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HomeMy WebLinkAbout2011-09-20 Agenda and Support Documentation Town Council Work Session VAIL TOWN COUNCIL 0 WORK SESSION AGENDA Tf1M OF M L VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 11:00 A.M., SEPTEMBER 20, 2011 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM /TOPIC: First look at the 2012 Town Manager's budget, including Council contributions (60 min.) PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Provide feedback to staff BACKGROUND: See attached memo STAFF RECOMMENDATION: Provide direction to staff regarding the proposed 2012 budget, in preparation for the first reading of the budget ordinance scheduled for October 4th 2. ITEM /TOPIC: Five -year capital strategic plan. (45 min.) PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Provide feedback regarding the five year capital plan. BACKGROUND: See attached memo. STAFF RECOMMENDATION: Provide feedback regarding the five year strategic capital plan in preparation for the 2012 Budget ordinance, with first reading scheduled for October 4th. 3. ITEM /TOPIC: Council Lunch Break (30 min.) 4. ITEM /TOPIC: DRB /PEC Update (15 Min.) PRESENTER(S): Warren Campbell 5. ITEM /TOPIC: Building and Fire Code Appeals Board (B &FCAB) interviews (5 min.) 9/20/2011 PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Interview interested applicants for the vacancy on the B &FCAB at the work session. BACKGROUND: One of the board members, Lynn Fritzlen, resigned from the B &FCAB, creating a vacancy. The staff published and posted this vacancy and the town received one letter of interest. The applicant is Greg Conway. Please interview him at the work session. STAFF RECOMMENDATION: Interview the applicant at the work session and make a decision at the eventing meeting to appoint him to the B &FCAB or direct staff to continue to publish for this vacancy. 6. ITEM /TOPIC: Information Update and Attachments: 1) Century Link/Crown Castle Verbal Update - Ron Braden; 2) July Vail Business Review; and 3) On Thursday, September 29th, the Town of Vail Public Library will have a delayed opening due to their semi - annual Staff Development Day. Library staff will receive training in 3 areas on this day beginning at 9:00 am. Topics to be covered are: 1. Databases provided by our vendor, Recorded Books (ePrep, Universal Class, Law Depot and One Click Digital) ... 2. Boopsie (our new mobile library application) ... 3. eBooks (Nook, !Pad and Galaxy). Training will end at 2:00 and staff will be ready to serve our customers from 2:00 pm - 8:00 pm that day. - Lori A. Barnes (15 min.) 7. ITEM /TOPIC: Matters from Mayor and Council (15 min.) 8. ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(f) ) - to discuss personnel matters, Regarding: Personnel matters; 2) C.R.S. §24- 6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Discussion concerning negotiations regarding Timber Ridge Redevelopment Agreement, Ever Vail Development Agreement and other real property negotiations. (120 min.) PRESENTER(S): Matt Mire 9. ITEM /TOPIC: Adjournment (4:05 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, OCTOBER 4, 2011 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: 9/20/2011 October 4, 2011 Work Session: Peer Resort Sharing Discussion - Staff /Council - 45 min.- Oct. 4 Summer Parking Wrapup Discussion - Greg H. 30 min. - Oct. 4 Historic Landmark/Preservation Discussion - George - 30 min. - Oct. 4 October 4, 2011 Evening Meeting: Consent Agenda: September Meeting Minutes - and ? ?? - 15 min. On Line Travel Discussion and Resolution - ES - Matt - 30 min. - Oct. 4 Town Manager Report: 1) Revenue Highlights - Kathleen - 15 min; 2) Municipal Bldg /Hospital Discussion Update- Stan /George - 15 min. - 10/4 First reading of 2012 Budget Ordinance - Kathleen - 20 min. - Evening - Oct. 4 Election Judge Appointment - Lorelei /Pam - 5 min. - Oct. 4 - Evening Ord #19- Amendment to SDD #29 - 1st Reading - Rachel - ES - 30 min. - 10/4 Airport Interchange Discussion - Peter Runyon - ES - 15 min. 10/4 288 Bridge Street Addition APPEAL - George /Rachel - ES - 30 min. - 10/4? Commercial Ski Storage - 30 min - Rachel - ES - 10/4 October 18, 2011 Work Session: October 18, 2001 Evening Meeting: Ord #19 Amendment to SDD #29 -2nd Reading - Rachel - ES - 30 min. - 10/18 Volunteer PD proclamation - Consent Agenda - Judy H. /PD - ES- 5 min. - 10/18 Second Reading of 2012 Budget Ordinance - Kathleen - 10 min. - Evening - Oct. 18 VLMD Budget Resolution - Separate Meeting - Kathleen - 15 min. - Oct. 18 VRA Budget Resolution - Separate Meeting - Kathleen - 30 min. - Oct. 18 Other Dates TBD: DRB View Corridor Tree Policy - George - Evening - 30 min. - 10/18 Swearing of of new Town Council members and appointment of new Mayor -WS -11/15 First Reading of Mill Levy certification ordinance - Kathleen - 30 min. - Evening - 11/15 Second Reading of Mill Levy certification ordinance - Kathleen - 10 min. - Evening - Dec. 6 First Reading of Supplemental #3 - Kathleen - 30 min. - Evening - Dec. 6 Second Reading of Supplemental #3 - Kathleen - 10 min. - Evening - Dec. 20 Recognition of Mike Kloser - Mark Miller - Evening - TBD - 10 min. Lunch with Town Council and Staff - Stan - 60 min. - TBD Strategic Parking Plan - Greg Hall - 60 min. - TBD Comcast Discussion - Ron Braden /Matt Mire 60 min. - TBD NWCCOG Brief Discussion from Pam Caskie, Ex. Dir. - 10 min. or TBD Mutual Aid Agreement - Mark Miller - Consent Agenda - TBD 9/20/2011 TOM OF V. Ad VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 20, 2011 ITEM /TOPIC: First look at the 2012 Town Manager's budget, including Council contributions PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Provide feedback to staff BACKGROUND: See attached memo STAFF RECOMMENDATION: Provide direction to staff regarding the proposed 2012 budget, in preparation for the first reading of the budget ordinance scheduled for October 4th ATTACHMENTS: TM Budget 9/20/2011 TOWN OF VAIL Memorandum TO: Vail Town Council FROM: Finance Department DATE: September 15, 2011 SUBJECT: First Draft 2012 Town Manager's Budget SUMMARY This is a first look at the 2012 Town Manager's budget in preparation for the first reading of the budget ordinance on October 4 Although the town has experienced positive results over the last two years, the proposed 2012 budget remains consistent with a conservative approach to both revenue and expenditures. II. DISCUSSION The 2012 draft budget proposal also reflects a renewed focus on guest services and public amenities including several high profile special events. This follows Vail's Billion Dollar Renewal which included investments from both developers and the town with new buildings, streetscape enhancements, landscaped medians, public art, and loading and delivery facilities. The "Renewal" continues to generate additional sales and real estate transfer tax (RETT), helping the town weather recent economic instability. Looking back over the last five years, sales tax collections were $16.5 million in 2005, and peaked at $19.6 million in 2008. By 2010, as the town felt the impact of the national recession, sales tax dropped to $17.7 million. RETT collections in 2005 totaled $6.2 million compared to $7.0 million in 2010, with a peak of $9.1 million in 2008. Redevelopment also prompted Town Council to establish the Vail Reinvestment Authority (VRA), a tax - increment financing district in LionsHead. Since its creation in 2006, the VRA has generated nearly $5.3 million in property tax collections and provided a funding mechanism for capital improvements within the district (such as the LionsHead Transit and Welcome Centers) with bonds ($11.9 million) that will be repaid by those incremental taxes. Even with increases to revenue, the town is challenged to operate within annual revenue streams while providing world -class service, maintaining new amenities and supporting the local economy by way of event funding, marketing, and other Council contributions. For example, snowmelt, loading and delivery shared costs, repair and maintenance of new buildings, added landscape and pathways have resulted in approximately $860,000 in annual operating costs. Funding for iconic and special events has increased 75 %, or $673,600 since 2005, not including the $283,100 in annual in -kind services provided for events and non - profits. The in -kind services and general support to special events in 2011 has stretched town staff to the limit and while the attached proposal includes similar levels of support in 2012, any additional events generate additional need for personnel, volunteer hosts, publicity and other costs. Also, upcoming commitments to large events cannot be absorbed within the town's annual operations. Specifically, the town's support for the World Alpine Ski Championships, the 9/20/2011 1 -1 -1 Nation's event at Golden Peak, the Pro - Cycling Challenge and Vail's 50 Anniversary celebration are proposed for funding from General Fund reserves. Town departments have met the challenge of increased costs for new amenities and events by reducing headcount, converting positions to contract services (town attorney and a majority of custodial services), managing vacant staff positions and making significant cuts in other areas such as professional development, general supplies and equipment, and internal /external programs. These efforts save the town $2.1 million annually. This first draft of the 2012 Town Manager's budget includes the proposed revenue and expenditures for the General Fund, a summary of changes in personnel, a summary of employee benefits and funding requests for Council contributions. Staff is requesting feedback on these items as we move forward in developing the final 2012 budget which will be presented October 4 for first reading. The following objectives were used in the creation of the budget: • Departments hold expenses flat with 2011 budget • No increase to employee headcount (FTEs) • Continue "managed vacancies" policy, with the Town Manager's approval needed for any vacant position to be filled • Investigate potential to contract out services where appropriate and when opportunities arise • Assume current levels of service with current staffing including continuation of the summer parking enforcement on the frontage road • Recommend modest increase to Council Contributions • Significant commitments to iconic events such as the 2015 Alpine World Championship, 2015 Nation's Event at Golden Peak, Pro - cycling Challenge and Vail's 50 Anniversary celebration funded from General Fund reserves, outside of the town's normal operations for the year. 2012 Revenue Council reviewed major revenue items back in July, and those numbers have been updated for revised Road and Bridge estimates, and Highway Users Tax collections based on recent data received from Colorado Municipal League. Construction fee revenue was also increased based on 2010 and 2011 year to date information. Total General Fund revenue of $29.3 million is 0.1% less than 2011 amended budget and 3.6% less than 2010. The variance to 2010 is due to a decrease in property tax collections, construction permit fees and parking revenue. Total sales tax revenue for 2012 is projected at $17.8 million, flat with projected 2011 collections (with 61% or $10.9 million going to the General Fund). Property tax collections are estimated at $4.2 million and are based on the most recent report from the County Assessor's office. The total decrease in property values of 17% was better than county -wide experience due to the completion of new projects such as the Four Seasons and Solaris. Lift tax collections of $3.5 million are projected at a 4% increase from 2010, based on the historical trend over the last five years. With 2011 receipts currently 7.5% higher than the same time last year, the projection for 2012 is appropriate considering the previous record winter for skier visits. Parking revenue of $4.4 million was budgeted nearly flat with 2011 amended budget and a 12% decrease from 2010 collections. Remaining revenue items were budgeted conservatively, based on the most recent information available. Town of Vail Page 2 9/20/2011 1 -1 -2 2012 Expenditures Total expenditures for the General Fund are proposed at $29.2 million. As a service organization, the majority of spending relates to staffing. For 2012, this represents $18.3 million or 63% of total expenditures which includes benefits and a 3% proposed merit increase based on employee performance. The town's operations are supported by 284 full time equivalent (FTE) positions in 2012. Headcount changes include the return of two seasonal Forest Health crew members and the reduction of 3 full -time positions, with those services now contracted out (Town Attorney and 2 custodian positions). Other additions include .48 summer seasonal for the streets department, .5 for two interns in Community Development (over a three month span) and .5 to continue the construction inspector assigned to large capital projects. Please refer to page 6 for summary of FTE changes, and page 7 for a 10 -year history of the town's FTE count. Benefits of $5.7 million are an increase of 1.7% from 2010. As a percentage of salary, benefit expenditures for 2012 are proposed at 40.4% of full -time salaries and 8.9% for seasonal, resulting in a total of 36.3% overall. Please refer to page 9 for a detailed breakout of employee benefits, with comparisons to prior years. Health claims are a significant portion of employee benefits costs and have been trending at an annual increase of 10% per year for the last several years. Staff is managing rising costs by sharing a portion of these expenses with employees through changes to health plan design (for example, increases to employee -paid deductibles, co -pays and out of pocket maximums). Employee monthly premiums will also increase. The town plans to use $135,000 of Health Insurance Fund reserves (these reserves grow from annual contributions by both employees and the town, with most of the current growth occurring between 2001 and 2008). The reserves are intended to protect the town from excessive claim activity (unanticipated) in one year, and current reserves adequately provide this protection. Departmental spending of $6.2 million (also labeled as "All Other Operating" in the General Fund statement) is 1.5% less than 2011 amended budget despite an increase in services and the addition of new facilities. These additions include new operational expenditures such as increased snowmelt from streetscape near Solaris and the new transit area, and utilities for new facilities including the West Vail Fire Station and LionsHead Transit Center. There are also savings from planned energy enhancement projects totaling nearly $120,000 in 2012. Other changes include a significant increase in heavy equipment (fleet) charges resulting from fuel price increases. Other items such as cinders are budgeted at an average snowfall. Although we've received over $3.3 million of requested Council contributions (pages 10 -20), staff is proposing $1.4 million (a modest increase from 2011) for inclusion in the annual operating expenditures for the town. Additional contributions to the 2015 Word Alpine Ski Championships ($250K per year for 5 years), the 2015 Nations Event at Golden Peak ($375K per year for 4 years), the Pro - cycling Challenge ($175K per year for 5 years with $100K funded by the VLMD) well as the 50 Anniversary celebration are proposed to be funded from General Fund reserves because they cannot be absorbed within the annual budget allocations. Funding for the Commission on Special Events (CSE) is also included in the Council contribution requests. The CSE has asked for $1,061,800 for 2012, a 27% increase over the prior year. The increase is directly related to the addition of two new events: Teva Winter Games at $75,000 and a three -day event over Memorial Day for $150,000. The attached draft budget does not include these two new requests. Town of Vail Page 3 9/20/2011 1 -1 -3 This budget proposal for 2012 results in an ending fund balance of $20.2 million, or 69% of annual revenues. Staff asks that Council provide feedback on this preliminary look at our 2012 General Fund budget. We will return on October 4th with the full budget, which will include the other town funds such as Capital, RETT, Dispatch Services, Heavy Equipment and the Health Insurance Fund. Town of Vail Page 4 9/20/2011 1 -1 -4 TOWN OF VAIL 2012 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 2011 2012 2013 2014 2015 2016 Amended Proposed Projection Projection Projection Projection Revenue 2% 2% 2% 2% Local Taxes: 17,800,000 17,800,000 $ 18,156,000 $ 18,520,000 $ 18,890,000 $ 19,268,000 2012 flat with 2011 amended; 2% per year thereafter Sales Tax Split b/t Gen'I Fund & Capital Fund 61:39 61/39 61'39 61/39 61.39 61/39 Sales Tax 10,859,000 10,859.000 11.075,000 11,297,000 11,523,000 11,754,000 2012 flat with 2011 amended; 2% per year thereafter Property and Ownership 5,055,000 4,232,000 4,232,000 4,602,000 4,602,000 4,910,000 2012 32% reduction on base offset by major projects for a net reduction of 17% Ski Lift Tax 3.193,000 3,492,000 3.596,800 3,704,700 3,815,800 3,930,300 2012 at 4% incr from 2010 actual ; 3% following years (5 -yr avg is 4% per year) Franchise Fees, Penalties, and Other Taxes 1,087,402 1,112,753 1,144,714 1,179,840 1,213,995 1,251,216 Licenses & Permits 732,200 955.000 974,100 993.600 1,013,500 1,033,800 No major redevelopment projected Intergovernmental Revenue 1,525,365 1,911,250 1,801,264 1,773,858 1,785,746 1,797,852 Incl. COPS grant thru '12 and SAFER grant thru '13; remainder based on 5 -yr average Transportation Centers 4,411,500 4,425.000 4,557,750 4,557,750 4,694,483 4,694,483 2012 based on 2011 actuals; 3% increase in 2013 and 2015 Charges for Services 810,963 774,850 728,452 733,464 741,946 747,133 Mainly based on RETT mgmt fee; VLMD fee and VRA fee Fines & Forfeitures 305,000 325.000 331,500 338,100 344,900 351,800 2012 updated based on 5 -year average; then 2% per year Earnings on Investments 194,000 116,900 205,000 199,400 193.200 186,400 .5% 2012, 1.0% remaining years based on average fund balance during the year Rental Revenue 869,816 869,816 895,910 895,910 922,788 922,788 3% increase every-other year Miscellaneous and Project Reimbursements 280,607 207,000 207,000 207,000 207,000 207,000 2012 updated based on 5 -year average; then 2% per year Total Revenue 29,323,853 29,280,569 29,749,490 30,482,622 31,058,357 31,786,771 %Increase vs. prior year Expenditures Salaries 13,705,158 13,679,222 13,952,806 14,231,863 14,516,500 14,806,830 Includes summer parking enforcement on frontage rd; assumes 3% merit increase Benefits 4,557,930 4,597,131 4.735,045 4,877,096 5,023,409 5,174,111 40.4% full time benefits in 2012; 3./, per year increase thereafter Subtotal Compensation and Benefits 18,263,088 18,276,353 18,687,851 19,108,959 19,539,909 19,980,941 Contributions and Special Events 1,285,750 1,313,525 1,339,800 1,366,600 1,393,900 1,421,800 2012 flat with 2011 amended All Other Operating Expenses 6,318,345 6,222,776 6,279,000 6,424,000 6,536,000 6,686,000 Includes energy savings and increased costs from new facilities Heavy Equipment Operating Charges 2,086,117 2,253,304 2,298,370 2,344,337 2.391.224 2,439,049 2012 increased based on higher fuel prices in 2011 Heavy Equipment Replacement Charges 546,104 547,008 557,948 569,107 580,489 609,514 2% per year Dispatch Services 537,827 548,584 559,556 570,747 582,162 593,805 Total Expenditures 29,037,231 29,161,550 29,722,525 30,383,750 31,023,684 31,731,109 %Increase vs. prior year Revenue Over (Under) Expenditures 286,622 119,019 26,965 96,872 34,673 55,663 2015 World Alpine Ski Championships (250,000) (250,000) (250,000) (250,000) (250,000) _. Pro - cycling event (75,000) (75,000) (75,000) (75,000) (75,000) plus $100K from VLMD 2015 Nation's Event (375,0(70) (375,000) (375,0(70) (375,000) Vail's 50th Anniversary (250,000) Transfer to Capital Projects Fund (1,845,800) Transfer to Winter Marketing VLMD Revenue Net of Transfers & New Programs (1,884,178) (830,981) (673,035) (601,128) (665,327) 55,663 Beginning Fund Balance 22,886,693 21,002,515 20,171,534 19,498,499 18,897,372 18,232,045 Ending Fund Balance $ 21,002,515 $ 20.171,534 $ 19,498,499 $ 18,897,372 $ 18,232,045 $ 18,287,707 As % of Annual Revenue 72% 69% 66% 62% 59% 58% 9/20/2011 5 1 -1 -5 Town of Vail 2012 Budget Summary of Changes in Personnel From 2011 Original Budget to 2012 Budget 2012 Changes Comments Full -time Regular Positions Facilities: Custodians (2.00) Vacancies - work contracted out Town Attorney (1.00) Contracted out (3.00) Seasonal Positions Forest Health 1.00 Bring crew back to original level of 6 (reduced to 4 for 2011) Community Development 0.50 Two interns Public Works Streets 0.48 Special events support, recycling /composting Public Works 0.50 Construction inspector 2.48 Total Changes to FTE Count: (0.52) 6 9/20/2011 1 -1 -6 TOWN OF VAIL 2012 BUDGET TEN -YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT 2012 Positions Department 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Change Full -Time Regular Positions - Funded by TOV Town Officials 7.10 6.50 6.90 6.90 7.06 6.23 6.23 6.23 5.43 4.43 (1.00) Administrative Services 18.00 18.00 19.15 18.15 19.68 21.02 20.35 20.35 19.35 19.35 0.00 Community Development 15.00 14.00 13.85 13.85 15.18 15.18 17.85 15.85 14.85 13.85 (1.00) Fire 18.20 18.00 18.00 18.00 18.00 22.00 21.25 24.25 24.00 24.00 0.00 Police and Communications 61.75 54.25 56.25 54.25 54.50 54.50 54.50 54.50 52.75 53.75 1.00 Library 8.75 6.38 6.38 6.38 6.63 6.63 6.55 6.55 6.55 6.55 0.00 Public Works, Streets & Roads, Landscaping 29.75 29.75 3125 31.75 31.75 31.75 30.80 30.80 30.80 30.80 0.00 Transportation & Parking 28.50 27.50 30.50 31.00 31.00 31.00 33.00 31.00 31.00 31.00 0.00 Fleet Maintenance 13.00 13.00 13.00 13.00 13.00 13.00 13.00 12.00 12.00 12.00 0.00 Facility Maintenance 20.50 20.50 20.00 20.00 20.00 20.00 20.00 20.00 20.00 18.00 (2.00) Capital Projects 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (Total FTE's - Full -Time Regular 221.55 208.88 216.28 213.28 216.80 221.31 223.53 221.53 216.73 213.73 (3.00) Fixed Term Employees Administrative Services 1.00 1.00 - 1.00 - - - - - - 0.00 Community Development 2.00 6.00 6.00 5.00 4.00 4.00 0.50 - - 0.00 Fire 1.00 2.00 2.00 2.00 2.00 - - - 0.00 Police and Communications - - 1.48 3.48 3.48 3.48 3.00 - - - 0.00 Public Works, Streets & Roads, Landscaping 1.75 1.63 1.63 1.63 1.50 1.50 - - 0.00 Capital Projects 1.25 1.63 1.63 1.63 1.50 - - 0.50 0.50 Document Imaging 0.75 0.75 0.75 0.75 1.00 1.00 1.00 1.00 1.00 0.00 Total Fixed -Term 1.00 3.75 12.23 16.49 14.49 13.74 13.00 3.00 1.00 1.50 0.50 Externally Funded Employees Police and Communications 7.50 8.00 6.50 8.00 9.00 9.00 9.00 11.00 11.00 11.00 0.00 (Total Externally Funded 7.50 8.00 6.50 8.00 9.00 9.00 9.00 11.00 11.00 11.00 0.00 Seasonal Positions - Funded by TOV Town Officials 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Services 0.42 0.42 0.98 1.04 0.59 1.19 1.94 1.94 1.94 1.94 0.00 Community Development 0.96 0.48 0.00 0.00 0.00 1.25 0.25 0.00 0.00 0.50 0.50 9/20/2011 7 1 -1 - TOWN OF VAIL 2012 BUDGET TEN -YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT 2012 Positions Department 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Change Fire 1.40 1.40 1.51 1.68 7.20 7.20 10.20 10.20 12.70 13.70 1.00 Police and Communications 0.48 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Library 1.09 2.48 2.48 2.48 1.70 1.70 1.70 1.70 1.70 1.70 0.00 Public Works/ Streets & Roads /Landscaping 9.55 7.57 8.69 8.94 11.42 11.90 12.86 10.46 10.46 10.94 0.48 Transportation & Parking 26.89 25.84 23.24 22.78 25.31 26.70 25.70 27.46 27.46 27.46 0.00 Fleet Maintenance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.25 0.25 0.25 0.00 Facility Maintenance 0.83 1.33 1.33 1.36 1.38 1.38 1.38 1.38 1.38 1.38 0.00 Total Seasonal / Part-Time 41.62 39.52 38.23 38.28 47.60 51.32 54.03 53.39 55.89 57.87 1.98 All FTE's (Full -Time Equivalents) Town Officials 7.10 6.50 6.90 6.90 7.06 6.23 6.23 6.23 5.43 4.43 (1.00) Administrative Services 19.42 19.42 20.13 20.19 20.27 22.21 22.29 22.29 21.29 21.29 0.00 Community Development 15.96 16.48 19.85 19.85 20.18 20.43 22.10 16.35 14.85 14.35 (0.50) Fire 19.60 19.40 20.51 21.68 27.20 31.20 33.45 34.45 36.70 37.70 1.00 Admin 3.00 3.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Patrol 27.00 28.98 30.48 31.00 31.25 31.00 28.00 27.00 28.00 1.00 Investigation 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 0.00 Records 525 5.25 5.25 5.50 5.25 5.50 5.50 4.75 4.75 0.00 Dispatch 22.00 22.00 23.00 23.48 23.48 23.00 25.00 25.00 25.00 0.00 Police and Dispatch Total 62.23 62.25 64.23 65.73 66.98 66.98 66.50 65.50 63.75 64.75 1.00 Library 9.84 8.86 8.86 8.86 8.33 8.33 8.25 8.25 8.25 8.25 0.00 Public Works, Streets & Roads 39.30 37.32 41.69 42.32 44.80 45.28 45.16 42.76 41.26 41.74 0.48 Transportation & Parking 55.39 53.34 53.74 53.78 56.31 57.70 58.70 58.46 58.46 58.46 0.00 Fleet Maintenance 13.00 13.00 13.00 13.00 13.00 13.00 13.00 12.25 12.25 12.25 0.00 Facility Maintenance 21.33 21.83 21.33 21.36 21.38 21.38 21.38 21.38 21.38 19.38 (2.00) Capital Projects / Fixed Term 1.00 1.75 3.00 2.38 2.38 2.63 2.50 1.00 1.00 1.50 0.50 Total FTE's 264.17 260.15 273.24 276.05 287.88 295.37 299.56 288.92 284.62 284.10 (0.52) 9/20/2011 e 1 -1 - Town of Vail Employee Benefits 2009 2010 2011 2012 Actual % Salary Actual % Salary Budget %o Salary Proposed % Salary Full -Time Regular Employees Fee Based Health Insurance 2,515,558 18.8% 2,525,000 19.1% 2,530,000 18.73% 2,700,000 19.78% Group Term Life and Accidental Death Insurance 214,665 1.6% 213,525 1.6% 86,000 0.64% 74,000 0.54% Long -term Disability Insurance 55,000 0.41% 53,000 0.39% Survivor's Life Insurance 72,000 0.53% 74,000 0.54% Short -term Disability Insurance 25,000 0.2% 25,400 0.2% 32,000 0.24% 25,000 0.18% Wellness Benefit 94,352 0.7% 144,794 1.1% 95,000 0.70% 95,000 0.70% Sworn Officer Death and Disability Insurance 65,629 0.5% 68,336 0.5% 68,500 0.51% 72,000 0.53% Subtotal Fee Based 2,915,204 21.8% 2,977,055 22.5% 2,938,500 21.75% 3,093,000 22.66% Payroll Based Pension Contribution 2,059,169 15.4% 2,059,475 15.6% 2,061,484 15.26% 2,024,625 14.83% Medicare 172,959 1.3% 168,269 1.3% 180,861 1.34% 182,938 1.34% Workers' Compensation Insurance 182,241 1.4% 158,471 1.2% 192,500 1.43% 191,400 1.40% Unemployment Compensation Insurance 28,527 0.2% 27,867 0.2% 27,000 0.20% 27,300 0.20% Subtotal Payroll Based 2,442,896 18.3% 2,414,082 18.3% 2,461,845 18.23% 2,426,264 17/7% Total Full -Time Benefits 5,358,100 40.1% 5,391,137 40.8% 5,400,345 39.98% 5,519,264 40.43% Part -Time and Seasonal Employees Fee Based Wellness 72,199 3.8% 117,746 6.1% 75,000 3.89% 75,000 3.68% Wellness - Boards & Commissions 8,100 0.4% 9,100 0.5% 9,100 0.47% 9,100 0.45% Mini -Med Program 4,199 0.2% 3,375 0.2% 6,000 0.31% 6,000 0.29% Payroll Based Pension Contribution 30,115 1.6% 28,989 1.5% 28,910 1.50% 30,586 1.50% Medicare 27,899 1.5% 27,788 1.4% 27,946 1.45% 29,566 1.45% Workers' Compensation Insurance 26,153 1.4% 22,973 1.2% 27,500 1.43% 27,716 1.36% Unemployment Compensation Insurance 4,094 0.2% 4,040 0.2% 3,855 0.20% 4,078 0.20% Subtotal Payroll Based 88,261 4.7% 83,790 4.3% 88,210 4.58% 91,946 4.51% Total Part -Time and Seasonal Benefits 172,759 8.9% 214,011 11.1% 178,310 9.25% 182,046 8.93% Total Benefits - All Employees 5,530,859 36.1% 5,605,148 37.0% 5,578,655 36.14% 5,701,310 36.34% 9 9/20/2011 1 -1 - 2012 Contribution Request Spreadsheet 2011 2012 Requests 2012 2011 Cash 2011 In- 2012 Cash 2012 In- Variance to TOWN OF VAIL FUNDING REQUEST Funded 2011 In -Kind Funded Kind Value Request 2011 In -Kind Request Kind Value 2011 Staff Funding Recommended GENERAL FUND Contributions: ECONOMIC: A Bravo! Colorado / New York Philharmonic 75,000 80,000 5,000 75,000 A Bravo! Colorado / Philadelphia Orchestra 75,000 80,000 5,000 75,000 A Bravo! Colorado -Music Matters Education & Outreach 7,500 15,000 7,500 A Bravo! Colorado/ 25th Anniversary 25,000 25,000 17,500 A Bravo! Colorado - General operations 15 Ford Park Parking 50 parking spaces per concert Upper Bench lot: 15 Ford Park B National Repertory Orchestra 1,0001 2,000 1,000 1,000 C Vail Farmers' Market - Traffic, buses, signs 4,500 5,000 Traffic, buses, signs 5,000 5,000 D Vail Jazz Festival (June-Sept '09) 50,600 Note: $20K paid from business licenses 60,000 9,400 50,600 Reduction in rent ($9K), 2 blue and 2 gold passes Colorado S8 Museum 42,000 Reduction in rent 9,000 95,000 ($8,700); 4 hrs /month IT ($1800), use of LH Welcome 22,500 53,000 E Ctr room ($3000 estimate) 42,000 F Vail Valley Foundation Birds of Prey (Dec. 1 -4, 05) TOV buses 10,000 TOV bus service 13,000 - American Ski Classic 5,000 parking vouchers 3,000 5,000 parking vouchers 3,000 - 5,000 Street Beat / Winter Concert Series 25,650 PD & PW support 7,500 25,650 PD and PW support 7,500 - 25,650 Vail International Dance Festival 45,000 1 45,000 - 45,000 Gerald R. Ford Amphitheater (Hot Summer Nights) 24,525 PD presence 2,800 27,500 PD presence 2,800 2,975 24,525 UCI 2.1 Pro Cycling Event 175,000 Police, public works 15,000 175,000 PD, PW, Fire support 47,000 - 175,000 2015 World Alpine Ski - 250,000 250,000 - 250,000 2015 Nations Event (Golden Peak) 375,000 375,000 G Vail Chamber & Business Association (VCBA) - Premier Impressions 10,000 20,000 10,000 - H Vail Symposium 75,000 25,000 I Vail's 50th Anniversary 500,000 250,000 J Commission on Special Events 791,810 791,800 791,800 Allocated to Climbing Wall World Cup 45,000 keep separate from CSE 45,000 45,000 3 -day outdoor adventure event 150,000 Teva. Winter Games 75,000 K Taste of Vail / Lamb Cook -off trash pickup; recycling tents 2,500 - L Eagle Valley Land Trust 2,000 OR 2 blue parking passes 2,200 - M Eagle County Loan Fund / Home Buyer Assistance 5,000 5,000 - TOTAL ECONOMIC 1,623,085 51,800 2,928,950 103,300 128,875 2,318,075 EDUCATIONAL N Eagle Valley Childcare - annual contribution 45,000 donate TOV computers & set up 48,000 45,000 O Vail 50th DVD / Summit Films 10,000 10,000 10,000 P Bright Future Foundation 4,000 - O Reach Out and Read Colorado 2,500 - R Early Childhood Partners 8,250 - TOTAL EDUCATIONAL 55,000 3 72,750 72,750 - 55,000 RECREATION S Ski & Snowboard Club Vail (Oct 28 - 31, 2012) 4 days of ice 5,285 4 days of ice 5,285 2 days T VVMG Spring Fashion Show & Luncheon (Mar 30, 2012) 3001 -day parking passes 7,500 3001 -day parking vouchers 7,500 300 if change date 9/20/2011 10 1 -1 -10 2012 Contribution Request Spreadsheet 2011 2012 Requests 2012 2011 Cash 2011 In- 2012 Cash 2012 In- Variance to TOWN OF VAIL FUNDING REQUEST Funded 2011 In -Kind Funded Kind Value Request 2011 In -Kind Request Kind Value 2011 Staff GENERAL FUND Contributions: Funding Recommended U Vail Junior Hockey Association - Nov 2012 Tournament 9 days ice +Donovan/ no parking pass 15,391 9 days of ice + Donovan 1 day + free/reduced parking 24,016 5 days ✓ Skating Club of Vail (July 11 -15'12 & late Dec. '12) 9 days of ice 11,891 9 days of ice 11,891 5 days W Special Olympics (Sundays Jan , Feb, Mar '12) 42 parking passes - LH only 1,050 42 parking vouchers 1,050 42 vouchers X Vail Valley Athlete Commission (See item F) 6,000 6,000 6,000 Y Foresight Ski Guides 2 blue passes 2,200 3 blue passes 3,300 2 passes Z SOS Outreach 35 day pakinq vouchers 700 - AA Vail Sports Commission 47,500 - TOTAL RECREATION 6,000 43,317 53,500 53,742 - 6,000 SUB TOTAL - CONTRIBUTIONS 1,684,085 95,117 3,055,200 157,042 128,875 2,379,0751 ARRANGEMENTS and AGREEMENTS: AB Vail Valley Comm. TV Ch5 - Franchise Fee 70,000 30% of collected Franchise Fees 70,000 70,000 Capital improvements 10,000 10,000 - SUB TOTAL - ARRANGEMENTS and AGREEMEN 70,000 - 80,000 - 10,000 70,000 GRAND TOTAL General Fund 1,754,085 95,117 3,135,200 157,042 138,875 2,449,075 Real Estate Transfer Tax Fund: AC Betty Ford Alpine Garden Foundation - Operations 55,620 2 designated Ford Park summer spaces 100,000 2 designated Ford Park summer spaces 55,620 Water feature improvements 20,000 AD Eagle River Watershed Sediment Pollution Efforts 50,000 77,500 50,000 AE Eagle Valley Alliance for Sustainability - 10,000 - TOTAL RETT 105,620 - 207,500 0 0 105,620 Grand Total 1,859,705 95,117 3,342,700 I 157,042 I 1,482,995 1 2,554,695 9/20/2011 11 1 -1 -11 2012 Contributions Please see the attached spreadsheet to coincide with the following background and recommendations. ECONOMIC A. Bravo! Colorado BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting a total of $200,000: $80,000 each for the Philadelphia Orchestra and the New York Philharmonic — Vail Residency programs. Bravo! is also requesting $15,000 for the Music Matters Education and Outreach Program, and $25,000 for the 25 Anniversary programs. An in -kind contribution is requested for 50 parking spaces per concert on the Upper Bench lot plus the 15 Ford Park spaces they traditionally receive. STAFF RECOMMENDATION: Staff recommends funding at a total of $167,500, allocated to the following: $75,000 for each residency program and $17,500 for the 25 anniversary celebration concerts. Staff shifted funding of the Music Matters Education ($7,500 in 2011) over to the 25 anniversary, and overall this is an increase of funding of $10,000 from prior year. Staff is supporting the 25 anniversary celebration because it includes two special anniversary concert performances with acclaimed violinist and musical director Nadja Salerno- Sonnenberg and her 18 -piece chamber orchestra travelling from California. One of the special concerts features Ms.Salerno- Sonnenberg and the other features Bravo's Artistic Director, pianist Anne - McDermott. Historically, the Town of Vail has contributed funding to the New York Philharmonic and the Philadelphia Orchestra Tier 1 programs. The cultural benefit to the Town of Vail and the tourist attraction of this event are major factors in staff's recommendation for funding. B. Bravo! Family Concert (National Repertory Orchestra) BACKGROUND INFORMATION: The Orchestra is requesting $2,000 to offset travel expenses associated with their annual concert in Vail. Each season, they perform a free family concert at the Ford Amphitheatre in conjunction with Bravo!. STAFF RECOMMENDATION: Staff recommends funding at $1,000 (same as the 2011 contribution) based on the cultural benefit to the town and the potential increase in drive traffic from the Summit area. C. Vail Farmer's Market BACKGROUND INFORMATION: Vail Farmer's Market is requesting $5,000 of in -kind value to cover the cost of services provided by the Town of Vail during the events, and $5,000 cash to cover the cost of traffic control. The Commission on Special Events (CSE) funded $44,000 toward the Farmer's Market in 2011. STAFF RECOMMENDATION: Staff recommends funding in -kind of $4,500 (same level as 2011) which will be included in the town's operating budget. Staff recommends consolidating the cash request with the funding provided by the CSE, as was done for 2010 and 2011. 9/20/201 1 -1 - 12 D. Vail Jazz Foundation BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting $60,000 to fund all 25 performances presented in Vail over the course of the summer, including the Jazz at Vail Square concert series (9 concerts) from July through Labor Day weekend, the Vail Jazz Party during Labor Day weekend (7 sessions), and 9 free summer concerts at Solaris at the Vail Farmers' Market. The Vail Jazz Foundation commits to raising $30,000 of matching funds to continue to upgrade the market series. STAFF RECOMMENDATION: Staff recommends the same funding as 2011 at $50,600 (which was an increase of 65% from 2010), with $20,000 of that coming from the Marketing Fund (business license revenue). While this music festival continues to grow and has become an iconic event, the town's budget cannot support an increase in funding. E. Colorado Ski Museum BACKGROUND INFORMATION: The museum is requesting cash of $75,000 for general operating costs and in -kind of $9,000 (rent subsidy), 2 gold parking passes, 2 blue parking passes, 4 hours per month of IT support and complimentary use of the LionsHead Welcome Center's community room. STAFF RECOMMENDATION: Staff recommends funding the in -kind request for subsidized rent ($9,000) and a cash contribution of $42,000 (for a total contribution of $51,000). This is flat with 2011. The town's IT staff is stretched very thin and cannot accommodate the request for IT support. Programming for the LionsHead Welcome Center has not been finalized as yet, so it is difficult to commit complimentary use. Two blue passes are given to the museum as a part of their lease for the facility. The budget cannot support the new request for an additional four parking passes. F. Vail Valley Foundation (VVF) BACKGROUND INFORMATION: The Foundation is requesting $103,150 of cash funding and $26,300 of in -kind for entertainment programs and winter events. (Street Beat; Vail International Dance Festival and Hot Summer Nights, Birds of Prey, and the American Ski Classic). In addition, the VVF is requesting $175,000 cash and $25,000 of in -kind funding for the US Pro - cycling Challenge. There are two requests relating to the 2015 World Alpine Ski Championships: $250,000 annual commitment (2n of 5 year commitment) for the overall championships and $375,000 annual commitment (1s of 4 year commitment) for the Nations Team Event to be held at Golden Peak. STAFF RECOMMENDATION: Staff recommends funding the in -kind requests for the special events, although limits the Birds of Prey in -kind to $10,000 ($13,000 requested), and those costs will be built into the town's 2012 operating budget. Staff also recommends cash funding at the same level as 2011: $25,650 toward Street Beat; $45,000 to the Vail International Dance Festival; $24,525 toward Hot Summer Nights, and $5,000 for the American Ski Classic for a total of $100,175. Staff supports the UCI 2.1 Pro - Cycling event, the 2015 World Alpine Championships and the Nations Team Event and recommends funding $100,000 from the Vail Local Marketing District for the Pro - cycling Challenge, contingent upon a concert at the Ford Amphitheater. The remaining funds will need to come from the General Fund reserves, as the town's annual operating budget cannot absorb that level of expense. 9/20/201 1 -1 -13 G. Vail Chamber & Business Association (VCBA) BACKGROUND INFORMATION: The VCBA is requesting $20,000 to expand the Premier Impressions Program to six -weeks in duration to encompass both winter (December- March) and summer seasons (July /August). The new programming assumes 300 $50 Vail- branded gift cards would be awarded, and to contain costs the end of season awards reception would be eliminated. STAFF RECOMMENDATION: While the intent of the Premier Impressions coincides with Council goals, staff is concerned about the future of this program and acknowledges there are other programs addressing the same goals. Only 105 gift cards were awarded in 2011, with much of the cash funding going toward the end of the season party. The Premier Impressions proposed 2012 budget plans for 300 gift cards, increased advertising and promotional efforts, and increased management fees. Staff is also concerned with the Chamber's financial stability upon review of their balance sheet and limited representation within the business community (approximately 25% of Vail businesses). In addition, the Vail Valley Partnership provides a program on a fee basis that meets a similar guest services objective for Vail businesses and both the Town of Vail and Vail Resorts sponsor rewards programs for employees exhibiting excellent customer service. H. Vail Symposium BACKGROUND INFORMATION: The Vail Symposium is requesting $75,000 to help fund both a winter series and summer seminar. The winter series will include four speakers. The summer seminar consists of a new, three -day event called "The Vail Summit on Health and Wellness" to include approximately 18 speakers covering four thematic field such as sports medicine and fitness, the business of medicine, women's health issues and alternative medicine. STAFF RECOMMENDATION: Staff recommends funding of $25,000 along with marketing support from the Vail Local Marketing District contingent upon a detailed list of confirmed speakers and matching grants for the remaining $50,000. The Symposium receives $4,500 annually from the Town of Vail Library for the Adventure Speaker series. I. Vail's 50 Anniversary BACKGROUND INFORMATION: Highline Sports & Entertainment has been selected to produce an 18 -month marketing, PR and event activation program to celebrate and promote Vail's 50 Anniversary. The cross - community team planning this celebration is requesting $500,000 from the Town of Vail to contribute to the $3.8 million in estimated costs. STAFF RECOMMENDATION: As the town's annual operating budget cannot absorb this amount of expense, staff recommends funding $250,000 out of General Fund reserves until a more firm plan for the celebration is developed. This includes $30,000 for the Pioneer Days event and $20,000 in Colorado Ski Museum activities. As a solid plan develops, we may recommend additional funding at that time. J. Commission on Special Events (CSE) BACKGROUND INFORMATION: The CSE is requesting funding for various events, totaling $1,061,800: $836,800 for existing events, $150,000 for a new three -day outdoor adventure style event during Memorial Day weekend and $75,000 for the Teva Winter Games (February 9 -12). 9/20/201 1 -1 -14 STAFF RECOMMENDATION: Staff recommends the $836,800 funding, flat with prior year as directed to all town departmental budgets. This includes $45,000 for the World Climbing event during the Mountain Games. It may be premature to recommend funding for the new event at $150,000 (there are no existing events funded at this level), and staff recommends funding the Teva Winter Games out of the current annual CSE budget. An additional $54,117 of staffing & related expense is currently included in the town's 2012 operating budget. The entire CSE budget is part of the Economic Development Department of the town K. Taste of Vail Lamb and Apres Cook -off BACKGROUND INFORMATION: The Taste of Vail is requesting in -kind services for the Lamb Cook -off for trash and recycling services. STAFF RECOMMENDATION: Staff recommends funding this in -kind request for event visitors only (food vendors must provide their own trash cans), with an estimated at a cost of $2,500. The Taste of Vail received $20,000 of cash funding from the CSE in 2011. L. Eagle Valley Land Trust BACKGROUND INFORMATION: The Eagle Valley Land Trust is requesting either 2 blue parking passes or $2,000 cash contribution to help fund the stewardship of four open space parcels within the town. STAFF RECOMMENDATION: Because the annual site visit occurs during the summer, staff does not recommend funding either the cash or parking pass. M. Eagle County Loan Fund (ECLF) / Home Buyer Assistance BACKGROUND INFORMATION: The ECLF is requesting $5,000 in funding to be used for down payment assistance loans. These loans are available for employees within Eagle County to purchase deed restricted units. STAFF RECOMMENDATION: The ECLF received $5,000 from the Vail Local Housing Authority in 2009 and $15,000 in 2010. Staff recommends that the ECLF continue working with the Vail Local Housing Authority as a more appropriate resource for those funds. EDUCATIONAL N. Eagle Valley Childcare (EVC) BACKGROUND INFORMATION: The EVC has requested $48,000 of funding for 2012 to subsidize Town of Vail childcare. STAFF RECOMMENDATION: Because the town is a founding partner, staff recommends funding $45,000 (same amount as 2011). This childcare provider is an important service used by town employees. 9/20/20 O. Summit Films: Vail 50 DVD "In the Spirit of the Founders" BACKGROUND INFORMATION: Summit Films is requesting the final installment of $10,000, from a three -year request ($15,000 has already been funded by the town). These funds are being used for the production of a two hour DVD set documenting the first fifty years of Vail. To date approximately $195,000 has been committed to this project from other donors, including a $150,000 commitment from Vail Resorts. STAFF RECOMMENDATION: Staff recommends funding $10,000 for 2012. Because the town could not commit funds beyond the current fiscal year, staff required Summit Films to apply for annual funding for each year. This endeavor is the first of several celebrations that the town intends to participate in for Vail's 50 anniversary and we look forward to the results of this project. P. Bright Future Foundation BACKGROUND INFORMATION: The Bright Future Foundation is requesting $4,000 to help fund a county- specific training summit in Vail, with an estimated 100 attendees. The summit is designed to enhance multidisciplinary responses to crimes involving domestic violence and sexual assault. STAFF RECOMMENDATION: While this is a valuable program, staff does not feel this is an appropriate use of taxpayer funds. This organization already receives some funding from property taxes collected within Vail. Q. Reach Out and Read Colorado BACKGROUND INFORMATION: Reach Out and Read is requesting $2,500 of funding to support their programming and purchase of books. During wellness visits, pediatricians work with low - income parents of children aged 6 months to 5 years and stresses to the parents the importance of reading in the home prior to kindergarten. A book is given to the child at each visit to encourage home learning. STAFF RECOMMENDATION: While this is a valuable program, staff does not feel this is an appropriate use of taxpayer funds. The Vail Library has established children's programming for local families. R. Early Childhood Partners BACKGROUND INFORMATION: Early Childhood Partners is requesting $8,250 to fund a 12 -week "Incredible Years Parenting Class" to be held in Vail, which provides the tools to help parents build a more positive relationship with their children, develop more effective discipline and help kids grow and learn at their highest potential. STAFF RECOMMENDATION: While this is a valuable program, staff does not feel this is an appropriate use of taxpayer funds. 9/20/20 1 6 1 -1 -16 RECREATIONAL S. Ski & Snowboard Club of Vail BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in -kind funding of $5,285 for 4 days of ice for their annual Ski & Snowboard Swap event to be held at the end of October, 2012. STAFF RECOMMENDATION: Staff recommends funding this in -kind request for two days (out of four requested) with appropriate approval and coordination with the Vail Recreation District. The Ski & Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set -up, tear -down, cleaning and utilities. Two days are recommended at this time because the town is currently recruiting participatory sporting events and may need to use some of our allocated days to offset costs for those groups. However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days (days will be released by August 1, 2012). T. Vail Valley Medical Center Volunteer Corps (VVMC) BACKGROUND INFORMATION: The VVMC is requesting in -kind funding for 300 parking vouchers for the Spring Fashion Show & Luncheon event on Friday, March 30, 2012. STAFF RECOMMENDATION: This request has always been granted, however with the day of the event on a Friday in March, staff is very concerned that even if coupons are given out, the event participants may not even find a parking space. In addition, the potential impact to parking revenue is much greater on a Friday than on a different weekday, or a date in April. If the VVMC can reschedule this event, staff would be willing to accommodate this request. U. Vail Junior Hockey Association BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting $15,391 in -kind funding including $11,891 for 9 days of ice (3 weekends during November, 2012) and $3,500 for use of the Donovan Pavilion in the spring of 2012 for an End of Hockey Season Gathering for volunteers, sponsors, parents, and players. In addition, they are requesting free or reduced parking in the LionsHead Parking Structure for the 3 rd weekend of the tournament (scheduled for November 16 — 18). STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested), subject to approval and coordination with the Vail Recreation District for the ice time. Staff recommends waiving the fee for Donovan Pavilion, contingent upon approval and coordination with the Donovan Management Company regarding availability. However, the Hockey Assn. will be responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set -up, tear - down, cleaning and utilities. The reduced days relate to the town's need for ice time as mentioned in item "S ". However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days. The parking request is estimated at a cost of $8,625. Staff does not recommend funding this request as the budget cannot support an increase from the prior year's contribution. 9/20/20 1 -1 -17 V. Skating Club of Vail BACKGROUND INFORMATION: The Skating Club of Vail has requested in -kind funding of $11,891 for 9 days of ice for two separate competitions (31st Annual Vail Invitational Championships and the 9 th Annual Vail Mountain Fun Skating Competition) July 11 -15, 2012 and the Holiday Ice Shows in late December, 2012). STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested) subject to approval and coordination with the Vail Recreation District. The Skating Club will be responsible for hard costs for use of the Dobson Arena such as set -up, tear -down, cleaning and utilities. The reduced days relate to the town's need for ice time as mentioned in item "S ". However, if there are enough available days remaining prior to this event, staff recommends providing the full amount of days (days will be released by August 1st) W. Special Olympics BACKGROUND INFORMATION: The Special Olympics is requesting in -kind funding of $1,050 for a total of 42 parking vouchers for volunteers who train the athletes on Sundays spanning January through the end of the season. STAFF RECOMMENDATION: Staff recommends funding this in -kind request, for the LionsHead parking structure only, with one -time entry /exit coupons (total of 42). X. Vail Valley Athlete Commission (see backup for item F) BACKGROUND INFORMATION: The Athlete Commission is requesting a $6,000 cash contribution to support local athletes. The athletes are also funded by the Vail Valley Foundation and Vail Resorts. STAFF RECOMMENDATION: Staff recommends funding this request at $6,000 (flat with 2009, 2010 and 2011) in support of our athletes and for the international exposure for the Town of Vail. Y. Foresight Ski Guides BACKGROUND INFORMATION: Foresight Ski Guides is requesting three parking passes for the Vail Village parking structure for January — April 2012 and November /December 2012. Foresight provides parking to volunteer guides, half of which drive from Denver. Local guides usually take public transportation and /or carpool. Foresight provides challenging recreation opportunities to visually impaired participants and guides, including the Colorado School for the Blind and soldiers blinded in Iraq and Afghanistan. STAFF RECOMMENDATION: Staff recommends providing two blue passes, restricted to the LionsHead parking structure, as was approved in 2010 and 2011. The budget cannot sustain an increased parking request. Z. SOS Outreach BACKGROUND INFORMATION: SOS Outreach is requesting 35 parking vouchers to be used by program coordinators hauling gear to and from the mountain for the winter skiing and snowboarding programs for underserved youth. 9/20/20 1 8 1 -1 -18 STAFF RECOMMENDATION: While this is a valuable program, the town's operating budget cannot sustain an increased parking request. AA. Vail Sports Commission (VSC) BACKGROUND INFORMATION: Vail Sports Commission is requesting $47,500 to help fund men's and women's hockey tournaments, golf tournaments, a Master's Nordic racing event, the recruitment of the NHL Officials Convention, recruitment of a NCAA hockey event and recruitment of NCAA Soccer High Altitude Training; $12,000 of the amount requested would be used for administrative expense, and $6,500 for direct marketing expenses. STAFF RECOMMENDATION: Staff recommends that the Sports Commission approach the CSE for the hockey, golf and Nordic events, and approach the Vail Local Marketing District (VLMD) Advisory Council to review the merit of funding the recruitment of NHL Officials Convention to determine if it fits within the group business segment. The VLMD also funds the recruitment of participatory sports through the Vail Valley Partnership. ARRANGEMENTS & AGREEMENTS AB. Vail Valley Community TV / Channel 5 BACKGROUND INFORMATION: Channel 5 is requesting a portion of the franchise fee the Town of Vail receives annually from Comcast. In 2011 this amount was budgeted at $70,000. Channel 5 is also requesting another $10,000 for capital improvements. STAFF RECOMMENDATION: Staff recommends funding the franchise fee at 30 %, estimated at $70,000. Staff recommends funding $4,000 of the $10,000 requested within the 2011 capital budget for the streaming video of Council meetings. REAL ESTATE TRANSFER TAX FUND AC. Betty Ford Alpine Gardens BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting funding of $100,000 for general operating, education programs and conservation expenses. They are also requesting $20,000 to complete the repairs needed to the main water feature and two designated spaces in the Ford Park parking lot. The Garden hosts thousands of visitors per year and has achieved World - premier status as a high altitude garden. STAFF RECOMMENDATION: Staff recommends funding operating expenses at $55,620, flat with 2011 funding. The Gardens will be provided Ford Park spaces for summer as in prior years. It may be premature to allocate funds for capital improvements pending the outcome of the Conference Center ballot question, as the Gardens may benefit from a new entry should voters approve the use of funds. 9/20/20 1 -1 -19 AD. Eagle River Watershed BACKGROUND INFORMATION: The Eagle River Watershed is requesting $77,500 of funding. Of this request, $25,000 relates to the maintenance and monitoring of the Black Gore Creek, $20,000 for the Gore Creek Water Quality Improvement Plan, $15,500 for general operating support, $7,500 of public outreach /information, $7,500 for collaborative action monitoring with other local municipalities and $2,000 for Clean Up events. STAFF RECOMMENDATION: Staff recommends funding of $50,000, flat with 2011. This includes $10,000 (20 %) for general operations, $20,000 for the Water Quality Improvement Plan, and $20,000 for both sediment - source monitoring and bio- monitoring of the Gore / Black Gore Creek. AE. Eagle Valley Alliance for Sustainability BACKGROUND INFORMATION: The Alliance is requesting $10,000 to help fund and promote various environmental programs that benefit the Town of Vail, including the community garden in West Vail, recycling outreach and education, the annual E -Waste event and energy events /programs. STAFF RECOMMENDATION: Staff does not recommend funding this request because the town has an environmental sustainability budget which has supported the community garden, recycling outreach and education and energy programs. 9/20/20 1 -1 -20 APPLICATION FOR TOWN OF VAIL FUNDING FY2012 1. Name of organization: Bravo! Vail Valley Music Festival 2. Contact person: John W. Giovando, Executive Director 3. Mailing address: 2271 N. Frontage Road West, Suite C, Vail, CO 81657 4. Telephone: (970) 827 -5700 5. E -mail address: jgiovando @vailmusicfestival.org 6. Members and Titles of your governing board: Ronnie Baker Businessman Jan Broman Business Entrepreneur/Philanthropist Bill Burns Bank Executive Jan Coulson Philanthropist Timothy Dalton, Vice Chair* Businessman Cookie Flaum Philanthropist Ceil Folz President, Vail Valley Foundation John Galvin* Businessman/Philanthropist Dan Godec, Treasurer* Banking Industry Consultant Jeanne Gustafson, Secretary* Retired Businesswoman Linda Hart* The Hart Group, Dallas, TX Chris Jarnot Vail Resorts Alan Kosloff, Chairman* Retired Businessman Honey Kurtz* Philanthropist Marion Laughlin Bravo Guild Volunteer Chairman, Rob LeVine Chairman, Vail Symposium Richard Liebhaber* Retired Communications Executive Vicki Logan* Retired Businesswoman Laura Marx Philanthropist Tony Mayer Retired Banker Shirley McIntyre Philanthropist/Businesswoman Russell Molina Businessman Matt Morgan Owner, Sweet Basil Restaurant Susan Rogel Philanthropist Margaret Rogers Attorney, Town of Vail Council Member Byron Rose Retired Businessman Terie Roubos* Philanthropist/University of Colorado Carole Segal* Philanthropist Rob Shay Betteridge Jewelers Rachel Smiley Businesswoman/Alpine Party Rentals Cathy Stone* Philanthropist/ Vail Jazz Foundation Argie Tang, Vice Chair* Philanthropist Doug Tansill ** Businessman Betsy Wiegers* Retired Businesswoman/Philanthropist * Executive Committee ** Chairman Emeritus 9/20/2011 1 -1 -21 7. Amount of contribution requested: $175,000 and $25,000 earmarked from TOV supplemental budgets for a total of contribution request of $200,000 8. Organization fiscal year -end: September 30 9. Are your books audited? Yes. A financial review is conducted at the end of each fiscal year by Stephanie Novosad, CPA of Novosad, Lyle and Associates. A Sarbanes -Oxley review is performed by Jerry McMahan of McMahan and Associates. An Independent Audit Committee established by the Board of Trustees oversees annual budgets and income and expense statements and meets independent of management with auditor. 10. How will the contribution be used? The contribution will be used as follows: New York Philharmonic: $80,000 The Philadelphia Orchestra: $80,000 Music Matters /Educational Outreach: $15,000 Subtotal: $175,000 Earmark from TOV supplemental budgets for 25th Anniversary special projects to be determined:: $25,000 Total Contribution Request: $200,000 In 2008, the Festival was awarded a grant from the Town of Vail of $175,000: $75,000 each for New York and Philadelphia and $25,000 for general operating. Following the recession of September of 2008, the Festival was asked to voluntarily reduce is request by 10% to $157,500 and the grant has remained at this level. The Festival budget in 2008 was $4,431,500 has increased annually and will stand at $4,897,500 for 2012, which represents an increase of 10.9 %. The request is to restore the 2008 level for the 2012 grant award, the 25th Anniversary Season. A parking request is being made to allow the Festival to continue to purchase a maximum of 50 parking spaces per concert (based on actual usage) at the Upper Bench lot for its donors at the level of $15,000 cash and above as well as use of the "triangle" for event volunteers. 11. How does your request support item 1C of the contribution policy? A) Providing citizens and guests with an abundance of recreational, educational, and cultural opportunities. 2012 marks the 25th Anniversary Season of the Bravo Festival featuring three world -class American orchestras; each one representing a unique chapter in the development of our nation's cultural life during the the 19th and early 20th centuries. The New York Philharmonic, our country's oldest orchestra, returns for its 10th residency under the direction of conductor Alan Gilbert. A performance of one of Mozart's most ambitious works, the Great Mass in C minor, is scheduled for its Vail premiere and will feature vocal soloists from the Metropolitan Opera's renowned Young Artist Program. The Philadelphia Orchestra and the Dallas Symphony Orchestra, each began in 1900, and return for their 6th and 12th seasons, respectively. The former comes with its new Music Director, the sensational YannickNezet- Seguin, who will lead Brahms' beloved Fourth Symphony, plus works by Tchaikovsky and prize- winning composer, Jennifer Higdon, a Vail favorite. The "Fabulous Philadelphians" finish up with the Vail debut of star violinist Joshua Bell. The Dallas Symphony Orchestra, a central player in the Festival's Fourth of July and 9/20/2011 1 -1 -22 other popular concerts, opens its residency with the renowned Dutch Maestro Jaap van Zweden, its music director, who is making headlines worldwide and at home. The Festival rounds out with a plethora of fun and festive chamber music concerts which will feature soloists appearing in concerto with the orchestras. These include Yefim Bronfman and important emerging talents, such as the Swiss pianist Martin Helmchen, and leading chamber musicians such as Opus One, a piano quartet. Cherished works by Brahms and Mendelssohn as well as those informed in some engaging way by the number "25," will figure prominently. Finally, a as special 25th Anniversary feature, Nadj a Salerno- Sonnenberg, the extraordinary violinist and musical director will bring her 18- piece chamber orchestra from California for two very special concerts; one devoted to Bach that will include a violin concerto for Ms. Salerno- Sonnenberg as well as the famous D minor piano concerto for Bravo's new Artistic Director, pianist Anne -Marie McDermott. The two previous Music Directors, Eugenia Zukerman and Ida Kavafian will also take part in this hallmark season The 25th Anniversary Season of the Festival will serve an estimated 65,000 concert-goers through the production of over 80 events and concerts including 18 orchestral concerts and 30 chamber music concerts. Additionally, Bravo takes great pride in providing a number of free and affordable opportunities for citizens and guests to experience an abundance of cultural opportunities at the highest international level. As part of this effort, Bravo offers a Season Lawn Pass to local residents at deeply discounted rates; Season Lawn Passes are available for only $135, teachers may purchase a Lawn Pass for $99, while cost for a student is only $49. This pass allows the individual access to all 18 orchestral concerts at the Gerald R. Ford Amphitheater; the actual value of these passes is approximately $400. The Music Matters Education Programs include: 20 complimentary chamber music concerts throughout the Vail Valley, by the Festival's Young Professionals -in- Residence; over 30 complimentary student/adult Music Education Programs such as Live @ the Library, Instrument Petting Zoo, Very Young Composers, Open Rehearsals, Performance Preludes and the Family Concert featuring the National Repertory Orchestra. All of these Music Matters Programs (50 +) are provided free to the public. The Festival is also proud to continue the success of its newest Music Matters program the Never -Ever Piano Lessons project which commenced in 2009. Children in grades 2 through 7 receive half -hour classes after school each week during the academic year. The cost for each student's lesson is only $2 and fees are waived for approximately 30% of underprivileged students. Instructors introduce fundamental music concepts and basic reading skills. In 2011, the Festival is proud to welcome its new Artistic Director Anne -Marie McDermott. Anne -Marie is a world- renowned, passionate pianist who has performed at the Bravo Festival for many years. Anne -Marie will bring great enthusiasm, energy and dedication to the Festival and to the Vail community. Economic Benefit to the Town of Vail The Bravo Festival's level of artistic excellence continues to out -rival festivals nationwide and attract visitors to the Town of Vail. The Bravo Festival is the only summer music festival in the country to host three top -tier orchestras, setting the Town of Vail apart from other resorts. In addition to this already impressive programming, the Festival presented a complimentary, special piano recital on June 26, 2010, featuring internationally renowned and passionate pianist, Anne -Marie McDermott, Bravo's new Artistic Director, at the Gerald R. Ford Amphitheater, Vail. 9/20/2011 1 -1 -23 Because the Festival is an important draw for vacationers and day visitors to the region, it is a vital part of the summer economy in the Vail Valley. Every summer Bravo conducts a survey of its audience to determine audience demographics, economic impact and useful marketing and advertising statistics. For the 2010 Season, Bravo conducted one paper survey which was distributed to concert-goers at the Gerald R. Ford Amphitheater and an additional capture of audiences surveys were conducted online to attendees from both the orchestral and chamber concerts. For 2011, as a result of the request of the Town of Vail, the Festival has engaged a professional survey company. BBC Research and Consulting is providing input on audience survey questions, conducting the surveys and producing the economic impact report. BBC has extensive experience conducting economic analysis studies and helping cultural institutions better serve their customers. A 41 year -old Denver -based consulting firm, they have extensive experience with Colorado resort communities and cultural institutions. The 2010 survey results showed that a total of $12.7 million is brought to the Eagle Valley community directly because of Bravo performances and events, and that government entities collected a total of $1,005,124 in taxes as a result: the Town of Vail received $263,636; other county towns cumulatively received $184,481; Eagle County received $189,888; the State of Colorado received $367,119. The following are important survey highlights that directly benefit the Town of Vail. Attendance stands at approximately 60,000. The majority of the Vail events are ticketed at the Gerald R. Ford Ampthitheater, with the exception of the lawn area on the July 45 concert and the facility at the free Family Concert on July 14. Outreach and "Music Matters" programs are free at the Fanners' Market, the Vail Library, and other outdoor venues. Demographic profile: • 85% agreed or strongly agreed that Bravo had positively influenced their decision to return to the Vail Valley, strongly indicates that Bravo performances contribute directly to encourage repeat visitors. • 83% at attendees have attended in the past with over 350 people indicating that they had been attending for 8 or more seasons • 72% of attendees came from Colorado. 7% come from Florida,; 5% from Texas; and 2% from Arizona. • Age: 31% are below the age of 55; 34% are 56 to 65; 27% are 66 -75 • Income: 2% under $25,000; 7% $25,000 to $49,999; 13% $50,000 to $74,999; 22% $100,000 to $149,000;13% $150,000 to $199,000; 8% $200,000 to $249,000; 21% $250,000 and above. • Estimate spending by event attendees: • 64% of respondents planned to shop while in the Vail Valley; 39% of those respondents shopped in the town of Vail; shoppers spend an average of $212.38 per person resulting in revenues of $4,528,104. • Approximately 55% of concert -goers dine out on a concert evening and spend on average $49.66 per person, resulting in approximately $1,219,100 in revenues; 79% of those who dine out post - concert, dine in Vail • Approximately 64% of concert goers purchased food and beverages at the Gerald R. Ford Amphitheater; total amount spent at the GRFA was $717,345 (including taxes). 9/20/2011 1 -1 -24 • 47% of vacationers stayed in Vail and spent approximately $3,258,552; vacationers who indicated Bravo as a primary reason for their visit to the Valley, indicated a 7 -night stay. • The 2010 Survey did not include members of the orchestras, orchestra administration or family traveling with them; the 2011 Survey will include this demographic. All orchestras residencies in 2011 and 2012 will be housed in Vail. Please see below for a breakdown of housing costs for the 2011 and 2012 seasons: ORCHESTRA HOUSING COSTS 2011 2012 Projection New York Philharmonic Housing Total Total Antlers at Vail $-18.870 $50,091 Vail Cascade Resort & Spa $56,547 $0 Vail Marriott Mountain Resort & Spa $0 $57,960 Lodge at Vail $6,075 $6,226 Housing Expenses, In -Kind $200,000 $200,000 Sub -Total New York $311,492 $314,277 Dallas Symphony Orchestra Housing Antlers at Vail $36,135 $37,038 Vail Plaza Hotel $28,512 $29,224 Vail Marriott Mountain Resort & Spa $7,110 $7,287 Housing Expenses, In -Kind $200,000 $200,000 Sub -Total Dallas $271,757 $273,549 The Philadelphia Orchestra Antlers at Vail $54,300 $55,657 Vail Cascade Resort & Spa $61,182 $62,711 Housing Expenses, In -Kind $200,000 $200,000 Sub -Total Philadelphia $315,482 $318,368 Total Orchestra Housing Expenses in the Town of Vail $898,731 $906,194 9/20/2011 1 -1 -25 Marketing Year after year, the Bravo Festival continues to bring national recognition to the Town of Vail. The Festival's publicity plans include heavy exposure through: year -round advertisement production, placement in local and national print, Internet, e- Blasts, radio, and television media. The Festival's annual newsletter and ticket brochure are mailed to a database of 17,000. Regular national and regional press releases are distributed throughout the year. newspaper, television, radio coverage and critical review occur during the summer months. Complete, professional annotated program books and pocket calendars are distributed throughout the summer in hotels and community gathering spaces. The Festival actively maintains a website: www.vailmusicfestival.org and is engaged in social media networking through Facebook, Twitter, Youtube, Instant Encore and foursquare. Furthermore, Bravo performances are broadcast throughout the United States and Canada by National Public Radio's "Performance Today" series, reaching an estimated six million people per program through 229 member stations. Bravo receives major national coverage in the metropolitan areas of Denver, Los Angeles, San Francisco, Phoenix, Albuquerque, Salt Lake City, Chicago, St. Louis, Boston, New York, Philadelphia, Washington, Rochester, Atlanta, Dallas, Houston, Cleveland, Charlotte, Seattle, Indianapolis, Kansas City, and Miami. Through an active partnership with the Local Marketing District Council, the Festival collaborates to market heavily to the Front Range. The Bravo Festival has retained New York based 21C Media to promote and bring national and international awareness to the Festival and the premier mountain resorts of Vail and Beaver Creek. 21C Media Group is an independent public relations, marketing, and consulting firm specializing in classical music and the performing arts. Our clients range from solo artists, ensembles and performing arts institutions to record labels, media organizations and Fortune 500 companies. The 21C team draws upon a broad spectrum of experience in the music industry, in areas including publicity, marketing, career development, record production, artist management, publishing and new media. Through its own network of contacts and relationships, and through an affiliation with the London/Hamburg -based Albion Media, 21C provides its services throughout North America, as well as support, when desired, in Europe and the Far East. The Festival prints and mails 17,000 ticket brochures. Lodging partners are listed in the ticket brochure with their toll -free numbers. The website also provides information on lodging with direct links to their websites. Most ticket purchasers prefer to stay in Vail, and ticketing staff steer patrons to lodging within walking distance. In addition, the Festival contributes directly to a positive economic climate in Vail through the housing of orchestra members. In 2011, the Festival will bring to Vail more than 500 performing artists and their families, including three professional orchestras: the New York Philharmonic, The Philadelphia Orchestra and the Dallas Symphony Orchestra; approximately 550 family members and guests will accompany the musicians. A total of 9 conductors, 25 soloists and concerto artists, and 45 orchestral support staff accompany these orchestras. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The Bravo! Festival receives funding support from private and family foundations; federal, state and local government; corporate enterprises; individual patrons; as well as from membership fees from the local community volunteer Guild. Earned income is generated through ticket sales, program advertising, concession sales and investments. 13. Organization's mission statement: 9/20/2011 1 -1 -26 Bravo...enriching people's lives through the power of music. • To enhance the cultural life of the Vail Valley through the organization and presentation of classical and popular music programs at the highest international artistic level. • To foster the performing arts — music, dance and theater — in the Vail Valley. • To promote public education in the arts. • To provide an additional cultural dimension to the summer season that encourages part time residents to spend more time in the Vail Valley and attract summer visitors in larger numbers for longer stays thereby contributing to the cultural and economic well being of the Vail Valley. A superior level of environmentally - sensitive services The Bravo Festival is committed to operating with a minimal environmental impact. In 2009, Bravo began an aggressive campaign to increase its efforts to be more environmentally sensitive. Continuing through the 2012 Season, all Festival collateral including ticket brochures, pocket calendars, primers, posters and program books will be printed on recycled paper. All patrons, subscribers and ticket buyers are actively encouraged to use the website to reduce the demand for printed materials. Confirmations for ticket orders are distributed by email. The Festival exercises many environmentally sensitive policies year- round. The Bravo office actively recycles paper, plastic, aluminum and cardboard. The Bravo office space is outfitted with energy efficient appliances and light bulbs whenever possible and many of the fixtures in the office were constructed from recycled materials. During the 2009 renovation, the Bravo Festival also made its best effort to use green materials in the office space such as recycled carpet, low emission adhesives, low odor /zero -VOC paints, reclaimed lighting and materials, and recycled glass, plastic and metal from the original construction as well as reducing waste by locally recycling all qualifying materials during the demolition phase. Additionally, Festival concerts are held primarily out of doors during daylight hours, with very little requirement for HVAC or lighting. Concert goers are encouraged to carpool and use public transportation. The Bravo Festival impacts Vail's sense of community in a positive way. Music transcends politics, religion, race, age, and level of education, creating experiences to be shared by all equally. More than 75 local people are on the Board and Advisory Board, serving as ambassadors within the community and around the nation and the world. The 25th Anniversary season in 2025 provides the perfect opportunity to celebrate the Festival and its contribution to the Vail community. Special events will include a commemorative concert, a Silver Anniversary Gala in a Vail venue and unique opportunities for businesses, restaurants and retailers to promote this season -long event. 9/20/2011 1 -1 -27 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: September 2010) Assets Current Assets Cash and cash equivalents $ 743,158 Investments at market value 55,259 Accounts receivables, net 75,213 Prepaid expenses 88,774 Total Current Assets $ 962,404 Non - Current Assets: Restricted Cash $ 561,294 Total Non - Current Assets $ 561,294 Fixed Assets Leasehold Improvements $ 61,474 Less: accumulated amortization (15,340) Furniture, fixtures and equipment (351,036) Less: accumulated amortization (312,960) Total Net Fixed Assets $ 84,210 Other Assets Festival piano, works of art $ 58,000 Total Other Assets $ 58,000 Total Assets $1,665,908 Liabilities Current Liabilities Accounts payable /accrued liabilities $ 82,377 Total Current Liabilities $ 82,377 Non - Current Liabilities Deferred compensation obligations $ 561,294 Total Non - Current Liabilities $ 561,294 Total Liabilities $ 643,671 Net Worth $1,022,237 (Total Assets Minus Total Liabilities) 9/20/2011 1 -1 -28 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget - 2011 Revenues: Event Income $1,260,000 Festival Contributions /Endowment $2,925,000 Grant Revenue $ 195,000 Program Advertising $ 160,000 Interest Income $ 10,000 Total Earned/Unearned Income $4,550,000 Expenses: Orchestra/Artist Fees /Travel /Housing $2,377,800 Special Artistic $ 157,925 Marketing $ 466,000 Administrative $ 214,000 Salary /Taxes /Benefits $1,334,275 Total Expenses $4,550,000 In -Kind Contributions $3,690,000 In -Kind Expenses $3,690,000 Total Revenues Minus Expenses $0 9/20/2011 1 -1 -29 NATIONAL REPERTORY ORCHESTRA Application for Town of Vail Funding 2012 Application , NATIONAL REPERTORY ORCHESTRA .0 1 I., \lusit Director ,rrrJ!H / //?e I./rltrrc'o] llrttii• Submitted June 28 2011 9/20/2011 1 -1 -30 National Repertory Orchestra 2012 Proposal to The Town of Vail 1. Name of organization: National Repertory Orchestra 2. Contact person: Julie Chandler, Director of Development 3. Mailing address: P.O. Box 6336, Breckenridge, CO 80424 4. Telephone: (970) 453 -5825 5. E -mail address: julie @nromusic.com 6. Members and Titles of your governing board: Executive Board: President: Kate Taucher Vice President: David Pessel Treasurer: Paul Watkins Secretary: Scott Snyder Past President: Laurie Barr Board of Trustees: Libby Bortz Barbara Calvin Daniel Corwin Bruce Horii Patrice Lara Gretchen Swift David Waldman 7. Amount of contribution requested: $2,000.00. 8. Organization fiscal year -end: September 30 9. Are your books audited? Yes. 9/20/2011 1 -1 -31 10. How will the contribution be used? Funds from the Town of Vail will be used for a portion of the expenses associated with our annual concert in Vail. The National Repertory Orchestra (NRO) has a longstanding history of performance at the Bravo! Vail Valley Music Festival. The popularity of each performance has been evident in the hundreds of audience members drawn into the free family concert, presented each year at the Gerald R. Ford Amphitheatre. Maestro Carl Topilow uses his passionate conducting style to give audience members a fresh and exciting concert experience, enthralling the audience with his narration and stories behind the music. In 2011, the NRO received a $1,000.00 contribution from the Town of Vail to offset a portion of the costs associated with our NRO Family Concert in Vail on Thursday July 14 2011. Expenses include truck rental, costs for musicians, transporting large instruments, marketing costs, and rehearsal costs relating to the Bravo! Vail Valley Music Festival performance. For the NRO's 2012 performance at the Bravo! Vail Valley Music Festival, we are again asking the Town of Vail to help defray some of the costs associated with this concert, since there is no revenue from ticket sales connected with this event. The funds would be used for the same expenses from 2011, offsetting the event costs of marketing, instrument and equipment transportation, music and truck rental, and rehearsal. 11. How does your request support item 1C of the contribution policy? The National Repertory Orchestra, like the Town of Vail, is dedicated to providing the community with recreational, educational and cultural experiences. The NRO has a long - established relationship with the Bravo! Vail Valley Music Festival and continues to bring a world -class orchestral experience to this annual event. Nurturing the future of music through an extensive orchestral fellowship is the core of the NRO's educational vision, and performing in the Bravo! Vail Valley Music Festival fulfills this vision while also providing an exceptional cultural experience for the citizens and visitors of Vail. Since admission to this concert is free, the NRO does not receive any ticket sales income for this performance, but continues their engagement because it is a wonderful opportunity to engage with the enthusiastic and receptive Vail audiences. The NRO further benefits the Vail community through promotion in our program materials. Please refer to the included page from the 2011 program book for a sample of how the Town of Vail is promoted by the National Repertory Orchestra. 9/20/2011 1 -1 -32 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Funds for the National Repertory Orchestra are generated through ticket sales from our concerts at the Riverwalk Center in Breckenridge, individual contributions from donors and board members, advertising revenue and foundation support. Some of the funding agencies that contribute most significantly to the NRO include the National Endowment for the Arts, Colorado Creative Industries, Town of Breckenridge, Wells Fargo Bank, Bonfils- Stanton Foundation, Bob Benson Foundation, The Summit Foundation, Gay & Lesbian Fund for Colorado, and Vail Resorts Echo. 13. Organization's mission statement: The National Repertory Orchestra is a preeminent intensive fellowship that equips young musicians for orchestral music careers while providing the highest level of musical experience for all stakeholders. Founded in 1960 as the Blue Jeans Symphony in Estes Park, CO, the orchestra moved to Evergreen, CO in 1966 and changed its name to the Colorado Philharmonic. In 1986, the orchestra relocated to Keystone Resort and changed its name to the National Repertory Orchestra in an effort to better recognize the national make -up of its musicians. In 1993, the Town of Breckenridge invited the orchestra to perform in the new Riverwalk Center, now NRO's summer residence. During his 34 years with the National Repertory Orchestra, Maestro Carl Topilow has led the orchestra to the forefront of summer music festival programs. Every winter, Maestro Topilow and distinguished NRO alumni audition more than 800 young musicians from leading conservatories and music schools in the US and Canada. The finest 89 musicians are chosen for an eight -week, intensive orchestral fellowship during which time they perform 22 full orchestra concerts, upwards of 13 chamber ensemble performances, more than 55 open rehearsals, and over 30 outreach and education services. During their summer fellowship, National Repertory Orchestra musicians also take part in the NRO's Education and Community Engagement Program, which prepares the musicians for an active role in the communities they will be serving. Unlike other summer music festivals around the country, the NRO is unique in that the musicians receive a full fellowship allowing them to participate in the festival tuition free. In addition, they receive free room and board for the duration of the summer season. 9/20/2011 1 -1 -33 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet & Statement of Sources and Uses Please refer to the attached 2011 Balance sheet and Income /Expenses Information. The most recently completed fiscal year end was September 30, 2010. 9/20/2011 1 -1 -34 2011 National Repertory Orchestra Balance Sheet ASSETS Current Assets Checkin /Savin s Wells Far o- Operatin 29, 24 Wells Far o -Savin s 188,458 Wells Far o- Transfer Account Raffle Account Total Checkin /Savin s 217,782 Accounts Receivable Prepaid Expenses 4,861 Total Current Assets 222,64 Fixed Assets Music Library 4 ,491 Instru ents and Music Stands 4 ,829 Office Equip ent 1,096 Furniture Fixtures 28,000 Accu ulated Depreciation - 69,440 Total Fixed Assets 46,975 Other Assets Suspense 161 HRA Offset 4,429 Invest ents - Endow ent Account 74,500 TOTAL ASSETS 648,708 9/20/2011 1 -1 -35 2011 National Repertory Orchestra Balance Sheet LIABILITIES EQUITY Liabilities Current Liabilities Accounts Payable Accrued Expenses 18,884 Line of Credit HRA -Julie 900 HRA - Karen ,529 Federal Withholdin ,11 Colorado Withholdin 890 Colorado Une ploy ent 111 Total Current Liabilities 27,427 Equity Unrestricted net assets 148,41 Te porarily Restricted - Sustainers DVD Project 4, 50 Te porarily Restricted -Opera Marketin 1,47 Te porarily Restricted -Bi Instru ent Fund ,167 Te porarily Restricted -Alu ni /BFS 8,852 Te porarily Restricted -Endow ent Fund 74,500 Net Inco e 80,52 Total Equity 621,279 TOTAL LIABILITIES EQUITY 648,706 TOTAL LIABILITIES EQUITY 648,706 9/20/2011 1 -1 -36 2011 National Repertory Orchestra Proposed Income /Expenses Bud et Income Revenue Ticket sales 21 ,700 Merchandise 10,000 Audition tour 4, 00 Silent Auctions, live auctions, raffles 2, 1 Run -outs 5,000 Support Corporate 109,107 Individals 119,2 Board Me bers 0,000 Foundations /Grants Su it Foundation 9,000 Bonfils Stanton Foundation 15,000 Benson Fa ily Foundation (projected) 10,000 Kerr Foundation 2,000 Helen Harrison Foundation 5,000 Getty Foundation (projected) 5,000 Gay Lesbian Fund for Colorado 2,000 El Po ar Foundation (projected) 10,000 Additional foundations/ rants (projected) 14,500 Government Support Town of Breckenrid e 25,000 Town of Silverthorne 250 Town of Vail 1,000 Colorado Creative Industries (projected) ,500 National Endow ent for the Arts 10,000 Total Income 811,8001 9/20/2011 1 -1 -37 2011 National Repertory Orchestra Proposed Income /Expenses Bud et Expenses Personnel contracted services Ad inistration 2 4,122 Artistic 15 ,090 Education 14,900 Technical /production 45,910 Support 1, 00 Frin e benefits 1 ,200 Payroll taxes 21,12 Misc professional services 5,000 Production Expenses Transportation /shippin 14,000 Milea e 150 Recordin 1,000 Music purchase /rental, licensin 1 ,000 Stora e, instru ent rentals, tunin 14, 00 Marketin /publicity Advertisin 2 ,000 Printin 1 ,274 Mailin /posta e ,71 Merchandise purchase 5,000 Space and facility rental Office 10,500 Perfor ance venues 50,20 General operatin expenses Office supplies ,500 Fundraisin 15,000 Special event supplies 10,9 2 Interest ,500 Phone 5,400 Posta e 2,000 Insurance 4,100 Copier, IT 1 ,500 Audition expenses 7,500 Miscellaneous 5, 00 Board Reserve 0,000 Total Expenses 814, 5 Total Revenues Minus Expenses - 2,55 9/20/2011 1 -1 -38 Vail 2012 Projected Concert Bud et Revenue (season sponsorship coverin usician Vail Resorts 0 transportation for Vail concert) 2, 50 Town of Vail 2,000 Bravo! Vail Valley Music Festival , 00 Total Revenue 1 ,450 Expenses Musician Transportation 2, 52 Marketin Cost 200 Instru ent /Equip ent Transportation 200 Intern and Staff Cost 5,5 9 Musician Cost* ,542 Music Rental and Purchase 500 Total Expenses 15,86 Total Concert Revenue Minus Expenses ( 2,41 ) *Musicians receive housin , food and professional trainin in lieu of wa es for the su er season. The National Repertory Orchestra is a full - fellowship pro ra . 9/20/2011 1 -1 -39 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2011 by 5:00 P.M.. You must provide 12 copies of the application and an electronic version. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479 -2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Farmers' Market and Art Show 2. Contact person: Angela Mueller 3. Mailing address: PO Box 1978 Vail, CO 81658 4. Telephone: 970-401-3320 5. E -mail address: Mueller.a@comcast.net 6. Members and Titles of your governing board: President: Marc Levarn, Vice President: Jonathan Staufer, Secretary /Treasurer: Susan Rapson, Board Member: Court Fable 7. Amount of contribution requested: $10,000 8. Organization fiscal year -end: December 31st 9. Are your books audited? No 10. How will the contribution be used? The Vail Farmers Market & Art Show has traffic control for the TOV buses, pedestrians and bicycles at Vail Road and Village Center Road every Sunday of the Vail Farmers' Market & Art Show. The estimated cost is $5000. The drop off and pickup of the temporary bus stop signs, parking signs, no- bike signs, cattle guards, cones, etc, trash and recycling pickup and electricity has an estimated cost of $5000 11. How does your request support item 1C of the contribution policy? These services improve visitor satisfaction and increase visitor intent to return by providing a safer environment for buses and pedestrians when crossing Vail Road. The traffic control at Vail Road keeps any cars from interrupting pedestrian flow at the market. The convenient temporary bus stops will allow visitors to spend more money in Vail and generate more sales taxes. The Vail Farmers' 1 9/20/2011 1 -1 -40 Market is the largest market in Colorado with 130 tents and over 140,000 visitors annually. Roughly 30% of the vendors in the market are from Vail, plus all the additional sales of the non- participating Vail businesses have created a positive profit margin for many as a result of the increased pedestrian traffic on Sundays. The market has created another reason to come into Vail and shop and meet friends. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The funds we use for the market are from vendor fees, CSE and sponsors 13. Organization's mission statement: The Mission statement of the Vail Farmers' Market & Art Show is to attract foot traffic to Meadow Drive Businesses. (If more room is needed to answer questions, please use the back of this page.) 2 9/20/2011 1 -1 -41 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: $ (List by funding source) Vendor Fee $65,350.00 CSE: $44,001 Sponsors: $12,000 Total Revenue $ 121, 350 Expenses: $ Advertising: $44,000 Bags: $5500 Bank charges $140 Contract labor $45,000 Entertainment $14,000 Equipment Exp $3000 Food Expense $300 Permits $1200 Mail $88.00 Storage $3200 Traffic control $4500 Supplies: $422 Total Expenses $ 121,350 Total Revenue Minus Expense $ (0) 3 9/20/2011 1 -1 -42 Vail Farmers' Market and Art Show 06/30/11 Balance Sheet Summary As of December 31, 2010 Dec 31, '10 ASSETS Current Assets Checking /Savings 36,791.06 Accounts Receivable 296.69 Total Current Assets 37,087.75 TOTAL ASSETS 37,087.75 LIABILITIES & EQUITY Equity 37,087.75 TOTAL LIABILITIES & EQ... 37,087.75 9/20/2011 Page 1 1 -1 -43 APPLICATION FOR TOWN OF VAIL FUNDING 2012 1. Name of organization: Vail Jazz Foundation 2. Contact person: Mia Vlaar, Executive Director 3. Mailing address: PO Box 3035, Vail CO 81658 -3035 4. Telephone: 970.479.6146 5. E -mail address: vjf @vailjazz.org 6. Members and Titles of your governing board: BOARD OF DIRECTORS: HOWARD L. STONE, CHAIRMAN, JOHN CLAYTON, JR., DIRECTOR OF EDUCATION, ALLIE R. COPPEAK, JOHN DAWSEY, KERRY DONOVAN, ALLAN FINNEY, ROBERT E. FORD, JOHN W. GIOVANDO, ANDREA L. GLASS, BOB RAVENSCROFT, LARRY S. STEWART, LESLIE W. STERN, CATHERINE A. STONE, SECRETARY AND TREASURER ADVISORY BOARD: DR. WILLIE HILL, JR., CHUCK HOLCOMB, MIKE PEAK, WILLIAM PIERCE, GARY J.E. THORNTON 7. Amount of contribution requested: $60,000 8. Organization fiscal year -end: October 31 9. Are your books audited? No 10. How will the contribution be used? The contribution will be used entirely to support performances at the Vail Jazz Festival, which is presented annually by the Vail Jazz Foundation, Inc. The Vail Jazz Foundation, Inc. (VJF) is a 501(C)(3) Colorado nonprofit corporation headquartered in Vail whose mission is to perpetuate jazz through live performances and jazz education, with a focus on the development of young musicians and young audiences. In 1995, the very first Vail Jazz Party was presented, bringing a 20 year Colorado tradition of live jazz to a permanent home in Vail over the Labor Day Weekend. Now in its 17 year, the Vail Jazz Festival is one of the most highly regarded jazz festivals in the United States. The Vail Jazz Festival In 2012 the VJF will present jazz concerts in both indoor and outdoor venues in Vail; 18 of these performances will be free and all concerts are open to the public. The aggregate numbers that attend festival performances is difficult to estimate because the majority of the concerts presented are free and in open outdoor venues in Vail Village and Lionshead. Attendance at the ticketed Vail Jazz Party is more easily quantified due to direct tickets sales and revenue figures, however because five of the concerts over Labor Day Weekend are presented out of doors in Vail Square, ticket revenue figures don't tell the entire story, as many spectators settle in outside the tent and enjoy the show for free. We consider this one of the ways we provide value to the community. In addition, we offer two free sets on Saturday and Sunday afternoons featuring the Vail Jazz All -Stars - providing the public with free access to two shows at the Labor Day Weekend Party. 1 9/20/2011 1 -1 -44 Attendance Attendance at concerts continues to grow at a brisk pace. We estimate 2011 attendance conservatively as follows, based on 2010 figures: • Jazz at the Farmers' Market (9 performances) : 250 seated audience members (100 seats with 2.5 turnover) for three fifty minute performances plus an additional 250 market goers (seated at Solaris outdoor restaurants, on the lawn area and other outdoor seating) per Sunday afternoon or 4,500. • Jazz at Vail Square (9 shows): 775 per concert, 425 seated audience members (350 seats with 1.5 turnover) for two fifty minute performances plus 350 additional audience members standing, diners, etc. for 6,975 total. • Vail Jazz Party, Labor Day Weekend: 500 per session; seven sessions for 3,500 total. Total attendance at the 2011 Vail Jazz Festival is expected to reach 16,000; this represents over 32% growth over 2010 attendance. With additional 2011 funding provided by the Town of Vail, the VJF presented five additional free concerts in a larger tent at Vail Square, expanded our presence at the Vail Farmers' Market with ten performances in a new tent that seats 100, added two free performances in Vail Square over the Labor Day Weekend, and was able to procure a matching granting to pay for the expansion. The final report on the Vail Jazz Festival will be presented as part of the CSE requirements in the fall of 2011. Attendee Demographics Detailed data drawn from attendees at the Labor Day Weekend Jazz Party establishes that: • Approximately 75% of the attendees are between the ages of 45 and 64; • More than 75% have an average household income over $100,000 per annum; • Over 65% have a college or post college education; • 15% locals, 70% Colorado residents (non- local) visitors and 15% out of state visitors; and • Approximately 70% of the attendees return for successive Vail Jazz Festival performances. Attendee Spending According to survey data, historically the average Labor Day Weekend Jazz Party attendee makes the following daily expenditures: Lodging: $150 Meals: $80 Retail: $75 Based on these expenditures, the Labor Day Weekend Jazz Party alone represents over $1,067,500 in revenue to the Town of Vail annually, conservatively assuming attendance of 3,500. The Vail Jazz Foundation paid approximately $16,000 in food and beverage revenue and almost $40,000 in room night revenue at the host hotel Vail Marriott in 2010. These figures do not include data for the Jazz at Vail Square series. With the redesign of the Tavern and a new focus on food and beverage at the Vail Square concerts, we expect to see a significant increase in food and beverage revenue at The Tavern. The Jazz at Vail Square survey data reflects a demographic similar to the Jazz Party, skewing slightly younger. 2011 Festival Enhancements 1. In a concerted effort to attract new customers to the Labor Day Weekend Party, we again offered a First Timers Special that provides two free hotel room nights when a new customer purchases two patron passes and stays a minimum of four nights at 2 9/20/2011 1 -1 -45 the Marriott. In addition we offered a prepurchase discount last September for 2012 Patron Passes, and we have presold more Patron Passes since then. At this writing we have presold 92 Patron Passes to the Vail Jazz Party. 2. We have several new sponsors this year: Londer Vineyards, Betteridge Jewelers, The Luxury Shops Avalon /Mistral among them. 3. The tent for Jazz at Vail Square will be 10 ft. high and 40 x 80 feet (upgraded from 40 x 60 feet last year) to accommodate more audience members under the tent. 4. VJF will offer two free sets by the Vail Jazz All -Stars on Saturday and Sunday over Labor Day Weekend. 5. Vail Valley Partnership will survey the free jazz concerts for Vail Resorts and the Town of Vail. Data collected will assist in establishing a baseline and better understanding people who attend a Vail Jazz free concert. 6. The Vail Jazz Festival will continue the tradition of providing the finest lineup of talent, best quality of production, and strong bottom line revenue to the Town of Vail and local businesses through our events. Vail Jazz Festival: Vision for 2012 The Vail Jazz Foundation has for 17 years built on our success to expand and improve our performances and programs on an annual basis. In these challenging economic times, our approach is to plant seeds in order to take our Festival to a higher level in attendance and reach. Goals for the coming 12 -18 months include: • Pursue partnerships to secure event sponsors that can provide the national reputation and marketing machine required to increase awareness, attendance and reach. • Continue to deepen and broaden our relationships with Town of Vail and local businesses to maximize revenue potential. • With the Vail Local Marketing District and Town of Vail focus on the health and wellness theme for destination guests, explore ways to provide adult and children's continuing jazz education programs to enhance Vail's non - Winter offering of activities and educational options. • Establish stronger ties with higher education institutions with strong jazz programs to determine the feasibility of creating destination oriented education programs for music lovers, frustrated musicians, and those who simply want to deepen their understanding and appreciation for music in general and jazz in particular. • Diversify our funding for various programs. For example, the Vail Jazz Workshop is one of the premier jazz workshops in the world. We continue to seek out national funders who would help fund this laboratory for future jazz musicians and provide national exposure for the program. 2012 Contribution Request The 2011 Town of Vail grant to the VJF was originally approved for $30,600. The VJF returned to Town Council and proposed an additional $20,000 grant that would be matched by a VJF donor, and 3 9/20/2011 1 -1 -46 committed to expand the number of free shows at Vail Square from five to nine. With a total contribution of $50,600 approved by the Town Council, the VJF met the matching grant commitment and expanded the Jazz at Vail Square series in number of shows, size of tent, and quality of talent. Over and above these agreed to commitments, VJF has made substantial investments to improve the venue and quality of talent for the Vail Farmers' Market series. We respectfully request consideration of a 2012 contribution of $60,000 to fund the Vail Jazz Festival. It should be understood that the funding requested for the Festival covers all the performances (25) presented in Vail over the course of summer 2012. The Town of Vail contribution will be used to fund free Jazz at Vail Square concert series from July through Labor Day weekend, the Vail Jazz Party, which is held annually over Labor Day weekend, and the free Jazz at Solaris at the Vail Farmers Market (funded indirectly and in part by the Town of Vail through the Vail Farmers' Market - limited to $600 per performance). If our proposed $60,000 total is approved, the VJF commits to procure a $30,000 matching grant and to continue to upgrade the market series. 4 9/20/2011 1 -1 -47 VAIL JAZZ FESTIVAL 2011 We have increased the series to include ten "It concerts on consecutive Sundays beginning June " 26. Featuring regional jazz talent performing live �Y ! e from noon to 3:00pm, the shows are presented in - ,,-- p-�E+ - a new tented venue on the ice rink at Solaris. '� z' ' P' - anLL_ �` " This welcome addition in the center of the new 1 . ; r ;t Solaris accommodates up to one hundred in chairs .+ +, ,� . . �, �, t r under the tent and for the first time provides a Lor ',11I�' Y h profile venue to present jazz at the Vail Farmer's Market. The market performances bring .► - a new life to the center of Solaris and draw guests into the new retail areas surrounding the ice rink. The market serves both as an entertainment Jazz @ Solaris option and as a feeder for our other concerts. At The Vail Farmers' Market The 2011 series featured a variety of bands from Ten Free Shows traditional jazz to Latin Jazz, Salsa, and the June 26, July 10, 17, 24, 31 Blues. Confirmed talent includes Tony Gulizia Et August 7, 14, 21, 28 Trio, Ginga Band, Salsa Con Jazz, Tyree Morris ft Hearts of Worship, Justin Allison Trio, Kathy Morrow Trio, Otone Brass Band, Lionel Young Band, and Laura Newman Trio. 5 9/20/2011 1 -1 -41 , This internationally acclaimed event features over (l thirty of the world's finest jazz musicians playing over 24 hours of music Labor Day Weekend. 4; The Jazz Party's unique format allows audience ~ • � ';` ,4_ members to enjoy a truly unique entertainment '' ► experience. The Party includes seven `sessions'; ° [ 4. a typical session lasts anywhere from two to five • f% hours and includes up to five different groups of musicians. Sessions costs are $45 for an afternoon 4°9 4 and $55 for an evening. A full weekend VIP pass, !►' including preferred seating, a wine tasting and dinner with the artists, sells for $350. Students '' may attend a daytime session free with a paying adult, and promotional ticket specials are offered throughout the summer. VAIL JAZZ PARTY Seven Shows Saturday at noon and Sunday at noon, visitors can Labor Day Weekend, Sept. 1 - 2011 enjoy a free performance by the Vail Jazz Workshop All - Stars, followed by ticketed sessions. Vail Marriott & Vail Square, Lionshead The Jazz Party concludes with the final session from noon until about five pm on Monday, September 5, 2011 - providing guests with another reason to stay in Vail on Monday night. 2011 GROUPS 2011 SOLOISTS Ernie Adams Monty Alexander Trio: The Reunion Monty Alexander Clayton Brothers Quintet Shelly Berg Graham Dechter Dena DeRose Trio Bobby Floyd Bill Cunliffe's Salute to the Modern Jazz Quartet Wycliffe Gordon Niki Haris Terell Stafford Quintet Jeff Hamilton Byron Stripling's Salute to Louis Armstrong Jay Hoggard Vail Jazz Workshop All -Stars Tom Kennedy Byron Stripling Dave Tull Jerry Weldon 6 9/20/2011 1 -1 -49 As a sponsor at the $60,000 level, the Town of 6 ��� '' . _ e Vail would receive the following benefits in 2012: r 0 - f= . � , - • Verbal stage recognition as the Presenting ie _ \ Sponsor of all events held in Vail Square, i ii) b ,-- including nine Jazz ® Vail Square concerts �e �, ( f and seven sessions at the Labor Day Jazz z J r Party concerts. ,T 1 1 • Four tickets to each session at the Labor � v'- Day Jazz Party. � ,�" �' • Eight fully transferable patron passes to - ' I- 1, . ,, oftt the Labor Day Jazz Party including 4 0 y - • * : - Sa evening's dinner with the artists. �$$� `•,. . . ;' f • Framed Vail Jazz Festival poster autographed by all the artists. :', IV • Website Listing. SPONSORSHIP BENEFITS TO • Email Marketing Inclusion. • THE TOWN OF VAIL • Press Release Inclusion. • Program Listing. C. 11. How does your request support item 1C of the contribution policy? The Vail Jazz Festival consistently brings cultural diversity to Vail through the presentation of world class jazz talent from June through September. The Vail Jazz Festival enjoys an audience of education and affluence, while still welcoming guests of all socio economic levels and races to our performances. Our festival draws African Americans and people from varied racial backgrounds from the Denver area and beyond year after year. The Festival contributes to economic vitality by giving folks a reason to come into Vail Village and Lionshead, which feeds sales and lodging tax revenue. A. The Vail Jazz Festival directly benefits the community of Vail: ✓ Contributes to cultural diversity, a reason to visit, and sense of community through live jazz performances, both free and ticketed. ✓ Provides a world class jazz festival that matches and complements the classical music and dance festivals offered all summer long. ✓ Brings residents and guests into Vail for concerts, providing additional lodging and sales tax revenue. ✓ Creates national and international media recognition of Vail as a serious destination for jazz lovers everywhere. B. The Vail Jazz Festival fulfills the mission of the Town and the Commission on 7 9/20/2011 1 -1 -50 Special Events: "In order to be the premier mountain resort community, we're committed to providing citizens and guests with a superior level of environmentally - sensitive services and an abundance of recreational, educational, and cultural opportunities." ✓ Colorado Creative Industries has consistently rated the Vail Jazz Festival "superior in artistic excellence ": our jazz performances reflect positively on Vail's reputation for outstanding cultural events. ✓ Surveys from our events consistently show the overwhelming majority of attendees rate our performances and our venues as `excellent'. ✓ Our performances are environmentally sensitive; our outdoor venues comply with town guidelines and utilize existing infrastructure wherever possible. ✓ The Vail Jazz Festival contributes to a rich and diverse offering of cultural activities in Vail, enriching cultural and educational opportunities for residents, employees, merchants, and guests. ✓ Jazz is a natural complement to Vail's offering of classical music, classical dance, and contemporary music and dance. The Vail Jazz Festival contributes to the diversity of cultural offerings in Vail. C. The Vail Jazz Festival has a positive impact on the resort community's health: ✓ The Vail Jazz Festival contributes the economic vitality in the Town of Vail by bringing visitors and guests into the town to enjoy concerts and create incremental revenue for the town through lodging and sales tax. ✓ The Vail Jazz Foundation is headquartered in Vail, runs the great majority of our programs in Vail, and is perceived as a positive partner for local businesses. ✓ We collaborate with marketing entities and other non - profits to fill out the summer schedule of events and avoid conflict where possible. Our Festival is designed in both timing and talent to complement Bravo! Vail Valley Music Festival, Hot Summer Nights concert series and the Vail International Dance Festival. ✓ Our Festival provides entertainment options to both guests and visitors that combine the natural beauty of Vail with live jazz music. ✓ Our Festival has a loyal following that keeps visitors and residents coming back annually. ✓ In an effort to grow the Festival both in diversity and economically, we are actively targeting brand new customers to Vail and seeing success from our efforts. ✓ The Vail Jazz Festival contributes to economic vitality in Vail, creating incremental lodging, restaurant and retail revenue with the audience we attract. 8 9/20/2011 1 -1 -51 ✓ A strong cultural community contributes to a strong community. Our Festival honors jazz, America's own art form, while our educational programs strive to perpetuate the jazz art form through live performances, with a focus on young audiences and young musicians. Our fifteen year history bears out the quality of our long term contribution. ✓ Music has been proven to add depth, dimension and enjoyment to our lives; to lift the spirits and relax the mind. We bring music to guest and residents alike to enrich their experience and thus their lives! This is our mission! 12. Who currently funds your organization? The Vail Jazz Foundation traditionally runs a very lean operation. With one paid staff member and our unpaid chairman, we operate on a shoestring. We would not be able to create and present the concerts and educational programs without tremendous support from our partners. In kind and cash sponsors include: Alpine Bank, Alpine Party Rentals, Alpinaire, The Arrabelle, Baker's Piano Service, BBE Sound, Colorado Mountain Express, Ella Fitzgerald Charitable Foundation, Hertz, Jack FM, KZYR - The Zephyr 97.7 FM, KUVO -89.3 FM, KVBA -TV8, Londer Vineyards, Mighty Fine Audio, The Jazz Cruise, Plum TV, Ravenscroft Pianos, Rocky Mountain Reprographics, Town of Vail, United Way of Eagle River Valley, Vail Daily, Vail Resorts Echo, Vilar Performing Arts Center. We also have several hundred donors whose gifts range from $20 to $20,000. 13. Organization's mission statement: The Vail Jazz Foundation, Inc. is a 501(C)(3) Colorado nonprofit corporation, incorporated in 1996, with the mission of perpetuating jazz music through live performances that showcase the artistry and talent of great jazz musicians, and through jazz education, with a focus on young musicians and young audiences. We would be remiss if we did not include our educational programs in this proposal. Although they are not funded by the Town of Vail grant, they are essential to our mission. Education Programs Jazz Goes to School Since 1997, the VJF has presented, free of charge, Jazz Goes to School to all the 4th and 5 grade students at 14 schools in Eagle County annually. This unique jazz education program teaches 1,000 students about jazz integrated with social studies. Vail Jazz Workshop Since 1996, the VJF has presented the Vail Jazz Workshop, a unique education program for promising young jazz musicians. One hundred fifty four young jazz musicians have attended the workshop in Vail. Alumni of the Workshop have achieved some of the highest honors available to young jazz musicians today, and their achievements are a testament to the quality of the Vail Jazz Workshop. 9 9/20/2011 1 -1 -52 TESTIMONIALS Et ENDORSEMENTS VAIL JAZZ FESTIVAL After years and years of giving our guests directions to events in Vail Village and elsewhere, it is SO NICE to answer the question, "Where's that Jazz show I heard about ?" Happily the answer is, "Go out our door, turn right and walk about 150 yards ". The point is that the excitement and vibrancy that the Jazz Festival brings to Lionshead is enormous. Although the infrastructure improvements made at this end of town are wonderful, they'd be worth far less on the "improvement meter" if it were not for the additional activities that have come with them ... like the jazz shows in particular. Rob LeVine General Manager, Antlers at Vail Jazz at Vail Square has gone a long way towards putting Lionshead on the entertainment map. The Thursday night events have created a substantial amount of energy and buzz which is critical to a successful retail environment. This past season has shown a substantial increase in sales in large part due to Thursday night Jazz and the Labor Day Jazz festival. I understand that in this challenging economic environment we need to not only have special events, but also have events that justify their investment. To that end I can testify that specifically the Labor Day event increased our business 165% during that weekend, and helped us achieve a 67% increase in business for the month of September compared to last year. These are impressive numbers which are the result of the ongoing series of events held on Thursday nights. It is critical to have a continuous summer series that our guests can count on every Thursday night throughout the Summer Season. This continuity is what regular guests expect and come to support quickly over a relatively short term. As Jazz at Vail Square grows and continues to culminate on Labor Day weekend, Lionshead will become synonymous with Jazz and add to the retail growth of all the local merchants. Frank Hall The Luxury Shops, Avalon /Vail, Mistral /Beaver Creek 10 9/20/2011 1 -1 -53 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet THE VAIL JAZZ FOUNDATION, INC. Most Recent Completed Fiscal Year October 31, 2010 ASSETS Cash in Bank $103,779 TOTAL ASSETS $103,779 LIABILITIES Payroll Tax Payable $1,934 Prepaid Admissions $12,031 Loan Payable $37,393 TOTAL LIABILITIES $51,358 NET WORTH $52,421 TOTAL LIABILITIES AND NET WORTH $103,779 9/20/2011 1 -1 -54 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses THE VAIL JAZZ FOUNDATION, INC. Current Fiscal Year Budget Year Ending October 31, 2011 REVENUES Admissions and Production Fees $85,400 Sponsorships $28,000 Contributions $210,000 Merchandise Sales $10,000 Silent Auction $15,000 Other Fees $7,500 Interest $150 TOTAL REVENUES $356,050 EXPENSES JAZZ FESTIVAL Artists & Production Expenses $168,510 Advertising/Marketing /P.R. $26,225 Allocated Administrative Overhead $40,000 SUBTOTAL $234,735 EDUCATIONAL PROGRAMS Jazz Goes to School $21,425 Vail Jazz Workshop $30,950 Allocated Administrative Overhead $13,500 SUBTOTAL $65,875 ADMINISTRATIVE EXPENSES Fundraising $500 Administration $54,570 SUBTOTAL $55,070 TOTAL EXPENSES $355,680 TOTAL REVENUES MINUS EXPENSES $370 9/20/2011 1 -1 -55 COLORADO SKI & SNOWBOARD MUSEUM AND HALL OF FAME APPLICATION FOR TOWN OF VAIL FUNDING 2012 . i i st, �� _ �� ,,. ilk � ,, --� * T r te ' , 1 � 9 i o {' . 0, " � ' • '' , , i ____ , — _ .__, ___ :.,.,_,.... , ..... , ,�` 14' • . Colorado Ski Museum SUBMITTED JUNE 30, 2011 BY ROBIN LITT, DEVELOPMENT DIRECTOR & ERICA LLOYD, CURATOR COLORADO 4 ' � SKI & • SNOWBOARD ,� A MUSEUM HALLOF FAME 231 S. Frontage Road East Vail, CO 81657 Phone 970 -476 -1876 Fax 970 - 476 -1879 www.skimuseum.net 1 9/20/2011 1 -1 -56 APPLICATION FOR TOWN OF VAIL FUNDING 2012 1. Name of organization: Colorado Ski & Snowboard Museum and Hall of Fame 2. Contact person: Robin Litt; Development Director & Erica G. Lloyd; Curator of Collections 3. Mailing address: 231 S. Frontage Road East, Vail, CO 81657 4. Telephone: 970 - 476 -1876 5. E -mail address: rlitt @skimuseum.net; eglloyd @skimuseum.net 6. Members and Titles of your governing board (Board of Directors): Chairman: David Scott Vice Chairman: Jamie Duke Treasurer: Kent Erickson Secretary: Joy Spring Board Members: Hart Axley, Bob Beattie, Jim Bain, Diane Boyer, Trent Bush, Linda Cain, Lynn Deutschman, Andy Franklin, Jon Franklin, David Gorsuch, Melissa McLean Jory, David Kelly, John McMurtry, Dick Neal, Erik Steinberg, Adam Sutner, and Bill Tomcich Advisory Members: Bob Parker, Martha Head, Bee Reichel, Larry Zimmer, Sandy Treat, and John Meyer. 7. Amount of contribution requested: Cash: • $75,000 General Operating In -Kind: • $9,000 rent subsidy • 3 Gold parking passes • 2 Blue parking passes • 4 hours per month IT support • Complimentary use of the Lionshead Welcome Center's 3` floor community room 8. Organization fiscal year -end: April 30 9. Are your books audited? No, but our books are prepared with best practices for an annual audit. 10. How will the contribution be used? 1 i O ka 3 9/20/2011 1 -1 -57 + .. fie` ' y ' • '. 10914 - 6L1411 MKT ;�' ®' 6� s + r • r IOW- r . The Colorado Ski & Snowboard Museum (CSSM) request in -kind and cash support from the Town of Vail. The TOV funds will be used for further development and delivery of existing and new year -round adult and K -12 education programs, for the addition of more "edutainment (growing feature in museum exhibits that explore science) and to offset daily operating expenses for the museum to serve its 96,000 annual visitors and 692 presentation attendees. Of note, the museum's new door counter, installed September 2010, has allowed us to track our daily visitation year round. We are encouraged by the actual number of visitors to the museum. Visitation has grown exponentially in recent years, due to our unique weekly programming for adults, expanded K -12 programs and improvement to our exhibits. We have made significant investments in multi -media and interactive elements for our exhibits. In addition, we are open daily, making us one of the few arts, culture and education amenities available to locals and visitors year round with free admission. Our Audience 96,000 visitors during 2010, made up of the following segments: • Vail Valley destination guests; U.S & International. Destination and international guests are our largest percentage of daily visitors. These segments are especially interested in how skiing has shaped Colorado and has given birth to Vail. • Eagle County students K -12. Students participate in field trips to the museum and lesson plans are delivered to students in their classrooms and auditoriums. • Vail community members interested in the "then and now of skiing bring friends and house guests to the museum to enjoy our interactive exhibits and attend presentations. • Neighboring county visitors. The museum routinely attracts visitors staying in Summit and Garfield Counties. A museum experience is built into many vacationers' travel plans and our facility has become known as a great destination for nearby visitors. • Front Range visitors, especially those entertaining house guests, make Vail their destination specifically to stop at the museum. • 1 -70 Travelers. Highway signs and cultural tourism travel advertisements alert travelers to the museum in Vail. Travelers who stop to visit the museum tend to also shop and dine in Vail Village and Lionshead. Our Impact The cultural and educational experience the museum provides to our audiences cannot be replicated at any other facility or institution in Colorado. We are recognized as the authority in Colorado on ski and snowboard history and heritage. Our collection facility and research library are unsurpassed in the world of ski history and we are a resource for those seeking information by phone, on our extensive website and at the museum facilities. Our guests leave the museum with knowledge of the history and evolution of skiing and a strong foundation about how Vail came to be. We provide a "sense of place to visitors that connect them to both skiing and to Vail. Education Programs • Troopers Traverse. A 10 Mountain Division program that explores life at Camp Hale, using a 901b. rucksack stuffed with gear to help kids visualize soldier hardships. • Observing Snowflakes in Nature. Microscopes provide an interactive way for kids to uncover the science and morphology behind snowflakes. 4 9/20/2011 1 -1 -58 • Guided Museum Tours through our 6 galleries: Olympics, Vail: A Dream Realized, Hall of Fame, Ski /Snowboard Timeline, Snowboard (coming soon) and 10 Mountain at Camp Hale • Walking Tour of Vail 's Historic Village introduces visitors to anecdotes and insights into Vail's early days. • 10 Mountain Division presentation taken off -site to middle schools. • Fireside Chats with 10 Mountain Division veterans who speak of personal experiences training at Camp Hale and battles in Italy. • Wednesday Evening Speaker Series. Presentations include thought - provoking topics such as Vail's pioneers, ski area development, Mountain Rescue and an annual Chris Anthony presentation. • Weekly Guided Ski Tour of Vail Mountain provides historical trivia about Vail's development and its founder. • Colorado's Ski History. A lesson plan being developed for 4th grade classrooms aligned with approved curriculum. Education Support Materials • Student Activity Book • Teacher Resource Materials • Museum Self- Guided Tour brochure "Edutainment" Features • Vail's first 25 years; Wilderness to World Class film documentary • Hall of Fame touch screen exhibit • 2010 Olympic highlight film • Fire on the Mountain 10 Mountain documentary • Howard Head "The Inventor documentary • Snowboard gallery (Grand Opening November, 2011) General Operating Funding for the most basic needs of the institution. Maintenance of the facilities, up- keep of exhibits, care of the collection, maintenance and replacement of electronic and touch screen exhibits, and to sustain the exemplary staff for which the CSSM is respected and known. In -Kind Support • Rent subsidy. Town of Vail co- founded the museum in 1976 and per agreement has provided it with a facility. • 3 Gold & 2 Blue parking passes so museum management has access to the Vail Village parking garage 7 days a week, even when full. Our work requires come and go from off -site office, pick up and delivery of donations and artifacts, post office runs for shipping and receiving etc. • 4 hours per month of pre - scheduled IT support of exhibit electronics and computers in order to have the museum maximize its efficiency and guest experiences. The museum's tiny staff of 4 does not have IT expertise and therefore must contract for these services. • Complimentary use of f the Lionshead Welcome Center's 3 floor community room for Wednesday Speaker Series and Vintage Films Nights. The museum has outgrown the space available to host presentations. Nearly 100 people are packed into the museums main gallery on Wednesday evenings when we present 10 Mountain Division and Vail pioneer /first generation speakers. The crowded condition caused by the popularity of these programs is not up to Vail standards. 5 9/20/2011 1 -1 -59 11. How does your request support item 1C of the contribution policy? Vail benefits greatly from being the host of the Colorado Ski & Snowboard Museum. Today' s museums, including the Colorado Ski & Snowboard Museum and Hall of Fame, are committed to serving as partners in education, stewards of lifelong learning, and centers of discovery for the community. Vail is fortunate to have both a public library and a non - profit museum. The CSSM's attendance has exploded recently; many visitors coming to Vail specifically to experience the museum and others who have added an overnight stay to have time to fully enjoy the museum's galleries or presentations. Museum visitors frequent town and are likely to shop and dine before or after their museum visit. An investment in the museum supports Vail's mission because the museum expertly fills a unique educational and cultural niche not provided by any other organization. Co- founded by the Town of Vail 35 years ago, the museum represents all of Colorado but was located in Vail because of the young communities' need and desire to add a missing element of culture. The history and heritage of skiing /snowboarding is the fabric that holds the community together and the common language we all speak. The CSSM is charged with keeping Vail and Colorado's history and heritage for future generations and reminding Coloradans of the important role snow sports have played in the development of Vail and in the state of Colorado. The museum's free admission, as dictated by our original charter, makes the museum an appealing year round educational and cultural experience. Support of the museum is a smart long -term investment for the Town because of the growing trend of Cultural Heritage Tourism. Cultural Heritage Tourism, including museum visitation, is the largest growing segment of tourism. "Perhaps the biggest benefit of cultural heritage tourism is that opportunities increase for diversified economies, ways to prosper economically while holding on to the characteristics that make communities special. (National Trust for Historic Preservation website) The economic benefits of the Colorado Ski & Snowboard Museum, as described in Cultural Heritage Tourism studies, include: increased tax revenues, diversified local economy, quality of life benefits, building community pride and preservation of the community's unique character. Hosting a museum is a tactic suggested in the 2005 report, "Economic Benefits of Historic Preservation in Colorado by Clarion Associates and BBC Research. "Ski resort towns that wish to attract aging baby boomers, whose participation in skiing is diminishing, should look to historic sites and museums as an important element in the package of ski alternatives. 6 9/20/2011 1 -1 -60 In a recent national study for TIA, travelers who included cultural events and museum visits in their trips differ from other travelers in a number of ways. They are more likely to: • Have managerial or professional occupations. • Be married. • Are more likely to fly than drive. • Are more likely to shop while traveling. • Are more likely to travel in April and July. • Are slightly more educated and affluent. • Stay longer. • Of those 26.7 million travelers who added time: • 61% added part of one day. • 30% added one night. • 5% added two extra nights. • 4% added three or more extra nights. More Economic Development Statistics • "Cultural Heritage Tourism is about immersion and enjoyment in the lifestyle of the local people, local area and what constitutes its identity and character. (Source: World Tourism Organization) Many visitors to the CSSM tell us their experience at the museum "was the best part of my vacation. • 85% of international tourists list rich heritage and array of museums and galleries as a major factor in their decision to visit. (Source: World Tourism Organization) • Visiting a historic site such as a historic community or building was the most popular cultural activity among travelers (31 %), followed by visiting a museum (24 %). (Source: Travel Industry Association of America) • Changing trends — Throughout the 1980s Americans tourists were focused on escapism. Since the 1990s tourists have shifted their focus to enrichment. Attendance at museums rose as a result of people wanting to include meaningful aspects in their travels. During the '80s, 48 of tourists were interested in the culture of where they visited. Since the '90s, it has jumped to 88 %. (Source: Travel Industry Association of America) In conclusion, increasing annual support of the Colorado Ski & Snowboard Museum and Hall of Fame is right for Vail; the museum is an economic driver. The Town of Vail co- founded the museum in 1976 for Colorado's Centennial celebration and continues to nurture it as it grows and evolves. Other communities support their museums through taxation. For example, the Denver Metro area has the Scientific and Cultural Facilities District tax; Aspen and Telluride both have dedicated sales tax earmarked for their museums. Libraries and museums are often seen as similar assets to communities. Vail provides complete support for its library but not its museum. We are hopeful that Vail recognizes the significance of being the host of the Colorado Ski & Snowboard Museum and will provide funding aligned with its importance to the community. 7 9/20/2011 1 -1 - 61 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? • Nearly 100,000 annual museum visitors through donations and gift shop sales • Education program participants through admission fees • Community members through annual museum memberships • Hall of Fame members and individual donors • Vail Resorts Echo through cash donation, donation of golf course for charity golf tournament and silent auction items • Corporate Partners: Vail Daily, TV8, Outside TV, Altitude TV, eeF Productions, University of Denver, Colorado Ski Country, Snowell, Intrawest, Gorsuch Ltd., Korbel and 1s Bank among others provide cash and in -kind products and services • Charitable Foundations provide operating and project- specific restricted grants. During the last 12 months we have received grants from the Anschutz Foundation, Tawani Foundation and 10 Mountain Division Foundation. 13. Organization's Mission Statement: Since its founding in 1976, the Colorado Ski & Snowboard Museum has been passionately dedicated to safeguarding the spirit and evolution of snow sports and their contribution to Colorado's history. We pledge to passionately preserve the legacy by using proper stewardship to care for our extensive collection and by engaging the public through historical exhibits and interactive education programs. Guiding Principles: 1. Preserving the history of the famed 10 Mountain Division that was instrumental in shaping Colorado's ski heritage 2. Honoring our sports' innovators and achievers through our distinctive Hall of Fame 3. Maintaining an extensive Olympics collection which embodies the spirit and gravitas of this great institution. We invite the public, athletes, stakeholders, the curious — all like - minded individuals, to share our passion for this great sport. 9/20/2011 1 -1 -62 Apr 30, Colorado Ski Museum Balance Sheet 11 ASSETS Current Assets 1494 • Cash & cash equivalents Designated Unrestricted 1105 • Chk 1stBank #229 -051 -7860 118,713 23,402 95,312 1115 • 1stBank Artifact #229-401-3093 43,734 40,000 3,734 1140 • 1stBank Endwmnt # 229 - 657 -4416 14,867 580 14,287 1170 • Register cash 200 200 1175 • Petty Cash 100 100 Total 1494 • Cash & cash equivalents 177,614 63,982 113,633 Total Checking /Savings 177,614 Accounts Receivable 1310 • Accounts Receivable 9,200 Total 1300 • Accounts Receivable 9,200 Total Accounts Receivable 9,200 Other Current Assets Other Currents Assets 1489 • Prepaid Expenses 546 1491 • Retail Inventory Asset 45,951 Total Other Currents Assets 46,497 Total Other Current Assets 46,497 Total Current Assets 233,311 Fixed Assets Collections 1401 • Jacques Parker Art 40,000 Total Collections 40,000 Property and Equipment SOAC EXHIBIT 105,128 1400 • Furniture & Fixtures 55,577 1402 • Accum. Depreciation - 86,886 1403 • Accum Deprec - SOAC - 105,128 Total Property and Equipment - 31,310 Total Fixed Assets 8,690 TOTAL ASSETS 242,001 LIABILITIES & EQUITY Liabilities Current Liabilities 1500 • Accounts Payable 5,971 Total Accounts Payable 5,971 Other Current Liabilities Other Current Liability 2200 • Sales Tax Payable 1,282 Total Other Current Liability 1,282 Total Other Current Liabilities 1,282 Total Liabilities 7,252 Equity 3900 • Retained Earnings 215,351 3902 • Temporarily Restricted RE 34,730 3903 • Permanently Restricted 580 Net Income - 15,912 Total Equity 234,749 TOTAL LIABILITIES & EQUITY 242,001 9 9/20/2011 1 -1 -63 Colorado Ski Museum Budget BUDGET FYE 4/30/2012 Ordinary Income /Expense Income Total 4200 -In -Kind 8,000 Total 4030 • Event Income 165,000 Total 4041 • Contributions 154,500 Total 4060 • Membership Income 91,750 Total 4070 • Retail Income 220,800 4090 • Receptions Income 2,400 4055 • HOF TV Program 32,000 Total 4095 • Other Income 500 Total Income 674,950 Total 6120 • Event Expenses 66,200 Total Cost of HOF TV Production 9,000 Total 5000 • Retail Expenses 103,509 Total COGS 178,709 Gross Profit 496,241 Expense Total CURATORIAL & RESOURCE CENTER 33,147 Total MUSEUM & EXHIBIT EXPENSE 27,113 Total ADMIN & MARKETING EXPENSE 50,313 Total STAFF & CONSULTANT EXPENSE 365,678 Total Expense 476,251 Net Ordinary Income 11,973 1 0 9/20/2011 1 -1 -64 CULTURAL SPONSORSHIP GRANT PROPOSAL for the TOWN OF VAIL 2012 STREET BEAT WINTER CONCERT SERIES 2012 VAIL INTERNATIONAL DANCE FESTIVAL 2012 GERALD R. FORD AMPHITHEATER 2012 US PRO CYCLING CHALLENGE 2015 FIS WORLD ALPINE SKI CHAMPIONSHIPS 2012 BIRDS OF PREY MEN'S WORLD CUP 2012 AMERICAN SKI CLASSIC 2012 ATHLETE COMMISSION Presented by THE VAIL VALLEY FOUNDATION 9/20/2011 1 -1 65 APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Foundation 2. Contact Person: Mike Imhof, Vice President of Sales and Operations 3. Mailing Address: PO Box 309, Vail, CO 81658 4. Telephone: 970-949-1999 5. Email address: mimhof(a vvf.orq 6. Members and titles of governing board: Current Board Members Judy Berkowitz Marlene Boll Erik Borgen Jack Crosby Andy Daly Jack Eck Bill Esrey Tim Finchem Ceil Folz, President Harry Frampton Peter Frechette Steve Friedman John Galvin John Garnsey Margie Gart Bob Gary George Gillett Donna Giordano Sheika Gramshammer Marty Head Mike Herman Bobby Hernreich Al Hubbard Bill Hybl Yvonne Jacobs Chris Jarnot Rob Katz Kent Logan Peter May Brian Nolan Eric Resnick Doug Rippeto Ken Schanzer Mike Shannon Stan Shuman Rod Slifer Ann Smead Oscar Tang Stew Turley Betsy Wiegers Directors Emeritus 9/20/2011 1 -1 -66 Adam Aron Berry Craddock Pepi Gramshammer Steve Haber Elaine Kelton In Memoriam President Gerald R. Ford Jack Kemp 7. Amount of contribution requested: $903,150 and in -kind support of $51,300 *. 8. Organization fiscal year -end: October 1, 2011 — September 30, 2012 9. Are your books audited: Yes — annually 10. How will the contribution be used: Please see attached information 11. How does your request support item 1C of the contribution policy: A positive, sustained economic climate. 12. Who currently funds your organization (other governments, private donations, user fees, etc.): Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations, ticket sales revenue (as non limiting examples ticket sales to performances at the Vilar Performing Arts Center and tickets to attend Vail International Dance Festival performances, corporate sponsorships with local, regional and national companies (brands) As non limiting examples, Anheuser- Busch, Volvo, Teva, US Bank, Lakota Guides and lastly, specific to the FIS World Alpine Ski Championships the International Ski Federation. 13. Organization's mission statement: To enhance and sustain the spirit and quality of life in the Vail Valley through leadership in Arts, Education and Athletics. *In Kind contributions to be determined by the Town of Vail and may not be applicable. 9/20/2011 1 -1 -67 2012 STREET BEAT FREE WINTER CONCERT SERIES Series to begin in mid to late December 2011 and continue through April 2012. The exact dates and total # of shows (which we believe will be approximately 9 shows) is TBD. Street Beat, Vail's winter entertainment series provides an exciting and energetic opportunity for street parties, concerts and spectacular prize giveaways. Likened to the incredibly successful Hot Summer Nights, Street Beat offers mid -week outdoor entertainment for Eagle County residents (locals) and destination guests alike. Each month, audiences enjoy a different brand of music: from jive to rhythm n' blues, from flamenco to Latin rock. Bud Light Street Beat provides the perfect venue for fans to hear their favorite bands or for casual listeners to be exposed to something new. Attendance at the shows range from 1,000 on a snowy, cold night to a crowd of more than 5,000 people. For the 2012 series, our intent is (as we did in 2011) to move the time of the performances from 6:OOpm to 8:OOpm to 6:30PM to 8:30PM. Our mission is to enhance the guest experience and increase the excitement of a Vail vacation, while encouraging locals to return to Vail on a night they normally would not, to enjoy their community. In addition, our goal has always been to create an attraction which gets people out and back into Vail which will drive incremental Town of Vail business revenue mid week when historically, business is slow. While the spirit of the concert series revolves around community support and participation, Anheuser -Busch will claim entitlement to Street Beat and a Gold Sponsor (Volvo) will present and entitle the grand prize giveaway category (2011 Volvo automobile). 2011 Bud Light Street Beat will again execute the locals -only grand prize opportunity to win a 2011 new model year Volvo vehicle. The vehicle will be given away at the final concert in April 2011. Supporting sponsors and local businesses will also assist with in kind trade and or additional financial (sponsorship) support. Lastly, in an effort to support and assist a greater economic impact to the Vail community, we will again in the 2011 -2012 concert season move the concert from Wednesday evenings (the day it has occurred for the last 10 years) to Thursday evenings. A move of the series from Wednesday to Thursday provides an opportunity for the Vail business community (primarily lodging but also bars and restaurants) to build around the Thursday concert marketing and promotional campaigns all season long and as such potentially drive incremental traffic into Vail earlier than normal. In brief, start your winter ski weekend early by arriving in Vail Thursday evening to enjoy a great free concert. GENERAL TOWN OF VAIL BENEFITS • An iconic series beloved by locals and a surprise and delight for the destinations guests in town on holiday looking for new and different things to do once the sun goes down • A tangible value to guests' and locals' experiences • Return to Vail guest promotion for out of town visitors • Enhances Town atmosphere & creates vitality & consumer traffic mid week all season long • Drives incremental revenue for merchants in Vail Village and Lionshead on days which are historically slow • Brings locals back into town on a day and time when they might otherwise not come • The series being moved from Wednesday to Thursday evening will allow key Vail businesses and lodges to build compelling offers and aggressively market them in the Front Range increasing additional lodging business (and as such incremental ancillary business 9/20/2011 1 -1 -68 to retail and restaurants) tied to people beginning their weekend in Vail one day earlier than normal. SPONSORSHIP BENEFITS • Identification on all printed material (event brochures, posters, newspaper ads, etc.) • Venue signage • Verbal and visual recognition at all concerts • Town of Vail Mayor shall be included in the evenings script to present from the stage during the first and final concerts 2012 STREET BEAT WINTER CONCERT SERIES GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider a $25,650 cash contribution plus an in -kind donation of police and public works support valued at $7,500. The Vail Valley Foundation sincerely appreciates the Town of Vail support and as such our request for 2012 is the same as we received in 2011. BUDGET IMPACT TO 2012 STREET BEAT WINTER CONCERT SERIES Should the Town of Vail approve our request for $25,650, it shall account for 7% of our total operating expense budget. 2012 VAIL INTERNATIONAL DANCE FESTIVAL JULY /AUGUST 2012 (exact dates TBD) The Vail International Dance Festival is one of the most successful and talked about arts festivals in Colorado and has consistently been featured in the New York Times Arts & Entertainment section. Ticket sales records indicate that festival -goers are true destination guests who are making a specific trip to Vail to attend this world renowned event. Our research shows these guests represent at least 24 states. Damian Woetzel, as the festivals artistic director, continues each year to out do the prior year in terms of the caliber of performers, the breadth of the artistic styles represented and a festival that truly entertains and provides a unique experience for all attendees. We consistently receive tangible and positive feedback from guests (ticket buyers), performers, donors, sponsors, press and industry experts as not just a player but a leader at the highest levels in the international community of performing arts. The Festival supports the development of young choreographers and annually commissions new works to be world premiered in Vail, works that continue to live on in the repertories for major dance companies. In addition, the Festival has become far larger than what transpires within the Gerald R. Ford Amphitheater itself. A series of complimentary, informative and educational Dance Dialogues and Vail Village fringe appearances add depth and increased appreciation of the art form adding vibrant and surprising energy within the Town. 2012 will mark the sixth year for Celebrate the Beat, a vehicle in which children discover their potential by motivating them to believe in themselves, value artistic expression and develop a personal standard of excellence. GENERAL TOWN OF VAIL BENEFITS • Vail plays host to a festival which no longer is considered just a local or even Colorado centric event but one that competes in caliber and stature on a world stage. 9/20/2011 1 -1 -69 • Added dimension to summer in Vail; more to experience, more to do, more reasons to make Vail your summer destination • Positions Vail as an international center of cultural arts at the highest level of excellence • Independent surveys on destination visitation each year continue to reveal that 49% of respondents claim they came to the area specifically for /because of the event and 73% had lodging in the Town of Vail. SILVER SPONSOR BENEFITS • Logo inclusion in all marketing and advertising initiatives • One (1) full page advertisement in the official Vail International Dance Program • Logo inclusion on performance / festival poster • Right to use the Vail International Dance Festival logo • Four (4) seats in Dress Circle for all performances at GRFA • Four (4) VIP tickets to attend the Vail International Dance Festival Gala • Four (4) invitations to all scheduled social functions • Class observation opportunities 2012 VAIL INTERNATIONAL DANCE FESTIVAL GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider a $45,000 cash contribution. BUDGET IMPACT TO 2012 VAIL INTERNATIONAL DANCE FESTIVAL Should the Town of Vail approve our request for $45,000, it shall account for 3% of our operating expense budget. The Vail International Dance Festival continues to grow each year and we are sincerely thankful for the annual Town of Vail support. As such, we are not asking for additional financial support in 2012 over what we actually received in 2011. 9/20/2011 1 -1 -70 GERALD R. FORD AMPHITHEATER Summer Season 2012 Summer 2012 will mark the amphitheater's 14th season. Locals and guests of all ages flock to the theater for a diverse mix of entertainment. From the Hot Summer Nights series to Bravo! Vail Valley Music Festival's symphonies and hot performers like The Drew Emmitt Band, The New York Philharmonic, Walker Williams, and The Dirty Dozen Brass Band, each summer, the Gerald R Ford Amphitheater serves as the cultural and social centerpiece of the Vail Valley. The Vail Valley Foundation always strives for top -tier performances. The 2012 summer season shall be no exception with Bravo! Vail Valley Music Festival orchestras, Hot Summer Nights and the Vail International Dance Festival as anchors for the 2012 amphitheater schedule. In 2012, the Hot Summer Nights series will feature a minimum of nine performances from the middle part of June to late August with an average spectator attendance per show of 3,000. GENERAL TOWN OF VAIL BENEFITS • Amphitheater productions showcase Vail as a premier summer resort • Provides the major venue for performing artists and special events in Vail • Programming policy ensures performance variety for Vail audiences • Convention use for summer conferences, weddings, graduations and more • Unique venue and programming sets Vail apart from other mountain resorts • Vail's unique and breathtaking outdoor venue receives national recognition and praise • Town Of Vail bars, restaurants, clothing, jewelry, etc all benefit from traffic pre and post each performance keeping people in Town, engaged and having a wonderful time in Vail SUPPORTER BENEFITS • Identification as major contributor in the building of the Gerald R. Ford Amphitheater • Four (4) reserved seats at all Gerald R. Ford Amphitheater productions • One (1) full page advertisement in the Vail Valley Summer Events Magazine (Prima) • One (1) TOV branded (with Logo) flag pole banner placed at venue entrance 2012 GERALD R. FORD AMPHITHEATER GRANT REQUEST The Vail Valley Foundation kindly requests the Town of Vail consider a $27,500 cash contribution to help support a portion of the Hot Summer Nights series and services provided to the community at the facility. We also ask for a $2,800 in -kind contribution for police presence during Hot Summer Nights events. BUDGET IMPACT TO 2012 GERALD R. FORD AMPHITHEATER Should the Town of Vail approve our request for $27,500 it shall account for 4% of our operating expense budget. 2012 AUGUST US PRO CYLCLING CHALLENGE This specific request for funding in 2012 is tied to the new professional cycling event which will come to Vail this August 25 and 26, 2011. This is a new event not owned and managed by the Vail Valley Foundation (for example, like the Birds of Prey, American Ski Classic or Teva Mountain Games) but an event where the VVF, in partnerships with the greater Eagle County Community and key players within the Town of Vail, would act as the LOC (Local Organizing Committee) for the Event. 9/20/2011 1 -1 -71 The US Pro Cycling Challenge is a 7 stage tour which has every intention of a long future in Colorado. However, the Tour and the owners of the event itself may decide, as is their right, each year to change the route or stages of the event and flow the pro cycling stages into different communities every year. We at the VVF feel confident that Vail as the iconic Time Trial Stage, with the long history of Vail tied to the Coors Classic, has a very viable chance to secure Vail as an iconic and permanent stage each year of the tour. However, this is not guaranteed. To be prepared for this eventuality, we are including this Pro Cycling event in our 2012 grant request to the Town of Vail. FACTS AND FIGURES The event would be a UCI 2.1 level Pro Event to include Pro Tour Teams, National Teams, Pro Continental Teams and Continental Teams The event is currently planned as a Men's Pro team competition and has proposed that a women's pro competition be added as well making it the only event of its kind in the world The event stages held in Vail would draw tens of thousands of spectators and athletes to the Valley allowing for tangible economic benefit across all Town of Vail businesses Ceil Folz sits on the advisory board for this event ensuring Vail has a seat at this table both now and in the years to come Opportunity for ancillary community based events; i.e. a citizen's ride, health and lifestyle expo villages and concerts to name just a few, adding additional animation and value to the exciting competitions The demographics and psychographics are as true and compelling today as they were 2 years ago when the VVF tried valiantly to make a pro cycling event a reality National and international television coverage Total U.S. Cyclists 42.5 Million More U.S. cyclists than skiers, golfers and tennis players combined 97.4% of U.S. Road Cyclists Own Bikes with an Average Bike Price Over $3,000 17 Million Bicycles Sold in the U.S. Every Year 87% Between the Ages of 18 -44 60% Male, 40% Female 63% are Professionals 92% Have Attended College 41 % Have Post Graduate Degrees or Studies Affluent — Median Income $87,400 TOWN OF VAIL BENEFITS The opportunity for Vail to be an iconic stop (stages) within the Event Spectator attendance within Vail to rival the glory days of the Coors Classic Exposure within the international TV coverage VIP access to be mutually agreed to between Town and VVF The two largest events Vail hosts in any given year as a perfect bookend to summer. The Teva Mountain Games would open up the summer season and US Pro Cycling Challenge would usher in summer's close Town of Vail would receive logo placement rights, marketing use rights and promotional rights within the scope and limitations granted to the Local Organizer. A further differentiator for Vail for consumers who are choosing where to spend their limited and precious summer vacation time. The Time Trial is arguably the most valuable stage in the Event. Unlike the other stages which are either a start or finish which leaves the community (a start) or only arrives in the community at the end of a competition (finish), the Time Trial will be a full day with all athletes and spectators alike staying in Vail. In addition, the Time Trial is a natural for TV 9/20/2011 1 -1 -72 and as such willhave its own dedicated 1 hour TV show ensuring significant national media exposure and value for Vail. 2012 PRO CYCLING CHALLENGE GRANT REQUEST The Vail Valley Foundation kindly requests the Town of Vail consider a $175,000 cash contribution and a $25,000 in -kind contribution for police, public works and fire to name several. The above cash request is the same amount as the Town of Vail has granted for the actual 2011 event. We are asking for an additional $10,000 in kind due to what we have learned to date in the planning of the 2011 event and the in kind / operational needs which continue to grow and reveal themselves. 2015 FIS WORLD ALPINE SKI CHAMPIONSHIPS GENERAL 2015 FINANCIAL SUPPORT The world will return to Vail for the third time in February 2015 for the World Alpine Ski Championships. As per the Vail Valley Foundation's multiple Presentations to the Town of Vail over the last year (since we were granted the 2015 Championships in June 2010) and regarding the overall economic benefits of the 2015 Championships, we are including in this 2012 annual grant request the portion (one fifth) of the total general funding the Town of Vail has already approved for the 2015 FIS World Alpine Ski Championships which is $1,250,000 to be paid over 5 years in equal installments of 250,000 per year. We respectfully ask the Town of Vail in 2012 to provide $250,000 to the Vail Valley Foundation specific to the overall 2015 funding support. ADDITIONAL FINANCIAL SUPPORT SPECIFIC TO THE NATIONS TEAM EVENT In addition to the above, the Vail Valley Foundation and Town of Vail have agreed to hold the Nations Team Event in Vail (Golden Peak) during the 2015 Championships. Per the agreement between the Town of Vail and Valley Foundation, the Nations Team Event will cost the 2015 Organizer an additional $1,500,000. The Town of Vail has agreed to cover this incremental expense tied to the running / hosting of the Nations Team Event in Vail. The Vail Valley Foundation respectfully requests from the Town of Vail, $375,000 in 2012 which is one quarter (25 %) of the total $1,500,000. The $1,250,000 in overall 2015 support and the $1,500,000 in support specific to the Nations Teams Event in 2015 accounts for 3% of the total 2015 operating budget. 2012 DECEMBER BIRDS OF PREY WORLD CUP, BEAVER CREEK, COLORADO Each December, the world descends on the Vail Valley to watch the only Men's Alpine World Cup event in USA. The Birds of Prey sees 20,000 people onsite over three days and the world truly watches as the domestic and international television exposure reaches over 100 million international households live in prime time plus, here in the domestic USA, 1 hour on NBC Sports, 4 additional hours of coverage on the Versus Network and additional airings on Universal Sports. SPONSOR BENEFITS Town of Vail logo to be placed on the official website as a supporting partner at www.bcworldcup.com. A quantity of VIP credentials (enough for each TOV council member and select TOV staff). Final quantity shall be discussed and mutually agreed to by both Town of Vail and Vail Valley Foundation to allow access to the VIP area within the event venue. 9/20/2011 1 -1 -73 2012 BIRDS OF PREY GRANT REQUEST Each year as the World Cup continues to grow and draw a larger audience, the need to transport these consumers to and from the event becomes more and more of a logistical challenge and expense. We respectfully request the Town of Vail to consider an in kind contribution of Thirteen Thousand Dollars ($13,000) to be used towards use of Town of Vail buses and drivers (labor) during the 2012 Birds of Prey event week. 2012 AMERICAN SKI CLASSIC The American Ski Classic draws to Vail legendary Olympic and World Cup athletes, celebrities of TV, Sports, News and Politics and corporate clients looking for money- cannot -buy client entertainment. The American Ski Classic is the longest standing, most recognized and most successful celebration of the sport of ski racing in the world. Its longevity (March 2012 will be our 30 anniversary and we could not be more proud. 30 years is a testament to both the desire to support our heritage and to celebrate both the legends of our youth and our youth of today who will be the next heroes of ski racing. A critical part of the March 2012 event will be the continued growth and support of the Conway Community Cup races. The Community Cup, named the Conway Cup after long time local and ski racing fan Dan Conway, launched its inaugural year in March 2010. The community cup was, by all measures, a huge success and we expect it to continue to grow each year. The Conway Community Cup invites our local community to create their own 4 person team for a nominal fee per person. These teams will go head to head to determine who will be granted full complimentary access to and entry in the Ford Cup and American Ski Classic festivities. It is a great day of racing and fun followed by a party for all. FACTS AND FIGURES • Vail, Colorado Wednesday March 21 Sunday March 25, 2012 • Highly Affluent — Avg. HHI of $200k, Material Percentage Make $1 mm +. ASC event guests have proven year in and year out that they spend incremental dollars throughout Vail in restaurants, galleries, jewelry, real estate, clothing, hotels and ski shops. • 60- minute nationally syndicated TV show reaches no less than 80 million US households. Over 75 percent of stations syndicating the event telecast are network affiliates; 25% are cable providers (multiple re- airs). Telecast provides Vail with conservative impression reach of 10,000,000 +. • Advertising for the event combines local print, radio and TV, email blasts and select International web based campaigns. • 60/40 Male - Female Gender Split • SVP, EVP and C Level Executives • They Lead Active Lives — 74% Exercise Regularly • Travel Frequently for Business and Pleasure • 75% are age 34 to 65 and return each year to vail a minimum of 3 times both for the event and as destination guests of the resort. • Event attendees are 80% destination guests (outside of Colorado) with 20% local and Front Range. 2012 AMERICAN SKI CLASSIC GRANT REQUEST American Ski Classic is a Brand of its own. The success year in year out is a tribute to our industry, the love of the sport and the love of the experiences one has while spending time in Vail. In the last few years the funding for American Ski Classic has been $5,000 cash and $3,000 In Kind (used for parking vouchers in Village structures). We respectfully ask the Town of Vail to consider the same amount of funding in 2012 which is $5,000 cash and $3,000 in kind. Should our 9/20/2011 1 -1 -74 request for $5,000 be approved it will account for .05% of our proposed 2012 operating expense budget. SPONSOR BENEFITS BASED ON TOWN OF VAIL FUDING EVENT AT $5,000 The investment requested below by VVF does not include use of the Two VVF Medallions. We thank you for the cash and in kind support planned for 2011 across multiple VVF initiatives which sufficiently cover our allocation of the two Medallions to Town of Vail. TOV to receive eighteen (18) VIP credentials valid for skiing at Vail or Beaver Creek and unlimited access to all VIP areas during the Event TOV to receive eight (8) VIP gift bags at the Event. TOV to receive eighteen (18) invitations to Event Welcome Party on Thursday March 24, 2012. TOV to receive Eighteen (18) invitations to Gorsuch Tea Dance during Event (Friday March 25). TOV name /logo inclusion (listing as a sponsor) on all appropriate marketing, advertising, web and PR initiatives tied to the Event. Two (2) Town of Vail banners placed in visible locations within the Event venue. One (1) Town Of Vail branded race team (this is for bib branding and PA only). One (1) Ford Cup race team spot. APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Athlete Commission 2. Contact person: Mike Imhof 3. Mailing address: P.O. Box 309, Vail, CO 81658 4. Telephone: (970) 949 -1999 5. Email: mimhof@vvf.org 6. Members and Titles of your governing board: Mike Imhof Vail Valley Foundation Pam Brandmeyer Town of Vail Doug Lovell Vail Resorts Tim Baker Beaver Creek Resort Company 7. Amount of contribution requested: $6,000 8. Organization fiscal year -end: Calendar Year January 1- December 31 9. Are your books audited? YES 10. How will the contribution be used? Please see below. 9/20/2011 1 -1 -75 The Athlete Commission provides financial support to the young individual athletes of our valley so that they might go out into the international world of competition and chase their dreams. Each year we fund both fledgling international athletes as well as those who have reached the highest ranks. The recipients come from every sport and every part of our valley. The number of applicants has been steadily growing every year. However, the amount of available funds has not increased at the same rate. It is our intent to increase the amount of funding from each partner to meet the needs of deserving athletes. 11. How does your request support item 1C of the contribution policy? Funding from the Athlete Commission benefits the entire community of Vail by providing an opportunity for local athletes to represent this community in an international arena thereby gaining exposure and awareness of our premier mountain resort. The commission hopes to honor those athletes that in turn honor their community. Whenever possible, representation of a community logo is expected and greatly appreciated. As winner of the women' s World Cup Alpine overall Lindsey Vonn generated tremendous international awareness of Vail. Along with Toby Dawson and Sarah Schleper, Lindsey Vonn received financial support for many years from the Athlete Commission. The future health of our community will be enhanced by providing opportunities for advancement of deserving athletes wishing to pursue their athletic dreams. 12. Who currently funds your organization (other governments, private donations, user fees,etc.)? Due to financial constraints, Beaver Creek Resort Company was unable to provide financial support in 2010. Historically, the commission has consists of four funding partners: Town of Vail, Vail Resorts, Inc., Beaver Creek Resort Company and the Vail Valley Foundation. 13. Organization's mission statement: Local Pepi Gramshammer originally conceived the idea for the Athlete Commission as a method for the community to provide financial support for the Valley' s deserving athletes. The program supports those athletes participating in international competitions. 9/20/2011 1 -1 -76 2010 Vail Valley Foundation Financial Overview Revenue Source Total Amount Percentage of Budget Individual Contributions 5,981,071 32% Sponsorships 4,673,146 25% In Kind Contributions 2,778,974 15% Government Support 1,396,675 7% Ticket Sales and Fees 2,760,255 14% Other Contributions 1,315,175 7% TOTAL REVENUES 18,905,296 100% Expenses Total Amount Percentage of Budget Athletic Event Programming 5,640,367 31% American Ski Classic Teva Mountain Games 9/20/2011 1 -1 -77 World Cup Ski Races Cultural Programming 3,544,005 19% Gerald R. Ford Amphitheater Hot Summer Nights Streetbeat Dance Festival Vilar Programming 4,520,786 25% General and Administrative 1,423,174 8% Membership 1,439,243 8% Education and Grants 1,249,971 7% Other 508,380 2% TOTAL EXPENSES 18,325,926 100% APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet As of 12/31/10 As of 12/31/09 Assets: 33,871,607 19,667,166 Total Assets: 33,871,607 19,667,166 Liabilities: 7,798,135 10,770,436 Total Liabilities: 7,798,135 10,770,436 Net Worth: 26,073,472 8,896,730 9/20/2011 1 -1 -78 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2011 by 5:00 P.M.. You must provide 12 copies of the application and an electronic version. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479 -2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Chamber & Business Association 2. Contact person: Richard tenBraak, Executive Director 3. Mailing address: 241 South Frontage Road, East Vail Colorado 81657 4. Telephone: (970) 477 -0075 5. E -mail address: info @vailchamber.org 6. Members and Titles of your governing board: VCBA Board Members Lourdes Ferzacca, President - La Tour Restaurant Steve Rosenthal, VP Colorado Footwear Ron Weinstein, Treasurer - Roxy Craig Cohn - Solaris Michael Staughton - Slope Enterprises Billy Suarez - Billy's Island Grill Susie Tjossem - Colorado Ski Museum Paul Wible -1St Bank 7. Amount of contribution requested: $20,000 from the Town of Vail for Premier Impressions 2012, this would included the winter months of December, January, February and March and the summer months of July and August 8. Organization fiscal year -end: December 31, 2011 (January 1- December 31) 9. Are your books audited? No, but we have an outside accounting service that does our financials and annual tax returns. 10. How will the contribution be used? Town of Vail funds will go directly to operational expenses for the Premier Impressions program including but not 9/20/2011 1 -1 -79 limited to marketing, promotion and supplies. The Town of Vail contribution will represent approximately 40% of the overall program budget for 2012 11. How does your request support item 1C of the contribution policy? Premier Impressions is an annual program that the Town of Vail has supported for the past 10 years. Premier Impressions is a town wide guest services initiative that promotes, supports and recognizes outstanding customer service. It is our belief that great customer service is a direct relationship to creating great guest experiences. Great guest experiences will result in Vail being the preferred choice as a mountain resort destinations. This supports the town's mission of being "the premier mountain resort community ". 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The VCBA is funded primarily via our membership dues. We also receive dedicated funding for various projects and events from Vail Resorts and the Town of Vail via the Committee on Special Events (CSE) 13. Organization's mission statement: The Vail Chamber & Business Association is to responsibly and professionally serve in an advocacy, economic development, and communication capacity for the Vail merchant community that will foster stronger collaborative relationships and revenue development opportunities for our membership (If more room is needed to answer questions, please use the back of this page.) 9/20/2011 1 -1 -80 4:00 PM Vail Chamber & Business Association 01/07/11 Balance Sheet Prev Year Comparison Accrual Basis As of December 31, 2010 Dec 31, 10 Dec 31, 09 ASSETS Current Assets Checking /Savings Checking -First Bank of Vail 7,379.54 17,232.38 Checking - Alpine Bank 25.00 25.00 First Bank of Vail- Liquid Asset 10,793.33 26,731.36 Total Checking /Savings 18,197.87 43,988.74 Accounts Receivable Accounts Receivable 0.00 2,125.00 Total Accounts Receivable 0.00 2,125.00 Other Current Assets Prepaid Expense 97.50 0.00 Total Other Current Assets 97.50 0.00 Total Current Assets 18,295.37 46,113.74 Fixed Assets Furniture, Fixtures, Equipment 28,916.02 28,916.02 Less Accumulated Depreciation - 26,063.00 - 26,063.00 Total Fixed Assets 2,853.02 2,853.02 TOTAL ASSETS 21,148.39 48,966.76 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 1,473.87 5,929.64 Total Accounts Payable 1,473.87 5,929.64 Other Current Liabilities Prepaid Income 0.00 10,000.00 Sales Tax Payable 2.83 0.00 Total Other Current Liabilities 2.83 10,000.00 Total Current Liabilities 1,476.70 15,929.64 Total Liabilities 1,476.70 15,929.64 Equity Opening Bal Equity 61,482.38 61,482.38 Retained Earnings - 28,445.26 42,574.83 Net Income - 13,365.43 - 71,020.09 Total Equity 19,671.69 33,037.12 TOTAL LIABILITIES & EQUITY 21,148.39 48,966.76 9/20/2011 Page 1 1 -1 -81 VAIL CHAMBER & BUSINESS ASSOCIATION 2012 PREMIER IMPRESSIONS BUDGET PROPOSED PREMIER IMPRESSIONS BUDGET'11 ACTUAL'11 BUDGET'12 Revenues VAIL RESORTS 15,000.00 15,000.00 20,000.00 TOWN OF VAIL CONTRIBUTION 10,000.00 10,000.00 20,000.00 V.C.B.A IN -KIND SUPPORT 10,000.00 10,000.00 10,000.00 TOTAL REVENUE 35,000.00 35,000.00 50,000.00 Expenses GIFT CARDS FOR NOMINEES ($50.00 per card) 7,500.00 5,250.00 15,000.00 GIFT CARD PROCESSING ($3.95 per card) 1,185.00 GIFT CARDS CREATIVE AND PRODUCTION 2,500.00 FLYER CREATIVE 500.00 211.90 750.00 FLYER PRINTING 750.00 742.35 1,850.00 FLYER HOLDERS 500.00 236.84 750.00 POSTERS CREATIVE 250.00 148.50 350.00 POSTER PRINTING 500.00 375.20 750.00 DISTRIBUTION 2,400.00 2,800.00 4,500.00 ADVERTISING & PROMOTION 6,500.00 2,842.00 13,000.00 ADVERTISING CREATIVE 250.00 111.90 500.00 POSTAGE 125.00 35.50 175.00 PROGRAM MANAGEMENT 4,500.00 4,500.00 7,500.00 AWARDS RECEPTION (Food, Entertainment & decorations) 12,500.00 11,980.10 AWARDS RECEPTION PRIZES 8,500.00 6,140.61 MISC. & SUPPLIES 450.00 154.06 750.00 Total 45,225.00 35,528.96 49,560.00 TOTAL REVENUES OVER EXPENSES (10,225.00) (528.96) 440.00 9/20/2011 1 -1 -82 APPLICATIOI FOR TOWI OF VAIL FUI DII G GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2011 by 5:00 P.M.. You must provide 12 copies of the application and an electronic version. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479 -2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Symposium 2. Contact person: Liana Moore, Executive Director 3. Mailing address: PO Box 3038, Vail, CO 81658 4. Telephone: 970-476-0954 5. E -mail address: liana @vailsymposium.org 6. Members and Titles of your governing board: Chairman, James C. Ruh Treasurer, Allison S. Krausen Board of Directors Jan Biegler Pam Brandmeyer Maureen Brooks Glenn Davis Carole M. Feistmann Bob Holmes Jay Huffard Andrew Kauffman, M.D. Rob LeVine Don Rogers Myrna Sigman John and Jamie Stone Adam Sutner 7. Amount of contribution requested: 1 9/20/2011 1 -1 -83 The Vail Symposium respectfully requests that the Commission on Special Events and the Town of Vail recognize the value of combining life -long learning, superior visitor experience, Vail's international appeal, and this proposal for a unique event and award a $75,000 grant as a line item in the 2012 budget to deliver a world class, transformational experience in the summer of 2012. Please see Appendix A for the budget. 8. Organization fiscal year -end: December 31st 9. Are your books audited? No. 10. How will the contribution be used? The Vail Summit On Health & Wellness What's happening now and a vision for the future Health and Wellness is Vail. Vail is the ideal venue for a multi -day event focused on health and wellness with a vision of motivating and stimulating new behaviors, heightening awareness, and understanding and providing a platform for ongoing dialogue. In 2012 the Vail Symposium plans to introduce a signature family event called The Vail Summit on Health and Wellness. Vision The Vail Summit on Health and Wellness will become a magnet for people across the United States to build their knowledge and to grow their awareness of how to integrate a healthy lifestyle and personal growth into their daily routines. The natural magnificence of Vail, Colorado offers a particular appeal among those seeking to learn from proven experts in present day medicine and cutting edge research in the field of personal health and wellness. With this new Summit, Vail can offer an opportunity for individuals to experience intellectual and physical stimulation in a majestic environment that invariably promotes introspection and awareness. The Vail Summit on Health and Wellness aims to be impactful for every participant. Nowhere other than Vail is such an experience possible. The Winter Series The Vail Symposium will follow our typical format and invite four speakers, each to participate in a one and one -half hour presentation including a thirty - minute question and answer session. Each of the four speakers in the 2011/12 Winter Series will be a star in his /her field. The Summer Seminar Targeting a weekend in June or September, The Vail Summit on Health and Wellness will host as many as eighteen individual presenters, each having pursued a passion that positively affects the health and wellness of our society in one of four thematic fields, including but not limited to: sports medicine and fitness, the business of medicine, women's health issues and alternative medicine. The summer seminar will allow for formal presentations and informal discussions, topic organized lunches and dinners, and experiential activity that capitalizes on the beauty of a Vail summer and the opportunity to create a call to action for participants. The Online Community Four professional writers from well -known publications (e.g. Prevention Magazine, 0 Magazine, New York Times) will be engaged by the Vail Symposium to use the content of the Winter Series and the 2 9/20/2011 1 -1 -84 Summer Summit to compose a scholarly examination of the presentations. The writers will also examine related trends, scholarly research, and philosophical issues. The Vail Summit on Health and Wellness will promote ongoing dialogue throughout the year through the creation of a Health and Wellness online community. The goal is to crystallize each presentation and provide opportunities for follow up activity. Programming/Speakers Overall, programming will be designed to foster continuity of content and promotional value. All presenters will be of the highest caliber in their profession and their ability to attract and captivate audiences. They will be recognizable individuals who are known for their significant contributions to their field of expertise. (See Appendix B.) The Vail Summit on Health and Wellness will be transformational, an opportunity that inspires participants to make changes in their own lives and to return to Vail to duplicate the experience. Sponsorship and Partner Organizations The Vail Summit on Health and Wellness will have a presenting sponsor, media sponsors, sponsors for each presentation, and partner organizations capable of providing an immediate audience. Each of the sponsoring hotels will offer discounted room rates, breakfast and transportation to venues. We are currently negotiating sponsorships with Rodale Press, Public Broadcasting System, 5280 Magazine, Lifetime Fitness and the Colorado Health Foundation. Our local partners will be the Vail Valley Medical Center, the Stedman Clinic, the Vitality Center, the Vail Daily, the Anschutz Medical Campus, the Economic Council of Eagle County and the Vail Valley Partnership. 11. How does your request support item 1C of the contribution policy? The "Vail Summit on Health and Wellness" will help position Vail as a premier destination for Health and Wellness. It will draw additional visitors from across the United States to Vail. The Summit will benefit visitors and residents alike by providing an extraordinary public opportunity to learn from and dialogue with world renowned experts. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Ticket and Event sales 14% Fundraiser Events 27% Board and Private Donation 32% General Donation 10% Government and Corporate Sponsorships 13% Government and Corporate Grants 4% 13. Organization's mission statement: Our mission is to provide educational programs for the Vail Valley community that are thought - provoking, diverse and affordable. (If more room is needed to answer questions, please use the back of this page.) 3 9/20/2011 1 -1 -85 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as much detail as possible. Please See Attached Document: Balance Sheet.xlsx Most Recent Completed Fiscal Year (Date: 12/31/10 ) Assets: $113,240 Total Assets $ 113,240 Liabilities: $16,860 Total Liabilities $16,860 Net Worth (Total Assets Minus Total Liabilities) $ 113,240 - $16,860 $96,380 4 9/20/2011 1 -1 -86 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: $346,580 (List by funding source) Please See Attached Document: 2011 Final Budget.xlsx Total Revenue $346,580 Expenses: $346,450 Total Expenses $346,450 Total Revenue Minus Expense S346,580 - S346,450 $130.00 5 9/20/2011 1 -1 -87 Appendix A Budget The budget for The Vail Summit on Health and Wellness is in development; however, we recognize the importance of providing the Town Council and the CSE a draft of expected revenues and expenses. This is a first draft and filled with assumptions. In two months, a more detailed and exacting budget will be presented. Revenue Presenting Sponsor S50,000 Seed funding from Vail $75,000* Individual Presentation Sponsors @ $2500 $25,000 Ticket sales @ $500 average summer $125,000 Individual Presentation sales @ $50 $25,000 Ticket sales @ $50 average winter $30,000 VSHW Merchandise (net) $10,000 Total cash revenue $310,000 In Kind S50,000 Total revenue $365,000 Expenses * ** Speakers winter series (4 @ S2500) S10,000 Speakers Benefits S15,000 ** AV and Tech including Internet S30,000 Publicity, Advertising, Promotion $50,000 Air and travel (winter and summer) $40,000 Venues $40,000 Production (Vail Symposium) $75,000 Consultants fees $20,000 Total expenses $275,000 Cash Net $35,000 * The Vail Symposium requests $75,000 in 2012 from the Town of Vail and the Commission on Special Events to seed the Vail Summit on Health and Wellness Summer Seminar. While the entire Summit is designed to flow throughout the year and provide promotional support to each component, the Summer Seminar will attract the largest number of visitors, present the most content complexity and have the most national visibility. ** Research by Reach Advisors indicates that if it's not a big enough event for presenters to want to participate without their customary fee, it probably won't be big enough to attract destination visitors. Therefore we have included a line item to address speaker benefits (e.g. favorite charities, first class tickets, etc.) * ** Expense detail Publicity, Advertising and Promotion will be out sourced to the communications /marketing firm that the Vail Symposium selects as its marketing partner. Currently we are in discussions with Strada Advertising, Communication Strategy Group and GBSM, all Denver firms. The estimated cost of $50,000 includes their direct costs, and assumes a pro bono relationship with the Vail Symposium. Air and Travel is our estimate of travel expenses for speakers for the Summer Seminar at a mix of economy and first class fares. Venue expense includes the fees we will pay to local hotels, schools and sites we will be using for presentations and receptions. This number is based on a mix of paid, discounted and donated space. Production Expenses for the Vail Symposium will demand resources beyond our current capacity. We will hire a part time employee to manage all aspects of the Vail Summit of Health and Wellness. A portion of our existing staff's time will also be required. Consulting fees will be paid to Reach Advisors, and other consultants necessary to ensure the complete success of this significant endeavor. 9/20/2011 1 -1 -88 Appendix B The Schedule for the Summer Series Wednesday 11:OOam Registration and unique Vail family experiences 6:00pm Welcome party Thursday 8:00 -9:30 Hotel breakfasts by program theme, i.e. sports medicine... 9:30 -11:00 Morning Sessions #1 A. Sports Medicine and Fitness curated by Chris Carmichael* B. Alternative Medicine curated by Deepak Chopra ** C. The Business of Healthcare curated by Bahram Akradi* D. Women's Health curated by Denise Austin * ** 11:15 -12:45 pm Morning Sessions #2 Speakers on all four program tracks 12:45 -2:15 pm Lunch 2:30 -4:00 Afternoon Sessions #1 8:00 -9:30 pm Evening Sessions Friday 8:00- 9:30am Hotel breakfasts by program theme 9:30 -11:00 am Morning Sessions #3 11:15 -12:45 pm Morning Sessions #4 12:45 -2:15 pm Lunch by program theme with speakers 2:30- 4:OOpm Afternoon Sessions #2 6:30 -8:30 Dinner by theme with Keynote #1 Donna Karan ** Saturday 8:00 -9:30 Hotel breakfasts by program theme 9:30- 12:OOpm Morning Sessions #5 with experiential activities 12:30 -2:00 pm Lunch by program theme with speakers 2:15 -4:30 Afternoon Sessions and activity by theme #3 6:00 -7:30 Dinner, closing session Keynote #2 Anna Deveare Smith ** * Speaker confirmed ** Speaker contacted awaiting confirmation * ** Speaker not yet contacted 1 9/20/2011 1 -1 -89 50 ANNIVERSARY TOWN OF VAIL 2011 Application for Town of Vail Funding Applied 6/20/2011 by: H!GIILIF.IE C ,° ENTERTAINMENT { events evolved } 12 Vail Rd. Suite 500, Vail, CO 81657 (970) 476 -6797 www.gohighline.com 7/ LU /GV 11 1'1 -90 APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Highline Sports & Entertainment, Inc. 2. Contact persons: Jeff Brausch & James Deighan 3. Mailing address: 12 Vail Road, Suite 500, Vail, CO 81657 4. Office Telephone: 970/476 -6797 (Jeff Brausch x103 or James Deighan x102) Cell Phone: Jeff Brausch 970/393 -2128 or James Deighan 970/331 -5312 Fax: 970/476 -6890 5. E -mail address: jeff @gohighline.com or jamesd @gohighline.com Website: www.gohighline.com 6. Members and Titles of your governing board: Highline Sports & Entertainment, Inc. • Jeff Brausch, Partner • James Deighan, Partner • Kelli Brausch, CFO Cross Community Working Team • Jeff Brausch, Highline Sports & Entertainment, Inc. • James Deighan, Highline Sports & Entertainment, Inc. • Greg Schwartz, Highline Sports & Entertainment, Inc. • Peggy Wolfe, Highline Sports & Entertainment, Inc. • Katie Tille, Highline Sports & Entertainment, Inc. • Adam Sutner, Vail Resorts • Katie Richardson, Vail Resorts • Steven Long, Vail Resorts • Bobby Murphy, Vail Resorts • Kelli McDonald, Town of Vail • Suzanne Silverthorn, Town of Vail • Kerry Donovan, Vail Town Council • Susie Tjossem, Vail Town Council & Colorado Ski & Snowboard Museum • Erica Lloyd, Colorado Ski & Snowboard Museum • Shelley Woodworth, Vail Valley Foundation • John Kirchner, Community Member • Packy Walker, Community Member • Roger Cotton Brown, Documentary Filmmaker 7. Amount of contribution requested: $500,000 8. Organization fiscal year -end: December 31 9/20/2011 1 -1 -91 9. Are your books audited? Reviewed by Keil & Associates, CPA 10. How will the contribution be used? The Town of Vail funding for this project will be leveraged towards an 18 -month marketing, PR and event activation program to celebrate and promote Vail's 50th Anniversary. This funding will contribute to a comprehensive marketing platform that not only allows our community and guests to commemorate Vail's strong and spirited heritage, but also to celebrate where we are today, underscore our world -class modern brand, and create a long lasting allegiance for years to come. This project will launch in January of 2012 and follow the subsequent broad scale timeline: • January 2012: Pre - launch and debut of brand logo and website; setting the tone for the 18 months to come. • January 2012 — December 2012: Steadily build the 50th Anniversary presence throughout the Town of Vail, recognition of the 50th Anniversary brand and anticipation of the upcoming activations. • July 2012: Re -visit the 50th Anniversary pre - launch and continue to increase the presence around town for this historic year including strong representation during the 4th of July celebrations and parade. • September 2012: Unveil the 50th Anniversary documentary film during Pioneer Days to Vail's founding members and include this distinguished group to take part in the upcoming community celebrations. • December 15, 2012: Vail's 50th Anniversary • December 2012: Vail's 50th Anniversary Celebration will include a seven -day event with extensive 50th Anniversary activation, expos, concerts, parties, merchandise, films, and more building above and beyond the existing Vail Snow Daze platform. • December 2012 — April 2013: A season -long activation component highlighting 50 years of Vail history, culminating with the accomplishments of present day Vail. This will include the 50th Anniversary Pavilion, a season -long exhibition area to include interactive displays, vintage apparel and equipment, commemorative art and merchandising, historic Vail video footage and much more. • April 2013: Vail's 50th Anniversary Reprise will include a seven -day event with extensive 50th Anniversary activation, expos, concerts, parties, merchandise, films, and more building above and beyond the existing Spring Back to Vail platform. • April 2013 — going forward: 50th Anniversary legacy piece • July 2013: A long overdue summer music festival that will not only wrap up a year of celebrating Vail's 50th Anniversary but attract a large crowd that will be a part of a new event that will continue into Vail's future. This event, Vail Summer Green, will co brand a great festival with Vail's eco initiative making it a sustainable staple in the town of Vail's event lineup. The funds requested will contribute to the marketing and operational expenses associated with the successful production and implementation of Vail's 50th Anniversary. In particular, these funds will allow for incremental expansion of the 50th Anniversary's footprint to include the all- important summer season and the expanded audience associated with summer. 9/20/2011 1 -1 -92 11. How does your request support item 1C of the contribution policy? The Town Council will evaluate tile various proposals based on their direct benefit to the entire community of Vail, fulfillment of the town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier mountain resort community, we're committed to providing citizens and guests with a superior level of environmentally - sensitive services and an abundance of recreational, educational, and cultural opportunities. Vail's 50th Anniversary year will directly benefit the entire community of Vail and help to carry out the Town Council's mission in a number of areas. Celebrating the past 50 years of Vail will give citizens and guests the opportunity to revisit and relive the town's roots through numerous educational, recreational and cultural activations throughout the year. We will capture and honor the spirit of Vail's founding in an authentic manner, incorporate residents and guests that have been involved within our community over the years and reaffirm the values that were inherent in the Spirit of Vail 50 years ago and are still ever present today. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Vail Resorts, corporate sponsors and partners. Although this application for funding does not support Vail Snow Daze or Spring Back to Vail event budgets, the object is to affectively leverage these iconic event assets and to repurpose their marketing message to directly support Vail's 50 Anniversary. In doing so in the absence of incremental investments there would be a significant dilution effect. 13. Organization's mission statement: To foster a culture in which Highline team members are challenged to excel in providing all customers with exceptional service, extensive knowledge and an unwavering commitment to ethical excellence... not only to complete client satisfaction- but beyond all expectations! 50th Anniversary Mission Statement: Vail Mountain opened for business on December 15, 1962. The mountain, town and community will be partnering in a celebration of the 50th anniversary on December 15, 2012. The notion of Vail's founding 50 years ago came out of the vision inherent in the spirit of Vail's founders. This represents the current day expression of Vail, and remains an important underpinning of today's powerful Vail brand for both summer and winter. Vail's legacy will be presented in a manner such that it is protected and fostered for future generations to come. A bold, but not arrogant statement of Vail's leadership — culturally, physically and emotionally. The 50th Anniversary celebration will be shared by guests; current and past, historical figures, town and mountain personnel, merchants, as well as the extended Vail Community and its stakeholders 9/20/2011 1 -1 -93 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Highline Sports & Entertainment, Inc. Most Recent Completed Fiscal Year December 31, 2010 ASSETS Current Assets Cash $ 201,496 Accounts Receivable 410,114 Other Current Assets 9,867 Total Current Assets 621,477 Fixed Assets Equipment 24,143 Vehicles 101,370 Leasehold Improvements 34,584 Total Fixed Assets 160,097 Other Assets 43,027 Total Other Assets 43,027 TOTAL ASSETS $ 824,601 LIABILITIES & EQUITY Current Liabilities Short Term Payables 97,013 Other Current Liabilities 1,342 Total Current Liabilities 98,355 Long Term Liabilities Vehicle Loans 55,918 Total Long Term Liabilities 55,918 TOTAL LIABILITIES 154,273 TOTAL EQUITY 670,329 TOTAL LIABILITIES & EQUITY $ 824,601 NET WORTH $ 670,328 9/20/2011 1 -1 -94 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Proposed Budget Revenues: Contribution Share Vail Snow Daze & Spring Back to Vail $1,900,000 51.3% 2011 TOV CSE Funds for VSD & SBTV $98,000 2.5% Vail Mountain 150,000 3.7% VRI 250,000 6.3% Rock Resorts 100,000 2.5% Town of Vail Council funding 500,000 13.4% Corporate Sponsors 250,000 6.3% Ticketed Events 250,000 6.3% Licensing Program 100,000 2.5% Sales/Merch /F &B /Misc. Sponsors 150,000 3.8% Total Revenue $3,748,000 Expenses: In -Town Activation: 50th Anniversary Pavilion $ 500,000 Vintage fashion show 50,000 Legacy piece 200,000 10th Mountain Division activation 20,000 Vintage snow -cat display 15,000 Vintage photograph display 15,000 Ski movies projected on- mountain and in town buildings 30,000 Reprise Vail landmarks TBD Children's zone 48,000 Parades 75,000 Olympian involvement 100,000 Vintage parties throughout Vail 250,000 International component 75,000 Event Activation: Pioneer Days activation 30,000 50th Anniversary entertainment 600,000 Vail Summer Green (Summer Music Lineup) 670,000 On- Mountain Activation: Historic skiing demonstrations 25,000 Historic focus to on mountain tours 10,000 Throwback uniforms TBD Other Marketing (logo, website, collateral, etc.) 550,000 Event operations /staffing /agency 350,000 Contingency 135,000 Total Expenses $3,748,000 9/20/2011 1 -1 -95 50 ANNIVERSARY TOWN OF VAIL Commemorate Vail's past, celebrate Vail's present and create Vail's legacy for years to come. 9 20 2011 MISSION STATEMENT TOWN OF ( MAIL Vail Mountain opened for business on December 15, 1962. The mountain and town will be partnering in a celebration of the 50th anniversary on December 15, 2012. The notion of Vail's founding 50 years ago came out of the vision inherent in the spirit of Vail's founders. This represents the current day expression of Vail, and remains an important underpinning of today's powerful Vail brand for both summer and winter. Vail's legacy will be presented in a manner such that it is protected and fostered for future generations to come. A bold, but not arrogant statement of Vail's leadership — culturally, physically and emotionally. The 50th Anniversary celebration will be shared by guests; current and past, historical figures, town and mountain personnel, merchants, as well as the extended Vail community and its stakeholders. 9 29 2911 I 1 97 CROSS COMMUNITY WORKING TEAM TOWN OF ( MAIL • Jeff Brausch, Highline Sports & Entertainment, Inc. • James Deighan, Highline Sports & Entertainment, Inc. • Greg Schwartz, Highline Sports & Entertainment, Inc. • Katie Tille, Highline Sports & Entertainment, Inc. • Adam Sutner, Vail Resorts • Katie Richardson, Vail Resorts • Steven Long, Vail Resorts • Bobby Murphy, Vail Resorts • Kelli McDonald, Town of Vail • Suzanne Silverthorn, Town of Vail • Kerry Donovan, Vail Town Council • Susie Tjossem, Vail Town Council & Colorado Ski & Snowboard Museum • Erica Lloyd, Colorado Ski & Snowboard Museum • Shelley Woodworth, Vail Valley Foundation • John Kirchner, Community Member • Packy Walker, Community Member • Roger Cotton Brown, Documentary Filmmaker 9 20 2011 I I 9b PRELIMINARY GOALS AND OBJECTIVES TOWN OF VAIL • Capture the spirit of Vail's founding Reaffirm the values inherent in the o Purpose, narrative, history, idea spirit of Vail o Boldness, innovation, emotion o Boldness o Homecoming o Overcoming barriers o Creativity • Celebrate and honor in an authentic o Courage manner o Risk taking o Mark anniversary in an o Entrepreneurship authentic, weighty, tasteful and non - commercial way represented across generations • Establish an oeuvre for Vail such and audiences that it is protected and fostered for • Founders future generations to come. A Guests past and present bold, but not arrogant statement of • p p Vail's leadership — culturally, • Employees past and physically and emotionally present • Residents • Brand enhancement • New prospects • Return on investment for the TOV: increased visitation, sales tax, occupancy, esprit de corps, etc. 9 20 2011 SCOPE EXPLORED TO DATE TOWN OF UAIL • Overall scope • Lateral thinking • Objectives • Partners • Production support • Budget • Timing • Planning spectrum • Process 9/20/2011 1 -1 lo' H /GHL /NE entso,aluno, VAIL'S 50TH ANNIVERSARY OPERATIONAL & CONCEPTUAL FRAMEWORK Steadily Building 50th Presence /Buzz -� Jan 2012 July 2012 Sept 2012 Dec 2012 Pre - Launch: Anniversary Celebration: debut marketing, Re -visit pre - launch 7 day event building on logo, etc. teaser existing Snow Daze platform Pioneer Days Operational teaser plan in place 9/21 - 9/25 Ongoing season -long component Jan 2013 April 2013 July 2013 Dec 2013 Anniversary Reprise: July 4th Anniversary Building on existing 7 day Celebration/ Spring Back to Vail platform Summer music festival Ongoing season -long component (50th Pavilion) 2 Branded legacy piece t - t - tot PROJECTS IN MOTION TOWN OF UAIL • 50th Anniversary documentary film — Jointly funded by Vail Mountain and the Town of Vail • Commissioned books • Photographic archive project — Vail photo department • 50th Anniversary planning team and process • Budget development 9/20/2011 /^ � HIGHL /NE 1 -1 -i01 ilDEAS UNDER CONSTRUCTION TOWN OF VA1L The following ideas are being built upon and strengthened to better align and highlight Vail's mission of providing citizens and guests with an abundance of recreational, educational, and cultural opportunities. • 50th Anniversary Pavilion installed for a season -long interactive exhibition area • Integration of Pioneer Days into build up to 12/15/12 • 50th Anniversary entertainment including bands, music and parties building above and beyond the existing and successful platforms of Vail Snow Daze, Spring Back to Vail and the launch of a new summer music festival • Parade including past mayors, ski school, ski patrol, guests, et. al. • Past /present Olympian involvement • Vintage fashion show • Vintage parties • Historic skiing demonstrations • 10th Mountain Division involvement throughout the event • Historic focus to on mountain tours • Vintage snow -cat display 9/20/2011 �H /GHL /NE 1 - 1 -103 IDEAS UNDER CONSTRUCTION CONT. TOWN OF UAIt • Legacy piece: o Art in public places (old gondolas and chairlifts) o Historic poster o Permanent art piece gifted to the Town of Vail commemorating Vail's 50th Anniversary o "Vintage Vail" retail clothing collection and storefront • "Throwback" Helly Hansen Uniforms • Vintage photograph display taken by guests over the years as well as archival photos • Apres Ski — movies projected on the snow and in -town buildings • Reprise of Donovan's Copper Bar and other original landmarks • Children's zone • International component 9/20/2011 1.1 10 H /GHL /NE PLEASE TYPE T IS APPLICATION OR PRINT IN LAC IN 1. Name of organization: Town of Vail Co ission on Special Events (CSE) 2. Contact person: Sybill Navas, Town of Vail Special Events Coordinator 3. Mailing address: 75 S. Fronta e Rd, Vail, CO 1657 4. Telephone: 970 477 -3551 5. E -mail address: snavas vail ov.co 6. Members and Titles of your governing board: All e bers are appointed by the Vail Town Council and serve two year ter s. • Jenn runo, Chair • Rayla undolf, Vice -Chair • Cali Adkisson • obby ank • Carl Colby • A anda Jensen • Robert Mc own 7. Amount of contribution requested: 1,061, 00 8. Organization fiscal year -end: Dece ber 31 9. Are your books audited? No 10. How will the contribution be used? To sponsor special events in the Town of Vail. The CSE is requestin increased fundin in 2012 for the followin reasons: • oth the Town Council and the Vail Local Marketin District Advisory Council have directed the CSE to develop a ajor event for Me orial Day Weekend. A ajor local event producer, with the support of Vail Resorts, has co e forward with an iconic level event proposal, and will be seekin si nificant additional fundin for a three day outdoor adventure style event which is bein positioned as the kick -off for a national series. Esti ated CSE fundin : 150,000 • The Teva Winter Ga es will be akin its debut fro Feb. 9 -12, 2012. This event will be produced by the Vail Valley Foundation and builds on the i a e of an existin internationally reco nized event for the purpose of fillin an identified slow period in the winter season calendar. Esti ated CSE fundin : 75,000 9/20/2011 1 -1 -105 CSE UDGET: 2011 Actual 2012 Requested Direct Event Fundin : 34,000 1,059,000 Ad inistrative: 2, 10 2, 00 Total CSE Fundin : 36, 10 1,061, 00 Please see the attached spreadsheet showin how the 2011 onies were allocated. 11. How does your request support item 1C of the contribution policy? Per Vail Town Code 3 -6 -7: The CSE shall support the town council's goals and objectives and align its mission with the town council's marketing direction. Special Events funded by the CSE contribute significantly to the "abundance of recreational, educational and cultural opportunities" that Vail's guests and citizens have come to expect and enjoy. Additionally, the "Celebrate Green" program has been implemented to incentivize event organizers to produce environmentally sustainable events and recognition for those who step up to implement the highest standards. In 2010, Special Events that were funded by the CSE contributed over 70,000,000 in incre ental spendin and a direct sales tax benefit of over 2, 00,000 to the local econo y. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The CSE receives all of its fundin fro the Town of Vail. Approxi ately 300,000 co es fro the business license fees, the re ainder fro the General Fund. 13. Organization's mission statement: The mission of the Vail Commission on Special Events (CSE) is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community, and increase the quality year -round of the experience for guests and residents. 9/20/2011 1 -1 -106 ((:-S717 TOWN OF VAIL 2011 Special Event Funding Allocations Commission on Special Events Event: Event Producer: 2011 Dates: Allocation: Teva Mountain Games & IFSC World Vail Valley Foundation June 2 -5 $115,000 Cup Climbing Vail Snow Daze & >Vail Holidaze* (includes Santa and Friends, 1 Night) Highline Sports and Entertainment Dec 6 -12 & Dec 17 -31 $128,000 Gourmet on Gore Highline Sports and Entertainment Sept 3 -5 $60,000 Vail Film Festival Colorado Film Institute Mar 31- Apr 3 $60,000 Oktoberfest Highline Sports and Entertainment Sept 9 -11 (LH) & 16- 18(VV) $55,000 Vail America Days Eagle Valley Events Monday, July 4 $50,000 Vail Soul Music Fest Legacy Entertainment Aug 19 -21 $50,000 Spring Back to Vail Highline Sports and Entertainment Apr 16 -24 $45,000 Vail Restaurant Month !Openers Holding Company, LLC September 19- October 16 $45,000 Vail Farmers Market and Art Show Meadow Drive Partnership 15 Sundays, Jun 19- Sep 25 $44,000 Kick -It 3v3 Soccer Lagardere International July 29 -31 $35,000 >Vail Firefighter Combat Challenge Vail Fire & Emergency Services with On Jun 11 -12 $25,000 Target Challenge BBQ Bonanza Vail Chamber and Business Association June 25 -26 $20,000 Taste of Vail Taste of Vail April 7 -9 $20,000 LionsHead Saturday Afternoon Club Blue Creek Productions 6 Saturdays, July 9- Aug 13 $14,000 Vail Arts Festival Eagle Valley Events June 24 -26 $12,000 South of the Border Fiesta Vail Chamber and Business Association June 11 $10,000 Vail Lacrosse Shootout Colorado Lacrosse Promotions, Inc. June 25- July 3 $10,000 Carnivail Highline Sports and Entertainment March 6 -11 $8,000 >RMUSSSA Softball Series Vail Valley Softball Club June 4 -5 & Sept 3 -5 $7,000 >The America Cup at Vail /International The America Cup Fly Fishing September 15 -18 $5,000 Fly Fishing Tournament Tournament, LLC >Vail Kids Adventure Race Grand Traverse Adventures, Inc. Saturday, Aug 13 $5,000 King of the Mountain Volleyball King of the Mountain Volleyball June 17 -19 $4,000 Vail Antique Festival MC Presents July 15 -17 $3,000 Colorado Grand Colorado Grand Sept 16 -17 $2,000 Vail Whitewater Kayak Demos Alpine Quest Kayak School 6 Tuesdays, May 17- June 21 $2,000 Total 2011 Event Funding $834,000 >New event in 2011, and /or first -time requestor 9/20/2011 1 -1 -107 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2011 by 5:00 P.M.. You must provide 12 copies of the application and an electronic version. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479 -2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Taste of Vail Lamb and Apres Cook -off 2. Contact person: Angela Mueller 3. Mailing address: PO Box 5663 Vail, CO 81658 4. Telephone: 970-401-3320 5. E -mail address: info @tasteofvail.com 6. Members and Titles of your governing board: Susan Fritz: President, Treasurer: Tom Armstrong, Members: Doug Wooldridge, Mickey Werner, Paul Ferzacca, Kevin Nelson 7. Amount of contribution requested: $3000 8. Organization fiscal year -end: August 31 9. Are your books audited? No 10. How will the contribution be used? The contribution will be used for in kind services at the lamb cook -off, which will include trash pickup and containers /signs for trash during Lamb cook -off. The garbage /recycling for this event is large and we need to ensure we have proper materials for the Town staff. 11. How does your request support item 1C of the contribution policy? These services improve visitor satisfaction and increase visitor intent to return by providing a comfortable environment for all visitors. . The Lamb and Apres event brings in over 5000 to Vail in April, which is not typically a busy time. We have seen hotels, which are full from Thurs- Sunday, and restaurants and businesses have an increase in sales. We are planning on growing this event to cover even more of Vail in 2012. We want to increase traffic and flow throughout the entire town. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Participant fees, tickets, sponsors and CSE 1 9/20/2011 1 -1 -108 13. Organization's mission statement: The Taste of Vail's goal is to enhance Vail's image, positioning and reputation as a world -class international resort with serious commitment to fine food and to promote recognition of the Vail life style. ❑ ❑ The event offers a variety of experiences on the mountain, in restaurants and classrooms to increase the attendee's knowledge and enjoyment of food and wine. 2 9/20/2011 1 -1 -109 Budget 2011 Income Budget 11 Actual 11 Budget 2012 Auction Revenue $25,000.00 $7,086.00 $12,000.00 Sponsor Revenue Associate $40,000.00 $85,952.67 $120,000.00 CSE $50,000.00 $20,000.00 $22,000.00 Restaurant $8,000.00 $4,100.00 $5,000.00 Winery $25,000.00 $25,050.00 $25,000.00 Total Sponsor Revenue $123,000.00 $135,102.67 $172,000.00 Total Ticket Revenue $100,000.00 $126,925.00 $125,000.00 Soft Good Revenue $900.00 $706.26 $800.00 Sales Taxes $9,000.00 - $9,000.00 - $9,000.00 Total Revenue $239,900.00 $260,819.93 $300,800.00 Expenses Events Apre /Lamb $15,000.00 $16,469.06 $22,000.00 Picnic $12,000.00 $8,234.40 $9,000.00 Grand $15,000.00 $25,554.73 $28,000.00 Seminars $10,000.00 $799.00 $25,000.00 Other Event Costs Administrative Staff $9,000.00 $8,885.00 $10,000.00 Decorations $1,500.00 $0.00 AV & Equipment Rental $1,500.00 $0.00 $6,000.00 Hospitality $5,000.00 $8,710.71 $6,000.00 Signage $3,000.00 $2,521.00 $2,800.00 volunteers $2,800.00 $1,200.00 $1,800.00 Wine Storage $3,000.00 $0.00 $3,000.00 Total Other Event Costs $25,800.00 $21,316.71 $29,600.00 Advertising $45,000.00 $37,856.51 $42,000.00 Marketing $25,000.00 $15,521.64 $25,521.00 Printing $25,000.00 $25,100.71 $22,000.00 Total Advertising and Promotion $95,000.00 $78,478.86 $89,521.00 Administration Accounting /Legal $900.00 $882.54 $2,500.00 Administration $28,000.00 $25,000.00 $30,000.00 Bank Charges $150.00 $124.52 $300.00 Comm - Credit Card $4,200.00 $4,043.88 $5,000.00 Comm - Sponsor $18,000.00 $18,975.00 $30,000.00 Insurance $4,500.00 $4,443.00 $5,000.00 Licenses & Fees $650.00 $695.00 $700.00 Postage $200.00 $102.35 $200.00 Rent - Storage $2,600.00 $2,520.00 $3,000.00 Statiionery /Office Supply $1,200.00 $900.22 $1,200.00 Telephone $2,300.00 $1,929.50 $2,300.00 Telephone answering service $2,500.00 Total AdministrationCosts $45,000.00 $59,616.01 $82,700.00 Donation $200.00 Total Expenses $217,800.00 $210,668.77 $285,821.00 Deficit Financing for 2010 $33,000.00 Net Income 21,200 $17,151.16 $14,979.00 9/20/2011 1 -1 -110 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2011 by 5:00 P.M.. You must provide 12 copies of the application and an electronic version. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479 -2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Eagle Valley Land Trust 2. Contact person: Kara Heide 3. Mailing address: PO Box 3016 Edwards, CO 81632 4. Telephone: 970-748-7654 5. E -mail address: kara©evlt.org 6. Members and Titles of your governing board: Tom Steinberg, President Emeritus Dan Godec, President David Smith, Treasurer Steve Conlin, Secretary Tom Edwards, Past President Bob Warner Kent Erickson Kip Gates Kimberly Rowland Larry Agneberg 9/20/2011 1 -1 -111 Stan Cope Frank Navarro Alex Iskenderian 7. Amount of contribution requested: Two TOV blue parking passes, or two thousand dollars 8. Organization fiscal year -end: 12/31 9. Are your books audited? Yes; Every Year. 10. How will the contribution be used? The contribution will be used to help pay for legally required stewardship activities on the four Eagle Valley Land Trust held conservation easements within the Town of Vail. The required stewardship activities include but are not limited to; easement site visits, GPS analysis of property boundaries, photo documentation of the property's current state, detailed and recorded written evaluations of the property's current state, weed and non - native species identification and management advice. 11. How does your request support item 1C of the contribution policy? The requested funds will help the Eagle Valley Land Trust properly steward four amazing open space parcels within the TOV. All four easements are a valuable part of the TOV, all contribute to the "rustic mountain" feel of the area and also contribute to the character of the area both visually and in most cases recreationally. For instance the East Vail Waterfall is nationally recognized, is seen as a symbol of the TOV, and is used by both tourists and locals alike for a hiking and sight seeing area. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The Eagle Valley Land Trust is entirely funded by donations from private individuals, foundations, corporations, and other grant sources 9/20/2011 1 -1 -112 (such as the Town of Vail). 12. Organization's mission statement "To preserve forever scenic vistas, open space, historic lands, waterways and wildlife habitat that represent the uniqueness of Eagle County for the enjoyment, education and benefit of all who experience this special place. (If more room is needed to answer questions, please use the back of this page.) 9/20/2011 1 -1 -113 Eagle Valley Land Trust Balance Sheet As of February 28, 2011 April 30, 2011 ASSETS Current Assets Checking /Savings /CDs 1001 Checking Account (Operating) 106,606.62 1500 . Land Protection Fund 1505 . FirstBank /Avon - Liquid Asset 143,598.00 1510 . Land Protection- CoBankCO 071711 (1.20 %) 26,877.42 1515 . Land Protect.- CommBnkCA 072911 (1.25 %) 107,556.48 1525 . Kirch Fund - CoBankCO 122810 (2.23 %) 0.00 Total 1500 . Land Protection Fund 278,031.90 1550 . Endowment Fund (Alpine Bank CD 90 Day) 1552 . Colo Cap Bank CD -End Fund 119,511.28 Total 1550 . Endowment Fund (Alpine Bank CD 90 Day) 119,511.28 1600 . Easement Funds 1649 . LPL Financial - Unrestricted 0.00 1650 . Stewardship Fund 115,828.84 1675 . Legal Defense Fund 91,385.19 1653 . Stew. Fund - C.B.Cortez 042911 (1.35 %as of 8/31/10) 103,934.12 Total 1600 . Easement Funds 311,148.15 Total Checking /Savings /CDs 815,297.95 Accounts Receivable 1080 . Accounts Receivable 72,375.86 1086a . Allowance for Doubtful Accounts - 63,250.86 Net Accounts Receivable 9,125.00 Due to /(from) Other Funds Due to /(from) Heart of the Valley 17,699.87 Due to /(from) Gates Ranch 3,317.25 Due to /(from) Stewardship Expenses 8,373.47 Due to /(from) General Funds - 29,390.59 Total Due to /(from) Other Funds 0.00 TOTAL CURRENT ASSETS 824,422.95 Fixed Assets 1125 . Fixed Assets 1200 . Office Equipment 19,534.33 1250 . Accumulated Depreciation - 19,093.37 Total Fixed Assets 440.96 Other Assets 1800 . Security Deposits 1,200.00 Total Other Assets 1,200.00 TOTAL ASSETS 826,063.91 Page 1 of 2 9/20/2011 1 -1 -114 Eagle Valley Land Trust Balance Sheet As of February 28, 2011 April 30, 2011 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 Accounts Payable (Restricted and Unrestricted) 6,333.83 Total Accounts Payable 6,333.83 Total Liabilities 6,333.83 Equity 3200 Net Assets - Unrestricted 216,267.62 3201 . Net Assets -Board Designated Unr 121,894.73 3300 Net Assets - Temp Restricted 489,870.00 Change in Net Assets - Current Year - 8,302.27 Total Equity 819,730.08 TOTAL LIABILITIES & EQUITY 826,063.91 Page 2 of 2 9/20/2011 1 -1 -115 Eagle Valley Land Trust 8- Jul -11 Statement of Revenues and Expenditures 2010 Actual Unaudited, 2011 Adopted Budget and Year to Date Through April 30, 2011 2010 YTD YTD Variance 2011 Unaudited Actual Thru Budget Thru Favorable Adopted 2011 Budget Actual 30- Apr -11 30- Apr -11 (Unfavor) Budget Assumptions Unrestricted Funds - General Fund Revenues See comments on master budget Individual Contributions 164,509 8,140 55,000 (46,860) 165,000 document. Corporate Contributions 12,350 82 5,000 (4,918) 15,000 Board Contributions 22,900 0 16,667 (16,667) 50,000 Grants 0 0 0 0 5,000 Investment Income Realized Gains /(Losses) 0 0 0 0 0 Unrealized Gains /(Losses) 0 0 0 0 0 Interest Income 0 0 1,368 (1,368) 4,104 Special Events Evergreen Ball 85,416 0 0 0 65,000 CommunityCampout 0 0 0 0 1,000 In -Kind (non -cash) Donations - Special Events 69,102 0 0 0 0 Other Special Events 0 0 0 0 10,000 Other Revenues 2,000 12 0 12 0 In -Kind (non -cash) Donations 7,500 0 0 0 0 Net Assets Released from Restriction 0 0 0 0 0 Total Revenues 363,777 8,235 78,035 (69,800) 315,104 Expenditures Accounting 15,696 5,889 7,000 1,111 12,000 Advertising 0 0 167 167 500 Auto Mileage (Non Travel Related) 738 142 833 691 2,500 Bad Debt Expense 0 0 0 0 0 Bank Service Charges 231 10 33 23 100 Brokerage Ticket Charges 0 0 225 225 675 Computer Repairs & Maintenance 213 320 433 113 1,300 Consulting 0 0 333 333 1,000 Contract Services 3,401 7,301 15,000 7,699 45,000 Credit Card Expense 1,277 53 500 447 1,500 Insurance - D &O /Liability /Work Comp 4,156 410 0 (410) 0 NOT IN BUDGET DOCUMENT Legal Fees (745) 0 833 833 2,500 General only; not project related Licenses & Permits 6,655 0 1,500 1,500 4,500 Meals (Non Travel Related) 456 430 333 (97) 1,000 Membership Dues & Subscriptions 3,825 484 833 349 2,500 Office Supplies & Equipment 2,248 1,111 833 (278) 2,500 Postage - Mailing & Delivery 524 77 500 423 1,500 Printing & Reproduction 3,046 523 833 310 2,500 Rent - Office 8,412 2,800 2,800 0 8,400 Salaries & Benefits 156,326 42,052 50,000 7,948 150,000 9/20/2011 1 -1 -116 Eagle Valley Land Trust Statement of Revenues and Expenditures 2010 Actual Unaudited, 2011 Adopted Budget and Year to Date Through April 30, 2011 2010 YTD YTD Variance 2011 Unaudited Actual Thru Budget Thru Favorable Adopted 2011 Budget Actual 30- Apr -11 30- Apr -11 jUnfavor) Budget Assumptions See comments on master budget Seminars & Classes 9,219 200 667 467 2,000 document. Special Events 35,781 180 0 (180) 22,500 Telephone & Internet 1,805 221 1,000 779 3,000 Travel 17 0 3,000 3,000 3,000 Expense Reallocation (19,735) (8,000) 0 8,000 0 Estimated wlll "true up" at SOY In -Kind Offset (non -cash) 76,602 0 0 0 Depreciation Expense 1,646 0 0 0 0 Miscellaneous Expense (136) 0 2,500 2,500 7,500 Total Operating Expenditures 311,658 54,202 1 90,158 35,956 277,975 Change in Net Assets 52,118 (45,967) (12,124) (33,844) 37,129 Currently estimated. Will be finalized Net Assets Beginning of Year 293,789 345,907 345,907 0 345,907 after audit is complete. Net Assets End of Year 345,907 299,940 333,783 (33,844) 383,036 9/20/2011 1 -1 -117 Eagle Valley Land Trust Statement of Revenues and Expenditures 2010 Actual Unaudited, 2011 Adopted Budget and Year to Date Through April 30, 2011 2010 YTD YTD Variance 2011 Unaudited Actual Thru Budget Thru Favorable Adopted 2011 Budget Actual 30- Apr -11 30- Apr -11 jUnfavor) Budget Assumptions Restricted Funds - Current Projects and Easements Revenues See comments on master budget Individual Contributions 0 3,575 3,575 document. Corporate Contributions 0 1,000 1,000 Government Grants 5,000 14,975 14,975 Investment Income Realized Gains /(Lasses) (535) (502) (502) Unrealized Gains /(Losses) 12,666 3,531 3,531 5,383 Interest Income 12,163 3,118 3,118 Special Events Project Related Service 15,397 30,780 30,780 1 Net Assets Released From Restrictions 0 0 0 Total Replacement Fund Revenue 44,691 56,477 0 56,477 5,384 Expenditures Auto Mileage (Non Travel Related) 316 0 0 Bad Debt 0 Bank Service Charges 0 Brokerage Ticket Charges 951 253 (253) LPL Financial Mgmt Fee Meals (Non Travel Related) 269 0 0 Office Supplies 0 Postage - Mailing & Delivery 65 0 0 Printing & Reproduction 292 81 (81) Salaries & Benefits - Payroll Taxes 0 Salaries & Benefits - Wages 0 Consulting Fees 3,620 0 0 Contract Labor 24,300 7,547 (7,547) Legal Fees 1,531 2,931 (2,931) Special Events 45 0 0 Travel 70 0 0 Project Expense Allocation 19,735 8,000 (8,000) Estimated - will "true up" at EOY Other Restricted Expenditures 0 Total Replacement Fund Expend. 51,193 18,812 0 (18,812) 0 Change in Net Assets (6,502) 37,665 0 37,665 5,384 Currently estimated. Will be finalized Net Assets - Beginning of Year 489,870 483,368 483,368 0 483,368 after audit is complete. Net Assets - End of Year 483,368 521,033 483,368 37,665 488,752 9i20i201 1 1 - 1 - 118 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2011 by 5:00 P.M.. You must provide 12 copies of the application and an electronic version. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479 -2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Home Buyer Assistance Committee, the volunteer advisory board requests contributions on behalf of the Eagle County Loan Fund (ECLF.) 2. Contact person: Tori Franks 3. Mailing address: 25 Mill Loft, Suite 200, Edwards, CO 81632 4. Telephone: 970 - 328 -8775 5. E -mail address: tfranks@valleyhomestore.org 6. Members and Titles of your governing board: HBAC: Chairperson Leslie Isom, ERWSD; Nick Brinkman, First Bank of Vail; Nina Timm, Town of Vail; Kevin Armitage, Colorado Business Bank; Tom Gorman, Business Research Partners; Cris Nelson, W.J. Bradley Mortgage Capital Corp.; Ron Niemeyer, American National Bank; Laurie Slaughter, Prudential Properties; Mark Weinreich, Prudential Colorado Properties and CARHOF. EAGLE COUNTY BOCC: Sara Fisher, Peter Runyon, John Stavney 7. Amount of contribution requested: $5,000 8. Organization fiscal year -end: December 31st 9. Are your books audited? 9/20/2011 1 -1 -119 Yes 10. How will the contribution be used? Contributions will be used as Down Payment Assistance Loans. Borrowers purchasing deed restricted price capped units are eligible for 3.5% of purchase price. Borrowers purchasing free market properties are eligible for up to 2.5% of purchase price. Minimum borrower contribution is $3,000. Borrowers must be employed within Eagle County and the purchased unit must be the borrower's primary residence while the loan is outstanding. 11. How does your request support item 1C of the contribution policy? Contributions to the Eagle County Loan fund directly benefit the citizens that make up the workforce in the Town of Vail and Eagle County, with purchasing, for many, their first home. Homeownership helps to create stable and committed communities and workforce. The trickle down effects of a stable and committed workforce will surely assist the Town of Vail in its goal to maintain its premiere mountain resort community status. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? In 2010 ECLF received funds from: Vail Local Housing Authority, First Bank, Colorado Association of Realtors Housing Opportunity Fund (CARHOF), Lake Creek Affordable Housing Corporation (Eagle County). 13. Organization's mission statement: To provide educational and financial assistance to low and moderate - income families in Eagle County, enabling them to bridge the gap from renting to owning. (If more room is needed to answer questions, please use the back of this page.) 9/20/2011 1 -1 -120 Eagle County Loan Fund 2010, Balance Sheet Assets Loan Number Amount 1 $ 7,430.00 2 $ 8,387.00 3 $ 4,000.00 4 $ 2,124.11 5 $ 6,250.00 6 $ 6,634.00 7 $ 4,000.00 8 $ 7,834.00 9 $ 4,125.00 10 $ 7,449.00 11 $ 4,000.00 12 $ 5,600.00 Total Amount Loaned 2005 -2010 $ 1,866,343.22 Cash $ 63,867.48 Total Assets $ 1,930,210.70 Liabilities $ - Total Liabilities $ - Net Worth $ 1,930,210.70 9/20/2011 1 -1 -121 Eagle County Loan Fund, 2011 Current Budget Revenues Cash, carry forward from 2010 $ 63,867.48 Revenues $ 297.34 Interest payments $ 18,750.00 Loan payoff Total Revenues $ 82,914.82 Expenses Loan Number Amount 111 $ 3,700.00 112 $ 4,250.00 Total Amount Loaned Y -T -D 2011 $ 7,950.00 Projected Amount to be loaned June 2011 to December 2011 $ 74,964.82 Total Expenses $ 82,914.82 9/20/2011 1 -1 -122 Eagle Valley Child Care Association Town of Vail Funding Application June 28, 2010 Questions 1 -5: Eagle Valley Child Care Association Contact: Amy Drummet PO BOX 1700 Vail, Colorado 81658 (970)476 -1615 Vail Child Care (970)926 -2501 Miller Ranch Child Care amy.drummet@eaglevalleycca.org Question 6: Eagle Valley Child Care Association Board: • John Power, President Town of Vail, Human Resources Manager • Laura Warren, Vice - President Austria Haus, Human Resources Vail Child Care Center Parent • Elyse Howard, Secretary Habitat for Humanity, Development Director Vail Child Care Center Parent • Cathy Myran, Treasurer Novosad & Lyle Associates, Accountant Miller Ranch Child Care Center Parent • Kim Toms Slifer Designs, Project Designer • Shelia Hosier Vail Valley Medical Center, Human Resources • Kim Williams Eagle County Housing, Deed Restriction Manager Miller Ranch Child Care Center Parent Question 7: Eagle Valley Child Care Association is requesting a contribution of $48,000.00. This amount will cover (4) EVCCA Business Partner spaces at $12,000 each. 1 9/20/2011 1 -1 -123 Question 8: Eagle Valley Child Care Association's fiscal year coincides with the calendar year. The current fiscal year ends on December 31, 2011. Question 9: Historically, Eagle Valley Child Care Association has NOT audited our books. EVCCA will do it's first audit for the 2010 calendar in Summer 2011. Question 10: The contribution from Town of Vail will be used to assist Town of Vail employees with affordable child care services with the Eagle Valley Child Care Association (EVCCA). EVCCA operates two locations within the Vail Valley (Vail and Edwards). Question 11: The contribution to Eagle Valley Child Care Association assists Town of Vail employees with obtaining affordable child care services. Town of Vail's mission to provide a superior level of services in a variety of domains can only be accomplished with quality employees. Over the years, Town of Vail and a variety of local businesses have realized that affordable child care is linked to the recruitment and retention of quality employees. Question 12: Eagle Valley Child Care Association is financially supported by collection of parent fees, fundraising efforts, grant writing, and partnerships with local businesses and government entities. Question 13: Eagle Valley Child Care Association strives to provide a high quality child care program that meets the needs of the families of Eagle County: • Provide a developmentally appropriate, discovery - learning environment that meets the needs of every child's healthy cognitive, social, language, motor, social, and emotional development. • Provide supportive parenting guidance to every family enrolled in the center. • Ensure that all students coming from EVCCA centers are versed in academic and social domains leading to increased school readiness. • Provide the Eagle Valley Business Community with a way to assure quality child care for their employees through the Business Partner program. If you need any further information or support, please feel free to contact me. Thank you, Amy Drummet Executive Director, Eagle Valley Child Care Association Amy.drummet @ eaglevalleycca.org (970)926 -2501 2 9/20/2011 1 -1 -124 1 Eagle Valley Child Care Association Vail Child Care Center Budget for 2011 2011 Projected Actual Operating Fund Revenues Donations Grants Fundraisers Interest Income Contributions - TOV 36,000 Brightstar Grant BP Income - ERWSD BP Income - TOV 24,000 BP Income - VVMC 19,200 Registration Fee 4,515 Tuition Income - Infants 60,626 Tuition Income - Preschool 106,682 Tuition Income - Toddlers 98,747 Tuition Income - Discounts (4,086) Miscellaneous Total Revenues 345,684 Expenses Personnel Expenses Administration 56,000 Regular Hourly 210,055 Bonus Pay 54 Overtime 1,965 Payroll Taxes 21,901 Health Insurance 5,000 Worker's Comp Insurance 8,352 Retirement Benefit Expense 1,200 Total Personnel Expenses 304,528 Supplies & Equipment Office & Postage 1,200 Operating 4,200 Educational 1,200 Qualistar Educational Cleaning 750 Food Expense 100 Office Equipment Maintenance 548 Parent Activities 100 Educational Equipment 800 Playground Equipment 500 Office Equipment 900 Total Supplies & Equipment 10,298 Purchased Services Membership Dues & Subscriptions 300 Licenses & Fees 150 Staff Recruiting & Visas 775 Telephone 1,410 Internet Expense 900 Common Area Maintenance 12,500 Insurance - D & O 720 Insurance - Liability & Property 1,847 Interest Expense Maintenance Expense 1,000 Snow Removal 0 Cleaning Services 5,000 Credit Card Fees 150 Bookkeeping 10,122 Bank Service Charge Fees Consulting 600 Total Purchased Services 35,474 Staff Support Staff Development 4,000 Travel /Mileage 150 Staff Activities 500 Total Staff Support 4,650 Other Bad Debt Expense Total Other Expense 0 TOTAL EXPENSES 354,950 Net Income (Loss) From Operations (9,265) 9/20/2011 1 -1 -125 Eagle Valley Child Care Association COMBINED Budget for 2011 Operating Fund Revenues Donations 0 Donation Eagle County 0 Grants 20,000 Fundraisers 27,000 Interest Income 0 Tuition Income CCAP 0 Contributions - TOV 52,000 Brightstar Grant 0 BP Income - ERWSD 0 BP Income - Slifer 36,000 BP Income - TOV 48,000 BP Income - VVMC 98,400 Registration Fee 10,500 Tuition Income - Infants 218,636 Tuition Income - Preschool 356,186 Tuition Income - Toddlers 278,112 Tuition Income - Discounts (26,665) Miscellaneous 0 Total Revenues 1,118,169 Expenses Personnel Expenses Administration 157,000 Regular Hourly 730,055 Bonus Pay 1,054 Overtime 6,965 Payroll Taxes 71,901 Health Insurance 33,500 Worker's Comp Insurance 20,889 Retirement Benefit Expense 3,700 Total Personnel Expenses 1,025,064 Supplies & Equipment Office & Postage 4,000 Operating 12,700 Educational 3,700 Qualistar Educational 0 Cleaning 1,950 Food Expense 600 Office Equipment Maintenance 948 Parent Activities 250 Educational Equipment 4,800 Playground Equipment 2,500 Office Equipment 900 Total Supplies & Equipment 32,348 Page 1 of 2 9/20/2011 1 -1 -126 Eagle Valley Child Care Association COMBINED Budget for 2011 Purchased Services Membership Dues & Subscriptions 400 Licenses & Fees 425 Staff Recruiting & Visas 1,275 Qualistar Program Fee 0 Telephone 3,060 Internet Expense 2,000 Common Area Maintenance 22,500 Insurance - D & O 1,220 Insurance - Liability & Property 4,247 Interest Expense 0 Maintenance Expense 2,200 Snow Removal 0 Cleaning Services 12,500 Credit Card Fees 425 Bookkeeping 20,322 Bank Service Charge Fees 0 Consulting 600 Total Grant Expenses 0 Total Purchased Services 71,174 Staff Support Staff Development 14,667 Travel /Mileage 225 Staff Activities 900 Total Staff Support 15,792 Other Bad Debt Expense 0 Total Other Expense 0 TOTAL EXPENSES 1,144,378 Net Income (Loss) From Operations (26,209) Page 2of2 9/20/2011 1 -1 -127 C �f "1 / AIr , In the Spirit of the Founders 9/20/2011 1.1.128 1. Name of organization submitting proposal Summit Films 2. Contact person Roger Brown 3. Mailing address Post Office Box 420, Gypsum, Colorado 81637 4. Telephone 970 524 1588 5. E -mail address rogercottonbrown@earthlink.net 6 .Members of governing board Adam Sutner, Vail Resorts marketing director John Horan - Kates, Vail Leadership Institute Kerry Donovan, Town of Vail Others to be determined 7. Amount requested $10,000 is requested for 2012 $15,000 has been received 8. Organizational year end, December. 1. Our books are not audited. 2. Attached. 3. Funding passes through the International Skiing History Association. Vail Resorts, Pepi and Sheika Gramshammer, The First Bank of Vail, other businesses, foundations, and individuals are donors. 4. Organization Mission Statement. To produce a two hour DVD set about the first fifty years of Vail; the mountain, the town, and that people who made it happen. 9/20/2011 1 -1 -129 5. Answer to question 11. How does your request support item 1C of the contribution policy? To understand where we are going as a community and ski resort, and to continue Vail's successful evolution, we need to look to the past to see where we have been. Vail will be 50 years old in December, 2012. Those founders that are still with us will be in their 80's (and '90s) or close to it when it's time for the celebration. Most of Vail's citizens were not here when Pete Seibert and Earl Eaton implemented their dream for a Rocky Mountain Ski Resort. It's an important story, a story that shouldn't be forgotten. The founders of Vail were pioneers in the true sense of the word, carving a ski resort out of near wilderness forest lands and high summer pastures. It was not easy. They had to acquire the private land at the base of the mountain, raise money to build the lifts and trails, plan and build the town, bring in the gas, electric, and water lines to service the homes and businesses, build roads, and at the same time convince the public that Vail had some of the best skiing in the world. In the beginning recreation, other than skiing, was hunting, fishing, and riding horses in the back country. Golf and tennis came later, as did the other amenities; a hospital a library, the Dobson ice arena, the interfaith chapel, the Colorado Ski Museum, the parking structure, the Gore Range Natural Science School, the Ford Amphitheatre, the Donovan Pavilion, and more. Each of these amenities had its proponents, who were also pioneers like Pete and Earl, bent on creating a mountain paradise where they could reside in comfort, make a living, raise a family, and ski... Some might say Pete and Earl were lucky. Others would admit to their genius and tenacity, first in finding the right place and then in finding the right people to make it all happen. The value in telling the story is obvious. It is a testament to the fact that dreams can come true, "if" and it's a big "if ", the vision is powerful and the concept is true and pure. The founders loved skiing above all and the ski life that went with the sport and they were willing to let their little secret get out. And "get out" it did. Some partners were a little chagrin, wondering what happened to their idea of a little club made up of close friends. But they were not unhappy about what happened to their land values and lift tickets. The profit motive became more significant later, as it should have, but it was a necessity more than the primary driving force. It helped to keep the resort alive, vibrant, and "with the times ". Vail has always been a leader in the ski industry. Vail has done well. There is a lot to be proud of. Some might say the early years were better, but without the amenities that came later, like the hospital, the old timers would 9/20/2011 1 -1 -130 have had a much shorter stay. It is the urban comfort in the mountains that makes the difference. One can somehow grow older and still stay young in Vail. Growth is a two edged sword. It has been a challenge for Vail to remain one of the nation's most popular destination resorts, particularly while sitting on one of the three biggest Interstate highways in the country with its constant flow of people and commerce. Vail has made this easy access a plus... minimum time lost getting to the resort, maximum time on the slopes. Today the perfectly groomed mountain offers a wonderful experience to those would have found the slopes in the early years far too challenging. Today powder is a friendly word for everyone, not a warning to beginners. We can thank "Sarge" Brown for this. Of course the equipment has changed too. "Cheater" skis that hatched out of Vail resident Howard Head's inventive mind have evolved into much easier- to- turn tools that have made the sport even more available. And the latest high speed lifts maximize slope time. People like Pepi and Sheika Gramshammer set a high standard for lodging and dining in the early years as did the Gorsuch's for apparel and equipment. Lots of healthy competition has followed, giving the town its wonderful variety and international charm. I could go on telling the Vail story, listing more heroes, but that's the mission of the Vail 50 Anniversary DVD project, to create a permanent record of the history of Vail that will inspire all who come to Vail, to visit, or to call home. The Town of Vail will be a Gold Sponsor with acknowledgement on the packaging and in the film. 9/20/2011 1 -1 -131 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2011 by 5:00 P.M.. You must provide 12 copies of the application and an electronic version. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479 -2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Bright Future Foundation for Eagle County 2. Contact person: Sheri A. Mintz, MSW, LCSW 3. Mailing address: PO Box 2558, Avon, Colorado 81620 4. Telephone: 970 5. E -mail address: sheri@bff ec.org 6. Members and Titles of your governing board: Craig Cormack: President Vicky Garnsey: Secretary Stacy Mengedoth: Treasurer Cindy Clement Susan Frampton Yvonne Jacobs MaryLou Keller Gretchen McNamee Elise Micati Joe Ribeiro Shawna Topor Lissa Tyler Pat Peeples 7. Amount of contribution requested: $4000.00 8. Organization fiscal year -end: $685,000 9. Are your books audited? By the professional auditing firm of Taylor Roth in Denver. 1 9/20/2011 1 -1 -132 10. How will the contribution be used? Incorporated in 1984 as the Women's Resource Center, Bright Future Foundation is Eagle County's only community domestic violence and sexual assault victim service agency. Our organization currently provides crisis and intervention services to children, teen, and adult victims of domestic violence, dating violence, sexual assault, and/or stalking. Core programs include: 24/7 crisis hotline, safehouse /emergency shelter, transitional housing, victim advocacy, psychological services, legal advocacy /representation, financial literacy /education, mentorship, and outreach prevention /education. In 2010, Bright Future Foundation provided advocacy services to over 500 victims of domestic violence, dating violence, sexual assault, and/or stalking. Of these, more than 30% were under the age of 18 and 20% were between the ages of 13 and 18. According to the National Coalition against Domestic Violence (ncadv.org), 1 in 4 women will experience domestic violence over their lifetime and 50% of marriages exhibit some form of violence or abuse. Furthermore, it is estimated that 1 in 6 women and 1 in 33 men will be the victim of sexual assault. The 2008 Healthy Kids Colorado Survey found that 10% of Eagle County High School students endorsed being "physically forced to have sexual intercourse." This suggests that approximately 500 local students have been the victim of sexual violence (ERYC, 2008). With a growing population in Eagle County of over 53,600, the need for effective victim services is evident. Bright Future Foundation is requesting funding from the Town of Vail to support a county- specific training summit designed to enhance Eagle County's multidisciplinary response to crimes involving domestic violence and sexual assault. Multidisiplinary service models are promoted by victim service agencies around the world and are quickly becoming the "gold standard" for victim service delivery (Bramsen, Elklit, & Nielsen, 2009). Victims of violence and their families often have a constellation of complex needs. Physcial and psychological injury resulting from violence may further complicate these needs. As such, multidisciplinary collaboration is essential to ensure victims of domestic violence and sexual assault receive the services necessary to ensure safety, justice, and recovery. Victims of interpersonal and intrusive crimes, such as rape or domestic violence, often have intricate needs, which require assistance and intervention from multiple agencies. A multidisciplary approach not only ensures the delivery of appropriate services, but also streamlines these services, which has been shown to enhance overall victim well- being. For example, a multidisciplinary approach to services may promote a single victim interview, which reduces the number of times a victim must tell a traumatizing story, ultimately decreasing possible retraumatization or what research has referred to as a "second assault" (Lewis- O'Connor, 2008). Research suggests that a multidisciplinary response to victim services is a cornerstone to successful victim response and ultimately leads to an increase in overall violence prevention within the community. Additionally, increased collaborative training has been linked to an increase in effective investigations, successful prosecutions, and long -term recovery for victims (CCASA, 2011). In collaboration with the Ending Violence Against Women Program, the proposed summit will utilize nationally recognized trainers who are regarded as leaders in the field. The Ending Violence Against Woman (EVAW) Program is a multidisciplinary training assistance program and includes professionals in the fields of Prosecution, Law Enforcement, Victim Advocacy, and Medical Services. The proposed training summit will focus specifically on Eagle County and will include key personnel from Bright Future Foundation, the District Attorney's office, Eagle County's Sherrif Department, Vail Police Department, Minturn Police Department, Avon Police Department, Eagle Police Department, Eagle County Probation Department, Eagle County Health and Human Services, and St. Anthony Summit Medical Center's Sexual Assault Nurse Examiner program (serves Eagle County victims of sexual assault). Bright Future Foundation will serve as the lead agency for the multidisciplinary training summit. Bright Future Foundation will be solely responsible for the planning and implementation of the summit and will promote on -going collaborative response through on -going monthly meetings with the 2 9/20/2011 1 -1 -133 aforementioned community partners. The event will take place in the Town of Vail and it will bring approximately 100 people to the village. 11. How does your request support item 1C of the contribution policy? As President Obama stated in his 2010 proclamation of National Domestic Violence Awareness Month, "Domestic violence touches the lives of Americans of all ages, leaving a devastating impact on women, men, and children of every background and circumstance. A family's home becomes a place of fear, hopelessness, and desperation when a woman is battered by her partner, a child witnesses the abuse of a loved one, or a senior is victimized by family members." The victim services offered by the aforementioned organizations are essential to sustaining a healthy and safe community. Victim services are provided to both residents of Vail and visiting guests, as interpersonal violence impacts the entire community. As such, it is necessary for our community to take the next step in the provision of victim services. Without these services, victims, survivors, and the community would experience widespread fear, revictimization, and retraumatization. Funding awarded through the Town of Vail will convey Vail's commitment to violence prevention and will communicate the importance of victim services for both our community residents and visiting guests. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Colorado Department of Human Services Victims of Crimes Act (VOCA) Victims Assistance and Law Enforcement (VALE) Colorado Coalition for the Homeless Eagle County Government Vail Valley Cares El Pomar Foundation United Way of the Eagle River Valley Individual Contributors Corporate Sponsors Board Sponsored Events 13. Organization's mission statement: Bright Future Foundation's mission is to "Empower individuals and families affected by domestic violence and abuse to lead safe, productive lives through prevention services, advocacy, crisis intervention and recovery services." 3 9/20/2011 1 -1 -134 11:29 AM Bright Future Foundation 06/02/11 Accrual Basis Balance Sheet As of tI y y 3 1 ASSETS Current Assets Checking /Savings 1040 . First Bank Checking 1040.1 Reserve Fund 4,166.65 1040 . First Bank Checking - Other 80,618.63 Total 1040 . First Bank Checking 84,785.28 1041 1st Bank Liquid Asset 20,008.99 1050 . Paypal 57.48 1065 . Wells Fargo Investment Account 356.43 Total Checking /Savings 105,208.18 Accounts Receivable 1200 . Accounts Receivable 27,707.51 Total Accounts Receivable 27,707.51 Other Current Assets 1210 . Security Deposits from Trans Te 1,980.00 1240 . Client Service Bank 150.00 1245 . Pre -paid Expenses 1,933.61 1250 . Security Deposits 1,800.00 Total Other Current Assets 5,863.61 Total Current Assets 138,779.30 Fixed Assets 1500 . Computers 6,056.01 1510 . Office Equipment 16,092.00 1525 . Leasehold imprv.- Freedom Ranch 61,613.00 1600 . Accum. Depreciation - 53,832.87 Total Fixed Assets 29,928.14 Other Assets 1300 . Unused City Market Card Invento 9,945.00 Total Other Assets 9,945.00 TOTAL ASSETS 178,652.44 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 . Accounts Payable 4,480.97 Total Accounts Payable 4,480.97 Other Current Liabilities 2040 . Accrued Payroll Expenses 15,146.71 2120 . Payroll Liabilities 2125 . Colorado Withholding 986.00 2160 . SUTA Payable 89.97 2173 . NSA Company Liability - 677.59 2120 . Payroll Liabilities - Other 10,220.70 Total 2120 . Payroll Liabilities 10,619.08 Total Other Current Liabilities 25,765.79 Total Current Liabilities 30,246./6 Total Liabilities 30,246.76 Equity 3000 . Unrestricted Equity 180,297.84 Net Income - 31,892.16 Total Equity 148,405.68 TOTAL LIABILITIES & EQUITY 178,652.44 9/20/2011 Page 1 of 1 1 -1 -135 June 17, 2011 Town of Vail Kathleen Halloran 75 South Frontage Road Wes Vail, Colorado 81657 Dear Town Council, On behalf of Reach Out and Read Colorado, I respectfully submit this grant application to the Town of Vail. Reach Out and Read prepares America's youngest children to succeed in school by collaborating with pediatric healthcare providers to prescribe books a nd encourage families to read together. Doctors advise parents to read frequently to their children and distribute free, developmentally- and culturally-appropriate books to children from 6 months through 5 years of age at each well-child checkup. Through this inexpensive, regular intervention, parents learn that reading aloud is the most important thing they can do to ensure that their children enter school ready to learn and poised for future academic success. At present, Reach Out and Read has over 4,500 programs across the country, serves 3.9 million children, and distributes 6.2 million books annually. Two clinics and health departments serve an estimated 850 children with pediatric providers distributing 1 books and engaging parents as their child's first teacher. This proposal respectfully requests $3 from Town of Vail for program support. Reach Out and Read is one of the nation's few early literacy organizations proven effective by independent research. Compared to families who have not participated in the program, parents who have received the Reach Out and Read intervention are significantly more likely to read to their children and have more children's books in the home. In Colorado, families indicate that Reach Out and Read is an incentive for them to take thei r children to well-child exams and that their pediatrician is one of their primary sources of information for child development. IwouN be happy to arrange a site visit to a local Reach Out and Read program for anyone from the _Town of Vail to help further support this proposal. 1 can be reached at (303) 623-3800 or megan@reachoutandreadco.org if you have any questions about this proposal. Thank you in advance for your consideration. Sincerely, Megan Wilson Executive Director 9/20/2011 APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Reach Out and Read Colorado 2. Contact person: Megan Wilson 3. Mailing address: 4380 S Syracuse St #520, Denver 80237 4. Telephone: 303 523'3800 5. E-mail address: megan@reachoutandreadco.org 6. Members and Titles of your governing board: Carter, Karmen- Chair Executive Director, RAAP Goldberg, Honey Community Volunteer Vogler, Steve MD MPH- Medical Director ROR Colorado Hutson, Rachel MSN, RN, CPNP Pediatrician, Denver Health Westside Director, Child, Adolescent, and School Family Health Center Health Unit CDPHE Kaplan, Dori, Esq. Maria Montoya Attorney Director- Kendinger, Corder & Engle, P.C. Logan, Ann MLS Markson, Jay MD Community Volunteer Pediatrician, Children's Medical Center Duncan, Heather Reyman, Charles Director of Marketing, The Tattered Cover Vice President, Communications- Colorado Bookstores Health Foundation Grossman, Elaine MEd Witter, Bill MBA Community Volunteer Investment Manager 9/20/2011 Megan Wilson MS- Executive Director (ex- Worth, Sarah MPH officio) Community Volunteer 7. Amount of contribution requested: $2,500 8. Organization fiscal year-end: 12/31/11 9. Are your books audited? Yes 1. How will the contribution be used? Funds will be used to purchase new books and ensure program quality via the Reach Out and Read Regional Coordinator provision of technical assistance and quality assurance for clinics serving the Vail community. Reach Out and Read serves over 850 young children and families via Eagle Valley Medical Center and Eagle Care Medical Clinic. Three additional clinics have program applications pending. 11. How does your request support item 1C of the contribution policy? Reach Out and Read prepares children for school success by supporting parents as their child's first teacher. As a research based program, it is proven that families participating in Reach Out and Read read up to 350 hours with their children prior to kindergarten entrance and have a personal library of 8-10 new, high quality books as opposed to their peers who have 0-1 books, of any sort, in their home. By supporting parents and helping children prepare for school success, Reach Out and Read helps end the cycle of poverty and create healthier, more educated communities. At every well-child visit, Reach Out and Read-trained pediatricians encourage basic early literacy skills by talking to parents about the value and techniques of reading to their children, and then by giving new books to the children to take home. This unique model makes Reach Out and Read the only program in Colorado capable of reaching nearly all low-income children under the age of six. The focus of the program is two-fold. First, Reach Out and Read targets low- income children aged six months to five years; and second, the program focuses on the parents 9/20/2011 1 - 1 - 13 of these children who often are unaware of the value and importance of books in the home and reading to their children to help them prepare for school. Reach Out and Read reinforces the parents' role as their child's first and most important teachers, and gives parents the advice, support and tools needed to help their children succeed. Reach Out and Read is based on a very simple, inexpensive, yet highly effective and research based operating model. The three components of the program model are: 1. Providers advise parents on the importance of reading aloud, and provide them with literacy strategies for all developmental stages; 2. Providers distribute books to children during each well-child visit; 3. Parents incorporate advice received during pediatric visits and make reading aloud part of their daily routine. Our families read up to 350 hours with their children prior to kindergarten. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Government funding is provided by the City of Aspen, Pitkin County, Garfield County and the City of Thornton. Foundations, in part, include the Anschutz Family Foundation, Temple Hoyne Buell Foundation and Arthur and Helen Johnson Foundation. Individuals and events support the work of Reach Out and Read. 13. Organization's mission statement: Reach Out and Read Colorado prepares Colorado's youngest children to succeed in school by partnering with doctors to prescribe books and encourage families to read together. 9/20/2011 1 - 1 - 139 Reach Out and Read Colorado Balance Sheet As of May 31, 2011 May 31, 11 Dec 31, 10 $ Change % Change ASSETS Current Assets Checking /Savings 1000 • Cash - MM - 9903 9,345.36 98,896.73 (89,551.37) -91% 1010 • Cash - Savings - 9216 329,158.43 183,479.96 145,678.47 79% Total Checking /Savings 338,503.79 282,376.69 56,127.10 20% 1120 • Contributions Receivable 31,033.37 55,200.02 (24,166.65) -44% 1300 • Prepaid Expenses 1,159.65 2,332.67 (1,173.02) -50% Total Current Assets 370,696.81 339,909.38 30,787.43 9% 1005 • Fidelity Investments 0.02 29,735.01 (29,734.99) - 100% 1800 • Security Deposits 2,967.66 2,967.66 - 0% TOTAL ASSETS 373,664.49 372,612.05 1,052.44 0% LIABILITIES & EQUITY Liabilities 2000 • Accounts Payable - 6,217.17 (6,217.17) - 100% 2410 • Vacation Accrual 7,301.32 7,301.32 0% Total Liabilities 7,301.32 13,518.49 (6,217.17) -46% Equity 3120 • Temp. Restricted Net Assets 50,000.00 50,000.00 0% 3200 • Unrestricted Net Assets 21,314.56 107,827.96 (86,513.40) -80% 3210 • Board Designated -Book Purchase 125,000.00 125,000.00 - 0% 3220 • Board Designated- Operating Rsry 162,779.00 162,779.00 - 0% Net Income 7,269.61 (86,513.40) 93,783.01 - 108% Total Equity 366,363.17 359,093.56 7,269.61 2% TOTAL LIABILITIES & EQUITY 373,664.49 372,612.05 1,052.44 0% Prepared by the Colorado Nonprofit DevelopmenT r, not independent. Restricted for mangement use only. 1 -1 -140 Reach Out and Read Colorado Profit & Loss Budget Performance May 2011 of Annual Jan - May 11 YTD Budget $ Variance Budget Budget Income 4300 • Contributions 4310 • Individual Contributions 88,838.66 11,963.65 76,875.01 743% 46,320.00 4320 • Corporate Contributions - 5,520.85 (5,520.85) 0% 13,250.00 4360 • Foundation Contributions 80,750.00 98,568.87 (17,818.87) 82% 289,994.00 4390 • In Kind Contrib- Books /Supplies 11,391.00 10,416.69 974.31 109 % 25,000.00 Total 4300 • Contributions 180,979.66 126,470.06 54,509.60 143% 374,564.00 4410 • Special Events Revenue 35,925.00 29,010.00 6,915.00 124% 129,010.00 4450 • Special Events Cost (8,506.43) (5,000.00) (3,506.43) 170% (20,000.00) Total 4400 • Special Events 27,418.57 24,010.00 3,408.57 114% 109,010.00 4500 • Government Support 34,326.00 43,261.60 (8,935.60) 79% 68,154.00 4550 • Interest Income 712.70 2,105.81 (1,393.11) 34% 5,054.00 4700 • Gain /(Loss) on Sale 478.25 - 478.25 100% - 4999 • Miscellaneous Revenue 235.57 - 235.57 100% Total Income 244,150.75 195,847.47 48,303.28 125% 556,782.00 Expense 7000 • Personnel 7110 • Salaries & Wages 57,004.20 57,004.19 0.01 100% 136,810.00 7120 • Payroll Taxes 4,415.40 4,185.44 229.96 105% 10,045.00 7130 • Employee Benefits 1,421.05 2,500.00 (1,078.95) 57% 6,000.00 7140 • Workers Compensation 380.35 416.69 (36.34) 91% 1,000.00 8160 • Regional Coordinator 4,728.49 5,896.25 (1,167.76) 80% 14,151.00 8210 • Medical Director - 6,500.00 (6,500.00) 0% 15,600.00 Total 7000 • Personnel 67,949.49 76,502.57 (8,553.08) 89% 183,606.00 8100 • Program 8110 • Statewide Conference 8,038.96 9,055.00 (1,016.04) 89% 9,055.00 8115 • Site Coordinator Calls - 83.35 (83.35) 0% 200.00 8120 • Program Travel 2,029.63 3,250.00 (1,220.37) 62% 7,800.00 8125 • Startup - Books 10,421.00 9,166.69 1,254.31 114% 22,000.00 8130 • Book Purchases 104,556.60 111,721.00 (7,164.40) 94% 223,442.00 8135 • In -Kind Books & Supplies 11,391.00 10,416.69 974.31 109 % 25,000.00 8140 • Clinic Training - 750.00 (750.00) 0% 1,800.00 8150 • Program Supplies 200.00 520.85 (320.85) 38% 1,250.00 Total 8100 • Program 136,637.19 144,963.58 (8,326.39) 94% 290,547.00 8200 • Operating Expenses 8010 • Travel 500.57 1,041.69 (541.12) 48% 2,500.00 8020 • Staff Training 2,050.00 5,291.69 (3,241.69) 39% 12,700.00 8240 • Audit 4,200.00 4,200.00 - 100% 4,200.00 7520 • Accounting Fees 2,750.00 3,000.00 (250.00) 92% 7,200.00 8260 • Payroll Service Fees 666.92 750.00 (83.08) 89% 1,800.00 8310 • Office Supplies 662.96 1,250.00 (587.04) 53% 3,000.00 8315 • Technology 1,358.04 2,645.81 (1,287.77) 51% 6,350.00 8320 • Telephone & Internet 2,849.29 2,325.00 524.29 123% 5,580.00 8340 • Printing & Copying 3,020.31 3,048.00 (27.69) 99% 6,620.00 8350 • Postage & Delivery 1,329.35 1,666.69 (337.34) 80% 4,000.00 8380 • Dues & Subscriptions 605.00 168.75 436.25 359% 405.00 8400 • Rent 9,665.14 7,525.81 2,139.33 128% 18,062.00 8500 • Insurance (363.00) 620.00 (983.00) -59% 1,488.00 8610 • Direct Mail - 416.69 (416.69) 0% 1,000.00 8700 • Board Expenses 2,349.88 2,100.00 249.88 112% 5,000.00 8800 • Bank Charges & Merchant Fees 650.00 625.00 25.00 104% 1,500.00 Total 8200 • Operating Expenses 32,294.46 36,675.13 (4,380.67) 88% 81,405.00 Total Expense 236,881.14 258,141.28 (21,260.14) 92% 555,558.00 Net Income 7,269.61 (62,293.81) 69,563.42 -12% 1,224.00 Prepared by the Colorado Nonprofit Development center, not independent. Restricted for management use only. 1 -1 -141 June 20, 2011 Town of Vail 75 South Frontage Road West Vail, Colorado 81657 Dear Ms. Halloran and Vail Town Council Members: In the first five years of life the basis for each child's future health, happiness, growth, development and learning is formed. Young children need developmentally appropriate and nurturing responses from their parents to help them develop the social - emotional skills needed to be successful in life. Children lacking proper affection, attention and stimulation often have emotional and behavioral problems, putting them at high risk for poor school readiness, school drop -out, delinquency, violence, and substance abuse. Parent training is the single most effective strategy for the prevention of such problems and the development of strong life skills and strong family bonds. Wading through the conflicting advice of family, friends, books and the media for information on child development, effective discipline strategies, raising self assured children and forming strong family bonds can be overwhelming for even parents with the best of intentions. In an effort to provide this information and these skills, Early Childhood Partners began offering Parenting Classes, utilizing research -based techniques in an easily accessible format (dinner and childcare is provided), to Eagle County families in 2006. The class provides parents with methods for reducing challenging behaviors and increasing children's social and self - control skills, while also helping parents improve their own problem- solving, anger management, and communication skills. Each year, Early Childhood Partners offers six 12- session Parenting Classes. The classes utilize the award - winning and rigorously tested Incredible Years curriculum. Through support of ECP's Parenting Classes the Town of Vail will assist in building strong families, which are arguably the backbone of every strong community. Studies also show that children with strong early childhood support go on to be economically self sufficient, have a higher future earning potential and participate in less criminal activity. Early Childhood Partners respectfully requests $8,250 from the Town of Vail to fund one 12 -week Parenting Class to be held in Vail in 2012. Your support will provide an estimated 21 parents and 35 children with a more positive and nurturing family life. Sincerely, Jeanne McQueeney Executive Director 9/20/2011 1 -1 -142 APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Early Childhood Partners 2. Contact person: Jeanne McQueeney 3. Mailing address: PO Box 4532, Eagle, CO 81631 4. Telephone: 970- 328 -0774 5. E -mail address: jeannemcqueeney @yahoo.com 6. Members and Titles of Early Childhood Partners Board of Directors: Sara Greg, Division Director, Colorado Mountain College Chad Young, Youth Programs Director, Vail Recreation District Carolyn Reihe, Board President, Parent Krista McClinton, Mental Health Specialist, Colorado West Mental Health Center Mary Lou Keller, Child Advocate, Eagle County Justice Dept Kathy Chandler- Henry, Self employed, Black Diamond Research Tracy Gillett, Parent 7. Amount of contribution requested: $8,250 8. Organization fiscal year -end: June 30, 2011 9. Are your books audited? Based on budget size, Early Childhood Partners is not required to conduct an audit and therefore has never completed one. 10. Early Childhood Partners will use the funds from the Town of Vail to offer one of its popular twelve week Incredible Years Parenting Class series in Vail. The Town of Vail's support will fund dinner, childcare, highly trained Incredible Years facilitators, handbooks and materials for the Vail class. Each year ECP offers six parenting classes for Eagle County parents. In the past the classes have been centrally located in Edwards, however, with the growth in the program's popularity, requests to bring the program closer to either end of the county are increasing and in 2012 ECP would like to offer one of the class series in the Town of Vail. Each twelve week class generally enrolls 21 parents. A local survey of over 200 parents conducted in 2006 demonstrated the interest and need for parent classes. Over 40% of parents surveyed reported that they have concerns about their child's social or emotional development and over 80% of these parents wish they knew more about child development. Also, over 85% of parents surveyed were of the opinion that taking a parenting class is a good way to get information they need as a parent. Lastly, half of the parents surveyed reported they would take a parenting class if it were offered locally. With the survey data in mind, Early Childhood Partners considered various curricula for the parenting classes. ECP settled upon the "Incredible Years" curriculum as it is based upon 25 years of research and 12 years of quality reviews by independent groups of scientists. Additionally, Incredible Years was identified as having excellent effectiveness in multiple randomized control group studies, and attained high overall participant satisfaction ratings. Early Childhood Partners' parenting classes provide tools to help parents build a more positive relationship with their children, develop more effective discipline, and help kids grow and learn at their highest potential. A parent's developmentally appropriate and nurturing response to negative behavior is the best prevention of true behavior problems and the best tool for the development of the social - emotional skills needed to be successful in life. Parent training is the single most effective strategy for the prevention of problems and the development of strong life skills. Class format consists of viewing video vignettes of real life parent -child interactions followed by class discussion. Homework consists of reading hand -outs and the Incredible Years book, while practicing the skills discussed in class. Class discussion is perhaps one of the most valuable aspects of the class, 2 9/20/2011 1 -1 -143 with parents often troubleshooting solutions to challenges that classmates are currently dealing with at home. An average of 127 parents (with 212 children) participates annually countywide. Three of the series are offered in Spanish, while the other three series are presented in English. All of the classes are offered free of charge and include dinner and childcare, making it easily accessible to the majority of the community. 11. Early Childhood Partners' Parenting Classes are of direct benefit to the entire community of Vail as studies have shown that the Incredible Years program helps to strengthen parent /child relationships. Quite simply it is the belief of Early Childhood Partners that strong communities are built on strong families. It is also important to note that early childhood development programs, such as the Parenting Classes, are shown to reduce criminal activity, raise intelligence scores and improve social and emotional behavior. Meeting the mission of the Town, the classes provide a non- traditional educational opportunity specific to the needs of Vail parents. Vail's economic health is improved through the funding of the Parenting Classes, as parent training is an effective method for implementing early childhood development strategies in a child's life. Early childhood development programs, in general, are associated with reduced future criminal activity and welfare utilization. In fact, the High /Scope Perry Preschool Project found that for every $1 invested in early childhood development programs a future $7.16 savings was seen through lower education and welfare costs as well as increased productivity. Additionally, appropriate early childhood development, such as the Incredible Years Parenting Class, increases a child's future earning potential and economic self - sufficiency as an adult. 12. Current Organizational Funding 16% Government grants (federal, state, county, local) 70% Government contracts 14% Foundations List of major contributors over the past two years Colorado Health Foundation 6/09 $25,000.00 Eagle County School district 1/11 $56,000.00 Temple Hoyne Buell 10/10 $15,000.00 Daniels Fund 1/11 $15,000.00 Individual child care programs 12/9 -12/10 $12,120.00 CFERT (CSU evaluation) 12/09 $1,560.00 Head Start 6/10 -5/11 $11,725.00 Health and Human Services 6/09 -6/11 $302,678.45 kids First 6/09 -6/11 $95,052.87 Vail Valley Foundation 1/11 $5,000.00 13. Early Childhood Partners has a mission to educate, cultivate and integrate all who care for young children by supporting families and early learning environments in our community so that every child can thrive 3 9/20/2011 1 -1 -144 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Note: Early Childhood Partners current fiscal year ends on the deadline for the Town of Vail Funding Application, Early Childhood Partners would be pleased to submit the Balance Sheet for July 1, 2010 -June 30, 2011, as it becomes available and upon the request of the Town of Vail. Early Childhood Partners Profit & Loss July 1, 2009 through June 30, 2010 Ordinary Income /Expense Income Coaching Income 106,797.00 Dev screening /support income 77,345.00 EQ -Ounce Income 21,997.00 Parenting Income 9,330.00 Professional Development income 54,721.00 Total Income 270,190.00 Expense Licenses 20.00 Dues and memberships 685.00 Interest expense 4.00 Coaching Project 99,498.00 Developmental Screening /support 71,071.00 EQ Ounce 12,447.00 Parenting classes 44,053.00 Professional development 26,913.00 Admin support 21,497.00 Total Expense 276,188.00 Net Ordinary Income - 5,998.00 Net Income - 5,998.00 4 9/20/2011 1 -1 -145 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Current Fiscal Year Budget Early Childhood Partners Profit & Loss July 1, 2010 through June 20, 2011 Ordinary Income /Expense Income Contributions income 40,030.00 Vail Valley Foundation $5,000 for Coaching and Consultation, Temple Hoyne Buell $12,000 for Parenting and $3,000 for admin support, Daniels Fund $12,000 for Coaching and Consultation and $3,000 for admin support, Anschutz $5,000 for admin support Coaching & Consultation Income 98,766.00 Eagle County School District $42,000, Head Start $8,000, Kids First $18,327, and Individual preschools $385 Developmental screening /support income 51,119.00 Health and Human Services EQ -Ounce Income 12,549.00 Kids First Parenting Classes Income 22,618.00 Eagle County School District $14000, Eagle River Youth Coalition $875, Health & Human Services $7,543, Participant donations $140 Professional Development income 9,837.00 Health & Human Services $1,837 and Kids First $8,000 Administrative support 6,985.00 Eagle River Youth Coalition and Kids First Total Income 241,904.00 Expense Coaching & Consultation Program 98,140.00 Developmental Screening /support 44,312.00 EQ Ounce 11,523.00 Parenting Classes 35,447.00 Professional development 10,846.00 Admin support 17,739.00 Total Expense 218,007.00 23,897.00 Net Ordinary Income Net Income 23,897.00 5 9/20/2011 1 -1 -146 Board of Trustees SKI & SNOWBOARD CLUB VAIL Aldo Radamus Executive Director Glenn Davis Chairman Jeff Kirwood June 29, 2011 Vice Chairman Phil Hoversten Treasurer Town of Vail David Viele Kathleen Halloran Secretary 75 South Frontage Road Ken Deline Vail CO 81657 Phil Duff Ceif Folz John Garnsey Brad Ghent Dear Kathleen, James Harding Tim !tin John Keane Please find attached our request for Value in Kind funding of approximately Kaia Moritz $5000 for use of the Dobson arena for the Ski & Snowboard Expo /SWAP. Steve Santamaria project r0 Thi Lindsey Vonn p j by the Ski & Snowboard Club Vail is a long standing tradition in town and your support makes it all worthwhile. Mountain Host Vail Resorts The supporting documentation is attached for Town Council recommendation Education Partners but please don't hesitate to contact me should you have further questions Eagle County Schools about our application for funding. Vail Mountain School Associations I can reached anytime at 970.401.3006 or ncooper @skiclubvail.org. USSA Sincerely, gigd Nigel Cooper Director — Program Development 598 Vail Valley Drive Ski & Snowboard Club Vail Vail, CO 81657 Minturn Campus 1951 US Highway 24 Minturn, CO 81645 www.skiclubvail.org info@skiclubvail.org ...providing youth the opportunity for character growth and excellence since 1962. 9/20/2011 �r : dl ally, ° ,;r, Cor f(, .31 +157 7^ 4 'r 5, l 1 �� r -�.r, �Jli. -'r `_)R13 1 -1 -147 APPLICATION FOR TOWN OF VAIL FUNDING Ski & Snowboard SWAP /Expo 1. Name of organization: Ski & Snowboard Club Vail 2. Contact person: Nigel Cooper 3. Mailing address:598 Vail Valley Drive 4. Telephone:970.790.5133 5. E -mail address: ncooper @skiclubvail.org 6. Members and Titles of your governing board: see letterhead side bar 7. Amount of contribution requested: Approx $5000 Value in Kind 8. Organization fiscal yea r -end :April 30 9. Are your books audited? Yes 10. How will the contribution be used? The contribution of waived arena rental is used to reduce our expenses to increase the net fundraising of the event by about $5000 so that we can subsidize more kids in the valley to be part of our youth organization 11. How does your request support item 1C of the contribution policy? The SWAP /Expo is essentially an initiative of Reduce /Re- use /Recycle. It offers the best available gear at the best prices without it going to landfills or simply wasted by sitting in garages or basements 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Two - Thirds of the SSCV operating budget is supported by user fees. The approximately $1,000,000 we fund -raise annually is the other third that effectively eliminates or reduces the burden of full cost on local families to join our programs of over 500 kids. Most of this money comes from private donations, foundations and partnerships 13. Organization's mission statement: Ski & Snowboard Club Vail will provide youth the opportunity for character growth and excellence through athletics (since 1962) 9/20/2011 1 -1 -148 11:52 AM Ski & Snowboard Club Vail 06/23/11 Balance Sheet Accrual Basis As of April 30, 2011 Apr 30, 11 ASSETS Current Assets Checking /Savings 1000 • Cash & Cash Equivalents 398,866.09 1100 • Restricted Cash 236,712.68 Total Checking /Savings 635,578.77 Accounts Receivable 1210 • Accounts Receivable - Other 78,926.00 1200 • Accounts Receivable 112,867.49 Total Accounts Receivable 191,793.49 Other Current Assets 1275 • Miscellaneous Receivables 1,013.00 1295 • Allowance tor Doubtful Account - 34,235.28 1300 • Inventory Asset 2,282.86 1330 • Prepaid Expenses 17,496.90 1390 • Undeposited Funds 6,936.69 Total Other Current Assets - 6,505.83 Total Current Assets 820,866.43 Fixed Assets 1675 • Construction Project Expenses 2,418,351.94 1800• Fixed Assets 621,089.09 Total Fixed Assets 3,039,441.03 Other Assets 1960. Other Assets 37,500.00 1950 • Deposits - 4,000.00 Total Other Assets 33,500.00 TOTAL ASSETS 3,893,807.46 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2010 - Accounts Payable - SCV 28,567.10 Total Accounts Payable 28,567.10 Other Current Liabilities 2901 • Alpine Bank Snowmaking Loan 1,301,170.08 2290 • Cafeteria Plan- Payable to Empl - 3,310.10 2350 • Unearned Revenue 38,085.00 2420 • Leases Payable - 3,556.93 2510 • Payroll Liabilities 3,458.56 Total Other Current Liabilities 1,335,846.61 Total Current Liabilities 1,364,413.71 Total Liabilities 1,364,413.71 Equity 3000 • R/E Temporarily Restricted 138,339.00 3300 • R/E General 1,887,984.53 Net income 503,070.22 Total Equity 2,529,393.75 TOTAL LIABILITIES & EQUITY 3,893,807.46 9/20/2011 Page 1 1 -1 -149 2:20 PM Ski & Snowboard Club Vail 06/23/11 Profit & Loss Budget Overview Accrual Basis May 2011 through April 2012 May '11 - Apr 12 Ordinary Income /Expense Income 4000 • Program Revenue 1,748,203.50 4100 • Camps (Net) 59,000.00 4380 • Guest Training 14,500.00 4395 • Memberships 32,811.00 4415. Other Income 946,000.00 Total Income 2,800,514.50 Cost of Goods Sold 7000 • Cost of Goods Sold 9,000.00 Total COGS 9,000.00 Gross Profit 2,791 ,514.50 Expense 7100 • Scholarships Awarded (net) 129,500.00 72210 • Telephone 12,000.00 7212 • Equipment Expense 10,000.00 7300 • Auto Expense 18,500.00 7400 • Discounts 118,150.00 7500 • Payroll Expenses & Related 1,877,235.89 7600 • Travel 62,200.00 8000. Other Expenses 378,396.80 Total Expense 2,603,982.69 Net Ordinary Income 187,531.81 Other Income /Expense Other Income 4591 • Repayment of Scholarship Liabil 15,000.00 Total Other Income 15,000.00 Other Expense 8350 • Unallocated Reserves 60,000.00 8500 • Contingency Fund 15,000.00 9000. 403(b)7 Matching Funds 90,000.00 9005 • Bonus Reserve 37,500.00 Total Other Expense 202,500.00 Net Other income - 187,500.00 Net Income 31.81 9/20/2011 Page 1 1 -1 -150 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2011 by 5:00 P.M.. You must provide 12 copies of the application and an electronic version. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479 -2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Valley Medical Center Volunteer Corps 2. Contact person: Amanda Visosky, Mgr of Vol & Complementary Services 3. Mailing address: PO BOX 1529 -A Vail CO 81658 4. Telephone: 970-479-5068 5. E -mail address: Visosky©vvmc.com 6. Members and Titles of your governing board: Dick Woodrow, President; Marilyn Gill, Vice President; Debby Jasper; 2nd Vice President; Jane Reisinger, Treasurer; Jennifer Holzworth & Samantha McIntosh; Assistant Treasurer; Jan Smith, Recording Secretary; Marti Waneka, Corresponding Secretary 7. Amount of contribution requested: 300 Parking spaces on FRIDAY,March 30, 2011 8. Organization fiscal year -end: October 31, 2011 9. Are your books audited? Yes 10. How will the contribution be used? For those attending our annual fashion show fundraiser. The contribution makes it easier for patrons to attend and thus helps us raise and donate more money. 11. How does your request support item 1C of the contribution policy? Our request helps to support the hospital in providing a high level of quality care to the Vail residents and visitors. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Fundraisers, hospital 13. Organization's mission statement: The Volunteer Corps is committed to supporting the highest level of compassionate patient- centered care at VVMC facilities 1 9/20/2011 1 -1 -151 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as much detail as possible. APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: May 31,2011 ) Assets: Assets: $ 62,285.19 Checking/ savings 13,000.01 Gift Shop Inventory 75.56 Undeposited funds 5,948.69 Fixed Assets Total Assets $ 81,309.45 Total Liabilities: $ 836.49 Equity $ 25,973.07 Retained Earnings 54,499.89 Net Income Net Worth (Total Assets Minus Total Liabilities) $ 80,472.96 2 9/20/2011 1 -1 -152 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Current Fiscal Year Budget Revenues: Appx yearly total $ 4,000 Fundraising -Bake Sale $ 60,000 Gift Shop Income 2011 Luncheon Individuals $15,200 Sponsors $28,125 Donations $4,623 Subtotal $47,948 Silent Auction $22,448 Total Income $70,396 Expenses Invitations, stamps, posters, etc. (est) ($4,568) 2008 Volvo $0 Luncheon (Includes $5k deposit) ($28,678) Neiman Marcus /Highline Audio /Visual Misc ($949) Rentals ($145) Party Favors Award plaques Advertising Flowers ($1,495) Subtotal ($35,835) Net Income $34,560 3 9/20/2011 1 -1 -153 APPLICATIOI FOR TOWI OF VAIL FUI DII G GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2010 by 5:00 P.M.. You must provide 12 copies of the application and an electronic version. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Andy Janusz 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Andy Janusz at 479 -2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Junior Hockey dba Vail /Eagle Hockey Association 2. Contact person: Alan McLean 3. Mailing address: P.O. Box 6284, Vail, CO 81658 4. Telephone: 970-390-5144 5. E -mail address: arm @vailrunresort.com 6. Members and Titles of your governing board: Alan McLean - President; Michael Glennon - Vice President; Mike Charles - Treasurer; Linda Chase - Secretary; Mike Stevens; Tom Crisofulli; Steve Shan ley; Rob Trotter; Jared Biniecki (VRD) Sheryl Staten (WECMRD) 7. Amount of contribution requested: We request 3 weekends of free Ice Time at Dobson Arena ( Friday through Sunday) in November 2012,(Nov 4-6; 11-13; 18-20) free use of Donovan Pavilion for End of Hockey Season Gathering (for families and players) Spring 2011, and if possible would appreciate free or reduced parking in Lionshead Parking Structure for the weekend of Nov 18 -20 of the Tournament. Paying for parking is the number one complaint on this weekend. 8. Organization fiscal year -end: June 30, 2010 9. Are your books audited? No 10. How will the contribution be used? The 3 weekends of ice time go to support Vail Junior Hockey (VEHA) as hosts for the Vail Sportsmanship Tournament. 2011 will be the 32nd year for the tournament. The tournament is the Associations' largest fundraiser. Donovan Pavilion will be used for an end of season gathering for players and families of all youth hockey participants. The request for free parking or reduced parking on the 18th through the 20th weekend will help with a more positive view of Vail. Many parents come up to more than one weekend of hockey and we continually hear 1 9/20/2011 1 -1 -154 grumbling about having to pay for parking the third weekend because the mountain is open. Many teams and parents take advantage of the free in town buses, but others due to the amount of equipment and size of the tournament choose to drive to the rink. 11. How does your request support item 1C of the contribution policy? The Tournament hosts over 50 teams who lodge, eat and shop in Vail. Teams average 15 players and their families. Teams come from Colorado, Utah, Arizona, New Mexico, Wyoming. Teams spend and average of $350 per weekend in hotel room and S300 or more in F &B plus shopping at a time of year when little or nothing is happening in VAIL especially the first two weekends. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The organization is funded through user fees, private donations, sponsorships, and fundraisers. 13. Organization's mission statement: The Vail Eagle Hockey Associ (VEHA) is a youth hockey organization dedicated to teaching the sport of ice hockey through the principals of fair play, respect and sportsmanship with an emphasis on fun, the development of character and the individual potential of hockey players in a safe and healthy environment. (If more room is needed to answer questions, please use the back of this page.) 2 9/20/2011 1 -1 -155 1. Name of organization: The Skating Club of Vail 2. Contact person: Jeanmarie Angarola 3. Mailing address: 0030 Aspen Glen Ct., Edwards, CO 81632 4. Telephone: 970 -926 -9496 5. E -mail address: jangarola@centurytel.net 6. Members and Titles of your governing board: Jeanmarie Angarola, President Helen Zivelonghl, Vice President Donna Yoder, Treasurer Susan Bosworth, Secretary & Marketing Patty Mueller, Test Chair & Membership 7. Amount of contribution requested: The Skating Club of Vail requests the donation of 9 days of complimentary use of Dobson ice Arena. The donation will be used for the following events: July 11 -15, 2012: The 31th Annual Vail Invitational Figure Skating Championships And 5 days The 9th Annual Vail Mountain Fun Skating Competition Dobson Arena For Beginning Skaters Late December, 2012: Holiday Ice Shows 4 days Dobson Arena 8. Organization fiscal year -end: April 30th 9. Are your books audited? No. The Skating Club of Vail is registered with the Internal Revenue service as a 501(c)(3) corporation. Our tax ID number is 84- 0799125. Donna Yoder handles our Accounting and prepares our monthly and year -end financial statements, Jeremy Butters prepares our yearly income tax return. 10. How will the contribution be used? Interest in competitive and show -style figure skating is at an all -time high and our club's membership is growing as well. This growth, coupled with the rising cost of ice time, coaching costs, travel expenses and costumes, taxes our financial standing and places the sport of figure skating out of the reach of some interested children. The Town of Vail's donation will be used to 9/20/2011 1 -1 -156 continue to develop the programs that benefit our members, the community and the guests of The Town of Vail. Specifically the donation of the use of the Dobson Ice Arena will be used for the Vall Invitational, Mountain Fun 2012 and our Holiday Ice Shows, but the money the club saves on ice will positively impact all club activities. The 31st Annual Vail Invitational Figure Skating Championships This skating competition serves as the major fundraising activity for the Skating Club of Vail. We will be hosting the 2011 Vail Invitational in July. The event will bring over 300 skaters plus their families, along with 75 coaches and 25 officials to Vail. We plan to bring The Vail Invitational back next summer. The event brings skaters And their families to Vail for a 5 day period in July. These upscale families rent hotel rooms and condominiums. They dine in area restaurants, shop in our stores and rent bikes and thoroughly enjoy Summer Vail. Many skating families plan their summer vacations around The Vail Invitational. The Skating Club of Vail relies on funds raised form The Vail Invitational to purchase Ice time at Dobson ice Arena, to pay for coaching and instruction and to further the activities of our club. During the Vall Invitational we use over 70 hours of ice time. Without your donation of low cost ice our ice bill for the 5 days of the event would be nearly $18,000 and would virtually wipe out the fundraising aspect of the event. Ice time rates at Dobson Arena are $175 per hour. SCV purchases and average of 7 hours per week at the rink. Our ice bill totals over $4000 per month. Your donation of ice time increased the funds raised by the 2010 Vail Invitational by $11,000. All funds raised from this event are used to purchase ice time, pay expenses and to further develop our programs. Your grant for the 2012 year would impact the event and our budget in a similar manner. Mountain fun 2012 The Skating Club of Vail began a new tradition in 2003 when we held Mountain Fun 2003, a competition for beginner skaters, immediately following the Vail Invitational. The 2003 event drew approximately 125 beginner skaters along with their parents, Grandparents and coaches to Vail and the 2004 event grew to 150 participants. These skaters are the future of our sport and our competition. Events such as these are also 9/20/2011 1 -1 -157 the future of Vail. For many of these families it was their first trip to Vail and they had a wonderful weekend at the competition. The 2011 event is expected to draw over 200 skaters. Your donation will allow us to continue to hold and improve this event. Holiday Ice show A holiday tradition, The Skating Club of Vail's Holiday ice Show showcases the talents of the club members as well as area children enrolled in the Learn To Skate program held at Dobson Ice Arena. Over 70 area children were featured in last years event. SCV members perform solo routines and large group productions. The LTS numbers bring tears to parents and grandparents eyes. Visitors to Vail during the holidays make The Holiday Ice Show an annual event for their families. The Skating Club of Vail produces a professional type show with a very limited budget, Each year our expenses outpace our income from ticket sales. Costumes and ice time are major expenses. Your donation of ice time would help the Holiday Ice Show to break even financially and would allow "the show to go on." 11. The Skating Club of Vail's funding requests support 1C of the contribution policy because they A. Bring community activities to Vall. B. Provide activities for Vall's guests. C. Improve Vall's economic climate by bringing tourists to Vail. D. Support youth activities vital to Vail's children. E. Provide entertainment for Vail's guests. The Skating Club of Vail is a positive addition to the Vail community. The Skating Club of Vail has been a member of The United States Figure Skating Association for 35 years. The club has been a part of Vail since 1976. SCV has been responsible for teaching figure skating to thousands of children throughout the years, and presently has 59 members. Our skaters represent Vail when they compete In competitions throughout Colorado, and the Rocky Mountain Region. Skaters from across the country come to Vail to hone their skills. Our club has members from several states. Many of our most active members come from Summit County to participate in our club. These skaters spread the word about Vail and its facilities across the country. The Skating Club of Vail provides an athletic and artistic outlet for children and adults throughout the Vail Valley. We have members ranging in age from 4 -70, Figure skating Appeals to athletes that do not choose to compete on a team, yet the club allows these members to be a part of a group working toward similar goals. 9/20/2011 1 -1 -158 Three winters ago our Club performed at the grand opening of The Arrabelle rink. Our local skaters can provide entertainment to the many visitors. We also performed at the Solaris ice Rink grand opening in December 2010. 12. The Skating Club of Vail is funded by: A. Membership dues and fees B. Funds raised by The Vail Invitational and Mountain Fun C. A $2000 grant from The Vail Valley Foundation D. Donations by club members E. A series of shows in Beaver Creek (no longer happening due to the economy) 13. The Skating Club of Vail's mission is to support our members in their pursuit of personal and athletic excellence. As a member of United States Figure Skating, we share their organizational mission to encourage members in the sport of skating, as well as to develop a fraternal feeling among skaters 9/20/2011 1 -1 -159 8 :62 AM Skating, Club of Vail 08130111 Accrual Basis Balance Sheet As of Aprt130, 2011 Apr 30,11 ASSETS Current Assets Checking/Savings 1st Bank 9827 35, 965.21 SCV Raffle Checking 281.3 378.09 Sue Nott Memorial Scholarship 10,991.66 Total Checking/Savings 47,334.96 Accounts Receivable Accounts Receivable 7,304.94 Total Accounts Receivable 7 3 Total Current Assets 54,639.90 TOTAL ASSETS 54,639.90 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Parable 23,977.25 Total Accounts Payable 23,977.25 Other Current Liabilities Chris LeBeau Fund 800.00 Volunteer /Sponsorship Credit 805.00 Total Other Current Liabilities 1,605.00 Total Current Liabilities 25,582.25 Total Liabilities 25,582.25 Equal] Retained Earnings 17, 397.64 Sue Nott Endowment Fund 11,000.00 Net Income 660.01 Total Equity 29 TOTAL LIABILITIES EQUITY 54,639.90 9/20/2011 Page 7 of 1 1 -1 160 8:45 AM Skating Club of Vail 08130111 Accrual Accrual Baw Profit & LOW Ma 2010 through April 2011 May10 -Apr 11 Income Classes 608,00 Direct Public Support CSI? Contributions 5,000.00 Donations 142.00 Gifts in Kind - .Goods 4, 525.00 Vail Valley Foundation - Total Direct Public Support 9,667.00 Investments Interest Savings,Short -term CD 230.63 Total Investments 230.63 Other Types of Income Apparel Revenue -Jackets, etc 2,396.00 DVD Sales 1,125.00 Fundraisers 6,047.50 Membership Dues 3,575.00 Raffle Proceeds 1,415.00 Ice Contracted Ice 12,496.00 Walloon Ice 3,028.00 Total Ice 15,524.00 ShowAdvertisemonts /SponaoxshiF 14,850.00 Show Registration/Deposits 2,400.00 Show Tickets 6,710.00 Solaris Show 1,925.00 Testing Fees 2,404.00 Vail Invitational 31,024.90 Total Ot1 erTypesofIncome 89,396.40 Total Income 99,902.03 r - Page 1 of 3 9/20/2011 1 -1 -161 8:45 AM Skating Club of Vail 06130111 Accrual Bael9 Profit &' Loas Mal 2010 through April 2011 Mai '10 -Apr 11 Expense Advertising 4,611.14 BusinessRegistrafion Pees 16.00 Contract Services Accounting Pees 20.00 Coaches 13,163.50 Total Contract Services 13,183.50 Dues /Pees Bank Pees 182.05 Membership USFS 1,695.00 Raffle License 198.95 Total Dues /Pees 2,076.00 Operations Postage,Matltn6Service 57.54 Supplies 55.00 Webstte 300.00 Total Operations 412.54 Other Twos of Expenses Awards Banquet Chris Leboue Award 100.00 Sue NOR Memorial Award 230.00 Awards Banquet - Other 156.05 Total Awards Banquet 486.05 Ice 44,756.25 insurance. - Liabilihj, D and O 575.00 SCV Jackets 1,447.02 Solaris Show Expenses 507.66 Storage Room 900.00 Testing Expenses 1,046.84 Parade 220,92 Reimbursable Expenses 1,741.60 Page 2 of 3 9/20/2011 1 -1 -162 8:46 AM Skating Club of Vail 08130111 7 Accrue! Basis Profit & LOSS May 2010 through April 2011 Mail Apr11 Show Expenses 11, 216.00 Slwters' Benefits 211,01 Travel and Meetings Conference, Convention, Meeti 1,045.90 Travel - Total Travel and Meetings 1,045.90 Vail Invitational Expenses Copra expense 118.92 Food Judges 2,601,43 Judges Travel Expenses 4,196.24 Judges Lodging 4,575.00 Medals 2,806.76 Miscellaneous Expense 130.24 Printing 360.00 Total Vail Invitational Expenses 14,788.59 Total Expense 99,242,02 Net Income 660.01 Page 3 of 3 9/20/2011 1 -1 -163 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2011 by 5:00 P.M.. You must provide 12 copies of the application and an electronic version. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479 -2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: SpaeAcIL c)--' p CG-6 2. Contact person: k,,„4. 0 L.. pisy 3. Mailing address: Pb 3 7 ati Ep 6, -- co ((03 1 4. Telephone: 1..1 0 _ pi �(42 - 9:7 i 3 c! ? 0 --.3c1 D - ��r �( ( J 5. E -mail address: C:∎ l ` l c,,,oe'`Sc , e A,nn,-- (, cc, °r 6. Members and Titles of your governing board: I (j. 7. Amount of contribution requested: -�uotr `p ys sEA °c, 4 40) '""` ,T e S Fog, j c9� t� +g to c 04,- \l,i t a Theo eo e) i -6 En soa) . (� �e r Ca) x 8. R ` ation scary ar t :. - t T ' S r'-'1*- ' of - b S , N 9. Are your books audited? 10. How will the co t e l . F o A be .Q., used? 1 �a� "r-t - - � -� � �w- A �4 ��bs �ov° ��t dF C 4 0,..0.91-e. az5 LSD c . "PPYZ. 11. How does your request support item 1C of the c ntribution policy? (3 s')' 1 -tca.) To +Fl�pr1.. Q '►s 1 "^ta LG.% r - (O (.7 '6 ae r 1111 1� TiJ-v 'P -o ar Co me t,, P w 11 i tame Tto J 0...,A. 1:r�fG C wry 6 �FUR�.. -kee�S Po noe 12. Who curre�ttly ulds y6ur org 'niz o n (other governments, private donations, user fees, etc.)? j ►:J - PRoct -r- 73tJ� C2 s.t-t �.S Oio pR i z - bo�.A - I flP 4- .E Pou.,Sock S 13. Organization's mission statement: c prc.kG 45 1 Cai, (If more room is needed to answer questions, please use the back of this page.) 4 9/20/2011 1 -1 -164 This page left blank intentionally — See item "F" 9/20/2011 1 -1 -165 P.O. Box 18944 Denver, Colorado 80218 -0944 F o RESIGHT 303.860.0972 Toll Free 866-860-0972 SKI GUIDES Fax 303.894.9383 email: info @foresightskiguides.org website: www.foresightskiguides.org June 29, 2011 Mark G. Davis, President Town of Vail Kathleen Halloran 75 South Frontage Road West Vail, Colorado 81657 RE: Foresight Ski Guides 2011 -2012 request for funding Dear Kathleen: Thank you very much for this opportunity to apply to the Town of Vail for funding of three parking spaces /passes for the 2012 budget year. Since 2001, Foresight Ski Guides (Foresight) has provided hundreds of children, youth and adults who are blind or visually - impaired with opportunities to participate in Vail's winter snow sports of skiing, cross country skiing, snowshoeing and snowboarding. The mission of Foresight is to promote fitness, athletic skills, personal achievement, self - confidence and self - esteem for individuals who are blind or visually impaired by providing challenge recreation opportunities through affordable access to snow sports. Foresight is registered with the IRS as a 501c3 nonprofit organization. Studies have identified that people who are blind and visually- impaired have fewer opportunities to participate in physical fitness activities, resulting in elevated health risks. Our program helps children, youth and adults gain skills and courage to change and improve other areas of their lives. We have continued to expand our program to children from the Colorado School for the Blind (School), adding elementary -aged school children to the middle and high school students we have worked with since 2006. We are honored to be able to conduct our programs at \ /ail. It is where my family has had a home since 1970 and where I started my rehabilitation in 1999 after I lost my functional vision due to an attack of multiple sclerosis (MS). Vail has a wonderfully supportive sense of community and our program for blind skiers is just one way we can give back to a town that has been so accommodating and encouraging. We appreciate your consideration of our application. The support of the Town of Vail with two parking passes last season was a big assist again for our volunteer ski guides. If there are any questions, I may be reached any time on my cell phone at 303 - 506 -6965 or by email at MarkGDavis5280 @gmail.com. Sincerely, ov igatd c , W to Mark G. Davis Founder and President 9/20/2011 1- 1- 166 APPLICATION FOR TOWN OF VAIL FUNDING PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Foresight Ski Guides, Inc. (Foresight) 2. Contact person: Mark G. Davis, President 3. Mailing address: We are in the process of moving (within Vail). Please use our administrative address in Denver as our temporary address: PO Box 18944, Denver CO 80218 -0944 4. Telephone: cell: (303) 506 -6965 5. E -mail address: mark @foresightskjguides.org 6. Members and Titles of your governing board: Board of Directors Mark G. Davis President; Founder (non voting) Steve Sommers Secretary; Partner, Brownstein, Hyatt, Farber & Shreck, PC Tom Ruygrok, CPA Treasurer; President, Causey Demgen & Moore, Inc. Lew Sapiro Former owner, Breeze Ski Rentals Pat Manginelli Principal, Manginelli Consulting Ann Wei Senior Project Manager, International Risk Group, Denver Bill Murphy Consultant and Foresight Ski Guides Sr. Guide David Lane Consultant, former independent Pepsi bottler, CO /AZ /NM Advisory Board Joe Walker COO — Colorado Mtns and Utah, Specialty Sports Venture, Vail CO Linda Hill Owner, Hill and Co. Integrated Marketing, Edwards CO Sandy Treat, Jr. VIP, former CEO, Alcan, Inc., Avon, CO Celeste Nottingham Fmr. Director, Colorado Ski School for the Blind, Vail, CO Eddy Braucht Director of Revenue Vail Marriott, Vail CO Cheryl Braucht Director of Catering, The Lodge at Vail, Vail, CO John Dawsey Director, Sales /Marketing, Colorado Mtn. Express, Vail. CO Christine Soto Principal, Christine Soto Philanthropic Consulting, Denver Jon Deden VIP; Securities Examiner, CO Dept. of Regulatory Agencies, Denver Chris Brown VIP; Administrator, University of Oregon, Eugene, OR Ginia Paige Development Coordinator, Denver CO 7. Amount of contribution requested: An in -kind contribution of three parking spaces /passes in the main Vail parking structure during the 2011 -2012 ski season. 8. Organization fiscal year -end: September 30 9. Are your books audited? No, although our financial statements are prepared annually by a CPA. 10. How will the contribution be used? To support the more than 200 skier days Foresight will provide to visually impaired children and adults. Specifically, Foresight 9 /2O /2O 1 1 - 1 - 167 provides parking to our volunteer ski guides, half of whom drive from Denver and need to be parked and ready to meet our visually impaired participants (VIPs) by 8:30 a.m. regardless of inclement weather, traffic, road closures and other challenges. Local guides usually take public transportation (bus) or car pool. Foresight strongly encourages car - pooling for both environmental and financial reasons, helping coordinate with our volunteers. Foresight pays out -of- pocket for the volunteer ski guides' travel expenses and parking. The support from the Town of Vail will be a significant help in off- setting our out -of- pocket parking expenses, which we expect to total between $5,000 and $6,000. 11. How does your request support item 1C of the contribution policy? Foresight's goals, objectives, mission, and delivery and implementation of its program are well - aligned with the Town of Vail's mission. With more than 200 VIP skier days forecast for the 2011 -2012 ski season that this request covers, Foresight expects to provide 1,000 skier days that would not come to Vail without the Foresight program. The 5:1 ratio of additional skier days includes friends, family, and guides who would not be here if not for the Foresight program. Only our blind skiers receive products and services donated by our generous local sponsors (lift tickets, equipment, lodging, and transportation). The remaining guests, who are friends and family of our blind skiers, typically do not receive discounted services and spend money in the Town of Vail that otherwise would go elsewhere. Ski guides, some of whom would not ski Vail, would not be here as frequently as when they are guiding with Foresight. Many of their guiding days include overnight stays they pay for on their own. Foresight provides outreach and volunteer /community service give -back opportunities to the Vail community in a uniquely "Vail" way — on skis and snowboards — enhancing the sense of community that is exclusively Vail's. Foresight's guides are all volunteers. Once trained by Foresight at no out -of- pocket cost to themselves, the guides are asked to give back ten (10) days per ski season as a Shadow, a Guide, or a Senior Guide. Foresight provides challenge recreation opportunities to its VIPs and guides. A rehabilitation philosophy dating back to the 1940s, this practice of getting out of one's comfort zone, doing something that might be perceived to be a little scary, succeeding at it and then applying lessons learned with Foresight to improve other parts of one's life is the basis of what we do. Other organizations skydive, ride horseback, tackle rope lines, or mountain climb — we ski and snowboard. We change the lives every winter of blind skiers and their families, friends, and our guides. VIPs and our volunteer guides lodge within Vail and, while not engaged in skiing, enjoy many of the other amenities of our area. Lengths of stays average 4 -5 days with multiple overnight stays for the VIPs, their families and our guides. Foresight has more than 30 trained volunteer guides and shadows and during the peak parts of our year, when the students and chaperones from the School are in town, we have 10 -15 guides on the mountain at one time. This occurred six times this past season and we anticipate a similar year in the 2011 -2012 season. Foresight also makes available unique and satisfying volunteer opportunities for dozens in our local town population, promoting Vail's unique sense of community. We provide the Town of Vail, Vail Resorts and many of our corporate partners the chance to support, through in -kind contributions and volunteerism, a program that benefits us all. Foresight brings to the Town of Vail a well- managed, humanitarian program that positively affects our resort community's immediate and future financial, civic engagement, and psychic health, creating empowered, visually impaired children and 9/20/20 1 1 -I -168 adults who leave Vail with a high opinion of our town, its engaged community, and its reputation for progressive social and health programming. Foresight also gives back to the Vail community with our volunteers participating in Town clean up, outreach to Vail Rotary, as well as maintaining a booth at various local summer markets and sales to recruit locals to provide become trained as volunteer ski /ride guides for the blind and visu8ally impaired. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Foresight receives strong corporate support, in addition to funding from private and community foundations, and individual donors. VIPS who have the means to contribute to the costs of their program participation do so. Others, such as the children from the Colorado School for the Blind are from foster homes and rarely have the means to contribute. Foresight provides these opportunities regardless of ability to pay. Some of our Vail and Vail Valley corporate sponsors and other supporters in the past 5 years include: Cash ($5000 +) Edwards Rotary Club Daniels Fund The Denver Foundation Adolph Coors Foundation Anschutz Family Foundation El Pomar Foundation Jelm Foundation Foresight Ski Guides Board of Directors Specialty Sports Venture/Vail Sports Vail Daily In—Kind Vail Resorts Specialty Sports/Vail Sports Colorado Mountain Express Vail Marriott Mountain Resort and Spa Vail Daily KYZR Radio TV8 Comcast Ai Squared Software Foresight received in -kind funding support (two parking passes) from the Town of Vail for 2010 -2011; we have not received any other government funding in the past. 13. Organization's mission statement: The mission of Foresight Ski Guides is "to promote fitness, athletic skills, personal achievement, self- confidence and sell-esteem for individuals who are blind or visually impaired by providing challenge recreation opportunities through affordable access to snow sports." Thank you for your consideration. 9/20/20'1 1 - 1 - 169 Foresight Ski Guides Statement of Financial Position September 30, 2010 (Unaudited) ASSETS Assets: Checking Account $5,958 Money Market Account 5,955 Charles Schwab 340 Liquid Asset Account 63,714 Total assets $75,967 LIABILITIES Liabilities: Accounts payable 0 Total liabilities 0 NET ASSETS Net assets Unrestricted, undesignated 75,967 Total net assets $75,967 9/20/2011 1 -1 -170 Foresight Ski Guides Statement of Revenues, Expenses and Net Assets For the Twelve Months Ended September 30, 2010 (Unaudited) Revenues: Corporate grants $0 Corporate sponsorships (In Kind) 111,968 Foundations 89,578 Individuals - people we know 34,824 Gift - Related Party 0 Public fund raising 56,064 Visually Impaired People 1,925 Interest Income 432 Total Revenues 294,790 Expenses: Fundraising (31,191) Compensation /Benefits (47,629) Occupancy (rent, utilities, etc) (10,115) IT /website (9,549) Insurance (3,580) Memberships and seminars (1,425) Administrative (11,598) Lift tickets (36,311) Equipment rental (15,555) Lodging (53,200) Guides (2,207) Lessons 0 Capacity Building (WASP & AER) (7,840) Recruiting (3,588) Training (1,771) Equipment (1,010) Transportation (28,600) Total Expenses (265,169) Excess revenues over expenses 29,622 Net assets at September 30, 2009 46,345 Net assets at September 30, 2010 $75,967 9/20/201 1 -1 -171 FORESIGHT 2011 budget (CONFIDENTIAL - FOR INTERNAL USE ONLY) Budget for 9/30/11 Revenues: Corporate grants $10,000 Corporate sponsorships (In Kind) 145,000 Foundations 105,000 Individuals 50,000 Visually Impaired People 3,000 Interest income 500 Total Revenues 313,500 Operating Expenses: Fundraising & PR (35,000) Compensation /Benefits (45,000) Occupancy (rent, utilities, phone) (10,000) IT /website (7,500) Insurance (5,500) Memberships and seminars (1,250) Administrative (16,500) Lift tickets (51,750) Equipment rental (15,000) Lodging (55,000) Guides (1,725) Capacity Building (CSB) (15,000) Recruiting (13,800) Training (8,550) Equipment (575) Transportation (30,000) Total Expenses (312,150) Excess expenses over revenues $1,350 9/20/2011 1 -1 -172 APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: SOS Outreach 2. Contact person: Seth Ehrlich 3. Mailing address: PO Box 2020 4. Telephone: 970.926.9292 ext. 102 5. E -mail address: seth @sosoutreach.org 6. Members and Titles of your governing board: Attached 7. Amount of contribution requested: 35 day parking vouchers 8. Organization fiscal yearend: July 1, 2012 9. Are your books audited? Yes 10. How will the contribution be used? The requested 35 parking vouchers will be used in conjunction with SOS' winter skiing and snowboarding programs taking place at Vail Mountain. SOS anticipates serving 450 underserved youth during the 2011/2012 season. Youth enrolled with SOS programs are outfitted with all the necessary gear to safely participate in activities taking place that day. In the winter this gear includes, gloves, coats, pants, hats, etc. for 20 -30 kids in each session. Parking tickets would reduce the time spent by Program Coordinators hauling gear to and from the mountain and further enhance the program quality for area youth. 11. How does your request support item 1C of the contribution policy? To our knowledge, no single program combines all the aspects of youth risk prevention, outdoor recreation, service learning and environmental education that SOS does. These active sports and leadership programs offer a positive outlet to at -risk youth in the community. SOS programs are unique in that they use the popular appeal of adventure sports that are central to the Vail Valley lifestyle to engage participants. Once SOS engages youth with the adventure activity, it then introduces character education techniques and the SOS core values: Courage, Discipline, Integrity, Wisdom and Compassion. SOS further fosters opportunities for students to participate as active and giving members of their communities. Participants are requirectto complete service projects in their communities while in SOS programs. The experience youth receive through sports and leadership programs have been proven, both anecdotally and through peer - reviewed research, to improve the self-image and Vail Grant Request: SOS Outreach 9/20/2011 1 -1 -173 social skills of participants and promote positive decision- making. According to the World Health Organization 's Report on Physical Activity and It's Impact on Health Behavior Among Youth, sports and physical activity contribute to positive health practices (e.g. non - smoking, non -drug use, healthy diets, etc.) as well as prevents problematic behaviors such as early teenage pregnancies, and antisocial or violent behavior that result in suicide. The outdoor sports and leadership curriculum SOS provides for at -risk youth is a proven method to combat these issues, resulting in a healthier community. 12. Who currently funds your organization (other governments, private donations, user fees, etc.) ? During the 2010 fiscal year, SOS had the following breakdown of revenues: Board Donations 2 %, Individual Donors /Benefactors 8 %, Corporate Donations 14 %, Events Income 14 %, Fee for Service Income 28 %, Grants Income 32 %, and Merchandise Sales /Miscellaneous Income 2 %. 13. Organization's mission statement: SOS Outreach (SOS) inspires youth to make positive decisions for successful lives. The goal of SOS programs is to increase resiliency and protective factors in underserved youth through outdoor sports and community leadership. Research demonstrates that youth with risk factors in their lives are more likely to use drugs and alcohol, are more prone to suicide or teen pregnancy, and are more likely to drop out of school or resort to violence. By building resiliency and protective factors, SOS greatly reduces the likelihood of identified youth engaging in these harmful behaviors. SOS programs build self - confidence and promote resiliency for participants to make better choices and live more productive lives. Vail Grant Request: SOS Outreach 2 9/20/2011 1 -1 174 APPLICATION FOR TOWN OF VAIL FUNDING Balance Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: June 30, 2010 } Please see attached for the most recent completed assets and liabilities. SOS is proud to maintain a Board of Directors mandated six month operating reserve. Vail Grant Request: SOS Outreach 3 9/20/2011 1 -1 -175 SOS Outreach 2011 - 2012 Draft Organization Budget 11/12 Budget Revenues and Other Support: In -Kind Goods and Services $ 2,500,000 Board of Directors $ 10,000 Benefactors $ 130,000 Corporate Donations $ 130,000 Events $ 105,000 Fee for service $ 240,000 Grants $ 330,000 Merchandise Sales $ 4,000 Misc Income $ 10,000 Total Income (Cash Only) $ 959,000 11/12 Budget Expenditures: Accounting and Legal fees $ 17,500 Advertising and Promotions $ 5,000 Dues and Subscriptions $ 3,500 Huts /Land Use Fees $ 4,000 Fundraising Expenses $ 5,000 Insurance $ 23,000 Merchandise Costs $ 5,500 Program Mentors $ 36,000 Regional Program Managers $ 10,000 Resort Program Coordinators $ 25,000 Summer Program Guides $ 35,000 Office Supplies /Copying Printing $ 17,000 Payroll Taxes & Worker's Comp. $ 60,000 Postage & Delivery $ 7,500 Professional Development $ 2,500 Summer Program Food $ 6,500 • Program Supplies $ 20,000 Rent and Utilities $ 30,000 Salaries and Wages $ 386,000 Special Events $ 40,000 Staff Uniforms /Equipment $ 1,000 Telephone and Technology $ 18,500 Travel /Lodging -- Trade Shows $ 10,000 Vehicles and Mileage $ 15,000 Health Insurance Expenses 1 $ 45,000 IIRA Expenses $ 10,500 AmeriCorps Expenses $ 120,000 Total ��penditure - 4$ 959,000 SOS Outreach 2011 - 2012i organization Budget 1 -1 -176 SOS Outreach (A Colorado Non - Profit Corporation) Statement of Financial Position June 30, 2010 and 2009 ASSETS 2010 2009 Current Assets: Cash and Cash Equivalents $ 431,397 $ 254,652 investments 50,083 98,606 Accounts Receivable 5,331 14,160 Prepaid Expenses 13,237 10,780 Merchandise Inventory 11,680 121,430 Deposits - 3,000 Total Current Assets 511,728 502,628 Fixed Assets, Net of Accumulated Depreciation 66,662 84,022 TOTAL ASSETS $ 578,390 $ 586,650 LIABILITIES AND NET ASSETS Current Liabilities: Accounts Payable $ 8,524 $ 1,566 Credit Cards Payable 17,379 Accrued Payroll and Beneifits 15,211 14,542 Total Current Liabilities 41,114 16,108 Net Assets: Unrestricted Net Assets 537,276 570,542 TOTAL LIABILITIES AND NET ASSETS $ 578,390 $ 586,650 The accompanying notes are an integral part of these financial statements_ 9/20/2011 2 1 -1 -177 SOS Outreach Board of Directors 2010 - 2011 100% of the Board Donates to the Organization Robert Veitch — Chair Judge Tom Moorhead --- Director Chair, The Shaw Foundation 5 Judicial District Judge, Eagle County Giving since 2007 Giving since 1996 Edwards, CO Vail, Colorado Bill Cotton Vice Chair Bill Nicoll — Director President & Owner, Optic Nerve Sunglasses Vice President, Salomon North America Giving since 1996 Giving Since 2009 Denver, Colorado Ogden, UT Sue Hibbs - Secretary Dave Portman — Director President & Owner, Resolution Graphics Vice President, First Bank Avon Giving since 1995 Giving Since 2009 Eagle, Colorado Avon, CO Mike Carey - Director Chris Ryman — Director President, Seirus Innovation President, Booth Creek Ski Holdings, Inc. Chairman, Snowsports Industry Association Giving since 1995 Giving since 2008 Vail, Colorado Poway, CA Brook Shinsky — Director Senator Dan Gibbs — Director Outdoor Participation & Community Development, Colorado State Senator The North Face Giving since 2008 Giving Since 2010 Silverthorne, CO Oakland, California Sarah Jardis — Director Rick Smith — Director President and Mortgage Loan Consultant, Central Rockies Principal, Pilot Advisors Mortgage Corporation Giving since 2008 Giving since 2009 Vail, Colorado Edwards, CO August Tarantino — Director Chris Jarnot — Director User Experience Consultant COO, Vail Mountain Giving Since 1995 Giving since 2008 Seattle, Washington Vail, CO Baxter Underwood — Director Bill Jensen — Director Chief Investment Officer, CNL Lifestyle CEO, Intrawest Company, LLC Giving Since 1996 Giving Since 2009 Vancouver, BC Dallas, TX Kat Jobanputra — Director Kristin Kenney - Williams — Director Executive Vice President, Specialty Sports Venture Eagle County Public Relations, Vail Resorts Giving since 2002 Giving since 2004 Denver, Colorado Vail, CO Juan Martinez — Director f J'ete Sorstz - Director National Leaders Network Coordinator, Children & Vice President and General Manager of Nature Network ` Heavenly Mountain Resort at Vail Resorts Giving since 2010 Los Angeles, California Giving since 2011 Robert Marcovitch - Director Lake Tahoe President, K2 Sports Giving since 2008 Seattle, WA SOS Outreach 2010 -- 2011 Board of Directors 9/20/2011 1 -1 -178 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2011 by 5:00 P.M.. You must provide 12 copies of the application and an electronic version. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479 -2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Sports Commission 2. Contact person: Joseph Hanlon [970- 390 -2912 mobile] 3. Mailing address: 225 Wall Street, Suite 205, Vail, CO 81657 4. Telephone: (970) 306 -7549 5. E -mail address: jhanlon@playvail.com 6. Members and Titles of your governing board: Our organization is presently in its start -up phase, and our board has not yet been finalized. Preliminary advisory meetings have been held with numerous experienced parties including Mery Lapin, Eric Eaves, Paul and Janet Testwuide, George Gillett, Jeff Wiles, Dr. Jeff Gagliano , Dr Jack Eck, and Robert Last. 7. Amount of contribution requested: $47,500.00 8. Organization fiscal year -end: December 31 9. Are your books audited? No 10. How will the contribution be used? We will leverage the support of the Town of Vail on several different levels, including organizational overhead, individual events and positioning of a substantial commitment to premier sports involvement by the Town. Specifically, we propose the following: $5,000 Destination Men's Hockey Tournament 2012 $5,000 Destination Women's Hockey Tournament 2012 $7,500 Development of Regionally Competitive Destination Golf Tournament $4,000 Development of Master's Nordic Racing Event $3,500 Recruitment of NHL Officials Convention On -ice training, teambuilding and continuing education $2,500 Recruitment of NCAA Hockey Event $2,500 Recruitment and support of NCAA Soccer High Altitude Training $12,000 Administration and executive expenses $6,500 Direct marketing expenses 4 9/20/2011 1 -1 -179 11. How does your request support item 1C of the contribution policy? Though Vail has long been associated with exceptionally well -run recreational amenities and events, this is an area that must be cultivated, supported, and invested -in, or we risk the loss of our substantial historic advantage. The Town of Vail and Vail Recreation District currently own and operate venues that have unused capacity which, if maximized, would benefit the community through additional user fees, increased revenue and- perhaps most importantly- a sense of excitement and involvement in top -tier participatory athletic events. Further, development of new regional events in partnership with national governing bodies (especially for young athletes) will allow us to capitalize on existing facilities, to attract additional destination visitors, and to establish a path to long -term customer affinity. This brand promotion model has been successfully applied by several existing events. Vail already has the infrastructure and hospitality elements needed to not just service a successful event but to set a new industry standard for participatory sport travel. A unique opportunity exists with ice hockey, which enjoys a prominent home in Dobson Ice Arena eleven months of the year and the advantage of a national body focused on expanding community youth involvement. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Again, though we are still in our start -up phase, we already have indications of cash and /or in -kind support from the Vail Recreation District, the Vail Local Marketing District, Vail Valley Medical Center and a number of individual lodging and restaurant operators. Additionally, we are already in dialogue with USA Hockey, NCAA member organizations, and two professional sports franchises who are familiar with Vail offerings; feedback has been overwhelmingly positive and these organizations have expressed interest in producing cooperative events. The initial organizational expenses have been underwritten by Joe Hanlon. 13. Organization's mission statement: The Mission of the Vail Sports Commission is • To seamlessly promote Vail's unparalleled culture of athletics, fitness and healthy lifestyle • To enhance local access to the legacy of economic and social vitality through sport • To facilitate and support: - Economic activity by attracting events that generate economic impact in Vail - Increased visibility of Vail as a premier athletic and wellness destination, and - Promotion of youth access, participation and volunteerism in sport "You miss 100% of the shots you never take." Wayne Gretzky The Vail Sports Commission cordially invites your team and family to take your best shot at a great competition in an unmatched location. Play Vail! 9/20/201 1 -1 -180 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: n/a ) Assets: $ 10,000 Cash Total Assets $ 10,000 Liabilities: $ 0 Total Liabilities $ 0 Net Worth (Total Assets Minus Total Liabilities) $ 10,000 9/20/2011 1 -1 - 181 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: $ 10,000 (member contribution from J Hanlon) (List by funding source) Total Revenue $ 10,000 Expenses: $ 0 Total Expenses $ 0 Total Revenue Minus Expense $ 10,000 9/20/2011 7 1 -1 -182 APPLICATIOI FOR TOWI OF VAIL FUI DII G GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by June 30, 2011 by 5:00 P.M.. You must provide 12 copies of the application and an electronic version. Any application received after that date or any application packet with fewer than 12 copies will not be considered. Please send application to: Town of Vail Kathleen Halloran 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Kathleen Halloran at 479 - 2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Valley Community TV Channel 5, DBA Public Access 5 2. Contact person: J.K. Perry, Executive Director 3. Mailing address: PO Box 5600, Avon, CO 81620 4. Telephone: 970-949-5657 5. E -mail address: vailchan5 @comcast.net 6. Members and Titles of your governing board: Debbie Buckley - President Annah Scully - Vice President Char Quinn - Treasurer Pam Brandmeyer - Vail Representative Amy Phillips - Avon Representative Jerry Bumgarner - Minturn Representative Mike Brown - Community Representative 7. Amount of contribution requested: Approximately $70,000 in franchise fees and $10,000 for capital improvements 8. Organization fiscal year -end: December 31 9. Are your books audited? Yes 10. How will the contribution be used? The $70,000 contribution of franchise fees will be used for operational expenses including payroll, utilities and rent, as well as program expenses including payroll, training for residents, equipment, web video and programming. The $10,000 contribution for capital improvements will be used in the following manner: $2,000 for streaming encoder which will allow Council meetings to be 9/20/2011 1 -1 -183 streamed live on Channel 5 website. Channel 5 will seek a matching grant of $2,000 from the Town of Avon to split the cost. $4,750 for production system to replace outdated equipment in Channel 5 studio, which will give residents the opportunity to learn about studio production and produce videos. Channel 5 will seek $750 from the Town of Avon to share costs. $3,250 for two iMac computers and associated equipment to replace outdated iMacs used for residents to edit their video. Channel 5 will seek a matching grant of $3,250 from the Town of Avon to share costs. 11. How does your request support item 1C of the contribution policy? We provide Vail residents and others with the opportunity to stay informed about and participate in local government. In addition, we train residents, nonprofits, schools and governments to produce video with station equipment so they can share their ideas with the community via television and the Internet. We also produce educational and local programming, such as the Vail Symposium, Water Wise Wednesday, Battle Mountain High School sports and more. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The Towns of Vail and Avon currently provide Public Access TV 5 with the bulk of our funding, through franchise fees and grants. We also generate income filming other governmental meetings, events and sports. In addition, a small portion of our funding is generated from underwriters and donors. 13. Organization's mission statement: Public Access TV 5 is a nonprofit, grassroots organization dedicated to breaking down technical, physical and psychological barriers so local residents, nonprofits, schools and governments can express their ideas to the community via television and the Internet. Our goal is to accurately reflect, promote and strengthen the values of the community we serve. (If more room is needed to answer questions, please use the back of this page.) 9/20/2011 1 -1 -184 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: You may insert a print out of your own financial report format. Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: 2010) Assets: Checking and savings S167,837 Accounts receivable $691 Fixed assets A/D - Equipment $- 219,522 A/D - Leasehold Improvements S- 10,628 Equipment $243,437 Studio and Leasehold Improvements $10,628 Total Fixed Assets $23,915 Liabilities: $1,884 Net Worth $191,061 9/20/2011 1 -1 -185 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: (See attachment) Total Revenue: $157,527 (Note: In the past, Channel 5 recorded quarterly franchise fee payments on the date received, rather than the actual quarter. For example, fourth quarter 2009 payment is received February 2010 and attributed to 2010. To correct this, and give us a more accurate budget in the future, we recorded five quarterly payments in 2010. Thus, our 2010 revenue is skewed higher than normal. We now attribute payments to the quarter they actually represent.) Expenses: (See attachment) Total Expenses: $110,513 Total Revenue, Minus Expenses: $47,013 9/20/2011 1 -1 -186 3:07 PM Public Access 5 06/17/11 Profit & Loss Accrual Basis January through December 2010 Jan - Dec 10 Ordinary Income /Expense Income Income Restricted Underwriting 3,300.00 Total Restricted 3,300.00 Unrestricted DV Tapes 161.50 Franchise Fees Avon 38,382.09 Vail 95,541.56 Total Franchise Fees 133,923.65 Interest Income 434.56 Membership Dues 150.00 Production Income DVD 1,535.00 Filming /Editing 17,900.00 Total Production Income 19,435.00 Rebate 122.03 Total Unrestricted 154,226.74 Total Income 157,526.74 Total Income 157,526.74 Expense Equipment Purchase 6,261.73 Equipment Rental 16.50 Expenses Operational Expenses Advertising 277.24 Bank Service Charges 36.00 Dues and Subscriptions 100.00 Insurance Equipment 199.00 Health 5,056.52 Liability /Property 1,735.98 Officers and Directors 1,300.00 Workers Compensation 841.00 Total Insurance 9,132.50 Licenses and Permits 85.00 Meals 85.47 Occupancy Storage 660.00 Total Occupancy 660.00 Office Equipment 85.96 Office Supplies 907.25 Payroll Expenses 5,197.80 9/20/2011 Page 1 1 -1 -1817 3:07 PM Public Access 5 06/17/11 Profit & Loss Accrual Basis January through December 2010 Jan - Dec 10 Postage and Delivery 313.79 Professional Fees Accounting 2,450.00 Total Professional Fees 2,450.00 Repairs Computer Repairs 295.00 Total Repairs 295.00 Salary & Wages 53,336.10 Taxes Property 53.00 Total Taxes 53.00 Utilities Cell Phone 600.00 Comcast 326.40 Gas and Electric 2,907.12 Telephone 1,775.42 Total Utilities 5,608.94 Total Operational Expenses 78,624.05 Program Expenses Fuel 2,342.50 Program Subscriptions 5,348.67 Program Supplies DV Tapes 1,049.47 Other 1,677.17 Total Program Supplies 2,726.64 Total Program Expenses 10,417.81 Total Expenses 89,041.86 Rent 15,193.32 Void 0.00 Total Expense 110,513.41 Net Ordinary Income 47,013.33 Net Income 47,013.33 9/20/2011 Page 2 1 -1 -188 APPLICATION FOR TOWN OF VAIL FUNDING Submitted June 30, 2011 by Betty Ford Alpine Gardens 1. Name of organization: Betty Ford Alpine Gardens (BFAG) 2. Contact person: Nicola Ripley, Director of Betty Ford Alpine Gardens 3. Mailing address: 183 Gore Creek Drive, Vail, CO 81657, Suite 7 4. Telephone: 476 -0103 x 5 S. E -Mail address: Nicola @BettyFordAlpineGardens.org 6. Members and Titles of your governing board: See attached Board Member list. 7. Amount of contribution requested: $100,000 for general operating funds and education programs. $20,000 for capital costs to finish repairs to main water feature We also request maintaining our two designated parking spaces in the Ford Park parking lot. 8. Organization fiscal year -end: September 30, 2011 9. Are your books audited? Yes, by McMahon & Associates. 10. How will the contribution be used? Betty Ford Alpine Gardens is the World's highest botanic gardens and a showpiece for the Town of Vail. It is a proven economic driver for summer tourism. In 2010, Betty Ford Alpine Gardens brought $11 million of economic value to Vail (RRC Associates for the Vail Valley Foundation 2011). 16 percent of summer visitors were found to have visited Betty Ford Alpine Gardens, more than attended performing arts events (12.6%) and the Ford Amphitheatre (9%). In 2011 the Gardens have restructured their staffing with new leadership and are in the process of hiring a Director of Development for fundraising. The Gardens is committed to elevating the maintenance and operations of the facility and enhancing programming offered with more summer support staff. Increased funding for garden maintenance and programming, to a more sustainable level, will enable the Gardens to provide a superior visitor experience and solidify the Gardens' position on the World Class garden stage. Gardens Maintenance and Operations Showcasing 3,000 species of high altitude plants, BFAG hosts 100,000 visitors each spring and summer. We estimate that the Gardens draw 25,000 of these visitors on our name alone. Examples include numerous garden club bus tours that spend a day at BFAG (and often seek lodging in Vail), horticulture enthusiasts and experts, as well as some magazine reporters who come to write segments for nationally syndicated garden periodicals. 1 9/20/2011 1 -1 -189 In addition to offering a unique and beautiful place to visit, the Gardens is an expert contributor to conservation and environmental efforts. We serve as national botanic leaders as we are co- authoring with the U.S. Forest Service National Botanist, the North American Strategy for Alpine Plant Conservation. Additionally, and we participate in global conservation efforts in collaboration with Botanic Gardens Conservation International. Recent Honors: • In 2010, the Gardens were designated as the National Collection for Colorado's Alpine Plants by the North American Plant Collection Consortium. • In 2009, we were the recipient of the Horticulture Magazine "Garden of Excellence Award ". The highest honor awarded. Education Programs BFAG has served as a strong asset to the community for the past twenty five years, and as an established organization, we are strengthening our reach and influence with the local and tourist population. We believe the most effective way to elevate the Gardens value to the community is through useful and effective education programs and workshops. In doing so, we request funding that will help support our plans for education programs in 2012. The mountain landscape is an integral part of our community and children benefit from learning about our high altitude lifestyle in a way that inspires respect for nature and enlivens a child's innate curiosity. Some of the environmental children's programs we offer in Vail include: Butterfly Launch Learn N' Grow Classes Each May, we partner with the Eagle County Education classes for children ages 5 — 10 School District to provide hand's on learning Offered on Wednesdays. Topics include: to 500 local third graders on how nature Seeds to Blow & Seeds to Grow, Web of Life, transforms caterpillars into butterflies. and Adopt a Tree. Each class is given their own butterfly sanctuary to observe the metamorphosis. Back Pack Program Check out a backpack filled with interactive Children's Garden discovery ideas on topics such as watershed Garden hike simulates a climb alongside Gore principles and bee pollination. Creek at 8,200 ft up to the summit of Gore Range at 13,000 ft., complete with footprints of Gardener's Tool Shed mountain creatures. Solstice stones in the Filled with kid- friendly tools for use to play in the children's amphitheatre frame sunrises and soil. sunsets at summer and winter solstice. Horticulture Therapy Our Horticulture Therapy Program is offered to Children's Display Vegetable Garden those seeking health and hope. The children's Six families are given their own garden plot organizations who have benefited from this where they sow vegetable seeds, water and program in the past include the Buddy's Program grow the plants throughout the summer, and and at -risk youth groups. then harvest the produce in the early fall. Back to Nature Trail Junior Naturalist Program The trail is located in a wooded area along Gore A joint venture of BFAG, Gore Range Natural Creek behind the schoolhouse building by our Science School, Vail Recreation District's Nature Children's Garden. The Back to Nature Trail offers Center, Colorado Ski Museum and the White River an outdoor setting that invites children to explore National Forest Service. Topics include: nature, where kids can just be kids. recycling and composting, how we use energy, the science and effects of forest fires. The community benefits from the Gardens children's programs because we awaken and nurture in our children, an affinity for the beauty of the Rocky Mountain region and the natural world. It is our goal that through these programs, we will instill a sense of environmental stewardship in those who participate. We believe it follows that these youth will then grow into environmentally knowledgeable adult leaders and civically active members of our community. 2 9/20/2011 1 -1 -190 Capital Costs to finish repairs to main water feature The main waterfall in the Alpine Rock Garden at Betty Ford Alpine Gardens is the centerpiece of the Gardens, rushing down forty vertical feet it connects the separate gardens and forms a stunning backdrop to the planting. Over the last two years Maximum Comfort Pool and Spa has contributed $60,000 of in -kind services to completely renovate the lower pond. The old pond liner was removed and replaced. Re- enforcing steel bars then formed a framework to add concrete to ensure the integrity of this pond for years to come. The final stage of this repair and renovation is to bring in additional rock and soil to create an aesthetic pool that will be the focal point of the feature. In addition, supplemental work on the lower drop of the waterfall will help prevent any loss of water between the existing waterfall and the newly renovated pool. This final piece of work has been estimated at $20,000. The water features at Betty Ford Alpine Gardens are almost twenty years old. In coming years, there will be a need to invest capital funding to renovate these other features. We will look for assistance for these in future funding cycles. 11. How does your request support item 1C of the TOV contribution policy? Betty Ford Alpine Gardens mission and contribution to the community is in strong alignment with the town's mission in the following ways: A Premier Mountain Resort Community: Betty Ford Alpine Gardens is a nationally and internationally recognized botanic garden hosting 100,000 visitors each summer. Conserving plants of the American West, it is our mission to inspire passion for plants in high altitude communities through beautification, conservation, education and research. Our realized vision is to be recognized as the foremost authority on high altitude plants in natural and cultivated landscapes in the Rocky Mountain Region. We believe our vision compliments the town's desire to be considered by all current and potential stakeholders, as a resort community whose name is synonymous with excellence. Committed To Providing Citizens and Guests With A Superior Level of Environmentally - Sensitive Services: Betty Ford Alpine Gardens gates is open free to all who visit our Valley. On a weekly basis in the summer we offer hand's on children's education programs that inspire curiosity and encourage participants to treat our landscape in an environmentally respectful manner. These programs are offered to locals and tourists alike, and are well advertised so that we are able to reach approximately 1,200 youth annually. Each year we partner with other like - minded environmental organizations for our conservation programs and research such as the Bureau of Land Management, U.S. Forest Service, Colorado Natural Heritage Program, US Fish and Wildlife, and Nature Conservancy. Last fall we were designated as the Colorado Alpine Plant Collection by the North American Plant Collections Consortium of the American Public Gardens Association. This is a significant honor which anchors Vail as a destination site to view this nationally appointed plant collection. Offering an Abundance of Recreational, Educational and Cultural Opportunities: Betty Ford Alpine Gardens is a uniquely wonderful place to visit with something to delight, amaze and educate people of all ages. Our exhibits change constantly. We inspire people to do great 3 9/20/2011 1 -1 -191 things by providing quiet space for meditation and reflection. BFAG is a living museum that teaches people to appreciate high altitude plants and their role in preserving our mountain culture. We are experts in the field of horticulture, plant science and conservation, and we share that knowledge with our visitors. This season we are offering events and programs to attract visitors and spread our environmental message. • Children's education programs • Horticultural Therapy programs • Artists in the Gardens • Wildflower hikes • Tours of the Gardens by volunteer docents 3 times weekly. • Discovery boxes — drop in education activities for kids • Music in the Gardens (in collaboration with Bravo!) • Yoga in the Gardens • Chefs in the Gardens • Guest speakers Betty Ford Alpine Gardens matters to the local and tourist community because we: • Educate people of all ages about high altitude plants. • Work to conserve endangered plant species by research and monitoring. • Reach out to young people and provide an inspiring space to learn. • Positively impact the local economy ($11 million annually) • Serve as stewards of the heritage and history of places. • Awaken and nurture an affinity for the beauty of the Rocky Mountain region and natural world. • Offer tourists a unique and ever - changing botanic garden display (which encourages return visits), provide a pleasant shopping experience at our two retail gift stores, and encourage local citizens to beautify their yards using water- conservative practices 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? The current BFAG annual operating budget is attached as a separate sheet. We have a total annual operating budget of approximately $550,000, of which the Town of Vail currently contributes $55,500. The attached budget budget breaks down the operating income of the Gardens. In addition, approximately 50 volunteers contribute over 2000 hours of service maintaining the Gardens. This amounts to an in kind contribution of $42,720. BFAG has been an integral part of Vail's Ford Park for almost 25 years. During that time the organization has managed to provide its gardens and its programs free of charge to the public. With the recent economic downturn and the increase in costs to maintain the gardens to the highest standards, the Board of Trustees has had to contemplate the idea of charging an admission fee to the Gardens to supplement the annual operating income. While this is not a desired outcome it may 4 9/20/2011 1 -1 -192 become a reality. 13. Organization's mission statement: Betty Ford Alpine Gardens' Mission Statement Conserving plants of the American West, our mission is to inspire a passion for plants in high altitude communities through beautification, conservation, education, and research programs. Betty Ford Alpine Gardens' Vision We are recognized as the foremost authority on high altitude plants in natural and cultivated landscapes in the Rocky Mountain region and similar environments. Betty Ford Alpine Gardens Aims To Be: • The most acclaimed summer attraction in the Colorado high country. • The "go to" resource for sustainable landscaping and gardening information. • Regularly published as a horticultural authority. • Recognized as the best summer volunteer opportunity in Eagle County. • A leader in a coordinated /partnered education program on sustainable living in the Colorado high country. • An organization whose value to the community stimulates financial support. • A recognized leader in mountain plant conservation and research. 5 9/20/2011 1 -1 -193 Betty Ford Alpine Gardens Balance Sheet Most Recently Completed Fiscal Year (Date: September 30, 2010) Assets: Cash $ 62,300 Endowment $ 289,900 Accounts Receivable $ 100 Gift Shop Inventory $ 44,500 Fixed Assets $1,997,600 (Gardens /plant collections, interpretive displays, office equipment, library gift shop in Vail Village) Total Assets: $2,394,400 Liabilities & Equity: Accounts Payable $ 2,300 Payroll Liabilities $ 8,800 Sales Tax Payable $ 1,500 Total Liabilities $ 12,600 Equity $2,381,800 Net Liabilities and Equity $2,394,400 6 9/20/2011 1 -1 -194 Betty Ford Alpine Gardens Statement of Sources and Uses Current Fiscal Year BUDGET (October 2010 — September 2011) Revenues: Annual Membership $ 27,301 Garden Donation Boxes S 11,519 Individual Donations $137,311 Operating Grants $ 23,880 TOV $ 55, 600 Facility Use $ 9,455 Gift shops $309,265 Total Revenue $ 574,331 Expenses: Gardens $ 69,104 Education & Programs $ 52,403 Administration & Staff $162,200 Gift shops $264,921 Total Expenses $ 548,628 7 9/20/2011 1 -1 -195 Betty Ford Alpine Gardens 2011 Board of Trustees Ms. Betty Ford, Honorary Director Rancho Mirage, CA Helen Fritch, President Emerita Vail, CO Executive Board Sustaining Board Deane Hall Allie Coppeak President Greenwood Village, CO Denver, CO Pat Frechette Liz Paxson Beaver Creek, CO and Minneapolis, MN Vice President Vail, CO Seeme Hasan Beaver Creek and Pueblo, CO Bob Fritch Martha "Marty" Head Treasurer Vail, CO Vail, CO Argie Tang Gwen Scalpello New York City, NY and Vail, CO Secretary June Vanourek Vail, CO Cordillera, CO Ann Reilly Bishop Program Board Vail, CO Amy Phillips Amy Phillips Avon, CO Program Board — President Avon, CO Sharon Sweeney Greenwood Village and Vail, CO Jacki Allen- Benson Gypsum, CO Pam Brandmeyer Town of Vail Representative Gwen Scalpello Vail, CO (Also on Executive Board) Vail, CO 8 9/20/2011 1 -1 -196 APPLICATION FOR TOWN OF VAIL FUNDING FOR 2012 1. Organization name: Eagle River Watershed Council, Inc. (ERWC) 2. Contact person: Melissa G. Macdonald, Executive Director 3. Mailing Address: P.O. Box 7688 Avon, CO 81620 4. Telephone: 970-827-5406 5. Email: macdonald @erwc.org 6. Members and Titles of Governing Board of Directors: Kathy Chandler- Henry, President Susan Pollack, Vice President Phil Frank, Treasurer Phil Hancock, Ass't. Treasurer Gary Brooks, Board Member Adam Bybliw, Board Member Bill Carlson, Board Member Pete Denise, Board Member Keith Kepler, Board Member Dr. Joseph LeBeau, Board Member Jessica Mason, Board Member Timm Paxson, Board Member Steve Sarro, Board Member Cliff Thompson, Board Member Dr. Thomas (Tom) Steinberg, Board Chairman Emeritus 7. Amount of contribution requested: $ 77,500.00 Community Pride Highway Clean Up $ 1,000.00 Eagle River Clean Up $ 1,000.00 Sediment source monitoring Gore /Black Gore Creek — TMDL implementation $ 10,000.00 Bio- Monitoring of Gore /Black Gore Creek $ 15,000.00 Collaborative action monitoring (Eagle County, ERW &SD, Towns of Eagle, Gypsum, Minturn, Homestake Partners, Vail Resorts Mgmt. Denver Water, UERWA, CRWCD, USGS, Crave) $ 7,500.00 Public outreach & information - Watershed threats and correction efforts $ 7,500.00 Gore Creek Water Quality Improvement Plan (Urban Run Off Group) $ 20,000.00 ERWC administration $ 15,500.00 8. Fiscal year end: December 31 9. Audit: Annually - 2010 to be completed by McMahan & Associates in May, 2011. The 2009 audit by McMahon & Associates was completed in October 2010. 10. How will the contribution be used? Funds will be used for technical and engineering study and solutions to serious issues affecting Black Gore and Gore Creeks, which ultimately affect the citizens and guests of the Town of Vail. Additionally we will use funds to educate and involve the community in watershed threats and correction efforts. These activities also require extensive staff time dedicated to proactively working with several different stakeholder groups. 9/20/2011 1 -1 -197 One such group is Black Gore Creek Steering Committee (BGSC), comprised of representatives from CDOT, the US Forest Service, Eagle County, Eagle River Water and Sanitation District, CDPHE, River Restoration.org, the Town of Vail, interested citizens and environmental organizations. ERWC convenes this group at least annually to address sediment /pollution issues in Black Gore Creek. CDOT provides annual updates on traction sand laid down and picked up, as well as on maintenance schedules and activities. The USFS provides information, funded by the Town of Vail, on how Black Gore's traction sand load impacts Gore Creek and its macroinvertebrates. River Restoration.org (RR) provides updates on the status of failed and "at risk" culverts. Based upon RR's annual reporting to the BGSC funded by the Town of Vail, in 2011, CDOT will spend $1.2 million to repair the top five priority projects recommended in the Sediment Source Monitoring Reports (mm 186.8 two culverts, 187.1 culvert, 187.75 culvert, and 185.9 fill slope gully). We will continue to leverage the Town's funds by attracting dollars from CDOT and others to reduce sediment loading into Black Gore Creek. Additionally these issues impact the safety of citizens and guests using the Vail Pass bike path as well as 1 -70. Another stakeholder group organized by ERWC is the Eagle River Watershed Monitoring and Assessment Program. This Partnership has 14 members, including the Town of Vail. The program, under the direction of Kirby Wynn, has coordinated the collection of data related to the health of Gore Creek and the Eagle River. In Vail data comes from the USFS, USGS, the Eagle River Water and Sanitation District, River Watch and the Colorado Division of Wildlife. ERWC worked with these entities to organize data collection timing and technique so that results would be mutually informative. The information coming from this program has identified issues with the health of Gore Creek, specifically in the East Vail area, which need further monitoring analysis in order to ascertain the solution(s). We will continue to provide the organization and leadership for collaborative action, keeping the issues in front of the regulatory agencies, the media, and communicating effectively with the key agency partners and elected officials at the local, state and federal level. It has become evident through bio- monitoring and other current studies that significant and growing impacts to water quality in Gore Creek need to be addressed. Our monetary request will promote efforts to monitor, maintain and preserve this Gold Medal fishery and recreational resource of great economic importance to the Town of Vail. 11. How does this request support Item 1 c of the contribution policy? The waters of Black Gore and Gore Creek provide the Town and its guests with premier mountain resort experiences such as gold medal fishing, rafting, kayaking, and passive recreational opportunities (photography, painting, contemplation) - as well as water for snowmaking and residential use. ERWC, through its staff, dedicated Board Members, and nearly 1,000 local volunteers, continues to work to ensure an environmentally sensitive high quality of life for the community of Vail by addressing Black Gore Creek and Gore Creek rehabilitation and protection issues in a positive, collaborative way to prevent further degradation of this vital natural resource, the historic lifeline of the Town of Vail. 12. Current Funders of the Eagle River Watershed Council, Inc. (Partial List) Individuals - contributors from throughout the community and ERWC Board members Foundations - Eagle River Foundation, El Pomar Foundation, National Forest 9/20/2011 1 -1 -198 Foundation, several private family foundations Corporations (selected) - Alpine Bank, FirstBank, East West Partners, Slifer Smith & Frampton Real Estate, Vail Resorts Echo, Crave Real Estate, Vail Resorts Mgmt. Organizations - Arrowhead Alpine Club, Trout Unlimited, Vail Valley Rotary Club Metro Districts - Edwards Metro District, Arrowhead Metro Special Districts - Eagle River Water & Sanitation District, Upper Eagle Regional Water Authority, Homestake Partners, Colorado River Water Conservation District Towns -Town of Avon, Town of Eagle, Town of Gypsum, Town of Minturn, Town of Vail County - Eagle County State - Colorado Department of Public Health & Environment, Colorado Water Conservation Board, Colorado Department of Transportation Federal — US Forest Service, US Environmental Protection Agency 13. Mission: The Eagle River Watershed Council, Inc. advocates for the health and conservation of the Eagle and Upper Colorado River basins through education, research and projects. We provide a forum where everyone can participate and gain a greater understanding of the Eagle River Watershed environment. Said another way, We work to preserve our quality of life by protecting the Eagle and Colorado Rivers in Eagle County." 9/20/2011 1 -1 -199 CDOT 2011 plans for West Vail Pass Improvements $1.2 million Project Area #1 — MP 170.8 Dowd Ditch Re -grade ditch with new 3% longitudinal slope, 3 :1 side slopes, install French drain Project Area #2 — MP 185.9 Ditch & Curb Saw -cut shoulder of I -70 and bike path, excavate out existing ditch, repave ditch, install 4" Asphalt curb with two 3 ft openings, install rip -rap fans, remove sand near the bike path. Project Area #3 — MP 186.8 and MP 186.82 Pipes Clean out west pipe (186.8) and line it with CIPP, install manhole near bike path, remove pipe below manhole and plug pipe at bottom, fill in gulch. Install new pipe horizontally from manhole to the east pipe (slightly more than 90 degrees (approx. 100 degrees but verify with Stuart). At east pipe, install manhole below I -70 shoulder for west pipe to connect to. Install new pipe down slope to pond. Remove sand located near the bike path in both pipe locations. Install energy dissipater by pond. Project Area #4 — MP 187.1 Pipe and Contributing Pipe Clean out I -70 pipe and install CIPP. Install inlet at north edge of bike path. Remove and replace contributing pipe that runs parallel to bike path and connect it to the inlet. Remove and replace I -70 pipe between the new inlet and existing end downstream. Fill in gully and install energy dissipater. Remove traction sand located near the bike path. Project Area #5 — MP 187.75 Pipe Clean out I -70 pipe and install CIPP. Install manhole approximately 16' south of the I -70 edge of pavement. Remove pipe downstream of manhole. Install approximately 75 lineal feet of new pipe. Install channel between outlet of new pipe end and existing toe of slope and install 6" riprap in channel. NOT FUNDED YET Project Area #6 — MP 188.0 and MP 188.05 Pipes under bike path (Not in Contract) Remove separated section of pipe at MP 188.0. Remove and replace pipe at MP 188.05. Project Area #7 — MP 188.2 Pipe under bike path (Not in Contract) Remove and replace pipe. Install rip -rap at outlet. 9/20/2011 1 -1 -200 11:26 AM Eagle River Watershed Council, Inc. 01/14111 Balance Sheet Accrual Basis As of December 31, 2010 Dec 31, 10 ASSETS Current Assets Checking/Savings First Bank Checking 94.219.63 Money Fund Account X5155 18,573.68 Money Fund Account (Restricted) 62,544.09 Total Checking /Savings 175,337.40 Accounts Receivable Accounts Receivable 30,791.87 Total Accounts Receivable 30,791.87 Other Current Assets Edward Jones - Cash Investment 3,273.35 Total Other Current Assets 3,273.35 Total Current Assets 209,402.62 Other Assets Due (to) from ERWSD 29,754.91 Total Other Assets 29,754.91 TOTAL ASSETS 239,157.53 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Payroll Liabilities 3,491.48 Total Other Current Liabilities 3,491.48 Total Current Liabilities 3,491.48 Total Liabilities 3,491.48 Equity Retained Earnings 37,723.69 Restricted Retained Earnings 267,858.00 Net Income - 69,915.64 Total Equity 235,666.05 TOTAL LIABILITIES & EQUITY 239,157.53 Page 1 9/20/2011 1 -1 -201 11:24 AM Eagle River Watershed Council, Inc. 01114111 Profit & Loss Accrual Basis January through December 2010 Jan - Dec 10 Ordinary Income /Expense Income PRIVATE DONATIONS Assoc. & Organizations 8,200.00 Corporate and Business 17,173.02 Directors' Fund 3,847.17 Individual 2,943.61 Private Foundation 20,100.00 Total PRIVATE DONATIONS 52,263.80 EVENT DONATIONS Special Events Other 37.00 Special Events - Other 8,197.00 Total Special Events 8,234.00 Total EVENT DONATIONS 8,234.00 PUBLIC DONATIONS Eagle County 89,996.45 ERW&SD 25,000.00 UERWA 25,000.00 Town of Vail 58,798.39 Other Municipalities 7,500.00 Metro Districts 15,000.00 WECMRD 26,504.48 Total PUBLIC DONATIONS 247,799.32 OTHER GRANTS NFF 3,000.00 CWCBICWA 35,519.06 NRDF 0.00 CDOT 10,000.00 CDPHE 336,895.51 OTHER GRANTS - Other 46,200,00 Total OTHER GRANTS 431,614.57 Interest Income 884.65 Total Income 740,796.34 Expense 3600 - Consultants 3620 - Water Quality Consultant 59,700.00 3610 Policy /Planning Consultant 49,969.14 3600 - Consultants - Other 29,869.48 Total 3600 - Consultants 139,538.62 2000 Salaries 2001 Executive Director 70,709.28 2002 Administrative Coordinator 3,300.00 Total 2000 Salaries 74,009.28 2050 Payroll Taxes and Benefits Prior year adjustments 1,844.57 Retirement 2,322.01 Social Security /Medicare 5,840.01 Health Insurance 2,390. Staff Benefits - HSA 968.73 Wellness Benefit 550.00 Total 2050 Payroll Taxes and Benefits 13,915.60 Page 1 9/20/2011 1 -1 -202 11:24 AM Eagle River Watershed Council, Inc. 01114/11 Profit & Loss Accrual Basis January through December 2010 Jan - Dec 10 3000 QuickBook Payroll Expenses 894.17 3025 Fees /Dues /Subscriptions 169.00 3050 Office Rent 11,499.96 3075 Telephone 2,600.82 3100 Office Supplies 1,212.51 3125 Bank Charges 36.22 3150 Copier /Printing 3,532.66 3175 Postage 331.04 3200 Miscellaneous 36.54 3225 Information Technology 3,171,21 3250 Accounting 4,336.65 3275 Auditing 6,000.00 3325 Tech /Engineering 8,546.00 3250 Professional Development 914.00 3275 Mileage & Travel 5,610.68 3300 Insurance 2,487.00 3325 Meeting /Food /Beverage 1,794.54 3375 General Project Expenses 3381 - VISTA 3,659.39 NFF Piney 10,853.04 Red Dirt 2,998.46 Total NFF 13,851.50 Annual Mailing 546.86 3375 General Project Expenses - Other 16,261.14 Total 3375 General Project Expenses 34,318.89 3400 ERP Expenses 477,517.64 3425 Marketing & Communication 1,098.41 3500 Event Expenses 17,215.54 Total Expense 810,786.98 Net Ordinary Income - 69,990.64 Other Income /Expense Other Income Miscellaneous Income 75.00 Total Other Income 75.00 Net Other Income 75.00 Net Income - 69,915.64 Page 2 9/20/2011 1 -1 -203 o- a Ordinary Income /Expense INCOME PRIVATE DONATIONS Assoc. & Organizations $ 5,500 Corporate and Business $ 30,000 I Directors' Fund $ 4,000 Individual $ 2,500 Private Foundations $ 50,000 Total PRIVATE DONATIONS $ 92,000 EVENT DONATIONS Special Events $ 25,000 Total Special Events „ Total EVENT DONATIONS $ 25,000 PUBLIC DONATIONS ME■ Eagle County $ 85,000 ■E■ ERW &SD $ 27,000 I11 UERWA $ 25,000 Town of Vail $ 50,000 Other Municipalities $ 3,000 Metro Districts $ 15,000 WECMRD $ 25,000 Total PUBLIC DONATIONS $ 230,000 OTHER GRANTS NFF $ 53,000 CWCBICWA $ 32,320 NRDF $ 29,755 CDOT $ 10,000 CDPHE $ 233,105 OTHER GRANTS - Water Quality Program $ 150,000 Total OTHER GRANTS $ 508,180 Interest Income $ 750 ,Total Income $ 855,930 3295 - Mileage $ 3,400 3600 - Consultants 3620 - Water Quality Consultant $ 142,500 3610 Policy /Planning Consultant $ 48,000 3600 - EventlFinancial /Admin Consultant $ 48,000 Total 3600 - Consultants $ 238,500 2000 Salaries 2001 Executive Director $ 77,440 Total 2000 Salaries $ 77,440 2050 Payroll Taxes and Benefits 9/20/2011 1 -1 -204 Retirement $ 2,000 Social Security /Medicare $ 6,000 Health Insurance $ 4,200 Staff Benefits - HSA $ 1,500 Wellness Benefit $ 600 Total 2050 Payroll Taxes and Benefits $ 14,300 General Administrative Expenses 3000 QuickBook Payroll Expenses $ 850 3025 Fees /Dues /Subscriptions $ 300 3050 Office Rent $ 13,800 3075 Telephone $ 2,500 3100 Office Supplies $ 1,250 3125 Bank Charges $ 100 3150 Copier /Printing $ 3,200 3175 Postage $ 600 3200 Miscellaneous $ 100 3225 Information Technology $ 1,500 3250 Accounting $ 2,500 3275 Auditing $ 5,000 4003 Administrative Services $ - i 3325 Tech /Engineering $ 1,000 3250 Professional Development $ 750 3275 Mileage & Travel $ 3,500 3300 Insurance $ 2,450 3325 Meeting /Food /Beverage $ 1,500 3350 Entertainment $ - Total General Administrative Expense $ 40,900 3375 General Project Expenses 3381 - VISTA $ 3,500 National Forest Fdn.IUSFS $ 45,000 Annual Mailing $ 1,000 3375 General Project Expenses - Other $ 40,000 Total 3375 General Project Expenses $ 89,500 3400 ERP Expenses $ 337,000 3425 Marketing & Communication $ 2,000 3450 Paid Advertising $ 100 3475 Donor Recognition $ 500 3500 Event Expenses $ 27,500 Total Expense $ 831,140 Net Ordinary Income $ 24,790 1 TOTAL NET INCOME $ 24,790 9/20/2011 1 -1 -205 APPLICATION FOR TOWN OF VAIL FUNDING Eagle Valley Alliance for Sustainability 2012 Request 1. Name of organization: Eagle Valley Alliance for Sustainability 2. Contact person: Jen Schenk, Executive Director 3. Mailing address: PO Box 4923, Vail, CO 81658 4. Telephone: 970.827.9999 5. E - mail address : jen @eaglevalleyalliance.org 6. Members and Titles of your governing board: Megan Gilman, President — Active Energies Principal Matt Teeters, Treasurer — Alpine Bank Vice President Craig Tate, Secretary— Holy Cross Energy Commercial Programs Manager Kristen Bertuglia —Town of Vail Sustainability Coordinator Chris Romer — Vail Valley Partnership Director Jim Guida — Guida Construction Cassie Pence — Organic Housekeepers Rebecca Hollister — Roundhouse Design 7. Amount of contribution requested: $10,000 8. Organization fiscal year -end: December 31 9. Are your books audited? No, but we plan to have McMahon and Associates do a 2011 financial review in 2012. 10. How will the contribution be used? The contribution will be used to promote environmental programs that directly benefit the Town of Vail, including Vail's residents and businesses. Specific programs include the West Vail Community Gardens, recycling education and outreach, an annual e -waste event and events /programs to assist businesses with saving energy. • West Vail Community Gardens — The Alliance is serving as the fiscal agent for the project, which allows donors to make tax - deductible donations by utilizing our nonprofit status. We also operate a plot, and serve on both the education and building committees. We will continue our leadership role, ultimately resulting in increased resident and youth education on gardening, local food and composting. • Recycling Education and Outreach — The Alliance continues to provide recycling education and outreach in Vail through our website, social media and educational events. We also respond to phone calls and emails from Vail residents and guests with recycling/ waste reduction questions. • Annual E - waste Event — In partnership with the Town of Vail, the Alliance hosts an e -waste event in Vail each year to collect used computers and electronics. The Alliance also hosts another e -waste event in Edwards or Eagle for community residents. • Energy Events and Programs — The Alliance hosted a Business Energy Efficiency Forum in Vail in June that featured the Town of Vail's $3.2M energy efficiency project, along with other Vail business energy- saving initiatives. In addition, we are helping 25 Eagle Valley businesses, including several in Vail, save energy through our Energy Smart Business Program. 9/20/2011 1 -1 -206 11. How does your request support item 1C of the contribution policy? The proposal from the Eagle Valley Alliance aligns with the Town's contribution policies because we are providing significant services directly to Vail residents, guests and businesses. Further, our programs are aimed at protecting the environment, which supports the Town's mission statement to provide citizens and guests with environmentally - sensitive services. 12. Who currently funds your organization (other governments, private donations, user fees, etc.)? Eagle County government and Holy Cross Energy are our largest annual funders. For 2010 -2011, we also received grant funding from the USDA and the Governor's Energy Office. However, much of this grant funding is stimulus -based and will be diminished starting in 2012. We also receive individual and business donations through our membership program. 13. Organization's mission statement: The Eagle Valley Alliance for Sustainability fosters alignment of community and environment through leadership, education, advocacy and service. 9/20/201 k 1 -1 -207 11:00 AM Eagle Valley Alliance for Sustainability 06/29/11 Balance Sheet Cash Basis As of December 31, 2010 Dec 31, 10 ASSETS Current Assets Checking /Savings 1030 • Alpine Bank Checking 2,171.04 1040 • Alpine Money Fund 14,203.92 Total Checking /Savings 16,374.96 Other Current Assets 1425 • Security Deposit 466.67 Total Other Current Assets 466.67 Total Current Assets 16,841.63 Fixed Assets 1501 • Building Improvements 8,169.00 1510 • Computer 1,735.00 1540 • RECON Trailer 2,975.00 1550 • Accumulated Depreciation - 5,198.00 17100 • Accum Depr - Furn and Equip - 2,950.00 Total Fixed Assets 4,731.00 TOTAL ASSETS 21,572.63 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • Accounts Payable - 167.27 Total Accounts Payable - 167.27 Other Current Liabilities 2100 • Payroll Liabilities 2110 • Federal Withold Payable 664.00 2120 • Medicare Payable 391.88 2130 • Social Security Payable 1,031.83 2140 • State Withholding Payable 960.00 2150 • SUTA 193.47 Total 2100 • Payroll Liabilities 3,241.18 2201 • *Sales Tax Payable 4.21 2300 • Cash Reserve Account 500.00 Total Other Current Liabilities 3,745.39 Total Current Liabilities 3,578.12 Total Liabilities 3,578.12 Equity 3000 • Opening Bal Equity 20,987.28 3010 • Retained Earnings - 6,138.21 Net Income 3,145.44 Total Equity 17,994.51 TOTAL LIABILITIES & EQUITY 21,572.63 9/20/201 b 1 -1 -208 Eagle Valley Alliance for Sustainability 2011 Budget Total INCOME Unrestricted Income Unrestricted Grants (Holy Cross Energy, Eagle County) and Donations $86,345 Events /Projects Income $22,146 Total Unrestricted Income $108,490 Restricted Grants Income USDA Waste Diversion Grant - create 10 -year community plan $55,220 Main Street Energy Initiative (MSEI) - 25 businesses in energy- savings program $37,399 Energy Smart - support homeowner energy savings program $9,558 Energy Star for New Homes $5,875 Above Building Code (ABC) - enhance green building codes across valley $11,332 Total Restricted Income $119,384 TOTAL INCOME $227,874 EXPENSE Unrestricted Expense Admin $19,239 Events /Projects Expense $15,787 Insurance $4,235 Marketing $6,197 Consultant and Contract Labor $1,975 Personnel (unrestricted income portion only) $67,014 Total Unrestricted Expense $114,447 Restricted Grants Expense USDA Expense $46,996 Main Street Efficiency (MSEI) Expense $32,374 Energy Smart Expense $7,754 Energy Star Expense $4,183 Above Building Code Expense $14,910 Total Restricted Grant Expense $106,217 TOTAL EXPENSE $220,664 NET INCOME (Revenue minus Expense) $7,210 9/20/201 h 1 -1 -209 JOWWM OF . 1� �l VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 20, 2011 ITEM /TOPIC: Five -year capital strategic plan. PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Provide feedback regarding the five year capital plan. BACKGROUND: See attached memo. STAFF RECOMMENDATION: Provide feedback regarding the five year strategic capital plan in preparation for the 2012 Budget ordinance, with first reading scheduled for October 4th. ATTACHMENTS: 5 year capital 9/20/2011 TOWN OF VAIL Memorandum TO: Vail Town Council FROM: Finance Department DATE: September 15, 2011 SUBJECT: Five -year capital budget SUMMARY Discussion of five -year outlook for the Capital Projects Fund, the Real Estate Transfer Tax Fund and the Vail Reinvestment Authority Fund. II. DISCUSSION During the April 19 Council meeting, a 5 -year outlook for the Capital Projects Fund, Real Estate Transfer Tax (RETT) Fund and the Vail Reinvestment Authority (VRA) was reviewed. We have updated that capital plan to include some new projects that have been discussed in recent Council meetings, and some previously unfunded projects. The proposed capital plan presents a balanced budget for the next five years and is based on Council's goals and objectives, including Guest Service Enhancements, CDOT Parking improvements and preparation for the 2015 World Alpine Ski Championships. The purpose of this 5 -year look is to provide a strategic plan beyond 2012 which includes a number of projects that will be presented individually to Town Council for consideration. Specifically, staff is requesting feedback from Council on the following: • Is there support for the projects currently included in the 5 -year strategic plan? • Regarding unfunded projects, are there projects that should be included in the 5 -year plan? Do you want to change the priority of any projects, or assign a priority to the "newly- identified" projects? The 2012 Capital and RETT budgets will be reviewed along with the Town Managers Budget, with ordinance readings scheduled for October 4th and October 18th. The Vail Reinvestment Authority budget resolution will be presented on October 18 as well. During the August 2 nd Council meeting, staff was asked to provide an analysis of operating expenditures paid for by the RETT Fund. We are currently working on this and will include the presentation at a future meeting. At this time, the five -year plans are presented in a manner consistent with prior years. Attached documentation for your consideration: • 5 -Year Detail of the Capital and RETT Funds • 5 -Year Detail of the VRA capital budget • Projects not currently included in the capital budgets, with potential funding sources identified ( "Unfunded List ") 9/20/2011 2 -1 -1 • Supporting documentation for capital items made up of many smaller projects (such as Facilities Capital Maintenance). See the reference code at the left of the capital project name on the 5 -year worksheets, for example C -1 or R -1. Capital Protects Fund Annual revenue for this fund is projected at an average of $8.2 million per year, not including federal grants, assuming the same split of sales tax revenue with 61% going to the General Fund and 39% to the Capital Projects Fund. Annual capital maintenance costs average $3.7 million per year. This leaves approximately $4.5 million of cash funding available each year for larger projects such as neighborhood road reconstruction, parking improvements, variable message signs, etc. In March of 2010, Council determined that the $21.0 million in General Fund reserves was sufficient to cover unforeseen capital items as well as a General Fund shortfall. The five -year strategic capital plan presented today results in an ending fund balance of $4.6 million in 2016. Plan revisions /additions: • Parking improvements required by CDOT span three years, with LionsHead in 2012 ($630K, with $480K paid for by the VRA), area in front of Vail Cascade in 2013 ($218K) and Safeway and Vail Village in 2014 ($534K). Parking west of the West Vail round about (near the W. Vail Fire Station) was not included at this time (although guardrails are proposed for 2012 included above) pending a discussion with CDOT regarding a potential take -over of that section of the frontage road. It has been included on the unfunded list. • Vail Village Information Booth renovation is proposed for 2012 ($1.1 million) plus a turn lane at that location ($250K). The remodel will provide new public restrooms and a consistent look and messaging with what is planned for the new Welcome Center in LionsHead. • The LionsHead Welcome Center budget has been increased to accommodate guest and information services as approved by Council on September 6th • Guest Service Enhancements / Wayfinding project has been planned over a three year period (2012 — 2014) at a cost of $3.2 million. The enhancements include town -wide pedestrian signage, parking structure signage, banners at the Vail Village and LionsHead portals, etc. • The plan includes a remodel of the East Vail and Main Vail Fire Stations. Staff is proposing to remodel the Main Vail station in 2013 ($1.75M) which would include town office space, public restrooms and a new roof (the roof was previously included in the 2012 budget at $250K). The East Vail station was previously on the unfunded list (priority II) and has been moved to the 2016 plan. • The Police department has requested the replacement of equipment such as the state - mandated update of 13 -year old breathalyzer equipment ($10K), replacement of 21 -year old police rifles ($21,250) and in 2013 the replacement of in -car mobile vision cameras ($41 K). • The Fire department has requested a thermal image camera for the new fire truck ($12K). They are also requesting $20,000 of equipment for the ladder truck. Currently when the ladder truck is needed on a call, the fire fighters first have to transfer equipment from the fire engine to the ladder truck. This negatively impacts response time. The preference would be to have the same equipment available on every truck. • Business Systems Replacement includes both the Community Development Permits Plus system ($225K in 2011) and the town's 15 -year old financial accounting system ($350K split between 2012/13). Both projects will also be reviewed by the IT Steering Committee. Town of Vail Page 2 9/20/2011 2 -1 -2 • In 2013, the replacement of the parking entry system at the parking structures has been requested ($600,000). The current system at LionsHead was scheduled to be replaced in 2006, but was put on hold when the town began entertaining concepts for redevelopment. The Vail Village parking structure system was replaced in 2007, and while it will only be 7 years old, it has had many technical problems and cannot meet the town's growing needs for interactive parking information and financial reporting. • Library remodel is proposed at a cost of $1.7 million, with planning in 2011 and construction in 2012. Phase 11 of this project was previously on the unfunded list (priority I) but recent flood damage prompted staff to plan for both phases at the same time. • Pending redevelopment of Timber Ridge, both road improvements ($1.3 million) and rockfall mitigation ($100K) are proposed for 2013. • A new entry for the LionsHead parking structure is proposed for 2013 at an estimated cost of $1.2 million. A corresponding project to be done at the same time is an improvement of the frontage road from the LH parking structure to the Municipal building for $3.0 million. • Another guest enhancement proposed is the renovation of the Sundial Plaza fountain and surround ($850,000). This project includes significant repairs to fountain, stairways and improvements /expansion of the adjoining park. A new park for LionsHead was previously listed as a Priority 11 item on the unfunded list at $800,000, but with a location yet to be determined, this project could be done in its place. This can be funded by the VRA. • With the new transit and welcome center planned for guest information, demolition of the old LionsHead Information Booth has been proposed in 2012 at a cost of $150,000. This cost also includes capping the basement of that building and stairway, which may be rented to a communications company to house wireless service equipment. • Projects proposed for 2016 include improvements to Dobson Plaza ($1,075,000) and the pathway from Dobson to the East LionsHead Circle ($890,000). The plaza area would be redeveloped to improve the flow of both buses and people traffic (concerts, events, etc). The walkway from Dobson to LionsHead would be a completion of the streetscape for that area. The following projects were updated with increases to cost: • Facilities Capital Maintenance increased to include annual repairs to the snowmelt boiler system ($75,000 per year). • Software Licensing was adjusted for price increases from vendors ($6,360 annual increase). • Neighborhood Road reconstruction was increased by $425,000 in 2013 for a project coinciding with water and sewer work to be done by the Eagle River Water and Sanitation District on Rockledge Road. 2013 also includes $200K for design /planning of East Vail roadwork now moved out to 2014 -2016. • Neighborhood Bridge reconstruction costs for the Nugget Lane and Bridge Road bridges increased by $350,000 and are now spread across two years (2013 and 2014) so that design work can begin in 2013. Originally the full cost was budgeted in 2014 and is partially offset with approximately $1.0 million in grant dollars. The cost increase is due to better estimates from the engineers who are currently designing the Matterhorn Bridge replacement (budgeted in 2011). • Variable Message Signs for 2013 was increased by $70,000 to enable the replacement of both ramp signs at the Main Vail exit. Reductions to cost are estimated from energy savings from implementation of various energy enhancements, such as the change -out of lighting in the parking structures. The savings will be Town of Vail Page 3 9/20/2011 2 -1 -3 realized in the Parking Structures Capital Maintenance ($250,000 over 5 years) and in Facilities Capital Maintenance ($50,000 through 2013). Facilities also deferred $105,000 for a new heating and ventilation system at the Public Works Administration building. RETT Fund Annual revenue for this fund is projected at an average of $4.0 million per year. Annual capital maintenance costs average $2.6 million per year. This leaves approximately $1.4 million per year of cash funding available for larger projects without the utilization of fund balance. The RETT fund balance is projected to be $2.1 million by the end of 2016. Plan revisions /additions: • Repairs to culverts and drainage infrastructure are proposed for 2012 at a cost of $1,050,000. This will not only fix what was damaged during the last two flood incidents, but will help manage future floods. • To coincide with the town's efforts to eliminate encroachment of the streambank and stream tracts, the five year plan includes $200,000 in 2012 for planning and $1.5 million in 2013 for re- vegetation and erosion repairs based on that plan. • Bike lanes from Vail Cascade to the Vail Resorts "shop" are proposed for 2015 at an estimated cost of $450,000. Other bike lanes are proposed for 2016: N. Frontage Rd from Red Sandstone school to Buffehr Creek ($2.1 million) and S. Frontage Rd from the Vail Cascade to the West Vail round -about ($1.6 million). • A permanent skate park is proposed for 2016 pending an appropriate site. Estimated cost is $1.0 million. Without this project, the temporary skate park will need to be replaced at an estimated cost of $260,000. The following projects were updated with increases to cost: • The Forest Health crew was reduced to 4 members during 2011. After reviewing the impact to the program, staff is requesting a return back to the 6 member crew. This increase would help mitigate some major hazard areas above Buffehr Creek, West Haven area and East Vail. Prior to 2011, the annual budget of this program was $265,000. The requested increase of $50,000 would bring the annual budget to $195,000. • Park /Playground Capital Maintenance was adjusted by only $9,700 over the five -year period to account for small changes to park and playground improvements. Cost reductions include $30,000 of savings over five years in annual park and landscape maintenance and $22,000 of savings in recreation path maintenance during 2012. Capital maintenance and replacement of assets managed by the Vail Recreation District (VRD) were updated during the annual capital meeting with VRD based on the terms of their lease. The change to the capital investment in these assets between 2012 and 2016 resulted in a $161,000 increase in expenditures for that time period to adjust for pricing estimations. There were no other changes to the capital maintenance plan. Dollars budgeted for the Golf Clubhouse and the Recreation Enhancement Account include the $1.5 million pledged from the town to be used toward a redevelopment of the clubhouse pending the passage of the Conference Center Fund ballot question. For more details on individual projects, please refer to page R -4 and R -5. Town of Vail Page 4 9/20/2011 2 -1 -4 Vail Reinvestment Authority (VRA) Several projects are proposed over the next five years, as reflected in the Capital Projects Fund. The VRA will reimburse that fund those projects, totaling just over $16.0 million over that time period. The VRA fund balance is projected to be $697,000 by the end of 2016. "Unfunded" Project List This represents projects not currently included in the capital budgets, but with potential funding sources identified. The list has been updated for the removal of projects that are proposed for funding, and the addition of "newly- identified" projects including items related to recent Council discussions such as road redevelopment, a redevelopment of the Municipal site and funding the shortfall for projects should the Conference Center Fund ballot question pass, among others. Please provide staff with feedback regarding prioritization or changes to any projects. As they are approved and funded /financed, projects will be transferred to the appropriate capital budget(s). II. NEXT STEPS Staff will use Council's input in developing the Town Manager's budget (includes General, Capital, RETT and other funds), which will come before Council for first reading on October 4th. The VRA budget resolution will be presented on October 18th. Town of Vail Page 5 9/20/2011 2 -1 -5 TOWN OF VAIL 2012 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost Revisions / newly added project Reduced cost Forecast 2011 2012 2013 2014 2015 2016 Project Information Revenue Total Sales Tax Revenue: $ 17,800,000 $ 17,800,000 $ 18,156,000 $ 18,520,000 $ 18,890,000 $ 19,268,000 2012 961 with 2011 amended; 2% per year thereafter Sales Tax Split between General Fund 61/39 67/39 61/39 61/39 61/39 61/39 & Capital Fund Sales Tax - Capital Projects Fund $ 6,941,000 $ 6,941,000 $ 7,081,000 $ 7,223,000 $ 7,367,000 $ 7,514,000 Use Tax 500,000 515,000 530,400 546,000 562,400 579,000 No major projects assumed; 3% annual increase after 2011 Federal Grant Revenue 828,000 - - 1,024,800 _ _ 2011: $1.4M remain for Transit center;$828K for bridge reconstruction, 2014: 2 neighborhood bridges at Nugget Lane and Bridge Rd Other State Revenue 10,000 - - - - - Lease Revenue 184,500 188,160 192,660 192,660 192,660 192,660 Per Vail Commons commercial and residential leases Employee Housing Fee -In -Lieu 250,000 - - - - 2011 based on current collections Project Reimbursement 850,000 - - - - - $577K Wenk case settlement for capital repairs; $203K Holy Cross Community Enhancement Funds, $55K reimb from Vail homeowners and $15K from Vail Rec Distrcit for underground utility projects Earnings on Investments and Other - 67,500 83,350 71,300 69,300 85,000 2011 .5 %; thereafter 1 Total Revenue 9,563,500 7,711,660 7,887,410 9,057,760 8,191,360 8,370,660 Expenditures Maintain Town Assets Bus Shelters 27,900 30,000 30.000 30.000 30.000 30.000 Annual maintenance; New shelter at Simba Run 2011 - 2016 various repairs including deck topping replacement, expansion joint repairs, ventilation, • C -1 Parking Structures 504,000 810,000 870.000 865,000 960,000 HVAC, plumbing and other structural repairs; Starting in 2010 there is an offset from VRA (see transfer near bottom of sheet); Starting in 2012 there are estimated energy savings of $50K per year new lighting, etc. 2011 $130K for energy audit work, $20K final bill on PW garage doors, $25K for contribution to Vail Facilities Capital Maintenance 625,000 965,000 650,000 700,000 885,000 450.000 Village Inn loading and delivery improvements; 2012: $170K repairs to PW Shops, $160K repairs to PW Admin and $90K repairs to Municipal building, $75K Main Vail Fire Stn electrical and other repairs; $75K snowmelt boiler system repairs; Some energy savings $25K per year for 2012 and 2013 Library Root Replacement 102,840 - - _ _ _ Added 5/4/10 due to deteriorating condition and inability to continue to fix; transferred $400K from 2014 facilities capital Main Vail Station Roof Replacement - - - - - - Station remodel included in 2013 and includes roof (Roof was budgeted at $250K) Need to gut plumbing; electrical wiring; roofing. etc.:, asbestos and mold remediation; 4 units were Creekside Housing Improvements 160000 385,000 - - - completed in 2010; plan to do 4 more in 2011; in 2012, complete remaining 4 units and replace - exterior siding, stairs and decks Donovan Park Pavilion - 50,000 - 670,000 50,000 2012: $50K furniture replacement; 2014; $400K to change ventilation & improve noise and $270K to replace heating /air system; 2016 $50K furniture replacement Vail Village Inn Condo Roof (TOV Portion) 17,000 - - - - - Capital assessment from owners' association for space owned by town Street Light Improvements 67,500 50,000 50,000 50,000 50,000 50,000 New street lights and to refurbish residential lighting On -going maintenance to roads and bridges including asphalt overlays, patching and repairs:. 2012 - C -3 Capital Street Maintenance 1,153,500 1.000,078 1,190,182 911,441 1,214,500 1,565,000 2014 were previously updated for recent bid prices (savings of $925K); Assumes that we do not see a dramatic increase from current prices and that reconstruction of neighborhood roads and bridges occurs (without reconstruction, maintenance costs will increase) Relating to flood repairs: Reconstruct a portion of Rockledge drainage improvements, Big Horn Creek Flood Incident repairs 468,048 - - - - - culvert repair /replacement at Columbine and Spruce Way, Booth Creek improvements to mitigate future flooding of culverts, tennis courts and playgrounds. Fire Truck Replacement - 590,000 - 620,900 _ _ 2012 replace pumper truck from 1994; 2014 replace pumper truck from 1999 (15 -year replacement schedule) Council Chambers Audio Visual 30,000 - Council mixer board and cameras(4) for recording meetings; Sharing cost with Avon 50/50 for equipment: Plans to install September $12K per year for replacement of cameras and recorders (49 cameras and 3 recorders around town Town -wide camera system 11,996 12,000 12,000 12,000 15,000 15,000 so tar; will be adding for Transit and Welcome Centers); Recorders cost $7 -8K each; cameras range from $800 - $3800 each Document Imaging 130,636 30,000 30,000 30.000 30,000 30,000 Annual maintenance, licensing and contract position thru 2011; later years annual software licensing and replacement schedule for scanners and servers Software Licensing 33,640 40,000 40,000 40,000 40,000 40,000 Upgrade Microsoft products on all equipment; renew licenses in future; Costs have increased from vendors Hardware Purchases 65,000 1 48,000 1 9/2041'9E1 50,000 I 50,000 I 50,000 (Scheduled rotation of PCs, printers and servers 2 -1 -6 -6- TOWN OF VAIL 2012 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost Revisions / newly added project Reduced cost Forecast 2011 2012 2013 2014 2015 2016 Project Information Data Center (Computer Rooms) 15,000 15,000 15,000 15,000 15,000 15,000 Based on annual replacement schedule of security and power systems for 3 computer rooms Website and e- commerce 39,000 29,000 31,000 12,000 12,000 12,000 Internet security & application interfaces; website redevelopment (2011 -2013) Comm Dev ArcGIS System 16,000 - - - - - Web access to town GIS information (similar to County's website GIS product) Fiber Optics in Buildings 17,000 23,000 18,000 21,000 15,000 15,000 Cabling / Network Infrastructure; to repair, maintain & upgrade Network upgrades 21,000 35,000 60,000 40,000 30,000 30,000 Computer network systems - replacement cycle every 3 -5 years; 2013 replacement of switches and routers Phone System Infrastructure - 35,000 - - - Replace infrastructure for 15 -year old phone system; Full cost to replace the phone system currently on unfunded list until Municipal site redevelopment decision Business Systems Replacement 225,000 175,000 175,000 - - 2011 replacement of Permit Plus software; 2012/13 Replace 15 -year old financial system; Both projects will be reviewed by an internal IT steering committee Annual capital maintenance of "County -wide "Computer Aided Dispatch /Records Mgmt System" ; Public Safety System 57,000 59.000 61,000 50,000 50,000 50,000 includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of Intergraph software maintenance Radio Tower (R56) 30,000 - - - - - Town's portion of wireless communication equipment upgrade Virtual Briefing System 10,000 - - - - - Police Virtual Briefing equipment (grant funded) Intergraph upgrade (Public Safety) 80,000 - - - TOV portion of upgrade to computer -aided dispatch system Police in -car cameras; replacement - 41,040: - Upgrade mobile vision cameras in cars purchased 6 years ago Police Breathalizer replacement 10,000 - State mandated replacement of 13 -yr old equipment; may eventually be offset with grant revenue Police Rifle Replacement 21,250 - Replacement of 21 -year old rifles (17 units) Live Scan Interface 14,250 - - - - Funded by grant above: Links our Live Scan software to other agencies Total Maintenance 3,921,310 4,242,328 3,361,182 4,122,341 3,301,500 3,362,000 Enhancement of Town Assets COOT Required parking 630,000 218,000 534,000 2012: LionsHead (VRA funded) and guardrail in West Vail on N. Ftg ffid; 2013: Cascade; 2014: Safeway and Vail Village Vail Village Info Booth 1,100,000 Remodel, including addition of restrooms and some guest enhancement Vail Village Info Booth Turn lane 250,000 Pull off lane in front of Vail Village info booth Guest Services Enhancements /Wayfindieg 1,100,000 1,100;000 1,000,000 Guest information improvements town -wide, including pedestrian signage, parking structures, banners at VV and LH, etc. East Vail Fire Station 775,000 Renovation of station Main Vail Fire Station " - ada0 Incl. public restrooms. TOV office space and roof (roof was already budgeted at $250K) Main Vail Roundabout pavement apron - 130,000 - _ _ _ $130K concrete apron to protect the grass from cars/trucks on the edge of the roundabout (Moved from RETT) Energy Enhancements 3,122.715 - - - - - Implementation of energy audit enhancements (incl. reimb from VRA. RETT. and GF) New Fire Truck 253.917 - - - - - New fire truck for additional station Fire Equipment - 32,000 - „ - , - $12K Thermal image camera for new truck; $20K set of equipment for ladder truck ■ Village Streetscape 172,429 - 500,000 - _ _ 2011: Newspaper boxes (approx. $76K) and signage of $21.000 with remainder for Guest Service Enhancement project; 2013: $500K for East Meadow Drive repairs Overhaul residential streets:2011 Vail Valley Drive reconstruction and 2012 -2015 East Vail roads; C -4 Neighborhood Road Reconstruction 2,038,701 - 625,000 4.125,000 4,300,000 4,250,000 Increase of $425K in 2013 for shared project with ERW SD on Rockledge Rd 2013 also includes $200K for planning / design of roadwork in 2014 -2016 Matterhorn Bridge reconstruction moved to 2011 due to CDOT fiscal year and requirements; Partial C -5 Neighborhood Bridge Reconstruction 1,195,882 - 600,000 1,700,000 - - funding from federal grant: Nugget Lane and Bridge Rd bridges design in 2013 and construction in 2014 to coincide with federal grants Replace parking system in both structures (LH parking structure system had been scheduled for - replacement in 2006); Better financial reporting and potential to interface with variable message signs and other parking systems across town Radio Equipment replacement (pub. works, - 48,000 693,000 - - Replacement of 2008 radios for PW, Fire, PD pub. safety) - Hybrid Bus Battery Replacement 55,000 - 385,000 - - Scheduled replacement: 1 in 2012; 7 in 2014; Estimated life of 6 years Replace Buses 3,486,614 - - - - - 2011: 6 regular buses and 2 Hybrid buses Timber Ridge Legal /Zoning 50,000 - - - - - Consultants, legal, etc. related to potential redevlopment project Manor Vail Street Plan 83,800 - Expenditure related to impact fee paid by Manor Vail development; Keep funds in bugdet due to developer agreement Total Enhancements 10,404,058 3,345,000 5,393,000 8,437,000 4,300,000 5,025,000 New Assets LionsHead Transit Center (VRA) 1,389,091 - _ _ _ Continuation of the project; $5.0 million from Federal grant; remainder funded by Vail Reinvestment 9/70/201 Authority (see Transfers below) 2- 1 -7 -7- TOWN OF VAIL 2012 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Increased cost Revisions ! newly added project Reduced cost Forecast 2011 2012 2013 2014 2015 2016 Project Information Welcome Center (VRA) 7,346.506 304,700 - - - Continuation of the project; 2011 and 2012 increased for guest services enhancements;Funded by the Vail Reinvestment Authority (see Transfers below) East LionsHead PO40 (VRA) 200,000 2,075,000 - - - _ Design work approved by Council Feb 1st; Originally budgeted entire project in 2012; Funded by the Vail Reinvestment Authority (East LH Circle) West LionsHead Portal (VRA) 75,000 750,000 - - - Design work approved by Council Feb 1st; Originally budgeted entire project in 2012; Funded by the Vail Reinvestment Authority (Concert Hall Plaza) Funded by the Vail Reinvestment Authority (see Transfers below); Contractor's estimates to combine Library Remodel (VRA) 100,000 1,600,000 - - - - both phases significantly reduced expenses; This project would add additional community space on main level. with offices and community room on basement level; includes elevator as required by code • Road improvements at Timber Ridge 1,300,000 Rbatl improvements of $1M, bus shelter $200Kand padcmg replacement $100K Rockfall mitigation at Timber Ridge 100,000 Pending redevlopment LionsHead Parking Structure Entry (VRA) 1,200)80 Improve entry area into LH parking structure Frontage Road improvements 9,000,000 From LH Parking structure to Municipal building to coincide with new parking entry Fountain needs to be removed or significant repairs /replacement; Stairways; Adjoining park could be Sundial Plaza fountain & surround (VRA) 650,000 improved rather than try to find a location for a new LH park. A "new" LH park was on Unfunded list for $8004; $2854 of this amount would be to improve the connection of walkways up toward First Chair Demolition of current LH Info Booth (VRA) 150,000 Demolition of building, build cover and stairway for basement space East LH Circle pathway to Dobson (VRA) 890,000 Improve connection from the E LionsHead bus stop to Dobson Dobson Plaza (VRA) 1,075,000 Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts) West Vail Fire Station 2,003,618 - - - - Construction of West Vail Fire Station Buy-down Program 552,118 - - - - - Carry forward program funding Buy-down Program Funded by Pay -in -Lieu 217,803 - - _ _ - Carry forward current balance of program funding: Housing funded directly by Pay -in -Lieu fees collected from developers Variable Message Signs 100,000 100,000 208,000 - - 2011: Solaris; 2012: Four Seasons /Middle Creek:, 2013: replace two ramp signs at Main Vail 1 -70 Noise 378,140 - - - - - Utility relocation for Bald Mountain berm extension Two projects: East Vail on Bighorn Rd and Golf Course to Ford Park:, Reimbursements from Underground Utility improvements 273,000 - - - - - homeowners totaling $55,000 ($514 from East Vail and $504 from residents near golf course), Vail Rec District ($15K) and Holy Cross directly funding $43,000 for East Vail project Chamonix Area Planning 92,600 - - _ _ _ $8014 for water, utility infrastructure done during construction of W Vail Fire Station; $12.6K final amount due to Martin & Martin Total New Assets: 12,727,876 5,829,700 1,600,000 4,200,000 - 1,965,000 Total Capital before Financing 27,053,244 13,417,028 10,254,182 16,759,341 7,601,500 10,352,000 Debt Service and Financing Debt Service on Outstanding Bonds 2,279,572 2,088,346 - - - - Annual debt service; Bonds will be paid off by 2013 Timber Ridge Debt Service Guarantee 925,000 - - - - - Annual debt service guarantee - requirement of TR debt Total Debt Service and Financing: 3,204,572 2,088,346 - - - Total Expenditures 30,257,816 15,505,374 10,254,182 16,759,341 7,601,500 10,352,000 Other Financing Sources (Uses) 2011: Implementation of energy audit enhancements )$953.9K) Additional work approved for Transit /Welcome Center ($3004); Welcome Center construction ($6 -8M), Surface Parking $9004, Library renovation $475K and LH Pkg mtc $3154; 2012: LH Portal improvements $2.8M, Sundial Transfer from Vail Reinvestment Authority 9,290,457 7,074,700 1,510,000 3,340,000 350,000 3,075,000 plaza $85014, CDOT- Required parking $48014 in LH, Demo of LH Info booth $75K, LH Pkg mtc $36514; 2013: $1.95 Phase 2 of Library remodel; $3.5M LH parking structure enhancements, $40014 Simba Run Underpass feasibility study; LH Pkg mtc$310K; 2014 mtc $34014; 2015: mtc $35014; 2016: East LH Circle pathway to Dobson $89014, Dobson Plaza $1.1 M, LH Pkg mtc $35014 Transfer from General Fund 1,845,800 - - - - - Transfer from GF for implementation of energy audit enhancements Transfer from RETT 32,964 - - - - - Transfer from RETT for implementation of energy audit enhancements Revenue Over (Under) Expenditures (9,525,095) (719,014) (856,772) (4,361,581) 939,860 1,093,660 Beginning Fund Balance 17,364,318 7,839,223 7,120,209 6,263,437 1,901,856 2,841,716 Ending Fund Balance 7,839,223 7,120,209 9/06214.i71 1,901,856 2,841,716 3,935,376 2 -1 -S -8- TOWN OF VAIL 2012 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost Revisions / newly added project Amended Reduced cost 2011 2012 2013 2014 2015 2016 Revenue Real Estate Transfer Tax $ 4,670,000 $ 3,835,000 $ 3,709,500 $ 3.709.500 $ 3,709,500 $ 3.709,500 Base sales 20% less than 2010 Golf Course Lease 124,400 126,888 129.426 132.014 134.655 137.348 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) Intergovenmental Revenue 181,000 20,000 20,000 20.000 20.000 20.000 2011: $161K GOCO grant for Red Sandstone playground; $20K Lottery proceeds; 2012 -2015 Lottery proceeds Project Reimbursements 442.950 - - - - - $400K Insurance reimb for Aspen Ct Bridge and Seibert fountain railing damage ($2,950) Recreation Amenity Fees 10,000 10,000 10.000 10.000 10.000 10,000 Earnings on Investments and Other 15.879 68.000 84.600 80,000 92.000 93.000 2011: .5%; thereafter 1 Total Revenue 5,444,229 4,059,868 3,953,526 3,951,514 3,966,155 3,969,848 Expenditures Maintain Town Assets Annual Park and Landscape Maintenance 1,317,340 I 1,350.140 1.390,372 1,431.810 1.474.491 1,518.453 Ongoing path. park and open space maintenance, project mgmt Management Fee to General Fund (5 %) 233,500 191.750 I 185.475 185,475 185.475 185.475 5% of RETT Collections - fee remitted to the General Fund for administration R -t Rec. Path Capital Maint 141,177 93.395 129.315 91 .339 81.426 87.573 Capital maintenance of the town's recreation path system; 2012 includes $5OK to replace deer screen at Dowd Junction and $15K for pedestrian bridge inspections Tree Maintenance 85,000 65.000 65.000 65,000 65.000 65.000 Regular maintenance for tree health within the town (spraying. removing, new trees); scale spraying on town - owned property at approx. $120 per tree; Initiating tree - planting program for lost trees Forest Health Management 145,000 195,000 195,000 195,000 195,000 195,000 Pine beetle mitigation in conjunction w/ forest service; 2011 reduced seasonal positions from 6 to 4; 2012 and beyond requesting to put crew back to 6 Street Furniture Replacement 22.500 I 25.000 I 25.000 I 25.000 I 25.000 I 25.000 Annual replacement or capital repairs, includes bike racks R -2 Park / Playground Capital Maintenance 114,841 85,000 86,000 82,000 86,000 70.000 2012 includes paving paths to Stephens Park ($22K), ADA compliance for play structure at Stephens Park, Re- landscape main entry (east) at Donovan Park ($20K) and resurface Donovan basketball court ($10K) - _ _ _ Reconstruction of retaining wall that supports bike path through the underpass and widening for future bike path Bald Mountain Ftg Rd / Underpass Project 394.900 - shoulders." Savings from combining project with Frontage Rd Bike Lanes work Glen Lyon Bridge - - - - 150.000 - Re- decking of recreation path bridge; too large a project to include in annual rec path captia1 maintenance Alpine Garden Support 65,620 65,000 66,950 68,959 71,027 73,158 Requesting $100K in Council contributions for 2012; Used staff recommended $65K for now, with 3% annual increase 2011 additional $15.600 for the Eagle River Watershed Council for additional water quality monitoring; 2012 Black Gore Creek Sand Mitigation 65.600 50.000 50.000 50.000 50.000 50,000 requested $77.5K Council contributions - used staff recommended $50K for now (same amount initially granted in 2011) Public Art - Operating 89,371 92,657 95.437 98,300 101,249 104,286 AIPP salary and operating expenses Environmental Sustainability 319.350 250.000 250.000 250,000 250.000 250,000 Environmental Sustainability programs; 2011 includes an additional $20K for regional water quality improvement plan and $8.8K for Governor's Energy Office rebates Total Maintenance 2,994,199 2,462,942 2,538,549 2,542,882 2,734,668 2,623,945 Enhancement of Town Assets Stephen's Park Stream Repairs 2,759 - - - - Deb.i,ld ng of sireamside area due to eras +on; partially funded by federal grant Skate Park - replacement - i "7 Replace existing temporary skate park tincture (cost of $260K if permanent not elected) Flood Incident repairs 400,000 1,050.000 - - I - - 12011 Replacement of Aspen Court Budge (re.mbssed by ,00 ranee). 2012 repairs to culverts dra nage etc Streambank /tract mitigation 200.000 1.500.000 2012 planning; 2013 implementation "estimate only" Bike Lanes: Cascade to Vail Resorts Shop 450,000 Bike lane shoulder from Cascade to the Vail Resorts shop Bike Lanes: N. Ftg Rd 2.100.000 Bike lane shoulder from Red Sandstone school to Buffehr Creek Bike Lanes: S. Ftg Rd 1,600.000 Bike lane shoulder from Cascade to West Vail round about Skate Park - permanent 1.000.000 Potential sites include Booth Creek park or Chalet Rd tennis court area (Otherwise, replacement of the temporary _ structure would need to be done by 2013 at estimated cost of $2606) _ I ra1head Development/ Improvement 24,000 50.000 - - - - Improve tra•lheads: Gont n.:ed need through 2012 (one trail per year) ADA Compliance w/ VRD 10.000 10.000 10,000 10.000 10,000 10.000 Shared costs with VRD - ADA access at recreational facilities;new ADA regulations go into effect 2011; Need to replace drinking fountains at all parks ($2K each) 4 miles of bike lanes (6 foot shoulders) to be added prior to CDOT overlay project; first priority is Blue Cow Chute Frontage Road Bike Lanes/Trails 2,364.658 1.150,000 - - - - to East Vail; path from Vail Mtn School to E. Vail exit; 2009 for design ($50K) and survey work ($100K); construction was budgeted in 2010; now pushed to 2011 and 2012. Ford Park Master Plan 2,332,924 - - - - - Implementing a portion of master plan. which may include Ford Park parking options Ford Park Improvements 200.000 - 9/7O'2911 - - Ford Park pathwork. restmoms and other improvements g • 2 -1 -9 TOWN OF VAIL 2012 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Increased cost Revisions / newly added project Amended Reduced cost 2011 2012 2013 2014 2015 2016 Raw Water / Irrigation Control 366,493 - - - - - Water supply infrastructure; ERWSD working on bringing system up to consistent operation Kayak Take -out 10.000 - - _ - - Kayak take -out area along stream (part of One Willow Bridge development agreement and must be accounted for separately); Can we apply to AIPP programs? Stream Tract Encroachment Survey 14,081 - - - - - Survey along Gore Creek Red Sandstone Playground GOCO Grant 161,000 - - - - - Pass through GOCO grant proceeds to school district for Red Sandstone playground Reconstruction of playground per safety plan; 20 years old; in -house design currently underway and staff working Red Sandstone Park- Per Safety plan 464,000 - - - - - on a plan to deal with parking and ADA requirements. Recent acquisition of parking parcel - staff will present park options at future meeting Ford Park Safety Improvements - - - - 304.000 - Ford Park playground completed in 2000; pushed improvements to 2015 Booth Creek Playground 15,000 - 385.250 - - - Previously in 2012; deferred to 2013 Booth Creek Park redevelopment 50.000 - - - 1,340,000 Previously in 2012; deferred to 2016 Donovan Park - - - - 304,000 - 2015 safety improvements to playground / park Ford Park Soccer Field Parking Lot - - - - 400.000 - Porous pavement for reconstruction of this lot; Delayed from 2010 to 2015 b/c overlay done in 2009 Public Art - General program /art 285,997 80,000 60,000 80.000 85,000 65,000 To purchase sculptures, artwork, art programs and events; remainder is re- appropriated each year to accumulate enough funds Public Art - Morales relocation 215,692 - - - - - Relocation of the Morales artwork Public Art - Winterfest 51,600 - - - - - Annual W interfest event; approximate cost of $25K per year; rely on donations Guest Enhancements 100.000 . - - . - Planning and design for 515009e in parks /rec paths only; implementation plan still on unfunded list Landscape Medians 40,000 - _ - - - Frontage road medians alongside redevelopment projects;$40K in 2011 to modify landscaping in front of the Sebastian to reduce water usage and ongoing maintenance Open Space Land Acquisition 290.000 - - - - - Purchase of land above Timber Ridge development Total Enhancements 7,398,204 2,540,000 1,975,250 90,000 1,553,000 6,135,000 VRD- Managed Facility Projects Recreation Enhancement Account 377.900 126.888 129,426 132.014 134,655 137,346 Reserve account for golf course improvements - funded by annual lease revenue: May be used toward major redevelopment of golf clubhouse pending results of Conference Center Fund ballot question May be used toward major redevelopment of golf clubhouse pending results of Conference Center Fund ballot 16-3 Golf Clubhouse 1,265.966 - 18,499 823 7,536 - question; Otherwise to be used for clubhouse roof replacement,HVAC, boilers, stucco and trim work. and parking lot asphalt; 2011: Improvements to golf course: 7th tee box retaining wall, 11th and 17th hole bridges;improvements to R -3 Golf Course - Other 400,623 18.468 4.489 108,967 4,276 97498 maintenance building including stucco, wood trim and soffits; 2014 asphalt driving and parking area; 201611th hole pump house mechanical. maintenance bldg structure, doors, hot water tank and overhead radian heat system 2011:$50K to replace or repair almost all doors, $10,000 for electrical panel upgrade, $120K for louver system R -4 Dobson Ice Arena 359,316 73,495 3,480 14.475 105.721 13,166 upgrade. $256 for refurbishment of wood exterior, $26.157 for landscape plan; 2012: renovate changing rooms and restrooms; 2015: interior lighting improvements (other than major overhead lights) 9-4 Ford Park / Tennis Center Improvements 433,753 428,910 2,768 12,270 69.006 9.785 2011 to refurbish Ford Park tennis courts; 2012 outbuilding improvements at ball fields; 2015 tennis clubhouse oofing R -4 Athletic Fields - - 2,848 15.604 3.764 18.254 2014 and 2016: asphalt overlay of parking lot 5-1-4 Youth Services 25.000 - - - - - FF &E for new Youth Services facility within the new Welcome Center location 16-4 Gymnastics Center 25.000 1,978 - - - - Cooling system R -4 Nature Center 5.529 10,646 - - 8,971 63,330 2012 wood open rail fencing; 2015 wood siding and trim; 2016 window, exterior doors. roof Total VRD - Managed Facility Projects 2,893,087 660,384 161,508 284,153 333,930 339,380 New Assets Public Restrooms 670.000 - - - - - Will be updated at next supplemental to only include Ford Park restrooms Total New Assets: 670,000 - - - - - Total Expenditures 13,955,490 5,663,326 4,675,307 2,917,035 4,621,598 9,098,325 Other Financing Sources (Uses) Transfer to Capital Project Fund 32.964 - - - - - Transfer to CPF for implementation of energy audit enhancements Revenue Over (Under) Expenditures (8,544,225) (1,603,438) (721,781) 1,034,479 (655,443) (5,128,478) Beginning Fund Balance 17,681,156 9.136,931 7.533.493 6,811,712 7.846,191 7,190,748 Ending Fund Balance $ 9,136,931 $ 7,533,493 $ 6,811,712 $ 7,846,191 $ 7,190,748 $ 2,062,270 9/20/2011 - 10 - 2-1-10 VAIL REINVESTMENT AUTHORITY 2011 Forecast 2012 2013 2014 2015 2016 Revenue Property Tax - LionsHead TIF $ 2,883,000 $ 2,084,000 $ 2,084,000 $ 2,945,000 $ 2,945,000 $ 3,092,000 Property Tax - Vail Square Metro Districts 476,647 381,000 381,000 400,000 400,000 400,000 Federal Subsidy for Budd America Bonds 190,463 173,343 173,343 173,343 173,343 173,343 Project Reimbursement Earnings on Investments 49,000 32,000 33,000 41,000 41,000 41,000 Total Revenue 3,599,110 2,670,343 2,671,343 3,559,343 3,559,343 3,706,343 Operating Expenditures Professional Fees 25,000 25,000 25,000 25,000 25,000 25,000 Management Fee 57,660 41,680 41,680 58,900 58,900 61,840 Treasurer's Fee - LionsHead TIF 86,490 62,520 62,520 88,350 88,350 92,760 Treasurer's Fee -Vail Square Metro Districts 14,299 11,430 11,430 12,000 12,000 12,000 Vail Square Metro District Pass Through 462,348 369,570 369,570 388,000 388,000 388,000 Total Operating 645,797 510,200 510,200 572,250 572,250 579,600 Debt Service Principal 250,000 445,000 460,000 475,000 490,000 500,000 Interest 676,676 618,778 605,203 591,178 577,928 564,928 Fiscal Agent fees 2,200 2,200 2,200 2,200 2,200 2,200 Bond Issuance costs Total Debt Service 928,876 1,065,978 1,067,403 1,068,378 1,070,128 1,067,128 Total Expenditures 1,574,673 1,576,178 1,577,603 1,640,628 1,642,378 1,646,728 Other Financing Sources (Uses) Debt Proceeds Transfer Out - Capital Projects Fund LionsHead Transit Center (300,000) - - - - - LionsHead Welcome Center (7,346,506) (304.700) - - - - Guest Services Enhancements/Wayfinding (500,000) (500,000) mIM Library Remodel (100,000) (1,60(1,000) - - - - East LionsHead Portal (VRA) (200,000) (2,075,000) - - - - West LionsHead Portal (VRA) (75,000) (750,000) - - - - Energy Audit Enhancements (953,951) - _ - - - - LionsHead Parking Structure Entry (1,000,000) Frontage Road improvements (LH Pkg to Muni) (2,000,000) Parking Entry System / Equipment (LH only) (300,000) Bike Lanes: VA Shop to Westwind (760,000) CDOT- Required Parking (480,000) Sundial Plaza fountain & surround (850,000) Demolition of current LH Info Booth (150,000) East LH Circle pathway to Dobson (890,000) Dobson Plaza (1,075,000) Simba Run Underpass Feasibility study (400,000) LionsHead Parking Structure Capital Maintenance (315,000) (365,000) (310.000) (340,000) (350,000) (350,000) Total Other Financing Sources (Uses) (9,290,457) (7,074,700) (1,510,000) (3,340,000) (350,000) (3,075,000) Net Change in Fund Balance (7,266,020) (5,980,535) (416,260) (1,421,285) 1,566,965 (1,015,385) Beginning Fund Balance 15,229,105 7,963,085 1,982,550 1,566,290 145,005 1,711,970 Ending Fund Balance $ 7,963,085 $ 1,982,550 $ 1,566,290 $ 145,005 $ 1,711,970 $ 696,585 9 20/2011 - 11 - 2-1-11 Unfunded Capital Projects Note: Costs are preliminary estimates Eligible for funding from Capital Projects VRA RETT Fund Priority 1 Parking Expansion - LionsHead $18.1M - $36.2M Phone System Replacement 100,000 Will need to be done if a municipal redevelopment does not happen Chamonix Site Development - Housing 1,400,000 Could be phased (1st phase approx. $6806); Per Council 4/19/11, include infrastructure costs here only because cost to develop will be offset by sale of units and would distort the total amount of unfunded projects Subtotal: Priority I: 27,000,000 - 1,500,000 Note: Used average cost for items with price ranges Priority II Main Vail Round -about Major Reconstruction 3,600,000 West Vail Round -about Major Reconstruction 1,000,000 Road redevelopment per master plan 3,400,000 S. Frontage Rd - LionsHead (Muni building to LH Parking structure) Road redevelopment per master plan 5,000,000 S. Frontage Rd - LionsHead (LH Parking structure to VA shops) Road redevelopment per master plan 8,400,000 S. Frontage Rd Road redevelopment per master plan 13,400,000 N. Frontage Rd Replace air handling system and improve air flow; paint. replace carpet. replace ceilings. etc. which may be damaged in Muni Bldg HVAC replace & minor renovations 2,400,000 construction; move people temporarily; "" "Per Council 4/19/11, future consideration to potential redevelopment /partnership with VVMC Subtotal: Priority II: 8,400,000 - 28,800,000 Priority III Simba Run Underpass 19,500,000 Town Shop Improvements 9,225,000 Municipal Building - complete remodel $ TBD If redevelopment does not occur Subtotal: Priority 111: 19,500,000 - 9,225,000 Newly- identified unfunded projects: CDOT Parking Requirement - North Frontage Road (West of W Rdabt) 1,817,000 Both sides of the road (30+ days); Staff does not recommend funding at this time; Could pursue discussion with CDOT regarding ownership Streetscape repair: East Meadow Drive 500,000 Have made repairs to extend life; This is placeholder for potential future project relating to settlement Municipal Bldg / VVMC project 14,000,000 Estimate only S Frontage Rd - LH Parking strucutre to municipal building 1,624,000 Bike lanes (shoulders) Conference Center "shortfall" 800,000 400,000 $400K Amphitheater project. $500K Golf Clubhouse and $300K Ford Park Sports Complex: all based on estimates School moved its playground area. leaving a void and flat area large enough for a full basketball court. This cost estimate Basketball court near Red Sandstone 240,000 includes the continuation of a path up to the court and surrounding landscape. etc. There is already $65K and $37K budgeted in 2011 Rec Path Capital Mtce for the lower recreation path area near Red Sandstone. Operating costs would be similar to court at Donovan: approx $106 every 10 years to resurface the court Subtotal: Newly Identified: - 2,664,000 16,717,000 Funding Resource Options: Projected Fund Balance (over next five years): 696,585 2,062,270 3,935,376 Funding Available from Vail Resorts for Additional Parking 4,300,000 Federal Funding $ TBD 9/20/2011 -12 2-1-12 Capital Budget - Project Detail 2012 2013 2014 2015 2016 Project Name: Parking Structure Mtce $ 640,000 $ 810,000 $ 870,000 $ 865,000 $ 960,000 Project Code: CMT007 Project Manager: John Gallegos Vail Transportation Center Concrete and Caulking Repairs 30,000 30,000 30,000 30,000 30,000 Equipment Replacement 30,000 25,000 30,000 30,000 30,000 Expansion Joint Replacement 25,000 60,000 40,000 50,000 25,000 Hot Water Heater Deck Sealing 30,000 10,000 25000 10000 30,000 Deck Topping Replacement 75,000 60000 60000 Elevators 10,000 10,000 10000 10000 10,000 Ventilation System Repairs 30,000 35,000 35,000 35,000 30,000 Flooring 10,000 10,000 10,000 25,000 10,000 Fire System Replacement 25,000 25,000 25,000 25,000 25,000 Electrical and Lighting 30,000 55,000 55,000 55,000 30,000 Painting and Rust Control 35,000 50,000 50,000 50,000 35,000 Paint Stripes 15,000 15,000 20,000 25,000 15,000 HVAC and Plumbing 30,000 30,000 30,000 30,000 30,000 Interior Finishes 15,000 15,000 15,000 15,000 15,000 Locker Replacement Roofs, Walls, Doors 15,000 10,000 15,000 15,000 15,000 Security 15,000 5,000 5,000 5,000 15,000 Structural Inspection Structural Repairs 30,000 20,000 20,000 Automatic Doors - Terminal Bld. 20,000 Terminal Building 10,000 10,000 Windows 5,000 5,000 5,000 5,000 5,000 Vail Information Center 20,000 15,000 15,000 15,000 20,000 Ski Museum 20,000 15,000 15,000 15,000 20,000 Terminal Building 20,000 15,000 15,000 15,000 20,000 Parking Booths 10,000 10,000 45,000 10,000 10,000 Lionshead Transportation Center Expansion Joint Replacement 25,000 25,000 25,000 25,000 25,000 Concrete Repairs 25,000 25,000 25,000 25,000 25,000 Equipment replacement 10,000 30,000 15,000 10,000 Fire system Replacement 5,000 10,000 10,000 10,000 5,000 Flooring Electrical and Lighting 30,000 30,000 30,000 Deck Sealing 10,000 5,000 10,000 10,000 10,000 Deck Topping Replacement 70,000 140,000 140,000 Interior Finishes 5,000 5,000 10,000 10,000 5,000 Painting and Cleaning 30,000 25,000 25,000 25,000 30,000 Stripe painting 10,000 15,000 10,000 10,000 10,000 Roofs, Walls, Doors 20,000 15,000 10,000 10,000 20,000 Structural Inspection 20,000 Structural Repairs 50,000 40,000 30,000 40,000 50,000 Snowmelt Stairs Roofs, Walls, Doors, Windows Interior Finishes Subtotal LionsHead 260,000 310,000 350,000 365,000 280,000 9/20/201 2 -1 -13 2011 Capital Budget - Project Detail Amended 2012 2013 2014 2015 2016 Project Name: Facilities $ 625,000 $ 965,000 $ 650,000 $ 700,000 $ 885,000 $ 450,000 Project Code: CMT005 Project Manager: John Gallegos Electrical and Lighting 10,000 10,000 10,000 Fire Systems 25,000 Exterior 30,000 Roof Repairs / Replacement 5,000 5,000 Structural Repairs Fire Station I (East Vail) HVAC and Plumbing 5,000 5,000 10,000 10,000 10,000 5,000 Interior Finishes and Floors 10,000 20,000 20,000 10,000 10,000 10,000 Electrical and Lighting 5,000 15,000 10,000 5,000 5,000 5,000 Fire Systems Exterior Roof Repairs / Replacement Garage Door Replacement 10,000 10,000 15,000 10,000 Structural Repairs 5,000 35,000 Rebuild Decks 25,000 Fire Station II (Main Vail) HVAC and Plumbing 10,000 10,000 15,000 10,000 10,000 10,000 Interior Finishes and Floors 15,000 15,000 10,000 10,000 Electrical and Lighting 5,000 20,000 15,000 35,000 35,000 5,000 Fire Systems 10,000 10,000 5,000 5,000 Exterior 15,000 Roof Repairs / Replacement Garage Doors 10,000 10,000 15,000 10,000 Structural Repairs 10,000 10,000 5,000 5,000 Fire Station III (West Vail) HVAC and Plumbing 10,000 Interior Finishes and Floors 5,000 Electrical and Lighting Fire Systems 10,000 Exterior Roof Repairs / Replacement Garage Doors 5,000 Structural Repairs 5,000 Elevator Repair and Maintenance Library HVAC and Plumbing 85,000 10,000 10,000 10,000 10,000 Interior Finishes and Floors 20,000 15,000 15,000 10,000 10,000 20,000 Electrical and Lighting 15,000 15,000 10,000 10,000 Fire Systems 10,000 20,000 10,000 5,000 5,000 10,000 Security System Exterior 30,000 Roof Replacement Structural Repairs 5,000 5,000 Add Elevator 9/20/2011 C 2 -1 -14 2011 Capital Budget - Project Detail Amended 2012 2013 2014 2015 2016 Municipal Building HVAC and Plumbing 15,000 35,000 20,000 10,000 10,000 15,000 Interior Finishes and Floors 15,000 15,000 20,000 15,000 15,000 15,000 Electrical and Lighting 15,000 15,000 15,000 10,000 10,000 15,000 Fire Systems 10,000 10,000 5,000 5,000 Security Systems 5,000 25,000 Exterior 15,000 15,000 75,000 15,000 Roof Repairs / Replacement Structural Repairs 10,000 15,000 10,000 10,000 Police Department HVAC and Plumbing 20,000 25,000 30,000 10,000 10,000 20,000 Interior Finishes and Floors 15,000 15,000 20,000 10,000 10,000 15,000 Replace Carpeting Electrical and Lighting 25,000 15,000 15,000 Fire Systems 15,000 Security Systems Exterior 30,000 10,000 30,000 Roof Repairs / Replacement Structural Repairs 15,000 Rebuild Balconies 35,000 Garage Door 10,000 Elevator 5,000 5,000 5,000 5,000 Public Works Administration HVAC and Plumbing 15,000 45,000 5,000 5,000 15,000 Interior Finishes 15,000 10,000 20,000 10,000 10,000 15,000 Replace Carpeting 30,000 5,000 Electrical and Lighting 25,000 10,000 10,000 10,000 Fire Systems 20,000 5,000 5,000 Exterior 10,000 Roof Repairs / Replacement 30,000 5,000 5,000 Structural Repairs 10,000 10,000 Public Works Shop HVAC and Plumbing 20,000 20,000 35,000 35,000 Replace Heating - Body Shop, Welding Interior Finishes and Floors 10,000 10,000 10,000 Electrical and Lighting 25,000 10,000 10,000 Fire Systems Exterior 25,000 10,000 110,000 Roof Repairs / Replacement 20,000 20,000 20,000 Structural Repairs 25,000 15,000 15,000 Garage Doors 25,000 45,000 20,000 20,000 20,000 25,000 Bus Barn and Wash HVAC and Plumbing 25,000 10,000 10,000 5,000 5,000 25,000 Replace boiler Replace in -floor heat Interior Finishes and Floors 10,000 5,000 5,000 Electrical and Lighting 20,000 20,000 10,000 10,000 Fire Systems 10,000 Exterior 5,000 5,000 45,000 5,000 Roof Repairs / Replacement Structural Repairs 20,000 10,000 10,000 Garage Doors 25,000 15,000 20,000 10,000 10,000 Wash Equipment Replacement 45,000 Snowmelt Boilers Annual Maintenance /repairs 75,000 75,000 75,000 75,000 75,000 Lift Stations Ford Park 80,000 Vail Valley Drive 80,000 80,000 9/20/2011 C-2 2 -1 -15 Capital Budget - Project Detail 2011 2012 2013 2014 2015 2016 Project Name: Capital Street Mtce $ 2,332,845 $ 832,196 $ 1,385,182 $ 905,509 $ 1,214,500 $ 1,520,000 Project Code: CMT004 Project Manager: Tom Kassmel Charlie Turnbull Description of project: Streetscape repair 38,588 75,000 75,000 75,000 125,000 90,000 Pavement Inspection 1,195,882 18,233 - 21,000 Data Collection /Intern 8,820 - - - - - Stripping 22,050 28,500 29,000 30,000 31,000 32,000 Crack Seal 93,713 - - 120,000 - Aspahlt Patching 71,663 60,000 60,000 65,000 65,000 Concrete Repair 55,125 50,000 65,000 75,000 65,000 Guardrail Repair 38,588 10,000 12,155 44,670 15,500 15,000 Surface Seal - 252,559 352,687 380,000 100,000 275,000 Asphalt Mill & Overlay 526,000 - 600,000 - - 700,000 Drainage Improvement 155,526 405,169 91,163 143,543 521,000 105,000 Storm Water Management 22,050 24,310 23,153 31,000 30,000 Bridge Improvement - 34,729 Sub Total 2,228,003 771,228 1,312,548 856,095 1,104,500 1,377,000 Contingency ('10 %) /Misc. 104,842 60,968 72,634 49,414 110,000 143,000 Pavement Inspection Bi- Annual Surface Pavement Inspection of all the Town Roads. This allows us to montior and evaluate road conditions. Data Collection /Intern Collect and update GPS data inventory(Draiange, Street Lights, Signs, etc...) Stripping Stripe all of the Town roads Crack Seal Seal cracks within all of the town roads. Townwide every 5 years. Spot sealing every year. Aspahlt Patching Full depth and skin asphalt patches as needed throughout the town. Concrete Repair Concrete repair thorughout the town. Guardrail Repair Guardrail repair throughout the town. Surface Seal Slurry and Chip seals on town roads as part of the towns pavement maintenance program. Asphalt Mill & Overlay Asphalt mill and overlays on town roads as part of the Town's pavement maintenance program Drainage Improvement Drainage Improvement projects throughout the town. Storm Water Management Maintenance of Storm Sewer System, contract cleaning, water quality improvement programs. Bridge Improvement Minor Bridge improvements as identified in the biannual bridge inspection reports. Contingency Unforseen Capital Street Maintanence issues that come up throughout the year C -3 9/20/2011 2 -1 -16 Capital Budget - Project Detail 2011 Amended 2012 2013 2014 2015 2016 Project Name: Neighborhood Road Reconstr. $ 2,038,701 $ - $ 625,000 $ 4,125,000 $ 4,300,000 $ 4,250,000 Project Code: CSR007 Project Manager: Tom Kassmel Description of project: Vail Valley Drive Reconstruction Design Construction 2,038,701 Most of this will roll to 2012 since we delayed this project waiting for ERWSD info. Rockledge Draiange Improvement/Joint ERWSD Design 25,000 Construction 400,000 East Vail Road Reconstruction Phase 1 (Columbine, Spruce Way /Drive, Streamside East /West, Nugget Glen Lyon, Willow Ct) Design 200,000 Construction 4,125,000 East Vail Road Reconstruction Phase 11 (Meadow Drive /Lane, Juniper, Main Gore Drive /Circle,. Ute Ln, Black Bear, Black Gore, Snowshoe, Grouse Ln.) Design Construction 4,300,000 4,250,000 C -4 9/20/2011 2 -1 -17 Capital Budget - Project Detail 2011 Amended 2012 2013 2014 2015 2016 Project Name: Neighborhood Bridge Reconstr. $ 1,195,882 $ - $ 600,000 $ 1,700,000 $ - $ - Project Code: CSR008 Project Manager: Tom Kassmel Description of project: Matterhorn Bridge Reconstruction - - - - Design Construction *offset by $800K in grant revenue 1,195,882 Nugget Lane Bridge Reconstruction Design 300,000 Waiting on Fed final about 80% grant Construction 700,000 Bridge Rd Replacement Design 300,000 Construction 1,000,000 Waiting on Fed final about 80% grant C -5 9/20/2011 2 -1 -18 Capital Budget - Project Detail 2011 2012 2013 2014 2015 2016 Project Name: Rec Path Capital Mtce $ 141,177 $ 93,395 $ 129,315 $ 91,339 $ 81,426 $ 87,573 Project Code: RMT001 Project Manager: Gregg Barrie Description of project: Pedestrian Bridge Inspection Report (partially pd in 07) 15,000 Pedestrian Bridge Recommendations (contract) 20,000 5,000 5,000 5,000 Pedestrain Bridge Recommendations (TOV) 2,500 2,500 2,500 Ped Overpass - North End 102,000 Recreation Path directional signage repair 15,000 7,500 Dowd Junction engineering 7,500 3,000 Deer Screen repairs 2,500 1,500 1,545 1,591 1,639 Replace Deer Screen 40,000 Path Lighting electric bill 1,575 1,654 1,736 1,823 1,914 2,010 Seeding 5,513 7,500 7,725 7,957 8,195 8,441 Vegetation Control along shoulders 1,050 1,082 1,114 1,147 1,182 1,217 Striping 500 500 500 500 500 500 Drainage Repairs General 11,000 11,330 11,670 12,020 12,381 15,000 Asphalt Repairs General 11,000 11,330 11,670 12,020 12,381 20,000 Unforseen Projects /Maintenance 6,039 30,000 30,900 31,827 32,782 33,765 R -1 9/20/2011 2 -1 -19 Capital Budget - Project Detail 2011 2012 2013 2014 2015 2016 Project Name: Park / Playground Cap Mtc $ 114,841 $ 85,000 $ 86,000 $ 82,000 $ 86,000 $ 70,000 Project Code: RMT009 Description of projects: General Projects Playground surface refurbishing $ 8,500 $ 8,500 $ 8,500 $ 8,500 ADA Drinking Fountains $ 7,500 Irrigation Wireless Conversion Startup $ 6,500 Irrigation Wireless Conversion Stations (5 /year) $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 Replace bear -proof cans ($ 1,150ea) $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 General Painting /staining etc $ 1,500 $ 1,500 $ 1,500 $ 1,500 COMMUNITY PARKS Donovan Park Add small picnic shelter in grass area by b.ball Expand concrete at existing shelter $ 7,500 Resurface Basketball court, 60' x 105' $ 8,500 Relandscape main entry - east $ 10,000 Replace b -ball goal pads $ 1,500 Ford Park Slurry seal access road, $2.50/sy for 4000 sf $ 10,500 Resolve area beneath play structure $ 40,000 ADA Improvement playground acccess - rubber /conc $ 4,000 Playground paver repair, tree rings, shade area $ 6,000 Resurface Basketball Court $ 6,000 Repair concrete walk around turf (200 sf + / -) $ 3,500 Replace net on suspension bridge $ 2,500 NEIGHBORHOOD PARKS Bighorn Park Repair willow fence $ 3,500 Picnic Table Pad $ 2,500 Steps west end playground $ 8,500 Widen Picnic Shelter Concrete $ 4,500 Plant trees west of picnic shelter $ 2,500 Plant stream stabilization $ 1,500 Irrigation overhaul (combine raw and tap water systems) $ 6,000 Playground seating under 5 -12 structure $ 1,500 Booth Creek Park Buffehr Creek Park Picnic shelter (ELH bus stop relocate) $ 15,000 Reduce sod area $ 10,000 Ellefson Park Reduce sod area $ 10,000 Pirate Ship Park Restain structure $ 5,500 Red Sandstone Park $ 37,083 Stephens Park ADA compliance large play structure $ 11,000 Pave paths to playground 1600 sf $ 15,000 Add grill at playground $ 500 Stephens stream bank repairs $ 3,000 POCKET PARKS Covered Bridge Pocket Park Paver gravel walkway $ 6,000 Flagstone walks (SW corner) $ 2,500 Gore Creek Promenade Intermountain Pocket Park Kindel Park Mayor's Park Staub Park Willow Park Gen Maintenance, Landscaping and Improvements $ 16,258 $ 15,000 $ 20,000 $ 30,000 $ 40,000 $ 50,000 9/20/2011 2 -1 -3112 Capital Budget - Project Detail Amended 2011 2012 2013 2014 2015 2016 Project Name: Golf Clubhouse $ 1,265,967 $ - $ 18,499 $ 823 $ 7,536 $ - Description of project: Re- appropriation: 539,101 Low slope roofing 394,000 Stucco repairs 31,958 Boiler system & hot water heater 30,160 Heat & circulation pumps 20,448 Concrete walkways 8,650 15,810 823 Concrete drainpans 14,795 1,899 Rooftop HVAC unit replacement 89,000 Other repairs 41,940 2,689 5,638 ADA - Elevator & Restrooms Clubhouse parking lot - asphalt overlay /crackseal 85,915 Contingency 10,000 Capital Budget - Project Detail 2011 2012 2013 2014 2015 2016 Project Name: Golf Course $ 400,623 $ 18,468 $ 4,489 $ 108,967 $ 4,276 $ 97,498 Description of project: Re- appropriation: 7th hole retaining wall,l lth & 17th hole bridges 284,502 5th hole retaining wall 12,499 1st Hole Timber Path 26,322 1st Hole bridge 3,422 15th hole bridge 11,406 11th hole pedestrian bridge 9,869 14th hole bridge 3,421 11th hole pumphouse 856 51,595 Golf Maintenance Building Structure 17,791 Garage Doors 11,920 Exterior storage building (falling down) Other maintenance building repairs (stucco, trim) 18,250 1,663 4,600 Hot water heater / storage tank 1,978 7,295 Asphalt driving and parking area 2,952 4,489 94,498 Overhead radiant heat systems 8,896 Wood privacy fencing 6,098 Golf Storage Building Structure 50,000 9/20/2011 3 2 -1 -21 Capital Budget - Project Detail Amended 2011 2012 2013 2014 2015 2016 Project Name: Dobson $ 359,316 $ 73,495 $ 3,480 $ 14,475 $ 105,720 $ 13,166 Description of project: Door repairs /replacement 50,000 Louver system upgrade 120,000 Electric panel upgrade 10,000 Hot water storage tanks / system 125,000 Refurbish wood exterior 25,000 Landscape plan 26,157 Exhaust stacks 3,159 4,619 Central Air units Restrooms / Locker rooms 56,460 Interior Lighting - 59,874 Boiler /Domestic circulation system 35,583 1,958 Other - 17,035 3,480 14,475 5,645 11,209 Capital Budget - Project Detail Amended 2011 2012 2013 2014 2015 2016 Project Name: Ford Park / Tennis Courts $ 433,753 $ 428,910 $ 2,768 $ 12,270 $ 69,006 $ 9,785 Description of project: Walkways 54,161 12,270 Clubhouse roof 55,068 Tennis center roof repairs 27,819 Outbuilding / Retrooms 81,250 347,269 Tennis Court Retaining walls 236,625 Tennis Court Fencing 52,500 Tennis center locker rooms 42,183 Lighting 10,140 Other 9,217 1,500 2,768 13,939 9,785 Capital Budget - Project Detail Amended 2011 2012 2013 2014 2015 2016 Project Name: Athletic Fields $ - $ - $ 2,848 $ 15,604 $ 3,764 $ 18,254 Description of project: Asphalt parking lot overlay - 15,604 18,254 Other 2,848 3,764 Capital Budget - Project Detail Amended 2011 2012 2013 2014 2015 2016 Project Name: Youth Services $ 25,000 $ - $ - $ - $ - $ - Description of project: Furnaces Other 25,000 Capital Budget - Project Detail Amended 2011 2012 2013 2014 2015 2016 Project Name: Gymnastics Center $ 25,000 $ 1,978 $ - $ - $ - $ - Description of project: Concrete walkways 1,978 Mechanical improvements 25,000 Capital Budget - Project Detail Amended 2011 2012 2013 2014 2015 2016 Project Name: Nature Center $ 5,529 $ 10,646 $ - $ - $ 8,971 $ 63,330 Description of project: Wood siding and trim 8,971 Wood open rail fencing 10,646 Windows 23,663 Steep Slope roofing 33,796 Other 5529 5,871 9/20/2011 2 -1 -4 If(c TOWN OF VAR VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 20, 2011 ITEM /TOPIC: Council Lunch Break 9/20/2011 JOWWM OF . 1� �l VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 20, 2011 ITEM /TOPIC: DRB /PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: September 7, 2011 DRB Meeting Results September 12, 2011 PEC Meeting Results 9/20/2011 TOWN OF VAIL DESIGN REVIEW BOARD AGENDA PUBLIC MEETING September 7, 2011 Council Chambers 75 S. Frontage Road - Vail, Colorado 81657 MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Libby Maio Pete Dunning Brian Gillette Rollie Kjebso PROJECT ORIENTATION 12:OOpm SITE VISITS 1. Candela Residence — 174 Gore Creek Drive 2. Bridge Street Investments — 278 Hanson Ranch Road 3. Gardiner Residences — 288 Bridge Street 4. Luca Bruno — 141 East Meadow Drive 5. Vail Clinic — 181 West Meadow Drive 6. Lion Square Lodge East & South — 660 West Lionshead Place 7. Centre V — 675 Lionshead Place 8. Snow Forest Chalet — 186 Forest Road 9. Diazayas Residence — 1895 Gore Creek Drive 10. Ball Residence — 2835 Snowberry Drive 11. Aylesworth — 2586 Davos Trail 12. Feeney Residence — 3145B Booth Falls Court 13. Scott Residence — 4898 Meadow Lane 14. Dean Residence — 4918 Meadow Drive 15. Altair Vail — 4192 Spruce Way MAIN AGENDA 3:OOpm 1. Luca Bruno DRB110358 / 5 minutes Rachel Final review of a sign (business identification) 141 East Meadow Drive (Solaris) /Lot P, Block 5D, Vail Village Filing 1 Applicant: Luca Bruno ACTION: Approved MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0 2. Vail Dermatology DRB110335 / 10 minutes Rachel Final review of a minor exterior alteration (facade) 186 Gore Creek Drive, Unit 154(Lodge at Vail) /Lots A -C, Block 5C, Vail Village Filing 1 Applicant: Vail Dermatology, represented by Leah Mayer ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: DuBois VOTE: 4 -0 -0 CONDITION(S): 1. The applicant shall install the awning a minimum of eight feet in height from grade as required by the Town of Vail Sign Code. Page 1 9/20/2011 4 -1 -1 3. Candela Residence DRB110344 / 10 minutes Rachel Conceptual review of a minor exterior alteration (windows, door) 174 Gore Creek Drive Unit 533 (Lodge at Vail) /Lots A -C, Block 5C, Vail Village Filing 1 Applicant: Chris Candela, represented by Millie Aldrich ACTION: Conceptual review, no vote 4. Ball Residence DRB110329 / 10 minutes Rachel Final review of minor exterior alteration (stairs) 2835 Snowberry Drive /Lot 8, Block 9, Vail Intermountain Applicant: Beth Levine Architect, Inc. ACTION: Tabled to September 21, 2011 MOTION: DuBois SECOND: Kjesbo VOTE: 4 -0 -0 5. Bridge Street Investments DRB110351 / 5 minutes Warren Final review of a minor exterior alteration (door, window) 278 Hanson Ranch Road (Bridge Street Lodge) /Lots A -C, Block 2, Vail Village Filing 1 Applicant: Bridge Street Investments, represented by Bryan Johnson ACTION: Approved MOTION: Gillette SECOND: DuBois VOTE: 4 -0 -0 6. Centre V DRB110361 / 5 minutes Warren Final review of a minor exterior alteration (bar) 675 Lionshead Place /Lots 1, 2, Lionshead Filing 6 Applicant: Arrabelle at Vail Square, represented by Mauriello Planning Group ACTION: Approved MOTION: Gillette SECOND: DuBois VOTE: 4 -0 -0 7. Shirt Off My Back DRB110366 / 5 minutes Bill Final review of a sign (business ID) 286 Bridge Street/ Part of Lots C &D, Block 5A, Vail Village Filing 1 Applicant: Jeff Selby ACTION: Tabled to September 21, 2011 MOTION: Gillette SECOND: DuBois VOTE: 4 -0 -0 8. Lion Square Lodge East DRB110297 / 10 minutes Bill Final review of an addition (elevators, stairs, deck enclosures, facade) 660 West Lionshead Place /Lot 1, Vail Lionshead Filing 1, 1S Addition Applicant: Lion Square Lodge Home Owners Association, represented by Bill Anderson ACTION: Approved MOTION: Kjesbo SECOND: DuBois VOTE: 4-0-0 9. Lion Square Lodge South DRB110298 / 10 minutes Bill Final review of an addition (elevator, stairs, facades) 660 West Lionshead Place /Lot 1, Vail Lionshead Filing 1, 1S Addition Applicant: Lion Square Lodge Home Owners Association, represented by Bill Anderson ACTION: Approved MOTION: Kjesbo SECOND: DuBois VOTE: 4-0-0 10. Mullally Residence DRB110296 / 5 minutes Rachel Final review of an addition (living, bedroom) 288 Bridge Street (Rucksack Building) /Lot D, Block 5A, Vail Village Filing 1 Applicant: Margo Mullally, represented by Victor Mark Donaldson Architects ACTION: Tabled to September 21, 2011 MOTION: Gillette SECOND: DuBois VOTE: 4 -0 -0 Page 2 9/20/2011 4 -1 -2 11. Gardiner Residence DRB110408 / 15 minutes Rachel Final review of an addition (kitchen, living room) 288 Bridge Street, Unit R -1 /Lot D, Block 5, Vail Village Filing Applicant: William T. Gardiner, represented by Victor Mark Donaldson Architects ACTION: Approved with condition(s) MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0 CONDITION(S): 1. This approval is contingent upon the applicant obtaining Town of Vail design review approval for the associated proposed additions to adjacent Unit R -2 (DRB110296). 2. The new window cladding shall match that of the adjacent Ritz - Carlton Real Estate office. 12. Dean Residence DRB100492 / 15 minutes Rachel Final review of a minor exterior alteration (solar panels) 4918 Meadow Drive, Unit A /Lot 16, Block 7, Bighorn Subdivision 5 Addition Applicant: Elizabeth Dean, represented by Laurent Meillon ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: DuBois VOTE: 3 -1 -0 (Gillette opposed) CONDITION(S): 1. The applicant shall install the screen at a height to be parallel to the existing ridge line. 13. Altair Vail DRB110376 / 15 minutes Warren Final review of a minor exterior alteration (siding) 4192 Spruce Way /Lots 4 -5, Block 9, Bighorn Subdivision 3rd Addition Applicant: Altair Vail Condominium Association, represented by Mark Scully ACTION: Tabled to September 21, 2011 MOTION: DuBois SECOND: Gillette VOTE: 4 -0 -0 14. Vail Clinic Inc. DRB1100291 / 15 minutes Warren Final review of minor exterior alteration (stone veneer) 181 West Meadow Drive /Lots E & F, Vail Village Filing 2 Applicant: Vail Valley Medical Center represented by Ryan Magill ACTION: Approved with condition(s) MOTION: Gillette SECOND: DuBois VOTE: 4 -0 -0 CONDITION(S): 1. The applicant shall revise the design to eliminate the use of brick on the columns of the porte- cochere in conjunction with the submittal of the building permit application in order to match the character of the columns on the south elevation along West Meadow Drive. 2. The applicant shall match the stone to be used on the porte - cochere to the existing stone on the south elevation of the elevation along West Meadow Drive. 3. The applicant shall match the stone trim detail to be used on the porte - cochere to the existing stone trim on the south elevation along West Meadow Drive. 4. The applicant shall remove the lights from the porte - cochere columns which shall be reflected in the building permit submittal. 5. The applicant shall paint the new soffit of the porte - cochere an off - white /tan color to compliment the color of the new stone. 15. Feeney Residence DRB110381 / 5 minutes Rachel Final review of a minor exterior alteration (doors) 3145 -B Booth Falls Court / Lot 2, Block 2, Vail Village Filing 12 Applicant: Daniel J. Feeney ACTION: Approved MOTION: Gillette SECOND: DuBois VOTE: 4 -0 -0 Page 3 9/20/2011 4 -1 -3 16. Aylesworth DRB110383 / 20 minutes Bill Conceptual review of a minor exterior alteration (addition, landscaping) 2586 Davos Trail /Lot 4, Block E, Vail das Schone Filing 1 Applicant: William R. Aylesworth, represented by Steve Francis ACTION: Conceptual review, no vote 17. Diazayas Residence DRB110367 / 15 minutes Bill Conceptual review of new construction (single family residence) 1895 Gore Creek Drive/ Lot 26, Vail Village West Filing 2 Applicant: Doug Dechant, Shepherd Resources ACTION: Conceptual review, no vote 18. Scott Residence DRB110365 / 15 minutes Bill Conceptual review of new construction (1/2 duplex) 4898 Meadow Lane /Lot 25, Block 7, Bighorn Subdivision 5 Addition Applicant: Mark Scott, represented by David Irwin ACTION: Conceptual review, no vote 19. Vail Golf Course Maintenance Shed DRB110396 / 15 minutes Bill Conceptual review of a minor exterior alteration (storage shed) 1278 Vail Valley Drive/ Parcel E, Vail Village Filing 7 Applicant: Town of Vail represented by Vail Recreation District ACTION: Conceptual review, no vote 20. Snow Forest Chalet LLC DRB110368 / 15 minutes Rachel Final review of addition (living room, pool) 186 Forest Road /Lot 9, Block 7, Vail Village Filing 1 Applicant: Snow Forest Chalet LLC, represented by Russell Gies ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: DuBois VOTE: 4 -0 -0 CONDITION(S): 1. The pool shall not encroach more than ten (10) feet into the front setback. STAFF APPROVALS Forth Residence DRB110261 Bill Final review of an addition (living room, master bedroom) 1159 Sandstone Drive /Lot 5, Block 1, Lion's Ridge Filing 4 Applicant: Richard Forth, represented by John G. Martin Architect Sep -Haven LLC Residence DRB110287 Bill Final review of minor exterior alteration (landscaping, spa) 1290 Westhaven Circle /Lot 26, Glen Lyon Subdivision Applicant: Sep -Haven LLC, represented by Scott Sones Carnie Residence DRB110294 Bill Final review of a minor exterior alteration (deck, roof, re- paint) 4314 Streamside Circle /Lot 1, Bighorn Subdivision 4 Addition Applicant: Jack Carnie, represented by Richard Dominick Under Armour DRB110321 Rachel Final review of sign application (window) 227 Bridge Street/Lot C, Block 5B, Vail Village Filing 1 Applicant: Covered Bridge Inc., represented by Nora Kenney of Under Armour Page 4 9/20/2011 4 -1 -4 Archer Residence DRB110323 Rachel Final review of changes to approved plans (walls, deck) 4223 Spruce Way Unit B /Lot 14B, Bighorn 3r addition Applicant: Dr. Heidi Archer, represented by Bernie Weber Karty Residence DRB110327 Bill Final review of a minor exterior alteration (driveway, landscaping) 1406 Moraine Drive /Lot 3, Block 2, Dauphanais - Moseley Filing 1 Applicant: Judy and Mike Karty, represented by Tripp Plavec Menk Residence DRB110331 Rachel Final review of a minor exterior alteration (windows) 385 Gore Creek Drive Unit 204 /Lots 14 -18, Block 5, Vail Village Filing 5 Applicant: Bruce Menk Rechter Residence DRB110339 Tom Final review of a minor exterior alteration (dead tree) 4917 Juniper Lane /Lot 5, Block 4, Bighorn Subdivision 5 Addition Applicant: Bonnie Rechter, represented by Doug Wyatt Lanphere Residence DRB110341 Rachel Final review of an addition (basement) 770 Potato Patch Drive /Lot 6, Block 2, Vail Potato Patch Applicant: Don Lanphere, represented by Jesse Nieto Pitkin Residence DRB110346 Warren Final review of a minor exterior alteration (lighting) 95 Forest Road /Lot 32, Block 7, Vail Village Filing 1 Applicant: Edward Pitkin, represented by Brian Salerno Four Seasons DRB110347 Tom Final review of a minor exterior alteration (landscaping) 1 Vail Road /One Vail Road Resort Applicant: Four Seasons Hotel, represented by Hyder Construction Sterling Resources DRB110348 Rachel Final review of a minor exterior alteration (re -roof) 2568 Arosa Drive /Lot 4, Block C, Vail Das Schone Filing 1 Applicant: Sterling Recourses LLC, represented by Tiley Roofing SCV Partners DRB110350 Tom Final review f a minor exterior alteration (landscaping) 5136 Main Gore Drive /Lot 2, Block 2, Bighorn Subdivision 5 Addition Applicant: Jay Cleary, represented by Sheri Rodeen Under Armour DRB110352 Rachel Final review of a minor exterior alteration (vent) 227 Bridge Street/Lot C, Block 5B, Vail Village Filing 1 Applicant: Covered Bridge Inc., represented by Nora Kenney of Under Armour CP Ventures DRB110353 Warren Final review of a minor exterior alteration (patio, hot tub) 123 Willow Place Unit 1 (Summers Lodge) /Lot 5, Block 6, Vail Village Filing 1 Applicant: CP Ventures, represented by Paul Breitenwischer Page 5 9/20/2011 4 -1 -5 Schneider Residence DRB110357 Rachel Final review of a minor exterior alteration (repaint) 5088 Gore Circle /Lot 3, Block 2, Vail Village Filing 1 Applicant: Michael Schneider, represented by Rich Gutfreund Meadow Creek DRB110363 Rachel Final review of a minor exterior alteration (re -roof) 2560 Kinnikinnick Lane /Meadow Creek Townhomes Applicant: Meadow Creek HOA, represented by Paul Huntoon Santisi Residence DRB110364 Rachel Final review of changes to approved plans (roof) 2655 Larkspur Lane /Lot 4, Block 2, Vail Intermountain Applicant: Michael & Susan Santisi, represented by John Martin, Architect Rowe Residence DRB110372 Warren Final review of minor exterior alteration (window) 950 Sandstone Road /Potato Patch Club Applicant: Patricia Rowe, represented by Philip Matsen Ptarmigan Vail LLC DRB110373 Bill Final review of changes to approved plans (exterior stairs) 996 Ptarmigan Road /Lot 2, Block 4, Vail Village Filing 7 Applicant: Ptarmigan Vail LLC, represented by Beck Building Company Vail Racquet Club Condos DRB110374 Warren Final review of minor exterior alteration (walkway) 4695 Racquet Club Drive /Unplatted Applicant: Racquet Club Owners Association, represented by Steve Loftus Field Residence DRB110375 David Final review of minor exterior alteration (landscaping) 586 Forest Road /Vail Village Filing 6, Block 1, Lot 3 Applicant: Lawrence Field, represented by Kirsten Springer /Mike Earl Kirwan Residence DRB110377 Warren Final review of a minor exterior alteration (repaint) 4779 Meadow Drive /Lot 1 B, Block 5, Bighorn Subdivision 5 Addition Applicant: Pat Kirwan, represented by Sharper Image Painting Jensen Residence DRB110378 Rachel Final review of minor exterior alteration (landscaping) 1718 Buffehr Creek Road /Lot 4, Lia Zniemer Subdivision Applicant: William and Cheryl Jensen, represented by Kirsten Springer Jester Residence DRB110379 Warren Final review of a minor exterior alteration (landscaping) 3827A Lupine Drive /Lot 2, Bighorn Subdivision 2n Addition Applicant: Beth Jester, represented by Johnie's Garden, Inc. Kotlyarevsky Residence DRB110382 Warren Final review of a minor exterior alteration (deck, siding) 1320 Westhaven Drive Unit C2 (Millrace) /Cascade Village Applicant: Lazar Kotlyarevsky, represented by Tom Warzecha Page 6 9/20/2011 4 -1 -6 Schiff Residence DRB110384 Tom Final review of a minor exterior alteration (landscaping) 4213 Spruce Way Unit B /Lot 13, Block 9, Bighorn Subdivision 3r Addition Applicant: Michael Schiff, represented by A Cut Above Landcare Diamond Residence DRB110385 Tom Final review of a minor exterior alteration (landscaping) 4336 Streamside Circle West/Lot 3, Bighorn Subdivision 4 Addition Applicant: Ed Diamond, represented by Abel Forestry Faickney Residence DRB110386 Tom Final review of a minor exterior alteration (landscaping) 4346 Streamside Circle West/Lot 4, Bighorn Subdivision 4 Addition Applicant: Robert Faickney, represented by Abel Forestry Cascade Ski Lift DRB110387 Warren Final review of a minor exterior alteration (ski yard) 1234 Westhaven Drive /Unplatted (Liftside Condominiums) Applicant: Cascade Metropolitan District, represented Pierce Architects Colorado Mountain Condominiums Assoc. DRB110388 Warren Final review of a minor exterior alteration (grease trap) 1310 Westhaven Drive / Unplatted Vail Cascade Applicant: Colorado Mountain Condominiums Assoc., represented by Pierce Architects Brooktree Townhouses Association DRB110389 Warren Final review of a minor exterior alteration (landscaping) 980 Vail View Drive / Lot B6, Block B, Lions Ridge Filing 1 Applicant: Brooktree Townhouses Association, represented by Christopher Carpenter Town of Vail DRB110391 Warren Final review of a minor exterior alteration (trees) 1784 Matterhorn Circle /Lot 3, Vail Village West Filing 2 Applicant: Town of Vail Vail Corp DRB110392 Warren Final review a minor exterior alteration (roof) 458 Vail Valley Drive /part of Tract B, Vail Village Filing 7 Applicant: Vail Corp, represented by Master Sealers Rosen Residence DRB110398 Warren Final review of a minor exterior alteration (patio) 1150 Westhaven Lane /Lot 39, Glen Lyon Subdivision Applicant: Robert and Nancy Rosen 2005 QPR Trust, represented by Robert Boymer Cero S.E. Residence DRB110400 Rachel Final review of a minor exterior alteration (air conditioning) 610 West Lionshead Circle Unit 704 /Lot 1, Block 1, Vail Lionshead Filing 3, Landmark Condos Applicant: Cero S.E., represented by TNT Renovations LLC Erickson Residence DRB110401 Warren Final review of a minor exterior alteration (deck) 1139 Sandstone Drive, Unit 2 /Lot A2, Block A, Lion's Ridge Filing 1 Applicant: Barbara J. Erickson, represented by Nedbo Construction Page 7 9/20/2011 4 -1 -7 Lotker Residence DRB110402 Rachel Final review of changes to approved plans (driveway) 2664 Larkspur Lane /Lot 4, Block 1, Vail Intermountain Subdivision Applicant: Marc Lotker, represented by Michael Maggini Bryony Investment Holdings LTD DRB110404 Warren Final review of a minor exterior alteration (dead tree) 950 Fairway Drive /Lot 6, Vail Village Filing 10 Applicant: Bryony Investment Holdings LTD, represented by Laura O'Connor Columbine North Condominiums DRB110410 Bill Final review of a minor exterior alteration (decks) 2771 Kinnikinnick Road, Building E /Lot 2, Block 4, Vail Intermountain Subdivision Applicant: Columbine North Condominiums, represented by Paul S. Weyman, DDS Vail Golf Course Lightening Shelter DRB110412 Bill Final review of new construction (shelter) Vail Golf Course (Tee #3)/ Tract A, Vail Village Filing 8 Applicant: Town of Vail represented by Vail Recreation District The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. Page 8 9/20/2011 4 -1 -8 PLANNING AND ENVIRONMENTAL COMMISSION September 12, 2011 1:OOpm TOWN OF VAIL TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Pam Hopkins Luke Cartin Tyler Schneidman John Rediker Michael Kurz Henry Pratt 30 minutes 1. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Chapter 12 -15, Gross Residential Floor Area, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, related to the calculation of gross residential floor area on the lowest level of a structure that contains a garage in the Hillside Residential, Single - Family Residential, Two - Family Residential, and Two - Family Primary /Secondary Residential Districts, and setting forth details in regard thereto. (PEC110043) Applicant: Town of Vail Planner: Bill Gibson ACTION: Tabled to September 26, 2011 MOTION: Kurz SECOND: Rediker VOTE: 7 -0 -0 45 minutes 2. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Chapter 12 -6, Residential Districts, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to establish a new zone district, Vail Village Townhouse (VVT) District, and setting forth details in regard thereto; and a request for a recommendation to the Vail Town Council on proposed amendments to Chapter VII, Vail Village Sub - Areas, East Gore Creek Sub - Area ( #6), Vail Village Master Plan, pursuant to Chapter VIII, Implementation and Amendment, Vail Village Master Plan, to include recommendations related to a new Vail Village Townhouse (VVT) District, and setting forth details in regard thereto. (PEC110040, PEC110041) Applicant: Town of Vail Planner: Bill Gibson ACTION: Tabled to September 26, 2011 MOTION: Kurz SECOND: Rediker VOTE: 6 -0 -0 Commissioner Pratt recused himself from the discussion due to his firm's relationship with a potentially affected property owner. Bill Gibson gave a presentation per the staff memorandum. He clarified that today's hearing was to serve as a work session. He highlighted that a letter was sent to all potentially affected owners of property being considered for this new zone district. He highlighted several letters that were received for interested parties. Bill highlighted the policies that were reviewed which sent the Town down the path of the creation of a new zone district. Dominic Mauriello, consultant representing Mr. Galvin, property owner, gave a power point presentation which highlighted past development standards /zoning on the site. He covered three options to address the GRFA concern that his client has with regard to the current resolution. The research presented was in support of a 1.5 GRFA ratio for the new zone district. Page 1 9/20/2011 4 -2 -1 The presentation then discussed the step backs contained within the proposed resolution. A case was made to reduce the step backs on the third floor as that is the floor plate which will contain the primary living spaces. The presentation provided photographic depicts of the height of several buildings in the immediate vicinity. John Dunn, representing Dolph and Barbara Bridgewater, stated that his clients could not be present for the hearing, but asked him to attend and make some comments. Mr. Bridgewater believes that the Town's application reflects the private application of Mr. Galvin without change and represents the ability of the private entity to unfairly influence zoning. He further believes that there are potential negative impacts to iconic views to the east. He expressed concerns that the existing townhomes and condominiumized townhomes are different types of development and shouldn't be included in the same zone district. He is concerned that the new district creates zoning by design review, which doesn't work. Commissioner Kurz stated that he has several concerns regard John Dunn's statements since all development in Vail is regulated by design guidelines and master plans. He noted that the Vail Village Master Plan states that quality redevelopment is encouraged. It is a true statement that the zoning needs to be examined in the redevelopment of parcels on an individual basis and they won't redevelop as a whole. He stated that the PEC previously arrived at an acceptable GRFA of 1.35 while the GRFA recommended by Town Council was 1.25. He supports 1.35 still. Commissioner Hopkins felt that the proposal favored the townhome platted parcels because of the basement deduction being a part of the overall single unit verses the over /under developed properties. She did not favor three foot step backs as proposed by Mauriello Planning Group because three foot balconies are not functional. She also expressed concerns about the roof forms and slopes. She suggested a 4:12 pitch or less for the primary roof and steeper slopes only for dormers and other secondary roof forms. She asked how this proposal prevents the creation of a solid facade over the extent of the property? She expressed concern that the proposed district creates a first -come first - served situation which causes adjacent properties having to step back from the project constructed first. Dominic Mauriello addressed the comment about over and under units and how they might be able to redevelop. The thought is that the bottom floor might become a basement and ground level unit and the current ground floor unit might become the second and third floors. He noted that some existing townhouse developments what to demo /rebuild their entire complex, instead of only remodeling individual units. Commissioner Cartin spoke to the Mauriello Planning Group proposal to allow a 100% basement deduction for allow units. He did not support creating a new deduction method for one zone district. He added that he agreed with Hopkins regarding the setbacks form the front property line potentially creating problems. He agrees that the existing townhomes are unique and deserve a separate zone district. He is struggling to understand how the over /under and individually platted properties would implement the proposed zoning. He express support for a GRFA ratio of 1.35 as previously recommended by the Commission Commissioner Pierce stated that he was previously in support for a 1.25 GRFA ratio. He feels like the Town hired a trusted consultant in Jeff Winston to help in designing some architectural guidelines. He believes we should move forward with the recommendation of Jeff Winston and the Commission's previous recommendation of a 1.35 GRFA ratio. Commisisoner Kurz recommended that the Commission not schedule more work sessions, but instead make a final decision on this application at its next hearing. Page 2 9/20/21)11 4 -2 -2 Commissioner Hopkins again expressed concerned about the recommended roof pitches and that some redevelopment may still need variances if the district is adopted. She studied units 1- 6 of the Vail Townhouse Condominiums and at 1.25 GRFA they would get approximately 300 s.f. per unit, which is an additional room. Commissioner Pierce asked staff to prepare a recommendation to the Town Council containing a 1.35 GRFA ratio and Jeff Winston's recommendation. Commissioner Rediker expressed concern over fully understanding Jeff Winston's recommendations and how the zone district will work for all unit ownership types. Commissioner Kurz agreed with Commissioner Hopkin's concern about roof pitches. Commissioner Pierce noted that these regulations won't fit everyone perfectly, and some variances may still be needed in the future. He also highlighted that the redevelopment of certain existing properties will need to be wholesale demolition. Bill Gibson stated that Staff recognizes that no new regulations could eliminate all future need for variances, but a goal of the proposed district is to eliminate the majority of variances such as side setbacks between attached units. Commissioner Hopkins asked staff to look at roof slopes, the townhouse style guidelines, and deck step backs of 6 to 8 feet. Commissioner Rediker asked why bulk and mass recommendations were in the resolution but not in the ordinance. Bill Gibson explained that the reason was in an effort to keep our zoning code and master plans in a standardized format. 5 minutes 3. A request for a recommendation to the Vail Town Council for prescribed regulations amendments, pursuant to Section 11 -3 -3, Prescribed Regulations Amendment, Vail Town Code, to Sections 11 -7 -15, Public Parking and Loading Signs for Private Property, Vail Town Code, and 11 -7 -16, Informational and Directional Sign for Public Parking on Private Property, Vail Town Code, and setting forth details in regard thereto. (PEC110021 Applicant: Town of Vail Planner: Bill Gibson ACTION: Table to September 26, 2011 MOTION: Kurz SECOND: Rediker VOTE: 7 -0 -0 5 minutes 4. A request for the review of a variance, pursuant to Section 14 -1 -5, Variances, Vail Town Code, from Section 14 -10 -5, Building Materials and Design, Vail Town Code, to allow for the installation of solar panels extending higher than one foot above the building ridgeline, located at 4918 Meadow Drive, Unit A /Lot 16, Block 7, Bighorn Subdivision Fifth Addition, and setting forth details in regard thereto. (PEC100046) Applicant: Warren Dean, represented by Capitol Solar Energy Planner: Rachel Dimond ACTION: Table to September 26, 2011 MOTION: Kurz SECOND: Rediker VOTE: 7 -0 -0 5 minutes 5. A request for a final recommendation to the Vail Town Council for a major amendment to Special Development District No. 29, Crossview, pursuant to Section 12- 9A -10, Amendment Procedures, Page 3 9/20/21)11 4 -2 -3 Vail Town Code, to allow for the exchange of the on -site employee housing unit (EHU) requirement in accordance with the provisions of Section 12 -13 -5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town Code; located at 1460 Buffehr Creek Road, Unit G, /Lot G, Ridge at Vail, and setting forth details in regard thereto. (PEC110051) Applicant: Craig B. Cohn and Sharon M. Puczynski Planner: Rachel Dimond ACTION: Table to September 26, 2011 MOTION: Kurz SECOND: Rediker VOTE: 7 -0 -0 5 minutes 6. A request for the review of variances from Section 12 -6D -6, Setbacks, and Section 12 -6D -9, Site Coverage, Vail Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code, to allow for the construction of a carport within the side setback in excess of the allowable site coverage, located at 2586 Davos Trail /Lot 4, Block E, Vail das Schone Filing 1, and setting forth details in regard thereto. (PEC110053) Applicant: William R. Aylesworth, represented by Steve Francis Planner: Bill Gibson ACTION: Table to September 26, 2011 MOTION: Kurz SECOND: Rediker VOTE: 7 -0 -0 5 minutes 7. A request for the review of variances from Section 11 -6 -3A, Business Identification Signs, and Section 11 -6 -3C, Menu Boxes, Vail Town Code, pursuant to Chapter 11 -10, Variances, Vail Town Code, to allow for the installation of a freestanding business identification sign and a freestanding menu box, located at 174 East Gore Creek Drive (Lodge at Vail) /Lots A, B, and C, Block 5, Vail Village Filing 1, and setting forth details in regard thereto. (PEC110052) Applicant: Lodge Properties, Inc, represented by Graham Frank Planner: Rachel Dimond ACTION: Withdrawn 8. Approval of July 25 and August 22, 2011 minutes MOTION: Rediker SECOND: Cartin VOTE: 7 -0 -0 9. Information Update 10. Adjournment MOTION: Kurz SECOND: Cartin VOTE: 7 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published September 9, 2011, in the Vail Daily. Page 4 9/20/21)11 4 -2 -4 °) TM OF VAIL VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 20, 2011 ITEM /TOPIC: Building and Fire Code Appeals Board (B &FCAB) interviews PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Interview interested applicants for the vacancy on the B &FCAB at the work session. BACKGROUND: One of the board members, Lynn Fritzlen, resigned from the B &FCAB, creating a vacancy. The staff published and posted this vacancy and the town received one letter of interest. The applicant is Greg Conway. Please interview him at the work session. STAFF RECOMMENDATION: Interview the applicant at the work session and make a decision at the eventing meeting to appoint him to the B &FCAB or direct staff to continue to publish for this vacancy. ATTACHMENTS: Memo for B &FCAB vacancy 092011 Greg Conway letter of interest and resume 9/20/2011 TOWN OF VAIL MEMORANDUM TO: Town Council FROM: Lorelei Donaldson DATE: September 20, 2011 SUBJECT: Appointment of a member to the Building & Fire Code Appeals Board (B &FCAB) There is currently one vacancy on the B &FCAB. The Town received one (1) application for the B &FCAB vacancy. Applicants must be residents and registered voters of the Town of Vail and be either a licensed architect, a registered engineer with building - related engineering experience, a construction company executive or superintendent with at least ten years of construction experience or an individual with similar building design and construction knowledge and experience. Staff requests the Town Council interview the applicant at the work session and then appoint one applicant to the B &FCAB at the evening meeting, or if necessary, direct staff to continue to publish for this vacancy. The applicant is Greg Conway and his letter of interest and resume are enclosed. 9/20/2011 5 -1 -1 Lorelei Donaldson From: Greg Conway <gregjconway @gmail.com> Sent: Monday, August 22, 2011 8:54 AM To: Lorelei Donaldson Subject: Building and Fire Code Appeals Board position Attachments: RESUME 4- 14- 11.docx Dear Ms, Donaldson, 1 would like to express my interest in applying for the Building and Fire Code Appeals Board position and have attached my resume in that regard. While an owner of the State Bridge Lodge, 1 had the good fortune to write a wildfire mitigation plan for Eagle County without a previous example to follow which required that I learn about codes and the like. I lived with the concern that an old building (and all its vulnerabilities) need special attention to fire related issues. I assisted the ATF, Eagle county Sherriff, a CO state level investigator in trying to determine what happened when the Lodge and much of my work burned to the ground. I was not owner at that time. I have also dealt with the building code issues extensively. Sincerely, Gregory J. Conway 9/20/2011 5 -2 -I 2417 Chamonix Ln #9, Vail, CO 81657 t 970 -471 -5381 t gregjconway Greg Conway 1976 -1980 Rensselaer Polytechnic Institute; Mechanical Engineer 1980 -1994 Watervliet Arsenal; Watervliet, NY 1. Metrology engineer, Awarded Patent #4,499,769 for application of Acoustic Emission to gun barrel straightening (See attached), designed measurement equipment & methods 2. Technology Application, Recognized as US Army expert on newly emerging micro- computer technology, Personal Computers 3. Director, Statistical Methods & Quality Control (Received award from Secretary of Defense, Hon. Frank Carlucci, see attached) 4. Director Continuous Improvement, wrote basis of award from US Vice- President Dan Quayle, customer orientation 5. Director Strategic Systems Management (Contributing Author in Multiple books on Systems Management & Excellence in Government, See attached) 6. Executive Board member as Director of Quality Assurance 1994 -1998 Belize, Central America; Maya Mountains Archaeological Project 1. Technology Manager, CPS, Radios, Planning, Logistics, Field Operations 2. Logistics Manager, Tomb exploration, Route planning, Supplies planning, expeditions, construction home base 1994 -2007 Construction & Remodeling, Corp. Owner; Eagle County, Colorado 1. Planning, project management, design and actual construction & residential remodeling 2003 -2006 Owner, State Bridge Lodge; Bond, Colorado 1. Made improvements in the water system, added well and improved sewage systems 2. Made improvements in musical production, designed and built new stage 3. Made improvement in lodging, added yurts & increased available beds by 400% 4. Made improvements to parking space 5. Made improvements to river Access, legal agreement with Union Pacific and landowner 6. Made improvements to structure, re- invigorated "Crystal Theater" 7. Made Improvements to BLM, Union Pacific and Eagle County relationships S. Made Improvements to liquor management plan, less danger on rail road and roads 9. Wrote Eagle County Wildfire Mitigation Plan, 10.Wrote & became licensed CO water system operator, to operate new well 11.Oversight of archaeological surveys, land detailed airplane surveys, hydrological studies, environmental studies 12.Assisted Eagle County Sherriff, ATF and CSP in 2007 burning investigation 2006 -2010, Owner; G -Con Builders, Vail, CO 1. Residential Remodeling, General Contractor 9/20/2011 5 -2 -2 Supporting Documents 1. Bachelor Science Mechanical Engineer, RPI 1980 2. Patent #4,499,769 Acoustic Emission Monitoring 3. U.S Army Information Systems Engineering Command's Technology Integration Center 4. Award, Secretary of Defense 5. Coopers & Lybrand, book on Excellence in Government 6. Competing Globally Thru Customer Value: The Management of Strategic Supra- systems 7. Certified Colorado Water System Operator 9/20/2011 5 -2 -3 MINN OF 'V, i VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 20, 2011 ITEM /TOPIC: Information Update and Attachments: 1) Century Link /Crown Castle Verbal Update - Ron Braden; 2) July Vail Business Review; and 3) On Thursday, September 29th, the Town of Vail Public Library will have a delayed opening due to their semi - annual Staff Development Day. Library staff will receive training in 3 areas on this day beginning at 9:00 am. Topics to be covered are: 1. Databases provided by our vendor, Recorded Books (ePrep, Universal Class, Law Depot and One Click Digital) ... 2. Boopsie (our new mobile library application) ... 3. eBooks (Nook, !Pad and Galaxy). Training will end at 2:00 and staff will be ready to serve our customers from 2:00 pm - 8:00 pm that day. - Lori A. Barnes ATTACHMENTS: 2011 July Vail Busniess Revenue 9/20/2011 0 JULY2011 i VAIL BUSINESS REVIEW TOWN OF VA September 15, 2011 Overall July sales tax increased 17.6% with Retail increasing 13.1%, Lodging increased 32.9 %, Food and Beverage increased 26.1 % and Utilities /Other (which is mainly utilities but also includes taxable services and rentals) decreased 19.6 %. The Out of Town category continues to be greatly affected by construction, interior design firms and furniture stores delivering in to Vail. Excluding the Out of Town category sales tax for the month of July was up 24.1 %. Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e- mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479 -2125 or Judy Camp at (970) 479 -2119. Sincerely, Sally Lorton Sales Tax Administrator 9/20/2011 6 -1 -1 July 2011 Sales Tax VAIL VILLAGE July July July 2010 2011 % Collections Collections Change Retail 179,190 217,023 21.1% Lodging 111,947 184,491 64.8% Food & Beverage 237,252 322,035 35.7% Other 3,271 3,113 -4.8% Total 531,660 726,662 36.7% LIONSHEAD July July July 2010 2011 % Collections Collections Change Retail 56,504 69,383 22.8% Lodging 94,124 119,339 26.8% Food & Beverage 72,536 80,644 11.2% Other 4,631 3,436 -25.8% Total 227,795 272,802 19.8% 9/20/2011 6 -1 -2 July 2011 Sales Tax CASCADE VILLAGE /EAST VAIL /SANDSTONE /WEST VAIL July July July 2010 2011 % Collections Collections Change Retail 150,370 160,727 6.9% Lodging 74,134 72,188 -2.6% Food & Beverage 51,415 54,364 5.7% Other 5,561 4,864 -12.5% Total 281,480 292,143 3.8% OUT OF TOWN July July July 2010 2011 % Collections Collections Change Retail 46,945 42,500 -9.5% Lodging 5,615 3,918 -30.2% Food & Beverage 1,994 844 -57.7% Utilities & 133,424 106,660 -20.1% Other Total 187,978 153,922 -18.1% 9/20/2011 6 -1 -3 July 2011 Sales Tax TOTAL July July July 2010 2011 Collections Collections Change Retail 433,009 489,633 13.1% Lodging 285,820 379,936 32.9% Food & Beverage 363,197 457,887 26.1% Utilities & 146,887 118,073 -19.6% Other Total 1,228,913 1,445,529 17.6% 9/20/2011 6 -1 -4 RETAIL SUMMARY July July July 2010 2011 % Collections Collections Change FOOD 121,695 129,122 6.1% LIQUOR 33,076 37,391 13.0% APPAREL 78,873 89552 13.5% SPORT 86,935 107,156 23.3% JEWELRY 21,313 29,062 36.4% GIF1' 10592 10,991 3.8% GALLERY 7,225 8571 18.6% OTHER 72,759 77,453 6.5% HOME 541 335 - 38.1% OCCUPATION TOTAL 433,009 489,633 13.1% 9/20/2011 6 -1 -5 JOWWM OF . 1� �l VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 20, 2011 ITEM /TOPIC: Matters from Mayor and Council 9/20/2011 } TOM J OF Ni VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 20, 2011 ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(f) ) - to discuss personnel matters, Regarding: Personnel matters; 2) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Discussion concerning negotiations regarding Timber Ridge Redevelopment Agreement, Ever Vail Development Agreement and other real property negotiations. PRESENTER(S): Matt Mire 9/20/2011