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2011-05-17 Agenda and Support Documentation Town Council Work Session
VAIL TOWN COUNCIL WORK SESSION AGENDA TOWN OF VA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 11:30 A.M., MAY 17, 2011 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM /TOPIC: Executive Session, pursuant to: 1) C. R. S. §24- 6- 402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Proposed Ever Vail Development. (90 min.) PRESENTER(S): Matt Mire 2. ITEM /TOPIC: Lunch Break (placeholder) (30 min.) 3. ITEM /TOPIC: DRB /PEC Update (15 min) PRESENTER(S): Warren Campbell 4. ITEM /TOPIC: Interview Appointments to the Local Licensing Authority (LLA) and Vail Local Housing Authority (VLHA) Boards. (30 min.) PRESENTER(S): Pam Brandmeyer /Lorelei Donaldson ACTION REQUESTED OF COUNCIL: Interview the Local Licensing Authority applicants to fill three vacancies at the work session and appoint three people to the LLA board at the evening meeting for two year terms each, expiring May 31, 2013; and interview the Vail Housing Authority applicants to fill two vacancies at the work session and appoint two people to the VHA board at the evening meeting one for a five year term,expiring May 31, 2016 and the second one to fill a vacancy that expires May 31, 2014. BACKGROUND: LLA: All applicants to the LLA must be citizens of the United States, qualified electors of the Town of Vail, and have resided in the Town of Vail for not less than two years preceding appoinment, and shall have no direct financial interest in any license to sell alcoholic beverages or any location having such a license. Duties of the five - member board include review of all Town of Vail liquor license applications. There are currently three vacancies on the LLA. The Town received three applications for the vacancy. The Council needs to interview the applicants at the 5/17/2011 work session and then make the appointments to the LLA at the evening meeting. The applicants are as follows: Jill Alfond, Jamie Garrett, and Ted Steers. All are incumbent board members. VLHA: Applicants must be full -time, year -round residents of Eagle County who either are residents of the Town of Vail or work for a business holding a Town of Vail business license. Authority members must have a proven ability to be an effective advocate for a full range of housing projects and be able to promote a vision for local employee housing that has been approved of by the majority of the Authority. The role of Authority members is to act as Board of Directors for the business of the Vail Local Housing Authority. The duties may include budget approval, adopting policies, advocacy, staff oversight, strategic and long -term planning, setting development and acquisistion parameters and potentially managing the existing Town of Vail deed - restricted housing inventories. Technical experience in one of the following areas is also desirable: financing of large projects, development, construction /construction management, planning, design, or legal. The Town received two applications. The Council needs to interview the applicants at the work session and then make two appointments to the VLHA at the evening meeting. The applicants are Mary McDougall and John Rediker. STAFF RECOMMENDATION: Appoint three people the the LLA and appoint two people to the VLHA. 5. ITEM /TOPIC: Presentation of the results of the Chamonix Market Study Update. (30 Minutes) PRESENTER(S): Nina Timm, Andy Knudtsen, Economic and Planning Systems, ACTION REQUESTED OF COUNCIL: Should staff schedule Chamonix Commons as an agenda item at the evening meeting on June 7, 2011 to discuss moving forward with the expenditure of the cost to install the infrastructure, securing funding and /or development partners for the infrastructure and employee housing, and issuing a request for proposals for the installation of the necessary infrastructure to construct up to 54 new employee housing units? BACKGROUND: • April 6, 2010 the Town Council authorized the expenditure of $50,000 to complete the civil engineering design for Chamonix Commons. • October 5, 2010 the Town Council voted in support of a revised site plan that included 5 duplexes taking access off of Chamonix Lane and reduced construction costs • December 6, 2010 staff presented the completed civil engineering plan, construction cost estimates and a construction phasing plan. The Town Council requested the Chamonix Commons Market Study be updated before making any decisions on next steps. 5/17/2011 STAFF RECOMMENDATION: Staff recommends the Vail Town Council schedules Chamonix Commons as an agenda item at the evening meeting on June 7, 2011 to discuss moving forward with the expenditure of the cost to install the infrastructure, securing funding and /or development partners for the infrastructure and employee housing, and issuing a Request for Proposals for the installation of the necessary infrastructure to construct up to 54 new employee housing units based on the following considerations: • The Employee Housing Strategic Plan (adopted September, 2008) identifies the development of new employee housing at Chamonix as a highest priority action item; • The Chamonix Master Plan (adopted January, 2009) identifies the development of up to 58 new employee housing units and Vail Fire Station No. 3; • Rezoning the property to the Housing (H) District in January, 2009 to provide zoning for the development of new employee housing units; • Refinement of the site plan that improved the utilization of the property and reduced the overall cost to construct; • Completion of civil engineering plans that reflect the site plan and allow for ease of phased construction; and • Completion of the Market Study Update. 6. ITEM /TOPIC: Colorado Department of Transportation(CDOT) roadway improvement criteria discussion regarding use of the Frontage Roads for parking. (30 min.) PRESENTER(S): Greg hall ACTION REQUESTED OF COUNCIL: Engage in discussion of the proposed criteria and next steps and provide input and direction to staff to continue the process forward. BACKGROUND: The Town Council entered into a lease agreement with CDOT. The lease required to come back to CDOT to address future use of the Frontage Roads for any parking. The Town Council has provided direction on the use of the Frontage Roads. CDOT and the TOV staff have met to define terms criteria for roadway improvements to allow Frontage Road parking at different frequency levels. This item lays out the criteria, possible cost implications, as well as next steps the town will need to take to keep the process moving forward. STAFF RECOMMENDATION: Direct staff to continue to pursue the outlined next steps in coming to resolution with CDOT on Frontage Road parking longer term. 7. ITEM /TOPIC: Conference Center Fund Ballot Question Survey Research (10 min.) PRESENTER(S): Stan Zemler ACTION REQUESTED OF COUNCIL: Direct the Town Manager to select a qualified research firm to work with the Town Council to field a telephone survey to measure voter opinion about potential uses for the Conference Center Fund. The cost of the research would not exceed $13,000 to be included in the next 5/17/2011 supplemental appropriation. BACKGROUND: At the May 3 Town Council meeting, campaign strategist David Cunningham of Summit Information Services answered questions about successful ballot campaigns. This discussion was a continuation of the Town Council's information - gathering on how best to present a question(s) to the voters on reallocation of the Conference Center Fund. Based on the May 3 discussion, the Town Council directed staff to return with information on qualified research firms, methods and associated costs to field a telephone survey to help shape a ballot question(s) for the November 8 election. Two proposals have been prepared for the Town Council's review. STAFF RECOMMENDATION: Provide direction to staff as requested. 8. ITEM /TOPIC: Information Update & Attachments: 1) VEAC Minutes from May 10 meeting 2) Seasonal Open for Business Signs 3) VRD project updates 4) Mountain Travel update 5) Access Steps near West Forest Road Bridge memo 6) Vail Clean -up Day Update (15 min.) 9. ITEM /TOPIC: Matters from Mayor and Council (15 min.) 10. ITEM /TOPIC: Adjournment (3:55 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -- ------------------ THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JUNE 7, 2011 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: June 7, 2011 Work Session: Vail Trails East request to proceed site visit - 20 min. Review of proposed access improvements to Vail Village Visitor Center (construction of vehicle pull -off to support enhanced guest services - Suzanne /Greg H. - 20 min. Discussion on Pilot Program to replace What's Happening Signs with Digital Technology - Suzanne - 30 min. Premier Impressions Update - Rich Ten Braak - 15 min. Ford Park and Charter Bus Lot Parking discussion - Greg H - 30 min. June 7, 2011 Evening: Vail Trails East request to proceed - Bill Gibson /Steve Riden - 20 min. 2011 Vail Youth Recognition Award Presentation - Scott O'Connell - 10 min. EHU Exchange Program - George /Nina - 30 min. WTH Ord 15, 2010 - Bill G - 30 min. WTH Res 23, 2010 - Bill G - 5 min. Energy Audit Project - Greg /Kristen B - 30 min Flood Report and Communication - Greg McMahan & Company Town Audit - Michael Jenkins /Judy Camp - 15 min. 5/17/2011 June 21, 2011 Work Session: SEPARATE Meeting for the Vail Local Marketing District - John Dawsey - 30 min. DRB /PEC updates Information Updates and Attachments June 21, 2011 Evening Session: 2011/2012 Winter Parking Update and enforcement - Greg - 30 min. Other Dates TBD: Open Space Committee Recommendations on: Land Use Amendment, Rezoning and Open Space Designation - Bill Gibson - WS - 30 min Local Purchasing Preferences - Judy C - 30 min Capital Projects Plan Review - Greg H. - 30 min. Joint Eagle County /Council Dinner meeting with potential discussion items: - 60 min. Benefits Review - J.P. - 30 min. - to be discussed in budget process Electronic Signs Policy Discussion - George - TBD Resolution on Parking - TOV summer/VRI winter - Greg - 30 min Historic /Landmark Preservation Discussion - July 2011 - George - 30 min Recognition of Nancy Ricci /Eagle County - Stan Strategic Parking Plan - Greg Hall - 60 min. - TBD 5/17/2011 TOWN OF VAQ ' VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Proposed Ever Vail Development. PRESENTER(S): Matt Mire 5/17/2011 K � TOWN OF VA1 0 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Lunch Break (placeholder) 5/17/2011 K � TOWN OF VA1 0 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: DRB /PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: May 4, 2011 DRB Meeting Results May 9, 2011 PEC Meeting Results 5/17/2011 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING O May 4, 2011 Council Chambers n L ► 75 S. Frontage Road W. - Vail, Colorado, 81657 PROJECT ORIENTATION 12:30pm West Vail Fire Station Tour MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Pete Dunning Brian Gillette Rollie Kjesbo Libby Maio SITE VISITS 1. Riva Ridge South — 114 Willow Road 2. Vail Valley Medical Center — 181 West Meadow Drive 3. Hadley Residence — 1127 Vail Valley Drive 4. Golf Course Tee 7 — Vail Valley Drive 5. Sushi Oka Hibachi — 68 East Meadow Drive PUBLIC HEARING — TOWN COUNCIL CHAMBERS 3:00pm 1. Riva Ridge South DRB110096 / 15 minutes Bill Conceptual review of a minor exterior alteration (shutters and window trim) 114 Willow Road /Lot 7, Block 6, Vail Village Filing 1 Applicant: Riva Ridge South Association, represented by Tim Hargreaves ACTION: Conceptual, no vote 2. Vail Valley Medical Center DRB100631 / 15 minutes Bill Conceptual review of signs (building identification, business identification and traffic control) 181 West Meadow Drive /Lots E & F, Vail Village Filing 2 Applicant: Vail Valley Medical Center, represented by Take Form Architectural Graphics ACTION: Conceptual, no vote 3. Sushi Oka Hibachi DRB110113 / 15 minutes Rachel/Warren Final review of a change to approved plans (lights, paint, screening, railing) 68 East Meadow Drive /Lot O, Block 5D, Vail Village Filing 1 Applicant: Sushi Oka Hibachi, represented by John Martin ACTION: Approved with conditions MOTION: Gillette SECOND: Kjesbo VOTE: 5 -0 -0 CONDITION(S): 1) The applicant shall install' /2 -inch wire mesh around the mushroom mechanical vent located on the northeast corner of the project. The wire mesh and mushroom vent shall be painted to match the stucco color prior to requesting final planning inspections. 2) The applicant shall install a metal panel painted brown to match the brown color on the structure behind the black iron door providing access to the rooftop ladder prior to requesting a final planning inspection. Page 1 5/17/2011 3 -1 -1 3) The applicant shall match the new railing to create a controlled alcohol area to the existing railing in all aspects including color, design, dimension and architectural character (picket design and grape clusters) prior to requesting a final planning inspection. 4) The applicant shall install pavers which match the existing pavers and revegitate the disturbed area adjacent to the ground level door on the northeast corner of the structure prior to requesting a final planning inspection. 5) The applicant shall use materials, textures, and colors which match the existing structure on the meter enclosure constructed adjacent to the door providing access to the rooftop ladder prior to requesting final planning inspections, if the applicant constructed the enclosure in conjunction with this project. 4. Hadley Residence DRB110094 / 15 minutes Rachel/Warren Final review of new construction (single family residence) 1127 Vail Valley Drive /Lot 11, Block 6, Vail Village Filing 7 Applicant: Philip Hadley, represented by Jeff Townsend ACTION: Approved with conditions MOTION: Kjesbo SECOND: Maio VOTE: 5 -0 -0 CONDITION(S): 1) The applicant shall submit a driveway paver material sample for staff review and approval in conjunction with the submittal of the Building Permit. 2) The applicant shall include detailed drawings of the driveway entry columns, including light fixtures, for staff review and approval, in conjunction with the submittal of the Building Permit. 3) The applicant shall include a manufacturer's specifications sheet for the approved light fixture to confirm dark sky compliance in conjunction with the submittal of the Building Permit. 4) The applicant shall revise the site plan to remove the grass paver parking area on the north side of the property which shall be depicted on the plans submitted in conjunction with the Building Permit. 5. Vail Golf Course DRB110118 / 10 minutes Warren Final review of a minor exterior alteration (landscaping) 75 South Frontage Road (Vail Golf Course) /Unplatted Applicant: Vail Recreation District, represented by Scott O'Connell ACTION: Approved with conditions MOTION: Kjesbo SECOND: Maio VOTE: 3 -2 -0 (Gillette and Maio opposed) CONDITION(S): 1) The applicant shall replace the tree to be removed foot - for -foot with replacement trees totaling 55 feet in height. 2) The applicant shall return to the Design review Board by no later than August 15, 2011, with a application and plan depicting the location of the replacement trees to be planted and a plan for permanent bank stabilization. STAFF APPROVALS Byrne Residence DRB100529 Warren Final review of a minor exterior alteration (driveway) 10 Forest Road /Lot 1, Block 7, Vail Village Filing 1 Applicant: Ron Byrne, represented by Ron Constien Page 2 5/17/2011 3 -I -2 AT &T Communications DRB110061 Rachel Final review of a minor exterior alteration (temporary facility) 1289 Elkhorn Drive (Public Works)/U n platted Applicant: Nathan Wiser Mountain Haus DRB110083 Warren Final review of minor exterior alteration (roof ladders) 292 E Meadow Drive /Part of Tract B, Block 5, Vail Village Filing 1 Applicant: Mountain Haus Condominium Association, represented by Steve Hawkins Dayton residence DRB110086 Warren Final review of a minor exterior alteration (landscaping) 344 Beaver Dam Road /Lot 10, Block 2, Vail Village Filing 3 Applicant: John and Arlene Dayton, represented by Laura O'Connor Bridge Street Lodge DRB110087 Warren Final review of a minor exterior alteration (re -roof) 278 Hanson Ranch Road /Lot A -B, Block 5A, Vail Village Filing 1 Applicant: Riley BSC LLC, represented by John Everly Potato Patch Club Clubhouse DRB110090 Warren Final review of a minor exterior alteration (stucco) 975 Potato Patch Drive /Potato Patch Club Condominiums Applicant: Potato Patch Club Condominiums, represented by Thomas Bieging Davidson Residence DRB110092 Warren Final review of a minor exterior alteration (air conditioner condenser) 1881 Lion's Ridge Loop Unit 9D (Vail Point Townhomes) /Lot 1, Block 3, Lion's Ridge Filing 3 Applicant: Hal Davidson, represented by B.T. Simonett US Bank Building DRB110098 Bill Final review of a minor exterior alteration (railing) 108 South Frontage Road /Lot D2, Vail Village Filing 2 Applicant: Vail Clinic, represented by Ryan Magill Concert Hall Plaza DRB110099 Bill Final review of a minor exterior alteration (railing) 616 West Lionshead Circle /Vail Lionshead Filing 4 Applicant: Kim Hughes, represented by Tom Neyens Zeltman Residence DRB110101 Warren Final review of a minor exterior alteration (chimney) 1779 Sierra Trail /Lot 18, Vail Village West Filing 1 Applicant: Robert Zeltman Northwoods Condominiums DRB 110105 Bill Final review of a minor exterior alteration (windows) 600 Vail Valley Drive /Unplatted Applicant: Northwoods Condominiums, represented by Nedbo Construction Cohen Residence DRB110106 Bill Final review of minor exterior alteration (landscaping) 265 Beaver Dam Road /Lot 40, Block 7, Vail Village Filing 1 Applicant: David and Lisa Cohen Page 3 5/17/2011 3 -I -3 The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. Page 4 5/17/2011 3 -1 -4 PLANNING AND ENVIRONMENTAL COMMISSION May 9, 2011 O 1:OOpm W TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 Members Present Members Absent Pam Hopkins Luke Cartin Michael Kurz Bill Pierce Henry Pratt John Rediker Tyler Schneidman SITE VISITS None 15 minutes 1. A request for the review of a conditional use permit, pursuant to Section 12 -813-3, Conditional Uses, Vail Town Code, for an "accessory building and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concession, storage buildings, and similar uses" to allow for the construction of a lightning shelter generally located at the #3 tee of the Vail Golf Course/Tract A, Vail Village Filing 8, and setting forth details in regard thereto. (PEC110022) Applicant: Vail Recreation District Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Kurz SECOND: Rediker VOTE: 5 -0 -1 (Pratt recused) CONDITION(S): This conditional use permit approval is contingent upon the applicant obtaining Town of Vail design review and building permit approvals for this proposal. Commissioner Pratt recused himself due to a conflict of interest. Bill Gibson gave a presentation per the staff memorandum. Scott O'Connell, representing the Vail Recreation District made himself available for questions. Commissioner Rediker inquired about the Town Council review of the adjacent property owners' previous appeal. Bill Gibson, explained that Town Council discussed the appeal and asked the Vail Recreation District and the appellant to work on a mutual solution. Commissioner Rediker inquired as to the change in costs to relocate the shelter. He added that at the previous Commission hearing on this proposal it was stated by the applicant that there were no other suitable locations for the shelter to address the adjacent neighbor concerns. What occurred to result in this new location? Scott O'Connell informed the Commission that the shelter was redesigned which reduced the cost of the shelter itself by $15,000; however, a $50,000 retaining wall would need to be built to accommodate the shelter's new location. He noted that the adjacent property owners who had Pa gge 1 5/17 11 3 -2 -1 filed the previous appeal will be paying the costs associated with changing the architectural plans and for the construction of the new retaining wall. Commissioner Kurz asked if lightning detection was associated with the new shelter. Scott O'Connell responded that the new shelter will be grounded as protection from lighting strikes, but the shelter did not include any new warning equipment. He noted that an audible warning device is already located near the proposed shelter. 30 minutes 2. A request for the review of variances from Title 11, Sign Regulations, Vail Town Code, pursuant to Chapter 11 -10, Variances, Vail Town Code, to allow for the installation of new signs at the medical center, located at 181 West Meadow Drive/ Lots E & F, Vail Village Filing 2, and setting forth details in regard thereto. (PEC110020). Applicant: Vail Valley Medical Center, represented by James Brown Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Kurz SECOND: Pratt VOTE: 6 -0 -0 CONDITION(S): This sign variance approval is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. Bill Gibson gave a presentation per the staff memorandum. Tom Hronek from Sign Safari, representing the VVMC, made himself available for questions. Commissioner Kurz asked about the notification of adjacent residential owners in conjunction with this application. Bill Gibson stated that the adjacent property owners were notified, and that the Town had not been contacted by any of the adjacent owners. Commissioner Kurz stated the importance of improving the medical center signage, since navigating that parking lot, especially in the winter, can be confusing. Commissioner Pierce reiterated the importance of providing adequate signage to the emergency room. 5 minutes 3. A request for a recommendation to the Vail Town Council for prescribed regulations amendments, pursuant to Section 11 -3 -3, Prescribed Regulations Amendment, Vail Town Code, to Sections 11 -7 -15, Public Parking and Loading Signs for Private Property, Vail Town Code, and 11 -7 -16, Informational and Directional Sign for Public Parking on Private Property, Vail Town Code, and setting forth details in regard thereto. (PEC110021) Applicant: Town of Vail Planner: Bill Gibson ACTION: Table to June 13, 2011 MOTION: Kurz SECOND: Pratt VOTE: 6 -0 -0 4. Approval of April 25, 2011 minutes MOTION: Kurz SECOND: Rediker VOTE: 6 -0 -0 Pa gge 2 5/17 11 3 -2 -2 5. Information Update The Commission will tour the new West Vail fire station at their next hearing. The Commission will be asked to appoint one member to the Town of Vail Designated Open Space Board of Trustees at their next hearing. Commissioner Rediker asked about the review status of Ever Vail. Warren Campbell explained that the applicant and staff were presenting various topics at each Town Council hearing with the goal of educating all members about the details of Ever Vail proposal. Commissioner Kurz expressed his frustration with the review process for a project like Ever Vail. He noted that the Commission took four years to review the details of the proposal before giving its recommendations, and now the staff and the applicant are now presenting all of this information for second time. He is concerned about the scrutiny being placed upon elements of the Ever Vail proposal by the Town Council, and that the time put in by the Commission is not being recognized. 6. Adjournment MOTION: Kurz SECOND: Rediker VOTE: 6 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published May 6, 2011, in the Vail Daily. Pa gge 3 5/17 11 3 -2 -3 TOWN OF VAQ VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Interview Appointments to the Local Licensing Authority (LLA) and Vail Local Housing Authority (VLHA) Boards. PRESENTER(S): Pam Brandmeyer /Lorelei Donaldson ACTION REQUESTED OF COUNCIL: Interview the Local Licensing Authority applicants to fill three vacancies at the work session and appoint three people to the LLA board at the evening meeting for two year terms each, expiring May 31, 2013; and interview the Vail Housing Authority applicants to fill two vacancies at the work session and appoint two people to the VHA board at the evening meeting one for a five year term,expiring May 31, 2016 and the second one to fill a vacancy that expires May 31, 2014. BACKGROUND: LLA: All applicants to the LLA must be citizens of the United States, qualified electors of the Town of Vail, and have resided in the Town of Vail for not less than two years preceding appoinment, and shall have no direct financial interest in any license to sell alcoholic beverages or any location having such a license. Duties of the five - member board include review of all Town of Vail liquor license applications. There are currently three vacancies on the LLA. The Town received three applications for the vacancy. The Council needs to interview the applicants at the work session and then make the appointments to the LLA at the evening meeting. The applicants are as follows: Jill Alfond, Jamie Garrett, and Ted Steers. All are incumbent board members. VLHA: Applicants must be full -time, year -round residents of Eagle County who either are residents of the Town of Vail or work for a business holding a Town of Vail business license. Authority members must have a proven ability to be an effective advocate for a full range of housing projects and be able to promote a vision for local employee housing that has been approved of by the majority of the Authority. The role of Authority members is to act as Board of Directors for the business of the Vail Local Housing Authority. The duties may include budget approval, adopting policies, advocacy, staff oversight, strategic and long -term planning, setting development and acquisistion parameters and potentially managing the existing Town of Vail deed - restricted housing inventories. Technical experience in one of the following areas is also desirable: financing of large projects, development, construction /construction management, planning, design, or legal. The Town received two applications. The Council needs to interview the applicants at the work session and then make two appointments to the VLHA at the evening meeting. The applicants are Mary McDougall and John Rediker. STAFF RECOMMENDATION: Appoint three people the the LLA and appoint two people to 5/17/2011 the VLHA. ATTACHMENTS: LLA and VLHA Letters of interest and memo 051711 5/17/2011 MEMORANDUM TO: Town Council FROM: Lorelei Donaldson DATE: May 12, 2011 SUBJECT: Appointment of Local Licensing Authority (LLA) Applicants and the Vail Local Housing Authority (VLHA) applicant There are currently three vacancies on the LLA. The Town received three (3) applications for the vacancies. All applicants are incumbent members of the LLA (noted by asterisks below). The Council needs to interview each applicant at the work session and then appoint three applicants to the LLA at the evening meeting. The applicants are as follows: Jill Alfond* Jamie Garrett* Ted Steers` Staff is requesting that the Town Council appoint three members to the LLA for two year terms each, ending June 30, 2013. There is currently one vacancy on the VLHA. The Town received two (2) applications for the vacancy. The Council needs to interview each applicant at the work session and then appointment one applicant to the VHLA at the evening meeting. The applicants are as follows: Mary McDougall John Rediker Staff is requesting that the Town Council appoint one member to the VLHA for a five -year term, ending June 30, 2016. 5/17/2011 4 -1 -I Lorelei Donaldson From: Jill Landman Alfond <P1alfond @mac.com> Sent: Tuesday, May 10, 2011 1:21 PM To: Lorelei Donaldson Subject: LLA Dear Lorelei, I am writing to you to state my wishes to remain on the Local Licensing Authority for one more term. if I can furnish you with any additional information, please do not hesitate to let me know. Thank you, Jill Alfond Sent from my Whone 5 /17/ 1 4 -1 -2 Lorelei Donaldson From: Jamie Garrett <jgarrett @sonnenalp.com> Sent: Friday, May 06, 20115:5 8 PM To: Lorelei Donaldson Subject: Local Liquor Licensing Authority 5.5.2011 Dear Town Counsel, I'd like to thank you for the opportunity to have been a member of the Local Licensing Authority for the past nine months. It has been a pleasure to become more involved in our community. I would like to reapply for the next term and feel that the town would continue to benefit from my experience and professional training as a sommelier. With years of TIPS training, restaurant service and retail experience, I feel that it makes me a good candidate to understand the laws that govern our liquor sales here in the valley. Thank you for your consideration, JaMi.e Garrett Jamie Garrett, CSW Sommelier igarrett(a)sonnenalp.com A member of the Leading Small Hotels of the World Please visit us at www.sonnenalp.com w. 970-479-5477 C -1-111 I'l Partnering luxury accommodations with sustainable travel. One of Travel & Leisure's Top 100 Hotels in the World 2010 and the first LECS (Luxury Eco Certification Standard) certified hotel in Colorado and the Western U.S. ` PlECrse cunsulci the anti irufanic n1 befi)re printing thi.V el ail. This e -mail is intended solely for the person(s) to whom it is addressed and may contain privileged and confidential information. Any review, dissemination, copying, or any other use of this e-mail by persons other than the addressee is prohibited. If you received this e-mail in error, please contact the sender and delete the material from any computer. 1 5/17/2011 4 -1 -3 Vail Town Council Tuesday, May 10, 2011 Attn. Lorelei Donaldson Dear Councilmen, In July of 2010 1 took over a vacancy on the Vail Liquor Board. Today I would ask the council to offer me a full term as member of the Vail Liquor Board so I many continue to support our Vail business community. During the past year I have made myself available to organizers of public events, owners and managers of liquor retailers and restaurants; to share my extensive experience in the arena of tourism. My current position as a high -end leasing expert, at Sonnenalp Real Estate, allows me to offer business owners insight into the both the volume of upcoming reservations as well as their willingness to spend. The business people I have spoken with find this extremely helpful. During the past year I have learned much about the process and responsibilities of Colorado Liquor laws and my local duties as part of the Vail Liquor Board. Please allow me to share this experience with the community over the next full term. Sincerely, Ted Steers 5/17/2011 4 -1 -4 Mary I. McDougall 2955 Basingdale Blvd. Vail, CO 81557 May 5, 2011 The Vail Town Council 75 South Frontage Road Vail, Co 81657 Dear Town Council Members: Please accept this letter as my statement of interest in one of the two open positions on the Vail Local Housing Authority (VLHA), Below is a summary of my qualifications and experience: Residency Town of Vail resident since 1989; have owned our home in the Town of Vail at 2955 Basingdale Blvd since 1998, Employment Officer of FirstBank since 1988; presently hold the title of Executive Vice President, FirstBank -- Vail. Experience Extensive experience in real estate and construction lending throughout Vail, Eagle County, and surrounding areas. Construction lender on the following projects of Mote: Vail Commons Residential Condominiums (1995) + Cordillera Valley Club subdivision development and clubhouse (1995) • Settlers Lodge Condominiums, Bachelor Gulch (2000) • Firelight Lodge Condominiums, Bachelor Gulch (2001) • Water House on Main Street Condominiums, Breckenridge (2008) Community Involvement: • Board Member of Vail Valley Charitable Fund since 1998 • Board Member of Vail. Breast Cancer Awareness Group since March 2011 • Treasurer of Red Sandstone Elementary PTA since October 2008 Education • Bachelor of Business Administration, University of Texas at Austin, 1984 • Master of Business Administration, University of Texas at Austin, 1985 • Graduate of Pacific Coast Banking School, University of Washington, 1996 5/17/2011 4 -1 -5 The Vail Town Council Page Two May 5, 2011 1 am committed to the well -being of the citizens of the Town of Vail, including their housing needs. I respectfully request your consideration of my application for a position on the Vail Local Housing Authority_ Please feel free to contact me at 479 -3303 or at mary_mcdougall@ef should you have questions. Sincerely, Mary 1. McDougall 5/17/2011 4 -1 -6 LAW OFFICE OF JOHN S. REDIKER A PROFESSIONAL CORPORATION RO. 11OX 68 VAIL, COLORADO 81658 (970) 987 -5230 jhr @redikerlaw. earn May 9, 2011 VIA ELECTRONIC MAIL Vail Town Council c/o Lorelei Donaldson 75 S. Frontage Road Vail, Colorado 81657 Dear Members of the Vail Town Council, I enclose with this letter my resume for your consideration for the open position on the Town of Vail Local Housing Authority. I look forward to the opportunity to meet with you to discuss my qualifications and my interest in the position. Very Truly ours, Jt S. Rediker Physical Address: 105 Edwards Village Blvd. i Suite 0210 t Uwards, Colnrado 81632 Telephone: (970) 987 -5230 t Facsimile: (970) 797 -4822 5/17/2011 4 -1 -7 JOHN B. REDIKER 2477E Garmisch Drive Vail, Colorado [303] 915 -6526 EDUCATION Washington and Lee University School of Law. Lexington, Virginia. Aiigu.st 1996 - kfa.v 1999. J.D. The Environmental Law Digest, November 1996 - k1ery 1999: Articles Editor; Articles Staff Writer. Author, Voluntary Environmental Audits and Disclosure Requirements Environmental Lau News, Virginia State Bar, Winter 1998. The University of North Carolina at Chapel Hill. Chapel Hill, North Carolina. August 1990 -.hire 1994. B.A. English/ IIistory minor. Dean's List, Spring 1992, 1994. Vice- president, Beta Theta Pi Fraternity. Member - Colorado State Bar, United States Federal Court for the District of Colorado, United States Second Circuit Court of Appeals, United States Ninth Circuit Court of Appeals, United States Tenth Circuit Court of Appeals. EXPERIENCE Law Office of John B. Hediker, P.C.. Vail, Colorado. June 20110 - Present. Opened law firm in .tune 2010. Represent clients in federal court and state courts throughout Colorado in a variety of civil litigation matters. Cases primarily involve real estate, construction and commercial litigation. Commissioner, Town of Vail Planning and Environmental Commission, September 2010 - Present. Currently serves as a commissioner with the Town of Vail Planning and Environmental Commission. Thomas Genshaft P.C. Aspen, Colorado. Ma,v 2007 - Meq 2010, Partner; Associate - Worked both as a partner and an associate in civil litigation and transactional law firm. Independent management of cases involving general commercial litigation and real estate litigation. Experience in all phases of litigation from case initiation, discovery, trial and appellate work. Managed cases pending in state and Federal courts in Colorado and other jurisdictions as well as cases in arbitration. Milberg Weiss Bershad & Schulman LLP. New York, New York. June 2004 - Fehruary 2007. Attorney — Associate position in plaintiils' class action securities lm� firm. Member of the trial team for In re Walt Di.snev Co. Derivative Lirig.; performed cross- examinations of director defendants and assisted in the preparation of cross- examinations of other defendants and experts. [ senior Milberg Weiss associate assigned to In re Inirial Ptib Offering Sec. Litre. Experience in all phases of litigation for a variety of securities cases including brief writing before federal district and appellate courts, preparing for and conducting depositions, as well as general discovery management. ARCADIS G& M, Inc. Denver, Colorado. Aftgrisr 2003 - February 2004. Associate General Counsel - Associate counsel position at an engineering, environmental and architectural corporation. Experience in all aspects of handling corporation's legal affairs on a day -to -day basis. Work included negotiating contracts, managing litigation, collections, corporate governance and handling other corporate legal affairs. i 5/17/2011 4 -1 -8 Temkin Wielga & Hardt LLP. Denver, Colorado. October 1999 -August 2003, Attorney - Associate position at an environmental and commercial litigation practice. Environmental litigation experience includes CERCLA. RCRA, and other hazardous waste statutes for a variety of cases involving mining sites, industrial properties and waste disposal facilities. Bperience in regulatory compliance matters. - Fransactional experience includes counsel and advice regarding impacted real estate, negotiating purchase and sale agreements for impacted properties, and negotiating insurance coverage for impacted properties. Commercial litigation experience includes all phases of litigation in state and federal court, including federal appellate practice. McKenzie Rhody, LLC. Denver Colorado. :'lirqust 1999 - September 1999. Attorney - Contract position - Legal research and motion drafting for construction litigation practice. Legal Aid Society. Lexington, Virginia - August 1998 —WaY 1999. intern - third year practice certified. Itepre%entation in state courts of indigent persons with legal problems common to poverty population: consumer/credit, domestic relations, landlord/tenant, and public benefits. The Southern Environmental Law Center. Charlottesville, Virginia. Mel v 1998 Alki�lis1 Law clerk -The SELC is a non- profit, legal organization providing legal representation for environmental and conservation organizations both in court and before regulatory agencies. Researched and drafted memoranda and other documents concerning issues involving the Clean Air Act and NEPA, OTHER Reported decisions - Pkitt v. Aspemvood Condominium Assoc•irrtion, lnc.. 214 1 1060 (Colo.App. 2009); Ripple Resort Media. Inc. v. SkiViex Corp., 2408 WL 4679518 (D, Colo. 2008); South Ferry LP #2 v. Kerry Killinger et aL, 542 F. 3d 776 (9th Cir. 2008): In re Walt ❑isnev Co. Derivative Litigation, 906 A. 2d 27 (Del. Supr. 2006) . 1 ) 5/17/2011 4 -1 -9 K � TOWN OF VA110 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Presentation of the results of the Chamonix Market Study Update. PRESENTER(S): Nina Timm, Andy Knudtsen, Economic and Planning Systems, ACTION REQUESTED OF COUNCIL: Should staff schedule Chamonix Commons as an agenda item at the evening meeting on June 7, 2011 to discuss moving forward with the expenditure of the cost to install the infrastructure, securing funding and /or development partners for the infrastructure and employee housing, and issuing a request for proposals for the installation of the necessary infrastructure to construct up to 54 new employee housing units? BACKGROUND: • April 6, 2010 the Town Council authorized the expenditure of $50,000 to complete the civil engineering design for Chamonix Commons. • October 5, 2010 the Town Council voted in support of a revised site plan that included 5 duplexes taking access off of Chamonix Lane and reduced construction costs • December 6, 2010 staff presented the completed civil engineering plan, construction cost estimates and a construction phasing plan. The Town Council requested the Chamonix Commons Market Study be updated before making any decisions on next steps. STAFF RECOMMENDATION: Staff recommends the Vail Town Council schedules Chamonix Commons as an agenda item at the evening meeting on June 7, 2011 to discuss moving forward with the expenditure of the cost to install the infrastructure, securing funding and /or development partners for the infrastructure and employee housing, and issuing a Request for Proposals for the installation of the necessary infrastructure to construct up to 54 new employee housing units based on the following considerations: • The Employee Housing Strategic Plan (adopted September, 2008) identifies the development of new employee housing at Chamonix as a highest priority action item; • The Chamonix Master Plan (adopted January, 2009) identifies the development of up to 58 new employee housing units and Vail Fire Station No. 3; • Rezoning the property to the Housing (H) District in January, 2009 to provide zoning for the development of new employee housing units; • Refinement of the site plan that improved the utilization of the property and reduced the overall cost to construct; • Completion of civil engineering plans that reflect the site plan and allow for ease of phased construction; and • Completion of the Market Study Update. ATTACHMENTS: 5/17/2011 Staff Memorandum EPS Market Update EPS Power Point Pro -Forma 5/17/2011 0 TOWN Of VAIL Memorandum To: Vail Town Council From: Community Development Department Date: May 17, 2011 Subject: Chamonix Commons Next Steps I. INTRODUCTION At the December 6, 2010, Vail Town Council meeting the Vail Town Council requested staff have an updated market study completed for Chamonix Commons. Economic & Planning Systems, who completed the 2009 Chamonix Commons Market Study, has provided the update. A 3 -D model of the proposed development, at build -out, has also been developed. Additionally, staff has prepared a pro -forma reflecting the cost to construct the infrastructure and 54 homes. The purpose of this work session is to provide the Vail Town Council with: • The updated market study • The 3 -D model showing what the development at build -out • The pro -forma for the infrastructure and unit construction This information is being provided so an informed decision can be made about moving forward with the installation of infrastructure and construction of new employee housing at Chamonix Commons. II. BACKGROUND September 2, 2008, the Town of Vail adopted an Employee Housing Strategic Plan. The goal of the Strategic Plan is "to ensure there is deed restricted housing for at least 30% of Vail's workforce within the Town of Vail." To further the Town's efforts in achieving its goal, on January 6, 2009, the Chamonix Master Plan was adopted. The plan achieves the stated goals of a location for a new fire station and the development of an optimal number of new deed - restricted, for -sale, employee housing. Additionally, the property was rezoned to General Use (GU) for the fire station site and Housing (H) for the employee housing site. In April, 2010, the Vail Town Council authorized the expenditure of $50,000 to complete the design, cost estimates and construction phasing plan for the civil engineering at Chamonix Commons. On October 5, 2010, Town Council expressed 5/17/2011 5 -1 -1 support for the proposed site plan modifications. The civil engineering plans for Chamonix Commons have been completed with five duplexes (10 units) taking access off of Chamonix Lane and the interior connecting road and utilities have been designed to service up to six multiple family buildings (44 units). At the December 6, 2010, Town Council meeting the completed civil engineering plan for Chamonix Commons was presented along with cost estimates. The plan meets the goals and requirements of the Chamonix Master Plan and incorporates the site plan modifications provided by Town Council in October. III. VAIL LOCAL HOUSING AUTHORITY RECOMMENDATION At the March 22, 2011, meeting the Vail Local Housing Authority (VLHA) reviewed the completed civil engineering plan, the market study update and the 3 -D model of the proposed development of 54 deed restricted employee housing units at Chamonix Commons. Based upon their review of the work completed to date, the VLHA recommends proceeding with installation of the infrastructure for all 54 units and the design and construction of two - duplexes. Based upon demand for the Arosa Duplex and the market study update, the VLHA believes there is sufficient demand to sell four new homes. Local partners should be engaged to participate in financing the infrastructure and /or purchasing the homes. Additionally, with current market conditions (e.g., favorable construction pricing and favorable mortgage interest rates) now is the time for the Town of Vail to construct new employee housing units. IV. WHY SHOULD VAIL DO THIS NOW? A) Favorable construction pricing B) Favorable mortgage pricing C) Existing employee housing deficit a. New employee housing units gets Vail closer to achieving its adopted employee housing goal b. Chamonix Commons is a high priority action item in the Town of Vail's Employee Housing Strategic Plan D) Chamonix Master Plan has been adopted a. Property has been rezoned for this development plan E) Civil engineering plans are complete F) Easily phased development plan G) Small phases reduce the Town's risk H) Potential funding source with EHU Exchange Dollars 1) Opportunity to engage multiple development partners V. STAFF RECOMMENDATION Staff recommends the Vail Town Council schedules Chamonix Commons as an agenda item at the evening meeting on June 7, 2011, to discuss moving forward with the Town of Vail Page 2 5/17/2011 5 -1 -2 expenditure of the cost to install the infrastructure, securing funding and /or development partners for the infrastructure and employee housing, and issuing a request for proposals for the installation of the necessary infrastructure to construct up to 54 new employee housing units based on the following: • The Employee Housing Strategic Plan (adopted September, 2008) identifies the development of new employee housing at Chamonix as a highest priority action item; • The Chamonix Master Plan (adopted January, 2009) identifies the development of up to 58 new employee housing units and Vail Fire Station No. 3; • Rezoning the property to the Housing (H) District in January, 2009 to provide zoning for the development of new employee housing units; • Refinement of the site plan that improved the utilization of the property and reduced the overall cost to construct; • Completion of civil engineering plans that reflect the site plan and allow for ease of phased construction; and • Completion of the Market Study Update. VI. ACTION REQUESTED OF THE COUNCIL Should staff schedule Chamonix Commons as an agenda item at the evening meeting on June 7, 2011 to discuss moving forward with the expenditure of the cost to install the infrastructure, securing funding and /or development partners for the infrastructure and employee housing, and issuing a request for proposals for the installation of the necessary infrastructure to construct up to 54 new employee housing units? VII. ATTACHMENTS A) Economic & Planning Systems — Chamonix Market Update, February 28, 2011 B) Economic & Planning Systems — Power Point Presentation, May 17, 2011 C) Construction Pro -Forma Town of Vail Page 3 sil7i2oi 1 5 -i -3 MEMORANDUM To: Nina Timm, Housing Coordinator, Town of Vail From: Andy Knudtsen and David Schwartz, Economic & Planning Systems Subject: Chamonix Market Update Date: February 28, 2011 Background The Town of Vail considers the Chamonix site in West Vail a component of a larger strategy to address affordable housing needs in the community. The site has the potential to hold approximately 58 dwelling units and would expand the inventory of affordable housing within the Town. The elected officials believe that additional housing will enhance the sense of community by providing homeownership opportunities to local residents and improving economic vitality by expanding the pool of employees available to local businesses. In 2008, Economic & Planning Systems (EPS) provided a market analysis of the conceptual development plans for the site. The report included an evaluation of the market trends, an assessment of the position the site holds within Eagle County market, and a review of the site's competitive advantages and disadvantages. The market, however, has changed since that time. This memorandum provides an overview of updated market findings relevant to supply and demand conditions of the Eagle County market. Methodology EPS conducted its analysis by focusing on the broader market trends Economic& Planning Systems, Inc. and focusing in on specific relevant market segments. The following 730 17th Street, Suite 630 methodology was used and outlines the content of this memorandum: Denver, CO 80202 -3511 303 623 3557 tel 303 623 9049 fax Berkeley Sacramento Denver www.epsys.com 5/17/2011 5 -2 -1 Memorandum February 28, 2011 Chamonix Market Study Update Page 2 • 3 Geographies: EPS identified areas within the County as having the following sales locations: Upper Valley: Booth Creek, Cascade Village, East Vail, Highlands Meadows, Lionshead, Potato Patch, Sandstone Lionsridge, Spraddle Creek, Valley Ridge at Vail, Vail Golf Course, Vail Village, and West Vail. Mid Valley: includes Arrowhead, Avon, Bachelor Gulch, Beaver Creek, Berry Creek Ranch, Cordillera, Eagle Vail, Edwards, Homestead, Lake Creek Valley, Minturn, Mountain Star, and Wildridge and Wildwood. Lower Valley: includes Cotton Ranch, Eagle, and Gypsum. • 3 Time Periods: EPS identified periods of time over the past six years that represent distinct periods: 2004 -2008: During this period in Eagle County, the market continued its upswing in average sales prices and maintained its volume: 2009: Generally, 2009 saw a major decrease in average sales prices and a contraction in volume of activity; 2010: During this year, the market began to recover and stabilize. Average prices in parts of Eagle County climbed again, and volume increased over 2009, but did not return to the volume before 2008. • 3 Price Bands: Within the geographies and periods of time, three price bands are relevant to understanding where the market is today: • Under $438,000: was identified as the conforming loan limit of approximately $418,000 plus an estimated five percent that a buyer would have available for a down payment; • Between $438,000 and $600,000: was identified as the next band of price points, which identifies an upper threshold for other local buyer products; and Sales above $600,000: was identified as a separate price band to isolate products purchased by second - homeowners or out -of -state buyers. Demand Conditions Employment and wage information comes from the Bureau of Labor Statistics (BLS) and the Bureau of Economic Analysis (BEA). The BLS data identify trends and conditions of wage and salary positions through the second quarter of 2010. Data from the BEA identify counts of both wage and salary jobs and sole proprietors through 2008. Due to the comprehensive nature of BEA data, the lag time is greater. EPS has used the most comprehensive data available from these sources for this report. 5/17/2011 20908 -DM- 030111 5 -2 -2 Memorandum February 28, 2011 Chamonix Market Study Update Page 3 Employment & Wages Major losses in employment have been sustained nationally, regionally, and locally. In resort economies, such as Vail's, significant losses have occurred in the construction industry. • Total wage and salary employment in Eagle County as of 2 nd Quarter 2010 is 28,000 jobs. This is a 13 percent contraction from its peak in 2008. In 2008, as illustrated by Figure 1, wage and salary positions totaled more than 32,000 jobs. • While construction has lost 2,500 jobs since 2007, approximately 2,500 jobs were gained since 2000 netting out the losses. Although employment levels have returned to their 2000 level, the losses of the construction industry have been netted out by the gains in other industries. Industries with the largest gains since 2000 were: Health Care and Social Assistance industry added 600 jobs; Arts, Entertainment, and Recreation added 700 jobs; and Accommodation and Food Services, though it sustained losses off its 2008 peak, added nearly 700 positions. • From 2000 to 2008, while wage and salary employment increased at an annual rate of 1.7 percent, the number of sole proprietors increased at a rate of 4.4 percent. In Eagle County, sole proprietors account for approximately 23 percent of the total workforce, as illustrated in Figure 2. In 2000, there were approximately 8,700 proprietors, and by 2008, the total had increased to more than 12,200, an increase of more than 40 percent. Though data will not be available for nearly two years, it is likely that the number of proprietors also contracted from 2008 to 2010. Assuming a uniform 13 percent contraction, the estimated 2010 total of proprietors would still be 23 percent higher than it was in 2000. • Adjusted for inflation, average county wages have fallen 12 percent since 2008 and are 1.7 percent lower than real wages were in 2000.Similar to the wage and salary job trends; overall wages for the County have contracted since 2008 as illustrated by Figure 1. • Future economic trends must be tracked closely. While some data show that the economic recovery has been established in some markets across the country, the trends are not evident in Eagle County at this time. EPS research conducted for higher - priced inventory shows that a correction occurred in mid -2010. This correction may signify the return of higher income buyers and part -time residents, and may signify a return to a normalized Eagle County economy. The Town of Vail should track a range of metrics and measure the rate of recovery and the degree to which the market indicators move into historic ranges, when performance was strong. If the market does not continue to solidify, the Town is advised to proceed with this development slowly and with clearly identified exit strategies. 5/17/2011 20908 -DM- 030111 5 -2 -3 Memorandum February 28, 2011 Chamonix Market Study Update Page 4 Market Conditions Housing market conditions and trend data come from the regional Multiple Listings Service (MLS). Data have been analyzed from the first quarter 2004 through the fourth quarter 2010. Sales Volume As described previously, the construction industry contracted approximately 50 percent from its peak in 2007. Similarly, the volume of housing sales contracted 48 percent after 2007, as illustrated in Figure 3 and in Table 1. • Sales volume in 2010 was 757, or 54 percent of average annual volume from 2004 to 2008. From 2004 to 2008, average annual activity was 1,412 units. In 2009, volume decreased more than 64 percent to 504 units sold, or 36 percent of previous levels. In 2010, sales volumes have increased most in the Upper Valley, followed by the Mid Valley and Lower Valley respectively. In 2010, there were 243 sales in the Upper Valley. A majority of the increase in activity was due to increased activity at prices above $600,000. The volume for units priced below $438,000 was 37 units. • In 2010, there were 354 sales in the Mid Valley. A large increase in volume came from the sale of units priced below $438,000. Sales volume at this price point was 93 units. • In 2010, there were 160 sales in the Lower Valley. Most of the activity is due to units priced below $438,000. Volume at this price point was 107 units. Price Trends Sales price trends in Eagle County have fluctuated widely in the past few years. On a per - square -foot basis, average prices peaked in late 2008 in each of the geographies, as illustrated by Figure 4. • Average prices in the Upper Valley are currently $900 1sgft. This is a contraction of 34 percent from their is t quarter 2009 peak to the is t quarter 2010. Average prices (of attached and detached product) in the is t quarter 2009 had increased to $1,100 /sgft, or 155 percent over their 1s' quarter 2004 average of $430 /sgft. In 2010, Upper Valley sales have increased by 23 percent above the 1s' quarter 2010. • Average prices in the Mid Valley are currently $430 1sgft. This is a contraction of 25 percent from their 3r quarter 2008 peak. In the Y quarter 2008, prices had escalated to $574 /sqft or nearly 60 percent above the 1s' quarter 2004 average of $365 /sqft. • Average prices in the Lower Valley are currently $190 1sgft. This is a contraction of 26 percent from their 2n quarter 2008 peak. In the 2n quarter 2008, average prices had increased 46 percent to $255 /sgft over the average of $175 /sgft in 2004. 5/17/2011 20908 -DM- 030111 5 -2 -4 Memorandum February 28, 2011 Chamonix Market Study Update Page 5 Units Priced Under $438,000 Using the conforming loan limit of $417,500 and assuming a five - percent downpayment, EPS assessed the market for units priced at $438,000 or lower, as shown in Figure S. • Sales volume in 2010 was 237, or 31 percent of the total market. Today's volume is 54 percent of the average annual volume at this price point for the period 2004 to 2008. During the contraction in 2009, volume dropped to 154 units. In the Upper Valley, there were 37 sales in 2010 at this price point. This is a decrease from the average 70 units sold per year from 2004 to 2008, but an increase over the 27 units sold during 2009. In the Mid Valley, there were 93 sales in 2010 at this price point. This is a decrease from the average 199 units sold per year from 2004 to 2008, but an increase over the 51 units sold during 2009. o In the Lower Valley, there were 107 sales in 2010 at this price point. This is a decrease from the average 203 units sold per year from 2004 to 2008, but an increase in the 76 units sold during 2009. • Sales prices per square -foot in 2010 averaged $237 for all geographies at this price point. From 2004 to 2008, average prices per square foot were approximately $262 at this price point. • In the Upper Valley, prices average $385 per square -foot in 2010.This is a decrease from the average prices in previous years. From 2004 to 2008, prices averaged $393, and in 2009, prices averaged $478 on thin volume. • In the Mid Valley, prices average $266 per square -foot in 2010. This is a decrease from the average of $281 from 2004 to 2008 and a decrease from 2009, which was $292 per square -foot. • In the Lower Valley, prices average $186 per square -foot in 2010.This is a decrease from average prices from 2004 to 2008, which were $198 and $203 in 2009. Conclusions • Absorption. EPS believes the most comparable set of sales reflect those in the lowest price point, located in the mid valley. If the Town can capture 10 percent of this sales volume (93 sales per year), it can sell approximately 9 units annually, based on the performance of this submarket in 2010. If the Town can capture 5 percent of all Eagle County sales at this price point and below (237 sales), annual sales rates translate to approximately 12 units. These capture rates will drop when the Town performs a more refined segmentation analysis and narrows the proposed price banding. As the Town refines its development program and proposed pricing, it should further segment these sales records to understand pricing tolerances of the market and the segment which will receive the greatest demand. • Price Points. Recent sales at this price point indicate that most occur in the Mid Valley between $200 /sqft and $350 /sqft. This accounts for all ranges of products and all ages of structures. The data indicate that these units are relatively old (built in the early 1990's) and with an average size of approximately 1,200 square feet. It is recognized that the Town 5/17/2011 20908 -DM- 030111 5 -2 -5 Memorandum February 28, 2011 Chamonix Market Study Update Page 6 could likely build larger product and the corresponding price per square foot will drop. EPS has established a price and size ratio, as depicted in Figure 7, which provides the parameters for pricing relative to square footage. • Competitive Position. Locations up valley will command a premium toward the higher end of this range, as will new product. Both will make the project compelling. Although a deed restriction will negatively impact the potential price point, it will not outweigh the premiums for location and new structures. 5/17/2011 20908 -DM- 030111 5 -2 -6 Figure 1 Wage & Salary Employment Vail Chamonix Market Study Update 50.CCC $50,000 Eagle County Wage & Salary Trends, 2000 -2010 45.CCC $45,000 40,000 $4a,060 30,600 $30,000 Total Employment 25,000 — $25,006 - -- NominalWages Real Wages 20,000 $20,000 15,000 - - - $15 40,000 $40,000 5,000 $5,000 0 $0 2000 2001 2002 2008 2004 2005 2006 2007 2008 2003 2010 Figure 2 Total Employment 5/17/2011 5 -2 -7 Memorandum February 28, 2011 Chamonix Market Study Update Page 8 Vail Chamonix Market Study Update 60,000 Eagle County Job Trends, 2000 -2008 Sooao aaoao 30 M ■ Proprietors ■ Wage & S. l ary Job. 20,000 10,000 0 2000 2001 2002 2003 2007 2005 2006 2007 2000 5/17/2011 20908 -DM- 030111 5 -2 -5 Memorandum February 28, 2011 Chamonix Market Study Update Page 9 Figure 3 Total Sales Volume by Price Category Vail Chamonix Market Study Update 600 - Volume of Sales by Price Category, 2004 -2011 500 400 300 !Greater than $600,000 ■ $ 438,000 to $ 600,000 ■ Les than $438,000 200 100 0 o-c �S' �S' mo d• � + a4. o-t• p ct' �� a 6' a d' a �' a� mo d - 4d 4 d - o- - Q d' �4' o-d' a - C�"S. Q S' ¢�' � +- �S' a id ��' 4 5/17/2011 20908 -DM- 030111 5 -2 -9 Memorandum February 28, 2011 Chamonix Market Study Update Page 10 Table 1 Sales Statistics by Time Period Vail Chamonix Market Study Update Average Prices/ SgFt Average Annual Absorption Average Unit Sizes Upswing: Contraction: Stabilization: Upswing: Contraction: Stabilization: Upswing: Contraction: Stabilization: 2004 to 2008 2009 2010 2004 to 2008 2009 2010 2004 to 2008 2009 2010 Upper Valley Less than $438,000 $393 $478 $385 70 27 37 856 832 953 $438,000 to $600,000 $480 $458 $423 51 13 23 1,208 1,238 1,356 Greater than $600,000 933 826 iLqE 187 86 183 2,465 2,541 2,610 Subtotal $735 $714 $902 308 126 243 1,889 2,040 2,239 --- 97% 123% - -- 41% 79% --- 108% 119% Mid Valley Less than $438,000 $281 $292 $266 199 51 93 1,183 1,229 1,208 $438,000 to $600,000 $361 $304 $297 116 27 42 1,668 1,814 2,005 Greater than $600,000 566 504 516 447 181 219 3 3 3 Subtotal $461 $441 $424 762 259 354 2,579 3,098 2,929 --- 96% 92% - -- 34% 46% --- 120% 114% Lower Valley Less than $438,000 $198 $203 $160 203 76 107 1,608 1,697 1,947 $438,000 to $600,000 $225 $180 $178 77 19 20 2,402 3,034 2,947 Greater than $600,000 $262 $249 $276 62 24 33 3,414 4,095 4,644 Subtotal $216 $209 $186 342 119 160 2,112 2,394 2,628 as % of 2004 -2008 - 97% 86% - -- 35% 47% --- 113% 124% Source: Eagle County MLS; Economic & Planning Systems H: \20908 -Vail Chamo nix M wket Update \Data \[20908 - MLS- 201txlsx]Table 2 5/17/2011 209OS -DM- 030111 5 -2 -10 Memorandum February 28, 2011 Chamonix Market Study Update Page 11 Figure 4 Overall Average Prices per Square-Foot by Geography Vail Chamonix Market Study Update $"2cao Price per Square -Foot Trends by Geography, 2004 -2010 MOW s9AI0 $ E,w U V 4-Qtr Avg MV 4-Qtr Avg LV 4 -qtr Avg $200 C�' c}'�' ¢ct- C}' O` (3`� C}S 4' 4` C}'� O� Cw' C1=• C}6 O'i' C} r1 �` 4 S 4 6 t} `S d`' 4 b t7 d �tii O` (.}� O`$ 46 .y o d'' ory' . ,y6 11' Sp , , . .,A 5/17/2011 209OS -DM- 030111 5 -2 -11 Memorandum February 28, 2011 Chamonix Market Study Update Page 12 Figure 5 Prices per Square Foot by Geography under $438,000 Vail Chamonix Market Study Update SHCC 800 Price per Square -Foot Trends under $438,000, 2004 -2010 700 $5co 600 $ 4 SOD . LV Volume $300 400 � MV Volume � U V V olu me 'Upper Va Iley Middle Valley � - LowerValley $200 200 $100 100 $0 0 .4 6 '4 �'Y mac',' Sh i 'r. � �,'•y. K� 4 4 m c 1 s ')' 4 , 4 ? c w 4 ,d '' 4O, •1 ,u '1` ,5?' d� Q 0? d C} C; C; CD (3 d d} o- a C? (S 4 4 C? U` 0- C> 0- Cyr' C} 011 l} C} C�" �'• y , n om• �8i• a ,1q• , ,y0 ti 1• 5/17/2011 20908 -DM- 030111 5 -2 -12 Memorandum February 28, 2011 Chamonix Market Study Update Page 13 Figure 6 Volume by Unit Type by Geography under $438,000 Vail Chamonix Market Study Update sc Volume of Units Sold under $438,000 by Unit Type, 2010 4 30 ■ L:owe r V alley ■ Mid Valley 20 ■ U peer Valley 10 O k . L Yq Y� � T Ya Ya Ya Ya Y � Yq Ya Yo Ya Ya T Ya Ya Y Ya T � Yv Ya v v m m m v v v in vi .i tv [v m m V V V u1 5/17/2011 20908 -DM- 030111 5 -2 -13 Memorandum February 28, 2011 Chamonix Market Study Update Page 14 Figure 7 Units Sold under $438,000 by Price /SgFt and Size Vail Chamoni Market Study Update $1,000 — Units Sold under $438 2 010 $9w $700 $ 500 Price per Sq Fk $SW 1 \ ! 2010 Sales \ $400 $300 + + ++ t + # .�. + -- -_ $100 $a 0 500 1000 1500 2000 2500 3010 3500 Size of Unit (Sq Ft) 5/17/2011 20908 -DM- 030111 5 -2 -14 presented to EPS Vail Town Council presented by Andy Knudtsen, Economic & Planning Systems David Schwartz, Economic & Planning Systems Berkeley Sacramento Denver May 17, 2011 5/17/2011 5 -3 -1 Economic i Planning Systems • Full service urban economics consulting firm • Offices: Denver, Berkeley, Sacramento • Expertise: Real estate economics Public finance Fiscal and economic impact analysis Land use policy • Focus: Completed numerous market studies in conventional markets as well as resort markets Understand civic roles and fiscal responsibilities of public sector and feasibility requirements of private sector Vail Chamonix Market Update 1 5/17/2011 5 -3 -2 Goals of Study �4 • Quantify the impact of the recent recession and document the degree of market contraction that has occurred regarding: Jobs Pricing Sales Activity • Establish market framework to determine how the Town can position the Chamonix project relative to the larger market • Define realistic assumptions regarding: Pricing Absorption Capture Rate • Enable the Town Council to move forward, balancing leadership with fiscal limits. Accordingly, address: Risk mitigation Define exit strategies Vail Chamonix Market Update 2 5/17/2011 5 -3 -3 Section I Demand Overview Vail Chamonix Market Update 3 5/17/2011 5 -3 -4 Eagle County Employment — Bureau of • • Analysis 60,000 Eagle County Job Trends, 2000 -2008 50,000 40 30,000 — — ■ Proprietors ■ Wage & Salarylobs 20,000 10,000 - — 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 Vail Chamonix Market Update 4 5/17/2011 5 -3 -5 Eagle County Employment — Bureau of .•• 50,000 Eagle County Wage & Salary Trends, 2000 -2010 $50,000 45,000 545,000 40,000 i �-� - 540,000 35,000 $35,000 30,000 $30,000 25,000 - $25,000 Total Employment Nominal Wages —Real Wages 20,000 $20,000 15,000 $15,000 10,000 — $10,00o 5,000 $5,000 0 -- �$0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Vail Chamonix Market Update 5 5/17/2011 5 -3 -6 Metro Job Growth and Unemployment Denver Metro Area Job Growth and Unemployment 1,350,000 9.0 8.0 1,300,000 7.0 1,250,000 6.0 m a y 1,200,000 0 5.0 % m C 6 c F - 4.O`. 1,150,000 � m a 3.0 1,100,000 2.0 1,050,000 1.0 1,000,000 0.0% 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Year Total Jobs — Unemployment Rate Vail Chamonix Market Update 6 5/17/2011 5 -3 -7 Unemployment Rates Denver Metro Unemployment, 2000 -2010 12.0 Denver Metro Area United States 10.0 8.0 d m c E 6.0% 0 a E d c 4.0 2.0 0.0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Year Vail Chamonix Market Update 7 5/17/2011 5 -3 -8 I Labor Force and Employment Change 1,800,000 9.0 1,600,000 8.0 1,400,000 7.0 1.200.000 l 6.0% 1,000,000 5.0 800,000 4.0 600,000 3.0 400,000 2.0 200,000 1.0 0 - 0.0 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 0 Labor Force Employment — Unemployment Vail Chamonix Market Update 8 u �oii 5 -; -9 Section II Market Position Vail Chamonix Market Update 9 5/17/2011 5 -3 -10 Geography • Three Geographies Upper Valley: Booth Creek, Cascade Village, East Vail, Highlands Meadows, Lionshead, Potato Patch, Sandstone Lionsridge, Spraddle Creek, Valley Ridge at Vail, Vail Golf Course, Vail Village, and West Vail. Mid Valley: includes Arrowhead, Avon, Bachelor Gulch, Beaver Creek, Berry Creek Ranch, Cordillera, Eagle Vail, Edwards, Homestead, Lake Creek Valley, Minturn, Mountain Star, and Wildridge and Wildwood. Lower Valley: includes Cotton Ranch, Eagle, and Gypsum Vail Chamonix Market Update 10 5/17/2011 5 -3 -11 3 Time Periods -- 2004 -2008: During this period in Eagle County, the market continued its upswing in average sales prices and maintained its volume. - 2009: Generally, 2009 saw a major decrease in average prices and a contraction in volume of activity. - 2010: During this year, the market began to recover and stabilize. Average prices in parts of Eagle County climbed again, and volume increased over 2009 but did not return to the volume before 2008. Vail Chamonix Market Update 11 5/17/2011 5 -3 -12 ® 3 Price Bands - Under $438,000: was identified as the conforming loan limit of approximately $418,000 plus an estimated five percent for a down payment. - Between $438,000 and $600,000: was identified as the next band of price points, which identifies an upper threshold for other local buyer products. - Sales above $600,000: was identified as a separate price band to isolate products purchased by second - homeowners or out -of -state buyers. Vail Chamonix Market Update 12 5/17/2011 5 -3 -13 Ir 600 Volume o Sales by Price Category, 2004 -2011 Soo 400 300- ■ Greater than $600,000 ■ $438,000 to $600,000 ■ Less than $438,000 200 100 - — -- 0 l e Vail Chamonix Market Update 13 5/17/2011 5 -3 -14 Price per • uare Foot by • • $1,200 Price per Square -Foot Trends by Geography, 2004 -2010 $1,000 $800 - $600 UV 4 -Qtr Avg MV 4 -Qtr Avg - LV 4-Qtr Avg $400 $200 $o Vail Chamonix Market Update 14 5/17/2011 5 -3 -15 Price per Square Foot for Affordable Product $600 Price per Square -Foot Trends under $438,000, 2004 -2010 800 700 $Soo 600 $400 500 LV Vol ume $300 400 IIIIIIIIIIIIIIIIIIIIIIIIAVVolume, UV Volume - Lower Vall ey - 300 Middle Valley $200 Upper Valley — 200 $100 100 $0 0 ati av d3 a b ah ati c 3 `ab tti c 'L a3 �b cti 4t y < 3 ab ati c1" ;�' aG cry a'L c'3 a? ary tti a� ;P Vail Chamonix Market Update 15 5/17/2011 5 -3 -16 Changes in Pricing Average Prices / SgFt Upswing: Contraction: Stabilization: 2004 to 2008 2009 2010 Upper Valley Less than $438,000 $393 $478 $385 $438,000 to $600,000 $480 $458 $423 Greater than $600,000 933 826 $1,067 Subtotal $735 $714 $902 - -- 97% 123% Mid Valley Less than $438,000 $281 $292 $266 $438,000 to $600,000 $361 $304 $297 Greater than $600,000 566 504 516 Subtotal $461 $441 $424 - -- 96% 92% Lower Valley Less than $438,000 $198 $203 $160 $438,000 to $600,000 $225 $180 $178 Greater than $600,000 262 249 276 Subtotal $216 $209 $186 as % of 2004 -2008 - -- 97% 86% Vail Chamonix Market Update 16 17,'201 1 5 -i -17 Changes in Sales Rate Average Annual Absorption Upswing: Contraction: Stabilization: 2004 to 2008 2009 2010 Upper Valley Less than $438,000 70 27 37 $438,000 to $600,000 51 13 23 Greater than $600,000 187 86 183 Subtotal 308 126 243 - -- 41% 79% Mid Valley Less than $438,000 199 51 93 $438,000 to $600,000 116 27 42 Greater than $600,000 447 181 219 Subtotal 762 259 354 - -- 34% 46% Lower Valley Less than $438,000 203 76 107 $438,000 to $600,000 77 19 20 Greater than $600,000 62 24 33 Subtotal 342 119 160 as % of 2004 -2008 - -- 35% 47% Vail Chamonix Market Update 17 -, -1 Section III Development Assumptions Capture Absorption Pricing Vail Chamonix Market Update 18 5/17/2011 5 -3 -19 1 8 Market Capture and Absorption Lower Valley Mid Valley Upper Valley # Sales as % Avg. Age # Sales as % Avg. Age # Sales as % Avg. Age Unit Type Single - Family Detached 50 79% 1998 4 7% 1969 0 0% 0 Condominium 0 0% 0 33 55% 1988 30 81% 1976 Townhome 12 19% 2004 20 33% 1987 7 19% 1975 Duplex 1 2% 2006 3 5% 1990 0 0% 0 Total 63 100% 1999 60 100% 1987 37 100% 1976 Potential Market Capture Mid - Valley @ 10% - -- 6 - -- County @ 5% 3 3 2 • Based on reasonable capture rate assumptions, sales could range from 6 to 8 sales per year (based on narrowed window of pricing from $275,000 to $438,000) • Comparable markets provide product averaging 10 to 20 years older • For Mid Valley, few duplex units in this price range. Majority are condominiums • Competitive advantages: new construction, up- valley location, unit type, bus route • Disadvanta deed restriction Vail Chamonix Market Update 19 5/17/2011 5 -3 -20 Unit Pricing by Submarket 5750 Units Sold under $438,000, 2010 $675 $600 $525 $450 A ••' . ♦ ♦Upper Valley ♦'•. irbe per Wt $875 ♦ ♦ '• {� ♦Mid Valley ♦.*A III L& (Valley 5500 -�. + A - • - $225 r • ■ ♦ �- ■ ■ $15D 1 —•— a ■ ■ $75 ■ $D 500 750 1000 1250 15W 175D 2000 2250 2500 Sue of U.it (5Qf1) Vail Chamonix Market Update 20 5/17/2011 5 -3 -21 Recommended Pricing Range Unit Type Small Condo Price $255,000 $275,000 Size (Square Feet) 850 1,000 Price per Square Foot $300 $275 Mid -Size Condo Price $325,000 $300,000 Size (Square Feet) 1,175 1,250 Price per Square Foot $275 $245 Duplex Price $400,000 $420,000 Size (Square Feet) 1,550 1,825 Price per Square Foot $260 $230 Note: Factors provided as a range. Pricing has been rounded to reflect market conditions. Vail Chamonix Market Update 21 si 17,'2011 5 -i -22 Section IV Path Forward Risk Mitigation /Exit Strategies Qualitative Input Town Objectives Vail Chamonix Market Update 22 5/17/2011 5 -3 -23 Risk Mitigation • Costs Infrastructure phasing • Rate of development Incremental approach Reduce market exposure • Sales Presales Challenging for all developers at this time ➢ Key factor to reduce risk Partnerships ➢ Entities in County looking for employee housing Possible partners: ERW &SD, Hospital, County, School District Pursue guaranteed take outs Balance the appropriate mix of ownership Vail Chamonix Market Update 23 5/17/2011 5 -3 -24 Next Steps -A J Data Analysis 2010 has been identified as the year of stabilization Verify that 2011 continues with the same trends • Qualitative Analysis - Ground truth the data with focus groups • Policy Analysis - Evaluate the contraction in terms of a window of opportunity or a reduction in need - Look to peer communities as comparison Vail Chamonix Market Update 24 5/17/2011 5 -3 -25 Chamonix Commons Gross Sq Ft Gross Sq Ft / Unit 10 Duplex Units 19,740 1,974 44 Multi - Family Units 74,479 1,693 Total 94,219 Costs are based on 2011 Labor is projected to stabilize or decrease in cost Materials and Commodities are projected to increase Shipping and transportation costs are projected to increase Site Infrastructure - Martin /Martin Consulting Engineers Phase 1 $813,930.26 Phase 11 $520,174.61 Total Site Infrastructure $1,334,104.87 Cost per Unit $24,705.65 Cost per Gross Square Foot $14.16 Cost Per Quantity General Requirements/ Conditions Project Manager, Overhead $2,430,000 $45,000 54 units Site Work Building & Site Excavation /Backfill $2,617,650 $48,475 54 units Surveying & Layout $221,400 $4,100 54 units Concrete & Soil Testing $62,640 $1,160 54 units Paving included above Landscaping /Irrigation $135,000 $2,500 54 units Concrete Concrete - Foundation $942,300 $17,450 54 units Concrete - Flatwork $463,590 $8,585 54 units Woods Framing Lumber, Labor & Insulation $3,130,920 $57,980 54 units Interior Trim & Labor $972,000 $18,000 54 units Thermal & Moisture Protection Roofing $368,000 $11,500 32 Roofs Gutters & Down Spouts Stucco $270,000 $5,000 54 units Foundation Damp Proofing $45,900 $850 54 units Building Batt Insulation $122,850 $2,275 54 units 5/17/2011 5 -4 -1 Doors and Windows Interior Doors $175,500 $3,250 54 units Windows /Light wells $297,000 $5,500 54 units Mirrors $14,750 $125 118 mirrors Overhead Doors $70,000 $3,500 20 doors Finishes Interior Drywall /Texture $432,000 $8,000 54 units Painting $471,150 $8,725 54 units Carpet /Vinyl /Wood $197,100 $3,650 54 units Tile/ Counter Tops $297,000 $5,500 54 units Door Hardware $27,000 $500 54 units Bath Hardware $27,000 $500 54 units Cleaning / Finish Protection $108,000 $2,000 54 units Equipment Appliances $324,000 $6,000 54 units Furnishings Cabinetry $378,000 $7,000 54 units Fire Place $86,400 $1,600 54 units Mechanical Plumbing (includes fixtures) $864,000 $16,000 54 units Heating $734,400 $13,600 54 units Electrical Electrical $510,300 $9,450 54 units Electrical Fixtures $54,000 $1,000 54 units Fire Alarm $162,000 $3,000 54 units Indirect Costs Architectural /Plans /Engineering $2,430,000 $45,000 54 units Building Permits $140,400 $2,600 54 units Use Tax waived Water & Sewer Tap Fees $272,300 $5,043 54 units Utilities $486,000 $9,000 54 units Soil Testing Complete Condo Mapping and Plat $102,600 $1,900 54 units Winter Conditions $405,000 $7,500 54 units General Liability Insurance $194,400 $3,600 54 units Soft Cost /Construction Contingency $4,374,000 $81,000 54 units Builder's Fee $972,000 $18,000 54 units (Total Site Infrastructure $1,334,105 I $24,706 I 54 units 5/17/2011 5 -4 -2 TOTAL $25,292,655 Estimated Cost /Unit $468,383 Estimated Cost /Square Foot $268 Duplex Units 1975 $530,180 Four Plex Units 1837 $493,134 Eight Plex Units 1678 $450,451 5/17/2011 5 -4 -3 $48,475 per unit at Arosa Duplex $2,500 per unit at Arosa Duplex - no irrigation includes framing lumber, labor, trusses, exterior trim $18,000 /unit at Arosa Duplex (10 duplex roofs, 22 multi - family roofs) $5,000 per unit at Arosa Duplex $850 per unit at Arosa Duplex $2275 per unit at Arosa Duplex 5/17/2011 5 -4 -4 $3,250 per unit at Arosa Duplex $5,500 /unit at Arosa Duplex $125 /bathroom - 3 /duplex, 2 /multi $3500 per door - 2 /duplex, 2/4 buildings, 1/2 buildings $8,000 /unit at Arosa Duplex $8,725 per unit at Arosa Duplex $3650 /unit at Arosa Duplex $5,500 per unit at Arosa Duplex $500 /unit at Arosa Duplex $500 /unit at Arosa Duplex $2,000 per unit at Arosa Duplex $6000 /unit at Arosa Duplex $6000 per unit at Arosa Duplex $1600 per unit at Arosa Duplex $16,000 per unit at Arosa Duplex $13,600 per unit at Arosa Duplex $9450 per unit at Arosa Duplex $1000 per unit at Arosa Duplex $3000 per unit at Arosa Duplex $45,000 per unit at Arosa Duplex - have to be able to do better than this! $2600 per unit estimate - today's fee structure tov Based on EOPC dated 11/30/10 $9000 per unit at Arosa Duplex $1900 per unit at Arosa Duplex $7500 per unit at Arosa Duplex $3600 per unit at Arosa Duplex 20% of total costs - less building permit & EOPC costs & tap fees $18,000 per unit at Arosa Duplex Based on EOPC dated 11/30/10 5/17/2011 5 -4 -5 } TOWN OF VAQ VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Colorado Department of Transportation(CDOT) roadway improvement criteria discussion regarding use of the Frontage Roads for parking. PRESENTER(S): Greg hall ACTION REQUESTED OF COUNCIL: Engage in discussion of the proposed criteria and next steps and provide input and direction to staff to continue the process forward. BACKGROUND: The Town Council entered into a lease agreement with CDOT. The lease required to come back to CDOT to address future use of the Frontage Roads for any parking. The Town Council has provided direction on the use of the Frontage Roads. CDOT and the TOV staff have met to define terms criteria for roadway improvements to allow Frontage Road parking at different frequency levels. This item lays out the criteria, possible cost implications, as well as next steps the town will need to take to keep the process moving forward. STAFF RECOMMENDATION: Direct staff to continue to pursue the outlined next steps in coming to resolution with CDOT on Frontage Road parking longer term. ATTACHMENTS: CDOT criteria memo Typical Sections Frontage Roak Parking Maps 5/17/2011 TOWN OF VA! IL' TO: Vail Town Council FROM: Town Manger, Public Works Department DATE: May 17, 2011 SUBJECT: Colorado Department of Transportation (CDOT) roadway improvement criteria when the Frontage Roads are used for parking I. SUMMARY The purpose of this agenda item is to review the roadway requirements the Colorado Department of Transportation has proposed for various frequency of use scenarios for using the Frontage Roads for parking in the future. This work session will focus on: • Roadway improvements proposed • Relationship of roadway improvements based on Council direction for use of the Frontage Roads • Potential costs related to make the necessary CDOT improvements per council direction • Related issues regarding parking operations and pedestrian management • Next steps to finalize an agreement with CDOT on Frontage Road parking use II. BACKGROUND On September 21, 2010; the Vail Town Council requested town staff to investigate how the town could gain assurances from CDOT on use of the Frontage Roads as directed by the Council's recommendations: • 15 days of winter overflow parking on the South Frontage Road • 3 days of summer overflow parking on the South Frontage Road with possible use in more than an overflow situation the South Frontage Road adjacent to Ford Park • Winter time parking on the North Frontage Road at the following locations: • Middle Creek • Safeway Area • West of the North Frontage Road Roundabout @ West Vail Strategies would be to seek agreement with the CDOT including the possibility of the town taking ownership of portions of the roadway. In December of 2010, the Town entered into a lease agreement with the CDOT to use the Frontage Roads for one more ski season. One 5/17/2011 6 -1 -1 component of the lease was a resolution and long term plan regarding use of the Frontage Roads for parking by August of 2011. The Town Council had directed staff to have a completed parking strategic plan in place by August of 2011 which incorporates agreements with all our parking partners. Agreement with CDOT as a partner is critical to the overall parking strategic plan. The town and CDOT have conducted a series of meetings to discuss what is the best way to meet the towns goals and at the same time meet the needs and requirements of both the CDOT and the Federal Highway Administration (FHWA). The first discussions were about exploring the town taking over significant portions of the Frontage Roads. The discussions then turned to the concept of applying appropriate roadway standards for local roads through CDOT classification (Vail Frontage Roads) to accommodate parking. Subsequently a CDOT and TOV working group met to discuss ideas for the proposed parking plan, including standards for parking lanes, frequency of use and the 1 -70 clear -zone. Using current standards and the groups own thoughts, a set of criteria was developed. Using these criteria, the TOV prepared plans with sections. CDOT met with the TOV and drove all of the locations where parking is currently taking place. CDOT reviewed the Town's submittal and provided their recommendation. The Town, CDOT and FHWA had a joint meeting to further discus the next steps and ongoing expectations. III. DISCUSSION Based on a CDOT /FHWA /TOV meeting; the following improvement criteria are being proposed for the Frontage Roads in relationship to frequency of use: • All parking areas will be outside the 1 -70 clear zone and contained on the Frontage Road side of all access control or barrier lines (A or B lines) • Infrequent street parking areas (3 days per year or less): require 8' of total stabilized shoulder with at least 4' of paved shoulder (Section 1, Attachment A) • Low use street parking areas (4 -30 days per year): require 10' of total stabilized shoulder with at least 6' of paved shoulder (Section 2, Attachment A) • High use street parking areas (30+ days per year): require 10' of paved parking space plus 6' sidewalk behind parking areas with established frontage road crossing areas (Section 3, Attachment A) Based on this criteria, the town staff has prepared Frontage Road Map diagrams (Attachment A) outlining where the specific criteria would be applied to meet the Council's direction on use of both the North and South Frontage Roads. We have provided a rough order of magnitude cost estimate for each of these sections and these costs are provided on the diagrams. Town of Vail Page 2 sil7i2oi 1 6 -1 -2 Based on Council direction May 3, the area adjacent to Ford Park is being pursued for various parallel parking scenarios on both the north and south sides of the road. We will be finalizing the costs and coordinating with our park designers prior to the meeting on Tuesday and provide an update as to our progress at the meeting. The staff believes this is a reasonable approach to continue the use the frontage roads for parking as outlined by the Council. If Council agrees with staff, we will pursue the following next ste ps: • Town of Vail (TOV) will draft proposed parking improvement criteria with how pedestrian mobility will be addressed. CDOT will review the criteria and, if acceptable, forward it to FHWA for their approval. • After the criteria are approved, TOV will prepare an implementation plan. This plan will include proposed improvements, prioritization, construction goals, schedule and parking management information. Regarding implementation, it was suggested that improvements be completed within 3 construction seasons. Prioritization should be on low cost improvements, areas of highest use and areas where potential impacts on the clear zones of I -70 are of greatest concern(West Vail). If the details of the plan can be agreed to, a formal agreement with CDOT will be pursued before the end of August. The town strategic parking plan will require agreement with our parking partners on funding agreements. The CDOT agreements will become part of the overall strategic parking plan. IV. ACTION REQUESTED OF COUNCIL The Town Council is being asked to actively engage in a discussion with the staff on the proposed criteria for frontage road parking and the next steps as outlined by CDOT. Provide input to staff and direct staff to continue to pursue the outlined next steps. V. ATTACHMENTS A. Typical Roadway Sections B. Frontage Road Maps Town of Vail Page 3 5/17/2011 6 -1 -3 PARKING THRU LANE THRU LANE 4 + I SHOULDER 4 12' 11' e SECTION 1 0 -3 DAYS NOT TO SME THRU LANE THRU LANE PARKING 1 SHOULDER 4' 6 12' 12' SECTION 2 4 - 30 DAYS NOT TO SCALE SIDEWALK PARKING THRU LANE THRU LANE 1 1 SHOULDER 8 12' 12' SECTION 3 30+ DAYS NORTH FRONTAGE RD NOT TO wur 6 -'_ -1 SECTION 1 SECTION, WEST VAIL NORTH - SECTION $1,753,600 v/' a /1k f rF•�f�'x - - _ x :S • y/ r _ SAFEWAY /CITY MARKET $600,000 72- ° � - avl'v i?t77t a ialpp 31 -' Ito 7T .; �.w z w SEW MIDDLE CREEK $941,700 ' mm 176 SECTION I SECTION 2 SECTION 3 ;rt aa� $ c WEST VAIL ROUNDABOUT - MATTERHORN $150,000 AF DONOVAN PARK $0 ' 't"t ' SECTION 1 �1L1 SECTION 2 CASCADE SECTION 3 $161,000 y _..... 77 S' LION SHEAD $462,200 Ilk r ,. .{ IL / � d VAIL VILLAGE $6,300 Wit LA ('rf •, '1 t T �. a s� r y>! T �Bf. a r ev4 w fr n' SECTION I SECTION 2 - SECTION - FORD PARK OPTIONS FORD PARK 30+ DAYS NORTH /SOUTH SIDE$° 4 -30 DAYS NORTH SIDE, 30+ SOUTH SIDE 30+ DAYS NORTH SIDE, 4 -30 SOUTH SIDE VAIL VALLEY DR -FORD PARK 30+ DAYS NORTH SIDE, 0 -3 SOUTH SIDE $5,000 FORD PARK - PW PW - ASPEN LN $91,000 $0 7 `6 Ak t K � TOWN OF VAII0 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Conference Center Fund Ballot Question Survey Research PRESENTER(S): Stan Zemler ACTION REQUESTED OF COUNCIL: Direct the Town Manager to select a qualified research firm to work with the Town Council to field a telephone survey to measure voter opinion about potential uses for the Conference Center Fund. The cost of the research would not exceed $13,000 to be included in the next supplemental appropriation. BACKGROUND: At the May 3 Town Council meeting, campaign strategist David Cunningham of Summit Information Services answered questions about successful ballot campaigns. This discussion was a continuation of the Town Council's information - gathering on how best to present a question(s) to the voters on reallocation of the Conference Center Fund. Based on the May 3 discussion, the Town Council directed staff to return with information on qualified research firms, methods and associated costs to field a telephone survey to help shape a ballot question(s) for the November 8 election. Two proposals have been prepared for the Town Council's review. STAFF RECOMMENDATION: Provide direction to staff as requested. ATTACHMENTS: Vail Research Proposal Magellan Vail Reasearch Proposal Public Opinion 2011 Regular Municipal Election 5/17/2011 MAGELLAN DATA AND MAPPING Using Superior Survey Research, Data & Technology for Better Decision Making Proposal of Research Services to the Vail Town Council May 2011 Magellan Data and Mapping Strategies 1685 Boxelder St., Suite 300 Louisville, CO 80027 (303) 861 -8585 www.MagellanStrategies.com David Flaherty, CEO D flaheriyOMagellanStrategies.com 5/17/2011 7 -1 -1 Page 2 of 7 OVERVIEW Magellan Data and Mapping Strategies is a survey research and data analytics consulting firm based in Louisville, Colorado. The mission of Magellan is to provide our clients with superior quantitative and qualitative survey research services and information to facilitate better decision making. This document is a proposal of research services to the Vail Town Council. SCOPE OF WORK j The Vail Town Council staff has requested a proposal for a quantitative survey. The survey will measure Vail voter opinion of funding projects and programs from the approximate $9.4 million in the Vail Conference Center account. The survey findings will be used by the Vail Town Council to determine what program or project should be presented to voters in a November 2011 referendum election. The researcher chosen for the research project will work in close consultation with the Vail Town Council and staff, and will assist in the presentation of the survey's findings to the public. While the nature of this proposal is for a quantitative survey, we suggest the Vail Town Council consider a qualitative approach as well. Focus groups can provide informative and valuable insights into voter opinions that may not be captured in a quantitative survey. We are well aware that the Vail Town Council has already held several public hearings to hear from voters, but we thought it would be helpful to suggest the idea of conducting professionally moderated focus groups. MAGELLAN QUANTITATIVE SURVEY RESEARCH METHODS Magellan has experience conducting quantitative survey research among small universes of voters in the Vail Valley, most recently in the Town of Eagle during the January 2010 Eagle River Station referendum election. We have also conducted surveys measuring voter opinion of "land use" issues in Colorado and other states around the country. For the Vail research project, we would conduct live phone interviews using a list of registered voters for the Town of Vail for sample. Phone Interviewing Using Landline and Cell Phone Sample Currently there are 4,447 individuals registered to vote, of which 1,768, or 39.7 %, are "active" and 2,679, or 60.3 %, are "inactive." What strikes our attention the most in researching the voter demographics of Vail is that 42.6% of registered voters are between the ages of 18 and 34. Because of this finding, and to ensure there is proper coverage of the Vail population to be surveyed, we would attempt phone interviews among all landline and "cell phone only" households. We believe this "dual frame" approach will result in a more accurate and reliable survey. The complete voter registration demographics for the Town of Vail are included in Appendix A of this proposal. Magellan Data and Mapping Strategies 11685 Boxelder Street, Suite 300 1 Louisville, CO 80027 www.Ma ellanStrate ies.com 1 (303) 861 -8585 71 11 7 -1 -2 Page 3 of 7 Draft Questionnaire Vail Town Council staff has requested examples of questions that we would ask in the survey to evaluate our approach to the research project. Our draft questionnaire is included in Appendix B of this proposal. Please understand that these are draft questions, and the exact wording and question order will change. Capturing Exact Voter Opinion with Verbatim Questions For this research project, we would insert several verbatim questions to capture voter opinions "in their own words." We believe that listing different projects or programs to respondents can limit the amount of information a survey is designed to measure. We anticipate using verbatim questioning after informing respondents of the cost and details of specific proposals to capture their true emotions and opinions. Total Number of Interviews For this research project, we would hope to complete 250 to 300 interviews. We are cautious in estimating our total response rate for the project because of our experience conducting landline phone surveys in the Town of Eagle. For the Eagle survey research, our total sample was 2,000 unique landline phone numbers and we were able to complete 210 interviews in 4 attempts. We are optimistic that we would be able to achieve 300 interviews because we will be calling landline and cell phone only households for this project. Survey Deliverables For our quantitative survey research clients we provide three main deliverables including: ➢ Survey Topline Document (interview schedule) ➢ Survey Executive Summary and Analysis ➢ Survey Power Point presentation Examples of our deliverables are included in Appendix C of this proposal. VAIL SURVEY PROJECT PRICING It is important to understand Magellan has general costs for the different components of a quantitative survey. These components include survey analysis, presentation preparation, and staff time to prepare and process survey data. What is not a fixed cost are the charges from the call center for the live interviewing. Until the survey questionnaire is completed and approved, we do not know what the final costs will be for this research project. With that in mind, the following are estimated costs for the survey project. The "minute" measurements below indicate the time it takes to complete an interview. Magellan Data and Mapping Strategies 11685 Boxelder Street, Suite 300 1 Louisville, CO 80027 www.Ma ellanStrate ies.com 1 (303) 861 -8585 7 -1 -3 Page 4 of 7 8 minute, 250n survey ....................................................................... ............................... $7,500 10 minute, 250n survey ..................................................................... ............................... $9,500 12 minute, 250n survey ........................................... ............................... ........................$11,500 14 minute, 250n survey ........................................... ............................... ........................$13,500 Magellan travel and consulting time (per hour) ......................... ............................... $100 SUMMARY We look forward to discussing the details of this proposal with the Vail Town Council and staff. We are confident that our survey research services will meet the needs of your survey research project. Feel free to contact David Flaherty at 303- 861 -8585 or dflahertyOmagellanstrategies.com anytime. Appendixes A, B and C follow. Magellan Data and Mapping Strategies 11685 Boxelder Street, Suite 300 1 Louisville, CO 80027 www.Ma ellanStrate ies.com 1 (303) 861 -8585 7 -1 -4 Page 5 of 7 MAG E L LAN DATA AND MAPPING X4 1 Appendix A Town of Vail Voter Registration Demographics Magellan Data and Mapping Strategies 11685 Boxelder Street, Suite 300 1 Louisville, CO 80027 www.Ma ellanStrate ies.com 1 (303) 861 -8585 71 11 7 -1 -5 Town of Vail Voter Demographics as of May 1. 2011 Sex Quota Registered Voters Active Voters Inactive Voters Female 1,813 40.8 % 796 45.02% 1,017 37.96 % Male 2,634 59.2 % 972 54.98% 1,662 62.04% Total 4,447 1,768 2,679 Party Quota Registered Voters Active Voters Inactive Voters Democrat 1,181 26.6% 517 29.24% 664 24.79% Republican 1,076 24.2% 576 32.58% 500 18.66 % Independent 2,190 49.2% 675 38.18% 1,515 56.55% Total 4,447 1,768 2,679 Aye Group Registered Voters Active Voters Inactive Voters 18 -34 1,895 42.6% 329 18.61 % 1,566 58.45% 35 -44 873 19.6% 284 16.06% 589 21.99% 45 -54 648 14.6% 377 21.32% 271 10.12% 55 -64 530 11.9% 384 21.72% 146 5.45% 65+ 501 11.3% 394 22.29% 107 3.99% Total 4,447 1,768 2,679 5/17/2011 7 -1 -6 Page 6 of 7 MAG E L LAN DATA AND MAPPING X4 1 Appendix B Sample Survey Questions Magellan Data and Mapping Strategies 11685 Boxelder Street, Suite 300 1 Louisville, CO 80027 www.Ma ellanStrate ies.com 1 (303) 861 -8585 71 11 7 -1 -7 Town of Vail Conference Center Fund Survey Draft Questions - Would you say things in the Vail community are going in the right direction or have theygotten off on the wrong track? -How much have you seen, read or heard about the reallocation of the Vail Conference Center Funds? Would you say you had seen, read or heard a lot, a little, or nothing at all? -As you may know, the Vail Town Council has been holding public meetings to hear ideas and input from the Vail Community to determine the best course of action to reallocate nine point four million dollars in the Vail Conference Center Fund. -In your own words, tell me what public projects or programs that you think should receive funding from the Vail Conference Center Fund Account. -In your own words, tell me what public projects or programs, if any, thatyou DO NOT think should receive funding from the Vail Conference Center Fund. -Among the following options, tell me which one best describes how you think the Vail Conference Center Funds should be reallocated and spent. USE THE MONEY TO BUILD SOMETHING NEW;-1 USE THE MONEY TO IMPROVE OR RENOVATE EXISTING TOWN PROPERTIES;- 2 USE THE MONEY FOR MARKETING OR SUPPORT PROGRAMS TO ENHANCE OUR ECONOMY; -3 SAVE THE MONEY FOR "YET TO BE DETERMINED" TOWN NEEDS; -4 -And again from the following options, tell me which option would beyour second choice of how the Vail Conference Center Funds should be reallocated and spent. (DROP RESPONSE FROM T5, RANDOMIZE AND READ CHOICES) USE THE MONEY TO BUILD SOMETHING NEW;-1 USE THE MONEY TO IMPROVE OR RENOVATE EXISTING TOWN PROPERTIES;- 2 USE THE MONEY FOR MARKETING OR SUPPORT PROGRAMS TO ENHANCE OUR ECONOMY; -3 SAVE THE MONEY FOR "YET TO BE DETERMINED" TOWN NEEDS; -4 -How important is it to you that the Vail Conference Center Funds go toward a project or program that will generate revenue for the Town of Vail? Would you say it is extremely important, very important, somewhat important, or not important at all? -Among the following list of proposed projects and programs the Vail Town Council is considering for funding, which would you support the most? 5/17/2011 7 -1 -8 Magellan ID# VAILCCF- 061511, Town of Vail Conference Center Funding Survey Page 2 of 2 Field Dates: TBD 300n, MoE +/- 5.66%, CONFIDENTIAL -And what would be the second proposed projector proposal that would you support the most? - I am nowgoing to read to you some information aboutsome of the proposed projects and programs the Vail Town Council is considering. After hearing the information about that project, please tell me ifyou are more or less likely to support that project, The first project is... - Remodeling Golf Club House and adding a pavilion, cost would be XXXX, projected revenue for town would be XXXX - Renovating the Vail Welcome Center, cost would beXXX, projected revenue is XXX - Improvements to Ford Park, would costXXX - Project #4 - Project #5 - Marketing Campaign costing XXXX -Now thatyou have heard some information about some of the proposed projects, among the following choices which would you support the most? -And which of the proposed projects would you support the least? -For statistical purposes ......... sex, gender, age, income, length of residence in Vail, etc. Magellan Data and Mapping Strategies, 1685 Boxelder St., Suite 300, Louisville, CO 8002 303-861-8585 11 1 www.MagellanStrategies.com 51 7-1 -9 Page 7 of 7 MAG E L LAN DATA AND MAPPING Appendix C Example Topline Results Example Executive Summary Example Presentation Magellan Data and Mapping Strategies 11685 Boxelder Street, Suite 300 1 Louisville, CO 80027 www.Ma ellanStrate ies.com 1 (303) 861 -8585 7 -1 -10 MAGELLAN DATA , MAPPING STRATEGIrS /ice"'► February 17, 2010 MEMORANDUM TO: INTERESTED PARTIES FR: DAVID FLAHERTY MAGELLAN DATA AND MAPPING STRATEGIES RE: COLORADO STADIUM DISTRICT/ NASCAR SURVEY TOPLINE RESULTS Magellan Data and Mapping Strategies are pleased to present the topline results of a SOON survey of registered voters within the seven counties of the Denver Metro Stadium District. The interviews were conducted February 14th and 15th, 2010. This survey has a margin of error of +/- 4.4% at the 95 percent confidence interval. A more detailed executive summary and presentation will follow. T1. Would you say things in your community are going in the right direction or have they gotten off on the wrong track? RightDirection ............................................ ............................... 51% WrongTrack ................................................. ............................... 39% Don't Know /Refused ................................ ............................... 10% T2. Would you say the economic recession has hurt you financially or not? And would you say you have been hurt financially a great deal, or only somewhat? Yes, Great Deal ............................................. ............................... 26% Yes, Only Somewhat .................................. ............................... 36% 0 Don't Know ........................................................ .............................1% Thinking now about your personal spending habits........... T3. Would you say that you are beginning to spend more than you did twelve months ago, spending about the same, or spending less? SpendingLess .............................................. ............................... 49% Spending About the Same ....................... ............................... 40% Beginning to Spend More ........................ ............................... 11% 5/17/2011 7 -1 -11 Magellan ID# CONASC- 021510, NASCAR Racetrack Survey Page 2 of 8 Field Dates: 02/14- 15/10, MOE +/- 4.4 %, SOON CONFIDENTIAL T4. In the last year, have you or anyone living in your household been laid off, lost their job, had their hours at work cut back, or had to take a pay cut? 0 BeenLaid Off ................................................ ............................... 12% Had Work Hours Cut Back ...................... ............................... 10% Had to Take a Pay Cut .................................... .............................9% LostTheir Job .................................................. ............................... 8% Don't Know /Refused ................................... ............................... 2% T5. Thinking ahead to the next 12 months, how concerned are you that you or someone else in your household will be laid off or lose their job? Would you say that you are very concerned, somewhat concerned or not concerned at all? Very Concerned ........................................... ............................... 17% Somewhat Concerned .............................. ............................... 28% Not Concerned at All ................................. ............................... 54% Don't Know ........................................................ .............................1% T6. Again, thinking ahead to the next 12 months, how concerned are you that you or someone else in your household will have their hours cut back or have to take a pay cut? Would you say that you are very concerned, somewhat concerned or not concerned at all? Very Concerned ........................................... ............................... 20% Somewhat Concerned .............................. ............................... 27% Not Concerned at All ................................. ............................... 50% Don't Know /Refused ................................... ............................... 3% Magellan Data and Mapping Strategies 11685 Boxelder St. Suite 300 1 Louisville, CO 80027 www.Ma ellanStrate ies.com 1 (303) 861 -8585 7 -1 -12 MAGELLAN DATA AND MAPPING February 21, 2010 MEMORANDUM TO: INTERESTED PARTIES FR: DAVID FLAHERTY MAGELLAN DATA AND MAPPING STRATEGIES RE: COLORADO NASCAR SURVEY EXECUTIVE SUMMARY Magellan Data and Mapping Strategies are pleased to present this executive summary of a survey of 500 registered voters in the seven county Denver Metro Stadium Tax District. The interviews were conducted on February 14th and 15th of 2010. This survey has a margin of error of +/- 4.4% at the 95% confidence interval. A detailed presentation of the survey results will follow. Overview The focus of this survey was to determine voter opinion and support for the extension of the Stadium District Sales Tax to fund a NASCAR racetrack facility, new facilities for the National Western Stock Show, and local kindergarten through twelfth grade sports facilities. This survey also measured consumer confidence in the Colorado economy. Stadium Tax District Voter Demographics Understanding the voting demographics of the survey universe is extremely important. Knowing which subgroup of voters contributes the largest amounts to an expected turnout universe enables researchers to quantify and prioritize voter opinions. The following tables include past and projected 2010 voting demographics for the seven county Stadium Tax District by party, age and county. We are including these data in the summary so interested parties can understand which voter subgroups within the Stadium Tax District are significant when interpreting the survey results. Voter Demo ra hics bv Par 2010 2008 2006 2004 Democrat 39% 38% 39% 38% Republican 34% 32% 35% 33% Unaffiliated 27% 30% 26% 29% 5/17/2011 7 -1 -13 Magellan ID# CONASC- 021510 Colorado Stadium District Survey Executive Summary Page 2 of 9 Field Dates: 2/14/10- 2/15/10 MoE +/- 4.4 %, SOON, CONFIDENTIAL Voter Demo eraDhics b A e 2010 2008 2006 2004 18 -34 16% 23% 15% 18% 35 -44 19% 20% 18% 19% 45 -54 24% 23% 24% 24% 55 -64 21% 19% 22% 20% 65+ 20% 16% 21% 18% Voter Demo ra hics b Count 2010 2008 2006 2004 Jefferson 24% 23% 25% 24% Denver 20% 20% 19% 20% Arapahoe 20% 19% 20% 20% Boulder 13% 12% 14% 13% Adams 12% 12% 11% 12% Douglas 10% 11% 10% 10% Broomfield 2% 2% 2% 2% Stadium District Consumer Confidence Overall, two thirds of consumers within the Stadium District responded the recession has hurt them financially. Among all voters, 26% responded the recession has hurt them a "great deal" and 36% responded they have been "somewhat" hurt. Half of all voters responded that they have been spending less since the recession began, 40% said they are spending the same and only 11 % responded they are beginning to spend more. Twenty percent of voters responded they have either lost their jobs or been laid off, and 20% have had their hours cut back or have had their pay reduced. Measuring confidence in existing job security, one in five voters responded that they were "very concerned" about losing their job, taking a pay cut, or having their hours cut back. Clearly the recession has touched a significant number of families and individuals in the seven county Stadium District, and there are concerns about their current job security. In general, consumer confidence in the Colorado economy among voters is fragile. Looking ahead to the next twelve months, only 32% of voters believe the Colorado economy will get better, 21% believe the economy will get worse, and 40% believe the economy will stay the same. From reviewing verbatim responses of voters that support or oppose extending the Stadium District Tax for a new NACAR facility, there evidence that voters believe the jobs and revenue created would be a boost to the economy and the community. There were fewer references about the poor economy as a reason why they oppose extending the Stadium District Tax for a NASCAR racetrack facility. The following tables show the economic question results among major subgroups of voters. Magellan Data & Mapping Strategies 11685 Boxelder St., Suite 300 1 Louisville, CO 80027 www.Ma ellanStrate ies.com 1303-861-8585 7- 1 - 14 Magellan ID# CONASC- 021510 Colorado Stadium District Survey Executive Summary Page 3 of 9 Field Dates: 2/14/10- 2/15/10 MoE +/- 4.4 %, SOON, CONFIDENTIAL "Would you say the economic recession has hurtyou financially or not? Ifyes, would you sayyou have been hurt financially a great deal, or only somewhat?" All Men Wom Ren Dem Ind lgffm Denver Aran Boulder Voters Total Yes 62% 62% 62% 66% 60% 59% 65% 55% 64% 62% Yes, a great deal 26% 24% 29% 28% 25% 26% 31% 22% 29% 20% Yes, somewhat 36% 38% 34% 39% 36% 33% 34% 33% 35% 42% No 37% 37% 37% 33% 39% 41% 35% 45% 35% 35% "Would you say thatyou are beginning to spend more than you did twelve months ago, spending about the same, or spending less?" All Men Wom Ren Dem Ind lgffm Denver Aran Boulder Voters Spending Less 49% 45% 52% 53% 43% 53% 50% 44% 54% 37% Spending Same 40% 44% 37% 40% 43% 37% 42% 39% 39% 46% Beginning to 11% 11% 11% 7% 14% 10% 8% 17% 7% 17% Spend More "In the lastyear, have you or anyone living in your household been laid off, lost their job, had their hours at work cut back, or had to take a pay cut?" All Men Wom Ren Dem Ind lgffm Denver Aran Boulder Voters No 59% 57% 62% 58% 59% 65% 57% 62% 55% 66% Been Laid Off 12% 14% 10% 11% 11% 13% 13% 9% 10% 14% Hours Cut Back 10% 14% 7% 13% 11% 7% 13% 9% 10% 8% Pay Cut 9% 8% 11% 10% 10% 8% 10% 9% 12% 5% Lost Job 8% 7% 9% 8% 9% 6% 8% 9% 12% 6% "Thinking ahead to the next 12 months, how concerned areyou thatyou or someone else in your household will be laid off or lose their job? Would you sayyou are very concerned, somewhat concerned or not concerned at all?" All Men Wom Ren Dem Ind lgffm Denver Aran Boulder Voters Not Concerned 54% 54% 53% 54% 56% 50% 56% 56% 55% 59% SMWT Concerned 28% 28% 28% 30% 29% 26% 26% 29% 32% 25% Very Concerned 17% 18% 17% 15% 14% 24% 18% 15% 13% 14% Magellan Data & Mapping Strategies 11685 Boxelder St., Suite 300 1 Louisville, CO 80027 www.Ma ellanStrate ies.com 1303-861-8585 7 - 1 - l5 �o �o Lrj V � z zw � UZ V) 9z z a� w 0 .P • c� Z O c� � O ;-4 PEN Ln "-A b�A J Z 4-J + c� y a••4 0 PEN c� 4-0 V v� 4 V N 5/17/2011 7 -1 -17 y m bA f4 f� 43 fC � , Q fC i M rr 7 -1 -18 O O Q � � ■ " t _O O O � � M o � o =MIR- 0 +� v o � 3 0 H • • � O Z M • o 0 A O � N � 0 0 0 0 0 0 0 0 0 O Ln O U9 O Ln O Ln O M M N N Tool Tool Ln W U5 5/17/2011 7 -1 -20 — Ln • z %8-t ❑ • %Z E %S E 3 C) %0 E Ln y � %9Z E 0 • - %GE Rt Rt — M � %GZ — — A %9t Rt •� M — cn O %EZ 0 0 0 0 0 0 0 0 0 0 0 \ \ \ \ \ \ \ \ \ \ \ O M O M O M O M O M O 5/17/2011 7 -1 -21 y i ■ m V) 3 � � o ■ i r 7 -1 -22 Li_ O � � �; L � � �� � � � � +� G� O � � ''"' bA - � � � ®� .,..� � � � � � � � c� � � — •� ,� c� y _ � � O .,.., •► .moo°' �� � � ��� � _. �� � � � \° � � � c _, y o � � �, o a, � � c � .� �' 'ago � - • . � �' � O � y � �'' O �� o � `� � o �, �,� � +� - - - � � � •� � o � � � H y • PUBLIC OPINION STRATEGIES MEMORANDUM TO: STAN ZEMLER /TOWN OF VAIL FROM: LORI WEIGEL / PUBLIC OPINION STRATEGIES DATE: MAY 10, 2011 RE: BALLOT MEASURE OPINION RESEARCH PROPOSAL Thank you for considering Public Opinion Strategies as your research partner. We believe that our experience conducting opinion research on behalf of towns, counties, and local citizen groups on behalf of ballot measures here in Colorado and across the country positions us well to aid in your efforts. This memorandum includes information about our firm, some of our relevant research experience, our proposed methodology, deliverables, and costs. Included in this proposal: • Proposed Research Design and Budget 2 • Who We Are 5 • Relevant Research Experience 6 • Lori Weigel Bio 9 5/17/2011 7 -2 -1 SECTION I: PROPOSED RESEARCH DESIGN & BUDGET Public Opinion Strategies prides itself on providing custom - designed opinion research that is tailored to meet the specific needs of our clients. We work closely with our clients to develop a detailed understanding of their research objectives, issues and needs, and then utilize research instruments that address them carefully and thoroughly. RESEARCH PROPOSAL It is important to remember that with any research proposal, our recommendations are not set in stone. We are easily able to alter our research plan based on changes in budget or schedule. The parameters of the research we suggest are: • Due to the relatively small number of registered voter households within the town who frequently vote on town issues, we are drawing from a fairly small populace. Therefore, we believe we can guarantee a sample of 200 voters throughout the Town of Vail, but dependent on response rates may seek to complete additional telephone interviews within a reasonable time frame for the survey. A sample size of 200 will provide a margin of error of plus or minus 6.93 percent at the 95 percent confidence level for responses reporting the full sample. Margins of sampling error for smaller demographic, geographic and socioeconomic subgroups within the population — such as party, region, and age subgroups — will be somewhat higher. Our methodology will ensure we reach voters both on traditional land lines and via cell phones. We believe this is a superior methodology to allowing voters to respond via the web as it ensures a broader spectrum of participants than those motivated to go to a web site. • Comprehensive questionnaire of 18 minutes average length. This is a typical benchmark survey length which would be appropriate in this case as well, given the need to establish a benchmark of attitudes and to begin developing messages. • Goals for the survey include: • Understanding residents' priorities for the town; • Assessing the feasibility of a potential ballot measure; • Tracking confidence in town government on a number of key measurements including shepherding of taxpayer funds; • Tracking a few key questions regarding the conference center from previous surveys; • Allowing respondents the ability to provide their unedited thoughts and potentially advice to the council through a number of open -ended questions; • Simulating the give and take which could occur over this issue and what impact this has on support levels; and • Record key demographic information for sub -group analysis. • Cost: $12,500 for core 200; additional interviews at $100 each Prices exclude travel costs for presentations or other meetings (gas + hotel if overnight stay needed for evening or morning meetings). Town of Vail Research Proposal Page 2 5/17/2011 7 -2 -2 QUESTIONNAIRE DESIGN The first step in the research process is a meeting or conference call to further refine and discuss the goals for the research and the particulars of the current situation. Public Opinion Strategies will be happy to review previous research (obviously including the significant research we undertook for the first measure funding the conference center). We will take the lead on drafting the questionnaire, and maintain close phone and e-mail contact with Town staff /council in doing so. Public Opinion Strategies will then present a first draft of the survey questionnaire to Town staff /council for review and comment. After collecting feedback, we will revise and refine the survey questionnaire. We foresee proceeding through several drafts of the survey and incorporating feedback from the client before each revision, to arrive at a final questionnaire that obtains the information desired by the client. Before commencing interviewing, Public Opinion Strategies will secure approval on the final version of the questionnaire. Due to how it can affect responses, we do not recommend publishing or providing the questionnaire to the public in advance of interviewing. INTERVIEWING Interviewing for the survey will be administered by Public Opinion Strategies. We have well - established procedures to supervise the interviewing process and to verify that interviews are conducted according to specifications. Among these procedures are the monitoring of actual interviews by on -site supervisors, identification of each interview by interviewer, and the use of a regularly employed staff of professional, full -time interviewers. There is an established protocol for call -backs of busy or "not -at- home" numbers designed specifically to maintain the randomness of interviewee selection. Unlike most other research firms who offer political and public affairs research, we own our own telephone center and have access to over 300 CATI - enabled data collection stations at a moment's notice. This allows us total quality control on every project that we complete, and allows us to meet client deadlines no matter how tight the timeframe. DATA ANALYSIS Response data will be analyzed by Public Opinion Strategies' data processing department. Our data processors employ a data - checking and editing system to eliminate errors and document the handling of data received from the interviewers. The morning after interviewing has been completed, Public Opinion Strategies will e -mail the client representatives "topline" results of the survey. These results will present the overall percentage of respondents that chose each answer to each of the survey's questions. Public Opinion Strategies will also provide the client with a comprehensive set of cross - tabulated results. The cross - tabulated results will include a table for each question or demographic variable in the survey, with a series of up to 200 columns indicating how various subgroups of the electorate responded to that question. The cross - tabulated results will make Town of Vail Research Proposal Page 3 5/17/2011 7 -2 -3 it possible to detect differences in responses to each survey question among different subsets of the electorate: for example, it will be possible to compare men and women; residents under age 50 and age 50 and over; and many more subgroups of the electorate both demographically and attitudinally. DELIVERABLES Upon conclusion of the research, the Town will have received from Public Opinion Strategies all of the documents listed below. All documents can be provided in hard -copy or electronic form (or both), depending on your preference. • Top -line survey results (the survey questionnaire with response percentages for each response code) • Cross - tabulated results (responses to all survey questions segmented by demographic, geographic, attitudinal and behavioral subgroups of the electorate) • Verbatim responses to open -ended question (including demographic attributes of each respondent) • PowerPoint presentation of key findings (color slides constituting the comprehensive analysis of the data, and including conclusions and strategic recommendations) • Executive summary (a 2 -3 page written summary of key highlights from the research) • Ongoing consultation and strategic advice (Public Opinion Strategies will remain available to provide ongoing strategic advice and consultation at no extra cost) TIMELINE The survey would be in the field for at least four nights. Aggregate ( "topline ") data would be available the morning after the interviewing is completed, and would be reviewed with you by us (via email and phone call). Crosstabs would be sent the following day. We are happy to provide a detailed timeline to ensure that we meet your needs for timely data and analysis. SUGGESTED QUESTIONS Per your request, we are providing a handful of questions that we think could be useful in developing a questionnaire given our limited understanding at this juncture of the goals of the survey. Obviously, there are many others that could be considered and we would work with you to ensure your specific goals are being met: • What would you say is the single MOST important problem facing the Town of Vail? • How confident would you say you are that Town government handles taxpayer money wisely? Would you say you are... 1 VERY CONFIDENT 2 SOMEWHAT CONFIDENT 3 NOT VERY CONFIDENT 4 NOT AT ALL CONFIDENT 5 DON'T KNOW (DO NOT READ) 6 REFUSED (DO NOT READ) Town of Vail Research Proposal Page 4 5/17/2011 7 -2 -4 • Now I'd like to read you a proposal which may be on the ballot in November for voters to consider. Please listen carefully as I read you each proposal as the language is quite similar, and tell me if the election were being held today, would you vote "yes" or "no" on that question? (INSERT CLOSE APPROXIMATION OF POTENTIAL LANGUAGE HERE) • What are the one or two main reasons why you would vote Yes /No on this proposal? • Overall for all of the issues we have discussed please tell me what advice or comment you would give the Town Council about this issue and how they should handle it (could be more specific depending on proposals being tested). SECTION II: WHO WE AV Public Opinion Strategies is a leading survey research company specializing in political, public affairs, and corporate positioning research, with offices in Washington, Denver and Los Angeles. Founded in 1991, we have conducted more than six million interviews with voters and consumers in all fifty states and over two dozen foreign countries, including more than five thousand focus groups. As our roots are in political campaign management, our research is focused on producing information that compels decisions — and then results. Our political client base includes 19 U.S. Senators, 6 Governors, 72 Members of Congress, and numerous state legislative caucuses. Public Opinion Strategies is honored to have been named "Pollsters Of The Year" in 2009 for our work on the Bob McDonnell (Governor of Virginia) and Scott Brown (Senator from Massachusetts) campaigns. According to the trade publication Campaigns and Elections, Public Opinion Strategies has the best win -loss record of any polling firm on either side of the aisle. Just this past year, Public Opinion Strategies polled for nine winning U.S. Senate candidates, four Governors, and 27 new members of Congress. Including independent expenditure efforts, POS polled in 23 Senate and Gubernatorial statewide victories and 96 Congressional victories. Public Opinion Strategies has also worked with many of the nation's leading corporations, including Boeing, Verizon, the YMCA, Daimler Chrysler, McDonald's, Pfizer, and Verizon. Public Opinion Strategies also has significant experience conducting survey research on behalf of trade associations, non - profit organizations, voter education efforts, and government agencies. Public Opinion Strategies' research is well respected, which is why prestigious media outlets such as NBC News, The Wall Street Journal, CNBC, and National Public Radio rely on us to conduct their polling. Across both political and public affairs research, as our tag line suggests, we work with our clients "Turning Questions into Answers." Town of Vail Research Proposal Page 5 5/17/2011 7 -2 -5 SECTION III: RELEVANT RESEARCH EXPEREINCE COLORADO RESEARCH EXPERIENCE Public Opinion Strategies has had an office and partner in the Centennial state for the past 12 years, providing us with a local presence and on- the - ground expertise no other firm can match. We have completed 350 research projects in the state since 1991 and interviewed nearly 109,000 Coloradans. We have polled on behalf of over 30 ballot measure campaigns, including four statewide measures. Some of our current and former clients include: • Rocky Mountain News /News4 • Colorado Department of Transportation • Denver Water • Colorado Division of Wildlife • University of Colorado Denver • Denver Metro Chamber of Commerce • Colorado Hospital Association • Colorado Association of Realtors • Vail Resorts, Durango Mountain Resort, Copper Mountain Resort & Intrawest Public Opinion Strategies has conducted research for a number of municipalities, counties and other entities as they have sought to gauge public attitudes on a range of issues facing their communities. Our past and present local government clients here in Colorado include: Summit County Chaffee County Garfield County Teller County City of Loveland City of Durango Town of Frisco Town of Parker Town of Vail Town of Erie St. Vrain Valley School District Summit County School District Jefferson County School District Littleton School District Falcon School District Fraser Valley recreation district Summit Housing Authority North Front Range MPO Town of Vail Research Proposal Page 6 5/17/2011 7 -2 -6 In addition, I have conducted research on behalf of various organizations, interests and campaigns on local issues in numerous other Colorado communities, including: Routt county La Plata county Delta county Gunnison county Garfield county Mesa county Eagle county (2001 open space) Park County Arapahoe county Colorado Springs Denver Limon Telluride Breckenridge Fort Collins Pueblo Castle Rock Denver metro area (tax boundaries for Broncos stadium initiative) SIMILAR BALLOT MEASURE /ISSUE SURVEYS A few examples include: • Vail Conference Center. Public Opinion Strategies conducted several surveys which gauged TOV voters' reactions to the funding of the conference center in Vail, re- development efforts in town, and on- mountain expansion and amenities through a series of surveys on behalf of the Town of Vail and Vail resorts from 1999 through 2003. The research provided fundamental guidance on voter acceptance of the conference center prior to the initial funding measure being placed on the ballot. • Public Opinion Strategies conducted a series of surveys to help position a municipal election to provide funding for the Oro Valley Marketplace (AZ). We also tested a variety of messaging in support of the Marketplace to help target our communications and in opposition to the proposed retail center so we would be prepared to reply to attacks from the other side. • In 2005, our firm polled on behalf of the Mesa (AZ) Riverview retail center project. In our first survey — three months out from the special /off -year election — prospects for passage looked slim, with the committed vote against the project ten points higher than committed support. Through a series of tracking surveys we helped to develop effective messaging and target key subgroups for the get- out - the -vote program, resulting in the measure's passage. Town of Vail Research Proposal Page 7 5/17/2011 7 -2 -7 • In Colorado Springs, Colorado, we polled for existing hotel /meeting facility owners against a measure to use taxpayer dollars to fund a new convention center. • In the summer of 2002, Public Opinion Strategies polled for Colorado's Durango Mountain Resort (DMR), which won a controversial initiative to follow through on a development expansion near the ski resort. The issue secured 57% of the vote, just one point lower than our prediction of 58% based on our last survey conducted two weeks out from Election Day. • We served as the pollsters for a successful measure to increase the sales and use tax in Durango, Colorado (2005). The measure passed with 55% of the vote, despite paid opposition. Our research was critical in broadening the measure into a "quality of life" initiative which would not only fund open space, outdoor recreation and parks, but added a capital improvements component to provide a funding stream for road improvements and a new library. The latter added a critical layer of success, bringing in a different and active grassroots group for the campaign. • In Summit County, Colorado we helped Intrawest position a planned unit development at their Copper Mountain Resort. The proposal to increase density divided voters and we helped Intrawest to devise a communications strategy that addressed key concerns in the community (including environmental impact, jobs, parking and the benefits for year -round residents). • Public Opinion Strategies conducted a survey in Fayette County, West Virginia regarding the Roaring River project, a development of 485 home sites along the New River. Our survey found that voters were split on the proposed development, and that intensity favored opponents. However, we helped to devise a successful messaging program and the development broke ground in September 2006. Town of Vail Research Proposal Page 8 5/17/2011 7 -2 -8 LORI WEIGEL, PARTNER Lori Weigel is a Partner with Public Opinion Strategies, based in the firm's Colorado office. Weigel has directed research efforts for hundreds of political and public affairs campaigns throughout the country, including twice assisting with efforts at the presidential level. Her political work today is primarily focused on polling for and against ballot measures. In 2010, she polled for three successful measures in Colorado, Oregon and Florida. She has polled on numerous types of ballot proposals, including judicial reforms (Colorado), banking (Arizona), lawsuit reforms (Nevada), stadiums (Denver Broncos and Arizona Cardinals), conservation finance (Minnesota, Ohio, Colorado, Florida, Utah), education reform, gaming, taxes, and labor issues. Formerly serving as the political pollster for Denver's News 4 and the Rocky Mountain News, she is frequently quoted on politics, including in The New York Times, the New Republic, and other major publications. Her polling has also been featured in U.S. News & World Report, the San Diego Union Tribune and the Chicago Tribune. Before moving to Colorado, she polled for a Gallup affiliate in Washington D.C. She graduated cum laude from Georgetown University's School of Foreign Service with a B.S. in International Politics. She can be reached at 303 - 433 -4424 or lori @pos.org Town of Vail Research Proposal Page 9 5/17/2011 7 -2 -9 TOWN OF VAIL TUESDAY, NOVEMBER 8, 2011 ELECTION CALENDAR FYI: The Town of Vail Regular Municipal Election will be an At -the- Polls Election, which will be held at the Town of Vail Municipal Building, 75 South Frontage Road, Vail, CO from 7:00 A.M. to 7:00 P.M. on Election Day. Terms Expiring Dick Cleveland 4 year term Andy Daly 4 year term Margaret Rogers 4 year term Kim Newbury 2 year term* *Term limited and cannot run for another term. Candidates receiving the three highest number of votes shall be elected for four -year terms and the fourth highest votes shall be elected to a two -year term of office. Dates Eagle County Coordinated Town of Vail Election Election is Nov. 1, 2011 Nov. 8, 2011 (separate July 22, 2011 (Friday) Eagle County Elections are THIS WILL BE AN AT- one week prior to Town of THE- POLLS ELECTION Vail Election and are AT THE TOWN OF VAIL SEPARATE FROM THE MUNICIPAL BUILDING TOWN OF VAIL ELECTION Aug 2 (Tues) Latest date for I st reading to approve any possible ballot issues to be placed election ballot Aug 10 (Wed) First day applications for absentee ballots may be filed in writing with clerk; 90 days before 31 -10 -1002 Aug 16 (Tues) Latest date for a 2" reading to approve possible ballot issues to be placed on election ballot Sept. 12 ( Mon) First day nomination petitions may be circulated ( 31-10-302(2)(50 days Sept 23 (Fri) 45 days Any Ballot Issues - Last day *deadline falls on Sat so for Pro /Con statements (31- Friday deadline date) 10- 501.5; 1 -7- 901(4)(45 days) Oct 7 (Fri) * 30 day Last day nomination petitions deadline falls on Sunday can be circulated, signed and so Friday preceding is filed with municipal clerk for deadline date) regular election. (31 -10- 302(2) (30 days prior to election) October 7 (Fri) Last day to mail TABOR ballot issue notices (31 -10- 501.5) If applicable 5/17/2011 7 -3 -1 Oct 9 ( Sun) Last day a person can move into municipal precinct in which they want to vote; 30 days (31 -10 -208) Oct 10 (Mon) 29 days Ballot arrangement of names of all duly nominated candidates (draw names); 31- 10- 902(2) (Monday after deadline) Last day to register to vote (31 -10- 203(2) Oct 11 (Tues) 28 days Last day to give County Clerk any voter registration forms of anyone who registered with Muni Clerk Oct 14 (Fri) 24 days* Last day any person who has *falls on Sun. so accepted a nomination — to deadline is Friday withdraw from such nomination (23 days before election — 31 -10 -303) Oct 18 (Tues) 21 days 1 st FCPA contribution report due from candidates Oct 19 (Wed) 20 days Town Council Candidate Tentative /TBD Briefing from 5:00 p.m. to 7:00 p.m. in the Town Council Chambers /roles /responsibilities Oct 26 (Wed) 13 days VCBA Candidate Forum from Tentative /TBD 6pm to 8pm Oct 27 (Thurs) 12 days Absentee ballot requests mailed out EARLY VOTING BEGINS POST election notice (from 10/27 to 11/8) (31 -10 -1005) Nov 4 (Fri) Last day of early voting (31- 10- 1005(1 & 2) Last day to request absentee ballot (31 -10 -1002) 2 nd FCPA contribution reports due from candidates Nov. 8 (Tues) Election Day Election Day Polls open from 7:00 a.m. to 7 :00 p.m. Dec 8 (Thurs) Final FCPA contribution report due from candidates 5/17/2011 7 -3 -2 K � TOWN OF VA10 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Information Update & Attachments: 1) VEAC Minutes from May 10 meeting 2) Seasonal Open for Business Signs 3) VRD project updates 4) Mountain Travel update 5) Access Steps near West Forest Road Bridge memo 6) Vail Clean -up Day Update ATTACHMENTS: 051011 VEAC Minutes Seasonal Open for Business Signs VRD Project Update 051711 MTRIP Vail Gore Creek Access near West Forest Road Bridge update Clean -Up Day Memorandum 5/17/2011 Vail Economic Advisory Council (VEAC) May 10, 2011 MEETING NOTES • VEAC Members Present: Rayla Kundolf; Greg Moffett Rob Levine; Pam Stenmark; Michael Kurz; Kristin Kenney Williams; Mark Gordon; Mia Vlaar, Bob Boselli; Brett Schoenfield; Matt Morgan; Kim Newbury; Andy Daly; Brian Nolan • Others Present: Jim Lamont; Jenn Bruno; Richard tenBraak, Magda King • TOV Staff Present: Town Manager Stan Zemler; Finance Director Judy Camp; Economic Development Manager Kelli McDonald; Public Works Director Greg Hall, Executive Assistant Tammy Nagel • Commission on Special Events Update (the "CSE "): CSE Chairman Jenn Bruno and CSE member Rayla Kundolf presented the CSE 2011 Vail Summer Master Calendar. Bruno and Kundolf said one of the considerations for funding an event is how many "overnight stays" that event may bring to the town. Bruno shared some of the summer events that will be in town, such as the Vail International Fly Fishing Tournament, the Fire Fighters Combat Challenge and the Kid Adventure Race. Michael Kurz asked if there was a metric to show if an event is really making an impact. Kelli McDonald was hopeful the eleven intercept studies, funded by the VLMD, would provide this information. Mark Gordon inquired about funding for street entertainers. Bruno said street entertainers give a great ambient experience, but with budget cuts and direction from Council, CSE really focused on destination events. Bruno also added permits for street entertainment could be purchased through the Town of Vail for $75.00 and the CSE Coordinator, Sybill Navas, provided this information to the Denver Buskers. Bruno spoke about the VLMDAC /CSE Collaboration Proposal and how the VLMDAC /CSE will hold joint work sessions, twice a year; once during the June CSE meeting and the second at the VLMDAC meeting in October. Vail Economic Development Manager, Kelli McDonald and the Town of Vail Special Events Coordinator, Sybill Navas will attend all meetings, but members of both organizations are welcome to attend each others meetings. The VLMDAC and Vail Mountain Marketing will provide the CSE feedback identifying the strengths, weaknesses and opportunities in the current event calendar. Event producers receiving funding from the CSE will meet with representatives of the VLMDAC in order to be able to take full advantage of PR and marketing opportunities that are available to them. • Parking Update: Public Works Director Greg Hall reported the Town was able to operate all the public spaces in the garage available to all users this last winter season compared with previous seasons when certain spaces were reserved for value pass holders and /or shopper parking. This allowed full utilization of the public spaces on peak days. On days the Village filled there were 300 cars in Solaris. Though some of the cars were for Solaris business the majority use of the garage was public parking. There was also increased use of Middle Creek and 7 day a week use of Safeway. Vail Resorts were within 40 spaces of the no net loss policy because of the north day lot construction, and this coming season will be 21 spaces above the net parking spaces. Sales showed the Pink and Value passes were the pass of choice with drop in popularity in the higher priced pass products. Daily revenue was down mainly due to less construction workers and with Solaris being another choice for users. The Village Structure filled days for the 2010 -2011 Winter Season was 16 and the South Frontage Road days were 7. Kristin Kenney Williams said that Greg Hall and Mike Rose did a great job this winter with getting parking information out to the public. Kurz felt the software that was made available showing parking information was very accurate and well done. Jim Lamont suggested having a conversation with Solaris and other private parking options to put their "real time available spaces" on the software too. Gordon inquired if CDOT indicated they are not interested in May 10, 2011 VEAC Minutcs 5/17/2011 8 -1 -1 Frontage Road parking. Hall explained CDOT indicated improvements would need to be made if the Town would want to continue to use the Frontage Road. Andy Daly said the parking dialogs at the Council meetings were calm this year and the loss in revenue was offset with the increase in sales tax. Kim Newbury went on to say the focus was to improve guest services not to increase parking rates. Matt Morgan felt it was well done with balance. Hall explained the summer parking plan proposal is like the winter plan in that all parking structures will be full before cars will be allowed to park on the Frontage Road. During events, shuttle services will be provided to event goers on a convenient basis and will provide an overall better experience for guests and residents. Gordon stated Bravo goers who park in Lionshead even with a shuttle will say no to this parking plan. Mia Vlaar felt the community will do it and adjust to the new parking plan. Rob Levine thought it would be a problem with concert start times and just from habit will be a hard message. Kurz stated Bravo and other festivital producers will need to get the information out to the guests allowing themselves any additional time needed. Kurz also suggested having the shuttles drop off the guests right outside of the venue, making the use of shuttles more appealing. Gordon asked about enforcement concerning not allowing vehicles to park on the Frontage Rd. Hall responded by saying this question will be part of the Tuesday Council meeting discussion, but warnings and tickets will more than likely have to happen. Morgan inquired how the overflow days and nights are being predicted. Hall is predicting 69 days being targeted as busier event days; such as Bravo, Dance Festival and Farmer's Market. McDonald reminded the committee the summer parking plan will be presented to the Town Council on May 17 at the evening session. • Financial Reports: Finance Director Judy Camp presented the revenue highlights from March 2011, which was provided in the committees packets. Camp stated that March sales tax was up 16.8% from last year. The ski season to date (November- March) is up 12.3% from prior year. RETT collection through April 27 was up 3.4% from this time last year. • Lodging Occupancy Reports: Economic Development Manager Kelli McDonald presented the lodging occupancy report to the committee, which was provided in their packets. March occupancy rates were up 5.5% compared to the same period last year. April 2011 occupancy rates are down -5.3 %. Levine stated that his lodge was flat, but was looking towards a great summer. Morgan said his restaurant was up and thought having the Solaris and Four Seasons completed helped. • Town Manager Update: Moffet asked what was happening with Timber Ridge. Town Manager Stan Zemler reported the developer's financing application is still under review at HUD, who most recently required an updated market study. The developer is moving toward possible demolition this summer or fall, but all timing is dependent upon receiving financing through HUD. Zemler informed the committee that steps at the Lionshead parking structure will be open by July 4th and hopeful the new building will be opened for business by December. Zemler reported on the status of the conference center funds sharing that a political strategist and marketing expert, David Cunningham, was brought in to assist at the last Council meeting. He suggested polling active voters in June when more people are back in town would give some sense what the community would support as a ballot question. Zemler went on to say the Town was relooking at Ford Park options and going to the voters in November. Vlaar stated the VEAC could help get the public aware of the issue of using the money or losing it. Gordon asked who was going to run this campaign. Kurz said being a business owner he would be writing editorials and suggested the committee should write letters to the paper. Moffet thought there would need to be a group to step up and speak with the community. Newbury said each group that has an interest in the outcome of the vote will get the word out. McDonald announced an advisory group is being created to assist with reaffirming and /or revising the mission and purpose of the Vail information centers and determining the role of the new LionsHead Transit Welcome Center. She distributed a write -up on the group and requested anyone interested in participating contact Suzanne Silverthorn, Community Information Officer, at 479 -2115 or ssilverthorn @vailgov.com. May 10, 2011 VEAC Minutes 5/17/2011 8 -1 -2 • Citizen Input: None • Other Business: None • Next Meeting: June 14, 2011 8:00 — 10:00 a.m. in the Caribou /Pronghorn Room at The Antlers Lodge. May 10, 2011 VEAC Minutcs 5/17/2011 8 -1 -3 0 TOWN Of VAIL Memorandum To: Vail Town Council From: Community Development Department Date: May 17, 2011 Subject: Information Update- Open for Business Sign Program I. SUMMARY The purpose of this memorandum is to provide information to the Vail Town Council on a potential Town program to install signage in Vail Village and Lionshead informing guests of open restaurants during the shoulder season. Should the Vail Town Council wish to proceed with Open for Business Signage, the Vail Town Council should direct Staff to proceed with this program. II. POTENTIAL PROGRAM SUMMARY • What is the goal of the Open for Business Signage Program? o The goal of the program is to identify restaurants that are open for business during the shoulder seasons. • Who are the signs targeting? o The signs are targeting short -term guests who are exiting the Vail Village and Lionshead parking structures and looking for a place to eat. The signs are not targeting long -term guests, people looking for businesses other than restaurants, or motorists on 1 -70. • Where will the signs be located? o One sign will be installed in both Vail Village and Lionshead. In Vail Village, the sign will be installed north of the Covered Bridge and in Lionshead, the sign will be installed below the existing business directory map adjacent to the entry arch. See the attached map for more detail. • Who will produce the signs? o The Town of Vail will produce the signs in the Town's sign shop. • How much will the signs cost? o The signs will cost approximately $500 each, including design, fabrication and installation. • What materials and colors will be included on these signs? o The signs will be printed on a plastic sticker attached to a metal backing, mounted on a wood A -frame base. • How will the information on open businesses be collected? o The Information Center employees will collect and provide this information to Town Staff. • How often will the signs be updated? o The signs will be updated weekly as necessary. 5/17/2011 8 -2 -1 • When will the signs be installed and removed? o This shoulder season, the signs will be installed as quickly as next week, and removed completely before the start of the Teva Mountain Games on June 4 when most businesses reopen for the summer season. In the fall, signs would be installed October 1 and removed prior to the opening of Vail Mountain. Next year, the new wayfinding program, if approved, will replace this program. • Are there any regulatory amendments necessary for the implementation of this program? o No. There are no regulatory amendments necessary to implement this program or install the signs. • What types of businesses will be included on the signs? o The signs will include a list of open restaurants. Retail and office uses will not be included on the signs. • What information will be included on the signs? o The signs will include a list of restaurants currently open for business, with the following mock -up of a potential sign design: 1 yov The following restaurants are open: 24" Business Name Here Business Name Here Business Name Here Business Name Here 1 18 „ Town of Vail Page 2 sil7i2oi 1 8 -2 -2 W cr ZIP m r �� O C:L n CD ' O Q � dv Ulf le s � � 5 T r B i f Town of Vail Page 3 5/17/2011 8 -2 -3 N" VAIL RECREATION D 1 5 T R I C T This is an update for the TOV council regarding the status of projects underway or planned within the Vail Recreation District. Vail Golf Course • #17 & #11 Bridge project • Installed and operable • Work remaining: Asphalt cart connections, landscaping, removal of temporary access to #11 • Anticipated completion date: 06/01/2011 • #7 Retaining wall project • Walls 25% complete (1 of 4 walls complete) • Access through area will be available for start of golf ops • Work remaining: walls 2 through 4, cart path, landscaping &irrigation • Anticipated completion date: 07/01/2011 • Lighting Shelters #3 & #11 ■ #11 is 95% complete (staining, bench installation &landscaping) ■ Anticipated completion date #11: 06/01/2011 ■ #3 (new location after negotiations with adjacent homeowners) ■ #3 has PEC approval and awaiting DRB approval ■ Anticipated construction start date: 10/01/2011 • Power line burial project on #7 • Project is bid ready and being reviewed by TOV staff • Anticipated construction start date: 09/01/2011 • Golf Maintenance Storage Bldg. ■ Conceptual plans and budget submitted to TOV staff for review Vail Tennis Center • Replacement of court curbing on courts 5 through 9 ■ 3 week project to begin 05/23/2011 5/17/2011 8 -3 -1 Vail Seasonal Reservation Activity and Market Update 5/17/2011 Seasonal Review= Preview MOUNTAIN TRAVEL RESEARCH PROGRAM Vail Town Council May 17, 2011 Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.rn / irip.org 8 -4 -1 Vail Seasonal Reservation Activity and Market Update 5/17/2011 2011 Destinations 1N09N TA IN nFSPI RtN -Rooms Available Aspen -Rooms Booked Breckenridge -Avg. Price Beaver Creek 0 • Copper Keystone 0 Mt Bachelor • Mammoth Lakes MTRiP•org North Lake Tahoe • Snowmass Data Center Park City Area • Steamboat Summit County t (Dillon, Frisco, Silverthorne) Mountain Travel Intelligence Pac Telluride • Travel News Talker ' Vail • Mountain Travel Newsletter • Winter Park • Econometrics • Mountain Market Briefing 2 Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mMr p org 8 -4 -2 Vail Seasonal Reservation Activity and Market Update 5/17/2011 III IFT Vail Participation IA4 LNlAIN RF4PAR (X Latest reports with data as of Apr. 30, 2011 represent: properties representing Z,24t units 61% of total community census 3 Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.m-criip.oig 8 -4 -3 Vail Seasonal Reservation Activity and Market Update 5/17/2011 " New Inventor � y E950TAI'N aFSPI RfN New Properties: 2010 -2011 • Four Seasons • Ritz Carlton Club • Solaris Report Implications o Monthly Reservation Activity Outlook ➢ Data will not be included until it has annualized in order to have a year over year comparison 4 Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mtriip.oig 8 -4 -4 Vail Seasonal Reservation Activity and Market Update 5/17/2011 Zia MOUNTAIN °RAVFF RESEARCH PROGRAM k it i n W11onter 2010111 Data as of April 30, 2011 Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. 7 2 0 MTRIP LLC/303.722.7346/ info @mtrip.org; www.mtrip.o�g 8 -4 -5 Vail Seasonal Reservation Activity and Market Update 5/17/2011 - - Vail Occupancy i950Ti1'A QfSPI RfN Winter 2010/2011 Data as of April 30, 2011 +1% O Historic Adnl Occup. Rene Q00910 Semon, L — Occup. Rene es of April 30, 2011 polo /11 Seeson) 00 % 100% G ®Occup. Rene es of April 30, 2010 X009/10 Seeson) — Percent Chenge In VTD Occ. Rete i. 80 73% 74% 80% 72 69% 67% 64°/ c 60% 67% 57 °/ °.— 55 60% 39% 40% 40'/, 40 0 22% 20% 17% 20% 0% 0% 4% 1% 8% 1 ° 0 0% % -20% If -23% -20 -40% -40% November December January February March April Winter total ~ Ind + 6% ' Based on preliminary data as of 4/30/11 .j Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mtriip.oig 8 -4 -6 Vail Seasonal Reservation Activity and Market Update 5/17/2011 ki MWE FT = Vail Average Daily Rate i950Ti1'A UFSPI RfN Winter 2010/2011 Data as of April 30, 2011 +4% $450 5 $400 $350 a 1% rn $300 4� 5% A 40, U 3 °fo ° a $250 0% $200 f» ADR es of Apri130, 2011 (?010H1 S..") _ $150 -ADR. ,f Apri130, 2010 P009/10 S...,) $100 © Historic Adml ADR (200910 S..,,) -101 $50 Percent ohenge in VTD ADR -14/ $0 November December January February March April Winter total I n dustry . + J %* 'Based on preliminary data as of 4/30/11 7 Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mtriip.oig 8 -4 -7 Vail Seasonal Reservation Activity and Market Update 5/17/2011 ki FT = Vail RevPAR iO�wTi1'A UFSPI RfN Winter 2010/2011 Data as of April 30, 2011 L r r , + 5% E RevPAR esof April 30,2011 Q01 oil 1 season) $350 ®RwPARs of April 30, 2010 Q00910 Season) 15% o Historic AaWel RevPAR (200010 Season) $300 —P—t Change In VTD RevPAR 10% a 9% $250 6 %� 5% C U a $200 0 .. c $150 -5% $100 -10% $50 -13% -15% 15% $0 -20% November December January February March April Winter total Industry + 7 %* *Based on preliminary data as of 4130111 Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mMr p org 8 -4 -8 Vail Seasonal Reservation Activity and Market Update 5/17/2011 Occupancy E959TAI- Vail vs. other Mountain Resorts Data as of March 31, 2011 60% Note: Industry — Wide 40% Data not yet available for full season as of 4/30 - -FT 40 Produced bvMTR|P for Town of Vail. Not For Reproduction orDistribution. MTR|P LKC/3037227346/info@nntrip.urB; vvvvvv�/i7�2011 Vail Seasonal Reservation Activity and Market Update 5/17/2011 ' Observations: Mf1llM T11N QFSPI 91 (as of 04 130111) • Overall: Same Song — Third Verse (but the dance is now well known) ■ Economics: Slow, Steady Growth but for Debt, Housing, Jobs, Fuel • Demand for Vacations: Inherent but little help from Markets • Quantity of Demand is Occupancy: UP overall, more flat in Vail • Quality of Demand is Rate: FLAT but variable, up in Vail • Stimulus Required: Right Product /Price /Promo /Market & Timing • Mountain Travel: "Less Bad" than other leisure destinations ■ Competition: Buyer's Market, Share Wars. Go Big or Go Home • Geography: Near In Stays Strong, Long Haul Still Tough • Social Media /Commerce: Growing Extension of "word of mouth" • Cautions: HUGE Deviations: winners vs. losers • Flash Sales; Kewl but need Segmentation • Boomers still have/ spend the most. • Volatile — Anticipate /Be Nimble 1 C; Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mtriip.oig 8 -4 -10 Vail Seasonal Reservation Activity and Market Update 5/17/2011 MOUNTAIN TRAVEL RESEARCH PROGRAM onometrics c WOMEN Alft 4^.— Data as of April 30, 2011 Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. 7 2 0 MTRIP LLC/303.722.7346/ info @mtrip.org; www.mtrip.o�g 8 -4 -11 Vail Seasonal Reservation Activity and Market Update 5/17/2011 Nil - - Consumer Confidence Inde i950TAIN R45ll RtM May '09 —Apr. 11 120 110 — — Coc— r C,ff& amda;(C,ff- aB-0 Y ar 100 90 +13.3% X 80 i 72. A70 65.4 64.8 sa.s o ...................... ............................... .. o x :5 62.7 0 60 56.5 c u 54.9 54.5 53.1 53.6 53.2 54.3 53.3 52.5 51.0 ry 49.3 50.6 57.7 49.9 v50 47.4 48.7 46.4 54.3 4$.6 .40 0 00 Q 3 0 M0 11th 20 +2.5 %' 10 10 1 Source: Conference Board Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mMr p org 8 -4 -12 Vail Seasonal Reservation Activity and Market Update 5/17/2011 "V - - Consumer Confidence Index MOYMLbIM In�'v11 811...1. Jan `00 —A r `11 150 — a— In —(C,nf r.n E -rd) 140 150 130 120 110 N L '00 100 0 90 —° SO R U 70 a a 60 m V 50 50 40 30 20 10 ap Source: Co erence oard Mori Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mt rip 8 -4 -13 Vail Seasonal Reservation Activity and Market Update 5/17/2011 U.S. Index of Leading Economic Indicators W Apr'10— Mar'11 iO�iTFIN R45ll RtM 120 o Pa�aam ana�eazoi on i �. zoosno � 101 _po,o,,, ny,y Yea ■ zoosno oaa 17 115 1141 5.1 % * 13% _ 10.1% 11% 110 9 — X8.2% 9% T.z% 6.T% r" 6.4°/ .1 % 7% 5.9% 5.9% 5.8% 5.55 ° s.1 r u 105 5% 00 000 ♦ 3% a oo X — 1% 100 Month U0.4 _3% 95 .5 Apr May June July Aug Sep Oct Nov Dec Jan Feb Mar 12 Month Avg Source: The Conference Board. Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mMr p org 8 -4 -14 Vail Seasonal Reservation Activity and Market Update 5/17/2011 MOUNTAIN 'RAVER RESEARCH PROGRAM r L king F:Orwa 00 0 S- Ummer 2 m m- Data as of April 30, 2011 Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. 7 2 0 MTRIP LLC/303.722.7346/ info @mtrip.org; www.mtrip.o�g 8 -4 -15 Vail Seasonal Reservation Activity and Market Update 5/17/2011 V OFT 9 Vail Occupancy E950TiI1 aFSPI RfN Summer 2011 Data as of April 30, 2011 O% 01imm © Hi AWel 0...p. Rene (2010 Seeson) 100% 100% 0...p. Rene es of April 30, 2011 P011 Seeson) O 80% ®0...p. Rene es of April 30, 2010 P010 Seeson) 80% U +Percent Chenge in VTD Or, Rene 60% 61% 60% c 46 41 40% 40 c 27 ° / : 27%: 28 % 24% 2P °b; % 28% 17% :19%: 20% 26 1Po� 20% 9% 4 °/ 0% . 0% 0% 1% 11% -20% 12% -20% -40 % -40 °h May June JuN August September October Summertotal Industry: + 6% ] on preliminary data as of 4/30/11 16 Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mMr p org 8 -4 -16 Vail Seasonal Reservation Activity and Market Update 5/17/2011 'V-- h 9 ki - - Vail Average Daily Rate iO�wTi1'A UFSPI RfN Summer 2011 Eq Data as of April 30, 2011 +3% + 4% 0 +3% mmmmmaADRee of. Ap,130, 2011 (2011 Seeson) [IADRea of Ap,130, 2010 (2010 Seeson) �Hdoric ActueIADR X010 Seeson) Z 6% Pereent Chmge in YTD ADR $160 ° a $140 0 A 4% 4'/, $120 a $100 3% 3% 3% $60 2% $60 $40 7 1% $20 May ''° A1 111t Se ember October Summertotal Industry: oh _ *Based on preliminary data as of 4/30/111 7 Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mt 8 -4- 17 Vail Seasonal Reservation Activity and Market Update 5/17/2011 ki FT = Vail RevPAR E950Ti11 aFSPI RfN Summer 2011 Data as of April 30, 2011 +31% [iEmmml +3% $90 31 "t RevPAR. of April 30, 2011 (2 011 Seeson) 40 % ®RevPAR es of Apri130, 2010 (2010 Seeson) $60 31% o1,1,ric Aatuel RwPAR(2010 S..,,) 30k a $fig +Percent Chmge In YTD RwPAR 20% .5 $60 0% A a d, Z6 3 '^ v $50 0% $40 -11% -10% $30 -19 %'' -20% $20 -30% $10 m -40% -40% $0 ' ` `S -50 May June July August September October Summertotal - - -- Industry: + 7%* 'Based nn-prekiiaaryliata as,,of 4 /30/11 Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mMr p org 8 -4 -18 Vail Seasonal Reservation Activity and Market Update 5/17/2011 Occupancy Vail vs. Other Mtn Destinations A09N TA IM aFSPI RtN Data as of March 31, 2011 fid Destalslsoa'1.�._:'_ MTa }�11 : -11 _.;: -11 — ._ - - 11 SEP 11 On the E!..Is 111 arrths total <3 n, tb-Ek —k. --- _— .-- ----- ---- ---- - - - - -R 19 K1 .a LU_ Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mMr p org 8 -4 -19 Vail Seasonal Reservation Activity and Market Update 5/17/2011 ' Observations: NI <lllN T51N RESl1 Rt ]I (as of 4130111) • Economics: Continuation of slow but steady growth • Economic Inhibitors: Debt, Jobs, Housing, Oil /Gas prices • Demand for Vacations: Still soft but for luxury segments • Geography: Summer is short haul /drive and closer • Competition: Everyone has Special Events, Great Prices • Pricing: Consumers (still) want a "deal " — Price Carefully • About Transport Impact: Gas /fuel pricing is impacting air more than drive, so "less bad" in summer. • Summer has great value — Upside • Rates: ------------------------ - - - - -- Summer = $164 / Winter= $371 • Occupancy: ------------------ - - - - -- Summer = 37% / Winter= 56% • Trends: • Road Biking, Pet Friendly, growing strength of female segment • Cautions: Volatile — Stay Informed, Anticipate, Be Nimble 20 Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mtriip.oig 8 -4 -20 Vail Seasonal Reservation Activity and Market Update 5/17/2011 ZEE= MOUNTAIN TRAVEt RESEARCH PROGRAM w rtiank www.mtrip.or6 info @mtrip.org Produced by MTRIP for Town of Vail. Not For Reproduction or Distribution. MTRIP LLC/303.722.7346/ info @mtrip.org; www.mt 8 -4 -21 MEMORANDUM TO: Town Council FROM: Department of Public Works DATE: May 17, 2011 SUBJECT: Information Update — Gore Creek Access Improvement With the success of summer rafting trips on Gore Creek, the town has received a request to improve a "take -out" area near the West Forest Road Bridge. The existing take -out requires guests to scramble up a steep embankment to the bike path. The proposed improvements would require construction of simple wooden steps built into the hillside. Two sets of 30" wide steps approximately six feet apart will create an easy access for rafts to be carried out of the creek. The steps will only be installed in the area above the ordinary high water mark, and will not disturb existing vegetation or grades. In addition to improving access for boaters, the steps will also benefit fishing access and other stream users. The stream tract parcel upstream of Forest Rd is zoned Natural Area Preservation, requiring PEC approval for any improvements. Unless otherwise directed, staff will proceed through the proper design review process. At this time, the item is scheduled on the June 13 PEC meeting. Right: Approximate location for steps lit , may .�'; �`• - - , � ,, Wit, - . s 5/17/2011 8 -5 -1 0 TOWN Of VAIL Memorandum To: Vail Town Council From: Community Development Date: May 17, 2011 Subject: Town Clean Up Day I. SUMMARY The purpose of this memo is to provide the Town Council with an update on the annual clean -up that that was held on Friday, May 6, 2011. The annual clean up day has been occurring for over 30 years in the Town of Vail. The purpose of this event is to clean the Town after the spring melt. The Town offers a $25 donation of a local charity or group in the name of each volunteer that participates in the Town clean -up. This is done to help support local non profit organizations. Town of Vail employees who helped with the clean up did not participate in the charity donation. Following the event, all attending volunteers enjoyed pizza, salad, cookies and beverages donated by Blue Moose Pizza at the Arrabelle at Vail Square. For the convenience of the public, Vail Honey Wagon Waste and Recycling Services, Inc. donated dumpsters at three different locations for the disposal of non - hazardous waste items. Because the clean up day was held on Friday this year, several organizations encouraged employees and students to participate during working hours. Due to an overwhelming turn out of volunteers, we exceeded our projected budget cost estimate. The Town wishes to thank Red Sandstone Elementary School, Colorado Ski Museum, Vail Resorts, Vail Cascade Lodge & Spa, Solaris, Sebastian and Four Season Resort. The Town also wishes to extend our gratitude to the Vail Rotary Club for generously donating free leather work gloves, the Blue Moose Pizza for providing lunch to all clean up day volunteers, and Vail Honey Wagon for trash hauling containers and services. II. EVENT OVERVIEW • Total participation: 233 • Amount of trash collected +/ -90 yards • Contributors: Blue Moose Pizza and Vail Honey Wagon • Total Event Budget: $3,000 • Total Event Cost: • Radio Adds $ 409 • Water /Gloves 50 • Charity Contributions 5,075 • Blue Moose Food Donation 400 • Total Costs $5,934 5/17/2011 8 -6 -1 K � TOWN OF VA1 0 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 17, 2011 ITEM /TOPIC: Matters from Mayor and Council 5/17/2011