HomeMy WebLinkAbout2011-10-04 Agenda and Support Documentation Town Council Work Session VAIL TOWN COUNCIL
WORK SESSION AGENDA TO OF M il
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:30 P.M., OCTOBER 4, 2011
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
1. ITEM /TOPIC: Library / Site Visit (30 min.)
PRESENTER(S): Greg Hall
2. ITEM /TOPIC: DRB /PEC Update (20 min.)
PRESENTER(S): Warren Campbell
3. ITEM /TOPIC: Betty Ford Alpine Garden Presentation (15 min.)
PRESENTER(S): Nicola Ripley
4. ITEM /TOPIC: Vail 50th Anniversary Presentation (15 min.)
PRESENTER(S): James Deighan
5. ITEM /TOPIC: Library Remodel presentation (20 min. )
PRESENTER(S): Pam Brandmeyer /Greg Hall /Lori Barnes
6 . ITEM /TOPIC: Information Update and Attachments:
1) August Sales Tax;
2) July All Store Same Store Sales;
3) Revenue Highlights; and
4) Final Phase Ford Park Bike Lanes Update. (15 min.)
PRESENTER(S): Various
BACKGROUND: 4) Phase II Ford Park Bike Lanes Update:
The town has obtained approval from CDOT to move forward with the final phase
of bike lanes at Ford Park. This funding is in the 2011 budget. In order to
accommodate the extra width to meet the 4 -30 day overflow parking standard and
due to limited space, curb and gutter will be placed similar to either end of this
project. In addition, repairs will be made to the frontage road where the stripe
relocation work for the bike lanes has caused damage, including the Intermountain
area.
10/4/2011
7. ITEM /TOPIC: Matters from Mayor and Council (15 min.)
8. ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(f) ) -
to discuss personnel matters, Regarding: Personnel matters; 2) C.R.S. §24-
6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or
sale of property interests; to receive legal advice on specific legal
questions; and to determine positions, develop a strategy and instruct
negotiators, Regarding: Discussion concerning negotiations regarding
Timber Ridge Redevelopment , Ever Vail Development Agreement, and
other real property negotiations. (90 min.)
PRESENTER(S): Matt Mire
9 . ITEM /TOPIC: Adjournment (4:10 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE
APPROXIMATE DATES AND TIMES AND SUBJECT TO
CHANGE) --
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK
SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, OCTOBER 18, 2011 IN THE VAIL TOWN COUNCIL
CHAMBERS
FUTURE AGENDA ITEMS:
October 18, 2011 Work Session:
Peer Resort Sharing Discussion - Staff /Council - 45 min.
Historic Landmark/Preservation Discussion - George - 30 min.
Commercial Ski Storage - 30 min - Rachel
October 18, 2001 Evening Meeting:
Consent Agenda: September Meeting Minutes 15 min.
Summer Parking Wrapup Discussion - Greg H. 30 min.
Municipal Site Placement - Stan /George - 30 min?
Ord #19 Amendment to SDD #29 -2nd Reading - Rachel - 30 min.
Volunteer PD proclamation - Consent Agenda - Judy H. /PD - 5 min.
Second Reading of 2012 Budget Ordinance - Kathleen - 10 min.
VLMD Budget Resolution - Separate Meeting - Kathleen - 15 min.
VRA Budget Resolution - Separate Meeting - Kathleen - 30 min.
DRB View Corridor Tree Policy - George - Evening - 30 min.
Ever Vail - Warren - 60 min.
Other Dates TBD:
Swearing of of new Town Council members and appointment of new Mayor
-WS -11/15
First Reading of Mill Levy certification ordinance - Kathleen - 30 min. -
Evening - 11/15
Second Reading of Mill Levy certification ordinance - Kathleen - 10 min. -
Evening - Dec. 6
First Reading of Supplemental #3 - Kathleen - 30 min. - Evening - Dec. 6
CSE funding recommendation - Kelli - 30 min. Evening - Dec. 6
CSE /VLMDAC vacancy appointment interviews - Kelli /Pam - WS - 30 min. -
10/4/2011
Dec. 6
CSE /VLMDAC vacancy appointments - Kelli /Pam - WS - 10 min. - Dec. 6
Second Reading of Supplemental #3 - Kathleen - 10 min. - Evening - Dec.
20
Recognition of Mike Kloser - Mark Miller - Evening - TBD - 10 min.
Strategic Parking Plan - Greg Hall - 60 min. - TBD
Comcast Discussion - Ron Braden /Matt Mire 60 min. - TBD
NWCCOG Brief Discussion from Pam Caskie, Ex. Dir. - 10 min. or TBD
Mutual Aid Agreement - Mark Miller - Consent Agenda - TBD
GID Resolution and Discussion - Stan /Matt - TBD (Separate Meeting)
10/4/2011
JOWWM OF .
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 4, 2011
ITEM /TOPIC: Library / Site Visit
PRESENTER(S): Greg Hall
10/4/2011
JOWWM OF .
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 4, 2011
ITEM /TOPIC: DRB /PEC Update
PRESENTER(S): Warren Campbell
ATTACHMENTS:
September 21, 2011 DRB Meeting Results
September 26, 2011 PEC Meeting Results
10/4/2011
TOWN OF VAIL DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
September 21, 2011
Council Chambers
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Tom DuBois
Pete Dunning
Brian Gillette
Rollie Kjesbo
Libby Maio
PROJECT ORIENTATION 1:30pm
SITE VISITS
1. Louthan Res. — 4966 Juniper Lane
2. West Vail Fire Station — 2399 North Frontage Road West
MAIN AGENDA 3:OOpm
1. Ball Residence DRB110329 / 5 minutes Rachel
Final review of minor exterior alteration (stairs)
2835 Snowberry Drive /Lot 8, Block 9, Vail Intermountain
Applicant: Beth Levine Architect, Inc.
ACTION: Approved
MOTION: DuBois SECOND: Maio VOTE: 5 -0 -0
2. Shirt Off My Back DRB110366 / 5 minutes Bill
Final review of a sign (business identification)
286 Bridge Street/ Part of Lots C &D, Block 5A, Vail Village Filing 1
Applicant: Jeff Selby
ACTION: Tabled to October 5, 2011
MOTION: DuBois SECOND: Kjesbo VOTE: 5 -0 -0
3. Louthan Residence DRB110430 / 15 minutes Bill
Final review of a minor exterior alteration (patio)
4966 Juniper Lane /Lot 8, Block 5, Bighorn Subdivision 5 Addition
Applicant: Ann & Bob Louthan, represented by Piper Architecture
ACTION: Approved with condition(s)
MOTION: Plante SECOND: Kjesbo VOTE: 5 -0 -0
CONDITION(S):
1) The applicant shall install the new patio wall brick and stone cap treatment to the two existing
wooden planters adjacent to the new patio. Replacing the existing wood planter material with
brick and a stone cap will provide further compatibility with the existing structure.
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4. Lionshead Welcome Center DRB110441 / 5 minutes Warren
Final review of changes to approved plans (photovoltaic panels)
395 East Lionshead Circle /Lot 1, Block 2, Vail Lionshead Filing 1
Applicant: Town of Vail, represented by Tom Kassmel
ACTION: Approved
MOTION: DuBois SECOND: Gillette VOTE: 5 -0 -0
5. West Vail Fire Station DRB110442 / 15 minutes Bill
Final review of changes to approved plans (retaining wall materials)
2399 North Frontage Road West/Lot A, Block A, Vail das Schone Filing 1
Applicant: Town of Vail, represented by Mark Miller
ACTION: Approved with condition(s)
MOTION: DuBois SECOND: Gillette VOTE: 5 -0 -0
CONDITION(S):
1) The applicant shall install stone cladding on the retaining wall (both the inside and outside
faces) adjacent to the front truck bay doors to match the existing stone on the building.
2) The applicant shall maintain the existing light pole support columns as unpainted, brushed
concrete.
3) The applicant shall texturize and then paint the outside face of the retaining wall adjacent to the
rear truck bay doors a color to blend with the existing retaining walls.
STAFF APPROVALS
Reiss Residence DRB110255 Warren
Final review of minor exterior alteration (landscaping)
1784 Matterhorn Circle /Lot 3, Vail Village West Filing 2
Applicant: Helmut Reiss
Bellinghausen Residence DRB110265 Bill
Final review of changes to approved plans (windows)
4660 Meadow Drive, Building 12, Unit 15 (Vail Racquet Club) /Unplatted
Applicant: Jeffery & Karen Bellinghausen, represented by Edward Turnbull
Telemark Townhouse Association DRB110278 / 15 minutes Rachel
Final review of a minor exterior alteration (reroof, repairs)
1090 Vail View Drive /Lot B1, Block B, Lion's Ridge Filing 1
Applicant: Telemark Townhouse Association, represented by Dennis Schurman
Herbst Residence DRB110349 Rachel
Final review of a minor exterior alteration (deck)
1090 Vail View Drive Unit 15 (Telemark Townhouse) /Lot B1, Block B, Lion's Ridge Filing 1
Applicant: Theresa Herbst, represented by Saundra Spaeh
Aspen Tree Condominiums DRB110354 Warren
Final review of a minor exterior alteration (meter enclosure)
931 Red Sandstone Road /Unplatted
Applicant: Aspen Tree Condominium Association, represented by Jeff Snyder
115 Company DRB110356 Bill
Final review of changes to approved plans (drainage, landscaping)
115 Forest Road /Lot 30, Block 7, Vail Village Filing 1
Applicant: 115 Company, represented by KH Webb
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Vail Ski & Snowboard School DRB110360 Rachel
Final review of a sign (business identification)
675 Lionshead Place /Lots 1 -3, Lionshead Filing 6
Applicant: Vail Resorts, represented by Jeff Babb
John Residence DRB110362 Bill
Final review of a minor exterior alteration (landscaping)
5075 Ute Lane /Lot 29, Block 1, Vail Meadows Filing 1
Applicant: Maurice John
Turk Residence DRB110369 Bill
Final review of minor exterior alteration (windows, door)
62 East Meadow Drive, Unit 206 (Talisman) /Lots K, L, Block 5E, Vail Village Filing 1
Applicant: Steve Turk, represented by David Burns
Wilhelmsen Residence DRB110371 Rachel
Final review of a minor exterior alteration (decks, fire pit)
2910 Booth Creek Drive /Lot 2, Block 4, Vail Village Filing 11
Applicant: Axel and Janie Wilhelmsen, represented by Martin Manley Architects
Franke Residence DRB110393 Rachel
Final review of a minor exterior alteration (repaint)
2712 Kinnikinnick Court/Lot 10, Block 2, Vail Intermountain Development Subdivision
Applicant: Patricia Franke
Spraddle Creek Home Owners Association DRB110394 Warren
Final review of a wildlife resistant trash enclosure
1067 Riva Glen Drive /Lot 6, Spraddle Creek Subdivision
Applicant: Spraddle Creek Homeowners Association, represented by Matt Hansen
Brown/ Mattison Residence DRB110395 Warren
Final review of a minor exterior alteration (roof)
5047 Ute Lane /Lot 33 Vail Meadows Filing 1
Applicant: Richard A. Brown, Jr. And Helene and William Mattison
Groe Residence DRB110399 Bill
Final review of a minor exterior alteration (deck)
5045 Main Gore Drive /Lot 34A, Vail Meadows Filing 1
Applicant: Lonnie & Jackie Groe, represented by KH Webb Architects PC
Pownall Residence DRB110403 Warren
Final review of a minor exterior alteration (re -roof)
267 Rockledge Road /Lots 14 & 17, Block 7, Vail Village Filing 1
Applicant: Richard Pownall, represented by TNT Roofing Constructors
Bradshaw Residence DRB110406 Rachel
Final review of a minor exterior alteration (deck)
1230 Westhaven Circle /Lot 32 -B, Glen Lyon Subdivision
Applicant: David Bradshaw, represented by Snowdon & Hopkins Architects PC
Cahalin Residence DRB110407 Warren
Final review of an addition (bedroom)
1816 Sunburst Drive /Lot 1, Vail Valley Filing 3
Applicant: Jack and Helen Jo Cahalin, represented by RKD Architects
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Schuetze Residence DRB110409 Bill
Final review of an addition (bedroom)
770 Potato Patch Drive, Unit 17 /Lot 6, Vail Potato Patch
Applicant: Jed Schuetze, represented by Matt Bomer
Reynolds Residence DRB110413 Warren
Final review of a minor exterior alteration (vent)
4301 Columbine Drive Unit C /Lot 1, Block 7, Bighorn Subdivision 3r Addition
Applicant: Ken Reynolds, represented by Meadow Mountain Plumbing & Heating
Blue Eyes Properties DRB110414 Warren
Final review of a minor exterior alteration (windows)
360 East Lionshead Circle Unit 12 (Lodge at Lionshead) /Lot 7, Block 1, Vail Lionshead Filing 1
Applicant: Blue Eyes Properties, represented by K.H. Webb Architects
Red Sandstone Park DRB110415 Bill
Final review of changes to approved plans (parking and grading)
715/725 North Frontage Road /Vail Potato Patch
Applicant: Town of Vail, represented by Gregg Barrie
Heath Residence DRB110416 Warren
Final review of a minor exterior alteration (windows)
1100 Lions Ridge Loop Unit 1404 (Simba Run) /Lot 6 -10, Block C, Lion's Ridge Filing 1
Applicant: Don Heath, represented by Farrow Hitt
Covered Bridge Park DRB110418 Bill
Final review of a minor exterior alteration (walkway)
246 East Meadow Drive /Lot B, C, Block 5, Vail Village Filing 1
Applicant: Town of Vail, represented by Gregg Barrie
Hadley Residence DRB110420 Tom
Final review of a minor exterior alteration (landscaping)
1127 Vail Valley Drive /Lot 11, Block 6, Vail Village Filing 7
Applicant: Phil Hadley, represented by Greg Sands
Town of Vail DRB110421 Warren
Final review of a minor exterior alteration (landscaping)
107 Rockledge /Lot 4, Block 7, Vail Village Filing 1
Applicant: Holy Cross Energy, represented by Bill Huber
Vucich Residence DRB110422 Rachel
Final review of a minor exterior alteration (landscaping)
4957 Juniper Lane /Lot 3, Block 4, Bighorn Subdivision 5 th Addition
Applicant: Tom Vucich
Slifer Residence DRB110424 Bill
Final review of a minor exterior alteration (vent)
193 Gore Creek Drive (Gore Creek Plaza) /Part of Tract A, Block 5B, Vail Village Filing 1
Applicant: Rod Slifer
Sterling Resources DRB110434 Rachel
Final review of a minor exterior alteration (windows)
2568 Arosa Drive /Lot 4, Block C, Vail das Schone Filing 1
Applicant: Sterling Resources LLC, represented by Betty Ann Maline
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The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479 -2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356,
Telephone for the Hearing Impaired, for information.
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PLANNING AND ENVIRONMENTAL COMMISSION
September 26, 2011
1:OOpm
TOWN OF VAIL
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Bill Pierce
Michael Kurz
John Rediker
Tyler Schneidman
Henry Pratt
Luke Cartin
15 minutes
1. A request for a final recommendation to the Vail Town Council for a major amendment to Special
Development District No. 29, The Valley Phase II, pursuant to Section 12- 9A -10, Amendment
Procedures, Vail Town Code, to allow for the exchange of the on -site employee housing unit
(EHU) requirement in accordance with the provisions of Section 12 -13 -5, Employee Housing Unit
Deed Restriction Exchange Program, Vail Town Code; located at 1460 Buffehr Creek Road, Unit
G/ Lot G, Crossview at Vail, Phase 3, and setting forth details in regard thereto. (PEC110051)
Applicant: Craig B. Cohn and Sharon M. Puczynski
Planner: Rachel Dimond
ACTION: Approved with Conditions
MOTION: Kurz SECOND: Rediker VOTE: 6-0-0
CONDITIONS:
1. The approval of a major amendment to SDD No. 29 is contingent upon the approval of
an employee housing unit transfer in accordance with the provisions of Section 12 -13 -5,
Employee Housing Unit Deed Restriction Exchange Program, Vail Town Code.
Rachel Dimond made a presentation per the Staff memorandum.
Craig Cohn, the applicant, stated that the unit is not close to the bus and is difficult to rent due to
its location.
Commissioner Rediker asked how many other EHUs are on site at this SDD.
Rachel Dimond responded that there are no other EHUs on site.
Commissioner Pratt asked why the EHU was smaller than the SDD specified.
Rachel Dimond responded that the Town required only 433 square feet for an EHU upon
recording of the EHU.
60 minutes
2. A request for the review of variances from Section 12 -6D -6, Setbacks, Section 12 -6D -8, Density
Control, and Section 12 -6D -9, Site Coverage, Vail Town Code, pursuant to Chapter 12 -17,
Variances, Vail Town Code, to allow for the construction of a garage within the side setback in
excess of the allowable gross residential floor area and site coverage, located at 2586 Davos
Trail /Lot 4, Block E, Vail das Schone Filing 1, and setting forth details in regard thereto.
(PEC110053)
Applicant: William R. Aylesworth, represented by Steve Francis
Planner: Bill Gibson
ACTION: Tabled to October 10, 2011
MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0
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Bill Gibson made a presentation per the Staff memorandum.
Commissioner Pratt asked why the breezeway is considered GRFA.
Bill Gibson responded that the breezeway is GRFA because it is more than 75% enclosed.
Commissioner Pierce asked for clarification about the number of allowable units on the lot.
Bill Gibson clarified that due to the lot size, only one unit is allowed and the existing duplex is
legally nonconforming.
Commissioner Rediker asked how reducing the garage area from 640 to 600 square feet as
recommended by Staff would affect the bulk and mass, specifically height.
Steve Francis, representative of the applicant, stated that the entry will be shortened to make
more room at the entry.
Bill Gibson stated that there was a 3D model on the center table for the Commission's review.
Commissioner Pierce stated that it is reasonable to request a two -car garage. However, he was
concerned about the impact of the proposed new bulk and mass above the existing house and
lack of compatibility with the existing house. He supports a setback and site variance, but is
against this specific proposal because of the new garage design.
Commissioner Rediker asked about allowable driveway grades. He asked if a better solution
would be to heat the driveway.
Steve Francis stated the existing driveway has a 21% slope and is dangerous. In the winter,
cars often get stuck and the house was hit three times last winter by cars entering the driveway.
Bill Gibson stated that the maximum driveway grade is 10% when unheated, and 12% when
heated.
Commissioner Kurz stated that he is concerned about increased bulk of the garage design. He
stated he is in favor of this because it a workable solution and similar to the previous design that
received variance approvals.
Commissioner Pratt stated that reducing the size of the garage by 40 square feet doesn't make
sense. Both units should have two car garages. He asked Staff if they built garage that didn't
touch the driveway, would they need to fix the driveway. He also asked about regulations that
required no backing out of driveways.
Bill Gibson responded that the provision prohibiting backing out into the road was removed from
the regulations several years prior.
Commissioner Pratt stated that the garage should be lowered in elevation.
Commissioner Cartin said that it is unfortunate that existing mature trees will be removed. He
agreed with the previous comments about additional building mass, and noted his concern about
creating a long unbroken front facade. He asked the applicant to clarify what is proposed under
the garage.
Steve Francis explained the layout and identified a proposed crawl space under the garage.
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Commissioner Schneidman stated that the trees should be replaced and that the garage addition
as proposed seemed out of character with the home.
Commissioner Pratt asked about a tree replacement plan.
Warren Campbell responded that trees will be replaced with a number of trees the DRB finds
appropriate for the site, but not foot for foot as the site would like not be able to handle that level
of additional planting.
Commissioner Pierce asked if the slope on site is over 30 %.
Bill Gibson stated he did not know the exact slope, but the lot did was likely not in excess of
30 %.
Commissioner Kurz stated that they may want to instruct the applicant to come back.
Commissioner Pierce stated that the garage is insensitive to the site and may need to be
reduced in mass to minimize impacts to the neighbors. He suggested the applicant come back
with a revised design that lowered the finished floor and roof heights of the proposed garage.
Steve Francis stated that they considered all options and that the neighbor's driveway and the
steep grades are constraints on the design.
Commissioner Pierce asked if the applicant wants to come back or if the applicant wants a final
vote.
Commissioner Kurz suggested that Staff's proposed condition to reduce the floor area of the
garage be stricken.
45 minutes
3. A request for a recommendation to the Vail Town Council on prescribed regulation amendments
to Chapter 12 -15, Gross Residential Floor Area, Vail Town Code, pursuant to Section 12 -3 -7,
Amendment, Vail Town Code, related to the calculation of gross residential floor area on the
lowest level of a structure that contains a garage in the Hillside Residential, Single - Family
Residential, Two - Family Residential, and Two - Family Primary /Secondary Residential Districts,
and setting forth details in regard thereto. (PEC110043)
Applicant: Town of Vail
Planner: Bill Gibson
ACTION: Table to October 24, 2011
MOTION: Kurz SECOND: Pratt VOTE: 6 -0 -0
Bill Gibson made a presentation per the Staff memorandum.
Commissioner Kurz stated that the proposed amendments make GRFA more equitable. He
asked if Kathy Langenwalter agreed with the proposed amendments.
Kathy Langenwalter stated that when she originally read the regulations, she thought each
deduction was taken in any order, not how the code is currently implemented. She noted that
the proposed amendments clarified how GRFA should be calculated.
Bill Gibson stated that while the appeal was for changes to calculations of GRFA related to HR,
SFR, PS, R, Staff recommends changes to all residential districts.
Commissioner Pratt asked if the basement deduction applies only to the extent to which you do a
construct a garage.
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Bill Gibson explained that the deductions would occur in different columns.
Commissioner Pratt expressed concern that it appeared that a double credit was being given for
garage credits being located o the lowest level. He was concerned with the result of a negative
GRFA calculation on the lowest level.
Kathy Langenwalter spoke to the history of credits being given to property owners to construct a
garage.
Commissioner Pratt believes there is credit being given to the garage area which was not
intended in the proposed language.
Commissioner Cartin is concerned with the concept of negative GRFA. He does not understand
how that is possible and it will result in bulk and mass above grade on the site. He believes
there is a double counting of the credits.
Commissioner Pratt believed that there would be unintended consequences based upon the
proposal.
Commissioner Kurz questioned how the proposed amendments could be abused.
Commissioner Pierce suggested that the item be tabled and Staff provide additional examples of
GRFA calculations under the existing and proposed regulations at their next hearing.
60 minutes
4. A request for a recommendation to the Vail Town Council for prescribed regulation amendments
to Title 12, Zoning Regulations, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail
Town Code, to amend the regulation of indoor and outdoor ski storage, and setting forth details
in regard thereto. (PEC110054)
Applicant: Town of Vail
Planner: Rachel Dimond
ACTION: Table to October 10, 2011
MOTION: Kurz SECOND: Pratt VOTE: 6 -0 -0
Rachel Friede made a presentation per the staff memorandum. She presented several photos of
the activities that are occurring throughout the Village and Lionshead. She highlighted the policy
direction provided by Council to get skis out of guests hands and boots off of their feet, thus
encouraging lingering in the Village and Lionshead. She highlighted the history of the existing
regulations and the intent to balance a lively retail with guest services. A summary of each
businesses' practices was presented.
Greg Spencer, representing the Sebastian, advocated for finding a solution to the issue being
raised. He highlighted that the troubled asset his owner took possession of was looking for a
competitive advantage to offer guests in a hotel located along the Frontage Road. They
identified a need for an anchor to the base of the mountain for both the summer and winter
seasons. They found a commercial space in the Vista Bahn Building and initially wanted to do
lockers, but after conversations with the Town, the lockers were abandoned and a commercial
aspect was included. They looked at what they were permitted to do and embraced solutions
which provided their guest's needs and the town's regulations. He pointed out a challenge with
the steps at the rear of the commercial space and the trouble with getting a ski rack up and down
the grade change. He offered that the average daily rate in the winter was increased by $45
dollars a night partially due to the reinvestment into the property and the asset at the base of the
mountain.
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Commissioner Pierce inquired to the approximate floor area dedicated to ski storage.
Mr. Spencer stated that out of 2,400 square feet, approximately 800 square feet was devoted to
storage (30 %). He added that they provide a variety of skis for their guests to accommodate the
various snow conditions.
Hans Willimann, general manager of the Four Seasons, felt that a ski concierge service was a
necessity for their business. He highlighted that his business had to overcome the location of
their hotel at a significant distance from the base of the mountain. He stated that 95% of guests
are renting skis from Gorsuch with whom they have a 25 year agreement for the occupancy of
the space and their provision of rental services. He described the operations that occur on each
floor of the space. He spoke to the outside storage of the skis which is located off their property.
He spoke to the scenario of the removal of the existing steps and the incorporation of a ramp.
He added that he has worked with Vail Resorts to allow for a ski rack at the base of the ski yard
in order to provide guests with the ability to not have to carry their skis to the snow. He
concluded by stating that what he sees in the photographs is success as skis mean guest are in
Town and revenue is being generated.
Commissioner Pierce requested additional information on the various activities occurring on
each floor of the building they are occupying.
Mr. Willimann provided additional information on each floor and the use of the racks. He stated
that only one rack is left at the base.
Commissioner Kurz asked Mr. Willimann to respond to a photo of excessive racks outside of the
Ski Haus and to speak to his experience in Europe resorts to potentially provide solutions.
Hans Willimann stated that ski storage is typically at the base of the mountain and is typically at
grade. He suggested the Town build a ski storage barn at the base of the mountain.
Tom Siparo, owner of Double Diamond, stated that he is generally in favor of ski storage at or
near the base of the mountain. He does have concerns that every business is not ideal for ski
storage. He does not believe retailers would give up first floor area for a ski locker. He is
concerned that there are regulations currently in place which are overlooked and unenforceable.
He has a great deal of frontage on his property and he has some racks, but does not foresee
putting racks along the full length. He supports a ski barn concept at the base of the mountain.
This benefits all retailers. He stated tax revenue is not being collected due to ski storage being
camouflaged as ski repair. He is not in support of hotels contracting with other retailers to
provide ski storage. He added that he built 70 lockers in the basement of the Lionshead Centre
and approximately 50 were leased on a season basis. He is concerned with businesses that are
using loopholes. He does not believe signs placed on racks is attractive. He said the Town
needs to resist having a bazaar flea market appearance.
Commissioner Pierce asked if Mr. Siparo stored skis on the first floor or outside.
Mr. Siparo stated that he only stores skis which are rented on the first floor.
Jeff Babb, representing Vail Resorts, believes there is no doubt that ski storage is important and
providing the service only adds to a positive guest experience. He spoke to the bazaar
appearance and their use of the pop -up tents. The tents provide a visual queue to guests and
are completely removable at the end of the day when the service is concluded. He believes that
the concept of a ski barn is interesting as constructing below grade space is expensive. He said
he does not believe people will abandon their retail for ski storage. Regarding clutter, he stated
that this is a ski area and their will be skis.
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Commissioner Pierce asked Jeff Babb to speak to the situation at the Ski Haus which is what is
of concern to the Town.
Commissioner Kurz was concerned that the racks do not say whom the rack is to be used by
and the use of the extent of the commercial frontage. What is occurring in this case is not
appropriate.
Jeff Babb, representing One Vail Place as the president of the HOA, added that the association
is not favorable to what is occurring at the Hill Building.
Commissioner Pierce stated that the first floor should remain public and not a private club.
Jeff Babb suggested that limiting the amount of area for the orientation of the racks. He said
racks should be signed to identify the use of the racks. He said it should not look like the racks
are crammed into a space.
Commissioner Kurz stated that there are numerous issues. There is a revenue issue, code
enforcement issue and issue of location. He understands the need to have a presence at the
base of the mountain, but asked rhetorically where will it end in terms of other businesses
wanting to have the same advantage. He suggested a task force should be looking at this. He
suggested that guest convenience is paramount, as well as merchant protection and protection
of the right -of -way.
Commissioner Pratt asked if there was a central ski storage ideally below the grade in the ski
yard and how would it affect the business models.
Tom Siparo stated that there are hotel guests and the general guest which are two different
groups.
Greg Spencer stated that the cost of ferrying skis is very expensive.
Commissioner Cartin stated that the Ski Haus is an example of where we do not want to arrive.
He is concerned about the number of hotel and lodges in Town and each operator wanted to
meet the guest at the base of the snow yard which creates an undesirable situation at the end of
the day.
Jeff Babb believes that what is occurring right now is satisfying the majority of the guest's needs.
Jeff highlighted that it was rare to reach capacity in the public ski storage facility at the base of
the mountains.
Commissioner Kurz stated that the issue is on mountain boot and shoe storage. He believes
that it is going to take more than the PEC to solve.
Tom Siparo inquired as to what is currently permitted.
Rachel Dimond stated what was allowed.
Commissioners Pratt and Kurz stated that horizontal zoning must be protected.
Commissioner Pratt stated that a part of the experience is window shopping and storage in the
aisles at night should not be permitted. If there are tents they should always have to be manned.
He believes this is a Town issue to find a central storage facility to address boot and skis. He
Page 6
10/4/2111
2 -2 -6
does not believe there is enough retail in Town as the experience of shopping is done as soon
as you walk the primary commercial areas.
Greg Spencer stated that smaller hotels are likely not going to make an investment pencil out for
smaller lodges.
Warren Campbell asked Jeff Babb to speak with the partnership they had with certain lodges to
store skis below Mountain Plaza.
Jeff Babb spoke to the relationships with the Lodge at Vail and Austria Haus.
Commissioner Pratt suggested that a conditional use permit may be appropriate for this type of
use so that each situation can be reviewed and vetted for appropriateness. He suggested that
through a CUP, an activity could be approved for a certain time period and be called up if
necessary.
Commissioner Pierce stated that a CUP process may be the way to go and as the use is
understood more the regulations could be incorporated into a DRB application.
Warren Campbell asked the commission to speak to whether the Four Seasons should be able
to operate in the right -of -way.
Commissioner Cartin stated that what he liked about the Four Seasons and the Arrabelle was
that the use was contained and looked orderly unlike the Ski Haus situation.
Bill Gibson compared outdoor ski staging to valet parking.
Hans Willimann stated that parking valet and ski valet were not similar as 200 people in an hour
and half do not request their cars. This is a chronic problem for all guests. He stated it would
be ground breaking for an American ski mountain to have ski storage at the base of the
mountain and a ski free experience from the parking garage to the base of the mountain. He
added Aspen touts Vail as a truck stop with thousands of cars driving around like the Shriners
convention and trucks putting on chains.
Commissioner Rediker stated that it is obvious that there needs to be a limit to the number of ski
racks. He added that this conversation is difficult as there are merchants and hotel operators
which have different interests. A group which is not being represented is the general day visitor
guest. One or two ski racks should be more than enough throughout the day.
Greg Spencer stated that at full occupancy at the Sebastian, there are over 1,000 skis which
need to be distributed in about an hour to an hour and half which is hard logistically.
Jeff Babb stated that at Mountain Plaza they have to bring all the skis up in the morning because
it is not known who will be coming and when in the morning. The racks are taken away as they
are emptied and brought back in the afternoon.
Commissioner Kurz asked to Staff to get feedback from Council on making this a CUP and
include code enforcement and the Fire Department into the conversation.
The Commission discussed that the intent is not to regulate the use of public ski racks.
5 minutes
5. A request for a recommendation to the Vail Town Council on prescribed regulation amendments
to Chapter 12 -6, Residential Districts, Vail Town Code, pursuant to Section 12 -3 -7, Amendment,
Page 7
10/4/2111
2 -2 -7
Vail Town Code, to establish a new zone district, Vail Village Townhouse (VVT) District, and
setting forth details in regard thereto; and a request for a recommendation to the Vail Town
Council on proposed amendments to Chapter VII, Vail Village Sub - Areas, East Gore Creek Sub -
Area ( #6), Vail Village Master Plan, pursuant to Chapter VIII, Implementation and Amendment,
Vail Village Master Plan, to include recommendations related to a new Vail Village Townhouse
(VVT) District, and setting forth details in regard thereto. (PEC110040, PEC110041)
Applicant: Town of Vail
Planner: Bill Gibson
ACTION: Tabled to October 24, 2011
MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0
5 minutes
6. A request for a final recommendation to the Vail Town Council for prescribed regulations
amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town
Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to provide regulations that will
implement sustainable building and planning standards, and setting forth details in regard
thereto. (PEC090028)
Applicant: Town of Vail
Planner: Rachel Dimond
ACTION: Tabled to October 10, 2011
MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0
5 minutes
7. A request for a recommendation to the Vail Town Council for prescribed regulations
amendments, pursuant to Section 11 -3 -3, Prescribed Regulations Amendment, Vail Town Code,
to Sections 11 -7 -15, Public Parking and Loading Signs for Private Property, Vail Town Code,
and 11 -7 -16, Informational and Directional Sign for Public Parking on Private Property, Vail Town
Code, and setting forth details in regard thereto. (PEC110021)
Applicant: Town of Vail
Planner: Bill Gibson
ACTION: Tabled to October 10, 2011
MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0
5 minutes
8. A request for the review of a variance, pursuant to Section 14 -1 -5, Variances, Vail Town Code,
from Section 14 -10 -5, Building Materials and Design, Vail Town Code, to allow for the installation
of solar panels extending higher than one foot above the building ridgeline, located at 4918
Meadow Drive, Unit A /Lot 16, Block 7, Bighorn Subdivision Fifth Addition, and setting forth
details in regard thereto. (PEC100046)
Applicant: Warren Dean, represented by Capitol Solar Energy
Planner: Rachel Dimond
ACTION: WITHDRAWN
9. Approval of September 12, 2011 minutes
MOTION: Cartin SECOND: Schneidman VOTE: 6 -0 -0
10. Information Update
Commissioners Kurz and Pierce are not able to attend the October 10 hearing.
Bill Gibson explained that the Vail Village Town House District was being tabled to October 24
to allow for several HOAs to review the proposed regulations. Town Council has asked Staff to
bring forward a discussion on a historic district or historic designation for properties in Vail
Village prior to reviewing this new zone district.
11. Adjournment
MOTION: Rediker SECOND: Kurz VOTE: 6 -0 -0
Page 8
10/4/2011
2 -2 -8
JOW'M OF .
1� �l
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 4, 2011
ITEM /TOPIC: Betty Ford Alpine Garden Presentation
PRESENTER(S): Nicola Ripley
ATTACHMENTS:
Betty Ford Alpine Gardens Attachment
10/4/2011
BettyFordAlpine Gardens
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10/4/2011 SPINE
- own of Vail October 2011
3 1 1 GARDE \'
25 Years
1986 — Gardens Founded
1988 — Named Betty Ford
Alpine Gardens "it,i
1989 — Mountain Perennial
Garden
1995 — Mountain
Meditation Garden
2000 — Alpine Rock Garden /
2002 — Children's Garden
Butterfly Launch 2011 B
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10/4/2011 PINE
Town of Vail October 2011 GARDEN
3 -1 -2
Accomplishments
World's Highest Botanical Garden
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100,000 visitors a year
$11 million per year in summer economic revenue for Vail
Horticulture Magazine Award of Excellence 2009 (Chicago BG 2008, Smithsonian 2010)
National Alpine Collection 2010 NAPCC B
El Pomar Foundation Finalist 2011 Award of Excellence F9
First small garden president of American Public Gardens Association
10/4/201 LPN E
Town or Vail October 2011 GARDEN
3 -I -3
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Children's Environmental
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Docent and private tours =
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10/4/2011 GARDEN
Town of Vail October 2011
3- 1 -4
Opportunities
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Town of Vail October 2011
3 -1 -6 !1
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Town of Vail October 2011 GARL)CN
3 -1 -7 L V
JOW'M OF .
1� �l
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 4, 2011
ITEM /TOPIC: Vail 50th Anniversary Presentation
PRESENTER(S): James Deighan
ATTACHMENTS:
Vail 50th Anniversary P &L
Vail 50th Anniversary Powerpoint Presentation
10/4/2011
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Proposed Budget
Revenues: Contribution Share
Vail Snow Daze & Spring Back to Vail $1,900,000 51.3%
2011 TOV CSE Funds for VSD & SBTV $98,000 2.5%
Vail Mountain 150,000 3.7%
VRI 250,000 6.3%
Rock Resorts 100,000 2.5%
Town of Vail Council funding 500,000 13.4%
Corporate Sponsors 250,000 6.3%
Ticketed Events 250,000 6.3%
Licensing Program 100,000 2.5%
Sales/Merch /F &B /Misc. Sponsors 150,000 3.8%
Total Revenue $3,748,000
Expenses:
In -Town Activation:
50th Anniversary Pavilion $ 500,000
Vintage fashion show 50,000
Legacy piece 200,000
10th Mountain Division activation 20,000
Vintage snow -cat display 15,000
Vintage photograph display 15,000
Ski movies projected on- mountain
and in town buildings 30,000
Reprise Vail landmarks TBD
Children's zone 48,000
Parades 75,000
Olympian involvement 100,000
Vintage parties throughout Vail 250,000
International component 75,000
Event Activation:
Pioneer Days activation 30,000
50th Anniversary entertainment 600,000
Vail Summer Green (Summer Music Lineup) 670,000
On- Mountain Activation:
Historic skiing demonstrations 25,000
Historic focus to on mountain tours 10,000
Throwback uniforms TBD
Other
Marketing (logo, website, collateral, etc.) 550,000
Event operations /staffing /agency 350,000
Contingency 135,000
Total Expenses $3,748,000
10/4/2011
4 -1 -1
50 ANNIVERSARY
TOWN OF VAIL
Commemorate Vail's past,
celebrate Vail's present
and create Vail's legacy for years to come.
10/4/2011 /�
� H /GHL /NE
4 -2 -1
MISSION STATEMENT
TOWN OF ( MAIL
Vail Mountain opened for business on December 15, 1962. The mountain and
town will be partnering in a celebration of the 50th anniversary on
December 15, 2012.
The notion of Vail's founding 50 years ago came out of the vision inherent in the
spirit of Vail's founders. This represents the current day expression of Vail, and
remains an important underpinning of today's powerful Vail brand for both
summer and winter.
Vail's legacy will be presented in a manner such that it is protected and fostered
for future generations to come. A bold, but not arrogant statement of Vail's
leadership — culturally, physically and emotionally.
The 50th Anniversary celebration will be shared by guests; current and past,
historical figures, town and mountain personnel, merchants, as well as the
extended Vail community and its stakeholders.
10/4/2011 /�
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4 -2 -2
CROSS COMMUNITY WORKING TEAM
TOWN OF ( MAIL
• Jeff Brausch, Highline Sports & Entertainment, Inc.
• James Deighan, Highline Sports & Entertainment, Inc.
• Greg Schwartz, Highline Sports & Entertainment, Inc.
• Katie Tille, Highline Sports & Entertainment, Inc.
• Adam Sutner, Vail Resorts
• Katie Richardson, Vail Resorts
• Steven Long, Vail Resorts
• Bobby Murphy, Vail Resorts
• Kelli McDonald, Town of Vail
• Suzanne Silverthorn, Town of Vail
• Kerry Donovan, Vail Town Council
• Susie Tjossem, Vail Town Council & Colorado Ski & Snowboard Museum
• Erica Lloyd, Colorado Ski & Snowboard Museum
• Shelley Woodworth, Vail Valley Foundation
• John Kirchner, Community Member
• Packy Walker, Community Member
• Roger Cotton Brown, Documentary Filmmaker
10/4/2011 �
I �H /GHL /NE
4 -2 -1
PRELIMINARY GOALS AND OBJECTIVES
TOWN OF VAIL
• Capture the spirit of Vail's founding Reaffirm the values inherent in the
o Purpose, narrative, history, idea spirit of Vail
o Boldness, innovation, emotion o Boldness
o Homecoming o Overcoming barriers
o Creativity
• Celebrate and honor in an authentic o Courage
manner o Risk taking
o Mark anniversary in an o Entrepreneurship
authentic, weighty, tasteful and
non - commercial way
represented across generations • Establish an oeuvre for Vail such
and audiences that it is protected and fostered for
• Founders future generations to come. A
Guests past and present bold, but not arrogant statement of
• p p Vail's leadership — culturally,
• Employees past and physically and emotionally
present
• Residents • Brand enhancement
• New prospects
• Return on investment for the TOV:
increased visitation, sales tax,
occupancy, esprit de corps, etc.
10/4/2011
H1GHL!Nt°
4.2.4 sooASSr
H• �eVens eoivroi
SCOPE EXPLORED TO DATE
TOWN OF UAIt
• Overall scope
• Lateral thinking
• Objectives
• Partners
• Production support
• Budget
• Timing
• Planning spectrum
• Process
10/4/2011
4_2_g
H /GHL /NE
,eocs evolved)
VAIL'S 50TH ANNIVERSARY
OPERATIONAL & CONCEPTUAL FRAMEWORK
Steadily Building 50th Presence /Buzz -�
Jan 2012 July 2012 Sept 2012 Dec 2012
Pre - Launch: Anniversary Celebration:
debut marketing, Re -visit pre - launch 7 day event building on
logo, etc. teaser existing Snow Daze platform
Pioneer Days
Operational teaser
plan in place 9/21 - 9/25
Ongoing season -long component
Jan 2013 April 2013 July 2013 Dec 2013
Anniversary Reprise: July 4th Anniversary
Building on existing 7 day Celebration/
Spring Back to Vail platform Summer music festival
Ongoing season -long component (50th Pavilion) 2 Branded legacy piece
4 -2 -6
PROJECTS IN MOTION
TOWN OF VAIL
• 50th Anniversary documentary film
— Jointly funded by Vail Mountain and the Town of Vail
• Commissioned books
• Photographic archive project
— Vail photo department
• 50th Anniversary planning team and process
• Budget development
10/4/2011
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H/GHL /NE
4 -2 -7
IDEAS UNDER CONSTRUCTION
TOWN OF UAIt
The following ideas are being built upon and strengthened to better align and
highlight Vail's mission of providing citizens and guests with an abundance of
recreational, educational, and cultural opportunities.
• 50th Anniversary Pavilion installed for a season -long interactive exhibition
area
• Integration of Pioneer Days into build up to 12/15/12
• 50th Anniversary entertainment including bands, music and parties building
above and beyond the existing and successful platforms of Vail Snow
Daze, Spring Back to Vail and the launch of a new summer music festival
• Parade including past mayors, ski school, ski patrol, guests, et. al.
• Past /present Olympian involvement
• Vintage fashion show
• Vintage parties
• Historic skiing demonstrations
• 10th Mountain Division involvement throughout the event
• Historic focus to on mountain tours
• Vintage snow -cat display
10/4/2011
4 -2.11 a: ' --
IDEAS UNDER CONSTRUCTION CONT.
TOWN OF UAIt
• Legacy piece:
o Art in public places (old gondolas and chairlifts)
o Historic poster
o Permanent art piece gifted to the Town of Vail
commemorating Vail's 50th Anniversary
o "Vintage Vail" retail clothing collection and storefront
• "Throwback" Helly Hansen Uniforms
• Vintage photograph display taken by guests over the years as well as
archival photos
• Apres Ski — movies projected on the snow and in -town buildings
• Reprise of Donovan's Copper Bar and other original landmarks
• Children's zone
• International component
10/4/2011
4.2.9
H /GHL /NE
events evolved
JOWWM OF .
1� �l
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 4, 2011
ITEM /TOPIC: Library Remodel presentation
PRESENTER(S): Pam Brandmeyer /Greg Hall /Lori Barnes
ATTACHMENTS:
Library Memo
Cost of Combined Phases
10/4/2011
TOWN OF VAIL�
Memorandum
To: Vail Town Council
FROM: Lori A. Barnes, Town Librarian
DATE: September 28, 2011
SUBJECT: Vail Public Library Renovation
SUMMARY
The Town of Vail Public Library, a 28 year old facility, is prepared to embark upon a
significant and much needed renovation to the existing building including responding to
the new State of Colorado energy code. The town wishes to ensure that the library will
continue to meet the needs of our guests for years to come. Ours is an award - winning
building with a unique architectural character which provides the town with a variety of
amenities and future opportunities. The original building design has many sustainable
design and "green" building features. The library provides high quality programs and
services at all times and it is a strong, constant thread in the community's
tapestry. The only "agenda" a library ever has is to enrich the lives of the public and
equip them with the information they need. It is vital that we take good care of this town
facility so that it may better serve the variety of patrons who utilize it every day.
Increased usage of the library, in addition to identified needs /deficiencies in the library's
existing lighting and HVAC systems, led us to seek the assistance of our original
architect, Pam Hopkins from Snowdon & Hopkins, P.C. She helped us work on
prioritizing design and construction options, cost saving strategies, revenue generating
opportunities, and increased space utilization. A variety of audits of the building's
various systems (lighting, mechanical, roof) indicated that the energy use in the Library
(and associated operating costs) far exceed current standards.
Existing Mechanical and Electrical Conditions:
Utility Audit Overview by Holy Cross Electric indicated that building glazing and
insulation /infiltration should be improved. This audit also outlined the need for a
more efficient electric lighting system and noted the current lack of controls.
Mechanical Audit by ME Engineers (5 -1 -09) outlined significant opportunities for
improving the mechanical systems. Adding mechanical controls is a top priority,
followed by replacement of the existing fan and pump motors, and replacing the
boiler with one that is 90% efficient.
10/4/2011
5 -1 -1
The electric Lighting Audit by David Nelson & Associates, LLC (5 -1 -09) shows
that the current interior connected lighting load in the Library is approximately 4.1
watt per square foot which is over three times the allowable lighting load limit of
the current standard. None of the individual spaces within the library meet the
current standards.
The lower level of the library, in addition to the Community Room, part of the Children's
Room, Periodical Lounge and main entry space sustained significant flood damage on
the evening of July 5, 2011. The flood - related repairs are being deferred as we feel it
would not be wise to use insurance money for temporary repairs when we hope to
renovate the spaces in question.
II. PHASE I BID PROCESS
A Request for Bid Proposals for construction services for the Vail Public Library
Renovation — Phase I was advertised on July 8 & 15, 2011, with sealed bids returned on
August 4, 2011. Two firms submitted bids.
A separate proposal for the Vail Public Library Metal Shelving was also advertised on
July 8 & 15, 2011, with proposals returned on August 4, 2011. A total of 3 firms
submitted proposals.
The construction bids were both over budget. The low bidder, Evans Chaffee
Construction Group, was asked to value engineer the project, which they did for Phase
in addition to an estimated budget for Phase I and Phase 11 to see what savings could
be realized by combining the two projects for spring construction 2012.
III. CURRENT SNAPSHOT OF THE LIBRARY
Although libraries are embracing new technology which is crucial if we intend to remain
relevant to the 21 century customers whom we serve, staff doesn't believe there will be
a corresponding decrease in print material use in the near future. Books and the printed
word are not going away any time soon. Staff is very diligent in our weeding efforts to
ensure that our collection is current as well as relevant. Vail Public Library's patrons
have always checked out more non - fiction books than fiction books, and many non-
fiction titles are still not offered in an electronic format at this time. As we move to
introduce more new formats to our patrons, e.g., eBooks, we will actually need
increased space to display these additional resources. Our current collection of audio
books on CD, Playaways and DVDs will continue to grow, requiring additional shelf
space as these materials are the most popular and highest circulating items in our
collection.
Despite some initial technical issues, our new self -check kiosk has been well received
by our patrons. It offers them privacy and independence and enables them to avoid
waiting in line at the Circulation Desk to check -out items during our busy times. We feel
an additional self -check kiosk would be a customer service improvement. There's also
Town of Vail Page 2
10/4/2011
5 -1 -2
the issue of self -check "in ". Currently, patrons must wait in line when returning items
and hoping to check out others, e.g., returning 2 DVDs and wanting to check out 2
more. Patrons must wait until staff at the desk have returned (checked -in) their items
before they can go to self -check to take out additional items. This can delay them
during times when the library is busy. Many patrons have asked us if they can return
DVDs at the self -check machine. Staff would like to continue to move towards offering
AMH (automated materials handling) which would allow patrons to be independent with
respect to check -in of their library materials.
IV. FUTURE CONSIDERATIONS
There is much value and potential in this building including the lower level, the
Community Room, the atrium and the library proper. We see the library as occupying a
position as Heart of the Community, a social hub of the town. It's a place where folks
come simply to relax, read the newspaper, browse the new books, etc. We wish to
provide our patrons with the vibrant technological spaces which they need as well as
preserve the more traditional, quieter atmosphere which other patrons would prefer.
Public libraries today are community- minded and strive to meet the needs of all types of
users.
When planning for our renovation, staff first looked to achieve improvements which
would have the most direct impact for our customers. Most importantly, staff wanted to
improve the lighting while maintaining the existing wood ceiling. New shelving is
necessary as much of what's currently in place is 28 years old and not conducive to
efficient light reflectivity. A new one - service desk model will blend well with our new
RFID & Self -check technology. There is also a need for new types of program spaces
as the library continues to grow as a community resource. The current trend in new
technologies and media types will provide a higher quality environment.
Staff believes there is an immediate need for technology space in the library where
patrons can converse on cell phones, mobile devices and laptop computers. Many of
our seasonal employees and guests want to communicate with family and friends in
other parts of the U.S. and overseas. Many laptops and mobile devices have built -in
webcams that can be used with programs like Skype. We have frequent requests from
patrons who wish to use this service. Many others would like to use public computers
with webcams for Skype also, so this would be an additional service that we could offer
if we had 'noisy space.'
Staff believes there is a need for space where we can offer technology training. This
might be basic classes in computer use, email, Internet and word processing; or,
training for other technology such as eBooks, downloadable audio books, online
databases and mobile apps. A possibility — the Community Room could serve as such
a classroom but first it would require a significant technology upgrade. It would also
require some scheduling in order to make this space versatile to meet our library's
programming as well as training needs. The town would also need to consider
Town of Vail Page 3
10/4/2011
5 -1 -3
purchases such as laptops, a projection & sound system, remote microphones for
presentations, etc.
The library recently received funding through the Department of Labor to purchase the
necessary equipment/technology to connect our many job seekers with the local
Workforce Center and various job search applications. Many patrons use our reference
computers to complete job applications and our databases such as Optimal Resume to
assist them. There are many features of Optimal Resume that require audio use, and
features such as interview prep where the user can record a test clip of him or
herself. We are currently unable to use these features in the library.
The library also offers a foreign language database - Mango languages - yet patrons
cannot use it in the library to practice because of the audio /talking restrictions currently
in place.
Other new technologies that libraries are offering is photo and video software (Final
Cut) that a library can provide to patrons for use for their occasional projects. Skills
need to be taught in order to use new software, and software is expensive to purchase
for a single use, but appropriate for a community to share.
Relocating the current staff offices to provide technology space where patrons can talk,
including some areas that are more private, and other areas that can be used for
teaching, would greatly improve the service that we provide. Moving to a single service
desk would allow the 2nd staff member on desk to be more of a "floater" to assist
patrons throughout the library, so staff does not anticipate a need for increased staffing
requirements, especially if more self- service (check -in and check -out) technology is
added.
Any renovation - related work performed will have an environmental focus that supports
the town's current sustainability initiatives. Current U.S. Green Building Council
(USGBC) and Leadership in Energy & Environmental Design (LEED) for Existing
Buildings Operation and Maintenance Standards (EBOMS) will be used as a guideline.
Town of Vail Page 4
10/4/2011
5 -1 -4
VAIL PUBLIC LIBRARY RENOVATION
BUDGET PROJECTION
DATE: AUGUST 26, 2011
Phase 1 Renovation - hard bid with accepted VE $ 402,692
Phase 1 Book Shelving - middle hard bid $ 77,450
Phase 1 Moving Expense Proposal $ 33,500
Phase 1 Design Fee $ 43,000
Phase 1 Furniture Allowance $ 20,000
Phase 1 Illuminated Outdoor Sign Allowance $ 9,500
Phase 1 Subtotal $ 586,142
Phase 1 Contingency 10% $ 58,614
Phase 1 Budget Recommendation $ 644,756
Phase 2 Renovation - Estimate from EvansChaffee $ 722,149
Phase 2 Owner budget for FFE $ 47,000
Phase 2 Upper office remodel IT costs $ 55,310
I LC $ 1,800
Topo Survey $ 1,650
Phase 1 and 2 combined design fees $ 15,500
Phase 2 Design and Project Management $ 73,900
Landscape architectural $ 5,000
Technology consultant $ 7,000
Construction Administration $ 30,000
Phase 2 Contingency $ 95,931
Phase 2 Budget Recommendation $ 1,055,240
Total Phase 1 and 2 Budget Recommendation $ 1,699,997
10/4/2011
5 -2 -1
JOW& OF VAIL'
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 4, 2011
ITEM /TOPIC: Information Update and Attachments:
1) August Sales Tax;
2) July All Store Same Store Sales;
3) Revenue Highlights; and
4) Final Phase Ford Park Bike Lanes Update.
PRESENTER(S): Various
BACKGROUND: 4) Phase II Ford Park Bike Lanes Update:
The town has obtained approval from CDOT to move forward with the final phase of bike lanes
at Ford Park. This funding is in the 2011 budget. In order to accommodate the extra width to
meet the 4 -30 day overflow parking standard and due to limited space, curb and gutter will be
placed similar to either end of this project. In addition, repairs will be made to the frontage
road where the stripe relocation work for the bike lanes has caused damage, including the
Intermountain area.
ATTACHMENTS:
August Sales Tax 2011
Vail All Store Same Store
Revenue Highlights
10/4/2011
MEMORANDUM
September 27, 2011
To: Vail Town Council
Stan Zemler
Pam Brandmeyer
Judy Camp
From: Sally Lorton
Re: August Sales Tax
On the reverse side please find the latest sales tax worksheet. I estimate
Vail will collect another $88,000 in August sales tax to bring August collections to
$1,307,550. If so, we will be up 21.7% or $232,706 from budget and up 14.0% or
$160,198 from August 2010. Year -to -date would be up 11.3% or $1,427,094 from
2010. The year -to -date and full year budgets have been amended by $900,000
to reflect additional collections earlier in the year. Year -to -date revenue would be
up 14.2% or $1,750,464 from the original budget and 6.4% or $850,464 from the
amended budget.
August lift tax is up 17.9% or $2,202 from 2010, the summer (May- August)
is up 11.7% or $3,929.
10/4/2011
6 -1 -1
Town of Vail
Sales Tax Worksheet
9/27/2011
% Change % Change
2011 Budget from from
Month 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Budget Collections Variance 2010 Budget
January 2,210,547 2,073,481 1,997,091 2,225,841 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,794,140 2,794,397 257 8.97% 0.01%
February 2,366,321 2,281,833 2,111,163 2,362,825 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,801,473 2,801,729 256 8.71% 0.01%
March 2,568,871 2,699,664 2,372,942 2,344,178 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 2,994,559 3,142,162 147,603 17.03% 4.93%
April 1,043,431 870,875 871,468 992,157 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,134,118 1,190,330 56,212 2.89% 4.96%
May 448,234 414,248 428,919 411,595 458,770 449,283 545,874 622,103 516,150 421,925 474,867 472,112 (2,755) 11.89% -0.58%
June 751,439 657,707 742,755 732,113 834,913 805,362 953,017 918,061 717,233 873,765 793,035 894,111 101,076 2.33% 12.75%
July 1,157,867 1,044,966 1,075,532 1,128,514 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,165,084 1,452,193 287,109 18.18% 24.64%
August 1,124,275 1,084,318 1,029,446 994,445 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,074,844 1,219,550 144,706 6.29% 13.46%
Total 11,670,985 11,127,092 10,629,316 11,191,668 11,859,850 12,823,895 13,746,553 14,762,293 12,372,704 12,655,490 13,232,120 13,966,584 734,464 10.36% 5.55%
September 747,766 713,574 679,208 757,033 795,807 832,549 908,318 834,569 753,754 761,425 759,593
October 486,570 484,425 508,092 532,537 566,173 614,396 688,519 662,767 581,033 594,362 582,834
November 571,783 642,293 591,269 623,646 713,117 799,582 747,877 719,109 651,873 701,075 671,262
December 1,933,940 2,139,417 2,171,098 2,362,095 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963.763 2,554.191
Total 15,41 1,044 15,106,801 14,578,983 15,466,979 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,1 15 17,800,000
10/4/2011
6 -1 -2
Town of Vail - Sales Summary
Summer 2011, as of 7/31/11
This monthly Sales Tax Collection Summary provides both graphic and brief supporting narrative summaries of
sales tax collections in the Town of Vail. It is prepared monthly by town staff in conjunction with MTRIP, and is
intended to provide summary information for town management, Town Council, the Vail Economic Advisory
Council (VEAC), and Vail Local Marketing District Advisory Council (VLMDAC).
1. Series One is an "All Store" series of sales tax collections from all businesses. The report series is best used
to evaluate total sales activity for the current season, compared to last season, and is broken down by both
geographic and business segments.
2. Series Two is a "Same Store" fixed set of select businesses (see table below), using gross sales revenue, and
is best used to compare the performance of a fixed set of established businesses.
3. Series Three is a Comparison of Set One and Set Two, and can be used to compare and contrast the initial
two sets. Comparisons between the two are based on percentage change year over year, thereby mitigating
the fact that Series One -AII Store is based on sales tax collections and Series Two —Same Store is based on gross
sales.
All Report sets are further broken clown by Geographical subset and by Business Segment. Reports compare
current season -to -date results against the previous season, where "Summer" is November — April, and Non -
Summer is May — October.
Note: For purposes of the Series Two "Same Store" comparison, the following businesses are included in their
respective sets:
LODGING RETAIL RESTAURANT
VAIL VILLAGE Austria Haus American Ski Exchange Blu's
Gasthoff Gramshammer Blitz La Tour
Lodge at Vail Colorado Footwear Red Lion
Mountain Haus Golden Bear Russell's
Sonnenalp Gorsuch Sweet Basil
Vail Mountain Lodge Roxy Vendettas
LIONSHEAD Antlers Charlie's T- Shirts Bart & Yeti's
Destination Resorts Double Diamond Billy's
Lift House Lions Head Jewelers Garfinkel's
Lion Square Swedish Clog Cabin Les Delices De France
Marriott Vail Ski Bike Tech Moe's
Montaneros Vail T -Shirt Montauk
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Eco146 i� 1 I evelopment Manager ( 970. 479.2454, kmcdonald@vailgov.com).
6 -2 -1
Town of Vail - Sales Summary
Summer 2011, as of 7/31/11
Series 1: ALL STORE report for Summer 2011 (May 11 thru Oct 11)
ACTUALS BY MONTH
All Store" Sales Tax Collections
Summer 2011 vs. Summer 2010
5350,000 VV Retail VV Lod. es VV Restaurants LH Retail LH Lod. es LH Restaurants May, June and July 2011 sales tax collections were
5300000 $ ha 9e up in all sector /location groups, except for declines
t 5urrrr
5250,000 • for LH restaurants in May and June.
5200,000
S150000
510000
SO
- S50,000 z4 4,; ® n +,
M J J M J J M J J M J J M J J M J J
Month
(Year•over-year % change shown above month labels)
SEASON -TO -DATE CHANGE
All Store" Sales Tax Collections
Summer 2011 vs. Summer 2010
Summer total sales tax collections to date (thru
60% July) are UP for:
■ W +LH Combined
❑Vail Village 50.3% • VV retail
— O Lionshead
40 %
• LH retail
35.0%
31.4°/ • VV lodges
°% LH Lodges
21 17.5% • VV restaurants •
10%
Summer total sales tax collections to date are
a 0%
-0.6% DOWN for:
- 10 "'% • LH restaurants
Retail Lodges Restaurants
MONTHLY CHANGE
All Store" Sales Tax Collections
Summer 2011 vs. Summer 2010
80% May — Ju sales tax collections were UP for all
Jun
6000 J sector /location groups, i.e.: • Summer Total
Ln
• VV retail
40%
• VV lodges
200 ry • i i 1 • VV restaurants
o% • LH retail
• LH lodges
-20%
• LH restaurants
-40%
-60%
VV Retail VV Lodges VV LH Retail LH Lodges LH
Restaurants Restaurants
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Eco146 i� 1 Development Manager ( 970. 479.2454, kmcdonald@vailgov.com).
6 -2 -2
Town of Vail - Sales Summary
Summer 2011, as of 7/31/11
Series 2: SAME STORE report for Summer 2011 (May 11 thru Oct 11)
ACTUALS BY MONTH
"Same Store" Gross Sales
Summer 2011 vs. Summer 2010
82 500 000 VV Retail VVLod.es VV Restaurants LH Retail LH Lod. es LH Restaurants "Same store" gross sales in July were up in all
lI5 Change location /sector groups. Same store sales were also
$2, 000,000 --Summer 2010
fSummer2011 up broadly in June (up in all groups except VV
m 51 — — — retail). Same store sales were mixed in May.
T.
5 51 — — —
—
i
P 0500.000 — — — — —
50 —I __1 .1 •• _.1 _,
-$500.000 MI Ei ® ® ® E ® ® MINI
® ®
M J J M J J M J J M J J M J J M J J
Month
(Year- over -year %change shown above month labels)
SEASON -TO -DATE CHANGE
"Same Store" Gross Sales
Summer 2011 vs. Summer 2010
Summer total "same store" gross sales to date are
25% UP for all location /sector groups, i.e.:
■ W +LH Combined
20.9% Mail Village • VV retail
20% 11 Li onshead 19 2%
N • LH retail
N 14.8% • VV lodges
E 15% 13.6 13.2%
. 11.8% 110% • LH lodges
10.6%
I 1c%
• VV restaurants
■ • LH restaurants
5 ■ 010
Retail Lodges Restaurants
MONTHLY CHANGE
"Same Store" Gross Sales
Summer 2011 vs. Summer 2010 J "same store" gross sales were UP for all
30% location /sector groups, i.e.:
• VV retail
20% : ,
• VV lodges
10% • VV restaurants
E • LH retail
o%
• LH lodges
E May
o% Jun • LH restaurants
Jul
I 20 „ •Summer Total
iy
-30%
VV Retail VV Lodges VV LH Retail LH Lodges LH
Restaurants Restaurants
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Eco4 i� 1 Development Manager ( 970. 479.2454, kmcdonald@vailgov.com).
6 -2 -3
Town of Vail - Sales Summary
Summer 2011, as of 7/31/11
Series 3: COMPARISON: ALL STORE VS SAMES STORE for Summer 2011 (May 11 thru Oct 11)
SEASON -TO -DATE CHANGE This summer to date, "same store" is outpacing "all
All Store" vs. "Same Store"
Summer 2011 vs. Summer 2010 store" for:
60%
Retail Lodges Restaurants • LH retail
• LH restaurants
60%
— — By contrast, "same store" is trailing "all store" for:
2 _ — • VV reta i l
— • VV lodges
.204. • LH lodges
a 40% — .ALL STORE: Summer 2011 to date
• VV restaurants
!•SAME STORE: Summer 2011 to date
-60%
W +LH VV LH VV +LH VV LH VV +LH VV LH
MONTHLY CHANGE: VV + LH COMBINED
All Store" vs. "Same Store"
Summer 2011 vs. Summer 2010 Monthly detail — VV+ LH combined:
60%
• Retail: "Same store" trailed "all store" in May &
June, but outpaced "all store" in July.
m 605;.
y 8 • Lodging: "Same store" trailed "all store" in May,
40%
June & July.
20 % _ ' - — 5 `� � • Restaurants: "Same store" trailed "all store" in
6 i � - i -
II Y. May, &Jul Y .
. -40% — OALL STORE % Change, 2011 vs. 2010
!•SAME STORE: 1/ Change. 2011 vs. 2010
-60%
M J J Tot. M J J Tot. M J J Tot.
MONTHLY CHANGE: VAIL VILLAGE
All Store" vs. "Same Store"
Summer 2011 vs. Summer 2010 Monthly detail — VV:
Vail Village Retail Vail Village Lodging Vail Village Restaurants • Retail: "Same store" trailed "all store" in May &
60`e
665.
June, but outpaced "all store" in July.
• Lodging: "Same store" trailed "all store" in May,
8 40%
— _ June & July.
• Restaurants: "Same store" trailed all store" in
N.: Ni o% � : ® 1 1 May, June & July.
20%
-1065 `�` ID ALL STORE 00 change, 2011 vs. 2010
IN SAME STORE: % Change, 2011 vs. 2010
-60%
M J J Tot. M J J Tot. M J J Tot.
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Ecol4OQC evelopment Manager ( 970. 479.2454, kmcdonald@vailgov.com).
6 -2 -4
Town of Vail - Sales Summary
Summer 2011, as of 7/31/11
MONTHLY CHANGE: LIONSHEAD
All Store" vs. "Same Store"
Summer 2011 vs. Summer 2010 Monthly detail — LH:
Llonshead Retail Llonshead Lodging Llonshead Restaurants • Retail: "Same store" outpaced "all store" in May
June & July.
• Lodging: "Same store" trailed "all store" in May
and July, but outpaced "all store" in June.
2hv
A ri al 1 ' • Restaurants: "Same store" outpaced "all store"
• ■ , in May, June & July.
O ALL STORE: 12 Change, 2011 vs. 2010
-2090
MI SAME STORE % Change, 2011 vs. 2010
a -00
- S0,
M J J Tot. M J J Tot. M J J Tot.
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Eco4 i� 1 Development Manager ( 970. 479.2454, kmcdonald@vailgov.com).
6 -2 -5
TOWN OF VAIL
REVENUE HIGHLIGHTS
September 28, 2011
Sales Tax
Upon receipt of all sales tax returns, August collections are estimated to be
$1,307,550 up 14.0% from last year and 21.7% up compared to budget. Year to
date collections of $14.1 million are up 11.3% from prior year. The year to date
and full year budgets have been amended by $900,000 to reflect additional
collections earlier in the year. Year to date revenue is up 14.2% from the original
budget and up 6.4% from the amended budget. Inflation as measured by the
consumer price index was up 3.8% in August.
Use Tax
Use tax collections as of September 28, 2011 total $656,197 compared with
$893,212 at this time last year, down 27 %. The annual budget of $500,000
assumed a decrease of 55 %, and has already been surpassed.
Real Estate Transfer Tax (RETT)
RETT collections through September 27 total $2,956,110 down 44% from this
time last year. Annual budgeted revenue of $4.7 million is a 32% decrease from
2010 collections and will be adjusted next month. Approximately $1,409,258 or
48% is from major redevelopment projects including Arrabelle, Four Seasons,
Landmark, Manor Vail, Mountain View, Ritz Carlton Residences, Solaris, and
The Sebastian. Collections not related to major redevelopment projects currently
total $1,546,852, down 22% from this time last year.
Summary
Across all funds and revenue accounts through September 27, 2011, total
revenue of $37.3 million is up 3.6% from budget and down 3.1% or
approximately $1.2 million from this time last year, mainly due to a decrease in
RETT collections. We have currently received 66% of total budgeted revenues
for the year.
-1-
10/4/2011
6 -3 -1
JOWWM OF .
1� �l
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 4, 2011
ITEM /TOPIC: Matters from Mayor and Council
10/4/2011
}
MINN OF Ni
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 4, 2011
ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(f) ) - to discuss
personnel matters, Regarding: Personnel matters; 2) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss
the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice
on specific legal questions; and to determine positions, develop a strategy and instruct
negotiators, Regarding: Discussion concerning negotiations regarding Timber Ridge
Redevelopment , Ever Vail Development Agreement, and other real property negotiations.
PRESENTER(S): Matt Mire
10/4/2011