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2011-07-05 Agenda and Support Documentation Town Council Evening Session
VAIL TOWN COUNCIL EVENING SESSION AGENDA TOWN OF VA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., JULY 5, 2011 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM /TOPIC: Citizen Participation (15 min.) PRESENTER(S): Public 2. ITEM /TOPIC: Recognition of Nancy Ricci, Eagle County Schools (10 min.) PRESENTER(S): Dick Cleveland, Mayor 3. ITEM /TOPIC: Consent Agenda: Approval of June 7 and June 21, 2011 meeting minutes (5 min.) 4. ITEM /TOPIC: Town Manager Report: 1) Revenue Highlights (15 min.) 5. ITEM /TOPIC: First reading of Ordinance No. 14, Series of 2011, An Ordinance making supplemental appropriations to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, and Marketing Fund of the 2011 Budget for the Town of Vail, Colorado; and authorizing the expenditures of said appropriations as set forth herein; and setting forth details in regard thereto. (30 min.) PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Approve or approve with amendments the first reading of Ordinance No. 14, Series of 2011. BACKGROUND: To be provided in a separate memo. STAFF RECOMMENDATION: Staff recommends that the Town Council approves or approves with amendments Ordinance No. 14, Series of 2011, upon first reading. 6. ITEM /TOPIC: Ordinance No. 15, Series of 2011, An Ordinance Amending Title 6, Chapter 5 "Special Event Designations ", Vail Town Code; and Setting Forth Details in Regard Thereto. (5 min.) PRESENTER(S): Matt Mire 7 , �i2011 ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 15, Series of 2011, on first reading. BACKGROUND: In June of 2001 the Council approved Ordinance 12, Series 2001, which provides for both a curfew and a special event district to be created on July 4 and December 31 of each year for the purpose of "maintaining public peace and order during these two holiday celebrations ". On June 21, 2011 the Council provided clear administrative direction to the Town Manager that the curfew and the special event district were not necessary for the Town's 2011 Fourth of July celebration and, therefore, were not to be established or enforced. By this Ordinance, the Town Council desires to ratify the administrative direction given to the Town Manager as it pertains to the Town's July 4, 2011 celebration, and to provide certain clarifying amendments to the Town Code as they relate to special event designations. STAFF RECOMMENDATION: Approve, approve with modifications, or deny Ordinance No. 15, Series of 2011, on first reading. 7. ITEM /TOPIC: This work session will focus on addressing several questions raised at the June 21 st Town Council public hearing which focused on responding to questions from the previous meeting regarding the provision of meeting space, employee housing, hot beds, and office space within the proposed Ever Vail development. Additionally, the applicant will give a presentation on the proposed Master Plan amendments regarding height, setbacks, and landscape area. Staff will provide feedback to the applicant's presentation at the July 19th Town Council public hearing. This memorandum is intended to further the understanding of these elements of the Ever Vail development which are included in the proposed Resolution No. 6, Series of 2011 amendments. Lionshead Redevelopment Master Plan (Resolution No. 6, Series of 2011) A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the detailed plan recommendations for West Lionshead (Ever Vail), and setting forth details in regard thereto. (PEC 110002) Major Subdivision A request for a review of a preliminary plan for a major subdivision, pursuant to Chapter 13 -3, Major Subdivision, Vail Town Code, to allow for the creation of two lots for the redevelopment of the properties known as Ever Vail (West Lionshead), located at 862, 923, 934, 953, 1000 and 1031 South Frontage Road West, and the South Frontage Road West right -of- way /unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080062) Rezoning (Ordinance No. 7, Series of 20111 A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to allow for a establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision located generally at 862, 923, 7 , �i2011 934, 953, 1000, and 1031 South Frontage Road, and the South Frontage Road rig ht-of-way/un platted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Special Development District Amendment (Ordinance No. 8, Series of 2011) A request for a recommendation to the Vail Town Council for a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to allow for the removal of Development Area D (Glen Lyon Office Building) from Special Development District No. 4, Cascade Village, and for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to include the subject property in the Lionshead Mixed Use 2 District, located at 1000 South Frontage Road West/Lot 54, Glen Lyon Subdivison, and setting forth details in regard thereto. (PEC090036) Title 12, Zoning Regulations, Vail Town Code, Amendment ( Ordinance No. 9, Series of 2011) A request for a final recommendation to the Vail Town Council for prescribed regulation amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Section 12- 10 -19, Core Areas Identified, Vail Town Code, to amend the core area parking maps to include "Ever Vail" (West Lionshead) within the "Commercial Core" designation, and setting forth details in regard thereto. (PEC080065) (40 min.) PRESENTER(S): Vail Resorts Development Company and Warren Campbell ACTION REQUESTED OF COUNCIL: The Community Development Department requests the Vail Town Council continue the Major Subdivision, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the July 19, 2011 public hearing. BACKGROUND: Lionshead Redevelopment Master Plan: On January 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for proposed amendments to the Lionshead Redevelopment Master Plan, by a vote of 3 -1 -2 (Rediker opposed, Viele and Cartin recused). Major Subdivision: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, on the preliminary plan for the major subdivision to establish Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 ( Viele and Cartin recused). Rezoning: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a zone district boundary amendment to establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 ( Viele and Cartin recused). Special Development District Amendment: On January 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a major amendment to Special Development District (SDD) No. 4, Cascade Village, to remove the Glen Lyon Office Building from the SDD in order for it to be incorporated into the Ever Vail 7 , �i2011 Subdivision, by a vote of 4 -0 -2 (Viele and Cartin recused). Title 12, Zoning Regulations, Vail Town Code, Amendment: On January 11, 2010, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a prescribed regulations amendment to Section 12- 10 -19, Core Areas Identified, Vail Town Code, by a vote of 4 -0 -2 (Viele and Cartin recused). STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council continue the public hearing on the request for the Major Subdivision, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the July 19, 2011 public hearing. 8. ITEM /TOPIC: Adjournment (8:00 p.m.) 7 , �i2011 K � TOWN OF VAO VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 5, 2011 ITEM /TOPIC: Recognition of Nancy Ricci, Eagle County Schools PRESENTER(S): Dick Cleveland, Mayor ATTACHMENTS: Proclamation No. 3, 2011 Ricci 7 , �i2011 Proclamation No. 3, Series of 2011 RECOGNITION OF NANCY RICCI The Vail Town Council honors Nancy Ricci for 31 years of commitment and service to the education of the children of Eagle County and 36 years total in the education of children. Nancy started with the Eagle County Schools in 1981 as a fourth grade teacher at Red Sandstone Elementary and taught for ten years. And Whereas, through her leadership she has inspired countless others and enriched the lives of children and adults within the Town of Vail and Eagle County. And Whereas, from 1992 -1995, Nancy served as an interim principal at Red Sandstone Elementary, Gypsum Elementary and Edwards Elementary schools. And Whereas, since 1995, she has served as the Principal at Red Sandstone Elementary. And Whereas, in 2009, Ricci was nominated for Colorado Elementary Principal of the Year. Therefore Be It Resolved, this 5 day of July, 2011, the Vail Town Council proclaims and records Nancy Ricci's contributions to the education and enhancement of life in the Town of Vail and her effort to inspire countless others and enrich the lives of children and adults within the Town of Vail and Eagle County. Dick Cleveland, Town of Vail Mayor Attest: Lorelei Donaldson, Town Clerk 7/5/2011 2 -1 -1 K � TOWN OF VAO VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 5, 2011 ITEM /TOPIC: Consent Agenda: Approval of June 7 and June 21, 2011 meeting minutes ATTACHMENTS: Council Meeting Minutes of June 7, 2011 Council Meeting Minutes of June 21, 2011 7i5i2o> > Vail Town Council Meeting Minutes Tuesday, June 7, 2011 2:30 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 2:30 P.M. by Mayor Dick Cleveland. Members present: Dick Cleveland, Mayor Andy Daly Kerry Donovan Kim Newbury Margaret Rogers Susie Tjossem Kevin Foley Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was the Consent Agenda: Judy Camp, Finance Director, reviewed the 2012 Budget Timetable and Philosophy with the Town Council. Daly said Council should be given the guidelines to review before they are handed out to staff on June 9 He said Council should discuss compensation before staff budgets for it. Camp said this is a more broad -based budget guideline for staff. She said this does not include compensation guidelines. This document is for staff to work department budgets for 2012. Zemler agreed. Daly stated the other item he wanted to discuss is a review of the Vail Local Marketing District (VLMD) board 2012 budget and the Commission on Special Events (CSE) 2012 budget at the same time. Zemler said the CSE budget should continue to be part of the general fund budget discussion. The VLMD budget is a separate board budget. He said the town can try to parallel both budgets after the discussion on the general fund budget. Cleveland said the 2011 -2012 Parking Task Force language needs to be taken out. Camp said staff will make that change. Town of Vail Council Minutes of June 7, 2011 Page 1 7 , x;'201 1 The second item on the agenda was the Town Manager Report. Judy Camp, Finance Director, presented the March Revenue Highlights to Council. She stated the estimated sales tax for April 2011 was $1,184,449, up 4.4% from budget and 2.4% from last year. She said the ski season (November - April) is up 11.3% from the prior year and inflation was up 3.2% in April, as measured by the consumer price index. She also stated the Real Estate Transfer Tax (RETT) collections through May totaled $1,982,842, down 7.6% from last year. The annual budgeted revenue of $4.7 million is a 32% decrease from 2010 collections. Approximately $938,930 or 47.3% is from major redevelopment projects; $1,043.912 or down 9.0 %, is not related to major redevelopment projects from this time last year. Across all funds and revenue accounts through May, 2011, a total revenue of $25.9 million is up 1.2% year -to -date from this time last year and up 3.5% from the budget. Currently, the town has received 48% of the total budgeted revenues for the year. Foley requested an update on Use Tax collections. Camp said she will check on this and e-mail the information to Council. The third item on the agenda was Resolution No. 11, Series of 2011; the acceptance of the donation of Glen Lyon Subdivision Tract H. George Ruther, Community Development Director, stated the owner of Glen Lyon Subdivision Tract H (the "Property ") would like to donate the property to the Town of Vail. Passage of Resolution No. 11 would authorize the Town Manager to execute, on behalf of the town, an agreement to accept the property as part of the Town's open space inventory. Daly made a motion to approve Resolution No. 11 and accept the donation of Glen Lyon Subdivision Tract H; and the motion was seconded by Rogers. A vote was taken and the motion passed, 7 -0. The fourth item on the agenda was second reading of Ordinance No. 13, Series of 2011, an ordinance defining Electronic Personal Assistive Mobility Device ( "EPAMD "); and establishing regulations regarding the operation of such devices in the Town of Vail; and setting forth details in regard thereto. Matt Mire, Town Attorney, said Electronic Personal Assistive Mobility Devices ( "EPAMD ") had been operating in the town on a trial basis since June of 2009, and the Council now wishes to permit the operation of EPAMD'S on a permanent basis. Pursuant to Colorado law this Ordinance is required to permit the operation of EPAMD's over and upon the Town's recreation paths. The place in the code for this device is in the model traffic code section of the Code. Town of Vail Council Minutes of June 7, 2011 Page 2 7 , x;'201 1 Daly made a motion to approve second reading of Ordinance No. 13, Series of 2011, and the motion was seconded by Newbury. A vote was taken and the motion passed unanimously, 7 -0. The fifth item on the agenda was an update on the Premier Impressions Program. Rich Ten Braak, President of the Vail Chamber & Business Association (VCBA) gave an update on Premier Impressions program for 2010 -2011 winter season. He stated this program is a town -wide customer service program. They had 234 nominations this year and culled down the applications to 102 nominations that showed exemplary customer service. He said these nominations represented the cream of the crop of people that provide customer service in town. He asked if Council wanted to expand the program and make it a six month program. He stated the town contributes $10,000; Vail Resorts contributes $15,000; and the VCBA contributes $5,000 to this program. Daly said he supports extending the program into the summer months, July and August and starting in December and going through March. Rogers said she wanted to see the program expanded if the cost is justifiable. She stated she wanted to see an increase in nominations but not necessarily an increase of the prizes or compensation. Ten Braak said only one gift card is given out per person no matter how many times they are nominated. They are recognized in the newspaper each time but only get one gift card. Cleveland said he would like to see the cost of expanding the program to July, August, and December. Ten Braak said he will look at the numbers and get back to Council. He said the VCBA appreciates the support the Council has given this program through the years. The sixth item on the agenda was a presentation of the 2010 audited financial statements by Michael Jenkins, with McMahan and Associates, LLC. Judy Camp, Finance Director, stated in accordance with section 9.11 of the Vail Town Charter, an independent audit shall be made of all town accounts at least annually. The audit is conducted by certified public accountants and copies are available for public inspection at the municipal building. The 2010 audit was conducted by McMahan and Associates, LLC. Michael Jenkins, C.A, CPA, and a principal of the firm, presented the results of the audit to Council and the public. Sandra Norikane, Senior Auditor, was also present. Jenkins stated the town received the cleanest and highest audit available in the industry. The 2010 report includes audit reports on the town's use of reporting and was compliant in all areas. Town of Vail Council Minutes of June 7, 2011 Page 3 7 , x;'201 1 He said the total assets, substantial cash at end of year and the statement of activities, increased $13.9 million or 9% from the prior year. The short term perspective, net increase in fund balances of $22 million, was due to the bonds. Since the town is dependent on various distributions of revenues, expenses and expenditures, capital expenditures for the West Vail fire station and the transit center were included. Budget comparisons in the general fund, expenditures, the capital projects fund, revenues, and the RETT fund showed increases were much stronger than 2009. He said the over all fiscal health of the town and general trend are positive. He stated the town has historically budgeted conservatively and was aggressive in cutting costs. The town has a relatively small debt load compared to its size and other municipalities. Timber Ridge benefited from low interest rates in the past couple of years. As part of the process, they look at accounting controls and business operations of the town. They feel the town's business operations are sound and the town has good people in all departments. Good business decisions are being made, with the policies consistent and conservative. He said they can't ask for better than that. Rogers said she would like to see a report like this every year. Jim Lamont, representing the Vail Homeowners Association, asked about total revenues, and how much do the parking revenues make up the general sales tax category revenue. He said a research project from California had some real world comparisons from Aspen, Telluride and Vail and these are the best well run. Camp said last year parking was $5 million or 9% of all funds. Cleveland said staff should be commended and he gave credit to staff and Zemler for the great report and the way the town's finances are handled. Camp said Zemler will be serving staff cake to thank them for a job well done. The seventh item on the agenda was a request to proceed through the development review process with a proposal to re- construct and maintain existing private improvements (stairs and deck) on the Town of Vail owned Gore Creek stream tract, Tract A, Vail Village Filing 5, generally located adjacent to the Vail Trails East Condominiums at 433 Gore Creek Drive. Gibson said the Town of Vail development review process requires all applications to have the authorization of the property owner. Since the subject private improvements are located on Town of Vail owned property, the applicant must obtain the Vail Town Council's property owner authorization before proceeding with applications to re- construct and maintain the existing stairs and portions of the deck. This property was built in 1964 and was under Eagle County jurisdiction at that time. There is evidence that the stairs have been in since 1984. Gibson said there was no record that the subject stairs or deck were originally constructed with property owner approval from either Vail Resorts or the Town of Vail. Town of Vail Council Minutes of June 7, 2011 Page 4 7 , x;'201 1 Additionally, there is no record that the subject stairs or deck was originally constructed with development review approval from either Eagle County or the Town of Vail. He said on October 6, 2009, the Council directed staff to maintain a " "zero tolerance" policy for allowing illegal private encroachments on town -owned stream tract lands. This policy was initiated to protect Vail's waterways and their surrounding riparian buffer zones, to provide public access to these recreational amenities and to prevent the privatization of public property. Based upon this policy direction, staff recommends the Council deny the applicant's requests. Steven Riden, Architect, the applicant's representative, stated the applicant was requesting Council approve or approve with conditions, the request for property owner authorization to proceed through the town's development review process. Riden said the applicant's respect the stream tract guidelines. The condominium declarations that existed signed off the rights at the east end of the unit and it is a common element. Since 1964, Unit 16B has always accessed their unit from the back door by the creek. On the original architectural plans, there were stairs that were allowed in 1964. However the unit has been remodeled and does not have stairs to 16B. There had been a dirt path. In 1964, it wasn't necessary to produce a site plan. When it was platted, it has had this shape since 1965. Some time before 1980 -81, the pathway was improved and maintained. There was no requirement to supply documentation to provide for improvements; however, it is on a plat dated 1991. There is a right -of -way easement for the front of the property but not the back. This presents an opportunity to enhance the property to have access by the public. As time passes, this is one of the oldest properties in town and this structure will have to be re -built in the future and at that time it could be restructured. Daly said he is in favor of going through the process but wants the walkway as close to the building as possible. Rogers made a motion to approve the request to proceed through the development review process and get Design Review Board approval and enter into an agreement; and the motion was seconded by Foley. Additional discussion ensued. Daly was not in favor of the deck as was presented as it was too big. Newbury said she would be more inclined to approve it if they didn't go into the stream tract. Daly, Donovan and Newbury agreed. Rogers modified her motion to include the project be as minimal as reasonable. Foley seconded the motion, the motion passed 7 -0. The eighth item on the agenda was a request to proceed through the development review process with a proposal to re- construct, snow melt, and maintain stairs in the Lionshead mall adjacent to Billy's Island Grill, located at Tract C, Lionshead, 6th Filing. Bill Gibson, Planner, said the Town of Vail development review process requires all Town of Vail Council Minutes of June 7, 2011 Page 5 7 , x;'201 1 applications to have the authorization of the property owner. Since the subject private improvements are located on Town of Vail owned property, the applicant must obtain the Council's property owner authorization before proceeding with applications to re- construct the subject stairs. This connects the deck to the mall. Mark Hallenbeck, Rocky Mountain Construction Group, said on behalf of the property owner, he requested the Council approve the property owner authorization to proceed through the Town's development review process. The stairs have been very unsafe and they want to improve the condition of the stairs. Cleveland asked if the existing rock veneer will be tied to the stairs. Hallenbeck said the railings will be tied in but not the stone. Cleveland said it will be up to the Design Review Board to address. Newbury made a motion to approve; and the motion was seconded by Daly. A vote was taken and the motion passed unanimously, 7 -0. The ninth item on the agenda was a discussion of the final, revised Town of Vail Facility -Wide Energy Conservation Project Kristen Bertuglia, requested the Council provide feedback on the answers to questions posed at the April 19, 2011, Council work session regarding the energy conservation measures proposed within the Facility Wide Energy Conservation Project, and to provide direction to staff on whether to proceed to contract with Johnson Controls Inc., for the project as written, proceed with modifications, or not to proceed. Bertuglia said buildings are the largest source (71 %) of the Town's energy consumption and greenhouse gas emissions, contributing over 8,400 tons of carbon dioxide (CO2) into the atmosphere in 2006 (GHG emissions as of 2009 were 9,497 tons CO2 for the facilities included in this project). Therefore, in effort to achieve the Town of Vail's stated sustainability goal of reducing energy consumption and greenhouse gas emissions by 20% by 2020, the Town of Vail contracted with Johnson Controls, Inc., an Energy Services Company (ESCO) in December, 2010, to perform energy audits on all Town -owned facilities and to create a detailed energy efficiency implementation plan, or "performance contract," to guide the Town in selecting priority upgrades to individual building systems. The goal was to achieve as close to a 20% reduction in energy consumption and greenhouse gas (GHG) emissions as possible, while achieving a payback period of 15 years for the overall project. Further background information on the project process may be found in the Attachment A. The final project provides a 15 year payback and a 12% reduction in overall energy and greenhouse gas emissions, and was presented to the Council at the April 19th, 2011 work session. At that time the Council posed the following questions: Town of Vail Council Minutes of June 7, 2011 Page 6 7 , x;'201 1 1. Which energy improvement measures are included at each site, and what is the cost, greenhouse gas emissions savings, and operational savings breakdown? 2. How were projects bid, and what is the contractor selection process? 3. If the project provides a 12% reduction in energy and greenhouse gas emissions overall, how will the Town address the remaining 8 %? 4. What is the Johnson Controls fee percentage breakdown? Bertuglia reviewed each question and answer with the Council from the memorandum. She said the final project is a $3.2 million investment in the Town's facilities, with a 15- year payback, providing over $2.8 million in energy savings and $258,000 in operations and maintenance savings over the life of the term. When the list of sites was reviewed, the fire station, community development building and the municipal building were taken out. Rogers asked if we could ask private properties to participate with us. Kristen said last year the town helped with energy rebates with the community and that may be a possibility and she will look into it. Daly said a fifteen year payback is terrible and wanted to know where this figure came from. Bertuglia said there is a typical 15 -20 year payback. Dennis Haslack, with Johnson Controls, said 15 -20 years is an average payback with the town's goal of a 15- year payback. $3 million was the figure they came up with for a 15 -year payback. Daly said the Lionshead Transportation Center has minimal payback. Haslack said the true return is about $250,000. Greg Hall said staff looked at all energy projects in the town offices. He said there were guest enhancement features, how often to maintain projects, consistent fixtures, and they were conservative on the utility side at 3% per year. He said currently Holy Cross is contemplating 6 %. Additional discussion ensued. Cleveland asked what the implementation period would be for this project. Haslack stated it is currently a 10 -month time frame from start to finish. Hall said a big part of this is budgeted in operational expenses. Capital funds, Real Estate Transfer Tax, reserves and general fund will be used. Rogers said she is in favor of this project as this is more than dollars and sense. It's making an investment in our environment. She said staff has done a good job in cutting the projects and costs to make this work. She said the Council needs to take a community leadership role and bite the bullet. She said staff has done an excellent job. Rogers made a motion to move forward with this project; and the motion was seconded by Newbury. Daly agreed staff has done a great job. He said other commitments include accountability and fiscal responsibility. He said this project doesn't make business sense. He suggested reducing the scope of the projects to have a 10 -year Town of Vail Council Minutes of June 7, 2011 Page 7 7 , x;'201 1 payback and not to do the marginal projects. He wanted the Lionshead Parking Structure taken out of the mix. Tjossem said one of the things looked at were safety of the guests at the structures. Hall said the energy savings were not just for savings in Lionshead; it includes safety issues as well. Newbury said it is a guest enhancement for lighting and energy savings as well. Zemler said if a departure from bundling was the way the Council wanted to go then this was a great departure from how this project has been handled the last two years. Tjossem said if the Council wants to pick which projects get approved, this is very different from what had been asked. She said the bundling was going to unravel and the costs would go up. Hall said they looked at projects that were high impact and high visibility on the list and that's why the Lionshead Parking Structure is on the list. He said staff and Johnson controls really scrutinized the projects. Cleveland asked for public comment. There was no public comment. Rogers made a motion to proceed to contract with Johnson Controls Inc., to complete the facility wide energy conservation project as the current, revised contract as written and the motion was seconded by Newbury. A vote was taken and passed 5 -2, with Daly and Tjossem opposed. The tenth item on the agenda was a dinner break which was taken at 4:35 p.m. The Evening Council meeting resumed at 6:00 p.m. The eleventh item on the agenda was Citizen Participation. There was no public comment. The twelvth item on the agenda was the 2011 Vail Youth Recognition Award Presentations. Scott O'Connell, representing Vail Valley Exchange, stated he is presenting the 2011 Vail Youth Recognition Awards to Kendall Deighan from Vail Mountain School and Jessica Law from Battle Mountain High School. He stated the criteria for which the students qualified. He congratulated each student and presented the 2011 awards to Deighan and Law, which included a $1,000 scholarship check each. Town of Vail Council Minutes of June 7, 2011 Page 8 7 , x;'201 1 The thirteenth item on the agenda was an update on the Forest Service Wildland Mitigation Projects. David Neely, District Ranger for the U.S. Forest Service /Eagle /Holy Cross Ranger District reviewed various projects in the Forest Service that are planned in areas adjacent to the Town of Vail. He said this was an opportunity for questions and clarifications from Council and the public. Red Sandstone is one of the busiest roads in the Forest Service areas in the country. It is important they go through and get rid of hazards along this road. The intention is to have operators progress up the road as the snow melts. They need to mobilize vehicles and equipment through town and up Red Sandstone Road. The trees will be "decked" up Muddy Pass Road and hauled out on that road and not through town. Road closures may not be extensive but they need to prioritize and be efficient and safe as possible. The Forest Service will keep in contact with the town so they can deal with any questions that may come up with the community and Council. Donovan asked about signage lower on the road so guests know there may be four hour road closures. Neely said yes, they are planning on signage and the time frame may be less but they may need the whole four hours or regulate traffic with flaggers. He said bicycle traffic will need to be out of that area. Daly asked about what will be happening on Vail Mountain. Neely said there may be hazard mitigation on the mountain this summer. Vail Resorts has chosen to burn the materials instead of bringing it down the mountain. However, they may see two to three log trucks a day bringing out the materials, if it is worth it. The adventure zones on the mountain are the target zones. Daly asked about the removal of forest service offices at Dowd Junction and moving them to Eagle. Neely said these two places are in need of repair. The Forest Service hasn't made a decision of where to locate an Eagle /Holy Cross Ranger District. He said because of their spacial needs, Eagle is centrally located but it's further away from some constituents. Options include a competitive sale or direct sale. The have been in conversation with Eagle County and other organizations interested in the site and how to proceed. The timeframe for the decision is based on approval from the dept of agriculture before they can move forward. Environmental work will begin this summer. And they will have to have public comment. If the town was interested, it will be through a process. Neely also stated fire season has begun. Wild fires are part of the ecosystem. When the time comes, aggressive suppression and ecological systems will need to be taken into consideration as aggressive suppression doesn't always work and makes it difficult. Other areas will have to have values in place to decide whether to let the fire manage itself. Public safety and fire manager safety are issues so they do their job responsibly. Town of Vail Council Minutes of June 7, 2011 Page 9 7 , x;'201 1 He said managing a balanced program is their goal. Jim Lamont, representing the Vail Homeowners Association, said he wants the neighborhoods and associations to have a better opportunity to respond. Neely said the information is on the Forest Service website. If people want to be on their list for information, they can sign up and get the information via email. He said whenever a notice of a hearing or process is forwarded to the town, Suzanne Silverthorne can then forward to the town's constituents. Rogers asked if they were going to diversify beyond lodgepole pines. Neely said they are working on adding and diversifying species mix and age mix of a variety of trees. Cleveland thanked Neely for his update. The fourteenth item on the agenda was the proposed projects under consideration for Conference Center funds. Stan Zemler, Town Manager, requested Council provide direction regarding projects proposed for consideration on a November ballot for use of $9.4 million Conference Center funds. He said in April 2011, the Council directed the staff to begin preparing for a November 8, 2011, election to seek public approval for use of the Conference Center funds. In addition, Council requested additional input from the public and Council on the various projects that were proposed and return with a possible list of projects for the ballot. Council also directed that the ballot should include specific projects that would be selected by Council. Staff returned with an update and recommendation of projects for consideration. Zemler said they had many opportunities to meet with various groups to get community feedback on the conference center funds. He said approximately 50 comments were collected. He said the town has been working with a consultant for over two years and they have done a great job in getting information gathered. He said there are Phase 1 and Phase 2 stages of how to proceed. The golf course clubhouse garnered the most favorable votes and expansion of recreation fields received moderate support. Staff strongly recommends polling the public and wants clear direction from Council on which two to three projects should be included. At the Vail Golf Clubhouse, the remodel and addition of event space would be approximately $3.8 million; Ford Park Sports Complex includes expansion of athletic fields and additional bathroom facilities at a cost of $3.5 million; and the third project is the Ford Amphitheater remodel including a stepped down lawn area, addition of a plaza and circulation /road improvements at $2.1 million. Town of Vail Council Minutes of June 7, 2011 Page 10 7 , x;'201 1 The Ford Park sports complex had the most changes; creating two full length soccer fields and allows for full multi -use fields, with a snack bar or pavilion with a shaded area. This remodel also adds a storage facility and bathroom on the western edge of the field area and a new turf surface and irrigation for the whole area. Near the tennis courts, there is no grand entry or logical entry into the alpine gardens. There is a need to create an entry to the west of the tennis courts to the alpine gardens as well. They shifted the fields north and added more garden area to buffer between the gardens and the softball fields. Access to all areas of the park are to make improvements and fulfills some of the components of the master plan, including loading area access and fixing the function of the park. The town staff would look to use capital and Real Estate Tax Transfer funds to fix these. The amphitheater is $2.1 million and is a bit short but the Vail Valley Foundation (VVF) will match the $2.1 million in fundraising dollars. This funding would go to stepped down seating on the lawn, big television's in locations that people on the lawn could view better, new bathrooms, new concessions and new entry plaza. Zemler said the third component included an information center and guest services enhancement piece but they are not part of these discussions as they didn't get much synergy to them. Staff is working on revising the five -year capital plan and will move the information center into a higher priority category through that process. The projects as proposed have a shortfall of $1.2 million for all three projects. Complementary projects include an alpine garden expansion and new entry, but they lose 19 parking spaces by including the addition. He said generating new economic activity would be the pavilion at the clubhouse. Jack Hunn, with the VVF, said the lawn seating would not generate new heads in beds. However making the seats more comfortable and utilized better is a major goal. Newbury said she thinks they are diluting the funds. She wants to hear from the community to see if they want to take the amphitheater out of the mix and not lose the funds and add more dollars to the pavilion concept. Rogers was discouraged that there were a large percentage of comments from the community that they want to go slower. She wants to know if there should be an item on the ballot that can state the town save the money for a to -be- determined project in the future. She said because of lack of real enthusiasm for any of the projects, she doesn't want to lose the money because there isn't a consensus. She wants to give the public the ability to give the Council authority to keep the money until something better comes along. Zemler said the pollsters wouldn't be adverse to asking that question. He said this is a poll not a vote. Donovan said she has spoken to lots of folks and there isn't a magic bullet or project out there that people said Vail needs. She said bringing up to par some of the town's assets with the renaissance is what is needed. Town of Vail Council Minutes of June 7, 2011 Page 11 7 , x;'201 1 Michael Cacioppo, stated this topic has been going on forever. He said the idea that the town lost the money for a conference center is disappointing. He said the original intent of the funds was for convention center, to get heads in beds and bring in money to support the economy. He said the golf course looks like a 1950's building and needs to be replaced. The pavilion makes sense, and the idea of adding to the fields to keep the events makes sense and keeps heads in beds. However, he had an objection to expanding the west side of the softball fields. He said it's 2011, the town has talked about this enough. Either refund the funds to the tax payers or spend it on two projects that will bring heads in beds. Cacioppo said the amphitheater doesn't fit the criteria of heads in beds. At this point, voters need to vote Alan Kosloff, Chairman of Bravo! Vail Valley Music Festival, stated the funds should be used to upgrade projects that have fallen lower than the quality of Vail's service. He said all three projects will put heads in beds. He thinks the amphitheater has a great impact as Bravo! brings in 60,000 guests each season to the amphitheater. The whole of the VVF proposal has a lot of merit and making the Ford Amphitheater a world class experience is important. He encouraged the Council to move forward on all three of these projects. He said express buses need to be added to remove parking off the Frontage Road. Nicola Ripley from the Betty Ford Alpine Gardens (BFAG) is excited that Ford Park is getting attention and is delighted improvements to the gardens would be returned in spades to the visitors and make the gardens more of a destination to guests. She supports asking Council to move forward on getting the alpine gardens improved. Kaye Ferry, resident, stated she had asked at an earlier council meeting, if part of the funds could be used and keep the rest of the money for a future use. Matt Mire said clarification on how the town would proceed with this request would be needed. Ferry said she thinks the golf course club house would win votes but she doesn't know if the amphitheater and softball fields would defeat the vote. She doesn't see the heads in bed goal being met at the amphitheater by terracing the lawn area. She thinks the ball fields is on the cusp and that the vote could go either way. They shouldn't be on the ballot if the town can keep the rest of the money for future use. Rich Ten Braak, with the Vail Chamber and Business Association (VCBA), stated the understanding at the time the conference center was voted, the lodging community was expecting the conference center to bring heads in beds in April, May, June, September and October time frames. They still have those missing five months of heads in beds. Zemler stated staff needs to do polling next. He asked Council if they wanted to test the three projects that have been discussed with the town voters. Cleveland said the guest services and information center is out of the consideration for the funds. He said Town of Vail Council Minutes of June 7, 2011 Page 12 7 , x;'201 1 he supports the clubhouse and the sports complex expansion is important. He wants more clarification of what the amphitheater included. Hall said $2.1 million would include the entry area, tiering of the lawn, addition of big televisions and an east entry restroom. He said the east side loading cost is approximately $800,000 and is not part of the discussion. Cleveland said he is supportive of doing all three projects and they meet the general goals. He said nothing has come up in the last ten years and believes these three projects will sell and the community will understand. Tjossem said she agrees with Cleveland and said these are valuable assets and will keep heads in beds. They need to keep upgrading the town's assets. She said the Gore Range Pavilion, or whatever they name the pavilion at the golf clubhouse, will get new heads in beds. She encouraged the Council to go with the three projects. Rogers said she has always operated on information is power. She said they would be foolish not to have the question on the polling about what the community wants and to find out if the community wants to hold on to the money. Daly said this has been a comprehensive process and gives him the confidence to move forward and do a poll and ask if the majority of the voters support theses three projects. He said the job of the Council is to take feedback and select projects that will have the most impact and be economically viable. He said the current golf clubhouse does not currently reflect Vail's goals and image. The fields will bring new groups and keep current event groups. He said it was important to improve the entrance into the alpine gardens. The tiering of the seating at the amphitheater will open up to more people and the addition of the audio /visual component will be dramatic. He is in favor of moving forward all three projects. Newbury said Ten Braak said the lodging community wanted more off shoulder events and maybe the amphitheater could add more events in May, June and September. Foley said the clubhouse needs to be improved, as well as the amphitheater and all three projects need to be polled. He also stated there should be no loss of parking. Donovan said she Ford Park needs more refinement but to move forward with the three projects. Cleveland said adding buses may mitigate parking issues. Mike Ortiz, Director of the Vail Recreation District (VRD), added that their polling is going to include a Nordic center, golf course clubhouse and pavilion. Cleveland directed staff to add the three projects on the ballot. Rogers asked why a poll was necessary if we are already saying these are the projects. Daly said if there are projects that may not make the whole ballot question pass, they need to know that. Zemler said they can ask their consultant how to ask the questions. Town of Vail Council Minutes of June 7, 2011 Page 13 7 , x;'201 1 Rogers made a motion to move forward with a pollster; and the motion was seconded by Foley. A vote was taken, and passed 7 -0. A five minute break was taken at 8:05 p.m. The fifteenth item on the agenda was first Reading of Ordinance No. 10, Series of 2011, amending 12 -13 -5: Employee Housing Deed Restriction Exchange Program, Vail Town Code, to allow for two new methods of exchange including a full fee -in -lieu option and a deed restriction relocation option. Nina Timm, Housing Coordinator, stated on February 3, 2011 an applicant asked for a fee in lieu. And at the March 1, 2011; and again at the April 12, 2011; Vail Local Housing Authority (VLHA) meetings the VLHA unanimously recommended adopting the proposed amendments to the Employee Housing Deed Restriction Exchange Program. At the April 25, 2011 Planning and Environmental Commission (PEC) the PEC voted 6 -1 (Pratt) to forward a recommendation of approval on the proposed amendments to the Town of Vail's Employee Housing Deed Restriction Exchange Program. Staff requested the Council approve Ordinance No. 10, Series of 2011 on first reading. This request is to create a mitigation bank. Ordinance No. 10 reflects the VLHA recommendations. She said the PEC met twice to discuss the amendments. A correction on the ordinance was pointed out to Timm to add " "shall not" on page 3. This correction will be made before second reading. Rogers made a motion to approve Ordinance No. 10, Series of 2011 as read with one change on page 3 of the ordinance, number 4 to insert " "shall not" be eligible, and the motion was seconded by Foley. Further discussion ensued. Craig Cohn owner of an Employee Housing Unit (EHU) property, said a lock off is attached to his home. He said he would like to relocate the EHU, as the EHU is 868 square feet and is not appropriate housing. He said the passage of this ordinance would give him incentive to relocate the EHU. Steve Lindstrom, a VLHA member, said the VLHA is in support of this ordinance. He said some housing has some old EHU requirements and the goal is to try to get these units occupied. Once a unit is deed restricted, the town doesn't care who owns it, as the deed restriction stays in the pool and that's what the VLHA is after. John Milligan stated he wants Council to support this ordinance as this is a more effective and efficient way to manage EHU's. He said the right of first refusal could be amended as this hinders the process and it should be removed. Timm said the first homeowner's association sued the town and the town won't work with association's that have a right of first refusal. Town of Vail Council Minutes of June 7, 2011 Page 14 7 , x;'201 1 A vote was taken and the motion passed, 7 -0, with changes as discussed. The sixteenth item on the agenda was a work session for the Ever Vail development and was focused on the provision of meeting spaces, employee housing, hot beds, and office space within the proposed Ever Vail development. The presentation intended to further the understanding of several elements of the Ever Vail development which are included in the proposed Resolution No. 6, Series of 2011, amendments. Warren Campbell, Community Development, stated tonight the applicant is making a presentation and at the end the staff is asking to continue this item to the next meeting on June 21, 2011. Dominic Mauriello, representative for Vail Resorts, Inc. presented the Council with an overview of the meeting spaces, employee housing, hot beds and office space within the proposed Ever Vail development for Council and the public. He said the meeting spaces included 9,807 square feet in two locations; 6,320 square feet in the hotel and 3,486 square feet in E1, which also includes retail, restaurant and condominiums on top. Both spaces will be managed by the hotel. They also did a sampling of other meeting spaces. Zoning requires a conditional use permit in the LMU -2 zone district for meeting space. The number of parking spaces required is 23. Ever Vail has 34,669 square feet of office space provided in three locations; E1 is 2,887 square feet; E2 is 1,900 square feet; and E5 is 29,882 square feet. None of the office space is allowed on the first floor. He said half of the office space would be occupied by Vail Resorts (VRI) and the other half by other businesses. There is a net increase of 4,846 square feet of office in Ever Vail. No net loss of office only applies in West Lionshead. Office space requires a conditional use permit in LMU -2, can't occupy space on the first floor and proposed amendments clarify the amount of office space required in the Ever Vail project. The office parking spaces requires 72 parking spaces, and net new employee housing requires 1,050 square feet for three employees. Regarding the hotels and hot beds, currently there are 102 hotel rooms: in E3 there are 56 rooms and E6 has 46 rooms. They did a hotel comparison with pure hotels, not counting condominiums like Manor Vail. Daly said the original survey stated there were 120 hotel rooms not 102. Mauriello said the last survey was based on 102 hotels. Rock Resorts added 29 lock off units, and there are 49 total for the project. He said lockoffs were added but not counted. This made up the difference with lockoff units. He said if you look at the entire project, Ever Vail will have 190 condominiums in the rental pool, 49 lockoffs and 102 hotel rooms for a total of 341 rental rooms. Rogers wants to have more information on this at the next meeting. Newbury said they would like a poll from different projects with a mix that make up the comparison; i.e. Town of Vail Council Minutes of June 7, 2011 Page 15 7 , x;'201 1 hotels versus mix versus condominiums. Rogers asked if they will have to go through the VRI program or be able to go through other rental programs. Mauriello said he will have to verify and get back with Council. A hotel is a permitted use in the LMU -2 zone district, and proposed amendments to LHRMP identify a hotel as an appropriate use in Ever Vail. The parking requirement is 55 parking spaces and employee housing generates 71 employees at 20% mitigation rate or 14.2 employees housed in 4,970 square feet. He said live beds were summarized by hot beds, warm and cold beds. Hot beds were hotel rooms; warm beds were timeshare, fractional, short -term rental units; cold were whole ownership condos not in rental program. He said commercial linkage requires 67.53 employees to be housed (16,822 to 23,635 square feet) and the inclusionary requirement is 57,132 square feet of employee housing is required. In Ever Vail, on site employee housing is 41 employees or 49,659 square feet. Cleveland asked for clarification at the next meeting on what " "on- site" means. Mauriello said off site requirements or allowance mitigation is allowed. This allows more employee housing upfront and off site when no housing is on a particular phase. Further discussion ensued regarding ownership and operation of the office spaces, discussion of no net loss in Lionshead as a whole and not just West Lionshead and the square footage requirement for employees and why there is a reduction of hotel rooms; what percentage of units in Lionshead are in rental programs and provide an analysis and include Manor Vail; what type of units, lockoffs or hotel rooms are most attractive to guests what numbers exist and occupancy numbers, any restrictions for owners in rental programs, provide background data on occupancy rates, and define on site versus off site with EHU's. Cleveland asked if office space is in three different buildings, how will phasing happen as it displaces VRI employees and when will they come on line; and will a proposed phasing program be in the plan. Missing components include retail space ownership, how much retail, phasing and what is anticipated for VRI ownership. Daly said guarantees for significant office space for other entities for perpetuity are needed and Council needs to understand how that breaks out. Foley asked Mire what the disclaimer means at the end of the document on page 26. Mire said this information is provided to build a framework only. The guarantees come from a developer improvement agreement and proposal at the time of submitting the plans. Newbury said they need to be careful to make sure there is no net loss of office space. At the end of the presentation, Warren Campbell, requested the Council continue the public hearing on the request for the Major Subdivision, Ordinance No. 7, 8, and 9, Town of Vail Council Minutes of June 7, 2011 Page 16 7 , x;'201 1 Series of 2011, and Resolution No. 6, Series of 2011 to the June 21, 2011 public hearing. Daly made a motion to continue the public hearing of Ordinance Nos. 7, 8, and 9, and Resolution No. 6, Series of 2011 to the June 21, 2011, public hearing; the motion was seconded by Donovan. A vote was taken and passed, unanimously, 7 -0. George Ruther said all questions asked by Council will be responded to at the next meeting. The seventeenth item on the agenda was adjournment. Foley Made a motion to adjourn the meeting; and the motion was seconded by Donovan. A vote was taken and the motion passed unanimously, 7 -0. The meeting adjourned at 9:17 p.m. Respectfully submitted, Dick Cleveland, Mayor Attest: Lorelei Donaldson, Town Clerk Town of Vail Council Minutes of June 7, 2011 Page 17 7 , x;'201 1 Vail Town Council Meeting Minutes Tuesday, June 21, 2011 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Dick Cleveland. Members present: Dick Cleveland, Mayor Andy Daly Kerry Donovan Kim Newbury Margaret Rogers Susie Tjossem Kevin Foley Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Matt, owner of Fuzzy Wigs Candy Store, said retail sales in Vail could be better in June. He would like to see more special events in May and June. He said Steamboat Springs and Aspen collect over $30 million in sales tax in June and Vail does around $21 million. He would like to see more sports events and other community involvement events to get guests and community members to stay in town. Council invited him to participate in the Commission on Special Events. The second item on the agenda was the Consent Agenda. The consent agenda included approval of the May 3r and May 17th meeting minutes. Foley asked that the minutes be approved separately as he was not in attendance at the May 17 meeting. Newbury made a motion to approve the May 3r meeting minutes; and the motion was seconded by Rogers. A vote was taken and the motion passed unanimously, 7 -0. Newbury made a motion to approve the May 17 meeting minutes; and the motion was seconded by Rogers. Daly stated he wanted the minutes to reflect that the Council approved summer express bus service for events in five- minute intervals. A vote was taken and passed 6 -0 -1, with the correction. Foley abstained because he was not at the May 17, meeting. The third item on the agenda was the Town Manager Report. Vail Town Council Meeting Minutes of June 21, 2011 Page 1 7 , x;'201 1 Greg Hall gave a report on the bus service during events. He said there was one complaint that there weren't available spaces at the parking structure but the guest didn't go down far enough into the parking structure. He said bike racks will be added near the Ford Park amphitheater next week. There was one day during the Teva Mountain Games where both structures filled and then parking spilled onto the Frontage Road. He stated staff has weekly meetings and they are coordinating the parking and event schedule and it's working well. The town is coordinating with Vail Resorts (VRI) to have the status of parking at Ford Park and the parking structures on their website by July 4th Donovan said the website explaining the summer parking changes was up quickly, the hosts were in place and said staff has done a fantastic job making the parking changes work. Hall said Suzanne Silverthorne did an incredible job handling the communications, website information and all the other media communications to make the transition and changes happen as easily as possible. Silverthorne said there is information on our website regarding the Fourth of July curfew regulations. She said Council needs to decide if they want to remove the curfew and /or do away with the special event district as well. Cleveland said the reason this item was called up was to remove the necessity of having checkpoints in Vail Village but if police presence is going to be there anyway, he said the Council should not do anything different. The Council did not want to have checkpoints or a curfew. Stan Zemler said there are about 700 people in town for the Colorado Municipal League (CML) conference this week. The fourth item on the agenda was the presentation of the award of a contract for replacement of the Aspen Court Recreation Path Bridge. Todd Oppenheimer, Town Landscape Architect, stated staff is requesting the Council to direct the town manager to enter into a contract for the replacement of the Aspen Court Recreation Path Bridge to Ted Seipel Construction, Inc., in the amount of $333,374.00. He said the Aspen Court Recreation Path Bridge was damaged by the record high water levels during the 2010 spring run off. The engineering firm of Martin and Martin was hired to design a new bridge. The plans and specifications for the new bridge were made available to bidders in May 2011, and the bids were opened on June 9, 2011. Four bidders responded and staff is recommending Ted Seipel Construction, Inc., as they were the low bidder and he has presented the necessary qualifications to complete the project. Daly asked what the time constraints are on this project and if this project could have begun in April. Oppenheimer said this couldn't be done in April as the Corps of Engineers try to avoid the rainbow and brown trout spawning period, hence the August 15 date. Cleveland asked if the staff was thorough and made sure these projects are submitted completely. Oppenheimer said staff waives irregularities and said this contractor is very familiar with this type of work. Oppenheimer said Vail has had very good success with this contractor. Vail Town Council Meeting Minutes of June 21, 2011 Page 2 7 , x;'201 1 Daly made a motion to award the contract and gave direction to the town manager to enter into a contract for the replacement of the Aspen Court Recreation Path Bridge to Ted Seipel Construction, Inc., in the amount of $333,374.00; and the motion was seconded by Rogers. A vote was taken and the motion passed 6 -1, Foley opposed. The fifth item on the agenda was second reading of Ordinance No. 10, Series of 2011, amending 12 -13 -5: Employee Housing Deed Restriction Exchange Program, Vail Town Code, to allow for two new methods of exchange including a full fee -in -lieu option and a deed restriction relocation option. Nina Timm, Housing Coordinator, said at the March 1 and again at the April 12, 2011, Vail Local Housing Authority (VLHA) meetings, the VLHA unanimously recommended adopting the proposed amendments to the Employee Housing Deed Restriction Exchange Program. At the April 25, 2011, Planning and Environmental Commission (PEC) hearing, the PEC voted 6 -1 (Pratt) to forward a recommendation of approval on the proposed amendments to the town's Employee Housing Deed Restriction Exchange Program. At the June 7, 2011, council meeting the Council voted 7 -0 to approve Ordinance No. 10, Series of 2011, on first reading with the correction noted in new paragraph No. 4. Timm stated the correction had been made for second reading. Rogers made a motion to approve second reading of Ordinance No. 10, and the motion was seconded by Newbury. Foley asked if the town was going to announce this to the community. Timm said definitely. A vote was taken and the motion passed unanimously, 7 -0. The sixth item on the agenda was a discussion on the Ever Vail development project with a focus on providing answers to questions raised at the June 7, 2011, public hearing which focused on the provision of meeting space, employee housing, hot beds and office space within the proposed Ever Vail development. This memorandum is intended to further the understanding of these elements of the Ever Vail development which are included in the proposed Resolution No. 6, Series of 2011 amendments. Warren Campbell, Chief of Planning, stated the applicant and staff responded to the fifteen questions raised by Council in the attached memorandum. Campbell read and discussed each of the fifteen questions in the memorandum with Council. Further discussion ensued. Daly wants information on Arrabelle to address occupancy performance for hotel and condominiums. Campbell said staff will come back with additional data. Daly said the 2006 study needed to be updated and to get Vail Resorts (VRI) to provide numbers on Arrabelle and more research on Mtrip. Zemler wanted clarification on the 2006 study. Campbell said it was staff calling various hotel properties and asking questions. Allison Kent with Mauriello Consulting Group said they are not getting specific information from some properties as they don't want their information public. Kent said that 75% of condominiums were in a rental pool. Antlers has a high percentage of rental rates and the Marriott doesn't. RockResort history shows about 50% rentals. Vail Town Council Meeting Minutes of June 21, 2011 Page 3 7isn_ott Campbell said staff will be back in front of Council on July 5 ", with setback, bulk and height information for discussion. Cleveland said he had concerns about retail spaces and if Ever Vail could have a couple of retail spaces that could be cost controlled'to allow new retail businesses to come in and allow them to succeed. Eric Perkins said his concerns are about the office spaces. He asked what happened to all the office space that VRI had in Lionshead? He is also concerned about the foundation of the buildings in Ever Vail as some of the projects in Lionshead hit water when they were being built. Campbell said staff requests the Council continue the Major Subdivision, Ordinance Nos. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the July 5, 2011, public hearing. Newbury made a motion to continue all five applications to the July 5, 2011, public hearing; the motion was seconded by Donovan. A vote was taken and the motion passed unanimously, 7 -0. The seventh item on the agenda was adjournment. Foley made a motion to adjourn, and the motion was seconded by Newbury. A vote was taken and the motion passed unanimously, 7 -0. The meeting was adjourned at 7:10 p.m. Respectfully submitted, Dick Cleveland, Mayor Attest: Lorelei Donaldson, Town Clerk Vail Town Council Meeting Minutes of June 21, 2011 Page 4 7 , x;'201 1 K � TOWN OF VAO VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 5, 2011 ITEM /TOPIC: Town Manager Report: 1) Revenue Highlights ATTACHMENTS: Revenue Highlights 7i5i20> > TOWN OF VAIL REVENUE HIGHLIGHTS June 30, 2011 Sales Tax Upon receipt of all sales tax returns, May collections are estimated to be $471,581 up 11.8% from last year and 0.7% down from budget. Year to date collections of $10.4 million are up 10.4% from prior year and up 11.7% from budget. Inflation as measured by the consumer price index was up 3.6% in May. Use Tax Use tax collections as of June 28, 2011 total $304,996 compared with $574,843 at this time last year, down 46 %. The annual budget of $500,000 projected a decrease of 55 %. Real Estate Transfer Tax (RETT) RETT collections through June 28 total $2,320,557, down 22% from this time last year. Annual budgeted revenue of $4.7 million is a 32% decrease from 2010 collections. Approximately $1,041,280 or 44% is from major redevelopment projects including Arrabelle, Four Seasons, Landmark, Manor Vail, Mountain View, Ritz Carlton Residences, Solaris, and The Sebastian. Collections not related to major redevelopment projects currently total $1,279,277, down 10.7% from this time last year. -1- 7, �i2011 -4- 1 - I TOWN OF VAQ' VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 5, 2011 ITEM /TOPIC: First reading of Ordinance No. 14, Series of 2011, An Ordinance making supplemental appropriations to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, and Marketing Fund of the 2011 Budget for the Town of Vail, Colorado; and authorizing the expenditures of said appropriations as set forth herein; and setting forth details in regard thereto. PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Approve or approve with amendments the first reading of Ordinance No. 14, Series of 2011. BACKGROUND: To be provided in a separate memo. STAFF RECOMMENDATION: Staff recommends that the Town Council approves or approves with amendments Ordinance No. 14, Series of 2011, upon first reading. ATTACHMENTS: 2nd suppl 7 , �i2011 TOWN OF VAIL Memorandum TO: Vail Town Council FROM: Finance Department DATE: July 1, 2011 SUBJECT: 2011 Budget Amendment —Ordinance 14 I. SUMMARY Staff is requesting approval of Ordinance 14 upon first reading, the second budget supplemental appropriation this year. II. DISCUSSION Included in this supplemental discussion are three requests for funding outside of the town's normal budget cycle, or "off -cycle contributions ". The purpose of this mid -year review is to provide an opportunity for organizations that have newly identified projects or unforeseen changes to their budgets to come forward all at the same time and for Council to provide consistent criteria and evaluations. Staff recommendations for these requests are attached on page 3, with budgetary impacts included below. General Fund Revenue has been increased by a total of $120,750. This includes an increase to sales tax totaling $900,000 with 61 %, or $549,000 going to the General Fund. Sales tax collections are currently exceeding budget by 11.7% ($1.1 million), and are up 10.4% ($978,000) from prior year. If the remainder of 2011 mirrored 2009 (lowest collections in the last 5 years), the town will end the year exceeding the budget by at least 5 %. The budget adjustment to revenue also includes a projected decrease in parking revenue of $500,000 and reimbursements directly offset by corresponding expenditures: $45,000 reimbursement of fees resulting from the Wenk case settlement; $17,000 for police services contracted and paid for by special event producers; and $8,750 reimbursement from the Vail Valley Medical Center relating to shared costs of a site development review for the town municipal office location. Other expenditures included in this supplemental request include a transfer of $1,845,800 to the Capital Projects Fund to help fund the energy audit enhancement implementation and $14,000 to hire a polling company to gather data for the Conference Center Fund ballot issue. Summer parking management policy was changed to limit parking on the frontage road. The increased signage, bus service, public education and enforcement efforts will cost approximately $162,000 for the season. As a part of the Guest Services Enhancement project (Phase 1), on May 3rd Council approved $27,000 for the programming /information content to be developed for the new LionsHead Welcome Center. Staff has recommended a total of $12,000 relating to the off -cycle grant requests (see page 3). $30,000 is requested to complete an assessment of the town's Information Technology operations. $33,000 is requested for the town's 1/3 share for the creation of a plan design for potential redevelopment of the municipal site, in coordination with 7i5i20> > 5 -i -t the VVMC and Steadman- Phi lippon Research Institute. $3,000 is requested to maintain the weekly special events calendar, based on contracted services 10 hours per week through October 31 Capital Proiects Fund Proposed increases to revenue include transfers from the General Fund, the Vail Reinvestment Authority (VRA) and the Real Estate Transfer Tax Fund (RETT) ($1,845,800, $1,253,951 and $32,964, respectively), $577,000 from settlement of the Wenk case as reimbursement to the town for streetscape repairs and continued capital maintenance, $10,000 in grant revenue relating to a police program and $273,000 of reimbursement for underground utility projects ($203,000 from the Holy Cross Community Enhancement Funds, $55,000 from Vail homeowners and $15,000 from the Vail Recreation District (VRD)). The revenue budget will also be adjusted for the Capital Projects Fund's 39% share of the increase in sales tax revenue, estimated at $351,000. Expenditures include the energy audit implementation ($3.1 million) with portions funded by the General Fund, VRA and RETT), $460,000 for continued work on flood repairs and mitigation as approved by Council on April 5th and $10,000 for equipment relating to the Virtual Briefing program grant sponsored by the police department. Two underground utility projects are anticipated (expenditures totaling $273,000), with contributions from Vail homeowners, the VRD and Holy Cross. The first project in East Vail is located on Bighorn road eliminating 3 to 4 electric poles and setting the stage for a future project to continue west on the north side of Bighorn Road. The second project will eliminate poles and transformers on the golf course to Ford Park. Staff is requesting $30,000 for improvements to the Vail R56 radio tower located outside of the municipal building. The improvements are related to the transition to the state- wide radio system which will be implemented in August. A majority of the expense to update the radio and wireless communications equipment will be paid for out of the Dispatch Services Fund (as a part of the $750,000 project budgeted within Dispatch Services) however some facility improvements are necessary to bring the building up to code. On April 5th, Council approved additional work to be completed as part of the LionsHead Transit Center. Both expenditures and revenue (via transfer from the VRA) of $300,000 are requested to complete the work, which includes the skier locker / host room and other enhancements. Real Estate Transfer Tax Adjustments to revenue are related to reimbursement of expenditures such as $400,000 insurance proceeds to cover the replacement of the Aspen Court Bridge and $2,950 insurance reimbursement from damage done to the Seibert fountain from a delivery truck. Expenditures include $290,000 total cost for the purchase of land above the Timber Ridge development to be designated as open space. $50,000 is requested for the repair and /or replacement of a majority of doors at Dobson Arena. Damage had been done due to break -ins over the winter, and a subsequent accident led to an investigation of the doors and safety. These repairs are required based on the investigation results. A transfer of $32,964 to the Capital Projects Fund is requested as a part of the town wide energy audit implementation, and the remaining items directly relate to the reimbursements mentioned above. Marketing Fund Business license collections have already surpassed the annual budget. The budget adjustments requested will increase revenue by $15,000, and increase expenditures (fee paid to the General Fund for collection activity) by $1,000. Town of Vail Page 2 7isi2ol> 5 -I -2 2011 Off -Cycle Contributions A. Bravo! Colorado BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting a total of $25,000 to help fund three additional concerts this summer. The added events include a June 26 free family concert starring Bravo's new Artistic Director, Anne -Marie McDermott, a world- renowned pianist ($5,000); a three -part concert series "B3 Series" (Beethoven X3) with two programs at the Vail Mountain School and one included in the June 29 concert with the Dallas Symphony Orchestra; and a July 3 rd performance entitled "A Night At The Cotton Club ". STAFF RECOMMENDATION: While staff firmly believes in the economic benefit of Bravo's events, we cannot support this funding request based on off -cycle criteria for "newly identified projects or unforeseen events ". Off cycle funding of $10,000 was awarded last year for similar programming, and even if specific performers aren't identified as yet, the funding should be requested as a part of the annual contribution process. B. Eagle River Watershed Council (ERWC) BACKGROUND INFORMATION: The ERWC is requesting $3,500 for a ten -week intern who would investigate the impacts of stormwater runoff and the drastically decreased presence of macro invertebrate ( "bugs ") in the water. This program would result in a report documenting findings as well as a community education strategy. STAFF RECOMMENDATION: Staff supports funding this effort based on the county -wide Water Quality Improvement Plan (WQIP) and serious concerns about the impacts of stormwater runoff to the health of the Gore Creek. Improvements to the water quality are necessary to retain Vail's gold - medal certification of Gore Creek. During the 2011 budget process, Council reduced the annual contribution to the ERWC, but instructed the organization to come forward with programs or projects for potential funding. C. Vail Symposium BACKGROUND INFORMATION: The Vail Symposium is requesting $8,500, including $5,000 to help fund the first annual health and wellness summit in collaboration with the Vail Valley Medical Center and $3,500 to support the screening of the 2010 "Race Across the Sky" documentary. STAFF RECOMMENDATION: Staff supports funding both events. The health and wellness summit promotes Council's efforts in this area, and the documentary screening adds to establishing Vail as a cycling destination. Chris Carmichael, who recently brought his training camp to Vail for the second time has agreed to sit on the Symposium's "Race Across the Sky" panel. The Vail Local Marketing District originally recruited the Carmichael camp as a part of their strategic alliance effort to bring more cycling enthusiasts to Vail. 3 7isi2o> > 5 -i -3 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND 2011 2011 2010 Original 1st 2011 2nd Proposed Actual Budget Supplemental Amended Supplemental Amended Comments Revenue Local Taxes: $ 17,676,115 $ 16,900,000 $ 16.900,000 $ 900,000 $ 17,800,000 YTD collections up $1.1 M from budget and $978K up from prior year Sales Tax Split b/t Gen'I Fund & Capital Fund 57/43 61/39 61/39 61/39 Sales Tax $ 10,143,624 $ 10,310.000 - $ 10,310.000 $ 549,000 $ 10.859,000 Property and Ownership 4,951,386 5,055,000 5,055,000 5.055.000 Ski Lift Tax 3,357.717 3,193,000 3,193,000 3.193,000 Franchise Fees, Penalties, and Other Taxes 1,040,425 1,087,402 1.087,402 1,087,402 Licenses & Permits 1,387,337 732,200 732,200 732,200 Intergovernmental Revenue 1,929,121 1,524,065 1,300 1,525,365 1,525,365 Transportation Centers 5,037,042 4,911,500 4,911,500 500,000 4,411,500 Reduction based on current performance Charges for Services 875,627 702,963 90,000 792,963 18,000 810,963 $17K police contracts; $1 K business license fee admin Fines & Forfeitures 271,561 305,000 305,000 305,000 Earnings on Investments 119,049 194,000 194,000 194,000 Rental Revenue 862,151 869,816 869,816 869,816 Miscellaneous and Project Reimbursements 386,271 161,658 56,699 218,357 53,750 272,107 $45K reimbursement for administrative costs from Wank settlement; $8,750 reimbursement from WMC for municipal site review Total Revenue 30,361,311 29,046,604 147,999 29. 194,603 120.750 29,315,353 Expenditures Salaries 13,045,680 13,671,012 (65,854) 13,605,158 100,000 13,705,158 $831(summer parking services (bus and parking hosts);$17K contracted police services aid for by event producers Benefits 4,622295 4,595.579 37,649 4,557.930 4.557.930 Subtotal Compensation and Benefits 17,667,975 18,266,591 103,503 18,163,088 100,000 18.263.088 Contributions and Special Events 1,283,494 1,348,750 250,000 1.598,750 12,000 1,610,750 OH-cycle grant requests (based on staff recommendation) $33K TOV share for Municipal building / VVMC plan concept; $14K polling company for Cent Center ballot; $45K administrative costs from W enk settlement; $30K IT assessment consultant; $27K for Guest All Other Operating Expenses 4,990,731 5,869,021 233,324 6,102,345 216,000 6,318,345 Services Enhancement programming in LH Welcome Center; $3.01K for weekly special event calendar production: $64K summer parking enforcement Incl. signage, security firm and public communications/advertising Heavy Equipment O eratin Charges 1,993,320 2,071,117 2.071,117 15,000 2,086,117 Express bus mileage for summer parking services Heavy Equipment Re lacement Charges 697,630 546.104 546.104 546,104 Dispatch Services 522,213 537,827 537,827 537,827 Total Expenditures 27,155,363 28,639,410 379,821 29,019,231 343,000 29,362,231 Revenue Over (Under) Expenditures 3,205,948 407,194 (231,822) 175,372 (222,250) (46,878) Transfer to Capital Projects Fund (3,742,673) - - (1,845,800) (1,845,800) Transfer to Capital Projects Fund for implementation of energy audit enhancements Total Expenditures 30,898,036 28,639,410 379,821 29.019,231 2,188,800 31,208,031 Surplus Net of Transfers & New Programs (536,725) 407,194 (231,822) 175,372 (2,068,050) (1,892,678) Beginning Fund Balance 23,423,417 20,340,414 2,546,278 22.886,692 22.886,692 Ending Fund Balance $ 22,886,692 $ 20,747,608 $ 23,062,064 $ 20,994,014 EHOP balance included in ending fund balance - $ 690,000 $ - $ 690,000 $ 690,000 not spendable -4- 5-1-4 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND 2011 2010 2011 1st 2011 2nd Proposed Actual Budget Supplemental Amended Supplemental Amended Revenue Local Taxes: $ 17,676,115 $ 16,900,000 $ 16,900,000 900,000 $ 17,800,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 57/43 61/39 61/39 61/39 Sales Tax $ 10,143,624 $ 10,310,000 $ 10,310,000 549,000 $ 10,859,000 Property and Ownership 4,951,386 5,055,000 5,055,000 5,055,000 Ski Lift Tax 3,357,717 3,193,000 3,193,000 3,193,000 Franchise Fees, Penalties, and Other Taxes 1,040,425 1,087,402 1,087,402 1,087,402 Licenses & Permits 1,387,337 732,200 732.200 732,200 Intergovernmental Revenue 1,929,121 1,524,065 1,300 1,525,365 1,525,365 Transportation Centers 5,037.042 4,911,500 - 4,911,500 (500,000) 4,411,500 Charges for Services 875,627 702,963 90,000 792,963 18,000 810,963 Fines & Forfeitures 271,561 305,000 - 305,000 - 305,000 Earnings on Investments 119,049 194,000 - 194,000 - 194,000 Rental Revenue 862,151 869,816 - 869,816 - 869,816 Miscellaneous and Project Reimbursements 386,271 161,658 56,699 218,357 53,750 272,107 Total Revenue 30,361,311 29,046,604 147,999 29,194,603 120,750 29,315,353 Expenditures by Type: Municipal Services: Town Officials 1,162,640 1,295,860 73,428 1,369,288 45,000 1,414,288 Administrative Services & Risk Management 3,043,095 3,306,565 7,000 3.313,565 97,000 3,410,565 Community Development & Housing 1,722,407 1,644,765 1,644,765 33,000 1,677,765 Police 4,280,070 4,591,150 16,014 4,607,164 53,000 4,660,164 Police Communications 522,213 537,827 - 537,827 - 537,827 Fire 2,817,132 2,981,136 - 2,981,136 - 2,981,136 Public Works & Streets 3,530.332 3.553,226 - 3,553,226 5 3,558,226 Transportation & Parking 4,495.643 4.661,727 33,379 4,695,106 98,000 4,793,106 Facilities 3,315,796 3,733,319 - 3,733,319 - 3,733,319 Library 794,879 800,580 - 800,580 - 800,580 Economic Development 1,471,156 1,533,255 250,000 1,783,255 12,000 1,795,255 Total Expenditures 27,155,363 28,639,410 379,821 29,019,231 343,000 29,362,231 Revenue Over (Under) Expenditures 3,205,948 407,194 (231,822) 175,372 (222,250) (46,878) Transfer to Capital Projects Fund (3,742,673) - (1,845,800) (1,845,800) Total Expenditures 30,898,036 28,639,410 379,821 29,019,231 2,188,800 31,208,031 Surplus Net of Transfers & New Programs (536,725) 407,194 1 (231,822)1 175,372 1 (2,068,050) (1,892,678) Beginning Fund Balance 23,423,417 20,340,414 2,546,278 22,886,692 22,886,692 Ending Fund Balance $ 22,886,692 $ 20,747,608 $ 23,062,064 $ 20,994,014 EHOP balance included in ending fund balance - $ s9o,000 $ $ s9o,000 $ sso,000 not spendable 7/5/2011 -5- 5-1-5 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2011 2010 2011 tat 2011 2nd Proposed Actual Budget Supplemental Amended Supplemental Amended Project Information Total Sales Tax Revenue: $ 17,676,115 $ 16,900,000 $ 16,900,000 $ 900,000 $ 17,800,000 YTD collections up $1.1 M from budget and $978K up from prior year Sales Tax Split between General Fund & 57143 61/39 Capital Fund Sales Tax - Capital Projects Fund $ 7,712,020 $ 6,590,000 $ 6,590,000 $ 351,000 $ 6,941,000 Use Tax 1,103,118 500,000 500,000 500,000 No major projects assumed Federal Grant Revenue 3,576,818 1,428,000 549,000 549,000 2010: $5.OM for transit center; $28.51K for Police Live Scan Interface software; 2011: $828K for bridge reconstruction, $600K buses Other State Revenue - 10,000 10,000 Virtual Briefing police grant Lease Revenue 183,170 184,500 184,500 184,500 Per Vail Commons commercial and residential leases Employee Housing Fee -1n -Lieu 106,764 $577K Wank case settlement for capital repairs; $203K Holy Cross Community Project Reimbursement 1,507,522 - - 850,000 850,000 Enhancement Funds, $55K remi from Vail homeowners and $15K from Vail Rec Distrcit for underground utility projects Resale of Arosa duplex 816,541 Resale of Arosa duplex constructed by the town Earnings on Investments and Other 93,465 Total Revenue 15,099,418 8,702,500 7,823,500 1,211,000 9,034,500 Maintain Town Assets Bus Shelters 1,046 27,900 27,900 27,900 Parking Structures 246,985 504,000 504,000 504,000 $450 scheduled capital projects; $130K for energy audit work, $20K for final payment of Facilities Capital Maintenance 231,246 450,000 175,000 625,000 625,000 mechanic garage doors at PW Shops; $25K added for Vail Village Inn loading & delivery facility improvements Library Roof Replacement 390,615 102,840 102,840 102,840 Final bills for Library root project; Savings of $9,400 Main Vail Station Roof Replacement - 250,000 250,000 250,000 Added roof replacement SAM 0; station remodel previously included in 5 -year plan removed Need to gut plumbing; electrical wiring; roofing, etc.; asbestos and mold remediation; 4 units Creekside Housing Improvements 110,581 160,000 160,000 160,000 were completed in 2010; plan to do 4 more in 2011: in 2012, complete remaining 4 units and replace exterior siding, stairs and decks Vail Village Inn Condo Roof (TOV Portion) 17,000 17,000 17,000 17,000 Capital assessment from owners' association fors ace owned by town Street Light Improvements 67,496 67,500 67,500 67,500 New street lights and to refurbish residential lighting Capital Street Maintenance 270,321 1,153,500 1,153,500 1,153,500 On -going maintenance to roads and bridges including asphalt overlays, patching and repairs Relating to flood repairs: Reconstruct a portion of Rockledge drainage improvements, Flood incident repairs 992 - 8,048 8,048 460,000 468,048 Big Horn Creek culvert repair /replacement at Columbine and Spruce Way, Booth Creek improvements to mitigate future flooding of culverts, tennis courts and playgrounds. Audio Visual 1,883 10,000 31,996 41,996 41,996 Re- appropriate for mixer board and cameras in the Council chambers for recording of meetings Document Imaging 115,956 116,000 14,636 130,636 130,636 Supplementfor continuation of historical scanning (outside vendor); Annual maintenance, licensing and contract position thru 2011: later years annual software licensing Software Licensing 18,323 33,640 33,640 33,640 Upgrade Microsoft products on all equipment in 2010; renew licenses in future Hardware Purchases 95,158 65,000 65,000 65,000 Scheduled rotation of PCs, printers and servers Data Center (Computer Rooms) 7,117 15,000 15,000 15,000 Based on annual replacement schedule of security and power systems for 3 computer rooms Website and e- commerce - 27,000 12,000 39,000 39,000 Rescheduled the website redevelopment to 2011 to coincide with the Guest Service Enhancement project Comm Dev ArcGIS System 3,472 16,000 16,000 16,000 Web access to town GIB information similar to County's website GIB product Fiber Optics in Buildings 24,375 17,000 17,000 17,000 Cabling / Network Infrastructure: to repair, maintain & upgrade Network upgrades 34,693 21,000 21,000 21,000 Computer network systems - replacement cycle every 3 -5 years Computer Aided Dispatch (CAD) / RMS Project 69,204 57,000 57,000 57,000 County -wide "Computer Aided Dispatch /Records Mgmt System" ; includes patrol car laptops and software used to push information to TOV and other agencies 7/5/2011 -6- 5-1-6 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2011 2010 2011 tat 2011 2nd Proposed Actual Budget Supplemental Amended Supplemental Amended Project Information Radio Tower (Vail R56) 30,000 30,000 Town's portion of wireless communication equipment upgrade Virtual Briefing System 10,000 10,000 Police Virtual Briefing equipment (grant funded) Intergraph software upgrade 80,000 80,000 80,000 TOV portion of upgrade to computer-aided dispatch system Live Scan Interface 14,250 14 14 14,250 Funded by grant above; Links our Live Scan software to other agencies Total Maintenance 1,720,713 3,071,540 374,770 3,446,310 500,000 3,946,310 Enhancement of Town Assets Comm Dev Interactive Permit software 225,000 225,000 225,000 Replacement of Permit Plus software: allows for web access by customers Energy Enhancements - - - - 3,122,715 3,122,715 Implementation of energy audit enhancements (includes reimb from VRA, RETT, and GF) New Fire Truck 316,083 253,917 253,917 253,917 New fire truck for additional station; Deposit made in 2010; delivery in 2011 Library Self -Check System 83,673 Funded by library rants West Meadow Drive 19,555 Village Streetscape 594,961 - 172,429 172,429 172 429 Re- appropriate for newspaper boxes (approx. $76K) and signage of $21,000 with remainderfor Guest Service Enhancement project (capital expense...some of this project budgted in RETT) Neighborhood Road Reconstruction 195,055 1,800,000 238,701 2,038,701 2,038,701 Re- appropriate to cover $175K final bill for Mill Creek Circle and $63K fordesign for Vail Valley Drive project, with construction budgeted in 2012 Neighborhood Bridge Reconstruction 4,118 1,050,000 145,882 1,195,882 1,195,882 Matterhorn Bridge reconstruction moved to 2011 due to CDOT fiscal year and requirements; Partial funding from federal grant Parking Entry System / Equipment 75,123 - - - Metered lots; equipment obsolete and not servicable by vendor; Time sensitive for installation prior to next parking season Replace Buses 1,203,400 2,283,214 3,486,614 3,486,614 6 buses ordered in 2010 -will take delivery in 2011:2011 2 Hybrid buses Timber Ridge Legal2oning 65,243 50,000 50,000 50,000 Continuation of negotiations, legal and rockfall mitigation efforts Manor Vail Street Plan - - 83,800 83,800 83,800 Expenditure related to impact fee paid by Manor Vail development; Keep funds in bugdet due to developer agreement Total Enhancements 1,353,811 4,053,400 3,452,943 7,506,343 3,122,715 10,629,058 New Assets $300K based on council approved changes to project including $100K for skier locker I LionsHead Transit Center (VRA) 4,410,909 - 1,089,091 1,089,091 300,000 1,389,091 host room (approved April 5); Continuation of the project:. $5.0 million from Federal grant: remainder transferred from VRA Welcome Center (VRA) 358,294 6,830,319 111,387 6,941,706 6,941,706 Continuation of the project; Funded by the Vail Reinvestment Authority Surface Parking Addition (VRA) 2,521 900,000 62,479 962,479 962,479 Continuation of the project; Funded by the Vail Reinvestment Authority East LionsHead Portal (VRA) - 200,000 200,000 200,000 Design work approved by Council Feb 1 st; Funded by the Vail Reinvestment Authority West LionsHead Portal (VRA) 75,000 75,000 75,000 Design work approved by Council Feb 1 st; Funded by the Vail Reinvestment Authority Library Remodel 475,000 475,000 475,000 Funded by the Vail Reinvestment Authority West Vail Fire Station 3,296,382 2,003,618 2,003,618 2,003,618 To complete construction of West Vail Fire Station Arosa Drive - Duplex for Employee Housing 297,393 Development project for deed- restricted housin Buy -down Program 552,118 552,118 552,118 Carry forward program funding Buy -down Program Funded by Pay -in -Lieu - - 217,803 217,803 217,803 Carry forward current balance of program funding: Housing funded directly by Pay -in -Lieu fees collected from developers Variable Message Signs /Way- Finding Re- appropriate for variable message sign installation; '2010: Solans $93.6K and Main Vail off Improvements 23,381 180,000 (80,000) 100,000 100,000 ram p s;'2011: $180K for Main Vail off ramps; 2012: Four Seasons/Middle Creek; 2013: EverVail; 2014: $65K each for Ford Park and Vail Parking structure 1 -70 Noise 5,040 378,140 378,140 378,140 Re-appropriate for utility relocation for Bald Mountain berm extension Two projects: East Vail on Bighorn Rd and Golf Course to Ford Park; Reimbursements Underground Utility improvements - - 273,000 273,000 from homeowners totaling $55,000 ($51K from East Vail and $50K from residents near golf course), Vail Rec District ($15K) and Holy Cross directly funding $43,000 for East Vail project Chamonix Area Planning 38,944 - 92,600 92,600 92,600 $80K for water /utility infrastructure done during construction of W Vail Fire Station; $12.6K final amount due to Martin & Martin Total New Assets: 8,432,864 8,385,319 4,702,236 13,087,555 573,000 13,660,555 75 11 -7- 5-1-7 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2011 2010 2011 tat 2011 2nd Proposed Actual Budget Supplemental Amended Supplemental Amended Project Information Total Capital before Financing 11,507,387 15,510,259 8,529,949 24,040,208 4,195,715 28,235,923 Debt Service and Financing Debt Service on Outstanding Bonds 2,273,957 2,279,572 2,279,572 2,279,572 Annual debt service payments Timber Ridge Debt Service Guarantee 925,000 925,000 1 925,000 Annual debt service guarantee - requirement of TR debt Total Debt Service and Financing: 2,273,957 2,279,572 925,000 3,204,572 3,204,572 Total Expenditures 13,781,344 17,789,831 9,454,949 27,244,780 4,195,715 31,440,495 Other Financing Sources (Uses) 2011: Implementation of energy audit enhancements ($953.9K) Additional work approved for Transit/Welcome Center ($300K); Welcome Center construction ($6.8M), Surface Parking Transfer from Vail Reinvestment Authority (1,070,365) (8,520,319) (8,520,319) (1,253,951) (9,774,270) $900K, Library renovation $475K and LH Pkg mtc $315K; 2012: LH Portal improvements $1.1 M, LH Pkg mtc $365K; 2013: $2.5M complete LH Portal and LH Pkg mtc $31 OK; 2014 mtc $340K; 2015: mtc $350K Transfer from General Fund (3,742,673) (1,845,800) (1,845,800) Transfer from GF for implementation of energy audit enhancements Transfer from RETT 32,964 32,964 Transfer from RETT for implementation of energy audit enhancements Revenue Over (Under) Expenditures 6,131,111 (567,012) (9,454,949) (10,900,961) 148,000 (10,752,961) Beginning Fund Balance 11,233,206 6,842,351 10,521,966 17,364,317 17,364,317 Ending Fund Balance 17,364,317 6,275,339 6,463,356 6,611,356 "Promissory note due from Childrens' Garden of Leaning included in ending fund balance - not 10,000 10,000 10,000 spendable 7/5/2011 - 5-1-5 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND Proposed 2010 2011 1st Amended 2nd Amended Actual Budget Supplemental 2011 Supplemental 2011 Comments Real Estate Transfer Tax $ 6,950,702 $ 4,670,000 $ 4.670,000 $ 4,670,000 Base sales flat with 2009 Federal Grants 13,100 - _ Federal grants for Stephen's Park restoration ($6K), $3K for NWCOG Regional Energy Efficiency grant; $8K for weed control Golf Course Lease 126,768 124,400 124,400 124,400 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) VRD repayment for promissory note 1,028,000 1 Loan was repaid in full in 2010 Intergovenmental Revenue 33,427 20.000 161,000 181,000 181,000 $161,000 GOCO Grant for Red Sandstone playground (matching expense below); $20K Lottery fund proceeds Project Reimbursements 72,902 - 40,000 40,000 402,950 442,950 $400K Insurance reimb for Aspen Ct Bridge and Seibert fountain railing damage ($2,950) Recreation Amenity Fees 39,181 10,000 10,000 10,000 Earnings on Investments and Other 123,382 15,879 15,879 15,879 Total Revenue 8,387,462 4,840,279 201,000 5,041,279 402,950 5,444,229 Maintain Town Assets Annual Park and Landscape Maintenance 1,198,869 1,317,340 1,317,340 1,317,340 Ongoing path.. park and open space maintenance, project mgmt Management Fee to General Fund (5%) 347,534 233,500 233,500 233,500 5% of RETT Collections - fee remitted to the General Fund for administration Rec. Path Capital Maint 119,241 104,094 37,083 141,177 141,177 Rec path work at Red Sandstone school / pedestrian overpass and Red Sandstone park Tree Maintenance 57,331 65,000 20,000 85,000 85,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town -owned property at approx. $120 per tree Flood Incident Repairs 269,167 - - - 400,000 400,000 Replacement of Aspen Court Bridge (reimbursed by insurance) Forest Health Management 206,183 145,000 - 145,000 145,000 Pine beetle mitigation in conjunction w/ forest service; 2011 -2015; Reduced manager to part-time and reduced seasonal positions from 6 to 4 Street Furniture Replacement 22,472 22,500 22,500 22,500 Annual replacement or capital repairs, includes bike racks Park / Playground Capital Maintenance 94,609 90,000 21,891 111,891 2,950 114,841 $2,950 Seibert fountain railing repair (insurance reimb) Bald Mountain Ftg Rd / Underpass Project 5,100 200,000 194,900 394,900 394,900 Reconstruction of retaining wall that supports bike path through the underpass and widening for future bike path shoulders. Support 10,000 65,620 Alpine Garden Su Re- appropriate $10K to extend an off -cycle grant if BFAG raises $90K in donations 55,620 55,620 65,620 p (they have currently reached $73,000) Black Gore Creek Sand Mitigation 55,477 50,000 15,600 65,600 65,600 $15,600 for the Eagle River Watershed Council for additional water quality monitoring Public Art - Operating 94,072 89,371 89,371 89,371 AIPP salary and operating expenses related to RETT $40,000 for recycling expense reimbursed by the County (see revenue above);Re- Environmental Sustainability 253,434 250,000 69,350 319,350 319,350 appropriate $20,000 for water quality improvement plan; $8,850 for Governor's Energy Office rebates; $500 for Vail Daily recycling ads Total Maintenance 2,779,109 2,622,425 368,824 2,991,249 402,950 3,394,199 Enhancement of Town Assets Timber Rid e- Buffehr Creek Rd separation 4,123 To finish path from TimberRid a to Roost; offset by Federal Grant Stephen's Park Stream Repairs 63,241 - 2,759 2,759 2,759 Re- appropriate for streambank stabilization sign (requirement of the grant); Rebuilding of streamside area due to erosion; partially funded by federal grant Trailhead Development / Improvement 24,000 24,000 24,000 Improve trailheads; Continued need through 2012 (one trail per year) ADA Compliance w/ VRD 533 10,000 - 10,000 10,000 Shared costs with VRD - ADA access at recreational facilities;new ADA regulations go into effect 2011 7/5/2011 g_ 5 -1 -9 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND Proposed 2010 2011 1st Amended 2nd Amended Actual Budget Supplemental 2011 Supplemental 2011 Comments Greenhouse 1,576 4 miles of bike lanes (6 foot shoulders) to be added prior to CDOT overlay project; first Frontage Road Bike Lanes/Trails 29,610 2,275,000 89,658 2,364,658 2,364,658 priority is Blue Cow Chute to East Vail; path from Vail Mtn School to E. Vail exit; construction was budgeted in 2010; now pushed to 2011 and 2012. Ford Park Master Plan 145,093 2,150,000 182,924 2.332,924 2,332,924 On -going work for project design related to the masterplan Ford Park Improvements 200,000 200,000 200,000 Ford Park pathwork, restrooms and other improvements Seibert Circle 16,459 Water supply infrastructure; Ong plan to include in water bills, but interest rate now 5%, Raw Water/ Irrigation Control - - 366,493 366,493 366,493 so paying up front instead of financing; ERWSD working on bringing system up to consistent operation prior to bill being paid Kayak Take -out - 10,000 10,000 10,000 Re- appropriate developer contribution to be used for whitewater improvements Stream Tract Encroachment Survey 14,081 14,081 14,081 Su 'ey along Gore Creek Reconstruction of playground per safety plan; 20 years old; in -house design currently Red Sandstone Park - Per Safety plan - - 464,000 464,000 464,000 underway and staff working on a plan to deal with parking and ADA requirements. Recent acquisition of parking parcel - staff will present park options at future meeting Red Sandstone Playground LOCO Grant 161,000 161,000 161,000 Pass through GOCO grant proceeds to school district for Red Sandstone playground Booth Creek Playground - 15,000 15,000 15,000 Design in 2011; deferred construction until 2012 Booth Creek Park redevelopment - 50,000 50,000 50,000 Design in 2011; deferred construction until 2012 To purchase sculptures, artwork, art programs and events; remainder is re- appropriated Public Art - General program / art 24,040 80,000 205,997 285,997 285,997 each year to accumulate enough funds; Annual Manhole cover sales add funds each year. Public Art - Morales relocation 44,036 95,000 120,692 215,692 215,692 Re- appropriate to continue relocation project Public Art - Winterfest 38,394 - 51,600 51,600 51,600 Recognize donations made in 2010 for Winterfest event; approximate cost of $25K per year Guest Service Enhancements 100,000 100,000 100,000 Planning and design only; implementation currently unfunded; Will present plan to Council for approval Landscape Medians 3,256 - 40,000 40,000 40,000 Frontage road medians alongside redevelopment projects;Re- appropriate to modify landscaping in front of the Sebastian to reduce water usage and ongoing maintenance Open Space Land Acquisition 350,261 290,000 290,000 Purchase of land above Timber Ridge development Total Enhancements 720,622 4,999,000 1,709,204 6,708,204 290,000 6,998,204 VRD- Managed Facility Projects Recreation Enhancement Account - 124,400 253,500 377,900 377,900 Carryforward balance: Reserve account for golf course improvements - funded by annual lease revenue Golf Course Irrigation 23,405 2010: to complete irrigation project (50% share with VRD Golf Course Clubhouse 23,349 753,187 539,101 1,292,288 1.292,288 Re- appropriate for clubhouse renovations; original 2010 budget had included clubhouse roof replacement,HVAC, boilers, stucco and trim work, and parking lot asphalt 2010: Improvements to golf course: 7th tee box retaining wall, 11 th and 17th hole Golf Course - Other Improvements 200,799 - 374,301 374,301 374,301 bridges;improvements to maintenance building including stucco, wood trim and soffits; 2014 asphalt driving and parking area $50K to replace or repair almost all doors; Re- appropriation includes $10,000 for Dobson Ice Arena 58,843 128,159 181,157 309,316 50.000 359,316 electrical panel upgrade; $120K for louver system upgrade; $25K for refurbishment of wood exterior; $26,157 for landscape plan Ford Park / Tennis Center Improvements 1 84,656 1 227.423 1 206,330 1 433,753 1 1 433,753 Re-appropriate to refurbish Ford Park tennis courts 7/5/2011 -10- 5 -1 -10 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND Proposed 2010 2011 1st Amended 2nd Amended Actual Budget Supplemental 2011 Supplemental 2011 Comments Youth Services - - 25,000 25,000 25,000 Re- appropriate to help fund transition expenses (FF &E, interior finishes, etc) with new Welcome Center project Gymnastics Center 25,000 25,000 25,000 Waiting on energy audit prior to installing cooling system Nature Center 4,471 5,529 5,529 5,529 Re-appropriate for new wood siding and trim Total VRD- Managed Facility Projects 395,522 1,233,169 1,609,918 2,843,087 50,000 2,893,087 New Assets Public Restrooms 670.000 670.000 670,000 Restrooms at W. Meadow Drive & Vail Road; Pushed from'09 to'11 Total New Assets: 670,000 - 670,000 - 670,000 Total Expenditures 3,895,253 9,524,594 3,687,946 13,212,540 742,950 13,955,490 Other Financing Sources (Uses) Transfer to Capital Project Fund 32,964 32,964 Transfer to CPF for implementation of energy audit enhancements Revenue Over (Under) Expenditures 4,492,209 (4,684 315 ) (3,486,946 8,171,261) 372,964 8,544,225 Beginning Fund Balance 13,188,947 12.008,885 5,123.271 17,132.156 17,132.156 Ending Fund Balance $ 17,681,156 $ 7,324,570 $ 8,960,895 $ 8,587,931 7/5/2011 -11- 5-1-11 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING FUND 2011 2010 2011 2nd Proposed Actual Budget Supplemental Amended Comments Revenue Business Licenses $ 314,452 $ 317,000 15,000 $ 332,000 Based on YTD collections Earnings on Investments 1,083 Total Revenue 315,535 317,000 15,000 332,000 Expenditures Commission on Special Events / Grants 268,000 300,000 300,000 Collection Fee - General Fund 15,723 16,100 1,000 17,100 Fee paid to General Fund Total Expenditures 283,723 316,100 1,000 317,100 Revenue Over (Under) Expenditures 31,812 900 14,000 14,900 Beginning Fund Balance 106,359 127,759 (21,400) 106,359 Ending Fund Balance $ 138,171 $ 128,659 $ (7,400) $ 121,259 7/5/2011 -12- 5-1-12 ORDINANCE NO. 14 SERIES OF 2011 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, AND MARKETING FUND OF THE 2011 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2011 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 17, Series of 2010, adopting the 2011 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2011 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: General Fund $ 2,188,800 Capital Projects Fund 4,195,715 Real Estate Transfer Tax Fund 775,914 Marketing Fund 1,000 Total $ 7,161,429 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Ordinance No. 14, Series of 2011 7/5/2011 5 -I -13 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 5th day of July, 2011, and a public hearing shall be held on this Ordinance on the 19th day of July, 2011, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. Dick Cleveland, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 14, Series of 2011 7/5/2011 5 -1 -14 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by May 31, 2011 by 5:00 P.M.. You must provide 12 copies of the application and an electronic version (via email). Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Attn: Kathleen Halloran 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479 -2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Bravo Colorado at Beaver Creek - Vail (dba, Bravo! Vail Valley Music Festival) 2. Contact person: John W. Giovando, Executive Director or Jeanne Reid White, Director of Development 3. Mailing address: 2271 N. Frontage Road W., Suite C, Vail, Colorado 81657 4. Telephone: 970 - 827 -5700 5. Members and Titles of your governing board: Ronnie Baker Businessman Jan Broman Business Entrepreneur Bill Burns Bank Executive Jan Coulson Philanthropist Timothy Dalton, Vice Chair* Businessman Cookie Flaum Philanthropist Ceil Folz President, Vail Valley Foundation John Galvin* Former VP, The Irvine Co. Dan Godec, Treasurer* Banking Industry Consultant Jeanne Gustafson, Secretary* Retired Businesswoman Linda Hart* The Hart Group, Dallas, TX Betsy Hendrickson Retired Communications Executive Chris Jamot Vail Resorts Alan Kosloff, Chairman* Retired Businessman Honey Kurtz* Philanthropist Marion Laughlin Bravo Guild Chairman Rob LeVine Chairman, Vail Symposium Richard Liebhaber* Retired Communications Executive Vicki Logan* Retired Businesswoman Laura Marx Philanthropist Tony Mayer Retired Banker Shirley McIntyre Philanthropist Russell Molina Businessman Matt Morgan Owner, Sweet Basil Restaurant Susan Rogel Philanthropist Margaret Rogers Attorney 7/5/2011 5 -1 -15 Byron Rose Retired Businessman Terie Roubos* University of Colorado Carole Segal* Philanthropist Rob Shay Betteridge Jewelers Rachel Smiley Alpine Party Rentals Cathy Stone* Philanthropist; Vail Jazz Foundation Argie Tang, Vice Chair* Philanthropist Doug Tansill ** Businessman Betsy Wiegers* Retired Businesswoman, Philanthropist * Executive Committee ** Chairman Emeritus 6. Amount of contribution requested: $25,000 7. Why was this not part of the normal contribution request process for 2011 budgeting (due June 30, 2010)? This request is for funding to assist with three programs that were not scheduled when the original application was submitted. 8. Organization fiscal year -end: September 30 9. Are your books audited? A financial review is conducted at the end of each fiscal year by Stephanie Novosad, CPA of Novosad, Lyle and Associates. A Sarbanes -Oxley review is performed by Jerry McMahan formerly of McMahan and Associates. 10. How will the contribution be used? A Contribution of $25,000 from the Town of Vail will assist the Festival in funding three projects that have been added to the 2011 program since the Festival's initial 2011 grant request. A. The first concert, to be held on the opening night of the Festival on June 26, will feature the world renowned, passionate pianist, and Bravo's new Artistic Director, Anne -Marie McDermott. The concert will be held at the Gerald R. Ford Amphitheater, and is offered complimentary to the public: Sunday, June 26, 6:00pm JOHANN SEBASTIAN BACH (1685 -7150) English Suite No. 2 in A Minor, BVW 807 JOHANN SEBASTIAN BACH Chaconne from the Violin Partita in D Minor LOUIS MOUREAU GOTTSCHALK (1829 -1869) L'Union: Paraphrase de Concert on National Airs, Op. 48 FREDERIC CHOPIN (1810 -1849) Ballad No. 1 in G Minor, Op. 23 ROBERT SCHUMANN (1810 -1856) Widmung (Dedication) ALFRED GRONFELD (1852 -1924) Soiree de Vienne, Op. 56 This intimate piano recital allows the Festival the opportunity to present our new Artistic Director to the public and the free concert will help draw a new audience and new guests to Vail; many will likely become long term patrons. The Festival has incurred additional expenses of more than $10,000 for this concert at the Gerald R. Ford Amphitheater. We kindly request a donation from the Town of Vail in the amount o $5,000. 7/5/2011 5 -1 -16 B. The next three concerts comprise the B3 Series (Beethoven X3); which is part of the umbrella series known as Beethoven:Architect of Humanity. These programs will be held on June 27 and 28 at the Vail Mountain School and feature internationally recognized, tier -I musicians: Ida Kavafian, Violin, Peter Wiley, Cello; and Anne -Marie Mc Dermott, Piano. Chamber music has been a rich historical element of the Festival since its inception and continues to be a beloved part of the Festival's culture. During an interview at the Santa Fe Chamber Music Festival, Ms. McDermott stated the following about her strategy in producing Chamber Music for the Bravo Festival: "In creating Vail's programs, my approach is going to be to present ... absolutely powerful concerts. I am not drawing from the pool of the chamber music club in the sense of just bringing a group of musicians together and giving them a week to work up a program. I'll do the opposite: establish a program and then find the best group of players for it." Anne -Marie is dedicated and passionate about bringing stellar musicians to Vail, which in turn will attract new visitors to the community and retain the faithful patrons. The B3 Series ends with a concert at the Gerald R. Ford Amphitheater with the Dallas Symphony Orchestra on Wednesday, June 29 at 6:00 pm. Ms. Kavafian, Mr. Wiley and Ms. McDermott continue as the featured soloists during this performance. Additionally, the Festival chose to hold these concerts in Vail instead of normally presenting these kinds of chamber music concerts at the Vilar Performing Arts Center. The intention of this mini - series was to create an exceptional music/cultural experience and encourage our patrons, old and new, to start their Vail Summer Season earlier. The Festival has incurred additional expenses of more than $28,000 for these two concerts in Vail. We kindly request a $10,000 contribution from the Town of Vail to assist with production, and artist fees associated with this concert. C. The final concert is to be held on July 3, at the Gerald R. Ford Amphitheater with the Dallas Symphony Orchestra. A Night At The Cotton Club will feature the jazz arrangements and conductorship of Jeff Tyzik and the following artists: Byron Stripling, Trumpet and Vocalist; Caremen Bradford, Vocalist; Ted Levy, Vocalist and Tap Dancer; Robert Briethaupt, Drum Set. The Bravo Festival is intentional about building a new audience and this particular jazz concert will assist the Vail Jazz Festival with their Festival awareness; both of these signature festival events will leverage together in providing abundant cultural experiences for the Vail Summer Season. In order to hire the number and caliber of professional musicians necessary to perform this special concert, the Festival incurred an additional expense of more than $23,000. This concert is intended to draw in very diverse audience and new concert -goers as well. This is expected to be one of the most popular programs of the 2011 Season with an anticipated audience of more than 3,500. The Festival kindly requests a contribution from the Town of Vail in the amount of $10,000. 11. How does your request support item 1C of the contribution policy? The June 26 complimentary concert for the community, the B3 Series, and the July 3 "A Night At The Cotton Club" concert will appeal to a wide regional audience. All three programs present unique collaborative efforts between some of the nation's most respected, tier -I artists. Each offers a 'unique' experience that will draw diverse crowds, many who will be experiencing Bravo and Vail for the first time. Hosting three tier -I American orchestras, the Bravo Festival is unlike any other music festival in the country. The Festival's ability to continue to add these types of programs to the already impressive roster takes the appeal of the Festival to a higher level and provides the citizens and 7/5/2011 5 -1 -17 guests of Vail exceptional educational and abundant cultural opportunities. The Festival provides an economic impact of over $12 million to the valley, while sustaining continued growth. In order to promote these events to new and broader audiences, the Festival, has undertaken an extensive marketing effort in the Front Range to encourage Colorado residents to start their Vail Summer earlier. The Bravo Festival has also retained 21C Media (NYC) to promote and bring national awareness to the Festival and the premier mountain resort of Vail. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The Bravo! Festival receives funding support from private and family foundations; federal, state and local government; corporate enterprises; individual patrons; as well as from membership fees from the local community volunteer Guild. Earned income is generated through ticket sales, program advertising, concession sales and investments. 13. Organization's mission statement:. To enhance the cultural life of the Vail Valley through the organization and presentation of classical and popular music programs at the highest international artistic level. To foster the performing arts - music, dance and theater - in the Vail Valley. To promote public education in the arts. To provide an additional cultural dimension to the summer season that encourages part time residents to spend more time in the Vail Valley and attract summer visitors in larger numbers for longer stays thereby contributing to the cultural and economic well being of the Vail Valley. 7/5/2011 5 -1 -18 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: September 30, 2010 Assets: Current Assets: Cash and cash equivalents Unrestricted funds $651,643 Temporarily restricted funds 91,515 Investments Unrestricted funds 55,259 Accounts receivable, net 75,213 Prepaid expenses 88,774 Non - Current Assets 561,294 Fixed Assets: Leasehold improvements 61,474 Less: accumulated amortization (15,340) Furniture, fixtures and equipment 351,036 Less: accumulated depreciation (312,960) Total Assets $1,607,908 Liabilities: Current/ Non- Current Liabilities Accounts Payable and accrued liabilities $ 82,377 Deferred compensation obligation 561,294 Total Liabilities $643,671 Net Worth (Total Assets Minus Total Liabilities) $964,237 7/5/2011 5 -1 -19 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: Event Income $1,260,000 Festival Contributions 2,790,000 Grant Revenue 195,000 Program Advertising 160,000 Interest Income 10,000 In -Kind Gifts 3,690,000 Total Revenue $8,105,000 Expenses: Orchestra/ Artist Fees /Travel /Housing $2,377,800 Special Artistic 157,925 Marketing 466,000 Administration 214,000 Salary, Benefits and Recognition 1,334,275 In -Kind: Housing 917,685 Advertising 427,200 Production 350,725 Orchestra 1,295,000 Corporate/ Individual 699,390 Total Expenses: $8,240,000 Total Revenue Minus Expense: $ (135,000) 7/5/2011 5 -1 -20 REQUEST FOR FUNDING TOWN OF VAIL MAY 9, 2011 1. Name of organization: Eagle River Watershed Council 2. Contact person: Melissa Macdonald 3. Mailing address: P.O. Box 7688, Avon, CO 81620 4. Telephone: 970 - 827 -5406 5. Board members & titles: Kathy Chandler- Henry, President Susan Pollack, Vice President Phil Frank, Treasurer Phil Hancock, Ass't. Treasurer Gary Brooks, Board Member Adam Bybliw, Board Member Bill Carlson, Board Member Pete Denise, Board Member Keith Kepler, Board Member Dr. Joseph LeBeau, Board Member Jessica Mason, Board Member Timm Paxson, Board Member Steve Sarro, Board Member Cliff Thompson, Board Member Dr. Thomas (Tom) Steinberg, Board Chairman Emeritus 6. Contribution requested: $3,500 7. Why not in 2011 request: Stormwater /Urban Runoff Plan (WQIP) had not been created nor costs ascertained in 2010. 8. ERWC Fiscal year end: December 31 9. Audits: Annually since 2007 by McMahon & Associates. 2009 audit available. 10. Use of Contribution: Payment for VISTA 10 -week Summer Intern — Work Statement Unknown impacts to Vail's Gore Creek, indicated by lack of ma croinverte b rate diversity, have led several Eagle County stakeholders to create a Water Quality Improvement Plan (WQIP), which moves Vail's 2009 Stormwater Protection Program into action. A section of that Plan specifies development of a community educational program based upon the analysis of data obtained from sampling sites coupled with data from landowners and property managers, primarily upstream and through the affected East Vail sites. The Eagle River Watershed Council is able to apply for a summer intern through VISTA. This individual would spend his /her ten -week internship performing the following activities: 7/5/2011 5 -1 -21 • Understanding detailed descriptions of the characteristics (listed below) of Gore Creek's reaches bracketed by sampling sites where water chemistry, biological and habitat data have been collected historically. • Obtaining a list of property owners (including private and public lands) above and along the impacted reaches of Gore Creek • Scheduling interviews with landowners and property managers about land uses, maintenance practices, stormwater infrastructure • Noting relevant possible impacts to stormwater runoff, such as chemicals used, the ratio of paved to unpaved surfaces, lack of riparian buffer • Creating a report documenting findings to review with the WQIP technical committee • Designing educational program(s) based upon findings and analysis by technical committee for landowners, property managers, landscaping companies, the community at large • Developing costs and strategies for dissemination of educational information (e.g. community meetings, Water Wise Wednesday, newspaper articles, radio and television interviews, ERWC and other web site coverage, Constant Contact, water and sewer bill inserts, etc.) A breakdown of the summer associate's time will roughly be as follows: Weeks 1 -4: Learn river issues, identify landowners and conduct interviews. Weeks 5 -6: Compile data from interviews and research possible BMPs for identified impacts. Weeks 7 -10: Create and provide educational information to landowners about BMPs and the identified impacts to the creek. Initiate design of educational programs for landscaping companies and the community at large. 11. Support for Item 1C: Realization of this segment of the WQIP will benefit the entire community of Vail by identifying possible causes for adverse impacts to Gore Creek, ascertaining how to mitigate those impacts, educating citizens about those impacts and their avoidance, ultimately improving the creek's water quality and fish habitat - and ensuring the community's future health. This Plan has been designed so that Vail can continue to provide citizens and guests with a superior level of environmentally - sensitive recreational opportunities (fishing, kayaking, rafting, photography, wildlife viewing) and a pristine natural environment. 12. Current funders: Individuals - contributors from throughout the community and ERWC Board members Foundations - Eagle River Foundation, El Pomar Foundation, National Forest Foundation, several private family foundations Corporations (selected) - Alpine Bank, FirstBank, East West Partners, Slifer Smith & Frampton Real Estate, Vail Resorts Echo, Crave Real Estate, Vail Resorts Mgmt. Organizations -Arrowhead Alpine Club, Trout Unlimited, Vail Valley Rotary Club Metro Districts - Edwards Metro District, Arrowhead Metro 7isi2o11 5 -1 -22 Special Districts - Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Homestake Partners, Colorado River Water Conservation District Towns -Town of Avon, Town of Eagle, Town of Gypsum, Town of Minturn, Town of Vail County - Eagle County State - Colorado Department of Public Health & Environment, Colorado Water Conservation Board, Colorado Department of Transportation Federal — US Forest Service, US Environmental Protection Agency 13. Mission Statement: The Eagle River Watershed Council, Inc. advocates for the health and conservation of the Eagle and Upper Colorado River basins through education, research and projects. We provide a forum where everyone can participate and gain a greater understanding of the Eagle River Watershed environment. Said another way, "We work to preserve our quality of life by protecting the Eagle and Colorado Rivers in Eagle County." 14. 2010 Balance Sheet and Statement of Sources and Uses: See attached. 7 5 /2011 5 -I -23, 2:21 PM Eagle River Watershed Council, Inc. 05/10/11 Balance Sheet Accrual Basis As of December 31, 2010 Dec 31, 10 ASSETS Current Assets Checking/Savings First Bank Checking 95,156.78 Money Fund Account X5155 18,601.44 Money Fund Account (Restricted) 62,544.09 Total Checking/Savings 176,302.31 Accounts Receivable Accounts Receivable 30,796.08 Total Accounts Receivable 30,796.08 Other Current Assets Edward Jones - Cash Investment 3,273.35 Total Other Current Assets 3,273.35 Total Current Assets 210,371.74 Other Assets Due (to) from ERWSD 29,754.91 Total Other Assets 29,754.91 TOTAL ASSETS 240,126.65 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 11,962.78 Total Accounts Payable 11,962.78 Other Current Liabilities Payroll Liabilities 3,491.48 Total Other Current Liabilities 3,491.48 Total Current Liabilities 15,454.26 Total Liabilities 15,454.26 Equity Retained Earnings 37,723.69 Restricted Retained Earnings 267,858.00 Net Income - 80,909.30 Total Equity 224,672.39 TOTAL LIABILITIES & EQUITY 240,126.65 Page 1 7 X12011 5 -I -2-4 2:31 PM Eagle River Watershed Council, Inc. 05/10/11 Profit & Loss Accrual Basis January through December 2010 Jan - Dec 10 Ordinary IncomelExpense Income PRIVATE DONATIONS Assoc. & Organizations 8,200.00 Corporate and Business 17,171.93 Directors' Fund 3,847.17 Individual 2,947.20 Private Foundation 20,100.00 Total PRIVATE DONATIONS 52,266.30 EVENT DONATIONS Special Events 7,934.00 Total EVENT DONATIONS 7,934.00 PUBLIC DONATIONS Eagle County 89,996.45 ERW &SD 25,000.00 UERWA 25,000.00 Town of Vail 58,798.39 Other Municipalities 7,500.00 Metro Districts 15,000.00 WECM RD 26,504.48 Total PUBLIC DONATIONS 247,799.32 OTHER GRANTS NFF 3,000.00 CWCBICWA 35,519.06 NRDF 0.00 CDOT 10,000.00 CDPHE 336,895.51 OTHER GRANTS - Other 46,200.00 Total OTHER GRANTS 431,614.57 Interest Income 912.41 Total Income 740,526.60 Expense 3600 - Consultants 3620 - Water Quality Consultant 59,700.00 3610 Policy /Planning Consultant 49,969.14 3600 - Consultants - Other 29,869.48 Total 3600 - Consultants 139,538.62 2000 Salaries 2001 Executive Director 70,709.28 2002 Administrative Coordinator 3,300.00 Total 2000 Salaries 74,009.28 2050 Payroll Taxes and Benefits Prior year adjustments 1,329.25 Retirement 2,322.01 Social Security /Medicare 5,840.01 Health Insurance 2,386.07 Staff Benefits - HSA 968.73 Wellness Benefit 550.00 Total 2050 Payroll Taxes and Benefits 13,396.07 Pagel 7 x,2011 5 -I -25 2:31 PM Eagle River Watershed Council, Inc. 05/10/11 Profit & Loss Accrual Basis January through December 2010 Jan - Dec 10 3000 QuickBook Payroll Expenses 896.08 3025 Fees /Dues /Subscriptions - 181.67 3050 Office Rent 11,499.96 3075 Telephone 2,584.83 3100 Office Supplies 1,101.30 3125 Bank Charges 36.22 3150 Copier /Printing 3,532.66 3175 Postage 331.04 3200 Miscellaneous 36.54 3225 Information Technology 3,171.21 3250 Accounting 4,336.65 3275 Auditing 6,000.00 3325 Tech /Engineering 8,546.00 3250 Professional Development 914.00 3275 Mileage & Travel 5,493.30 3300 Insurance 2,487.00 3325 Meet!ng /Food /Beverage 1,418.55 3350 Entertainment 250.00 3375 General Project Expenses 3361 - VISTA 3,659.39 NFF Piney 10,853.04 Red Dirt 2,998.46 Total NFF 13,851.50 Annual Mailing 546.86 3375 General Project Expenses - Other 16,261.14 Total 3375 General Project Expenses 34,318.89 3400 ERP Expenses 489,480.42 3425 Marketing & Communication 1,098.41 3500 Event Expenses 17,215.54 Total Expense 821,510.90 Net Ordinary Income - 80,984.30 Other Income /Expense Other Income Miscellaneous Income 75.00 Total Other Income 75.00 Net Other Income 75.00 Net Income - 60,909.30 Page 2 7/5/2011 5 -1 -26 TOV Grant Application From: Vail Symposium 5/31/11 1. Name of organization: Vail Symposium 2. Contact person: Liana Moore, Executive Director 3. Mailing address: PO Box 3038 Vail, CO 81658 4. Telephone: 970 - 476 -0954 5. Members and Titles of your governing board: Chairman, James C. Ruh Treasurer, Allison S. Krausen Board of Directors Jan Biegler Pam Brandmeyer Lynette Dallas Carole M. Feistmann Victoria Frank Bob Holmes Jay Huffard Rob LeVine Don Rogers Myrna Sigman Adam Sumer 6. Amount of contribution requested: $8,500 7. Why was this not part of the normal contribution process for 2011 budgeting (due June 03, 2010)? We started planning the Vail Symposium summer 2011 programs in March of 2011. It was at this time that we realized that there was a new "Race Across the Sky" documentary that had recently been released and that we could plan a program to build upon the success of a similar program held last summer. It was also at this time that advisory council members, John & Jamie Stone conceived the idea of a health and wellness conference. We have since put both programs together and devised a strategy for an annual health & wellness summit. 8. Organization fiscal year -end: December 31st 7/5/2011 5 -1 -27 9. Are your books audited? No. 10. How will the contribution be used? We are requesting $3,500 to support the screening of the 2010 "Race Across the Sky" documentary about the Leadville Trail 100 race and a panel discussion to follow that includes the CEO of Lifetime Fitness, Lance Armstrong's trainer Chris Carmichael and race winners. The program will be held three days prior to the 2011 Leadville Trail 100 and we plan to market the program regionally to attract visitors to Vail preceding the race on August 13, 2011. The funding would be used for actual program costs that may include honorariums and speaker travel expenses for speakers, venue and food costs, film rights and staff time to attract national sponsors and produce the program. We are requesting $5,000 to help fund the first of an annual health & wellness summit in collaboration with the Vail Valley Medical Center. We plan to start with a series of presentations in 2011 and grow to a full day conference and summit in subsequent years with visible (celebrity) keynote speakers and breakout session led by world renowned experts in their fields. The funding would be used for actual program expenses that may include honorariums, speaker travel expenses and accommodations, venue and food costs, and staff time to produce the program. 11. How does your request support item 1C of the contribution policy? The "Race Across the Sky" program will help to continue to position Vail as one of the premier road and mountain biking destinations by working towards making Vail the unofficial kick off for the Leadville Trail 100 race, which attracts legends such as Lance Armstrong. It has the ability to attract visitors to make Vail their lodging home base leading up to the actual Leadville Trail 100 race on August 13, 2011. In addition it will provide another extraordinary educational and recreational experience for visitors and residents alike. The Health and Wellness Series/ Summit will help position Vail as a premier destination for health and wellness. The series will highlight Vail's own medical talent while also bringing in high profile doctors and health experts who have the capacity to draw additional visitors to Vail. Some of the programs will be presented in partnership with The Stedman Phillipon Clinic and Vail Valley Medical Center. The series will benefit visitors and residents alike, by providing an extraordinary public opportunity to learn from and dialogue with world renowned health experts. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Ticket and Event sales 14% Fundraiser Events 27% Board and Private Donation 32% General Donation 10% Government and Corporate Sponsorships 13% Government and Corporate Grants 4% 13. Organization's mission statement: Our mission is to provide educational programs for the Vail Valley community that are thought - provoking, diverse and affordable. 7/5/2011 5 -1 -2a 2:04 PM Vail Symposium 05/18/11 Accrual Basis Balance Sheet As c6eD �e�gi ber 31, 2010 ASSETS Current Assets Checking /Savings Millennium Checking 11,051.00 Operating Reserve Alpine Savings 6722 1,612.20 Total Operating Reserve 1,612.20 Paypal 2,017.47 Total Checking /Savings 14,680.67 Accounts Receivable Prev Yr AR 100.00 Pledges Receivable- Current Yr. 23,000.00 Pledges Receivable - Future Yrs 46,500.00 Total Accounts Receivable 69,600.00 Other Current Assets Petty Cash 200.00 Pre -Paid Expenses 350.00 Undeposited Funds 2,060.00 Total Other Current Assets 2,610.00 Total Current Assets 86,890.67 Fixed Assets Audio Visual Equipment 1,372.91 Office Equipment Computer 6,286.33 File Cabinets 519.43 Printers 903.98 Software 2,378.73 Office Equipment - Other 599.68 Total Office Equipment 10,688.15 Donated Books Inventory 25,656.10 Accumulated Depreciation - 11,367.00 Total Fixed Assets 26,350.16 TOTAL ASSETS 113,240.83 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 7/5/2011 Page 1 of 2 5 -I -29 2:04 PM Vail Symposium 05/18/11 Accrual Basis Balance Sheet As c6eD �e�gi ber 31, 2010 Accounts Payable Total Accounts Payable 2,207.99 Other Current Liabilities Loan From Board Member 7,500.00 Payroll Liabilities 941 Liabilities 2,906.48 CO Withholding 876.00 Total Payroll Liabilities 3,782.48 Pre -Paid Income 3,370.00 Total Other Current Liabilities 14,652.48 Total Current Liabilities 16,860.47 Total Liabilities 16,860.47 Equity Opening Bal Equity 9,480.68 Retained Earnings 20,480.35 Net Income 66,419.33 Total Equity 96,380.36 TOTAL LIABILITIES & EQUITY 113,240.83 7/5/2011 Page 2 of 2 5 -1 -30 2011 Annual Budget Ordinary Income /Expense Income Event Sales Meals 8,000.00 2% Event Sales - Other 40,000.00 12% Total Event Sales 48,000.00 Fund Raising Board Member Donations 20,000.00 6% Fund Raising Events Non - ticket ie Auction Fund Raising Events - Other 92,500.00 Total Fund Raising Events 92,500.00 27% Founder's 40 35,000.00 10% General Donor > $1000.00 35,000.00 10% Patron's Circle 11,000.00 3% General Donors 45,000.00 13% Grant Donations 15,000.00 4% Sponsor Income 45,000.00 13% Total Fund Raising 298,500.00 Interest Income 80.00 Total Income 346, 580.00 Gross Profit 346,580.00 Expense Administration Bank Service Charge 20.00 Computer Services 1,500.00 Credit Card Discount 3,000.00 Dues and Subscriptions 550.00 Education /Conferences 750.00 Insurance 3,600.00 Licenses and Permits 50.00 Meals and Entertainment 750.00 Office Expense 2,200.00 Accountant 4,500.00 Rent 12, 000.00 Shipping and Postage 50.00 Supplies 150.00 Telephone 4,200.00 Total Administration 33,320.00 Event Expense Audio - Visual Rental 1,050.00 Film Royalties 3,000.00 Food and Refreshments 15,000.00 Gifts 1,250.00 7/5/2011 5 -I -31 Honorarium 15,000.00 Paid Dinners 6,000.00 Set -up Expenses 2,800.00 Travel 6,000.00 Venue Costs 3,200.00 Event CC Fees 2,000.00 Event COGS - Total Event Expense 55,300.00 Fund Raising Expense 49,500.00 Operating Costs Advertising and Marketing Brochures and Programs 10,000.00 Design 7,000.00 Postage 1,000.00 Advertising /Media 3,000.00 Web Site Maintenance 1,500.00 Contract Labor 51,000.00 Payroll Expenses Administrative Salary 55,000.00 Director Salary 65,000.00 Health Insurance 5,500.00 Payroll Taxes 9,330.00 Total Payroll Expenses 134,830.00 Total Operating Costs 208,330.00 Total Expense 346,450.00 Net Ordinary Income 130.00 7/5/2011 5 -I -32 TOWN OF VAQ' VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 5, 2011 ITEM /TOPIC: Ordinance No. 15, Series of 2011, An Ordinance Amending Title 6, Chapter 5 "Special Event Designations ", Vail Town Code; and Setting Forth Details in Regard Thereto. PRESENTER(S): Matt Mire ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 15, Series of 2011, on first reading. BACKGROUND: In June of 2001 the Council approved Ordinance 12, Series 2001, which provides for both a curfew and a special event district to be created on July 4 and December 31 of each year for the purpose of "maintaining public peace and order during these two holiday celebrations ". On June 21, 2011 the Council provided clear administrative direction to the Town Manager that the curfew and the special event district were not necessary for the Town's 2011 Fourth of July celebration and, therefore, were not to be established or enforced. By this Ordinance, the Town Council desires to ratify the administrative direction given to the Town Manager as it pertains to the Town's July 4, 2011 celebration, and to provide certain clarifying amendments to the Town Code as they relate to special event designations. STAFF RECOMMENDATION: Approve, approve with modifications, or deny Ordinance No. 15, Series of 2011, on first reading. ATTACHMENTS: Ordinance No. 15, Series of 2011 7 , �i2011 ORDINANCE NO. 15 SERIES OF 2011 AN ORDINANCE AMENDING TITLE 6, CHAPTER 5 "SPECIAL EVENT DESIGNATIONS ", VAIL TOWN CODE; AND SETTING FORTH DETAILS IN REGARD THERETO WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town "), is a home rule municipal corporation duly organized and existing under laws of the State of Colorado and the Town Charter (the "Charter "); WHEREAS, the members of the Town Council of the Town (the "Council ") have been duly elected and qualified; WHEREAS, in June of 2001 the Council approved Ordinance 12, Series 2001, which provides for both a curfew and a special event district to be created on July 4 and December 31 of each year for the purpose of "maintaining public peace and order during these two holiday celebrations "; WHEREAS, on June 21, 2011 the Council provided clear administrative direction to the Town Manager that the curfew and the special event district were not necessary for the Town's 2011 Fourth of July celebration and, therefore, were not to be established or enforced; WHEREAS, by this Ordinance, the Town Council desires to ratify the administrative direction given to the Town Manager as it pertains to the Town's July 4, 2011 celebration, and to provide certain clarifying amendments to the Town Code as they relate to special event designations; and WHEREAS, the Town Council finds and determines that the public health, safety, and welfare will be served by the adoption of this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. The Council hereby ratifies the unanimous administrative direction given to the Town Manager on June 21, 2011, to wit: that the Juvenile Curfew set forth in Section 6 -5 -2 Vail Town Code, and the Special Event Designation set forth in Section 6- 5-3 shall not be imposed on July 4, 2011. Section 2. Title 6, Chapter 5, Vail Town Code is hereby amended by the addition of a new Section 6 -5 -4, to read as follows: 6 -5 -4 Special Event Designation Discretionary Notwithstanding any other provision of this Code, the juvenile curfew and the special event district provided for in this Chapter 5 shall be imposed at the sole discretion of the Town Council. Ordinuncc No. 15. Senec of 2011 7/5/2011 6-1-1 Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 5th day of July, 2011, and a public hearing for second reading of this Ordinance set for the 19 day of July, 2011, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Dick Cleveland, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 19 day of July, 2011. Richard Cleveland Town Mayor Attest: Lorelei Donaldson Town Clerk Ordinuncc No. 15. Senec of 2011 7/5/2011 6-1-2 } TOWN OF VAQ VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 5, 2011 ITEM /TOPIC: This work session will focus on addressing several questions raised at the June 21 st Town Council public hearing which focused on responding to questions from the previous meeting regarding the provision of meeting space, employee housing, hot beds, and office space within the proposed Ever Vail development. Additionally, the applicant will give a presentation on the proposed Master Plan amendments regarding height, setbacks, and landscape area. Staff will provide feedback to the applicant's presentation at the July 19th Town Council public hearing. This memorandum is intended to further the understanding of these elements of the Ever Vail development which are included in the proposed Resolution No. 6, Series of 2011 amendments. Lionshead Redevelopment Master Plan (Resolution No. 6, Series of 2011) A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the detailed plan recommendations for West Lionshead (Ever Vail), and setting forth details in regard thereto. (PEC 110002) Major Subdivision A request for a review of a preliminary plan for a major subdivision, pursuant to Chapter 13 -3, Major Subdivision, Vail Town Code, to allow for the creation of two lots for the redevelopment of the properties known as Ever Vail (West Lionshead), located at 862, 923, 934, 953, 1000 and 1031 South Frontage Road West, and the South Frontage Road West right -of- way/unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080062) Rezoning (Ordinance No. 7, Series of 20111 A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to allow for a establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision located generally at 862, 923, 934, 953, 1000, and 1031 South Frontage Road, and the South Frontage Road right -of- way /unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Special Development District Amendment (Ordinance No. 8, Series of 2011) A request for a recommendation to the Vail Town Council for a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to allow for the removal of Development Area D (Glen Lyon Office Building) from Special Development District No. 4, Cascade Village, and for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to include the subject property in the Lionshead Mixed Use 2 District, located at 1000 South Frontage Road West /Lot 54, Glen Lyon Subdivison, and setting forth details in regard thereto. (PEC090036) Title 12, Zoning Regulations, Vail Town Code, Amendment ( Ordinance No. 9, Series of 2011) 7/5/2011 A request for a final recommendation to the Vail Town Council for prescribed regulation amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Section 12- 10-19, Core Areas Identified, Vail Town Code, to amend the core area parking maps to include "Ever Vail" (West Lionshead) within the "Commercial Core" designation, and setting forth details in regard thereto. (PEC080065) PRESENTER(S): Vail Resorts Development Company and Warren Campbell ACTION REQUESTED OF COUNCIL: The Community Development Department requests the Vail Town Council continue the Major Subdivision, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the July 19, 2011 public hearing. BACKGROUND: Lionshead Redevelopment Master Plan: On January 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for proposed amendments to the Lionshead Redevelopment Master Plan, by a vote of 3 -1 -2 (Rediker opposed, Viele and Cartin recused). Major Subdivision: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, on the preliminary plan for the major subdivision to establish Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 ( Viele and Cartin recused). Rezoning: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a zone district boundary amendment to establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 ( Viele and Cartin recused). Special Development District Amendment: On January 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a major amendment to Special Development District (SDD) No. 4, Cascade Village, to remove the Glen Lyon Office Building from the SDD in order for it to be incorporated into the Ever Vail Subdivision, by a vote of 4 -0 -2 ( Viele and Cartin recused). Title 12, Zoning Regulations, Vail Town Code, Amendment: On January 11, 2010, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a prescribed regulations amendment to Section 12- 10 -19, Core Areas Identified, Vail Town Code, by a vote of 4 -0 -2 ( Viele and Cartin recused). STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council continue the public hearing on the request for the Major Subdivision, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the July 19, 2011 public hearing. ATTACHMENTS: Staff Memorandum Memorandum from MPG Responding to question from June 7, 2011 MTRiP Occupancy Study Applicant's Power Point Presentation 7/5/2011 TOWN OF VAIL� Memorandum TO: Vail Town Council FROM: Community Development Department DATE: July 5, 2011 SUBJECT: Resolution No. 6, Series of 2011, a resolution to amend Chapter 4, Recommendations — Overall Study Area and Chapter 5, Detailed Plan Recommendations, Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the recommendations for West Lionshead (Ever Vail) and setting forth details in regard thereto. I. DESCRIPTION OF THE REQUEST The purpose of this agenda item is to review Resolution No. 6, Series of 2011. Resolution No. 6, Series of 2011, is a resolution amending Chapter 4, Recommendations — Overall Study Area and Chapter 5, Detailed Plan Recommendations of the Lionshead Redevelopment Master Plan to allow for amendments to Sections 4.4, View Corridors; 4.6.2, South Frontage Road; 5.17, West Lionshead; and 5.20 Eagle River Water and Sanitation District. The proposed amendments are intended to facilitate future development of the Ever Vail Project in the West Lionshead area. This work session will focus on addressing several questions raised at the June 21S Town Council public hearing which focused on responding to questions from the previous meeting regarding the provision of meeting space, employee housing, hot beds, and office space within the proposed Ever Vail development. Additionally, the applicant will give a presentation on the proposed Master Plan amendments regarding height, setbacks, and landscape area. Staff will provide feedback to the applicant's presentation at the July 19 Town Council public hearing. This memorandum is intended to further the understanding of these elements of the Ever Vail development which are included in the proposed Resolution No. 6, Series of 2011 amendments. II. DISCUSSION 1) What data can MTRiP provide regarding hotel verse condominium occupancy in Lionshead? Staff Response: Staff has spoken with representatives at MTRiP and we have determined that the following can be provided. • One -time reports which would depict monthly comparisons of the performance of Lionshead condos vs. Lionshead hotels in occupancy, average daily rate and Revenue Per Available Room (RevPAR) and a separate report that would compare the performance of Vail Village condos vs. Vail Village hotels in occupancy, average daily rate and RevPAR • Data would be as of May 31, 2011 and would include the past 12 months 7i5i2011 7-1 -1 • There would need to be at least 3 properties in each segment (condos and hotels) in order to keep the individual property data confidential. • There are some properties that have both condos and hotels rooms and currently data for the different units types are not submitted separately (but could be in the future). Below is a list of properties in Lionshead who submit data to MTRiP. Of the properties that were included in the research conducted in 2006 there is current data for the following properties: • Vail 21 (condo) — by way of Destination Resorts Vail • Antlers Lodge (condo) • Lion Square Lodge (condo) • Landmark Tower and Townhomes (condo) — by way of Destination Resorts Vail • Montaneros (condo) • Marriott (hotel) MTRiP does not have data for: • Lifthouse Lodge (condo) • Treetops (condo) • Lionshead Arcade (condo) • Lionshead Inn (hotel) • Fabulous Vail Glo (hotel) There is only current data for one of the hotel properties in Lionshead, which would not allow for the reporting of the Marriott solely in the hotel segment. Additional properties such as the Lionshead Inn, Fabulous Vail Glo, Arrabelle and the Evergreen Lodge would need to be included. The cost would be $450 per iteration ($450 for the Lionshead report and $450 for the Vail Village report) and take a week of advanced notice. Staff does not believe that MTRiP can offer any new data to address the occupancy rates of hotel rooms verse condominiums participating in a rental program. Staff believes that the study performed by the applicant included in the attached memorandum dated June 21, 2011 (Attachment A) provides the necessary data to address this question with regard to occupancy rates in the most recent past. Additionally, staff has included an April 30, 2011 analysis performed by MTRiP entitled "Vail Actual Historic Performance Occupancy % and Average Daily Rate" showing how these parameters have performed since the winter 2005/06 ski season (Attachment B). This report identifies that in the winter there is an average of 55% occupancy for the 2010/11 ski season with a high of 60% in the 2006/07 season. For the summer season there was an occupancy average of 36% for 2010 with a high of 70% in 2007. Staff believes this data identifies that there is a significant availability of rental units, both hotel and condominiums, available throughout the year. Peaks are experienced the week of Christmas to New Years, President's Day week and the Fourth of July. 2) What tools can be implemented to restrict the sole operation of the Ever Vail Gondola in the summer? Town of Vail Page 2 7isi2ol> 7 -1 -2 Applicant Response: At least one of you is concerned that Vail Resorts will decide to only run the Ever Vail Gondola in the summer to direct guests and consumers to shops that are largely owned and operated by Vail Resorts. Now that you've had the opportunity to review all the commercial numbers associated with all the portals, we believe this is not a legitimate concern given the limited amount of retail offerings proposed for Ever Vail and the existence of other significant retail holdings in both Lionshead and Vail Village. Vail Resorts has always successfully operated the mountain with summer activities in order to generate new business that benefits the entire community as well as provide the most optimal guest experience. Staff Response: Staff believes there are several methods to address this concern. First, provisions could be included within the developer improvement agreement linking the operation of the Ever Vail gondola to the operation of the Vista Bahn and /or the Eagle Bahn. Second, a condition could be placed upon the conditional use permit for the operation of a ski lift or tow land use in Ever Vail. Please provide direction to staff on which method you would like to pursue. 3) What is the participation rate of the constructed lock -offs in Arrabelle? Staff Response: Staff has called the Mr. Brownlee, General Manager of the Arrabelle. Mr. Brownlee is out of town and is unable to provide the information at this time. Staff will continue to work towards having this information for the public hearing. 4) Explore the possibility of the inclusion of retail spaces for the incubation of local businesses? Applicant Response: Vail Resorts currently has a number of local businesses occupying its retail spaces and is always seeking the best tenant mix to serve our guests' needs - whether or not VR is in that particular line of business. Many of the proposed commercial uses for Ever Vail such as a youth services space (-13,000sf), grocery store (-13,000sf) and the live music venue (-6,600sf) may not be the most commercially viable businesses, but are being considered because of their benefit to the overall customer experience at Ever Vail and Vail as a whole. This is consistent with our business model for all of the retail space we own in our resorts. Staff Response: Staff is performing research of other communities to see how this policy could be implemented. III. ACTION REQUESTED OF COUNCIL The Community Development Department requests the Vail Town Council continue the Major Subdivision, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the July 19, 2011 public hearing. IV. NEXT STEPS Staff anticipates the following topics will be discussed in up coming hearings. Staff will open each public hearing by responded to questions raised at the previous hearing. • Follow up on the bulk and mass presentation Town of Vail �isiao Page 7/5/2011 7-1 -3 • Phasing • Discussion of properties adjacent to Ever Vail and the future of the Eagle River and Sanitation District sewer treatment plant • Developer Improvement Agreement • Review of the Major Subdivision • Review of proposed rezoning Ordinance No. 7, Series of 2011, the amendment to SDD No. 4, Cascade Village Ordinance No. 8, Series of 2011, and the Zoning Regulations amendment Ordinance No. 9, Series of 2011 V. STAFF RECOMMENDATION The Community Development Department recommends the Vail Town Council continue the public hearing on the request for the Major Subdivision, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the July 19, 2011 public hearing. VI. ATTACHMENTS A. Mauriello Planning Group Memorandum dated June 21, 2011 B. MTRiP report entitled "Vail Actual Historic Performance Occupancy % and Average Daily Rate" Town of Vail 7isiao Page 7/5/2011 7 -1 -4 M E M O R A N D U M v To: Warren Campbell, George Ruther U From: Mauriello Planning Group, representing Mauriello Planning Group Vail Resorts Development Company Date: June 21, 2011 The following is a summary of our responses to some of the questions about hotel rooms and hot beds and office space. Additionally, our research on hotel occupancy is included. Change in Number of Rooms: The project was modified from 102 to 120 hotel rooms with our November 2010 submittal. The project as a whole was re- programmed. This was done in reaction to input from the community, Council and EPS that the project (retail, hotel, etc.) was cannibalizing too much from other areas in Vail. The change in hotel rooms also came with the introduction of lock -off units and with the continuing commitment to provide a voluntary rental management program for condos (owners are allowed to decide on their own who's program they want to use or if they want to rent at all). The final EPS study (January 2011) used 102 hotel rooms in its modeling and found a positive revenue outcome to the Town in the millions of dollars annually. Voluntary Rental Management Program: It is Rock Resorts' experience that at least 50% of the owners will participate in such a program. The average condo size in this project is 1,250 sq. ft. and we believe the product proposed will be conducive to rental. Incentives to being in a rental program include the large marketing arm of VR, use of front desk at hotel, valet parking, and other amenities that may be provided. We believe that having a variety of unit types that appeal to a broad spectrum of guests is advantageous. There are many families that prefer condos that can hold the entire family and find having a kitchen desirable. Hotel Occupancy and Participation in a Rental Management Program: Mauriello Planning Group interviewed the managers of 10 properties in Vail and Lionshead to ask them about their occupancy rates over the last three years in order to first get a general idea of occupancy within the Town and the performance of hotel rooms, condominiums within a rental program, lock -offs, and fractional units. We also asked them about the participation rate of condominiums within a rental management program. The ten properties include (order randomized): t Lions Square Lodge Lodge at Vail Marriott Vail Spa 7/5(2011 7 -2 -1 Lionshead Inn Antlers [n Austria Haus (hotel rooms only) �J Montaneros Tivoli Lodge Vail Mountain Lodge Lodge Occupancy Survey - Vail Jun -11 Hotel Room Lock -off Fractional Occupancy Rate Condo Occupancy* Occupancy Rate Occupancy Rate Condo participation in Property er year Rate per y ear per year per year rental program Lode 1 55% 95% Lodge 2 53% Lodge 3 60% 60% 93% Lodge 4 63% 44% 440 90% Lodge 5 62% 32 97% Lodge 6 60% 93% Lodge 7 50% Lodge 8 55 55 0% Lodge 9 60% 59% Lode 10 27% Average without Lodge 8 Avera a those reporting) 53% 52% 44% 55% 75% 88% * with owner use Source: Mauriello Planning Group interviews with lodge managers The findings from this sample are: • Annual Hotel Room Occupancy averaged 53% • Condos within a rental program including owner use had 52% occupancy • Lock -off (one property reporting) 44% (usually rented with condo) • Fractional (one property reporting) 55% occupancy In buildings with Condos the average participation rate within rental management program is 75% (if you exclude one property that has 6 condos with 0% participation in a rental program, the average rate is 88 %) The conclusion drawn from this data set is that there is very little difference between condo (in a rental program) and hotel occupancy rates and the likely condo participation rate in rental program far exceeds the conservative estimates used by EPS in the fiscal analysis. The projects with condos used in this analysis were in general less than 1,300 sq. ft. Office Space: Ever Vail includes a total of 34,000 sq. ft. with approximately 5,000 sq. ft. net new office space. Vail Resorts currently occupies approximately 15,000 sq. ft. of office space in Lionshead today. Approximately 14,000 sq. ft. of that space will be replaced directly in Ever Vail. VR estimates another 3,000 sq. ft. as a cushion for a total of 17,000 sq. ft. for VR use in Ever Vail. Today VR occupies approximately 13,000 sq. ft. in Lionshead not including Vail Professional Building. The spaces in Lionshead currently occupied by VR will be 2 7/5/2011 7 -2 -2 available for other office users once vacated. Those spaces are leased spaces in non - VR owned properties. There is therefore no net loss of office space in Lionshead unless the Town Council decides the first floor space in Tree Tops should not be office space in the future. Only 5,425 sq. ft. of office space in Tree Tops is "temporary" with an additional 2,000 sq. ft. on the second floor. We believe that over building office space is a concern. In talking to Brian Woodell, Becka Green, and others plus doing some local research, there is an abundance of vacant office space in the Valley including 8,000 sq. ft. in Vail (not including GLOB and VPB). That space is located in Gateway building, Vail Spa, Cascade, etc. There is 55,000 sq. ft. vacant in Avon and Edwards. In terms of providing guarantees that some of the office space will be occupied by tenants other than VR, there is no code requirement for such a request and is an intrusion into the business operations that is unreasonable. VR will not agree to such a restriction. We believe it is enough to develop and fund new office space that meets the goals of the Master Plan. VR Use of Office Space in Vail Location Use VR S . Ft. Vail Professional Building 2,980 Glen Lyon Office Building n/a - Cascade Crossings n/a - Concert Hall Plaza HR 3,675 Treetops (grade level Mtn 0 s 5 Treetops second floor Mtn O s 2,000 Vail 21 SSVj 840 Totall 14 920 Current Vacant Office S ace (Approximate Location S . Ft. Vail 8,000 Avon 35 Edwards 20,000 Totall 63 000 Office Rental Rates (Approximate Location Rent Per S . Ft. V a i l 10 to 80 Eagle-Vail 10 to 16 Avon 8 to 25 Edwards 16 to 29 3 7/5/2011 7 -2 -3 Vail Actual Historic Performance Occupancy % and Average Daily Rate (ADR) Grouped by Winter / Summer Season As of April 30, 2011 Historic Actual Occupancy % Winter Winter Winter Winter Winter Winter Month of Occupancy 2010111 2009110 2008109 2007108 2006107 2005106 November 17% 23% 22% 26% 25% N/A December 57% 57% 53% 61% 66% N/A January 67% 65% 60% 70% 74% N/A p February 73% 71% 68% 75% 74% N/A March 74% 68% 64% 75% 75% N/A April 39% 40% 44% 40% 45% N/A Winter Totals 55% 54% 52% 58% 60% N/ Summer Summer Summer Summer Summer Summer Month of Occupancy 2011 2010 2009 2008 2007 2006 May 11% 19% 20% 19% N/A o June 41% 36% 39% 45% 40 July 52% 47% 50% 54% 54 o August 46% 45% 51% 49% 44 September 36% 28% 33% 43% 41 % October 25 24 29% 30% 26 Summer Totals 1 1 36% 34% 37% 40% N/ Historic Actual Average Daily Rate Winter Winter Winter Winter Winter Winter Month of Occupancy 2010111 2009110 2008109 2007108 2006107 2005106 November $ 149 $ 131 $ 139 $ 141 $ 147 N/A December $ 405 $ 388 $ 443 $ 420 $ 407 N/A 0 January $ 378 $ 377 $ 433 $ 435 $ 397 N/A Q February $ 424 $ 422 $ 440 $ 473 $ 435 N/A March $ 413 $ 407 $ 405 $ 477 $ 429 N/A April $ 198 $ 231 $ 227 $ 189 $ 224 N/A Winter Totals $ 369 $ 363 1 $ 384 $ 401 1 $ 376 1 N/A Summer Summer Summer Summer Summer Summer Month of Occupancy 2011 2010 2009 2008 2007 2006 May $ 113 $ 116 $ 110 $ 114 N/A June $ 149 $ 144 $ 153 $ 157 $ 150 Q July $ 164 $ 158 $ 170 $ 170 $ 184 August $ 176 $ 164 $ 179 $ 169 $ 171 E September $ 144 $ 144 $ 147 $ 142 $ 153 = E October $ 120 $ 111 $ 118 $ 123 $ 117 Summer Totals 1 1 $ 153 1 $ 146 1 $ 154 $ 152 1 N/A Notes: Data for 2006/07 through 2010/11 is apples: apples metric as presented in Reservations Activity Outlook Report Apples:apples metric is not applied to 2005/06 data as corresponding 'prior year' data (2004/05) not available Values on this report may not exactly match values on the original RAO as data is updated / corrected on an ongoing basis 7/5/2011 7 -3 -1 00V I PED FP O I P n TO L* Ipp ab vo TRANSIT CENTER ENIRANCE L ®/♦ PROPOSE UFRONTAGE ROAD BRIDGE CLIMBING WALL TOWER Q+ OTFI PIMA �r ♦j � • d3b . • l ';� PEDESTRIAN BRIDuL L • OIFL �. EV, - Al - r T own C July 5,2011 say KeyTopics or Future D 0 • iscussion • Parking • Employee Housing • Meeting Space • Hot Beds • Office • Heights • Setbacks • Landscaping • Phasing • DIA 2 Bu'i'ld'i'ng Height • Regulated by the Lionshead Mixed -Use 2 Zone District • Further restricted by the Lionshead Redevelopment Master Plan 3 LMUm2 12-71-11: HEIGHT AND BULK: Buildings shall have a maximum average building height of seventy one feet (71') with a maximum height of 82.5 feet, as further defined by the Lionshead redevelopment master plan.All development shall comply with the design guidelines and standards found in the Lionshead redevelopment master plan. Flexibility with the standard, as incorporated in the Lionshead redevelopment master plan, shall be afforded to redevelopment projects which meet the intent of design guidelines, as reviewed and approved by the design review board. 4 Pt DI$IRIAM PORtAl • I 60 .5' / 49' V9 N EUESTRI AS( `- ASS � -.i• FIGURE 5.25 - WEST LIONSHEAD BUILDING MASS HEIGHT LIMITATIONS � � H V = e71 < Figure 5 -25a: Conceptual Maximum Average Height Plan Shows approved` Frontage Rd alignment Max Ht 82.j�� _ (.1AX HT - h2 5 M , Overlays height M, Includes GLOB covenant limitations on EV plan restrictions Figure 5 -25b: Conceptual Maximum Height Plan Proposed LHRMP �C 7 Y r 5.17.12 Development Standards 5.17.12.1 Building Height Buildings in Ever Vail should comply with the height limits of the Lionshead Mixed Use 2 District (82.5' maximum and 71' average). Notwithstanding the height allowances of zoning, buildings shall generally "step down" as they approach Gore Creek and the western end of Ever Vail (see figures 5 -25, 5 -25a and 5 -25b). Buildings along Gore Creek and the western end of Ever Vail shall express no more than three to four stories before ' back" to taller building mass. All buildings shall be articulated to avoid large expanses of shear/unbroken wall planes. The pedestrian area connecting the transit facility on the north end of Ever Vail to the gondola on the South end of Ever Vail shall be considered a Primary Retail Pedestrian Frontage for the purpose of measuring building height and "step backs" as described i l section 8.4.2.3 of the design guidelines. k 4k ._- Setbacks • Regulated by the Lionshead Mixed Use - 2 Zone District 9 LMUm2 2 -71- 10: SETBACKS: The minimum building setbacks shall be ten feet (10') unless otherwise specified in the Lionshead redevelopment master plan as a build -to line. 10 5.17.12.2 Setbacks �1 o,, ftoe-wai, - Setbacks are necessary to provide a bu I wr �- �0 wv ' FRFOO ies. Setbacks provide areas for landscaping ielp reduce the scale of buildings and further onnect the uroan ana natural environments. Along the South Frontage Road, the above grade setbacks should be significant enough to accommodate mature trees to buffer Ev r Vail from the South Frontage Road and 1 -74. Trees and other landscaping must be inte (rated into the Ever Vail setbacks rather than only in adjacent street right -of -ways in or( er to ensure landscaping remains should the right -of -way be utilized for roadf To facilitate subterranean parki Ever Vail property boundar" However. footings a-' _ ,.,,wations, etc. snouia ae iocatea witnin ine tver vaii property boundaries. Because Ever Vail is one development site, zonir e perimeter of Ever Vail and does not regulate the s Special attention should be paid to the sun shad if e adequate separation a, G ::,,.. . �..._�___ a � s walkways and plazas. Figure 5 -25c depicts the . ✓ s, setbacks and landscaping. Stream Setbacks 12-14-17: SETBACK FROM WATERCOURSE: Minimum setback from a creek or stream shall be not less than thirty feet (30') from the center of the established creek or stream channel as defined by the town comprehensive plan base maps; provided, however, that the setback from Gore Creek shall be fifty feet (50'). Natural creek or stream channels may not be re- channeled or changed. 12 • � � � � � ,. �, ,:- -�. -- ,.. _� � ,� _ _ _ �- . , . _, - - -- � _ __ _� '- �- '� Stream Setbacks Internal Setbacks Between Buildings • Regulated by Lionshead Redevelopment Master Plan • Site Design Guidelines (Chap. 6) and Architectural Design Guidelines (Chap. 7) No change to Master Plan Language proposed 15 C .,...o... - % "� ...• I f(I li ,. VIEW A COMPRESSION VIEW 0 - COMPRESSION W. .� ... I cons .uu.. -o.0 � • 'y � ,� VIEW B - COMPRESSION VIEW E - RELEASE KEY PLAN VIEW C - RELEASE Landscape Area & Site Coverage • Regulated by the Lionshead Mixed Use - 2 Zone District • Further restricted by the Lionshead Redevelopment Master Plan � w ro 1 .f I r dp ' QA ��• � :� . � yam• F r ` � • � �. ,e ra y ' , � x} 'vv' ��� � • Z ' , a , a �� ' t. � • !�'• , �C s � � \ •• .v vas u� - : o • e• LMUm2 12- 71 -14: SITE COVERAGE: Site coverage shall not exceed seventy percent (70 %) of the total site area, unless otherwise specified in the Lionshead redevelopment master plan. 12- 71 -15: LANDSCAPING AND SITE DEVELOPMENT: At least twenty percent (20 %) of the total site area shall be landscaped, unless otherwise specified in the Lionshead redevelopment master plan. 19 Site Coverage • Both above -grade improvements and below- grade improvements count towards site coverage. (This was not true when the LHRMP was adopted) • EV originally requested a site coverage variance for underground improvements (ie. Parking, Loading and Delivery, Mtn Ops.) • Based on Town input, revised plans to eliminated the need for a site coverage variance 20 LHRMP Site Coverage 7.2 Site Coverage The master plan does not recouunend changing this standard. The Town's current standuoil applies to the majority of sites iu Lionshead, prohibits site coverage by stnichires in excess of 70% the area of a site. This standard should be flexible for properties along build -to lines arrd ire the pedestr7ara retail core area so they may N Y le to increase site coverage as requued to create the fimctioual pedestrian con and spaces outlined in the master plan. This potential uicrease in site coverage is not a right and should require the approval of the Planning and Enviroiunental Conunission. Below Original Language grade development is not counted as site coverage. 5.17.12.4 Site Coverage Redevelopment in Lionshead has commonly included below grade structures to facilitate subterranean parking, storage and loading and delivery. Often the footprint of these below grade structures is larger than the buildings constructed above. Ever Vail may include two below grade parking structures that will constitute the majority of the site coverage on the site. The anticipated Ever Vail site coverage is further depicted in figure Proposed LHRMP 5 -25e. LHRMP does not alter the site coverage allowed by LMU-2 MMOK....IM11S MIMT. SM Total Landscape Area 157,650 sf 29% y f LOCI** y • �� A I \ t f 5.17.6 Pedestrian and Bike Access 1;�& a p - = - As compared to a separate, free - standing portal, We6t-1.+onshead Ever Vail is consider greater Lionshead area. In order for this area to be successful, it is important to ' s a pedestrian connection with the rest of Lionshead Streetscape improvements including bike lanes or trails and sidewalks should be mcorpufamu III ally redevelopment along West Lionshead Circle and the South Frontage Road to improve the viability of mixed uses in West-Nonshead Ever Vail. Improvements seating areas and public art that facilitate safe and attractiv( encouraged. Said improvements may the redevelopment of West Lionshead Ever Vail, pedesir integrate with the rest of Lionshead and Cascade Village. Pedestrian and bicycle enhancements shall include a new bridge connecting the Gore Creek Trail to Ever Vail, the redevelopment of the pedestrian bridge on the west side of Ever Vail, and path enhancements to the Gore Creek Trail connection i to the relocated South Frontage Road. All pede ���� i ���������� recreation path standards and nr -4,4-- - - IgLaj ll��iV h � � e gki tkej Them 46-an-ex st4ng- resreatK)n- pattiAhat runs across Building site-.4f-the site redevelops the -recreation path '` fi r standards and to provide a safe and attractive pedestnai vi .,j include a public easement over the paths where necessary. Pedestrian connections between Ever Vail and West Lionshead Circle shall be improved to provide safe and attractive pedestrian crossings. Improvements may include raised crosswalks, change in paving material, safe harbors, medians, and signage. See figure 5 -22c for conceptual pedestrian and bicycle circulation plan. D _ D D 0 b 5.17.7 Public Spaces and Plazas Within Ever Vail, pedestrian plazas and walkways are essenl Lionshead where pedestrianizati— t-°° tl - --- - '-- l public spaces include portals, edge definers, public space defir D* a These place- making elements improve pedestrian circulation anc ,, ��� ,V places to congregate. They further enhance the livability of Eve CARa and guests. The creation of gateways and portal is encourag redevelopment, especially in transition areas between different domains, or public, semi- public, and private areas. It is essential that public spaces and plazas are not shaded by the sun at peak use times. Further sun shade analysis will r -' —4— r^ public spaces and plazas are not dark and unwelcoming to encouraged to bridge the gap between public and private sl adjacent streets, walkways and plazas as further detailed in se Architectural Design Guidelines provides guidelines for the successfully implemented. d� Elements of the natural environment need to int urban and natural environments. Wrtnin Ever Vail, the improvemt,,Lzo to r.cu . cie,uaivnc as further detailed in section 5.17.10, will provide public spaces for recreation and congregation that connect Ever Vail with the natural environment, as recommended by ¢artinn 1 3 3 Provisions should be made for public access to streets, paths similar mechanisms to create a perceiveu Fruv ......____ - l 'k-M and /or easements are necessary to facilitate the use of property 5.17.10 5 1 4 Relationship to Red Sandstone Creek and Gore Creek Red Sandstone Creek and Gore Creek abut the Ever Vail project. The realignment of the South Frontage Road provides increased opportunity to enhance these commuimt ' resources. Portions of Red Sandstone Creek ar , _ enhanced with the preservation of wetland a�oa� �� ' ° :. _ " - Lqr amenity a community resource of Ever Vail and the l own contemplates will preserevation of large trees w e possible an( ° �� � (�` o U practical (see figure 5 -24a). Red Sandstone Creek and Gore Creek site, former gas station site. Holy Cross site and the Vail -Professional Building site. Any redevelopment of -these -par redevelopme Iytng brush on the sho.res. Every effort shall bo taken to prf slopes -a" the banks of both While the natural remain protected and preserved. the physical and visual re development and the stream tract should be strengthener - •d - ® �` a r o C Gore Creek and Red Sandstone Creek for fishing ar encouraged to create a catalyst for activity and Pr,: Objective 2.3.2 and as recommended �-- .,.ion 1.3.3. Enhancements such as streambank stabilization/ beautification, nat- ,ream drop structures, interactive low flow areas and general improvements f.-- wetlands and wildlife habitat are strongly encouraged. Any modification or Pn:iancement to the creek corridor shall be subject to U.S. Army Corp of Engineers and Town of Vail approval. Development imraacts imaosed anon the creeks shall be mitigated. Ever Vail shall include a public open sp . s s o s ' e . o following the 100 -year floodplain line, as a _ _ _� Lands Plan and in furtherance of P ,-ii �� ®e easement also implements the recomrneli. with the natural environment and by creating green landscape corridors that penetrate into the Lionshead environment. 5.17.12.3 Landscaping Landscaping serves many Dil— mciuding the provision of shade, aesthetic enhancement, storms _ ; management and a connection to the natural environment. Landscaped areas also provide snow storage, seatinc It is recognized that Ever Vail may include extensivE Landscaping installed over underground structures when it is permanent and provides ar' --- " However, landscaping over underground structures do— stormwater management and additional measures will issue. Non - permanent landscaping such as potted plan achieving the intent of discouraged. Mature trees mitigate the visual impacts of building the north end of Ever Vail to provide a buffer alc I understood that in order to relocate the South Fror existing trees will need to ne remuvcu. N .. rather than removed. a D 1 • • Dedicate additional 20 ft. strip Focus on revitalizing Red Separated recreation path along Frontage Rd Sandstone Creek with landscaping on either side of path ; l i " ,,. Internal landscape for greenspace and snow Active areas where , . �;~• • , - �;°'` y r people can access creek Limit public access to ; .� , preserve wetland vegetation Private lawn areas for families Focus on reservation of �•''�: t a� ; Create public gathering areas p " by providing amenities existing vegetation Connections to existing recreation paths a D 1 • • Dedicate additional 20 ft. strip Focus on revitalizing Red Separated recreation path along Frontage Rd Sandstone Creek with landscaping on either side of path ; l i " ,,. Internal landscape for greenspace and snow • Active areas where , . ��:~• • , y r- people can access creek Limit public access to � , . preserve wetland vegetation Private lawn areas for families ' •° ,.�,`" ' t� a ^• Create public gathering areas Focus on preservation of �;�*;�• ,., existing vegetation Connections to existing by providing amenities recreation paths 1 Jj W2: j J • W2 • 3 � '- i � W3 ,O W 3 - � J� 1 r nt 1 Jr a le, . / "�,, _ �• - r 31 - _ j o - i 4p E7 E5 JJ -CU J J :y ik r 33 1 /njai Aft r t er• �t 34 4• - J � W2 ��, (E E4 � 1 : r �' 1 1 w � ���r� ■■ ` _ y ., :fir 36 _ V • r• ^ .�' -. � y r ,. _.�.* "� - ' 1 • � ' : , � .,i • -mac r , i • i 37 -- Ir�DIl��Y w 7 0 r7 20 N W cROPOw Dy D ROW. IMOTN FOR FRONTAGE ROAD T Q lQ? EASEIAV.T l 'J D' IV 17 8' 8 IY 4.-? ID 3' 10' d DKE LANE LANE p� : ty O LANE H cUM1': c POT"1% FUTURE %VI)MING OF I r I EXISTING GROUND SLOVE Apr Section C -C Scale 1 "= 20' -0" W"DSED FlM9M AR GRADE � y � r�� �� � � •J � y ��'— � - __ _ -�J i� � tee_ -.� —,� _ _ — — _ _ _ _ — _ te r...._ YIY r . ... -s..., ..,..... ...., ..._ ._ Section A -A section B -B » Scale t " =20' -0" Scale 1 "= 20'-0" JJ -1 ' RES. RES. W -3 EHU RES. RES. EHU RES. RES. FRONTAL E'RD pgRKING ENTRY RAMP RES. EHU RES. PARKING LEVEL 1 PARKING LEVEL 2 GORE CREEK RESIDENTIAL PARKING ES. MIXED USE PARKING KEY PLAN A SECTION THROUGH W -1 & W -3 LOOKING EAST A n e PEDESTRAN PORTAL TO CREEKSIDE W -2 RES. RES. RES. RES. W -3 RES. RES. RES. RES. RES. FRONTAGE ROAD RES. RE e:aa. PARKSaasc RES.AMENITY EHU RES. - RESIDENTIAL PARKING ES. MIXED USE PARKING PARKING LEVEL 3 MIXED USE PARKING _ GORE CREEK B SECTION THROUGH W -2 & W -3 LOOKING EAST E -6 E -6 RES- RES. [RES. RES. RES. RES. - RES. RES. RES. RES. GST RMS IGST RMs OFFICE RES. GST RMS. - T ,'as RES. RES. RES. FRONTAGE RD. TRANSIT CENTER ES. RES. S FOREST RD. P -1 MIXED USE PKG P -2 MIXED USE PKG P -3 MIXED USE & RESID. PKG P-4 MIXED USE PKG F SECTION THROUGH EAST SIDE RESIDENTIAL KEY PLAN E F W 110— Y� r 1 VAIL PARKS 8 REC, BEYOND E -2 E -3 W-2 ES RES. . RES. RES. RES. RES. ! RES. RES. GST. RMS RES. RES. (((��� FRONTAGE RD RES. RES. GST. RMS RES. RES. BRIDGE BEYOND I RES. RES. RES. HOTEL RES. RES. RETAIL RESTAURANT RESIOENu RES n . RES. AMENITY I. OFF�G S E RV IC Ei RES. LOADING P -1 RESIDENTIAL PARKING RESIOEN u t mFcrl MOUNTAIN OPS YARD HOTEL B.O.H. P -2 MIXED USE PARKING P -3 MIXED USE PARKING RED SANDSTONE CREEK C SECTION THROUGH CREEKSIDE - 0 � D F RV All plans and programming are proposed, remain subject to governmental approvals (which have not yet been obtained) and no representations are made about the accuracy of any information for the final project. Any reference to size or square footage is approximate. Views are not guaranteed. All information presented in this notebook is proposed and all elements are subject to change or elimination without notice. The project is working towards LEED -ND certification and no representations are made regarding the final certification which will not be determined until the project is complete. The Ever VaiITM project is being developed by EverVail, LLC an affiliate of Vail Resorts Development Company. Designated trademarks are the property of Vail Trademarks, Inc. © 2010Vail Resorts Development Company. 43