HomeMy WebLinkAbout2010-09-07 Agenda and Support Documentation Town Council Work Session VAIL TOWN COUNCIL
WORK SESSION AGENDA *Vk "M
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:30 P.M., SEPTEMBER 7, 2010
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
1. ITEM /TOPIC: Planning and Environmental Commission (PEC) Vacancy
Appointment (15 min.)
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Please interview and appoint one member
to the PEC which term ends March 31, 2012.
BACKGROUND: There is currently one vacancy on the PEC.
The Town received three (3) applications for this position and the applicants are as
follows:
Mike Arnett
Mark Gordon
John Rediker
STAFF RECOMMENDATION: Staff requests the Town Council interview each
applicant at the work session and appoint one person to the PEC, which term
expires March 31, 2012.
2. ITEM /TOPIC: PEC /DRB Update (15 min.)
PRESENTER(S): Warren Campbell
3. ITEM /TOPIC: Presentation of the 5 -year capital plan. (30 min.)
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Discuss 5 -year capital plan.
BACKGROUND: Long -term capital planning is a critical component to the town's
budget process.
STAFF RECOMMENDATION: Provide staff with feedback regarding capital
projects for inclusion in the long -term capital plan.
4.
9'7'2010
ITEM /TOPIC: Colorado Ballot Issues -Proposition 101, Amendment 60,
and Amendment 61 (15 minutes)
PRESENTER(S): Dee Wisor - Sherman and Howard
ACTION REQUESTED OF COUNCIL: None - information only
BACKGROUND: As a follow -up to last month's Vail Reinvestment Authority
(VRA) meeting, Council asked to have a review of the ballot issues as they relate
to potential issuance of tax increment financing (TIF) bonds.
STAFF RECOMMENDATION: None - information only.
5. ITEM /TOPIC: Discussion of capital projects which may be candidates for
bonding with tax increment financing (TIF) bonds. (30 minutes)
PRESENTER(S): Judy Camp and Greg Hall
ACTION REQUESTED OF COUNCIL: Discuss projects eligible for TIF bonding
and provide direction to staff.
BACKGROUND: On August 17, the Town Council, acting as the Vail
Reinvestment Authority, directed staff to begin work on TIF bonds to be issued in
October. The specific projects to be included and the amount of the bonds is
subject to further consideration by the Council. This agenda item is to provide
information for council to make a determination of which projects to include.
Specifics about the projects and amount of the bonds is needed by September 21.
STAFF RECOMMENDATION: Direct staff concerning which projects to include in
a 2010 bond issue or direct staff to return on September 21 to receive that
direction.
6. ITEM /TOPIC: Lionshead Transit Welcome Center Update (45 minutes)
PRESENTER(S): Tom Kassmel
ACTION REQUESTED OF COUNCIL: Review the additional information provided
by Town staff regarding the Lionshead Transit Welcome Center and the preferred
two story options.
BACKGROUND: On August 17th, the Lionshead Transit Center Design Team
presented three options for the Lionshead Transit Welcome Center. The council
requested additional information on the functionality, viability, and cost recovery of
the two story option with a third level community space. Town staff will present
functional layouts of the community space along with operational costs, probable
rental cost recovery, and a list of potential users from the community organizations
surveyed.
STAFF RECOMMENDATION: Approve either the two story with or without the
community space to move forward into the design development process
7.
ITEM /TOPIC: Information Update:
1. Vail Commons Land Lease Policy
2. Solar Panel update
9/7/2010
3. Solid Waste Management meeting invitation (15 min.)
PRESENTER(S): Pam Brandmeyer
8. ITEM /TOPIC: Matters from Mayor and Town Council (15 min.)
PRESENTER(S): Mayor and Town Council
9. ITEM /TOPIC: Executive Session, pursuant to: 1) C. R. S. §24- 6- 402(4)(b)(e)
- to receive legal advice on specific legal questions; and to determine
positions, develop a strategy and instruct negotiators, Regarding: update on
pending litigation Town of Vail v. WENK et al. Case number 08CV467,
Michael Cacioppo v. Town of Vail et. al. Case number 09CV231 1 -RPM-
BNB, Richard Colucci v. Town of Vail Case number 09CA0006; 2) C.R.S.
§24- 6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and
to determine positions, develop a strategy and instruct negotiators,
Regarding: Comcast franchise negotiation; 3)C.R.S. §24- 6- 402(4)(b)(e) -to
receive legal advice on specific legal questions; and to determine positions,
develop a strategy and instruct negotiators, Regarding: Frontage
Road negotiations with CDOT; 4) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss
the purchase, acquisition, lease, transfer, or sale of property interests; to
receive legal advice on specific legal questions; and to determine positions,
develop a strategy and instruct negotiators, Regarding: Discussion
concerning negotiations regarding Timber Ridge Redevelopment
Agreement. (60 min.)
PRESENTER(S): Matt Mire
10.
ITEM /TOPIC: Adjournment. (4:30 p.m.)
LUNCH WILL BE PROVIDED TO COUNCIL AT 12:00 NOON
AND WORKSESSION WILL BEGIN AT 12:30 P.M.
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL
BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, SEPTEMBER 21, IN THE VAIL TOWN COUNCIL CHAMBERS.
FUTURE AGENDA ITEMS:
Parking Strategic Plan - September 21
EverVail Economic Study - September 21
Rockfall Mitigation - September 21
VLMD Operating Budget - September 21
Commercial Ski Storage - September 21
Building Code Amendments - September 21
9/7/2010
Comcast Presentation - September 21
Hidden Gems - September 21
CDOT PEIS Preferred Alternative Update - September 21
First Review of Town Manager's Budget - September 21
Loading & Delivery - October 5
Parking Policy Zoning Regulations - October 5
Sustainable Zoning Code - October 5
Vail Reinvestment Authority Meeting (Bond Purchase Agreement) - October
5
Vail Village Townhome Zone District - 1 st Reading - October 5
Chamonix Housing Update - October 5
Local Purchasing Preferences - November
Energy Audit Upgrades - November
9/7/2010
'OWN ffVAM .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: Planning and Environmental Commission (PEC) Vacancy Appointment
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Please interview and appoint one member to the PEC
which term ends March 31, 2012.
BACKGROUND: There is currently one vacancy on the PEC.
The Town received three (3) applications for this position and the applicants are as follows:
Mike Arnett
Mark Gordon
John Rediker
STAFF RECOMMENDATION: Staff requests the Town Council interview each applicant at
the work session and appoint one person to the PEC, which term expires March 31, 2012.
ATTACHMENTS:
PEC Applicant Letters
PEC Memo
9/7/2010
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9/7/20 10
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August 24, 2010
Vail Town Council:
I'm writing to express my interest in serving on the Town of Vail's PEC.
As you know, I'm well aware of the time commitment necessary to serve on this important
Town Board. I'm also aware of the roles and responsibilities of the PEC, as well as the
important issues that are facing the Town.
My past service to Vail has shown that I'm committed to working for the betterment of the
Town as a whole. My previous involvement will also allow me to "hit the ground running"
with a minimal time for training. I believe that diversity of opinion on boards and
commissions always makes for better decision - making.
I look forward to discussing my qualifications and your expectations at the September 7
Town Council Meeting.
Thanks for your consideration.
Sincerely,
Mark Gordon
970- 331 -5821
markgordonvail @yahoo.com
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Jb4ii
LAW OFFICE OF
JOHN B. REDIKER
A PROFESSIONAL CORPORATION
P.O. BOX 68
VAIL, COLORADO 81658
(303) 915 -6526
jbr @redikerlaw.com
August 24, 2010
VIA ELECTRONIC MAIL
Vail Town Council
75 S. l'ronwue Road
Vail, Colorado 81657
Dear Members of the Vail Town Council,
I enclose with this letter my resume for your consideration for the open position on the
Town of Vail Planning and Environmental Commission. l look forward to the opportunity to
meet with you in September to discuss my qualifications and my interest in the position.
Very Truly Yours,
s /John B. Rediker
John B. Rediker
Physical Address: 105 Edwards Village Blvd. s Suite C210 ♦ Edwards, Colorado 81632
Telephone: (970) 926 -8484♦ Facsimile: (970) 926 -1136
9/7/2010
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JOHN B. REDIKER
2477E Garmisch Drive
Vail, Colorado
(303) 915 -6526
EDUCATION
Washington and Lee University School of Law. Lexington, Virginia. August 1996 — May 1999. J.D.
The Environmental Law Digest, November 1996 - May 1999: Articles Editor; Articles Staff Writer.
Author, Voluntary Environmental Audits and Disclosure Requirements Environmental Law News, Virginia
State Bar, Winter 1998.
The University of North Carolina at Chapel Hill. Chapel Hill, North Carolina. August 1990 - June 1994.
B.A. English/ History minor. Dean's List, Spring 1992, 1994. Vice - president, Beta Theta Pi Fraternity.
Member - Colorado State Bar, United States Federal Court for the District of Colorado, United States
Second Circuit Court of Appeals, United States Ninth Circuit Court of Appeals, United States Tenth Circuit
Court of Appeals.
EXPERIENCE
Law Office of John B. Rediker, P.C.. Vail, Colorado. June 2010 - Present.
Opened law firm in June 2010. Represent clients in federal court and state courts throughout Colorado in a
variety of civil litigation matters. Cases primarily involve real estate, construction and commercial
litigation.
Thomas Genshaft P.C. Aspen, Colorado. May 2007 — May 2010.
Partner; Associate - Worked both as a partner and an associate in civil litigation and transactional law
firm. Independent management of cases involving general commercial litigation and real estate litigation.
Experience in all phases of litigation from case initiation, discovery, trial and appellate work. Managed
cases pending in state and federal courts in Colorado and other jurisdictions as well as cases in arbitration.
Milberg Weiss Bershad & Schulman LLP. New York, New York. June 2001— February 2007.
Attorney — Associate position in plaintiffs' class action securities law firm. Member of the trial team for In
re Wall Disney Co. Derivative Lilig.; performed cross - examinations of director defendants and assisted in
the preparation of cross - examinations of other defendants and experts. The senior Milberg Weiss associate
assigned to In re Initial Pub Offering Sec. Lilig. Experience in all phases of litigation for a variety of
securities cases including brief writing before federal district and appellate courts, preparing for and
conducting depositions, as well as general discovery management.
ARCADIS G &M, Inc. Denver, Colorado. August 2003 - February 2004.
Associate General Counsel — Associate counsel position at an engineering, environmental and architectural
corporation. Experience in all aspects of handling corporation's legal affairs on a day -to -day basis. Work
included negotiating contracts, managing litigation, collections, corporate governance and handling other
corporate legal affairs.
Temkin Wielga & Hardt LLP. Denver, Colorado. October 1999 - August 2003.
Attorney - Associate position at an environmental and commercial litigation practice. Environmental
litigation experience includes CERCLA, RCRA, and other hazardous waste statutes for a variety of cases
involving mining sites, industrial properties, and waste disposal facilities. Experience in regulatory
l
9/7/2010
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compliance matters. 'transactional experience includes counsel and advice regarding impacted real estate,
negotiating purchase and sale agreements for impacted properties, and negotiating insurance coverage for
impacted properties. Commercial litigation experience includes all phases of litigation in state and federal
court, including; federal appellate practice.
McKenzie Rhody, LLC. Denver Colorado. August 1999 -September 1999.
Attorney - Contract position - Legal research and motion drafting for construction litigation practice.
Legal Aid Society. Lexington, Virginia. August 1998 — Alay 1999.
Intern - third year practice certified. Representation in state courts of indigent persons with legal problems
common to poverty population: consumer /credit, domestic relations, landlord /tenant, and public benefits.
The Southern Environmental Law Center. Charlottesville, Virginia. Alay 1998- August 1998.
Law clerk - The S1-'LC is a non - profit, legal organization providing legal representation for environmental
and conservation organizations both in court and before regulatory agencies. Researched and drafted
memoranda and other documents concerninL issue; involving the Clean Air ;pct and NEPA.
OTHER
Reported decisions - Platt v. Aspemvood Condominium Association, Inc., 214 P.3d 1060 (Colo.App. 2009); Ripple
Resort Media, Inc. v. Ski l'iew Corp., 2008 WL 4678518 (D. Colo. 2008); .South Ferry LP #2 v. Kerry Killinger et
al., 542 F. 3d 776 (9th Cir. 2008); In re Walt Disney Co. Derivative Litigation, 906 A. 2d 27 (Del. Supr. 2006).
2
9/7/2010
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MWN Vf VAIL
MEMORANDUM
TO: Town Council
FROM: Lorelei Donaldson
DATE: August 26, 2010
SUBJECT: Appointment of one member to the Planning and Environmental Commission (PEC).
There is currently one vacancy for the Planning and Environmental Commission (PEC).
The Town received three (3) applications for the PEC vacancy.
Staff requests the Town Council interview each applicant at the work session and then appoint
one applicant to the PEC at the evening meeting to fill a vacancy. The letters of interest and
resumes are attached for your review and consideration.
The applicants are as follows:
Mike Arnett
Mark Gordon
John Rediker
Please appoint one member to the PEC at the evening meeting to fill a vacancy that runs
through March 31, 2012.
9/7/2010
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IL
'OWN ff VA, .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: PEC /DRB Update
PRESENTER(S): Warren Campbell
ATTACHMENTS:
August 18, 2010 DRB Meeting Results
August 23, 2010 PEC Meeting Results
9/7/2010
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
August 18, 2010
Tf�To Council Chambers
��1fr1Y 75 S. Frontage Road - Vail, Colorado, 81657
PROJECT ORIENTATION 1:OOpm
MEMBERS PRESENT MEMBERS ABSENT
Tom DuBois Pete Dunning
Brian Gillette
Rollie Kjesbo
Libby Plante
SITE VISITS
1. Solaris — 141 East Meadow Drive
2. Zuckerman — 2943 Bellflower Drive
3. The Sebastian — 16 Vail Road
PUBLIC HEARING — TOWN COUNCIL CHAMBERS 3:OOpm
1. Worth Home DRB100351 / 10 minutes Bill
Final review of a sign (wall)
141 East Meadow Drive /Lot P, Block 5D, Vail Village Filing 1
Applicant: Worth Homes, represented by Vickie Vertel
ACTION: Approved with condition(s)
MOTION: Plante SECOND: Gillette VOTE: 4 -0 -0
CONDITION(S):
1. The sign "can structure" shall be included in the sign area measurement (the sign area shall
not exceed 6 square feet).
2. Alpine Bank DRB100353 / 10 minutes Bill
Final review of a sign (wall)
141 East Meadow Drive /Lot P, Block 5D, Vail Village Filing 1
Applicant: Alpine Bank, represented by Suman Architects
ACTION: Approved
MOTION: Gillette SECOND: Plante VOTE: 4 -0 -0
3. Vail Fine Art Gallery DRB100372 / 10 minutes Bill
Final review of a sign (business identification)
141 East Meadow Drive /Lot P, Block 5D, Vail Village Filing 1
Applicant: Alpine Bank, represented by Suman Architects
ACTION: Approved with condition(s)
MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0
CONDITION(S):
1. The sign bracket shall be PMS872 in color and the sign lettering shall not share a common
color with the bracket.
9/7/2010 Page 1
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4. Solaris DRB100342 / 20 minutes Warren
Final review of changes to approved plans (pavers)
141 East Meadow Drive /Lot P, Block 5D, Vail Village Filing 1
Applicant: Solaris Property Owner, represented by Suman Architects
ACTION: Approved
MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0
5. Frost DRB100374/ 15 minutes Warren
Final review of a sign (business identification)
16 Vail Road /Lot O, Lot 5D, Vail Village Filing 1
Applicant: Ferruco Vail Ventures, represented by Mauriello Planning Group
ACTION: Approved
MOTION: Plante SECOND: Kjesbo VOTE: 4 -0 -0
6. The Sebastian DRB100361 / 20 minutes Warren
Final review of a change to approved plans (paint)
16 Vail Road /Parts of Lots O & M, Block 5D, Vail Village Filing 1
Applicant: Ferruco Vail Ventures, represented by Mauriello Planning Group
ACTION: Tabled to September 1, 2010
MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0
7. Zuckerman Residence DRB100371 / 20 minutes Rachel
Final review of a minor exterior alteration (fence)
2943 Bellflower Drive /Lot 4, Block 6, Vail Intermountain
Applicant: Budd Zuckerman, represented by M & J Corp
ACTION: Denied
MOTION: Gillette SECOND: Plante VOTE: 4 -0 -0
8. Ribiero Residence DRB100252 / 15 minutes Rachel
Final review of a minor exterior alteration (trash enclosure)
1479 Aspen Grove Lane /Lot 2, Lions Ridge Filing 4
Applicant: Pedro Ribiero
ACTION: Tabled to September 1, 2010
MOTION: Kjesbo SECOND: Gillette VOTE: 4 -0 -0
STAFF APPROVALS
Franke Residence DRB100248 Rachel
Final review of a minor exterior alteration (garage)
2712 Kinnikinnick Road / Lot 10, Block 2, Vail Intermountain
Applicant: Patricia Franke
Park Meadows Lodge DRB100259 Rachel
Final review of a minor exterior alteration (handrails)
1472 Matterhorn Circle /Unplatted
Applicant: Finn Boyer
The Sebastian DRB100319 Warren
Final review of changes to approved plans (entry way)
16 Vail Road /Parts of Lot M, Block 5D, Vail Village Filing 1
Applicant: Ferruco Vail Ventures, represented by Mauriello Planning Group
9/7/2010 Page 2
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Straus Residence DRB100323 Bill
Final review of a minor exterior alteration (windows, door)
385 Gore Creek Drive Unit 106 (Vorlaufer) / Lots 14 -18, Block 5, Vail Village Filing 5
Applicant: Howard Straus, represented by Kurt Segerberg
Canada Residence DRB100324 Bill
Final review of a minor exterior alteration (windows)
2940 Manns Ranch Road / Lot 9, Block 1, Vail Village Filing 13
Applicant: Charlyn Canada, represented by Casabonne Enterprises
Rams -Horn Lodge DRB100329 Warren
Final review of a sign (building identification)
416 Vail Valley Drive /Lot A, Block 3, Vail Village Filing 5
Applicant: Rams -Horn Lodge, represented by John & Diane Milligan
Bass Residence DRB100333 Rachel
Final review of a minor exterior alteration (landscaping)
345 Mill Creek Circle /Lot 14, Block 1, Vail Village Filing 1
Applicant: Lee Bass, represented by Mary Carter
Lauridsen Residence DRB100334 Rachel
Final review of a minor exterior alteration (landscaping)
265 Forest Road /Lot 21, Block 7, Vail Village Filing 1
Applicant: Nixon Lauridsen, represented by Scott Smith
Schneider Residence DRB100336 Rachel
Final review of a minor exterior alteration (roof)
5088 Gore Circle /Lot 2, Block 3, Bighorn Subdivision 5 th Addition
Applicant: Michael Schneider, represented by The Roofing Company
Rigel Residence DRB100369 Rachel
Final review of a minor exterior alteration (driveway)
770 Potato Patch Drive, Unit C /Lot 6, Block 2, Vail Potato Patch
Applicant: Darrell Rigel, represented by Jay Nobrega
Friedman Residence DRB100343 Warren
Final review of a minor exterior alteration (paint)
4708 Meadow Drive /Lot A4, Bighorn Townhomes Subdivision
Applicant: David & Michelle Friedman, represented by Ankerholz Inc.
Landen Residence DRB100344 Warren
Final review of a minor exterior alteration (deck)
508 East Lionshead Circle, unit 601 (Vantage Point) /Lot 2, Block 1, Vail Lionshead Filing 1
Applicant: Carolyn Landen, represented by TNT renovations
Bernardi Residence DRB100345 Lynne
Final review of a minor exterior alteration (landscaping)
4916 Juniper Lane, Unit B / Lot 3, Block 5, Bighorn Subdivision 5 th Addition
Applicant: Charles and Margaret Bernardi, represented by Tim Parker
9/7/2010 Page 3
2 -1 -3
Hallenbeck Residence DRB100346 Shelley
Final review of a minor exterior alteration (landscaping)
4575 East Streamside Circle /Lot 19A & 19B, Bighorn Subdivision 4 th Addition
Applicant: Jacquie Hallenbeck
LeVarn Residence DRB100347 Rachel
Final review of changes to approved plans (patio)
1817 Meadow Ridge Road /Lot 21, Buffehr Creek Subdivision
Applicant: Marc & Maria LeVarn, represented by Land Designs by Ellison
Patten Residence DRB100348 Rachel
Final review of a minor exterior alteration (windows, paint)
4708 East Meadow Drive, Unit A3 /Lot A3, Bighorn Townhomes Subdivision
Applicant: Rick Patten, represented by Ankerholz Incorporated
Kemp Residence DRB100349 Rachel
Final review of changes to approved plans (rails)
1379 Westhaven Circle /Lot 2, Glen Lyon Subdivision
Applicant: Joanne Kemp, represented by GPSL Architects
Gottlieb Residence DRB100350 Warren
Final review of a minor exterior alteration (roof)
3021 Booth Falls Road /Lot 15, Block 3, Vail Village Filing 13
Applicant: John & Lynn Gottlieb, represented by Master Sealers
Main Residence DRB100356 Rachel
Final review of a minor exterior alteration (window, vent)
100 East Meadow Drive /Lot O, Block 5D, Vail Village Filing 1
Applicant: Chris & Kristen Main, represented by Pure Design Studio
Timber Ridge Apartments DRB100358 Rachel
Final review of a minor exterior alteration (re -roof)
1280 North Frontage Road /Lots 1 -5, Block C, Lions Ridge Subdivision Filing 1
Applicant: TRAHC, represented by Blu Sky Restoration
P & R Condominiums DRB100359 Warren
Final review of a minor exterior alteration (re- paint)
228 Bridge Street/Lot A, Block 5B, Vail Village Filing 1
Applicant: P & R Condominium Association, represented by Michael Staughton
Henninger Residence DRB100362 Rachel
Final review of a minor exterior alteration (deck)
2516 Arosa Drive /Lot 10, Block C, Vail das Schone Filing 1
Applicant: Dwight Henninger
Kleid Residence DRB100364 Rachel
Final review of a minor exterior alteration (window)
4506 Spruce Way, Unit 18 /1-ot 18, Ridgeview Square Subdivision
Applicant: Susan Kleid, represented by K.H. Webb
9/7/2010 Page 4
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Carter /Rogers Residence DRB100368 Rachel
Final review of a minor exterior alteration (deck, re- paint)
4507 Meadow Drive (Timber Falls) /Unplatted
Applicant: Roger Carter & Don Roberts
Rigel Residence DRB100369 Rachel
Final review of a minor exterior alterationn (driveway)
770 Potato Patch Drive, Unit C /Lot 6, Block 2, Vail Potato Patch
Applicant: Darrell Rigel, represented by Jay Nobrega
Peters /Kazazean Residence DRB100382 Rachel
Final review of a minor exterior alteration (re -roof)
4030 Fall Line Drive /Lot 1A -1 B, Pitkin Creek Meadows Subdivision
Applicant: Cheryl Peters & Lisa Kazazean, represented by S & H Roofing
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479 -2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356,
Telephone for the Hearing Impaired, for information.
9/7/2010 Page 5
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PLANNING AND ENVIRONMENTAL COMMISSION
August 23, 2010
1:OOpm
7CY�4'NNOiff�
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Luke Cartin
Michael Kurz
Bill Pierce
Henry Pratt
Tyler Schneidman
David Viele arrived at 1:10
Site Visits:
None
Water Quality Presentation — Kirby Wynn, ERWC Water Program Director 60 minutes
Mr. Wynn gave a presentation highlighting changes in the Gore Creek watershed. Gore Creek
was recently put on the impaired list of waterways in Colorado. He talked about how stream
health is measured and quantified. He spoke to the efforts to increase the capture of sand used
for traction on 1 -70 prior to it reaching Black Gore and Gore Creeks.
Commissioner Pratt inquired as to the impacts of the beetle killed trees loss of needles and the
impact to run -off needle accumulation, etc.
Mr. Wynn described a concern that when a fire comes through the fire will burn very hot and
result in a burn that denudes the topography greater than a typical forest fire thus likely resulting
in increased run -off of water.
Commissioner Cartin inquired as to the Town's possession of a complete inventory of point
source discharges and who and what is being discharged.
Bill Carlson, Environmental Officer, described what the Town had and still needed to complete.
Commissioner Kurz suggested that Mr. Wynn remain in contact with Town staff, so that
communication is open and involved.
Commissioner Pierce inquired into the Town's requirements for parking areas and filtering of run-
off and the ability to retro - actively apply current standards to older parking lots.
60 minutes
1. A request for a recommendation to the Vail Town Council on prescribed regulation amendments
to Chapter 12 -6, Residential Districts, Vail Town Code, pursuant to Section 12 -3 -7, Amendment,
Vail Town Code, to establish a new zone district, Vail Village Townhouse (VVT) District, and
setting forth details in regard thereto; and a request for a recommendation to the Vail Town
Council on proposed amendments to Chapter VII, Vail Village Sub - Areas, East Gore Creek Sub -
Area ( #6), Vail Village Master Plan, pursuant to Chapter VIII, Implementation and Amendment,
Vail Village Master Plan, to include recommendations related to a new Vail Village Townhouse
(VVT) District, and setting forth details in regard thereto. (PEC100011, PEC100035)
Applicant: Chris Galvin, represented by K.H. Webb Arch itects /Mauriello Planning Group
Planner: Bill Gibson
Pa 1
9/7/2010
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ACTION: Recommendation of approval
MOTION: Viele SECOND: Kurz VOTE: 5 -0 -0 (Pratt Recused)
CONDITION(S):
1. The Planning and Environmental Commission forwards a recommendation of approval
to the Vail Town Council based upon the modifications identified in the Staff
memorandum and the following:
• The gross residential floor area standards should allow a 1.35 GRFA ratio.
• The parking standards should include the applicant's proposed language allowing
parking in the front setback and street right -of -way.
• The applicant's proposed language about the Town vacating the Meadow Drive
street right -of -way should be removed from the Vail Village Master Plan
amendment.
• The setback standards should be 20 feet as recommended in the Staff
memorandum.
Commissioner Pratt recused and departed due to his firms involvement with an owner in the Vail
Row Houses.
Bill Gibson gave a presentation per the staff memorandum.
Dominic Mauriello, Mauriello Planning Group, representing the applicant, gave a presentation
highlighting the support of various associations that could be affected by the adoption of a new
zone district. He covered three topics with which he differed from the Town staff's
recommendation for amended text. Those topics included setbacks, GRFA, and parking.
Dolph Bridgewater, owner of a Unit 11 in the Vail Row Houses, stated that he sees value in
some of what the applicant is proposing; however, he is concerned about the new potential size
of his adjacent neighbors' units at the Vail Row Houses. He then read a prepared written
statement highlighting the history of the application and his concerns. He is concerned that the
applicant's proposal will "Solarisize" the Vail Row Houses, and he supports limiting the allowable
GRFA to a ratio or 1.00 or 1.15.
Scott Lindall, GPSL Architects, representing Unit 13 of the Vail Row Houses, wanted to go on
the record with his support of the 1.5 GRFA ratio, the continuance of parking in the right -of -way
and the ability to have a three foot side setback in order to have a greater number of existing
units comply.
Jim Lamont, Vail Homeowners Association, inquired into staff's recommendation and a potential
change in process.
Warren Campbell, Chief of Planning, responded that Staff has not changed the process, but
simply suggested that if the existing bulk and mass is desired to be maintained a ratio of 1.25 is
appropriate based on our research. If the Commission desired to provide further incentives for
redevelopment, GRFA ratios above 1.25 could accomplish that policy.
Dolph Bridgewater stated that GRFA is the key factor in limiting the size of the units, not building
height. He believes the change in Staff's recommendation from a ratio of 1.00 to 1.25 in the past
two weeks will have impacts.
Dominic Mauriello stated for the record that this application has been vetted very extensively as
exhibited in Mr. Bridgewater's testimony. He restated the goal of not reducing the development
potential for any of the potentially effected units. He again stated that another goal was to create
Page 2
9/7/2010
2 -2 -2
equity in GRFA, for example today Mr. Bridgewater's unit is allowed a 1.33 GRFA limit but
another unit at the Vail Row Houses is only allowed 0.88 GRFA.
Commissioner Pierce stated that the creation of a unique zone district is appropriate. He has
concerns with the setbacks regulations as proposed by the applicant in the new zone district. He
stated his belief that there should be language in the district allowing the existing parking to
continue, but not pass regulations that extend rights to parking off the various properties. He felt
any conversation regarding the Town vacating street right -of -way should occur in another venue.
He supports a GRFA limit of 1.25 in the new zone district.
Commissioner Kurz agreed with Commissioner Pierce, with the exception that he believes a 1.35
GRFA ratio is appropriate to reduce the number of nonconformities and create equity. He stated
that the properties being discussed are in an older part of Vail that needs upgrading.
Commissioner Schneidman agreed with the comments of Commissioner Kurz and the GRFA
limit in the new zone district should be a 1.35 ratio.
Commissioner Cartin agreed with the other Commissioners that a new zone district is needed,
but there still may be a need for some future variances. He agreed with Commissioner Pierce
that discussion of about vacating street right -of -ways should not be part of this application. He
believes the applicant's proposed 1.5 GRFA ratio is too high.
Commissioner Viele noted that fundamentally this application will solve problems of the past and
will streamline the review process. He identified creating equity as a goal of the new zone
district. He agreed with Commissioner Kurz that a 1.35 GRFA ratio is appropriate for the new
zone district. He is not in favor of discussing the Town vacating street right -of -ways in this forum.
He believes there should be acknowledgement that the existing parking in the right -of -way
should be allowed to continue.
Commissioner Viele noted that Staff's change in memo format was more appropriate for this type
of legislative application than past memos.
Commissioner Kurz agreed with Commissioner Viele.
5 minutes
2. A request for an amendment to an Approved Development Plan, pursuant to Section 12- 61 -11,
Development Plan Required, Housing Zone District, Vail Town Code, to allow for revisions to the
required landscape plan and geologic hazard mitigation plan for the redevelopment of the
easternmost 5.24 acres of the Timber Ridge Village Apartments; and a request for the review of
a variance, from Section 14 -5 -1, Minimum Standards, Parking Lot and Parking Structure Design
Standards for All Uses, Vail Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code,
to allow for a crossover drive aisle width of less than thirty -feet (30) within the required parking
structure, located at 1280 North Frontage Road /Lots 1 -5, Block C, Lions Ridge Subdivision Filing
1,and setting forth details in regard thereto. (PEC100018 /PEC100019)
Applicant: Vail Timber Ridge L.L.C.
Planner: George Ruther
ACTION: Table to September 13, 2010
MOTION: Viele SECOND: Kurz VOTE: 6 -0 -0
5 minutes
3. A request for a final recommendation to the Vail Town Council for prescribed regulations
amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town
Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to provide regulations that will
Page 3
9/7/2010
2 -2 -3
implement sustainable building and planning standards, and setting forth details in regard
thereto. (PEC090028)
Applicant: Town of Vail
Planner: Rachel Friede
ACTION: Table to September 13, 2010
MOTION: Viele SECOND: Kurz VOTE: 6 -0 -0
4. Approval of August 9, 2010 minutes
MOTION: Viele SECOND: Pratt VOTE: 6 -0 -0
5. Information Update
6. Adjournment
MOTION: Viele SECOND: Kurz VOTE: 5 -0 -0
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479 -2138 for additional
information.
Sign language interpretation is available upon request with 24 -hour notification. Please call (970)
479 -2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published August 20, 2010, in the Vail Daily.
Page 4
9/7/2010
2 -2 -4
TOWN ff VA, .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: Presentation of the 5 -year capital plan.
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Discuss 5 -year capital plan.
BACKGROUND: Long -term capital planning is a critical component to the town's budget
process.
STAFF RECOMMENDATION: Provide staff with feedback regarding capital projects for
inclusion in the long -term capital plan.
ATTACHMENTS:
LT capital plan
9/7/2010
MEMORANDUM
TO: Town Council
FROM: Stan Zemler, Judy Camp, Kathleen Halloran
DATE: September 2, 2010
SUBJECT: Five Year Capital Analysis
During the May 4` Council meeting, a 5 -year outlook for the Capital Projects Fund, Real
Estate Transfer Tax (RETT) Fund and the Vail Reinvestment Authority was approved.
We have updated that capital plan and are requesting your feedback on these 5 -year
plans for inclusion in the 2011 Town Manager's Budget and annual Budget Book. The
2011 Capital and RETT budgets will be submitted for approval during the budget
ordinance readings scheduled for November 2n and November 16th. The Vail
Reinvestment Authority (VRA) budget resolution will be presented on November 16th.
Attached documentation for your consideration:
• Summary of Capital Projects and RETT Fund spending
• 5 -Year Detail of the Capital and RETT Funds
• 5 -Year Detail of the VRA Capital Budget
• Projects not currently included in the capital budgets, with potential funding
sources identified
The summary of spending in the Capital Projects and RETT Funds (including TIF- funded
projects) is attached along with a chart to demonstrate spending by category of project
(for example, Streets and Roads, Transit, Parking, etc).
The 5 -year detailed worksheets attached are organized by functionality of the project:
whether it maintains town assets, enhances town assets, or is a new asset. These
spreadsheets are also color -coded to identify changes from the originally- approved plan.
Cost increases are highlighted in orange, cost reductions are highlighted in blue
and new requests are highlighted in green.
Capital Protects Fund
Annual revenue for this fund is projected at an average of $7.6 million per year, not
including federal grants, assuming the same split of sales tax revenue with 61 % going to
the General Fund and 39% to the Capital Projects Fund. Annual capital maintenance
costs average $3.5 million per year. This leaves approximately $4.1 million of cash
funding available each year for larger projects such as neighborhood road
reconstruction, buses, variable message signs, 1 -70 noise projects, etc. In March,
Council determined that the $20 million in General Fund reserves was sufficient to cover
unforeseen capital items as well as a General Fund shortfall. The five -year strategic
capital plan presented today results in an ending fund balance of $3.7 million in 2015.
Changes to the May 4 1h plan:
New requests:
• Renovation of the Creekside housing units (employee housing): These units
have had significant issues with asbestos and mold remediation over the past
several years. This year, four units are being renovated. Staff recommends
1
9/7/2010
3 -I -I
renovating another four units in 2011 ($160,000) and the remaining four units in
2012 ($160,000). 2012 also includes remodeling the exterior siding, stairwells
and decks for $225,000.
• A continuation of the Variable Message Sign project. The new requests add a
total of $130,000 for parking signage at Ford Park and the Vail parking structure
in 2014. Expenditures in 2011 and 2012 were both increased and decreased
based on pricing updates for signage at the Main Vail off -ramps and the Four
Seasons.
The following projects were updated with increases to cost:
• Audio Visual: $10,000 per year was added for ongoing replacement of cameras
and recording units used for Council chamber, police cars, and cameras placed
around town.
• Document Imaging: The electronic storage of town legacy documents is a daily
process, and the scanning of historical records is scheduled to continue through
2011. The original cost of $110,000 was increased by $6,000 to purchase 6
scanners for Community Development planners.
• Data Centers: 2014 and 2015 were updated to include $15,000 of annual
replacement of security and power systems for the town's three computer rooms.
• Fiber Optics: 2014 and 2015 were updated to include $21,000 and $15,000 of
annual cabling and networking infrastructure. The dollars vary each year
depending upon scheduled replacement.
• Hybrid Bus Battery: The price of these batteries needed updating, but the
scheduled replacement of one unit in 2012 and 7 units in 2014 is unchanged.
The batteries have an estimated useful life of approximately 6 years, and staff
will only replace if necessary.
Reductions to cost were taken in "Building Remodels" ($54,000 original budget was
eliminated) and "Data Centers" (total reduction over three years of $12,000).
RETT Fund
Annual revenue for this fund is projected at an average of $3.3 million per year. Annual
capital maintenance costs average $2.5 million per year. This leaves approximately
$800,000 per year of cash funding available for larger projects without the utilization of
fund balance. The RETT fund balance is projected to be $11.5 million by the end of
2010. The five -year strategic capital plan presented today uses some of these reserves
in RETT to complete priority projects and results in an ending fund balance of $2.96
million in 2015.
Changes to the May 4 t " plan:
New requests:
• The Bald Mountain Underpass project budget was originally estimated in 2008
at $200,000. At that time it was anticipated that the project would consist of
repairing the existing damage to the retaining walls and asphalt path. Once
design work began and the causes of the deterioration were examined, it was
determined that the best long term solution to the underpass would be to remove
existing path and walls, replace the existing slope paving, improve the storm
drain system and widen the Frontage Road to include bike lanes and a
pedestrian walkway. The requested $200,000 increase ($400,000 total project
cost) is based on an actual bid received for the project.
2
9/7/2010
3 -1 -2
• The Glen Lyon Bridge needs to be re- decked (estimated at $150,000 for 2015),
but is too large of a project to include in the annual recreation path maintenance
line item.
• Guest Enhancements of $100,000 as a final phase of streetscape. Staff
anticipates starting work in 2010 ($50,000 to be spent out of the existing
streetscape budget) to develop a plan for improved way- finding and ways to
encourage guests to "linger" around town. The implementation estimated at
$850,000 remains unfunded (see page 13). Staff is currently working on pricing
for enhancements to signage in the parking structures to improve the guest
experience. This was not included in the attached capital plan, but will be added
for Council approval in upcoming budget discussions. This item may also be
impacted by the discussion of Conference Center Funds.
Cost reductions of up to $115,000 per year are shown for Forest Health, as the
program will be restructured with a part -time supervisor and four wild land employees
(rather than a full -time supervisor and six wild land employees. This program was also
reduced to reflect savings in helicopter operations, training and public awareness print
expenses.
Capital maintenance and replacement of assets managed by the Vail Recreation
District were updated per stipulations in the lease. Overall, the change to the capital
investment in these assets between 2011 and 2015 resulted in a $60,000 reduction in
expenditures for that time period. For more details, please refer to page R -6 and R -7.
Vail Reinvestment Authority (VRA)
This five -year capital plan is the same plan presented to Council on May 4 other than
an update to the Welcome Center cost estimates and adjusting timing to accommodate
cash funding of projects:
• LionsHead Transit Center: total budgeted cost $5.5M, with $5.OM funded by a
federal grant
• LionsHead Welcome Center: total cost estimated at $7.3M; Increased based on
size and scope of project
• LionsHead Portal: total cost estimated at $3.6M
"Unfunded" Protect List
This represents projects not currently included in the capital budgets, but with potential
funding sources identified. The same list was presented to Council on May 4 and is in
order of priority. Priority I projects were updated to include the various parking options
being considered, and also include the implementation of a Guest Enhancements
signage project, a remodel of the Library, enhancements to town facilities based on a
recent energy audit and the development of employee housing at the town's Chamonix
site. As projects are approved and funded /financed, they will be transferred to the
appropriate capital budget(s).
NEXT STEPS
Staff will use Council's input in developing the Town Manager's budget (includes
General, Capital, RETT and other funds), which will come before Council as a
preliminary discussion on September 21st. The VRA budget resolution will be presented
on November 16th.
3
9/7/2010
3 -1 -3
Town of Vail
Capital Projects and RETT Fund Spending
2010 Amended 2011 2012 2013 2014 2015
Streets and Roads 2,913,265 4,251,000 5,475,000 5,650,000 5,215,000 3,220,000
Parks, Playgrounds, Landscaping and Gardens 2,772,986 4,787,562 3,520,159 1,676,402 1,723,549 2,773,647
Town Buildings 6,823,879 727,000 950,000 782,000 660,000 1,614,000
Debt Service and Timber Ridge Guaranty 3,198,959 2,279,572 2,088,346 - - -
Paths and Trails 595,464 2,603,094 1,315,399 126,782 88,804 230,443
Recreation Facilities 2,017,536 1,243,169 563,685 165,092 263,724 304,076
Parking 564,000 504,000 690,000 860,000 920,000 915,000
Transit* 8,279,895 8,061,619 1,185,000 2,530,000 415,000 30,000
Work Force Housing 1,247,138 160,000 385,000 - - -
Information Technology and Communications Equipment 762,792 431,640 355,640 646,640 251,640 910,000
Environment, Streams, and Water Quality 914,734 340,000 340,000 340,000 340,000 340,000
Fire Equipment 570,000 - 590,000 - 620,900 -
Trees and Forests 392,843 210,000 215,000 215,000 215,000 215,000
Public Art 535,147 169,371 172,052 174,814 177,658 183,720
Guest Enhancements - 100,000 - - - -
Total 31,588,638 25,868,027 17,845,281 13,166,729 10,891,275 10,735,886
*Includes TIF funded projects such as the Transit Center (2010), Welcome Center (2011) and LH Portal (2012 & 2013)
9/7/2010
-4-
3-1-4
2011 Capital Projects and RETT Fund Spending $25.9M
Information Technology and Environment, Streams, and Water
Communications Equipment Quality Public Art
2% 1% Trees and Forests 1%
1%
Guest Enhancements
Work Force Housing 0.39%
1%
Streets and Roads
16%
Transit*
31%
Parks, Playgrounds, Landscaping
and Gardens
18%
Town Buildings
Parking 3%
2% Service and Timber Ridge
acilities
Recreation F Paths and Trai Guaranty
5% 10% 9%
�) 7 X010
Includes TIF- funded Welcome Center -5-
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost
New request
Reduced cost
Amended
2010 2011 2012 2013 2014 2015 Project Information
Revenue
Total Sales Tax Revenue: $ 16,600,000 $ 16,900,000 $ 17,238,000 $ 17,583,000 $ 17,935,000 $ 18,293,700 2011 flat with 2009 actual; 2% per year thereafter
Sales Tax Split between General Fund 61139 61139 61139 61/39 61/39 61/39
& Capital Fund
Sales Tax - Capital Projects Fund $ 6,474,000 $ 6,590,000 $ 6,723,000 $ 6,857,370 $ 6,995,000 $ 7,133,700
Use Tax 600,000 500,000 515,000 530,400 546,000 562,400 No major projects assumed after 2009; 3% annual increase after 2011
Federal Grant Revenue 5,028,500 1,428,000 - _ _ - 2010: $5.OM for transit center; $28.5K for Police Live Scan Interface software; 2011:
$828K for bridge reconstruction, $600K buses
Lease Revenue 184,500 184,500 184,500 184,500 189,135 189,135 Per Vail Commons commercial and residential leases
Employee Housing Fee -In -Lieu 100,000
Project Reimbursement 709,100
Resale of Arose duplex 816,000 Resale of Arosa duplex constructed by the town
Earnings on Investments and Other 18,000 2009: Based on earnings at .5% ; 2010 1%; 2011 - 2014 at 2
Total Revenue 13,930,100 8,702,500 7,422,500 7,572,270 7,730,135 7,885,235
Expenditures
Maintain Town Assets
Bus Shelters 27,000 27,900 30,000 30,000 30,000 30,000
2010 - 2014 various repairs including deck topping replacement, expansion joint repairs,
C -1 Parking Structures 486,000 504,000 690,000 860,000 920,000 915,000 ventilation, HVAC, plumbing and other structural repairs; Starting in 2010 there is an
offset from VRA (see transfer near bottom of sheet)
2010 implement energy audit recommendations $600K plus various repairs; 2011
C -2 Facilities Capital Maintenance 1,073,000 450,000 890,000 705,000 650,000 810,000 various repairs; 2012: $135K repairs to PW Admin and $105K repairs to Municipal
building, $80K Main Vail Fire Stn electrical and other repairs
Building Remodels 67,000 74,000 On-going minor remodels of various Town facilities; Removed $54K from 2011
Library Roof Replacement 400,000 - - - _ - Added 5/4/10 due to deteriorating condition and inability to continue to fix; removed
$400K from 2014 facilities capital
Main Vail Station Roof Replacement - 250,000 - _ _ Added roof replacement 514/10; station remodel previously included in 5 -year plan
removed
Need to gut plumbing; electrical wiring; roofing, etc.; asbestos and mold remediation; 4
Creekside Housing Improvements 110,582 00 - - units were completed in 2010; plan to do 4 more in 2011; in 2012, complete remaining 4
units and replace exterior siding, stairs and decks
2012: $50K furniture replacement; 2015: $400K to change ventilation & improve noise
Donovan Park Pavilion - - 50,000 - - 720,000 and $270K to replace heating /air system was pushed to 2015 during previous capital
discussions; $50K furniture replacement
Vail Village Inn Condo Roof (TOV Portion) 17,000 17,000 - - - - Capital assessment from owners' association for space owned by town
Street Light Improvements 67,500 67,500 50,000 50,000 50,000 50,000 New street lights and to refurbish residential lighting
On -going maintenance to roads and bridges including asphalt overlays, patching and
repairs; 2012 - 2014 were previously updated for recent bid prices (savings of $925K);
C -3 Capital Street Maintenance 733,440 1,153,500 1,000,000 1,170,000 915,000 1,220,000 Assumes that we do not see a dramatic increase from current prices and that
reconstruction of neighborhood roads and bridges occurs (without reconstruction,
maintenance costs will increase)
Fire Truck Replacement - - 590,000 - 620,900 2012 replace pumper truck from 1994; 2014 replace pumper truck from 1999
.2010: Council chamber streaming video and $8K for police car cameras; 2011 &
Audio Visual 33,879 10,000 10,000 10,000 10,000 10,000 beyond: $10K per year for replacement of cameras and recorders (assume 1 each per
year
Document Imaging 130,592 116,000 30,000 30,000 30,000 30,000 Annual maintenance, licensing and contract position thru 2011; later years annual
software licensing
Software Licensing 37,000 33,640 33,640 1 33,640 33,640 15,000 U rade Microsoft products on all equipment in 2010; renew licenses in future
3- 1 -6 -6-
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost
New request
Reduced cost
Amended
2010 2011 2012 2013 2014 2015 lProject Information
Hardware Purchases 93,000 65,000 48,000 48,000 50,000 50,000 IScheduled rotation of PCs, printers and servers
Data Center (Computer Rooms) 15,000 15,000 15,000 15,000 15,000 15,000 Based on annual replacement schedule of security and power systems for 3 computer
rooms
Website and e- commerce 12,000 27,000 29,000 31,000 12,000 12,000 1 Internet security & application interfaces; website redevelopment
Comm Dev ArcGIS System 25,700 - - lWeb access to town GIB information similarto County's website GIB product
Fiber Optics in Buildings 21,000 17,000 23,000 18,000 21,000 15,000 Cabling / Network Infrastructure; to repair, maintain & upgrade
Network upgrades 30,000 21,000 35,000 60,000 40,000 30,000 Computer network systems - replacement cycle every 3 -5 years
Phone System Replacement 35,000 Replace 15 -year old phone system
Financial System Replacement - - - 350,000 _ - Replace 15 -year old financial system; continued support to current system questionable;
better technology
Computer Aided Dispatch (CAD) / RMS 55,000 57,000 59,000 61,000 50,000 50,000 County -wide "Computer Aided Dispatch /Records Mgmt System" ; includes patrol car
Project laptops and software used to push information to TOV and other agencies
Intergraph software upgrade 80,000 TOV portion of upgrade to computer -aided dispatch system
Live Scan Interface 28,500 Funded by rant above; Links our Live Scan software to other agencies
Total Maintenance 3,396,193 3,071,540 4,002,640 3,538,640 3,447,540 4,046,000
Enhancement of Town Assets
Comm Dev Interactive Permit software 225,000 Replacement of Permit Plus software; allows for web access by customers
New Fire Truck 570,000 New fire truck for additional station
Library Self -Check System 90,000 Funded by library grants
West Meadow Drive 83,189 Completion of projects under contract; $200K savings
Future work may include newspaper boxes, Checkpoint Charlie, Covered Bridge, VVD
Village Streetscape 767,389 - - - - - walk, etc. Per Council 7 /7/09, defer $300K to 2010 for covered bridge heat and VVD
heated walk
C -4 Neighborhood Road Reconstruction 429,469 1,800,000 4,325,000 4,300,000 4,250,000 - Overhaul residential streets '09 design; Construction 2010 Mill Creek; 2011 Vail Valley
Drive reconstruction and 2012 -2015 East Vail roads
C -5 Neighborhood Bridge Reconstruction 150,000 1,050,000 - - - 1,950,000 Matterhorn Bridge reconstruction moved to 2011 due to CDOT fiscal year and
requirements; Partial funding from federal grant
Parking Entry System / Equipment 13,000 - _ _ Metered lots; equipment obsolete and not servicable by vendor; Time sensitive for
installation prior to next parking season
Radio Equipment replacement (pub. - - 48,000 _ - 693,000 Replacement of 2008 radios for PW, Fire, PD
works, pub. safety)
Hybrid Bus Battery Replacement 55,000 385,000 Scheduled replacement: 1 in 2012; 7 in 2014; Estimated life of 6 years
Replace Buses 2,283,214 1,203,400 2010: 6 regular buses; 2011 2 Hybrid buses
Timber Ridge Legal /Zoning 60,080 - - - - - For redevlopment project
Manor Vail Street Plan 83,800 - - _ - _ Expenditure related to impact fee paid by Manor Vail development; Keep funds in
bugdet due to developer agreement
Total Enhancements 4,755,141 4,053,400 4,428,000 4,300,000 4,635,000 2,643,000
New Assets
LionsHead Transit Center (VRA) 5,500,000 - - - - - $5.0 million from Federal grant; $288K transferred from VRA
Welcome Center (VRA) 469,681 6,830,319 Offset by transfer from VRA ; Increase based on recent Council discussions
Parking Addition (VRA) 65,000 Offset by transfer from VRA
LionsHead Portal (VRA) 1,100,000 2,500,000 Offset by transfer from VRA
West Vail Fire Station 5,300,000 Construction of West Vail Fire Station
Arosa Drive -Duplex for Employee 288,358 - - - - - Development project for deed - restricted housing
Housing
Increased to $500K per year as of 2009 per Housing Strategic Plan; use Housing Pay -in
L.uydwnrogram 552,118 - _ _ _ Lieu revenue to offset the annual $500K per Council 10/20109; removed annual
contribution 5/4110; fund through fee -in -lieu and focus housing projects on Chamonix
and others (see next item for fee -in -lieu budget)
9/7/2010
3 -1 -7
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost
New request
Reduced cost
Amended
2010 2011 2012 2013 2014 2015 Project Information
Buy -down Program Funded by Pay -in- 186,000 - - - - - Housing funded directly by Pay -in -Lieu fees collected from developers
Lieu
Variable Message Signs /Way- Finding 2010: Solaris $93.6K and Main Vail off ramps; '2011: $180K for Main Vail off ramps;
C -6 Improvements 193,653 180,000 130,000 - - 2012: Four Seasons /Middle Creek; 2013: EverVail; 2014: $65K each for Ford Park and
Vail Parking structure
1 -70 Noise 383,180 - _ _ _ - Construction of and East Vail berm would be phased; $751K accumulated amount and
annual $250K budget removed 5/4/10
Chamonix Area Planning 50,000 - - - - - Continued work on Chamonix area planning
Traffic Impact Fee study 21,645 - _ _ _ - Study to determine redevelopment impact on traffic / potential revenue; identified as a
next step in transportation plan
Total New Assets: 13,009,635 7,010,319 1,200,000 2,630,000
Total Capital before Financing 21,160,969 14,135,259 9,630,640 10,468,640 8,082,540 6,689,000
Debt Service and Financing
Debt Service on Outstanding Bonds 2,273,959 2,279,572 2,088,346 - _ _ Potential to defease in 2010 pending outcome of ballot initiatives 60161; There would be
no net change to the expenditure forthis item, just a timing difference
Timber Ridge Debt Service Guarantee 925,000 Annual debt service guarantee- requirement of TR debt
2010: Transit Center ($500K), Wecome Center design (469K) LH parking addition
feasibility study ($65K) and LH Pkg rate $160K; 2011: Welcome Center construction
Transferfrom Vail Reinvestment Authority (1,194,681) (5,815,000) (2,795,319) (2,810,000) (340,000) (350,000) (S5.5M), and LH Pkg mid $315K; 2012: LH Portal improvements $1.1 M, LH Pkg rate
S365K; 2013: $2.5M complete LH Portal and LH Pkg mtc $310K; 2014 rate $340K;
2015: rate $350K
Transfer from General Fund 3,749,000 Transfer of GF fund balance for West Vail Fire station
Total Debt Service and Financing: (1,744,722) (3,535,428) (706,973) (2,810,000) (340,000) (350,000)
Total Expenditures 19,416,247 10,599,831 8,923,667 7,658,640 7,742,540 6,339,000
Revenue Over (Under) Expenditures (5,486,147) (1,897,331) (1,501,167) (86,370) (12,405) 1,546,235
Beginning Fund Balance 11,233,206 5,747,059 3,849,728 2,348,561 2,262,191 2,249,786
Ending Fund Balance 5,747,059 3,849,728 2,348,561 2,262,191 2,249,786 3,796,021
*Promissory note due from Childrens'
Garden of Leaning included in ending fund
balance - not spendable 15,000 10,000 5,000
9i7/2010
3 -1 -8 6
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost
New request
Amended Reduced cost
2010 2011 2012 2013 2014 2015 Comments
e
Base sales flat with 2009 through 2015; Over 5 -yr period, major redevelopment sales
Real Estate Transfer Tax $ 4,283,000 $ 4,670,000 $ 3,233,000 $ 2,626,500 $ 2,626,500 $ 2,626,500 assume only 2/3 of units sell at 80% of list for Four Seasons, Ritz and Solans; then only
2 resales per year thereafter for all major redevelopment projects
Federal Grants 23,324 - - - - -
Federal grants for Stephen's Park restoration ($61K), $3K for NWCOG Regional Energy
Efficiency grant; $SK for weed control; $6.3K ECO Trails to stripe rec path
Golf Course Lease 122 124,400 126,888 129,426 132,014 134,655 Annual lease paymentfrom Vail Recreation District2% annual increase - deposited to
"Recreation Enhancement Account" (accompanying expenditure listed below)
2010: $20K Lottery proceeds; $6K reimbursement from County for solid waste survey;
Intergovenmental Revenue 26,000 20,000 20,000 20,000 20,000 20,000 2011 -2015 Lottery proceeds
Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 10,000
Earnings on Investments and Other 46,402 15,879 2011 based on 1%; 2012 -15 1.5%
Total Revenue 4,510,726 4,840,279 3,389,888 2,785,926 2,788,514 2
itures
Maintain Town Assets
Annual Park and Landscape Maintenance 1,333,114 1,300,942 1,339,970 1,380,169 1,421,574 1,464,222 Ongoing path, park and open space maintenance, project mgmt
Management Fee to General Fund (5 %) 214,150 233,500 161,650 131,325 131,325 131,325 5% of RETT Collections -fee remitted to the General Fund for administration
Rec. Path Capital Maint 261,196 104,094 115,399 126,782 88,804 80,443 Capital maintenance of the town's recreation path system
Tree Maintenance 127,843 65,000 65,000 65,000 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees);
scale spraying on town -owned property at approx. $120 per tree
Forest Health Management 265,000 145;114 11 0 150,000 15, 150,000 150,000 Pine beetle mitigation in conjunction W/ forest service; 2011 -2015; Reduced manager to
part-time and reduced seasonal positions from 6 to 4
Street Furniture Replacement 22,500 22,500 25,000 25,000 25,000 25,000 Annual replacement or capital repairs, includes bike racks
Park / Playground Capital Maintenance 122,500 90.000 81,000 80.900 84,872 82,500 Repair & maintenance of playgrounds, restrooms, etc.
Reconstruction of retaining wall that supports bike path through the underpass; 2011
Bald Mountain Ftg Rd / Underpass Project 200,000 200,000 - - _ additional $200K to complete the frontage road widening for future bike path shoulders
as part of underpass project. Project bid out one bid rec'd over current 2010 budget
amount
Glen Lyon Bridge _ _ _ Re- decking of recreation path badge; too large a project to include in annual rec path
capttal maintenance
Alpine Garden Support 65,620 55,620 57,289 59,007 60,777 62,601 Annual support at 3% increase per year (2011 flat with 2009 and 2010) 2010 includes
an off-cycle grant of $10K if BFAG raises $90K in donations
Black Gore Creek Sand Mitigation 90 90,000 90,000 90,000 90,000 90,000 Annual support of water protection programs
Public Art - Operating 85,157 89,371 92,052 94,814 97,658 98,720 AIPP salary and operating expenses related to RETT
Environmental Sustainability 378,160 250,000 250,000 250,000 250,000 250,000 Enviroomenal Sustainability salary and expenses
Total Maintenance 3,165,240 2,646,027 2,427,360 2,452,997 2,465,011 2,649,810
Enhancement of Town Assets
Timber Ridge- Buffehr Creek Rd separation 15,000 - - - - To finish path from TmberRidge to Roost; offset by Federal Grant of approx. $150K
Stephen's Park Stream Repairs 66,000 Rebuilding of streamside area due to erosion; partially funded by federal grant
Trailhead Development/ Improvement - 24,000 50,000 _ - Improve trailheads; Continued need through 2012 (one trail per year); Eliminated 2010
as of 9/15/09
3 -1 -9
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost
New request
Amended Reduced cost
2010 2011 2012 2013 2014 2015 Comments
ADA Compliance w /VRD 25,000 10,000 10,000 10,000 10,000 10,000 Shared costs with VRD -ADA access at recreational facilities;new ADA regulations go
into effect 2011
Greenhouse 5,000 - - - - - 2010 to finish greenhouse irrigation in spring
4 miles of bike lanes (6 foot shoulders) to be added prior to CDOT overlay project; first
Frontage Road Bike Lanes/Trails 119,268 2,275,000 1,150,000 - _ priority is Blue Cow Chute to East Vail; path from Vail Mtn School to E. Vail exit; 2009 for
design ($50K) and survey work ($100K); construction was budgeted in 2010; now
pushed to 2011 and 2012.
Ford Park Master Plan 328,017 2,150,000 - - - - Implementing a portion of master plan, which may include Ford Park parking options
Main Vail Roundabout pavement apron - - 130,000 - _ - $130K concrete apron to protect the grass from carsftrucks on the edge of the
roundabout- delayed from 2010 to 2012 as of 9/15/09
Ford Park Improvements - 200,000 - - - - Ford Park pathwork, restrooms and other improvements
Seibert Circle 17,774 - - - - - To complete project
Raw Water /Irrigation Control 366,493 - - - - -
Water supply infrastructure; Orig plan to include in water bills, but interest rate now 5%,
so paying up front instead of financing
Kayak Take -out 10,000 - _ _ _ Kayak take -out area along stream (part of One Willow Bridge development agreement
and must be accounted for separately)
Stream Tract Encroachment Survey 14,081 - Survey along Gore Creek
Reconstruction of playground per safety plan; 20 years old; in -house design currently
Red Sandstone Park -Per Safety plan 464,000 - - - - - underway and staff working on a plan to deal with parking and ADA requirements.
Recent acquisition of parking parcel - staff will present park options at future meeting
Ford Park Safety Improvements - - - - - 304,000 Ford Park playground completed in 2000; pushed improvements to 2015
Booth Creek Playground 15,000 385,250 Design in 2011; defamed construction until 2012
Booth Creek Park redevelopment 50,000 1,340,000 Design in 2011; defened construction until 2012
Donovan Park 304,000 2015 safety improvements to playground ./ park
Ford Park Soccer Field Parking Lot - - - - - 400,000 Porous pavement for reconstruction of this lot; Delayed from 2010 to 2015 b/c was able
to overlay in 2009
Public Art - Geneml program / art 221,816 80,000 80,000 80,000 80,000 85,000 To purchase sculptures, artwork, art programs and events; remainder is re- appropriated
each year to accumulate enough funds
Public Art - Morales relocation 164,728 Transferred from Seibert project to cover cost of relocating the Morales artwork
Public Art - W interrest 63,446 - Annual W interfest event; approximate cost of $25K per year; rely on donations
Guest Enhancements 100,000 Planning and design only; implementation of $850K still on unfunded list
Landscape Medians 190,311 - _ _ _ _ Frontage road medians alongside redevelopment projects; working on lighting plan for in
front of Solans, Vail Plaza and Four Seasons
Total Enhancements 2,070,934 4,904,000 3,145,250 90,000 90,000 1,103,000
VRD- Managed Facility Projects
Recreation Enhancement Account 242,000 124,400 126,888 129,426 132,014 134,655 Reserve account for golf course improvements - funded by annual lease revenue
Golf Course Irrigation 22,000 - - - - 2010: to complete irrigation project (50% share with VRD)
Improvements to golf course (tees, bridges, etc) and main clubhouse; 2010 includes 7th
Golf Course and Clubhouse 996,550 753,187 11,862 14,799 8,553 9,451 tee box retaining wall, 11th and 17th hole bridges; 2011 includes roofing, HVAC, boilers,
stucco and trim work, and parking lot asphalt for the clubhouse (currently no plans to
move forward, but budget based on lease agreement)
Golf Course- Maintenance Bldg 141,000 - 2,912 3,591 79,278 - 2010: improvements to maintenance building including stucco, wood trim and soffits;
2014 asphalt driving and parking area
9/7/2010
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3-1-10
TOWN OF VAIL 2011 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost
New request
Amended Reduced cost
2010 2011 2012 2013 2014 2015 1 Comments
Dobson Ice Arena 240,000 128,159 58,796 2,784 11,580 84,577 2011: Replace original hot water systems based on energy study (2 x 1200 gallons);
Large quantity needed for ice maintenance
Ford Park /Tennis Center Improvements 290,986 227,423 343,128 2,214 9,816 55,205 Retaining walls, repair of outbuilding structure, walkways, restroom roof and renovation
of locker room
Athletic Fields 2,278 12,483 3,011 2014 asphalt overlay of parking lot
Youth Services 25,000 2010: furnaces (may wait until 2011 due to potential Welcome Center project)
Gymnastics Center 25,000 1,582 2010: cooling system (may wait until 2011)
Nature Center 10,000 8,517 7,177 2012 wood open rail fencing; 2015 wood siding and trim
Total VRD- Managed Facility Projects 1,992,536 1,233,169 553,685 155,092 253,724 294,076
New Assets
Public Restrooms 670,000 Restrooms at W. Meadow Drive & Vail Road; Pushed from '09 to'11
Total New Assets: 670,000
Total Expenditures 7,228,710 9,453,196 6,126,295 2,698,089 2,808,735 4,046,886
Revenue Over (Under) Expenditures (2,717,984) (4,612,917) (2,736,407) $7,837 (20,221) (1,255,731)
Beginning Fund Balance 14,216,947 11,498,963 6,886,046 4,149,639 4,237,476 4,217,255
Ending Fund Balance* $ 11,498,963 $ 6,886,046 $ 4,149,639 $ 4,237,476 $ 4,217,255 $ 2,961,523
' Promissory note due from Vail Recreation District of $1,028,000 is included in the fund balance and not spendable
9/7/2010
3 -1 -11
VAIL REINVESTMENT AUTHORITY
Summary of Revenue, Expenditures and Changes in Fund Balance
Updated from 5/4/10 for increased cost
2010
Amended 2011 2012 2013 2014 2015
Revenue
Property Tax - LionsHeadTIF $ 2,056,000 $ 2,620,000 $ 3,006,000 $ 3,006,000 $ 3,157,000 $ 3,157,000
Property Tax- Vail Square Metro Districts 376,000 376,000 301,000 301,000 316,000 316,000
Project Reimbursement
Earnings on Investments - 8,000 - - 7,000 20,000
Total Revenue 2,432,000 3,004,000 3,307,000 3,307,000 3,480,000 3,493,000
Operating Expenditures
Professional Fees 25,000 25,000 25,000 25,000 25,000 25,000
Management Fee 41,120 52,400 60,120 60,120 63,140 63,140
Treasurer's Fee - LionsHead TIF 61,680 78,600 90,180 90,180 94,710 94,710
Treasurer's Fee -Vail Square Metro Districts 11,280 11,280 9,030 9,030 9,480 9,480
Vail Square Metro District Pass Through 364,720 364,720 291,970 291,970 306,520 306,520
Total Operating 503,800 532,000 476,300 476,300 498,850 498,850
Capital Outlay
LopnsHead Frontage Road Improvements 4,170
Total Capital Outlay 4,170 - - - - -
Total Expenditures 507,970 532,000 476,300 476,300 498,850 498,850
Other Financing Sources (Uses)
Transfer Out - Capital Projects Fund
LionsHead Transit Center (500,000)
LionsHead Welcome Center (469,681) (5,500,000) (1,330,319)
LionsHead Parking Structure Addition - Feasibility (65,000)
LionsHead Portal Improvements - Streetscape & bus stop (1,100,000) (2,500,000)
LionsHead Parking Structure Capital Maintenance (160,000) (315,000) (365,000) (310,000) (340,000) (350,000)
Total Other Financing Sources (Uses) (1,194,681) (5,815,000) (2,795,319) (2,810,000) (340,000) (350,000)
Net Change in Fund Balance 729,349 (3,343,000) 35,381 20,700 2,641,150 2,644,150
Beginning Fund Balance 2,637,173 3,366,522 23,522 58,903 79,603 2,720,753
Ending Fund Balance $ 3,366,522 $ 23,522 $ 58,903 $ 79,603 $ 2,720,753 $ 5,364,903
9/7/2010
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3-1-12
Note: Costs are preliminary estimates Eligible for Funding From
Capital
VRA (TIF) RETT Projects Fund
Priority I
Guest Services Enhancements 850,000 Wayfinding; things to enhance "linger strategy" fund from RETT as part of park /walking path system; $150K for design in 2010/2011
Library Remodel 400,000 Library is within the LionsHead TIF District; this remodel includes the main floor of the Library only
Parking Expansion - LionsHead $18.1 M - $36.2M Projects and costs currently under review
Parking Expansion - Charter Bus Lot 900,000
Parking Expansion - Ford Park : Structure $30.01A - $54.OM Projects and costs currently under review
Parking Expansion - Ford Park : Surface $9.74M - $18.5M Projects and costs currently under review
Parking Expansion - North Frontage Road 1,239,000 Various areas
Parking Expansion - South Frontage Road 9,511,000 5,461,844 Includes parking from Cascade to PW Shops
Simba Run Underpass Feasibility Study 400,000 Study to evaluate project; potential for federal funding if available in the future
Energy Audit Enhancements $ TBD High priority for items which save energy and money; could be funded from any of the three sources depending upon the assets
location and /or use; projects and costs currently under review
Chamonix Site Development - Housing $ TBD Funding for infrastructure; estimated costs to come from RFQ
Main Vail Station - major remodel 975,000 Removed from funded list 5/4/10
Priority II
East Vail Fire Station Remodel 775,000 Roof and parking lot already done; this is the third worst building of the town's assets
N. Frontage Rd -East Vail 2,100,000
Frontage Road - Ford Park 5,635,000 These three projects would include turn lanes, bike paths, etc. based on the town's Transportation Master Plan
N. Frontage Rd - West Vail 7,513,000
Frontage Rd - LionsHead 7,484,000 From Evergreen to EverVail
Main Vail Round -about Major Reconstruction 3,600,000
West Vail Round -about Major Reconstruction 1,000,000
Golf Course Clubhouse 7,000,000 Will likely require site work at additional cost; should be shared project with VRD
LionsHead Park 800,000 Previous estimate; Still researching appropriate location
LionsHead Information Center Renovation 550,000 Will be replaced with the Welcome Center if that project moves forward
LionsHead Parking Structure Enhancements 3,500,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest
experience; includes heated stariwa s on east side
Concert Hall Plaza 750,000 As presented Jan 2010
Muni Bldg HVAC replace & minor renovations 2,400,000 Replace air handling system and improve air flow; paint, replace carpet, replace ceilings, etc. which may be damaged in construction;
move people temporarily
Priority III
Simba Run Underpass 19,500,000 VRA funding available outside TIF district as long as project reduces or prevents blight within the district
East LionsHead Circle 1,200,000 Streetsca a in front of structure from LionsHead entry to Dodson arena - final connections to Vail Village
Town Shop Improvements 9,225,000
Municipal Building - complete remodel $ TBD Further study required; may be done in connection with other projects
Financing Sources
Capital
VRA (TIF) RETT Projects Fund
VRA bonding can be done any time without additional voter approval; current debt from Capital Projects Fund is paid off in 2012;
Potential Bonding Capacity 26,000,000 20,000,000 additional sales tax revenue bonds require voter approval; current debt service could be reallocated to support $20M in project
funding in 2013
Funding Available from Vail Resorts for 4,300,000
Additional Parking
Federal Funding $ TBD I $ TBD I Some projects maybe eligible for federal funding; amounts are not known at this time
9/7/2010
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3-1-13
2010
Capital Budget - Project Detail 2009 Actual Amended 2011 2012 2013 2014 2015
Project Name: Parking Structure Mtce $ 325,380 $ 486,000 $ 609,000 $ 845,000 $ 860,000 $ 870,000 $ 890,000
Project Code: CMT007
Project Manager: John Gallegos
Description of project:
Vail Transportation Center
Concrete and Caulking Repairs 50,000 25,000 30,000 30,000 30,000 30,000
Equipment Replacement 45,000 5,000 25,000 30,000 25,000 30,000 30,000
Expansion Joint Replacement 12,000 40,000 25,000 25,000 60,000 40,000 50,000
Hot Water Heater 20,000
Deck Sealing 20,000 20,000 10,000 25000 10000
Deck Topping Replacement 10000 60,000 75,000 60000 60000
Elevators 80,000 5000 5,000 10,000 10,000 10000 10000
Ventilation System Repairs 30,000 30,000 35,000 35,000 35,000
Flooring 5,000 5,000 10,000 10,000 10,000 10,000 25,000
Fire System Replacement 25,000 20,000 25,000 25,000 25,000 25,000
Electrical and Lighting 31,000 14,000 30,000 55,000 55,000 55,000
Painting and Rust Control 15,000 35,000 35,000 35,000 50,000 50,000 50,000
Paint Stripes 35,000 15,000 15,000 15,000 15,000 15,000 15,000
HVAC and Plumbing 10,000 10,000 10,000 30,000 30,000 30,000 30,000
Interior Finishes 10,000 10,000 15,000 15,000 15,000 15,000
Locker Replacement 20,000
Roofs, Walls, Doors 5,000 15,000 15,000 10,000 15,000 15,000
Security 15,000 5,000 10,000 15,000 5,000 5,000 5,000
Structural Inspection
Structural Repairs 30,000 20,000 20,000
Automatic Doors - Terminal Bld.
Terminal Building 3,000 5,000 10,000
Windows 5,000 5,000 5,000 5,000 5,000 5,000
Vail Information Center 5,000 10,000 20,000 15,000 15,000 15,000
Ski Museum 10,000 10,000 20,000 15,000 15,000 15,000
Terminal Building 10,000 15,000 20,000 15,000 15,000 15,000
Parking Booths 5,000 10,000 10,000 10,000 10,000 10,000
Lionshead Transportation Center
Expansion Joint Replacement 20,000 20,000 25,000 25,000 25,000 25,000
Concrete Repairs 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Equipment replacement 15,000 15,000 15,000 10,000 30,000
Fire system Replacement 5,000 5,000 5,000 10,000 10,000 10,000
Flooring
Electrical and Lighting 10,000 30,000 30,000 20,000 30,000 30,000 30,000
Deck Sealing 10,000 10,000 5,000 10,000 10,000
Deck Topping Replacement 70,000 140,000 70,000 140,000 140,000
Interior Finishes 30,000 5,000 5,000 10,000 10,000
Painting and Cleaning 30,000 30,000 30,000 25,000 25,000 25,000
Stripe painting 10,000 10,000 10,000 10,000 15,000 10,000 10,000
Roofs, Walls, Doors 5,000 20,000 15,000 10,000 10,000
Structural Inspection
Structural Repairs 18,000 60,000 50,000 40,000 30,000 40,000
Snowmelt Stairs
Colorado West 5,000 5,000 5,000 10,000 10,000 10,000 10,000
Lionshead Auxiliary Building 5,000 7,500
Roof Paint
Lionshead Info. Center 5,000 7,500
Roof, Siding
Parking Booths 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Subtotal LionsHead 103,000 160,000 315,000 365,000 310,000 340,000 350,000
9/7/201 -1
3 -1 -14
Capital Budget - Project Detail 2009 Actual 2010 Amended 2011 2012 2013 2014 2015
Project Name: Facilities $ 263,423 $ 1,073,000 $ 450,000 $ 890,000 $ 705,000 $ 650,000 $ 810,000
Project Code: CMT005
Project Manager: John Gallegos
Description of project:
Detailed items within this project include the following:
Re- appropriation for Energy Audit Projects 600,000
Community Development building
HVAC and Plumbing 2,000 15,000 10,000 10,000 10,000
Interior Finishes & Floors 4,000 15,000 15,000 20,000 20,000 15,000 15,000
Electrical and Lighting 10,000 10,000 10,000
Fire Systems 5,000 25,000
Exterior 25,000 30,000
Roof Repairs / Replacement 10,000 5,000 5,000
Structural Repairs
Fire Station I (East Vail)
HVAC and Plumbing 4,000 10,000 5,000 5,000 10,000 10,000 10,000
Interior Finishes and Floors 5,000 10,000 20,000 20,000 10,000 10,000
Electrical and Lighting 65,000 5,000 5,000 15,000 10,000 5,000 5,000
Fire Systems
Exterior
Roof Repairs / Replacement
Garage Door Replacement 10,000 10,000
Structural Repairs 5,000 5,000 35,000
Rebuild Decks 25,000
Fire Station 11 (Main Vail)
HVAC and Plumbing 4,000 10,000 10,000 10,000 15,000 10,000 10,000
Interior Finishes and Floors 5,000 15,000 15,000 10,000 10,000
Electrical and Lighting 5,000 25,000 15,000 35,000 35,000
Fire Systems 10,000 10,000 5,000 5,000
Exterior 9,000 15,000
Roof Repairs / Replacement 10,000
Garage Doors 5,000 10,000 10,000 15,000
Structural Repairs 10,000 10,000 5,000 5,000
Library
HVAC and Plumbing 2,000 85,000 10,000 10,000 10,000 10,000
Interior Finishes and Floors 40,000 20,000 15,000 15,000 10,000 10,000
Electrical and Lighting 4,000 15,000 15,000 10,000 10,000
Fire Systems 25,000 10,000 20,000 10,000 5,000 5,000
Security System
Exterior 30,000
Roof Replacement
Structural Repairs 5,000 5,000
Add Elevator
Municipal Building
HVAC and Plumbing 5,000 15,000 15,000 35,000 20,000 10,000 10,000
Interior Finishes and Floors 5,000 30,000 15,000 15,000 20,000 15,000 15,000
Electrical and Lighting 15,000 15,000 15,000 10,000 10,000
Fire Systems 25,000 10,000 5,000 5,000
Security Systems 5,000 25,000
Exterior 15,000 15,000 75,000
Roof Repairs / Replacement 5,000
Structural Repairs 10,000 15,000 10,000 10,000
Police Department
HVAC and Plumbing 6,000 20,000 20,000 25,000 30,000 10,000 10,000
Interior Finishes and Floors 4,000 15,000 15,000 15,000 20,000 10,000 10,000
Replace Carpeting 2,000
Electrical and Lighting 25,000 15,000 15,000
Fire Systems 15,000
9/7/2010 2
3 -1 -15
Capital Budget - Project Detail 2009 Actual 2010 Amended 2011 2012 2013 2014 2015
Security Systems
Exterior 30,000 10,000
Roof Repairs / Replacement
Structural Repairs 5,000 15,000
Rebuild Balconies 35,000
Garage Door 10,000
Elevator 5,000 5,000 5,000 5,000
Public Works Administration
HVAC and Plumbing 15,000 15,000 20,000 105,000 5,000 5,000
Interior Finishes 8,000 15,000 10,000 20,000 10,000 10,000
Replace Carpeting 30,000 5,000
Electrical and Lighting 25,000 10,000 10,000 10,000
Fire Systems 20,000 5,000 5,000
Exterior 5,000 10,000
Roof Repairs / Replacement 2,000 30,000 5,000 5,000
Structural Repairs 10,000 10,000
Public Works Shop
HVAC and Plumbing 20,000 20,000 35,000 35,000
Replace Heating - Body Shop, Welding 60,000
Interior Finishes and Floors 5,000 10,000 10,000 10,000
Electrical and Lighting 5,000 25,000 10,000 10,000
Fire Systems
Exterior 4,000 20,000 25,000 10,000 110,000
Roof Repairs / Replacement 75,000 20,000
Structural Repairs 25,000 15,000 15,000
Garage Doors 20,000 25,000 45,000 20,000 20,000 20,000
Bus Barn and Wash
HVAC and Plumbing 5,000 25,000 25,000 45,000 10,000 5,000 5,000
Replace boiler 65,000
Replace in -floor heat
Interior Finishes and Floors 10,000 5,000 5,000
Electrical and Lighting 20,000 20,000 10,000 10,000
Fire Systems 10,000
Exterior 5,000 5,000 45,000
Roof Repairs / Replacement
Structural Repairs 20,000 10,000 10,000
Garage Doors 25,000 25,000 15,000 20,000 10,000 10,000
Wash Equipment Replacement 1,500 30,000
Lift Stations
Ford Park 80,000
Vail Valley Drive 1 80,000 80,000
9/7/2010 2
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2010
Capital Budget - Project Detail 2009 Actual Amended 2011 2012 2013 2014 2015
Project Name: Capital Street Mtce $ 1,317,330 $ 733,440 $ 1,153,500 $ 1,000,000 $ 1,170,000 $ 915,000 $ 1,220,000
Project Code: CMT004
Project Manager: Tom Kassmel
Charlie Turnbull
Description of project:
Streetscape repair 38,588 40,517 42,543 44,670 90,000
Pavement Inspection 13,250 - 16,538 - 18,233 - 21,000
Data Collection /Intern 8,400 8,820 9,261 9,724 10,210 11,000
Stripping 27,111 21,000 22,050 23,153 24,310 25,526 27,000
Crack Seal 5,250 93,713 5,788 6,078 6,381 131,000
Aspahlt Patching 99,425 52,500 71,663 75,246 48,620 82,958 85,000
Concrete Repair 4,462 36,750 55,125 57,881 42,543 63,814 77,500
Guardrail Repair 7,603 10,500 38,588 11,576 12,155 44,670 15,500
Surface Seal 138,626 - - 252,559 352,687 380,000 100,000
Asphalt Mill & Overlay 751,971 - 526,000 - 425,000 - -
Drainage Improvement 263,627 476,750 155,526 405,169 91,163 143,543 521,000
Storm Water Management 21,000 22,050 23,153 24,310 25,526 31,000
Bridge Improvement - 31,500 - 34,729 - 38,288
Sub Total 1,306,074 663,650 1,048,659 939,032 1,097,366 865,586 1,110, 000
Contingency (-- 10 %) /Misc. 30,885 66,350 104,842 60,968 72,634 49,414 110,000
Pavement Inspection Bi- Annual Surface Pavement Inspection of all the Town Roads. This allows us to montior and evaluate road conditions.
Data Collection /Intern Collect and update GPS data inventory(Draiange, Street Lights, Signs, etc...)
Stripping Stripe all of the Town roads
Crack Seal Seal cracks within all of the town roads. Townwide every 5 years. Spot sealing every year.
Aspahlt Patching Full depth and skin asphalt patches as needed throughout the town.
Concrete Repair Concrete repair thorughout the town.
Guardrail Repair Guardrail repair throughout the town.
Surface Seal Slurry and Chip seals on town roads as part of the towns pavement maintenance program.
Asphalt Mill & Overlay Asphalt mill and overlays on town roads as part of the Town's pavement maintenance program
Drainage Improvement Drainage Improvement projects throughout the town.
Storm Water Management Maintenance of Storm Sewer System, contract cleaning, water quality improvement programs.
Bridge Improvement Minor Bridge improvements as identified in the biannual bridge inspection reports.
Contingency Unforseen Capital Street Maintanence issues that come up throughout the year
C -3
9/7/2010
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Capital Budget - Project Detail 2009 Actual 2010 Amended 2011 2012 2013 2014 2015
Project Name: Neighborhood Road Reconstr. $ 20,531 $ 429,469 $ 1,800,000 $ 4,325,000 $ 4,300,000 $ 4,250,000 $
Project Code: CSR007
Project Manager: Tom Kassmel
Description of project:
Vail Valley Drive Reconstruction
Design
Construction 1,800,000
Mill Creek Circle Reconstruction
Design 20,531
Construction 426,469
East Vail Road Reconstruction Phase I
(Columbine, Spruce Way /Drive, Streamside East/West, Nugget
Glen Lyon, Willow Ct)
Design 225,000
Construction 3,750,000
East Vail Road Reconstruction Phase II
(Meadow Drive /Lane, Juniper, Main Gore Drive /Circle,. Ute Ln,
Black Bear, Black Gore, Snowshoe, Grouse Ln.)
Design 350,000
Construction 4,300,000 4,250,000
C-4
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Capital Budget - Project Detail 2009 Actual 2010 Amended 2011 2012 2013 2014 2015
Project Name: Neighborhood Bridge Reconstr. $ $ 150,000 $ 1,050,000 $ $ - $ 1,950,000 $ -
Project Code: CSR008
Project Manager: Tom Kassmel
Description of project:
Matterhorn Bridge Reconstruction
Design 150,000
Construction *offset by $800K in grant revenue - 950,000
Nugget Lane Bridge Reconstruction
Design 100,000
Construction 1,950,000
C -5
9/7/2010
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2010
Capital Budget - Project Detail Project to -date 2009 Actual Amended 2011 2012 2013 2014 2015
Project Name: Variable Message Signs $ 701,022 $ 62,320 $ 193,653 $ 180,000 $ 100,000 $ 100,000 $ 130,000 $ -
Project Code: CSC010
Project Manager: Greg Hall
Description of project:
Design & Operations Consultant 33,720
Mobile VMS Replacement
Replace existing mobile VMS signs
Frontage Road VMS
Solaris Median 1 93,653
Main Vail Off -Ramps 100,000 180,000
Four Seasons /Middle Creek 100,000
EverVail 100,000
Ford park 65,000
VTRC 65,000
Other
Radio Messaging (530AM /FM Braodcasts)
Wayfinding 15,629
CEO Light Bar 12,970
9/7/2010
C -6
3 -1 -20
Capital Budget - Project Detail 2009 Actual 2010 Amended 2011 2012 2013 2014 2015
Project Name: lAnnual Park Mtc $ 1,145,481 $ 1,333,114 $ 1,300,942 $ 1,339,970 $ 1,380,169 $ 1,421,574 $ 1,464,222
Project Manager: Lois Hart
Description of project:
Staffing 605,733 600,885 618,912 637,479 656,603 676,301
(18 seasonal landscapers and 7 full -time equivalents)
includes irrigation; landscape architecture; seasonal full -time
landscape supervisors
Benefits 163,499 167,638 172,667 177,847 183,183 188,678
Contract Labor 181,513 152,000 156,560 161,257 166,095 171,077
(tree spraying, park restroom cleaning, skate park setup, - - - -
weed management, pest control) ` added $30K for Seibert - - -
Water& Sewer 75,000 80,000 82,400 84,872 87,418 90,041
Other Utilities 36,066 34,450 35,484 36,548 37,644 38,774
Trash Removal 14,000 12,000 12,360 12,731 13,113 13,506
Repair & Mtce (buildings, irrigation, fountains, etc) 45,510 48,500 49,955 51,454 52,997 54,587
Janitorial Supplies 12,140 13,500 13,905 14,322 14,752 15,194
Chemical Supplies 13,000 13,000 13,390 13,792 14,205 14,632
Flowers & Landscaping Supplies 68,400 68,400 70,452 72,566 74,743 76,985
Other Operating supplies 34,139 31,009 31,939 32,897 33,884 34,901
Heavy Equipment Charges (internal charge for use of trucks ) 1 84,114 1 79,560 1 81,947 1 84,405 1 86,937 1 89,545
R -1
9/7/2010
3 -1 -21
2010
Capital Budget - Project Detail 2009 Actual Amended 2011 2012 2013 2014 2015
Project Name: Rec Path Capital Mtce $ 123,406 $ 261,196 $ 104,094 $ 115,399 $ 126,782 $ 88,804 $ 80,443
Project Code: RMT001
Project Manager: Gregg Barrie
Description of project:
Pedestrian Bridge Inspection Report (partially pd in 07) 12,000
Pedestrian Bridge Recommendations (contract) 2,625 2,756 2,894 35,000 3,039 3,191
Pedestrain Bridge Recommendations (TOV)
Ped Overpass - South End 50,000
Ped Overpass - North End 65,000
Recreation Path directional signage repair 3,150 3,308 25,000 7,500
Dowd Junction engineering 7,500 3,000
GVT repairs at Sewer Plant 16,440
Intermountain Restriping 10,000
Flood Repairs - Katsos 40,000
Flood Repairs - Dowd temp 9,700
Flood Repairs - Dowd perm 100,000 -
Deer Screen repairs 1,500 2,500 1,500 1,575 1,654
Replace Deer Screen 35,000 500 500
Path Lighting electric bill 1,500 1,575 1,654 1,736 1,823 1,914
Seeding 5,250 5,513 5,788 6,078 6,381 6,700
Vegetation Control along shoulders 1,000 1,050 1,103 1,158 2,553 2,680
Striping 500 500 500 500 500
Drainage Repairs General 10,500 11,025 11,576 12,155 12,763 13,401
Asphalt Repairs General 10,500 11,025 11,576 12,155 12,763 13,401
Unforseen Maintenance - - 30,000 31,500 31,907 33,502
Moved $4K to AIPP to cover shortfall:
R -2
9/7/2010
3 -1 -22
2010
Capital Budget - Project Detail 2009 Actual Amended 2011 2012 2013 2014 2015
Project Name: Park / Playground Cap Mtc $ 92,399 $ 122,500 $ 90,000 $ 81,000 $ 80,900 $ 84,872 $ 82,500
Project Code: RMT009
Description of projects:
Bighorn Park
Replace cargo net to meet CIRSA requirement 3,000
Repair pond inlet and spillway 25,000 25,000 15,000
Bighorn Pond enhancements 15,000
Stephens Park
ADA compliance large play structure 11,000
Pave paths to playground 400 If x 6' = 267 sy x $70 22,000
Streambank - paths 25,000
Add grill 2,500
Ellefson Park
Reduce sod area 10,000
Covered Bridge Pocket Park
Sod repair from flooding 2,000
Ford Park
Slurry seal access road, $2.50 /sy for 4000 sf 10,500
Resolve area beneath play structure 40,000
ADA Improvement playground acccess - rubber /conc 4,000
Playground paver repair 6,000
Playgrounds
General surface refurbishing 10,000 10,000 10,000 10,000 10,000 10,000
Donovan Park
Add picnic table 4,400
Add small picnic shelter in grass area by b.ball 44,000
Resurface Basketball court, 60'x 105' 8,050
Relandscape main entry - east 10,000
Gore Creek Promenade
Repair sod area where worn /wet 5,250 5,000
Irrigation modifications 5,250
Landscape planting improvements 3,150
Buffehr Creek Park
Picnic shelter 40,000
Raw Water costs - maxicom
Unforseen Park Repairs and Improverne 12,455 14,350 5,000 10,000 10,000 10,000 50,000
Landscaping Improvements 7,500 7,500 7,500 7,500
TOTAL BUDGET ESTIMATE 26,105 1 99,900 90,000 81,000 80,900 82,500 1 82,500
9/7/2010
3 -1 -a$3
2010
Capital Budget - Project Detail 2009 Actual Amended 2011 2012 2013 2014 2015
Project Name: Booth Creek Playground $ - $ - $ 15,000 $ 385,250 $ - $ - $ -
Project Code: RPD012
Project Manager: Todd Oppenheimer
5 -Yr as of 2009 Original Budget: 400,250 -
Cost Adjustments (increase / (decrease): (385,250) 385,250
Description of project:
Design work 15,000
Playground structures & equipment 264,000
Surfacing material 19,250
Concrete playground edge 12,000
Sitework 90,000
2010
Capital Budget - Project Detail 2009 Actual Amended 2011 2012 2013 1 2014 2015
Project Name: Booth Creek Park Redevelopment $ - $ - $ 50,000 $ 1,340,000 $ - $ - $ -
Project Code: RPD012
Project Manager: Todd Oppenheimer
5 -Yr as of 2009 Original Budget: 1,390,000
Cost Adjustments (increase / (decrease): (1,340,000) 1,340,000
Description of project:
Design work 50,000
Restroom Building 100,000
Parking lot improvements (paving, curb, etc) 36,200
Tennis Court improvements 175,000
8' Sidewalks 21,600
Street & drainage improvements 124,700
Landscape improvements 301,500
Earthwork and grading 30,000
Electrical System 38,000
Mobilization (20 %) 225,200
Contractor overhead (15 %) 168,900
Contingency (10%) 118,900
R-4
9/7/2010
3 -1 -24
Capital Budget - Project Detail 2009 Actual 2010 Amended 2011 2012 2013 2014 2015
Project Name: Art in Public Places $ 27,188 $ 221,816 $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000
Project Code: RRT001
Description of project:
Re- appropriation* 142,448
Captital Projects:
Signature art Fund 20,000 20,000 20,000 20,000 20,000 20,000
AIPP Board Dev 500 500 500 500 500
Brochure delivery 1,500 1,500 1,500 1,500 1,500
Maintenance bronze 3,550 4,000 4,000 4,000 4,000 4,000
Maintenance other art 9,000 9,000 9,000 9,000 9,000
Public art signage 2,000 2,000 2,000 2,000 2,000
Summer program /exhibitions 20,000 20,000 20,000 20,000 20,000
Community outreach 3,000 3,000 3,000 3,000 3,000
Winter programs 20,000 20,000 20,000 20,000 20,000 20,000
Temporary Installation 10,038
Extended loan 9,995
Promotional materials 3,700
Return of work to DAM 1,585
Map /brochures 5,000
Website /software 5,500
'Unused funds are rolled into the following year for future projects
R -5
9/7/2010
3 -1 -25
Capital Budget - Project Detail 2009 Actual 2010 Amended 2011 2012 2013 2014 2015
Project Name: Golf Course & Clubhouse $ 12,724 $ 996,550 $ 753,188 $ 11,862 $ 14,799 $ 8,553 $ 9,451
Description of project:
Re- appropriation: 7th hole retaining wall; 11th & 17th hole bridges 984,050
5th hole retaining wall 12,500
1st Hole Timber Path 26,322
15th hole bridge 9,125
11th hole pedestrian bridge 7,896
14th hole bridge 2,737
Golf Clubhouse
Low slope roofing 394,000
Stucco repairs 31,958
Boiler system & hot water heater 30,160
Heat & circulation pumps 20,448
Concrete walkways 8,650 12,648 657
Concrete drainpans 14,795 1519
Rooftop HVAC unit replacement 89,000
Other repairs 41,940 2,737 2,151 5194.5
ADA - Elevator & Restrooms
Clubhouse parking lot - asphalt overlay /crackseal 85,915
Contingency 10,000
Capital Budget - Project Detail 2009 Actual 2010 Amended 2011 2012 2013 2014 1 2015
Project Name: Golf Course Maintenance Bid $ 196,137 $ 141,000 $ - $ 2,912 $ 3,591 $ 79,278 $ -
Description of project:
Golf Maintenance Building
Wood trim & soffits 1,330 3,680
Exterior storage building (falling down)
Other maintenance building repairs 1,582
Asphalt driving and parking area 3,591 75,598
9/7/2010
3 -1 -26
Capital Budget - Project Detail 2009 Actual 2010 Amended 2011 2012 2013 2014 2015
Project Name: IDobson $ 624,919 $ 240,000 $ 128,159 $ 58,796 $ 2,784 $ 11,580 $ 84,576
Description of project:
Roof (2010 to finish) 140,000
Hot water storage tanks / system 125,000
Exhaust stacks 3,159 3,695
Central Air units 89,700
Restrooms / Locker rooms 45,168
Interior Lighting - 47,899
Boiler /Domestic circulation system 28,466
Other 10,300 - 13,628 2,784 11,580 4,516
Capital Budget - Project Detail 2009 Actual 2010 Amended 2011 2012 2013 2014 2015
Project Name: Ford Park/ Tennis $ - $ 290,986 $ 227,423 $ 343,128 $ 2,214 $ 9,816 $ 55,205
Description of project:
Walkways 43,329 9,816
Clubhouse roof 44,054
Tennis center roof repairs 22,255
Outbuilding / Retrooms 65,000 277,815
Tennis Court Retaining walls 74,300 115,000
Tennis Court Fencing 10,500 -
Tennis center locker rooms 33,746
Lighting 8,112
Other 206,186 4,094 1,200 2,214 11,151
Capital Budget - Project Detail 2009 Actual 2010 Amended 2011 2012 2013 2014 2015
Project Name: Athletic Fields $ - $ - $ - $ - $ 2,278 $ 12,483 $ 3,011
Description of project:
Asphalt parking lot overlay 12,483
Other 2,278 3,011
Capital Budget - Project Detail 2009 Actual 2010 Amended 2011 2012 2013 2014 2015
Project Name: lYouth Services $ 97,907 $ 25,000 $ - $ - $ - $ - $ -
Description of project:
Furnaces 19,500
Other 5,500
Capital Budget - Project Detail 2009 Actual 2010 Amended 2011 2012 2013 2014 2015
Project Name: Gymnastics Center $ - $ 25,000 $ - $ 1,582 $ - $ - $ -
Description of project:
Concrete walkways 1,582
Mechanical improvements 25,000
Capital Budget - Project Detail 2009 Actual 2010 Amended 2011 2012 2013 2014 2015
Project Name: Nature Center $ - $ 10,000 $ - $ 8,517 $ - $ - $ 7,177
Description of project:
Wood siding and trim 7,311 7,177
Wood open rail fencing 8,517
Other 2,689
9/7/2010
3 -1_2
TOWN (ffr VA M
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: Colorado Ballot Issues - Proposition 101, Amendment 60, and Amendment 61
PRESENTER(S): Dee Wisor - Sherman and Howard
ACTION REQUESTED OF COUNCIL: None - information only
BACKGROUND: As a follow -up to last month's Vail Reinvestment Authority (VRA) meeting,
Council asked to have a review of the ballot issues as they relate to potential issuance of tax
increment financing (TI F) bonds.
STAFF RECOMMENDATION: None - information only.
ATTACHMENTS:
Memorandum
9/7/2010
SHERMAN & HOWARD L.L.C.
ATTORNEYS & COUNSELORS AT LAW
633 SEVENTEENTH STREET, SUITE 3000
DENVER, COLORADO 80202
TELEPHONE: (303) 297 -2900
FAX: (303) 298 -0940
MEMORANDUM
TO: Vail Reinvestment Authority
FROM: Dee Wisor
DATE: September 2, 2010
SUBJECT: Proposed Tax Increment Revenue Bonds and November Ballot Issues
The Authority is considering the possible issuance of Tax Increment Revenue
Bonds to finance Lionshead improvements. The bonds may be issued and improvements
constructed pursuant to the Amended Lionshead Public Facilities Plan (the "Plan ").
The Authority has no power to tax. Its revenues are derived pursuant to the tax
increment financing provisions of the Colorado Urban Renewal law (Title 31, Article 25,
Part 1, C.R.S.) and the Plan. The following summarizes how tax increment financing
works. Once the Plan was adopted, the property tax base for the property in Authority was
frozen. This means that after the date of plan adoption, the assessed value to which the mill
levy for the Town, the school district, the county, and various special districts is the same
each year with adjustment for general reassessments. For example, if the assessed value in
the Plan area was $1 million on the date of Plan adoption, then the mill levy for each of the
overlapping taxing jurisdictions is applied to that $1 million assessed value each year of the
Plan. As the properties in the area begin to increase in value due to the redevelopment
efforts, that increase in assessed value times the combined mill levy of the overlapping
taxing jurisdictions goes to the Authority. For example, if the assessed value of property in
the district increases to $10 million in year 5 of the plan, the taxes derived from multiplying
the combined mill levy times the $1 million base go to the overlapping taxing jurisdictions
and the mill levy times the $9 million increase goes to the Authority. The following graph
represents how revenues are captured by the Authority.
11227639.1
1
9/7/2010
4 -1 -1
$ Assessed
Values
Incremental Assessed Value in Future Years
/ Growth in assessed value
/ / captured in Authority
/
/ 00- 1
/
. 0roo .......................................................... ...............................
Assessed
value used by
Base Year Assessed Value
I- taxing
agencies
Time
No new taxes are established using tax increment financing. The revenues produced by
increased property values are simply redistributed to benefit the Authority and the Lionshead
property owners, businesses and visitors.
Under the Urban Renewal law, the tax increment revenues must be deposited to a special
fund and utilized only to repay bonds, loans or indebtedness. The Urban Renewal law provides
that the Authority may issue bonds without an election and the Colorado Court of Appeals has
decided that urban renewal authorities are not subject to the provisions of TABOR ( Olson v. City
of Golden, 53 P.3d 747 (Colo.App. 2002)).
Amendment 61 on the November 2, 2010 ballot proposes to amend the Colorado
Constitution to limit the ability of local governments to borrow money. Among the provisions of
Amendment 61 are:
• Bonds may only be issued after a November election.
• Bonds must mature within 10 years which will reduce the amount of interest
payable but increase the annual payments, thus reducing the borrowing capacity of the Authority
• Bonds must be prepayable at any time without penalty. This may increase yields
demanded by investors since bonds issued in other states do not generally have this limit.
21227639.1
2
9/7/2010
4 -1 -2
Issuing Tax Increment Revenue Bonds before the possible passage of Amendment 61
will:
• Accelerate the completion of projects —this will provide improvements to the
owners and, businesses in and visitors to Lionshead sooner than could happen otherwise and
create construction jobs sooner.
• Allow the Authority to take advantage of historically low interest rates. Some
bond indices are at the lowest level in 40 years.
• Avoid the impacts of Amendment 61 which, if passed, will delay the issuance of
bonds by the Authority and increase the annual debt service.
• Not impact the taxpayers of the Lionshead or the Town at large.
31227639.1
3
9/7/2010
4 -1 -3
TOWN (ffr VA M
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: Discussion of capital projects which may be candidates for bonding with tax
increment financing (TIF) bonds.
PRESENTER(S): Judy Camp and Greg Hall
ACTION REQUESTED OF COUNCIL: Discuss projects eligible for TIF bonding and provide
direction to staff.
BACKGROUND: On August 17, the Town Council, acting as the Vail Reinvestment Authority,
directed staff to begin work on TIF bonds to be issued in October. The specific projects to be
included and the amount of the bonds is subject to further consideration by the Council. This
agenda item is to provide information for council to make a determination of which projects to
include. Specifics about the projects and amount of the bonds is needed by September 21.
STAFF RECOMMENDATION: Direct staff concerning which projects to include in a 2010
bond issue or direct staff to return on September 21 to receive that direction.
ATTACHMENTS:
Staff memo
9/7/2010
MEMORANDUM
To: Town Council
From: Stan Zemler, Greg Hall, Judy Camp
Date: September 2, 2010
Subject: Capital Projects and TIF Funding
On August 17 meeting in your capacity as the Vail Reinvestment Authority (VRA), you
directed staff to begin to prepare for issuance of tax increment financing (TIF) bonds subject to
your approval of the specific projects to be funded. Projects identified by staff as of August 17
included the LionsHead Transit Center; LionsHead Welcome Center; LionsHead Portal
Improvements; and Library Remodel. Total costs of these projects were estimated at $17.3
million, with $5.0 million of funding available from federal grants and net project costs for
bonding of $12.3 million. Of the projects identified, only the LionsHead Transit Center has been
approved by Council.
Council raised a concern that none of the projects shown by staff on August 17 address the
town's parking problem and requested broader discussion of parking opportunities, particularly
those that can be paid for by TIF dollars. The first section of this memo addresses "Parking
Expansion Opportunities" identifying potential funding options and summarizing the parking
projects previously identified and presented to Council this spring and summer. The second
section provides information specifically on "Projects Eligible for TIF Funding ".
Also on Tuesday, staff will present the five -year capital projection as a separate item earlier on
the agenda. The five -year plan includes TIF funding for the LionsHead Transit Center,
LionsHead Welcome Center, and East LionsHead Portal as previously directed by Council on
May 4, 2010. Funding for parking expansion projects has not yet been included in the five -year
capital projections.
In response to Council request for additional information regarding TIF financing and the
potential impact of the three state -wide ballot issues coming before the voters this November,
Dee Wisor of Sherman and Howard with provide a "refresher" of his presentation earlier this
year.
I. PARKING EXPANSION OPPORTUNITIES
Funding for parking expansion is available from several sources:
• $4.3 million is available from Vail Resorts for any project creating incremental parking in
the Town of Vail. All projects listed below are eligible for this funding.
• Vail Reinvestment Authority TIF — approximately $15million from TIF bonds if issued in
2010 before the November election; $26 million total if Colorado ballot initiatives do not
pass; $8.5 million if issued after November and ballot initiatives pass. All projects within
the LionsHead TIF District or found to prevent blight within the district are eligible for this
funding.
• Capital Projects Fund — current debt will be fully repaid in 2012; sales tax revenue bonds
could fund approximately $20 million with current debt service levels after 2013; this
expenditure is not reflected in the current five -year plan. All capital projects are eligible
for this funding.
• Real Estate Transfer Tax (RETT) — a project providing parking for the town's parks,
recreation, or open space can be funded from RETT; however, RETT is not a good
source for bonding and current RETT projections could not fund a major parking project.
1
9/7/2010
5 -I -I
• CDOT funding could be available for some projects, but there is a great deal of
uncertainty with this source.
The following parking projects, updated in some cases for new information, have been
previously presented to Council:
Ford Park Structured Solutions
• Eastern Solution —554 net new; $54.0 million; $97,473 per space
• Center Solution — 498 net new; $30 to $38.1 million; $60,241 to $76,506 per space
• Western solution — 411 net new; $45.6 million; $110,949 per space
Ford Park Surface Solutions
• Solution that does not move tennis and expands parking on the frontage road - 163 net
new spaces; total cost $9,740,000; $59,769 per space
• Solutions requiring moving tennis range from 183 to 369 net new; total cost $17.2
million to $18.5 million; $65,357 per space for mid -range option
LionsHead Structured Solutions (TIF eligible)
• Fourth level addition to south side of existing structure — 200 net new; cost $18.1 - $22.5
million; $90,500 to $112,500 per space
• Fourth level addition to both north and south sides of existing structure — 388 net new;
cost $38.5 million; $99,227 per space
• New addition to the east — 370 new; $28.2 to $32.7 million; $76,216 to $88,378 per
space
• New addition to the east — 450 net new; $36.2 million; $80,444 per space
LionsHead Charter Bus Lot Surface Solution (TIF Eligible)
60 permanent spaces; $900,000; $15,000 per space; costs include retaining wall and parking
entrance modifications.
South Frontage Road Solutions
All options result in permanent parking with medians, walks, and /or other features; costs shown
are all- inclusive and a portion of the costs would be necessary if we merely brought current
overflow spaces up to CDOT standards. If all sections of South Frontage Road were
completed, 376permanent spaces would be created at a total cost of $14,972,844
• Cascade - 39 spaces; $1,659,000; $42,538 per space
• EverVail — 31 spaces; cost not applicable; assume Vail Resorts responsibility
• LionsHead (Vail Spa to Muni Building)(TIF eligible)— 54 spaces; $9,511,000; $176,130
per space; Vail Village (by the parking structure) — 62 spaces; $651,844; $10,513 per
space
• Ford Park to Vail Public Works — 190 spaces (no walks); $3,151,000; $16,584 per space
North Frontage Road Solutions
248 permanent spaces in various locations; $1,239,000; $4,996 per space
2
9/7/2010
5 -1 -2
II. TIF BONDING
There are several reasons to move forward with TIF bonds as this time as directed on August
17th:
• Interest rates in general are relatively low
• VRA is in a good position to receive an attractive bond rating (and lower interest rates)
because it has
• a track record of property tax collections, which many urban renewal authorities
who issue bonds earlier in their lives do not have
• good debt service coverage on bonds in the $13 million to $15 million range,
even when evaluated against a potentially lower revenue if Amendment 60
passes
• Construction costs are relatively low
• Construction projects will support the local economy and provide jobs in Vail
• Bonding provides immediate funding for several VRA projects identified as priorities in
the five -year capital plan
• The amount of financing available for TIF projects will be significantly reduced if
Amendments 60 and 61 pass this November
Staff's August 17 recommendation to fund $12.3 million of project costs through TIF bonds
was based on funding four specific projects. Two of those projects, the LionsHead Transit
Center and the LionsHead Welcome Center have Council's support and should be included in
the TIF bonding for a total of $7.8 million as previously proposed. An additional $7.2 million, for
a total of $15 million could be used for any of the projects, or combination of projects, listed
below:
LionsHead Portal Improvements - $3.6 million
Streetscape and bus stop at the mall entry on the east side of LionsHead; included in five -year
capital plan for 2012 and 2013 at Council's direction.
Library Remodel - $400,000
Estimate based on remodel of main level only; included in August 17 proposal for potential TIF
bonding; priority I on unfunded capital list for VRA.
LionsHead South Frontage Road Permanent Parking - $9,511,000
54 permanent parking spaces, medians, walks and bike lanes; $1,626,000 incremental cost
compared to master plan improvements for overflow parking only; $30,093 incremental cost per
permanent space; priority I on unfunded list.
Charter Bus Lot Surface Parking - $900,000
Costs include retaining wall and parking entrance modifications; 60 new spaces; $15,000 per
space; priority I on unfunded list.
Concert Hall Plaza - $750,000
Included in August 17 proposal for potential TIF bonding; priority II on the unfunded list
LionsHead Master Plan Frontage Road Improvements - $7,484,000
Upgraded overflow parking, medians, and bike lanes; improves safety; does not add
permanentparking and is mutually exclusive with South Frontage Road Permanent Parking
shown above; priority II on unfunded list.
3
9/7/2010
5 -1 -3
LionsHead Parking Structure Enhancements - $3.5 million
Includes code upgrades; does not add parking; priority II on unfunded list.
East LionsHead Circle Streetscape - $1.2 million
Completes final connection between LionsHead and Vail Village - section in front of structure
from LionsHead entry to Dobson Arena; priority III on unfunded list.
LionsHead Mall - $350,000
Completespedestrian connection to condos, restaurants, North Day Lot and pedestrian
overpass; includes walkways, stairways and railings; not previously shown.
LionsHead Park - $900,000
Planned as a RETT expenditure, but is also eligible for TIF funding
III. CONCLUSION
Proceeding with a TIF bond issue for $15 million of project funding at this time addresses
several priority projects, which could include LionsHead parking. TIF bonding now does not
preclude additional bonding in the future, although waiting to bond may reduce the projects
which could be funded through TIF. There are also funding sources available outside the TIF
district, primarily $4.3 million from Vail Resorts and a potential sales tax revenue bond for $20
million in 2013, to support parking projects in other areas of town.
4
9/7/2010
5 -1 -4
IL
'OWN ff VA, .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: Lionshead Transit Welcome Center Update
PRESENTER(S): Tom Kassmel
ACTION REQUESTED OF COUNCIL: Review the additional information provided by Town
staff regarding the Lionshead Transit Welcome Center and the preferred two story options.
BACKGROUND: On August 17th, the Lionshead Transit Center Design Team presented
three options for the Lionshead Transit Welcome Center. The council requested additional
information on the functionality, viability, and cost recovery of the two story option with a third
level community space. Town staff will present functional layouts of the community space
along with operational costs, probable rental cost recovery, and a list of potential users from
the community organizations surveyed.
STAFF RECOMMENDATION: Approve either the two story with or without the community
space to move forward into the design development process
ATTACHMENTS:
LH Transit Welcome Center Presentation
LH Transit Welcome Center
9/7/2010
i
LI®
TRAW
WELCH
CENTER
September 7, 2010
Project Progress and Current Design
Status
6 -1 -1
Preferred Option Two Story
ues With /Without Amenity
Review Option 1 - 2 story floor plans
(without amenity space)
Review Option 3 - hybrid floor plans
(with amenity space)
9/712010
6 -1 -2
Part OZ
Main staff •
(E) LHPG Entrance into +
VRD from LHPG
Main Visitor •
Entrance into Ht Fo el
orrl¢
FlAWOON Info Center from ■ scncr
21R[IILFPYON ■
Islr>rIFCEI LHPG
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M1 .` BOW MFO S1Fg5 - vP.o
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tFwoING
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)
ped. access
from lowest
level LHPG — .--- __ –.--
Goals:
Consolidate Expanded Program (8,060 sq. ft) on 2 Levels All
Public Functions Located on Ground Floor
Shift Focus of Program Functions to NorthlSouth Orientation -
Towards the Mountain
Ground Floor - Plan Diagrams
Provide a Prominent Retail Frontage/ Shift focus of Info. Center Option 01 -- 2 Story
to be More Integrated with Great Room
12
9/7/2010
6 -1 -3
Part 02
I ■ r
■ Main Visitor
■ Entrance into
■ ■ VRD from LHPG
ped. access ■
from middle ■ ■
level LHPIG ■
■ ■
1 ■ { L7
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I]
VIEWS TO MOUNTAIN
Goals:
Consolidate all VRD Space on 1 Level
Establish a Flexible and Open Floor Plan '
for Possible Change in Future Use f E
Locate Service Spaces (Kitchen, Storage, N Second Floor - Plan Diagrams
Toilets, Etc.) along North Side - Preserve'
Views Along South Side Option 01 -- 2 Story
13
9/7/2010
6 -1 -4
Part 02
■
■ ped.a[ecss
■ from middle
■
■ IeveV LHPG
■
■
■
■
■
♦ p
[VAl[M
LANGIk[ MLNS
I
I
I
I
I
VIEWS TO MOUNTAIN
i
1
` Goals.
Provide Anchor Building Massing Oriented to Mall -
Close to Pedestrian Flow
Provide Gateway /Portal View to Ski Hill From Elevator
Landing
Third Floor- Plan Diagrams
Reduce Mass & Bulk of Building to the East with Pitched Option 01 - 2 Story
Roof
is
9/7/2010
6 -] -5
F
k
6.1.6
Part OZ
r
r
Main Staff ■
i
r (E) LHPG Entrance into •
VRD from LHPG '
•
■
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•
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RCUUrioW Info Center from • swa
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•
•� I -1 - 77
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Goals:
Consolidate All Programs Within 2 Levels
Creates Significant Great Room Focused around Internal
Fireplace
Locates Info Center in a Prominent Location /Retail is Engaged Ground Floor - Plan Diagrams
h
Witin Great Room Experience
Option 03 - Hybrid
28
9/7/2010
6 -1 -7
Part OZ
■
■ ■ Main Visitor
■ Entrance into
■ VRD from LHPG
ped. access ■
from middle ■ •
■
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VIEWS TO MOUNTAIN
Goals:
Consolidate all VRD Space on 1 Level / Provide Small Outside
Deck
Establish a Flexible and Open Floor Plan for Possible Change in E
Future Use
Second Floor -Plan Diagrams
Locate all Service Spaces (Kitchen, Storage, Toilets, Etc.) along Option an - Hybrid
North Side - Preserve Views Along South Side
9/7/2010
6 -1 -8
Part OZ
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VIEW - - -- ----------
VIEWS TO MOUNTAIN
—r VIEWS
1 ` Goals: VIEWS
Lift the Roof and "Capture " the Volume with a Light Enclosure
and Rooftop OeckI Gorden
Provide a Flexible Space to Allow for a Variety of Program Uses
Focus the Found Space Towards Significant Views Third Floor - Plan Diagrams
Engage with Nature by Providing Indoor / Outdoor Connections Option 03 - Hybrid
30
9/7/2010
6 -1 -9
lot
P -
6 -1 -10
Funct utial Use of Amenit-
Room Arrangements
Meeting /Seminar
Classroom
Banquet - A
Banquet - B
Theater
Lecture
Cocktail /Dance
Cocktail /Art Exhibit
9/7/2010
G -1 -11
SEATING TYPE - MEETING / SEMINAR
APPROXIMATE SEATING CAPACITY STORAGE
50 - 60 SEATS
OUTDOOR
DECK
CEILING MOUNTED
LHPG - LEVEL 3 PROJECTOR AND
SCREEN
LOC BAR
r .
BATHROOMS
TORA "✓ ', Sa.
01 Pmoja r VAIL LIONSHEAD TRANSIT CENTER aa[uEC1 roo 2106409 �, �
LOCATION VAIL. CO WE 25 AUGUST 2010
9/7/2010
6 -1 -12
SEATING TYPE - CLASSROOM
APPROXIMATE SEATING CAPACITY STOR; -.GE
40 - 50 SEATS
OUTDOOR
DECK
J
LHPG -LEVEL 3
LOCKABLE BAR
BATHROOMS /
TORA
o2 rnaecr VA IL LIONSHEA6 TRANSIT CENTER vati c, 0 2106404 4240 LOCAnCN VAIL. CO WE 25 AUGUST 2010
9/7/2010
6 -1 -13
SEATING TYPE —BANQUET A
APPROXIMATE SEATING CAPACITY \ STOR GE
$5 - 95 SEATS
OUTDOOR
DECK
LHPG— LEVEL 3 `
LOCKABL
dJ
� BATHROOMS
TORA
Or rnaecr VA IL LIONSHEA6 TRANSIT CENTER vati c, roo 2106404 4 Q
LOCATION VAIL. CO WE 25 AUGUST 2010
9/7/2010
6 -1 -14
SEATING TYPE - BANQUET_B
APPROXIMATE SEATING CAPACITY \ STOR GE
48 SEATS
OUTDOOR
DECK
A.
LHPG - LEVELS
L BLE BAR /
BATHROOMS /
TORA r y ,
04 rnaecr VAIL LIONSHEA6 TRANSIT CENTER vati c, roo 2106404 4 Q
EOCAnCN VAIL. CO WE 25 AUGUST 2010
9/7/2010
6 -1 -15
SEATING TYPE - THEATER
APPROXIMATE SEATING CAPACITY STORAGE
75 -90 SEATS
( 16-20 Sr
OUTDOOR
DECK
CEILING MOUNTED `.
PROJECTORAND t
- \ SCREEN
i
LHPG- LEVEL 3 + 7#r
IR nn nr+
nnf
LOCKABLE BAR
BATHROOMS
TORA ,�✓ ".
d
05 ggpl[Gf VAIL LIONSHEAD TRANSIT CENTER vaac� roo 2146404 4 LOCATION VAIL, CO oarE 25 AUGUST 2410
9/7/2010
6 -1 -16
SEATING TYPE - LECTURE
APPROXIMATE SEATING CAPACITY � STORAGE
100 -120 SEATS
OUTDOOR
DECK
�
CEILING MOUNTED
LHPG - LEVEL 3 �+ PROJECTOR AND
SCREEN
r
J
LOCKABLE BAR ,
I
BATHROOMS I
TORA
O6 ggpl[Cf VAIL LIONSHEAD TRANSIT CENTER 2106409 4 LOTION VAIL, CO oarE 25 AUGUST 2010
9/7/2010
6 -1 -17
SEATING TYPE - COCKTAIL 1 DANCE
APPROXIMATE CAPACITY: \ STORA
160 STANDING
-9 sf 1 perso,
` OUTDOOR
NOTE Calculation does rot unciur;e °.n
DECK
outdoor deck area
\ l
7C TC
X
LHPG- LEVEL 3 � d
v !!
L 8LE BAR
�
BATHROOMS
TORA
f /r
De r Pgaec VAIL LIONSHEAD TRANSIT CENTER 21(64.04 424p
LOCATION VAIL, CO OXIE 25 AL)GUST 2010
9/7/2010
6 -1 -18
SEATING TYPE - COCKTAIL /ART EXHIBIT \
APPROXIMATE CAPACITY: A STORA
160 STANDING
(7 -5 sf 1 person
OUTDOOR
NOTE Calculation does not include see DECK
outdoor deck area
LHPG- LEVEL 3
4 )
L BLE BAR X MO BLE
PAR TION WALLS
t
BATHROOMS
TORAr
oa vga¢cr VAIL LIONSHEAD TRANSIT CENTER 2lOrA Oq 4 Q
LOCATION VAIL, CO OA 25 AUGUST 2410
9/7/2010 E-
6 -1 -19
VRD Use Overview
Imagination Station Youth Activity Room
• Re- purposed from teen center to Up to 2010, Camp Eco used
14' x 100' Imagination Station Youth Activity Room during
• Target audience - Toddlers thru summer months - now moved to
Pre -teens Golden Peak Children's Center
• 3,049 users in 2009 o Pre - school programs
• Sample visitor demographics: o Early childhood parenting
64% from Vail Valley- 13% other
Colorado - 18% out -of -state - 5% seminars
y international o Child enrichment classes such as
�I o Open 6 days /week ski season art, cooking, etc.
and M -F during
summer /offseason(reduced
hours)
• Low -cost: $5 /child 2 -12
Adults /infants free
9/7/2010
6- 1 -20
VAIL uonishESaoTrs aiusParrsaTioni mVTEJ2
OPEfL M4CXM COSTS
COST PER YEAR
Amenity Space
Event Area 1400 sf
Pati o Eck 900 sf
Upper RestroorYts on occasion
Gusts
Uti I ities
Gas
Building 2,000.00
Snow 1 1,800.00
Electricity 1,000.00
Water $ 500.00
Cleaning
Regular Scheduled 10 ,000.00
Deep Cleanings to i nclude \Vii nd— 2,500.00
Extra Restroom Cl eani ngs 500.00
General KA i- tenance 1,500.00
IVL— hani�l, Electri—1, Plumbing, Elevator, Structural, Landscape
Snowre—1 5 -50.00
nspections
Fi re spri nkler, alarm, 350.00
Furnishings $ 750.00
EcluiprYient Replacement 500.00
AIVENITY SPACE TOTAL 21,950.00
' Average Cost per meek_ 422.]2
I
6 -1 -21
Potential Users Similar Venues
Golf Clubhouse - no charge
Bravo! Vail Valley Music for Ben Krueger room.
Festival Happy Grill available for
Users who find Donovan food /beverage purchase.
Pavilion too large (non- Vail Library - no charge for
profits, youth groups, boards) community room.
Vail Valley Medical Center Vail Council
(training, receptions, Chambers /Conference
seminars) Rooms - no charge
Senior citizen events Hotel meeting rooms - range
Rehearsal space for from $0 if food /beverage is
performance groups purchased to $250 -$600
Sports team award banquets (dependent amount of food)
Community group meetings Donovan Pavilion - non -
Town of Vail profits /community groups
internal /community meetings charged $250 -$350 (cleaning
AIPP exhibits & events only). Up to $4,000 for 8
hours on a ski season peak
weekend.
9/71.2010
6 -1 -22
Recommendations:
Proceed with hybrid
option
Efficient design &
flexible amenity
program space
layout
Compliance With LH
Master Plan
Provides needed
community space
at a relatively low
incremental September 7, 2010
cost/sq.ft.
Low incremental
operating expense
Still uncertain about
utilization
6 -1 -23
MEMORANDUM
TO: Town Council
FROM: Town Staff
DATE: September 7 2010
SUBJECT: Lionshead Transit Welcome Center Design Update
I. BACKGROUND
The Town of Vail and the Vail Reinvestment Authority are in the process of
completing Design Development (DD) and Entitlements for the Lionshead Transit
Welcome Center Project in response to past planning efforts. The VRA has
contracted with the 4240 Architecture Team to complete this design.
Since the kick -off with public and stakeholder group charettes on May 20, 2009,
the design team has completed the following:
• Final Design and Start of Construction on Phase I of the Lionshead
Transit Improvements (Construction Contract Awarded 8 -3 -10)
• Lionshead Transit Welcome Center programming - consensus on a
8000 SF Building (6- 15 -10)
• Lionshead Transit Welcome Center - Preferred 2 Story option, additional
info needed for Amenity Space (8- 17 -10)
The purpose of the evening session is to present additional findings based on the
questions that Council asked at the previous session regarding the Hybrid option
and the Amenity Space. Attached is a presentation document prepared by 4240
that summarizes the project progress and current design status.
Progress of the project since the kick -off in May 2009 has been tracked on the
Town of Vail website at http: / /www.vailgov.com /transitcenter . All formal
documentation, memos and presentations are available there for your review.
II. SUMMARY
On August 17 the design team presented three design options for the
Lionshead Transit Welcome Center based on previous Council input. The
Design team presented a 2 and 3 story option with a third hybrid option that takes
advantage of relatively inexpensive additional space by "popping" the roof on the
two story option to create a flexible community space. Each option remained
within the budget estimates presented at the June 15 meeting, with the 2 story
being the least expensive at -$6.4M and the 3 story and hybrid options being
$7.2M and -$7.OM respectively.
The 2 and 3 story options presented the suggested program of 8000 square
feet, where the hybrid option adds an additional 1400 square feet of interior
space and -900 square feet of rooftop patio /garden space. The reason this
additional space was presented is to provide an option for needed community
space at a relatively low incremental cost per square foot in a prime location.
9/7/2010
6 -2 -1
The discussions regarding the three options indicated the 2 -story option was the
preferred option and the desire to add the Amenity Space was mixed without
having additional information on its function and economic viability.
Council asked staff to come back with additional information on the following
issues, prior to making a final recommendation;
• Functional use of Amenity Space
• Amenity Space rental costs /revenue
• What groups would use the space, based on a specific rental fee
• Vail Recreation Districts use of the current space
III. FUNCTIONAL USE AND OPERATIONAL COSTS OF AMENITY SPACE
The Design Team along with staff provided some functional layouts of the
Amenity space to correspond with potential uses that range from an art exhibit to
a lecture series. Included in these functional layouts are design options to
respond to the need to darken a room that is glass on two sides. The layout
options are provided in the attached presentation.
The Town's facility management department provided operational and
maintenance costs based on the amenity space program, which is the basis for
the projected rental fee for the space. (See attached spreadsheet)
IV. AMENITY SPACE USAGE
For the August 17 Council meeting, staff contacted several local organizations
regarding potential interest in utilizing the proposed space of 1,500 square feet
indoors and 900 square feet of outdoor garden /patio space on top of the
Lionshead Welcome Center:
Responses for potential use were:
• Bravo! Vail Valley Music Festival for rehearsals, meeting space,
educational programs and exhibition space.
• Donovan Pavilion potential users who found that space too large include
youth group membership meetings, boards and small groups, non - profit
groups.
• Vail Valley Medical Center for meetings, seminars, training and
receptions.
• Event planners for senior citizens for exercise classes and recreational
purposes, e.g. card games, local performance groups for rehearsal
space, awards banquets, non - profit and community groups meeting
space.
• Art in Public Places for exhibition space and artists workshops.
• Town of Vail for internal meetings and small community meetings.
Council requested staff supply additional information at the September 7 meeting
for potential use of the facility by user groups to include how the space would be
utilized and how often and how much the users would be willing to pay. Potential
users were sent examples of several possible set ups to consider. Council also
requested charges for similar space at other venues in Vail.
Costs for similar space at other venues in Vail:
• Golf Clubhouse — There is no charge for the use of the Ben Krueger room
space. Happy Valley Grill is available if users wish to purchase food and
beverage.
9/7/2010
6 -2 -2
• Vail Public Library — there is no charge for the community room space
• Council Chambers and Conference Rooms at Town of Vail buildings —
there is no charge for these spaces
• Hotel meeting rooms — charges range from zero if food and beverage is
purchased to $250 - $600 depending on amount of food and beverage
purchased.
• Donovan Pavilion — charges range between $250 - $350 for cleaning only
for non - profit and community groups, depending on group size and
assuming group does its own set up /tear down up to $4,000 for 8 hours
on a peak weekend, between November and April.
Responses for use are listed below:
• Donovan Pavilion receives approximately 12 — 15 requests per year for
events that cannot book at the Pavilion due to size or conflicts. Requests
continue for discounted use from non - profits; boards; small groups;
coaches meetings and youth groups.
• Bravo! Vail Valley Music Festival would use for rehearsal space; meeting
space; educational programs; exhibition space and receptions. They
would provide set up /tear down and would be willing to pay $125 cleaning
fee.
• Vail Valley Medical Center would likely use the facility several times a
month for staff meetings; volunteer meetings; physician and clinical staff
conferences /training sessions; demonstrations of new technology and
devices and community meetings as an alternative to outside facilities
they now book due to space shortage at the VVMC.
• Town of Vail booked meetings include local Home Owners Associations;
Commission on Special Events monthly; Art In Public Places monthly;
Vail Local Marketing District Advisory Council monthly; Vail Economic
Advisory Council monthly; Vail Chamber & Business Association monthly;
County Commissioners special requests for meetings; Eagle River
Watershed Council; Ski and Snowboard Museum annual meeting; Vail
International Hockey organizational meeting; Census training; Regional
911 training; Building Code class; Colorado Mountain Club;
Hospitality /ICS training; State Legislators Community/Town Hall
meetings; American Water Works Association; Rocky Mountain MS
Center; Eagle County Election Judge training and more. Town of Vail also
hosts town - sponsored meetings at the Donovan Pavilion because of the
larger space which could be place in this proposed space above the
Lionshead Welcome Center including NWCOG; Vail Symposium
Adventure Speaker series, Governor's Office for official /public bill
signings; CDOT and State Patrol general meetings; Eagle County
Sustainability group meeting and more.
• Other organizations indicated they were not in a position to provide more
specific utilization information at this time.
V. VAIL RECREATION DISTRICTS PROGRAM AND USAGE
Vail Recreation District's use of the current Lionshead Auxiliary Building space
has evolved from teen center to various youth programs that have been designed
to meet the increased need /desire for family activities for locals and visitors alike.
When interest in teen programming decreased, VRD re- purposed the 14'x 100'
teen center into Imagination Station, which offers low cost ($5 /child 2 -12 & free
for adults /infants) and engaging play stations /activities for toddlers through pre-
teens. Visitor demographics and numbers closely reflect traffic in town where ski
9/7/2010
6 -2 -3
season and summer months see the highest number of visitors and out -of- valley
use. Local families take advantage of the youth programs, especially when
school is not in session. Last year, 3,049 people visited Imagination Station with
1,928 of those visits happening during ski season. The summer season saw
1,009 visits with the remainder during the shoulder seasons. At a glance through
random surveys, 64% of the users are from the Vail Valley, 13% are from within
Colorado, 18% are out -of- state, and 5% are international. Imagination Station is
open 6 days /week during the ski season, five days /week during the summer and
off - season (reduced hours).
Up until 2010, VRD's Camp Eco was based in the Lionshead Youth Activity
Room. VRD moved their Pre Kamp Vail from Red Sandstone and Camp Eco
from the Lionshead Youth Activity Room to the Golden Peak Children's Center.
Keep in mind this arrangement with Vail Resorts is for the summer months only.
The space is now used to host a variety of early childhood programs throughout
the year which include a half -day pre - school "Discovery Bunch ", engaging
parenting sessions, and children's art and cooking classes. The youth activity
room is designed to be adaptable for a wide variety of children activities.
As VRD has discussed replacing this space, their determination is that a flexible
youth space adjacent to a flexible multi -age space is the best approach. A
"student- union" scenario that can accommodate youth /family programming while
providing the 20/30- something crowd with alternatives to the typical apres ski /bar
scene would help fulfill the community wishes as voiced in the Town's 2020
discussions.
VI. STAFF RECOMMENDATIONS
Staff recommends proceeding with the 2 story option (with /without) the additional
amenity space, based on its efficient design and program layout, compliance to
the Lionshead Master Plan, (and the ability to provide needed community space
at a relatively low incremental cost per square foot in a prime location).
9/7/2010
6 -2 -4
VAIL UONSFIEADTRANSPORTATION CENTER
OPERATION COSTS
COST PER YEAR
Amenity Space
Event Area 1400 sf
Patio Deck 900 s
Upper Restrooms on occasion
Costs
Utilities
Gas
Building $ 2,000.00
Snowmelt $ 1,800.00
Electricity $ 1,000.00
Water $ 500.00
Cleaning
Regular Scheduled $ 10,000.00
Deep Cleani ngs to i ncl ude Wi i ndows $ 2,500.00
Extra Restroom Cl eani ngs $ 500.00
General Maintenance $ 1,500.00
Mechanical, Electrical, Plumbing, Elevator, Structural, Landscape
Snow removal $ 550.00
Inspections
Fire sprinkler, alarm, $ 350.00
Furnishings $ 750.00
Equipment Replacement $ 500.00
AMENITY SPACE TOTAL $ 21,950.00
Average Cost per week: $ 422.12
9/7/2010
6 -2 -5
TOWN IT VA, .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: Information Update:
1. Vail Commons Land Lease Policy
2. Solar Panel update
3. Solid Waste Management meeting invitation
PRESENTER(S): Pam Brandmeyer
ATTACHMENTS:
Vail Commons Land Lease Policy
Vail Commons Land Lease Letter
Solar Panel Update
Solid Waste Management meeting invitation
Charting a New Course Invitation
Meeting Registration Form
9/7/2010
MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: September 7, 2010
SUBJECT: Vail Commons Land Lease Policy
This memorandum is for information only and is not an agenda item.
I. PURPOSE
A written request has been received from the Vail Commons
Condominium Association "to defer the land lease fee for the maintenance
on capital projects we (Vail Commons HOA) are considering now and in
the future."
The purpose of this memorandum is to provide Town Council with
background information regarding Vail Commons and the land lease.
II. LAND LEASE BACKGROUND
• Resolution No. 2, Series of 1993, authorized the purchase of what
is now known as Vail Commons for $3,161,000. The Resolution
states the purpose of purchasing the property was for "parks, open
space or other uses."
• On May 7, 1993, the Town purchased the 6.6 -acre Vail Commons
property for $3,125,818.
• On September 28, 1995, the Town of Vail entered into a land lease
with City Market, Inc. for the 6.6 -acre parcel.
• "Vail has determined after extensive review of proposals and
public hearings, that to accomplish its objective of affordable
housing and other public objectives with minimal cost to Vail,
it is necessary to lease the land to a private entity so that
money will be generated for Vail's public purposes."
• City Market's lease is for forty -nine (49) years
• Annual rent increases from $100,000 to $190,016
over the forty -nine year term
• Additionally, City Market agreed to pay a "Percentage
Payment" if sales exceed a certain threshold
9/7/2010
7-1 -1
• City Market Residential and Day Care Component lease is
forty -nine (49) years
• There is no rent due separate from the City Market
rent because the rent for these units is included within
the rent for the City Market
• Vail has the right to purchase the Day Care
Component from City Market at the cost to City
Market of construction of the Day Care Component
• Vail Commons Residential lease is ninety -nine (99) years
• Monthly per unit rent of $50 to $75 based upon unit
size - annual total rent payment of $38,160
• Vail has the ability to adjust the monthly rent from
time to time on one or more unit types upon giving six
(6) months notice
• No rent adjustments have been made
III. VAIL COMMONS RESIDENTIAL BACKGROUND
• Vail Commons Residential Condominium Association is in charge
of the residential component at Vail Commons
• There are 53 owner occupied units at Vail Commons
• The Town of Vail facilitates the resale of all residential units
IV. ATTACHMENT
• Undated letter from Vail Commons Home Owners Association
9/7/2010
7 -1 -2
TO: Vail Town Council and Stan Zemler
From: Vail Commons Home Owners Association
RE: Land lease funds to be used on Capital Projects
To Whom It May Concern:
The Board of the Vail Commons HOA has been discussing the
continued issues many residents are having with roofs, interior walls,
sliding glass doors and decks, etc. We wanted to inquire with the Town
Council if it would be possible to defer the land lease fee for
maintenance on capital projects we are considering now and in the
future. We would like to maintain the integrity of the Vail Commons
property and feel the use of the land lease funds towards improvements
as well as maintenance and repairs would be beneficial for all parties.
Thank you for you time and consideration of this matter.
Sincerely,
The Board of the.Vail Commons HOA
Contact Info:
Ethan Moore
Board President
2085-D Zermatt Lane
Vail Co 81657
Phone: 970-331-9657
9/7/2010
7-2-1
MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: September 7, 2010
SUBJECT: A review of current regulations related to solar panels as adopted in Ordinance No.
3, Series of 2010, and Resolution No. 5, Series of 2010.
I. SUMMARY
In May, 2010, the Vail Town Council approved Ordinance No. 3, Series of 2010 (changes to
Title 14, Development Standards, Vail Town Code) and Resolution No. 5, Series of 2010
(changes to Lionshead Redevelopment Master Plan), both of which amend regulations on
solar panels, now be referred to as "solar energy devices." The updates to the existing code
were enacted to allow further flexibility in installing solar energy devices, and congruent with
policy direction to encourage renewable energy in the Town of Vail in a manner
architecturally compatible with existing infrastructure and character.
During the August 17, 2010 Vail Town Council meeting Public Participation session, Jason
Weingast, Active Energies, Inc. drew the Council's attention to the following rule within the
ordinance and resolution: "Solar energy devices shall not be installed within two (2)
feet of a roof ridge or roof eave." Mr. Weingast requested that this rule be reviewed and
changed on the basis that the two -foot requirement would eliminate many projects within
the Town of Vail, due to complicated roof lines and a need to keep panels away from
valleys and slopes that collect snow, limited space and exposure, and a need to make the
project cost - effective by including enough kilowatts on a roof to provide an eventual
payback to the owner. Mr. Weingast also explained that if flush- mounted, requiring solar
energy devices to be installed two feet back from an eave provides no aesthetic gain.
Attachment C provides examples of the suggested amendment in practice.
II. BACKGROUND
During hearings on Ordinance No. 3 and Resolution No. 5, Council members provided the
following policy direction:
• The Town of Vail should encourage renewable energy and remove existing
barriers in the Vail Town Code to installing solar panels on roofs.
• Solar installations should balance aesthetics and efficiency.
• Solar installations should be architecturally integrated into the building so as not
to impact the character of the Town.
• Higher standards of architectural integration should be applied in new
construction.
• Solar panels should not allow for a new perceived roofline on buildings.
• Solar panels should be located to minimize the visual impact to the street level.
III. CURRENT REGULATIONS
1
9/7/2010
7 -3 -I
Based on the policy direction provided, Section 14 -10 -5 of the Vail Town Code and Section
8.4.2.7 of the Lionshead Redevelopment Master Plan were adopted to ensure that solar
energy devices:
• are installed on building roofs and facades and oriented for energy
production.
• are designed and placed in a manner compatible and architecturally
integrated into the overall design of the building.
• shall not be included in calculation of building height.
• shall not project more than eight (8) feet from the roof plane or fagade to
which the panel is attached.
• shall not be installed be installed within two (2) feet of a roof ridge or roof
eave.
• shall not extend higher than the existing adjacent ridgeline on roofs with
pitches of 3:12 or greater.
• Framing and brackets shall be painted black or a color that matches
adjacent building surfaces.
See Figures 1, 2, 3 and 4 (Attachment A) for visual explanation of regulations.
IV INTERPRETATION AND ENFORCEMENT
Given the adopted regulation, Staff has been informing the public that no portion of the
actual installed equipment of a solar energy device may fall within a two -foot perimeter of
any roof ridge or eaves, regardless of pitch or mount. However, if not flush mounted, the
highest portion of the panel may extend into the two -foot setback requirement for ridges,
but shall not extend beyond the adjacent roof ridgeline if the roof has a pitch of 3:12 or
greater.
V. ACTION REQUESTED OF THE COUNCIL
The Vail Town Council is requested to provide policy direction related to the following
questions:
1.) Has policy direction changed to remove the requirement that visual impact of
solar energy devices be mitigated through the enforcement of a two -foot setback
from roof ridges and eaves?
2.) Should Title 14, Development Standards, Vail Town Code be amended to allow
solar energy devices to extend to the edge of a roof ridge or eave?
a. If yes, what additional regulations and or guidelines should be added for
solar energy devices that extend to the edge of a roof ridge or eave?
VI. ATTACHMENTS
A. Ordinance No. 3, Series of 2010
B. Resolution No. 5, Series of 2010
C. Photo examples of flush mounted solar panels extending to edge of roof line
2
9/7/2010
7 -3 -2
ATTACHMENT A
RESOLUTION NO. 5
Series of 2010
A RESOLUTION AMENDING SECTION 8.4.2.7 ROOFS, LIONSHEAD REDEVELOPMENT
MASTER PLAN, PURSUANT TO SECTION 2.8, ADOPTION AND AMENDMENT OF THE
MASTER PLAN, LIONSHEAD REDEVELOPMENT MASTER PLAN, IN ORDER TO AMEND THE
GUIDELINES ON SOLAR ENERGY DEVICES IN LIONSHEAD, AND SETTING FORTH DETAILS
IN REGARD THERETO.
WHEREAS, on December 15, 1998, the Vail Town Council adopted the Lionshead
Redevelopment Master Plan; and
WHEREAS, on April 6, 1999, the Vail Town Council adopted Ordinance 3, Series of 1999,
which amended the Zoning Regulations and created Lionshead Mixed Use 1 and Lionshead Mixed
Use 2 Districts; and
WHEREAS, Section 2.8 of the Lionshead Redevelopment Master Plan outlines a procedure
for amending the Master Plan; and
WHEREAS, the Planning and Environmental Commission of the Town of Vail has held
public hearings on the proposed amendments in accordance with the provisions of the Vail Town
Code of the Town of Vail; and
WHEREAS, the Planning and Environmental Commission of the Town of Vail has
recommended approval with modification of these amendments at its January 25, 2010 meeting,
and has submitted its recommendation to the Vail Town Council; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments are consistent with the applicable elements of the adopted goals, objectives and
policies outlined in the Vail Comprehensive Plan and are compatible with the development
objectives of the Town; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments further the purpose of the Lionshead Redevelopment Master Plan; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments promote the health, safety, morals, and general welfare of the Town and promote the
3
9/7/2010
7 -3 -3
coordinated and harmonious development of the Town in a manner that conserves and enhances
its natural environment and its established character as a resort and residential community of the
highest quality; and
WHEREAS, the Vail Town Council finds that these amendments will provide improved
regulations for solar energy devices within the Town of Vail; and
WHEREAS, the Vail Town Council considers it in the interest of the public health, safety,
and welfare to adopt these amendments to the Town Code.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO:
1. The Town Council of the Town of Vail hereby amends the Lionshead
Redevelopment Master Plan (in part) as follows (additions are indicated in bold and
deletions are indicated in & 0 1-Le +h Fe ,nh
Chapter 8: Architectural Design Guidelines:
8.4.2.7 Roofs (in part)
Sky4ghts and solar-panels aFe permitted withip -Iiepshead 9 they aFe 1966 thap -2 A-zet
hninht GaiGu ationc and s h al l be well hirlrinn frnm street In1491 and the mni n +nin
Skylights
Skylights are permitted within Lionshead if they are less than 3 feet higher
than the surrounding roof. Skylights must be included in maximum roof
height calculations, and shall be well - hidden from street level and the
mountain.
Solar energy devices
Solar energy device: A solar collector or similar device or a structural design
feature of a structure, such as a roof shingle with integrated photovoltaic
cells, which collects sunlight and converts the sun's radiant energy into
thermal, chemical, mechanical, or electrical energy
Solar energy devices should be installed on building roofs and facades and
oriented for energy production. Solar energy devices shall be designed and
placed in a manner compatible and architecturally integrated into the overall
design of the building. Solar energy devices should be installed to minimize
visual impact from street level.
Solar energy devices may be installed within the required setbacks on
existing structures if the structure is legally nonconforming or permitted to
encroach into the setback. Solar energy devices shall not be included in
calculation of building height. No portion of any solar energy device shall
4
9/7/2010
7-3-4
project more than eight (8) feet from the roof plane or fagade to which the
panel is attached. Solar energy devices shall not extend higher than the
existing adjacent ridgeline on roofs with pitches of 3 :12 or greater. On roofs
with pitches less than 3 :12, the Design Review Board shall make a
determination that the solar panels are installed to minimize excessive visual
impact. Solar energy devices shall not be installed within two (2) feet of a roof
ridge or roof eave. Solar energy device framing, brackets and associated
equipment shall be painted black or a color that matches adjacent building
surfaces at the discretion of the Design Review Board.
Figure 1: Required Distances of Solar Energy Devices from Roof Edge
4
�N
W,
1
f
4
Figure 2: Regulations Applied to a 8:12 Roof
Figure 3: Regulations Applied to a 3:12 Roof
5
9/7/2010
7 -3 -5
Panels shall not exceed ridgeline
--------------------- ------- - ---------- ------------- ----------
Figure 4: Regulations applied to a Flat Roof
f
�7 A�
INTRODUCED, READ, APPROVED AND ADOPTED this 4 day of May, 2010.
Richard D. Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
6
9/7/2010
7 -3 -6
ATTACHMENT B
RESOLUTION NO. 5
Series of 2010
A RESOLUTION AMENDING SECTION 8.4.2.7 ROOFS, LIONSHEAD REDEVELOPMENT
MASTER PLAN, PURSUANT TO SECTION 2.8, ADOPTION AND AMENDMENT OF THE
MASTER PLAN, LIONSHEAD REDEVELOPMENT MASTER PLAN, IN ORDER TO AMEND THE
GUIDELINES ON SOLAR ENERGY DEVICES IN LIONSHEAD, AND SETTING FORTH DETAILS
IN REGARD THERETO.
WHEREAS, on December 15, 1998, the Vail Town Council adopted the Lionshead
Redevelopment Master Plan; and
WHEREAS, on April 6, 1999, the Vail Town Council adopted Ordinance 3, Series of 1999,
which amended the Zoning Regulations and created Lionshead Mixed Use 1 and Lionshead Mixed
Use 2 Districts; and
WHEREAS, Section 2.8 of the Lionshead Redevelopment Master Plan outlines a procedure
for amending the Master Plan; and
WHEREAS, the Planning and Environmental Commission of the Town of Vail has held
public hearings on the proposed amendments in accordance with the provisions of the Vail Town
Code of the Town of Vail; and
WHEREAS, the Planning and Environmental Commission of the Town of Vail has
recommended approval with modification of these amendments at its January 25, 2010 meeting,
and has submitted its recommendation to the Vail Town Council; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments are consistent with the applicable elements of the adopted goals, objectives and
policies outlined in the Vail Comprehensive Plan and are compatible with the development
objectives of the Town; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments further the purpose of the Lionshead Redevelopment Master Plan; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments promote the health, safety, morals, and general welfare of the Town and promote the
7
9/7/2010
7 -3 -7
coordinated and harmonious development of the Town in a manner that conserves and enhances
its natural environment and its established character as a resort and residential community of the
highest quality; and
WHEREAS, the Vail Town Council finds that these amendments will provide improved
regulations for solar energy devices within the Town of Vail; and
WHEREAS, the Vail Town Council considers it in the interest of the public health, safety,
and welfare to adopt these amendments to the Town Code.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO:
2. The Town Council of the Town of Vail hereby amends the Lionshead
Redevelopment Master Plan (in part) as follows (additions are indicated in bold and
deletions are indicated in & 0 1-Le +h Fe ,nh
Chapter 8: Architectural Design Guidelines:
8.4.2.7 Roofs (in part)
Sky4ghts and solar-panels aFe permitted withip -Iiepshead 9 they aFe 1966 thap -2 A-zet
hninht GaiGuationc and s h al l be well hirlrinn frnm Rtreet Iey and the mnin +nin
Skylights
Skylights are permitted within Lionshead if they are less than 3 feet higher
than the surrounding roof. Skylights must be included in maximum roof
height calculations, and shall be well - hidden from street level and the
mountain.
Solar energy devices
Solar energy device: A solar collector or similar device or a structural design
feature of a structure, such as a roof shingle with integrated photovoltaic
cells, which collects sunlight and converts the sun's radiant energy into
thermal, chemical, mechanical, or electrical energy
Solar energy devices should be installed on building roofs and facades and
oriented for energy production. Solar energy devices shall be designed and
placed in a manner compatible and architecturally integrated into the overall
design of the building. Solar energy devices should be installed to minimize
visual impact from street level.
Solar energy devices may be installed within the required setbacks on
existing structures if the structure is legally nonconforming or permitted to
encroach into the setback. Solar energy devices shall not be included in
calculation of building height. No portion of any solar energy device shall
9/7 /2010
8
7 -3 -8
project more than eight (8) feet from the roof plane or fagade to which the
panel is attached. Solar energy devices shall not extend higher than the
existing adjacent ridgeline on roofs with pitches of 3 :12 or greater. On roofs
with pitches less than 3 :12, the Design Review Board shall make a
determination that the solar panels are installed to minimize excessive visual
impact. Solar energy devices shall not be installed within two (2) feet of a roof
ridge or roof eave. Solar energy device framing, brackets and associated
equipment shall be painted black or a color that matches adjacent building
surfaces at the discretion of the Design Review Board.
Figure 1: Required Distances of Solar Energy Devices from Roof Edge
4
�N
W,
1
f
4
Figure 2: Regulations Applied to a 8:12 Roof
Figure 3: Regulations Applied to a 3:12 Roof
9
9/7/2010
7 -3 -9
Panels shall not exceed ridgeline
--------------------- ------- - ---------- ------------- ----------
Figure 4: Regulations applied to a Flat Roof
f
�7 A�
INTRODUCED, READ, APPROVED AND ADOPTED this 4 day of May, 2010.
Richard D. Cleveland, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
10
9/7/2010
7 -3 -10
ATTACHMENT C
Photo Examples of Flush Mounted Solar Panels extending to the edge of roof ridges /eaves, or
within a two -foot perimeter.
L
11
9/7/2010
7 -3 -11
MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: September 7, 2010
SUBJECT: Town Council Invitation to Charting a New Course for Solid Waste Management
meeting, September 14 Glenwood Springs
I. BACKGROUND
As part of House Bill 1288, the Recycling Resources Opportunity Act, the Colorado
Department of Public Health and Environment ( CDPHE) issues over $1.2 million in grant
funding each year to improve solid waste management, and provide diversion opportunities
such as composting and recycling throughout the state. This year, the CDPHE Pollution
Prevention Advisory Board has been tasked with conducting stakeholder meetings to
determine how this funding will be spent in 2011. Local government leaders from the mountain
region are asked to attend the September 14 stakeholder meeting, Charting a New Course at
the Glenwood Springs Recreation Center, from 9 a.m. — 4:30 p.m.
Charting a New Course is your opportunity to share what you and your community need to
improve, implement, and /or design an effective and sustainable solid waste management
system:
• Collaborate and share ideas with diverse stakeholders from across the entire state.
• Explore a variety of environmentally sound and financially sustainable options to
advance waste reduction, reuse, recycling and composting.
• Identify new approaches to equipment and facility needs, education, and legislation
to increase waste reduction and recycling throughout Colorado's highly diverse
regions.
• Recommend new financing models that include grants and innovative state,
regional, local and private funding.
• Increase manufacturer and consumer responsibility for waste reduction.
• Cultivate the growth of "green" businesses and new jobs.
II. ACTION REQUESTED OF COUNCIL
The Vail Town Council is asked to select two Council members to attend this meeting and help
provide direction on the future of solid waste management for the region. Local waste haulers,
County commissioners, environmental professionals, landfill operators, business owners and
organizations from Eagle, Garfield, and Pitkin Counties will be in attendance.
III. ATTACHMENTS
A. Charting a New Course Invitation
B. Meeting Registration Form
9/7/2010
7 -4 -1
b A a �4►
Charting a New Course for Solid Waste Management:
- VA
� Envisioning the Next Steps for Waste Reduction, Recycling
and Composting in Colorado
Meeting 3. Tuesday September 14 Glenwood Springs, Colorado
How do you see the future of solid waste management in Colorado? Increased reliance on landfill
disposal, or increased waste reduction, recycling and composting? How will this affect the way you do
business? How might this vision vary across the state, allowing for regional differences?
Charting a New Course is your opportunity to share what you and your community need to improve,
implement, and /or design an effective and sustainable solid waste management system:
• Collaborate and share ideas with diverse stakeholders from across the entire state.
• Explore a variety of environmentally sound and financially sustainable options to advance waste
reduction, reuse, recycling and composting.
• Identify new approaches to equipment and facility needs, education, and legislation to increase waste
reduction and recycling throughout Colorado's highly diverse regions.
• Recommend new financing models that include grants and innovative state, regional, local and private
funding.
• Increase manufacturer and consumer responsibility for waste reduction.
• Cultivate the growth of "green" businesses and new jobs.
Come for the great food, and stay to help design the next generation of solid waste initiatives in Colorado.
When: Meeting 3 Tuesday September 14 Registration begins at 8:30am- Meeting goes from 9am-
4:30pm (lunch is included)
Where: Glenwood Springs Recreation Center 100 Wulfshon Rd. Glenwood Springs, CO 81601
Register: Pre - registration required as space is limited. Go to www.anewcourseco.com call (303)494 -1178,
or contact a member of the planning team to register
Want more information? Call us. The Charting a New Course Planning Team:
Deborah Barton Montezuma County (970)565 -9858 baleit @fone.net
Bruce Bertram Delta County (970)835 -7999 Office bertram @tds.net
(970)856 -7688 Home
Brian Copley EDS Waste Solutions (303)278 -8600 Office bcopley @edswaste.com
Golden, Cc (303)901 -1560 Cell
Marjie Griek CAFR Executive Dir. (303)975 -6975 Office mgriek @cafr.org
Denver, CO (720)839 -9531 Cell
Ashton Hargrave USFS (970)882 -6844 ahargrave @fs.fed.us
Dolores, CO
Chris Hoofnagle Pitkin County Landfill (970)923 -3487 chrisho @co.pitkin.co.us
Bruce Philbrick City of Loveland (970)962 -2609 philbb @ci.loveland.co.us
Reva Phillips SEECRA (719)523 -4006 randy_reva @hotmail.com
Pritchett, CO
Lisa Skumatz SERA Inc (303)494 -1178 Office skumatz@serainc.com
Superior, CO (303)913 -4229 Cell
Tim Towndrow International Paper (303)297 -2312 tim.towndrow @ipaper.com
Denver, CO
9'7'?010
7 -5 -I
o Charting a New Course for Solid Waste
Management Pre - Registration Form
0
How do you see the future of solid waste management in Colorado? Increased reliance on landfill
disposal, or increased waste reduction, recycling and composting? How will this affect the way you do
business? How might this vision vary across the state, allowing for regional differences?
Charting a New Course is your opportunity to share what you and your community need to improve,
implement, and /or design an effective and sustainable solid waste management system.
Pre - registration for the meeting is required. We also ask that you attend the entire meeting.
Please send the completed form to:
Skumatz Economic Research Associates Inc. (SERA)
762 Eldorado Drive, Superior, CO 80027
Fax: (303)494 -1177
1. Contact Information:
Full Name:
Name for your name tag:
Organization /Affiliation:
Address:
Phone:
Email:
2. Would prefer a vegetarian option for lunch?
• Yes, I want the vegetarian lunch
• No, thanks
3. Select which meeting are you attending?
€ Meeting 1- Tuesday August 24 Pueblo
€ Meeting 2- Friday September 10 Durango
€ Meeting 3- Tuesday September 14 Glenwood Springs
€ Meeting 4- Friday October 1S Thornton
Skumatz Economic Research Associates Inc. (SERA)
762 Eldorado Drive, Superior, CO 80027
www.sserainc.com (303)494 -1178
9/7/2010
7 -6 -1
IL
'OWN ff VA, .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: Matters from Mayor and Town Council
PRESENTER(S): Mayor and Town Council
9/7/2010
TOWN (ffr VA M
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(b)(e) - to receive legal
advice on specific legal questions; and to determine positions, develop a strategy and instruct
negotiators, Regarding: update on pending litigation Town of Vail v. WENK et al. Case number
08CV467, Michael Cacioppo v. Town of Vail et. al. Case number 09CV2311- RPM -BNB,
Richard Colucci v. Town of Vail Case number 09CA0006; 2) C.R.S. §24- 6- 402(4)(b)(e) - to
receive legal advice on specific legal questions; and to determine positions, develop a strategy
and instruct negotiators, Regarding: Comcast franchise negotiation; 3)C.R.S. §24- 6- 402(4)(b)
(e) - to receive legal advice on specific legal questions; and to determine positions, develop a
strategy and instruct negotiators, Regarding: Frontage Road negotiations with CDOT;
4) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale
of property interests; to receive legal advice on specific legal questions; and to determine
positions, develop a strategy and instruct negotiators, Regarding: Discussion concerning
negotiations regarding Timber Ridge Redevelopment Agreement.
PRESENTER(S): Matt Mire
9/7/2010
IL
'OWN IT VA, .
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 7, 2010
ITEM /TOPIC: Adjournment. (4:30 p.m.)
LUNCH WILL BE PROVIDED TO COUNCIL AT 12:00 NOON
AND WORKSESSION WILL BEGIN AT 12:30 P.M.
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT
APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 21, IN THE VAIL TOWN
COUNCIL CHAMBERS.
FUTURE AGENDA ITEMS:
Parking Strategic Plan - September 21
EverVail Economic Study - September 21
Rockfall Mitigation - September 21
VLMD Operating Budget - September 21
Commercial Ski Storage - September 21
Building Code Amendments - September 21
Comcast Presentation - September 21
Hidden Gems - September 21
CDOT PEIS Preferred Alternative Update - September 21
First Review of Town Manager's Budget - September 21
Loading & Delivery - October 5
Parking Policy Zoning Regulations - October 5
Sustainable Zoning Code - October 5
Vail Reinvestment Authority Meeting (Bond Purchase Agreement) - October 5
Vail Village Townhome Zone District - 1 st Reading - October 5
Chamonix Housing Update - October 5
Local Purchasing Preferences - November
Energy Audit Upgrades - November
9/7/2010