshead Mall businesses, said
everyone needs to come to terms for the skier drop -off as it will be good for all
businesses. He is excited that both sides are talking and coming to terms for the skier
drop -off.
Tom Neyens, representing both east and west sides of the Lionshead Mall wants
clarification of what the uses will be for the released skier drop -off area on the North
Day Lot. He stated the money is good but that Lionshead needs a skier drop -off on the
west side of Lionshead. He said he is skeptical about what uses will really be on this
site. He said nine spots are better than nothing.
Jeff Babb, of Vail Mountain base operations, stated that the past North Day Lot parking
spaces (9) were rarely used for skier drop -off during the past two seasons. He said no
local businesses used them.
Bob Armour stated that he agreed with Jeff Babb. He said this area does not work for
skier drop -off and it was not ideal. He also said employee parking would be great for
the site. He was in favor of using the new facility at the Lionshead Parking Structure for
a skier drop -off site.
Hitt wanted it clarified that if this is about the money, Council should say so.
August 31, 2010 Page 3
9i7i2olo
2 -3 -3
In addition, the Town Council received two e- mails, one from Geoff Wright and one from
Mia Vlaar, Lionshead business representatives, in support of the change of the
Lionshead skier drop -off site.
Rogers noted that the requirement of VAI to replace the nine drop -off spaces with the
29 parking spaces doesn't appear anywhere in Resolution No. 22, 2010. Ruther said it
doesn't need to be as the underlying zoning will dictate what is required. Rogers
suggested that the town should amend the resolution to reflect the requirement that the
easement area be replaced with 29 parking spaces.
Ruther reiterated that Resolution No. 22 authorizes the Town Manager to enter into an
agreement with the terms set forth in the staff memorandum, which does recite the
requirement that VAI replace the skier drop -off area with parking spaces.
Daly agreed with Rogers that the resolution should reflect the requirement of VAI to
replace the skier drop -off area with parking. He requested the resolution have the terms
of negotiation incorporated into the resolution.
Newbury said her concern is complying with zoning; those spaces do not have to be on
the North Day Lot. So if Ever Vail is ever approved, the parking spaces could be
moved. Rogers agreed. She stated we lose 9 skier drop -off parking spaces and gain
29 parking spaces.
Williams stated that it was not the intent of VAI to pay $725,000 to remove a skier drop -
off encumbrance on their property only to have it re- encumbered by a parking
requirement.
Daly made a motion to approve Resolution No.22, Series of 2010 with an amendment
that references the requirement of VAI to replace the skier drop spaces with between
twenty and thirty parking spaces. The motion was seconded by Margaret Rogers.
Donovan asked if the terms of negotiation in the staff memorandum needed to be added
to the resolution. Mire confirmed he would add them by reference and an exhibit to the
Resolution.
Daly clarified that the resolution should be amended to "creation of 30 parking spaces
for day parking" and that he did not want the spaces to turn into long term parking.
Donovan said it is a great collaboration and this will contribute to Vail being a world
class resort.
Williams again stated VAI cannot add another encumbrance to the site. Tjossem said
adding the language doesn't encumber the site; it just clarifies the underlying zoning.
Ruther said unless there are changes to the zoning, VAI would still have to comply with
providing the required spaces as the underlying zoning controls.
August 31, 2010 Page 4
9i7i2olo
2 -3 -4
Foley stated he won't support the motion or the resolution because he would like more
parking spaces. Cleveland said he thinks the amount of parking spaces is appropriate.
He stated he will vote against the motion as well. Cleveland felt that VAI providing skier
drop -off on their own property was an important consideration and that it would allow
the Town to preserve mores spaces in the Lionshead Parking Structure. He felt that the
parking at the North Day Lot would allow some relief and pressure for Concert Hall
Plaza. Newbury stated she would support the Resolution because the Lionshead
business representatives showed up in person stating they wanted this. Newbury
stated that she will be banking on VAI and Ruther's assurance that parking spaces
would be constructed on the North Day Lot in place of the nine skier drop -off spaces.
A vote was taken. The motion passed 5 -2, Kevin Foley and Dick Cleveland opposed.
Foley made a motion to adjourn, 2 nd by Newbury, passed 7 -0. The meeting was
adjourned at 4:30 p.m.
Dick Cleveland, Mayor
Attest:
Lorelei Donaldson, Town Clerk
August 31, 2010 Page 5
9i7i2olo
2 -3 -5
IL
'OWN ff VA, .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: Town Manager Report:
1. Revenue Update
2. Construction Update
PRESENTER(S): Stan Zemler
ATTACHMENTS:
Revenue Highlights
9/7/2010
TOWN OF VAIL
REVENUE HIGHLIGHTS
September 2, 2010
Sales Tax
Upon receipt of all sales tax returns for the month of July, collections for the
month are expected to be $1,213,167 up 9.8% from budget and 8.1 % from last
year. Year -to -date sales tax collections are expected to be up 3.2% from budget
and up 1.6% from last year. Inflation as measured by the consumer price index
was up 1.2% in July compared with June 2009.
Construction Permit Fee Revenue
Construction permit revenue through August 31 totals $429,863 including
$177,503 from major redevelopment projects compared with $347,184 from
major projects at this time last year. Revenue from non -major projects is down
10% from 2009. The 2010 budget for construction permit fees is $625,000 with
year -to -date revenue about $77,000 higher than expected year -to -date.
Use Tax
Use tax collections as of August 31, 2010 total $696,330 compared with
$565,514 at this time last year and $430,000 budgeted. Major redevelopment
projects including First Chair, Lodge Tower, and Ramshorn contributed $306,738
or 44% of the total. Several remodel projects including additions to units at Vail
Village Inn and Vail Mountain Lodge and remodels at Millrace Condos, the
Antlers, and Vail Point also paid use tax in 2010. No comparable activity
occurred in the first half of last year. Year -to -date use tax collections have
already exceeded the full -year budget of $600,000.
Real Estate Transfer Tax (RETT)
RETT collections through August 30, 2010 total $3,957,414, compared with
$2,507,000 budgeted and $1,500,000 at this time last year. Approximately
$2,130,196 of the 2010 RETT collected is from major redevelopment projects
including Arrabelle, Chalets at the Lodge at Vail, Founders' Park Garage,
Landmark, Lions Square Lodge North, Manor Vail, Mountain View, Solaris, and
Vail Plaza Hotel. Collections not related to major redevelopment projects total
$1,827,218 compared with $899,151 through August of 2009. The full -year
budget for RETT is $4,283,000 and we have collected 92% of that budget
through the end of August (67% of the year).
Summary
Across all funds and revenue accounts through July 31, 2010, total revenue of
$33.8 million is up 14.6% year -to -date from this time last year and up 7.7% from
the budget.
9/7/20
3 -i -1
'OWN ffVAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: Planning and Environmental Commission (PEC) Vacancy Appointment
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Please interview and appoint one member to the PEC
which term ends March 31, 2012.
BACKGROUND: There is currently one vacancy on the PEC. The Town received three (3)
applications for this position and the applicants are as follows:
Mike Arnett
Mark Gordon
John Rediker
STAFF RECOMMENDATION: Staff requests the Town Council interview each applicant at
the work session and appoint one person to the PEC, which term expires March 31, 2012.
ATTACHMENTS:
PEC Applicant Letters
PEC Memo
9/7/2010
I
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i n
2-7 j
9/7/20 10
4 -1 -I
August 24, 2010
Vail Town Council:
I'm writing to express my interest in serving on the Town of Vail's PEC.
As you know, I'm well aware of the time commitment necessary to serve on this important
Town Board. I'm also aware of the roles and responsibilities of the PEC, as well as the
important issues that are facing the Town.
My past service to Vail has shown that I'm committed to working for the betterment of the
Town as a whole. My previous involvement will also allow me to "hit the ground running"
with a minimal time for training. I believe that diversity of opinion on boards and
commissions always makes for better decision - making.
I look forward to discussing my qualifications and your expectations at the September 7
Town Council Meeting.
Thanks for your consideration.
Sincerely,
Mark Gordon
970- 331 -5821
markgordonvail @yahoo.com
I
9/7/2010
4 -1 -2
Jb4ii
LAW OFFICE OF
JOHN B. REDIKER
A PROFESSIONAL CORPORATION
P.O. BOX 68
VAIL, COLORADO 81658
(303) 915 -6526
jbr @redikerlaw.com
August 24, 2010
VIA ELECTRONIC MAIL
Vail Town Council
75 S. l'ronwue Road
Vail, Colorado 81657
Dear Members of the Vail Town Council,
I enclose with this letter my resume for your consideration for the open position on the
Town of Vail Planning and Environmental Commission. l look forward to the opportunity to
meet with you in September to discuss my qualifications and my interest in the position.
Very Truly Yours,
s /John B. Rediker
John B. Rediker
Physical Address: 105 Edwards Village Blvd. s Suite C210 ♦ Edwards, Colorado 81632
Telephone: (970) 926 -8484♦ Facsimile: (970) 926 -1136
9/7/2010
4 -1 -3
JOHN B. REDIKER
2477E Garmisch Drive
Vail, Colorado
(303) 915 -6526
EDUCATION
Washington and Lee University School of Law. Lexington, Virginia. August 1996 — May 1999. J.D.
The Environmental Law Digest, November 1996 - May 1999: Articles Editor; Articles Staff Writer.
Author, Voluntary Environmental Audits and Disclosure Requirements Environmental Law News, Virginia
State Bar, Winter 1998.
The University of North Carolina at Chapel Hill. Chapel Hill, North Carolina. August 1990 - June 1994.
B.A. English/ History minor. Dean's List, Spring 1992, 1994. Vice - president, Beta Theta Pi Fraternity.
Member - Colorado State Bar, United States Federal Court for the District of Colorado, United States
Second Circuit Court of Appeals, United States Ninth Circuit Court of Appeals, United States Tenth Circuit
Court of Appeals.
EXPERIENCE
Law Office of John B. Rediker, P.C.. Vail, Colorado. June 2010 - Present.
Opened law firm in June 2010. Represent clients in federal court and state courts throughout Colorado in a
variety of civil litigation matters. Cases primarily involve real estate, construction and commercial
litigation.
Thomas Genshaft P.C. Aspen, Colorado. May 2007 — May 2010.
Partner; Associate - Worked both as a partner and an associate in civil litigation and transactional law
firm. Independent management of cases involving general commercial litigation and real estate litigation.
Experience in all phases of litigation from case initiation, discovery, trial and appellate work. Managed
cases pending in state and federal courts in Colorado and other jurisdictions as well as cases in arbitration.
Milberg Weiss Bershad & Schulman LLP. New York, New York. June 2001— February 2007.
Attorney — Associate position in plaintiffs' class action securities law firm. Member of the trial team for In
re Wall Disney Co. Derivative Lilig.; performed cross - examinations of director defendants and assisted in
the preparation of cross - examinations of other defendants and experts. The senior Milberg Weiss associate
assigned to In re Initial Pub Offering Sec. Lilig. Experience in all phases of litigation for a variety of
securities cases including brief writing before federal district and appellate courts, preparing for and
conducting depositions, as well as general discovery management.
ARCADIS G &M, Inc. Denver, Colorado. August 2003 - February 2004.
Associate General Counsel — Associate counsel position at an engineering, environmental and architectural
corporation. Experience in all aspects of handling corporation's legal affairs on a day -to -day basis. Work
included negotiating contracts, managing litigation, collections, corporate governance and handling other
corporate legal affairs.
Temkin Wielga & Hardt LLP. Denver, Colorado. October 1999 - August 2003.
Attorney - Associate position at an environmental and commercial litigation practice. Environmental
litigation experience includes CERCLA, RCRA, and other hazardous waste statutes for a variety of cases
involving mining sites, industrial properties, and waste disposal facilities. Experience in regulatory
l
9/7/2010
4 -1 -4
compliance matters. 'transactional experience includes counsel and advice regarding impacted real estate,
negotiating purchase and sale agreements for impacted properties, and negotiating insurance coverage for
impacted properties. Commercial litigation experience includes all phases of litigation in state and federal
court, including; federal appellate practice.
McKenzie Rhody, LLC. Denver Colorado. August 1999 -September 1999.
Attorney - Contract position - Legal research and motion drafting for construction litigation practice.
Legal Aid Society. Lexington, Virginia. August 1998 — Alay 1999.
Intern - third year practice certified. Representation in state courts of indigent persons with legal problems
common to poverty population: consumer /credit, domestic relations, landlord /tenant, and public benefits.
The Southern Environmental Law Center. Charlottesville, Virginia. Alay 1998- August 1998.
Law clerk - The S1-'LC is a non - profit, legal organization providing legal representation for environmental
and conservation organizations both in court and before regulatory agencies. Researched and drafted
memoranda and other documents concerninL issue; involving the Clean Air ;pct and NEPA.
OTHER
Reported decisions - Platt v. Aspemvood Condominium Association, Inc., 214 P.3d 1060 (Colo.App. 2009); Ripple
Resort Media, Inc. v. Ski l'iew Corp., 2008 WL 4678518 (D. Colo. 2008); .South Ferry LP #2 v. Kerry Killinger et
al., 542 F. 3d 776 (9th Cir. 2008); In re Walt Disney Co. Derivative Litigation, 906 A. 2d 27 (Del. Supr. 2006).
2
9/7/2010
4 -1 -5
MWN Vf VAIL
MEMORANDUM
TO: Town Council
FROM: Lorelei Donaldson
DATE: August 26, 2010
SUBJECT: Appointment of one member to the Planning and Environmental Commission (PEC).
There is currently one vacancy for the Planning and Environmental Commission (PEC).
The Town received three (3) applications for the PEC vacancy.
Staff requests the Town Council interview each applicant at the work session and then appoint
one applicant to the PEC at the evening meeting to fill a vacancy. The letters of interest and
resumes are attached for your review and consideration.
The applicants are as follows:
Mike Arnett
Mark Gordon
John Rediker
Please appoint one member to the PEC at the evening meeting to fill a vacancy that runs
through March 31, 2012.
9/7/2010
4 -2 -1
IL
'OWN IT VA, .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC:
Update on Conference Center Funds
PRESENTER(S): Kent Logan
ACTION REQUESTED OF COUNCIL:
Council to provide feedback on recommended project list for utilization of the $9.3 million
conference center funds; direction to further refine uses and costs on proposed projects within
next 60 days; direction to move forward with stakeholder meetings to gather community input;
designated date to return to Council with feedback from stakeholders; proposed date for a
special election.
BACKGROUND:
The balance available for reallocation from the conference center funds is $9.3 million at the
end of 2009. On April 6, 2010 Council approved the goal to utilize the funds to increase overall
economic vitality in the Town of Vail. The key assumption is that the $9.3 million conference
center funds should be used for capital assets, either new or enhanced existing facilities,
providing a long -term benefit to the Town of Vail. Council directed the Town Manager to form a
working group to solicit ideas and input and develop and evaluate concepts for the highest and
best use of the conference center funds. Instead, Kent Logan, along with Susie Tjossem,
Kerry Donovan, Stan Zemler and Kelli McDonald met with individuals and groups over the past
90 days. Findings and recommendations are included in the attached memo.
STAFF RECOMMENDATION:
Provide direction on next steps for conference center funds.
ATTACHMENTS:
Conference Center Funds Update Memo
Sample Facilities Schematics
9/7/2010
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9/7/2010
5 -2 -2
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9/7/2010
5 -2 -4
TOWN (ffr VA M
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: 2010/2011 Winter Parking Policy Discussion. Please note the presentation will
be hand delivered on Friday, September 3, 2010.
PRESENTER(S): Greg Hall
ACTION REQUESTED OF COUNCIL: Adopt the 2010/2011 winter parking policies.
BACKGROUND: Each year the Town Council adopts the winter parking operating policies
regarding parking rates and pass use and prices.
STAFF RECOMMENDATION: Adopt, or adopt with modifications, the 2010/2011 winter
parking policies.
ATTACHMENTS:
August 03 2010 powerpoint presentation
Parking Memo 090710
Parking memo080310
2009 -2010 parking information
Winter Parking Power Point Presentation
9/7/2010
O N
Vail Parking Plan
Winter 2010 -2011
Vail Town Council
August 6, 2010
IM201
6 -1 -1
Vail Parking Plan
Winter 2010 -2011
Parking Goals
Limit overflow parking on the south frontage
road to 15 days per winter season
Provide sufficient close in parking spaces on all but peak
overflow days for our guests, who drive our economic engine
9/7/2010
6 -1 -2
Vail Parking Plan
Winter 2010 -2011
Parking Plan Policy Objectives
Service to Core Markets
Customers and guests of commercial villages
Skiers
Employees
Manage the Yield
Simplify the Product
Design Program so it is Revenue Neutral
Increase Safety
9/7/2010
6 -1 -3
Vail Parking Plan
Winter 2010 -2011
Parking Core market further defined Parking Core market further defined
• Village Customers • Skiers
- Retail - Destination (Vail and beyond)
- Dining - Day ( Vail and beyond)
- Bars - Residents (Vail and Eagle County)
- Business - Second Home (Vail and beyond)
- General • Employees
• Civic Customers - Mountain
- Dobson - Villages
- Library • Recreational Users
- Info Booths - Nordic Center
- Ski Museum - Trail heads
• Special Event Customers - Parks
- Dobson - Huts
- Ford Park
- Village Special Event
9/7/2010
6 -1 -4
Vail Parking Plan
Winter 2010 -2011
Manage the yield
• Provide different parking products
• Price different parking products according to
demand and benefits
• Allow the consumer to choose the best fit for
their needs
9 7 1010
O - i - ;
Vail Parking Plan
Winter 2010 -2011
Simplify the product
• Consistent
- Parking routine
- Message
- Price
• Easy to communicate
• Don't confuse the drive up guest
• Local users provided more options
9/7/2010
6 -1 -6
Vail Parking Plan
Winter 2010 -2011
Revenue Neutral
• New programs with increased operational costs are
to be funded from increased revenue
• Parking revenue reductions should be offset with
increased revenue elsewhere
• Don't affect the bottom line of the general fund
budget negatively year to year
9 7 1010
0 _I_,
Vail Parking Plan
Winter 2010 -2011
Safety
• User and operations
• Reduce exposure of frontage road parking by
number of days and number of cars
• Park in allowed areas where risk exposure is less
• Provide means to transport users safely
• Allow employee parking at night in structures
9/7/2010
6 -1 -8
Vail Parking Plan
Winter 2010 -2011
Parking Plan Guidelines
- Strongly encourage the use of transit
- Recover transit enhancement costs through parking
- Parking cost increases will be borne by parking
- Encourage turnover of shopper parking spaces
- Have the rate of the shopper parking track slightly higher to rates
in the structure encouraging a last to fill scenario
- Encourage carpool ing /vanpool
- Pass prices reflect a relative value received based on the daily
rate (i.e. season cost is based on 22 weeks at daily rate or
discounted daily rate)
- Strictly enforce parking violations
9/7/2010
6 -1 -9
Vail Parking Plan
Winter 2010 -2011
CLOSE -IN PARKING
Vail Village & Lionshead structures
2,500 spaces
Hourly Parking Pay Upon Exit
Proposed Rates Fees Are Good 7 Days A Week
Less than 1' /2 hours Free
1'/2 to 2 hrs $10
2to3hrs $15
3to4hrs $20
4 to 24 hrs $25 All Day cap
9/7/2010
6 -1 -10
Vail Parking Plan
Winter 2010 -2011
Value Lot
40 short term spaces Vail Village
25 short term spaces Lionshead
0 -30 min Free
30 min -21/2 hr $15
Remaining 160 spaces Vail Village
and 75 spaces Lionshead
21/2+ hr $25
9/7/2010
6 -1 -11
Vail Parking Plan
Winter 2010 -2011
Parking Passes
Gold Pass $ 3,250
Silver Pass $ 1,800
Blue Pass $ 1,100
Employee Passes
Green Pass $ 500
Pink Pass $ 150
Frontage Road Placard $ 100
9/7/2010
6 -1 -12
Vail Parking Plan
Winter 2010 -2011
Value Passes
Vail $12 non peak /$ 20 peak
Eagle County $15 non peak /$ 22 peak
9/7/2010
6 -1 -13
Vail Parking Plan
Winter 2010 -2011
Free Parking Areas
Spaces last year Spaces this year
Trail heads
• North trail 6 6
• East Vail Interchange 18 15
• Red Sandstone 0 0
• Buffehr Creek 0 0
• Spraddle Creek 12 6
• Booth Creek* 14 0
• Bighorn Creek* 6 0
• Pitkin* 10 0
• End of Bighorn Road* 20 0
9/7/2010
6 -1 -14
Vail Parking Plan
Winter 2010 -2011
Free Parking Areas cont.
Spaces last year Spaces this year
Parks
• Red Sandstone 18 15
• Donovan 120 120
• Stephens 0 0
• Bighorn* 15 0
• Buffehr Creek 0 0
North Frontage Road
• West of west Vail Roundabout 100 100
• Safeway 70 70
Nordic Center 65 45
Municipal Building 45 45
Wendy's 75 0
Total 594* 422
"Note not all spaces were occupied last winter
9/7/2010
6 -1 -15
Vail Parking Plan
Winter 2010 -2011
Areas to work on
• Secure CDOT permission for Frontage Road
• Incentives, tweaks and promotions during non peak
times select groups and method
• A 30 min -2 1/2 hour rate for value pass holder
Vail $ 6 non peak /$ 9 peak
Eagle County $ 7 non peak /$10 peak
• Pink Pass price match closer to ECO bus rates?
9/7/2010
6 -1 -16
MEMORANDUM
TO: Vail Town Council
FROM: Public Works and Transportation Staff
SUBJECT: Parking Plan for 2010 -2011 ski season
DATE: September 7, 2010
BACKGROUND7
Town Council annually adopts parking management policies in conjunction with adopting each
upcoming winter parking operation plan. Presented at the July 6, 2010 council meeting were the
results of the 2009 -2010 ski season along with the prior year policies. As concluded at past parking
discussions, this coming winter season will be a season of transition due to the many dynamic
changes regarding the parking supply and demand, to include fewer construction workers,
additional private options at the new developments and a projected gradual economic recovery.
Staff presented on August 3, 2010 the recommendations for the upcoming winter season. Council
provided their input on the presentation. Staff has provided feedback based on the councils input.
SUMMARY OF EVENING SESSION ITEM
Staff will present and have Council approve recommendations for parking operations for the
upcoming winter season which will include the following:
• Response to council input
• Adoption of the following:
• Parking policy goals, objectives and guidelines
• General rate structure
• Pass programs
• Changes for 2010
• Direction to staff to continue to work on information technology enhancements and a
communications plan. Work with our partners both on the communications plan and
providing promotions or other business drivers.
RESPONSE TO TOWN COUNCIL AND PUBLIC INPUT
Various town council members requested information or additional discussion on the following items
at the August 3, 2010 presentation on winter parking policies. We have provided information
regarding those items discussed.
2 hour free period verses 1 '/2 hour free period
The revenue for this additional half hour is $ 115,400. The unknown is if a 2 hour period would drive
anymore business. Making up the $115,400 in sales tax takes $2,885,000 more in gross sales
volume or 64,470 additional cars, as the average car contributes $1.79 in sales tax based on our
previous intercept surveys of 2009. This is a 12.6% increase in transactions or an average of 430
9/7/2010
6 -2 -1
cars per day. It would be very difficult to accommodate this many additional cars in structures, with
the added burden of less turnover of spaces.
The use of 1 %2 hour period verses a two hour period is a tool used to turn parking spots. During an
8 hour day, an employee could take time away from work to try and turn their car only 3 -4 times.
With the 1 %2 hour time the employee would need to turn their car 4 -5 times. In addition, during the
lunch period we are able to turn the space one more time which frees the space for an additional
user.
This is a better approach to drive business similar to a restaurant turning tables.
Staff recommendation to leave the 1 %2 hour period the same.
Reduced rates during the non -peak days. Monday - Thursday
The amount of business during these 4 days equals 52% of all transactions and 49% of the
revenue; Friday, Saturday, Sunday equasl 48% of all transactions and 51% of the total revenue.
Even though these days are considered non peak days there is not a dramatic difference in use
patterns. A $2 off the rates or 8% discount off the fee during Monday — Thursday period would equal
$166,500 in lost revenue and most likely is not enough to drive any new business. A $5 off the rates
or 20% discount off would equal $ 416,000 in lost revenue and may drive a small amount of
business.
Travel demand studies have determined a $5 change in parking rates would discourage 5 -10% of
auto users to find alternative modes of travel or avoid the trip. We have found no studies regarding
driving business at this time.
Previously, when we had a two tier rate structure, we received complaints from our destination
guests on confusion on why the rate changed from the previous day. They were not happy when
the rates went up the next day. The also felt "taken" to learn we charged a higher rate on weekends
when they paid a lower rate during the non peak days.
Staff recommendation to leave the rate structure the same and provide the discounts as proposed
along with other potential marketing strategies.
Current Discounts provided
The proposed Value pass rates provide a 52% off rate during non peak days for Vail locals and
44% off for Eagle County locals. During Peak times, Vail residents receive 20% off and Eagle
County receives 12 % off. These rates are eligible for anyone in Eagle County.
This policy will be well communicated to encourage awareness and use during the non peak times,
especially to the Eagle County participants who were not eligible the last two years.
9/7/2010
6 -2 -2
Better communication of information and use of technologies to enhance the message
delivery
We are currently researching and pricing enhancements to our present parking system. One area
being researched is the ability to transmit the total number of spaces available in each garage. This
information can then be displayed on Variable Message Signs and pushed to mobile applications.
This application could be implemented this season. We have met with the Vail resorts marketing
and IT departments and they are a willing partner in providing platforms for pushing the information
out to our guests.
The second technological option being studied is providing information on the number of open
spaces per level in each garage at the gate entrance and within the structure. This is a bit more
complicated due to the circulation patterns in the garages. This is an enhancement to ease the
process of locating spaces in the garages as we near filling; as well to identify locations of spaces
as spaces open up during the day. This may or may not be feasible to operate as well as implement
this year.
This same technology can be used specifically for any short term parking space areas we manage.
Once pricing and feasibility is known for the system, we will return to council to discuss. These
expenditures are unfunded currently. As in past years, we have used increases in parking revenue
to fund enhancements.
Even if we are unable to increase revenue, we should avoid decreasing revenue, knowing we would
have additional costs to put the system in place.
Parking Voucher system
The chamber was requested to determine if a voucher system should be implemented for its
members. The chamber found very little interest and heard similar comments that were echoed at
the Vail Economic Advisory Council.
ECO Transit operations and rates this winter
ECO Transit has temporarily stabilized their operations with the major cuts and rate increases made
last fall. This service was overall a 30% reduction in service to prior years. The majority of the
service cuts affected off peak hours and late night service in addition to the elimination of the Vail
Beaver Creek express bus. This allowed a majority of commuters to continue to use transit who
desired so during peak times. The reduction in construction workers who commuted to Vail will
decrease crowding on their busiest routes and should provide for a better experience for users.
They currently are in the process of preparing their budgets and do not have final numbers
regarding service and pass rates.
9/7/2010
6 -2 -3
Car pool Incentives
Vail resorts marketing is considering providing incentives for carpools of 4 or more people on
Thursdays, Fridays and Saturdays. These incentives will be a variety of promotions on the
mountain, such as dining discounts, demo or ski school discounts, registration for a free daily
giveaway, and other packages for return visit or return destination visit. The town would provide
staff to hand distribution of the promotion. The idea is to drive business to a Thursday through
Saturday Colorado overnight crowd, promote carpooling, and to drive some business by increasing
car occupancy over previous seasons. The town is investigating possible promotions for a parking
discount to be used during a mid week return visit.
Trailheads and Parks
We did receive additional public feedback suggesting all trailheads and parks should have a split
between 3 hour and all day parking, as locals use these spaces as park n rides to catch buses. We
can support this as well
ATTACM ENT
August 3, 2010 council packet regarding Winter 2010 -2011 winter season
STAFF RECOMMENDATION
• Adopt the parking plan as it was last season with the operational changes to the
value /shopper lots presented and direct staff to work with our partners to provide promotions
and other business drivers for to specific user groups during non -peak times
• Staff will present information technology enhancements and a communication plan on
September 21
9/7/2010
6 -2 -4
MEMORANDUM
TO: Vail Town Council
FROM: Public Works and Transportation Staff
SUBJECT: Parking Plan for 2010 -2011 ski season
DATE: August 3, 2010
BACKGROUND
Town Council annually adopts parking management policies in conjunction with adopting each
upcoming winter parking operation plan. Presented at the July 6, 2010 council meeting were the
results of the 2009 -2010 ski season along with the prior year policies. As concluded at past parking
discussions, this coming winter season will be a season of transition due to the many dynamic
changes regarding the parking supply and demand, to include fewer construction workers,
additional private options at the new developments and a projected gradual economic recovery.
SUMMARY OF EVENING SESSION ITEM
Staff will present to the Council recommendations for parking operations for the upcoming winter
season which will include the following:
• Parking policy goals, objectives and guidelines
• General rate structure
• Pass programs
• Changes for 2010
• Public Discussion
• Additional information gathering needed for council direction and decision
PARKING PLAN POLICY GOALS, OBJECTIVES AND GUIDELINES
Parking Plan Goals
Limit overflow parking on the south frontage road to 15 days per winter season
Provide close in sufficient parking spaces on all but the peak overflow days for our guests, who
drive our economic engine
Parking Plan Policy Objectives
Service to Core Markets
Customers and guests of commercial villages
Skiers
Employees
Manage the Yield
9/7/2010
6 -3 -1
Simplify the Product
Design Program so it is Revenue Neutral
Increase Safety
In addition, the following guidelines are considered:
o Strongly encourage the use of transit
o Recover transit enhancement costs through parking
o Parking cost increases will be borne by parking
o Encourage turnover of shopper parking spaces
o Have the rate of the shopper parking track slightly higher to rates in the structure
encouraging a last to fill scenario
o Encourage carpool ing /vanpools
o Pass prices reflect a relative value received based on the daily rate (i.e. season cost
is based on 22 weeks at daily rate or discounted daily rate)
o Strictly enforce parking violations
Based on the data of the customer intercept surveys and intent of meeting the goals set, staff feels
the current policies have served the Town Council well. As we move into the future, continued
dependence on efficient mass transportation, an aggressive management philosophy of the
available parking spaces, providing a variety of parking options based on convenience and price,
and providing clear messaging on the alternatives and services available is important.
The Town of Vail has a very complicated parking management system that uses the policy goals,
objectives, and guidelines each year to frame a parking program. We use various metrics such as
overall skier visits, number of transactions, availability of spaces, number of structure fills, overflows
and extent of the overflow, customer satisfaction surveys by Vail Resorts, as well as our intercept
surveys to manage our programs. It is our observation that the result of the program this last
season continued to be successful. This was accomplished without a significant decline in the
overall parking satisfaction scores or number of parking guests.
Vail has a parking problem, but to some extent it has a perception of having a more significant
parking problem to the local resident (2.5 on a scale of 5) than the general parking guest (3.5 on a
scale of 5) based on the three metrics used to evaluate parking satisfaction levels which are the
citizen survey, the weekly Vail Resorts maze customer satisfaction scores, and the town parking
intercept surveys.
An aggressive management strategy does come with its issues, and the most notable is price. The
customer satisfaction rating on this is lower, which was to be expected. It is easy to lower prices to
make people happy, but it will induce driving demand which defeats the goals of the parking plan.
The daily parking rate structure is designed to specifically drive business with the
• Free 1 '/z hour period
• Daily charge capped at 4 hours, the longer you stay the charge doesn't increase
• Free after three program
9/7/2010
6 -3 -2
Our busiest parking transaction days, are days we do not fill and overflow, but we are able to create
turnover in spaces which accommodates the most guests.
The variety of passes and programs derive specifically from the daily rate and the benefits of the
passes and are interrelated to the daily rate and each other. These passes allow us to control use
by demographic, location and peak and non peak periods.
Once the rate structure is set for the season, the pass prices are correlated to the rate structure
with a diminishing value to the diminishing benefits of the pass. The pass and value cards are the
ways we recognize different demographics of the three parking user groups. This is an integrated
way to move parking users around to free spaces up for our guests.
PARKING FOCUS FOR THE UPCOMING SEASON
It is recommended that the majority of the operations of the past season remain for the coming
season. This recommendation is supported by Vail Resorts Mountain Operations and includes
maintaining the current rate structure and pass prices.
Areas needing attention and concern are:
• This season is a transition season on many levels. There will be a reduction in
construction workers and an increase in employees due to the three major projects
anticipated to be completed at or shortly after the beginning of ski season. The recession
of the past two years has had some impact on the ski industry. If the economy continues
to improve even slightly; we don't know the full impact on our parking users. A normal
snow year will have impacts as well. Therefore, it is recommended to resist wholesale
changes as we may offset many of the gains we have been able to achieve over the
years. It is also hard to determine the cause and effects or any sort of metric from the
data due to introducing many new variables in the mix. This becomes critical as we
continue to define and evaluate the appropriate goals and triggers for future capital
parking expansion.
• The value lots. Changing these lots to allow entrance by all and providing the previous
rate structure and times allows:
o A 30 min free period, a 2 1/2 hour shopper rate, and an all day rate for use in
non - designated shopper (short term) spaces.
o Allow Eagle County residents /property owners and employees the ability to
purchase the value passes.
o Maintain the Sunday off -peak rate for pass holders in the value lots.
o Use will be maximized on peak days to ensure the spaces are full. It will allow
users who desire a certain portal the ability to get in and the opportunity to get as
many cars in the structures prior to overflowing onto the frontage roads.
o Eliminate the $65 automatic rate and go back to enforcing only the cars that
exceed the time limits in the designated short -term spaces with tickets and fines.
o Evaluate a third rate for a value pass holder that corresponds to the 2 hour
period of the lots. This would encourage use by this customer demographic
group to use the lot more than just for all day use.
9/7/2010
6 -3 -3
• West Vail and Middle Creek frontage road parking. Have CDOT allow this parking to
remain as part of our plan. Once we know it is allowed, discuss the merits of peak and
non -peak use of the spaces and determine how it will be used and monitored.
• Trail head and park parking. All trailheads and parks should have a portion if not all of
their spaces designated for a 3 hour parking period.
• Golf Course Parking Lot. This is an unadvertised parking option. The lot is self- managed
by the Vail Nordic Center Staff. We will work with them to ensure the Nordic Center
needs are met first. At a minimum reduce the amount of spaces to be used, investigate
the possibility of having a Nordic Center paid pass to use the excess spaces.
• One pass we continue to discuss is the pink pass with the intent that it should at least
equal the cost of an ECO bus pass which last year was $300 or $ 2 /day verses the
current parking cost of $1 /day. We understand this is a sensitive issue, but it goes
against encouraging use of alternative transportation modes.
• Finalize any changes to Lionshead operations based on the new west in west out
entrance on the first level.
Issues the council identified
• Trail heads, parks and Vail Nordic Center - addressed above. Last year during peak
periods there were 594 spaces available in unmanaged lots. The changes above with
the loss of the Wendy's lot will reduce this number to around 422 spaces. This frees up
spaces for the recreational facilities. The use of free spaces by the construction
community will be greatly reduced allowing for this change to have little affect on the
parking landscape.
• Economic Drivers- Having demand match the available supply and provide incentives to
drive business. This first will be accomplished by communicating the availability of the
Eagle County value pass for this season. The second is that Sunday is a non- peak day
for the value pass user group. In addition, we can devise marketing schemes that target
specific markets and have a tracking system to gage success. We are investigating
various ways to reach specific audiences while ensuring we don't have an easy system
to exploit by the user and a system we are able to contain audit control and assess
revenue impacts on the accounting side. A system may also be used to gain additional
data bases and demographics of user groups that may be helpful in the future to quickly
respond to changing market conditions. Examples of the products are coupons or
e= coupons for early season, mid week or late season use when we know demand is
down. Specific target markets could be down valley and Summit County hotel
concierges, various ski pass holders, and value pass holders.
We are not recommending an across the board reduction of rates during these times, as
this generally brings in less revenue and is very hard to validate any increase in
business or customer response to the change. Based on past experience, it confuses
and irritates guests on why one day the rate was one price and the next a different one.
It further complicates the evaluation and diminishes the value of parking pass products
which are bought based on assumed daily rates.
9/7/2010
6 -3 -4
• Shopper and Value lots- addressed above
• Better communication and execution to send clear seamless messages to our users.
Adopting a program early allows more lead time and coordination with our many
partners. A town wide focus on parking management execution by all departments
involved with its success is critical and will be committed too. We will investigate use of
some of the more recent technologies to relay information to users as well.
• A business validation system. This was briefly discussed at the Vail Economic Advisory
Committee with minimal support for the idea. We will continue to determine if there are
ways to integrate it if desired by the business community.
STAFF RECOMMENDATION
• Adopt the parking plan as it was last season with the operational changes to the
value /shopper lots presented and direct staff to provide tweaks, incentives and promotions
to specific user groups during non -peak times which will be presented to council in
September.
9/7/2010
6 -3 -5
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in
Vail Parking Plan
Winter 2010 -2011
Vail Town Council
September 7, 2010
9/7/201.
6 -5 -1
Vail Parking Plan
Winter 2010 -2011
Parking Goals
Limit overflow parking on the south frontage
road to 15 days per winter season
Provide sufficient close in parking spaces on all but peak
overflow days for our guests, who drive our economic engine
9 72010
q q
Vail Parking Plan
Winter 2010 -2011
Parking Plan Policy Objectives
Service to Core Markets
Customers and guests of commercial villages
Skiers
Employees
Manage the Yield
Simplify the Product
Design Program so it is Revenue Neutral
I ncrease Safety
9/7/2010
6 -5 -3
Vail Parking Plan
Winter 2010 -2011
Parking Plan Guidelines
- Strongly encourage the use of transit
- Recover transit enhancement costs through parking
- Parking cost increases will be borne by parking
- Encourage turnover of shopper parking spaces
- Have the rate of the shopper parking track slightly higher to rates
in the structure encouraging a last to fill scenario
- Encourage carpool i ng/van pool
- Pass prices reflect a relative value received based on the daily
rate (i.e. season cost is based on 22 weeks at daily rate or
discounted daily rate)
- Strictly enforce parking violations
972010
-4
q 9
Vail Parking Plan
Winter 2010 -2011
Items of Interest
- 1 Y2 hour verses 2 hour free parking period
- Reduced rates for non -peak periods
- Better Communication and technology use
- Parking Voucher
9 7 1010
q q
Vail Parking Plan
Winter 2010 -2011
Items of Interest Cont.
- Eco Transit
- Car Pool Incentives
- Trailheads and Parks
- Pink Pass Price
9/7/2010
6 -5 -6
Vail Parking Plan
Winter 2010 -2011
CLOSE -IN PARKING
Vail Village & Lionshead Structures
2,500 spaces
Hourly Parking Pay Upon Exit
Proposed Rates Fees Are Good 7 Days A Week
Less than 1 1 /2 hours Free
1'/2 to 2 hrs $10
2 to 3 h rs $15
3 to 4 hrs $20
4 to 24 hrs $25 All Day cap
)72010
6 -5 -7
Vail Parking Plan
Winter 2010 -2011
ShopperNalue Lot
40 short term spaces Vail Village
25 short term spaces Lionshead
0 min - 30 min Free
30 min - 2 ' / 2 hr $15
2% hr + Parking Ticket
160 spaces Vail Village
75 spaces Lionshead
0 min - 30 min Free
30 min - 2 ' / 2 hr $15
2% hr+ $25
9 71010
Vail Parking Plan
Winter 2010 -2011
Parking Passes
Gold Pass $ 3,250
Silver Pass $ 1
Blue Pass $ 1
Employee Passes
Green Pass $ 500
Pink Pass $ 150
Frontage Road Placard $ 100
9 7
(,_;_y
Vail Parking Plan
Winter 2010 -2011
Value Passes
Non-Peak Peak
Vail Eagle Cty Vail Eagle Cty
0 -30 min Free Free Free Free
30m i n -2 Y2 h r* 6 7 9 10
2Y2hr+ 12 14 20 22
* New this year
)72010
(l - s - io
Vail Parking Plan
Winter 2010 -2011
Free Parking Areas
Spaces last year Spaces this year
Trail heads
• North trail 6 6
• East Vail Interchange 18 15
• Red Sandstone 0 0
• Buffehr Creek 0 0
• Spraddle Creek 12 6
• Booth Creek* 14 0
• Bighorn Creek* 6 0
• Pitkin* 10 0
• End of Bighorn Road* 20 0
9 7 1010
(l - s - n
Vail Parking Plan
Winter 2010 -2011
Free Parking Areas cont.
Spaces last year Spaces this year
Parks
• Red Sandstone 18 15
• Donovan 120 120
• Stephens 0 0
• Bighorn* 15 0
• Buffehr Creek 0 0
North Frontage Road
• West of west Vail Roundabout 100 100
• Safeway 70 70
Nordic Center 65 45
Municipal Building 45 45
Wendy's 75 0
Total 594* 422
*Note not all spaces were occupied last winter
)7'2010
6 -12
q q
Vail Parking Plan
Winter 2010 -2011
Approve
Goals and Policies
Daily Rate Structure
Shopper Parking
Parking Pass
Value Pass
Outlying Free Areas
9/7/2010
6 -5 -13
Vail Parking Plan
Winter 2010 -2011
Work remaining
- Secure CDOT permission for Frontage Road
- Work with partner groups in promotions and information
- Provide update on information technology enhancements
and overall communications plan
9 7 1010
6 _5_i4
TOWN (ffr VA M
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: South Frontage Road parking use policy and parking improvement funding
discussion.
PRESENTER(S): Greg Hall
ACTION REQUESTED OF COUNCIL: Provide the staff direction on the parking policy role on
use of the South Frontage Road and paying for parking improvements.
BACKGROUND: The Town Council goal is to adopt a strategic parking plan by September
30, 2010.
STAFF RECOMMENDATION: Provide direction to staff.
ATTACHMENTS:
South Frontage Road Parking memo
9/7/2010
MEMORANDUM
TO: Vail Town Council
FROM: Greg Hall
Stan Zem ler
SUBJECT: South Frontage Road parking use and parking improvement funding discussion
DATE: September 7, 2010
BACKGROUND
The Town Council and staff have been working on completing a strategic parking plan to address
parking in the Town of Vail, with a targeted completion deadline of September 30, 2010.
Town Council, at the August 17, 2010, meeting discussed the need to address the role and use of
parking along the South Frontage road. The direction provided is a key component to the outcome of
the strategic parking plan solution.
A second discussion item to be discussed is a fair and equitable way to fund parking improvements
based on demand and users. (How should parking improvements be funded ?)
SOUTH FRONTAGE ROAD PARKING
Existing Use
Currently the Town of Vail parks along the south frontage road in an overflow situation (emergency).
This is called out in the Town Code Title 7- 3A -13: PARKING EMERGENCY:
The town manager, the chief of police, or their designee has the authority to declare a parking
emergency and thereby suspend the prohibition of on street parking in designated areas. (Ord.
17(1997).
During the winter an emergency is called when both the Village and Lionshead structures are full. This
was established by the 1985 parking task force.
The goal is to provide adequate parking for all parking situations, except the for 10 % of the time. A
150 day ski season equals 15 days of overflow. During the 1990's this goal was met all but one year.
The annual range of overflow parking days was 0 -16. During the 2000's, this goal was not met, except
one year. The annual range of overflow days was 14 -50.
In addition, overflow parking is limited to the north side of the South Frontage Road.
9/7/2010
7 -1 -1
PUBLIC PARKING IN VAIL
Public parking evolution
Parking was provided in different spots in town on vacant lots owned by Vail Resorts. lin the early
years the parking lots were eliminated or moved as projects were built on the lots. Two large lots were
established by Vail Resorts in both Vail Village and Lionshead. These lots were deeded to the Town of
Vail, by Vail Resorts, at no cost but do have various restrictions regarding perpetual use for parking.
The Vail Village structure was constructed around 1974 and included approximately 900 spots. Some
of these spots were used by a variety of users including rental car companies for car storage, as late as
1989.
The Lionshead Structure was built in 1980 and included approximately 1200 spaces. The Lionshead
Structure construction also corresponds to the construction of Dobson Arena and the Library in the
early 1980's, two public buildings that generate parking demand, and no specific parking is provided.
As parking demand increased in Vail, landing mats were placed on the Ford Park softball fields to
provide additional parking. This took place around 1986 as a test until 1989. At the peak, 300 cars were
accommodated.
In 1990 an additional 400 spaces were added to the Village Structure to bring the total number of
spaces to approximately 1300 spaces. The project also included significant required code
improvements, transit upgrades and frontage road improvements at that time.
Funding of Public Parking
The land where the two parking structures are was donated to the town at no cost by Vail Resorts as
previously mentioned. The Town of Vail solely funded and financed the 1974, 1980 and 1990 structure
projects along with taking on the required debt service. The debt will be paid off at the end of 2012. The
operational cost and revenue from the structures remains with the Town of Vail.
A parking pay -in -lieu fee was established for those businesses and residential properties which are not
allowed to provide on site parking in commercial core villages per zoning. The fee was paid at the time
of a change (building permit) which increased the demand for parking per the town's zoning code. The
fee was established and raised over time. Paying the fee did not allow free use of the space or
guaranteed use of any space but was a contribution towards expanding the parking base. Since 1979,
$1,758,950 has been contributed. All funds collected were placed in the capital projects fund to either
fund expansions or assist to pay debt service. These fees were collected from both commercial and
residential projects.
Since 2001, the pay -in -lieu requirement was only to be paid by residential generated demand. In
addition, the zoning code requirements related to parking requirements were significantly reduced. The
combination of these two measures resulted in no new assessments since the change. The Town of
Vail has produced significant parking spaces since the fee was put in place and paid significantly more
for the spaces in construction and debt payments over the years.
Various Agreements and Master Plans
In 1986 Vail resorts received an Environmental Assessment (EA) approval of the ski mountain for
expansion of China Bowl and upgrades to the current mountain facilities, in addition to approval for the
Cascade lift from the United States Forest Service (USFS) which the town reviewed and commented
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on. It approved the maximum skiers at one time to reach 19,900 at build out. It required 125 public day
skier parking spaces be established at the base of the Cascade lift. The plan did address there would
be a shortage of 435 -600 parking spaces when capacity reached 19,900. Of which 435 would need to
be in the Vail Village /Golden Peak area. Additional spaces were provided at Ford Park and Vail Village
to meet the demand of the 435. The cost of these spaces was borne by the Town of Vail. The plan did
identify that the maximum carrying capacity of the Town of Vail was based on the threshold capacity of
the 4 way stop intersection and main off ramp configuration
The 1993 Master Parking Transportation Plan established the 15 day parking overflow goal.
In March of 1995, an agreement was executed between the Town of Vail and Vail Resorts titled
PROGRAM TO MANAGE PEAK PERIODS. This agreement addressed the expansion of the Vail
Mountain into Category III and maintained the 19,900 Skiers -At- One -Time (SAOT) as the limit for Vail
Mountain. The agreement states, "TOV also believes that this Agreement will effectively satisfy off -
mountain growth issues within the TOV potentially associated with Category III by virtue of the specific
mitigation measures and guidelines contained herein and by VA's adherence to the manage to process
controlling skiers at- one -time. Accordingly, TOV believes that the scope of the Forest Service's
environmental review need not focus on off -site issues related to the TOV since they have been
previously studied and discussed through the public process and since this Agreement will ensure that
growth management processes established herein are followed." The agreement also set forth a
monitoring and assessment process.
In 1995 prior to the Golden Peak redevelopment, Vail resorts had approximately 840 parking spaces
they controlled on their property in the town. Of this amount, the majority were for employees, but 110
at Gold Peak were available to the public on a daily basis. Today the number dedicated to employees
or company use in the Town of Vail is over 430 while the number dedicated to private clubs is 470, an
increase of 60 spaces.
The managed growth agreement committed Vail Resorts to work with the town in addressing impacts
and infrastructure improvements in the future. It required an assessment committee be established to
monitor the progress of the commitments in the agreement. No dollar commitment was in the
agreement beyond a contribution to the roundabout project that was underway at the time.
The Town of Vail and Vail resorts formalized the ski lift tax during this time as well. A 2% tax was
mandatory and 2% was voluntary prior to the adoption of a 4% mandatory tax. The ski lift tax was
originally provided to operate the in -town bus system previously run by Vail Resorts in the early 1970's.
In the original tax, %2 was for general fund operations and %2, the volunteered amount, was for capital
improvements related to transportation. The current tax is all applied to the general fund.
In 2003, during discussions of where a conference center could be sited, Vail Resorts committed $4.3
million to the town for expanding parking supply in exchange that the Vail Resorts maintenance yard
not be further considered a conference center site. The dollars have remained with Vail Resorts until
the town has a plan and project to construct parking.
As previously mentioned, the 1990's saw the 15 day overflow limit exceeded 1 out of 10 years. Since
the introduction of the Colorado Pass, the 15 day overflow limit has been exceeded 9 out of 10 years.
Unlike mountain expansions which require Forest Service approval, marketing programs do not need
any outside approval. The managed growth agreement does commit Vail Resorts to work with the town
to limit impacts of marketing promotions during peak times.
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Parking users profiles and use patterns
Previous presentations provided detailed information to Council on the subject, highlights are as
follows:
Day visitors make up 55% of peak users and average 2.5 users per car, average sales tax per car =
$ 1.02
Locals make up 13% of peak users average 2.0 users per car; average sales tax per car is $ 1.17
Destination guests make up 32% of users and average 3.1 users per car; and average sales tax per car
of $3.16
Revenue
Parking revenue offset the full cost of parking, including debt service in 2009
Food and beverage and retail sales tax generated in the winter months in both Vail Village and
Lionshead was $4,835,460 in 2009.
DISCUSSION
Frontage Road Parking
Currently, using the frontage roads for overflow parking (parking emergency) provides needed parking
for the town, winter and summer. Does Council wish to change this policy in any way going forward? If
so, what would you like the staff to bring forward for further discussion and public input?
• Make parking on the frontage road permanent. Make necessary improvements to
accommodate the use.
• Continue to allow parking on frontage roads under current policies.
• Develop a strategy to phase out parking on the frontage roads.
Funding Parking Expansions
The Council has asked the following questions:
• Who should pay for parking if any new parking should be constructed?
As outlined above, the Town of Vail has paid for newly constructed parking, although the town, the
business community and Vail Resorts all benefit from the parking structures.
If going forward the town determines additional parking is required, who should pay and at what shared
amount deserves some consideration.
• Does the Council believe that funding partners should be pursued if new parking is constructed
in the Town of Vail?
• If so, who will be our partners, and how would Council propose to proceed with these
discussions.
STAFF RECOMMENDATION
Provide direction to the discussion questions outlined.
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