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2011-09-06 Agenda and Support Documentation Town Council Work Session
VAIL TOWN COUNCIL WORK SESSION AGENDA TOM OF V ML' VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:30 P.M., SEPTEMBER 6, 2011 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM /TOPIC: Site Visits: 1) Lionshead Welcome Center and 2) East Lionshead Circle Plaza (30 min.) PRESENTER(S): Tom Kassmel 2. ITEM /TOPIC: VLMD Meeting - SEPARATE MEETING 2012 Operating Plan and Budget (30 min. ) PRESENTER(S): Kelli McDonald, John Dawsey and Adam Sutner 3. ITEM /TOPIC: DRB /PEC Update (15 Min.) PRESENTER(S): Warren Campbell 4. ITEM /TOPIC: Information Update and Attachments: 1) June 2011 Same Store All Store Sales Report; 2) July Sales Tax Report (15 min.) PRESENTER(S): Misc. 5. ITEM /TOPIC: Matters from Mayor and Council (15 min.) 6 ' ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Comcast compliance; 2) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Timber Ridge redevelopment; 3) C.R.S. §24- 6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Town lease agreements; 4) C.R.S. §24- 6- 402(4)(b) - to receive legal advice on specific legal questions, Regarding: Upcoming election. (90 min.) 9/6/2011 PRESENTER(S): Matt Mire 7. ITEM /TOPIC: Adjournment (4:00 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 20, 2011 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Sept. 20, 2011 meetings: Town Manager Report: US Pro Cycling Recap /Review; Divas Half Marathon recap Comcast - 30 min. - Ron /Matt - Evening Summer and Winter Parking Policy Discussion - Greg - 45 min. - Evening Council discussion of 5 -yr Capital & RETT plans - Kathleen - 60 min. - WS Council Review of 2011 Budget - 1st draft - Kathleen - 60 min. - WS Executive Session - Personnel Matters /Century Link/Ever Vail DIA - 60 min. - Matt Century Link Crown /Castle Update - Ron /Matt - 30 min. ES Historic /Landmark Preservation discussion - George -WS - 30 min. Vail Library Bid award - Greg /Todd 0./Pam - 30 min. - Sept. 20 - Evening Ever Vail - DIA and questions - George - Sept. 20 - 60 min. - Evening Other Dates TBD: Ski Storage - 30 min - Rachel - Evening - 10/4 Peer Resort Sharing Discussion - Staff /Council - 45 min.- Oct. 4 First reading of 2012 Budget Ordinance - Kathleen - 20 min. - Evening - Oct. 4 Election Judge Appointment - Lorelei /Pam - 5 min. - Oct. 4 VLMD Budget Resolution - Kathleen - 15 min. - Oct. 18 Second Reading of 2012 Budget Ordinance - Kathleen - 10 min. - Evening - Oct. 18 VRA - separate meeting - Budget Resolution - Kathleen - 30 min. - Oct. 18 Swearing of of new Town Council members and appointment of new Mayor -WS -11/15 First Reading of Mill Levy certification ordinance - Kathleen - 30 min. - Evening - 11/15 Second Reading of Mill Levy certification ordinance - Kathleen - 10 min. - Evening - Dec. 6 First Reading of Supplemental #3 - Kathleen - 30 min. - Evening - Dec. 6 Second Reading of Supplemental #3 - Kathleen - 10 min. - Evening - Dec. 20 Recognition of Mike Kloser - Mark Miller - Evening - TBD - 10 min. Lunch with Town Council and Staff - Stan - 60 min. - TBD Strategic Parking Plan - Greg Hall - 60 min. - TBD Comcast Discussion - Ron Braden /Matt Mire 60 min. - TBD NWCCOG Brief Discussion from Pam Caskie, Ex. Dir. - 10 min. or TBD 9/6/2011 Mutual Aid Agreement - Mark Miller - Consent Agenda - TBD 9/6/2011 TOWN OF V ili VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 6, 2011 ITEM /TOPIC: Site Visits: 1) Lionshead Welcome Center and 2) East Lionshead Circle Plaza PRESENTER(S): Tom Kassmel 9/6/2011 TOW& OF . 1� �l VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 6, 2011 ITEM /TOPIC: VLMD Meeting - SEPARATE MEETING 2012 Operating Plan and Budget PRESENTER(S): Kelli McDonald, John Dawsey and Adam Sutner ATTACHMENTS: VLMD 090611 AGENDA 2012 Operating Plan & Budget 9/6/2011 VAIL LOCAL MARKETING DISTRICT VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 AGENDA 1:00 P.M., TUESDAY, SEPTEMBER 6, 2011 NOTE: Times of items are approximate, subject to change and cannot be relied upon to determine at what time Commissioners will consider an item. ITEM /TOPIC: Draft 2012 Vail Local Marketing District (VLMD) Operating Plan and Budget (30 min.) Presenters: John Dawsey and Adam Sutner, Vail Local Marketing District Advisory Council (VLMDAC) The VLMDAC requests the VLMD listen to the presentation, ask questions and provide direction for the 2012 Operating Plan and Budget. Staff will return October 18 with a resolution for approval for VLMD expenditures in 2012. The mission of the Vail Local Marketing District is to market and promote Vail to attract overnight destination guests primarily during the May — October time frame, creating economic vitality by increasing both the visitor base and sales tax revenues. Results to date (May — July 31, 2011) show an increase in event attendance, lodging occupancy and sales tax collected over the summer of 2010 and compared to the other mountain resorts measured. The marketing objectives outlined in the VLMD marketing plan are: • Maintain /build brand strength — continue to build long term brand awareness that drives short term sales and position Vail as a world - class, year -round destination brand • Solidify growth gains from FY11 o Increase volume — optimize mix o Invigorate key destination markets o Solidify Mexico • Improve /maintain guest satisfaction scores • Improve summer position to the industry leader in digital presence • Introduce concept of Vail's 50 Anniversary The budgetary changes reflect the goal of shifting dollars to attract more overnight destination guests through additional outreach and programs in 2012. ATTACHMENTS: VLMD 2012 Draft Operating Plan Memo VLMD Draft Operating Budget VLMD 2012 Strategic Plan VLMD Budget Pie Charts 9/6/2011 2 -1 -1 ( 17 , TOWN OF VAIL Memorandum TO: Vail Local Marketing District FROM: Vail Local Marketing District Advisory Council DATE: September 6, 2011 SUBJECT: 2012 Operating Plan and Budget I. SUMMARY A first look at the 2012 Vail Local Marketing District (VLMD) Operating Plan and Budget. II. BACKGROUND The mission of the Vail Local Marketing District is to market and promote Vail to attract overnight destination guests primarily during the May — October time frame, creating economic vitality by increasing both the visitor base and sales tax revenues. Results to date (May — July 31, 2011) show an increase in event attendance, lodging occupancy and sales tax collected over the summer of 2010 and compared to other mountain resorts measured. The marketing objectives outlined in the VLMD marketing plan are: • Maintain /build brand strength — continue to build long term brand awareness that drives short term sales and position Vail as a world - class, year -round destination brand • Solidify growth gains from FY11 o Increase volume — optimize mix o Invigorate key destination markets o Solidify Mexico • Improve /maintain guest satisfaction scores • Improve summer position to the industry leader in digital presence • Introduce concept of Vail's 50 Anniversary III. BUDGET DETAIL Revenue from lodging tax collection is estimated at $2,000,000 for 2012. The assumptions used for this projection are consistent with the town's expected tax revenue for 2011. Regarding expenditures for 2012, the attached budget proposal includes $2,166,225 for 2012 programs, with $100,000 allocated for the USA Pro Cycling Challenge, as directed by Council in 2011 also. The ending fund balance currently present for 2012 of $691,788 is 35% of annual revenues. (Council's directive is a minimum fund balance of 25 %). The following shifts were made from the 2011 budget to the 2012 budget to address recent successes and international opportunities: 9/6/2011 2 -2 -1 • Destination budget increased by 16% to $515,000 for a greater international effort and key destination markets presence, specifically increasing promotions in Latin American countries. • Professional fees reduced 20% for a total savings of $80,000. • Front Range budget stayed in tact to maintain presence and share of voice. Efforts will focus more on tactical offers built around lodging and events to drive overnight stays. • Groups and Meetings budget increased 24% to focus on recruiting additional participatory sports groups and programs which create economic vitality and overnight visitation. • PR budget decreased 24% but will continue to maintain a prominent presence regionally, nationally and internationally, with a savings of $24,000. • Photo /video budget decreased by $48,000 since new assets were added in 2011. • Research budget increased by $25,425 to include a brand study in summer, piggybacking on winter study • Web site budget decreased 40% to reflect updates only since the new site platform migration was complete in 2011, for a savings of $20,000 • Branding budget increased 66% to enhance the brand platform and assets for an additional $30,000. • Council directed $100,000 to be allocated to the USA Pro Cycling Challenge in 2011 and the same amount is included in 2012. • Another $100,000 is allocated for marketing new iconic events to be recruited by the VLMDAC. The budgetary changes reflect the goal of shifting dollars to attract more overnight destination guests through additional outreach and programs in 2012. IV. ACTION REQUESTED OF VLMD The VLMDAC requests the VLMD listen to the presentation, ask questions and provide direction for the 2012 Operating Plan and Budget. Staff will return October 18 with a resolution for approval for VLMD expenditures in 2012. ATTACHMENTS VLMD Draft 2012 Operating Budget VLMD 2012 Presentation VLMD 2011 & 2012 Pie Charts Town of Vail Page 2 9/6/2011 2 -2 -2 Vail Local Marketing District Draft 2012 Operating Plan 2010 2011 2011 2012 Actual Budget Forecast Proposed Income 310 - Lodging Tax 1,954,713 1,745,000 2,000,000 2,000,000 399 - Interest Income 1,084 1,200 1,200 1,200 Total Income 1,955,797 1,746,200 2,001,200 2,001,200 Expense 6301 - Destination 180,008 445,650 398,000 515,000 6302 - Front Range 256,947 347,000 342,000 356,000 6303 . Groups and Meetings 274,482 330,000 330,000 410,000 6304 . Public Relations Expenses 100,300 101,300 87,000 77,000 6306 - Photography 167,850 108,000 108,000 60,000 6307 . Research 43,500 45,800 45,800 71,225 6308 . Web Site 75,000 50,000 50,000 30,000 6310 • Admin Miscellaneous 6,430 7,500 7,500 7,500 6315 . Email Marketing 20,545 24,500 24,500 24,500 6320 . Branding 95,000 45,000 45,000 75,000 6400 . Contingency - - 29,450 25,000 7000 . Professional Fees 7001 - Legal and Accounting 20,000 20,000 20,000 20,000 7003 . Advertising Agent Fees 55,000 50,000 50,000 50,000 7007 . Marketing Coordination- VVP/TOV 125,000 125,000 125,000 125,000 7008 . PR - Professional Fees 100,000 100,000 90,000 90,000 7010 . Strategic Advisory Fees 20,000 20,000 20,000 - 7011 • Partnership Fees 7015 . Ft Range Promotion Fees 50,000 40,000 40,000 30,000 7016 . Strategic Alliance Fees & Trvl 42,500 40,000 87,500 - Total 7011 • Partnership Fees 92,500 80,000 127,500 30,000 7013 . Concierge Program 40,800 - - - Total 7000 . Professional Fees 453,300 395,000 432,500 315,000 9000 . Special Event Funding - 9000.01 . Pro - Cycling Challenge 100,000 100,000 100,000 9000.02 . New Iconic Event Marketing 100,000 Total 9000 . Special Events - 100,000 100,000 200,000 Total Expense 1,673,363 1,999,750 1,999,750 2,166,225 Net Income 282,434 (253,550) 1,450 (165,025) Beginning Fund Balance 572,929 855,363 855,363 856,813 Ending Fund Balance 855,363 601,813 856,813 691,788 %age Fund Balance (25% required) 44% 34% 43% 35% 9/6/2011 2 -2 -3 9/6/2011 2 -2 -4 VLMD MISSION STATEMENT The mission of the Vail Local Marketing District (VLMD) is to market and promote Vail to attract overnight guests primarily during the May — October time frame, creating economic vitality by increasing both the visitor base and sales tax revenues 9/6/2011 Like nothing on earth: 2011 KEY BRAND SUCCESSES • Maintained our year -round brand positioning • Communicated a single brand benefit, Vail Like Nothing on Earth. • Maintained a brand leadership position and tonality • Continued outperforming industry • Built a platform centered on world -class events • Executed successful brand tactics in the marketplace • Introduced Vail Summer to the Mexico market (press, wholesalers and key influencers) • Developed a platform leading up to 50t" Anniversary 9/6/2011 2 -2 -6 Like nothing on earth: 2011 KEY RESULTS TO -DATE: OCCUPANCY (as reported by MTRIP) 2010 OTB* Actual May June July August September October 39% 21% 9% (12%) (41%) (51%) (47 %) (37 %) (25 %) 2011 On- the - books* May June July August September 19% October 6% 13% (Actual) 44% (Actual) 59% (Actual) 38% *On- the -books as of 7/30/11 (2010 OTB reflects 7/30/10) 9/6/2011 Like nothing on earth: 2011 RESULTS TO DATE: SALES TAX Actual 2010 May $421,972 June $873,807 July $1,228,767 2011 RESULTS TO DATE: LODGING TAX Actual 2010 May $42,999 June $175,723 Actual 2011 May $446,440 ( +5.8 %) June $889,722 (+1.8%) July $1,473,143 ( +20 %) Actual 2011 May $54,316 ( +26.3 %) June 207,412 ( +18.2 %) 9/6/2011 Like nothing on earth 2011 KEY RESULTS TOPLINE Event attendance and parking counts up vs. 2010 Group Sales vs. 2010 (as of July 31, 2011) Room nights are up 9% from same time last year Vail.com Total visits up 52% vs. 2010 Unique visits up 60% vs. 2010 Online conversions up 45% vs. 2010 9/6/2011 Like nothing on earth: 2011 KEY RESULTS TOPLINE • Public Relations • No. of Placements: 498 • Impressions: 1,254,111,286 • Publicity value: $1.5 million • Mexico PR & Sales Efforts • Summer Mexico Mission - May 8 -14 • Media Visits • 6/10; 7/6 -10; 8/12 -16; 8/27 -30 9/6/2011 Like nothing on earth. CONSUMER & TRAVEL TRENDS • Value driven behavior continues to prevail • Controlling pricing power remains a challenge even though we are seeing both occupancy and rate increases • Consumers are beginning to spend more on F &B /discretionary spending • Close -in booking trends continue but not as significant • Consumers continue to shop around, price compare, and finally booking direct 9/6/2011 2 -2 -11 Like nothing on earth: SUMMER 2012 - WHAT'S NEW New Restaurants • Matsuhisa • Elways • Mid - mountain Restaurant New Solaris Retail New Events /World Class Event Platform • TEVA Winter Mountain Games • New Summer Event(s) TBD • 50th Anniversary Launch • Road to 2015's LionsHead Welcome Center LionsHead Transit Center 9/6/2011 2 -2- 12 POSITIONING 9/6/2011 2 -2 -13 Like nothing on earth. VAIL BRAND POSITIONING - FULLY INTEGRATED YEAR -ROUND BRAND Winter For passionate and dedicated skiers, Vail Mountain is the preferred ski resort for whom skiing represents an elemental expression of personal achievement or personal challenge, whether it's the singularity of man against nature, or the Esprit d' Corps of belonging to an elite club Because of mother nature's generosity in snow and terrain, coupled with the vision inherent in the spirit of Vail's founders and the modern day commitment to excellence in all aspects of operation, Vail can credibly lay claim to being an experience like nothing on earth. Vail Like nothing on earth Summer For passionate mountain travelers and outdoor adventurers, Vail in summer is the preferred destination for those to whom the mountains represent an elemental expression of physical, emotional and cultural vitality. Because of mother nature's generosity, coupled with the unique passion inherent in the spirit of Vail's founders and the modern day community commitment to excellence in all aspects, Vail can credibly lay claim to being an experience like nothing on earth. Vail Like nothing on earth 9/6/2011 2 -2 -14 Like nothing on earth: WHAT DOES VAIL STAND FOR World -class culture and environment Spirit of adventure and challenge High -end service experience Heritage and "Spirit of Vail" For participants, not spectators Sky blue and expansive white Natural and authentic 9/6/2011 2 -2 -15 Like nothing on earth. 2012 SUMMER MARKETING OBJECTIVES 1. Maintain /build brand strength — continue to build long term brand awareness that drives short term sales and position Vail as a world - class, year -round destination brand 2. Solidify growth gains from FYI 1 • Increase volume — optimize mix • Invigorate key destination markets • Solidify Mexico 3. Improve /maintain guest satisfaction scores 4. Improve summer position to the industry leader in digital presence 5. Introduce concept of Vail's 50th Anniversary 9/6/2011 2 -2 -16 Like nothing on earth: 9/6/2011 2 -2 -17 Like nothing ©n earth. SUMMER 2012 STRATEGIES Support a world -class infrastructure enabling the physical, emotional and cultural pursuits of guest passions Improve % of Destination and Mexico guests while retaining Front Range guests • Align with non -stop summer flights into Eagle • Drive Mexico Growth Focus on leveraging powerful brand awareness • Increase conversion - reason to choose Vail, stay longer, repeat visitation • Promote value message — But never "on sale" • Strengthening the brand • Product offerings /proof points 9/6/2011 2 -2 -18 Like nothing on earth: SUMMER 2012 STRATEGIES Maximize high traffic periods, optimize off peak periods • Groups, events, programs Continue pulsing strategy by making Vail top of mind • Right person, Right offer, Right time Promote world -class event platform Continue to leverage the loyal customer database Continuous improvement of service initiatives Continue to develop Vail's brand platform in non - traditional and emerging sectors • Video development & distribution, social media development Introduce Vail's 50th Anniversar 9/6/2011 2 -2 -19 Like nothing on earth: 2011 VLMD BUDGET: $1,999,750 2012 VLMD BUDGET: $2,166,225 9/6/2011 2 -2 -20 1% 5% $24,500 $100,000 $45,00 $ 7,500 3% J $ 50,000 5° I $108 000 596 2% $101,300 $45,800 • Destination • Front Range • Groups anri Meetings. • Pub Relations • Photography/Video • Research • Web 7i Le • Admin Mi5c • Email Marketing • Branding • Professional! Fees Event Funding 4% $75,000 1% $24,500 095 $7,500 1�6 $.30,000 / 3 $60,000 3% / 4% $71,225 $77,000 1% $25,000 • Destination • Front Range ■ Groups and Meetings • Pu blic Relations • Ph otographyrYideo • Research ▪ Weh ■ Admin Misc Emall Marketing • Branding • Professional Fees Event Funding Cnntingen(y THANK YOU! 9/6/2011 2 -2 -21 Like nothing on earth: 2011 VLMD BUDGET: $1,999,750 5% $100,000 2% • Destination $45,000 • Front Range 23% 20% $445,650 Groups and Meetings $395,000 • Public Relations 1% r Photography /Video $24,500 Research 0/ • Web site 17% ■ Admin Misc $7,500 $347,000 3 %J" • Email Marketing $50,000 / • Branding 5% 17% • Professional Fees $10 ,000 / $330,000 Event Funding 2% 5 %- $45,800 $101,300 2012 VLMD BUDGET: $2,166,225 I 1% $25,000 • Destination 9% • Front Range $200,000 24/ • Groups and Meetings $515,000 • Public Relations 15% • Photography /Video $315,000 4% • Research $75,000 • Web site 1% 16% ■ Admin Misc $24,500 $356,000 e Email Marketing 1% $30,00 I • Branding 0 3 % J 19/ • Professional Fees 0� $71,22 $7,500 I $410,000 Event Funding 3% 4% Contingency $60,000 $77,000 9/6/2011 2 -2 -22 TOW& OF . 1� �l VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 6, 2011 ITEM /TOPIC: DRB /PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: August 17, 2011 DRB Meeting Results August 22, 2011 PEC Meeting Results 9/6/2011 TOWN OF VAIL DESIGN REVIEW BOARD AGENDA PUBLIC MEETING August 17, 2011 Council Chambers 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Rollie Kjesbo Pete Dunning Brian Gillette Libby Maio PROJECT ORIENTATION 1:OOpm SITE VISITS 1. Louthan Residence — 4966 Juniper Lane 2. The Wren — 500 South Frontage Road 3. Galatyn Lodge — 384 Gore Creek Drive 4. Village Center Condominiums — 122 East Meadow Drive 5. Candela Residence — 174 Gore Creek Drive 6. Vail Dermatology — 186 Gore Creek Drive 7. Snow Fox — 1030 Lions Ridge Loop MAIN AGENDA 3:OOpm 1. Galatyn Lodge DRB110333 / 10 minutes Rachel Final review of a minor exterior alteration (landscaping) 384 Gore Creek Drive /Lot K, Block 5A, Vail Village Filing 5 Applicant: Galatyn Lodge ACTION: Denied MOTION: DuBois SECOND: Maio VOTE: 4-0-0 2. Vail Dermatology DRB110335 / 20 min Rachel Final review of a minor exterior alteration (facade) 186 Gore Creek Drive, Unit 154(Lodge at Vail) /Lots A -C, Block 5C, Vail Village Filing 1 Applicant: Vail Dermatology, represented by Leah Mayer ACTION: Denial (motion to approve failed due to a split vote) MOTION: DuBois SECOND: Gillette VOTE: 2 -2 -0 ACTION: Tabled to September 7, 2011 MOTION: DuBois SECOND: Gillette VOTE: 4 -0 -0 3. Golden Bear DRB110334/ 10 minutes Rachel Final review of changes to approved plans (awning) 183 Gore Creek Drive /Lot A, Block 5B, Vail Village Filing 1 Applicant: Sitzmark at Vail Inc, represented by Mark Donaldson ACTION: Approved MOTION: Maio SECOND: DuBois VOTE: 4 -0 -0 Page 1 9/6/2011 3 -1 -1 4. Lion Square Lodge East DRB110297 / 15 minutes Bill Conceptual review of an addition (elevators, stairs) 660 West Lionshead Place /Lot 1, Vail Lionshead Filing 1, 1S Addition Applicant: Lion Square Lodge Home Owners Association, represented by Bill Anderson ACTION: Tabled to September 7, 2011 MOTION: DuBois SECOND: Gillette VOTE: 4 -0 -0 5. Lion Square Lodge South DRB110298 / 15 minutes Bill Conceptual review of an addition (elevator, stairs) 660 West Lionshead Place /Lot 1, Vail Lionshead Filing 1, 1S Addition Applicant: Lion Square Lodge Home Owners Association, represented by Bill Anderson ACTION: Tabled to September 7, 2011 MOTION: DuBois SECOND: Gillette VOTE: 4 -0 -0 6. Village Center Condominiums DRB110343 / 10 minutes Rachel Final review of a minor exterior alteration (re -roof) 122 East Meadow Drive /Lot K, Block 5E, Vail Village Filing 1 Applicant: Village Center Association, represented by Turner Morris ACTION: Approved with condition(s) MOTION: DuBois SECOND: Gillette VOTE: 4 -0 -0 CONDITION(S): 1. The applicant shall install a dark gray EPDM roofing material with reinstallation of existing pea gravel ballast prior to requesting final planning inspections. Design Review Board member Libby Maio departed. 7. Snow Fox Condominiums DRB110337 / 15 minutes Bill Final review of a minor exterior alteration (landscaping) 1030 Lions Ridge Loop /Part of Lot B2, Block B, Lion's Ridge Filing 1 Applicant: Snow Fox Condominium Association, represented by Laura O'Connor ACTION: Denied MOTION: DuBois SECOND: Gillette VOTE: 3 -0 -0 8. Louthan Residence DRB110342 / 10 minutes Bill Conceptual review of a new covered patio 4966 Juniper Lane /Lot 8, Block 5, Bighorn Subdivision 5 th Addition Applicant: Bob Louthan, represented by Duane Piper ACTION: Conceptual review, no vote 9. Candela Residence DRB110344 / 10 minutes Rachel Conceptual review of a minor exterior alteration (windows, door) 174 Gore Creek Drive Unit 533 (Lodge at Vail) /Lots A -C, Block 5C, Vail Village Filing 1 Applicant: Chris Candela, represented by Millie Aldrich ACTION: Conceptual review, no vote 10. The Wren DRB110307 / 15 minutes Bill Final review of a minor exterior alteration (guard rails, stairs) 500 South Frontage Road /Unplatted Applicant: The Wren at Vail, represented by Nedbo Construction ACTION: Approved with conditions MOTION: Gillette SECOND: DuBois VOTE: 3 -0 -0 CONDITION(S): 1. When replacing the existing stair, the applicant shall install concrete that has a textured and painted face to match the existing building stucco. Page 2 9/6/2011 3 -1 -2 2. The applicant shall install guard rails that match the design of the existing pool barriers, but are no more than 42 inches in height. STAFF APPROVALS Kazarian Residence DRB110240 Rachel Final review of residential addition (bedroom) 1655 Aspen Ridge Road Unit B /Lot 5, Block 4, Lion's Ridge Filing 3 Applicant: Nancy A. Kazarian, represented by Todd Horn Peterson Residence DRB110253 Rachel Final review of changes to approved plans (landscape lighting) 1687 Buffehr Creek Road /Lot 2, Eleni Zneimer Subdivision Applicant: Mark Peterson, represented by Kathy Aalto Axelrod Residence DRB110260 Bill Final review of an addition (family room, bedroom) 1977 Circle Drive /Lot 25, Buffehr Creek Subdivision Applicant: Arthur & Judith Axelrod, represented by Peel /Langenwalter Architects Shue Residence DRB110266 Bill Final review of changes to approved plans (sky light) 4770 Bighorn Road (Vail Racquet Club) /Unplatted Applicant: Robert and Mary Shue, represented by No Bull Remodeling Meyer Residence DRB110272 Rachel Final review of a minor exterior alteration (door, light) 2733 Kinnikinnick Road Unit C4 /Meadow Creek Subdivision Applicant: Stephen & Diana Meyer, represented by TRD Architects Sullivan Residence DRB110280 Warren Final review of a change to approved plans (windows) 2645 Larkspur Lane /Lot 3, Block 2, Vail Intermountain Applicant: Sheila Sullivan, represented by Michael Roe Sterling Resources 11, LLC Residence DRB110281 Rachel Final review of changes to approved plans (deck) 2568 Arosa Drive /Lot 4, Block C, Vail Das Schone Filing 1 Applicant: Sterling Resources 11 LLC, represented by Betty Ann Maline Montaneros Condominiums DRB110283 Warren Final review of minor exterior alteration (reroof) 641 West Lionshead Circle /Lot 8, Block 1, Vail Lionshead Filing 3 Applicant: Montaneros Home Owner Association, represented by Tony Loff Town of Vail DRB110284 Warren Final review of minor exterior alteration (bury power lines) 75 South Frontage Road (Vail Golf Course) /Unplatted Applicant: Town of Vail, represented by Chad Salli Vorlaufer Condo Association DRB110286 Warren Final review of a minor exterior alteration (landscaping) 385 Gore Creek Drive /Lot 14 -1, Vail Village Filing 5 Applicant: Vorlaufer Condo Association, represented by Sally Hanlon Page 3 9/6/2011 3 -1 -3 Vail Clinic Inc. DRB110289 Warren Final review of minor exterior alteration (condenser) 181 West Meadow Drive /Lots E & F, Vail Village Filing 2 Applicant: Vail Valley Medical represented by Ryan Magill Vail Clinic Inc. DRB110290 Warren Final review of minor exterior alteration (painting) 181 West Meadow Drive /Lots E & F, Vail Village Filing 2 Applicant: Vail Valley Medical represented by Ryan Magill Colmar LLC DRB110293 Rachel Final review of a minor exterior alteration (lighting) 725 Forest Road Unit B /Lot 6, Block 2, Vail Village Filing 6 Applicant: Joan Maher Sturm Residence DRB110295 Rachel Final review of an addition (basement) 4552 Meadow Drive Unit 13 (Courtside Townhomes) /Unplatted Applicant: Leisa Sturm, represented by Studio Spinnato Carrie Fell DRB110300 Rachel Final review of a sign (window) 141 East Meadow Drive (Solaris) /Lot P, Block 5D, Vail Village Filing 1 Applicant: Carrie Fell Pacharan LLC Residence DRB110303 Rachel Final review of changes to approved plans (doors, windows, paint) 1169 Sandstone Drive /Lot 4, Block 1, Lion's Ridge Filing 4 Applicant: Pacharan LLC, represented by Reid Phillips Gordon Residence DRB110304 Bill Final review of a minor exterior alteration (re -roof) 4997 Main Gore Drive /Lot 1, Block 4, Bighorn Subdivision 5 th Addition Applicant: Brian & Sue Gordon, represented by Rich Brown Vanquish Vail 1 LLC (Holiday Inn) DRB110305 Warren Final review of a minor exterior alteration (windows) 2211 North Frontage Road West/Lot 1 through 3, Block A, Vail das Schone Filing 3 Applicant: Vanquish Vail 1 LLC, represented by Jason Yeash Vail Point Townhouses DRB110306 Bill Final review of a sign application (subdivision entrance) 1881 Lion's Ridge Loop /Lot 1, Block 3, Lion's Ridge Filing 3 Applicant: Vail Point Townhouses, represented by David Irwin Rohn Residence DRB110308 Warren Final review of a minor exterior alteration (landscaping) 1055 Homestake Circle /Lot 4, Block 1, Vail Village Filing 8 Applicant: Jorge Rohn, represented by Nedbo Construction Rohn Residence DRB110309 Warren Final review of a minor exterior alteration (landscaping) 1055 Homestake Circle /Lot 4, Block 1, Vail Village Filing 8 Applicant: Jorge Rohn, represented by Nedbo Construction Page 4 9/6/2011 3 -1 -4 Lodge at Lionshead 111 DRB110310 Rachel Final review of a sign application (building identification) 360 East Lionshead Circle /Lot 7, Block 1, Vail Lionshead Filing 1 and Lot 6, Block 1, Resubdivision of Lot 1 , Block 1, Vail Lionshead Filing 2 Applicant: Lodge at Lionshead Condo Association, represented by Jeff Bailey Cady Residence DRB110311 Rachel Final review of changes to approved plans (condenser) 100 East Meadow Drive (Village Plaza Condo) /Lot 0, Block 5D, Vail Village Filing 1 Applicant: Sara Cady, represented by Millie Aldrich Villa Cortina DRB110312 Warren Final review of a minor exterior alteration (paint) 22 West Meadow Drive /Lot H, Vail Village Filing 2 Applicant: Villa Cortina, represented by Paul Breitenwischer Summers Lodge DRB110313 Warren Final review of a minor exterior alteration (paint) 123 Willow Place /Lot 5, Block 6, Vail Village Filing 1 Applicant: Villa Cortina, represented by Paul Breitenwischer Riva Ridge Chalet North DRB110314 Warren Final review of a minor exterior alteration (paint) 133 Vail Road /Lot 6, Block 6, Vail Village Filing 1 Applicant: Villa Cortina, represented by Paul Breitenwischer Town of Vail DRB110315 Warren Final review of a minor exterior alteration (landscaping) 1783 Shasta Place (TOV Right -of- Way) /Unplatted Applicant: Holy Cross Energy, represented by Bill Huber Racquet Club DRB110316 Rachel Final review of a minor exterior alteration (deck) 4695 Racquet Club Drive / Unplatted Applicant: Vail Racquet Club HOA, represented by Steve Loftus Dominey Residence DRB110317 Warren Final review of a minor exterior alteration (vent) 900 Vail View Drive Unit C115 /Lot B6, Block B, Lion's Ridge Filing 1 Applicant: Maxene Dominey Miller Residence DRB110318 Warren Final review of a minor exterior alteration (deck) 695 Forest Road /Lot 5, Block 2, Vail Village Filing 6 Applicant: Millers Lionshead LLC, represented by John Krueger Vail Clinic DRB110319 Warren Final review of a minor exterior alteration (repaint) 108 South Frontage Road (US Bank) /Lot D2, Vail Village Filing 2 Applicant: Vail Clinic, represented by Ryan Magill Page 5 9/6/2011 3 -1 -5 Payne Residence DRB110324 Bill Final review of minor exterior alteration (roof repair) 1620 Buffehr Creek Road /Valley Condos Applicant: Linda Payne, represented by Scott Hardmeyer Hadley /Bennett Duplex DRB110325 Bill Final review of a minor exterior alteration (re -roof) 4419 Columbine Drive /Lot 4, Bighorn Subdivision Addition Applicant: William Benjamin Hadley, represented by Eddie Leiva Pine Ridge Town House HOA DRB110328 Warren Final review of changes to approved plans (landscaping) 2195/2199 Chamonix Lane /Lot 2, Vail Heights Applicant: Pine Ridge Town House HOA, represented by Dan McNeill Northwoods F -6 LLC DRB110330 Bill Final review of a minor exterior alteration (windows) 600 Vail Valley Drive Unit F -6 /Unplatted Applicant: Northwoods F -6 LLC, represented by Patrick Pinnell McKibben Residence DRB110332 Bill Final review of a minor exterior alteration (re- paint) 5095 Main Gore Drive /Lot 28, Vail Meadows Filing 1 Applicant: Frank McKibben Mueller Residence DRB110336 Bill Final review of changes to approved plans (windows) 1550 Matterhorn Circle /Matterhorn Village Applicant: Wolfgang Mueller Birchall Residence DRB110338 Tom Final review of minor exterior alteration (landscaping) 2945 Basingdale Blvd /Lot 17, Block 6, Vail Intermountain Applicant: Richard Birchall, represented by Mike Colapietro Rechter Residence DRB110339 Tom Final review of a minor exterior alteration (landscaping) 4917 Juniper Lane /Lot 5, Block 4, Bighorn Subdivision 5 Addition Applicant: Bonnie Rechter Baltz Residence DRB110340 Tom Final review of a minor exterior alteration (landscaping) 5147 Gore Circle ?lot 14, Block 3, Bighorn Subdivision 5 Addition Applicant: Marty Baltz Logan Family Trust B11 -0174 David Final review of a Minor Exterior Alteration (roof repair) 815 Potato Patch Drive /Lot 2, Block 1, Vail Potato Patch Applicant: Logan Family Trust, represented by Master Sealers, Inc. Elisabeth Cooper LLC B11 -0182 Shelley Final review of a minor exterior alteration (re -roof) 2038 Sunburst Drive /Lot 17 Vail Valley Filing 3 Applicant: Elisabeth Cooper, represented by Michael Schojer Specialty Roofing Page 6 9/6/2011 3 -1 -6 Mceachron Residence B11 -0183 Lynne Final review of a minor exterior alteration (re -roof) 2585 Davos Trail /Lot 24, Block B, Vail Ridge Applicant: Mary Jane Mceachron, represented by Plath Construction Vail PBK, LLC B11 -0191 David Final review of a minor exterior alteration (re -roof) 1704 Geneva Drive /Lot 19 -B, Matterhorn Village Subdivision Applicant: Vail PBK, LLC, represented by A.G. Roofing Company Buffehr Creek Vail LLC B11 -0207 David Final review of a minor exterior alteration (re -roof) 1706 Buffehr Creek Road /Lot 1, Lia Zniemer Subdivision Applicant: Buffehr Creek Vail LLC, represented by TNT Specialty Constructors Inc. Kleinman Residence B11 -0214 David Final review of a minor exterior alteration (re -roof) 2675 Kinnickinnick Road Unit 2 /Lot D, Stephens Subdivison Applicant: Robert & Madelaine Kleinman, represented by Plath Construction Faickney Residence B11 -0228 Shelley Final review of a minor exterior alteration (re -roof) 4346 Streamside Circle /Lot 4 Bighorn 4 th Addition Applicant: Robert F. Faickeny, represented by A.G. Roofing Company Bartlit Residence B11 -0231 Shelley /JR Final review of a minor exterior alteration (roof repair) 778 Potato Patch Drive /Lot 18, Block 1, Vail Potato Patch Applicant: Fred H. Bartlit, represented by Master Sealers, Inc. T & L Properties B11 -0232 Shelley Final review of a minor exterior alteration (re -roof) 556 West Forest Road /Lot 2, Block 1, Vail Village Filing 6 Applicant: T & L Properties, represented by Master Sealers, Inc. Musson Residence B11 -0233 Shelley Final review of a minor exterior alteration (re -roof) 2460 Bald Mountain Road /Lot 20, Block 2, Vail Village Filing 13 Applicant: Paul & Elisa Musson, represented by Horizon Roofing Inc. Hussman Residence B11 -0252 David Final review of a minor exterior alteration (re -roof) 327 Rockledge Road /Lot 17, Block 7, Vail Village Filing 1 Applicant: Hussman Family Trust, represented by Michael Boyd The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. Page 7 9/6/2011 3 -1 -7 PLANNING AND ENVIRONMENTAL COMMISSION August 22, 2011 1:OOpm TOWN OFVAIL TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Henry Pratt Luke Cartin Tyler Schniedman John Rediker Pam Hopkins 20 minutes 1. A request for the review of a conditional use permit, pursuant to Section 12 -7A -3, Conditional Uses, Vail Town Code, to allow for a real estate office, located at 100 East Meadow Drive Unit 34 (Vail Village Inn) /Lot M, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC 110049) Applicant: Town of Vail, represented by Joni Taylor Real Estate Company Planner: Rachel Dimond ACTION: Approved with condition(s) MOTION: Kurz SECOND: Pratt VOTE: 7 -0 -0 CONDITION(S): 1. The applicant shall comply with Title 11, Sign Regulations, Vail Town Code, and any violation of such may result in a call -up of this conditional use permit. Rachel Friede made a presentation per the staff memorandum. Barney Dill, representing Joni Taylor Real Estate, described the success of their business and the need to have office space in the village. Commissioner Rediker inquired about the acquisition of parking. Mr. Dill discussed how and where they were going to acquire additional parking spaces in the Gateway. Commissioner Pratt inquired into the application statement regarding this not being a commercial establishment. Mr. Dill stated that he was trying to highlight that they were going to use the location for an office and not to achieve "a store front" in Vail Village. There was no public comment. 30 minutes 2. A request for the review of a major exterior alteration, pursuant to Section 12 -7H -7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for additions to, and the exterior renovation of, the Lion Square Lodge East, located at 660 West Lionshead Place 1 /Lot 1, Vail Lionshead Filing 1, Addition 1, and setting forth details in regard thereto. (PEC110047) Applicant: Lion Square Lodge East, represented by Bill Anderson Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Kurz SECOND: Hopkins VOTE: 6 -1 -0 (Pierce opposed) P a g e 1 9/6/2011 3 -2 -1 CONDITIONS: 1. This approval of a major exterior alteration is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 2. Prior to requesting a temporary or final certificate of occupancy for this proposal, the applicant must obtain Town of Vail approval of an amendment final plat to update the Condominium Map to show the improvements associated with this proposal. 3. Prior to requesting a temporary or final certificate of occupancy for this proposal, the applicant shall mitigate 1,365 sq. ft. of employee housing floor area in accordance with the requirements of the Chapter 12 -24, Inclusionary Zoning, Vail Town Code. Bill Gibson made a presentation per the Staff memorandum. Chip Melick made a presentation highlighting the elements of the proposed redevelopment. Commissioner Pierce inquired as to the reconstruction of the below grade units. Mr. Melick explained that there would be light wells included in the new design. Bill Gibson asked Mr. Melick to discuss how much each addition was extending out from the face of the existing facade. Commissioner Pierce stated that it would have been helpful to have the site staked for the site visit. He stated he would need to see the staking of the building prior to voting on the project. He expressed concern about the extent of the stair and elevator tower encroachment towards the parking area and the amount of area between the parking lot and the building facade. Jeff Babb, representing Vail Resorts, spoke to the desire to work with the neighbor and mentioned concerns about landscaping encroaching into the ski yard. Commissioner Pierce asked Mr. Melick to discuss the landscaping plan. Commissioner Pratt inquired if landscaping was located within the assumed setback on the ski yard. Chip Melick stated that there was no new landscaping in the assumed setback. Commissioner Pratt asked for additional detail on the proposed roofs over each new entry. He asked whether the roofs are cantilevered and whether they extend out to the edge of the parking area. Mr. Melick explained how the roofs would be constructed over two entries and the deck would be extending out to cover the other three entries. Commissioner Pierce inquired as to the form of the building on the north elevation. He asked if there were any changes to the form of the north elevation. Mr. Melick stated that there were largely no changes to the overall form of the north elevation. Commissioner Pierce stated that it feels like the east and west facades have dramatically changed and the north and south facades are retaining some foreign elements which are not seen in the new design. He added that he felt that he would benefit from having a 3 -D or physical model. Page 2 9/6/21 3 -2 -2 Commissioner Pratt stated that most of his comments were largely architectural, which was not within the Commission's purview (it's a Design Review Board issue) . He stated that the roof forms over the new entry were of concern. He added that the project is an improvement. Bill Gibson explained that the Commission is able to comment on roof form elements as it is in the context of the Lionshead Redevelopment Master Plan. Commissioner Kurz stated that the proposal was an improvement and not too divergent from the previously approved plan. Commissioner Hopkins stated that she felt that the project was an improvement and was in compliance with the Master Plan. 20 minutes 3. A request for review of a major exterior alteration, pursuant to Section 12 -7B -7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for the addition of GRFA (Rucksack Building), located at 288 Bridge Street, Unit R -2 /Lot D, Block 5, Vail Village Filing , and setting forth details in regard thereto. (PEC110045) Applicant: Margo Mullally, represented by Mark Donaldson Planner: Rachel Dimond ACTION: Approved with condition(s) MOTION: Kurz SECOND: Rediker VOTE: 6 -0 -1 (Pierce recused) 1. The applicant shall pay an employee housing fee -in -lieu per Chapter 12 -24, Inclusionary Zoning, Vail Town Code. 2. This approval is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. Bill Pierce recused himself from items 3 and 4 and he is currently involved in litigation regarding this project. Rachel Dimond made a presentation per the Staff memorandum describing the requests for both units as they are integrally related. Mark Donaldson, representing the applicant, made a presentation on the requests. He stated that his presentation would focus on the expansion of the fifth floor on the south side of the tower where there is no support from Staff for the addition. He also responded to Mr. Dunkleman's letter which expressed some concerns from owners in the A &D Building to the north. Commissioner Kurz stated that he benefitted from the clarity around at he addition to the south side of the tower. He felt that the proposal made the best use of some difficult space. Commissioners Cartin and Hopkins agreed with Commissioner Kurz. Paul Dunkleman, representing the neighboring A &D Building, went through their concerns including railing height and a potential hot tub adjacent to his client's property. Commissioner Rediker asked Mr. Dunkleman to clarify his concern regarding the deck railings and whether the issues were related to views. Mr. Dunkleman stated there are no views from his clients' windows but was concerned that the railing be high enough to prevent falling. Page 3 9/6/21 3 -2 -3 Mark Donaldson clarified that the railing would be a solid wall so as to not create a ladder effect for children to climb over. Margo Mullalaly stated that their family is very quiet and just wants to improve their property. 20 minutes 4. A request for the review of a major exterior alteration, pursuant to Section 12 -7B -7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for additions of enclosed floor area, a request for the review of a variance, pursuant to Chapter 12 -17, Variances, Vail Town Code, from Section 12- 14 -17, Setback from Watercourse, Vail Town Code, to allow for encroachments into the Mill Creek setback and a request for the review of a variance, pursuant to Chapter 12 -17, Variances, Vail Town Code, from Section 12- 7B -15, Site Coverage, Vail Town Code, to allow for additions of enclosed floor area in excess of allowable site coverage, located at 288 Bridge Street, Unit R -1 (Rucksack Building)/ Part of Lots C & D, Block 5A, Vail Village Filing 1, and setting forth details in regard thereto. (PEC110046, PEC110050) Applicant: William Gardiner, represented by Victor Mark Donaldson Architects Planner: Rachel Dimond ACTION: Approved with condition(s) MOTION: Kurz SECOND: Rediker VOTE: 6 -0 -1 (Pierce recused) 1. The applicant shall pay an employee housing fee -in -lieu per Chapter 12 -24, Inclusionary Zoning, Vail Town Code. 2. This approval is contingent upon the applicant obtaining Town of Vail design review approval for this proposal. 5 minutes 5. A request for a recommendation to the Vail Town Council for prescribed regulations amendments, pursuant to Section 11 -3 -3, Prescribed Regulations Amendment, Vail Town Code, to Sections 11 -7- 15, Public Parking and Loading Signs for Private Property, Vail Town Code, and 11 -7 -16, Informational and Directional Sign for Public Parking on Private Property, Vail Town Code, and setting forth details in regard thereto. (PEC110021) Applicant: Town of Vail Planner: Bill Gibson ACTION: Table to September 12, 2011 MOTION: Kurz SECOND: Pratt VOTE: 7 -0 -0 5 minutes 6. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Chapter 12 -15, Gross Residential Floor Area, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, related to the calculation of gross residential floor area on the lowest level of a structure that contains a garage in the Hillside Residential, Single - Family Residential, Two - Family Residential, and Two - Family Primary /Secondary Residential Districts, and setting forth details in regard thereto. (PEC110043) Applicant: Town of Vail Planner: Bill Gibson ACTION: Table to September 12, 2011 MOTION: Kurz SECOND: Pratt VOTE: 7 -0 -0 5 minutes 7. A request for the review of a variance, pursuant to Section 14 -1 -5, Variances, Vail Town Code, from Section 14 -10 -5, Building Materials and Design, Vail Town Code, to allow for the installation of solar panels extending higher than one foot above the building ridgeline, located at 4918 Meadow Drive, Unit A /Lot 16, Block 7, Bighorn Subdivision Fifth Addition, and setting forth details in regard thereto. (PEC 100046) Applicant: Warren Dean, represented by Capitol Solar Energy Planner: Rachel Dimond Page 4 9/6/21 3 -2 -4 ACTION: Table to September 12, 2011 MOTION: Kurz SECOND: Pratt VOTE: 7 -0 -0 5 minutes 8. A request for a work session on a major exterior alteration, pursuant to Section 12 -71 -7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail" (West Lionshead), with multiple mixed -use structures including but not limited to, multiple - family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial /retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West right -of- way /Unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to November 28, 2011 MOTION: Kurz SECOND: Pratt VOTE: 7 -0 -0 5 minutes 9. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Chapter 12 -6, Residential Districts, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to establish a new zone district, Vail Village Townhouse (VVT) District, and setting forth details in regard thereto; and a request for a recommendation to the Vail Town Council on proposed amendments to Chapter VII, Vail Village Sub - Areas, East Gore Creek Sub -Area ( #6), Vail Village Master Plan, pursuant to Chapter VIII, Implementation and Amendment, Vail Village Master Plan, to include recommendations related to a new Vail Village Townhouse (VVT) District, and setting forth details in regard thereto. (PEC110040, PEC110041) Applicant: Town of Vail Planner: Bill Gibson ACTION: Table to September 12, 2011 MOTION: Kurz SECOND: Pratt VOTE: 7 -0 -0 5 minutes 10. A request for the review of a major exterior alteration, pursuant to Section 12 -7H -7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for additions to, and the exterior renovation of, the Lion Square Lodge South, located at 660 West Lionshead Place /Lot 1, Vail Lionshead Filing 1, Addition 1, and setting forth details in regard thereto. (PEC110048) Applicant: Lion Square Lodge South, represented by Bill Anderson Planner: Bill Gibson ACTION: Withdrawn 11. Approval of July 25, 2011 minutes ACTION: Tabled to September 12, 2011 MOTION: Kurz SECOND: Pratt VOTE: 7 -0 -0 12. Information Update • Discussion of the progression of Ever Vail and Timber Ridge redevelopment 13. Adjournment MOTION: Kurz SECOND: Schneidman VOTE: 6 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Page 5 9/6/21 3 -2 -5 Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published August 19, 2011, in the Vail Daily. Page 6 9, 6, 20 1 3 -2 -6 TOWWM OF . 1� ! VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 6, 2011 ITEM /TOPIC: Information Update and Attachments: 1) June 2011 Same Store All Store Sales Report; 2) July Sales Tax Report PRESENTER(S): Misc. ATTACHMENTS: June 2011 Vail All Store Same Store Sales Report July Sales Tax Report 9/6/2011 Town of Vail - Sales Summary Summer 2011, as of 6/30/11 This monthly Sales Tax Collection Summary provides both graphic and brief supporting narrative summaries of sales tax collections in the Town of Vail. It is prepared monthly by town staff in conjunction with MTRIP, and is intended to provide summary information for town management, Town Council, the Vail Economic Advisory Council (VEAC), and Vail Local Marketing District Advisory Council (VLMDAC). 1. Series One is an "All Store" series of sales tax collections from all businesses. The report series is best used to evaluate total sales activity for the current season, compared to last season, and is broken down by both geographic and business segments. 2. Series Two is a "Same Store" fixed set of select businesses (see table below), using gross sales revenue, and is best used to compare the performance of a fixed set of established businesses. 3. Series Three is a Comparison of Set One and Set Two, and can be used to compare and contrast the initial two sets. Comparisons between the two are based on percentage change year over year, thereby mitigating the fact that Series One -AII Store is based on sales tax collections and Series Two —Same Store is based on gross sales. All Report sets are further broken down by Geographical subset and by Business Segment. Reports compare current season -to -date results against the previous season, where "Summer" is November — April, and Non - Summer is May — October. Note: For purposes of the Series Two "Same Store" comparison, the following businesses are included in their respective sets: LODGING RETAIL RESTAURANT VAIL VILLAGE Austria Haus American Ski Exchange Blu's Gasthoff Gramshammer Blitz La Tour Lodge at Vail Colorado Footwear Red Lion Mountain Haus Golden Bear Russell's Sonnenalp Gorsuch Sweet Basil Vail Mountain Lodge Roxy Vendettas LIONSHEAD Antlers Charlie's T- Shirts Bart & Yeti's Destination Resorts Double Diamond Billy's Lift House Lions Head Jewelers Garfinkel's Lion Square Swedish Clog Cabin Les Delices De France Marriott Vail Ski Bike Tech Moe's Montaneros Vail T -Shirt Montauk The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Eco Wr 1 Development Manager (970.479.2454, kmcdonaldc vailgov.com). 4 -1 -1 Town of Vail - Sales Summary Summer 2011, as of 6/30/11 Series 1: ALL STORE report for Summer 2011 (May 11 thru Oct 11) ACTUALS BY MONTH All Store" Sales Tax Collections Summer 2011 vs. Summer 2010 $18°,0°0 WRetail WLodges WRestaurants LHRetail LHLodges LHRestaurants May & June 2011 sales tax collections were up in all 5 Change $160,000 +Summer 2010 - sector /location groups, except for declines for LH $140,000— -NI- Summer 2011 - m 8120,000— restaurants in both May and June. w $100,000 — $80,000 - $60,000 - ' $40,000 - - $ // - $20,0 - $ n n - u - 520,000 ® ® M J M J M J M J M J M J Month (Year- over.year % change shown above month labels) SEASON -TO -DATE CHANGE All Store" Sales Tax Collections Summer 2011 vs. Summer 2010 Summer total sales tax collections to date (thru 35% 3 1.6% •W +LH Combined June) are UP for: 30% p Vail Village 25.5% - 25% a Lionshead • VV retail 20% 1e.1% • LH retail S 15% 4,4% 10,9% 11.5% • VV lodges w 0 / i 4.6% • LH Lodges r, 0% - • VV restaurants v 10% hil °% Summer total sales tax collections to date are -15% 12.6% - Retail Lodges Restaurants DOWN for: • LH restaurants MONTHLY CHANGE All Store" Sales Tax Collections Summer 2011 vs. Summer 2010 40' June sales tax collections were UP for: May 30% Jun • VV retail 2 20% Summer • VV lodges 10% Total - o , • • VV restaurants _,0% q� • LH retail .0 g -20% • LH lodges -30% rl -40' June sales tax collections were DOWN for: -50% W Retail W Lodges W LH Retail LH Lodges LH • LH restaurants Restaurants Restaurants The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Eco Wt 1 Development Manager (970.479.2454, kmcdonaldc vailgov.com). 4 -1 - Town of Vail - Sales Summary Summer 2011, as of 6/30/11 Series 2: SAME STORE report for Summer 2011 (May 11 thru Oct 11) ACTUALS BY MONTH "Same Store" Gross Sales Summer 2011 vs. Summer 2010 $1,650,000 VV Retail VV Lodges VV Restaurants LH Retail LH Lodges LH Restaurants "Same store" gross sales in May were variable by $1,450,000 — =$ Charge - - - - +Summer2010 location and sector. In June, "same store" gross $1250,000 — -t Summer 2011 - - - - $1,050,000 sales were up for /s a $850,000 — - - - - for W retail, which all was location downector groups except . $650,000 — - - - - f $450,000 we ? $250,000 $50,000— L� t� - - -- _n - _ _ r -- - 1 - $ls0000 ® III II ® ® ® ® II ; ® ; E M J M J M J M J M J M J Month (Year -over -year ./o change shown above month labels) SEASON -TO -DATE CHANGE "Same Store" Gross Sales Summer 2011 vs. Summer 2010 Summer total "same store" gross sales to date are 16% 14.6% 14°/ • W +LH Combined U P for: ❑ Vail Village . 12% O Lionshead 111% • LH retail : 10 8.3% • LH lodges 7.9 % E 8% 6.6% • VV restaurants y 6% 4.1% • LH restaurants O 4% 2.9% • 2% 0% Summer Summer total "same store" gross sales to date are 2% °% I DOWN for: -4% Retail Lodges Restaurants • VV retail • VV lodges MONTHLY CHANGE "Same Store" Gross Sales Summer 2011 vs. Summer 2010 June "same store" gross sales were UP for: 20% May g VV lodges 15 %— Jun 4 • - . 6nmmer • VV restaurants rn • 10% — Total \ • LH retail 5% E 0% • LH lodges 5% '' z., • LH restaurants -15% June "same store" gross sales were DOWN for: -20% • VV retail -25% W Retail W Lodges W LH Retail LH Lodges LH Restaurants Restaurants The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Eco Wt 1 Development Manager (970.479.2454, kmcdonaldc vailgov.com). 4 -1 - Town of Vail - Sales Summary Summer 2011, as of 6/30/11 Series 3: COMPARISON: ALL STORE VS SAMES STORE for Summer 2011 (May 11 thru Oct 11) SEASON -TO -DATE CHANGE This summer to date, "same store" is outpacing "all All Store" vs. "Same Store' Summer 2011 vs. Summer 2010 store „ for: Retail Lodges Restaurants • LH retail 40% 0 , — 4 • LH lodges 20% g • LH restaurants o _ r 0% •• _ 111 � By contrast, "same store” is trailing all store" for • VV retail g -20% • VV lodges -30% a 40% p ALL STORE: Summer 2011 to date • VV restaurants MI SAME STORE: Summer 2011 to date - 50% W +LH VV LH W +LH W LH W +LH W LH MONTHLY CHANGE: W + LH COMBINED "All Store" vs. "Same Store' Summer 2011 vs. Summer 2010 Monthly detail — VV+ LH combined: 40% Retail Lodging Restaurants • Retail: "Same store" trailed "all store" in May & 30% June. 20% — a Lodging: "Same store" trailed "all store" in May 6 10% ` ` &June. °% — ■ `` ' • Restaurants: "Same store" trailed "all store" in °% May & June. 0 -20% -30% a 403 O ALL STORE: % Change, 2011 vs. 2010 • SAME STORE: % Change, 2011 vs. 2010 - 50% 1 M J Tot. M J Tot. M J Tot. MONTHLY CHANGE: VAIL VILLAGE All Store" vs. "Same Store' Summer 2011 vs. Summer 2010 Monthly detail — VV: 40% Vail Village Retail Vail Village Lodging Vail Village Restaurants • Retail: "Same store" trailed "all store" in May & 30% - _ June. 20 % - - • Lodging: "Same store" trailed "all store" in May 10% a — - -- & June. °% M • Restaurants: "Same store trailed all store" in 4 II 0 °% May & June. 5 -20% 30% I p a - 40 % — 0 ALL STORE: % Change, 2011 vs. 2010 I. SAME STORE: %Change, 2011 vs. 2010 - 50% M J Tot. M J Tot. M J Tot. The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Eco Wt 1 Development Manager (970.479.2454, kmcdonaldc vailgov.com). 4 -1 -4 Town of Vail - Sales Summary Summer 2011, as of 6/30/11 MONTHLY CHANGE: LIONSHEAD All Store" vs. "Same Store' Summer 2011 vs. Summer 2010 Monthly detail — LH: 40% Lionshead Retail Lionshead Lodging Lionshead Restaurants • Retail: "Same store" outpaced "all store" in May 30% &June. 4 4 0, 20% • Lodging: "Same store" trailed "all store" in May ° % but outpaced "all store" in June. °% • Restaurants: "Same store" outpaced "all store" in May and June. 200 O ALL STORE: % Change, 2011 vs. 2010 -30% MI SAME STORE: % Change, 2011 vs.2010 -40% -50% M J Tot. M J Tot. M J Tot. The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Eco613 Manager (970.479.2454, kmcdonaldc vailgov.com). 4 -1 -5 MEMORANDUM August 30, 2011 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: July Sales Tax On the reverse side please find the latest sales tax worksheet. We hit a record for July. I estimate Vail will collect another $60,000 in July sales tax to bring July collections to $1,473,143. If so, we will be up 26.4% or $308,059 from budget and up 19.9% or $244,376 from July 2010. Year -to -date would be up 10.9% or $1,254,672 from 2010. The year -to -date and full year budgets have been amended by $900,000 to reflect additional collections earlier in the year. Year -to -date revenue would be up 13.4% or $1,505,534 from the original budget and 5.0% or $605,534 from the amended budget. July lift tax is up 20.3% or $3,060 from 2010, the summer (May -July) is up 8.1% or $1,727. 9/6/2011 4 -2 -1 Month 2001 2002 2003 2004 2005 2006 Town of Vail Sales Tax Worksheet 8/30/2011 2007 2008 2009 2010 Budget 2011 Collections Budget Variance % Change from 2010 % Change from Budget January 2,210,547 2,073,481 1,997,091 2,225,841 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,794,140 2,794,145 5 8.96% 0.00% February 2,366,321 2,281,833 2,111,163 2,362,825 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,801,473 2,801,478 5 8.70% 0.00% March 2,568,871 2,699,664 2,372,942 2,344,178 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 2,994,559 3,141,911 147,352 17.02% 4.92% April 1,043,431 870,875 871,468 992,157 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,134,118 1,190,293 56,175 2.88% 4.95% May 448,234 414,248 428,919 411,595 458,770 449,283 545,874 622,103 516,150 421,925 474,867 471,434 (3,433) 11.73% -0.72% June 751,439 657,707 742,755 732,113 834,913 805,362 953,017 918,061 717,233 873,765 793,035 890,406 97,371 1.90% 12.28% July 1,157,867 1,044,966 1,075,532 1,128,514 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,165,084 1,413,143 248,059 15.00% 21.29% Total 10,546,710 10,042,774 9,599,870 10,197,223 10,865,865 11,768,281 12,583,807 13,412,498 11,304,313 11,508,138 12,157,276 12,702,810 545,534 10.38% 4.49% August 1,124,275 1,084,318 1,029,446 994,445 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,074,844 September 747,766 713,574 679,208 757,033 795,807 832,549 908,318 834,569 753,754 761,425 759,593 October 486,570 484,425 508,092 532,537 566,173 614,396 688,519 662,767 581,033 594,362 582,834 November 571,783 642,293 591,269 623,646 713,117 799,582 747,877 719,109 651,873 701,075 671,262 December 1,933,940 2,139,417 2,171,098 2,362,095 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 2,554,191 Total 15,411,044 15,106,801 14,578,983 15,466,979 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 17,800,000 9/6/2011 4 -2 -2 TOWWM OF . 1� ! VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 6, 2011 ITEM /TOPIC: Matters from Mayor and Council 9/6/2011 TOM OF V L.' VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 6, 2011 ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Comcast compliance; 2) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Timber Ridge redevelopment; 3) C.R.S. §24- 6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Town lease agreements; 4) C.R.S. §24- 6- 402(4)(b) - to receive legal advice on specific legal questions, Regarding: Upcoming election. PRESENTER(S): Matt Mire 9/6/2011 TOWN N ('F 1/,A ili VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 6, 2011 ITEM /TOPIC: Adjournment (4:00 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 20, 2011 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Sept. 20, 2011 meetings: Town Manager Report: US Pro Cycling Recap /Review; Divas Half Marathon recap Comcast - 30 min. - Ron /Matt - Evening Summer and Winter Parking Policy Discussion - Greg - 45 min. - Evening Council discussion of 5 -yr Capital & RETT plans - Kathleen - 60 min. - WS Council Review of 2011 Budget - 1st draft - Kathleen - 60 min. - WS Executive Session - Personnel Matters /Century Link /Ever Vail DIA - 60 min. - Matt Century Link Crown /Castle Update - Ron /Matt - 30 min. ES Historic /Landmark Preservation discussion - George -WS - 30 min. Vail Library Bid award - Greg /Todd O. /Pam - 30 min. - Sept. 20 - Evening Ever Vail - DIA and questions - George - Sept. 20 - 60 min. - Evening Other Dates TBD: Ski Storage - 30 min - Rachel - Evening - 10/4 Peer Resort Sharing Discussion - Staff /Council - 45 min.- Oct. 4 First reading of 2012 Budget Ordinance - Kathleen - 20 min. - Evening - Oct. 4 Election Judge Appointment - Lorelei /Pam - 5 min. - Oct. 4 VLMD Budget Resolution - Kathleen - 15 min. - Oct. 18 Second Reading of 2012 Budget Ordinance - Kathleen - 10 min. - Evening - Oct. 18 VRA - separate meeting - Budget Resolution - Kathleen - 30 min. - Oct. 18 Swearing of of new Town Council members and appointment of new Mayor - WS - 11/15 First Reading of Mill Levy certification ordinance - Kathleen - 30 min. - Evening - 11/15 Second Reading of Mill Levy certification ordinance - Kathleen - 10 min. - Evening - Dec. 6 First Reading of Supplemental #3 - Kathleen - 30 min. - Evening - Dec. 6 Second Reading of Supplemental #3 - Kathleen - 10 min. - Evening - Dec. 20 Recognition of Mike Kloser - Mark Miller - Evening - TBD - 10 min. Lunch with Town Council and Staff - Stan - 60 min. - TBD Strategic Parking Plan - Greg Hall - 60 min. - TBD Comcast Discussion - Ron Braden /Matt Mire 60 min. - TBD NWCCOG Brief Discussion from Pam Caskie, Ex. Dir. - 10 min. or TBD Mutual Aid Agreement - Mark Miller - Consent Agenda - TBD 9/6/2011