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2011-01-04 Agenda and Support Documentation Town Council Work Session
VAIL TOWN COUNCIL WORK SESSION AGENDA "fi TOW VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:30 P.M., JANUARY 4, 2011 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM /TOPIC: DRB /PEC Update (15 min) PRESENTER(S): Warren Campbell 2. ITEM /TOPIC: Interview interested applicants for the Commission on Special Events (CSE), and the Vail Local Marketing District Advisory Council (VLMDAC). (1 hr. 45 min.) PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Interview each interested applicant at the work session and appoint three members to the CSE and four members to the VLMDAC for two year terms each. BACKGROUND: VLMDAC: The mission of the VLMDAC is to strengthen the area economy by attracting visitors to Vail in the May to October time frame. Per C.R.S. 29 -5 -111 General powers of district. (1)(g) All applicants must be "owners of property within the boundaries of the district," which includes by definition corporations or entities which own property "within the boundaries of the district." Should an entity be appointed to this advisory council, it would then be up to that entity to appoint its designee. Additionally, owners of "taxable personal property" will be considered for appointment. The Town received six (6) applications for the vacancies. Two applicants are incumbent members of the VLMDAC (noted by asterisks below). The Council needs to interview each applicant at the work session and then appoint four applicants to the Vail Local Marketing District Advisory Council at the evening meeting. The applicants are as follows: Patricia McNamara Beth Slifer* Doug Smith Adam Sutner* (Vail Resorts representative) Skip Thurnauer Mia Vlaar 1/4/2011 CSE: There are currently three vacancies on the CSE. The Town received fifteen (15) applications for the vacancies. Two applicants are incumbent members of the CSE (noted by asterisks below). The Council shall interview each applicant at the work session and then appoint three applicants to the CSE at the evening meeting. The applicants are as follows: Cali Adkisson Amy Byers -Holm Sounia Chaney Carl Colby Joyce Gedelman -Viers Mary Isom Amanda Jensen* Meggen Kirkham* Dan McNutt Beth Pappas Christopher Parks Robert (Bob) Ruder Michael Staughton Julie Weihaupt Amanda Zinn Staff has included attendance records, possible questions and current board member lists for your review. STAFF RECOMMENDATION: Appoint three members to the CSE and 4 members to the VLMDAC 3. ITEM /TOPIC: A discussion of options for improvements and repairs at the Bald Mountain Underpass (15 min) PRESENTER(S): Gregg Barrie ACTION REQUESTED OF COUNCIL: Direct staff to proceed through the bid process with Option 3 with the understanding that the Council will have the opportunity to review the bids prior to approval of a construction contract. BACKGROUND: Repairs and improvements to the Bald Mountain underpass are proposed as part of the Frontage Road Shoulder Widening project scheduled for the spring of 2011. The underpass work was originally bid as a separate project in late summer 2010. The single submitted bid of $ 392,549 exceeded the project budget of $ 200,000, therefore the project was postponed. During the December 7 Town Council work session, Council requested an opportunity to review the project options and cost estimates. STAFF RECOMMENDATION: Staff recommends Option 3 as the best, long term design solution for accommodating pedestrian, bicycle and vehicular traffic through the Balkd Mountain underpass and recommends including Option 3 in the bid package for the Frontage Road Shoulder Widening Project. 4. ITEM /TOPIC: A work session to discuss amendmending the Contractor Registration process and review proposed Ordinance No. 3, Series of 2011, an ordinance amending Chapter 4 -7, Contractor Registration, Vail Town Code. (30 minutes) 1/4/2011 PRESENTER(S): George Ruther, Community Development Department Director ACTION REQUESTED OF COUNCIL: Engage in a worksession discussion with the Town staff on the opportunities of amending Chapter 4 -7, Contractor Registration, Vail Town Code and provide direction on potential next steps. BACKGROUND: The Town of Vail adopted contractor registration requirements in 1977 and amended those regulations once the following year. The contractor registration process has not been updated since 1978. The registration process is subjective, outdated, timing consuming and costly, the process needs to be amended. STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council supports the initiative to update the contractor registration process and instructs staff to return with an amending ordinance. 5. ITEM /TOPIC: Attachments: 1) Four Seasons Employee Parking Information 2) Greenport Sustainable Communities Inc. re: Greenport Economic Development Corridor 3) Lionshead Transit Center Pahse I and II Update 4) Sales Tax Update (15 min.) 6. ITEM /TOPIC: Matters from Mayor and Council (15 min.) 7. ITEM /TOPIC: Executive Session, pursuant to: 1) C. R. S. §24- 6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation Town of Vail v. WENK et al. Case number 08CV467; 2) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Lionshead Parking Structure Improvements. (30 min.) PRESENTER(S): Matt Mire 8. ITEM /TOPIC: Adjournment (4:15 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) --------------- - - - - -- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JANUARY 18, 2010 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Worksession for January 18, 2011: Sandstone Road /Casolar Right of Way Vacation Site Visit - George - 20 m in. 1/4/2011 Meadow Drive Loading and Delivery Site Visit - George - 20 min. Meadow Drive Loading and Delivery Discussion - George - 20 min. Ford Park Fields and Parking - Greg H. - 45 min. Villlage TH Zone District - Bill Gibson - 30 min. Resolution No. 23 VV TH District - Bill Gibson - 30 min. TimberRidge Update Discussion - George - 30 min. Evening Meeting for January 18, 2011: Comcast Franchise discussion - Matt Mire - 30 min. Sandstone /Casolar Right of Way Vacation - George - 30 min. Lightining Shelter Appeal Discussion - Bill G. - 30 min. Buildling Permit Fee Discussion - George - 30 min. Timber Ridge Rockfall Mitigation - George - 30 min. Meadow Drive Loading and Delivery - George - 20 min. Parking Sign Code Amendments - George - 45 min. EverVail /EPS followup - George - Attachment 5 min. Other Dates TBD: Red Sandstone Playground Update - Attachment - Greg Ford Park Master Plan Discussion - 2/1/11 - George - 30 min. Electronic Signs Policy Discussion - George - TBD Conference Center Funding Update - Kelli - TBD 2015 Championship Racing Opportunities - TBD - Stan - 30 min. Local Purchasing Preferences - TBD - Judy - 30 min. Resolution on Parking - TOV summer/VRI winter -TBD - Greg - 30 min Recognition of Howard and Cathy Stone/Vail Jazz Foundation - TBD - Dick Cleveland - 5 min. Historic /Landmark Preservation Discussion - July 2011/TBD - George - 30 min. 1/4/2011 ITL1 oil VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 4, 2011 ITEM /TOPIC: DRB /PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: December 15, 2010 DRB Meeting Results December 27, 2010 PEC Meeting Agenda - Meeting Cancelled 1/4/2011 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING December 15, 2010 f�lYo Counci l Chambers f�lY 75 South Frontage Road - Vail, Colorado, 81657 Holiday Luncheon 1:OOpm PROJECT ORIENTATION 2:OOpm MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Pete Dunning Brian Gillette Rollie Kjesbo Libby Plante SITE VISITS 1. Greenauer Design Group — 12 Vail Road PUBLIC HEARING — TOWN COUNCIL CHAMBERS 3:OOpm 1. Greenauer Design Group DRB100622 / 5 minutes Rachel Final review of a sign program and sign application (business identification) 12 Vail Road/ Lot N, Block 5D, Vail Village Filing 1 Applicant: Greenauer Design Group, represented by Kaili Chipman ACTION: Approved MOTION: Gillette SECOND: DuBois VOTE: 5 -0 -0 2. Solaris Skate Shop DRB100621 / 5 minutes Bill Final review of sign application (business identification) 141 East Meadow Drive /Lot P, Block 5D, Vail Village Filing 1 Applicant: Solaris Metropolitan District, represented by Suman Architects ACTION: Approved MOTION: Gillette SECOND: Kjesbo VOTE: 5 -0 -0 CONDITIONS: 1. The aluminum letters shall have a brushed finish to match the Bol sign. 2. The sign bracket shall be a dark bronze color. 3. International Milling LTD DRB100608 / 5 minutes Bill Final review of new construction (new single - family residence) 994 Ptarmigan /Lot 3, Block 4, Vail Village Filing 7 Applicant: International Milling LTD, represented by Berglund Architects ACTION: Approved MOTION: Gillette SECOND: Plante VOTE: 5 -0 -0 4. West Vail Fire Station DRB100617 / 5 minutes Bill Final review of change to approved plans (siding material) 2399 North Frontage Road West/Vail Das Schone Filing 1, Resubdivision of Tract D Applicant: Town of Vail, represented by Mark Miller ACTION: Approved 1/4/2011 Page 1 1 -1 -1 MOTION: Gillette SECOND: Plante VOTE: 5 -0 -0 5. Lionshead Auxiliary/Welcome Center DRB100620 / 30 minutes Warren Final review of change to approved plans (tower) 395 South Frontage Road West/Vail Lionshead Filing 1, Block 2, Lot 1 Applicant: Town of Vail, represented by Tom Kassmel ACTION: Approved with conditions MOTION: DuBois SECOND: Plante VOTE: 3 -2 -0 (Gillette, Kjesbo opposed) CONDITION(S): 1. The applicant shall utilize the tower design as depicted on Sheet A -200 dated December 10, 2010, showing the spring point of the sloped rake raised one foot from the previous design dated November 29, 2010. STAFF APPROVALS Boymer Residence DRB100576 Rachel Final review of changes to approved plans (bedroom) 1817 Meadow Ridge Road, Unit 6 /1-ot 21, Buffehr Creek Subdivision Applicant: Robert Boymer Vail Mountain View Residences DRB100591 Bill Final review of a sign (business identification) 434 South Frontage Road /Lot 1, Resub. of Block D, Vail Village Filing 5 Applicant: Vail Mountain View Residences, represented by Michael Sousa Burton DRB100592 Rachel Final review of a sign (business identification) 244 Wall Street/Lot C, Block 5C, Vail Village Filing 1 Applicant: Burton, represented by Cody O'Kelly Bighorn Park DRB100601 Bill Final review of a minor exterior alteration (stream bank stabilization, pond outflow) Meadow Drive & Juniper Lane /Unplatted Applicant: Town of Vail, represented by Greg Hall Oliver Residence DRB100605 Bill Final review of changes to approved plans (exterior lights) 3977 Lupine Drive /Lot 1A, Block 1, Bighorn Subdivision 1S Addition Applicant: Todd Oliver, represented by Rob Thomas O'Conor Residence DRB100606 Rachel Final review of a minor exterior alteration (windows) 2014 Gore Creek Drive /Lots 41, 42, 43, Vail Village West Filing 2 Applicant: Thomas O'Conor, represented by Holly Proctor Allegheny Associates LLC Residence DRB100609 Warren Final review of a minor exterior alteration (re -roof) 1402 Moraine Drive /Lot 1, Dauphinais- Moseley Filing 1 Applicant: Allegheny Associates LLC, represented by Dave Edwards 1/4/2011 Page 2 1 -1 -2 Harvey Residence DRB100613 Rachel Final review of change to approved plans (fire pit) 1418 Vail Valley Drive, East Unit/Vail Valley Filing 1, Block 3, Lot 19 Applicant: Luis Harvey, represented by Jay Nobrega The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. 1/4/2011 Page 3 1 -I -3 PLANNING AND ENVIRONMENTAL COMMISSION December 27, 2010 O 1:OOpm W TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 Meeting Cancelled The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published December 10, 2010, in the Vail Daily. Page 1 1/4/2011 1 -2 -1 ITL1 Oil VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 4, 2011 ITEM /TOPIC: Interview interested applicants for the Commission on Special Events (CSE), and the Vail Local Marketing District Advisory Council (VLMDAC). PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Interview each interested applicant at the work session and appoint three members to the CSE and four members to the VLMDAC for two year terms each. BACKGROUND: VLMDAC: The mission of the VLMDAC is to strengthen the area economy by attracting visitors to Vail in the May to October time frame. Per C.R.S. 29 -5 -111 General powers of district. (1)(g) All applicants must be 'owners of property within the boundaries of the district," which includes by definition corporations or entities which own property "within the boundaries of the district." Should an entity be appointed to this advisory council, it would then be up to that entity to appoint its designee. Additionally, owners of "taxable personal property" will be considered for appointment. The Town received six (6) applications for the vacancies. Two applicants are incumbent members of the VLMDAC (noted by asterisks below). The Council needs to interview each applicant at the work session and then appoint four applicants to the Vail Local Marketing District Advisory Council at the evening meeting. The applicants are as follows: Patricia McNamara Beth Slifer* Doug Smith Adam Sutner* (Vail Resorts representative) Skip Thurnauer Mia Vlaar CSE: There are currently three vacancies on the CSE. The Town received fifteen (15) applications for the vacancies. Two applicants are incumbent members of the CSE (noted by asterisks below). The Council shall interview each applicant at the work session and then appoint three applicants to the CSE at the evening meeting. The applicants are as follows: Cali Adkisson Amy Byers -Holm Sounia Chaney Carl Colby Joyce Gedelman -Viers Mary Isom Amanda Jensen* 1/4/2011 Meggen Kirkham* Dan McNutt Beth Pappas Christopher Parks Robert (Bob) Ruder Michael Staughton Julie Weihaupt Amanda Zinn Staff has included attendance records, possible questions and current board member lists for your review. STAFF RECOMMENDATION: Appoint three members to the CSE and 4 members to the VLMDAC ATTACHMENTS: Memo for CSE VLMDAC appointments 010411 010411 VLMDAC Applicants VLMDAC Attendance Totals Suggested Questions for VLMDAC 2010 VLDAC Board 010411 CSE Applicants CSE Attendance Chart Suggested Questions for CSE CSE Members 2010 1/4/2011 MEMORANDUM TO: Town Council FROM: Lorelei Donaldson DATE: December 30, 2010 SUBJECT: Appointment of members to the Commission on Special Events (CSE) board and Vail Local Marketing District Advisory Council (VLMDAC) There are currently three vacancies on the CSE and four vacancies on the VLMDAC. The Town received fifteen (15) applications for the CSE; and six (6) applications for the VLMDAC. Incumbent members of the CSE and VLMDAC are noted by asterisks below. It is requested that the Town Council interview each applicant at the work session and then appoint three applicants to the CSE and four applicants to the VLMDAC at the evening meeting. The applicants are as follows: CSE: VLMDAC: Cali Atkisson Patricia McNamara Amy Byers -Holm Beth Slifer* Sounia Chaney Doug Smith Carl Colby Adam Sutner* (VRI) Joyce Gedelman -Viers Skip Thurnauer Mary Isom Mia Vlaar Amanda Jensen` Meggen Kirkham* Dan McNutt Beth Pappas Christopher Parks Robert (Bob) Ruder Michael Staughton Julie Weihaupt Amanda Zinn I have enclosed an attendance summary for the CSE and the VLMDAC for your review as well as suggested possible questions to ask the applicants. The Town Council needs to appoint a total of three members to the CSE and four members to VLMDAC. 1/4/2011 2 -1 -I lonnennlp Retort of Vail November 23, 2010 To: Vail Town Council Atterntion Lorelei llonaldson l ONN11 Clerk My name is Patricia 'McNamara and [ would very much like to serve on the VI NID AC. I have lived in Vail si nce 1985 and I am happy to say that I have spent the last 27 fears working at the Sonnenalp Resort of Vail under the management of Mr. Johannes Facsslcr. The Sonnenalp has requested that I apply as a designee of the resort. I will be representing the Sonnenalp, not myself as an individual. on the Advisory Council, I know it is rare in my industry to have stayed with one company for my entire career in the hospitality industry, but this is what also makes the unique. Ilue to the duration ofmy time at the Sonnenalp, 1 have had the opportunity to work in many departments and positions. including. sales manager, reservations agent, and public relations and marketing director. My involvement in these various positions has allowed me to live and breathe Vail. I understand that this valley is a place for many guests to fulfill their passions. whether it's skiing and snow shoeing in the winter or golfing, and biking in the summer. Moreover. I understand what it takes to market other important areas of interest such as retail, restaurants and spa. The connection between heads in beds and these other valuable sources of reventic are all of high importance to a guest overall experience in the Vail Valley. It is not just important to fill our bed base but equally important that guests find the Vail Valley rich of wonderful 1«od and beverage v enues, retail choices from clothing to activity equipment and enjoy the comfort of our many spas. I also represent the more independent type of lodge or hotel: with no affiliation to a chain o r name brand. I he Vail Valley has manv hotels and lodges that are similar to the Sonnenalp. not only in size but to mark ctlni? efforts. We are small but cf'Itcli�c in our marketing ideas of ways to bring guests to Colorado. The Sonnenalp has been in the Vail ValloN for more th an 30 years and is nrnud in have serve -d our i'omr'ivnliG in n any areas such as our Sonnenalp Doundation, our yearly cancer golftaurnament. and the hosting, of our bicycle classic t«r more than 20 years. I am confident that my combination of'practica[ work experience and solid educational experience has prepared me to make a valuable contribution to the Advisory Council. I received my college degree from t h e University o Northern C olorado in 1985. Due to the Iact that I was raised in a militarN family. [ spent many years in Germany and was , i%ren the opportunity to speak Gcrman and Drench. This exposure to a vast amount of erillural diversitN. has certainly leant itsell'on morc than one occasion. l sat on the board nHISMAI as treasurer in the late 90's and also served as president o I'D estinatiurl Colorado J`6 r a 2 year term fro in 2007 -200 [ am currcntIv finishing my 2 year (ern for that organization as past president, where 1 have been instrumental in implementing `7t�Ixadin�Sma11`TTulefs tt "+d 'r � 1 :�' F {r ,.,rl • t✓� � k� I �, - l ,ti 1 I,rif i i, � 1 ; � -�r ,- r. ',�, ",t.. °s: "lr i r�r r .����•, �ir�rrrn,rF� r ox3r rn�n ' �ui�nc•nrF� c �xn programs such as creating a group direct mail piece and rebuilding ofthe v<ebsite to hilly achieve our goal: bringing more group business to our state. Over the years, I have dedicated a good tnnount oftitnc in promotiti- Vail as the ideal resort destination. My mission has always been to sell Vail and the Sonnenalp. not the resort alone. i have had the opportunity to travel world -wide to sell Vail and I understand how other similar resort areas do business. I eery much enjoy presenting, ideas: whether realistic or dreamlike, because this helps a committee to find programs that may and can work regardless of the restrictions that Nye sonictimes place on nevN projects. Of course new programs take tintc to massage and grokN and become successful on their own. I lowever, my passion and patience allow me to stay the course. When I begin a project, 1 see it through from start to finish. In summary, alter spending nearly 30 years in Vail, I can easily view the Vail Valley as a whole and sell all of its components, such as lodging. activities, and food and beverage outlets. For a better phrase, I like to think o I'm yscI f as VaiI's ambassador dtic to my passion for our valley and love ofmy job. I would be happy to arrange a convenient time when "c may speak further to discuss my background in relations to the !ldvi, Council's needs. I have also attached a list of references. Thank you ti your time and consideration. ■ Summary of Patricia McNamara 30 Year experience marketing Vail and the Sonnenalp Resort * Extensive experience in marketing- and sales for group. Medical. International and Leisure Travel n Broad range o1'responsibilities from hotcI reserNations. food and beverage. spa, events Creative. budget maximizing emphasis as a smaller, independent resort u Involved and knovvii in the Vail lod-ing and resort community a l,ffective committee participant I ISMAJ, Destination Colorado past president o !riven and passionate about what sets Vail apart My contact information is as follows. Patricia McNamara Sonnenalp Resort of Vail Director of Sales and Marketing 20 Vail Read Vail. CO 81657 W 970 -479 -5434 C: 970-331-9537 F: 970 -479 -5422 1/4/2011 2 -2 -2 Rl ?11"RI'NC'E:S FOR PATRICIA MCNAMARA Janic McCullough Executive Director Destination Colorado 303- 238 -3446 Johannes Faessler Owner. General ;Manager Sonnenalp Resort of Vail 970 -479 -5470 Theron Gore Owner Eagle Rivcr Associates 970- 340 -2534 Cindy Nelson Owner I fcre2helpVail 970-376-3636 Oliver Nunncnmachcr General Manager One Willow Bridge Road 970-477-4111 1/4/2011 2 -2 -3 November 12, 2010 Vail Town Council Town of Vail 75 South Frontage Road Vail, CO 81657 Dear Council Members. Please accept this as my application to renew my service on the VLMDAC for 2011 and 2012. 1 have served as chair of this advisory council in behalf of the VLMD for S years. In 2009 and 2010, in response to economic changes, we shifted our identity from ❑ luxury destination to the nest resort for pursuit of personal passions in outdoor recreation, fitness, wellness and culture. We have had ❑ positive result, better than our mountain resort competitors. We have expanded our efforts to forge partnerships with expert professionals who are interested in bringing their particular programs and customers to Vail. We have worked with Genesis to identify tools for promoting the Vail brand. We have blended digital marketing techniques with traditional marketing. You, the Town Council acting as the VLMD have approved our general shift in strategy to more robust digital activity, more emphasis on destination and international marketing and growing group business via pursuit of partnerships in the fields of recreation, fitness and wellness. In almost every year since I have been chair Vail has out performed our competitors in occupancy and sales tax collections. I believe our current strategy will be stronger than previous years and I hope to be re- appointed to help shepherd the strategy and brand building to fruition. Sincerely, Beth Slifer BSlpb 1/4/2011 2 -2 -4 Extraordinary people- Extraordinary care Vail Valley Medical Center WWW.YVMC.COM December 9, 2010 PO Bnx I i39. VW. CO 81658 le{ 910 -477 -5177 Fax 9/0 -47] -4055 Ms. Lorelei Donaldson Town Clerk Town of Vail 75 S. Frontage Road Vail, Colorado 81557 Dear Lorelei, I am writing to offer to serve on the Vail Local Marketing District Advisory Council. As a newcomer to Vail, I am currently employed at the Vail Valley Medical Center as the VP for Marketing and Development. The hospital has been a strong economic driver for Vail for nearly 50 years. We are very interested in being a part of the Town of Vail's future and hope that we can make some additional impacts both short and long -term that will be positive. As far as my background, I have held positions primarily in healthcare development and marketing for more than 30 years in Salt Lake City, Pittsburgh and Baltimore. We have been visitors to the Vail Valley since 1998 and have enjoyed the fruits of everyone's dedication and commitment to making Vail a prosperous mountain community. I'd like to give back to what is truly a remarkable place, in any way I can, and hope that my experience will be of some value when combined with the tremendous expertise that I know already serves on the council. My wife, Jan, and I are very involved in the numerous outdoor activities and have taken part in many of the wonderful events that are so much a part of the Vail winter and summer scene. It is impressive to see how strong the Vail brand is around the world. No doubt, much of this success is due to the work of the people who serve on the council. Thanks for any consideration that might be given to my application. 5ince,r.ely, / ,7 �rbouglas jt §mith, FAFIP Vice President of development & Marketing Vail Valley Medical Center 1/4/2011 2 -2 -5 Town of Vail Lorelei Donaldson Town Clerk December 10` 2010 Re: Applications for Vail Local Marketing District Advisory Council (VLMDAC) position Dear Lorelei This confirms my intention to serve another term as the Vail Resorts representative on the Vail Local Marketing District Advisory Council. My resume outlining my qualifications is enclosed. Thank you very much for your consideration. Kind regards, Adam Sutner 1/4/2011 2 -2 -6 ADAM M. SUTNER 15020 rAMMERLANE • WAYZATA. MINN. 553-91 • 6 1 2-423-2326- ASU1NER0aCc7MCAST NF_[ PROFESSIONAL Executive Manager with record of high achievement in high performance environments PROFILE Comprehensive personal skill sets. crass functional and vertical leadership, effective strategy planning and execution, all aspects of communications, product development and positioning, commercial strategy/sales analysis and on target budget management Extensive leadership experience in both industry and agency environments in and across U.S., pan-European, and global markets Personal strengths: bold strategic thinking, brand development and insight, breakthrough communications, persuading and influencing at the board level, innovation, generating organizational impact and creativity, hands on leadership and team /personnel development • Sector experience: power sports, automotive, pharmaceutical, technology, mens fashion, packaged goods, recreation EMPLOYMENT Polaris Industries, Medina, Minn. HISTORY S x S Oivi.sion Marketing Manager, January 07 — Present Corpc)rarc ,War•keting .Ilanager, February 04 — December 06 Recruited from Polaris' Advertising agency to add weight to cross functional, cross organizational leadership in marketing initiatives. As Corporate Manager, led a team of five direct reports, responsible for Brand Development, Retail Marketing Strategy, Retail Research, Barter and Corporate Trading, Dealer Co- operative Marketing (at $20 million the largest marketing budget in Polaris by a factor ofthree), and management ofall centralized marketing services including Event Management, Consumer Research, Partnerships and Licensing. Ownership of principal Ad Agency relationships; in Q4 '06 led successful process to integrate from three disparate agencies down to one, saving the organization $2 million plus in fees while expanding and improving the quality and ]eves of services. In January 2007 was promoted to the S x S Division Marketing Manager role, reporting to the General Manager. The S x S division is Polaris' fastest growth business, with projected '08 revenue of 5660 million, $ I70 million operating profit, 60,000+ -plus unit volume, and number one market share position in a category growing at more than twenty percent annually. Corp Marketing ilighlighis • Redefined company's retail marketing strategy by creating annual consumer promotion events strategy. All business units and eighty percent of independent dealers participated driving 18 percent -plus sales lift during event periods • Measured, restructured and streamlined all agency relationships with rigorous review process. Transitioned three AOR's including advertising and media, direct, and deaterltrade marketing Built Consumer Insight tools adding on -line focus groups, web -based surveys, consumer panels and early stage new product clinics driving research use and spending twenty -five percent -plus year on year S S Murkeling Highlights Managed all aspects of the S x S marketing and advertising; combined spend of $12 million annually - Responsible for the most effective new product launch in Polaris history, the RANGER R7.R which achieved a scarcity position and an average 30 -day rate oftravel • Managed the RANGER brand to a dominant position on all effective consumer measures: Awareness, familiarity, Opinion, Consideration and Intention Part of team that moved the brand from number three market share to a leadership position 1/4/2011 2 -2 -7 AD AM M. S UTNER CONTINUED MartinlWilliams Agency, Minneapolis, Minn. Vice President, Management Supervisor December 02 — February 04 Managed the Polaris Industries Account and member of Agency Executive Management team and primary agency New Business Development Executive Supervised account team of eight, and broader inter - disciplinary team of forty -plus Responsible for Polaris account P &L ($3.5 million), and led successful new business pitch to secure Polaris Industries Retail account ($2.0 rnillion -plus in revenue) PeoplePC Europe Ltd., Paris, France, London, England Vice President Markelrng - Europe, May, 2000 July, 2002 PeoplePC was a technology start -up. PeoplePC developed, implemented and managed digital connectivity programs for large corporate enterprises, commercial enterprises and other channels. Launched in March 1999 in the U.S., the company entered the European market in May 2000, and established operations in the UK, France and Germany. PeoplePC was publicly traded on the NASDAQ. See ti %"_�� .Lcoplepc.com • Overall responsibility for European marketing activities, member of executive management team, brand development, communications/PR and corporate positioning Helped pitch and win the Vivendi- Universal NetGencr(5')uon program, at £200 million turnover (Immediate involvement included operational and project management of the development and deployment phases of the project; entirely in France) Responsible for commercial activities including product strategy and development; commercial strategy; creation of back -end revenue streams; partner /affiliate relationships; lead generation process design; customer support strategy; downstream CRM activities; packaging and member messaging (on and off -line) Significant achievements included development of PeoplePC brand into UK/French market leader in awareness and brand saliency measures, launch of three separate c- Commerce environments in two countries, development of back -end applications strategy and products (principally e- Learning, F -HR and internal Communications), repositioning of PcoplePC to quickly penetrate the emerging 132E market particular to the UK, and launch of the largest web - based c- learning deployment in UK history Clients included; Vivendi - Universal, Ford Motor Co., Virgin Atlantic, Sainsbury's, BT, Powergen, BASF, Sodexho, Severn Trent, Budgens and Countrywide Assured Group T13WA Chiat /Day Inc., Amsterdam, Netherlands, Brussels Belgium, Melbourne, Australia, New York, Los Angeles, San Francisco, Denver Group Director Nissan EuropelMiddle East, May, 1998 — Aptil, 2000 (Amsterdam) Managed European client headquarters agency operation. Development and execution of all communications activities (national and pan- European). Principal agency contact for Nissan Europe Marketing Department and senior management. In Q1 2000, agency revenue and remit more than doubled through appointment of TBWA as agency of record for AtL. BtI„ media and brand event activities. Managed restructure of agency organization and business model from de- central to centralized framework, driven by a re- staging of the Nissan brand. Reported to agency European president. Concurrently, TBWA was appointed global agency of record for Nissan. Responsible for European I' & L, and all personnel decisions. Overall group management responsibilities included; Pan- European brand strategy development, model positioning and introductions Creative development: AtL, BtL and model brochures for 31 countries N13 — Led successful agency pitch for Nissan Middle East (GCC) consolidated Nissan account. Management of Middle Faster17, placed under the purview of Nissan Europe operation. Established joint Dubai/European account operating structure 2 -2 -8 ADAM M. SUTNER continued lnlernrrtional Grrup I Xre, •lor. Nfq) -, 1996 — :Llari1, 1998 (Brussels) Established and managed agency international division, an independent unit of TBWA Brussels. Primary client Novartis was world's largest pharmaceutical company and 14th largest global corporation. Reported to Agency European President Pitched won, structured, staffed across Europe, two separate divisions of Novanis; Consumer Health Products, Animal Health Products Group Director Nissan Australia, January, 1996 — May, 1996 (Melbourne) Febniary -.%1ay 1996 spent on assignment with '1 B%XrA Melbourne, Australia, Leadership of successful agency pitch for Nissan Australia business (S20 million billings). Dutics included securing early client relationship, structuring, staffing agency- resource and executing initial campaigns. General Manager — , Nissan Regional ,4larkering, Feb., 1994 — May, 1996 (New York) Management Supervisor— .NissanlInjiniti, Nov., 1991 — Feb., 1994 (Los Angeles, San Francisco) Account Supervisor — .Nissan'lnfrniri, June, 1988 — Nov., 1991 (New York, Denver, Los Angeles) Scali, McCabe, Sloes, Inc., New York, N.Y. Account Supervisor — Volvo North America, August, 1989 — Nov., 1989 Arnmirati & Puris, Inc., New York, N.Y. Associate Media Director — B?VfW Alorlh,4merica, Jan., 1987 — May, 1988 Wells, Rich, Greene, Inc., New York, N.Y., Chicago, 11. klcdia Planner, AE- — Procter rf Gamble, ,Midas Muffler Corp, March, 1984 — Jan., 1987 EDUCATION Columbia University, New York, N.Y. - 1984 Bachelor of Arts Degree — Political Science and Art History AAAA Executive Leadership Program Graduate, Santa Monica, Cal. - 1995 Firefly Communications — `Handling The Media' Immersion Training Program London, England - 2001 Polaris Leadership Development Program — Polaris, Medina, Minn. - 2005 PERSONAL Reading, art, travel, skiing, soccer and rugby. Have lived across the U.S., Canada, Mexico and abroad including Melbourne, Brussels. Amsterdam, London, Paris, Dubai. Spent a year living, working and skiing the back country in Chamonix, France. Former professional soccer player and have played internationally at numerous levels. Conversational Spanish; verbal and written. REFERENCES Available upon request 1/4/2011 2 -2 -9 Lorelei Donaldson From: Skip <skipeiieen @aoi.com> Sent: Friday, December 10, 2010 135 PM To: Lorelei Donaldson Cc: kmcdonal @vailgov.com Subject: Bacground & introduction VLMDAC Attachments: VLMDAC_November 2008_public_notice.pdf Lorelei, As noted in the attached document, I am interested in applying for a position on the Vail Local Advisory Council. I recently retired and am looking forward to spending more and more time in Vail. Attached is a brief summary of my work background. Please don't hesitate calling or sending out an email if you have any questions. Thanks, Skip 1/4/201 2-2-10 Skip Thurnauer 4284 B Columbine Dr, Vail, CO 81567 Home Phone. 970- 477 -4744 Cell: 630- 728 -6630 1 am pleased to have an opportunity to introduce myself and to being considered as a candidate for the Vail Local Marketing Advisory Council {VLMDAQ. We have been visitors to Vail far many years and property owners the last six years. What began as ski vacations matured into a year -long relationship with Vail, Summer and fall visits expanded our Vail experience to include hiking, biking, horseback riding, tennis, canoeing, rafting, family reunions, golf, music festivals, and much more. The focus on the May to October time frame was what piqued my interest in applying for this position. Recently retired, my professional background includes over 35 years of sales, marketing and advertising experience. Most of my career has been in healthcare, working with pharmaceutical, medical device, and nutritional companies, as well as hospitals and healthcare systems. My career began with Pfizer Pharmaceuticals where I held positions in sales and marketing. After a decade at Pfizer, I joined a Chicago- based, privately owned healthcare advertising agency that was subsequently acquired by McCann Erickson Worldwide. At McCann Healthcare, I supervised the Agency's largest client and headed the client services department, before assuming the position of Executive Vice President, Managing Director. I took a brief sojourn from advertising to help a "pre - internet" communications company, Whittle Communications, launch an interactive video network to physicians. As Executive Vice President, Director of Marketing, I helped develop the marketing strategy for the Medical News Network and the expansion of services to sponsors, pharma companies, and their targets, physicians. An opportunity to became a partner in a privately owned NJ ad agency brought me back to the advertising business with Blunt Hann Sersen. At BHS I headed client services and developed strategic partnerships for interactive communications/internet and Hispanic marketing. McCann Erickson asked me to rejoin their network as President, General Manager of Torre Lazur McCann Chicago, enabling us to move back to Chicago and reconnect with old friends. When McCann consolidated operations on the east coast, I moved to EuroRSCG where I subsequently became General Manager. The summary above describes a nearly 40 -year career in marketing and advertising. While my specific focus was healthcare, my responsibilities involved helping clients solve problems, position their products and companies, and develop strategies for growth. In addition to my professional activities, I served on the board of the Committee of 100, a grass roots community organization in Hinsdale, Illinois, was the Chairman and board member of the MHMA, a Midwest marketing and advertising association, and was a leader in church and scouting organizations. This background, along with ourfamily's year -round experiences in the Vail valley, would make me an ideal candidate for the VLMDAC. I am a graduate of Miami University in Oxford, Ohio with an undergraduate business degree and an MBA. Thank you for considering my application, Regards, Hugh "Skip" Thurnauer 1/4/2011 2 -2- 11 December 7, 2010 Attention Lorelei Donaldson, Town Clerk Town of Vail 75 South Frontage Road West Vail CO 81657 Dear Town Council Members, I would like to be considered for reappointment to the Vail Local Marketing District Advisory Council. Below are some highlights of my work: • I have served on the VLMD Advisory Council since December, 2008. • In 2002 I was a board member for a brief time while employed by the Vail Valley Foundation, before I had to recuse myself. This was due to a change in employment which resulted in my becoming a vendor to the VLMD in my new position with Resort Technology Partners. My experience in marketing Vail spans 23 years, beginning with my initial position with John Garnsey at the Vail Valley Foundation, working on the 1989 World Alpine Ski Championships. ■ In 1992 I became director of international marketing and sales for Vail Associates, where I was responsible for marketing and sales outside the United States, initially for Vail and Beaver Creek, and later adding Keystone and Breckenridge. • In 1998 my family moved to Wellington, New Zealand where I worked for Vail Resorts on a contract basis as marketing representative in Australia and New Zealand. • When I returned to Vail in 2000 I rejoined the Vail Valley Foundation and was responsible for marketing and public relations until October 2002. In 2002 I was recruited by Resort Technology Partners for sales and marketing, which gave me a deeper and broader understanding of the interactive medium as a marketing and communications tool. • Since 20071 have been the executive director of the Vail Jazz Foundation, where I oversee all marketing and operations for this non - profit organization which presents the annual Vail Jazz Festival and educational programs for youth in Eagle county. • As a sample of my marketing leadership, the Jazz Festival results. ■ In 2o10 while individual donations to the Foundation were down significantly, ticket and pass sales for the 2010 Vail Jazz Party grew by x00% over 2009, sponsorship revenue doubled, and attendance at our festival was up across the board by approximately 20%. Attached is my resume. I look forward to answering any questions you may have about my work with the board and to continue serving, Tha Par Mia P.Q. Box 4121 Vail, CO 8166$ 1/4/2011 2 -2 -12 MIA VLAAR To provide strategic leadership in marketing and communications, support business development, and generate demand for Vail Summer. STRATEGIC MARKETER Strategic marketer: branding, advertising, communications, development and new media. Marketing team manager, coordinator and driver of cross organizational teams. Goal- oriented, driven self starter with entrepreneurial, corporate, and international experience. CONNECTED AND COMMITTED TO COMMUNITY Passionate 22 year Vail Valley resident. v' Member of Vail Local Marketing District Advisory Council (2008 - present), Vail Economic Advisory Council (2009 - present) and Lionshead Merchants Association Board (2008 - present), MARKETING & COMMUNICATIONS STRATEGIST Executive Director, Vail Jaz Foundation October 2007 - present • Create and execute marketing plan, including targeting & messaging, advertising, ecommerce, promotions, direct marketing, ticket sales, development and sponsorship sales and fulfillment. ■ 2010 marketing plan resulted in 100% increase in ticket revenue, 100% increase in sponsor revenue, and 40% increased in attendance over 2009. ■ Launch and manage website, social media. Increased email database records by 100 %. ■ Bid out and manage agency relationships including print, web, radio, television, public relations. ■ Work with Vail Summer Marketing $1.9 million budget to maximize exposure for Vail Jazz and strengthen Vail "Like Nothing on Earth" brand using Jazz as a key messaging component. • Perform market research, track and analyze ROI, modify to improve campaign effectiveness, ■ Report and present results to stakeholders including Foundations, sponsors, donors and community. Marketing Director, Vail Valley Foundation July 2001 - October 2002 • Developed and launched marketing and public relations plan, including print, radio, television, video and interactive media for VVF. • Initiated and strengthened branding of VVF events with 'Project of the Vail Valley Foundation' and standardized brand usage. • Negotiated media relationships including print, web, radio, television, public relations. • Marketed ticketed and free events including Vail International Dance Festival, World Cup Races, American Ski Classic, Mountain Bike Championships, concerts, World Forum, Vilar Performing Arts Center, and many more. • Conceptualized and managed first edition 'Year in Review' annual report. (see sample). • Perform market research, track and analyze ROI, modify to improve marketing effectiveness, International Marketing Director, Vail Resorts July 1992 - Jan. 1997 • Conceptualized and executed strategic marketing plans in 12 key foreign markets Created marketing collateral in Five languages and distributed in 20 countries. • Established market presence in Germany, resulting in doubling of German visitors in four years. • Created innovative partnership programs with airlines, wholesale, retail travel trade, media, ski retailers and lodging community to strengthen brand awareness and sales to Vail Resorts. • Perform market research, track and analyze ROI, modify to improve campaign effectiveness, • Member of management committee, supervised three sales managers and managed four in- market professionals, contract labor for specific promotions and events. inia'% lair «,yahor xoni Phone 970.376.38111/4 /2011 PO Box 4121 Vail, CO 81658 2 -2- 13 Marketing Executive, Australia/New Zealand July 1998 - July 2000 • Created and executed marketing plans with strategic partners including airlines, travel wholesalers, Ski retailers, resort, lodging, and service providers to increase visitation to Vail Resorts. • Developed and implemented innovative marketing campaigns to increase visitation and maximize revenue per customer for Vail Resorts and other clients. ■ Perform market research, track and analyze ROI, modify to improve campaign effectiveness. BUSINESS DEVELOPMENT PROFESSIONAL Senior Sales Manager, Resort Technology Partners October 2002 -2007 • Exceeded annual sales target of $1 M in 2007, doubled annual revenue contribution target in 2006. • Completed sales training and web marketing continuing education courses. • Identified, targeted and captured new customers, market segments, and revenue streams. • Conceptualized, sold and managed delivery of web design and development projects. • Managed 150+ client relationships with innovative web marketing solutions, up sell and cross sell across product lines and new technology. Development Director, Vail Valley Foundation July 2000 - July 2001 • Contributed to completion of $9 million capital campaign for reconstruction of Ford Amphitheater. • Managed development staff of three, P&L for $2.4 million membership budget. • Managed fundraising events including Black Diamond Ball, American Ski Classic Gala. • Created innovative programs to increase donor revenue including initial VVF grass roots campaign. Development Director, Family Learning Center January 1997 - June 1998 • Successfully executed $5 million capital campaign in 18 months working with dedicated board, pastor, parish staff, and Denver Archdiocese. • Created and executed marketing public relations plan for charitable giving campaign. • Provided administrative direction for pledge fulfillment: managed donor and community relationships. RELEVANT EXPERIENCE Former Chair, St. Clare of Assisi Advisory Board: Provided parent direction on school policy. East West Partners: Provided administrative and project management support to executive team. Young Presidents' Organization (Y PO): Assistant project manager, 1990 St. Moritz Family University, a one -week $1.25 M conference for YPO members and their families. 1989 World Alpine Ski Championships: Project manager, provided administrative and organizational support to championships, working with national teams, board, volunteers. American Security Bank: Customer service representative in international division serving multinational corporate subsidiaries in Washington, D.C. area. QUALIFICATIONS ■ Georgetown University, Washington D.C., Bachelor of Science, German, Business. ■ German fluency. French proficiency. Certificate in Business German (Goethe Institut 1986). ■ Former resident of Germany (2 years), New Zealand (2 years), traveled extensively. • Microsoft Word, Excel, Powerpoint. Visio, Filemaker Pro, ACT, Twitter, Facebook, MySpace. RL•AhRL•NCES' PRO VIDLD UPON R1 QUF3'T imm laaf.(d vabi- m.con) Phone 974.376.38111/4 /2011 PO Box 4121 Vail, CO 81658 2-2-14 Vail Local Marketing District Advisory Council Meeting Attendance Summary 2002 Mar. Apr. May June July Aug. Sept. Nov. Dec. ATTENDED Beth Slifer YES YES YES YES YES YES YES YES YES 9 out of 9 Bob Llewellyn NO NO NO YES YES YES NO INO NO 3out of Chris Jarnot YES YES YES YES YES YES YES YES YES 9 out of 9 Christine Werner N/A N/A NO YES YES YES YES YES YES 6 out of 7 Greg Moffet YES YES YES YES YES YES YES NO YES 8 out of 9 Kenny Friedman YES YES YES NO YES NO NO NO YES 5 out of 9 Kelli McDonald N/A N/A YES YES YES YES YES N/A N/A 5 out of 5 Mia Vlaar N/A N/A YES YES YES YES YES N/A N/A 5 out of 5 Pam Stenmadc YES YES YES YES YES YES YES YES YES 9 out of 9 Sally Hanlon YES YES YES NO YES YES YES YES YES 8 out of 9 Steve Rosenthal INO INO IYES IYES IYES IYES IYES IYES 1 7 out of 9 2003 Jan. Feb. Apr. May June July Aug. Sept. Oct. Dec. ATTENDED Beth Slifer NO YES YES YES YES YES YES YES YES YES 9 out of 10 Bob Llewellyn YES YES NO NO YES YES YES NO NO NO 5 out of 10 Chris Jamot YES YES YES YES NO YES NO YES NO YES 7 out of 10 Christine Werner YES YES YES YES YES YES YES NO NO YES 8 out of 10 Greg Moffet YES YES YES YES YES YES NO YES YES YES 9 out of 10 Kenny Friedman YES NO YES NO NO YES NO YES YES YES 6 out of 10 Pam Stenmadc YES YES NO YES YES YES YES YES YES YES 9 out of 10 Sally Hanlon NO NO YES NO NO YES YES YES YES NO 5 out of 10 Steve Rosenthal YES YES YES YES YES YES YES NO YES NO 8 out of 10 2004 Jan. (1) Jan. (2) Feb. Mar. Apr. May June July SeP1. Oct. Nov. ATTENDED Beth Slifer YES NO YES YES YES YES YES YES NO I YES YES 9 out of 11 Bob Llewellyn YES YES YES NO NO NO NO YES YES NO NO 5 out of 11 Christine Werner YES YES YES YES YES NO YES YES YES YES YES 10 out of 11 Greg Moffet YES NO NO YES YES YES YES YES YES YES YES 9 out of 11 Kenny Friedman YES YES NO YES NO YES YES YES YES YES YES 9 out of 11 Pam Stenmadc YES YES YES YES NO YES YES YES YES YES YES 10 out of 11 Steve Rosenthal YES YES YES YES YES YES NO YES YES YES YES 10 out of 11 Andrew Karow YES YES NO YES YES NO YES NO YES YES YES 8 out of 11 Ian Arthur YES NO YES NO NO YES NO NO YES NO NO 4 out of 11 2005 Jan. Feb. Mar. (1) Mar. (2) May (1) May (2) Sept. Oct. Nov.(1) Nov.(2) ATTENDED Beth Slifer NO YES YES YES YES YES YES YES YES YES 9 out of 10 Bob Llewellyn YES YES YES NO NO NO YES NO YES YES 6 out of 10 Greg Moffet YES YES YES NO YES YES YES YES YES NO 8 out of 10 Kenny Friedman YES YES YES YES YES YES YES YES YES YES 10 out of 10 Pam Stenmadc NO YES YES NO YES NO YES YES YES YES 7 out of 10 Steve Rosenthal YES NO YES YES YES NO YES NO YES YES 7 out of 10 Andrew Karow NO YES YES YES YES NO YES YES YES YES 8 out of 10 Ian Arthur YES YES YES NO YES NO YES NO YES YES 7 out of 10 1/4/2011 2 -3 -1 Doug Brooks N/A N/A IYES INO INO INO IYES IYES IYES 1 1 N/A 4 out of 7 2006 Jan. Feb. March April May June July Aug. Sept. Dec. ATTENDED Beth Slifer YES YES YES YES YES YES YES YES YES YES 11 out of 11 Bob Llewellyn YES YES NO YES YES YES YES YES YES YES 10 out of 11 Chris Romer YES YES YES YES NO YES YES YES YES YES 10 out of 11 Diane Parks YES YES YES NO N/A N/A N/A N/A N/A N/A 3 out of 4 Greg Moffet YES YES YES YES NO NO YES YES YES YES 9 out of 11 Ian Arthur YES YES YES YES YES NO YES YES YES YES 10 out of 11 John Dawsey YES YES YES YES NO YES YES YES YES YES 10 out of 11 Pam Stenmatk YES YES YES NO NO YES YES YES YES YES 10 out of 11 Rich TenBraak YES YES YES YES YES NO YES YES NO YES 9 out of 11 Laurie Mullen N/A N/A N/A N/A N/A YES YES YES YES YES 6 out of 6 2001 ll Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. ATTENDED Beth Slifer YES YES YES YES YES YES YES YES YES YES YES YES 11 out of 12 Bob Llewellyn YES YES YES NO YES YES YES IYES YES NO YES YES 10 out of 12 Chris Romer YES YES YES YES YES YES N/A N/A N/A N/A N/A N/A 6 out of Pete Heyde N/A N/A N/A N/A YES NO YES YES YES YES YES YES 7 out of 8 Greg Moffet YES YES NO YES YES NO YES YES YES NO N/A N/A 7 out of 10 Ian Arthur NO NO YES YES YES YES YES NO NO NO YES YES 7 out of 12 John Dawsey YES YES YES YES YES YES NO YES NO NO YES YES 9 out of 12 Pam Stenmark YES YES YES YES YES YES YES YES YES YES YES NO 11 out of 12 Rich TenBraak YES YES YES NO N/A N/A N/A N/A N/A N/A N/A N/A 3 out of 4 Laurie Mullen YES YES YES YES NO YES YES YES IYES IYES IYES YES 11 out of 12 2008 Jan Feb March April May June July Aug Sept Oct Nov ATTENDED Beth Slifer YES YES YES YES YES YES YES YES YES YES NO 10 out of 11 Bob Llewellyn YES YES YES YES NO YES YES YES YES YES YES 10 out of 11 Pete Heyde YES YES YES YES. YES NO YES YES YES YES YES 10 out of 11 Mark Gordon NO YES NO YES YES NO YES YES NO YES NO 6 out of 11 Ian Arthur YES YES NO NO NO N/A N/A N/A N/A N/A N/A 2 out of 5 Adam Sutner N/A N/A N/A N/A N/A N/A N/A N/A N/A YES YES 2 out of 2 John Dawsey YES YES YES YES YES NO YES YES YES YES YES 10 out of 11 Pam Stenmatk YES YES YES YES YES YES YES YES YES YES YES 11 out of 11 Laurie Mullen YES YES YES YES NO YES YES YES YES YES YES 10 out of 11 Jamie Gunion N/A N/A N/A N/A YES YES YES YES YES YES YES 7 out of 7 John Monson YES YES NO YES N/A N/A N/A N/A N/A N/A N/A 3 out of 4 2009 Jan Feb March April May June July Aug. Sept Oct ATTENDED Beth Slifer YES YES NO YES YES YES YES YES YES YES 9 out of 10 Bob Llewellyn YES YES YES YES YES YES YES YES NO NO 8 out of 10 Pete Heyde YES YES YES YES YES YES. YES YES NO NO 8 out of 10 Mark Gordon YES YES YES YES YES YES YES YES YES YES 10 out of 10 Mia Vlaar YES YES YES YES YES YES YES YES YES YES 10 out of 10 Adam Sutner YES YES YES YES YES YES NO YES NO YES 8 out of 10 John Dawsey YES YES YES NO YES YES YES YES YES NO 8 out of 10 Laurie Mullen YES YES YES YES NO YES YES YES YES YES 9 out of 10 1/4/2011 2 -3 -2 Jamie Gunion YES YES YES YES YES YES YES YES YES YES 10 out of 10 2010 Jan Feb March April May June July Aug Sept Oct Nov Dec ATTENDED Beth Slifer YES YES YES YES YES YES YES YES YES NO YES YES 11 out of 12 Bob Llewellyn NO YES NO YES NO YES YES YES YES NO NO YES 7 out of 12 Pete Heyde YES YES YES NO YES YES NO YES NO NO YES YES B out of 12 Susie Tjossem YES YES YES YES YES YES YES YES YES YES YES YES 12 out of 12 Mia Vlaar YES YES YES YES YES YES YES NO YES YES YES YES 11 out of 12 Adam Sutner YES YES YES YES YES YES NO YES NO NO YES YES 9 out of 12 John Dawsey YES YES YES NO YES YES YES YES YES YES YES YES 11 out of 12 Laurie Mullen YES YES YES YES YES YES YES YES YES YES YES YES 12 out of 12 Jamie Gunion YES YES YES YES YES YES YES YES YES YES YES YES 12 out of 12 Beth Slifer 69 out of 96 (2002 - current) Bob Llewellyn 64 out of 96 (2002 - current) Christine Werner 24 out of 26 (2002 -2004) Greg Moffet 52 out of 62 (2002 - 2007) Kenny Friedman 30 out 40 (2002 -2005) Pam Stenmark 67 out of 74 (2002 - 2006) Steve Rosenthal 32 out of 40 (2002 -2005) Andrew Karow 16 out of 21 (2004 -2005) Ian Arthur 30 out of 49 (2004 - 2006) Doug Brooks 4 out of 7 (2005 only, resigned in Nov. 2005) Laurie Mullen 46 out of 51 (2006 - current) Chris Romer 16 out of 17 (2006 -2007) Rich tenBraak 12 out of 15 (2006 -2007) Pete Heyde 33 out of 41 2007 - current) John Dawsey 46 out of 56 (2006 - current) John Monson 3 out of 4 2006 Jamie Gunion 29 out of 29 (2006 - current) Adam Sumer 19 out of 24 (2006 - current) Susie Tjossem 12 out of 12 (2010 - current) 1/4/2011 2 -3 -3 Suggested Questions for VLMDAC Candidates • What experience do you have in marketing? • What do you see as the primary role of the VLMDAC? • Have you been on any other TOV boards /committees? • How do you qualify for appointment to VLMDAC (homeowner /business owner ?) • What is your occupation? • How do you believe your appointment would benefit the VLMDAC? • What do you believe is Vail's strongest selling point in the non -ski season? • What is the biggest hurdle Vail must overcome in marketing the non -ski season? • How long have you lived /worked in Vail? • What do you believe is the most effective form of marketing Vail to potential guests during the non -ski season? • What role should events play in the marketing message? • Why do you want a seat on the VLMDAC? • Are you prepared to make the time commitment necessary to fulfill a position on the VLMDAC — monthly meetings for 3 hours; additional meetings as needed? 1/4/2011 2 -4 -1 VAIL LOCAL MARKETING DISTRICT ADVISORY COUNCIL June 15, 2010 Beth Slifer - -Chair John Dawsey Member since 1999 Member since 01/06 Term expires 12/10 Term expires 12/11 Phone: 376 -7136 Colorado Mountain Express E -Mail: beths(a)sliferdesigns.com Phone: 926 -9800 X6516 Cell: 331 -7938 Mia Vlaar E -Mail: iohnd(a)ridecme.com Member since 12/08 Term expires 12/10 Susie Tjossem (Vail Town Council) Vail Jazz Foundation Member since 12/09 P.O. Box 3035 Term Expires 12/11 Vail, CO 81658 Phone: 476 -1876 Phone: 479 -6146 E -Mail: stiossem(a)-vailgov.com E -Mail: vif(a)-vailiazz.org Andy Daly (Vail Town Council alternate) Laurie Mullen Member since 12/09 Member since 06/06 Term Expires 12/11 Term expires 12/11 Phone: 477 -1315 Owner Email: adaly(a West Vail Liquor Mart 2151 N. Frontage Road Jamie Wilson Gunion Vail,CO 81657 Member since 5/08 Phone: 476 -2675 Term Expires 12/11 Fax: 476 -7325 Marketing Director E -mail: Imullena- westvail.com Vail Recreation District 700 South Frontage Road East Pete Hayda Vail, CO 81657 Member since 05/07 Phone: 479 -2446 Term Expires 12/11 Fax: 479 -2197 Director of Sales & Marketing Cell: 331 -2909 Rock Resorts Collection Vail Email: iguniona- vailrec.com Phone: 479 -6990 Fax: 476 -1647 Bob Llewellyn Email: PHayda(a resorts. com Member since 1999 Term expires 12/10 Adam Sutner 1220 Lions Ridge Loop #3C Member since 10/08 Vail, CO 81657 Term expires 12/10 Phone: 476 -8812 VP Marketing & Sales Cell: 803 - 443 -3273 Vail Resorts Inc. E -Mail: vailllew220Ca)-aol.com P. O. Box 7 803 - 642 -4595 Vail, CO 81658 220 Forest Pines Road Phone: 754 -3030 Aiken, SC 29803 Fax: 754 -3035 Email: asutneravaiI resorts. com Revised 12/22/2010 1/4/2011 2 -5 -1 F go--iq- Jall=ml 7loogaJe1 jsposaa sselo pjjoM Jno10 Aue ul sarllunpoddo d�gviqumo inoge sou tipm aw aoeluoo of oaq Taal aseajd iAe;5 lno t. Aofug MIVI NfIOy■ AN D011 t 1 uaoo Moo�I MMM/J llu WOO '1!enJAWJ uoss!�pe'lleo :1!eWO Z660 LLb OZ6 :xe1 1 2919 06L 026 :0311 SWIN3LI NOLI bDVA NIVINOCA AXJ0L( LN�ANdOIAA3❑ SS3NISf18 JO LIC- M]HICI N0SSI�fClV l 1 vl r, F3 'spie2lai purl pue noA juegj - moul aw la! aseald 'noA of ap!Aoid un 1 leul uo! u! 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Why are you interested in serving on the Commission on Special Events? 2. What particular qualifications do you bring to the position? 3. Do Special Events impact the profitability of your business, either directly or indirectly? If yes, please explain. 4. What role do you perceive Special Events play in Vail? 5. Do you think that existing events support or do not support the "Vail Brand ?" Should the CSE be more aligned with the Vail Local Marketing District? 6. What do you understand the CSE's mission to be and do you support it? 7. What existing events would you identify as most valuable to the community and what types of events should we be attempting to attract? 8. Is it important for the community that the Town of Vail allocates tax dollars and /or in -kind resources to support Special Events or do you think that events should "pay their own way ?" 9. With regard to seeking out new events for the community, are there types of events you feel are "appropriate" for Vail? Are there events that you feel are "inappropriate," and if so, what are they? 10. Under what conditions would you feel it necessary to recuse yourself from considering an event proposal? Are there any events currently funded by the CSE from which you would need to recuse yourself considering? 11. Do you feel that Vail has too many events, too few events or about the right number? 12. Do you think that the CSE has done a good job of managing the calendar and variety of Special Events and do you have any specific ideas as to how you would improve the effectiveness of the CSE? 13. Do you feel there is a need for additional event venues within the Town? If yes, what suggestions do you have? 14. What is your favorite event? Least favorite ?? CSE; sn CSE Interview Questions 12/22/2010 1/4/2011 2 -8 -1 TOWN OF VAIL: 2010 COMMISSION ON SPECIAL EVENTS BOARD MEMBERS Revised September 2010 Name /Address Contact Information Current Term Dave Chapin 476 -5070 (w) 1/2009- 12/2010- term ltd. Vendetta's, Partner /Owner 476 -4225 (h) 376 -0196 (c) 1st appointed 6/2002 P.O. Box 1452 476 -1316 (fax - w) Vail, CO 81658 email: vaildc @comcast.net Bobby Bank- 476 -6171 (c) 1/2010- 12/2011 jai / Info Booths, Manager 1 St appointed 6/2007 PO Box 4503 Vail, Co 81658 email: bobbybank @hotmail.com Tenn Bruno 970 479 -9274 (h) 1/2010- 12/2011 Luca Bruno and Due, Owner 970 476- 1667 (DUE) 1 St appointed 1/2010 DUE: 40 E Meadow Drive 970 471- 4572 (c) Home: 1990 Chamonix Lane Vail, CO 81657 email: iennovail @aol.com Amanda Jensen 970 476 -4403 (w) 9/2010- 12/2010 La Tour, Marketing and Events 719 (486 -7397 (c) 1 St appointed 9/2010 900 Poplar St. Leadville, CO 80461 email: Amanda.latour @gmail.com Meggen Kirkham 970 331 -5073 (c) 1/2009- 12/2010 Site Marketing, Vendor for VLMOAC 1 St appointedl /2007 PO Box 5631 Vail, CO 81658 email: meagen@sitemarketingco.com Rayla Kundolf 970 477 -0600 (w) 1/2010- 12/2011 Masters Gallery, Member VEAC 970 390 -2953 (c) 1 St appointed 1/2008 100 E Meadow Drive #27 Vail, CO 81657 email: rkundolf@msn.com H: 4524 Meadow Drive Vail, CO 81657 Robert McKown -CSE Vice -chair 970 390 -1916 (c) 1/2010- 12/2011 Billy's Island Grill, Bartender 970 476 -5123 (h) 1 St appointed 1/2008 Current Chairman, Vail Liquor Board 970 477 -7480 (w) PO Box 4361, 2992 Zermatt Lane Vail, CO 81658 email: unclebobvail @yahoo.com email: vaildc @comcast.net bobbybank(&hotmail.com, rkundolf(&msn.com, unclebobvail(&yahoo.com, hmt(&vail.net meggen@sitemarketingco.com ien nova iI(&aol.com Amanda. latour(a)gmail.com 1/4/2011 2 -9 -1 ITL1 Oil VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 4, 2011 ITEM /TOPIC: A discussion of options for improvements and repairs at the Bald Mountain Underpass PRESENTER(S): Gregg Barrie ACTION REQUESTED OF COUNCIL: Direct staff to proceed through the bid process with Option 3 with the understanding that the Council will have the opportunity to review the bids prior to approval of a construction contract. BACKGROUND: Repairs and improvements to the Bald Mountain underpass are proposed as part of the Frontage Road Shoulder Widening project scheduled for the spring of 2011. The underpass work was originally bid as a separate project in late summer 2010. The single submitted bid of $ 392,549 exceeded the project budget of $ 200,000, therefore the project was postponed. During the December 7 Town Council work session, Council requested an opportunity to review the project options and cost estimates. STAFF RECOMMENDATION: Staff recommends Option 3 as the best, long term design solution for accommodating pedestrian, bicycle and vehicular traffic through the Balkd Mountain underpass and recommends including Option 3 in the bid package for the Frontage Road Shoulder Widening Project. ATTACHMENTS: Bald Mountain Discussion Memo 1/4/2011 MEMORANDUM TO: Town Council FROM: Department of Public Works DATE: January 4, 2011 SUBJECT: Bald Mountain Underpass Improvements I. Background Repairs and improvements to the Bald Mountain underpass are proposed as part of the Frontage Road Shoulder Widening project scheduled for the spring of 2011. The underpass work was originally bid as a separate project in late summer 2010. The single submitted bid of $ 392,549 exceeded the project budget of $ 200,000, therefore the project was postponed. During the December 7 Town Council work session, Council requested an opportunity to review the project options and cost estimates. II. Project Goals A. Provide widened shoulders through the underpass as part of the overall Frontage Road Shoulder Widening Project. B. Address the deterioration of the existing pedestrian path walls and paving (photos attached). III. Design Options See the attached drawings for more detailed information and the advantages and disadvantages of each of the following options. Note that the cost to only widen the shoulders through the underpass and provide adequate drainage is estimated at 184,000 based on adjusted unit prices from the original bid. Each of the Options shown below includes that cost. This expense would be a part of the Frontage Road Shoulder Widening project regardless of the condition of the walls and path. Option 1: $ 272,000 • Widen the shoulders • Patch /repair the retaining wall with soil nails and a `shotcrete' concrete coating • Leave the existing path in place • Provide suitable drainage facilities Option 2: $ 295,000 • Widen the shoulders • Remove the existing path and walls • Replace the concrete slope paving that was originally removed for the path • Provide suitable drainage facilities Option 3: $ 342,000 • Widen the shoulders • Remove the existing path and wall / replace original slope paving • Install a 6' wide pedestrian walk on one side to accommodate neighborhood pedestrian traffic • Provide suitable drainage facilities An Option 4 that involves reconstructing the walls and path in the current location with more durable materials is not included due to substantially higher costs without a relative benefit. 1/4/2011 3 -I -1 IV. Important Considerations 1. The original bid anticipated late -fall and early- winter construction. Pushing the project to spring /summer construction, should reduce the original bid by 5 -10 %. 2. Combining the Bald Mountain project with the much larger Frontage Road Shoulder Widening project should significantly reduce the original bid proposal. This is due to two factors: a. "economy of scale" — increased quantities of the same materials b. a large project will attract more bidders — only one bid was received the last time because of the project timing and the risk involved with winter conditions 3. Council expressed an interest in the amount of pedestrian traffic that uses the path. The Town of Vail bus department indicated that the southern bus stop by Aspen Lane is heavily used by residents /guests of the Bald Mountain (northern) neighborhood. 4. 1 -70 snow removal operations create a large ice /snow pile beneath the bridges (see photos). Removal is difficult because large plowing equipment cannot fit on the path underneath the bridges. Ice forms across the path creating drainage issues and freeze /thaw cracking in the wall as well as making the path hazardous to users. Constructing the lower attached sidewalk (Option 3) eases winter maintenance and eliminates the drainage problems. 5. Town of Vail Design Review Standards and Guidelines would require that "color and texture" be applied in the use of a shotcrete coating. This adds significant cost to Option 1. 6. The Aspen Lane /Aspen Court bridge is the closest and easiest access to the Gore Valley Trail for the Bald Mountain and Booth Creek neighborhoods. Providing a safe pedestrian and bicycling route through the underpass creates an important connection for those residents. (The replacement of the bridge is scheduled for fall of 2011 to comply with Colorado Division of Wildlife conditions for working in the stream) 7. A review of the original design ( Option 3 ) and conversations with the original bidder have led to some quantity reductions and other potential cost savings. 8. Staff has requested that CDOT pay for replacement of the upper portion of slope paving. If they agree, the cost of Options 2 and 3 would be reduced by approximately $ 19,000. V. Staff Recommendation Staff recommends Option 3 as the best, long term design for accommodating pedestrian, bicycle and vehicular traffic through the Bald Mountain underpass and recommends including Option 3 in the bid package for the Frontage Road Widening Project. As noted above, it eliminates any concern of further deterioration of the existing retaining walls, eases winter maintenance, and provides an adequate and safe pedestrian route through a busy underpass. VI. Schedule February 4 th Frontage Road Widening and Underpass projects out to bid March 4 th Bid Opening March 15 Request for Council Approval April — June Project Construction VII. Action Requested by Council Direct staff to proceed through the bid process with Option 3 with the understanding that the Council will have the opportunity to review the bids prior to approval of a construction contract. 1/4/2011 3 -I -2 Option 1 Bridge Bridge Column Column SHOULDER WIDENING ALIGNMENT Con ° '�t Q Existing 10' a �Li ng s t ©p�, wide path 5 5 Gutter' Gutter tie�oPe 6' 12' Travel 12' Travel _ 6' Lane' Lane Lane Lane Gor en9 Pavement Width - 36' Column to Column - 46' / The Work • Widen shoulders to 6' • Patch /repair the retaining wall with soil nails and a 'shotcrete' concrete coating, leaving the existing path in place • Provide suitable drainage facilities along the roadway • Add drainage improvements behind the existing wall Estimated Cost • $ 272,000 Advantages • least expensive option • provides widened shoulders and a safe pedestrian route • likely a temporary fix for the wall, but could delay further action for 5 -10 years Disadvantages • does not address drainage from the 1 -70 bridges falling onto the wall, the main cause of the freeze /thaw deterioration • increased cost to ensure compliance with town Design Review Standards • does not address the difficulty of winter maintenance or future wall /path deterioration 1/4/20(1 3 -1 -3 Option 2 Bridge Bridge Column Column SHOULDER WIDENING ALIGNMENT Remove wall and path S Gutter Gutter 0 D SO , �h Lane 12La 'Travel Lane Go�`�� ,4i'9 ,00 p - Pavement Width - 36' Column to Column - 46' The Work • Widen shoulders to 6' • Remove the existing wall and path • Replace concrete slope paving that was originally removed for the path • Provide suitable drainage facilities Estimated Cost • $ 295,000 Advantages • provides widened shoulders • eliminates the deterioration and maintenance of the existing path /walls Disadvantages • eliminates a separated pedestrian route • increased cost when compared to Option 1 1/4/2011 3 -1 -4 Option 3 Bridge Bridge Column Column SHOULDER WIDENING with PEDESTRIAN WALK Remove wall and path , 1 Walk e �S / � 1 Lane' 12�ane el 12 Lane el Lane' Co�` a �k09 p pe p'a c et@ II J� Pavement Width - 35' Column to Column - 46' The Work • Widen shoulders to 5 1/2' (plus 2' gutter) • Remove the existing wall and path • Replace original slope paving • Install a 6' wide pedestrian walk on one side to accommodate neighborhood pedestrian traffic • Provide suitable drainage facilities Estimated Cost • $ 342,000 Advantages • provides widened shoulders and a safe, separated pedestrian route • eliminates the deterioration and maintenance of the existing path /walls • provides a long -term solution • required inlets and culverts best accommodates surface drainage Disadvantages • more expensive due to sub - surface drainage and slope paving work 142011 3 -1 -5 fl.f ` •� ' _mod: rr — y — _. �•; AS,. ° i a Above: June 2009. One of several sections showing significant deterioration Below: July 2010. Note the decline over a one year period. J _ �z r — 1/4/2011 3 -1 -6 WNW Above: June 2009. Upper wall would require reconstruction under Option 1. Below: December 2010. Other wall sections showing cracking Ir aA i L 1/4/2011 3 -1 -7 r f J , Above and Below: March 2010. Ice flow from 1 -70 plowing operations creates a difficult maintenance issue. F y , s 1/4/2011 3 -1 -8 fd Above: Damage to wall and slope paving associated with poor drainage and the ice flow. Below: Freeze /thaw damage beneath the bridge drip -line. W r � .1 " y-°,� rT l4 .�+ ✓fir • r 1/4/2011 3 -1 -9 ITL1 Oil VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 4, 2011 ITEM /TOPIC: A work session to discuss amendmending the Contractor Registration process and review proposed Ordinance No. 3, Series of 2011, an ordinance amending Chapter 4 -7, Contractor Registration, Vail Town Code. PRESENTER(S): George Ruther, Community Development Department Director ACTION REQUESTED OF COUNCIL: Engage in a worksession discussion with the Town staff on the opportunities of amending Chapter 4 -7, Contractor Registration, Vail Town Code and provide direction on potential next steps. BACKGROUND: The Town of Vail adopted contractor registration requirements in 1977 and amended those regulations once the following year. The contractor registration process has not been updated since 1978. The registration process is subjective, outdated, timing consuming and costly, the process needs to be amended. STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council supports the initiative to update the contractor registration process and instructs staff to return with an amending ordinance. ATTACHMENTS: Ordinance No. 3, Series of 2011 Power Point Presentation 1/4/2011 ORDINANCE NO. 3 Series of 2011 AN ORDINANCE AMENDING CHAPTER 7, CONTRACTOR, REGISTRATION, TITLE 4, BUSINESS LICENSE AND REGISTRAION, VAIL TOWN CODE, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town "), is a home rule Town duly existing under the Constitution and laws of the State of Colorado and its home rule charter (the "Charter"), WHEREAS, the members of the Town Council of the Town (the "Council ") have been duly elected and qualified, WHEREAS, the provisions of Chapter 4-7, Contractors, Registration, Vail Town Code, were adopted in 1977 and last updated in 1978; more than 33 years ago, WHEREAS, the Community Development Department is charged with administering the provisions of the Chapter 4 -7, Contractors, Registration, Vail Town Code, WHEREAS, the intent of these regulations is for the Building Official to evaluate every contractor wanting to do construction work in the Town and only issue a contractor's license to those persons who are " qualified bV traininq or experience and is financially responsible to fulfill the obligations of a contractor WHEREAS, in practice, the Building Official does not administer a written test or otherwise objectively evaluate a contractor's qualifications based upon training or experience, WHEREAS, the current statutory process for registering contractors is outdated, time - consuming and costly and has room for significant improvements, WHEREAS, improvements to the process of registering contractors can be improved such that the original intent of the regulations can be maintained and advanced yet the amount of time and cost associated with the process to the contractor and Town can be reduced substantially, and WHEREAS, the Vail Town Council finds it in the interest of the public health, safety, and welfare to adopt these amendments to the Vail Town Code. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: SECTION 1 . Chapter 7, Contractors, Registration, Business License and Registration, Vail Town Code, is hereby amended as follows (text to be deleted is in strikethre gI text that is to be added is bold, and sections of text that are not amended have been omitted): 4 -7 -1: DEFINITIONS: For the purposes of this Chapter, the words and phrases contained in this Section are defined as follows: BOARD: The Board of Appeals as defined in the WRifGFM International Building Code, as adopted by the Town. Ordinance No. 3, Series of 2011 1/4/2011 1 4 -1 -1 BUILDING CODE: Includes the 1 Inifnrm B61 Jinn Code 1 Inifnrm Plumbing Gode I Inifnrm h�rin�l Ge do nr Natinr»I Clon4rinal Ge do International Building Code, International Residential Code, International Fire Code, International Mechanical Code, International Plumbing Code, International Fuel Gas Code, International Energy Conservation Code, International Performance Code, Uniform Code forthe Abatement of Dangerous Buildings, and the National Electrical Code as adopted by the Town. BUILDING OFFICIAL: The Building Official �s as defined in the WRifeFrn Building Code, as adopted by the Town, or his /her designee. PERMIT: A permit, as is prescribed in the I Ir,i Q„ilydir,n G I Ir,lfnrm Dl,,mhir,n r O d e 141nifn�MeGhanina1 Code Natinna1 Clon4rinal ( ode Building Code and Town ordinances, granting approval to do construction work in the Town. as adopted by T CONSTRUCTION WORK: Activity including, but not limited to, new construction, additions, repairs, alterations, installations, demolition, removal, conversions, replacements, or renovations of any building or structure, or excavation and requires a permit k CONTRACTOR: Any person, firm, partnership, corporation, association, or other organization who undertakes, or offers to undertake for another, construction work. Forthe purposes of this Chapter, a contractor may be a general contractor, plumbing contractor, electrical contractor, excavation, fire protection contractor or subcontractor. on., norcnn �nihn nr offorc 4n -another for the n r c f rvr�rrcivcar� PERSON: Individual, corporation, business, trust, estate, business trust, partnership, or association, or any other legal entity. REGISTRATION: Issued by the B61il`Jinn O ff ini -Al of the Town in accordance with the provisions of this Chapter. PUBLIC WAY PERMIT: Such permit as is prescribed by Title 8, Chapter 1 of this Code. TOWN: Town of Vail, Colorado. 4 -7 -2: CONTRACTOR REGISTRATION AND PROOF OF INSURANCE REQUIRED: All contractors engaged in construction work, including, but not limited to, new construction, additions, repairs, alterations, installations, demolition, removal, conversions, replacements, or renovations of any building or structure, or excavation /grading k, shall be registered and maintain proof of insurance under the terms and provisions of this Chapter, prior to undertaking any construction n-.r work or contract and /or applying for any type of permit required by applicable State statutes or ordinances of the Town. 4 -7 -3: BUILDING PERMITS; REQUIREMENTS: A. Work Allowed Specific: Contractors shall apply for and be issued h, ,ildi Rg peF mi +c A Ordinance No. 3, Series of 2011 1/4/2011 2 4 -1 -2 �s tre�W permits to do only such work as they are entitled to do under their respective registrations. Any application for a permit or li mie filed in derogation of this Chapter shall be deemed to have been filed with fraudulent intent and shall be a nullity. A contractor shall not submit an application fora permit on the behalf of anotherforwhich they are not contracted to perform construction work. B. Exemption To Registration: Any dal person may make application for a building permit to do such person's own construction work on any dwelling unit that such person occupies whether owned by him /her or leased, without being registered when such work is limited to minor alterations, maintenance, and decorating, providing such work does not alter or affect the structural integrity of the building ''nr4er the fnlln\ennn nrnVisinns: I. Th-;;t sunh k ShaIii --per l to minor - alte ra t i OR S, �rteRaRGe, And de- a r�rnvir4inn si inh work does Ant alter the building con infi iralhr , safe manner by the applin -an4 4 -7 -4: 4DDI IGAT-1 I REGISTRATION FORMS: AppliGatiGR nr r ar� o A n s pFeyd by o T � n �,-- reg;str � -aII h A rs�� form rrs� i �,a 4h ��r- Registration forms shall be available fry at the B61il`4inn O ff inial's Community Development Department office. 4J_5• APPLICATION TION REVIEW- All appliGatin—ps shall be reviewed by the B61ildiRg OffiGial. The st-ARd-ard- to be applied O R the of Sur--h revie-�X Shall be the preteGtOGR of publiG health and safety, for the peep! 4Thh TcTnwp 4 -7 -65: ISSUANCE: A. Qualified App I f, O R the judgme—At A-f the -RuildiRg OffiGial, the appliGaRt 0 6 qualified by foe as pFesnriherd by this Ghapter P, and holds -A State lir.eRse GGFFesP9Rd theFeWith, the B61ildiRg QffiGi-A. shall issue the h ° haFTCF. A. All contractors doing construction work shall registerwith the Town. Registration information shall consist of the business name, name of the principal party /business owner, current mailing address, electronic mail address, and telephone number. Plumbing, electrical and fire protection contractors shall also provide current State of Colorado Plumbing, Electrical, Fire Protection license number B. The registration of a contractor by the Town neither expresses nor implies any level of qualification, competency, licensing, certification or other assessment of the contractor's ability to complete contracted work. Ordinance No. 3, Series of 2011 1/4/2011 3 4 -1 -3 C. Fire protection contractors shall submit a copy of their.... ?. 4 7 7: RCCCRRAI QF ADDI Ir - ATIQN TQ RQARQ F REVIEW AND A(`TI(IAI: Fn\ /Inw Apr] Antinn pFet 4inn Of n,,hlin hea lth and F f9F th on T pivies ea c�rrcrrvare #y= 4 ,vnrre�eA f the 4hn R, ,ilr4inn Offinial to a �Zannlinnn4 a Fnnis4Fat Ga Fd ,Inns pay t meR of 4hn cn� 'rv$tl� crPpncarT crTC9��n Tcrir - rmc Feg fee as nFnsnrihe d by this QhapteF qualified Q. RequiFe Examipatie-.A� If OR the judg.m.e.pt of the BeaFd, the appliGaRt is Rot 'Fn nF -AI nF �niri44 �mir»tinr� tenth nh Fitt �min�4inn shAll ten �e���a+� ee e�c�er�� � -=�Ree e�c as may be applinahle to the FegistFatiOR type being sn, (30) days after rJ -Ate nF issue 4 7 S2• QI IDERVIS(lR& 4 -7 -96: INSURANCE: A. General Liability And Worker's Compensation: Every person granted a registration safd under the provisions of this Chapter shall be required to maintain the following minimum types and amounts of insurance at all times: 1. Employee liability. 2. Worker's compensation. 3. Public liability with the following limits: a. Option 1: one million dollars ($1,000,000.00) in the aggregate, for bodily Ordinance No. 3, Series of 2011 1/4/2011 4 4 -1 -4 injury and one million dollars ($1,000,000.00) in the aggregate, for property damage. b. Option 2: combined single limit of one million dollars ($1,000,000.00). B. Excavation Contractors Qen OR : Excavation contractors applying fnr °„ eve °„ ° ti A - R FegistFatiGR ( " X " Feg at ) as defined 0 A r- .snhsero4ie -A 4 7 10 of this GhapteF shall be required to have at least twenty five thousand dollars ($25,000.00) worth of "XCU" (explosion, collapse, underground) insurance in addition to the required general liability and worker's compensation insurance. C. Proof Of I ss�r�r'�n ^vc Registration and Insurance: of the time app linati„n is mArte ;;Ad before a registratiOR Gard r---;;p be issued, Sh-;; fole the -R-Hoir-long OffiGial a the PG OF p0liGies required by this 6hapter have been iss-Head- to the appliGaRt lirtiRg the p0liGies, and the expiratiOR dates, together with a st-AtP-MP-At a Rd a GOPY Of -;;A P-Ad-G-FSP- MPAt aRY Fea All contractors shall provide proof of registration and insurance upon request by the Building Official. Failure to provide proof of registration and insurance upon request may result in an enforcement action in accordance with the penalty provisions of this Chapter and Section 1 -4 -1 of this Code. 4_7_10 REGISTRATION CL ASS ! F is ren,,irert , evnl,,rtinn e*Gayatlnn , elentrinal , ,, nlmhinn and menhaninal Q r`e naton Q• Ql11d nnntrantnr r a atle yhedeeref to �� i E i eg s#a- � s h a ll h�era l rrv,crc� th �rrc o r elentrin�l crccmcar. a las;s0finet�F €ler nnntrantnr rpdi�eti�shall�tit���h�Q� there rt permit is ren,,ire evnl,,rtinn e*Gayatinn "'`• , ntr�nt for -Anrt install -aII ;eiaarm air h ne aGR ha, d III se � ea systems, ara� --�,T ann,,rtenannes -A mesh -Aninal permit is ren,,irert evnl,,rtinn eVna\ /;4tlnn , F2q6iFed, e*Gl6 moire systems and evneVetiGAI; F. nation & Cn ial nnntr -Amer r atin .II Itle d f to i� G es e�i$ t�urrv 2 - s th �rreFe9r -cv , , Ordinance No. 3, Series of 2011 1/4/2011 5 4 -1 -5 this registration n�rrt s h� imit� rt to the trroe spenified in ciinh registration rnT i unvrr rry mir tr7nQn04lnn shall not require a linence the fnllnniin 1 . o perform sur--h rp peF SO T� Wn work OR premise �nined n-.r Teasved by hism/rher no ter the b rt- t 1rally , if , n in the nininn of th Ri iildinn Offinial , hh sune saRanda .v+ll-h e asGGFnpIrished iA a saf, P- ma;,Ter by the - T o r-- n- Rstf•i�t sur--h peFSE)R'S nWRSLe res OF theret if in e nn m e i i thininn of the R il`tinn Offinial s ir`h work nan And will he annmmpl in � cafe � manner by the applinant• provided , however , gi that applinant may not apply for more , th -an one limited registration to nnnctn int nr add to a single _ family residenne in aRy three /Q\ year period 4 -7 -447: FEE SCHEDULE: The registration fees applicable to the registrations enumerated in Sesti 4 - this Chapter shall be as adopted by the Town Council annually and shall be set forth on the schedule of fees maintained in the D ^f Community Development Department office. 4 -7 -42-8: PERIOD OF VALIDITY: A contractor registration shall be valid fora maximum of three years and shall expire on May 1 of the expiration year. he valid f neried eRdinn one dear after the Tact day of 4 7 1& MULTIPLE REGISTRATION , The hnlrter of one renistrrotinn Sh -all he nharned nne_haalf 1 4 . the registration fee for a -nh ad `titinnal registration Gard sun--h holder may require --inner this Chapter 4_7_14: REGISTRATION CREAK \A /41 , nr revn Lent by the Board 4 -7 -459: CONTRACTOR RESPONSIBILITY: A contractor shall be responsible for all construction work included in the least permit or undertaking whether or not such work is done by such person directly or by a subcontractor. Ordinance No. 3, Series of 2011 1/4/2011 6 4 -1 -6 4 -7 -4410: VIOLATIONS; HEARINGS; APPEALS: A. Acts Prohibited: It is a violation of this Chapter for any registered contractor under this Chapter to commit any of the following acts: 1. Commencing a+Ry construction work without first obtaining a registration saw and insurance as required by this Chapter. 2. Any violation of ordinances or codes governing construction work. 3. Failure to maintain construction site grounds in a clean and safe manner, or causing damage to property adjoining the construction site. 4. Fraudulent use of a registration saw to obtain permits for another person, firm, or corporation. 5. Failure to obtain inspections when same are required or failure to obtain a permit when required. 6. Failure to provide proof of registration and insurance upon request by the Building Official. B. Public Hearing: 1. Requirement: Upon written notice from the Building Official, any registered contractor violating any of the provisions of this Chapter shall appear before the Board of Appeals at a public hearing. 2. Notice: Not less than fifteen (15) days prior to the date set for the hearing, the Building Official shall cause a notice of the time and place of such hearing to be published once in a newspaper of general circulation in the County. C. Action by Board of Appeals: If the Board finds that the registered contractor has not acted within the standards set out to preserve the health, safety orwelfare of the community, or in violation of the provisions of this Chapter it may issue a warning, revoke or suspend the registration of the contractor in question for whatever time it deems reasonable. D. Appeal: Appeal of any action of the Board of Appeals in connection with the revocation or suspension of a contractor's license or conditions attached thereto may be filed with the Town Council by any resident, property owner, or contractor within thirty (30) days following such action. In the event of an appeal, the Council, after receiving a report by the Board of Appeals, may confirm, reverse, or modify the action of the Board of Appeals. Failure of the Council to act within thin} ) forty (40) days of the filing of an appeal shall be deemed concurrence in the action of the Board of Appeals. 4 -7 -411: PENALTY: A complaint may be filed in the Municipal Court for the Town charging a violation of this Chapter. Upon conviction thereof, the contractor, agent or representative thereof may be punished as provided in this Chapter and Section 1 -4 -1 of this Code. Each day such violation is committed or permitted to continue constitutes a separate offense and shall be Ordinance No. 3, Series of 2011 1/4/2011 7 4 -1 -7 punishable as such under this Chapter. Notwithstanding the aforementioned any person commencing construction work which requires a permit in the Town without first registering as a contractor pursuant to the provisions of this Chapter shall be required to register as a contactor and shall be assessed a violation penalty charge in the amount of two times (2X) the current registration fee plus the registration fee. Any application for a permit or license filed in derogation of this Chapter shall be deemed to have been filed with fraudulent intent and shall be a nullity. SECTION 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Vail Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 3. The Vail Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. The Council's finding, determination and declaration is based upon the review of the criteria prescribed by the Town Code of Vail and the evidence and testimony presented in consideration of this ordinance. SECTION 4. The amendment of any provision of the Town Code of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. SECTION 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 18 day of January, 2011 and a public hearing for second reading of this Ordinance set for the 1S day of February, 2011, at 6:00 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Richard D. Cleveland, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 3, Series of 2011 14 X01 I $ 4 -I -5 V ail Counci C January 4, 2011 Worksession Meeting ' . Contractor Registrat,,.�, "identifying problems and proposing solutions" 1/4/2011 4 -2 -1 Problem Statement... More than 33 years ago, the Vail Town Council adopted a process for licensing contractors wishing to do construction work in the Town of Vail. The intent of this process was to evaluate the training and experience of each and every prospective contractor and only issue a license to those which the Town's Building Official determined to be "qualified ". The Town has never administered a written examination or otherwise objectively evaluated a contractor's qualifications. This • process has not been updated since 1978. The registration process is subjective, outdated, time consuming and costly. The process needs to be amended. Amendments to the process can be such that contractors are still registered by the Town, yet done so in a more productive and efficient manner. Ordinance #3, Series of 2011 aims to solve the problems associated with the current contractor registration process. 1/4/2011 4 -2 -2 The Statistics... 1,889 contractors are currently registered in the Town of Vail The Community Development Department Admin. Team spends approximately 15 -20 hours per week, or up to 12.5 %, of our available time on contractor registration. It costs the Town roughly $1,100 per week to administer the . contractor registration process, or $57,200 annually. The Town of Vail recovers an average of $35,891 in fees annually. 1/4/2011 4 -2 -3 The Amendments. .. Better define terms to eliminate confusion and add clarity Shift accountability from the Town to the Contractor for proof of registration and insurance. Automate the registration process. . ' Rely upon existing recognized licenses and = certifications for verification of training and experience. The Amendments. 0.cont. Update the registration fee to reflect current costs Remove all subjectivity from the registration process Incorporate an administrative penalty for • violations . ' CL Eliminate the bureaucracy and redundancies = that presently exist. 1/4/2011 4 -2 -5 Some Thin2s Never Change... Contractors doing construction work in Vail are still registered with the Town. Homeowners are still allowed to do minor home repairs. Plumbing, electrical and fire protection contractors are still required to be licensed by the State. Contractors are still required to maintain minimum levels of . general liability and worker's compensation insurance. Proof of registration and insurance is still required. Contractors are still responsible for all construction activity undertaken by themselves or their subcontractors. Violations of registration and insurance can still be appealed to the Board of Appeals. 1/4/2011 4 -2 -6 Before and After... Before After Registration forms Registration forms completed by staff on completed by applicant written forms. online. $75 annual fee. $200 fee for a three year Proof of registration and registration. , insurance required with Proof of registration and every permit application. insurance only upon ' Fee schedule evaluated request. ' every 33+ years. Fee schedule evaluated Costly, time consuming, annually. subjective. Streamlined and efficient. 1/4/2011 4 -2 -7 W ere do I sign...? '. UJt+:+t+ �+ t+:+ bJt+ �+ bJi+:+ i ►: +i ►Ji ►. *i ►. +i ►, +I ►;•i ►:•t ►:•L :�! ►:•i ►:•i :�i ►Jl ►: i ►: I ►: +i ►JI ►JI ►:•1►; 1�+ TowN 01: VAIL ' 1 CONTRACTOR REGISTRATION l_. •'.i Banns. Name: L i Pmopal Name: r , ` : Bumeaa Addreaa. � r41 I a— F�� Cnr, state zap: v a— • l► � • t PLaor F� El td and Pl..b g ball F.—& .copy 4,6m swe f CA—d. E k� or pl.." L— ii `� 7irr P-,— cxntra — 9.H p—& a copy a( t6etr state of Co6antb D,—v a of Fire safety Contra tar's Regutralw,n i • `� a FJearar�l laa. #: C Fare Pr� P-g. #� 6 ji CL �r a+ c Pltamhmg LW. #: � • .i 6-6r certdr th. n 6 m r.p—&bty m A6 & M fie Vad Taws Code a.d h—..g m Ftarrher, I renal. alai I Ul mamwa dte m.araoee a.d h- + i � r —mg r.gmrenae per V.1 Town Code. I tt .d—m .d chat faahar to .vmpir with ail town rnlea, laws, and rrgulaun.. ma. mdt in rerotntaon of my h— m• �+ `- dtdatg p—lu.. Al—d br taw. r r A-. �-� C-t ., slg•amrc D., I.med M : Martm Flae4erie, Chef Raakh g /]1Raad N" t +i �� Rcgwtrmon Fxptratwo Daac �, •� 1)sparaergt ,dC—, Dr.ekpee. —TS Sa.h Fraeag. Mad N'r. — Yd, Cn 616V - 97 4- -71 V �► �+ 1► �:+)► �1 1► �+ I��t► �: �I► �+ I��) ��I��I��t��1�+ IR:+ T►:+ TS: �1►: �r!:�T±:�T±:�f±:�r +_'. +ry +T!:fr ►mfr ►� +7 ►.f«l�. 1/4/2011 4 -2 -8 uestions .. M? ., CL o 1/4/2011 4 -2 -9 ITL1 Oil VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 4, 2011 ITEM /TOPIC: Attachments: 1) Four Seasons Employee Parking Information 2) Greenport Sustainable Communities Inc. re: Greenport Economic Development Corridor 3) Lionshead Transit Center Pahse I and II Update 4) Sales Tax Update ATTACHMENTS: Greenport Economic Development Corridor info Lionshead Transit Center Memorandum Sales Tax Update 1/4/2011 MEMORANDUM TO: Vail Town Council C FROM: Community Development Department g DATE: January 4, 2010 SUBJECT: The Four Seasons Vail Parking Research i ( 1. SUMMARY j The Vail Town Council has requested information regarding the availability of required parking spaces within The Four Seasons Vail for employee use. The purpose of this memorandum is to provide the requested background information to the Vail Town Council on the parking requirements and employee generation at The Four Seasons Vail f 11. PARKING REQUIREMENT On -site parking is regulated by Chapter 12 -10, Off - Street Parking and Loading, Vail Town Code. The parking requirements are based on the number of spaces generated by a land use. Users of parking spaces include employees, residents, customers and guests. The Vail Town Code does not require that parking spaces be reserved for certain types of users. Instead, the management of parking spaces is left to the owners /operators of the project. The Four Seasons Vail was required to provide 211 parking spaces per the Zoning Regulations. The project includes 215 spaces, with 4 spaces in excess of zoning I requirements. Six of the required spaces are used by Nine Vail Road as part of an agreement between the two properties. r III. EMPLOYEE GENERATION The employee generation method used to calculate employee housing requirements for The Four Seasons Vail in 2002 was adopted from a rational nexus that has since been updated and codified. However, this methodology was based on the goal of housing 30% of net new employees generated, as is the goal of the current codified regulations. Based on the methodology used at the time, The Four Seasons Vail was anticipated to generate 313 employees. The former hotel on site generated 85 employees, so there was a net new 228 employees generated from the project. Ultimately, The Four Seasons Vail built 28 on -site employee housing units that house 56 employees, which is approximately 25% of the net new employees generated. According to the Human Resources Department at The Four Seasons Vail, the project currently employs Y approximately 200 full time equivalent employees, including those that live on -site. At peak hours, 150 employees are on site. IV. ON -SITE EMPLOYEE PARKING E The Human Resources Department (HR) at The Four Seasons Vail stated that the ten s E department heads and up to five overnight employees are permitted to park on -site. Employees living in on -site employee housing are not provided on -site parking spaces, although the EHUs were assessed a 39 space parking requirement. Bus passes are provided with a payroll deduction that is reimbursed to employees if they work through the end of the season. Some employees received signing bonuses which may be used to purchase parking passes from the Town of Vail. According to the HR Department at The Four Seasons Vail, employees are currently not permitted to park on site to allow for x management to assess parking demand of customers prior to making any parking management changes. i; t F s pp 1 e S K i p � p E 8 h 2 P R; 2 4 i f 9 7 F i qtalwk From: the Principals of GreenPort Sustainable Communities, Inc. 18 Dec. 2010 To: Eagle County Government Entities: Town of Minturn; Town of Vail; Homeowners Association of Eagle -Vail; Town of Avon; Beaver Creek Resort Company; Edwards Association of Metropolitan Districts; Town of Eagle; Town of Gypsum; Eagle County Commissioners During May -July, 2010, the GreenPort Sustainable Communities Inc, not - for -profit organization, had formal meetings with Town Councils, Commissioners and Community Associations to outline a proposal with recommendations to develop a Vail Valley -wide GreenPort Economic Developme Corridor. There were 3 components to this proposal (1) a 65 mile, new Rail -Rapid Transit System from Dotsero to Minturn, leasing Union Pacific track (2) a number of new Residential Villages along the Transit path to provide quality and sustainable Workforce Housing and (3) an set of new energy and environmental initiatives for both the Transit System and Residential Village components that would feature renewable energy at lower cost. A start-up, non - profit organization, GreenPort Sustainable Communitites Inc. %1"< % 121CC11110FtL1 was formed to lead this initiative. Private funding, at over $500,000, has been spent to develop a conceptual framework, to solicit support from Vail Valley towns and communities and State of Colorado agencies, and to write two proposals for Grants. GreenPort asked for a formal vote of rapport from each local government endly. All responded positively with unanimous votesl GmnPorr outlined the case of "Why not Try?" the complex process of soliciting Federal Grants and writing Proposals? GreenPort next needed State support to have a chance for obtaining Federal and/or Private ,Sector fundin As briefed to each government entity, a first stage in the process was to ensure that this "economic development" concept had local community support, as a baseline, to solicit necessary State support from the Governors' Transportation, Economic and Energy departments. By June of 2010 all Towns, and most communities, had formally voted a Resolution to support GreenPort going forward. In Net, +4 the GreenPort Economic Devel Corridor concept did receive general and specifk State support d` additional engineering resources were obtained through a GreenPort partnership with an international Arehitedural and Engineering firm. Parsons- Brinckerhof, , Inc. db two Grant opportunities were idendfW and Proposals submitted This is a report of what progress has been made and where the initiative stands today. This report is summarized by each of the major challenges that the GreenPort organization embarked upon. Identification of Two Grant Opportuni and Submission of P -Three Federal Agencies formed a Sustainability Consortium, i.e. [IUD. DOE and DOT, and issued a Request for Grant Proposals. The Eagle County Housing Department, with the support of Towns and GreenPort, did submit a proposal in Sept. 2010, requesting $2.4million for both a Senior Care Facility and funding for sustainable community planning i.e the GreenPort vision. It was required that the Grant Request submissions be made by an official governmental organization, and therefore GreenPort was not able to lead the proposal. GreenPort, however, was successful in obtaining a national, very experienced private sector firm - Parsons Brinekerhoff Ina to offer assistance to Eagle County. Parsons Brinkerhoff has an excellent national reputation for rapid transit system work and development of sustainable communities. STATUS: Eagle County has not informed GreenPort of the award decision, but informal checking by GreenPort indicates that this bid was declined. The status of similar bids submitted by Heaver and rural counties is not known. II- GreenPort independently submitted a Grant Proposal to a U.S. stock trading organization that has unique IRS tax benefits for contributions to "public works ". A proposal for a full GreenPort project was submitted for $782,000,000. STATUS. GreenPort has been notified that it is one of two finalists, and that, the award decisions will be no earlier than Feb. 2011. State of Colorado Support (formal letters attached) 1- Russell George, Executive Director of Colorado department of Transportation, with the support of the Department of Transportation Planning - Jennifer Finch 2 -Don Marostica, Executive Director of the Colorado Office of Economic Development 1/4/2011 5 -I -I 3 -Tom Plant, Executive Director of the Colorado Office of Energy 4- National Renewable Energy Laboratory, Golden, Colorado 5 -Jim Isgar, Colorado Director, Department of Agriculture 6- Senator Bennett, Colorado 7 -A1 White, Colorado Republican Senate Representative 8- Christine Scanlan, Colorado Democratic House Representative and Governor -elect Special Liaison to House and State Legislators 9- Cliff Eby, former Administrator, U.S. Department of Transportation, Federal Transportation Administration Union P acific Railroad (UPRR) i- GreenPort uncovered that UPRR and a new ski resort developer had jointly funded a major study (2007 -2008) of track upgrade feasibility from Mintum to Eagle County Airport. UPRR negotiations were positive until the current economic downturn, and a subsequent down sizing of the private sector company. 2- GreenPort had discussions with the UPRR regional VP and was provided the current UPRR guidelines for economic and operations criteria for business proposals. GreenPort evaluated the criteria and developed a preliminary business proposal. 3 -An "informal" meeting was held with the current CEO of UPRR in Omaha, with a general outline of the GreenPort Project presented. The CEO acknowledged he was informed of the Project, but advised a delay in any formal GreenPort proposal, or contact with the UPRR Board of Directors, pending other current UPRR issues. STA TUS. no further UPRR inte ractions until suc cess in the award of the rema ining Gra Proposa! A_ ddition Private Sector Support to G reenPort 1 -A commitment of engineering support to the GreenPort Program was received from the international firm Parsons- Brinckerhoff Inc. (www. rworldcom ), to include proposal strategy and writing support from the Denver Office to the Eagle County Housing Directorate, who submitted the HUD -CDOT -EPA proposal in September 2010. PS World is currently a 2009 -10 participant in successful sustainable cities architectural design awards, as well as, transportation planning awards for high speed rail - Federal and State stimulus funding. In addition, the Denver office has made an alternate Bus Rapid Transit concept proposal to GreenPort that utilizes the Colorado Highway b, Eagle County roadway. A fixed guide way technology has been outlined as a very attractive and less costly alternative to the Rail Commuter Line. 2 -With DOE - National Renewable Energy Laboratory support, GreenPort shared planning factors with a Colorado geo- thermal company, who was recently awarded an $8m contract for drilling in Colorado, to include a very promising Eagle County area of attractive geo- thermal reservoirs. If the drilling has positive heat and capacity measurements, a capacity for an Eagle -County wide district Geothermal Plant would be economically feasible. Drilling is currently underway, and, a proposal to the Eagle County and a proposal to the Eagle County Commissioners were made. STATUS Where does the GreenPort Program stand? With one Proposal remaining for award decision, GreenPort is in a stand -by mode. To proceed it is necessary to now receive outside capital and funding. rke lnidal private sector mpenditure of over S500k was understood and was necessary as "seed" funding. GreenPort has not returned to the localgovernments to solicit the previously recommendedfunding support at SIO-15k each. Our view is that we will "not" ask for the local funds (1) because of local economic conditions, and (2) the view that such funds should only be solicited when the GreenPart Program is on a long term, funded track We are convinced the GreenPort Program was well conceived The addition of private sector partners, and the approvals from the local communities and the Stare, have further added to that confidence. The right spirit of public service is to try, and, to give it your best The 3 Principals of GreenPoncolorado. org Thank You for your help and wish all a warm Holiday Greeting. Vince Cook - Program Management; Ross Graves- Planning; Susan Lambert Technology Integration 1/4/2011 5 -1 -2 Colorado Office of Fconom c i;evelopment and Bill Ritter, Jr., Governor nternatronal Don Maresbcs, Director Trade August 24, 2010 Ron Sims Deputy Secretary U.S. Dept of Housing and Urban Development 451 7 "' Street SW Washington, D.C. 204 10 RE: Sustainable Communities Regional Planning Grant and Community Challenge and Tr-ansportation Planning Grants I am writing in support for the Eagle County government and their regional partners including the GreenPort Sustainable Communities Corporation, a Colorado not- For -profit organization. Two planning grants are being submitted for Cagle County's micropolitian district, which includes take County as follows. (1) Sustainable Communities Regional Planning Grant Program (FR- 5396- N -03), and (2) Community Challenge and Transportation Planning Grants (FR- 5415- N -12). The Colorado Office of Economic Development and International Trade (DEDIT) has reviewed the plans for a regional, transit orientated, sustainable communities development designed to meet the economic and social needs of an important rural -resort area in Eagle County, Colorado. In addition to stimulating the local economies and businesses, it is anticipated that the economic outcome from this stimulus will result in job creation, and will further compliment the viability of Colorado's tourist industry, which is an important industry sector to the state. The tourist and travel Industry in Colorado is a significant factor in the United States Balance of Payments Account and does require continuing investment to remain internationally competitive. Connecting multiple towns and businesses in Eagle County, by means of a public transportation system, provides a catalyst for major economic development in the defined economic development corridor. The DEDIT supports the implementation of this development as a prototype for other rural -resort economic development efforts, and this enterprise is consistent with state initiatives intended for stimulating regional economic and job creation. Respectfully yours, A.-bo44� Don Marostica Executive Director Colorado Office of Economic Development and International Trade 1 625 Broadway, Suite 21CU - Denver, Coloraco 80202 - Telephone 303- 892 -3840 - Facsrmrle 303 -892 -3848 • wwwARdvanCe.colorado corn 1/4/2011 5 -1 -3 STATE OF COLORADO DEPARTMENT OF TRANSPORTATION Russell George, Executive Director 1QhQ0T 4201 East Arkansas Avenue, #262 Denver, Colorado 80222 (303) 757 -9201 (303) 757 -9656 Fax August 23, 201 d Ron Sims Deputy Secretary U.S. Department of Housing & Urban Development 451 7 Street SW Washington, DC 20410 RE: Sustainable Communities Regional Planning Grant and Community Challenge and Transportation Planning Grants Dear Mr. Sims, This is a letter of support for the Eagle County Governtnent and their regional partners including the "GreenPort Sustainable Communities Corporation," a Colorado not - for - profit organization. Two grant applications are being submitted to H1.JD -D0T -EPA, for Eagle County's micropolitian district, which includes Lake County: (1) Sustainable Communities Regional Planning Grant Program (FR- 5396 -N -03) and (2) Community Challenge and'fransportation Planning Grants (FR-5415-N- 12). The Colorado Department of Transportation (CDOT) has reviewed the vision and planning for regional, transit oriented, sustainable communities development to meet the economic and social needs of an important astral- resort area in Eagle County, Colorado. In particular, CDOT supports continued regional planning for additional transportation options, including Bus Rapid Transit as being proposed in the near term and a potential passenger rail option as proposed as a long term vision. It is anticipated that the Connection of multiple communities in Eagle County and Lake County, via a public transportation system will be a stimulus and catalyst for major economic development and environmental responsibility. CDOT has embraced the benefits of transit oriented developments in the State of Colorado, and believcs the benefits and experience gained in other developments will have applicability in this important Region. P reorge CDO'I' Executive Director 1/4/2011 5 -1 -4 STATE OF COLORADO GOVERNOR'S ENERGY OFFICE 1580 Logan Street Suite 700 Denver, CO 80203 -1625 Phone: (303) 866 -2100 `•�i85 Fax: (303) 856-2930 www.rediare:ecolorado.com Aeeo@state.co.us Bill Ritter, Jr. Govemor Tom Plant Director To whom it may concern: I am writing in support of two planning grant requests submitted by Eagle County Government and their regional partners including the "GreenPort Sustainable Communities Corporation ", a Colorado not -for- profit organization. The grants: (1) Sustainable Communities Regional Planning Grant Program (FR -5396- N-03) and (2) Community Challenge and Transportation Planning Grants (FR- 5415 -N -12) are important to the success of sustainability plans for the region, The Governor's Energy Office has reviewed the vision and planning for a regional, transit orientated, sustainable development to meet the economic and social needs of an important rnral -resort area while improving the efficiency of energy use and associated benefits to the fragile high alpine environment of Eagle County. The grant requests reflect the region's commitment to renewable energy For residential energy needs, consistent with the State of Colorado's commitments to the advancement of alternative, clean energy resources. Additionally, the focus on energy efficiency in design and construction maintains our commitment to an approach of "efficiency first ". The Governor's Energy Office supports the implementation of these projects as prototypes for other developments consistent with Colorado's commitment to advancing energy efficiency and renewable energy resources across the state. Sincerely, Tom Plant Director Governor's Energy Office 1/4/2011 5 -1 -5 MEMORANDUM TO: Town Council FROM: Public Works Department DATE: January 4 2011 SUBJECT: Lionshead Transit Center Phase I and Phase II Update This past September Council directed staff to move forward with entitlements and construction documents for the Lionshead Transit Center Project Phase II. Since that time; bonds have been sold for potential funding of the construction project, PEC and DRB have approved the entitlements of the project, and construction documents have just recently started in anticipation of a possible March bid date. The project is currently still tracking to be able to begin construction this coming spring. After a review of the anticipated construction schedule in relation to important milestones, staff and the project team have deemed it necessary to separately bid out shop drawings and fabrication of Pre -Cast Concrete, Elevators, and Mechanical Equipment. This could allow the Town to enter into a separate early contract with a subcontracting fabricator to complete shop drawings on the above mentioned items. By publically bidding this portion of the contract early the project could gain a critical 6 to 7 weeks of time on these long lead items. The design team is scheduled to be able to have the necessary design documents for this early bid package complete by 1/7/11, with a possible public bid opening on 1/18/11, and Council potential award on 2/2/11. The final construction package will be able to be available to general contractors on 217111 and could be scheduled to Bid on 3/8/11, and thus could be awarded by Council on 3/15/11. If the award is made to a General Contractor, the fabricating contractors and contract from the early bid will be assigned to the General Contractor. The Lionshead Transit Center Phase I project, currently under construction, has been obviously hampered by winter conditions resulting from uncontrollable delays due to utility relocations by the utility companies and unknown soil conditions. At this time staff and the construction team of FCI is strongly considering suspending construction by mid - January until this coming spring. We are now approaching a point in construction in which it makes sense to leave the site for a few months. This suspension will ultimately save the Town money, provide a better end product, and lessen the visual impact of construction at the Lionshead Parking Structure. The goal will be to complete construction and commence operation of the building with ECO buses by June 30 2011. The above information is to inform you that staff is moving forward with the Phase II bid process as outlined above to maintain the best options for the Town; and we will keep you informed regarding the final outcome of the suspension of work on Phase I. 1/4/2011 5 -2 -1 P MEMORANDUM December 30, 2010 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: November Sales Tax On the reverse side please find the latest sales tax worksheet. I estimate Vail will collect another $33,000.00 in November sales tax to bring November collections to $693,141.00. If so, we will be up 8.4% or $53,920.00 from budget and up 6.3% or $41,268.00 from November 2009. Year to date would be up 3.7% or $523,962.00 from budget and up 2.1 % or $296,043.00 from 2009. November Lift Tax is up 82.4% or $57,174.00 from November 2009. 1/4/2011 5 -3 -1 D1 C71 O n m n n M n n Lf) O O O m N m di, I aS N v E $ C CO q n N w M M ° o 0 LO ao LO ro M n M Ch f` Q W M m N CR p$ N 9 n Q0 CO N W t0 O M N O m C �n n W iA 4 Q 0 N O t GD t N W O N W W O M N C N - M N 0 0 R O n n v� �Mp M N N m imp n p N OD N r� N LL'1 I f0 O R co N n elf L<OO C R � fV N CV IZ Q LO C V O A w 0 0 LO O O N � S cr 0 co � n p �p s N N N R N m ��pp ss�� app r O co O L Of n N GD N � O_ C W M Of C w in to h r' �C M O M M R m off N � P . O N W) m M K M N N N - �: O CV CO r W L CD N yep- N N O CO O l'7 N m ip m m l'7 to C �� O � n ^ N N N n to �NCpp Ol ^ W) M O O M O m Q M _ m CD P A m m N M M . m N m �p ^ r O aM V n n aD R 0r0 O m ! N M (O �R n co O 1. n M In OD N co co O CD C O t t m CO C Y M N M L n 1 to V 0) N W m n O O M Y O C% N N �" OD N CO O �p r r r r 3 O a N co c� ' N �C1 Q N m O� O M N N f0 Cl) 3 $ 1: t tC�V O 0 0 O � N N V OD }. W Si OO N co O N O w m P. O A cs CV N N ID N 1` _O n O n M ccoo Om n � n n N n V L Ln co n C � . p - w 8 � $ o of n N COD CA A t0 OMD 0 tD r - '� v N V' n Q ? m r W n n N N N M N CG r a � L m n L M v IO M n L O N N C+f N M N a LO M N O m m Q R n M n 1n m M v CV N N M N L S m N m O W) M O O W m co L Q co M O r a - W n L N O N CO O O CD N n N a N N n co W O A W — M CO n O O m L L v U) N N N C% Cl) r M L CD n CmCpp CD a U, M n_ 'd aaq C N P' W MM N N Y ac g h M O O r n aD M � V m 0Oi 8 O N Im C t O n R t0 OD o N CV N C% N L Cp r •- r �f �n�pp L t0 N Ol O pp M O R m w N CO N n In n O c+f O b N Q a h ► M N L n r n tT L V W tt CV N N CM In IN m N. I I - n V b M N M N N N N L N C N m LO co n n O ^ CCpV M O N CA M n N O m m O N CV N N s� e� M N L In coo O M CO aD O O C O N a N cs m m O 0 m N N ID m v O m L N O N O O CO CC N LO M CA CO O Y OL C 0 M O CO O IIn � co N co co Cl N N N N tt a E � a a c 2 ° >� v � LL a >> a' US o z c ITL1 Oil VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 4, 2011 ITEM /TOPIC: Matters from Mayor and Council 1/4/2011 ITL1 Oil VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 4, 2011 ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation Town of Vail v. WENK et al. Case number 08CV467; 2) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Lionshead Parking Structure Improvements. PRESENTER(S): Matt Mire 1/4/2011 ITL1 Oil VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 4, 2011 ITEM /TOPIC: Adjournment (4:15 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) --------------- - - - - -- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JANUARY 18, 2010 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Worksession for January 18, 2011: Sandstone Road /Casolar Right of Way Vacation Site Visit - George - 20 min. Meadow Drive Loading and Delivery Site Visit - George - 20 min. Meadow Drive Loading and Delivery Discussion - George - 20 min. Ford Park Fields and Parking - Greg H. - 45 min. Villlage TH Zone District - Bill Gibson - 30 min. Resolution No. 23 VV TH District - Bill Gibson - 30 min. TimberRidge Update Discussion - George - 30 min. Evening Meeting for January 18, 2011: Comcast Franchise discussion - Matt Mire - 30 min. Sandstone /Casolar Right of Way Vacation - George - 30 min. Lightining Shelter Appeal Discussion - Bill G. - 30 min. Buildling Permit Fee Discussion - George - 30 min. Timber Ridge Rockfall Mitigation - George - 30 min. Meadow Drive Loading and Delivery - George - 20 min. Parking Sign Code Amendments - George - 45 min. EverVail /EPS followup - George - Attachment 5 min. Other Dates TBD: Red Sandstone Playground Update - Attachment - Greg Ford Park Master Plan Discussion - 2/1/11 - George - 30 min. Electronic Signs Policy Discussion - George - TBD Conference Center Funding Update - Kelli - TBD 2015 Championship Racing Opportunities - TBD - Stan - 30 min. Local Purchasing Preferences - TBD - Judy - 30 min. Resolution on Parking - TOV summer /VRI winter -TBD - Greg - 30 min Recognition of Howard and Cathy Stone /Vail Jazz Foundation - TBD - Dick Cleveland - 5 min. Historic /Landmark Preservation Discussion - July 2011 /TBD - George - 30 min. 1/4/2011