HomeMy WebLinkAbout2011-06-07 Agenda and Support Documentation Town Council Work Session VAIL TOWN COUNCIL
WORK SESSION AGENDA TOWN OF VM �
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:00 P.M., JUNE 7, 2011
NOTE: Times of items are approximate, subject to change, and cannot be relied upon to
determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town Council.
1. ITEM /TOPIC: Vail Trails East / Site Visit (20 min.)
PRESENTER(S): Bill Gibson
2. ITEM /TOPIC: Billy's Island Grill Request to Proceed / Site Visit (20 min)
PRESENTER(S): Bill Gibson
3. ITEM /TOPIC: DRB /PEC Update (15 min)
PRESENTER(S): Warren Campbell
4. ITEM /TOPIC: Discussion of local purchasing preference policies. (30 minutes)
PRESENTER(S): Judy Camp
ACTION REQUESTED OF COUNCIL: Discuss material provided on local purchasing
preferences and provide direction to staff.
BACKGROUND: On April 5, staff presented information on local purchasing preferences.
Council directed staff to return with more information and answers to some specific questions.
The attached memo provides the additional information.
STAFF RECOMMENDATION: Based on the research and analysis provided on April 5 and in
the attached memo, staff does not recommend implementation of a local purchasing
preference. Instead, we recommend 1.) continuing the current policy of obtaining the best
value for taxpayer dollars through competitive bidding processes and 2.) continuing to support
local businesses and the local economy through spending on contributions, marketing and
special events as well as public services and facilities.
5. ITEM /TOPIC: Information Updates and Attachments:
1) Townhouse District Update
2) March 2011 Vail Business Review
3) April 2011 Sales Tax
4) Summer Parking Plan (15 min.)
PRESENTER(S): Various
6/7/2011
6. ITEM /TOPIC: Matters from Mayor and Council (15 min.)
7. ITEM /TOPIC: Adjournment (2:55 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE
DATES AND TIMES AND SUBJECT TO CHANGE) --
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THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL
BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JUNE 21, 2011 IN
THE VAIL TOWN COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
June 21, 2011:
SEPARATE Meeting for the Vail Local Marketing District - John Dawsey - 30 min.
June 21, 2011 Work Session:
DRB /PEC updates
Information Updates and Attachments
Review of proposed access improvements to Vail Village Visitor Center (construction
of vehicle pull -off to support enhanced guest services - Suzanne /Greg H. - 20 min.
Discussion on Pilot Program to replace What's Happening Signs with Digital
Technology - Suzanne - 30 min.
June 21, 2011 Evening Session:
Other Dates TBD:
Open Space Committee Recommendations on: Land Use Amendment, Rezoning and
Open Space Designation - Bill Gibson - WS - 30 min
Capital Projects Plan Review - Greg H. - 30 min.
Joint Eagle County /Council Dinner meeting with potential discussion items: - 60 min.
Benefits Review - J.P. - 30 min. - to be discussed in budget process
Electronic Signs Policy Discussion - George - TBD
Historic /Landmark Preservation Discussion - July 2011 - George - 30 min
Recognition of Nancy Ricci /Eagle County - Stan /Pam
Strategic Parking Plan - Greg Hall - 60 min. - TBD
6/7/2011
K �
TOWN OF VA1 0
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 7, 2011
ITEM /TOPIC: Vail Trails East / Site Visit
PRESENTER(S): Bill Gibson
6/7/2011
K �
TOWN OF VA1 0
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 7, 2011
ITEM /TOPIC: Billy's Island Grill Request to Proceed / Site Visit
PRESENTER(S): Bill Gibson
6/7/2011
TOWS' Of VA.1 0
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 7, 2011
ITEM /TOPIC: DRB /PEC Update
PRESENTER(S): Warren Campbell
ATTACHMENTS:
May 18, 2011DRB Meeting Results
May 23, 2011 PEC Meeting Results
DRB results for June 1, 2011
6/7/2011
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
O May 18, 2011
Council Chambers
n L ► 75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Tom DuBois
Pete Dunning
Brian Gillette
Rollie Kjesbo
Libby Maio
PROJECT ORIENTATION 1:30pm
SITE VISITS
1. Hadley Residence— 1127 Vail Valley Drive
2. Vail Valley Medical Center — 181 West Meadow Drive
3. Lionshead Centre — 520 East Lionshead Circle
4. Wahl Residence — 1522 Buffehr Creek Road
MAIN AGENDA 3:OOpm
1. Vail Valley Medical Center DRB100631 / 30 minutes Bill
Final review of a sign (building identification, business identification, and traffic control)
181 West Meadow Drive /Lots E & F, Vail Village Filing 2
Applicant: Vail Valley Medical Center, represented by Denielle Wilson
ACTION: Approved with Condition(s)
MOTION: DuBois SECOND: Gillette VOTE: 5 -0 -0
CONDITION(S):
1. Prior to sign installation, the applicant shall revise the design of the monument sign (Type A) at
the driveway entrance to match the height of the existing monument sign.
2. Prior to sign installation, the applicant shall revise the plan for the loadings sign (Type Ca) such
that only two signs are installed. One sign shall be mounted on a post at the entrance to the
porte cochere and one sign shall be wall mounted to the north of the medical center entry door.
3. Prior to completion of the sign installation, the applicant shall conceal all existing visible
conduit adjacent to the ambulance entrance and ambulance sign (Type E1a).
4. Prior to sign installation, the applicant shall revise the plan for the emergency visitor parking
signs (Type Cb) such that all the signs are wall mounted, rather than mounting the signs on
posts.
5. Prior to sign installation, the applicant shall revise the plan for the hospital directional sign
(Type D) such that the sign is mounted to the existing streetscape light pole located east of the
medical center's trash facility, rather than installing the sign on a post.
The Design Review Board directed Staff to send notice to the Vail Valley Medical Center that
architectural plans addressing the "red tagged" (i.e. illegally constructed) trash and recycling
enclosures must be submitted for the Board's review within 30 days.
MOTION: Kjesbo SECOND: Gillette VOTE: 5 -0 -0
2. Wahl Residence DRB110114 / 30 minutes Warren
Final review of an addition (bedroom)
1522 Buffehr Creek Road, Unit C28 (Valley Condominiums) /Valley Condominiums Subdivision
Applicant: David Wahl & Carol Traut, represented by Darby Architects
ACTION: Approved
MOTION: DuBois SECOND: Plante VOTE: 5 -0 -0
6/7/20 11 Page 1
3 -I -I
3. Lionshead Centre DRB110135 / 5 minutes Bill
Final review of minor exterior alteration (deck railing)
520 East Lionshead Circle /Lot 5, Block 1, Vail Lionshead Filing 1
Applicant: Vail Lionshead Centre Condominium Association, represented by Leah Peterson
ACTION: Approved
MOTION: DuBois SECOND: Gillette VOTE: 5 -0 -0
4. Village Inn Plaza DRB11150 / 5 minutes Bill
Final review of a change to approved plans (re -roof)
100 East Meadow Drive /Lot O, Block 5D, Vail Village Filing 1
Applicant: Village Inn Plaza, represented by Scott Cunningham
ACTION: Approved
MOTION: Kjesbo SECOND: Gillette VOTE: 5 -0 -0
5. Hadley Residence DRB110094 / 15 minutes Rachel
Final review of a change to approved plans (parking area)
1127 Vail Valley Drive /Lot 11, Block 6, Vail Village Filing 7
Applicant: Philip Hadley, represented by Jeff Townsend
ACTION: Denied
MOTION: Plante SECOND: Kjesbo VOTE: 5 -0 -0
STAFF APPROVALS
Vail Fire Station # 3 DRB110035 Warren
Final review of a sign application (building identification)
2399 North Frontage Road West/Parcel A, Block A, Vail Das Schone Resubdivision of Tract D
Applicant: Town of Vail, represented by Mark Miller
Arrigoni Residence DRB110062 Bill
Final review of a minor exterior alteration (solar panels)
1722 Geneva Drive /Lot 11A, Matterhorn Village
Applicant: Balz Arrigoni, represented by Sundance Plumbing & Heating
Riva Ridge South DRB110096 Bill
Final review of a minor exterior alteration (shutters and window trim)
114 Willow Road /Lot 7, Block 6, Vail Village Filing 1
Applicant: Riva Ridge South Association, represented by Tim Hargreaves
Matsuhisa DRB110097 Rachel
Final review of a sign (business identification)
141 East Meadow Drive /Lot P, Block 5D, Vail Village Filing 1
Applicant: Matsuhisa, represented by Michael Suman
First Chair DRB110102 Warren
Final review of changes to approved plans (utility screening)
600 West Lionshead Circle /Lot 1, Block 1, Vail Lionshead Filing 3
Applicant: Vail Corp, represented by Kyle Griffith
Tanabe Residence DRB110107 Warren
Final review of minor exterior alteration (deck)
1734 Golf Lane Unit C -66 (Golf Course Townhomes) /Unplatted
Applicant: Charles Tanabe, represented by Jay Nobrega
Brownstein Residence DRB110108 Warren
6/7/201 Page 2
3 -I -2
Final review of minor exterior alteration (deck, window)
1452 Buffehr Creek Road /Lot 1, Cliffside
Applicant: Donald Brownstein, represented by Jon Becker
Sebastian DRB110109 Warren
Final review of minor exterior alteration (stain, paint)
16 Vail Road /Lot M & O, Block 5D, Vail Village Filing 1
Applicant: Sebastian, represented by Stephen Legro
McAdam Residence DRB110111 Warren
Final review of a minor exterior alteration (landscaping)
744 Sandy Lane /Lot 2, Block 1, Vail Potatio Patch Filing 2
Applicant: Cynthia McAdam
Miner Residence DRB110112 George
Final review of a minor exterior alteration (vents)
5030 Prima Court/Unplatted
Applicant: Todd & Melissa Miner, represented by Mike Rippy
Vail Spa Condominiums DRB110115 Warren
Final review of a minor exterior alteration (re- stain)
710 West Lionshead Circle /Lot 1, Block 2, Vail Lionshead Filing 3
Applicant: Vail Spa Condominiums, represented by Jeff Andrews
Pauly Residence DRB110116 Warren
Final review of an addition (balconies)
600 Vail Valley Drive Unit 1311 (Northwoods) /Unplatted
Applicant: Henry Pauly, represented by Pierce Architects
Solar Vail DRB110119 Warren
Final review of a minor exterior alteration (deck)
501 North Frontage Road /Part of Lot 8, Block 2, Vail Potato Patch
Applicant: Solar Vail, represented by John Krueger
115 Forest Road Company DRB110120 Bill
Final review of a minor exterior alteration (landscaping)
115 Forest Road /Lot 30, Block 7, Vail Village Filing 1
Applicant: 115 Forest Road Company, represented by KH Webb Architects
Vail Golf Course Tee #5 DRB110121 Bill
Final review of a minor exterior alteration (safety netting)
75 South Frontage Road /Unplatted
Applicant: Vail Recreation District, represented by Scott O'Connell
Vail Tennis Center DRB110122 Warren
Final review of a minor exterior alteration (curb)
580 South Frontage Road East (Ford Park) /Unplatted
Applicant: Vail Recreation District, represented by Scott O'Connell
Dobson Ice Arena DRB110123 Warren
Final review of a minor exterior alteration (landscaping)
292 West Meadow Drive /Lot 5, Block 1, Vail Lionshead Filing 2
Applicant: Town of Vail
Vail Recreation District DRB110124 Warren
6/7/20 11 Page 3
3 -I -3
Final review of a minor exterior alteration (landscaping)
620 Vail Valley Drive (Soccer Field) /Lot A, Block 2, Vail Village Filing 7
Applicant: Vail Recreation District, represented by Tony Giroux
Vail Tennis Center DRB110125 Warren
Final review of a minor exterior alteration (landscaping)
580 South Frontage Road East (Ford Park) /Unplatted
Applicant: Vail Recreation District, represented by Tony Giroux
Blue Ox LLC DRB110126 Rachel
Final review of a minor exterior alteration (door)
641 West Lionshead Circle, Unit 321 (Montaneros)/ Part of Lot 8, Block 1, Vail Lionshead Filing 3
Applicant: Blue Ox LLC represented by SRE Builders
Wagner Residence DRB110130 Rachel
Final review of changes to approved plans (door)
100 East Meadow Drive /Vail Village Filing 1, Block 5D, Lot O
Applicant: Karin Wagner, represented by Pure Design Studio
Oberlohr Residence DRB110131 Rachel
Final review of changes to approved plans (door)
100 East Meadow Drive /Vail Village Filing 1, Block 5D, Lot O
Applicant: Konrad Oberlohr, represented by Pure Design Studio
Rock Resorts DRB110132 Warren
Final review of a minor exterior alteration (gutters, downspouts)
174 East Gore Creek Drive/ Lots A,B,C, Block 5C Vail Village Filing 1
Applicant: Rock Resorts represented by Vail Valley Gutters
Gonzalez DRB110133 Bill
Final review of a minor exterior alteration (windows)
508 East Lionshead Circle Unit 406 /1-ots 1 &2, Block 1, Vail Lionshead Filing 1
Applicant: Domingo Gonzalez, represented by Kyle Mercer
International Milling Residence DRB110136 Bill
Final review of changes to approved plans (roofing, windows, door)
994 Ptarmigan Road /Vail Village Filing 7, Block 4, Lot 3
Applicant: International Milling Limited, represented by Hans Berglund
Aasland Residence DRB110137 Warren
Final review of minor exterior alteration (landscaping)
2527 Arosa Drive /Lot 3, Block D, Vail Das Schone Filing 1
Applicant: Galen Aasland
Vail Retreat LLC DRB110140 Bill
Final Review of minor exterior alteration (reroof)
303 Gore Creek Drive Units 13 &14 /Vail Village Filing 1, Block 5, Lot 13
Applicant: Vail Retreat LLC, represented by Shanna Kellogg
Austria Haus Condominiums DRB110146 Warren
Final review of a minor exterior alteration (repaint)
242 East Meadow Drive /part of Tracts B -C, Block 5, Vail Village Filing 1
Applicant: Austria Haus
6/7/20 11 Page 4
3 -1 -4
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479 -2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356,
Telephone for the Hearing Impaired, for information.
6 7 20 11 Page 5
-I -5
PLANNING AND ENVIRONMENTAL COMMISSION
May 23, 2011
O 1:OOpm
W
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Luke Cartin Michael Kurz
Pam Hopkins
Bill Pierce
Henry Pratt
John Rediker
Tyler Schneidman
Eagle River Watershed Update — Linn Brooks 15 minutes
West Vail Fire Station Tour 60 minutes
Appointment of a Commissioner to the Town of Vail Designated 10 minutes
Open Space Board of Trustees
ACTION: Tyler Schneidman appointed
MOTION: Pratt SECOND: Cartin VOTE: 6 -0 -0
20 minutes
1. A request for the review of a variance from Section 12- 7H -15, Landscaping and Site
Development, Vail Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code, to allow
for deviations from the minimum landscaping area requirements, located at 610 West Lionshead
Circle (Landmark) /Lot 1, Block 1, Vail Lionshead Filing 3, and setting for the details in regard
thereto. (PEC110026)
Applicant: Landmark Condominium Association, represented by Pierce Architects
Planner: Bill Gibson
ACTION: Approved, with conditions
MOTION: Cartin SECOND: Hopkins VOTE: 5 -0 -1 (Pierce recused)
1. This variance approval is contingent upon the applicant obtaining Town of Vail
approval of the associated design review application.
Bill Gibson made a presentation per the Staff memorandum.
The applicant's representative, Tyson Dearduff, Pierce Architects, made himself available for
questions.
Commissioner Rediker asked what the difference was between the old materials and proposed
materials on top of the garage.
Dearduff responded that the change in building code is what affected the ability to place
materials on top of the garage. He stated the original design changed, and thus, the ability to
use soil and grass on top of the garage was diminished.
Commissioner Rediker asked if the code change was anticipated.
Dearduff responded that the code change was not taken into consideration. He stated that the
previous landscaping allowed access to the adjacent parking lot, but the construction of the First
Chair project on that property has changed the landscaping needs for the Landmark.
Page 1
6/7/2011
3 -2 -1
Commissioner Cartin asked if the deck is heated. Dearduff responded that the deck is not
heated.
Cartin asked where the snow storage is located. Geoff Wright, property manager, stated that
while the deck is not snowmelt heated, it is warm enough from the garage below to melt some
snow. The snow storage is otherwise located adjacent to the building.
Commissioner Hopkins asked what material will be used on the deck. Dearduff responded that a
EPDM membrane surface will be applied.
Commissioner Pratt asked if snow buildup occurs on site. Geoff Wright responded that yes,
build up does occur.
The Commissioners did not have any further comment.
There was no public comment.
5 minutes
2. A request for the review of an exterior alteration, pursuant to Section 12 -7C -5, Exterior
Alterations or Modifications, Vail Town Code, to allow for the alteration of an existing building
which adds enclosed floor area (elevator), located at 124 Willow Bridge Road (Building A, Village
Center Condominiums)/ Lot K, Block 5E, Vail Village Filing 1, and setting details in regards
thereto. (PEC110025)
Applicant: Village Center Condominium Assoc., represented by K.H. Webb Architects
Planner: Rachel Dimond
ACTION: Table to June 13, 2011
MOTION: Cartin SECOND: Pratt VOTE: 6 -0 -0
5 minutes
3. A request for a recommendation to the Vail Town Council for prescribed regulations
amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, for corrections to
Section 12 -6F -3, Conditional Uses, Vail Town Code, to allow communications antennas and
appurtenant equipment as a conditional use in the Low Density Multiple Family Districts; and for
prescribed regulations amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code,
for corrections to Section 12 -6E -2, Permitted Uses; Section 12 -6F -2, Permitted Uses; Section
12 -6G -2, Permitted Uses; and Section 12 -13 -4, Requirements by Employee Housing Unit (EHU)
Type, Vail Town Code, to allow Type III Employee Housing Units (EHUs) as a permitted use in
the Residential Cluster (RC), Low Density Multiple Family (LDMF), and Medium Density Multiple
Family (MDMF) Districts, and setting forth details in regard thereto. (PEC110023)
Applicant: Town of Vail
Planner: Rachel Dimond
ACTION: Table to June 13, 2011
MOTION: Cartin SECOND: Pratt VOTE: 6 -0 -0
5 minutes
4. A request for the review of an appeal, pursuant to Section 12 -3 -3, Appeals, Vail Town Code, of
the Town of Vail Administrator's interpretation of Chapter 12 -15, Gross Residential Floor Area
(GRFA), Vail Town Code, related to the calculation of gross residential floor area on the lowest
level of a structure that contains a garage, and setting forth details in regard thereto.
Applicant: Kathy Langenwalter, Peel / Langenwalter Architects
Planner: Bill Gibson
ACTION: Table to June 13, 2011
MOTION: Cartin SECOND: Pratt VOTE: 6 -0 -0
Page 2
6/7/2011
3 -2 -2
5. Approval of May 9, 2011 minutes
MOTION: Pratt SECOND: Schneidman VOTE: 6 -0 -0
6. Information Update
7. Adjournment
MOTION: Cartin SECOND: Rediker VOTE: 5 -0 -0 (Pierce absent)
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479 -2138 for additional
information.
Sign language interpretation is available upon request with 24 -hour notification. Please call (970)
479 -2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published May 20, 2011, in the Vail Daily.
Page 3
6/7/2011
3 -2 -3
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
OVA June 1, 2011
Council Chambers
nL 75 South Frontage Road West - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Tom DuBois None
Pete Dunning
Brian Gillette
Rollie Kjesbo
Libby Maio
PROJECT ORIENTATION 1:30pm
SITE VISITS
1. Sitzmark at Vail — 183 Gore Creek Drive
2. Marsico Residence — 362 Mill Creek Circle
3. Red Sandstone Park — 715 North Frontage Road
4. The Hamlet — 2014 West Gore Creek Drive
MAIN AGENDA 3:OOpm
1. Red Sandstone Park DRB110148 / 15 min Bill
Final review of new construction (playground and parking)
715 North Frontage Road /Lot 9, Block 2, Vail Potato Patch and
725 North Frontage Road West/Tract C, Vail Potato Patch Filing 2
Applicant: Town of Vail, represented by Greg Barrie
ACTION: Table to June 15, 2011
MOTION: Maio SECOND: Kjesbo VOTE: 5 -0 -0
2. Hamlet Association DRB110158 / 5 minutes Rachel
Final review of minor exterior alteration (repaint)
2014 West Gore Creek Drive /Lots 41 -43, Vail Village West Filing 2
Applicant: Hamlet Association, represented by Jay Nobrega
ACTION: Approved
MOTION: Kjesbo SECOND: Kjesbo VOTE: 5 -0 -0
3. Joe's Deli DRB110179 / 5 minutes Rachel
Final review of a sign (menu box, special board)
288 Bridge Street/Lot D, Block 5A, Vail Village Filing 1
Applicant: Joe's Deli, represented by Joseph Joyce
ACTION: Tabled to June 15, 2011
MOTION: Maio SECOND: Kjesbo VOTE: 5 -0 -0
4. Sitzmark at Vail DRB110139 / 15 min Rachel
Final review of minor exterior alteration (commercial facade)
183 Gore Creek Drive /Lot A, Block 5B, Vail Village Filing 1
Applicant: Sitzmark at Vail, Inc., represented by Mark Donaldson
ACTION: Approved with a condition
MOTION: Kjesbo SECOND: DuBois VOTE: 4 -1 -0 (Maio opposed)
CONDITION:
1. Prior to the issuance of a temporary certificate of occupancy, the applicant shall paint the
decorative raised wood panels above the windows on the south facade with the approved field
colors as noted on the approved plans.
6/7/20 11 Page 1
3 -3 -I
5. Marsico Residence DRB110154 / 15 minutes Rachel
Final review of minor exterior alteration (fence)
362 Mill Creek Circle /Lot 9, Block 1, Vail Village Filing 1
Applicant: Cydney Marsico, represented by Chas Bernhardt
ACTION: Denied
MOTION: Kjesbo SECOND: Gillette VOTE: 5 -0 -0
STAFF APPROVALS
Jadlos Residence DRB110048 Bill
Final review of changes to approved plans (new family room)
2810 Aspen Court/Lot 13, Block 4, Vail Village Filing 11
Applicant: Ted & Pam Jadlos, represented by KH Webb Architects
Moore Residence DRB110074 Bill
Final review of an addition (bedrooms and office)
1916 West Gore Creek Drive /Lot 47, Vail Village West Filing 2
Applicant: Tim Moore, represented by David Burns
115 Company DRB110077 Bill
Final review of changes to approved plans (deck, windows, hot tub)
115 Forest Road /Lot 30, Block 7, Vail Village Filing 1
Applicant: 115 Company, represented by Terry Bond
Lanphere residence DRB110110 Rachel
Final review of an addition (crawlspace)
770 Potato Patch Drive Unit 6 /1-ot 6, Block 2, Vail Potato Patch
Applicant: Donald Lanphere, represented by Jeffrey Manley
Angelo Residence DRB110117 Bill
Final review of changes to approved plans (landscaping)
352 East Meadow Drive (Vail Mountain Lodge)/Tract B, Block 5, Vail Village Filing 1
Applicant: John Angelo, represented by George Shaeffer Construction
Smith Residence DRB110127 Bill
Final review of changes to approved plans (landscaping, driveway, spa)
333 Beaver Dam Road /Lot 41, Block 7, Vail Village Filing 1
Applicant: Paul Smith, represented by Terrill Samura
Vail Spa Condominiums DRB110129 Rachel
Final review of changes to approved plans (entry, trash enclosure)
710 West Lionshead Circle /Lot 1, Block 2, Vail Lionshead Filing 3
Applicant: Vail Spa Condominiums Homeowners Association, represented by Michael Current
Pope Residence DRB110138 Warren
Final review of minor exterior alteration (roof, garage doors)
2620 Bald Mountain Road West Unit/Lot 31, Block 3, Vail Village Filing 13
Applicant: Steven and Carolyn Woodward Pope
Buffehr Creek Park DRB110141 Warren
Final review of a minor exterior alteration (fence)
1953 North Frontage Road West/Lot 40, Buffehr Creek Subdivision
Applicant: Town of Vail, represented by Gregg Barrie
6/7/201 Page 2
3 -3 -2
Lapin Residence DRB110142 Bill
Final review of a minor exterior alteration (driveway)
212 West Meadow Drive /Lot 6, Vail Village Filing 2
Applicant: Mery Lapin, represented by Berglund Architects
Pacharan LLC DRB110143 Rachel
Final review of an addition (enclose deck)
1169 Sandstone Drive /Lot 4, Block 1, Lions Ridge Subdivision Filing 1
Applicant: Pacharan LLC represented by HW Builders
Vail Golf Course DRB110144 Rachel
Final review of a minor exterior alteration (landscaping)
75 South Frontage Road /Unplatted
Applicant: Vail Recreation District, represented by Scott O'Connell
1456 Vail LLC DRB110147 Bill
Final review of changes to approved plans (grading and elevations)
1456 Westhaven Circle /Lot 3, Glen Lyon Subdivision
Applicant: 1456 Vail LLC (Jaffe), represented by Kurt A. Segerberg
Stevinson Residence DRB110152 Warren
Final review of changes to approved plans (lighting)
4800 Meadow Drive Unit 3 /Unplatted
Applicant: Paul Stevinson, represented by Julie Spinnato
Azcarraga Residence DRB110155 Bill
Final review of a minor exterior alteration (elevator, windows)
4768 Meadow Drive /Lot 1, Block 7, Bighorn Subdivision 5 th Addition
Applicant: Rodger Azcarraga, represented by Miramonte Architects
Nancy Adam DRB110156 Rachel
Final review of a sign application (business identification)
12 Vail Road Suite C4 (Vail Gateway) /Lot N, Block 5D, Vail Village Filing 1
Applicant: Nancy Adam
Solar Vail DRB110157 Bill
Final review of minor exterior alteration (reroof)
501 North Frontage Road West/Lot 813, Block 2, Vail Potato Patch
Applicant: Sonnenalp Properties Inc.
Gomez Residence DRB110159 Rachel
Final review of changes to approved plans (deck)
2430 Chamonix Road /Lot 12, Block B, Vail das Schone Filing 1
Applicant: ICELUX, LLC, represented by Nedbo Construction
Rosenbach Residence DRB110160 Bill
Final review of a minor exterior alteration (landscaping)
107 Rockledge Road /Lot 4, Block 7, Vail Village Filing 1
Applicant: Gary & Susan Rosenbach, represented by Kathy Aalto
Town of Vail DRB110161 Warren
Final review of a minor exterior alteration (landscaping)
75 South Frontage Road (Middle Creek) /Unplatted
Applicant: Town of Vail, represented by Gregg Barrie
6/7/201 Page 3
3 -3 -3
Willis Residence DRB110162 Rachel
Final review of a minor exterior alteration (door)
2763 Kinnikinnick Road /Lot 1B, Block 4, Vail Intermountain
Applicant: Ken Willis
Sterling Resources, LLC DRB110163 Rachel
Final review of a minor exterior alteration (repaint, deck)
2568 Arosa Drive /Lot 4, Block C, Vail das Schone Filing 1
Applicant: Sterling Resources LLC, represented by Betty Ann Maline
YaRusso Residence DRB110164 Tom
Final review of a minor exterior alteration (landscaping)
5139 Gore Circle /Lot 2, Block 7, Bighorn Subdivision 5 th Addition
Applicant: Ralph YaRusso, represented by Joshua Hubacher
Holiday Inn Vail DRB110165 Bill
Final review of minor exterior alteration (reroof)
2211 N Frontage Road /Lot 1, Vail Das Schone Filing 3
Applicant: Holiday Inn Vail, represented by Jason Yeash
Burton Residence DRB110167 Bill
Final review of a minor exterior alteration (door, windows)
2079 Chamonix Lane Unit 2 /1-ot 14 -1, Vail Heights
Applicant: David & Helen Burton, represented by No Bull Repair & Remodeling
Carbo/Wagner residence DRB110168 Rachel
Final review of minor exterior alteration (reroof)
4899 Meadow Drive Unit Blot 13, Block 5, /Bighorn 5 th Addition
Applicant: Jorge Carbo /Robin Wagner, represented by G &G Roofing
Vail Corp DRB110170 Rachel
Final review of changes to approved plans (walkway)
560 East Lionshead Circle /Lot 2, Lionshead Filing 6
Applicant: Vail Corp, represented by Jeff Dashiell
Tyrolean DRB110171 Rachel
Final review of a minor exterior alteration (restain)
400 East Meadow Drive /Part of Tract B, Block 5, Vail Village Filing 1
Applicant: Tyrolean Condominium Association, represented by Tom Saalfeld
Shue Residence DRB110172 Rachel
Final review of an addition (dining room)
4660 Racquet Club Drive Unit J3 (Vail Racquet Club) /Unplatted
Applicant: Bob & Mary Shue, represented by No Bull Repair & Remodeling
Town of Vail DRB110174 Bill
Final review of a sign application (construction sign)
395 South Frontage Road /Lot 1, Block 2, Vail Lionshead Filing 1
Applicant: Town of Vail, represented by John Halloran, RA Nelson
Smith Residence DRB110175 Tom
Final review of a minor exterior alteration (landscaping)
333 Beaver Dam Road /Lot 41, Block 7, Vail Village Filing 1
Applicant: Paul Smith, represented by Don Horst
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3 -3 -4
Vail Racquet Club DRB110178 Rachel
Final review of a minor exterior alteration (paving)
4610 & 4620 Racquet Club Drive /Unplatted
Applicant: Racquet Club Owners Association, represented by Steve Loftus
Angelo Residence DRB110181 Bill
Final review of a minor exterior alteration (ac unit)
352 East Meadow Drive (Vail Mountain Lodge)/Tract B, Block 5, Vail Village Filing 1
Applicant: John & Judith Angelo, represented by Mauriello Planning Group
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479 -2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356,
Telephone for the Hearing Impaired, for information.
6/7/201 Page 5
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K �
TOWN OF VA1 0
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 7, 2011
ITEM /TOPIC: Discussion of local purchasing preference policies.
PRESENTER(S): Judy Camp
ACTION REQUESTED OF COUNCIL: Discuss material provided on local purchasing
preferences and provide direction to staff.
BACKGROUND: On April 5, staff presented information on local purchasing preferences.
Council directed staff to return with more information and answers to some specific questions.
The attached memo provides the additional information.
STAFF RECOMMENDATION: Based on the research and analysis provided on April 5 and in
the attached memo, staff does not recommend implementation of a local purchasing
preference. Instead, we recommend 1.) continuing the current policy of obtaining the best
value for taxpayer dollars through competitive bidding processes and 2.) continuing to support
local businesses and the local economy through spending on contributions, marketing and
special events as well as public services and facilities.
ATTACHMENTS:
Memo
6/7/2011
t°
TOWN OF VAIL ,2
Memorandum
TO: Vail Town Council
FROM: Finance Department
DATE: June 2, 2011
SUBJECT: Local Purchasing Preference
I. SUMMARY
On April 5, 2011, staff presented research on providing preference to local vendors and /or
contractors. Council directed staff to continue to explore local preferences and raised the
following questions:
1. Has anyone been sued over local preferences?
2. The sample policies provided by staff on April 5 were all Colorado entities. What is the
practice in other states regarding local purchasing preference?
3. If we adopt a local preference, how should we define local? How would subcontractors
treated?
4. What staffing and administration would be required to implement a local purchasing
policy?
5. What are the unintended consequences of a local purchasing preference?
II. STAFF RESPONSE
1. Has anyone been sued over local preferences?
Yes, there have been legal challenges over the constitutionality of local preference policies,
although the governing entity has generally prevailed especially when there is a reasonable case
that providing a preference achieves a public purpose such as expanding the local economy. A
summary of a report issued by the Institute for Local Self- Reliance regarding constitutional
challenges is included in Attachment A.
For the town, a greater risk of exposure to a lawsuit is if the government acts outside of its
authority or does not act in accordance with the town code. The Vail Town Code, Title 2,
Chapter 3, Public Improvement Construction Contract Awarding (Attachment B) addresses
competitive bidding for construction contracts greater than $50,000, specifying "All contracts
shall be let to the lowest responsible bidder after public advertisement ", where the term
responsible is generally understood to mean the bid is correct and submitted on time; the bidder
meets the administrative terms of a contract such as addenda acknowledgements, bid and
performance bonds, insurance, etc.; and they have the skills and experience to perform the work
as described. There is currently no provision to award a construction contract to a local business
who is not the lowest responsible bidder. If Council determines a local preference should be
provided, the Town Code should be amended by ordinance to provide the authority to make such
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awards. It should be noted that competitive bidding is not required by ordinance for technical or
professional services such as design costs or legal.
2. The sample policies provided by staff on April 5 were all Colorado entities. What is
the practice in other states regarding local purchasing preferences?
The Virginia Department of General Services posts a comprehensive list of preferences offered
by each state on their website. A copy is not included with this memo due to the length of the
document (22 pages). Observations from the list are as follows:
• Approximately half of the states provide a percentage preference of some kind.
• Many of the preferences are very limited in their application and seem to address a
specific industry or economic issue in their state. Examples include:
• Alaska — 15% to bidders offering services through a state sponsored training
and employment program
• Arkansas — 15% preference to private industry located within the State of
Arkansas employing Arkansas taxpayers over bids submitted by out -of -state
penal institutions employing convict labor.
• California — 1 % to 5% Target Area Preference to bidders who agree to hire
persons living within a targeted employment area or enterprise zone and for work
performed in a local agency military base recovery area
• Illinois and Virginia — 10% and 4 %, respectively for the cost of coal mined in the
state
• Louisiana — 7% for domesticated catfish processed in Louisiana
• New Mexico — 5% for telecommunications relay systems that will enable
impaired individuals to communicate with unimpaired individuals
• Pennsylvania — all cities and townships are required to give 5% preference to
products manufactured in Allentown or by entities headquartered in Allentown.
• The amount of preference ranges from 1 % to 15 %, sometimes with a sliding scale based
on the percentage of the product manufactured within the state.
• In addition to in -state businesses, preference is given by some states to small
businesses, recycled products, and minority owned businesses.
• Many of the preferences appear difficult to administer; however, most states have a
government services division or other procurement agency to provide administration of
their policies.
In the State of Colorado, House Bill 11 -1142, which would have required state agencies to
consider the economic impact of responses to state procurement contract solicitation as a
component of awarding the contract, was recently postponed indefinitely.
Summary information and samples of local preference policies from municipalities outside of
Colorado are included in Attachment C.
3. If we adopt a local preference, how should we define local? How would
subcontractors be treated?
The definition of local should reflect Council's objective for the program. Simple definitions tied
to specific, measurable criteria are easiest to administer and least likely to lead to controversy.
For example, if the objective of the program is to increase economic vitality in Vail, the local
definition may be as simple as "Vail business license holders ". If the objective is to increase
economic activity in Eagle County or the Vail area, the definition should be broader and will
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require a more complicated set of criteria to determine eligibility since there is no Eagle County
or "Vail area" equivalent of a business license.
Sample language for a Vail local preference -
Local business is defined as a current Vail business license holder who is not delinquent in any
tax or other payment or filing obligation to the town.
Note: For construction projects, this is a very limiting definition since very few general contactors
have a physical location within the town.
Sample language for a Vail area local preference —
Local business is defined as a current Vail business license holder who is not delinquent in any
tax or other payment or filing obligation to the town. Secondary preference may be given to
businesses operating within a 60 -mile radius of the town that are also current on any payments
or filing obligations they may have with the town.
Sample language for an Eagle County preference —
Local business is defined as a current Vail business license holder who is not delinquent in any
tax or other payment or filing obligation to the town. Secondary preference may be given to
businesses operating in Eagle County that are also current on any payments or filing obligations
they may have with the town.
If Council's objective is to keep local wages recirculating through the economy, subcontractors
are an important consideration since most labor is provided through subcontractors, not the
general contractor. A specified percentage of local subcontractors could be required in addition
to and /or in lieu of the general contractor. This option may limit the general contractor's ability to
choose the subcontractors he feels are best qualified to fulfill the requirements of the contract.
Applying the local definition to multiple layers of a contact also further complicates the
administration and verification process for both the general contractor and the town. Often a
general contractor's bid is based on firm bids from subcontractors before it is submitted and so, it
is important to specify in the town's request for bids if there is a requirement for using local sub.
Some general contractors may be discouraged from bidding if they are required to take the
additional steps to verify local status of subs. Regardless of the residency of subcontractors and
their employees, they will be working in town for the duration of a construction contract.
Attachment D shows how several other communities define local.
4. What staffing and administration would be required to implement a local
purchasing preference?
Staff estimates approximately 80 hours of additional staff, council, and attorney's time to
establish the local preference for one -time direct staff costs of around $6,500 plus annual direct
staff costs of approximately $20,000 to track and administer the program. An estimated
$100,000 to $130,000 in additional payments to local construction contractors could be
expected. Annual estimates are based on volume of capital projects in 2010.
Establishment of a local purchasing preference should be codified through a duly adopted
ordinance clearly communicated to the public and reiterated to potential suppliers and
contractors any time a bid request is issued. Once Council confirms the public policy objective,
definition of local, and other details, staff and the Town Attorney would draft an ordinance for you
to adopt. The new policy would be initially communicated through a press release, the weekly
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TOV news blast, and posting on the website. Construction contract specifications would also be
rewritten detailing how contracts will be awarded and the new specifications reviewed and
approved by the Town Attorney. Estimated staff and Council time for implementation is
approximately 80 hours and approximately $6,500 of direct staff costs. This estimate assumes
an in -house tracking system is developed without the need to spend money with a consultant.
Ongoing administration is difficult to estimate and will depend on the definition of local as well as
which purchases are covered by the preference policy. In most organizations, enforcement of
the local preference is a role of the purchasing department. Since the town does not have
centralized purchasing, each department will be responsible for understanding and applying the
local preference policy.
All bid requests and requests for proposal will require additional language specifying the
preference to be given locals. Documentation will be also required from bidders to determine
they are local. If the simple definition of "Vail business license holder" is used, a copy of the
current license attached to the bid should suffice. However, if the definition is broader or the
local requirement extends to the subcontractors, the documentation and verification become
more onerous.
Review and awarding of the bid will also require more staff time since a new element is added to
the award process with additional analysis required to determine if a local bidder is eligible for a
preference and how much the preference should be. If the bid requires value engineering, as the
LionsHead Transit Welcome Center did, the determination becomes more complicated.
Finally, a tracking system and metrics will be necessary to ensure locals are getting the
preference as intended. The simplest metrics would be the number of awards made and the
dollar volume of business done with "local businesses ". Two comparisons could be made —
number of contracts and amount awarded to local business as compared with total contracts or
amounts awarded and /or increases in number and amounts awarded to locals. It should be
noted, our current systems do not track any metrics related to local vendors. Staff could develop
an internal tracking system based on excel spreadsheets or possibly contract with our financial
systems provider, H T E, to develop tracking reports. Staff time and costs to develop a tracking
system are included in the one -time estimate above.
Ongoing direct staff costs to administer a local preference program are approximately $20,000
annually. It is anticipated the administration would be disbursed among current staff.
5. What are the unintended consequences of a local purchasing preference?
Reduced competition — Competitive bidding processes are used to insure organizations get the
best quality goods and services to meet their needs at the lowest price. When preference is
given to one class of bidder over another, competition is reduced and the bidding process is
compromised. Reduced competition also leads to increased costs.
Increase in costs - Finance staff has reviewed 2010 expenditures and estimates capital projects
could have cost $100,000 to $130,000 more (around 1 %) if the town had a 5% local preference
capped at $5,000. A preference policy would also impact annual operating expenditures, but not
in the same proportion since many operating expenditures such as employee costs, utilities, and
insurance premiums do not lend themselves to such a policy. As noted above, staff time valued
at an estimated $20,000 would also be diverted to administration of the program annually based
on capital projects alone.
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Mixed messages to staff and the community — Current practices are to provide the best value,
i.e., highest quality at lowest cost, in all goods and services paid with taxpayer dollars. Having a
sustainable budget and reducing costs are a priority in the 2011 work plan. Paying more than
what is necessary based on the lowest responsible bid appears to be in conflict with this
direction.
Lack of qualified bidders and loss of good reliable suppliers — For large or complex projects, the
cost of preparing a bid can be tens of thousands of dollars. Some well - qualified non -local
businesses may chose not to incur the time and expense of putting together a proposal knowing
their low bid may lose the award to a higher local bid. Some of our most reliable contractors and
suppliers with whom we have very good relationships may fall into this category. If there are no
interested or qualified local businesses, there may be no bids at all for a specific project the town
needs to have done. Also, as the economy improves, the best contractors and suppliers will
choose to bid on projects with the fewest hurdles and the best relationships.
Perception that it is difficult to do business with the Town of Vail — Even local businesses who
have a financial incentive will be required to submit verification of their local status and possibly
that of their subcontractors, creating an additional requirement in the bidding process.
III. STAFF RECOMMENDATION
Staff does not recommend implementation of a local purchase preference. Instead, we
recommend continuing our current policy of obtaining the best value for taxpayer dollars through
competitive bidding processes.
In addition, staff recommends continuing the following programs and practices which support
local businesses and increase economic vitality:
• "Buy locally" for purchases not requiring a competitive bid (generally under $5,000)
• Use Vail caterers and /or facilities for town meetings and events and Vail businesses for
employee service and recognition awards
• Maintain long- standing local relationships with vendors who have consistently provided
excellent service and will work with us on price
• Provide every opportunity to local businesses to submit bids or respond to requests for
proposal through notification that a bid process is underway and /or by contacting local
businesses when verbal bids are obtained.
• Encourage contractors to use local subcontractors
• Provide cash and in -kind support to town -wide marketing and special events, including
$1.2 million of contribution, marketing, and special events dollars distributed to Eagle
County organizations annually
• Provide public facilities including the Donovan Pavilion, Dobson Ice Arena, Vail Golf
Course, and Ford Park and Amphitheater which serve as event venues bringing guests
into town
• Provide public services for our guests including parking, free bus service, information
center staffing, volunteer host program, etc.
IV. ATTACHMENTS
Attachment A — Lawsuits Related to Local Preferences
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Attachment B — Vail Town Code — Public improvement Construction Contract Awards
Attachment C - Preferences Offered in Other States
Attachment D — Sample Definitions of "Local"
Attachment E — Staff Memo Dated March 31, 2011
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Vail Town Council Attachment A
Lawsuits Related to Local Preference Policies
From the Institute for Local Self- Reliance website
"The constitutionality of state and /or local governments favoring local businesses in their
procurement practices has been challenged in the courts. Out -of -state companies argue that
such favoritism conflicts with the Commerce Clause of the Constitution (Article 1, §8), as well as
the equal protection and due process clauses of the 14th Amendment. But courts have generally
upheld local preference statutes. This is especially true if the state or city can make a reasonable
case that the statutes will achieve a legitimate state or local interest (e.g., expanding the local
economy). One case, for example, involved a South Carolina policy that allowed in -state firms to
be awarded a contract even if their bid price was 5 percent higher. Smith Setzer & Sons, a
manufacturer of reinforced concrete pipes headquartered in North Carolina, was the
lowest bidder on many South Carolina contracts that were awarded to in -state companies
because of the preference statute. The company sued. The Fourth Circuit Court of Appeals
concluded that states could discriminate in favor of local or in -state firms when they act as
"market participants" — that is, when they themselves were the customers. In this case, in
reviewing the statute the "legislation is presumed to be valid and will be sustained if the
classification drawn by the statute is rationally related to a legitimate state interest." The Court
went on to note, "rules stating a preference that such (tax) monies (generated from the citizens of
the state) be recycled within the local economy, either through the purchase of locally - produced
products or through purchases from local vendors, rather than funneled out of state, reflect
legitimate state concerns." And it pointed to an econometric study done by the state showing that
although South Carolina could save $50,000 by purchasing Smith Seltzer's product, the state's
economy would suffer an overall economic loss (in terms of lost jobs, tax revenue, etc.) of $2.1
million if it did so."
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Vail Town Council Attachment B
Vail Town Code
Chapter 3
PUBLIC IMPROVEMENT CONSTRUCTION CONTRACT
AWARDING
2 -3 -1: CONTRACT REQUIRED:
2 -3 -2: LOWEST BIDDER:
2 -3 -3: REJECTION OF BIDS:
2 -3 -4: BIDS NOT REQUIRED FOR CERTAIN SERVICES:
2 -3 -5: NEGOTIATED CONTRACT:
2 -3 -6: SIGNATURE AND ATTESTATION:
2 -3 -1: CONTRACT REQUIRED:
All work done by the Town in the construction of works of public improvement of every kind shall be
constructed by independent contracts and all contracts shall be let by the Town Manager with the
approval and direction of the Town Council. (Ord. 8(1976) § 1)
2 -3 -2: LOWEST BIDDER:
All contracts shall be let to the lowest responsible bidder after public advertisement. (Ord. 8(1976)
§ 1(a))
2 -3 -3: REJECTION OF BIDS:
A. Justification: If after advertisement, it is determined by the Town Council that the bids are too high,
the lowest bidder was not reliable or responsible, or that the proposed improvements could be
made for less by the Town's own employees or by negotiated contract, the Town Council may
reject all the bids and direct:
1. That the project be put out again for bid when the conditions are deemed more favorable;
2. That the project be completed by the Town and its forces; or
3. That the Town Manager attempt to negotiate a contract that may be more favorable to the
Town.
B. Inform Bidders: In all advertisements, the right shall be reserved to reject any or all bids, and upon
rejecting all bids, other bids may be advertised for or negotiations entered for the contract. (Ord.
8(1976) § 1(b))
2 -3 -4: BIDS NOT REQUIRED FOR CERTAIN SERVICES:
The Town is not required to advertise and receive bids for technical, professional or incidental
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assistance, and the Town Manager shall have the authority to provide said services for the Town.
(Ord. 8(1976) § 1(c))
2 -3 -5: NEGOTIATED CONTRACT:
The Town Manager shall have the right to enter into negotiations for a contract to construct a
particular local improvement or to perform work thereon without submitting it for bid and without
obtaining the previous approval of the Town Council if the value of the contract is not greater than fifty
thousand dollars ($50,000.00). The Town Manager shall have the right to enter into negotiations for a
contract to construct a particular local improvement or to perform work thereon without submitting it
for bid with the prior approval of the Town Council if the value of the contract is greater than fifty
thousand dollars ($50,000.00). (Ord. 34(1991) § 1: Ord. 8(1976) § 1(d))
2 -3 -6: SIGNATURE AND ATTESTATION:
Unless otherwise directed, all contracts with the Town shall be signed by the Town Manager and
attested to by the Town Clerk. (Ord. 8(1976) § 1(e))
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Vail Town Council Attachment C
Preferences Offered in Other States
Excerpts from the Institute for Local Self- Reliance website
When making procurement decisions, many cities and states give preference to local businesses
as a means to nurture small businesses and local economies. A 2007 survey by the National
Association of State Purchasing Officials, found that 26 states have preferences for in -state
bidders or products grown or manufactured in- state. These policies may apply broadly or only to
certain types of goods and services or in certain situations. They may be absolute preferences
or, more commonly, percentage preferences (i.e., if a bid from a local business is within a certain
percentage of the lowest non -local bid, usually 5 percent but as high as 15 percent, then the
contract goes to the local business). Seven states have a preference for both local and small
businesses.
Dozens of cities and towns have also adopted local business purchasing preferences.
Internationally, the Government of Western Australia has a Buy Local policy.
Some 35 states have enacted "reciprocal laws." These require public contracting agencies, in
determining the lowest responsible bidder, to add a percent increase to each out -of -state bidder's
bid price equal to the percent of preference given to local bidders in the bidder's home state.
Thus, if the low bidder is from a state that grants a 10 percent preference to its own in -state
bidders, the procurement agency must add 10 percent to that bidder's price when evaluating the
bid.
Sample Local Preferences
Local Purchasing Preferences - San Jose, CA
San Jose grants local small businesses (those with 35 or fewer employees) a 5% price
preference in the awarding of city contracts. For services provided through a request -for-
proposal process, local small businesses receive a 10% point advantage. (Local businesses of
all sizes also receive a 2.5% preference, but the city defines a "local" business as any business
with a location in Santa Clara County.)
Local Purchasing Preferences - Madison, WI
On purchases over $5,000, the city of Madison, Wisconsin, grants local businesses a 1% price
preference on bids and a 5% point preference on RFPs (request for proposal). To qualify as
"local," a business must meet at least two of three criteria involving the portion of its employees
working at facilities in the local area (at least 50 %), portion of ownership vested with local
residents (at least 50 %), and portion of sourcing within the local area (at least 15 %). Businesses
are ranked based on these factors so that some may be listed as more local than others. (On
purchases under $5,000, city staff are encouraged, but not required, to buy local.)
Local Purchasing Preferences - Los Angeles
On contracts of $100,000 or less, the city of Los Angeles grants a 10% preference to small, local
businesses. A small, local business is defined as one that is independently owned and operated,
located in the county of Los Angeles, and not "dominant in its field of operations." Los Angeles
County also grants small, local businesses a 5% preference on county contracts.
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Local Purchasing Preferences - Ketchikan, AK
Ketchikan provides a 10% preference for local businesses on bids valued at up to $100,000 and
a 7% preference on those between $100,000 and $200,000. No preference is awarded on
contracts above that amount.
Local Purchasing Preferences - Columbus, OH
Columbus grants a 5% preference to local businesses for the procurement of supplies valued at
$20,000 or less, other than construction and professional services, and a 1 % preference to local
businesses otherwise.
Local Purchasing Preferences - Albuquerque, NM
Albuquerque provides a 5% preference to local businesses and small businesses (under 20
employees).
Local Purchasing Preferences - Western Australia
Note: In 2008, the Australia- United States Free Trade Agreement (AUSFTA) caused the
Government of Western Australia to substantially amend its Buy Local Policy to eliminate the
preference for regionally produced goods over U.S. exports. In 2006/2007, the last year in which
the policy was fully active, local businesses accounted for 87% of the total value of purchases
made by Western Australian government agencies.
Local Purchasing Preferences - Alaska
Alaska provides a 5% preference for local businesses and a 3 -7% preference for products
partially or entirely manufactured in the state
Local Purchasing Preferences - Indiana
Indiana grants a 15% preference to small, independent businesses, as defined below, and gives
all other local businesses a preference of 1 -5 %, depending on the size of the contract.
Local Purchasing Preferences - New Mexico
New Mexico provides a 5% preference for local businesses ( "resident businesses ") and local
manufacturers ( "resident manufacturers "). The state also has a preference for products with
recycled content.
Local Purchasing Preferences - West Virginia
West Virginia provides a 2.5% preference to local businesses ( "resident vendors "), as well as a
2.5% preference to nonresident vendors that employee at least 100 West Virginia residents and
whose workforce is comprised of at least 75% West Virginia residents.
Local Purchasing Preferences - Wyoming
Wyoming provides a 5% preference for local businesses bidding on any public works or public
building project and a 5% preference for any machinery, construction materials, food, or other
goods produced within the state, provided they are of equal or superior quality to out -of -state
goods.
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Vail Town Council Attachment D
Sample Definitions of "Local"
City of Alameda, California
Local business shall mean a business firm with fixed offices or locally taxable distribution points
within the boundaries of the City of Alameda which hold a current business license with an
Alameda business address which is not a post office box.
City of Brighton, Colorado
A business located within the corporate limits of the City of Brighton must operate a business
inside the City limits that is on the City property tax rolls or must lease or rent a property for their
business which is on the property tax rolls of the City, and which has a current city business
license and is collecting and remitting sales tax for the City, if applicable.
City of Madison, Wisconsin
To qualify as "local," a business must meet at least two of three criteria involving the portion of its
employees working at facilities in the local area (at least 50 %), portion of ownership vested with
local residents (at least 50 %), and portion of sourcing within the local area (at least 15 %).
City of San Jose, California
The definition of a "Local Business Enterprise" (LBE) requires two elements:
• Having a current San Jose business tax certificate; and
• Having an office with at least one employee operating legally within the City of San Jose
Frisco, Colorado
"Local bidder" is defined as any person, partnership, limited liability company, corporation or
association who has been a bona fide resident of Frisco, Summit County, Silverthorne, Dillon or
Breckenridge for one (1) year or more Immediately prior to submitting a bid.
Town of Snowmass Village, Colorado
Local business is defined as a business within Snowmass Village that has an unrevoked Town
business /sales tax license, a physical location with at least one employee operating legally within
the Town of Snowmass Village city limits and is not delinquent in any payment or filing obligation
to the Town. Secondary preference may be given to businesses within the Roaring Fork Valley.
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Vail Town Council Attachment E
MEMORANDUM
To: Town Council
From: Judy Camp, Finance Director
Date: March 31, 2010
Subject: Local Purchasing Preference Policy
Background
Council has asked staff to research a policy of providing preference to local vendors when
awarding town contracts and /or making other purchases. Mayor Cleveland and I attended a
session on this topic at the 2010 Colorado Municipal League conference presented by Danielle
Hinz, Purchasing and Contracts Manager for the City of Longmont. Much of the information in
this memo and the attached "Questions and Answers" (Q &A) came from that presentation and
subsequent conversations with Ms. Hinz as well as Town of Vail staff.
Establishing a policy on whether and when to provide a preference to local businesses will
complement the town's purchasing processes. It is always good business practice to have a
policy in place before a decision is needed. A policy on local preference sets parameters
concerning local businesses and makes the purchasing process more objective and transparent
by providing specific guidelines. Whether to give preference or not and to whom is less
important, however, than having a clearly stated policy consistently applied.
The decision of whether to implement a local purchasing preference is clearly Town Council's.
Council's decision should be codified through a duly adopted ordinance clearly communicated to
the public and reiterated to potential suppliers and contractors any time a bid request is issued.
Benefits of a Local Preference Policy
One of the most commonly cited benefits, and the one that is the most applicable to the Town of
Vail, is that a local preference policy represents a commitment to local businesses and may
improve relationships with them.
The Town of Vail currently shows its commitment to in -town businesses in many important ways
including financial and in -kind support to town -wide marketing and special events as well as
providing public infrastructure, parking, bus service and much more to bring guests into town and
help them have a good experience while they are here. Although the town does not have a
formal written policy giving a financial preference to local vendors, directors and other staff who
make purchasing decisions not requiring a competitive bid generally "buy locally." For example,
Vail caterers and /or facilities are used for town meetings and events. Employee service and
recognition awards are given as gift certificates to Vail businesses. The public works department
uses the Vail Valley Ace Hardware as a vendor of choice whenever possible not only to keep the
business local, but because Ace will work with us on price by either giving the town a discount or
matching an advertised price from another vendor. At least $1.2 million of contribution,
marketing, and special events dollars are distributed to Eagle County organizations each year.
A local purchasing preference may encourage businesses to stay "local" or to relocate to a
community, possibly creating jobs, putting dollars into local economy, and increasing tax
dollars. For the Town of Vail, this may be less of a benefit considering the types of businesses
best suited for an in -town location — lodging, restaurants, and retail and the type of large
purchases we make -- construction, utilities, professional services, etc.
Town of Vail Page 13
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Downsides of a Local Preference Policy
The overriding downside of a local preference policy is that it conflicts with public purchasing
principles of equity, impartiality, open competition, and best values. Providing an incentive
to any class of suppliers, including locals, drives up costs and decreases competition. In some
cases, the best qualified bidders may refrain from responding to an RFP because they expect
the award to go to the local. Some communities have seen reciprocal action by other
communities, where a community without a preference policy will pay more to attract a contractor
from a community with one, resulting in increased costs for all. Increased risk of challenges to
the procurement process is also cited as a downside since providing preference conflicts with
good purchasing practices. The National Institute of Governmental Purchasing ( "NIGP ")
specifically opposes local preferences and practices as they are seen as an impediment
to cost - effective procurement of goods, services, and construction in a free enterprise
system. Federal procurement rules also prohibit "geographical preferences" from contracts
awarded under federal grant programs.
With existing guidelines and practices the town strives to get the best value through competitive
bidding for large projects and comparison shopping for smaller items. In many cases, local
vendors are the best value and are the chosen supplier for that reason. Providing a financial
preference will increase costs and reduce the competitive pricing we are striving to achieve
through our current processes.
Finally, even cities such as Longmont, who have large departments staffed with purchasing
professionals, cite increased administration and related costs as a downside. For the Town
of Vail, administration of any but the simplest policy would be a challenge given our de-
centralized purchasing practices.
Sample Policies
A more complete sample of policies implemented by other Colorado governments is included in
the Q & A's. The following have been reworded as samples that might be appropriate for the
Town of Vail depending on Council direction. Many governments provide a local preference only
on purchases less than $25,000 (or a lower amount) which are not subject to competitive
bidding.
Commitment to Local Business with No Monetary Preference
Based on the Town of Parker; definition of local to be added
The Town of Vail is committed to doing business locally whenever possible. Whenever products
and services subject to competition are available from local sources, it is the policy of the town to
ensure that those sources are provided with notice of the town's requirements, that they are
given every opportunity to compete on a fair and level playing field, and that they are awarded
the contract if all factors, including price, quality, terms, and delivery, are determined to be equal.
Whenever products and services not subject to competition are available from local sources and
these factors are comparable to outside suppliers', it is desired that purchases are made from
local sources. To maximize value for all taxpayers, no provision is made in these policies for a
monetary incentive to local businesses.
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Local Preference in Case of a Tie Bid
Based on State of Colorado; definition of local to be added
The Town of Vail employs preference for local bidders when there is a low, tie bid situation. This
procedure is suspended if it is inconsistent with a federal law and would result in denial of federal
funds.
Monetary Preference with a Cap
Based on City of Brighton; definition of local to be added
In those circumstances where a bid from a local business is as acceptable to the town as a bid of
other vendors, special consideration may be given to awarding the contract to the local business;
the consideration will be in the form of an incentive in the total bid amount up to 5% above the
lowest bid submitted, or a maximum of five thousand dollars ($5,000) per total bid.
Definition of Local
For any local preference policy, the definition of local is critical. A sample based on the
Snowmass Village follows:
Local business is defined as a business within the Town of Vail that has an unrevoked town
business license, a physical location with at least one employee operating legally within the town
limits and is not delinquent in any tax or other payment or filing obligation to the
town. Secondary preference may be given to businesses within a 60 mile radius of the town that
are also current on any payments or filing obligations they may have with the town.
Next Steps
Following Tuesday's discussion and Council direction, staff will return with additional information,
if needed, or an ordinance for your first reading. To draft an ordinance, staff will need direction
regarding the type of policy you would like to implement and the definition of local.
Town of Vail Page 15
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LOCAL PURCHASING PREFERENCE POLICIES
QUESTIONS AND ANSWERS
What is a local purchasing preference policy?
A local purchasing preference policy provides a defined level of "preference" to local businesses
when awarding contracts and /or making purchases. The preference is generally applied during
the vendor selection or request for proposal (RFP) process and is usually administered by the
Purchasing Department. (It should be noted the Town of Vail does not have a purchasing
department.)
When establishing a local purchasing preference, it is essential to clearly define each of the
following components:
• Definition of local
• Selection methods to which preference applies
• Type and amount of preference
• Cap on preference
• Exceptions
The O & A's later in this document address each of these items.
Has the Town of Vail adopted a policy to provide a local purchasing preference?
No, the town has not adopted such a policy. However, the town supports local businesses
through is current purchasing practices. Directors and other staff who make purchasing
decisions not requiring a competitive bid generally "buy locally ". For example, Vail caterers
and /or facilities are used for town events such as the annual community meeting and previous
holiday parties. Employee service awards and recognition awards are given as gift certificates to
Vail businesses. The public works uses Vail Valley Ace Hardware as a vendor of choice
whenever possible not only to keep the business local, but because Ace will work with us on
price by either giving the town a discount or matching an advertised price from another vendor.
At least $1.2 million of contribution, marketing, and special events dollars are distributed to Eagle
County organizations each year.
Where competitive bids are sought, the process is more rigorous and staff has less discretion to
award bids that are not based on the best value. Frequently, however, a local bidder will be
successful based on criteria set out in a request for proposals (RFP). For example, Viele
Construction, a Vail builder, was awarded the contract for the Arosa Drive duplex, our first
LEEDs designated employee housing unit. Viele was the successful bidder through an RFP and
completed the project on time and under budget using primarily local subcontractors. Another
example is a recent request for proposal (RFP) the town issued for a single source printer for
business cards, letterhead, envelopes, bookmarks and other miscellaneous supplies containing
the town's logo. Eight bids were received including four from Eagle County bidders, although
none were Vail -based businesses. An Eagle county business, The Old Gypsum Printer was
named as our sole source printer for logo supplies in 2011 based on low price, quality, and
delivery capabilities. In roadway construction projects, companies within a 45 -mile radius of Vail
are most competitive due to access to raw materials, mobilization and staging o equipment,
supplies, and tools. Similarly, local contractors do not pay worker per diems, which also help
them submit a lower bid.
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If the town adopted a local purchasing preference, how much more of the town's spending could
be placed with local vendors? Are there some categories to which it would not apply?
It is not possible to estimate how much more of the town's spending might go to local suppliers
because of a local preference policy. There are clearly some categories of spending that do not
lend themselves to local purchasing.
For example, projects receiving federal grant funding, such as the LionsHead Transit Center and
bus replacements, must follow competitive bidding processes and are prohibited from giving
preferences for any reason.
Employee salaries and most benefit costs are not categories which lend themselves to a process
with a local preference. Debt service payments also fall into this category.
In some cases of professional services, such as bond financing, economic planning and market
research, there are not likely to be local candidates with the skills, experience, and infrastructure
to provide the level of service we need. Information systems and software maintenance cannot
generally be purchased locally.
We currently apply a "buy local" philosophy to purchasing decisions not requiring a competitive
bid. For example, Vail caterers and /or facilities are used for town events such as the annual
community meeting and previously to holiday parties. Employee service awards and recognition
awards are given as gift certificates to Vail businesses. Public Works uses Vail Valley Ace
Hardware as a vendor of choice whenever possible not only to keep the business local, but
because Ace will work with us on price by either giving the town a discount or matching an
advertised price from another vendor.
Most contract services, including Donovan Pavilion and the visitor information centers, are Eagle
County based. Our janitorial service is based in Summit County with a Vail sales representative
and clearly the work is performed in Vail. The workers could live in Vail or Eagle County.
Whether this service is considered local would be subject to the definition used for "local"
discussed next.
Who is local?
"Local" is defined in terms of geographic scope as well as ownership. Examples of geographic
scope are: Vail; Eagle County; State of Colorado; within 60 miles of Vail; etc. For the town of
Vail, a geographic area defined in terms of distance may be more appropriate than one defined
in terms of municipal or county boundaries.
Ownership could be defined as the owners of the business live in geographic area; corporate
headquarters is located within the geographic area; a sales or other office is in the area, a
majority of employees live in the area, etc. For construction contracts, a consideration is whether
the general contractor, the subcontractors, or both must be local to receive a preference?
Once the geographic scope and ownership are identified, the method of verifying local
qualification needs to be determined, i.e., what documentation is needed to verify vendor is
local? For example, is a local post office address sufficient? Does rented space qualify? Must
the business location be permanent or can a contractor agree to establish a temporary office if
awarded the bid? If a majority of employees living in the area constitute local, how do you
document their addresses? Simple definitions tied to specific criteria are easiest to administer.
Town of Vail Page 17
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What types of preferences do governments use?
If a financial preference is given, the most commonly used preference is a percentage
preference with a cap. This is one variation of a percentage preference as described below:
• Percentage preference (no cap) — this means the contract will be awarded to the local vendor
even though his bid is higher than the lowest bidder by a specified percentage. For example,
if a government has a 5% preference and the low bid is from a non -local at $500,000, a local
vendor bidding $525,000 wins.
• Percentage with a cap — the percentage described above is capped at a specified amount of
the bid.
For example, if a government has a 5% preference with a $100,000 cap; the local vendor
bids $525,000 and the non -local vendor bids $500,000; the award goes to non -local vendor.
The local vendor meets the 5% preference, but exceeds the cap of $100,000 x 5% or $5,000.
If the local vendor had bid $505,000, he would have won.
• Percentage preference with ability to match low bid - a local vendor bidding a specified
percentage over the lowest bid is given the opportunity to match the low bid and is awarded
the contract if he does so.
For example, a government has a 5% preference with the ability to match the low bid; the
local vendor bids $525,000; the non -local vendor bids $500,000; the local
vendor is given the option to reduce his price to $500,000 and is awarded the contract if he
does.
Note: Providing a vendor the opportunity to match a low bid is not recommended by
purchasing organizations and other professionals.
The simplest preferences are the tie bid and the absolute preference.
• Tie bid — if two bids are identical in all other respects, the local bidder is awarded the
contract. Note: The State of Colorado and Eagle County use this preference
• Absolute preference - awards bid to the local vendor regardless of cost. Not recommended;
does not allow town to control costs or evaluate other criteria such as quality and delivery;
may not be qualified bidders who are local
Some governments apply local preference only for lower value purchases which are not bid out.
Other types of preferences sometimes used include:
• Reciprocal preference - a town without a local preference honors another town's percentage
preference to residents of that town. For example, Vail, without a preference, would pay a
premium to a Frisco bidder since the Town of Frisco has a preference. This type of
preference would be used if there was a shortage of contractors and is not recommended.
• In additional to local, preference is sometimes given to small or disadvantaged businesses;
women or minority -owned businesses; "green" or sustainable businesses; or socially
responsible businesses
What other communities provide a local preference policy?
The following policy statements were obtained from our nearby and /or peer communities:
• Aspen /Pitkin County — No policy
• Avon — No policy
• Breckenridge — No policy
• Eagle County — when there is no material difference between bids /quotations, local
vendors shall be given preference
• Frisco - § 9 -7. Local Preference. At the Town Manager's discretion, based upon the vendor
criteria set forth in Section 9 -2, bids solicited from local bidders pursuant to this Chapter may
receive preference. In order for a local bidder to be awarded a contract pursuant to this
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section 9 -7, the bid, if received from a Frisco -based bidder, shall not be more than ten
percent (10 9 1 o) higher than that of the lowest qualified bidder, and if received from a Summit
County, Silverthorne, Dillon or Breckenridge -based bidder, shall not be more than five
percent (5 %) higher than that of the lowest qualified bidder. For purposes of this Chapter 9,
"local bidder" is defined as any person, partnership, limited liability company, corporation or
association who has been a bona fide resident of Frisco, Summit County, Silverthorne, Dillon
or Breckenridge for one (1) year or more Immediately prior to submitting a bid.
• Silverthorne
a. Local Preference - When all other factors are the same, the Town encourages staff
to purchase locally provided the cost is within 10% of other bids on items up to $25,000.
Factors may include quality of product, quality of service, delivery, maintenance, and
other issues that may be relevant.
b. Recycle - The Town encourages recycling and environmental concerns. When all
other factors are the same, the Town encourages staff to purchase recycled products
provided the cost is within 10% of other bids on items up to $25,000.
• Snowmass Village - The Town of Snowmass Village encourages staff to purchase locally
whenever possible without adding significant additional cost to the taxpayers or ratepayers
providing all other factors are the same. Other factors may include quality of product,
quality of service, delivery, maintenance, ability to perform the job, deadlines and other
issues that may be relevant.
Local business is defined as a business within Snowmass Village that has an unrevoked
Town business /sales tax license, a physical location with at least one employee operating
legally within the Town of Snowmass Village city limits and is not delinquent in any payment
or filing obligation to the Town. Secondary preference may be given to businesses within the
Roaring Fork Valley.
In order for a local bidder to receive the contract or the bid for services or products, the bid
shall not be more than ten percent (10 %) higher than that of the lowest qualified bidder on
items up to $25,000.
Staff is encouraged to negotiate with local businesses to meet the lower price (last look) in
order to try to keep the purchases within the Town of Snowmass Village.
• State of Colorado - The State of Colorado employs preference for in -state bidders when
there is a low, tie bid situation pursuant to C.R.S. 24- 103 - 202.5. The statute also provides
that this procedure will be suspended if it were inconsistent with a federal law and would
result in denial of federal funds.
• Steamboat Springs — No policy
Sample policies from other Colorado towns and counties include:
• City of Brighton -In those circumstances where a bid from a business located within the
corporate limits of the City of Brighton is as acceptable to the City as a bid of other vendors,
special consideration may be given to awarding the contract to the Brighton business; the
consideration will be in the form of a five - percent (59 reduction in the total bid amount
when compared with other bids submitted, or a maximum of five thousand dollars ($5,000)
per total bid, whichever is less. A business located within the corporate limits of the City of
Brighton must operate a business inside the City limits that is on the City property tax rolls or
Town of Vail Page 19
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must lease or rent a property for their business which is on the property tax rolls of the City,
and which has a current city business license and is collecting and remitting sales tax for the
City, if applicable.
• Larimer County
a. Local Preference for Purchases Under $25,000.00: When the Larimer County Vendor
is within 5% of the low bid, departments may use their discretion in deciding if the
written quote should be awarded locally.
b. Local Preference for Purchases Over $25,000.00: If a department feels it is not in the
County's best interest to award a purchase for over $25,000 to the low bidder, a complete
statement of their reasons must be incorporated in their recommendation to the
Purchasing Department. That recommendation will then be forwarded by the Purchasing
Department to the County Manager for written approval before a Purchase Order will be
issued. If, in the sole judgment of the Board of County Commissioners, the bids or
proposals for purchases over $25,000.00 are substantially equal, the Board may grant
the award to the companies located in Larimer County (all approvals, in these instances,
must be obtained through the County Manager, in writing). The Larimer County award
vendor must be within 5% of the low bidder.
• City of Westminster - In 1989, the existing informal policy that all departments should "Buy
Westminster" whenever feasible, was formalized as an Administrative Memorandum. This
policy is important to Westminster because of the amount of purchasing the City does and
the many positive impacts that "Buying Westminster" has on the local business community.
The City's policy is to purchase commodities and capital outlay items locally within the
following parameters: Items which cost $1,000 or more will be purchased from the lowest
qualified bidder, taking into consideration both direct and indirect costs to the City. Every
effort should be made to assure that all quality Westminster vendors are provided an
opportunity to bid on capital outlay and commodity items. Items which cost less than $1,000
will be purchased through Westminster vendors unless it is not cost effective to do so.
Every effort should be made to locate available Westminster vendors who can sell and
deliver commodities which meet City specifications. Setting an automatic "Buy Westminster"
policy for the purchase of contractual services is more difficult. Numerous intangible factors
such as the knowledge, skills, and experience of the provider should be considered in
addition to the overall effectiveness of local vendors. A concerted effort shall be made to
contract for services from Westminster providers without comprising the quality, depth or
timeliness of the requested services. The increasing diversity of businesses located in
Westminster offers numerous opportunities for the City organization to purchase locally. The
benefits to the City of the "Buy Westminster" philosophy are considerable. We, as
employees, have an opportunity to boost the City's economy through a proactive approach to
"Buy Westminster." And, by boosting the City's economy, we in turn boost the financial
stability of the City government.
• Town of Parker - The Town of Parker is committed to doing business locally whenever
possible. Whenever products and services subject to competition are available from local
sources, it is the policy of the Town to ensure that those sources are provided with notice of
the Town's requirements, that they are given every opportunity to compete on a fair and level
playing field, and that they are awarded the contract if all factors, including price, quality,
terms, and delivery, are determined to be equal. Whenever products and services not subject
to competition are available from local sources and these factors are comparable to outside
suppliers', it is desired that purchases are made from local sources. To maximize value for all
taxpayers, no provision is made in these policies for dollar percentage.
• City of Grand Junction - In an effort to maximize value for all taxpayers the City of Grand
Junction does not subscribe to or apply any preferential for local vendors. All bidders
Town of Vail Page 20
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are treated equally, based on the conditions of the unique solicitation. Preference will not be
given to bidders within Grand Junction, Mesa County or the State of Colorado over bidders
outside the local community or State.
City of Englewood - Whenever a product not subject to competitive bidding is available
by specification, quantity and quality within the City, and the price is comparable with outside
suppliers, the purchase shall be made from local sources.
Town of Vail Page 21
4 -1 -21
TOWS' Of VA.1 0
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 7, 2011
ITEM /TOPIC: Information Updates and Attachments:
1) Townhouse District Update
2) March 2011 Vail Business Review
3) April 2011 Sales Tax
4) Summer Parking Plan
PRESENTER(S): Various
ATTACHMENTS:
Memorandum
Vail Business Review March 2011
April 2011 Sales Tax
Summer Managed Parking Plan 060711
Summer Managed Parking Calendar 060711
6/7/2011
TOWN OF VAIL�
Memorandum
TO: Vail Town Council
FROM: Community Development Department
DATE: June 7, 2011
SUBJECT: Information Update — Proposed Vail Village Townhouse District
Attached is a copy of a letter from the Mauriello Planning Group dated May 22, 2011 formally
withdrawing the application to establish the proposed Vail Village Townhouse District.
6/7/2011
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�'1 I :Z
Mauriello Planning Group
May 22, 2011
Bill Gibson, AICP
Planner 2
Town of Vail
75 South Frontage Road
Vail, Colorado 81620
Re: Withdrawal of Application of Zoning Text Amendment — Galvin
Dear Bill:
I am writing on behalf of the applicant, Chris Galvin, who applied for the zoning text
amendment creating a new town house zone district. The applicant is formally requesting that
application for the text amendment and Ordinance No. 10, 2010 be withdrawn.
We appreciate your assistance with this withdrawal and your assistance with this process.
If you have any questions, please do not hesitate to call me.
Sincerely,
Dominic F. Mauriello, AICP
Principal
POST OFFICE BOX 1127 * AVON, COLORADO 81620
970.376.3318 * •• •
Town of Vail Page 2
�,i�'2oi i
5 -I -2
MARCH 2011
TOWN OF VAIL BUSINESS REVIEW
June 2, 2011
The March Vail Business Review breaks down the four percent sales tax collected for March and
year to date through March.
Overall March sales tax increased 16.4% with Retail increasing 10.7 %, Lodging increased 20.7 %,
Food and Beverage increased 17.3% and Utilities /Other (which is mainly utilities but also includes
taxable services and rentals) increased 15.6 %. In March, the Out of Town category is greatly
affected by interior design firms and furniture stores delivering in to Vail. Excluding the Out of
Town category, sales tax for the month of March is up 15.5 %.
Year to date through March resulted in a 11.4% increase overall with Retail increasing 7.4 %,
Lodging increased 15.5 %, Food and Beverage increased 13.7% and Utilities increased 2.8 %.
Excluding the Out of Town category, sales tax for the first quarter is up 12.9 %.
Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available
on www.vailgov.com You can subscribe to have the Vail Business Review and the sales tax
worksheet e- mailed to you automatically from www.vailgov.com
Please remember when reading the Vail Business Review that it is produced from sales tax
collections, as opposed to actual gross sales.
If you have any questions or comments please feel free to call me at (970) 479 -2125 or Judy
Camp at (970) 479 -2119.
Sincerely,
IL A
Sally Lorton
Sales Tax Administrator
6/7/2011
s -2 -1
March 2011 Sales Tax
VAIL VILLAGE
March March March
2010 2011 %
Collections Collections Change
Retail 387,929 433,372 11.7%
Lodging 461,026 575,595 24.9%
Food &
Beverage 384,305 464,056 20.8%
Other 20,194 18,613 -7.8%
Total 1 1 19.0%
LIONSHEAD
March March March
2010 2011 %
Collections Collections Change
Retail 196,769 214,357 8.9%
Lodging 361,365 430,086 19.0%
Food &
Beverage 137,368 146,000 6.3%
Other 7,094 6,312 -11.0%
Total 702,596 796,755 13.4%
5 -2 -2
March 2011 Sales Tax
CASCADE VILLAGE /EAST VAIL/SANDSTONE/WEST VAIL
March March March
2010 2011 %
Collections Collections Change
Retail 210,451 214,830 2.1%
Lodging 169,219 193,900 14.6%
Food &
Beverage 56,631 68,482 20.9%
Other 4,927 4,568 -7.3%
Total 441 481 9.2%
OUT OF TOWN
March March March
2010 2011 %
Collections Collections Change
Retail 41 63,848 53.9%
Lodging 38,267 43,321 13.2%
Food &
Beverage 1,618 1,610 -0.5%
Utilities & 206,369 246,327 19.4%
Other
Total 287 355,106 23.4%
5 -2 -3
March 2011 Sales Tax
TOTAL
March March March
2010 2011 %
Collections Collections Change
Retail 836,633 926,407 10.7%
Lodging 1,029,877 1 20.7%
Food &
Beverage 579,922 680,148 17.3%
Utilities & 238,584 275,820 15.6%
Other
Total 2,685,016 3,125,277 16.4%
6/7/2011
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RETAIL SUMMARY
March March March
2010 2011 %
Collections Collections Change
FOOD 138,679 149,396 7.7%
LIQUOR 52,701 54,497 3.4%
APPAREL 103,187 111,101 7.7%
SPORT 412,682 462,177 12.0%
JEWELRY 25,061 23,687 -5.5%
GIFT 9,469 12,348 30.4%
GALLERY 13,726 7,622 -44.5%
OTHER 80,371 104,944 30.6%
HOME 757 635 -16.1%
OCCUPATION
TOTAL 836,633 926,407 10.7%
6/7/2011
5 -2 -5
March YTD
VAIL VILLAGE
March YTD March YTD March YTD
2010 2011 %
Collections Collections Change
Retail 1,045,871 1 13.4%
Lodging 1 1,544,422 22.3%
Food &
Beverage 1 1,308,258 18.6%
Other 43,877 48,813 11.2%
Total 3,456,055 4,087,860 18.3%
LIONSHEAD
March YTD March YTD March YTD
2010 2011 %
Collections Collections Change
Retail 566,789 612 8.0%
Lodging 1,053,045 1 13.0%
Food &
Beverage 384,667 403,098 4.8%
Other 22 19,041 -14.5%
Total 2,026,773 2 9.7%
6/7/2011
5 -2 -6
March YTD
CASCADE VILLAGE /EAST VAIL/SANDSTONE/WEST VAIL
March YTD March YTD March YTD
2010 2011 %
Collections Collections Change
Retail 596,468 614,694 3.1%
Lodging 546,372 575,049 5.2%
Food &
Beverage 201 210,304 4.6%
Other 14 13,641 -3.7%
Total 1,358,131 1 4.1%
OUT OF TOWN
March YTD March YTD March YTD
2010 2011 %
Collections Collections Change
Retail 187,339 161 -13.9%
Lodging 118,305 132,560 12.0%
Food &
Beverage 4 4,609 9.7%
Utilities & 675,977 695,837 2.9%
Other
Total 985,824 994 0.9%
6/7/2011
5 -2 -7
March YTD
TOTAL
March YTD March YTD March YTD
2010 2011 %
Collections Collections Change
Retail 2,396,467 2,574,487 7.4%
Lodging 2,980,543 3 15.5%
Food &
Beverage 1,693,480 1 13.7%
Utilities & 756,293 777,332 2.8%
Other
Total 7,826,783 8,720,086 11.4%
6/7/2011
5 -2 -8
RETAIL SUMMARY
March YTD March YTD March YTD
2010 2011 %
Collections Collections Change
FOOD 405,724 428,196 5.5%
LIQUOR 150,448 158,475 5.3%
APPAREL 292,957 307,712 5.0%
SPORT 1,132,608 1,286,464 13.6%
JEWELRY 69,625 69,581 -.1%
GIFT 27,679 34,352 24.1%
GALLERY 22,970 17,196 -25.1%
OTHER 292,695 270,815 -7.5%
HOME 1,761 1,696 -3.7%
OCCUPATION
TOTAL 2,396,467 2,574,487 7.4%
6/7/2011
5 -2 -9
MEMORANDUM
May 24, 2011
To: Vail Town Council
Stan Zemler
Pam Brandmeyer
Judy Camp
From: Sally Lorton
Re: April Sales Tax
On the reverse side please find the latest sales tax worksheet. I estimate
Vail will collect another $86,000.00 in April sales tax to bring April collections to
$1,184,449.00. If so, we will be up 4.4% or $50,331.00 from budget and up 2.4%
or $27,515.00 from April 2010. The ski season (November — April) would be up
11.3% or $1,379,806.00.
April Lift Tax is up 6.4% or $21,912.00 from April 2010. Lift Tax for the ski
season (November — April) is up 11.1 % or $350,767.00 from 09110.
6/7/2011
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a o 0 0 L 3
M
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K ) TOWN OF VAIL
Memorandum
TO: Vail Town Council
FROM: Police Department, Public Works Department
DATE: June 7, 2011
SUBJECT: Summer special event managed parking
I. SUMMARY
The Vail Town Council at the May 17, 2011 evening meeting after conducting a public hearing
directed staff to prepare a plan to incorporate a frontage road parking management plan similar
to the winter parking policies. The policy incorporates available public spaces will filled before
overflow parking begins on to the South Frontage Road. In addition, bus service will be provided
to shuttle guests from between parking and the special events.
II. BACKGROUND
The Town of Vail staff held two organizational meetings regarding summer special event
parking management. One internally to ensure all departments were coordinated and where
additional emphasis was needed to carry out the plan. The second meeting included the various
event promoters and business community representatives to further discuss the policy change
and the anticipated operational requirements to carry out the plan.
Managed parking day calendars continue to be updated and refined. Based on the meeting last
week, it was determined there will be around 54 summer special event managed parking days.
In addition the town set up a standing weekly operational meeting with the various town
departments and outside contracting parties involved in carrying out the plan to ensure the plan
and messages are consistent and problems can be worked out prior to events and correct
issues as they come up.
III. PLAN COMPONENTS
Below is a brief update of the various components of the plan:
Information Dissemination
The plan for information dissemination involves creation of a micro web site that will provide
event parking and transportation information to the potential guest as well as provide a way for
event partners and special event calendars to link to the site. The site will include approximately
3 -5 pages of content and feature downloadable maps, schedules and materials. Once in place,
the site's content will serve as the basis for radio and television announcements, newspaper
ads, flyers and text to be used by special event producers and calendars. The target launch
date for the micro site is June 10.
6/7/2011
5 -4 -1
Transit
On fifty -four managed parking days at Ford Park and Farmers market Sundays, Vail Transit will
provide approximately 1300 service hours of express bus service on the Frontage Road from
Lionshead Structure to Ford park, with a stop at the Vail Village Information Center. Service will
be every 6 -8 minutes, thirty minutes prior until thirty minutes after each event. In addition, during
events at the Ford Amphitheater, the in town bus will be extended to the Vail Valley Drive
entrance of Ford Park, one hour prior until one hour after the event.
Enforcement
The Vail Police Department will play a role in the town's summer parking management plan. As
an educational piece, the department will issue warnings to parking violators until June, 15.
After that date, violators will receive parking citations valued at $38. The police department will
also participate in the program's informational piece by ensuring appropriate information is
posted on the town's variable information signs. The department will also coordinate with Lone
Star Security. Lone Star Security will patrol the frontage roads with two vehicles assisting Vail
police and code enforcement officers to deter illegal parking and also assist citizens and guests
with appropriate parking information. Additionally, the police department has budgeted funds to
pay police officers or code enforcement officers to assist with traffic management during their
off -duty hours. The on -duty staff will also be available to assist.
Signin
Static signs will be present at all parking garage exits and at near the designated frontage road
express bus stops as well as within Ford park directing users to the stops. In addition, signs will
be placed at entrances /exits to the structures stating that today is a special event parking day or
that tomorrow is a special event parking day as a reminder of the dynamics of the schedule. The
Variable Message Signs, one permanent and three portable trailers in addition to the two on the
parking structure signs and two Main Vail off ramps will be used to provide real time status of
parking at the various lots.
Information Technology
Use of the Vail Resorts mobile application will be provided to provide the status of the varies lots
including Ford Park. In addition, use of the micro website.
Parking
On managed days there will be the following staffing levels at the Village and Lionshead parking
structures, this staffing is in addition to the six hosts at Ford park paid parking operation which
includes the soccer field.
One supervisor to manage both Ford Park and the structures, they will communicate with both
crews, Lone Star security and the bus department to coordinate activities.
One host will be stationed at each entry way to direct cars and answer questions. Prior to the
managed day, these will be the people who put out the appropriate signage for the day. After
that, their main job obligation will be up front and visible to the customer. When the structure is
full, their role will transition to re directing people to available parking.
Town of Vail Page 2
5 -4 -2
One host will be stationed on the center stairs of the Transportation Center and one host on the
top deck and stairs of Lionshead to direct people to the appropriate bus stop and answer
questions.
Parking code enforcement will write tickets and help with questions five days a week.
Private parking lot providers are being coordinated to ensure they are aware of the days the
managed summer special event parking is in effect. Information will be coordinated with them
as well
Guest Enhancement Hosts
In addition to all of the town staff and contract personnel being well versed in providing
outstanding guest service, we are working on providing additional hosts within the structures to
provide direction out to the express bus stops. The current hosts placed at the entries to the
Villages will be informed as to where the stops are, the days and hours of operation of the
express service.
Venue Enhancements
Bike racks as well as bike valets will be used at some of the events to encourage alternative
means of travel. Signs directing users to the transit stops as well as signs to reinforce walking
routes will be used.
IV. ATTACHMENTS
A. Special Event Parking Management Calendar
B. Special Event Parking Management Budget
Town of Vail Page 3
6/7/201
5 -4 -3
Summer Special Event Managed Parking Plan Budget
New signs at all venues and parking to provide directions to the shuttles $10,000
Parking operation personnel $28,000
Transit operations 6 -8 min shuttle service $78,000
Security operations $31,000
Communication plan and ads $15,000
Total $162,000
Town of Vail Page 4 6 7 20 11
-+ -+
sa)2p 3: PM JUNE 2011
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
TEVA MOUNTAIN GAMES (VV) TEVA MOUNTAIN GAMES (VV) TEVA MOUNTAIN GAMES (VVI
EVENT TIM ES: Tarn 7pm EVENT TIMES: 7am -7pm EVEN[ IIMLS /an /pn
TEVA MOUNTAIN GAMES (VV) SOUTH OF THE BOARDER UH)
EVENT TIM E5: 7-7p. CHILDRENS CHORALE (FP)
FIREFIGHTERS CHALLENGE (E. FP)
EVENTTIMES 9am -6pm
Security: 2 staff 8am -5pm
EXPRESS BUSES:
Extend Bus Service:
CHILDRENS CHORALE (FP) HOTSUMMER NIGHTS HP)
FIREFIGHTERS CHALLENGE If. FPI PAID PARKING: 4PM 8PM
EVENT TIMES: 9am -6pm Security: 2 staff 4pn Npr,
Security: 2 staff 8SUI
EXPRESS BUSES: EXPRESS BUSES: 4pm - 930pr,
Extend Bus Service: Extend Bus Service: S30pm 930pn
i9 21 22 23 24
VAIL FARMERS MARKET (VV) HOT SUMMER NIGHTS IFPI KIDS CONCERT IFPI CML FP IL
VAIL ARTS FESTIVAL ILHI VAIL ARTS FESTIVAL HI
EVENTTIMES: 9AM -33GPM PAID PARKING: 4PM -8PM EVENTTI VIES: 6pm -8pm EVENT TIMES: 53GPM-73DPM SPINS? EVENTTIMES: 9AM -6PM BBO BONAZA (VV)
Security: 2 staff 9am -3pm Security: 2 staff4pm -8pm Security: 1 staff S3Dp -73Dp BUS SERVICE DOOR TO DOOR Security: Reserve staff BRAVO CHILDRENS EVENT 9AM -1IAM
START ROUND ROBINS: 445PM -745PM EVENT TIMES: 9AM -6PM
MAR RIOTT / LIONSQUARE / ANTLERS Security: 2 staff 9am -5pm
P/U IS EAST END OF MARRIOTT
LOADING ZONE
EXPRESS BUSES: 9AM -330PM EXPRESS BUSES: 4pm -93DpUU EXPRESS BUSES: 530pm-730pri EXPRESS BUSES: 9AM -6PM EXPRESSBUSES: 9AM -6PM
Extend Bus Service: Extend Bus Service: S3Dpm 930prr Extend Bus Service: 5pm -9pn Extend Bus Service: Extend Bus Service: MAM -12PM
11 27
9
VAIL FARMERS MARKET(VV) HOTSUMMER NIGHTS IFPI LACRO55E5HOOTOUTIFP) LACROSSE SHOOTOUT(FP)
VAIL ARTS FESTIVAL ILHI PAID PARKING: 4PM -8PM BRAVO DSO IFPI PAID PARKING: 7AM -7PM
BBD BONAZA IVVI Security: 2 staff 4pm -8pm PAID PARKING: 7AM -7PM Security: 2 staff 7.m-7pm
BRAVO OPENING NIGHT PIANO (FP) Security: 2 staff 7am -7pm
EVENTTIMES: 9AM -6PM
Security:2 staff Sam 3p,,
EXPRESS BUSES: 9AM -330PM EXPRESS BUSES: 4pm -930pm EXPRESS BUSES: 7AM -7PM EXPRESS BUSES: 7AM -7PM
Extend Bus LL ce: SPM 9PM Extend Bus Service: S3Dpm -93Dpm Extend Bus Service: Spm -9pm Extend Bus Service:
EXPRESS BUSES
PAID PARKING / EXPRESS BUSES
UPDATES
6 /7i2on
C:\ Users\ Idonaldson \AppUata \LOCaI\Microsok \Windows \Temporary Internet Files\COnten1.0Utlook\IKICCA9C\COpy of Parking ESnt CaI dl 2DEE Nx
6/2/2011 3'.40 PM JULY 2011
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2
LACROSSE SHOOTOUTIFP) LACROSSE SHOOTOUT(FP)
BRAVO DSO (FP) BRAVO DSO lFP)
PAID PARKING: 7AM -7PM PAID PARKING: 7AM -7PM
Security: 2 staff 7am -7pm Security: 2 staff 7a m -7prn
EXPRESS BUSES :7AM -7PM EXPRESS BUSES: 7AM -7PM
Extend Bus Service: 5pm -9pm Extend Bus Service: 5pm -9pm
J
LACROSSE SHOOTOUT(FP) 4TH OFJULY CELEBRATION BRAVO (FP) BRAVO (FP) ULLCS FP BRAVO (FP) BRAVO (FP)
BRAVO DSO (FPI EVENTTIMES: 33OPM - 83DPM
FARMERS MARKET(VV) EVENTTIMES: 9AM -83DPM EVENT TIMES: 33DPM -83DPM EVENTTIMES: 330PM -83OPM EVENTTIMES: 330PM -83DPM EVENTTIMES: 33DPM -83OPM
PAID PARKING: 7AM -7PM PAIDPARKING: 4PM -8PM PAID PARKING: 4PM -8PM PAIDPARKING: 4PM -8PM PAIDPARKING: 4PM -8PM
Security: 2 staff 7am -7pm Security: 2 staff730am -3301 Security: 2staff 2pm -630pm Security: 2 staff 2pm -630pm Security: 2 staff 2p.-630pm Security: 2staff 2pm -630pm
O EXPRE55 BUS / EXTRA.. VAIL TRANSIT TO PROW DE
I '.0 ETO HOLIDAY CHARTER SERVICE
EXPRESS BUSES :7AM -7PM EXPRESS BUSES: EXPRESS BUS: 33OPM -83DPM EXPRESS BUS: 33DPM -83OPM EXPRESS BUS EXPRESSBUS: 330PM -83OPM EXPRESSBUS: 33OPM -83OPM
Extend BUS Service: 5pm -9pm Extend Bus Service: 1pm -61m Extend BUs Service: 5pm -9pm Extend BUS Service: 5pm -9pm Extend Be, Service: Extend BUS Service: 5pm -9pm Extend BUS Service: 5pm -9pm
10 11 13 14 HL 16
VAIL FARMERS MARKET (VV) HOTSUMMER NIGHTS (FP) BRAVO lFP) BRAVO (FP) TOUR OF VAIL CRITERIUM (VV)
BRAVO (FP) PAIDPARKING: 4PM -8PM EVENTTIMES: 330PM -83OPM EVENTTIMES: 330PM -83OPM BRAVO(FP)
PAIDPARKING: 4PM -8PM Security: 2 staff 4pm -Spm PAID PARKING: 4PM -8PM PAIDPARKING: 4PM -8PM EVENTTIMES: 8AM -83DPM
EVENTTIMES: 9AM -83OPM Security: 2 staff 2pm -630pm Security: 2 staff 2pm -630pm PAID PARKING: 7AM -7PM
Security: 2 staff 9ari Security: 2 staff 7ari
EXPRESS BUSES: 9AM -33DPM EXPRESS BUSES: 4pm -930pm EXPRESS BUS: 330PM -83OPM EXPRESS BUS: 330PM -83DPM EXPRESS BUS: 7AM -830PM
Extend Bus Service: 5PM -9PM Extend Bus Service: 5pm -930PM Extend Bus Service: 5pm -9pm Extend Bus Servi ce:? lExtend BUS Service: 5pm -9pm Extend Bus Service: 5pm -9pm
17 18 20 22'
VAIL FARMERS MARKETO/W CHILDRENS THEATRE `FP) HOTSUMMER NIGHTS (FP? CHILDRENS THEATRE (FP) BRAVO (FP) BRAVO (FP)
CHILDRENS THEATER/FP) PAID PARKING 4PM -8PM EVENTTIMES_ EVENTTIMES: 330PM -83OPM GALAEVENT
EVENTTIMES :9AM -33OPM EVENTTIMES: 7PM -93OPM Security: 2 staff4pm -8pm NO PAID PARKING PAID PARKING: 4PM -8PM VAIL INVITATIONAL TIME?
Security: 2 staff 2pm -630pm EVENT TIM ES: 33OPM -83OPM
Security: 2 staff 9am -3pm nothing no event!' PAID PARKING: 4PM -8PM
FP: 7PM -930PM Security: 2 staff 2pm -630pm
EXPRESS BUSES: 9AM -330PM EXPRESS BUSES: 4p, 930p,, EXPRESS BUS: 330PM -83OPM EXPRESS BUS 330PM -830PM
Extend Bus Service: 3PM -10PM Extend Bus Service: 6PM- 103DPM Extend Bus Service: 5prn -930pm Extend BUS Service: 5prn -9pm Extend Bus Service: 5pm- 1230AM
24 25 Is,
FARMERS MARKET(VV) HOTSUMMER NIGHTS (FP) BRAVO (FP) BRAVO (FPI BRAVO /FP) BRAVOIFP)
VAIL/NVITAT/ONAL(FP) PAID PARKING: 4PM -8PM EVENTTIMES: 330PM -83OPM EVENTTIMES: 33OPM -83OPM K /CK /73X3 /FP) KICK /73X3 /FP)
PAID PARKING: 7AM -7PM Security: 2 staff 4pri PAID PARKING: 4PM -8PM PAID PARKING: 4PM -8PM TENNIS TENNIS
Security: 2 staff 7am -7pm Security: 2staff 4pm -7pm Security: 2staff 4pri EVENTTIMES: 7AM -7PM EVENTTIMES: 7AM -7PM
PAID PARKING: 7AM -7PM PAID PARKING: 7AM -7PM
Security: 2 staff 7am -7pm Security: 2 staff 7am -7pm
EXPRESS BUSES: 7AM -7PM EXPRESS BUSES: 4pm -930pm EXPRESS BUS: 330PM -83OPM EXPRESS BUS 330PM -83OPM EXPRESS BUSES: 8AM -10PM EXPRESS BUSES: 8AM -lDPM
Extend Bus Service: 5pm -9pm lExtend Bus Service: 5pm -930pm lExtend Bus Service: 5pm -9pm lExtend Bus Service: 5pm -9pm lExtend Bus Service: 5pm -9pm lExtend Bus Service: 5pm -9pm
39 EXPRESS BUSES
FARMERS MARKETIVV) -S BUSES
PACIFIC NW BALLET /FPI TENNIS
PAID PARKING: 7AM -7PM
Security: 2 staff 7am -3pm
EXPRESS BUSES: 6AM -1 DPM
Extend Bus Service: 630pm -930pm 6/72011
C \ Ure rs \Ld.naltlmnwppD�tz \In,�I \Miaosok \Wind., \Temporary Intemet Files \COntentOUtlook \IK7CCA9C\COpy of Pa king Ev CCaI,ndv, 2011.xkx
6/2/2011 3'.44PM AUGUST 2011
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
2 4 5 6
BRAVO (FPI DANCE FESTIVAL (FP) DANCE FESTIVAL (FP) DANCE FESTIVAL (FP)
EVENTTIMES: 330PM -83OPM EVENTTIMES: 330PM -83OPM EVENTTIMES: 330PM -83OPM
EVENT TIMES: 33DPM -83OPM PAID PARKING: 4PM-8PM PAID PARKING: 4PM-8PM PAIDPARKING: 4PM -8PM
PAID PARKING: 4PM -8PM Security: 2 staff 2pm -730pm Security: 2 staff 2pm -730pm Security: 2 staff 2pm -730pm
Security: 2 staff 2pm -73Dpm
EXPRESSBUS: 330PM -83OPM EXPRESSBUS: 330PM -83OPM EXPRESS BUS 330PM -830PM EXPRESS BUS 330PM -830PM
Extend Bus Service: 5pm -9pm Extend Bus Service: 5pm -9pm Extend Bus Service: 5pm -9pm Extend Bus Service: 5pm -9pin
s 10 11
VAIL FARMERS MARKET (W) DANCE FESTIVAL (FP) DANCE FESTIVAL (FP) DANCE TV (FP)
DANCE (FP) EVENTTIMES: 33DPM -93OPM EVENTTIMES: 33DPM -IOPM
PAID PARKING: 4PM -8PM PAID PARKING: 4PM -8PM PAID PARKING: 4PM -8PM
EVENTTIMES: 9AM -81OPM Security: 2 staff 2pm -730pm Security: 2 staff 2pm -730pm Security: l staff 3pm -6pm
Security: 2 staff 9am -730pm
EXPRESS BUSES: 9AM -10PM EXPRESS BUS 33DPM -83DPM EXPRESSBUS: 33DPM -83OPM EXPRESS BUS 33DPM -83OPM
Extend Bus Service: 630PM -11PM Extend Bus Service: 630pm- 1030pm Extend Bus Service: 630pm -llpm Extend Bus Service: 630pm- 1030pm
14 15 17 18 19 20
VAIL FARMERS MARKET (VV) HOT SUMMER NIGHTS (FP) VAIL SOUL FESTIVAL (FP) VAIL SOUL FESTIVAL (FP)
EVENTTIMES: 9AM -330PM PAIDPARKING: 4PM -8PM EVENTTIMES: 4PM -lOPM DIVAS 112 MARAT71ON(FP)
Security: 2 staff 9am -3pm Security: 2 staff 4pm -Spm EVENTTIMES 8AM -10PM
EXPRESS BUSES: 9AM -33DPM EXPRESS BUSES: 4pm -930pm EXPRESS BUS: ? EXPRESSBUS:?
Extend Bus Service: Extend Bus Service: 5pm -930pm Extend Bus Service: 5pm -llpm Extend Bus Service: 5pm -9pm
21 22 24 25 26 27
VAIL FARMERS MARKET(VVI HOTSUMMER NIGHTS(FPI PRO CYCLING RACE PRO CYCLING CONCERT (FP)
DIVAS 112 MARATHON (FP) PAID PARKING 4PM -8PM EVENT TIM ES: 7AM -7PM EVENTTIMES :6PM-
EV E NT TIMES: 8AM -5 PM Security: 2 staff 4pm -8pm
Security: 2 staff Sam-3pm Security: 2 staff 7am -7pm
CONCERT? CONCERT?
EXPRESS BUSES: 9AM -330PM EXPRESS BUSES: 4pm -930pre EXPRESS BUSES:? EXPRESS BUSES: ?
Extend Bus Service: Extend Bus Service: 5prn -930pm Extend Bus Service: 5pm -9pm Extend Bus Service:
29 31
VAIL FARMERS MARKET (VV) HOT SUMMER NIGHTS /FP)
EVENTTIMES: 9AM -33DPM PAID PARKING: 4PM -8PM
Security: 2 staff 9am -3pm Security: 2 staff 4pm -8pm
EXPRESS BUSES: 9AM -330PM EXPRESS BUSES: 4pm -930pre
Extend Bus Service JE.tcnd Bus Service: 5pm -930pm
EXPRESS BUSES
PAID PARKING / EXPRESS BUSES
PAID PARING
.M MINJE ATES
6/7/2011
C'. \Urers \Ld.naid,.nwppDntz \Intel \Microsoft \Wind.,jemp —,y Intemet Files \COntentOUtlook \IK7CCA9C\COpy of Pa king E,,nt CaI -dar 2011.xkx
6 /2/2011 344- SEPTEMBER 2011
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 3
JAZZPVAIL SQUAREILHI CONCERTT/FP) GOURMET ON GORE (VV)
EVENTTIME 6PM -8PM PAID PARKING? PAID PARKING?
EXPRESS BUS: EXPRESS BUS:
Extend Bus Service: Extend Bus Service:
J 8 9 10
VAIL FARMERS MARKET (w) OCTOBERFESTILH) OCTOBERFEST(LH)
GOURMET ON GORE NV)
EV ENT TIMES: 9AM -330PM
Security: 2 staff 9am -3pm
EXPRESS BUSES: 9AM -33OPM EXPRESSBUS: EXPRESS BUS:
Extend Bus Service:
11 12 - la 15 16 17
VAIL FARMERS MARKET `VV) OCTOBERFEST (VV) OCTOBERFEST lVV)
OCTOBERFEST/LHI EVENTTIMES: 9AM -33OPM EVENTTIMES: 9AM -33OPM
EVENTTIMES: 9AM -33OPM Security: 2staff9am -3pm Security: 2 staff 9ari
Security: 2 staff gam-3pm
EXPRESS BUSES: 9AM -330PM EXPRESS BUSES: 9AM -330PM
EXPRESS BUSES: 9AM -33OPM Extend Bus Service: Extend Bus Service:
Extend Bus Service:
18 19 20 21 22 23 24
VAIL FARMERS MARKET IVVI
EVENT TIMES: 9AM -33OPM
Security: 2 staff 9am -3pm
EXPRESS BUSES: 9AM -330PM
Extend Bus Service:
2$ 26 - 28 29 30
VAIL FARMERS MARKET IVVI
EVENT TIMES: 9AM -330PM
Security: 2 staff 9am -3pm
EXPRESS BUSES: 9AM -330PM
Extend BUS Service:
EXPRESS BUSES
IN D PARKING /EXPRESS PAID PARKING
6/7i201
5.5.4
K �
TOWN OF VA1 0
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 7, 2011
ITEM /TOPIC: Matters from Mayor and Council
6/7/2011