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HomeMy WebLinkAbout2011-02-15 Agenda and Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION AGENDA "fi TOW VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:00 P.M., FEBRUARY 15, 2011 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM /TOPIC: West Vail Fire Station site visit (40 min. ) PRESENTER(S): Mark Miller 2. ITEM /TOPIC: DRB /PEC Update (15 min) PRESENTER(S): Warren Campbell 3. ITEM /TOPIC: Information Updates and Attachments (15 min.) 1) VEAC Minutes - Kelli McDonald 2) TOV Communications Update and Digital Standards 3) Re- examination of Parking Structure Use PRESENTER(S): Misc. 4. ITEM /TOPIC: Matters from Mayor and Council (15 min. ) 5. ITEM /TOPIC: Executive Session, pursuant to: 1) C. R. S. §24- 6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Timber Ridge redevelopment and proposed Ever Vail redevelopment; 2) C.R.S. §24- 6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation Town of Vail v. WENK et al. Case number 08CV467; 3) C.R.S. §24- 6- 402(4)(b) - to receive legal advice on specific legal questions, Regarding: Council roles and responsibilities. (45 min. ) PRESENTER(S): Matt Mire 6. ITEM /TOPIC: Adjournment (4:10 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) --------------- - - - - -- 2/15/2011 THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, MARCH 1, 2011 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Work Session for March 1, 2011: Council Photos - Pam /Suzanne - 30 min. Lionshead RFP - Greg Hall - 30 min. Funding Request Direction on Eagle River Watershed Council Black Gore Creek and Gore Creek Monitoring and Data Comparison - Bill Carlson - 30 m in. CSE /VLMDAC Update - Stan - 30 min. Energy Audit Update - Kristin B /Greg H - 45 min. Evening Meeting for March 1, 2011: Silver Wreath Award - Medal of Valor presentation - Dwight H. - 5 min. Supplemental Appropriation Ord, #6, 2011, 1st reading - Kathleen - 15 min. Building Permit Fee Discussion - George - 30 min. Conference Center Fund Update - Stan - 45 min. RETT Appeal - Matt M. - 15 min. Newspaper Boxes - Todd O /Matt - 30 min. Ord. No. 5, 2011, Solar Panels - George - 30 min. Ord. No. 4, 2011. Exactions and Dedications - Rachel - 30 min. EverVail Presentation - George - 30 min. Work Session for March 15, 2011: AIPP /DRB /PEC and BFCAB interviews - Pam - 60 min. Ever Vail /EPS Joint Session with PEC discussion - George - 30 min. 50th Anniversary Update - Kelli /Adam Sutner - 30 min. Evening Meeting for March 15, 2011: Vail Village TH Ord No. 15 2010 - Bill G - 30 min. Res. No. 23, 2010 - Bill G. - 30 min. Supplemental Appropriation Ord #6, 2011, 2nd reading - Kathleen - 15 min. AIPP /DRB /PEC and BFCAB appointments - Pam - 20 min. Lionshead Welcome Center Bids - Greg Hall - 15 min. Frontage Road Bike Lane Bid - Greg - 15 min. Other Dates TBD: Cirsa Training - Tami Tanoue /Matt - 60 min. - WS Flood Assessments - Tom K. - 45 min. Red Sandstone Playground Update - Greg - 15 min. - WS - April 5 Update current Council Goals /2011 Strategic Plan - Stan - 30 min. - WS Local Purchasing Preferences - Judy - 30 min. - WS Electronic Signs Policy Discussion - George - TBD - ES Resolution on Parking - TOV summer/VRI winter -TBD - Greg - 30 min - WS /ES Century Tel WiFi Discussion - TBD - Ron /Matt - 30 min. - ES Recognition of Howard and Cathy Stone/Vail Jazz Foundation - TBD - Dick Cleveland Historic /Landmark Preservation Discussion - July 2011/TBD - George - 30 min - WS Recognition of Nancy Ricci /Eagle County - Stan - TBD 2/15/2011 ITL1 Oil VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 15, 2011 ITEM /TOPIC: West Vail Fire Station site visit PRESENTER(S): Mark Miller 2/15/2011 ITL1 oil VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 15, 2011 ITEM /TOPIC: DRB /PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: February 2, 2011 DRB Meeting Results February 14, 2011 PEC Meeting Results 2/15/2011 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING T * V iAl February 2, 2011 Council Chambers 4 75 S. Frontage Road - Vail, Colorado, 81657 PROJECT ORIENTATION 1:30pm MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Pete Dunning Brian Gillette Rollie Kjesbo Libby Plante SITE VISITS 1. 9 Vail Road Condominiums — 9 Vail Road 2. JKA Properties Residence — 710 West Lionshead Circle 3. West Vail Mall — 2161 North Frontage Road West PUBLIC HEARING — TOWN COUNCIL CHAMBERS 3:OOpm 1. Duffy DG DRB1 00634 / 15 Minutes Rachel Final review of minor exterior alteration (deck) 3944 Bighorn Road, West Unit /Lot 7, Gore Creek Park Applicant: Duffy DG, represented by Laura Christman ACTION: Tabled to February 16, 2011 MOTION: DuBois SECOND: Gillette VOTE: 5 -0 -0 2. JKA Properties Residence DRB100616 / 15 Minutes Rachel Final review of a minor exterior alteration (air conditioner) 710 West Lionshead Circle, Unit 510 (Vail Spa) /Lot 1, Block 2, Vail Lionshead Filing 3 Applicant: JKA Properties, represented by Arnold Brown ACTION: Approved with condition MOTION: Gillette SECOND: DuBois VOTE: 5 -0 -0 CONDITION: 1. The applicant shall paint the air conditioner condenser brown to match the color of the existing rooftop mechanical equipment prior to requesting final planning inspections. 3. 9 Vail Road Condominiums DRB110009/ 15 Minutes Bill Final review of a minor exterior alteration (re -roof, fascia) 9 Vail Road /Lot 9B, Vail Village Filing 2 Applicant: 9 Vail Road HOA, represented by Dave Peel ACTION: Approved MOTION: Plante SECOND: Kjesbo VOTE: 5 -0 -0 4. Qdoba Mexican Grill DRB1 10020 / 15 Minutes Bill Final review of a minor exterior alteration (exterior heaters) 2161 N Frontage Road W, Unit 9 /Lot 2, Vail Das Schone Filing 3 Applicant: QMG Vail LLC, represented by Kristin Comerford ACTION: Approved MOTION: DuBois SECOND: Plante VOTE: 5 -0 -0 Pagqe 1 2/15/2017 2 -1 -1 STAFF APPROVALS Peterson Residence DRB110005 Warren Final review of an addition (crawlspace conversion) 1687 Buffehr Creek Road /Lot 2, Eleni Zneimer Applicant: Mark Peterson, represented by Scott Turnipseed AIA Rockwell Residence DRB110008 Bill Final review of changes to approved plans (chimney, lighting) 1160A Casolar Del Norte Drive /Lot 9, Block A, Casolar Del Norte Applicant: Vail Associates LLC, represented by Julie Spinnato Turley Residence DRB110013 Rachel Final review of minor exterior alteration (deck) 1151 Casolar Del Norte Drive, Unit A /Lot 2, Bock A8, Lion's Ridge Filing 1 Applicant: Marshall Turley, represented by Steve Ankerholz Woo Restaurant DR13110015 Rachel Final review of changes to approved plans (exterior) 68 East Meadow Drive, Unit 602 /Lot O, Block 5D, Vail Village Filing 1 Applicant: Rick Woo, represented by John G Martin, Architect Manor Vail DRB110016 Warren Final review of a sign (parking sign) 595 Vail Valley Drive /Lots ABC, Vail Village Filing 7 Applicant: Manor Vail Condominium Association, represented by Robert McCleary Signature Club Retail at Arrabelle DR13110017 Warren Final review of sign (business identification) 675 Lionshead Place, P149 /Lots 1 & 2, Lionshead Filing 6 Applicant: Vail Corp, represented by Kyle Griffith The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. Pagqe 2 2/15/20 T 2 -1 -2 PLANNING AND ENVIRONMENTAL COMMISSION February 14, 2011 O 1:OOpm TOWN TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 Members Present Members Absent Bill Pierce Tyler Schneidman Henry Pratt Luke Cartin David Viele John Rediker Michael Kurz 1. Legal Training - Matt Mire 30 minutes Matt Mire, Town Attorney, gave a presentation regarding his office hours and availability to address questions the Commission might have. He stated that he appreciated receiving any questions ahead of time verse trying to provide advice in a public hearing off the cuff. He covered the ability to enter into executive session if necessary to hear legal advice, but this has been rarely done with the Commission. This presentation is to satisfy the CIRSA, Town's insurance carrier, requirements for coverage under the Town's protection. A conflict of interest only exists if you have a direct and substantial financial interest in the matter under consideration. Must disclose the conflict on the record and then avoid influencing the Commission by leaving the room. It is not a legal requirement to leave the room, however, if you stay in the room avoid body language and seating yourself in a manner that may be seen as an attempt to influence a review. He discussed the difference between acting in legislative and quasi - judicial roles in the hearing. He then covered the making of a record and providing findings for a decision based in the adopted criteria. Commissioner Kurz inquired into concerns with ex parte conversations on site visits. Matt Mire explained that decisions can not be made when traveling to and from a site or on the site. Lobbying on site by the applicant or their representatives must be avoided. Commissioner Pratt inquired as to the differentiation between certain actions the Commission takes and whether they were legislative or quasi - judicial. Matt Mire stated that actions that are broad sweeping tend to be legislative and actions for a specific property or group of properties tend to be quasi - judicial. Commissioner Rediker inquired as to the specifics of three or more members getting together. Matt Mire clarified the difference between social gatherings and those where topics under consideration may be discussed. Staff needs to notice and provide minutes of any gatherings where items under consideration are being discussed. Matt Mire inquired as to the Commission having any comments on the mitigation chapter that was to be discussed latter in the agenda. Page 1 2/15 /2011 2 -2 -1 Commissioner Rediker inquired as to the jurisdictions that were reviewed to create this mitigation chapter. He stated that he felt the proposed legislation was potentially too boiler plate and unspecific. He questioned if Greenwood Village's legislation had be legally challenged. Matt Mire stated that Greenwood Village was the specific example; however, others were reviewed as well. He would look into making the proposed legislation more specific and to see if the Greenwood Village legislation. 2. Water Quality Update — Eagle River Water Shed Council 30 minutes Bill Carlson, Environmental Health Officer, gave a presentation on the ongoing efforts with regards to stream health of the Gore Creek and its tributaries. He highlighted efforts to keep Gore Creek off of the State 303(d) list for impaired waters. The strategy is to convince the State to not list Gore Creek as there are multiple local stakeholders with a strategy to identify the cause of the degradation and mitigate that source. He concluded by stating that he would return with updates in the future. Commissioner Kurz inquired as to the tributaries water quality and the degree of degradation that is actually occurring along Gore Creek. Bill Carlson explained that the tributaries are at the specified attainment levels for the state. Commissioner Rediker inquired as to the locations of the sampling points. Bill Carlson stated that a study was currently under way to locate potentially eight locations. Commissioner Cartin suggest that extending the sampling process occur year round verse only in the spring. It may help to determine if it was snow melt products or lawn care products. There was no public comment. 10 minutes 3. A request for a variance from Section 12 -6E -6, Setbacks, Vail Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code, to allow for an addition within the side setback area, located at 1350 Sandstone Drive, Unit 6 (Eiger Chalets) /Part of Lot G3, Lion's Ridge Filing 2, and setting forth details in regard thereto. (PEC110010) Applicant: Joel & Jane Gros, represented by Michael Hazard Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Viele SECOND: Kurz VOTE: 6 -0 -0 CONDITION(S): 1. Approval of this variance is contingent upon the applicants obtaining Town of Vail design review approval for this proposal. Bill Gibson gave a presentation per the Staff memorandum. Michael Hazard, architect representing the applicant, made himself available for questions.. There was no public comment. Commissioner Pratt inquired as to the setback of the existing building. Bill Gibson stated that the existing and proposed side setback was approximately 8 feet. Page 2 2/15 /2011 2 -2 -2 The Commissioners agreed that the requested variance met the review criteria. 30 minutes 4. A request for the review of a conditional use permit, pursuant to Section 12 -8B -3, Conditional Uses, Vail Town Code, to allow for public parks and active public outdoor recreation areas and uses, excluding buildings and accessory buildings (permanent and temporary) and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses, to facilitate a community garden located at 2490 South Frontage Road/ Unplatted, and setting forth details in regard thereto. (PEC100043) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Approved with condition(s) MOTION: Kurz SECOND: Viele VOTE: 5 -0 -1 ( Cartin recused) CONDITION(S): 1. The West Vail Community Garden shall receive design review approval prior to any construction. 2. The West Vail Community Garden shall only operate between 7am and 7pm from April through October. 3. All occupants and members of the West Vail Community Garden shall comply with the Town of Vail noise regulations. 4. Site lighting shall not be permitted at the West Vail Community Garden site. 5. The West Vail Community Garden shall be maintained and kept in an orderly fashion or the required conditional use permits may be revoked. 6. The West Vail Community Garden Committee shall enter into an operational agreement with the Vail Town Council prior to commencement of the community garden. Commissioner Cartin recused himself due to a conflict of interest. Rachel Dimond gave a presentation per the Staff memorandum. Commissioner Pierce asked what surface material was proposed for the driveway and parking. Rachel Dimond clarified that the driveway will be asphalt millings. Commissioner Pratt asked about the environmental impacts of using millings. George Ruther, Community Development Department Director, noted other locations where the Town has used this paving material. Commissioner Pierce noted that an email was received from Staff containing a letter expressing several concerns from Chas and Charmayne Bernhardt, adjacent property owners. Marian Carton was available on behalf of the community garden committee. Commissioner Pratt asked about the management of sheds, trellises, and other privately installed structures. Marian Carton responded that the committee would not permit such structures to be installed. Pa e 3 2/15 i2� 1 1 2 -2 -3 Commissioner Kurz noted his concern about interactions with wildlife, more specifically smaller animals like raccoons and gophers. He asked about potential liability and impacts to neighbor's properties. Commissioners Pratt and Viele agreed with the Bernhardt's letter identifying a concern about planting fruit trees which could attract bears. Commissioner Rediker asked who from the Town would monitor the operation of the garden. Rachel Dimond identified the variance Community Development Department and Public Works Department staff members involved with this proposal. She also Kristen Bertuglia, Town of Vail Sustainability Coordinator, noted that their will be a formal lease agreement between the committee and the Town Council. Commissioner Kurz recommended a formal, written report be provide on a regular basis from the garden committee. Commissioner Pierce recommended a modification to the conditions of approval. Commissioner Pratt recommended a two -year approval limit. George Ruther identified the Council's goal of facilitating the garden, but no managing the day - to -day operation of the facility. He recommended more details be incorporated into the operational agreement between the Council and the garden committee. Commissioner Pratt asked about who would enforce specific sections of the proposed management plan. George Ruther recommended that this could also be addressed in the operational agreement between the Council and the garden committee. Kristen Bertuglia identified the garden committee's role in enforcing the rules of garden. Commissioner Pierce stated that the garden is a great idea, but the management agreement will be the most important tool to ensuring Commissioner Rediker identified a potential risk to pets from certain organic garden fertilizers. His other concern is creating an asphalt driveway and parking area. Rachel Dimond noted that the alternative driveway locations would require approval from the Colorado Department of Transportation (CDOT). She identified the provisions of the Town Code requiring an improved parking surface. Commissioner Rediker asked about the ramifications of not paving the parking area or not creating a parking area. George Ruther identified run -off, mud, dusk, and tracking material onto the adjacent road as concerns. He noted that parking will likely occur on the frontage road if it is not provided on -site. Commissioner Rediker asked about parking lot design alternatives. Rachel Dimond identified the issues that would be regulated by CDOT. Page 4 2/15 /2011 2 -2 -4 Kristen Bertuglia noted that there are only five parking spaces and the area is currently a compacted road base material. The recommendation is contingent upon the successful negotiation of a mangagement agreement between the Town Council and the garden committee. George Ruther asked if the Commissioner were interested in exploring options for minimizing the parking area if possible. Commissioners Rediker and Viele agreed. Commissioners Pierce and Pratt were concerned about any backing into the street. Commissioner Kurz did not amend his motion. 60 minutes 5. A request for a recommendation to the Vail Town Council, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, for a prescribed regulations amendment to create Chapter 12 -26, Exactions and Dedications, Vail Town Code, to allow for the creation of regulations for mitigation of development impacts, and setting forth details in regard thereto. (PEC100050) Applicant: Town of Vail Planner: George Ruther / Rachel Dimond ACTION: Tabled to February 28, 2011 MOTION: Viele SECOND: Kurz VOTE: 6 -0 -0 Rachel Dimond gave a presentation per the Staff memorandum. Commissioner Kurz understands why the Town would like to implement this policy, however, 12- 26-3(B) caused him concern regarding the statement that fee schedules may be established. Appears adhoc and may occur without study. Rachel Dimond stated that a cause and effect nexus is necessary for your community to establish the impact. Commissioner Kurz, felt that the proposed language was stating that a nexus for a fee schedule was necessary and not a nexus for the actual impact fee. He also felt the severability Section of the proposed regulation was permitting the Council a variance out for Council. George Ruther replied the that Section 2 of the proposed ordinance is not intend to amend the way the ordinance is being implemented, but serve as a form of protection should a court determination result in the nullifying of any portion of the adopted regulation. Commissioner Viele inquired as to any provision in the Code which prohibited the collection of fees? Was this proposal to legalize the ability to charge these fees? Are the fees being collected currently inappropriate? George Ruther responded by stating that the attorney's office has requested this proposed regulation to strengthen the defense of mitigation fees and improvements which are collected. Commissioner Cartin inquired as to how fees are determined by the Town and Council? Page 5 2/15 /2011 2 -2 -5 Rachel Dimond responded that a need would be identified that would benefit from mitigation and a subsequent study would be performed to determine the appropriate mitigation of an impact. George Ruther highlighted the parking pay -in -lieu fee which is currently at $32,000 per parking space which is no where close to the estimated cost of approximately $110,000 to actually construct a structured space. Commissioner Rediker asked Staff to consider a definition of infrastructure facilities and services as identified in the proposed language. He highlighted the list of impacts which could be mitigated found on page 3 of the Staff memorandum. He continued by highlighted the proposed 12- 26 -4(2) might be best changed to discuss the Town's need for an improvement and not an "interest" in an improvement. He suggest that the phrase "But for" as it occurs in the proposed language is a high legal standard which could be difficult to determine. He felt that 12- 26 -5(D) and 12- 26 -5(E) were redundant and was unsure of why both paragraphs were needed. George Ruther clarified that due to the review processes within the Town of Vail that the two paragraphs clarified the differing roles of the Commission and the Council. Commissioner Rediker suggested that the Town's legal counsel review 12- 26 -4(6) and the appropriateness of the language. Commissioner Pratt stated for the record that he did not feel that a project developing within full compliance with the Code should not be required to perform an impact study. He continued, by stating that the proposed language did not provide the clarity that the Staff memorandum was suggesting would be an outcome. Developers must invest significant sums to design and submit prior to know the mitigation impacts. The proposed language does not clearly identify the fees for the various impacts. George Ruther stated that the reality is that in some case you need to know a great deal about the project before knowing the actual impact costs, however, the exact fees would be determined through the review, but there should be no surprise that fees and improvements will be requested. Commissioner Pratt suggested that the proposed ordinance language was vague and should include a list of the impacts that will need to be mitigated as found in the memorandum. George Ruther stated that the Town could choose a fee that is below that of the actual identified impact and subsidize certain elements and improvements. Jim Lamont, representing the Vail Homeowners Association, asked that the list of exactions and impacts found on page 3 of the Staff memorandum needs to be reconciled with the list contained within the proposed ordinance language. He added that mitigation of development impacts originally started under the Special Development District process solely unless you asked for more than what zoning permitted. He stated that the Town should be looking at the budgetary process such as staff salaries and benefits is to solve some of the needs of the community as development is likely not going to be rebounding in the near term. He highlighted the studies done for Ever Vail showing the fiscal impact of a project like Ever Vail and should those revenues be dealt with differently to allow those to mitigate development impacts. He spoke to several studies that state the struggle that real estate will have moving forward as the homeownership fees for metro districts and homeowners associations will deter many from purchasing products in resorts like ours. Pa q e 6 2/ 15i2� 11 2 -2 -6 George Ruther highlighted the difference between policy and implementation. Some communities have exactions requirements, but may wave them entirely by accepting various improvements or other elements. This proposed ordinance only speaks to the impacts created by development and only the incremental impacts of that development. This ordinance cannot be used to go back and correct the sins of the past. Jim Lamont suggested that policy needs to follow industry trends. He suggested that a list of all the fees that are charged to a square footage of development in the Town of Vail and how they cumulatively impact development and sale of product in the Town of Vail. This will be vital to the reinvention of ourselves as we come out of the current economic climate 5 minutes 6. A request for a final recommendation to the Vail Town Council for prescribed regulations amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to provide regulations that will implement sustainable building and planning standards, and setting forth details in regard thereto. (PEC090028) Applicant: Town of Vail Planner: Rachel Friede ACTION: Tabled to March 28, 2011 MOTION: Viele SECOND: Kurz VOTE: 6 -0 -0 5 minutes 7. A request for a recommendation to the Vail Town Council for a prescribed regulation amendment, pursuant to Section 11 -3 -3, Prescribed Regulations Amendment, Vail Town Code, to amend Section 11 -7 -15, Public Parking and Loading Signs for Private Property, to allow signs for public parking on private property, and setting forth details in regard thereto. (PEC100056) Applicant: Solaris Property Owner, represented by Michael Suman Planner: Bill Gibson ACTION: Tabled to March 28, 2011 MOTION: Viele SECOND: Kurz VOTE: 6 -0 -0 5 minutes 8. A request for review of a variance, pursuant to Chapter 14 -1 -5, Variances, Vail Town Code, from Section 14 -10 -5, Building Materials and Design, Vail Town Code, to allow for the installation of solar panels within two feet of a roof ridge and eave and extending higher than the ridgeline, located at 4918 Meadow Drive, Unit A/Lot 16, Block 7, Bighorn Subdivision Fifth Addition, and setting forth details in regard thereto. (PEC100046) Applicant: Laurent Meillon Planner: Rachel Dimond ACTION: Tabled to March 14, 2011 MOTION: Kurz SECOND: Viele VOTE: 6 -0 -0 9. Approval of January 24, 2010 MOTION: Viele SECOND: Pratt VOTE: 6 -0 -0 10. Information Update A reminder to those Commissioners whose terms are expiring on March 31, 2011, was provided and a description of the process was given to request reappointment. 11. Adjournment MOTION: Kurz SECOND: Viele VOTE: 6 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The Page 7 2/15 /2011 2 -2 -7 public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published February 11, 2011, in the Vail Daily Page 8 2/15 /2011 2 -2 -8 ITL1 Oil VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 15, 2011 ITEM /TOPIC: Information Updates and Attachments (15 min.) 1) VEAC Minutes - Kelli McDonald 2) TOV Communications Update and Digital Standards 3) Re- examination of Parking Structure Use PRESENTER(S): Misc. ATTACHMENTS: VEAC Minutes 020811 & supporting documents TOV Communications Update - digital standards Llimo Memo 020111 Limo 2011 Memo Notice to Operators 2/15/2011 Vail Economic Advisory Council (VEAC) February 8, 2011 MEETING NOTES • VEAC Members Present: Alan Kosloff, Rayla Kundolf; Greg Moffet; Rob Levine; Laurie Mullen; Joe McHugh; Pam Stenmark; Steve Kaufman; Michael Kurz • Others Present: Jim Lamont; Rich tenBraak; Chris Anderson; Lucy Kay; Lauren Glendenning • TOV Staff Present: Finance Director Judy Camp, Economic Development Manager Kelli McDonald; Legal Assistant Tammy Nagel • Eagle County Airport Update: Chris Anderson started his presentation of the Eagle County Airport with the construction of the runway expansion being completed on July 25 and the acquisition of TSA funds for in -line baggage screening system design and construction. The 2009/2010 winter air service highlights were: 13 non -stop winter flights to 12 major cities, an addition of a Monday non -stop from Miami, passenger enplanements were 163,748 vs. 168,857 in 2008/09 winter, an addition of a Saturday Detroit non -stop flight and aircraft itinerant operations being up 9 %. The summer of 2010 enplanement growth to 32,000 was substantially higher than 5,000 in 2009 due to the runway closure. American Airlines service to Dallas /Ft. Worth was extended thru September, a new Saturday Miami service was introduced and the sponsorship of the Eagle Air Alliance (EAA) which supports summer and fall air service efforts at EGE through hard - dollar and in -kind support. The addition of the Dallas /Ft. Worth and the Miami flights supplied international connection flights. Additionally Anderson gave a preview of the 2011 air service for the winter with 11 non -stops to 10 major cities, daily non -stop flights to /from Miami, the return of Delta MSP non -stop Saturday service, and in summer the return of American Airlines Dallas /Ft. Worth daily non -stop flights from June - September and daily service to Denver on United as well as a potential new destination. Service comparison with other mountain airports showed EGE offering the most non -stop flights from major US cities (11), four major airlines and year -round large -jet service. The 2011 projects are a master plan, apron panel replacement design, acquisition of a fire truck, in -line baggage screening system design and construction, check point expansion design and interior design planning. Future projects also include TSA checkpoint widening and restaurant expansion. The $35 million National Guard 100,000 sq. ft. facility construction will begin this April emphasizing use of local contractors. The consumer driven website flyvail.com has gone under some changes making it more user friendly and allowing users to look and compare choices and book flights directly. A marketing effort is now in place as well. • Vail Valley Jet Center /International Terminal Update: Lucy Kay spoke concerning EGE's International Terminal stating that customs is currently offered for aircraft with up to 19 seats. The arrival terminal is proposed to be located in the old commercial terminal at Vail Valley Jet Center and could handle up to B -757 aircrafts which would bring flights from Mexico, Canada and possibly Europe and South America. Kay will be meeting with Town and County officials, Vail Resorts, the lodging community and business community to discuss the international terminal pros and cons allowing her to provide the best data concerning the demands for an international terminal and providing this report to the public by mid March. Vail would be the only U.S. ski destination with direct international flights. The estimated price tag to build the terminal is $2.5 - $3 million and is proposed as a public /private partnership. Fcbruary 8, 2011 VEAC Minutes 2/15/2011 3 -I -1 • Financial Reports: Financial Director Judy Camp presented the revenue highlights from December 2010, which was provided in the packets. Camp stated that 2010 December sales tax collections were a record of $3 million which was up 15.7% from December 2009 and up 4.7% for the year over 2009. Camp also shared that Vail Village was up 20 %; Lionshead was up 15 %; Other Areas were up 6 %; and Out of Town was up 10 %. Retail was showing an 11 % increase and Lodging a16% increase. Real Estate Transfer Tax (RETT) collections for 2010 of $7 million were the second highest in years due to the Ritz - Carlton and the Solaris. In 2009 RETT collections were $2.5 million. More detail on financial reports can be found on the sales tax page of www.vailgov.com • Lodging Occupancy Reports: Economic Development Manager Kelli McDonald presented the lodging occupancy report to the committee, which was provided in their packets. Camp explained the reason the lodging occupancy report was showing different numbers for lodging than what was presented in her financial report was due to the new inventory from the Four Seasons and the Ritz - Carlton Club & Residences opening in mid - December which was not reflected in this report. More detail on lodging occupancy reports can be found on the economic development page of www.vailgov.com • 2010 Accomplishments and 2011 Work Plan: McDonald reviewed the 2010 accomplishments and the 2011 work plan with the committee. Laurie Mullen and Michael Kurz would like to see Vail Resorts get more involved with the VEAC and other members agreed. Alan Kosloff suggested for the 2011 Work Plan goal #3 add music /arts as a marketing focus and goal #4 regarding the parking plan that in the summer the town uses the variable signs directing guests and residents where they can park for events when Ford Park is full. Kurz volunteered to be the Planning Environmental Commission (PEC) representative requested in goal #5. Kurz made a motion to approve the 2011 Work Plan; Rob Levine 2 and there was a unanimous vote 9 -0 to adopt with suggested revisions. • Citizen Input: None • Other Business: Members requested a school break calendar and MTRiP and Vail Business Review reports once compiled. • Next Meeting: March 8, 8:00 — 10:00 a.m. in the Caribou /Pronghorn Room at The Antlers Lodge. February 8, 2011 VEAC Minutes 2/15/2011 3 -1 -2 2010 VEAC ACCOMPLISHMENTS - Adopted the 2010 VEAC Work Plan in February 2010. - Monitored financial reports and lodging occupancy reports monthly providing feedback to the Director of Finance. - Provided recommendations to the Winter and Summer Parking Strategies which were adopted each season. - Provided recommendations to the Commission on Special Events regarding rating criteria for funding allocations in January 2010 which was adopted for 2011 funding. - Endorsed the Timber Ridge project with a unanimous vote in January 2010 and sent a letter of support for the project to Council in February 2010. - Conducted polls of neighboring businesses seasonally to determine what is working, what is different and suggestions for making things better economically. - Provided input on the 2011 budget which was adopted November 2010. - Provided input on group sales efforts by Vail Local Marketing District Advisory Council to focus on participatory sports groups, direct sales and Colorado corporations in February 2010. - Provided input on Town Council priorities document in February 2010. - Provided input in March 2010 regarding Vail Local Marketing District Vail 360 strategy for "Pursuit of Passions" to establish Vail as a leader in the decade of total wellness. - Hosted the April 2010 Business Forum with Vail Resorts for the business community to present the year -round marketing plan and brand as well as the world -class event platform. There were 90 attendees. - Provided input on the Vail Entertainment District proposal. Council to review presentation in May 2010 and provide direction. - Directed staff In May 2010 to contact event promoters regarding locating a cycling race in Vail. In November 2010, Vail Valley Foundation made the announcement that Quiznos Pro Challenge would have a time trial stage in Vail in August 2011. 2/15/2011 3 -1 -3 - Recommended to the business community and VLMDAC to use nomenclature of "value" year -round instead of "off- season" and "discounts" for promotions and marketing. -At June 2010 meeting gave input on VLMD Summer 2010 marketing efforts including recommendations to adopt measurement tools of lodging occupancy, sales tax, reservations, phone calls, web traffic, pr exposure, event and camp participation and attendance, enplanements at Eagle County Airport and the net promoter score. All measurement tools showed an increase in 2010 over 2009. - Provided direction at June 2010 meeting to move Street Beat concerts to Thursday nights to encourage overnight stays which was adopted and implemented in December 2010. - Provided input at July 2010 meeting on parking solutions to improve economic vitality which included greater convenience and safety with more people parking closer; 2 hours free; no merchant validation program; better communication; continue free parking on West Vail Frontage Road. All recommendations were adopted by Council for 2010/2011 ski season. - Requested at July 2010 meeting that CSE recruit an event for Memorial Day weekend. An RFP was issued in October 2010 but no promoter submitted a response for 2011 funding. - Provided input at August 2010 meeting on Conference Center funds reallocation including expanding utilization and infrastructure at Ford Amphitheatre, Golf Clubhouse, fields and parking at Ford Park; a new 30,000 — 50,000 square foot facility. Kent Logan went before Council in September and December 2010 with direction to further study proposed concepts of Golf Clubhouse remodel; Vail Village Welcome Center remodel; Guest Services Information and Enhancement Service proposal; renovation of Dobson Arena and expansion of Ford Park fields. An update will be brought to Council March 2011. - Provided input in September 2010 on winter parking options to include 2 hours free and continuing Free after 3, both of which were adopted by Town Council for the 2010/2011 ski season. Feedback also included a request to provide real time parking information which began December 2010 on m.vail.com - Provided input in October 2010 on Town of Vail parking brochure for simplification and ease of readability. All suggestions were incorporated into the 201/2011 ski season brochure. Recommended at the December 2010 meeting the need to supply business plans and ROI for each of the conference center funds projects being proposed. This item will be on the Council agenda in March 2011. 2/15/2011 3 -1 -4 VAIL ECONOMIC ADVISORY COUNCIL 2011 WORK PLAN Excerpted from the Vail Economic Development Strategic Plan Adopted December 2008 MISSION The Vail Economic Advisory Council (VEAC) was established in 2006 as a citizens' advisory group for the purpose of advising the Vail Town Council, Town Manager and the community on economic issues that will sustain, enhance and diversify the town's economy. Members are appointed by the Town Manager and Council holds public meetings the 2n Tuesday of each month. The major function of the VEAC is to focus on the overall economic future of Vail (West Vail to East Vail) and to develop an organized plan of action using specific information gained from past studies, existing studies and economic indicators VEAC Areas of Focus: • Build a strong relationship between Town of Vail and Vail business community • Increase the Town of Vail's economic activity • Focus on building a year -round economy • Support a quality workforce delivering world -class service • Provide support for sustaining, upgrading and maintaining Vail's capital assets • Support the stimulation of diversity of services and businesses locating in the Town of Vail GOAL 1: BUILD A STRONG RELATIONSHIP BETWEEN THE TOWN OF VAIL AND THE VAIL BUSINESS COMMUNITY Objective: Continue the efforts of the Vail Economic Advisory Council Action Step: Adopt the VEAC 2011 work plan Objective: Strengthen partnerships with Vail businesses to retain leadership position in lodging and tourism activity in comparison with resort competitors Action Step: Facilitate open communication between the Town of Vail, Vail Resorts and businesses in the sectors of retail, lodging, food and beverage, development, real estate, medicine, etc. by holding regular meetings, roundtables and forums Action Step: Engage Vail Resorts with consistent participation in VEAC Action Step: Heighten strategic alignment of resort services and guest relations to improve the experience for guests and residents and transition from redevelopment to celebration of the new infrastructure and programs Action Step: Focus on increasing international and domestic destination guests and families while still making Front Range guests and locals feel welcome 2/15/2011 3 -1 -s Objective: Create alignment with business organizations Action Step: Facilitate forums that align and combine efforts between the following business organizations: Vail Chamber and Business Association Vail Valley Partnership Eagle County Economic Council Lionshead Merchant Association Meadow Drive Partnership Action Step: Create public /private partnerships for appropriate initiatives GOAL 2: INCREASE THE TOWN OF VAIL'S ECONOMIC ACTIVITY AS MEASURED BY SALES TAX REVENUE TO EXCEED ANNUAL INFLATION, AS MEASURED BY THE CONSUMER PRICE INDEX Objective: Benchmark and monitor local economic performance in order to track and respond to changing economic conditions Action Step: Review reports at monthly meetings including but not limited to: Vail Business Review Sales Tax Collected Same Store Sales Reports Vail Lodging Occupancy Reports Competitive Resort Reports Consumer Confidence Reports Travel Trend Reports Economic Indicator Table Economic Forecast Reports Action Step: Maintain historical and current economic indicators for the Town of Vail Action Step: Solicit two ideas from each VEAC member to enhance economic vitality Action Step: Participate in economic development planning on local, county regional and state level 2/15/2011 3 -1 -6 GOAL 3: FOCUS ON BUILDING A YEAR -ROUND ECONOMY; REDUCE ECONOMIC SEASONLALITY BY GROWING THE SUMMER ECONOMY (MAY — OCTOBER) AT A RATE GREATER THAN THE WINTER ECONOMY (NOVEMBER — APRIL) Objective: Vail Local Marketing District annual plans will be developed to build long- term brand awareness that drives short -term sales and continues to position Vail as a world - class, year -round destination Action Step: Review the annual Vail Local Marketing District plan and provide input as it relates to sustainable economic health and remain flexible for new opportunities given the economic environment to maintain the goal of being the "premier mountain resort community" Action Step: Integrate the VEAC and VLMDAC at a higher level — monitor the process that is currently underway to improve communications and alignment Action Step: Focus on marketing health /wellness + sports /fitness +music /arts as strategic opportunities for Vail, in addition to tourism and real estate, to position Vail as the world -class destination for pursuing these passions Action Step: Collaborate with Vail Mountain on winter strategies to create year - round alignment for marketing efforts Objective: Commission on Special Events and Council Contributions annual funding allocations will be developed Action Step: Review the annual funding allocations for Commission on Special Events and Council Contributions and provide input as it relates to sustainable economic health and remain flexible for new opportunities given the economic environment to maintain the goal of being the "premier mountain resort community" Action Step: Integrate the VEAC and CSE at a higher level — monitor the process that is currently underway to improve communications and alignment Action Step: Consider a permanent funding mechanism for all special events Objective: Support Eagle County Airport and Vail Valley Jet Center initiatives that drive economic vitality for Vail Action Step: Provide input on strategies and tactics for year -round service and an international terminal 2/15/2011 3 -1 -7 GOAL 4: PROVIDE SUPPORT FOR A QUALITY WORKFORCE DELIVERING WORLD -CLASS SERVICE TO POSITIVELY IMPACT VAIL'S ECONOMY Objective: Work with Town staff, the business community, Eagle County and other municipalities to address future workforce housing needs Action Step: Provide input into updates of the Vail Employee Housing Strategic Plan Objective: Work with Town staff, the business community and Eagle County to address parking and transportation issues for workers and guests Action Step: Provide input on the strategic parking plan as it relates to Vail's economic health Action Step: Review ECO Transit plans and provide input as it relates to service in and out of Vail GOAL 5: PROVIDE SUPPORT FOR SUSTAINING, UPGRADING AND MAINTAINING VAIL'S CAPITAL ASSETS AS IT RELATES TO SUSTAINABLE ECONOMIC HEALTH Objective: Provide input to master plans, 15 -year capital plan and proposed development and redevelopment plans Action Step: Review Town master, strategic, 15 -year capital and redevelopment plans and provide feedback that considers the economic vitality of the plans Action Step: Provide input on plans regarding Vail's 50 Anniversary and 2015 World Champions as it relates to Vail's economic vitality Action Step: Send a VEAC representative to public hearings of the Planning and Environmental Commission and the Town Council to express the issues and opinions of the VEAC on development and redevelopment proposals Action Step: Identify and monitor the economic drivers in Vail (e.g. Vail Valley Medical Center, Steadman Clinic) and support those drivers Objective: Collaborate on recommendation for use of Conference Center funds to enhance economic vitality Action Step: Provide input to Town Manager developing a proposal to Town Council for utilization of Conference Center funds and a ballot issue for voters in 2011 2/15/2011 3 -1 -8 GOAL 6: SUPPORT THE STIMULATION OF DIVERSITY OF SERVICES AND BUSINESSES LOCATING IN THE TOWN OF VAIL Objective: Develop a strategy to support retention and development of existing businesses Action Step: Develop a program of retention visits to include representatives from Town Council, VEAC, Town Manager's office and Economic Development office 2/15/2011 3 -1 -9 MEMORANDUM TO: Vail Town Council FROM: Stan Zemler, Town Manager Suzanne Silverthorn, Community Information Officer SUBJECT: TOV Communications Update /Digital Standards DATE: 2 -15 -11 INTRODUCTION The purpose of this memo is to update you on efficiencies being created by town staff as it relates to communications and the use of technology. As part of a 2010 effort to better coordinate and streamline our activities, we have identified new technologies to help us and a process to provide consistency in our identity standards across the organization. COMMUNICATIONS STRATEGIES To reinforce our reputation as a credible and reliable organization, our communication strategies aim to create a two -way dialogue with members of the greater community to inform them, seek their feedback on a variety of issues and to warn them of immediate threats. As such, the town relies more and more on technology to convey unfiltered messages and to elicit feedback in a cost - effective manner. The town's digital presence includes the vailgov.com website, personalized Roam Secure alerts, e -mail correspondence, Twitter, Facebook (Library), YouTube, cable channel 10, variable message signs and the new parking information on m.vail.com in partnership with Vail Resorts. DIGITAL STANDARDS A goal of our streamlining efforts has been to identify new tools that efficiently help us to communicate and the updating of our identity standards that are used for all correspondence purposes. These standards include details on the consistent use of colors and fonts as well as enhancing the logo to work better in these new mediums. By streamlining the town's communications and enlisting departments to play an active role, the town has expanded its messaging and outreach despite a staffing reduction in the community information office. Furthering our efforts, templates have been created to simplify and unify the town's online services. Through this process, five electronic newsletters have been launched. They include This Week in Vail, TOV Weekly News, Hammer & Nails, Planet Matters and Housing Matters - and more are on the way. The town's database for these online services has grown to nearly 1,800 subscribers and cross - promotional efforts will continue to build new subscribers. Additional technology efficiencies have been created by integrating the way information is disbursed across our communication outlets. For example, when information is posted to the town's website, it is automatically posted to the town's Twitter feed and is available for other information transfers, as well. Our new communication efficiencies and the use of electronic mediums have allowed us to create better digital standards. The standards have been developed and designed to accommodate uniformity across multiple platforms. Text and graphics along with the above mentioned colors and font have been enhanced. The Town of Vail logo - the 2/15/2011 3 -2 -1 symbol that unifies our identity across all communications - has been updated to improve its scale and recognition. While subtle, the digital - friendly changes carried out allow for the logo to be portrayed in a variety of mediums and sizes without compromising its legibility. TOWN OF VAIL This is the second update of the Town of Vail logo and identity standards. The previous update, in 2002, improved reproduction of the town's mark on printed pieces by eliminating some of the intricacies of the original line art. Now, as the town shifts from a print -only focus to embracing the use of digital mediums, the modified logo and identity standards will enhance all online correspondence. Other forms of implementation of the enhanced logo and identity standards will occur during regular replacement schedules, not unlike the earlier transition. In the end, the town will have a unified graphic standard identity manual to convey the appropriate use of our logo, colors and fonts. FUTURE PROJECTS These digital graphic standards will be carried forward in 2011 as the town explores additional technology streamlining pursuits including live web streaming of the Town Council meetings, online payments and an update to the town's website which will create more opportunity to provide services to the community on a 24 -7 basis. In the future, the town will continue to seek ways to harness technology to provide a comprehensive two -way communications program that will connect our audiences in cost - effective ways. 2/15/2011 3 -2 -2 TOWN OF VAIN Department of Police Memorandum To: Town Manager Stan Zemler Chief Dwight Henninger From: Commander Steve Wright Date: February 1, 2011 Subj ect: Vail Transportation Center Over the course of the last few years, there has been increasing usage of the top deck of the Vail Transportation Center (TRC) by private, for - profit, transportation companies. These businesses include taxis, limousines, shuttle van services, the Greyhound bus, the Turtle bus, the Silverthorne Factory Stores shuttle, and others. These businesses compete for limited space with local hotel shuttles, Vail Information Center visitors, and other private vehicles. The Town of Vail generously provides these facilities free of charge to all patrons, public and private (with the exception of the Greyhound bus company which rents office space inside the TRC building). The purpose of this area is to provide an enhanced guest experience by concentrating passengers for safe pickup and drop off. All these businesses serve a purpose, but with the limited space and the increasing number of companies (and vehicles), the area is becoming increasingly congested, especially during the evening and night hours. The police department and the transportation department have partnered to manage this area. Over the years, we have designated areas for the various entities frequenting the TRC. This has become untenable due to increased usage and limited space. When examining the purpose of the area and the number of companies using the area, it appears luxury limousine services have the least interest in the confined space. The Colorado Public Utilities Commission (the regulating authority for limousines and taxis) regulations state: "No person shall provide luxury limousine service except on a prearranged basis. For purposes of this rule, prearranged basis' means that the luxury limousine service has been arranged or reserved before the luxury limousine service... is provided. No person shall provide luxury limousine service... if that person arranges provision of the service with the chartering party at or near the point of departure. " The police department and the transportation department suggest excluding the limousine services from the top deck of the TRC beginning February 15, 2011. Some of these companies have acquired vehicles which are unsuited for this area. They are oversized and block the limited space. Further, the limo companies seem to be at constant odds with each other, and the 2/15/2011 3 -3 -I taxi companies. We have had disturbances, motor vehicle accidents and "blocking" of other vehicles by the limos. There have been accusations of the limousine companies soliciting "point of sale" business in violation of Colorado Public Utilities Commission (PUC) regulations. It has been made clear to the limousine companies that use of the TRC is a privilege, not a right. However, this admonition has gone unheeded and the difficulties continue nightly. Also, dealing with these disagreements pulls police resources from more important duties. The exclusion process would be quite simple, entailing only notification of the three limousine companies and an adjustment of signage at the transportation center. It is clear by PUC regulations; limousines have no reason to park or loiter on the top deck of the transportation center. Their business, by definition, is predicated by a "pre- arrangement" initiated by a client. They may arrange locations for pick up and drop off virtually anywhere within the town, such as Bridge and Gore, Hanson Ranch Road, Checkpoint Charlie or the International Bridge. Therefore, prior to receiving a call for service, limousines may loiter anywhere (with the property owner's permission) and transport clients without need to visit the TRC. By eliminating limousines from the mix at the TRC, additional space would be created for the transportation businesses with a more direct guest interest. There is no additional guest benefit from limousines being parked at the TRC. Further, customer service would not be diminished by limousines being asked to provide their service from other locations. To assist those guests wishing to reserve a limousine, the police department would be willing to provide contact information cards (provided at the limo company's expense) to our guests. Also, the transportation department could post permanent signs listing contact information. 2/15/2011 3 -3 -2 TOWN OF VAIN Department of Police NOTICE TO ALL LIMOUSINE SERVICES Effective February 15, 2011, limousines will no longer be authorized to loiter, pick up or drop off clients at the Vail Transportation Center (TRC). The Colorado Public Utilities Commission (the regulating authority for limousines) regulations state: "No person shall provide luxury limousine service except on a prearranged basis. For purposes of this rule, prearranged basis' means that the luxury limousine service has been arranged or reserved before the luxury limousine service... is provided. No person shall provide luxury limousine service... if that person arranges provision of the service with the chartering party at or near the point of departure. " It is the determination of the police department and the transportation department that limousines have no compelling reason to utilize the transportation center. Your business, by definition, is predicated by a pre- arrangement initiated by a client. Therefore, prior to receiving a call for service, your limousines may loiter anywhere (with the property owner's permission) and transport clients without need to visit the TRC. By eliminating limousines from the mix at the TRC, additional space would be created for the transportation businesses with a more direct guest interest. Additionally, ongoing conflicts between limousine companies (and conflicts between limousine companies and other transportation providers) would be eliminated. There is no significant guest benefit from your vehicles being parked at the TRC. Further, customer service would not be diminished by limousines being asked to provide their service from other locations. If the limousine companies can agree on a cost share, the police department would be willing to distribute business cards with all limousine contact numbers, at your expense. Additionally, the town is willing to post limousine contact numbers in two locations inside the TRC. If you should have questions or concerns, please contact Vail Police Department Commander Steve Wright at 970 - 479 -3433 or at swright @vailgov.com. 2/15/2011 3 -4 -1 ITL1 Oil VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 15, 2011 ITEM /TOPIC: Matters from Mayor and Council 2/15/2011 ITL1 Oil VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 15, 2011 ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Timber Ridge redevelopment and proposed Ever Vail redevelopment; 2) C.R.S. §24- 6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation Town of Vail v. WENK et al. Case number 08CV467; 3) C.R.S. §24 -6- 402(4) (b) - to receive legal advice on specific legal questions, Regarding: Council roles and responsibilities. PRESENTER(S): Matt Mire 2/15/2011