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Home My WebLink About2011-07-19 Agenda and Support Documentation Town Council Evening Session VAIL TOWN COUNCIL EVENING SESSION AGENDA TOWN OF VA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., JULY 19, 2011 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM /TOPIC: Citizen Participation (15 min.) PRESENTER(S): Public 2. ITEM /TOPIC: NWCCOG Economic Development Bylaws and Articles Resolution and Discussion (15 min.) PRESENTER(S): NWCCOG Rep 3. ITEM /TOPIC: First Lady Betty Ford Recognition - Proclamation No. 4, 2011 (10 min.) 4. ITEM /TOPIC: Town Manager Report (15 min.) 5. ITEM /TOPIC: Second reading of Ordinance No. 14, Series of 2011, An Ordinance making supplemental appropriations to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, and Marketing Fund of the 2011 Budget for the Town of Vail, Colorado; and authorizing the expenditures of said appropriations as set forth herein; and setting forth details in regard thereto. (30 min.) PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Approve or approve with amendments the second reading of Ordinance No. 14, Series of 2011. BACKGROUND: To be provided in a separate memo. STAFF RECOMMENDATION: Staff recommends that the Town Council approves or approves with amendments Ordinance No. 14, Series of 2011, upon second reading. 6. ITEM /TOPIC: Conference Center Fund Ballot Question Survey Research (45 min.) PRESENTER(S): Stan Zemler, Lori Weigel ACTION REQUESTED OF COUNCIL: Review results of the research, including key messages, and provide direction regarding preparation of ballot 7/19/2011 language for the November 8 election. BACKGROUND: At the May 3 Town Council meeting, campaign strategist David Cunningham of Summit Information Services answered questions about successful ballot campaigns. This discussion was a continuation of the Town Council's information - gathering on how best to present a question(s) to the voters on reallocation of the Conference Center Fund. Based on the May 3 discussion, the Town Council directed staff to return with information on qualified research firms, methods and associated costs to field a telephone survey to be used to help shape a ballot question(s) for the November 8 election. Proposals from two firms were reviewed by the Town Council on May 17 with Andy Daly and Kerry Donovan volunteering to assist in the selection of a firm and development of the survey questions. Public Opinion Strategies was selected to conduct the research. Registered voters within the Town of Vail were contacted randomly to participate in the telephone survey. The field work was conducted from June 23 through July 12 and resulted in 150 responses. Lori Weigel, a partner from the Colorado office of Public Opinion Strategies, will present the findings. STAFF RECOMMENDATION: Provide direction to staff as requested. 7. ITEM /TOPIC: Ordinance No. 16, Series of 2011, An Ordinance Amending Title 4 Chapter 2 of the Vail Town Code by the Addition of a New Section 4- 2-6 Governing Events Permits. (10 min.) PRESENTER(S): Matt Mire ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 16, Series of 2011, on first reading. BACKGROUND: The Colorado General Assembly has adopted Senate Bill 11 -066, which takes effect August 10, 2011, and which allows local licensing authorities to assume sole authority to approve or deny applications for special event permits to serve alcohol. Ordinance No. 16, Series of 2011 will enable the Town Council to elect local control over special event permitting as allowed by Senate Bill 11 -066. STAFF RECOMMENDATION: Approve, approve with modifications, or deny Ordinance No. 16, Series of 2011, on first reading. 8. ITEM /TOPIC: Ordinance No. 15, Series of 2011, An Ordinance Amending Title 6, Chapter 5 "Special Event Designations ", Vail Town Code; and Setting Forth Details in Regard Thereto. (5 min.) PRESENTER(S): Matt Mire ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 15, Series of 2011, on second reading. BACKGROUND: In June of 2001 the Council approved Ordinance 12, Series 2001, which provides for both a curfew and a special event district to be created on July 4 and December 31 of each year for the purpose of "maintaining public peace and order during these two holiday celebrations ". On June 21, 2011 the Council provided clear administrative direction to the Town Manager that the curfew and the special event district were not 7/19/2011 necessary for the Town's 2011 Fourth of July celebration and, therefore, were not to be established or enforced. By this Ordinance, the Town Council desires to ratify the administrative direction given to the Town Manager as it pertains to the Town's July 4, 2011 celebration, and to provide certain clarifying amendments to the Town Code as they relate to special event designations. STAFF RECOMMENDATION: Approve, approve with modifications, or deny Ordinance No. 15, Series of 2011, on second reading. 9. ITEM /TOPIC: This work session will focus on addressing several questions raised at the July 5th Town Council public hearing which focused on responding to questions from the previous meeting regarding the height, setbacks, and landscape area for the proposed Ever Vail development. The work session will include a power point presentation and showing of the 3D model which has been created and will revisit the proposed view corridors and pedestrian conenctions. Lionshead Redevelopment Master Plan (Resolution No. 6, Series of 2011) A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the detailed plan recommendations for West Lionshead (Ever Vail), and setting forth details in regard thereto. (PEC 110002) Major Subdivision A request for a review of a preliminary plan for a major subdivision, pursuant to Chapter 13 -3, Major Subdivision, Vail Town Code, to allow for the creation of two lots for the redevelopment of the properties known as Ever Vail (West Lionshead), located at 862, 923, 934, 953, 1000 and 1031 South Frontage Road West, and the South Frontage Road West right -of- way /unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080062) Rezoning (Ordinance No. 7, Series of 20111 A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to allow for a establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision located generally at 862, 923, 934, 953, 1000, and 1031 South Frontage Road, and the South Frontage Road rig ht-of-way/un platted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Special Development District Amendment (Ordinance No. 8, Series of 2011) A request for a recommendation to the Vail Town Council for a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to allow for the removal of Development Area D (Glen Lyon Office Building) from Special Development District No. 4, Cascade Village, and for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to include the subject property in the Lionshead Mixed Use 2 7/19/2011 District, located at 1000 South Frontage Road West/Lot 54, Glen Lyon Subdivison, and setting forth details in regard thereto. (PEC090036) Title 12, Zoning Regulations, Vail Town Code, Amendment ( Ordinance No. 9, Series of 2011) A request for a final recommendation to the Vail Town Council for prescribed regulation amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Section 12- 10 -19, Core Areas Identified, Vail Town Code, to amend the core area parking maps to include "Ever Vail" (West Lionshead) within the "Commercial Core" designation, and setting forth details in regard thereto. (PEC080065) (60 min.) PRESENTER(S): Vail Resorts Development Company and Warren Campbell ACTION REQUESTED OF COUNCIL: The Community Development Department requests the Vail Town Council continue the Major Subdivision, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the August 2, 2011 public hearing. BACKGROUND: Lionshead Redevelopment Master Plan: On January 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for proposed amendments to the Lionshead Redevelopment Master Plan, by a vote of 3 -1 -2 (Rediker opposed, Viele and Cartin recused). Major Subdivision: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, on the preliminary plan for the major subdivision to establish Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 ( Viele and Cartin recused). Rezoning: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a zone district boundary amendment to establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5- 0-2 ( Viele and Cartin recused). Special Development District Amendment: On January 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a major amendment to Special Development District (SDD) No. 4, Cascade Village, to remove the Glen Lyon Office Building from the SDD in order for it to be incorporated into the Ever Vail Subdivision, by a vote of 4 -0 -2 ( Viele and Cartin recused). Title 12, Zoning Regulations, Vail Town Code, Amendment: On January 11, 2010, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a prescribed regulations amendment to Section 12- 10 -19, Core Areas Identified, Vail Town Code, by a vote of 4 -0 -2 ( Viele and Cartin recused). STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council continue the public hearing on the request for the Major Subdivision, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the August 2, 2011 public hearing. 7/19/2011 10. ITEM /TOPIC: Adjournment (9:25 p.m.) 7/19/2011 TOWN OF VAQ VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 19, 2011 ITEM /TOPIC: NWCCOG Economic Development Bylaws and Articles Resolution and Discussion PRESENTER(S): NWCCOG Rep ATTACHMENTS: NWCCOG Memo and Draft Resolution NWCCOG Bylaws NWCCOG Articles Amendments and Strikeouts Draft NWCCOG Articles Amendments Draft 7/19/2011 ' �V N T MEMO TO: NWCCOG Member Jurisdictions FROM: Pamela S Caskie, Executive Director DATE: July 13, 2011 SUBJ: Economic Development District and NWCCOG Articles of Association For the past 24 months, the NWCCOG has been working towards participation in the Federal program of designating Economic Development Districts. After many months of hard work and collaboration with partners from around the region, we are nearing the end of the process. Our first proposal with the Economic Development Administration for the governing organization for the District was not accepted and we proposed another solution which will operate with the Association known as NWCCOG to be both the COG and the EDD with two separate governing organizations under the same Association. Last Thursday, the EDA approved our proposed amended Articles of Association and By -laws for the EDD. Today, pursuant to the current NWCCOG Articles of Association, we are submitting them to you for ratification. They make no changes to the COG as you know it but instead add an additional governing body to oversee the EDD and add a coordination Team of two from each governing body to deal with issues that impact both sides of the organization. There will be no new dues required to support the activities of the District but new programs will be developed that should help in your efforts to create a vital economic environment in your community. Additionally, some communities and businesses may qualify for funding that was not previously open to them as a result of the district designation. We really need your help fast tracking this. The EDA took some time to review our latest documents and we have just 3 weeks to get a majority of our member communities to ratify these amendments. If you would please help us with this, we will appreciate it greatly. We have prepared a recommended resolution and have provided you with both a clean copy and a marked up copy of the Article of Association amendments, for your own comparison purposes. If you have any questions or we can assist in any way to accomplish this resolution at your next meeting, please contact me at your earliest convenience. 7/19/2011 2 -1 -1 A RESOLUTION OF [INSERT ORGANIZATION NAME HERE] [DATE] WHEREAS, the Northwest Colorado Council of Governments ( NWCCOG) is a regional governmental organization organized pursuant to Colorado Revised Statues, and WHEREAS the NWCCOG has expressed the desire to organize an Economic Development District pursuant to US Code Title 42, Chapter 38, Subchapter II, Establishment of Economic Development Partnerships, and WHEREAS, the Economic Development District creates opportunities for funding for the region, individual communities, and businesses that might not otherwise be available. Additionally, the District designation provides economic support for programs, data collection and analysis, and other critical economic support activities that would not be available without the financial support created by the District. WHEREAS in order to accomplish the creation of the Economic Development District under Federal requirements, the NWCCOG must create an EDD Board of Directors which must be reflected in the Articles of Association, and WHEREAS the Amended Articles of Incorporation have been submitted to all member jurisdictions for their review and ratification, and WHEREAS the [INSERT ORGANIZATION] is a member in good standing of the current NWCCOG, THEREFORE BE IT RESOLVED that the [Governing Body Name] of the [INSERT ORGANIZATION NAME] hereby ratifies the amended Articles of Association of the Northwest Colorado Council of Governments /Economic Development District. [Insert your standard Signature and Date block here] 7/19/2011 2 -1 -2 BYLAWS OF THE NORTHWEST COLORADO COUNCIL OF GOVERNMENTS ECONOMIC DEVELOPMENT DISTRICT ARTICLE I Adoption and Effect These Bylaws shall become effective upon the adoption thereof by a majority of the voting representatives of the Northwest Colorado Council of Governments Economic Development District (hereinafter, the " District" or "EDD Board ") at any regular meeting, and shall not be construed to operate in contravention of any provision of the Articles of Association, Northwest Colorado Council of Governments /Economic Development District ( "Articles of Association "). Any provision herein determined to be contrary to or in violation of the Articles of Association shall be null, void, and of no effect. ARTICLE II Representation, and Voting 1. Representation The EDD Board shall consist of no less than fifty -one percent (51 %) governmental representatives and no less than thirty -five percent (35 %) non - governmental representatives. The EDD Board shall comprise the following representation: a. One (1) elected official, or their chief administrative official, from each county within the District, to be appointed by the individual county. b. Six (6) representatives of the municipalities located within Region 12, to be elected by ballot vote of the Council.. C. One (1) representative from a non - governmental stakeholder organization from each county within the District, to be appointed by the individual county. d. One (1) representative of the Colorado Mountain College, to be appointed by the College President. e. One (1) representative from the State office of Workforce Development, to be appointed by the Colorado Workforce Center. f. One (1) representative from the resort industry, to be appointed in the first year by the NWCCOG Council and thereafter to be appointed by the EDD Board of Directors DRAFT 06/08/11 7/19/2011 2 -2 -1 g. One (1) representative from the health care industry, to be appointed in the first year by the NWCCOG Council, and thereafter to be appointed by the EDD Board of Directors h. One (1) representative from each Member Jurisdiction located outside of Region 12, appointed by the jurisdiction. i. Each appointing authority may also appoint or elect one alternate for each representative it appoints or elects to the Board. 2. EDD Board Officers EDD Board officers shall be elected by majority vote of the representatives. Officers shall serve for a term of two (2) years from the date of their election. a. Chairman The Chairman shall preside at all meetings of the EDD Board and shall be the chief officer of the EDD Board . b. Vice Chairman The Vice Chairman shall exercise the functions of the Chairman in the Chairman's absence or incapacity. C. Secretary- Treasurer The Secretary- Treasurer shall exercise the functions of the Vice Chairman in the absence or incapacity of the Vice Chairman and shall perform such other duties as may be consistent with the office of Secretary - Treasurer or as may be required by the Chairman. 3. Term of Representation Each representative shall serve a two year term unless sooner replaced by the appointing authority. Representatives shall serve on the EDD Board at the will of the appointing authority. All representatives serving on the original EDD Board shall serve from the EDD Board's inception until the second January following the EDD Board's creation. 4. Allocation of Voting Rights Each representative shall be entitled to vote on any matter that requires a vote by the Board. Each representative shall have a total of one vote. Only the representatives of those appointing authorities whose dues payments are current are entitled to cast a vote at a meeting of the EDD Board. 5. Quorum DRAFT 06/08/11 2 7/19/2011 2 -2 -2 A quorum shall consist of no less than seven representatives or their alternates. To pass a budget or set dues, the majority of the representatives comprising the quorum shall be government representatives. 6. Telephone Polling In order to achieve a quorum, the EDD Board may poll by telephone, not more than two representatives, with respect to a specific matter before the EDD Board on motion or resolution. Such telephone polling shall constitute the equivalent of a physical presence at the meeting of the representative(s) so polled, shall be carried out by the Chairman, and the results of the poll reported to the EDD Board by the Chairman. The minutes for the meeting shall reflect that a telephone poll was taken, the results thereof, and the representative(s) polled by telephone. Further, a memorandum of the telephone poll shall be approved and signed by the polled representative. If the representative(s) does not approve and sign the memorandum, the action upon which the vote, including the poll, was taken shall be null, void and of no effect. 7. Electronic Voting With prior approval by the EDD Board, the representatives may vote via electronic means on subjects not related to the budget or the setting of dues. ARTICLE III Annual Dues Assessment Policies 1. Dues Assessment and Payment a. The EDD Board will receive a dues payment from the Council equal to 50% of the EDD's adopted budget minus other revenues received or budgeted to be received. b. The EDD Board shall adopt a voluntary dues structure that applies to private sector representation, to offset the costs of adding the private sector representatives to the EDD Board and to be applied toward matching the federal dollars. C. By August 31st, the EDD Board shall send notices stating the amount of the next calendar year's annual dues assessment. Confirmation of intention to pay the assessment is due to the EDD Board by October 31st. Dues assessments are due and payable on an annual basis by February 28 2. Required Withdrawal from EDD Board In the event of non - payment of dues the EDD Board may by majority vote require that the non- paying entity withdraw its representation on the EDD Board. DRAFT 06/08/11 3 7/19/2011 2 -2 -3 ARTICLE IV Financial Management 1. Annual Budget Each year between October 1 and October 15, the Chairman shall submit, by mail, to the EDD Board an estimate of the budget required for the operation of the EDD Board during the ensuing calendar year. 2. Funding Sources The EDD Board is specifically empowered to contract or otherwise participate in and to accept grants, funds, gifts or services from any Federal, State or local government or its agencies or instrumentality thereof, and from private and civic sources, and to expend funds received therefrom, under provisions as may be required of and agreed to by the EDD Board, in connection with any program or purpose for which the EDD Board exists. 3. Accounting The EDD Board shall arrange for a systematic and continuous record of its financial affairs and transactions and shall obtain an annual audit of its financial transactions and expenditures. ARTICLE V Executive Staff 1. Hiring and Termination The NWCCOG Executive Committee shall appoint professional Executive Staff who shall serve at the pleasure of the EDD Board, and may be hired and/ or terminated only by a vote of the Council pursuant to Article II Section 3 of the Amended and Restated Bylaws of the Northwest Colorado Council of Governments. 2. Duties The Executive Staff shall serve as the general administrators of the EDD Board and shall oversee the daily affairs in a manner that carries out the will of the EDD Board, including but not limited to the following authority: a. The Executive Staff shall implement personnel policies, and shall hire, supervise and terminate employment for the staff of the EDD Board. b. The Executive Staff shall have the authority to enter into contracts for services and materials on behalf of the EDD Board provided, however, that the EDD Board has previously approved budget items encompassing such services and DRAFT 06/08/11 4 7/19/2011 2 -2 -4 materials, and the contracts implement items in the Work Program approved by the EDD Board. In no event may the Executive Staff enter into contracts in excess of $20,000. The Executive Staff shall have the authority to dispose of, by sale or exchange, property and equipment of the EDD Board up to and including a value of $1,000 per unit or market lot, as appropriate, without prior approval of the EDD Board. Upon approval of the EDD Board or Executive Committee, as appropriate, the Executive Staff may dispose of EDD Board property or equipment valued in excess of $1,000. C. The Executive Staff shall have the authority to bind the EDD Board during the course of contract negotiations with present or future contractors with the EDD Board provided, however, that the specific contract under negotiation has previously been approved by the EDD Board. The Executive Staff shall have the authority to implement change orders and contract amendments consistent with the intent and purpose of previously approved contracts. ARTICLE VI Amendment These Bylaws may be amended by resolution of the EDD Board, approved by majority vote of the EDD Board. ARTICLE VII Rules of Order Except as otherwise provided in these Articles, Robert's Rules of Order shall prevail for the conduct of business of the EDD Board. ARTICLE VIII Meetings The EDD Board shall meet a minimum of four times each calendar year. All such meetings shall be open to the public. ARTICLE IX Committees The EDD Board may establish advisory committees as may be necessary from time to time. ARTICLE X Indemnification The EDD Board shall indemnify, to the extent permitted by law, any person who is an officer, agent, fiduciary or employee of the EDD Board against any claim, liability or expense arising DRAFT 06/08/11 5 7/19/2011 2 -2 -5 against or incurred by such person as a result of actions reasonably taken by him at the direction of the EDD Board. The EDD Board shall further have the authority to the full extent permitted by the law to indemnify its directors, officers, agents, fiduciaries and employees against any claim, liability or expense arising against or incurred by them in all other circumstances and to maintain insurance providing such indemnification. DRAFT 06/08/11 6 7/19/2011 2 -2 -6 AMENDED AND RESTATED ARTICLES OF ASSOCIATION NORTHWEST COLORADO COUNCIL OF GOVERNMENTS ECONOMIC DEVELOPMENT DISTRICT (;G'E)radE) Ranninn and Management RegiGR Al ARTICLE I General Provisions 101. Establishment of ' Northwest Colorado Council of Governments /Economic Development District A. The Member Jurisdictions as .defined heroin hereby establish an Aoonniotinn R kRE)W as °heeaftr e ° ' or " Councll" �T of Northwest Colorado Council of Governments rin „��r« _ "NWCCOG!� hereby establish an organization known as the Northwest Colorado Council of Governments /Economic Development District (NWCCOG /EDD). The NWCCOG /EDD will serve as an Association of Governments pursuant to Article XIV, Section 18 of the Colorado Constitution and Se�GSection 29 -1 -201 et seq., 29 -1- 401 and 29 -1 -402, Gele.Rev.S Colorado Revised Statutes; and as an Economic Development District pursuant to U.S Code Title 42 Chapter 38, Subchapter II Establishment of Economic Development partnerships. The geographic area of the NWCCOG /EDD shall comprise the Counties of Eagle, Grand, Jackson, Pitkin, and Summit The purposes and functions of the NWCCOG /EDD shall comprise regional council of government activities, set forth in Article II, and economic development activities set forth in Article III. 102. The NWCCOG /EDD regional council of government activities shall be under the authority of the Council as described in Article II, and the Economic Development District activities shall be under the authority of the EDD Board. 103. The activities of the Council and the EDD shall be coordinated by a Coordination Team comprising 2 individuals from the Council and 2 individuals from the EDD Board. ARTICLE II Purpose. Function and Powers of the Council 201. Purpose The Council shall promote regional cooperation and coordination among local governments and between levels of government for the geographic area comprising the Counties of Eagle, Grand, Jackson, Pitkin, and Summit, hereinafter referred to as the "Region ". DRAFT 06/08/11 7/19/2011 2 -3 -1 The need for a Council of Governments is based on the recognition that people in the Region form a single community and are bound together not only physically, but economically and socially. It is the purpose of the Council through its participating membership, staff and programs, to provide local public officials with the means of responding more effectively to the local and regional problems of this Regional community. In order to assure the orderly and harmonious development of the Region, and to provide for the needs of future generations, it is necessary for the Council to serve as an advisory coordinating agency to harmonize the activities of Federal, State, County and Municipal agencies within the Region, and to render assistance and service and create public interest and participation for the benefit of the Region. A regional approach to problem solving and service delivery offers economies of scale, reduces redundancies, and allows each of the member jurisdictions access to funds not available when acting alone. Cooperative efforts among local governments enhance the capacity to address regional issues in the most cost - effective way. 202. Functions The Council shall promote regional coordination and cooperation through activities designed to: A. Strengthen local governments and their individual capacities to deal with local problems. B. Serve as a forum to identify study and resolve area -wide problems. CO Develop and formulate policies involving Regional problems. D. Promote intergovernmental cooperation through such activities as reciprocal furnishing of services, mutual aid and parallel action as a means to resolve local, as well as Regional, problems. E. Provide the organizational framework to ensure effective communication and coordination among governmental bodies. F. Serve as a vehicle for the collection and exchange of Regional information. G. Develop Regional comprehensive plans. H. Serve as a spokesman for local governments on matters of Regional and mutual concern. DRAFT 06/08/11 2 7/19/2011 2 -3 -2 I. Encourage action and implementation of Regional plans and policies by local, State and Federal agencies. J. Provide, if requested, mediation in resolving conflicts between members °neand other parties. K. Provide a mechanism for delivering financial assistance, in the form of loans, or otherwise, to public or private, for profit or nonprofit ventures, deemed to be in the public interest and to fulfill the purposes and functions of the Council as deSGrihor! mnro f illy of CcGtOG 203 I-I H#F- L. Provide technical and general assistance to members within its staff and financial capabilities. These services are inclusive of, but not limited to: 1. Identify issues and needs which are Regional and beyond the realistic scope of any one local government. 2. Compile and prepare, through staff and from members, the necessary information concerning the issues and needs for Council discussion and decision. 3. Debate and concur in a cooperative and coordinated Regional action to meet the need or issue. 4. Implement the details of the cooperative action among affected member governments, using such devices as interlocal contracts and agreements, parallel ordinances or codes, joint performance of services, transfers or consolidations of functions, or special subordinate operating agencies. 5. And, in general, a. Arrange contracts among officials on an intergovernmental basis. b. Publish reports on functional programs. C. Publish current information of Regional interest. d. Provide advice and assistance on physical land use planning and other functional programs. e. Sponsor Regional training programs. f. Negotiate cooperative agreements. DRAFT 06/08/11 3 7/19/2011 2 -3 -3 g. Sponsor or oppose legislation on behalf of the Region and its units of local government. 203. Powers The Council shall, for the purpose of fulfilling its purposes and functions, be a body politic and corporate, and as such, be subject to all rights, duties and obligations as such may affect the members of such Council whereby its activities are of a Regional, area -wide or multi - governmental nature and further, shall constitute the entity to perform those Regional or area - wide functions which may be authorized by Federal or State statute. To effectuate such powers, the Council shall: A. Be the approving and contracting agent for all Federal and State regional grants, as required. B. Constitute the governmental entity for the purpose of receiving State or Federal assistance to area -wide or Regional governmental entities through designation as grantee for such grants. C. Constitute the governmental entity for any existing entities that are Regional in nature and any new entity, Regional in nature, which may be required to be created as a new board or commission by State or Federal statute and, to consummate such purpose, these Articles shall be amended from time to time. D. Serve as the Area Clearinghouse and Project Notification Review Agency. E. Serve as the Regional Planning Commission pursuant to Section 30 -28 -105, C.R.S. F. Exercise all powers set forth in Section 29 -1 201, et seq., C.R.S., and Article XIV, Section 18, Colorado Constitution. G. Accept contributions from member local governments or from any other source, commit them to a general fund or funds, or a special fund or funds, and disburse the same for such purposes as the Council may direct at the time the fund or funds are established or at any time thereafter. H. Revolving Loan Fund. Subject to the approval of the Board of Directors, a Revolving Loan Fund may be created to assist in the financing of either public or private, for profit or nonprofit ventures, where the retention or creation of employment and the consequent public revenue or benefit to the health, safety and welfare of the Region is deemed by the Board to be in the public interest. The Board shall appoint a Revolving Loan Fund committee of nine persons, one from each county in the service area, under criteria as it shall establish. The Board shall also appoint nine alternates in the event of the inability of any committee member to attend a meeting. The NWCCOG Executive DRAFT 06/08/11 4 7/19/2011 2 -3 -4 Staff or senior staff member shall serve as a non - voting, ex- officio member of the loan fund committee. The Revolving Loan Fund will create policy for review and approval of its loans including criteria established by agencies of origination from which capitalization of the Revolving Loan Fund is achieved. In addition, such loans shall be made in full compliance with the Colorado Constitution, the Colorado Revised Statutes and applicable Federal law and regulations. The Revolving Loan Fund committee shall adopt Bylaws for the conduct of its affairs and the administration of the Revolving Loan Fund. Such Bylaws shall not be effective until approved by the Board of Directors of the Council. eQT 11G E III 204. Membership 301. ^ Initial Membership The Council shall be composed of the following Counties and Municipal Corporations ( "Member Jurisdictions "): 1. Counties: Eagle, Grand, Jackson, Pitkin, Summit Municipal Corporations: Aspen AVGR Basalt Br8Gkenrirdge Dillon Eagle Fraser ,_Frisco ,_Granby. Grand Lake Gypsum,Hot Sulphur Springs, Kremmling Minturn ,_Montezuma,Red Cliff Silverthorne,Vail , and Winter Park d31enwood Springs, Steamboat Springs, and Carbondale. 302 B. Additional Members ] ewly formed Any other municipal corporations within the Region m are eligible to become ° Member I 6 oricrlintinn members of the Council by subscribing to t4e these Articles of Association and Council Bylaws and paying the applicable assessment of dues. The GO RG I shall take all ctenc nenecconi W iRGI I de the near Memher ricrli yen n mono of the of t l ihnritiec it hods i r.� - avr i �cvpc v rcrr� — crc rmvrTC�Tr - rT V r crr. - 205_. Termination of Membership Any member government may withdraw from membership in the Council as follows: A resolution or ordinance shall be adopted by the governing body of the Member Jurisdiction, following notice and public hearing, including findings that it is in the best interest of the public to withdraw from membership in the Council. DRAFT 06/08/11 5 7/19/2011 2 -3 -5 Written notice of intent to withdraw from the Council by the governing body of the Member Jurisdiction shall be submitted to the Executive Committee, together with a copy of the duly adopted ordinance or resolution, by June 15, of the year prior to the effective date of withdrawal which date shall be January 1. Provision of services and all other rights and privileges of membership shall remain in effect from the date of written notice of the intent to withdraw and shall terminate on the effective withdrawal date. Any withdrawing Member Jurisdiction shall make a written request to the Executive Director of the Department of Local Affairs and the Governor to revise the designation of Planning and Management Region XII to reflect the member's withdrawal from NWCCOG. 206. Council Bylaws The Council, acting by resolution at any regular or special meeting, may enact or amend Bylaws in order to efficiently conduct its affairs including creation of and delegation of authority to an Executive Committee, establishment of representation and voting rights of members on the Council, establishing responsibilities of officers and key personnel. Such Bylaws may not contravene or supersede any provision of these Articles. ARTICLE 4 111 501.. Artmdes. €#feGtK% -D&tG Purpose. Function, and Powers of the Economic Development District 01. Purpose. The EDD shall promote regional cooperation, intergovernmental cooperation, and coordination on economic development activities among local governments and private sector for the geographic area of the District. The geographic area of the District shall include the Counties of Eagle, Grand, Jackson, Pitkin, and Summit Counties and all of the incorporated municipalities within these counties. 302. Functions Economic Development functions shall include: Directing the activities of the Economic Development District towards the accomplishments of the goals, objectives, and action plans continued in the Comprehensive Economic Development Strategy; apply for funding that supports these efforts, convene organizations and individuals who purpose is also to work on strengthening the economy within the define region, oversee and operate the District with regarding to fiscal management, budgeting, reporting, and employee hiring, firing and supervision. The EDD Board will be required to cooperate on the hiring, supervision and DRAFT 06/08/11 6 7/19/2011 2 -3 -6 termination of the joint Executive Director. The District is responsible for updating of the CEDS and other such economic development activities as directed by the EDD Board. 303. EDD Board A. All economic development functions of the NWCCOG /EDD shall be directed by the EDD Board. B. The EDD Board shall consist of no less than fifty -one percent (51 %) governmental representatives and no less than thirty -five percent (35 %) non - governmental representatives. The membership shall comprise the following representation: 1. One (1) elected official, or their chief administrative official, from each county within the District, to be appointed by the individual county. 2. Six (6) representatives of the municipalities located within Region 12, to be elected by ballot vote of the Council. 3. One (1) representative from a non - governmental stakeholder organization from each county within the District, to be appointed by the individual county. 4. One (1) representative of the Colorado Mountain College, to be appointed by the College President. 5. One (1) representative from the State office of Workforce Development, to be appointed by the Colorado Workforce Center. 6. One (1) representative from the resort industry, to be appointed in the first year by the NWCCOG Council and thereafter to be appointed by the EDD Board of Directors 7. One (1) representative from the health care industry, to be appointed in the first year by the NWCCOG Council, and thereafter to be appointed by the EDD Board of Directors 8. One (1) representative from each Member Jurisdiction located outside of Region 12, appointed by the jurisdiction. 90 Each appointing authority may also appoint or elect one alternate for each representative it appoints or elects to the Board. 304. Bylaws The EDD Board acting by resolution at any regular or special meeting may enact or amend Bylaws in order to efficiently conduct its affairs including creation of and delegation of authority DRAFT 06/08/11 7 7/19/2011 2 -3 -7 to an Executive Committee, establishment of representation and voting rights on the Board and, establishing responsibilities of officers and key personnel. Such Bylaws may not contravene or supersede any provision of these Articles. ARTICLE IV Effective Date and Amendment "OL Articles: Effective Dat These Amended and Restated Articles of Association shall regulate and govern the affairs of the CGOI. NWCCOG /EDD. These Articles shall become effective upon their adoption by the Council and the EDD Board and ratification by a majority of the Member Jurisdictions Council 504__ -40771 Articles: Amendment These Articles may be amended of an., ro ^6li °r moo }in^ ^f b resolution approved b the Council and the EDD Board provided that at least one week's notice in writing be given to all Council members and EDD Board members, setting forth such amendment, and that the approved amendment be ratified by a majority of the Member Jurisdictions.. of the Council, and the private and public sector entities within the Economic District. DRAFT 06/08/11 8 7/19/2011 2 -3 -8 AMENDED AND RESTATED ARTICLES OF ASSOCIATION NORTHWEST COLORADO COUNCIL OF GOVERNMENTS/ ECONOMIC DEVELOPMENT DISTRICT ARTICLE I General Provisions 101. Establishment of Northwest Colorado Council of Governments /Economic Development District A. The Member Jurisdictions of Northwest Colorado Council of Governments ( "Council" or "NWCCOG ") hereby establish an organization known as the Northwest Colorado Council of Governments /Economic Development District (NWCCOG /EDD). The NWCCOG /EDD will serve as an Association of Governments pursuant to Article XIV, Section 18 of the Colorado Constitution, and Section 29 -1 -201 et seq., 29 -1 -401 and 29 -1 -402, Colorado Revised Statutes; and as an Economic Development District pursuant to U.S Code Title 42 Chapter 38, Subchapter II Establishment of Economic Development partnerships. The geographic area of the NWCCOG /EDD shall comprise the Counties of Eagle, Grand, Jackson, Pitkin, and Summit. B. The purposes and functions of the NWCCOG /EDD shall comprise regional council of government activities, set forth in Article II, and economic development activities set forth in Article III. 102. The NWCCOG /EDD regional council of government activities shall be under the authority of the Council as described in Article II, and the Economic Development District activities shall be under the authority of the EDD Board. 103. The activities of the Council and the EDD shall be coordinated by a Coordination Team comprising 2 individuals from the Council and 2 individuals from the EDD Board. ARTICLE II Purpose. Function and Powers of the Council 201. Purpose The Council shall promote regional cooperation and coordination among local governments and between levels of government for the geographic area comprising the Counties of Eagle, Grand, Jackson, Pitkin, and Summit, hereinafter referred to as the "Region ". The need for a Council of Governments is based on the recognition that people in the Region form a single community and are bound together not only physically, but economically and socially. It is the purpose of the Council through its participating membership, staff and DRAFT 06/08/11 7/19/2011 2 -4 -1 programs, to provide local public officials with the means of responding more effectively to the local and regional problems of this Regional community. In order to assure the orderly and harmonious development of the Region, and to provide for the needs of future generations, it is necessary for the Council to serve as an advisory coordinating agency to harmonize the activities of Federal, State, County and Municipal agencies within the Region, and to render assistance and service and create public interest and participation for the benefit of the Region. A regional approach to problem solving and service delivery offers economies of scale, reduces redundancies, and allows each of the member jurisdictions access to funds not available when acting alone. Cooperative efforts among local governments enhance the capacity to address regional issues in the most cost - effective way. 202. Functions The Council shall promote regional coordination and cooperation through activities designed to: A. Strengthen local governments and their individual capacities to deal with local problems. B. Serve as a forum to identify study and resolve area -wide problems. C. Develop and formulate policies involving Regional problems. D. Promote intergovernmental cooperation through such activities as reciprocal furnishing of services, mutual aid and parallel action as a means to resolve local, as well as Regional, problems. E. Provide the organizational framework to ensure effective communication and coordination among governmental bodies. F. Serve as a vehicle for the collection and exchange of Regional information. G. Develop Regional comprehensive plans. H. Serve as a spokesman for local governments on matters of Regional and mutual concern. I. Encourage action and implementation of Regional plans and policies by local, State and Federal agencies. DRAFT 06/08/11 2 7/19/2011 2 -4 -2 J. Provide, if requested, mediation in resolving conflicts between members and other parties. K. Provide a mechanism for delivering financial assistance, in the form of loans, or otherwise, to public or private, for profit or nonprofit ventures, deemed to be in the public interest and to fulfill the purposes and functions of the Council,. L. Provide technical and general assistance to members within its staff and financial capabilities. These services are inclusive of, but not limited to: 1. Identify issues and needs which are Regional and beyond the realistic scope of any one local government. 2. Compile and prepare, through staff and from members, the necessary information concerning the issues and needs for Council discussion and decision. 3. Debate and concur in a cooperative and coordinated Regional action to meet the need or issue. 4. Implement the details of the cooperative action among affected member governments, using such devices as interlocal contracts and agreements, parallel ordinances or codes, joint performance of services, transfers or consolidations of functions, or special subordinate operating agencies. 5. And, in general, a. Arrange contracts among officials on an intergovernmental basis. b. Publish reports on functional programs. C. Publish current information of Regional interest. d. Provide advice and assistance on physical land use planning and other functional programs. e. Sponsor Regional training programs. f. Negotiate cooperative agreements. g. Sponsor or oppose legislation on behalf of the Region and its units of local government. 203. Powers DRAFT 06/08/11 3 7/19/2011 2 -4 -3 The Council shall, for the purpose of fulfilling its purposes and functions, be a body politic and corporate, and as such, be subject to all rights, duties and obligations as such may affect the members of such Council whereby its activities are of a Regional, area -wide or multi - governmental nature and further, shall constitute the entity to perform those Regional or area - wide functions which may be authorized by Federal or State statute. To effectuate such powers, the Council shall: A. Be the approving and contracting agent for all Federal and State regional grants, as required. B. Constitute the governmental entity for the purpose of receiving State or Federal assistance to area -wide or Regional governmental entities through designation as grantee for such grants. C. Constitute the governmental entity for any existing entities that are Regional in nature and any new entity, Regional in nature, which may be required to be created as a new board or commission by State or Federal statute and, to consummate such purpose, these Articles shall be amended from time to time. D. Serve as the Area Clearinghouse and Project Notification Review Agency. E. Serve as the Regional Planning Commission pursuant to Section 30 -28 -105, C.R.S. F. Exercise all powers set forth in Section 29 -1 -201, et seq., C.R.S., and Article XIV, Section 18, Colorado Constitution. G. Accept contributions from member local governments or from any other source, commit them to a general fund or funds, or a special fund or funds, and disburse the same for such purposes as the Council may direct at the time the fund or funds are established or at any time thereafter. H. Revolving Loan Fund. Subject to the approval of the Board of Directors, a Revolving Loan Fund may be created to assist in the financing of either public or private, for profit or nonprofit ventures, where the retention or creation of employment and the consequent public revenue or benefit to the health, safety and welfare of the Region is deemed by the Board to be in the public interest. The Board shall appoint a Revolving Loan Fund committee of nine persons, one from each county in the service area, under criteria as it shall establish. The Board shall also appoint nine alternates in the event of the inability of any committee member to attend a meeting. The NWCCOG Executive Staff or senior staff member shall serve as a non - voting, ex- officio member of the loan fund committee. The Revolving Loan Fund will create policy for review and approval of its loans including criteria established by agencies of origination from which capitalization of the Revolving Loan Fund is achieved. In addition, such loans shall be made in full compliance with the Colorado Constitution, the Colorado Revised Statutes DRAFT 06/08/11 4 7/19/2011 2 -4 -4 and applicable Federal law and regulations. The Revolving Loan Fund committee shall adopt Bylaws for the conduct of its affairs and the administration of the Revolving Loan Fund. Such Bylaws shall not be effective until approved by the Board of Directors of the Council. 204. Membership A. Initial Membership. The Council shall be composed of the following Counties and Municipal Corporations ( "Member Jurisdictions "): 1. Counties: Eagle, Grand, Jackson, Pitkin, and Summit 2. Municipal Corporations: Aspen, Basalt, , Dillon, Eagle, Fraser, Frisco, Granby, Grand Lake, Gypsum, Hot Sulphur Springs, Kremmling, Minturn, Montezuma, Red Cliff, Silverthorne, Vail, Walden, and Winter Park, Glenwood Springs, Steamboat Springs, and Carbondale. B. Additional Members. Any other municipal corporations within the Region are eligible to become members of the Council by subscribing to these Articles of Association and Council Bylaws and paying the applicable assessment of dues. 205. Termination of Membership Any member government may withdraw from membership in the Council as follows: A. A resolution or ordinance shall be adopted by the governing body of the Member Jurisdiction, following notice and public hearing, including findings that it is in the best interest of the public to withdraw from membership in the Council. B. Written notice of intent to withdraw from the Council by the governing body of the Member Jurisdiction shall be submitted to the Executive Committee, together with a copy of the duly adopted ordinance or resolution, by June 15, of the year prior to the effective date of withdrawal which date shall be January 1. Provision of services and all other rights and privileges of membership shall remain in effect from the date of written notice of the intent to withdraw and shall terminate on the effective withdrawal date. Any withdrawing Member Jurisdiction shall make a written request to the Executive Director of the Department of Local Affairs and the Governor to revise the designation of Planning and Management Region XII to reflect the member's withdrawal from NWCCOG. 206. Council Bylaws The Council, acting by resolution at any regular or special meeting, may enact or amend Bylaws in order to efficiently conduct its affairs including creation of and delegation of authority to an DRAFT 06/08/11 5 7/19/2011 2 -4 -5 Executive Committee, establishment of representation and voting rights of members on the Council, establishing responsibilities of officers and key personnel. Such Bylaws may not contravene or supersede any provision of these Articles. ARTICLE III Purpose. Function, and Powers of the Economic Development District 301. Purpose. The EDD shall promote regional cooperation, intergovernmental cooperation, and coordination on economic development activities among local governments and private sector for the geographic area of the District. The geographic area of the District shall include the Counties of Eagle, Grand, Jackson, Pitkin, and Summit Counties and all of the incorporated municipalities within these counties. 302. Functions Economic Development functions shall include: Directing the activities of the Economic Development District towards the accomplishments of the goals, objectives, and action plans continued in the Comprehensive Economic Development Strategy; apply for funding that supports these efforts, convene organizations and individuals who purpose is also to work on strengthening the economy within the define region, oversee and operate the District with regarding to fiscal management, budgeting, reporting, and employee hiring, firing and supervision. The EDD Board will be required to cooperate on the hiring, supervision and termination of the joint Executive Director. The District is responsible for updating of the CEDS and other such economic development activities as directed by the EDD Board. 303. EDD Board A. All economic development functions of the NWCCOG /EDD shall be directed by the EDD Board. B. The EDD Board shall consist of no less than fifty -one percent (51 %) governmental representatives and no less than thirty -five percent (35 %) non - governmental representatives. The membership shall comprise the following representation: 1. One (1) elected official, or their chief administrative official, from each county within the District, to be appointed by the individual county. 2. Six (6) representatives of the municipalities located within Region 12, to be elected by ballot vote of the Council. 3. One (1) representative from a non - governmental stakeholder organization from each county within the District, to be appointed by the individual county. DRAFT 06/08/11 6 7/19/2011 2 -4 -6 4. One (1) representative of the Colorado Mountain College, to be appointed by the College President. 5. One (1) representative from the State office of Workforce Development, to be appointed by the Colorado Workforce Center. 6. One (1) representative from the resort industry, to be appointed in the first year by the NWCCOG Council and thereafter to be appointed by the EDD Board of Directors 7. One (1) representative from the health care industry, to be appointed in the first year by the NWCCOG Council, and thereafter to be appointed by the EDD Board of Directors 8. One (1) representative from each Member Jurisdiction located outside of Region 12, appointed by the jurisdiction. 9. Each appointing authority may also appoint or elect one alternate for each representative it appoints or elects to the Board. 304. Bylaws The EDD Board acting by resolution at any regular or special meeting may enact or amend Bylaws in order to efficiently conduct its affairs including creation of and delegation of authority to an Executive Committee, establishment of representation and voting rights on the Board and, establishing responsibilities of officers and key personnel. Such Bylaws may not contravene or supersede any provision of these Articles. ARTICLE IV Effective Date and Amendment 401. Articles: Effective Date These Amended and Restated Articles of Association shall regulate and govern the affairs of the NWCCOG /EDD. These Articles shall become effective upon their adoption by the Council and the EDD Board and ratification by a majority of the Member Jurisdictions of the Council. 402. Articles: Amendment These Articles may be amended by resolution approved by the Council and the EDD Board, provided that at least one week's notice in writing be given to all Council members and EDD Board members, setting forth such amendment, and that the approved amendment be ratified by a majority of the Member Jurisdictions of the Council, and the private and public sector entities within the Economic District. DRAFT 06/08/11 7 7/19/2011 2 -4 -7 K � TOWN OF VA110 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 19, 2011 ITEM /TOPIC: First Lady Betty Ford Recognition - Proclamation No. 4, 2011 ATTACHMENTS: Proclamation No. 4, 2011 First Lady Betty Ford 7/19/2011 Proclamation No. 4, Series of 2011 RECOGNITION OF FIRST LADY BETTY FORD The Vail Town Council honors First Lady Betty Ford for her outstanding commitment and community service to Vail, Colorado. Mrs. Ford's leadership in many areas including government, family, health issues, including breast cancer awareness and drug and alcohol addiction, dance, gardening and advocating for women's rights and equal rights made her an integral part of the Vail, Beaver Creek and Eagle County communities. President Gerald R. Ford and Mrs. Ford first came to Vail in the seventies, which began a long and steadfast relationship with Vail residents. And Whereas, through her leadership she has inspired countless others and enriched the lives of adults and children within the Town of Vail, Eagle County, the State of Colorado, the United States and internationally; And Whereas, from 1988 -2011, Mrs. Ford has been a continued presence at many Vail events including the Betty Ford Alpine Gardens, the Ford Amphitheater, the Christmas Tree Lightings in Vail and has inspired those she has served; And Whereas, in 1982, Mrs. Ford served as co -chair of the Susan G. Komen Foundation and was given the first "Peace Rose" (now called the Betty Ford Award) to recognize her prominent role in supporting breast cancer education and research; And Whereas, in 1982, she also founded the Betty Ford Center for drug and alcohol addicts; And Whereas, in 1988, she gave permission to use her name for the alpine gardens as the Betty Ford Alpine Gardens for her many contributions to the Vail community; And Whereas, in 1989, she helped found the Vail International Dance Festival; And Whereas, in 1999, Betty and Gerald R. Ford are awarded the Congressional Gold Medal for dedicated public service and outstanding humanitarian contributions. This medal represents Congress' highest expression of appreciation and is inscribed, "Lives of Service, Examples of Integrity;" And Whereas, in 2005, she was honored as Vail's "first lady" at the Betty Ford Alpine Gardens in Vail. Therefore Be It Resolved, this 19 day of July, 2011, the Vail Town Council proclaims and records Betty Ford's courage, compassion and contributions to the education, support, enrichment and enhancement of life in the Town of Vail and her effort to inspire countless others with in the Town of Vail and Eagle County. As well, Saturday, August 6, 2011, will be celebrated as Betty Ford Day. Attest: Dick Cleveland, Town of Vail Mayor Lorelei Donaldson, Town Clerk 7/19/2011 3 -1 -1 K � TOWN OF VAO VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 19, 2011 ITEM /TOPIC: Town Manager Report 7/19/2011 TOWN OF VAQ VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 19, 2011 ITEM /TOPIC: Second reading of Ordinance No. 14, Series of 2011, An Ordinance making supplemental appropriations to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, and Marketing Fund of the 2011 Budget for the Town of Vail, Colorado; and authorizing the expenditures of said appropriations as set forth herein; and setting forth details in regard thereto. PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Approve or approve with amendments the second reading of Ordinance No. 14, Series of 2011. BACKGROUND: To be provided in a separate memo. STAFF RECOMMENDATION: Staff recommends that the Town Council approves or approves with amendments Ordinance No. 14, Series of 2011, upon second reading. ATTACHMENTS: 2nd Supp 2011 7/19/2011 TOWN OF VAIL Memorandum TO: Vail Town Council FROM: Finance Department DATE: July 14, 2011 SUBJECT: 2011 Budget Amendment —Ordinance 14 I. SUMMARY Staff is requesting approval of Ordinance 14 upon second reading, the second budget supplemental appropriation this year. II. DISCUSSION The following changes have been added since the first reading of this ordinance: Sales Tax revenue projections have been increased by a total of $900,000 with 61 %, or $549,000 going to the General Fund. Sales tax collections are currently exceeding budget by 11.7% ($1.1 million), and are up 10.4% ($978,000) from prior year. If the remainder of 2011 mirrored 2009 (lowest collections in the last 5 years), the town will end the year exceeding the budget by at least 5 %. General Fund revenue budget will be increased by $8,500 for a reimbursement from the Vail Local Marketing District for the contribution to the Vail Symposium's health and wellness summit and "Race Across the Sky" documentary event. The Capital Projects Fund has been adjusted for changes to the amount of reimbursement from the Vail Reinvestment Authority. The previously planned $900,000 improvement to the surface parking at the Charter Bus Lot has changed in scope so this item has been removed from both the Vail Reinvestment Authority budget and the transfer of funds into the Capital Projects Fund. Based on Council's feedback, staff will add a discussion of overall RETT philosophy to the August 2n agenda. 7/1 9/2011 5 -1 -t TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND 2011 2011 2010 Original 1st 2011 2nd Proposed Actual Budget Supplemental Amended Supplemental Amended Comments Revenue Local Taxes: $ 17,676,115 $ 16,900,000 $ 16.900,000 $ 900,000 $ 17,800,000 YTD collections up $1.1 M from budget and $978K up from prior year Sales Tax Split b/t Gen'I Fund & Capital Fund 57/43 61/39 61/39 61/39 Sales Tax $ 10,143,624 $ 10,310.000 - $ 10,310.000 $ 549,000 $ 10.859,000 Property and Ownership 4,951,386 5,055,000 5,055,000 5.055.000 Ski Lift Tax 3,357.717 3,193,000 3,193,000 3.193,000 Franchise Fees, Penalties, and Other Taxes 1,040,425 1,087,402 1.087,402 1,087,402 Licenses & Permits 1,387,337 732,200 732,200 732,200 Intergovernmental Revenue 1,929,121 1,524,065 1,300 1,525,365 1,525,365 Transportation Centers 5,037,042 4,911,500 4,911,500 500,000 4,411,500 Reduction based on current performance Charges for Services 875,627 702,963 90,000 792,963 18,000 810,963 $17K police contracts; $1 K business license fee admin Fines & Forfeitures 271,561 305,000 305,000 305,000 Earnings on Investments 119,049 194,000 194,000 194,000 Rental Revenue 862,151 869,816 869,816 869,816 $45K reimbursement for administrative costs from Wank settlement; Miscellaneous and Project Reimbursements 386,271 161,658 56,699 218,357 62,250 280,607 $8,750 reimbursement from WMC for municipal site review; $8.5K reimb from VLMD for Vail Symposium contribution Total Revenue 30,361,311 29,046,604 147,999 29. 194,603 129,250 29,323,853 Expenditures Salaries 13,045,680 13,671,012 (65,854) 13,605,158 100,000 13,705,158 $83Ksummer parking services (bus and parking hosts);$17K contracted police services aid for by event producers Benefits 4,622295 4,595.579 37,649 4,557.930 4.557.930 Subtotal Compensation and Benefits 17,667,975 18,266,591 103,503 18,163,088 100,000 18.263.088 Contributions and Special Events 1,283,494 1,348,750 250,000 1.598,750 12,000 1,610,750 OH-cycle grant requests (based on staff recommendation) $33K TOV share for Municipal building / VVMC plan concept; $14K polling company for Conf Center ballot; $45K administrative costs from W enk settlement; $30K IT assessment consultant; $27K for Guest All Other Operating Expenses 4,990,731 5,869,021 233,324 6,102,345 216,000 6,318,345 Services Enhancement programming in LH Welcome Center; $3.OK for weekly special event calendar production: $64K summer parking enforcement incl. signage, security firm and public communicafions/advertisi ng Heavy Equipment O eratin Charges 1,993,320 2,071,117 2.071,117 15,000 2,086,117 Express bus mileage for summer parking services Heavy Equipment Re lacement Charges 697,630 546.104 546.104 546,104 Dispatch Services 522,213 537,827 537,827 537,827 Total Expenditures 27,155,363 28,639,410 379,821 29,019,231 343,000 29,362,231 Revenue Over (Under) Expenditures 3,205,948 407,194 (231,822) 175,372 (213,750) (38,378) Transfer to Capital Projects Fund (3,742,673) - - (1,845,800) (1,845,800) Transfer to Capital Projects Fund for implementation of energy audit enhancements Total Expenditures 30,898,036 28,639,410 379,821 29.019,231 2,188,800 31,208,031 Surplus Net of Transfers & New Programs (536,725) 407,194 (231,822) 175,372 (2,059,550) (1,884,178) Beginning Fund Balance 23,423,417 20,340,414 2,546,278 22.886,692 22.886,692 Ending Fund Balance $ 22,886,692 $ 20,747,608 $ 23,062,064 $ 21,002,514 EHOP balance included in ending fund balance - $ 690,000 $ - $ 690,000 $ 690,000 not spendable -2- 5-1-2 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND 2011 2010 2011 1st 2011 2nd Proposed Actual Budget Supplemental Amended Supplemental Amended Revenue Local Taxes: $ 17,676,115 $ 16,900,000 $ 16,900,000 900,000 $ 17,800,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 57/43 61/39 61/39 61/39 Sales Tax $ 10,143,624 $ 10,310,000 $ 10,310,000 549,000 $ 10,859,000 Property and Ownership 4,951,386 5,055,000 5,055,000 5,055,000 Ski Lift Tax 3,357,717 3,193,000 3,193,000 3,193,000 Franchise Fees, Penalties, and Other Taxes 1,040,425 1,087,402 1,087,402 1,087,402 Licenses & Permits 1,387,337 732,200 732.200 732,200 Intergovernmental Revenue 1,929,121 1,524,065 1,300 1,525,365 1,525,365 Transportation Centers 5,037.042 4,911,500 - 4,911,500 (500,000) 4,411,500 Charges for Services 875,627 702,963 90,000 792,963 18,000 810,963 Fines & Forfeitures 271,561 305,000 - 305,000 - 305,000 Earnings on Investments 119,049 194,000 - 194,000 - 194,000 Rental Revenue 862,151 869,816 - 869,816 - 869,816 Miscellaneous and Project Reimbursements 386,271 161,658 56,699 218,357 62,250 280,607 Total Revenue 30,361,311 29,046,604 147,999 29,194,603 129,250 29,323,853 Expenditures by Type: Municipal Services: Town Officials 1,162,640 1,295,860 73,428 1,369,288 45,000 1,414,288 Administrative Services & Risk Management 3,043,095 3,306,565 7,000 3.313,565 97,000 3,410,565 Community Development & Housing 1,722,407 1,644,765 1,644,765 33,000 1,677,765 Police 4,280,070 4,591,150 16,014 4,607,164 53,000 4,660,164 Police Communications 522,213 537,827 - 537,827 - 537,827 Fire 2,817,132 2,981,136 - 2,981,136 - 2,981,136 Public Works & Streets 3,530.332 3.553,226 - 3,553,226 5 3,558,226 Transportation & Parking 4,495.643 4.661,727 33,379 4,695,106 98,000 4,793,106 Facilities 3,315,796 3,733,319 - 3,733,319 - 3,733,319 Library 794,879 800,580 - 800,580 - 800,580 Economic Development 1,471,156 1,533,255 250,000 1,783,255 12,000 1,795,255 Total Expenditures 27,155,363 28,639,410 379,821 29,019,231 343,000 29,362,231 Revenue Over (Under) Expenditures 3,205,948 407,194 (231,822) 175,372 (213,750) (38,378) Transfer to Capital Projects Fund (3,742,673) (1,845,800) (1,845,800) Total Expenditures 30,898,036 28,639,410 379,821 29,019,231 2,188,800 31,208,031 Surplus Net of Transfers & New Programs (536,725) 407,194 1 (231,822)1 175,372 1 (2,059,550) (1,884,178) Beginning Fund Balance 23,423,417 20,340,414 2,546,278 22,886,692 22,886,692 Ending Fund Balance $ 22,886,692 $ 20,747,608 $ 23,062,064 $ 21,002,514 EHOP balance included in ending fund balance - $ 690,000 $ - $ 690,000 $ 690,000 not spendable 7/19/2011 -3- 5-1-3 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2011 2010 2011 tat 2011 2nd Proposed Actual Budget Supplemental Amended Supplemental Amended Project Information Total Sales Tax Revenue: $ 17,676,115 $ 16,900,000 $ 16,900,000 $ 900,000 $ 17,800,000 YTD collections up $1.1 M from budget and $978K up from prior year Sales Tax Split between General Fund & 57143 61/39 Capital Fund Sales Tax - Capital Projects Fund $ 7,712,020 $ 6,590,000 $ 6,590,000 $ 351,000 $ 6,941,000 Use Tax 1,103,118 500,000 500,000 500,000 No major projects assumed Federal Grant Revenue 3,576,818 1,428,000 1,428,000 1,428,000 2010: $S.OM for transit center; $28.51K for Police Live Scan Interface software; 2011: $828K for bridge reconstruction, $600K buses Other State Revenue - 10,000 10,000 Virtual Briefing police grant Lease Revenue 183,170 184,500 184,500 184,500 Per Vail Commons commercial and residential leases Employee Housing Fee -1n -Lieu 106,764 $577K Wank case settlement for capital repairs; $203K Holy Cross Community Project Reimbursement 1,507,522 - - 850,000 850,000 Enhancement Funds, $55K remi from Vail homeowners and $15K from Vail Rec Distrcit for underground utility projects Resale of Arosa duplex 816,541 Resale of Arosa duplex constructed by the town Earnings on Investments and Other 93,465 Total Revenue 15,099,418 8,702,500 8,702,500 1,211,000 9,913,500 Maintain Town Assets Bus Shelters 1,046 27,900 27,900 27,900 Parking Structures 246,985 504,000 504,000 504,000 $450 scheduled capital projects; $130K for energy audit work, $20K for final payment of Facilities Capital Maintenance 231,246 450,000 175,000 625,000 625,000 mechanic garage doors at PW Shops; $25K added for Vail Village Inn loading & delivery facility improvements Library Roof Replacement 390,615 102,840 102,840 102,840 Final bills for Library root project; Savings of $9,400 Main Vail Station Roof Replacement - 250,000 250,000 250,000 Added roof replacement SAM 0; station remodel previously included in 5 -year plan removed Need to gut plumbing; electrical wiring; roofing, etc.; asbestos and mold remediation; 4 units Creekside Housing Improvements 110,581 160,000 160,000 160,000 were completed in 2010; plan to do 4 more in 2011: in 2012, complete remaining 4 units and replace exterior siding, stairs and decks Vail Village Inn Condo Roof (TOV Portion) 17,000 17,000 17,000 17,000 Capital assessment from owners' association fors ace owned by town Street Light Improvements 67,496 67,500 67,500 67,500 New street lights and to refurbish residential lighting Capital Street Maintenance 270,321 1,153,500 1,153,500 1,153,500 On -going maintenance to roads and bridges including asphalt overlays, patching and repairs Relating to flood repairs: Reconstruct a portion of Rockledge drainage improvements, Flood incident repairs 992 - 8,048 8,048 460,000 468,048 Big Horn Creek culvert repair /replacement at Columbine and Spruce Way, Booth Creek improvements to mitigate future flooding of culverts, tennis courts and playgrounds. Audio Visual 1,883 10,000 31,996 41,996 41,996 Re- appropriate for mixer board and cameras in the Council chambers for recording of meetings Document Imaging 115,956 116,000 14,636 130,636 130,636 Supplementfor continuation of historical scanning (outside vendor); Annual maintenance, licensing and contract position thru 2011: later years annual software licensing Software Licensing 18,323 33,640 33,640 33,640 Upgrade Microsoft products on all equipment in 2010; renew licenses in future Hardware Purchases 95,158 65,000 65,000 65,000 Scheduled rotation of PCs, printers and servers Data Center (Computer Rooms) 7,117 15,000 15,000 15,000 Based on annual replacement schedule of security and power systems for 3 computer rooms Website and e- commerce - 27,000 12,000 39,000 39,000 Rescheduled the website redevelopment to 2011 to coincide with the Guest Service Enhancement project Comm Dev ArcGIS System 3,472 16,000 16,000 16,000 Web access to town GIB information similar to County's website GIB product Fiber Optics in Buildings 24,375 17,000 17,000 17,000 Cabling / Network Infrastructure: to repair, maintain & upgrade Network upgrades 34,693 21,000 21,000 21,000 Computer network systems - replacement cycle every 3 -5 years Computer Aided Dispatch (CAD) / RMS Project 69,204 57,000 57,000 57,000 County -wide "Computer Aided Dispatch /Records Mgmt System" ; includes patrol car laptops and software used to push information to TOV and other agencies 7/19/2011 -4- 5-1-4 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2011 2010 2011 tat 2011 2nd Proposed Actual Budget Supplemental Amended Supplemental Amended Project Information Radio Tower (Vail R56) 30,000 30,000 Town's portion of wireless communication equipment upgrade Virtual Briefing System 10,000 10,000 Police Virtual Briefing equipment (grant funded) Intergraph software upgrade 80,000 80,000 80,000 TOV portion of upgrade to computer-aided dispatch system Live Scan Interface 14,250 14 14 14,250 Funded by grant above; Links our Live Scan software to other agencies Total Maintenance 1,720,713 3,071,540 374,770 3,446,310 500,000 3,946,310 Enhancement of Town Assets Comm Dev Interactive Permit software 225,000 225,000 225,000 Replacement of Permit Plus software: allows for web access by customers Energy Enhancements - - - - 3,122,715 3,122,715 Implementation of energy audit enhancements (includes reimb from VRA, RETT, and GF) New Fire Truck 316,083 253,917 253,917 253,917 New fire truck for additional station; Deposit made in 2010; delivery in 2011 Library Self -Check System 83,673 Funded by library rants West Meadow Drive 19,555 Village Streetscape 594,961 - 172,429 172,429 172 429 Re- appropriate for newspaper boxes (approx. $76K) and signage of $21,000 with remainderfor Guest Service Enhancement project (capital expense...some of this project budgted in RETT) Neighborhood Road Reconstruction 195,055 1,800,000 238,701 2,038,701 2,038,701 Re- appropriate to cover $175K final bill for Mill Creek Circle and $63K fordesign for Vail Valley Drive project, with construction budgeted in 2012 Neighborhood Bridge Reconstruction 4,118 1,050,000 145,882 1,195,882 1,195,882 Matterhorn Bridge reconstruction moved to 2011 due to CDOT fiscal year and requirements; Partial funding from federal grant Parking Entry System / Equipment 75,123 - - - Metered lots; equipment obsolete and not servicable by vendor; Time sensitive for installation prior to next parking season Replace Buses 1,203,400 2,283,214 3,486,614 3,486,614 6 buses ordered in 2010 -will take delivery in 2011:2011 2 Hybrid buses Timber Ridge Legal2oning 65,243 50,000 50,000 50,000 Continuation of negotiations, legal and rockfall mitigation efforts Manor Vail Street Plan - - 83,800 83,800 83,800 Expenditure related to impact fee paid by Manor Vail development; Keep funds in bugdet due to developer agreement Total Enhancements 1,353,811 4,053,400 3,452,943 7,506,343 3,122,715 10,629,058 New Assets $300K based on council approved changes to project including $100K for skier locker I LionsHead Transit Center (VRA) 4,410,909 - 1,089,091 1,089,091 300,000 1,389,091 host room (approved April 5); Continuation of the project:. $5.0 million from Federal grant: remainder transferred from VRA Welcome Center (VRA) 358,294 6,830,319 111,387 6,941,706 6,941,706 Continuation of the project; Funded by the Vail Reinvestment Authority Surface Parking Addition (VRA) 2,521 900,000 62,479 962,479 962,479 Continuation of the project; Funded by the Vail Reinvestment Authority East LionsHead Portal (VRA) - 200,000 200,000 200,000 Design work approved by Council Feb 1 st; Funded by the Vail Reinvestment Authority West LionsHead Portal (VRA) 75,000 75,000 75,000 Design work approved by Council Feb 1 st; Funded by the Vail Reinvestment Authority Library Remodel 475,000 475,000 475,000 Funded by the Vail Reinvestment Authority West Vail Fire Station 3,296,382 2,003,618 2,003,618 2,003,618 To complete construction of West Vail Fire Station Arosa Drive - Duplex for Employee Housing 297,393 Development project for deed- restricted housin Buy -down Program 552,118 552,118 552,118 Carry forward program funding Buy -down Program Funded by Pay -in -Lieu - - 217,803 217,803 217,803 Carry forward current balance of program funding: Housing funded directly by Pay -in -Lieu fees collected from developers Variable Message Signs /Way- Finding Re- appropriate for variable message sign installation; '2010: Solans $93.6K and Main Vail off Improvements 23,381 180,000 (80,000) 100,000 100,000 ram p s;'2011: $180K for Main Vail off ramps; 2012: Four Seasons/Middle Creek; 2013: EverVail; 2014: $65K each for Ford Park and Vail Parking structure 1 -70 Noise 5,040 378,140 378,140 378,140 Re-appropriate for utility relocation for Bald Mountain berm extension Two projects: East Vail on Bighorn Rd and Golf Course to Ford Park; Reimbursements Underground Utility improvements - - 273,000 273,000 from homeowners totaling $55,000 ($51K from East Vail and $50K from residents near golf course), Vail Rec District ($15K) and Holy Cross directly funding $43,000 for East Vail project Chamonix Area Planning 38,944 - 92,600 92,600 92,600 $80K for water /utility infrastructure done during construction of W Vail Fire Station; $12.6K final amount due to Martin & Martin Total New Assets: 8,432,864 1 8,385,319 4,702,236 13,087,555 573,000 13,660,555 7 77 777 -s- 5-1-5 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2011 2010 2011 tat 2011 2nd Proposed Actual Budget Supplemental Amended Supplemental Amended Project Information Total Capital before Financing 11,507,387 15,510,259 8,529,949 24,040,208 4,195,715 28,235,923 Debt Service and Financing Debt Service on Outstanding Bonds 2,273,957 2,279,572 2,279,572 2,279,572 Annual debt service payments Timber Ridge Debt Service Guarantee 925,000 925,000 1 925,000 Annual debt service guarantee - requirement of TR debt Total Debt Service and Financing: 2,273,957 2,279,572 925,000 3,204,572 3,204,572 Total Expenditures 13,781,344 17,789,831 9,454,949 27,244,780 4,195,715 31,440,495 Other Financing Sources (Uses) 2011: Implementation of energy audit enhancements ($953.91K) Additional work approved for Transit"Nelcome Center ($300K); Welcome Center construction ($6.8M), Library Transfer from Vail Reinvestment Authority 1,070,365 8,520,319 275,000 8,795,319 353,951 9,149,270 renovation $475K and LH Pkg mtc $315K; 2012: LH Portal improvements $1.1 M, LH Pkg mtc $365K; 2013: $2.5M complete LH Portal and LH Pkg rate $31 OK; 2014 rate $340K; 2015: rate $350K Transfer from General Fund 3,742,673 1,845,800 1,845,800 Transfer from GF for implementation of energy audit enhancements Transfer from RETT 32,964 32,964 Transfer from RETT for implementation of energy audit enhancements Revenue Over (Under) Expenditures 6,131,112 (567,012) (9,179,949) (9,746,961) (752,000) (10,498,961) Beginning Fund Balance 11,233,206 6,842,351 10,521,967 17,364,318 17,364,318 Ending Fund Balance 17,364,318 6,275,339 7,617,357 6,665,357 "Promissory note due from Childrens' Garden of Leaning included in ending fund balance - not 10,000 10,000 10,000 spendable 7/19/2011 -6- 5-1-6 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND Proposed 2010 2011 1st Amended 2nd Amended Actual Budget Supplemental 2011 Supplemental 2011 Comments Real Estate Transfer Tax $ 6,950,702 $ 4,670,000 $ 4.670,000 $ 4,670,000 Base sales flat with 2009 Federal Grants 13,100 - _ Federal grants for Stephen's Park restoration ($6K), $3K for NWCOG Regional Energy Efficiency grant; $8K for weed control Golf Course Lease 126,768 124,400 124,400 124,400 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) VRD repayment for promissory note 1,028,000 1 Loan was repaid in full in 2010 Intergovenmental Revenue 33,427 20.000 161,000 181,000 181,000 $161,000 GOCO Grant for Red Sandstone playground (matching expense below); $20K Lottery fund proceeds Project Reimbursements 72,902 - 40,000 40,000 402,950 442,950 $400K Insurance reimb for Aspen Ct Bridge and Seibert fountain railing damage ($2,950) Recreation Amenity Fees 39,181 10,000 10,000 10,000 Earnings on Investments and Other 123,382 15,879 15,879 15,879 Total Revenue 8,387,462 4,840,279 201,000 5,041,279 402,950 5,444,229 Maintain Town Assets Annual Park and Landscape Maintenance 1,198,869 1,317,340 1,317,340 1,317,340 Ongoing path.. park and open space maintenance, project mgmt Management Fee to General Fund (5%) 347,534 233,500 233,500 233,500 5% of RETT Collections - fee remitted to the General Fund for administration Rec. Path Capital Maint 119,241 104,094 37,083 141,177 141,177 Rec path work at Red Sandstone school / pedestrian overpass and Red Sandstone park Tree Maintenance 57,331 65,000 20,000 85,000 85,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town -owned property at approx. $120 per tree Flood Incident Repairs 269,167 - - - 400,000 400,000 Replacement of Aspen Court Bridge (reimbursed by insurance) Forest Health Management 206,183 145,000 - 145,000 145,000 Pine beetle mitigation in conjunction w/ forest service; 2011 -2015; Reduced manager to part-time and reduced seasonal positions from 6 to 4 Street Furniture Replacement 22,472 22,500 22,500 22,500 Annual replacement or capital repairs, includes bike racks Park / Playground Capital Maintenance 94,609 90,000 21,891 111,891 2,950 114,841 $2,950 Seibert fountain railing repair (insurance reimb) Bald Mountain Ftg Rd / Underpass Project 5,100 200,000 194,900 394,900 394,900 Reconstruction of retaining wall that supports bike path through the underpass and widening for future bike path shoulders. Support 10,000 65,620 Alpine Garden Su Re- appropriate $10K to extend an off -cycle grant if BFAG raises $90K in donations 55,620 55,620 65,620 p (they have currently reached $73,000) Black Gore Creek Sand Mitigation 55,477 50,000 15,600 65,600 65,600 $15,600 for the Eagle River Watershed Council for additional water quality monitoring Public Art - Operating 94,072 89,371 89,371 89,371 AIPP salary and operating expenses related to RETT $40,000 for recycling expense reimbursed by the County (see revenue above);Re- Environmental Sustainability 253,434 250,000 69,350 319,350 319,350 appropriate $20,000 for water quality improvement plan; $8,850 for Governor's Energy Office rebates; $500 for Vail Daily recycling ads Total Maintenance 2,779,109 2,622,425 368,824 2,991,249 402,950 3,394,199 Enhancement of Town Assets Timber Rid e- Buffehr Creek Rd separation 4,123 To finish path from TimberRid a to Roost; offset by Federal Grant Stephen's Park Stream Repairs 63,241 - 2,759 2,759 2,759 Re- appropriate for streambank stabilization sign (requirement of the grant); Rebuilding of streamside area due to erosion; partially funded by federal grant Trailhead Development / Improvement 24,000 24,000 24,000 Improve trailheads; Continued need through 2012 (one trail per year) ADA Compliance w/ VRD 533 10,000 - 10,000 10,000 Shared costs with VRD - ADA access at recreational facilities;new ADA regulations go into effect 2011 7/19/2011 -7- 5-1-7 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND Proposed 2010 2011 1st Amended 2nd Amended Actual Budget Supplemental 2011 Supplemental 2011 Comments Greenhouse 1,576 4 miles of bike lanes (6 foot shoulders) to be added prior to CDOT overlay project; first Frontage Road Bike Lanes/Trails 29,610 2,275,000 89,658 2,364,658 2,364,658 priority is Blue Cow Chute to East Vail; path from Vail Mtn School to E. Vail exit; construction was budgeted in 2010; now pushed to 2011 and 2012. Ford Park Master Plan 145,093 2,150,000 182,924 2.332,924 2,332,924 On -going work for project design related to the masterplan Ford Park Improvements 200,000 200,000 200,000 Ford Park pathwork, restrooms and other improvements Seibert Circle 16,459 Water supply infrastructure; Ong plan to include in water bills, but interest rate now 5%, Raw Water/ Irrigation Control - - 366,493 366,493 366,493 so paying up front instead of financing; ERWSD working on bringing system up to consistent operation prior to bill being paid Kayak Take -out - 10,000 10,000 10,000 Re- appropriate developer contribution to be used for whitewater improvements Stream Tract Encroachment Survey 14,081 14,081 14,081 Su 'ey along Gore Creek Reconstruction of playground per safety plan; 20 years old; in -house design currently Red Sandstone Park - Per Safety plan - - 464,000 464,000 464,000 underway and staff working on a plan to deal with parking and ADA requirements. Recent acquisition of parking parcel - staff will present park options at future meeting Red Sandstone Playground LOCO Grant 161,000 161,000 161,000 Pass through GOCO grant proceeds to school district for Red Sandstone playground Booth Creek Playground - 15,000 15,000 15,000 Design in 2011; deferred construction until 2012 Booth Creek Park redevelopment - 50,000 50,000 50,000 Design in 2011; deferred construction until 2012 To purchase sculptures, artwork, art programs and events; remainder is re- appropriated Public Art - General program / art 24,040 80,000 205,997 285,997 285,997 each year to accumulate enough funds; Annual Manhole cover sales add funds each year. Public Art - Morales relocation 44,036 95,000 120,692 215,692 215,692 Re- appropriate to continue relocation project Public Art - Winterfest 38,394 - 51,600 51,600 51,600 Recognize donations made in 2010 for Winterfest event; approximate cost of $25K per year Guest Service Enhancements 100,000 100,000 100,000 Planning and design only; implementation currently unfunded; Will present plan to Council for approval Landscape Medians 3,256 - 40,000 40,000 40,000 Frontage road medians alongside redevelopment projects;Re- appropriate to modify landscaping in front of the Sebastian to reduce water usage and ongoing maintenance Open Space Land Acquisition 350,261 290,000 290,000 Purchase of land above Timber Ridge development Total Enhancements 720,622 4,999,000 1,709,204 6,708,204 290,000 6,998,204 VRD- Managed Facility Projects Recreation Enhancement Account - 124,400 253,500 377,900 377,900 Carryforward balance: Reserve account for golf course improvements - funded by annual lease revenue Golf Course Irrigation 23,405 2010: to complete irrigation project (50% share with VRD Golf Course Clubhouse 23,349 753,187 539,101 1,292,288 1.292,288 Re- appropriate for clubhouse renovations; original 2010 budget had included clubhouse roof replacement,HVAC, boilers, stucco and trim work, and parking lot asphalt 2010: Improvements to golf course: 7th tee box retaining wall, 11 th and 17th hole Golf Course - Other Improvements 200,799 - 374,301 374,301 374,301 bridges;improvements to maintenance building including stucco, wood trim and soffits; 2014 asphalt driving and parking area $50K to replace or repair almost all doors; Re- appropriation includes $10,000 for Dobson Ice Arena 58,843 128,159 181,157 309,316 50.000 359,316 electrical panel upgrade; $120K for louver system upgrade; $25K for refurbishment of wood exterior; $26,157 for landscape plan Ford Park / Tennis Center Improvements 1 84,656 1 227.423 1 206,330 1 433,753 1 1 433,753 Re-appropriate to refurbish Ford Park tennis courts 7/19/2011 a- 5-1-8 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND Proposed 2010 2011 1st Amended 2nd Amended Actual Budget Supplemental 2011 Supplemental 2011 Comments Youth Services - - 25,000 25,000 25,000 Re- appropriate to help fund transition expenses (FF &E, interior finishes, etc) with new Welcome Center project Gymnastics Center 25,000 25,000 25,000 Waiting on energy audit prior to installing cooling system Nature Center 4,471 5,529 5,529 5,529 Re-appropriate for new wood siding and trim Total VRD- Managed Facility Projects 395,522 1,233,169 1,609,918 2,843,087 50,000 2,893,087 New Assets Public Restrooms 670.000 670.000 670,000 Restrooms at W. Meadow Drive & Vail Road; Pushed from'09 to'11 Total New Assets: 670,000 - 670,000 - 670,000 Total Expenditures 3,895,253 9,524,594 3,687,946 13,212,540 742,950 13,955,490 Other Financing Sources (Uses) Transfer to Capital Project Fund (32,964) (32,964) Transfer to CPF for implementation of energy audit enhancements Revenue Over (Under) Expenditures 4,492,209 (4,684 315 ) (3,486,946 8,171,261) 372,964 8,544,225 Beginning Fund Balance 13,188,947 12.008,885 5,123.271 17,681.156 17,681.156 Ending Fund Balance $ 17,681,156 $ 7,324,570 $ 9,509,895 $ 9,136,931 7/19/2011 -9- 5-1-9 TOWN OF VAIL 2011 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING FUND 2011 2010 2011 2nd Proposed Actual Budget Supplemental Amended Comments Revenue Business Licenses $ 314,452 $ 317,000 15,000 $ 332,000 Based on YTD collections Earnings on Investments 1,083 Total Revenue 315,535 317,000 15,000 332,000 Expenditures Commission on Special Events / Grants 268,000 300,000 300,000 Collection Fee - General Fund 15,723 16,100 1,000 17,100 Fee paid to General Fund Total Expenditures 283,723 316,100 1,000 317,100 Revenue Over (Under) Expenditures 31,812 900 14,000 14,900 Beginning Fund Balance 106,359 127,759 (21,400) 106,359 Ending Fund Balance $ 138,171 $ 128,659 $ (7,400) $ 121,259 7/19/2011 -10- 5-1-10 ORDINANCE NO. 14 SERIES OF 2011 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, AND MARKETING FUND OF THE 2011 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2011 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 17, Series of 2010, adopting the 2011 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2011 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: General Fund $ 2,188,800 Capital Projects Fund 4,195,715 Real Estate Transfer Tax Fund 775,914 Marketing Fund 1,000 Total $ 7,161,429 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Ordinance No. 14, Series of 2011 7/19/2011 5 - I - 11 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 5th day of July, 2011, and a public hearing shall be held on this Ordinance on the 19th day of July, 2011, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. Dick Cleveland, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 19th day of July 2011. Dick Cleveland, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 14, Series of 2011 7/19/2011 5 - I - 12 K � TOWN OF VAII0 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 19, 2011 ITEM /TOPIC: Conference Center Fund Ballot Question Survey Research PRESENTER(S): Stan Zemler, Lori Weigel ACTION REQUESTED OF COUNCIL: Review results of the research, including key messages, and provide direction regarding preparation of ballot language for the November 8 election. BACKGROUND: At the May 3 Town Council meeting, campaign strategist David Cunningham of Summit Information Services answered questions about successful ballot campaigns. This discussion was a continuation of the Town Council's information - gathering on how best to present a question(s) to the voters on reallocation of the Conference Center Fund. Based on the May 3 discussion, the Town Council directed staff to return with information on qualified research firms, methods and associated costs to field a telephone survey to be used to help shape a ballot question(s) for the November 8 election. Proposals from two firms were reviewed by the Town Council on May 17 with Andy Daly and Kerry Donovan volunteering to assist in the selection of a firm and development of the survey questions. Public Opinion Strategies was selected to conduct the research. Registered voters within the Town of Vail were contacted randomly to participate in the telephone survey. The field work was conducted from June 23 through July 12 and resulted in 150 responses. Lori Weigel, a partner from the Colorado office of Public Opinion Strategies, will present the findings. STAFF RECOMMENDATION: Provide direction to staff as requested. ATTACHMENTS: Conference Center Memorandum Survey Powerpoint TOV Interview Schedule Key Findings from a Survey of Vail Residents 2011 November 8 Election Calendar 7/19/2011 0 ) TOWN Of VAIL' Memorandum To: Vail Town Council From: Stan Zemler, Lori Weigel Date: 7 -19 -2011 Subject: Conference Center Fund Ballot Question Survey Research 1. PURPOSE At the May 3 Town Council meeting, campaign strategist David Cunningham of Summit Information Services answered questions about successful ballot campaigns. This discussion was a continuation of the Town Council's information - gathering on how best to present a question(s) to the voters on reallocation of the Conference Center Fund. Based on the May 3 discussion, the Town Council directed staff to return with information on qualified research firms, methods and associated costs to field a telephone survey to be used to help shape a ballot question(s) for the November 8 election. Proposals from two firms were reviewed by the Town Council on May 17 with Andy Daly and Kerry Donovan volunteering to assist in the selection of a firm and development of the survey questions. Public Opinion Strategies was selected to conduct the research. Registered voters within the Town of Vail were contacted randomly to participate in the telephone survey. The field work was conducted from June 23 through July 12 and resulted in 150 responses. Lori Weigel, a partner from the Colorado office of Public Opinion Strategies, will present the findings. 2. ACTION REQUESTED OF COUNCIL Review results of the research, including key messages, and provide direction regarding preparation of ballot language for the November 8 election. 3. ATTACHMENTS Key Findings of a Survey of Vail Citizens 2011 Regular Municipal Election Calendar 7/19/2011 6 -1 -I i r Key Findings from a Survey of Vail Residents July 2011 STR EPGIES Lopi We Paptnep #11278 6 -2 -I Methodology • 150 residents completed telephone interviews —had to be registered to vote i n the town of Vail in order to qualify. • Overall margin of error of ±8.00% at the 95% confidence interval for the total sample. • Interviews conducted dune 26 -duly 10, 2011. • Interviews were conducted on traditional landlines and on cell phones. Multiple opportunities were provided to complete the interviews. 2 The Proposal 3 Respondents were asked about a specific proposal that may be on the ballot in November. If the election were being held today, would you vote "yes" or "no "on the follo wing proposal? Without increasing taxes, shall the Town of Vail use the remainder of the one and a half percent lodging and half percent sales tax revenues collected from January 1St, 2003, through December 31St, 2005 to fund the following projects that will promote recreation, promote tourism and support the economy in the Town of Vail: • Renovation of the clubhouse at the Vail golf course and Nordic center including a new pavilion; • Ford Park sports complex field expansion and restroom renovation; • Ford Amphitheater improvements, including outdoor seating and restroom improvements? 4 Two of residents indicate • • support • measure. initial i Total Yes 67% Total No ' Definitely Yes 37% Probably Yes 30% Undecided 5% Probably No Definitely No 10% 17% Town of Vail, Colorado - June July 2O11 5 "What are the one or two main reasons why you would vote YES on this proposal ?" Promote Vail's economy. Improvements will help tourism and recreation opportunities in Vail, which will help improve the economy and ensure Vail remains a tourist destination and potentially bring in even more visitors. Facilities are in need of upgrades /improvements. In particular, residents say the clubhouse is an "embarrassment." They also see opportunities to expand the sports complex, improve seating at the amphitheater, build more restrooms and improve parking. They see these as projects that "need" to be done and describe them as a good use of the money. Everyone will benefit. Residents believe that the items in the proposal will benefit both tourists and locals. Personal use. Many supportive residents also indicate that they use the facilities named in the proposal and will personally benefit from the improvements (and understand the need for them). The money must be used. These voters explain that they want to spend the money, since it is currently not allocated to a project. Several note that the money will have to be returned if it is not spent soon. T own of • • • • — June-July 20.11 6 -2 -6 "What are the one or two main reasons why you would vote NO on this proposal ?" There are more pressing needs /other ways funds could be used. Many perceive parking to be a more pressing concern and think funds should be directed toward that. Others mention using funds for public schools, arts, public transportation, a recreation center, community center, the hospital, and an array of other ideas. Facilities are fine as they are. Respondents believe the facilities are in fine shape and spending money on them would be a "waste." I don't use these facilities/ will not benefit. Residents express concern that money would be used for facilities that are not something they use. Several also perceive the golf course to be more of a private, rather than a public facility and question why tax dollars should be used for that. Not original purpose of tax. Some view the tax money as being used for things that are not part of the original purpose, or won't benefit the town economically as well as a conference center might have. The money could be saved. Some respondents who oppose the proposal think funds could be saved by the Town for the future or other purposes. T own of • • • • — June-July 20.11 6 -2 -7 In fact, parking was most frequently volunteered as an important issue facing Vail. "What are the most important issues facing the Town of Vail today?" Parking 37% Economy 23% Affordable Housing 11 0 /0 Growth/ Development 9 0 /0 Taxes 8% Traffic /Transit Issues 5% Education 3% Environment 3% Town of Vail, C olorado i 6 -z -a Most who oppose the proposal would not change their position based on the removal of any single element. Asked of "no" voters only; And if there was any one element of this proposal that if it were NOT included, would make you change your mind and vote YES, in favor of the proposal, what would it be? None of these 54% Renovation of the clubhouse 28% Ford Park sports complex expansion = 16% Ford Amphitheater improvements M 14% Unsure /refused 1 6% Town of i i i i / 6 -z -9 Majorities believe the proposal will help the economy and help improve the quality of life in Vail. Economy Quality of Life Do you think this measure would help the Do you think this measure would improve the economy in Vail, hurt the economy in Vail or quality of life in Vail, hurt the quality of life in not have much affect one way or the other on Vail or not have much affect one way or the the economy in Vail? other on quality of life in Vail? 57% 52% 38% 44% 3% 3% Help Hurt No Effect Improve Hurt No Effect T own of • • • • - June 20 10 6-2- 10 Informed Proposal As you may recall in 2002, voters approved a one and a half percent lodging tax increase and a half percent sales tax increase in order to fund a conference center in the Town of Vail. In 2005, voters rejected a second tax increase to cover additional costs and construction of the conference center and terminated the collection of the initial tax. The Town must receive voter approval to use the already collected funds for the other improvements in the town. Now having heard more about this issue, please tell me again if the election were being held today would you vote Yes in favor of this proposal or No against it? 11 Additional information basically solidifies positions. Initial Ballot Informed Ballot Total Yes 67% Total Yes 65% Total No 27% Total No 30% Pr Definitely Yes V I es Probably Yes 37% 1 0 •, Undecided / egi, kL Definitely No �-A Undecided • , 5% Probably No S% Lk..--L�AA Probably No 7% 10% T own of i i i i 20 12 6 -' -1z About two - thirds say they have been following the issues related to the conference center tax closely. And how closely have you followed news related to the potential uses of the funds collected from the lodging and sales tax that were originally intended for a conference center? Total Closely 65% Total Not Closely 35% Somewhat Closely 6 O r sely Very Clio .,, Not V Not At All ery Closely Closely 13% T own of • • • • — June-July 20.11 13 6 -2 -13 Those who have followed this issue are more supportive of the measure initially. Initial Ballot among those who followed the issue 71% 59% 28% 26% 11 15% 1% Follow Don't Follow v % Yes ■ % No i % undecided Town of Vail, C olorado 20 .11 14 6 -2 -14 Residents perceive greater community benefit from expanding and improving facilities than from reducing the lodging tax. How much would reducing the lodging tax How much would investing the funds in benefit the Vail community? expanding and improving the Vail golf clubhouse and Nordic center, Ford Park sports complex and Ford Amphitheater benefit the Vail community? 81% 60% 36% 18% Not at All A Great Deal 9% ., A Great Deal Town of Vail, C olorado 20 .11 15 6 -2 -15 Proposal Components and Information 16 "Now, thinking about the current proposal to fund three projects in the Town. For each one, please tell me how important it would be to you that each project be funded: extremely important, very important, somewhat important, or not important ?" 17 There is statistically no distinction between the three core elements of the proposal in terms of how important residents perceive each one. Ranked by % Total Important Ford Park sports complex field 73% expansion and restroom renovation Ford Amphitheater improvements, including �% outdoor seating and restroom improvements Renovation of the clubhouse at the Vail golf ��% course and Nordic center including a new pavilion • % Extremely /Very Important • % Somewhat Important T own of • • • • — June-July 20.11 6 -' -18 "Thinking about some specific aspects of these projects, again please tell me how important each one is to you — extremely important,,, very important, somewhat important, or not important ?" 19 Given greater details, Vail residents respond positively to a number of specific aspects of each project. Ranked by % Extremely /Very Important Updating and expanding the Vail Golf Clubhouse to increase opportunities for more weddings 72% and other events to draw visitors to Vail Expanding and improving the Vail Golf 7 Clubhouse with a community pavilion Adding restrooms to the east side of 74% the Ford Amphitheater Improving the Ford Sports Complex to • 7 6 allow for two full -sized fields Expanding and improving the lawn • • , 63% seating at Ford Amphitheater Improving the eastern entrance to the Ford Amphitheater to provide a 62% rain shelter and wider paths ■ % Extremely /Very Important u % Somewhat Important Town of Vail, C olorado i s 6 -z -?o They are less interested in improving locker rooms and storage facilities or providing video of performances. Ranked by % Extremely /Very Important Improving aging restrooms and storage 70% facilities at the Ford Park Softball fields Creating a social plaza near the main �% entrance to the Ford Amphitheater Expanding and improving Vail Golf Clubhouse to improve locker rooms, cart 59 barns, and other facilities Expanding and improving the Nordic Center, by improving the locker room and 57% other areas used by Nordic skiers MW 1 Adding large screen video viewing for those 447% sitting on the lawn at the Ford Amphitheater o % Extremely /Very Important % Somewhat Important Town of Vail, C olorado 20 .11 21 6 -2 -21 Voters heard hypothetical statements that could portray the viewpoints of supporters and opponents of the proposal. This was done to simulate the give and take that could occur before residents vote on such a proposal. Respondents rated each statement as very convincing, somewhat convincing or not at all convincing for that point of view. 22 Matching money from the Vail Valley Foundation and conveying that funds need to be spent or they could be lost resonate most strongly. Suovort Messages — Ranked by % Very Convincing % Very % Total Convincing Convincing The Vail Valley Foundation will match the amount that the ® 80% town contributes to improvements at the Ford Amphitheater, providing us with even more benefits. The town runs the risk of losing these funds, if they are not 67 % spent in a timely manner on community projects. The existing fields at the Ford Sports Complex can currently only host one soccer or lacrosse game at a time. That means larger tournaments must go to sports complexes in Eagle Vail, 0 O Edwards, or other mountain communities. Vail could potentially attract additional tournaments or retain current 0 - 7 ones, ensuring visitors stay in town and spend money here in the critical summer season, generating an estimated 900,000 annually into the local economy. Town of Vail, C olorado 20 .11 23 6 -2 -23 In essentially the same tier are statements that convey this is not a tax increase or other economic/ reputation benefits. Very % Total Suvvort Messages - Ranked by % Very Convincing Convincing Convincing All of these improvements can be completed without any increase in taxes or fees. These are existing funds that were collected mostly from lodging ZY 78% guests and can be invested in improvements that will benefits guests and locals alike. By investing in these improvements now, we can ensure that Vail retains 9,,) sump most popular er visitors and events, remains economically tit and helps F 74% complete Vail's revitalization of some of the town's most features — L- and ensures its status as a resort destination. An event pavilion at the golf clubhouse is estimated to provide a new source of revenue, hosting an additional sixty events per year, filling a Y Y@ shortage of areas that can host both a wedding and a reception, generating $120,000 dollars per year in rental fees, over $5 million dollars � 7 % in additional lodging and retail revenue, and resulting in well over $200,000 dollars in additional tax revenue. T own of i i i i 20 24 6 -2 -24 More than seven -in -ten view all of these points as compelling reasons to support the measure. Summit Messages - Ranked by % Very Convincing % Vefy % Total Convincing Convincing All three of these facilities are starting to show some wear and tear and will soon be out -dated if not upgraded. While people will always come to �� o the Ford Amphitheater or golf while here the current facilities are not u p r o to the world -class standards of Vail. _ The Vail Recreation District would provide an additional $1 million dollars toward the clubhouse and nordic center improvements, allowing for the 74% upgrades to better meet the needs of citizens, Nordic skiers, and golfers who use the facility. These projects were selected after extensive community input and consideration. They represent the best ideas of how to improve the Vail 73 % community and support our economy. Improvements to the Ford Amphitheater will add an estimated $2.4 29%74% million annually to the local economy and add $94,000 in incremental tax revenue. T own of • • • • - June-July 20.11 25 6-2 -25 After hearing these supportive rationales, there continues to be strong support for the proposal. Initial Ballot Post - Support Ballot Tota I Yes 67% Tota I Yes 69% Total No 27% Total No 25% F Definitely Yes Definitely Probably Yes 37% Yes 0' % Probably Definitely Undecided 5% ' - Undecided Probably No Probably No 7% 10% 8% Town of i i i i 20.11 26 6 -2 -26 Residents do not tend to find the rationales opposed to such a proposal as compelling. % Very % Total Opponent Messages - Ranked by %Very Convincing Convincing Conv/nc /n4 It would be better to wait until a more compelling project has been identified, rather than use the 23% money now. OOYo This proposal funds the pet projects of certain interests 23% Do in Vail, but does not benefit the broader community. Yo There are more important things for which we could use these funds. We have other needs in Vail that could be addressed with better funding. 21% Y@ IF-, These funds were originally intended to help increase the number of visitors and put heads in 1 9%�7 % beds. This ro osal ma not have a similar im act especially in the off - season. T own of • • • • — June-July 20.11 27 6 -2 -27 After hearing statements opposed to the proposal, support remains near initial levels. Initial Ballot Post - Opposition Ballot Total Yes 67% Total Yes 67% Total No 27% Total No 27% Probably F Definitely Yes Definitely 0' 4* Definitely No Undecided Definitely Undecided 5% 0% ' 5% Probably No Probably No 10% 7% Town of i i i i 20.11 28 6 -z -28 THE BOTTOM LINE ® Residents respond positively to the proposal to use the collected funds for improvements within the town without raising taxes. Residents who have followed the conference center tax issue more closely tend to be more supportive. ® There is a widespread perception that these projects benefit the community more so than returning the funds to future guests. ® Opposition is mostly based on a concern about the many pressing needs that affect the community and county and whether funds could address those instead. Basic improvements and those that can create new revenue are better perceived than less constrained improvements. Town of Vail, C olorado i 6 -2 -29 ilia n. i Lori Weigel Public Opinion Strategies Phone: (303) 433 -4424 Email: lori @pos.org Wilk PUBLIC OPINION STRATEGIES 30 TOWN OF VAIL, CO Interview Schedule Public Opinion Strategies June -July, 2011 N =150 Registered Voters Margin of Error: +8.00 * Denotes result less than 0.5 Denotes rounding. Due to rounding, some figures may be higher or lower by less than one -half of one percent. B. Are you registered to vote at this address? 100% YES (CONTINUE TO QUESTION B) C. And do you live inside or outside the town limits of Vail? 100% INSIDE (CONTINUE) D. We're talking to informed voters today. Are you, or is anyone in your household, employed by a newspaper, television or radio station, or are an elected official or candidate for political office? 100% NO (CONTINUE) 7/19/2011 6 -3 -1 Town of Vail Page 2 of 19 Interview Schedule 1. What are the most important issues facing the Town of Vail today? (PRE- CODED, OPEN -END. RECORD MULTIPLE RESPONSES.) 23% POCKETBOOK/ECONOMY 1% SOCIAL Cost of Living 4% Child /Day Care — Economy /Recession 10% Employment Discrimination 1% Gas prices /Other Inflation — Racial Problems /Discrimination — Government spending 1% Poverty /Hunger /Homeless — Labor Unions — Welfare (too little) — Lack of Tourism /Skiers 9% Welfare (too much) — Jobs leaving area 2% Decline in Moral Values — Unemployment 2% Illegal Immigration 1% Utility Rates — Other Pocketbook /Economy (SPECIFY) — 1% CRIME Crime (General) 1% 11% AFFORDABLE HOUSING Drugs /Alcohol — Cost of housing/ Strength of Police Force — lack of affordable housing 7% Child Abuse Kidnapping — High rents 1% Gangs — Lack of employee housing 4% Poor Courts /Judicial System — Other Crime — 8% TAXES Gun Control /Pro — Local Taxes (General) 5% Gun Control /Con — Property Taxes 1% Other Specific Local Taxes 2% 3% EDUCATION Sales Taxes — Quality of education State Income Taxes — School Financing 1% Impact fees on developers — Wasteful spending 1% Bus. Tax 1% Crowded classrooms /schools — Other Taxes (SPECIFY) 2% Condition of school buildings — Administration 1% 47% TRAFFIC /OVER- DEVELOPMENT Too much Growth /Crowding/ 3% ENVIRONMENT Over Development 7% Water /drought /snow pack 2% Area becoming too Commercial 1% Open space — Preservation of community character 1% Beetle Kill 1% Local Infrastructure /roads /drainage 1% Fire danger /wild fires — Traffic Congestion 4% Wildlife — Need for more mass transit /buses 1% Global warming — Parking/Lack of parking 37% Other Environment (SPECIFY) 1% 1% HEALTH ISSUES 6% OTHER ISSUES Health Care Costs 1% Poor planing by town 1% Caring for Elderly /Social Security — Govt Corruption /Control 1% Availability of Care — Mayors /Town Council 1% Poor Coverage /Benefits — Bureaucracy /Leadership 1% Other Health (SPECIFY) — Budget cuts 3% 10% RECREATION Other (SPECIFY: ) 5% Skiing/Skiiers 1% No Problems 4% Snow boarding /Boarders — Don't Know (DO NOT READ) 5% Mountain Bikers — REFUSED (DO NOT READ) — Snow mobiling /OTR vehicles — Ski resorts 1% Golf courses 1% Expansion of resorts 7% 6 -3 -2 Town of Vail Page 3 of 19 Interview Schedule MIP Categories. 47% TRAFFIC /OVER- DEVELOPMENT 23% POCKETBOOK /ECONOMY 11% AFFORDABLE HOUSING 10% RECREATION 8% TAXES 6% OTHER ISSUES 3% EDUCATION 3% ENVIRONMENT 1% HEALTH ISSUES 1% SOCIAL 1% CRIME 7/19/2011 6 -3 -3 Town of Vail Page 4 of 19 Interview Schedule I'd like to read you a proposal which may be on the ballot in November for voters to consider. Please listen carefully as I read it, and tell me if the election were being held today, would you vote "yes" or "no" on that question? (READ SLOWLY AND CAREFULLY) 2. Without increasing taxes, shall the Town of Vail use the remainder of the one and a half percent lodging and half percent sales tax revenues collected from January 1S 2003, through December 31S 2005 to fund the following projects that will promote recreation, promote tourism and support the economy in the Town of Vail: (RANDOMIZE BULLETS) • Renovation of the clubhouse at the Vail golf course and Nordic center including a new pavilion; • Ford Park sports complex field expansion and restroom renovation; and • Ford Amphitheater improvements, including outdoor seating and restroom improvements? (IF ANSWER, ASK:) And would you DEFINITELY vote (yes /no) or just PROBABLY vote (yes /no)? (IF UNDECIDED /UNSURE /DON'T KNOW, ASK:) Which way would you lean? Do you lean toward... (ROTATE) "yes, in favor of or "no, against" the proposal? 37% DEFINITELY YES 30% PROBABLY YES 3% UNDECIDED, LEAN YES 1% UNDECIDED (DO NOT READ) 1% UNDECIDED, LEAN NO 10% PROBABLY NO 17% DEFINITELY NO — REFUSED (DO NOT READ) 67% TOTAL YES 27% TOTAL NO 6 %^ TOTAL LEAN /UNDECIDED 7/19/2011 6 -3 -4 Town of Vail Page 5 of 19 Interview Schedule ASKED IF YES /LEAN YES IN Q2, N =106 3. What are the one or two main reasons why you would vote Yes in favor of this proposal? (PROBE AND CLARIFY) Why else? SEE VERBATIM COMMENTS ASKED IF NO /LEAN NO IN Q2, N =43 4. What are the one or two main reasons why you would vote No against this proposal? (PROBE AND CLARIFY) Why else? SEE VERBATIM COMMENTS ASKED IF NO /LEAN NO IN Q2, N =43 5. And is there any one element of this proposal that it is were NOT included, would make you change your mind and vote Yes in favor of the proposal? (READ ONLY IF NEEDED/ RECORD MULTIPLE MENTIONS) Skip Total 28°% 8°% Renovation of the clubhouse at the Vail golf course and Nordic center including a new pavilion; 16% 5% Ford Park sports complex field expansion and restroom renovation; OR 14% 4% Ford Amphitheater improvements, including outdoor seating and restroom improvements? 54% 15% NONE OF THESE (DO NOT READ) 6% 2% UNSURE /REFUSED (DO NOT READ) 7/19/2011 6 -3 -5 Town of Vail Page 6 of 19 Interview Schedule Let's say that this proposal was passed by Vail voters in November. (ROTATE QUESTIONS 6 & 7) 6. Do you think this measure would (ROTATE STATEMENTS 1 AND 2) 57% Help the economy in Vail 3% Hurt the economy in Vail ...or... 38% Not have much affect one way or the other on the economy in Vail? 2% UNSURE /REFUSED (DO NOT READ) 7. Do you think this measure would (ROTATE STATEMENTS 1 AND 2) 52% Improve the quality of life in Vail 3% Hurt the quality of life in Vail ...or... 44% Not have much affect one way or the other on quality of life in Vail? 1% UNSURE /REFUSED (DO NOT READ) 7/19/2011 6 -3 -6 Town of Vail Page 7 of 19 Interview Schedule Let me tell you a bit more about this proposal - 8. As you may recall in 2002, voters approved a one and a half percent lodging tax increase and a half percent sales tax increase in order to fund a conference center in the Town of Vail. In 2005, voters rejected a second tax increase to cover additional costs and construction of the conference center and terminated the collection of the initial tax. The Town must receive voter approval to use the already collected funds for the other improvements in the town. Now having heard more about this issue, please tell me again if the election were being held today would you vote Yes in favor of this proposal or No against it? (IF ANSWER, ASK:) And would you DEFINITELY vote (yes /no) or just PROBABLY vote (yes /no)? (IF UNDECIDED /UNSURE /DON'T KNOW, ASK:) Which way would you lean? Do you lean toward... (ROTATE) "yes, in favor of or "no, against" the proposal? Initial Informed 37% 35% DEFINITELYYES 30% 30% PROBABLY YES 3% 3% UNDECIDED, LEAN YES 1% 2% UNDECIDED (DO NOT READ) 1% — UNDECIDED, LEAN NO 10% 7% PROBABLY NO 17% 22% DEFINITELY NO — — REFUSED (DO NOT READ) 67% 65% TOTAL YES 27% 30 %^ TOTAL NO 6 %^ 6 %^ TOTAL LEAN /UNDECIDED 7/19/2011 6 -3 -7 Town of Vail Page 8 of 19 Interview Schedule 9. And how closely have you followed news related to the potential uses of the funds collected from the lodging and sales tax that were originally intended for a conference center? Would you say you have followed this - (ROTATE TOP TO BOTTOM, BOTTOM TO TOP) 19% Very closely 46% Somewhat closely 22% Not very closely 13% Not at all closely — UNSURE /REFUSED (DO NOT READ) 65% TOTAL CLOSELY 35% TOTAL NOT CLOSELY Now, thinking about the current proposal to fund three projects in the Town. For each one, please tell me how important it would be to you that each project be funded: extremely important, very important, somewhat important, or not important. The proposal could fund... (RANDOMIZE Q10 -12) EXTREMELY/ VERY EXTREMELY VERY SOMEWHAT NOT DK /REF IMPORTANT IMPORTANT IMPORTANT IMPORTANT IMPORTANT (DNR) 10. Renovation of the clubhouse at the Vail golf course and Nordic center including a new pavilion 37% 12% 25% 31% 29% 3% 11. Ford Park sports complex field expansion and restroom renovation 35% 9% 26% 38% 26% 1% 12. Ford Amphitheater improvements, including outdoor seating and restroom improvements 40% 10% 30% 31% 29% 7/19/2011 6 -3 -8 Town of Vail Page 9 of 19 Interview Schedule Thinking about some specific aspects of these three projects, again please tell me how important each one is to you - extremely important, very important, somewhat important, or not important. The first /next one is ... (RANDOMIZE) EXTREMELY/ VERY EXTREMELY VERY SOMEWHAT NOT DK /REF IMPORTANT IMPORTANT IMPORTANT IMPORTANT IMPORTANT (DNR) 13. Expanding and improving the Vail Golf Clubhouse with a community pavilion and expanded deck that could be used for events, programs and meetings by community groups 42% 11% 31% 29% 26% 2% 14. Expanding and improving the Nordic Center, by improving the locker room and other areas used by Nordic skiers 24% 5% 19% 33% 37% 6% 15. Expanding and improving the Vail Golf Clubhouse for golfers to improve locker rooms, cart barns and other facilities used by golfers 24 %^ 7% 16% 35% 38% 4% 16. Updating and expanding the Vail Golf Clubhouse to increase opportunities for more weddings, meetings, community programs and other events to draw visitors to Vail 43 %^ 11% 31% 29% 26% 2% 17. Improving the Ford Park Sports Complex to allow for two full -size sports fields, two new restrooms, a weather shelter, concession stand, and staging areas for sporting events 37% 9% 28% 38% 23% 1% 18. Improving aging restrooms and storage facilities at the Ford Park Softball fields 26% 5% 21% 44% 26% 4% 19. Adding restrooms to the east side of the Ford Amphitheater 39% 7% 32% 35% 26% — 20. Improving the eastern entrance to the Ford Amphitheater to provide a rain shelter and wider paths so pedestrians can more safely access this entrance 30 %^ 7% 24% 31% 38% — 21. Creating a social plaza near the main entrance to the Ford Amphitheater to allow for separate and expanded use of this area, especially before and after performances 26% 2% 24% 32% 41% 1% — continued — 7/19/2011 6 -3 -9 Town of Vail Page 10 of 19 Interview Schedule EXTREMELY/ VERY EXTREMELY VERY SOMEWHAT NOT DK /REF IMPORTANT IMPORTANT IMPORTANT IMPORTANT IMPORTANT (DNR) 22. Expanding and improving the lawn seating at the Ford Amphitheater 36% 7% 29% 27% 36% 1% 23. Adding large screen video viewing for those sitting on the lawn at the Ford Amphitheater 15% 1% 14% 32% 52% 1% Summary of Specific Project Aspects - Ranked By % Extremely /Very Important Specific Project Aspects % Extremely/ % Total Very Important Important Updating and expanding the Vail Golf Clubhouse to increase opportunities for more weddings, meetings, community programs and 43% 72% other events to draw visitors to Vail Expanding and improving the Vail Golf Clubhouse with a community pavilion and expanded deck that could be used FOR events, programs 42% 71% and meetings by community groups Adding restrooms to the east side of the Ford Amphitheater 39% 74% Improving the Ford Park Sports Complex to allow for two full -size sports fields, two new restrooms, a weather shelter, concession stand, 37% 76% and staging areas for sporting events Expanding and improving the lawn seating at the Ford Amphitheater 36% 63% Improving the eastern entrance to the Ford Amphitheater to provide a rain shelter and wider paths so pedestrians can more safely access this 30% 62% entrance Improving aging restrooms and storage facilities at the Ford Park 26% 70% Softball fields Creating a social plaza near the main entrance to the Ford Amphitheater to allow for separate and expanded use of this area, 26% 57% especially before and after performances Expanding and improving the Vail Golf Clubhouse for golfers to 24% 59% improve locker rooms, cart barns and other facilities used by golfers Expanding and improving the Nordic Center, by improving the locker 24% 57% room and other areas used by Nordic skiers Adding large screen video viewing for those sitting on the lawn at the 15% 47% Ford Amphitheater 7/19/2011 6 -3- 10 Town of Vail Page 11 of 19 Interview Schedule Now, if voters reject this proposal, the Town Council has said that it would likely reduce the current lodging tax in order to return the approximately nine million dollars that was collected from 2003 through 2005. So, thinking about the two options - (ROTATE QUESTIONS 24 AND 25) 24. How much would reducing the lodging tax benefit the Vail community - (ROTATE TOP TO BOTTOM, BOTTOM TO TOP) 9% A great deal 27% Some 24% Not much 36% Not at all 4% DON'T KNOW /REFUSED (DO NOT READ) 36% TOTAL GREAT DEAL /SOME 60% TOTAL NOT MUCH /NOT AT ALL 25. How much would investing the funds in expanding and improving the Vail golf clubhouse and Nordic center, Ford Park sports complex and Ford Amphitheater benefit the Vail community - (ROTATE TOP TO BOTTOM, BOTTOM TO TOP) 40% A great deal 41% Some 8% Not much 10% Not at all 1% DON'T KNOW /REFUSED (DO NOT READ) 81% TOTAL GREAT DEAL /SOME 18% TOTAL NOT MUCH /NOT AT ALL 7/19/2011 6-3-11 Town of Vail Page 12 of 19 Interview Schedule (ROTATE AS BLOCKS QUESTIONS 26 -36 & QUESTIONS 37 -41. RECORD ROTATION ORDER) Now, I am going to read you some reasons that some people have said we should vote Yes in favor of this proposal to fund improvements to the Ford Sports Complex, Ford Amphitheater and Vail Golf Clubhouse and Nordic Center with existing funds. After I read each one, please tell me whether the statement is... (ROTATE TOP TO BOTTOM, BOTTOM TO TOP) very convincing, somewhat convincing, not too convincing or not at all convincing... as a reason to vote YES, IN FAVOR OF the proposal. The (first /next one) is... (RANDOMIZE) TOTAL TOTAL NOT VERY SOMEWHAT NOT TOO NOT AT ALL DK /REF CONVINCING CONVINCING CONVINCING CONVINCING CONVINCING CONVINCING (DNR) 26. The existing fields at the Ford Sports complex can currently only host one soccer or lacrosse game at a time. That means larger tournaments must go to sports complexes in Eagle Vail, Edwards, or other mountain communities. Vail could potentially attract additional tournaments or retain current ones, ensuring visitors stay in town and spend money here in the critical summer season, generating an estimated $900,000 annually into the local economy. 76% 24% 41% 35% 9% 15% 27. An event pavilion at the golf clubhouse is estimated to provide a new source of revenue, hosting an additional sixty events per year, filling a shortage of areas that can host both a wedding and a reception, generating one hundred twenty thousand dollars per year in rental fees, over five million in additional lodging and retail revenue, and resulting in well over two hundred thousand dollars in additional tax revenue. 74% 24% 37% 37% 7% 17% 2% 28. The Vail Recreation District would provide an additional one million dollars toward the clubhouse and nordic center improvements, allowing for the upgrades to better meet the needs of citizens, Nordic skiers, and golfers who use the facility. 74% 25% 33% 41% 14% 11% 1% 29. Improvements to the Ford Amphitheater will add an estimated $2.4 million annually to the local economy and add $94,000 in incremental tax revenue. 74% 25% 29% 45% 6% 19% 1% 30. The Vail Valley Foundation will match the amount that the town contributes to improvements at the Ford Amphitheater, providing us with even more benefits. 80% 19 %^ 50% 30% 7% 13% 31. All three of these facilities are starting to show some wear and tear and will soon be out -dated if not upgraded. While people will always come to the Ford amphitheater or golf while here, the current facilities are not up to the world class standards of Vail. 76% 24 %^ 36% 40% 11% 14% — — continued — 7/19/201 1 6 -3 -12 Town of Vail Page 13 of 19 Interview Schedule TOTAL TOTAL NOT VERY SOMEWHAT NOT TOO NOT AT ALL DK /REF CONVINCING CONVINCING CONVINCING CONVINCING CONVINCING CONVINCING (DNR) 32. By investing in these improvements now, we can ensure that Vail retains summer visitors and events, remains economically competitive, and helps complete Vail's revitalization of some of the town's most popular features and ensures its status as a resort destination. 74 %^ 26% 39% 36% 13% 13% — 33. All of these improvements can be completed without any increase in taxes or fees. These are existing funds that were collected mostly from lodging guests and can be invested in improvements that will benefit guests and locals alike. 78 %^ 21% 43% 36% 8% 13% 34. These projects were selected after extensive community input and consideration. They represent the best ideas of how to improve the Vail community and support our economy. 73% 27% 33% 40% 8% 19% — 35. The town runs the risk of losing these funds, if they are not spent in a timely manner on community projects. 67% 33 %^ 42% 25% 12% 20% 7/19/2011 6-3-13 Town of Vail Page 14 of 19 Interview Schedule Summary of Support Messages - Ranked By % Very Convincing Support Messages % Very % Total Convincing Convincing The Vail Valley Foundation will match the amount that the town contributes to improvements at the Ford Amphitheater, providing us with even more 50% 80% benefits. All of these improvements can be completed without any increase in taxes or fees. These are existing funds that were collected mostly from lodging guests 43% 78% and can be invested in improvements that will benefit guests and locals alike. The town runs the risk of losing these funds, if they are not spent in a timely 42% 67% manner on community projects. The existing fields at the Ford Sports complex can currently only host one soccer or lacrosse game at a time. That means larger tournaments must go to sports complexes in Eagle Vail, Edwards, or other mountain communities. 41% 76% Vail could potentially attract additional tournaments or retain current ones, ensuring visitors stay in town and spend money here in the critical summer season, generating an estimated $900,000 annually into the local economy. By investing in these improvements now, we can ensure that Vail retains summer visitors and events, remains economically competitive, and helps 39% 74% complete Vail's revitalization of some of the town's most popular features and ensures its status as a resort destination. An event pavilion at the golf clubhouse is estimated to provide a new source of revenue, hosting an additional sixty events per year, filling a shortage of areas that can host both a wedding and a reception, generating one hundred 37% 74% twenty thousand dollars per year in rental fees, over five million in additional lodging and retail revenue, and resulting in well over two hundred thousand dollars in additional tax revenue. All three of these facilities are starting to show some wear and tear and will soon be out -dated if not upgraded. While people will always come to the 36% 76% Ford amphitheater or golf while here, the current facilities are not up to the world class standards of Vail. The Vail Recreation District would provide an additional one million dollars toward the clubhouse and nordic center improvements, allowing for the 33% 74% upgrades to better meet the needs of citizens, Nordic skiers, and golfers who use the facility. These projects were selected after extensive community input and consideration. They represent the best ideas of how to improve the Vail 33% 73% community and support our economy. Improvements to the Ford Amphitheater will add an estimated $2.4 million 29% 74% annually to the local economy and add $94,000 in incremental tax revenue. 7/19/2011 6 -3- 14 Town of Vail Page 15 of 19 Interview Schedule 36. Having heard some more about this, if the election were being held today, would you vote Yes in favor or No against the proposal we have been discussing to fund expanding and improving the Vail golf clubhouse and Nordic center, Ford Park sports complex and Ford Amphitheater without increasing taxes? (IF ANSWER, ASK:) And would you DEFINITELY vote (yes /no) or just PROBABLY vote (yes /no)? (IF UNDECIDED /UNSURE /DON'T KNOW, ASK:) Which way would you lean? Do you lean toward... (ROTATE) "yes, in favor of or "no, against" the proposal? Post Initial Infrm. Support 37% 35% 41% DEFINITELY YES 30% 30% 27% PROBABLY YES 3% 3% 4% UNDECIDED, LEAN YES 1 2 2 UNDECIDED (DO NOT READ) 1% — 1% UNDECIDED, LEAN NO 10 7 8 PROBABLY NO 17% 22% 17% DEFINITELY NO — — — REFUSED (DO NOT READ) 67% 65% 69 %^ TOTAL YES 27% 30 %^ 25% TOTAL NO 6 %^ 6 %^ 6 %^ TOTAL LEAN /UNDECIDED 7/19/2011 6-3-15 Town of Vail Page 16 of 19 Interview Schedule Now, I am going to read you some statement that people have made AGAINST this proposal to fund improvements to the Ford Sports Complex, Ford Amphitheater and Vail Golf Clubhouse and Nordic Center with existing funds.. After I read each one, please tell me whether the statement is... (ROTATE TOP TO BOTTOM, BOTTOM TO TOP) very convincing, somewhat convincing, not too convincing or not at all convincing... as a reason to vote NO AGAINST the proposal... The (first /next one) is... (RANDOMIZE) TOTAL TOTAL NOT VERY SOMEWHAT NOT TOO NOT AT ALL DK /REF CONVINCING CONVINCING CONVINCING CONVINCING CONVINCING CONVINCING (DNR) 37. These funds were originally intended to help increase the number of visitors and put heads in beds. This proposal may not have a similar impact, especially in the off - season. 47% 51% 19% 28% 24% 27% 2% 38. There are more important things for which we could use these funds. We have other needs in Vail that could be addressed with better funding. 52% 47% 21% 31% 20% 27% 1% 39. This proposal funds the pet projects of certain interests in Vail, but does not benefit the broader community. 48% 52% 23% 25% 23% 29% 1% 40. It would be better to wait until a more compelling project has been identified, rather than use the money now. 53% 46% 23% 30% 12% 34% 1% Summary of Opposition Messages - Ranked By % Very Convincing Opposition Messages % Very % Total Convincing Convincing It would be better to wait until a more compelling project has been identified, 23% 53% rather than use the money now. This proposal funds the pet projects of certain interests in Vail, but does not 23% 48% benefit the broader community. There are more important things for which we could use these funds. We 21% 52% have other needs in Vail that could be addressed with better funding. These funds were originally intended to help increase the number of visitors and put heads in beds. This proposal may not have a similar impact, especially 19% 47% in the off - season. 7/19/2011 6 -3- 16 Town of Vail Page 17 of 19 Interview Schedule 41. Having heard some more about this, if the election were being held today, would you vote Yes in favor or No against the proposal we have been discussing to fund expanding and improving the Vail golf clubhouse and Nordic center, Ford Park sports complex and Ford Amphitheater without increasing taxes? (IF ANSWER, ASK:) And would you DEFINITELY vote (yes /no) or just PROBABLY vote (yes /no)? (IF UNDECIDED /UNSURE /DON'T KNOW, ASK:) Which way would you lean? Do you lean toward... (ROTATE) "yes, in favor of or "no, against" the proposal? Post Initial Infrm. Opposition 37% 35% 35% DEFINITELY YES 30% 30% 33% PROBABLY YES 3% 3% 3% UNDECIDED, LEAN YES 1% 2% 1% UNDECIDED (DO NOT READ) 1% — 1% UNDECIDED, LEAN NO 10°% 7°% 7°% PROBABLY NO 17% 22% 20% DEFINITELY NO — — * REFUSED (DO NOT READ) 67% 65% 67 %^ TOTAL YES 27% 30 %^ 27% TOTAL NO 6 %^ 6 %^ 5% TOTAL LEAN /UNDECIDED 42. And if you have some final thoughts you would like to share about this issue, you can feel free to tell me those now. (PROBE & CLARIFY.) Anything else? SEE VERBATIM COMMENTS 7/19/2011 6-3-17 Town of Vail Page 18 of 19 Interview Schedule Now, I have just a few more questions for statistical purposes only... D1. In what year were you born? 26% 18-34 13% 35-44 20% 45-54 23% 55-64 18% 65 AND ABOVE — REFUSED D2. And, no matter how you feel today, are your registered to vote as ...(ROTATE) a Republican, a Democrat, or something else? 27% REPUBLICAN 30% DEMOCRAT 40% SOMETHING ELSE /INDEPENDENT 3% REFUSED (DO NOT READ) D3. And, how long have you lived in Vail? (DO NOT READ CHOICES) 11% LESS THAN 5 YEARS 17% FIVE TO NINE YEARS 20% TEN TO FIFTEEN YEARS 48% MORE THAN FIFTEEN YEARS 4% NATIVE — DON'T KNOW (DO NOT READ) — REFUSED (DO NOT READ) 7/19/2011 6-3-18 Town of Vail Page 19 of 19 Interview Schedule D4. Gender (BY OBSERVATION) 50% MALE 50% FEMALE Phone Type 45% Cell Phone 55% Land Line 7/19/2011 6-3-19 0 PUBLIC OPINION STRATEGIES TO: TOWN OF VAIL FROM: LORI WEIGEL, PARTNER RE: KEY FINDINGS FROM A SURVEY OF VAIL RESIDENTS DATE: JULY 14, 2011 Public Opinion Strategies is pleased to present these key findings from a telephone survey of 150 residents throughout the Town of Vail interviewed June 26 -July 10, 2011. The margin of error associated with a sample of this type is ± 8.0 %. Interviews were conducted on both landlines and cell phones and distributed proportionally throughout the town. They also are demographically representative of those who have participated in past town elections. Overall, the survey found that a solid majority of Vail residents express support for a ballot measure to use already collected tax dollars for improvements at the Ford Amphitheater, Ford Sports Complex, and the golf clubhouse. Those who indicate they have been following the news surrounding the conference center tax fund are even more supportive than those less familiar with the issue. Supporters tend to view these as worthwhile projects which are needed and provide benefits to local residents and could be helpful to the community as a whole. Opponents tend to be concerned about a range of other issues that might benefit from additional funds, although some of these may not be under the control of the town (e.g. public schools). That said, residents are significantly more likely to believe the funds are more beneficial for the Vail community if spent on these three projects than believe a reduction in the lodging tax would benefit the community. Among the specific key findings of the survey are: • There is majority support for a proposal to use collected tax dollars for improvements at the Ford Amphitheater, Ford Sports Complex, and the golf clubhouse. Respondents were read a proposal and asked whether they would vote Yes in favor or No against it: "Without increasing taxes, shall the Town of Vail use the remainder of the one and a half percent lodging and half percent sales tax revenues collected from January Is`, 2003, through December 31"', 2005 to fund the following projects that will promote recreation, promote tourism and support the economy in the Town of Vail: • Renovation of the clubhouse at the Vail golf course and Nordic center including a new pavilion; • Ford Park sports complex field expansion and restroom renovation; • Ford Amphitheater improvements, including outdoor seating and restroom improvements ?" Fully 67% indicate they would vote Yes in support of the ballot measure, while 27% say they would vote No against it. The intensity of that support also is higher than the intensity of opposition, as 37% say they would "definitely" vote Yes in favor of the -1- 7/19/2011 6 -4 -1 proposal, compared to just 17% who would "definitely" vote No, when probed in a follow -up question. • While many of the sub - groups are fairly small in size, there is widespread support across all key demographic and geographic sub- groups: • Men (62% Yes) and women (72% Yes); • Democrats (81%), Republicans (67 %), and Independents (57 %); • Those in the town 15 years or less (66 %) and those living there 16 or more years (68 %); and • East Vail (66 %) and West Vail (68 %). • Residents who indicate support for the proposal had an opportunity to provide some reasons for their response... • Promote Vail's economy. Improvements will help tourism and recreation opportunities in Vail, which will help improve the economy and ensure Vail remains a tourist destination and potentially bring in even more visitors. • Facilities are in need of upgrades /improvements. In particular, residents say the clubhouse is an "embarrassment." They also see opportunities to expand the sports complex, improve seating at the amphitheater, build more restrooms and improve parking. They see these as projects that "need" to be done and describe them as a good use of the money. • Everyone will benefit. Residents believe that the items in the proposal will benefit both tourists and locals. • Personal use. Many supportive residents also indicate that they use the facilities named in the proposal and will personally benefit from the improvements (and understand the need for them). • The money must be used. These voters explain that they want to spend the money, since it is currently not allocated to a project. Several note that the money will have to be returned if it is not spent soon. • A majority say that this measure would help the economy in Vail (57 %) and another 52% think it would improve the quality of life in the town. • Conversely, the one - quarter of respondents who initially oppose the proposal indicate that their reasons for doing so are: • There are more pressing needs /other ways funds could be used. Many perceive parking to be a more pressing concern and think funds should be directed toward that. Others mention using funds for public schools, arts, public transportation, a recreation center, community center, the hospital, and an array of other ideas. • Facilities are fine as they are. Respondents believe the facilities are in fine shape and spending money on them would be a "waste." • I don't use these facilities/ will not benefit. Residents express concern that money would be used for facilities that are not something they use. Several also perceive the golf course to be more of a private, rather than a public facility and question why tax dollars should be used for that. • Not original purpose of tax. Some view the tax money as being used for things that are not part of the original purpose, or won't benefit the town economically as well as a conference center might have. -2- 7/19/2011 6 -4 -2 o The money could be saved. Some respondents who oppose the proposal think funds could be saved by the Town for the future or other purposes. • It is worth noting that 54% of those who initially oppose the proposal say that removing any one of these potential projects would not make them more supportive. • Moreover, all three components test relatively the same in terms of importance. Respondents were asked to rate the importance of the three elements as to how important it is to them that each one be funded, whether it is extremely important, very important, somewhat important, or not important to them. The following graph highlights the responses: on Pro'ect Elements % Extremely / % Total Very Important Important Renovation of the clubhouse at the Vail golf course and Nordic center including a new pavilion 37% 68% Ford Park sports complex field expansion and restroom 35 Io % 73% renovation Ford Amphitheater improvements, including outdoor 40% 71 % seating and restroom improvements • No matter how voters react to the overall proposal or the individual elements, there is a strong sense that "investing the funds in expanding and improving the Vail golf clubhouse and Nordic center, Ford Park sports complex and Ford Amphitheater" would benefit the community. More than four -in -five (81 %) say that the Vail community would benefit from this (only 18% say it would not) In contrast, only 36% say that reducing the lodging tax would benefit the Vail community, while 60% say the community would not benefit. In Conclusion Vail residents back a proposal to invest already collected tax dollars in expanding and improving the Vail golf clubhouse and Nordic center, Ford Park sports complex and Ford Amphitheater, with two- thirds indicating support. This support is wide- spread and broad -based and all of the components are viewed as being important. Residents overwhelmingly say that this is something which would benefit the Vail community, while they do not think that redistributing funds through a lowering of the lodging tax would benefit the Vail community. -3- 7/19/2011 6 -4 -3 TOWN OF VAIL Tuesday, November 8, 2011 Election Calendar FYI: The Town of Vail Regular Municipal Election will be an At- the -Polls Election, which will be held at the Town of Vail Municipal Building, 75 South Frontage Road, Vail, CO from 7:00 A.M. to 7:00 P.M. on Election Day. Terms Expiring Dick Cleveland 4 year term Andy Daly 4 year term Margaret Rogers 4 year term Kim Newbury 2 year term Candidates receiving the three highest number of votes shall be elected for four -year terms and the fourth highest votes shall be elected to a two -year term of office. Dates Eagle County Coordinated Town of Vail Election Election is Nov. 1, 2011 Nov. 8, 2011 (separate July 22, 2011 (Friday) Last day to notify County of Or NOTIFY EAGLE participation in Eagle County COUNTY THIS WILL BE AN Election (100 days prior) 1 -7- AT THE POLLS ELECTION 116(5) and 1- 1- 106 -(5) Aug 10 (Wed) First day applications for absentee ballots may be filed in writing with clerk; 90 days before 31 -10 -1002 Aug 16 (Tues) Latest date for a Resolution to approve ballot issues to be laced on election ballot Sept. 12 ( Mon) First day nomination petitions may be circulated ( 31-10-302(2)(50 days October 4 (Tues) Last day to Appoint Election Judges at TC evening mtg. (31- 10 -401) Oct 7 (Fri) * 30 day Last day nomination petitions deadline falls on Sunday can be circulated, signed and so Friday preceding is filed with municipal clerk for deadline date) regular election. (31 -10- 302(2) (30 days prior to election) Oct 9 ( Sun) Last day a person can move into municipal precinct in which they want to vote; 30 days (31 -10 -208) Oct 10 (Mon) 29 days Ballot arrangement of names of all duly nominated candidates (draw names); 31- 10- 902(2) (Monday after deadline) 7/19/2011 6 -5 -1 Last day to register to vote (31- 10- 203(2) Oct 11 (Tues) 28 days Last day to give County Clerk any voter registration forms of anyone who registered with Muni Clerk Oct 14 (Fri) 24 days* Last day any person who has *falls on Sun. so accepted a nomination — to deadline is Friday withdraw from such nomination (23 days before election — 31 -10 -303) Last day to order ballots after close of day. Send out memory cards to be programmed! Oct 18 (Tues) 21 days I FCPA contribution report due from candidates Oct 19 (Wed) 20 days Town Council Candidate TBD Briefing from 5:00 p.m. to 7:00 p.m. in the Town Council Chambers /roles /responsibilities Oct 26 (Wed) 13 days VCBA Candidate Forum from Tentative - TBD 6pm to 8pm Oct. 19— Wed (8a -12p) Election Judges School or In TOV admin conf room Oct 25 —Tues (lp -5p) Get Poll Book from Eagle County by 10/25 Oct 27 (Thurs) 12 days Ballots must be in possession of Muni. Clerk (31 -10 -902) Absentee ballot requests mailed out EARLY VOTING BEGINS POST election notice (from 10/27 to 11/8) (31 -10 -1005) Oct 27 (Thurs) Mail copy of Notice of Election to County Clerk (no later than 10 days prior to election) Oct 28 (Fri) 10 days* Written notice of election must (* 10 days falls on Sat be published and posted (add so Fri before election) to web site) (31 -10 -501) send to newspaper on Wed 10/26 for 10/28/11 edition Nov 4 (Fri) Last day of early voting (31- 10- 1005(1 & 2) Last day to request absentee ballot (31 -10 -1002) 7/19/2011 6 -5 -2 2 FCPA contribution reports due from candidates Nov. 8 (Tues) Election Day Election Day Polls open from 7:00 a.m. to 7:00 p.m. Dec 8 (Thurs) Final FCPA contribution report due from candidates 7/19/2011 6 -5 -3 } TOWN OF VAQ' VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 19, 2011 ITEM /TOPIC: Ordinance No. 16, Series of 2011, An Ordinance Amending Title 4 Chapter 2 of the Vail Town Code by the Addition of a New Section 4 -2 -6 Governing Events Permits. PRESENTER(S): Matt Mire ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 16, Series of 2011, on first reading. BACKGROUND: The Colorado General Assembly has adopted Senate Bill 11 -066, which takes effect August 10, 2011, and which allows local licensing authorities to assume sole authority to approve or deny applications for special event permits to serve alcohol. Ordinance No. 16, Series of 2011 will enable the Town Council to elect local control over special event permitting as allowed by Senate Bill 11 -066. STAFF RECOMMENDATION: Approve, approve with modifications, or deny Ordinance No. 16, Series of 2011, on first reading. ATTACHMENTS: Ordinance No. 16, Series of 2011 7/19/2011 ORDINANCE NO. 16 SERIES 2011 AN ORDINANCE AMENDING TITLE 4 CHAPTER 2 OF THE VAIL TOWN CODE BY THE ADDITION OF A NEW SECTION 4 -2 -6 GOVERNING SPECIAL EVENTS PERMITS WHEREAS, the Colorado General Assembly has adopted Senate Bill 11 -066, which takes effect August 10, 2011, and which allows local licensing authorities to assume sole authority to approve or deny applications for special event permits to serve alcohol; WHEREAS, the Town Council of the Town of Vail wishes to elect local control over special event permitting as allowed by Senate Bill 11 -066; and WHEREAS, the Town Council finds and determines that the public health, safety, and welfare will be served by assuming said local control. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1 . Title 4 of the Vail Town Code is hereby amended by the addition of a new Section 4 -2 -6, which shall read as follows: SEC. 3 -4 -6. SPECIAL EVENT PERMITS. A. Pursuant to C.R.S. § 12- 48- 107(5)(a), the local licensing authority ( "Authority ") elects not to notify the state licensing authority to obtain the state licensing authority's approval or disapproval of applications for special event permits. B. The Authority shall report to the Colorado Liquor Enforcement Division, within ten (10) days after the Authority issues a special event permit, the name of the organization to which the permit was issued, the address of the permitted location, and the permitted dates of alcohol beverage service. C. Upon receipt of an application for a special event permit, the Authority shall, as required by C.R.S. § 12- 48- 107(5)(c), access information made available on the state licensing authority's website to determine the statewide permitting activity of the organization applying for the permit. The Authority shall consider compliance with the provisions of C.R.S. § 12 -48- 105(3), which restricts the number of permits issued to an organization within a calendar year to fifteen (15), before approving any application. Ordinance No. 16, Series of 2011 7i19i2o1 7-1 -I D. A special event permit may be issued only upon a satisfactory showing by an organization or a qualified political candidate that: 1. Other existing facilities are not available or are inadequate for the needs of the organization or political candidate; and 2. Existing licensed facilities are inadequate for the purposes of serving members or guests of the organization or political candidate and that additional facilities are necessary by reason of the nature of the special event being scheduled; or 3. The organization or political candidate is temporarily occupying premises other than the regular premises of such organization or candidate during special events such as civic celebrations or county fairs and that members of the general public will be served during such special events. E. Each application for a special event permit shall be accompanied by an application fee in an amount equal to the maximum local licensing fee established by C.R.S. § 12 -48- 107(2). Section 2 . If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3 . The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 4 . The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5 . All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 19 day of July, 2011, and a Ordinance No. 16, Series of 2011 7/19/201 7 -1 -2 public hearing for second reading if this Ordinance set for the 2 nd day of August, 2011, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Dick Cleveland, Mayor Attest: Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 2 nd day of August, 2011. Dick Cleveland, Mayor Attest: Town Clerk Ordinance No. 16, Series of 2011 7/19/2p1 7 -1 -3 TOWN OF VAQ' VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 19, 2011 ITEM /TOPIC: Ordinance No. 15, Series of 2011, An Ordinance Amending Title 6, Chapter 5 "Special Event Designations ", Vail Town Code; and Setting Forth Details in Regard Thereto. PRESENTER(S): Matt Mire ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 15, Series of 2011, on second reading. BACKGROUND: In June of 2001 the Council approved Ordinance 12, Series 2001, which provides for both a curfew and a special event district to be created on July 4 and December 31 of each year for the purpose of "maintaining public peace and order during these two holiday celebrations ". On June 21, 2011 the Council provided clear administrative direction to the Town Manager that the curfew and the special event district were not necessary for the Town's 2011 Fourth of July celebration and, therefore, were not to be established or enforced. By this Ordinance, the Town Council desires to ratify the administrative direction given to the Town Manager as it pertains to the Town's July 4, 2011 celebration, and to provide certain clarifying amendments to the Town Code as they relate to special event designations. STAFF RECOMMENDATION: Approve, approve with modifications, or deny Ordinance No. 15, Series of 2011, on second reading. ATTACHMENTS: Ordinance No. 15, Series of 2011 7/19/2011 ORDINANCE NO. 15 SERIES OF 2011 AN ORDINANCE AMENDING TITLE 6, CHAPTER 5 "SPECIAL EVENT DESIGNATIONS ", VAIL TOWN CODE; AND SETTING FORTH DETAILS IN REGARD THERETO WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town "), is a home rule municipal corporation duly organized and existing under laws of the State of Colorado and the Town Charter (the "Charter "); WHEREAS, the members of the Town Council of the Town (the "Council ") have been duly elected and qualified; WHEREAS, in June of 2001 the Council approved Ordinance 12, Series 2001, which provides for both a curfew and a special event district to be created on July 4 and December 31 of each year for the purpose of "maintaining public peace and order during these two holiday celebrations "; WHEREAS, on June 21, 2011 the Council provided clear administrative direction to the Town Manager that the curfew and the special event district were not necessary for the Town's 2011 Fourth of July celebration and, therefore, were not to be established or enforced; WHEREAS, by this Ordinance, the Town Council desires to ratify the administrative direction given to the Town Manager as it pertains to the Town's July 4, 2011 celebration, and to provide certain clarifying amendments to the Town Code as they relate to special event designations; and WHEREAS, the Town Council finds and determines that the public health, safety, and welfare will be served by the adoption of this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. The Council hereby ratifies the unanimous administrative direction given to the Town Manager on June 21, 2011, to wit: that the Juvenile Curfew set forth in Section 6 -5 -2 Vail Town Code, and the Special Event Designation set forth in Section 6- 5-3 shall not be imposed on July 4, 2011. Section 2. Title 6, Chapter 5, Vail Town Code is hereby amended by the addition of a new Section 6 -5 -4, to read as follows: 6 -5 -4 Special Event Designation Discretionary Notwithstanding any other provision of this Code, the juvenile curfew and the special event district provided for in this Chapter 5 shall be imposed at the sole discretion of the Town Council. Ordinance No. 15, Series of 2011 7/19/2011 8 -1 -I Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 5 th day of July, 2011, and a public hearing for second reading of this Ordinance set for the 19 day of July, 2011, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Dick Cleveland, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 19 day of July, 2011. Dick Cleveland, Town Mayor Attest: Lorelei Donaldson, Town Clerk Ordinance No. 15, Series of 2011 7/19/2011 8 -1 -2 TOWN OF VAQ VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 19, 2011 ITEM /TOPIC: This work session will focus on addressing several questions raised at the July 5th Town Council public hearing which focused on responding to questions from the previous meeting regarding the height, setbacks, and landscape area for the proposed Ever Vail development. The work session will include a power point presentation and showing of the 3D model which has been created and will revisit the proposed view corridors and pedestrian conenctions. Lionshead Redevelopment Master Plan (Resolution No. 6, Series of 2011) A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the detailed plan recommendations for West Lionshead (Ever Vail), and setting forth details in regard thereto. (PEC 110002) Major Subdivision A request for a review of a preliminary plan for a major subdivision, pursuant to Chapter 13 -3, Major Subdivision, Vail Town Code, to allow for the creation of two lots for the redevelopment of the properties known as Ever Vail (West Lionshead), located at 862, 923, 934, 953, 1000 and 1031 South Frontage Road West, and the South Frontage Road West right -of- way/unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080062) Rezoning (Ordinance No. 7, Series of 20111 A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to allow for a establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision located generally at 862, 923, 934, 953, 1000, and 1031 South Frontage Road, and the South Frontage Road right -of- way /unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Special Development District Amendment (Ordinance No. 8, Series of 20111 A request for a recommendation to the Vail Town Council for a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to allow for the removal of Development Area D (Glen Lyon Office Building) from Special Development District No. 4, Cascade Village, and for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to include the subject property in the Lionshead Mixed Use 2 District, located at 1000 South Frontage Road West /Lot 54, Glen Lyon Subdivison, and setting forth details in regard thereto. (PEC090036) Title 12, Zoning Regulations, Vail Town Code, Amendment ( Ordinance No. 9, Series of 2011) A request for a final recommendation to the Vail Town Council for prescribed regulation amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Section 12- 10-19, Core Areas Identified, Vail Town Code, to amend the core area parking maps to include 7/19/2011 "Ever Vail" (West Lionshead) within the "Commercial Core" designation, and setting forth details in regard thereto. (PEC080065) PRESENTER(S): Vail Resorts Development Company and Warren Campbell ACTION REQUESTED OF COUNCIL: The Community Development Department requests the Vail Town Council continue the Major Subdivision, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the August 2, 2011 public hearing. BACKGROUND: Lionshead Redevelopment Master Plan: On January 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for proposed amendments to the Lionshead Redevelopment Master Plan, by a vote of 3 -1 -2 (Rediker opposed, Viele and Cartin recused). Major Subdivision: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, on the preliminary plan for the major subdivision to establish Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 ( Viele and Cartin recused). Rezoning: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a zone district boundary amendment to establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 ( Viele and Cartin recused). Special Development District Amendment: On January 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a major amendment to Special Development District (SDD) No. 4, Cascade Village, to remove the Glen Lyon Office Building from the SDD in order for it to be incorporated into the Ever Vail Subdivision, by a vote of 4 -0 -2 ( Viele and Cartin recused). Title 12, Zoning Regulations, Vail Town Code, Amendment: On January 11, 2010, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a prescribed regulations amendment to Section 12- 10 -19, Core Areas Identified, Vail Town Code, by a vote of 4 -0 -2 ( Viele and Cartin recused). STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council continue the public hearing on the request for the Major Subdivision, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the August 2, 2011 public hearing. ATTACHMENTS: Staff Memoradum Power Point Presentation 7/19/2011 0 TOWN OF VAIL Memorandum TO: Vail Town Council FROM: Community Development Department DATE: July 19, 2011 SUBJECT: Resolution No. 6, Series of 2011, a resolution to amend Chapter 4, Recommendations — Overall Study Area and Chapter 5, Detailed Plan Recommendations, Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the recommendations for West Lionshead (Ever Vail) and setting forth details in regard thereto. I. DESCRIPTION OF THE REQUEST The purpose of this agenda item is to review Resolution No. 6, Series of 2011. Resolution No. 6, Series of 2011, is a resolution amending Chapter 4, Recommendations — Overall Study Area and Chapter 5, Detailed Plan Recommendations of the Lionshead Redevelopment Master Plan to allow for amendments to Sections 4.4, View Corridors; 4.6.2, South Frontage Road; 5.17, West Lionshead; and 5.20 Eagle River Water and Sanitation District. The proposed amendments are intended to facilitate future development of the Ever Vail Project in the West Lionshead area. This work session will focus on addressing several questions raised at the July 5 th Town Council public hearing which focused on responding to questions from the previous meeting regarding height, setbacks, and landscape area for the proposed Ever Vail development. The work session will include a power point presentation, the showing of the 3D model which has been created and will revisit the proposed view corridors and pedestrian connections. This memorandum is intended to further the understanding of these elements of the Ever Vail development which are included in the proposed Resolution No. 6, Series of 2011 amendments. II. DISCUSSION 1) What is the annual occupancy rate of the 39 attached accommodation units (ie. lock - off units) in the Arrabelle at Vail Square? Staff response: Staff has been attempting to obtain this information and at the time of the submittal of this document it was unavailable. 2) What is the Vail Recreation District's interest in the space being set aside for them? Applicant response: Vail Resorts Development Company (VRDC) has been working with the staff of Vail Recreation District (VRD) over the last three years on the proposed youth services space included on the west side of the Ever Vail Project. The idea of having a space for VRD programs within Ever Vail first developed out of conversations with the VRD. The VRD staff has continuously 7/19/2011 9 -1 -I expressed interest in occupying the space but no formal commitments have been made given the fact that it could be 7 to 10 years before the space would be constructed. If VRD determines in the future that it is unable to program and occupy the space, it is VRDC's intent that the space would be utilized and programmed by another group, Vail Resorts itself, or even the Town of Vail. The commitment is that the space will be available for a community facility centered around youth services, recreational pursuits, or cultural activities that are compatible with the project and its location next to Red Sandstone Creek. We understand that the DIA will contain some language making it clear what type of uses could occupy this space in the future with the priority given to VRD for a youth services facility. 3) How can the Town of Vail partner with Vail Resorts through the DIA in the operation of the proposed Ever Vail gondola? Staff response: As stated by the Council there is an understanding that the mountain needs to be run in the most appropriate manner that mountain operations believes is appropriate based upon conditions. However, the Town would like assurances that certain situations will not arise in which may result in the sole operation of the Ever Vail gondola. Staff believes that through the DIA an agreement and process can be achieved which provides for communication on the operation of the lift in Ever Vail, resulting in the ability to convey reasons for various lift operation scenarios. The language could contain detail around expectations verses a regulatory approach. An example of an agreement which has been established to create a process for review of elements that are interrelated between multiple parties is the 19,900 maximum skier numbers for Vail Mountain. This agreement requires Vail Resorts, the Forest Service, and the Town to agree to any increases to this number so all parties can plan for and accommodate associated impacts. 4) How is average height calculated within the Lionshead Mixed Use 1 and Lionshead Mixed Use 2 zone districts? Staff Response: Pursuant to Sections 12 -7H -11 and 12- 7I -11, Height and Bulk, Vail Town Code building height is regulated by the following: "Buildings shall have a maximum average building height of seventy one feet (71) with a maximum height of 82.5 feet, as further defined by the Lionshead redevelopment master plan. All development shall comply with the design guidelines and standards found in the Lionshead redevelopment master plan. Flexibility with the standard, as incorporated in the Lionshead redevelopment master plan, shall be afforded to redevelopment projects which meet the intent of design guidelines, as reviewed and approved by the design review board." The methodology for calculating average height is found within Section 8.4.2.3, Building Height, Lionshead Development Master Plan. The intent, as discussed in the Master Plan, is to establish criteria to provide visual interest in the facades and roof forms of building constructed within the Lionshead Mixed Use zone districts. Below is that portion of the Master Plan which defines and depicts the methodology for calculating Average Maximum Height. The proposed Ever Vail development has performed this analysis based upon the buildings in each height zone identified in the Master Plan amendments. Town of Vail Page 2 7/19/2011 9 -1 -2 Calculation of Average Maximum Height The intent of implementing an Average Maximum Height for buildings is to create movement and variety in the ridgelines and roof forms in Lionshead Toward that end, the Average Maximum Height of a building shall be calculated based upon the linear footage of ridgeline along primary roof forms. Any amount of primary roof form ridgeline that exceeds 71 ft must be offset by at least an equal amount of primary roof form ridgeline falling below 71 ft., with the distance below 71 ft equivalent to or greater than the distance exceeding 71 ft. The average calculation shall be based on the aggregate linear footage of primary roof forms across an entire structure, not separate individual roof forms (see Figure 8-15c) Average Maximum Height Calculation Average Maximum Height [Primary Ridge Length (A) X Average Height of Ridge (A)] [Primary Ridge Length (B) X Average Height of Ridge (B)J +[Primary Ridge Length (C) X Average Height of Ridge (C)I +[...I --------------------------------------------------------------------------------- [Primary Ridge Length (A) + Primary Ridge Length (B) + Primary Ridge Length (C) + ( ... ... )J Additional Requirements /Exceptions All buildings, regardless of permitted building heights and massing principles, shall conform to all established Public View Corridors (see Lionshead Redevelopment Master Plan). Special "landmark" building elements, such as chimneys, towers, or other unique architectural forms, may exceed the Absolute Maximum Height, subject to approval by the reviewing board. This provision is intended to provide for architectural creativity and quality of building form, and shall not be used as a means or circumventing the intent of the building height limitations. In addition, regardless of final building height, buildings shall avoid monotonous, unbroken ridge lines, and shall provide visual interest through the use varied peak heights, roof forms, gables, and other appropriate architectural techniques. (Res 8, Series of 2003) Town of Vail Page 3 7/19/2p11 9 -1 -3 TOWER - SPECIAL 55 ��41 LANDMARK ELEMENT 9 Q, 00' PRIMARY E �40 ~ ROOF FORM t , P ASSUMED PRIMARY PRIMARY ROOF �, , ; ( , G, ROOF RIDGE LINE RIDGE LINE D 00 �l r� r f SECONDARY r RooF FORM Figure 8-15a Building Perspective Town of Vail � Page 4 7/19/2011 9 -1 -4 PRIMARY ROOF FORM r � SECONDARY I � - TOWER - SPECIAL ' � I ROOF FORM ASSUMED PRIMARY LANDMARK ELEMENT ROOF RIDGE LINE I / I / PROPERTY LINE PRIMARY ROOF RIDGE LINE I I E I C \F I / 1 I d d 1 L I I \ I I \ I • 'j I O \\ ASSUMED PRIMARY t I I I I ROOF RIDGE LINE I I I I W \H I I 1 1 I I SECONDARY I I (I ROOF FORM I I \\ I I 8110 I 8120 I� 8130 8140 I SURVEYED SPOT EXISTING OR ELEVATION AT 10' INTERPOLATED HEIGHT INTERYALS GRADES ROOF PLAN Figure 8 -15b — Roof Plan Town of Vail Page 5 7/19/2p11 9 -1 -5 AVG. HEIGHT = Hl + H2 ASSUMED PRIMARY 2 TOWER - SPECIAL ROOF RIDGE LINE L (ASSUMED) PRIMARY LANDMARK ELEMENT PRIMARY ROOF ROOF RIDGE LENGTH RIDGE LENGTH D E C I A B I x I x INTERPOLATED OR FINISHED GRADE EXISTING GRADE I \ / EQ�Qy I I I � I H I = �I x W - I, I INTERPOLATED OFt RIDGE HEIGHT EXISTING GRADE J ASSUMED RIDGE HEIGHT (FIAT OR MANSARD ROOF) SCHEMATIC BUILDING SECTIONS Figure 8 -15c — Schematic Building Sections Town of Vail Page 6 7/19/2p11 9 -1 -6 5) Can the DIA be used to require the replacement of dead vegetation /trees? Staff response: Yes, the DIA can be used to require the replacement of dead vegetation /trees. Language could be included in the DIA which prescribes the method and time frames by which vegetation which becomes deceased would need to be replaced by the developer and /or the Ever Vail metro district. Staff would suggest that a visual assessment should be preformed by the developer and /or the metro district prior to the end of each summer and winter to determine which trees are in need of replacement. This would allow for the scheduling of replacement trees during the shoulder seasons when it is also an ideal time to plant new vegetation. 6) Can landscaping be placed upon below grade structures and survive? Staff response: Yes, landscaping can be placed upon below grade structures and survive. The Town of Vail process would require an arborists report with regard to the survivability of trees in larger projects such as Ever Vail. As a significant quantity of landscaping within Ever Vail will be located on top of subterranean improvements it will be required to submit a combination of an engineering report, arborist report, and a report from a specialist in vegetation other than trees in conjunction with each major exterior alteration application. These reports will be used to determine the successful design and implementation of planting areas. Some successful examples are Manor Vail, Vail Mountain View Residences, and the Gore Creek Residences. In order to successfully locate vegetation on top of subterranean structures several elements need to be addressed. Elements such as water weight (irrigation and rain), soil weight (depth), plant weight (as it matures), and structure weight. In order to address these elements subterranean structures are engineered to support the various stresses placed upon them. Structures may become thicker and /or include greater pounds per square inch (psi) concrete, rebar /steel mesh, heavier duty steel, columns, etc. to support the additional weight. 7) How would a project in the Lionshead Mixed Use 1nad Lionshead Mixed use 2 zone districts calculate landscape area? How does the Red Sandstone Creek corridor impact landscaping within Ever Vail? Staff response: Pursuant to Sections 12 -7H -15 and 12- 7I -15, Landscaping and Site Development, Vail Town Code landscaping in the Lionshead Mixed Use 1 and Lionshead Mixed Use 2 zone districts is regulated as follows. At least twenty percent (209 of the total site area shall be landscaped, unless otherwise specified in the Lionshead redevelopment master plan. Pursuant to Section 12 -2 -2, Definitions, Vail Town Code landscaping is defined as follows. LANDSCAPING: Natural or significant rock outcroppings, native vegetation, planted areas and plant materials, including trees, shrubs, lawns, flowerbeds and ground cover, shall be deemed landscaping together with the core development such as walks, decks, patios, terraces, water features, and like features not occupying more than twenty percent (209 of the landscaped area. Town of Vail Page 7 7/19/2011 9 -1 -7 The figure below depicts how compliance with these regulations occurs on a site that is 550,000 s.f. in size. Hardscape 22,000 s.f. (4 %) 0.5 acre Softscape 22,000 s.f. (4 %) 0.5 acre Softscape Buildings /Access Buildings /Access/ Buildings /Access/ Building /Access/ 22,000 s.f. (4 %) /Hardscape Hardscape Hardscape Hardscape 0.5 acre 110,000 s.f. (20 %) 110,000 s.f. (20 %) 110,000 s.f. (20 %) 110,000 s.f. (20 %) 2.5 acres 2.5 acres 2.5 acres 2.5 acres Softscape 22,000 s.f. (4 %) 0.5 acre Softscape 22, 000 s.f. (4 %) 0.5 acre The following table depicts the Ever Vail development anticipated breakdown of the various surface conditions. The table illustrates the area of the development represented by the Red Sandstone Creek and its 30 foot setbacks from the centerline (60 feet total width) Creek 20,000 s.f. (3.6 %) 0.46 acre Softscape Hardscape Buildings /Access 111,000 s.f. 124,000 s.f. (22.5 %) 295,000 s.f. (53.6 %) (20.2 %) 2.8 acres 6.8 acres 2.5 acres 8) Clarify what the Lionshead Redevelopment Master Plan states wit regard to site coverage upon adoption, as amended, and as proposed? Staff response: The initial adoption of the Lionshead Redevelopment Master Plan included the following language with regard to site coverage within Chapter 7, Development Standards. Town of Vail Page 8 7/19/2011 9 -1 -8 7.2 Site Coverage The master plan does not recommend changing this standard. The Town's current standard, which applies to the majority of sites in Lionshead, prohibits site coverage by structures in excess of 70% the area of a site. This standard should be flexible for properties along build -to lines and in the pedestrian retail core area so they may be able to increase site coverage as required to create the functional pedestrian corridors and spaces outlined in the master plan. This potential increase in site coverage is not a right and should require the approval of the Planning and Environmental Commission. Below grade development is not counted as site coverage. Resolution No. 3, Series of 2007, removed Chapter 7, Development Standards, from the Master Plan as stated below as a part of the resolution. The intent of this Chapter was to outline recommended development standards for zoning in the Lionshead Redevelopment Master Plan study area. Since the inception of this plan, the Lionshead Mixed Use 1 and 2 Districts have been established in the Zoning Regulations, which outline development standards for these districts. Therefore, this Chapter remains for historical reference purposes only. 7.2 Site Coverage The master plan does not recommend changing this standard. The Town's current standard, which applies to the majority of sites in Lionshead, prohibits site coverage by structures in excess of 70% the area of a site. This standard should be flexible for properties along build -to lines and in the pedestrian retail core area so they may be able to increase site coverage as required to create the functional pedestrian corridors and spaces outlined in the master plan. This potential increase in site coverage is not a right and should require the approval of the Planning and Environmental Commission. Relow .<v ade development is not nniunter! ;; Site r- -overage- applicant is proposing the following language within the detailed plan recommendations for the Ever Vail development, which does not change the maximum allowable site coverage of 70% as contained within the proposed Lionshead Mixed Use -2 zoning proposed for Ever vail. 5.17.12.3 Site Coverage Redevelopment in Lionshead has commonly included below grade structures to facilitate subterranean parking, storage and loading and delivery. Often, the footprint of these below grade structures is larger than the buildings constructed above. Ever Vail may include two below grade parking structures that will constitute the majority of the site coverage on the site. The anticipated Ever Vail site coverage is further depicted in figure 5 -25e. Town of Vail Page 9 7/19/2011 9 -1 -9 SITE COVERAGE: - WEST 126,11ZSF EAST 258.3215E '-�� TOTAL W.623SF 69.98°6 TALL ABOVE GRADE AND -} t QNRAGE EXTENTS INCLUDED) - _ 7 i ~ i tw 5� f f J � f J l'.. � l � Figure 5 -25e: Conceptual Site Coverage 9) Will the health of the creek be audited pre- construction and post construction to ensure that stream health is no worse or improved? Staff response: Yes, the development review process will ensure that each proposal will have no negative effect or a positive effect on the Red Sandstone and Gore Creeks. The applicant has performed several analyses which have been included in the documents submitted in November of 2010. These documents have been prepared primarily as they were required to be submitted to CDOT in conjunction with the application to realign the South Frontage Road which includes a new bridge over the creek. Furthermore, the application will be seeking obtainment of a LEED Platinum Rating which will, as one component, require no degradation of the adjacent creeks. Recently, the Town of Vail has been working in partnership with the Eagle River Water and Sanitation District with regard to the stream health of Gore Creek and its tributaries. These studies have performed an analysis of the Red Sandstone Creek and found that it appears that the degradation that is found in the creek is occurring north of its crossing the interstate. 10) Can a hydro- turbine be placed in Red Sandstone Creek? Staff response: Yes, alternative energy producing devices could be located in Red Sandstone Creek. The applicant is currently not proposing any new energy producing devices within the Red Sandstone Creek. A device such as a hydro- turbine would need approvals from several review authorities prior to implementation. Those authorities include but are not limited to the Colorado Town of Vail Page 10 7/19/2011 9 -1 -10 Department of Wildlife, Army Corps of Engineers, Town of Vail, etc. No studies have been done to include such a device in Red Sandstone Creek so it is not known if water flows and other elements are adequate to incorporate an energy producing device. 11) What is Ever VaiI's impact to the Town of Vail stream tract? Staff response: The proposed Ever Vail development includes several improvements to the Town owned stream tract. The Town owns a stream tract parcel along the Gore Creek and for a distance of approximately 40 feet upstream from the confluence of Red Sandstone Creek with Gore Creek. The improvements contained within the proposed Lionshead Redevelopment Master Plan amendments are the addition of a pedestrian /bicycle path within the Red Sandstone Creek stream tract which will lead to a new bridge over Gore Creek connecting to the Gore Valley Trail on the south side of Gore Creek. Additionally, the will likely be improvements to the bridge crossing Gore Creek to the west of the Glen Lyon Office Building. Finally, the cable path for the gondola will cross the Gore Creek stream tract. 12) What is the proposed cross - section of the realigned South Frontage Road? Can the width of the 10 foot pedestrian /bicycle path located on the south side of the realigned South Frontage road be reduced in width? Staff response: The total width of the right -of -way for the realigned South Frontage Road is 77 feet with an adjacent 20 foot Town of Vail Easement for a total width of 97 feet. The cross - section within the right -of -way and easement varies dependent upon the location. Generally, within this width, with the exception of where turn lanes occur, as you go from the interstate towards the proposed Ever Vail the road is designed with a 8 foot snow storage area, 2.5 foot curb and gutter, 10 foot bike lane, 12 foot driving lane, 16 foot median which contains a 9 foot landscaping planter and turn lanes, 12 foot driving lane, 12 foot thru auxiliary turn /acceleration lane, 2.5 foot curb and gutter, 12 foot landscaping, and a 10 foot pedestrian /bike path. Several cross - sections are included in the power point presentation to exhibit the varying conditions. Yes, the width of the 10 foot pedestrian /bicycle path can be reduced. The width of the 10 foot pedestrian /bicycle path was determined by the Town's adopted standard for the South Frontage Road path identified in the Vail Transportation Master Plan which established this standard. This pedestrian /bicycle path width has currently been implemented from Ford Park to Vail Valley Drive, Four Seasons, and the Ritz - Carlton. Projects such as the Evergreen redevelopment, Strata, and Cornerstone(path along Cascade frontage) are to implement this path as well. This width allows the comfortable accommodation of the pedestrians and bicycles in two directions. Riders wishing to avoid conflicts with pedestrians will be able to use the 10 foot bike lane (west bound) on the north side of the realigned South Frontage Road and the thru auxiliary turn /acceleration lane (east bound) on the south side. III. ACTION REQUESTED OF COUNCIL The Community Development Department requests the Vail Town Council continue the Major Subdivision, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the August 2, 2011 public hearing. Town of Vail Page 11 7/19/2011 9 -1 -II IV. NEXT STEPS Staff anticipates the following topics will be discussed in up coming hearings. Staff will open each public hearing by responded to questions raised at the previous hearing. • Follow up on the bulk and mass presentation • Phasing • Discussion of properties adjacent to Ever Vail and the future of the Eagle River and Sanitation District sewer treatment plant • Developer Improvement Agreement • Review of the Major Subdivision • Review of proposed rezoning Ordinance No. 7, Series of 2011, the amendment to SDD No. 4, Cascade Village Ordinance No. 8, Series of 2011, and the Zoning Regulations amendment Ordinance No. 9, Series of 2011 V. STAFF RECOMMENDATION The Community Development Department recommends the Vail Town Council continue the public hearing on the request for the Major Subdivision, Ordinance No. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the August 2, 2011 public hearing. Town of Vail Page 12 7/19/2011 9 -1 -12 00V I PED FP O I P n TO L* Ipp a o"o a► i / • vo TRANSIT CENTER ENIRANCE L ®/♦ PROPOSE UFRONTAGE ROAD BRIDGE CLIMBING WALL TOWER Q+ OTFI PIMA �r ♦j � • d3b . • l ';� PEDESTRIAN BRIDuL L • OIFL �. T) Aj - r I T own C July 19, 201 Id /� �. 7' -011 K for Future Discuss ion • Wrap -up of Master Plan Amendments • Zoning • Major Subdivision • Other Apps (Core Area Parking and SDD Amendment) • Phasing • DIA z Today • Follow up from the questions we heard at the July 5, 2011 Town Council hearing 3 0 or Glen L on ffii e Btidding m pact to T ®V stream tract Understanding the site's relationship to Gore Creek 31D model to look at heights r x 'et r 1 r 4 Relationship to Gore Creep Stream Setback Property Line l / r ��..� -- . • ^ ,� _ �� — � \_� � ire, _ i 1 f 5 Relationship to Gore Creep F � 6 �` � � .:•� �• % � o af t . 1..i - . �- 's V k F I -1i 0 Y � VAIL. FA ,fl, � f.nNUJS •:� .:w �k �F d TC , f NSilr :. "10 UON:NI I - 41P a Nk IO UFROHTAVF 00A) AU FJNr.,e CLIMBING WALL TOWLN f + ` I[ITFI 01AIA , dEb 1 PEDF STRIAN BRIOCE — , IILba NI IAL UARAGP ; , L1tiL .— � PARxaNti 1 ' �� s •' -i 1UAtllh w !. 1 Al l HL fi UL AI'�Ih � �" 1 SFN'JII I 2ETT 1 1 �� L IIAIA ■� yP � M1 t 4 SNOW - - I.1 y � _ r L B W Pi 7. SIORA13(= i _ k • "'. FRt AfM1: N,i - y I ' • 4k C3 Y, Pi ANT fil P €P PATr1 Y - a 1 ,6' ' ,••. 1 �,` S i �� ra lk • 1 Y s v } j � h R i ' f r y � � � ti � • � �i1,l - >.- 1, n i 1 10 46 s r p • y ..�•.� r .y ac � � � / / . - ! S Y �'� .. _,. fie• ' ��ye�, _ �/�� / a e A 1' i — f _ . e �L- 7 !M flit ! #� s t7 ANk 12 How are average heights calculated in Lio o n s h ead 70 A Ah , • . • AAAAMMMIL Calculation of Average Maxintunt Height The intent of implementing an Average Maximum Height for buildings is to create movement and variety in the ridgelines and roof forms in Lionshead. Toward that end, the Average Maximum Height of a building shall be calculated based upon the linear footage of ridgeline along primary roof forms. Any amount of primary roof form ridgelme that exceeds 71 ft. must be offset by at least an equal amount of primary roof form ridgeline falling below 71 ft., with the distance below 71 ft. equivalent to or greater than the distance exceeding 71 ft. The average calculation shall be based on the aggregate linear footage of primary roof forms across an entire structure, not separate individual roof forms (see Figure 8 -15c) Average Hovintunt Height Calculation Average Maximum Height = [ Primary Ridge Length (A) X Average Height of Ridge (A)] + [Primary Ridge Length (B) X Average Height of Ridge (B)] +[Primary Ridge Length (C) X Average Height of Ridge (C)] +[...] [Primary Ridge Length (A) + Primary Ridge Length (B) + primary Ridge Length (C) + ( ...... )] r - r- 1 �. - (' f /�.� v A r Figure 8 -l.ia - Building Perspective f i� 7/19/2011 N ! z 1 1 r ,v N 1 1 ! I > ` 1 / Eeavmr , C X He ia'rr l•= _ v Figure 8 -15b - Roof Plan r Z Z f 7/19/2011 lit • ILI &-mn PpixtApy — 2 r- - OCTA - SPFCMAL PL • Pi ON. - OZL'MM) ftLVAIIY 4 ELEboar, RM.Q& L9/#37)4 13 A t ta V aL INMV-LAM, 06 Ass—u u Rim.t lbumi Rowl. "I' mall IV 411 %' "m ♦it♦N"' """ Figure S-15c - Sehentalic BuildingSectiom 7/19/2011 Site ect i o n s C ion C� m _. - _ --- - -- _ -_ - �- - - - - - - w - r 0 r7 20 N W cROPOwO ROW. MOTH FOR FRONTAGE ROAD rn Q IQ? `ASEUEAT I '" 'J B' IV 17 D' 8' tY �' 10' 3' 1V ]' l' d DKE LANE LANE Q rrux Z p - O LANE h W ENHJTURE W� DFAINGING OF c L - -- - EXISTING GROUND w I.. r M` t — — S" -.PL _ TRANSIT C Section C - C Scale 1"=20'-O" PROPOSED FlN's" GRADE w ly - -J•!�� J _ � — J J r Sec - Section A-A - T _____ - - - -- A!I Vat v - +Zf PARKINI ll$ Sactlon A•A Section Scale t " =20' -0'• Scale 1 "= 20' -0" Frontage Rd GLOB Gore Creek vv-, s RES. RES. EHU RES. RES. EHU RES. I RES. FRONTAGE ROAD PARKING ENTRY RAMP RES. EHU RES. PARKING LEVEL 1 PARKING LEVEL 2 GORE CREEK RESIDENTIAL PARKING ES. MIXED USE PARKING KEY PLAN A SECTION THROUGH W -1 & W -3 LOOKING EAST A� t o v e Frontage Rd L@RTAoN CFEEKSIO ' Gore Creek W -z RES. RES. RES. RES. -3 RES. RES. RES. RES. RES. FRONTAGE r20A.D RES. RE �aa. PnaKSaasc RES.AMENITY EHU RES. PARKING LEVEL I PARKING LEVEL 2 PARKING LEVEL 3 RESIDENTIAL PARKING ES. MIXED USE PARKING MIXED USE PARKING GORE CREEK B SECTION THROUGH W -2 & W -3 LOOKING EAST Frontage Rd Forest Rd E -5 E -5 RES- RES. RES. RES. RES. RES. RES. RES. RES. RES. csT RMS. csr arras OFFICE RES. csi ar,�s. csi aMs RES. RES. RES. FRONTAGE RD. TRANSIT CENTER ES. RES. S FOREST RD. P -1 MIXED USE PKG P -2 MIXED USE PKG P -3 MIXED USE & RESID. PKG P-4 MIXED USE PKG F SECTION THROUGH EAST SIDE RESIDENTIAL KEY PLAN E F 1t View Corridors Existing LHRMP 4.3. 1.1 View Corridors Creating and establishing view corridors is an effective way to link the urban core of Lionshead visually to the natural environment of Gore Creek and the mountain.The master plan is recommending the creation of several dedicated public view corridors. In addition, all private development and redevelopment should endeavor to create visual connections from and through their properties. View corridors do not have to be expansive to be effective. In many cases, a slender but well targeted view corridor can be just as effective as a broad view. Nor do visual connections have to be continuous; they can reoccur, providing intermittent views from different angles. 24 Pg. 4 -3 Existing LHRMP 4.4 PublicView Corridors On May 20, 1997, recognizing the importance of visual connections, the Vail Town Council approved the use of the existing Town of Vail view corridor ordinance to designate the first protected public view corridors in Lionshead. In order to qualify for protection under the Town's ordinance, a view corridor must meet the following criteria: a. Is the view critical to the identity, civic pride, and sense of place of Lionshead? A nice view is not sufficient. b. Is the view seen from a widely used, publicly accessible viewpoint.Views from private property cannot be recognized or protected by this ordinance. c. Is the view threatened? Is there a possibility that development on nearby property would block the view? It is critical to note that the following recommended public view corridors will create a development constraint that will work with all other applicable development and regulatory guidelines and standards.The suggested location and outline of any view corridor is not intended to create a "build -to" line for a vertical architectural edge that would not be allowed under other applicable guidelines and standards. 25 Pg. 4 -6 Proposed LHRMP • No changes to the existing language about view corridors • The only changes are the addition of 3 view corridors within EverVail 26 View Corri #6 Oki • This view corridor looks south to the proposed park area confluence of Red Sandstone Creek and Gore Creek and the lift line upVail Mountain. 27 View Corr #7 • This view corridor is seen from the Central Plaza, up the lift line of the EverVail gondola. This view is the defining view of EverVail, as it is in the center of the development, taken from a publicly accessible view point. The proposed gondola terminal is in the center of this view, and is integral to the view corridor. 28 View Corri #8 m* c, s • This view corridor is intended to provide a visual connection to Lionshead, and is seen from the pedestrian connection into Ever Vail from West Lionshead Circle.This view is framed by theVail Spa and Ritz Carlton Residences. 29 LEGEND: PEDESTRIAN ONLY MULTIUSE PATH�� o LT I c/ LEGEND: © PEDESTRIAN ONLY ,•• fi r'' ', MULTIUSE PATH r t R VAl; r , M . OWN_ -" y �S VA v ^� Landscapin � s, ..1 g �4� A- Survivability on top of structures a s EV compliance with landscaping requirements =y r_ Landscape area without Red -..1 Sandstone Creek corridor 32 L and scap e on tru ctu res Wit; z c N, r i l l '. . - a 4 �L 4V 1A L � • — T l Lq � F w•4 — 33 Landscape Examples 34 C omp arabl e W , 0, t � r _. 1; Z � � _ i!'- �l ;i:r Sri �.'•`iry - -- � ; 35 Landscape Examples I y HIM 36 C omp arabl e �w h 4 s r Y I i Q . A-4 Rp } Il i r � • � iR sr t t 37 L andscape E xampl es � f 38 C omparable low q i - _y i — — � ` °' t fN • � "1' 4 �.... - —.gin � � '.�#— .IIII i7 7 39 Definition from Town Code • LANDSCAPING: Natural or significant rock outcroppings, native vegetation, planted areas and plant materials, including trees, shrubs, lawns, flowerbeds and ground cover, shall be deemed landscaping together with the core development such as walks, decks, patios, terraces, water features, and like features not occupying more than twenty percent (20%) of the landscaped area. 40 I {/ Landscape 1 / N ROUND AR:II: t 1 � PpPO PC's Total Softscape is 24% l 1 �O ` r TSa O pNS ^Oga/ - FE+ TRANIII GE N ILR- 5 ENiRANI:t / PRO USE FRONIAOE O , /� / RcIa118RIDGE 9' `' - -IV S I • CLIMBING WALL TOWER '� ' • • • I PEDESTRIAN 9RIDf:E RESIDEN IIAl 6ARA6f I' FNTRA'F �' pANAVE ENIRV J KINGENIHA'. • T ota l • • • MOR 1 A/ S ROPOSED SNOW ` �`; ,+ - • I �:. w, i _ T r ® - - -�� - PFD iBIK( • E -I 1 PATH C R equirement • •s: �(`�� J � � ��.. i� M tii 1 J J _ _J A . �- �� • :� �-J ,..� a �I�'� `y � `� J J Red Sandstone Creel< E P 0 ! `\�� NOCy1 YtB �� // • m Tt0 ! i r TO TRANSII GE N ILR ENIHANCE / ` / �� • PROP USED FRON IA ©E i • • RilaU BRIDGE ' CLIMBING WALL TOWEfl OT • dl AlA T PEDESTRIAN BRIOT:C - E RESIOf NIIAI. GARAGE fNTRAN!'F • • • � • � • • Use— /" • DEMA0 • .KING ENtHA\ .t �� .'. lo m%, J -- AE� n . • �; kEGULATOR ^` - - -� • O — % • GERVI %F r` _ E� CNTRANCEj ✓�b ypy .'NI HAi. IL SIDE AROPOSED SNOW _S 0 a ✓ :l Q�� /' _ SIO � RAGE / ) TO 1RV _ / • f RIYSN •' \'�. _ 7RFATMf NT • �• 41 ' NO _ '� ANT Ohm c PATH 4 � .3y x �\ 11 � r s -� _ � y ter /� 1 rl - { • ��- _ GA�� ; J Jf�J r lu All plans and programming are proposed, remain subject to governmental approvals (which have not yet been obtained) and no representations are made about the accuracy of any information for the final project. Any reference to size or square footage is approximate. Views are not guaranteed. All information presented in this notebook is proposed and all elements are subject to change or elimination without notice. The project is working towards LEED -ND certification and no representations are made regarding the final certification which will not be determined until the project is complete. The EverVailTM project is being developed by Ever Vail, LLC an affiliate of Vail Resorts Development Company. Designated trademarks are the property of Vail Trademarks, Inc.© 2010Vail Resorts Development Company. 43